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HomeMy WebLinkAboutAgenda Packet 06.21.2016T. ®lI COUNTY F LORI D A BOARD OF COUNTY COMMISSIONERS AGENDA ST. LUCIE COUNTY Regular Meeting Tuesday, June 21, 2016 9:00 AM St. Lucie County Commission Chambers 2300 Virginia Avenue 3rd Floor of Roger Poitras Building Fort Pierce, FL 34982 BOARD MEMBERS District No. 5, Chairman KIM JOHNSON District No. 1, Vice -Chairman CHRIS DZADOVSKY District No. 2 TOD MOWERY District No. 3 PAULA A. LEWIS District No. 4 FRANNIE HUTCHINSON Mission Statement To provide service, infrastructure and leadership necessary to advance a safe and sustainable community, maintain a high quality of life, and protect the natural environment for all our citizens Generated 612012016 4:11 PM Regular Meeting Tuesday, June 21, 2016 9:00 AM WELCOME All meetings are televised. All meetings provided with wireless internet access for public convenience. Please turn off all cell phones and pagers prior to entering the commission chambers. Please mute the volume on all laptops and PDAs while in use in the commission chambers. GENERAL RULES AND PROCEDURES —Attached is the agenda, which will determine the order of business conducted at today's Board meeting. INVOCATION -PLEDGE — To bring order and decorum to its meeting, the Board begins its meetings with an invocation followed by the Pledge of Allegiance. Participation is voluntary. CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually, usually in the order listed on the agenda. PUBLIC HEARINGS — These items may be heard on the first Tuesday at 6:00 P.M. or as soon thereafter as possible and on a third Tuesday at 9:00 A.M. or as soon thereafter as possible, these time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allocated at the beginning of each meeting for the general public comment. Please limit comments to three minutes. DECORUM — Please be respectful of others' opinions. MEETINGS — All Board meetings are open to the public and are held on the first and third Tuesdays of each month; the first Tuesday at 6:00 P.M. and the third Tuesday at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the Safety & Risk Manager at (772) 462-1783 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. 2 1 P a g E Regular Meeting Tuesday, June 21, 2016 9:00 AM 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Board of County Commissioners minutes for the meeting of Tuesday, May 10, 2016 B. Board of County Commissioners minutes for the meeting of Tuesday, June 07, 2016 5. PROCLAMATIONS APPROVAL A. Proclamation - Recognizing Frank A. Frey, General Engineer, High Speed Rail Division at Federal Railway Administration, for utilizing his unique experience in railroad safety to assist St. Lucie County with safety improvements required for railways included in final plans for All Aboard Florida in St. Lucie County, Florida. 6. PUBLIC COMMENT (excluding Public Hearing items) 7. PRESENTATIONS There are no items scheduled. 8. CONSENT AGENDA A. WARRANTS 1. Warrant Lists 35 & 36 B. ADMINISTRATION There are no items scheduled. C. COUNTY ATTORNEY 1. Resolution - Allowing the Children's Home Society of Florida, Treasure Coast Division, a Not for Profit Corporation, the continued use of space at 4520 Selvitz Road, Fort Pierce, for the operation of a residential child care shelter for runaway and homeless children 3 1 P a g e Regular Meeting Tuesday, June 21, 2016 9:00 AM Staff recommends the Board adopt the proposed resolution approving the Facilities Use Agreement with the Children's Home Society of Florida, Treasure Coast Division, and authorize the Chairman to sign the resolution and the Seventh Amendment to the Facilities Use Agreement. 2. Resolution - Allowing the Drug Abuse Treatment Assn., Inc., A Not For Profit Corporation, the use of space at 4590 Selvitz Road, Fort Pierce, to provide shelter and care for dependent children and children awaiting dependency adjudication Staff recommends the Board adopt the proposed resolution approving the Facilities Use Agreement with the Drug Abuse Treatment Assn., Inc, and authorize the Chairman to sign the resolution and the Fourteenth Amendment to the Facilities Use Agreement. 3. Melody Lane Parking Area Interlocal Agreement between City of Fort Pierce and St. Lucie County Staff recommends that the Board approve the Interlocal Agreement and authorize the Chairman to sign the Interlocal Agreement. D. COMMUNITY SERVICES 1. Resolution - Modification of Community Services Block Grant (CSBG) Staff recommends Board approval of the FY16 Community Services Block Grant modification (16SB-OD-12-00-01-023) and Resolution and authorization for the Chairman to sign documents as approved by the County Attorney. W-U7►AlI► IF-11C7e11us] ►1 There are no items scheduled. F. ENVIRONMENTAL RESOURCES 1. Tourist Development Council /Mosquito Control District Hybrid Position Staff recommends the Board approve the Environmental Education & Eco-Tourism Coordinator position request (NPR16-006), contingent upon Mosquito Control District Board support/approval. C�� : l�1 a 1_� ► � :7 ���1�1:Z�I �� There are no items scheduled. H. INFORMATION TECHNOLOGY 1. SLC Mobile App Software Staff recommends Board approval of contract and authorization for Chairman to sign as approved by the County Attorney, in order to purchase the WebQA software applications (GovQA) and Board approval to procure this item in accordance with 4 1 P a g e Regular Meeting Tuesday, June 21, 2016 9:00 AM section 5.2(F)-Exempt Purchase, of the County Purchasing Manual. I. MOSQUITO CONTROL & COASTAL MANAGEMENT SERVICES There are no items scheduled. J. OFFICE OF MANAGEMENT & BUDGET There are no items scheduled. K. PARKS, RECREATION & FACILITIES 1. Waiver for 2016 Chili Cook Off Staff recommends Board approval to waive the facility rental fee of $9,750.00 as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. 2. Waiver for Back to School Event Staff recommends Board approval to waive the facility rental fee of $3,345.00 as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. 3. Tradition Field Expansion Joint Replacement & Waterproofing Change Order #1 Staff recommends Board approval of Change Order #1 in the amount of $31,249.55 for the Tradition Field Expansion Joint Replacement & Waterproofing and authorization for the Chairman to sign documents as approved by the County Attorney. L. PLANNING & DEVELOPMENT SERVICES There are no items scheduled. M. PUBLIC SAFETY There are no items scheduled. N. PUBLIC WORKS 1. Additions to Stormwater Capital Improvement Plan (CIP) Staff recommends Board approval to add Culvert Projects to the FY16-FY17 budget and amend the CIP accordingly. 2. North 2nd Street Change Order No. 12 with Mancil's Tractor Service, Inc. Staff recommends Board approval of St Lucie County's Change Order No. 12 with Mancil's Tractor Service, Inc. in the amount of $12,281.50 and authorization for the Chairman to execute the change order as approved by the County Attorney. 5 1 P a g e Regular Meeting Tuesday, June 21, 2016 9:00 AM O. SHERIFF'S OFFICE 1. Authorization to apply for the 2016 Edward Byrne Memorial Justice Assistance Grant JAG Local Staff recommends that the Board approve the St. Lucie County Sheriff's Office submission of the electronic application for the 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Local Solicitation offered by the US Department of Justice, Office of Justice Programs and the Bureau of Justice Assistance. P. SOLID WASTE There are no items scheduled. Q. SUPERVISOR OF ELECTIONS There are no items scheduled. 1I.TA►1,10914CA115001I20011011011419100_ 011FAA11[9I►1 There are no items scheduled. S. UTILITIES There are no items scheduled. 9. PUBLIC HEARINGS A. COUNTY ATTORNEY 1. Draft Ordinance - Referendum Slot Machines at Pari-Mutuel Facilities Staff recommends that the Board determine whether to adopt the draft Ordinance. B. OFFICE OF MANAGEMENT & BUDGET 1. Resolution - Amendment to the Fiscal Year 2015-2016 Budget Staff recommends Board approval of Budget Resolution amending the fiscal year 2015-2016 budget. 10. REGULAR AGENDA A. PLANNING & DEVELOPMENT SERVICES 1. Islamorada Beer Company Letter of Intent Staff recommends Board authorization to have the Chairman to send a Letter of Intent to offer Islamorada Beer Company an Ad Valorem Tax Exemption phased over four (4) 6 1 P a g e Regular Meeting Tuesday, June 21, 2016 9:00 AM years, as determined by the St. Lucie County Property Appraiser and a Job Growth Investment Grant (JGIG) in the amount of up to $16,500.00 payable over two (2) years ($8,250/year). 2. A-1 Roof Trusses Letter of Intent Staff recommends Board authorization to have the Chairman send a Letter of Intent to offer A-1 Roof Trusses an Ad Valorem Tax Exemption phased over six (6) years, as determined by the St. Lucie County Property Appraiser and a Job Growth Investment Grant (JGIG) in the amount of up to $44,550.00 payable over two (2) years ($22,275/year). 11. ANNOUNCEMENTS A. County offices will be closed on Monday, July 4, 2016 to observe Independence Day. B. The Board of County Commissioners will hold a Regular Board meeting on July 5, 2016 at 6 p.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. C. The Board of County Commissioners will hold an Informal Meeting on July 12, 2016 at 9 am in Conference Room #3. D. The Board of County Commissioners Regular Board meeting on July 19, 2016, has been rescheduled to July 26, 2016 at 9 a.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. 12. MOTION TO ADJOURN 7 1 P a g e 4.A S■TkaL■(di 1 E COUNTY F L o R r D A BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BOCC Special Meeting May 10, 2016 Convened: 11:30 AM Adjourned: 11:55 AM 1. CALL TO ORDER The meeting was called to order at 11:30 AM by District No. 5, Chairman Kim Johnson Attendee Name M District No. 5, Chairman District No. 1, Vice -Chairman Status Arrived Kim Johnson Present 11:30 AM Chris Dzadovsky Present Present 11:30 AM 11:30 AM Tod Mowery District No. 2 Paula A. Lewis District No. 3 Present 11:30 AM Frannie Hutchinson District No. 4 Present 11:30 AM Howard Tipton Administrator Present 11:30 AM Bob Adolphe Deputy County Administrator Present 11:30 AM Mark Satterlee Deputy Administrator Present 11:30 AM Daniel S. McIntyre County Attorney Present 11:30 AM Edward Matthews Parks, Recreation & Facilities Director Present 11:30 AM Beth Ryder Community Services Director Present 11:30 AM Asheley Hepburn Director, Office of Management & Budget Present 11:30 AM Ceretha Leon Human Resources Director Present 11:30 AM Melissa Upton Clerk to the Board Present 11:30 AM 2. 3. 9 INVOCATION PLEDGE OF ALLEGIANCE GENERAL PUBLIC COMMENT Generated 51121201610:48 AM Packet Pg. 8 4.A BOCC Special Meeting Tuesday, May 10, 2016 11:30 AM 5. REGULAR AGENDA A. ADMINISTRATION 1. Non -Binding Term Sheet between the SFS (N.Y. Mets) and St. Lucie County The County Administrator presented this item for the approval of a non -binding term sheet between the SFS (N.Y. Mets) and St. Lucie County. The County Administrator explained that the county has been a Spring Training W destination for the N.Y. Mets since 1988 and the opening of what is now Tradition Field. Z Over the years of this relationship the county has seen the stadium used as an anchor tenant in the development of the area known as St. Lucie West as well as a key to the o county's tourism development efforts. He explained that the county and the Mets have Q held talks about the possibility of extending the relationship while at the same time o enhancing and upgrading Tradition Field. The proposed non -binding term sheet reflects a the progress of these discussions and the proposed framework for a long-term a - agreement. The County Administrator Reviewed the key points of the agreement: -The term of the deal is 25 years, a long term extension. -The total amount of debt will be just over $60 million, including $55 million of new construction and $5.4 million in debt restructuring. He offered explanation of this point. The funding for Tradition Field comes primarily from the tourist tax in the county and detailed the breakdown of this 5 cent tax. Use of the tourist tax for professional sports stadiums is one of the few allowed uses, which is paid by visitors. The tourist tax will be pledged along with the anticipated state contribution to repay the debt for the $55 million in improvements and upgrades to Tradition Field. The Mets will be paying a minimum of $2 million annually towards the debt and O&M costs. The existing debt of $5.4 million will be paid off by the Mets. -The State of Florida participation through the Department of Economic Opportunity will total $20 million over 20 years and is required to make this deal work. This is an application process and the money will be pledged to go towards the debt. Without the state's assistance the deal will not work. -Over a 25 year term, looking at the proposed total cost of ownership which includes debt as well as operations and maintenance (O&M) and renewal and replacement (R&R), the County will pay $87 million or 53%, the Mets will pay $58 million or 35%, and the State will pay $20 million or 12%. The County Administrator explained this will be a partnership, which each party involved making a significant investment. -In regards to a return on investment, the county will be conducting an updated study on the economic impacts attributed to Tradition Field and the construction of this project. However, using the low end of the range from the study in 2009, which was at $30 million annually and holding that value constant over the 25 year term, the community impact from spending totals at least three-quarters of 2 1 P a g e IPacket Pg. 9 BOCC Special Meeting Tuesday, May 10, 2016 11:30 AM 4.A a billion dollars ($750,000,000). This will result in a return on investment of 5 to 1, which staff considers good for tourism and economic development. The County Administrator explained the key principles held by staff through these discussions: -Tradition Field has seen continued investment by the county and has delivered a good team and fan experience. However, he indicated that this is one of the older stadiums in the state and there are some large capital projects on the horizon. He pointed out that all parties would benefit if the county is able to make these investments as part of a larger renovation, as well as obtain an extended commitment from the team -The proposed renovations and new construction will primarily be paid from the Tourist Development Tax and increased payments from the Mets. A small portion coming from Parks MSTU and sales tax will go toward the cost of public use ball fields. The County Administrator explained the importance of protecting the general fund, which includes property taxes, from going towards this project. He felt that the county has achieved this goal. -From a tourism perspective, staff is committed to maximizing relationships with the state's #1 tourist market, the greater New York area. By continuing this relationship with the Mets, the county's brand in the northeast is strengthened and will benefit tourism for years to come. -The economic impacts from the construction and renovations over a 24 month period will be significant for this project. It is a joint desire by the county and the Mets to have as much work done by local companies as is reasonably possible. The County Administrator continued his presentation by detailing the next steps in the process. He indicated if the non -binding term sheet is approved the county will need to work through the application process for state funding, aiming to have the application completed by the first week of August. He pointed out one of the key documents in the state paperwork that still needs to be negotiated is the Facilities Use Agreement (FUA). This document contains many of the details of the proposed deal framework and will be worked through for the Board to approve. The next step, will be design work as staff works through the various issues related to this expansion. The County Administrator noted that with the state's participation of $20 million and working through all the necessary details to find a deal that benefits all parties, the goal is to begin construction following the conclusion of Spring Training 2017. Staff introduced the 3 representatives for the Mets who have been working with staff: Michael Kanner, Special Assistant to the President; Paul Taglieri, Director of Mets Operations in Florida; and Doug Anderson, Special Advisor and Projects Coordinator. The County Administrator indicated that St. Lucie County is a smaller tourism market and it is unusual for Major League Baseball teams to continue relationships in these markets. He recognized county staff for their work during these discussions, including the County Attorney, the Deputy County Administrator, the President of the Economic Development Council, the Director of Parks, Recreation and Facilities, the Manager of w z U_ 0 J 0 a a Q 3 1 P a g E IPacket Pg. 10 BOCC Special Meeting Tuesday, May 10, 2016 11:30 AM 4.A Tourism and Venues and the OMB Director. Staff recommended approval of the non -binding time sheet and to move forward with the steps outlined in the presentation. Commissioner Dzadovsky commented that the 5 to 1 figure for return on investment was most likely a low estimate and the Tourism Development Council will be conducting a new report. He thanked the TDC for their efforts as a volunteer board. He spoke about the population growth over the last 28 years, and the influence from the New York metropolitan market. He also mentioned the Treasure Coast International Airport, and the potential of attracting a commercial airline to the region for additional tourism growth. Commissioner Dzadovsky asked if the supplement of revenue from the tourist development tax would remain in a "lockbox", to act as savings. The County Administrator answered that aspect is part of the financial plan that has been developed and appears on the term sheet. He indicated that funds from years that produce more than expected will go into a restricted reserve, for use on R&R capital replacements or to make sure debt and O&M responsibilities are met. Commissioner Dzadovsky added to make sure the bonds are not backed by ad valorem tax dollars. The County Administrator answered that it will be treated like an enterprise fund. Chairman Johnson thanked staff and representatives from the Mets for their hard work and cooperation. He commented on the impact on local businesses, restaurants, hotels and real estate. Commissioner Dzadovsky commented on the significance of the local hiring aspect of the term sheet. He added that the green collar apprenticeship program should be taken into consideration for the new opportunities. After the vote was approved, Mr. Taglieri addressed the Board. He explained that this was the result of over a year of work. He mentioned the growth of St. Lucie County in the 18 years he has lived here and expressed optimism over the continued growth of the Mets organization in the area. The thanked the Board on behalf of the Mets' ownership. Chairman Johnson thanked Mr. Taglieri and expressed excitement about keeping the Mets "home" in Port St Lucie. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Tod Mowery, District No. 2 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson 6. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned. Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. a w z Z U_ 0 J 0 a a 5 4 1 P a g e Packet Pg. 11 4.6 S■TkaL■(di 1 E COUNTY F L o R r D A BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Regular Meeting Z u- June 7, 2016 Convened: 6:00 PM O Adjourned: 8:18 PM Q O 1. CALL TO ORDER a a The meeting was called to order at 6:00 PM by District No. 5, Chairman Kim Johnson Attendee Name Kim Johnson District No. 5, Chairman District No. 1, Vice -Chairman Arrived 6:00 PM Present Chris Dzadovsky Present Present 6:00 PM 6:00 PM Tod Mowery District No. 2 Paula A. Lewis District No. 3 Present 6:00 PM Frannie Hutchinson District No. 4 Present 6:00 PM Howard Tipton Administrator Present 6:00 PM Bob Adolphe Deputy County Administrator Present 6:00 PM Mark Satterlee Deputy Administrator Present 6:00 PM Daniel S. McIntyre County Attorney Present 6:00 PM Katherine Barbieri Asst. County Attorney Present 6:00 PM Don West Public Works Director Present 6:00 PM Asheley Hepburn Director, Office of Management & Budget Present 6:00 PM Leslie Olson Director, Planning & Development Services Present 6:00 PM Ron Parrish Public Safety Director Present 6:00 PM Melissa Upton Clerk to the Board Present 6:00 PM 2 3. INVOCATION PLEDGE OF ALLEGIANCE Generated 6114120163:06 PM Packet Pg. 12 4.13 Regular Meeting Tuesday, June 7, 2016 6:00 PM 9 5 C-1 7. Q APPROVAL OF MINUTES A. Board of County Commissioners minutes for the meeting of Tuesday, May 17, 2016 RESULT: ACCEPTED [UNANIMOUS] MOVER: Tod Mowery, District No. 2 SECONDER: Paula A. Lewis, District No. 3 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson PROCLAMATIONS APPROVAL There are no items scheduled. PUBLIC COMMENT (excluding Public Hearing items) Howard Fein, Fort Pierce Resident - Mr. Fein spoke about the questions he had raised at the previous Board of County Commissioners meeting. He indicated that a healthy county will have between 8-16% of land set aside for commercial industrial use. He stated that St. Lucie County has cut the amount from 3% to 2%. He expressed concern that St. Lucie County employees are ranked 60th out of 67 Florida counties in terms of pay. He said that future funding, industry and employment of the county needs to be examined more fully. Mr. Fein spoke about private investment being used to solve the salinity issue in the Indian River. He stated that he hopes to join the Board and present his own ideas. PRESENTATIONS There are no items scheduled. CONSENT AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Tod Mowery, District No. 2 SECONDER: Paula A. Lewis, District No. 3 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson A. WARRANTS 1. Warrant Lists 32, 33 & 34 B. ADMINISTRATION 1. Children's Services Council Nominees 2 1 P a g e Packet Pg. 13 4.13 Regular Meeting Tuesday, June 7, 2016 6:00 PM C. COUNTY ATTORNEY 1. All Aboard Florida - Payment of Legal Defense Invoices through All Aboard Legal Defense Fund 2. Street Naming - Bromeliad Circle Extension to Veterans Way - Savanna Club ***Please note this item (#3541) was not assigned a resolution number originally. Post - meeting RES-2016-100 was assigned to this item.*** 3. Revocable License Agreement - Florida City Gas - 253 NE Prima Vista Boulevard w 4. South Florida Water Management District - Lease Agreement 4600001846 - Amendment No. 1 Z w 5. Permission to Advertise Notice of Public Hearing to consider temporarily closing Euclid 0 Street from U.S. Highway 1 to Ridgehaven Road 0 D. COMMUNITY SERVICES a a Q 1. Resolution - Public Library Construction Grant Funds 2. Florida Commission for the Transportation Disadvantaged FY17 Trip and Equipment Grant E. COURT ADMINISTRATION 1. Court Administration Budget Resolution - Funding to upgrade Indian River County courthouse wiring F. ENVIRONMENTAL RESOURCES 1. Budget Resolution — Environmental Education & Community Outreach Special Program funds I:��ail► LP�:Z���1�I:Z�hF� There are no items scheduled. H. INFORMATION TECHNOLOGY There are no items scheduled. I. MOSQUITO CONTROL & COASTAL MGMT. SERVICES There are no items scheduled. J. OFFICE OF MANAGEMENT & BUDGET There are no items scheduled. 3 1 P a g e Packet Pg. 14 4.13 Regular Meeting Tuesday, June 7, 2016 6:00 PM K. PARKS, RECREATION & FACILITIES 1. Award Bid No. 16-015, Rosser Library Building Renovations 2. Award of Bid No. 16-033, Tradition Field Safety Hand Rail Repair Project L. PLANNING & DEVELOPMENT SERVICES 1. Permission to Grant Partial Refund of Application Fees for Revive Detox Center M. PUBLIC SAFETY 1. Local Mitigation Strategy (LMS) Plan N. PUBLIC WORKS 1. South Header Canal Road @ NSLRWCD Canal No. 77 - Acceptance of Project 2. Favorite Road - Fair Share Contribution Refund O. SHERIFF'S OFFICE There are no items scheduled. P. SOLID WASTE There are no items scheduled. Q. SUPERVISOR OF ELECTIONS 1. Proposed Budget Amendment R. TRANSPORTATION PLANNING ORGANIZATION 1. Approval Federal Transit Administration (FTA) Supplemental Notification of Funding for FY 15/16 S. UTILITIES 1. Resolution - North County District Annual Report 9. PUBLIC HEARINGS A. COUNTY ATTORNEY 1. Ordinance affecting the use of land in St. Lucie County, Florida, relating to Signs. 4 1 P a g e Packet Pg. 15 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.6 The Assistant County Attorney presented this item. She stated this ordinance affects the use of land in St. Lucie County, Florida, relating to signs by amending chapter 2 definitions, amending chapter 9 signs and amending section 7.10.24 signs and lighting of the St. Lucie County Land Development Code. This ordinance is to ensure that sign regulations are content neutral unless there is a required content based distinction for public safety purposes. She indicated this ordinance is in response to the Supreme Court decision. This is the 2nd of 2 required public hearings, the first on May 17th and public notice was published in the newspaper on May 26th. RESULT: ADOPTED [UNANIMOUS] MOVER: Tod Mowery, District No. 2 SECONDER: Frannie Hutchinson, District No. 4 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson 2. Stop Gap Ordinance - Commercial Composting Facilities The County Attorney presented this item. He explained that this is the 2nd of 2 public hearings in regards to the stop gap ordinance. The first public hearing was held on May 3rd and notice was published in the Tribune on May 25th. Staff stated that at the Board's January informal meeting the Board generally discussed the issue of regulating the location and use of commercial composting facilities. The Board requested that county staff study the issue and develop regulations as appropriate to be presented to the Board upon completion of the study. He presented the ordinance for Board consideration which would postpone the issuance of development permits for commercial composting facilities for the earlier of: a period of 330 days or the effective date of the adoption of the regulations. The County Attorney clarified that this Ordinance is not intended to affect backyard composting by residential homeowners on their property. He added that there is no specific application before the Board currently, this is a general law intended to prevent applications while staff determines what regulations to adopt. He said this process will take approximately 11 months, with the ability to extend for another month if needed. He continued, on February 9th, the Board granted permission to advertise the draft ordinance. On March 17th the Planning and Zoning Commission/Local Planning Agency (P&Z/LPA) held a public hearing on the ordinance and voted 6-0 to recommend that the Board approve the ordinance. The P&Z/LPA members were concerned about the definition of "compost" and potential impacts on agricultural operations that purchase organic materials from landscapers and lawn service. Staff stated that in response to this, subsection 2.C.3 was added, which defined "farming operations" and clarifies that the ordinance does not apply to normal farming operations. Commissioner Mowery asked staff to clarify subsection 2.C.3, in regards to the definition of farming operations. The County Attorney answered that the ordinance is not intended to apply to a farmer who owns his own land, but rather it will apply to commercial uses. Commissioner Dzadovsky added that biosolids are also being considered, in addition to compost. He also pointed out an article about a similar issue in Palm Beach County. He w F- z 2 LL O J Q O W a a Q 5 1 P a g e IPacket Pg. 16 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.6 asked staff to review the topic of biosolids and reach out to Palm Beach County staff for assistance to coordinate efforts between counties. Chairman Johnson asked if there would be regulations regarding location. Staff answered that the location would be a critical component of any regulation. Commissioner Mowery asked for clarification that the regulations would not indicate specific location within the county but rather the type of area. The County Attorney stated that the regulations have not been developed yet, but there is not a focus on a specific area currently. He said the whole issue would be considered from a technical standpoint. Chairman Johnson added that compatibility is to be considered as well. Commissioner Mowery stated that there would be written language to amend, as well as the actual map. Chairman Johnson opened the hearing to the public at this time. Bill Leary, PGA Village Port St. Lucie - Mr. Leary identified himself as the President of the PGA Village Property Owners Association and addressed the Board on behalf of the board members and residents of PGA Village. He thanked county staff for their work to investigate the biosolids and composting matter. He stated the residents support the county's moratorium. He also encouraged strong language in any changes to the land use code with regard to the health and safety of residents and risk of pollution to the environment. Mr. Leary thanked the residents for the work they have done to support their community. Linda Gausten, St. Lucie County Resident - Ms. Gausten spoke about her previous efforts to organize a rally before the Board at a previous meeting. She commended the Board for their efforts to impose the moratorium. She reminded the Board of the community's concern over having this type of facility within the county due to the proximity to bodies of water that may be harmed by contaminates. Ms. Gausten asked the Board to remain business -friendly to businesses that will bring benefits to the county. She commented on the importance of location in regards to future regulations. Chairman Johnson closed the public hearing at this time. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Tod Mowery, District No. 2 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson 3. Ordinance - Scheduling a Referendum Election on November 8, 2016 for a Proposed 0.5 Percent Local Government Infrastructure Surtax The County Attorney introduced the County Administrator to present this item along with the City Managers from Fort Pierce and Port St. Lucie. Staff began by stating the problem statement and detailing the national concern of aging infrastructure. He explained that Florida relies more heavily on local government to fund public services than almost all other states. He stated that the infrastructure surtax was recommended to the Board by the Citizen's Budget Committee to address w F_ z LL 0 J 0 W a a a 6 1 P a g e Packet Pg. 17 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.113 the $1.2 billion county -wide project backlog. The County Administrator presented the main points of the problem statement, including the decline in Ad Valorem revenue, projected increases in population, insufficient Gas Tax funding, the 75 year repaving schedule, and the water quality crisis in the basin. Staff demonstrated the projected sharp decrease in the balance of the budget stabilization fund from 2016 through 2020. He said these reserves are unable to fund the gap in infrastructure needs. He emphasized the major issues of concern that need to be addressed: water quality issues, backlogged repaving projects, negative impacts of septic tanks, and stormwater and neighborhood retrofits. On the topic of septic tanks, Commissioner Dzadovsky expressed concern that residents that would have to switch over to sewer immediately. The County Administrator answered that is not the intention of the county, but rather to make sure there is infrastructure in place for connection in the future. Commissioner Dzadovsky also mentioned the possibility of a statewide municipal services boundary unit to create a funding source and potential fund -matching with residents to lower their costs. Staff confirmed those statements. The County Administrator presented the other potential options to the county in regards to the funding gap, none of which address the current or future needs. He explained the results of the infrastructure surtax survey conducted in February. He emphasized that this tax will be split between residents and tourists, it will leverage other funding sources and this tax cannot be used for salaries, administration or operations. Staff added that the surtax is paid by everyone, is easily bondable and the proceeds will stay local. He indicated that the estimated annual revenue for the surtax would be $15.5 million and these dollars may be bonded. He presented an update on the 18 counties in Florida that levy an infrastructure surtax. The County Administrator stated that this tax is authorized under Florida Statute and applies to taxable transactions up to $5,000. He detailed the projected funds for each city and the county over a period of 10 years and 20 years. He gave examples of past successes and the funds generated by each. The next topic included a list of projects that the county aims to address in fiscal years 2018 to 2022 and the overall goals. These projects include partnering with Port St. Lucie and Fort Pierce to address water quality, sidewalks, road resurfacing and road infrastructure. He also presented a list of long term, major projects to be considered in 2023 to 2036 and recommendations for shorter term neighborhood drainage projects. Staff explained the septic to sewer replacement project to convert 3500 septic tanks that are located adjacent to the St. Lucie River and Indian River Lagoon. He also described the priority projects in regards to road resurfacing and road reconstruction and the current funding for these projects. The County Administrator introduced the City Manager of Fort Pierce, Nick Mimms to present his city's priority infrastructure needs. Mr. Mimms thanked the Board and county staff for their collaboration on this initiative. He presented the major projects for road reconstruction, sidewalks, water quality and in w z 0 J 0 a a a 7 1 Packet Pg. 18 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.B road resurfacing in Fort Pierce. He emphasized the severe lack of funding and considered this initiative an opportunity for his community. Mr. Mimms presented images of aging roads and the need for sidewalks throughout the community. Next, Mr. Mimms introduced the City Manager of Port St. Lucie, Jeff Bremer. Mr. Bremer thanked the Board and spoke about the collaboration within St. Lucie County over the past years. He spoke about Port St. Lucie's strategic plan and listed sidewalks, streets, water quality and economic development as the residents' main concerns. He explained that although the projected surtax revenues will not meet all of the city's infrastructure needs, it will accelerate important projects. Mr. Bremer stated his goal of successfully providing for the residents of the community. He introduced Patricia Roebling, the Assistant City Manager and City Engineer to present the overview of projects for Port St. Lucie. Ms. Roebling presented the city's priority projects in regards to water quality, sidewalks, road reconstruction, and road resurfacing. She described the goals of improving the basin at Veterans Memorial Park and escalating sidewalk projects to be completed within the next 5 years. The County Administrator continued his presentation by totaling the amounts for the priority projects of each city and the county. He presented a chart of the annual local distribution of the sales tax based on a state formula, and the projected revenue totals for each municipality. Staff described the benefits of bonding versus "pay-as-you-go" over a 10 and 20 year period. He emphasized the importance of accelerating crucial projects and the need to create joint projects with the cities and the State of Florida. The County Administrator proposed the surtax be implemented for a period of 20 years, based on the timeline of many infrastructure projects. He also presented the ballot language as drafted by the County Attorney for consideration in November. He detailed the allocation formula and interlocal agreements with the cities. Next, staff focused on accountability and transparency. He expressed the importance of making sure the surtax does not replace current levels of capital spending. He stated these funds would be additional revenue to cover projects that would not be funded otherwise. He explained the citizen's oversight committee would be individual for each community and would submit an annual report for all projects. The County Administrator stated that government entities cannot advocate, but can educate the community on the infrastructure surtax. He listed the efforts to be considered, such as interactive maps, information sessions, social media, and short videos. He explained the importance of outside and external advocacy through local business, environmental and tourism communities. The Assistant Deputy County Administrator stated that the EDC has expressed support of this initiative. The County Administrator concluded with a recommendation that the Board adopt the ordinance scheduling a referendum election on November 8, 2016 for a proposed 0.5% local government infrastructure surtax. Commissioner Dzadovsky expressed concern over the increase in bonds in the near future. He stated that without the support of this surtax the projects would not be w F_ D z LL 0 J 0 W a a a 8 1 P a g E Packet Pg. 19 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.6 bonded with the lower current interest rates. He also spoke about the recent decline in water quality in the county and his fear that without action the Indian River Lagoon will not be saved. He stated his support because staff has been able to identify the priority projects, timeline, funding sources and oversight. The County Attorney indicated that this item is a public hearing and does not implement the tax but rather approves it to go before voters on November 8th. Chairman Johnson opened the hearing to the public at this time. Nyla Pipes, Port St. Lucie Resident - Ms. Pipes identified herself as the director of the One Florida Foundation. She spoke about her concern for her son's safety at his bus stop without sidewalks in their neighborhood. She urged the Board to reach out to parents in the community when undertaking educational efforts. Ms. Pipes also spoke about her foundation's efforts in regards to infrastructure needs and water quality. She expressed support for the surtax through her foundation. Daniel Kurek, St. Lucie County Resident - Mr. Kurek identified himself as the chairman of the Planning and Zoning Board and spoke about his previous and current experience as the chair of the St. Lucie County Citizen's Budget Committee. He explained the goals and strengths of the committee and their history in the county. He stated that the committee recommended the Board of County Commissioner's place the infrastructure surtax on the ballot for the citizens to establish. Mr. Kurek emphasized the importance of educating the public on this tax to address the critical needs of the county. He presented the Board with a resolution from the Citizen's Budget Committee. He also spoke about the passing of committee member Ron Knaggs and his strong support of this initiative. Patrick Campion, 6030 Indrio Road Fort Pierce - Mr. Campion identified himself as a member of the Budget Advisory Committee. He addressed the Board as a county citizen and expressed his concern over the growing backlog of projects. He stated that the county must act before there is further erosion of the infrastructure. Mr. Campion encouraged the Board to allow the citizens to make their own decision regarding the surtax in November. Mark Gotz, 154 NW Magnolia Lakes Blvd, Port St. Lucie - Mr. Gotz spoke about recent tax increases in the county and city of Port St. Lucie. He spoke about his concerns regarding accuracy of the figures presented and current budgets. He stated that the county has over $200 million in cash and investments. He spoke about the transfer of funds out of Port St. Lucie's road and bridge fund. Mr. Gotz expressed discouragement regarding local government's use of funds. He stated that he felt this sales tax would have no impact on the citizens of the county and would only make the county noncompetitive with neighboring counties. Howard Fein, Fort Pierce Resident - Mr. Fein asked the Board to consider how roads were paid for previously and use the revenue from new citizens to cover the costs. He stated that car sales have a major impact on revenue in the county, and felt that an increased tax would drive those sales to Martin County. He also expressed concern over the loss of revenue from land purchases by the county. Mr. Fein suggested asphalt sealant as a potential preventative measure to address the need for road w z 0 J 0 a a a 9 1 P a g E Packet Pg. 20 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.6 reconstruction. He stated that the projected revenue from the tax does not cover the project costs of future projects. He also felt that there is a need for more studies regarding septic tank seepage and spoke about less expensive measures to filter water. Chairman Johnson closed the public hearing at this time. Commissioner Dzadovsky addressed some statements made during the public hearing. He stated that the $200 million of county money is restricted either from impact fees, grants or sales tax. He also spoke about the decline in taxable value that the county faced in 2008 and the effects on the county budget. He stated that these actions have changed the dynamic of the county. He addressed the point regarding purchasing property by the county, and said the citizens approved the referendum to tax over 20 years. The county was able to leverage that money for over four times that value. Commissioner Dzadovsky concluded that the 0.5% tax would only result in a $25 increase in price on purchases of large items, such as cars and boats. Commissioner Hutchinson asked for clarification regarding the money being as "new money" and asked if it would impact current budgeted funds. The County Administrator indicated that this would be additional funding. Commissioner Hutchinson asked the cities to work with the county to complete projects such as sidewalks. She also commented on using local businesses when available to complete these projects. Chairman Johnson emphasized the importance of addressing the critical needs of the community, such as sidewalks, improved roadways and water quality. He stated that these major issues will get worse without attention. He thanked Mr. Bremer for attending the meeting despite personal matters and thanked Mr. Mimms for showing support. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson B. PLANNING 1. Resolution - Rezoning for Glades Cut -Off, LLC The County Senior Planner presented this zoning change request. Staff indicated that legal advertisement had been published, a notification sign was posted on the property and mail notices were sent to 10 property owners within 500 feet of the subject property. As of this meeting, staff had not received any comments regarding the request from the public. Staff continued, Glades Cut -Off, LLC is requesting an amendment to the Official Zoning Atlas from utilities to industrial heavy for a 26.8 acre parcel located approximately 1/2 mile south of the intersection of Glades Cut Off Road and Range Line Road, on the south side of Glades Cut off Road. He presented a map showing the proposed site. He presented the neighboring land uses, including agricultural, utilities, and industrial heavy. w z U_ 0 J 0 a a a 10 1 P a g Packet Pg. 21 Regular Meeting Tuesday, June 7, 2016 6:00 PM 42 The Senior Planner indicated that the subject property has been primarily used for agricultural purposes and is encumbered by a 660 foot wide Florida Power and Light (FPL) utility easement with multiple power lines. He stated that the property owner intends to utilize the parcel in the future for industrial uses that are consistent with the uses in the FPL Temporary Right -of -Way Consent Agreement and uses in the industrial heavy zoning district. This agreement allows for limited industrial uses on the subject property and prohibits its agents from using any tools, equipment, machinery, outdoor lighting and installing or growing any vegetation that exceeds a height of 14'. He indicated that FPL has reviewed the rezoning petition and has no objection to the request. FPL will review and approve any proposed improvements within the easement to assure that there are no conflicts with existing or future FPL facilities. Staff concluded that the petition complies with the standards of review of the Land Development Code and is consistent with current land use. He stated that the zoning change follows a logical development pattern of industrial uses in the general area. The Planning and Zoning Commission met on April 21st and recommends unanimous approval of this request to the Board of County Commissioners. Mike McCarty from McCarty and Associates Land Planning and Design, addressed the Board as the applicant for this rezoning. Mr. McCarty stated that the application has complied with public notice requirements and is consistent with the Land Development Code. He stated that there is a consent agreement with FPL for certain uses to occur within the 660 feet easement. The applicant added that there is no particular use or end user for the property and it will remain a cattle grazing pasture for now. He suggested potential future uses for the land such as a staging yard for construction of roadways. At this time Chairman Johnson indicated this item was a quasi-judicial item. The Board would need to disclose any contact they have made regarding the item. Commissioner Lewis stated she spoke to the applicant and staff. Commissioner Dzadovsky stated that he spoke to staff. Chairman Johnson stated that he spoke to staff. Commissioner Hutchinson stated that she spoke to staff and the applicant. Commissioner Mowery stated that he spoke to staff and the applicant. Commissioner Dzadovsky asked the applicant what he would build on the land, based on the restrictions on the property. Mr. McCarty answered that there are constraints based on the FPL easement, for example a vertical structure could not be built. He indicated that improvements can be made to the property, such as asphalt, a parking area, a retention area and some lighting. He stated that sand, rock and other noncombustible materials can be kept on the land. He felt that the land could potentially be used for temporary staging for construction projects in the area. Commissioner Dzadovsky explained that he would need to know how the land would be used before approving the rezoning. He expressed concern over potential uses and the restrictions. He felt that this rezoning is premature, because there isn't an interested party with a specific project. w F- Z w 0 J 0 W a a a 11 1 P a g Packet Pg. 22 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.B Commissioner Mowery added that the rezoning process applies to the property. The applicant can sell the property in the future and the potential uses being discussed now may not happen. He stated that the use is not up for approval, but rather the change in zoning district. He indicated that compatibility is important in regards to following the standards and conditions. Commissioner Lewis stated that the Board is not being asked to approve a conditional use. She added that the permitted uses for the land are limited by the utility placement. She said the land would accommodate the permitted uses and would be limited and the applicant is aware of those limitations. Commissioner Hutchinson added that there are existing restrictions on this land because of the agreement with FPL. She felt satisfied with those restrictions and supported approval. Chairman Johnson opened the hearing to the public at this time. Pamela Hammer, 7672 Charleston Way PGA Village Port St. Lucie - Ms. Hammer stated that she attended the meeting for the composting moratorium, but was interested in this item as well. She wanted to know what uses FPL would permit on the land. She also spoke about the expansion with a neighboring property and possible use as a buffer. Ms. Hammer expressed concern over not knowing what the land would be used for. She pointed out the dangerous conditions of Glades Cut off Road and the potential of this property to add additional trucks on that roadway. She stated that based on her experience with the Planning and Zoning Board, she would like the applicant to provide more information before approving the rezoning. Howard Fein, Fort Pierce Resident - Mr. Fein stated that this item was related to his earlier statements regarding the decrease in commercial industrial zoning. He spoke about the adjacent land uses and said that the applicant will have to apply again before any intended projects are approved for the land. Mr. Fein spoke about the need to bring investors to the area to generate revenue. He suggested that the Board approve this item. Mr. McCarty addressed the concerns regarding the future use of the land. He indicated that this property has been in the family for over 50 years and the industrial uses surrounding the property are compatible with his proposed rezoning. He stated that the agricultural land to the north is vacant and there are no residential uses in the direct vicinity. Mr. McCarty expressed his opinion that this property could be valuable for developing the area. He said that once an end user is interested in the property, waiting for the rezoning process may cause them to look elsewhere for property. He said any concerns could be addressed by the Board if a conditional use or major application needs approval. Commissioner Dzadovsky commented on the industrial heavy zoning to the east of the property, and asked if the subject property had been used as a buffer. He emphasized the importance of these buffers and expressed concern over not knowing what the land will be used for. w F- Z LL 0 J Q 0 W a a Q 12 1 P a g Packet Pg. 23 Regular Meeting Tuesday, June 7, 2016 6:00 PM 42 The County Senior Planner commented that there would be a required landscape buffer between the property and the right-of-way, if the property were to be developed. He added that if there is to be any exterior storage or materials, a berm or landscaping buffer would be required to prevent any visual impacts. The Senior Planner from the Environmental Resources Department addressed the commissioner's questions. He stated that between utilities and industrial heavy land uses there would be a ten foot landscape buffer required. He did not know if the land had been used as a buffer between industrial heavy and the roadway previously. Commissioner Hutchinson asked about a statement earlier that the land was being used for cattle grazing. Mr. McCarty confirmed that there is currently cattle on the land. Commissioner Mowery commented on Ms. Hammer's questions and agreed that those would be questions from the Board as well. He mentioned compatibility, consistency and if the site is capable of handling the uses being proposed. He spoke about the uses of nearby properties and FPL's involvement regarding the permitted uses. He concluded that from a legal and practical planning standpoint and based upon the staff report and analysis of the standards for review, he is able to support the rezoning request from utility to industrial heavy. Commissioner Hutchinson asked Mr. McCarty if the land may have been required to be zoned as utility when FPL originally ran the lines. Mr. McCarty stated that when looking at the future land use map there are many other areas where transmission lines run down Glades Cut off and those properties do not have that land use designation. He indicated that future land use and zoning does not typically comply in regards to transmissions equipment. He added that the area was zoned agricultural in the 1970's. Chairman Johnson closed the public hearing at this time. Commissioner Dzadovsky expressed his concern over the unknown uses that FPL would permit on the land. He stated he could not support the rezoning without that information. Commissioner Lewis commented that based on the Land Development Code there is a long list of permitted uses under this zoning. She added that FPL cannot make any different standards of development, there would only be further restrictions on the use for the land. She felt that the permitted uses for industrial zoning are reasonable, based on the current surroundings and future plans. Chairman Johnson also agreed that the rezoning is compatible with future land uses. RESULT: ADOPTED [4 TO 11 MOVER: Tod Mowery, District No. 2 SECONDER: Frannie Hutchinson, District No. 4 AYES: Kim Johnson, Tod Mowery, Paula A. Lewis, Frannie Hutchinson NAYS: Chris Dzadovsky 10. REGULAR AGENDA w z U- 0 J 0 a a a 13 1 Packet Pg. 24 Regular Meeting Tuesday, June 7, 2016 6:00 PM 4.13 There are no items scheduled. 11. ANNOUNCEMENTS A. Non -Agenda Item - Moment of Silence for Ron Knaggs Chairman Johnson asked the Board to observe a moment of silence on behalf of Mr. Ron Knaggs. B. The Board of County Commissioners will hold an Informal Meeting on June 14, 2016 at 9 am in Conference Room #3. w C. The Board of County Commissioners will hold a Regular Board meeting on June 21, 2016 at 9 z a.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 u_ Virginia Avenue, Fort Pierce, FL. 0 J Q D. County offices will be closed on Monday, July 4, 2016 to observe Independence Day. 0 a. E. The Board of County Commissioners will hold a Regular Board meeting on July 5, 2016 at 6 p.m. Q in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. a F. The Board of County Commissioners will hold an Informal Meeting on July 12, 2016 at 9 am in Conference Room #3. G. The Board of County Commissioners will hold a Regular Board meeting on July 26, 2016 at 9 a.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. 12. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. 14 1 Packet Pg. 25 5.A ITEM NO. RES-2016-95 J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: Daniel S. McIntyre, County Attorney SUBMITTED BY: County Attorney DATE: 06/21/2016 *PROCLAMATIONS APPROVAL SUBJECT: Proclamation - Recognizing Frank A. Frey, General Engineer, High Speed Rail Division at Federal Railway Administration, for utilizing his unique experience in railroad safety to assist St. Lucie County with safety improvements required for railways included in final plans for All Aboard Florida in St. Lucie County, Florida. BACKGROUND: It has been requested that this Board express its appreciation and gratitude to Frank A. Frey for his service and contributions to safety improvements required for railways in St. Lucie County in the final plans for All Aboard Florida. The attached resolution has been drafted for that purpose. PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A COMMISSION ACTION: Coordination/Signatures Danie, s. McIntyre, C my ttorney 6/9/2016 Packet Pg. 26 5.A.a RESOLUTION A RESOLUTION RECOGNIZING FRANK A. FREY, GENERAL ENGINEER, HIGH SPEED RAIL DIVISION AT FEDERAL RAILWAY ADMINISTRATION, FOR UTILIZING HIS UNIQUE EXPERIENCE IN RAILROAD SAFETY TO ASSIST WITH SAFETY REQUIREMENTS REQUIRED FOR RAILWAYS INCLUDED IN FINAL PLANS FOR ALL ABOARD FLORIDA IN ST. LUCIE COUNTY, FLORIDA WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. FrankA. Frey began his government career in 1998 with the Commonwealth of Massachusetts' Transportation Oversight Division as a Transit Engineer where he was responsible for state safety oversight matters of the Massachusetts Bay Transportation Authority (MBTA) Subway System and conducted routine transit safety audits with recommended corrective actions plans set forth by the Federal Transit Administration. 2. Frank was charged with investigating and inspecting heavy or light rail vehicles involved in derailments, collisions, or fire damage and was designated as the Commonwealth's lead investigator to assist the National Transportation Safety Board (NTSB) investigation of both MBTA's Green Line accidents in May 2008 and in May 2009. 3. After 13 years with the Commonwealth, Frank joined the Federal Railroad Administration in 2011 to become an engineer with the High-speed Rail (HSR) group. His specific role is to ensure adequate safety protections are in place at grade crossings along HSR corridors. Not limited to HSR initiatives, Frank is also involved with new and innovative grade crossing signal technology and supports the FRA in providing technical engineering advice with Light Rail crossing designs. 4. This Board recognizes the exemplary manner in which Frank A. Frey utilized his unique experience to assist St. Lucie County with the safety improvements required at grade crossings included in final plans for All Aboard Florida in St. Lucie County. 5. Frank A. Frey went above and beyond to accomplish the strategies necessary in the review and approval process for engineering design layouts of railroad grade crossing warning devices to protect the residents and others traveling through St. Lucie County, Florida. NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of St. Lucie County, Florida as follows: 1. This Board does hereby recognize the unique experience, outstanding leadership and dedication to safety of Frank A. Frey and the safety procedures he has worked to put in place in St. Lucie County, Florida. PASSED AND DULY ADOPTED this 21'Y day of June, 2016. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY Packet Pg. 27 8.A.1 06/03/16 FZABWARR FUND TITLE 001 001460 001512 001538 001550 001560 001563 001571 001572 001573 001574 001575 001576 001577 001826 101 101001 101002 101003 101004 102 102001 107 107001 107002 107003 107006 107190 129 130 130114 130115 130117 140 140001 140376 160 162 1.83 183001 183004 184001 185015 185016 189110 189111 189203 190 ST. LUCIE COUNTY - BOARD WARRANT LIST #35- 28-MAY-2016 TO 03-JUN-2016 FUND SUMMARY General Fund FCTD Planning Grant Neighborhood Stabilization Program HUD Neighborhood Stab 3 HUD Shelter Plus Care Section 112/MPO/FHWA/Planning HUD CDBG FY 2013 Safe Routes to School HUD Shelter Plus Chronic HUD Shelter Plus Care Grant CSBG 2016 Metropolitan Planning / Sec 5305d Support Services for Veterans Lagoon Life Education Program SAFER St Lucie Disaster Education Transportation Trust Fund Transportation Trust Interlocals Transportation Trust/80o Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Unincorporated Services Fund Drainage Maintenance MSTU Fine & Forfeiture Fund Fine & Forfeiture Fund -Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper F&F Fund -Court Related Technology Paul Coverdale Grant Parks MSTU Fund SLC Public Transit MSTU FTA 5307 FY 2013 FTA 5309 VTCLI-II FY14 FTA 5316 2014 JARC Grant Airport Fund Port Fund FDOT New Port Ent 2nd street Imp Plan Maintenance RAD Fund Tourism Dev-5th Cent Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.- Teen Court Artificial Reef Program FHFC SHIP 2014-2015 FHFC SHIP 2015-2016 Home Consortium 2014 Home Consortium FY 2015 Hardest Hit fund Advisor Services Sports Complex Fund EXPENSES 122,792.72 0.00 0.00 19.73 0.00 238.91 0.00 0.00 0.00 152.00 235.46 5.71 0.00 0.00 0.00 0.00 0.00 5,294.62 0.00 0.00 369.59 344.00 85,841.11 8,249.70 0.00 31,071.13 3, 833.07 81,230.42 1, 662, 908.50 2,845.80 1,120.00 2,806.74 1,519.05 5,050.85 0.00 3, 525 . 00 6.79 6,666.66 2,044.53 60.00 3,224.75 16.98 0.00 2,120.00 0.00 23,600.00 15.75 11,247.97 PAGE PAYROLL 560,757.19 1,018. 67 111.60 2,412.32 194.32 9,306.86 729.16 1,918.66 493.14 561.30 1,773.03 487.50 1,584.80 1,333.60 1,600.00 41,892.30 1,381.60 46,716.41 14,612.82 17,396.31 57,393.24 17,670.05 182,118.48 1, 060.03 1, 060.03 0.00 8, 983.11 0.00 0.00 2,212.54 0.00 0.00 1, 360.80 10,795.67 3,177.61 0.00 3,325.00 0.00 4,989.78 0.00 3,275.73 1, 645.60 200.88 544.88 417.80 272.44 38.92 22,630.56 Packet Pg. 28 8.A.1 06/03/16 FZABWARR FUND TITLE 310001 316 320 362 401 418 451 458 471 478 479 491 505 505001 505002 611 801 ST. LUCIE COUNTY -- BOARD WARRANT LIST #35- 28-MAY--2016 TO 03-JUN-2016 FUND SUMMARY Impact Fees -Library County Capital Jail Security Upgrade Sports Complex Improv Fund Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement Fund Water & Sewer District Operations Water & Sewer District R&R Water & Sewer Dist. -Cap Facilities Building Code Fund Health Insurance Fund Risk Management Fund Health Insurance Administration Tourist Development Trust-Adv Fund Bank Fund GRAND TOTAL: EXPENSES 2,908.79 9,896.70 250,012.39 28,560.15 348,447.98 6,224.82 57,820.01 0.00 82,958.73 3,117.26 0.00 279.93 23,914.44 0.00 0.00 1,300.00 46, 877.19 2, 930, 775. 93 PAGE PAYROLL 0.00 0.00 0.00 0.00 111,373.50 18,164.64 6,115.43 1,091.08 9, 193.33 1, 684.55 1, 520.20 33,637.44 0.00 3,258.38 3,105.86 3,104.65 0.00 1, 221, 703. 80 Z a M LO M W r N J a M L L M M V c� cG C �O♦ V Packet Pg. 29 06/10/16 FZABWARR FUND TITLE 001 001538 001560 001563 101 101001 101002 101003 101004 102 102001 107 107001 107003 130 130113 130115 140 140376 160 183 183001 183004 183006 189111 190 310006 318 401 418 451 471 478 479 505 505001 611 801 ST. LUCTE COUNTY - BOARD WARRANT LIST #36- 04-JUN-2016 TO 10-JUN-2016 FUND SUMMARY General Fund HUD Neighborhood Stab 3 Section 112/MPO/FHWA/Planning HUD CDBG FY 2013 Transportation Trust Fund Transportation Trust Interlocals Transportation Trust/80% Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Unincorporated Services Fund Drainage Maintenance MSTU Fine & Forfeiture Fund Fine & Forfeiture Fund -Wireless Sur Fine & Forfeiture Fund-800 Mhz Oper SLC Public Transit MSTU FTA 5307 FY2011 FTA 5309 VTCLI-II FY14 Airport Fund FDOT New Port Ent 2nd street Imp Plan Maintenance RAD Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.- Teen Court Guardian Ad Litem Fund Home Consortium FY 2015 Sports Complex Fund Impact Fees -Transportation County Capital -Transportation Bond Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund Water & Sewer District Operations Water & Sewer District R&R Water & Sewer Dist. -Cap Facilities Health Insurance Fund Risk Management Fund Tourist Development Trust-Adv Fund Bank Fund GRAND TOTAL: EXPENSES 431,332.15 83.94 21,986.28 21,400.00 4,268.71 165.50 8,701.27 3,044.10 15,333.31 720.00 9,192.04 89, 663.61 180.00 7, 981.46 1,476.00 465.00 608.22 23,594.98 75,470.75 22,926.79 2,252.27 80.00 873.23 726.08 34,270.00 30, 919.97 364,681.46 10,500.00 237,581.40 4,451.71 100.00 70,779.53 7, 696. 64 2,649.36 234.00 7,807.75 1,300.00 3,956.82 1,519,474.33 8.A.1 PAGE 1 PAYROLL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 796.80 0.00 0.00 0.00 796.80 Packet Pg. 30 8.C.1 ITEM NO. RES-2016-96 AGENDA REQUEST TO: Board of County Commissioners DATE: 06/21/2016 *CONSENT AGENDA\COUNTY ATTORNEY PRESENTED BY: Heather Young, Asst. County Attorney SUBMITTED BY: County Attorney SUBJECT: Resolution - Allowing the Children's Home Society of Florida, Treasure Coast Division, a Not for Profit Corporation, the continued use of space at 4520 Selvitz Road, Fort Pierce, for the operation of a residential child care shelter for runaway and homeless children BACKGROUND: St. Lucie County and Children's Home Society of Florida, Treasure Coast Division entered into a Facilities Use Agreement on June 22, 1993 for the use of the County -owned facility located at 4520 Selvitz Road, Fort Pierce Florida, as a shelter for runaway and homeless children. On October 24, 2000, the parties entered into a First Amendment to the Agreement to extend the term through and including June 30, 2001, and further provided for Children's Home Society to assume responsibility for maintenance of the facility. The agreement has been renewed several times since and the current term will expire on June 30, 2016. A copy of a proposed Seventh Amendment to the Agreement and a resolution approving the continued use of the site for the Children's Home Society are attached to this agenda item. PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends the Board adopt the proposed resolution approving the Facilities Use Agreement with the Children's Home Society of Florida, Treasure Coast Division, and authorize the Chairman to sign the resolution and the Seventh Amendment to the Facilities Use Agreement. COMMISSION ACTION: Packet Pg. 31 8.C.1 Coordination/Signatures Heather Young, Asst. County Attorney 6/6/2016 Updated: 6/15/20164:35 PM by Katrina Slay Page 2 Packet Pg. 32 8.C.1.a RESOLUTION 16 - XXX A RESOLUTION ALLOWING THE CHILDREN'S HOME SOCIETY OF FLORIDA, TREASURE COAST DIVISION, A NOT FOR PROFIT CORPORATION, THE USE OF SPACE AT 4520 SELVITZ ROAD, FORT PIERCE, FOR THE OPERATION OF A RESIDENTIAL CHILD CARE SHELTER FOR RUNAWAY AND HOMELESS CHILDREN; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, The Children's Home Society of Florida, Treasure Coast Division, a not for profit organization (the "CHS"), has requested the use of space at 4520 Selvitz Road, Fort Pierce, Florida (the "Site") for the operation of a residential child care shelter for runaway and homeless children; and WHEREAS, Section 125.38, Florida Statutes requires that any not for profit organization wishing to use any real or personal property that may be owned by any county or this state or by its board of county commissioners, for public or community interest and welfare, may apply to the Board of County Commissioners for a conveyance or lease of such property; and WHEREAS, Section 125.38 further states that if it is determined by the Board of County Commissioners that such property is required for such use and is not needed for County purposes, the Board can allow the use of such property; and WHEREAS, the CHS and the County desire to make the Site available to the CHS for the operation of a residential child care shelter. shelter. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. The Board does hereby grant permission to use the Site for the operation of a residential child care 2. The term of this use shall run through and including June 30, 2019, unless otherwise terminated After motion and second, the vote on this resolution was as follows: Commissioner Kim Johnson, Chairman XXX Commissioner Chris Dzadovsky, Vice Chairman XXX Commissioner Tod Mowery XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED this day of 2016. Packet Pg. 33 8.C.1.a ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney r U c a� E t v 2 Q Packet Pg. 34 8.C.1.b SEVENTH AMENDMENT TO JUNE 22, 1993 FACILITIES USE AGREEMENT C93-06-527 THIS SEVENTH AMENDMENT is dated this day of 2016, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "County", and CHILDREN'S HOME SOCIETY OF FLORIDA, TREASURE COAST DIVISION, hereinafter referred to as "CHS". WITNESSETH: WHEREAS, the parties entered into a Facilities Use Agreement on June 22, 1993, hereinafter referred as the "Agreement", for the use of the County -owned facility located at 4520 Selvitz Road, Fort Pierce Florida, hereinafter referred to as the "facility"; and, WHEREAS, on October 24, 2000, the parties entered into a First Amendment to the Agreement to extend the term through and including June 30, 2001, and further provided for CHS to assume responsibility for maintenance of the facility; and, WHEREAS, on April 21, 2001, the parties entered into a Second Amendment to the Agreement to extend the term through and including June 30, 2002, and provided for three additional one year renewals; and, WHEREAS, on March 8, 2005, the parties entered into a Third Amendment which extended the term through and including June 30, 2005, and further provided for additional one year renewals as agreed; and, WHEREAS, on November 17, 2006, the parties entered into a Fourth Amendment which extended the term through and including June 30, 2011, and further provided for additional one year renewals as agreed; and, WHEREAS, on September 20, 2011, the parties entered into a Fifth Amendment which extended the term through and including June 30, 2013; and, WHEREAS, on March 19, 2013, the parties entered into a Sixth Amendment which extended the term through and including June 30, 2016; and WHEREAS, CHS has continuously occupied the facility since 1993 and desires to continue to do so; and, WHEREAS, the parties desire to further amend the Agreement to extend the term of the 1 S:\ATTY\AGREEMNT\FAC-USE\Children's Home Society — 7A Packet Pg. 35 8.C.1.b Agreement through and including June 30, 2019; and WHEREAS, the parties desire to further amend the Agreement to incorporate statutory public records requirements. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the June 22, 1993 Agreement, as previously amended, as follows: 1. Paragraph 3. TERM is hereby amended to read as follows: 3. TERM The term of this Agreement shall be for the period beginning July 1, 1993 through and including June 30, 2019, unless otherwise terminated as provided herein. The term of this Agreement may be renewed for additional three year periods, upon the same terms and conditions. 2. Paragraph 7. PUBLIC RECORDS is hereby amended to read as follows: 7. PUBLIC RECORDS The CHS shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by CHS in conjunction with this Agreement. Specifically, the CHS shall: (a) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in state law or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and 2 S:\ATTY\AGREEMNT\FAC-USE\Children's Home Society — 7A Packet Pg. 36 8.C.1.b exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology system of the County. IF THE CHS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBPLIC RECORDS RELATING TO THIS AGREEMENT, CHS SHOULD CONTACT THE COUNTY'S CUSTODIAN OF PUBLIC RECORDS AS FOLLOWS: COUNTY ATTORNEY'S OFFICE 2300 VIRIGNIA AVENUE FORT PIERCE, FL 34982. (772) 462-1441 Bel IamyS(d)-stlucieco.org 3. Except as amended, the remaining terms and conditions of the June 22, 1993 agreement, as previously amended, shall remain in full force and effect. IN WITNESS WHEREOF, the County has hereunto subscribed and CHS has affixed his, its, or their names, or name, and seal the date aforesaid. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY S:\ATTY\AGREEMNT\FAC-USE\Children's Home Society — 7A 3 Packet Pg. 37 8.C.1.b WITNESSES: S:\ATTY\AGREEMNT\FAC-USE\Children's Home Society — 7A CHILDREN'S HOME SOCIETY OF FLORIDA, TREASURE COAST DIVISION BY: NAME: TITLE: I8 Packet Pg. 38 8.C.2 ITEM NO. RES-2016-97 J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners DATE: 06/21/2016 *CONSENT AGENDA\COUNTY ATTORNEY PRESENTED BY: Heather Young, Asst. County Attorney SUBMITTED BY: County Attorney SUBJECT: Resolution - Allowing the Drug Abuse Treatment Assn., Inc., A Not For Profit Corporation, the use of space at 4590 Selvitz Road, Fort Pierce, to provide shelter and care for dependent children and children awaiting dependency adjudication BACKGROUND: The Drug Abuse Treatment Assn., Inc. (D.A.T.A.) and St. Lucie County entered into a Facilities Use Agreement on June 12, 1990 for the use of certain facilities referred to as the "Youth Hall" at 4590 Selvitz Road, Fort Pierce. The first amendment to the June 12, 1990 agreement deleted approximately seventy- four thousand eight hundred forty-four (74,844) square feet from the site description. On July 28, 1992, the parties entered into a second amendment to the June 12, 1990 agreement to permit D.A.T.A. to install a portable classroom on the subject property. On March 22, 1994, the parties entered into a third amendment to the June 12, 1990 agreement to permit D.A.T.A. to install modular units to provide a day treatment program for juvenile offenders on the subject property pursuant to a contract with the Florida Department of Health and Rehabilitative Services (H.R.S.). On February 22, 1996, the parties entered into the fourth amendment to the June 12, 1990 agreement to permit D.A.T.A. to use the modular units to expand its juvenile drug and alcohol treatment programs and to extend the term of the Agreement through and including June 30, 1998 subject to the renewal of the contract with H.R.S. for in -patient substance abuse treatment for children with an additional one year option to renew the agreement upon the same terms and conditions, upon renewal of D.A.T.A.'s contract with H.R.S., as amended. The parties have entered into amendments to the agreement to extend the term of the agreement for additional years through and including June 30, 2016 upon the same terms and conditions. The parties desire to further amend the agreement to extend the term of the agreement through and including June 30, 2021 and add statutorily required language regarding public records. PREVIOUS ACTION: N/A FINANCIAL IMPACT: Packet Pg. 39 8.C.2 N/A RECOMMENDATION: Staff recommends the Board adopt the proposed resolution approving the Facilities Use Agreement with the Drug Abuse Treatment Assn., Inc, and authorize the Chairman to sign the resolution and the Fourteenth Amendment to the Facilities Use Agreement. COMMISSION ACTION: Coordination/Signatures Danie S. McIntyre, c my ttorney 6/6/2016 Updated: 6/15/20164:47 PM by Katrina Slay Page 2 Packet Pg. 40 8.C.2.a FOURTEENTH AMENDMENT TO JUNE 12, 1990 FACILITIES USE AGREEMENT C90-06-272 THIS FOURTEENTH AMENDMENT is dated this day of , 2016, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "County", and DRUG ABUSE TREATMENT ASSN., INC., a Florida corporation, hereinafter referred to as "D.A.T.A.". WHEREAS, the parties entered into a Facilities Use Agreement on June 12, 1990 for the use of certain facilities referred to as the "Youth Hall"; and, WHEREAS, the parties have entered into a first amendment to the June 12, 1990 agreement to amend the description of the subject property to delete approximately seventy-four thousand eight hundred forty-four (74,844) square feet; and, WHEREAS, on July 28, 1992, the parties entered into a second amendment to the June 12, 1990 agreement to permit D.A.T.A. to install a portable classroom on the subject property; and, WHEREAS, on March 22, 1994, the parties entered into a third amendment to the June 12, 1990 agreement to permit D.A.T.A. to install modular units to provide a day treatment program for juvenile offenders on the subject property pursuant to a contract with the Florida Department of Health and Rehabilitative Services, hereinafter referred to as "H.R.S."; and, WHEREAS, on February 22, 1996, the parties entered into the fourth amendment to the June 12, 1990 agreement to permit D.A.T.A. to use the modular units to expand its juvenile drug and alcohol treatment programs and to extend the term of the Agreement through and including June 30, 1998 subject to the renewal of the contract with H.R.S. for in -patient substance abuse treatment for children with an additional one year option to renew the agreement upon the same terms and conditions, upon renewal of D.A.T.A.'s contract with H.R.S., as amended. WHEREAS, the parties have entered into amendments to the agreement to extend the term of the agreement for additional years through and including June 30, 2016 upon the same terms and conditions; and, WHEREAS, the parties desire to further amend the agreement to extend the term of the agreement through and including June 30, 2021 and add statutorily required language regarding public records. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the June 12, 1990 Agreement as follows: 1. Paragraph 2. D.A.T.A. USE OF YOUTH HALL; TERM, RENEWAL is hereby amended to read as follows: 2. D.A.T.A. USE OF YOUTH HALL; TERM; RENEWAL D.A.T.A. shall be considered the County's agent for the sole purpose of providing supervision of County employees at the Youth Hall pursuant to the County's contract with H.R.S. for the period July 1, 1990 through the termination of said contract effective July 1, 1990. For the period beginning July 1, 1990, D.A.T.A. will commit to use the Youth Hall, including the personal property owned by the County as listed in the inventory attached hereto and incorporated herein as 1 S:\atty\agreem nt\14a-DATA. Packet Pg. 41 8.C.2.a Exhibit "C" to provide in -patient substance abuse treatment for children pursuant to its contract with H.R.S. For the period January 1, 1995 through and including December 31, 1995, D.A.T.A. will also provide a day treatment program for juvenile offenders pursuant to its contract with H.R.S. The term of this Agreement shall be for the period July 1, 1990 through and including June 30, 2021, subject to the renewal of the contract with H.R.S., n/k/a Florida Department of Children and Families (D.C.F.) for in -patient substance abuse treatment for children and may be renewed for an additional one (1) year period upon the same terms and conditions, upon renewal of D.A.T.A.'s contract with D.C.F., as amended. Either party may terminate this Agreement with or without cause, upon thirty (30) days prior written notice to the other party. 2. Paragraph 28. PUBLIC RECORDS is hereby added to read as follows: 28. PUBLIC RECORDS D.A.T.A. shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by D.A.T.A. in conjunction with this Agreement. Specifically, D.A.T.A. shall: (a) Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed the cost provided in state law or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the County all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the County in a format that is compatible with the information technology system of the County. IF D.A.T.A. HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, D.A.T.A SHOULD CONTACT THE COUNTY'S CUSTODIAN OF PUBLIC RECORDS AS FOLLOWS: COUNTY ATTORNEY'S OFFICE 2300 VIRGINIA AVENUE FORT PIERCE, FL 34982 (772) 462-1441 BellamyS@stlucieco.org 2 S:\atty\ag ree m nt\14a-DATA. Packet Pg. 42 8.C.2.a 3. Except as amended herein, the remaining terms and conditions of the June 12, 1990 agreement, as previously amended, shall remain in full force and effect. IN WITNESS WHEREOF, the County has hereunto subscribed and D.A.T.A. has affixed his, its, or their names, or name, and seal the date aforesaid. ATTEST: DEPUTY CLERK ATTEST: SECRETARY S:\atty\ag ree m nt\14a-DATA. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY DRUG ABUSE TREATMENT ASSN., INC. BY: 3 PRESIDENT (SEAL) Packet Pg. 43 8.C.2.b RESOLUTION 16 - XXX A RESOLUTION ALLOWING THE DRUG ABUSE TREATMENT ASSN., INC., A NOT FOR PROFIT CORPORATION, THE USE OF SPACE AT 4590 SELVITZ ROAD, FORT PIERCE, TO PROVIDE SHELTER AND CARE FOR DEPENDENT CHILDREN AND CHILDREN AWAITING DEPENDENCY ADJUDICATION; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, The Drug Abuse Treatment Assn., Inc., a not for profit organization (the "D.A.T.A."), has requested the use of space at 4590 Selvitz Road, Fort Pierce, Florida (the "Site") to provide shelter and care for dependent children and children awaiting dependency adjudication; and WHEREAS, Section 125.38, Florida Statutes requires that any not for profit organization wishing to use any real or personal property that may be owned by any county or this state or by its board of county commissioners, for public or community interest and welfare, may apply to the Board of County Commissioners for a conveyance or lease of such property; and WHEREAS, Section 125.38 further states that if it is determined by the Board of County Commissioners that such property is required for such use and is not needed for County purposes, the Board can allow the use of such property; and WHEREAS, D.A.T.A. and the County desire to make the Site available to the D.A.T.A. to provide shelter and care for dependent children and children awaiting dependency adjudication. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. The Board does hereby grant permission to use the Site to provide shelter and care for dependent children and children awaiting dependency adjudication. 2. The term of this use shall run through and including June 30, 2021, unless otherwise terminated After motion and second, the vote on this resolution was as follows: Commissioner Kim Johnson, Chairman XXX Commissioner Chris Dzadovsky, Vice Chairman XXX Commissioner Tod Mowery XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED this day of 2016. Packet Pg. 44 8.C.2.b ATTEST: Deputy Clerk BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Chairman a� E c m APPROVED AS TO FORM AND E Q CORRECTNESS: BY: County Attorney c- Packet Pg. 45 8.C.3 ITEM NO. (ID # 3608) TO: PRESENTED BY: SUBMITTED BY: BACKGROUND: AGENDA REQUEST Board of County Commissioners Katherine Barbieri, Asst. County Attorney County Attorney DATE 06/21/2016 *CONSENT AGENDA\COUNTY ATTORNEY Melody Lane Parking Area Interlocal Agreement between City of Fort Pierce and St. Lucie County The County owns the "Melody Lane Parking Area" located in downtown Fort Pierce, Florida: St. Lucie County Riverside Park - all - less to Episcopal Church (Map 24/10G) (1 and 3), Parcel ID #2410-801-0003- 000-5. The City desires to reconfigure the existing parking layout to provide angle parking and improved internal circulation. The County has monies that were designated to repave Melody Lane Parking Area. PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends that the Board approve the Interlocal Agreement and authorize the Chairman to sign the Interlocal Agreement. COMMISSION ACTION: Coordination/Signatures ianieY`s.orney6/9/2016 Packet Pg. 46 8.C.3.a INTERLOCAL AGREEMENT MELODY LANE PARKING AREA THIS INTERLOCAL AGREEMENT is made and entered into this day of 2016, between City of Fort Pierce, a Florida municipal corporation, hereinafter referred to as the "City' and St. Lucie County, a political subdivision of the State of Florida, hereinafter referred to as the "County'. WITNESSETH: WHEREAS, the County owns the following described property (hereinafter called the" Melody Lane Parking Area") located in downtown Fort Pierce, Florida: St. Lucie County Riverside Park - all - less to Episcopal Church (Map 24/10G) (1 and 3), Parcel ID #2410-801-0003-000-5; and WHEREAS, the City desires to reconfigure the existing general parking layout to provide angle parking and improved internal circulation; and, WHEREAS, the County has monies that were designated to repave Melody Lane Parking Area NOW, THEREFORE, in consideration of these promises and mutual covenants contained herein, the parties agree as follows: 1. General. This Agreement is entered into pursuant to Section 163.01, Florida Statutes, Florida Interlocal Cooperation Act. This Agreement embodies the whole understanding of the parties. There are no promises, terms, conditions, or obligations other than those contained therein. The above recitals are true and correct. 2. Description of Project. The project is to reconfigure the existing parking layout to provide angle parking and improve internal circulation at the Melody Lane Parking Area, as generally depicted in the attached Exhibit "A". 