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Home My WebLink AboutOrder No. 20-020 - Change Order No. 2 to Contract with PRP Construction Group, LLC to Construct Midway Road NSLRWCD C-92 Culvert Replacement Project (04-20-20) JOSEPH E.SMITH, SAINT LUCIE C CLERK OF THE CIRCUIT OUNTY FILE# 4700868 04/21/2020 COURT OR BOOK 4411 PAG RECORDING: $ E 1237 57 40 PM 61 1243 Doc Type.ORD ORDER NO. 20-020 AN ORDER OF THE ST. LUCIE COUNTY ADMINISTRATOR APPROVING CHANGE ORDER NO. 2 TO THE JUNE 4, 2019 CONTRACT WITH PRP CONSTRUCTION GROUP, LLC TO CONSTRUCT THE MIDWAY ROAD AT NSLRWCD C-92 WHEREAS, the St. Lucie County Administrator has made the following determinations: 1. On March 17, 2020, the St. Lucie County Public Safety Director declared a State of Local Emergency COVID-19 Public Health Emergency ("St. Lucie County Declaration of Emergency"); and 2. The findings in the St. Lucie County Declaration of Emergency are incorporated herein; and 3. On March 16, 2020, President Donald J. Trump and the Centers for Disease Control and Prevention ('CDC") issued the "15 Days to Slow the Spread" guidance advising individuals to adopt far-reaching social distancing measures, such as avoiding gatherings of more than 10 people, and in states with evidence of community spread, recommending restrictions to certain establishments conducive to mass gatherings and congregations; and 4. On March 29, 2020, the President extended such guidance to be in effect until April 30, 2020; and 5. On March 24, 2020, the Governor of the State of Florida issued Executive Order No. 20-83 directing the State Surgeon General and State Health Officer to issue a public health advisory to all persons over 65 years of age and persons that have serious underlying medical conditions that place them at high risk of severe illness from COVID- 19 urging them to stay home and to take such other measures as necessary to limit their risk of exposure to COVID-19; and 6. Pursuant to Executive Order No. 20-83, the Governor of the State of Florida further directed the State Surgeon General and the State Health Officer to issue a public health advisory providing that individuals should cease all social or recreational 1 gatherings of 10 or more people; and 7. On March 25, 2020, the State Surgeon General issued a Public Health Advisory consistent with Executive Order 20-83; and 8. On March 25, 2020, the President of the United States declared that a major disaster exists in the State of Florida as a result of COVID-19; and 9. On April 1, 2020, the Governor of the State of Florida issued Executive Order 20-91 directing senior citizens, individuals with a significant underlying medical condition, and persons engaging in nonessential services or activities to stay at home. 10. On June 4, 2019, the Board approved a contract with PRP Construction Group, LLC to construct the Midway Road at NSLRWCD C-92 Culvert Replacement Project. The initial cost of the Project was $230,150.80. On October 22, 2019, the Board approved Change Order No. 1 providing for working 24 hours per day at an additional cost of $31,885.00. While constructing Midway Road @ NSLRWCD C-92 the contractor ran into some unforeseen conditions that required additional flowable fill and pavement restoration for the culvert replacement. The Engineering Division received a proposal from the contractor in the amount of $85,292.00 (please see attached). This proposal has been reviewed and will be considered as part of Change Order No. 2 attached. Also, during construction, the contractor found that an existing water line was in conflict with the proposed construction. The water line is owned by St. Lucie County Utilities. The Engineering Division received a proposal from the contractor in the amount of $19,358.00 (please see attached). This proposal has been reviewed and will also be considered as part of Change Order No. 2. The Engineering Division is working with the County Utilities Department to be reimbursed for this work. The St. Lucie County Purchasing Policy Procedures Manual (2019) Paragraph 20.3 a states "In an Emergency situation, the County Administrator may authorize an Emergency Purchase and waive any bid requirement. "Also, Paragraph 20.4 c states "If the emergency purchase exceeds the County Administrators authorization limit, the 2 County Administrator will request "after the fact" approval from the Board of County Commissioners at its next regular scheduled meeting." 