HomeMy WebLinkAboutAgenda Packet 08.18.2015T. ® I I
COUNTY
F LORI D A
BOARD OF COUNTY COMMISSIONERS
AGENDA
ST. LUCIE COUNTY
Regular Meeting
Tuesday, August 18, 2015
9:00 AM
St. Lucie County Commission Chambers
2300 Virginia Avenue
3rd Floor of Roger Poitras Building
Fort Pierce, FL 34982
COUNTY COMMISSION MEMBERS
District No. 3, Chair
PAULA A. LEWIS
District No. 5, Vice -Chair
KIM JOHNSON
District No. 1
CHRIS DZADOVSKY
District No. 2
TOD MOWERY
District No. 4
FRANNIE HUTCHINSON
Mission Statement
To provide service, infrastructure and leadership necessary to advance a safe and sustainable community,
maintain a high quality of life, and protect the natural environment for all our citizens
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Regular Meeting Tuesday, August 18, 2015 9:00 AM
WELCOME
All meetings are televised.
All meetings provided with wireless internet access for public convenience.
Please turn off all cell phones and pagers prior to entering the commission chambers.
Please mute the volume on all laptops and PDAs while in use in the commission chambers.
GENERAL RULES AND PROCEDURES —Attached is the agenda, which will determine the order of business conducted at today's Board
meeting.
INVOCATION -PLEDGE — To bring order and decorum to its meeting, the Board begins its meetings with an invocation followed by the
Pledge of Allegiance. Participation is voluntary.
CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of
these items unless a Commissioner so requests.
REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will
discuss individually, usually in the order listed on the agenda.
PUBLIC HEARINGS — These items may be heard on the first Tuesday at 6:00 P.M. or as soon thereafter as possible and on a third
Tuesday at 9:00 A.M. or as soon thereafter as possible, these time designations are intended to indicate that an item will not be
addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward,
one at a time. Comments will be limited to five minutes.
As a general rule when issues are scheduled before the Commission under department request or public hearing, the order of
presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the
Chairman will ask for public comment, (4) further discussion and action by the board.
ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup
material, please have eight copies for distribution.
NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the
printed agenda.
PUBLIC COMMENT — Time is allocated at the beginning of each meeting for the general public comment. Please limit comments to
three minutes.
DECORUM — Please be respectful of others' opinions.
MEETINGS — All Board meetings are open to the public and are held on the first and third Tuesdays of each month; the first Tuesday
at 6:00 P.M. and the third Tuesday at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission
Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional
workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops.
Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to
attend this meeting should contact the Safety & Risk Manager at (772) 462-1783 or TDD (772) 462-1428 at least forty-eight (48)
hours prior to the meeting.
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Regular Meeting Tuesday, August 18, 2015 9:00 AM
1. CALL TO ORDER
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF MINUTES
Board of County Commissioners minutes for the meeting of Tuesday, August 04, 2015
5. PUBLIC COMMENT (excluding Public Hearing items)
6. PROCLAMATIONS APPROVAL
There are no items scheduled.
7. PRESENTATIONS
St. Lucie County Public Library Update - Susan Jacob, Manager of the Library Division
8. CONSENT AGENDA
A. WARRANTS
Warrant Lists 44 & 45
B. ADMINISTRATION
There are no items scheduled.
C. COUNTY ATTORNEY
1. Resolution - Amending the Library System's Patron Code of Conduct
Staff recommends Board approval of the amended Patron Code of Conduct and
authorization for the Chair to sign documents as approved by the County Attorney.
2. Second Amendment to the Facility Use Agreement for the St. Lucie County Health
Access Network C10-01-016
Staff recommends Board approval of the Second Amendment to the St. Lucie County
Health Access Network Facility Use Agreement and authorization for the Chair to sign
documents as approved by the County Attorney.
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Regular Meeting Tuesday, August 18, 2015 9:00 AM
3. Revocable License Agreement - Kevin Parker - 5203 South Indian River Drive - Parcel
3401-600-0004-000-0
Staff recommends that the Board approve the Revocable License Agreement, authorize
the Chair to sign the Revocable License Agreement and direct Mr. Parker to record the
Revocable License Agreement in the Public Records of St. Lucie County, Florida.
4. Interagency Agreement with the Florida Department of Juvenile Justice for the
Operation of the Juvenile Assessment Center for FY15
Staff recommends that the Board approve the Interagency Agreement with the DJJ for
the operation of the JAC Center for FY15/16. Since DJJ is a Department of State
Government, this Agreement can be approved without an RFP.
5. Transit Shelter Agreement - Church of God by Faith, Inc.
Staff recommends Board approval of the Transit Shelter Agreement - Church of God By
Faith, Inc. and authorization for the Chair to sign documents as approved by the County
Attorney.
6. Permission to Advertise - Amendment to Alarm Ordinance
Staff requests permission to advertise a proposed Ordinance for public hearing on
September 15, 2015, at 9:00 a.m., or as soon thereafter as may be heard.
7. Resolution - Amendment to the Investment Policy
Staff recommends that the Board adopt the attached Resolution and authorize the Chair
to sign the Resolution.
8. Resolution - Revisions to the Policy and Procedures of the Accident Review Committee
to add the definition of an Employee Injury
Staff recommends that the Board of County Commissioners adopt the Resolution and
authorize the Chair to sign the resolution as prepared by the County Attorney's Office.
9. Resolution - Amended and Restated Solid Waste Tipping Fees
Staff recommends that the Board adopt the Resolution and authorize the Chair to sign
documents as approved by the County Attorney.
D. COMMUNITY SERVICES
1. Public Library Construction Grant - Rosser Boulevard Branch Library
Staff recommends Board approval of the Grant Agreement and authorization for the
Chair to sign documents as approved by the County Attorney.
2. Resolution - SAFER St. Lucie Community Education and Outreach Agreement
Staff recommends Board acceptance of the agreement with SAFER St. Lucie, approval of
Budget Resolution and Position Request and authorization for the Chair to sign
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documents as approved by the County Attorney.
3. Invitation to Bid (ITB) No. 7
Staff recommends Board approval to award ITB No. 7 to One Construction Services in
the amount of $52,700.00 and authorization for the Chair to sign documents as
approved by the County Attorney.
E. COURT ADMINISTRATION
There are no items scheduled.
F. ENVIRONMENTAL RESOURCES
There are no items scheduled.
G. HUMAN RESOURCES
There are no items scheduled.
H. MOSQUITO CONTROL & COASTAL MGMT. SERVICES
There are no items scheduled.
I. OFFICE OF MANAGEMENT & BUDGET
1. Request for Qualifications (RFQ) No. 15-033, Professional Engineering Services for
Bridge Evaluation & Design Services - Continuing Contracts
Staff recommends Board approval of the short-listed firms for Professional Engineering
Services for Bridge Evaluation & Design Services - Continuing Contract and permission
to:
Conduct contract negotiations with the successful short-listed firms;
If negotiations are successful, award contract to the successful short-listed firms
and authorization for the Chair to sign the documents as prepared by the County
Attorney.
2. Removal of Fixed Assets from Inventory
Staff recommends Board authorization to remove fixed assets as reflected on the
attached property inventory lists from the capital asset inventories of the St. Lucie
County Board of County Commissioners and the St. Lucie County Health Department.
J. PARKS, RECREATION & FACILITIES
Waiver of Calvin R. Triplett Field Facility Rental Fees - Girl Scouts of Southeast Florida
Staff recommends Board approval to waive $303.75 in facility rental fees for the Girl
Scouts of Southeast Florida for their annual recruiting effort on Saturday, September 12,
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Regular Meeting Tuesday, August 18, 2015 9:00 AM
2015, at Calvin R. Triplett Field.
K. PLANNING & DEVELOPMENT SERVICES
1. Airport Security Improvements Resolution - Board Acceptance of FDOT Funds for
Security Improvements at the St. Lucie County International Airport
Staff recommends Board approval of the Budget Resolution establishing the fund for the
Security Improvements at the St. Lucie County International Airport and authorization
for the Chair to sign documents as approved by the County Attorney.
2. Airport Hanger and Office Sublease - Between Bell Aircraft, LLC & Fort Pierce FBO, LLC
Staff recommends that the Board of County Commissioners consent to the proposed
hangar sublease between Fort Pierce FBO, LLC and Bell Aircraft, a Florida LLC, and
authorize the Chair to sign the Consent of Master Ground Lessor.
L. PUBLIC SAFETY & COMMUNICATIONS
There are no items scheduled.
M. PUBLIC WORKS
1. Jenkins Park/Starcher MSBU
Staff recommends Board approval of the Interlocal Agreement with the St. Lucie County
Tax Collector for the Jenkins Park/Starcher MSBU and authorization for the Chair to sign
documents as approved by the County Attorney.
2. Bid Award - Indian River Estates Stormwater Improvements Phase II
Staff recommends Board approval of contract award to Melvin Bush Construction, Inc.
in the amount of $839,648.70 for completion of the North Section and contract award
to PRP Construction Group, LLC in the amount of $1,015,777.40 for completion of the
South Section of Indian River Estates Stormwater Improvements Phase II. Approval of
the Eighth Amendment to the contract (C10-02-280) with Inwood Consulting Engineers,
Inc. in the amount of $199,956.00 and authorization for the Chair to sign documents as
approved by the County Attorney.
N. SHERIFF'S OFFICE
There are no items scheduled.
O. SOLID WASTE
Bid Waiver and Sole Source Determination FY15-16
Staff recommends Board approval of bid waiver and sole source determination for the
purchase of parts and service for various heavy and other specialized equipment at Solid
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Waste & Bridge and authorization for the Chair to execute contracts as approved by the
County Attorney.
P. SUPERVISOR OF ELECTIONS
There are no items scheduled.
Q. TRANSPORTATION PLANNING ORGANIZATION
There are no items scheduled.
R. UTILITIES
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Regular Meeting Tuesday, August 18, 2015 9:00 AM
There are no items scheduled.
9. PUBLIC HEARINGS
There are no items scheduled.
10. REGULAR AGENDA
There are no items scheduled.
11. ANNOUNCEMENTS
A. The Board of County Commissioners will hold a Regular Board Meeting on Tuesday, September
1, 2015 at 6:00 p.m. in the Commission Chambers of the Roger Poitras Administration Annex
located at 2300 Virginia Avenue, Fort Pierce, FL.
B. The Board of County Commissioners will hold the Preliminary Budget Public Hearing on
Thursday, September 3, 2015 at 6:00 p.m. in the County Commissioners Chambers.
C. County offices will be closed on Monday, September 7, 2015 to observe Labor Day.
D. The Board of County Commissioners will hold an Informal Meeting on Tuesday, September 8,
2015 at 9:00 a.m. in Conference Room #3 on the third floor of the Roger Poitras Administration
Annex located at 2300 Virginia Avenue, Fort Pierce, FL.
E. The Board of County Commissioners will hold a Regular Board Meeting on Tuesday, September
15, 2015 at 9:00 a.m. in the County Commission Chambers on the third floor of the Roger
Poitras Administration Annex located at 2300 Virginia Avenue, Fort Pierce, FL.
F. The Board of County Commissioners will hold the Final Budget Public Hearing on Thursday,
September 17, 2015 at 6:00 p.m. in the County Commissioners Chambers.
12. MOTION TO ADJOURN
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COUNTY
F L O R I D A
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
Regular Meeting
August 4, 2015 Convened: 6:00 PM
Adjourned: 7:12 PM
1. CALL TO ORDER
The meeting was called to order at 6:00 PM by District No. 3, Chair Paula A. Lewis
Attendee Name 0
Title
District No. 3, Chair
District No. 5, Vice -Chair
District No. 1
Status
Arrived
Paula A. Lewis
Present
6:00 PM
Kim Johnson
Present
6:00 PM
Chris Dzadovsky
Present
6:00 PM
Tod Mowery
District No. 2
Present
6:00 PM
Frannie Hutchinson
District No. 4
Present
6:00 PM
Howard Tipton
Administrator
Present
16:00 PM
Bob Adolphe
Deputy County Administrator
Present
6:00 PM
Mark Satterlee
Deputy County Administrator
Present
6:00 PM
Daniel S. McIntyre
County Attorney
Present
6:00 PM
Katherine Barbieri
Asst. County Attorney
Present
6:00 PM
Edward Matthews
Parks, Recreation & Facilities Director
Present
6:00 PM
Don West
Public Works Director
Present
6:00 PM
Laurie Waldie
Utility Director
Present
6:00 PM
Beth Ryder
Community Services Director
Present
6:00 PM
Leslie Olson
Planning Manager
Present
6:00 PM
Ceretha Leon
Human Resources Director
Present
6:00 PM
Shai Francis
Director
Present
6:00 PM
Ron Roberts
Solid Waste Director
Present
6:00 PM
Sue Korunow
Clerk to the Board
Present
6:00 PM
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
2. INVOCATION
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF MINUTES
Board of County Commissioners minutes for the meeting of Tuesday, July 21, 2015
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Kim Johnson, District No. 5, Vice -Chair
SECONDER: Chris Dzadovsky, District No. 1
AYES: Lewis, Johnson, Dzadovsky, Mowery, Hutchinson
5. PUBLIC COMMENT (excluding Public Hearing items)
Dominique Claudio, 148 SW Ridgecrest Drive, Port St. Lucie, FL - A student at Keiser University where her
major is psychology came to address the Board about investing in Tourism. She commented on the existing
tourism activities but feels there are not enough activities and the existing ones are located in Fort Pierce
which she feels is not the most safe area. She stated something either needs to be done about the crime so
the existing activities can be expanded or something needs to be built in Port St. Lucie. Her solution would be
to build a mall or "City Place" like area which is all inclusive. She suggested a water park or zoo with the
understanding there would be a cost involved with the items but tourism would benefit the county and
outsiders who are visiting the area while provide a safe and fun time.
As the Chairman of the Tourism Development Committee, Commissioner Dzadovsky stated he appreciated her
comments and talked about the existing tourism investments around the county which have been completed.
He invited her to the next Tourism Development Council Meeting so she might share her comments with the
Council and hear their plans for the future. He asked her to email him so he can provide her with the next
agenda.
Commissioner Johnson encouraged Ms. Claudio to go downtown Fort Pierce to see what is going on and really
experience it.
Charlotte Stevenson, 2374 SE Calcutta Circle, Port St. Lucie, FL - A student at Keiser University who is enrolled
in forensic sciences spoke on the violent crime in Fort Pierce. She quoted statistics she had gathered for Fort
Pierce regarding the crime rate, violent crimes and most dangerous places to live. She stated the chances of
becoming a victim of one of those violent crimes in Fort Pierce were 1 in 73 and in Port St. Lucie they were
reduced to 2 in 1000. She suggested enlisting the participation of community to assist with the problem. The
Board thanked her for her ccomments.
Mike Martin, 4200 N. Hwy A1A, N. Hutchinson Island, FL - Came to ask when they would be done working on
the old bridge stating they have to wait a very long time to get over the bridge. He said there is never anyone
working there, people just walking over the bridge or just talking to the gate keeper but their doesn't ever
seem to be anyone working on the bridge.
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
Commissioner Dzadovsky asked if he had looked under the bridge where they are working on the structure
and Mr. Martin stated he didn't see anyone working there either.
Deputy County Administrator stated there is information on the County's website regarding the timeline for
the repairs on the bridge and he would provide that information to Mr. Martin after the meeting.
Raleigh Anderson, 2272 SE Main Street, Port St. Lucie, FL - A student at Keiser University majoring in criminal
justice came to speak about the employment rate in the county area. He spoke about the employers who
since 2013 have had closures or lay-offs which have had an affect on the unemployment rate. He spoke about
residential infrastructure in the area and suggested some ways to assist the problems in the area such as more
public transportation in the area, more tourist attractions, special tax breaks to corporations to draw them to
the county and create jobs and revenue and add more to the Civic Center in Port St. Lucie to help attract
people to the area and help generate more jobs and tax revenue.
Commissioner Lewis confirmed they were aware of the need for economic development and are working on a
plan to remedy it.
Commissioner Mowery commented on the Civic Center and the plan that was in place prior to the market
crash. That plan was withdrawn due to the crash and another vendor purchased the Center but at this time
nothing is forthcoming.
Commissioner Johnson stated they hear all the public's concerns and wanted to ensure they are doing what
can be done to work towards making a difference.
Commissioner Mowery spoke on crime in other areas and comparisons with the County about the things the
county is doing to move forward towards having a banner year.
Commissioner Johnson spoke about the joint effort with the Cities of Fort Pierce and Port St. Lucie against
crime.
George MacArthur, 5063 Melissa Lane, Fort Pierce, FL - Spoke about public transportation in the county. He
talked about the lack of transportation to the St. Lucie County Airport and suggested options such as
developing public transportation which would include parking near 195 or the Turnpike then people would
transport by bus or light rail or transportation could be looped all the way to downtown Fort Pierce. This
would be an alternative to building bigger, more congested roads near the airport and still meet the needs of
the growing air transport system.
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
6. PROCLAMATIONS APPROVAL
There are no items scheduled.
7. PRESENTATIONS
There are no items scheduled.
COMMENTS
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Commissioner Lewis noted the changes to the Agenda as follows:
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ADD ON: CONSENT AGENDA
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ADMINISTRATION
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8B. 3020: OF/IFAS MOU
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COUNTY ATTORNEY
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8C. 3001: First Amended and Restated Indian River Lagoon National Estuary Program Interlocal Agreement Q
MOVED FROM CONSENT AGENDA:
PLANNING & DEVELOPMENT SERVICES
Item 9A2. Ordinance Amending the Text of the Land Development Code Pertaining to the Eminent Domain
Waiver Process - 1st Waiver
8. CONSENT AGENDA
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kim Johnson, District No. S, Vice -Chair
SECONDER: Chris Dzadovsky, District No. 1
AYES: Lewis, Johnson, Dzadovsky, Mowery, Hutchinson
A. WARRANTS
Warrant Lists 41 - 44
B. ADMINISTRATION
Memorandum of Understanding (MOU) Between St. Lucie County and OF/IFAS
C. COUNTY ATTORNEY
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
1. Revised Agreement with Green3Power St. Lucie, LLC - Development of a Gasification
Facility to Process Municipal Solid Waste for St. Lucie County
2. First Amended and Restated Indian River Lagoon National Estuary Program Interlocal
Agreement
3. Revocable License Agreement - Paradise Park Addition - Robinson - Parcel ID Numbers:
1433-801-0139-000-5, 1433-801-0145-000-0 and 1433-801-0146-000-7
4. Byrne Memorial Justice Assistance Grant FFY 2015
D. COMMUNITY SERVICES
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1. Resolution - Shelter Plus Care Chronic Homelessness Grant Renewal (FL03971-41-1091404)
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2. Resolution - Shelter Plus Care Grant Renewal (FL03101-41-1091406)
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3. Resolution - State Housing Initiative Partnership (SHIP) FY 2015/2016
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E. COURT ADMINISTRATION
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There are no items scheduled.
F. ENVIRONMENTAL RESOURCES
State of Florida Department of Corrections Inmate Work Program Contract
G. HUMAN RESOURCES
There are no items scheduled.
H. MOSQUITO CONTROL & COASTAL MGMT. SERVICES
There are no items scheduled.
I. OFFICE OF MANAGEMENT & BUDGET
There are no items scheduled.
J. PARKS, RECREATION & FACILITIES
There are no items scheduled.
K. PLANNING & DEVELOPMENT SERVICES
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
1. Install & Rehabilitate Airport Navaids Budget Resolution Board Acceptance of FDOT
Funds for the Installation & Rehabilitation of Airport Navaids
2. Acceptance of Florida Department of Transportation (FDOT) Joint Participation
Agreement (JPA) for the Design and Construct Airport Access Road Project
3. Design & Construct 10L/28R South Apron Resolution - Board Acceptance of FDOT funds
for the Design & Construction of the 10L/28R South Apron
4. Airport Hanger and Office Sublease - Between Werner Amstutz & Fort Pierce FBO, LLC
L. PUBLIC SAFETY & COMMUNICATIONS
There are no items scheduled.
M. PUBLIC WORKS
Verada Ditch - Amendment No. 2
N. SHERIFF'S OFFICE
There are no items scheduled.
O. SOLID WASTE
There are no items scheduled.
P. SUPERVISOR OF ELECTIONS
There are no items scheduled.
Q. TRANSPORTATION PLANNING ORGANIZATION
There are no items scheduled.
R. UTILITIES
There are no items scheduled.
9. PUBLIC HEARINGS
A. PLANNING & DEVELOPMENT SERVICES
1. Ordinance - Proposed Future Land Use Map Amendment to Commercial, Ruffin
Properties, LLC - 2nd Reading
Senior Planner provided background information on the ordinance and a presentation
noting it was being brought before the Board to correct an error in the legal description
attached to Ordinance 15-003, approved by the Board of County Commissioners at a
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
public hearing on April 7, 2015. In order to correct the error, the Future Land Use Map
Amendment and concurrent rezoning must be reprocessed through three public
hearings. There was no new substantive data or analysis presented.
Staff requested the full data analysis be included in the minutes, therefore it will
be printed and attached to the hardcopy permanent record.
Dennis Murphy was present for questions from the Board. There were no
comments from the public or the Board.
Staff recommended Board approval to transmit the proposed large-scale Future
Land Use Map Amendment to the State Department of Economic Opportunity
and surrounding jurisdictions for review and comment.
Although no vote was required for the approval of the 1st reading, County
Attorney's counsel was to move forward with a vote as follows:
Commissioner Johnson moved, Commissioner Hutchinson seconded, approval of
retransmission of the proposed large-scale Future Land Use Map Amendment to
the State Department of Economic Opportunity and surrounding jurisdictions for
review and comment, and; upon roll call, motion carried unanimously.
RESULT: 1ST READING APPROVED Next:
10/6/2015 6:00 PM
2. Ordinance - Amending the Text of the Land Development Code Pertaining to the
Eminent Domain Waiver Process - 1st Hearing
Senior Planner provided background information on the ordinance amending the text of
the Land Development Code pertaining to the Eminent Domain Waiver (EDW) process -
1st Hearing. She outlined the benefit of the process and specifications of the previous
waiver vs. the proposed amendment.
Staff requested permission to schedule the second and final adoption hearing for
Tuesday, September 1, 2015.
PUBLIC HEARING:
Richard Neal, local attorney - Spoke about the timing issues regarding the EDW
processes which could occur noting he would be unable to attend the September 1st
meeting.
County Attorney recommended the Board pass a motion to schedule the second and
final adoption hearing for the Ordinance Amending the Test of the Land Development
Code pertaining to the Eminent Domain Waiver process for Tuesday, September 1, 2015
at 6:00 PM or as soon thereafter as may be heard.
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
B
C.
It was moved by Commissioner Dzadovsky, seconded by Commissioner Johnson, to
approve per the discussion held, and; upon roll call, motion carried unanimously.
RESULT: 1ST READING APPROVED Next:
9/1/2015 6:00 PM
PUBLIC WORKS
Resolution - Property Clean-up Special Assessment District
MSBU Project Manager provided background information on the proposed resolution.
Staff noted 42 properties were currently on the 2015 Property Clean-up Special
Assessment District Roll with assessment amounts ranging from $345.74 to $3,595.74.
Actions taken by the county include, but are not limited to mowing, trimming bushes,
trees & shrubs and securing windows, skylights, doors & pools. Staff provided further
information on the notification of affected property owners and assessments on owners
annual tax bills if not owner remedied.
PUBLIC HEARING:
An affected homeowner spoke regarding the assessment and her property asking if
there was still an opportunity to make payment on the assessment without the amount
being added to her annual tax bill. Staff confirmed she would be able to make payment
on the cost up until September 1, 2015.
Staff recommended Board approval of the Property Clean-up Special Assessment
District Annual Assessment Resolution and authorization for the Chair to sign
documents as approved by the County Attorney.
RESULT: APPROVED [UNANIMOUS]
MOVER: Kim Johnson, District No. 5, Vice -Chair
SECONDER: Frannie Hutchinson, District No. 4
AYES: Lewis, Johnson, Dzadovsky, Mowery, Hutchinson
COUNTY ATTORNEY
3008 : Request for an Order to Demolish Unsafe Structure at 199 Tumblin Kling Road,
Fort Pierce, FL
Assistant County Attorney provided background information with photos of the subject
property
Staff recommended, pursuant to the provisions of Section 7-42 of the St. Lucie County
Code of Ordinances and Compiled Laws, Board give the Code Enforcement Department
permission to proceed to use the lowest bidder to demolish the structure and clean the
property of all junk, trash and debris, and assess the entire cost of such demolition
against the real property which shall constitute a lien payable to St. Lucie County.
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Regular Meeting Tuesday, August 4, 2015 6:00 PM
PUBLIC HEARING:
Ray Villanova, Owner of structure at 199 Tumblin Kling Road, Fort Pierce, FL - Mr.
Villanova spoke on the difficulties he had encountered with his insurance company not
moving forward with settling the claim and them hindering his ability to proceed with
the demolition or granting the ability to enter the property to ascertain if there are any
salvageable property within the structure prior to demolition. Owner requested an
additional 60 days to prepare for demolition and permission to demolish the home
personally. The Owner is a licensed contractor and states he is able to perform the task
himself or hire necessary crew to perform the job.
Board members asked Mr. Villanova questions regarding his ability to perform the
project as well as the status of the insurance claim. They also spoke with staff regarding
statues and the ability to pass the Order with and extension allowing Mr. Villanova time
to proceed with demolition; if he did not perform said demolition within stated time
frame the County will proceed with the original Order to Demolish the Structure.
Wayne Davis, 197 Tumblin Kling Rd, Fort Pierce, FL - Mr. Davis expressed concern for
Mr. Villanova while requesting the Board confirm Mr. Villanova's qualifications as a
demolition contractor prior to allowing him to perform the demolition should the Board
rule in his favor. He feels the job property needs to be taken care of immediately, not
delayed any longer and prefers the county move forward with the demolition.
Commissioners discussed the timeline in regard to hurricane season and felt 30 days
would be sufficient time frame to perform the demolition and asked that it be added to
the Order.
It was noted if Mr. Villanova provides the demolition, he would be required to pull a
demolition permit. At the time of application his qualifications would be verified by the
Building and Code Department.
It was moved by Commissioner Hutchinson, seconded by Commissioner Dzadovsky, to
approve the Request for an Order to Demolish Unsafe Structure at 199 Tumblin Kling
Road, Fort Pierce, FL directing staff not to execute order for 30 days. If owner does not
demolish within 30 day extension; County will proceed with demolition as ordered, and;
upon roll call, motion carried unanimously.
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9 1 P a g e Packet Pg. 17
Regular Meeting Tuesday, August 4, 2015 6:00 PM
RESULT: APPROVE [UNANIMOUS]
MOVER: Frannie Hutchinson, District No. 4
SECONDER: Chris Dzadovsky, District No. 1
AYES: Lewis, Johnson, Dzadovsky, Mowery, Hutchinson
10. REGULAR AGENDA
There are no items scheduled.
T
11. ANNOUNCEMENTSLU
z
A. The Board of County Commissioners will hold an Informal Meeting on August 11, 2015 at 9 am U-
in Conference Room #3. 0
J
a
B. The Board of County Commissioners will hold a Regular Board meeting on August 18, 2015 at 9 00
am in the Commission Chambers of the Roger Poitras Administration Annex located at 2300 a
Virginia Avenue, Fort Pierce, FL. Q
C. The Board of County Commissioners will hold a Regular Board meeting on September 1, 2015 at
6 pm in the Commission Chambers of the Roger Poitras Administration Annex located at 2300
Virginia Avenue, Fort Pierce, FL.
12. MOTION TO ADJOURN
There being no further business to be brought before the Board, the meeting was adjourned
Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the
Circuit Court and available for inspection upon request.
10 1 Packet Pg. 18
07/31/15
FZABWARR
FUND TITLE
001
001460
001534
001538
001550
001560
001563
001567
001568
001571
101
101001
101002
101003
101004
102
102001
102114
102813
104003
107
107001
107002
107003
107006
107183
ill
112
120
122
126
129
130
130102
130119
139
140
140376
160
183
183004
183006
185015
189109
189110
190
215
310001
ST. LUCIE COUNTY - BOARD
WARRANT LIST #44- 25-JUL-2015 TO 31-JUL-2015
FUND SUMMARY
General Fund
FCTD Planning Grant
Metropolitan Planning/Section 5303
HUD Neighborhood Stab 3
HUD Shelter Plus Care
Section 112/MPO/FHWA/Planning
HUD CDBG FY 2013
DHS - CSBG FY 2015
Supp Svcs Veterans Families 2015
Safe Routes to School
Transportation Trust Fund
Transportation Trust Interlocals.
Transportation Trust/80o Constitut
Transportation Trust/Local Option
Transportation Trust/County Fuel Tx
Unincorporated Services Fund
Drainage Maintenance MSTU
Citrus & Saeger Strmwtr Treatment
White City Drainage Citrus & Saeger
Hurricane Frances Donations
Fine & Forfeiture Fund
Fine & Forfeiture Fund -Wireless Sur
Fine & Forfeiture Fund-E911 Surchar
Fine & Forfeiture Fund-800 Mhz Oper
F&F Fund -Court Related Technology
USDOJ Edward Byrne Grant
River Park I Fund
River Park II Fund
The Grove Fund
Indian River Estates Fund
Southern Oak Estates Lighting
Parks MSTU Fund
SLC Public Transit MSTU
FTA 5307-ARRA 2009 Capital Projects
FTA 5307 FY13
Palm Grove Fund
Airport Fund
FDOT New Port Ent 2nd street Imp
Plan Maintenance RAD Fund
Ct Administrator-19th Judicial Cir
Ct Admin.- Teen Court
Guardian Ad Litem Fund
FHFC SHIP 2014-2015
Home Consortium 2013
Home Consortium 2014
Sports Complex Fund
Sales Tax Revenue Bonds I&S Fund
Impact Fees -Library
EXPENSES
1,707,137.42
0.00
0.00
0.00
88.46
35,495.16
654.00
31, 987.50
0.00
0.00
11,137.34
0.00
15,854.36
1,377.00
15,462.47
0.00
9, 942.27
2,654.14
2,504.00
360.00
252,368.23
27,468.89
0.00
162.95
1,033.60
2,189.75
3,257.18
751.23
225.50
1,055.23
156.59
45,365.00
750.60
5, 642.00
0.00
970.43
197.22
18,480.08
21,652.76
1,398.77
1,516.92
434.57
0.00
0.00
2,872.00
8,374.69
500.00
10,747.69
PAGE
PAYROLL
544,592.78
312.64
1,365.49
2,067.93
64.72
9, 171.35
339.39
3, 871.20
449.60
1, 040.94
33,352.36
1,341.61
51,113.67
15,169.31
53,953.46
55,432.18
11,383.72
6, 486.97
0.00
0.00
153,208.74
1, 029.23
1,029.23
0.00
11,271.94
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,495.05
5.70
0.00
10,578.02
0.00
2, 926.58
4, 897.48
3,275.73
0.00
962.30
628.69
592.41
23, 647.78
0.00
0.00
1
Packet Pg. 19
07/31/15 ST. LUCIE COUNTY - BOARD
FZABWARR WARRANT LIST #44- 25-JUL-2015 TO 31-JUL-2015
FUND SUMMARY
FUND TITLE
316
County Capital
316001
5th Cent Fuel -Capital
318
County Capital -Transportation Bond
401
Sanitary Landfill Fund
418
Golf Course Fund
451
S. Hutchinson Utilities Fund
458
SH Util-Renewal & Replacement Fund
471
Water & Sewer District Operations
478
Water & Sewer District R&R
479
Water & Sewer Dist. -Cap Facilities
491
Building Code Fund
505
Health Insurance Fund
505001
Risk Management Fund
505002
Health Insurance Administration
611
Tourist Development Trust-Adv Fund
625
Law Library
801
Bank Fund
GRAND TOTAL
EXPENSES
131,132.00
523,050.47
149,410.98
451,873.79
4,472.87
9, 660.86
0.00
11,626.28
0.00
0.00
179.48
21,671.73
362.50
0.00
98.00
25,072.36
6,863.57
3,577,700.89
PAGE 2
PAYROLL
0.00
0.00
0.00
84,287.11
15,664.43
6,438.51
679.00
9, 154. 94
1,292.80
1,278.56
31,243.19
0.00
2, 648.89
2, 741.20
2,488.72
0.00
0.00
1, 164, 975. 55
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Packet Pg. 20
08/07/15
FZABWARR
FUND TITLE
001
001538
001550
001560
001563
001567
001568
101
101002
101003
101004
102
102001
104003
107
107001
107003
107006
115
118
121
130
130102
130111
130119
140
140001
140376
160
183
183001
183004
184217
184221
185014
190
310001
318
39012
401
418
451
471
491
505
505001
611
650
ST. LUCIE COUNTY - BOARD
WARRANT LIST #45- 01-AUG-2015 TO 07-AUG-2015
FUND SUMMARY
General Fund
HUD Neighborhood Stab 3
HUD Shelter Plus Care
Section 112/MPO/FHWA/Planning
HUD CDBG FY 2013
DHS - CSBG FY 2015
Supp Svcs Veterans Families 2015
Transportation Trust Fund
Transportation Trust/80o Constitut
Transportation Trust/Local Option
Transportation Trust/County Fuel Tx
Unincorporated Services Fund
Drainage Maintenance MSTU
Hurricane Frances Donations
Fine & Forfeiture Fund
Fine & Forfeiture Fund -Wireless Sur
Fine & Forfeiture Fund-800 Mhz Oper
F&F Fund -Court Related Technology
Sheraton Plaza Fund
Paradise Park Fund
Blakely Subdivision Fund
SLC Public Transit MSTU
FTA 5307-ARRA 2009 Capital Projects
FTA Cap Buses State of Good Repair
FTA 5307 FY13
Airport Fund
Port Fund
FDOT New Port Ent 2nd street Imp
Plan Maintenance RAD Fund
Ct Administrator-19th Judicial Cir
Ct Administrator-Arbitration/Mediat
Ct Admin.- Teen Court
S SLC Beach Rest 13SL1
S SLC Beach Restoration & Monit
FHFC SHIP 2013-2014
Sports Complex Fund
Impact Fees -Library
County Capital -Transportation Bond
S.Hutch Beach&Dune Restoration SAD
Sanitary Landfill Fund
Golf.Course Fund
S. Hutchinson Utilities Fund
Water & Sewer District Operations
Building Code Fund
Health Insurance Fund
Risk Management Fund
Tourist Development Trust-Adv Fund
Agency Fund
EXPENSES
493,309.49
178.14
62.00
1,384.60
836.00
2, 602.95
1,071.36
515.87
53,337.89
18,736.23
182.80
5,270.90
1,815.85
80.00
50,381.84
2,739.00
29,155.54
20,535.13
613.83
850.28
85.62
1,165.83
17,097.00
341,610.00
341,610.00
2, 677. 67
4,793.47
84,642.93
220.38
2,381.06
640.00
3,646.75
231;258.29
25,103.00
16,900.00
28,691.13
11,806.92
38,519.64
261,071.96
51,857.00
20,513.37
98.20
4,020.88
178.60
23,792.91
12,707.10
8,351.78
8, 650.88
PAGE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
796.80
0.00
0.00
0.00
1
Packet Pg. 21
08/07/15
FZABWARR
FUND TITLE
801 Bank Fund
ST. LUCIE COUNTY - BOARD
WARRANT LIST #45- 01-AUG-2015 TO 07-AUG-2015
FUND SUMMARY
EXPENSES
28,578.87
GRAND TOTAL: 2,256,330.94
PAGE 2
PAYROLL
0.00
796.80
Packet Pg. 22
8.C.1
ITEM NO. RES-2015-138
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
Katherine Barbieri, Asst. County Attorney
County Attorney
DATE: 08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Resolution - Amending the Library System's Patron Code of Conduct
On January 12, 2015, the Library Advisory Board reviewed and discussed preliminary draft(s) of an
updated Library System's Code of Conduct for Patron of St. Lucie County. On April 20, 2015, the Library
Advisory Board adopted the amended Patron Code of Conduct. On July 20, 2015, the Library Advisory
Board adopted the amended Patron Code of Conduct which included the appeals statement.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends Board approval of the amended Patron Code of Conduct and authorization for the
Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
Coordination/Signatures
Danie s. McIntyre, CoAnty ttorney 8/3/2015
Packet Pg. 23
8.C.1.a
Library System,
library stluof"eco.ggy
1111 1 11 1
Welcome!
The Library's mission is to advance knowledge,
inspire lifelong learning and to strengthen our
community. The Library's "Code of Conduct" is
designed to foster this mission. Toward these
ends, certain behavior becomes unacceptable
when it interferes with this mission and compro-
mises the rights of others, causes damage to
the buildings, equipment or materials, or causes
injury to oneself or others.
The Library System is supported by the taxes of
the residents of St. Lucie County who have a
right to expect each of our facilities to be clean,
pleasant and safe places for selecting materials,
browsing, reading, researching, writing, using Wi-
Fi, thinking, and attending Library programs.
Those willing to cease unacceptable behavior are
always welcome to stay. However, those unable
to comply will be asked to leave. If necessary, the
authorities will be called. Parents, guardians,
and/or caregivers are solely responsible for the
safety and behavior of their children. They are
advised that children, like all Library users, are
expected to comply with the Library's "Code of
Conduct," and a child who violates those rules
may be asked to leave Library premises.
People who have received a notice that restricts
future access to the Library may request a hear-
ing. The request must be made in writing within
48 hours of the notice (exclusive of weekends
and holidays). The Library Manager will conduct
an informal hearing of the people involved in the
incident. At the conclusion of the hearing, the
Manager may affirm, modify, or cause the notice
to be canceled. An appeal of the Manager's deci-
sion may be made to the County Administrator.
Packet Pg. 24 1
Examples of unacceptable Library behavior inclu 8•c.1.a
• Abusing or harassing Library patrons or staff physically or
verbally.
• Abusing or vandalizing Library buildings, materials,
computers, equipment or other property.
• Bathing, shaving, or washing clothes or other inappropriate
use of the restrooms.
• Begging, soliciting, hawking, peddling and/or other forms of
commercial activity.
• Behaving in a manner which reasonably can be expected
to disturb other patrons or staff.
• Being loud, unruly or boisterous.
• Bicycling, roller skating and/or skateboarding on Library
property.
• Bringing animals, except service animals for persons with
disabilities, into the Library.
• Bringing weapons, or facsimiles thereof, into the Library
unless authorized by law.
• Consuming or possessing any food or beverage at a Library
computer work station; small wrapped foods or dry snacks
and beverages in covered containers are permitted in other
Library areas.
• Engaging in sexual activity including inappropriate displays
of public affection.
• Entering staff areas of the facility without being
accompanied by a Library employee.
• Entering without shirts and shoes.
• Harassing, intimidating, stalking or prolonged staring at
patrons or staff.
• Leaving individuals, minors or adults requiring care or
supervision unattended for long periods of time or at closing.
• Loitering, sleeping or the giving the appearance of sleeping.
• Misusing the computers.
• Operating a radio, telephone or other device at a volume
that others can hear.
• Placing feet on table or chairs.
• Possessing, consuming or being under the influence of
alcohol or illegal drugs.
• Running, throwing or other forms of physical activity
inappropriate in a Library setting.
• Smoking or using other tobacco products including smoke-
less cigarettes.
• Stealing.
• Violating an active trespass warning.
• Violating the St. Lucie County Library System's Internet
Policy.
• Wearing perfumes or having bodily hygiene that generates
strong odors that is so offensive as to constitute a nuisance
or health risk to others.
Approved by the St. Lucie County Library Adviso
07/20/2015 Packet Pg. 25
8.C.1.b
RESOLUTION NO. 15 - XXX
A RESOLUTION AMENDING THE PATRON CODE OF CONDUCT FOR THE
LIBRARY SYSTEM OF ST. LUCIE COUNTY, FLORIDA
WHEREAS, the Board of County Commissioners for St. Lucie County, Florida (the "Board") has
made the following determinations:
WHEREAS, on January 12, 2015, the Library Advisory Board reviewed and discussed preliminary
draft(s) of an updated Library System's Code of Conduct for Patron of St. Lucie County.
WHEREAS, on April 20, 2015, the Library Advisory Board adopted the amended Patron Code of
Conduct for St. Lucie County.
WHEREAS, on July 20, 2015, the Library Advisory Board adopted the amended Patron Code of
Conduct which included the appeals statement.
Florida:
ATTEST:
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County,
1. The Board does hereby adopt the amended Patron Code of Conduct to include the appeals
statement, attached hereto and incorporated herein as Exhibit "A".
After motion and second, the vote on this resolution was as follows:
Chair, Paula A. Lewis
XXX
Vice Chair, Kim Johnson
XXX
Commissioner Chris Dzadovsky
XXX
Commissioner Tod Mowery
XXX
Commissioner Frannie Hutchinson
XXX
PASSED AND DULY ADOPTED this day of
2015.
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
Deputy Clerk Chair
APPROVED AS TO FORM AND
CORRECTNESS:
BY:
County Attorney
Packet Pg. 26
8.C.2
ITEM NO. (ID # 2962)
TO:
PRESENTED BY:
SUBMITTED BY:
cl miprT-
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
Katherine Barbieri, Asst. County Attorney
County Attorney
DATE
08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Second Amendment to the Facility Use Agreement for the St. Lucie County
Health Access Network C10-01-016
St. Lucie County Health Access Network, a not for profit organization (the "Network"), requested the use
of space at 3855 S. U.S. Highway 1, Fort Pierce, Florida (the "Site") to operate a free health clinic. The
parties desire to amend the Agreement to increase the size of the Facility leased to the Network and to
eliminate the annual electrical utility costs.
PREVIOUS ACTION:
On January 19, 2010, the parties entered into a Facilities Use Agreement which provided the Network to
construct and operate a free health clinic at the County's Facility located at 3855 S. U.S. Highway 1, Fort
Pierce, Florida. On March 19, 2013, the parties amended the Agreement to allow the Network to place
recycling container(s) on the facility for fund raising purposes related to the Clinic.
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends Board approval of the Second Amendment to the St. Lucie County Health Access
Network Facility Use Agreement and authorization for the Chair to sign documents as approved by the
County Attorney.
COMMISSION ACTION:
Packet Pg. 27
8.C.2
Coordination/Signatures
anie 5. McIntyre, C my ttorney 8/10/2615
Updated: 8/10/2015 4:33 PM by Donna Calise Page 2
Packet Pg. 28
SECOND AMENDMENT TO JANUARY 19, 2010
FACILITIES USE AGREEMENT BETWEEN ST. LUCIE
COUNTY AND ST. LUCIE COUNTY HEALTH ACCESS
NETWORK
C10-01-016
THIS SECOND AMENDMENT made and entered into on this day of 12015,
by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to
as "County," and ST. LUCIE COUNTY HEALTH ACCESS NETWORK, a Florida non-profit organization,
hereinafter referred to as "Network."
WITNESSETH:
WHEREAS, on January 19, 2010, the parties entered into a Facilities Use Agreement which
provided the Network to construct and operate a free health clinic at the County's Facility located at 3855
S. U.S. Highway 1, Fort Pierce, Florida.
WHEREAS, on March 19, 2013, the parties amended the Agreement to allow the Network to place
recycling container(s) on the facility for fund raising purposes related to the Clinic.
WHEREAS, the parties desire to amend the Agreement to increase the size of the Facility leased
to the Network.
NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree
as follows:
Paragraph 1. SITE of the Facilities Use Agreement, is hereby amended to read as follows:
2. SITE. The parties acknowledge and agree that the Facility is located at 3855 S.
U.S. Highway 1, Fort Pierce, Florida. The space that the Network will use for the health
clinic is approximately 3,650 feet as depicted by the yellow and blue highlights in Exhibit
A.
2. Paragraph 10. OPERATING COSTS: SIGNAGE of the Facilities Use Agreement, is hereby
amended to read as follows:
10. OPERATING COSTS: &WNA". The Network agrees to promptly pay
when due all of its operating, maintenance and servicing charges and costs, and janitorial
services. As set—eut in Paragraph 13, the Netwerk agrees te—parEhase�eau a+r
G9RditiGRORg 't f the Le stie ConteIn side ati., Of Netw eFkfs agFeement to
—1—
S:AATTY\AGREEMNTVEAC-USEVIIEALTII ACCESS NETWORK-2A.DOC%
Packet Pg. 29
2
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2. Except as amended, the terms and conditions of the January 19, 2010 Facilities Use Q
Agreement shall remain in full force and effect.
a�
x
IN WITNESS WHEREOF, the parties have executed this Agreement on the day of 04
, 2015. N
ATTEST:
BY:
WITNESSES:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
Deputy Clerk Chair
—2—
S:AATTY\ACREEMNT\FAC-ESEVMEAETII ACCESS NETWORK-2A.DOCX
APPROVED AS TO FORM AND
CORRECTNESS:
BY:
County Attorney
ST. LUCIE COUNTY HEALTH ACCESS
NETWORK, a Florida non-profit organization
BY:
Douglas M. Anderson, Executive Director
Packet Pg. 30
■
Yellow — Original HANDS Clinic
W Added space to the HANDS Clinic
EXHIBIT
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9
Packet Pg. 31
8.C.3
ITEM NO. (ID # 3023)
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
JoAnn Riley, Property Acquisitions Manager
Property Acquisition Division
DATE: 08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Revocable License Agreement - Kevin Parker - 5203 South Indian River
Drive - Parcel 3401-600-0004-000-0
Mr. Parker would like to bring utilities to his dock on the east side of Indian River Drive by directional bore
under the pavement of Indian River Drive. He will be using a licensed directional boring contractor and
any future damage to the road in this location will be his responsibility.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends that the Board approve the Revocable License Agreement, authorize the Chair to sign
the Revocable License Agreement and direct Mr. Parker to record the Revocable License Agreement in the
Public Records of St. Lucie County, Florida.
