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Home My WebLink AboutAgenda Packet 01-10-06JANUARY 10, 2006 9:00 A.M. BOARD OF COUNTY COMMISSIONERS AGENDA REVISED 119106 WELCOME ALL MEETINGS ARE TELEVISED. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS — These items are usually heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM — Please be respectful of others opinions MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting, BOARD OF COUNTY COMMISSIONERS www.co.st-lucie.fl.us Doug Coward, Chairman District No. 2 Chris Craft, Vice Chairman District No. 5 Joseph E. Smith District No.1 Paula A. Lewis District No. 3 Frannie Hutchinson District No. 4 January 10, 2006 9:00 A.M. Invocation Pledge of Allegiance MINUTES • Approve the minutes of the meeting held on December 20, 2005. 2. PROCLAMATIONSIPRESENTATIONS A. Reading of the announcements by the County Administrator. 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA PUBLIC HEARINGS 5A. There are no public hearing scheduled for January 10, 2006. END OF PUBLIC HEARINGS GROWTH MANAGEMENT Approval to amend a 2003 Job Growth Investment Grant with Twin Vee PowerCats, Inc. The amendment would adjust the number of jobs to be created during the year two phase -in period from 42 to 37 and result in a $14,000 payment. The amendment does not reduce the number of jobs to be created after the phase -in period — Staff recommends adjusting the number of jobs to be created in year two of the phase in to 37 from 42 and making a payout of $14,000. The total number of jobs to be created will not change. Next year Twin Vee will have to create 33 new jobs to meet the required job level in the agreement. .i � f 6 � i✓L'' 7. GROWTH MANAGEMENT yGj Approval to amend a 1999 Job Growth Investment Grant with Bee Electronics. The amendment would adjust the number of jobs to be created from 77 to 69 and result in an $11,500 payment — Staff recommends adjusting the number of jobs to be created to 69 from 77 and making the last payout of $11,500. A revised Job Growth Investment Grant agreement is being developed that will have a partial payment clause that would allow for a payment in situations like the Bee Electronics. The intention is to foster job growth and the agreement should not be an all or nothing agreement. It should be flexible to compensate the business if they create a high percentage of the jobs. When the revised agreement is completed, it will be returned to the BOCC for approval. Regular Agenda January 10, 2006 Page Two 8. ADMINISTRATION Approval of the top five (5) St. Lucie County Roadway projects for inclusion in the Regional Roadway Network for the Transportation Regional Incentive Roadway Network Program (TRIP) — Consider staff recommendation to approve these five projects as the top five (5) St. Lucie County Roadway projects for inclusion in the Regional Network for the Transportation Regional Incentive Roadway Network Program (TRIP), and authorize staff to transmit this project listing to the St. Lucie County MPO. 9. COUNTY ATTORNEY South 2511 Street Improvement Project— Peterson Parcel — Settlement Offer— Consider staff recommendation to approve the proposed offer. 10. COUNTY ATTORNEY Lennard Road MSBU improvement Project -Henson Parcel -Settlement Offer — Consider staff recommendation to approve the proposed settlement offer. CONSENT AGENDA 1. WARRANTS LIST Approval of Warrant List No. 12, 13 and 14. 2. COUNTY ATTORNEY A. Resolution No. 05-023 Extending the State of Emergency for Hurricane Frances; and Resolution No. 05-024 Extending the State of Emergency for Hurricane Jeanne — Consider staff recommendation to approve Resolution No. 05-023 and Resolution 05-024 and authorize the Chairman to sign the Resolutions. B. Resolution No. 05-025 extending the State of Emergency for Hurricane Wilma — Consider staff recommendation to approve Resolution No. 05-025 and authorize the Chairman to sign the Resolution. C. Ordinance No. 06-006 - Amending Section 1-20-17 of Division 1 of Article II of Chapter 1-20 of the Code of Ordinances of St. Lucie County, Florida, by prohibiting parking on Metzger Road (both sides) the entire length of the right o fway, 200' on the north side and 245' on the south side from Angle Road to N. 39th Street; and by prohibiting parking on North 391h Street (both sides) the entire length of the right of way, 210' on the east side and 244' on the west side from the Metzger Road Intersection and 250' south of the Metzger Road Intersection (both sides) — Consider staff recommendation to grant permission to advertise the attached Ordinance No. 06-006 as drafted. D. Revocable License Agreement — North Savannas Flow Way — Top of Ridge Venture, L.L.C. — Consider staff recommendation to approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct staff to record the Agreement in the Public Records of St. Lucie County. E. St. Lucie Landing — Subdivision Improvement Agreement — Consider staff recommendation to approve the Subdivision Improvement Agreement and authorize the Chairman to sign the Agreement. F. Palm Breezes — Phase I — Subdivision Improvement Agreement — Consider staff recommendation to approve the Subdivision Improvement Agreement and authorize the Chairman to sign the Agreement. G. Indemnification Agreement — Holiday Out Recreation Hall Association at St. Lucie — Official Polling Place for Precinct No. 15 and Precinct No. 54 — Consider staff recommendation to approve the Indemnification Agreement between the County and Holiday Out Recreation Association at St. Lucie and authorize the Chairman to sign the Agreement. H. Interim County Attorney — It is the recommendation of the County Attorney, that Assistant County Attorney Heather Young be appointed Interim County Attorney. 3. PARKS AND RECREATION A. State of Florida, Department of Agriculture and Consumer Services Grant — FDACS Contract No. 010475 and Budget Resolution No. 06-013 — Consider staff recommendation to approve Budget Resolution No. 06-013 and acceptance of the grant from the Florida Department of Agriculture and Consumer Services in the amount of $175,000.00, B. State of Florida, Department of Agriculture and Consumer Services Grant — FDACS Contract No. 010475 and Budget Resolution No. 06-012 - Consider staff recommendation to approve Budget Resolution No. 06-012 and acceptance of the grant from the Florida Department of Agriculture and Consumer Services in the amount of $21,200.00. C. Proposed admission, parking, and menu prices at Tradition Field Stadium for the 2006 season — Consider staff recommendation to approve the proposed 2006 price lists submitted by the Mets for Tradition Field Stadium. Consent Agenda January 10, 2006 Page Two D. RFP Number 05-073 (Horseback Riding on the Beach) — Consider staff recommendation to approve the proposal and award a contract to Alan and Colleen Hayes in response to RFP 05-073 (Horseback Riding on the Beach). Authorize the Chairman to sign the contract as drafted by the County Attorney. E. Purchase of one 11x20 Shed for the Fort Pierce Little Leagues at Elks Park — Equipment Request No. 06-236 — Consider staff recommendation to approve the purchase of one 11x20 utility shed in the amount of $4,510.00 to allow the Fort Pierce Little Leagues to resume normal operations. F. Resolution No. 06-020 — Sports Policy — Consider staff recommendation to approve Resolution No. 06-020, adopting a Sports Policy for the Parks and Recreation Department. G. Resolution No. 06-019 - Revised Recreation Facilities Rates and Fees — Consider staff recommendation to approve Resolution No. 06-019, amending the current rates and fees charged use of the County's Recreation Facilities. 4. MANAGEMENT AND BUDGET A. Approval of State Attorney request to purchase and install a new Photo ID and Proximity Card Access System at the 411 and 415 South 2nd Street Office. Request usage of funds from the Technology $2 Recording Fee — Consider staff recommendation to approve the State Attorney request to use funds from the Technology $2 Recording Fee to purchase and install a new Photo I. D. and Proximity Card Access system. B. Sheriffs Office Budget Draw Down Request — Consider staff recommendation to approve the Sheriffs request for a double draw down of his budget for the month of January 2006 as outlined by Florida Statute 30.50 (1). 5. COMMUNITY SERVICES Approval of Budget Resolution No. 06-017 to set up funds consistent with the approved Interlocal Agreement with the Fort Pierce Housing Authority — Consider staff recommendation to approve Budget Resolution No. 06-017 consistent with the Interlocal Agreement with the Fort Pierce Housing Authority. 