Loading...
HomeMy WebLinkAboutAgenda Packet 05.17.2016 Generated 5/11/2016 3:38 PM MOSQUITO CONTROL DISTRICT AGENDA ST. LUCIE COUNTY Regular Meeting Tuesday, May 17, 2016 9:00 AM St. Lucie County Commission Chambers 2300 Virginia Avenue 3rd Floor of Roger Poitras Building Fort Pierce, FL 34982 BOARD MEMBERS District No. 2, Chairman TOD MOWERY District No. 1, Vice-Chairman CHRIS DZADOVSKY District No. 3 PAULA A. LEWIS District No. 4 FRANNIE HUTCHINSON District No. 5 KIM JOHNSON Mission Statement To provide service, infrastructure and leadership necessary to advance a safe and sustainable community, maintain a high quality of life, and protect the natural environment for all our citizens Regular Meeting Tuesday, May 17, 2016 9:00 AM 2 | P a g e WELCOME All meetings are televised. All meetings provided with wireless internet access for public convenience. Please turn off all cell phones and pagers prior to entering the commission chambers. Please mute the volume on all laptops and PDAs while in use in the commission chambers. GENERAL RULES AND PROCEDURES – Attached is the agenda, which will determine the order of business conducted at today’s Board meeting. INVOCATION-PLEDGE – To bring order and decorum to its meeting, the Board begins its meetings with an invocation followed by the Pledge of Allegiance. Participation is voluntary. CONSENT AGENDA – These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA – Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually, usually in the order listed on the agenda. PUBLIC HEARINGS – These items may be heard on the first Tuesday at 6:00 P.M. or as soon thereafter as possible and on a third Tuesday at 9:00 A.M. or as soon thereafter as possible, these time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION – Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON-AGENDA ITEMS – These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT – Time is allocated at the beginning of each meeting for the general public comment. Please limit comments to three minutes. DECORUM – Please be respectful of others’ opinions. MEETINGS – All Board meetings are open to the public and are held on the first and third Tuesdays of each month; the first Tuesday at 6:00 P.M. and the third Tuesday at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the Safety & Risk Manager at (772) 462-1783 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. Regular Meeting Tuesday, May 17, 2016 9:00 AM 3 | P a g e 1. CALL TO ORDER 2. APPROVAL OF MINUTES A. Mosquito Control District minutes for the meeting of Tuesday, April 19, 2016 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA A. WARRANTS 1. Warrant Lists 28-31 B. COUNTY ATTORNEY There are no items scheduled. C. MOSQUITO CONTROL & COASTAL MGMT. SERVICES 1. Mosquito Control Software Staff recommends Board approval of contract and authorization for Chairman to sign as approved by the County Attorney, in order to purchase the Leading Edge Associates MapVision Enterprise tracking/management software and Board approval to procure this item in accordance with section 5.2(F)-Exempt Purchase, of the County Purchasing Manual. 2. South Hutchinson Island Mosquito Impoundment 10A - Island Dunes Country Club, Inc. - Temporary Easement Staff recommends the Board accept the Temporary Easement from Island Dunes Country Club, Inc. authorize the Chairman to sign the Temporary Easement and direct staff to record the Temporary Easement in the Public Records of St. Lucie County, Florida. 3. Harbor Branch Mangrove Marsh - Temporary Easement Staff recommends the Board accept the Temporary Easement from Coconut Cove, L.L.C., authorize the Chairman to sign the Temporary Easement and direct staff to record the Temporary Easement in the Public Records of St. Lucie County, Florida. 