HomeMy WebLinkAboutAgenda Packet 08.16.2016
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MOSQUITO CONTROL DISTRICT
AGENDA
ST. LUCIE COUNTY
Regular Meeting
Tuesday, August 16, 2016
9:00 AM
St. Lucie County Commission Chambers
2300 Virginia Avenue
3rd Floor of Roger Poitras Building
Fort Pierce, FL 34982
BOARD MEMBERS
District No. 2, Chairman
TOD MOWERY
District No. 1, Vice-Chairman
CHRIS DZADOVSKY
District No. 3
PAULA A. LEWIS
District No. 4
FRANNIE HUTCHINSON
District No. 5
KIM JOHNSON
Mission Statement
To provide service, infrastructure and leadership necessary to advance a safe and sustainable community,
maintain a high quality of life, and protect the natural environment for all our citizens
Regular Meeting Tuesday, August 16, 2016 9:00 AM
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WELCOME
All meetings are televised.
All meetings provided with wireless internet access for public convenience.
Please turn off all cell phones and pagers prior to entering the commission chambers.
Please mute the volume on all laptops and PDAs while in use in the commission chambers.
GENERAL RULES AND PROCEDURES – Attached is the agenda, which will determine the order of business conducted at today’s Board
meeting.
INVOCATION-PLEDGE – To bring order and decorum to its meeting, the Board begins its meetings with an invocation followed by the
Pledge of Allegiance. Participation is voluntary.
CONSENT AGENDA – These items are considered routine and are enacted by one motion. There will be no separate discussion of
these items unless a Commissioner so requests.
REGULAR AGENDA – Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will
discuss individually, usually in the order listed on the agenda.
PUBLIC HEARINGS – These items may be heard on the first Tuesday at 6:00 P.M. or as soon thereafter as possible and on a third
Tuesday at 9:00 A.M. or as soon thereafter as possible, these time designations are intended to indicate that an item will not be
addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward,
one at a time. Comments will be limited to five minutes.
As a general rule when issues are scheduled before the Commission under department request or public hearing, the order of
presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the
Chairman will ask for public comment, (4) further discussion and action by the board.
ADDRESSING THE COMMISSION – Please state your name and address, speaking clearly into the microphone. If you have backup
material, please have eight copies for distribution.
NON-AGENDA ITEMS – These items are presented by an individual Commissioner or staff as necessary at the conclusion of the
printed agenda.
PUBLIC COMMENT – Time is allocated at the beginning of each meeting for the general public comment. Please limit comments to
three minutes.
DECORUM – Please be respectful of others’ opinions.
MEETINGS – All Board meetings are open to the public and are held on the first and third Tuesdays of each month; the first Tuesday
at 6:00 P.M. and the third Tuesday at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission
Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional
workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops.
Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to
attend this meeting should contact the Safety & Risk Manager at (772) 462-1783 or TDD (772) 462-1428 at least forty-eight (48)
hours prior to the meeting.
Regular Meeting Tuesday, August 16, 2016 9:00 AM
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1. CALL TO ORDER
2. APPROVAL OF MINUTES
A. Mosquito Control District minutes for the meeting of Tuesday, July 26, 2016
3. GENERAL PUBLIC COMMENT
4. CONSENT AGENDA
A. WARRANTS
1. Warrants Lists 42 through 44
B. COUNTY ATTORNEY
There are no items scheduled.
C. MOSQUITO CONTROL & COASTAL MANAGEMENT SERVICES
1. Zika Funding From Dept. of Health
Staff recommends the St. Lucie County Mosquito Control District approve a budget
resolution accepting $69,242.00 in funding from the Florida Department of Health for
Zika-virus mosquito prevention costs and authorization for the Chairman to sign
documents as approved by the County Attorney.
5. REGULAR AGENDA
There are no items scheduled.
