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Home My WebLink AboutAgenda Packet 08.16.2016T. ®lI COUNTY F LORI D A BOARD OF COUNTY COMMISSIONERS AGENDA ST. LUCIE COUNTY Regular Meeting Tuesday, August 16, 2016 9:00 AM St. Lucie County Commission Chambers 2300 Virginia Avenue 3rd Floor of Roger Poitras Building Fort Pierce, FL 34982 BOARD MEMBERS District No. 5, Chairman KIM JOHNSON District No. 1, Vice -Chairman CHRIS DZADOVSKY District No. 2 TOD MOWERY District No. 3 PAULA A. LEWIS District No. 4 FRANNIE HUTCHINSON Mission Statement To provide service, infrastructure and leadership necessary to advance a safe and sustainable community, maintain a high quality of life, and protect the natural environment for all our citizens Generated 811612016 8:44 AM Regular Meeting Tuesday, August 16, 2016 9:00 AM WELCOME All meetings are televised. All meetings provided with wireless internet access for public convenience. Please turn off all cell phones and pagers prior to entering the commission chambers. Please mute the volume on all laptops and PDAs while in use in the commission chambers. GENERAL RULES AND PROCEDURES —Attached is the agenda, which will determine the order of business conducted at today's Board meeting. INVOCATION -PLEDGE — To bring order and decorum to its meeting, the Board begins its meetings with an invocation followed by the Pledge of Allegiance. Participation is voluntary. CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually, usually in the order listed on the agenda. PUBLIC HEARINGS — These items may be heard on the first Tuesday at 6:00 P.M. or as soon thereafter as possible and on a third Tuesday at 9:00 A.M. or as soon thereafter as possible, these time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allocated at the beginning of each meeting for the general public comment. Please limit comments to three minutes. DECORUM — Please be respectful of others' opinions. MEETINGS — All Board meetings are open to the public and are held on the first and third Tuesdays of each month; the first Tuesday at 6:00 P.M. and the third Tuesday at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the Safety & Risk Manager at (772) 462-1783 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. 2 1 P a g E Regular Meeting Tuesday, August 16, 2016 9:00 AM 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF MINUTES A. Board of County Commissioners minutes for the meeting of Tuesday, July 26, 2016 B. Board of County Commissioners minutes for the meeting of Tuesday, August 02, 2016 5. PROCLAMATIONS APPROVAL There are no items scheduled. 6. PUBLIC COMMENT (excluding Public Hearing items) 7. PRESENTATIONS A. Summer of Success Program - Jodi Hessing, Youth Program Coordinator, CareerSource Research Coast 8. CONSENT AGENDA A. WARRANTS 1. Warrant Lists 43 & 44 B. ADMINISTRATION 1. Custom's Renovation Change Order No. 05 Add -On Staff recommends Board approval of Change Order No. 05 for the Customs Building Renovation, and authorization for the Chairman to sign documents as approved by the County Attorney. C. COUNTY ATTORNEY 1. Revocable License Agreement - River Park - Unit 9 - Conte - 141 NE Penlynn Avenue - Parcel ID 3419-570-0115-000-6 3 1 P a g e Regular Meeting Tuesday, August 16, 2016 9:00 AM Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct Mr. Conte to record the document in the Public Records of St. Lucie County, Florida. 2. County Owned Tax Certificates - Permission to Initiate Tax Deed Application Process Staff recommends that the Board authorize staff to initiate Tax Deed Applications for all properties subject to a County Owned Tax Certificate two years or older which have an assessed value of $5,000.00 or more. 3. South Causeway Park - Public Purpose Lease Agreement - State of Florida Department of Transportation - public parking and a building for storage of maintenance equipment Staff recommends approval of the Lease Renewal, extending the effective date to July 31, 2036, authorize the Chairman to execute the Lease Renewal and direct staff to forward the Lease Renewal to the State of Florida Department of Transportation. 4. Permission to Advertise - Weight Limits on Gordy Road Bridge over Ten Mile Creek Staff recommends that the Board grant permission to advertise the draft ordinance. 5. Ninth Amended Agreement between St. Lucie County and Satellite Tracking of People, LLC (S.T.O.P.) Staff recommends that the Board enter into an extension with S.T.O.P. for the next fiscal year (October 2016 - September 30, 2017). The daily cost is $3.35 per day with a .25 cent increase from last year due to S.T.O.P. sharing monitoring responsibilities with the Pretrial Program staff. D. COMMUNITY SERVICES 1. Resolution - Continuum of Care Grant (formerly Shelter Plus Care) Renewal FL03101-41-1091507 Vets Staff recommends Board acceptance of the Continuum of Care Grant (FL03101-41-1091507), approval of Budget Resolution and authorization for the Chairman to sign documents as approved by the County Attorney. 2. Resolution - Continuum of Care Grant (formerly Shelter Plus Care) Renewal FL03971-41-1091505 Chronic Staff recommends Board acceptance of the Continuum of Care Grant (FL03971-41-1091505), approval of budget resolution and authorization for the Chairman to sign documents as approved by the County Attorney. 3. Hardest Hit Fund (HHF) Principal Reduction Program (PRP) Contract Renewal and Amendment Staff recommends Board approval of the second amendment to the HHF PRP contract and authorization for the Chairman to sign documents as approved by the County Attorney. 4 1 P a g e Regular Meeting Tuesday, August 16, 2016 9:00 AM E. COURT ADMINISTRATION There are no items scheduled. F. ENVIRONMENTAL RESOURCES 1. Use of proceeds from Program Fees and Reimbursements for training and grounds maintenance Staff recommends the Board authorize the Chairman to sign this budget resolution enabling funds from program fees to be used for additional training and funds from the Gopher Tortoise Habitat Improvement Program reimbursements will be used for preserve grounds maintenance. G. HUMAN RESOURCES 1. 2017 Employee Benefit Changes Staff recommends the Board adopt the 2017 benefit changes and allow the County Administrator to make changes to the health plan if needed as recommended by the Insurance Committee. 2. Corizon Inmate Health Care 2015-2016 Staff recommends Board approval for payment of Corizon Health Services invoice number CZN000019148 and CZN000019149 for Fiscal Year 2015-16 Inmate Utilization of Medical Services costs in the amount of $977,424.32. H. INFORMATION TECHNOLOGY There are no items scheduled. I. MOSQUITO CONTROL & COASTAL MGMT. SERVICES There are no items scheduled. J. OFFICE OF MANAGEMENT & BUDGET 1. Request for Qualifications (RFQ) No. 16-034, Professional Geotechnical Engineering and Construction Material Testing Services - Continuing Contracts Staff recommends Board approval of the short-listed firms for Professional Geotechnical Engineering and Construction Material Testing Services - Continuing Contracts and permission to: Conduct contract negotiations with the successful short-listed firms; If negotiations are successful, award contract to the successful short-listed firms and authorization for the Chairman to sign the documents as prepared by the County Attorney. 2. Request for Proposal (RFP) No. 16-021, Security Infrastructure and Support Services 5 1 P a g e Regular Meeting Tuesday, August 16, 2016 9:00 AM Staff recommends Board approval of the short-listed companies for security infrastructure and support services and permission to: Conduct contract negotiations with both short-listed companies; If negotiations are successful, award contract to the successful short-listed companies and authorization for the Chairman to sign the documents as prepared by the County Attorney. K. PARKS, RECREATION & FACILITIES 1. Waiver of Fenn Center Facility Rental Fees for Ask -a -Lawyer Event Staff recommends Board approval to waive $337.50 in Fenn Center facility rental fees for the Ask -a -Lawyer event to be held at the Havert L. Fenn Center as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. L. PLANNING & DEVELOPMENT SERVICES There are no items scheduled. M. PUBLIC SAFETY There are no items scheduled. N. PUBLIC WORKS 1. North 2nd Street Change Order No. 13 with Mancil's Tractor Service, Inc. Staff recommends Board approval of St Lucie County's Change Order No. 13 with Mancil's Tractor Service, Inc. in the amount of $4,489.46 and authorization for the Chairman to execute the change order as approved by the County Attorney. 2. North 2nd Street Change Order No. 14 with Mancil's Tractor Service, Inc. Staff recommends Board approval of St Lucie County's Change Order No. 14 with Mancil's Tractor Service, Inc. in the amount of $1,476.83 and authorization for the Chairman to execute the change order as approved by the County Attorney. 3. Award Bid No. 16-041 - Prima Vista Blvd. over St. Lucie River Bridge Approach Work Staff recommends Board approval to award the bid to Ranger Construction Industries, Inc., in the amount of $134,904.39 for Prima Vista Blvd. over St. Lucie River Bridge Approach Work and authorization for the Chairman to sign documents as approved by the County Attorney. 4. Award Bid No. 16-044 - Juanita Avenue Sidewalk (41st Street to Sheraton Plaza) Staff recommends Board approval to award the bid to PRP Construction Group, Inc., in the amount of $277,144.18 for Juanita Avenue Sidewalk (41st Street to Sheraton Plaza), include this project in the current Capital Improvements Plan (CIP) and authorize the use 6 1 P a g e Regular Meeting Tuesday, August 16, 2016 9:00 AM of the funds in the referenced account and authorization for the Chairman to sign documents as approved by the County Attorney. 5. Special Assessment Notice of Intents for 2016 Staff requests permission to advertise 14 public hearings to consider use of the uniform method of collecting special assessments to be held at the Boards' regular day meeting on October 18, 2016. 6. Paradise Park Final Phase (System 1) Stormwater Design Services - Kimley-Horn & Associates C14-11-666 Work Authorization No. 01 Staff recommends Board approval of Work Authorization No. 01 (C14-11-666) with Kimley-Horn & Associates, Inc. in the amount not to exceed $55,615.00 for Paradise Park Stormwater Design - Final Phase (System 1) and authorization for the Chairman to sign documents as approved by the County Attorney. O. SHERIFF'S OFFICE 1. Authorization to submit an application for the 2016 Edward Byrne Memorial Justice Assistance - (Precipitous Emergency Funding) Grant Add -On Staff recommends that the Board approve the St. Lucie County Sheriff's Office submission of the electronic application for the 2016 Edward Byrne Memorial Justice Assistance - (Precipitous Emergency Funding) Grant. P. SOLID WASTE 1. Bid Waiver and Sole Source Determination FY 16-17 Staff recommends Board approval of bid waiver and sole source determination for the purchase of parts and service for various heavy and other specialized equipment at Solid Waste and Road & Bridge and authorization for the Chairman to execute contracts as approved by the County Attorney. Q. SUPERVISOR OF ELECTIONS There are no items scheduled. R. TRANSPORTATION PLANNING ORGANIZATION There are no items scheduled. S. UTILITIES There are no items scheduled. 9. PUBLIC HEARINGS 7 1 P a g e Regular Meeting Tuesday, August 16, 2016 9:00 AM A. COUNTY ATTORNEY 1. Ordinance - Human Trafficking Awareness Staff recommends that the Board adopt the proposed ordinance as drafted. 10. REGULAR AGENDA A. COUNTY ATTORNEY 1. Resolution - A resolution in support of Senator Joe Negron's plans to pursue funding to add 120 billion gallons of new water storage south of Lake Okeechobee Add -On Staff recommends that the Board adopt the attached resolution as drafted by the County Attorney. 11. ANNOUNCEMENTS A. The Board of County Commissioners will hold a Regular Board meeting on September 6, 2016 at 6pm in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. B. The Board of County Commissioners will hold two Budget Hearings, on September 8th and 22nd respectively, as they consider and adopt the annual budget for FY2016/2017. Both hearings will be begin at 6:00pm and will be held in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. C. The Board of County Commissioners will hold an Informal Meeting on September 13, 2016 at 9am in Conference Room #3 of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. D. The Board of County Commissioners will hold a Regular Board meeting on September 20, 2016 at 9am in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. E. The St. Lucie County Master Gardeners will be holding their Fall Family Fest & Plant Sale with a scavenger hunt, games, crafts and fun on Saturday, October 8, 2016 from Sam - 2pm at 8400 Picos Rd., Ft. Pierce, FL. Please call (772) 462-1660 for more information 12. MOTION TO ADJOURN 8 1 P a g e 4.A S■TkaL■(di 1 E COUNTY F L o R r D A BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Regular Meeting July 26, 2016 Convened: 9:00 AM Adjourned: 10:08 AM 1. CALL TO ORDER The meeting was called to order at 9:00 AM by District No. 5, Chairman Kim Johnson Attendee Name V District No. 5, Chairman District No. 1, Vice -Chairman Arrived Present 9:00 AM Kim Johnson Chris Dzadovsky Present Absent 9:00 AM Tod Mowery District No. 2 Paula A. Lewis District No. 3 Present 9:00 AM Frannie Hutchinson District No. 4 Present 9:00 AM Howard Tipton Administrator Present 9:00 AM Heather Young Asst. County Attorney Present 9:00 AM Edward Matthews Parks, Recreation & Facilities Director Present 9:00 AM Don West Public Works Director Present 9:00 AM Laurie Waldie Utility Director Present 9:00 AM Beth Ryder Community Services Director Present 9:00 AM Asheley Hepburn Director, Office of Management & Budget Present 9:00 AM Leslie Olson Director, Planning & Development Services Present 9:00 AM John Wiatrak Airport Manager Present 9:00 AM Ron Parrish Public Safety Director Present 9:00 AM Ron Roberts Solid Waste Director Present 9:00 AM Melissa Upton Clerk to the Board Present 9:00 AM 2. INVOCATION W Z U- O J O W a. a Generated 712912016 3:07 PM Packet Pg. 9 4.A Regular Meeting Tuesday, July 26, 2016 9:00 AM 3. :j 5. 1.1 7 PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES A. Board of County Commissioners minutes for the meeting of Tuesday, July 05, 2016 RESULT: ACCEPTED [UNANIMOUS] MOVER: Paula A. Lewis, District No. 3 SECONDER: Chris Dzadovsky, District No. 1, Vice -Chairman AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery PROCLAMATIONS APPROVAL There are no items scheduled. PUBLIC COMMENT (excluding Public Hearing items) Vernicia Eliacin, St. Lucie County Resident - Ms. Eliacin indicated she was addressing the Board on behalf of Mount Bethel Human Services. She stated that in June, 43 children were removed from their homes and only 20 were placed in group homes or shelters. She spoke about her agency's partnership with the community and Department of Children and Families. She indicated that her agency's mission is to help, heal and provide hope to those who need it the most. Ms. Eliacin emphasized the need for foster care families in the community. She stated that in most cases when a child is removed from a home they are moved to another district, county or city. She informed the Board that any questions or concerns can be directed to Mount Bethel Human Services at 4077 Virginia Ave, Fort Pierce or 772-468-7979. PRESENTATIONS There are no items scheduled. CONSENT AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Paula A. Lewis, District No. 3 SECONDER: Chris Dzadovsky, District No. 1, Vice -Chairman AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery A. WARRANTS a w E- z 2 U_ 0 J Q 0 W IL a Q 2 1 P a g e Packet Pg. 10 4.A Regular Meeting Tuesday, July 26, 2016 9:00 AM 1. Warrant Lists 39 through 41 B. ADMINISTRATION 1. Acceptance of Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) to Conduct the Design and Construct Segmented Circle project C. COUNTY ATTORNEY 1 2 3 4 5 Solid Waste Preliminary Assessment Resolution @ w Canvassing Board - Appointment for August 2016 Primary z 2 U- Permission to Advertise - Human Trafficking Awareness Ordinance O J Q Byrne Memorial Justice Assistance Grant FY 2016 p a Indian River Estates Municipal Service Benefit Unit - Master Meter - Parcel ID 3402-604- Q 0055-000-7 Access/Pipeline Easements in favor of Fort Pierce Utilities Authority and City of Port St. Lucie Q 6. All Aboard Florida - Payment of Legal Defense Invoices through All Aboard Legal Defense Fund f•I►&111i,1lIW&I4.AviLEI*1 There are no items scheduled. E. COURT ADMINISTRATION There are no items scheduled. There are no items scheduled. G. HUMAN RESOURCES There are no items scheduled. H. INFORMATION TECHNOLOGY There are no items scheduled. I. MOSQUITO CONTROL & COASTAL MGMT. SERVICES There are no items scheduled. 3 1 P a g e Packet Pg. 11 4.A Regular Meeting Tuesday, July 26, 2016 9:00 AM J. OFFICE OF MANAGEMENT & BUDGET 1. Removal of Fixed Assets from Inventory 2. Award Bid No. 16-038, Pre -Qualification of Fencing Contractors K. PARKS, RECREATION & FACILITIES 1. Lakewood Neighborhood Park Playground Structure and Safety Surface Replacement Project in 2. Sheraton Plaza Reserve Funding w z 3. Fire Sprinkler Maintenance Contract 2 U_ L. PLANNING & DEVELOPMENT SERVICES 0 J 1 Q Resolution - Amending Resolution No. 13-196 to update fee schedule to waive the 0 banner permit fee for any new business or a business that is expanding and to correct a a typographical error in the fee schedule associated with permitting activities in the Q Building Division; and providing an effective date of September 1, 2016. M. PUBLIC SAFETY There are no items scheduled. N. PUBLIC WORKS 1. Resolution - Sunland Gardens Municipal Service Benefit Unit (MSBU) 2. Resolution - Harmony Heights Municipal Services Benefit Unit (MSBU) 2009A Bond Payoff 3. Property Clean-up Special Assessment District 4. Street Lighting Special Assessment Districts - Annual Assessment Resolution 5. Award Bid No. 16-036 - Oleander Avenue Parallel Pipe Phase III King Orange Drive Outfall Culvert Repair 6. Juanita Avenue Sidewalk (21st Street to Taylor Creek Bridge) - Accept Project and Approve Final Payment O. SHERIFF'S OFFICE There are no items scheduled. 4 1 P a g e Packet Pg. 12 Regular Meeting Tuesday, July 26, 2016 9:00 AM 4.A 1. Perimeter Fence at Fairwinds Golf Course Q. SUPERVISOR OF ELECTIONS There are no items scheduled. R. TRANSPORTATION PLANNING ORGANIZATION There are no items scheduled. S. UTILITIES co w There are no items scheduled. z M 9. PUBLIC HEARINGS o J Q A. COUNTY ATTORNEY 0 W a a 1. Ordinance - Amending the Number of Animals Permitted in Residential Zoning Districts Q The Assistant County Attorney presented this public hearing for an amendment to the Land Development Code. This amendment would increase the number of dogs and cats over the age of four months which are permitted in residential zoning districts from 3 to 5. The Animal Shelter Standards Committee proposed this amendment based on their experience that responsible pet owners would be able to successfully have 5 animals in their homes. Staff indicated that when this item was first presented to the Planning and Zoning Commission there were questions regarding the potential impact on shelters in the area. The Assistant County Attorney stated that staff contacted the Humane Society and Dogs and Cats Forever and both agencies indicated their support for the proposed amendment because they felt the number of potential adopters would increase. The Planning and Zoning Commission also asked about the potential impact on working dogs on agricultural properties. Staff stated that the ordinance was revised to specifically exclude from the definition of residential district those properties located in AG-1, AG- 2.5, AG-5, AR-1 with agricultural classification for tax purposes and PUD properties that permit livestock. She explained that this corresponds to the list of zoning districts in the code of ordinances which exempts dogs on those properties from the nuisance barking requirements. The Assistant County Attorney indicated that this is the second public hearing and would match the number of animals allowed in the cities of Fort Pierce and Port St. Lucie. Commissioner Dzadovsky asked if this amendment would supersede the restrictions in place by individual communities. Staff answered that if a community has stricter restrictions, those would apply. 5 1 P a g E Packet Pg. 13 Regular Meeting Tuesday, July 26, 2016 9:00 AM 4.A RESULT: ADOPTED [UNANIMOUS] MOVER: Frannie Hutchinson, District No. 4 SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery 2. Ordinance - Correcting a Scrivener's Error in Ordinance No. 16-008 The Assistant County Attorney presented this item. She stated that on June 7th the Board adopted Ordinance No. 16-008 which scheduled a referendum for the November 8th election to allow the voters to consider a proposed 0.5 percent infrastructure surtax. She indicated that the draft of that ordinance included a scrivener's error regarding the ending date of the tax, if approved. Staff continued that date was listed as December 31, 2037 where it should have stated December 31, 2036. The draft ordinance provided to the Board would correct that error. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery B. COMMUNITY SERVICES 1. County Owned Property Suitable for Affordable Housing The Manager of the Housing Division presented this item for an inventory list of real property that can be used for affordable housing, as required by Florida Statute. She indicated that at this time there are 2 parcels on that list; 5291 Amy Lane and 7508 Coquina Ave. She stated that at this time the Housing Division is exploring funding sources to possibly provide housing units on these parcels. Staff noted that the statute requires a public hearing for this item. Commissioner Dzadovsky asked staff if there have been efforts made by the affordable housing program to reach out to homeless veterans in the community. Staff answered that the application process is open to anyone and encouraged veterans to apply. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Frannie Hutchinson, District No. 4 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery 10. REGULAR AGENDA A. OFFICE OF MANAGEMENT & BUDGET 6 w E- z LL O J Q O W a a Q 6 1 P a g e Packet Pg. 14 4.A Regular Meeting Tuesday, July 26, 2016 9:00 AM 1. Setting of FY 2017 Proposed Millage Rates and Dates for Budget Public Hearings The County Administrator introduced this item for the Board to approve the proposed millage rate, also known as the property tax rate for the next fiscal year. He explained that property taxes are a source of county revenue and are used to provide services to the community. He stated that this action by the Board will help support the proposed $504.7 million operating and capital budget for next year. He concluded that per the recent budget workshops, the tax rate will be decreasing. The County Administrator introduced the OMB Director to present a summary of the budget, the proposed millage rate and the recommendation from the Citizens' Budget Committee. He began by covering the overall budget of $504.7 million, which is a decrease of 0.5% from the previous year amended budget. Staff continued by listing the major accomplishments by the county during the previous year, including the 2nd Street reconstruction project, the 800 MHz radio system, completion of the Becker House Nature/Ecotourism Center, a new hangar at the Treasure Coast Airport, the Rosser Blvd library, the Midway Road widening project, expanding the capacity of the Hutchinson Island wastewater treatment plant and recent FPL energy efficiency projects. The OMB Director continued by presenting the current condition of the Budget Stabilization Fund and the plans for the future of the fund through 2020. He emphasized the need for the county to remain disciplined with reserve funds through 2020 to reverse current trends. Staff presented a detailed look at the overall budget and General Fund/Fine and Forfeiture Fund next. He utilized charts to demonstrate how the total recommended budget will be allocated for fiscal year 2017. He summarized that the county's main operations are located in the General Fund/Fine and Forfeiture Fund portion of the recommended budget. For the fiscal year 16-17 this amount is $162.7, which represents an increase of 3.88% or $8 million. Next, the OMB Director presented the property values and property taxes. He presented a chart demonstrating the taxable property values in the county from 2006 to the projected values in 2017. He explained that for 2017 the property values have increased 7.32% countywide and the county should be conservative with the revenues generated by these changes. Staff presented the fiscal year 2017 recommended millage changes, which were based on creating a balance despite the significant growth. Commissioner Hutchinson asked for an explanation of the Fine and Forfeiture Fund restrictions. The OMB Director answered that this fund is primarily restricted to public safety activities such as the sheriff and the jail. The General Fund can be used for almost any purpose in the county. Staff summarized that the overall changes in the millage rate for fiscal year 2017 will result in a gross reduction in taxes of $1.1 million and reduction in millage rate of 0.1000. He noted that this impacts all property owners in the county. The OMB Director reviewed a worksheet analysis comparing the millage and taxes for previous years with the recommended rates for 2017. He summarized that the increase in taxes collected is based primarily on the values. He presented a chart of the impact on a homeowner in the county and demonstrated an example based on the average property value. In this example, the property owner will experience a slight increase of $.0.23 for their property taxes in 2017. rn w M z M U- 0 J 0 W a a Q 7 1 Packet Pg. 15 Regular Meeting Tuesday, July 26, 2016 9:00 AM 4.A Staff presented the Board with the recommendations from the Citizens' Budget Committee from their meeting on July 15th. He explained that the committee recommended the budget of $504.7 million and the reduction of the millage of 0.1 mills and provided the effects for the individual taxing authorities. Staff concluded his presentation with a list of the next steps which included the budget hearings scheduled for September 8th and September 22nd at 6:00 PM. The County Administrator explained the importance of setting the maximum millage rate for the county is an important step to establishing a budget in the State of Florida. He spoke about the countless hours county staff, constitutional offices, courts and committees have spent reviewing this process. He concluded with staff's recommendation of Board approval for setting the millage rates in order to comply with the Truth in Millage requirements; advise the Property Appraiser's Office of the millage rates as outlined in the worksheet analysis of roll -back millage rate for the fiscal year 16- 17 under the column heading "2016-2017 proposed millage.", set two public hearings on September 8th and September 22nd at 6:00 PM in the Roger Poitras Administration Annex Commission Chamber, authorize the County Administrator to be able to modify the millage rates between the General Fund and Fine and Forfeiture Fund as long as the total countywide millage stays the same, and set the proposed aggregate millage as outlined on the worksheet analysis of roll -back millage rate for the fiscal year 2016-2017 budget under the column headed "2016-2017 proposed millage." Chairman Johnson introduced Daniel J. Kurek, chairman of the Citizens' Budget Committee. Mr. Kurek felt that the most important aspect of the recommendation by the committee was concern over the use of reserve funds in the amount of $9.5 million to balance the budget. He indicated that the County Administrator and the OMB Director stated their plan to discontinue this practice in the next several years. He continued, that the expectations of county services are increasing each year as the county grows. He explained that the committee had a split vote regarding the decrease, with the majority choosing to follow the County Administrator's recommendation. Commissioner Dzadovsky thanked Mr. Kurek and the Citizens' Budget Committee for their work on reviewing the budget. Chairman Johnson thanked Mr. Kurek for starting the committee and spoke about the value it provides to the Board. He also thanked the Office of Management and Budget staff and the County Administrator for their work and communication during this process. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Frannie Hutchinson, District No. 4 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery B. PUBLIC WORKS 1. Port of Fort Pierce, Fisherman's Wharf Roadway Improvements Design & Permitting, Culpepper & Terpening, Inc. rn w M z U_ 0 J 0 W a a Q 8 1 Packet Pg. 16 Regular Meeting Tuesday, July 26, 2016 9:00 AM 4.A The County Port Engineer presented this item for a status update of the Port of Fort Pierce, Fisherman's Wharf project. He explained the objective of the project to create a transition zone between downtown and the commercial area to the north. Staff provided the background and previous efforts related to the development of the area. He summarized the take away items from these previous efforts: land use area was identified, the need for port infrastructure, identification of potential funding and the concept design for the Fisherman's Wharf area. The County Port Engineer provided the Board with a status update of the project that indicated the major steps completed, including which funding has been applied for and received. Staff also detailed the next steps to be taken towards completion of the project. Staff concluded with a recommendation to start with the design of the Fisherman's Wharf roadway and approve the work authorization for the consultant. Commissioner Hutchinson commented on the years of planning to get to this point and the recent completion of payment of the port property bond. She asked if the Board would direct staff to begin looking at the northern section of the port, on the county's property, for what infrastructure improvements need to be considered. She emphasized the importance of beginning the effort early because of the lengthy grant application process to follow. Commissioner Hutchinson stated that the improvements will build interest for those looking to locate in the area. Commissioner Dzadovsky agreed with Commissioner Hutchinson's comments and stated the value of the relationship with the City of Fort Pierce in regards to the port. He reiterated the appeal of combined city and county support and the increased interest that will be focused on the area. He expressed support of conducting a workshop on the topic. Chairman Johnson agreed with Commissioner Hutchinson's comments. He stated that it would be valuable for potential contract holders to see that the county is willing to address any needs in the area. The County Business Navigator addressed the Board's concerns and stated that staff is in the process of moving forward with those efforts. He also acknowledged the importance of the relationship with the City of Fort Pierce. The County Port Engineer added that the Public Works Department is working on a work authorization for a natural resources sea grass study at the port. He felt that this would be a good start to identifying the natural resources at the port. RESULT: ADOPTED [UNANIMOUS] MOVER: Frannie Hutchinson, District No. 4 SECONDER: Chris Dzadovsky, District No. 1, Vice -Chairman AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery 11. ANNOUNCEMENTS rn w M z M U_ 0 J 0 W a a Q 9 1 Packet Pg. 17 Regular Meeting Tuesday, July 26, 2016 9:00 AM 4.A A. The Board of County Commissioners will hold a Regular Board meeting on August 2, 2016 at 6pm in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. B. The Board of County Commissioners will hold an Informal Meeting on August 9, 2016 at gam in Conference Room #3 of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. C. The Board of County Commissioners will hold a Regular Board meeting on August 16, 2016 at gam in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. w E- Commissioner Dzadovsky - Waterway Cleanup z E Commissioner Dzadovksy commended the volunteers who participated in the Treasure Coast o waterway cleanup the previous weekend. He stated that 16 tons of trash were removed from Q waterways and beaches. He thanked them for their work to take care of the community. o Chairman Johnson commented on the cooperation between the county and the City of Fort a Pierce and Port St. Lucie. He thanked the cities for their commitment to the county's efforts. a- 12. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. 10 1 Packet Pg. 18 4.B S■TkaL■(di 1 E COUNTY F L O R r D A BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Regular Meeting August 2, 2016 Convened: 6:00 PM Adjourned: 6:27 PM 1. CALL TO ORDER The meeting was called to order at 6:00 PM by District No. 5, Chairman Kim Johnson Attendee Name Kim Johnson V District No. 5, Chairman Arrived Present 6:00 PM Chris Dzadovsky District No. 1, Vice -Chairman Present 6:00 AM Tod Mowery District No. 2 Present 6:00 PM Paula A. Lewis District No. 3 Present 6:00 PM Frannie Hutchinson District No. 4 Present 6:00 PM Howard Tipton Administrator Present 6:00 PM Bob Adolphe Deputy County Administrator Present 6:00 PM Daniel S. McIntyre County Attorney Present 6:00 PM Heather Young Asst. County Attorney Present 6:00 PM Edward Matthews Parks, Recreation & Facilities Director Present 6:00 PM Don West Public Works Director Present 6:00 PM Laurie Waldie Utility Director Present 6:00 PM Beth Ryder Community Services Director Present 6:00 PM Asheley Hepburn Director, Office of Management & Budget Present 6:00 PM Leslie Olson Director, Planning & Development Services Present 6:00 PM Melissa Upton Clerk to the Board Present 6:00 PM 2. 3. INVOCATION PLEDGE OF ALLEGIANCE W Z 9 U- O J O w a a a Generated 8151201610:17AM Packet Pg. 19 Regular Meeting Tuesday, August 2, 2016 6:00 PM 4.13 9 5. L-1 7. APPROVAL OF MINUTES There are no items scheduled. PROCLAMATIONS APPROVAL A. Proclamation - Recognizing the launch of the Treasure Coast Manufacturers' Association (TCMA) in St. Lucie County, Florida. Chairman Johnson expressed his excitement over the formation of the Treasure Coast Manufacturers' Association. Jerry Jacques from Advanced Machine and Tool accepted the proclamation as the TCMA President. He spoke about the hard work and passion that went into creating the group. He also mentioned the benefits the group will provide the community, including education and training and stronger relationships with local government. He explained the TCMA's goal of educating local businesses on the resources available to them. Tammy Roncaglione from Center State Bank also addressed the Board. She announced the official kickoff event for the Treasure Coast Manufacturers' Association. Ms. Roncaglione spoke about the positive reception of the group by manufacturers. She offered the Board an opportunity to tour local manufacturing operations. She emphasized the value of manufacturing jobs in the county. Pete Tesch from the Economic Development Council also addressed the Board. He indicated that the EDC is excited to provide support to the TCMA. He added that the County's Business Navigator has been a valuable asset to local employers. Mr. Tesch explained the progress of working with manufacturers to ensure St. Lucie County is pro -growth, pro -business and pro - manufacturing. Chairman Johnson thanked county staff for their work assisting the TCMA. RESULT: ADOPTED [UNANIMOUS] MOVER: Frannie Hutchinson, District No. 4 SECONDER: Tod Mowery, District No. 2 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson PUBLIC COMMENT (excluding Public Hearing items) Frederick Jackson, 5100 Okeechobee Road, Fort Pierce - Mr. Jackson addressed the Board on his concerns regarding police -involved shootings in St. Lucie County and throughout the country. He spoke about the process of investigating use -of -force cases and asked the Board to pursue the topic with the Sheriff's Office. He emphasized the importance of addressing these problems quickly to prevent escalation. PRESENTATIONS A. NACIO Award Presentation - Nicole Fogarty, Legislative Affairs Manager 6 w z 2 U_ 0 J 0 o: a a Q 2 1 P a g e Packet Pg. 20 Regular Meeting Tuesday, August 2, 2016 6:00 PM 4.6 The County Legislative Affairs Manager spoke about the National Association of Counties conference. She stated that St. Lucie County received 7 awards, including best in show for the county's public service announcement series on single stream recycling. She introduced the county's Communications Division Director to accept the award. Staff explained that this is the tenth consecutive year that St. Lucie County has received awards from the National Association of County Information Officers, but this is the first best in show award. He noted that the county received awards for 5 of their 6 entries, including awards for media coverage of the student transit program, the county Facebook page, and the redesign of the county website. The Communications Division Director thanked staff for their hard work and cooperation. B. 2016 Chili Cook -Off Awards Presentation - Ed Matthews, Parks, Rec & Facilities Director The Director of the Parks, Recreation and Facilities Department presented the Board with the results of the 2016 Chili Cook -Off. He announced that St. Lucie County won 7 awards at the event that took place at the Fenn Center on July 16th. Staff explained that the fundraiser benefited the Boys & Girls Club of St. Lucie County and raised over $63,000 through the combined effort of 35 organizations. The Director of Parks, Recreation and Facilities thanked his staff who organized the event. Staff thanked the various departments involved; Community Services, Veterans Services, the IT Department, Environmental Resources, Parks, Recreation and Facilities, Human Resources and the Oxbow Center. He commended staff that volunteered and brought their families to participate as well. He listed the awards won by the county: 1st place for best costuming, 1st place for the government award, Lorna Thompson won the Little Miss Chili Pepper competition, 2nd place for best chili, 3rd place for booth decorations, 3rd place for the overall challenge award and 3rd place for fundraising. The Board of County Commissioner's booth brought in $3802 for the Boys & Girls Club. Staff thanked the Board for allowing the team to represent them at the event and presented them with the awards. Commissioner Dzadovsky commented on the success of the event each year. 8. CONSENT AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Johnson, Dzadovsky, Mowery, Lewis, Hutchinson A. WARRANTS 1. Warrant List 42 B. ADMINISTRATION There are no items scheduled. C. COUNTY ATTORNEY F w z 2 LL 0 J a 0 a IL a 3 1 P a g e Packet Pg. 21 4.13 Regular Meeting Tuesday, August 2, 2016 6:00 PM 1. All Aboard Florida - Payment of Legal Defense Invoices through All Aboard Legal Defense Fund 2. Minto LakePark at Tradition - Educational Facilities Impact Fees - Request for Refund 3. Amendment to Traffic Signal Maintenance and Compensation Agreement with Florida Department of Transportation (FDOT) 4. Resolution - Reimbursement Resolution regarding possible improvements to the St. Lucie County Sports Complex 5. Florida Yards and Neighborhood Program - Termination of Interlocal Agreement D. COMMUNITY SERVICES There are no items scheduled. 1e1P7►41011-]l: t00 01 There are no items scheduled. F. ENVIRONMENTAL RESOURCES There are no items scheduled. I:�� : l�I ►�i 1e1 is > <:T ��1�I :Z�l �� There are no items scheduled. H. INFORMATION TECHNOLOGY There are no items scheduled. I. MOSQUITO CONTROL & COASTAL MGMT. SERVICES There are no items scheduled. J. OFFICE OF MANAGEMENT & BUDGET 1. Second Amendment To The July 14, 2009 General Financial Advisory Agreement K. PARKS, RECREATION & FACILITIES There are no items scheduled. L. PLANNING & DEVELOPMENT SERVICES There are no items scheduled. 4 1 P a g e Packet Pg. 22 4.13 Regular Meeting Tuesday, August 2, 2016 6:00 PM M. PUBLIC SAFETY There are no items scheduled. N. PUBLIC WORKS There are no items scheduled. O. SHERIFF'S OFFICE There are no items scheduled. P. SOLID WASTE There are no items scheduled. Q. SUPERVISOR OF ELECTIONS There are no items scheduled. R. TRANSPORTATION PLANNING ORGANIZATION There are no items scheduled. S. UTILITIES There are no items scheduled. NON -AGENDA ITEM: COMMISSIONER DZADOVSKY APPOINTMENTS Commissioner Dzadovsky asked the Board to ratify the following appointments as part of the Consent Agenda: • Ron Harris to the Board of Adjustment • Reappoint Patrick Campion to the Code Enforcement Board 9. PUBLIC HEARINGS There are no items scheduled. 10. REGULAR AGENDA There are no items scheduled. 11. ANNOUNCEMENTS 5 1 P a g e Packet Pg. 23 Regular Meeting Tuesday, August 2, 2016 6:00 PM 4.13 A. The Board of County Commissioners will hold an Informal Meeting on August 9, 2016 at gam in Conference Room #3 of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. The County Administrator indicated that this meeting has been cancelled. B. The Board of County Commissioners will hold a Regular Board meeting on August 16, 2016 at gam in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. C. The Board of County Commissioners will hold a Regular Board meeting on September 6, 2016 at 6pm in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 LU Virginia Avenue, Fort Pierce, FL. z D. The Board of County Commissioners will hold two Budget Hearings, on September 8th and o 22nd respectively, as they consider and adopt the annual budget for FY2016/2017. Both Q hearings will be begin at 6:00 p.m. and will be held in the Commission Chambers of the Roger o Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. a a E. The Master Gardeners of St. Lucie County are holding their Family Fall Festival on Saturday, Q October 8th from Sam to 2pm Non -Agenda Item: Chairman Johnson Statement Chairman Johnson spoke about a recent event he attended for the City of Fort Pierce. He commended county staff for their work each day and the accolades they have received. He emphasized the value of the relationship with staff and their efforts to work together for St. Lucie County. 12. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. 6 1 P a g e Packet Pg. 24 8.A.1 07/29/16 ST. LUCIE COUNTY - BOARD PAGE FZABWARR WARRANT LIST #43- 23-JUL-2016 TO 29-JUL-2016 FUND SUMMARY FUND TITLE EXPENSES PAYROLL 001 General Fund 435,586.25 579,900.86 001461 RCMP 2017 -002 0.00 263.88 001462 Chase Settlement Grant 3,850.00 0.00 001463 FCTD Planning Grant FY16/17 6.79 721.84 001512 Neighborhood Stabilization Program 0.00 708.83 001538 HUD Neighborhood Stab 3 35,000.00 559.60 001550 HUD Shelter Plus Care 0.00 511.20 001563 HUD CDSG FY 2013 0.00 1,945.99 001570 EMPG FY16 24,080.00 0.00 001572 HUD Shelter Plus Chronic 0.00 38.31 001573 HUD Shelter Plus Care Grant 90.00 29.85 001574 CSBG 2016 135.00 3,182.28 001575 Metropolitan Planning / Sec 5305d 405.00 3,007.40 _ 001576 Support Services for Veterans 0.00 1,584.80 y 001577 Lagoon Life Education Program 0.00 1,333.60 001580 Section 112/MPO/FHWA Plan FY16/17 0.00 9,080.06 Z 001826 SAFER St Lucie Disaster Education 0.00 1,600.00 Q 101 Transportation Trust Fund 620.70 39,109.70 101001 Transportation Trust Interlocals 1,961.00 1,381.60 101002 Transportation Trust/80% Constitut 29,185.17 46,460.49 14 101003 Transportation Trust/Local Option 20,093.49 14,768.88 ,o 101004 Transportation Trust/County Fuel Tx 93,659.87 16,277.54 102 Unincorporated Services Fund 1,879.80 60,524.55 y 102001 Drainage Maintenance MSTU 28,045.61 17,266.88 y 105203 State Aid to Libraries FY 2016 145.37 0.00 107 Fine & Forfeiture Fund 444,417.78 150,260.86 a 107001 Fine & Forfeiture Fund --Wireless Sur 0.00 1,060.03 107002 Fine & Forfeiture Fund-E911 Surchar 0.00 1,060.03 M 107003 Fine & Forfeiture Fund-800 Mhz Oper 2,438.29 0.00 107006 F&F Fund -Court Related Technology 1,186.09 10,516.02 0 0 ill River Park I Fund 3,312.59 0.00 112 River Park II Fund 769.56 0.00 v 120 The Grove Fund 228.94 0.00 122 Indian River Estates Fund 1,062.87 0.00 E 126 Southern Oak Estates Lighting 160.21 0.00 0 130 SLC Public Transit MSTU 0.00 2,322.24 0 130119 FTA 5307 FY13 0.00 1,428.80 139 Palm Grove Fund 990.00 0.00 140 Airport Fund 3,220.34 11,461.60 140001 Port Fund 0.00 3,177.61 140376 FDOT New Port Ent 2nd street Imp 5,067.00 0.00 160 Plan Maintenance RAD Fund 5,427.09 2,946.46 183 Ct Administrator-19th Judicial Cir 4,001.85 4,989.78 183004 Ct Admin.- Teen Court 703.50 3,275.73 183006 Guardian Ad Litem Fund 16,744.51 0.00 184001 Artificial Reef Program 0.00 1,645.60 185015 FHFC SHIP 2014-2015 0.00 155.68 185016 FHFC SHIP 2015-2016 0.00 585.93 Packet Pg. 25 8.A.1 07/29/16 FZABWARR FUND TITLE 187 189110 189203 190 310001 316001 318 362 401 418 451 458 471 478 479 491 505 505001 505002 611 625 801 ST. LUCIE COUNTY - BOARD WARRANT LIST #43- 23-JUL-2016 TO 29-JUL-2016 FUND SUMMARY Boating Improvement Projects Dome Consortium 2014 Hardest Hit fund Advisor Services Sports Complex Fund Impact Fees -Library 5th Cent Fuel -Capital County Capital -Transportation Bond Sports Complex Improv Fund Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement Fund Water & Sewer District Operations Water & Sewer District R&R Water & Sewer Dist. -Cap Facilities Building Code Fund Health Insurance Fund Risk Management Fund Health Insurance Administration Tourist Development Trust-Adv Fund Law Library Bank Fund GRAND TOTAL: EXPENSES 1,332.05 0.00 0.00 9,709.03 13,033.31 5,401.55 16,298.43 22,414.05 83,911.45 983.63 93.55 0.00 4,751.30 0.00 0.00 13,042.09 3,409.72 2,870.25 0.00 4, 974.71 35,996.51 14,118.84 1,396,815.14 PAGE PAYROLL 0.00 371,87 136.22 26,578.60 0.00 0.00 0.00 0.00 92,168.43 17,460.62 5, 972.02 1,091.39 8,888.56 1, 684.97 1, 520.50 33, 629.27 0.00 3,258.38 3,180.85 4,084.01 0.00 0.00 1, 195, 170. 20 2 Packet Pg. 26 8.A.1 08/05/16 FZABWARR FUND TITLE 001 001457 001560 001563 001574 001575 001580 101 101002 101004 102 102001 107 107003 107006 115 118 121 130 140 140001 160 170 183 183001 183004 183006 185015 189109 190 222 223 310001 310006 316 318 320 321 401 418 451 471 478 479 491 505 505001 611 ST. LUCIE COUNTY - BOARD WARRANT LIST 444- 30--JUL--2016 TO 05-AUG-2016 FUND SUMMARY General Fund FCTD Planning Grant Section 112/MPO/FHWA/Planning HUD CDBG FY 2013 CSBG 2016 Metropolitan Planning / Sec 5305d Section 112/MPO/FHWA Plan FY16/17 Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/County Fuel Tx Unincorporated Services Fund Drainage Maintenance MSTU Fine & Forfeiture Fund Fine & Forfeiture Fund-800 Mhz Oper F&F Fund -Court Related Technology Sheraton Plaza Fund Paradise Park Fund Blakely Subdivision Fund SLC Public Transit MSTU Airport Fund Port Fund Plan Maintenance RAD Fund Court Facilities Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.