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HomeMy WebLinkAboutOrder No. 20-030 - Authorizing the Project with Professional Piping Services Inc. to Clean a Force Main on N. US1 and to Waive Formal Bid Requirements (04-29-20) ORDER NO. 20-030 AN ORDER OF THE ST. LUCIE COUNTY ADMINISTRATOR REGARDING A ST. LUCIE COUNTY WATER AND SEWER UTILITY DISTRICT PROJECT CLEANING A FORCE MAIN ON NORTH US HIGHWAY 1 AND AUTHORIZING THE WAIVER OF FORMAL BID REQUIREMENTS AND ENTERING INTO A CONTRACT WITH PROFESSIONAL PIPING SERVICES, INC. WHEREAS, the St. Lucie County Administrator has made the following determinations: 1. On March 17, 2020, the St. Lucie County Public Safety Director declared a State of Local Emergency COVID-19 Public Health Emergency ("St. Lucie County Declaration of Emergency"); and 2. The findings in the St. Lucie County Declaration of Emergency are incorporated herein; and 3. On March 16, 2020, President Donald J. Trump and the Centers for Disease Control and Prevention ('CDC") issued the "15 Days to Slow the Spread" guidance advising individuals to adopt far-reaching social distancing measures, such as avoiding gatherings of more than 10 people, and in states with evidence of community spread, recommending restrictions to certain establishments conducive to mass gatherings and congregations; and 4. On March 29, 2020, the President extended such guidance to be in effect until April 30, 2020; and 5. On March 24, 2020, the Governor of the State of Florida issued Executive Order No. 20-83 directing the State Surgeon General and State Health Officer to issue a public health advisory to all persons over 65 years of age and persons that have serious underlying medical conditions that place them at high risk of severe illness from COVID- 19 urging them to stay home and to take such other measures as necessary to limit their risk of exposure to COVID-19; and JOSEPH E.SMITH,CLERK OF THE CIRCUIT COURT SAINT LUCIE COUNTY FILE# 4703647 04/30/2020 09:52:25 AM OR BOOK 4414 PAGE 1885-1895 Doc Type:ORD 1 RECORDING: $95.00 6. Pursuant to Executive Order No. 20-83, the Governor of the State of Florida further directed the State Surgeon General and the State Health Officer to issue a public health advisory providing that individuals should cease all social or recreational gatherings of 10 or more people; and 7. On March 25, 2020, the State Surgeon General issued a Public Health Advisory consistent with Executive Order 20-83; and 8. On March 25, 2020, the President of the United States declared that a major disaster exists in the State of Florida as a result of COVID-19; and 9. On April 1, 2020, the Governor of the State of Florida issued Executive Order 20-91 directing senior citizens, individuals with a significant underlying medical condition, and persons engaging in nonessential services or activities to stay at home. 10. St Lucie County Water and Sewer Utility District has experienced some performance issues with lift stations on a certain force main in the District's North County System along North US1 jointly owned by the District and Fort Pierce Utilities Authority ("FPUA"). An independent analysis performed by CDM Smith concluded that to resolve the lift station issues the force main should be cleaned. Professional Piping Services, Inc., a contractor submitted by FPUA to the District to undertake the cleaning project, submitted a quote of $136,319.62 to clean both the District's portion of the force main and the FPUA's portion of the force main, with a separate quote for each portion (copy attached). The District's share of the force main cleaning project is $62,954.62. The District interim Director has determined that the force main cleaning project needs to be completed immediately as a health and safety measure to avoid future lift station issues in the District's North County system. FPUA has obtained an emergency purchase order to Professional Piping Services, Inc., for FPUA's share ($73,365.00) of the force main cleaning project. 11. Due to Executive Order 20-91, the Board has cancelled all public meetings through April 30, 2020, including District public meetings. The next Board meeting is 2 currently scheduled for May 19, 2020, but may be pushed further delayed due to the COVI D-19 emergency. 12. The District has determined that public health, safety and welfare requires that the District proceed with the North US1 force main cleaning project before the next Board meeting. 13. Paragraph 2 of the St. Lucie County Declaration of Emergency provides that the County Administrator may take all actions necessary and appropriate to protect human life and prosperity, to the extent necessary to accommodate the emergency; and NOW, THEREFORE, BE IT ORDERED AS FOLLOWS: 1. The determinations, orders, and declarations identified above are incorporated herein. 2. 1 hereby authorize the Purchasing Manager to waive the formal sealed bid requirements for the District's North US1 force main cleaning project. 3. 1 hereby authorize the County Administrator or designee to sign a contract with Professional Piping Services, Inc. to clean the North US1 force main, in the amount of $62,954.62, subject to review and approval of the form of the contract by the District's interim Director and the County Attorney. 