6. MOTION TO ADJOURN
Generated 7/26/2016 11:32 AM
MOSQUITO CONTROL DISTRICT
ST. LUCIE COUNTY, FLORIDA
Regular Meeting
July 26, 2016 Convened: 10:09 AM
Adjourned: 10:09 AM
1. CALL TO ORDER
The meeting was called to order at 10:09 AM by District No. 1, Vice-Chairman Chris Dzadovsky
Attendee Name Title Status Arrived
Tod Mowery District No. 2, Chairman Absent
Chris Dzadovsky District No. 1, Vice-Chairman Present 10:09 AM
Paula A. Lewis District No. 3 Present 10:09 AM
Frannie Hutchinson District No. 4 Present 10:09 AM
Kim Johnson District No. 5 Present 10:09 AM
Howard Tipton County Administrator Present 10:09 AM
Heather Young Asst. County Attorney Present 10:09 AM
Edward Matthews Parks, Recreation & Facilities Director Present 10:09 AM
Don West Public Works Director Present 10:09 AM
Laurie Waldie Utility Director Present 10:09 AM
Beth Ryder Community Services Director Present 10:09 AM
Asheley Hepburn Office of Management & Budget Director Present 10:09 AM
Leslie Olson Director, Planning & Development Services Present 10:09 AM
John Wiatrak Airport Manager Present 10:09 AM
Ron Parrish Public Safety Director Present 10:09 AM
Ron Roberts Solid Waste Director Present 10:09 AM
Melissa Upton Clerk to the Board Present 10:09 AM
2. APPROVAL OF MINUTES
A. Mosquito Control District minutes for the meeting of Tuesday, June 21, 2016
2.A
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Regular Meeting Tuesday, July 26, 2016 9:00 AM
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RESULT: ACCEPTED [UNANIMOUS]
MOVER: Kim Johnson, District No. 5
SECONDER: Frannie Hutchinson, District No. 4
AYES: Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson, Kim Johnson
ABSENT: Tod Mowery
3. GENERAL PUBLIC COMMENT
4. CONSENT AGENDA
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kim Johnson, District No. 5
SECONDER: Paula A. Lewis, District No. 3
AYES: Chris Dzadovsky, Paula A. Lewis, Frannie Hutchinson, Kim Johnson
ABSENT: Tod Mowery
A. WARRANTS
1. Warrant Lists 37 through 41
5. PUBLIC HEARINGS
A. There are no items scheduled.
6. MOTION TO ADJOURN
There being no further business to be brought before the Board, the meeting was adjourned.
Please Note: Final minutes are recorded in the official minute books that are filed with the Clerk of the
Circuit Court and available for inspection upon request.
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ITEM NO. (ID # 3700)
DATE: 08/16/2016
AGENDA REQUEST *CONSENT AGENDA
BACKGROUND:
On July 13, 2016, the Florida Department of Health (DOH) notified St. Lucie County Mosquito Control
Department (SLCMCD) that it would provide $42,611 in funding from the Centers for Disease Control and
Prevention related to Zika-virus prevention costs incurred by SLCMCD during July. Per the Statement of
Work, this allocation must be applied to specific cost categories, and SLCMCD determined to use it for
personnel, chemical and supply costs. Subsequently, the DOH informed SLCMCD that it would provide an
additional $26,581 to be applied to Zika-related costs in August. Those funds will be used to purchase
chemicals.
This funding is being made available to several mosquito control districts around the state per the Office
of the Governor's Executive Order 16-29 related to the Zika Virus Health Emergency.
The funds will be appropriated as follows:
Revenue:
145-6234-334694, Florida Department of Health, $69,242
Appropriations:
145-6234-512000-600, Salaries, $8,371
145-6234-521000-600, FICA, $386
145-6234-524000-600, Workers Compensation, $393
145-6234-525000-600, Unemployment, $20
145-6234-552050-600, Safety Supplies, $132
145-6234-552000-600, Operating Supplies, $4,592
145-6234-552300-600, Chemicals, $55,348
TOTAL: $69,242
PREVIOUS ACTION:
N/A
TO: Mosquito Control District
PRESENTED BY: Glenn Henderson, Director, Mosquito Control & Coastal Mgt. Services
SUBMITTED BY: Mosquito Control & Coastal Management Services
SUBJECT: Zika Funding From Dept. of Health
4.C.1
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Updated: 8/2/2016 4:36 PM by Sophia Holt Page 2
FINANCIAL IMPACT:
Since these funds were not anticipated in FY16, funding is not appropriated in the adopted budget;
therefore, a budget needs to be established to expend these funds. The Florida Department of Health will
reimburse these funds being spent in July and August for Zika-related mosquito control expenses.
