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Home My WebLink AboutBUDGET DISCUSSION 1 12 16 INFORMAL2/4/2016 BUDGET DISCUSSION JAN UARY 12, 2016 INFORMAL BOARD MEETING • Purpose • FY 2015 Actual -Unaudited Analysis • General Fund/Fine & Forfeiture • Balance Forward • FY 2016 Budget • Use of Balance Forward • Deficit Spending • Reserves • Commitments - Budgeted • Commitments - Unbudgeted COUNTY � 2/4/2016 • Future Growth • Population • Housing • Deferred Needs • Operating • Capital • Next Steps • Questions & Answers To inform the Board of the FY 2015 year-end financial position in the General Fund/Fine and Forfeiture Fund and to Communicate the financial outlook for FY 2016. We will highlight these areas: • Present the financial position of the County's General Fund/Fine Forfeiture Fund as of September 30, 2015 and highlights • Inform the Board of the current commitments against the County's General Fund/Fine as a part of the FY 2016 Budget • Inform the Board of the County's Forecast of Future Growth • Communicate to the Board the County's Deferred Operational and Capital Needs COUNTY n f L 0 R D 4 2 2/4/2016 General Fund/Fine &Forfeiture Description Amended Budget Actuals Difference Operating Revenue $136,395,591 $134,992,285 $1,403,306 Operating Expenses 150,238,808 140,472,630 9,811,178 Deficit Spending ($13,888,217) ($5,480,345) ($8,407,872) Variance Analysis. Revenue: Ad Valorem taxes were collected at 97% of the budget which is consistent with historical trends Expenses: Salaries and Benefits were under budget by $1.3 million or approximately 5% less than budget. The variance is the result of vacancies throughout FY 2015. Almost half of the variance was attributed to compensation and the balance was related to group insurance. Operating Expenses were under budget by $6.3 million or approximately 21% less than budget. Factors which contributed to the variance include Inmate Medical ($2.6 million), Professional Services ($996K), and Fuel ($342K) and Maintenance Improvement Projects ($825K) and Utilities ($321K) Capital Expenses were under budget by $700,000 or approximately 38% less than budget. Much of this funding is r projects which are not complete and will be rolled over to the FY 2016 Budget Aid to Agencies and Organizations was under budget by $839,000 or 12% less than budget. • s AL - U NA Balance Forward Beginning Fund Balance @ $69,460,299.00 10/01/2014 Plus FY 2014-2015 Operating $134,992,284.84 Revenues Less FY 2014 Operating Expenses $140,472,629.72 Ending Fund Balance 09/10/2015 $63,979,954.12 Fund Balance in the 2016 $59,719,314.00 Budget Difference +/(-) $4,260,640.12 Analysis: Ending fund balance was $4.26 million greater than the budget due to the lower expenses than anticipated: • Inmate Medical, $2.6 million of claims not yet processed, will be paid in 2016 • Attorney Fees for All Aboard Florida defense has a $250,000 balance that will be utilized in 2016 • Juvenile Detention, a $250,000 bill that will be paid in 2016 3 2/4/2016 FUND/FINE & FORFEITURE FY 2010 TO FY 2016 IN MILLIONS ■ Gen. Fund ❑ Fine & Forfeit ® Combined 7 Use of Balance Forward - Reserves & Deficit Spending Description Amount 2015 Fund Balance $63.98 Million Less: Prior Period Expenses $3.10 Million Less: Reserves $36.50 Million Available Balance $24.38 Million Less: 2016 Deficit Spending $7.25 Million Available Balance $17.13 Million M 2/4/2016 Commitments - Budaeted Committed Funding $13.27M 1. Sheriff's Office Increases $ 5.30M 2. Deficit Reduction $ 2.00M 3. Constitutional Offices $ 0.70M 4. Board Employee Health Ins. $ 0.95M 5. Medicaid $ 0.28M 6. Board Dept. Increases $ 3.10M Board Dept.: 7. Increased Library Hours $ 0.36M 8. Economic Dev. Airport - Debt Service $ 0.30M $5.2 7 Million 9. Transit -Evening Weekday Hours and Saturday Hours $ 0.28M Sub -Total $13.27M Net Balance $ 0.00 9 FY Commitments -Budaeted Board Departments ($5.27 Million Board Employee Health Ins. (0.95M) Increase in funding provides: • Allocation of $950,000 is an investment in making the Health Insurance fund self sustainable in the next two fiscal years. • This increase impacts the budgets of the Board departments funded by the General Fund/Fine & Forfeiture Fund, Clerk of Court, Supervisor of Elections, Property Appraiser and Tax Collector. Medicaid (.28M) Increase in funding provides: • The County's contribution increased in FY 2016 by $280,000. The allocation provides funding to reimburse the State of Florida for a portion of Medicaid expenses. 