HomeMy WebLinkAboutAgenda Packet 01.06.2015
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MOSQUITO CONTROL DISTRICT
AGENDA
ST LUCIE COUNTY
Regular Meeting
Tuesday, January 6, 2015
6:00 PM
Shows
2300 Virginia Ave.
Fort Pierce, FL 34982
COUNTY COMMISSION MEMBERS
District No. 5, Chair
KIM JOHNSON
District No. 1, Vice-Chair
CHRIS DZADOVSKY
District No. 2
TOD MOWERY
District No. 3
PAULA A. LEWIS
District No. 4
FRANNIE HUTCHINSON
Mission Statement
To provide service, infrastructure and leadership necessary to advance a safe and sustainable community,
maintain a high quality of life, and protect the natural environment for all our citizens
Regular Meeting Tuesday, January 6, 2015 6:00 PM
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WELCOME
All meetings are televised.
All meetings provided with wireless internet access for public convenience.
Please turn off all cell phones and pagers prior to entering the commission chambers.
Please mute the volume on all laptops and PDAs while in use in the commission chambers.
GENERAL RULES AND PROCEDURES – Attached is the agenda, which will determine the order of business conducted at today’s Board
meeting.
INVOCATION-PLEDGE – To bring order and decorum to its meeting, the Board begins its meetings with an invocation followed by the
Pledge of Allegiance. Participation is voluntary.
CONSENT AGENDA – These items are considered routine and are enacted by one motion. There will be no separate discussion of
these items unless a Commissioner so requests.
REGULAR AGENDA – Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will
discuss individually, usually in the order listed on the agenda.
PUBLIC HEARINGS – These items may be heard on the first Tuesday at 6:00 P.M. or as soon thereafter as possible and on a third
Tuesday at 9:00 A.M. or as soon thereafter as possible, these time designations are intended to indicate that an item will not be
addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward,
one at a time. Comments will be limited to five minutes.
As a general rule when issues are scheduled before the Commission under department request or public hearing, the order of
presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the
Chairman will ask for public comment, (4) further discussion and action by the board.
ADDRESSING THE COMMISSION – Please state your name and address, speaking clearly into the microphone. If you have backup
material, please have eight copies for distribution.
NON-AGENDA ITEMS – These items are presented by an individual Commissioner or staff as necessary at the conclusion of the
printed agenda.
PUBLIC COMMENT – Time is allocated at the beginning of each meeting for the general public comment. Please limit comments to
three minutes.
DECORUM – Please be respectful of others’ opinions.
MEETINGS – All Board meetings are open to the public and are held on the first and third Tuesdays of each month; the first Tuesday
at 6:00 P.M. and the third Tuesday at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission
Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional
workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops.
Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to
attend this meeting should contact the Safety & Risk Manager at (772) 462-1783 or TDD (772) 462-1428 at least forty-eight (48)
hours prior to the meeting.
Regular Meeting Tuesday, January 6, 2015 6:00 PM
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I. CALL TO ORDER
II. APPROVAL OF MINUTES
There are no items scheduled.
III. GENERAL PUBLIC COMMENT
IV. CONSENT AGENDA
A. WARRANTS
There are no items scheduled.
B. MOSQUITO CONTROL & COASTAL MANAGEMENT SERVICES
Contract Amendment #1 - Harbor Branch Mangrove Marsh Restoration
Staff recommends Board approval of the First Amendment to Contract C14-01-035 and
the associated Budget Amendment #BA15-006 and authorization for the Chair to sign
documents as approved by the County Attorney.
V. PUBLIC HEARINGS
There are no items scheduled.