5. MOTION TO ADJOURN Generated 4/20/2016 4:05 PM MOSQUITO CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA Regular Meeting April 19, 2016 Convened: 10:01 AM Adjourned: 10:02 AM 1. CALL TO ORDER The meeting was called to order at 10:01 AM by District No. 2, Chairman Tod Mowery Attendee Name Title Status Arrived Tod Mowery District No. 2, Chairman Present 10:01 AM Chris Dzadovsky District No. 1, Vice-Chairman Present 10:01 AM Paula A. Lewis District No. 3 Present 10:01 AM Frannie Hutchinson District No. 4 Present 10:01 AM Kim Johnson District No. 5 Present 10:01 AM Howard Tipton County Administrator Present 10:01 AM Bob Adolphe Deputy County Administrator Present 10:01 AM Mark Satterlee Deputy County Administrator Present 10:01 AM Daniel S. McIntyre County Attorney Present 10:01 AM Katherine Barbieri Asst. County Attorney Present 10:01 AM Don West Public Works Director Present 10:01 AM Laurie Waldie Utility Director Present 10:01 AM Beth Ryder Community Services Director Present 10:01 AM Asheley Hepburn Office of Management & Budget Director Present 10:01 AM Leslie Olson Director, Planning & Development Services Present 10:01 AM Ceretha Leon Human Resources Director Present 10:01 AM Ron Parrish Public Safety Director Present 10:01 AM Ron Roberts Solid Waste Director Present 10:01 AM Melissa Upton Clerk to the Board Present 10:01 AM 2. APPROVAL OF MINUTES 2.A Packet Pg. 4 Mi n u t e s A c c e p t a n c e : M i n u t e s o f A p r 1 9 , 2 0 1 6 9 : 0 0 A M ( A P P R O V A L O F M I N U T E S ) Regular Meeting Tuesday, April 19, 2016 9:00 AM 2 | P a g e A. Mosquito Control District minutes for the meeting of Tuesday, March 15, 2016 RESULT: ACCEPTED [UNANIMOUS] MOVER: Kim Johnson, District No. 5 SECONDER: Paula A. Lewis, District No. 3 AYES: Mowery, Dzadovsky, Lewis, Hutchinson, Johnson 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Kim Johnson, District No. 5 SECONDER: Chris Dzadovsky, District No. 1, Vice-Chairman AYES: Mowery, Dzadovsky, Lewis, Hutchinson, Johnson A. WARRANTS 1. Warrant Lists 23 - 27 B. COUNTY ATTORNEY There are no items scheduled. C. MOSQUITO CONTROL & COASTAL MANAGEMENT SERVICES There are no items scheduled. 5. REGULAR AGENDA There are no items scheduled. 6. MOTION TO ADJOURN There being no further business to be brought before the Board, the meeting was adjourned. Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the Circuit Court and available for inspection upon request. 2.A Packet Pg. 5 Mi n u t e s A c c e p t a n c e : M i n u t e s o f A p r 1 9 , 2 0 1 6 9 : 0 0 A M ( A P P R O V A L O F M I N U T E S ) 4.A.1 Packet Pg. 6 Co m m u n i c a t i o n : W a r r a n t L i s t s 2 8 - 3 1 ( W A R R A N T S ) 4.A.1 Packet Pg. 7 Co m m u n i c a t i o n : W a r r a n t L i s t s 2 8 - 3 1 ( W A R R A N T S ) 4.A.1 Packet Pg. 8 Co m m u n i c a t i o n : W a r r a n t L i s t s 2 8 - 3 1 ( W A R R A N T S ) 4.A.1 Packet Pg. 9 Co m m u n i c a t i o n : W a r r a n t L i s t s 2 8 - 3 1 ( W A R R A N T S ) ITEM NO. (ID # 3531) DATE: 05/17/2016 AGENDA REQUEST *CONSENT AGENDA BACKGROUND: In 2011, the Mosquito Control Department (MCD) implemented the ADAPCO GeoPro software system in order to streamline operations and improve documentation of inspection, surveillance and treatment activities. Since that time, it has become apparent that the software is not able to collect sufficient data for the entire department, continually failing to maintain connections and creating database errors. Given these deficiencies, staff has concluded that the software needs to be replaced because it is substandard and unable to meet the department’s financial, scheduling, and workflow needs. This replacement will increase efficiency and reporting capabilities in the Inspection Division, which currently uses GeoPro, and will allow the department to add software in our Impoundment Division that will replace paper record-keeping with an electronic work flow system. This will provide improved and expanded services that will modernize operations within our department, boosting both oversight and data collection that will help meet National Pollution Discharge Elimination System (NPDES) and Florida Department of Agriculture and Consumer Services (FDACS) requirements. MCD has worked with the Information Technology Department over the last year in researching the best possible replacement software that will address the specific needs of a mosquito control operation. We narrowed down the selections to