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HomeMy WebLinkAbout08-191 RESOLUTION NO. 08-191 A RESOLUTION AMENDING THE ST. LUCIE COUNTY MANUAL OF PURCHASING REGULATIONS BY AMENDING SECTION 10 OF THE PURCHASING MANUAL TO ADD MEDICAL SERVICES TO THE PROFESSIONAL SERVICES EXEMPTION FROM THE REQUIREMENTS OF PROFESSIONAL SERVICES NEGOTIATION PROCEDURE AS DESCRIBED IN SECTION 10.3, PROFESSIONAL SERVICES AUTHORIZATION, AND SECTION 10.4, REQUEST FOR PROPOSALS. THE COUNTY ADMINISTRATOR MAY REQUIRE THAT A REQUEST FOR PROPOSALS BE PREPARED AND TO FOLLOW THE PROFESSIONAL SERVICES NEGOTIATION PROCEDURE AS DESCRIBED IN SECTION 10.4, REQUEST FOR PROPOSALS; ESTABLISHING REVISED SECTION 10.3 PROFESSIONAL SERVICES AUTHORIZATION; ADDING SUBSECTION E.4; PROVIDING AN EFFECTIVE DATE WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: WHEREAS, On October 7, 1985, the Board of County Commissioners for St. Lucie County, (the "Board") adopted Resolution No. 85-212 which established the purchasing regulations and procedures for St. Lucie County, Florida, as set forth in the St. Lucie County Manual of Purchasing Regulations and Procedures (the "Purchasing Manual"); and since that date the Purchasing Manual has been amended from time to time, most recently by Resolution No. 08-124. WHEREAS, in order to modify St. Lucie County's Purchasing Policies to reflect the State of Florida's Purchasing Policies regarding the purchase of professional services, and to allow for a more effective method of choosing Health Care Service providers, it is necessary to amend Section 10.3 of the procedure for approval. WHEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. The St. Lucie County Manual of Purchasing Regulations and Procedures is hereby amended as shown in the attached Exhibit "A". 2. This resolution shall become effective upon adoption. Page 1 PASSED AND DULY ADOPTED this 3rd day of June, 2008. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Page 2 EXHIBIT "A" PURCHASING MANUAL EFFECTIVE DATE: June 3. 2008 SECTION 10 - PROFESSIONAL SERVICES CONTRACTS 10.1 COMPETITIVE NEGOTIATIONS POLICY Because price differences may only be a minor consideration compared to the quality of the professional's work, Professional Services are exempted from the County's competitive bidding policy. Instead, Professional Services will be acquired through competitive negotiations. The Professional Services procedure described below also insures that the County complies with Section Chapter 287.055, Florida Statutes, known as the Consultant's Competitive Negotiation Act (the"CCNA"). 1 0.2 PROFESSIONAL SERVICES DEFINITION A Professional Service is assistance obtained in support of County operations from a consultant in a professional field. Services in the following fields are considered Professional Services: a. Medical Services - medicine, psychiatry, dental, hospital, and other health professionals. b. Legal Services - attorneys, including bond counsel, title insurance and services, and other legal professionals or experts. c. Financial Services - rating and underwriting, financial advisor, investment related or other financial services. d. Professional Services Regulated by the CCNA, and as may be amended from time to time, including those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the State of Florida, or those Professional Services performed by any architect, professional engineer, landscape architect, or registered surveyor or mapper in connection with his or her employment or practice. e. Appraisal Services - real and personal property appraisers. f. Audit and Accounting Services - auditors and accountants. g. Consultants - Planning, Management, or Scientific Consultants. 10.3 PROFESSIONAL SERVICES AUTHORIZATION Page 5 of 6 a. Legal Services - All requests for outside legal services shall be approved by the County Administrator and the County Attorney within the amount budgeted for professional legal services by the Board of County Commissioners. If so approved, all requests for legal services shall be referred to the County Attorney for negotiation. b. Auditor Services - All requests for Auditor Services will be referred to the Auditor Selection Committee established pursuant to Section Chapter, 11.45, Florida Statutes, and as amended from time to time. Negotiations for such services shall be conducted as described therein. c. Professional Services obtained by or paid for by the County for the benefit of indigent criminal defendants shall be processed as provided in Section 16 of this Purchasing Manual, and shall be considered as Grants in Aid, and not Professional Services. d. Financial Services - All requests for financial services to include rating and underwriting, financial advisor, investment related and other financial services shall be approved by the Board of County Commissioners. e. Authorization for obtaining the services described below shall be approved by the County Administrator. These services are exempt from the Professional Services Negotiation procedure described therein as well as from all other competitive purchase requirements and therefore, no further authorization is required. The County Administrator may, however, require the Department requesting the services to prepare an RFP and to follow the Professional Services Negotiation procedure described below. Contracts for these Professional Services shall be prepared in accordance with Section 8 of this Purchasing Manual except that the County Administrator shall execute all Professional Services contracts up to and including a fee of $25,000.00. 1. Appraisal Services - real and personal property appraisers. 2. Professional Services for a total fee of $25,000.00 or less, excluding Professional Services Regulated by the CCNA. 3. Professional Services Regulated by the CCNA for a total fee of $25,000.00 or less for a planning or study activity or for a project the basic construction costs of which are not expected to exceed $250,000. 4. Medical Services - medicine. osvchiatrv dental. hosoital. and other health orofessionals. f. Authorization for requests for all non-exempt Professional Services must be reviewed by the County Administrator. Selection of firms to provide these services must follow the Competitive Negotiation Section procedure described below. If the Professional Services have been previously approved by the Board in the Requesting Department's budget for that fiscal year and unless otherwise required by the County Administrator, no further approval of the request is necessary. However, if the Professional Services have not been previously approved, or if required by the County Administrator, the request must be approved by the Board. Page 6 of 6