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Minutes 11.04.2025
�Q LUC E -f 0 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Regular Meeting November 4, 2025 Convened: 6:00 PM Adjourned: 7:23 PM 1. CALL TO ORDER The meeting was called to order at 6:00 PM by Chair Jamie Fowler, District No. 4. jPresent I Commissioner Jamie Fowler, District 4; Commissioner Larry Leet, District 2; Commissioner James Clasby, District 1; Commissioner Erin Lowry, District 3; Commissioner Cathy Townsend, District 5 Also Present George Landry, County Administrator Mayte Santamaria, Deputy County Administrator Katherine Barbieri, Interim County Attorney Erick Gill, Communications Director Irene Szedlmayer, Planning & Development Services Senior Planner Kori Benton, Planning & Development Services Planning Manager JoAnn Riley, Property Acquisition Director Jose Capellan, Veterans Service Manager Desiree Cimino, Purchasing Manager Sydney Halleran, Agenda Coordinator Angela Riggins, Interim Deputy Clerk Recording Secretary 2. INVOCATION The County Administrator led the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECESS FOR SPECIAL DISTRICT MEETINGS Erosion District Meeting Mosquito Control District Meeting Environmental Control District Meeting Sustainability District Meeting 5. APPROVAL OF AGENDA - ADDITIONS, DELETIONS, REVISIONS A motion was made to approve all additions, deletions, and revisions to the agenda, and it passed unanimously. BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 1 James Clasby AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None 6. PRESENTATIONS There were no items scheduled. 7. PUBLIC COMMENT (excluding Public Hearing Items) Chair Fowler opened the meeting for public comment at this time. The following people addressed the Board: • Rick Reed addressed the Board regarding emails about Commissioner Clasby's conduct and issues from his previous workplaces. He requested an investigation and provided copies of the received information. - ATTACHMENT • Dow Knight, Senior Vice President of AshBrit Inc., addressed the Board regarding Consent Agenda item 10. H.2. Request for Proposal (RFP) No. 25-036 - Emergency Debris Removal. He explained that AshBrit Inc. has provided such services for over 30 years and has been a debris removal contractor for St. Lucie County since the early 2000s. Mr. Knight commended the evaluation staff and procurement team for their work and ranking of the proposals. He recommended, if approved, that the Board consider codifying the order of activation for the three shortlisted contractors. This would ensure the first -ranked team is prepared to respond immediately. With no one else wishing to address the Board, Chair Fowler closed public comment. 8. PROCLAMATIONS APPROVAL A. Resolution No. 25-211 - Proclaiming the month of November 2025 as "Diabetes Awareness Month" in St. Lucie County, Florida The deputy clerk read the proclamation into the record. A motion was made to adopt the resolution, and it passed unanimously. Chair Fowler presented the proclamation to the Health Educator Consultant at FDOH, St. Lucie, Stacy Pierre, MPH, who thanked the Board and accepted LIM P 1 ULI d I I Id LIUI I. RESULT: APPROVE MOVER: Commissioner District 1 James Clasby SECONDER: Commissioner District 3 Erin Lowry AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None 1EXCUSED: None Pa BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM B. Resolution No. 25-214 - Honoring the Contributions of Current and Former Members of the United States Armed Services by Recognizing November 11, 2025, as "Veterans Day" In St. Lucie County, Florida The deputy clerk read the proclamation into the record. A motion was made to adopt the resolution, and it passed unanimously. Chair Fowler presented the proclamation to the Veterans Service Manager Jose Capellan, Mr. Mike Kiper, and Wayne Teegardin from the Vietnam Veterans of America Chapter #566 of St. Lucie County, who thanked the Board and accepted the P1UUCIIIIdlIU11. RESULT: APPROVE MOVER: Commissioner District 1 James Clasby SECONDER: Commissioner District 2 Larry Leet AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None 9. APPROVAL OF MINUTES There were no items scheduled. 10. CONSENT AGENDA A motion was made to adopt the consent agenda, with the inclusion of adding stronger language into the contract upon negotiation for item 10. H.2. Request for Proposal (RFP) No. 25-036 - Emergency Debris Removal, and pull item 10. E.7. Disposition of County -Deeded Property Located at 1511 Emerald Terrace, Fort Pierce (Parcel ID 2409-820-0009-000-2) (Habitat for Humanity Request) to the December 2, 2025, BOCC Regular meeting at 6:00 pm, and it passed unanimously. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 1 James Clasby AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None Commissioner Clasby commented regarding a discussion with the administrator prior to the meeting regarding a decision to pull or continue any of the FPRA items on the consent agenda. In response, Mayte Santamaria, Deputy County Administrator, advised that there was no need to pull the items as the issues have been resolved with FPRA with the lease agreement and the interlocal agreement, and are on the agenda for the Board's review and consideration. A. WARRANTS 1. Old Year 55 New Year 3 Adopted by Consent Vote 3 1 P a g e BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM B.ADMINISTRATION 1. Termination of Contract for Consulting/Professional Services with Roger J. Nicosia C25-04-447 Staff recommended that the Board ratify the notice of termination to the consultant and authorize the Chair to sign documents as prepared and approved by the County Attorney. Adopted by Consent Vote 2. Second Amendment to Contract for Professional Services with Midway Specialty Care Center C24-07-665 Staff recommended that the Board approve the second amendment to the contract with Midway Specialty Care Center and authorize the Chair to sign documents as drafted and approved by the County Attorney. Adopted by Consent Vote 3. First Amendment to Health Services Agreement with NaphCare, Inc. C24-05-645 - ITEM PULLED PRIOR TO MEETING C. AIRPORT 1. C & S contract C25-05-572 Work Authorization #03 Airport Passenger Facility Charge (PFC) Application Assistance - $68,512.72 Staff recommended Board acceptance of C & S contract C25-05-572 Work Authorization#03 Airport Passenger Facility Charge (PFC) Application Assistance $68,512.72 and authorization for the Chair to sign documents as approved by the County Attorney. This initiative is in accordance with Strategic Plan Policy AO 2.4.3. Adopted by Consent Vote 2. AECOM contract C25-05-608 Work Authorization #02 Design Taxiway Echo Rehab - $124,990.36. Staff recommended Board acceptance of AECOM contract C25-05-608 Work Authorization#02 Design Taxiway Echo Rehab $124,990.36 and authorization for the Chair to sign documents as approved by the County Attorney. This initiative is in accordance with Strategic Plan Policy AO 2.4.3. Adopted by Consent Vote 3. Request to Piggyback GSA Contract # GS-35F-011BA with KOVA, Corp. for the Airport New Emergency Crash Phone System - $138,701.32 Staff recommended Board approval to piggyback the GSA Contract GS-35F-011BA to purchase the new Emergency Alert Notification System with KOVA, Corp. (including the 3-year extended 4 1 P a g e BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM warranty), in the amount of $138,701.32 and authorization for the Chair to sign documents as approved by the County Attorney. This initiative is in accordance with Strategic Plan Policy AO 2.4.3. Adopted by Consent Vote 4. First Amendment to the 2008 Second Amended and Restated Lease Agreement between St. Lucie County and Fort Pierce FBO, d/b/a APP Jet Center for property located at the Treasure Coast International Airport Staff recommended that the Board approve the proposed Amendment to the Second Amended and Restated Lease Agreement and authorize the Chair to sign documents as approved