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HomeMy WebLinkAboutMinutes 11.15.2016S■TkaL■(di 1 E COUNTY F L o R r D A BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Regular Meeting November 15, 2016 Convened: 9:00 AM Adjourned: 10:12 AM 1. CALL TO ORDER The meeting was called to order at 9:00 AM by District No. 5, Chairman Kim Johnson Attendee Name V District No. 5, Chairman District No. 1, Vice -Chairman Arrived Present 9:00 AM Kim Johnson Chris Dzadovsky Present 9:00 AM Tod Mowery District No. 2 Absent Paula A. Lewis District No. 3 Present 9:00 AM Frannie Hutchinson District No. 4 Present 9:00 AM Howard Tipton Administrator Present 9:00 AM Bob Adolphe Deputy County Administrator Present 9:00 AM Mark Satterlee Deputy Administrator Present 9:00 AM Daniel S. McIntyre County Attorney Present 9:00 AM Heather Young Asst. County Attorney Present 9:00 AM Katherine Barbieri Asst. County Attorney Present 9:00 AM Edward Matthews Parks, Recreation & Facilities Director Present 9:00 AM Laurie Waldie Utility Director Present 9:00 AM Beth Ryder Community Services Director Present 9:00 AM Asheley Hepburn Director, Office of Management & Budget Present 9:00 AM Leslie Olson Director, Planning & Development Services Present 9:00 AM Shai Francis Director Present 9:00 AM Ron Parrish Public Safety Director Present 9:00 AM Ron Roberts Solid Waste Director Present 9:00 AM Melissa Upton Clerk to the Board Present 9:00 AM Generated 1111812016 3:21 PM Regular Meeting Tuesday, November 15, 2016 9:00 AM 2. 3. T 5. INVOCATION PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES A. Board of County Commissioners minutes for the meeting of Tuesday, November 01, 2016 RESULT: ACCEPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery PROCLAMATIONS APPROVAL A. Resolution - Proclaiming the month of November 2016 as "National Adoption Awareness Month" in St. Lucie County, Florida. RESULT: ADOPTED [UNANIMOUS] MOVER: Paula A. Lewis, District No. 3 SECONDER: Frannie Hutchinson, District No. 4 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery B. Resolution - Proclaiming the month of November 2016 as "National Runaway Prevention Month" in St. Lucie County, Florida. Frank Avilla, Adoption Marketing Specialist with Children's Home Society of Florida accepted the proclamation for "National Runaway Prevention Month in St. Lucie County" as well as the previous proclamation for "National Adoption Awareness Month in St. Lucie County". He thanked the Board for their support throughout the year. Mr. Avilla stated that he previously ran the "Safe Place" program, which offers a place for children to get off the streets quickly if needed and the WaveCREST shelter. He also spoke about the success of the adoption program, which saw 199 adoptions in the last fiscal year and aims to reach 131 for the current year. Mr. Avilla invited everyone to attend the National Adoption Day Celebration on Saturday November 19th from 10am to 1pm at Langford Park in Jensen Beach. He also stated that Children's Home Society can be contacted at 772-429-2001 for information about the adoption process. Mr. Avilla thanked the Board and coordinating agencies for their work with his organization. 2 1 P a g e Regular Meeting Tuesday, November 15, 2016 9:00 AM C.1 7 RESULT: ADOPTED [UNANIMOUS] MOVER: Frannie Hutchinson, District No. 4 SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery C. Resolution - Proclaiming November 18 and 19, 2016 as "Buddy Bear Weekend" in St. Lucie County, Florida. Evie Klaassen, Buddy Bear Event Sponsor and owner of Colorado Pawn & Jewelry accepted the proclamation. Ms. Klaassen thanked the Board and spoke about the Buddy Bear Weekend event. She stated that admission to the event is $5 or a donated teddy bear. She spoke about the impact of providing a child with a teddy bear in their time of need. Commissioner Dzadovsky asked how people may contact the organization for donations or volunteer opportunities. Ms. Klaassen said information is available at beddybearweekend.com. Commissioner Lewis mentioned her personal story regarding her son receiving a teddy bear at the hospital. She expressed gratitude towards the organization that provided the teddy bear and indicated that she still has the teddy bear today. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery D. Resolution - Proclaiming November 20, 2016 as "Retired Educators Day" in St. Lucie County, Florida. Olivia Watkins, Public Relations for the Retired Educators of St Lucie County accepted the proclamation. Ms. Watkins stated that the retired educators include teachers, paraprofessionals, administrators, custodial, clerical and food service employees, transportation and maintenance departments. She thanked the Board for the proclamation and indicated that the St. Lucie County unit of retired teachers received the state "Unit of Excellence Award". Ms. Watkins recognized Mr. Rusty Grannis for achieving 820 volunteer hours in the past year. RESULT: ADOPTED [UNANIMOUS] MOVER: Paula A. Lewis, District No. 3 SECONDER: Frannie Hutchinson, District No. 4 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery PUBLIC COMMENT (excluding Public Hearing items) PRESENTATIONS 31 Regular Meeting Tuesday, November 15, 2016 9:00 AM There are no items scheduled. 