COMMISSION ACTION:
Coordination/Signatures
Danie 5. McIntyre, c�nty ttorney 8/7/2015
Packet Pg. 32
E MIDWAY RD
8.C.3.a
3
1 5001
501
.ti
5203
1 4. t s
OeL-lu�q
Packet Pg. 33
8.C.3.c
This instrument prepared by:
Janet LiCausi
under the direction of
Daniel S. McIntyre, County Attorney
2300 Virginia. Avenue
Fort Pierce, FL 34982
REVOCABLE LICENSE AGREEMENT
THIS AGREEMENT, made and entered this day of 2015, by and between
ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and KEVIN
PARKER, ---a-- married man, whose address is 1150 Dowell Rd., Rockwall, TX 35032 34981
("Owner")
WHEREAS, the Owner owns the property described as follows:
LOCATION: 5203 INDIAN RIVER DRIVE
TAX I.D. 3401-600-0004-000/0
WHEREAS, the Owner desires to install a two (3) inch PVC conduit under Indian River
Drive at a depth of 36 inches, which will encroach the entire width of Indian River Drive right-
of-way.
WHEREAS, the County is willing to permit the Owner to use Indian River Drive right-of-
way to install and maintain a utility crossing subject to the terms and conditions set forth in this
Revocable License Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the
parties agree as follows:
1. The County agrees to grant the Owner a Revocable License Agreement for the
purpose of installing a two 3-inch PVC conduit pipe to their dock lying on the East side of Indian
River Drive as indicated in the attached sketch and incorporated herein as Exhibit "A". The
drilling must be performed by a licensed directional bore contractor. The utility crossing will
Packet Pg. 35
8.C.3.c
encroach the entire width of Indian River Drive right-of-way and extend 15-feet on either side.
This license shall extend only to the above -referenced utility crossing and shall not extend to
the construction and/or installation of any additional structures or utilities. Upon completion
and final inspection, provide the County with an "as built" sketch of the location of the crossin
and apply for a Right-of�-_Way__pe__rmit. The Right -of -Way permits are available on line with the
Engineering Department
2. The sole purpose of this Revocable License Agreement is to allow the Owner a
means of providing water or electric between their property on the West side of Indian River
Drive and the dock on the East side of Indian River Drive.
3. Pursuant to the terms and conditions contained in this Agreement, the County
authorizes the Owner to keep and maintain the two 3-inch PVC conduit pipe under Indian River
Drive, to adequately provide utility service between their property on the West and East side of
Indian River Drive. Any washouts or damage on the sides of the road caused by this installation
will be the responsibility of the applicant to repair.
4. The Owner is required to have a licensed driller install the utility crossing in
accordance with Standard Specifications for Public Works Construction in St. Lucie County,
Florida, and FDOT Standards, together with a Right of Way Permit, Maintenance of Traffic Plan
for approval prior to construction and provide notice to the County Engineer with a schedule
for construction.
5. This Revocable License Agreement shall be binding on future successors and
assignees of the Owner provided that Owner gives adequate notice to the County pursuant to
Paragraph Twelve (12) of this Agreement.
6. The County shall have the right, at the sole discretion of the County Engineer, to
Packet Pg. 36
8.C.3.c
terminate this Agreement with or without cause and require removal of the encroachment at
the Owner's sole expense upon ninety (90) days written notice to the Owner. The County
Engineer may, in lieu of termination, request that the Owner perform certain alterations to the
two 3-inch conduit pipes to the dock lying on the East side of Indian River Drive, at the Owner's
sole expense. However, if such alteration is not performed to the satisfaction of the County
Engineer, the County shall be entitled to exercise its right to terminate this Agreement.
7. Upon the abandonment of the installation of the utility improvements, the
expiration of this Revocable License Agreement, or the revocation of this Revocable License
Agreement, whichever occurs first, the Owner shall be responsible for the removal or plugging
of the abandoned utility as directed by the County Engineer, consistent with the specifications
of the County in force at such time.
8. The term of this Revocable License Agreement shall begin on the date first above
written and shall remain in effect unless otherwise revoked or abandoned as provided herein
9. Owner agrees to relocate the referenced improvements, at any time and at no
cost to the County, if necessary for the maintenance or improvements of Indian River Drive by
the County.
10. The two 3-inch PVC conduit pipes to the dock lying on the East side of Indian
River Drive, shall be installed in accordance with all applicable building codes and permitting
regulations of the County and shall be maintained solely at the expense of the Owner. Any
maintenance activity will be subject to the written approval of the County Engineer.
11. The Owner agrees to allow County employees access to the location of the utility
service crossing for County purposes as determined by the County Engineer.
12. All notices, request and other communications dealing directly or indirectly with
Packet Pg. 37
8.C.3.c
this license shall be in writing and shall be (as elected by the person giving such notice) hand
delivered by messenger or carrier service, teiecommunicated, or mailed by registered or
certified mail (postage prepaid) return receipt requested, address to:
As to County:
County Engineer
Engineering Division
2300 Virginia Avenue, 2nd Floor
Fort Pierce, FL 34982
As to Owner:
Kevin Parker
5203 S. Indian River Drive
Fort Pierce, FL 34982
With Copies to:
County Attorney
2300 Virginia Avenue, 3rd Floor
Fort Pierce, FL 34982
or to such other address as any party may designate by notice complying with the terms of this
section. Each such notice shall be deemed delivered (a) on the date delivered if by personal
delivery, (b) on the date upon which the return receipt is signed or delivery is refused or the
notice is designated by the postal authorities as not deliverable, as the case may be, if mailed
13. The Owner shall indemnify and hold the County harmless from and against all
claims, liability, demands, damages, expenses, fees, fines penalties, suits, proceedings, actions
and costs of actions, including reasonable attorney's fees of any kind or nature arising or in any
way connected with the use, occupation, management, or control of the above property by
County or its' agents, servants, employees, patrons, or invitees, or resulting in injury to persons
or property, or loss of life or property of any kind or nature whatsoever, sustained during
Owner's use of the property.
14. The Owner shall promptly record this Revocable License Agreement in the
Official Records of St. Lucie County, Florida. The Owner shall pay any document excise taxes
and the cost of recording this Revocable License Agreement.
Packet Pg. 38
8.C.3.c
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year above
first written.
ATTEST:
DEPUTY CLERK
WITNESS:
STATE OF 7----x-3 S
COUNTY OF 0-4Lt,45
ST. LUCIE COUNTY
BOARD OF COUNTY COMMISSIONERS
CHAIR
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
x"
KEVIN PARKER
The foregoing instrument was acknowledged before me this 2q day of J��
2015, by KEVEN PARKER, who produced 0 Tx Orwee - Lr`fts'q(type of identification) and who
did take an oath.
WITNESS my hand and official seal, this a9�4 day of J u — A.D., 2015.
Notary Public Stamp
KAFHRYNE EVANS
�'. Notary Put)lic, State of Texas $t natur of Nota ublic
My Commission Expires
April 26, 2018
h111lt1t�`
Packet Pg. 39
8.C.4
ITEM NO. (ID # 3027)
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
Mark Godwin, Criminal Justice Coordinator
Criminal Justice Division
DATE: 08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Interagency Agreement with the Florida Department of Juvenile Justice for
the Operation of the Juvenile Assessment Center for FY15
In 2005, St. Lucie County funded the Juvenile Assessment Center (JAC) as an eighteen -month pilot project.
In 2007, the Board again funded the JAC, with two thirds of the funding being provided by the Cities of
Fort Pierce and Port St. Lucie along with court fine contributions. On April 27, 2010, the Board terminated
the contract with the vendor who operated the JAC.
The JAC is a 24-hour central receiving, booking program serving juveniles throughout St. Lucie County.
After taking juveniles to the JAC, law enforcement officers can return to assigned duties within
approximately 15 minutes, thereby saving an average of three (3) hours per juvenile case. Prior to the
JAC, officers had to take the juveniles to the jail for booking. The jail is not currently able to
accommodate juveniles. Once a juvenile arrives at the JAC, they are electronically fingerprinted and
photographed. The juveniles then are screened to determine if they are going to be placed in the
detention center.
The Board approved interagency agreements with the Department of Juvenile Justice (DJJ), since October
2010, and it has provided staff for the booking, screening, fingerprinting and photographing of juveniles.
PREVIOUS ACTION:
Since October 2010, the Board has approved the Department of Juvenile Justice to operate the Juvenile
Assessment Center (JAC).
FINANCIAL IMPACT:
Sufficient funding is available from the Juvenile Assessment Center account - JAC (107-2360-549925-
6291).
RECOMMENDATION:
Staff recommends that the Board approve the Interagency Agreement with the DJJ for the operation of
the JAC Center for FY15/16. Since DJJ is a Department of State Government, this Agreement can be
Packet Pg. 40
8.C.4
approved without an RFP.
COMMISSION ACTION:
Coordination/Signatures
Danie 5. McIntyre, C my ttorney 8/7/2015
Updated: 8/11/2015 5:05 PM by Donna Calise Page 2
Packet Pg. 41
INTERAGENCY AGREEMENT
THIS AGREEMENT is made and is effective the 1 st day of October, 2015, by
and between St Lucie County Government and the Department of Juvenile Justice
(hereinafter referred to as DJJ).
WITNESSETH:
WHEREAS, both parties to this agreement are committed to providing statutorily
mandated coordinated and effective services to the citizens of St Lucie County; and
WHEREAS, both parties agree that sharing resources, where feasible, will result
in a benefit to all citizens of St Lucie County; and
WHEREAS, the DJJ will operate a Booking and Screening Unit located at 1215
Bell Avenue, Fort Pierce, Florida 34982
WHEREAS, St Lucie Government has historically handled the booking
(fingerprinting and photographing) of juveniles arrested for criminal violations in
St Lucie County;
NOW THEREFORE, the parties agree as follows:
The recitals contained above are true, correct and incorporated herein by
reference.
2. St Lucie County Government shall pay the total sum of $185,576.04
annually to DJJ through monthly payments of $15,464.67 from October 1,
2015 through September 30, 2016, to assist in the operation of the
Booking and Screening Unit. DJJ shall use these funds to hire qualified
personnel who will perform the "booking" (fingerprinting and
photographing) responsibility for juveniles arrested in St Lucie County.
These funds may also be used to help defray any costs directly associated
with the booking process. Payments are to be made by the 101h of each
month for the previous month.
DJJ shall make any and all data complied during the "booking" process
available to the St Lucie County Government or authorized agent(s) and
will also submit such data as required pursuant to Florida State Statute to
the Florida Department of Law Enforcement.
4. DJJ further agrees that the Booking and Screening Unit will be available
seven days per week, twenty-four hours a day, to temporarily house any
juveniles lawfully detained by St Lucie County law enforcement agencies,
Packet Pg. 42
with the exception of those juveniles who are to be incarcerated at the St
Lucie County Jail.
5. This agreement shall be effective from October 1, 2015 until September
30, 2016.
6. This agreement may be terminated by either party with thirty (30) days
notice received in writing.
7. This agreement may only be amended or modified upon approval of both
parties. Any modification or amendment to the document shall not be
valid until such approval has been obtained.
8. All youth that do not meet Detention Criteria and need to be placed will be
processed and placed in accordance with the CYF/DJJ lockout agreement.
IN WITNESS WHEREOF, the duly authorized representatives of each of the Parties
hereto have executed this Interagency Agreement as of the Effective Date.
St Lucie County Government
LM
Name:
Title
(Signature)
(Print)
(Print)
Department Of Juvenile Justice
U51A
Name:
Title
(Signature)
(Print)
(Print)
Packet Pg. 43
8.C.5
ITEM NO. (ID # 2989)
TO:
PRESENTED BY:
SUBMITTED BY:
cl miprT-
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
Heather Young, Asst. County Attorney
County Attorney
DATE
08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Transit Shelter Agreement - Church of God by Faith, Inc.
In order to better serve the riders of the fixed route bus system, Church of God by Faith, Inc. has agreed
to allow the installation of a transit shelter on property owned by the Church at 3015 Avenue Q in Fort
Pierce. Attached to this agenda item is a proposed agreement which provides for the construction,
installation, maintenance and use of the transit shelter. The County will be responsible for the
construction and maintenance of the shelter once installed. The Church has agreed to provide a 6' x 15'
easement for the shelter site.
PREVIOUS ACTION:
FINANCIAL IMPACT:
Funding for this project is available in fund numbers: 130105, 130109,130113, 130114 and 130119. The
Organization Unit, Object and Program are as follows 4910-552200-094602.
RECOMMENDATION:
Staff recommends Board approval of the Transit Shelter Agreement - Church of God By Faith, Inc. and
authorization for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
A
—V— 4LW�.
Heather Young, Asst. County Attorney
Coordination/Signatures
7/17/2015
Packet Pg. 44
AGREEMENT FOR THE
CONSTRUCTION, INSTALLATION, MAINTENANCE AND USE
OF TREASURE COAST CONNECTOR SHELTERS
BETWEEN SAINT LUCIE COUNTY
AND
CHURCH OF GOD BY FAITH, INC.
THIS AGREEMENT is made and entered into this day of
2015, by and between ST. LUCIE COUNTY, a political subdivision of the State of
Florida, by and through its Board of County Commissioners (referred to hereinafter as County) and
CHURCH OF GOD BY FAITH, INC., a Florida non-profit corporation, (referred to hereinafter as Owner).
WITNESSETH:
WHEREAS, the County's transportation provider, Community Transit, (referred to hereinafter as
Treasure Coast Connector) serves as the public transit system within the St. Lucie County geographical
boundaries; and
WHEREAS, the County desires to locate transit shelters throughout the route systems to serve
passengers of the Treasure Coast Connector transit system including a site on property owned by the
Owner at 3015 Avenue Q, Fort Pierce, Florida (the Site); and,
WHEREAS, the installation of a transit shelter on the Site will assist in the transportation of citizens
throughout the community; and,
WHEREAS, the purpose of this Agreement is to establish responsibility for location and
maintenance of community bus shelters; and,
NOW, THEREFORE, in consideration of the conditions contained in this agreement, Church of God
by Faith, Inc. and the County agree as follows:
1. County Responsibilities.
A. Provide a schematic drawing of the location of the proposed shelter to the Owner, for
review and approval.
B. Obtain any necessary permits from the City of Fort Pierce for the installation of bus
shelter.
C. Purchase and install a transit shelter on the Site as agreed upon by the parties. The
transit shelter will be five foot wide by twelve foot long, contain a bench, and trash
receptacle and bike rack, if needed. The transit shelter must meet applicable and
current Americans with Disabilities Act guidelines regarding interior spaces and
accessibility.
D. Provide architectural and engineering detail and specifications of the proposed shelter to
the City of Fort Pierce for its review and approval.
1
Packet Pg. 45
E. Install a ten foot by fifteen foot by six inch thick concrete pad in compliance with Florida
Transit Facility Guidelines and the Americans with Disabilities Act for accessibility as part
of the shelter installation, as set forth in the specifications attached hereto and
incorporated herein as Exhibit "A".
F. Where necessary, to comply with the Americans with Disabilities Act guidelines and
requirements, construct additional appurtenances to connect the shelter to the curb
create ADA compliant access from the existing adjacent sidewalk to the shelter and from
the shelter to the location where the bus would normally be boarded. Such items shall
include but are not limited to pedestrian ramps, handrails, tactile warning devices and
associated earthwork and grading necessary to meet ADA.
G. Remove bus shelters from locations and restore the site to its original condition within
thirty (30) days calendar of the date said shelter is no longer utilizes as a permanent stop
on the bus route.
H. Promptly repair or replace all damaged parts and permanent appointments to the
shelter including, but not limited to, the mosaic bench, bike rack, trash receptacle, and
planter.
I. Provide an overall map displaying shelter locations and bus routes.
2. Owner Responsibilities. The Owner shall have the following responsibilities:
A. Empty trash receptacles, remove debris and maintain shelter amenities on a weekly
schedule unless a more frequent schedule is needed to maintain shelter's cleanliness as
determined by either party.
B. Clean each bus shelter on a bi-monthly schedule unless a more frequent schedule is
needed to maintain the shelter cleanliness as determined by either party.
3. Term; Termination. The term of this Agreement shall begin on the date first written above,
(hereinafter referred to as the "Commencement date"), and shall terminate fifteen (15) years from that
date. The term of this Agreement may be extended for additional five (5) year periods upon the mutual
consent of both parties. Either party shall have the right to terminate this Agreement for cause upon
ninety (90) days prior written notice to the other party.
4. Liability. The parties to this Agreement shall not be deemed to have assumed any liability for the
negligent or wrongful acts, or omissions of the other party, or their respective officers, employees,
servants or agents. Nothing contained herein shall be construed as a waiver by the County of the liability
limits established in 768.28, Florida Statutes (2014).
5. Notice of Complaints or Suits. Each party will promptly notify the other of any citizen complaint,
claim, suit, or cause of action threatened or commenced against it which arises out of or relates, in any
manner, to the performance of this Agreement. Each party agrees to cooperate with the other in any
investigation either may conduct, the defense of any claim or suit in which either party or the transit
provider is named, and shall do nothing to impair or invalidate any applicable insurance coverage.
6. Public Records. The Owner shall allow public access to all documents, papers, letters, or other
material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Owner in
conjunction with this Agreement. Specifically, the Owner shall:
2
Packet Pg. 46
a. Keep and maintain public records that ordinarily and necessarily would be required by
the County in order to perform the service.
b. Provide the public with access to public records on the same terms and conditions that
the County would provide the records and at a cost that does not exceed the cost provided in state law
or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
d. Meet all requirements for retaining public records and transfer, at no cost, to the County,
all public records in possession of the contractor upon termination of the contract and destroy any
duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the County in a format that is
compatible with the information technology systems of the County.
7. Notice. All notices required by law and by this lease to be given by one party to the other shall
be in writing, and the same shall be sent by certified mail, return receipt requested to:
To County:
St. Lucie County Administrator
2300 Virginia Avenue
Administration Annex
Fort Pierce, Florida 34982
To Owner:
Church of God by Faith, Inc.
2409 Old Middleburg Road North
Jacksonville, FL 32210
With copy to:
St. Lucie County Attorney
2300 Virginia Avenue
Administration Annex
Fort Pierce, Florida 34982
With copy to:
Church of God by Faith, Inc.
1619 Avenue I
Fort Pierce, Florida 3495C
or to such other address(es) as a party may designate by writing to the other. The effective date of any
notice shall be the date that such notice is received or refused.
8. Severability.
If any section, subsection, sentence, clause, provision or part of this agreement shall be held
invalid for any reason, the remainder of this agreement shall not be affected.
9. Assignment.
Neither party may assign their rights or obligations under this Agreement without the written
consent of the other party which consent shall not be unreasonably withheld. Any attempt to effect an
assignment without the other party's prior written consent shall be deemed a default under this
Agreement.
10. Non -Discrimination.
Packet Pg. 47
Church of God by Faith, Inc. for itself, successors in interest, and assigns, as a part of the
consideration hereof, does hereby covenant and agree that no person on the grounds of face, color,
national origin or sex shall be excluded from participation in, be denied the benefits or, or otherwise be
subjected to discrimination in the use of the Site.
11. Entire Agreement.
This Agreement and the attachments hereto represents the entire understanding and agreement
between the parties with respect to the subject matter hereof, and supersedes all other negotiation,
understandings, and representations (if any) made by and between such parties.
12. Amendments.
The provisions of this Agreement may not be amended, supplemented, waived or changed orally,
but only in writing signed by the party as to whom enforcement of any such amendment, supplement,
waiver or modification is sought and making specific reference to this Agreement.
13. Governine Law: Venue.
This Agreement and all transactions contemplated by this Agreement shall be governed by, and
construed and enforced in accordance with, the internal laws of the State of Florida without regard to
principles of conflicts of laws. In the event it is necessary for either party to initiate legal action regarding
this Agreement, venue shall be in the Nineteenth Judicial Circuit in and for St. Lucie County, Florida, for
claims under state law and the Southern District of Florida, for claims under state law and the Southern
District of Florida for any claims which are justiciable in federal court.
IN WITNESS THEREOF, the parties have executed the Agreement as of the date the Agreement is
executed by the St. Lucie County Board of County Commissioners.
ATTEST:
DEPUTY CLERK
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
CHAIR
APPROVED AS TO FORM AND
CORRECTNESS
COUNTY ATTORNEY
Packet Pg. 48
ATTEST:
SECRETARY
CHURCH OF GOD BY FAITH, INC.
BY:
PRESIDENT
(SEAL)
S:\atty\agreement\Transit Shelter.Church of God by Faith.doc
Packet Pg. 49
8.C.6
ITEM NO. (ID # 3029)
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
Heather Young, Asst. County Attorney
County Attorney
DATE: 08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Permission to Advertise - Amendment to Alarm Ordinance
Attached to this agenda item is a copy of a proposed Ordinance which would create Section 18-102
(Same -Appeals), Article IV (Alarm Systems) of the St. Lucie County Code of Ordinances. The proposed
amendment would establish a process for appealing a false alarm determination and/or fine.
PREVIOUS ACTION:
On May 19, 2015, the Board of County Commissioners adopted Ordinance No. 15-05 which amended
Chapter 18, Article IV (Alarm Systems) of the St. Lucie County Code of Ordinances.
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff requests permission to advertise a proposed Ordinance for public hearing on September 15, 2015, at
9:00 a.m., or as soon thereafter as may be heard.
COMMISSION ACTION:
Coordination/Signatures
Danie s. McIntyre, CoAnty ttorney 8/7/2015
Packet Pg. 50
C�]:T11�I_LL�i,L��•I���:1:1
AN ORDINANCE AMENDING CHAPTER 18, ARTICLE IV, (ALARM
SYSTEMS), OF THE CODE OF ORDINANCES OF ST. LUCIE COUNTY,
FLORIDA, BY CREATING SECTION 18-102 (SAME -APPEALS) TO
ESTABLISH AN APPEAL PROCEDURE FOR DETERMINATION OF
FALSE ALARMS; PROVIDING FOR SEVERABILITY; PROVIDING FOR
FILING WITH THE DEPARTMENT OF STATE; PROVIDING AN
EFFECTIVE DATE; PROVIDING FOR ADOPTION; AND PROVIDING
FOR CODIFICATION.
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the
following determinations:
1. On November 17, 1982, the Board adopted Ordinance No. 87-44 which created
Chapter 1-2.5, "Alarm Systems", of the St. Lucie County Code of Ordinances and Compiled Laws,
to establish standards and regulate intrusion, holdup, and other emergency signals from alarm
users which require law enforcement and fire/rescue response or investigation.
2. On August 24, 1999, the Board adopted Ordinance No. 99-10 which amended
Chapter 1-2.5 to clarify and strengthen the regulation of alarm systems in the County in order to
better serve the residents of the County through more efficient use of law enforcement and
fire/rescue services.
3. On August 12, 2014, the Board adopted Ordinance No. 14-020 which amended
and recodified the St. Lucie County Code of Ordinances, including the recodification of Chapter
1-2.5 as Article IV (Alarm Systems) of Chapter 18, (Emergency Management and Emergency
Services).
4. On May 19, 2015, the Board adopted Ordinance No. 15-05 which further amended
Article VI of Chapter 40 of the St. Lucie County Code of Ordinances to ensure consistency with
the requirements of state law and to provide for a more efficient means of processing alarm
system permit applications and collecting false alarm charges.
4. It is in the best interest of the health, safety and welfare of the County's residents
to further amend Article VI of Chapter 40 of the County Code of Ordinances to provide for appeal
of a false alarm determination and fine.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of St. Lucie
County, Florida, as follows:
1
Underlined passages are added.
Str --- E1g passages are deleted.
Packet Pg. 51
PART A. Section 18-102 (Same -Appeals) of Article IV (Alarm Systems) of Chapter 18
(Emergency Management and Emergency Services) of the Code of Ordinances of St. Lucie
County is created to read as follows:
Sec.18-102. Same -Appeals.
(a) An alarm user may appeal assessment of the fine(s) to the County's designated Alarm
Administrator by filing a written request for review setting forth the reasons for the appeal within
fourteen (14) calendar days of the date of the notice of the assessed fine(s). The failure to file a
request for an appeal within this time period shall constitute a waiver of the right to contest the
assessment of the fine(s). The Alarm Administrator or designee shall serve as the Hearing Officer
for all appeal hearings under this section. The filing of a request for an appeal shall stay the
assessment of the fine(s) until the Hearing Officer renders a final decision. Upon receipt of a
timely written request for an appeal, a hearing will be scheduled before the Hearing
Officer. Notice of the hearing will be sent to the alarm user after receipt of the request for
appeal. The Hearing Officer shall conduct a hearing and consider the evidence presented. At the
conclusion of the hearing, the Hearing Officer shall issue findings of fact, based upon the evidence
presented, and conclusions of law, and shall issue a written order.
(b) Any person aggrieved by a decision of the Hearing Officer pursuant to this article may,
within thirtv (30) days after rendition of the decision, petition for certiorari review to the circuit
court in the Nineteenth Judicial Circuit in and for the county.
PART B. SEVERABILITY.
If any provision of this Ordinance or the application thereof to any person or circumstance
is held invalid, it is the intent of the District that the invalidity shall not affect other provisions or
applications of the Ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this Ordinance are declared severable.
PART C. FILING WITH THE DEPARTMENT OF STATE.
The Clerk is hereby directed forthwith to send a certified copy of this ordinance to the
Bureau of Administrative Code and Laws, Department of State, the Capitol, Tallahassee, Florida
32304.
PART D. EFFECTIVE DATE.
This Ordinance shall take effect on October 1, 2015.
PART E. ADOPTION.
After motion and second, the vote on this ordinance was as follows:
2
Underlined passages are added. St r --- e1g passages are deleted.
Packet Pg. 52
Chair Paula A. Lewis
XX
Vice Chair Kim Johnson
XX
Commissioner Chris Dzadovsky
XX
Commissioner Tod Mowery
XX
Commissioner Frannie Hutchinson
XX
PART F. CODIFICATION.
Provisions of this ordinance shall be incorporated in the Code of Ordinances of St. Lucie
County, Florida, and the word "ordinance" may be changed to "section," "article," or other
appropriate word, and the sections of this ordinance may be renumbered or relettered to
accomplish such intention; provided, however, that Parts K through 0 shall not be codified.
PASSED AND DULY ADOPTED this XX day of XX, 2015.
ATTEST:
Deputy Clerk
3
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
Chair
APPROVED AS TO FORM AND
CORRECTNESS:
County Attorney
Underlined passages are added. St r --- e1g passages are deleted.
Packet Pg. 53
8.C.7
ITEM NO. RES-2015-139
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
Daniel S. McIntyre, County Attorney
County Attorney
DATE: 08/18/2015
Resolution - Amendment to the Investment Policy
*CONSENT AGENDA\COUNTY
ATTORNEY
Pursuant to Section 218.415, Florida Statutes, counties that have custody of public funds in excess of the
amounts needed to meet current expenses who elect to conduct investment activity themselves rather
than depositing those funds in the Local Government Surplus Funds Trust Fund for investment by the
State Board of Administration, are required to conduct such investment activity in accordance with a
written investment policy adopted by the Board of County Commissioners.
The Clerk has proposed changes to the County's Investment Policy, which proposed changes are attached
to the draft Resolution as Exhibit "A." On May 28, 2015, the County's Investment Committee met and
voted to recommend approval of the proposed changes.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends that the Board adopt the attached Resolution and authorize the Chair to sign the
Resolution.
COMMISSION ACTION:
Packet Pg. 54
8.C.7
Coordination/Signatures
anie 5. McIntyre, C my ttorney 8/10/2615
Updated: 8/11/2015 3:37 PM by Donna Calise Page 2
Packet Pg. 55
8.C.7.a
COUNT
F L 0 R I D A
ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
INVESTMENT POLICY
TABLE OF CONTENTS
I.
SCOPE..................................................................................................................................2
E
Q
II.
INVESTMENT OBJECTIVES................................................................................................... 2
0
w
3
O
III.
DELEGATION OF AUTHORITY 2
o:
IV.
INVESTMENT PERFORMANCE AND REPORTING............................................................
2-3
Cl)
V.
PRUDENCE AND ETHICAL STANDARDS ..............................................................................
3
N
cn
w
VI.
AUTHORIZED INVESTMENTS ...........................................................................................
3-5
VI I.
MATURITY AND LIQUIDITY REQUIREMENTS.....................................................................
5
a
VIII.
PORTFOLIO COMPOSITION
5-9
r
c
E
a�
IX.
RISK AND DIVERSIFICATION...............................................................................................
9
c
m
X. AUTHORIZED INVESTMENT INSTITUTIONS AND DEALERS ................................................ 9 c
m
E
XI. THIRD PARTY CUSTODIAL AGREEMENTS 10 Q
XII. MASTER REPURCHASE AGREEMENT 10 v
w
c
a�
XIII. BID REQUIREMENT 10-11
V
r
XIV. INTERNAL CONTROLS.................................................................................................. 11-12 a
Revised on Jul
Packet Pg. 56
8.C.7.a
I. SCOPE
This investment policy applies to all surplus funds held by or for the benefit of the St. Lucie
County Board of County Commissioners, hereinafter referred to as the County.
These policies were adopted using Sections 125.31 and 218.415, Florida Statutes. Bond
proceeds may be further limited or expanded by their respective bond resolutions or covenants
and shall not be considered to be in conflict with the Investment Policy.
II. INVESTMENT OBJECTIVES
The County shall strive to achieve with each investment opportunity, the following
objectives, in ORDER OF PRIORITY:
1. SAFETY - The primary objective of the County's investment activities is the
protection of investment capital.
2. LIQUIDITY - The County's investment strategy will provide sufficient liquidity such
that cash flow requirements are met through the utilization of marketable securities
with structured maturities.
3. INVESTMENT INCOME - In investing public funds, the County will strive to maximize
the return on the portfolio but will minimize investment risk.
III. DELEGATION OF AUTHORITY
The responsibility for providing oversight and direction in regard to the management of the
investment program resides with the Clerk of the Circuit Court. The Board of County
Commissioners will appoint an Investment Committee that will serve in an advisory capacity and
report to the Board of County Commissioners. Each Commissioner will select one of the five
Investment Committee members who will possess relevant financial experience. The Investment
Committee shall meet quarterly to review the Clerk's investment strategy and results. The
Investment Committee will rely on the Clerk of the Circuit Court, the Finance Director and their
staff for support. The management responsibility for all Board's funds in the investment program
and investment transactions is delegated to the Clerk of Circuit Court or designee. The Clerk of the
Circuit Court or designee shall establish written procedures for the operation of the investment
portfolio and a system of internal accounting and administrative controls to regulate the
investment activities. The Clerk may employ investment manager(s) to assist in managing some of
the Board's investment portfolio. Such investment manager must be registered under the
Investment Advisors Act of 1940.
A portfolio report shall be prepared each quarter by the Finance Director or designated
staff member, and be provided to the Clerk of the Circuit Court and appropriate management
staff. The report will also be made available to the Board of County Commissioners and Investment
Committee. The report shall include a breakdown of the portfolio as well as its overall
performance and the current market pricing at month -end.
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8.C.7.a
A detailed analysis of the investment portfolio will be prepared by the Finance Director and
presented to the Board of County Commissioners and Investment Committee on a quarterly basis.
The report shall include information relating to transactions, market values, performance and
adherence to policy. The Clerk of the Circuit Court is authorized to utilize an investment
accounting service to obtain necessary information. The Board of County Commissioners will
conduct an annual review of the investment portfolio and the investment policy.
The Board of County Commissioners will appoint an Investment Committee that will serve
in an advisory capacity and report to the Board of County Commissioners. Each Commissioner will
select one of the five Investment Committee members who will possess relevant financial
experience. The Investment Committee and the Board of County Commissioners shall receive a
copy of the portfolio pricing analysis.
The Clerk of the Circuit Court shall be notified immediately upon exceptions from currently
approved investment policies by the Finance Director.
In the event of an emergency situation requiring noncompliance with policy guidelines, the
Finance Director shall attempt to schedule a special committee meeting to discuss the proposed
action. If a special committee meeting is not possible due to time constraints or scheduling
problems, the Finance Director shall individually notify a minimum of three committee members
to obtain approval of the proposed action.
V. PRUDENCE AND ETHICAL STANDARDS
The "prudent person" standard shall be used in the management of the overall investment
portfolio.
The Finance Director, and other persons performing the investment function, shall act as a
"prudent person" in accordance with these written policies and procedures, exercising due
diligence and investing in investments authorized by law.
The "prudent person" standard is herewith understood to mean the following: Investments shall
be made with judgment and care, under circumstances then prevailing, which persons of
prudence, discretion, and intelligence exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of their capital as well as the
probable income to be derived.
VI. AUTHORIZED INVESTMENTS
The Clerk of the Circuit Court acting through the Finance Director, or other designee of the
Clerk's office, shall purchase or sell investment securities at prevailing market rates, with a
preference to par bonds or those at a discount. Authorized instruments are as follows:
A. The Local Government Surplus Funds Trust Fund, the State Investment Pool
administered by the State Board of Administration, also known as "Florida Prime".
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8.C.7.a
B. The Florida Local Government Investment Trust, also known as F I G-I "Florida
Trust", administered by the Florida Association of Court Clerks and Comptrollers and the Florida
Association of Counties.
C. Negotiable direct obligations of, or obligations the principal and interest of which
are unconditionally guaranteed by the United States Government. Such securities will include, but
not be limited to, the following:
1. Treasury Bills
2. Treasury Notes
3. Treasury Bonds
D. Bonds, debentures, notes or other evidence of indebtedness issued or guaranteed
by United States agencies provided such obligations are backed by the full faith and credit of the
United States Government. Such securities will include, but not be limited to, the following:
1. Farmers Home Administration
2. Government National Mortgage Association (GNMA)
E. Bonds, debentures, notes of or other evidence of indebtedness issued or
guaranteed by United States Government agencies (Federal Instrumentalities) which are not
backed by the full faith and credit of the United States Government agencies, Such securities will
include, but not be limited to, the following:
1. Federal Farm Credit Bank (FFCB)
2. Federal Home Loan Bank or its district banks (FHLB)
3. Federal National Mortgage Association (FNMA)
4. Federal Home Loan Mortgage Corporation (Freddie -Mac)
F. Non-negotiable interest -bearing time certificates of deposit, money market
accounts or savings accounts in financial institutions organized under the laws of the United
States, doing business and situated in this state, provided that any such deposits are secured by
the Florida Security for Public Deposits Act, Chapter 280, Florida Statutes.
G. Repurchase agreements collateralized by Treasury Bills or Notes having a maturity
of two (2) years or less.
H. Securities and Exchange Commission registered money market funds with the
highest credit quality rating from a nationally recognized rating agency.
..
1. I. Corporate Obligations or Corporate Notes of U.S. Corporations with at least two of
the following three minimum ratings: A- by Standard & Poor's, A3 by Moody's, or A- by Fitch.
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1. I. Corporate Obligations or Corporate Notes of U.S. Corporations with at least two of
the following three minimum ratings: A- by Standard & Poor's, A3 by Moody's, or A- by Fitch.
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8.C.7.a
K J. Commercial Paper denominated in United States dollars that is rated, at the time of
purchase, Prime-1 by Moody's and A-1 by Standard & Poor's (Prime Commercial Paper). If the
Commercial Paper is backed by a letter of credit (LOC), the long-term debt of the LOC provider
must be rated A or better by at least two nationally recognized rating agencies.
K. Supranational Agencies — Debt obligations issued by multilateral organization of
governments of which the U.S. is a shareholder and voting member, and are denominated in U.S.
dollars, with highest ST or LT rating (A-1+/P-1, AAA/Aaa, or equivalent). Purchase authorization
includes, but is not limited to, obligations of the following multilateral organizations:
1. International Bank for Reconstruction and Development (IBRD
2. International Finance Corporation (IFC)
3. European Bank for Reconstruction and Development (EBRD)
4. Inter -American Development Bank (IADB)
5. Asian Development Bank (ADB)
6. African Development Bank (AFDB)
Investment in derivative products is not authorized. For the purposes of this policy
derivative products are defined as financial arrangements whose value are derived from changes in
an underlying variable such as a stock, bond, stock index, interest rate index, currency, commodity,
etc. Derivative investments include, but are not limited to: futures contracts, options contracts,
forward contracts, interest rate swaps, interest rate floor or ceiling contracts, and linked index
investments.
VII. MATURITY AND LIQUIDITY REQUIREMENTS
To the extent possible, an attempt will be made to match investment maturities with
known cash needs and anticipated cash flow requirements. Investments, including investment
pools, of current operating funds shall have maturities of up to five (5) years except the Corporate
Obligations. The maximum length to maturity for Corporate Obligations under thxTernpeFary
Liquidity GuaraRtee PFegram (T-LGP) shall be three (3) years and ROR T-LGP CeFperate ObligatiORS
or Corporate Notes shall be five (5) years from the date of purchase. The Finance Director and
other persons performing the investment function will provide an appropriate mix of maturities to
maximize the return on the portfolio while minimizing investment risk. Investment of bond
reserves, construction funds, and other non -operating funds shall have a term appropriate to the
need for funds, and in accordance with debt covenants, but shall not exceed five (5) years, unless
permitted by the terms of the bond documents.
A liquidity amount of approximately three (3) months of anticipated disbursements,
excluding bond construction payments or other bond payments made from escrow or trust
accounts, will be kept in relatively short-term investments. These would include the State
Investment Pool (SBA), €LGI "Florida Trust", money market accounts and Repurchase Agreements.
Vill. PORTFOLIO COMPOSITION
The following are the guidelines for investments and limits on security issues, issuers, and
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8.C.7.a
maturities as established by the County. The Finance Director, or their appropriate designee, after
consulting with the Clerk of Circuit Court, shall have the option to further restrict or increase
investment percentages from time to time based on market conditions. Purchases of investments
based on bond covenant requirements shall not be included in the portfolio composition
calculation. The allowable maximum percentage requirements should be based on the prior month
portfolio ending balance. If the maximum percentage is exceeded for any reason, corrective action
should be taken within 30 days of any notice of violation to conform the portfolio to the allowable
percentages.
The following maximum limits are guidelines established for diversification by instrument
Authorized Investment- Sector Type
Maximum
Allocation
Individual
Issuer
Limit
Maximum
Length to
Maturity
6overnment Trust Prime
40%
N/A
N/A
Florida Loeal Surplus
Florida Trust Ftnd
35%
N/A
N/A
Certificates of Deposit
40%
10%
2 years
Treasuries
75%
N/A
5.5 years
United States Government Agencies
50%
25%
5.5 years
Federal Instrumentalities (United States
Government Sponsored Agencies)
50%
25%
5.5 years
Repurchase Agreement
10%
10%
1 year
Money Market Funds
80%
25%
N/A
§G%
2-5%
3 ea-rs
Corporate Obligations (Temporary Liquidity-
Corporate Obligations or Corporate Notes
25%
5%
5 years
Commercial Paper
25%
5%
270 days
Supranational Agencies
25%
10%
5.5 years
A. The Local Government Surplus Trust Fund (Florida Prime).
A maximum of 40% of the portfolio may be invested in the Florida Prime, however,
bond proceeds may be temporarily deposited in the Florida Prime until alternative investments
have been purchased and are not a part of this calculation.
B. The Local Government Investment Trust fund (€LGIT Florida Trust)
A maximum of 35% of the portfolio may be invested in €LGIT Florida Trust.
C. Non-negotiable Interest -Bearing Time Certificates of Deposit
1. A maximum of 40% of the portfolio may be invested in non-negotiable
interest bearing time certificates of deposit or savings accounts.
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8.C.7.a
2. The maximum maturity on any certificates shall be no greater than two (2)
years from the time of purchase.
3. A maximum of 10% of the portfolio may be deposited in the instruments of
any one issuer.
D. United States Government Securities
1. A maximum of 75% of the portfolio may be invested in United States
Government Securities which are defined as negotiable direct obligations, or obligations the
principal and interest of which are unconditionally guaranteed, by the United States Government.
2. The maximum length of maturity of any direct investment in government
securities is five (5) years.
E. United States Federal Agencies
1. A maximum of 50% of the portfolio may be invested in United States Federal
Agency securities which are backed by the full faith and credit of the United States Government.
2. The maximum length of maturity of any direct investment in Federal
Agencies Securities is five (5) years.
3. A maximum of 25% of the portfolio may be invested in the instruments of
any one issuer.
F. Federal Instrumentalities
1. A maximum of 50% of the portfolio may be invested in Federal
Instrumentalities which are not full -faith and credit United States Government Agencies.
2. The maximum length of maturity of any direct investment in Federal
Instrumentalities is five (5) years.
3. A maximum of 25% of the portfolio may be invested in the instruments of
any one issuer.
G. Repurchase Agreements
1. A maximum of 10% of the portfolio may be invested in repurchase
agreements with the exception of one (1) business day agreements and overnight sweep
agreements which may go as high as 25%.
2. The maximum term of a repurchase agreement will be one (1) year.
Packet Pg. 62
8.C.7.a
3. A maximum of 10% of the portfolio may be invested in the instruments of
any one issuer with the exception of one (1) business day agreements and overnight sweep
agreements which may go as high as 25%.
H. Money Market Funds
1. A maximum of 80% of the portfolio may be invested in institutional money
market funds.
2. Money market funds must have an "AAA" rating from Moody's, Standard
and Poor's or Fitch.
3. A maximum of 25% of the portfolio may be invested in any one money
market fund.
I. Corporate Obligations or Corporate Notes
1. A maximum of 25% of available funds may be invested in corporate
obligations or corporate notes.
2. A maximum of 5% of available funds may be invested in with any one issuer
3. The maximum length of maturity of any Corporate Obligations or Corporate
Notes is five (5) years.
J. Commercial Paper
1. A maximum of 25% of available funds may be directly invested in Prime
Commercial Paper.
2. A maximum of 5% of available funds may be invested with any one issuer
3. The maximum length to maturity for Prime Commercial Paper shall be 270
days from the date of purchase.
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8.C.7.a
K. Supranational ALyencies
1. A maximum of 25% of available funds may be directly invested in
Supranational Agencies.
2. A maximum of 10% of available funds may be invested with any one issuer.
3. The maximum length of maturitv of anv Supranational Aizencv is five (5
years.
IX. RISK AND DIVERSIFICATION
Assets held shall be diversified to control the risk of loss resulting from the over
concentration of assets in a specific maturity, issuer, instrument, dealer, or bank through which
these instruments are bought and sold. Diversification strategies within the established guidelines
shall be reviewed and revised periodically as necessary by the appropriate management staff.
X. AUTHORIZED INVESTMENT INSTITUTIONS AND DEALERS
The County shall only purchase securities from financial institutions which have offices
located within the State of Florida and are qualified as public depositories by the Treasurer of the
State of Florida, from primary securities brokers/dealers designated by the Federal Reserve Bank
of New York or from secondary brokers/dealers, with an office located in the State of Florida. Such
specified brokers/dealers must be reviewed and approved by the Investment Committee and
approved by the Board of County Commissioners.
Documented lists of the authorized financial institutions and brokers/dealers will be
developed and maintained by the Finance Director and approved by the Clerk of the Circuit Court.
The restriction on the secondary brokers/dealers with an office located in the State of
Florida does not apply to the external investment managers. The purpose is to provide greater
flexibility in seeking better pricing and optimize interest income to the County within the
guidelines set forth in this policy.
If at any time the Clerk of the Circuit Court is appropriately notified of any threat to the
integrity of the investment portfolio, proper security measures may be suggested and
implemented, and the Clerk of the Circuit Court shall have the option to further restrict investment
in selected instruments, to conform to the then -present market conditions.
Repurchase Agreements will be conducted through, and negotiated with primary securities
brokers/dealers, or secondary brokers/dealers, or Qualified Public Depository financial institutions.
A written Master Repurchase Agreement will be negotiated with any institutions with which the
County through the Clerk of the Circuit Court enters into a specific repurchase agreement.
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8.C.7.a
XI. THIRD PARTY CUSTODIAL AGREEMENTS
The Clerk of the Circuit Court will execute a Third Party Custodial safekeeping Agreement
with a commercial bank's trust department which is separately chartered by the United States
Government or the State of Florida. All securities purchased and/or collateral obtained by the
Clerk of the Circuit Court shall be properly designated as an asset of the County and held in
safekeeping by the trust department and no withdrawal of such securities, in whole or in part,
shall be made from safekeeping except by an authorized staff member. The Third Party Custodial
Safekeeping Agreement shall include letters of authority from the Clerk of the Circuit Court, details
as to responsibilities of each party, notification of security purchases, sales, delivery, repurchase
agreements, wire transfers, safekeeping and transaction costs, procedures in case of wire failure or
other unforeseen mishaps including liability of, each party.