by the County Attorney's Office. Adopted by Consent Vote 5. Avcon Contract C20-03-332 Work Authorization 5 - 3rd Amendment Main Terminal Canopy Bid Documents, Bid Services, and Construction Administration Services - $44,630.25 Staff recommended Board acceptance of Avcon C20-03-332 WA#5 - 3rd Amendment Main Terminal Canopy Bid Documents, Bid Services, and Construction Administration Services for $44,630.25 and authorization for the Chair to sign documents as approved by the County Attorney. This initiative is in accordance with Strategic Plan Policy AO 2.4.3. Adopted by Consent Vote D. COUNTY ATTORNEY 1.Jail Diversion Contract with New Horizons of the Treasure Coast for FY25-26 - ITEM PULLED PRIOR TO MEETING 2. Mental Health Court Manager Contract with New Horizons of the Treasure Coast for Mental Health Court FY25-26 - ITEM PULLED PRIOR TO MEETING 3. First Amendment to the April 8, 2008, Interlocal Agreement Between the Nineteenth Judicial Circuit and St. Lucie County for County -Funded Employees Staff recommended the Board approve the First Amendment to the April 8, 2008, Interlocal Agreement and authorize the Chair to sign the amendment as approved by the Interim County Attorney. Adopted by Consent Vote 4. Permission to Advertise - Ordinance - Bedner Farms Community Development District Name Change Request Staff recommended the Board grant permission to advertise. BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM Adopted by Consent Vote E. COMMUNITY SERVICES 1. Fiscal Year 2026 Funding Agreement Between the Treasure Coast Homeless Services Council and St. Lucie County for the Homeless Resource Center, AKA the "Housing Hub" Staff recommended Board approval of the FY 2026 agreement between St. Lucie County and the Treasure Coast Homeless Services Council, Inc., in the amount of $600,000.00 for the Housing Hub, and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 2. Third Amendment to the Professional Services Agreement (C22-07-513) with The Counseling Center, Inc. d/b/a Integrated Healthcare Systems for Veterans Mental Health Services Staff recommended Board approval of the Third Amendment to the Professional Services Agreement (C22-07-513) with The Counseling Center, Inc. d/b/a Integrated Healthcare Systems to revise the total program budget to $218,633.00 and authorize the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 3.2025 Affordable Housing Advisory Committee (AHAC) Recommendation Report Staff recommended Board approval of the resolution accepting the St. Lucie County AHAC 2025 Recommendation Report, and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 4. Amended and Restated Community Services Block Grant (CSBG) Subrecipient Agreement with Martin County Staff recommended Board approval of the Amended and Restated Subrecipient Agreement between St. Lucie County and Martin County for the administration of the Community Services Block Grant (CSBG) Program, and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 5. Amended and Restated Community Services Block Grant (CSBG) Subrecipient Agreement with Okeechobee County Staff recommended Board approval of the Amended and Restated Subrecipient Agreement between St. Lucie County and Okeechobee County for the administration of the Community Services Block Grant (CSBG) Program, and authorization for the Chair to sign documents as 6 1 P a g e BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM approved by the County Attorney. Adopted by Consent Vote 6. Award of Invitation to Bid (ITB) No. 2026-1 and 2026-2 for the St. Lucie County Housing Rehabilitation Program Staff recommended Board approval to award ITB 2026-1 in the amount of $286,000.00 and ITB 2026-2 in the amount of $122,875.00 to KIB Construction Corp., and authorization by the Chair to sign all necessary documents as approved by the County Attorney. Adopted by Consent Vote 7. Disposition of County -Deeded Property Located at 1511 Emerald Terrace, Fort Pierce (Parcel ID 2409-820-0009-000-2) (Habitat for Humanity Request) —THE ITEM WAS REMOVED FROM THE CONSENT AGENDA AND RESCHEDULED FOR THE BOCC REGULAR MEETING ON DECEMBER 2, 2025, AT 6:00 PM. 8. Approval of Ground Lease Between St. Lucie County, the Fort Pierce Redevelopment Agency, and Pinnacle at Moores Creek, LLC., for Development of the Avenue D Model Block Project - ADD ON Staff recommended Board approval of the Ground Lease between St. Lucie County, the Fort Pierce Redevelopment Agency (FPRA), and Pinnacle at Moore's Creek, LLC (or its assigns) for the development of the Avenue D Model Block Project, and authorization for the Chair to sign all necessary documents as approved by the County Attorney. Adopted by Consent Vote 9. Amendment No. 1 to the Interlocal Agreement for the Avenue D Model Block Project - ADD ON Staff recommended Board approval of the First Amendment to the Interlocal Agreement between St. Lucie County, the City of Fort Pierce, and the Fort Pierce Redevelopment Agency (FPRA) for the continued coordination and development of the Avenue D Model Block Project, and authorization for the Chair to sign all documents as approved by the County Attorney. Adopted by Consent Vote F. FACILITIES 1.Award of BID No. 25-073 - Hurricane House Repairs - $322,568.33 Staff recommended Board approval to award BID No. 25-073 to Treasure Coast General Contractors, in the amount of $322,568.33, and authorize the Chair to sign the contract as approved by the County Attorney, per County Strategic Objective 3.1. Adopted by Consent Vote 2. Amendment to C24-04-412 - with Clean Space - Adding Locations to the Contract for Janitorial Services for Various St Lucie County Buildings N BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM Staff recommended Board approval to amend contract C24-04-412 with Clean Space, Inc. for the amount of $47,251.44 annually and authorize the Chair to sign the contract as approved by the County Attorney, per Strategic Vision Objective 3.1. Adopted by Consent Vote Change Order to C25-03-360, A. Thomas Const. Inc., Clover Park Structural Maintenance Repairs - Additional work required - $97,700.00 Staff recommended Board approval of Change Order No.01 to Contract C25-03-360 in the amount of $97,700.00 for additional work required for the Clover Park Structural Maintenance Repairs and authorize the Chair to sign the documents as prepared and approved by the County Attorney, per County Strategic Objective 3.1. Adopted by Consent Vote G. LIBRARY SERVICES 1. State Aid to Libraries - Fiscal Year 2026 Staff recommended Board approval to officially submit the annual State Aid to Libraries Grant, approval of year 2 (Year 2026) of the Library's required Long -Range Plan 2025 - 2030, and authorization for the Chair to sign the State Aid to Libraries Grant Agreement Between the State of Florida, Department of State and St. Lucie County, along with any required documents as approved by the County Attorney. Adopted by Consent Vote H. OFFICE OF MANAGEMENT & BUDGET 1. Request for Qualifications (RFQ) No. 25-064 - Community Land Trust Partner Staff recommended Board approval of the short-listed firms for RFQ No. 25-064 and permission to: • Conduct contract negotiations with the highest -ranked short-listed firm, Community Land Trust of Palm Beach County, and the Treasure Coast. • If negotiations are successful, award the contract to the successful short-listed firm and authorization for the Chair to sign the documents as prepared by the County Attorney in accordance with Strategic Plan Policy TC3.4.1. Adopted by Consent 2. Request for Proposal (RFP) No. 25-036 - Emergency Debris Removal Staff recommended Board approval of the short-listed companies for RFP No. 25-036 and permission to: • Conduct contract negotiations with short-listed companies, AshBritt, Inc., CrowderGulf F•3 BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM Joint Ventures, Inc., & Ceres Environmental, Inc. If negotiations are successful, award contracts to the successful short-listed companies and authorization