11. Paragraph 2 of the St. Lucie County Declaration of Emergency provides that the County Administrator may take all actions necessary and appropriate to protect human life and prosperity, to the extent necessary to accommodate the emergency; and 12. It is necessary and in the public interest to approve Change Order No. 2 prior to the May 19, 2020 Board meeting. NOW, THEREFORE, BE IT ORDERED AS FOLLOWS: 1. The determinations, orders, and declarations identified above are incorporated herein. 2. 1 hereby authorize the County Administrator or designee to sign Change Order No. 2 to the June 4, 2019 contract with PRP Construction Group, LLC as reviewed and approved by the County Attorney. 3. This Order, as set out above, shall be placed on the agenda of the next Board of County Commissioners meeting for purposes of review and ratification. Severability. Any provision(s) within this Order that conflict(s) with any State or Federal law or constitutional provision, or conflict(s) with or are superseded by a current or subsequently -issued Executive Order of the Governor or the President of the United States, shall be deemed inapplicable and deemed to be severed from this Order, with the remainder of the Order remaining intact and in full force and effect. rt This Order is effective as of 8:00 a.m. or day of April 2020. This Order will expire upon the expiration of the existing State of Local Emergency, as same may be extended by subsequent order or declaration, unless earlier terminated by subsequent Order. Prior resolutions and emergency orders remain in force and effect unless modified or superseded. This Order shall be filed in the Office of the Clerk of the Circuit Court. 3 f4 � r- � c� Signed thia� day of 2020 at 0 . a.m (p.m.) owar . Tipton CHANGE ORDER �`t� LtLcLL J ;-!� _�1 ST. LUCIE COUNTY PROJECT: (name, address) Midway Road @ NSLRWCD Canal No. 92 Culvert Replacement St. Lucie County Bid No. 19-034 TO (Contractor): PRP Construction Group, LLC 8300 SW Springhaven Avenue Indiantown, Florida 34956 You are directed to make the following changes in this contract: (Additional sheet attached as Exhibit A(Zs --Ne) See attached Exhibit "A" consisting of 2 pages. CHANGE ORDER NUMBER: No. 02 INITIATION DATE: 4/16/2020 CONSULTANT'S PROJECT NO.: ST. LUCIE COUNTY CONTRACT NO: C19-06-572 CONTRACT DATE June 4, 2019 The original (Contract Sum) was $ 230,150.80 Net change by previous authorized Change orders $ 31,885.00 The (Contract Sum) prior to t nge order $ 262,035.80 The (Contract Sum) will b increased ) by this Change Order $ 104,650.00 The new (Contract Sum) inclu ing this Change order will be $ 366,685.80 The Contract Time will be (' nchanged y ( ) Days The Date of Substantial Completion as of the date of this Change Order therefore is: Substantial: Final: Funds Available: Account Number The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result or increases or decreases in costs and time of performance caused directly and indirectly from the Change Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. CONTRACTOR: APPROVED: PRP Construction Group, LLC St. Lucie County Public Works Department/Engineering Contractor: St. Lucie County Department: 8300 SW Springhaven Ave., Indiantown, FL 34956 2300 Virginia Avenue, Ft. Pierce, FL 34982 Address: Address By: Date: ST. LUCIE COUNTY ENGINEERING DIVISION By: Date: Approved as to Form and Correctness: By: Date: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: County Administrator Date: County Attorney c o n a t r u c t 1 o n PRP Construction Inc PO Box 1830 Indiantown, FL 34956 772-597-6923 CHANGE ORDER: #2 MIDWAY RD @ CANAL 92 19034 February 24, 2020 ITEM DESCRIPTION QTY UNIT UNIT COST TOTAL S 100 FLOWABLE FILL 260 CY $235.00 61,100.00 110 SUPER PAVE SP 12.5 63 TN $384.00 24,192.00 GRAND TOTAL 85,292.00 PRP Construction Inc PO Box 1830 Indiantown, FL 34956 772-597-6923 CHANGE ORDER: #3 MIDWAY RD @ CANAL 92 19034 February 24, 2020 ITEM DESCRIPTION QTY UNIT UNIT COST TOTAL 120 RESET DITCH BOTTOM INLET 1 EA $17,462.00 17,462.00 CORE EXISTING STRUCTURES $ 125 (UTILITY HOLES) 1 LS $1,896.00 24,192.00 GRAND TOTAL 19,358.00