6. PUBLIC WORKS A. Road and Bridge Division — Approval of Waiver of a Traffic Impact Study for the Empress West Minor Site Plan — Consider staff recommendation in accordance with Section 11.02.09.4a.3 of the St. Lucie County Land Development Code (LDC) that the County Commission grant the request for the waiver of the required Traffic Impact Study. B. Road and Bridge Division — Approval of Waiver of a Traffic Impact Study for the Tailer's Cove PUD — Consider staff recommendation in accordance with Section 11.02.09.4a.3 of the St. Lucie County Land Development Code (LDC) that the County Commission grant the request for the waiver of the required Traffic Impact Study. C. Engineering Division — Work Authorization No. 25 to the Contract with Dunkelberger Engineering & Testing Inc. for Professional Soil Testing Services for the Gordy Road Recreation Area — Consider staff recommendation to approve Work Authorization No. 25 to the Contract for Professional Soil Testing Services with Dunkelberger Engineering & Testing, Inc., for the Gordy Road Recreation Area in the amount not to exceed $12,500.00, and authorize the Chairman to sign. D. Engineering Division — SR 615 S. 25th Roadway Widening (Midway Road — Edwards Road) — First Amendment to Work Authorization No. 16 with Dunkelberger Engineering & Testing, Inc., to provide geotechnical testing services — Consider staff recommendation to approve the First Amendment to Work Authorization No. 16 with Dunkelberger Engineering & Testing, Inc., to provide geotechnical testing services in the amount not to exceed $100,000.00 for the S. 25th Street Roadway Widening Project (Midway Road -Edwards Road), and authorize the Chairman to sign. Consent Agenda January 10, 2006 Page Three E. Engineering Division - Approve Change Order No. 2 in the amount of $39,570.00 for the replacement and compaction of soils from Station 387+60 to 399+60 for the Water Main Extension SR 5 (US-1) Project, Easy St. north to Ulrich Rd. Construction of the project is nearly complete. Change Order No. 2 is for the additional work and soil exchange quantities completed through December 15, 2005, A final change order for the replacement and compaction of soils for the remainder of the project is forthcoming — Consider staff recommendation to approve and authorize the Chair to sign Change Order No. 2 in the amount of $39,570.00 for a total contract price of $361,634.18 to Ditchdiggers, Inc. for the replacement and compaction of soils from Station 387+60 to 399+60 for the Water Main Extension SR 5 (US-1) Project, Easy St. north to Ulrich Rd. F. Code Compliance Division — Release of Order — 2601 Walker Drive, Fort Pierce, Florida — Consider staff recommendation to release the order. 7. SOLID WASTE Staff requests the Board approve Revised Equipment Requests - Consider staff recommendation to approve Revised Equipment Request # E006-200 for an air compressor approved during budget hearings for a total of $3,295 (total budget impact $995), Equipment Request #06-227 for a replacement Gator Utility Vehicle at a total cost of $9,235 Equipment Request #06-228 for a replacement printer at a total cost of $1,717 Equipment Request #06-229 for a new radio for the Solid Waste Director's vehicle at a total cost of $1,675 Equipment Request #06-230 for a replacement pump replacing one that failed at a total cost of $ 2,095 and Equipment Request #06-235 for one ice machine to replace machine no longer working for a total cost of $ 1,952. Funds are available in the Machinery and Equipment account due to management decision not to purchase EQ06-194 (Neptunis) in the amount of $375,000. 8. PURCHASING A. Approval of Hurricane Related Purchases — Consider staff recommendation to approve the list of hurricane related purchases. B. Award Bid No. 06-015 — Purchase of One (1) Skid Steer Loader — Consider staff recommendation to award Bid No. 06-015 to the low bidder, Mr, Lift Truck, for a total purchase price of $39,989. C. Approval of First Amendment to Work Authorization (WA) No. 1 Continuing Engineering Services Contract No. 05-04- 177 with LBFH, Inc. — Consider staff recommendation to approve the First Amendment to Work Authorization No. 1 (amended to include a schedule), and authorize the Chairman to sign the Amendment as prepared by the County Attorney. D. Approval of First Amendment to Work Authorization (WA) No. 4 to Continuing Engineering Services Contract CO3-09- 767 with LBFH, Inc. — Consider staff recommendation to approve the First Amendment to Work Authorization No. 4 which amends the schedule, and authorize the Chairman to sign the Amendment as prepared by the County Attorney. E. Scrivener Error on December 13, 2005 Agenda Request to Award Bid #06-011 — Purchase & Installation of Two (2) 12,000-Gallon, Above Ground, Fire Resistant Fuel Tanks - approve the correction to the scrivener error for Bid 406- 011 awarded to Earth Remediation Services, and authorize the Chairman to sign the contract in the corrected amount of $138,450 as prepared by the County Attorney. Consent Agenda January 10, 2006 Page Four 9, ADMINISTRATION A. Request for Board consideration of placing a six month temporary tent structure and a storage shed on the north side of Chuck's Seafood Restaurant — Consider staff recommendation to approve the installation of a temporary tent structure and a storage shed at Chuck's Seafood Restaurant for a period of six month, contingent upon Mr. Angelos obtaining a Building Permit from the City of Fort Pierce. B. Commissioner Lewis has requested that Marty Sanders serve as her appointee on the Smart Growth Advisory Ad Hoc Committee — Consider staff recommendation to ratify Commissioner Lewis' appointment of Mr. Sanders to the Smart Growth Advisory Ad Hoc Committee, C. Commissioner Lewis has requested that Johnathan Ferguson serve as her appointee on the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee — Consider staff recommendation to ratify Commissioner Lewis' appointment of Mr. Ferguson to the Transfer Development Rights (TDR) Advisory Ad Hoc Committee, D. Commissioner Lewis has requested that Gary Roberts serve as her appointee on the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee — Consider staff recommendation to ratify Commissioner Lewis' appointment of Mr. Roberts to the Transfer Development Rights (TDR) Advisory Ad Hoc Committee. E. Extension of Contract with Marlowe and Company for Federal Lobbyist Services — Consider staff recommendation to enter into an agreement as drafted by the County Attorney with Marlowe and Company for the period of January 1, 2006 to December 31, 2006 in the amount of $24,000 for Federal Lobbyist Services other than beach renourishment. 10. PARKS REFERENDUM Work Authorization to Contract C05-05-248 Culpepper & Terpening, Inc. for boundary site surrey and topography work at Lawnwood Recreation Complex — Consider staff recommendation to approve the Work Authorization to Culpepper and Terpening to complete the boundary site survey and topography work at the Lawnwood Recreation Complex in the amount of $26,000.00. 11. PUBLIC SAFETY Certificate of Public Convenience and Necessity (CON) — Permission to Advertise for Public Hearing on Application of A Quality Care Transport for Class F CON — Consider staff recommendation to grant permission to advertise for a public hearing on A Quality Care Transport's application for a Class F CON to be held at 9:00 a.m. on February 14, 2006. ANNOUNCEMENTS January 10, 2006 The annual Party in the Park event sponsored by the Conservation Alliance of St. Lucie County in cooperation with the Ft. Pierce Inlet State Park will be held on January 21, 2006 from 10:00 a.m. until 3:00 p.m. at the Fort Pierce Inlet State Park. This year's theme is "Nature Needs You." 2. St. Lucie County staff will hold a work session with State and National experts to discuss alternatives to the types of organizations that will be needed to implement the open space component of the Towns, Villages and Countryside Plan. The work session will be held on January 23, 2006 from 11:00 AM until 5:00 PM in the Board of County Commissioners Chambers. The public is invited to attend this work session. For more information, please contact the Environmental Resources Department at 462-2526. 