Digital Map Products, Vermont Systems and Leading Edge Associates. The Leading Edge MapVision Enterprise 2.0 tracking/management software far surpasses the other two vendors’ products and provides the specific components needed by MCD that are not all provided by Digital Map and Vermont Systems. MCD budgeted $250,000 in the FY15-16 budget for this software replacement, and Leading Edge’s proposal can be implemented at up to $250,000. There are several significant shortcomings of the current package of software systems used by MCD, including GeoPro, FleetBoss GeoTab and GeoTracker. GeoPro software is used by Inspectors to document their activities on a daily basis, while GeoTab tracks vehicles and GeoTracker documents use of chemicals in the fogging trucks. -- GeoPro frequently crashes and recently was out of service for an entire day. System updates are TO: Mosquito Control District PRESENTED BY: Glenn Henderson, Interim Mosquito Control & Coastal Mgt. Serv. Dir. SUBMITTED BY: Mosquito Control & Coastal Management Services SUBJECT: Mosquito Control Software 4.C.1 Packet Pg. 10 Updated: 5/9/2016 11:11 AM by Katrina Slay Page 2 often problematic. -- It fails to continually sync mobile tablets used by inspectors to their desktop computers, reducing efficiency. -- GeoPro suffers regularly from double entries that taints compilations, which GeoPro technicians have not been able to resolve. -- This software does not keep stockroom inventory or help with required reporting templates. Staff has to use several Excel spreadsheets that are inefficient and slow down tracking and assessment. -- The FleetBoss GeoTab system does not always provide accurate travel routes. -- GeoTracker software does not always provide accurate flow rates of the chemicals being sprayed. As a result of these repeated problems, Inspection Division staff does not trust GeoPro, and employees constantly complain about its inadequacies. After significant vetting of software proposals, staff has great confidence in Leading Edge to service our growing software needs. The Leading Edge package will replace GeoPro, GeoTab and GeoTracker with online, non-downloadable software that can consolidate multi-source surveillance data in order to develop and deploy strategic mosquito larviciding and adulticiding response applications. Leading Edge is being used by several Mosquito Control Departments around Florida, with positive results. The MCD Interim Director and Manager visited the Orange County Mosquito Control to witness that department’s newly implemented software system. Staff received great feedback that is being used in implementing a package for St. Lucie County. The package will include 14 Windows-based tablets (separately priced) that will be used by Inspection Division staff (both inspectors and truck foggers) and by the Impoundment Division supervisor and foremen. It uses a web-based data management system that automates and streamlines every workflow associated with mosquito vector control. The core components include management, finance/billing, employee time tracking, operations, treatment applications, laboratory processed, maintenance, vehicles, and reporting. This advanced system features bar code management for inventory control, real-time tracking of vehicles (not possible with GeoPro), and synchronization with the State’s monthly reporting database. Another component offers a feature rich internet-based GPS tracking solution that provides users access to live vehicle tracking and asset management. The Leading Edge package includes onsite training, core software, licensing and vehicle-mounting systems. It will replace Excel datasheets with an integrated data collection and reporting system, eliminating paper documentation in the process. Benefits include: -- Safety through knowledge of location -- Security and assurance with live alerts through email and text messaging -- Decreased fuel costs and business redundancies -- Increased service technician productivity - more service calls 4.C.1 Packet Pg. 11 Updated: 5/9/2016 11:11 AM by Katrina Slay Page 3 -- Vehicle maintenance alerts -- Monitors