for the Chair to sign the documents as prepared by the County Attorney, in accordance with Strategic Plan Policy HS 4.4.1. If staff is unable to negotiate a satisfactory contract with one or more of the highest - ranked firms, negotiations with that firm(s) shall be terminated and staff shall attempt to negotiate a contract with the next highest -ranked firm(s). Adopted by Consent Vote with added language Commissioner Townsend provided remarks on the item following the public comment. She advised that stronger language needs to be added due to the increasing frequency of disasters. Commissioner Townsend suggested that when the contracts are negotiated, the request for stronger language be added, as referenced in public comment by Dow Knight, Senior Vice President of AshBrit Inc., to codify the order of activation for the three shortlisted contractors. She expressed the importance of having the first on -call status in writing. Commissioner Clasby commented on this item regarding an email received from AshBrit, Inc. expressing the intent to be the first on -call based on qualifications. Desiree Cimino, Purchasing Manager, addressed the Board and advised that she was in contact with Ryan from AshBrit Inc., and advised that the RFP was not worded as primary and secondary, but language would be added to the contract that states that staff would start with the highest -ranked firm and activate from there. If they are not available, then staff would move to the second -ranked and then the third -ranked. Ms. Cimino confirmed that the language will be included in the contract to ensure clarity. (approval included in the Consent agenda motion) 3. Request for Proposal (RFP) No. 25-069 - Temporary Personnel Services — Non -Clerical Staff recommended Board approval of the Committee's recommendation and permission to: • Conduct contract negotiations with Manpower/Famoso; • If negotiations are successful, award the contract to the successful firm and authorize the Chair to sign the documents as prepared by the County Attorney; • If staff is unable to negotiate a satisfactory contract with the highest -ranked proposer, negotiations with that firm shall be terminated, and staff shall attempt to negotiate a contract with the next highest -ranked firm. Adopted by Consent Vote 4. Request for Proposal (RFP) No. 25-070 - Temporary Personnel Services — Clerical Staff recommended Board approval of the Committee's recommendation and permission to: • Conduct contract negotiations with Manpower/Famoso; 01 BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM • If negotiations are successful, award the contract to the successful firm and authorize the Chair to sign the documents as prepared by the County Attorney; • If staff is unable to negotiate a satisfactory contract with the highest -ranked proposer, negotiations with that firm shall be terminated, and staff shall attempt to negotiate a contract with the next highest -ranked firm. Adopted by Consent Vote 5. Fiscal Year 25 Budget Resolution Recognizing Unanticipated Revenue Staff recommended Board approval of this agenda item to recognize the funds to amend the budget by $3,923.00. Adopted by Consent Vote I. PARKS & RECREATION 1. White City Park Boat Ramp and Kayak Launch Project Phase I, FIND Grant Acceptance - $92,500.00 Staff recommended Board acceptance of the attached Florida Inland Navigation District WAP Resolution for Assistance grant and approval of the grant contract for the White City Park boat ramp and kayak/launch improvement project phase I, and authorize the Chair to sign documents as prepared and approved by the County Attorney. Adopted by Consent Vote 2. River Park Marina Park Boat Ramp and Kayak Launch Project Phase I, FIND Grant Acceptance - $82,500.00 Staff recommended Board acceptance of the attached Florida Inland Navigation District WAP Resolution for Assistance grant and approval of the grant contract for the River Park Marina Park boat ramp and kayak/launch improvement project, and authorize the Chair to sign documents as prepared and approved by the County Attorney. Adopted by Consent Vote 3. Waiver for the World AIDS Awareness Day Community Health Fair - Request to Waive Facility Use Fees in the Amount of $455.00 Staff recommended Board approval to waive the Facility Rental Fee of $455.00 as outlined in this agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney in accordance with Strategic Plan Policy TC3.1. Adopted by Consent Vote J. PROPERTY ACQUISITIONS 101Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM 1. Permission to Advertise a Public Hearing - Abandonment of a 12' Drainage Easement shown on the Plat of Jay Gardens - Ft. Pierce Staff recommended the Board authorize staff to advertise a notice of public hearing to be held on December 2, 2025, at 6:00 p.m. or as soon thereafter as the item may be heard. Adopted by Consent Vote Permission to Advertise a Public Hearing - Abandonment of Unopened County Rights -of -Way as shown on the Plat of St. James Park Staff recommended that the Board authorize staff to advertise a notice of public hearing. Adopted by Consent Vote 3. Road Impact Fee Credit Agreement - Bhasin Properties LLC - Parcel ID 1336-212-0000-000-6 Staff recommended the Board approve the Road Impact Fee Credit Agreement with Bhasin Properties LLC, authorize the Chair to sign the agreement, and record the agreement in the public records of St. Lucie County, Florida. Adopted by Consent Vote 4. Contract for Sale and Purchase - La Sonna D. Hayes - Turnpike Feeder Road - Parcel IDs 1406-311- 0013-000-8, 1406-311-0014-000-5, and 1406-314-0001-000-0 Staff recommended the Board approve the contract for sale and purchase from La Sonna D Hayes, authorize the Chair to sign the contract, direct staff to proceed with the closing, and record the warranty deed in the public records of St. Lucie County, Florida. Adopted by Consent Vote K. PUBLIC SAFETY 1. Request to Piggyback Sourcewell Contract 020923-PWT with Integrated Power Services for the Purchase of Two Atlas Copco 95KW Generators Staff recommended the Board approve the piggyback of the Sourcewell contract 020923-PWT with Integrated Power Services, and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 2. Emergency Management Performance Grant (EMPG) Acceptance Staff recommended Board acceptance of the Federal -Funded Grant Agreement, in the amount of $98,071.00, and authorization for the Chair to sign documents as approved by the County Attorney. 111 Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM Adopted by Consent Vote 3. Permission to Advertise - Ordinance - Certificate of Public Convenience and Necessity (COPCN) Staff recommended the Board grant permission to advertise an ordinance for a public hearing to be held on Tuesday, December 2, 2025, at 6:00 PM, or as soon as thereafter, as the item may be heard. Adopted by Consent Vote Commissioner Fowler commented on this item, noting minor changes to be made with the team so that things can move forward with the advertisement without changing anything. L. PUBLIC WORKS 1. Guettler Brothers Construction (TDC Holding) Fee -In -Lieu of Sidewalk Construction Staff recommended Board approval of the fee -in -lieu of construction agreement with Guettler Brothers Construction (TDC Holdings, LLC), to accept funds in the amount of $42,263.60, and authorization for the Chair to sign documents as approved by the County Attorney in accordance with Strategic Plan Policy RI 5.1.1. Adopted by Consent Vote 2. Request to Award Work Authorization for the Sunrise Boulevard Sidewalk (Bell Avenue to North Park Lane) Engineering Design with Johnson, Mirmiran & Thompson Inc. in the amount of $211,205.00 Staff recommended Board approval of the award to JMT for Design and Post Design services in the amount of $211,205.00 in accordance with Strategic Plan Policy RI 5.1.1. Adopted by Consent Vote 3. Award of Bid No. 25-088 - Indian River Estates Phase 3 Construction of Backflow Preventors Staff recommended Board approval