3. There will be a Public information meeting on the Midway Road Project Development and Environmental Study on Saturday, January 28, 2006 from 9:00a.m. to Noon at White City Elementary School located at 905 W 2nd Street, Fort Pierce, FL 34982 4. The Board of County Commissioners will hold a Strategic Planning Workshop on January 301h and 3111 at The Panther Woods County Club, 9425 Meadowood Drive, Fort Pierce, Florida. 5, The Board of County Commissioners, City of Fort Pierce Commission, and the City of Port St. Lucie Council will hold a Joint Meeting on Friday, February 3, 2006 at 2:00 p.m. in the County Commission Chambers. 6. The Board of County Commissioners and the Treasure Coast Regional Planning Council will hold a TVC Land Development Code Revisions Workshop on Tuesday, February 7, 2006 at 1:30 p.m. in the County Commission Chambers. 7. The 41It Annual St. Lucie County Fair will begin on Friday, February 24, 2006 and run through Sunday, March 5, 2006 at the St. Lucie County Fairgrounds. 8. The opening day for spring training home games for the New York Mets at the Tradition Field will be on Friday, March 3, 2006 at 7:10 p.m. versus the St. Louis Cardinals. 9. The Board of County Commissioners, St. Lucie County, Florida is currently seeking applications from persons desiring to be nominated for appointment by the County Commissioners to serve on the St. Lucie County Historic Preservation Committee. Interested persons can obtain an application from the County Administration Office, 2300 Virginia Avenue, Fort Pierce, FL 34982. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. 2. 041 St. Lucie County Mosquito Control District www.co.st-lucie.fl.us Joseph E. Smith, Chairman District No.1 Paula A. Lewis, Vice Chairman District No. 3 Doug Coward District No. 2 Frannie Hutchinson District No. 4 Chris Craft District No. 5 AGENDA January 10, 2006 MINUTES Approve the minutes from the meeting held on December 20, 2005. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 12, 13 and 14 PURCHASING A. Bid Waiver and Sole Source declaration for the purchase of three (3) Adapco monitor devices and London Sprayers for the Mosquito Control District — Consider staff recommendation to approve the bid waiver and sole source declaration for the purchase of three (3) Adapco monitor devices and London Sprayers for the total amount of $37,350.00. B. First Amendment to Work Authorization No. 13 to Contract No, CO3-05-395 with Hazen and Sawyer Engineers, P.C. — Consider staff recommendation to approve the First Amendment to Work Authorization No. 13 to Contract #03-05- 395 with Hazen and Sawyer Engineers, P.C., which amends the work schedule, and authorization for the Chairman to sign the amendment as prepared by the County Attorney. C. First Amendment to Work Authorization No. 11 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C. — Consider staff recommendation to approve the First Amendment to Work Authorization No. 11 to Contract No. CO3- 05-395 with Hazen and Sawyer Engineers, P.C., which amends the work schedule, and authorize the Chairman to sign the amendment as prepared by the County Attorney. D. First Amendment to Contract C04-02-101 with Blue Water Marine for the construction of Blind Creek Park Fishing Pier and Crabbing Docks — Consider staff recommendation to approve the First Amendment to Contract C04-02-101 with Blue Water Marine (amendment raises the square foot unit Fishing Pier pricing by $1.80/square foot and the square foot unit Crabbing Dock pricing by $1.381square foot), and permit the Chairman to sign the Amendment as prepared by the County Attorney. E. Mosquito Control uses the state program - Vector Control Management System (VCMS), and Locher is the sole authorized manufacturer, provider, and integrator for Telemetry Water Level Monitoring Systems that are compatible with the existing VCMS — Consider staff recommendation to approve the bid waiver and sole source declaration for the purchase of Telemetry Water Level Monitoring Systems, and permission for the Chairman to sign the contract not to exceed $150,000.00 as prepared by the County Attorney. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn In. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. St. Lucie County Erosion District www.co.st-lucie.fl.us Frannie Hutchinson, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph Smith District No.1 Paula A. Lewis District No. 3 Chris Craft District No. 5 AGENDA January 10, 2006 MINUTES Approve the minutes from the meeting held on December 20, 2005. 2. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 12, 13 and 14. NOTICE. All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the 5t. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. ADDITIONS AGENDA January 10, 2006 REGULAR AGENDA RA1. GRANTS Legislative Funding ! Community Budget Issue Request (CBIR) Restoration of St. Lucie Savannas ($1,647,068) — Consider staff recommendation to authorize staff to submit the CBIR in the amount of $1,647,068 for wetland restoration of the St. Lucie Savannas. RA2. GROWTH MANAGEMENT Staff update on The Reserve DRI: NOPC and Island Club RA3. ADMINISTRATION Discussion on Skatetown USA. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and forsuch purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462.1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. ANNOUNCEMENTS January 10, 2006 The annual Party in the Park event sponsored by the Conservation Alliance of St. Lucie County in cooperation with the Ft. Pierce Inlet State Park will be held on January 21, 2006 from 10:00 a.m. until 3:00 p.m. at the Fort Pierce Inlet State Park. This year's theme is "Nature Needs You." 2. St. Lucie County staff will hold a work session with State and National experts to discuss alternatives to the types of organizations that will be needed to implement the open space component of the Towns, Villages and Countryside Plan. The work session will be held on January 23, 2006 from 11:00 AM until 5:00 PM in the Board of County Commissioners Chambers. The public is invited to attend this work session. For more information, please contact the Environmental Resources Department at 462-2526. 3. There will be a Public information meeting on the Midway Road Project Development and Environmental Study on Saturday, January 28, 2006 from 9:00a.m. to Noon at White City Elementary School located at 905 W 2nd Street, Fort Pierce, FL 34982 4. The Board of County Commissioners will hold a Strategic Planning Workshop on January 301h and 3111 at The Panther Woods County Club, 9425 Meadowood Drive, Fort Pierce, Florida. 5. The Board of County Commissioners, City of Fort Pierce Commission, and the City of Port St. Lucie Council will hold a Joint Meeting on Friday, February 3, 2006 at 2:00 p.m. in the County Commission Chambers. 6. The Board of County Commissioners and the Treasure Coast Regional Planning Council will hold a TVC Land Development Code Revisions Workshop on Tuesday, February 7, 2006 at 1:30 p.m. in the County Commission Chambers. 7. The 41st Annual St. Lucie County Fair will begin on Friday, February 24, 2006 and run through Sunday, March 5, 2006 at the St. Lucie County Fairgrounds. 8. The opening day for spring training home games for the New York Mets at the Tradition Field will be on Friday, March 3, 2006 at 7:10 p.m. versus the St. Louis Cardinals. 9. The Board of County Commissioners, St. Lucie County, Florida is currently seeking applications from persons desiring to be nominated for appointment by the County Commissioners to serve on the St. Lucie County Historic Preservation Committee. Interested persons can obtain an application from the County Administration Office, 2300 Virginia Avenue, Fort Pierce, FL 34982. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. TO: Board of County Commissioners SUBMITTED BY (DEPT): Grants AGENDA REQUEST ITEM NO. RA41 DATE: January 10, 2006 REGULAR [x] PUBLIC HEARING [] CONSENT[] PRESENTED BY: Bill Hoeffner Grant Resource Developer SUBJECT: Legislative Funding / Community Budget Issue Request (CBIR) Restoration of St. Lucie Savannas ($1,647,068) BACKGROUND: This CBIR request was not included with prior CBIR requests due to a very recent notification received from the Department of Environmental Protection. In the 2005 legislative session, SB444 was passed which outlines the criteria for State funding of water projects. SB444 also increases the probability of water project funding. Types of projects eligible for funding consideration include stormwater management and surface water restoration projects. A Water Projects Fund grant application requires the submittal of a CBIR. In an effort to allow adequate time for Water Project Fund applications, the CBIR submittal period for Water Project Funds has been extended to 1/14/2006. Any funding request submitted to the state legislature for consideration requires a "hearing before a body of duly elected public officials before requests can be submitted for consideration" S.216.052(3))• The request for funding must be heard at a local meeting, where public input is permitted. This CBIR request is for funding of $1,647,068 for wetland restoration of the North Savannas. The primary goal of this project is to restore and protect 62.3 acres of wetlands on the northern edge of the St. Lucie Savannas. The project area is part of the Heathcote Botanical Park project which is an effort to establish a 842-acre linear park that will extend 4.7 miles from central Fort Pierce to Midway Road (See attached map). Funds from Florida Communities Trust (FCT) and donation of acreage by the City of Fort Pierce will be utilized to acquire the 62.3 acres. An FCT grant in the amount of $4.2 million has been received and will be utilized to acquire ;,� of the 62.3 acres. An additional grant application will be submitted to acquire the remaining 14 of the project site. The project site is located on the southern side of Savannah Road and is currently utilized by the City of Fort Pierce Public Work Department as a storage area for fill dirt and construction supplies. As part of the Heathcote Project, the City's Public Works Compound will be relocated to an alternative site. County staff is coordinating with the City to identify an alternative site. At this time, this project is in a conceptual stage and is contingent upon further development and approval by both City and County Commissions. The $1,647,048 funds being requested will be utilized to scrape down the site to its historic level, to replace existing soils with wetland soils, and to replant the site with wetland species. A conceptual site plan for the site exists (See attached) and was secured with funds provided by grants to Heathcote Botanical Gardens from the BOCC and the City of Fort Pierce. The attached grant application outlines the environmental need and benefits of the project and the project's consistency with the goals of the Savannas Ecosystem Task Force. FUNDS AVAIL.: The Water Project Fund grant requires a 1:1 match. Funds received from Florida Communities Trust and the donation of land by the City of Fort Pierce, which have a combined value of $4.76 million will serve as the source of the County's match. PREVIOUS ACTION: On 4/27/2004, the BOCC approved a grant in the amount of $27,000 for a conceptual plan for Heathcote Botanical Park which includes the project area. On that same date, the BOCC also approved the submittal of a grant application to Florida Communities Trust for funding of $4.19 million to initiate acquisition of properties involved in the Heathcote project. This grant has been received and an Option Agreement for Sale and Purchase of project lands will be presented to the BOCC and to the Fort Pierce City Commission in the near future. RECOMMENDATION: Staff recommends the Board authorize staff to submit the CBIR in the amount of $1,647,068 for wetland restoration of the St. Lucie Savannas. COMMISSION ACTION: [ X] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 01-0 County Attorney: Originating Dept: CONC ug s Anderson County Administrator Coordination/Signatures Mgt 6 Budget: Purchasing: Public Works: Finance: J - Q m Q W =I I E W U Z J f F a_ W w a H 0 o t 1111-2 E z LL u Wa a o u Z V, 1S o e 3 w H Z > W Z a Z 00 u Z J a _ W z W F u J W t� W = a Z o Q u Q a j a i i W or o L a y c H x J s Fo o Q CLIu Z U 4 J J Z d' F V N Z 2 `x O R' Q a4 a ~ N R a U J J R f X V W a d W R Q O m: a a � a a O w � ¢ 3 W �f 3 u O m V v y� pu ST. LUCIE SAVANNAS PROJECT STATEMENT: 1. Project Need: The primary goal of this project is to restore and protect in perpetuity 62.3 acres of wetlands on the northern edge of the St. Lucie Savannas. The St. Lucie Savannas, classified as an "Outstanding Florida Water," is a 5,500+/- acre preserve divided into two parts. The major part is a 5,000-acre State Park. The smaller northern 500+/-acre preserve, immediately adjacent to the State Park, is owned jointly by the City of Fort Pierce and St. Lucie County. The St. Lucie Savannas form a chain of marshes and lakes that extend eleven miles and separate the inland pine flatwoods from the coastal scrub on the Atlantic Ridge in St. Lucie and Martin counties. St. Lucie Savannas The two preserves contain the best remaining segment of Florida's East Coast savannas, including extensive freshwater marshes and wet prairie systems. It is a diverse ecosystem comprised of eight natural community types as well as more than 1,000 vascular plant, aquatic invertebrate, vertebrate and periphyton species, including 57 species classified as endangered, threatened, special concern, or rare. Endangered Wood Stork Within St. Lucie Savannas The Florida Fish and Wildlife Conservation Commission has identified the project site as being a Strategic Habitat Conservation Area for wading birds. One of the primary plant communities is scrub, which is ranked as G2 and S2 Imperiled in Florida and globally. This project shall restore and protect 62.3 acres on the northern end the St. Lucie Savannas, thereby expanding the size of the preserve. Restoration of this area shall also improve the water quality not only of the St. Lucie Savannas, but also the Indian River Lagoon, the most ecologically diverse estuary in North America. The St. Lucie Savannas discharge to the Indian River Lagoon, only 2,000 feet separated, through three major outlets: Hogpen Ditch and Warner Creek to the south and through a storm water treatment lake to the north. The project site contains 51.4 acres of basin marsh and 10.9 acres of highly disturbed land that is currently used as a storage site for fill dirt and construction materials by the City of Fort Pierce. The 10.9 acres shall be restored to basin marsh. 2. Discrete, quantifiable, and verifiable objectives to be accomplished during a specific time period: This project shall meet the following goals within the specified time periods: a. Within one year, the 62.3 acres shall be acquired by St. Lucie County by purchase of 46.7 acres and by donation of 15.6 acres by the City of Fort Pierce. Through deed restrictions, the property shall be conserved in perpetuity. b. Within eighteen months after acquisition, planning and permitting for the project shall be completed. c. Within eighteen months after acquisition of the project site, 51.4 acres of basin marsh shall be restored through the removal of exotics that include Malalueca, Australian Pine, and Brazilian Pepper. d. Within eighteen months after acquisition, 10.9 acres of highly disturbed, uplands shall be restored to a basin marsh community. This area is currently used as storage for piles of fill dirt. Construction materials, and construction rubble. This shall be accomplished through a combination of scrapedown, removal of exotic vegetation, and replanting. Existing muck soils with native seed source, if available, may be utilized to re- establish wet prairie grass and forb species, while replanting efforts will utilize nursery grown stock of Cord Grasses, Muhly Grass, Saltbush, Wax Myrtle, Elderberry, Leather Fern, and other suitable species as available. 3. Expected results or benefits in terms of coastal lands and waters, the hydrology, water quality, or fish and wildlife dependent on the wetlands. This project is part of a much greater effort to restore the Savannas and the Indian River Lagoon. Because the Savannas are a regionally important ecosystem, the Savannas Ecosystem Task Force was formed to propose restoration solutions. Approximately $6 million are being spent to reduce stormwater flow into the Savannas from encroaching residential and commercial developments. In addition, the Florida Department of Environmental Protection has been active in removing invasive plants from the State preserve and just awarded a $50,000 grant to St. Lucie County to remove invasives from that segment of Savannas owned by the County and the City of Fort Pierce. Numerous studies continue regarding the current health and preservation of this important system. This project shall conserve 62.3 acres within a coastal wetland ecosystem. The conservation and restoration planned shall provide increased and improved habitat for native plant species and numerous fish and wildlife species common to the area, including 57 listed species. Among these are bald eagles, wood stork, blue heron, sandhill crane, fox, bobcat, and alligators. Scrub jays are common in this area, but can survive in a miniscule few other locations. A number of rare, threatened and endangered plant species can be found within the savannas. Restoration of the wetlands will significantly improve the hydrology and filtering function of the wetland, thereby improving the water quality of both the Savannas and the Indian River Lagoon. 