10 5 2/4/2016 FY Commitments - Budgeted Board Departments ($5,27 Million-) Board Dept. Increase (3.10M) Increase in funding provides: • Investment of $3.10 million to various Board department enhancements: • Opening Rosser Road Library earlier than planned on Oct. 1, 2016 ($830,000). It is anticipated that this is the earliest possible opening date • Annual debt service for the Jail Security System ($600,000) • Increase the allocation for Inmate Medical Expense based on experience ($588,000) • Create a challenge grant for the Economic Development Council based on performance (($50,000) • Create 2 new positions: • Community Services: A Veteran's Service Officer position ($50,000) • Public Works: A Port Engineer position, cost will be shared with the City of Fort Pierce ($40,000) • Allocation provides $950,000 for a 3% salary increase to employees funded by the General Fund/Fine & Forfeiture Fund. This allocation will also impact the budgets of the Clerk of Court, Supervisor of Elections, Property Appraiser, and the Tax Collector Increased Library Hours $ 0.36M ' • s ~ Restore library hours to 5 days a week at the PSL and Hurston branches Commitments - Unbudgeted 1. Debt Service - 800Mhz Radio System 2. Jail Facility Improvements 3. Indian River Drive Repairs Sub -Total $729,000 $800,000 $100,000 $1,629,000 11 12 Co 2/4/2016 Population St. Lucie County Population 400,000 364,702 • 350,000 330,504 I • I 300,000 276,,585 277,E 783,990 291,028 I 259,315 • 250,000 226,216 280 379 286,832 293,800 192,695 203,360 240,039 200,000 211,898 198,253 150,000 100,000 50,000 0 i I I I I I I I I I I 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015* 2020* 2025-------------------------------------------------------------------------------------------------------------------------------- 13 RJTURE GROWTH Home Values Average St. Lucie County Home Values $300,000 $246,000 $250,000 225,000 $200,000 $175,000 $150,000 $121,000 $102,000 $100,000 $101,000 $97,700 $94,900 $50,000 $150,000 $137,000 • Jan-06 Jan-07 Jan-08 Jan-09 Jan-10 Jan-11 Jan-12 Jan-13 Jan-14 Jan-15 Jan-16 * 14 7 2/4/2016 IALDEFERRED- PROJ TAL $460,904,956 $450,000,000.00 $422,275,357 $400,000,000.00 $350,000,000.00 $300,000,000.00 $250,000,000.00 $200,000,000.00 $150,000,000.00 $100,000,000.00 $50,000,000.00 $23,221,719 $8,863,000 ® $3,630,000 $2,580,000 m m $307,000 E27,880 $0.00 ® Public Works Information Technology Parks, Recreation,& Mosquito Contra) Utilities Haman Resources Community Services Facilities HI�-�1ORPYDEFERRED EXPENSE TOTAL $90,592,055 $70,000,000.00 S66,2710,000 $60.000,000.00 $50,000,000.00 $40,000,000.00 $30,000,000.00 $20,000,000.00 $10,000,000.00 $9,254,175 $8,863,000 $3,360,000 $2,580,000 ® ® $257,000 $27,880 $0.00 �VI — PublicWorks Parks, Recreation, and Information Mosquito Control Utilities Homan Resources Community Services Facilities Technology v 2/4/2016 iority Deferred Expense rode u is Works $66,250,000 • West Midway Road: From Glades Cut-off Road to Selvitz Road • Total Cost: $45,500,000 • Kings Highway: Intersection of Indrio Road • Total Cost: $17,500,000 • Road Resurfacing: Road Resurfacing 25 miles per year • Total Cost: $3,250,000 Hi h rre ecreation, & Facilities $9,254,175 • Total replacement of plumbing facilities at SLC Jail - systems at end of useful life • Total Cost: $5,000,000 • Lakewood Park Regional Park SLUA Water Line Installation and Connection • Total Cost: $550,000 • Delta Back Up Generator • Total Cost: $370,000 • Various Projects • Total Cost: $3,334,175 7 2/4/2016 Hi i y eferred Expense rmation Technology $8,863,000 • Enterprise Resource Planning Financial Management System Replacement • Total Cost: $2,300,000-year 1 $7,400,000-10 year cumulative • PC Replacement • Total Cost: $1,263,000 • Network Core Switch Replacement • Total Cost: $200,000 3/360/000 • Fort Pierce Inlet Management Plan (10-year plan) • Total Cost: $1,575,000 • Fort Pierce Beach Nourishment (10-year plan) • Total Cost: $1,335,000 • South County Beach Restoration • Total Cost: $450,000 ontrol COUNTY n f L 0 R D 10 2/4/2016 21580,000 • NHI Water Distribution System Replacement Project • Total Cost: $2,580,000 High Pri cts for H sources 257,000 • Training & Employee Relations Manager • Total Cost: $110,000 • Increase Training • Total Cost: $75,000 • Increase Recruitment/Advertisement • Total Cost: $37,000 • Computer System Upgrade • Total Cost: $35,000 11 2/4/2016 High P ' ity Services $27,880 • Request General Fund Allocation to Support the Housing Project Coordinator Position • Total Cost: $27,880 TEPS Future Discussions with the Board of County Commissioners to: • Develop Guidelines for a Sustainable Budget • Develop Strategies that Improve the County's Approach to Capital Planning • Identify Funding Strategies for Deferred Needs COUNTY n i L 0 R D 24 12 2/4/2016 NS & ANSW 25 BUDGET DISCUSSION JAN UARY 12, 2016 INFORMAL BOARD MEETING COC3NTY i L�OfR-I�G 13