XII. MASTER REPURCHASE AGREEMENT
The Clerk of the Circuit Court will require all approved institutions and dealers transacting
repurchase agreements to execute and perform as stated in the Master Repurchase Agreement.
All repurchase agreement transactions will adhere to requirements of the Master Repurchase
Agreement. The agreement shall specify that the underlying securities have a market value of at
least 103% of the principal balance of the investment. The market value is to be determined on a
monthly basis.
XIII. BID REQUIREMENT
Although in most situations the competitive bid process shall be utilized, there is no
obligation to secure competitive bids from all financial institutions and dealer/brokers on the
approved list.
Rather a decision will be made by the Clerk of the Circuit Court through the Finance
Director as to the institutions that have been the most competitive over the preceding weeks and
these will be contacted for a bid.
After the Clerk of the Circuit Court, through the Finance Director, has determined the
approximate maturity date based on the cash flow needs and market conditions and has analyzed
and selected one or more optimal types of investments, a minimum of three (3) qualified banks
and/or dealers will be contacted and asked to provide bids on the securities in question.
1. Bids will be held in confidence until the highest bid is determined and
awarded.
2. Documentation will be retained for all bids, with the winning bid clearly
identified.
3. If for any reason the highest interest rate bid was not selected, then the
reasons leading to that decision will be clearly indicated on the bid form.
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8.C.7.a
4. If the maturing investment in funds to be invested are from a certificate of
deposit, the present holder of the funds issuer of the CD will be one of the contacts made, subject
to the portfolio diversification requirements in this policy.
5. In certain circumstances where a dealer or bank informs the County of a
potential sale that must be completed within minutes of notification, the competitive bidding
policy will be waived. The Clerk of the Circuit Court will have final approval on these particular
transactions before they have been completed.
6. Notwithstanding the above, in order to afford financial institutions within St.
Lucie County opportunities to enhance the economy of the local area, certificates of deposit may
be purchased from an institution as described in Section VI.F provided that the following additional
conditions have been satisfied:
a
St. Lucie County.
b.
as described in Section VI.F.
The institution, or a branch office, is located within the boundaries of
The institution has the highest and best bid of all bidding institutions
C. The institution awarded the bid is subject to the portfolio limitation
requirements and may not exceed said limitations.
d. Financial institutions included on the approved list must be Qualified
Public Depositories, as determined by the State of Florida.
XIV. INTERNAL CONTROLS
The Clerk of the Circuit Court shall exercise and monitor a set of internal controls to be
conducted through the Finance Director. Controls are designed to protect the County's funds and
ensure proper accounting and reporting of the securities transactions. The investment policy shall
provide for review of such controls by independent auditors as part of any financial audit
periodically required of the unit of local government. Such internal controls shall consist of the
following:
A. All securities purchased or sold will be transferred only under the "delivery versus
payment" (D.V.P.) method to ensure that funds or securities are not released until all criteria
relating to the specific transaction are met.
B. The Clerk of the Circuit Court is authorized to accept, on behalf of and in the name
of St. Lucie County, bank trust receipts or confirmations as evidence of actual delivery of the
obligation or securities in return for investment of funds.
C. Trust receipts or confirmations shall fully describe the various obligations or
securities held. The receipt or confirmation shall state that the investment is held in the name of
St. Lucie County.
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8.C.7.a
D. Written documentation and/or confirmation of telephone transactions and wire
transfers will be maintained.
E. There will be adequate separation of duties with clear delegation of authority
among investment personnel.
F. Custodial safekeeping shall be properly utilized.
G. Operation review and performance evaluations and reporting, interim and annual,
shall be done by the Finance Director.
H. There will be an avoidance of no bearer -form securities.
There will be no physical delivery of securities.
J. There will be specific limitations regarding securities losses and remedial action shall
be taken as soon as possible.
K. A development of a wire transfer agreement with the custodial bank outlining the
various controls and security provisions for making and receiving wire transfers shall be made.
L. There is a prohibition of collusion between those making investment decisions and
those providing investment services.
M. Written dealer confirmation and monthly and/or quarterly custodial account
statements shall be maintained.
N. Investment policy shall be established by the Board of County Commissioners
considering the recommendations of the Investment Committee. All daily investment activity will
be coordinated and reviewed by the Finance Director. In the absence of the Finance Director and
Clerk of the Circuit Court investment activity must be approved by their designee and later
approved by the Finance Director or Clerk of the Court.
0. The following positions are designated by the Clerk of the Circuit Court as having the
authority to initiate all investment activities:
1. Clerk of the Circuit Court
2. Finance Director
3. All other designees will be at the discretion of the Clerk of the Circuit Court
P. All officials responsible for making investment decisions, or the Finance Director,
shall complete 8 hours of continuing education annually in subjects or courses of study related to
investment practices and products.
Q. Such additional internal controls as established by the Clerk of the Circuit Court.
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8.C.7.b
RESOLUTION NO. 15-XXX
A RESOLUTION AMENDING THE INVESTMENT POLICY
FOR ST. LUCIE COUNTY, FLORIDA; BY FURTHER
AMENDING THE INVESTMENT POLICY
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the
following determinations:
1. Pursuant to Section 218.415, Florida Statutes, on or before October 1, 1995, counties
that have custody of public funds in excess of the amounts needed to meet current expenses who elect
to conduct investment activity themselves rather than depositing these funds in the Local Government
Surplus Funds Trust Fund for investment by the State Board of Administration, are required to conduct
such investment activity in accordance with a written investment plan and an investment policy adopted
by the Board of County Commissioners or in the alternative to invest in specified low -risk instruments.
2. On September 26, 1995, the Board adopted Resolution No. 95-168 which adopted an
investment policy as recommended by the Investment Subcommittee of the St. Lucie County Citizens
Budget Review Committee.
3. On December 6, 1995, the Investment Committee recommended that the Board adopt
certain amendments to the investment policy; and on January 2, 1996, the Board adopted Resolution
No. 95-275 which amended the investment policy and incorporated the recommended changes of the
Investment Committee.
4. On December 3, 1997, the Investment Committee recommended that the Board adopt
certain amendments to the investment policy and on December 16, 1997, the Board adopted Resolution
No. 97-190 which amended the investment policy and incorporated the recommended changes of the
Investment Committee.
5. On April 4, 2001, the Investment Committee recommended that the Board adopt
certain amendments to the investment policy, and on April 24, 2001, the Board adopted Resolution 01-
95 which amended the investment policy and incorporated the recommended changes of the
Investment Committee.
6. On September 21, 2005, the Investment Committee recommended that the Board
adopt certain changes to the investment policy, and on October 11, 2005, the Board adopted Resolution
No. 05-378.
7. On October 25, 2006, the Investment Committee recommended that the Board adopt
certain changes to the investment policy, and on November 28, 2006, the Board adopted Resolution No.
06-345.
8. On December 6, 2007, the Investment Committee recommended the Board adopt
certain changes to the investment policy, and on December 11, 2007, the Board adopted Resolution No.
07-396.
9. On January 23, 2008, the Investment Committee recommended the Board adopt certain
changes to the investment policy, and on February 12, 2008, the Board adopted Resolution No. 08-068.
Packet Pg. 68
8.C.7.b
10. On January 27, 2009, the Investment Committee recommended the Board adopt certain
changes to the investment policy, and on March 10, 2009, the Board adopted Resolution No. 09-082.
11. On May 5, 2010, the Investment recommended the Board adopt certain changes to the
investment policy, and on June 8, 2010, the Board adopted Resolution No. 10-167.
12. On February 9, 2012, the Investment Committee recommended the Board adopt certain
changes, and on February 21, 2012, the Board adopted Resolution No. 12-031.
13. On December 10, 2012, the Investment Committee recommended the Board adopt
certain changes to the Investment Policy and on January 8, 2013, the Board adopted Resolution No. 13-
005.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County,
Florida:
1. This Board does hereby adopt the amendments to the investment policy attached
hereto and made a part hereof as Exhibit "A," pursuant to Section 218.415, Florida Statutes.
2. Except as amended herein, the remaining terms and conditions of the Investment
Policy, as amended, shall remain in full force and effect.
ATTEST:
3. This resolution shall take effect on adoption.
After motion and second, the vote on this resolution was as follows:
Chair Paula A. Lewis
XXX
Vice Chair Kim Johnson
XXX
Commissioner Chris Dzadovsky
XXX
Commissioner Tod Mowery
XXX
Commissioner Frannie Hutchinson
XXX
PASSED AND DULY ADOPTED this 18th day of August 2015.
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIR
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
Packet Pg. 69
8.C.8
ITEM NO. RES-2015-140
TO:
PRESENTED BY:
SUBMITTED BY:
cl miprT-
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
Katherine Barbieri, Asst. County Attorney
County Attorney
DATE: 08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Resolution - Revisions to the Policy and Procedures of the Accident Review
Committee to add the definition of an Employee Injury
The Accident Review Committee's Policies and Procedures need to be amended to include the definition
of an Employee Injury. This resolution has been drafted for that purpose.
PREVIOUS ACTION:
Resolution No. 86-172 dated September 2, 1986 adopted the Loss Prevention and Safety Manual.
Resolution No. 03-063 dated August 26, 2003 amended the Loss Prevention and Safety Manual.
Resolution No. 14-082 dated June 17, 2014 repealed Resolution No. 03-063, adopted the Polices and
Procedures for the Accident Review Committee, and established safety requirements throughout St. Lucie
County.
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends that the Board of County Commissioners adopt the Resolution and authorize the Chair
to sign the resolution as prepared by the County Attorney's Office.
COMMISSION ACTION:
Packet Pg. 70
8.C.8
Coordination/Signatures
anie 5. McIntyre, C my ttorney 8/11/2015
Updated: 8/11/2015 3:38 PM by Donna Calise A Page 2
Packet Pg. 71
8.C.8.a
RESOLUTION
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
ST. LUCIE COUNTY, FLORIDA, AMENDING RESOLUTION NO. 14-
082 TO REVISE POLICIES AND PROCEDURES FOR THE ACCIDENT
REVIEW COMMITTEE TO ADD DEFINITION OF EMPLOYEE INJURY,
AND PROVIDING AN EFFECTIVE DATE
WHEREAS, Resolution No. 86-172 dated September 2, 1986, adopted the Loss
Prevention and Safety Manual; and
WHEREAS, Resolution No. 03-063 dated August 26, 2003 amended the Loss Prevention
and Safety Manual; and
WHEREAS, Resolution No. 14-082 dated June 17, 2014 repealed Resolution No. 03-063,
adopted the Policies and Procedures for the Accident Review Committee, and established
safety requirements throughout St. Lucie County; and
WHEREAS, it is necessary to revise the Policies and Procedures for the Accident Review
Committee to add the definition of "Employee Injury".
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie
County, Florida:
1. The revised Policies and Procedures for the Accident Review Committee attached
hereto as Exhibit "A" are hereby adopted.
2. The Human Resources Director is hereby directed to send copies of the attached
Resolution to each County Department Director for distribution to each employee, and to the
business representative for Teamsters Local Union No. 769.
3. This resolution shall take effect on the date of adoption.
After motion and second, the vote on this resolution was as follows:
Chair Paula A. Lewis
XXX
Vice Chair Kim Johnson
XXX
Commissioner Chris Dzadovsky
XXX
Commissioner Tod Mowery
XXX
Commissioner Frannie Hutchinson
XXX
Packet Pg. 72
8.C.8.a
PASSED AND DULY ADOPTED this 18T" day of August, 2015.
ATTEST:
DEPUTY CLERK
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
CHAIR
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
Packet Pg. 73
RM — 1.02
Revised 08/18/2015
COUNTEmployee Safety & Risk
Management
E
E
O
Policy and Procedure 3
Accident Review Committee
I. PURPOSE:
To establish an Accident Review Committee (ARC) to recommend improvements to the St. Lucie
County BOCC safety program and to identify corrective measures needed to eliminate or reduce
employee accidents and potential work hazards. The ARC shall also function as an Accident
Review Board (ARB) to determine if an Accident/Incident and/or employe i jM is chargeable
or non- chargeable, and to issue a ruling on the Accident/Incident. The ARC shall foster on -going
communication and cooperation between employees and management on all employee accidents.
Employee involvement at all levels of the County is critical for the County to be successful in
accident and injury prevention. To accomplish this task, this joint worker/management accident
review committee is established to bring workers and management together in a non -adversarial,
cooperative effort to reduce employee accidents.
II. DEFINITIONS:
ACCIDENT means: Whenever a county motorized vehicle whether owned, leased,
rented, or operated and whether registered or exempt from
registration, comes into contact with, or is alleged to have come
into contact with; any person, animal, other vehicle or other
inanimate object, in a manner which results in death, injury,
property damage, (regardless of owner and cost of damage over one
hundred ($100.00) dollars.), vandalism, or is stolen, an accident
will have occurred.
ARC — ARB means: Accident Review Committee — Accident Review Board carry the
same meaning and consist of the same members.
EMPLOYEE INJURY means: Any employee that sustains an injury while
performingtheir heir job functions.
NON -PREVENTABLE ACCIDENT means: The County driver/operator committed
no errors and reacted reasonably to the errors of others and
observed county policies, procedures, and training, including
defensive driving procedures.
Page 1
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RM —1.02
Revised 08/18/2015
PREVENTABLE ACCIDENT means: Any collision involving a vehicle that results in
property damage and/or personal injury, regardless of who was
injured, what property was damaged, to what extent, or where it
occurred, in which a County driver/operator failed to do everything
that reasonably could have been done to avoid the accident.
For purposes of Discipline, the terms Preventable and Chargeable
carry the same meaning and are to be used interchangeably.
VEHICLE means: Any car, truck, tractor, trailer, forklift, or other powered equipment
that is owned, leased or operated by St. Lucie County.
The Definition of a Defensive Driver's is one who:
1. Commits NO operational errors.
2. Makes due allowance for lack of skill or improper driving practices of
others.
3. Adjusts operation to compensate for unusual weather, road and traffic
conditions.
4. Does not have a collision due to unsafe actions of pedestrians or other
drivers.
5. Is alert to collision inducing situations.
6. Recognizes the need for preventative action in advance.
7. Takes necessary action to prevent a collision.
III. Accident Review Committee (ARC) Responsibilities:
A. The purpose of the ARC is to address employee accidents and injuries that affect
both department and County -wide operations.
B. The committee is responsible for making recommendations on how to reduce
employee accidents in the workplace. The ARC membership is charged with the
following responsibilities: a) to define problems, b) remove obstacles to accident
prevention c) identify hazards, d) recommend corrective actions, e) identify training
for employees, f) accident avoidance.
C. The ARC shall meet as the County Accident Review Board (ARB) to determine if
the Accident/Incident is chargeable or non -chargeable and to issue a ruling on the
Accident/Incident.
D. Committee Functions and Duties.
1. The primary duty is to function as an "Accident Review Committee"
2. The secondary duty is to function as an "Accident Review Board".
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RM — 1.02
Revised 08/18/2015
IV. Accident Review Committee (ARC) Membership.
A. The actual size and composition of the ARC shall be determined by the County
Administrator or designee. There shall be an odd number of ARC members and
membership shall generally consist of the following:
1. Three (3) bargaining unit employees from different departments;
2. Three (3) management representatives from different departments;
3. Three (3) "at large" representatives from different departments.
4. ARC Members should have an interest in reducing employee accidents
throughout the County's workforce.
5. The County Administrator or designee shall appoint ARC members upon
the recommendation of Department Directors, the bargaining unit, or
selected from volunteers. The terms of ARC members will be staggered in
order to provide continuity to the ARC. The term for each member can be
up to four consecutive years but may be extended by the County
Administrator or designee.
6. The vote of each individual member will be given the same weight as that
of any other member of the ARC.
7. The County Administrator or designee will appoint one member of the ARC
to be chairperson of the ARC who shall generally conduct meetings in
accordance with BOCC advisory board procedures.
8. The HR Representative shall act as ARC secretary and shall keep and
maintain minutes of each meeting and send out notices to ARC members.
9. The Employee Safety/Risk manager will be present to provide the ARC
with the investigative findings and answer any questions of the ARC.
10. Each member's Department Director shall designate another employee of
similar position to act as an alternate member. The Union shall designate
alternate members for its representation.
a. Whenever the Appointed Member cannot attend an ARC meeting,
the Alternate shall attend and act in their stead.
B. Accident Review Committee Responsibilities
1. The ARC shall have the following responsibilities:
a. Assist management in reducing employee accidents and injuries at
their facilities.
b. At the first meeting of each calendar year, elect a chairperson and
vice -chairperson.
C. Hold meetings as described and when required.
d. Review and make recommendations to update safety procedures
based on accident or near miss investigation findings.
e. With the Risk/Safety Management division, review, develop and
communicate safety and emergency procedures including; general
safety, right -to -know, risk management, environmental and
personal protection and any other health and safety related
exposure that apply to the member's department.
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RM — 1.02
Revised 08/18/2015
f. Report unsafe conditions or practices and accept suggestions for
ARC review.
g. Assist with the Safety program by evaluating injury and accident
records, identifying trends and patterns, and formulating corrective
measures.
h. Promote safety and health awareness and participation through
continuous improvements to the Safety program and the County
employee's health fair.
i. Participate in safety training and monitoring safety training to
ensure that it is in place, that it is effective, and that it is
documented.
C. Committee Meetings:
1. ARC meetings shall be held monthly as necessary. A quorum (Simple
majority of members) must be present before any matter under
consideration by the Board may be voted upon.
2. All ARC records will be maintained as required by Florida Law.
D. Committee Training:
1. Accident Review Committee members may be trained in:
a. Duties and responsibilities of the Committee and the individual
members.
b. How to conduct Accident Investigations or safety surveys and
recognize hazards.
C. How to determine preventability of accidents and injuries.
E. Decisions and Recommendations of the ARC.
1. All recommendations of the ARC will be considered by the County
Administrator or designee but are not binding on the County Administrator.
V. Accident Review Board (ARC) Accident Review Board (ARB) Procedures
A. Initial Determination of Accident Preventability
The County Safety/Risk Management Division shall make the initial preventability
determination concerning County employee accidents and operational incidents
that result in injury and/or property loss/damage.
1. All loss incidents and injuries are investigated and reported following the
procedures listed in the policy titled "Reporting Vehicle, Equipment &
Property Loss Incidents."
2. Whenever possible, the Employee Safety & Risk Manager will also have
first investigated the incident, visited the scene of the accident, interviewed
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RM — 1.02
Revised 08/18/2015
the employee and available witnesses, and taken appropriate photos of
damage and the scene.
a. All such information shall be available to and used by Risk/Safety
Management and the ARC when making their determinations.
3. The ARC will discuss the Accident/Incident, may talk with those involved
and will make a determination.
4. Risk/Safety Management shall notify the employee, the employee's
Department Director, and the HR Director in writing of the ARC's ruling
and the HR Director will make a disciplinary recommendation to their
Department Director and that Director will make the appropriate
disciplinary action.
a. Disciplinary action will not normally be initiated until the time
period for appealing the ruling has passed or until an appeal has been
ruled upon.
b. Notwithstanding C. La, a Director may initiate disciplinary action
and/or remove an employee from duties related to the accident
whenever the Director determines the incident/accident was of such
serious nature that immediate action is warranted.
B. Employee Rights:
1. In all cases, the employee whose case is being heard will have the
opportunity to be present and will be provided written notification at least
five (5) business days prior to the hearing.
2. The employee will be permitted to have one person of their choosing with
them to assist in their presentation to the ARC and may produce voluntary
witnesses that have direct knowledge of the incident.
3. Employees may not cross-examine witnesses or staff. All questions must
originate from the ARC.
4. The employee shall have fourteen (14) calendar days from the date the
Risk/Safety Management Notification Memo was issued to appeal the
ruling to the ARC (all appeals must be in writing and signed by the affected
employee).
C. ARC/ARB Appeal Process
The written request for appeal will be given to the County Administrator for review.
In such instances the County Administrator may order the ARC to reconvene for
further deliberation on the case, or he/she may evaluate the facts and render a
decision. Such decision of the ARC or County Administrator will be provided to
the employee within fourteen (14) calendar days.
1. An employee's appeal process ends with the "Appeal" of a Risk/Safety
Management preventable ruling to the ARC.
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RM —1.02
Revised 08/18/2015
2. Employees may grieve disciplinary action in accordance with personnel
policy and if the employee is a union member, with the collective bargaining
agreement.
3. If the Risk/Safety Manager has reason to feel that the ARC did not follow
proper procedures and/or the guidelines for determining the preventability
of an incident when making its determination, than the Risk/Safety Manager
may submit an appeal of that ARC ruling to the County Administrator or
designee.
4. The County Administrator or designee will review the records and reports
but need not hear oral presentations when making a determination.
VI. OTHER VIOLATIONS OF COUNTY POLICES AND PROCEDURES
Determination that an incident or injury was Non -Preventable does not preclude
disciplinary action for other violations of County policies and procedures committed at the
time of the incident.
VII. Determining Accident/Collision Preventability:
The County uses National Safety Council (NSC) standards as a guideline. These standards
were established by the NSC and are recognized nationally. The foundation of these
standards is reasonableness; they should be interpreted based on how a reasonable
driver/operator would respond to a particular situation. Realizing the numerable accident
types, possible scenarios, and ways a driver/operator can prevent an accident; these NSC
standards should be used as a guide for determining accident preventability.
"A preventable accident is one in which in which a county driver/operator failed to
exercise reasonable precautions to prevent the accident. In other words, if a driver
committed errors and/or failed to react reasonably to the errors of others the
accident is preventable."
"A non -preventable accident is one in which the driver/operator committed no
errors and reacted reasonably to the errors of others, and observed applicable county
policies, procedures, and training, including the use of appropriate defensive
driving tactics."
These and other Preventability definitions focus on defensive driving, not legal
culpability. The fact that an operator who becomes involved in a vehicle collision
is not charged with a traffic violation by law enforcement does not mean that the
operator could not have prevented it.
The overall performance of county equipment operators and vehicle drivers should
be evaluated fairly and on a consistent basis. When an accident occurs, the
following factors should be evaluated:
1. The events leading up to the accident,
2. The causes and conditions,
3. The accident itself, and
4. The post -accident events.
Page 6
Packet Pg. 79
RM —1.02
5
Revised 08/18/2015
Driver/operator actions and/or inactions are factors that should be
considered. The standard which should be applied in reviewing the incident
is the concept of accident preventability. d
VIII. ARC Standard of Performance.
Accidents involve so many different factors that it is impossible to set hard and fast rules
to classify all of them as preventable or non -preventable. Each ARC member must make
his/her own determination on each incident before them. In making these decisions, a
member will answer the question "What standard of safe driving/operating performance do
we expect of our employees?" If the County is lenient, it condones a mediocre standard
of operation and safe driving performance. Employees respect a strict interpretation of the
rules so long as the County insures that these interpretations are made consistently and
impartially.
A. Personal Vehicles and Use of County Vehicles for Personal Use
If an employee regularly operates his/her own vehicle on official County business
and receives a monthly car allowance or mileage reimbursement, his/her accidents
that occur on-the-job should be reviewed following these guidelines. Accidents
involving drivers operating his/her own vehicles during off -duty hours shall not be
subject to ARC review. Accidents involving County -owned vehicles or motorized
equipment being operated by employees for County business shall be reviewed
following these guidelines.
1. Regardless of ownership of the equipment, all accidents/incidents occurring
while on duty must be reported immediately and are subject to this policy.
1. Accidents Involving More Than One County Driver
When two Q or more County vehicles are involved in the same incident, each
driver may be charged with a preventable accident regardless of which one was
primarily responsible for the occurrence. Although two (2) or more employees may
be riding in or on the same vehicle, a preventable accident will be charged only
against the person operating the vehicle.
2. Witness Statements and Police Reports.
Each driver involved in an accident may contribute to it in some degree. If the
"other driver" admits he was at fault, it usually only means that he sees how he
contributed to the situation. Admission of being at fault by the "other driver", a
record of the "other driver" being cited for a traffic violation and witness or police
statements of exoneration of the County Driver/Operator are not, in themselves,
conclusive evidence to adjudge an accident "non -preventable." Statements of
exoneration are generally based on legal responsibility without respect to the
definition of preventability as used in these procedures. Consequently, a careful
Page 7
Packet Pg. 80
RM —1.02
Revised 08/18/2015
study must be made of all conditions to determine how the employee in question
may have contributed to the situation by acts of omission or commission. Unless a
thorough investigation indicates that employee in question could not have avoided
involvement, by reasonable defensive driving practice, accidents will generally be
regarded as preventable.
1. Motor vehicle and equipment accidents are events that should be closely
reviewed to find the causes and to determine if some action on the part of the
driver/operator could have prevented the accident. All motor vehicle and
equipment accidents or damages, regardless of severity, are to be reported and
investigated. It is only by the inclusion of all incidents that a statistically valid
analysis of the causes of County vehicle and equipment accidents can be made
and plans and programs to reduce the number of such occurrences can be
developed.
2. The supervisor's investigation is performed as part of the department incident
reporting process and should be done independently of any law enforcement
investigation. The supervisor's report is an essential part of the review, but is
not the sole deciding factor. Any enforcement action that may have been taken
should be considered, but not with that action as the sole deciding factor. In
other words, all such aspects must be reviewed in a combined context as the
individual committee members are making their determination.
The safety of our employees, our contractors and their employees, the public and
County operations are paramount and shall take precedence over expediency!
Approved for Implementation:
Signed:
County Administrator
Fa
Date:
Page 8
Packet Pg. 81
8.C.9
ITEM NO. RES-2015-141
TO:
PRESENTED BY:
SUBMITTED BY:
cl miprT-
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
Katherine Barbieri, Asst. County Attorney
County Attorney
DATE: 08/18/2015
*CONSENT AGENDA\COUNTY
ATTORNEY
Resolution - Amended and Restated Solid Waste Tipping Fees
The County owns and operates a solid waste management facility ("Facility') located at 6120 Glades Cut-
off Road in the City of Fort Pierce, Florida. The County's Facility includes a Class I landfill, a disposal area
for construction and demolition debris, a recycling center, and related facilities that are used for
processing, recycling, and disposing of various types of solid waste. On February 19, 2013, the Board
adopted Resolution No. 13-026, which established the "tipping fees" (i.e. rates) that the County currently
charges for processing and disposing of solid waste and recyclable materials at the County's facility. On
June 17, 2014, the Board adopted Resolution 14-089, which established a new tipping fee for the disposal
of certain recovered screened materials in the County's Class 1 landfill. The Board now desires to
establish a new fee for segregated single- stream glass and increase the weight ticket cost as it has not
been adjusted in over 25 years. The tipping fees established in Section A are reasonable and appropriate;
i.e., the rates fairly compensate the County for the services it provides when processing solid waste and
recyclable materials at the County's facility. The rates, limitations, and other provisions set forth in
Sections A, B, C, D, and E are in the best interest of the public and they are necessary for the protection of
the public health, safety and welfare.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends that the Board adopt the Resolution and authorize the Chair to sign documents as
approved by the County Attorney.
COMMISSION ACTION:
Packet Pg. 82
8.C.9
Coordination/Signatures
anie 5. McIntyre, C my ttorney 8/3/2015
updated: 8/12/2015 10:27 AM by Stephanie Bush Page 2
Packet Pg. 83
11*T91t1lI10 i<11111►T1ia
A RESOLUTION AMENDING TIPPING FEE RATES AT THE ST. LUCIE COUNTY GLADES ROAD
LANDFILL; REPEALING AND SUPERSEDING RESOLUTION NO. 14-089; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida (the "Board"), has made the following
determinations:
1. The County owns and operates a solid waste management facility ("Facility") located at 6120 Glades Cut -Off
Road in the City of Fort Pierce, Florida. The County's Facility includes a Class I landfill, a disposal area for construction and
demolition debris, a recycling center, and related facilities that are used for processing, recycling, and disposing of various types
of solid waste.
2. On February 19, 2013, the Board adopted Resolution No. 13-026, which established the "tipping fees" (i.e
rates) that the County currently charge for processing and disposing of solid waste and recyclable materials at the County's Facility
3. On June 17, 2014, the Board adopted Resolution 14-089, which established a new tipping fee for the disposal
of certain recovered screened materials in the County's Class 1 landfill.
4. The Board now desires to establish a new fee for segregated single stream glass and increase the weight ticket
cost as it has not been adjusted in over twenty—five (25) years.
5. The tipping fees established in Section A, below, are reasonable and appropriate — i.e., the rates fairly +�
compensate the County for the services it provides when processing solid waste and recyclable materials at the County's Facility. o
The rates, limitations, and other provisions set forth in Sections A, B, C, D, and E, below, are in the best interest of the public and y
m
they are necessary for the protection of the public health, safety, and welfare. W
6. This resolution is identical to Resolution 14-089, except for certain new provisions that are being added to r
Section A.1.c and Section A.2.i, below. The new provisions in these two sections are highlighted with underlining.
0
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, that the following N
tipping fees for the use of the County's Facility, and the following provisions concerning the use of the County's Facility, are hereby W
approved and adopted: IX
SECTION A:
1. Minimum fees for disposal of all solid waste.
a. Automobiles and utility vehicles:
Regular fee $2.50 per load
Uncovered/Unsecured $5.00 per load
Vans, trucks, including open bed pick-up trucks, trailers:
Regular fee $4.50 per load
Uncovered fee/Unsecured $9.00 per load
C. Recovered screened material $2.50 per load*
NOTE: *To qualify for this rate, the recovered screened material must be generated when recycling construction and
demolition debris and the recovered screened material must be suitable for use as initial daily cover in the
County's Class I landfill, as determined by the County's Solid Waste Director.
2. Tonnage rates, applicable to all loads in excess of the minimums set forth in paragraph 1.
Packet Pg. 84
a. Class I waste - all solid waste, except: yard waste, construction and demolition debris, septage, white
goods, hazardous waste, tires, special waste and any solid waste that cannot be disposed of in the County's Landfill under an
applicable federal, state or local regulation:
Regular fee $41.00 per ton
Uncovered fee/Unsecured $82.00 per ton
b. Construction and Demolition (C & D) Class III—` a#e - construction and demolition debris, building
materials, and packaging materials:
Regular fee $19.00 $26.00 per ton
Uncovered fee/Unsecured $38.00 per ton
C. Yard Waste - vegetative matter resulting from landscaping, yard maintenance, and land clearing
activities:
Regular fee
$26.00 per ton
Uncovered fee/Unsecured
$52.00 per ton
d.
Whole tires:
Minimum fee
$0.80 per automobile tires smaller than 20" rim
size for disposal of up to 5 automobile tires
Tonnage rates, applicable for disposal of more than 5 automobile tires (less than 20" rim size):
Regular fee
$ 85.00 per ton
Uncovered fee/Unsecured
$170.00 per ton
e.
Shredded or split tires:
Regular fee
$51.00 per ton
Uncovered fee/Unsecured
$102.00 per ton
f.
Large tires: all tires 20" rim size and larger
including float tires, truck tires and off -road tires:
Regular fee
$300.00 per ton (No cover required)
g.
White goods and other appliances:
Secured fee
$2.50 per load
Uncovered/Unsecured fee
$5.00 per load
h.
Clean Wood:
Regular fee
$15.00 per ton
Uncovered fee/Unsecured
$30.00 per ton
NOTE: Pressure
treated wood and painted wood must be handled
as Class I waste.
i.
Single Stream Recyclable Materials:
$55.00 per ton
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Single Stream Glass:
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$4.50 per ton
NOTE: Single stream recyclable materials will only be accepted (1) from a hauler that has an exclusive franchise for
the collection of the residential waste generated in the unincorporated areas of the County and (2) when the
County's Solid Waste Director determines it is in the public interest to accept such materials from a person or
entity other than the County's exclusive franchisee. The Solid Waste Director or his designee shall determine
which single stream facilities may deliver glass and the quantity that will be accepted from each facility.
k. f= Source Separated Food Waste
$55.00 per ton
NOTE: Source separated food waste will only be accepted from a hauler that has an exclusive franchise for the
collection of the residential waste generated in the unincorporated areas of the County.
1_�_. Baling and Handling Fee for Recyclables:
$8.00 per ton
This rate only applies to the baling and handling of Recyclable Materials delivered by a hauler that has an
exclusive franchise for the collection of the residential waste generated in the unincorporated areas of the County.
3. Special Wastes - wastes requiring special handling including but not limited to ashes, asbestos, and
contaminated soils:
Regular fee $ 70.00 per ton
Uncovered fee/Unsecured $140.00 per ton
A minimum one ton fee will be charged for the disposal of all special wastes.
4. Spent fluorescent light bulbs:
$.20 per bulb for St. Lucie County businesses
$.40 per bulb for non -county businesses
5. Fees for weighing trucks at the Facility's scale house.
Misc. Weight determination: $258 $10.00 per weighing
6. Out of County Waste: The disposal of solid waste generated outside of St. Lucie County must be approved by
the Solid Waste Director or his designee.
SECTION B.
Municipalities and approved operators shall pay the fees specified in Section A of this Resolution on a monthly basis,
following their receipt of the County's bill for the use of the County's solid waste management facility.
SECTION C.
All other users of the County's solid waste management facilities shall pay the fees specified in Section A of this Resolution
when they deliver their solid waste or recyclable materials to the St. Lucie County Landfill, unless the user has entered into a Landfill
Use Agreement with the County and posted the required security.
SECTION D.
Effective '��'•1,
2914 October 1. 2015, this Resolution shall repeal, supersede, and replace Resolution No. I R 02614-089.
3
Packet Pg. 86
SECTION E.
ATTEST:
All of the rates set out in this Resolution shall take effect on 'u'� y 1, 20014 October 1, 2015.
After a motion and second, the vote on this Resolution was as follows:
Chair Paula A. Lewis
XXX
Vice Chair Kim Johnson
XXX
Commissioner Chris Dzadovsky
XXX
Commissioner Tod Mowery
XXX
Commissioner Frannie Hutchinson
XXX
PASSED AND DULY ADOPTED this day of
2015.
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
Deputy Clerk Chair
APPROVED AS TO FORM AND
CORRECTNESS:
BY:
County Attorney
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Packet Pg. 87
8.D.1
ITEM NO. (ID # 3010)
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
4113IX4is
BACKGROUND:
Susan Jacob, Library Manager
Library Services Division
DATE: 08/18/2015
*CONSENT
AGENDA\COMMUNITY
SERVICES
Public Library Construction Grant - Rosser Boulevard Branch Library
On July 17, 2015, the St. Lucie County Library System was notified by the Florida Department of State
Division of Library and Information Services that the Rosser Boulevard Branch Library Construction Project
Grant request had been funded by the State Legislature. The grant award is $500,000.00. The required
50% grant match has previously been met with the County's purchase of the Rosser property in 2013. The
remaining costs associated with renovating and furnishing the library will be funded by budgeted library
impact fees. The Friends of the St. Lucie County Library have agreed to donate $250,000.00 for the
project. Including the purchase of the Rosser property, the project is estimated to cost $5,000,000.00.
Under the Terms and Conditions of the grant, a construction contract must be awarded no later than
December 23, 2016. Grant funds will be paid in no more than four (4) payments on a reimbursement
basis.
PREVIOUS ACTION:
March 18, 2014 - Board Resolution authorizing the Public Library Construction Grant submission.
FINANCIAL IMPACT:
A fund will be established when the construction contract is awarded.
RECOMMENDATION:
Staff recommends Board approval of the Grant Agreement and authorization for the Chair to sign
documents as approved by the County Attorney.
COMMISSION ACTION:
Packet Pg. 88
8.D.1
Coordination/Signatures
6yd2er, Community Services Dir r 7/29/2015
Danie 5. McIntyre, Cgifinty ttorney 8/3/2015
Updated: 8/11/2015 12:06 PM by Donna Calise Page 2
Packet Pg. 89
8.D.1.a
17
AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY: Susan Jacob, Library Manager
SUBMITTED BY: Library Services Division
ITEM NO. RES-2014-33
DATE: 03/18/2014
*CONSENT
AGENDA\COMMUNITY
SERVICES
SUBJECT: Resolution 2014-33 _ Resolution to Submit the Public Library Construction
Grant for State FY 2015/2016
BACKGROUND:
In order to submit an application for the State of Florida Public Library Construction Grant for State FY
2015-2016 a resolution is required. The resolution authorizes the grant submission and certifies that the
match of 50% of the grant is available. The purchase of the facility at Rosser Blvd qualifies as the match
since these funds will be used for the renovation of the building.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
The Library Construction Grant would provide $500,000 of the total estimated project cost for the Rosser
Blvd Library of $5,000,000 if the grant is approved. The grant match is available in the Library Impact Fee
Fund (310001-7110-562000-137608).
RECOMMENDATION:
Board approval of the Resolution and authorization for the Chair to sign documents as approved by the
County Attorney. .
COMMISSION ACTION:
RESULT: ADOPTED [UNANIMOUS]
AYES: Hutchinson, Lewis, Dzadovsky, Mowery, Johnson
Packet Pg. 90
8.D.1.a
Coordination/Signatures
bettfliyder, Community Services Dir r 3/5/2014
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-
Oanie 5. McIntyre, Cnty/fttorney 3/6/2014 .0
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Updated: 3/10/2014 8:43 AM by Bob Bentkofsky A
Page 2
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Packet Pg. 91
8.D.1.a
RESOLUTION 14-033
A RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA,
AUTHORIZING FOR THE SUBMISSION OF THE PUBLIC
LIBRARY CONSTRUCTION GRANT APPLICATION FOR
STATE FISCAL YEAR 2015/16 WITH THE FLORIDA
DEPARTMENT OF STATE, DIVISON OF LIBRARY AND
INFORMATION SERVICES; CERTIFYING THAT
MATCHING FUNDS, WILL BE PROVIDED AND
UNENCUMBERED UPON AWARD OF THE GRANT;
AUTHORIZING THE CHAIR OF THE BOARD OF COUNTY
COMMISSONERS TO EXECUTE THE APPLICATION AND
FURTHER AUTHORIZING THE COUNTY ATTORNEY TO
EXECUTE THE APPLICATION BY APPROVING IT AS TO
FORM AND CORRCTNESS; CERTIFYING THAT THE
FUNDING IS SUFFICIENT AND WILL BE AVAILABLE IN
ORDER FOR THE LIBRARY BUILDING TO BE
COMPLETED; CERTIFYING THAT SUFFICENT FUNDS
WILL BE AVAILABLE TO OPERATE THE FACILITY UPON
COMPLETION OF CONSTRUCTION; AND CERTIFYING
THAT THE BUILDING WILL BE USED EXCLUSIVELY FOR
THE PUBLIC LIBRARY PURPOSES FOR WHICH
CONSTRUCTED.
WHEREAS, the St. Lucie County Board of County Commissioners, Florida, has made the
following determinations:
WHEREAS, in order for the Florida Department of State, Division of Library and Information
Services to approve the Public Library Construction Grant Application a resolution must be adopted
authorizing the submission of the Public Library Construction Grant Application for State Fiscal Year
2015/2016; and,
WHEREAS, the St. Lucie County Board of County Commissioners must certify that the
required match of fifty (50%) percent will be provided and unencumbered upon award of the grant;
and,
WHEREAS, authorization of the Chair of the St. Lucie County Board of County
Commissioners certifying that matching funds will be provided and unencumbered upon award of the
grant; authorizing the Chair of the Board and the County Attorney to execute the application; and
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WHEREAS, the St. Lucie County Board of County Commissioners must certify that funding
is sufficient and will be available in order for the library building to be completed, and further that
sufficient funds will be available to operate the facility upon completion of construction; and,
WHEREAS, the St. Lucie County Board of County Commissioners must hereby further
certify that the building will be used exclusively for public library purposes.
NOW, THEREFORE, BE IT RESOLVED:
1. The St. Lucie County Board of County Commissioners authorizes the submission of the
Public Library Construction Grant Application for Fiscal Year 2015/16 with the Florida Department of
State, Division of Library and Information Services.
2. This Board does certify that the required match of fifty (50%) percent will be provided
and unencumbered upon award of the grant.
3. The Chair is hereby authorized to execute the Public Library Construction Grant
approved by this resolution, and further the County Attorney is hereby authorized to execute the
application by approving it as to form and correctness.
4. This Board does hereby certify that funding is sufficient and will be available in order for
the library building to be completed, and further that sufficient funds will be available to operate the
facility on completion of construction.
5. This Board does hereby certify that the building will be used exclusively for public library
purposes for which constructed.
6. The St. Lucie County Library Services manager is hereby directed to send a copy of this
resolution to the Grants Office, Division of Library and Information Services, Florida Department
of State, R.A. Gray Building, 500 S. Bronough Street, Tallahassee, Florida 32399-0250
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8.D.1.a
That this resolution shall take effect immediately upon its adoption.
PASSED DULY ADOPTED on this ,}. day of 1' L �t!'
A�FET: r.
eputy Clerk
2014.
BOARD OF COUNTY CO SIONERS
ST. LUCIFs��OUNTY, F ORIDA'�
Biv
.Chair
APPROV AS TO FOR ND
CORRECTN ��1(/
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County A orney
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I 8.D.1.b I
PUBLIC LIBRARY CONSTRCUTION GRANTS
NOTIFICATION OF GRANT AWARD . RECENaBY
Fiscal Year 2015-16
Recipient:
Saint Lucie County Library System
101 Melody Lane
Fort Pierce, FL 34950-4402
Susan Jacob, Library System Manager
PROJECT
Rosser Boulevard Branch
TERMS AND CONDITIONS
JUL2 2 2015
I. IBRARYADMINIMATION
Project Start Date:
July 1, 2015
PROJECT # CSFA # AWARD
16-PLC-04 45.020 $500,000
The following materials must be submitted to the Division no later than 30 days prior to the construction
project being let for bid or the Guaranteed Maximum Price being awarded. This includes contracts for
construction management services and design -build contracts.
1. Final floor plan with furnishings and equipment;
2. Final site plan; and
3. Final elevations.
Submit one set of specifications and two sets of drawings prepared by a licensed architect. One set
of these plans shall be 24" x 36" or 30" x 42" and the other shall be 11" x 14".
If there are changes in the design or size of the building, the grantee shall provide revised floor
plans, site plans and elevations to the Division.
A contract for construction must be awarded no later than December 23, 2016.
pu�n'(�4� / 1-) 1(5
Amy U. Jo n on, Director Date
Division of 113
rary and Information Services
Florida Department of State, Division of Library and Information Services
500 South Bronough Street, Tallahassee, Florida 32399-0250, 850.245.6620
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8.D.1.c
PROJECT NUMBER 16-PLC-04
PUBLIC LIBRARY CONSTRUCTION GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
for and on behalf of
SAINT LUCIE COUNTY LIBRARY SYSTEM
This Agreement is by and between the State of Florida, Department of State, Division of Library
and Information Services, hereinafter referred to as the "Division," and the Saint Lucie County
Library System hereinafter referred to as the "Grantee."
The Grantee has submitted a grant application and has met all eligibility requirements and has
been awarded a Library Construction Grant (CSFA 45.020) by the Division: grant number
16-PLC-04 for the project "Rosser Boulevard Branch," in the amount of $500,000. Funds for this
grant have been appropriated in the FY2015-16 General Appropriations Act on line 3112A. The
Division has the authority to administer this grant in accordance with Section 257.191, Florida
Statutes. By reference, the application and any approved revisions are hereby made a part of this
agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as CD
follows: M
1. Grant Purpose. This grant shall be used exclusively for the "Rosser Boulevard Branch," the E
public purpose for which these funds were appropriated. L
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a) The Grantee shall perform the following Scope of Work:
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Renovate an existing building of approximately 20,800 square feet to become a branch of
the Saint Lucie County Library System. All tasks associated with the project, as outlined r
in the Project Description (see Attachment A), will be performed by June 1, 2018. All C6
project work will be completed under the supervision of a licensed architect or licensed
contractor. E
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b) The Grantee agrees to provide the following Deliverables and Performance Measures Q
related to the Scope of Work for payments to be awarded
Payment 1:
■ The first payment will be a fixed price in the amount of 30 percent (30%) of the
grant award. The Grantee will have completed at least 30 percent (30%) of the
project prior to payment. The performance measure documenting satisfactory
completion of Deliverables will be a completed Application and Certificate for
Payment (AIA Document G702) and Schedule of Contract Values (AIA
Public Library Construction Guidelines and Application
Chapter 113-2,01 I (2)(b), Florida Administrative Code, Effective 4-2015
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8.D.1.c
Document G703), or its equivalent (see Appendix 1), showing at least 30 percent
(30%) of the project completed.
Payment 2:
■ The second payment will be a fixed price in the amount of 30 percent (30%) of
the grant award. The Grantee will have completed at least 60 percent (60%) of the
project prior to payment. The perforlance measure documenting satisfactory
completion of Deliverablcs will be a completed Application and Certificate for
Payment (AIA Document G702) and Schedule of Contract Values (AIA
Document G703), or its equivalent (see Appendix 1), showing at least 60 percent
(60%) of the project completed.
Payment 3:
■ The third payment will be a fixed price in the amount of 30 percent (30%) of the
grant award. The Grantee will have completed 100 percent (100%) of the project
prior to payment. The performance measure documenting satisfactory completion
of Deliverables will be a completed Application and Certificate for Payment (AIA
Document G702), Schedule of Contract Values (AIA Document G703), and a
Certificate of Substantial Completion (AIA Document G704), or its equivalent
(see Appendix 1), showing 100 percent (100%) of the project completed,
including all retainage amounts paid.
