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HomeMy WebLinkAboutMinutes 06.02.2015S■TkaL■(di 1 E COUNTY F L o R r D A BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA Regular Meeting June 2, 2015 Convened: 6:00 PM Adjourned: 7:47 PM I. CALL TO ORDER The meeting was called to order at 6:00 PM by District No. 3, Chair Paula A. Lewis Attendee Name Title District No. 3, Chair District No. 5, Vice -Chair District No. 1 Paula A. Lewis Present 6:00 PM Kim Johnson Present 6:00 PM Chris Dzadovsky Present 6:00 PM Frannie Hutchinson District No. 4 Present 6:45 PM Tod Mowery District No. 2 Present 6:00 PM Howard Tipton Administrator Present 6:00 PM Robert G. Adolphe PE Deputy County Administrator Present 6:00 PM Mark Satterlee Deputy County Administrator Present 6:00 PM Daniel S. McIntyre County Attorney Present 6:00 PM Heather Young Asst. County Attorney Present 6:00 PM Edward Matthews Parks, Recreation & Facilities Director Present 6:00 PM Don West Public Works Director Present 6:00 PM Beth Ryder Community Services Director Present 6:00 PM Asheley Hepburn Director, Office of Management & Budget Present 6:00 PM Leslie Olson Planning Manager Present 6:00 PM Sue Korunow Clerk to the Board Present 6:00 PM Generated 611612015 12:23 PM Regular Meeting Tuesday, June 2, 2015 6:00 PM II. INVOCATION III. PLEDGE OF ALLEGIANCE IV. APPROVAL OF MINUTES Board of County Commissioners minutes for the meeting of Tuesday, May 19, 2015 RESULT: ACCEPTED [UNANIMOUS] MOVER: Tod Mowery, District No. 2 SECONDER: Kim Johnson, District No. 5, Vice -Chair AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery V. PUBLIC COMMENT (excluding Public Hearing items) John Arena, Fort Pierce - Spoke about going to Jaycee Park in the evening of Memorial Day. He performed his quarter -mile swim and when he returned to the beach his sandals were gone, so he had to ride his bicycle home barefoot. He spoke about how in 2013 almost 5000 mega watts of solar power were added to our electrical generating capacity compared to almost 7000 mega watts of natural gas generating capacity being added to our grid. He then spoke about how our cargo port has 415 foot ship's birth, which hasn't been used in more than 20 years and how it needs to be refurbished and utilized. Next he spoke on how lionfish from the Pacific Ocean have been released in the Atlantic by aquarium owners and how they can now be found in our Inlet and are now dining on our marine life, while at the same time they are being caught by fishermen and they are delicious. Marjorie Harrell, Fort Pierce - Spoke about the Juneteenth event which is America's second independence holiday for which they have planned a week and a half of activities at various venues around city. She spoke of how they are working with the Parks and Recreation Department and praised Matt Baum and Guy Medor stating they have really done a great job. She commented on the need for the County to find a way to allocate more funds to the Parks and Recreation Department's budget in order for them to do more things for the community. She said she would email the Commissioners the list of Juneteenth events. She noted there is one event they're not sure is going to occur due to the atmosphere of crime in the community. She mentioned the need to do something about the fact that there's nowhere for the young people to go, nowhere for even college graduates to go, which many times leads to crime. She noted that in order to complete all of their activities, they need an additional $300. Their fundraising efforts came up short and if anyone cared to contribute to the effort that would be appreciated. Commissioner Dzadovsky asked Ms. Harrell where someone would send sponsorship contributions to or how they could contact her regarding the Juneteenth events. After discussion it was decided the best point of contact would be for interested parties to contact Commissioner Dzadovsky's office at 772.462.1410 and they would put them in touch with Ms. Harrell or relay the message. Commissioner Johnson asked Ms. Harrell to list some of the events and their locations for the public. Ms. Harrell noted they will be announcing the event on the School Board Channel then listed several events as follows: 6/15 - Libation Ceremony behind the Library at the Waterfront - 10:00a.m - 1:00p.m 6/16 - Noonday Prayer 2 1 P a g e Regular Meeting Tuesday, June 2, 2015 6:00 PM 6/17 - Uncrowned Kings & Queens at the Lincoln Park Community Center William Abramowicz, 5708 Palm Drive, Indian River Estates, Fort Pierce - Came to comment on Item V1114. regarding the Indian River Estates Stormwater Improvements Phase II Bid Award which was moved to the Regular Agenda for discussion. He noted he had