RECOMMENDATION:
Staff recommends the St. Lucie County Mosquito Control District approve a budget resolution accepting
$69,242.00 in funding from the Florida Department of Health for Zika-virus mosquito prevention costs and
authorization for the Chairman to sign documents as approved by the County Attorney.
COMMISSION ACTION:
Coordination/Signatures
4.C.1
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RESOLUTION
WHEREAS, subsequent to the adoption of St. Lucie County Mosquito Control District’s budget, certain
funds not anticipated at the time of adoption of the budget have become available from the Florida
Department of Health in the amount of $69,242 to mitigate the spread of the Zika virus for St. Lucie County.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the St. Lucie County Mosquito Control District to
adopt a resolution to appropriate and expend such funds.
NOW, THEREFORE, BE IT RESOLVED by the Mosquito Control District of St. Lucie County, Florida, in
meeting assembled this 16th day of August 2016, pursuant to Section 129.06 (d), Florida Statutes that such
funds are hereby appropriated for the fiscal year 2015-2016, and the County’s budget is hereby amended
as follows:
REVENUE
145-6234-334694 Florida Department of Health $69,242
APPROPRIATIONS
145-6234-512000-600 Salaries $ 8,371
145-6234-521000-600 FICA $ 386
145-6234-524000-600 Workers Compensation $ 393
145-6234-525000-600 Unemployment $ 20
145-6234-552050-600 Safety Supplies $ 132
145-6234-552000-600 Operating Supplies $ 4,592
145‐6234‐552300‐600 Chemicals $55,348
Total Appropriations $69,242
After motion and second the vote on this resolution was as follows:
Commissioner Tod Mowery, Chair XXX
Commissioner Chris Dzadovsky, Vice Chair XXX
Commissioner Frannie Hutchinson XXX
Commissioner Paula A. Lewis XXX
Commissioner Kim Johnson, Chair XXX
PASSED AND DULY ADOPTED THIS 16TH DAY OF AUGUST 2016.
ATTEST: MOSQUITO CONTROL DISTRICT
ST LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATTORNEY
4.C.1.a
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STATE OF FLORIDA, DEPARTMENT OF HEALTH (DOH)
ORDER TERMS AND CONDITIONS
The Department of Management Services (DMS) encourages agencies and eligible users to use
the most current purchase order terms and conditions for all purchases made within
MyFloridaMarketPlace system. DMS specifies that the terms and conditions are discretionary
and may be modified as needed by agencies and eligible users. Pursuant to this
acknowledgment, DOH rejects the DMS terms and conditions in its entirety. These terms and
conditions take precedence over any other terms and conditions.
For good and valuable consideration, received and acknowledged sufficient, DOH and
Contractor agree to the following terms and conditions:
1. Contractor is an independent contractor for all purposes hereof.
2. Contractor must comply with all laws, rules, codes, ordinances, and licensing
requirements that are applicable to the conduct of its business and performance of its
obligations under the purchase order.
3. The purchase order begins on the date of issuance, unless otherwise specified by DOH.
Contractual services or commodities to be provided by the Contractor must be
completed by the date specified on the purchase order’s end date.
4. The laws of the state of Florida will govern this purchase order. Venue for any legal
actions arising here from is Leon County, Florida, unless issuer is a county health
department, in which case, venue for any legal actions will be the issuing county.
5. Contractor agrees to perform all tasks and deliverables as set forth in the Statement of
Work and any attachments to the purchase order. DOH will be entitled at all times to be
advised as to the status of work being done by the Contractor under this purchase order.