4. This Order, as set out above, shall be placed on the agenda of the next Board of County Commissioners meeting for purposes of review and ratification. SeverablUty. Any provision(s) within this Order that conflict(s) with any State or Federal law or constitutional provision, or conflict(s) with or are superseded by a current or subsequently -issued Executive Order of the Governor or the President of the United States, shall be deemed inapplicable and deemed to be severed from this Order, with the remainder of the C.-der remaining intact and in full force and effect. 3 `'i f This Order is effective as of 8:00 a.m. or�day of April 2020. This Order will expire upon the expiration of the existing State of Local Emergency, as same may be extended by subsequent order or declaration, unless earlier terminated by subsequent Order. Prior resolutions and emergency orders remain in force and effect unless modified or superseded. This Order shall be filed in te Office of the Clerk of the Circuit Court. A f Signed this day of / 2020 at %w (a.m (p.m.) � \V - ), /"' - war . Upton 4 PROFESSIONAL PIPING SERVICES, INC. The Piping System Cleaning Specialists Certified Underground Utility Contractor License No. CU-0055717 February 21, 2020 Mr. Val Santos Project Manager St Lucie County 2300 Virginia Avenue Ft Pierce, FL 34982 Quote #0220-2923 Dear Mr. Santos, Professional Piping Services is pleased to submit for your consideration and approval the following proposal. main; To provide for the poly pig cleaning of the North US Highway 1, St Lucie County, force For this cleaning, Professional Piping Services fee will be as per the following schedule; 893 t LF X 8" @ $2.78/ft.......................$ 2,482.54 3,226 f LF X 12" @ $2.84/ft.....................$ 9,161.84 17,572 f LF X 16" @ $2.92/ft..................... $ 51,310.24 Total 21,691 t LF — 4.11 miles .................... $ 62,954.62 To provide for the poly pig cleaning of the North US Highway 1, Ft Pierce Utility Authority, force main; For this cleaning, Professional Piping Services fee will be as per the following schedule; 23,500 t LF X 16" @ $2.92/ft.................... $ 68,620.00 1,625 t LF X 18" @ $2.92/ft....................$ 4,745.00 Total 25,125 f LF — 4.76 miles ................... $ 73,365.00 Grand Total 46,816 f LF — 8.87 miles........................$136,319.62 P. O. Box 7337, Wesley Chapel, Florida 33545 E-mail: ppsinc@tampabay.rr.com Telephone (813) 994-0032 (800) 780-6098 FAX (813) 907-0902 Quote #0220-2923 February 21, 2020 Page Two To facilitate or expedite the requirements of your purchasing department for the awarding of the contract to Professional Piping Services we can offer this program. As the result of open and public bidding for piping system cleaning services, Professional Piping Services was awarded an annual contract with Toho Water Authority Purchasing Department, IFB-17-124 Poly Pig Piping Cleaning Services, contract period 10-25-19 - 10-24- 20, contact Mursal Mzee, 407-944-5180. It is our understanding that such contracts can be "piggy backed" or used by other public utilities for the same contractual purposes. Unit pricing quoted is in accordance and compliance with our annual contract with Toho Water Authority. This price is quoted with the clear understanding that once this work is completed and accepted by the governing authorities that payment in full is due when tendered and is not subject to any retention. Proposed starting date after receipt of the purchase order or the contract and subject to mutual scheduling agreement. The method of cleaning proposed for use in this project is the progressive poly pig procedure. Professional Piping Services, will provide for the proper, safe and effective cleaning of these systems on a one time basis only. Any additional or repetitive cleaning that is not the demonstrable result of ineffective or incomplete cleaning by Professional Piping Services will be at the expense of others. Quote #0220-2923 February 21, 2020 Page Three For this fee Professional Pining Services will provide, with the exception of those items noted elsewhere in the proposal, all supervision, labor, tools, material and equipment necessary for the proper cleaning and flushing of the force main including; Proper, knowledgeable and experienced supervision of the entire cleaning project. 2. Professional Piping Services, personnel are trained and accredited to be in compliance with OSHA 29, CFR 1910.120, Health and Safety Training. 3. As required by the State of Florida, Professional Piping Services is certified and licensed by the State of Florida as an Underground Utility Contractor, License number CU-0055717, to provide this type of service. It should be noted that compliance with Florida Statute 489, requires that this work must be done by a state certified Underground Utility Contractor. 4. As required, Professional Piping Services personnel are in compliance with the Drug -Free Workplace Program in accordance with Florida Law, Chapter 287.087, and the Florida Worker's Compensation Standard. TOOLING AND EQUIPMENT Professional Piping Services poly pigging apparatus, to be installed and removed upon completion of the project. 