3. County Responsibilities. The County shall be responsible for the following: A. The County will contribute one hundred thousand and 00/100 ($100,000.00) dollars to reconfigure the Melody Lane Parking Area in accordance with the approved plans. B. The County will review, comment and approve the plans. The project may not proceed without the County's approval of the final plans. C. Except as otherwise agreed between the County and the City in writing, the County shall be responsible for maintenance of the reconfigured Parking Area upon completion and acceptance of the project. S:\ATTY\AGREEMNT\INTERLOC\Melody Lane 1 Packet Pg. 47 8.C.3.a D. The County acknowledges that all parking shall remain open to the public with no reserved spaces 4. City Responsibilities. The City shall be responsible for the following: A. The City will provide a design plan to be approved by the County. B. The City will fund the balance of the improvements to the parking area to the extent the cost of the project exceeds one hundred thousand and 00/100($100,000.00) dollars. C. The City will bid, award and manage the construction of the improvements. D. The City will provide the County with a copy of the as built plans upon completion of construction. E. The City acknowledges that all parking shall remain open to the public with no reserved spaces. F. The City acknowledges that the County will not approve any high maintenance designs such as cobblestone, pavers and high maintenance landscaping unless the City agrees to assume maintenance responsibility for those elements of the project. 5. Complete Understanding. This Agreement contains the complete understanding of the parties hereto, notwithstanding any previous written or oral understanding between the parties on the same subject. 6. Notices. Any notice, payment, demand or communication required or permitted to be given by any provision of this Agreement shall be in writing and shall be deemed to have been delivered and given for all purposes, whether or not the same is actually received, if sent by registered or certified mail, postage and charges prepaid, and addressed to the parties at the following addresses: To City: Fort Pierce City Manager Post Office Box 1480 Fort Pierce, Florida 34954 To County: St. Lucie County Administrator 2300 Virginia Avenue Fort Pierce, Florida 34982 With copy to: Fort Pierce City Attorney Post Office Box 1480 Fort Pierce, Florida 34954 With copy to: St. Lucie County Attorney 2300 Virginia Avenue Fort Pierce, Florida 34982 or to such other address as the parties may from time to time specify in writing. Any such notice may at any time be waived by the person entitled to receipt of such notice. S:\ATTY\AGREEMNT\INTERLOC\Melody Lane 2 Packet Pg. 48 8.C.3.a 7. Amendments. No amendment, modification or waiver of this Agreement, or any part hereof, shall be valid or effective unless in writing and signed by both parties, and no waiver of any breach or condition of this agreement shall be deemed to be a waiver of any other conditions or subsequent breach whether of like or different nature. 8. Further Documents. Each of the parties hereto hereby agree that they will execute and deliver such further instruments and do such further acts and things as may be necessary or desirable to carry out the purposes of this Agreement. 9. Sections -Captions. Section and other captions contained in this Agreement are for reference purposes only and are in no way intended to describe, interpret, define or limit the scope, extent of intent of this agreement or any provision hereof. 10. Severability. Each provision of this Agreement is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegibility or invalidity shall not affect the validity of the remainder of this Agreement. 11. Governing Law. This Agreement and the rights of the Parties shall be governed by and construed or enforced in accordance with the laws of the State of Florida. 12. Filing; Effective Date. This Agreement shall be filed with the Clerk of the Circuit Court of St. Lucie County, prior to its effectiveness. IN WITNESS THEREOF, the parties hereto have caused this instrument to be signed in their respective names by their proper officials and under their official seals on this day of 12016. ATTEST: CITY OF FORT PIERCE, FLORIDA Linda Cox, CITY CLERK ATTEST: DEPUTY CLERK S:\ATTY\AGREEMNT\INTERLOC\Melody Lane 3 BY: Linda Hudson, MAYOR APPROVED AS TO FORM AND CORRECTNESS: BY: James Messer, CITY ATTORNEY BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN Packet Pg. 49 8.C.3.a APPROVED AS TO FORM AND CORRECTNESS: BY: S:\ATTY\AGREEMNT\INTERLOC\Melody Lane 4 COUNTY ATTORNEY Packet Pg. 50 I 8.C.3.a I 'Ay O CL 00 11 II cn C co d 13 cn S m cL E in uj E-47 IND'IAN RIVER DRIVE 1� EXHIBIT .0 is Packet Pg. 51 8.D.1 ITEM NO. RES-2016-98 J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: BACKGROUND: Renee Scott, Human Services Manager Human Services Division DATE: 06/21/2016 *CONSENT AGENDA\COMMUNITY SERVICES Resolution - Modification of Community Services Block Grant (CSBG) The Florida Department of Economic Opportunity (DEO) annually provides additional mid -year funding for the Community Services Block Grant. St. Lucie County is the award recipient for the Treasure Coast Community Action Agency, encompassing Martin, Okeechobee and St. Lucie Counties. Funds are used to assist residents in overcoming barriers to self-sufficiency, including childcare, nutrition support, transportation, medical care, education and interventions for independent living. The initial allocation for FY16 was $323,742. The modification increases the agreement total to $431,558. The increased funds include a return of prior year unspent dollars and an increase in allocation from the State. Each County receives the prior year carry forward funds and a State indicated portion of the new funds, less 10% administrative costs for St. Lucie County. The State set percentages for each County are Martin 27%, Okeechobee 13% and St Lucie 60%. PREVIOUS ACTION: 09/15/2015 - Board approved the FY16 CSBG allocation, resolution and sub -recipient agreements. FINANCIAL IMPACT: The budget for this fund must be modified to include the additional monies received. New funds will be deposited to the Community Services Block Grant (CSBG) FY16 (001574-6420-331691-600). RECOMMENDATION: Staff recommends Board approval of the FY16 Community Services Block Grant modification (16SB-OD-12- 00-01-023) and Resolution and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Packet Pg. 52 8.D.1 Coordination/Signatures ,der, Community Services Dir r 5/27/2016 ianief& aMcIntyrMe,torney 6/9/2016 Updated: 6/6/2016 11:21 AM by Katrina Slay Page 2 Packet Pg. 53 8.D.1.a MODIFICATION NUMBER 1 OF AGREEMENT BETWEEN THE FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY COMMUNITY SERVICES BLOCK GRANT PROGRAM AND ST LUCIE, COUNTY OF CFDA Number: 93.569 Agreement Number: 16SB-OD-12-00-01-023 FEDERALLY -FUNDED SUBGRANT AGREEMENT THIS MODIFICATION Number 1 is entered into by the State of Florida, Department of Economic Opportunity, with headquarters in Tallahassee, Florida, hereinafter referred to as "DEO", and St Lucie, County of, hereinafter referred to as "Recipient" (each individually a "Party" and collectively "the Parties"). WHEREAS, Paragraph (4) of the Agreement provides that modification of the Agreement shall be in writing executed by the Parties thereto; and WHEREAS, DEC) and Recipient have entered into the Agreement, pursuant to which DEO has provided an Agreement of three hundred twenty three thousand seven hundred forty two dollars and zero cents [$323,742] to Recipient; and WHEREAS, Fiscal Year 2015 carryover funds are available to increase the amount of funding granted to Recipient; and WHEREAS, additional funds have become available to increase the base amount of the funding granted to Recipient. NOW, THEREFORE, in consideration of the mutual promises of the Parties contained herein, the Parties agree as follows: 1. Paragraph (3), PERIOD OF AGREEMENT, of the Agreement is hereby deleted in its entirety and replaced with the following: "The Agreement period shall begin on October 1, 2015, and shall end on December 31, 2016, unless terminated earlier in accordance with the provisions of Paragraph (13) of this Agreement." 2. Subparagraph (5)(1), of AUDITS AND RECORDS, of the Agreement is hereby deleted in its entirety and replaced with the following: "(1) If an audit, monitoring visit, or other documentation or verifiable information shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement or applicable regulations, Recipient shall be held liable for reimbursement to DEO. Such reimbursement shall be sent to DEO, by Recipient, within thirty calendar days after DEO has notified Recipient of such non-compliance." 3. Paragraph (5), AUDITS AND RECORDS, of the Agreement is hereby modified to add subparagraph (5) (n) as follows: "(n) Recipient shall (i) maintain all funds provided under this Agreement in a separate bank account or (ii) Recipient's accounting system shall have sufficient internal controls to separately track the expenditure of all funds from this Agreement. There shall be no commingling of funds provided under this Agreement, with any other funds, projects, or programs; "commingling" of funds is distinguishable from "blending" of funds Page 1 Packet Pg. 54 8.D.1.a specifically allowed by law. DEO may, in its sole discretion, disallow costs made with commingled funds and require reimbursement for such costs as described herein above, in subparagraph (5)(1)." 4. Paragraph (6), INFORMATION RELEASE AND PUBLIC RECORDS REQUIREMENTS, of the Agreement is hereby deleted in its entirety and replaced with the following: "(6) INFORMATION RELEASE AND PUBLIC RECORDS REQUIREMENTS (a) In addition to Recipients' responsibility to directly respond to each request it receives for records made or received by Recipient in conjunction with this Agreement and to provide the applicable public records in response to such request, Recipient shall notify DEO of the receipt and content of such request by sending an e-mail to PRRequest@deo.myflorida.com within one (1) business day from receipt of such request. (b) Recipient shall keep and maintain public records required by DEO to perform Recipient's responsibilities hereunder. Recipient shall, upon request from DEO's custodian of public records, provide DEO with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by chapter 119, F.S., or as otherwise provided by law. Recipient shall allow public access to all documents, papers, letters or other materials made or received by Recipient in conjunction with this Agreement, unless the records are exempt from section 24(a) of Article I of the State Constitution and section 119.07(1), F.S. For records made or received by Recipient in conjunction with this Agreement, Recipient shall respond to requests to inspect or copy such records in accordance with chapter 119, F.S. For all such requests for records that are public records, as public records are defined in section 119.011, F.S., Recipient shall be responsible for providing such public records per the cost structure provided in chapter 119, F.S., and in accordance with all other requirements of chapter 119, F.S., or as otherwise provided by law. (c) This Agreement may be terminated by DEO for refusal by Recipient to comply with Florida's public records laws or to allow public access to any public record made or received by Recipient in conjunction with this Agreement. (d) If, for purposes of this Agreement, Recipient is a "contractor" as defined in section 119.0701 (1) (a), F.S. ("Recipient -contractor"), Recipient -contractor shall transfer to DEC), at no cost to DEC), all public records upon completion including termination, of this Agreement, or keep and maintain public records required by DEO to perform the service. If Recipient -contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If Recipient -contractor keeps and maintains public records upon completion of the contract, the Recipient -contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to DEC), upon request from DEO's custodian of public records, in a format that is compatible with the information technology systems of DEO. (e) If DEO does not possess a record requested through a public records request, DEO shall notify Recipient -contractor of the request as soon as practicable, and Recipient -contractor must provide the records to DEO or allow the records to be inspected or copied within a reasonable time. If Recipient -contractor does not Page 2 Packet Pg. 55 8.D.1.a comply with DEO's request for records, DEO shall enforce the provisions set forth in this Agreement. A Recipient who fails to provide public records to DEO within a reasonable time may be subject to penalties under section 119.10, F.S. (f Recipient shall notify DEO verbally within 24 chronological hours and in writing within 72 chronological hours if any data in Recipient's possession related to this Agreement is subpoenaed or improperly used, copied, or removed (except in the ordinary course of business) by anyone except an authorized representative of DEO. Recipient shall cooperate with DEO, in taking all steps as DEO deems advisable, to prevent misuse, regain possession, or otherwise protect the State's rights and the data subject's privacy. (g) Recipient acknowledges that DEO is subject to the provisions of chapter 119, F.S., relating to public records and that reports, invoices, and other documents Recipient submits to DEO under this Agreement constitute public records under Florida Statutes. Recipient shall cooperate with DEO regarding DEO's efforts to comply with the requirements of chapter 119, F.S. (h) If Recipient submits records to DEO that are confidential and exempt from public disclosure as trade secrets or proprietary confidential business information, such records should be identified as such by Recipient prior to submittal to DEO. Failure to identify the legal basis for each exemption from the requirements of chapter 119, F.S., prior to submittal of the record to DEO serves as Recipient's waiver of a claim of exemption. Recipient shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if Recipient -contractor does not transfer the records to DEO upon completion, including termination, of the Agreement. (i) IF RECIPIENT -CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE RECIPIENT -CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS by telephone at 850-245-7140, via e-mail at PRReauestgdeo.myflorida.com, or by mail at Department of Economic Opportunity, Public Records Coordinator, 107 East Madison Street, Caldwell Building, Tallahassee, Florida 32399-4128. 0) To the extent allowable by law, Recipient shall be fully liable for the actions of its agents, employees, partners, subrecipients, contractors, and subcontractors and shall fully indemnify, defend, and hold harmless the State and DEO, and their officers, agents, and employees, from suits, actions, damages, and costs of every name and description, including attorneys' fees, arising from or relating to public record requests or public record law violation(s), alleged to be caused in whole or in part by Recipient, its agents, employees, partners, subrecipients, contractors, or subcontractors, provided, however, that Recipient does not indemnify for that Page 3 Packet Pg. 56 8.D.1.a portion of any costs or damages proximately caused by the negligent act or omission of the State or DEO. DEO, in its sole discretion, has the right, but the not obligation, to enforce this indemnification provision. (k) DEO does not endorse any Recipient, commodity, or service. No public disclosure or news release pertaining to this Agreement shall be made without the prior written approval of DEO. Recipient is prohibited from using Agreement information, or DEC) customers in sales brochures or other promotions, including press releases, unless prior written approval is obtained from DEO." 5. Subparagraph (14)(b), NOTICE AND CONTACT, of the Agreement is hereby deleted in its entirety and replaced with the following: "(b) The name and address of DEO's Grant Manager for this Agreement is: Thea Austin, Grant Manager Department of Economic Opportunity Division of Community Development Bureau of Community Assistance 107 East Madison Street, MSC 400 Tallahassee, Florida 32399-4120 Email: dorothea.austin@deo.myflorida.com Phone: 850-717-8460 6. Subparagraph (18)(a), FUNDING/CONSIDERATION, is hereby deleted in its entirety and replaced with the following: "(a) This is a cost -reimbursement agreement. Recipient may be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed four hundred thirty one thousand five hundred fifty eight dollars and zero cents [$431,558L subject to the availability of funds and appropriate budget authority. Until DEC) provides further notice to Recipient's contact person identified in Attachment I, however, Recipient is only authorized to incur costs in an amount not to exceed three hundred eighteen thousand two hundred forty three dollars and zero cents [$318,243]. Recipient may incur costs up to four hundred thirty one thousand five hundred fifty eight dollars and zero cents [$431,558] upon Recipient's receipt of the written notice from DEO. This revised Agreement amount includes: 1. $323,742 Current CSBG Allocation (FFY 2016) 2. $50,063 Base Increase 3. $57,753 Carryover (FY 2015) 4. $431,558 Total Modified CSBG Allocation" 7. Exhibit 1-A, Funding Sources, of the Agreement is hereby deleted in its entirety and is replaced by the revised Exhibit 1-A, Funding Sources, which is attached hereto and incorporated herein by reference. Page 4 Packet Pg. 57 8.D.1.a 8. Exhibit 2, Audit Compliance Certification, of the Agreement is hereby deleted in its entirety and is replaced by the revised Exhibit 2, Audit Compliance Certification, which is attached hereto and incorporated herein by reference. 9. Exhibit 3, Subrecipient Federal Awards Agreements Checklist, of the Agreement is hereby deleted in its entirety and is replaced by the revised Exhibit 3, Subrecipient Federal Awards Agreements Checklist, which is attached hereto and incorporated herein by reference. 10. Attachment A, Section D, Recipient Board Requirements, Paragraph (5), is hereby deleted in its entirety and replaced with the following: "(5) All board of directors meetings and board committee meetings are subject to Florida's Government in the Sunshine Law (section 286.011, F.S.), as stated in subparagraph (20)0) of this Agreement, and shall be publicly noticed at least seven calendar days but not more than thirty calendar days prior to the date on which the meeting is scheduled. Such notices must be given by publishing meeting information by methods acceptable under the Florida Sunshine Law. If immediate danger to the public health, safety or welfare occurs requiring emergency action by the board, a board meeting may be scheduled by any procedure that is fair under the circumstances and necessary to protect the public interest." 11. Attachment C. Section H, INDIRECT COST RATE PROPOSAL, is hereby deleted in its entirety and replaced with the following: "H. INDIRECT COST RATE PROPOSAL Subrecipients (herein the "Recipient") of federal awards are required to have an approved, federally recognized indirect cost rate negotiated between such subrecipients (herein, the "Recipient"), and the Federal Government. If no such rate exists, then Recipient shall have either a rate negotiated with DEO (in compliance with 45 C.F.R. Part 75), or a de minimis indirect cost rate as set forth in 45 C.F.R. §75.414(f). Recipient shall submit its current Indirect Cost Rate Proposal to DEO with this Agreement. If Recipient chooses to use the de minimis rate, Recipient shall make sure it is legally entitled to use that rate and include a statement to DEO to that effect with this executed Agreement. Recipient is not obligated to establish an indirect cost rate if Recipient does not charge indirect costs." 12. Attachment D, PROPERTY MANAGEMENT AND PROCUREMENT, of the Agreement is hereby deleted in its entirety and is replaced by the revised Attachment D, PROPERTY MANAGEMENT AND PROCUREMENT, which is attached hereto and incorporated herein by reference. 13. Attachment I, Recipient Information, of the Agreement is hereby deleted in its entirety and is replaced by the revised Attachment I, Recipient Information, which is attached hereto and incorporated herein by reference. 14. Attachment J, Budget Summary, of the Agreement is hereby deleted in its entirety and is replaced by the revised Attachment J, Budget Summary, which is attached hereto and incorporated herein by reference. Page 5 Packet Pg. 58 8.D.1.a 15. Attachment K, Subcontractor Information and Budget Summary, of the Agreement is hereby deleted in its entirety and is replaced by the revised Attachment K, Subcontractor Information and Budget Summary, which is attached hereto and incorporated herein by reference. 16. Attachment L, Budget Detail, of the Agreement is hereby deleted in its entirety and is replaced by the revised Attachment L, Budget Detail, which is attached hereto and incorporated herein by reference. 17. Attachment M, Secondary Administrative Expenses, of the Agreement is hereby deleted in its entirety and is replaced by the revised Attachment M, Secondary Administrative Expenses, which is attached hereto and incorporated herein by reference. 18. Attachment N, CSBG Workplan, of the Agreement is hereby deleted in its entirety and is replaced by the revised Attachment N, CSBG Workplan, which is attached hereto and incorporated herein by reference. 19. Except as specifically modified herein, all provisions of the Agreement, including any Attachments or Exhibits thereto, remain in full force and effect. - The remainder of this page is intentionally left blank. - Page 6 0 i m Cn 0 Packet Pg. 59 8.D.1.a STATE OF FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY FEDERALLY FUNDED SUBGRANT AGREEMENT MODIFICATION SIGNATURE PAGE IN WITNESS WHEREOF, the Parties have duly executed and delivered this Modification as of the date set forth below. RECIPIENT STATE OF FLORIDA DEPARTMENT OF ECONOMIC OPPORTUNITY St Lucie. County of (Legal Name of Recipient) By: By: (Signature) Taylor Teepell, Director (Print/Type Name and Title Here) Division of Community Development Date: Date: 59-6000835 Approved as to form and legal Federal Identification Number sufficiency, subject only to full and proper execution by the Parties. 072215403 DUNS Number Office of the General Counsel Department of Economic Opportunity 16 SB-OD-12-00-01-023 Agreement Number By: Approved Date: Page 7 Packet Pg. 60 8.D.1.a FFY 2016 CSBG AGREEMENT EXHIBIT 1-A FUNDING SOURCES FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Subrecipient's DUNS Registered Name: Subrecipient's DUNS Number: Federal Award Identification Number: Federal Award Date: Subaward Period of Performance Start and End Date: St Lucie, County of 072215403 G-15B2FLCOSR; G-16B2FLCOSR April 1, 2015 July 1, 2015 October 28, 2015 February 1, 2016 October 1, 2015 — December 31, 2016 Amount of Federal Funds Obligated by this $431,558 action by the pass -through entity to the Subrecipient: Total Amount of the Federal Funds Obligated to $431,558 the Subrecipient by the pass -through entity including the current obligation: Total Amount of the Federal Award committed to the Subrecipient by the pass -through entity: Federal award project description, as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA): Federal Awarding Agency: Pass -Through Entity: Contact Information for Awarding Official of Pass -Through Entity: Catalog of Federal Domestic Assistance Number: Catalog of Federal Domestic Assistance Title: Research and Development: Indirect Cost Rate: $431,558 Funding to eligible entities to alleviate the causes and conditions of poverty in communities 0 U.S. Department of Health and Human Services; �I Florida Department of Economic Opportunity m Cn Contact: Paula Lemmo, 850-717-8450 V 93.569 Community Services Block Grant (formula grant) No 0 % Packet Pg. 61 8.D.1.a COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Federal Program: Recipient shall use the CSBG funds to provide a range of services and activities having a measurable and potentially major impact on poverty in the communities where poverty is a particularly acute problem. These funds will be expended in accordance with applicable law and the terms of this Agreement, including, but not limited to, Attachment A, Attachment B, Attachments I-M, applicable federal cost principles and regulations, and the FFY 2016 CSBG State Plan. 2. Recipient shall comply with all applicable U.S. Department of Health and Human Services laws, including, but not limited to, title 42 U.S.C. chapter 106, and all applicable regulations as set forth in title 45 C.F.R. part 75 and part 96. STATE RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: N/A MATCHING RESOURCES FOR FEDERAL PROGRAMS: Federal Program: N/A SUBJECT TO SECTION 215.97, FLORIDA STATUTES: State Project: N/A COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: 3 N/A ml Cn NOTE: Title 45 C.F.R. 75.352 and section 215.97(5), Florida Statutes, require that the information about Federal V Programs and State Projects included in Exhibit 1 be provided to the Subrecipient. Packet Pg. 62 8.D.1.a FFY 2016 CSBG AGREEMENT EXHIBIT 2 Audit Compliance Certification Email a copy of this form within 60 days of the end of each fiscal year in which this grant was open to audit@deo.myflorida.com. Grantee: FEIN: Grantee's Fiscal Year: Contact's Name: Contact's Phone: Contact's Email: 1. Did Grantee expend state financial assistance, during its fiscal year, that it received under any agreement (e.g., contract, grant, memorandum of agreement, memorandum of understanding, economic incentive award agreement, etc.) between the Subrecipient and the Department of Economic Opportunity (DEO)? ❑Yes ❑ No If the above answer is yes, answer the following before proceeding to item 2. Did Grantee expend $500,000 ($750,000 effective July 1, 2016) or more of state financial assistance (from DEO and all other sources of state financial assistance combined) during its fiscal year? ❑ Yes ❑ No If yes, the Subrecipient certifies that it will timely comply with all applicable state single or project -specific audit requirements of section 215.97, Florida Statutes, and the applicable rules of the Department of Financial Services and the Auditor General. 2. Did the Subrecipient expend federal awards during its fiscal year that it received under any agreement (e.g., contract, grant, memorandum of agreement, memorandum of understanding, economic incentive award agreement, etc.) between the Subrecipient and DEO? ❑Yes [:]No If the above answer is yes, also answer the following before proceeding to execution of this certification: Did the Subrecipient expend $750,000 or more in federal awards (from DEO and all other sources of federal awards combined) during its fiscal year? ❑Yes ❑ No If yes, the Subrecipient certifies that it will timely comply with all applicable single or program - specific audit requirements of title 2 C.F.R. part 200, subpart F, or 45 C.F.R. part 75, as revised, as applicable. By signing below, I certify, on behalf of the Subrecipient, that the above representations for items 1 and 2 are true and correct. Signature of Authorized Representative Date Printed Name of Authorized Representative Title of Authorized Representative Q Packet Pg. 63 8.D.1.a FFY 2016 CSBG AGREEMENT EXHIBIT 3 SUBRECIPIENT FEDERAL AWARD AGREEMENTS CHECKLIST Criteria Required Federal Award Identification Information SUBRECIPIENT INFORMATION 45 C.F.R. Subrecipient name (which must match the name associated with its St Lucie, County of 75.352 (i) unique entity identifier); (a)(1) Subrecipient's unique entity identifier (for the purposes of this 072215403 (ii) agreement, the Subrecipient's DUNS); G-15B2FLCOSR; (iii) Federal Award Identification Number (FAIN); G-16B2FLCOSR 04/01/2015; 07/01/2015; Federal Award Date (see 75.2 Federal award date) of award to 10/28/2015; (iv) recipient by the HHS awarding entity; 02/01/2016 October 1, 2015 through December 31, (v) Subaward Period of Performance Start and End Date; 2016 Amount of Federal Funds Obligated by this action by the pass- $431,558 (vi) through entity to the subrecipient; Total Amount of Federal Funds Obligated to the subrecipient by the $431,558 (vii) pass -through entity including the current obligation; Total Amount of the Federal Award committed to the subrecipient by $431,558 (viii) the pass -through entity; The Community Services Block Grant (CSBG) provides funds to alleviate the causes and conditions Federal award project description, as required to be responsive to the of poverty in (ix) Federal Funding Accountability and Transparency Act (FFATA); communities. Federal Awarding Agency: U.S. Department of Health and Human Services; Pass Through Entity: Florida Department of Economic Opportunity Name of HHS awarding agency, pass -through entity, and contact Contact: Paula (x) information for awarding official of the pass -through entity, Lemmo, 850-717-8450 CFDA Number and Name; the pass -through entity must identify the 93.569; Community dollar amount made available under each Federal award and the Services Block Grant (xi) CFDA number at time of disbursement; Program (xii) Identification of whether the award is R&D; and No Indirect cost rate for the Federal award (including if the de minimis See Exhibit 1-A (xiii) rate is charged per 75.414). c 0 0 c� m m v m U. N ao T to 0 N vn w 0 I m Cn V m Cn m m1 J I— Cn i� c d z 0 Q Packet Pg. 64 8.D.1.a 45 C.F.R. 75.352 All requirements imposed by the pass -through entity on the See Attachments A, B (a) (2) subrecipient so that the Federal award is used in accordance with p Federal statutes, regulations and the terms and conditions of the and C Federal award; 45 C.F.R. Any additional requirements that the pass -through entity imposes on 75.352 the subrecipient in order for the pass -through entity to meet its own See Attachments A, B (a)(3) responsibility to the HHS awarding agency including identification of and C any required financial and performance reports; 45 C.F.R. 75.352 An approved federally recognized indirect cost rate negotiated (a) (4) between the subrecipient and the Federal government or, if no such See Attachments C rate exists, either a rate negotiated between the pass -through entity and L and the subrecipient (in compliance with this part), or a de-minimis indirect cost rate as defined in 75.414 ; 45 C.F.R. 75.352 (a)(5) A requirement that the subrecipient permit the pass -through entity See Paragraph (5) of and auditors to have access to the subrecipient's records and financial this Agreement statements as necessary for the pass -through entity to meet the requirements of this art; and 45 C.F.R. 75.352 Appropriate terms and conditions concerning closeout of the See Attachment C (a) (6) subaward. ao oP co 0 N Cn W O I m Cn t� m Cn m I CO J I— Cn C N E t t� r r Q Packet Pg. 65 8.D.1.a FFY 2016 CSBG AGREEMENT ATTACHMENT D PROPERTY MANAGEMENT AND PROCUREMENT Recipient shall comply with property management standards for non -expendable property, at a minimum, as provided in 45 C.F.R. 75.320, Equipment, and 45 C.F.R. 75.321, Supplies. A. All property purchased under this Agreement must be inventoried annually and an inventory report must be made available to DEO upon request. B. All property purchased under this Agreement must be listed on the property records of Recipient. Said listing must include a description of the property, model number, manufacturer's serial number, funding source, information needed to calculate the federal and State share, date of acquisition, unit cost, property inventory number and information on the location, use and condition, transfer, replacement or disposition of the property. C. Ownership of all non -expendable property acquired with funds from this Agreement is vested in DEC) upon completion, including termination, of the Agreement, and as such, any title to such property must be vested in DEO by Recipient upon completion, including termination, of the Agreement. If Recipient comingled funds from this Agreement, all non -expendable property purchased using funds from the account(s) in which the funds from this Agreement were placed is considered "non -expendable property acquired with funds from this Agreement" as described herein. D. Recipient shall comply with Section 507 of Public Law 103-333. As stated in this section, it is the sense of Congress that, to the extent practicable, all equipment and products purchased with funds made available in this Act should be American made. C 2 a m W V Packet Pg. 66 8.D.1.b 2016 Treasure Coast Community Action Agency Allocation CSBG Modification $ 323,742 Total Original Allocation $ (32,374) 10% Admin for St. Lucie Oversight $ 291,368 $ 50,063 Modification Base Increase $ (5,006) 10% Admin for St. Lucie Oversight $ 45,057 $ 57,753 Carryforward (no admin taken) $ 431,558 Total Contract including Modification by Original Modification Modification Total Amount County Dollars by Carryforward Base Increase to expend for County FY16 Martin County 27% $ 77,380 $ 29,780 $ 11,966 $ 1199126 Okeechobee County 13% $ 38,626 $ 9,056 $ 5,973 $ 539655 St. Lucie County 60% $ 175,362 $ 18,917 $ 27,118 $ 2219397 St. Lucie Oversight $ 32,374 $ 0 $ 5,006 $ 379380 Totals 100% $ 323,742 $ 57,753 $ 50,063 $4319558 Packet Pg. 67 RESOLUTION 8.D.1.c WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Dept. of Health & Human Services, in the amount of $107,816 as a Community Services Block Grant modification. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 21 st day of June, 2016, pursuant to Section 129.06 (d), Florida Statutes that such funds are hereby appropriated for the fiscal year 2015-2016, and the County's budget is hereby amended as follows: REVENUE 001574-6420-331691-600 Dept. of Health & Human Services $107,816 APPROPRIATIONS 001574-6420-583000-600 Other Grants & Aids $ 51,041 001574-6420-581065-600 Martin County $ 41,746 001574-6420-581075-600 Okeechobee $ 15,029 After motion and second the vote on this resolution was as follows: Commissioner Kim Johnson, Chairman XXX Commissioner Chris Dzadovsky, Vice Chairman XXX Commissioner Tod Mowery XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED THIS 21 ST DAY OF JUNE 2016. ATTEST: DEPUTY CLERK BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY Packet Pg. 68 8.F.1 ITEM NO. (ID # 3593) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: 4113IX4is BACKGROUND: DATE: 06/21/2016 *CONSENT AGENDA\ENVIRONMENTAL RESOURCES Amy Griffin, Environmental Resources Division Director Environmental Resources Tourist Development Council /Mosquito Control District Hybrid Position This is a request for an Environmental Education & Eco-Tourism Coordinator position (NPR16-006) that would serve the Tourism, Mosquito Control and Environmental Resources departments, and address specific environmental, economic, public safety, and community engagement goals of the County. By working collaboratively across departments with common goals, this position will provide an efficient and effective alignment of resources. This position will help address one of Tourist Development's major goals: "to provide a greater impact in promoting St. Lucie as a top Florida destination for Eco/Adventure/Agri Tourism allowing for increased overnight stays by 2017." Tourism is one of Florida's top economic engines, attracting 105 million visitors in 2015 and the number of travel -related jobs also reached a record high, with 1.2 million Floridians employed in the tourism industry. Tourism plays an important role in supporting our economy and St. Lucie County is well positioned to take advantage of the state's eco-tourism market resulting in a positive economic impact. This position will also be charged with taking a multi -faceted approach to mosquito -related education and community outreach. Mosquitoes are numerous in St. Lucie County and several of the species found here are capable of transmitting diseases to humans and animals. With increasing worldwide travel, mosquito control in the United States is beginning to move beyond a quality of life role, toward a more critical public health function. With no specific medications or vaccines available, mosquito control programs must focus on source reduction and public education when responding to and preventing disease. The Environmental Resources Department has the structure, experience and expertise in place to develop mosquito -related education and outreach programs throughout the County. Packet Pg. 69 8.F.1 PREVIOUS ACTION: The Tourist Development Council voted to support/approve this request at their March 10, 2016 meeting. FINANCIAL IMPACT: The FY17 budget impact for the Environmental Education & Eco-Tourism Coordinator position (NPR16- 006) is estimated at $68,488 assuming position starting below the mid -point salary range, including benefits. The FY16 budget impact is estimated at $12,000 assuming position start date of August 1, 2016 to ensure development of programs prior to the beginning of tourist season and new school year. 50% from Tourist Development Trust-Adv Fund (611-5210-512000-500) 50% from Mosquito Control District fund (145- 6230-512000-600) RECOMMENDATION: Staff recommends the Board approve the Environmental Education & Eco-Tourism Coordinator position request (NPR16-006), contingent upon Mosquito Control District Board support/approval. COMMISSION ACTION: Coordination/Signatures 11 Amy Griffin ental Resources Division Directo 6/3/2016 Danie s. McIntyre, c my ttorney 6/14/2016 updated: 6/7/2016 12:30 PM by Patty Marston-Duva Page 2 Packet Pg. 70 Environmental Resources Department Environmental Education & Community Outreach Special Program Fund 001-7912-xxxxxx-7110 * 2013 Actual through 2016 Anticipated Total Revenues / Expenses YEAR Revenues Expenses 2013 Actual 5,070 3,684 2014 Actual 7,526 6,019 2015 Actual 17,280 11,714 2016 Anticipated 29,000 24,000 Total Number of Classes & Camp Days YEAR # of Classes 2013 Actual 14 2014 Actual 33 2015 Actual 260 2016 Anticipated 336 Total Number of Participants YEAR # of Participants 2013 Actual 248 2014 Actual 457 2015 Actual 3,016 2016 Anticipated 4,139 7110 Program Revenues / Expenses 50,000 2013 Actual 2014 Actual 2015 Actual 2016 Anticipated ■ Revenues ■ Expenses Total Number of Classes & Camps 400 300 200 100 0 2013 Actual 2014 Actual 2015 Actual 2016 Anticipated 6,000 Number of Participants 4,000 2,000 2013 Actual 2014 Actual 2015 Actual 2016 Anticipated 0 U U 0 t— M rn Ln M N m 0 c m m E M 0 d to LL CO) LL �a as r 3 O E E 0 U Ca c 0 w c w is LL: c a� E t ca Q Packet Pg. 71 8.F.1.b ENVIRONMENTAL RESOURCES JOB CODE: NEW PAY GRADE: 20 SALARY: $40,360.04 — 62,647.42 Environmental Education & Eco-Tourism Coordinator Position Summary: The Environmental Education & Eco-Tourism Coordinator is an advanced independent position which is responsible for overseeing environmental education and outreach opportunities, training, and programs, including mosquito - related education for the Mosquito Control District (MCD); and eco-tourism training, coordination, and promotion. The individual must possess a strong desire to promote environmental stewardship, sustainable eco-tourism, and an ethic of service. The individual must be independent, self -motivated, creative, and resourceful. The Environmental Education & Eco-Tourism Coordinator reports directly to Environmental Education & Outreach Coordinator. ESSENTIAL JOB FUNCTION: • Act as liaison between Tourism and Environmental Resources and between Mosquito Control and Environmental Resources. • Lead the environmental education team and oversee the design and development of educational programs, including mosquito -related education. Train staff and volunteers as necessary for successful, engaging programming for families and children. • Coordinate and conduct adult -level environmental education programs for residents, visitors, volunteers and other stakeholders. • Provide training and naturalist certifications for citizens, volunteers and eco-tourism operators that include mosquito -related education; • Assist in promoting awareness of mosquito -related public health issues and Mosquito Control District services; • Assist in developing mosquito -related visuals and narratives for public displays, webpage and informational materials for general distribution; • Ensure Mosquito Control District webpage is updated as needed to keep the public abreast of important topics; • Coordinate education of children and adults about what they can do to keep themselves safe and reduce mosquito populations around homes and businesses; • Assist in involving volunteers in the stewardship and management of MCD lands; • Track mosquito -related activities and funding, and assist in state reporting; • Build collaborative and cooperative relationships with County staff, Tourism Development Council members, scientists / biologists, environmental learning & research centers, colleges and universities, eco-tourism businesses and facilities, the City of Fort Pierce/Ft. Pierce Authentic Tours, Port St. Lucie Parks & Recreation, Mosquito Control Districts, ancillary businesses and other stakeholders. • Assist in working with stakeholders to develop sustainable eco-tourism standards and best management practices that can contribute to tourism branding and marketing efforts. • Assist private eco-tourism businesses to navigate County system for providing tours on County property. • Assist in tracking and monitoring eco-tourism economic impacts and room nights. • Coordinate interpretive eco-tourism and educational programs on county lands and local waterways. • Assist with promotion and tourism webpage development that highlight nature -based opportunities to increase community engagement and attract visitors to St. Lucie County. • Set goals, develop plans, monitor and evaluate progress. • Research and assist in writing grants to support goals and objectives. • Perform related work as requested or assigned. KNOWLEDGE, ABILITIES AND SKILLS NEEDED IN ORDER TO PERFORM THE ESSENTIAL JOB FUNCTIONS: Knowledge: • Knowledge of educational protocol, conflict resolution, and leadership strategies. • Knowledge of current trends, resources and information related to volunteerism and eco-tourism. L m Q. w W U N N 0 0 0 c E 0 0 U E N �L 0 0 U w Packet Pg. 72 8.F.1.b • Knowledge of ecological concepts, fauna and flora of region and/or state, and environmental issues; with the ability to focus broadly on environmental issues and specifically on the ecology of the region. • Knowledge of environmental stewardship and sustainable eco-heritage tourism principles. Abilities: • Ability to interact in a positive, professional manner with various populations such as: project partner(s), colleagues, community volunteers, students, businesses, agencies and the general public. • Ability to foster teamwork and work cooperatively and effectively with others to set goals, resolve issues, and make decisions that enhance organizational effectiveness. • Ability to develop and implement educational and training programs. • Ability to assist in organizing events. • Ability to prepare periodic and annual progress reports. • Ability to work independently, set goals and show appropriate initiative to overcome challenges. • Ability to work as part of a team. • Ability to work a flexible schedule as needed, including some weekends and evenings. Skills: • Strong time -management abilities • Excellent written and oral communication skills, including strong public speaking skills • Excellent organizational skills • Proficient with data entry, database management • Proficient with MSOffice, including Word, Excel, Publisher, and Outlook • Strong internet literacy; social media skills a plus EDUCATION: A bachelor's degree in environmental education, wildlife biology, natural resources, or a related study; and two years' experience in the environmental education / interpretation field. An associate's degree and six years of experience in the environmental education / interpretation field will be considered. EXPERIENCE: • Experience developing and conducting environmental education and/or eco-tourism programs. • Experience with promotion and marketing. • Experience supervising volunteers or staff, preferably in a natural resources context. • Experience building community partnerships and networks. LICENSE, CERTIFICATION OR REGISTRATION: Valid Florida driver's license with a clean driving record and the ability to drive. CPR or willingness to achieve ESSENTIAL PHYSICAL SKILLS: Good vision and hearing with or without correction. Frequent walking and standing. Ability to walk 4 miles and perform work in the Florida sun and humidity. May be required to occasionally lift and/or move up to 30 pounds Ability to drive a passenger motor vehicle. ENVIRONMENTAL CONDITION REQUIREMENTS: Frequent work outside performing programs. Frequent work inside office in a sedentary posture. Frequent public contact. WORK HAZARDS: Packet Pg. 73 8.F.1.b Possible vision or hand/arm dysfunction due to heavy computer work. Possible contraction of communicable diseases (cold, flue, etc.) due to heavy public contact. Potential hazards associated with working in the natural environment. SAFETY EQUIPMENT USED OR NEEDED: Automobile safety belt. NON -UNION EXEMPT Packet Pg. 74 I 8.F.1.c I ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS POSITION REQUEST FOR FISCAL YEAR 2015-2016 DEPARTMENT: ENVIRONMENTAL RESOURCES RECOMMENDED: I ✓ I YES I I NO I I REVISED DIVISION: ENV. EDU & COMMUNITY OUTREACH (APPROVED YES I I NO I I REVISED ■ [TION TITLE: ENVIRONMENTAL EDUCATION & ECO-TOURISM COORDINATOR FTE: 1.0 c 0 ARY: $46,600 JOB CODE: TBD 0 EFITS: $21,888 PAY GRADE: 20 •L AL BUDGET: $68,488 PAY SCALE: $40,360.04 - $62,647.42 = 0 U V CIFICATION: This is a proposal to create an Environmental Education & Eco-Tourism Coordinator position that would serve the Tourism, Mosquito Control and Environmental Resources departments, and address specific environmental, economic, M public safety, and community engagement goals of the County. By working collaboratively across departments with common goals, this position will provide an efficient and effective alignment of resources. o The Tourism and Environmental Resources departments share several common goals, including the development of assets that support a sustainable eco-tourism industry, coordination and promotion of eco-heritage tourism opportunities, creation of diverse partnerships, and involvement of residents and visitors in community projects, programs and events. This position will help address one of Tourist Development's major goals: "to provide a greater impact in promoting St. Lucie as a top Florida destination for Eco/Adventure/Agri Tourism allowing for increased overnight stays by 2017." Mosquitoes are numerous in St. Lucie County and several of the species found here are capable of transmitting diseases to humans and animals, with symptoms ranging from mild to severe. With increasing worldwide travel, mosquito control in the United States is beginning to move beyond a quality of life role, toward a more critical public health function. With no specific medications or vaccines available, mosquito control programs must focus on source reduction and public education when responding to and preventing disease. The Environmental Resources Department has the structure, experience and expertise in place to develop mosquito -related education and outreach programs throughout the County. The primary goals of this position are to: 0 Build collaborative and cooperative relationships with County staff, Tourist Development Council members, eco- W tourism businesses and facilities, City of Fort Pierce/Ft. Pierce Authentic Tours, City of Port St. Lucie, ancillary o businesses and other stakeholders; U_ Work in collaboration with stakeholders to develop sustainable eco-tourism standards and best management practices 3 that can contribute to tourism branding and marketing efforts; Assist with tourism promotion and webpage development that highlight nature -based opportunities to increase = community engagement and attract visitors to St. Lucie County; 0 Assist private Eco-Heritage Tourism businesses to navigate County system for providing tours on County property; 0 a. Enhance tracking and monitoring of eco-tourism economic impacts and room nights; Provide training and naturalist certifications for eco-tourism operators. Oversee the design and development of quality mosquito -related educational programs that meet a high standard of excellence; Assist in promoting awareness of mosquito -related public health issues and Mosquito Control District services; Train staff and volunteers to engage the public in a positive and effective manner; a Update the Mosquito Control District webpage to keep the public abreast of important topics; • Track mosquito -related activities and funding, and assist in state reporting ON REQ#: NPR16-006 50% #145-6230-512000-600 and ACCOUNT#: 50% #611-5210-512000-500 Packet Pg. 75 8.H.1 ITEM NO. (ID # 3589) TO: PRESENTED BY: SUBMITTED BY: I•41I 1"F BACKGROUND: AGENDA REQUEST Board of County Commissioners Gee Chow, CIO Information Technology SLC Mobile App Software DATE 06/21/2016 *CONSENT AGENDA\INFORMATION TECHNOLOGY The Information Technology Department (IT) has researched multiple software applications to provide residents, business owners, and visitors with up-to-date county information and resources through a mobile application. The mobile application will allow residents to find county information while on -the -go. In addition, they can access frequently asked questions, ask new questions, and/or submit requests for designated county services. Benefits: 24/7 mobile device access to County resources Automated self service request processing Improve County turn -around time on citizen requests Ability to upload customer requests with pictures, videos, voice messages, texts, and GPS locations Features: Self Service Portal (Knowledge Base - Frequently Asked Questions & Answers) Citizens can report road hazards, traffic light outages, and other concerns or issues Obtain service request updates through the mobile/web portal Allow citizens to provide feedback & ratings on service In addition to the above benefits and features, the Mobile App includes a Public Records Tracking module. As per the Freedom of Information Act (FOIA), this module provides a comprehensive public records management system to maintain open record compliance 24/7. Furthermore, this application also includes a Social Media Archiving module for capturing, indexing, and consolidating content into a secure Packet Pg. 76 8.H.1 archive for public records compliance. Lastly, this system includes a feature to provide work -order tracking functions for interdepartmental services. The annual recurring cost of the GovQA software package is $25,500 and a one-time initial implementation fee of $6,000. IT evaluated two similar software packages and acquired quotes for each. GovQA was the lowest cost with comparable features between the products. PREVIOUS ACTION: N/A FINANCIAL IMPACT: The impletation of this project is $6,000 and funded by Solid Waste (401-3410-568000-300 Capital Software Account.) The monthly recurring charge is $2,125, and it will be funded by the IT Department's 001-1955-534110-100 Software Contract Support Account. RECOMMENDATION: Staff recommends Board approval of contract and authorization for Chairman to sign as approved by the County Attorney, in order to purchase the WebQA software applications (GovQA) and Board approval to procure this item in accordance with section 5.2(F)-Exempt Purchase, of the County Purchasing Manual. COMMISSION ACTION: Coordination/Signatures Gee Chow, CIO 6/7/2016 Danie S. McIntyre, C my ttorney 6/14/2016 x and Tipton, Count Administrate 6/15/2016 Updated: 6/9/2016 9:26 AM by Kelly Phelan Page 2 Packet Pg. 77 WEBOA MASTER SERVICES) AGREEMENT For GovQA FOIA Applications THIS MASTER SERVICE(S) AGREEMENT (the "Agreement") between WEBQA, Inc. ("WEBQA") with its principal place of business at 900 S. Frontage Road, Suite 110 Woodridge, IL, 60517 and the County of St. Lucie, a county with its principal place of business at2300 Virginia Avenue Fort Pierce, FL 34982 ("Customer") is made effective as of June 15, 2016 ("Effective Date".) 1. WEBQA DELIVERY OF SERVICE(S): WEBQA grants Customer a non-exclusive, non -transferable, limited license to access and use the WebA Service(s) on the Authorized Website(s) identified in the attached Schedule A in consideration of the fees and terms described in Schedule A. This Agreement will also govern all additional Schedules for Service(s). 2. CUSTOMER RESPONSIBILITIES: Customer acknowledges it is receiving only a limited license to use the Service(s) and related documentation, if any, and shall obtain no title, ownership nor any other rights in or to the Service(s) and related documentation, all of which title and rights shall remain with WebQA. However, Customer will retain ownership of all its data in the system. Customer agrees that (1) this license is limited to applications for its own use and may not lease or rent the Service(s) nor offer its use for others; (2) WebQA is not responsible for content placed into the Service(s); (3) that the Service(s) will not be used to capture confidential information of any kind such as social security numbers or individual financial data or other sensitive data; and, (4) that it will maintain the Authorized Website(s) identified in Schedule A, provide WEBQA with all information reasonably necessary to setup or establish the Service(s) on Customer's behalf, and allow a "Powered by GovQA" logo with a hyperlink to WebQA's website home page on the Authorized Website. 3. SERVICE(S) LEVELS: WEBQA will use commercially reasonable efforts to backup and keep the Service(s) and Authorized Website(s) in operation consistent with applicable industry standards and will respond to customers' requests for support during normal business hours. THE SERVICE(S) ARE PROVIDED ON AN "AS IS" BASIS, AND CUSTOMER'S USE OF THE SERVICE(S) IS AT ITS OWN RISK. WEBQA DOES NOT WARRANT THAT THE SERVICE(S) WILL BE UNINTERRUPTED OR ERROR -FREE OR UNAFFECTED BY FORCE MAJEURE EVENTS. 4. WARRANTY AND LIABILITY: WEBQA MAKES NO REPRESENTATION OR WARRANTY AS TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT AS OTHERWISE STATED HEREIN OF THE SERVICE(S) AND SHALL HAVE NO LIABILITY FOR ANY CONSEQUENTIAL DAMAGES OF ANY KIND INCLUDING, BUT NOT LIMITED TO, DATA LOSS AND BUSINESS INTERRUPTION, AND THE PARTIES AGREE THAT THE ONLY REMEDIES THAT SHALL BE AVAILABLE TO CUSTOMER UNDER THIS AGREEMENT SHALL BE THOSE EXPRESSLY SET FORTH IN THIS AGREEMENT. WEBQA'S LIABILITY UNDER ALL CIRCUMSTANCES INVOLVED HEREIN IS EXPRESSLY LIMITED TO THE AMOUNT RECEIVED BY WEBQA UNDER THIS AGREEMENT. 5. TERMINATION: Either party may terminate this agreement without cause if the terminating party gives the other party sixty (60) days written notice prior to termination. Should Customer terminate without cause after the first date of the then current term as defined in the attached schedule, Customer must pay the balance of the current contracted term and this payment obligation will immediately become due. WebQA may terminate service(s) if payments are not received by WebQA as specified in Schedule A. All monies associated to the current term will be due immediately. Upon any termination, WebQA will discontinue Service(s) under this agreement; WebQA will provide Customer with an electronic copy of all of Customer's data, if requested and for a cost of no more than $2,500; and, provisions of this Agreement regarding Ownership, Liability, Confidentiality and Miscellaneous will continue to survive. 6. INDEMNIFICATION To the extent allowed by law, each Party agrees to fully indemnify and hold harmless the other for any and all costs, liabilities, losses, and expenses resulting from any claim, suit, action, or proceeding brought by any third party. 7. ACCEPTABLE USE: Customer represents and warrants that the Service(s) will only be used for lawful purposes, in a manner allowed by law, and in accordance with reasonable operating rules, policies, terms and procedures. WEBQA may, upon misuse of the Service(s), request Customer to terminate access to any individual and Customer agrees to promptly comply with such request unless such misuse is corrected. 8. CONFIDENTIALITY: Each party hereby agrees to maintain the confidentiality of the other party's confidential and proprietary materials and information, including but not limited to, all information, knowledge or data not generally available to the public which is acquired in connection with this Agreement, unless disclosure is required by law. Each party hereby agrees not to copy, duplicate, or transcribe any confidential documents of the other party except as required in connection with their performance under this Agreement. Customer acknowledges that the Service(s) contain valuable trade secrets, which are the sole property of WebQA, and Customer agrees to use reasonable care to prevent other parties from learning of these trade secrets or have unauthorized access to the Service(s). WebQA will use reasonable efforts to insure that any WebQA contractors maintain the confidentiality of proprietary materials and information. 9. MISCELLANEOUS PROVISIONS: This Agreement will be governed by and construed in accordance with the laws of the State of Florida. WEBQA may not assign its rights and obligations under this Agreement, in whole or part, without prior written consent of Customer, which consent will not be unreasonably withheld. 10. ACCEPTANCE: Authorized representatives of Customer and WEBQA have read the foregoing and all documents incorporated therein and agree and accept such terms effective as of the date first written above. Customer: St. Lucie County, FL Signature: Print Name: Title: WebQA Inc. Signature: Print Name: John Dilenschneider Title: CEO Date: Date: d L M 3 O N O. Q d O 2 U J N CD 00 Ln M 6/7/2016 1 of 5 7163 Party Packet Pg. 78 WEBQA MASTER SERVICES) AGREEMENT s•H.1.a For GovQA FOIA Applications SCHEDULE A FOIA A. Service(s) Descriptions: Subscribed Services GovQA FOIA Service FOIA Request Service platform that captures all requests received via letter, website, email, fax, or walk-in. Includes the ability to post completed FOIA requests to the web for searching via the FOIA Public Archive portal. GovQA FOIA Public Portal Web Portal to capture FOIA requests and provide requestors with updates and history of previous requests. GovQA FOIA Public Archive Provides the ability to post completed FOIA requests to the web for searching via the FOIA Public Archive portal. B. WebQA Agrees To The Following Functionality Related to the Service(s): (a) One-time setup of Landing Page with Icons and Links to Customer Help areas (b) Branded labeling of Landing Page to the look and feel of Customer website (or iframe) (c) One-time setup and load of 25 Answers into knowledgebase (d) One-time setup of Citizen Portal with branded labeling to the look and feel of Customer website (or iframe) (e) One-time setup of up to 10 request type related to Freedom of Information Inquiries (f) Forms and Letter templates: Up to 10 custom letter templates (g) Future Branding to Customer Website is included once per billable term. Otherwise branding is billed at $95/hr. (h) Special Implementation Action (Integrations, etc.): NONE C. Customer Agrees To: (a) Hold an implementation joint kickoff meeting with WebQA within 15 days from contract signing. (b) Build and execute Project Plan to be fully implemented within 120 days of contract signing D. Training and Ongoing Support Included in Implementation and Subscription Fees: (a) One Online Administrator training (b) Two Online training session for all users (c) Ongoing support through system videos and knowledgebase (d) Periodic webinars to train and update customers on new features (e) Additional hours of online end -user training, may be purchased at a future date at $125/hr (f) Customer will log ALL ISSUES into WEBQA SUPPORT PORTAL at www.supportga.com to receive technical support. E. Fees: Software Subscription Fees Software License(s) Monthly Cost Annual Cost GovQA FOIA Services as Described in Section A — Unlimited Users $1,000 $12,000 Total Includes all Service(s) upgrades) $1,000 $12,000 Redaction License Fees Software License(s) Quantity Monthly Fee Annual Cost GovQA Redaction Licenses 1 1 $25 $300 One Time Implementation Costs GovQA FOIA Implementation Services as Described in Section B $3,000 Total $3,000 6/7/2016 2 of 5 7163 Party Packet Pg. 79 WEBQA MASTER SERVICES) AGREEMENT For GovQA FOIA Applications CRM & Mobile A. Service(s): Customer Subscribes to Service(s): Subscribed Services GovQA CRM Service Citizen Request Management (CRM) and 311 services that the customer will use to promote citizen self-service over the web and email and to handle service over the phone, web, voicemail and walk-in. GovQA Citizen Mobile Branded Couty of St. Lucie Public CRM Mobile Application Application A CRM focused mobile application for use by the general public consisting of a branded splash page with the customer's logo. This mobile application will provide the ability to: (a) view FAQ's (frequently asked questions), (b) create/view requests and (c) configure additional buttons to link to various pages of the city website as well as other websites. This mobile application will be available on the iPhone and Android platforms. 8.H.1.a B. WebQA Implementation Services: (a) One-time setup of Citizen Portal with branded labeling to the look and feel of Customer website (or iframe) (b) Branded labeling of Landing Page to the look and feel of Customer website (or iframe) (c) One-time setup and load of up to 50 Answers into knowledgebase (d) One-time setup and load of up to 30 Services Requests with 2 rules per Service(s) Request INCLUDING Code Enforcement Request (e) Forms and Letter templates: Up to 10 custom letter templates (f) Future Branding to Customer Website is included once per billable term. Otherwise branding is billed at $95/hr. (g) Integration into ESRI system C. Customer Implementation Activities: (c) Hold an implementation kickoff meeting with WebQA 15 days after contract signing. (d) Build and execute Project Plan to be fully implemented within 120 days of contract signing. Otherwise there will be an additional cost of $1,000 per every 30 days past that 120 days. D. WebQA Training and Ongoing Support: (g) Two Online Administrator trainings (h) Two Online training session for all users (i) Ongoing support through system videos and knowledgebase 0) Periodic webinars to train and update customers on new features (k) NOTE: Customer will log ALL ISSUES into WEBQA SUPPORT PORTAL at www.supportga.com. E. Fees: Software Subscription Costs Software License(s) Monthly Cost Annual Cost GovQA CRM Service — unlimited seats $900 $10,800 GovQA Citizen Mobile Application Included Included Chat Module Included Included Total (Includes all Service(s) upgrades) $900 $10,800 One Time Implementation Costs GovQA CRM and Mobile Application Implementation and Configuration $3,000 $3,000 6/7/2016 3 of 5 7163 Party Packet Pg. 80 WEBQA MASTER SERVICES) AGREEMENT For GovQA FOIA Applications Social Media Archive A. Service(s) Descritions: 8.H.1.a Subscribed Services GovQA Social Media Archive Service The GovQA Social Media Archive Service provides an archive and retrieval platform for social media accounts such as Facebook, Instagram, Twitter and YouTube. The Social Media Archive is fully integrated with the GovQA FOWPublic Records Service, so that you can search and export social media threads and directly attach to a Public Records Request saving time and effort. B. WebQA Agrees To The Following Functionality: (i)One-time setup of Landing Page with Icons and Links to Customer Help areas 0) Branded labeling of Landing Page to the look and feel of Customer website (or iframe) C. Customer Agrees To: (e) Hold an implementation joint kickoff meeting with WebQA within 15 days from contract signing. (f) Build and execute Project Plan to be fully implemented within 120 days of contract signing D. Training and Ongoing Support: (1) One Online Administrator training (m) Customer will log ALL ISSUES into WEBQA SUPPORT PORTAL at www.sgppoMa.com to receive service. E. Fees: Monthly Software Subscription Costs Monthly Annual Term Service Cost Cost Months Total Cost Per Term GovQA Social Media Archive (Unlimited Accounts) $200 $2,400 12 $2,400 Total $200 F $2,400 L $2,400 One Time Implementation Costs GovQA FOIA Implementation Services as Described in Section B Waived Total Waived Data: Customer data is owned by customer. All document attachment storage is via an Amazon S3 standard storage account provisioned by WebQA. For the first year, data is unlimited for all platforms. After the first year, we will evaluate the usage and determine the monthly fee. F. Terms: Billable Term Starting: June 15, 2016 Ending: June 14, 2019. Upon the expiration of this initial term, the term will continue to auto -renew to subsequent annual Optional Terms unless Customer notifies WEBQA in writing of its intention not to extend the term at least sixty (60) days prior to expiration of the current term end date. Annual increases within original term will not exceed more than three percent. Renewal terms will not increase by more than eight percent. G. Billing: All fees are exclusive of taxes, billed on an annual basis at time of contract signing, and due upon receipt of invoice. This secures site, servers and resources necessary to begin project. If payment is not received by start of the Billable Term, WebQA has the right to suspend all services. Furthermore, invoices accrue 1 % per month past due and customer is responsible for all costs, including attorney fees, for the collections of invoices. 6/7/2016 4 of 5 7163 Party Packet Pg. 81 WEBOA MASTER SERVICES) AGREEMENT For GovQA FOIA Applications H. Remittance: All payments should be made directly to WebQA. WebQA mailing address for all payments is: WebQA Accounts Receivable Department, 900 S. Frontage Road Suite 110, Woodridge, IL 60517 I. Contacts: Organization Name: Main Contact Name: Address: Work Phone: Billing Contact Name: Address: Work Phone: Cell: Cell: Title: _ City: Email: Title: _ City: Email: State: Zip: Fax: State: Zip: Fax: 8.H.1.a 6/7/2016 5 of 5 7163 Party Packet Pg. 82 MAcceta {{CONTRACT_LEGAL_ENTITY_NAME}j - ACCELA CRM ORDER SCHEDULE 2016 Accela Citizen Relationship Management (CRM) Quote St. Lucie County, FL E a a Page 1 of 5 I {{CONTRACT_LEGAL_ENTITY_NAME}} - CRM Order Schedule Packet Pg. 83 MAcceta {{CONTRACT_LEGAL_ENTITY_NAME}j - ACCELA CRM ORDER SCHEDULE 2016 �� __ _ _ Invoices will be sent out using the term start and end dates below: Contract Term Term Start I XX/XX/XXXX I Term End I XX/XX/XXXX J LL C 7 O V d 7 J r O r 0 N a c� m Q 2 c m E t U a r r Q Page 2of5 {{CONTRACT_LEGAL_ENTITY_NAME}} - CRM Order Schedule Packet Pg. 84 MAccela {{CONTRACT_LEGAL_ENTITY_NAME}j - ACCELA CRM ORDER SCHEDULE 2016 7 2 r C d E t u 2 r� a Page 3 of 5 I {{CONTRACT_LEGAL_ENTITY_NAME}} - CRM Order Schedule Packet Pg. 85 MAccela {{CONTRACT_LEGAL_ENTITY_NAME}J - ACCELA CRM ORDER SCHEDULE 2016 1. IMPORTANT NOTICE TO USER: Accela, Inc. ("Accela") owns all intellectual property in the software products listed in Section 7 below, (collectively "Software"). Customer shall not modify, adapt, translate, rent, lease or otherwise attempt to discover the Software source code. This Agreement will be governed by the laws in force in the State of California. 2. Software License. The Software subscription services and the accompanying files, software updates, lists and documentation are licensed, not sold, to you. You may install and Use a copy of the Software on your compatible computer for the purpose of connecting to the hosted service provided by Accela as long as you are a current subscriber and maintain your monthly or annual continued services for the applicable licenses. Except as expressly set forth herein, Accela disclaims any and all express and implied warranties, including but not limited to warranties of merchantability and fitness for a particular purpose. 3. Continued Services 3.1 Updates and Renewals. If the Software is an Update to a previous version of the Software, you must possess a valid license to the previous version in order to use the Update. Corrections of substantial defects in the Software so that the Software will operate as purported will be rectified by Accela. Customer agrees to install all updates, including any enhancements, for the Software in accordance with the instructions provided by Accela. 3.2 Hosting. Accela agrees to maintain Customer data in a secure datacenter and is committed to providing 99.9% uptime and availability. Accela will perform nightly backups of your hosted data to an alternate physical location. 3.3 Ownership of Data. All hosted data belongs to the Customer. Within thirty (30) calendar days following termination of this Agreement, Accela will provide a complete copy of Customer's data without additional charge through a downloadable backup or DVD. 4. Payment Terms & Fees 4.1 Term and Termination. Unless otherwise stated above in the Order Detail of this order schedule, Subscription terms are twelve (12) calendar months in duration. The initial Term of this Agreement is effective as of the date of the Customer's signature ("Effective Date") and will continue for 12 months unless otherwise stated in the order detail. At the end of the initial term, Customer's subscription will renew for an additional 12 month term unless Customer provides written notice to Accela not less than sixty (60) calendar days prior to the end of the initial term. Provided Accela notifies Customer not less than sixty (60) calendar days prior to the end of said prior term, Accela reserves the right to increase the annual fees by 7% on the anniversary date of each annual term. 4.2 Payment Terms. Annual Subscription Services of $X will commence on X date or the effective date of the agreement, whichever is later. Each subsequent Annual billing will occur on the anniversary date of the Agreement. Payment Terms are NET 30 Days from the invoice date. 4.3 In exchange for its use of the Subscribed Services, Customer will pay to Accela the amounts indicated in the Order. Said amounts are based on services purchased and not actual usage; payment obligations are non -cancelable and fees paid are non-refundable, except as otherwise specifically -provided herein. Unless otherwise stated, such fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including but not limited to value-added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction ("Taxes"). Customer is responsible for paying all Taxes associated with its purchases hereunder. If Accela has the legal obligation to pay or collect Taxes for which Customer is responsible, the appropriate amount will be invoiced to and paid by Customer, unless Accela is provided with a valid tax exemption certificate authorized by the appropriate taxing authority. Accela is solely responsible for taxes assessable against it based on its income, property and employees. 4.4 On -Site Support and Expenses. Should on -site support requiring travel by Accela staff be requested by Customer, Accela will provide on -site assistance at Accela's then -current time -and -materials rates. In addition to these charges, Customer will compensate Accela for associated airfare, lodging, rental transportation, meals, and other incidental expenses as such expenses accrue and will be billed at cost and invoiced separately. S. Limitation of Liability. Accela will, at all times during the Agreement, maintain appropriate insurance coverage. To the extent not offset by its insurance coverage and to the maximum extent permitted by applicable laws, in no event will Accela's cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever suffered by Customer or any other person or entity exceed the fees paid to Accela by Customer during the twelve (12) calendar months immediately preceding the circumstances which give rise to such claim(s) of liability, even if Accela or its agents have been advised of the possibility of such damages. 6. Alternate Terms Disclaimed. The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. d L O N O. Q O O V J CD ao M J LL .r C O U .v J N 0 to 0 N a d v Q 2 00 r c m E z v cc a Page 4of5 {{CONTRACT_LEGAL_ENTITY_NAMEll - CRM Order Schedule Packet Pg. 86 MAcceta {{CONTRACT_LEGAL_ENTITY_NAME}j - ACCELA CRM ORDER SCHEDULE 2016 This Order Schedule is entered into between Customer and Accela. Customer accepts and agrees to adhere to the Terms and Conditio with this order schedule, will be referenced as the "Agreement." This Agreement between Customer and Accela, which Customer here acknowledges and accepts, constitutes the entire agreement between Accela and Customer governing the Services referenced abo\ Customer represents that its signatory below has the authority to bind Customer to the terms of this Agreement. 2 c m E t v a r r Q Page 5 of 5 I {{CONTRACT_LEGAL_ENTITY_NAME}} - CRM Order Schedule Packet Pg. 87 SeeClickFix 746 Chapel St Third Floor New Haven, CT 06510 External Communication • Unlimited Request Categories • External Comments & Status Updates • Website Widget & Facebook Application • Customizable Email Status Updates • Email, Social and Walk -In Entry • SeeClickFix iOS and Android Apps • Public Issue Page and Watch Areas Internal Communication • Web and Mobile Request Management System • Internal Comments and @Mentions • Priority and Recategorization • Internal Assignment and Email Routing • Multi -Agency Control • Direct Messages and Group Chat* * expected 2016 PRICE Scope of Services Proposal Prepared for: St. Lucie County, FL 2300 Virgina Ave. Fort Pierce, FL 34982 Addressable Population Internal Users • Worker Roles and Permissions • Personalized Work Feed* • Mobile Field Apps* • Scheduled and Recurring Work* • Improved SLAs and Escalation* • Insight analytics tool • Improved Dashboards, Maps & Reporting* Col► Quote issued 5/18/2016 Valid 30days • Custom iOS and Android Apps • Citizen Notifications • Mobile Content Management n/a n/a $/ Internal User Request User Licenses Work Engage Analyze Connect Monthly Cost Setup Cost 1 Year $15 $536 $3,000 $268 $268 $268 $0 $4,341 Terms&Condition http://legal.seeclickfix.com/terms-and-conditions/ The undersigned agree to the above Terms and Conditions and have caused this Contract to be executed as of the date signed by the Customer which will be the Effective Date. SeeClickFix St. Lucie County, FL Name: Title: Date: Signature: Approvals Sales Engineering Finance Name: Title: Date: Signature: ON . OFF n/a $0 $52,088 r O N N 21 R c Q 06 Y O uJ d N 0 0 N X LL 11C v U d d J u_ C 3 O U O .0 3 J r X LL Y V U a� a� i.i 2 00 r C O E t V R Q Packet Pg. 88 8.H.1.d = See Comments • .. .... 0 .:�..� �.� �. .� �. rlll ►f.� 1, .,-1 ►tI,P ...... o .. ,. ..... •.....separate FOIA.. ... One Up. Social Media Archiving 0EK Code Enforcement Requests Community Development Platform "'C"A Estimate Is $50,000 Annually And An One -Time Implementation Cost. CAccela - They Offer A Community D-elopment Platform But We Ha,e Not E,aluated It. ESRI Integration IT Help ,. 0 �����ii�11/NOrII/1 11/11i11�i4/1�Y_��:11V 1�1i/11' ..�N.t���ludeA�set-.na�ement. 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OY'ffff ��/i►i•�Fi�►ffiV.!OFFVff/i�►/JI IrtIy'tIOFIy'�Iirffff :I iItIJ.IjItI1� Oti/!I/�►/!4/11/!1/1V10�1/!4/!1/1✓!4/!I/140:�/11/�/�/!1/1V/!I Users 'twl'I.'�l.'I.'t''511r, .'l.' �• , gl,m,.tel ....01 &0000E►�/iri�i/i►}�Or�r�AJ�i►r�rt�GoVQA - Un 11 m ited Fi rst Year. There May Be Add itiona I Costs After That. Annual One -Time Annual One -Time Annual One -Time Total Estimated Costs GovQA 1 $25,500.00 $6,000.00 Accela 1 $31,500.00 $0.00 SeeClickFix 1 $52,092.00 $0.00 - - - - - - - - - - - - - - - - - - - - (.CoeS Not Indudb COWnl%nitp DeVelOpmftt Cr I1Rieo D2fk C'DstSl. 16 Packet Pg. 89 8.K.1 ITEM NO. (ID # 3556) TO: PRESENTED BY: SUBMITTED BY: cl miprT- BACKGROUND: AGENDA REQUEST Board of County Commissioners Matt Baum, Parks & Special Facilities Manager Parks & Special Facilities Division Waiver for 2016 Chili Cook Off DATE 06/21/2016 *CONSENT AGENDA\PARKS, RECREATION & FACILITIES The 34th Annual Boys & Girls Clubs of St. Lucie County, Chili Cook -Off, will be held on July 16, 2016. The event raises awareness for the Boys and Girls Clubs of St. Lucie County and all proceeds directly benefit the needs of local children through the various enrichment experiences provided by the Boys and Girls Clubs of St. Lucie County. The Boys & Girls Clubs of St. Lucie County is a 501(c)(3) non-profit organization and it is requested that the BOCC waive the fee for the rental of the Fenn Center in the amount of $9,750. This fee can be waived by the BOCC pursuant to section B.8.a. in "Attachment A" of Resolution No. 14-053. Additional costs for County staff and equipment will be paid by the renter. PREVIOUS ACTION: July 3, 2012 / Item No. VI-G2 - The BOCC approved to waive facility rental fees at the Fenn Center for the 2012 Chili Cook -Off in the amount of $2,400. June 18, 2013 / Item #1362 - The BOCC approved to waive facility rental fees at the Fenn Center for the 2013 Chili Cook -Off event in the amount of $9,750. May 20, 2014 / Item #2113 - The BOCC approved to waive facility rental fees at the Fenn Center for the 2014 Chili Cook -Off in the amount of $9,650. July 11, 2015 / Item #2903 - The BOCC approved to waive facility rental fees at the Fenn Center for the 2015 Chili Cook -Off in the amount of $9,750. FINANCIAL IMPACT: If the fee waiver is approved, the County will forego $9,750 in facility rental fee revenue. RECOMMENDATION: Staff recommends Board approval to waive the facility rental fee of $9,750.00 as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. Packet Pg. 90 8.K.1 COMMISSION ACTION: Coordination/Signatures 4FaitiesEdward Matthews, Parks, R�e r&eafion Directorr 5/19/201b ),/) d1141' anie S. McIntyre, C my ttorney 6/1/2016 Updated: 6/6/2016 11:23 AM by Katrina Slay Page 2 Packet Pg. 91 8.K.1.a EXHIBIT A J RESERVATION FEES COUNTY VENUE: Havert L. Fenn Center PHONE: 772-462-1521 FAX: 772-462-1128 Date: May 4, 2016 Event Date: July 15 - 16, 2016 Event Day: Friday - Saturday Event: Chili Cook Off Event Times: Saturday 1lam - 6pm No. of Attendees 3000 Set Up/Load In: Friday 8am - 9pm, Saturday 8am - 1lam Contact: Melanie Wiles Break Down/Load Out: Saturday 6pm - 9pm Total Event Hours, inc. Load in/Out: 26 hours Organization: Boys & Girls Clubs of St. Lucie County Address: 3104 Avenue J Ft. Pierce, FL 34947 Phone: 772-460-9918 E-Mail Address: mwiles@becofslc.org *********************************************************************************************** Facility Use Fees Rate Fee Entire Fenn Center - Friday M-M rate $6,500 $6,500.00 Entire Fenn Center - Saturday M-M rate $6,500 $6,500.00 Sub -total $13,000.00 Deduct 25% Nonprofit Discount $3,250.00 Revised Sub -total $9,750.00 Sales Tax 6.5% T/E AMOUNT TO BE WAIVED MULTI FACILITY USE FEE TOTALI $9,750.00 Eauinment Use Fees Table & Chairs Included in rental N/C Large Stage $18 per section X 16 sections $288.00 Stage Backdrop $150 each $150.00 Dumpster $100 each $100.00 Cleaning Fee $300 for gym $300.00 Sales Tax 6.5% T/E EQUIPMENT FEES TOTAL $838.00 Staff/Personnel (Does not include cost of any required security personnel) Event Supervisor (Fenn) $25 per hour X 24 hours $600.00 Custodian/Event Staff (Fenn) $18 per hour X 74 hours $1,332.00 Electrician (Fenn) $30 per hour X 10 hours $300.00 STAFF FEES TOTALI $2,232.00 TOTAL ESTIMATED CHARGES WITHOUT WAIVER $12,820.00 ESTIMATED CHARGES WITH WAIVED FEES $3,070.00 Other Requirements include but are not limited to: 1. 50% Deposit with Signed Facility Use Agreement, Required Documents to Confirm Reservation. Payment in full and all Required Documents due no less than 30 days prior to event to avoid cancellation. 2. Comprehensive General Liability Insurance Certificate for $1,000,000 per occurrence, $2,000,000 aggregate in name of Applicant and naming St. Lucie County BOCC as an Additional Insured is required. If needed, event insurance is available at reasonable rates. Prepared by: Matt Morse, O 0 0 U U 0 N `0 4- a� uO Packet Pg. 92 ITEM NO. (ID # 3557) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Matt Baum, Parks & Special Facilities Manager Parks & Special Facilities Division Waiver for Back to School Event DATE: 06/21/2016 *CONSENT AGENDA\PARKS, RECREATION & FACILITIES The 9th annual Back to School Expo is an annual, local event that provides one stop access to valuable information and services for families whose children are preparing to attend school or return to school. The event will take place on Saturday, August 6, 2016 and will provide families with health screenings, information on safety, community resources and school readiness. The event is free to the public. The Back to School Expo is organized by a coalition of organizations including the Pink Rose Foundation, the Friends of St. Lucie County Public Health, the Early Learning Coalition, St. Lucie County School District, Healthy Kids of St. Lucie County, the Florida Department of Health in St. Lucie County and Florida Community Health Centers. It is requested that the BOCC waive the rental fee for the Fenn Center in the amount of $3,345. This fee can be waived by the BOCC pursuant to section B.8.a. in "Exhibit A" of Resolution No. 14-053. Additional costs for County staff and equipment will be paid by the renter. PREVIOUS ACTION: July 15, 2014 / Item #2193 - The BOCC waived $3,345 in facility rental fees at the Fenn Center for the 7th Annual Back to School Expo. August 1, 2015 / Item #2878 - The BOCC waived $3,345 in facility rental fees at the Fenn Center for the 8th Annual Back to School Expo. FINANCIAL IMPACT: If the fee waiver is approved, the County will forego $3,345 in facility rental fee revenue. RECOMMENDATION: Staff recommends Board approval to waive the facility rental fee of $3,345.00 as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. Packet Pg. 93 COMMISSION ACTION: Coordination/Signatures 4FaitiesEdward Matthews, Parks, R�e r&eafion Directorr 5/19/201b ),/) d1141' anie 5. McIntyre, C my ttorney 6/9/2016 Updated: 6/14/2016 1:55 PM by Katrina Slay Page 2 Packet Pg. 94 8.K.2.a C0EJJN Y F L O R I D A Date: May 4, 2016 Event: Back to School Expo No. of Attendees 2,000 Contact: Betty Robinson EXHIBIT A RESERVATION FEES Havert L. Fenn Center PHONE: 772-462-1521 FAX: 772-462-1128 Event Date: August 5 - 6, 2016 Event Day: Saturday Event Times: 8am - 11 am Set Up/Load In: Fri. 12pm - 5pm, Sat. 6am - 8am Break Down/Load Out: Sat. 1lam - 12pm Total Event Hours, inc. Load in/Out: 11 hours Organization: Piink Rose Foundation Inc. Address: PO Box 2075 Ft. Pierce, FL 34954 Office Phone: Fax: Cell: 772-971-1596 E-mail Address: betty_robinson2@bellsouth.net *********************************************************************************************** Facility Use Fee Gymnasium - Friday Entire Fenn Center - Saturday Equipment Use Fees Tables & Chairs Rate Fee $160 per hour X 5 hours $800.00 $610 per hour X 6 hours $3,660.00 Sub -total $4,460.00 Deduct 25% Nonprofit Discount $1,115.00 Revised Sub -total $3,345.00 Sales Tax 6.5% T/E FACILITY USE FEE TOTAL $3,345.00 N/C $0.00 Projectors & screens $75 each $150.00 Sales Tax 6.5% T/E EQUIPMENT FEES TOTAL $150.00 Staff/Personnel (Does not include cost of any required security personnel) Event Supervisor (Required) $25 per hour X 6 hours $150.00 Custodian/event staff $18 per hour X 6 hours X 5 staff $540.00 STAFF FEES TOTALI $690.00 Other Fees Cleaning Fee Event Insurance Premium (if applicable; by separate check) OTHER FEES TOTAL $225.00 TOTAL CHARGES WITHOUT WAIVER $4,410.00 AMOUNT TO BE WAIVED $3,345.00 Payable to St. Lucie County BOCC TOTAL ESTIMATED CHARGES WITH WAIVVER1 $1,065.00 Other Requirements include but are not limited to: 1. 50% Deposit with Signed Facility Use Agreement, Required Documents to Confirm Reservation. Payment in full and all Required Documents due no less than 30 days prior to event to avoid cancellation. 