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HomeMy WebLinkAboutMinutes 07.19.202291rc LUCE W49ft 11 L"C", P La©n BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Regular Meeting July 19, 2022 Convened: 9:00 AM Adjourned: 10:35 AM 1. CALL TO ORDER The meeting was called to order at 9:00 AM by Vice -Chair Frannie Hutchinson, District No. 4. Present Commissioner Frannie Hutchinson District 4, Commissioner Chris Dzadovsky District 1, Commissioner Linda Bartz District 3, Commissioner Cathy Townsend District 5 Excused Commissioner Sean Mitchell District 2 Also Present Howard Tipton, County Administrator Katherine Barbieri, Assistant County Attorney Benjamin Balcer, Planning & Development Services Assistant Director Mayte Santamaria, Planning & Development Services Director Barbara Guettler, Public Works MSBU Coordinator Nicole Fogarty, Legislative Affairs Director Jennifer Hill, Office of Management & Budget Director Rangel Guerrero, Public Safety Director Derek Cooper, Comcast Terance O'Leary, SLC School District Eric Gill. Communications Kara DePasquale, Risk Manager Enrique Carmona, Risk Analyst Eric Gill, Communications Division Director George Laundry, Solid Waste Division Director Diane Wesloski, Community Services Director Daniel Zrallack, County Engineer Patrick Dayan, Water Quality Division Manager Maria Valencia, Public Safety Animal Safety Coordinator Vera Smith, Deputy Clerk Recording Secretary BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM 2. INVOCATION The County Administrator led the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENT (excluding Public Hearing Items) Vice -Chair Hutchinson opened the meeting for public comment at this time. With no one wishing to address the Board, Vice -Chair Hutchinson closed public comment. 5. APPROVAL OF MINUTES There are no items scheduled. 6. PROCLAMATIONS APPROVAL There are no items scheduled. 7. PRESENTATIONS A. Presentation of Safety Council Recognition Awards to Employees Kara DePasquale, Risk Manager, and Enrique Carmona, Risk Analyst for St. Lucie County, presented the Safety awards from the Safety Council of West Palm Beach, awarded in May 2023. Nominations for two categories were selected: the Covid-19 Outstanding Service Award and Heroism Award. There were five employee nominations, and all were recipients. On behalf of the Board, Ms. Pasquale thanked all recipients for their outstanding work, leadership, initiative, and dedication. Covid-19 Outstanding Service Award • Kenya Benjamin • Mark Matthews • Josh McBride Heroism Award • Jake Walton 2 1 P a g e BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM 8. CONSENT AGENDA A motion was made to adopt the consent agenda and passed unanimously. RESULT: APPROVE MOVER: Commissioner District 1 Chris Dzadovsky SECONDER: Commissioner District 5 Cathy Townsend Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, AYES: Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 1. Warrant Lists 39 - 40 Adopted by Consent Vote B. COUNTY ATTORNEY 1. Telaro at Southern Grove - Educational Facilities Impact Fees - Request for Refund Staff recommended that the Board authorize the School Board to refund educational facilities impact fees (less administrative expenses retained by the City of Port St. Lucie) paid by the developer of Telaro at Southern Grove (Mattamy). Adopted by Consent Vote 2. A Resolution Adopting a Designated Area at River Park Marina for Launching Canoes/Kayaks Exclusively for Individuals with Disabilities Staff recommended that the Board approves and adopts the attached Resolution No. 22-112 as drafted. Adopted by Consent Vote 3. Revocable License Agreement - 5601 Eagle Drive - Holiday Pines Subdivision - Phase I - Justin L. Burch - Parcel ID 1312-500-0062-000-8 Mr. Burch is requesting a revocable license agreement to be allowed to install a 5' chain -link fence with a 4' wide gate along the southwest side of the property and a 5' chain -link fence with an 8' wide gate along the northeast side of the property, extending into the County's 7.5' Drainage/Utility Easement, and a 4' chain - link fence along the northwest side of the property, within the County's 7.5' Drainage/Utility Easement per the Plat recorded in Plat Book 18 Page 16. He understands if the County Engineer determines the fence and gates are causing flooding, drainage problems, or for other needs in the area, the fence and gates will need to be removed or relocated at his expense. Engineering, Road & Bridge, and Water Quality have reviewed the license agreement and have no BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM objections. Staff recommended the Board approve the revocable license agreement, authorize the Chair to sign the agreement, and direct Mr. Burch pay to record the agreement in the public records of St. Lucie County, Florida. Adopted by Consent Vote 4. Permission to Advertise - Economic Development Ad Valorem Tax Exemption - Proposed Ordinance Creating Economic Development Ad Valorem Tax Exemption for FedEx Ground Package System Inc. Related to a New Facility at 13701 SW Anthony F. Sansone Sr. Boulevard Staff recommended the Board grant permission to advertise the proposed ordinance for public hearing on August 9, 2022, at 6:00 PM, or as soon thereafter as may be heard. Adopted by Consent Vote 5. Third Addendum to Contract for Sale and Purchase - Melville Road Phase 1- Pamela Groothouse - 20' of Right -of -Way - Parcel ID 3403-343-0003-000-1 - THIS PROJECT IS FUNDED BY THE INFRASTRUCTURE SALES TAX On March 1, 2022, the Board of County Commissioners approved the Second Addendum to the Contract for Sale and Purchase, extending the closing date to on or before July 29, 2022. During the closing procedure, Community Land Title discovered that a mortgage release needed to be obtained, and additional time is still needed to obtain the release. The Third Addendum is attached for your review and approval, and will extend the closing date to on or before December 13, 2022. Staff recommended the Board approve the third addendum to the contract for sale and purchase, authorize the Chair to sign the third addendum, direct staff to proceed with the closing, and record the warranty deed in the public records of St. Lucie County, Florida. Adopted by Consent Vote 6. Revocable License Agreement - 391 SE Solaz Avenue - River Park - Unit 6 - Logan D. Caradonna - Parcel ID 3419-545-0034-000-6 Mr. Caradonna is requesting a Revocable License Agreement to install a 6' wood fence along the west side of the property within the County's 10' Drainage/Utility Easement per the Declaration of Restrictive Covenants recorded in OR Book 38, Page 327. He understands if the County Engineer determines the fence is causing flooding, drainage problems, or for other needs in the area, the fence will need to be removed or relocated at his expense. Engineering, Road & Bridge, and Water Quality have reviewed the license agreement and have no objections. 