- Teen Court Guardian Ad Litem Fund FHFC SHIP 2014-2015 Home Consortium 2013 Sports Complex Fund Lease/Purchase FPL 2025 Lease/Purchase Motorola Impact Fees -Library Impact Fees -Transportation County Capital County Capital -Transportation Bond Jail Security Upgrade Capital Imp Rev Bonds 2015 Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund Water & Sewer District Operations Water & Sewer District R&R Water & Sewer Dist. -Cap Facilities Building Code Fund Health Insurance Fund Risk Management Fund Tourist Development Trust-Adv Fund EXPENSES 231,494.30 1,449.20 24.48 6.82 1,361.46 196.48 326.70 275.48 9,512.40 1,800.00 8,071.45 43,552.35 39,158.02 27,796.82 2,173.05 594.26 827.73 83.06 7.30 2,584.44 789.98 6.79 5,400.00 1,378.31 340.00 2,396.64 3,918.64 6,998.77 75.00 34,651.72 5,000.00 4,000.00 2,222.26 624,710.93 9,018.00 94,004.56 137,728.78 11,080.50 538,939.09 17.25 9,370.14 10,391.36 51,181.00 5,548.00 44.23 21,268.48 2,288.12 3,591.90 PAGE PAYROLL 0.00 0.00 500.00 0.00 0.00 655.84 7,921.08 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 796.80 0.00 0.00 N H Z 61 Packet Pg. 27 8.A.1 06/05/16 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #44- 30-JUL-2016 TO 05-AUG-2016 FUND SUMMARY FUND TITLE EXPENSES 650 Agency Fund 32,385.60 801 Bank Fund 25,778.53 GRAND TOTAL: 2,015,820.40 PAGE 2 PAYROLL 0.00 0.00 9,873.72 62 Packet Pg. 28 8.B.1 ITEM NO. (ID # 3724) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: John Wiatrak, Airport Manager St. Lucie County International Airport Division Custom's Renovation Change Order No. 05 DATE: 08/16/2016 *CONSENT AGENDA\ADMINISTRATION Treasure Coast International Airport's Customs Building Renovation Project will renovate and significantly upgrade the Customs building, originally built in 1979. The renovation includes a complete interior demolition and reconfigured interior layout, new roof, facade, upgraded security measures and is designed for Customs' new and popular Global Entry program. The original project budget was $2,098,254.00. The cost after Change Order No. 3 and this change order will be $2,305,404.14. The majority of this increase covers the added Global Entry feature and accounts for existing structural and site conditions causing ceiling heights to be adjusted, additional concrete and block and the relocation of an exterior door requested by Customs officials. The total amount of this change order is $54,194.54. This amount exists in Airport Reserve Funding. PREVIOUS ACTION: 04/07/2015 - Awarded the Custom's Building Renovation Project bid to ANATOM Construction. 05/17/2016 - Change Order #03 approved. FINANCIAL IMPACT: Sufficient funds are available in the Airport's Reserve (account string #140-9910-599300-800) and will be transferred to account string #140-4220-562000-114601 as additional Airport match funds to cover the increase to Change Order No. 5. RECOMMENDATION: Staff recommends Board approval of Change Order No. 05 for the Customs Building Renovation, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Packet Pg. 29 8.B.1 Coordination/Signatures 4aniee/S.cIntyre, C kntyttrey 8/15/2016 Ho and Tipton, Countf Administrate 8/15/2016 Updated: 8/15/20164:01 PM by Katrina Slay Page 2 Packet Pg. 30 8.B.1.a Summary- ASI#4: COR's 012, 013, 017, 018, 021, 022, 023, 024, 025, 026, 027 Date: 7/29/2016 7:11 CHANGE ORDER REQUEST Title: ASI #4 Issued June 30, 2016 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White FFA,1qJXMAA70M A C 0 N S T R v C T E 0 N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. CHANGE ORDER REQUEST TYPE ❑ErrorslOmissions ❑Unforeseen Condition ❑Owner Request ❑Value EngineeringlSubstitution QOther: DESCRIPTION OF CHANGE Remove Exterior Door on West Wall & Reinstall - 012 Removal & Reinstall door Saw Cut Masonry wall Install CMU wall Stucco & Paint PM Time/Expenses Additanal Footing & Slab - 013 Excavate for Footing Additional Footing & Slab PM Time/Expenses Framing, Drywall, Mesh & Finishes as per ASI#4 - 017 Material Framing Drywall Finshes Mesh PM Time/Expenses Demolition & Remobilization - 018 Demolition & Remobilization PM Time/Expenses Eyewash Station 2 - 021 Eyewash Credit $ 350.00 PM Time/Expenses Westside Slab Door 119 -022 Excavate Grade, Form Rebar & Concrete PM Time/Expenses North Side Walkway Slab and Footing - 023 Additional concrete & Rebar PM Time/Expenses Additional Blocks, Rebar & Concrete 7' to 10' -024 Additonal Blocks, Rebar & Concrete 7' to 10' PM Time/Expenses Changes to Generator Stem Wall Footing & Add Rebar - 025 Changes to Generator stem wall footing & add rebar PM Time/Expenses Additional Concrete, CMU, Reinforcement, # 57 Stone - 026 Excavate & Install # 57 Rock PM Time/Expenses HVAC Additional Material & Labor - 027 HVAC Additional Material & Labor PM Time/Expenses 3,533,00 Sub Total 3125 Fortune Way, Suite 13 1 Wellington, FL 33414 1 P. (561) 221-0226 I F. (561) 429-2904 W. www.anatomconstruUion.com $1,950.00 $ 600.00 $ 270.00 $730.00 $ 425.00 $ 200.00 $ 355.00 $ 200.00 $ 8,781.00 $ 378.00 $ 1,217.00 $ 280,00 $ 3,304.00 $ 550.00 $ 2,365.00 $ 400.00 00 0 IL $ 3,193.00 Ib U $ 450,00 lin O $ 150.00 Z $ 330.00 O $ 125.00 U $ 3,474.00 m $ 525.00 c $ 5,29800 $ 575.00 cy $ 2,491.00 Q $ 575.00 $ 3,012,00 $ 375,00 $ 2,209.12 $ 375.00 $45,162.12 Packet Pg. 31 8.B.1.a Item I Description Quantity Unit U.Price Tax I Total 1 Remove Door on West wall & Reinstall -012 1 $ 3,975.00 $ 3,975.00 2 Additional Footing & Slab - 013 1 $ 755.00 $ 755.00 3 Framing, Drywall, Mesh & Finishes -017 1 $ 14,510.00 $ 14,510.00 4 Demolition & Moblization - 018 1 $ 2,765.00 $ 2,765.00 5 Eyewash Station - 021 1 $ 3,643.00 $ 3,643.00 6 Westside Slab Door 119 - 022 1 $ 605.00 $ 605.00 7 North walkway Slab & Footing - 023 1 $ 3,999.00 $ 3,999.00 8 Additional Block, Rebar & Concrete - 024 1 $ 5,873.00 $ 5,873.00 9 Generator Stem Wall Footing - 025 1 $ 3,066.00 $ 3,066.00 10 Excavate & Install # 57 Rock - 026 1 $ 3,387.00 $ 3,387.00 11 HVAC Additional Material & Labor - 027 1 $ 2,584.12 $ 2,584.12 OHP 1 $ 9,032.42 $ 9,032.42 TOTAL COST $ 54,194.54 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Date Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date N M LO r O t0 O N r O O d Packet Pg. 32 8.B.1.a CHANGE ORDER REQUEST 012 - ASI#4 Date: 7/25/2016 10:43 CHANGE ORDER REQUEST Remove & Reinstall Exterior Door on West Wall Title: to window North. Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Gree White FFA.IA&mAwrom `� C Q N S T Ft U C T t O N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. CHANGE ORDER REQUEST TYPE ❑Frrorslomissions ❑Unforeseen Condition ❑Owner Request nvalue Engineering I Substitution QOther. DESCRIPTION OF CHANGE Remove and Reinstall Exterior door on West wall to window North. $ 1,950.00 Saw Cut Masonry Wall $600.00 Install CMU wall $270.00 Stucco & Paint $730.00 PM Time/Expenses $425.00 Sub Total $ 3,975.00 Item Descriptin Quantity Unit U.Price Tax Total 1 Remove & Reinstall Door on West Wall 1 $ 3,975.00 $ 3,975.00 2 OHP 1 $ 795.00 $ 795.00 S - TOTAL COST $ 4,770.00 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune Way, Suite 13 1 Wellington, Fl- 33414 1 P. {561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com a� E L O m a� c La L U c O W to O c m rn E O r to 3 U N s` M N M LO 0 0 N r oo O [L m U LO O z 0 U is m r c m E t v LC .r r a Packet Pg. 33 CHANGE ORDER REQUEST 013 - ASI#4 Date: 7/25/2016 10:54 CHANGE ORDER REQUEST Title: Additional Footing & Slab - RFI-36 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a FF.,&1j.kmA&wrom `*C 0 N S T Ft u C T 1 a N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑FrrarslOmissions ❑Unforeseen Condition ❑Owner Request ❑Value Engineering I Substitution DESCRIPTION OF CHANGE Excavation Additional Footing & Slab PM Time/Expenses Sub Total [D Other; $ 200.00 $ 355.00 $200,00 $ 755.00 Item Descriptin Quantity Unit U.Price Tax Total 1 RFI-36- Footing Missing 1 $ 755.00 $ 755.00 2 OHP 1 $ 151.00 $ 151,00 $ TOTAL COST $ 906.00 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune Way, Suite 13 1 Wellington, Fl- 33414 1 P. (561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 34 8.B.1.a CHANGE ORDER REQUEST 017 ASI#4 Date: 7/26/2016 7:02 CHANGE ORDER REQUEST Title: Framing, Drywall & Mesh - ASI#4 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BQCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Gree White CHANGE ORDER REQUEST TYPE ❑ Errors IOmissionsUnforeseen Condition DESCRIPTION OF CHANGE Framing, Drywall & Mesh - ASI#4 PM Time/Expenses rr•1q,&%PdAft70M ``C 0 N S T R U C T r O N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑Owner Request ❑Value EngineeringlSubsUtution Sub Total ❑✓ Other: $ 13,960.00 $550.00 $ 14,510.00 Item Descriptin Quantity Unit U.Price Tax Total 1 Framing, Drywall & Mesh - ASI#4 1 $ 14,510.00 $ 14,510.00 2 aHP i $ 2,902.00 $ 2,902.00 TOTAL COST Additional 12 Days to Contract $ 17,412.00 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date r a 3125 Fortune way, Suite 13 1 Wellington, FL 33414 1 P. (561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 35 CHANGE ORDER REQUEST 018 - ASI#4 Date: 7/25/201611:08 CHANGE ORDER REQUEST Title: Additional Concrete & Mobilization Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a FF�'JAIAMAAYOM `_ C O N S T R U C T I U N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑ErrorslOmissions ❑Unforeseen Condition ❑Owner Request []Value FngineeringlSubstitution DESCRIPTION OF CHANGE Additional Concrete Demolition & Mobilization PM Time/Expenses Sub Total [2]Other: $ 2,365.00 $400.00 $ 2,765.00 Item Descriptin Quantity Unit U.Price Tax Total 1 Additional Concrete & Mobilization 1 $ 2,765.00 $ 2,765.00 2 OHP 1 $ 553.00 $ 553.00 TOTAL COST $ 3,318.00 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune Way, Suite 13 1 Wellington, FL 33414 1 P. {561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 36 CHANGE ORDER REQUEST 021 - ASI#4 Date: 7/25/201611:13 CHANGE ORDER REQUEST Title: Eye Wash Station - A51 # 4 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a PFA-,1,&%mAmwrom C 0 N S T R U C T 1 0 N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑ Errors l0missions ❑Unforeseen Condition Downer Request ❑Value Engineering I Substitution DESCRIPTION OF CHANGE Eye Wash Station - ASI # 4 = $ 3,533.00 Credit for Portable eyewash station $ 340.00 PM Time/Expenses Sub Total ❑✓ Other: $ 3,193,00 $450.00 $ 3,643.00 Item Descriptin Quantity Unit U.Price Tax Total 1 Eye Wash Station - ASI # 4 1 $ 3,643.00 $ 3,643,00 2 OHP 1 $ 728.60 $ 728.60 TOTAL COST Additional 5 Days to Contract $ 4,371.60 ACCEPTANCE Owner: John Wlatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune way, Suite 13 1 Wellington, FL 33414 1 P. (561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 37 CHANGE ORDER REQUEST 022 - ASI#4 Date: 7/25/2016 11:23 CHANGE ORDER REQUEST Title: West Side Slab Door 119 - ASI#4 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a FrA,1RAftM^Y0M CON N STR UCTION Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. L O a) 0) ❑ErrorsiOmissions ❑Unforeseen Condition Downer Request []Value EngineeringlSubstitution ❑✓ Other. C DESCRIPTION OF CHANGE Excavate Grade, Form Rebar and Concrete PM Time/Expenses Sub Total La L U c O $ 150.00 $330.00 $ 125.00 W rn E $ 605.00 r N 7 U Item Descriptin Quantity Unit U.Price Tax Total 1 Grade, Form, Rebar & Concrete 1 $ 605.00 $ 605.00 2 OHP 1 $ 121.00 $ 121.00 TOTAL COST Additional 5 Days to Contract 726.00 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Iq N ti eM N M LO 0 0 N r a0 O a- ca U LO O z 0 Date U is Date m 00 r Date E t v LC .r r a 3125 Fortune Way, Suite 13 1 Wellington, FL 33414 1 P. (561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 38 CHANGE ORDER REQUEST 023 - ASI#4 Date: 7/25/2016 11:29 CHANGE ORDER REQUEST Title: North Walkway Slab & Footings- ASI#4 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County 80CC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a FrA,14Ammmirom `- C O N S T R U C T I O N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑FrrorslOmissions ❑Unforeseen Condition ❑owner Request ❑Value Erg ineeringlSubstitution DESCRIPTION OF CHANGE North Side Walkway Slab & Footings as per ASI##4 PM Time/Expenses Sub Total ❑� Other: $ 3,474.00 $525.00 $ 3,999.00 Item Descriptin Quantity Unit U.Price Tax Total 1 North Side Walkway Slab & Footings as per ASI M 1 $ 3,999.00 $ 3,999.00 2 OHP 1 $ 799.80 $ 799.80 TOTAL COST Additional 6 Days to Contract $ 4,798.80 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Velderrama, Project Executive Date Date Date 3125 Fortune Way, Suite 13 I Wellington, FL 33414 1 P. {561) 221-0226 1 F. (S61) 429-2904 W. www.anatomconstruction.com Packet Pg. 39 8.B.1.a CHANGE ORDER REQUEST 024 - ASI#4 Date: 7/25/2016 11:36 CHANGE ORDER REQUEST Title: Additional Block, Rebar a nd concrete 7' to 10' - ASI#4 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE Fr'&1q'&%MJ'k70M A&MMM,Mr C 13 N S T R U C T 1 Q N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑ Errors l0missions ❑Unforeseen Condition ❑Owner Request []Value EngineeringlSubstitution DESCRIPTION OF CHANGE Additional Block, Rebar and concrete 7' to 10' - A51#4 PM Time/Expenses Sub Total 0 Other: $ 5,298.00 $575.00 $ 5,873.00 Item Descriptin Quantity Unit U.Price Tax Total 1 Additional Block, Rebar and concrete T to 10' - ASI#4 1 $ 5,873.00 $ 5,873.00 2 OHP 1 $ 1,174.60 $ 1,174.60 $ TOTAL COST Additional 12 Days to Contract $ 7,047.60 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune way, Suite 13 1 Wellington, Ft 33414 1 P. (561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 40 CHANGE ORDER REQUEST 425 - ASI#4 Date: 7/25/2016 11:42 CHANGE ORDER REQUEST Title: Generator Stem Wall Footing - ASI#4 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BDCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a PF'&'1AftMAft70M` Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑Errorsiomissions ❑Unforeseen Condition ElOwner Request ❑Value Engineering I Substitution DESCRIPTION OF CHANGE Generator Stem Wall Footing - ASI#4 PM Time/Expenses Sub Total []✓, Other; $ 2,491.00 $575.00 $ 3,066.00 Item Descriptin Quantity Unit U.Price Tax Total 1 Generator Stem Wall Footing -ASHM 1 $ 3,066.00 $ 3,066.00 2 OHP 1 $ 613.20 $ 613.20 $ TOTAL COST Additional 12 Days to Contract $ 3,679.20 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune Way, Suite 13 1 Wellington, Fl- 33414 1 P. 1561) 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 41 CHANGE ORDER REQUEST 026 - ASI#4 Date: 7/28/2016 12:58 CHANGE ORDER REQUEST Title: Excavate and install 57 rock - ASI#4 Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a FFA-.1A&mA&wrom `C O N S T R U C T 1 O N Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑ErrorslOmissions (]Unforeseen Condition ❑owner Request ❑value EngineeringISubstitution (DESCRIPTION OF CHANGE Excavate and install 57 rock - ASI#4 PM Time/Expenses Sub Tota I ❑� $ 3,012.00 $375.00 $ 3,387.00 Item Descriptin Quantity Unit U.Price Tax Total 1 Excavate and install 57 rock - ASI#4 1 $ 3,387.00 $ 3,387.00 2 OHP 1 $ 677.40 $ 677.40 TOTAL COST Additional 8 Days to Contract $ 4,064.40 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune Way, Suite 13 1 Wellington, FL 33414 1 P. 15611 221-0226 1 F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 42 CHANGE ORDER REQUEST 027 - ASI#4 Date: 7/28/2016 8:10 CHANGE ORDER REQUEST Title: HVAC- Additional Material & Labor Project: SLCIA Customs Facility Building Renovation Owner: St Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Attn: John Waitrak/Greg White CHANGE ORDER REQUEST TYPE 8.B.1.a Fr,A.1^mAmmrom Job No.: LPA: 125946 Arch: Michael Baker International 5020 West Linebaugh Avenue, Suite 240 Tampa, Florida 33624 Attn: William A. Hayward, Jr. ❑ErrarslOmissions ❑Unforeseen Conditfon ❑Owner Request ❑value Engineering [Substitution DESCRIPTION OF CHANGE HVAC Additional Material & Labor PM Time/Expenses Sub Total ❑✓ Other: $ 2,209.12 $375.00 $ 2,584.12 Item Descriptin Quantity Unit U.Price Tax Total 1 HVACAdditional Material & Labor 1 $ 2,584.12 $ 2,584.12 2 OHP 1 $ 516.82 $ 516.82 $ TOTAL COST Additional 8 Days to Contract $ 3,100.94 ACCEPTANCE Owner: John Wiatrak, St Lucie County International Airport Architect: William A. Hayward., Michael Baker International ANATOM: Luis Valderrama, Project Executive Date Date Date 3125 Fortune Way, Suite 13 1 Wellington, FL 33414 I P. (561) 221-0226 I F. (561) 429-2904 W. www.anatomconstruction.com Packet Pg. 43 CHANGE ORDER ST. LUCIE COUNTY 8.B.1.b PROJECT: CHANGE ORDER NUMBER: No. 05 (name, address) St. Lucie County International Airport INITIATION DATE: 8/11/2016 Customs Facility Building Renovations CONSULTANT'S PROJECT NO.: TO (Contractor): ANATOM Construction Company ST. LUCIE COUNTY 3125 Fortune Way, Suite 13 CONTRACT NO: C15-04-306 Wellington, Florida 33414 CONTRACT DATE April 7, 2015 You are directed to make the following changes in this contract: (Additional sheet attached as Exhibit A - Yes -No-) Approval of Contractor's Change Order Requests 012, 013, 017, 018, 021, 022, 023, 024, 025, 026, and 027 The original (Contract Sum) was $ 2,098,254.00 Net change by previous authorized Change orders $ 152,955.60 The (Contract Sum) prior to this Change order $ 2,251,209.60 The (Contract Sum) will be (increased, deGFeased or unehanged) by this Change Order $ 54,194.54 The new (Contract Sum) including this Change order will be $ 2,305,404.14 The Contract Time will be (inGFeased, decreased o unchanged) by ( 0 ) Days The Date of Substantial Completion as of the date of this Change Order therefore is: Substantial: April 24, 2017 Final: June 28, 2017 Funds Available: Account Number The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result or increases or decreases in costs and time of performance caused directly and indirectly from the Chanqe Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. CONTRACTOR: ANATOM Construction Company Contractor: 3125 Fortune Way, Suite 13, Wellington, FL 33414 Address By: Date: ATTEST: Deputy Clerk APPROVED: Treasure Coast International Airport and Business Park St. Lucie County Department: 2300 Virginia Avenue, Ft. Pierce, FL 34982 Address By: Date AUTHORIZED: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: Chairman Approved as to Form and Correctness: Cl a� L O as a� c c� U c 0 41 0 c a� E 0 r N 7 U N ti uO O U E 0 .r 0 c Q m 00 r c m E t R .r a County Attorney Packet Pg. 44 8.C.1 ITEM NO. (ID # 3690) TO: PRESENTED BY: SUBMITTED BY: cl miprT- AGENDA REQUEST Board of County Commissioners JoAnn Riley, Property Acquisitions Manager Property Acquisition Division DATE 08/16/2016 *CONSENT AGENDA\COUNTY ATTORNEY Revocable License Agreement - River Park - Unit 9 - Conte - 141 NE Penlynn Avenue - Parcel ID 3419-570-0115-000-6 BACKGROUND: Mr. Conte has requested a Revocable License Agreement to install a 6-foot wood fence in the drainage/utility easements on the sides and rear of his property. Staff has approved the Revocable License Agreement with the understanding if the encroachment causes any flooding or utilities need to be installed Mr. Conte must move the fence at his own expense. PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct Mr. Conte to record the document in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: Coordination/Signatures Daniel'S. McIntyre, C my ttorney 8/2/2016 Packet Pg. 45 8.C.1.a PED0L o r Q Packet Pg. 46 LOCATION MAP Dlsculraen St_ wcle C—ty mazes rw w ty, revresenutbn or ghty ae to the mMent eepeence, acaaacy. timeliness, or campteteness of ahy or the p Aata InM—ti n pm,wed heiem. D 0.0050.01 0.02 0.03 0.04 me reader should rwt fety on the deta provlEed herein }or any reason. St. Lome Coolly -plvay di.e ime any repesenbit— and warranties, -ud g, wily limWion. the implies Miles fan&es eF memhamabiiAy and feneeb ter a ph" leI purpose_ St. Wcie County a tatl assume no I &Jhy foc 1. A",,,, omKStens, op Inacwrades 4n the 'mbneafnn provided regardless or now caused: or 2. Any di,D— made or oott. ialren er rmt tauten try any person in rat eme upon any in Formation ar data furnished hareender. Packet Pg. 47 fW rAP AAo eo I LOT4 BLOCK81 OCCLPIm WDdh1E 312.00' S 89°33'10" W no 1"p 17DA AVV LOT 16 c BLOCK81 O�IED `7' O C` tl to _-_._.....J I I 1&D a FAO MAP S 89*33'10" W NOW 78.00' 531.00' S 89°33'10' W 8.C.1.c LOTS U BLOCK81 BLO 5 Oacu�1ED N a occ r 1D'Dd OF F7160�'a4 ..__W. - a 78.00' Nov MFTAt - f I&DAMOr- / d b o Q C 2+( c 12 rw�rAc a k 40.W LOT 17 BLLO�pyCK81 ` a m �7 7MW RE3l0lEMC.E Q 52AV rn C � BETE 01 c� [aOVE El17ity � to J � l 78.01T NO V S 89"33'10" W 50.01 W co 78.00' S 89"33'10" W d 1 FfiM Y# V VGAVE 9 60I RM 20 HALT CD c m u- y. T K7 = E Appliwt has been advised NO structures s 0 _ ca can be oro Cted within any easement or Q right c f way unless otherwise aPProved. Applicant Initials CERTIFIED TO: - CC }I LAWRENCE CONTE,-. ALL DRAT 5 AMERICAN FINANCIAL NETWORK, INC., ISAOA;4 R 01 SPRir �N I TREASURY COAST ABSTRACT AND TITLE INSURANCE j ' ATE S16N£I} THE IfPI I, COMPANY; OTMEK P C OLD REPUBLIC NATIONAL, TITLE INSURANCE COMPANY; ARNOLD /f �'LOMAk I ICENSEI�14,4j'?j�'. DOCUMENT Is 1 Packet Pg. 48 THIS AGREEMENT, made. and entered this s day of 2016, by and between ST. LUCIE COUNTY apolitical subdivision of the State of Florida, ("County") and LAWRENCE G. CONTE whose address is 141 NE Penlynn Avenue, Port St. Lucie, FL 34983 (the "Owner"). ..WHEREAS, the Owner owns the property described a.s follows: Lot 17, Block 81, River Park Unit 9 Part C, according to the Platthereof, as recorded in Plat Book 15, Page 28, of the Public Records of St. Lucie County, Florida WHEREAS, the Owner has.requested.a Revocable License Agreement for a fence along his side property lines. There is drainage & utility easement that runs along the rear and sides of the property. The easements are 1.0ft in the rear and 6ft on both sides. Exhibit.A. WHEREAS, the County is willing to permit the 0wner to encroach in the rear 10-foot drainage/utility easement and the 6-foot side drainage/utility easement for the purpose of installing a 6ft wood fence subject to the terms and conditions set forth in this.Revocable License Agreement. WHEREAS, the. subject property lies within the City of. Port St Lucie's Utility Service Area ("CITY"); where the utilities run in the front of.the property. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. The County agrees to grant the Owner a Revocable. License Agreement for the 1 Packet Pg. 49 8.C.1.d fence which will encroach in the County=s 14-foot rear drainage/utility easement and the 5-foot. side drainage/utility easement. This Revocable License shall extend only to the referenced 6ft. wood fence and shall not extend to the construction and/or installation of any additional Q structures or utilities. c as a 2. The sole purpose of this Revocable License Agreement is to grant the Owner c as permission to install and maintain the fence. in the County=s drainage/utility easements. The E L Owner.agrees that if the County Engineer along with the City utility department determine the a c fence is causing problems or the fence needs to be removed or relocated the Owner will do so at 2 .2 N the Owner-s sole expense. 0 3. Pursuant to the terms and conditions contained in this Agreement, the County o! o authorizes the Owner to install the fence in the County=s drainage/utility easement: o M 4. The Owner shall maintain.the easements along their fence in accordance with L - 3 0 Standard Specifications for Public. Works Construction in St.. Lucie County, Florida.. The fence shall not interfere with the use of the easements and any damage to the easements shall be a� repaired by Owner. E S. This Revocable License Agreement shall be binding on future successors and as a assignees of the Owner, provided that Owner give adequate notice to the County pursuant to a� 2 Paragraph Twelve (12) of this Agreement. 5. The County shall have the right, at the sole discretion of the County Engineer to c� 0 as terminate this Agreement with or without cause and require removal of the encroachments at the Owner=s sole expense upon ninety (90) days written notice to the .Owner. The County ci 00 Engineer may, in lieu of termination, request that the. Owner perform certain alterations to the c aD E fence or the location of the fence, at the Owner=s sole .expense... However, if such alteration is a 2 Packet Pg. 50 8.C.1.d Packet Pg. 51 8.C.1.d Packet Pg. 52 8.C.1.d APPROVED AS TO FORM AND CORRECTNESS: c c 21 COUNTY ATTORNEY c as a c as E Witness a a, c LAWREN TE Witness a� STATE OF FLORIDA o COUNTY OF ST. LUCIE a>i The foregoing instrument was acknowledged before me thi A day of 2016, by R LAWRENCE G. CONTE who produced - (type of identification) and who did take an a� oath. 3 0 WITNESS my hand and official seal, thiday of 2016. c a� My commission expires: v1/ Signature of Notary Public c a� 1 L Cath�fns Ann Weinman c NOTARY PUBUC �8TATE OF FLORIDA J Cornrn# FF1459,U d Expires 8/23/2018 M c� 0 d -i3 ci c m E S a Packet Pg. 53 8.C.1.d I 8.C.2 ITEM NO. (ID # 3697) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: JoAnn Riley, Property Acquisitions Manager Property Acquisition Division DATE: 08/16/2016 *CONSENT AGENDA\COUNTY ATTORNEY County Owned Tax Certificates - Permission to Initiate Tax Deed Application Process The Property Acquisition Division requests permission to authorize the Tax Collector to begin processing tax deed applications on all properties subject to a County owned tax certificate two years or older which have an assessed value of $5,000 or more. Section 197.502(3), Florida Statutes, provides: The County in which the property described in the certificate is located shall apply for a tax deed on all County -held certificates on property valued at $5,000 or more on the Property Appraiser's most recent assessment roll, except deferred payment tax certificates, and may apply for tax deeds on certificates on property valued at less than $5,000 on the Property Appraiser's most recent assessment roll. The application shall be made two years after April 1 of the year of issuance of the certificates or as soon thereafter as is reasonable. Upon application, the County shall deposit with the Tax Collector all applicable costs and fees as provided in subsection (1), but may not deposit any money to cover the redemption of other outstanding certificates covering the property. The application procedure is as follows: 1. Board approval to proceed. 2. Tax Deed Application to Tax Collector with fee. 3. Tax Collector orders the Title Search. 4. Tax Collector provides the Title Search to the Clerk of the Circuit Court. 5. Clerk of the Circuit Court will set the sale date, process for advertisement of the tax deed application and the parties that may have an interest are notified by certified mail and/or Sheriff's service. 6. Sale is held via Internet Auction at <https://stlucie.clerkauction.com>. Packet Pg. 55 8.C.2 7. The successful bidder obtains the property. If no one bids, the County has 90 days to either pay the taxes due and receive a tax deed or place the property on the List of Lands Available for Taxes. Please note that the property owner has up to the minute prior to the tax deed sale to redeem the tax certificates plus expenses and interest that may have accrued during this time. If this happens or someone else bids and receives the tax deed, the County will recoup all the expenses that the County has incurred. If no one bids on the parcel, the County will not recoup the tax deed application fees until the property is purchased from the List of Lands Available for Taxes. The estimated cost for each tax deed application is $775.00. Once authorized to proceed with the tax deed application, the Property Acquisition Division will assemble the tax map and the Property Appraiser's information for all the parcels on the Tax Deed Application List and make the map and information available to other County Departments for review. These departments may have a use now or in the future for the property (i.e. right-of-way, mosquito impoundment, drainage outfall, recreational uses, environmental land preservation, office expansion, etc.). If one of the County Departments has a need for one of the parcels, upon County Commission approval, the County will bid at the sale. If this occurs and no one bids against the County or if the County wins the bid, the County is required to pay all back taxes and final fees in order to obtain a tax deed. PREVIOUS ACTION: N/A FINANCIAL IMPACT: Funds will be made available in: 001-1900-531000-390016 (Professional Services) 001-1900-549000- 390016 (Advertising) and 001-1900-542000-390016 (Postage). RECOMMENDATION: Staff recommends that the Board authorize staff to initiate Tax Deed Applications for all properties subject to a County Owned Tax Certificate two years or older which have an assessed value of $5,000.00 or more. COMMISSION ACTION: Coordination/Signatures %-C-1 At--� Heather Young, Asst. County Attorney 7/29/2016 Updated: 7/29/20164:47 PM by Katrina Slay Page 2 Packet Pg. 56 8.C.2.a Cert # Tax Year Property Address Account # Assessed Value 5434 2008 0 TBD CTY 3419-515-0003-010/0 18,500.00 11799 2009 152 SE Via Sangro PSL 4414-600-0184-000/8 $5,856.00 4873 2010 0 TBD CTY 3402-608-0158-000/1 $5,445.00 4874 2010 0 TBD CTY 3402-608-0172-000/5 $5,445.00 4895 2010 0 Birch DR CTY 3402-608-0376-000/5 $5,445.00 4926 2010 0 TBD CTY 3402-609-0354-000/8 $5,445.00 2144 2011 0 TBD FP 2404-801-0066-000/5 $5,445.00 4598 2011 0 TBD CTY 2426-501-0021-000/5 $30,000.00 5594 2011 0 SEAGRAPE DR CTY 3402-608-0264-000/7 $5,445.00 5605 2011 0 Birch DR CTY 3402-608-0378-000/9 $5,445.00 5656 2011 5603 RAINTREE TR CTY 3402-610-0017-000/8 $5,445.00 6628 2011 855 SW California Blvd PSL 3420-540-0772-000/0 $7,986.00 10463 2011 2495 SE Ruskin DR PSL 4401-504-0239-000/4 $5,324.00 10464 2011 2527 SE Ruskin DR PSL 4401-504-0243-000/5 $5,324.00 10569 2011 252 SE Via Bisento PSL 4414-600-0089-000/2 $5,856.00 10573 2011 419 SE Via Sangro PSL 4414-600-0094-000/0 $5,856.00 10596 2011 142 SE Cortile Arno PSL 4414-600-0134-000/3 $14,500.00 10600 2011 312 SE Via Sangro PSL 4414-600-0147-000/7 $5,856.00 10610 2011 224 SE Via Sangro PSL 4414-600-0166-000/6 $11,979.00 10611 2011 204 SE Via Sangro PSL 4414-600-0171-000/4 $14,500.00 10615 2011 168 SE Via Sangro PSL 4414-600-0180-000/0 $5,856.00 10620 2011 162 SE Strada Cervaro PSL 4414-600-0187-000/9 $11,979.00 10633 2011 188 SE Via Bisento PSL 4414-600-0207-000/6 $5,856.00 10645 2011 205 SE Via Sangro PSL 4414-600-0232-000/0 $5,856.00 10647 2011 213 SE Via Sangro PSL 4414-600-0234-000/4 $5,856.00 10651 2011 241 SE Via Sangro PSL 4414-600-0241-000/6 $5,856.00 10652 2011 249 SE Via Sangro PSL 4414-600-0243-000/0 $11,979.00 ti rn to M `o U aD 0 U x ca H E 0 r N J cC N U c m E U m r r Q Packet Pg. 57 8.C.2.a 10657 2011 273 SE Via Sangro PSL 4414-600-0249-000/2 $5,856.00 10684 2011 220 SE Via Tirso PSL 4414-600-0294-000/2 $11,979.00 10685 2011 201 SE Via Tirso PSL 4414-600-0296-000/6 $11,979.00 2062 2012 3408 SLOAN RD CTY 2405-715-0012-000/1 $11,700.00 5057 2012 5507 SEAGRAPE DR CTY 3402-609-0049-000/7 $5,445.00 5350 2012 630 NE Turtleback Trl PSL 3416-678-0028-000/1 $6,000.00 5351 2012 624 NE Turtleback Trl PSL 3416-678-0029-000/8 $6,000.00 5352 2012 618 NE Turtleback Trl PSL 3416-678-0030-000/8 $6,000.00 5355 2012 690 NE Purple Martin PL PSL 3416-678-0040-000/1 $6,000.00 5362 2012 750 NE Turtleback Trl PSL 3416-678-0047-000/0 $6,000.00 5363 2012 756 NE Turtleback Trl PSL 3416-678-0048-000/7 $6,000.00 5365 2012 768 NE Turtleback Trl PSL 3416-678-0050-000/4 $6,000.00 5366 2012 774 NE Turtleback Trl PSL 3416-678-0051-000/1 $6,000.00 5367 2012 740 NE Whistling Duck WAY PSL 3416-678-0052-000/8 $6,000.00 9956 2012 186 SE Via Tirso PSL 4414-600-0287-000/0 $11,979.00 934 2013 0 TBD CTY 2327-333-0000-000/3 $6,523.00 6623 2013 362 SE Atlas Ter PSL 3420-615-0451-000/3 $7,480.00 8762 2009 0 TBD CTY 3412-501-0003-000/3 $6,300.00 ti rn to L 0 U w 0 U K ca H E 0 L r N J cC N U c m E t v a r r Q Packet Pg. 58 8.C.2.b REQUEST TO START TAX DEED APPLICATION DATE: AUGUST 16, 2016 IN ACCORDANCE WITH THE FLORIDA STATUTES AND AS HOLDER OF THE FOLLOWING TAX SALE CERTIFICATES, THE ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS DOES HEREBY REQUEST THE TAX COLLECTOR TO MAKE TAX DEED APPLICATION ON THE FOLLOWING TAX CERTIFICATES AND ALL OTHER CERTIFICATES OF THE SAME LEGAL DESCRIPTION WHICH ARE IN ITS POSSESSION. TAX WAR PARfFI in 2008 3419-515-0003-010/0 2009 4414-600-0184-000/8 2010 3402-608-0158-000/1 2010 3402-608-0172-000/5 2010 3402-608-0376-000/5 2010 3402-609-0354-000/8 2011 2404-801-0066-000/5 2011 2426-501-0021-000/5 2011 3402-608-0264-000/7 2011 3402-608-0378-000/9 2011 3402-610-0017-000/8 2011 3420-540-0772-000/0 2011 4401-504-023 9-000/4 2011 4401-504-0243-000/5 2011 4414-600-0089-000/2 2011 4414-600-0094-000/0 2011 4414-600-0134-000/3 2011 4414-600-0147-000/7 2011 4414-600-0166-000/6 2011 4414-600-0171-000/4 2011 4414-600-0180-000/0 2011 4414-600-0187-000/9 2011 4414-600-0207-000/6 2011 4414-600-0232-000/0 2011 4414-600-0234-000/4 2011 4414-600-0241-000/6 2011 4414-600-0243-000/0 2011 4414-600-0249-000/2 2011 4414-600-0294-000/2 2011 4414-600-0296-000/6 2012 2405-715-0012-000/1 2012 3402-609-0049-000/7 2012 3416-678-0028-000/1 2012 3416-678-0029-000/8 2012 3416-678-0030-000/8 2012 3416-678-0040-000/1 2012 3416-678-0047-000/0 2012 3416-678-0048-000/7 2012 3416-678-0050-000/4 2012 3416-678-0051-000/1 2012 3416-678-0052-000/8 Packet Pg. 59 8.C.2.b 2012 4414-600-0287-000/0 2013 2327-333-0000-000/3 2013 3420-615-0451-000/3 2009 3412-501-0003-000/3 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: Kim Johnson, Chairman Packet Pg. 60 County Owned Tax Certificates 1& 2008 2009 - 2010 SCOTT ST 0 w J BRADLEY ST o HOWARD I I ( ST > m F- W z z J W 0 (� W K W 0 a U SAVANNAH ST K 0 W w Wp F- w w 10 z_ z 5 n BARTOW ST EASY ST - 2011 - 2012 NE MUSK �, RNv NE 8.C.2.c N 2013 k Map 1 of 2 L v Gj cf VJ o m � d c.i m H � � F Q O 4 �v = C 0 U ti ?TbRA<F� to hAC �9�2c � "! L) C d E N � G (� y�. Q 8.C.2.d County Owned Tax Certificates 6M 2008 2009 2010 2011 - 2012 - 2013 Map 2 of 2 r r r w y AVE UE O EN E EN E AVE U O BE HANY CT x Z AN ENUE N EN E Naj N a n N w y Z z z z t AVENU M JEM x z F x NVEll JE x m z y y ENUE = NU AVE UELAVENAVEN rAVENU I AV NUEIOBLESLOAN AVENUEI N z z 'FISH MANS WHARF OAN RD AVEN E H m z ai y N AVEN E G AVEN E G N 2 AlNU G = 2 2 G ER NU AVENUE H F- VENUE G F AVE IUE F AVEN E F z _ z z _ z z AV NU G lz z Of 91 9�'\P S 3TRAOA OErz�.._ I SF m 0 SE ODESSA LN SJ OLDSMAR DR �J z 0 Of J Of J 0 0 0 Z 0 Z Z z W W a d O OgSOF U y SE IC ILL DR o SE LABELLE DR T SE AYPOR LN O ELECANTOL z E GRAND Dw SE GO LN? VMICO JZ3Z J0of W ~y0 V Z. D W WKORONA rn m ram. 2 oPm � �yo U S�LQ X 3 O C vNgOVINATO (� M v 0. m <C SE SAN JERONIMO F N t� C E z v ca Q 8.C.2.e Select Year: 2016 7Y Go The 2o16 Florida Statutes Title XIV Chapter 197 View Entire Chapter TAXATION AND FINANCE TAX COLLECTIONS, SALES, AND LIENS 197.502 Application for obtaining tax deed by holder of tax sale certificate; fees.— (1) The holder of a tax certificate at any time after 2 years have elapsed since April 1 of the year of issuance of the tax certificate and before the cancellation of the certificate, may file the certificate and an application for a tax deed with the tax collector of the county where the property described in the certificate is located. The tax collector may charge a tax deed application fee of $75 and for reimbursement of the costs for providing online tax deed application services. If the tax collector charges a combined fee in excess of $75, applicants shall have the option of using the electronic tax deed application process or may file applications without using such service. (2) A certificateholder, other than the county, who makes application for a tax deed shall pay the tax collector at the time of application all amounts required for redemption or purchase of all other outstanding tax certificates, plus interest, any omitted taxes, plus interest, any delinquent taxes, plus interest, and current taxes, if due, covering the property. In addition, the certificateholder shall pay the costs of resale, if applicable, and failure to pay such costs within 30 days after notice from the clerk shall result in the clerk's entering the land on a list entitled "lands available for taxes." (3) The county in which the property described in the certificate is located shall apply for a tax deed on all county - held certificates on property valued at $5,000 or more on the property appraiser's most recent assessment roll, except deferred payment tax certificates, and may apply for tax deeds on certificates on property valued at less than $5,000 on the property appraiser's most recent assessment roll. The application shall be made 2 years after April 1 of the year of issuance of the certificates or as soon thereafter as is reasonable. Upon application, the county shall deposit with the tax collector all applicable costs and fees as provided in subsection (1), but may not deposit any money to cover the redemption of other outstanding certificates covering the property. (4) The tax collector shall deliver to the clerk of the circuit court a statement that payment has been made for all outstanding certificates or, if the certificate is held by the county, that all appropriate fees have been deposited, and stating that the following persons are to be notified prior to the sale of the property: (a) Any legal titleholder of record if the address of the owner appears on the record of conveyance of the property to the owner. However, if the legal titleholder of record is the same as the person to whom the property was assessed on the tax roll for the year in which the property was last assessed, the notice may be mailed to the address of the legal titleholder as it appears on the latest assessment roll. (b) Any lienholder of record who has recorded a lien against the property described in the tax certificate if an address appears on the recorded lien. (c) Any mortgagee of record if an address appears on the recorded mortgage. (d) Any vendee of a recorded contract for deed if an address appears on the recorded contract or, if the contract is not recorded, any vendee who has applied to receive notice pursuant to s. 197.344(1)(c). 7/28/2015 1 Packet Pg. 63 8.C.2.e (e) Any other lienholder who has applied to the tax collector to receive notice if an address is supplied to the collector. (f) Any person to whom the property was assessed on the tax roll for the year in which the property was last assessed. (g) Any lienholder of record who has recorded a lien against a mobile home located on the property described in the tax certificate if an address appears on the recorded lien and if the Lien is recorded with the clerk of the circuit court in the county where the mobile home is located. (h) Any Legal titleholder of record of property that is contiguous to the property described in the tax certificate, if the property described is submerged land or common elements of a subdivision and if the address of the titleholder of contiguous property appears on the record of conveyance of the property to the legal titleholder. However, if the legal titleholder of property contiguous to the property is the same as the person to whom the property described in the tax certificate was assessed on the tax roll for the year in which the property was last assessed, the notice may be mailed to the address of the Legal titleholder as it appears on the latest assessment roll. As used in this chapter, the term "contiguous" means touching, meeting, or joining at the surface or border, other than at a corner or a single point, and not separated by submerged lands. Submerged lands lying below the ordinary high-water mark which are sovereignty lands are not part of the upland contiguous property for purposes of notification. The statement must be signed by the tax collector or the tax collector's designee. The tax collector may purchase a reasonable bond for errors and omissions of his or her office in making such statement. The search of the official records must be made by a direct and inverse search. "Direct" means the index in straight and continuous alphabetic order by grantor, and "inverse" means the index in straight and continuous alphabetic order by grantee. (5)(a) The tax collector may contract with a title company or an abstract company to provide the minimum information required in subsection (4), consistent with rules adopted by the department. If additional information is required, the tax collector must make a written request to the title or abstract company stating the additional requirements. The tax collector may select any title or abstract company, regardless of its location, as long as the fee is reasonable, the minimum information is submitted, and the title or abstract company is authorized to do business in this state. The tax collector may advertise and accept bids for the title or abstract company if he or she considers it appropriate to do so. 1. The ownership and encumbrance report must include the letterhead of the person, firm, or company that makes the search, and the signature of the individual who makes the search or of an officer of the firm. The tax collector is not liable for payment to the firm unless these requirements are met. The report may be submitted to the tax collector in an electronic format. 2. The tax collector may not accept or pay for any title search or abstract if financial responsibility is not assumed for the search. However, reasonable restrictions as to the liability or responsibility of the title or abstract company are acceptable. Notwithstanding s. 627.7843(3), the tax collector may contract for higher maximum liability limits. 3. In order to establish uniform prices for ownership and encumbrance reports within the county, the tax collector must ensure that the contract for ownership and encumbrance reports include all requests for title searches or abstracts for a given period of time. (b) Any fee paid for a title search or abstract must be collected at the time of application under subsection (1), and the amount of the fee must be added to the opening bid. (c) The clerk shall advertise and administer the sale and receive such fees for the issuance of the deed and sale of the property as provided in s. 28.24. (6) The opening bid: Packet Pg. 64 7/28/2016 8.C.2.e (a) On county -held certificates on nonhomestead property shall be the sum of the value of all outstanding certificates against the property, plus omitted years' taxes, delinquent taxes, interest, and all costs and fees paid by the county. (b) On an individual certificate must include, in addition to the amount of money paid to the tax collector by the certificateholder at the time of application, the amount required to redeem the applicant's tax certificate and all other costs and fees paid by the applicant, plus all tax certificates that were sold subsequent to the filing of the tax deed application and omitted taxes, if any. (c) On property assessed on the latest tax roll as homestead property shall include, in addition to the amount of money required for an opening bid on nonhomestead property, an amount equal to one-half of the latest assessed value U) of the homestead. (7) On county -held or individually held certificates for which there are no bidders at the public sale and for which the certificateholder fails to timely pay costs of resale or fails to pay the amounts due for issuance of a tax deed within _ 30 days after the sale, the clerk shall enter the land on a list entitled "lands available for taxes" and shall immediately U x notify the county commission that the property is available. During the first 90 days after the property is placed on the list, the county may purchase the land for the opening bid or may waive its rights to purchase the property. Thereafter, any person, the county, or any other governmental unit may purchase the property from the clerk, without further o notice oadvertising, for the opening bid, except that if the county or other governmental unit is the purchaser for its r own use, the board of county commissioners may cancel omitted years' taxes, as provided under s. 197.447, Interest on r the opening bid continues to accrue through the month of sale as prescribed by s. 197.542. i� (8) Taxes may not be extended against parcels listed as lands available for taxes, but in each year the taxes that would have been due shall be treated as omitted years and added to the required minimum bid. Three years after the M day the land was offered for public sale, the land shall escheat to the county in which it is located, free and clear. All N 0 tax certificates, accrued taxes, and liens of any nature against the property shall be deemed canceled as a matter of U� ti law and of no further legal force and effect, and the clerk shall execute an escheatment tax deed vesting title in the a' board of county commissioners of the county in which the land is located. (a) When a property escheats to the county under this subsection, the county is not subject to any liability imposed a by chapter 376 or chapter 403 for preexisting soil or groundwater contamination due solely to its ownership. However, this subsection does not affect the rights or liabilities of any past or future owners of the escheated property and does o not affect the liability of any governmental entity for the results of its actions that create or exacerbate a pollution source. (b) The county and the Department of Environmental Protection may enter into a written agreement for the performance, funding, and reimbursement of the investigative and remedial acts necessary for a property that escheats to the county. (9) Consolidated applications on more than one tax certificate are allowed, but a separate statement shall be issued pursuant to subsection (4), and a separate tax deed shall be issued pursuant to s. 197.552, for each parcel of property shown on the tax certificate. (10) Any fees collected pursuant to this section shall be refunded to the certificateholder in the event that the tax deed sale is canceled for any reason. (11) For any property acquired under this section by the county for the express purpose of providing infill housing, the board of county commissioners may, in accordance with s. 197.447, cancel county -held tax certificates and omitted years' taxes on such properties. Furthermore, the county may not transfer a property acquired under this section specifically for infill housing back to a taxpayer who failed to pay the delinquent taxes or charges that led to the 7/28/2016 1 Packet Pg. 65 8.C.2.e issuance of the tax certificate or lien. For purposes of this subsection only, the term "taxpayer" includes the taxpayer's family or any entity in which the taxpayer or taxpayer's family has any interest. History.—s. 187, ch. 85-342; s. 6, ch. 86.141; s. 27, ch. 86 152; s. 1, ch. 89-286; s. 7, ch. 92-312; s. 14, ch. 93-132; s. 1024, ch. 95-147; s. 1, ch. 96.181; s. 1, ch. 96-219; ss. 3, 4, 5, ch. 99-190; s. 3, ch. 2001-137; s. 9, ch. 2001-252; s. 1, ch. 2003.284; s. 8, ch. 2004-349; s. 1, ch. 2004- 372; s. 49, ch, 2011-151; s. 1, ch. 2013-148; s. 6, ch, 2014-211. Copyright o 1995-2016 The Florida Legislature • Privacy Statement • Contact Us Packet Pg. 66 7/zs/zoi6 8.C.3 ITEM NO. (ID # 3699) AGENDA REQUEST TO: Board of County Commissioners DATE: 08/16/2016 *CONSENT AGENDA\COUNTY ATTORNEY PRESENTED BY: JoAnn Riley, Property Acquisitions Manager SUBMITTED BY: Property Acquisition Division SUBJECT: South Causeway Park - Public Purpose Lease Agreement - State of Florida Department of Transportation - public parking and a building for storage of maintenance equipment BACKGROUND: Attached you will find a Public Purpose Lease Agreement Lease Renewal for your review and approval. The effective date of this Lease Renewal will be from August 1, 2016 to July 31, 2036. The lease covers 3.630 acres at South Causeway Park with the area being used as a public parking lot and a building for storage of maintenance equipment. Parks, Recreation and Facilities have reviewed and approved the Lease Renewal. PREVIOUS ACTION: June 25, 1996 - St. Lucie County Port and Airport Authority approved a Public Purpose Lease Agreement with the State of Florida Department of Transportation, for a term of August 1, 1996 to July 31, 2016. FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends approval of the Lease Renewal, extending the effective date to July 31, 2036, authorize the Chairman to execute the Lease Renewal and direct staff to forward the Lease Renewal to the State of Florida Department of Transportation. COMMISSION ACTION: Packet Pg. 67 8.C.3 Coordination/Signatures ' 'ianie/S. McIntyre, C my ttorney 8/2/2016 Updated: 8/1/2016 1:08 PM by Katrina Slay Page 2 Packet Pg. 68 5�; � .w.,x� Publc Purpose Lease Agreement Area DISCLAIMER St Lad, County makes no warrenry, represenletion w 9..... ty as to the coolant, seq.once, accuracy, timelkress. a ompl l.... oreny of the geodala infw.