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HomeMy WebLinkAboutOrder No. 20-022 - Authorizing Kimley Horn & Associates to Design and Permit the St. James Pedestrian Walkway Project (04-20-20) ORDER NO. 20-022 AN ORDER OF THE ST. LUCIE COUNTY ADMINISTRATOR AUTHORIZING KIMLEY HORN & ASSOCIATES TO PROCEED TO DESIGN AND PERMIT THE ST. JAMES DRIVE PEDESTRIAN WALKWAY PROJECT AND AUTHORIZING THE COUNTY ADMINISTRATOR TO SIGN A WORK AUTHORIZATION WITH KIMLEY HORN & ASSOCIATES FOR THOSE SERVICES WHEREAS, the St. Lucie County Administrator has made the following determinations: 1. On March 17, 2020, the St. Lucie County Public Safety Director declared a State of Local Emergency COVID-19 Public Health Emergency ("St. Lucie County Declaration of Emergency"); and 2. The findings in the St. Lucie County Declaration of Emergency are incorporated herein; and 3. On March 16, 2020, President Donald J. Trump and the Centers for Disease Control and Prevention ('CDC") issued the "15 Days to Slow the Spread" guidance advising individuals to adopt far-reaching social distancing measures, such as avoiding gatherings of more than 10 people, and in states with evidence of community spread, recommending restrictions to certain establishments conducive to mass gatherings and congregations; and 4. On March 29, 2020, the President extended such guidance to be in effect until April 30, 2020; and 5. On March 24, 2020, the Governor of the State of Florida issued Executive Order No. 20-83 directing the State Surgeon General and State Health Officer to issue a public health advisory to all persons over 65 years of age and persons that have serious underlying medical conditions that place them at high risk of severe illness from COVID- 19 urging them to stay home and to take such other measures as necessary to limit their risk of exposure to COVID-19; and JOSEPH E.SMITH,CLERK OF THE CIRCUIT COURT SAINT LUCIE COUNTY FILE# 4700865 04/21/2020 03:57:40 PM OR BOOK 4411 PAGE 1193-1207 Doc Type:ORD 1 RECORDING. $129.00 6. Pursuant to Executive Order No. 20-83, the Governor of the State of Florida further directed the State Surgeon General and the State Health Officer to issue a public health advisory providing that individuals should cease all social or recreational gatherings of 10 or more people; and 7. On March 25, 2020, the State Surgeon General issued a Public Health Advisory consistent with Executive Order 20-83; and 8. On March 25, 2020, the President of the United States declared that a major disaster exists in the State of Florida as a result of COVID-19; and 9. On April 1, 2020, the Governor of the State of Florida issued Executive Order 20-91 directing senior citizens, individuals with a significant underlying medical condition, and persons engaging in nonessential services or activities to stay at home. 10. The St. James Sidewalk from Royce Avenue to Lazy River Parkway is a Sales Tax Initiative Project and is the "missing link" on the east side of St. James Drive. On February 12, 2020 the Engineering Division approved the design proposal from Kimley Horn & Associates in the amount of $59,850.00 (please see attached). The estimated cost of the sidewalk project is $260,000.00. Kimley Horn & Associates have a current continuing contract with the County to perform these types of services. Kimley Horn & Associates designed the sidewalk north and south of this project. The St. Lucie County Purchasing Policy Procedures Manual (2019) Paragraph 20.3 states "In an Emergency situation, the County Administrator may authorize an Emergency Purchase and waive any bid requirement." Also, Paragraph 20.4 c states "If the emergency purchase exceeds the County Administrators authorization limit, the County Administrator will request "after the fact" approval from the Board of County Commissioners at its next regularly scheduled meeting." The Engineering Division requests that the County Administrator move forward with this project on an emergency basis. This project is funded in the FY 2019-2020 budget. The total design cost is $59,850.00. 11. Due to Executive Order 20-91, the Board has cancelled all public meetings 2 through April 30, 2020. The next Board meeting is currently scheduled for May 19, 2020, but may be pushed further delayed due to the COVID-19 emergency. 12. The County has determined that public health, safety and welfare requires that the County proceed with the design and permitting of the St. James Drive Pedestrian Walkway project before the next Board meeting. 13. Paragraph 2 of the St. Lucie County Declaration of Emergency provides that the County Administrator may take all actions necessary and appropriate to protect human life and prosperity, to the extent necessary to accommodate the emergency; and NOW, THEREFORE, BE IT ORDERED AS FOLLOWS: 1. The determinations, orders, and declarations identified above are incorporated herein. 2. 1 hereby authorize the County Administrator or designee to sign a work authorization to design and permit the St. James Drive Pedestrian Walkway with Kimley Horn & Associates as reviewed and approved by the County Attorney. 