HomeMy WebLinkAbout24-134 RESOLUTION NO. 2024-134
A RESOLUTION APPROVING THE STATE OF FLORIDA,
DEPARTMENT OF HEALTH, BUREAU OF EMERGENCY MEDICAL
SERVICES, FY24/25 EMERGENCY MEDICAL SERVICES COUNTY
GRANT APPLICATION AND AUTHORIZING THE CHAIR TO EXECUTE
AND SUBMIT THE APPLICATION
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the
following determinations:
1. Pursuant to Section 401.345, Florida Statutes, the State of Florida has established
an Emergency Medical Services Trust Fund consisting in part of a portion of each fine for every
municipal and county moving violation and driving under the influence conviction.
2. Under Section 401.113, Florida Statutes, a portion of the funds deposited into the
Emergency Medical Services Trust Fund by St. Lucie County from July 1, 2024 through and
including June 30, 2025, and remaining funds from the 2024-2025 award, plus any interest
earned will be used to fund pre-hospital emergency medical services in St. Lucie County.
3. The Board of County Commissioners may disburse funds dispensed to the County
under Section 401.113, Florida Statutes, to the St. Lucie County Fire District as a licensed
emergency service provider operating in St. Lucie County.
4. The St. Lucie County Fire District has certified that the request is for an
improvement or expansion of its pre-hospital emergency medical services.
5. St. Lucie County and the St. Lucie Fire District entered into an Interlocal Agreement
on February 11, 2003 to ensure that the request will be funded and permitting the County to
audit the use of funds disbursed under the grant.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie
County, Florida:
1. The attached Application for Funding County Emergency Medical Services (EMS)
Award is incorporated herein and made a part thereof.
2. The Board of County Commissioners certifies that the attached application is for
an improvement or expansion of the pre-hospital emergency medical services system in St. Lucie
County and that the funds requested will not be used to supplant the existing County emergency
medical services budget allocation.
3. The St. Lucie County Fire District Fire Administrative Officer is hereby designated
the "Authorized Contact Person" pursuant to the requirements of the Application.
4. The Chair of the Board of County Commissioners is authorized to submit the
application and a copy of this resolution to the Department of Health, Bureau of Office of
Emergency Medical Services.
After motion and second, the vote on this Resolution was as follows:
Commissioner, Chair, Cathy Townsend AYE
Commissioner, Vice Chair, Chris Dzadovsky AYE
Commissioner Larry Leet AYE
Commissioner Linda Bartz AYE
Commissioner Jamie Fowler AYE
PASSED AND DULY ADOPTED this 16th day of July 2024.
BOARD OF COUNTY COMMISSIONERS
ATTEST: ST. LUCIE COUNTY, FL RIDA
y GOMM'ss
'Z 2 a Oy BY:
, ? +
Deputy Clerk O f; /® 11
cn Chair
c
!G APPROVED A TO FORM AND
iF COUN'N.i �� CORRECTNESS
BY:
County Attorney
DocuSign Envelope ID: 78A9A504-EE1D-42DD-97B2-AFBB6CAA747F
CONTRACT SUMMARY
This contract action has completed the Department's routing process and has
received the required approvals for execution.
Division/CHD/Office: Division of Emergency Preparedness and
Community Support
Provider Name: St. Lucie County Board of County
Commissioners
Contract Number: C2456
Original Contract Amount: $1 3,277.52
Total Contract Amount(executed actions): N/A
Original Contract Start Date: June 1, 2024
Contract End Date(executed actions): May 31, 2025
DESCRIPTION OF CONTRACTUAL SERVICES:
Expansion and enhancement of Emergency Medical Services in area of coverage as outlined in the
approved grant application(Attachment A).
CONTRACT ACTION:
AMENDMENT(Y/N): N AMENDMENT AMOUNT: N/A
CHANGE TO TERM(Y/N): N START DATE: N/A END DATE: N/A
RENEWAL: N RENEWAL AMOUNT: N/A
START DATE: N/A END DATE: N/A
DESCRIPTION OF CONTRACT AMENDMENT ACTION:
N/A
This contract complies with all of the following requirements:
• A statement of work
• Quantifiable and measurable deliverables
• Performance measures
• Financial consequences for non-performance
• Terms and conditions which protect the interest of the state
• All requirements of law have been met regarding the contract
• Documentation in the contract file is sufficient to support the contract and the attestation(examples:
business case;directive to establish contract;subject research and analysis,etc.)
