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HomeMy WebLinkAboutMinutes 03.15.2016S■TkaL■(di 1 E COUNTY F L o R r D A BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Regular Meeting March 15, 2016 Convened: 9:00 AM Adjourned: 9:43 AM 1. CALL TO ORDER The meeting was called to order at 9:00 AM by District No. 5, Chairman Kim Johnson Attendee Name V District No. 5, Chairman District No. 1, Vice -Chairman Arrived Present 9:00 AM Kim Johnson Chris Dzadovsky Present 9:00 AM Tod Mowery District No. 2 Present 9:00 AM Paula A. Lewis District No. 3 Present 9:00 AM Frannie Hutchinson District No. 4 Present 9:00 AM Howard Tipton Administrator Present 9:00 AM Heather Young Asst. County Attorney Present 9:00 AM Laurie Waldie Utility Director Present 9:00 AM Beth Ryder Community Services Director Present 9:00 AM Asheley Hepburn Director, Office of Management & Budget Present 9:00 AM Leslie Olson Director, Planning & Development Services Present 9:00 AM Ceretha Leon Human Resources Director Present 9:00 AM Shai Francis Director Present 9:00 AM John Wiatrak Airport Manager Present 9:00 AM Ron Parrish Public Safety Director Present 9:00 AM Joseph E. Smith Clerk of Circuit Court Present 9:00 AM Melissa Upton Clerk to the Board Present 9:00 AM 2. INVOCATION Generated 311812016 3:18 PM Regular Meeting Tuesday, March 15, 2016 9:00 AM 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES 1. Board of County Commissioners minutes for the meeting of Tuesday, March 01, 2016 RESULT: ACCEPTED [UNANIMOUS] MOVER: Tod Mowery, District No. 2 SECONDER: Paula A. Lewis, District No. 3 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson 5. PROCLAMATIONS APPROVAL A. Resolution proclaiming the week of March 20-26, 2016 as "Florida Surveyors & Mappers Week" in St. Lucie County, Florida. Tom Kiernan accepted the resolution on behalf of the Florida Surveying and Mapping Society. He thanked the Board for their recognition. Mr. Kiernan also expressed his appreciation of the County Surveyor, who will be retiring this year. He thanked him for preserving the county's values and quality of life. RESULT: ADOPTED [UNANIMOUS] MOVER: Tod Mowery, District No. 2 SECONDER: Paula A. Lewis, District No. 3 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson B. Resolution proclaiming the month of March 2016 as "American Red Cross Month" in St. Lucie County, Florida. Judy Nash, the Disaster Action Team Captain for the St. Lucie County Red Cross office accepted the resolution. Ms. Nash was accompanied by Members of the Disaster Action Team. The group responds to emergencies and provides services to those affected in St. Lucie County. She indicated that the group responded to 50 house fires in 2015. She thanked the Board for their recognition and reminded the county that the Red Cross is here to help. Commissioner Dzadovsky asked how members of the community can become volunteers with the Red Cross. Ms. Nash answered that the volunteer process can begin online at Redcross.org or volunteers may contact the St. Lucie County office on Midway Road directly. She said the group offers training and works with the sheriff's office and emergency management services to respond when needed. Chairman Johnson commented that the Red Cross does a great job for victims in St. Lucie County. 2 1 P a g e Regular Meeting Tuesday, March 15, 2016 9:00 AM RESULT: ADOPTED [UNANIMOUS] MOVER: Paula A. Lewis, District No. 3 SECONDER: Chris Dzadovsky, District No. 1, Vice -Chairman AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson C. Resolution proclaiming the Week of April 10-16, 2016 as "Crime Victims' Rights Week" in St. Lucie County, Florida. Major David Thompson from the St. Lucie County Sheriff's Office accepted the resolution along with Debra Butler, President of Guardians for New Futures and Chair of the 19th Judicial Circuit Victims' Rights Coalition. Ms. Butler thanked the Board on behalf of the coalition and the sheriff's office for their support. She encouraged all members of the community to become involved with the coalition. She spoke about an upcoming poker run event to raise funds for victims. Major Thompson thanked the Board for their recognition. He addressed the long term emotional harm that victims of crime endure. He said the community is very fortunate to have this coalition and the victim's advocates at the sheriff's office to provide their services. He thanked the Board and members of the public for their support of the organization and victims in the community. RESULT: ADOPTED [UNANIMOUS] MOVER: Paula A. Lewis, District No. 3 SECONDER: Chris Dzadovsky, District No. 1, Vice -Chairman AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson D. Resolution acknowledging the United Veteran's of St. Lucie County, Inc. for the outstanding efforts and coordination for the submission of the grant and subsequent award of four new service vehicles to promote enhanced service to veterans in St. Lucie County, Florida. Dan Depagnier, Chair of the United Veterans of St. Lucie County Inc accepted the resolution along with Vice -Chair, Roy Brewer. Mr. Brewer thanked Commissioner Lewis for her encouragement to pursue this grant. He declared the total amount of the grant equaled $285,320. He thanked the following people for their help with the grant; Nancy Wiseman of FDOT, Jane Petrowski of FDOT, Corine Williams, and Donna Carlsen. He said that Ms. Carlson