Payment 4:
■ The fourth payment will be a fixed price in the amount of 10 percent (10%) of the
grant award. The Grantee will have completed all project and agreement
obligations prior to payment. The performance measure documenting satisfactory
completion of Deliverables will be submission and acceptance of a Library
Construction Closeout Report (see Section 9) that certifies that all project funds
have been expended and the project has been closed out.
c) The Grantee has provided an Estimated Project Budget (which is incorporated as part of
this Agreement and titled Attachment B). All expenditures for this agreement shall be in
accordance with this budget (Attachment B).
d) Change Orders. Should grant expenditures exceed the budgeted category amount by
more than 20%, the Grantee shall be required to submit a proposal for revision of the
Project Budget with a written explanation for the reason(s) for deviation(s) from the
original Project Budget to the Division for review and written approval.
2. Length of Agreement. This Agreement shall begin on July 1, 2015 and shall end
June 1, 2018 unless terminated in accordance with the provisions of Section 34 of this
Agreement. Contract extensions will not be granted unless Grantee is able to provide
substantial written justification and the Division approves such extension. The Grantee's
written request for such extension must be submitted to the Division no later than thirty (30)
days prior to the termination date of this Agreement.
Public Library Construction Guidelines and Application
Chapter 1B-2.011(2Xb), FlaidaAdnunistralire Code, Effective 4-2015
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3. Contract Administration. The parties are legally bound by the requirements of this
agreement. Each party's contract manager, named below, will be responsible for monitoring
its performance under this Agreement and will be the official contact for each party. Any
notice(s) or other communications in regard to this agreement shall be directed to or
delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract
manager within 10 days of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator
Florida Department of State
R.A. Gray Building
Mail Station OD
500 South Bronough Street
Tallahassee, FL 32399
Phone: 850.245.6620
Facsimile: 850.245.6643
Email: marian.deeney@dos.myflorida.com
For the Grantee: 2
Roger Shinn, Manager, Facilities 3
Park, Recreation & Facilities
a
2300 Virginia Avenue
Fort Pierce, Florida 34982-5632 M
Phone: 772.462.1432
Facsimile: 772.462.2750 E
Email: shinnr@stlucieco.org L
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4. Grant Payments. All grant payments are requested by submitting a Public Library
Construction Payment Request form. The Public Library Construction Payment Request
form is available on the Division's website at info.florida.gov/services-for-
libraries/grants/construction/guidelines-application-and-forms/. The total grant award shall r
not exceed $500,000 which shall be paid by the Division in consideration for the Grantee's C6
minimum performance as set forth by the terms and conditions of this Agreement. The grant
payment schedule is outlined below: E
a) The first payment will be 30 percent (30%) of the grant award. Payment will be made in Q
accordance with the completion of the Deliverables and performance measures
b) The second payment will be 30 percent (30%) of the grant award. Payment will be made
in accordance with the completion of the Deliverables and performance measures.
c) The third payment will be 30 percent (30%) of the grant award. Payment will be made in
accordance with the completion of the Deliverables and performance measures.
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Chapter 1 B-2.01 l (2)(h), Florida Administrative Corte, Effective 4-2015
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d) The fourth payment will be 10 percent (10%) of the grant award. Payment will be made
in accordance with the completion of the Deliverables and performance measures.
5. Electronic Payments. The Grantee can choose to use electronic funds transfer (EFT) to
receive grant payments. All grantees wishing to receive their award through EFT must
submit a Vendor Direct Deposit Authorization form to the Florida Department of Financial
Services. If EFT has already been set up for your organization, you do not need to submit
another authorization form unless you have changed bank accounts. To download this form
visit myfloridaefo.com/Division/AA/Fonns/DFS-Al-26E.pd The form also includes tools
and information that allow you to check on payments.
6, Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any
entity that receives a payment from the State of Florida that may be subject to 1099
reporting. The Department of Financial Services (DFS) must have the correct Taxpayer
Identification Number (TIN) and other related information in order to report accurate tax
information to the Internal Revenue Service (IRS). To register or access a Florida Substitute
Form W-9 visit flvendor.myfloridacfo.com/. A copy of the Grantee's Florida Substitute
Form W-9 must be submitted with the executed Agreement.
7. Amendment to Contract. Either party may request modification of the provisions of this
Agreement by filing a Grant Agreement Amendment Request form with the Division.
Changes that are agreed upon shall be valid only when in writing, signed by each of the
parties and attached to the original of this Agreement. If changes are implemented without
the Division's written approval, the organization is subject to noncompliance, the grant
award is subject to partial or complete refund to the State of Florida and this agreement is
subject to termination. The Grant Agreement Amendment Request is available on the
Division's website at info.florida.gov/services-for-libraries/grants/construction/guidelines-
application-and-forms/.
8. Financial Consequences. The Department shall apply the following financial consequences
for failure to perform the minimum level of services required by this Agreement in
accordance with Sections 215.971 and 287.058, Florida Statutes:
a) First payment will be withheld if Deliverables are not satisfactorily completed.
b) Second payment will be withheld if Dcliverables are not satisfactorily completed.
c) Third payment will be withheld if Deliverables are not satisfactorily completed,
d) Fourth payment will be withheld if Deliverables are not satisfactorily completed.
9. Grant Reporting Requirements. The Grantee must submit a progress report every six (6)
months until the project is completed. At the completion of the project, the Grantee must
submit a Library Construction Closeout Report. The Progress Report form and the Library
Construction Closeout Report form are available on the Division's website at
info. florida.gov/services-for-libraries/grants/construction/guidelines-application-and-forms/.
Public Library Construction Guidelines and Application
Chapter 1 B-2.0 l 1(2)(b), Florida Administrative Code, Effective 4-2015
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10. Matching Funds. Matching funds must equal the grant amount, dollar for dollar. Upon
request, the Division will waive the financial matching requirements on grants for Rural
Economic Development Initiative (REDI) counties or communities that have been designated
in accordance with Sections 288.0656 and 288.06561, Florida Statutes.
11. Grant Completion Deadline. The grant completion deadline is June 1, 2018. The Grant
Completion Deadline is the date when the project is 100% complete and all grant and
matching funds have been paid out in accordance with the work described in the Scope of
Work, detailed in the Estimated Project Budget. If the Grantee finds it necessary to request
an extension of the Grant Completion Deadline, the extension may not exceed 120 days
unless the Grantee can demonstrate extenuating circumstances as described in Section 12 of
this Agreement.
12. Extension of the Grant Completion Deadline. An extension of the completion date must
be requested at least thirty (30) days prior to the end of the grant period and may not exceed
120 days, unless the Grantee can clearly demonstrate extenuating circumstances. An
extenuating circumstance is one that is beyond the control of the Grantee and prevents timely
completion of the project, such as a natural disaster, death or serious illness of the individual
responsible for the completion of the project, litigation related to the project, or failure of the
contractor or architect to provide the services for which they were contracted to provide. An
extenuating circumstance does not include failure to read or understand the administrative
requirements of a grant or failure to raise sufficient matching funds. Prior written approval is
required for extensions.
13. Credit Line(s) to Acknowledge Grant Funding, Each construction project shall display a
project identification sign in a prominent location at the project site and shall maintain said
sign while work is in progress. The sign must be a minimum of eight (8) square feet in area, E
be constructed of plywood or other durable material, and contain the following
acknowledgment of grant assistance: Q
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a) "This project is sponsored in part by the Department of State, Division of Library and
Information Services and the State of Florida" (Section 286.25, Florida Statutes).
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b) Any variation in the above specifications must receive prior approval in writing by the C6
Division. The cost of preparation and erection of the project identification sign are
allowable project costs. Routine maintenance costs of project identification signs are not E
allowable project costs.
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14. Non -allowable Grant Expenditures. The Grantee agrees to expend all grant funds received
under this agreement solely for the purposes for which they were authorized and appropriated.
Expenditures shall be in compliance with the state guidelines for allowable project costs as
outlined in the Department of Financial Services' Reference Guide for State Expenditures,
which are available online at myfloridacfo.com/aadir/reference guide/. In addition, the
following are not allowed as grant or matching expenditures:
a) In -kind services.
b) Routine maintenance costs of project signs.
15. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section
215.971, Florida Statutes, the Grantee shall refund to the State of Florida any balance of
unobligated funds which has been advanced or paid to the Grantee. In addition, funds paid in
excess of the amount to which the recipient is entitled under the terms and conditions of the
agreement must be refunded to the state agency. Further, the recipient may expend funds
only for allowable costs resulting from obligations incurred during the specified agreement
period. Expenditures of state financial assistance must be in compliance with the laws, rules
and regulations applicable to expenditures of state funds, including, but not limited to, the
Reference Guide for State Expenditures.
16. Repayment. All refunds or repayments to be made to the Department under this agreement
are to be made payable to the order of "Department of State" and mailed directly to the
following address: Florida Department of State, Attention: Marian Deeney, Division of
Library and Information Services, 500 South Bronough Street Tallahassee, FL 32399. In
accordance with Section 215.34(2), Florida Statutes, if a check or other draft is returned to
the Department for collection, Recipient shall pay to the Department a service fee of $15.00
or five percent (5%) of the face amount of the returned check or draft, whichever is greater.
17.Operation and Use of Facility. A facility that will be constructed, remodeled or expanded
using state grant funds must be maintained as a public library for a period of 20 years. Failure
to maintain the facility exclusively as a public library for the 20-year period will result in
repayment of all or a portion of the grant funds. The 20-year period begins on the date of
project closeout. If the facility is not maintained as a public library for the 20-year period and
release from the unconditional use requirement has not been requested and approved, the
repayment schedule is as follows:
a) For each year that the facility is maintained as a public library, reduce the amount to be
repaid by 5%, i.e., I year — 95% of the grant funds, 5 years — 75% of the grant funds, 10
years — 50% of the grant funds, etc.
b) If the facility is not maintained as a public library for an entire year, the amount to be
repaid will be prorated based on the number of months the facility was not maintained as
a public library, rounded to the next whole month.
Public Library Construction Guidelines and Application
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Release from the unconditional use requirement may be requested and will be granted if a
situation arises that will provide a library facility to serve the same community that will
result in a higher level of library service, The request shall be submitted in writing to the
Director of the Division of Library and Information Services.
18. Historic Preservation Review. If the facility that is being renovated with state funds is fifty
(50) years old or older, then in accordance with Sections 267.061(2)(a) and (b), Florida
Statutes, the Grantee must submit information about the grant project to the Division of
Historical Resources, Bureau of Historic Preservation (Bureau), so that it may determine
whether the project has historic significance. Should the Bureau deem the facility to have
historic significance, grant funds may only be released after the Bureau notifies the Division,
in writing, that the Grantee has satisfied the Bureau's requirements. If the facility is not
deemed to be of historic significance, grant funds will be released to Grantee in accordance
with Section 4 of this Agreement.
19. Single Audit Act. Each grantee, other than a grantee that is a state agency, shall submit to an
audit pursuant to Section 21597, Florida Statutes. See Attachment C for additional
information regarding this requirement.
20. Retention of Accounting Records. Financial records, supporting documents, statistical
records and all other records including electronic storage media pertinent to the Project shall
be retained for a period of five (5) fiscal years after the close out of the grant and release of
the audit. If any litigation or audit is initiated or claim made before the expiration of the five-
year period, the records shall be retained until five (5) fiscal years after the litigation, audit or
claim has been resolved.
21. Obligation to Provide State Access to Grant Records. The Grantee must make all grant
records of expenditures, copies of reports, books, and related documentation available to the
Division or a duly authorized representative of the State of Florida for inspection at
reasonable times for the purpose of making audits, examinations, excerpts and transcripts.
22.Obligation to Provide Public Access to Grant Records. The Division reserves the right to
unilaterally cancel this Agreement in the event that the Grantee refuses public access to all
documents or other materials made or received by the Grantee that are subject to the
provisions of Chapter 119, Florida Statutes, known as the Florida Public Records Act. The
Grantee must immediately contact the Division's Contract Manager for assistance if it
receives a public records request related to this Agreement.
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23. Investment of Funds Received But Not Paid Out. The Grantee may temporarily invest
any or all grant funds received but not expended in an interest bearing account pursuant to
Section 216.181(16)(b), Florida Statutes. Interest earned on such investments should be
returned to the Division quarterly, except that interest accrued less than $100 within any
quarter may be held until the next quarter when the accrued interest totals more than $100.
All interest accrued and not paid to the Division, regardless of amount, must be submitted
with the Grantee's Final Report at the end of the Grant Period.
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24. Noncompliance. Any Grantee that is not following Florida statutes or rules, the terms of the
grant agreement, Florida Department of State policies and guidance, local policies, or other
applicable law or that has not submitted required reports or satisfied other administrative
requirements for other Division of Library and Information Services grants or grants from
any other Office of Cultural, Historical, and Information Programs (OCHIP) Division will be
in noncompliance status and subject to the OCHIP Grants Compliance Procedure. OCHIP
Divisions include the Division of Cultural Affairs, the Division of Historical Resources, and
the Division of Library and Information Services. Grant compliance issues must be resolved
before a grant award agreement may be executed and before grant payments for any OCHIP
grant may be released.
25. Accounting Requirements. The Grantee must maintain an accounting system that provides
a complete record of the use of all grant funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that
trace the receipt, maintenance and expenditure of state funds;
b) Accounting records must adequately identify the sources and application of funds for all
grant activities and must classify and identify grant funds by using the same budget
categories that were approved in the grant application. If Grantee's accounting system
accumulates data in a different format than the one in the grant application, subsidiary
records must document and reconcile the amounts shown in the Grantee's accounting
records to those amounts reported to the Division;
c) An interest -bearing checking account or accounts in a state or federally chartered
institution may be used for revenues and expenses described in the Scope of Work and
detailed in the Estimated Project Budget;
d) The name of the account(s) must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for
all funds, property and other assets; and
f) Accounting records must be supported by source documentation and be in sufficient
detail to allow for a proper pre -audit and post -audit (such as invoices, bills and canceled
checks).
26. Availability of State Funds. The State of Florida's performance and obligation to pay under
this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the
event that the state funds upon which this Agreement is dependent are withdrawn, this
Agreement will be automatically terminated and the Division shall have no further liability to
the Grantee beyond those amounts already expended prior to the termination date. Such
termination will not affect the responsibility of the Grantee under this Agreement as to those
funds previously distributed. In the event of a state revenue shortfall, the total grant may be
reduced accordingly.
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27. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the
state judicial branch or any state agency.
28. Independent Contractor Status of Grantee, The Grantee, if not a state agency, agrees that
its officers, agents and employees, in performance of this Agreement, shall act in the capacity
of independent contractors and not as officers, agents or employees of the state. The Grantee
is not entitled to accrue any benefits of state employment, including retirement benefits and
any other rights or privileges connected with employment by the State of Florida.
29. Grantee's Subcontractors. The Grantee shall be responsible for all work performed and all
expenses incurred in connection with this Agreement. The Grantee may subcontract, as
necessary, to perform the services and to provide commodities required by this Agreement.
The Division shall not be liable to any subcontractor(s) for any expenses or liabilities
incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its
subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee
must take the necessary steps to ensure that each of its subcontractors will be deemed to be
independent contractors and will not be considered or permitted to be agents, servants, joint
venturers or partners of the Division.
30. Liability. The Division will not assume any liability for the acts, omissions to act or
negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude
liability for its own acts, omissions to act or negligence to the Division.
a) The Grantee shall be responsible for claims of any nature, including but not limited to
injury, death and property damage arising out of activities related to this Agreement by
the Grantee, its agents, servants, employees and subcontractors. The Grantee shall
indemnify and hold the Division harmless from any and all claims of any nature and shall
investigate all such claims at its own expense. If the Grantee is governed by Section
768,28, Florida Statutes, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of
sovereign immunity or increases the limits of its liability by entering into this Agreement
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or
cost of collection related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in
connection with the project. The Grantee may subcontract as necessary to perform the
services set forth in this Agreement, including entering into subcontracts with vendors for
services and commodities, provided that such subcontract has been approved in writing
by the Department prior to its execution and provided that it is understood by the Grantee
that the Department shall not be liable to the subcontractor for any expenses or liabilities
incurred under the subcontract and that the Grantee shall be solely liable to the
subcontractor for all expenses and liabilities incurred under the subcontract.
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31. Strict Compliance with Laws. The Grantee shall perform all acts required by this
Agreement in strict conformity with all applicable laws and regulations of the local, state and
federal law. For consequences of noncompliance, see Section 24, Noncompliance.
32. No Discrimination. The Grantee may not discriminate against any employee employed
under this Agreement or against any applicant for employment because of race, color,
religion, gender, national origin, age, handicap or marital status. The Grantee shall insert a
similar provision in all of its subcontracts for services under this Agreement.
33. Breach of Agreement. The Division will demand the return of grant funds already received,
will withhold subsequent payments and/or will terminate this agreement if the Grantee
improperly expends and manages grant funds; fails to prepare, preserve or surrender records
required by this Agreement; or otherwise violates this Agreement.
34. Termination of Agreement. The Division will terminate or end this Agreement if the
Grantee fails to fulfill its obligations herein. In such event, the Division will provide the
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Grantee a notice of its violation by letter and shall give the Grantee fifteen (15) calendar days
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from the date of receipt to cure its violation. If the violation is not cured within the stated
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period, the Division will terminate this Agreement. The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified
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address by a method that provides proof of receipt. In the event that the Division terminates
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this Agreement, the Grantee will be compensated for any work completed in accordance with
this Agreement prior to the notification of termination if the Division deems this reasonable
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under the circumstances. Grant funds previously advanced and not expended on work
completed in accordance with this Agreement shall be returned to the Division, with interest,
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within thirty (30) days after termination of this Agreement. The Division does not waive any
of its rights to additional damages if grant funds are returned under this Section.
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35. Preservation of Remedies. No delay or omission to exercise any right, power or remedy
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accruing to either party upon breach or violation by either party under this Agreement shall
impair any such right, power or remedy of either party; nor shall such delay or omission be
construed as a waiver of any such breach or default or any similar breach or default.
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36. Non -Assignment of Agreement. The Grantee may not assign, sublicense or otherwise
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transfer its rights, duties or obligations under this Agreement without the prior written
consent of the Division, which shall not unreasonably be withheld. The agreement transferee
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must demonstrate compliance with the requirements of the project. If the Division approves a
transfer of the Grantee's obligations, the Grantee shall remain liable for all work performed
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and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity,
pursuant to Section 20.06, Florida Statutes or otherwise, the rights, duties and obligations
under this Agreement shall be transferred to the succeeding governmental agency as if it was
the original party to this Agreement.
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37. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall
provide maximum open competition when procuring goods and services related to the grant -
assisted project in accordance with Section 287.057, Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the
applicable procurement method described below:
1. Purchases Up to $2,500: Procurement of goods and services where individual
purchases do not exceed $2,500 do not require competition and may be conducted at
the Grantee's discretion.
2. Purchases or Contract Amounts Between $2,500 and $35,000: Goods and services
costing between $2,500 and $35,000 require informal competition and may be
procured by purchase order, acceptance of vendor proposals or other appropriate
procurement document.
b) Procurement of Goods and Services Exceeding $35,000. Goods and services costing
over $35,000 may be procured by either Formal Invitation to Bid, Request for Proposals
or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor
proposals or other appropriate procurement document.
38. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of 3
conflicts of interest described in Sections 112.311 through 112.326, Florida Statutes and a
affirms that it will not enter into or maintain a business or other relationship with any
employee of the Department of State that would violate those provisions. The Grantee further M
agrees to seek authorization from the General Counsel for the Department of State prior to
entering into any business or other relationship with a Department of State Employee to E
avoid a potential violation of those statutes.
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39. Binding of Successors. This Agreement shall bind the successors, assigns and legal
a
representatives of the Grantee and of any legal entity that succeeds to the obligations of the
Division of Library and Information Services.
40. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the
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Grantee is considered a violation of Section 274A (a) of the Immigration and Nationality
Act. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for
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unilateral cancellation of this Agreement.
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41. Severability. If any term or provision of the Agreement is found to be illegal and
unenforceable, the remainder will remain in full force and effect, and such term or provision
shall be deemed stricken.
42. Americans with Disabilities Act, All programs and facilities related to this Agreement must
meet the standards of Sections 553.501-553.513, Florida Statutes and the Americans with
Disabilities Act of 1990.
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43. Governing Law. This Agreement shall be construed, performed and enforced in all respects
in accordance with the laws and rules of Florida. Venue or location for any legal action
arising under this Agreement will be in Leon County, Florida.
44. Entire Agreement. The entire Agreement of the parties consists of the following
documents:
a) This Agreement
b) Project Description (Attachment A)
c) Estimated Project Budget (Attachment B)
d) Federal and State of Florida Single Audit Act Requirements (Attachment C), including
Exhibit 1
e) Schedule of Contract Values (Appendix 1)
In acknowledgment of Grant Number 16-PLC-04, provided for from funds appropriated in
the FY2015-2016 General Appropriation Act in the amount of $500,000, the Grantee
hereby certifies that they have read this entire Agreement and will comply with all of its
requirements.
Grantee:
M.
Authorized Official for the Grantee
Typed name and title
Witness
Date
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Chapter l 13-2.01 I (2)(b), Florida Administrative Cade, Effective 4-2015
Department of State:
Typed name and title
Witness
Date
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Project Number: 16-PLC-04
Rosser Boulevard Branch
ATTACHMENT A
Project Description
(The project description below was extracted from the original application submitted in April
2014)
The Rosser Boulevard Branch Library will function as a major branch of the 5t. Lucie County
Library System. Early in 2013, it was decided to revitalize the plan to build a branch in
southwestern fort St LuCle. The Library surveyed the available properties, both developed
and undeveloped and the listings produced a 20,7€36-Square-foot property for sale by the City
of Port St, Lucie. Built in 2006, this former police substation sits on 3,22 acres of land. Situated
in a busy corner of the County it is ideally located to serve the future needs of the over
100,000 residents who live within 5 miles of the location, Inspections were done and a sale
with the City was negotiated. In August, 2013, St. Lucie County purchased the land and
building for $23 million dollars,
Given this population mix, the Rosser Boulevard Branch Library will function as most other
libraries within the St. Lucie County Library system, albeit a more modern and current version
The space will provide a functional, attractive arid safe space, and in this, the County's first
new branch library in over 15 years, we will have a physical and virtual footprint easily able to
deliver 215t century library services.
It will be a full- service library offering flexible spaces that meet the evolving needs of our
users. It will have a large meeting morn, private study rooms, and open seating areas. A
separate children's room will be maintained, a young adult area will be developed to allow the
teens to have the much -needed area of their own. We will create an environment that
accommodates both existing and emerging technology and facilitates digital learning. The
building's innovative environment will offer spaces for all ages designed to facilitate individual
and grouts work, learning, creativity, exploration and enjoyment. An open- seating area for
adults will offer adequate traditional public computer stations, but, in addition, the design will
focus on offering the maximum number of accessible electrical outlets and seating for patrons
with laptops. Space within the building will be set aside for a large rnulti-purpose meeting
room with a dividable mobile seating capacity of 200 and a quality sound and projection
system. Currently, the largest meeting room in our branches does not seat more than 156 (at
Morningside branch). At present, no library meeting room is able to offer an environment
conducive to large public cultural and educational events.
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Project Number: 16-PLC-04
Rosser Boulevard Branch
ATTACHMENT B
Estimated Project Budget
IV. ESTIMATED COST OF PROJECT
A. Fmids By Category (1'rrdicate project cost by opplicable categories),
1. Arellliteet's Pecs (include planning costs) $ Approx_ 120,000
2. Site Acquisition
3. Acglrisitiorll cost ofbtlilding,and la11d
4, New Canstr►ictiorl;
5. Expaiisioii of existing buildilig
G. 1terrrodeJirig of existing Wilding
7, Initial Equipment
H. Other (Specify
lnithd collection
9, TOTAL (Must equal 13.4)
I3, Source ofF'unds:
1. I.ocal funds rivailablc
2. An>aunt oClunds 1cclucstcd lions the lrul�lic I,ibr111}
Commiction Grant Program (Slate Gerierlll Reveoue)
3. Amount of furicls requcsted fi'01n Other Sl:1tc sources
4. TOTAL (Must equal A.9)
Public Library Construction Guidelines and Application
Chapter 1 B-2.011(2)(b), Florida Adminisiralive Carle, Effective 4-2015
$
2,300,000
$ 1 600 000
$ 630,000
350,000
$ , 5,000,000
5 4,500,000
500,000
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ATTACHMENT C
FEDERAL AND STATE OF FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to
audits and/or monitoring by the Department of State as described in this Addendum to the Grant
Agreement.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 2 Subpart F — Audit Requirements
and Section 215.97, Florida Statutes, monitoring procedures may include, but not be limited to, on -site
visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.328 and/or other
procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any
monitoring procedures/processes deemed appropriate by the Department of State. In the event the
Department of State determines that a limited scope audit of the recipient is appropriate, the recipient
agrees to comply with any additional instructions provided by the Department of State staff to the
recipient regarding such audit. The recipient further agrees to comply and cooperate with any
inspections, reviews, investigations or audits deemed necessary by the Chief Financial Officer or
Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
to
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This part is applicable if the recipient is a State or local government or a non-profit organization that has
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received federal funds awarded through the Department of State. Exhibit l to this attachment indicates
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whether federal resources have been awarded through the Department of State by this agreement.
2 CFR 2 §200.501 Audit Requirements
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a. Audit required. A non-federal entity that expends $750,000 or more during the non-federal entity's
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fiscal year in federal awards must have a single or program -specific audit conducted for that year in
accordance with the provisions of this part.
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b. Single audit. A non-federal entity that expends $750,000 or more during the non-federal entity's
fiscal year in federal awards must have a single audit conducted in accordance with 2 CFR §200.514
Scope of audit, except when it elects to have a program -specific audit conducted in accordance with
paragraph (c) of this section.
c. Program -specific audit election. When an auditee expends federal awards under only one federal
program (excluding R&D) and the federal program's statutes, regulations, or the terms and conditions of
the federal award do not require a financial statement audit of the auditee, the auditee may elect to have
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8.D.1.c
a program -specific audit conducted in accordance with 2 CFR §200.507 Program -specific audits. A
program -specific audit may not be elected for R&D unless all of the federal awards expended were
received from the same federal agency, or the same federal agency and the same pass -through entity,
and that federal agency, or pass -through entity in the case of a subrecipient, approves in advance a
program -specific audit.
d. Exemption when federal awards expended are less than $750,000. A non-federal entity that expends
less than $750,000 during the non-federal entity's fiscal year in federal awards is exempt from federal
audit requirements for that year, except as noted in 2 CFR §200.503 Relation to other audit
requirements, but records must be available for review or audit by appropriate officials of the federal
agency, pass -through entity, and Government Accountability Office (GAO).
e. Federally Funded Research and Development Centers (FFRDQ. Management of an auditee that
owns or operates a FFRDC may elect to treat the FFRDC as a separate entity for purposes of this part
f. Subrecipients and contractors. An auditee may simultaneously be a recipient, a subrecipient, and a
contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part.
The payments received for goods or services provided as a contractor are not federal awards. Section
§200.330 Subrecipient and contractor determinations should be considered in determining whether
payments constitute a federal award or a payment for goods or services provided as a contractor.
g. Compliance responsibility for contractors. In most cases, the auditee's compliance responsibility for
contractors is only to ensure that the procurement, receipt, and payment for goods and services comply
with federal statutes, regulations, and the terms and conditions of federal awards. Federal award
compliance requirements normally do not pass through to contractors. However, the auditee is
responsible for ensuring compliance for procurement transactions which are structured such that the
contractor is responsible for program compliance or the contractor's records must be reviewed to
determine program compliance. Also, when these procurement transactions relate to a major program,
the scope of the audit must include determining whether these transactions are in compliance with
federal statutes, regulations, and the terms and conditions of federal awards.
h. For profit subrecipient. Since this part does not apply to for -profit subrecipients, the pass -through
entity is responsible for establishing requirements, as necessary, to ensure compliance by for -profit
subrecipients. The agreement with the for -profit subrecipient should describe applicable compliance
requirements and the for -profit subrecipient's compliance responsibility. Methods to ensure compliance
for federal awards made to for -profit subrecipients may include pre -award audits, monitoring during the
agreement, and post -award audits. See also §200.331 Requirements for pass -through entities.
The Internet address listed below will assist recipients in locating documents referenced in the text of
this agreement and with the interpretation of compliance issues.
U.S. Government Printing Office
www.cefr.gov
Public Library Construction Guidelines and Application
Chapter 1 B-2.011(2)(b), Florida Administrative Code, Effective 4-2015
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8.D.1.c
PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), Florida
Statutes and has received state funds awarded by the Department of State. Exhibit 1 to this attachment
indicates whether state resources have been awarded by the Department of State by this agreement.
Section 215.97, Florida Statutes Single Audit Requirements
1. In the event that the recipient expends a total amount of state financial assistance equal to or in
excess of $500,000 in any fiscal year of such recipient, the recipient must have a state single or
project -specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes;
applicable rules of the Executive Office of the Governor and the Chief Financial Officer; and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations),
Rules of the Auditor General. Exhibit 1 to this attachment indicates state financial assistance
awarded through the Department of State by this agreement. In determining the state financial
assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of State, other state
agencies and other nonstate entities. State financial assistance does not include federal direct or pass -
through awards and resources received by a nonstate entity for federal program matching
requirements.
2. In connection with the audit requirements addressed in Part II, paragraph I of this attachment, the
recipient shall ensure that the audit complies with the requirements of Section 215.97(7), Florida
Statutes. This includes submission of a financial reporting package as defined by Section
215.97(2)(d), Florida Statutes and Chapter 10,550 (local governmental entities) or 10.650 (nonprofit
and for -profit organizations), Rules of the Auditor General.
3. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit
conducted in accordance with the provisions of Section 215.97, Florida Statutes is not required. In
the event that the recipient expends less than $500,000 in state financial assistance in its fiscal year
and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such
an audit must be paid from the recipient's resources obtained from other than State entities).
The Internet addresses listed below will assist recipients in locating documents referenced in the text of
this agreement and with the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
fldfs.com
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State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act)
leg.state.fl.us
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PART III: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 2 §200.512 and
required by Part I of this attachment shall be submitted, when required by 2 CFR 2 §200.512, by
or on behalf of the recipient, directly to each of the following:
A. The Department of State at the following address:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room I I4A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Federal Audit Clearinghouse, electronically, at harvester.census.gov/sac/ as designated
in 2 CFR 2 §200.512.
C. Other federal agencies and pass -through entities, in accordance with 2 CFR 2 §200.513
2. In the event that a copy of the reporting package for an audit required by Part I of this attachment
and conducted in accordance with 2 CFR 2 §200.501 Audit Requirements is not required to be
a
submitted to the Department of State for the reasons pursuant to 2 CFR 2 §200.501, the recipient
c
shall submit the required written notification pursuant to 2 CFR 2 §200.501 (d) and a copy of the
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recipient's audited schedule of expenditures of federal awards directly to the following:
Office of Inspector General
a�
Florida Department of State
R. A. Gray Building, Room 114A
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500 South Bronough St.
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Tallahassee, FL 32399-0250
ii
A non-federal entity that expends less than $750,000 during the non-federal entity's fiscal
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year in federal awards is exempt from federal audit requirements for that year, except as
noted in 2 CFR §200.503 Relation to other audit requirements, but records must be available
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for review or audit by appropriate officials of the federal agency, pass -through entity and
Government Accountability Office (GAO).
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3. Copies of financial reporting packages required by Part 11 of this attachment shall be submitted,
by or on behalf of the recipient, directly to each of the following:
A. The Department of State at the following address:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 1 I4A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
I 1 I West Madison Street
Tallahassee, Florida 32399-1450
4. Any reports, management letters or other information required to be submitted to the Department
of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 2
Subpart F, Audit Requirements; Section 215.97, Florida Statutes; and Chapter 10.550 (local
governmental entities) or 10,650 (nonprofit and for -profit organizations), Rules of the Auditor
General, as applicable.
5. Recipients, when submitting financial reporting packages to the Department of State for audits
done in accordance with 2 CFR 2 Subpart F or Chapter 10.550 (local governmental entities) or E
10.650 (nonprofit and for -profit organizations), Rules of the Auditor General should indicate the
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date that the reporting package was delivered to the recipient in correspondence accompanying
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the reporting package.
PART TV: RECORD RETENTION
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I . The recipient shall retain sufficient records demonstrating its compliance with the terms of this
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agreement for a period of five fiscal years from the date the audit report is issued and shall allow
the Department of State or its designee, Chief Financial Officer or Auditor General access to
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such records upon request. The recipient shall ensure that audit working papers are made
available to the Department of State, or its designee, Chief Financial Officer, or Auditor General
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upon request for a period of three years from the date the audit report is issued, unless extended
in writing by the Department of State.
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8.D.1.c
EXHIBIT I
FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
Not Applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not Applicable.
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not Applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT
CONSIST OF THE FOLLOWING:
SUBJECT TO SECTION 215.97, FLORIDA STATUTES:
Florida Department of State Library Construction Grants, CSFA Number 45.020
Award Amount: $500,000
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: E
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As contained in the Compliance Supplement to CSFA Number 45.020. Q
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8.D.2
ITEM NO. RES-2015-142
TO:
PRESENTED BY:
SUBMITTED BY:
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
Stefanie Myers, Human Services Manager
Human Services Division
DATE: 08/18/2015
*CONSENT
AGENDA\COMMUNITY
SERVICES
Resolution - SAFER St. Lucie Community Education and Outreach
Agreement
St. Lucie Inspired Network to Achieve Community Together, Inc. (INTACT) is a 501(c)3 formed after the
2004 hurricanes to coordinate services for residents with unmet disaster needs. INTACT is now doing
business as SAFER St. Lucie (Support Alliance for Emergency Resiliency) and assists residents throughout
the disaster cycle of preparedness, response, recovery and mitigation.
SAFER St. Lucie completed an application to the United Way for $40,000.00 to hire staff to provide
planning support, education and outreach to improve community disaster resiliency. The United Way
awarded a $20,000.00 Grant to support the program. The SAFER Board has requested County assistance
in providing direction and oversight for the position.
Community Services has identified other grant funds to allow this to be a full-time position with benefits.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
These grant funds were not included in the approved FY15 budget; a budget needs to be established prior
to expenditure. Funds will be deposited into the Community Services SAFER St. Lucie fund (001826-6420-
337640-600). Additional position funding will be provided through 001823-6420-512000-600.
RECOMMENDATION:
Staff recommends Board acceptance of the agreement with SAFER St. Lucie, approval of Budget
Resolution and Position Request and authorization for the Chair to sign documents as approved by the
County Attorney.
COMMISSION ACTION:
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Coordination/Signatures
yder, Community Services Dir r Z8/6/2015
anie S. McIntyre, C my ttorney 8/10/2015
Updated: 8/12/2015 1:17 PM by Donna Calise Page 2
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8.D.2.a
COMMUNITY EDUCATION AND DISASTER SPECIALIST
JOB CODE: XX
PAY GRADE: 18
SALARY: $16.75-$26.89/hr.
MAJOR FUNCTION:
This is an advanced independent grant funded position responsible for all hazards disaster resiliency planning
and outreach and education for St. Lucie County. This position reports to the Human Services Manager and
strives to minimize the community's risk to all hazards, making it safer, stronger, sustainable and more
resilient from any man-made or natural disasters.
KNOWLEDGE, ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL JOB FUNCTIONS:
Knowledge:
1. Strong knowledge of business English, public speaking, report and grant writing and record keeping.
2. Knowledge of and experience with basic principles and practices of public outreach and involvement,
including marketing principles and practices.
3. Knowledge of emergency management standards and preparedness planning.
4. Knowledge of local, state and federal disaster programs.
5. Knowledge and experience of basic principles and practices of program/project planning and
management.
Abilities:
1. Provide and present information in an organized and understandable manner.
2. Establish and maintain effective working relationships with external agencies, community leaders,
government representatives and customers.
3. Ability to present a positive image of the organization to members of the community.
4. Self -directed, highly organized and efficient with sharp attention to detail.
5. Highly motivated and creative with the ability to take initiative and work independently to assist supervisor
in accomplishing program and service goals effectively and efficiently.
6. Engage, coach, evaluate, influence and motivate others to coordinate program activities with multiple
stakeholders to ensure agreement and consensus.
7. Understand and implement grant and/or program requirements.
8. Work a flexible schedule that may include evenings and weekends.
9. Work with minimal supervision to accomplish program or service goals effectively and efficiently.
10. Work on multiple projects simultaneously.
11. Remain calm and professional in all situations.
Skills:
1. Skill in setting priorities, which accurately reflect the relative importance of job responsibilities.
2. Intermediate to advanced proficiency in MS Windows and Office software (Outlook, Excel, Word,
PowerPoint, Publisher)
3. Excellent interpersonal, written and verbal communication skills. Must be able to use appropriate content,
grammar, punctuation and spelling.
ESSENTIAL JOB FUNCTIONS:
1. Build relationships with faith based organizations, social service groups, businesses and other entities to
increase communication and build opportunities for collaboration among all groups.
2. Facilitate communication among disaster community partners and support increased awareness of
Community Services and SAFER St. Lucie through social and other media, as well as coordinating
membership and meetings for SAFER St. Lucie.
3. Develop, coordinate and deliver emergency preparedness/mitigation of education presentations and
outreach for residents, businesses, organizations, etc., including scheduling presenters, recruiting
Packet Pg. 119
8.D.2.a
volunteers, developing and preparing promotional and educational materials, and maintaining contacts
with partner organizations.
4. Create, implement and maintain sustainability plans for local disaster resiliency, preparedness, mitigation,
response and recovery coordination, including researching and assisting with grant writing.
5. Lead development of appropriate systems and procedures for disaster management, reporting and
contingency planning, including donations and volunteer activities.
6. Ensure that local disaster partners are ready to support operations before, during and after an emergency
incident.
7. Provide orientation, training and diverse opportunities for affiliated and spontaneous volunteers.
8. Work with the community to incorporate mitigation and resilience -building measures into recovery plans
and implementation, as well as identify and prioritize recovery and resiliency projects.
9. Performs related work as requested or assigned.
10. Must be able to work a flexible schedule including evenings and weekends.
ESSENTIAL PHYSICAL SKILLS:
Good vision, hearing, speaking with or without correction. Use of both hands and fingers with dexterity.
Occasional walking and standing is required with extended periods sitting for computer use. Requires
dexterity in operating office machines and equipment and periodic need to carry items weighing up to 40 lbs.
WORK HAZARDS:
Possible vision or hand/arm dysfunction due to heavy computer work.
SAFETY EQUIPMENT USED OR NEEDED:
None
EDUCATION:
A Bachelor's Degree in emergency management, business/public administration, community development or
a closely related field from an accredited college or university. A comparable amount combination of related
education, training and experience that demonstrates the knowledge, skills and ability to effectively perform
the functions of this position may be considered. The ability to speak and read Spanish or Creole is desirable.
EXPERIENCE:
A minimum of three years of progressively responsible related experience.
LICENSE, CERTIFICATION OR REGISTRATION:
Valid Florida driver's license with a clean driving record and the ability to drive. The Department may require
applicant to have or obtain specific certification or training.
Union Non -Union ✓ Exempt Non -Exempt ✓
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8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
PROGRAM COVER PAGE
Organization Name: dba SAFER St. Lucie (Support Alliance for Emergency Resiliency)' •
Executive Director: Carmen Capezzuto, Chair carmenc(d),cityofpsl.com •
ca z
Address: 450 SW Thornhill Drive Telephone: (772) 871-5148 g "
Port St. Lucie, FL 34984 Fax: SAFER
ST. LUCIE COUNTY
Program Director: Stefanie Myers myerss Cl,stlucieco.org SUPPORT ALLIANCE FOR EMERGENCY RESILIF
Address: 437 N 7 Street Telephone: (772)462-1176
Fort Pierce, FL 34950 Fax: (772) 462-2094
Program Title: N/A
Focus Area: Disaster Resiliency Coordination and Education
Brief Description of the Program: This program will provide strategic
community planning and education services through all stages of the
disaster cycle to support the resiliency of the County in disaster situations,
ensuring improved preparedness and a faster return to normalcy.
Disaster Cvcic
PROGRAM SUMMARY REPORT
Amount Requested from Funder for 2015/2016:
$
40,000.00
Total proposed Program Budget for 2015/2016:
$
70,000.00
Percent of Total Program Budget:
57.1 %
Any Current Program Funding from THIS Funder (2014/15):
$
-
Dollar increase/(decrease) in request:
$
40,000
Percent increase/(decrease) in request **:
#DIV/0!
Unduplicated Number of Children to be served in 2015/2016:
1,000
Unduplicated Number of Adults to be served in 2015/2016:
2,000
Total Program Projected Cost per Client:
23.33
**If request increased by 10% or more over previous year's allocation, briefly explain why:N/A
If these funds are being used to match another source, name the source and the $ amount: N/A
Fiscal Year: ❑ Jan/Dec ® July/June ❑ Oct/Sept EIN #: 29-2629999
The Organization's Board of Directors has approved this application on (date). October 14, 2014
Carmen Capezutto
Name of President/Chair of the Board Signature
Stefanie Myers
Name of Executive Director/CPO Signature
' St. Lucie Inspired Network to Achieve Community Together, Inc.
Packet Pg. 121
8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
PROPOSAL NARRATIVE
A. ORGANIZATION CAPABILITY
1. Provide the mission statement and vision of your organization.
Vision: To create a community that is resilient to disasters.
Mission: To achieve a disaster resilient and safe community through education, training, planning and
collaboration. SAFER serves the community throughout the course of the disaster cycle through:
• Strategic planning and communication facilitation to coordinate the efforts of human service and faith -
based organizations; businesses; state, federal, local government; and more to ensure that St. Lucie is
resilient in times of disaster.
• Community education about disaster preparedness, mitigation, response and recovery strategies and
resources to improve resiliency.
• Identification of funding to support resiliency efforts.
2. Provide a brief summary of your organization including areas of expertise, accomplishments, and population served.
St. Lucie INTACT, doing business as SAFER St. Lucie, is a 501(c)(3) non-profit that was formed following
the 2004 hurricanes that devastated the County. A collaborative of 40+ organizations partnered to address
the long-term recovery needs of residents and to serve as a clearinghouse for information and services for
those needing assistance to recover from the storms. Since its inception, SAFER has provided needs
assessments, case management, advocacy, and resource identification services for more than 2,500
households; mitigated 467 homes through the installation of hurricane strapping, secondary water barriers,
storm shutters and/or storm resistant garage doors; repaired approximately 80 homes damaged by disaster;
coordinated hundreds of volunteers; and educated an uncounted number of residents on the importance of
preparedness and mitigation in increasing the ability to bounce back after a disaster. It has also created a
Multi -Agency Feeding Task Force Plan to coordinate response efforts in St. Lucie after disaster. Member
organizations have also educated businesses, homeowner/neighborhood associations, churches and other
groups, teachers, and more in their capacity with SAFER.
In 2012, members from the Long -Term Recovery and the Volunteer Organizations Active in Disaster
organizations approved the merger of their organizations to form SAFER St. Lucie. This merger allowed
for the expansion of the mission to include the entire disaster cycle and eliminated the potential for
duplication of effort. By assisting residents and groups throughout the disaster cycle to enhance resiliency,
the organization streamlines planning and coordination to effectively use resources to help the greatest
number of residents. The membership continues to include volunteer and service organizations, health and
human service providers, local businesses, government, and faith based entities.
SAFER serves all residents of the County. Those who have no resources to address recovery from a disaster
are assisted as funds are available and in accordance with grant guidelines.
2 American Red Cross, Council on Aging, Habitat for Humanity, County and City Emergency Management, Community Services, Indian River State College,
Mustard Seed Ministries, the United Way, Roundtable of St. Lucie, Treasure Coast Food Bank, Cros Ministries, County and City Community Services, FEMA,
Salvation Army, New Horizons of the Treasure Coast, Department of Health, Community Emergency Response Team, Indiantown Non-profit, Indian River
Presbyterian, 211, First United Methodist, Seventh Day Adventists, University of Florida Extension, Project Hope, Consumer Credit Management Services, Church
World Services, Christian World Relief Committee, United Methodist Conference on Relief, Humane Society of St Lucie County, Fort Pierce Housing Authority,
Goodwill Presbyterian, Florida Equal Justice, Volunteer Florida, National Animal Crisis Response, Veteran Services, Lutheran Disaster Services, Presbyterian
Disaster Assistance, Department of Financial Services, State Emergency Response Team, Weed and Seed, Public Defender's office Lakewood Park United
Methodist, St. Lucie County Sheriff, Treasure Coast Homeless Services Council, Project Response, Trinity Lutheran Church, United for Families, Zion Tabernacle
Church, Area Agency on Aging, Daniel M Foundation, St. Andrews Church, Boys and Girls Club, Department of Juvenile Justice, Coalition for hidependent Living
Options, Indiantown Non-profit, Children's Services Council of St. Lucie, and more.