— p—ded herein. The reader should ml rdy an the dais P...id,d herein f.r any reasea $I iv Ce..ly aiplici1, dsclaimsany reAreeantatiens a,d warranties, mduAing.'e'it — limitnll". the implied anties of merchenteblbly and fitness for a perLCNar Aurpaac. Sl. Lane County shall assume no Ita"1, Ipr 1. Any errors, omissions, or inaccuracies in the information pmvtded mgardless al puw.... .d. o.. ny deciaoa made er atJpn taken or net rakrm by any person In reliance upon a,Y mfprmation ar Cols Wrnish,d hereunder. 8.C.3.a .S. 0 0.00325.0065 0.0,3 0.0195 0,026 tiles Packet Pg. 69 8.C.3.b State ProjectNo.94050-2509 Parcel Nos. 100 (part) & 114 (part) LEASE RENEWAL The lease between the State of Florida Department of Transportation, Lessor, and St. Lucie County Port & Airport Authority, Lessee, originally entered into on July 26, 1996 fora period of twenty (20) years, is hereby renewed on this date, pursuant to Paragraph 1 of said original Lease Agreement and Addendum, for an additional twenty (20) year period beginning on August 1, 2016 and ending on July 31, 2036. All provisions, terms and conditions of the original Lease Agreement and Addendum shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first written above. STATE OFFLORIDA DEPARTMENT OFTRANSPORTATION (LESSOR) Date: By: Gerry O'Reilly, P.E., District Four Secretary APPROVED AS TO FORM: By: Laurice Mayes, Senior Attorney Attest: Executive Secretary BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY (LESSEE) By: Kim Johnson, Chairman Attest: Melissa Upton, Deputy Clerk Packet Pg. 70 8.C.3.c JV%TE OF FLORIDA DEPARTMENT OF TRANSPORTATION P IC PURPOSE LEASE AGREEMENT FORM 57349&33 RIGHT OF WAY - 09/94 Page I or S State Project No. W.P.I. No. NIA F.A.P. No. N/A State Road No. Parcel No. 100(h.)& 114(Pt.)— County 51, LUCIE THIS AGREEMENT, made this 26th day of July , 199 ti , by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, (hereinafter called the Lessor) , whose address is: 34QQ W&st Commercial Boulevard, Fort Lauderdale, Florida 33304 and St. Lucie County Port & Airport Authority. (hereinafter called the Lessee or "Port Authority"), whose address is: 2300 Virginia Avenue, Fort Pierce, Florida 34982-5652 In consideration of One Dollar ($1.00) and other good and valuable considerations, the Parties agree as follows: 1. Property and Term. Lessor does hereby lease unto Lessee the lands described in Exhibit "A" for a term of Twenty Years beginning August 1, 1996 and ending duly 31, 2016 This Agreement may be renewed for an additional _20_Year term at Lessee's option, subject to the rent adjustment as provided in Paragraph 3 below. Lessee shall provide Lessors days advance written notice of its exercise of the renewal option. If Lessee holds over and remains in possession of the land after the expiration of the term specified in this Lease, or any renewals of such term, Lessee's tenancy shall be considered a tenancy at sufferance, subject to the same terms and conditions as herein contained in this Lease. This Lease is subject to all utilities in place and to the maintenance thereof as well as any other covenants, easements, or restrictions of record. This lease shall be construed as a lease of only the interest, if any, of Lessor, and no warranty of title shall be deemed to be given herewith. 2. Uu. The leased land shall be used solely for the purpose of PUBLIC PARXIIjU LOT AND LOCATION BUILDING E . If the land is used for any other purpose, the Lessor shall have the option of immediately terminating this Agreement. Lessee shall not permit any use of the land in any manner that would obstruct or interfere with any transportation facilities. The Lessee will further use and occupy said premises in a careful and proper manner, and not commit any waste thereon. Lessee will not cause, or allow to be caused, any nuisance or objectionable activity of any nature on the premises. Any activities in any way involving hazardous materials or substances of any kind whatsoever, either as those terms may be defined under any state or federal laws or regulations or as those terms are understood in common usage, are specifically prohibited. The Lessee will not use or occupy said premises for any unlawful purpose and will, at Lessee's sole cost and expense, conform to and obey any present or future ordinances and/or rules, regulations, requirements and orders of governmental authorities or agencies respecting the use and occupation of said premises. 3. Rent, Lessee shall pay to Lessor as rent, on or before the first day of each rent payment period, the sum of N/A plus tax, if applicable, for each _NIA __ of the term. If this Agreement is terminated prior to the end of any rent payment period, the unearned portion of any rent payment, less any other amounts that may be owed to Lessor, shall be refunded to Lessee. Lessee shall pay any and all state, county, city and local taxes that may be due Packet Pg. 71 8.C.3.c FORM 575-0W-33 RIGHT of WAY - 09/94 F4Se 2 of 5 during the term hereof, including any real property taxes. Rent payments shall be made payable to the Department of Transportation and shall be sent to NIA The Lessor reserves the right to review and adjust the rental fee biannually and at renewal to reflect market conditions. Any installment of rent not received within ten (10) days after the date due shall bear interest at the highest rate allowed by law from the due date thereof. This provision shall not obligate Lessor to accept late rent payments or provide Lessee a grace period. 4. Iarovem ea nts No structures or improvements of any kind, other than as set out in Exhibit "B", shall be placed upon the land without prior approval in writing by the District Secretary for Districts of Lessor. Any such structures or improvements shall be constructed in a good and workmanlike manner at Lessee's sole cost and expense. Subject to any landlords lien, any structures or improvements constructed by Lessee shall be removed by the Lessee, at Lessee's sole cost and expense, by midnight on the day of termination of this Agreement and the land restored as nearly as practical to its condition at the time this agreement is executed. Portable or temporary advertising signs are prohibited. Lessee shall perform, at the sole expense of Lessee, all work required in the preparation of the property or premises hereby leased for occupancy by Lessee, in the absence of any special provision herein contained to the contrary; and Lessee does hereby accept the leased property or premises as now being in fit and tenantable condition for all purposes of Lessee. Lessor reserves the right to inspect the leased area and to require whatever adjustment to structures or improvements as Lessor, in its sole discretion, deems necessary. Any adjustments shall be done at Lessee's sole costs and expense. S. Maintenance. Lessee shall keep and maintain the land and any building or other structure, now or hereafter erected thereon, in good and safe condition and repair at Lessee's own expense during the existence of this lease, and shall keep the same free and clear of any and all grass, weeds, brush and debris of any kind, so as to prevent the same becoming dangerous, inflammable or objectionable. Lessor shall have no duty to inspect or maintain any of the land, buildings or other structures, if any, during the term of this Lease; however, Lessor shall have the right, upon twenty-four (24) hours notice to Lessee, to enter the property for purposes of inspection, including conducting an environmental assessment. Such assessment may include but would not be limited to: surveying; sampling of building materials, soil and groundwater; monitoring well installations; soil excavation; groundwater remediation; emergency asbestos abatement; operation and maintenance inspections; and, any other action which might be reasonable and necessary. Lessor's right of entry shall not obligate inspection of the property by Lessor, nor shall it relieve the Lessee of its duty to maintain the property. In the event of emergency due to a release or suspected release of hazardous waste on the premises, Lessor shall have the right of immediate inspection, and the right, but not the obligation, to engage in remedial action, without notice, b. Indemnification. Lessee shall indemnify, defend, save and hold Lessor, its agents and employees, harmless of and from any losses, Imes, penalties, costs, damage, claims, demands, suits and liabilities of any nature, including attorneys fees (including regulatory and appellate fees), arising out of, because of, or due to any accident, happening or occurrence on the leased land or arising in any manner on account of the exercise or attempted exercise of Lessee's rights hereunder, whether the same regards person or property of any nature whatsoever, regardless of the apportionment of negligence, unless due to the sole negligence of Lessor. Lessee's obligation to indemnify, defend, and pay for the defense or at the Department's option, to participate and associate with the Department in the defense and trial of any claim and any related settlement negotiations, shall be triggered by the Department's notice of claim for indemnification to Lessee. Lessee's inability to evaluate liability or its evaluation of liability shall not excuse Lessee's duty to defend and indemnify within seven days after such notice by the Department is given by registered mail. Only an adjudication or judgment after the highest appeal is exhausted specifically finding the Department solely negligent shall excuse performance of this provision by Lessee. Lessee shall pay all costs and fees related to this obligation and its enforcement by the Department. Department's failure to notify Lessee of a claim shall not release Lessee of the above duty to defend. 7. lnsum=. Lessee at its expense, shall maintain at all times during the term of this Lease, public liability Packet Pg. 72 8.C.3.c FORM 575.06D.33 RIGHT OF WAY -09f94 Page 3 of 5 insurance protecting Lessor and Lessee against any and all claims for injury and damage to persons or property or for the loss of life or property occurring in, on or about the land arising out of the act, negligence, omission, nonfeasance or malfeasance of Lessee, its employees, agents, contractors, customers, licensees and invitees. Such insurance shall be carried in a minimum amount of not less than ($ MIA ) for bodily injury or death to any one person or any number of persons in any one occurrence and not less than (SEE#2 of ADDENDUM) ($NIA ) for property damage. All such policies shall be issued by companies of recognized responsibility licensed to do business in the State of Florida and all such policies shall contain a provision whereby the same cannot be canceled or modified unless Lessor is given at lease sixty (60) days prior written notice of such cancellation or modification. Lessee shall provide Lessor certificates showing such insurance to be in place and showing Lessor as additional named insured under the policies. Lessor may require the amount of any public liability insurance to be maintained by Lessee be increased so that the amount thereof adequately protects Lessor's interest. Lessee further agrees that it shall during the full term of this Lease and at its own expense keep the land and any improvements on the land fully insured against loss or damage by fire and other casualty. Lessee also agrees that it shall during the full term of this Lease and at its own expense keep its contents and personal property located on the land fully insured against loss or damage by fire or other casualty and does hereby release and waive on behalf of itself and its insurer, by subrogation or otherwise, all claims against Lessor arising out of any fire or other casualty whether or not such fire or other casualty shall have resulted in whole or in part from the negligence of Lessor. 8. EmimlU Qomjm. Lessee acknowledges and agrees that its relationship with Lessor under this Lease is one of Landlord and Tenant and no other relationship either expressed or implied shall be deemed to apply to the parties under this Lease. Termination of this Lease for any cause shall not be deemed a taking under any eminent domain or other law so as to entitle Lessee to compensation for any interest suffered or lost as a result of termination of this Lease, including but not limited to (i) any residual interest in the Lease, or (ii) any other facts or circumstances arising out of or in connection with this Lease. Lessee hereby waives and relinquishes any legal rights and monetary claims which it might have for full compensation, or damages of any sort, including but not limited to special damages, severance damages, removal costs or loss of business profits resulting from its loss of occupancy of the leased property specified in this Agreement, or adjacent properties owned or leased by it, when any or all such properties are taken by eminent domain proceedings or sold under the threat thereof . This waiver and relinquishment applies whether (i) this Lease is still in existence on the date of taking or sale; or, (ii) has been terminated prior thereto. 9. Miscellaneous. a. This Agreement may be terminated by Lessor immediately, without prior notice, upon default by Lessee hereunder, and may be terminated by either party upon THIRTY_ _ {3Q_ } days prior written notice to the other party. b. In the case of litigation arising out of the enforcement of any terms, covenants or provisions of this Lease, the prevailing party shall be entitled to recover its reasonable attorneys' fees from the non -prevailing party. c. Lessee acknowledges that it has reviewed this Lease, is familiar with its terms and has had adequate opportunity to review this Lease with legal counsel of Lessee's choosing. Lessee has entered into this Lease freely and voluntarily. This Lease contains the complete understanding of the parties with respect to the subject matter hereof. All prior understandings and agreements, oral or written, heretofore made between the parties and/or between Lessee and the previous owner of the leased property and landlord of Lessee are merged in this Lease, which alone, fully and completely expresses the agreement between Lessee and Lessor with respect to the subject matter hereof . No modification, waiver or amendment of this Lease or any of its conditions or provisions shall be binding upon Lessor or Lessee unless in writing and signed by both such parties. d. Lessee shall not sublet the leased property or any part thereof, nor assign this Lease, without the prior consent in writing of Lessor, this Lease being executed by Lessor upon the credit and reputation of Lessee. Acceptance by Lessor of rental from a third party shall not be considered as an assignment or sublease. Packet Pg. 73 8.C.3.c FORM 575-060-33 RIGHT OF WAY - 09194 Page 4 of 5 e. Lessee shall be solely responsible for all bills for electricity, lighting, power, gas, water, telephone and telegraph services, or any other utility or service used on the land. f. This Agreement shall be governed by the laws of the State of Florida, and any applicable laws of the United States of America. g. All notices to Lessor shall be sent to the address for rent payments and all notices to Lessee shall be sent to the property address. h. In addition to the terms and conditions contained herein, the provisions of any Addendum of even date herewith which is identified to be a part hereof is hereby incorporated herein and made a part hereof by this reference. In the event of any conflict between the terms and conditions hereof and the provisions of the Addendum(s), the provisions of the Addendum(s) shall control, unless the provisions thereof are prohibited by law. Packet Pg. 74 8.C.3.c FORM 575460.33 RIORT OF WAY - 09M Past 5 of 5 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. APPR VED AS TO FORM, AND EGALITY: Owir District Codi el - 6 <,4 S TO AND -UR. ATTO LESSOR STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION C 4— By: RICk CHESSER District Secretary- District IV $ `��,, 041 i Attest: / ��1►Lt�- y Marra Gutierrez Executive Secretary- District IV LESSEE ST. LUCIE C UNTY PORT & AIRPORT AUTHORITY By: Title: Attes . +.� ,L' (SEAL) Title: RECYCLED PAPER Packet Pg. 75 8.C.3.c ADDENDUM This is an Addendum to that certain Lease between St. -Lucie Port Authority and The State of Florida Department of Transpog"on dated the 26th day of JULY . 199 6. In addition to the provisions contained in said Agreement, the following terms and conditions shall be deemed to be a part thereof pursuant to Paragraph 9(h) of said Agreement. 1. It is understood that lessee intends to store, among other items, "oil spill containment" equipment within the building being built by the LESSEE, on the leased premises. The plans for the construction of the building shall be attached to this Agreement as Exhibit$. This equipment shall at all times be handled in a manner that will not cause environmental damage to the premises. Z. All plans for the storage building and parking area must be submitted, as required, to F.D.O.T. for approval and/or permits prior to construction. 3 .LESSEE shall not store the "oil spill containment" equipment directly on the premises, but only within the building being built by LESSEE on the premises. 4. It is understood that although LESSEE is building a storage structure on the premises, such structure must be removed at LESSEE'S sole cost upon the expiration of this Lease or at such time as the Lease is terminated. 5. LESSEE shall at all times maintain the structure in good condition while said structure is on the leased premises. 6. The structure must be built so as to minimize any oil fumes and/or leakage. 7. No maintenance or cleaning of the "oil spill containment" equipment shall be done on the leased premises. 8. LESSEE agrees to be responsible for, and to indemnify LESSOR for any penalties, fines, cleanup costs, etc., resulting from any damages or contamination caused by LESSEE'S storage of equipment on the leased premises. LESSEE shall further be fully responsible for complying with all federal, state, and local environmental laws with respect to its use of the property. 9. If LESSEE is a governmental entity that is self -insured in an amount acceptable to LESSOR, then the insurance provision in paragraph #7 of Lease shall not apply. 10. LESSEE shall be solely responsible for the payment of any damage or injury resulting from any rocks or other debris falling from the overpass into the leased area. 11. Florida Department of Transportation must have maintenance and inspection access to the bridge and surrounding area at all times, and there must be no obstruction to such access. Packet Pg. 76 8.C.3.c 12. There are to be NO structures built 11MM the bridge and there must be adequate room available for the "Snooper" (Bridge Inspection Unit), to be used for inspection and maintenance. For the purposes of this Paragraph, it is understood that parking lots are not considered structures. 13. Whenever necessary, the "Port Authority" will be responsible for removing "graffiti" from under the subject bridge during the term of the lease. 14. The "Port Authority" is aware that F.P.U.A.{Fort Pierce Utilities Authority) has underground utilities in the area and Lease is subject to all utilities remaining in place and in use. 15. To the extent that paragraph 6 of the Lease is inconsistent with the provisions of Section 768.28(17), Florida Statutes (1993), the provisions of said statute shall apply. LESSOR Dated; 9d STATE OF FLORIDA DEPARTMENT OFF TRANSPORTATION By: �e Dated: June 25, 1996 ST �Si1 vJ `SM eiM�� Secretary - District IV Executive Secretary LESSEE of F - V N-,N OF LUCIE COUNTY PORT & AIRPORT AUTHORITY By: C1 Title: Aw"ILi ir Z5 i !ii f G �lLC�'•�..�aE t,..'4�pQ•r GoUtIT Packet Pg. 77 EXHIBIT "A" (Page A -I) 8.C.3.c LEASE PROPERTY PARCEL NOIS. 100-PART & 114-PART SECTION 94050-2509 That part of the Existing State Road A-1-A Right of Way in Section 2, Township 35 South, Range 40 East, St. Lucie County, Florida, being more particularly described as follows: Commence at the intersection of the West line of said Section 2, with the Baseline of Survey for said state Road A-1-A, as shown on the Right of Way map for section 94050-2509; thence North 00033112" West along the West Line of said Section 2, a distance of 112.12 feet; thence North 62033"32" East, a distance of 28.21 feet to a point of intersection with the Northerly Existing Right of Way line for said State Road A-1-A and the Safe Upland lane of the Indian River (SUL elevation 1.50 NGVD); said point being the POINT OF BEGINNING; thence continue North 62033132" East along said Northerly Existing Right of Way line, a distance of 598.76 feet; thence North 55046'4l" East along said Northerly Existing Right of Way line, a distance of 159.19 feet; thence South 26043109" East, a distance of 233.33 feet to a point on the Southerly Existing Right of Way line for said State Road A-1-A; thence South 64031117" West along said Southerly Existing Right of Way line, a distance of 413.95 feet; thence South 62033132" West along said Southerly Right of Way line, a distance of 324.77 feet to a point on the safe upland line of the Indian River (SUL ELEVATION 1.50 NGVD); thence Northerly along said safe upland line the following seven (7) calls: 1. Thence North 41*39159" West, a distance of 81.49 feet; 2. Thence North 44039159" West, a distance of 21.73 feet; 3. Thence North 38025/1411 West, a distance of 25.29 feet; 4. Thence North 23029151" West, a distance of 15.60 feet; 5. Thence North 14026124" West, a distance of 18.72 feet; 6. Thence North 02054113" West, a distance of 28.93 feet; 7. Thence North 01030"54" East, a distance of 17.46 feet to the POINT OF BEGINNING. Said parcel containing 3.630 Acres, more or less. (Continued) Packet Pg. 78 8.C.3.c FXHIATT ;'A'' (]Page A-21 I hereby certify that to the best of my knowledge and belief the attached legal description of Parcel 0-PAR & 114-PART, as shown on the Right of Way Maps for State Road No. A-1-A Project Number 94050-2502 are true, accurate and was prepared under my direction. I further certify that said legal description is in compliance with the Minimum Technical Standards as set forth by the Florida Board of Professional Land Surveyors pursuant to Section 472.027 Florida Statues. Florida Oael� red Land Surveyor No.: 3509 Hate:Floridaent of Transportation Packet Pg. 79 8.C.3.c EXHIBIT "A" (Page A-3) LOCATION OF PARCEL + RGE. 40 E. + Park N F0 B,Z" PfERCE: 4 .: Pt .� %�f /�Jllffjf ..: =• FAT AIA -CAUSEM'AY I5J :: •;: 8 Moor¢ Cr •r.--ram:::: "' Cove � a r FORT . = A jr 11 7010 PIERCE `"ia t � ,, 17 POp..36, 830, '' " tl ' z � � � Bear, .. •_��.: . T-Ar ik iDDp. Rd.� 2U 21 707 : �0, Gt ' �y 6N + .42L 26 29 28 27 109 a .... O� LOCATION MAP I "= I MILE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION DISTRICT 4 SURVEYING 8 MAPPING 3400 WEST COMMERCIAL BLVD. (305) 777-4550 REY[SIDN NOT A SURVEY FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY SURVEYING AW MAPPING RIGHT OF WAY PARCEL SKETCH STATE ROAD NO.A-1-A ST. LUCIE COUNTY BY DATE 411'..C/TA.Mlii. €2-Ol-9,i DATE PRELIM A.MELLIS B-16-95 FINAL A.CDRREA 1€-16-15 CHECKED GMIANO II-16-95 OF SURVEY 8 MAPP]ItG KIPS PREPARED RY FIELA MOK NO. 'I DISTRICT 4 N/A W.P.I. NO. N/A ECALEW = MILE SECTION 94050-2509 1 SHEET I OF 2 Packet Pg. 80 z � N EXHIBIT "A" (Page A-G) � � y Y I� N n EL IL V1 V a g °k/i-- m a U 'A g cr g 65'99yV9 'VIS '1'd H z ix • I-- a o 0 3,.60.CUo9ZS 0 w 0 LL. z �� o C� 0 rc $ i v z Q� x m m Q sT N 1W- s .� X u .- F- 1 a a u r U LL �"'"" o s N in a LL u a o �0 LU rr "' U G O N vt n J V1 N U) M � 0 N LU • In N — , z M I� re) } N C II D z r Q o /1 Q vi M N CJ M O+ w !n 1�+1�y {- c m ti �a �r , LU �{ — cn Q co 0 �6 Er i k I x x n P N z d N en N ih ir1 W. r O vt6 lh OM o Q O�+ M 1flNN o • • O • o N v M co Q — o in Ell a OQ—NMvv > 2 z z z z z= U L- a Z 3 � LiJ J 7 V) i Q In U a Er. l,9 Z W z M 4 � M n. J • � • $ N tP aii, p OO I DOItn CL x M v W a �b • .. t�. £ Q U L? d O W d tl w W 2S"aa�"4° h CL +a- w d W M Ln Q ItlN[� 4 O N �e,Go •t� LC P tw'.F li LapQ O� • 'T' 4 2 to = W -a I,ti v ✓H h T z pz N W h 8.C.3.c Packet Pg. 81 8.C.3.c EXIlilit'r '%-, almm .laara - GRAPHIC SCALE do 0 40 80 160 32+1 r t SOUTH CAUSEWAY ISLAND IMPROVEMENTS PROJECT 4 kw v—.o. pro"..° dr'a+grl FWD gwak 4m/ee C--*] F-w appeoprl.klana. •L% �� Ul[ES ❑ .� frrlWeYreaM+la pebpaV.FJ Ihrafegfl Peek anA0. ?119aR bregn epprapeiatkrna. s � w • .wrww .e try = ve, an arslol 6 wa awnwa w..t y% y ST. LUCIE COUNTY. FL. LOCATION MAP • �^"°� °" awr'� as lets —oc-- oal a[.. ua,Q mu Desk 17.11M •0 IwKaaa ala v. me[ er rn+oa GA Pala M!i Rr IadMNI 1 7' ^ irj NOTES: = II It Kalsn a.rL` M raarre 0r r t 1 '� e_9un.Jw llM[ wna[ w .rrn ae we ro...-fw. aat w w ,waeewe 1 1 1 �^ aHH -oar. om r a. ode u-la-w. 1 1 • _ rai.FAI W 6 � a art w.ao ut +I �ewr +a rx ..crs corraw F.eu 1 7 sauol umxat �+o nla.+r A ..eraw�l w.nm rr as avumwr r wawti Iml.m 1 l .rnanwmLr aw ./- m nc w .0.YA nlew rel6 4 rNW+ elect °11YIIOr u rAVA [W[ a as Yr.N1r 1\ew OawM. MIDI lall rppVa IH M rwm la fHl. ! l 1 aPJe e< uT rIGN41YP1 ht YIO.rI Yf [l1P+rlw !Mr aA1. WSiVIL [' 1 t � il�all-p �W [Spare M11a rw�'i+o'Gl1yl Tma G1m YIGCLG �GCR� I II rwn..a_ fat[•. (�'''� 1 �J� {Wowa•a) r porkingSLat eriu+iadag mom U 720,000 r i i E+ItaW19 CFrrb parrgwl t1000 L_, I + I I Aa w P.ee � 4rpeerrqunta I � i w.afbock 725.GiA 'f1�cl�rr. y I 'I r � �7° it i I • �rva',,r.. i lit _ I lit v i44 f SPIu Ce^t°i"m'^t ��' r°c• y�y-_-J _________ - E�VIpM1i Ml 7loraga `` ";7 C Bln'11�Qry {71' X i5'} � � �. I f ^ _._ .�.� � rrClfiSFl•r`r.H�� =F x .. rJ' �N� E ^�3 - I •� eFV l � �_T... In 0 hl.dl+.r 11m 1 [ I Il I. t i l 1'.! + I I I II f- �j� I II'• �� I ] S FI,I -fiLa. r::err Tvl5-- I ._- Packet Pg. 82 8.C.4 ITEM NO. (ID # 3701) TO: PRESENTED BY: SUBMITTED BY: fl In lr/^T_ BACKGROUND: AGENDA REQUEST Board of County Commissioners Daniel S. McIntyre, County Attorney County Attorney DATE 08/16/2016 *CONSENT AGENDA\COUNTY ATTORNEY Permission to Advertise - Weight Limits on Gordy Road Bridge over Ten Mile Creek On April 29, 2016, the State of Florida Department of Transportation (FDOT) contracted with a bridge inspector consultant to perform an updated load analysis on the Gordy Road Bridge over Ten Mile Creek. The load analysis shows that the bridge should be posted at both approaches at or below the following levels: Single Unit Vehicles 21 tons Combination Vehicles 28 tons ST5 Vehicles 33 tons Attached is a draft ordinance which, if adopted, would incorporate the suggested load limits into the appropriate section in the County Code of Ordinances. Please note that FDOT requested that the County post the weight limits by June 9, 2016 and the County has complied with the FDOT request. PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends that the Board grant permission to advertise the draft ordinance. COMMISSION ACTION: Packet Pg. 83 8.C.4 Coordination/Signatures IVAJ anie S. McIntyre, C my ttorney 8/9/2016 updated: 8/2/2016 3:06 PM by Stephanie Bush Page 2 Packet Pg. 84 8.C.4.a ORDINANCE NO. 16-XXX AN ORDINANCE AMENDING SECTION 46-3(a) OF ARTICLE I OF CHAPTER 43 OF THE CODE OF ORDINANCES OF ST. LUCIE COUNTY, FLORIDA, TO INCLUDE WEIGHT LIMITS ON THE GORDY ROAD BRIDGE OVER TEN MILE CREEK (BRIDGE NO. 944010) AT OR BELOW THE FOLLOWING LOADS: 21 TONS FOR SINGLE UNIT VEHICLES, 28 TONS FOR COMBINATION VEHICLES AND 33 TONS FOR ST5 VEHICLES; FURTHER DELETING JUANITA AVENUE AND WHISPERING CR BRIDGE NO. 940040, KEEN ROAD AND BELCHER CANAL BRIDGE NO. 9400136, NORTH JENKINS ROAD BRIDGE OVER CANAL NO. 44, PETERSON ROAD BRIDGE OVER CANAL 29, AND PETERSON ROAD BRIDGE OVER 5 MILE CREEK; PROVIDING FOR CONFLICTING PROVISIONS; SEVERABILITY AND APPLICABILITY; PROVIDING FOR FILING WITH THE DEPARTMENT OF STATE; PROVIDING FOR AN EFFECTIVE DATE; ADOPTION AND CODIFICATION. WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. Section 316.555, Florida Statues, provides that the Board of County v, Commissioners may prescribe weight limits lower than the limits prescribed in Chapter 316, a� Florida Statutes, whenever in its judgment, any road or part thereof shall, by reason of its a design, deterioration, or other climatic or natural causes be liable to be damaged or destroyed c by motor vehicles if the gross weight thereof shall exceed the limits established by the Board of County Commissioners. a, 2. The State of Florida Department of Transportation contracted with a bridge inspection consultant to perform an updated load analysis on the Gordy Road Bridge over Ten Mile Creek. The load analysis was performed on April 29, 2016; and 3. The April 29, 2016 load analysis shows that the bridge referenced above should be posted at both approaches at or below the following loads: • Single Unit Vehicle 21 tons • Combination Vehicles 28 tons • ST5 Vehicles 33 tons 4. It is in the best interest of the health, safety, and public welfare of the citizens of St. Lucie County to adopt weight limits on the Gordy Road Bridge over Ten Mile Creek (Bridge No. 944010). -1- Packet Pg. 85 8.C.4.a 5. It is also in the best interest of the health, safety and public welfare of the citizens of St. Lucie County to delete certain bridges listed above from Section 43-3(a) of the Code of Ordinances. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, that: PART A. AMENDMENT OF SECTION 46-3 (TRUCK WEIGHT LIMITS ESTABLISHED FOR CERTAIN ROADS) OF ARTICLE I (IN GENERAL) OF CHAPTER 46 (TRAFFIC AND VEHICLES). Section 46-3 of Article I of Chapter 46 of the Code of Ordinances of St. Lucie County, Florida, is hereby amended to read as follows: Section 46-3. TRUCK WEIGHT LIMITS ESTABLISHED FOR CERTAIN ROADS. (a) All trucks having a weight in excess of the indicated weight are prohibited on the following roads or indicated portions thereof: "Beach Avenue", south and east of Oleander, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles, and school buses. "Carlton Road Extension", from the north line of Section 34, Township 36 South, Range 38 East, south to its intersection with Glades Cut -Off Road in the county, truck traffic o limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Citrus Avenue", from Midway Road South to its intersection with Seager Avenue, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Citrus Park at Emerson Avenue", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Coral Street", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Deland Avenue at Emerson Avenue", truck traffic limited to vehicles with an empty -2- Packet Pg. 86 8.C.4.a weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Fort Pierce Boulevard", from Indrio Road to Emerson Avenue, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Gordy Road and Ten Mile Creek, Bridge Number 944010 posted at or below the following loads: • Single Unit Vehicles 21 tons • Combination Vehicles 28 tons • ST5 Vehicles 33 tons �aaiiica rcvciiac aiia vviiisper �n-g Cr.", oria-fie laam er 949949, thirty tAP limit to be "Kings Highway at Feeder Road", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Kirby Loop and 5 Mile Creek", Bridge Number 940067, ten -ton limit to be posted. r O "Lakeland Boulevard at Emerson Avenue", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or a, recreational vehicles, delivery vehicles and school buses. "Marina Drive", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "McCarty Road and 10 Mile Creek", Bridge Number 940031, twelve -ton limit to be posted. "McCarty Road and 11 Mile Creek", Bridge Number 940030, twelve -ton limit to be posted. "North 37t" Street", from Avenue D to Avenue C, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. -3- Packet Pg. 87 8.C.4.a "North 39t" Street", from Avenue D to Orange Avenue, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. ,, NoMm.ON Im "Oleander Avenue", from Virginia Avenue to Edwards Road, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Oleander Avenue, South of Midway Road", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Palomar Parkway, at Feeder Road", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. r O "Prima Vista Boulevard", from Floresta Drive West, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Riomar Drive", from Prima Vista Boulevard to U.S. 1 (S.R. 5), truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Rose Lane", in the county, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Seager Avenue", from Citrus Avenue East to Oleander Avenue, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Seneca Avenue", truck traffic limited to vehicles with an empty weight of no more than -4- Packet Pg. 88 8.C.4.a six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Shinn Road and Canal 71", Bridge Number 940027, eleven -ton limit to be posted. "South Edwards Road", from South 25th Street east to Edwards Road, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "South Indian River Drive", from Orange Avenue to Seaway Drive, and from Citrus Avenue to the South St. Lucie County Line, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Sunrise Boulevard", between Edwards Road and Bell Avenue, truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or recreational vehicles, delivery vehicles and school buses. "Taylor Dairy and Belcher Canal", Bridge Number 940041, twelve -ton limit to be posted. "Taylor Dairy and Canal No. 1", Bridge Number 940043, ten -ton limit to be posted. "Winter Garden Parkway at Feeder Road", truck traffic limited to vehicles with an empty weight of no more than six thousand (6,000) pounds, excluding motor homes or a recreational vehicles, delivery vehicles and school buses. o ti M "53�d Street and Belcher Canal", Bridge Number 940068, eleven -ton limit to be posted. (b) Notice of the establishment of such weight limits shall be posed at the intersections of such roads. PART B. CONFLICTING PROVISIONS. Special acts of the Florida Legislature applicable only to unincorporated areas of St. Lucie County, County ordinances, and County resolutions, or parts thereof, in conflict with this ordinance are hereby superseded by this ordinance to the extent of such conflict. PART C. SEVERABILITY AND APPLICABILITY. If any portion of the ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. This ordinance shall be applicable within recorded subdivisions in unincorporated St. Lucie -5- Packet Pg. 89 8.C.4.a County. If this ordinance or any provision thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PART D. FILING WITH THE DEPARTMENT OF STATE. The Clerk is hereby directed forthwith to send a certified copy of this ordinance to the Bureau of Laws, Department of State, The Capitol, Tallahassee, Florida 32304. ]_1.49 499:1419 1417_11i:P The provisions of this Ordinance shall become effective upon filing with the Department of State. PART F. ADOPTION. After motion and second, the vote on this ordinance was as follows: Chairman Kim Johnson XXX Vice Chairman Chris Dzadovsky XXX Commissioner Todd Mowery XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX PART G. CODIFICATION. Provisions of this ordinance shall be incorporated in the Code of Ordinances of St. Lucie County, Florida, and the word "ordinance" may be changed to "section", "article", or other renumbered or relettered to accomplish such intention; provided, however, that Parts B through G shall not be codified. APPROVED and ADOPTED by the Board of County Commissioners of St. Lucie County, Florida, on this the 6th day of September, 2016. ATTEST: Deputy Clerk 0 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Chairman Packet Pg. 90 8.C.4.a APPROVED AS TO FORM AND CORRECTNESS: BY: -7- County Attorney r O M Packet Pg. 91 8.C.5 ITEM NO. (ID # 3706) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Mark Godwin, Criminal Justice Coordinator Criminal Justice Division DATE: 08/16/2016 *CONSENT AGENDA\COUNTY ATTORNEY Ninth Amended Agreement between St. Lucie County and Satellite Tracking of People, LLC (S.T.O.P.) Since June 2007, the County has contracted with Satellite Tracking of People, LLC (STOP) for the electronic monitoring of criminal defendants and offenders. In lieu of incarceration, this company provides Global Position Satellite (GPS) electronic monitoring technology, enabling the County Pretrial Program to track criminal defendants and offenders via satellite. The County Pretrial Release Program has been satisfied with the services of STOP. The judiciary is also satisfied with the results that GPS provides. Furthermore, an "Interagency Agreement" between Okeechobee and St. Lucie Counties for Pretrial Services in Okeechobee is in place and will continue to bring in $80,000.00 in additional revenue. In the proposed Amendment, STOP will share notification services on defendants which will result in an increase of .25 cents or $3.35 per daily cost per defendant. This slight increase will result in an overall cost savings measure because the notification services will reduce "on -call" staff time. PREVIOUS ACTION: On May 22, 2007, the Board approved the contractor S.T.O.P. to monitor criminal defendants through the County pretrial release program. S.T.O.P. continues to provide public safety for individuals placed on GPS by the court system. FINANCIAL IMPACT: Funds for this contractor are designated in "other contractual services" account: 107-2360-534000-200. It should be noted that the daily GPS costs are at $3.35 per day. The daily costs have been reduced by the vendor from $8.00 dollars per day in FY09. RECOMMENDATION: Staff recommends that the Board enter into an extension with S.T.O.P. for the next fiscal year (October 2016 - September 30, 2017). The daily cost is $3.35 per day with a .25 cent increase from last year due to S.T.O.P. sharing monitoring responsibilities with the Pretrial Program staff. COMMISSION ACTION: Packet Pg. 92 8.C.5 Coordination/Signatures IVAJ anie 5. McIntyre, C my ttorney 8/9/2016 Updated: 8/5/2016 4:02 PM by Mark Godwin Page 2 Packet Pg. 93 8.C.5.a EXHIBIT A — Extension date 10/1/2016 St. Lucie County (C07-08-413) Extension Date: October 1, 2016 Extended To: September 30, 2017 Unit Pricing: Pricing for BLUtag will be $3.3 5 per unit per day in any communication mode for GPS units installed and active on offenders. BLUhome and BLUbox, GPS accessories, are provided at no additional cost. Also included in the per diem, at no additional cost, is one (1) installation kit for every twenty (20) BLUtag units. BluHome RF Monitoring Pricing: Pricing for BluHome RF w/ BluBand monitoring will be $1.75 per unit per day for landline based units, and $2.60 per unit per day for cellular/GPRS units. BLU+ will be $2.60 per unit per day. BluScan Drive By Unit: Included in the per diem, at no additional cost, is one (1) is one BluScan unit for every twenty (20) BluTag® units. Additional BluScan units in excess of 1:20 ratio assessed at $1.00 per day per unit. Insurance and Replacement Costs: LESSOR provides coverage for lost and or intentionally damaged units. LESSEE shall use its best efforts to recover all units on behalf of LESSOR. LESSOR may terminate this Agreement if lost or damaged units from this Agreement exceed 25% of the average daily units activated per fiscal year. Replacement Cost Part Description Quantity Replacement Cost 1 BLUtag Unit 1 $ 250 2 BLUhome Unit if applicable 1 $ 300 3 BLUbox® if applicable 1 $ 200 5 Straps and direct clips for BLUtag (set comprised of one strap and four clips) 9 per unit per ear $ 10 6 Charging Coupler for BLUtag or BLU+ 1 $ 25 7 BLUscan if applicable 1 $ 350 8 BLUband 1 $ 75 9 Installation Kit 1 $ 25 Notes: 1 - Replacement only for lost and stolen units. Units are not available for purchase. Data and wireless plan included. Packet Pg. 94 8.C.5.a In witness whereof, each of the parties has executed this extension and modified terms as of the date and year first set forth herein. Lessor: Satellite Tracking Of People LLC Name: Greg Utterback Title: Chief Development Officer Signature Lessee: Entity Name: St. Lucie County Contact Name: Mark Godwin Address: 2300 Virginia Ave Fort Pierce, FL 34982-5652 Contact Tel: (772) 462-1441 Signature: Date: Date: Packet Pg. 95 8.C.5.b NINTH AMENDMENT TO JUNE 22, 2007 AGREEMENT BETWEEN ST. LUCIE COUNTY AND SATELLITE TRACKING OF PEOPLE LLC THIS NINTH AMENDMENT Is made and entered into this 16th day of August, 2016, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and SATELLITE TRACKING OF PEOPLE LLC, or its successors, executors, administrators, and assigns ("Contractor"). WHEREAS, the parties executed an agreement dated June 22, 2007 for the Contractor to provide the technology to track designated criminal offenders via satellite GPS; and WHEREAS, the parties desire to amend the agreement to exercise a new renewal period (from October 1, 2016 thru September 30, 2017, and the payments for the new fiscal year will be $3.35 per day per unit. NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to amend the Contract as follows: 1. Paragraph 5. PAYMENT TO CONTRACTOR shall be amended to read as follows: PAYMENTS TO CONTRACTORS The County shall pay the Contractor for the performance of this Agreement in accordance with Exhibit "A" Revision date 10/01/16, as follows: October 1, 2016 — September 30, 2017 Not to Exceed $164,250.00 2. Paragraph 6. TERM OF AGREEMENT shall be amended to read as follows: TERM OF AGREEMENT This Agreement shall commence on October 1, 2016, and continue through and including September 30, 2017. County shall have the option to renew this Agreement for additional one year periods on terms and conditions mutually agreeable to the parties, exercisable upon written notice given at least 30 days prior to the end of the initial term. 3. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. Packet Pg. 96 8.C.5.b IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: DEPUTY CLERK W ITN ESSESS: 2 BOARD OF COUNTY COMMISSIONERS U) ST. LUCIE COUNTY, FLORIDA o 0 a BY: 0 CHAIR L 0 E APPROVED AS TO FORM AND CORRECTNESS a� :� m c m E Q COUNTY ATTORNEY 'z 0 ti SATELLITE TRACKING OF PEOPLE LLC �? By: w Print Name: z z w Title: Chief Development Officer Q x z z 4- a a N Packet Pg. 97 8.C.5.c Cell phone provider toSatisfied County GPS Provider Cost Services Provided by the Vendor Units in Use Who Monitors Receives Alerts Less than $5 per Active & Passive GPS, Traditional The program rents the equipment, allows for c Alachua BI day, Peripherals home confinement, SCRAM, TAD 20-30 Verizon Blackberry Yes c updating when o included (thermal alcohol detection) technology changes i c c Court $12 per day; CP-the program inputs all 4 Programs(CP) SCRAM-$8 per CP (device is with Secure Alert defendant info and s (GPS) & House day; Soberlink-$6 monitoring center) HAS 1 with 2 monitor. HAS -Secure � c Charlotte additional on Smart phones Yes c Arrest Services per day. installation, devices and Alert has monitoring = (HAS) (alcohol Peripherals monitoring center hand center and they contact � devices & GPS) included Charlotte directly z s c $6.02 per day for Monitoring GPS violations and s notifies the program if it's a the defendant. Corrisoft $3.50 per day for tamper or exclusion zone Agency issued c violation. Provider contacts the Monitoring is done by Commando phones C Collier (formerly victim devices if 4 Yes defendant if it's a cuff leave Corrisoft but will be moving to (secure Trak) the victim wants c violation and try to work it out, if (Phone shortly i it. Peripherals not resolved in 10 min, contact is included. made to the agency. s c s Packet Pg. 98 8.C.5.c County GPProvider Cost Services Provided by the Vendor Units in Use Who Monitors Cell phone provider toS Receives Alerts Satisfied c c $5.22 per day, if c no landline, they o offer home s monitoring unit C with cell card for The program monitors Sentinel $2.00 more per Currently 53 the programs 24/7, the Smart Phones, 3 have 4 (they have been provided by � Hillsborough Offender day (total of GPS and RF monitoring monitoring center has Yes £ Services $7.22) $7.00 for had up to been extremely helpful Sentinel Offender ; 200) Services = Soberlink Alcohol when called. portable alcohol testing. i Peripherals £ included s s $100 hook-up fee; GPS-$10 per day; The vendor does the SCRAM-$10 per monitoring for the r House Arrest program, but the day; Remote Satisfied c Services & program has computer i Alcohol with one Southeast 27 defendant access (with one t Monitoring Monitoring-$7 per are ordered provider) to view the GPS company, i day; House working on ; Lee Solutions (each Monitoring Center but only 7 are clients. If there is a Arrest/Home better c vendor is used Confinement-$7 actively violation during business c communica on an per day; Visual monitored hours, they are notified on with the c alternating via phone calls or email. £ c basis) Alcohol Monitor- If after hour violations, other $6 per day. c the 24/7 jail intake is Peripherals C included notified v; U 00 c W E t v ca Q Packet Pg. 99 8.C.5.c Cell phone provider toSatisfied County GPS Provider Cost Services Provided by the Vendor Units in Use Who Monitors Receives Alerts The vendor does the s $6 per day. monitoring. They notify A Blackberry phone i a BI the program with any � Manatee Peripherals EM s with GPS, TAD 7 was provided in the Yes s Incorporated type of alert via c included contract with BI computer and in off s hours by telephone 4 s $8.25 per day. Monitoring company In the process of ` £ Okaloosa 3M Peripherals GPS only 12 sends the alerts and the updating current cell Somewhat included agency monitors phones DO NOT USE z c Orange GPS N/A N/A N/A N/A N/A N/A i MONITORING c £ 0-going s Corrisoft $5.85 Peripherals Equipment rental and monitoring through a re- The program monitors Yes (with Osceola (formerly organization and also use the Samsung Galaxies included center Isecure) Isecure Trak) of the monitoring center c C program Monitoring is i done through c Polk N/A N/A N/A N/A N/A N/A t Misdemeanor c Probation s ; $10 per day with s c c $200 due up front 4 GPS, 1 The vendor does the i House Arrest PAM, SCRAM, house arrest Notified via Fax of GPS Sarasota for GPS services. SCRAM, 3 monitoring for the £ Yes c Services monitoring violations Peripherals PAM program. included u c C 00 c W E t v ca Q Packet Pg. 100 8.C.5.c Cell phone provider toSatisfied County GPS Provider Cost Services Provided by the Vendor Units in Use Who Monitors Receives Alerts s c They haveIc The monitoring center $6.95 per day or will handle most of the found issue a $7.95 per day for The program has a 40 hr. per week minor violations to clear Motorola Android with just i about every domestic cases employee that the vendor the matter, if not Corrisoft phones. Vendor vendor, (due to provides. This person handles all Currently successful, they will 4 Seminole (formerly provides 4 cell phones. overall they notification equipment and inventory matters about 170 notify an officer. Isecure Trak) Pagers, cell phones are satisfies £ system (OTTER). as well as certain victim services. Automated service for and email alert set up. but there is i Peripherals Monitoring center support 24/7 exclusionary zones and included strap tampers will notify room for 911 and the victim. improveme t. i c $3.35 per day. The program and STOP s GPS Equipment, 24/7 customer County issued phones St. Lucie STOP Peripherals average of 50 share monitoring Yes included support responsibilities. (Verizon) $4.25 per day a c with an additional r $.25 for The program does all of i Volusia STOP GPS only 10-12 units Regular phones Yes i insurance. the monitoring Peripherals included s Packet Pg. 101 8.D.1 ITEM NO. RES-2016-118 AGENDA REQUEST TO: Board of County Commissioners DATE: 08/16/2016 *CONSENT AGENDA\COMMUNITY SERVICES PRESENTED BY: Renee Scott, Human Services Manager SUBMITTED BY: Human Services Division SUBJECT: Resolution - Continuum of Care Grant (formerly Shelter Plus Care) Renewal FL0310L4H091507 Vets BACKGROUND: In conjunction with the Treasure Coast Homeless Services Council, Inc. (TCHSC), Community Services has been providing permanent housing support through Housing and Urban Development (HUD) Continuum of Care Program (COC) grants since 2006. The grant (FL031OL4HO91507FFY15 StLucie County VETS) provides rental subsidies to landlords on behalf of eligible homeless individuals with disabilities to obtain and maintain stable housing. The County partners with social service providers (Health Department, Veteran Services, New Horizons of the Treasure Coast, Inc., and Legacy Behavioral Health), who provide case management assistance. As the lead entity, TCHSC submits a comprehensive application for all funding opportunities that fall under the Homeless Continuum of Care throughout the coverage area. Martin and Indian River Counties also manage COC grants. Funds must be applied for through the TCHSC. An initial SPC grant award is for a five-year period with the potential for annual renewals. This is the seventh year renewal for $142,440 to provide rental assistance for at least 16 disabled and homeless families or individuals from August 1, 2016 to July 31, 2017. Historically, the County has been able to exceed the minimum requirement and assist at least 20 people. PREVIOUS ACTION: August 20, 2013 - Acceptance of fourth renewal. August 12, 2014 - Acceptance of fifth renewal. August 04, 2015 - Acceptance of sixth renewal. -StLvi T orilv►T� iT" Funds will be deposited into the Community Services Continuum of Care Grant FFY15 St. Lucie County VETS (001583-6420-331691-600) FL03101-41-1091507 RECOMMENDATION: Packet Pg. 102 8.D.1 Staff recommends Board acceptance of the Continuum of Care Grant (FI.03101-41-1091507), approval of Budget Resolution and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Coordination/Signatures e4�6� yder, Community Services Dir r 7/28/2016 ian],ieY5. McIntyre, CAtorney 8/2/2016 Updated: 8/1/2016 3:04 PM by Katrina Slay Page 2 Packet Pg. 103 RESOLUTION 8.D.1.a WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the US Department of Housing & Urban Development, in the amount of $142,440 as a Community Services Continuum of Care (Family -Vets) Grant. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 16th day of August, 2016, pursuant to Section 129.06 (d), Florida Statutes that such funds are hereby appropriated for the fiscal year 2015-2016, and the County's budget is hereby amended as follows: REVENUE 001583-6420-331510-600 US Dept. of Housing & Urban Dev APPROPRIATIONS 001583-6420-512000-600 Salaries 001583-6420-583000-600 Other Grants and Aids After motion and second the vote on this resolution was as follows: Commissioner Kim Johnson, Chairman Commissioner Chris Dzadovsky, Vice Chairman Commissioner Tod Mowery Commissioner Paula A. Lewis Commissioner Frannie Hutchinson PASSED AND DULY ADOPTED THIS 16TH DAY OF AUGUST 2016. ATTEST: DEPUTY CLERK $142,440 $ 9,970 $132,470 XXX XXX XXX XXX XXX BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY Q Packet Pg. 104 8.D.1.b ��MENTpF �QP /0, U.S. Department of Housing and Urban Development IOnce of Community Planning and Development * 1 * 400 west say Street Suite 1015 Jacksonville, FL 32202 eqN DEV�\ Tag ID No.: 59-6000835 CoC Program Grant Number: FL031OL4HO91507 Effective Date: 7/14/2016. DUNS No.: 072215403 CONTINUUM OF CARE PROGRAM GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and St. Lucie County Board of County Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program rule (the "Rule"). The terms "Grant " or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Regulation. The Application is incorporated herein as part of this Agreement, except that only the project listed, and only in the amount listed on the Scope of Work exhibit, are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. Exhibit 1, the FY2015 Scope of Work, is attached hereto and made a part hereof. If appropriations are available for Continuum of Care grants; if Recipient applies under a Notice of Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds Availability, HUD selects Recipient and one or more projects listed on Exhbit 1 for renewal, then additional Scope of Work exhibits may be attached to this Agreement. Those additional exhibits, when attached, will also become a part hereof. The effective date of the Agreement shall be the date of execution by HUD and it is the date use of funds under this Agreement may begin. Each project will have a performance period that will be listed on the Scope of Work exhibit(s) to this Agreement. For renewal projects, the period of performance shall begin at the end of the Recipient's final operating year for the project being renewed and eligible costs incurred for a project between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. For each new project funded under this Agreement, Recipient and HUD will set an operating start date in eLOCCS, which will be used to track expenditures, to establish the project performance period and to determine when a project is eligible for renewal. Recipient hereby authorizes HUD to insert the project performance period for new projects into the exhibit without Recipient signature, after the operating start date is established in eLOCCS. This Agreement shall remain in effect until termination either: 1) by agreement of the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the final performance period for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. www.hud.gov espanol.hud.gov Page 1 0 00 c N E U a r r Q Packet Pg. 105 8.D.1.b Recipient agrees: 1. To ensure the operation of the project(s) listed on the Scope of Work in accordance with the provisions of the Act and all requirements of the Rule; 2. To monitor and report the progress of the project(s) to the Continuum of Care and HUD; 3. To ensure, to the maximum extent practicable, that individuals and families experiencing homelessness are involved, through employment, provision of volunteer services, or otherwise, in constructing, rehabilitating, maintaining, and operating facilities for the project and in providing supportive services for the project; 4. To require certification from all subrecipients that: a. Subrecipients will maintain the confidentiality of records pertaining to any individual or family that was provided family violence prevention or treatment services through the project; b. The address or location of any family violence project assisted with grant funds will not be made public, except with written authorization of the person responsible for the operation of such project; c. Subrecipients will establish policies and practices that are consistent with, and do not restrict, the exercise of rights provided by subtitle B of title VII of the Act and other laws relating to the provision of educational and related services to individuals and families experiencing homelessness; d. In the case of projects that provide housing or services to families, that subrecipients will designate a staff person to be responsible for ensuring that children being served in the program are enrolled in school and connected to appropriate services in the community, including early childhood programs such as Head Start, part C of the Individuals with Disabilities Education Act, and programs authorized under subtitle B of title VII of the Act; e. The subrecipient, it officers, and employees are not debarred or suspended from doing business with the Federal Government; and f. Subrecipients will provide information, such as data and reports, as required by HUD; and 5. To establish such fiscal control and accounting procedures as may be necessary to assure J the proper disbursal of, and accounting for grant funds in order to ensure that all financial a_ transactions are conducted, and records maintained in accordance with generally accepted accounting principles, if the Recipient is a Unified Funding Agency; o 6. To monitor subrecipient match and report on match to HUD; c 7. To take the educational needs of children into account when families are placed in housing E and will, to the maximum extent practicable, place families with children as close as M possible to their school of origin so as not to disrupt such children's education; r 8. To monitor subrecipients at least annually; a 9. To use the centralized or coordinated assessment system established by the Continuum of Care as required by the Rule. A victim service provider may choose not to use the Continuum of Care's centralized or coordinated assessment system, provided that victim service providers in the area use a centralized or coordinated assessment system that meets HUD's minimum requirements and the victim service provider uses that system instead; www.hud.gov espanol.hud.gov Page 2 Packet Pg. 106 8.D.1.b 10. To follow the written standards for providing Continuum of Care assistance developed by the Continuum of Care, including those required by the Rule; 11. Enter into subrecipient agreements requiring subrecipients to operate the project(s) in accordance with the provisions of this Act and all requirements of the Rule; and 12. To comply with such other terms and conditions as HUD may have established in the applicable Notice of Funds Availability. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties hereto, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). 0 ao c m E z U a r r Q www.hud.gov espanol.hud.gov Page 3 Packet Pg. 107 8.D.1.b This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development By: Z 11�'l M/, —C�� (Signature) Gary Causey, Director (Typed Name and Title) July 14, 2016 (Date) RECIPIENT St. Lucie County Board of County Commissioners (Name of Organization) (Signature of Authorized Official) (Typed Name and Title of Authorized Official) (Date) 0 ao c m E z U a r r Q www.hud.gov espanol.hud.gov Page 4 Packet Pg. 108 8.D.1.b Tax ID No.: 59-6000835 CoC Program Grant Number: FL031OL4HO91507 Effective Date: 7/14/2016 DUNS No.: 072215403 EXHIBIT 1 SCOPE OF WORK for FY2015 COMPETITION 1. The project listed on this Scope of Work is governed by the Continuum of Care program Interim Rule attached hereto and made a part hereof as Exhibit Ia. Upon publication for effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this Agreement instead of the Interim Rule. The project listed on this Exhibit at 4 below, is also subject to the terms of the Notice of Funds Availability for the fiscal year listed above. 2. The Continuum that designated Recipient to apply for grant funds (has/has not) been designated a high performing community by HUD for the applicable fiscal year. 3. Recipient is not the only Recipient for the Continuum of Care. HUD's total funding obligation for this grant and project is $_142440_, allocated between budget line items, as indicated in 4. below. 4. HUD agrees, subject to the terms of this Agreement, to provide the Grant funds for the project application listed below in the amount specified below to be used during the performance period established below. However, no funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to the Rule and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. Project No. Performance Period FL031OL4HO91507 08-01-2016- 07-31-2017 Allocated between budget line items as follows: a. Continuum of Care planning activities $ 0 b. UFA costs $ 0 c. Acquisition $ 0 d. Rehabilitation $ 0 e. New construction $ 0 f. Leasing $ 0 g. Rental assistance $ 142440 h. Supportive services $ 0 i. Operating costs $ 0 j. Homeless Management Information System $ 0 k. Administrative costs $ 0 www.hud.gov espanol.hud.gov Page 5 Packet Pg. 109 8.D.1.b In accordance with the Rule, Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without written amendment to this Agreement. If grant funds will be used for payment of indirect costs, pursuant to 2 CFR 200, Subpart E - Cost Principles, the Recipient is authorized to insert the Recipient's federally recognized indirect cost rates (including if the de minimis rate is charged per 2 CFR §200.414) on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. Do not include indirect cost rates for Subrecipients, however, Subrecipients may not charge indirect costs to the grant if they do not also have a federally recognized indirect cost rate. 6. The project has/has not been awarded project -based rental assistance for a term of fifteen (15) years. Funding is provided under this Scope of Work for the performance period stated in paragraph 4. Additional funding is subject to the availability of annual appropriations. 7. Program income earned during the grant term shall be retained and may either be 1) added to funds committed to the project by HUD and the recipient and used for eligible activities; or 2) used as match. 0 c as E M U a r r a www.hud.gov espanol.hud.gov Page 6 Packet Pg. 110 8.D.1.b Tax ID No.: 59-6000835 CoC Program Grant Number: FL0310UH091507 Effective Date: 7/14/2016 DUNS No.: 072215403 FEDERALLY RECOONIZEI7 rNDTRECT COST RATE SCHEDULE Grant No. Reciuient Name Indirect cost rate Cost Base 0 ao c m E z U a r r Q www.hud.gov espanol.hud.gov Page 7 Packet Pg. 111 8.D.2 ITEM NO. RES-2016-119 AGENDA REQUEST TO: Board of County Commissioners DATE: 08/16/2016 *CONSENT AGENDA\COMMUNITY SERVICES PRESENTED BY: Renee Scott, Human Services Manager SUBMITTED BY: Human Services Division SUBJECT: Resolution - Continuum of Care Grant (formerly Shelter Plus Care) Renewal FL0397L4HO91505 Chronic BACKGROUND: In conjunction with the Treasure Coast Homeless Services Council, Inc. (TCHSC), Community Services has been providing permanent housing support through Housing and Urban Development (HUD) Continuum of Care Program (COC) grants since 2006. The grant (FL0397L4HO91505FFY15 StLucie County Chronic) provides rental subsidies to landlords on behalf of eligible homeless individuals with disabilities to obtain and maintain stable housing. The County partners with social service providers (Health Department, Veteran Services, New Horizons of the Treasure Coast, Inc., and Legacy Behavioral Health), who provide case management assistance. As the lead entity, TCHSC submits a comprehensive application for all funding opportunities that fall under the Homeless Continuum of Care throughout the coverage area. Martin and Indian River Counties also manage COC grants. Funds must be applied for through the TCHSC. An initial SPC grant award is for a five-year period with the potential for annual renewals. This is the sixth year renewal for $143,616 to provide rental assistance for at least 15 disabled and homeless families or individuals from August 1, 2016 to July 31, 2017. Historically, the County has been able to exceed the minimum requirement and assist at least 20 people. PREVIOUS ACTION: August 20, 2013 - Acceptance of third renewal. August 12, 2014 - Acceptance of fourth renewal. August 04, 2015 - Acceptance of fifth renewal. -StLvi T orilv►T� iT" Funds will be deposited into the Community Services Continuum of Care Grant FFY15 St. Lucie County Chronic (001584-6420-331691-600) FL03971-41-1091505. RECOMMENDATION: Packet Pg. 112 Staff recommends Board acceptance of the Continuum of Care Grant (FI.03971-41-1091505), approval of budget resolution and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Coordination/Signatures e<&r� yder, Community Services Dir r 7/28/2016 ian],ieY5. McIntyre, CAtorney 8/2/2016 Updated: 8/9/20164:08 PM by Katrina Slay Page 2 Packet Pg. 113 RESOLUTION 8.D.2.a WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the US Department of Housing & Urban Development, in the amount of $143,616 as a Community Services Continuum of Care (Chronic) Grant. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 16th day of August, 2016, pursuant to Section 129.06 (d), Florida Statutes that such funds are hereby appropriated for the fiscal year 2015-2016, and the County's budget is hereby amended as follows: REVENUE 001584-6420-331510-600 US Dept. of Housing & Urban Dev APPROPRIATIONS 001584-6420-512000-600 Salaries 001584-6420-583000-600 Other Grants and Aids After motion and second the vote on this resolution was as follows: Commissioner Kim Johnson, Chairman Commissioner Chris Dzadovsky, Vice Chairman Commissioner Tod Mowery Commissioner Paula A. Lewis Commissioner Frannie Hutchinson PASSED AND DULY ADOPTED THIS 16TH DAY OF AUGUST 2016. ATTEST: DEPUTY CLERK $143,616 $ 10,053 $133,563 XXX XXX XXX XXX XXX BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY Packet Pg. 114 8.D.2.b �-�pA E NTp�, uQP �� 60 U.S. Department of Housing and Urban Development Office of Community Planning and Development it �t 0 400 West Bay Street a �IIII�I� Suite 1015 ReAN 0 24- Jacksonville, FL 32202 Tax ID No.: 59-6000835 CoC Program Grant Number: FL0397L411091505 Effective Date: 7/14/2016 DUNS No.: 072215403 CONTINUUM OF CARE PROGRAM GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and St. Lucie County Board of County Commissioners (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act") and the Continuum of Care Program rule (the "Rule"). The terms "Grant " or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, and any information or documentation required to meet any grant award condition. All other terms shall have the meanings given in the Regulation. The Application is incorporated herein as part of this Agreement, except that only the project listed, and only in the amount listed on the Scope of Work exhibit, are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. Exhibit 1, the FY2015 Scope of Work, is attached hereto and made a part hereof. If appropriations are available for Continuum of Care grants; if Recipient applies under a Notice of Funds Availability published by HUD; and, if pursuant to the selection criteria in the Notice of Funds Availability, HUD selects Recipient and one or more projects listed on Exhbit 1 for renewal, then additional Scope of Work exhibits may be attached to this Agreement. Those additional exhibits, when attached, will also become a part hereof. The effective date of the Agreement shall be the date of execution by HUD and it is the date use of funds under this Agreement may begin. Each project will have a performance period that will be listed on the Scope of Work exhibit(s) to this Agreement. For renewal projects, the period of performance shall begin at the end of the Recipient's final operating year for the project being renewed and eligible costs incurred for a project between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. For each new project funded under this Agreement, Recipient and HUD will set an operating start date in eLOCCS, which will be used to track expenditures, to establish the project performance period and to determine when a project is eligible for renewal. Recipient hereby authorizes HUD to insert the project performance period for new projects into the exhibit without Recipient signature, after the operating start date is established in eLOCCS. This Agreement shall remain in effect until termination either: 1) by agreement of the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the final performance period for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. www.hud.gov espanol.hud.gov Page t Packet Pg. 115 8.D.2.b Recipient agrees: 1. To ensure the operation of the project(s) listed on the Scope of Work in accordance with the provisions of the Act and all requirements of the Rule; 2. To monitor and report the progress of the project(s) to the Continuum of Care and HUD; 3. To ensure, to the maximum extent practicable, that individuals and families experiencing homelessness are involved, through employment, provision of volunteer services, or otherwise, in constructing, rehabilitating, maintaining, and operating facilities for the project and in providing supportive services for the project; 4. To require certification from all subrecipients that: a. Subrecipients will maintain the confidentiality of records pertaining to any individual or family that was provided family violence prevention or treatment services through the project; b. The address or location of any family violence project assisted with grant funds will not be made public, except with written authorization of the person responsible for the operation of such project; c. Subrecipients will establish policies and practices that are consistent with, and do not restrict, the exercise of rights provided by subtitle B of title VII of the Act and other laws relating to the provision of educational and related services to individuals and families experiencing homelessness; d. In the case of projects that provide housing or services to families, that subrecipients will designate a staff person to be responsible for ensuring that children being served in the program are enrolled in school and connected to appropriate services in the community, including early childhood programs such as Head Start, part C of the Individuals with Disabilities Education Act, and programs authorized under subtitle B of title VII of the Act; e. The subrecipient, it officers, and employees are not debarred or suspended from doing business with the Federal Government; and f. Subrecipients will provide information, such as data and reports, as required by HUD; and 5. To establish such fiscal control and accounting procedures as may be necessary to assure the proper disbursal of, and accounting for grant funds in order to ensure that all financial transactions are conducted, and records maintained in accordance with generally accepted accounting principles, if the Recipient is a Unified Funding Agency; 6. To monitor subrecipient match and report on match to HUD; 7. To take the educational needs of children into account when families are placed in housing and will, to the maximum extent practicable, place families with children as close as possible to their school of origin so as not to disrupt such children's education; 8. To monitor subrecipients at least annually; 9. To use the centralized or coordinated assessment system established by the Continuum of Care as required by the Rule. A victim service provider may choose not to use the Continuum of Care's centralized or coordinated assessment system, provided that victim service providers in the area use a centralized or coordinated assessment system that meets HUD's minimum requirements and the victim service provider uses that system instead; www.hud.gov espanol.hud.gov Page 2 Packet Pg. 116 8.D.2.b 10. To follow the written standards for providing Continuum of Care assistance developed by the Continuum of Care, including those required by the Rule; 11. Enter into subrecipient agreements requiring subrecipients to operate the project(s) in accordance with the provisions of this Act and all requirements of the Rule; and 12. To comply with such other terms and conditions as HUD may have established in the applicable Notice of Funds Availability. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties hereto, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). www.hud.gov espanol.hud.gov Page 3 Packet Pg. 117 8.D.2.b This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development By: �) (Signature) Gary Causey, Director (Typed Name and Title) July 14, 2016 (Date) RECIPIENT St. Lucie County Board of County Commissioners (Name of Organization) LIN (Signature of Authorized Official) (Typed Name and Title of Authorized Official) (Date) www.hud.gov espanol.hud.gov Page 4 Packet Pg. 118 8.D.2.b Tax ID No.: 59-6000835 CoC Program Grant Number: FL0397UH091505 Effective Date: 7/14/2016 DUNS No.: 072215403 EXHIBIT 1 SCOPE OF WORK for FY2015 COMPETITION 1. The project listed on this Scope of Work is governed by the Continuum of Care program Interim Rule attached hereto and made a part hereof as Exhibit 1 a. Upon publication for effect of a Final Rule for the Continuum of Care program, the Final Rule will govern this Agreement instead of the Interim Rule. The project listed on this Exhibit at 4 below, is also subject to the terms of the Notice of Funds Availability for the fiscal year listed above. 2. The Continuum that designated Recipient to apply for grant funds (has/has not) been designated a high performing community by HUD for the applicable fiscal year. 3. Recipient is not the only Recipient for the Continuum of Care. HUD's total funding obligation for this grant and project is $_143616_, allocated between budget line items, as indicated in 4. below. 4. HUD agrees, subject to the terms of this Agreement, to provide the Grant funds for the project application listed below in the amount specified below to be used during the performance period established below. However, no funds for new projects may be drawn down by Recipient until HUD has approved site control pursuant to the Rule and no funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. Project No. Performance Period FL0397L414091505 08-01-2016- 07-31-2017 Allocated between budget line items as follows: a. Continuum of Care planning activities $ 0 b. UFA costs $ 0 c. Acquisition $ 0 d. Rehabilitation $ 0 e. New construction $ 0 f. Leasing $ 0 g. Rental assistance $ 143616 h. Supportive services $ 0 i. Operating costs $ 0 j. Homeless Management Information System $ 0 k. Administrative costs $ 0 www.hud.gov espanol.hud.gov Page 5 Packet Pg. 119 8.D.2.b In accordance with the Rule, Recipient is prohibited from moving more than 10% from one budget line item in a project's approved budget to another without written amendment to this Agreement. 5. If grant funds will be used for payment of indirect costs, pursuant to 2 CFR 200, Subpart E - Cost Principles, the Recipient is authorized to insert the Recipient's federally recognized indirect cost rates (including if the de minimis rate is charged per 2 CFR §200.414) on the attached Federally Recognized Indirect Cost Rates Schedule, which Schedule shall be incorporated herein and made a part of the Agreement. No indirect costs may be charged to the grant by the Recipient if their federally recognized cost rate is not listed on the Schedule. Do not include indirect cost rates for Subrecipients, however, Subrecipients may not charge indirect costs to the grant if they do not also have a federally recognized indirect cost rate. 6. The project has/has not been awarded project -based rental assistance for a term of fifteen (15) years. Funding is provided under this Scope of Work for the performance period stated in paragraph 4. Additional funding is subject to the availability of annual appropriations. 7. Program income earned during the grant term shall be retained and may either be 1) added to funds committed to the project by HUD and the recipient and used for eligible activities; or 2) used as match. www.hud.gov espanol.hud.gov Page 6 Packet Pg. 120 8.D.2.b Tax ID No.: 59-6000835 CoC Program Grant Number: FL0397L4H091505 Effective Date: 7/14/2016 DUNS No.: 072215403 FEDERALLY RECOGNIZED INDIRECT COST RATE SCHEDULE Grant No. Recipient Name Indirect cost rate Cost Base www.hud.gov espanol.hud.gov Page 7 Packet Pg. 121 8.D.3 ITEM NO. (ID # 3689) DATE: 08/16/2016 AGENDA REQUEST *CONSENT AGENDA\COMMUNITY SERVICES TO: Board of County Commissioners PRESENTED BY: Diana Wesloski, Housing Manager SUBMITTED BY: Housing Services Division SUBJECT: Hardest Hit Fund (HHF) Principal Reduction Program (PRP) Contract Renewal and Amendment BACKGROUND: In January 2010, the U.S. Treasury created the Housing Finance Agency Innovation Fund for the hardest - hit areas and allocated funds under the Emergency Economic Stabilization Act of 2008. The State of Florida has received over $1 billion in funding. The Florida Housing Finance Corporation (FHFC) initiated the HHF-PR Program. It is designed to assist eligible homeowners who owe at least 115% or more on their home than its current market value by providing a reduction of their principal balance of up to $50,000. The mortgage servicer will recast the mortgage loan over the remaining years left on the loan, resulting in a reduced monthly mortgage payment. Summary of Contract Changes This second amendment to the contract renews the agreement between St. Lucie County and FHFC for one (1) year, making the contract end date August 31, 2017. Additionally, Section C includes language regarding statutory requirements related to public record requirements and audits. PREVIOUS ACTION: August 20, 2013 - Board acceptance of the HHF PRP contract with FHFC. May 5, 2015 - Board acceptance of the first amendment to the HHF PRP contract with FHFC. FINANCIAL IMPACT: Funds recieved from FHFC will be deposited into the exisiting Florida Hardest Hit program fund (189203- 5420-335510-500). RECOMMENDATION: Packet Pg. 122 Staff recommends Board approval of the second amendment to the HHF PRP contract and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Coordination/Signatures Wyder,munity services Dir MLor 8/1/2016 anie)i—jWntyorney 8/2/2016 Updated: 7/25/2016 3:59 PM by Jennifer Hance Page 2 Packet Pg. 123 8.D.3.a SECOND AMENDMENT TO CONTRACT NUMBER 2010-07-02-083 PRP THIS SECOND AMENDMENT ("Amendment") to CONTRACT NUMBER 2010-07-02-083 PRP is entered into and effective as of September 1, 2016, ("Effective Date") by and between FLORIDA HOUSING FINANCE CORPORATION, a public corporation and a public body corporate and politic ("Florida Housing"), and ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS ("Service Provider"). RFCTTAT.0 A. Florida Housing and Service Provider entered into Contract Number 2010-07-02-083 PRP, dated September 25, 2013, ("Contract") wherein Service Provider agreed to provide or perform advisor services pursuant to RFQ 2010-07. As used herein, "Contract" shall include within its meaning any modification or amendment to the Contract. B. The initial term of the Contract was for two years, beginning September 25, 2013, and ending September 24, 2015. C. Section 4 of the Contract provides that the Contract maybe renewed for three, one-year terms. D. Florida Housing and Service Provider wish to renew the Contract for the second one- year renewal term, subject to the terms and conditions set forth below. AGREEMENT NOW THEREFORE, in consideration of the terms and conditions contained in the Contract and this Amendment, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: A. Effective Date; Recitals. Upon its execution by both parties, this Amendment shall be effective on September 1, 2016. The above recitals are true and correct and form a part of this Amendment. B. Renewal. The Contract is hereby renewed for the second one-year renewal term, beginning September 1, 2016, and ending August 31, 2017. Subject to any previous amendments or modifications and except as otherwise provided in this Amendment, the Contract shall stand renewed upon its same terms and conditions. C. Amendments. 1. Section 7(e) is hereby amended by appending the following to the end of the section: Second Amendment 1 Contract 2010-07-02-083 PRP Packet Pg. 124 8.D.3.a If the Contractor has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor's duty to provide public records relating to this contract, contact the Corporation Clerk at: Corporation Clerk 227 N. Bronough Street, Suite 5000 Tallahassee, Florida 32301-1329 Phone: 850.488.4197 E-mail: Corporation.Clerk@floridahousing.org 2. The Contract is amended further by creating Item (f). under Section 13, Governing Law; Venue; Other Provisions: (f) The Service Provider understands and agrees to cooperate with any audits conducted in accordance with the provisions set forth in Section 20.055(5), Fla. Stat. D. General Terms and Conditions. 1. This Amendment shall be construed and enforced according to the laws of the State of Florida and venue for any actions arising hereunder shall lie in Leon County, Florida. 2. This Amendment shall be binding upon and inure to the benefit of the parties hereto, and their respective heirs, successors and assigns. 3. This Amendment may be executed in counterpart originals, no one of which needs to contain the signatures of all parties hereto, but all of which together shall constitute one and the same instrument. 4. All rights, powers and remedies provided herein may be exercised only to the extent that the exercise thereof does not violate any applicable law and are intended to be limited to the extent necessary so that they will not render this Amendment invalid, illegal, or unenforceable under any applicable law. If any term of this Amendment shall be held to be invalid, illegal or unenforceable, the validity of the other terms of this Amendment shall in no way be affected thereby. 5. Except as specifically modified by this Amendment, the Contract shall remain in full force and effect, and all of the terms and provisions thereof are hereby ratified and confirmed. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Second Amendment 2 Contract 2010-07-02-083 PRP Packet Pg. 125 8.D.3.a IN WITNESS WHEREOF, the Parties have executed this SECOND AMENDMENT to Contract Number 2010-07-02-083 PRP, by a duly authorized representative, effective September 1, 2016. ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: Name/Title: Date: FEIN: FLORIDA HOUSING FINANCE CORPORATION By: Stephen P. Auger, Executive Director Date: Second Amendment 3 Contract 2010-07-02-083 PRP Packet Pg. 126 8.F.1 ITEM NO. RES-2016-120 TO: PRESENTED BY: SUBMITTED BY: 411 1"F BACKGROUND: AGENDA REQUEST Board of County Commissioners DATE: 08/16/2016 *CONSENT AGENDA\ENVIRONMENTAL RESOURCES Amy Griffin, Environmental Resources Division Director Environmental Resources Use of proceeds from Program Fees and Reimbursements for training and grounds maintenance A total of $1,425 revenue was collected in FY 2016 from the Florida Master Naturalist Program (FMNP) Certification Courses conducted by ERD staff. ERD's Natural Resource Management Coordinator, Amanda Thompson, is an FMNP Lead Certified Instructor, Advanced Florida Master Naturalist and Certified Land Steward. Ms. Thompson is the only individual on the Treasure Coast with this unique set of credentials, qualifying her to lead these programs. ERD was also awarded $4,986 in FY 2016 from the Gopher Tortoise Habitat Improvement Program, funded by Fish & Wildlife Conservation Commission, for habitat improvements on various preserves. PREVIOUS ACTION: N/A FINANCIAL IMPACT: $6,411 in funds are currently available from Florida Master Naturalist program fees and Gopher Tortoise Habitat Improvement program funding. $1,425 has been deposited in 001-3920-347210-300 and will be spent in 001-3920-555000-300 Training - Seminar Registration $4,986 has been deposited in 001-3920-369930-300 and will be spent in 001-3920-546300-300 Grounds Maintenance. :�� ►I ►7 � I �11�►1�1e�L�P►ii Staff recommends the Board authorize the Chairman to sign this budget resolution enabling funds from program fees to be used for additional training and funds from the Gopher Tortoise Habitat Improvement Program reimbursements will be used for preserve grounds maintenance. Packet Pg. 127 8.F.1 COMMISSION ACTION: Coordination/Signatures Amy Gril ental Resources Division Directo 7/29/2016 / Danie S. McIntyre, C my ttorney 8/2/2016 Updated: 8/5/2016 11:58 AM by Katrina Slay Page 2 Packet Pg. 128 RESOLUTION 8.F.1.a WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Florida Master Naturalist Program (FMNP) Fees and the Gopher Tortoise Habitat Improvement Program. The increase to the training -seminar registration expense account will be used for additional training, and the increase to the grounds maintenance expense account will be used for preserve grounds maintenance. Both increases in expense accounts will be offset by an equal amount in revenues generated. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 16th day of August, 2016, pursuant to Section 129.06 (d), Florida Statutes that such funds are hereby appropriated for the fiscal year 2015-2016, and the County's budget is hereby amended as follows: REVENUE 001-3920-347210-300 Program Fees $1,425 001-3920-369930-300 Reimbursements $4,986 APPROPRIATIONS 001-3920-555000-300 Training -Seminar Registration $1,425 001-3920-546300-300 Grounds Maintenance $4,986 After motion and second the vote on this resolution was as follows: Commissioner Kim Johnson, Chairman XXX Commissioner Chris Dzadovsky, Vice Chairman XXX Commissioner Tod Mowery XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED THIS 16TH DAY OF AUGUST 2016. ATTEST: DEPUTY CLERK BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY Packet Pg. 129 8.G.1 ITEM NO. (ID # 3656) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: DATE: 08/16/2016 George Landry, Employee Safety & Risk Manager Employee Safety & Risk Division 2017 Employee Benefit Changes *CONSENT AGENDA\HUMAN RESOURCES The Board of County Commissioners and the Constitutional Officers participate as a group in employee benefit programs. An Insurance Committee that consists of a representative from the BOCC and each Constitutional Office (plus the Children Services Council and Medical Examiner) meets on a regular basis to review employee benefits and make recommendations regarding employee benefits and related costs. The recommended changes for 2017 were discussed with the Insurance Committee at the meeting held on June 24, 2016. The changes recommended by the Insurance Committee include: 1) Increasing the amount of employee and employer contributions to reduce the amount being subsidized by the Health Insurance Reserves (summary of rate increases attached). 2) Constitutional Offices will pay the employer portion of dental premiums in -lieu of using the reserves. The attached 2017 premium schedule includes health insurance premiums for each coverage type and the dental premiums. PREVIOUS ACTION: On October 6, 2015, the Board approved agenda item #3088, adopting the 2016 Health Insurance Plan changes. FINANCIAL IMPACT: Due to the current amount of the Health Insurance Reserves, the County is applying an increase in the employee and employer contributions to reduce the premium amount being subsidized by the Insurance reserves. This use of reserves will not affect the designated reserve estimated at $2.5 million for the 2 month "Safe Harbor" requirement or the reserve set aside for claims incurred but not reported. RECOMMENDATION: Packet Pg. 130 8.G.1 Staff recommends the Board adopt the 2017 benefit changes and allow the County Administrator to make changes to the health plan if needed as recommended by the Insurance Committee. COMMISSION ACTION: Coordination/Signatures an esources Director 8/2/2016 d Danie 5. McIntyre, C my ttorney 8/4/2016 Ho and Tipton, Count Administrate 8/10/2016 Updated: 8/2/2016 4:51 PM by Ceretha Leon Page 2 Packet Pg. 131 St. Lucie County BOCC Dental Premium Rate Renewal and Projection for 2017 2016 Low Differential Enrollment Total Monthly EE Monthly from (as of April Premium Premium Reserves 16') Employee $32.15 $31.02 $1.13 183 Employee + 1 $64.10 $59.09 $5.01 167 Family $106.31 $83.80 $22.51 132 2016 High Differential Enrollment Total Monthly EE Monthly from (as of April Premium Premium Reserves 16') Employee $36.04 $32.78 $3.26 180 Employee + 1 $71.79 $59.64 $12.15 149 Family $119.12 $84.76 $34.36 158 Totals Monthly: Annually: Monthly from Reserves $206.79 $836.67 $2,971.32 $4,014.78 Monthly from Reserves $586.80 $1,810.35 $5,428.88 $7,826.03 $11,840.81 $142,089.72 2017 Renewal Projection w/ 9% Rate Cap Low Total Monthly EE Monthly Differential Premium Premium from Employer $35.04 $31.02 $4.02 $69.87 $59.09 $10.78 $115.88 $83.80 $32.08 2017 Renewal Projection w/ 9% Rate Cap High Total Monthly EE Monthly Differential Premium Premium from Employer $39.28 $32.78 $6.50 $78.25 $59.64 $18.61 $129.84 $84.76 $45.08 8.G.1.b Packet Pg. 132 8.G.2 ITEM NO. (ID # 3658) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: DATE: 08/16/2016 George Landry, Employee Safety & Risk Manager Employee Safety & Risk Division Corizon Inmate Health Care 2015-2016 *CONSENT AGENDA\HUMAN RESOURCES Corizon Health Services, third party administrator for County jail inmate health care, manages and pays for offsite (outside of jail) utilization of medical care. The County reimburses Corizon for invoices paid. Per the contract, the County is required to pay for inmate medical services whenever an inmate has no viable method of paying for medical services. Corizon is requesting reimbursement in the amount of $977,424.32 For invoice number CZN000019148 (attachment A) and CZN000019149 (attachment B) for claims through March 2016. This action will come from the inmate medical budget in General Fund (001- 2300-531300-200). PREVIOUS ACTION: Total spent on inmate health care fiscal year-to-date is $1,124,977.32 FINANCIAL IMPACT: There is sufficient funding available from the inmate medical expense account within the General Fund (001-2300-531300-200). RECOMMENDATION: Staff recommends Board approval for payment of Corizon Health Services invoice number CZN000019148 and CZN000019149 for Fiscal Year 2015-16 Inmate Utilization of Medical Services costs in the amount of $977,424.32. COMMISSION ACTION: Packet Pg. 133 8.G.2 Coordination/Signatures an esources Director 8/2/2016 ian),ieAi—.MjclWntyre,,t,orney 8/2/2016 Ho and Tipton, Count Ad ministrato 8/10/2016 Updated: 8/2/2016 4:55 PM by Asheley Hepburn Page 2 Packet Pg. 134 8.J.1 ITEM NO. (ID # 3693) TO: PRESENTED BY: SUBMITTED BY: cl miprT- BACKGROUND: AGENDA REQUEST Board of County Commissioners Desiree Cimino, Purchasing Manager Purchasing Division DATE 08/16/2016 *CONSENT AGENDA\OFFICE OF MANAGEMENT & BUDGET Request for Qualifications (RFQ) No. 16-034, Professional Geotechnical Engineering and Construction Material Testing Services - Continuing Contracts On June 1, 2016, responses to RFQ No. 16-034, Professional Geotechnical Engineering and Construction Material Testing Services - Continuing Contracts, were opened. Six proposals were received; 321 companies were notified and 22 RFQ documents were distributed. The purpose of this Request for Qualifications is to establish multiple continuing contracts with engineering firms to provide a full range of engineering testing services for all departments of St. Lucie County. These services may include roadway construction, parking lot construction, bridge analysis, soil borings, concrete testing, asphalt testing, and other geotechnical engineering and construction. On July 14, 2016, the selection committee evaluated and ranked the proposals that were received. The committee members' scores and ranking for each firm are provided in Attachment A. The short-listed firms in order of ranking are as follows: 1. Andersen Andre Consulting Engineers, Inc - Port St. Lucie, Florida 2. Ardaman & Associates, Inc - Port St. Lucie, Florida 3. GFA International, Inc - Port St. Lucie, Florida 4. Nutting Engineers - Port St. Lucie, Florida PREVIOUS ACTION: N/A FINANCIAL IMPACT: Funding is available from 101-4115-531000-400 on an as -needed basis. RECOMMENDATION: Packet Pg. 135 8.J.1 Staff recommends Board approval of the short-listed firms for Professional Geotechnical Engineering and Construction Material Testing Services - Continuing Contracts and permission to: Conduct contract negotiations with the successful short-listed firms; If negotiations are successful, award contract to the successful short-listed firms and authorization for the Chairman to sign the documents as prepared by the County Attorney. COMMISSION ACTION: Coordination/Signatures 1 h burn, Offi 0e&ArBuclget Director 8/2/2016 4anieYS. McIntyre, CAtorney 8/9/2016 Ho and Tipton, Count Administrate 8/10/2016 Updated: 8/10/2016 3:14 PM by Kelly Phelan Page 2 Packet Pg. 136 Attachment A 8.J.1.a Firm Location Prior/Current Performance on Projects Qualifications Total Score Rankin Total possible points per committee member 20 55 25 100 Total possible points for four members 80 220 100 400 Andersen Andre Consulting Engineers 80 172 75 327 1 Ardaman & Associates, Inc 40 183 77 300 2 GFA International, Inc 40 172 73 285 3 Nutting Engineers 40 168 70 278 4 Professional Services Inc. 12 140 65 217 5 Universal Engineering Sciences, Inc 40 92 48 180 6 .E m 0 a� c 0 m 0 L- a. M O co r O z Cs U- c 0 :r 0 CY L 0 r N N 7 a m M tD M C Y C R w Cd N N L 0 U N r 7 CO a+ C N E M V R a+ Q Packet Pg. 137 8.J.1.b BOARD OF COUNTY COMMISSIONERS �pl � C6UNTYkr F L O R[ D A Tabulation Sheet PURCHASING DEPARTMENT RFQ No. 16-034 Professional Geotechnical Engineering & Construction Material Testing Services Andersen Andre Consulting En ineers, Inc. Contact: David P. Andre Phone: 772-807-9191 Fax: 772-807-9192 Address: 834 SW Swan Ave., Port St. Lucie, FL 34983 Ardaman & Associates, Inc. Contact: Dan J. Zrallack Phone: 772-878-0072 Fax: 772-878-0097 Address: 460 NW Concourse Place, Unit #1, Port St. Lucie, FL 34986 GFA International, Inc. Contact: Frederick G. Kaub Phone: 772-924-3575 Fax: 772-924-3580 Address: 521 NW Enterprise Drive, Port St. Lucie, FL 34986 Nutting Engineers Contact: Richard C. Wohlfarth Phone: 772-408-1050 Fax: 772-408-1049 Address: 615 SW Biltmore Street, Port St. Lucie, FL 34983 PSI- Professional Services, Inc. Contact: Wesley Foster I Phone: 561-844-2404 Fax: 561-844-2474 Address: 2000 Avenue P, Suite 16, Riviera Beach, FL 33404 Universal Engineering Sciences Inc. Contact: Richard E. Hoa lin Phone: 772-461-9815 Fax: 772-461-9816 Address: 845 South Kings Hwy., Ft. Pierce, FL 34945 Packet Pg. 138 8.J.2 ITEM NO. (ID # 3694) TO: PRESENTED BY: SUBMITTED BY: cl miprT- BACKGROUND: AGENDA REQUEST Board of County Commissioners Desiree Cimino, Purchasing Manager Purchasing Division DATE 08/16/2016 *CONSENT AGENDA\OFFICE OF MANAGEMENT & BUDGET Request for Proposal (RFP) No. 16-021, Security Infrastructure and Support Services On March 30, 2016, responses to RFP No. 16-021, Security Infrastructure and Support Services, were opened. Two proposals were received; 212 companies were notified and 29 RFP documents were distributed. The successful Proposer(s) shall provide security infrastructure and support services on an as -needed basis, that will include, but are not limited to: preventative maintenance of existing security related systems and equipment; service calls for repair as needed (some on an emergency basis), installation of control wiring, card readers, badges, cameras, sensors, control panels, and other system components, physical equipment or hardware installation, operating, server and software programming or changes to, trouble -shooting and repair of communications and control systems and supply of new or added security equipment or systems as requested by designated county personnel. On July 15, 2016, the selection committee evaluated and ranked the proposals that were received. The committee members' scores and ranking for each firm are provided in Attachment A. The short-listed firms in order of ranking are as follows: 1. Split Pine Technologies, LLC - Tallahassee, Florida 2. Triad Security Group, Inc - Davie, Florida PREVIOUS ACTION: N/A FINANCIAL IMPACT: Funding is available from 107-712-546060-1645 on an as -needed basis. RECOMMENDATION: Packet Pg. 139 8.J.2 Staff recommends Board approval of the short-listed companies for security infrastructure and support services and permission to: Conduct contract negotiations with both short-listed companies; If negotiations are successful, award contract to the successful short-listed companies and authorization for the Chairman to sign the documents as prepared by the County Attorney. COMMISSION ACTION: Coordination/Signatures 1 h burn, Offi 0e&ArBuclget Director 8/1/2016 4anieYS. McIntyre, CAtorney 8/2/2016 Ho and Tipton, Count Administrate 8/10/2016 Updated: 8/10/2016 3:15 PM by Kelly Phelan Page 2 Packet Pg. 140 8.J.2.a Exhibit A 0 _U 0 U 0 C1 c I a Y O L I— ~ 0 Co Firm Total possible points per committee member 90 70 160 Total possible points for four members 360 280 640 Split Pine Technologies 240 244 484 1 Triad Security Group 238 182 420 2 Summary scoring for Binder One and Binder Two of proposals. Breakdown of scoring on page 2 and 3 of Exhibit A. Packet Pg. 141 Binder One - Evaluation Form RFP No. 16-021 Security Infrastructure Support Services Tab 2 Tab 2 Tab 2 Tab 2 Tab 2 Tab 3 Tab 4 Tab 4 Tab 4 Tab 4 Tab 4 Tab 4 : U) N O O > > U C r O E � O Y CD \H O �_ .� O Q 0 _O L a)N > 0 O 2 O 12 N U N 70 to U)aC � N Q Q � � P O N .