2. Comprehensive General Liability Insurance Certificate for $1,000,000 per occurrence, $2,000,000 aggregate in name of Applicant and naming St. Lucie County BOCC as an Additional Insured is required. If needed, event insurance is available at reasonable rates. Prepared by: Matt Morse c a� w 0 0 0 m L �0 L m ti LO Ln M FORM APPROVED MAY 2012 Packet Pg. 95 ITEM NO. (ID # 3601) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: DATE: 06/21/2016 *CONSENT AGENDA\PARKS, RECREATION & FACILITIES Edward Matthews, Parks, Recreation & Facilities Director Parks, Recreation, & Facilities Tradition Field Expansion Joint Replacement & Waterproofing Change Order #1 The majority part of the current project addresses significant water intrusion. The project includes replacement of all the horizontal and vertical expansion and control joints located in the original lower and upper sections of the main stadium. Upon early testing and exploration, it was discovered that a large portion of control joints were acting or performing as smaller expansion joints. As a result of this discovery expansion joints have to treated and replaced in a different and more detailed manner than typical control joints. This change order proposal is a result of this discovery. Staff recommends the re- allocation of dollars already included within the project be used to cover some of these additional costs that will result in only a net increase of $31,249.55 as indicated in the attached proposal. PREVIOUS ACTION: 12/15/2015 - BOCC awarded CA Lindman a contract for joint replacement and waterproofing at Tradition Field in the original stadium area. FINANCIAL IMPACT: Funds will be made available in the account 362-7210-563000-107607 in the amount of $31,249.55 RECOMMENDATION: Staff recommends Board approval of Change Order #1 in the amount of $31,249.55 for the Tradition Field Expansion Joint Replacement & Waterproofing and authorization for the Chairman to sign documents as approved by the County Attorney. Packet Pg. 96 Coordination/Signatures z�AOf ;; 1. Edward Matthews, Parks, Refreafion & Fa sties Director 6/8/2016 anie SW're,,t, orney 6/9/2016 Updated: 6/14/2016 2:41 PM by Katrina Slay Page 2 Packet Pg. 97 C. A. 8.K.3.a LINDMAN of South Florida, LLC FIELD QUESTION, (Request for Information) OWNER / AGENT DIRECTIVE, (No Effect to Contract Value) OWNER / AGENT DIRECTIVE, (Change order Required) CAL REQUEST, (No Effect to Contract Value) CAL REQUEST, (Change Order Required) 1911 NW 18th Street Units 1& 2 Pompano Beach, FL 33069 CHANGE ORDER PROPOSAL �rr�na•I r rrrM01 =-r:11111.07 . r , COP 1 DATE: 6-3-16 Prepared By: Tonya Keller Owner/Agent: TRC Worldwide Engineering Contact: Scott O' Conner WORK SCOPE / SPECIFICATION. CHANGE: Scope of Work: Unit of Unit Price Total Measure LF/SF Original Contract Value Wing Gland Expansion Joint Replacement 529 $ 290.00 $153,410.00 Removal of Seating and Fixtures 200 $ 25.00 5000 Control Joint Replacement 1640 $ 4.00 $6,560.00 4' Concrete Replacement 305 $ 70.00 $21,350.00 Partial Depth Repair 10 $ 55.00 $550.00 Full Depth Repair 100 $ 80.00 $8,000.00 Vertical/Overhead Repairs 500 $ 98.00 $49,000.00 Crack Repair Horizontal 500 $ 8.00 $4,000.00 Crack Repair Vertical 300 $ 26.00 $7,800.00 Mobilization 1 $ 15,950.00 15950 General Conditions 1 $ 27,335.00 $27,335.00 Bond 1 $ 7,000.00 $7,000.00 Total $306,885.00 Credits Crack Repair Horizontal -250.00 $ 8.00 $ (2,000.00) Crack Repair Vertical -223.25 $ 26.00 $ (5,804.50) Control Joint Replacement -1640.00 $ 4.00 $ (6,560.00) Vertical/Overhead Repairs -500.00 $ 98.00 $ (49,000.00) Full Depth Repair -100.00 $ 80.00 $ (8,000.00) Partial Depth Repair -10.00 $ 55.00 $ (550.00) 4' Concrete Replacement -305.00 $ 70.00 $ (21,350.00) Total Credits $ (93,264.50) Change in scope of work Premold TS100 Expansion Joint 1640.00 $ 59.65 $ 97,826.00 Cover Plate /Wing Gland Joint 529.00 $ 50.45 $ 26,688.05 Total $ 124,514.05 New Contract Value $338,134.55 Diffence in orginal Contract Value $31,249.55 Note: The quantities for crack repair is estimated and may vary. If we discover cracks running through the joint sections, the repair at the joint must be made in order to properly install the new joints. The time on this contract will be increased by 60 days Submitted By: Approved By: Tonya Keller (CAL) (Owner / Agent) DATE: 6-3-16 Date: a Packet Pg. 98 CHANGE ORDER ST. LUCIE COUNTY PROJECT: CHANGE ORDER NUMBER: No. 01 (name, address) Tradition Field Expansion Joint Replacement INITIATION DATE: 6/7/2016 and Waterproofing Port St. Lucie, Florida CONSULTANT'S PROJECT NO.: TO (Contractor): C.A. Lindman of South Florida, LLC ST. LUCIE COUNTY 1911 NW 18th Street, Unit 1 & 2 CONTRACT NO: C15-12-693 Pompano Beach, Florida 33069 CONTRACT DATE December 15, 2015 You are directed to make the following changes in this contract: (Additional sheet attached as Exhibit A - Yes No) See Exhibit "A" The original (Contract Sum) was $ 306,885.00 Net change by previous authorized Change orders $ - The (Contract Sum) prior to this Change order $ 306,885.00 The (Contract Sum) will be (increased, decreased or unchanged) by this Change Order $ 31,249.55 The new (Contract Sum) including this Change order will be $ 338,134.55 The Contract Time will be (increased, decreased or unchanged) by ( 60 ) Days The Date of Substantial Completion as of the date of this Change Order therefore is: Substantial: 10/31/2016 Final: 1 /4/2017 Funds Available: Account Number The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result or increases or decreases in costs and time of performance caused directly and indirectiv from the Chanqe Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. CONTRACTOR: APPROVED: a C.A. Lindman of South Florida, Inc. St. Lucie County Parks, Recreation & Facilities Contractor: St. Lucie County Department: c 1911 NW 18th Street, Unit 1 & 2, Pompano Beach, FL 2300 Virginia Avenue, Ft. Pierce, FL 34982 M Address: Address 0 O By: Date: By: Date: J AUTHORIZED: Q U ST. LUCIE COUNTY ATTEST: BOARD OF COUNTY COMMISSIONERS ai 1 DEPUTY CLERK By: CHAIRMAN Date: .r t Approved as to Form and Correctness: Q County Attorney Packet Pg. 99 8.N.1 ITEM NO. (ID # 3528) TO: PRESENTED BY: SUBMITTED BY: cl miprT- BACKGROUND: AGENDA REQUEST Board of County Commissioners Michael Powley, County Engineer Engineering DATE 06/21/2016 *CONSENT AGENDA\PUBLIC WORKS Additions to Stormwater Capital Improvement Plan (CIP) During a recent rain event, an emergency repair to the culvert beneath Johnston Road at Fort Pierce Farms Water Control District (FPFWCD) Canal 17 was required. In addition, during routine culvert inspections the culvert at Easy Street and North St. Lucie River Water Control District (NSLRWCD) Canal 17 was identified for future work. These locations are not presently included in our Capital Improvements Plan (CIP). Before funds can be expended on any repair or replacement activities, such as survey or design services, these culverts must be authorized in the CIP. Funds allocated towards these future improvements are estimated at $100,000. PREVIOUS ACTION: N/A FINANCIAL IMPACT: Sufficient funds are available in Stormwater Reserves (102001-9910-599300-800). RECOMMENDATION: Staff recommends Board approval to add Culvert Projects to the FY16-FY17 budget and amend the CIP accordingly. COMMISSION ACTION: Packet Pg. 100 8.N.1 Coordination/Signatures _ V Cw n We t, Public Works Directo 016 4anieA..McIntyre, C my ttorney 6/6/2016 Updated: 6/6/2016 9:45 AM by Linda Buchanan E Page 2 Packet Pg. 101 ST. LUCIE COUNTY B.O.C.C. CAPITAL IMPROVEMENT PROGRAM CAPITAL PROJECT SUMMARY PROJECT NAME: Easy St. @ Canal No. 17 PROJECT #: DEPARTMENT: Public Works DATE PREPARED: 6/2/2016 DIVISION: Engineering PROJECT MGR: Michael Powley TYPE OF PROJECT: NEW CONSTRUCTION: RECOMMENDED: YES RENOVATION: APPROVED: YESNNO NO MAINTENANCE: REVISED: YESNO PROJECT DESCRIPTION, SCOPE & JUSTIFICATION: Culvert Design and Replacement THIS PROJECT QUALIFIES UNDER "ARTS IN PUBLIC PLACES" (AIPP) ORDINANCE: YES =NO LEVEL OF SERVICE IMPACT: DEPARTMENT PRIORITY LEVEL E1 1 - High Priority, not completing would negatively affect critical service &/or safety 2 - Medium Priority, not completing would have some effect on service; grant award/availability; long range expansion goals 3 - Other CARRYOVER FY15-16 FY15-16 FY 16-17 FY17-18 FY18-19 FY19-20 5-YEAR FUNDING USES FROM FY15 NEW BUDGET PLAN PLAN PLAN PLAN TOTAL Land 01 0 01 Buildings 0 Imp O/T Bldgs 50,000 50,0001 50,000 100,000 TOTAL: 0 50,000 50,000 50,000 0 0 0 100,000 FY15-16 FY15-16 FY 16-17 FY17-18 FY18-19 FY19-20 5-YEAR FUNDING SOURCES & AMOUNTS NEW BUDGET PLAN PLAN PLAN PLAN TOTAL Stormwater MSTU (102001-3725) 50,000 50,000 50,000 100,000 0 0 TOTAL: 50,000 50,000 50,000 0 0 0 100,000 PRIOR PROJECT FUNDIN TOTAL LIFE TO DATE BUDGET TOTAL LIFE TO DATE EXPENDITURE OPERATING IMPACT (Includes add'1 personnel needs as well as any other FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 18-19 5-YEAR operating needs.) BUDGET BUDGET BUDGET BUDGET BUDGET TOTAL Number of New Positions Needed 0 Estimated Operating Impact 0 REMARKS: CAPITAL IMP REQ # : ACCOUNT #: 102001 9910 599300 800 (additional lines for multiple fund sources) El 00 N In M N d C O R RD LL R E E 7 co V d O L IL r IZ O U r Z r C d t t) O r a Packet Pg. 102 ST. LUCIE COUNTY B.O.C.C. CAPITAL IMPROVEMENT PROGRAM CAPITAL PROJECT SUMMARY PROJECT NAME: I Johnston Road @ FPFWCD Canal No. 17 PROJECT #: DEPARTMENT: Public Works DATE PREPARED: 6/2/2016 DIVISION: I Engineering PROJECT MGR: Michael Powley TYPE OF PROJECT: NEW CONSTRUCTION: RECOMMENDED: YES RENOVATION: APPROVED: YESNNO NO MAINTENANCE: REVISED: YESNO PROJECT DESCRIPTION, SCOPE & JUSTIFICATION: The culvert in FPFWCD Canal 17 beneath Johnston Road has been repaired at least twice with the most recent case being last month. It is time to plan for its replacement. THIS PROJECT QUALIFIES UNDER "ARTS IN PUBLIC PLACES" (AIPP) ORDINANCE: YES =NO LEVEL OF SERVICE IMPACT: DEPARTMENT PRIORITY LEVEL E1 1 - High Priority, not completing would negatively affect critical service &/or safety 2 - Medium Priority, not completing would have some effect on service; grant award/availability; long range expansion goals 3 - Other CARRYOVER FY15-16 FY15-16 FY 16-17 FY17-18 FY18-19 FY19-20 5-YEAR FUNDING USES FROM FY15 NEW BUDGET PLAN PLAN PLAN PLAN TOTAL Land 0 0 0 Buildings 0 Imp O/T Bldgs 50,000 50,000 250,000 300,000 TOTAL: 0 50,000 50,000 250,000 0 0 0 300,000 FY15-16 FY15-16 FY 16-17 FY17-18 FY18-19 FY19-20 5-YEAR FUNDING SOURCES & AMOUNTS NEW BUDGET PLAN PLAN PLAN PLAN TOTAL Stormwater MSTU (102001-3725) 50,000 50,000 250,000 300,000 0 0 TOTAL: 50,000 50,000 250,000 0 0 0 300,000 PRIOR PROJECT FUNDIN TOTAL LIFE TO DATE BUDGET TOTAL LIFE TO DATE EXPENDITURE OPERATING IMPACT (Includes add'1 personnel needs as well as any other FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 18-19 5-YEAR operating needs.) BUDGET BUDGET BUDGET BUDGET BUDGET TOTAL Number of New Positions Needed 0 Estimated Operating Impact 0 REMARKS: CAPITAL IMP REQ # : ACCOUNT #: 102001 9910 599300 800 (additional lines for multiple fund sources) El 00 N In M N d C O R RD LL R E E 7 co V d O L IL r IZ O U r Z r C d t t) O r a Packet Pg. 103 8.N.2 ITEM NO. (ID # 3599) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Kyle Croce, Port Engineer Port DATE: 06/21/2016 *CONSENT AGENDA\PUBLIC WORKS North 2nd Street Change Order No. 12 with Mancil's Tractor Service, Inc. The North 2nd Street Improvement Project involves a partnership between the Florida Department of Transportation (FDOT), the City of Fort Pierce, Fort Pierce Utilities Authority (FPUA), and St. Lucie County. North 2nd Street is the primary access road into the Port of Fort Pierce Operations Area. The road provides access to most of the existing business located at the Port, as well as access to the undeveloped vacant properties. North 2nd Street is a City -owned and maintained right-of-way. The underground utilities are owned and maintained by FPUA. The Project involves total reconstruction of the North 2nd Street, including relocation and upgrading of all existing utilities and construction of a new stormwater management system. The road construction will include new pavement, curb and gutter, sidewalks, stormwater collection system, detention ponds, landscaping and street lights. The utilities to be upgraded include water mains, sanitary sewer system, sewer lift stations, natural gas mains, and electrical systems. A Second Street Interlocal Agreement was approved on June 3, 2014, that identifies the responsibilities of each entity involved in the partnership. St. Lucie County is administering the construction contract and the grant contracts. The City of Fort Pierce is administering and funding the Consultant Engineering Inspection Services (CEI) for inspection and certification of the roadway and drainage work during construction. Fort Pierce Utilities Authority is providing construction, inspection, and certification of the utility construction. The attached contractor's change order involves additional demolition, removal, and disposal of existing piping material, an abandoned 6-inch Force Main within the roadway and right-of-way. The construction plans originally projected 150 linear feet of 6-inch Force Main piping to be removed. Upon further site work operations, it has been discovered that additional 6-inch Force Main piping material is present Packet Pg. 104 8.N.2 throughout the job site. The additional length needed for demolition, removal, and disposal is estimated to be approximately 1,200 linear feet. The cost of removal and disposal varies between $8.00 and $10.50 per linear foot, based on the variable backfill and compaction efforts that are required in the different locations where the 6-inch Force Main is required to be removed. Calculating the linear foot pricing along with an additional 1.5% bond for the work, results in the total amount requested for the change order to be $12,281.50. PREVIOUS ACTION: September 17, 2013 - Board approval of Work Authorization No. 4 with Taylor Engineering for preparation of landscape plans and bid specifications for North 2nd Street in the amount of $123,316.44 June 3, 2014 - Board approval of North 2nd Street Interlocal Agreement for Infrastructure Improvements November 18, 2014 - Board approval to award Bid No. 14-056 to Mancil's Tractor Service, Inc., in the amount of $5,805,148.13 February 3, 2015 - Board acceptance of additional funds from FDOT and approval of Budget Resolution establishing the funds from Supplemental No. 2 to JPA with FDOT in the amount of $542,500 December 15, 2015 - Board approval of Change Order No. 5 & No 6 for North Second Street Road Improvements in the amount of $27,200.53. February 9, 2016 - Board approval of Change Order #7 in the amount of $16,285.68. March 15, 2016 - Board approval of Change Order #8 in the amount of $164,389.03, and Change Order #9 in the amount of $7,628.05. May 17, 2016 - Board approval of Change Order No. 10 in the amount of $8,435.45, and Change Order No. 11 in the amount of $24,103.72. FINANCIAL IMPACT: Funds are available in the Port Budget Fund No. 140376-4315-563000-46502 RECOMMENDATION: Staff recommends Board approval of St Lucie County's Change Order No. 12 with Mancil's Tractor Service, Inc. in the amount of $12,281.50 and authorization for the Chairman to execute the change order as approved by the County Attorney. COMMISSION ACTION: updated: 6/20/20164:10 PM by Katrina Slay Page 2 Packet Pg. 105 8.N.2 Coordination/Signatures _ V Cw n We t, Public Works Directo 016 4anieA..McIntyre, C my ttorney 6/6/2016 Updated: 6/20/20164:10 PM by Katrina Slay Page 3 Packet Pg. 106 8.N.2.a Mancil's Tractor Service, Inc. Earthwork, Roadways, Stonn Drain & Underground Utilities *AL 8530 SW.7ayme Way, Palm City, FL 34990 Office (772) 288-0951 Fax (772) 288-0983 Phone (772) 288-0951 Fax (772) 288-0983 CHANGE ORDER REQUEST REMOVAL OF EXISTING 6" FM DATE: 4/27/2016 BID TO ST. LUCIE COUNTY PUBLIC WORKS PROJECT NAME: NORTH 2nd STREET ROAD IMPROVEMENTS ATTN: DON WEST PER PLANS: TAYLOR ENGINEERING INC. PHONE: 772-462-1485 VERSION/DATE: JULY 2014 PROJECT: 14-056 WE RESPECTFULLY SUBMIT THE FOLLOWING CHANGE ORDER FOR THE COSTS ASSOCIATED WITH THE REMOVING AND DISPOSING OF THE EXISTING 6" FM IN LIEU OF LEAVING IN PLACE. ITEM DESCRIPTION UNIT QTY UNIT COST TOTAL OPTION 1 1 DEMO AND REMOVE EXISTING 6" FM IN AREAS WHERE THERE IS NO OTHER CONTRACT WORK COVERING THE BACKFILL AND COMPACTION LF 1000 $10.50 $10,500.00 2 ADDITIONAL BOND AT 1.5% LS 1 $157.50 $157.50 TOTAL $10,657.50 OPTION 2 1 DEMO AND REMOVE EXISTING 6" FM IN AREAS WHERE THERE IS OTHER CONTRACT WORK COVERING THE BACKFILL AND COMPACTION LF 200 $8.00 $1,600.00 2 ADDITIONAL BOND AT 1.5% LS 1 $24.00 $24.00 TOTAL $1,624.00 TERMS & CONDITIONS: THIS CHANGE ORDER IS SUBJECT TO THE SAME TERMS AND CONDITIONS OF THE PROJECT CONTRACT. RESPECTFULLY SUBMITTED BY: DON R. MANCIL, JR. ACCEPTED BY: NAME: TITLE: DATE: Packet Pg. 107 CHANGE ORDER ST. LUCIE COUNTY PROJECT: (name, address) North 2nd Street Roadway Improvements Ft. Pierce, Florida TO (Contractor): Mancil's Tractor Service, Inc. 8530 SW Jayme Way Palm City, Florida 34990 You are directed to make the following changes in this contract: (Additional sheet attached as Exhibit A - Yes No) See attached exhibit "A", consisting of 1 page CHANGE ORDER NUMBER INITIATION DATE: CONSULTANT'S PROJECT NO.: ST. LUCIE COUNTY CONTRACT NO: CONTRACT DATE 8.N.2.b No. 12 May 27, 2016 C14-11-668 November 18, 2014 The original (Contract Sum) was $ 5,218,117.88 Net change by previous authorized Change orders $ 827,651.14 The (Contract Sum) prior to this Change order $ 6,045,769.02 The (Contract Sum) will be (increased, ae^reased or unGhanged) by this Change Order $ 12,281.50 The new (Contract Sum) including this Change order will be $ 6,058,050.52 The Contract Time will be (inc;reased, decreased or unchanged) by ( ) Days The Date of Substantial Completion as of the date of this Change Order therefore is: Substantial: Final: Funds Available: Account Number The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result or increases or decreases in costs and time of performance caused directly and indirectly from the Change Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. CONTRACTOR: APPROVED: Mancil's Tractor Service, Inc. Contractor: 8530 SW Jayme Way, Palm City, FL 34990 Address: By: Date: ATTEST: Deputy Clerk Public Works Department St. Lucie County Department: 2300 Virginia Avenue, Ft. Pierce, FL 34982 Address By: Don West, Director Date: AUTHORIZED: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: Chairman Date: Approved as to Form and Correctness: County Attorney N r O U a a� c N 0 Z rn rn LO n Packet Pg. 108 8.0.1 ITEM NO. (ID # 3611) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Toby Long, Director Sheriff's Office DATE: 06/21/2016 *CONSENT AGENDA\SHERIFF'S OFFICE Authorization to apply for the 2016 Edward Byrne Memorial Justice Assistance Grant JAG Local The St. Lucie County Sheriff's Office is requesting permission to submit an electronic application for the US Department of Justice (DOJ), Office of Justice Programs (OJP), and the Bureau of Justice Assistance (BJA) 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Local Solicitation. This grant in the amount of $59,750.00 will be split 50/50 between the St. Lucie County Sheriff's Office ($29,875) and the Ft. Pierce Police Department ($29,875). JAG funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems. PREVIOUS ACTION: N/A FINANCIAL IMPACT: The amount of $59,750.00 is being requested on this grant application. If awarded, there are no matching funds required. A grant fund will be established upon approval by the Granting Agency. RECOMMENDATION: Staff recommends that the Board approve the St. Lucie County Sheriff's Office submission of the electronic application for the 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Local Solicitation offered by the US Department of Justice, Office of Justice Programs and the Bureau of Justice Assistance. COMMISSION ACTION: Packet Pg. 109 8.0.1 Coordination/Signatures n J. M s ara, Sheriff 6/7/2016 anie SW're,,t, orney 6/9/2016 Updated: 6/14/2016 2:44 PM by Katrina Slay Page 2 Packet Pg. 110 8.0.1.a Listed below are all jurisdictions in the state that are eligible for FY 2016 JAG funding, as determined by the JAG formula. For additional details regarding tF JAG formula and award calculation process, with examples, please refer to the updated JAG Technical report here: http://www.bjs.gov/content/pub/pdf/jagpl5.pdf and current JAG Frequently Asked Questions here: https://www.bja.gov/Funding/JAGFAQ.pdf L Finding your jurisdiction: 0 (1) Disparate jurisdictions are listed in shaded groups below, in alphabetic order by county. v Eligible individual allocations are listed alphabetically below the shaded, disparate groupings. (3) R .r Counties that have an asterisk (*) under the "Eligible Individual Allocation" column did not submit the level of violent crime data to qualify for a direct awa ,y from BJA, but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local y jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding (MOU). A sample MOU is provided online at: Q https://www.bja.gov/Funding/JAGMOU.pdf. Disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for v information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for to documenting individual allocations in the MOU. O E d FL BROWARD COUNTY County $22,657 a) FL CORAL SPRINGS CITY Municipal $17,244 c FL DANIA BEACH CITY Municipal $14,306 m .a L FL DAVIE TOWN Municipal $24,024 3 FL DEERFIELD BEACH CITY Municipal $26,653 W FL FORT LAUDERDALE CITY Municipal $111,972 FL HALLANDALE BEACH CITY Municipal $20,776 0 N FL HOLLYWOOD CITY Municipal $53,976 a) r FL LAUDERDALE LAKES CITY Municipal $24,178 L ,q FL LAUDERHILL CITY Municipal $38,845 Q FL MARGATE CITY Municipal $10,130 ca O FL MIRAMAR CITY Municipal $36,860 FL NORTH LAUDERDALE CITY Municipal $15,079 2 FL OAKLAND PARK CITY Municipal $22,116 cC N L FL PEMBROKE PINES CITY Municipal $20,363 FL PLANTATION CITY Municipal $23,224 r Q FL POMPANO BEACH CITY Municipal $70,833 r FL SUNRISE CITY Municipal $19,899 r to M FL TAMARAC CITY Municipal $14,641 $587,776 N C FL LEON COUNTY County $25,312 u_ 4- FL TALLAHASSEE CITY Municipal $122,128 0 $147,440 r- O FL PINELLAS COUNTY County $72,535 O p FL ST PETERSBURG CITY Municipal $174,944 $247,479 Q t� Q FL ST LUCIE COUNTY County $20,570 to FL FORT PIERCE CITY Municipal $39,180 $59,750 N is FL ALACHUA COUNTY County $43,536 r p ao FL ALTAMONTE SPRINGS CITY Municipal $11,496 r d FL APOPKA CITY Municipal $12,708 FL BAY COUNTY County $25,415 r FL BELLE GLADE CITY Municipal $24,797 r Q FL BOCA RATON CITY Municipal $12,785 FL BOYNTON BEACH CITY Municipal $29,488 Packet Pg. 111 Joint Alloc 8.0.1.a FL BRADENTON CITY Municipal $26,550 FL BREVARD COUNTY County $64,544 FL CAPE CORAL CITY Municipal $17,219 FL CASSELBERRY CITY Municipal $11,470 L FL CHARLOTTE COUNTY County $26,859 v FL CITRUS COUNTY County $37,762 R FL CLAY COUNTY County $43,433 .r y FL CLEARWATER CITY Municipal $51,192 Q FL COCOA CITY Municipal $24,384 v FL COLLIER COUNTY County $61,941 FL COLUMBIA COUNTY County $20,080 FL CRESTVIEW CITY Municipal $12,734 O FL DAYTONA BEACH CITY Municipal $59,750 FL DE LAND CITY Municipal $10,826 C FL DELRAY BEACH CITY Municipal $35,468 FL ESCAMBIA COUNTY County $141,950 L FL FLAGLER COUNTY County $16,239 3 FL FLORIDA CITY Municipal $23,817 W FL FORT MYERS CITY Municipal $58,641 CD FL GAINESVILLE CITY Municipal $63,771 0 N FL GREENACRES CITY Municipal $17,605 aN r FL HENDRY COUNTY County $16,523 L w FL HERNANDO COUNTY County $33,767 Q FL HIALEAH CITY Municipal $60,987 !Z O FL HIGHLANDS COUNTY County $18,198 FL HILLSBOROUGH COUNTY County $156,694 FL HOMESTEAD CITY Municipal $72,792 cC N 'L FL INDIAN RIVER COUNTY County $23,482 t r 3 Q FL JACKSONVILLE BEACH CITY Municipal $11,445 FL JACKSONVILLE CITY Municipal $419,845 r to M FL KEY WEST CITY Municipal $15,208 .. FL KISSIMMEE CITY Municipal $39,953 FL LAKE CITY Municipal $13,765 LL FL LAKE COUNTY County $33,123 O FL LAKE WORTH CITY Municipal $34,437 C O FL LAKELAND CITY Municipal $35,520 tv v O FL LARGO CITY Municipal $27,942 Q FL LEE COUNTY County $96,378 Q FL LEESBURG CITY Municipal $12,656 to r FL MANATEE COUNTY County $115,736 N FL MARION COUNTY County $86,248 FL MARTIN COUNTY County $22,477 FL MELBOURNE CITY Municipal $49,645 00 r C FL MIAMI BEACH CITY Municipal $70,962 m FL MIAMI CITY Municipal $367,931 v FL MIAMI GARDENS CITY Municipal $66,709 tv Q FL MIAMI-DADE COUNTY County $481,347 FL MONROE COUNTY County $15,028 Packet Pg. 112 FL NORTH MIAMI BEACH CITY Municipal $24 977 D 8.0.1.a FL NORTH MIAMI CITY Municipal $42,222 FL OCALA CITY Municipal $27,503 FL OCOEE CITY Municipal $11,342 FL OKALOOSA COUNTY County $45,779 L FL OKEECHOBEE COUNTY County $11,522 v FL OPA-LOCKA CITY Municipal $34,179 R FL ORANGE COUNTY County $405,024 .r y FL ORLANDO CITY Municipal $184,662 Q FL ORMOND BEACH CITY Municipal $10,826 v FL OSCEOLA COUNTY County $55,754 FL PALM BAY CITY Municipal $41,345 FL PALM BEACH COUNTY County $160,148 O FL PALM SPRINGS VILLAGE Municipal $10,646 FL PANAMA CITY Municipal $24,488 a) C FL PASCO COUNTY County $90,552 FL PENSACOLA CITY Municipal $31,834 L FL PINELLAS PARK CITY Municipal $18,275 3 FL PLANT CITY Municipal $12,759 W FL POLK COUNTY County $95,450 FL PORT ST LUCIE CITY Municipal $24,256 0 N FL PUTNAM COUNTY County $26,137 N r FL RIVIERA BEACH CITY Municipal $30,365 L w FL SANFORD CITY Municipal $31,576 Q FL SANTA ROSA COUNTY County $15,595 Q O FL SARASOTA CITY Municipal $30,803 FL SARASOTA COUNTY County $44,361 O FL SEMINOLE COUNTY County $44,258 cC N •L FL ST CLOUD CITY Municipal $10,800 t FL ST JOHNS COUNTY County $34,592 r Q FL SUMTER COUNTY County $10,311 r FL TAMPA CITY Municipal $163,396 r to M FL TITUSVILLE CITY Municipal $22,915 N FL VOLUSIA COUNTY County $55,187 FL WALTON COUNTY County $13,739 4- FL WEST PALM BEACH CITY Municipal $61,116 O r- FL WINTER GARDEN CITY Municipal $13,842 O FL WINTER HAVEN CITY Municipal $17,631 vO a c� a a+ Q Packet Pg. 113 8.0.1.b U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB No. 1121-0329 Approval Expires 12/31/2018 0 The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP) Bureau of Justice Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program Fiscal Year (FY) 2016 Local Solicitation Applications Due: June 30, 2016 Eligibility Eligible applicants are limited to units of local government appearing on the FY 2016 JAG Allocations List. To view this list, go to www.boa.gov/programs/oag/l6iagallocations.htm1. For JAG Program purposes, a unit of local government is a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribal government that perform law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. Deadline Applicants must register in the OJP Grants Management System (GMS) prior to submitting an application for this funding opportunity. Registration is required for all applicants, even those previously registered in GMS. Select the "Apply Online" button associated with the solicitation title. All registrations and applications are due by due by 5:00 p.m. eastern time on June 30, 2016. For additional information, see How to Apply in Section D. Application and Submission Information. r t0 a. a_ �o 0 N R 0 0 J c� a 0 ;_ a Packet Pg. 114 8.0.1.b Contact Information For technical assistance with submitting an application, contact the Grants Management System Support Hotline at 888-549-9901, option 3 or via email at GMS.HeIpDeskQ)usdoi.gov. The GMS Support Hotline hours of operation are Monday — Friday from 6:00 a.m. to midnight eastern time, except federal holidays. Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must email the contact identified below within 24 hours after the application deadline and request approval to submit their application. Additional information on reporting technical issues is found under "Experiencing Unforeseen GMS Technical Issues" in the How to Apply section. For assistance with any other requirement of this solicitation, contact the National Criminal Justice Reference Service (NCJRS) Response Center: toll -free at 1-800-851-3420; via TTY at 301-240-6310 (hearing impaired only); email grants(ab-ncjrs.gov; fax to 301-240-5830; or web chat at https://webcontact.ncurs.gov/ncochat/chat.usp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday. You may also contact your State Policy Advisor. Release date: May 16, 2016 r to M a tL W to 0 N R 0 O J Q 7 O r C N !_ t t) 2 tts a BJA-2016-9020 Packet Pg. 115 8.O.1.b Contents A. Program Description.............................................................................................................. 4 Overview................................................................................................................................ 4 Program -Specific Information................................................................................................. 4 Goals, Objectives, and Deliverables....................................................................................... 7 Evidence -Based Programs or Practices................................................................................. 7 B. Federal Award Information..................................................................................................... 8 Typeof Award........................................................................................................................ 8 Financial Management and System of Internal Controls......................................................... 9 BudgetInformation................................................................................................................10 Cost Sharing or Matching Requirement.................................................................................11 Pre -Agreement Cost (also known as Pre -award Cost) Approvals..........................................11 Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs ...................11 Costs Associated with Language Assistance (if applicable)..................................................12 C. Eligibility Information.............................................................................................................14 Limit on Number of Application Submissions.........................................................................14 D. Application and Submission Information...............................................................................14 What an Application Should Include......................................................................................14 Howto Apply.........................................................................................................................22 E. Application Review Information.............................................................................................24 ReviewProcess....................................................................................................................24 F. Federal Award Administration Information............................................................................25 FederalAward Notices..........................................................................................................25 Administrative, National Policy, and other Legal Requirements.............................................25 General Information about Post -Federal Award Reporting Requirements .............................26 G. Federal Awarding Agency Contact(s)...................................................................................26 H. Other Information..................................................................................................................26 ProvideFeedback to OJP.....................................................................................................26 ApplicationChecklist.............................................................................................................28 3 BJA-2016-9020 Packet Pg. 116 8.0.1.b Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2016 Local Solicitation (CFDA #16.738) A. Program Description Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. § 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides states and units of local governments with critical funding necessary to support a range of program areas including law enforcement; prosecution and court programs; prevention and education programs; corrections and community corrections; drug treatment and enforcement; crime victim and witness initiatives; and planning, evaluation, and technology improvement programs. Program -Specific Information JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs, including indigent defense. • Prevention and education programs. • Corrections, community corrections and reentry programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). Additionally, BJA reminds applicants that the JAG program allows funding for broadband deployment and adoption activities as they relate to criminal justice activities. a JAG Priority Areas M BJA recognizes that there are significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant U_ impact. In light of this, it is important to make State Administering Agencies (SAAs) and local W JAG recipients aware of several areas of priority that may be of help in maximizing the o effectiveness of JAG funding at the state and local level. The following priorities represent key N areas where BJA will be focusing nationally and encourages each state and local JAG recipient c to join us in addressing these challenges as a part of our JAG partnership: _J c� a Reducing Gun Violence Gun violence has touched nearly every state, local, and tribal government in America. BJA continues to encourage states and localities to invest valuable JAG funds in programs to p combat gun violence, enforce existing firearms laws, and improve the process for ensuring that 00 persons prohibited from purchasing or owning guns are prevented from doing so by enhancing reporting to the FBI's National Instant Criminal Background Check System (NICS). E 4 r a BJA-2016-9020 Packet Pg. 117 8.0.1.b While our nation has made great strides in reducing violent crime, some municipalities and regions continue to experience unacceptable levels of violent crime at rates far in excess of the national average. In 2014, as part of BJA's longstanding commitment to support effective strategies to reduce violent crime, BJA launched the Violence Reduction Network (VRN). By the end of FY 2016, 10 VRN sites, working with a broad network of federal, state, and local partners, will be implementing data -driven evidence -based strategies to reduce deeply entrenched violent crime in their communities. States and localities can support VRN sites by investing JAG funds in technology, crime analysis, training, and community -based crime reduction programs in VRN communities. For information on VRN, see www.bua.gov/ProgramsNRN.html. Body -Worn Cameras, Storage, and Policies Law enforcement agencies across the country are equipping their officers with body -worn cameras (BWCs) to increase transparency and build community trust. The important benefits of BWCs, and the challenges in implementing BWC programs, are highlighted in several recent publications: see the Office of Justice Programs' Diagnostic Center report Police Officer Body - Worn Cameras: Assessing the Evidence, and the COPS Office and Police Executive Research Forum paper, Implementing A Body -Worn Camera Program: Recommendations and Lessons 1 ParnPrl_ JAG funding is an important potential source of funding for law enforcement agencies implementing new BWC programs or enhancing existing programs. JAG funds may be used to purchase BWCs and for costs associated with the BWC program, such as storage and policy development. Similarly, SAAs are encouraged to use either their Variable Pass -Through (VPT) or their "less than $10,000" funding that is added into the state award to set aside funds to assist small departments in implementing BWC programs. Grantees who wish to use JAG funds to purchase BWC equipment, or to implement or enhance BWC programs, must certify that they or the law enforcement agency receiving the BWC funding have policies and procedures in place related to equipment usage, data storage, privacy, victims, access, disclosure, training, etc. A copy of the required BWC certification can be found at www.boa.gov/Funding/BodyWornCameraCert.pdf. The BJA BWC Toolkit provides model BWC policies, resources, and best practices to r assist departments in implementing BWC programs. a National Incident -Based Reporting System (NIBRS) The FBI has formally announced its intentions to establish NIBRS as the law enforcement (LE) crime data reporting standard for the nation. The transition to NIBRS will provide a more a. complete and accurate picture of crime at the national, state, and local level. Once this transition is complete, the FBI will no longer collect summary data and will only accept data in the NIBRS format and JAG awards will be based on submitted NIBRS data. Transitioning all law N enforcement agencies to NIBRS is the first step in gathering more comprehensive crime data. 76 0 State and local JAG grantees are encouraged to use JAG funds to expedite the transition to � NIBRS in their jurisdictions. a Justice System Reform and Reentry There is growing bipartisan support for Justice Systems Reform and Reentry. A promising o approach to justice systems reform is the Justice Reinvestment Initiative (JRI), a public -private partnership between BJA and the PEW Public Safety Performance Project. Currently, 30 states have used the justice reinvestment process to control spiraling incarceration costs and reinvest E 5 r a BJA-2016-9020 Packet Pg. 118 8.O.1.b in evidence -based criminal justice programs and strategies. Strategic investments of JAG funds to implement JRI legislation and policy changes in JRI states can augment federal funds and achieve greater cost savings and reinvestments in programs to promote public safety. For state - by -state information on JRI, please visit the JRI Sites web page. Over the past seven years, DOJ has partnered with state, local, and tribal agencies and national organizations to support hundreds of reentry programs across the country to provide job training, healthcare, housing, treatment, and other services to individuals returning to our communities from prisons and jails. The demand for effective reentry services remains high. More than 600,000 men and women leave our prisons every year and more than 11 million people cycle through our jails. Investments of JAG funds to support reentry efforts at the state and local level will pay dividends for returning citizens and for public safety in America. A summary of research -based reentry strategies is available on the National Reentry Resource Center's What Works in Reentry Clearinghouse along with a map identifying federally funded Second Chance Act Reentry programs at the state and local level. (See https://csgmusticecenter.org/nrrc). Public Defense Another key priority area is support for improving public defense delivery systems. To support this priority in November 2015, BJA established the Right to Counsel National Consortium (www.rtcnationalcampaign.org ) to spearhead a national conversation on how to ensure the Sixth Amendment Right to Counsel for every individual. BJA continues to encourage states and SAAs to use JAG funds to ensure that no person faces the loss of liberty without first having the aid of a lawyer with the time, ability, and resources to present an effective defense. Currently, across the nation public defense reform is being supported by governors, state legislators, chief judges and local communities. Research shows that early appointment of counsel can decrease jail and prison stays and produce better outcomes for defendants and communities. Many of these successes are guided by the American Bar Association's Ten Principles of a Public Defense Delivery System, which are recommendations for government officials and other parties who are charged with improving public defense delivery systems (http://www.americanbar.org/content/dam/aba/administrative/legal aid indigent defendants/Is sclaid def ten principlesbooklet.authcheckdam.pdf). Improving Mental Health Services Many people with mental illness enter the criminal justice system without a diagnosis or with untreated mental illness. Screening and assessment is critical to identify and provide appropriate referrals to treatment. This is an issue that impacts numerous facets of the criminal justice system. BJA encourages states to utilize JAG funding in support of programs and policy changes aimed at identifying and treating people with severe mental illness to divert when appropriate, treat during incarceration, and engage in appropriate pre-release planning for the provision of community treatment (see JMHCP Resources). BJA provides training and technical assistance (TTA) to grantees and non -grantees (states, jurisdictions) to increase enrollment in health care plans (increase linkages to health care providers) that can increase access to treatment for improved mental health outcomes. Information can be found at www.blatraining.org. DOJ Universal Accreditation w/Forensic Service Providers In 2015, the National Commission on Forensic Science (NCFS) announced recommendations on strengthening the field of forensic science. There are a number of key principles, which include promoting universal accreditation and finding ways to improve upon medical -legal C to M a LL W to 0 N R 0 0 J 0 a n 0 r c a) U 0 r a BJA-2016-9020 Packet Pg. 119 8.0.1.b investigative processes. For additional information on these recommendations, please review the New Accreditation Policies to Advance Forensic Science. The JAG program provides broad - based support to states and local jurisdictions across the nation in order to strengthen our criminal justice system, including the forensic sciences. As such, BJA encourages investments of JAG funds for programs and activities related to forensic work, including accreditation of forensic labs. Goals, Objectives, and Deliverables The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425), performance metrics reports, and semi-annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Evidence -Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making, program development, and program implementation in criminal justice, juvenile justice, and crime victim services. OJP is committed to: • Improving the quantity and quality of evidence OJP generates • Integrating evidence into program, practice, and policy decisions within OJP and the field • Improving the translation of evidence into practice OJP considers programs and practices to be evidence -based when their effectiveness has been `o demonstrated by causal evidence, generally obtained through one or more outcome >, evaluations. Causal evidence documents a relationship between an activity or intervention a (including technology) and its intended outcome, including measuring the direction and size of a c change, and the extent to which a change may be attributed to the activity or 2 intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent 2 possible, alternative explanations for the documented change. The strength of causal evidence, N based on the factors described above, will influence the degree to which OJP considers a o program or practice to be evidence -based. The OJP CrimeSolutions.gov website is one 3 resource that applicants may use to find information about evidence -based programs in criminal a justice, juvenile justice, and crime victim services. r t0 1. A useful matrix of evidence -based policing programs and strategies is available through the Center for Evidence -Based Crime Policy at George Mason University. BJA offers a U_ number of program models designed to effectively implement promising and evidence - based strategies through the BJA "Smart Suite" of programs including Smart Policing, o Smart Supervision, Smart Pretrial, Smart Defense, Smart Prosecution, Smart Reentry N 76 and others (see https://www.boa.gov/programs/crppe/smartsuite.htm). BJA encourages 0 states to use JAG funds to support these "smart on crime" strategies, including effective � partnerships with universities and research partners and with non-traditional criminal justice partners. a BJA Success Stories o The BJA Success Story web page was designed to identify and highlight projects that have og demonstrated success or shown promise in reducing crime and positively impacting communities. This web page will be a valuable resource for states, localities, territories, tribes, E 7 r a BJA-2016-9020 Packet Pg. 120 8.O.1.b and criminal justice professionals who seek to identify and learn about JAG and other successful BJA-funded projects linked to innovation, crime reduction, and evidence -based practices. BJA strongly encourages the recipient to submit annual (or more frequent) success stories. If you have a Success Story you would like to submit, sign in to your My BJA account to access the Success Story Submission form. If you do not have a My BJA account, please register. Once you register, one of the available areas on your My BJA page will be "My Success Stories." Within this box, you will see an option to add a Success Story. Once reviewed and approved by BJA, all success stories will appear on the BJA Success Story web page. B. Federal Award Information BJA estimates that it will make up to 1,161 local awards totaling an estimated $86.4 million Awards of at least $25,000 are four years in length, and award periods will be from October 1, 2015 through September 30, 2019. Extensions beyond this period may be made on a case -by - case basis at the discretion of BJA and must be requested via GMS no less than 30 days prior to the grant end date. Awards of less than $25,000 are two years in length, and award periods will be from October 1, 2015 through September 30, 2017. Extensions of up to two years can be requested for these awards via GMS no less than 30 days prior to the grant end date, and will be automatically granted upon request. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. Eligible allocations under JAG are posted annually on BJA's JAG web page: www.boa.gov/ProgramDetaiIs.aspx?Program ID=59. Type of Award' BJA expects that it will make any award from this solicitation in the form of a grant. JAG awards are based on a statutory formula as described below: Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four -step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG ' See generally 31 U.S.C. §§ 6301-6305 (defines and describes various forms of federal assistance relationships, including grants and cooperative agreements [a type of grant]). r c� M a. a_ co 0 N 76 0 0 J a 0 r c as E t R r a BJA-2016-9020 Packet Pg. 121 8.0.1.b funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. 4. Determining local unit of government award allocations, which are based on their proportion of the state's 3-year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Financial Management and System of Internal Controls Award recipients and subrecipients (including any recipient or subrecipient funded in response to this solicitation that is a pass -through entity) must, as described in the Part 200 Uniform Requirements set out at 2 C.F.R. 200.303: (a) Establish and maintain effective internal control over the Federal award that provides reasonable assurance that the recipient (and any subrecipient) is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in "Standards for Internal Control in the Federal Government" issued by the Comptroller General of the United States and the "Internal Control Integrated Framework," issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO). (b) Comply with Federal statutes, regulations, and the terms and conditions of the Federal awards. (c) Evaluate and monitor the recipient's (and any subrecipient's) compliance with statutes, regulations, and the terms and conditions of Federal awards. (d) Take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings. (e) Take reasonable measures to safeguard protected personally identifiable information and other information the Federal awarding agency or pass -through entity designates as sensitive or the recipient (or any subrecipient) considers sensitive consistent with applicable Federal, state, local, and tribal laws regarding privacy and obligations of confidentiality. In order to better understand administrative requirements and cost principles, applicants are encouraged to enroll, at no charge, in the Department of Justice Grants Financial Management Online Training available here. 2 For purposes of this solicitation (or program announcement), "pass -through entity" includes any entity eligible to receive funding as a recipient or subrecipient under this solicitation (or program announcement) that, if funded, may make a subaward(s) to a subrecipient(s) to carry out part of the funded program. 9 r to n a LL W to 0 N 76 0 0 J 0 a n 0 tb c to E U R r a BJA-2016-9020 Packet Pg. 122 8.O.1.b Budget Information Administrative Funds — Grant recipients may use up to 10 percent of the JAG award, including up to 10 percent of any earned interest, for costs associated with administering funds. Administrative funds (when utilized) must be tracked separately and recipients must report on SF-425s those expenditures that specifically relate to each grant number and established grant period. Additionally, recipients and subrecipients are prohibited from commingling funds on a program -by -program or project -by -project basis. More specifically, administrative funds under JAG are utilized for the same purpose each year (i.e., the administration of JAG funding) and therefore not considered separate programs/projects (commingling is not occurring) when utilized across all active JAG awards. Disparate Certification — A disparate allocation occurs when a city or municipality is allocated one -and -one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.boa.gov/Funding/JAGMOU.pdf. Supplanting — Supplanting is prohibited under JAG. Applicants cannot replace or supplant non- federal funds that have been appropriated for the same purpose. See the JAG FAQs on BJA's JAG web page for examples of supplanting. Leveraging of Grant Funds — Although supplanting is prohibited, the leveraging of federal funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant to Program (HSGP) money to fund different portions of a fusion center project. In instances where leveraging occurs, all federal grant funds must be tracked and reported separately and may not a. be used to fund the same line items. Additionally, federal funds cannot be used as match for other federal awards. 0 N Trust Fund — Units of Local Government may draw down JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be 0 an interest -bearing account. If subrecipients draw down JAG funds in advance, they also must a establish a trust fund in which to deposit funds. This trust fund requirement does not apply to direct JAG award recipients or subrecipients that draw down on a reimbursement basis rather than in advance. o CO r c as E U 10 r a BJA-2016-9020 Packet Pg. 123 8.O.1.b Prohibited and Controlled Uses — The JAG Prohibited and Controlled Expenditures Guidance represents a combination of BJA-controlled items and those controlled under the Executive Order on "Federal Support for Local Law Enforcement Equipment Acquisition" that was signed on January 16, 2015. The guidance contains: 1. Table of all prohibited expenditures (strictly unallowable expenditures under JAG). 2. Table of all controlled expenditures (expenditures which require prior written approval from BJA under JAG; including UAV guidance checklist). 3. Controlled Expenditures Justification Template (must be completed and submitted for any JAG controlled expenditures request to be considered for approval by BJA). 4. Overall Controlled Expenditure/Equipment Guidance (should be reviewed in conjunction with the template prior to controlled expenditures request(s) being submitted to BJA). 5. Standards for State, Local and Tribal Law Enforcement Agencies for the Acquisition of Controlled Equipment with Federal Resources. Additional information on JAG controlled and prohibited expenditures, along with the process for requesting prior approval from BJA to expend funds on controlled items, can be found within the JAG FAQs. Cost Sharing or Matching Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit. Pre -Agreement Cost (also known as Pre -award Cost) Approvals Pre -agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the grant award. OJP does not typically approve pre -agreement costs; an applicant must request and obtain the prior written approval of OJP for all such costs. If approved, pre -agreement costs could be paid 0 from grant funds consistent with a grantee's approved budget, and under applicable cost N standards. However, all such costs prior to award and prior to approval of the costs are incurred o at the sole risk of an applicant. Generally, no applicant should incur project costs before 3 submitting an application requesting federal funding for those costs. Should there be a extenuating circumstances that appear to be appropriate for OJP's consideration as pre - agreement costs, the applicant should contact the point of contact listed on the title page of this to M announcement for details on the requirements for submitting a written request for approval. See the section on Costs Requiring Prior Approval in the Financial Guide, for more information. U_ �o Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs o OJP strongly encourages applicants that propose to use award funds for any conference-, N meeting-, or training -related activity to review carefully —before submitting an application —the c OJP policy and guidance on conference approval, planning, and reporting available at _J www.oip.qov/financialguide/DOJ/PostawardReguirements/chapter3.10a.htm. OJP policy and a guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most conference, meeting, and training costs for cooperative agreement recipients and of some conference, meeting, and p training costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs. E 11 r a BJA-2016-9020 Packet Pg. 124 8.O.1.b Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate. For additional information, see the "Civil Rights Compliance" section -under "Solicitation Requirements" in OJP's Funding Resource Center. Other JAG Requirements Compliance with Applicable Federal Laws Applicants for state and local JAG formula grants are required to certify compliance with all applicable federal laws at the time of application. In that regard, Members of Congress have asked the Department of Justice to examine whether jurisdictions with "sanctuary policies" (i.e., policies that either prevent law enforcement from releasing persons without lawful immigration status into federal custody for deportation, or that prevent state or local law enforcement from sharing certain information with Department of Homeland Security [DHS] officials), are in violation of 8 U.S.C. section 1373. All applicants should understand that if OJP receives information that indicates that an applicant may be in violation of any applicable federal law, that applicant may be referred to the DOJ Office of Inspector General (OIG) for investigation; if the applicant is found to be in violation of an applicable federal law by the OIG, the applicant may be subject to criminal and civil penalties, in addition to relevant OJP programmatic penalties, including suspension or termination of funds, inclusion on the high risk list, repayment of funds, or suspension and debarment. Law Enforcement Agency Training Information N L Any law enforcement agency receiving direct or subawarded JAG funding must submit quarterly 0 accountability metrics data related to training on use of force, racial and ethnic bias, de- a escalation of conflict, and constructive engagement with the public that officers have received. Any grantees that fail to submit this data will have their grant funds frozen. r to n Accountability metrics reports must be submitted through BJA's PMT, available at a. www.boaperformancetools.org. The accountability measures can be found at: U- http://www.bffiaperformancetooIs.org/heIP/0agdocs.htm1. �o 0 Body -Worn Camera (BWC) purchases Grantees who wish to use JAG funds to purchase BWC equipment, or to implement or enhance c BWC programs, must certify that they or the law enforcement agency receiving the BWC J funding have policies and procedures in place related to equipment usage, data storage, a privacy, victims, access, disclosure, training, etc. A copy of the required BWC certification can be found at www.boa.gov/Funding/BodyWornCameraCert.Of. 0 Any grantees that wish to use JAG funds for BWC-related expenses who do not have BWC policies and procedures in place will have funds withheld until a certification is submitted and approved by BJA. 12 r a BJA-2016-9020 Packet Pg. 125 8.O.1.b The BJA BWC Toolkit provides model BWC policies, resources, and best practices to assist departments in implementing BWC programs. Body Armor Ballistic -resistant and stab -resistant body armor can be funded through two BJA-administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP) Program. The BVP Program is designed to provide a critical resource to state and local law enforcement through the purchase of ballistic -resistant and stab -resistant body armor. A jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more information on the BVP Program, including eligibility and application, refer to the BVP web page. JAG funds may also be used to purchase vests for an agency, but they may not be used to pay for that portion of the ballistic -resistant vest (50 percent) that is not covered by BVP funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match. Vests purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with the latest applicable National Institute of Justice (NIJ) ballistic or stab standards. In addition, vests purchased must be American -made. Information on the latest NIJ standards can be found at: www.nii.gov/topics/technology/body-armor/safety-initiative.htm. As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. FAQs related to the mandatory wear policy and certifications can be found at www.b*a.gov/Funding/JAGFAQ.Pdf. This policy must be in place for at least all uniformed officers before any FY 2016 funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. The certification must be signed by the Authorized Representative and must be attached to the application. If the grantee proposes to change project activities to utilize JAG funds to purchase bulletproof vests after the application period (during the project period), the grantee must submit the signed certification to BJA at that time. A mandatory wear concept and issues paper and a model policy are available by contacting the BVP Customer Support Center vests(a)usdoo.gov or toll free at 1-877-758-3787. A copy of the certification related to the mandatory wear can be found at: www.boa.gov/Funding/BodyArmorMandatoryWearCert.i)df. to M DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database a U_ If JAG Program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA database operated by the FBI) by a government DNA lab with access to CODIS. No profiles N 76 generated with JAG funding may be entered into any other non -governmental DNA database 0 without prior express written approval from BJA. For more information, refer to the NIJ DNA � Backlog Reduction Program, available at www.niu.gov/topics/forensics/lab-operations/evidence- a backloas/Paaes/backloa-reduction-Droaram.asox. In addition, funds may not be used for purchase of DNA equipment and supplies when the o resulting DNA profiles from such technology are not accepted for entry into CODIS. r c as E 13 r a BJA-2016-9020 Packet Pg. 126 8.O.1.b Interoperable Communications Grantees (including subgrantees) that are using FY 2016 JAG Program funds to support emergency communications activities (including the purchase of interoperable communications equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order) should review FY 2016 SAFECOM Guidance. The SAFECOM Guidance is updated annually to provide current information on emergency communications policies, eligible costs, best practices, and technical standards for state, local, tribal, and territorial grantees investing federal funds in emergency communications projects. Additionally, emergency communications projects should support the Statewide Communication Interoperability Plan (SCIP) and be coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state of the project. As the central coordination point for their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of SWICs for each of the 56 states and territories. Contact OEC(a)_hg.dhs.gov. All communications equipment purchased with grant award funding should be identified during quarterly performance metrics reporting. In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: www.it.omp.gov/gsp grantcondition. Grantees shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. C. Eligibility Information For eligibility information, see the title page. For additional information on cost sharing or matching requirements, see Section B. Federal Award Information. M Limit on Number of Application Submissions U_ If an applicant submits multiple versions of the same application, BJA will review only the most recent system -validated version submitted. For more information on system -validated versions, o see How to Apply. N 76 0 0 J D. Application and Submission Information What an Application Should Include Applicants should anticipate that if they fail to submit an application that contains all of the o specified elements, it may negatively affect the review of their application; and, should a 06 decision be made to make an award, it may result in the inclusion of special conditions that E 14 r a BJA-2016-9020 Packet Pg. 127 8.O.1.b preclude the recipient from accessing or using award funds pending satisfaction of the conditions. Applicants may combine the Budget Narrative and the Budget Detail Worksheet in one document. However, if an applicant submits only one budget document, it must contain both narrative and detail information. Please review the "Note on File Names and File Types" under How to Apply to be sure applications are submitted in permitted formats. OJP strongly recommends that applicants use appropriately descriptive file names (e.g., "Program Narrative," "JAG Budget and Budget Narrative," "Timelines," "Memoranda of Understanding," "Resumes") for all attachments. Also, OJP recommends that applicants include resumes in a single file. Failure to submit the required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 1. Information to Complete the Application for Federal Assistance (SF-424) The SF-424 is a required standard form used as a cover sheet for submission of pre - applications, applications, and related information. GMS takes information from the applicant's profile to populate the fields on this form. Intergovernmental Review: This funding opportunity is subject to Executive Order 12372. Applicants may find the names and addresses of their state's Single Point of Contact (SPOC) at the following website: www.whitehouse.gov/omb/grants spoc/. Applicants whose state appears on the SPOC list must contact their state's SPOC to find out about, and comply with, the state's process under Executive Order 12372. In completing the SF-424, applicants whose state appears on the SPOC list are to make the appropriate selection in response to question 19 once the applicant has complied with their state's E.O. 12372 process. (Applicants whose state does not appear on the SPOC list are to make the appropriate selection in response to question 19 to indicate that the "Program is subject to E.O. 12372 but has not been selected by the State for review.") 2. Project Abstract Applications should include a high -quality project abstract that summarizes the proposed to project in 400 words or less. Project abstracts should be: a. U_ • Written for a general public audience and submitted as a separate attachment with "Project Abstract" as part of its file name. o • Single-spaced, using a standard 12-point font (Times New Roman) with 1-inch margins N • Include applicant name, title of the project, a brief description of the problem to be c addressed and the targeted area/population, project goals and objectives, a description _J of the project strategy, any significant partnerships, and anticipated outcomes. a • Identify up to 5 project identifiers that would be associated with proposed project activities. The list of identifiers can be found at www.boa.gov/funding/JAGIdentifiers.pdf. 0 As a separate attachment, the project abstract will not count against the page limit for the program narrative. a E 15 r a BJA-2016-9020 Packet Pg. 128 8.0.1.b 3. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the two or four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. A plan for collecting the data required for this solicitation's performance measures should also be included. To demonstrate program progress and success, as well as to assist the Department with fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111-352, applicants that receive funding under this solicitation must provide data that measure the results of their work done under this solicitation. Quarterly accountability metrics reports must be submitted through BJA's PMT, available at www.boaperformancetools.org. The accountability measures can be found at: http://www.boaperformancetools.org/help/magdocs.html. BJA does not require applicants to submit performance measures data with their application. Performance measures are included as an alert that BJA will require successful applicants to submit specific data as part of their reporting requirements. For the application, applicants should indicate an understanding of these requirements and discuss how they will gather the required data, should they receive funding. Note on Project Evaluations Applicants that propose to use funds awarded through this solicitation to conduct project a evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for ° purposes of applicable DOJ human subjects protection regulations. However, project o evaluations that are intended only to generate internal improvements to a program or service, or N are conducted only to meet OJP's performance measure data reporting requirements likely do 0 not constitute "research." Applicants should provide sufficient information for OJP to determine r whether the particular project they propose would either intentionally or unintentionally collect a and/or use information in such a way that it meets the DOJ regulatory definition of research. Research, for the purposes of human subjects protections for OJP-funded programs, is defined r to n as, "a systematic investigation, including research development, testing, and evaluation, a. U- designed to develop or contribute to generalizable knowledge" 28 C.F.R. § 46.102(d). For additional information on determining whether a proposed activity would constitute research, o see the decision tree to assist applicants on the "Research and the Protection of Human N Subjects" section of the OJP's Funding Resource Center. Applicants whose proposals may involve a research or statistical component also should review the "Data Privacy and � Confidentiality Requirements" section on that web page. a 4. Budget Detail Worksheet and Budget Narrative Applicants must submit a budget detail worksheet and budget narrative outlining how JAG funds, including administrative funds (up to 10% of the grant award) if applicable, will be used to E 16 r a BJA-2016-9020 Packet Pg. 129 8.0.1.b support and implement the program. Please note that if an applicant submits only one budget document, it must contain both narrative and detail information. a. Budget Detail Worksheet A sample Budget Detail Worksheet can be found at www.oip.gov/funding/Apply/Resources/BudgetDetailWorksheet.pdf, Applicants that submit their budget in a different format should include the budget categories listed in the sample budget worksheet. The Budget Detail Worksheet should be broken down by year. b. Budget Narrative The budget narrative should thoroughly and clearly describe every category of expense listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities). This narrative should include a full description of all costs, including administrative costs (if applicable) and how funds will be allocated across the seven allowable JAG program areas (law enforcement, prosecution, indigent defense, courts, crime prevention and education, corrections and community corrections, drug treatment and enforcement, planning, evaluation, technology improvement, and crime victim and witness initiatives). Applicants should demonstrate in their budget narratives how they will maximize cost effectiveness of grant expenditures. Budget narratives should generally describe cost effectiveness in relation to potential alternatives and the goals of the project. For example, a budget narrative should detail why planned in -person meetings are necessary, or how technology and collaboration with outside organizations could be used to reduce costs, without compromising quality. The narrative should be mathematically sound and correspond with the information and figures provided in the Budget Detail Worksheet. The narrative should explain how the applicant estimated and calculated all costs, and how they are relevant to the completion of the proposed project. The narrative may include tables for clarification purposes but need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget Narrative should be broken down by year. For questions pertaining to budget and examples of allowable and unallowable costs, o see the DOJ Grants Financial Guide at www.o'p.gov/financialquide/index.htm. n a. U_ c. Non -Competitive Procurement Contracts In Excess of Simplified Acquisition Threshold If an applicant proposes to make one or more non-competitive procurements of products 0 N or services, where the non-competitive procurement will exceed the simplified c acquisition threshold (also known as the small purchase threshold), which is currently _J set at $150,000, the application should address the considerations outlined in the Financial Guide. d. Pre -Agreement Costs o For information on pre -agreement costs, see "Pre -Agreement Cost Approvals" under og Section B. Federal Award Information. E 17 r a BJA-2016-9020 Packet Pg. 130 8.0.1.b 5. Indirect Cost Rate Agreement (if applicable) Indirect costs are allowed only under the following circumstances: (a) The applicant has a current, federally approved indirect cost rate; or (b) The applicant is eligible to use and elects to use the "de minimis" indirect cost rate described in the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.414(f). Attach a copy of the federally approved indirect cost rate agreement to the application. Applicants that do not have an approved rate may request one through their cognizant federal agency, which will review all documentation and approve a rate for the applicant organization, or, if the applicant's accounting system permits, costs may be allocated in the direct cost categories. For the definition of Cognizant Federal Agency, see the "Glossary of Terms" in the Financial Guide. For assistance with identifying your cognizant agency, please contact the Customer Service Center at 1-800-458-0786 or at ask. ocfo(a_usdoi.gov. If DOJ is the cognizant federal agency, applicants may obtain information needed to submit an indirect cost rate proposal at www.omp.gov/funding/Apply/Resources/IndirectCosts.pdf. In order to use the "de minimis" indirect rate, attach written documentation to the application that advises OJP of both the applicant's eligibility (to use the "de minimis" rate) and its election. If the applicant elects the "de minimis" method, costs must be consistently charged as either indirect or direct costs, but may not be double charged or inconsistently charged as both. In addition, if this method is chosen then it must be used consistently for all federal awards until such time as you choose to negotiate a federally approved indirect cost rate.3 6. Tribal Authorizing Resolution (if applicable) Tribes, tribal organizations, or third parties proposing to provide direct services or assistance to residents on tribal lands should include in their applications a resolution, a letter, affidavit, or other documentation, as appropriate, that certifies that the applicant has the legal authority from the tribe(s) to implement the proposed project on tribal lands. In those instances when an organization or consortium of tribes applies for a grant on behalf of a tribe or multiple specific tribes, the application should include appropriate legal documentation, as described above, from all tribes that would receive services or assistance under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from all tribes in the consortium (i.e., without an authorizing resolution or comparable legal documentation from each tribal governing body) may submit, instead, a copy of its consortium bylaws with the application. Applicants unable to submit an application that includes a fully -executed (i.e., signed) copy of appropriate legal documentation, as described above, consistent with the applicable tribe's governance structure, should, at a minimum, submit an unsigned, draft version of such legal documentation as part of its application (except for cases in which, with respect to a tribal consortium applicant, consortium bylaws allow action without the support of all consortium member tribes). If selected for funding, BJA will make use of and access to funds contingent on receipt of the fully -executed legal documentation. 7. Applicant Disclosure of High Risk Status Applicants that are currently designated high risk by another federal grant making agency must disclose that status. This includes any status requiring additional oversight by the federal agency due to past programmatic or financial concerns. If an applicant is designated 3 See 2 C.F.R. § 200.414(f). in r to n a. tL W to 0 N R 0 0 J Q 0 00 r c as E t U R r a BJA-2016-9020 Packet Pg. 131 8.O.1.b high risk by another federal grant making agency, the applicant must email the following information to OJPComplianceReporting(a�usdoi.gov at the time of application submission • The federal agency that currently designated the applicant as high risk • Date the applicant was designated high risk • The high risk point of contact name, phone number, and email address, from that federal agency • Reasons for the high risk status OJP seeks this information to ensure appropriate federal oversight of any grant award. Disclosing this high risk information does not disqualify any organization from receiving an OJP award. However, additional grant oversight may be included, if necessary, in award documentation. 8. Additional Attachments a. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review by the governing body of the state, or to an organization designated by that governing body, was not less than 30 days before the application was submitted to BJA. If the 30 governing body requirement cannot be met before the application deadline, a withholding special condition will be placed on the award until the governing body requirement can be met. The attachment must also specify that an opportunity to comment was provided to citizens prior to application submission to the extent applicable law or established procedures make such opportunity available. Below are notification language templates that can be utilized in completing this section of the application. The (provide name of State/Territory) made its Fiscal Year 2015 JAG application available to the (provide name of governing body) for its review and comment on (provide date); or intends to do so on (provide date). The (provide name of State/Territory) made its Fiscal Year 2015 JAG application a available to citizens for comment prior to application submission by (provide means of notification); or the application has not yet been made available for public o review/comment. b. Memorandum of Understanding (if applicable) a. U- co Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint o application for the aggregate eligible allocation to all disparate municipalities. The joint N application must determine and specify the award distribution to each unit of local c government and the purposes for which the funds will be used. When beginning the JAG -J application process, a Memorandum of Understanding (MOU) that identifies which a jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to p www.b'a.gov/Funding/JAGMOU.pdf. c as E 19 r a BJA-2016-9020 Packet Pg. 132 8.0.1.b c. Applicant Disclosure of Pending Applications Applicants are to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will subaward federal funds). OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months: The federal or state funding agency The solicitation name/project name The point of contact information at the applicable funding agency Federal or State Funding Agency Solicitation Name/Project Name Name/Phone/Email for Point of Contact at Funding Agency DOJ/COPS COPS Hiring Jane Doe, 202/000-0000; jane.doe@usdoj.gov Program IL HHS/ Drug Free John Doe, 202/000-0000; john.doe@hhs.gov Substance Communities Abuse & Mentoring Program/ Mental Health North County Youth Services Mentoring Program Administration Applicants should include the table as a separate attachment to their application. The file should be named "Disclosure of Pending Applications." Applicants that do not have pending applications as described above are to include a statement to this effect in the separate attachment page (e.g., "[Applicant Name on SF- 424] does not have pending applications submitted within the last 12 months for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation."). d. Research and Evaluation Independence and Integrity 20 r to n a LL W to 0 N M 0 0 J 0 a n 0 00 c as E U 0 r a BJA-2016-9020 Packet Pg. 133 8.O.1.b If a proposal involves research and/or evaluation, regardless of the proposal's other merits, in order to receive funds, the applicant must demonstrate research/evaluation independence, including appropriate safeguards to ensure research/evaluation objectivity and integrity, both in this proposal and as it may relate to the applicant's other current or prior related projects. This documentation may be included as an attachment to the application which addresses BOTH i. and ii. below. For purposes of this solicitation, applicants must document research and evaluation independence and integrity by including, at a minimum, one of the following two items: a. A specific assurance that the applicant has reviewed its proposal to identify any research integrity issues (including all principal investigators and subrecipients) and it has concluded that the design, conduct, or reporting of research and evaluation funded by BJA grants, cooperative agreements, or contracts will not be biased by any personal or financial conflict of interest on the part of part of its staff, consultants, and/or subrecipients responsible for the research and evaluation or on the part of the applicant organization; •E b. A specific listing of actual or perceived conflicts of interest that the applicant T.- has identified in relation to this proposal. These conflicts could be either N personal (related to specific staff, consultants, and/or subrecipients) or r organizational (related to the applicant or any subgrantee organization). `o Examples of potential investigator (or other personal) conflict situations may include, but are not limited to, those in which an investigator would be in a a position to evaluate a spouse's work product (actual conflict), or an investigator would be in a position to evaluate the work of a former or current ° colleague (potential apparent conflict). With regard to potential organizational o conflicts of interest, as one example, generally an organization could not be N given a grant to evaluate a project if that organization had itself provided 'o substantial prior technical assistance to that specific project or a location r implementing the project (whether funded by OJP or other sources), as the a organization in such an instance would appear to be evaluating the effectiveness of its own prior work. The key is whether a reasonable person to understanding all of the facts would be able to have confidence that the n results of any research or evaluation project are objective and reliable. Any a. outside personal or financial interest that casts doubt on that objectivity and reliability of an evaluation or research product is a problem and must be o disclosed. N ii. In addition, for purposes of this solicitation applicants must address the issue of 76 V 0 possible mitigation of research integrity concerns by including, at a minimum, one of a the following two items: a. If an applicant reasonably believes that no potential personal or organizational conflicts of interest exist, then the applicant should provide a brief narrative explanation of how and why it reached that conclusion. Applicants MUST also include an explanation of the specific processes and E 21 r a BJA-2016-9020 Packet Pg. 134 8.0.1.b procedures that the applicant will put in place to identify and eliminate (or, at the very least, mitigate) potential personal or financial conflicts of interest on the part of its staff, consultants, and/or subrecipients for this particular project, should that be necessary during the grant period. Documentation that may be helpful in this regard could include organizational codes of ethics/conduct or policies regarding organizational, personal, and financial conflicts of interest. •E If the applicant has identified specific personal or organizational conflicts of interest in its proposal during this review, the applicant must propose a specific and robust mitigation plan to address conflicts noted above. At a minimum, the plan must include specific processes and procedures that the applicant will put in place to eliminate (or, at the very least, mitigate) potential personal or financial conflicts of interest on the part of its staff, consultants, and/or subrecipients for this particular project, should that be necessary during the grant period. Documentation that may be helpful in this regard could include organizational codes of ethics/conduct or policies regarding organizational, personal, and financial conflicts of interest. There is no guarantee that the plan, if any, will be accepted as proposed. Considerations in assessing research and evaluation independence and integrity will include, but are not limited to, the adequacy of the applicant's efforts to identify factors that could affect the objectivity or integrity of the proposed staff and/or the organization in carrying out the research, development, or evaluation activity; and the adequacy of the applicant's existing or proposed remedies to control any such factors. 