2
Packet Pg. 122
8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
t3. YKUUKA1V111Vr VK1V1A11UN (Entire Nection t3 not to exceea ttiree
1. Describe the program with emphasis on primary program activities.
The requested funding will be used to hire a staff person and obtain the tools necessary to implement board
directives:
Engage and educate community members to strengthen themselves and others through preparedness and
mitigation.
Connect and build support networks and coordinated strategic plans within the community for disaster
preparedness, mitigation, response and recovery.
resources and organization capabilities to
2. Substantiate the need and indicate how this program addresses the need.
After several seasons without a large disaster, there is a complacency towards preparedness. Residents do
not have a sense of urgency or priority to identify and/or implement resiliency strategies. This is true for
large disasters such as hurricanes and wild fires, but also for smaller events such as flooding or house fires.
There is resistance to disaster planning because it consumes resources (e.g., time, money) that could be
allocated to what is seen as more immediate needs and it forces people to look at potential vulnerabilities.
The topic needs to be in the public eye on a regular basis and include a broad focus on a variety of potential
situations, not just hurricanes.
Experience has illustrated that those impacted by disaster cannot rely solely on government to help with
recovery. By taking the lead with local level resiliency education, coordination and planning, SAFER can
emphasize what communities can do for themselves and can strengthen the capacity of residents,
organizations and businesses to be resilient by identifying interdependencies, needs, and resources in
advance. Prepared individuals are aware of potential risks, understand where they can turn for help, know
what their personal responsibilities are, and are willing to help their neighbors and community members.
Planning ahead helps residents have a greater sense of control and fewer feelings of helplessness that can
impede a return to normalcy. It also allows resources to be mobilized and leveraged more quickly,
efficiently and effectively to address needs. Community resiliency means that St. Lucie can anticipate
threats, limit their effects and rapidly restore functionality after a crisis.
Maintaining awareness of the need for resiliency and prioritizing preparedness with a focus on readiness,
continuity planning, risk reduction and shortened recovery time is a constant challenge. Research has shown
that the most resilient communities are those that provide the support, knowledge, insight, and
encouragement needed to help individuals and communities be able to withstand hazards, continue to
operate under stress, adapt to adversity and recover functionality after a crisis.
A dedicated staff person will provide extensive community education to all residents on how and why to be
better prepared for disasters. This program will also facilitate the development of strategic plans and
communication to coordinate the efforts of human service and faith -based organizations; businesses; state,
federal, local government; and more to ensure that St. Lucie is resilient in times of disaster. Staff will also
work with community partners to implement plans and facilitate coordinated response services when
needed for both large and small disaster situations.
3. Provide information which supports that the proposed strategies are Evidence -Based Best
Practices and are effective with the target population.
Experience has taught that that there are never enough government resources to provide for the
preparedness, mitigation, response and recovery needs in a community. Lessons learned from disaster
impacted communities (e.g., those affected by Hurricane Katrina and Super Storm Sandy) have shown that
communities with integrated and coordinated preparedness are more able to adapt to changing conditions
3
Packet Pg. 123
8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
and recover rapidly from disasters. Organizations, businesses, families and individuals have differing
capabilities and to effectively build a resilient community they must work together.
The key strategies and best practices for developing resiliency are well documented
(www.disasterrecoveryplantemplate.org/disaster-resilience/strategies, www.edis.ifas.ufl.edu/wc172,
www.rand.org/content/dam/rand/pubs/tools/TL100/TL109/RAND_TL109 training/training.htm. To have
the largest impact, the full community needs to be engaged in an ongoing process of learning and practice.
To ensure success of that process, a leader needs to be identified to
• Facilitate connections and conversations.
• Keep stakeholders engaged and increasing community awareness.
• Maintain the perspective of disaster as manageable, yet ongoing.
• Establish a structure and develop a planned approach for communication and coordination of resources
to ensure forward momentum toward clearly established goals.
Achieving resilient performance at a community level takes dedicated effort, time and planning. SAFER St.
Lucie has a membership that is committed to the mission and vision, but due to life and work time
limitations, the ability to prioritize SAFER tasks has been limited. To continue making strides toward a
more resilient community, the SAFER board it seeking to hire dedicated staff to direct the participants and
resources required for improving disaster resiliency.
4. Define the target population and explain: a) how it is made aware of the program, and b) how it
accesses program services? (i.e., location, transportation, hours of operation, etc.)
This program will be accessible to the entire community and will strive to identify resources to assist the
most vulnerable with being more resilient. The coordinator hired will take the lead in:
• Coordination of SAFER workshops and meetings.
• Community outreach and education utilizing SAFER member networks, print media, radio programs,
public service announcements, public information fairs, as well as presentations to businesses,
organizations, faith based entities, youth, etc. The coordinator will use social media and technologies to
enhance community connectedness, to empower individuals to take action, and to increase awareness of
training opportunities and resources for improving resiliency.
• Coordination, dissemination of information, and planning support to the community throughout the
disaster cycle.
• Targeted outreach efforts will focus on those at higher risk of being devastated by a disaster, such as the
economically disadvantaged, seniors, those in older un-mitigated housing stock, etc.
Inquiries will be directed to a main number and email and services will be provided at a variety of locations
throughout the community to ensure easy access and full participation.
5. Identify similar programs that are currently serving the needs of the targeted population. How is
your program working with them collaboratively?
There is no agency that currently offers the services proposed by SAFER. While there are organizations
that have a role in disaster response, such as the Red Cross3, St. Lucie County Community Services4,
Salvation Army, Department of Healthy, Council on Aging6, there is no one entity that takes on the
3 Emergency Support Function 6 Mass Care - provide coordination of sheltering, feeding, and emergency first aid following a
disaster or other event & 11 — Food and Water
4 Housing & ESF 15 — Volunteers and Donations - coordination of information and activities of voluntary agencies responding in
times of disaster and the effective utilization of donated cash, goods and services.
5 ESF 8 — Health and Medical
6 ESF 1 - Transportation
M
Packet Pg. 124
8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
comprehensive role of coordination and education. All of these organizations are members of SAFER and
contribute to the planning and implementation of SAFER efforts.
6. What is the maximum number of clients the program can serve? Is the program under/over
and how is this addressed?
• The quantities of materials disseminated and those participating in events are measurable and is the
clients to be served is conservatively estimated to be 3,000. The actual umber of clients to be served is
much greater, but difficult to estimate based on the number of households reached through radio, print
media, social media, and the website. Word of mouth is often the best way to spread the word and
resources. The ripple effect created by reaching one person can lead to an un-countable number of others
who are better informed and prepared.
• With improved coordination in the community and a growing membership, there is no limit to the number
of people who can be served by SAFER.
• There are many businesses and organizations that are not familiar with the work that performed by
SAFER. The coordinator will take the lead in identifying and educating key partners. Once involved in
the process, these entities will be a part of the resources utilized to address the needs of the community.
• Each year SAFER receives calls from organizations seeking preparedness education. Member
organizations are asked to take on this role as their time permits or completed by the coordinator. Having
a dedicated staff person for SAFER will allow these requests to be more easily coordinated, completed
and tracked.
• With volunteer recruitment and training, SAFER will be able to assist more residents with hurricane
preparedness — hanging hurricane shutters, assisting with creation of Disaster Prep Kits and Plan
development.
• With volunteer recruitment and training, SAFER will be able to quickly access volunteers to assist
resident needs post disaster with debris removal, applications for local and government assistance, and
more.
• Developing written donation and volunteer implementation plan will also allow SAFER to serve more
residents through more effective/efficient use of resources.
7. How will the agency operate if it doesn't receive the full amount requested from this funder?
SAFER has identified and is applying for additional grants for funding in support of its objective, including
the Residential Construction Mitigation Program (RCMP), State Farm, TD Bank, Wells Fargo, and has in -
kind services committed by members to support the new coordinator with meeting/office space,
technology/communication access, etc. Additional resources will assist with printing of materials, postage,
and other ancillary support costs
Revenue is generated from fundraising efforts (www.goodsearch.com, smile.amazon.com) and increased
promotion of these efforts by dedicated staff will increase the amounts received from these sources. If the
amount is not received, then the objectives to be accomplished will be downsized
5
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Packet Pg. 125
8.D.2.b
SAFER St. Lucie - Disaster Resiliency Coordination and Education
United Way of St. Lucie County
This data is estimated based on the outreach provided. Members who provide direct services track individual contacts.
The coordinator will work with members to ensure accurate tracking of outreach and education efforts as an
organization. FYI projections are very conservative - difficult to estimate outreach potential for radio, social media,
website and other community education. Figures include Hurricane Expo (>2,000 attendees), outreach events,
library/afterschool programs provision of educational materials, group presentations, story -time events, etc.
C. PROGRAM SPECIFIC - Unduplicated Client Demographics
Last FY
2013/14
%of Total
Current FY
2014/15
%of Total
Projected FY
2015/16
% of Total
Black / African American
0.0%
0.0%
0.0%
White
0.0%
0.0%
0.0%
Hipanic /Latino
0.0%
0.0%
0.0%
Asian
0.0%
0.0%
0.0%
s
American Indian
0.0%
0.0%
0.0%
LU
Other
0.0%
0.0%
0.0%
Unknown
2000
100.0%
2500
100.0%
3000
100.0%
Program Total
2000
100.0%
2500
100.0%
3000
100.0%
Preschool 0-4
Unk
#VALUE!
0.0%
400
14.8%
Elementary 5-10
Unk
#VALUE!
0.0%
500
18.5%
Middle School 11-14
Unk
#VALUE!
0.0%
100
3.7%
High School 15-18
Unk
#VALUE!
0.0%
0.0%
a,
tw
Total # of Children
0
#DIV/01
0
0.0%
1000
37.0%
a
Young Adult 19-25
Unk
#VALUE!
800
32.0%
H
#VALUE!
Adult 26-54
Unk
#VALUE!
1000
40.0%
1000
37.0%
Senior 55 +
Unk
#VALUE!
700
28.0%
700
25.9%
Total # of Adults
0
#DIV/0!
2500
100.0%
1700
63.0%
Program Total
0
#VALUE!
2500
100.0%
2700
#VALUE!
100% of poverty of below
0.0%
0.0%
0.0%
101% to 150% of poverty
0.0%
0.0%
0.0%
151% to 200% of poverty
0.0%
0.0%
0.0%
0
201% of poverty and above
0.0%
0.0%
0.0%
c
-
Unknown
2000
100.0%
2500
100.0%
3000
100.0%
Program Total
2000
100.0%
2500
100.0%
3000
100.0%
Fel I s mere
#DIV/0!
#DIV/0 !
#DIV/0!
Sebastian
#DIV/0!
#DIV/0!
#DIV/0!
Gifford/Wabasso
#DIV/0!
#DIV/0!
#DIV/0!
°
Central Vero
#DIV/0!
#DIV/0!
#DIV/0!
So.County- Highlands/Oslo
#DIV/01
#DIV/0!
#DIV/0!
0
Unknown
#DIV/0!
#DIV/0!
#DIV/0!
J
Program Total -Indian River Co.
0
#DIV/0!
0
#DIV/0!
0
#DIV/0!
s
0.
L
0
v
t7
Program Total - Martin Co. I 1 100.0% 1 1 100.0% 1 1 100.0%
Ft. Pierce
600
30.0%
500
20.0%
1000
33.3%
Port St. Lucie
1400
70.0%
1500
60.0%
1500
50.0%
Unknown
0.0%
500
20.0%
500
16.7%
Program Total - St. Lucie Co.
2000
100.0%
2500
100.0%
3000
100.0%
Program Total -Treasure Coast 1 2000 1 1 2500 1 1 3000
0
Packet Pg. 126
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
8.D.2.b
D. FUNDER SPECIFIC REQUIREMENTS —
1. Board of Directors
Carmen Capezzuto, Chairman
(City of Port St. Lucie)
121 SW Port St. Lucie Blvd
Port St Lucie, FL 34984
(772) 871-5148
Laura Alexander, Vice Chair
(Alexander and Associates, Inc.)
6711 Dickinson Terrace
Port St. Lucie, FL 34952
772-361-4059
Timothy May, Secretary
(First United Methodist Church)
616 Orange Ave
Fort Pierce, FL 34950
772)464-0440
Stefanie Myers, Treasurer
(Community Services)
437 N 7 Street
Fort Pierce, FL 34950
772-462-1777
2. Audit/990
Paula Trautman, Board Member
(AARP Foundation SCSEP)
6709 Woods Island Cir
Port St Lucie, FL 34952
(772) 336-3330
Tom Daly, Board Member
(St Lucie County Emergency Management)
901 SE Breakwater Ave
Port St Lucie, FL 34983
772-462-8100
Karen Knapp, Board Member
(United Way of ST. Lucie)
145 SE Lakehurst Dr
Port Saint Lucie, FL 34983
(772) 464-5300
Bud Somers, Board Member
(Community Emergency Response Team)
637 SW Long Key Court
Port Saint Lucie FL 34986
• SAFER St. Lucie's most recent audit was completed in 2009. The Board of Directors
approved not filing an audit in recent years due to the limited financial activity and no
pending requirement for grant funding applications.
• Full 990 for 2009 is attached
• United Way of St. Lucie is SAFER's fiscal agent and additional records can be obtained,
if needed.
3. Organizational Chart
SAFER St. Lucie currently has no employees. With receipt of funding, a coordinator will be
hired that will report to the board of directors. Group members and recruited volunteers will
assist with the implementation — See attachment
7
Packet Pg. 127
8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
PROGRAM OUTCOMES
Period reflects: July 1, 2015 to June 30, 2016
Outcome # 1: Increase community awareness of SAFER and the importance of
Drenaredness and mitigation in remaining resilient during times of disaster.
1 1 2 1 3 1 4
Baseline
# to be served
Indicator Measurements
Expected Outcomes/change
(evidence)
1. Collaborate with
* Health and
* Number of Capacity
* Ensure ready access to
community partners to
human service
Assessments completed and
community resource
identify area resources to
providers
service providers identified.
information, regardless of the
address unmet resident
* 211 customers
* Increased participation in
type of disaster.
needs throughout the
* Eligible
SAFER collaboration and
* Avoid duplication of services
disaster cycle and establish
residents
planning.
so the maximum number of
communication strategies
people can be assisted.
to reduce duplication and
* Abide by Federal Duplication
ensure coordination of
of Benefits' restrictions for
services throughout the
declared disasters.
disaster cycle.
2. Volunteer Database - Use
* CERT team
* Number of volunteer job
* Create/update job profiles on
existing community tools
members
descriptions posted
the Volunteer St. Lucie website
(United Way — Volunteer
* Entire County
* Number of volunteers registered
database.
St. Lucie) to maintain
* Volunteer
with Volunteer St. Lucie and with
* Register with
volunteer database of those
Organizations
St. Lucie County.
www.volunteermatch.orjz to
who are willing to assist
* Faith Based
* Number of volunteers referred
recruit new volunteers.
others in the community
by volunteer match.
* Have at least 5 CERT team
with disaster related tasks
members register with the
throughout the disaster
County volunteer program.8
cycle.
3. Community Education
*All residents
* Number of contacts with
* Increase level of hurricane
* Printing and distribution of
residents, business owners,
preparedness and awareness of
800-1000 hurricane manuals
homeowner associations, etc.
resources for local residents.
and Ready. gov information.
* Number of presentations and
* Provide communication tool to
* Print and distribute door 500
participation in Community
local residents to indicate their
hangers that indicate whether
information fairs.
well-being after a disaster and
the resident needs assistance
* Number of reported listeners for
increase response likelihood for
post disaster.
radio programs
safety issues.
* Distribution of materials
* Count of number of materials
* Presentations to at least 20
about prevention of wildfires
distributed, collect sign in sheets,
groups (i.e., homeowner
* Radio Listeners
track number of people attending.
associations, employers,
* Kids Get A Plan books and
* Number of children that
organizations, service providers,
website.
participate.
churches, etc.).
* Work with local businesses to
* Participate in at least 3 radio
create and/or update business
* Number of plans
broadcasts and 2 television
continuity plans.
created/updated.
programs.
' Stafford Act prohibition on duplication of benefits in section 312 (42 U.S.C. 5155) — no "person, business concern or other entity"
will receive duplicative assistance for the same purpose — Agencies cannot from providing recovery assistance to the extent another
source has covered the same portion of that recovery need.
B Existing CERT participants are covered by IRSC volunteer insurance only when they are deployed after a disaster. By registering
with the County, they can be deployed prior to disaster to assist with preparedness.
Packet Pg. 128
8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
* Participation in at least 4
community informational fairs,
including the Hurricane Expo
(2,500 attendees).
* Coordinate storybook reading
with after school programs, local
libraries, local reading
programs, etc. to directly reach
at least 100 children. Use of the
books once provided will be
difficult to track, but assumption
is that at least 1,000 children
will be reached.
4. Current Social Media
* Those using
* Number of followers on social
* Increase number of social
followers.
social media.
media.
media followers by 25% to
increase awareness of
community events and
resources.
5. Active member
* Businesses and
* Number of active member
* Increase the number of
organizations — 10
their employees
organizations.
member organizations
* Service
participating in monthly
Organizations
meetings to 15.
* Faith Based
Organizations
6. Increase the number of
* Contact with
* Number of people on the list
* List serve membership will
members enrolled on the
at least 25 new
serve email list.
increase by 25% (140).
list serve for email
businesses and
communications — 112.
organizations
7. Increase the number of
* Seniors and
* Number registered
Increase the number of residents
residents pre -registered at
those with
registered at the special needs
the special needs shelter.
Special Needs
shelter by 10%.
8. Currently there is no clear
* Local
* Develop plan to coordinate the
* Improve ability of the
plan or database for
volunteers and
tracking of volunteer
community to identify potential
collecting disaster
volunteer
contributions and donations.
value of in -kind or cash match
volunteer time donations or
organizations
for FEMA grant funds.
material donations for all
* Provide recognition to those
local entities.
assisting the community
throughout the disaster cycle.
9. Develop a sustainability
* Plan in place
* Improve the ability of SAFER
plan to address the ongoing
to continue its role in the
need for operational funds
community and maintain its
for SAFER
5016 status.
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Packet Pg. 129
8.D.2.b
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
Outcome # 2: Increase capacity of SAFER to respond to both catastrophic and smaller
events.
1
2
3
4
Baseline
# to be served
Indicator Measurements
Expected Outcomes/change
(evidence
1. Addition of a Staff person
10-1,000
*Number of individual and
* Provide central contact to
families assisted for presidentially
activate SAFER response plans.
declared disasters.
* Ensure ready access to
*Number of households assisted
community resource
with smaller disasters such as
information, regardless of the
house fires, flooding, etc.
type of disaster.
* Ensure successful
communication for plan
implementation
2. Collaborate with
* Health and
* Number of Capacity
* Ensure ready access to
community partners to
human service
Assessments completed and
community resource
identify area resources to
providers
service providers identified.
information, regardless of the
address unmet resident
* 211 customers
* Increased participation in
type of disaster.
needs throughout the
* Eligible
SAFER collaboration and
* Avoid duplication of services
disaster cycle and establish
residents
planning, list serve, social media.
so the maximum number of
communication strategies
people can be assisted.
to reduce duplication and
* Abide by Federal Duplication
ensure coordination of
of Benefits9 restrictions for
services throughout the
declared disasters.
disaster cycle.
10. Volunteer Database - Use
* Entire County
* Number of volunteer job
* Create/update job profiles on
existing community tools
* Volunteer
descriptions posted
the Volunteer St. Lucie website
(United Way — Volunteer
Organizations
* Number of volunteers registered
database.
St. Lucie) to maintain
* Faith Based
with Volunteer St. Lucie and with
* Register with
volunteer database of those
St. Lucie County.
www.volunteermatch.org to
who are willing to assist
* Number of volunteers referred
recruit new volunteers.
others in the community
by volunteer match.
with disaster related tasks
throughout the disaster
cycle.
9 Stafford Act prohibition on duplication of benefits in section 312 (42 U.S.C. 5155) — no "person, business concern
or other entity" will receive duplicative assistance for the same purpose — Agencies cannot from providing recovery
assistance to the extent another source has covered the same portion of that recovery need.
10
Packet Pg. 130
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
8.D.2.b
PROGRAM OUTCOMES
LAST YEAR'S MEASURABLE RESULTS
Period outcomes/results reflect: July 1, 2013 to June 30, 2014.
Please note that data was not collected in one place on the number of residents reached,
events participated in, or workshops completed. With the addition of staff, this will be a
Drioritv to ensure that goals are being met.
Program Design & Task Management Evaluation Design & Data Collection RESULTS
(Columns 1-3) (Columns 4 - 6)
1 101
3
4
01
6
7
Program
Frequency
Responsible
Indicator
Data
Time of
RESULTS
Activities
(how
Parties
Measurements
Source
Measurement
(what)
often)
(who)
(evidence)
(where)
(when)
Re -define
Chair
Completed
Minutes
Completed
mission and
activity
vision
Board and
Document
Strategic
Completed
Develop
Capstone
created
Plan
strategic
students
plan
Establish
Board
Created
Strategic
Completed
Committees
Plan
in
accordance
with bylaws
and strategic
Plan
Create
Board and
Created and
Plan
Completed
multi-
members
approved by
agency
member
feeding task
organizations
force plan
Solidify
Board and
No vacancies on
Minutes
Completed
Board of
members
the Board
Director
membership
11
Packet Pg. 131
SAFER St. Lucie — Disaster Resiliency Coordination and Education
United Way of St. Lucie County
8.D.2.b
Goal # 2: Increase Member Participation
Program Design & Task Management Evaluation Design & Data Collection RESULTS
(Columns 1-3) (Columns 4 - 6)
1 11
2
3
4
0
6
0
Program
Frequency
Responsible
Indicator
Data
Time of
RESULTS
Activities
(how
Parties
Measurements
Source
Measurement
(what)
often)
(who)
(evidence)
(where)
(when)
Ensure
Monthly
Board of
Attendance
Minutes
Completed
meaningful
Directors
information
disseminated at
monthly
meetings to
encourage
participation. —
presentations,
distribution of
educational
opportunities,
opportunities for
announcements,
etc.
Implement
Ongoing
Board of
Number on the
List
Completed
Listserve as
Directors
list
serve
communication
host.
tool for members
to use
throughout the
year.
Establish larger
Annually
Board of
Number of
City of
Completed
delineated area
Directors
participants
Port St.
for SAFER
Lucie
members at the
records
Annual
Hurricane Expo
to highlight
services
Redesign
Ongoing
Board of
Number of
Online
Completed
website to be
Directors
website hits
and
more user
ongoing.
friendly and a
better resource
for members.
12
Packet Pg. 132
4 8.D.2.c I
*tatr...�.$f-�-o�iaa
4:3ppartmput of 3' tatp
I certify from the records of this office that SAFER ST. LUCIE is a Fictitious
Name registered with the Department of State on December 10, 2012.
The Registration Number of this Fictitious Name is G 12000118463.
1 further certify that said Fictitious Name Registration is active.
I further certify that this office began filing Fictitious Name Registrations on
January 1, 1991, pursuant to Section 865.09, Florida Statutes.
CR2EO22 (1-11)
Given under my hand and the
Great Seal of the State of Florida
at Tallahassee, the Capital, this the
Eleventh day of December, 2012
1*rrrrtarV of State
Packet Pg. 133 1
8.D.2.c
FLORIDA DEPARTMENT OF STATE
Division of Corporations
December 11, 2012
SAFER ST. LUCIE
437 N. 7TH STREET
C/O COMMUNITY SERVICES
FORT PIERCE, FL 34950
Subject: SAFER ST. LUCIE
REGISTRATION NUMBER: G12000118463
RECEIVED BY
DEC 17 2012
Si. Lucie County
Housing & Community
Services
This will acknowledge the filing of the above fictitious name registration which
was registered on December 10, 2012. This registration gives no rights to
ownership of the name.
Each fictitious name registration must be renewed every five years between
January 1 and December 31 of the expiration year to maintain registration.
Three months prior to the expiration date a statement of renewal will be mailed.
If the mailing address of this business changes, please notify this office in writing,
or through the link provided on our website www.sunbiz.org for Address &
FEI/EIN Changes. Please reference the original registration number.
Enclosed is your certificate(s) as requested.
Should you have any questions regarding this matter you may contact our office
at (850) 245-6058.
Deidre Butler
Reinstatement Section
Division of Corporations Letter No. 612A00029302
www.sunbiz.org
Division of Corporations - P.O. BOX 6327 -Tallahassee, Florida 32314 Packet Pg. 134
RESOLUTION
8.D.2.d
WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners for St.
Lucie County, certain funds not anticipated at the time of adoption of the budget have become available
from United Way through SAFER, in the amount of $20,000, for the SAFER St. Lucie Disaster Education
and Outreach Program.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a
resolution to appropriate and expend such funds.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County,
Florida, in meeting assembled this 18th day of August, 2015, pursuant to Section 129.06 (d), Florida
Statutes that such funds are hereby appropriated for the fiscal year 2014-2015, and the County's budget is
hereby amended as follows:
REVENUE
001826-6420-337640-600 United Way $20,000
APPROPRIATIONS
001826-6420-512000-600 Salaries $20,000
After motion and second the vote on this resolution was as follows:
Commissioner Paula A. Lewis, Chair XXX
Commissioner Kim Johnson, Vice Chair XXX
Commissioner Chris Dzadovsky XXX
Commissioner Frannie Hutchinson XXX
Commissioner Tod Mowery XXX
PASSED AND DULY ADOPTED THIS 18TH DAY OF AUGUST 2015.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIR
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATTORNEY
Packet Pg. 135
RECEIVED
8.D.2.e
JUL 2 3 2015
:OMMUNITY SERVICES
UNITED WAY OF ST. LUCIE COUNTY, INC
2015/2016 Funded Partner Agreement
LIVE UNITED
United Way works in cooperation with its Funded Partners to create a positive impact on the
health and human service needs in St. Lucie County. This agreement expresses that
cooperation between United Way and the agencies it funds; it also expresses the importance of
accountability to donors and to the community.
Partner Agency shall:
1. Provide one or more speakers to be available during campaign to speak to employee
groups; when requested by UW;
2. Conduct a United Way Employee Campaign: Agency's employees will get an opportunity
to learn more about United Way and their community, as well as giving them an
opportunity to contribute to United Nay. All campaign funds should be raised from
employees on a strictly voluntary basis,
3. Include the United Way logo on collateral material (brochures, stationary, press
releases, newspaper advertisements, videos, websites, etc.) "A United Way of St. Lucie
County Funded Partner" must be clearly printed on material. If agency is funded by
more than one United Way, the statement may omit "St. Lucie County." Acceptable
logos will be provided to partner agency. Information on use and size and color of logo
will also be provided and must be adhered to by the agency;
4. Prominently display a United Way Funded Partner sign. United Way of St. Lucie County
will provide;
5. Executive Director (ED), or ED's designee, must regularly attend Agency Relations
meetings held on the third Thursday of February, May, August and November;
6. Take an active role in all United Way events;
7. Comply with the United Way's Agency Fund Raising Policy; (Copy attached)
8. Supply accurate Quarterly Reports on the 251h of the month following the end of each
quarter -- Copies of the agency budget (including any revisions), profit and loss and
balance sheets for the reporting quarter must be included with each Quarterly Report
submitted;
NOTE: Payments will be withheld if Quarterly Reports and/or financial information are
not received by due dates, or if the financial information generates concerns about the
Agency's ability to continue operation of its funded program(s). Timing of payments
made by United Way after late receipt of complete Quarterly Reports and/or financial
information will be made at the discretion of United Way CEO. Repeated late
submission of quarterly reports may result in the loss of funding.
9. Register agency's current information with 2-1-1;
10. Register with UW's Volunteer St. Lucie before requesting volunteers;
HL i5 , RM
Packet Pg. 136
8.D.2.e
11. Complete any deficiencies listed as 'contingencies' to funding. Funding will not begin
until contingencies are met. Maximum time to complete contingencies is 90 days, at
which time agency's allocation will lapse unless other arrangements have been made in
writing to, and approved by, United Way CEO; and
12. Submit to UW, completed Counterterrorism Compliance form. (Copy attached)
United Way in return agrees to:
1. Publicly recognize partner agency
2. Act as a referral source to partner agency
3. Provide funds as approved by the UW Board of Directors*
4. Provide budget consultation to partner agency requesting such help
5. Assist agency in attaining board members; when request is made for such help
6. Coordinate networking of agencies
7. Provide training/instruction to agency personnel involved in campaign presentations
8. Notify United Way Board of agency events
`NOTE: All funding approved by UW Board is subject to the collection of pledged dollars
Our agency's Executive Director and Board understand, and will comply with the United Way of
St. Lucie County Funded Partner Agreement. We understand that noncompliance with this
agreement or noncompliance with the UW Agency Fund Raising policy may result in loss of
funding.
Agency Name: SA1• ER 5T 2.,..i.LC-i Date: tel 1
Executive Director:
Board Chairman/Pr
Print Name of Board Chairman/President: Cl-) CMf'.2i 14 C,a %'F- 2 / , i ,�'
United Way CEO:
Kn
Please sign and return one copy to:
United Way of St. Lucie County, Inc
4800 S. US Hwy. 1, Fort Pierce, FL 34982
Fax: (772) 464-7805
Phone: (772) 464-5300
www.unitedwaysic.org
Revised 5/2/2000, 12/00,11/01,06-02,06-03,06-04,06-05,05-06, 06.08, 06.10, 06-11, Approved by Board 6/5/12 (See addendum A)
Packet Pg. 137
ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
POSITION REQUEST FOR FISCAL YEAR 2014-2015
ARTMENT: Community Services RECOMMENDED: x YES NO I I REVISED
Human Services (APPROVED I IYESI INOI IREVISED
I 8.D.2.f I
[TION TITLE: Community Education & Disaster Specialist 1 FTE:
ARY: $36,582 JOB CODE:
EFITS: $18,930 PAY GRADE: 18
AL BUDGET: $55,512 PAY SCALE: $16.75-$26.89/hr.
TI
This Community Education & Disaster Specialist grant funded position will work with community
partners to achieve a disaster resilient and safe community through education, training, planning and
collaboration. A portion of the funding is provided through a contract with SAFER St. Lucie and the
remainder from previous carryforwarded grant funds. The position is needed to meet the outcomes
indicated in the SAFER St. Lucie Grant agreement and to assist with updating plans for Emergency
Support Function 15 (Volunteers and Donations), as well as continuity of operation planning for
human service organizations in St. Lucie County.
After several seasons without a large disaster, there is a complacency towards preparedness. Residents
do not have a sense of urgency or priority to identify and/or implement resiliency strategies. There is
resistance to disaster planning because it consumes resources (e.g., time, money) that could be
allocated to what is seen as more immediate needs and it forces people to look at potential
vulnerabilities. Preparedness, mitigation and resiliency needs to be in the public eye on a regular basis.
By taking the lead with local level resiliency education, coordination and planning, SAFER and the
County can emphasize what communities can do for themselves and can strengthen the capacity of
residents, organizations and businesses to be resilient by identifying interdependencies, needs, and
resources in advance. Prepared individuals are aware of potential risks, understand where they can turn
for help, know what their personal responsibilities are, and are willing to help their neighbors and
community members. Planning ahead helps residents have a greater sense of control and fewer feelings
of helplessness that can impede a return to normalcy; allows resources to be mobilized and leveraged
more quickly, efficiently and effectively to address needs. The most resilient communities are those
that provide the support, knowledge, insight, and encouragement needed to help individuals and
communities be able to withstand hazards, continue to operate under stress, adapt to adversity and
recover functionality after a crisis. This requires maintaining awareness of the need for resiliency and
prioritizing preparedness with a focus on readiness, continuity planning, risk reduction and shortened
recovery time.
A dedicated staff person will
* provide extensive community education to all residents on how and why to be better prepared for
disasters;
* facilitate the development of strategic plans and communication to coordinate the efforts of human
service and faith -based organizations; businesses; state, federal, local government;
* ensure that St. Lucie is resilient in times of disaster.
* Develop and implement plan
* Facilitate coordinated response services.
ON REQ#: CSNP15-038 (ACCOUNT# 001823-6420-512000-600,
001826-6420-512000-600 packet Pa_ 138
8.D.2.g
GRANT AGREEMENT
THIS AGREEMENT, made this day of , 2015, between INSPIRED
NETWORK TO ACHIEVE COMMUNITY TOGETHER ("INTACT"), d/b/a/ the SUPPORT ALLIANCE FOR
EMERGENCY RESILIENCY ST. LUCIE. (S.A.F.E.R. St. Lucie), hereinafter referred to as "Agency.", and ST.
LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "County."
IN CONSIDERATION of the mutual benefits received by each part, the parties mutually agree as
follows:
1. The Agency shall disperse to the Recipient a grant in the total amount of twenty
thousand and 00/100 dollars ($20,000.00). Payment to the Recipient shall be made in four equal
installments of five thousand and 00/100 dollars ($5,000.00) on or before October 1, 2015, January 1,
2016, April 1, 2016, and July 1, 2016.
2. The grant shall be used by the County to perform the Scope of Services attached hereto
and incorporated herein as Exhibit "A." The County shall provide the Agency with a written report
indicating how the grant funds have been expended and the activities of the Agency pursuant to this
Agreement. The report shall be delivered to the Agency on or before November 1, 2016.
3. The Recipient shall have internal controls adequate to safeguard the grant.
4. If the grant cannot be used or a subsequent audit reveals the grant was not used
according to this Agreement, any money not so used shall be reimbursed to the Agency.
5. The term of this Agreement shall begin upon the date set forth above and shall
continue for a period of one year. The parties may extend the term of the Agreement for an additional
year, subject to prior written agreement. In the event the County desires to extend to the term of the
Agreement, the County shall provide the Agency with a written proposal for costs and terms of such
extension on or before August 15, 2016.
6. The County gives the Agency the right, until the expiration of three (3) years after
expenditure of funds under this Agreement, to audit the use of the grant monies. Upon demand, the
County shall have access to and the right to examine any directly pertinent books, documents, papers,
and records of the Recipient involving transactions related to these grant monies. All required records
shall be maintained until an audit is completed and all questions arising therefrom are resolved, or until
the expiration of three (3) years after the expenditure of the funds.
7. The County shall allow access to all documents, papers, letters or other material subject
to the provisions of Chapter 119, Florida Statutes, and any applicable federal law, and made or received
by the County in conjunction with this Agreement.
8. The County agrees to comply with all local, state and federal laws, rules and regulations
9. All publications, media productions and exhibit graphics shall include the following
statement: Sponsored in part by St. Lucie County.
s: \atty\ngreemnt\i mage.christ.2010.doc
Packet Pg. 139
8.D.2.g
10. Either party may terminate this Agreement with or without cause upon thirty (30) days
written notice to the other provided however the County shall reimburse the Agency for all unexpended
funds or funds expended in conflict with this Agreement, as of the date of termination notice.
11. Any notice shall be in writing and sent registered or certified mail, postage and charges
prepaid, and addressed to the parties at the following address:
To the County:
With copies to:
St. Lucie County Administrator St. Lucie County Attorney
2300 Virginia Avenue, Third Floor 2300 Virginia Avenue, Third Floor
Fort Pierce, Florida 34982 Fort Pierce, Florida 34982
St. Lucie County Community Services Director
437 N. 7t" Street
Fort Pierce, FL 34950
To the Agency:
SAFER St. Lucie Chairman
C/O City of Port St. Lucie Public Works Department
450 SW Thornhill Drive
Port St. Lucie, FL 34984
12. No amendment, modification or waiver of this Agreement shall be valid or effective
unless in writing and signed by both parties and no waiver of any breach or condition of this Agreement
shall be deemed to be a waiver of any other conditions or subsequent breach whether of like or
different nature. .
13. Except as otherwise provided, this Agreement shall be binding upon and shall insure to
the benefit of the parties.
14. The County shall not assign this Agreement to any other persons or firm without first
obtaining the Agency's written approval.
15. This Agreement embodies the whole understanding of the parties. There are no
promises, terms, conditions, or obligations other than those contained herein, and this Agreement shall
supercede all previous communications, representations or agreements, either verbal or written,
between the parties hereto.
16. In the event of a dispute between the parties in connection with this Agreement, the
parties agree to submit the disputed issue or issues to a mediator for non -binding mediation prior to
filing a lawsuit. The parties shall agree on a mediator chosen from a list of certified mediators available
from the Clerk of Court for St. Lucie County. The fee of the mediator shall be shared equally by the
parties. To the extent allowed by law, the mediation process shall be confidential and the results of the
mediation or any testimony or argument introduced at the mediation shall not be admissible as
evidence in any subsequent proceeding concerning the disputed issue.
5: \atty\agreemnt\safer.doc 2
Packet Pg. 140
8.D.2.g
17. This Agreement constitutes the entire agreement between the parties with respect to
the subject matter hereof and supersedes all prior verbal or written agreements between the parties
with respect thereto. This Agreement may only be amended by written document, properly authorized,
executed and delivered by both parties hereto. This Agreement shall be interpreted as a whole unit and
section headings are for convenience only. All interpretations shall be governed by the laws of the State
of Florida. In the event it is necessary for either party to initiate legal action regarding this Agreement,
venue shall be in the Nineteenth Judicial Circuit for St. Lucie County, Florida, for claims under state law
and the Southern District of Florida for any claims which are justiciable in federal court.
IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized officials
as of the day and year first written above.
ATTEST:
WITNESSES:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
CHAIR
DATE:
APPROVED AS TO FORM AND
CORRECTNESS:
By:
COUNTY ATTORNEY
INSPIRED NETWORK TO ACHIEVE COMMUNITY
TOGETHER, D/B/A SUPPORT ALLIANCE FOR
EMERGENCY RESILIENCY ST. LUCIE
BY:
NAME:
TITLE:
5: \atty\agreemnt\safer.doc 3
Packet Pg. 141
8.D.2.g
EXHIBIT "A"
SCOPE OF SERVICES
The County, through its Community Services Department, agrees to perform the following services for
and on behalf of the Agency in accordance with the Agency's 2015 United Way of St. Lucie County
application, a copy of which is attached hereto and incorporated herein as Exhibit "B":
Community education and outreach services, including but not limited to:
A. Representing SAFER at community events, in print, radio, website and
social media.
B. Providing group and one-on-one education about the agency and disaster
resiliency.
C. Providing health and human service resources and information.
D Facilitating communication among human services organizations,
government and business.
E. Preparation and distribution of materials, including media releases and
public service announcement.
F. Targeted outreach to vulnerable residents
Disaster planning, including but not limited to the:
A. Maintenance of the Multi -Agency Feeding Task Force Plan.
B. Creation and maintenance of volunteer and donations management plan.
C. Creation, implementation and maintenance of an agency sustainability
plan.
D. Preparation and distribution of agendas, minutes and reports.
E. Assistance in recruiting community partners to participate with the
Agency.
F. Support of Agency committees to develop and implement strategies to
achieve the mission and goals.
Performing similar services to that listed above that lead to the successful completion of
deliverables described in the United Way application.
4. Assign one or more employee to perform the Scope of Services, including at least one
employee to serve as a "Long -Term Recovery Coordinator." The Long -Term Recovery
Coordinator shall implement or shall cause the implementation of the above duties.
5: \atty\agreemnt\safer.doc 4
Packet Pg. 142
8.D.3
ITEM NO. (ID # 3030)
TO:
PRESENTED BY:
SUBMITTED BY:
I•41I 1"F
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
Diana Wesloski, Housing Manager
Housing Services Division
Invitation to Bid (ITB) No. 7
DATE: 08/18/2015
*CONSENT
AGENDA\COMMUNITY
SERVICES
The Housing Division receives Federal and State grants that provide funding for low-income residents to
assist with the rehabilitation or replacement of owner occupied homes.
On June 23, 2015, ITB No. 7 was issued to the eight (8) contractors on the pre -qualified contractors list. A
mandatory pre -bid meeting was completed on July 1, 2015. The bid was due on July 15, 2015.
All projects incorporate green, energy -efficient products, including but not limited to 16 SEER or higher
rated HVAC, double pane low E impact windows, and Energy Star -certified appliances and hot water
heaters. The apprenticeship program parameters do not apply, as this project does not exceed
$300,000.00; local preference is not permitted with federal funds.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
Sufficient funding is available from the Community Development Block Grant (CDBG) Small Cities fund and
the State Housing Initiatives Partnership (SHIP) fund (001563-5420-549605-500,185015-5420-549605-
500).
RECOMMENDATION:
Staff recommends Board approval to award ITB No. 7 to One Construction Services in the amount of
$52,700.00 and authorization for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
Packet Pg. 143
Coordination/Signatures
Wyder,munity Services Dir r 8/7/2015
Danie S. McIntyre, Cgifinty ttorney 8/10/2015
Updated: 8/11/2015 12:35 PM by Donna Calise Page 2
Packet Pg. 144
COUNTY
F
L❑
R[
D A —40
St. Lucie County Housing
Rehabilitation Program
ITB No. 7
Bid Opened July 15, 2015g 2:00 PM
Contractor
ITB #7 Connie West
2808 Essex Drive
Gentile Corp, West Palm Beach
$55,990.00
Mehaffey Construction, PSL
$56,689.68
Black Street Enterprises, PSL
$59,141.00
One Construction Services, PSL
$52,700.00
Attachment: Bid Tab (3030 : CDBG Bid Award ITB No. 7)
8.1.1
ITEM NO. (ID # 3013)
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
Desiree Cimino, Purchasing Manager
Purchasing Division
DATE: 08/18/2015
*CONSENT AGENDA\OFFICE OF
MANAGEMENT & BUDGET
Request for Qualifications (RFQ) No. 15-033, Professional Engineering
Services for Bridge Evaluation & Design Services - Continuing Contracts
On May 20, 2015, responses to RFQ No. 15-033, Professional Engineering Services for Bridge Evaluation
and Design Services - Continuing Contracts, were opened. Twelve proposals were received; 451
companies were notified and 37 RFQ documents were distributed.
The purpose of this Request for Qualifications is to establish multiple continuing contracts with
engineering firms to provide the one or more of the following services:
Investigation of existing bridge structures and prepare plans, specifications and contract
documents for competitive bidding of the construction repair or design work. During, and/or upon
completion, the consultant may be required to inspect the site and make recommendations to the
County as to the acceptability of the work.
Review bridge inspection forms provided by FDOT and incorporate the data into the existing St.
Lucie County Bridge Database.
Review existing bridge rating and conditions and make recommendations on identified budgetary
needs for critical bridge repairs and/or replacement projects.
Coordinate permitting of bridge repair and/or replacement projects with the North St. Lucie River
Water Control District, Fort Pierce Farms Water Control District, South Florida Water Management
District, Florida Department of Transportation, Florida Department of Environmental Protection,
U.S. Army Corps of Engineers, etc.
Consultant may be retained to provide construction management of new major bridge
replacement construction.
Packet Pg. 146
8.1.1
On July 9, 2015, the selection committee evaluated and ranked the proposals that were received. The
committee members' scores and ranking for each firm are provided in Attachment A.
The short-listed firms in order of ranking are as follows:
1. Kimley-Horn & Associates, Inc. - Vero Beach, Florida
2. SAI Consulting Engineers - Kissimmee, Florida
3. Culpepper & Terpening, Inc. - Fort Pierce, Florida
4. Wantman Group, Inc. - Port St. Lucie, Florida
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
Sufficient funds will be made available in account #101-4115-531000-400 on an as -needed basis.
RECOMMENDATION:
Staff recommends Board approval of the short-listed firms for Professional Engineering Services for Bridge
Evaluation & Design Services - Continuing Contract and permission to:
Conduct contract negotiations with the successful short-listed firms;
If negotiations are successful, award contract to the successful short-listed firms and
authorization for the Chair to sign the documents as prepared by the County Attorney.