� 7 CE 0.0 'X ate... N -O O 12 C Q (6 U U0 Cn (0 C o Cn S a c 3 °' LL E5 o is E `L° o =3 O OU U � 0 OL C MO > (Z U(UO cL0 L ac0a i O C O _(LEO U) o E —U 12 m E O U) -0 U) Z OJ O LL o u) LL U CO U (n NLL Q > W n Point value for each evaluation 28 20 20 12 60 80 68 8 12 20 12 20 360 catergory (total for 4 members) Split Pine Technologies, LLC 25 13 19 0 53 12 60 8 11 19 5 15 240 Triad Security Group, Inc 24 12 19 12 48 12 53 8 11 19 5 15 23811 Attachment8.J.2.a: 16-021 Exhibit A - Scoring and Ranking (3694 : Request for Proposal (RFP) No. 16-021, Security Infrastructure and Support Services) Binder Two - Evaluation Form RFP No. 16-021 Security Infrastructure Support Services A B C D E F G H I J K L M N O P Q m s= � C CO O COE O O_ — Z Z o _ _ E E W m C N M O Z O Z O Z O Z O Z O CM `� _N `� O O Z O Z O Z O Z O Z E E E E E N N Y j M N E E E E E E a� O Z O Z o Z a) M .� E E E 7 L CO 0) J c a) c a) c a) c a) c a)}L w O p J L cL0 L cL0 cL0 E E E E E z Q L O L O L O O U (6 E O O Q ~ (0 (O (0 (O (O CO (B CO 7 C a)O C a) c0 7 O 2 W W W W W J J J (n Of U `. (n U ~ Point value for each evaluation catergory (total 4 8 12 16 20 4 8 12 16 20 20 12 28 20 20 20 40 280 for 4members) Split Pine Technologies, 4 8 12 16 20 4 8 12 16 20 14 8 21 20 20 17 24 244 LLC Triad Security Group, Inc 0 4 5 6 7 0 4 5 6 14 17 11 23 13 13 14 40 182 Attachment8.J.2.a: 16-021 Exhibit A - Scoring and Ranking (3694 : Request for Proposal (RFP) No. 16-021, Security Infrastructure and Support Services) 8.J.2.b L _ - BOARD OF COUNTY �� T, r -'_ _ :oe COMMISSIONERS �- L �- L- 11 `` I� Tabulation Sheet RFP No. 16-021 Security Infrastructure and Support Services PURCHASING DEPARTMENT Split Pine Technologies, LLC Contact: Sam B. Waddill Phone: 850-523-0600 Fax: 850-523-0900 Address: 1400 Metropolitan Blvd., Suite 216, Tallahassee, FL 32308 Triad Security Group, Inc. Contact: Robert Ryan Phone: 954-364-7436 Fax: 954-577-3390 Address: 8450 State Road 84, Davie FL. 33324 Packet Pg. 144 8.K.1 ITEM NO. (ID # 3638) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Matthew Morse, Venue Coordinator Parks, Recreation, & Facilities DATE: 08/16/2016 *CONSENT AGENDA\PARKS, RECREATION & FACILITIES Waiver of Fenn Center Facility Rental Fees for Ask -a -Lawyer Event The St. Lucie County Bar Association and Florida Rural Legal Services, Inc. have partnered together to host the "Ask -a -Lawyer" event at the Havert L. Fenn Center on Wednesday, September 28,2016. During the event, attorney volunteers from the St. Lucie County Bar Association will counsel and provide free legal advice and assistance to individuals who have been screened for eligibility by Florida Rural Legal Services, Inc. The event also includes a free clinic and outreach program to provide pro bono clients with assistance in a variety of legal matters. Any citizen of the County may attend the event to receive forms, literature, and general guidance on such areas as small claims court filings, landlord/tenant disputes, consumer -related matter, and other civil legal issues. The St. Lucie County Bar Association and the Florida Rural Legal Services, Inc. request a fee waiver in the amount of $337.50. Rental fees can be waived by the BOCC pursuant to section 138b in "Exhibit A" of Resolution 14-053. Additional costs for County staff and equipment, if applicable, will be paid by the renter. PREVIOUS ACTION: January 21, 2014 (Item #1855) - BOCC approved to waive $375.00 in Fenn Center facility rental fees for the Ask -a -Lawyer event on February 19, 2014. August 12, 2014 (Item #2258) - BOCC approved to waive $337.50 in Fenn Center facility rental fees for the Ask -a -Lawyer event on October 22, 2014. February 3, 2015 (Item #2468) - BOCC approved to waive $337.50 in Fenn Center facility rental fees for the Ask -a -Lawyer event on March 18, 2015. October 6, 2016 (Item #3083) - BOCC approved to waive $337.50 in Fenn Center facility rental fees for the Ask -a -Lawyer event on October 28, 2016. FINANCIAL IMPACT: Packet Pg. 145 8.K.1 If the fee waiver is approved, the County will forgo $337.50 in rental fee revenue under accounting string 001-7511-347221-7510 User Fees. RECOMMENDATION: Staff recommends Board approval to waive $337.50 in Fenn Center facility rental fees for the Ask -a - Lawyer event to be held at the Havert L. Fenn Center as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Coordination/Signatures ZL!�CA d Z Edward Matthews, Parks, Refreafion & Ca ides Director 7/26/2016 1 4' , anie . McIntyre, C my ttorney 8/9/2016 Updated: 8/3/2016 2:40 PM by Katrina Slay Page 2 Packet Pg. 146 8.K.1.a RESOLUTION 14-053 A RESOLUTION AMENDING RESOLUTION NO. 12-047 AND MADE APART I IEREQF AS ., ATTACI IMENTA" AND REPEALING WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. On October 28, 2008, the Board of County Commissioners approved Resolution No. 08-321 adopting a uniform policy for use of non -recreational County facilities by governmental agencies, non-profit organizations or other groups; and 2. On October 25, 2009, the County entered into an Interlocal Agreement for operation of Lawnwood Stadium and South County Regional Stadium as amended on July 20, 2010, with the St. Lucie County School Board; and 3. On January 191h, 2010, the County entered into an amended and restated Recreation Facilities Mutual Use Agreement , hereinafter "Mutual Use", with the St. Lucie County School Board; and 4. On November 1, 2011, the Board of County Commissioners approved Resolution 11-169 amending the Facility Use Policy to include recreational facilities; and 5. On April 4, 2012, the Board of County Commissioners approved Resolution 12-047 amending the St. Lucie County Facility Use Policy; and 6. The use of County facilities, especially after business hours, impacts costs related to utilities, equipment, housekeeping, and security, as well as staffing costs and workload; and 7. The Havert L. Fenn Center and the St. Lucie County Fairgrounds have the potential to offset operating costs through rentals to local groups and citizens and to stimulate the local economy as venues for attracting events from outside the Treasure Coast; and 8. The Mutual Use Agreements between the St. Lucie County School Board and the County set forth the parameters for the County and the School to use each others facilities; and NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: Packet Pg. 147 8.K.1.a 1. Resolutions No. 11-169, 08-321, 08-346, 07-222, 07-303, 07-304, 06-019, 06-020, 02-004, 01-304 , 00-083, 96-236, 12-047 are repealed. 2. The amended St. Lucie County Facility Use Policy is approved. 3. This resolution shall take effect upon adoption. After motion and second, the vote on this resolution was as follows: Chair Frannie Hutchinson AYE Vice -Chair Paula Lewis AYE Commissioner Chris Dzadovsky AYE Commissioner Tod Mowery AYE Commissioner Kim Johnson AYE PASSED AND DULY ADOPTED this 15 day of April, 2014. ATTEST: Deputy Clerk BOARD OF COUNTY COMMISSIO ST. LUCg.E_COKTY, FLORIqPO' Chair APPROVEDA TOFOII BY: L County Attor, ESS: Packet Pg. 148 8.K.1.a Exhibit A — Resolution 14-053 St. Lucie County Amended Facility Use Policy A. FACILITY USE REQUIREMENTS 1. The Board of County Commissioners (BOCC), its members, County Departments or programs, BOCC advisory committees and Constitutional Officers have priority for use of County facilities, including recreational facilities, for County business. 2. Written procedures for facility use, consistent with this policy, shall be established by the County Administrator or designee. The County reserves the right to impose any additional regulations or procedures, whether or not expressly provided herein, which may be in the best interest of the County and operation of its facilities and to deny use of a facility when the proposed use of the space is not appropriate for the facility or does not comply with these polices or procedures. 3. Any organization or individual denied use of a facility may appeal the denial to the County Administrator in writing within 10 business days of the denial. a. The County Administrator will render a decision on the appeal in writing within 5 business days. b. If the denial is upheld by the County Administrator, the organization or individual may appeal to the BOCC within 5 business days of the County Administrator's denial. Such appeal must be in writing and outline the basis for the appeal. C. The appeal will be placed on an agenda for a regularly scheduled meeting of the BOCC within 14 business days of receipt of the appeal. d. Organizations and individuals may not appeal fees, other charges or policies and procedures. 4. Permission for use of a County facility does not imply County endorsement of the views, opinions, policies or activities of groups or organizations using the facility. Any announcement or publicity implying such endorsement is prohibited. The County is not responsible for the accuracy, use or consequence of statements made during use of a facility. 5. Nonprofit organizations, for -profit corporations and individuals are required to provide a certificate of insurance naming St. Lucie County BOCC as an additional insured for coverage and limits specified by Risk Management, in consultation with the County Attorney. Packet Pg. 149 8.K.1.a a. Insurance requirements may be waived for private meetings and events at which no alcoholic beverages will be served and with an expected total attendance of 40 people or less. b. Insurance requirements for catering, concessions and serving alcoholic beverages may not be waived. 6. All organizations and individuals using a County facility shall execute a facility use agreement or contract approved by the County Attorney. The County Administrator or designee(s) is authorized to execute facility use agreements/contracts that are consistent with this Policy. 7. Any activity in a County facility will be conducted according to applicable laws, rules, regulations and ordinances. Any individual or organization which fails to comply with the laws, rules, regulations, ordinances, County policies and procedures and/or terms of the facility use agreement or contract, including required payments when due, may be prohibited from using County facilities for a period of time in the future at the discretion of the County Administrator. The County Administrator's decision maybe appealed to the Board of County Commissioners per Paragraph 3 of this Policy. 8. Alcoholic beverages may be served at events, contingent upon the applicant receiving approval of the County Administrator or designee and payment of an additional fee or as required by a contract between the County and a vendor. The applicant must provide copies of all required permits prior to the event and must meet insurance requirements as specified by Risk Management and the County Attorney. a. Persons must be at least 21 years of age to possess or consume alcohol and identification must be checked as required by law. b. The County assumes no responsibility fortheimproper orillegal serving ofalcoholic beverages during use of a County facility. Additional staffing or security may also be required. C. The County Administrator's decision may be appealed to the Board of County Commissioners per paragraph 3 of this policy. B. FACILITY USE FEES 1. A written facility use fee schedule, including but not limited to, additional charges for staff, supplies, equipment and deposits, will be established by the County Administrator or designee. Fees for facility use shall be based on a comparison of rates charged for similar Packet Pg. 150 8.K.1.a facilities by other local governmental entities. Fees should offset the operational costs incurred by the County in providing use of the facilities. 2. Even if the facility use fee is waived or reduced, the user is responsible for paying County expenses for facility use, including but not limited to, staff, contract labor, security personnel, equipment and supplies. If staff is required to be present for more than one hour during normal business hours, staff charges shall be paid by the user. 3. Except as noted, St. Lucie County nonprofit and local governmental organizations (except St. Lucie County School Board, which shall follow the previously adopted Mutual Use Agreement dated January 19, 2010) will receive a 50% reduction of the facility use fee paid by for -profit organizations for use of non -recreational facilities. 4. Except as noted, St. Lucie County nonprofit and local governmental organizations (except St. Lucie County School Board, which shall follow the previously adopted Mutual Use Agreement dated January 19, 2010) will receive a 25% reduction of the facility use fee paid by for -profit organizations for recreational facilities. As determined by the County Administrator, these facilities include, but are not limited to, Digital Domain, South County and Lawnwood stadiums, community centers and pools. 5. The Havert L. Fenn Center and the St. Lucie County Fairgrounds are designated venues of the BOCC, intended to stimulate the local economy by attracting large events and/or users from beyond the Treasure Coast. a. Use of these facilities by local governmental organizations should be judicious and flexible. b. The following organizations will receive a 25% discount on the facility use fee paid by for -profit organizations: Active nonprofit organizations which have received tax exemption under Section 501(c)(3) or othersection of the Internal Revenue Service (IRS) Code which allows donations to the organization to be tax deductible as charitable donations; and ii. Local governmental organizations (except St. Lucie County School Board, which shall follow the previously adopted Mutual Use Agreement dated January 19, 2010.) 6. No facility use fees will be charged to Designated Youth Sports Providers for use of County athletic fields for practices and games. a. A Designated Youth Sports Provider shall meet the following criteria: Packet Pg. 151 8.K.1.a Active status as anon profit organization located in St. Lucie County per the Florida Department of State, Division of Corporations. ii. Compliance with the rules and guidelines of a nationally -recognized youth sports organization such as Little League Baseball and Softball, Inc., Pop Warner Little Scholars, Inc. or American Youth Football, Inc. iii. Inclusive approach for all youth who meet basic age, health and related requirements. Try -outs are not a requirement and/or participants are not limited, selected or recruited based on higher levels of skill. Travel teams are typically not Designated Youth Sports Providers. iv. Documentation is provided that coaches and assistant coaches are trained volunteers who have been cleared by a background screening against state and federal sexual offender and sexual predator registries in compliance with FS 943.0438, as it may be amended. b. Additional criteria may be imposed by the County Administrator to ensure that Youth Sports Providers comply with requirements of local, state and national laws and regulations and to ensure that the intent of the Board in designating Youth Sports Providers is met. C. Youth Sports Providers will execute and maintain current facility use agreements with the County. d. If staff is requested or required to be present for games or practices for more than an hour during work hours, additional charges will apply. Additional charges will also apply for tournaments and other special events, including lighting. 7. With the approval of the County Administrator or designee, facility use fees may be waived or reduced for: a. Organizations executing a written partnership agreement with the County to provide needed or desired services and/or contributions in lieu of the facility use fee. The estimated value of such services or other contributions shall be similar to the value of fees being waived or reduced. A partnership agreement may not be used in lieu of payment for staff or equipment charges associated with any use. b. The Treasure Coast Sports Commission and other organizations providing major events which generate or can reasonably be expected to generate a minimum of 200 hotel room nights and/or $300,000 of economic impact. Negotiated terms should be in relative proportion to the expected local economic impact and/or hotel room nights. 8. Facility use fees may be waived by the Board of County Commissioners for: Packet Pg. 152 8.K.1.a a. A program or event which will provide services which are a public benefit and are available to all citizens of St. Lucie County. The program or event must be provided by a St. Lucie County nonprofit organization which has received tax exemption under Section 501(c)(3) of the IRS Code or other section of the IRS Code which allows donations to the organization to be tax deductible as charitable donations; b. A program or event sponsored by a local governmental agency (except St. Lucie County School Board which shall follow the previously adopted Mutual Use Agreement dated January 19, 2010) which will provide services which are a public benefit and which are available to all citizens of St. Lucie County; or C. A program or event which is a fundraiser for an organization which provides services which are available to all citizens of St. Lucie County and which are a public benefit. d. Fees for staff, supplies and equipment may not be waived. e. Organizations seeking a waiver of the facility use fee by the Board of County Commissioners must contact the appropriate Department Director as soon as possible for a determination of eligibility. If the Director determines the organization is eligible for a waiver of the facility use fee, the Director will place the request on the agenda for a regularly -scheduled Board meeting. 9. Fees for equipment that are part of a facility use agreement may not be waived. Lending of County equipment and supplies is also prohibited except as noted below: a. The County may lend equipment to local governmental entities, with the exception of the MSM3600 Showmaster Mobile Sound Shell Stage for which the rental fee must be paid by all entities and individuals, including local governments. b. The County Administrator may approve the lending of equipment to organizations (nonprofit or for -profit) if needed to protect public health, safety and welfare during an emergency. 10. Revenue generated by facility use fees will be credited to the Department managing the facility and incurring the expenses. 11. To be eligible for reduced rates, it is the responsibility of each organization to provide timely documentation of nonprofit, 501(c)(3) or other eligible IRS status. Groups which cannot provide such documentation must pay applicable fees. The fee reduction does not apply to staff, equipment, supplies or deposits. Packet Pg. 153 8.K.1.a S:\ATY\RESOLUTIONS\2014\Amending 12-047.wpd L LL L J Y y Q Co M tD M M LO O 4 V O IL a� y R LL C O 3 O to O r Q Packet Pg. 154 8.K.1.b ESTIMATE OF FEES J COUNTY VENUE: Havert L. Fenn Center ! PHONE: 772-462-1521 FAX: 772-462-1128 Estimate Date: June 22, 2016 Event Date: 9/28/2016 Event Day: Wednesday Event: Ask -A -Lawyer Event Times: 1 pm - 4pm No. of Attendees 35 Set Up/Load In: Contact: Carolyn Fabrizio Break Down/Load Out: Dan Harrell Total Event Hours, inc. Load in/Out: 3 hours Organization: Florida Rural Legal Services, Inc. Address: 121 N. 2nd St 4th Floor Fort Pierce, FL 34950 Office Phone: 772-466-4766 Fax:772-389-4176 Cell:561-222-7281 E-mail Address: carolyn.fabrizio@frls.org *********************************************************************************************** Facility Use Fee Multipurpose Room 5 Multipurpose Room 6 Eauipment Use Fees Rate $75 per hour X 3 hours $75 per hour X 3 hours Sub -total Deduct 25% Nonprofit Discount Revised Sub -total Sales Tax 6.5% FACILITY USE FEE TOTAL Fee $225.00 $225.00 $450.00 $112.50 $337.50 T/E $337.50 Tables and chairs N/C $0.00 Sales Tax 6.5% T/E EQUIPMENT FEES TOTAL $0.00 Staff/Personnel (Does not include cost of any required security personnel) Event Supervisor N/C STAFF FEES TOTALI $0.00 Other Fees Catering Fee - Cleaning Fee Event Insurance Premium (if applicable; by separate check) Security Deposit Payable to St. Lucie County BOCC OTHER FEES TOTAL 0.00 SECURITY DEPOSIT TOTAL $0. 00 TOTAL ESTIMATED CHARGES $337.50 TOTAL WAIVABLE FEES $337.50 TOTAL DUE IF FEES WAIVED $0.00 Other Requirements include but are not limited to 1. 50% Deposit with Signed Facility Use Agreement, Required Documents to Confirm Reservation. Payment in full and all Required Documents due no less than 30 days prior to event to avoid cancellation. 2. Comprehensive General Liability Insurance Certificate for $1,000,000 per occurrence, $2,000,000 aggregate in name of Applicant and naming St. Lucie County BOCC as an Additional Insured is required. If needed, event insurance is available at reasonable rates. Estimate Prepared by: Matt Morse a FORM APPROVED MAY 2012 Packet Pg. 155 8.K.1.c 0000-nR n3i20/14 Consumer's Certificate of Exemption R aa/ii D } Issued Pursuant to Chapter 212 Florida Statutes OF REVENUE i01 . OF REVENUEE 85-8012557692C-0 04/30/2014 04/30/2019 501(C)(3) ORGANIZATION Certificate Number Effective Date Expiration Date Exemption Category This certifies that FLORIDA RURAL LEGAL SERVICES INC 1321 E MEMORIAL BLV© STE 101 LAKELAND FL 33801-2103 is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. tm�-� DEPARTMENT DF REVENUE Important information for Exempt Organizations AR-14 Fi. 04/11 i . You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases See Rule 12A-1.038, Florida Administrative Code (F.A.C.). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Ryle 12A-1.070, F.A.C.). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree felony. Any violation will require the revocation of this certificate. 6, If you have questions regarding your exemption certificate, please contact the Exemption Unit of Account Management at 800-352-3671. From the available options, select "Registration of Taxes," then "Registration Information," and finally "Exemption Certificates and Nonprofit Entities." The mailing address is PO Box Wo, Tallahassee, Ft. 32314-6480. Packet Pg. 156 8.K.1.d Law Offices of GONANO & HARRELL A PARTNERSHIP OF PROFESSIONAL ASSOCIATIONS ATTORNEYS AND COUNSELORS AT LAW DOUGLAs E. GONANO TD BANK BUILDING DANIEL B. HARRELL Board Certified Real Estate Lawyer 1600 South Federal Highway, Suite 200 Board Certified In Education Law email: dgonano@gh-law.com Fort Pierce, Florida 34950-5178 email: dharrell@gh-law.com Telephone (772) 464 - 1032 ALEXZANDER D. GONANO Facsimile (772) 464 - 0282 MOLLY L. SHADDOCK emall:agt)nan0@gh-law.com Board Certified In Education Law email: mshaddock@gh-law.com VIA ELECTRONIC TRANSMISSION ONLY June 23, 2016 Mr. Edward R. Matthews Director, Parks, Recreation, and Facilities St. Lucie County 2000 Virginia Avenue Fort Pierce, Florida 34982 Re: Request of St. Lucie County Bar Association and Florida Rural Legal Services, Inc., to use Havert L. Fenn Center for "Ask -a -Lawyer" Event on September 28, 2016 Dear Mr. Matthews: This confirms the request of the St. Lucie County Bar Association and Florida Rural Legal Services, Inc., for waiver of the facility use fee for the Havert L. Fenn Center to permit these organizations to hold another "Ask -a -Lawyer" event at the Center on Wednesday, September 28, 2016, from 1 to 4 p.m. The SLCBA and FRLS have held several such events at the Fenn Center, beginning in 2011. Attorney volunteers from the SLCBA have counseled and provided free legal advice and assistance at this location to over 200 individuals who had been screened for eligibility by the FRLS. The SLCBA is an association of attorneys practicing in and around our County. FRLS is a non-profit organization that provides free civil legal assistance to indigents and low-income elderly persons in thirteen counties in South Central Florida. It maintains an office and substantial presence in Fort Pierce specifically to serve such individuals in St. Lucie and adjoining counties. The "Ask -a -Lawyer" events comprise a free clinic and outreach program jointly sponsored by the two organizations to provide pro bono clients with assistance in a variety of legal matters. FRLS pre -qualifies clients and sets appointments in advance for consultations of approximately 30 minutes each. The SLCBA, in turn, solicits attorney volunteers from among its membership to provide, without charge, on -site counseling and legal advice to qualified individuals appearing at the clinics. These events are open without charge to all St. Lucie County residents. Any citizen of the County may come to the event and receive forms, literature, and general guidance on such areas as small claims filing, landlord/tenant disputes, consumer -related matters, and other civil legal issues. d M d d U_ L d M J M Y a 00 M cc M Packet Pg. 157 8.K.1.d Mr. Edward R. Matthews June 23, 2016 Page 2 Consultations with attorneys (legal advice) is limited to those individuals who meet the income and related eligibility requirements that govern FRLS's mission and purpose. The SLCBA and FRLS have used other venues for "Ask -a -Lawyer" events but none provides the central location, accessibility, and consultative environment offered by the Fenn Center. This facility is uniquely situated to facilitate the delivery of these types of services efficiently but with client dignity and confidentiality preserved. Please also note that no County staff services or supplies are needed for the program, and the only "equipment" components required are a few tables and chairs. Given the nature of the services and activities undertaken during these three hour sessions, no food or beverage is served, no trash or debris is created, and there is no wear and tear on the Center or its equipment beyond that attendant to a total of perhaps 40 individuals (clients, volunteer attorneys, and FRLS staff) walking through and briefly seating themselves in the facility. Enclosed please find the following information: • 2016 Florida Non -Profit Corporation Annual Report for the SLCBA • 2016 Florida Non -Profit Corporation Annual Report for the FRLS o Current certificate of (tax) exemption for FRLS • A diagram indicating the requested table and chairs layout that our program used when events were previously held at the Fenn Center. On behalf of the SLCBA and FRLS, thank you for your consideration, and please advise if you require additional information regarding our request. t{ or the Fro Bono uommrttee St. Lucie County Bar Association Enclosures cc: Mr. Matthew Baum Mr. Matthew Morse Ms. Victoria Adkins, Esq. Ms. Carolyn Fabrizio Packet Pg. 158 8.K.1.d 2016 FLORIDA NOT FOR PROFIT CORPORATION ANNUAL REPORT FILED DOCUMENT# N22530 Mar 21, 2016 Entity Name: ST. LUCIE COUNTY BAR ASSOCIATION, INC. Secretary of State CC7140800378 Current Principal Place of Business: 250 NW COUNTRY CLUB DRIVE PORT ST. LUCIE, FL 34986 Current Mailing Address: P.O. BOX 3014 FT PIERCE, FL 34948 FEI Number: 65-0008027 Certificate of Status Desired: No Name and Address of Current Registered Agent: EWEN, LILLIAN 250 NW COUNTRY CLUB DRIVE PORT ST. LUCIE, FL 34986 US The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: LILLIAN EWEN 03/21/2016 Electronic Signature of Registered Agent Officer/Director Detail : Title PRES Name ADKINS, VICTORIA ESQ. Address 601 CITRUS AVENUE City -State -Zip: FORT PIERCE FL 34950 Title SEC Name LEFFEW, ALISON ESQ. Address 100AVENUE A, SUITE 100 City -State -Zip: FORT PIERCE FL 34950 Title VP Name ROLLINS, JEFFREY R. ESQ. Address 715 DELAWARE AVENUE City -State -Zip: FORT PIERCE FL 34950 Date I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 617, Florida Statutes; and that my name appears above, or on an attachment with all otherlike empowered. SIGNATURE: JEFFREY R. ROLLINS VICE PRESIDENT 03/21/2016 Electronic Signature of Signing Officer/Director Detail Date L m m m LL L ca J ra Y to Q tb M t0 M Packet Pg. 159 8.K.1.d 2016 FLORIDA NOT FOR PROFIT CORPORATION ANNUAL REPORT FILED DOCUMENT# 712035 Jan 12, 2016 Entity Name: FLORIDA RURAL LEGAL SERVICES, INC. Secretary of State CC3467709876 Current Principal Place of Business: 1321 EAST MEMORIAL BOULEVARD SUITE 101 LAKELAND, FL 33801-2103 Current Mailing Address: 1321 EAST MEMORIAL BOULEVARD L SUITE 101 LAKELAND, FL 33801-2103 US m m FEI Number: 59-1225173 Certificate of Status Desired: Yes Name and Address of Current Registered Agent: a� BRUNDIDGE, TIKISHA J 1321 E. MEMORIAL BLVD. SUITE 101 Y LAKELAND, FL 33801-2103 US Q The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. 00 M SIGNATURE: TIKISHA BRUNDIDGE 01/12/2016 ce)i Electronic Signature of Registered Agent Date %- Officer/Director Detail Title PD Name SCHOFIELD, ARTHUR T Address 330 CLEMATIS STREET SUITE 207 City -State -Zip: WEST PALM BEACH FL 33401 Title SD Name CARLTON, LATRYNA D Address P.O. BOX 24 City -State -Zip: WAVERLY FL 33877 Title TD Name WALKER, GRISSIM Address P.O. BOX 15726 City -State -Zip: SARASOTA FL 34277 Title VD Name GLUCKSMAN,STEVEN Address 540 NW UNIVERSITY BLVD. SUITE 103 City -State -Zip: PORT ST. LUCIE FL 34986 Title ED Name ISAAC, DONALD Address 3210 CLEVELAND AVENUE City -State -Zip: FT. MYERS FL 33901 1 hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that l am an officer or director of the corporation or the receiver or trustee empowered to execute this report as required by Chapter 617, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: DONALD ISAAC EXECUTIVE DIRECTOR 01/12/2016 Electronic Signature of Signing Officer/Director Detail Date Packet Pg. 160 8.K.1.d 000000R 03/30/14 Consumer's Certificate of Exemption R R-11 DEPARTMENT Issued Pursuant to Chapter 212, Florida Statutes OF REVENUE 85-8012557692C-0 04/3012014 04/30/2019 501(C)(3) ORGANIZATION Certificate Number Effective Date Expiration Date Exemption Category This certifies that FLORIDA RURAL LEGAL SERVICES INC 1321 E MEMORIAL BLVD STE 101 LAKELAND FL 33801-2103 is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased. Important Information for Exempt Organizations DR1 R. 04111 DEPARTMENT or REVENUE 1. You must provide alf vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code (F.A.C.). 2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities. 3. Purchases made by an individuaf on behalf of the organization are taxable, even if the individual will be reimbursed by the organization. 4. This exemption applies only to purchases your organization makes. The sale or lease to others of tangible personal property, sleeping accommodations, or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exemptfrom this requirement except when they are the lessor of real property (Rule 12A-1.070, F.A.C.). 5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third-degree felony. Any violatlon will require the revocation of this certificate. 6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Account Management at 800-352-3671. From the available options, select "Registration of Taxes," then "Registration Information," and finally "Exemption Certificates and Nonprofit Entities." The mailing address is PO Box 6480, Tallahassee, FL 32314-6480. Packet Pg. 161 8.K.1.d L d d d LL L d m J m Y U) Q a m T Y c m E z R w Q Packet Pg. 162 8.N.1 ITEM NO. (ID # 3662) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Kyle Croce, Port Engineer Port DATE: 08/16/2016 *CONSENT AGENDA\PUBLIC WORKS North 2nd Street Change Order No. 13 with Mancil's Tractor Service, Inc. The North 2nd Street Improvement Project involves a partnership between the Florida Department of Transportation (FDOT), the City of Fort Pierce, Fort Pierce Utilities Authority (FPUA), and St. Lucie County. North 2nd Street is the primary access road into the Port of Fort Pierce Operations Area. The road provides access to most of the existing business located at the Port, as well as access to the undeveloped vacant properties. North 2nd Street is a City -owned and maintained right-of-way. The underground utilities are owned and maintained by FPUA. The Project involves total reconstruction of the North 2nd Street, including relocation and upgrading of all existing utilities and construction of a new stormwater management system. The road construction will include new pavement, curb and gutter, sidewalks, stormwater collection system, detention ponds, landscaping and street lights. The utilities to be upgraded include water mains, sanitary sewer system, sewer lift stations, natural gas mains, and electrical systems. A Second Street Interlocal Agreement was approved on June 3, 2014, that identifies the responsibilities of each entity involved in the partnership. St. Lucie County is administering the construction contract and the grant contracts. The City of Fort Pierce is administering and funding the Consultant Engineering Inspection Services (CEI) for inspection and certification of the roadway and drainage work during construction. Fort Pierce Utilities Authority is providing construction, inspection, and certification of the utility construction. The attached contractor's change order involves removal, of unsuitable materials, including buried timber and organics which were beneath the existing roadway and right of way, at approximate roadway station 20+00. The timber and unsuitable materials were excavated during stormwater utility installation and were an unforeseen site condition. The change order also involves work associated with modifications to stormwater drainage structures due to design changes in the final elevation of the storm sewer system, Packet Pg. 163 8.N.1 post structure fabrication. Lowering the stormwater sewer system can result in fewer conflict structures being fabricated, and an increase in construction material cover over the piping system, increasing the possible "life -span" of the utilities. The cost of removal was calculated from the associated labor force, based on the time for the efforts. Calculating the hourly cost of labor along with an additional 1.5% bond for the work, results in the total amount requested for the change order to be $4,489.46. PREVIOUS ACTION: September 17, 2013 - Board approval of Work Authorization No. 4 with Taylor Engineering for preparation of landscape plans and bid specifications for North 2nd Street in the amount of $123,316.44 June 3, 2014 - Board approval of North 2nd Street Interlocal Agreement for Infrastructure Improvements November 18, 2014 - Board approval to award Bid No. 14-056 to Mancil's Tractor Service, Inc., in the amount of $5,805,148.13 February 3, 2015 - Board acceptance of additional funds from FDOT and approval of Budget Resolution establishing the funds from Supplemental No. 2 to JPA with FDOT in the amount of $542,500 December 15, 2015 - Board approval of Change Order No. 5 & No 6 for North Second Street Road Improvements in the amount of $27,200.53. February 9, 2016 - Board approval of Change Order #7 in the amount of $16,285.68. March 15, 2016 - Board approval of Change Order #8 in the amount of $164,389.03, and Change Order #9 in the amount of $7,628.05. May 17, 2016 - Board approval of Change Order No. 10 in the amount of $8,435.45, and Change Order No. 11 in the amount of $24,103.72. June 21, 2016 - Board approval of Change Order No. 12 in the amount of $12,281.50. FINANCIAL IMPACT: Funds are available in the overall Port Budget. The funding include Fund No. 140376-4315-563000- 46502, FDOT share of the project; and 140001-0000-389902-000, the county match portion of the project. :T:101► lk 1:101le%1I6101 Staff recommends Board approval of St Lucie County's Change Order No. 13 with Mancil's Tractor Service, Inc. in the amount of $4,489.46 and authorization for the Chairman to execute the change order as approved by the County Attorney. [are ►] Til►�iff-1-[9P►I_Ts"191 F updated: 8/3/2016 11:53 AM by Asheley Hepburn Page 2 Packet Pg. 164 8.N.1 Coordination/Signatures _ V Cw n We t, Public Works Directo 016 4aniieA..McIntyre, C my ttorney 8/3/2016 updated: 8/3/2016 11:53 AM by Asheley Hepburn Page 3 Packet Pg. 165 8.N.1.a Mancil's Tractor Service, Inc. Earthwork, Roadways, Storm Drain & Underground Utilities 8530 SW Jaymr Way, Palm City, FL 34990 QfficY (772) 288-0951 Far (772) 289-0983 CHANGE ORDER #13 REMOVAL OF TIMBERS AND STRUCTURE MODIFICATIONS DATE: 7/5/2016 BID TO: ST LUCIE COUNTY PUBLIC WORKS PROJECT NAME: NORTH 2ND STREET ROAD IMPROVEMENTS CONTACT: MARCELO DIMITRIOU PROJECT # 14-OS6 PHONE: 772-979-0082 VERSION/DATE: JULY 2014, TAYLOR ENGINEERING INC. EMAIL: mdlmitriOUCa.Ct-eng.com WE RESPECTFULLY SUBMITTHE FOLLOWING CHANGE ORDER FOR THE COSTS ASSOCIATED WITH THE REMOVAL OF TIMBERS AND STRUCTURE MODIFICATIONS. ITEM DESCRIPTION QTY UNIT 1 UNIT COST TOTAL TIMBER REMOVAL ON 5.6-16.5-10-16 & 5-11-16 1 INCLUDES LABOR AND USE OF ROLL OFF TRUCK TO HAUL DEBRIS TO STAGING AREA 1 LS $ 1,012.50 $ 1,012.50 2 1ADDITIONAL BOND AT 1.5% 1 LS $ 1S.19 $ 15.19 SUB TOTAL $ 1,027.69 r. a t vnm Un Ilm 4e0 at [Di ON 5-9-16, 5-11-16 i4 5-16-16 3 1 INCLUDES LABOR AND CONCRETE CUTTING 1I LS Is 1,785.00 $ 1,785.00 4 JADDITIONAL BOND AT 1.5% 11 LS is 26.78 1 $ 26.78 SUB TOTAL 1 $ 1,911.78 ADDITIONAL DAYS REQUESTED 1 2 TERMS & CONDITIONS: THIS CHANGE ORDER IS SUBJECT TO THE SAME TERMS AND CONDITIONS OF THE PROJECT CONTRACT. RESPECTFULLY SUBMITTED BY: DON R. MANCIL, JR, Page 1 of 1 ACCEPTED BY: NAME: TITLE: DATE: TOTAL $ 2,839.46 Packet Pg. 166 8.N.1.a ancil's Tractor Service, Inc. j Earthwork, Roadways, Storm Drain & Underground Utilities 8530 SW Jayme Way, Patin City, FL 34990 Ofcr (772) 288-0951 Fax (772) 288.0983 CHANGE ORDER #13 BREAKDOWN _ ITEM DESCRIPTION QTY � UNIT UNIT COST TOTAL l TIMBER REMOVAL ON 5-6-16 1 LABOR - PARTIAL CREW HR 1.5 $ 375.00 $ 562.50 2 ADDITIONAL BOND AT 1.5% LS 1 $ 8.44 $ 8.44 TIMBER REMOVAL ON 5-10-16 SUB TOTAL $ 570.94 3 1 USE OF ROLL OFF TRUCK TO HAUL DEBRIS TO STAGING AREA HR 4 $ 75.00 $ 300.00 4 JADDITIONAL BOND AT 1.5% LS 1 $ 4.50 $ 4.50 TIMBER REMOVAL ON 5-11-16 SUB TOTAL $ 304.50 5 JUSE OF ROLL OFF TRUCK TO HAUL DEBRIS TO STAGING AREA HR 2 $ 75.00 $ 150.00 6 JADDITIONAL BOND AT 1.5% LS 1 $ 2.25 $ 2.25 MODIFY SD 208. CUT NEW INVERT FRnM 3 Ft Tr)t nn nni c n_tc SUB TOTAL $ 152.25 7 LABOR - M AND M CONCRETE CUTTING LS 1 $ 450.00 $ 450.00 8 JALLOWABLE MARK UP(Article 11, 11.3, 15%) LS 1 $ 67.50 $ 67.50 9 JADDITIONAL BOND AT 1.5% LS 1 $ 7.76 $ 7.76 SUB TOTAL nnnn¢v cn ono ,- $ 525.26 -_ -__, __. .-__-..--�... •..v..i .�..,a ,v 1.VV lII\J-11-10 (INVERT MUD WORK) 10 LABOR - LABOR CREW HR 1.5 $ 250,00 $ 375.00 11 ADDITIONAL BOND AT 1.5% LS 1 1 Is 5.63 1 $ 5.63 MODIFY SD 207 CUT NEW InlvFar canon 1 of rn , nn nno c , c , c SUBTOTAL $ 380.63 12 13 14 ILABOR - M AND M CONCRETE CUTTING ALLOWABLE MARKUP Article 11, 11.3, 15%) ILABOR -LABOR CREW LS LS HR 1 1 1 1.5 $ 450.00 $ 67.50 $ 250.00 $ 450.00 $ 67.50 $ 375.00 15 JADDITIONAL BOND AT 1.5% LS 1 $ 13.39 $ 13.39 SUBTOTAL $ 905.89 NOTE: TOTAL $ 2,839.47 FULL CREW: UNDERGROUND CREW TIME IS BASED ON A 6 MAN CREW FOR 8 HOURS AT $3,500 PER DAY WITH TRACK HOE AND LOADER USE BUT NOT INCLUDING DEWATERING. IF THE WORK REQUIRES DEWATERING ABOVE THAT WHICH WAS CONTRACT WORK, THE COST IS $4,000 PER DAY, PARTIAL CREW: UNDERGROUND CREW TIME IS BASED ON A 3 MAN CREW FOR 8 HOURS AT $3,000 PER DAY WITH TRACK HOE AND LOADER USE BUT NOT INCLUDING DEWATERING. IF THE WORK REQUIRES DEWATERING ABOVE THAT WHICH WAS CONTRACT WORK, THE COST IS $3,500 PER DAY. LABOR CREW: UNDERGROUND CREW TIME IS BASED ON A 3 MAN CREW FOR 8 HOURS AT $2,000 PER DAY WITH NO EQUIPMENT BUT NOT INCLUDING DEWATERING. IF THE WORK REQUIRES DEWATERING ABOVE THAT WHICH WAS CONTRACT WORK THE COST IS $2,500 PER DAY. Page 1 of 1 Packet Pg. 167 8.N.1.a rvv Job Tickei # Ll Ll Q� Operator -9107 Trowbridge Rd. - Fori Pierce, FL 34945 Tel. 772-460-1446 ! Fax. 772-468-6185 Bill to Job # Day I Date Job Address Contractor I Job# I P.O.# City Wort: Type Cross Streets Lot — I Block Unit Other M&M Personnel on Job �tlr.•iTl!(S�r '—-------iUYo?-�olr�l�itaJa�-------- - --I '12 . . ......... ACKNOLVLEDGMENT.• It is expressly agreed and understood that M&IN CONCRETE CUTTIrVG, INC. is not responsible for. Layout of the above work. any damage to buried structures or cables. barricading and safe guarding of openings aiterjob completion. The above work has been satisfactorily completed and the lob site inspected and found to be in a safe condition Acknowledged ..... ...-.. .. - -.... Company ... prnnl Sg . TERMS: iVet30 days payment is due upon presentation of Invoice. Ifany Invoice is not full within 30 days afterits billing date, the Customerherebyagrees to pay interest at the rate of 10% PER ANNUAA upon the unpaid portion of the Invoice. fraction or suit is brought by M&M CONCRETE CUTTING, Inc. to collect any amount due or owing underthis bill. Customeragrees to pay all costs ofcollection, including reasonable attorneys fees. UTAIVIOND BIT LOG CODE p SIZE TYpE SPIED INCHES CUT MACHINE USED MATERIAL CUT STEEL CUT DIAMOND 8 DF i Or. CODE a SIZE TYPE SPEED FIG. CUT DEPTH IN FT MACHINE USED fAATERIAL CUT STEEL CUT r 3E START I MILEAGE STOP TRUCK # TRAILER it REMARKS .. .. . ........... ..... . LUNCH ... ............ .. From .. ....... To........... 'A Hour lunch required for all employees vrorking over five hours per day HOURS SPENT CERTIFIED IFIEO # 0TA L `S .................. CORE DRILLING SLAB SAWING JOB # I OPERATOR p ELECTRIC SLAB SAWING BEGIN AM TOTAL WALL SAWING TRAVEL TRAVEL PM HAND END AM SAWING TRAVEL PM CHAIN BEGIN JOB AM TOTAL JOB HOURS SAWING CHIPPING PM END AM REMOVAL J08 PM BEGIN RETURN TRAVEL j Apr PM TOTAL RETURN TRAVEL STAND BY SHOW UP END AM DOWN TIME RETURN TRAVEL PM Packet Pg. 168 8.N.1.a : Job 7'ic:;er ' 2I N Trowbridge verator' A dge Rd. -Foil Pierce, FL 34945 �f � Tel. 772-460-•1446 / Fax. 772-468-6'185 — Bill to I Job r' I Day Date Job Address Contractor / Jobii ! P O.if City Work Type Cross Sheets Lot Block I Unit Other MB,M Personnel on Job A'-r%NVVVLtL)U&f&rt t: It Is expressly agreed and understood that ffigh! CONCRETE CUTS ING, INC. is not responsible for. Layout of the above work. any damage to buried structures or cables, barricading and safe guarding of openings aRerjob completion. The above work has been satisfactorily completed and the job site inspected and found to be in a safe condition. Achnowiedged . . ... _ .... Company ..... Pnn1 Sign TERLIS: ,Vet 30 days payment is due upon presentation of invoice. lfany Invoice is not full within 30 days afterits billing date, the Cuslomerhereby agrees to pay interest at the rate of 10% PER ANNUM upon the unpaid portion of the Invoice. !faction or suit is brought by hIgiDi CONCRETE CUTTING, Inc. to collect any amount due or owing underthis bill. Customeragrees to pay all costs of collection, including reasonable attorney's fees. DWMIOND BIT LOG HOURS SPENT CODE SIZE TYPE SPEED INCHES CUT i :aACHINE USED ?dATERWL CUT STEEL CUT CORE DRILLING SLAB SAWING ELECTRIC DIAMOND BLADE LOG SLAB SAWING CODE n SIZE TYPE SPEEO F:-- CUT DEPTH IN R tAACHiNc VSEO RIATrAL CUT STEEL CUT WALL SAWING HAND SAWING CHAIN SAWING t' GE START MILEAGE STOP TRUCKS TRAILER 1! CHIPPING REMOVAL REMARKS. ... STAND BY LUNCH .. To .. .... SHOW UP ......-... .......... From -....... Hour lunch required for all employees DOWNTIME working over five hours per day CERTIFIED TOM L JOB # I OPERATOR V BEGIN AM TOTAL TRAVEL TRAVEL PM END AM TRAVEL PM BEGIN AM TOTAL JOB JOB HOL PM ENO AM JOB PM BEGIN AM TOTAL RETURN RETURN TRAVEL pM TRAVEL END AM RETURN TRAVEL P►f, Packet Pg. 169 8.N.1.a Mancil's Complete Sitework ' Earthwork, Roadways, Storm Drain & Underground Utilities 8530 SW Jayme Way, Pahn City, FL 34990 Office (772) 288-0951 Fax (772) 288-0983 PROPOSAL PROJECT: ST. LUCIE COUNTY AIRPORT WASH -OUT BACKFILL DATE: July 6, 2016 ESTIMATOR: RICK SLONE CUSTOMER: ST. LUCIE COUNTY PUBLIC WORKS PHONE: 772-462-1491 EMAIL: crocek(a)stlucieco.orq ITEM DESCRIPTION CITY UNIT UNIT COST TOTAL 1 1 DUMP TRUCK TO IMPORT FILL FROM NORTH 2ND STREET 10 1 HR 1 $75.001 $ 750.00 2 LOADER TO SPREAD & GRADE FILL INROAD WASH -OUTS 10 1 HR 1 $90.001 $ 900.00 TOTAL $ 1,650.00 PROPOSAL BASED ON TIME & MATERIAL. CHARGES WILL BE BASED ON HOURLY RATES & LOAD COUNTS. TERMS AND CONDITIONS THIS QUOTATION IS VALID FOR 30 DAYS AND MAY BE EXTENDED AT THE SOLE DISCRETION OF MANCIL'S TRACTOR SERVICE INC. MANCIL'S WILL PROVIDE ALL LABOR, MATERIALS AND EQUIPMENT TO COMPLETE THE ITEMS AS SPECIFICALLY LISTED ABOVE. ADDITIONAL WORK OR MATERIALS WILL BE PROVIDED AT AN ADDITIONAL COST IF NECESSARY. FINAL PAYMENT DETERMINED BY UNIT PRICES PER ACTUAL FIELD MEASUREMENTS OR HOURLY RATES. NO RETAINAGE WILL BE WITHHELD. THE FOLLOWING EXCLUSIONS APPLY UNLESS SPECIFICALLY NOTED ABOVE: 1 ANY PERMITS AND ASSOCIATED FEES. 2 ALL TESTING, INSPECTIONS, SURVEYS, LAYOUT, AS-BUILTS & ASSOCIATED FEES BY OTHER. 3 SOD, SEED AND MULCH, LANDSCAPING, REMOVAL OF EXOTICS OR TREE LOCATION. 4 EXCLUDES MAINTENANCE OF TRAFFIC. 5 MANCIL'S WILL MAINTAIN SILT FENCE PROBLEMS DUE TO WEATHER & EROSION ONLY. DAMAGE DONE TO SILT FENCE BY OTHER SUBCONTRACTORS WILL BE REPAIRED FOR AN ADDITIONAL CHARGE. 6 REMOVAL AND/OR REPLACEMENT OF ANY UNSUITABLE OR HAZARDOUS MATERIALS ENCOUNTERED ON SITE. 7 PLEASE ADD 6% SALES TAX FOR ALL MATERIALS QUOTED ABOVE. 8 ROLLING OR COMPACTION FOR IMPORTED FILL IN ROADWAY WASH -OUT AREAS NOT INCLUDED IN THIS PROPOSAL. 9 ALL IMPORT FILL PROVIDED BY ST. LUCIE COUNTY FROM THE NORTH 2ND STRRET STOCKPLIE. RESPECTFULLY SUBMITTED BY: Mancil's Tractor Service, Inc. ACCEPTED BY: DON R. MANCIL, JR. DM/rs NAME: TITLE: DATE: Packet Pg. 170 8.N.1.b CHANGE ORDER ST. LUCIE COUNTY PROJECT: (name, address) North 2nd Street Roadway Improvements Ft. Pierce, Florida TO (Contractor): Mancil's Tractor Service, Inc. 8530 SW Jayme Way Palm City, Florida 34990 You are directed to make the following changes in this contract: (Additional sheet attached as Exhibit A - Yes No) See attached exhibit "A", consisting of 5 pages CHANGE ORDER NUMBER INITIATION DATE: CONSULTANT'S PROJECT NO.: ST. LUCIE COUNTY CONTRACT NO: CONTRACT DATE The original (Contract Sum) was Net change by previous authorized Change orders The (Contract Sum) prior to this Change order The (Contract Sum) will be (increased, deGFeased or unehanged) by this Change Order The new (Contract Sum) including this Change order will be The Contract Time will be (ii GFea6ed, decreased 9 unchanged) by The Date of Substantial Completion as of the date of this Change Order therefore is: Substantial: Final: Funds Available: Account Number No.13 July 7, 2016 C 14-11-668 November 18, 2014 $ 5,218,117.88 $ 839,932.64 $ 6,058,050.52 $ 4,489.46 $ 6,062,539.98 ( ) Days The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result or increases or decreases in costs and time of performance caused directly and indirectly from the Chanqe Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed,o fyqgrdance with the contract specifications. CONTRACTOR: ��PPGTOR Sto,� 4PPROVED: Mancil's Tractor Service, Inc. : ,g ,. .•'�6blic Works Department Contractor.' = U .: GOpPOIgq'.mmCucie County Department: 8530 SW Jayme Way, Palm City, FL 34990 = Z : � F 23Qg Virginia Avenue, Ft. Pierce, FL 34982 Addre EAL Aigirss •.