provided valuable information for getting the project off the ground. Mr. Brewer also thanked his wife and the veterans of St. Lucie County for their support. He commented that the vehicles are the most outstanding in the state of Florida and he asked the Board to consider adding drivers to the program to assist with transport of the veterans. Mr. Brewer concluded that he was proud of the work he is able to do for others in the community. Mr. Depagnier thanked the Board on behalf of the 40,000 area veterans. He thanked Mr. Brewer for the time and effort put into the project. He spoke about the Medal of Honor recipient who broke ground for the Gold Star Families Memorial, and how he accepted his award on behalf of those who lost their lives to protect him. Mr. Depagnier said he is accepting the resolution on behalf of Donna Marie Carlsen-Deyoung, who was a very important part of this project. 3 1 P a g e Regular Meeting Tuesday, March 15, 2016 9:00 AM Chairman Johnson thanked Mr. Brewer and Mr. Depagnier for being champions for veterans in the community. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Frannie Hutchinson, District No. 4 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson 6. PUBLIC COMMENT (excluding Public Hearing items) 7. PRESENTATIONS Non -Agenda Item - WPSL Christmas Kids of SLC This item was moved after Item 8. Consent Agenda by Chairman Johnson. Carol Wyatt for WPSL Christmas Kids of St. Lucie County spoke about the 70th year of the program, which provides toys during the holidays. They have also taken part in a summer program for 20 years. She indicated the focus of the summer program is a water safety and swimming program in the county. The program enables children to know what to do to save themselves once they have fallen into water. She thanked the county for running the program, Jennifer and Mercedes with the Aquatics team and the program's volunteers. Ms. Wyatt said that there is currently enough money to put 100 children through the water safety program and volunteers will be working at events to make sure they are able to keep raising funds. Another representative thanked Carol, and indicated how important the water safety program is for the children of the community. Chairman Johnson asked how people can contribute to the program. Ms. Wyatt clarified that the Christmas Kids are part of a separate program and that anyone can contact the radio station directly to help either program. 2015 Wells Fargo Credit Card Revenue Sharing Program - Joseph E. Smith, St Lucie County Clerk of Court Joseph E. Smith, the St. Lucie County Clerk of Court began his presentation with an update on the Clerk's Office. He informed the Board of the independent internal audit partnership with RSM to maximize resources and effectiveness. The internal audit committee worked with RSM to conduct a broad, entity -wide assessment. The primary goal was to find risk within a government entity. This includes risk associated with the following categories; financial, compliance, public perception, strategic and performance/operational. On March 11th the Risk - Based Internal Audit Plan was presented for fiscal year 2016, and was approved by the Internal Audit Advisory Committee. Clerk Smith indicated that 2 audits will be conducted this year and the results will be shared with the Board. Clerk Smith also updated the Board on the Comprehensive Annual Financial Report (CAFR) and the Popular Annual Financial Report (PAFR), also known as "Dollars & Sense: Your Practical Guide to County Finances". The award -winning reports give the public a recap of county 4 1 P a g e Regular Meeting Tuesday, March 15, 2016 9:00 AM finances during the previous year. He stated that these reports are usually received by the end of March, however the reports for fiscal year 2015 will not be produced until late April or May. Clerk Smith informed the Board that the State of Florida has delayed the financial data associated with the Florida Retirement System. All counties are affected by this delay and the reports will be presented as soon as the information is available. Clerk Smith noted that the 2014 Dollars and Sense guide is still winning awards, including the Treasure Coast Advertising Foundation's Gold ADDY. Clerk Smith presented the Wells Fargo Credit Card Revenue Sharing Program. He explained that since 2011 the Clerk's Office of St. Lucie County has used Wells Fargo's credit card rebate sharing program. This program allows the Clerk's Office to generate new revenue for tax payers while decreasing operating costs. He explained that the program works in the same way cash back rewards programs on personal credit cards do. The team of professionals at the Clerk's Office reached out to county vendors and encouraged them to accept payment by credit cards instead of checks. Wells Fargo provides the county with a check for the revenue and rewards generated throughout the year. Clerk Smith informed the Board that in 2013 and 2014, this program generated approximately $153,000 each year. He explained that in 2015 the contract with Wells Fargo was renegotiated for a higher rate of return, increasing the revenue share by 33% to 1.8%. To date, the program has made $742,267 for taxpayers and cut the Clerk's printing and mailing costs by $750,000 since 2011. Clerk Smith presented the Board with a check for $201,268.60, generated by the program in 2015. The Internal Auditor provided the commissioners with copies of the risk assessment plan. Clerk Smith thanked the County Administrator, the commissioners and staff for their cooperation and input regarding the upcoming internal audit projects. 