of the Bid Award to Johnson -Davis, Inc. in the amount of $417,879.00 and authorize the Chair to sign documents as approved by the County Attorney in accordance with Strategic Policy Plan RI 5.1.1. Adopted by Consent Vote 4. Award of Bid No. 25-083 - Heavy Equipment & Heavy -Duty Truck Parts, and Repair Services - Supplemental Contracts Staff recommended Board approval of the award of Bid No. 25-083, Heavy Equipment & Heavy - Duty Truck Parts, and Repair Services - Supplemental Contracts to AVN Industries d/b/a Richmond Hydraulics, The Petestore South Florida, LLC, and Total Truck Parts, Inc., and 12 1 P a g BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM authorization for the Chair to sign the contracts as approved by the County Attorney in accordance with Strategic Plan Policy RI 5.1.1 and RI 5.1.4. Adopted by Consent Vote United Rentals Fee -In -Lieu of Sidewalk Construction along Commercial Circle in the Kings Highway Industrial Park Staff recommended Board approval of the fee -in -lieu of construction agreement with United Rentals (North America), Inc., to accept funds in the amount of $13,619.60, and authorization for the Chair to sign documents as approved by the County Attorney in accordance with Strategic Plan Policy RI 5.1.1. Adopted by Consent Vote 6. Ancient Oaks Preserve Wet Pond - Final Acceptance - THIS ITEM IS RELATED TO THE AMERICAN RESCUE PLAN Staff recommended the Board's final acceptance of the Ancient Oaks Preserve Wet Pond Project in accordance with Strategic Plan Policy RI 5.1.1. Adopted by Consent Vote 7.Tilton Road Watershed Drainage Improvements Phase 2 - Construction Engineering and Inspection Services (CEI) Award Staff recommended Board approval of the CEI proposal to CONSOR in the amount of $595,510.00 and authorize the Chair to sign documents as approved by the County Attorney in accordance with Strategic Plan Policy RI 5.1.1. Adopted by Consent Vote 8. Award Bid No. 25-089 — Signal Maintenance and Master Construction Contract to Econolite Systems Inc. Staff recommended Board approval for the award of Bid No. 25-089, Signal Maintenance and Master Construction Contract, to Econolite Systems, Inc., and authorization of the Chair to sign the contract as approved by the County Attorney in accordance with Strategic Plan Policy RI 5.1.1. Adopted by Consent Vote M.TOURISM & VENUES 1. St. Lucie County Farm Bureau - Fairgrounds Fee Waiver in the Amount of $802.50 Staff recommended Board approval to waive the facility use fees for St. Lucie County Farm Bureau's to use Adams Arena in the amount of $802.50, as outlined in this agenda memorandum 131Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM and authorization for the Chair to sign documents as approved by the County Attorney in accordance with Strategic Plan Policy TC 3.2.1. Adopted by Consent Vote 2. Florida Indian Heritage Association 2026 Pow -Wow - Fairgrounds Fee Waiver in the Amount of $5,250.00 Staff recommended Board authorization to waive $5,250.00 in Adams Arena rental fees for the 2026 Florida Indian Heritage Association Pow -Wow to be held at the St. Lucie County Fairgrounds, as outlined in the agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney in accordance with Strategic Plan Policy TC 3.2.1. Adopted by Consent Vote N. TRANSIT 1. Authorization Resolution — Federal Transit Administration (FTA) Section 5311 Program - Operating Assistance - Grant Acceptance & Authorization Resolution for Financial Project N u m be r 407185-5-84-01 Staff recommended Board acceptance of the FTA/FDOT Section 5311 operating assistance grant (Financial Project Number 407185-5-84-01) and authorizing resolution and permission for the Chair to sign all applicable documents as approved by the County Attorney. The FDOT award is $105,098, and the local match is $105,099. This project is in accordance with Strategic Plan Policy RI 5.2.3. Adopted by Consent Vote 11. PUBLIC HEARINGS A. COUNTY ATTORNEY First Reading - Ordinance Amending St. Lucie County Land Development Code Section 7.10.30 Reasonable Accommodation Procedures to Provide Procedures for Review and Approval of Certified Recovery Residences Katherine Barbieri, Interim County Attorney, presented this item to the Board. The proposed first reading of an ordinance amendment to the St. Lucie County Land Development Code (LDC) Section 7.10.30, reasonable accommodation procedures for certified recovery residents. The existing reasonable accommodation procedure was established on April 2, 2013, and is a statutorily established method by which an individual who is disabled and/or handicapped, or a provider of services to the disabled, qualifying for reasonable accommodations under the referred statutes, can request a modification or alteration in the code provision, rule, policy, or practice. The proposed accommodation sought by the disabled individual must be reasonable and necessary to afford such person an equal opportunity to use and enjoy housing. In the 2025 legislative session, the legislature passed an act relating to certified recovery residences. This new legislation requires, by January 1, 2026, that the governing body of each county or municipality 141Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM shall adopt an ordinance establishing procedures for the review and approval of certified recovery residences. The proposed ordinance would add certified recovery residents to the existing reasonable accommodation ordinance and establish new timelines as required by the state legislation. As required, the notice of this first public hearing was published in the St. Lucie News Tribune on October 24, 2025. Staff recommended that the Board approve the proposed draft ordinance for a second public hearing on December 2, 2025. This is the first of two public hearings before the Board. Chair Fowler opened the hearing for public comment at this time. With no one wishing to address the Board, Chair Fowler closed the public hearing. The Board did not have any questions or comments on this matter. A motion was made to approve the staff recommendations, and it passed unanimously. RESULT: APPROVE 1ST READING MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 1 James Clasby AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None 2. First Reading - Ordinance Amending the Text of the Land Development Code to Clarify a Vegetation Removal Permit, Clarify a Vegetation Removal Permit from a Vegetation Removal Exemption, to Provide for Mitigation Exemptions for the Construction of Certain Non -Site Related Roadways, an Exemption for Road Construction within Existing County Right -Of -Way, an Exemption for Water Control District System for Drainage Purposes, and an Exemption for Residential Properties that meet the provisions of Section 163.045, Florida Statutes, and to Update Obsolete Department Names and Titles. Katherine Barbieri, Interim County Attorney, presented this item to the Board. The proposed ordinance amending the County's Land Development Code (LDC) to clarify vegetation permits, exemptions, and mitigation for road construction within existing County rights -of -way. The drafted ordinance provides clarification on the removal of native vegetation for the construction of any non -site -related roadway extensions or expansions, identified in the County's Right -of -Way Protection Plan or the Jenkins Road Area Plan (special district) and prescribed by a site plan approval, site development permit, or roadway improvement agreement, provided the roadway will be dedicated to and is agreed to be accepted by St. Lucie County for perpetual ownership and maintenance; with the roadway accepted at such time the improvement serves as a thoroughfare for the County's overall roadway network. Additionally, the draft ordinance would provide clarification on the removal of native vegetation for road construction within an existing County right-of-way. The proposed changes allow the roadwork to be conducted and exempt it from mitigation. As required, notice