8. CONSENT AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery A. WARRANTS 1. Warrant Lists 4 & 5 B. ADMINISTRATION 1. EDC Challenge Grant Award 2. Grant Contract With Economic Development Council 3. Tradition Field Use Agreement - iVox Solutions The Deputy County Administrator asked to amend this item to allow for additional time to negotiate minor sections of the agreement. C. COUNTY ATTORNEY 1. Permission to Advertise - Ordinance Amending Expert Shutter Services, Inc. Ad Valorem Economic Development Tax Exemption 2. Rosser Branch Library - Memorandum of Understanding (MOU) with Friends of the St. Lucie County Library Association, Inc. 3. Resolution - Approving Facilities Use Agreement (FUA) with St. Lucie County Toys for Tots 4. Resolution - A resolution urging the Florida Legislature to reduce dumping of pollutants into Florida waters and stop the use of our waterways as an unhealthy dumping site. 5. Resolution - Temporary Tipping Fee - Storm Debris - City of Port St. Lucie 6. Resolution - Budget Resolution - Accepting funds in the form of Insurance Recovery from Employers Mutual, Inc. in the amount of $487.50 for reimbursement of defense costs in an Inverse Condemnation Lawsuit 4 1 P a g e Regular Meeting Tuesday, November 15, 2016 9:00 AM 7. Permission to Advertise - Postponement on the Placement of Medical Marijuana Dispensary Facilities Commissioner Hutchinson asked to pull this item for discussion and clarification. She stated this item is for permission to advertise the postponement of placement of medical marijuana dispensary facilities. She indicated that recent news stories on the topic may have led to confusion for the public. The Deputy County Administrator clarified that at this time the county is postponing any action or acceptance of applications for dispensaries to allow the county time to develop rules and regulations and find appropriate zoning for their placement. He added that the item on the agenda today is permission to advertise, with a hearing before the planning board and 2 hearings before the Board of County Commissioners to follow. Commissioner Hutchinson clarified that the issues to be discussed would include zoning concerns, similar to businesses that sell alcohol. Commissioner Dzadovsky asked staff if the legislature still needs to review and create the laws that will accompany this decision by the voters. The Deputy County Administrator answered that there is already significant legislation about marijuana in the statues, but confirmed that there will be additional rules and regulations. 8. Removal of Vegetative Storm Debris Caused by Hurricane Matthew 9. Funding Request for a Case Manager for Mental Health Court 10. Approve Jail Diversion Contract with New Horizons of the Treasure Coast 11. Request for Qualifications (RFQ) No. 16-052, Construction Manager at Risk for the Tax Collector Office Building at Tradition 12. Resolution - Approving Facilities Use Agreement with WIRA Christmas Kids, Inc. 13. Resolution - Authorization for Clerk to Utilize Florida Cooperative Liquid Assets Securities System (FLCLASS) 14. Permission to Advertise - Ordinance Amending Article III of Chapter 24 (Fire/EMS Protection Impact Fee) 15. Emergency Work Authorization No. 2 - True North Emergency Management, LLC - Post Hurricane Matthew Debris Management D. COMMUNITY SERVICES 1. Friends of the Library -Donation for New Branch Library E. COURT ADMINISTRATION There are no items scheduled. 5 1 P a g e Regular Meeting Tuesday, November 15, 2016 9:00 AM F. ENVIRONMENTAL RESOURCES There are no items scheduled. G. HUMAN RESOURCES There are no items scheduled. H. INFORMATION TECHNOLOGY There are no items scheduled. I. MOSQUITO CONTROL & COASTAL MGMT. SERVICES There are no items scheduled. J. OFFICE OF MANAGEMENT & BUDGET 1. Dori Slosberg Mini -Grant Awards 2. Removal of Fixed Assets From Inventory K. PARKS, RECREATION & FACILITIES 1. Sword Outreach Mentoring and Resource Center's Reward and Appreciation Banquet. 2. Award of Bid No. 16-058 Pepper Park Boardwalk Renovations Project, Docks 1, 2, 4, 7 and 8 to Underwater Engineering Services, Inc. (Bid No. 16-058) 3. Trane Service Agreement - Judicial Chillers L. PLANNING & DEVELOPMENT SERVICES 1. Billboard Reconstruction Agreement - Outfront Media, LLC M. PUBLIC SAFETY 1. Resolution - Emergency Medical Services Grant (EMS) 2. E911 Viper Replacement Upgrade N. PUBLIC WORKS 1. Lennard Road Connection to Bromeliad Circle - Accept Project 2. Award Bid No. 16-061, Supply and Installation of Sod O. SHERIFF'S OFFICE 6 1 P a g e Regular Meeting Tuesday, November 15, 2016 9:00 AM 1. Budget Amendment for Miscellaneous Income for budget year ended September 30, 2016 P. SOLID WASTE 1. Award of Bid No. 16-063 Electrician Services 2. Capital Lease - Articulating Off -Road Dump Truck Q. SUPERVISOR OF ELECTIONS There are no items scheduled. R. TRANSPORTATION PLANNING ORGANIZATION There are no items scheduled. S. UTILITIES There are no items scheduled. 