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HomeMy WebLinkAbout08-321 RESOLUTION NO. 08-321 A RESOLUTION APPROVING THE ST. LUCIE COUNTY FACILITY USE POLICY ATTACHED HERETO AND MADE A P ART HEREOF AS "ATTACHMENT A" WHEREAS, .the Board of County Commissioners of St. Lucie County, Florida, has made the following ,determinations: 1. At the March, 2008, Strategic Planning Session, and at the September 23, 2008 informal meeting of the Board of County Commissioners, there was discussion on creating a uniform policy or fee schedule for use of a County facility by governmental agencies, non-profit organizations or other groups. 2. The use of County facilities, especially after business hours, impacts costs related to utilities, equipment, housekeeping, and security. Facility use by outside groups also impacts staff workload. These Groups would be required to pay a fee for use of any Parks and Recreation facility. 3. Approving the St. Lucie County Facility Use Policy is in the best interest of the health, safety, and welfare of the citizens of St. Lucie County, Florida. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida. 1. This Board does hereby approve the St. Lucie County Facility Use Policy attached hereto and made a part hereof as "Attachment A". 2. The St. Lucie County Facility Use Policy attached to this resolution shall become effective upon its adoption. After motion and second the vote on this resolution was as follows: Chairman Joseph E. Smith AYE Vice-Chairman Paula A. Lewis AYE Commissioner Doug Coward AYE Commissioner Charles Grande AYE Commissioner Chris Craft AYE PASSED AND DULY ADOPTED this 28th day of October, 2008. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: vL~) ~ Y/C,/:t- CHAI MA APPROVED AS TO LEGAL FORM AND CORRECTNESS: , " " st. Lucie County Facility Use. Policy.... Attachment A General Facilitv Use 1. The Board of County Commissioners (BOCC), its members, County Departments or programs, BOCC advisory committees and Constitutional Officers have priority for use of County facilities. There is no charge for these uses. 2. Written procedures for facility use, consistent with this policy, shall be established by the County Administrator. The County reserves the right to impose any additional regulations or procedures, whether or not expressly provided herein, which may be in the best interest of the County and operation of its facilities. and to deny use of a facility when the proposed use of the space is not appropriate for the facility or does not comply with these polices or procedures. 3. This Facility Use Policy does not apply to Parks and Recreation facilities, including community centers, sports and athletic facilities, Havert L. Fenn Center, Fairgrounds and Fairwinds Golf Course. 4. Any organization or individual denied use of a facility may appeal the denial to the County Administrator in writing within 10 business days of the denial. The County Administrator will render a decision on the appeal in writing within 5 business days. If the denial is upheld by the County Administrator, the organization or individual may appeal to the BOCC within 5 business days of the County Administrator's denial. Such appeal must be in writing and outline the basis for the appeal. The appeal will. bEa placed on an agenda fora regularly scheduled meeting of the BOCC within 14 business days of receipt of the appeal. Organizations and individuals may not appeal fees, other charges or policies and procedures. 5. Permission for use of a County facility does not imply County endorsement of the views, opinions, policies or activities of groups or organizations using the facility. Any announcement or publicity implying such endorsement is prohibited. The County. is not responsible for the accuracy, use or consequence of statements made during use of a facility. 6. Any qctivityin a County facility will be conducted according to applicable laws, rules, regulations and ordinances. 7. Nonprofit and for-profit corporations are required to provide a certificate of insurance naming St. Lucie County BOCC as an additional insured for coverage and limits specified by Risk Management, in consultation with the County Attorney. The insurance policy must contain a provision providing the County with 30 days written notice prior to termination, non-renewal or restriction of coverage. 8. All organizations and individuals using a County facility under this policy shall execute a facility use agreement form approved by the County Attorney. '< '< Facilitv Use Fees 1. Awritten facility use fee schedule, including additional charges for staff, will be established by the County Administrator. Fees for facility use shall be based on a comparison of rates charged for similar facilities by the St. Lucie County Parks and Recreation Department aQd other local governmental entities, particularly libraries. Fees should offset the operational costs incurred by the County in providing for use of the facilities. 2. The user is responsible for paying all staff costs for facility use after hours or if staff is required for more than one hour during normal business hours. 3. Nonprofit and governmental organizations will receive a 50% reduction of the fee paid by for-profit organizations and individuals. It is the responsibility of each organization to provide documentation of nonprofit status to be eligible for reduced rates. Groups which cannot provide such documentation must pay applicable fees. 4. With the approval of the County Administrator, facility use rates may be waived or reduced for organizations executing a written partnership agreement with the County to provide specific services and/or contributions in lieu of the facility use fee. The estimated value of such services or other contributions shall be similar to the value of fees being waived or reduced. A partnership agreement may not be used in lieu of payment for staff charges associated with any use. 5. Fees for facility use may be waived by the Board of County Commissioners when the proposed event or program will allow a local nonprofit organization or governmental agency to provide services to the citizens of St. Lucie County or. is a fund raiser for such an organization. Fees for staff required for the event may not be waived. 6. Revenue generated by facility use fees will be credited to the Department managing the facility. 7. Alcoholic beverages shall not be served at events held at County facilities during normal business hours. Alcohol may be served at after-hours events, contingent upon the applicant receiving approval of the County Administrator and payment of an additional fee of $50 per 2-hour event. The applicant must provide copies of all required permits prior to the event. Persons must be at least 21 years of age to possess or consume alcohol and identification must be checked as required by law. The County assumes no responsibility for the improper or illegal serving of alcoholic beverages during use of a County facility. General Liability insurance with a Host Liquor Liability endorsement shall be provided. Additional staffing or security may also be required.