6. Payment will be made by DOH upon submission of a properly certified invoice after
delivery and acceptance of commodities or contractual services is confirmed in writing
by DOH. Invoices must contain sufficient detail for audit thereof and must contain the
purchase order and the Contractor’s Federal Employer Identification Number or Social
Security Number.
7. Pursuant to section 215.422, Florida Statutes, agencies have five working days to
inspect and approve commodities or contractual services. Deliverables may be tested
for compliance with the Statement of Work’s specifications. Deliverables not
conforming to the Statement of Work’s specifications may be rejected and returned at
the Contractor’s expense. For any issues related to obtaining timely payment(s) from
agencies, Contractor may contact the Vendor Ombudsman at 850-413-5516, or call the
State Comptroller’s Hotline at 1-800-848-3792. Payments not received by the
Contractor in accordance with section 215.422, Florida Statutes, may result in an
interest penalty payment from the agency.
8. Any record of costs incurred under the terms of the purchase order must be maintained
and made available to DOH at all times during the period of the purchase order, and for
a period of three years thereafter, unless a longer retention period is specified by DOH
in writing. Documentation related to the records of costs incurred under this purchase
4.C.1.b
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order must include the Contractor’s general accounting records, with supporting
documents and records of the Contractor, all subcontractors performing work if
applicable, and all other records of the Contractor and subcontractors considered
necessary by DOH for audit.
9. Pursuant to section 287.0582, Florida Statutes, if the purchase order binds the State or
an executive agency for the purchase of services or tangible personal property for a
period in excess of one fiscal year, the State’s performance and obligation to pay under
this contract is contingent upon an annual appropriation by the Legislature.
10. Travel expenses are not reimbursable unless specifically authorized in writing, and will
be reimbursed in accordance with section 112.061, Florida Statutes.
11. Contractor guarantees the payment of all just claims for materials, supplies, tools, or
labor and other just claims against the Contractor or any employee, agent, subcontractor,
assignee, or delegate in connection with the purchase order.
12. Contractor agrees to maintain appropriate insurance as required by law and the
terms hereof.
13. Contractor must comply with the Health Insurance Portability and Accountability Act
(42 USC & 210, et seq.) and regulations promulgated thereunder (45 CFR Parts 160,
162, and 164), as required under the law.
14. Contractor must maintain confidentiality of all data, files, and records related to the
services or commodities provided pursuant to this purchase order and comply with all
state and federal laws, including, but not limited to sections 381.004, 384.29, 392.65,
and 456.057, Florida Statutes. Contractor’s confidentiality procedures must be
consistent with the most recent edition of DOH’s Information Security Policies, Protocols,
and Procedures. A copy of this policy will be made available from DOH upon request.
Contractor must comply with any applicable professional standards of practice with
respect to confidentiality of information.
15. Contractor agrees to indemnify, defend, and hold the state of Florida, its
officers, employees and agents harmless, to the full extent allowed by law, from all
fines, claims, assessments, suits, judgments, or damages, consequential or otherwise,
including court costs and attorneys’ fees, arising out of any acts, actions,
breaches, neglect or omissions of Contractor, its employees and agents, related to
this order, as well as for any determination arising out of or related to this order, that
Contractor or its employees, agents, subcontractors, assignees or delegates are
not independent contractors in relation to the DOH. This order does not constitute
a waiver of sovereign immunity or consent by DOH or the state of Florida or its
subdivisions to suit by third parties in any matter arising here from. Entities identified
in section 768.28(2), Florida Statutes are excluded from this provision.
16. All patents, copyrights, and trademarks arising, developed or created in the course or as
a result hereof are DOH property and nothing resulting from Contractor’s services or
provided by DOH to Contractor may be reproduced, distributed, licensed, sold or
otherwise transferred without prior written permission of DOH. This paragraph does
not apply to DOH purchase of a license for Contractor’s intellectual property. This
paragraph does not apply to state universities as defined in section 1001.705, Florida
4.C.1.b
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Statutes.