9. PUBLIC HEARINGS A. COUNTY ATTORNEY 1. Extending the Term of the Fourth and Fifth Cent Tourism Development Tax to December 31, 2044 This item was moved after 10.A.2. The County Attorney presented this item and stated that it is related to the previous item, the Facilities Use Agreement between the county and Sterling Facilities Services. He stated that part of the Facilities Use Agreement provides for upgrades to the stadium facilities which will be funded by a combination of revenues including the county's tourist development tax revenues. These revenues will come from the fourth and 67% of the fifth cent tourist development taxes. He continued that the ordinance imposing those taxes currently expires in 2023 when the existing FUA expires. The County Attorney stated that since the bond repayment period will end in 2041, the levy of those taxes will need to be extended through at least December 31, 2041. He stated that because finalizing of the agreement was slightly delayed, the county will need to extend the tax until 2042. That extension will be done at a further date. The ordinance also amends the "Plan for Tourist Development" to provide for the extension. He indicated that on October 12, 2016, the St. Lucie County Tourist Development Council voted to recommend that the Board extend the term of this tax. Commissioner Dzadovsky stated that this year is the 3rd consecutive year that tourist development has had record returns and attributed that success to county staff and the 71 Regular Meeting Tuesday, November 15, 2016 9:00 AM B C. Tourist Development Council. He spoke about the benefits of the additional funding to various tourism efforts throughout the county. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Frannie Hutchinson, District No. 4 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery 2. 3947 - Waiver of Contractual Relationships This item was pulled from the agenda prior to the meeting. OFFICE OF MANAGEMENT & BUDGET 1. Resolution - FY 2015-2016 Budget Amendment The Director of the Office of Management and Budget presented this item. He indicated this item revises the 2015-2016 budget to establish the fiscal year 2016 budget for unanticipated revenue totaling $367,114. He stated that there are 2 specific items that account for the majority of this amount; adjustments regarding unanticipated revenues in the Transportation Trust Interlocals Fund and proceeds from loans in regards to the St Lucie County Sustainability District Fund. Staff stated that the fiscal impact of these adjustments results in the 2015-2016 budget being amended to a total of $509,729,597. RESULT: ADOPTED [UNANIMOUS] MOVER: Frannie Hutchinson, District No. 4 SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery PLANNING & DEVELOPMENT SERVICES 1. Ordinance - Proposed Text Amendment to the Land Development Code, Text Amendment to the River Park — Community Overlay Zone To allow the uses of gas stations and eating places- 1st Reading The County Planning Manager presented this item for the first reading of the proposed text amendment to the Land Development Code. She explained that the amendment pertains to the River Park Community overlay zone. Staff indicated that because membership of the Board of County Commissioners is in transition, it is recommended that this item be continued to the meeting on December 6, 2016 at 6pm so that the newly elected Board members will have the opportunity of both readings. The County Planning Manager indicated that because the item was advertised, the Chair must open the public hearing for comment. Brad Currie with Engineering Design and Construction addressed the Board on behalf of the applicant. He stated that this is the first of 3 applications needed to move forward with the project, and this application is the only one that needs 2 readings. Mr. Currie explained that there are 10 property owners involved in the project and the applicant 8 1 P a g e Regular Meeting Tuesday, November 15, 2016 9:00 AM has expressed the need to have this agreement approved by the end of the year. He stated that both readings would need to be night meetings. With postponement to the December 6th meeting for the first reading, the second reading would be delayed until January 10th. Mr. Currie asked on behalf of the applicant to change the December 20tn meeting to a night meeting, which will allow for the application to be approved. He stated that the Planning and Zoning Board