4. The approach to be used in meeting the objectives, including specific procedures, schedules, key personnel, and cooperators. This project involves a cooperative effort between the City of Fort Pierce, St. Lucie County, and the Florida Department of Environmental Protection. The total project area is 672.8 acres which includes the 62.3 acres to be restored with the assistance of the funds to hopefully be secured through this request for Water Project Funds. Restoration of the balance of the 672.8 acres is either underway or will be accomplished at a future date. It should be noted the 62.3 acres involved in this project are part of the 110—acre City of Fort Pierce Public Works Compound. Most of the city's vehicles and equipment are stored at the site and a fueling area is located on the site. The site is also used as a storage area for fill dirt and construction supplies. Given this compound's location at the head of the Savannas and its heavy industrial use, it serves as significant pollutant source to the Savannas. The City of Fort Pierce has agreed to sell or donate to St. Lucie County the balance of the 110 acres (47.7 acres) not involved in this 62.3-acre project. Once acquisition by St. Lucie County is accomplished, St. Lucie County and the City of Fort Pierce will relocate the City's public works complex; remove exotics; remove fill, debris, and impervious surfaces; scrape and fill with appropriate soils; and to replant with native vegetation. This restoration of the 47.7 acres will be completed as the last phase of the restoration project. 5. Project location: Please see map on next page. Okeechobee County _ I—___—____ 1 I I — ____..�.�•.--_- � O f1 I tI L I l 1 I v 1 I I � I I I I Q I 1 I I P w I I 1 I a p I I -G24 Cenel I I I a grlan Rtl 8"B Rd I N Itleal HBldin Rd a I I 1� Iry Mastler Gan I R � I j f fan Una Rd - m � I I I Shinn Roatl p v G I � I � Kohl rd Rtl � I f Joh,stm Rd ° Johnston Rd $ • 4y A Ao Emsrsan R Q V 3 SeminBle Rd � w � cqrro,�ml end °dn0 Pk" Kh � 4• Ki n v w B"d �, • Ta M Da Gshmme m Z E. B^"a \ Jenkns Rd Port St Lucia BlW BNd� Fyn - 3 e1 p D w n Rd a o T �, acre BI rn I n ntmm eael Gws se " c4 r b9 /,d.Md aA q q J Oa i f'fl V/ cn n � < yY CD raNi 3 p_ tC G ✓ a O tli //�� N o 01 y N O o n iY N K 6. Estimated costs to attain the objectives broken down by component and partner: PROPOSED BUDGET PARTNER WATER ACTIVITES NAME MATCH OTHER PROJECT FUNDS City of Fort Pierce to donate 15.6 acres to St. Lucie County City of Fort Pierce $1,170,000 Acquisition by St. Lucie County of 46.7 acres St. Lucie County $3,549,200 Planning, State of Florida engineering, Water Projects and permitting Funding $98,000 Removal of exotics Florida Dept. of from wetland Environmental community Protection $132,200 Scapedown/earthwork of 10.9-acre State of Florida disturbed area. Water Projects Approximately 3" cut Funding $192,060 Fill removal State of Florida Water Projects Funding $147,000 Import of wetland State of Florida soils to 10.9-acre Water Projects disturbed area Funding $96,000 Re -grading of State of Florida 10.9-acre Water Projects disturbed area Funding $14,700 Replanting of wetland State of Florida 62.3 acres Water Projects Funding $949,608 Contingency (10%) State of Florida Water Projects Funding $149,700 TOTAL $4,719,200 $132,200 $1,647,068 7. Other current acquisition, restoration, enhancement, and management actions: agencies involved; relationship to the proposed grant, and how the proposal fits into any comprehensive natural resource plans for the area. This project is part of a multifaceted and greater effort to restore the St. Lucie Savannas. Other agencies involved not only with the specific project for which State of Florida Water Project Funds are being sought, but also with the effort to restore the St. Lucie Savannas include the following. - The City of Fort Pierce is donating approximately 28 acres to the total project and will be relocating its public works compound. - St. Lucie County will be managing this project, will be acquiring 82 acres from the City of Fort Pierce, and will be providing financial assistance to the City of Fort Pierce to assist them relocate their public works complex. - The Florida Department of Environmental Protection and the South Florida Water Management District have approved grants of more than $2.8 million to reduce stormwater flow into the Savannas. - The Florida Department of Environmental Protection has approved a loan from its State Revolving Loan Fund of $2.5 million to St. Lucie County for a project that will reduce stormwater flow into the Savannas. This loan will be repaid by a municipal services tax. - The Florida Department of Environmental Protection has approved a grant in 2004 of $50,000 to remove exotics from the adjacent St. Lucie Savannas owned by St. Lucie County and the City of Fort Pierce and has spent additional significant funds for removal of exotics in the Savannas State Preserve. The following lists the number of plans with which this project is consistent. - U.S. Environmental Protection Agency National Estuary Program. The Indian River Lagoon National Estuary Program lists as one of its major concerns the "loss of sea grass beds, habitats and biodiversity." With a proximity that is only 2,000 feet, with connection to the Lagoon through three outlets, and as part of the Indian River Lagoon's watershed; the Savannas share and significantly contribute to the habitats and biodiversity of the Indian River Lagoon. This project will preserve important habitat for both the Savannas and the Lagoon. - The Indian River Lagoon Comprehensive Conservation and Management Plan has as one of its goals the management of freshwater and stormwater discharges. One of the action plans for this goal is the development of new or improved best management practices for management of freshwater discharges or stormwater management. Restoration of the wetlands of the project site to restore their filtering, hydrological, and storage function and the conservation of the uplands in an effort to maintain their buffering function are consistent with best management practices for the management of freshwater systems. - The Comprehensive Everglades Restoration Plan provides a framework and guide to restore, protect, and preserve the water resources of central and southern Florida. The plan covers 16 Florida counties including St. Lucie County. Integral parts of the plan are protection of surface water storage reservoirs, water preserve areas, and treatment wetlands. In that this project expands the St. Lucie Savannas, an outstanding Florida Water, and restores approximately 60 acres of wetlands, it is consistent with the plan. - The U.S. Fish and Wildlife Service South Florida Ecosystem Multi -Species Recovery Plan. This plan recommends placing high quality habitat such as this in public ownership to maintain future sustainable wildlife populations. The plan also recommends preserving any available buffer habitat along this system to maintain water quality as well as food and cover for migratory and resident species. - Florida Forever Program is a program for conservation land acquisition. The St. Lucie Savannas is a listed project within this program. The Florida Forever Program has recently acquired lands to add to the Savannas. - Outstanding Florida Water. The Indian River Lagoon and the St. Lucie Savannas are both classified as Outstanding Florida Waters, waters designated worthy of special protection because of their natural attributes. This special designation is applied to certain waters, and is intended to protect existing good water quality. - South Florida Water Management District Surface Water Improvement Management Plan - Goal II: To attain and maintain a functioning macrophyte-based ecosystem that supports endangered species, fisheries, and wildlife. The restoration activities planned will notably improve habitat for approximately 57 listed species that are known to be present within the Savannas. - USFWS Wood Stork Recovery Plan — The restored wetlands of this project will provide additional roosting and nesting areas for wood stork populations. Many of the traditional wood stork rookeries have been abandoned in the Everglades system due to changes in hydroperiods. Wood storks continue to relocate complete colonies to new rookery sites near more dependable foraging areas. One wood stork breeding colony is close to this site in the North Fork of the St. Lucie River. This rookery is within flying distance. - Florida Fish and Wildlife Conservation Commission has identified this site as a Strategic Habitat Conservation Area for wading birds. - Atlantic Coastal Flyway — The Site is located within the Upper St. John's Adjacent Coast Focus Area as an important area for migrating waterbirds. 