gone through the duration of having water installed in the neighborhood and at the time he had asked about wastewater because eventually they might come back and tear it up again but it wasn't done at that point. Then the storm water project came through and he's endured it. It seemed to have helped in his neighborhood, but the thing he'd like to say was that the streets in my neighborhood have been left in a deplorable condition and he's hoping the money they are approving tonight includes money for repaving Palm Drive. There are awful gouges in the road and the sides of the roads are deteriorating very badly. He feels they have to be made whole. He said he could've thrown a pipe in the swale and thrown dirt on it before they videotaped the project and he would have gotten a driveway but he didn't do that. He was honest about it and he asked for the driveway but he didn't get it. He used to be able to drive through the ditch but now he has the deepest ditch on the block. Most of his neighbors have flat areas they can just drive right onto the properties but he can't do that anymore. He used to be able to mow the lawn and the ditch, but now he has to pay somebody to weed eat it because it's too steep to mow. He understands the "greater good" but feels he should be made whole by the paving of the road; patches aren't going to do it. If you don't repave the road, five years from now the deterioration that's already occurred is going to get worse and worse so he wants to make sure the money is already included in the project or if not, it's going to have to be eventually because it's in deplorable condition. They videotaped the road prior to the project, so they can see the condition of the road prior to the start of the project and if you don't have that I bring you pictures of the gouges in the road the equipment made. Commissioner Lewis stated that she would look into the state of the budget for repaving on his behalf. VI. PROCLAMATIONS APPROVAL There are no items scheduled. VII. PRESENTATIONS There are no items scheduled. VIII. CONSENT AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Kim Johnson, District No. 5, Vice -Chair SECONDER: Tod Mowery, District No. 2 AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery Warrant List Numbers 31 & 33 3 1 P a g e Regular Meeting Tuesday, June 2, 2015 6:00 PM B. ADMINISTRATION There are no items scheduled. C. COUNTY ATTORNEY 1. Interlocal Agreement - Port St. Lucie Transit Shelters 2. Interlocal Agreement - Joint Library Services at IRSC Pruitt Campus D. COMMUNITY SERVICES 1. Invitation to Bid (ITB) No. 6 2. The ARC of St. Lucie County, Inc. - Funding Agreement E. COURT ADMINISTRATION There are no items scheduled. F. ENVIRONMENTAL RESOURCES There are no items scheduled. G. HUMAN RESOURCES There are no items scheduled. H. MOSQUITO CONTROL & COASTAL MGMT. SERVICES There are no items scheduled. I. OFFICE OF MANAGEMENT & BUDGET There are no items scheduled. J. PARKS, RECREATION & FACILITIES 1. Juneteenth Black Arts & Cultural Festival 2. Integrated Security Systems K. PLANNING & DEVELOPMENT SERVICES There are no items scheduled. L. PUBLIC SAFETY & COMMUNICATIONS 4 1 P a g e Regular Meeting Tuesday, June 2, 2015 6:00 PM There are no items scheduled. M. PUBLIC WORKS 1. Additions to Stormwater Capital Improvement Plan (CIP) - Culvert Replacements 2. Award of Bid No. 15-034 - Purchase and Installation of Guardrail 3. Fort Pierce Kidney Center Holdings, LLC — Conditional Acceptance 4. RES-2015-95 : Budget Resolution Indian River Estates Stormwater Improvements Phase II north & south bid award This item was moved to the Regular Agenda for discussion per the County Attorney's request. N. SHERIFF'S OFFICE 1. Authorization to submit an electronic application for the 2015 Port Security Grant 2. Authorization to submit an application for the 2015 Edward Byrne Memorial JAG Grant O. SOLID WASTE There are no items scheduled. P. SUPERVISOR OF ELECTIONS There are no items scheduled. Q. TRANSPORTATION PLANNING ORGANIZATION There are no items scheduled. R. UTILITIES There are no items scheduled. IX. PUBLIC HEARINGS A. COUNTY ATTORNEY 1. Ordinance - Reauthorizing the Levy of the Ninth Cent Gas Tax County Attorney provided background information on the ordinance regarding the reauthorization of the Levy of the Ninth Cent Gas Tax, noting it was an ordinance which was already in place and had been imposed in 1995. He explained the draft ordinance attached to the memorandum noting it is a user fee paid on gas and must be used for transportation expenditures only as defined in the statute. He stated even with the 5 1 P a g e Regular Meeting Tuesday, June 2, 2015 6:00 PM authorization of this tax and any other Local