4 1 P a g e BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM Staff recommended the Board approve the revocable license agreement, authorize the Chair to sign the agreement, and direct Logan D. Caradonna pay to record the agreement in the public records of St. Lucie County, Florida. Adopted by Consent Vote 7. Del Webb at Tradition - Pulte Group - Educational Facilities Impact Fees - Request for Refund Staff recommended that the Board authorize the School Board to refund educational facilities impact fees (less administrative expenses retained by the City of Port St. Lucie) paid by the developer of Del Webb at Tradition (Pulte). Adopted by Consent Vote 8. Clover Park Main Field Renovation — Request to waive Bid Process $431,250.00 Staff recommended board approval to waive the bid process and purchase lay and play turf in the amount of $431,250.00 from South Florida Sod Farm, LLC and to request quotes for field renovations per the plans, including installation of lay and play turf from the following two qualified and recommended vendors; Briggs Golf Construction, Inc. and Perfect Pitch Sports. Adopted by Consent Vote C. COMMUNITY SERVICES Request to Approve a Second Amendment with Alfred Benesch & Company (Contract #C21-12-843) to amend the Scope of Services and increase task two by $17,960.78 As the Community Transportation Coordinator, St. Lucie County provides several different modes of public transportation, including fixed route, paratransit, microtransit, and direct connect. To support the provision of these services, St. Lucie County Transit receives various formula program funds from the Federal Transit Administration (FTA) and, as such, is required to report annually for NTD purposes, as well as prepare for and participate in Triennial Reviews. On December 21, 2021, a contract for consulting/professional services with Tindale-Oliver & Associates, Inc. was executed to perform professional services for the St. Lucie County Transit Division to assist and support these tasks. Staff recommended approval of the Second Amendment with Alfred Benesch & Company and for the Chair to sign all documents approved by the County Attorney. Adopted by Consent Vote D. FACILITIES 1. Agreement - Florida Community Health Center Staff recommended Board approval of the agreement as drafted by the County Attorney's office and BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM authorize the Chair to sign. Adopted by Consent Vote E. HUMAN RESOURCES 1. Approval of Budget Transfer to Cover Inmate Medical Expenses Staff recommended the approval of this request for a budget transfer of an additional $1,867,000.00 to cover inmate medical invoices not yet realized for FY22 and to apply the funds from account 001-9910- 599301-910000 to the coordinating account 001-2300-531300-230000 for the future expenditures. Adopted by Consent Vote F. INFORMATION TECHNOLOGY 1. Plante Moran Advisory Services Staff recommended the approval of the Plante Moran Advisory Services amendment to contract C22-03- 201 for the addition of Utility Billing in the amount of $10,300 to phase One of the project, as well as the addition of phase two Enterprise Resource Planning Advisory Services for the amount of $105,560.00 and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote G. OFFICE OF MANAGEMENT & BUDGET 1. Request for Proposals (RFP) No. 22-032, Facility Condition Assessment Staff recommended Board approval of the short-listed firms for RFP No. 22-032 and permission to: • Conduct discussions/presentations with short-listed firms; • Conduct contract negotiations with the successful short-listed firm; • If negotiations are successful, award the contract to the successful short-listed firm and authorization for the Chairman to sign the documents as prepared by the County Attorney. Adopted by Consent Vote 2. FY 22 Budget Resolution Recognizing Unanticipated Revenue Staff recommended approval of this agenda item to recognize the funds to amend the budget by $10,896,537 Adopted by Consent Vote 6 1 P a g e BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM 3. Fixed Asset Inventory - Property Record Removal Staff recommended Board authorization to remove fixed assets as reflected on the attached property inventory lists from the capital asset inventories of St. Lucie County Board of County Commissioners, St. Lucie County Clerk of Circuit Court, St. Lucie County Property Appraiser, and St. Lucie County Tax Collector. Adopted by Consent Vote H. PARKS & RECREATION 1. Frederick Douglass Entry Road Improvements - Bid Award - $213,129.00 Staff recommended approval to award the Beach Entry Project to Municipal Contractors, Inc. and authorize the Chair to sign the documents as approved by the County Attorney. Adopted by Consent Vote 2. White City Park Shoreline Stabilization Phase I - Work Authorization No. 4 C20-01-167. This Project Funded by FIND Grant and White City Park Reserves Staff recommended Board approval of Work Authorization No.4 to the continuing contract for General Environmental Engineering (C20-01-167) with Dredging and Marine Consultants, LLC in the amount not to exceed $144,540.00 for the White City Shoreline Stabilization Project Phase I and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote I. PLANNING & DEVELOPMENT SERVICES 1. Third Amendment to Work Authorization No.3 with Kimley-Horn & Associates for General Planning Services Contract C20-01-222 Staff recommended Board approval of the 3rd amendment to the work authorization for Kimley-Horn & Associates to increase the total compensation by $15,000.00 for FY22. Adopted by Consent Vote 2. Request to Approve a Contract Amendment with GFA International, Inc. for Building Inspections and Plan Review Services Staff recommended approval of the contract amendment with GFA International, Inc. for building inspections and plan review services. Adopted by Consent Vote 7 1 P a g e BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM J. PUBLIC SAFETY 1. Emergency Management Preparedness and Assistance (EMPA) Trust Fund Program Base Grant Staff recommended Board acceptance of the State -Funded Agreement, EMPA, in the amount of $105,806.00, and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote K. PUBLIC WORKS 1. Street Lighting Districts Annual Resolution Staff recommended Board approval of the annual assessment resolution for the Street Lighting Special Assessment Districts. Adopted by Consent Vote 2. Lakewood Park Drainage MSBU Annual Assessment Resolution Staff recommended Board approval of the Lakewood Park MSBU Annual Assessment Resolution and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 3. Approval to award the contract to South Florida Engineering and Consulting, LLC in the amount of $155,771.88 for the design of Ancient Oaks Preserve Wet Pond - THIS ITEM IS RELATED TO THE AMERICAN RESCUE PLAN Staff recommended Board approval to award the contract to South Florida Engineering and Consulting, LLC in the amount of $155,771.88 for the design of Ancient Oaks Preserve Wet Pond; and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 4. Award Bid No. 22-049, Emerson Avenue Sidewalk Repair & Replacement to Timothy Road Contracting, Inc. Staff recommended Board approval of Bid No, 22-049, Emerson Sidewalk Repair & Replacement to Timothy Rose Contracting, Inc., and authorization for the Chair to sign the contract as approved by the County Attorney. Adopted by Consent Vote 5. Approval to Award the Contract to American Consulting Engineers in the Amount of $328,458.18 for the Sunland Garden Subdivision Stormwater Master Plan - THIS ITEM IS RELATED TO THE AMERICAN RESCUE PLAN 8 1 P a g e BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM Staff recommended Board approval to award the contract to American Consulting Engineers in the amount of $328,458.18 for the Sunland Garden Subdivision Stormwater Master Plan and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote Item was pulled for separate comment by Commissioner Dzadovsky. 