chemical flow rates in spray trucks in real-time As mentioned, the Leading Edge MapVision package will take the place of the existing GeoPro, FleetBoss and GeoTracker systems. The annual recurring cost of the existing software packages, including licensing and ongoing data plans, is more than $21,000. With Leading Edge, this cost will be approximately $14,700, resulting in annual savings exceeding $6,000. PREVIOUS ACTION: The BOCC reviewed the proposed $250,000 software purchase during the FY15-16 budget cycle and funding was included in the approved budget. FINANCIAL IMPACT: There are sufficient funds budgeted in Mosquito Control’s Software account to purchase the requested software. Annual licensing, cellular data plans, and additional laptop costs will be funded in the affected MCD budgets. RECOMMENDATION: Staff recommends Board approval of contract and authorization for Chairman to sign as approved by the County Attorney, in order to purchase the Leading Edge Associates MapVision Enterprise tracking/management software and Board approval to procure this item in accordance with section 5.2(F)-Exempt Purchase, of the County Purchasing Manual. COMMISSION ACTION: Coordination/Signatures 4.C.1 Packet Pg. 12 ITEM NO. (ID # 3535) DATE: 05/17/2016 AGENDA REQUEST *CONSENT AGENDA\MOSQUITO CONTROL & COASTAL MGMT. SERVICES BACKGROUND: The Island Dunes Country Club on South Hutchinson Island is situated along a Mosquito Impoundment that is managed by St. Lucie County Mosquito Control Department (MCD). More than 20 years ago, two culverts were installed under the golf course in order to connect the Indian River to the mangrove marsh that is part of Mosquito Impoundment 10A. This was done in order to allow water exchange needed in order to maintain the health of the mangrove ecosystem in that area. This allows seasonal flooding that helps with the control of mosquitoes and sandflies. These two culverts are the only source of salt water exchange. About five years ago, the culverts developed a leak that Mosquito Control temporarily repaired. Last year, Island Dunes management notified Mosquito Control that our temporary fix had failed and that the culverts would need to be replaced. Upon inspection by Supervisor Richard Knott, this was determined to be true. MCD estimates that the costs of replacing these culverts will be $49,000. The Department has submitted a Capital Project request form for FY16 to pay for this work. The Country Club is closing for renovations in April 2017 and MCD suggesting making these improvements in May 2017. However, in order to access this portion of the golf course, MCD requires a Temporary Easement. We have attached a Temporary Easement signed by Island Dunes Country Club for your review and acceptance. PREVIOUS ACTION: June 28, 1994 - St. Lucie County Mosquito Control District accepted a Temporary Easement from Island Dunes Country Club, Inc. FINANCIAL IMPACT: The necessary funds for this work would come from Mosquito Control reserves pending approval of the FY16 Capital Improvement Project request. TO: Mosquito Control District PRESENTED BY: JoAnn Riley, Property Acquisitions Manager SUBMITTED BY: Property Acquisition Division SUBJECT: South Hutchinson Island Mosquito Impoundment 10A - Island Dunes Country Club, Inc. - Temporary Easement 4.C.2 Packet Pg. 13 Updated: 5/9/2016 10:07 AM by Katrina Slay Page 2 RECOMMENDATION: Staff recommends the Board accept the Temporary Easement from Island Dunes Country Club, Inc. authorize the Chairman to sign the Temporary Easement and direct staff to record the Temporary Easement in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: Coordination/Signatures 4.C.2 Packet Pg. 14 4.C.2.a Packet Pg. 15 At t a c h m e n t 4 . C . 2 . a : C u l v e r t R e p l a c e m e n t M a p ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 16 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 17 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 18 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 19 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 20 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 21 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 22 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 23 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 24 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 25 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) 4.C.2.b Packet Pg. 26 At t a c h m e n t 4 . C . 