has supported this amendment. Commissioner Hutchinson stated that she spoke with Mr. Currie and supports the change to the schedule. Commissioner Dzadovsky moved for staff recommendation to continue the item to December 6th and the addition of the condition of changing the December 20th meeting to a night meeting. Commissioner Lewis seconded the motion and commented that she felt it would be a detriment to not have the new Board present for both hearings. RESULT: CONTINUED Next: 12/6/2016 6:00 PM 10. REGULAR AGENDA A. COUNTY ATTORNEY 1. Resolution - Capital Improvement Revenue Bonds, Series 2016A The County Attorney presented this item for capital improvement revenue bonds. He stated that the county's financial advisor, Mr. Glover, of Public Financial Management, distributed a request for proposals to identify lending institutions that could provide the county with a $1 million fixed rate, 12 year term loan for the purposes of financing the new maintenance rehab and overhaul hanger at the Treasure Coast International Airport. The county received 4 proposals from the following firms: Pinnacle Public Finance, Signature Public Funding, CenterState Bank, and JP Morgan Chase. Mr. Glover summarized those proposals and a copy was provided to the Board. The County Attorney state that after the proposals were opened, the county identified the need to borrow an additional $2 million for other capital projects related to the port and airport. PFM, as indicated in Mr. Glover's memorandum, recommends selecting CenterState Bank as the loan provider for this bond based on the interest rate and favorable terms provided in their proposal. The memorandum is dated November 2, 2016. Staff attached a copy of a bond resolution and loan agreement prepared by the county's bond counsel, which provides for the issuance of these bonds secured by the county's covenant to budget and appropriate and sets forth the general terms, conditions and covenants applicable to these bonds. He stated that this is not secured by general obligation or ad valorem tax revenues. The County Attorney reviewed the financial impact, with an interest rate of 2.18% and 12 year term of the financing, the annual debt service payments would be approximately $290,000. He stated there is funding available in the debt service reserve account. Commissioner Hutchinson asked for clarification regarding the use of these funds. She asked if they would be used at the airport and the port for capital improvements. 9 1 P a g e Regular Meeting Tuesday, November 15, 2016 9:00 AM Staff confirmed that statement was true. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery 2. Facilities Use Agreement between the SFS (N.Y. Mets) and St. Lucie County This item was moved before item 9.Public Hearings. The County Attorney provided background on this item, explaining that the county entered into an agreement with the New York Mets in June, 1986. With the first spring training game being played in March, 1988. He stated that the term of its original agreement was 15 years. A further agreement was entered in 2003 that extended the term through 2018 and in 2011 the term was extended further and currently expires in 2023. The County Administrator explained the on -going conversation to extend the relationship into the future. He stated that the county is building upon the non -binding term sheet that was approved by the Board on May 10, 2016. Using the term sheet as a basis for further negotiations, the parties have negotiated a Facilities Use Agreement. He covered the key areas of the agreement: • 25 year term • $60 million bond deal that included $55 million in new construction/renovations. The existing $5.4 million debt will be refinanced and the Mets will assume the obligation to pay that debt service. • State of Florida participation of $20 million over 20 years is an important part of the application. • Over a 25 year term, looking at the proposed total cost of ownership which includes debt as well as operations and maintenance and repair and rehabilitation, the county will pay $87 million or 53%, the Mets will pay $58 million or 35%, and the state will pay $20 million or 12%. This creates a balanced partnership. • As set forth in Exhibit M of the Facilities Use Agreement, the Mets have agreed to substantially increase their advertising in St Lucie County and in the New York market. The Mets have estimated that the value of this increased tourism effort is approximately $400,000 a year. The County Administrator added that an amendment will be made to correct the current language which states Port St Lucie, rather than St Lucie County. • As far as a return on investment, the county contracted with the University of Michigan to perform an updated study of the economic impacts attributed 10 1 Regular Meeting Tuesday, November 15, 2016 9:00 AM to the St Lucie County Sports Complex. Based on the