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Home My WebLink About12-097RESOLUTION NO. 12-097 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Florida Commission for the Transportation Disadvantage Planning grant in the amount of $22,657. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 19th day of June, 2012, pursuant to Section 129.06 (d), Florida Statutes, that such funds are hereby appropriated for the fiscal year 2011-2012, and the County's budget is hereby amended as follows: REVENUE 001450-1540-334491-100 FL Comm. for the Trans Disadv. $22,657 APPROPRIATIONS 001450-1540-599330-100 Project Reserves $22,657 After motion and second the vote on this resolution was as follows: Commissioner Tod Mowery, Chairman AYE Commissioner Paula Lewis, Vice Chair AYE Commissioner Chris Craft AYE Commissioner Frannie Hutchinson AYE PASSED AND DULY ADOPTED THIS 19TH DAY OF JUNE 2012. ,,r ~ ,~ ~'. a = ~, ATTEST: r . '~ 5 ,~ ~f-: -,. ~i:~~ ~~~~~ - BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: - ,w ~+ ~` ~ :-. .-.. -~'at~ ,> .~-~~=~ ~~ ~~ {~atS~-COUNTY ATTORNEY COMMISSION FOR THE Grants Progr~ PORTATION DISADVANTAGED Distribution FY 201212013 nning Grants CO FY 2012-2013 pLANNRVG FUNDS n $22,610 „y, $17,861 ib $17,205 adison $17,425 anatee $23,568 anon $23,740 $19,997 'ami-D a $67,553 onroe $18,515 assau $18,519 kaloosa $20,695 keecho $17,845 $40,225 sceola $22,473 alm Be h $43 750 ~~ $26,439 inellas $35,583 ollc $29,220 tnam $18,540 lint Jo $20,881 aint Luc e $22,657 ants Ro $20,099 an3sota $24,714 eminole $25,590 umter $18,926 uwann $17,876 a for $17,492 nion $17,350 olusia 527,044 alnilla $17,658 alton $18,149 ashin n $17,539 OTALS $1 521 848 FM/JOB No(s) 19363011401 CONTRACT N0. AGREEMENT DATE EXHIBIT "B" PR07ECT BUDGET AND CASHFLOW This exhibit forms an integral part of that certain Grant Agreement between the Florida Commission for the Transportation Disadvantaged and St Luse Metropolitan Planning Organization dba St Lucie TPO.2300 Virginia Avenue. Fort Pierce, Florida 34982. I. PR07ECT COST: Estimated Project Cost shall conform to those eligible Costs as indicated by Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, Commission policies, and the Program Manual for Transportation Disadvantaged Planning Related Services as revised on April 27, 2012. For the required services, compensation shall be the total maximum limiting amount of $ 22.657.00 for related planning services in St. Lucie County(ies) Task 1 17% $ 3,851.69 Task 2 15°k $ 3,398.55 Task 3 40% $ 9,062.80 Task 4 4% $ 906.28 Task 5 4% $ 906.28 Task 6 4% $ 906.28 Task 7 4% $ 906.28 Task 8 4% $ 906.28 Task 9 4°l0 $ 906.28 Task 10 4% $ 906.28 TOTAL: 100% $ 22 57.00 IY. SOURCE OF FUNDS Commission for the Transportation Disadvantaged State Funds (100%) $22.657.00 Toil Project Cost S 22.657.00 III. CASH FLOW -Not applicable. Grantee will be paid based on satisfactory performance of each task detailed in Exhibit A. Jul Aug Sep Oct Nov Dec ]an Feb Mar FY 12/13 Apr May June TD Planning Grant Agreement Form Rev. 4/27/2012 Page 22 of 25 FM/JOB No(s) 19363011401 CONTRACT N0. AGREEMENT DATE EXHIBIT "A" PRO]ECT DESCRIPTION AND RESPONSIBILITIES: PLANNING This exhibit forms an integral part of that Grant Agreement, between the State of Florida, Commission for the Transportation Disadvantaged and St Lucie Metropolitan Planning Organization dba ~~ I ucie TPO 2300 Virginia Avenue Fort Pierce Florida 34982 I. PRO]ECT LOCATION: St. Lucie County II. PRO]ECT DESCRIPTION: This project provides for the accomplishment of the duties and responsibilities ofthe Metropolitan Planning Organization or Designated Official Planning Agency as set forth in Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, Commission policies and the Program Manual for Transportation Disadvantaged Planning Related Services as revised on April 27, 2012. The project period will begin on the date of this agreement and will end on the date indicated in Amide 18.00 hereof. Specific required tasks are as follows: TASK is Weighted value= 179/0 Jointly develop and annually update the Transportation Disadvantaged Service Plan with the community transportation coordinator and the local coordinating board. Deliverable: Complete Transportation Disadvantaged Service Plan or annual updates. Due prior to the end of grant agreement period (June 30) and pursuant to the Commission's latest instructions for the Memorandum of Agreement and the Transportation Disadvantaged Service Plan. T~:SK ~: Weighted value= 159/0 A. When necessary and in cooperation with the iocal coordinating board, solicit and recommend a community transportation coordinator, in conformity with Chapters 287 and 427, Florida Statutes. Such recommendation shall be presented to the Commission by Planning Agency staff or their designee as needed B. Provide staff support to the local coordinating board in conducting an annual evaluation of the community transportation coordinator, including local developed standards as delineated in the adopted Transportation Disadvantaged Service Plan. Assist the