• If the contract is established by way of a competitive solicitation as identified in section 287.057(1),Florida
Statutes,the costs of the contract are the most advantageous to the state or offer the best value
DocuSign Envelope ID:78A9A504-EE1 D-42DD-97B2-AFBB6CAA747F
s1vm,.
C2456
St. Lucie County Board of County Commissioners
MEMORANDUM OF AGREEMENT
BETWEEN
The FLORIDA DEPARTMENT OF HEALTH
And
St. Lucie County Board of County Commissioners
This Memorandum of Agreement "Agreement" for Emergency Medical Services County Grants,
is entered into between the Florida Department of Health "Department", and St. Lucie County
Board of County Commissioners "Grantee", each a "Party" and jointly referred to as the
"Parties". In consideration of the mutual covenants contained herein and other good and
valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties
agree as follows:
SECTION I: DEFINITIONS
A. Definition of Terms:
1) Quarter: A three-month period of the executed agreement. The quarters for this
Agreement are July through September (Quarter One); October through
December (Quarter Two); January through March (Quarter Three); and April
through June (Quarter Four).
2) Emergency Medical Services (EMS): A system that responds to emergencies in
need of highly skilled pre-hospital clinicians.
3) Emergency Medical Services County Grant: Grant funds divided among Florida's
67 counties according to the proportion of the combined amount deposited in the
trust fund from the county. These funds may not be used to match grant funds.
4) Grantee: A county emergency medical services organization for which the
Department has approved an application for an Emergency Medical Services
County Grant.
SECTION II: GENERAL TERMS AND CONDITIONS
A. General Statement: The Grantee will receive $13,277.52 from General Appropriation
516 of the 2024-2025 Appropriations Act Laws of Florida," Grants and Aids— Emergency
Medical Services County Grants from Emergency Medical Services Trust Fund."
B. Legal Authority: This Agreement is made pursuant to the Specific Appropriation Line
item 516, 2024-2025 Appropriations Act and Section 401.111, Florida Statutes.
C. Entire Agreement: This Agreement embodies the entire Agreement and understanding
between the Parties, on the subject hereof.
Page 1 of 7
C2456
DocuSign Envelope ID:78A9A504-EE1D-42DD-97B2-AFBB6CAA747F
1
C2456
St. Lucie County Board of County Commissioners
D. Term: The term of this Agreement is June 1, 2024 to May 31, 2025, or upon completion
of the project, or whichever is sooner.
SECTION III: PROPERTY AND EQUIPMENT
A. Property and equipment are defined as non-expendable, tangible property having a
useful life of more than one year with a cost of$5,000 or more.
1. All property and equipment purchased with Emergency Medical Services County
Grant funds must be:
a. Necessary to carry out the approved project;
b. Justified to and pre-approved by the Department;
c. Inventoried and tracked throughout the grant period; and
d. Protected with sufficient insurance and security safeguards.
B. All approved property and equipment must be purchased and received prior to the last
three months of the grant period unless prior written approval from the Department has
been obtained.
C. All equipment purchased with grant funds is the property of the grantee, and is subject to
Chapter 273, Florida Statutes, dealing with state-owned tangible personal property and
the disposition thereof. For research institutions not covered under Chapter 1000,
Florida Statutes, equipment no longer deemed to be useful will remain state property
and must be transferred or donated to a state agency or public university for
redistribution or disposition.
SECTION IV: SERVICES TO BE PROVIDED
A. Task List: Grantee will perform the following tasks:
1) Ensure the following tasks are performed as needed:
a. Grantee must complete the project as specified in the Department approved
Emergency Medical Services County Grant Program application (Attachment
A hereinafter referred to as the "Project").
b. Grantee will obtain all supplies, services, and labor for use in the
performance of this MOA at the lowest practicable cost and by means of
competitive bidding wherever practicable or required by Florida law.
Page 2 of 7
C2456
DocuSign Envelope ID:78A9A504-EE1D-42DD-97B2-AFBB6CAA747F
C2456
St. Lucie County Board of County Commissioners
c. Provide a quarterly report to the Department outlining all items that were
purchased during the quarter, as well as any remaining items to be
purchased during the contract term.