3. This Order, as set out above, shall be placed on the agenda of the next Board of County Commissioners meeting for purposes of review and ratification. Severability. Any provision(s) within this Order that conflict(s) with any State or Federal law or constitutional provision, or conflict(s) with or are superseded by a current or subsequently -issued Executive Order of the Governor or the President of the United States, shall be deemed inapplicable and deemed to be severed from this Order, with the remainder of the Order remaining intact and in full force and effect. This Order is effective as of 8:00 a.m. or�/_�day of April 2020. This Order will expire upon the expiration of the existing State of Local Emergency, as same may be extended by subsequent order or declaration, unless earlier terminated by subsequent Order. 3 Prior resolutions and emergency orders remain in force and effect unless modified or superseded. This Order shall be filed in the Office of the Clerk of the Circuit Court. Signed thi54-' day of 1 2020 at �D�3� (a.m. (p.m.) 4 ENGINEERING TO: Howard Tipton, County Administrator THROUGH: Don West, P.E., Public Works Director FROM: Kimberly Graham, P.E., County En DATE: April 15, 2020 SUBJECT: St. James Sidewalk Design Contract Award — Emergency Purchase In response to the COVID-19 crisis, a State of Local Emergency was declared in St. Lucie County (SLC) on March 17, 2020; the Governor of Florida issued a State of Emergency on March 16, 2020; the President of the United States issued a Federal Disaster Declaration on March 13, 2020. During this event, the County Administrator has determined that keeping public infrastructure projects moving forward is a Mission Essential Function (MEF). These projects will help the economy and have fewer impacts to the travelling public. The St. James Sidewalk from Royce Avenue to Lazy River Parkway is a Sales Tax Initiative project and is the "missing link" on the east side of St. James Drive. On February 12, 2020 the Engineering Division approved the design proposal from Kimley Horn & Associates in the amount of $59,850.00 (please see attached). The Saint Lucie County Purchasing Policy Procedures Manual (2019) Paragraph 20.3 a states "In an Emergency situation, the County Administrator may authorize an Emergency Purchase and waive any bid requirement." Also paragraph 20.4 c states "If the emergency purchase exceeds the County Administrators authorization limit, the County Administrator will request "after the fact" approval from the Board of County Commissioners at its next regular scheduled meeting." This project is ready for award by the Board of County Commissioners (BOCC). The Engineering Division requests that BOCC award be waived to move forward with this project. The project will be brought to the BOCC for award "after the fact". This project is fully funded in the FY 019-2020 budget. The Total Design Cost is $59,850.00 -/O,�/ Concurrence: Howard Tipton, County Administrator CC: Mark Satterlee, Deputy County Administrator ST. L U C I E Jennifer Hill, OMB Director Edmund Bas, P.E., Assistant County Engineer Desiree Cimino, Purchasing Manager Selena Griffett, P.E., Senior Civil Engineer Jennifer Krause, Program Coordinator Kimley>>> Horn February 4, 2020 Selena Griffett St. Lucie County Engineering Division 2300 Virginia Avenue, 2nd Floor Annex, Rm 229 Ft. Pierce, FL 34982 772-462-2153 RE: St. James Drive Pedestrian Walkway from NE Royce Avenue to NE Lazy River Parkway Dear Mrs. Griffett: We are pleased to submit to you this proposal for scope of services associated with the pedestrian walkway improvements on St. James Drive from NE Royce Avenue to NE Lazy River Parkway. This proposal includes professional consulting services consisting of topographic design survey, jurisdictional permitting and construction document/design. Please find attached the project scope of services, work plan and fees based upon our project understanding. We appreciate this opportunity to work with St. Lucie County and look forward to participating in this project. Should you have any questions, please feel free to contact me at 772-794-4083. Sincerely, KIMLEY-HORN AND ASSOCIATES, INC. l Brian A. Good, E. Senior Vice President 445 24th Street, Suite 200, Vero Beach, FL 32960 Kimley>>> Horn SECTION I — PROJECT DESCRIPTION Professional consultant services are required for the preparation of design survey, jurisdictional permitting and construction documents associated with a proposed pedestrian walkway for St. James Drive from NE Royce Avenue to NE Lazy River Parkway. The project will consist of the following: 1. St. James Drive Pedestrian Walkway: The construction of an eight (8) foot wide sidewalk on the east side of St. James Drive NE Royce Avenue to NE Lazy River Parkway. The total length of the sidewalk is approximately 1,400 feet. SECTION II - COUNTY OBLIGATIONS The County agrees to provide (in a timely manner) the following material, data, or services as required in connection with the work to be performed under this Agreement; all of which information the Consultant may use and reasonably rely upon: A. Provide the Consultant with a copy of all previously conducted studies, geotechnical investigations, preliminary data or reports available, existing location surveys, topographic surveys, and related documents. B. Provide the Consultant with all available drawings, right-of-way maps, and other documents in the possession of the County pertinent to the project. C. The County shall make provisions for the Consultant to enter upon public and private property as required for the Consultant to perform his services. kimley-horn.com 445 24th Street, Suite 200, Vero Beach, FL 32960 Kimley>>> Horn SECTION III - SCOPE OF SERVICES The Consultant agrees to perform professional roadway design and related services in connection with the project as required and set forth in the following: A. General: 1. The Consultant will endeavor not to duplicate any previous work done on the project. After issuance of written authorization to proceed, the Consultant shall consult with the County to clarify and define the County's requirements for the project and review available data. 2. The Consultant will attend conferences with the County and its representatives upon reasonable request. 