updated study and using the methodology approved by the state, the county impact from spending totals at least $945 million over this 25 year period. • The county will continue to maintain the sports complex, including the fields. The County Administrator indicated that in negotiating this agreement there were several key topics to work through. He stated that the county wanted to have the sports complex funded through the Tourist Development Tax and increased contribution from the Mets, to protect the general fund. He continued that a small portion is coming from the Parks MSTU and sales tax, and that will go toward the cost of the public use ball fields. The goal from the beginning was to protect the general fund, and staff feels that has been accomplished. He continued that from a tourism perspective, staff believes that the Facilities Use Agreement will substantially enhance the county's relationship with the state's #1 tourism market, the greater New York area. Continuing this relationship with the Mets builds on St Lucie County's brand in the northeast and will benefit tourism for years to come. Staff stated that the economic impacts from the construction and renovations will be significant for this project and it is a joint desire by the county and the Mets to have as much of the work done by local companies as is reasonably possible. This includes working with entities such as the Green Collar Task Force. The County Administrator continued by listing some of the improvements to be made; a new entrance, a connector around the outfield, new practice field, Mets player academy, little league softball complex, new major league and minor league clubhouses, offices and locker rooms, stadium seating, and making the facilities more energy efficient. He also summarized the critical points that will remain the same and the major changes since the discussion in May. The changes included the agreement for the county to continue providing and maintaining the facilities and field maintenance, the construction program, creation of the $200,000 annual capital repair fund, strong marketing and tourism partnership, and results of the economic impact study. The County Administrator continued on to cover the next steps in the process if the Facilities Use Agreement is approved. The county and the Mets will move forward with several efforts simultaneously. Staff will work through the application process for the state funding with the goal of having that paperwork in by the first week of December. Next, the county will need to coordinate with its Financial Advisor and Bond Counsel to develop a schedule and draft documents necessary to refund the county's existing tourist development tax bond date and issue the new debt contemplated under the facilities use agreement. He stated that the county will also need to complete the procurement process for the project manager and architect. He indicated that with the state's participation of $20 million and working through all the details still ahead, the ultimate goal is to be under construction by the fall of 2017. The County Administrator concluded that St Lucie County appreciates the New York Mets willingness' to explore extending the relationship for the long term and looks 111 Page Regular Meeting Tuesday, November 15, 2016 9:00 AM forward to continue the partnership for another 25 years. He thanked the Board for their leadership, the County Attorney, the Deputy County Administrator, Parks and Facilities Director and Assistant Director, Parks and Stadium Venues Manager and the Legislative Affairs Manager. He thanked staff from the Mets as well, including the Wilpon Family, Michael Cantor, Paul Taglieri and Doug Anderson. He recommended that the Board approve the facilities use agreement and authorize the chair to sign the agreement subject to approval by the State of Florida funding of the project in the amount of $20 million over a period of 20 years and subject to final review and approval of the provisions regarding county requested improvements as well as the agreement exhibits by the County Administrator and the County Attorney. He indicated that these exhibits are still in progress and are unable to be completed at this step in the process. He continued his recommendations to authorize the County Administrator to file an application with the State of Florida Department of Economic Opportunity to secure the $20 million dollars in state funding for the Sports Complex renovation project. The final recommendation was to authorize the County's Financial Advisor and Bond Counsel to begin preparing the documents necessary to refund the county's existing tourist development tax debt and to issue new debt in an amount not to exceed $55 million dollars. At this time, Michael Cantor, the Special Advisor to the President of the Mets addressed the Board. He expressed excitement and optimism over