SECTION V: DELIVERABLES AND METHOD OF PAYMENT
A. Deliverables: Grantee must complete and submit the following deliverable in the time
and manner specified:
1) Quarterly: The Grantee must provide a quarterly report, reflecting all purchases
made in accordance with the approved Attachment A, to the Department
demonstrating progress toward completion of the Project as specified in the
Department approved Attachment A.
B. Method of Payment:
1) Payment: This is a 100% advance payment.
2) Reporting Requirements: Grantee must submit a properly completed quarterly
report to the Agreement Manager within 15 days of the end of each quarter. At a
minimum, each report must be submitted on Grantee's letterhead, provide the
invoice date, and all activities completed during the invoice period. On a separate
page, the Grantee must provide the following:
a) Beginning budget amount;
b) Amount spent year to date;
c) Amount remaining in budget;
d) Statement certifying the accuracy of the invoice; and
e) Signature of an individual with the authority to bind the Grantee.
3) Matching of State Funds
Funds received from the Department for this grant shall not be used as Matching
Funds for any Projects.
C. Special Provisions:
1) Allowable Costs: The Grantee may expend funds only for allowable costs
resulting from obligations incurred during the Agreement term. Allowable costs
are those that are related to the approved Attachment A.
2) Return of Funds: Any balance of unobligated funds advanced or paid, or funds
that were not expended in accordance with the Attachment A must be refunded
Page 3 of 7
C2456
DocuSign Envelope ID:78A9A504-EE1D-42DD-97B2-AFBB6CAA747F
39 PIA
SAC
C2456
St. Lucie County Board of County Commissioners
to the Department within three months of the grant end date.
3) Monitoring: The Grantee must permit persons duly authorized by the
Department to inspect any records, papers, documents, facilities, or goods and
services of the Grantee that are relevant to this grant, and interview any clients,
sub-contractors, and employees of the Grantee to assure the Department of
satisfactory performance of the Terms and Conditions of this grant. Monitoring
may take place at any time during the grant period or records retention period,
with reasonable advance notice, during normal business hours. Following such
evaluation, the Department may deliver to Grantee a written report of its findings
and may include written recommendations with regard to Grantee's performance
of the Terms and Conditions of this grant. Grantee will correct all noted
deficiencies identified by the Department within the specified period of time set
forth in the recommendations. Grantee's failure to correct noted deficiencies
may, at the sole and exclusive discretion of the Department, result in any one or
a combination of the following: 1) Grantee being deemed in breach or default of
this Agreement; 2) the termination of this grant.
4) Duties of Designated Grant Manager: The Grant Manager designated by the
Department shall reconcile and verify all funds received against all funds
expended during the term of this Agreement period and produce a final
reconciliation report. The final report for this project must identify any funds paid
in excess of the expenditures incurred by the Grantee or Sub-recipient.
5) Sovereign Immunity: Pursuant to section 768.28, Florida Statutes, the
Department is immune from civil or criminal liability resulting from acts or
omissions of the Grantee and the Grantee's agents, employees, or assigns.
6) Governing Law and Venue: This Agreement is executed and entered into in the
State of Florida and will be construed and performed under the laws, rules, and
regulations of the State of Florida. Venue must be in Leon County, Florida, to the
exclusion of all other jurisdictions.
7) Indemnification: Grantee will be liable for, and indemnify, defend, and hold the
Department harmless from and against all claims, demands, suits,judgments, or
damages, including, but not limited to, court costs and attorneys' fees and
damages resulting from personal injury, including death or damage to property,
arising out of the negligence, intentional or unintentional acts or omissions of the
Grantee, and the Grantee's agents, assignees, sub-contractors, and employees,
that may arise during the course of the operation of this Agreement, or that arise
out of or relating to the subject property, the Project, or the use of grant money.
8) Modification: This Agreement may only be amended in writing and upon mutual
agreement by the Parties.