8. Public involvement or interagency coordination that has occurred or is planned that relates to this proposal. The Savannas Ecosystem Task Force was formed in 1996 in an effort to restore the savannas. The task force included representatives from St. Lucie County, Florida Department of Environmental Protection, the South Florida Water Management District, the St. John River Water Management District's National Estuary Program, the United States Army Corp of Engineers, the United States Fish and Wildlife Service, the United State Environmental Protection Agency, and Florida Power and Light. The task force "provided an opportunity for the affected agencies to discuss issues, share information, resolve differences of opinion, develop a long term plan of action, and monitor progress or specific action items." This Task Force recommended a multifaceted restoration program that included reducing stormwater impact, acquisition of adjacent wetlands and upland buffer, restoration of the wetlands, and removal of exotics. Since that time, the Florida Department of Environmental Protection, the South Florida Water Management District, and St. Lucie County have been involved in implementing the action plan recommended by the Task Force. During 1999, The South Florida Water Management District entered into a cooperative agreement with St. Lucie County for the design of a stormwater retrofit project for Indian River Estates, a large 1,200-acre residential subdivision that borders the Savannas. The design and permitting stages are now complete and St. Lucie County has received grants and long-term loans to implement construction of the stormwater project which will begin within the next year. The South Florida Water Management District has also acquired 77 acres of land to add to the Savannas. Additional lands have also been added through the Florida Forever Program. During the past five years, the Florida Department of Environmental Protection has been actively involved in a project to remove invasive species from the Savannas and, during the past three months, has awarded a grant to St. Lucie County of $100,000 to remove invasive plants. This project, for which U.S. Fish and Wildlife Service funds are being sought, is consistent with the goals and actions plans as delineated by the Savannas Ecosystem Task Force. Agenda Request Item Number W Date: 01/10/06 Consent ( ] Regular Ix j Public Presentation [ I Leg. [ ] Quasi -JD [ To: Board of County Commissioners Presented B Submitted By: Growth Management Growth Management, Director SUBJECT: Approval to amend a 2003 Job Growth Investment Grant with Twin Vee PowerCats, Inc. The amendment would adjust the number of jobs to be created during the year two phase in period from 42 to 37 and result in a $14,000 payment. The amendment does not reduce the number of jobs to be created after the phase in period. BACKGROUND: The original Job Growth Investment Grant agreement was approved on March 11, 2003 by the BOCC. The original Grant called for a three year phase in with 21 jobs created in year one, 42 jobs in year two and 70 jobs in year three. All years at a minimum wage rate of $13.00 per hour. The Grant was for $1,000 per job or a total of $70,000 to be paid out over five years. Twin Vee created only 10 jobs in the first year of the phase in and received zero payment from the Grant. In year two Twin Vee has created 37 new jobs at a wage rate of $15.84 per hour. The year two phase in jobs were determined by taking 60% of the total jobs to be created. Twin Vee has created 52% of the total jobs instead of 60%. The change to 37 jobs in year two will result in a payment of $14,000. The change does not change the total number of jobs to be created. Twin Vee has another Job Growth Investment Grant open and the company is meeting those job requirements. The other grant was to create 40 jobs. FUNDS AVAILABLE: The funds are available in account 001-5215-582000-500. PREVIOUS ACTION: The original Grant is dated March 11, 2003 between the County and Twin Vee PowerCats, Inc. The County has made no payments under this Grant. Twin Vee has another Job Growth Investment Grant open that is dated January 9, 2001 and they have received payments on this earlier Grant. RECOMMENDATION: Staff recommends adjusting the number of jobs to be created in year two of the phase in to 37 from 42 and making a payout of $14,000. The total number of jobs to be created will not change. Next year Twin Vee will have to create 33 new jobs to meet the required job level in the agreement.. COMMISSION ACTION: ® APPROVED 0 OTHER Approved 5-0 County Attorney Originating Dept.: Finance: = DENIED Coordination/ Signatures Mgt. &Budget: Other: C URRENCE: Douglas M. Anderson County Administrator Purchasing: Other: (insert file ref) i 1 COMMUNITY DEVELOPMENT DEPARTMENT I_r� f Economic Development Division �...,Q c°�. MEMORANDUM TO: Board of County Commissioners FROM: Tourism/Economic Development Department DATE: January 4, 2006 SUBJECT: Approval to amend a 2003 Job Growth Investment Grant with Twin Vee PowerCats, Inc The approval of this amendment would adjust the number of jobs to be created during the year two phase in period from 42 to 37 and result in a $14,000 dollar payment. The amendment does not reduce the number of jobs to be created after the phase in period. The original Job Growth Investment Grant Agreement was approved on March 11, 2003 by the BOCC. The original Grant called for a three year phase in with 21 jobs created in year one, 42 jobs in year two and 70 jobs in year three. All years at a minimum wage rate of $13.00 dollars per hour. The Grant was for $1,000 per job or a total of $70,000 dollars to be paid out over five years. Twin Vee created only 10 jobs in the first year of the phase in and received zero payment from the Grant. In year two, Twin Vee has created 37 new jobs at a wage rate of $15.84 per hour. The year two phase in jobs were determined by taking 60% of the total jobs to be created. Twin Vee has created 52% of the total jobs instead of 60%. The change to 37 jobs in year two will result in a payment of $14,000 dollars. The change does not change the total number of jobs to be created. Twin Vee has another Job Growth Investment Grant open and the company is meeting those job requirements. The other grant was to create 40 jobs. Staff recommends adjusting the number of jobs to be created in year two of the phase in to 37 from 42 and making a payout of $14,000 dollars. The total number of jobs to be created will not change. Next year Twin Vee will have to create 33 new jobs to meet the required job level in the agreement. sr Ir E c� z Oru-cap Z JGIG Evaluation I) e-z- S Company K im iTCLL i Do Contact Name Number 4N - 2 5Z5 :To JGIG job creation requirement S I pre-JGIG jobs Wage requirement Top Executive Wage/s (times the number of quarters) kO.rcL, 'WL'-- t 5LI . y ci 1 s` Quarter Total Wages y� 5S 4 . qq I st Quarter Total Hours T�O ($-4. 3Z 2"d Quarter Total Wages 56 , 103 2"d Quarter Total Hours 631. 33 3`d QuarterTotalages S 3o .25ZS 3`d Quarter Total Hours +�tCI 3$3. UG 4" Quarter Total Wages 53�. �cI4`h Quarter Total Hours 3 32`t ` 19.1L Total 213rq'f3. `43 Total Hours [minus]Top Executive Wage/s (a I r tad J a aL-ks\ c t-J 4ur crA 3 3 114141Lf._t) Total Wages Job creation is Total Hours divided by: 455 — quarterly or 1820 - annually. Wage creation is the Total Wages (less top executive/s) divided by Total Hours. �rl 1�3 Jobs created (hours by number of quarters/annually) Compliance Wages (less top executive salary & hours) 41 Compliance wages hours Comments: Yec r I c lrea. -c- Z) dot, S l to = (O l ! 065- tear 2 — cckc.