VI. MOTION TO ADJOURN
ITEM NO. (ID # 2621)
DATE: 01/06/2015
AGENDA REQUEST *CONSENT
AGENDA\MOSQUITO CONTROL
& COASTAL MGMT. SERVICES
BACKGROUND:
Purpose
The purpose of the Harbor Branch Mangrove Marsh Restoration project is to complete the hydrological
reconnection and restoration of Impoundment 14C, a 178-acre mosquito impoundment located within
the Harbor Branch Preserve project area. The project includes excavation of 4,100 linear feet of
perimeter ditch and placement of the dredged fill into 2,200 linear feet of geotubes (or equivalent),
reconstruction of 11,070 linear feet of geotextile-wrapped dike, installation of 10,880 linear feet of
shoreline rip/rap and installation of 17, 30-inch diameter corrugated aluminum pipes.
The culverts will provide exchange of tidewater between the estuary and the wetlands of the site,
improving the quality and function of the wetlands and the estuary by transporting marine organisms
back and forth between them and removing nutrients and toxic materials from the estuarine waters
through wetland bioremediation. The hydrological connection provided by the culverts also allows for the
marsh nursery functions to be enhanced in the wetlands and in adjacent seagrass beds and enhances
wetland mangrove growth and survival, while also eradicating exotic plants from the wetlands.
Background
The District received two grants for the Harbor Branch Mangrove Marsh Restoration Project. The first
was a grant from the South Florida Water Management District (SFWMD) in the amount of $100,000 for
the installation of a quad-pumping system. The second grant was received from the Florida Fish &
Wildlife Conservation Commission. (FFWCC) in the amount of $999,403 for marsh restoration of
Impoundment 14C. These grants were accepted by the BCC on February 19, 2013.
Delay #1 -
The project was originally bid on July 14, 2013. All of the proposals received were over budget. The
lowest bidder, S.E. Cline, was deemed non-responsive due to the use of unapproved geotextile material
proposed for erosion. The BCC granted authorization to re-bid the project on October 15, 2013 and the
TO: Mosquito Control District
PRESENTED BY: Sherry Burroughs, Mosquito Control and Coastal Mgt. Serv. Director
SUBMITTED BY: Mosquito Control & Coastal Management Services
SUBJECT: Contract Amendment #1 - Harbor Branch Mangrove Marsh Restoration
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construction contract was awarded to Blue Goose Construction, Inc. on December 17, 2013. The FFWCC
grant / contract agreement was amended (Amendment #1) to adjust the schedule and corresponding
deliverables and was approved by the Board on April 15, 2014.
Delay #2 -
Blue Goose Construction, Inc., was given notice to proceed on February 13, 2014. Access issues and
concerns arose shortly thereafter between the contractor and Harbor Branch Oceanographic Institute
/Florida Atlantic University (FAU), specifically relating to concerns of damage of brick pavers due to heavy
truck traffic, access during school hours, construction work lay down locations and security. FAU
Administration would not allow construction access without a memorandum of understanding from the
County/District.
An alternative access was achieved via temporary construction easement from a private property owner
on the north side. As a result, mobilization was delayed by three months and did not take place until the
week of May 12, 2014. The contractor then began work of clearing of the dike and installing one culvert
to access the dike from the north. As a result of the three month delay, the grant / contract agreement
needed to be modified again (Amendment #2) to push the project deadline and deliverables back.
Amendment #2 was approved by the County/District on June 20, 2014.
Delay #3 -
In early June, the site received a considerable amount of rainfall and the contractor indicated they were
unable to continue with dike construction work. In addition, the contractor reported significant problems
with the dike soils sinking and the additional fill sloughing out into the impoundment ditch. On June 25,
the contractor notified District staff that they had demobilized equipment from the site.
Subsequently, the District’s Engineering Consultant, Kimley-Horn, reviewed and evaluated the field
conditions and recommended the District hire a geotechnical firm to provide a soil analysis and provide
recommendations as to how to proceed. A work authorization was issued to Dunkleberger Engineering &
Testing, Inc.(Dunkleberger) to perform geotechnical analysis and provide recommendations to correct the
soil issues to allow the construction to progress. Notice to proceed was issued to Dunkleberger on August
14, 2014 and submitted a geotechnical report to the District on September 8, 2014.