6. Professional Piping Services will have onsite and available for immediate use, at no charge or expense, an inline poly pig electronic detector device. This instrument can be inserted into a specialty fabricated poly pig which once in the system, can be used for tracking or locating specific inline areas. After review and discussion of its potential use, the decision to use it will be solely at the discretion of the client or its authorized representative. If this device is used, then the following charges will apply; a) Use of electronic device $500.00 per day or part thereof. b) Use of specialty poly pig, cost to be determined by the size of the poly pig used. c) Any labor provided by Professional Piping Services in conjunction with the use of this device will be charged at the rate of $400.00 per hour or part thereof. For daily time exceeding 8 hours or for this work performed on holidays or weekends, the hourly charge rate will be $700.00. NOTE: There is no charge for the equipment to be onsite Quote 90220-2923 February 21, 2020 Page Four NOTE: These terms, costs and conditions do not apply for system wide tracking and location. 7. Standby charge rate. If Professional Piping Services work forces cannot perform their assigned tasks due to causes outside their scope of work or sphere of responsibility, then a standby charge rate for supervision, labor, tooling, equipment and vehicles of $400.00 per hour will apply. SCHEDULE Maintain an eight (8) hour daylight work schedule. STANDARDS 9. Radio communications, necessary and required. 10. Job site transportation 11. Auxiliary centrifugal pumps for cleaning REPORTS/SURVEYS 12. Provide a report upon completion of the cleaning program to outline and detail information acquired during the cleaning process about the system or confirm existing information. 13. Perform flow test prior to and upon completion of this cleaning operation to provide comparable data for assessment. 14. Provide certification of the insurance coverage's we offer which includes; a) Comprehensive General Liability ($1,000,000 each occurrence with a $2,000,000 aggregate) b) Worker's Compensation Insurance c) Automobile Liability Insurance ($1,000,000 each occurrence) d) Umbrella Liability Insurance ($1,000,000 each occurrence) e) Professional Liability Insurance, including Errors and Omissions, is included in the General Liability, ($1,000,000 each occurrence) NOTE: Additional insurance coverage available but at additional cost. Quote 40220-2923 February 21, 2020 Page Five 15. This quote is based upon information available or provided to Professional Piping Services at the time of this submitted proposal and reflects our understanding of the project requirements, procedures and costs as known at this time. These factors may be subject to future clarifications and/or modifications, which can results in alterations of the project requirements, procedures and quoted costs. Quote #0220-2922 February 13, 2020 Page Six TO BE PROVIDED BY OTHERS Cleaning and flushing media (water) at no expense to Professional Piping Services within reasonable distance of where it is to be used. ACCESSIBILITY 2. Accessibility to the pipeline at the points designated by Professional Piping Services, (and facility, during the pre project survey) if necessary or required. This would include excavations, restoration of excavations, and piping or fittings required for access to the piping. Please see item number nine. EXCAVATIONS 3. System repairs as required to include; all excavations, site work and their restoration, any fittings, valving and piping necessary to effect the repair of the system, and any labor, tooling or equipment required to effect the repair of the system. LABOR 4. Sufficient labor and supervision, necessary or required, to assist Professional Piping Services for the duration of the cleaning operation with valve location, valve operations and operation of the system. STANDARDS 5. All permits required for the proper conduct of the work, including legal permission to enter or cross private property where necessary to secure access to the work. 6. Barricades, lights and other items that may be required to conform to existing safety and traffic regulations. 7. Proper disposal of the discharged effluent/material and control of the discharged water from this cleaning operation. 8. Vehicle access to work site. Quote #0220-2923 February 21, 2020 Page Seven 9. Professional Piping Services anticipates that the following will be provided by others; a) Provide and install an 8" tee and possible valve at the Santa Margarita Lift Station. b) Expose the 16" blind flange where the two systems meet. 10. Please consult with Professional Piping Services before any piping system modifications are implemented. 11. Although the total volume of solids, sand, silt, etc., to be removed from this system cannot be accurately ascertained at this time, standby provisions should be made to collect and dispose of the accumulated contents of this system if that need arises during the course of the cleaning operation.