-k �iZ IQ7,s �inr 3 (Czr-t -40 ILLS ISl ,oLi �rto.,r 4 t S -- 15I loos -11:)Fcd JGIG-03-003 ST. LUCIE COUNTY JOB GROWTH INVESTMENT GRANT AGREEMENT THIS AGREEMENT is made as of the Z1 day of �! � `, 2003 by and between St. Lucie County, a political subdivision of the State of Florida, by and through its Board of County Commissioners, hereinafter referred to as the COUNTY and Twin Vee PowerCats. Inc. a corporation authorized to do business in the State of Florida, hereinafter referred to as the COMPANY, whose Federal I.D. number is 65-0896146. WITNESSET WHEREAS, it is the policy of the COUNTY to stimulate by either attracting new businesses to St. Lucie Count) existing businesses within St. Lucie County; and WHEREAS, the creation of new employment opportunitie the increased tax revenues resulting from such busine Lucie County is beneficial to the local economy; and copy 0� +f" Twin Vee :fc l C? A r en,Aen+. WHEREAS, the Board of County Commissioners has determined that offering a Job Growtn Investment Grant encourages either businesses to expand or new businesses to enter St. Lucie County and thereby create new employment opportunities for the residents of St. Lucie County; and WHEREAS, St. Lucie County, through its Board of County Commissioners, has created a Job Growth Investment Grant; and WHEREAS, the COMPANY will either relocate to St. Lucie County or expand its existing business in St. Lucie County and thereby create certain new employment opportunities having a specific wage level or higher in St. Lucie County in accordance with the Job Growth Investment G:eccnomic/JGIG/Twin Vee/JGIG-03-003-051303.doc JGIG 03-003/Twin Vee final Page 1 Grant criteria if the COUNTY provides to the COMPANY a Job Growth Investment Grant; and WHEREAS, the COMPANY has been determined to be eligible to receive a Job Growth Investment Grant by the COUNTY's Job Growth Investment Grant Review Committee; and WHEREAS, the COMPANY acknowledges that this Agreement shall be based upon the COMPANY'S obtainment of the performance requirements as outlined in this Agreement; and, WHEREAS, the COUNTY finds and declares that it is in the public interest to award a Job Growth Investment Grant to COMPANY pursuant to the terms of this Agreement. NOW, THEREFORE, in consideration of the premises and mutual covenants hereinafter contained, the parties do agree as follows: 1. Definitions. As used in this Agreement, the following terms shall mean: a. "Annual Average Hourly Wage" - includes the hourly cost of wages, bonuses, and commissions but does not include benefits. The Top Executive salaries as defined in this Agreement shall not be included in the average wage calculations. b. "Base Period for Hourly Wage level and Job Creation" -the Employer's Quarterly Report (UCT-6) as defined in Exhibit "A" for the quarter preceding the Grant application. C. "Default" - failure to comply with the terms of the Agreement. d. "Effective Date" - date selected to start the annual monitoring of the Job Creation and Hourly Wage level. e. "Expansion of an existing business - A business establishing 10 or more jobs to employ 10 or more new full-time employees in the County. These jobs must represent a net increase in employment at the site/facility and be of not less than a 10 percent increase. I. "Full-time Equivalent Job„ - shall be calculated by total payroll hours per year divided by 52 weeks and then, divided by 35 hours. g. "JGIG" - shall mean Job Growth Investment Grant. G:eccnomic/JGIG/Twin Vee/JGIG.03-003-051303.doc JGIG 03-003/Twin Vee final Page 2 h. "New Business" - a business establishing 10 or more jobs to employ 10 or more full-time employees in the County within the term of the Grant provided that such business first begins operations on a site in the County clearly separate from any other operation owned by the same business. i. "Employer's Quarterly Report Form UCT-6" — is defined in Exhibit "A". j. "St. Lucie County Average Hourly Wage" — The average annual hourly wage per job in St. Lucie County, as determined by State of Florida Department of Labor, Workforce Development Board or Enterprise Florida, Inc. 2. Wage Level Commitment. As a condition precedent to and as consideration for obtaining JGIG funds from the COUNTY, the COMPANY agrees to pay an average hourly wage of not less than 13.00 per hour annually for those new jobs which are eligible for Grant hereunder. This per hour wage will be adjusted on the third and six anniversary of the Effective Date of this Agreement for wage rate inflation based upon the difference in the wage rates from the Enterprise Florida average wage rate for St. Lucie County on the date of the Agreement and the Enterprise Florida average wage rate three years and then six years from the Effective Date of the Agreement. The difference between the average wage rates will be added to the target wage rate in the Agreement. The COMPANY shall provide written verification satisfactory to the COUNTY that the average hourly wage of the new jobs meets the average rate of 13.00 per hour in the first three years of the Agreement and adjusted as defined above in year three and year six. The first report provided by the COMPANY will be the State of Florida Employer's Quarterly Report (Form UCT-6) including hours worked per month, total number of employees, gross wages paid in the quarter and a total of hours and wages for the Top Executive wages for the quarter previous to the JGIG Application Date. These Top Executives are defined as the wages for the two (2) highest paid employees on a wage basis. The COMPANY will provide the hours and wage dollars for these Top Two (2) Executives for each reporting period. Each quarter after the approval of the JGIG the COMPANY must provide this information to the COUNTY when filing the Employer's Quarterly Report (Form UCT-6). The first report after the Effective Date may include only a partial quarter due to the approval timing. The base period or the adjusted base period at three (3) years or six (6) years will be subtracted from the current twelve (12) month report to equal net growth of hours and wages. The net wages will be divided by the net hours for the average hourly wage rate to compare to the adjusted targeted minimum hourly wage level. The COMPANY'S failure to maintain its hourly wage level commitment for any year will result in the forfeiture of the Grant amount for that year. Such forfeiture will not preclude G:economic/JGIG/Twin Vee/JGIG-03-003-051303.doc JGIG 03-003lTwin Vee final Page 3 the COMPANY's receipt of scheduled Grant amounts for subsequent years in which it is able to maintain its hourly wage level commitment 3. Job Creation Commitment. As a condition precedent to, and as consideration for obtaining JGIG funds from the COUNTY, the COMPANY agrees to create a minimum of 70 new Full -Time Equivalent Jobs in St. Lucie County over the term of this Agreement as more specifically set forth on Exhibit "B", which is attached hereto and made a part hereof. These new jobs will be phased in on the following schedule; Year One after Effective Date 30 % or a minimum of 21 jobs Year Two after Effective Date 60 % or a minimum of 42 jobs Year Three after the Effective Date 100 % or a minimum of 70 jobs To obtain the Grant amount for jobs created, the annual calculation of jobs created must meet or exceed the minimum job levels and meet the hourly wage requirements. The annual calculation of the incremental jobs will be determined by taking the Base Period quarterly reported hours and dividing by 455 (35 hours x 52 weeks x .25 of year) to arrive at a full time employee count. The same calculation for the current year shall be made by taking the reported annual hours divided by 1820 (35 hours x 52 weeks) to arrive at a full time employee count. The Base Period employee count shall be subtracted from the current employee count then comparing to the minimum jobs committed by the COMPANY to create. The COMPANY's failure to maintain its job creation commitment for any one year will result in the forfeiture of the entire Grant amount it was scheduled to receive for that year. Such forfeiture will not preclude the COMPANY's receipt of scheduled Grant amounts for subsequent years in which it is able to maintain its job creation commitment. The COMPANY'S failure to receive funds in any year it fails to meet or maintain its job creation commitment shall not be grounds for an extension of the established payment schedule. 