• r9g4 Ty: on West, Director ate: �''•,1tORI DP ,%1% U HORIZED: ST. LUCIE COUNTY ATTEST: Deputy Clerk BOARD OF COUNTY COMMISSIONERS By: Chairman Date: Approved as to Form and Correctness: County Attorney Packet Pg. 171 8.N.2 ITEM NO. (ID # 3663) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Kyle Croce, Port Engineer Port DATE: 08/16/2016 *CONSENT AGENDA\PUBLIC WORKS North 2nd Street Change Order No. 14 with Mancil's Tractor Service, Inc. The North 2nd Street Improvement Project involves a partnership between the Florida Department of Transportation (FDOT), the City of Fort Pierce, Fort Pierce Utilities Authority (FPUA), and St. Lucie County. North 2nd Street is the primary access road into the Port of Fort Pierce Operations Area. The road provides access to most of the existing business located at the Port, as well as access to the undeveloped vacant properties. North 2nd Street is a City -owned and maintained right-of-way. The underground utilities are owned and maintained by FPUA. The Project involves total reconstruction of the North 2nd Street, including relocation and upgrading of all existing utilities and construction of a new stormwater management system. The road construction will include new pavement, curb and gutter, sidewalks, stormwater collection system, detention ponds, landscaping and street lights. The utilities to be upgraded include water mains, sanitary sewer system, sewer lift stations, natural gas mains, and electrical systems. A Second Street Interlocal Agreement was approved on June 3, 2014, that identifies the responsibilities of each entity involved in the partnership. St. Lucie County is administering the construction contract and the grant contracts. The City of Fort Pierce is administering and funding the Consultant Engineering Inspection Services (CEI) for inspection and certification of the roadway and drainage work during construction. Fort Pierce Utilities Authority is providing construction, inspection, and certification of the utility construction. The attached contractor's change order involves additional work that was required for the Fort Pierce Utility Authority water service. The work included a connection of an additional water service and additional dewatering efforts required during excavation for the water main construction. These conditions were unforeseen during the design phase of the project. Packet Pg. 172 8.N.2 The cost for the change order was calculated based on the additional labor and materials incurred for these efforts. Calculating the hourly cost of labor and cost of materials, along with an additional 1.5% bond for the work, results in the total amount requested for the change order to be $1,476.83. PREVIOUS ACTION: September 17, 2013 - Board approval of Work Authorization No. 4 with Taylor Engineering for preparation of landscape plans and bid specifications for North 2nd Street in the amount of $123,316.44 June 3, 2014 - Board approval of North 2nd Street Interlocal Agreement for Infrastructure Improvements November 18, 2014 - Board approval to award Bid No. 14-056 to Mancil's Tractor Service, Inc., in the amount of $5,805,148.13 February 3, 2015 - Board acceptance of additional funds from FDOT and approval of Budget Resolution establishing the funds from Supplemental No. 2 to JPA with FDOT in the amount of $542,500 December 15, 2015 - Board approval of Change Order No. 5 & No 6 for North Second Street Road Improvements in the amount of $27,200.53. February 9, 2016 - Board approval of Change Order #7 in the amount of $16,285.68. March 15, 2016 - Board approval of Change Order #8 in the amount of $164,389.03, and Change Order #9 in the amount of $7,628.05. May 17, 2016 - Board approval of Change Order No. 10 in the amount of $8,435.45, and Change Order No. 11 in the amount of $24,103.72. June 21, 2016 - Board approval of Change Order No. 12 in the amount of $12,281.50. FINANCIAL IMPACT: Funds are available in the Port Budget Fund No. 140376-4315-563000-46502 RECOMMENDATION: Staff recommends Board approval of St Lucie County's Change Order No. 14 with Mancil's Tractor Service, Inc. in the amount of $1,476.83 and authorization for the Chairman to execute the change order as approved by the County Attorney. COMMISSION ACTION: Updated: 7/13/2016 1:35 PM by Matthew Beard Page 2 Packet Pg. 173 8.N.2 Coordination/Signatures _ V Cw n We t, Public Works Directo 016 4aniieA. McIntyre, C my ttorney 8/2/2016 Updated: 7/13/2016 1:35 PM by Matthew Beard Page 3 Packet Pg. 174 8.N.2.a AbkMancil's Tractor Service, Inc. Earthwork, Roadways, Storm Drain & Underground Utilities 8530 SW Jayme Way, Palm City, FL 34990 Office (772) 288-0951 Fax (772) 288-0983 CHANGE ORDER #14 ADDITIONAL FPUA WATER SERVICE AT STATION 20+15 DATE: 7/5/2016 BID TO: ST LUCIE COUNTY PUBLIC WORKS PROJECT NAME: NORTH 2ND STREET ROAD IMPROVEMENTS CONTACT: MARCELO DIMITRIOU PROJECT # 14-056 PHONE: 772-979-0082 VERSION/DATE: JULY 2014, TAYLOR ENGINEERING INC. EMAIL: mdimitrlou�dct-enq.COnl WE RESPECTFULLY SUBMIT THE FOLLOWING CHANGE ORDER FOR THE COSTS ASSOCIATED WITH ADDITIONAL FPUA WATER SERVICE AT STATION 20+15. ITEM DESCRIPTION QTY i UNIT I UNITCOST TOTAL ADDITIONAL FPUA WATER SERVICE AT STATION 2D+iS" 1 I ADDITIONAL FPUA WATER SERVICE AT STATION 20+1511 11 LS Is 1,455.00 $ 1,455.00 2 JADDITIONAL BOND AT 1.5% 1 1 LS Is 21.83 1 $ 21.83 TOTAL $ 1,476.83 ADDITIONAL DAYS REQUESTED 1 1 TERMS & CONDITIONS: THIS CHANGE ORDER IS SUBJECT TO THE SAME TERMS AND CONDITIONS OF THE PROJECT CONTRACT. DON R. MANCIL, JR. Page 1 of 1 ACCEPTED BY: NAME: TITLE' DATE: Packet Pg. 175 8.N.2.a Mandl°s Tractor Service, Inc. Earthwork, Roadways, Storm Drain & Underground Utilities 8530 SW Jay,ae Way, Palm City, FL 34990 Ogice (772) 288-0951 Fax (772) 288-0983 CHANGE ORDER 414 BREAKDOWN ITEM DESCRIPTION QTY UNIT UNIT COST TOTAL ADDITIONAI WC)RK MIZ I hNG WATFD [Celli— AT 7n1� 1 SUBCONTRACTOR COST FOR WET TAP LS 1 $ 450.00 $ 450.00 2 ALLOWABLE MARK UP (Article 11, 11.3, 15%) LS 1 $ 67.50 $ 67.50 3 ADDITIONALWELLPOINTTIME- LABORCREWWITHDEWATERING HR 3 $ 312.50 $ 937.50 4 ADDITIONAL BOND AT 1.5% LS 1 $ 21.59 $ 21.59 TOTAL $ 1,476.59 FULL CREW: UNDERGROUND CREW TIME IS BASED ON A 6 MAN CREW FOR 8 HOURS AT $3,500 PER DAY WITH TRACK HOE AND LOADER USE BUT NOT INCLUDING DEWATERING. IF THE WORK REQUIRES DEWATERING ABOVE THAT WHICH WAS CONTRACT WORK, THE COST 15 $4,000 PER DAY. PARTIAL CREW: UNDERGROUND CREW TIME IS BASED ON A 3 MAN CREW FOR 8 HOURS AT $3,000 PER DAY WITH TRACK HOE AND LOADER USE BUT NOT INCLUDING DEWATERING. IF THE WORK REQUIRES DEWATERING ABOVE THAT WHICH WAS CONTRACT WORK, THE COST IS $3,500 PER DAY. LABOR CREW: UNDERGROUND CREW TIME IS BASED ON A 3 MAN CREW FOR 8 HOURS AT $2,000 PER DAY WITH NO EQUIPMENT BUT NOT INCLUDING DEWATERING. IF THE WORK REQUIRES DEWATERING ABOVE THAT WHICH WAS CONTRACT WORK THE COST IS $2,500 PER DAY. Page 1 of 1 Packet Pg. 176 8.N.2.a E-MAIL SIMOAK@BELLSOUTH.NET P.O. co>:'i0G1 JupiEer FL • 3 -.32-°iione (561) 575-3335 • Fax (561) 575-r90"r 1447.00 MANCIL,S TRACTOR SERVICE, INC. 8530 S.W. JAYME WAY 619116 2nd STREET NORTH < PROJECT > AVE. M AND EXT. EAST PALM CITY, FL 34990 FORT PIERCE FL (772) 288-0951 t� -8 r (772) 288-098�� PURC, ;ASE ORDErt i4U-ME> E VERBAL 1 ROBERT L MEED P.O. 1)!?J�i Ii,icT.n,�L TESTING NOT I. REP' I i i QTY 1 DESCRIPTlO; i 2" HOT TAP ON 12" C-900 PVC WATER MAIN PIPING d 410Un T ' i I i if I i i t r t I i 7 ! 1 I I t P— r p Tale, In all muteriale, IaCcr aml sc.-ices listed !o rmna:n in the narecf Sin; -Oak mtech3nacai u:::i ,. recem! o' i•ULL Pi.YtvEMT tsitica is CUE a:,d RE0U1RCD nittt m Tiv'rY'NOTICING CIA(S of -rcrt; ccn:p'eticn Tost c•.riifications cf any t;:c.: flow a scmtl HILL O .:. , roponec or 5rtco"until inrec:•ipi cr full payment A Tnance chxc,r o !o per n.....r . -..,, .. to annual miau"rie or iC';6. ,s chs,ocd on all ovc, 20 daY., Purr.!tsse• sh� .., _ . �� •:: !-„t!t-fcr bll .,` c:'ce:leaicn, ,.er current s:atutes..nciucmq reasonat!e attccrel fees. THANK YOU SUS TOTAL MATERIALS LABOR TAX. SERVICE CHARGE TOT:;L $450.00 INCLUSIVE INCLUSIVE $0.00 L INCLUSIVE I $450.00 - a—tuac. Jl- << PA-Y- SAE MET DUE UPON IRECIEPT >> Packet Pg. 177 8.N.2.b CHANGE ORDER ST. LUCIE COUNTY PROJECT: CHANGE ORDER NUMBER: No. 14 (name, address) North 2nd Street INITIATION DATE: July 7, ?016 Roadway Improvements Ft. Pierce, Florida CONSULTANT'S PROJECT NO.: TO (Contractor): Mancil's Tractor Service, Inc. ST. LUCIE COUNTY 8530 SW Jayme Way CONTRACT NO: C14-11r668 Palm City, Florida 34990 CONTRACT DATE Novem�er 18, 2014 You are directed to make the following changes in this contract: (Additional sheet attached as Exhibit A - Yes No) See attached exhibit "A", consisting of 5 pages The original (Contract Sum) was $ 5,1218,117.88 Net change by previous authorized Change orders $ 044,422.10 The (Contract Sum) prior to this Change order $ 6,062,539.98 The (Contract Sum) will be (increased, deereased or unchanged) by this Change Order $ 1,476.83 The new (Contract Sum) including this Change order will be $ 6,064,016.81 The Contract Time will be (increased, decreased oF unchanged) by ( ) Days The Date of Substantial Completion as of the date of this Change Order therefore is: Substantial: Final: Funds Available: Account Number The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full andmutual accord and satisfaction for the adjustment in contract price or time as a result or increases or decreases in costs and time of performance caused directly and indirectly from the Chanqe Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly! executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. CONTRACTOR: �� I it,,APPROVED: Mancil's Tractor Service, Inc. ��PCTOq S�c Works Department Contractor. $ . �/e County Department: 8530 SW Jayme Way, Palm City, FL 34990 'Cj : C,01% 044ginia Avenue, Ft. Pierce, FL 34982 Addre v� �•••tdd ss� �- 7 112 1 SEAL By: Date: 1994 . Dqh West, Direct r Date: A i'FiORIZED: LUCIE COUNTY ATTEST: Deputy Clerk BOARD OF COUNTY COMMISSIONERS By: Chairman Date: Approved as to Form and Correctness: County Attorney Packet Pg. 178 8.N.3 ITEM NO. (ID # 3667) TO: PRESENTED BY: SUBMITTED BY: BACKGROUND: AGENDA REQUEST Board of County Commissioners Michael Powley, County Engineer Engineering DATE 08/16/2016 *CONSENT AGENDA\PUBLIC WORKS Award Bid No. 16-041 - Prima Vista Blvd. over St. Lucie River Bridge Approach Work The FDOT biennially inspects all publicly owned bridges within the State of Florida. The Prima Vista Boulevard bridge was put into service in 1994 and is in excellent condition (Sufficiency Rating of 89.7 and a Health Index of 97.58, both out of a 100). The approaches and departures have exhibited some settlement, however, which is affecting the rideability. This settlement is most likely a result of consolidation of underlying soils, which is not uncommon with elevated bridges. On July 8, 2016 two bids were received for Bid No. 16-041 Prima Vista Boulevard over St. Lucie River Bridge. The apparent lowest responsive, responsible bidder is Ranger Construction Industries, Inc. of Ft. Pierce in the amount of $134,904.39. The construction budget will be established as follows: Construction $122,640.35 10% Contingency $ 12,264.04 Total Construction Budget $134,904.39 PREVIOUS ACTION: September 3, 2013 - Board approval of Work Authorization No. 1 with Infrastructure Engineers, Inc. in the amount of $80,495.05. FINANCIAL IMPACT: Sufficient funds are available in 316001-4115-563000-134604 (5th Cent Fuel Capital) RECOMMENDATION: Staff recommends Board approval to award the bid to Ranger Construction Industries, Inc., in the amount of $134,904.39 for Prima Vista Blvd. over St. Lucie River Bridge Approach Work and authorization for the Chairman to sign documents as approved by the County Attorney. Packet Pg. 179 8.N.3 COMMISSION ACTION: Coordination/Signatures ['on West, Public Works Director 016 ),/) d1141, anie s. McIntyre, C my ttorney 8/2/2016 Updated: 7/29/20164:57 PM by Katrina Slay Page 2 Packet Pg. 180 Project Name: PRIMA VISTA BLVD OVER ST LUCIE RIVER BRIDGE 944011 Bid No. BRIDGE 944011 APPROACH WORK Project No. Project No. 1327-1 Bid Date: Bid Opening: Friday, July 8, 2016 Ranger Construction Sunshine Land Design Inc Bid Items Description Units Est. Quantity Unit Price Final Price Unit Price Final Price ITEMS NEEDED FOR SUBSTANTIAL COMPLETION 101-1A Mobilization/Demobilization LS 1.0 $12,900.00 $12,900.00 $18,480.00 $18,480.00 102-1A Maintenance of Traffic LS 1.0 $22,800.00 $22,800.00 $48,078.20 $48,078.20 104-2A Prevention, Control & Abatement of Erosion & Water Pollution LS 1.0 $1,340.00 $1,340.00 $4,060.00 $4,060.00 108-1 Construction Layout/Record Drawings LS 1.0 $8,880.00 $8,880.00 $8,496.00 $8,496.00 110-1-1 Selective Clearing & Grubbing LS 1.0 $1,770.00 $1,770.00 $1,920.00 $1,920.00 327-70-8 Mill Exist. Asphalt Pavement (2.5") SY 963.0 $17.50 $16,852.50 $10.33 $9,947.79 334-1-13A Superpave Asphaltic Concrete (Type SP-9.5)(TR-C) (Resurfacxing, Var) TN 97.0 $173.00 $16,781.00 $225.09 $21,833.73 334-1-13B Superpae Asphaltic Concrete (Type SP-12.5) (TR-C) (1.5") TN 93.0 $190.00 $17,670.00 $230.70 $21,455.10 350-6 Cleaning and Sealing Random Cracks LF 35.0 $260.00 $9,100.00 $32.37 $1,132.95 352-70 Grinding Concrete Pavement SY 276.0 $24.60 $6,789.60 $29.52 $8,147.52 425-6 Vavle Box (Adjust) EA 1.0 $630.00 $630.00 $720.00 $720.00 522-2 Sidewalk Concrete, 6" Thick SY 16.0 $88.00 $1,408.00 $105.84 $1,693.44 706-3 Retro Reflective Pavement Markers EA 67.0 $4.85 $324.95 $5.45 $365.15 71-11-111A Thermoplastic Pavement Markings (6" White) (Solid) LF 922.0 $1.05 $968.10 $1.13 $1,041.86 711-11-123A Thermoplastic Pavement Markings (12" White) (Solid) LF 16.0 $2.05 $32.80 $2.27 $36.32 711-11-151A Thermoplactic Pavement Markings (6" White) (10'-30' Skip) LF 339.0 $1.05 $355.95 $1.13 $383.07 711-11-151B Thermoplastic Pavement Markings (6" Contrast White/Black) (10'-30' Skip) LF 422.0 $4.10 $1,730.20 $4.61 $1,945.42 711-11-211A Thermoplastic Pavement Markings(6" Yellow) (Solid) LF 1,122.0 $1.05 $1,178.10 $1.13 $1,267.86 711-11-224A Thermoplastic Pavement Markings (18" Yellow) (Solid) LF 83.0 $3.05 $253.15 $3.40 $282.20 711-14-170 Thermoplastic Pavement Markings (Arrow) LF 3.0 $82.00 $246.00 $92.04 $276.12 999-OIA Utility Coordination EA 1.0 $630.00 $630.00 $480.00 $480.00 Total Base Bid (Based on Bid Unit Prices & Estimated Quantities) (% diff of Low Bid) $122,640.35 23.97% $152,042.73 999-99A Construction Contingency Allowance (10% of Base Bid) $12,264.04 $15,204.27 TOTAL ESTIMATED AMOUNT (Based on Bid Unit Prices, Estimated Quantities and 10% Contingency) $134,904.39 $167,247.00 * Indicates a math error in the bid. Attach ment8.N.3.a: PV & SL Bridge [Revision 1] (3667 : Bid Award Prima Vista Blvd. over St. Lucie River Bridge 944011 Approach Work) co Z i4 iD 8.N.4 ITEM NO. (ID # 3679) TO: PRESENTED BY: SUBMITTED BY: cl miprT- BACKGROUND: AGENDA REQUEST Board of County Commissioners Michael Powley, County Engineer Engineering DATE 08/16/2016 *CONSENT AGENDA\PUBLIC WORKS Award Bid No. 16-044 - Juanita Avenue Sidewalk (41st Street to Sheraton Plaza) This project will construct a 6-foot wide concrete sidewalk on the north side of Juanita Avenue between 415t Street and Sheraton Plaza. The existing millings sidewalk constructed many years ago by St. Lucie County will be replaced as part of this project. On July 20, 2016 four bids were received for Bid No. 16-044 Juanita Avenue Sidewalk (41st Street to Sheraton Plaza). The apparent lowest responsive, responsible bidder is PRP Construction Group, Inc. of Indiantown in the amount of $277,144.18. The construction budget will be established as follows: Construction $251,949.25 10% Contingency $ 25,194.93 Total Construction Budget $277,144.18 This project was originally part of the Harmony Heights Phase I South Drainage improvements constructed in 2013. The sidewalk was removed due to funding issues at the time. The sidewalk was subsequently separated into its own plan set. This project is included in our upcoming 2016/2017 Capital Improvements Plan (CIP). However, the source of funding is proposed to be Fee -in -Lieu -of construction account. These funds are restricted in their use to sidewalk design or construction. It is our request to include this project in the current CIP and to authorize the use of the funds in the referenced account. PREVIOUS ACTION: N/A FINANCIAL IMPACT: Funds will be available in 101002-4115-563000-164603 and 101004-4115-563000-164603. RECOMMENDATION: Staff recommends Board approval to award the bid to PRP Construction Group, Inc., in the amount of Packet Pg. 182 8.N.4 $277,144.18 for Juanita Avenue Sidewalk (41st Street to Sheraton Plaza), include this project in the current Capital Improvements Plan (CIP) and authorize the use of the funds in the referenced account and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Coordination/Signatures --A\- ra�a' ' �'*-42 — - � � Ll ::s fCon We t, Public Works Director 1 016 ianie/S. McIntyre, C my ttorney 8/2/2016 Updated: 8/15/2016 5:20 PM by Katrina Slay C Page 2 Packet Pg. 183 8.N.4.a St Lucie County BOCC - Engineering Division Project: Juanita Avenue Sidewalk Bid No.: 16-044 Subject: BID TABULATIONS ITEM NO. DESCRIPTION UNIT QTY PRP CONSTRUCTION GROUP TOTAL COST LAS Contracting Corp. KERNS Construction Inc UNIT COST TOTAL COST UNIT COST7 TOTAL COST BASE BID AMOUNT 101-1A MOBILIZATION/DEMOBILIZATION LS 1 $10,000.00 $10,000.00 $15,000.00 $15,000.00 $40,000.00 $40,000.00 102-1A MAINTENANCE OF TRAFFIC LS 1 $2,400.00 $2,400.00 $15,000.00 $15,000.00 $25,000.00 $25,000.00 102-60A PROJECT INFORMATION SIGN LS 1 $2,000.00 $2,000.00 $500.00 $500.00 $1,000.00 $1,000.00 104-A PREVENTION, CONTROL & ABATEMENT OF EROSION & WATER POLLUTION LS 1 $3,500.00 $3,500.00 $3,000.00 $3,000.00 $9,750.00 $9,750.00 108-1A AS -BUILT DRAWINGS LS 1 $7,500.00 $7,500.00 $2,000.00 $2,000.00 $5,000.00 $5,000.00 110-1-1A SELECTIVE CLEARING & GRUBBING LS 1 $5,000.00 $5,000.00 $10,000.00 $10,000.00 $19,700.00 $19,700.00 110-7-1A MAILBOX EA 1 $150.00 $150.00 $200.00 $200.00 $175.00 $175.00 120-1A EXCAVATION, EMBANKMENT & GRADING LS 1 $10,500.00 $10,500.00 $40,000.00 $40,000.00 $19,500.00 $19,500.00 160-4 TYPE B STABILIZATION (LBR-40) SY 569 $4.25 $2,418.25 $45.00 $25,605.00 $10.00 $5,690.00 285-704 BASE GROUP 4 (CEMENTED COQUINA OR LIMEROCK) (LBR-100) SY 270 $12.00 $3,240.00 $45.00 $12,150.00 $20.00 $5,400.00 334-1-13A SUPERPAVE ASPHALTIC CONCRETE (TRAFFIC C) (SP-9.5) (2") TN 27 $175.00 $4,725.00 $300.00 $8,100.00 $265.00 $7,155.00 334-1-13B SUPERPAVE ASPHALTIC CONCRETE (TRAFFIC C) (SP-9.5) (1.5") TN 3 $175.00 $525.00 $500.00 $1,500.00 $800.00 $2,400.00 334-1-13C SUPERPAVE ASPHALTIC CONCRETE (TRAFFIC C) (SP-9.5) (1') TN 13 $175.00 $2,275.00 $600.00 $7,800.00 $500.00 $6,500.00 400-1-2 CLASS 1 CONCRETE (ENDWALLS) CY 1.78 $1,100.00 $1,958.00 $900.00 $1,602.00 $1,500.00 $2,670.00 400-1-A CLASS 1 CONCRETE MISCELLANOUS CONRETE (SIDEDRAIN CASING) CY 13 $410.00 $5,330.00 $600.00 $7,800.00 $175.00 $2,275.00 400-90A DEWATERING FOR CONSTRUCTION OPERATIONS LS 1 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $500.00 $500.00 425-1-541 INLET (DT BOT) (TYPE D) (<10') EA 6 $2,900.00 $17,400.00 $3,000.00 $18,000.00 $3,200.00 $19,200.00 425-1-910 INLETS, CLOSED FLUME EA 4 $4,000.00 $16,000.00 $2,800.00 $11,200.00 $4,150.00 $16,600.00 430-174-218 PIPE CULVERT (CMPA-ALUMINUM) (ARCH) (15" x 21" SD) LF 55 $37.00 $2,035.00 $79.00 $4,345.00 $150.00 $8,250.00 430-175-115 PIPE CULVERT (RCP) (ROUND) (15" S/CD) LF 51 $27.00 $1,377.00 $69.00 $3,519.00 $85.00 $4,335.00 430-175-124 PIPE CULVERT (RCP) (ROUND) (24" S/CD) LF 51 $48.00 $2,448.00 $79.00 $4,029.00 $165.00 $8,415.00 430-175-215 PIPE CULVERT (RCP) (ELLIPTICAL) (12" x 18" S/CD) LF 8 $41.00 $328.00 $60.00 $480.00 $240.00 $1,920.00 430-175-218A PIPE CULVERT (RCP) (ELLIPTICAL) (14" x 23" SD) LF 229 $41.00 $9,389.00 $79.00 $18,091.00 $75.00 $17,175.00 430-175-218B PIPE CULVERT (CMPA-ALUMINUM) (ARCH) (15" x 21" SD) LF 110 $37.00 $4,070.00 $59.00 $6,490.00 $90.00 $9,900.00 430-175-224 PIPE CULVERT (CMPA-ALUMINUM) (ARCH) (20" x 28" SD) LF 17 $53.00 $901.00 $69.00 $1,173.00 $130.00 $2,210.00 430-982-623 MITERED END SECTION (RCP) (ELLIPTICAL) (12" x 18" CD) (1:2) EA 2 $850.00 $1,700.00 $700.00 $1,400.00 $750.00 $1,500.00 430-984-123 MITERED END SECTION (CMP) (15" SD) (1:4) EA 1 1 $800.00 $800.00 $650.00 $650.00 $750.00 $750.00 430-984-625 MITERED END SECTION (CMPA) (ARCH) (14" x 23" SD) (1:4) EA 8 $800.00 $6,400.00 $800.00 $6,400.00 $750.00 $6,000.00 520-2-9 CONCRETE CURB, SPECIAL (RIBBON CURB) (12" x 8") LF 24 $18.00 $432.00 $28.00 $672.00 $40.00 $960.00 522-1 CONCRETE SIDEWALK (4" THICK) (FIBER MESH REINFORCED) SY 1,514 $31.00 $46,934.00 $34.00 $51,476.00 $27.00 $40,878.00 522-2 CONCRETE SIDEWALK (6" THICK) (FIBER MESH REINFORCED) (3000 PSI) SY 522 $44.00 $22,968.00 $45.00 $23,490.00 $32.00 $16,704.00 524-1-2 CONCRETE DITCH PAVEMENT (NONREINFORCED) (4" THICK) SY 12 $50.00 $600.00 $69.00 $828.00 $150.00 $1,800.00 530-3-3A RIPRAP - RUBBLE, BANK & SHORE TN 16.6 $110.00 $1,826.00 $350.00 $5,810.00 $125.00 $2,075.00 575-1-2 PERFORMANCE TURF, SOD (MATCH EXISTING) LS 1 $30,000.00 $30,000.00 $5,000.00 $5,000.00 $20,750.001 $20,750.00 700-1-11 SINGLE POST SIGN, F&I, LESSTHAN 12 SF AS 2 $315.001 $630.00 $300.00 $600.00 $250.00 $500.00 700-1-50 SINGLE POST SIGN, RELOCATE AS 14 $165.00 $2,310.00 $150.00 $2,100.00 $125.00 $1,750.00 700-2-50 MULTI - POST SIGN, F&I GROUND MOUNT, RELOCATE AS 1 $3,400.00 $3,400.00 $700.00 $700.00 $200.00 $200.00 700-3-501 SIGN PANEL RELOCATE, UP TO 12 SF EA 2 $118.00 $236.00 $150.00 $300.00 $125.00 $250.00 711-11-123 THERMOPLASTIC PAVEMENT MARKINGS, STANDARD, WHITE, SOLID, 12" LF 84 $6.00 $504.00 $15.00 $1,260.00 $8.00 $672.00 711-11-125 THERMOPLASTIC PAVEMENT MARKINGS, STANDARD, WHITE, SOLID, 24" LF 24 $10.00 $240.00 $30.00 $720.00 $15.00 $360.00 999-8 UTILITY COORDINATION LS 1 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $5,000.00 $5,000.00 999-9 PROJECT STATIONING STAKING &CONSTRUCTION LAYOUT LS 1 $10,500.00 $10,500.00 $3,000.00 $3,000.00 $5,000.00 $5,000.00 BASE BID AMOUNT $251,949.25 $328,990.00 $345,869.00 CONSTRUCTION CONTIGENCY ALLOWANCE (10%of BASE AMOUNT) $25,194.93 $32,899.00 $34,586.90 TOTAL BASE BID AMOUNT $277,144.18 $361,889.00 $380,455.90 PERCENT DIFFERENCE FROM LOWEST BID r 0.00% 23.42% 27.15% 3 Packet Pg. 184 ST. LUCIE COUNTY B.O.C.C. CAPITAL IMPROVEMENT PROGRAM CAPITAL PROJECT SUMMARY PROJECT NAME: Juanita Ave. Sidewalk @ Harmony Heights PROJECT #: 164603 DEPARTMENT: Public Works DATE PREPARED: 3/18/2016 DIVISION: Engineering PROJECT MGR: S. Griffett TYPE OF PROJECT: NEW CONSTRUCTION: RECOMMENDED: YESNNORENOVATION: APPROVED: YESNO MAINTENANCE: REVISED: YESNO PROJECT DESCRIPTION, SCOPE & JUSTIFICATION: New Sidewalk Construction THIS PROJECT QUALIFIES UNDER "ARTS IN PUBLIC PLACES" (AIPP) ORDINANCE: YES =NO r7X LEVEL OF SERVICE IMPACT: DEPARTMENT PRIORITY LEVEL 0 1- High Priority, not completing would negatively affect critical service &/or safety 2 - Medium Priority, not completing would have some effect on service; grant award/availability; long range expansion goals 3 - Other FUNDING USES CARRYOVER FY15-16 FROM FY 15 NEW FY15-16 FY 16-17 BUDGET PLAN FY17-18 FY18-19 PLAN PLAN FY19-20 PLAN 5-YEAR TOTAL Land 01 0 Buildings 01 0 Imp O/T Bldgs 280,0001 280,0001 280,000 TOTAL: 0 280,000 280,000 0 0 0 0 280,000 FUNDING SOURCES & AMOUNTS FY15-16 NEW FY15-16 FY 16-17 BUDGET PLAN FY17-18 FY18-19 PLAN PLAN FY19-20 PLAN 5-YEAR TOTAL Sidewalk Fund (101002-4115-4906 100,000 100,0001 100,000 Sidewalk Fund (101004-4115-4906 180,000 180,0001 180,000 0 TOTAL: 280,000 280,000 0 0 0 0 280,000 PRIOR PROJECT FUNDING TOTAL LIFE TO DATE BUDGET TOTAL LIFE TO DATE EXPENDITURE OPERATING IMPACT (Includes add'1 personnel needs as well as any other FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 18-19 5-YEAR operating needs.) BUDGET BUDGET BUDGET BUDGET BUDGET TOTAL Number of New Positions Needed 0 Estimated Operating Impact 0 REMARKS: CAPITAL IMP REQ # : ACCOUNT #: 101002 4115 531000 4906 4906 (additional lines for multiple 101004 4115 563000 fund sources) Packet Pg. 3 a m r� Q 8.N.5 ITEM NO. (ID # 3675) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Barbara Guettler, MSBU Project Manager MSBU Program Special Assessment Notice of Intents for 2016 DATE: 08/16/2016 *CONSENT AGENDA\PUBLIC WORKS One of the funding methods available for the capital improvements and essential services listed below is through non -ad valorem special assessments levied on specially -benefited properties within the proposed special assessment districts and collected using the uniform method pursuant to Section 197.3632, Florida Statutes. In order to preserve this collection option, it is necessary for the Board to adopt resolutions expressing its intent to use the uniform method commencing in November, 2017. The resolutions must be considered at a duly advertised public hearing held prior to January 1, 2017. The resolutions , which will be provided before the public hearing , do not in any way obligate the County to levy the special assessments; rather, it simply preserves the County's option to use the uniform method of collection if a special assessment is levied. The Board is considering the creation of the following special assessment districts: 1. Canoe Creek MSBU - proposed - potable water/fire protection 2. FraMar/Wagner MSBU - proposed - potable water/fire protection 3. Iroquois/Navajo MSBU - proposed - potable water/fire protection 4. Lakewood Park 2 MSBU - proposed - potable water/fire protection 5. Mura MSBU - proposed -potable water/fire protection 6. North Hutchinson Island MSBU -proposed- wastewater 7. Property Clean -Up SAD - created - remedy code violations 8. Rainbow Drive 1 MSBU - proposed - potable water/fire protection 9. Rainbow Drive 2 MSBU - proposed - wastewater 10. River Hammock MSBU - proposed - potable water/fire protection 11. Sabal Creek MSBU - proposed - potable water/wastewater 12. Towns Villages and Countryside - proposed - infrastructure 13. Wide Waters MSBU - proposed - potable water/fire protection 14. Yates Road MSBU - proposed - potable water/fire protection Packet Pg. 186 8.N.5 PREVIOUS ACTION: N/A FINANCIAL IMPACT: Sufficient funding is available from the advertising account in the MSBU program within the Transportation Trust Interlocals Fund (101001-4115-549000-400). RECOMMENDATION: Staff requests permission to advertise 14 public hearings to consider use of the uniform method of collecting special assessments to be held at the Boards' regular day meeting on October 18, 2016. COMMISSION ACTION: Coordination/Signatures - - AN I S'� s U " % A 0 .1 l on West, Public Works Directo 016 -Z Heather Young, Asst. County Attorney 7/28/2016 updated: 8/4/2016 10:33 AM by Katrina Slay Page 2 Packet Pg. 187 8.N.6 ITEM NO. (ID # 3685) TO: PRESENTED BY: SUBMITTED BY: cl miprT- BACKGROUND: AGENDA REQUEST Board of County Commissioners Patrick Dayan, Water Quality Manager Water Quality/Stormwater Division DATE 08/16/2016 *CONSENT AGENDA\PUBLIC WORKS Paradise Park Final Phase (System 1) Stormwater Design Services - Kimley- Horn & Associates C14-11-666 Work Authorization No. 01 The Final Phase (System 1) of Paradise Park incorporates approximately 30 acres in the northwest corner of the subdivision. It is bounded by Juanita Avenue to the south, N. 251" Street to the west, Canal No. 1 to the north, and N. 21St Street to the east. Kimley-Horn & Associates has provided a scope for design services that will include a drainage study to determine if the County has acquired sufficient parcels within System 1 to provide stormwater detention in accordance with regulatory requirements. In addition, a topographic survey and geotechnical exploration will be performed, both of which will be used in the final stormwater engineering design. Since 2005, St. Lucie County has made significant progress on stormwater improvements within the Paradise Park neighborhood, a 1960s subdivision built with little attention towards stormwater treatment. Urbanized runoff and contaminants flow untreated into the adjacent canals. The proximity to the Indian River Lagoon makes the retrofit of this neighborhood a high priority for water quality needs. The County has completed 3 of 5 phases and is currently underway constructing the 4th phase. Work Authorization No. 01 (C14-11-666) with Kimley-Horn & Associates, Inc. in the amount not to exceed $55,615.00 For Paradise Park Stormwater Design - Final Phase (System 1) and supporting documents are attached. PREVIOUS ACTION: N/A FINANCIAL IMPACT: Funds are available in Stormwater MSTU (102001-3725-563000-133606). RECOMMENDATION: Staff recommends Board approval of Work Authorization No. 01 (C14-11-666) with Kimley-Horn & Associates, Inc. in the amount not to exceed $55,615.00 for Paradise Park Stormwater Design - Final Packet Pg. 188 8.N.6 Phase (System 1) and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: Coordination/Signatures I�" _ C �_ Con WeSk, Public Works Director c 016 anie 5. McIntyre, c my ttorney 8/2/2016 Updated: 8/9/20164:15 PM by Katrina Slay Page 2 Packet Pg. 189 8.N.6.a - - Ardaman & Associates, Inc. Geotechnical, Environmental and Materials Consultants Kimley-Horn 445 24th Street, Suite 200 Vero Beach, Florida 32960 Attention: Mr. Brian Good, P.E. Subject: Proposal for Subsurface Soil Exploration Paradise Park - System 1 Improvements St. Lucie County, Florida Mr. Good: May 17, 2016 Ardaman Proposal No. 16-4188 As requested, we are pleased to present this proposal for conducting a subsurface soil exploration for the subject project. Based on our understanding of the project, the proposed improvements include four retention ponds associated with the stormwater infrastructure improvements and paving of the residential collector roadways within System 1 of the project area. The requested scope of our work will include exploring the shallow soil stratigraphy and groundwater levels within the stormwater retention ponds within the System 1 area. In addition, we will provide the results of soil permeability testing and an estimate of the normal seasonal high groundwater table level at the boring locations. The following summarizes the proposed scope of work and associated fees for conducting the subject exploration. FIELD EXPLORATION The proposed field exploration program will include performing eight (8) auger borings to a depth of 25 feet below the existing ground surface within or adjacent to the retention pond areas. The auger borings will be drilled using a 4-inch diameter truck -mounted continuous flight auger. Each sample will be removed from the auger in the field and then examined and visually classified by our crew chief. Representative portions will be sealed and packaged for transportation to our laboratory for further analysis as required. Water level observations will be made in the boreholes during the drilling operation. As requested, field permeability tests will be performed adjacent to each of the boring locations to evaluate the drainage characteristics of the shallow soils. The field permeability tests will include installing a solid -walled PVC casing, snugly fit, into a 4-inch diameter auger boring. The bottom of the pipe will be open and raised 1 foot above the bottom of the boring. The bottom one foot of the boring will be gravel -packed. The rate water is taken in by the formation is measured and used to calculate permeability. The test will be run as a "constant head" test by maintaining the water level in the casing at ground surface level. If relatively high permeability soils are present, the test will be run as a "falling head" test in which the rate of water drop will be measured. In addition, we will perform thickness measurements of the existing roadway base material at approximately 15 locations on the roadways within the System 1 area. 460 NW Concourse Place, Unit 1, Port St. Lucie, Florida 34986 Phone (772) 878-0072 Fax (772) 878-0097 Florida: Bartow, Cocoa, Fort Myers, Miami, Orlando, Port St. Lucie, Sarasota, Tallahassee, Tampa, West Palm Beach Louisiana: Alexandria, Baton Rouge, Monroe, New Orleans, Shreveport Packet Pg. 190 8.N.6.a Paradise Park — System 1 Improvements -2 Ardaman Proposal No. 16-4188 LABORATORY PROGRAM Routine laboratory visual classification will be performed along with specific classification tests deemed necessary (i.e., sieve analysis, percent fines and organic contents). ENGINEERING ANALYSIS AND REPORT Engineering analysis of all data obtained will be made to evaluate general subsurface conditions and to gather data that will be used to assist in the design of the proposed stormwater system and roadway improvements. In addition, we will provide estimates of the normal seasonal high groundwater table level at the boring locations and the results of the field permeability tests. The data developed during the exploration, will be submitted in a written report upon conclusion of the study. COST ESTIMATE The costs associated with the aforementioned tasks are estimated as follows. The total cost will not be exceeded without prior authorization. Stake Borings, Coordinate Utility Locates and Base Thickness Checks: Senior Field Technician; 6 hours @ $55.00/hour..................................................$330.00 Mobilize Drilling Crew and Equipment: 1 mobilization @ $350.00/mob............................................................................. $350.00 Auger Borings (8 borings to 25 I.f.): 200 feet @$10.50/I.f......................................................................................... $2,100.00 Field Permeability Tests: 8 tests @ $350.00/test........................................................... $2,800.00 Laboratory Classification Testing Percent Fines Content Test; 8 tests @ $45.00/test............................................... $360.00 Senior Project Engineer: 8 hours @ $115.00/hour...........................................................$920.00 Technical Draftsman: 4 hours @ $55.00/hour..................................................................$220.00 Technical Secretary: 2 hours @ $45.00/hour..................................................................... $90.00 TOTAL ESTIMATED COST..........................................................................................$7,170.00 TERMS AND CONDITIONS This proposal is subject to the following terms and conditions: (1) access to boring locations is to be readily available to our truck -mounted drilling equipment, (2) the proposed number of borings/tests and the boring/test depths will be adequate, (3) undisturbed samples and consolidation tests on fine grained soils are not budgeted into the total cost, (4) Ardaman & Associates will not take responsibility for damages to underground structures and/or services that are not located by Sunshine State One -Call, and (5) exploration or evaluation of the environmental (ecological or hazardous/toxic material related) condition of the site and subsurface is not included. Packet Pg. 191 8.N.6.a Paradise Park — System 1 Improvements -3- Ardaman Proposal No. 16-4188 CLOSURE We appreciate the opportunity to submit this proposal and look forward to working with you on this project. If this proposal meets with your approval, please indicate your acceptance by signing and returning the attached Proposal/Project Acceptance and Agreement sheet. Please call if you have any questions or require additional information. Best regards, ARDAMAN & ASSOCIATES, INC. Lr�- Dan J. Zrallack, P.E. Branch Manager Packet Pg. 192 8.N.6.a — - Ardaman & Associates, Inc. MEO%Geotechnical, Environmental and Materials Consultants PROPOSAL/PROJECT ACCEPTANCE AND AGREEMENT PROJECT INFORMATION: Project Name Paradise Park — System 1 Improvements Project Location St. Lucie County, Florida Proposal Number and Date 16-4188 dated May 17, 2016 Description of Services Subsurface Soil Exploration Estimated Fee $7,170.00 PROPERTY OWNER IDENTIFICATION: (If other than above) Name Property Identification Number Address- City/State Zip Code Phone Attention Title SPECIAL INSTRUCTIONS: PAYMENT TERMS: Payment shall be due within 30 days after date of each periodic invoice. Interest at the rate of 18% per annum (or the highest rate allowable by law) shall accrue on all amounts not paid within 30 days after date of invoice. All attorney fees and expenses associated with collection of past due invoices will be paid by Client. Failure to timely pay any invoice shall constitute a waiver of any and all claims against Ardaman & Associates, Inc. PROPOSAL ACCEPTANCE: By accepting this Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Ardaman & Associates, Inc.'s General Conditions appearing on the following page of this Proposal, are incorporated herein by reference. In the event this Proposal Acceptance was received by facsimile, Client hereby confirms that the above described Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Ardaman & Associates, Inc.'s General Conditions have been made available and are incorporated in this agreement. Accepted this day of , 2016 (Print or type individual, firm or corporate body name) (Signature of authorized representative) (Print or type name of authorized representative and title) Revision 2014 - FL Packet Pg. 193 8.N.6.a GENERAL CONDITIONS - FLORIDA Parties And Scope Of Work — Ardaman & Associates, Inc. (hereinafter referred to as "A&A") shall include said company, its division, subsidiary, parent or affiliate perform the Work. "Work" means the specific services to be performed by A&A asset forth in A&A's proposal, the Client's acceptance thereof, both incorporated herein by this referer W and these General Conditions. "Client" refers to the person or business entity ordering the Work to be done by A&A. If the client is ordering the Work on behalf of a third pa the Client represents and warrants that the Client is the duly authorized agent of said third party for the purpose of ordering and directing said Work. In the event Client is not .v authorized agent of said third party, Client agrees that he shall be individually liable hereunder. Further, Client shall disclose any such agency relationship to A&A in writ p before the commencement of A&A's Work hereunder. Client agrees that A&A's professional duties are specifically limited to the Work as set forth in A&A's proposal. N Client assumes sole responsibility for determining whether the quantity and the nature of the Work ordered by the Client is adequate and sufficient for the Client's inten, Q purpose. A&A's Work is for the exclusive use of client, and its properly disclosed principal. In no event shall A&A have any duty or obligation to any third party. Direct 06 A&A to proceed with the Work shall constitute acceptance of the terns of A&A's proposal and these General Conditions. _ L On -Call Services — In the event A&A is retained to perform construction materials testing ("CMT"), including but not limited to proctor and soil density tests, concrete tests, e 2 on an On -Call basis such that A&A is not retained to perform continuous observations of construction, Client assumes sole responsibility for determining the location and freque: 1 % of sampling and testing. In such On -Call testing, A&A's test results are only representative of conditions at the test location and elevation, and different conditions may exis d other locations and other elevations. Furthermore, in the event Client fails to properly determine the location or frequency of sampling and testing, under no circumstances i E A&A assume any duty by performing its CMT services. Y Right -of -Entry — Unless otherwise agreed, Client will famish right -of -entry on the property for A&A to make the planned borings, surveys, and/or explorations. A&A will t W reasonable precautions to minimize damage to the property caused by its equipment and sampling procedures, but the cost of restoration or damage which may result from v planned operations is not included in the contracted amount. •2 Damage to Existing Man-made Objects — It shall be the responsibility of the Client to disclose the presence and accurate location of all hidden or obscure man-made obj( N relative to field tests, sampling, or boring locations. Client waives any claim against A&A arising from any damage to existing man-made objects. In addition, Client s] C defend, indemnify and hold A&A harmless from any third party claim arising from damage to existing man-made objects. Warranty and Limitation of Liability - A&A shall perform services for Client in a professional manner, using that degree of care and skill ordinarily exercised by and consist y with the standards of competent consultants practicing in the same or a similar locality as the project. In the event any portion of the services fails to comply with this warra obligation and A&A is promptly notified in writing prior to one year after completion of such portion of the services, A&A will re -perform such portion of the services, or if performance is impracticable, A&A will refund the amount of compensation paid to A&A for such portion of the services. This warranty is in lieu of all other warranties. d other warranty, expressed or implied, including warranties of merchantability and fitness for a particular purpose is made or intended by the proposal for consulting services, furnishing an oral response of the findings made or by any representations made regarding the services included in this agreement. In no event shall A&Abe liable for any spec to indirect, incidental, or consequential loss or delay or time -related damages. The remedies set forth herein are exclusive and the total liability of consultant whether in contr, 'a tort (including negligence whether sole or concurrent), or otherwise arising out of, connected with or resulting from the services provided pursuant to this Agreement shall i exceed the total fees paid by Client or $50,000.00, whichever is greater. Client may, upon written request received within five days of Client's acceptance hereof, increase limit of A&A's liability by agreeing to pay A&A an additional sum as agreed in writing prior to the commencement of A&A's services. This charge is not to be construe( . . being a charge for insurance of any type, but is increased consideration for the greater liability involved. PURSUANT TO §558.0035, FLORIL 0'0 to STATUTES, CONSULTANT'S INDIVIDUAL EMPLOYEES AND/OR AGENTS MAY NOT BE HEL INDIVIDUALLY LIABLE FOR NEGLIGENCE ARISING OUT OF, CONNECTED WITH, C y RESULTING FROM THEIR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT. a Sampling or Testing Location — Unless specifically stated to the contrary, the unit fees included in this proposal do not include costs associated with professional land survey io of the site or the accurate horizontal and vertical locations of tests. Field tests or boring locations described in our report or shown on our sketches are based on specific informal furnished to us by others or estimates made in the field by our technicians. Such dimensions, depths or elevations should be considered as approximations unless otherwise sto LL in the report. Y L Sample Handling and Retention — Generally test samples or specimens are consumed and/or substantially altered during the conduct of tests and A&A, at its sole discretion, r d dispose (subject to the following) of any remaining residue immediately upon completion of test unless required in writing by the Client to store or otherwise handle the samp d (a) NON HAZARDOUS SAMPLES: At Client's written request, A&A will maintain preservable test samples and specimens or the residue therefrom for thirty (30) days a to submission of A&A's report to Client free of storage charges. After the initial 30 days and upon written request, A&A will retain test specimens or samples for a mutw acceptable storage charge and period of time. (b) HAZARDOUS OR POTENTIALLY HAZARDOUS SAMPLES: In the event that samples contain substances or constitu( hazardous or detrimental to human health, safety or the environment as defined by federal, state or local statutes, regulations, or ordinances ("Hazardous Substances" ; IL "Hazardous Constituents", respectively), A&A will, after completion of testing and at Client's expense: (i) return such samples to Client; (ii) using a manifest signed by Cli as generator, will have such samples transported to a location selected by Client for final disposal. Client agrees to pay all costs associated with the storage, transport, and disp( of such samples. Client recognizes and agrees that A&A is acting as a bailee and at no time does A&A assume title of said waste. 0 Discovery of Unanticipated Hazardous Materials — Hazardous materials or certain types of hazardous materials may exist at a site where there is no reason to believe they co G or should be present. A&A and Client agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the stop( d work or termination of services. A&A and Client also agree that the discovery of unanticipated hazardous materials may make it necessary for A&A to take immediate meast Q. to protect health and safety. A&A agrees to notify Client as soon as practicable should unanticipated hazardous materials or suspected hazardous materials be encounter v Client encourages A&A to take any and all measures that, in A&A's professional opinion, are justified to preserve and protect the health and safety of A&A's personnel and U) public. Client agrees to compensate A&A for the additional cost of working to protect employees' and the public's health and safety. In addition, Client waives any claim aga: r- A&A arising from A&A's discovery of unanticipated hazardous materials or suspected hazardous materials. to E Indemnification — Client agrees to defend, indemnify and save harmless A&A from all claims, including negligence claims, suits, losses, personal injuries, death and prop( liability resulting from the actions or inactions of Client, Client's contractors, representatives, agents and employees. Q Legal Jurisdiction — The parties agree that any actions brought to enforce any provision of this Agreement shall only be brought in a court of competent jurisdiction locate( is Orlando, Orange County, Florida. All causes of action, including but not limited to actions for indemnification, arising out of A&A's Work shall be deemed to have accrued ; cG the applicable statutes of limitation shall commence to run not later than either the date of substantial completion of the Work for acts or failures to act occurring prior to substan Z completion, or the date of issuance of A&A's final invoice for acts or failures to act occurring after substantial completion of the Work. Each of the parties hereto irrevoca op waives any and all right to trial by jury in any legal proceeding arising out of or relating to this agreement. C d Force Majeure - A&A shall not be held responsible for any delay or failure in performance caused by fire, flood, explosion, war, strike, embargo, government requirement, c E or military authority, acts of God, act or omission of subcontractors, carrier, clients or other similar causes beyond its control. t) Drafting and Severability — This Agreement has been drafted by all Parties hereto and shall not be construed against one Party or in favor of any other Party. In the event 1 Q any provision of this Agreement is held invalid, the remainder of this Agreement shall be fully enforceable. 