3. In order to accomplish the work described under this Task Order in the time frames and conditions set forth, the Consultant will observe the following requirements: a. The Consultant will complete his work on the project within the time allowed by maintaining an adequate staff of registered engineers, draftsmen, and other employees on the work. b. The Consultant will design the project in such a manner as to be in reasonable conformance with applicable federal, state and local laws, and shall comply with the Florida Department of Transportation's Design Manual, latest edition. c. The Consultant will complete all necessary sketches and application forms to accompany the County's applications for required federal, state, or local permits. d. The Consultant will cooperate with the County in order that all phases of the work may be properly scheduled and coordinated. e. The Consultant will send a complete preliminary set of construction plans to any city, county, state, regional or federal regulatory agency from which a permit or other approval is required prior to final approval of the design by the County Engineer and will coordinate the project design with all applicable agencies. Kimley>>)Horn Utility Coordination: The Consultant will contact all known utility companies having installations in the immediate vicinity of the proposed work and consider relocation of utilities, if necessary. The Consultant will provide the County with necessary information relative to required utility adjustments, relocations and installations and will show all known existing utilities on the final design plans. Design modifications to existing utility lines, if necessary, may be negotiated by a separate agreement. 4. Compensation to the Consultant for basic services shall be in accordance with Section IV — Compensation, of this Agreement, as mutually agreed upon by the Consultant and County. B. Design Topographic Survey: The Consultant will provide topographic design survey services necessary to support and facilitate contemplated design and permitting activities associated with this project. This task will consist of the preparation of digital base map topographic surveys in accordance with the Standards of Practice, established by the Board of Professional Surveyors and Mappers, Chapter 5J-17, Florida Administrative Codes, pursuant to current Section 472.027, Florida Statutes, per 5J-17.050 through 5J-17.052. The survey will include: The survey will include: Establishment of a project wide Horizontal Control Network within the PROJECT LIMITS. A Design Survey Baseline will be established and monumented. A minimum of three Design Survey Baseline monuments will be installed. 2. Establishment of a project wide Vertical Control Network within the PROJECT LIMITS. All elevations will be referenced to NAVD 1988 datum. The limits of the topographic design survey are as follows: St. James Drive - beginning 50 -feet south of NE Royce Avenue thence northerly along the roadway corridor to a point 50 -feet north of NE Lazy River Parkway. Cross section topographic survey data will be collected at 100 -foot increments within the corridor limits. Topographic survey data 445 24th Street, Suite 00 Vero Beach, FL 32960 �� KimleyoHorn will be collected from the eastern edge of pavement of St. James Drive east extending 25 feet beyond the existing roadway right-of-way along the entire corridor. The survey will also include major roadway and canal intersection detail. C. Geotechnical Investigation: The geotechnical investigation will include conducting 5 auger borings to a depth of 5 feet along the proposed sidewalk alignment (approximately one boring every 300 linear feet) to explore the shallow soil stratigraphy. Additionally, we propose two (2) Standard Penetration Test (SPT) borings to depths of 25 feet at the location of the proposed gravity retaining wall to explore the subsurface conditions and the global stability of the wall for design purposes. The SPT borings will be conducted using procedures similar to ASTM D-1586. The auger borings will be performed using a 3 -inch diameter hand (bucket) auger. The borings will be sampled during performance of the borings. Water level observations will be made in the boreholes during the drilling operation. We recommend that the project surveyor locate our borings horizontally and vertically (i.e., determine the elevation of the ground surface at the boring locations). This information will increase the accuracy of the data obtained. Underground Utility Location Services Prior to the mobilization of our drilling equipment, we will notify Sunshine State One -Call of Florida, Inc. (SSOCOF) of our planned exploration to allow affected utility companies the opportunity to mark the location of buried utility lines in the proposed exploration areas. The locating process will require a lead time of 3 to 5 business days. We cannot take responsibility for damages to private underground lines or structures and/or underground services which do not subscribe to SSOCOF; their locations should be provided by the client prior to commencement of the field work_ Laboratory Testing