2 . b : T e m p o r a r y E a s e m e n t f r o m I s l a n d D u n e s ( 3 5 3 5 : T e m p o r a r y E a s e m e n t - I s l a n d D u n e s C o u n t r y C l u b , I n c . ) ITEM NO. (ID # 3532) DATE: 05/17/2016 AGENDA REQUEST *CONSENT AGENDA\MOSQUITO CONTROL & COASTAL MGMT. SERVICES BACKGROUND: The Harbor Branch Mangrove Marsh Restoration project to complete the hydrological reconnection and restoration of Impoundment 14C, a 178-acre mosquito impoundment located within the Harbor Branch Preserve project area, is nearly completed. The Mosquito Control Department has begun pumping operations to flood the marsh, expanding the County’s ecosystem management inventory for salt marsh mosquito control. In order to operate and maintain the impoundment, Mosquito Control employees must enter the preserve through gates on either the north or south ends of the dike that separates the Indian River from the marsh. Heavy equipment needed for dike repair and maintenance must enter through the northern gate on property owned by Coconut Cove, L.L.C. During construction of the marsh project, Coconut Cove provided the County with a Temporary Construction Easement, which expired on December 31, 2015. The County wishes to restore this Easement so that Mosquito Control can continue needed ingress and egress as part of the dike maintenance as well as upcoming dike stabilization projects planned for 2017 and 2018. While Mosquito Control desires to seek a Permanent Easement for this property, Coconut Cove, L.L.C. has agreed to extend the Temporary Easement through May 2017. This will allow time for the County to continue efforts to obtain a more lasting agreement to access the Harbor Branch Mangrove Marsh Preserve. PREVIOUS ACTION: February 19, 2013 - Board acceptance of a $999,403 grant from the Florida Fish and Wildlife Conservation Commission. October 15, 2013 - Board approval to re-bid Harbor Branch Mangrove Marsh Restoration project. December 17, 2013 - Board approved awarding Bid 14-002 to Blue Goose Growers, Inc. of Fort Pierce. TO: Mosquito Control District PRESENTED BY: JoAnn Riley, Property Acquisitions Manager SUBMITTED BY: Property Acquisition Division SUBJECT: Harbor Branch Mangrove Marsh - Temporary Easement 4.C.3 Packet Pg. 27 Updated: 5/9/2016 10:10 AM by Katrina Slay Page 2 April 15, 2014 - Board approved Temporary Construction Easement from Coconut Cove, L.L.C. with an expiration date of December 31, 2014. December 16, 2014 - Board approved Temporary Construction Easement from Coconut Cove, L.L.C. with an expiration date of December 31, 2015. FINANCIAL IMPACT: N/A RECOMMENDATION: Staff recommends the Board accept the Temporary Easement from Coconut Cove, L.L.C., authorize the Chairman to sign the Temporary Easement and direct staff to record the Temporary Easement in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: Coordination/Signatures 4.C.3 Packet Pg. 28 4.C.3.a Packet Pg. 29 At t a c h m e n t 4 . C . 3 . a : 2 0 1 6 A e r i a l V i e w ( 3 5 3 2 : T e m p o r a r y E a s e m e n t - H a r b o r B r a n c h M a n g r o v e M a r s h ) 4.C.3.b Packet Pg. 30 At t a c h m e n t 4 . C . 3 . b : 2 0 1 6 T e m p o r a r y E a s e m e n t f r o m C o c o n u t C o v e L L C ( 3 5 3 2 : T e m p o r a r y E a s e m e n t - H a r b o r B r a n c h M a n g r o v e M a r s h ) 4.C.3.b Packet Pg. 31 At t a c h m e n t 4 . C . 3 . b : 2 0 1 6 T e m p o r a r y E a s e m e n t f r o m C o c o n u t C o v e L L C ( 3 5 3 2 : T e m p o r a r y E a s e m e n t - H a r b o r B r a n c h M a n g r o v e M a r s h ) 4.C.3.b Packet Pg. 32 At t a c h m e n t 4 . C . 3 . b : 2 0 1 6 T e m p o r a r y E a s e m e n t f r o m C o c o n u t C o v e L L C ( 3 5 3 2 : T e m p o r a r y E a s e m e n t - H a r b o r B r a n c h M a n g r o v e M a r s h )