In addition, the Florida Fish & Wildlife Conservation Commission has awarded the District an additional
$150,000 grant to further expand the restoration efforts. Several meetings have occurred between
engineer, geotechnical staff, contractor, granting agency, Purchasing staff and District personnel to get
this project back on schedule and discuss the additional grant work. As such, a contract amendment is
being requested to address the following.
1. Address cost for the modified construction process as a result of soil conditions; and
2. Provide scope to stabilize an additional 980 linear feet of dike, install tide gates and manatee
exclusion devices on the culverts, and installation of rip-rap along the dike.
PREVIOUS ACTION:
· February 19, 2013 - Board acceptance of a $100,000 grant (Agreement #4600002800) from South
Florida Water Management District and approval of the corresponding budget resolution.
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Updated: 12/29/2014 10:23 AM by Patty Marston-Duva Page 3
· February 19, 2013 - Board acceptance of a $999,403 grant (Contract #12395) from the Florida Fish
& Wildlife Conservation Commission (FFWCC) and approval of the corresponding budget
resolution.
· October 15, 2013 - Board approval to re-bid Harbor Branch Mangrove Marsh Restoration project.
· December 17, 2013 - Board awarded construction contract to Blue Goose Growers, Inc. of Ft
Pierce, in the amount of $995,287.
· April 15, 2014 - Board approved Amendment No. 1 to the FFWCC grant contract (Contract #12395)
for the Harbor Branch Mangrove Marsh Restoration Project to address project delays and financial
reporting criteria from FFWCC.
· April 15, 2014 - Board approved the Temporary Construction Easement from Coconut Cove, LLC
for construction access to Impoundment 14C.
· June 20, 2014 - County Administrative approval of Amendment No. 2 to the FFWCC grant contract
(Contract #12395) to adjust schedule and deliverable dates back due to project delays.
· December 18, 2014 - Board acceptance of a second grant from the Florida Fish & Wildlife
Conservation Commission (Contract #12949) in the amount of $150,000 and approval of the
corresponding budget resolution
· December 18, 2014 - Board approval of the Temporary Construction Easement from Coconut
Cove, LLC for construction access to Impoundment 14C to extend to the easement until December
2015.
FINANCIAL IMPACT:
The financial impact of this contract amemdment will total $296,160.50. The second grant from FFWCC
will cover $150,000 of this work and the remainder of the funds, totaling $146,161 will be transferred
from the Reserve accounting string 145-9910-599300-800 to Infrastructure accounting string 145-6233-
563000-136601.
RECOMMENDATION:
Staff recommends Board approval of the First Amendment to Contract C14-01-035 and the associated
Budget Amendment #BA15-006 and authorization for the Chair to sign documents as approved by the
County Attorney.
COMMISSION ACTION:
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Updated: 12/29/2014 10:23 AM by Patty Marston-Duva Page 4
Coordination/Signatures
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BUDGET AMENDMENT REQUEST FORM
REQUESTING DEPARTMENT: Mosquito Control - Impoundment Operations
PREPARED DATE: 12/4/2014
AGENDA DATE: 12/16/2014
ACCOUNT NUMBER ACCOUNT NAME AMOUNT
TO:145-6233-563000-136601 Infrastructure $146,161
FROM:145-9910-599300-800 Reserves $146,161
REASON FOR BUDGET AMENDMENT:To cover contract amendment #1 with Blue Goose
Construction, Inc. for work performed within Impoundment 14C for the Harbor Branch
Preserve Mangrove Restoration Project.
RESERVE BALANCE:$4,107,038
THIS AMENDMENT:($146,161)
REMAINING BALANCE: $3,960,877
DEPARTMENT APPROVAL:
OMB APPROVAL:
BUDGET AMENDMENT #: BA15-006
DOCUMENT # & INPUT BY:
4.B.a
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