Routine laboratory visual classification will be performed along with specific classification tests deerned necessary (i.e., sieve analysis, Atterberg limits and organic contents). All laboratory tests will be performed in general accordance with applicable ASTM standards. Kimley>>> Horn Engineering Analysis and Report Engineering analysis of all data obtained will be made to evaluate general subsurface conditions and to develop engineering recommendations to guide site preparation and other geotechnical aspects of the project. Our recommendations, together with all data developed during the exploration, will be submitted in a written report upon conclusion of the study. D. Construction Documents: The Construction Document set of plans shall consist of the following: PHASE SUBMITTALS 30% 60% 100% Cover Sheet (Location map, Project Length, Engineer of Record X X X General Notes General Technical X Summary of Pay Items/Quantities Pay Items X Horizontal and Vertical Control Sheets (Benchmarks, Reference Points, Section Corners X X Details X X Plan Sheets (40 scale) X X X Cross Sections, extending 10'beyond proposed right-of-way (1"=5' Vertically, 1 "=20'Horizontally) Existing Exist. & Proposed Exist. & Proposed w/quantities Signage & Pavement Marking Plans (40 scale) Included in Plan Sheets Utility Locations, Adjustments and Conflict Resolutions X X Construction Cost Estimate and Quantities X X X General Construction Plan Requirements: • Plans shall be prepared on 11" x 17" sheets at 40 scale. • Each phase submittal shall include a minimum of one (1) set of 11" x 17" drawings and one (1) set of disk(s) with drawings in PDF format. • Plan sheets shall depict existing right-of-way, section lines, property lines, temporary construction easements, and centerline of construction. Kimley>>> Horn Horizontal control points with state plane coordinates for all PC's, PT's, curve radius, curve length and horizontal PI's shall be included on the Plan or summarized in an alignment table. Signing and Pavement Markings will be included within the Roadway Plan sheets. Quantities will be provided in the Summary of Pay Items sheet. All signing and pavement markings are to be prepared in accordance with the latest design standards and practices (MUTCD), FDOT Standard Specifications, Indexes, and shall be accurate, legible, and complete in design. • Plans shall include spot grades adequate to describe any proposed grading Spot grades will be provided to delineate ADA regulation compliance. • Match lines shall not be located within the limits of an intersection. • If applicable, soil boring information shall be plotted on cross sections with soil classification and high season water table. • All quantities shall reference FDOT Pay Item Numbers. • All details shall reference FDOT Index Numbers. • All specifications shall reference to FDOT Specifications for Road and Bridge Construction. Any deviations are special specifications not included in FDOT Specifications are required in the Technical Specifications. • Initial, interim and Final Plan Submittal shall include the following: i. One (1) Set of Signed and Sealed Plans (Final Plans only). ii. Initial and Interim plan submittals will be provided in PDF format. iii. One (1) Opinion of Probable Construction Cost. iv. One (1) CD with drawings in PDF format. V. The ENGINEER will provide construction documents and calculations in sufficient quantity as required by the various reviewing agencies. The plans will be prepared based upon English units. Design will be conducted in MicroStation and Geopak format. 445 24th Street, Suite 0• Vero: •� Kimley>>> Horn E. Jurisdictional Permitting: The proposed scope of work will provide for the installation of a pedestrian sidewalk and potential St. James Drive cross drain headwall reconstruction to current County standards. The drainage system will be designed under the rules of South Florida Water Management District (SFWMD) and St. Lucie County. The Consultant will prepare and submit the SFWMD Notice General or Standard General permit application via SFWMD electronic permitting (ePermitting) to complete the proposed scope of work. The Consultant will provide one (1) hard copy of all information submitted to and/ or provided SFWMD. The Consultant will respond to Requests for Additional Information (RAI) for the application and resubmit. The SFWMD General ERP application fee of $250 is included in the contract scope and will be paid for by the Consultant and reimbursed by the County. Kimley ))) Horn SECTION IV - COMPENSATION The County agrees to pay and the Consultant agrees to accept for services rendered pursuant to fees in accordance with the following.- A. ollowing: A. Professional Services Fee: The basic compensation mutually agreed upon by the Consultant and the County follows: HourlV not -to -exceed Tasks Task Description Fee Topographic Design Survey $ 6,650 Geotechnical Investigation $ 3,500 Construction Documents $ 41,470 Utility Coordination $ 2,240 Jurisdictional Permitting $ 5,990 Grand Total $59,850 Kimley>>)Horn SECTION IV - SCHEDULE Upon authorization to proceed by the County, final design documents are expected to take approximately six (6) months from the Notice to Proceed (NTP). NTP contingent upon BOCC approval 30% Design Drawings 2 months following NTP 60% Design Drawings 4 months following NTP 100% Design Drawings 6 months following NTP Each design submittal includes up to two weeks for County review. All work will be completed no later than July 31, 2021.