of this first public hearing was published in the St. Lucie News 15 1 P a g BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM Tribune on October 24, 2025. Staff recommended that the Board approve the proposed draft ordinance for a second public hearing on December 2, 2025. This is the first of two public hearings before the Board. Chair Fowler opened the hearing for public comment at this time. With no one wishing to address the Board, Chair Fowler closed the public hearing. The Board did not have any questions or comments on this matter. A motion was made to approve the staff recommendations, and it passed unanimously. RESULT: APPROVE 1ST READING MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 1 James Clasby AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None B. PLANNING & DEVELOPMENT SERVICES 1. Triangle Farms Future Land Use Map Amendment - STAFF RECOMMENDS THE BOARD CONSIDER CONTINUING THIS PUBLIC HEARING TO THE DECEMBER 2, 2025, BOCC MEETING AFTER THE BOARD REVIEWS THE PROPOSAL AND CONSIDERS ANY APPROPRIATE REVISIONS OR CLARIFICATIONS FROM THE APPLICANT. Irene Szedlmayer, Senior Planner, and Kori Benton, Planning Manager of Planning & Development Services, presented the proposed future land use map amendment by Triangle Farms to the Board. The request is to change the future land use designation from Agricultural — 5 (AR-5) to Mixed Use Development (MXD) with specific use activity area policies. Following the requirements for public notice, a public hearing notice was published in the local newspaper, signs were displayed on the subject property, and notices were sent by mail to property owners within 500 feet, with only one response. The site is located at the convergence of Okeechobee Road, Midway Road, and Shinn Road, with the City of Port St. Lucie's jurisdiction to the southeast. The mixed -use designation is proposed due to the strategic location at the intersection of major roadways and the proximity to urban services. The property is across from the St. Lucie County fairgrounds. The property is within the Urban Services Boundary (USB), covering 88.7 acres, and is located at the edge of the USB. The surrounding area is predominantly agricultural and large lot rural residential, with recent developments like Oak Ridge Ranches and Wilder Mixed Use Development bringing thousands of new residents to the area and roadways. The general rule for future land use map amendments is to assume the worst -case scenario for trip generation, which would result in about 15,000 trips per day if fully built out. The city of Port St. Lucie's future land use designation is low - density residential with some commercial general use along Midway Road. An existing 12-inch water line along Midway Road can serve the property, with additional water and wastewater lines expected along Okeechobee Road and Midway Road. Previously, 58 of the 88 acres were the 16 1 BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM subject of a site plan and subdivision plat, creating nine lots with shared ingress and egress and cross access to Okeechobee Road and Midway Road for the parcels. The future land use designation aims to encourage innovative land use concepts where traditional classifications do not provide the desired flexibility. The proposed amendment includes policies for shared access to Okeechobee and Midway Roads, with an existing driveway apron constructed by FDOT. The MXD future land use intent is to identify areas where traditional land use classifications do not afford the necessary flexibility for community input and land use planning necessary to address local concerns and areas of special or unique environmental consideration. Staff and the applicants are jointly requesting that the Board hear/review the presentation, but postpone making any decisions. Staff requested the Board to continue the meeting until December 2, 2025, to consider the proposed specific use activity area policies: 1. All development to take place pursuant to PNRD Zoning processes and standards. 2. No rezoning to PNRD shall be approved unless and until development of equal or greater intensity exists within one -quarter mile, per Comp. Plan Policy 1.1.2.1. 3. Prohibited Uses. - Manufacturing, outdoor storage, parking, or sales of heavy vehicles such as trucks, campers, or automobiles. An exception to prohibition on manufacturing is small- scale processing of local farm products may be allowed, except growing, packaging, or sale of marijuana is not permitted. — (as presented to Planning & Zoning) 4. Residential development consistent with AG-5 Future Land Use & Zoning District is allowed on the 21 acres owned by Tropical Landscape Farms. No direct access to or from Okeechobee or Midway Roads permitted from single residential lots. The commercial & light industrial development pursuant to future PNRD Site Plans... shall provide ingress & egress & cross -access easements. -- (as presented to Planning & Zoning) 5. County retains the right to initiate FLUMA if County adopts the Outdoor Activity & Entertainment Overlay District & 30% of Triangle Farms has not yet been rezoned to PNRD. -- (as presented to Planning & Zoning) 6. Transportation Concurrency required for Site Plan approval. 7. Development Standards • 25% minimum open space, excluding stormwater facilities. • All development must be served by centralized water & wastewater. • All Light Industrial Uses shall be conducted indoors (as presented to Planning & Zoning) • Maximum Floor Area Ratio of 0.50. • Maximum building coverage of 35% • Maximum height of 40 feet or 3 stories (as presented to Planning & Zoning) • Best "Dark Sky" Lighting Practices The Planning and Zoning Commission held a public hearing on the proposed amendment on July 17, 2025, and the motion to recommend approval to the Board of County Commissioners passed unanimously. Subsequently, the applicant and staff identified clarifications and revisions that might improve the policies. Among the uses contemplated are the following: • A hotel or motel • Eating and drinking places 171Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM • a convenience store and gas station • the sale of tractors for use in agriculture, landscaping, property maintenance, etc. • a data center, so long as the building exterior fronting a public street contains retail or other commercial use, sometimes referred to as liner uses. • Special contractor trades • Small-scale processing of agricultural products. • Maximum height of 40 feet or 3 stories. The Board may propose a height increase for a hotel(s). Certain uses that are intended to be prohibited, including the following: • Outdoor storage as a primary use, including parking or storage of recreational vehicles, automobiles, boats, or trucks. Outdoor display of tractors for sale is distinguished from parking or storage. • The sale of new or used automobiles, with automobiles being defined as passenger vehicles, cars, and trucks intended for use on public roadways, or the sale of trucks, boats, or recreational vehicles. • Small-scale processing of agricultural products excludes growing, packaging, or sale of marijuana. The applicant has raised the possibility of an additional amendment to eliminate the prohibition on manufacturing and allow it as a targeted industry in St. Lucie County. Staff recommended that the Board of County Commissioners evaluate the Future Land Use Map amendment, along with the proposed MXD Specific Use Activity Area Policies, and consider any appropriate revisions or clarifications. Staff recommended that the Board continue the public hearing until December 2, 2025, for decision -making regarding the transmittal to the State Land Planning Agency. Zach Ciciera of Cotleur & Hearing, Inc., addressed the Board on behalf of the applicant and requested continuance of the application due to revisions made to align with the comprehensive plan. He explained that the targeted industry change significantly impacts the sub -area policy, limiting the manufacturing use at the property. The applicant requested to redo the process to properly notice the changes with letters and signage and requested a continuance to the next Board meeting. Mr. Ciciera reiterated portions of the staff's presentation request to change the future land use designation from AR-5 to MXD with specific use activity area policies. Commissioner Clasby commented on the property's potential for redevelopment and its prime location. Chair Fowler opened the hearing for public comment at this time. With no one wishing to address the Board, Chair Fowler closed the public hearing. The Board did not have any further questions or comments on this matter. A motion was made to approve the staff recommendation to continue the item to the December 2, 2025, Regular Meeting Agenda, and it passed unanimously. 181Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM RESULT: CONTINUE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 3 Erin Lowry AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None 2. Angle Road Rezone - Petition to Rezone +/- 20 acres on Angle Road from AR-1 (Agricultural, Residential -1) to RM-5 (Residential, Multiple-Family-5) - THIS ITEM IS QUASI-JUDICIAL - THE APPLICANT HAS REQUESTED TO CONTINUE THIS PUBLIC HEARING. STAFF RECOMMENDS THE BOARD VOTE TO CONTINUE THIS ITEM TO THE DECEMBER 9, 2025, BOCC MEETING. This public hearing was Quasi -Judicial, and the commissioners made the following disclosures regarding this item: Chair Jamie Fowler — Spoke with the applicant and staff. Commissioner Larry Leet — Spoke with the applicant and staff. Commissioner James Clasby — Spoke with the applicant and staff. Commissioner Erin Lowry — Spoke with the applicant and staff. Commissioner Townsend — Spoke with the applicant, staff, and Cotleur & Hearing. Kori Benton, Manager, and Irene Szedlmayer, Senior Planner of Planning & Development Services Planning presented this item to the Board. The proposed rezoning was adequately noticed through a display ad in the local newspaper, mailed notices to property owners within 500 feet, and a signpost on the premises. The applicant submitted written correspondence requesting to continue the matter to a certain date, December 9, 2025, at 6 pm or shortly thereafter. Chair Fowler opened the hearing for public comment at this time. With no one wishing to address the Board, Chair Fowler closed the public hearing. The Board did not have any questions or comments on this matter. A motion was made to approve the staff recommendation to continue the item to the BOCC Regular Meeting Agenda, December 9, 2025, or soon thereafter, and it passed unanimously. RESULT: CONTINUE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 2 Larry Leet AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None C. PROPERTY ACQUISITIONS I. Authorizing Exchange Agreement between St. Lucie County Fire District ("District") and St. Lucie 191Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM County ("County") - Resolution No. 2025-222 JoAnn Riley, Property Acquisition Director, presented this item to the Board, which involves a portion of the Treasure Coast Research and Education Park Quad 1A, consisting of seven lots and one common area, with six lots (1, 2, 4, 5, 6, 7) owned by St. Lucie County and one lot (3) owned by the St. Lucie County Fire District. The County desires to convey Lot 4 to the District to build a fire training facility in exchange for the District's commitments to provide certain easements to the County and to complete civil site work on County parcels. Florida Statute section 125.37 provides that the County may exchange property, but must provide notice and adopt a resolution authorizing the exchange. If the Board approves the Exchange Agreement, staff will work with the County's title agent to prepare the necessary documents needed to complete the exchange. On May 6, 2025, the Board approved permission to advertise the public hearing. Staff has advertised in a newspaper of general circulation on October 20, 2025, and October 27, 2025, a notice of intent to exchange property in the St Lucie News Tribune. As outlined in the draft exchange agreement, the civil site work will consist of the following: • Lot 5 (offsite water detention or retention areas) • Lot 4 (shared parking lot) • Lot 3 (additional parking with utility hookups) Staff recommended that the Board approve Resolution No. 2025-222 authorizing the Exchange Agreement between the St. Lucie County Fire District and St. Lucie County. Staff also recommended that the Board authorize the Chair to sign the Resolution and Exchange Agreement as reviewed and approved by the Interim County Attorney and record the documents in the Public Records of St. Lucie County, Florida. Chair Fowler opened the hearing for public comment at this time. With no one wishing to address the Board, Chair Fowler closed the public hearing. The Board did not have any questions or comments on this matter. `i IIIULIUII Wdb IIIdUt! LU dWP1UVC LIIC JLdil fCL.UIIIII1t::11 IdLIUIIJ, d11U IL Wdbb1--U U11d111111kJUb1V. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 1 James Clasby AYES: Jamie Fowler, Larry Leet, James Clasby, Erin Lowry, Cathy Townsend NAYS: None EXCUSED: None 12. REGULAR AGENDA There were no items scheduled. 13. COMMISSIONER COMMENTS Commissioner Clasby commented and thanked the Utilities Department for cleaning up debris on the side 201Page BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM of the road. He requested an update on the County Attorney search. In response, George Landry, County Administrator, reported that the consultant closed the attorney search on November 3, and only one potential candidate has met the minimum qualifications. The Board discussed the possibility of hiring someone from within the organization, specifically the current interim attorney, Katherin Barbieri. The Board expressed its support for Ms. Barbieri, her experience, and potential for a smooth transition. The need to follow proper procedures and consider all applicants, including Ms. Barbieri, before making a decision was discussed. Commissioner Townsend commented on the importance of supporting local businesses and giving preference to companies headquartered in St. Lucie County, and suggested this in an informal discussion. She expressed concern about the transparency of a resident -led government and the accountability of staff actions, requesting more information on certain matters. Commissioner Clasby reiterated Commissioner Townsend's request to prioritize local contractors and the local economy in bids and contracts, and the potential economic impact of awarding large contracts to local companies. The Board agreed to direct staff to discuss and implement local preference policies in upcoming informal meetings. The Board had no further questions, comments, or updates on this item. 14. UPCOMING MEETINGS A. The Board of County Commissioners will hold their annual Reorganization meeting on Tuesday, November 18, 2025, at 9 am in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. B. The Board of County Commissioners will hold a Special Informal meeting on Tuesday, November 18, 2025, at 9:01am in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. C.The Board of County Commissioners will hold a Special meeting on Tuesday, November 18, 2025, at 9:02 am in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. D.The Board of County Commissioners will hold a Regular meeting on Tuesday, December 2, 2025, at 6 pm in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. 