8. CONSENT AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Tod Mowery, District No. 2 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson A. WARRANTS 1. Warrant Lists 21 & 22 B. ADMINISTRATION 1. 2016 Federal Legislative Agenda C. COUNTY ATTORNEY 1. Resolution A, B, C and D - Subordination of County Utility Interests - State Project No. 94003-2502 - SR 713 - Kings Highway - Parcel 104.8, Parcel 110.3, Parcel 122.3R and Parcel 123.2R 51 Regular Meeting Tuesday, March 15, 2016 9:00 AM 2. Resolution - Amendment to the Investment Policy 3. Interlocal Agreement with the City of Port St. Lucie for Water Service to Property at 9001 Midway Road 4. Hangar Sublease Assignment - Topper Holdings, LLC to Planemarketing, LLC D. COMMUNITY SERVICES 1. Annual State Aid to Libraries Grant 2. Annual State Aid to Libraries Grant Acceptance-FY16 3. Award of Invitation to Bid (ITB) No. 15 E. COURT ADMINISTRATION There are no items scheduled. F. ENVIRONMENTAL RESOURCES There are no items scheduled. G. HUMAN RESOURCES 1. Corizon Inmate Health Care 2015-2016 2. Corizon HIV Meds Oct 2015 thru Jan 2016 H. INFORMATION TECHNOLOGY There are no items scheduled. I. MOSQUITO CONTROL & COASTAL MGMT. SERVICES There are no items scheduled. J. OFFICE OF MANAGEMENT & BUDGET 1. Resolution - Energy Efficiency (FP&L) 2015 2. Resolution - SLC, Capital Imp. Revenue Bonds, Series 2016 (Jail Security System) 3. Resolution - SLC, Equipment Lease/Purchase Agreement (800 MHz Radio System Upgrade) 4. Request for Proposal (RFP) No. 15-071, Appraisal Services K. PARKS, RECREATION & FACILITIES 6 1 P a g e Regular Meeting Tuesday, March 15, 2016 9:00 AM 1. WPSL Christmas Kids of SLC Chairman Johnson allowed representatives present for this under Item 7. Presentations . 2. Authorization for four additional Jail Maintenance Specialist positions 3. Golf Cart Lease Bid 15-059 L. PLANNING & DEVELOPMENT SERVICES 1. Acceptance of the Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) for the Microsurface Runway 14/32 at the St. Lucie County International Airport M. PUBLIC SAFETY There are no items scheduled. N. PUBLIC WORKS 1. The Crossing, A Network of Community Churches, Inc. 2. North 2nd Street Change Order No. 8 with Mancil's Tractor Service, Inc. 3. North 2nd Street Change Order No. 9 with Mancil's Tractor Service, Inc. O. SHERIFF'S OFFICE 1. Resolution - Authorization to Accept the 2016 Edward Byrne Memorial Justice Assistance JAG Countywide Grant (2016-JAGD-STLU-3-H3-052) P. SOLID WASTE There are no items scheduled. Q. SUPERVISOR OF ELECTIONS There are no items scheduled. R. TRANSPORTATION PLANNING ORGANIZATION There are no items scheduled. S. UTILITIES There are no items scheduled. 9. PUBLIC HEARINGS 7 1 P a g e Regular Meeting Tuesday, March 15, 2016 9:00 AM There are no items scheduled. 10. REGULAR AGENDA There are no items scheduled. 11. ANNOUNCEMENTS Non -Agenda Item - County Administrator All Aboard Florida Update The County Administrator spoke about an article published recently regarding quiet zones related to the All Aboard Florida train. He wanted to inform the Board and public of the sequence of events necessary to address the safety enhancements that allow trains to pass through crossings without blowing their horn, also known as quiet zones. He said that the first step is to receive the final plans for construction of those intersections, which has not happened yet. He explained that as soon as these plans are received, the Regional Planning Council will host a meeting with area governments to discuss the project. Commissioner Dzadovsky expressed negative feedback regarding the possibility that the county would be legally responsible for any accidents that happen at these crossings. The County Administrator answered that this liability issue, as well as the topic of safety at the crossings are the main concerns for discussion with the Regional Planning Council and the Federal Railway Administration. A. The Board of County Commissioners will hold a Special Informal Erosion District meeting on April 5, 2016 at 1p.m. to discuss the Fort Pierce Shore Protection Project and General Reevaluation Report in Conference Room #3 of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. B. The Board of County Commissioners will hold a Regular Board meeting on April 5, 2016 at 6 p.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. C. The Board of County Commissioners will hold a Regular Board meeting on April 19, 2016 at 9 a.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. D. The Board of County Commissioners monthly Informal Board meeting has been moved from April 12 at 9a.m. to April 19, 2016 at 1p.m. in Conference Room #3 of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. E. The Board of County Commissioner and the City of Fort Pierce will hold a Joint Meeting regarding The Port of Fort Pierce on Thursday, April 21, 2016 at 2p.m. in the County Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. 8 1 P a g e Regular Meeting Tuesday, March 15, 2016 9:00 AM 12. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned. Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. 9 1 P a g e