the agreement. He thanked the Board and county staff for their work on behalf of the Mets organization. He stated that with this deal, the Mets will have been in St Lucie County for over 50 years. Commissioner Dzadovsky commented on the significant investment by the Mets and thanked the team for being a financial partner with the county. Commissioner Hutchinson commented on the formation of a marriage between the county and the Mets due to the length of partnership. Chairman Johnson commended Mr. Cantor for his work with the Mets organization. He spoke about the benefits of the agreement including job creation, impact on local businesses and the addition of new ball fields for public use. It was moved by Commissioner Dzadovsky, seconded by Commissioner Lewis to approve the agreement; upon roll call, motion carried unanimously. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1, Vice -Chairman SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery 3. Emergency Contract for Fire Remediation Services with Service Master Restore - St. Lucie County Single Stream Recycling Building The County Attorney presented this item. He stated that in May of this year the county entered into a contract with Machinex to upgrade the county's single stream recycling 121Page Regular Meeting Tuesday, November 15, 2016 9:00 AM facility. Unfortunately, during the upgrade an accidental fire was started by a welder employed by Machinex, as indicated in the Fire District's report on the incident. He continued that the fire caused substantial damage to the extent that the county is unable to operate the facility. The anticipated loss of revenue to the county is over $250,000 per month. Due to the significant loss of revenue, staff believes that it is appropriate for the Board to declare an emergency and waive the bid requirements for the necessary cleanup and repairs. The County Attorney indicated that the first step in the process is to clean the facility to remove all evidence of fire and smoke damage. County's Solid Waste staff solicited quotes from qualified companies to effect the cleanup and staff believes that the best company to complete the repairs from qualifications, time of performance and cost standpoint is Service Master Restore. Staff emphasized that because of the loss of revenue, price is not the only factor considered. A copy of a memorandum dated November 14, 2016 with the recommendation was provided to the Board as well as the emergency contract with Service Master Restore with a not to exceed cost of $750,000. The County Attorney estimated that the cost will be closer to $500,000. The time of performance is estimated to be 14 working days with 2 shifts per day. Staff believes that the county will be reimbursed for this cost through Machinex's insurance company or the contract with Machinex which has contractual indemnity. In addition to these options, the county has additional coverage through loss of business interruption insurance through TRICO. The County Attorney indicated that the repairs will be funded initially through Solid Waste reserves with the plan to be reimbursed. Staff recommends that the Board declare an emergency and waive the bid requirements, approve the emergency contract with Service Master Restore and authorize the Chairman to sign the contract, and authorize funding the contract cost through a transfer of funds from Solid Waste reserves to other contractual services, single stream O&M, subject to subsequent reimbursement through insurance and the vendor. Commissioner Lewis commented that the accident was very recent and the facility has only been in service for a short period of time. The Solid Waste Director confirmed that the accident happened on the previous Sunday. It was moved by Commissioner Hutchinson, seconded by Commissioner Lewis to approve the agreement; upon roll call, motion carried unanimously. RESULT: ADOPTED [UNANIMOUS] MOVER: Frannie Hutchinson, District No. 4 SECONDER: Paula A. Lewis, District No. 3 AYES: Kim Johnson, Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson ABSENT: Tod Mowery 11. ANNOUNCEMENTS A. The Board of County Commissioners will hold the Annual Reorganization meeting on Tuesday, November 22, 2016 at 9 a.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. B. County offices will be closed on Thursday, November 24, 2016 and Friday, November 25, 2016 to observe Thanksgiving. 13 1 Regular Meeting Tuesday, November 15, 2016 9:00 AM C. The Board of County Commissioners will hold a Regular Board meeting on December 6th, 2016 at 6 p.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. D. The Board of County Commissioners will hold a Regular Board meeting on December 20th, 2016 at 9 a.m. in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. 12. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned. Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. 14 1 Pag