6. South Florida Logistics Center 95: Fee -in -Lieu of Sidewalk Construction Rock Road Staff recommended Board approval of the fee -in -lieu of construction agreement with SFG SFLC 95. LLC, accept funds in the amount of $71,778.00 and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 7. Oleander Oaks - Fee -in -Lieu of Sidewalk Agreement Staff recommended Board approval of the fee -in -lieu of construction agreement with Alva Stone Group, accept funds in the amount of $32,467.00, and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote The item was pulled for separate discussion by Commissioner Hutchinson and Commissioner Dzadovsky. 8. Riverbend Subdivision — Final Acceptance and Bond Release Staff recommended Board approval of the final site improvements, release of surety in the amount of $238,453.00, and authorization for the Chair to sign any associated documents. Adopted by Consent Vote 9. Approval to Award the Contract to South Florida Engineering and Consulting, LLC for the Design of Indrio Savannahs Wet Pond Project - THIS ITEM IS RELATED TO THE AMERICAN RESCUE PLAN Staff recommended Board approval to award the contract to South Florida Engineering and Consulting, LLC in the amount of $275,227.27 for the design of Indrio Savannahs Wet Pond Project and authorization for the Chair to sign documents as approved by the County Attorney. Adopted by Consent Vote 9. PUBLIC HEARINGS A. PLANNING & DEVELOPMENT SERVICES 1. Second of two (2) Public Hearings for a County Initiated Land Development Code Text Amendment for 9 1 P a g e BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM Solar Generation Stations - ADOPTION HEARING Benjamin Balcer, Planning & Development Services Assistant Director, presented this item to the Board. A County initiated Text Amendment, amending Sections 3.01.03, Zoning Districts, 4.03.05, Research and Education Park Overlay Zone Use Limitations, 7.10.28, Solar Energy, to be compliant with Florida Statutes requiring Solar Generation Facilities to be permitted the use in all agricultural zoning districts. The current language in the Code requires these types of facilities to proceed through the County's Conditional Use Permit process. The proposed amendment would eliminate the Conditional Use Permit process and allow solar generation facilities to be permitted use in all Agricultural Zoning Districts. In accordance with the public notice requirements of the St. Lucie County Land Development Code, an advertisement for the public hearing was placed in the St. Lucie Tribune on Thursday, July 7, 2022. St. Lucie County is currently one of the top solar energy producers in the state, with six (6) solar generation sites permitted over the last four years, including over one million solar panels. The proposed ordinance encourages clean energy operations by streamlining the approval process and revising the land development code. To comply with the Florida statute recently amended to require solar generation facilities to be listed as a permanent use in all Agricultural Zoning Districts within unincorporated areas. The proposal seeks to exempt new solar generation facilities located within the Agricultural Zoning Districts from the need to provide paved access, eliminate certain landscaping requirements, and allow solar generation stations to proceed through the Minor Site Plan process. Additionally, the amendment eliminates ground -mounted solar panels from maximum lot coverage calculations. It changes the distance that roof -mounted solar panels must be from the roof's edge to comply with the 2020 Florida Building Code (FBC). The Planning & Zoning Commission held a Public Hearing on June 16, 2022, and voted unanimously to recommend approval of the proposed Text Amendment to the Board. On July 5, 2022, the Board voted unanimously to grant authorization to schedule this Adoption Hearing. Staff recommended the Board adopt Ordinance 2022-21 to amend the Land Development Code to align the Code with the statute and the Florida Building Code, encourage clean energy production and streamline the development review process. Vice -Chair Hutchinson questioned the effect of the new regulation updates on the existing solar panels regarding the increasing distance rooftop solar panels are required from the edge of the roof, from two (2) feet to three (3) feet. Staff advised that the existing panels will be grandfathered in, but if any new panels or alterations are made, they must meet the new Florida building code requirements. Vice -Chair Hutchinson opened the hearing for public comment at this time. With no one wishing to address the Board, Vice -Chair Hutchinson closed the public hearing. A motion was made to approve staff recommendations, and it passed unanimous RESULT: APPROVE MOVER: Commissioner District 3 Linda Bartz SECONDER: Commissioner District 1 Chris Dzadovsky AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend 10 1 BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 2. Second of two hearings on a County Initiated Land Development Code Text Amendment Pertaining to Floodplain Management - ADOPTION HEARING Mayte Santamaria, Planning & Development Services Director, presented this item to the Board. A County initiated Text Amendment to amend floodplain management -related regulations, updating the elevation requirements for manufactured/mobile homes to be elevated to at least base flood elevation plus one (1) foot, and to provide criteria for non -elevated accessory structures. In accordance with the public notice requirements of the St. Lucie County Land Development Code, an advertisement for the public hearing was placed in the St. Lucie Tribune on Thursday, July 7, 2022. The amendments are proposed to satisfy National Flood Insurance Program (NFIP) provisions, Federal Emergency Management Agency (FEMA) policy, and Community Rating System (CRS) prerequisites. To maintain the County's Community Rating Systems (CRS) rating and flood insurance premium discounts for its policyholders. Overall, the proposed amendment is intended to: • Reduce future flood damage • Maintain the County's Community Rating System (CRS) score and associated federal flood insurance premium discounts • Comply with Federal Emergency Management Agency (FEMA) policy and State guidance • Improve community resilience • Enhance public health, safety, and welfare The first portion of the amendment creates criteria to allow accessory structures below flood elevation, allowing wet floodproofing instead of having to elevate the structure or dry floodproof the structure to make it watertight. The criteria include that accessory structures within (Zone A/AE) are one-story and not larger than 600 sq. ft. and have flood openings and, in (Zone V/VE), are not located below elevated buildings and are not larger than 100 sq. ft. In both instances, the accessory structures need to be anchored, have flood damage -resistance materials, and the systems and fixtures need to be elevated to base flood elevation plus one (1) foot. The proposed amendments are based on FEMA Policy #104-008- 03 floodplain management requirements for agricultural structures and accessory structures and the Florida Division of Emergency Management's Florida guidance for non -elevated wet floodproofed accessory structures in flood hazard areas. The second portion of the amendment updates the elevation requirements of manufactured homes to require the structures to be elevated. Hence, the bottom of the frame is at or above the base flood elevation plus one (1) foot. The amendment is the same requirement all homes must meet under the Florida building code regarding flood elevation and is based on the National Flood Insurance Program Community Rating System (CRS) program requirements. The National Flood Insurance Program (NFIP) is a federally -subsidized flood damage insurance program administered by the FEMA, available to communities that agree to adopt and enforce floodplain management ordinances to reduce future flood damage. The Community Rating System (CRS) is a voluntary incentive program that encourages floodplain management activities that exceed the 111 Page BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM minimum NFIP requirements. The communities can earn credits and discounts between 5-45% on federal flood insurance premiums. Recently, the Community Rating System (CRS) updated its policy to a new prerequisite for Class 8 rating requiring all homes to be elevated to base flood elevation plus one (1) foot. St. Lucie County is currently a Class 6, receiving a 20% discount on flood insurance; if the proposed amendment is not processed and adopted, the County will revert to a Class 9, and the discount will drop to 5%. The Community Rating System (CRS) will evaluate the County in the fall within the 3-year cycle of reviews. If the amendment is not adopted, the County will not receive a $1.1 million savings discount for the 8,900 policyholders. Staff recommended the Board approve the proposed text amendment to the Land Development Code, as presented in proposed Ordinance 2022-18 Commissioner Dzadovsky questioned housing issues with tiny homes as accessory structures to current homes with the structure requirement standard of 600ft. Staff advised tiny homes will not fall into the proposed category and that they will be considered residential structures and must meet those required standards. The proposed requirements are for non-residential accessory structures such as garages, sheds, etc. Vice -Chair Hutchinson opened the hearing for public comment at this time. With no one wishing to address the Board, Vice -Chair Hutchinson closed the public hearing. A motion was made to approve statt recommendations, and it passed unanimously. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 3 Linda Bartz AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell B. PUBLIC WORKS 1. Property Clean-up MSBU Annual Assessment Resolution Barbara Guettler, Public Works MSBU Coordinator, presented this item to the Board. Chapter 38, Article II of the County's Code of Ordinances addresses the nuisances that arise when a property is allowed to deteriorate. Section 38-28 "Lot Cleanup" prohibits the accumulation of trash, junk, debris, living and nonliving plant material, and stagnant water; excessive growth of grass, weeds, and brush; windows, skylights, and doors that are not watertight; and, the keeping of fill on property. If the property is found to violate this Article. In that case, the owner is notified of the violation, and they must remedy the violation within 20 days or file an appeal within 15 days. If the owner fails to remedy or successfully appeal the violation as outlined in Section 38-28, the County may undertake such action as necessary or valuable to remedy the violation. The cost incurred by the County to remedy the violation shall be assessed against the property. The imposed assessment is not paid in full within 20 121Page BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM business days; the assessment is recorded as a lien and may be levied as a non -ad valorem special assessment on the annual property tax bill and collected pursuant to Section 197.36 of the Florida Statutes. There are two parcels on the 2022 Property Clean-up SAD assessment roll, ranging from $611.70 to $904.26. The actions taken by the County to remedy the violations include but are not limited to utilizing continuing service contractors for mowing; trimming bushes, shrubs, and trees; and securing windows, skylights, doors, and pools. The revenue generated by collecting special assessments from properties within the Property Clean-up SAD will be utilized to reimburse the County for costs incurred to remedy the violations. In accordance with the public notice requirements of the St. Lucie County Land Development Code, an advertisement for the public hearing was placed in the St. Lucie Tribune on Tuesday, June 28, 2022. Staff recommended Board approval of the Property Clean-up Special Assessment District Annual Assessment resolution and authorization for the Chair to sign documents as approved by the County Attorney Vice -Chair Hutchinson opened the hearing for public comment at this time. With no one wishing to address the Board, Vice -Chair Hutchinson closed the public hearing. A motion was made to approve staff recommendations, and it passed unanimously. RESULT: APPROVE MOVER: Commissioner District 1 Chris Dzadovsky SECONDER: Commissioner District 3 Linda Bartz AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 2. Culvert 2022-03 MSBU - Assessment Resolution Barbara Guettler, Public Works MSBU Coordinator, presented this item to the Board. Stormwater culverts direct and channel stormwater flow under driveways, roads, sidewalks, and other obstructions and are an integral component of stormwater management. Culverts fail overtime due to maintenance, environmental, or installation issues. Culvert failure can lead to localized flooding, which may impede safe conditions of ingress and egress for owners and residents of property in the affected area and the traveling public, visitors, emergency responders, and other public service providers. Some culvert owners may lack the resources to pay for improvements and repairs. The Board established a voluntary program, Ordinance 21-004, to which eligible property owners can apply for and receive funding to improve or repair culverts and repay this funding through the imposition of a non -ad valorem special assessment against the improved property collected in annual installments on the tax roll. Resolution No. 2022-119 is the Assessment Resolution required by the County's Ordinance. The purpose of this resolution relates to the imposition and collection of special assessments to fund stormwater culvert improvements within the MSBU. Also, to determine that real property therein will be specially benefitted, establish the method of assessing 13 1 BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM the cost of the improvements, approve the assessment roll, and provide an effective date. Staff recommended Board approval of Resolution No. 2022-119, the Culvert 2022-03 MSBU Final Assessment Resolution, and authorization for the Chair to sign documents as approved by the County Attorney. Vice -Chair Hutchinson opened the hearing for public comment at this time. With no one wishing to address the Board, Vice -Chair Hutchinson closed the public hearing. A motion was made to approve staff recommendations, and it passed unanimously. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 3 Linda Bartz AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 10. REGULAR AGENDA I_V_\91kFAI Iia1.11:LAI[•L 1. St. Lucie Broadband Connect Partnership - THIS ITEM IS RELATED TO THE AMERICAN RESCUE PLAN Nicole Fogarty, Legislative Affairs Director, Derek Cooper of Comcast, and Terance O'Leary, of St. Lucie County School District, presented this item to the Board. As part of the Board's American Rescue Plan strategic initiative, $3 million was set aside to assist in closing the gap in internet access between St. Lucie County's residents. A portion of this funding could be used to partner with the Education Foundation on the Internet Essentials Partnership Program endeavors. The St. Lucie Education Foundation has partnered with Comcast to advance digital equity in hopes of helping build a future of unlimited possibilities for St. Lucie County families and students. This program will assist households with internet access through Comcast's Internet Essentials Partnership Program (IEPP). The services provided under this program will be 100 Mbps download and 10 Mbps upload speeds at $29.95 a month, with equipment rental fees. Comcast is proud to participate in the Affordable Connectivity Program (ACP), a federal government program that provides low-income households a credit of up to $30/month towards their Internet and/or Xfinity mobile services. Qualified households within tribal lands will receive up to $75/month. If a customer has both Xfinity Internet and Xfinity Mobile services, the ACP benefit will first be applied to the Internet portion of their bill. Any balance will be applied to Xfinity Mobile services. Individuals qualify for the Internet Essentials program if they: • Qualify for public assistance like the National School Lunch Program, housing assistance, Medicaid, SNAP, SSI, Federal Pell Grant, and others; for the complete list of accepted documents, visit InternetEssentials.com/get-help. 141Page BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM • Live in an area where Comcast Internet Services is available. • Have not had Comcast Internet within the last 90 days • Have no outstanding debt to Comcast that is less than one year old The Educational Foundation has the opportunity to connect more than 25,000 St. Lucie households, serving approximately 62% of students and families, to the Internet in their homes. St. Lucie County, Public Schools, will support the flow of internal and external communications and the growth of community -based networks for sustainable partnerships and with Microsoft Office ProPlus for students. Staff recommended Board approval of the allocation of the County's American Rescue Plan funds in the amount of $2.9 million to be issued to the St. Lucie Education Foundation for the St. Lucie Broadband Connect Program and contract documents as finally reviewed and approved by the County Attorney. The Board and staff discussed adding the presented information to the Board's website and social media to help with the program's success. A motion was made to approve staff recommendations, and it passed unanimously. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 3 Linda Bartz AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell B. COUNTY ATTORNEY 1. St. Lucie County - Non -Ad Valorem Revenue Note, Series 2022 (Line of Credit) - Resolution No. 2022-130 - Related to Items 2022-55367 and 2022-55368 - ATTACHMENT AMENDED Item presented in conjunction with 10.13.2. and 10.13.3. Katherine Barbieri, Assistant County Attorney, and George Landry, Solid Waste, Division Director, presented this item to the Board. The County needs to borrow funds on an interim basis to pay for the cost of capital projects related to the County's water and sewer system. The County reached out to PFM Financial Advisors LLC to serve as a financial advisor for the County's proposed Non -Ad Valorem Revenue Note series. To provide interim funds for the cost of capital projects related to the County's water and sewer system and pay the costs of issuance related to the Line. Based on the desire to draw funds down over time to minimize interest costs and to implement it in an expedited manner, PFM recommended the County pursue a direct placement line of credit, which in today's market was expected to be an efficient and cost-effective method of financing. At the County's direction, PFM distributed a Request for Proposals (RFP) on June 13, 2022. Based on discussions with County staff and Bond Counsel, it was determined that US Bank provided the best combination of interest rates and terms most favorable to the County. Therefore, the bond resolution prepared by the County's Bond Counsel will authorize the issuance of a Capital Improvement Revenue Note, Series 2022 Line of Credit, 15 1 P a g BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM for an amount not to exceed $20 million in aggregate principal amount of non -ad valorem revenues. To provide funds for the acquisition and construction of certain capital facilities and improvements relating to the St. Lucie County Water and Sewer Facilities District and authorize the award of the sale of the note upon compliance with specific parameters. Staff recommended that the Board approve the resolutions authorizing the issuance of Non-Advalorem Revenue Note, Series 2022 (Line of Credit) and authorization for the Chair to sign the documents as approved by the County Attorney. Staff also recommended that the Board approve the recommendation of the County's Financial Advisor to award the proposal as provider of the Line to US Bank. A motion was mace to approve start recommencations, ana it passea unanimously. RESULT: APPROVE MOVER: Commissioner District 1 Chris Dzadovsky SECONDER: Commissioner District 5 Cathy Townsend AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 2. St. Lucie County - Non -Ad Valorem Revenue Note, Series 2022 (Line of Credit) - Resolution No. 2022-131 - Related to Item 2022-55352 and 2022-55368 - ATTACHMENT AMENDED Item presented in conjunction with 10.B.1. and 10.13.3. Katherine Barbieri, Assistant County Attorney, and George Landry, Solid Waste, Division Director, presented this item to the Board. The County needs to borrow funds on an interim basis to pay for the cost of capital projects related to the County's water and sewer system. The County reached out to PFM Financial Advisors LLC to serve as a financial advisor for the County's proposed Non -Ad Valorem Revenue Note series. To provide interim funds for the cost of capital projects related to the County's water and sewer system and pay the costs of issuance related to the Line. Based on the desire to draw funds down over time to minimize interest costs and to implement it in an expedited manner, PFM recommended the County pursue a direct placement line of credit, which in today's market was expected to be an efficient and cost-effective method of financing. At the County's direction, PFM distributed a Request for Proposals (RFP) on June 13, 2022. Based on discussions with County staff and Bond Counsel, it was determined that US Bank provided the best combination of interest rates and terms most favorable to the County. Therefore, the bond resolution prepared by the County's Bond Counsel will authorize the issuance of a Capital Improvement Revenue Note, Series 2022 Line of Credit, for an amount not to exceed $20 million in aggregate principal amount of non -ad valorem revenues. To provide funds for the acquisition and construction of certain capital facilities and improvements relating to the St. Lucie County Water and Sewer Facilities District and authorize the award of the sale of the note upon compliance with specific parameters. 