9) Termination:
Page 4 of 7
C2456
DocuSign Envelope ID:78A9A504-EE1D-42DD-97B2-AFBB6CAA747F
C2456
St. Lucie County Board of County Commissioners
a) Termination Because of Lack of Funds: It is agreed that in the event
funds to finance this Agreement, or part of this Agreement, become
unavailable, the obligations of each Party, hereunder may be terminated
upon no less than 24 hours' notice in writing to the other Party. Said
notice will be delivered by certified mail, return receipt requested, or in
person with proof of delivery. The Department will be the final authority as
to the availability of state funds, and how any remaining funds will be
allocated among Grantees.
b) Termination for Breach: Unless the Grantee's breach is excused by the
Department, the Department may provide written notice to the Grantee
specifically setting forth the breach and allow a 30-calendar day period
whereby the Grantee may cure any such breach. The Department may
terminate any part or the whole of this Agreement in any of the following
circumstances:
If Grantee fails to provide services called for by this Agreement
within the time specified herein or any extension thereof.
ii. If Grantee fails to perform any of the other provisions of this
Agreement.
iii. Except as set forth above, termination will be upon no less than 24
hours' notice in writing delivered by certified mail, return receipt
requested, or in person with proof of delivery.
c) All provisions of this Agreement that were not terminated, amended, or
modified will remain in full effect and Grantee will continue performance
under any remaining provisions.
d) After receipt of a notice of termination, and except as otherwise directed
in writing, the Grantee will:
i. Stop work under this Agreement on the date and to the extent
specified in the notice of termination and take any other actions as
directed in writing from the Department.
ii. Place no further orders or contracts for materials, services, or
facilities except as may be necessary for completion of such
portion of work under the Agreement as is not terminated.
iii. Terminate all outstanding orders and contracts to the extent that
they relate to the performance of work under this Agreement.
iv. Prepare all necessary reports and documents required under the
terms of this Agreement. Documents must be prepared up to the
date of termination and include the final report due upon
completion of this Agreement. The Department will provide no
Page 5of7
C2456
DocuSign Envelope ID:78A9A504-EE1 D-42DD-97B2-AFBB6CAA747F
C2456
St. Lucie County Board of County Commissioners
additional funds for administrative fees or for the completion of final
reports after the date of termination.
v. Notwithstanding anything to the contrary set forth herein, upon
termination of this Agreement, the Grantee may continue work on
the Project that is the subject of this MOA so long as such work is
funded by sources other than the Department.
10) Notice: Any notices given by either party to the other party under this Agreement
will be in writing and sent either: via email to the designated email address, by
overnight courier, with a verified receipt; or by registered or certified United
States Mail, postage prepaid. Either party's specified point of contacts may be
changed by notifying the other party a minimum of one week prior to such
change. Notice will be deemed sufficiently given upon receipt at the following
addresses:
Department: Doug Woodlief
Director, Division of Emergency Preparedness and Community
Support
4052 Bald Cypress Way, Bin A-26
Tallahassee, FL, 32399
Doug.Woodlief@flhealth.gov
Grantee: Cathy Townsend, Chair
St. Lucie County Board of County Commissioners
2300 Virginia Ave
Fort Pierce, FL 34982
TownsendC@stlucieco.org
11) Cooperation with Inspectors General: To the extent applicable, the Parties will
cooperate with the inspector general in any investigation, audit, inspection,
review, or hearing pursuant to section 20.055(5), Florida Statutes.
12) Public Records: The Grantee must keep and maintain public records, as defined
in Chapter 119, Florida Statutes that are required by the Department to perform
the services required by the grant. Questions regarding the application of
Chapter 119, Florida Statutes, and its duty to provide public records relating to
this Agreement, contact the custodian of public records at (850) 245-4005,
PublicRecordsRequest@flhealth.gov or 4052 Bald Cypress Way, Bin A02,
Tallahassee, FL 32399.
Page 6 of 7
C2456
DocuSign Envelope ID: 78A9A504-EE1D-42DD-97B2-AFk3B6CAA747F
scum.
C2456
St. Lucie County Board of County Commissioners
SECTION V: AUTHORIZATION
IN WITNESS THEREOF, the Parties hereto have caused this 7-page Agreement to be executed
by their undersigned, duly authorized, officials:
Grantee: St. Lucie County Board of County Commissioners
,—DocuSigned by:
Date:
6/28/2024
Name: Cathy Townsen' "rA"°t'"
Title: Chair
Florida Department of Health
E—DocuSigned by:
064 wbekt,r Date: 6/28/2024
7AC9057A144 D.
Name: Doug Woodlief
Title: Director, Division of Emergency Preparedness and Community Support
Page 7 of 7
C2456