Option Gas Tax, the transportation infrastructure needs of the County will exceed available revenues - there will not be enough money to do what needs to be done. During discussion it was noted the tax is clearly a user tax paid by any and all persons who pass through the county and fuel motorized vehicles in the county whether they are tourists, visitors, residents or passersby. The tax actually helps those who live in St. Lucie County residents by supporting the infrastructure needs of the County and in keeping the roads in good condition this enhances the safety of the county's residents. Once again a reminder was given that the tax was not a new tax and already in place. County Administrator noted the tax that comes to the County is not used solely in the unincorporated areas, it is used throughout the County, including Cities using this funding source. Staff recommended the Board adopt the Ordinance and authorize the Chair to sign the ordinance. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1 SECONDER: Kim Johnson, District No. 5, Vice -Chair AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery 2. Ordinance - Reauthorizing the Levy for the Local Option Fuel Tax County Attorney provided background information on the ordinance regarding the reauthorization of the Levy for the Local Option Fuel Tax, noting this is an Ordinance already in place explaining the two separate taxes and the fact that the original draft ordinance was designed with the idea the County would enter into an Interlocal Agreement with the City of Port St. Lucie and potentially other municipalities to distribute the tax. He explained the past distribution formula for the taxes and the purpose for the proposed changes to the Ordinance. The Interlocal Agreement was presented to the City of Port St. Lucie Council for approval, but the majority of the Council did not approve the Agreement. The options available to the County now need to be further explored. One option now believed to have been discovered is a deadline change on the execution of the Interlocal Agreement. After contacting the Department of Revenue it was determined the previously supposed deadline of June 1, 2015 was found to be incorrect and it has been confirmed additional time is available to negotiate the agreement, at least until July 1, 2015. This will give County Administrator and other related staff time to attempt to move the agreement back on track. They will also investigate other options during this time which will require further exploration and their implications before moving forward. From that perspective the recommendation to the Board was to defer action on the Ordinance to allow more time to attempt further negotiation of an Interlocal a Regular Meeting Tuesday, June 2, 2015 6:00 PM Agreement, look at other options and gather more factual information. Staff recommends the Board continue the Public Hearing to the July 7, 2015, 6:00 P.M. meeting and not taking no action at this point. Commissioner Mowery brought the subject of Item XA and the conflicting dates which seem to be confusing. County Attorney explained although they have received additional time to negotiate the Interlocal Agreement if that Interlocal is not adopted by June 1st the County must adopt a notice of Intent to Levy by June 10th. This is something that just has to be put in place due to no knowing what will happen. Although we are hopeful the Interlocal will be successfully executed, we have to protect the County's options by levying the tax and use the statutory formula perhaps for a limited number of years, not for 30 years but for some limited number of years. We need to make sure we comply with the statutory requirements which appear to require we adopt a Resolution of Intent before June 10th. It was moved by Commissioner Dzadovsky, seconded by Commissioner Johnson, to defer action on this item to the Tuesday, July 7, 2015 at 6:00 P.M. Meeting or as soon thereafter directing staff to negotiate an Interlocal Agreement, and; upon roll call, motion carried unanimously. RESULT: CONTINUED Next: 7/7/2015 6:00 PM B. PLANNING & DEVELOPMENT SERVICES Sunset Beach PUD - Major Adjustment to Preliminary Planned Unit Development (PUD) Site Plan Senior Planner provided background information and a presentation on the Sunset Beach PUD Major Adjustment to the Preliminary PUD Site Plan. The proposed changes to the site plan include: - An increase in the size of land to be developed from 29.15 acres to 34.22 acres due to the change in location of the mean high water line - The reduction of one (1) single family residential lot - The re -location of the access road to directly cross the water body known as Joe's Pond in order