COMMISSION ACTION:
Coordination/Signatures
MreW4epburnJ, afreola gement & Budget DireS*/2015
Danie 5. McIntyre, 7>ktorney 8/7/2015 N and Tipton, Count Administrate 8/10/2015
Updated: 8/12/2015 10:39 AM by Donna Calise Page 2
Packet Pg. 147
8.1.1.a
Attachment A
Firm
Location
Past
Performance
References
Qualifications
Total Score
Rankin
Total possible points per
committee member
20
55
25
100
Total possible points for four
members
80
220
100
400
Kimle -Horn & Associates, Inc
24
207
90
321
1
SAI Consulting Engineers
12
212
97
321
2
Culpepper & Terpenin , Inc
80
165
66
311
3
Wantman Group, Inc
40
190
81
311
4
Infrastructure Engineers, Inc
24
192
84
300
5
Underwater Engineering Services
80
153
63
296
6
Stanley Consultants
12
200
82
294
7
DRMP, Inc
12
194
82
288
8
Stantec Consulting Services, Inc
12
190
80
282
9
GRAEF
12
190
79
281
10
Bridge Design Associates, Inc
12
190
78
280
11
Ca tec Engineering, Inc
24
168
67
259
12
a�
c
�L
m
d
c
c
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Attachment B
8.1.1.b
BOARD OF
COUNTY
COMMISSIONERS
COUNTY
F
L
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1 D A
Tabulation Sheet
PURCHASING
DEPARTMENT
RFQ No. 15-033
Professional Engineering Services for Bridge Evaluation & Design Services -
Continuing Contracts
Bridge Design
Associates Inc. - H
Contact:
Brian C. Rheault Phone: 561-686-3660
Fax: 516-791-1995
Address:
1402 Royal Palm Beach Boulevard, Bldg. 200, Royal Palm Beach, FL 33411
Ca tec Engineering,
Inc. - H
Contact:
Joseph W. Capra Phone: 772-692-4344
Fax: 772-692-4341
Address:
301 NW Fla ler Ave., Stuart, FL 34994
Culpepper & Ter enin Inc. - H
Contact:
James P. Ter enin Phone: 772-464-3537
Fax: 772-464-9497
Address:
2980 South 25th Street, Ft. Pierce, FL 34981
DRMP Inc. - S
Contact:
Michael K. Albano Phone: 561-451-8124
Fax: 561-451-8142
Address:
31301 Powerline Road, Suite 107, Boca Raton, FL 3343
GRAEF - S
Contact:
Scott D. Hinrichs Phone: 407-659-6500
Fax: 407-659-0609
Address:
2300 Maitland Center Parkway, Suite 210, Maitland, FL 32751
Infrastructure Engineers, Inc. - H
Contact:
Frank Hickson Phone: 772-388-1661
Fax: 407-957-8744
Address:
1069 Main Street, Suite 112, Sebastian, FL 32958
Kimle -Horn and Associates Inc. - S
Contact:
Brian Good I Phone: 772-794-4100
Fax: 561-863-8175
Address:
445 24th Street, Suite 200, Vero Beach, FL 32960
SAI Consulting Engineers - H
Contact:
Bassel Kassem Phone: 407-201-6153
Fax: 407-201-8920
Address:
1153 Miranda Lane, Kissimmee, FL 34741
Stanley Consultants - H
Contact:
John P. Downes Phone: 561-689-7444
Fax: 561-689-3003
Address:
1641 Worthington Road, Suite 400, West Palm Beach, FL 33409
Stantec Consulting Services Inc. - H
Contact:
Robert T. Carballo Phone: 561-487-3379
Fax: 561-487-3466
Address:
21301 Powerline Road, Suite 311, Boca Raton, FL 33433
Underwater Engineering Services Inc. - H
Contact:
Jeffrey O'Connor I Phone: 772-337-3116
Fax: 772-337-0294
Address:
3309 Enterprise Road, Ft. Pierce, FL 34982
Wantman Group, Inc. - S
Contact:
Coriann Salas Phone: 772-408-5258
Fax: 772-408-
Address:
548 Mercantile Place, Port St. Lucie, FL 34986
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AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY: Desiree Cimino, Purchasing Manager
SUBMITTED BY: Purchasing Division
SUBJECT: Removal of Fixed Assets from Inventory
8.1.2
ITEM NO. (ID # 3024)
DATE: 08/18/2015
*CONSENT AGENDA\OFFICE OF
MANAGEMENT & BUDGET
BACKGROUND:
Per Section 22.3 of the Purchasing Policy Manual, staff is requesting authorization to remove the fixed
assets, as listed on the attached, from the inventories of the St. Lucie County Board of County
Commissioners and the St. Lucie County Health Department.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends Board authorization to remove fixed assets as reflected on the attached property
inventory lists from the capital asset inventories of the St. Lucie County Board of County Commissioners
and the St. Lucie County Health Department.
COMMISSION ACTION:
Packet Pg. 150
8.1.2
Coordination/Signatures
e ey epbur e o YaWgement & Budget DireS*/2015
iL
Danie 5. McIntyre, Cgifinty ttorney 8/7/2015
�e
Ho and Tipton, Count Administrate 8/10/2015
Updated: 8/11/2015 12:22 PM by Donna Calise
Page 2
Packet Pg. 151
8.1.2.a
PROPERTY # I DEPT.
ASSETS TYPE Year Acquired
102156
Information Technology
Computer
2002
102157
Computer
2002
102163
Computer
2002
102188
Computer
2002
102197
Computer
2002
102226
Computer
2003
102231
Computer
2003
405987
Computer
2002
407441
Computer
2004
491135
Computer
2005
102218
IT Storage
Computer
2003
102225
Computer
2003
102230
Computer
2003
102259
Computer
2004
102260
Computer
2004
102262
Computer
2004
204012
Computer
2004
204015
Computer
2004
405949
Computer
2002
406458
Computer
2003
406562
Computer
2003
406621
Computer
2003
406633
Computer
2003
406639
Computer
2003
406642
Computer
2003
406686
Computer
2003
407170
Computer
2004
407181
Computer
2004
407187
Computer
2004
407188
Computer
2004
407194
Computer
2004
407195
Computer
2004
407211
Computer
2004
407218
Computer
2004
407263
Computer
2004
407280
Computer
2004
407289
Computer
2004
407646
Computer
2005
408351
Computer
2006
408554
Computer
2006
408555
Computer
2006
700376
Computer
2003
402340
Management & Budget
Printer
1995
405948
Tradition Field
Time Clock
2002
Packet Pg. 152
8.1.2.a
PROPERTY # I DEPT.
406424
406557
406659
406660
406661
406663
406667
406670
406672
406682
406691
407252A
407353
407510
407514
407515
407516
407518
407519
407979
408357 & A, B & C
408642
407640
408919
408921
409131
409713
409725
491067
491068
491159
491166
491167
600313
600324
453333
453363
Library
Fenn Center
Public Safety
Facilities
Public Safety
Environmental Resources
P/W Water Quality
Public Safety
Planning
Aquatics
Engineering
HR - Risk Mgmt.
11
Planning
Building & Code
11
Tradition Field
11
Public Safety
11
ASSET TYPE I Year Acquired
Printer
Laptop
Computer
Computer
Computer
Computer
Computer
Computer
Computer
Computer
Computer
Pump, hose add -on
Computer
Radio
Radio
Radio
Radio
Radio
Radio
Copier
Security Camera System
Computer
Defibrillator
Defibrillator
Defibrillator
Computer
Defibrillator
Defibrillator
Printer
Printer
Printer
Computer
Computer
Steamer
Ice Machine
Security System
Security System
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2003
2004
2004
2004
2004
2004
2004
2004
2004
2005
2006
2006
2005
2006
2006
2007
2008
2008
2002
2002
2005
2006
2006
2006
2009
1996
1996
Packet Pg. 153
8.1.2.b
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ITEM NO. (ID # 3012)
TO:
PRESENTED BY:
SUBMITTED BY:
BACKGROUND:
DATE: 08/18/2015
AGENDA REQUEST
Board of County Commissioners
Guy D. Medor, Regional Parks & Stadiums Manager
Regional Parks & Stadiums Division
*CONSENT AGENDA\PARKS,
RECREATION & FACILITIES
Waiver of Calvin R. Triplett Field Facility Rental Fees - Girl Scouts of
Southeast Florida
The Girl Scouts of Southeast Florida is a 501(c)(3) non-profit organization dedicated to providing
educational opportunities and experiences to local youth. The organization is unyielding in its
commitment to the girls they serve, and knows that their programs complement the great work being
done. In an effort to hold the 2015 recruiting effort, the organization requested in an email dated, July
20, 2015, that the facility rental fee of $303.75 be waived.
In accordance with section 2C of the St. Lucie County Facility Use Rules and Procedures, facility rental fees
cannot be waived unless approved by the Board of County Commissioners. Additionally, the event must
meet the following criteria in order to be eligible for a waiver:
Be a St. Lucie County governmental agency or non-profit with a 501(c)(3) tax exemption, which
provides a service that benefits the public and is available to all citizens of the County; or
The event is a fundraiser for an organization which meets the requirements in C(1)(a).
Approval of the waiver is at the sole discretion of the Board of County Commissioners. Charges for staff
( 50.00), equipment ($100.00), and a $250.00 refundable security deposit will be paid by the
organization.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
If the fee waiver is approved, the County would forgo $303.75 in facility rental fees.
RECOMMENDATION:
Staff recommends Board approval to waive $303.75 in facility rental fees for the Girl Scouts of Southeast
Packet Pg. 155
Florida for their annual recruiting effort on Saturday, September 12, 2015, at Calvin R. Triplett Field.
COMMISSION ACTION:
Coordination/Signatures
Edward Matthews, ParkI, Recreatio Facilities Direct7.YF29/2015
Danie 5. McIntyre, C my ttorney 8/3/2015
Updated: 8/11/2015 2:21 PM by Donna Calise A Page 2
Packet Pg. 156
8.J.1
Subject: FW: Girl Scout event
Attachments: 2015 St Lucie Parks Letter of Support for Recruitment,doc; Girls Scouts of Southeast
Florida - 2015,xlsx
-----Original Message ----- 0
From: Stephanie Vernot [mailto:svernot@gssef.org]
Sent: Monday, July 20, 2015 3:47 PM
To: Edward Matthews
Cc: Willie Redden (nn
4-
Subject: Girl Scout event
0
Good Morning Mr. Matthews, U)
My name is Stephanie Vernot, membership manager for the Girl Scouts of
Southeast Florida. The reason for my email is that I'm in the process of planning M
my fall recruitment events for Girls in St Lucie County. I've decided to have y
another event this year at Lawnwood stadium in Ft Pierce on Saturday, a
September 12, 2015. Last year's event was a huge success and we were able to
start several troops and build new relationships in the city of Ft. Pierce. I've been
in communication with Willie Redden who has informed me that the facility is
available for use on that day. I've also submitted my facility use application and
tax exempt form to him for approval. Once approved we are asking that the
facility fee be waived for our event. Attached to this email you'll find a formal 12
letter of request from my Director, Rhonda Lang. Pease review and provide me a 0
response at your earliest opportunity. If you have any additional questions
please feel free to contact me with the information listed below. r
Thanks in advance for your consideration and support,
Stephanie Vernot
Membership Recruitment Manager
(561) 402-4781 (cell)
(561) 427-0187 (fax)
svernot@gssef.org
1224 W. Indiantown Road
Jupiter, FL 33458
Packet Pg. 157
8.J.2
COUNTY
"'
IF
L
D R
1 D A
Estimate Date: July 21, 2015
EXHIBIT "A"
ESTIMATE OF FEES
VENUE: Lawnwood Stadium - Open Space
PHONE: 772-462-2159
Event: Girl Scout Carnival Kick Off Registration Event
No. of Attendees: 75
Contact Name: Stephanie Vernot, Mission Delivery Manager
of Membership
Fax:772-462-2103
Event Date: September 12, 2015
Event Day: Saturday
Set Up/Load In: 9am - 11am
Event Times: 11am - 2pm
Break Down/Load Out: 2pm - 3pm
Total Event Hours: 6 hrs.
Organization: Girl Scouts of Southeast Florida
Address: 1224 West Indian Town Rd., Jupiter, FL 33458
Office Phone: 561-402-4781 Fax:
Cell: E-mail Address: svernot@gssef.org
***************************************************************************************
Facility Use Fee
Rate
Fee
Lawnwood - Open Space
$405 up to 8hrs.
Sub -total
$405.00
Deduct 25%
$101.25
Revised Sub -total
$303.75
Sales Tax 6.5%
$0.00
FEE WAIVED FACILITY USE FEE TOTAL
$303.75
Staff/Personnel (Does not include cost of any required security personnel)
Event Supervisor (Required)
*(1) Supervisor
$25.00. x 2hrs
$50.00
STAFF FEES TOTALI
$50.00
Other Fees
*(1) Dumpster $100.00 $100.00
Sales Tax 6.5% $0.00
OTHER FEES TOTAL $100.00
*Security Deposit - (Refundable) SECURITY DEPOSIT TOTAL $250.00
TOTAL ESTIMATED CHARGESI $400.00
50% Depositl $200.00
* Group will pay Supervisor, Dumpster and Security Deposit fee $400.00
Other Requirements include but are not limited to:
1. 50% Deposit with signed Facility Use Agreement, Required Documents to Confirm Reservation. Balance due and all Required
Documents due no less than 30 days prior to event to avoid cancellation.
2. Comprehensive General Liability Insurance Certificate for $1,000,000 per occurrence, $2,000,000 aggregate in name of Applicant
and naming St. Lucie County BOCC, 2300 Virginia Ave, Ft. Pierce, FL 34982 as an additional Insured.
3. Proof of Security (St. Lucie County Sheriff's Department Michael Muller @ 772-462-3281)
www.stluciesheriff.com
Estimate Prepared by: Willie Redden
Stephanie Vernot, Mission Delivery Manager of Membership
Packet Pg. 158
8.J.2
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8.K.1
ITEM NO. RES-2015-143
TO:
PRESENTED BY:
SUBMITTED BY:
cl miprT-
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
John Wiatrak, Airport Manager
St. Lucie County International Airport Division
DATE: 08/18/2015
*CONSENT AGENDA\PLANNING
& DEVELOPMENT SERVICES
Airport Security Improvements Resolution - Board Acceptance of FDOT
Funds for Security Improvements at the St. Lucie County International
Airport
This agenda request is for a Budget Resolution establishing project funds for Security Improvements at
the St. Lucie County International Airport. This project was approved under the FY 2015 Capital
Improvement Program. This project will add two (2) high mast LED lighting systems to the terminal ramp
and Customs ramp areas. These lights will increase safety by illuminating areas identified in a 2012
security assessment as being too dark.
Funds are available with no impact to the General Fund. Project funding consists of an FDOT 50% match
share of $50,000.00 and a 50% matching share of $50,000.00.
PREVIOUS ACTION:
1/20/2015 - Board approval of FDOT Joint Participation Agreement (Grant)
FINANCIAL IMPACT:
FDOT funds are available in 140386-4220-563000-154603 (Pending BOCC Approval)
Matching funds are available in 140-4220-563000-4804 (Pending BOCC Approval)
RECOMMENDATION:
Staff recommends Board approval of the Budget Resolution establishing the fund for the Security
Improvements at the St. Lucie County International Airport and authorization for the Chair to sign
documents as approved by the County Attorney.
COMMISSION ACTION:
Packet Pg. 160
8.K.1
Coordination/Signatures
I e Aon, Plan 11
ng Manager 7/24/2015
Danie 5. McIntyre, Cgifnty ttorney 7/27/2015
Updated: 8/11/2015 3:40 PM by Donna Calise C Page 2
Packet Pg. 161
RESOLUTION
WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners for St.
Lucie County, certain funds not anticipated at the time of adoption of the budget have become available
from the Florida Department of Transportation through a Joint Participation Agreement, in the amount of
$50,000, for Security Improvements at the St. Lucie County International Airport.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a
resolution to appropriate and expend such funds.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County,
Florida, in meeting assembled this 18th day of August, 2015, pursuant to Section 129.06 (d), Florida
Statutes that such funds are hereby appropriated for the fiscal year 2014-2015, and the County's budget is
hereby amended as follows:
REVENUE
140386-4220-334411-154603 FDOT-Transportation $50,000
APPROPRIATIONS
140386-4220-563000-154603 Infrastructure $50,000
After motion and second the vote on this resolution was as follows:
Commissioner Paula A. Lewis, Chair
XXX
Commissioner Kim Johnson, Vice Chair
XXX
Commissioner Chris Dzadovsky
XXX
Commissioner Frannie Hutchinson
XXX
Commissioner Tod Mowery
XXX
PASSED AND DULY ADOPTED THIS 18TH DAY OF AUGUST 2015.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIR
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATTORNEY
Packet Pg. 162
8.K.2
ITEM NO. (ID # 2998)
TO:
PRESENTED BY:
SUBMITTED BY:
cl miprT-
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
John Wiatrak, Airport Manager
St. Lucie County International Airport Division
DATE
08/18/2015
*CONSENT AGENDA\PLANNING
AND DEVELOPMENT SERVICES
Airport Hanger and Office Sublease - Between Bell Aircraft, LLC & Fort
Pierce FBO, LLC
Fort Pierce FBO, LLC has presented a proposed hangar sublease with Bell Aircraft, a Florida LLC, for
consent by the Board of County Commissioners. The proposed sublease is for the ground and hangar
located at 3828 St. Lucie Blvd. which will be used by Bell Aircraft, a Florida LLC, to conduct the business of
aircraft storage and maintenance. The term of the lease begins the effective date of 04/01/2015 and
ends on the termination date of the Ground Master Lease. Staff has reviewed the proposed sublease and
finds it acceptable as to legal form and correctness.
PREVIOUS ACTION:
N/A
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends that the Board of County Commissioners consent to the proposed hangar sublease
between Fort Pierce FBO, LLC and Bell Aircraft, a Florida LLC, and authorize the Chair to sign the Consent
of Master Ground Lessor.
COMMISSION ACTION:
Packet Pg. 163
8.K.2
Coordination/Signatures
I e Aon, Plan 11
ng Manager 7/29/2015
Danie 5. McIntyre, Cgifnty ttorney 8/4/2015
Updated: 8/11/2015 11:57 AM by Donna Calise A Page 2
Packet Pg. 164
2982 Curtis King Blvd
Fort Pierce, FL 34946
772-489-2285, 772-468-0252
GROUND SUBLEASE
Reference Page
Tenant: Bell Aircraft , a Florida
Landlord: Fort Pierce FRO LLC,
a Florida Limited Liability Company
Tenant's Notice Address: 3828 St. Lucie Blvd, Fort Pierce, FL 34946
Address of Premises: 3828 St. Lucie Blvd, Fort Pierce, FL 34946
Rentable Area of Premises: As described on Exhibit A, approx. 3630sf
Effective Date: April 1, 2015
Termination Date: Termination Date of the Landlord's Ground Master Lease
Initial Base Rent: $.0539 per square foot per month, plus applicable sales tax
(note : Base rent is current to the amount paid pursuant to
previous lease, dated 5/28/1993)
Net Rent Adjustment: Set forth in Section 3
Non -Refundable Deposit: N/A
This Reference Page (herein so called) information is incorporated into and made a part of the
Ground Sublease. The Ground Sublease includes Exhibit A (Site Plan and Legal Description of
the Premises), Exhibit B (Environmental Requirements), and Master Ground Landlord's Consent
Landlord: Tenant:
Fort Pierce FBO, LLC Bell Aircraft
2982 Curtis King Blvd
Fort Pierce, FL 34946
Packet Pg. 165
GROUND SUBLEASE
THIS GROUND SUBLEASE ("Sublease") is made and entered into as of the I st day of
April, 2015 ("Effective Date"), by and between FORT PIERCE FBO LLC, a Florida limited
liability company ("Landlord"), and Bell Aircraft ("Tenant").
WITNESSETH:
A. Landlord is the lessee under an Amended and Restated Lease Agreement dated
October 10, 2000 (as amended and modified, "Ground Master Lease") with St. Lucie County,
Florida ("Ground Master Landlord"), of certain land located at the St. Lucie County
International Airport ("Airport"), Landlord having acquired its interest in the Ground Lease by
an Assignment and Assumption Agreement dated as of January 24, 2011 from Treasure Coast
FBO, LLC, as assignor, to Landlord, as assignee.
B. Tenant desires to sublease from Landlord, and Landlord has agreed to sublease to
Tenant, a part of the demised Ground Master Lease premises located at the Airport
("Premises"), subject to Ground Master Landlord's consent to such sublease and upon the terms
and conditions set forth in this Sublease.
C. On the date hereof, Landlord has conveyed to Tenant all improvements located on
the Premises ("Improvements"), which conveyance is subject to all terms and conditions of this
Sublease.
NOW, THEREFORE, in consideration of these premises and the mutual provisions set
forth in this Sublease, and other good and valuable consideration, the receipt and sufficiency of
which hereby are acknowledged, the parties hereby agree as follows:
1. PREMISES• USE; NON -COMPETE.
(a) Premises. Tenant leases the Premises shown on Exhibit A and described on the
Reference Page from Landlord. The Premises and contiguous or related property which are
managed jointly are referred to as the "Property" and are located at the Airport. In addition,
Tenant, its agents, employees and invitees shall have access to the full airport facility known as
the St. Lucie County International Airport; shall at all reasonable times be permitted access to the
runways, taxiways and other public facilities located upon the Property; and shall have non-
exclusive rights in common with others to park in parking areas located on the Property.
(b) Use. The Premises shall be used and occupied solely for aircraft storage, maintenance
and repair of aircraft, aircraft engines, including installation, maintenance and repair of related
instruments, gauges, and equipment, and activities related to the transport of goods and personnel
and in conformity with the location, design and structure thereof and the Ground Master Lease.
Tenant shall not permit anything to interfere with the rights of other tenants on the Property or
injure, annoy or disturb them. Tenant shall not permit any waste or illegal act nor anything that
will increase the Property insurance rate. Tenant shall be financially responsible for its failure to
observe any covenant or condition of this Section. During the Term of this Sublease, the
Premises shall not be used (1) for any purpose in violation of any federal, states or municipal
statue or ordinance, or of any order, regulation or directive of a governmental agency, as such
Packet Pg. 166
statutes, ordinances, orders, regulations or directives may now exist or may hereafter provide
concerning the use and safety of the Premises; or (2) for any purpose in violation of the Ground
Master Lease.
(c) Covenant Not to Compete. Tenant shall use the Premises solely for the purposes set forth
herein and shall not, during the Term of this Sublease, enter into any commercial activity on the
Airport that would in any form or manner compete with any of the activities in which Landlord
is engaged on the Airport as of the Commencement Date, or which involve the sale of aircraft
fuels, rental of ground vehicles, sale of food or beverage, or rental of life gear. Additionally,
Tenant shall not permit any entity to perform any activity on the Premises which in any form or
manner competes with any commercial activity in which Landlord is engaged as of the
Commencement Date.
2. TERM; HOLDING OVER; ABANDONMENT.
(a) Term. The term of this Sublease ("Term") shall begin on the Commencement Date and
end on the termination date of the Ground Master Lease ("Termination Date"). Tenant shall
surrender the Premises to the Landlord immediately upon termination of the Term or earlier
termination as provided herein. Delivery of possession of the Premises to Tenant shall be made
on the date of this Sublease.
(b) Holding Over. If Tenant remains in possession of the Premises after the end of the Term
or earlier termination of this Sublease, Tenant shall be bound by the terms and provisions of this
Sublease except that no tenancy or interest in the Premises shall result, but such holding over
shall be an unlawful detainer and all such parties shall be subject to immediate eviction, and
Tenant shall upon demand pay to Landlord, as liquidated damages, a sum equal to one hundred
fifty percent of the Base Rent payable during the calendar month immediately preceding the
expiration or earlier termination of this Sublease for any period during which Tenant shall hold
the Premises after the stipulated Term of this Lease shall expire or may have terminated. In
addition, Tenant shall also pay all direct, actual damages sustained by Landlord on account of
Tenant holding over.
(c) Abandonment. If Tenant vacates the Premises prior to the scheduled expiration of the
Term, other than as permitted pursuant to this Sublease, Tenant shall be in default of this
Sublease, and if Tenant has not re-entered the Premises and resumed the operation of its business
for a period of thirty consecutive days, Tenant shall be deemed to have abandoned the Premises
and the Improvements, and Landlord shall have the right, but not the obligation, to take sole
possession of the Premises and the Improvements on or after the tenth day following the
expiration of said thirty -day period and Landlord may relet said Premises.
3. RENT.
(a) Tenant shall pay the Base Rent, as set forth on the Reference Page, on the entire area
being leased, plus all sales tax levied by any federal, state, county, city or any agency authorized
to levy and collect rent tax, payable in equal monthly installments, due on the first of each
month. The Base Rent shall increase by the percentage increase in ground rent paid by Landlord
under the Ground Master Lease with respect to the Premises, effective on the same date that the
increase in ground rent takes effect under the Ground Master Lease.
-2-
Packet Pg. 167
(b) Other sums due hereunder, if any ("Additional Rent" and together with the Monthly
Base Rent, "Rent") shall also be due on the first of each month.
(c) Rent shall be paid to Landlord without offset, deduction or notice.
(d) Each Rent payment not received by the tenth (10") of the month shall bear a late charge
of two percent per month from the due date until the date the Landlord receives payment ("Late
Charge"). In addition to the Late Charge, Landlord may charge a one-time bookkeeping charge
of five percent of the amount due ("Bookkeeping Charge"). These charges are for the purpose of
collection efforts and to defray costs incurred by Landlord in regard to such collection efforts.
Partial payments of delinquent amounts shall be applied to pay past due amounts and charges in
the following order: Bookkeeping Charges, Late Charges, Rent.
(e) In addition, Landlord shall have all the rights and remedies provided by law. The
provisions for installment payment of any sums set forth in this Section are a privilege for the
benefit of Tenant. If Tenant fails to make timely payments, the provisions of Section 16 shall
apply. Nothing in this Section shall be deemed a waiver by Landlord of any covenant, term or
condition of Section 16.
4. EXPENSES. Tenant shall pay any and all expenses in connection with the Premises,
Improvements and Alterations (defined below), including without limitation its pro rata share of
all ad valorem real property taxes attributable to the Premises and the Improvements and all
utilities, but excluding ground rent under the Ground Master Lease (which shall be paid by
Landlord). Utilities shall be paid in accordance with Section 12. Tenant is responsible for and
shall pay directly for all other expenses related to its business, and all other expenses incurred as
a direct result of tenant's failure to abide by any and all regulations or rules as set forth by the
county, state, and federal government or any governing authority over the Premises.
5. ALTERATIONS. Any construction on the Premises, including any alterations, changes or
additions to the Improvements ("Alterations"), shall be subject to the terms of the Ground
Master Lease and Landlord's prior written approval. Tenant shall design and construct all
Alterations in accordance with State and Federal accessibility guidelines and provide Landlord
with copies of all plans and specifications with respect to such Alterations, prior to commencing
such Alterations. Tenant, at its sole expense, shall obtain all required permits from authorities
having jurisdiction prior to the commencement of any construction activity. Tenant
acknowledges that Landlord must approve any alteration to any approved site plan with respect
to the Premises.
6. CONDITION OF PREMISES. By taking possession, Tenant fully accepts the Premises in
its present state of condition, which is the condition in which Landlord is obligated to deliver the
Premises.
7. MAINTENANCE. 'Tenant is responsible for maintenance of its premises.
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S. LIENS. Tenant shall keep the Premises free from liens. If Tenant does not, within ten days
following the filing of a lien against the Premises, cause such lien to be released, Landlord may
cause it to be released by such means as it shall deem proper, including payment of the claim.
Such sums advanced shall be considered Additional Rent and payable by Tenant upon demand
from Landlord.
9. ASSIGNMENT; SUBLETTING. Tenant shall not assign or pledge this Sublease or sub -
sublet the Premises without the prior written consent of Landlord. A transfer directly or
indirectly of a controlling interest in Tenant (either in one transfer or a series of transfers) shall
constitute an assignment hereunder. This provision shall not exclude Tenant from sub -subletting
space for month to month individual aircraft storage.
10. INDEMNIFICATION. To the fullest extent permitted by applicable law, Tenant waives all
claims against Landlord for damage to any property or injury to any person connected with
Tenant's use of the Premises. Tenant shall hold Landlord and Ground Master Landlord harmless
from, and defend Landlord and Ground Master Landlord against, all claims, liability, loss or
costs for property damage or personal injury (including that to Tenant's customers, employees,
agents or invitees) on the Premises, or in the parking areas, sidewalks and loading areas adjacent
to the Premises, occurring or alleged to have occurred during the Term; provided that such
liability, loss or costs is not due to the gross negligence or willful act or omission of the
Landlord. This Section shall survive the termination of this Sublease.
II. INSURANCE. Tenant shall at all times during the Term continuously maintain (i)
commercial general liability insurance with limits not less than $1 million per occurrence,
written on an occurrence basis, which insures against claims for bodily injury, personal injury,
and property damage based upon, involving or arising out of the use, occupancy or maintenance
of the Premises, improvements thereon, and the Property; (6) Worker's Compensation insurance
for all personnel in statutory limits, (iii) business automobile liability insurance with limits not
less than $1 million each accident covering owned, hired, and non -owned vehicles used by
Tenant, (iv) all risk property insurance (including windstorm coverage and environmental) on the
Premises and any Alterations in the amount of full replacement cost, and (v) hangarkeepers
liability insurance in a minimum amount of $250,000.00 per aircraft and $2,500,000.00
aggregate. In addition, all insurance Tenant shall maintain shall name Landlord and its affiliates,
management company, Ground Master Landlord and mortgagee as additional insureds (on a
primary and noncontributory basis) and provide thirty days notice of cancellation. A certificate
of insurance shall be delivered to Landlord prior to the Commencement Date. Tenant hereby
waives any rights of recovery against Landlord for any loss normally covered by fire, extended
coverage or all risk insurance, and shall obtain the necessary endorsements from its insurer with
respect thereto. Upon the reasonable request of Landlord, Tenant shall be obligated to increase
the limits or change or obtain additional insurance. Tenant acknowledges that insurance limits
and deductibles may increase due to requirements of Ground Master Landlord and agrees to
abide by such requirements. Tenant shall maintain the minimum insurance requirements based
on the intended use of the premises which is established by the terms and conditions of the
second Amended and Restated Lease Agreement.
12. UTILITIES. Tenant shall pay promptly and in full for all utilities including but not limited
to all electricity, water, sewer, communications, Internet access and trash and garbage removal
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with respect to the Premises. This includes all deposits, connection fees, tap fees, and demand
or reservation fees together with all taxes levied or other charges on such utilities and
governmental charges based on utility consumption. Landlord shall not be liable for any
interruption or diminution of utility services. In the event of utility "deregulation" Landlord
shall choose the service provider.
13. SUBORDINATION. This Sublease shall be subordinate to any Property mortgage or
ground lease, including without limitation the Ground Master Lease. Tenant agrees to attorn to
any transferee, including any mortgagee under such mortgagee or the Ground Master Landlord
as if it were the transferee, as its Landlord; and the Tenant agrees to execute such evidences of
attornment as the mortgagee or the Ground Master Landlord may from time to time reasonably
request. Tenant further agrees that such attornment shall not be terminated by foreclosure; and
that the mortgagee or Ground Master Landlord may, at their sole option, accept or reject such
attornment. In the event of attornment by Tenant, the mortgagee or Ground Master Landlord
shall not be (a) liable for any act or omission of Landlord; or (b) subject to any offsets or
defenses Tenant has against Landlord; or (c) bound by prepayment of more than one month's
Rent; or (d) be required to account for any security deposit not actually delivered to such ground
owner or mortgagee; or (e) bound by any modification of this Sublease not approved by it.
Tenant shall execute a subordination, non -disturbance and attornment agreement upon ten days
notice, provided that such agreement is mortgagee's standard form. Tenant further agrees to
provide any mortgagee of the Property written notice of a Landlord default under this Sublease
and a reasonable opportunity to cure such default.
14. RULES; SIGNS.
(a) Rules. Tenant and Tenant's agents, employees, visitors, licensees, invitees, clients and
customers shall comply with the Environmental Requirements attached as Exhibit "B" and all
reasonable rules and regulations promulgated by Landlord from time to time which, in
Landlord's opinion, shall be necessary for the reputation, safety, care, efficient operation or
appearance of the Premises or the Property, provided such rules and regulations are applied in a
non-discriminatory manner. Landlord shall not be liable to Tenant for the violation of any said
rules and regulations or the breach of any covenant or condition in any lease or sublease by any
other tenant, subtenant or assignee, or by the employees or invitees of any other tenant, subtenant
or assignee.
(b) Suns. Tenant shall install signs or lettering and advertising in compliance with
governmental regulations, FAA and Airport requirements, and Property standards after obtaining
Landlord's written consent, which shall not be unreasonably withheld. Tenant shall hold and
keep current all permits and licenses required by any law or regulation.
15. REENTRY. Landlord may reenter the Premises to inspect, provide services, or alter or
repair the Premises. Tenant waives any claim for reasonable interference to its business. Tenant
acknowledges and accepts requirement to provide access to premises for the purpose of an
annual Stormwater Pollution Prevention inspection, if so requested by the Master Landlord.
16. DEFAULT.
(a) As to Rent. If Tenant defaults in the payment of Rent and any sums of money required to
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be paid by Tenant to Landlord remain unpaid for a period 30 days, then Landlord shall have all
the following options and privileges:
(1) Landlord may declare one year's.Base Rent as presently due and payable. Such
declaration shall not be construed as a splitting of a cause of action, nor shall it alter or affect
Tenant's obligations to pay Rent under the terns of this Sublease.
(2) Landlord may, after the statutorily required notice, terminate this Sublease.
(3) In addition, Landlord may exercise any and all other options available to it, in law
or in equity, which options may be exercised concurrently with or separately from the exercise of
the above options.
(4) if Tenant cures the delinquency after receipt of the termination notice, Landlord
shall no longer have the right to terminate the Sublease by reason of such delinquency; provided,
however, that the curing of any delinquency in such a manner shall not be construed to limit or
restrict the right of Landlord to declare the Sublease terminated and enforce all of its rights and
remedies for any other (including any subsequent) delinquency not so cured.
(b) As to Other Provisions of the Sublease. if Tenant defaults (i) in the observance of any
ordinance, law or regulation or any term, covenant or condition of this Sublease or other
agreement with Landlord and fails to remedy, or commence to remedy (and diligently pursue
until completion), such default within twenty days after notice; or (ii) in subletting or assigning
this Sublease without consent; then, Landlord may give Tenant the statutorily required notice of
Sublease termination, if any, and Tenant shall remain liable for damages and Rent due
hereunder. If Tenant defaults two times in any six-month period, Landlord may serve notice of
Sublease termination without giving Tenant an opportunity to cure such default.
(c) No Waiver. Landlord's failure to enforce one or more of its rights under this Sublease, in
the law, or in equity, shall not be construed as a waiver or limitation of Landlord's ability to
subsequently enforce any of its rights.
(d) Tenant Bankrul2tey. Upon the appointment of a receiver or an assignment of assets for
the benefit of creditors, or action taken by Tenant under any bankruptcy or other debtor relief act,
this Sublease shall automatically terminate without notice.
17. REMEDIES. If this Sublease shall terminate due to a default by Tenant, then Tenant shall
pay all Rent until termination and, as damages, any deficiency between the future Rent herein
and the rent collected under any re -letting, net of all expenses. Landlord may elect not to
terminate this Sublease but to (i) recover the Rent as the same becomes due or, in advance, the
present value of the future Rent and/or (ii) cure the default of Tenant and recover from Tenant
the cost of such cure plus interest at the rate of two percent (2%) per month until paid. After
termination due to such default, Landlord may reenter the Premises, dispossess Tenant from the
Premises thereon and remove all personal property without releasing Tenant from any obligation,
including payment of Rent. Tenant and Tenant's creditors waive all rights to file claims for
damages resulting from such reentry and expulsion, or to reenter or repossess the Premises, after
Tenant shall have been dispossessed by any judgment.
Packet Pg. 171
18. QUIET ENJOYMENT. Landlord warrants that it has the authority to enter into this
Sublease and that Tenant, while paying Rent and performing its other covenants and agreements
shall peaceably and quietly have, hold and enjoy the Premises without hindrance from Landlord.
19. CASUALTY. If the Premises or access thereto shall, at any time during the Term hereby
created or any renewal thereof, be damaged or destroyed, (i) this Sublease shall continue in full
force and effect, (ii) Tenant shall be obligated to rebuild on the Premises, with reasonable
promptness, the Improvements and Alterations that existed on the Premises prior to the date of
said casualty, and (iii) Rent shall continue unabated. The provisions of this Article shall be
subject and subordinate to the Ground Master Lease on the Premises or Property.
20. EMINENT DOMAIN.
(a) Termination on Material Taking. If possession of any material part of the Premises or
Improvements is taken under the power of eminent domain, or conveyance in lieu thereof, either
party may terminate this Sublease within thirty days of such taking. Landlord shall be entitled to
any condemnation award with respect to its interest in this Sublease and the Ground Master
Lease, and Tenant shall be entitled to any condemnation award with respect to the
Improvements, its interest in this Sublease and dislocation damages. For purposes of this
Section, "material part" shall mean forty percent or more of the square footage of the Premises.
(b) Termination on Non -material Taking. If less than forty percent of the square footage of
the Premises is taken under the power of eminent domain, or conveyance in lieu thereof, and if,
in Tenant's opinion, the remainder of the Premises is in a location, or in a form, shape or reduced
size that makes it impossible for Tenant to effectively and practicably conduct its regular
activities on the remaining Premises, then Tenant shall so notify Landlord in writing no later than
30 days after receiving notice of approval of the taking, and this Sublease shall terminate on the
date title to the portion of the Premises being taken vests in the condemning authority. If Tenant
fails to timely notify Landlord, then Tenant will be deemed to have determined to remain on the
Premises, and the Sublease will remain in effect subject to provisions of paragraph (c) below.
Landlord shall be entitled to any condemnation award with respect to its interest in this Sublease
and the Ground Master Lease, and Tenant shall be entitled to any condemnation award with
respect to the Improvements, its interest in this Sublease and dislocation damages.
(c) Continuation with Rent Abatement after Non -material Taking. If less than forty percent
of the square footage of the Premises is taken under the power of eminent domain, or
conveyance in lieu thereof, and if, in Tenant's opinion, the remainder of the Premises is in a
location, or in a form, shape or reduced size that permits Tenant to continue to effectively and
practicably conduct its regular activities on the remaining Premises, this Sublease shall terminate
as the portion of the Premises taken as of the date title to the portion of the Premises being taken
vests in the condemning authority. However, this Sublease shall continue in full force and effect
as to the remaining Premises. From and after the date title to the portion of the Premises being
taken vests in the condemning authority, the Base Rent required to be paid by Tenant shall be
reduced proportionally and shall be calculated in accordance with the Base Rent formula shown
on the Reference Page, as such Base Rent may have been increased pursuant to paragraph (a) of
Article 3.
21. SALE BY LANDLORD. If the Landlord's interest in the Ground Master Lease is sold,
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Landlord shall be released from any future liability under this Sublease and Tenant shall look
solely to Landlord's successor. Except as set forth in this Section, this Sublease shall not be
affected by any such sale.
22. ESTOPPEL CERTIFICATES. Within ten days of request, Tenant shall deliver to
Landlord or any prospective landlord or mortgagee a statement certifying (a) the Termination
Date; (b) that this Sublease is unmodified except as specified; (c) the date to which Rent has
been paid; (d) that there are no defaults of Landlord's obligations except as specified; and (e)
financial, environmental and other information as reasonably requested.
23. TITLE TO IMPROVEMENTS UPON TERMINATION. Upon the termination of this
Sublease for any reason whatsoever, Tenant hereby surrenders to Landlord all of Tenant's right,
title and interest in the Improvements, and such right, title and interest shall vest in Landlord.
Such vesting in Landlord shall be self -operative without the need for any further documents or
instruments, but Tenant shall, upon request, execute and deliver to Landlord such documents or
instruments as Landlord may reasonably request to confirm the foregoing. No compensation
shall be due and payable to Tenant in connection with the transfer of Tenant's right, title and
interest in the Improvements.
24. SURRENDER OF PREMISES. Upon termination of this Sublease, Tenant shall peaceably
and quietly leave, surrender and yield up unto Landlord all of the Premises and Improvements.
The provisions of this Article 24 shall survive the termination of this Sublease.
25. NOTICES. Notices shall be sent by hand delivery, overnight courier, Certified Mail, or by
fax with a confirmation of delivery followed by a copy sent by regular mail, using the addresses
set forth on the Reference Page, and shall be deemed given upon delivery or refusal of delivery.
26. FORCE MAJEURE. Landlord and Tenant shall be excused for any delay and shall not be
in default with respect to the performance of any of the terms or conditions of this Sublease
when prevented from so doing by a cause beyond their control. This Section shall not apply to
the timely payment of Rent.
27. MISCELLANEOUS.
(a) Headings. The headings herein are for convenience and in no way describe the scope or
intent of any Section.
(b) Indemnification or Insurance of Landlord. Any indemnification or insurance of Landlord
shall include Landlord's lenders, trustees, directors, beneficiaries, shareholders, agents, affiliates,
employees and ground owner.
(c) Construction. The terms person, Tenant and Landlord or any pronoun used in place
thereof shall include the masculine or feminine, the singular or plural number, individuals, firms,
and corporations according to the context hereof.
(d) Severability. No determination by any court or other governmental authority that any
provision of this Sublease is invalid or unenforceable in any instance shall affect the validity or
enforceability of (i) any other provision of this Sublease, or (ii) such provision of this Sublease in
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any circumstance not controlled by such determination. Each provision of this Sublease shall be
valid and enforceable to the fullest extent allowed by, and shall be construed whenever possible
as being consistent with, all applicable laws.
(e) Time. TIME IS OF THE ESSENCE for this Sublease and all of its provisions. Any time
period which shall end or expire on a Saturday, Sunday or legal holiday shall be deerned
extended to the next day which is not a Saturday, Sunday or legal holiday.
(f) Negotiated Document. This Sublease has been freely negotiated between the parties and
in any controversy over the interpretation of anything contained herein, there shall be no
presumption or conclusion drawn against either party by virtue of that party having drafted that
section of the Sublease.
(g) Limitation of Liability. Tenant shall look solely to Landlord's equity in its interest in the
Property for satisfaction of any judgments or awards.
(h) Entire Agreement. This Sublease represents the entire agreement between the parties as
to the subject matter hereof and supersedes any previous understanding or agreement of the
parties.
(i) Amendment. This Sublease may not be modified except in writing, signed by the parties
and duly recorded.
0) Governing Law. This Sublease and the performance thereof shall be governed,
interpreted, construed and regulated by the laws of the State of Florida, without regard to its
conflicts of laws provisions.
(k) Attorneys' Fees. If any party is required to resort to litigation to enforce its rights under
this Sublease, the parties agree that any judgment awarded to the prevailing party shall include
all litigation expenses of the prevailing party, including (without limitation) actual attorneys'
fees and court costs ("Award"). If the Landlord is the prevailing party, the Award shall be
deemed Additional Rent hereunder and shall be due from Tenant on the first day of the month
following the month in which the Award was determined. If Tenant is the prevailing party, the
Award may be deducted from the next rental payment(s).
(1) Third Party Beneficiary. Ground Master Landlord (and including its successors and
assigns), is a third party beneficiary of this Sublease.
(m)Further Assurances. The parties hereto agree that they will execute such other and
further documents as may be necessary and/or required to effectuate the terms, provisions,
conditions and covenants of this Sublease.
(n) No Partnership. Notwithstanding anything contained herein to the contrary, it is not the
intention of the parties hereto to create under any circumstances a partnership or a joint venture.
The rights, duties, obligations and liabilities of Landlord and Tenant hereunder are separate and
not joint or collective, and nothing herein shall ever be construed to create a partnership or joint
venture under the laws of the State of Florida.
Packet Pg. 174
(o) Counterrarts. This Sublease may be executed in two or more counterparts, each of which
shall be deemed an original, but all of which together shall constitute one and the same
instrument. Copies (facsimile or original) of signatures to this Sublease shall be deemed to be
originals and shall be binding to the same extent as original signatures.
28. FUEL. During the Tenn hereof Tenant shall, and shall cause anyone else who uses the
Premises, to purchase from Landlord (and its assigns) all fuel, if available, and if aircraft
refueling is conducted on the Property.
29. WAIVER OF JURY TRIAL. Landlord and Tenant hereby waive trial by jury in any
proceeding brought against each other. Any legal proceedings shall be governed by the laws of
the State in which the Property is located and tried in the court system in such state.
30. NONRESPONSISILITY OF LANDLORD. There shall be no abatement from or reduction
of the Rent due hereunder regardless of the reason or cause. Tenant shall not be entitled to
damages, costs, losses or disbursements from Landlord regardless of the cause or reason therefor.
Tenant shall have no claim of any nature whatsoever against Landlord, no abatement or
reduction of rent, and no recovery by Tenant from Landlord on account of partial or total failure
of, or damage caused by (a) lessening of supply of, or stoppage of, heat, air-conditioning, electric
light, power, water, plumbing, sewerage, elevators, or any other service, (b) any damage or
annoyance occasioned by water, snow, or ice being upon or coming through the roof, skylight,
trapdoors, windows, or otherwise, (c) any defect or break in any pipes, tanks, fixtures, or
otherwise whereby steam, water, snow, smoke or gas, leak, issue or flow into the Premises, (d)
any damage or annoyance occasioned by the condition or arrangements of any electric or other
wiring, (e) any damage or annoyance arising from any acts, omissions, or negligence of owners
or occupants of adjacent or contiguous property, or (f) the making of major repairs, alterations,
repairs, improvements, or structural changes to the Property, or any thing or service therein or
thereon or contiguous thereto provided the same shall be made with reasonable expedition.
31. GROUND MASTER LEASE; APPROVAL OF GROUND MASTER LANDLORD.
(a) Ground Master Lease. Tenant is cognizant of the terms and conditions of the Ground
Master Lease, and hereby covenants and agrees that its use and occupancy of the Premises
hereunder and Improvements thereon shall be subject to all the provisions of the Ground Master
Lease (as may be amended from time to time) and that it will not do or omit to do or permit to be
done or omitted to be done any act or thing over which Tenant has control if such act, thing or
omission would constitute a breach of any covenant in the Ground Master Lease on the part of
Landlord to be performed and observed. Landlord shall not require the consent of Tenant to
amend the Ground Master Lease, and Tenant hereby waives any right it may have to give any
such consent or consents, provided that such amendment does not reduce the term, impose any
increased material obligation on Tenant or materially diminish any of its rights. Except as
otherwise provided, all of the terms and conditions of the Ground Master Lease shall be
incorporated herein as if Tenant were the tenant thereunder and Landlord were the landlord
thereunder. Tenant hereby indemnifies Landlord against all claims, damages, costs, and
expenses arising out of its nonperformance or nonobservance of any terms of the Ground Master
Lease.