1/2/14 Packet Pg. 194 8.N.6.b Project Name Task Summary Summary Paradise Park Stormwater Improvement Project Manhours for project Task Principal Project Senior Eng. Tech Eng Tech Support Remarks (QA/QC) Manager Engineer II 1 Staff $210 $185 $145 $105 $85 $50 Conceptual Design Report 21 291 421 321 81 8 Total Hours = 2 29 42 32 8 8 Labor Fee = $420 $5,365 $6,090 $3,360 $680 $400 Total Fee = $16,315 Paradise Park Storm Water Improvements Manpower Est (Rev 1).xls Page 1 Packet Pg. 195 8.N.6.b Conceptual Report Activity: Design Analysis / Review Task Principal Project Senior Eng. Tech Eng Tech Support Remarks (QA/QC) Manager Engineer II 1 Staff Field Review 8 8 Franchise Utility Coordination 2 8 2 Development of Existing Utility File Conceptual Design Report 10 30 20 4 Cost Estimates 1 2 12 Coordination SLC WQD 8 2 QC/QA 2 Project Management 2 Subtotal 2 29 42 32 8 8 a� N R L IL LO 00 m M r N Q' .r W L d 3 0 C R N C N E d O L E L E L O L a. d L Z r V r a Page 2 Packet Pg. 196 8.N.6.c Kimley>>>Horn June 28, 2016 Patrick Dayan, P.E. Water Quality Division Manager St. Lucie County Water Quality Division 3071 Oleander Avenue Fort Pierce, FL 34982 772-462-2767 RE: Scope of Work Proposal Paradise Park Stormwater Improvements Dear Mr. Dayan: We are pleased to submit to you this proposal for professional services to address stormwater infrastructure deficiencies associated with the Paradise Park subdivision. This proposal includes professional consulting services consisting of engineering design survey, geotechnical and engineering services. Please find attached the project scope of services, man-hour estimate and fees based upon our project understanding. We appreciate this opportunity to work with St. Lucie County and look forward to participating in this project. Should you have any questions, please feel free to contact me at 772-794-4083. Sincerely, KIML5Y-HQRN AND ASSOCIATES, INC. Bria(A. od, P.E. Senior ice President Page 1 of 9 Packet Pg. 197 8.N.6.c Kimleya>>Horn *:/:1I 3 11 r_1 SECTION I - PROJECT DESCRIPTION AND SCOPE Professional consultant services are required to support development of the conceptual stormwater infrastructure improvements within a portion of the Paradise Park subdivision. The Paradise Park subdivision was platted in the late 1960's and is comprised of single-family residential lots located on unpaved 50 foot wide public right of ways. At the time of platting, there were no provisions for drainage and/ or stromwater improvements within the community. St. Lucie County has initiated a project to improve the conveyance of stormwater runoff along subdivision roadside swales and provide stormwater management facilities to provide water quality treatment prior to discharge to the adjacent canal systems. The portion of Paradise Park subdivision being considered for stormwater infrastructure improvements within this project phase are bounded by Woodward Drive to the north, Juanita Avenue to the south, N. 21s` Street to the east and N. 25`" Street to the west. This drainage basin comprises approximately 30 acres of the overall 171 acres within Paradise Park subdivision that is planned to receive stormwater related infrastructure improvements. Design criteria for this project shall meet Ft. Pierce Farms Water Control District (FPFWCD), South Florida Water Management District (SFWMD), St. Lucie County and The Florida Green Book Design Parameters. SECTION II - COUNTY OBLIGATIONS The County agrees to provide (in a timely manner) the following material, data, or services as required in connection with the work to be performed under this Agreement; all of which information the Consultant may use and reasonably rely upon: A. Provide the Consultant with a copy of all previously conducted studies, geotechnical investigations, preliminary data or reports available, existing location surveys, topographic surveys, and related documents. B. Provide the Consultant with all available drawings, right-of-way maps, and other documents in the possession of the County pertinent to the project. C. The County shall make provisions for the Consultant to enter upon public and private property as required for the Consultant to perform his services. Page 2 of 9 Packet Pg. 198 8.N.6.c Kimley»>Horn SECTION III - SCOPE OF SERVICES The Consultant agrees to perform professional design, permitting and related services in connection with the project as required and set forth in the following: A. General: 1. The Consultant will endeavor not to duplicate any previous work done on the project. After issuance of written authorization to proceed, the Consultant shall consult with the COUNTY to clarify and define the County's requirements for the project and review available data. 2. The Consultant will attend conferences with the County and its representatives upon reasonable request. 3. In order to accomplish the work described under this Task Order in the time frames and conditions set forth, the Consultant will observe the following requirements: a. The Consultant will complete his work on the project within the time allowed by maintaining an adequate staff of registered engineers, draftsmen, and other employees on the work. b. The Consultant will design the project in such a manner as to be in reasonable conformance with applicable federal, state and local laws. c. The Consultant will cooperate with the County in order that all phases of the work may be properly scheduled and coordinated. 4. Compensation to the Consultant for basic services shall be in accordance with Section IV — Compensation, of this Agreement, as mutually agreed upon by the Consultant and County. B. Topographic Design Survey: The CONSULTANT will provide topographic design survey services necessary to support and facilitate contemplated design and permitting activities associated with this project. This task will consist of the preparation of digital base map topographic surveys in accordance with the Professional Land Surveyors in Chapter 5J-17, Florida Administrative Code, pursuant to the intent of the Florida Standards of Page 3of9 Packet Pg. 199 8.N.6.c Kimleya>>Horn Practice set forth by the Florida Board of Professional Surveyors in Section 472.027, Florida Statutes. The survey will include: 1. Establishment of a project wide Horizontal Control Network within the PROJECT LIMITS. A Design Survey Baseline, along each roadway within the project limits, will be established and monumented. 2. Establishment of a project wide Vertical Control Network within the PROJECT LIMITS. All elevations will be referenced to NAVD 1988 datum. 3. Research and analysis of existing right-of-way information, plats, etc. 4. The topographic design survey will include the identification and location of all trees 4 inches or greater in diameter within the topographic survey limits as a separate layer within the base map, except for the pond sites. The limits of the topographic design survey are as follows: Woodward Drive — topographic survey data will be collected beginning 150 linear feet east of N. 25`" Street to Matanzas Avenue, approximately 1,350 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. The cross section data will extend north into Ft. Pierce Farm Water Control District Canal 1 to indicate existing grade from the southern canal water to the northern Woodward Drive right of way line. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. Matanzas Avenue — topographic survey data will be collected beginning 150 linear feet east of N. 25`" Street to Woodward Drive, approximately 1,350 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. San Marcos Avenue — topographic survey data will be collected beginning 150 linear feet east of N. 25`" Street to N. 21s` Street, approximately 1,100 linear feet. Cross section topographic survey data will be Page 4 of 9 Packet Pg. 200 8.N.6.c Kimleya>>Horn collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. Avienda Avenue — topographic survey data will be collected beginning 150 linear feet east of N. 25`" Street to W. 21s` Street, approximately 1,100 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. West 21st Court — topographic survey data will be collected beginning at Juanita Avenue to San Marcos Avenue, approximately 900 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of- way along the entire corridor. North 23rd Street - topographic survey data will be collected beginning at Juanita Avenue to Woodward Drive, approximately 1,150 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of- way along the entire corridor. North 21st Street — topographic survey data will be collected beginning at Avienda Avenue to Matanzas Avenue, approximately 650 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of- way along the entire corridor. 7. In addition to the roadway surveys identified above, a Boundary and Topographic survey of five pond sites will be prepared. The surveyor will indicate above ground wells located adjacent to the proposed stormwater management parcels. It is anticipated that 3 of the sites are generally cleared and that 2 of the sites are vegetated. 8. The surveyor will indicate the existing finish floor elevation (FFE) of all habitable structures (approximately 40) located within the project area. Page 5 of 9 Packet Pg. 201 8.N.6.c Kimleya>>Horn 9. In addition to the digital base map (Autocad platform), the surveyor will prepare four (4) signed and sealed design level surveys on 24"x36" sheets. C. Geotechnical Investigation: The requested scope of our work will include exploring the shallow soil stratigraphy and groundwater levels within the stormwater retention ponds within the project limits. In addition, we will provide the results of soil permeability testing and an estimate of the normal seasonal high groundwater table level at the boring locations. The following summarizes the proposed scope of work and associated fees for conducting the subject exploration. FIELD EXPLORATION The proposed field exploration program will include performing eight (8) auger borings to a depth of 25 feet below the existing ground surface within or near as possilbe to the retention pond areas. The auger borings will be drilled using a 4- inch diameter truck -mounted continuous flight auger. Each sample will be removed from the auger in the field and then examined and visually classified by our crew chief. Representative portions will be sealed and packaged for transportation to our laboratory for further analysis as required. Water level observations will be made in the boreholes during the drilling operation. As requested, field permeability tests will be performed adjacent to each of the boring locations to evaluate the drainage characteristics of the shallow soils. The field permeability tests will include installing a solid -walled PVC casing, snugly fit, into a 4-inch diameter auger boring. The bottom of the pipe will be open and raised 1 foot above the bottom of the boring. The bottom one foot of the boring will be gravel -packed. The rate water is taken in by the formation is measured and used to calculate permeability. The test will be run as a "constant head" test by maintaining the water level in the casing at ground surface level. If relatively high permeability soils are present, the test will be run as a "falling head" test in which the rate of water drop will be measured. In addition, we will perform thickness measurements of the existing roadway base material at approximately 15 locations on the roadways within the project limits. Page 6 of 9 Packet Pg. 202 8.N.6.c Kimleya>>Horn Routine laboratory visual classification will be performed along with specific classification tests deemed necessary (i.e., sieve analysis, percent fines and organic contents). ENGINEERING ANALYSIS AND REPORT Engineering analysis of all data obtained will be made to evaluate general subsurface conditions and to gather data that will be used to assist in the design of the proposed stormwater system and roadway improvements. In addition, we will provide estimates of the normal seasonal high groundwater table level at the boring locations and the results of the field permeability tests. The data developed during the exploration, will be submitted in a written report upon conclusion of the study. D. Drainage Infrastructure Analysis Report: The Consultant shall prepare a drainage infrastructure analysis report that evaluates and address the following: • Conceptual drainage infrastructure design • Water quality treatment requirements • Recommended stormwater management facility(s) locations • Conceptual construction cost estimate The conceptual drainage design is intended to be consistent with the objectives and intent of the existing SFWMD Paradise Park Subdivision Stormwater Master Plan Conceptual Environmental Resource Permit (56-02010-P). The infrastructure improvements shall consider the recommended roadway elevation grade changes as identified within the SFMWD Conceptual ERP. Page 7 of 9 Packet Pg. 203 8.N.6.c Kimleya>>Horn *:/:11311i:� COMPENSATION The County agrees to pay and the Consultant agrees to accept for services rendered pursuant to fees in accordance with the following: A. Professional Services Fee: The basic compensation mutually agreed upon by the Consultant and the County follows: Hourly Not to Exceed Tasks Task Descriation Fee Topographic Design Survey Right of Way Surveys (8,200 linear feet) $ 21,730 Stormwater Parcel Survey (5 parcels) $ 10,400 Geotechnical Investigation $ 7,170 Drainage Infrastructure Analysis Report $ 16,315 Total Project $55,615 Page 8 of 9 Packet Pg. 204 8.N.6.c Kimleya>>Horn EXHIBIT C SCHEDULE Upon authorization to proceed by the County, the Final Design Plans and permits are expected to take approximately twenty-four (24) weeks from the Notice to Proceed (NTP). NTP Topographic Design Survey Geotechnical Investigation Drainage Infrastructure Analysis Report contingent upon BOCC approval All work will be completed no later than February 28, 2017. Page 9of9 12 weeks followina NTP 16 weeks followina NTP 24 weeks following NTP Packet Pg. 205 8.N.6.d Kimley-Horn and Associates, Inc_ Kimley-Horn and Associates, Inc. Project: Paradise Park System 1 (row and topo survey) FILE NO. DATE ESTIMATE COST: $32,130.00 SHEET 06/28/16 SURVEY SURVEY Task Description PSM TECH CREW Task Totals Topographic survey within the existing right of way of Woodward Drive, Matanzas Avenue, San Marcos Avenue, Avienda Avenue, East 21st Court, West 21st Court, North 21st Street and North 23rd Street lying within the limits of the System 1 area of the Paradise Park Storm Water Storage project. It is estimated that there is +- 8,200' of roadway right of way within these limits to be surveyed. The right of way lines of the platted roads will be shown 40 60 80 19,800.00 Boundary and Topographic survey of each of the five pond sites 121 32 45 1 9,580.00 0.00 FFE Collection (Approx 40 structures) 2 4 18 2,750.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 SUM OF HOURS 54 96 143 0 0 0 0 0 0 293.00 HOURLY RATE $135.00 $80.00 $120.00 $0.00 $0.00 $0.00 TOTALS THIS SHEET 1 $7,290.00 $7,680.001 $17,160.001 $0.001 $0.001 $0.00 $0.00 $0.00 $0.001 $32,130.00 M:MISC\SURVEY\PROPOSALSParadise park syst packet Pg. 206 8.N.6.e WORK AUTHORIZATION NO.01 CONTRACT C14-11-666 FOR CONTINUING PROFESSIONAL SERVICES THIS WORK AUTHORIZATION is made as of the day of , 2016, by and between the ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "County" and KIMLEY-HORN AND ASSOCIATES, INC., hereinafter referred to as the "Consultant". WITNESSETH: WHEREAS, on November 18, 2014, the County entered into a Professional Engineering Services Agreement (C14-11-666) hereinafter referred to as "Contract" with the Consultant to provide continuing professional civil engineering services; and, WHEREAS, pursuant to the Contract, the Consultant is to provide the professional services as outlined in this individual work authorization; and, NOW, THEREFORE, in consideration of their mutual promises made herein, and for other good and valuable consideration, receipt of which is hereby acknowledged by each party, the parties who are legally bound, hereby agree as follows: 1. PROJECT: The County has determined that it would like to complete a project described below: PARADISE PARK STORMWATER IMPROVEMENTS (hereinafter referred to as "the Project".) SERVICES: The County has determined that it would like to utilize the services of the Consultant in the completion of the Project, to provide professional services for the Project under the pricing, terms and conditions of the continuing contract (C14-11-666). The services to be provided by Consultant on the Project shall be for those as outlined in the Scope of Services attached hereto as Exhibit "A" and according to the schedule which is attached hereto and made a part of this work authorization and incorporated herein. 3. COMPENSATION: The cost to perform all services as described in the attached Scope of Services shall be paid at the hourly rates and will not exceed a total amount of $55,615.00 (fifty five thousand six hundred fifteen 00/100 dollars), as further detailed in Exhibit "B". Page 1 of 3 Packet Pg. 207 8.N.6.e 4. CONSTRUCTION COSTS: The construction costs of the Project for which Consultant will render the Professional Services are estimated by the County not to exceed $2,000,000 or any other costs or fees as otherwise described under the "Consultants Competitive Negotiation Act", (CCNA) CONTRACT DOCUMENT: Except as amended hereby, all of the original terms and conditions in the Continuing Contract shall remain in full force and effect. Any conflict between the terms and conditions of this work authorization and the terms and conditions of the Continuing Contract, shall be interpreted in favor of the Continuing Contract. 6. TIME OF COMPLETION: a. It is hereby understood and mutually agreed by and between parties hereto that the time of completion is an essential condition of this Contract, time being of the essence. b. Consultant shall commence work per the written Notice to Proceed, and shall complete all work within the time specified, thereafter and on or before February 28, 2017, as further detailed in Exhibit "C". C. If the work is not fully completed according to the terms of the Contract and within the time stipulated herein, it is hereby acknowledged that the County will suffer damages which are not capable of ascertainment of calculation, and therefore the Consultant shall pay the County, as liquidated damages, a sum of $100.00 (one hundred and 00/100 dollars) per day for each day following the required completion date, until the date upon which actual completion occurs. d. The period herein above specified for project completion may be extended by such time as shall be approved by the County Administrator or designee, or the Contract may be cancelled by the County Administrator with the County invoking all rights and remedies thereof. e. Where any deductions from or forfeitures of payment in connection with the work of this Contract are duly and properly imposed against the Consultant, in accordance with the terms of the Contract, State Laws, governing ordinances or regulations, the total amount thereof may be withheld from any monies due or to become due the Consultant under the Contract; and when deducted, shall be deemed and taken as payment in such amount. IN WITNESS WHEREOF, the parties hereto have executed this Work Authorization in multiple copies, each of which shall be considered an original on the date first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: ST. LUCIE COUNTY, FLORIDA DEPUTY CLERK BY: CHAIR Page 2 of 3 Packet Pg. 208 8.N.6.e WITNESSES: a �� .MEN,%, APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY KIMLEY-HQ SSOCIATES, INC., BY: Print Name: Title: d�y�tie✓ '�t �r c ' . Page 3 of 3 Packet Pg. 209 8.N.6.e Kimley>»Horn June 28, 2016 Patrick Dayan, P.E. Water Quality Division Manager St. Lucie County Water Quality Division 3071 Oleander Avenue Fort Pierce, FL 34982 772-462-2767 RE: Scope of Work Proposal Paradise Park Stormwater Improvements Dear Mr. Dayan: We are pleased to submit to you this proposal for professional services to address stormwater infrastructure deficiencies associated with the Paradise Park subdivision. This proposal includes professional consulting services consisting of engineering design survey, geotechnical and engineering services. Please find attached the project scope of services, man-hour estimate and fees based upon our project understanding. We appreciate this opportunity to work with St. Lucie County and look forward to participating in this project. Should you have any questions, please feel free to contact me at 772-794-4083. Sincerely, KIMLF-Y--KQRN AND ASSOCIATES, INC. Briiaj& Ggod, P.E. Senior ice President Page 1 of 9 445 24th Street, Suite 200, Vero Beach, FL 32960 Packet Pg. 210 8.N.6.e Kimley»>Horn EXHIBIT A SECTION I - PROJECT DESCRIPTION AND SCOPE Professional consultant services are required to support development of the conceptual stormwater infrastructure improvements within a portion of the Paradise Park subdivision. The Paradise Park subdivision was platted in the late 1960's and is comprised of single-family residential lots located on unpaved 50 foot wide public right of ways. At the time of platting, there were no provisions for drainage and/ or stromwater improvements within the community. St. Lucie County has initiated a project to improve the conveyance of stormwater runoff along subdivision roadside swales and provide stormwater management facilities to provide water quality treatment prior to discharge to the adjacent canal systems. The portion of Paradise Park subdivision being considered for stormwater infrastructure improvements within this project phase are bounded by Woodward Drive to the north, Juanita Avenue to the south, N. 21" Street to the east and N. 251h Street to the west. This drainage basin comprises approximately 30 acres of the overall 171 acres within Paradise Park subdivision that is planned to receive stormwater related infrastructure improvements. Design criteria for this project shall meet Ft. Pierce Farms Water Control District (FPFWCD), South Florida Water Management District (SFWMD), St. Lucie County and The Florida Green Book Design Parameters. SECTION II - COUNTY OBLIGATIONS The County agrees to provide (in a timely manner) the following material, data, or services as required in connection with the work to be performed under this Agreement; all of which information the Consultant may use and reasonably rely upon: A. Provide the Consultant with a copy of all previously conducted studies, geotechnical investigations, preliminary data or reports available, existing location surveys, topographic surveys, and related documents. B. Provide the Consultant with all available drawings, right-of-way maps, and other documents in the possession of the County pertinent to the project. C. The County shall make provisions for the Consultant to enter upon public and private property as required for the Consultant to perform his services. Page 2 of 9 Packet Pg. 211 8.N.6.e Kimley>»Horn SECTION III - SCOPE OF SERVICES The Consultant agrees to perform professional design, permitting and related services in connection with the project as required and set forth in the following: A. General: 1. The Consultant will endeavor not to duplicate any previous work done on the project. After issuance of written authorization to proceed, the Consultant shall consult with the COUNTY to clarify and define the County's requirements for the project and review available data. 2. The Consultant will attend conferences with the County and its representatives upon reasonable request. 3. In order to accomplish the work described under this Task Order in the time frames and conditions set forth, the Consultant will observe the following requirements: a. The Consultant will complete his work on the project within the time allowed by maintaining an adequate staff of registered engineers, draftsmen, and other employees on the work. b. The Consultant will design the project in such a manner as to be in reasonable conformance with applicable federal, state and local laws. c. The Consultant will cooperate with the County in order that all phases of the work may be properly scheduled and coordinated. 4. Compensation to the Consultant for basic services shall be in accordance with Section IV — Compensation, of this Agreement, as mutually agreed upon by the Consultant and County. B. Topographic Design Survey: The CONSULTANT will provide topographic design survey services necessary to support and facilitate contemplated design and permitting activities associated with this project. This task will consist of the preparation of digital base map topographic surveys in accordance with the Professional Land Surveyors in Chapter 5J-17, Florida Administrative Code, pursuant to the intent of the Florida Standards of Page 3of9 445 24th Street, Suite 200, Vero Beach, FL 32960 Packet Pg. 212 8.N.6.e Kimley»>Horn Practice set forth by the Florida Board of Professional Surveyors in Section 472.027, Florida Statutes. The survey will include: 1. Establishment of a project wide Horizontal Control Network within the PROJECT LIMITS. A Design Survey Baseline, along each roadway within the project limits, will be established and monumented. 2. Establishment of a project wide Vertical Control Network within the PROJECT LIMITS. All elevations will be referenced to NAVD 1988 datum. 3. Research and analysis of existing right-of-way information, plats, etc. 4. The topographic design survey will include the identification and location of all trees 4 inches or greater in diameter within the topographic survey limits as a separate layer within the base map, except for the pond sites. The limits of the topographic design survey are as follows: Woodward Drive — topographic survey data will be collected beginning 150 linear feet east of N. 251h Street to Matanzas Avenue, approximately 1,350 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. The cross section data will extend north into Ft. Pierce Farm Water Control District Canal 1 to indicate existing grade from the southern canal water to the northern Woodward Drive right of way line. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. Matanzas Avenue — topographic survey data will be collected beginning 150 linear feet east of N. 251h Street to Woodward Drive, approximately 1,350 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. San Marcos Avenue — topographic survey data will be collected beginning 150 linear feet east of N. 251h Street to N. 21s` Street, approximately 1,100 linear feet. Cross section topographic survey data will be Page 4 of 9 Packet Pg. 213 8.N.6.e Kimley>»Horn collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. Avienda Avenue — topographic survey data will be collected beginning 150 linear feet east of N. 251h Street to W. 21" Street, approximately 1,100 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of-way along the entire corridor. West 21st Court — topographic survey data will be collected beginning at Juanita Avenue to San Marcos Avenue, approximately 900 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of- way along the entire corridor. North 23rd Street - topographic survey data will be collected beginning at Juanita Avenue to Woodward Drive, approximately 1,150 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of- way along the entire corridor. North 21 st Street — topographic survey data will be collected beginning at Avienda Avenue to Matanzas Avenue, approximately 650 linear feet. Cross section topographic survey data will be collected at 100 foot increments within the corridor limits. Topographic survey data will be collected 10 feet beyond the existing roadway right-of- way along the entire corridor. 7. In addition to the roadway surveys identified above, a Boundary and Topographic survey of five pond sites will be prepared. The surveyor will indicate above ground wells located adjacent to the proposed stormwater management parcels. It is anticipated that 3 of the sites are generally cleared and that 2 of the sites are vegetated. 8. The surveyor will indicate the existing finish floor elevation (FFE) of all habitable structures (approximately 40) located within the project area. Page 5 of 9 kimley-horn.com Packet Pg. 214 8.N.6.e Kimley»>Horn 9. In addition to the digital base map (Autocad platform), the surveyor will prepare four (4) signed and sealed design level surveys on 24"x36" sheets. C. Geotechnical Investigation: The requested scope of our work will include exploring the shallow soil stratigraphy and groundwater levels within the stormwater retention ponds within the project limits. In addition, we will provide the results of soil permeability testing and an estimate of the normal seasonal high groundwater table level at the boring locations. The following summarizes the proposed scope of work and associated fees for conducting the subject exploration. FIELD EXPLORATION The proposed field exploration program will include performing eight (8) auger borings to a depth of 25 feet below the existing ground surface within or near as possilbe to the retention pond areas. The auger borings will be drilled using a 4- inch diameter truck -mounted continuous flight auger. Each sample will be removed from the auger in the field and then examined and visually classified by our crew chief. Representative portions will be sealed and packaged for transportation to our laboratory for further analysis as required. Water level observations will be made in the boreholes during the drilling operation. As requested, field permeability tests will be performed adjacent to each of the boring locations to evaluate the drainage characteristics of the shallow soils. The field permeability tests will include installing a solid -walled PVC casing, snugly fit, into a 4-inch diameter auger boring. The bottom of the pipe will be open and raised 1 foot above the bottom of the boring. The bottom one foot of the boring will be gravel -packed. The rate water is taken in by the formation is measured and used to calculate permeability. The test will be run as a "constant head" test by maintaining the water level in the casing at ground surface level. If relatively high permeability soils are present, the test will be run as a "falling head" test in which the rate of water drop will be measured. In addition, we will perform thickness measurements of the existing roadway base material at approximately 15 locations on the roadways within the project limits. LABORATORY PROGRAM Page 6 of 9 Packet Pg. 215 8.N.6.e Kimley>>>Horn Routine laboratory visual classification will be performed along with specific classification tests deemed necessary (i.e., sieve analysis, percent fines and organic contents). ENGINEERING ANALYSIS AND REPORT Engineering analysis of all data obtained will be made to evaluate general subsurface conditions and to gather data that will be used to assist in the design of the proposed stormwater system and roadway improvements. In addition, we will provide estimates of the normal seasonal high groundwater table level at the boring locations and the results of the field permeability tests. The data developed during the exploration, will be submitted in a written report upon conclusion of the study. D. Drainage Infrastructure Analysis Report: The Consultant shall prepare a drainage infrastructure analysis report that evaluates and address the following: • Conceptual drainage infrastructure design • Water quality treatment requirements • Recommended stormwater management facility(s) locations • Conceptual construction cost estimate The conceptual drainage design is intended to be consistent with the objectives and intent of the existing SFWWD Paradise Park Subdivision Stormwater Master Plan Conceptual Environmental Resource Permit (56-02010-P). The infrastructure improvements shall consider the recommended roadway elevation grade changes as identified within the SFMWD Conceptual ERP. Page 7 of 9 772 794 4100 Packet Pg. 216 8.N.6.e Kimley>»Horn EXHIBIT B COMPENSATION The County agrees to pay and the Consultant agrees to accept for services rendered pursuant to fees in accordance with the following: A. Professional Services Fee: The basic compensation mutually agreed upon by the Consultant and the County follows: Hourly Not to Exceed Tasks Task Description Fee Topographic Design Survey Right of Way Surveys (8,200 linear feet) $ 21,730 Stormwater Parcel Survey (5 parcels) $ 10,400 Geotechnical Investigation $ 7,170 Drainage Infrastructure Analysis Report $ 16,315 Page 8 of 9 Total Project $55,615 772 794 4100 Packet Pg. 217 8.N.6.e Kimley>Morn EXHIBIT C SCHEDULE Upon authorization to proceed by the County, the Final Design Plans and permits are expected to take approximately twenty-four (24) weeks from the Notice to Proceed (NTP). NTP Topographic Design Survey Geotechnical Investigation Drainage Infrastructure Analysis Report contingent upon BOCC approval All work will be completed no later than February 28, 2017. Page 9of9 12 weeks following NTP 16 weeks following NTP 24 weeks following NTP Packet Pg. 218 8.0.1 ITEM NO. (ID # 3726) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Toby Long, Director Sheriff's Office DATE: 08/16/2016 *CONSENT AGENDA\SHERIFF'S OFFICE Authorization to submit an application for the 2016 Edward Byrne Memorial Justice Assistance - (Precipitous Emergency Funding) Grant The St. Lucie County Sheriff's Office is requesting permission to submit an electronic grant application for the Florida Department of Law Enforcement 2016 Edward Byrne Memorial Justice Assistance (Precipitous Emergency Funding) Grant. This grant in the amount of $16,809.00 will be used to reimburse expenses incurred by the Sheriff's Office during the immediate response and subsequent investigation activities provided as a result of the mass shooting incident that occurred at the Pulse Nightclub in Orlando, Florida on June 12, 2016. PREVIOUS ACTION: N/A FINANCIAL IMPACT: The amount of $16,809.00 is being requested on this application. There are no matching funds required. A grant fund will be established upon approval by the Granting Agency. RECOMMENDATION: Staff recommends that the Board approve the St. Lucie County Sheriff's Office submission of the electronic application for the 2016 Edward Byrne Memorial Justice Assistance - (Precipitous Emergency Funding) Grant. COMMISSION ACTION: Packet Pg. 219 8.0.1 Coordination/Signatures n J. M s ara, Sheriff 8/12/2016 anie SW're,,t, orney 8/15/2016 Updated: 8/15/2016 9:45 AM by Katrina Slay Page 2 Packet Pg. 220 8.0.1.a Florida Department of Law Enforcement Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 ( 850) 617-1250 criminaliustice( fdle.state.fl.us Federal Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) Program JAG-E Precipitous (Emergency) Funding Application Instructions JAG Funding Assistance — Florida Page 1 of 7 FY16 JAG Emergency Funds (Rev. 07/2016) Packet Pg. 221 8.0.1.a JAG-E Program Announcement T Introduction � t This announcement is to notify eligible applicants of program requirements. The State of Florida, Department of Law Enforcement (FDLE) received an award from the United States Department of Justice (USDOJ) for $1,000,000 under the Edward Byrne Memorial Justice Assistance Grant (JAG) precipitous funding. FDLE will distribute JAG -Emergency (JAG-E) funds to eligible subrecipients meeting the requirements outlined in this guidance. The Florida Department of Law Enforcement will use funds to reimburse local and state agencies involved with the response, subsequent investigations and law enforcement activities required as a result of the mass shooting incident that occurred at the Pulse Nightclub in Orlando, Florida on June 12, 2016. FDLE, as the State Administering Agency (SAA), will subaward funds for the purposes of reimbursing units of government and law enforcement agencies for personnel and overtime costs related to the criminal activity experienced by the city, county and state as a result of this incident. Subrecipients will be eligible for reimbursement for activities conducted by sworn and non -sworn law enforcement personnel required for incident response, securing the crime scene, targeted enforcement, security details, protective services and investigative activities related to or peripheral to this event necessary for public safety and to safeguard local, state and federal personnel and representatives, as well as citizens and those directly affected. El9�i able A licants"> Y ,�,-� �PP W _J 0 Units of local government are eligible to receive subawards from FDLE. "Units of local government" means any city, u_ county, town, township, borough, parish, village, or other general-purpose political subdivision of a State and includes Native American Tribes that perform law enforcement functions as determined by the Secretary of the Interior. N The requesting law enforcement agency for the unit of government should be listed as the "Implementing Agency" on N the subaward application. r` M Eligible CosfElemenis_ - -- -- — -- - - - - o JAG-E funds may be used for to reimburse state and local agencies for personnel overtime costs associated with the t following activities directly attributable to The Pulse incident: a a • Law enforcement tactical response w • Law enforcement details to secure the crime scene (during and after) v U Law enforcement details to secure peripheral areas and secondary command and communication pip centers is • Law enforcement response and details conducted for public safety due to increase of onlookers and media presence • Victimization aftermath costs, including costs for law enforcement to secure deceased, injured victims and their family members" t • Forensic examiner costs cvv w r • Law enforcement investigation costs Q " Victimization aftermath costs should be limited to law enforcement overtime/salary expenses. JAG Funding Assistance — Florida Page 2 of 7 FY16 JAG Emergency Funds (Rev. 07/2016) Packet Pg. 222 8.P.1 ITEM NO. (ID # 3594) J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CI IRIFrT- BACKGROUND: Ron Roberts, Solid Waste Director Solid Waste DATE: 08/16/2016 *CONSENT AGENDA\SOLID WASTE Bid Waiver and Sole Source Determination FY 16-17 The St. Lucie County Baling & Recycling Facility and the Road & Bridge Division own and operate equipment from: Accent Wire Tie - Baling wire machine parts and service Air Compressor Works - Kaeser compressor equipment parts and service Andela - Glass recycling equipment parts and service Econolite Control Products - Traffic signal equipment Environmental Products of Fla. - Litter vacuum parts and service Everglades Equipment - John Deere light equipment parts and service Flagler Equipment - Volvo and Samsung parts and service Florida Jetclean (LF Gas system & leachate pipe/drain cleaning, maint., inspection, rehab.) Great Southern Equipment - Gradall parts and service HC Warner - Consler gaskets and filter elements Kelly Tractor - Caterpillar parts and service Lubo USA - Construction and demolition recycling equipment parts and service Machinex Technologies - Recycling equipment parts and service Menzi USA - Menzi Muck equipment parts and service Miner (dba Craft Equip. Co.) - American Baler equipment parts and service Nortrax Equipment - John Deere heavy equipment parts and service Powerscreen of Florida - Replacement parts and or repairs as needed on the Powerscreen equipment Rexel - Variable Frequency Drives for LFG System Sierra International Machinery - Balers and conveyors parts and service Southern Sewer Equipment Sales - VacCon, Global & Schwarze sweepers Terex - Grinder parts and service Thompson Tractor - New Holland tractor parts and service Trekker Tractor - Case equipment parts and service Tufco Industrial Flooring, Inc. - Tipping floor repairs Packet Pg. 223 8.P.1 All of the parts for the equipment are only available from the licensed dealer of the respective equipment. Per Section 8.1(a)(2); of the Purchasing Manual, if there is only a single source for goods or service, a waiver of formal sealed bids may be requested. PREVIOUS ACTION: Since 2004 the Board has annually approved a bid waiver and sole source for purchase of parts and services for specific equipment. FINANCIAL IMPACT: There are sufficient funds in Solid Waste Equipment Maintenance 401-3410-546000-300 and 401-3410- 546100-300, Single Stream Recycling Equipment Maintenance 401-3410-546000-39011, 401-3410- 546000-39009 Landfill Gas Compression System, and Road & Bridge Maintenance/Equipment Maintenance 101002-4110-546000-400. RECOMMENDATION: Staff recommends Board approval of bid waiver and sole source determination for the purchase of parts and service for various heavy and other specialized equipment at Solid Waste and Road & Bridge and authorization for the Chairman to execute contracts as approved by the County Attorney. COMMISSION ACTION: Coordination/Signatures 4,nieyS. McIntyre, C my ttorney 8/2/2016 updated: 8/1/2016 3:00 PM by Katrina Slay Page 2 Packet Pg. 224 8.P.1.a i I I COUNTY F LORI D A -''6 J JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and service for Wire Tier As sole source procurement from (Name of Company): Accent Wire Contact Name: IMichael Word Phone: 904-651-0442 The basis for this sole source determination and the reason no other vendor is suitable is: le Source provider for all 470 Wire Tier parts and service. Department/Division Ron Roberts Requested By (Pri t Authorized Signature Solid Waste Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the det rm ation and basis for sole source procurement. 4. Attach spur a letter from vendor and department. 5.A Attacb sa from vendor with pricing. Mana e" t & 16qg� tn ty Aeminis r or MS\\SOLE SOURCEWNT ApOoved ( j Disapproved C' irector Da to Packet Pg. 225 8.P.1.a ACCENT WIRE -TIE 06/24/2016 Mr. Jim Murphy St. Lucie County Port St. Lucie, FL Jim: As requested, this note is to verify that Accent Wire -Tie is the sole supplier of parts for the Accent 470 wire tying system. Please do not hesitate to contact me for any questions or concerns. Thank you as always for your business. Best regards, Michael C. Word Field Representative 904-651-0442 mword@accentwire.com strong people • strong products • strong ties Packet Pg. 226 8.P.1.a was v� COUNTY'' F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Preventative maintenance on a Kaeser compressor and related dryer at the Single Stream Recycling Processing Facility. As sole source procurement from (Name of Company): Air Compressor Works, Inc. Contact Name: lWayne Holtzclaw Phone: 1561-844-4559 The basis for this sole source determination and the reason no other vendor is suitable is: Air Compressor Works, Inc. is the only authorized distributor in southern Florida. They are responsible for providing sales, service, warranty work and customer support for Kaeser Compressors products. Department/Division ISolid Waste Ron Roberts Requested B t(fja ) j Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter th .de er nation and basis for sole source procurement. 4. Attach s ,le ou a letter from vendor and department. 5. Att ch rp sa from vendor with pricing. pproved Disapproved (~ is e t & t Director Date . v�1 my i Date RMS\\SOLE SOURCEWNT Packet Pg. 227 8.P.1.a Kaeser Compressors, Inc. P.O. Box 946 Fredericksb0i'g, VA 22404 USA _ Phone 540-898-5500 Fax 540-898-5520 www.kaeserconi Built for a lifetime: July 11, 2016 Ms. Anne Bowers SLC Solid Waste Baling & Recycling Facility 6120 Glades Cut-off Road Fort Pierce, FL 34981 Subject: Kaeser Compressors Authorized Distributor Dear Ms Bowers, Please accept this statement of acknowledgment that Air Compressor Works, Inc. is Kaeser Compressor's authorized sole distributor covering southeast Florida, which includes St. Lucie County and the City of Fort Pierce. As a distributor, Air Compressor Works, Inc. is responsible for providing sales. service, warranty work, and customer support for Kaeser Compressors products. Ms Bowers, we appreciate Your interest in Kaeser products through our partner Air Compressor Works, Inc. Please let me know if I can be of further assistance in the future With best regards, r Pat Reilly National Sales Manager a 00 c m E t U r r Q A Company with Certified Quality and Environmental Management Systems !SO 9001:2000 and 14001:2004 Packet Pg. 228 8.P.1.a M YI D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and service for the glass pulverizer system As sole source procurement from (Name of Company): Andela Contact Name: Cynthia Andela Phone: 1315-858-0055 The basis for this sole source determination and the reason no other vendor is suitable is: lanufacturer and sole supplier of the glass pulverizer system installed at Solid Waste. Maintenance arts are exclusively provided by Andela. Department/Division % ISolid Ron Roberts Requested By (Print Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determin tion and basis for sole source procurement. 4. ',Att*h sole sourc letter from vendor and department. 5. tt ch proposal fr m vendor with pricing. Approved Disapproved C Manag erg 8� Bud Director Date Co dnty A inistr or r Date G:FORMS\\SOLE SOURCEWNT Packet Pg. 229 8.P.1.a '' NDELA 493 State Route 28 •Richfield Springs, NY •PHONE: (315) 858.0055 •FAX: (315) 858-2669 PIOdUCtS website: www.andelaproducts.com email: info@andelaproducts.com 6/23/16 St. Lucie County Solid Waste 6120 Glades Cut -Off Rd. Ft. Pierce FL, 34981 To whom it may concern, The Andela Pulverizer System has a number of wear and consumable parts including parts that are specific to the patented Andela design. The sole source provider of these replacement parts including hammer assemblies is Andela Products. Best Regards, Vincent Bastien Engineer/Draftsman Andela Products ph: (315) 858-0055 ext. 226 fax: (315) 858-2669 e-mail: vbastienkandelaproducts.com Packet Pg. 230 8.P.1.a CO o NT o JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and software for Traffic Signals in St. Lucie County As sole source procurement from (Name of Company): lEconolite Contact Name: IMatt Joseph Phone: 904-334-5891 The basis for this sole source determination and the reason no other vendor is suitable is: Econolite Inc. supplies all parts and software for the operation of traffic signals at all the St. Lucie County maintained intersections. Department/Division Jb Req orized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole ource contracting. 3. Enter the determin tion and basis for sole source procurement. 4. Attach soles urc letter from vendor and department. 5. Attach propg4al fr m vendor with pricing. roved Disapproved f Managome & �i g irector Date Al C ms ry Ad finifor Date :FORMS\\SOLE SOURCEWNT Packet Pg. 231 8.P.1.a , im- ECONOLITE "MO-51 To: St. Lucie County From: Matt Joseph/Account Manager Econolite Control Products, Inc. Date: 05/15/2016 Re: Sole Source To whom it may concern, This letter is to verify that Econolite Control Products, Inc. Located at PO Box 550897 Jacksonville, Florida 32255 is the sole provider and manufacturer of any and all, "Econolite" products in the state of Florida. This would include cabinets (TS1 and TS2), Controllers, Suitcase Testers, CentracsTM, ARIESTm and icons —software, AutoscopeTM video detection, Econolite Signals, BILl's, Load Switches, Power Supplies and any other products with the EconoliteTm name. This also includes any products or licensing that would be associated with Econolite proprietary products. Example: ARIESTM software upgrades can only be purchased through Econolite as the software is registered, trademarked and distributed only by Econolite. Econolite is the manufacturer and sole distributor of AutoscopeTM products in the United States. If you have any questions concerning this matter, please feel free to contact me at (904) 334-5891. We appreciate the opportunity for your business! Thank You, "a-lfr yo, Matt Joseph Econolite Control Products, Inc. Florida Account Manager ECONOLITE ClB9IS r ECt]Nc]LITE .77 vo,yav;;,gs 5#e},c C8 Inr +A. EconWite fey:::— n C: Bo: =ti0u. Jackscn,ih,^ . , .,_,- ;fi': ..-4?04;4 ._, 581:: Packet Pg. 232 8.P.1.a 7 JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Equipment, parts and warranty of litter vacuum and compact sweeper. As sole source procurement from (Name of Company): Environmental Products of Florida Contact Name: IHisham El-Sherif Phone: 514-231-4020 The basis for this sole source determination and the reason no other vendor is suitable is: Exclusive distributor for parts and service of LitterVac, MadVac, Exprolink machinery and equipment. Department/Division Ron Roberts Requested By (Print Na Authorized Signature Solid Waste Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole�source contracting. 3. Enter the Bete in 'tion and basis for sole source procurement. 4. Attach sole s rc etter from vendor and department. 5. Attach,,�5ropb al fr vendor with pricing. proved Disapproved C' Manage & udg r Date C46nty nis r Date G:FORMS\\SOLE SOURCEWNT Packet Pg. 233 8.P.1.a exprolink June 23`d 2016 To Whom It May Concern L'I Ma+dvace COMPACT SWEEPERS & VACUUMS We hereby certify that Environmental Products of Florida, Georgia and Caribbean (EPOFIL) is the exclusive distributor of the complete line of Exprolink Inc. Madvac Litter Vacuum Collectors and compact Sweeper, as well as all spare parts and service of the machines for the state of Florida, Georgia and the Caribbean. In the above -mentioned capacity, Environmental Products of Florida, Georgia and Caribbean (EPOFIL) has the obligation and authority to quote, accept purchase order for equipment, parts, provide start —up , warranty and after sales service. All courtesy and consideration extended to Environmental Products of Florida, Georgia and Caribbean (EPOFIL) in the above capacity is appreciated. Kind regards Hisham VP sales and Product development 514-231-4020 hisham@exprolink.com 2170 De La Province, Longueuil, Quebec, Canada J4G 1R7 Tel : 450-651-0444 Fax:450-651-0447 Packet Pg. 234 8.P.1.a COUNTY F L O R I D A7 JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and Service for John Deere "Light" Equipment such as tractors and mowers As sole source procurement from (Name of Company): lEverglades Farm Equipment Contact Name: IN. P. Robbins Phone: 850-261-7356 The basis for this sole source determination and the reason no other vendor is suitable is: Everglades Farm Equipment is the local John Deere Company to sell authorized parts and services for the John Deere Tractors and Mowers. Department/Division ,� I� ") )17114' Requested By (Print Name) Auth, razed Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of s le source contracting. 