to reduce previous approved wetland impacts - The re -location of the common recreational amenity towards the center of the project. The proposed site plan adjustment results in a project with fewer wetland impacts, one less single family residential lot, and a common recreation amenity that is closer in proximity to the residents. Staff recommended adoption of a Resolution granting approval for a Major Adjustment 7 1 P a g e Regular Meeting Tuesday, June 2, 2015 6:00 PM to Preliminary Planned Unit Development (PUD) Site Plan for the project known as Sunset Beach PUD with two new conditions not included in the proposal which pertain to the final PUD Site Plan. Those conditions are as follows: - The final PUD site plan shows that a paved North of the South vehicular driveway be extended northward to the common property line with the stabilized grass surface level that will provide a secondary ingress/egress for emergency purposes - The final PUD shows a 20 foot wide maintenance easement from the north -south driveway to the easternmost toe of the dune for dune maintenance purposes. Commissioner Dzadovsky commented on the issue of connectivity regarding access into the property. He asked that the applicant look into providing a secondary access route into the property in the event of an emergency and the proposed entrance being blocked. He asked that the following items be addressed: - Limited parking availability for both residents and visitors - Where will the parking and excess parking be located - Who pays for flushing, and maintaining culverts; if they should fail, who would replace - HOA documents reflect commitment to maintaining the dunes and renourishing the beach outside of their specific properties and if they maintain the culverts. Ask for this to be in the HOA documents also - Drainage - how will this going to be dealt with - Pervious Pavers to allow water to drain through the driveways instead of dumping directly into the impaired waters of the Lagoon - Future access to the North but minimize the number of crossovers into the swamps and wetlands Senior Planner thanked the Commissioner for the comments adding they are at the preliminary PUD stage which is really a conceptual level and are developing conditions and the final PUD will require the details necessary for completion. He then addressed some of the site plan questions and stated the ERD Senior Environmental Planner would then address the wetland and culvert questions. He reviewed the current amount of parking spaces and agreed to review the plan and provide more off street parking which would be accessible for each of the residents. Senior Environmental Planner pointed out the connection to the north where they added a condition of approval requiring stabilized grass for emergency purposes only. She confirmed the applicant has agreed to provide this condition. To the south a new condition was created requiring a stub -out be created for smaller parcels to the south where previously a 5 single family lot subdivision was located. Regarding the maintenance of the flushing culverts and dune area they have included a condition of 8 1 P a g e Regular Meeting Tuesday, June 2, 2015 6:00 PM approval requiring an escrow account by the HOA or the POA to reserve money to address any of those issues if a storm event affects the dune. The culvert issue is not in it but it is something they can add and it can be addressed within the escrow account as well. Commissioner Dzadovsky asked about memorializing the restoration of the dunes and the possibility of a MSBU for all the properties along the area because it was difficult in the past to get owners to pay for the cost of such restoration. Commissioner Hutchinson stated she did not believe legally the Commission had the ability to commit anyone to a MSBU which was not in existence. There is a process which has to be followed and they have to have the ability to vote. Legally you have to have an actual MSTU/MSBU in place before you could make any type of action such as this. Commissioner Dzadovsky stated he was trying to raise the consciousness of the developer and any other future developers that are coming along that section in the future. It's a proactive approach going forward allowing homeowners to protect their property. Senior Environmental Planner added a possible solution to these comments. The ERD has a Dune Restoration and Maintenance Plan which is part of the package for approval and they can add a condition requiring that plan be included in the HOA documents so owners are aware of the maintenance requirements associated with that plan. The Board agreed this would be an acceptable solution to this item. Commissioner Mowery