9. Financial Management and System of Internal Controls Questionnaire In accordance with the Part 200 Uniform Requirements as set out at 2 C.F.R. 200.205, federal agencies must have in place a framework for evaluating the risks posed by applicants before they receive a federal award. To facilitate part of this risk evaluation, all applicants (other than an individual) are to download, complete, and submit this form. 10. Disclosure of Lobbying Activities a Any applicant that expends any funds for lobbying activities is to provide the detailed information requested on the form, Disclosure of Lobbying Activities (SF-LLL). to n How to Apply a. W to Applicants must submit applications through the Grants Management System (GMS), which CD provides support for the application, award, and management of awards at OJP. Applicants N 76 must register in GMS for each specific funding opportunity. Although the registration and 0 submission deadlines are the same, OJP urges applicants to register immediately, especially 0 if this is their first time using the system. Find complete instructions on how to register and a submit an application in GMS at www.omp.gov/qmscbt/. Applicants that experience technical difficulties during this process should email GMS.HeIpDesk(a)usdoi.gov or call 888-549-9901 (option 3), Monday —Friday from 6:00 a.m. to midnight, Eastern Time, except federal holidays. o OJP recommends that applicants register promptly to prevent delays in submitting an application package by the deadline. E 22 r a BJA-2016-9020 Packet Pg. 135 8.0.1.b Note on File Types: GMS does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," ".cfg," ".dat," "Ab," ".dbf," "All," ".ini," ".log," ".ora," ".sys," and ".zip." OJP may not make a federal award to an applicant organization until the applicant organization has complied with all applicable DUNS and SAM requirements. Individual applicants must comply with all Grants.gov requirements. If an applicant has not fully complied with the requirements by the time the federal awarding agency is ready to make a federal award, the federal awarding agency may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. All applicants should complete the following steps: 1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of Management and Budget (OMB) requires that all applicants (other than individuals) for federal funds include a DUNS number in their application for a new award or a supplement to an existing award. A DUNS number is a unique nine -digit sequence recognized as the universal standard for identifying and differentiating entities receiving Federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days 2. Acquire registration with the System for Award Management (SAM). SAM is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Applicants must update or renew their SAM registration annually to maintain an active status. SAM registration and renewal can take as long as 10 business days to complete. Information about SAM registration procedures can be accessed at www.sam.gov. 3. Acquire a GMS username and password. New users must create a GMS profile by selecting the "First Time User" link under the sign -in box of the GMS home page. For more to information on how to register in GMS, go to www.omp.gov/qmscbt. a. U_ 4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants verify their SAM registration in GMS. Once logged into GMS, click the "CCR Claim" link on o the left side of the default screen. Click the submit button to verify the SAM (formerly CCR) N registration. 76 0 0 J 5. Search for the funding opportunity on GMS. After logging into GMS or completing the c� GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Select BJA and the FY 16 Edward Byrne Memorial Local Justice Assistance Grant (JAG) Program. 0 6. Register by selecting the "Apply Online" button associated with the funding opportunity title. The search results from step 5 will display the funding opportunity title E 23 r a BJA-2016-9020 Packet Pg. 136 8.0.1.b along with the registration and application deadlines for this funding opportunity. Select the "Apply Online" button in the "Action" column to register for this funding opportunity and create an application in the system. 7. Follow the directions in GMS to submit an application consistent with this solicitation. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, applicants must wait for GMS approval before submitting an application. OJP urges applicants to submit the application at least 72 hours prior to the application due date. Note: Duplicate Applications If an applicant submits multiple versions of the same application, BJA will review only the most recent system -validated version submitted. See Note on "File Names and File Types" under How to Apply. Experiencing Unforeseen GMS Technical Issues Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must contact the GMS Help Desk or the SAM Help Desk (Federal Service Desk) to report the technical issue and receive a tracking number. Then the applicant must email the BJA contact identified in the Contact Information section on page 2 within 24 hours after the application deadline and request approval to submit their application. The email must describe the technical difficulties and include a timeline of the applicant's submission efforts, the complete grant application, the applicant's DUNS number, and any GMS Help Desk or SAM tracking number(s). Note: BJA does not approve requests automatically. After the program office reviews the submission, and contacts the GMS Help Desk to validate the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the applicant failed to follow all required procedures, which resulted in an untimely application submission, OJP will deny the applicant's request to submit their application. The following conditions are generally insufficient to justify late submissions: • Failure to register in SAM or GMS in sufficient time (SAM registration and renewal can 3 take as long as 10 business days to complete) Q • Failure to follow GMS instructions on how to register and apply as posted on the GMS website to • Failure to follow each instruction in the OJP solicitation n • Technical issues with the applicant's computer or information technology environment, U_ including firewalls, browser incompatibility, etc. W Notifications regarding known technical problems with GMS, if any, are posted at the top 0 N of the OJP funding web page at http://omp.gov/funding/index.htm. c J Q E. Application Review Information Review Process o OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the r c application to make sure that the information presented is reasonable, understandable, 24 r a BJA-2016-9020 Packet Pg. 137 8.O.1.b measurable, and achievable, as well as consistent with the solicitation. BJA will also review applications to ensure statutory requirements have been met. OJP reviews applications for potential awards to evaluate the risks posed by applicants before they receive an award. This review may include but is not limited to the following: 1. Financial stability and fiscal integrity 2. Quality of management systems and ability to meet the management standards prescribed in the Financial Guide 3. History of performance 4. Reports and findings from audits 5. The applicant's ability to effectively implement statutory, regulatory, or other requirements imposed on award recipients Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions. F. Federal Award Administration Information Federal Award Notices OJP sends award notification by email through GMS to the individuals listed in the application as the point of contact and the authorizing official. The email notification includes detailed instructions on how to access and view the award documents, and how to accept the award in GMS. GMS automatically issues the notifications at 9:00 p.m. eastern time on the award date (by September 30, 2016). Recipients will be required to login; accept any outstanding assurances and certifications on the award; designate a financial point of contact; and review, sign, and accept the award. The award acceptance process involves physical signature of the award document by the authorized representative and the scanning of the fully -executed award document to OJP. Administrative, National Policy, and other Legal Requirements If selected for funding, in addition to implementing the funded project consistent with the a agency -approved project proposal and budget, the recipient must comply with award terms and conditions, and other legal requirements, including but not limited to OMB, DOJ, or other federalto r regulations which will be included in the award, incorporated into the award by reference, or are otherwise applicable to the award. OJP strongly encourages prospective applicants to review a. the information pertaining to these requirements prior to submitting an application. To assist applicants and recipients in accessing and reviewing this information, OJP has placed pertinent information on its Solicitation Requirements page of OJP's Funding Resource Center website. N 76 Please note in particular the following two forms, which applicants must accept in GMS prior to J the receipt of any award funds, as each details legal requirements with which applicants must provide specific assurances and certifications of compliance. Applicants may view these forms in the Apply section of OJP's Funding Resource Center and are strongly encouraged to review and consider them carefully prior to making an application for OJP grant funds. 0 • Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility c Matters; and Drug -Free Workplace Requirements E 25 r a BJA-2016-9020 Packet Pg. 138 8.0.1.b • Standard Assurances Upon grant approval, OJP electronically transmits (via GMS) the award document to the prospective award recipient. In addition to other award information, the award document contains award terms and conditions that specify national policy requirements4 with which recipients of federal funding must comply; uniform administrative requirements, cost principles, and audit requirements; and program -specific terms and conditions required based on applicable program (statutory) authority or requirements set forth in OJP solicitations and program announcements, and other requirements which may be attached to appropriated funding. For example, certain efforts may call for special requirements, terms, or conditions relating to intellectual property, data/information-sharing or -access, or information security; or audit requirements, expenditures and milestones; or publications and/or press releases. OJP also may place additional terms and conditions on an award based on its risk assessment of the applicant, or for other reasons it determines necessary to fulfill the goals and objectives of the program. Prospective applicants may access and review the text of mandatory conditions OJP includes in all OJP awards, as well as the text of certain other conditions, such as administrative conditions, via OJP's Mandatory Award Terms and Conditions page of OJP's Funding Resource Center. General Information about Post -Federal Award Reporting Requirements Recipients must submit quarterly financial reports, semi-annual progress reports, final financial and progress reports, an annual audit report in accordance with the Part 200 Uniform Requirements, if applicable, and Federal Funding Accountability and Transparency Act (FFATA) reports through the FFATA Sub -award Reporting System (FSRS) as necessary. Future awards and fund drawdowns may be withheld if reports are delinquent. Special Reporting requirements may be required by OJP depending on the statutory, legislative or administrative requirements of the recipient or the program. G. Federal Awarding Agency Contact(s) For Federal Awarding Agency Contact(s), see title page. For contact information for GMS, see title page. H. Other Information Provide Feedback to OJP To assist OJP in improving its application and award processes, we encourage applicants to provide feedback on this solicitation, the application submission process, and/or the application review process. Provide feedback to OJPSolicitationFeed back(a)-usdoi.gov. 4 See generally 2 C.F.R. 200.300 (provides a general description of national policy requirements typically applicable to recipients of federal awards, including the Federal Funding Accountability and Transparency Act of 2006 [FFATA]). 26 r to M a. a_ W to 0 N R 0 0 J c� a 0 c m E M U R r a BJA-2016-9020 Packet Pg. 139 8.0.1.b IMPORTANT: This email is for feedback and suggestions only. Replies are not sent from this mailbox. If you have specific questions on any program or technical aspect of the solicitation, you must directly contact the appropriate number or email listed on the front of this solicitation document. These contacts are provided to help ensure that you can directly reach an individual who can address your specific questions in a timely manner. If you are interested in being a reviewer for other OJP grant applications, please email your resume to ojppeerreview(a)Imsolas.com. The OJP Solicitation Feedback email account will not forward your resume. Note: Neither you nor anyone else from your organization can be a peer reviewer in a competition in which you or your organization have submitted an application. r to n a tL to 0 N R 0 O J Q 7 O r C N E t t) 27 r a BJA-2016-9020 Packet Pg. 140 8.0.1.b Application Checklist Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2016 Local Solicitation This application checklist has been created to assist in developing an application. What an Applicant Should Do: Prior to Registering in GMS: Acquire a DUNS Number (see page 23) Acquire or renew registration with SAM (see page 23) To Register with GMS: For new users, acquire a GMS username and password* (see page 23) For existing users, check GMS username and password* to ensure account access (see page 23) Verify SAM registration in GMS (see page 23) Search for correct funding opportunity in GMS (see page 23) Select correct funding opportunity in GMS (see page 23) Register by selecting the "Apply Online" button associated with the funding opportunity title (see page 23) Read OJP policy and guidance on conference approval, planning, and reporting available at Post Award Requirements (see page 11) If experiencing technical difficulties in GMS, contact the NCJRS Response Center (see page 24) *Password Reset Notice — GMS users are reminded that while password reset capabilities exist, this function is only associated with points of contacts designated within GMS at the time the account was established. Neither OJP nor the GMS Help Desk will initiate a password reset unless requested by the authorized official or a designated point of contact associated with an award or application. General Requirements: Review Solicitation Requirements web page in the OJP Funding Resource Center. r to Scope Requirement: a The federal amount requested is within the allowable limit(s) of the FY 2016 JAG W Allocations List as listed on BJA's JAG web page 0 N Eligibility Requirement: 6 State/Territory listed as the legal name on the application corresponds with the eligible J State/Territory listed on BJA's JAG web page a 0 00 r c as E 28 r a BJA-2016-9020 Packet Pg. 141 8.0.1.b What an Application Should Include: Application for Federal Assistance (SF-424) (see page 15) Intergovernmental Review (see page 15) Project Abstract (see page 15) Program Narrative (see page 16) Budget (see page 17) Budget Narrative (see page 17) Indirect Cost Rate Agreement (if applicable) (see page 18) Tribal Authorizing Resolution (if applicable) (see page 18) Applicant Disclosure of High Risk Status (If applicable see page 18) Additional Attachments (see page 19) Review Narrative (see page 19) Applicant Disclosure of Pending Applications (see page 20) Research and Evaluation Independence and Integrity (see page 20) Disclosure of Lobbying Activities (SF-LLL) (if applicable) (see page 22) Financial Management and System of Internal Controls Questionnaire (see page 22) r to M a tL to 0 N R 0 O J Q 7 O r C N E t t) 29 r a BJA-2016-9020 Packet Pg. 142 9.A.1 ITEM NO. ORD-2016-10 J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Daniel S. McIntyre, County Attorney County Attorney DATE: 06/21/2016 *PUBLIC HEARINGS\COUNTY ATTORNEY Draft Ordinance - Referendum Slot Machines at Pari-Mutuel Facilities Attached is a letter dated May 4, 2016 from Robert S. Raynes, Jr., Esq. requesting that the Board place a question on the November 8, 2016 ballot for the purpose of determining whether slot machine gaming shall be authorized at licensed pari-mutuel facilities located within St. Lucie County. Section 551.102(4) Florida Statutes, authorizes slot machine gaming at a licensed pari-mutuel facility in any county in which a majority of voters have approved slot machines in a countywide referendum held pursuant to a statutory or constitutional authorization in the respective county, provided such facility has conducted a full schedule of live racing for two (2) consecutive calendar years immediately preceding its application for a slot machine license, pays the required license fee, and meets the other requirements of Chapter 551, Florida Statutes. St. Lucie County is authorized by Section 125.01 Florida Statutes, to hold a referendum on slot machine gaming. A draft ordinance is attached which, if adopted, would require the Supervisor of Elections to place the ballot question referenced in the ordinance on the November 8, 2016 ballot. Also attached is a letter dated May 20, 2016 from Adam M. Fetterman, Esq. addressing a question raised at the Board's May 17, 2016 meeting. PREVIOUS ACTION: On May 17, 2016, the Board granted permission to advertise the draft ordinance. A notice of intent was published in the Tribune on May 27, 2016. FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends that the Board determine whether to adopt the draft Ordinance. COMMISSION ACTION: Packet Pg. 143 9.A.1 Coordination/Signatures Danie S. McIntyre, county ttorney 6/1/2016 Updated: 6/1/2016 3:09 PM by Stephanie Bush Page 2 Packet Pg. 144 9.A.1.a GUNSTER FLORIDA'S LAW FIRM FOR BUSINESS Our File Number: 41776.00001 Writer's Direct Dial Number: (772) 288-1980 Writer's Direct Fax Number: (772) 288-0610 Writer's E-Mail Address: rraynesjr@gunster.com May 4, 2016 VIA E-MAIL AND U.S. MAIL Chairman Kim Johnson St. Lucie County Board of County Commissioners 2300 Virginia Ave. Fort Pierce, FL 34982 Dear Commissioner Johnson: As you are aware, I have been working with the owners of Fort Pierce Jai Alai who are looking to expand gaming offerings in St. Lucie County. Expected changes in Florida law may present a onetime opportunity regarding gaming offerings that will be beneficial to both Fort Pierce Jai Alai and St. Lucie County. Fronton Holdings, LLC, purchased the local jai alai fronton in 2014 and is working to ensure its continued success in our community. Future facility expansion and upgrades are part of the long term plan, as are commitments to support local community causes. With competition not only from the internet but other nearby counties, expanded local and legal gaming opportunities are an integral part of the future success of Fort Pierce Jai Alai and St. Lucie County as an entertainment destination. Recent court decisions and legislative action have set the stage for a narrow window in which licensed pari-mutuel facilities may be given the option to operate slot machines. This opportunity arises out of the renewal of the Seminole Tribe's gaming compact with the state of Florida, as well as a case pending before the Florida Supreme Court involving a dispute between an existing pari-mutuel facility and the State of Florida over the operation of slots in existing gaming facilities. Quite simply, we want to ensure that the voters of St. Lucie County have the ability to decide if Fort Pierce Jai Alai should operate slots in our community by placing a referendum on the ballot that would allow slot machines in St. Lucie County. A referendum placed before the voters this November will not only keep "a seat at the table" for our local facility, but most importantly ensure local dollars stay local. It should be noted that both Palm Beach and Brevard Counties have already passed referenda authorizing slot machines at their pari-mutuel facilities. In the event park mutuels are granted the authority to operate slots, and St. Lucie voters are not given the 800 S. E. Monterey Commons Boulevard, Suite 200 Stuart, FL 34996 p 772-288-1980 f 772-288-0610 GUNSTER.COM WPB ACTIVE 7147865.3 Fort Lauderdale I Jacksonville I Miami I Palm Beach I Stuart I Tallahassee I Tampa I The Florida Keys I Vero Beach I West Palm Packet Pg. 145 9.A.1.a Chairman Kim Johnson May 4, 2016 Page 2 chance to decide what is best for their community, the image of tour buses leaving St. Lucie County to head north and south for gaming and entertainment trips will undoubtedly become a common sight. Our team has engaged economist Dr. Hank Fishkind to provide a projection of the increased revenue and economic impact slot machines can have on our local community. We believe that the anticipated significant economic growth justifies placing this issue before the citizens themselves. We will present Dr. Fishkind's report to you as soon as it is available. Therefore, on behalf of our entire team, I am requesting that the following clear and concise language be approved for consideration at the June 21, 2016, commission meeting for approval and submission to the Supervisor of Elections for placement on the general election ballot this November: SLOT MACHINES AT LICENSED PARI-MUTUEL FACILITIES LOCATED IN ST. LUCIE COUNTY Shall slot machines be authorized within licensed pari-mutuel facilities in St. Lucie County subject to restrictions of state law? (SELECT ONE ONLY) YES NO We will keep in contact with you and the other commissioners to make sure you have all of the information necessary to make an informed decision. We firmly believe slot machines can have a positive impact upon St. Lucie County's future and look forward to working with you in partnership to make it a reality. " obert S. aynes RSR/st cc: Commissioner Chris Dzadovsky, Vice Chairman Commissioner Todd Mowery Commissioner Paula A. Lewis Commissioner Frannie Hutchinson County Administrator, Howard Tipton County Attorney, Daniel S. McIntyre WPB ACTIVE 7147865.3 Packet Pg. 146 9.A.1.b THE FETTERMAN FIRM, PLLC Adam M. Fetterman, Attorney Mailing address: Office address: 1038o SW Village Center Dr., #328 24o NW Peacock Blvd., Suite 302 Port St. Lucie, FL 34987 Port St. Lucie, FL 34986 May 20, 2016 Daniel S. McIntyre, Esq. St. Lucie County Attorney sent via email only: mcind@stlucieco.org 2300 Virginia Avenue Fort Pierce, FL 34982 Re: Florida Statute §551.102 Dear Dan: I wanted to address the question that Commissioner Mowery raised at Tuesday's meeting regarding the provisions of Florida Statute §551.102. As you are aware, Chapter 551, Florida Statutes, governs slot machines in the state of Florida. Florida Statute §551.102(4) defines "eligible facility" as ... any licensed pari-mutuel facility in any other county in which a majority of voters have approved slot machines at such facilities in a countywide referendum held pursuant to a statutory or constitutional authorization after the effective date of this section in the respective county, provided such facility has conducted a full schedule of live racing for 2 consecutive calendar years immediately preceding its application for a slot machine license, pays the required licensed fee, and meets the other requirements of this chapter. Commissioner Mowery queried whether jai alai performances would meet the requisite two-year period of live racing set forth therein, implying that same was necessary in order to proceed with our proposed ordinance. While we contend that such games are likely a qualifying activity, the issue is immaterial at this stage and should have no effect whatsoever on the Board's passage of the ordinance. The clear language of the statute indicates that the "full schedule of live racing for 2 consecutive calendar years" is a condition precedent to applying for a slot machine license, not a condition precedent to the countywide referendum. www.fettermanfirm.com // fettermanfirm@gmail.com // phone (772) 202-3261 // fax (772) 905-o671 Packet Pg. 147 9.A.1.b I hope that you will concur with this reading of the law and that this addresses the Commissioner's concerns. Please advise me if you have any further questions and please share this correspondence with the Board. Sincerely, Adam M. Fetterman cc: Robert Raynes, Jr., via email only Packet Pg. 148 9.A.1.c ORDINANCE NO. 16-XXX AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, PROVIDING FOR A COUNTYWIDE REFERENDUM TO BE PLACED ON THE BALLOT AT THE GENERAL ELECTION ON NOVEMBER 8, 2016 FOR THE PURPOSE OF DETERMINING WHETHER SLOT MACHINE GAMING SHALL BE AUTHORIZED AT LICENSE PARI-MUTUEL FACILITIES LOCATED WITHIN ST. LUCIE COUNTY; PROVIDING FOR TITLE; PROVIDING FOR REFERENDUM AND BALLOT LANGUAGE; PROVIDING FOR CERTIFIED COPY TO SUPERVISOR OF ELECTIONS; PROVIDING SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 551.102(4) Florida Statutes, authorizes slot machine gaming at any licensed pari-mutuel facility in a countywide referendum held pursuant to a statutory or constitutional authorization. In the respective county, provided such facility has conducted a full schedule of live racing for two (2) consecutive calendar years immediately preceding its application for a slot machine license, pays the required license fee and meets the other requirements of Chapter 551, Florida Statutes; and WHEREAS, St. Lucie County is authorized by the Florida Constitution and Sections 125.01 and 551.102(4), Florida Statutes, to hold a referendum on slot machine gaming; and WHEREAS, the St. Lucie County Board of County Commissioners (the "Board") desires to give the citizens of St. Lucie County (the "County") the opportunity to decide whether slot machine gaming shall be authorized at pari-mutuel facilities in the County. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, that: Section 1. TITLE. This Ordinance shall be titled the "Countywide Referendum to Authorize Slot Machine Gaming in Licensed Pari-Mutuel Facilities in St. Lucie County." Section 2. REFERENDUM AND BALLOT LANGUAGE. A referendum is hereby called and ordered to be held in the County. Such referendum o shall be held on November 8, 2016, when a general election is to be held, and in accordance Cn with the requirements of the Constitution of the Laws of Florida, the following question shall be placed on the ballot by the Supervisor of Elections of the County. Q a� r c a� -1- E w r Q Packet Pg. 149 9.A.1.c SLOT MACHINES AT LICENSED PARI-MUTUEL FACILITIES LOCATED IN ST. LUCIE COUNTY Shall slot machines be authorized within licenses pari-mutuel facilities in St. Lucie County subject to the restrictions of state law? (SELECT ONE ONLY) YES (TO AUTHORIZE) NO (TO NOT ALLOW) All qualified electors residing in the County shall be entitled and permitted to vote on the referendum. The place for voting in the referendum shall be the same as the place for voting in general elections held in the County as determined by the Supervisor of Elections of the County. The polls shall be open at such voting places from 7:00 a.m. until 7:00 p.m. on the date of the referendum. The Clerk shall prepare a notice of the referendum by causing a copy of the form of notice, attached hereto as Exhibit "A", to be published at least twice, once in the fifth (5th) week and once in the third (3,d) week prior to the week in which the referendum is held in a newspaper of general circulation in the County. The first publication of such notice shall be at least thirty (30) calendar days prior to the date of the referendum. The Clerk shall secure from the publisher of said newspaper an appropriate affidavit of proof that such notice has been duly published as herein provided, and said affidavit of proof shall be filed in the minutes of the Board. The Supervisor of Elections shall hold, administer and conduct the referendum election in the manner prescribed by law for holding elections in the County. Returns shall show the number of qualified electors who voted at such referendum election on the proposition and the number of votes cast respectively for and against approval of the proposition. The returns shall be canvassed in accordance with the law and the results shall be recorded in the minutes of the Board in the manner prescribes by law. The form of the ballot to be used in the elections by absentee voters shall be in substantially the form provided above. The Supervisor of Elections of the County is authorized to provide a sufficient number of absentee ballots, as required by law, to provide for voting of absent electors entitles to cast such ballots in said election. Section 3. CERTIFIED COPY TO SUPERVISOR OF ELECTIONS. The County Attorney shall furnish a certified copy of this adopted Ordinance to the Supervisor of Elections for the County. q a� r c as -2- t R .r r a Packet Pg. 150 9.A.1.c Section 4. SEVERABILITY. If any section, paragraph, sentence, clause, phrase, or word of this Ordinance is for any reason held by a Court of competent jurisdiction to be unconstitutional, inoperative, or void, such holding shall not affect the remainder of this Ordinance. Section S. EFFECTIVE DATE. The provisions of this Ordinance shall become effective upon filing with the Department of State. APPROVED and ADOPTED by the Board of County Commissioners of St. Lucie County, Florida, on this the day of 12016. After motion and second, the vote on this ordinance was as follows: Chairman Kim Johnson Vice Chairman Chris Dzadovsky Commissioner Todd Mowery Commissioner Paula A. Lewis Commissioner Frannie Hutchinson Fit a9*1Nq Deputy Clerk -3- BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney r a Packet Pg. 151 9.A.1.c EXHIBIT "A" NOTICE OF REFERENDUM TO BE HELD IN ST. LUCIE COUNTY, FLORIDA ON NOVEMBER 8, 2016 NOTICE IS HEREBY GIVEN THAT A REFERENDUM will be held on the 8' day of November, 2016 whether to authorize slot machines within licensed pari-mutuel facilities in St. Lucie County. Such referendum has been authorized by Ordinance No. 16- of the Board of County Commissioners of St. Lucie County, Florida. The places for voting in a referendum shall be the same as the places for voting in the general elections held in St. Lucie County, Florida and the polls will be open at the voting places on the date of said referendum from 7:00 a.m. to 7:00 p.m. on the same day, all as provided in said Ordinance. All qualified electors residing within St. Lucie County, Florida shall be entitled, qualified and permitted to vote at such referendum. -4- r a Packet Pg. 152 9.B.1 ITEM NO. RES-2016-99 J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Jennifer Hill, Budget Manager Budget Division DATE: 06/21/2016 *PUBLIC HEARINGS\OFFICE OF MANAGEMENT & BUDGET Resolution - Amendment to the Fiscal Year 2015-2016 Budget The audit of the Board of County Commissioners Financial Statements has been completed and staff has calculated the actual beginning balances of the numerous funds. Therefore, we are recognizing $4,853,262 additional balance forward that was not appropriated in the 2016 adopted budget. The attached itemizes the balance forward changes. Additionally, staff has found the need to revise certain revenue estimates and to establish transfers for various purposes, which include the following changes: Transfers • $87,495 from the General Fund (001) to the Transportation Trust/County Fuel Tax Fund (101004) to cover expenses related to Indian River Drive emergency repairs. • $183,027 from the General Fund (001) to the Capital Improvement Revenue Bonds, Series 2016 (220) to cover debt related to the Jail Security System. • $6,570 from the Fine & Forfeiture Fund (107) to the Lease/Purchase Motorola Fund (223) to cover the costs associated with securing the debt for the project. • $56,291 from the Ct Administrator - 19th Judicial Circuit Fund (183) and $18,024 from the Guardian Ad Litem Fund (183006) to the Fine & Forfeiture Fund (107) to reimburse St. Lucie County funds that were not spent in FY 15. • $43,000 from the Tourism Development 4th Cent Interest and Sinking Fund (262) to the Sports Complex Improvement Fund to cover the cost of a study of Tourist Development Revenue as part of a professional service agreement with the University of Michigan. • $250,000 from the Solid Waste Fund (401) to the General Fund (001) to cover Payment in Lieu of Taxes (PILT). • $300,000 from Crime Prevention Funds in the Fine & Forfeiture Fund (107) is being transferred to the Sheriff's Office for partial funding of the STAR Team. Packet Pg. 153 9.B.1 Revised Revenue Estimates • Establish a budget of $781,826 in the General Fund (001) to recognize revenue from the sale of a portion of land at White City Park to FDOT. Establish a budget of $1,429 for an artificial reef donation in the Artificial Reef Program Fund (184001). Establish a budget in the Unincorporated Services Fund (102) for pass -through funding for a noise study in the amount of $24,500. This resolution will amend the fiscal year 2015-2016 budget to reflect the actual beginning cash balances, revised revenue estimates and establish transfers. All of these changes total $6,305,424. This public hearing was advertised on Thursday, June 16, 2016 PREVIOUS ACTION: September 17, 2015 - The Board held a Public Hearing and adopted the FY 2015-2016 budget. FINANCIAL IMPACT: The FY 2015-2016 budget that was adopted on September 17, 2015 was $472,621,450. Since then, there have been several amendments to the budget bringing the current budget to $499,471,123. This resolution amends the budget by $6,305,424 and increases it to $505,776,547. RECOMMENDATION: Staff recommends Board approval of Budget Resolution amending the fiscal year 2015-2016 budget. COMMISSION ACTION: Coordination/Signatures RiL � In / h y burn, Dffi e e Budget Director 6/8/2016 Danie, 5. McIntyre, C my ttorney 6/9/2016 Ho and Tipton, Count Administrato 6/15/2016 Updated: 6/10/2016 3:16 PM by Jennifer Hill Page 2 Packet Pg. 154 9.B.1.a RESOLUTION WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, staff calculated the actual fund balance for each fund as of September 30, 2015, revised certain revenue estimates, and determined the need to establish transfers between funds, and WHEREAS, the adopted budget reflects the estimated amounts rather than the actual fund balance forward amounts, and WHEREAS, it is accepted financial practice to amend the adopted budget to reflect the actual fund balance forward amounts, and, where necessary, revise revenue estimates or establish transfers and, WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds, NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 215t day of June, 2016, pursuant to Section 129.06 (d), Florida Statutes, that such funds in the form of actual beginning fund balances are hereby appropriated for the fiscal year 2015-2016, and the County's budget is hereby amended as reflected in attachment "A", which is incorporated as part of this resolution. After motion and second the vote on this resolution was as follows: Commissioner Kim Johnson, Chairman XXX Commissioner Chris Dzadovsky, Vice Chairman XXX Commissioner Tod Mowery XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED THIS 21st DAY OF JUNE, 2016. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY Packet Pg. 155 FUND 1 General Fund 2 General Fund 3 General Fund 4 General Fund 5 General Fund 6 General Fund 7 General Fund 8 General Fund 9 General Fund 10 General Fund 11 General Fund 12 General Fund 13 General Fund 14 General Fund 15 Recreation Special Events 16 Emergency Mgt Preparedness EMPA 14 17 EMPA 2015 18 EMPA FY16 19 HUD Shelter Plus Care 20 Homeland Security Subgrant 2013 21 EMPG FY 2014 22 Homeland Security Issue 14 23 Homeland Security Subgrant Issie 15 24 HUD Shelter Plus Chronic 25 HUD Shelter Plus Care Grant 26 DHS - CSBG FY 2015 27 Supp Svcs Veterans Families 2015 28 HUD Shelter Plus Chronic 29 HUD Shelter Plus Care Grant 30 Transportation Trust Fund 31 Transportation Trust Interlocals 32 Transportation Trust/Constitut 33 Transportation Trust/Local Option 34 Transportation Trust/County Fuel Tx 35 Transportation Trust/County Fuel Tx 0 36 Unincorporated Services Fund M 37 Unincorporated Services Fund rt 38 Unincorporated Services Fund 39 Unincorporated Services Fund Ln 0) ATTACHMENT"A" RESOLUTION THE COUNTY'S BUDGET IS HEREBY AMENDED AS FOLLOWS: -- REVENUES (SOURCE) -- INC (DEC) IN FUND BALANCE FORWARD TOTALBUDGET AFTER AMENDMENT FUND # LOC OBJECT PROG AMOUNT -- APPROPRIATIONS (USE) -- INC (DEC) ALLOCATED TO LOC OBJECT PROG AMOUNT OBJECT NAME 128,306,651 001 0000 389902 000 $3,167,254 9910 599335 800 $1,287,086 Economic Impact Reserves 001 5420 389902 125600 $20,610 5420 534000 125600 $20,610 Contractual Services 001 6420 389902 6914 $10,016 6420 583000 6914 $10,016 Other Grants and Aids 001 7110 389902 715 $106 7110 552000 715 $106 Operating Supplies 001 0000 381401 000 $250,000 2300 531300 200 $1,648,988 Inmate Medical Expenses 001 7215 364100 7617 $781,826 7215 562000 7617 $390,913 Buildings 001 8110 381183 800 $46,118 7215 563000 7617 $390,913 Infrastructure 001 601 381183 6291 $28,197 1900 531000 100 $350,000 Professional Services 001 1300 532000 100 $8,000 Accounting & Auditing 001 8110 591101 800 $87,495 Transfer to Transportation Trust 001 9950 599300 800 ($183,027) Reserves 001 8110 591220 800 $183,027 Transfer to Fund 220 001 1325 531000 100 $10,000 Professional Services 001 1931 546200 100 $100,000 Maintenance Improvement Projects 44,125 001001 0000 389902 000 $601 9910 599300 800 $601 Reserves 0 001455 2510 389901 800 ($105,806) 2510 599305 200 ($105,806) Funding Reserves 0 001458 9910 389901 800 ($105,806) 9910 599305 800 ($105,806) Funding Reserves 78,250 001459 2510 334206 200 ($27,556) 2510 543000 200 ($27,556) Utilities 112,884 001550 9910 389901 800 ($32,864) 9910 599305 800 ($32,864) Funding Reserves 0 001552 9910 389901 800 ($15,777) 9910 599305 800 ($15,777) Funding Reserves 0 001553 9910 389901 800 ($86,619) 9910 599305 800 ($86,619) Funding Reserves 0 001558 9910 389901 800 ($15,778) 9910 599305 800 ($15,778) Funding Reserves 0 001562 9910 389901 800 ($94,209) 9910 599305 800 ($94,209) Funding Reserves 0 001565 9910 389901 800 ($44,181) 9910 599305 800 ($44,181) Funding Reserves 0 001566 9910 389901 800 ($39,419) 9910 599305 800 ($39,419) Funding Reserves 0 001567 9910 389901 800 ($296,847) 9910 599305 800 ($296,847) Funding Reserves 0 001568 9910 389901 800 ($20,569) 9910 599305 800 ($20,569) Funding Reserves 118,638 001572 9910 389901 800 ($26,898) 9910 599305 800 ($26,898) Funding Reserves 111,563 001573 9910 389901 800 ($32,677) 9910 599305 800 ($32,677) Funding Reserves 2,052,654 101 0000 389902 000 $13,971 9910 599300 800 $13,971 Reserves 973,925 101001 4115 389902 400 $76,108 9910 599300 800 $76,108 Reserves 4,881,306 101002 0000 389902 000 $179,863 9910 599300 800 $179,863 Reserves 4,829,439 101003 0000 389902 000 $90,410 9910 599300 800 $90,410 Reserves 2,827,865 101004 0000 381001 000 $87,495 4115 546200 4925 $87,495 Maintenance Improvement Projects 101004 9910 389901 800 ($100,464) 9910 599305 800 ($100,464) Funding Reserves 6,099,223 102 0000 389902 000 $260,590 9910 599300 800 $260,590 Reserves 102 3920 389902 7801 $3 3920 599330 7801 $3 Project Reserve 102 6240 389902 6912 $12,681 6240 599330 6912 $12,681 Project Reserve 102 2415 369930 200 $24,500 2415 534000 200 $24,500 Contractual Services Attach ment9.B.1.b: FBF-15'16 (RES-2016-99 : Amendment to the Fiscal Year 2015-2016 Budget) 40 Drainage Maintenance MSTU 41 Citrus & Saeger Strmwtr Treatment 42 White City Drainage Citrus & Saeger 43 Law Enforcement MSTU 44 Grants & Donations Fund 45 Grants & Donations Fund 46 Recreation Donations Fund 47 Elizabeth M. Kiessel Bequest Fund 48 Hurricane Frances Donations 49 Library Special Grants Fund 50 State Aid to Libraries FY 2015 51 Fine & Forfeiture Fund 52 Fine & Forfeiture Fund 53 Fine & Forfeiture Fund 54 Fine & Forfeiture Fund 55 Fine & Forfeiture Fund 56 Fine & Forfeiture Fund -Wireless Sur 57 Fine & Forfeiture Fund-E911 Surchar 58 Fine & Forfeiture Fund-800 Mhz Oper 59 F&F Fund -Driver's Ed Safety 60 F&F Fund -Legal Aid 61 F&F Fund -Court Related Technology 62 F&F Fund -Court Related Technology 63 F&F Fund -Court Related Technology 64 Drug Abuse Fund 65 River Park I Fund 66 River Park 11 Fund 67 Harmony Heights 3 Fund 68 Harmony Heights 4 Fund 69 Sheraton Plaza Fund 70 Sunland Gardens Fund 71 Sunrise Park Fund 72 Paradise Park Fund 73 Holiday Pines Fund 74 The Grove Fund 75 Blakely Subdivision Fund 76 Indian River Estates Fund 77 Queens Cove Lighting Dist#13 Fund 78 Southern Oak Estates Lighting 79 Pine Hollow Street Lighting MSTU 80 Kings Hwy Industrial Park Lighting 81 Parks MSTU Fund 82 SLC Public Transit MSTU 83 SLC Public Transit MSTU 84 FTA 5307-2 2009 Cap & Oper 85 FTA 5307 FY 2013 86 FTA 5309 FY 13 Bus & Facilities 87 FTA 5312 FY 2013 n 88 FTA 5316 2014 JARC Grant C CD 89 FTA 5317 FY13/14 New Freedom 90 FTA 5307 FY13 cs� 91 FTA 5311 FY 2015 tr 4 8,634,522 102001 0000 389902 000 $130,216 9910 599300 800 $130,216 Reserves 302,324 102114 9910 389901 800 ($299,204) 9910 599305 800 ($299,204) Funding Reserves 111,680 102813 9910 389901 800 ($16,299) 9910 599305 800 ($16,299) Funding Reserves 4,534,046 103 0000 389902 000 $104,677 9910 599300 800 $104,677 Reserves 249,423 104 2610 334290 2950 $882 2610 581060 2950 $882 Fire District 104 9910 389901 800 ($3,089) 9910 599305 800 ($3,089) Funding Reserves 38,134 104001 9910 389901 800 ($758) 9910 599305 800 ($758) Funding Reserves 61,013 104002 0000 389902 000 $830 9910 599300 800 $830 Reserves 136,696 104003 6420 389902 190026 $31,024 9910 599300 800 $31,024 Reserves 122,357 105 9910 389901 800 ($574) 9910 