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(b) Approval of Ground Master Landlord. The Ground Master Landlord has approved this
Sublease, and further conditions this Sublease upon the Tenant complying with all the terms,
conditions, rules, regulations, and directives issued or adopted with respect to the Property. This
Sublease is subordinate to the terms of the Ground Master Lease.
32. SECURITY. Tenant, and its employees, invitees, guests, and contractors must abide by
those security regulations, policies and procedures (applicable at any time during the Term)
("Security Policies and Procedures") of the Landlord, the Airport, Federal Aviation
Administration, the Transportation Security Administration, or any other applicable
governmental or regulatory body, promulgated from time to time. Tenant shall indemnify,
protect, hold harmless, and shall defend at its own expense, the Landlord and Landlord's
mortgagees from time to time against any and all loss, claims and demands made by or arising in
connection with Tenant's failure to comply with any applicable Security Policies and Procedures.
The provisions of this Section shall survive the expiration or earlier termination of this Sublease.
[Signatures begin on following page]
Packet Pg. 176
IN WITNESS WHEREOF, the parties have executed this Sublease as of the Effective Date.
WITNESSES:
Name: 24,4qetcew AA;v_',z-O
I
1 STATE OF )
ss:
COUNTY OF
LANDLORD:
Fort Pflprce FBO, LLC
a Florida limited liability company
By:
Nan
Tith
BEFORE Mj, the ed authority, personally appeared (Ai'/S k 1�QIY%hff-k
as undersi of Fort Pierce FBO, LLC, a Florida limited liability
company, who is known to me or proven to me by satisfactory identification, as the person who
signed the foregoing instrument, and acknowledged the same on behalf of the limited liability
company on this /A�)- day of J 2015,
'Notary F is
My Commission Expires: d�
-12-
MARY JACKOULIN RODRIGUEZ
X"V PVbk -State of Fforlda
• * CNIM. EXPIM Apr ti.2017
CoNtrf 164M * SE tiiillifi
tle�Qel ihfar,A IhNenel flogry Alen.
"`" Packet Pg. 177
TENANT:
WITNESSES: a Florida limited liability company
STATE OF
) ss:
COUNTY OF SY, L-H C i e }
BEFORE ME, the undersigned authority, ers pally appearedJAMR S l r t
�5� as r'zs of �� 7 �i rG YA �7 i-- who is known to
me or proven to me by satisfactory identification, the person who signed the foregoing
instrument, and acknowledged the same on behalf of the corporation on this day of M AH—
N Public
My Commission Expires: CATME LEE 8fvtl
ofuy Pubk • Wade of Frolida
My Comm. #tea Jart 27.2018
CormnkNon r FF 086842
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Packet Pg. 178
EXHIBIT A
PREMISES
Premise
Packet Pg. 179
EXHIBIT B
ENVIRONMENTAL REQUIREMENTS
Tenant shall operate its business on the Property and maintain the Premises (for purposes of this Exhibit Premises
includes any improvements thereon) in compliance with all federal, state and local laws, regulations, and
requirements relating to the discharge of air pollutants, water pollutants or wastewater or otherwise relating to the
environment or "Hazardous Substances" ("Environmental Laws"). The term "Hazardous Substances" means all
hazardous or toxic substances, materials or wastes, including but not limited to, those substances identified as
"hazardous substances" under the Comprehensive Environmental Response, Compensation and Liability Act of
1980, as amended from time to time; any oil or petroleum products; asbestos, PCBs; and any substances, materials
or wastes that are or become regulated under Environmental Laws. Tenant shall make reasonable efforts not to use
propane -fueled forklift trucks but if they are used, shall regularly monitor air quality to insure compliance with all
applicable health standards.
Tenant shall give Landlord prompt written notice of any instituted or threatened action, proceeding or claim alleging
a violation of Environmental Laws or Hazardous Substances contamination at or affecting the Property. Tenant
shall also give Landlord prompt written notice of any condition or occurrence at the Property which constitutes a
violation of Environmental Laws or would justify a demand for removal or remediation under Environmental Laws.
Within ten (10) days of request, Tenant shall execute and deliver to Landlord or any prospective landlord or
mortgagee a statement certifying: (1) the Hazardous Substances previously used or then in use by Tenant at the
Property; (2) that Tenant has obtained and maintained in full force and effect all permits and approvals required
under Environmental Laws for the conduct of Tenant's business at the Property and providing copies of those
permits and approvals; (3) that Tenant has no notice or knowledge of the presence of Hazardous Substances on the
Property that could form the basis for cleanup, remedial, removal or restoration work under Environmental Laws;
and (4) such other environmental or related information as reasonably requested.
If Tenant breaches its obligations under this Article, or if the presence of Hazardous Substances on the Property
caused or permitted by Tenant results in contamination of the Property or increases Landlord's cost of renovating
and/or repairing the Property, or if contamination of the Property by Hazardous Substances otherwise occurs for
which Tenant is legally responsible, then Tenant shall indemnify, defend and hold Landlord, its officers, directors,
shareholders, employees and trustees or its agents harmless from and against any and all claims, judgments,
damages, penalties, fines, costs, liabilities or losses (including, without limitations, diminution in value of Property
and sums paid in settlement or defense of claims, attorneys' fees, consultant fees and expert fees) which arise before
or after the Sublease termination as a result of such contamination. This indemnification of Landlord by Tenant
includes, without limitations, costs incurred in connection with any investigation of site conditions or any cleanup,
remedial, removal or restoration work required by a federal, state or local government agency or political
subdivision or private party.
Without limiting the foregoing, if the presence of any Hazardous Substances on the Property caused or permitted by
Tenant results in any contamination of the Property, Tenant, at its sole expense, shall promptly take all actions
necessary to return the Property to the condition existing prior to the introduction of any such Hazardous Substances
to the Property.
Landlord shall not cause or intentionally allow the presence of Hazardous Substances in the Premises that would be
in violation of Environmental Laws. Landlord agrees to indemnify, defend and hold Tenant, its officers, directors,
partners, shareholders, employees and agents harmless from and against any and all claims, judgments, damages,
penalties, fines, costs, liabilities or losses which arise from the presence of Hazardous Substances in the Premises if
caused by Landlord, its employees, agents or contractors. This indemnification of Tenant by Landlord includes,
without limitation, costs in connection with any investigation of site condition on any cleanup, remedial, removal or
restoration work required by any federal, state or local government agency or political subdivision or private party.
The foregoing indemnity and obligations shall survive the expiration or earlier termination of this Sublease.
Landlord and its agents shall have the right, but not the duty, to inspect the Property at any time to determine
whether Tenant is complying with the terms of this Sublease.
Tenant acknowledges that St. Lucie County conducts an annual Stormwater Inspection and is required to
open the Premises for inspection by appropriate personnel.
,: „ Packet Pg. 180
CONSENT OF GROUND MASTER LANDLORD
Ground Master Landlord hereby consents to this Sublease and all terms and provisions hereof
and represents to Landlord and Tenant that to Ground Master Landlord's actual knowledge (a) the
Ground Master Lease is in full force and effect; (b) neither Ground Master Landlord nor Landlord is
in default under any of the terms, covenants, or provisions of the Ground Master Lease (it being
acknowledged that Landlord operates a full service FBO on the Airport on land covered by a separate
ground lease, but that such FBO operation by Landlord satisfies the requirements set forth under the
Ground Master Lease); (c) no event has occurred and no condition exists which, with the passage of
time or the giving of notice or both, would constitute a default by Ground Master Ground Landlord
or Landlord under the Ground Master Lease; (d) the party executing this Consent on behalf of
Ground Master Landlord has the authority to consent to this Sublease; and (e) the Ground Master
Lease has not been assigned, modified, or amended in any manner, except as follows: Assignment
and Assumption of Ground Lease dated January 18, 2011, by and between Master Ground Landlord,
Treasure Coast FBO, LLC, as assignor and Landlord, as assignee; Assignment and Assumption
Agreement by and between Air Charter of Florida, Inc. and Treasure Coast FBO, LLC recorded May
21, 2008 in O.R. Book 2976, Page 134, Public Records of St. Lucie County, Florida ("Public
Records") and Second Amended and Restated Lease Agreement, evidenced by Memorandum of
Lease recorded May 21, 2008 in O.R. Book 2976, Page 119 of the Public Records; Amended and
Restated Lease Agreement recorded January 27, 2003 in O.R. Book 1648, Page 1857 of the Public
Records; and Lease Agreement dated March 12, 1992 by and between Ground Master Landlord, as
successor in interest to the St. Lucie County Port and Airport Authority, as landlord and Air Charter
of Florida, Inc. recorded March 18, 1992 in O.R. Book 780, Page 2329 of the Public Records.
Landlord recognizes this Sublease and agrees that (i) neither Tenant's right of possession to the
Premises nor Tenant's rights under this Sublease shall be affected or disturbed by Ground Master
Landlord, and (ii) Tenant shall not be deprived of its rights under this Sublease for any reason so long
as no event has occurred and then continues to exist for such period of time (after any notice required
by this Sublease) as would entitle Landlord to terminate this Sublease.
IN WITNESS WHEREOF, Ground Master Landlord has executed this Consent as of this
day of 32014.
WITNESS:
Deputy Clerk
in
GROUND MASTER LANDLORD:
St. Lucie County, Florida
By:
Name:
Title:
APPROVED AS TO FORM AND
CORRECTNESS
Packet Pg. 181
County Attorney
STATE OF FLORIDA )
) ss:
COUNTY OF ST. LUCIE )
BEFORE ME, the undersigned authority, personally appeared
as Chairman of the Board of County Commissioners, St. Lucie County, a political
subdivision of the State of Florida, who is known to me or proven to me by satisfactory
identification, the person who signed the foregoing instrument, and acknowledged the same on
behalf of the subdivision on this day of , 2010.
My Commission Expires:
Notary Public
IRN
Packet Pg. 182
8.M.1
ITEM NO. (ID # 3019)
TO:
PRESENTED BY:
SUBMITTED BY:
cl miprT-
BACKGROUND:
AGENDA REQUEST
Board of County Commissioners
Barbara Guettler, MSBU Project Manager
MSBU Program
Jenkins Park/Starcher MSBU
DATE
08/18/2015
*CONSENT AGENDA\PUBLIC
WORKS
On July 7, 2015, the Board approved the Final Assessment Resolution for the Jenkins Park/Starcher MSBU.
The attached Interlocal Agreement between the St. Lucie County Board of County Commissioners and the
St. Lucie County Tax Collector satisfies the requirements pursuant to Chapter 197.3632 of the Florida
Statutes.
PREVIOUS ACTION:
October 24, 2014 - Approval of Resolution No. 2014-172, the Notice of Intent Resolution
April 7, 2015 - Approval of Resolution No. 2015-49, the Initial Assessment Resolution
May 19, 2015 - Approval of Resolution No. 2015-85, the Budget Resolution
July 7, 2015 - Approval of Resolution No. 2015-109, the Final Assessment Resolution
FINANCIAL IMPACT:
N/A
RECOMMENDATION:
Staff recommends Board approval of the Interlocal Agreement with the St. Lucie County Tax Collector for
the Jenkins Park/Starcher MSBU and authorization for the Chair to sign documents as approved by the
County Attorney.
COMMISSION ACTION:
Packet Pg. 183
8.M.1
Coordination/Signatures
Con West, Public Works Director) 015
Danie 5. McIntyre, Cgifinty ttorney 8/3/2015
Updated: 8/11/2015 12:17 PM by Donna Calise Page 2
Packet Pg. 184
INTERLOCAL AGREEMENT
BETWEEN TAX COLLECTOR AND ST. LUCIE COUNTY
FOR JENKINS PARK/STARCHER MSBU
THIS AGREEMENT is made and entered into this _ day of
2015, by and between the Board of County Commissioners of St. Lucie County, Florida,
whose address is 2300 Virginia Avenue, Fort Pierce, Florida (hereinafter referred to as
the "County"), and the St. Lucie County Tax Collector, a constitutional officer of the
State of Florida, whose address is 2300 Virginia Avenue, Fort Pierce, Florida (hereinafter
referred to as "Tax Collector").
WITNESSETH:
WHEREAS, the County intends to levy non -ad valorem special assessments
against residential properties within the boundaries of the area known as Jenkins
Park/Starcher Municipal Services Benefit unit (the "Jenkins Park MSBU"); and
WHEREAS, the purpose of the levy is to provide financing of infrastructure to
provide potable water and fire protection improvements to the properties within the
boundaries of the 'Jenkins Park MSBU"; and
WHEREAS, the County is authorized to impose non -ad valorem assessments
and by resolution has expressed its intent to use the uniform method of notice, levy,
collection and enforcement of such assessments, as authorized by Section 197.3632,
Florida Statutes; and
WHEREAS, the uniform methodology with its enforcement provisions including
the use of tax certificates and tax deeds for enforcing against any delinquencies, is more
fair to the delinquent property owner than traditional lien foreclosure methodology;
and
WHEREAS, the uniform method will provide for more efficiency of collection by
virtue of the assessment being on the tax bill issued by the Tax Collector which will
produce positive economic benefits to the County; and
WHEREAS, the uniform methodology will tend to eliminate confusion and
promote local government accountability; and
Packet Pg. 185
WHEREAS, Section 197.3632(2), Florida Statutes, provides that the County shall
enter into a written agreement with the Tax Collector for reimbursement of necessary
administrative costs incurred in implementing said section; and
WHEREAS, Section 197.3632(7), Florida Statutes, provides that the County shall
bear all costs associated with any separate notice in the event Tax Collector is unable to
merge a non -ad valorem assessment roll to produce the annual tax notice; and
WHEREAS, Section 197.3632(8)(c), Florida Statutes, provides that the County
shall compensate the Tax Collector for actual costs of collection of non -ad valorem
assessments.
NOW, THEREFORE, for and in consideration of the foregoing, including mutual
terms, covenants and conditions herein contained, the parties do contract and agree as
follows:
ARTICLE 1
RECITATIONS: AUTHORITY
This Agreement is entered into pursuant to the Florida Interlocal Cooperation
Act of 1969; Sections 163.01 and 197.3632 Florida Statutes (2014). This Agreement
embodies the whole understanding of the parties. There are no promises, terms,
conditions, or obligations other than those contained herein, and this Agreement shall
supersede all previous telecommunications, representations, or agreements, either
verbal or written between the parties. The above representations are true and correct
and incorporated herein.
ARTICLE II
PURPOSE
The purpose of this Agreement is to establish the terms and conditions under
which the Tax Collector shall collect and enforce the collection of non -ad valorem
assessments levied by the County from time to time to include reimbursement by the
County to the Tax Collector for actual costs of collection pursuant to Section
197.3632(8)(c), Florida Statutes; any costs involved in separate mailings because of non -
merger of any non -ad valorem assessment roll of the County, pursuant to Section
197.3632(7), Florida Statutes; and for necessary administrative costs, including, but not
limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage and programming which attend all of the collection and
enforcement duties imposed upon the Tax Collector by the uniform methodology, as
2
Packet Pg. 186
provided in Section 197.3632(2), Florida Statutes. It is the intent of the parties hereto
that this Agreement and the terms and conditions hereof shall govern those non -ad
valorem assessment programs implemented and maintained by the County for
purposes of funding potable water and fire protection improvements to parcels within
the Jenkins Park/Starcher Municipal Services Benefit Unit.
ARTICLE III
TERM
The term of this Agreement shall commence on September 15, 2015 and shall run
through September 15, 2035 the date of signature of the parties notwithstanding,
However, the County shall inform the Tax Collector, as well as the St. Lucie County
Property Appraiser (the "Property Appraiser") and the Florida Department of Revenue,
by January 10 in any calendar year in which it intends to discontinue use of the uniform
method of collecting each such assessment pursuant to Section 197.3632(6), Florida
Statutes.
ARTICLE IV
COMPLIANCE WITH LAWS AND REGULATIONS
The parties shall comply with all statutes, rules and regulations pertaining to the
levy and collection of non -ad valorem assessments by, and any resolutions
promulgated by the County not inconsistent with, nor contrary to, the provisions of
Sections 197.3632 and 197.3635, Florida Statutes, or successor statutory provisions and
all applicable rules promulgated by the Department of Revenue and their successor
rules.
This Agreement incorporates the provisions of Section 197.3632, Florida Statutes
as they exist on the date of execution hereof and as they may be from time to time
hereafter amended or renumbered.
ARTICLE V
DUTIES AND RESPONSIBILITIES OF THE COUNTY
The County agrees, covenants, and contracts to:
(A) Provide written notice to the Tax Collector, which notice shall include a
certified copy of the Resolution creating the Tenkins Park MSBU.
N
Packet Pg. 187
(B) Provide the Tax Collector with copies of all other resolutions relating to
the Jenkins Park MSBU, including but not limited to any resolution approving a special
assessment roll and authorizing a change in the amount of the special assessment levied
against any parcel of property within the Jenkins Park MSBU.
(C) The County shall, in writing, notify the Tax Collector of the
representative(s) authorized to submit a correction on DR Form 409A. The County shall
also notify the Tax Collector in writing of the official authorized to submit the factors.
(D) The County shall provide the Tax Collector, thirty (30) days prior to
presentation of certified rolls, all proposed details regarding yearly billing, prepays,
payoffs during term, payoffs after first billing (ie: amortization) and other costs that
may be added after prepays. The parties mutually agree to negotiate a format that is
acceptable to both parties. The Tax Collector reserves the right to reject the proposed
format of the data if it is not compatible with the current collection system and he has
not been involved in the development of the format.
(E) By September 15 of each calendar year, the County„ acting through an
authorized agent thereof, shall officially certify to the Tax Collector the non -ad valorem
assessment roll, on compatible electronic medium, tied to the property parcel
identification number, and otherwise conforming in format to that contained on the ad
valorem tax rolls submitted by the Property Appraiser to the Department of Revenue.
The County shall post the non -ad valorem assessment roll and shall exercise its
responsibility that such non -ad valorem assessment roll be free of errors and omissions.
The County shall inform the Tax Collector, as well as the Property Appraiser and the
Department of Revenue by January 10t1i if it intends to discontinue use of the uniform
method of collection for the applicable non -ad valorem assessment.
(F) Timely reimburse the Tax Collector for actual collection costs incurred
pursuant to Section 197.3632, Florida Statutes.
(G) Timely reimburse Tax Collector for necessary administrative costs for the
collection and enforcement of the applicable non -ad valorem assessment by the Tax
Collector pursuant to Section 197.3632(2), Florida Statutes, to include, but not limited to,
those costs associated with personnel, forms, supplies, data processing, computer
equipment, postage and programming. The parties acknowledge and agree that a good
faith estimate of the cost of collection, based on prior experience, exceeds two percent
(2%) of the total collection. However, in order to keep costs as low as possible, the Tax
Collector agrees to accept two percent (2%) of the collection as his reimbursement.
If, due to unusual or extenuating circumstances, the Tax Collector's necessary
C!
Packet Pg. 188
administration costs of performing the services required by this agreement exceed the
usual and expected compensation provided for in this paragraph, the District agrees to
pay any additional sums required to fully reimburse the Tax Collector for necessary
administrative costs as documented by the Tax Collector.
(H) Timely pay for or alternatively to timely reimburse the Tax Collector for
any separate tax notice necessitated by the Tax Collector not being able to merge the
non -ad valorem assessment roll pursuant to Section 197.3632(7), Florida Statutes.
(I) All assessments shall become liens by operation of law as specified in Section
197.122 F.S.
ARTICLE VI
DUTIES OF THE TAX COLLECTOR
The Tax Collector agrees, covenants and contracts to:
(A) Merge all rolls, prepare a collection roll and prepare a combined notice for
both the ad valorem and non -ad valorem assessments in accordance with Chapter 197,
any applicable rules promulgated by the Department of Revenue and in accordance
with any specific rules and resolutions adopted by the County, so long as said rules and
resolutions shall themselves not be inconsistent with or contrary to the provisions of
Chapter 197, specifically Sections 197.3632 and 197.3635, Florida Statutes.
(B) Collect the non -ad valorem assessments complying with the provisions of
this agreement, and remit the funds to the County on a monthly basis, less the
deductions allowed in paragraph G of this agreement.
(C) Deposit all collections of special assessments in the same account used for
collection of ad valorem taxes; however, the Tax Collector shall provide a statement to
the County showing the amount of special assessments collected.
(D) If Tax Collector discovers any errors omissions on any roll, request the
District to file a corrected roll or the correction of the amount of any assessment by
filing with the Tax Collector a certificate of correction with a copy to the Property
Appraiser and the Department of Revenue, pursuant to applicable rules provided by
the Department of Revenue.
Packet Pg. 189
(E) Upon determining that a separate mailing is required pursuant to Section
197.3632(7), Florida Statutes, mail or require the District to mail a separate notice of the
particular non -ad valorem assessment.
ARTICLE VII
MISCELLANEOUS
(A) The parties acknowledge that the Tax Collector is entering this agreement
without any determination that the County is legally authorized or qualified to collect
its non -ad valorem assessments pursuant to Section 197.3632, Florida Statutes. It is
understood that it is his ministerial duty and he has no authority to refuse that duty;
question compliance with Chapter 197 Florida Statute; determine the legality of the
assessment or determine the constitutionality of any lien resulting from nonpayment of
the assessment. In recognition of all of the above, the County shall, to the extent
permitted by law, indemnify and save harmless and defend the Tax Collector, its
agents, servants, and employees from and against any and all claims, liability, losses, or
causes of action which may arise from any misconduct, improper action, negligent act
or omission of the County, its servants, or employees in the performance of services
under this Agreement.
(B) Any alteration, variation, modification, extension, renewal, or waiver of the
provisions of this Agreement shall be valid only when reduced to writing, duly
authorized, and signed by all parties. Any amendment must be entered prior to
January 1 of the tax year in which such amendment is to become effective. This
Agreement and any amendment shall be filed with the Clerk of the Circuit Court for St.
Lucie County, Florida, and shall be effective as of the date of such filing.
(C) This Agreement shall continue from year to year unless terminated by either
party for any reason, provided, however, that the party desiring to terminate must give
written notice of such termination on or before June 30 preceding January 1 of the year
the Agreement shall stand terminated.
(D) All notices or other communications hereunder shall be in writing and shall
be deemed duly given if delivered in person or sent by certified or registered mail,
return receipt requested, and addressed as follows:
If to the County
St. Lucie County Administrator
2300 Virginia Avenue, Annex
Fort Pierce, Florida 34982
With a copy to:
St. Lucie County Attorney
2300 Virginia Avenue, Annex
Fort Pierce, Florida 34982
n
Packet Pg. 190
If to the Tax Collector With a copy to:
St. Lucie County Tax Collector St. Lucie County Tax Collector Attorney
2300 Virginia Avenue 2300 Virginia Avenue
Fort Pierce, Florida 34982 Fort Pierce, Florida 34982
(E) This Agreement constitutes the entire agreement between the parties with
respect to the subject matter, and supersedes all prior oral or written agreements
between the parties.
(F) This Agreement shall be interpreted as a whole unit, and section headings
are for convenience only. All interpretations shall be governed by the laws of the State
of Florida.
(G) This Agreement has been entered into for the sole benefit and protection
of the parties and no other person or entity shall have any right of action under or by
reason of this Agreement.
(H) This Agreement shall be filed with the Clerk of the Circuit Court of St.
Lucie County, Florida, for recording in the public records of the County.
(I) In accordance with Section 163.01(11), Florida Statutes, this Agreement
shall be deemed effective as of the date of filing with the Clerk of the Circuit Court as
provided in subparagraph (H) above.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seals
and have caused these presents to be signed by their duly authorized officers, the date
first above written.
ATTEST:
ST. LUCIE COUNTY
Chair
APPROVED AS TO FORM AND
CORRECTNESS
91
County Attorney
7
Packet Pg. 191
ATTEST:
TAX COLLECTOR OF
ST. LUCIFRQUNTY, FLQRIDA
By` Z
Tax
APPROVED AS TO FORM AND
CORRECTNESS
By--�
General Cou se
Packet Pg. 192
ITEM NO. (ID # 2940)
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
Michael Powley, County Engineer
Engineering
DATE: 08/18/2015
*CONSENT AGENDA\PUBLIC
WORKS
Bid Award - Indian River Estates Stormwater Improvements Phase II
The Indian River Estates (IRE) Phase II project continues the goals of the Phase I pump station built on the
corner of Midway Road and Sunset Drive. Phase II replumbs a significant portion of the IRE neighborhood
so that gravity drains the neighborhood to the north. The flows towards the pump station are both over
land in road side swales and in underground stormwater pipes within the rights -of way of the local
neighborhood roads.
Although Fountain completed a majority of the project, they did not achieve substantial completion. In
January 2015, the County declared Fountain in default and notified Fountain's surety. Our grant from the
Federal Emergency Management Administration (FEMA) requires the County to complete construction of
this project by December 24, 2015.
To that end, we have utilized emergency quote procedures to select four contractors who have worked
successfully with us in the past: Johnson -Davis Construction, PRP Construction Group, LLC, Melvin Bush
Construction, Inc. and Pav-Co Contracting. At the request of our contractors and to ensure the successful
construction of the improvements, we have divided the remaining work in the Indian River Estates
neighborhood into a north half and a south half resulting in two projects. Even with this bifurcation, the
projects are still so large that Melvin Bush Construction, Inc. and Pav-Co Contracting agreed to join forces
and submit one bid together on each of the projects.
On July 30 and 31, 2015 quotes were solicited from these firms to complete the Indian River Estates
Stormwater Improvements Phase II South Section and North Section, respectively. These projects were
bid in accordance to the Local Preference Ordinance No. 09-005.
On July 30, 2015, three quotes (from Johnson -Davis, PRP Construction Group, LLC and Melvin Bush
Construction, Inc.) for the south section were received. PRP Construction Group, LLC of Martin County is
the lowest responsive, responsible bidder in the amount of $1,015,777.40. Please see the attached
tabulation. The budget will be established as follows:
Packet Pg. 193
8.M.2
Construction $923,434.00
10% Contingency $92,343.40
Total Construction Budget $1,015,777.40
On July 31, 2015, two quotes (from Johnson -Davis and Melvin Bush Construction, Inc.) for the north
section were received. Melvin Bush Construction, Inc. of St. Lucie County is the lowest responsive,
responsible bidder in the amount of $839,648.70. Please see the attached tabulation. The budget will be
established as follows:
Construction $763,317.00
10% Contingency $76,331.70
Total Construction Budget $839,648.70
The attached Eighth Amendment to the contract (C10-02-280) with Inwood Consulting Engineers, Inc. in
the amount of $199,956.00 is for project certification. Inwood Consulting Engineers, Inc. will be assisting
with project certification in order to close-out our permits and our FEMA grant as well as additional tasks,
as needed.
PREVIOUS ACTION:
February 9, 2010 - Board approved contract with Inwood Consulting Engineers, Inc. in the amount of
$519,903.50.
April 26, 2011 - First Amendment for a time extension executed by the County Administrator.
June 21, 2011 - Second Amendment to contract in the amount of $171,332.00.
April 3, 2012 - Board approved Federally Funded Sub -Grant Agreement No. 1561-135-R with Florida
Department of Emergency Management in the amount of $4,684,610.00 (75% of funding) for Drainage
System Upgrades to the Indian River Estates Stormwater Phase II and Resolution No. 12-053.
May 1, 2012 - Board approved contract award to Fountain Engineering, Inc. in the amount of
$6,552,568.00 for IRE Stormwater Improvements Phase II.
June 5, 2012 - Board approval of Work Authorization No. 1 (C-09-08-289) with Dunkelberger Engineering
& Testing, Inc. for Construction Engineering and Inspection Services in the amount of $1,269,232.00 Work
Authorization No. 6 (C07-07-427) with Ardaman & Associates, Inc. for Geotechnical Testing in the amount
of $140,000.00 Amendment No. 4 (C10-02-280) with Inwood Consulting Engineers for Post Design
Services in the amount of $42,704.00 for Indian River Estates Stormwater Improvements Phase II,
approval of CIP 12-036.
January 8, 2014 - First Amendment to Work Authorization 1 with Dunkelberger Engineering & Testing, Inc.
and First Amendment to Work Authorization No. 6 with Ardaman & Associates, Inc. for a time extension
only executed by the County Administrator.
March 14, 2014 - Deductive Change Order from contingency ($90,000.00) executed by the County
Updated: 8/10/2015 4:26 PM by Donna Calise C Page 2
Packet Pg. 194
Administrator.
April 15, 2014 - Board approved to reallocate $75,000.00 of the contingency fund and Second
Amendment to Work Authorization No. 1 (C09-08-289) with Dunkelberger Engineering & Testing, Inc. for
Indian River Estates Stormwater Improvements Phase II.
September 16, 2014 - Board approved to increase the contract (C09-08-289) by $300,000.00 for a total of
$1,644,231.75 funding from reserves for the Third Amendment to Work Authorization No. 1 (C09-08-289)
with Dunkelberger Engineering & Testing, Inc. for Indian River Estates Stormwater Improvements Phase II.
March 3, 2015 - Board declared an emergency and authorized staff to solicit written quotes from at least
three firms to complete the project. Board approved Work Authorization No. 58 with C&T in the amount
of $149,585.00 to complete the as -built plans.
June 2, 2015 - Board approved contract award to Johnson -Davis, Inc. in the amount of $871,420.00 for
completion of the North Section and contract award to PRP Construction in the amount of $1,017,412.00
for completion of the South Section of Indian River Estates Stormwater Improvements Phase II and
attached Budget Resolution. Authorization for the Chair to sign documents as approved by the County
Attorney. Authorization for the County Administrator to execute the two (2) work authorizations for
Construction Management Services for an amount not to exceed $100,000.00 each.
The Board also directed County staff (and the County's lobbyists) to seek a fourth extension from FEMA
(as a result of Fountain Engineering's failure to complete the project in a timely manner; the County
requested and received three (3) prior extensions).
June 16, 2015 - The Board ratified staff's decision to delay issuing Notices to Proceed until the June 16,
2015 Board meeting. The requested extension by FEMA approval was finalized and received June 12,
2015. Staff recommends that the Board also rescind the award of the two (2) bids; pay fair reasonable
costs of mobilization of the two bidders as determined by the County Administrator; because the County
competitively awarded the project to a private sector contractor and the contractor defaulted resulting in
the County's termination of the contract, and because of the urgent grant deadline and potential loss of
significant public funds and the funding source, direct staff to re -bid the project using procedures under
255.20(1)(c), Florida Statutes with pre -qualified bidders and expediting the bid process (using written
quotes).
FINANCIAL IMPACT:
Sufficient funds are available in County Capital -Transportation Bond (318-4115-563000-093600),
Transportation Trust/Local Option (101003-3725-563000-093600), Transportation Trust/Constitutional
(101002-3725-563000-093600), and Stormwater Drainage Maintenance MSTU (102001-3725-563000-
093600).
RECOMMENDATION:
Staff recommends Board approval of contract award to Melvin Bush Construction, Inc. in the amount of
$839,648.70 for completion of the North Section and contract award to PRP Construction Group, LLC in
the amount of $1,015,777.40 for completion of the South Section of Indian River Estates Stormwater
Updated: 8/10/2015 4:26 PM by Donna Calise C Page 3
Packet Pg. 195
8.M.2
Improvements Phase II. Approval of the Eighth Amendment to the contract (C10-02-280) with Inwood
Consulting Engineers, Inc. in the amount of $199,956.00 and authorization for the Chair to sign
documents as approved by the County Attorney.
COMMISSION ACTION:
Coordination/Signatures
['on West, Public Works Director of /2015
anie s. McIntyre, C my ttorney 8/7/2015
Updated: 8/10/2015 4:26 PM by Donna Calise C Page 4
Packet Pg. 196
8.M.2.a
Project Name: INDIAN RIVER ESTATES STORMWATER IMPROVEMENT PHASE II REPAIR WORK (SOUTH SECTION)
Bid No. N/A
Project No. 15501 South Section
Bid Date: July 30, 2015
PRP Construction
Johnson -Davis
Mel -Bush`
Bid
Items
Description
Units
Est.
Quantity
Unit
Price
Final
Price
Unit
Price
Final
Price
Unit
Price
Final
Price
ITEMS NEEDED FOR SUBSTANTIAL COMPLETION
101-1A
Mobilization/Demobilization
LS
1.0
$65,000.00
$65,000.00
$112,500.00
$112,500.00
$42,204.00
$42,204.00
102-1A
Maintenance of Traffic
LS
1.0
$35,000.00
$35,000.00
$15,000.00
$15,000.00
$32,048.00
$32,048.00
104-2A
Prevention, Control & Abatement of Erosion & Water Pollution
LS
1.0
$23,000.00
$23,000.00
$15,000.00
$15,000.00
$23,900.00
$23,900.00
108-1A
As -Built Drawings
LS
1.0
$50,000.00
$50,000.00
$55,000.00
$55,000.00
$52,020.00
$52,020.00
108-1B
Construction Layout
LS
1.0
$47,150.00
$47,150.00
$50,000.00
$50,000.00
$49,364.00
$49,364.00
110-1-1A
Selective Clearing & Grubbing
LF
21,393.0
$1.50
$32,089.50
$5.00
$106,965.00
$4.25
$90,920.25
120-1A
Swale Re -Grading
LF
21,393.0
$21.50
$459,949.50
$23.00
$492,039.00
$9.00
$192,537.00
120-1B
Embankment
TN
25.0
$18.00
$450.00
$60.00
$1,500.00
$11.50
$287.50
524-1-2A
Remove & Replace Concrete Ditch Pavement for CS-EASY-1
LS
1.0
$6,000.00
$6,000.00
$8,000.00
$8,000.00
$7,330.00
$7,330.00
570-1-2
Performance Turf (Sod) (Match Existing)
SY
47,540.0
$4.25
$202,045.00
$4.00
$190,160.00
$4.00
$190,160.00
999-999R
Structure Grate Removal
EA
11.0
$250.00
$2,750.00
$800.00
$8,800.00
$350.00
$3,850.00
Total Base Bid (Based on Bid Unit Prices & Estimated Quantities)
(% diff of Low Bid)
$923,434.00
14.24% $1,054,964.00
$684,620.75
999-99
Construction Contingency Allowance (10% of Base Bid)
$92,343.40
$105,496.40
$68,462.08
TOTAL ESTIMATED AMOUNT (Based on Bid Unit Prices, Estimated Quantities and 10% Contingency)
$1,015,777.40
$1,160,460.40
$753,082.83
Note:
* Please see Attached
Page 1 of 1 Packet Pg. 197
8.M.2.b
Donna Calise
From: Victor Lopez <victor@mbc-inc.com>
Sent: Friday, July 31, 2015 11:18 AM
To: Michael Harvey
Cc: melvinbushconstr@bellsouth.net
Subject: RE: Indian River Estates Stormwater Improvement Phase II Repair Work South Section
Good Morning Michael,
We are withdrawing the South Section Bid.
The reason is: Found a Mathematical error, When adding a Bid Item Total at the Base Section.
We appreciate your understanding.
We will provide a Bid for the North Section.
Best Regards,
Victor Lopez
Estimator
Melvin Busch Construction, Inc
2748 SW Casella Street
Port St. Lucie, FL 34953
Office: (772) 336-0623
Cell : (772) 216-2187
Email: victor@mbc-inc.com
-----Original Message -----
From: Michael Harvey [mailto:harveym@stlucieco.org]
Sent: Friday, July 31, 2015 11:11 AM
To: 'Melvin Bush Construction'
Cc: Johanne Bush; Victor Lopez
Subject: RE: Indian River Estates Stormwater Improvement Phase II Repair Work South Section
Thank you for the quick response, however I need you to state the reason why you are withdrawing the bid (i.e.
The County brought to your attention an outlier unit price and that you reviewed it was and you concluded that E
it was in error.) z
N
7
There will be no harm and you are still eligible to bid on the North Section, I just need you to state the reason 00
as we will be asked why we are not going to award the project to you.
Michael Harvey N
Engineer Intern
06
c
St. Lucie County Engineering Division E
2300 Virginia Ave., Rm. 229
Fort Pierce, FL 34982
Direct: (772) 462-1717 Main: (772) 462-1707 Fax: (772) 462-2362 Q
Email: harveym@stlucieco.org Website: www.stlucieco.org
-----Original Message -----
From: Melvin Bush Construction [mailto:melvinbushconstr@bellsouth.net]
Sent: Thursday, July 30, 2015 5:04 PM
Packet Pg. 198
8.M.2.b
To: Michael Harvey
Cc: Johanne Bush; victor@mbc-inc.com
Subject: Fw: Indian River Estates Stormwater Improvement Phase II Repair Work South Section
Mr. Harvey;
I am removing my bid for the South Section not North South. Sorry for any inconvenience.
Thank You,
Mel Bush
Melvin Bush Construction, Inc.
P(772)336-0623
F(772)336-0488
--- On Thu, 7/30/15, Melvin Bush Construction <melvinbushconstr@bellsouth.net> wrote:
> From: Melvin Bush Construction <melvinbushconstr@bellsouth.net>
> Subject: Indian River Estates Stormwater Improvement Phase II Repair
> Work North South Section
> To: harveym@stlucieco.org
> Cc: victor@mbc-inc.com
> Date: Thursday, July 30, 2015, 4:49 PM
> Harvey;
> This is to inform you that we are removing our bid for the above
> Project. If you have any questions please do not hesitate to call.
> Thank You,
> Melvin Bush
> Melvin Bush Construction, Inc.
> P(772)336-o623
> F(772)336-0488
Please Note: Florida has very broad public records laws. Most written communications to or from County
officials regarding County business are public records available to the public and media upon request. It is the
policy of St. Lucie County that all County records shall be open for personal inspection, examination and / or
copying. Your e-mail communications will be subject to public disclosure unless an exemption applies to the
communication. If you received this email in error, please notify the sender by reply e-mail and delete all
materials from all computers.
Packet Pg. 199
8.M.2.c
Project Name: INDIAN RIVER ESTATES STORMWATER IMPROVEMENT PHASE II REPAIR WORK (NORTH SECTION)
Bid No. N/A
Project No. 15501 North Section
Bid Date: July 31, 2015
Mel -Bush
Johnson -Davis
PRP Construction*
Bid
Items
Description
Units
Est.
Quantity
Unit
Price
Final
Price
Unit
Price
Final
Price
Unit
Price
Final
Price
ITEMS NEEDED FOR SUBSTANTIAL COMPLETION
101-1A
Mobilization/Demobilization
LS
1.0
$41,915.00
$41,915.00
$80,000.00
$80,000.00
102-1A
Maintenance of Traffic
LS
1.0
$32,048.00
$32,048.00
$10,000.00
$10,000.00
104-2A
Prevention, Control & Abatement of Erosion & Water Pollution
LS
1.0
$20,600.00
$20,600.00
$10,000.00
$10,000.00
108-1A
As -Built Drawings
LS
1.0
$48,542.00
$48,542.00
$50,000.00
$50,000.00
108-1B
Construction Layout
LS
1.0
$43,614.00
$43,614.00
$45,000.00
$45,000.00
110-1-1A
Selective Clearing & Grubbing
LF
18,003.0
$5.50
$99,016.50
$5.00
$90,015.00
120-1A
Swale Re -Grading
LF
18,003.0
$17.00
$306,051.00
$20.00
$360,060.00
120-1B
Embankment
TN
25.0
$11.50
$287.50
$60.00
$1,500.00
334-1A
Asphalt Repair (At Driveway)
SY
7.0
$117.00
$819.00
$200.00
$1,400.00
570-1-2
Performance Turf (Sod) (Match Existing)
SY
40,006.0
$4.00
$160,024.00
$4.00
$160,024.00
999-9C
Removal & Replacement of Concrete Driveway
SY
10.0
$60.00
$600.00
$150.00
$1,500.00
999-999R
Structure Grate Removal
EA
9.0
$350.00
$3,150.00
$800.00
$7,200.00
999-999T
Setting Skimmer on S-6002
LS
1.0
$6,650.00
$6,650.00
$3,000.00
$3,000.00
Total Base Bid (Based on Bid Unit Prices & Estimated Quantities)
(% diff of Low Bid)
$763,317.00
7.39 % $819,699.00
999-99
lConstruction Contingency Allowance (10% of Base Bid)
$76,331.70
$81,969.90
TOTAL ESTIMATED AMOUNT (Based on Bid Unit Prices, Estimated Quantities and 10% Contingency)
$839,648.70
$901,668.90
Note:
* Please see Attached
Page 1 of 1 Packet Pg. 200
I 8.M.2.d I
Peggy Sheltra, President
Office: 772-597-6923
Fax: 772-597-6924
Date: July 31, 2015
Project: NORTH SECTION
Dear Sir:
7600 SW Springhaven Ave
lndiantown, Florida 34956
"Woman Owned Small Business"
Ricky Sheltra, Vice President
Cell: 772-214-5208
PRP Construction Group, LLC would like to thank you for the Bid Invite on the North
Section for Indian River Estates.
At this time we are turning a NO BID.
Again thanks for the bid opportunity.
Best Regards,
Peggy Sheltra
Packet Pg. 201
C10-o2-2so
8.M.2.e
EIGHTH AMENDMENT TO FEBRUARY 9, 2010 CONTRACT
BETWEEN ST. LUCIE COUNTY AND
INWOOD CONSULTING ENGINEERS, INC.
THIS EIGHTH AMENDMENT, is made and entered into this day of , 2015,
by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and
INWOOD CONSULTING ENGINEERS, INC., or its, or their successors, executors, administrators, and
assigns (the "Agency")
WHEREAS, on February 9, 2010 the parties entered into a contract to provide Indian River Estates
Phase II Design Services; and,
WHEREAS, on April 26, 2011, the parties executed the first amendment to the Contract to extend
the completion date of the project; and,
WHEREAS, on June 21, 2011, the parties executed the second amendment to the Contract to
include additional scope of services and compensation; and,
WHEREAS, on February 24, 2012, the parties executed the third amendment to the Contract to
extend the completion date; and,
WHEREAS, on June 5, 2012, the parties executed the fourth amendment to the Contract to include
additional scope of services, compensation, and extend the completion date to December 31, 2013; and,
WHEREAS, on January 15, 2014, the parties executed the fifth amendment to the Contract to
extend the completion date to December 31, 2014; and,
WHEREAS, on December 29, 2014, the parties executed the sixth amendment to the Contract to
extend the completion date to June 30, 2015; and,
WHEREAS, on July 31, 2015 the parties executed the seventh amendment to the Contract to
extend the completion date to December 31, 2015; and,
WHEREAS, the parties desire to further amend the Contract to include additional scope of
services, compensation, and extend the completion date to July 31, 2016.
1
Packet Pg. 202
8.M.2.e
C10-o2-2so
NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to
amend the Contract as follows:
1. Paragraph 1, "Services" is amended to add services related to the Indian River Stormwater
Improvements Estates Phase II — Florida Department of Emergency Management Project
Certification in accordance with the additional scope of work attached as Exhibit "A".
2. The additional Scope of Work in this Amendment shall not exceed $199,956.00 (one
hundred ninety-nine thousand nine hundred fifty-six and 00/100 dollars) in accordance
with the compensation set forth in Exhibit "B".
3. Paragraph 2. TERM shall be amended to read as follows:
2. TERM
The Consultant shall be available to commence services on this contract commencing on
February 9, 2010 and continue until July 31, 2016 in accordance with the schedule set
forth in Exhibit "C".
4. Except as amended herein, all other terms and conditions of the Contract shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Amendment upon the
terms and conditions above stated.
ATTEST:
DEPUTY CLERK
WITNESSES:
(1)
(2)
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
CHAIR
APPROVED AS TO FORM AND CORRECTNESS:
COUNTY ATTORNEY
INWOOD CONSULTING ENGINEERS, INC.
BY:
Print Name:
Title:
2
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consulting engineers
August 03, 2015
Michael Harvey, El
Project Manager
St. Lucie County Engineering Division
2300 Virginia Avenue
Ft. Pierce, Florida 34982
SLC-019
Re: Indian River Estates — Phase 2: Florida Department of Emergency Management
Project Certification Proposal
Dear Mr. Harvey,
Inwood completed final design and plans preparation for the referenced project in October
2011. Since then, the County has bid and let the project for construction. Construction of the
designed system is nearing completion and the County desires that Certification of Completion
for the project be completed in accordance with the Florida Department of Emergency
Management (FDEM) procedures. As the Engineer of Record, Inwood will provide the
certification based on As -Built drawings provided by the County which are signed and sealed by
a professional land surveyor, registered in the state of Florida. Our tasks and fees to provide
the certification include:
Task
Fee
Litigation Support
$15,760
Review and Analysis of As -Built Drawings
$24,791
Hydrologic & Hydraulic Confirmation
$74,052
Site Visits, Observations, and Coordination
$35,648
FDEM Summary Memo and Certification Documents
$49,705
Total
$199,956
Our proposal (see Exhibits A, B, and C) is based on the information we have at this time and will
provide the certification required by FDEM. Inwood looks forward to providing these services
for the County.
If you have any questions, please do not hesitate to call.
Very truly yours,
Inwood Consulting Engineers, Inc.