brought up the issue of the connectivity again and asked the applicant to review the site plan from a trash collection standpoint. He wanted to know how Waste Management will feel about going to the north and having to back up their vehicle to the "T" turnaround and whether or not they are going to want something else put in place such as a dumpster provision for the project. He feels it's important that the sites be configured in a manner which would allow for this type of beach access so the correct improvements and any type of required work can be provided for in a reasonable accommodation. At this time Commissioner Lewis announced the item was a quasi-judicial public hearing and asked if there were any disclosures from the Board. Commissioners Dzadovsky, Hutchinson, Johnson, Lewis and Mowery all disclosed they has spoken to staff on the topic but did not recall having had any discussions with persons other than staff. PUBLIC COMMENTS: Greg Boggs, Boggs Planning and Landscape Architecture and Representative for the 9 1 P a g e Regular Meeting Tuesday, June 2, 2015 6:00 PM applicant spoke on behalf of the applicant stating the Boards' comments were excellent and he did not feel there was anything they couldn't handle. Through the final development process they will address as many of the comments as they can. He will meet with the applicant Wednesday so they can proceed with the changes and return the revised drawings to staff for Board approval. He then asked of the Board had any questions for him. Commissioner Dzadovsky referred to the parking issue and asked that they address that it their revisions and Mr. Boggs stated they will do the best they can. Commissioner Johnson asked about the dumpster access and possibly having the area widened. Mr. Boggs stated they can widen it north to south but not east to west due to the wetlands restrictions. Senior Planner stated staff will get a letter of site plan approval from Waste Pro/Waste Management and bring that forward to the Board for review at the time of final site plan review and approval. It was moved by Commissioner Dzadovsky, seconded by Commissioner Hutchinson, to approve a Major Adjustment to Preliminary Planned Unit Development (PUD) Site Plan for the project known as Sunset Beach PUD with two new conditions not included in the proposal which pertain to the final PUD Site Plan as follows: 1.) The final PUD site plan shows that a paved North of the South vehicular driveway be extended northward to the common property line with the stabilized grass surface level that will provide a secondary ingress/egress for emergency purposes 2.) The final PUD shows a 20 foot wide maintenance easement from the north -south driveway to the easternmost toe of the dune for dune maintenance purposes, and; upon roll call, motion carried unanimously. RESULT: ADOPTED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1 SECONDER: Frannie Hutchinson, District No. 4 AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery C. PUBLIC WORKS 1. Resolution - Meadowood Street Lighting District Annual Assessment Resolution MSBU Project Manager provided background information on the need for the increase in the annual assessment and explained the formula for calculating estimated cost to provide street lighting services to the District. Noting the proposed annual assessment amount to be levied on the November 2015 tax roll would be $70.44 per parcel with the maximum amount to be levied on future tax rolls as $77.48 without requiring additional notice and a public hearing. Staff recommended Board approval of the Meadowood SLID Annual Assessment Resolution and authorization for the Chair to sign documents as approved by the County 101Page Regular Meeting Tuesday, June 2, 2015 6:00 PM Attorney. RESULT: APPROVED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1 SECONDER: Kim Johnson, District No. 5, Vice -Chair AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery 2. Resolution - Southern Oaks Street Lighting District Annual Assessment Resolution MSBU Project Manager provided background information on the need for the increase in the annual assessment and explained the formula for calculating estimated cost to provide street lighting services to the District. Noting the proposed annual assessment amount to be levied on the November 2015 tax roll would be $68.57 per parcel with the maximum amount to be levied on future tax rolls as $75.43 without requiring additional notice and a public hearing. Staff recommended Board approval of the Southern Oaks SLD Annual Assessment Resolution and authorization for the Chair to sign documents as approved by the County Attorney. RESULT: APPROVED [UNANIMOUS] MOVER: Kim