17. This paragraph applies only to state universities as defined in section 1001.705, Florida
Statutes:
1) Contractor will retain ownership of all intellectual property developed as
part of this purchase order in accordance with section 1004.23, Florida
Statutes. Intellectual property includes all copyrights, trademarks, and
patentable developments.
2) Contractor must notify the Florida Department of State of any intellectual
property developed as part of this contract in accordance with section
1004.23, Florida Statutes. Provider grants the state of Florida an
irrevocable, nonexclusive, and royalty-free license to use all intellectual
property developed under this contract for the complete lifetime of the
intellectual property rights.
3) If this contract is paid for with federal funds, Contractor will grant the
awarding federal agency an irrevocable, non-exclusive, and royalty-free
license to use all intellectual property developed under this contract for
the complete lifetime of the intellectual property rights.
18. If this purchase order is for personal services by Contractor, at the discretion of DOH,
Contractor and its employees, or agents, as applicable, agree to provide fingerprints
and be subject to a background screening conducted by the Florida Department of
Law Enforcement or the Federal Bureau of Investigation. The cost of the background
screening(s) are the responsibility of the Contractor. DOH, solely at its discretion,
reserves the right to terminate this agreement if the background screening(s) reveal
arrests or criminal convictions. Contractor, its employees, or agents will have no right
to challenge DOH’s determination pursuant to this paragraph.
19. DOH, at its sole discretion, unless otherwise prohibited by law, may require the
Contractor to furnish, a performance bond or negotiable irrevocable letter of credit or
other form of security for the satisfactory performance of work hereunder without any
additional cost to DOH. The type of security and amount is solely within the
discretion of DOH. Should DOH determine that a performance bond is needed to secure
the agreement, it will notify potential Contractors at the time of solicitation.
20. Section 287.057(17)(c), Florida Statutes, provides, “A person who receives a
contract that has not been procured pursuant to subsections (1) through (3) to
perform a feasibility study of the potential implementation of a subsequent contract,
who participates in the drafting of a solicitation or who develops a program for
future implementation, is not eligible to contract with the agency for any other
contracts dealing with that specific subject matter, and any firm in which such
person has any interest is not eligible to receive such contract. However, this
prohibition does not prevent a vendor who responds to a request for information from
being eligible to contract with an agency.”
Participation through decision, approval, disapproval, recommendation, preparation
of any part of a purchase request, influencing the content of any specification or
procurement standard, rendering of advice, investigation, or auditing, or any other
4.C.1.b
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advisory capacity constitutes participation in drafting of the solicitation.
21. Contractor must maintain Worker’s Compensation insurance as required by law.
22. Pursuant to sections 287.133 and 287.134, Florida Statutes, an entity or affiliate
which is on the Convicted Vendor List or the Discriminatory Vendor List may not
perform work as a contractor, supplier, subcontractor, or consultant under a
purchase order with any agency.
23. TERMINATION:
a) Termination at Will
1) This purchase order may be terminated by either party upon no less
than 30 calendar days’ notice in writing to the other party, without
cause, unless a lesser time is mutually agreed upon in writing by both
parties. The notice must be delivered by certified mail, return receipt
requested, or in person with proof of delivery. The provisions of this
paragraph do not apply to state universities as defined in section
1001.705, Florida Statutes.
2) Contracts between DOH and state universities, as defined in section
1001.705, Florida Statutes may be terminated by either party upon
no less than 90 calendar days’ notice in writing to the other party,
without cause, unless a lesser time is mutually agreed upon in writing
by both parties. The notice must be delivered by certified mail, return
receipt requested, or in person with proof of delivery.
b) Termination Because of Lack of Funds
In the event funds to finance this purchase order become unavailable, DOH
may terminate the purchase order upon no less than 24 hours’ notice in writing to
the Contractor. Notice must be delivered by certified mail, return receipt requested,
or in person with proof of delivery. DOH will be the final authority as to the
availability and adequacy of funds. In the event of termination of this contract,
Contractor will be compensated for any work satisfactorily completed prior to
notification of termination.