16 1 BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM Ms. Barbieri mentioned additional information and advised this is a resolution of the Board. Amending Resolution 21-317 of the County relating to the ability to issue additional indebtedness and a slight change of language on the anti -dilution test necessary in connection with amending certain of the County's existing documents to allow for the financing. Staff recommended that the Board approve the resolutions authorizing the issuance of Non-Advalorem Revenue Note, Series 2022 (Line of Credit) and authorization for the Chair to sign the documents as approved by the County Attorney. Staff also recommended that the Board approve the recommendation of the County's Financial Advisor to award the proposal as provider of the Line to US Bank. y motion was mace to approve start recommenaations, ana it passea unanimously. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 1 Chris Dzadovsky AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 3. St. Lucie County - Non -Ad Valorem Revenue Note, Series 2022 (Line of Credit) - Resolution No. 2022-132 - Related to Item 2022-55352 and 2022-55368 - ATTACHMENT AMENDED Item presented in conjunction with 10.13.1. and 10.13.2. Katherine Barbieri, Assistant County Attorney, and George Landry, Solid Waste, Division Director, presented this item to the Board. The County needs to borrow funds on an interim basis to pay for the cost of capital projects related to the County's water and sewer system. The County reached out to PFM Financial Advisors LLC to serve as a financial advisor for the County's proposed Non -Ad Valorem Revenue Note series. To provide interim funds for the cost of capital projects related to the County's water and sewer system and pay the costs of issuance related to the Line. Based on the desire to draw funds down over time to minimize interest costs and to implement it in an expedited manner, PFM recommended the County pursue a direct placement line of credit, which in today's market was expected to be an efficient and cost-effective method of financing. At the County's direction, PFM distributed a Request for Proposals (RFP) on June 13, 2022. Based on discussions with County staff and Bond Counsel, it was determined that US Bank provided the best combination of interest rates and terms most favorable to the County. Therefore, the bond resolution prepared by the County's Bond Counsel will authorize the issuance of a Capital Improvement Revenue Note, Series 2022 Line of Credit, for an amount not to exceed $20 million in aggregate principal amount of non -ad valorem revenues. To provide funds for the acquisition and construction of certain capital facilities and improvements relating to the St. Lucie County Water and Sewer Facilities District and authorize the award of the sale of the note upon compliance with specific parameters. Ms.Barbieri mentioned the item is related to 10.13.1 and 10.13.2. This is a resolution by the Board authorizing the execution and delivery of the first amendments. To the loan agreement securing prior indebtedness, the 171Page BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM additional language to amend the loan agreements listed in the resolution and staff recommends approval. Staff recommended that the Board approve the resolutions authorizing the issuance of Non-Advalorem Revenue Note, Series 2022 (Line of Credit) and authorization for the Chair to sign the documents as approved by the County Attorney. Staff also recommended that the Board approve the recommendation of the County's Financial Advisor to award the proposal as provider of the Line to US Bank. FA IIIUIIUII Wdb IIIdUC W dWW1UV1-- Jldll ICI,UIIIIIICIIUdLIUIIJ, d11U IL PdJJCU UIId111111UUJIV. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 3 Linda Bartz AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 4. Fort Pierce Utilities Authority Water and Wastewater Rate Increase; Pass Through to County Water and Wastewater Customers - ITEM PULLED PRIOR TO MEETING Item was pulled prior to the meeting and added to the August agenda. Commissioner Townsend commented and advised that the Board of County Commissioners has no authority over the decisions of Fort Pierce Utilities, nor is the Board allowed to make decisions. 5. Transit Advertising Policy - ADD ON Katherine Barbieri, Assistant County Attorney, and Diane Wesloski, Community Services Director, presented this item to the Board. Area Regional Transit (ART) is the public transit system created and operated by St. Lucie County. The County owns buses, bus shelters, intermodal transfer facilities, and other properties independent contractors operate. The ART system is a vital component of the various public services the County provides within its service area. The County's transit operations are funded by federal, state, and local funds and grants. To maximize and generate revenues to supplement funds and cover unfunded operating costs, the County elected to use an independent contractor, Clear Channel Outdoor, to manage advertising services on its buses. Advertising revenues are an essential source of revenue that supports transit operations and augments the County's transit operating budget. Staff recommended approval of the ART Advertising Policy as drafted by the County Attorney's Office. Commissioner Townsend and Commissioner Dzadovsky commented on the advertising structure, placement, and revenue stream of the advertising. A motion was made to approve staff recommendations, and it passed unanimously. RESULT: APPROVE 18 1 P a g BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 3 Linda Bartz AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell C. OFFICE OF MANAGEMENT & BUDGET 1. Setting of FY 2023 Proposed Millage Rates and Dates for Budget Public Hearings Jennifer Hill, Office of Management & Budget Director, and Howard Tipton County Administrator presented this item to the Board. In the budget workshops held from July 6 through July 8, 2022, the Board was presented with the recommendation of the Fiscal Year 2022-2023 Budget. The County must advise the Property Appraiser of the proposed millage rates, the rolled -back rates, and the date, time, and place where the tentative budget hearing will occur. This must be done within 35 days of the Property Appraiser's certification of taxable value in accordance with Section 200.065, Florida Statutes. The Board will adopt the millage rates