3. Enter the deter ination and basis for sole source procurement. 4. Attach sole,so ce letter fr�rwith endor and department. 5A Ittach orodos from ven pricing. roved Disapproved f Manage t & u get ector Date Co Ay nistr 'r Date G:FORMS\\SOLE SOURCE\\IN Packet Pg. 235 8.P.1.a Agriculture & Turf Division 2000 John Deere Run Cary, North Carolina 27513 May 31, 2016 Saint Lucie County, FL Dear Sirs, Everglades Farm Equipment Company is an authorized John Deere Dealer and provider of parts, sales and service. They are assigned marketing responsibility across much of Florida including Saint Lucie County. As an authorized independent dealer for John Deere Company Ag and Turf products, Everglades Farm Equipment Company maintains an inventory of equipment as well as genuine John Deere parts and a staff of factory trained technicians responsible for providing parts and service for the users of John Deere equipment. Other parts suppliers will sometimes represent themselves as having available "will fit" parts that will work on or fit John Deere products. Genuine John Deere parts are sold exclusively through authorized John Deere Dealers. If you have additional questions, please feel free to contract me directly by email at RobbinsnormangCc�johndeere.com or by telephone at 850-261-7356 Respectfully, N. P. Robbins Territory Manager, John Deere Company 850-261-7356 Packet Pg. 236 8.P.1.a O CNT 7 RID JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and Service for Volvo Construction Equipment As sole source procurement from (Name of Company): Flagler Contact Name: lKevin Walden Phone: 407-850-9616 The basis for this sole source determination and the reason no other vendor is suitable is: Flagler is the only company who can repair, distribute parts and services for the Volvo Construction Equipment. Department/Division Requested By (Print Name) d Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole source letter from vendor and department. 5. Attach pr000s from verr)6or with pricing. Approved Disapproved C' Manag t' � Bug irect Dat Cot i or Date G: ORMS\\SOLE SOURCE\\I Packet Pg. 237 8.P.1.a 9601 Boggy Creek Road Orlando. FL 32824 Tel(407) 850-9614 Fax(407)850.9619 June 1, 2016 St. Lucie County 2300 Virginia Ave. Ft. Pierce, FL 34982 RE: Volvo Construction Equipment To Whom It May Concern: Please be advised the Flagler Construction Equipment, LLC is the authorized Volvo Construction Equipment distributor for the State of Florida. As the authorized distributor Flagler CE is the sole source supplier of genuine Volvo parts for construction and paving equipment including wheel loaders, excavators, graders, pavers, rollers, and articulated trucks.. Most parts orders are filled from our stock. Delivery of non -stock, non -emergency parts is normally made within 71 hours. Emergency parts normally can be delivered overnight for an overnight delivery charge of five (5%) percent of the purchase price of the part. Also, Flagler CE is the sole source for trained and certified Volvo Construction Equipment technicians. Our current regular time labor rate is $125.00 per hour; travel time is $115.00 per hour: mileage charge of $3.70 per mile. The overtime charge is $134.00 per hour. For additional information on Flagler CE and Volvo CE, please visit our website at www.flaglerce.com or give me a call at the above telephone number. Sincerely, Kevin Walden Vice President Product Support Packet Pg. 238 8.P.1.a 11 C6UNTY ' F LORI D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Vacuum truck, high-pressure water -jetting equipment, and explosion -proof video inspection equipment for flushing and vacuum removal of loose scale from Cell 3B header and laterals 2&3 and cleaning of landfill aas collection system coolers o As sole source procurement from (Name of Company): IFLORIDA JETCLEAN Contact Name: IRALPH CALISTRI Phone: 800-226-8013 The basis for this sole source determination and the reason no other vendor is suitable is: Florida Jetclean is the only vendor that could be found who provides this type of service for the Landfill Gas Collection System & leachate pipe/drain cleaning, maint., inspection, rehab. Department/Division RON ROBERTS Requested By (Print Name) Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole source letter from vendor and department. 5. Attach proposal from vendor with pricing. Manaaemeht & B Cojdnty ni"br G:FORMS\\SOLE SOURCEWNT Approved 71 Disapproved e V rector Date Date Packet Pg. 239 8.P.1.a FLORIDA JETCLEAN HIGH PRESSURE WATER JETTING 7538 DUNBRIDGE DRIVE EXPLOSION PROOF VIDEO INSPECTION ODESSA, FL 33556 VACUUM TRUCK SERVICES T: 800-226-8013 / F: 813-9264616 W W W.FLORIDAJETCLEAN.COM FLORIDAJETCLEAN@YAHOO.COM TO : St. Lucie County, FL FROM : Ralph Calistri - Florida Jetclean DATE :7/5/2016 SUBJECT : Sole Source Landfill Services To Whom It May Concern, This letter is to verify that Florida Jetclean, located at 7538 Dunbridge Drive, Odessa, FL 33556 is currently the sole provider of Class I, Division I, Gas Groups C&D explosion -proof video - inspection services and 10,000 PSI pipeline waterblast descaling services for the cleaning and inspection of landfill leachate collection and leachate detection piping in the State of Florida. Please call with questions or concerns at 800-226-8013. Regards, Ralph Calistri - Florida Jetclean - 800-226-8013 Packet Pg. 240 8.P.1.a C6UNTY F LORI D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and or repairs as needed on Gradall equipment As sole source procurement from (Name of Company): Great Southern Equipment Co. Contact Name: IMark D. Allison Phone: 954-327-8808 The basis for this sole source determination and the reason no other vendor is suitable is: Great Southern Equipment Co. (GSE) is the sole provider of Gradall equipment parts and service in South Florida. Department/Division jPublic Works/ Road & Bridge Division Ron Roberts Requested By (Pri me) Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole source letter from vendor and department. 5. Attach propgso from, vendor with pricing. roved 'k Disapproved C Manage t dg t irector Date / Coupdy A tr t6 Date G:FORMS\\SOLE SOURCEWNT Packet Pg. 241 8.P.1.a GRAoiALL' GRADALL INDUSTRIES, I N C. June 4, 2016 Mark D. Allison Southeast District Sales Manager Cell Phone 540-819-6638 Gradall Industries, Inc 177 East Arrowhead Court e-mail: mdallison@gradall.com Troutville, VA 24175 To Whom it may concern: By my signature on this letter I certify that Great Southern Construction Equipment Company is the sole factory authorized Gradall Hydraulic Excavator dealer to provide machine and parts sales and service in St. Lucie County in the State of Florida. Their local branch located at 1010 NW 151h Ave., Pompano Beach, Florida 33069 covers the counties of Monroe, Miami -Dade, Palm Beach, Martin, Saint Lucie, Indian River, and Okeechobee. If you have any questions or need further information please do not hesitate to contact me. Thank you, 194�1g'z� Mark D. Allison Southeast District Sales Manager Gradall Industries, Inc. Cc: File 406 Mill Avenue SW, New Philadelphia, Ohio 44663 • Telephone 330.339.2211 • Fax 330.339.8468 • wwmr.gradall.com A --- I 8.P.1.a 7 JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: raver Filter Elements raver Gaskets As sole source procurement from (Name of Company) Contact Name: ICLAY WARNER, PRESIDENT H.C. WARNER FILTER, INC. Phone: 1800-874-8608 The basis for this sole source determination and the reason no other vendor is suitable is: LICENSED VENDOR IN THE STATE OF FLORIDA; MANUFACTURER OF THE PARTS NECESSARY FOR THE LF GAS SYSTEM HEAT EXCHANGER Department/Division RON ROBERTS Requested By (Print e) Authorized Signature SOLID WASTE Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole source I ter from vendor and department. 5. Attach Dr000saYfrord vendor with pricing. Appfoved,,K Disapproved C' Manageme & Badge irector Da CoLjdty A m st r Date GFORMS\\SOLE SOURCE\\INT Packet Pg. 243 8.P.1.a r jlie Ms.Desiree Cimino Purchasing Manager St. Lucie County Board of County Commissioners (772) 462 — 3581 (772) 462 —1704 fax Ms. Cimino, H.C. Warner, Inc. Atlanta Office & Warehouse 4708 South Old Peachtree Rd. #200-C Norcross, Georgia 30071 VOICE: (770) 447-9166 FAX: (770) 447-9323 1-800-585-6283 First in Filtration for over 50 Years webpage: www.hcwarner-filter.com H.C. Warner, Inc. is a manufacturer's representative company based in Jacksonville, Florida. We have been an exclusive representative for the Consler Division of Graver Technologies, based in Honeoye Falls, NY. They are the manufacturer of the following items: Model # 24167 Filter element Model # 641011 Gasket Consler sells only through distributors such as H.C. Warner, Inc. Clay Warner H.C. Warner, Inc Packet Pg. 244 8.P.1.a �`` COUNTY F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and Service on all Caterpillar Equipment As sole source procurement from (Name of Company): lKelly Tractor Contact Name: IChristian Durate Phone: 309-494-7357 The basis for this sole source determination and the reason no other vendor is suitable is: Kelly Tractor is the only authorized dealer to have parts and factory trained technicians to work on Caterpillar Equipment . Department/Division Aoh, X Requested By (Print Name) Au�}iorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole source Atter from vendor and department. 5. lAttach propq.al frcffn vendor Nith pricing. roved ,,T' Disapproved r Manage ent ud et ' ector Date I )Oef .-I I 11i Co tv Anistrat6r AJ Date Packet Pg. 245 8.P.1.a CATERPILLAR® December 16, 2015 Sir or Ma'am: Caterpillar Inc. 100 NE Adams Street Peoria, IL 61629 This letter is to confirm that Kelly Tractor Co is the exclusive authorized dealer for all Caterpillar machines, engines and parts for the following 13 Counties in Florida: Monroe Miami -Dade Charlotte Collier Broward Palm Beach Okeechobee Lee Hendry Martin St. Lucie Glades Indian River As an authorized Caterpillar distributor, Kelly Tractor Co maintains an inventory of replacement parts and a staff of factory -trained technicians to provide support services to users of Caterpillar products. Although, on occasion, others parts suppliers attempt to represent themselves as genuine Caterpillar parts suppliers, genuine Caterpillar parts are sold exclusively through authorized Caterpillar dealers and distributors. Thank you for your business and please feel free to give me a call if you have any questions or need further clarification. 5ince�r ly, Ch uarte Caterpillar -- Jacksonville FL GC&I Industry Rep (309) 494-7357 Packet Pg. 246 8.P.1.a c 6UNTY O R ID A -Al JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and Services for recycling system As sole source procurement from (Name of Company): ILUBO, USA Contact Name: jErik Eenkema van Dijk Phone: 203-967-1140 The basis for this sole source determination and the reason no other vendor is suitable is: LUBO, USA is the only authorized dealer for the construction and demolition recycling equipment. Department/Division Ron Roberts Requested B rint Name) Authorized Signature Solid Waste Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the deter ination and basis for sole source procurement. tach 4. Atsole so arce letter froplvendor and department. Manag _n Blldg� Co ty Administr "tor G:FORMS\\SOLE SOURCEWNT from vergror with Approved Disapproved (- Date -A%Z'� Date Packet Pg. 247 8.P.1.a June 29, 2016 Mr. James Murphy St. Lucie County Solid Waste 6120 Glades Cut off Road Fort Pierce, FL 34981 Dear James: This letter is to confirm that Lubo USA, LLC. is the exclusive North American distributor and representative for sales, service and parts for Lubo Screening & Recycling Systems. Sincerely, Erik H. Eenkema van Dijk Executive Vice President Main Office: Lubo USA, LLC • 78 Halloween Blvd., Stamford, CT 06902 • Tel: (203)967-1 140 • Fax: (203) 967-1 199 info@lubousa.com • wwwlubousa.com Stamford, CT • Chicago, IL • Torrance, CA • Houston, TX • Toronto, Ontario Exclusive US and Canadian distributor of LUBCG and TiTech recycling equipment Packet Pg. 248 8.P.1.a FF�n TY I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and service for the Single Stream processing equipment As sole source procurement from (Name of Company): IMachinex Contact Name: lRusty Angel Phone: 336-558-6860 The basis for this sole source determination and the reason no other vendor is suitable is: Machinex is the only provider for the recycling equipment that is used in the Single Stream Recycling Processing Facility. Department/Division (Solid Waste Ron Roberts Requested By (Pr' ame) Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole so#ce letter from vendor and department. 5. ;Attach ordpos I from vendor with pricing. proved , Disapproved C' Manag�m t & Bu g irector Date . f County A minist 'tor Date G:FORMS\\SOLE SOURCE\\I T Packet Pg. 249 8.P.1.a ILI MACHINEX June 27, 2016 James Murphy St. Lucie County BOCC — Solid Waste 6120 Glades Cutoff Road Fort Pierce, FL 34981 RE: Sole source letter Dear James: The purpose of this letter is to establish Machinex as the sole -source supplier for service and parts for the Machinex system that is installed at the MRF. The Machinex products represent a package of materials, including custom -designed equipment, remote systems and integrated programming. Machinex has offices in Quebec, Canada (Headquarters and all manufacturing) as well has High Point, NC. Both of these are wholly owned by Industries Machinex. Parts and/or service may be provided out of either location. Please let me know if you have any questions. Best regards, Rusty Angel Southeast Regional Sales Manager MACHINEX TECHNOLOGIES INC. 716 Gallimore Dairy Road, Suite 103, High Point, NC 27265 USA Tel.: (336) 899-8514 1 info@machinex.ca I www.machinextechnologies.com Packet Pg. 250 8.P.1.a F: COVONT Y ' F L R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and Service for Menzi Muck Excavators As sole source procurement from (Name of Company): IMenzi USA Contact Name: jPaul Meadows Phone: 863-603-7979 The basis for this sole source determination and the reason no other vendor is suitable is: Menzi USA is the only dealer who provides parts and services for the Menzi excavator that is currently owned by the Road and Bridge Division. Department/Division Requested By (Print Name) Aurized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the cleterminati9fl and basis f r sole source procurement. 4. Attach sole sou.ro le er from ve or and department. p 5. A ach opos I ro vendor pricing. roved �:' `sapproved C' Manage e t & B d Director Dat .. my mnist foDate ONT Packet Pg. 251 8.P.1.a 18i0 1•airhank: Sireei I'Adaiid, 1 I. 33804 1 & 863.603-7971) Fax 863.003.7987 Menzi USA Sales, Inc. Ma-, 26. 2016 St. Lucie County 2300 Virginia ,avenue Ft. Pierce. Ft. 34982-iW2 Reference: "Sole Source Distributor" This letter is to confirm that Menzi USA Sales. Inc. is the "Sole Source" distributor for Menzi Muck Excavator:. parts and service and in the United States. There are no other dealerships in Florida. Should you have any queStiohhs piease call 1-800-247-3789. Sincereh, Paul G. Meadows President Menzi Muck All Terrain Excavators ...... . .......... .. .... . . Packet Pg. 252 8.P.1.a MW O Y`CUNTD O AL JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and service associated with the Single Stream Recycling Facility pertaining to the material handler equipment, waste reduction equipment, balers. As sole source procurement from (Name of Company): Miner dba Craft Eqt Company Contact Name: iNancy Matura Phone: 800-888-4971 The basis for this sole source determination and the reason no other vendor is suitable is: Miner/Craft is the only authorized dealer for the American Baler Company in the State of Florida Department/Division Ron Roberts Requested By (Prin ame) Authorized Signature Solid Waste Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determin tion and basis for sole source procurement. 4. Attach sole sourc letter from vendor and department. 5.1 AiEtach prpr,5osal f om vendor with pricing. proved ,i"� Disapproved r ManaaemeAt &IBAhet Director Date Countratq Date G:FORMS\\SOLE SOURCEWNT Packet Pg. 253 8.P.1.a MINER YOUR FACILITY EXPERT Miner Southeast Ltd./ dba Craft Equipment Company 1820 Massaro Blvd., Ste, 100 Tampa, FL 33619 n_maturat9 m i nercoro.com service@craftequip.com Phone, 800-888.4971 June 23, 2016 Mr. Robert Brown Mr. Jim Murphy St. Lucie County BOCC Solid Waste Department 6120 Glades Cut -Off Road Ft. Pierce, FL 34981 We are pleased to inform the St. Lucie County BOCC Solid Waste Division that Miner Florida Ltd., dba Craft Equipment Company is the Exclusive Authorized Dealer for American Baler for the entire state of Florida continuing our partnership with their line of Horizontal Balers and support for their Florida customers. Our factory -trained Service Technicians are qualified to perform routine, preventative maintenance, and major American Baler Service Repairs. We are the authorized sole source of procuring American Baler OEM parts for customers in Florida. We appreciate the opportunity to further our build our partnership with your state-of-the-art Single -Stream Facility at 6120 Glades Cut -Off Road. Furthermore, our goal is to take our service and expertise to the next level with the Solid Waste group offering maximum value to support your continued growth and innovation of managing the solid waste of your community residents. Than 7M/tra A Nanc Service Support Representative Packet Pg. 254 8.P.1.a C6UNTY F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and Service for John Deere "Heavy" Equipment. As sole source procurement from (Name of Company): jNortrax Contact Name: ILeMar Hereford Phone: 608-774-4102 The basis for this sole source determination and the reason no other vendor is suitable is: Nortrax is the only company who can repair, distribute parts and services for the John Deere 'Heavy" Equipment. Department/Division Requested By (Print Name) Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the etermination and basis for sole source procurement. 4. Attach sol4source lettyr from vendor and department. 5. Attach jro osal from endor with pricing. Approved ` Manage' ent &11BL et Director - X�I)L --) C my mini ra :FORMS\\SOLE SOURCEWNT Disapproved (- Da Date Packet Pg. 255 8.P.1.a JOHN DEERE HITACHI St.Lucie County Attn: William E. Jones 3154 Will Fee Rd. Fort Pierce, FL 34982 June 1, 2016 Dear William, Worldwide Construction & Forestry Division P.O. Box 8806, Moline, IL 61265-8806 USA Phone: 608-774-4102 E-mail: herefordfranklinl(dd,)iohndeere.com LaMar Hereford Territory Sales Manager Below is the authorized John Deere & Hitachi Construction Equipment Distributor for Central and South Florida. Nortrax Equipment Company 4042 Park Oaks Blvd, Suite 200 Tampa, FL 33619 Phone: 813-635-2300 As an authorized John Deere Construction Equipment Distributor, Nortrax Equipment Company maintains an inventory of replacement parts and a staff of factory trained technicians to provide services and support to users of John Deere and Hitachi Construction Equipment. On occasion other parts suppliers have attempted to represent themselves as suppliers of genuine John Deere and Hitachi parts. Please be advised that John Deere and Hitachi parts are sold only through Authorized distributors. John Deere and Hitachi Construction Equipment Companies do not provide other suppliers with design specifications, nor authorize any other manufacturer to make or distribute current John Deere or Hitachi replacement parts. If you have any questions regarding identification of an authorized John Deere or Hitachi Distributor please call me at 608-774-4102. Sincerely, Le-HA4 Hvatiwd CC Via: E-mail Amy Bradshaw — Nortrax Robert Allee — Nortrax LaMar Hereford — John Deere Packet Pg. 256 8.P.1.a IWP. HIM COUNTY '` F L O R I AAA JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and or repairs as needed on the Powerscreen equipment As sole source procurement from (Name of Company) Contact Name: lJohn Muldoon, Genl. Mgr. Powerscreen of Florida, Inc. Phone: 863-687-7153 The basis for this sole source determination and the reason no other vendor is suitable is: Powerscreen Florida, Inc. is the sole provider of John Deere "light" equipment parts and specialized mechanics for service in our local area. Department/Division SolijVVaste—'-- Ron Roberts Requested By (PrVASm—e) Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach jole source letter from vendor and department. 5. Agich groposal from vepAor with pricing. Approved Disapproved C Manag i Y! ent ud t Director Date my A inist at Date G:FORMS\\SOLE SOUR \\INT Packet Pg. 257 8.P.1.a i�illlll POWERSCREEN of Florida , Inc. f 1 I I I I 1 f 1P' P.O. Box 5802 Lakeland, FL 33807 863/687-7153 FAX 863/680-1289 Wehsne: wvm.powerscreenfla.com To whom it may concern: This letter has been written to notify that Powerscreen of Florida, Inc. is the sole source provider for Powerscreen products in the state of Florida. This includes the following: Rental and sales of the Powerscreen crushing and screening equipment line The sale of original equipment manufacturer parts Service work carried out by factory trained service technicians If you have any questions or need any additional information please do not hesitate to get in contact. Sincerely R44�4 CIO John Muldoon, General Manager a 00 c m E t U r r Q Packet Pg. 258 8.P.1.a COUNTY'' F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: riable frequency drives As sole source procurement from (Name of Company): Rexel Contact Name: ITiffany Levreault Phone: 1407-849-6532 The basis for this sole source determination and the reason no other vendor is suitable is: rized regional distributor by Rockwell Automation to sell Allen-Bradley and Rockwell products Department/Division Ron Roberts Requested By (P ' t Name) Authorized Signature Solid Waste Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination an/basi or sole source procurement. 4. Attach solbsoulce letter froor and department. 5. , Attach/pto osal from vendricing. roved 'k- Disapproved C' Managepi nt & ud irector Date jam.., oZ6 L County Administrator Date &FORMS\\SOLE SOURCEWNT Packet Pg. 259 8.P.1.a Rockwell Automation Orlando Sales Office 4307 Vineland Road, Suite H13 Orlando, FL 32811 USA Tel 1.407.872,0355 Fax 1.407.872.0355 www, rockwellautomation.com Rockwell Automation 07/05/201 G St Lucie County Bailing and Recycling You can expect Allen-Bradlc\ to provide a broad range of qualit• products and local support. To help us fulfill this expectation, Allen-Bradley has developed a close relationship with a local distributor. 1'lic authorized Allen -Bradlee distributor for St. Lucie County is: Rexel Inc 4150 N John Young Pk%Ny Orlando, FL 32804 (407-8496532) Fax: (407) 481-2177 Allen -Bradley's distributor network is set up with one distributor per Area of Pritnan• Responsibility (APR). :\n APR is a geographical area that each distributor is authorized to sell in. This approach allows Allen- Bradley to partner very ch )rely with the authorized distributor. Allen -Bradlee requires the authorized distributor to have Technical Product Specialists, extensive product training, and substantial inventory commitment. We believe this distribution approach provides the best level of service and comntment to our customers. I would be happy to discuss our distribution philosophy in more detail or answer any quesdons that you may have. Please call me at 407-758-3.476, or email at LAFreeman tt ra.rockwell.cotn. Thank you for using Allen- Bradley products and services. We appreciate this opporninity to work oath your organization. Sincerely, Linda A. Freeman Sr. Sales Engineer I .A l-� reeman(.1ra. rockwell. comy In Allen-Bradley Packet Pg. 260 8.P.1.a COUNTY"' F L O R I D A J� JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and or repairs for the baling conveyors and equipment As sole source procurement from (Name of Company): Sierra International Machinery Contact Name: iSteve Simmons Phone: 800-325-9124 The basis for this sole source determination and the reason no other vendor is suitable is: Sierra International Machinery is the authorized supplier in the USA for Macpresse Europa baling and sorting conveyors and equipment, parts and service. Department/Division Ron Roberts Requested By (Print N Authorized Signature Solid Waste Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole, sod ce letter from endor and department. 5. Attach Dydii 3 from vend with Dricino. Mana m 't B inty dministra r G:FORMS\\SOLE SOURGEWNT roved Disapproved C Director D to Date Packet Pg. 261 8.P.1.a SIERRA INTERNATIONAL MACHINERY LLC BALER /LOGGERS Y� 1620 EAST BRUNDAGE LANE (93307) PORTABLE OR STATIONARY P.O. BOX 1340 BAKERSFIELD SHEAR / BALER / LOGGERS _ , CALIFORNIA • 93302 10 MACPRESSE BALERS & MRF's ; ' 661-327-7073 • FAX 661-322-8759 SERVICE & PARTS USA 800-343-8503 June 27, 2016 St. Lucie County SWA 2300 Virginia Ave Annex Fort Pierce, FL 34982 Attn: Mr. James A. Murphy Reference: Sierra International Machinery LLC-Sole Source Dear Mr. Murphy, This correspondence is to confirm that Sierra International Machinery LLC is the authorized supplier in North America for Macpresse Europa baling machines, parts supply and service. Sierra provides all services necessary for operators to purchase, operate, maintain and service Macpresse baling and conveying equipment. Any questions regarding sales, parts or service may be directed to the undersigned or to Sierra's Macpresse sales office at (507) 884-2351. Sincerely, Steve Simmons General Service Manager (800) 325-9124 Ext 2204 www.sierrainti.com — -- - *� Printed on 100% recycled paper Packet Pg. 262 8.P.1.a IMP COUNTY F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and Service onthe VacCon and Global Sweeper As sole source procurement from (Name of Company): Southern Sewer Equipment Sales Contact Name: ljoel Bryant Phone: 11-800-782-4134 The basis for this sole source determination and the reason no other vendor is suitable is: Southern Sewer is the only authorized dealer in the area to have parts and to do repairs on the Global Street Sweeper and the VacCon sewer cleaner truck Department/Division jl� n F-1-1 /C Requested By, , Print Name) / P, � a- Authq i ed Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach soles urce letter from vendor and department. 5. Attach p,rppolal from vendor w> pricing. proved Ir/ Disapproved C ;Mana t & t Director Date nty dministrator - Date G:FORMS\\SOLE SOURCEWNT Packet Pg. 263 8.P.1.a er7v1RONMPRODUCTS GLOBAL Eta WRONMENTAL PRODUCTS 5 www.globalsweeper.com Subject: Authorized Dealer — Sole Source OEM Parts Supplier To whom it concerns, This letter serves to prove that Southern Sewer Equipment Sales is an Authorized Dealer for Global Sweeping Solutions and Global Environmental Products, a manufacturer of three wheel purpose built street sweepers, four wheel purpose built street sweepers, and a Distributor of Python truck mounted mechanical street sweepers in Florida. This includes new and used finished product as well as the "Sole Source" for OEM spare parts for the products listed above within the State of Florida. Respectfully, AAL— Chad Bormann Director of Sales Global Environmental Products 4985 HALLMARK PARKWAY, SUITE B SAN BERNARDINO, CA 92407 PH: 909-713-1600 Packet Pg. 264 8.P.1.a MORE POWER M YOU April 14, 2016 To Whom It May Concern, This letter will confirm that Southern Sewer Equipment Sales; located at... 3409 Industrial 271h Street Fort Pierce, FL 34946 10575 General Drive Orlando, FL 32824 7400 NW 771h Terrace Medley, FL 33166 ...is the sole authorized Vac -Con dealer for sales, parts, and service in the state of Florida (excluding the Florida Panhandle). If you have any further questions, please do not hesitate to contact us. Thank you, Todd Masley Sales Manager MORE POWER TO YOU 969 Hall Park Road, Green Cove Springs, FL 32043 Tel: 904.284,4200 • Fax: 904.284.3305 www.vac-con.com Packet Pg. 265 8.P.1.a COUNTY'' F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Parts and Service for the grinder As sole source procurement from (Name of Company): ITEREX Environmental Equipment Contact Name: INathan Eskeland Phone: 603-382-0556 The basis for this sole source determination and the reason no other vendor is suitable is: Supplier for all parts and service for all CBI and TEREX equipment for the grinder at the Construction and Demolition (C&D) site. Department/Division Ron Roberts Requested By (P i Name) Authorized Signature Solid Waste Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and basis for sole source procurement. 4. Attach sole source letter from vendor and department. 5. Attach dropolbl from ven8or with pricing. Management f Bu" C n inistr tor/ G:FORMS\\SOLE SOURCEWNT proved ,.(< Disapproved C irector Date �b Date Packet Pg. 266 8.P.1.a Environmental Equipment Sole Source Letter July 13, 2016 Anne Bowers Program Coordinator SLC Solid Waste Baling & Recycling Facility 6120 Glades Cut-off Road Fort Pierce, FL 34981 Dear Ms. Bowers, This letter is to validate that CBI a Terex Company, is the sole source supplier for all parts and service for all CBI & Terex Equipment. This Equipment includes the following: CBI Magnum Force 4000 CBI Magnum Force 4800 CBI Magnum Force 6800T CBI Magnum Force 8400 CBI Magnum Force 6400T CBI Magnum Force 484 CBI Magnum Force 5400T CBI Magnum Force 5800T CBI Prescreener CBI Stump Shear CBI Log Screw Sincerely, Gabriel Santos Aftermarket Manager ® TEREX. ' ® TEREX I FUCHS Terex Environmental Equipment 22 Whittier Street Newton, NH 03858 USA TEL +1 603 382 0557 FAX +1 603 382 0557 www.terex.com/environmental-equipment Packet Pg. 267 8.P.1.a COU NTY F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement Parts and Service for New Holland Equipment As sole source procurement from (Name of Company): IThompson Tractor Co. Contact Name: Brian Thompson Phone: 772-332-6562 The basis for this sole source determination and the reason no other vendor is suitable is: Thompson Tractor is the only New Holland dealer in St. Lucie County. Since there are several departments that have purchased these New Holland Tractors there are repairs and parts that must be provided for correct operation of said equipment Department/Division F' Requested By (Print Name) Aut rized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determi ation and basis for sole source procurement. 4. Attach sol4ourc4 letter from vendor and department. 5, xAttach pmp sal fr m vendor wii)h pricing. Appried Disapproved C Manage e TtBu e irector Date -6 C my Adr inistr or Date G:FORMS\\SOLE SOURCEWNT Packet Pg. 268 8.P.1.a Tammy Murphy From: Brian Thompson <thomtrac@live.com> Sent: Monday, June 06, 2016 12:16 PM To: Tammy Murphy Subject: Fw: Sole Source Letter Brian Thompson Thompson Tractor Co. Fort Pierce, FL NEW HOLLAND ay NEW HOLLAND From: Brian Thompson <thomtrac@live.com> Sent: Wednesday, June 1, 2016 12:50 PM To: murphyt@stlucie.org Subject: Sole Source Letter 06/01/2016 E SOURCE LETTER SOL To Whom It May Concern: This letter is to confirm that Thompson Tractor Co. is the sole authorized NEW HOLLAND Dealer for St. Lucie, Okeechobee, Martin and Indian River counties. Thompson Tractor Co. is authorized to sell NEW HOLLAND Agriculture, Construction equipment and parts as well as factory authorized service and warranty work. Brian Thompson, President Thompson Tractor Co. 15601 Orange Ave. Fort Pierce, FL 34945 772-332-6562 jfi�' NEW HOLLAND a; NEW HOUAND Packet Pg. 269 8.P.1.a CoI F L O R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Replacement parts and or repairs as needed on the heavy Case construction equipment As sole source procurement from (Name of Company) Contact Name: IHeidi Hanson Trekker Tractor Phone: 561-296-9710 The basis for this sole source determination and the reason no other vendor is suitable is: Trekker Tractor is the only authorized dealer in the State of Florida for replacement parts and service on heavy Case construction equipment in the State of Florida. This sole source will be used by Solid Waste and Road & Bridge. Department/Division ISolid Waste Dept. Ron Roberts Requested By (Prinj-Kame) Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the det urination and basis for sole source procurement. 4. Attach soles urc4letter from vendor and department. 5. Attach propo al fron vendorrivith pricing. Ap oved;A'-` Mange7BufgbfqQjLector If IOun'4,A�nikfat6r G:FORMS\\SOLE SOURCEWNT Disapproved C Date Date Packet Pg. 270 8.P.1.a CASE CONSTRUCTION Heidi Hansen — Manager, Distribution Development July 5, 2016 St. Lucie County Board of County Commissioners 2300 Virginia Avenue Fort Pierce, FL 34982 ■ To Whom It May Concern, I�PM VSThis is to inform you that Trekker Tractor, LLC is the sole source of Case construction equipment and is the only authorized dealer for OEM parts and service on Case construction equipment in the Fort Pierce, Florida market. Sincerely, CNH America LLC 621 State Street Racine, WI 53402 Phone: 262 636 6021 Email: heidi.hansen@casece.com Packet Pg. 271 8.P.1.a M NTY R I D A JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the proposed procurement described below is being procured pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there is only one source for the required supply, services or construction item. We propose to procure the following: Repairs to the Baling Facility tipping floor As sole source procurement from (Name of Company): TUFCO Industrial Flooring, Inc. Contact Name: Roger Brown Phone: 352-383-3210 The basis for this sole source determination and the reason no other vendor is suitable is: This company is the only one that has been able to repair the tipping floor and provide a .3-yt�ai guaranty for their work. The floor that needs repair was initially installed by TUFCO. TUFCO is the only company that we are aware of that provides the service and product that they supply. Department/Division (Solid Waste Z Robertssted By ame) Authorized Signature Date Note: 1. Enter description of goods or services to be procured. 2. Enter name of sole source contracting. 3. Enter the determination and ba ' for sole source procurement. 4. Attach sole source letter, fro vendor and department. 5. Attach prp sal from ve or with pricing. roved i�- Disapproved C \Y"\ :- Mana & B d e recto v iLn te RMS\\SOLE SOURCEWNT Packet Pg. 272 8.P.1.a 7CO/ = Industrial Flooring, Inc. 30 006 Drive — Mount Dora, Florida 32757 PH (352) 383-3210 June 30, 2016 Tufco is the manufacture and installer of Tufcrete which is the product that will be installed on all your flooring areas. All Tufco products are only installed by Tufco's professional crews to ensure the proper installation of all flooring systems which is then followed up by Tufco's 1 year warranty. This Tufco product is not available for sale in any other capacity. Bill Einhellig, President Tufco Industrial Flooring, Inc. 30906 Suneagle Drive Mount Dora. FL 32757 (352) 383.3210 office (352) 383.3212 fax bi I lAtufcofloori na.corn www. tufcof I oo ri n a. corn Packet Pg. 273 9.A.1 ITEM NO. ORD-2016-14 J COUNTY ` R I ID A AGENDA REQUEST TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: CIIRIFrT- BACKGROUND: Heather Young, Asst. County Attorney County Attorney Ordinance - Human Trafficking Awareness DATE: 08/16/2016 *PUBLIC HEARINGS\COUNTY ATTORNEY Section 787.29, Florida Statutes, requires the Florida Department of Transportation (FDOT) to post public awareness signs regarding human trafficking in every rest stop area, Turnpike service plaza, weigh station, primary airport, passenger rail station, and welcome center of the State which is open to the public. General acute care hospitals must also post such signs in their emergency rooms. In addition, the signs must also be posted in businesses which offer massage or bodywork services (excluding those owned by health care professionals). Subsection 787.29(5) further authorizes counties to adopt ordinances enforcing the posting requires for these businesses and providing for a civil fine for violations of the ordinance. The Treasure Coast Human Trafficking Coalition has requested the Board consider adoption of an ordinance implementing this provision of the statute. A copy of the proposed ordinance is attached to this agenda item. PREVIOUS ACTION: On July 26, 2016, the Board of County Commissioners held the permission to advertise hearing. Notice of Intent to consider the proposed ordinance was published in the Tribune on August 5, 2016. FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as drafted. Care ►] "il►�ilI-WIP►I_T411L6PF Packet Pg. 274 9.A.1 Coordination/Signatures Heather Young, Asst. County Attorney 7/28/2016 Updated: 7/28/2016 9:31 AM by Susan Bellamy Page 2 Packet Pg. 275 9.A.1.a ORDINANCE NO. 2016- AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF ST. LUCIE COUNTY, FLORIDA, BY CREATING ARTICLE VI (HUMAN TRAFFICKING) OF CHAPTER 12 (BUSINESSES); CREATING SECTION 12-139 (TITLE); CREATING SECTION 12-140 (AUTHORITY); CREATING SECTION 12-141 (DEFINITIONS); CREATING SECTION 12-142 (PUBLIC AWARENESS SIGNS); CREATING SECTION 12-143 (ENFORCEMENT); PROVIDING FOR CONFLICTING PROVISIONS; PROVIDING FOR SEVERABILITY; PROVIDING FOR APPLICABILITY; PROVIDING FOR FILING WITH DEPARTMENT OF STATE; PROVIDING AN EFFECTIVE DATE; PROVIDING FOR ADOPTION; AND PROVIDING FOR CODIFICATION. WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. Human trafficking is a form of modern-day slavery, which involves the exploitation of persons for commercial sex or forced labor and often subjects victims to force, fraud and coercion. 2. While many victims of human trafficking are forced to work in prostitution or the sexual entertainment industry, trafficking also occurs in forms of labor exploitation, such as domestic servitude and restaurant, janitorial, sweatshop factory and agricultural work. 3. Traffickers use various techniques to instill fear in victims to keep them enslaved such as isolation, threats of imprisonment and deportation, confiscation of passports, visas or other identification documents and threats of violence toward victims or their families. 4. Section 125.66, Florida Statutes, authorizes counties to enforce posting of human trafficking public awareness signs in certain establishments. 5. It is in the best interests of the public health, safety and welfare of the citizens of Saint Lucie County to inform the public as to the existence of human trafficking and the reporting thereof. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF SAINT LUCIE COUNTY, FLORIDA, that: Part A. Section VII, Human Trafficking, of Chapter 1-12, "Businesses", of the Code of Ordinances of St. Lucie County, Florida, is hereby created as follows: 1 Underlined passages are added. Strur'- thrA_-L+g4 passages are deleted. Packet Pg. 276 9.A.1.a Section 12-139. Title. This Ordinance shall be known and may be cited as the "Human Trafficking Ordinance." Section 12-140. Authority. This ordinance is enacted pursuant to Section 125.66, Florida Statutes, in the interest of the health. safetv. and welfare of the residents of St. Lucie Countv. Florida. Section 12-141. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except when the context clearly indicates a different meaning: Adult entertainment establishment means adult bookstores and theaters, special cabarets and unlicensed massage establishments regulated pursuant to Chapter 847, Florida Statutes and defined in Section 847.001, Florida Statutes, as may be amended, and strip clubs. Bodywork services means services involving therapeutic touching or manipulation of the body using specialized techniques. Business or establishment means any place of business or any club, organization, person, firm, corporation or partnership, wherein massage or bodywork services are provided and such establishment is not owned by a health care profession regulated pursuant to Chapter 456, Florida Statutes, and defined in Section 456.001, Florida Statutes, as may be amended. Human trafficking means transporting, soliciting, recruiting, harboring, providing, enticing, maintaining, or obtaining another person for the purpose of exploitation of that person regulated pursuant to Chapter 787, Florida Statutes, and defined in Section 787.06, Florida Statutes, as may be amended. Massage services means the manipulation of the soft tissues of the human body with the hand, foot, arm, or elbow, whether or not such manipulation is aided by hydrotherapy, including colonic irrigation. or thermal theraav: anv electrical or mechanical device: or the aDDlication to the human body of a chemical or herbal preparation. Section 12-141. General Requirements. (a) The employer at each of the following establishments shall display public awareness signs in a conspicuous location that is clearly visible to the public and employees of the establishment: (1) A strip club or other adult entertainment establishment. (2) A business or establishment that offers massage or bodywork services for compensation that is not owned by a health care profession regulated pursuant to Chapter 456, Florida Statutes, and defined in Section 456.001, Florida Statutes. (b) The required public awareness sign must be at least 8.5 inches by 11 inches in size, must be printed in at least a 16-point type, and must state substantially the following in English and Spanish: 2 Underlined passages are added. Struck +"re, ^" passages are deleted. Packet Pg. 277 9.A.1.a "If you or someone you know is being forced to engage in an activity and cannot leave -whether it is prostitution, housework, farm work, factory work, retail work, restaurant work, or any other activity -call the National Human Trafficking Resource Center at 1-888-373-7888 or text INFO or HELP to 233-733 to access help and services. Victims of slavery and human trafficking are protected under United States and Florida law." Posted Pursuant to Section 787.29, Florida Statutes and St. Lucie County Code Section 12-141. Section 12-141. Enforcement. It is unlawful to violate any provisions of this ordinance and any violation hereof shall be deemed a noncriminal violation, punishable by a fine only as provided in Section 775.083, Florida PART B. CONFLICTING PROVISIONS. Special acts of the Florida legislature applicable only to unincorporated areas of St. Lucie County, County ordinances and County resolutions, or parts thereof, in conflict with this ordinance are hereby superseded by this ordinance to the extent of such conflict. PART C. SEVERABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provision thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PART D. APPLICABILITY OF ORDINANCE. This ordinance shall be applicable in the unincorporated area of St. Lucie County. PART E. FILING WITH THE DEPARTMENT OF STATE. The Clerk is hereby directed forthwith to send a certified copy of this ordinance to the Bureau of Administrative Code and Laws, Department of State, The Capitol, Tallahassee, Florida 32304. PART F. EFFECTIVE DATE. This ordinance shall take effect upon filing with the Department of State. Q 3 Underlined passages are added. Struck +"re, ^" passages are deleted. Packet Pg. 278 9.A.1.a PART G. ADOPTION. After motion and second, the vote on this ordinance was as follows: Kim Johnson, Chairman XX Chris Dzadovsky, Vice Chairman XX Commissioner Tod Mowery XX Commissioner Paula A. Lewis XX Commissioner Frannie Hutchinson XX PART H. CODIFICATION. Provisions of this ordinance shall be incorporated in the St. Lucie County Code and Compiled Laws and the word "ordinance" may be changed to "section", "article", or other appropriate word, and the sections of this ordinance may be renumbered or relettered to accomplish such intention; provided, however, that parts B through H shall not be codified. PASSED AND DULY ENACTED this XX day of XX, 2016. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney 4 Underlined passages are added. Struck thrA--L+g4 passages are deleted. Packet Pg. 279 10.A.1 ITEM NO. RES-2016-122 J DATE: 08/16/2016 COUNTY ` R I ID A AGENDA REQUEST *REGULAR AGENDA\COUNTY ATTORNEY TO: Board of County Commissioners PRESENTED BY: Daniel S. McIntyre, County Attorney SUBMITTED BY: County Attorney SUBJECT: Resolution - A resolution in support of Senator Joe Negron's plans to pursue funding to add 120 billion gallons of new water storage south of Lake Okeechobee BACKGROUND: It has been requested that this Board show their support of Senator Joe Negron's solutions for the Lake Okeechobee discharges. The attached resolution has been drafted for that purpose. PREVIOUS ACTION: N/A FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends that the Board adopt the attached resolution as drafted by the County Attorney. COMMISSION ACTION: Coordination/Signatures Danie S. McIntyre, Cnty ttorney 8/15/2016 Packet Pg. 280 10.A.1.a RESOLUTION A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA IN SUPPORT OF FLORIDA SENATE PRESIDENT -DESIGNATE JOE NEGRON'S PLANS TO PURSUE FUNDING TO ADD 120 BILLION GALLONS OF NEW WATER STORAGE SOUTH OF LAKE OKEECHOBEE TO REPAIR THE FRAGILE EVERGLADES ECOSYSTEM WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: The Everglades ecosystem, spanning from the Kissimmee River Valley to Florida Bay, is a significant national resource and international treasure. 2. On Tuesday, August 9, 2016, State Senator Joe Negron called for a $2.4 billion state and federal land -buying program to buy land to store water south of Lake Okeechobee and repair the fragile Everglades ecosystem. 3. Senator Negron's initiative is to store and clean phosphorus -laden water before releasing it into Everglades National Park. 4. Permanent storage south of Lake Okeechobee is unquestionably needed as part of the overall plan to solve this catastrophic problem, particularlygiven the devastating effects the current toxic algae blooms are causing in both our estuaries and the Everglades. 5. SenatorNegron has been meeting with the agricultural community, Florida's bestscientists community advocates and others with relevant backgrounds and knowledge, regarding strategies to reduce and eventually eliminate harmful discharges from Lake Okeechobee. Certain areas that appear optimal for new water storage have been identified as a result of these meetings. The estimated cost of reservoirs on 60,000 acres of land providing 120 billion gallons of storage in the area south of Lake Okeechobee is roughly $2.4 billion. 6. These proposed reservoirs were identified based on the ability to leverage existing structures to facilitate the continued flow of water to the South. Senator Negron states that with the federal government paying at least half of the cost of these reservoirs, the state's commitment would be $1.2 billion. He proposes to use approximately $100 million annually of documentary stamp tax revenue set aside by Amendment 1 over the next 20 years to finance the acquisition of the land and construction of these reservoirs, and will pursue this funding during his upcoming term as President of the Florida Senate. NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of St. Lucie County, Florida: Packet Pg. 281 10.A.1.a 1. This Board does hereby proclaim its support for Florida Senate President -Designate Joe Negron's plans to secure funding for his proposal to repair the fragile Everglades ecosystem. 2. This resolution shall become effective upon adoption. 3. The County Administrator is directed to send acopyofthis resolution totheCounty'sfederal and state legislative delegation. PASSED AND DULY ADOPTED this 16t" day of August 2016. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney Packet Pg. 282