c) Termination for Breach
This purchase order may be terminated for the Contractor’s non-performance upon
no less than 24 hours’ notice in writing to Contractor by certified mail, return receipt
requested or in person with proof of delivery. If applicable, DOH may employ the
default provisions in Rule 60A-1.006(3), Florida Administrative Code. Waiver of
breach of any provisions of this purchase order will not be deemed to be a waiver
of any other breach and will not be construed to be a modification of the terms of
this contract. The provisions herein do not limit DOH’s right to remedies at law or in
equity.
24. The terms of this purchase order will supersede the terms of any and all prior or subsequent
agreements with DOH with respect to this purchase order. Accordingly, in the event of any
conflict, the terms of this order will govern.
4.C.1.b
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25. In accordance with Executive Order 11-116, “[t]he provider agrees to utilize the
U.S. Department of Homeland Security’s E-Verify system,
https://e- verify.uscis.gov/emp, to verify the employment eligibility of all new employees
hired during the contract term by the Provider. Provider will also include a requirement
in subcontracts that the subcontractor must utilize the E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during the
contract term. Contractors meeting the terms and conditions of the E-Verify System are
deemed to be incompliance with this provision.”
26. Contractor must not subcontract any work under the purchase order without the prior
consent of DOH. Contractor is responsible for ensuring satisfactory completion of all
subcontracted work. Contractor must not sell, assign, or transfer any of its rights, duties,
or obligations under the purchase order without the prior written consent of DOH. In the
event of any assignment, Contractor remains secondarily liable for performance of the
purchase order, unless DOH expressly waives it in writing. DOH may assign the
purchase order with prior written notice to the Contractor.
27. The employment of unauthorized aliens by any contractor is considered a violation
of Section 274A (e) of the Immigration and Nationality Act, 8 U.S.C. § 1324(a) (2006).
A contractor who knowingly employs unauthorized aliens will be subject to a unilateral
cancellation of the resulting purchase order.
28. Compliance with RESPECT: Pursuant to section 413.036(3), Florida Statutes, “It is
expressly understood and agreed that any articles that are the subject of, or required to
carry out, this contract shall be purchased from a nonprofit agency for the blind or for the
severely handicapped that is qualified pursuant to Chapter 413, Florida Statutes, in the
same manner and under the same procedures set forth in section 413.036(1) and (2),
Florida Statutes; and for purposes of this contract the person, firm, or other business entity
carrying out the provisions of this contract shall be deemed to be substituted for the state
agency insofar as dealings with such qualified nonprofit agency are concerned.”
Additional information about the designated nonprofit agency and the products it offers is
available at http://www.respectofflorida.org.
29. Compliance with PRIDE: Pursuant to section 946.515(6), Florida Statutes, “It is
expressly understood and agreed that any articles which are the subject of, or required
to carry out, this contract shall be purchased from the corporation identified under
chapter 946, Florida Statutes., in the same manner and under the same procedures set
forth in section 946.515(2) and (4), Florida Statutes.; and for purposes of this contract
the person, firm, or other business entity carrying out the provisions of this contract shall
be deemed to be substituted for this agency insofar as dealings with such corporation
are concerned.”
Additional information about PRIDE and the products it offers is available at
http://www.pride-enterprises.org.
30. A purchase order may only be modified by a change order and must be agreed to by
both DOH and the Contractor.
31. DOH will not contract with a Contractor that restricts the employment of its employees
or subcontractors after conclusion or termination of a DOH purchase order. By
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accepting this order, Contractor agrees to this provision.