15.ANNOUNCEMENTS A. St. Lucie County's Parks & Recreation Department invites the public to enjoy open archery sessions every Wednesday now through Dec. 3 at the John B. Park Sports Complex located next to Lawnwood Stadium at 1302 Virginia Ave., Fort Pierce. Sessions will take place outdoors. These open -range sessions will be held from 10 a.m. to noon and are open to youth ages 10 to 17 and members of the 21 1 P a g BOCC Regular Meeting Tuesday, November 4, 2025 6:00 PM general public interested in practicing their archery skills. While not a formal class, staff will be available to offer basic instruction and safety guidance for beginners. The cost is $10 per session, and all equipment will be provided. Space is limited to five participants per hour, and registration is required online at www.stlucieco.gov. B.Santa's making a special stop in St. Lucie County as St. Lucie County's Parks & Recreation Department hosts a special Brunch with Santa at the Fenn Center, located at 2000 Virginia Ave. in Fort Pierce, on Saturday, Dec. 13, from 9 a.m. to noon. Guests can enjoy a delicious holiday brunch featuring breakfast and take photos with Santa. Admission is $10 per person and includes a variety of breakfast and lunch options. Ages 5 and younger are free. Visit www.stlucieco.gov to reserve your spot. 16. MOTION TO ADJOURN With no other information to be brought for consideration before the Board, the meeting was adjourned at 7:23 PM. Please note: Final minutes are recorded in the official minute books filed with the Clerk of the Circuit Court and Comptroller, which are available for inspection upon request. 22 1 P a g Public Comment Submittal - Rick Reed Cc: Douglas G. Baber Collette, ?ubllc Records request on James Clasby Would you be able to provide me with his (lates of employment? if possible, please fax to our secure fax line below. Thank you, Amy McNair St. Lucie County BOCC Human Resources HR Coordinator 2300 Virginia Avenue Fort Pierce FL 34982 772-462-1784 772-462-2361 (fax) Please Note: Florida has vary broad public records laws. gloss: written communications to of from County officials regarding County business are public records available to the public arxt rnadis upon request. It is the Policy of St. Lucie County that all County records shall be open for perE-onal Inspection, examination and I or copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the communication, if you received this email in error, please notify the senderby replye-mall and delete oil materials from all computers, Please NOW Florida has vary broad public records laws. Mosi: written communications to Of from County officials regarding Counly business are public records available to the public and mudia upon request, It Is the policy of St. Lucie County that all County records shall be open for personal Inspection, examination and I or copying. Your e-mail communications will be subject to public disclosure untm an exemption applies to the communication. if you received this email in error, please notify the sender by roply e-mail and delete all materials from all computers. McNair From: Collette Gotte Sent: Thursday, August 04, 2016 5:13 PPA To: Amy MdJair Subject: RE: Public Records Request Attachments: Temp EE Performance Review.pdf H1 Amy, I just came across Mr. Clasby's file and found the attached Temporary Employee Review. As I mentioned, the other forms are payroll forms. Please let me know if you have any other questions. Best regards, n. Collette Gotte, MBA, SPHR, CCP, CRP, SHRM-SCP N,-,,Ot Director of Human Resources St. Lucie Countyl*ax Collector, Chris Craft 2300 Virginia Avenue) Ft. Pierce, FL 34982 1772.462.1650 x3 543 collette.gotte@tcsLc-&-om I www.tcslc,corrn I subscribe to newsletter CHRIS CRAFT TAX COLLECTOR U Y 00 Disclaimer: This communication may cowain confidential, pnprietary, andlor privileged information. It is intended sole4yfop- the use of the addresaec. If are not the intended recipient, you are strictly prohibited fi-om disclosing, copying, distributing or using any of this information. Ifyou received this communication in error, please contact the sender immediately and destroy the inalzrial in its entirety, whether electronic or hard copy. Additionally, please note that Florida has a very broad public records law. This communication (includingyour email address, arty attachments and other email contents) may be subject to disclosure to the public and media. -- ---------- ....... From: Amy McNair Sent: Monday, August 01, 2016 11:45 AM To: Collette Gotte ff=# : \#:< Attendance was good. He was out 2 work days during his time of employment. ©! did not always do the work that was required in the job description given to © duties. He spent a lot of time on his phone, working on his laptop, or just 4. Would you hire this employee again for this position? No. FACILITIES DEPARTMENT TO: James Clasby, Project Manager Received THROUGti: Jeremiah K. Johnson, Facilities Manage St Lucie co. socc FROM: Scotty Beaulieu, Facilities Coordinator DATE: September 5, 2018 SUBJECT: Written Warning: Work Performance Notice is hereby given that the Facilities Department is issuing this written warning for violation of the following disciplinary standards: a 6.01.02(l) Poor Work Performance: Failure to meet job requirements including, but not limited to, quality of work, productivity, accuracy, timeliness or ability to perform essential duties. May also include failure to improve performance as documented in a performance improvement plan. a 6.01.02(2) Negligence: Carelessness and lack of care, caution, attention, diligence or discretion in the performance of assigned duties and responsibilities. a 6.01.02(3) Failure to Follow Instruetions: Failure to comply with oral or written instructions from supervisory personnel. 6.01.03(8) Disruptive Conduct: Behavior that interferes with the employee's work and/or the work of other employees or which disrupts the workplace while others are present. Such conduct includes, but is not be limited to, speaking loudly, rudely, or contemptuously to employees, supervisors or others; slamming office doors or drawers; throwing objects; banging on walls or doors; or other activities which would create a hostile or intimidating environment and have a detrimental effect on the work environment, This also includes having frequent visitors, frequently conducting personal business or conversations in person or on the phone or routinely gossiping or talking in the work place in such a way that tension and/or mistrust are created or increased. SUMMARY OF VIOLATION- Mr. Clasby has established a pattern of Poor Work Performance, Negligence, Failure to Follow Instructions, and Disruptive Conduct. His inability to identify the severity of events while on a project and unwillingness to inform management have consistently created issues. Such issues affect his project management oversight and his ability to handle crisis events on his assigned projects. Repeated documented conversations have had little effect on improving this behavior and These reoccurring inactions are consistent. Assigned Project #I: Logistics Center RooC Replacement - On 8/31/18 Mr. Clasby mentioned to me before leaving for the extended weekend that there had been a minor roof leak at the Logistics Center but stated that the situation was under control. I received a call from the Public Defender, as: elected official which uses Logistics for storage, that the situation was too severe for inaction. Upon immediate visit to the facility, I noted That the roof leak was so severe it affected 7 separate bays resulting, in damage to property and sensitive case files. Notably, it became apparent that Mr. Clasby's routine site visits and con -tractor meetings failed to recognize the severity of the issue. Mr. Clasby also neglected to organize a cleanup effort or provide assistance to the tenants that were actively cleaning up water damaged files prior to his departure. A Facilities team and county resources were immediately dispatched late in the day on 8/31/18 to dry the affected area and to stabilize the situation. Upon further discussion with Mr. Clasby on the same day and over the extended weekend, I requested to view the contractor's daily reports. These reports clearly identify earlier water intrusion issues on 8/28/18 resulted in property and file damage located within the work site. ST. LUCIE September 5, 