Johnson, District No. 5, Vice -Chair SECONDER: Frannie Hutchinson, District No. 4 AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery 3. Resolution - Palm Grove SLD Annual Assessment Resolution MSBU Project Manager provided background information on the need for the increase in the annual assessment and explained the formula for calculating estimated cost to provide street lighting services to the District. Noting the proposed annual assessment amount to be levied on the November 2015 tax roll would be $37.80 per parcel with the maximum amount to be levied on future tax rolls as $41.58 without requiring additional notice and a public hearing. Staff recommended Board approval of the Palm Grove SLD Annual Assessment Resolution and authorization for the Chair to sign documents as approved by the County Attorney. In discussion regarding the Lighting Districts, Commissioner Dzadovsky suggested due to the number of Lighting Districts within the County perhaps it would be a good time to review all Districts in FPL and FPUA and discuss the idea of creating an opportunity to upgrade to LED lighting which would reduce their electric costs over a period of time and perhaps provide better lighting for those communities as well. He asked staff to look in to this option for the future to help residents. Regular Meeting Tuesday, June 2, 2015 6:00 PM RESULT: APPROVED [UNANIMOUS] MOVER: Chris Dzadovsky, District No. 1 SECONDER: Kim Johnson, District No. 5, Vice -Chair AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery X. REGULAR AGENDA A. COUNTY ATTORNEY 1. Local Option Gas Tax Resolution - Notice of Intent to Levy County Attorney recapped the background information regarding the need for the Local Option Gas Tax Resolution - Notice of Intent to Levy as discussed in Item IXA2. He noted this item is done in an abundance of caution due to the statutory section requirements. The Resolution sets out the parameters as the Ordinance does; the duration of the tax would be established in the Ordinance imposing the tax. By adopting the Resolution first the Board would not be adopting the tax they are just stating they are intending to go forward with the action; secondly, they are making it clear they have not established a duration of the tax, that also will be done in the actual Ordinance if adopted. Staff recommended the Board approve the resolution and authorize the Chair to sign the resolution. Commissioner Hutchinson stated since she is aware of a consensus within the Board to work with the Cities of Port St. Lucie and Fort Pierce, she was comfortable adopting this Resolution is the right thing to do and she made a motion to approve the Resolution. RESULT: APPROVED [UNANIMOUS] MOVER: Frannie Hutchinson, District No. 4 SECONDER: Chris Dzadovsky, District No. 1 AYES: Lewis, Johnson, Dzadovsky, Hutchinson, Mowery 2. Budget Resolution - Indian River Estates Stormwater Improvements Phase II Bid Award This item was moved from the Consent Agenda per request of the County Attorney. County Attorney provided background information on the bid award, FEMA Grant status and FEMA's impending certification and completion deadline. He noted the County has already acquired 3 extensions for the project due to the bankruptcy and default by the contractor. The contractor was unable to complete the job and the County has been working under emergency conditions with a bonding company trying to and get the work completed by the July 30th deadline. The bonding company has requested the County attempt to receive another extension from FEMA although from staff's perspective approval is unlikely to happen. Due to the request, the consensus is, it would be a proactive action to request the additional extension. Under emergency conditions normal schedules are accelerated and overtime is required causing higher 121Page Regular Meeting Tuesday, June 2, 2015 6:00 PM than anticipated labor fees as well as having to pay premium prices for all contractor services. The bids they received are much higher than the original estimate. Staff recommended Board approval of contract award to Johnson -Davis, Inc. In the amount of $871,420 for completion of the North Section and contract award to PRP Construction in the amount of $1,017,412 for completion of the South Section of Indian River Estates Stormwater Improvements Phase II and attached Budget Resolution. Authorization for the Chair to sign documents as approved by the County Attorney. Authorization for the County Administrator to execute the two (2) work authorizations for Construction Management Services for an amount not to exceed $100,000 each. This award is subject to confirmation from FEMA that they will not extend the grant past July 