599305 800 ($574) Funding Reserves 12,913 105202 7115 334711 700 $2,913 7115 552000 700 $2,913 Operating Supplies 75,076,146 107 0000 389902 000 $361,671 9910 599300 800 $355,101 Reserves 107 9910 389901 800 ($130,382) 9910 599305 800 ($130,382) Funding Reserves 107 8110 591223 800 $6,570 Transfer to Fund 223 107 2110 599330 2055 ($300,000) Project Reserve 107 2110 591900 2055 $300,000 Transfer to Sheriff 2,473,858 107001 2120 389902 200 $23,930 9910 599300 800 $23,930 Reserves 414,917 107002 2120 389902 200 $8,541 9910 599300 800 $8,541 Reserves 9,492,973 107003 0000 389902 000 $8,423 9910 599300 800 $8,423 Reserves 427,123 107004 9910 389901 800 ($29,287) 9910 599305 800 ($29,287) Funding Reserves 157,777 107005 615 389902 6291 $34,171 9910 599300 800 $34,171 Reserves 1,750,045 107006 0000 389902 000 $164,777 9910 599300 800 $61,294 Reserves 107006 601 549960 6000 $100,485 Reimbursable Costs 107006 685 549960 6000 $2,998 Reimbursable Costs 140,164 109 629 389902 6000 $28,719 9910 599300 800 $28,719 Reserves 68,365 111 4115 389902 400 $2,340 4115 599300 400 $2,340 Reserves 14,221 112 4115 389902 400 $418 4115 599300 400 $418 Reserves 9,475 113 4115 389902 400 $11 4115 599300 400 $11 Reserves 24,622 114 4115 389902 400 $82 4115 599300 400 $82 Reserves 22,404 115 4115 389902 400 $941 4115 599300 400 $941 Reserves 27,383 116 9910 389901 800 ($135) 9910 599305 800 ($135) Funding Reserves 7,447 117 4115 389902 400 $198 4115 599300 400 $198 Reserves 25,047 118 4115 389902 400 $1,862 4115 599300 400 $1,862 Reserves 29,558 119 4115 389902 400 $802 4115 599300 400 $802 Reserves 5,908 120 4115 389902 400 $193 4115 599300 400 $193 Reserves 3,565 121 4115 389902 400 $178 4115 599300 400 $178 Reserves 63,518 122 4115 389902 400 $8,759 4115 599300 400 $8,759 Reserves 11,457 123 9910 389901 800 ($7) 9910 599305 800 ($7) Funding Reserves 3,859 126 9910 389901 800 ($378) 9910 599305 800 ($378) Funding Reserves 9,739 127 4115 389902 400 $440 4115 599300 400 $440 Reserves 13,080 128 4115 389902 400 $598 4115 599300 400 $598 Reserves 5,526,734 129 0000 389902 000 $310,807 9910 599300 800 $310,807 Reserves 4,401,094 130 0000 389902 000 $365,364 9910 599300 800 $389,130 Reserves 130 4410 389901 800 ($2,901) 9910 599305 800 ($2,901) Funding Reserves 2,036 130105 9910 389901 800 ($12,026) 9910 599305 800 ($12,026) Funding Reserves 73,360 130114 9910 389901 800 ($150,210) 9910 599305 800 ($150,210) Funding Reserves 88,220 130115 9910 389901 800 ($290,708) 9910 599305 800 ($290,708) Funding Reserves 46,486 130116 9910 389901 800 ($56) 9910 599305 800 ($56) Funding Reserves 41,800 130117 9910 389901 800 ($80,557) 9910 599305 800 ($80,557) Funding Reserves 62,755 130118 9910 389901 800 ($5,665) 9910 599305 800 ($5,665) Funding Reserves 916,920 130119 9910 389901 800 ($442,955) 9910 599305 800 ($466,721) Funding Reserves 50,169 130120 9910 389901 800 ($48,031) 9910 599305 800 ($48,031) Funding Reserves Attach ment91.B.1.b: FBF-15'16 (RES-2016-99 : Amendment to the Fiscal Year 2015-2016 Budget) 92 FDOT Block Grant FY 2015 538,318 130218 9910 389901 800 ($336,743) 9910 599305 800 ($336,743) Funding Reserves 93 FCTD Trip & Equip FY 2016 451,380 130220 9910 389901 800 ($45,047) 9910 599305 800 ($45,047) Funding Reserves 94 Property Cleanup SAD 51,241 131 0000 389902 000 $241 9910 599300 800 $241 Reserves 95 Meadowood MSTU 38,826 136 9910 389901 800 ($2,025) 9910 599305 800 ($2,025) Funding Reserves 96 Palm Lake Gardens MSTU Fund 7,711 138 4115 389902 400 $218 4115 599300 400 $218 Reserves 97 Palm Grove Fund 16,843 139 9910 389901 800 ($231) 9910 599305 800 ($231) Funding Reserves 98 Airport Fund 2,389,086 140 0000 389902 000 $492,812 9910 599300 800 $492,812 Reserves 99 Port Fund 609,478 140001 9910 389901 800 ($92,764) 9910 599305 800 ($92,764) Funding Reserves 100 Port Fund 140001 9910 599300 800 ($20,000) Reserves 101 Port Fund 140001 4315 531000 400 $20,000 Professional Services 102 FAA Wildlife Hazard Assessment 0 140139 9910 389901 800 ($5) 9910 599305 800 ($5) Funding Reserves 103 FDOT - Port of Ft. Pierce Dredging 0 140361 9910 389901 800 ($208,478) 9910 599305 800 ($208,478) Funding Reserves 104 Taylor Creek Dredging -Phase 2 0 140370 9910 389901 800 ($361,764) 9910 599305 800 ($512,460) Funding Reserves 105 Taylor Creek Dredging -Phase 2 140370 9910 389901 4657 ($150,696) 106 FDOT Term/Cus Fac Ren Phs 1 0 140372 9910 389901 800 ($240,820) 9910 599305 800 ($240,820) Funding Reserves 107 FDOT- Construction Customs Facility 1,990,495 140375 9910 389901 800 ($86,207) 9910 599305 800 ($86,207) Funding Reserves 108 FDOT New Port Ent 2nd street Imp 6,863,476 140376 9910 389901 800 ($352,988) 9910 599305 800 ($352,988) Funding Reserves 109 Strategic Bus PLan, Marketing Plan, 0 140377 9910 389901 800 ($259,085) 9910 599305 800 ($259,085) Funding Reserves 110 FDOT Wildlife Hazard Assessment 0 140378 9910 389901 800 ($95) 9910 599305 800 ($95) Funding Reserves 111 FDOT Install REILS on Runway 28L 0 140380 9910 389901 800 ($16,517) 9910 599305 800 ($16,517) Funding Reserves 112 FDOT Taxiway D Alignment & Drainage 0 140381 9910 389901 800 ($1,495) 9910 599305 800 ($1,495) Funding Reserves 113 FDOT Design & Construct Runway 4,037,601 140382 9910 389901 800 ($1,698) 9910 599305 800 ($1,698) Funding Reserves 114 Runway 10L / 28R S. Apron 500,000 140385 9910 389901 800 ($11,312) 9910 599305 800 ($11,312) Funding Reserves 115 Port MSBU Development Fund 37,846 142 9910 389901 800 ($28) 9910 599305 800 ($28) Funding Reserves 116 Mosquito Fund 9,828,866 145 0000 389902 000 $460,122 9910 599300 800 $460,122 Reserves 117 FWC Harbor Branch Mangrove Rest 56,506 145128 9910 389901 800 ($526,956) 9910 599305 800 ($526,956) Funding Reserves 118 FHA Queens Island 2 Rec Trail Grant 1,810 145129 9910 389901 800 ($81,140) 9910 599305 800 ($81,140) Funding Reserves 119 Mosquito State I Fund 237 146 0000 389902 000 $180 9910 599300 800 $180 Reserves 120 Impact Fee Collections 148,733 150 0000 389902 000 $2,187 9910 599300 800 $2,187 Reserves 121 Plan Maintenance RAID Fund 457,362 160 9910 389901 800 $36,529 9910 599300 800 $36,529 Reserves 122 Tourism Dev-5th Cent 489,400 162 0000 389902 000 $26,404 9910 599300 800 $26,404 Reserves 123 Court Facilities Fund 1,966,247 170 0000 389902 000 $494,201 9910 599300 800 $494,201 Reserves 124 Court Facilities Fund -Court Costs 176,164 171 0000 389902 000 $147,524 9910 599300 800 $147,524 Reserves 125 SLC Housing Finance Authority Fund 70,259 181 0000 389902 000 $119 9910 599300 800 $119 Reserves 126 Environmental Land Acquisition Fund 504,913 182 0000 389902 000 $35,814 9910 599300 800 $35,814 Reserves 127 Environmental Land Acquisition Fund 182 3920 389902 093901 $235 9910 599300 800 $235 Reserves 128 Ct Administrator-19th Judicial Cir 1,195,287 183 0000 389902 000 $116,000 9910 599300 800 ($75,789) Reserves 129 Ct Administrator-19th Judicial Cir 183 9910 389901 800 ($78,106) 9910 599305 800 ($78,106) Funding Reserves 130 Ct Administrator-19th Judicial Cir 183 601 591107 6000 $28,094 Transfer to Fine & Forfeiture 131 Ct Administrator-19th Judicial Cir 183 601 591107 6002 $28,197 Transfer to Fine & Forfeiture 132 Ct Administrator-19th Judicial Cir 183 601 549960 6000 $132,098 Reimbursable Costs 133 Ct Administrator-19th Judicial Cir 183 601 549960 6002 $3,400 Reimbursable Costs 134 Ct Administrator-Arbitration/Mediat 30,967 183001 0000 389902 000 $8,580 9910 599300 800 $8,580 Reserves 135 Ct Admin.-County Arbitration/Mediat 383,926 183002 9910 389901 800 ($96,310) 9910 599305 800 ($96,310) Funding Reserves 136 Ct Admin.-County Teen Court 329,455 183004 689 389902 6000 $70,008 9910 599300 800 $70,008 Reserves 137 Civil Traffic Infraction Fund 501,106 183005 0000 389902 000 $386,357 769 599300 6000 $386,357 Reserves 38 Guardian Ad Litem Fund 567,257 183006 9910 389901 800 ($12,548) 9910 599305 800 ($12,548) Funding Reserves 39 Guardian Ad Litem Fund 183006 9910 599300 800 ($38,349) Reserves n 40 Guardian Ad Litem Fund 183006 685 591107 6000 $18,024 Transfer to Fine & Forfeiture ( lD 41 Guardian Ad Litem Fund 183006 685 549960 6000 $20,325 Reimbursable Costs 42 Erosion Control Operating Fund 5,986,582 184 0000 389902 000 $227,336 9910 599300 800 $227,336 Reserves (Q 43 Artificial Reef program 164,342 184001 0000 366900 000 $1,429 4117 549990 39003 $1,429 Miscellaneous Expenses 00 Attach ment9.B.1.b: FBF-15'16 (RES-2016-99 : Amendment to the Fiscal Year 2015-2016 Budget) 144 Fish & Wildlife Artificial Reef 0 184109 9910 389901 800 ($59,000) 9910 599305 800 ($59,000) Funding Reserves 145 Artificial Reef Construction 0 184110 9910 389901 800 ($60,000) 9910 599305 800 ($60,000) Funding Reserves 146 Fort Pierce IMP Implementation 0 184212 9910 389901 800 ($106,178) 9910 599305 800 ($106,178) Funding Reserves 147 DEP Ft Pierce Shore Protection 2012 396,445 184215 9910 389901 800 ($1,025,411) 9910 599305 800 ($1,025,411) Funding Reserves 148 S SLC Beach Rest 13SL1 345,607 184217 9910 389901 800 ($851,895) 9910 599305 800 ($851,895) Funding Reserves 149 S SLC Beach Restoration & Monit 668,297 184221 9910 389901 800 ($86,336) 9910 599305 800 ($86,336) Funding Reserves 150 Ft Pierce Shore Protection Project 431,444 184222 9910 389901 800 ($38,035) 9910 599305 800 ($38,035) Funding Reserves 151 Boating Improvement Projects 1,116,281 187 0000 389902 000 $15,661 7240 599330 700 $15,661 Project Reserve 152 Bluefield Ranch Improvements 135,800 188 0000 389902 000 $2,004 9910 599300 800 $2,004 Reserves 153 Sports Complex Fund 2,893,340 190 9910 389901 800 ($148,735) 9910 599305 800 ($148,735) Funding Reserves 154 Sales Tax Revenue Bonds I&S Fund 4,968,852 215 0000 389902 000 $19,900 9910 599300 800 $19,900 Reserves 155 County Capital I&S 1,533,894 216 0000 389902 000 $17,019 9910 599300 800 $17,019 Reserves 156 Transportation I&S Fund 1,470,308 218 9910 389901 800 ($4,230) 9910 599305 800 ($4,230) Funding Reserves 157 Capital Impro. Rev Refunding 2014 1,475,095 219 9910 389901 800 ($541,623) 9910 599305 800 ($541,623) Funding Reserves 158 Cap Imp Rev Bonds, Series 2016 214,305 220 9950 381001 800 $183,027 9950 571000 800 $125,000 Principal 159 Cap Imp Rev Bonds, Series 2016 220 9950 572000 800 $58,027 Interest 160 Lease/Purchase Motorola 6,570 223 0000 381107 000 $6,570 9950 573100 800 $6,570 Additional Expenses -Bonds 161 Port I&S Fund 479,186 242 0000 389902 000 $4,886 9910 599300 800 $4,886 Reserves 162 Capital Projects I&S 27,616 250 0000 389902 000 $3,659 9910 599300 800 $3,659 Reserves 163 Tourism Dev 4th Cent I&S Fund 2,731,771 262 0000 389902 000 $186,975 9910 599300 800 $143,975 Reserves 164 Tourism Dev 4th Cent I&S Fund 262 8110 591362 800 $43,000 Transfer to Fund 362 165 SHI Sp Assessment Rfd 1998 Bond 1,655,839 273 9950 389902 800 $375,647 9910 599300 800 $375,647 Reserves 166 No Lennard Rd 1 1,537,086 296 0000 389902 000 $13,719 9910 599300 800 $13,719 Reserves 167 No Lennard Rd 2 523,237 297 9910 389901 800 ($7,695) 9910 599305 800 ($7,695) Funding Reserves 168 No Lennard Rd 3 129,386 298 9910 389901 800 ($2,530) 9910 599305 800 ($2,530) Funding Reserves 169 Impact Fees -Library 2,534,984 310001 0000 389902 000 $164,053 9910 599300 800 $164,053 Reserves 170 Impact Fees -Library 310001 9910 389901 800 ($50,598) 9910 599305 800 ($50,598) Funding Reserves 171 Impact Fees -Parks 1,983,461 310002 0000 389902 000 $700,465 9910 599300 800 $700,465 Reserves 172 Impact Fees -Public Buildings 625,436 310003 0000 389902 000 $129,165 9910 599300 800 $129,165 Reserves 173 Alt Dev Fees-HIRD 1,523,787 310004 0000 389902 000 $26,541 9910 599300 800 $26,541 Reserves 174 Impact Fees -Law Enforcement 866,647 310005 9910 389901 800 ($302,990) 9910 599305 800 ($302,990) Funding Reserves 175 Impact Fees -Transportation 20,844,935 310006 0000 389902 000 $1,055,068 9910 599300 800 $1,055,068 Reserves 176 County Capital 4,305,986 316 0000 389902 000 $555,622 9910 599300 800 $516,675 Reserves 177 County Capital 316 3920 389902 113601 $8,708 3920 599330 113601 $8,708 Project Reserve 178 County Capital 316 9910 389901 800 ($1,250,000) 9910 599305 800 ($1,250,000) Funding Reserves 179 County Capital 316 1920 564000 100 $38,947 Machinery & Equipment 180 Transportation Capital 4,166,970 316001 0000 389902 000 $853,822 9910 599300 800 $531,367 Reserves 181 Transportation Capital 316001 4109 546200 4910 $39,373 Maintenance Improvement Projects 182 Transportation Capital 316001 4110 546200 42003 $283,082 Maintenance Improvement Projects 183 County Capital -St Rev Share Bnd 2,864,534 317 0000 389902 000 $365,756 9910 599300 800 $365,756 Reserves 184 County Capital - Transportation 6,718,193 318 9910 389901 800 ($1,203,829) 9910 599305 800 ($1,203,829) Funding Reserves 185 County Capital - Transportation 7,040,494 321 0000 389902 000 $80,494 9910 599300 800 $80,494 Reserves 186 Sports Complex Improv Fund 1,038,327 362 0000 389902 000 $195,078 9910 599300 800 $195,078 Reserves 187 Sports Complex Improv Fund 362 0000 381262 000 $43,000 7210 531000 700 $43,000 Professional Services 188 MSBU Inhouse Financing Projects 509,725 370 9910 389901 800 ($286,135) 9910 599305 800 ($286,135) Funding Reserves 189 Grey Twig Lane MSBU 148 37004 4115 389902 38005 $148 9910 599300 800 $148 Reserves 90 Navajo Avenue So MSBU 14,037 37005 9910 389901 800 ($4,397) 9910 599305 800 ($4,397) Funding Reserves 91 NOA MSBU 51,000 37007 9910 389901 800 ($25,500) 9910 599305 800 ($25,500) Funding Reserves n 92 Jenkins Park/Starcher MSBU 212,000 37008 9910 389901 800 ($111,350) 9910 599305 800 ($111,350) Funding Reserves 93 Environmental Land Capital Fund 205,271 382 0000 389902 000 $44,151 9910 599300 800 $44,151 Reserves 94 S.Hutch Beach&Dune Restoration SAD 986,927 39012 4115 389902 36203 $25,134 9910 599300 800 $25,134 Reserves tQ 95 Parkland MSBU 457,000 39013 9950 572000 800 $7,025 Interest Jt° Attach ment9.B.1.b: FBF-15'16 (RES-2016-99 : Amendment to the Fiscal Year 2015-2016 Budget) 196 Parkland MSBU 39013 4115 599330 144610 ($7,025) Project Reserve 197 Sanitary Landfill Fund 29,239,091 401 0000 389902 000 $2,342,869 9910 599300 800 $2,092,869 Reserves 198 Sanitary Landfill Fund 401 8110 591001 800 $250,000 Transfer to General Fund 199 S. Hutchinson Utilities Fund 8,073,594 451 0000 389902 000 $1,042,956 9910 599300 800 $1,042,956 Reserves 200 S. Hutchinson Utilities Fund 970,275 458 9910 389901 800 ($250,557) 9910 599305 800 ($250,557) Funding Reserves 201 Water & Sewer District Operations 7,721,237 471 0000 389902 000 ($20,093) 9910 599300 800 ($20,093) Reserves 202 Water & Sewer Dist Renewal & Replacement 1,132,569 478 0000 389902 000 $342,750 9910 599300 800 $342,750 Reserves 203 Water & Sewer Dist Capital Facilities 981,091 479 9910 389901 800 ($404,269) 9910 599305 800 ($404,269) Funding Reserves 204 Building Code Fund 4,021,764 491 0000 389902 000 $243,378 9910 599300 800 $243,378 Reserves 205 Health Insurance Fund 18,344,572 505 1902 389902 1933 $31,240 9910 599300 800 $31,240 Reserves 206 Health Insurance Fund 505 9910 389901 800 ($404,390) 9910 599305 800 ($404,390) Funding Reserves 207 Risk Management Fund 9,886,907 505001 0000 389902 000 $1,195,995 9910 599300 800 $1,195,995 Reserves 208 Risk Management Fund 505001 9910 389901 800 ($921,424) 9910 599305 800 ($921,424) Funding Reserves 209 Tourist Development Trust Fund 1,739,383 610 0000 389902 000 $146,536 9910 599300 800 $146,536 Reserves 210 Tourist Development Trust-Adv Fund 1,042,699 611 0000 389902 000 $127,445 9910 599300 800 $127,445 Reserves 211 Law Enforcement Trust Fund 101,730 620 9910 389901 800 ($21,088) 9910 599305 800 ($21,088) Funding Reserves 212 Law Library 628,275 625 0000 389902 000 $303,700 714 599300 6000 $303,700 Reserves 213 SLC Art in Public Places Trust Fund 246,951 665 0000 389902 000 $923 9910 599300 800 $923 Reserves 214 SLC Economic Development Trust Fund 67,184 666 0000 389902 000 $10,986 9910 599300 800 $10,986 Reserves 215 TOTAL ALL AMENDED FUNDS $470,401,119 $6,305,424 $6,305,424 Attach ment9.B.1.b: FBF-15'16 (RES-2016-99 : Amendment to the Fiscal Year 2015-2016 Budget) 10.A.1 ITEM NO. (ID # 3609) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Peter Jones, Business Navigator Planning & Development Services Islamorada Beer Company Letter of Intent DATE: 06/21/2016 *REGULAR AGENDA\PLANNING & DEVELOPMENT SERVICES Islamorada Beer Company is a new manufacturing company, designated as an eligible industry on the County's Targeted Industries List. Islamorada Beer Company opened their doors in 2014 on the Florida Keys island of Islamorada. Being one of the first in the local Florida Keys craft beer market, their craft beers have grown in popularity. Due to limited production in their Islamorada location the company has been contracting with a brewery out of Greenville, South Carolina. Now with their new location in St. Lucie County the company is constructing a state of the art brewing facility and has requested economic development incentives which include an Ad Valorem Tax Exemption and a Job Growth Investment Grant (JGIG). Islamorada Brewing Company, along with the improvements to an existing building, plans to hire a total of 10 new full-time employees (full-time equivalent- FTE) at or above the County's average wage of $16.69 per hour. They are making a capital investment of $3,900,000.00 in facilities improvements. The employees will be phased in over a two-year period. In consideration of the new jobs created and capital investment, Islamorada Beer Company is eligible for an Ad Valorem Tax Exemption estimated at $89,420.18 phased over four (4) years and a Job Growth Investment Grant (JGIG) of up to $16,500.00 payable over two (2) years ($8,250/year). The Job Growth Investment Grant payments will be allocated out of the existing JGIG fund account and will not require an increase to the upcoming budget. PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A RECOMMENDATION: Packet Pg. 161 10.A.1 Staff recommends Board authorization to have the Chairman to send a Letter of Intent to offer Islamorada Beer Company an Ad Valorem Tax Exemption phased over four (4) years, as determined by the St. Lucie County Property Appraiser and a Job Growth Investment Grant (JGIG) in the amount of up to $16,500.00 payable over two (2) years ($8,250/year). COMMISSION ACTION: Coordination/Signatures L li I Director Planning & Development Services 6/6/2016 Danie 5. McIntyre, Co my ttorney 6/6/2016 Updated: 6/7/2016 8:37 AM by Peter Jones A Page 2 Packet Pg. 162 =I�� III 'Iwo,I WO `�. I `. � � ��'� 1'� Kim JOHNSON CHAIRMAN DISTRICT 5 CHRIS DZADOVSKY VICE-CHAIRMAN DISTRICT 1 TOD MOWERY DISTRICT 2 PAULA A. LEWIS DISTRICT 3 FRANNIE HUTCHINSON DISTRICT 4 HOWARD TIPTON COUNTY ADMINISTRATOR DAN MCINTYRE COUNTY ATTORNEY MAILING ADDRESS 2300 VIRGINIA AVENUE FORT PIERCE, FL 34982 PHONE (772) 462-1408 TDD (772) 462-1428 FAX (772) 462-2131 E-MAIL ALFREDAS@STLUCIECO.ORG WEBSITE WWW.STLUCIECO.ORG Chairman June 21, 2016 Mr. Tyrone Bradley, President and Brew Master Islamorada Beer Company 3200 St. Lucie Boulevard Fort Pierce, Florida 34946 RE: LETTER OF INTENT — ISLAMORAD BEER COMPANY Dear Mr. Bradley, St. Lucie County is pleased to present to Islamorada Beer Company a proposed economic development business incentive package to demonstrate the County's support for your company's decision to locate a new manufacturing facility in St. Lucie County. The incentives package is contingent upon Islamorada Beer Company locating the proposed Qualified Target Industry in St. Lucie County and employing 10 full time equivalent persons by the end of year one (1) at a minimum average hourly wage of at least $16.69. The incentive package includes an Ad Valorem Tax Exemption and a Job Growth Investment Grant (JGIG). Ad Valorem Tax Exemption It is our understanding that Islamorada Beer Company intends to make a capital investment of $3,900,000.00 for equipment and the remodeling of an existing building. Should the Property Appraiser value these building improvements and personal property at $3,900,000.00 the estimated ad valorem tax exemption based upon current tax millage rates, calculated over a four (4) year period on a declining basis is approximately $89,420.18. To be eligible for the four year ad valorem tax exemption, your company must create at least ten (10) new full time equivalent jobs at the minimum average county wage of $16.69 per hour and submit an Economic Development Ad Valorem Tax Exemption Application to St. Lucie County prior to the issuance of a Certificate of Occupancy. The application is then submitted to the St. Lucie County Property Appraiser for review and report. Approval of the tax exemption request is subject to a public hearing by the Board of County Commissioners. Job Growth Investment Grant In consideration for employing 10 full time equivalent persons at an average hourly wage of $16.19/hour, St. Lucie County is offering Islamorada Beer Company a Job Growth Investment Grant QGIG) incentive in the amount of up to $16,500, payable over two years ($8,250/year.) Payment is contingent upon compliance with minimum employee hiring and wage rate requirements. If local contractors are used in the completion of improvements to the property, and if 90% of employees are St. Lucie County residents, you may be eligible for up to a 10% bonus on the JGIG grant. Approval of the application is subject to review and approval by the Board of County C N co 0 m 0 N e� T d 0 c m E t El omm><ss><oners. Packet Pg. 163 10.A.1.a June 21, 2016 RE: LETTER OF INTENT — ISLAMORAD BEER COMPANY 2 1 P a g e St. Lucie County appreciates Islamorada Brewing Company considering our County for relocation. We wish you every success and look forward to a long and mutually beneficial relationship. a E Sincerely, U L d m Kim Johnson, Chairman o St. Lucie County Board of County Commissioners E Packet Pg. 164 10.A.1.b ECONOMIC DEVELOPMENT COUNTY F L O R I D A -46 ST. LUCIE COUNTY TARGETED INDUSTRIES LIST MANUFACTURING FACILITIES Appliance Component Manufacturing Aquaculture Aviation & Aerospace Manufacturing Boat and Allied Products Mfg. Chemical Manufacturing Computer & Electronic Component Mfg. Computer & Electronic Product Mfg. Electrical Equipment Manufacturing Electromedical Apparatus Mfg. Fiber Optic Cable Manufacturing Food & Beverage Products Manufacturing Instruments for Measuring & Testing Elec. Laser Manufacturing Lens Manufacturing Machinery Manufacturing Pharmaceutical Manufacturing Power Distrib., Generation & Technology Printing & Related Support Activities Software Reproducing Surgical & Medical Instrument Mfg. Transportation Equipment Manufacturing Wood & Paper Product Manufacturing FINANCE & INSURANCE SERVICES Funds, Trust & Other Financial Vehicles INFORMATION INDUSTRIES Data Processing Services Film, Video/Electronic Media Production Information Services & Data Processing Music Publishing Satellite Communications Software Publishing Telecommunications FOR INFORMATION CONTACT PETER JONES, A.I.A, BUSINESS NAVIGATOR St. Lucie County (SLC) 2300 Virginia Ave Fort Pierce, FL 34982 772-462-2822 http:l/www.stiucieco.gov CLEAN ENERGY Biomass Energy and Biofuels Fuel Cell and Hydrogen Technologies Ocean Energy Other Renewables Solar Energy PROFESSIONAL, SCIENTIFIC & TECHNICAL SERVICES Bio-Medical & Bio-Science Computer Programming/Software Computer System Design Management, Scientific & Tech Services Nano Technology Professional, Scientific & Technical Research & Development Scientific & Technical Consulting Svc Simulation Training Testing Laboratories MANAGEMENT & DISTRIBUTION Distribution Centers Management Services National, International & Regional Hdgtrs ADMINISTRATIVE & SUPPORT SERVICES Technical Support Other industries may be considered by the Board of County Commissioners if the company can improve the quality of life within the community by creating new jobs and/or high wage jobs. Revised March 15, 2016 PETE TESCH, DIRECTOR Economic Development Council (EDC) 500 NW California Blvd, Bldg. S, Ste. 103 Port. St. Lucie, FL 34986 772-366-6250 http://www.youredc.com Packet Pg. 165 10.A.1.c Exhibit B To the Job Growth Investment Grant Agreement between St. Lucie County and Islamorada Beer Company Target: Industry Category eligible for application. Qualified companies are listed on the Target Industry List attached — circle the qualified industry. Attachment Exhibit B — 1 II. Application Section Criteria: Expansion of net new jobs (number) x New Business 10 of net new jobs (number) Relocation of net new jobs (number) III. Employment Commitment: COMPANY is receiving this grant based upon its representation that it will bring the following employment opportunities to St. Lucie County: Total number of employees (new and existing) expected during term of 10 grant New, full time employees (eligible for grant application) expected during U 10 term of grant U c� % of County residents o 100 U Average hourly wage of all employees to be employed by company L m $16.69 $16.69 Current average hourly wage in St. Lucie County o 0 E $3,900,000 Capital Investment Amount (Building improvements, equipment etc). N m IV. Grant Amount: T z x Grant award calculation not to exceed $1,500,000 including bonuses w �.i $15,000 Base Grant Amount $1,500 X number of new jobs eligible for grant q 0 Bonus computations: r E N/A 50-99 total new jobs (20% bonus) a N/A 100-199 total new jobs (30% bonus) N/A 200+ total new jobs (35% bonus) G:economic/JGIG/agreement (insert grant/project name) (insert print date/ note draft # or final) final template approved to be approved 3.10.2009 Pa Packet Pg. 166 10.A.1.c $750 90% or more local hires — St. Lucie County Residents (5% bonus) N/A Average salary for applicant's jobs will be 125% of St. Lucie County average salary (15% bonus) N/A Average salary for applicant's jobs will be 150% of St. Lucie County average salary (30% bonus) N/A Research Firm (30% bonus) $750 Use of local contractors for construction activity* (5% bonus) $1 5 500 Total Bonuses $ 1 6, 500 Total Grant (base amount + total bonuses) Local contractors are those contractors who are licensed in St. Lucie County and have an office located in St. Lucie County. G:economic/JGIG/agreement (insert grant/project name) (insert print date/ note draft # or final) final template approved to be approved 3.10.2009 d 0 E a Pa Packet Pg. 167 Project Name Islamorada Beer Company Eligible Industry Manufacturing Total Points 8 Total Points Year 1 Year 2 Year 3 Year 4 Year 5 7 to 9 100% 75% 50% 25% 35,768.07 $35,768.07 $26,826.05 $17,884.04 $8,942.02 10 to 12 100% 80% 60% 40% 0 0 0 0 13 to 15 100% 90% 80% 60% 16 to 18 100% 90% 80% 70% 0 0 0 0 19 to 21 100% 90% 80% 70% 22 to 24 100% 90% 80% 70% 0 0 0 0 25+ 100% 90% 80% 70% 0 0 0 0 Ad Valorem Tax Exemption Calculation Worksheet Ad Valorem Millage 9.1713 Real/Personal Property Investment $ 3,900,000.00 Base Exemption $ 35,768.07 Year 6 Year 7 Year 8 Year 9 Year 10 Total Exemption 0% 0% 0% 0% 0% 0% $89,420.18 20% 0% 0% 0% 0% 0% 0 0 40% 20% 0% 0% 0% 0% 60% 40% 20% 0% 0% 0% 0 0 0 0 60% 50% 40% 20% 0% 0% 60% 50% 40% 30% 20% 0% 0 0 0 0 0 0 60% 50% 40% 30% 20% 10% 0 0 0 0 0 0 0 (Non CRA 10.A.1.d 1 Packet Pg. 168 10.A.1.e St. Lucie County Ad Valorem Tax Exemption Program Guidelines Project Name: Islamorada Beer Company New or Existing Business - Number of jobs created Points 25-49 5 (X) 50-99 7 100-199 9 200+ 10 These new jobs will be phased in on the following schedule: Points Earned Year 1 (One) After Effective Date % or a minimum of 10 Jobs 10 Jobs (Yr 1) Year 2 (Two) After Effective Date % or a minimum of Jobs Jobs (Yr 2) Year 3 (Three) After Effective Date % or a minimum of Jobs Jobs (Yr 3) Note: Existing businesses must increase employees by a minimum of 10% to qualify. Average Hourly Wage Rate for New Employees Points Points Earned Less than $14.85 Per Hour -4 90% of Average - $14.85 Per Hour 2 Average - $16.69 Per Hour 4(X) 4 25% Above Average Wage - $20.63 Per Hour 6 50% Above Average Wage - $24.76 Per Hour 10 100% Above Average Wage - $33.02 Per Hour 12 Capital Investment Points Points Earned $150,000-$1,000,000 2 $1,000,001 - $5,000,000 4 (X) 4 $5,000,001 and up 6 Total Pts Earned Scoring - See Attachment 1 8 Adjustment Consideration #1: The St. Lucie County Commissioners may consider an individual's or company's documentation indicating that the business is going to be critical to attracting other key businesses of that industry cluster; in those incidences, program guidelines may be adjusted on a case -by -case basis. Note: These are guidelines only. Each exemption is determined individually, on a case by case basis, by the Board of County Commissioners. Packet Pg. 169 10.A.2 ITEM NO. (ID # 3610) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Peter Jones, Business Navigator Planning & Development Services A-1 Roof Trusses Letter of Intent DATE: 06/21/2016 *REGULAR AGENDA\PLANNING & DEVELOPMENT SERVICES A-1 Roof Trusses is an existing manufacturing company which is a designated eligible industry on the County's Targeted Industries List. A-1 Roof Trusses has served St. Lucie County, Florida and the Southeastern U.S. since 1977. The company is one of the longest operating truss manufacturers in the State and is still owned and operated by one of the original company owners. Given its success over the past few years the company has embarked on expanding its facilities and has requested economic development incentives which include an Ad Valorem Tax Exemption and a Job Growth Investment Grant (JGIG). On March 23, 2016 PDS approved A-1 Roof Trusses application for a Minor Adjustment to a Major Site Plan to allow for the expansion of the Business. Their application was reviewed and approved in six weeks. As a targeted industry, A-1 Roof Trusses' expedited review process continued with their application for building permit. The County Fire District has completed their review, following County Building's review, a process taking five weeks to complete. The entire process, from site plan pre application to building permit approval took about three months: a concerted team effort between staff and this expanding business. The intent of A-1 Roof Trusses is, along with its expansion, to hire a total of 50 new employees, 27 of whom will be full-time (full-time equivalent- FTE) at or above the County's average wage of $16.69 per hour and will reside in St. Lucie County and make a capital investment of $1,500,000 in facilities improvements, including the addition of a 2-story office. The employees will be phased in over a two-year period or sooner as the prospective employee market allows. In consideration of the new jobs created and capital investment, A-1 Roof Trusses is eligible for an Ad Valorem Tax Exemption estimated at $53,652.11 phased over six (6) years and a Job Growth Investment Grant (JGIG) in the amount of $44,550.00 payable over two (2) years ($22,275/year). The Job Growth Investment Grant payments will be allocated out of the existing JGIG fund account and will not require an increase to the upcoming budget. Packet Pg. 170 10.A.2 PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends Board authorization to have the Chairman send a Letter of Intent to offer A-1 Roof Trusses an Ad Valorem Tax Exemption phased over six (6) years, as determined by the St. Lucie County Property Appraiser and a Job Growth Investment Grant (JGIG) in the amount of up to $44,550.00 payable over two (2) years ($22,275/year). COMMISSION ACTION: Coordination/Signatures �qit /t � L li I , Director Planning & Development Services 6/7/2016 Atorney anie . McIntyre, C 6/9/2016 updated: 6/7/2016 11:20 AM by Leslie Olson A Page 2 Packet Pg. 171 Chairman ST. LDCIE COUNTY June 21, 2016 BOARD OF COUNTY CONMSSIONERS Mr. John R. Herring, President/CEO N A-1 Roof Trusses y Kim JOHNSON 4451 St. Lucie Boulevard CHAIRMAN Fort Pierce, Florida 34946 ~ DISTRICT 5 O RE: LETTER OF INTENT — A-1 ROOF TRUSSES a CHRIS DZADOVSKY VICE-CHAIRMAN Dear Mr. Herring, DISTRICT 1 St. Lucie County is pleased to present to A-1 Roof Trusses a proposed economic V TOD Y development business incentive package to demonstrate the County's support for a DISTRICT 2 favorable decision to expand your existing manufacturing facility in St. Lucie County. as J The incentives package is contingent upon A-1 Roof Trusses expanding the existing c PAULA A. LEWIS Qualified Target Industry in St. Lucie County and employing 27 (net) new full-time DISTRICT 3 equivalent persons by the end of year two (2) at a minimum average hourly wage of at c least $16.69. It is understood that in all, A-1 Roof Trusses expects to hire a total of 50 n FRANNIE HUTCHINSON new employees. The incentive package includes an Ad Valorem Tax Exemption and a v DISTRICT 4 Job Growth Investment Grant (JGIG). o J Ad Valorem Tax Exemption to N HOWARD TIPTON to COUNTY ADMINISTRATOR It is our understanding that A-1 Roof Trusses intends to make a capital investment of $1,500,000.00 for equipment and the remodeling of the existing facilities. Should the °o DAN MCINTYRE Property Appraiser value these building improvements and personal property at COUNTY ATTORNEY $1,500,000, the estimated ad valorem tax exemption based upon current tax millage Q rates, calculated over a six (6) year period on a declining basis is approximately N $53,652.11. To be eligible for the six year ad valorem tax exemption, your company o MAILING ADDRESS 2300 VIRGWIA AVENUE must create at least twenty-seven (27) new full-time equivalent jobs at the minimum T2 FORT PIERCE, FL 34982 average county wage of $16.69 per hour and submit an Economic Development Ad p cm Valorem Tax Exemption Application to St. Lucie County prior to the issuance of a c PHONE Certificate of Occupancy. The application is then submitted to the St. Lucie County q (772) 462 1408 Property Appraiser for review and report. Approval of the tax exemption request is o TDD subject to a public hearing by the Board of County Commissioners. a (772) 462-1428 z Job Growth Investment Grant a FAX Q (772) 462-2131 In consideration for employing 27 new full-time equivalent persons at an average hourly wage of $16.19/hour, St. Lucie County is offering A-1 Roof Trusses a Job Growth E-MAIL Investment Grant (JGIG) incentive in the amount of up to $44,550, payable over two ALFREDASCaSTLUCIECO.ORG years ($22,275/year.) Payment is contingent upon compliance with minimum employee hiring and wage rate requirements. If local contractors are used in the completion of WEBSITE WWW.STLUCIECO.ORG improvements to the property, and if 90% of employees are St. Lucie County residents, you may be eligible for up to a 10% bonus on the JGIG grant. Approval of the application is subject to review and approval by the Board of County Co Packet Pg. 172 10.A.2.a June 21, 2016 RE: LETTER OF INTENT — A-1 ROOF TRUSSES 2 1 P a g e St. Lucie County values our Targeted Industries such as A-1 Roof Trusses and welcomes its expansion and continued success. We look forward to continuing a long and mutually beneficial relationship. as Sincerely, L O NO LPL Kim Johnson, Chairman a St. Lucie County Board of County Commissioners c c� M Packet Pg. 173 10.A.2.b Exhibit B To the Job Growth Investment Grant Agreement between St. Lucie County and A-1 Roof Trusses I. Target: Industry Category eligible for application. Qualified companies are listed on the Target Industry List attached — circle the qualified industry. Attachment Exhibit B — 1 II. Application Section Criteria: x Expansion 50 of net new jobs (number) New Business of net new jobs (number) Relocation of net new jobs (number) III. Employment Commitment: COMPANY is receiving this grant based upon its representation that it will bring the following employment opportunities to St. Lucie County: Total number of employees (new and existing) expected during term of 267 grant New, full time employees (eligible for grant application) expected during 30 term of grant 27 (90%) % of County residents $16.69 Average hourly wage of all employees to be employed by company $16.69 Current average hourly wage in St. Lucie County $1,500,000 Capital Investment Amount (Building improvements, equipment etc). IV. Grant Amount: Grant award calculation not to exceed $1,500,000 including bonuses $40,500 Base Grant Amount $1,500 X number of new jobs eligible for grant Bonus computations: N/A 50-99 total new jobs (20% bonus) N/A 100-199 total new jobs (30% bonus) N/A 200+ total new jobs (35% bonus) G:economic/JGIG/agreement (insert grant/project name) (insert print date/ note draft # or final) final template approved to be approved 3.10.2009 Pa Packet Pg. 174 10.A.2.b $2, 025 N/A N/A N/A $2, 025 $4, 050 $44, 550 90% or more local hires — St. Lucie County Residents (5% bonus) Average salary for applicant's jobs will be 125% of St. Lucie County average salary (15% bonus) Average salary for applicant's jobs will be 150% of St. Lucie County average salary (30% bonus) Research Firm (30% bonus) Use of local contractors for construction activity* (5% bonus) Total Bonuses Total Grant (base amount + total bonuses) * Local contractors are those contractors who are licensed in St. Lucie County and have an office located in St. Lucie County. G:economic/JGIG/agreement (insert grant/project name) (insert print date/ note draft # or final) final template approved to be approved 3.10.2009 a+ Q Pa Packet Pg. 175 1O.A.2.c Ad Valorem Tax Exemption (Non CRA Calculation Worksheet Project Name A-1 Roof Trusses Ad Valorem Millage 9.1713 Eligible Industry Manufacturing Real/Personal Property Investment $1,500,000 jp Total Points 13 Base Exemption $ 13,756.95 a) N 3 L Total Points Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Total Exemption 00 7 to 9 100% 75% 50% 25% 0% 0% 0% 0% 0% 0% 0 0 0 0 0 Q 0 10 to 12 100% 80% 60% 40% 20% 0% 0% 0% 0% 0% M 0 0 0 0 0 0 v C 0 13 to 15 100% 90% 80% 60% 40% 20% 0% 0% 0% 0% +' ca $13,756.95 $ 13,756.95 $ 12,381.26 $ 11,005.56 $ 8,254.17 $ 5,502.78 $ 2,751.39 $ 53,652.11 v M 16to 18 100% 90% 80% 70% 60% 40% 20% 0% 0% 0% V 0 0 0 0 0 0 0 0 0 O 19to 21 100% 90% 80% 70% 60% 50% 40% 20% 0% 0% E W x 22to 24 100% 90% 80% 70% 60% 50% 40% 30% 20% 0% H 0 0 0 0 0 0 0 0 0 0 E d L 25+ 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0 w 0 0 0 0 0 0 0 0 0 0 0 > Q N L F 4- 0 NNO LPL r Q V N Q O r a+ C d t V R a+ a 1 Packet Pg. 176 10.A.2.d St. Lucie County Ad Valorem Tax Exemption Program Guidelines N N Project Name: A-1 Roof Trusses N LL r 4- O NO New or Existing Business - Number of jobs create Points Points Earned r Q 25-49 5 (X) 5 50-99 7 to 100-199 9 ri 200+ 10 m a� t U These new jobs will be phased in on the following schedule: 2 M U Year 1 (One) After Effective Date 75% or a minimum of 38 Jobs 38 Jobs (Yr 1) Year 2 (Two) After Effective Date 100% or a minimum of 50 Jobs 12 Jobs (Yr 2) p L Year 3 (Three) After Effective Date % or a minimum of Jobs Jobs (Yr 3) a Note: Existing businesses must increase employees by a minimum of 10% to qualify. Average Hourly Wage Rate for New Employees Points Points Earned Less than $14.85 Per Hour -4 90% of Average - $14.85 Per Hour 2 Average - $16.69 Per Hour 4(X) 4 25% Above Average Wage - $20.63 Per Hour 6 50% Above Average Wage - $24.76 Per Hour 10 100% Above Average Wage - $33.02 Per Hour 12 Capital Investment Points Points Earned o $150,000-$1,000,000 2 W $1,000,001 - $5,000,000 4 (X) 4 Q $5,000,001 and up 6 -a Total Pts Earned N Scoring - See Attachment 1 13 c c a� E t Adjustment Consideration #1: The St. Lucie County Commissioners may consider an individual's or company's documentation M indicating that the business is going to be critical to attracting other key businesses of that industry cluster; in those incidences, Q program guidelines may be adjusted on a case -by -case basis. Note: These are guidelines only. Each exemption is determined individually, on a case by case basis, by the Board of County Commissioners. Packet Pg. 177 10.A.2.e ECONOMIC DEVELOPMENT COUNTY F L 0 R I D A -46 ST. LUCIE COUNTY TARGETED INDUSTRIES LIST MANUFACTURING FACILITIES Appliance Component Manufacturing Aquaculture Aviation & Aerospace Manufacturing Boat and Allied Products Mfg. Chemical Manufacturing Computer & Electronic Component Mfg. Computer & Electronic Product Mfg. Electrical Equipment Manufacturing Electromedical Apparatus Mfg. Fiber Optic Cable Manufacturing Food & Beverage Products Manufacturing Instruments for Measuring & Testing Elec. Laser Manufacturing Lens Manufacturing Machinery Manufacturing Pharmaceutical Manufacturing Power Distrib., Generation & Technology Printing & Related Support Activities Software Reproducing Surgical & Medical Instrument Mfg. Transportation Equipment Manufacturing Wood & Paper Product Manufacturing FINANCE & INSURANCE SERVICES Funds, Trust & Other Financial Vehicles INFORMATION INDUSTRIES Data Processing Services Film, Video/Electronic Media Production Information Services & Data Processing Music Publishing Satellite Communications Software Publishing Telecommunications FOR INFORMATION CONTACT PETER JONES, A.I.A, BUSINESS NAVIGATOR St. Lucie County (SLC) 2300 Virginia Ave Fort Pierce, FL 34982 772-462-2822 http:l/www.stiucieco.gov CLEAN ENERGY Biomass Energy and Biofuels Fuel Cell and Hydrogen Technologies Ocean Energy Other Renewables Solar Energy PROFESSIONAL, SCIENTIFIC & TECHNICAL SERVICES Bio-Medical & Bio-Science Computer Programming/Software Computer System Design Management, Scientific & Tech Services Nano Technology Professional, Scientific & Technical Research & Development Scientific & Technical Consulting Svc Simulation Training Testing Laboratories MANAGEMENT & DISTRIBUTION Distribution Centers Management Services National, International & Regional Hdgtrs ADMINISTRATIVE & SUPPORT SERVICES Technical Support Other industries may be considered by the Board of County Commissioners if the company can improve the quality of life within the community by creating new jobs and/or high wage jobs. Revised March 15, 2016 PETE TESCH, DIRECTOR Economic Development Council (EDC) 500 NW California Blvd, Bldg. S, Ste. 103 Port. St. Lucie, FL 34986 772-366-6250 http://www.youredc.com Packet Pg. 178