for the Property Tax notices, also referred to as Truth in Millage (TRIM) notices. After that, the millage rates can be decreased throughout the budget process, but they cannot be increased without re -noticing all taxpayers. In September, the Board will have two (2) public hearings, one to adopt the tentative budget on September 8, 2022, and one to adopt the final budget on September 22, 2022. The County's budget is going from $592 million to a recommended $700.9 million. With a population that has gone from 280,000 to a forecasted 355,000 or an increase of 75,000. Over time, the budget has increased by 18%, while the population has grown by 27%. As the population continues to increase, future budgets are expected to increase. As the population increases, so will staffing needs. With reduced property values, there have been adjustments to the millage rates to provide needed services. For the Fiscal Year 2021, the Board decreased the General Fund/Fine & Forfeiture Fund millage rates by 0.1 mills. In Fiscal Year 2022, another 0.25 mills and the recommended budget have reduced them by another 0.253 mills. The recommended budget also has millage rate reductions in some other taxing districts. For the Fiscal Year 2023, the property values have increased 17.8% Countywide, with PSL increasing by 23.3%, Ft. Pierce increasing by 15.3%, and the unincorporated area increasing by 10.8%. The taxes collected are influenced by the millage rate and the assessed value. The aggregate rate expresses the average tax rate. It is the rate obtained by dividing the sum of the ad valorem taxes levied by the County's taxable value. St. Lucie County's millage rate is higher than the statewide average, and the taxable value is lower than the statewide average. These two factors combined result in county taxes per capita being slightly below the statewide average. The statewide average is $706, and St. Lucie County at $646. It is projected the County revenues and expenses for three years reflect: Revenue: • Property Taxes are estimated based on increases to the projected property value of 17.79%-FY 2023, 4%-FY2024, and FY 2025 19 1 P a g BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM • Half -Cent Sales Tax increased by 4% (FY 24) and 3% (FY 25) Expenses: • All FY 23 recommended budget expenses are included • 3% salary increases across all Board of County Commission departments and Constitution Offices • Health insurance increases in FY 2022, FY 2023, and FY 2024 by 10%. • All other expenses grow at CPI of 4% (FY 24) and 3% (FY 25). *This projection does not address potential storm expenses, staff increases, maintenance needs, etc., and service level changes such as restoring library hours. The projected the fiscal year 2023 incremental change in the value generates $30.7 million in the General Fund/Fine & Forfeiture Fund and another $600k in the Law Enforcement MSTU. After adjusting for a proposed 0.253 mill reduction, the incremental revenue is approximately $24 million in additional revenue. The first to be taken care of are state mandates, constitutional officers, judicial agencies, and outside agencies, accounting for $11.2 million of the $24 million, with a remaining $12.9 million to be allocated by the Board. The allocated funding is to maintain the existing service levels and includes funding for FRS increases mandated by the State, wage adjustments, and Health Insurance Increases. Also, as funding for Parks as they are in the last year of the Parks MSTU and plan to phase out the need for separate taxes. Also, the funding will address areas such as turnover issues among 911 operators, an increase in our liability insurance, inflationary increases, and fuel increases. After the items are funded for maintenance, the remaining left is $6.4 million. The funding for advanced level services includes increased funding for capital and transit services, added positions in various departments, and recommended restoring hours at two (2) libraries to extend services on Mondays. Staff also recommends increased funding for affordable housing, invasive plant management, information technology needs, landscaping, and attorney services. Reductions are being recommended in the Fine and Forfeiture Fund, Parks MSTU, and the South Hutchinson Island Beach district, and these changes equate to a 0.2941 aggregate millage rate reduction. The recommended rates are consistent with the rates discussed at the budget workshops, and the request is for setting the maximum millage rates in compliance with Truth in Millage (TRIM) requirements. The proposed millage rates changed to the following taxing districts: • Fine and Forfeiture Fund: 2.7294 (reduced by 0.2503 mills) • Parks MSTU: 0.1813 mills (reduced by 0.05 mills) • South Hutchinson Island (SHI) Beach Erosion MSTU: 0.5400 mills (reduced by 0.1213 mills) The changes in each millage rate result in an overall decrease of 0.3499 mills in the aggregate millage rate. The updated recommendation also includes 13% funding for the beach project and a local share from the erosion district, which equates to the proportion of the linear feet of shoreline related to Dollman Beach, Waveland Beach, and Normandy Beach. The changes in millage rate for property owners with the Board's guidance and direction would reduce the cities and the unincorporated area outside of South Hutchinson Island to a $370,000 homestead. The millage rate reduction would equate to a $96.96 reduction and, on Hutchinson Island, $135.78 related to that millage rate reduction. 20 1 P a g BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM Mr. Tipton advised that with the budget proposal, a reduction to the millage rate would surpass the goal by 30% and return taxpayers $18 million yearly with a substantial reduction over the 3-years. Chair Hutchinson mentioned the rates are being set for the tentative budget to allow Truth in Millage (TRIM) notices to be sent out, and it doesn't allow for the millage rates to be increased. They can only go lower. Staff recommended Board approval to set millage rates in order to comply with Truth in Millage (TRIM) requirements by: • Advising the Property Appraiser's Office of the millage rates as outlined on "Worksheet Analysis of Roll -Back Millage Rate, FY 2022 - 2023" for the fiscal year 2022-2023 under the column headed "2022- 2023 Millage." • Setting two public hearings, on September 8, 2022 (tentative budget hearing) and September 22, 2022 (final budget hearing), at 6:00 PM in the Roger Poitras Administration Annex Commission Chamber. A motion was mace to approve starr recommencations, anc it passes unanimously. RESULT: APPROVE MOVER: Commissioner District 1 Chris Dzadovsky SECONDER: Commissioner District 5 Cathy Townsend AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell D. PLANNING & DEVELOPMENT SERVICES 1. Administrative Approval Update from PDS Director Mayte Santamaria, Planning & Development Services Director, presented this item to the Board. A brief presentation on the Planning & Development Services monthly update on development applications received administrative approval through the department. This discussion focused on approvals that occurred in January. • Arcosa PNRD: Minor Adjustment to the Conditional Use Permit & Minor Site Plan • Florida Architectural Precast: Minor Adjustment to Minor Site Plan • Germany Canal 7830: Class A Mobile Home The purpose was to notify the Board of projects that qualified for administrative approval. No formal vote is necessary for this agenda item. This item was presented to the Board for informational purposes 21 1 BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM only E. PUBLIC SAFETY 1. National Check the Chip Day and World Rabies Day Fees The goal of Check the Chip Day is to encourage pet owners to have pets microchipped and to keep their registration information up to date with the microchip manufacturer. World Rabies Day is a global health observance to raise awareness about rabies and bring together partners to enhance prevention and control efforts worldwide. We would like to make microchipping available at both events. The microchips that Animal Safety Division purchased had a cost of $7.25 per chip with a lifetime registration, and there will not be a cost for the owner to register the pet. Animal Safety Division would like to make this available to the residents of unincorporated areas of St. Lucie County at no charge. The added benefit to microchipping is to help reunite animals in the field with their owners instead of impounding them to the animal shelter. Rangel Guerrero, Public Safety Director, and Maria Valencia, Public Safety Animal Safety Coordinator, presented this item to the Board. Staff is in partnership with a contracted veterinarian and is planning two public outreach and education events for unincorporated St. Lucie County residents. There will also be annual events moving forward. The first event will be in recognition of National Check the Chip Day, which will be on August 15, 2022. The event aims to encourage pet owners to have pets microchipped and to keep their registration information up to date with the microchip manufacturer. We plan to have this as a week-long event by appointment only through our County Animal Shelter. The second event will be World Rabies Day, September 28, 2022. World Rabies Day is a global health observance that started in 2007 to raise awareness about rabies and brings together partners to enhance prevention and control efforts worldwide. Since it falls on a weekday, staff believe it would better serve our residents if this event were held on Saturday, September 24, 2022, at St. Lucie County Fairgrounds. This will be a drive-thru event for the residents of the unincorporated areas of St. Lucie County, and pre -registration will be required. Staff also would like to offer free microchipping of pets at this event. Staff plans to distribute 150 between the two events for a total impact of $1,087.50. Staff recommended Board approval of fee waiver for microchipping as approved by the County Attorney. 'IIIULIUII VVdJ 111CMU LU CIPPIUVC JLdII 1UUUIIIIIICIIUdLIUIIJ, d1IU IL Pd JJCU UIIdIIIIIIUUJIy. RESULT: APPROVE MOVER: Commissioner District 5 Cathy Townsend SECONDER: Commissioner District 1 Chris Dzadovsky AYES: Frannie Hutchinson, Chris Dzadovsky, Linda Bartz, Cathy Townsend NAYS: None EXCUSED: Commissioner District 2 Sean Mitchell 11. ANNOUNCEMENTS 22 1 BOCC Regular Meeting Tuesday, July 19, 2022 9:00 AM A. The Board of County Commissioners will hold an Informal meeting on Tuesday, August 9, 2022, at 9 AM in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. B. The Board of County Commissioners will hold a Regular meeting on Tuesday, August 9, 2022, at 6 PM in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. C. The Board of County Commissioners will hold a Regular meeting on Tuesday, August 16, 2022, at 9 AM in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. 12. MOTION TO ADJOURN With no other information to be brought for consideration before the Board, the meeting was adjourned at 10:35 AM. Please note: Final minutes are recorded in the official minute's books filed with the Clerk of the Circuit Court and available for inspection upon request. 231Page DocuSign Envelope ID: 404D1072-ADDO-4442-BC6B-547748B46780 d ... Board of County Commissioners Chris Dzadovsky DISTRICT 1 Sean Mitchell DISTRICT 2 Chair Linda Bartz DISTRICT 3 Frannie Hutchinson DISTRICT 4 Vice -Chair Cathy Townsend DISTRICT 5 Administration Howard N. Tipton COUNTY ADMINISTRATOR Dan McIntyre COUNTY ATTORNEY Rvr TO: Howard N. Tipton, County Administrator n THROUGH: Alphonso Jefferson, Deputy Count%dministrator Dan McIntyre, County Attorney Jennifer Hill, Office of Management and Budget Director FROM: Matt Baum, Parks & Recreation Director ACE? DATE: July 8, 2022 SUBJECT: Clover Park Main Field Renovation —Waive Bid Process On June 7, 2022, the Board approved renovating the main field at Clover Park Stadium at an estimated cost of $1.5 million. On July 5, 2022, the Board approved the First Amendment to Work Authorization No. 4 Contract 19-08-763 with EDC to perform the engineering and design work for the main field renovation at Clover Park Stadium. The next step is to Bid the construction and installation of the turf playing surface. Staff recommends the Board waive the BID process per Section 8.1 a 10 of the County's Purchasing Manual and purchase lay and play turf from South Florida Sod Farm, LLC in the amount of $431,250. This cost is for a unique sod product called lay and play turf and includes delivery. Lay and play turf has the ability to establish a game ready quality playing surface as soon as the day after installation versus standard 419 Bermuda Turf, which takes several months to grown in during the appropriate growing season and take root before the field can be used for practice and games. However, based on the current project timeline the turf will not be installed until December at which time standard 419 Bermuda Turf could not be effectively grown in and become established. Lay and play turf is the only way that the County will be able to complete this project by December in order to have the main field ready for the 2023 Spring Training Season and provide a premium Major League Baseball field for the players. Additionally, there are two recommended and approved vendors with the necessary Super Bowl experience and skillset to install this lay and play turf product. The two vendors have the specialized equipment and many years of experience and references to install the lay and play turf. Therefore, staff recommends seeking quotes from these two vendors to complete the main field renovation including installation of the lay and play sod. {Matt Baum I Department Director I Parks & Recreation . 12000 Virginia Avenue I Fort Pierce, FL 34982 (772) 462-2551 (772) 462-1428 r .j baumm@stlucieco.org �'=' (772) 462-3699 (Rwww.stlucieco.gov DocuSign Envelope ID: 404D1072-ADDO-4442-BC66-547748B46780 Staff recommends board approval to waive the bid process and purchase lay and play turf in the amount of $431,250 from South Florida Sod Farm, LLC and to request quotes for field renovations per the plans including installation of lay and play turf from the following two qualified and recommended vendors; Briggs Golf Construction, Inc. and Perfect Pitch Sports. cc: Joy Hawthorne, Parks & Recreation Assistant Director Desiree Cimino, Purchasing Manager Eric Jackson, Stadium Manager Pam Medina, Office Operations Specialist 2