2018 - Work Perfon(w#ce, J.Clasby J Page 2 of 2 Assigned Project #2: Courthouse Panic Alarms - On 8/29/18 Facilities received a phone call from a representative of the Court Administration group stating he had been trying to contact Mr. Clasby but was not receiving a return phone call. This call was in regards to the Judges' panic device system that had been down for sonic time and affected multiple courtrooms. At 9:45 a.m. 8/29/18, Mr. Clasby was given instructions by me to reach out to this individual immediately as it was an extremely time sensitive issue. Additionally, Mr. Clasby was made aware of the importance of getting ahead of thi-s; situation and keeping Court Administration aware of his efforts. Mr. Clasby failed to follow this directive and did not reach out in a timely manner, as instructed, N-sulting in an email being sent at 12:08 p.m. by Court Administration to multiple parties that no information was provided by Mr. Clasby. Mr, Clasby was again instructed by his Supervisor to respond to the email immediately, however, he failed to comply. After repeated discussion, Mr. Clasby replied at 3:11 p.m, Mr. Clasby has established a pattern of disruptive behavior. This behavior includes his verbal outburst and disagreement with a directive given to him on August 29, 2018 by the department Manager. Additionally, an email was sent by Mr. Clasby on August 31,2018 to the department Manager with a copy sent to other department members in a condescending manner stating "I don't speak greenbelt." This behavior is unacceptable and has a detrimental effect within the work environment. During the last year Facilities has taken a vested interest in improving this performance deficiency by way of direct coaching. In spite of these efforts, Mr. Clasby has demonstrated no notable improvement. RECOMMENDATION: Mr. Clasby must become more focused and detailed with his assignments. Mr. Clasby must also Icam to follow instructions provided by his supervisor. His time visiting projects to inspect the facility and ensure the contractor has not caused any damage to property is of critical importance. Throughout his tenure, Mr. Clasby has been directed to record and document all project activities. All project visits are to be recorded on a project report form that has been provided to the project management team. In the event of a mishap by the contractor that causes damage to property, or of operations, Mr. Clasby is to contact his supervisor immediately. Mr. Clasby will also need to take a more proactive approach in his duties as a project manager. He will need to reply to emails and return phone calls within an hour of receipt. This written warning is being issued and shall remain in your employee file. Further disciplinary action, up to and including dismissal, will result if an improverrien', is not immediately demonstrated. I acknowledge that I have received this notice &m,,y supervisor has discussed this warning with me. Signature) P� 720 FUllow - (Date) C: Employee File Daniel Retherford, Facilities Director Ceretha Le6n, Human Resources Director S.A COUNTY F L 0 R I D A Performance Improvement Plan (PIP) The purpose of this Performance Improvement Plan (PIP) is to define performance deficiencies, clarify performance expectations/goals and allow you the opportunity to demonstrate your ability to meet the performance expectations outlined below within a specified time frame. This plan may be modified as necessary depending on your progress. � 2 fails to document projects at minimum required weekly intervals as instructed. Protect report forms are not entered oft due dates. Last incident >DGes not share information in a timely manner, creating problems for colleagues and customers. Last incident was 8/31/18 in which James failed to inform Supervisor the extent of water intrusion at logistics. >Document time out of office on outlook calendar. supervisor. Upload a minimum of >James will need to keep management Informed of all significant events related to the projects assigned to him as a Project Manager. > James will need to follow directive given to him by his supervisor. He will need to document all time away from the office on his out calendar. MTO417MLI IM7 business Thursday. Rwlz� ST. Lug"3E COUNTY IF L 0 R I D AA Performance Improvement Plan (PIP) 3-1 — --�iEven Punctuality >Frequent unexcused lateness to work. Late on 9/6/18 5Not Punctual to meetings >James will need to be punctual arriving to work. His schedule is Tarn— 4pm Monday through Friday. *>jnmes needs to arrive early or on time to scheduled meetings. Daily tomiperament. Inconsistent temperament. James will need to become more Daily Acceptance of Disrupts work environment. cognizant of the inappropriate and unavoidable tension Last incident was on 8/29/18 disrespectful comments. He will 4 < and pressure. in which James had a need to always remain professional disagreement with the even in the face of adversity. Manager regarding a directive. I Responsiveness Failure to answer phone calls James will need io respond to Daily and respond to emails. emails and phone calls within 24 5 Complaints received from hours of receipt, clients, staff, and vendors are Urgent matters need an immediate I consistent. response. You will meet regularly with your supervisor to revievi your progress. Failure to meet these requireimenlMs as outlined in this plan, failure to meet or exceed these expectations or any display of gross misconduct may result in disciplinary action up to and including termination. In addition, if there is no significant improvement to indicate that the expectations and goals will be met within the timeline Indicated in this PIP, your employment may be terminated prior to 30 days. Failure to maintain performance expectations after the completion of the PIP may result in disciplinary action up to and including termination. Acknowle!!hLernent of Performance Improvement Plan (PIP) you. O� Q / Print Employee Name: Employee Signature: A /� - Date: 0 2-Ant Supervisor Name: Se—Cttii &42t- lie- Supervisor Sig=ure- Date: Per rmance Improvement Plan: L7 Successfully Completed 0 Not Successfully Completed 0 Extended Until (:tok hr-, MEArgo-WIm- `F]ON, F'ACILITIES P-AEMORANDUM TO: James Clasby, Project Manager THRU: Jeremiah K. Johnson, Facilities Manages FROM: Scotty Beaulieu, Facilities Coordinator SUBJECT: Written Warning: Excessive Absences DATE: May 31, 2017 Notice is hereby given that the Parks, Recreation and Facilities Department is issuing this written warning for violation of the following disciplinary standards: 6.01.01(1) Excessive Absences: An attendance record of frequent absences, even if all or a majority of the absences were necessary and/or excused, other than FMLA events. This also includes a pattern of absences by an err-,ployee, such as consistent absences on the day preceding or following the employee's regular days off or absences on the same day of each week or month. SUMMARY of VIOLATION: You, Mr. Clasby, have established a pattern of frequent absences substantiated by the attached Kronos report. From the tirne period of 03/01/2017 to 05/31/2017 (or 14 weeks), only six regularly scheduled, forty hour work weeks have been fully attended. The remaining eight weeks were incomplete due to sick, vacation, holiday, or any combination. This equates to a 13% absenteeism rate in work hours (63 hours missed and 460 hours attended) which demonstrates a pattern of frequent absences. RECOMMENDATION: As a direct result of this behavior, this written warning is being issued and shall remain in your employee file. Further disciplinary action may result if an improved attendance rate is not demonstrated. I acknowleidge, that I have received this notice & my supervisor has discussed this warning with me. Tffrri06-y'ere Sri" (Date) C: Employee File Edward Matthews, Director of Parks, Recreation & Facilities Daniel Retherford, Assistant Director of Parks, Recreation & Facilities Ceretha Leon, Director of Human Resources