Commission for the Transportation Disadvantaged in joint reviews of the community transportation coordinator. TD Planning Grant Agreement Page 18 of 25 Form Rev. 4/27/2012 Deliverable: A. Planning Agency's CTC recommendation letter and signed resolution from the Planning Agency. B. LCB and Planning Agency selected CTC evaluation worksheets pursuant to the most recent version of the Commission's CTC Evaluation Workbook. (at a minimum, addressing Competition, Cost- Effectiveness and Efficiency, and Level of Coordination). TASK 3: Weighted value= 40% Organize and provide staff support and related resources for at least four (4) local coordinating board meetings per year, holding one meeting during each quarter. LCB meetings will be held in accordance with the Commission's most recent Local Coordinating Board and Planning Agency Operating Guidelines and will include at least the following: 1. Agendas for local coordinating board meetings. Where applicable, operator payments should be addressed as a standard agenda item for each meeting. 2. Official minutes of local coordinating board meetings and committee meetings (regardless of a quorum). A copy will be submitted along with the quarterly report to the Commission. Minutes will at least be in the form of a brief summary of basic points, discussions, decisions, and recommendations. Records of all meetings shall be kept for at least five years. 3. A current full and active membership of voting and non-voting members to the local coordinating board. Any time there is a change in the membership, provide the Commission with a current membership roster and mailing list of local coordinating board members. 4. A report of the LCB membership's attendance at the last 4 consecutive LCB meetings (not committee's). Provide staff support for committees of the local coordinating board. Provide public notice of local coordinating board meetings in accordance with the most recent Local Coordinating board and Planning Agency Operating Guidelines. Provide program orientation and training for newly appointed local coordinating board members. Deliverable: LCB Meeting agendas; minutes; membership roster; attendance report; public notice of meetings; training announcement and agenda. TASK 4: Weighted value=4% Provide at least one public hearing annually by each local coordinating board, and assist the Commission, as requested, in co-sponsoring public hearings. This public hearing must be in addition to the local coordinating board meetings. It may, however, be held in conjunction with the scheduled local coordinating board meeting (immediately following or prior to the local coordinating board meeting). Deliverable: Public Hearing agenda and minute of related hearing. TD Planning Grant Agreement Form Rev. 4/27/2012 Page 19 of 25 TASK 5: Weighted value=4% Develop and annually update by-laws for local coordinating board approval. Deliverable: Copy of LCB approved By-Laws with date of update noted on cover page. TASK 6: Weighted value=4% Develop, annually update, and implement local coordinating board grievance procedures in accordance with the Commission's most nacent Local Coordinating Board and Planning Agency Operating Guidelines. Procedures shall include a step within the local complaint and/or grievance procedure that advises a dissatisfied person about the Commission's Ombudsman Program. Deliverable: Copy of LCB approved Grievance Procedures with date of update noted on cover page. TASK 7: Weighted value=49/o Review and comment on the Annual Operating Report for submittal to the local coordinating board, and forward commence/concerns to the Commission for the Transportation Disadvantaged. Deliverable: Cover Page of Annual Operating Report, signed by LCB Chair. TASK 8: Weighted value=4% Research and complete the Actual Expenditures Report for direct federal and local government transportation funds to the Commission for the Transportation Disadvantaged no later than September 15th. Complete the Actual Expenditure Report, using the Commission approved forms. Deliverable: Complete Actual Expenditure Report in accordance with the most recent Commission's instructions. TASK 9: Weighted value=4% Develop and provide the local coordinating board with quarterly progress reports of transportation disadvantaged planning accomplishments and planning contract deliverables as outlined in the planning grant agreement and any other activities related tb the transportation disadvantaged program, including bt,t not limited to, consultant Contracts, special Studies, and ma meeting effcrts. Deliverable: Complete Quarterly Progress Reports submitted with invoices. TASK 10: Weighted value=49/o Attend at least one Commission sponsored training, including but not limited to, the Commission's regional meetings, the Commission's annual training workshop, or other sponsored training. Deliverable: Documentation related to attendance at such event(s). IiI. Special Considerations by Planning Aaencv: Not Applicable TD Planning Grant Agreement page 20 of 25 Form Rev. 4/27/2012