David G. Coleman, PE
Project Manager
Packet Pg. 204
8.M.2.e
Proposal for Indian River Estates — Phase 2 Exhibit A — Page 1 of 1
FDEM Certification August 03, 2015
EXHIBIT A - SCOPE OF WORK
Indian River Estates — Phase 2
FDEM Certification
As to Scope of Work:
Inwood will perform the following scope of work and engineering services. Progress reports will
accompany invoices identifying staff personnel and task worked on each month:
1. Litigation Support
Inwood will provide the following general tasks for litigation support:
• Provide engineering analysis of alternatives forwarded for mediation.
• Perform cost estimating for alternative options.
• Coordinate with County and Contractor on various issues and protocol.
• Conduct site visits for constructability review.
2. Review and Analysis of As -built Drawings
Inwood will review the as -built drawings (as-builts) of the constructed stormwater improvements
throughout the project area. As-builts will be provided to Inwood by the County. Inwood will perform a
volumetric analysis using the Average End Area Method to identify significant deviations in design
stormwater storage (roadside swales) versus as -built stormwater storage.
3. Hydrologic & Hydraulic Confirmation
Inwood will use the Inter Connected Pond Routing (ICPR v3) model previously completed by during
the design and permitting phase of the project. The previous proposed conditions model will be updated
within the improvement areas as necessary to reflect as -built conditions. Model results will be
summarized in spreadsheet tables to allow for a comparison of design versus as -built conditions. Model
results anticipated to be compared include; Peak Stages, Flows, and Durations of Flooding.
4. Site Visits, Observations and Coordination
Inwood will employ qualified staff to make site visits during construction activities and ditch
regrading. On average, site visits will be made two (2) times per week. During site visits, visual
observations will be recorded via field logs and photographs. It is assumed that any testing and / or
survey will be provided by the County. Coordination with the County, Contractor(s) and Florida
Department of Emergency Management (FDEM) will be required by Inwood during the course of the
project. Coordination efforts will be conducted via email, telephone and meetings.
5. FDEM Summary Memo and Certification Documents
Inwood will prepare a technical memorandum summarizing the final as -built conditions of the
project as well as complete the required certification documents to apply for Certification of Completion
from the Florida Department of Emergency Management. Inwood will serve as the Engineer of Record
for the FDEM Certification of Completion.
Note: All fees will be invoiced on an hourly basis for the tasks and staff identified on the next sheet.
in:�c47?!Iting engineers
Packet Pg. 205
8.M.2.e
EXHIBIT B - Fee Estimate
Name of Project: Indian River Estates - Phase 2 FDEM Certification
County: St. Lucie
FPN:
Contract No.:
Consultant Name: Inwood Consulting Engineers, Inc.
Consultant No.: SLC-019
Date: August 03, 2015
Estimator: David Coleman
Staff Classificationg
Projct
[7Mnaege,a
Chief
En sneer
Senior
En sneer
g
Project
En
Engineer
Engineer
Intern
CADD /GIS
Designer
Clerical /
Admin.
Env Scientist
Survey
Tech
SH
By
Activity
Salary
Cost By
Activity
Average
Rate Per
Task
'9; OG
516900
$109.00
Sc900
J73.00
$: 0Of1
$67.0
S.JD
$000
PHASE 1 - DRAINAGE BASIN STUDY
1. Litigation Support
80
0
0
0
0
0
0
0
0
80
$15,760
$197.00
2. Review and Analysis of As -Built Drawings
40
15
60
0
100
0
8
0
0
223
$24,791
$111.17
3. Hydrologic & Hydraulic Confrmation
80
36
100
200
280
40
4
0
0
740
$74,052
$100.07
4. Site Visits, Observations, and Coordination
54
0
55
25
230
0
0
0
0
364
$35,648
$97.93
5. FDEM Summary Memo and Certification Documents
15
80
100
130
60
42
42
0
50 9
$49,705
$97.65
Totals
2940
4
66
295
325
740
100
54
42
0
1.916
199,956
1 $104.36
Project Manager: David Coleman, PE / Steve Sommerfeldt, PE, CFM
Chief Engineer: Co -Co Wu, PE
Senior Engineer: Beth Wnikehart, PE / Joshua Spence, PE, CFM
Project Engineer: Ashley Bixler, PE, CFM
Engineer Intern: Tyler Pierce, El; Nick Troilo, El
CADD/GIS: Jeff Jones, Grant Panaccione
CADD/GIS Designer: Negin Alimohammadi
Clerical: Tasha McGraw
Environmental Scientist: Jason Houck, PWS, GISP
IRE _FDEM_Cert_StafriourEsf mate.xls
Fee Sheet Prime
Inwood Subtotal $199,956
FDEM CERTIFICATION TOTAL $199,956
Page 1 of 1 8/32015 4:59 PM
Packet Pg. 206
8.M.2.e
Proposal For Indian River Estates - Phase 2 Exhibit C
FDEM Certification August 03, 2015
EXHIBIT C
PROJECT SCHEDULE KEY DATES
1. Phase 2 — FDEM Certification Schedule
a. Construction Finished — December 15, 2015
b. Modeling and Memo Preparation Complete — February 15, 2016
c. Submittal to FDEM — March 15, 2016
woo
---consukrng engineers
Packet Pg. 207
ITEM NO. (ID # 2997)
J
COUNTY
` R I ID A AGENDA REQUEST
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY:
CIIRIFrT-
BACKGROUND:
Ron Roberts, Solid Waste Director
Solid Waste
DATE: 08/18/2015
Bid Waiver and Sole Source Determination FY15-16
*CONSENT AGENDA\SOLID
WASTE
The St. Lucie County Baling & Recycling Facility and the Road & Bridge Division own and operate
equipment from the following:
Accent Wire - Baling wire machine parts and service
Air Compressor Works - Kaeser compressor equipment parts and service
Andela - Glass recycling equipment parts and service
Craft Equipment Company - American Baler equipment parts and service
Econolite Control Products - Traffic signal equipment
Environmental Products of Fla. - Litter vacuum parts and service
Everglades Equipment - John Deere light equipment parts and service
Flagler Equipment - Volvo and Samsung parts and service
Great Southern Equipment - Gradall parts and service
Kelly Tractor - Caterpillar parts and service
Lubo USA - Construction and demolition recycling equipment parts and service
Machinex Technologies - Recycling equipment parts and service
Menzi USA - Menzi Muck equipment parts and service
Nortrax Equipment - John Deere heavy equipment parts and service
Pellenc - Optical sorting equipment parts and service
Sierra International Machinery - Balers and conveyors parts and service
Southern Sewer Equipment Sales - VacCon, Global & Schwarze sweepers
Terex - Grinder parts and service
Trekker Tractor - Case equipment parts and service
Tufco Industrial Flooring, Inc. - Tipping floor repairs
All of the parts for the equipment are only available from the licensed dealer of the respective equipment.
Per Section 8.1(a)(2); of the Purchasing Manual, if there is only a single source for goods or services, a
waiver of formal, sealed bids may be requested.
Packet Pg. 208
PREVIOUS ACTION:
Since 2004, the Board has annually approved a bid waiver and sole source for purchase of parts and
services for specific equipment.
FINANCIAL IMPACT:
There are sufficient funds in the following accounts: Solid Waste Equipment Maintenance 401-3410-
546000-300 and 401-3410-546100-300, Single Stream Recycling Equipment Maintenance 401-3410-
546000-39011, and Road & Bridge Maintenance/Equipment Maintenance 101002-4110-546000-400.
RECOMMENDATION:
Staff recommends Board approval of bid waiver and sole source determination for the purchase of parts
and service for various heavy and other specialized equipment at Solid Waste & Bridge and authorization
for the Chair to execute contracts as approved by the County Attorney.
COMMISSION ACTION:
Coordination/Signatures
Ron Robert Wa ector 7/28/2015
anie 5. McIntyre, C my ttorney 8/3/2015
i !
Updated: 8/11/2015 4:47 PM by Donna Calise Page 2
Packet Pg. 209
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and service for Wire Tier
As sole source procurement from (Name of Company): Accent Wire
Contact Name: IMichael Word Phone: 1866-257-1442
The basis for this sole source determination and the reason no other vendor is suitable is:
le Source provider for all 470 Wire Tier parts and service.
Department/Division
Ron Roberts
Requested By (Print
Authorized Signature
d Waste
7/16/15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the deter nation and basis for sole source procurement.
4. Attach sole soukk letter from vendor and department.
5. Attach proposal r vendor with pricina.
\\ 3(pproved (-
Disapproved C'
Management & BLft6t birebtor Date
�unly-4d'rnYiitFia Date
3:FORMSIISOLE SOUR \'INT
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ACCENTWIRElie
THE STRONGEST TIES IN THE INDUSTRY R
a
June 9, 2015
Mr. Jim Murphy
St. Lucie County, FL
Dear Jim;
Accent Wire, Tomball, TX is the sole source provider for all 470 Wire Tier parts and
service. Please contact Michael Word, Accent Service Technician for all Service and
Parts.
Sincerely,
v(kj (�
ceAllem
Commercial Equipment Manager
jallem@accentwire.com
Tel: 866-257-1442
Fax: 215-799-0207
Cell: 215-872-8198
10131 FM 2920 1 Tomball, Texas 77375 ( www.accentwire.com
866-257-1442 1 Mobile 215-872-8198 1 Email: jallem@accentwire.com
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Preventative maintenance on a Kaeser compressor and related dryer at the Single Stream Recycling
Processing Facility.
As sole source procurement from (Name of Company): Air Compressor Works, Inc.
Contact Name: lWayne Holtzclaw Phone: 561-844-4559
The basis for this sole source determination and the reason no other vendor is suitable is:
Air Compressor Works, Inc. is the only authorized distributor in southern Florida. They are
responsible for providing sales, service, warranty work and customer support for Kaeser
Compressors products.
Department/Division
Ron Roberts
Requested By (P ame)
Authorized Signature
Solid Waste
7/16/15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter from vendor and department.
5. Attach proposal from vendor with Dricina.
proved ('
ManagenWt &
County/Admin
G:FORMSIISOLE SOURCEWNT
Disapproved r
Date
—al�011s
Date
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Kaeser Compressors, Inc.
P.O. Box 946 Fredericksburg, VA 22404 USA
Phone 540-898-5500 Fax 540-898-5520
www.kaeser.corre
June 11, 2015
St. Lucie County
6120 Glades Cutoff Rd.
Fort Pierce, FL 34981
Attn: Justin Gattusso
Subject: Kaeser Compressors Authorized Distributor
Dear Justin,
w •
Built for a lifetime:"
Please accept this statement of acknowledgment that Air Compressor Works is Kaeser
Compressors only authorized distributor covering territory in southeast Florida, including the
City of Miramar.
As a distributor, Air Compressor Works is responsible for providing sales, service, warranty
work, and customer support for Kaeser Compressors products. Mr. Gattuso, we appreciate
your interest in Kaeser products through our partner Air Compressor Works. Please let me
know if I can be of further assistance in the future.
With best regards,
D. Patrick Reilly
National Sales Manager - Compressors
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and service for the glass pulverizer system
As sole source procurement from (Name of Company):
Contact Name: ICynthia Andela
Andela
Phone: 315-858-0055
The basis for this sole source determination and the reason no other vendor is suitable is:
Manufacturer and sole supplier of the glass pulverizer system installed at Solid Waste. Maintenance
parts are exclusively provided by Andela.
Department/Division
Ron Roberts
Requested By (Print
Authorized Signature
Solid Waste
1-21-15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter from vendor and department.
5. Attach oroaosal from vendor with pricing.
Manage nt & dgO
Cou l Admi stra or
G:FORMSMSOLE SOURCEWNT
roved C Disapproved r
D7/7//J-
Date
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°A ND
July 18, 2015
493 State Route 28 • Richfield Springs, NY • PHONE: (315) 858-0055 • FAX: (315) 858-2669
website:www.andelaproducts.com email: into@andelaproducts.com
St. Lucie County Solid Waste
6120 Glades Cut -Off Rd.
Ft. Pierce FL 34981
To Whom It May Concern,
Andela Products is the manufacturer and sole supplier of the glass pulverizer
system installed at the St. Lucie County Solid Waste Facility. This system includes
out patented technology for pulverizing glass.
Maintenance parts are exclusively provided by Andela Products to insure the
continued perfonnance of the system and to ensure proper warranty protection.
Thank you,
Cynthia Andela __
President
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and service associated with the single stream Recycling Facility pertaining to the material
handler equipment, waste reduction equipment, balers.
As sole source procurement from (Name of Company): Craft Equipment Company
Contact Name: IDonald L. Mays, Jr. Phone: 800-888-4971
The basis for this sole source determination and the reason no other vendor is suitable is:
Craft is the only authorized dealer for the American Baler Company in the State of Florida.
Department/DivisionSolid Waste
Ron Roberts
Requested By P " me)
Authorized Signature
7-21-15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter from ven or and department.
p 5. Attach opos4l from vendor wit�ricing.
Manage nt & B get " ec\pr
CotSMSOLE
Admin strator
C SOURCEAINT
Disapproved (-
Date
Date
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♦r
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craft
EQUIPMENT COMPANY
July 16, 2015
Jaynes A. Murphy
Parts and Inventory Specialist
St. Lucie Co. BOCC Solid Waste
6120 Glades Cut -Off Road
Ft. Pierce, FL 34981
Dear Mr. Murphy:
As per our telephone conversation Craft Equipment Company is the only authorized Dea ler for American
Baler Company in the state of Florida. Our technicians are factory trained to support the equipment and
we have local parts inventory.
Please feel free to contact us at 800 888 4971 to answer our questions.
Sincerely,
L
nald L. Mays Jr.
President
1820 Massaro Blvd, Suite 100, Tampa, Florida 33619
Tr 800.888.4971 P 813.621.4971 i 813.622.795E
www.craftequip.com
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and Software for Traffic Signals
As sole source procurement from (Name of Company): jEconolite
Contact Name: (Matt Joseph Phone: 1904-334-5891
The basis for this sole source determination and the reason no other vendor is suitable is:
Econolite Inc., supplies all parts and software for the operation of traffic signals at all the St Lucie
County maintained intersections.
Department/Division
RA S
Requested By (Print Nam )
Authorized Signatur
FL3 eo-%c "oRK.S1Q,0A,!J � ?W-d CXgE. 'DIV *101 t
co .a� • s
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source lett from vendor and department.
5. Attach proposal from v ndor with pricinq.
roved C
\NL
Manag
G:FORMSMOLE SOURCEWNT
Disapproved C
Date 9
Date
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ECONOLITE
....., M
a.
To: St. Lucie County
From: Matt Joseph/Account Manager
Econolite Control Products, Inc.
Date: 06/17/2015
Re: Sole Source
To whom it may concern,
This letter is to verify that Econolite Control Products, Inc. Located at PO Box 550897
Jacksonville, Florida 32255 is the sole provider and manufacturer of any and all, "Econolite"
products in the state of Florida. This would include cabinets (TS1 and TS2), Controllers,
Suitcase Testers, CentracsTm, ARIESTO and icons Tmsoftware, AutoscopeT"^ video detection,
Econolite Signals, BIU's, Load Switches, Power Supplies and any other products with the
EconoliteT" name. This also includes any products or licensing that would be associated with
Econolite proprietary products. Example: ARIEST"' software upgrades can only be purchased
through Econolite as the software is registered, trademarked and distributed only by Econolite.
Econolite is the manufacturer and sole distributor of AutoscopeTM products in the United
States. If you have any questions concerning this matter, please feel free to contact me at
(904) 334-5891.
We appreciate the opportunity for your business!
Thank You,
-MOO-T YIO-.)IT4
Matt Joseph
Econolite Control Products, Inc.
Florida Account Manager
HEC®NOLITE CL- 15 EGCINOLITE
Cat��ransrsis ��1�;'orr�n �d'�"c�'1
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Equipment, parts and warranty of litter vacuum.
As sole source procurement from (Name of Company)
Contact Name: jBen Del Nigro
Environmental Products of Florida
Phone: 514-458-1097
The basis for this sole source determination and the reason no other vendor is suitable is:
sve distributor for parts and service of LitterVac, MadVac, Exprolink machinery and equipment.
Department/Division ISolid Waste
Ron Roberts
Requested By (Pr' ame)
Authorized Signature
7/16/15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. At sole source letter from vendor and department.
5. Attach proposal from vendor with pricino.
\%Aylproved , C4
Manage nt Budget ir�ctor
/,
Couo A stra o
G: ORMSIISOLE SOURCEIINT
Disapproved f
Date
7�
Date
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A Vlobb: ex vc,mp�arr.
9-Feb-2015
To Whom It May Concern:
We hereby certify that Environmental Products of Florida/Georgia/Caribbean (EPOFL)
is the exclusive distributor of the complete line of Exprolink Madvac Models such as the;
LN50, LR50 and LR100 Litter Vacuum Collectors (previously 101D/231D), PS300 Compact
Pedestrian Sweeper, LP61 Portable Litter Vacuum Collector, and LS100 Compact
Sweepers, as well as all spare parts and service of the machines for the state of Florida,
Georgia and the Caribbean.
In the above -mentioned capacity, Environmental Products of
Florida/Georgia/Caribbean (EPOFL) has the obligation and authority to quote, accept
orders for our equipment/parts, provide start-up, warranty and after sales service.
All courtesy and consideration extended to Environmental. Products of
Florida/Georgia/Caribbean (EPOFL) in the above capacity is appreciated.
Should you require any additional information, please do not hesitate to contact me.
Kind regards,
Ben Del Nigro
Regional Sales Manager
T.1-514-458-1097
E. ben@exprolink.com
Woufiawratand .Ol tributor:
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COUNTY
F L O R I D A
JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Replacement parts and or repairs as needed on our John Deere "light' equipment to keep them in
good working order
As sole source procurement from (Name of Company)
Contact Name: (Mitchel Burney
Everglades Farm Equipment Co., Inc.
Phone: 1772-461-5568
The basis for this sole source determination and the reason no other vendor is suitable is:
Everglades Farm Equipment Co., Inc. is the sole provider of John Deere "Light' Equipment parts
and specialized mechanics for service in our local area.
Department/Division
Requested By (Print Nam )
Authorized Signature
Public Works, Road & Bridge Divisison
(oo aq - is
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the deter `ination and basis for sole source procurement.
4. Attach sole sour a letter from vendor and department.
5. Attach proposal f m vendor with pricing.
Approved C' Disapproved
6L
Managerryent & udget ector Date
r
Coun Adm' traYd Date
G:FORMS\\SOLE SOURCE\\INT
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6150 Orange Ave.
Ft. Pierce, FL 34947
(772) 461-5568
(772) 466-0735 Facsimile
s
St. Lucie County
To whom it may concern,
June 11, 2015
Everglades Farm Equipment Company of Fort Pierce, FI is an authorized John Deere Dealer
responsible for the sales and service of John Deere Company Ag and Turf products including
utility vehicles, commercial type mowers and compact tractors under 80 hp through large Ag
tractors in the following counties:
Brevard County
Martin County
Indian River County
St. Lucie County
As an authorized independent dealer for John Deere Company, Everglades Farm Equipment
Company maintains an inventory of genuine John Deere parts and a staff of factory trained
technicians responsible for providing parts and service for the users of John Deere equipment.
Other parts suppliers will sometimes represent themselves as having available "will fit' parts
that will work on or fit John Deere products. Genuine John Deere parts are sold exclusively
through authorized John Deere Dealers.
If there are any addition questions, I can be reached through email at
mburney@everp,ladesfarmeguipment.com or by phone at (772) 201-7741.
Respectfully,
Mitch Burney
Site Manager, Government Sales
(772) 201-7741
JOHN DEERE
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COUNTY
F L O R I D A
JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Replacement parts and or repairs as needed on the Volvo Construction Equipment
As sole source procurement from (Name of Company): IFlagler Construction Equipment
Contact Name: IPat Burns Phone: 407-850-9614
The basis for this sole source determination and the reason no other vendor is suitable is:
Flagler Construction Equipment is the only authorized dealer in the State of Florida for replacement
parts and service on Volvo Construction equipment in the State of Florida.
This sole source will be used by Road & Bridge and Solid Waste.
Department/Division
Requested By,(Print Name)
Authorized Signature
R.�e"C' V\,C?-IKS -W-CAU> k-e--V-tcC-tE-L)lV lsiaN
(0 •a,G • IS
Date
Note: 1. Enter description of goods or servic-&-.)to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter from vendor and department.
5. Attach proposal from vendor with pricing,
pp ved C Disapproved C
Managem t & BAget Di r D:�17
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Co:t�ydrn)r�ato\r—f
ate
G:FLE SOURGEUWT
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Flagler Construction Equipment, LLC
y 9601 Boggy Creek Road
Orlando, FL 32824
407-850-9614 Fax 407-850-0823
June 26, 2015
1 am pleased to inform you that Flagler Construction Equipment LLC is the
authorized dealer in the state of Florida for the following manufacturers
which are supported by Volvo Construction Equipment,
Akerman Excavators
Samsung Loaders/Excavators
Volvo Construction Equipment
Volvo Motor Graders
Zettlemeyer Loaders
Thank you
Pat Burns
Parts/Inventory Manager
LO
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Replacement parts and or repairs as needed "Gradall" equipment to keep them in good working order.
As sole source procurement from (Name of Company): Great Southern Equipment Co.
Contact Name: IMark D. Allison Phone: 954-327-8808
The basis for this sole source determination and the reason no other vendor is suitable is:
Great Southern Equipment Co., is the sole provider of "Gradall" equipment parts and service in
South Florida
Department/Division
S>IVQ1
Requested By (Print Nam )
Authorized SignatuAv
Public Works, Road & Bridge Divisison
Co 02�9.0 15
Date
Note: I . Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination an basis for sole source procurement.
4. Attach sole source letter frgm vendor and department.
5. Attach proposal from vend r with pricing.
Ap oved C'
V
Mana
Cou
Disapproved C
Dat/e/
Date
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6RApwLL°
GRADALL INDUSTRIES, I N C.
June 16, 2015
Mark D. Allison
Southeast District Sales Manager Cell Phone 540-819-6638
Gradall Industries, Inc
177 East Arrowhead Court e-mail: mdailison@gradall.com
Troutville, VA 24175
St. Lucie County
Attention: Tammy Murphy:
By my signature on this letter I certify that Great Southern Construction Equipment Company is
the sole factory authorized Gradall Hydraulic Excavator dealer to provide machine and parts
sales and service in St. Lucie County in the State of Florida.
Their local branch located at 1010 NW 151h Ave., Pompano Beach, Florida 33069 covers the
counties of Monroe, Miami -Dade, Palm Beach, Martin, Saint Lucie, Indian River, and
Okeechobee.
If you have any questions or need further information please do not hesitate to contact me.
Thank you,
Mark D. Allison
Southeast District Sales Manager
Gradall Industries, Inc.
Cc: File
4W Mill Avenue SW. New Philadelphia, Ohio 44663 • Telephone 330.339.2211 • Fax 330.339.8468 • www.gradall.iom
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Replacement parts and or repairs as needed on our Caterpillar Equipment in the State of Florida
As sole source procurement from (Name of Company): lKelly Tractor Co.
Contact Name: IGary Conklin Phone: 561-683-1231
The basis for this sole source determination and the reason no other vendor is suitable is:
Kelly Tractor is the only authorized dealer in this region for Caterpillar equipment . This sole source
will be used by Solid Waste and Road & Bridge.
Department/Division
rD�S2A �P LVgN
Requested By (Print Nam )
Authorized Signatu
Public Works, Road & Bridge Divisison
60•Z9-15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis or sole source procurement.
4. Attach sole source letter from v99dor and department.
5. Attach proposafgrom vendor vAh pricing.
Manaaement &
Cou
�•• • -•
a �x
SOURCEWNT
Disapproved C'
Da;,1711j—
bate
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Kelly Tractor Co. serving the industry Since 1933 www1ettytractnr.tam d
June 9, 2015
St. Lucie County Board Of Commissioners
2300 Virginia Ave.
Fort Pierce F134982-5652
Kelly Tractor is the authorized Caterpillar Dealer for Caterpillar machines, parts and service for St. Lucie
County.
As an Authorized Caterpillar distributor, Kelly Tractor maintains an inventory of replacement parts and a
staff of factory -trained technicians to provide support and services to users of Caterpillar products.
Although, on occasion, other parts suppliers attempt to represent themselves as genuine Caterpillar parts
suppliers, please know that Caterpillar parts are sold exclusively through authorized Caterpillar dealers
and distributors.
If you have any questions or concerns, please feel free to contact me.
Sincerely,
Gary Conklin
Service Manager
Kelly Tractor Co.
West Palm Beach, FL 33417
561-683-1231 ext130
Link _ BARBER (1 ? v %C<E� A1Asssr a6acus0na su®'A.
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""Nd Davis Wast F.I. B-1, Claw1a19n Na91as Fon Myan Punta Gorda Ohando(D*+.,Only)
8255 NW 5a SUeal 260, R. Rd G48D Oswadlobae MO. SO E SUpad4 d Hxy 5780511day Slraal 9851144sy TIACI& C'. 0241 Festal Clive 173M E COMM Dr.
mwl. FL33165 D.I.. FI 33314 W. Palm Shc, F135411 riehistm. FL 53410 Nabs FL 341D9 FortaAyva. FL 3390.i F1.nia Grade. FL 33950 Odando. F1 a2820
(305)592.53a0 (9511581-01et tsw)ba3�1231 (a63)M4177 (941)593-3933 1941)693.9233 (941)s3s-7772 (a071 Sab-0055
FAX (306) 477.2024 FAX t9S4) 5818464 FAX (WI) 683ASSI FAX (563) 902-f000 FAN (941) 5433435 FAX [941) 693d676 FAR (941) 5.17-9924 FAX (407) 569•T701
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and Services for recycling system
As sole source procurement from (Name of Company): ILUBO, USA
Contact Name: jErik Eenkema van Dijk Phone: 203-967-1140
The basis for this sole source determination and the reason no other vendor is suitable is:
BO, USA is the only authorized dealer for hte construction and demolition recycling equipment.
Department/Division
Solid Waste
Ron Roberts
Requested By nt Name)
7:��
7/16/15
Authorized Signature Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter frorp vendor and department.
5. Attach proposal from vendotwith pricing.
Management &
M&MLE
roved C Disapproved C
et, ' ctor Date
ate
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0
June 10, 2015
Mr. James Murphy
St. Lucie County Solid Waste
6120 Glades Cut off Road
Fort Pierce, FL 34981
Dear James:
This letter is to confirm that Lubo USA, LLC. is the exclusive North American distributor and
representative for sales, service and parts for Lubo Screening & Recycling Systems.
Sincerely,
Erik H. Eenkema van Dijk
Executive Vice President
Exclusive US
and Canadian
distributor of
LOBO and TiTech
recycling
equipment
Main Office:
Lubo USA, LLC • 78 Halloween Blvd., Stamford, CT 06902 • Tel: (203)967-1140 • Fax: (203) 967-1199
info@lubouso.com • wwwlubouso.com
Stamford, CT • Chicago, IL • Torrance, CA • Houston, TX • Toronto, Ontario
(96-56A=j uol;euiwi9j90 aoanoS aloS pue JOAleM p!8 L66Z) swjo=l aoanoS aloS :1uawt43e11V
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Replacement parts and service for the Single Stream processing equipment
As sole source procurement from (Name of Company): Machinex
Contact Name: lRusty Angel Phone: 336-665-2773
The basis for this sole source determination and the reason no other vendor is suitable is:
Machinex is the only provider for the recycling equipment that is used in the Single Stream
Recycling Processing Facility.
Department/Division
Solid Waste
Ron Roberts
Requested By P ' t Name)
7/16/15
Authorized Signature Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter from vendor and department.
5. ,Attach oro'bosal from vendor with pricing.
Approved C
Management & 1�dg it c r
:.;0RtMS\\S0LE
ty inis r for
SOURCE T
Disapproved f
Date R71A
Date
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MACHINEX
Plessisville, July 2"d, 2015
James A. Murphy
St. Lucie Co. BOCC Solid Waste
6120 Glades Cut-off Road
Fort. Pierce, FL 34981
Phone: 772-462-1646
Obiect : Sole Source Letter to: St -Lucie Coun
To whom it may concern,
This letter is to confirm that Machinex Technologies Inc. is a sole source provider for all
the products manufactured, sold and distributed by Machinex Group which includes
those companies : Machinex Technologies Inc. (USA), Machinex Recycling Services
(Canada), Industries Machinex (head office, design and manufacturing).
The Machinex products represent a package of materials including custom designed
equipment, remote systems and integrated programming.
We hold registered trademark and/or patent rights for some of our equipment such as:
Mach One separator, Mach Motion Floor, Single Ram Baler.
No other company makes similar products to fit on Machinex recycling systems and we
have never authorized their use for commercial purposes by any other firm. We offer
customers unique functionality and proprietary components in our products, coupled
with superior maintenance and supporting services.
To know more about Machinex products and services, you can visit our web site at
www.machinexrecycling.com
MACHINEX TECHNOLOGIES INC.
By:
.r:
i
David Marco iller,
Project Director
MACHINEX TECHNOLOGIES INC.
716 Galllmore Dairy Road, Suite 103, High Point, NC 27265 USA
Tel.: (336) 899-8514 1 info@machinex.ca I www.machinextechnologies.com
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
and Service done to the Menzi equipment
As sole source procurement from (Name of Company): IMenzi USA
Contact Name: jPaul Meadows Phone: 863-601-7979
The basis for this sole source determination and the reason no other vendor is suitable is:
Menzi, USA is the sole provider of any and all Menzi Muck equipment parts as well as providing
,pecially trained mechanics for this equipment in the State of Florida.
Department/Division
Requested By (Print Na e)
Authorized Sig
Public Works, Road & Bridge
(D-aQ•�s
Date
Note: 1. Enter description of goods o7 services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter from vendor and department.
5. Attach propoeal from vendor with pricing.
Approved C
Management Tu d gk t Di'rectu
SOURC
Disapproved C
Date
�r
Date
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Lahilan[t, I I '139D5
Lai Sr. i.nu;-7�1X'
Menzi USA Sales, Inc.
,Illnc 11, 2015
St. 1.neic C'nullri
2300 Virginia Avenuc
l t. Pierce. Fl_ 34982-Sb?"
Rcler-cnce: "Snit Sumer 01-M-ihutor"
This letter is to confirm that Mviiii 1 SA Sales. Inc. is the "Suit Source di;lributor 601,
Melvi Muck L:acaxatols. parts 111d service and in tlic l Initcd State;. •i•hcrr 0rc nu ullwr
dealerships in Florida.
ShOLIld YOU have any (Ine,;(low. pl4asc call 1-800-2.17-3789.
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Me%%r Muck /I // Terrain Excavators . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sale Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
lacement parts and or repairs as needed on our John Deere "Heavy " Equipment to keep them in
;inq order
As sole source procurement from (Name of Company): Nortrax
Contact Name: lBen Fair Phone: 1561-848-6618
The basis for this sole source determination and the reason no other vendor is suitable is:
Nortrax is the sole provideer of John Deere "Heavy" Equipment parts and specialized mechanics for
our local service area .
Department/Division
`Requested By (Print Name)
Authorized Signatu
F'0SLtc Wo fzKS foam L IDC(9,�DIv Ir 10N
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Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole source letter from vendor and department,
5. Attach propQsakfrom vendor with pricinq.
Appropd f
Disapproved C'
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dgm ecto
Date
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LE SOURCEWNT
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June 09, 2015
St. Lucie County Road & Bridge
3071 Oleander Ave.
Fort Pierce, FL 34982
To Whom It May Concern:
The purpose of this letter is to state that Nortrax, Inc. is the John Deere Construction
and Forestry Equipment Dealer for Central and South Florida.
We are the sole source for John Deere Construction & Forestry Heavy Equipment
Parts and Service in St. Lucie County.
Sincerely,
Ben Fair
General Manager
Nortrax, West Palm Beach
Nortrax, Inc.
3933 Martin Luther King Jr. Blvd., - West Palm Beach, FL 33404
Phone (561) 848-6618 - Fax (561) 848-7099
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and service for optical sorting equipment for the Single Stream Recycling Facility
As sole source procurement from (Name of Company): jPellenc ST America
Contact Name: IJean Henin Phone: 1803-396-3990
The basis for this sole source determination and the reason no other vendor is suitable is:
Pellenc ST America is the sole provider for technical support and spare parts for the optical sorting
equipment which requires an OEM factory -trained engineer for the optical sorting equipment for the
Single Stream Recycling Facility.
Department/Division ISolid Waste
Ron Roberts
Requested By (P ' t Name)
Authorized Signature
7/16/15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source co tracting.
3. Enter the Oetermination and b sis for sole source procurement.
4. Attach sol o� rce letter from endor and department.
5. Atpch pr oa� froir vendor ith pricing.
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Manage t & Bu get ilebto
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G:fOR SOUROEWNT
Disapproved r
Date
Date
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PELLENC ST
Fort Mills, July 15th 2015
To whom it may concern
This letter is to confirm that Pellenc ST America is the sole provider for technical support and spare
parts for the Pellenc Optical Sorting equipment located in St. Lucie, FL.
Due to the sensitive nature of our equipment, our systems are password protected and needs to be
serviced by an OEM factory trained engineer.
Should you have any questions regarding the enclosed information, please do not hesitate to contact
our offices.
Jean HENIN
CEO
PELLENC ST AMERICA Inc.
1299 Schlumberger Drive
Fort Mill, SC 29715 USA
Telephone : 8031 396 3990
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PELLENC ST 0A 0
BAPP
Pellenc ST
125, rue Francois Gerneile
84120 Pertuis
France
February 13th, 2015
Subject: After -sales service in North America
Madam, Sir,
We would like to inform you that in order to provide our clients with the best level of service, it is our global
policy to offer service directly to the end customer site, regardless of the sales channel originally conveyed
for the equipment sale.
In North America, we provide service out of our regional office based in Fort Mill, SC, close to Charlotte, NC,
USA, from which operate currently three trained technicians. For our valued Canadian customers, we also
have a long-term employee of Pellenc ST, based in Quebec, providing high-level technical support and
service. Service agreements, remote maintenance, curative maintenance, spare parts, stream analysis
software and machine upgrades are among the professional services offered daily to our customers all
across North America.
Because the technology of our equipment constantly evolves, we believe it is your benefit to plan service of
your equipment directly with Pellenc ST.
It is our duty to inform you that, from Jan. V, 2016, technical support and upgrades will not be available
anymore through distributors or independent providers, unless the provider has signed a service agreement
with PELLENC ST. This measure is taken to ensure compliance with our technical guidelines, as well as
intellectual property requirements.
We remain at your disposal to discuss your particular services requirements.
Best Regards
Mr. Jean HENIN
CEO
Pellenc ST 1 125, rue rranyois Gernelle 194120 Pei Lois I France
contactopellencst.com I pellencst.com I 133 490094 790
Pellenc Selective Technologies , 7 OSO 000 E capital, Sirel 435 67 885 00026 Page 1J1
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and service for the baling conveyors and equipment.
As sole source procurement from (Name of Company)
Contact Name: ISteve Simmons
Sierra International Machinery
Phone: 800-325-9124
The basis for this sole source determination and the reason no other vendor is suitable is:
Sierra International Machinery is the authorized supplier in the USA for Macpresse Europa baling
and sorting conveyors and equipment, parts and service.
Department/Division
Ron Roberts
Requested By (P ' Name)
Authorized Signature
Solid Waste
7/16/15
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sole sourop letter from vendor and department.
5. AttachjproAd' al fkm vendor with picing.
�pprod C Disapproved C
Manage t & udgek it Date
CouZx"SOLESOURCEWNT
Ad I trato Date
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SIERRA INTERNATIONAL MACHINERY LLC
BALER / LOGGERS 1620 EAST BRUNDAGE LANE (93307)
PORTABLE OR STATIONARY P.O. BOX 1340 BAKERSFIELD
SHEAR / BALER / LOGGERS CALIFORNIA • 93302
MACPRESSE BALERS & MRF's 661-327-7073 • FAX 661-322-8759
SERVICE & PARTS is USA 800-343-8503
June 10, 2015
St. Lucie County SWA
2300 Virginia Ave Annex
Fort Pierce, FL 34982
Attn: Mr. James A. Murphy
Reference: Sierra International Machinery LLC-Sole Source
Dear Mr. Murphy,
This correspondence is to confirm that Sierra International Machinery LLC is the
authorized supplier in North America for Macpresse Europa baling machines, parts supply and
service. Sierra provides all services necessary for operators to purchase, operate, maintain and
service Macpresse baling and conveying equipment.
Any questions regarding sales, parts or service may be directed to the undersigned or to
Sierra's Macpresse sales office at (817) 337-7111.
Sincerely,
[� Wjo
�WM470
Steve Simmons
General Service Manager
(800) 325-9124 Ext 2204
www.sierrainti.com
Printed on 100% re ',+r_i9d paper
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and Service on the VacCon Truck and the Global Street Sweeper
As sole source procurement from (Name of Company): ISouthern Sewer Equipment Sales
Contact Name: Noel Bryant Phone: 11-800-782-4134
The basis for this sole source determination and the reason no other vendor is suitable is:
Southern Sewer is the only authorized dealer in this area to have parts and to do repairs on the
Global Street Sweeper and the VacCon sewer cleaner truck.
Department/Division
Requested By (Print Name)
Authorized Signature
Public Works, Road & Bridge Divisison
Cv-��� IS
Date
Note: 1. Enter description of goods or services to be procured.
2. Enter name of sole source contracting.
3. Enter the determination and basis for sole source procurement.
4. Attach sgle source letter from vendor ��'nd department.
5. Attach or0006 from vendor with vriVa.
Manage3 nt & judge�Dl to
County Ad
G:FORMSIISOLE SOURCEUNT
Disapproved ('
Date -
Date
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W�7
VACoC*N
969 Hall Park Drive
Green Cove Springs, FL 32043
904-284-4200 Tel
904-529-8659 Fax
www.vac-con.com
April 12, 2015
To \Whom It May Concern:
This letter will confirm that Southern Sewer Equipment Sales located at 3409 Industrial 27th avenue, Ft.
Pierce, FL 34946 — Telephone: 772-595-6940, is the sole authorized Vac -Con dealer for sales, parts
and service in the State of Florida (excluding the Florida Panhandle).
If you have any further questions, please do not hesitate to contact us.
Todd M. Masley
Sales Manager
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1055 Jordan Road
Huntsville, AL 35811
DATE: June 1, 2015
RE: Sole Source Supplier
800-879-7933
www.schwarze.com
This letter is to establish and authenticate the current Schwarze Industries dealer / representative for all whole goods, parts, and
warranty items for our manufactured products in the described market and trade area below. The dealer listed is the exclusive source
for the Schwarze Industries products and the first point of business for our company and products in the trade as described.
This agreement between Schwarze Industries and the dealer listed in this document are subject for review and renewal annually and
represent a responsibility by both the manufacturer and the dealer to represent the products and goods in a fair and legal means in both
the state of business conducted in (Florida) and the laws and regulations of the state of Alabama.
Trade Area / Territory:
State of Florida
Dealer or Representative:
Southern Sewer Ejuipment Sales
3409Industrial 27t St.
Ft. Pierce, FL 34946
(772) 595-6940
(772) 595-9171 fax
Regards and inquiries should be directed to Schwarze Industries.
Latner McDonald,
Regional Sales Manager
Schwarze Industries
(256)690-3561 direct
Imcdonald a schwarze.com
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ENVIRO NT L DUCTS
GLOBAL ENVIRONMENTAL PRODUCTS
www.globalsweeper.com
Date: 6-01-15
Subject; Authorized Dealer — Sole Source OEM Parts Supplier
To whom it concerns,
This letter serves to prove that Southern Sewer Equipment Sales is an Authorized Dealer for Global
Sweeping Solutions and Global Environmental Products, a manufacturer of three wheel purpose built street
sweepers, four wheel purpose built street sweepers, and a Distributor of Python truck mounted mechanical
street sweepers in Florida. This includes new and used finished product as well as the "Sole Source" for
OEM spare parts for the products listed above within the State of Florida.
Respectfully,
CD JL— � - —
Chad Bormann
Director of Sales
Global Environmental Products
4985 HALLMARK PARKWAY, SUITE B
SAN BERNARDINO, CA 92407
PH:909-713-1600
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JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Parts and Service for the grinder
As sole source procurement from (Name of Company)
Contact Name: INathan Eskeland
TEREX Environmental Equipment
Phone: 603-382-0556
The basis for this sole source determination and the reason no other vendor is suitable is:
upplier for all parts and service for all CBI and TEREX equipment for the grinder at the
onstruction and Demolition (C&D) site.
Department/Division
Ron Roberts
Requested By (P ' ame)
Authorized Signature
Solid Waste
7/16/15
Date
Note: 1. Enter description of goods or serVdor
to be procured.
2. Enter name of sole source contr.
3. Enter the determin tion and basisole source procurement.
4. Attach so soarce tter from vand department.
5. At ch prppoi' fro vendor ' h pricing.
ppr ved C Disapproved C
Manage n & dg i for Date
12
Couxa�\ISOLESOURCEWNT
dministrator Date
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June 17, 2015
Jim Murphy
St. Lucie County
Attention: Jim Murphy
This letter is to validate that CBI a Terex Company, is the sole source supplier for all parts and
service for all CBI & Terex Equipment. This Equipment includes the following:
- CBI Magnum Force 4000
- CBI Magnum Force 4800
- C81 Magnum Force 6800T
- CBI Magnum Force 8400
- CBI Magnum Force 6400T
- CBI Magnum Force 484
- CBI Magnum Force 5400T
- CBI Magnum Force 5800T
- CBI Prescreener
- CBI Stump Shear
- CBI Log Screw
Sincerely,
Nathan Eskeland
Parts Manager
FW--1 TE R EX8 ENVIRONMENTAL EQUIPMENT
Terex Environmental Equipment
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CBI - A Terex Brand:
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F L O R I D A
JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Replacement parts and or repairs as needed on the Heavy Case Construction Equipment
As sole source procurement from (Name of Company)
Contact Name: IHeidi Hanson
Trekker Tractor
Phone: 561-296-9710
The basis for this sole source determination and the reason no other vendor is suitable is:
rekker Tractor is the only authorized dealer in the State of Florida for replacement parts and
Drvice on Heavy Case Construction equipment in the State of Florida.
This sole source will be used by Road & Bridge and Solid Waste.
Department/Division
Requested By (Print Name)
Authorized Signature
Note: 1. Enter description of goc
2. Enter name of sole sou
3. Enter the determinatio
4. A ach a�le s urce let
5. r Alch DroDl l from k
Man
Couryt�i Administrator �
G:FrMSI\SOLE SOURCEWNT
I
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Date
(or services to be procured.
e contracting.
and basis for sole source procurement.
from vendor and department.
ndor with pricing.
Disapproved r
Date
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Date
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CASE Y
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Heidi Hansen — Manager, Distribution Development
June 26, 2015
St. Lucie County
Board of County Commissioners
2300 Virginia Avenue
Fort Pierce, FL 34982
CaNH To Whom It May Concern,
INDUSTRIAL This is to inform you that Trekker Tractor, LLC is the sole source of Case construction equipment and
is the only authorized dealer for OEM parts and service on Case construction equipment in the Fort
Pierce, Florida market.
Sincerely,
CNH America LLC
621 State Street
Racine, WI 53402
Phone: 262 636 6021
Fax: 262 636 0876
Email: heidi.hansen@casece.com
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F,c-nm,i
COC.I NTY
F L O R I D A
JUSTIFICATION FOR
SOLE SOURCE PROCUREMENT
Based upon the Purchasing Manual, the proposed procurement described below is being procured
pursuant to the guidelines on Sole Source Procurement. A good faith review of available sources has
been made and there is only one source for the required supply, services or construction item.
We propose to procure the following:
Repairs to the Baling Facility tipping floor
As sole source procurement from (Name of Company): TUFCO Industrial Flooring, Inc.
Contact Name: IRoger Brown Phone: 352-383-3210
The basis for this sole source determination and the reason no other vendor is suitable is:
is company is the only one that has been able to repair the tipping floor and provide a 4—'year
aranty for their work. The floor that needs repair was initially installed by TUFCO. TUFCO is the
ly company that we are aware of that provides the service and product that they supply.
DepartmenVDivision
Ron Roberts
Requested By (Pr' ame)
Authorized Signature
Solid Waste
7/16/15
Date
Note: 1. Enter description of goods or ervices to be procured.
2. Enter name of sole sourc ontracting.
3. E ter the dete minati nd basis for sole source procurement.
4. At�ach sole -o rce I ter from vendor and department.
i� 5. �Att ch grOD I fro vendor with Dricina.
Man
CourrEv Adm
G:PDRMS11S0LE SOURCEWNT
proved C Disapproved C'
11-�—
Date
7�
Date
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730906O Industrial Flooring, Inc.
Suneagle Drive —Mount Dora, Florida 32757 PH (352) 383-3210
July 14, 2015
Tufco is the manufacture and installer of Tufcrete which is the product that
will be installed on all your flooring areas. All Tufco products are only
installed by Tufco's professional crews to ensure the proper installation of
all flooring systems which is then followed up by Tufco's 1 year warranty.
This Tufco product is not available for sale in any other capacity.