32. Pursuant to section 119.0701, Florida Statutes, Contractor must keep and maintain
public records that ordinarily and necessarily would be required by DOH in order to
perform the service(s) required by this contract. Contractor must allow access to the
public records it maintains on the same terms and conditions that a public agency
would, at a cost that does not exceed the costs provided in Chapter 119, Florida
Statutes or otherwise by law. Contractor must ensure that public records that are
exempt or confidential and exempt from public records disclosure are not disclosed,
except as authorized by law. Contractor must meet all requirements for retaining
public records and transfer, at no cost, to DOH, all public records in the possession
of the contractor upon termination of the contract and destroy duplicates that are
exempt or confidential from public records disclosure requirements. Contractor must
provide any electronic records to DOH in a format that is compatible with DOH’s IT
systems.
33. Pursuant to sections 11.06 and 216.347, Florida Statutes, purchase order funds are not
to be used for the purpose of lobbying the Legislature, the judicial branch, or an Agency.
However, section 287.058(6), Florida Statutes does not prohibit the Contractor from
lobbying the executive or legislative branch concerning the scope of services,
performance, term, or compensation regarding the purchase order, after the execution
and during the term of the purchase order.
34. The state of Florida, Department of Financial Services requires vendors doing business
with the State to submit a Substitute Form W-9 electronically. Vendors who do not have
a verified Substitute Form W-9 on file will experience delays in processing contracts or
payments from the State of Florida For more information go to:
https://flvendor.myfloridacfo.com/.
35. MyFloridaMarketPlace Fees: Pursuant to Rule 60A-1.031, Florida Administrative Code
the following language is added:
The State of Florida, through the Department of Management Services, has
instituted MyFloridaMarketPlace, a statewide eProcurement system pursuant to
section 287.057(22), Florida Statutes. Payments issued by agencies or eligible users
to Vendors for purchases of commodities or contractual services are subject to
Transaction Fees, as prescribed by Rule 60A-1.031, Florida Administrative Code, or
as may otherwise be established by law. Vendors shall submit monthly reports
required by the rule. All reports shall be subject to audit. Failure to pay Transaction
Fees or submit reports shall constitute grounds for default and exclusion from business
with the State of Florida.
36. Cooperation with Inspectors General: Contractor acknowledges and understands
that it has a duty to and will cooperate with the inspector general in any investigation,
audit, inspection, review, or hearing pursuant to section 20.055(5), Florida Statutes.
37. Commodities Logistics: The following provisions apply to all purchase orders
unless indicated otherwise in the Scope of Work or purchase order:
a) All purchases are F.O.B. destination, transportation charges prepaid.
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b) Each shipment must be shipped to the address indicated on the face of the
purchase order and marked to the attention of the individual identified, if any.
Each shipment must be labeled plainly with the purchase order number and
must show the gross, tare, and net weight. A complete packing list must
accompany each shipment. This paragraph will also apply to any third party
who ships items on behalf of the Contractor.
c) No extra charges must be applied by Contractor for boxing, crating, packing, or
insurance.
d) The following delivery schedule will apply: 8:00 a.m. to 4:00 p.m., Monday through
Friday, excluding legal holidays.
e) If delivery to the specified destination cannot be made on or before the specified
date, notify DOH immediately using the contact information provided in the
MyFloridaMarketPlace system.
f) DOH assumes no liability for merchandise shipped to other than the
specified destination.
g) Deliverables received in excess of quantities specified may, at DOH’s
option, be returned at the Contractor’s expense. Substitutions are not
permitted.
38. All limited liability companies, corporations, corporations not for profit, and
partnerships seeking to do business with the State must be registered with the
Florida Department of State in accordance with the provisions of Chapters 605,
607, 617, and 620, Florida Statutes, respectively prior to Contract execution. The
Department retains the right to ask for verification of compliance before Contract
execution. Failure of the selected contractor to have appropriate registration may
result in withdrawal of Contract award.
39. If the Contractor has questions regarding the application of
Chapter 119, Florida Statutes, to the Contractor’s duty to
provide public records relating to this contract, contact the
custodian of public records at (850) 245-4005, or by emailing
PublicRecordsRequest@flhealth.gov; mailing address 4052
Bald Cypress Way, Bin A02, Tallahassee, FL 32399.
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