30, 2015. County Attorney referred to the public comment request for repaving of Palm Drive; he stated that the repaving is currently not included in the base bid but he recommended staff add the repaving of the road to the project. Commissioner Hutchinson requested that staff's letter to FEMA requesting an extension on the project request their written letter response include a "date certain" for a response. County Attorney agreed this would be a good idea so the Board will know what action should be taken moving forward. County Engineer provided the timeline for the Board stating 1 week would be the latest start date for the project to allow contractors time to meet all certification and completion deadlines by July 30th. Commissioner Mowery stated he had difficulty spending $1 million additional money on a project. If the County is able to acquire an extension they should request the correct extension of 90 days which would allow staff to bid the project and get correct bids. If we remove the emergency status of the project the cost will go back down to the original estimated pricing. He requested staff engage the assistance of Legislators with FEMA to obtain the additional extension. Commissioner Dzadovsky did not disagree with Commissioner Mowery yet he feels staff had come up with a solution to move forward as quickly as possible in light of the options provided. His biggest concern is losing $4 million. He feels spending $1.6 million is better than having to pay $6 million back to FEMA for not meeting the July 30th completion deadline for the project. He summarized the proposed options as follows: - Ensure an opportunity to rebid the project is given 13 1 P a g Regular Meeting Tuesday, June 2, 2015 6:00 PM - Letter written to FEMA will include request for written documentation from FEMA which includes a "date certain" requirement for a response from them - If a response is not received from FEMA by that 7-Day window staff moves forward with Budget Resolution as proposed - If a response is received from FEMA stating we have received an extension all proposed bids are discarded and the project will be rebid appropriately Commissioner Hutchinson requested if FEMA grants an extension of 90 days the Board ensure the project move forward in a timely manner due to the length of time it has already taken to move the project to this point. She asked they shorten the bidding process. Commissioner Johnson reiterated the urgency for the need to complete the project due to hurricane season and the threats it could impose to the improvements already completed. Commissioner Mowery felt staff needed to make an urgent plea to their Legislators for assistance with the matter. County Engineer was asked if that had been done and he stated it was something which had just arisen and had not been done. He also noted it was not an action the Engineering Department normally pursued. Further discussion had Commissioner Hutchinson summarizing as follows: - Direct staff to put the request as discussed to FEMA on Wednesday - Make a phone call to the County's lobbyist in Washington on Wednesday requesting he move on it immediately by making meetings or phone calls immediately to our delegation along with a request to FEMA These things will be in motion within a weeks' time and staff will have a response from FEMA by that time. It was moved by Commissioner Dzadovsky, seconded by Commissioner Johnson, to follow staff recommendation with the addition of a 7 day waiting period between 6/2/15 and 6/9/15 to receive an extension from FEMA or the knowledge that no extension will be offered to the County, if that is not done staff will move forward with staff recommendation. If FEMA does provide the County with an extension, the existing bids will be null and void and the project will be rebid with a limited time frame of 30 days to select a vendor, and; upon roll call there were four votes in favor of the motion; one against, motion passed. 14 1 Regular Meeting Tuesday, June 2, 2015 6:00 PM RESULT: ADOPTED [4 TO 11 MOVER: Chris Dzadovsky, District No. 1 SECONDER: Kim Johnson, District No. 5, Vice -Chair AYES: Paula A. Lewis, Kim Johnson, Chris Dzadovsky, Frannie Hutchinson NAYS: Tod Mowery XI. ANNOUNCEMENTS 1. The Board of County Commissioners will hold an Informal Meeting on June 9, 2015 at 9 am in Conference Room #3. 2. The Board of County Commissioners will hold a Regular Board meeting on June 16, 2015 at gam in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL. XII. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned. Paula A. Lewis, District No. 3, Chair 6/2/2015 Joseph E. Smith Clerk of Circuit Court Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. 15 1