4. Term: Termination. This Agreement shall be effective upon the date of execution of this contract by both parties hereto, and shall automatically terminate 5 years after the Effective Date unless terminated earlier by the County because of a default by the COMPANY provided however, provisions of this contract shall survive the termination of the contract. 5. Grant Eligibility' Payment Schedule. a. Eligibility Determination; Payment. The initial eligibility determination for payment of the JGIG shall be made on the first anniversary of the Effective Date G:economic/JGIG/Twin Vee/JGIG-03-003-051303.doc JGIG 03-003/Twin Vee final Page 4 of this Agreement. Subsequent eligibility determinations shall be made at each subsequent anniversary of the Effective Date of this Agreement. Payment of JGIG Funds shall be made as follows: All Grants with an h Effective Date between October 1st and March 31s' will be paid by May 15 after the successful completion and submission of the required documentation each year. All Grants with an Effective Date between April 1" and September 30th will be paid by November 151h after the successful completion and submission of the required documentation each year. Notwithstanding the foregoing, should the date for filing the last annual Employer's Quarterly Report (Form UCT-6), as described in Exhibit "A", not coincide with the date that an eligibility determination is made; the COMPANY shall have the right to file a report, in a form substantially similar to an Employer's Quarterly Report in a form acceptable to the COUNTY for payment. b. The COMPANY will be eligible for a Job Growth Investment Grant (hereinafter a "Grant") of an amount up to $70,000 which Grant shall be payable as follows: Year 1 - 14 000; Year 2 - 14 000; Year 3 - 114,000; Year 4 14 000; Year 5 - $14,000. This payout period, 5 years, will begin one year after the effective date based on payout schedule in paragraph 5 section a. The C UNTY shall pay $1,000 per Full -Time Equivalent Job. 6. Relocation Commitment. As a condition precedent to, and as consideration for obtaining JGIG funds from COUNTY, the COMPANY agrees to locate or expand its business operations to/within St. Lucie County for a period of at least 15 years to a suitable site as described on Exhibit "C", which is attached hereto and made a part hereof. 7. Annual Job Status. The COMPANY must provide the COUNTY with the Employer's Quarterly Report UCT-6 of its business operations within St. Lucie County on the State form UCT-6 as amended. The COMPANY shall provide the reports at the same time it provides the State of Florida with the reports. With prior approval of the COUNTY, the COMPANY may submit a form substantially similar to the annual Employer's Quarterly Report (Form UCT-6) provided that information necessary to meet the requirements of this grant award is provided in a form acceptable to the COUNTY. G:economic/JGIGfrwin Vee/JGIG-03-003-051303.doc JGIG 03-003/Twin Vee final Page 5 y 8. Grant Restriction. The JGIG funds available under this Agreement as referenced in paragraph 5 will be provided only for reimbursement of expenses associated with the physical move, relocation and/or expansion of the COMPANY to St. Lucie County including but not limited to corporate or COMPANY relocation expenses, infrastructure costs, leasehold improvements, COMPANY sponsored child day care facilities, rent for COMPANY facilities, lease buyouts, training expenses and other expenses approved by the Job Growth Investment Grant Committee. 9. Default; Termination. In the event the COMPANY defaults in the performance of its guarantees and commitments as provided for in this Agreement, the COUNTY may, at its option, terminate this Agreement. 10. Indemnification. For the sum of ten ($10.00) dollars consideration, receipt of which is hereby acknowledged, the COMPANY shall indemnify and save harmless and defend the COUNTY, its servants, and employees from and against any and all claims, liabilities, losses, and/or cause of action which may arise from any negligent act or omission of the COMPANY, its agents, servants, or employees in the performance of services under this Agreement. 11. Forum; Venue. This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Agreement will be held in St. Lucie County or the Federal District Court for the Southern District of Florida. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing by law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. 12. Lobbyist Certification. The COMPANY warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the COMPANY to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the COMPANY, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of this Agreement. G:economic/JGIG/Twin Vee/JGIG.03-003-051303.doc JGIG 03-0037win Vee final Page 6 13. No Discrimination Certification. The COMPANY warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. 14. Attorneys' Fees. If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. 15. Enforceability. If any term or provision of this Agreement, or the application thereof to any person or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. The COMPANY'S failure to maintain its job creation commitment or salary level commitment for any one year will result in the forfeiture of the Grant amount it was scheduled to receive for that year; however, such forfeiture will not preclude the COMPANY'S receipt of scheduled Grant amounts for those subsequent years in which it is able to maintain its job creation and salary level commitment. 16. Assignment. The COMPANY shall not assign this Agreement to any other persons or firm without first obtaining COUNTY'S written approval. 17. Conflict of Interest. The COMPANY represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required herein, as provided for in Section 112.311, Florida Statutes. The COMPANY further represents that no person having any interest shall be employed for said performance. G:economic/JGIGlTwin Vee/JGIG-03-003-051303.doc JGIG 03-003lTwin Vee final Page 7 10 19. Notices. All notices required in this Agreement shall be sent by certified mail, return receipt requested and if sent to the COUNTY shall be mailed to: St. Lucie County Administrator 2300 Virginia Avenue Fort Pierce, FL 34982 Mr. Roger Dunshee Twin Vee PowerCats, Inc. 1650 S.E. Village Green Drive Port St. Lucie, FL 34982 Entire Agreement. With copy to: St. Lucie County Attorney 2300 Virginia Avenue Fort Pierce, FL 34982 With copy to: The COUNTY and the COMPANY agree that this Agreement sets forth the entire Agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. IN WITNESS WHEREOF, the Board of County Commissioners of St. Lucie County, Florida, has made and executed this Agreement on behalf of the COUNTY and COMPANY has hereunto sets its hand the day and year above written. ATTEST: BOARD OF COUNTY COMMISSION=RS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVES AS TO FORM CORRECT �FS,S:,, . ,, , I1 G:economic/JGIG/Twin Vee/JGIG-03-003-051303.doc JGIG 03.003ffwin Vee final Page 8 WITNESSES: h (Corporate Seal) G:economic/JGIG/Fwin Vee/JGIG-03-003-051303.dcc JGIG 03-003/Twin Vee final COMP BY ,/" Boaer Dunshee Typed Name Date Page 9 Exhibit A To the Job Growth Investment Grant Agreement between St. Lucie County and Twin Vee PowerCats, Inc. Attach a copy of UCT-6 Form Must include total hours for the gross wages plus the hours and gross wages for the top two executives. G:economic/JGIG/Twin Vee/JGIG-03-003-051303.doc JGIG 03-003/Twin Vee final Page 10 Exhibit B To the Job Growth Investment Grant Agreement between St. Lucie County and Twin Vee PowerCats, Inc. Target: Industry Category eligible for application. Qualified companies will fall in either the manufacturing and related industries, or high tech/high wage industry sectors (as defined by Enterprise Florida), or energy sector (check one): Aviation/Engineering Agriculture/Aquaculture/Food Processing Business/Financial Services Computers and Electronics Industries Biotech/Medical/Pharmaceutical Industries X Marine Manufacturing Industries Sports/Recreation Manufacturing Industry Research & Development related industries Companies that utilize green technologies National or Regional Corporate Headquarters Regional/International Product Distribution Centers Other industries may be considered by the Board of County Commissioners if the company can improve the quality of life within the community by creating new jobs and/or high wage jobs. II. Application Section Criteria: X Expansion 70 of net new jobs (number) _ New Business of net new jobs (number) Relocation of net new jobs (number) G:economic/JGIG/Twin Vee/JGIG-03-003.051303.doc JGIG 03-003/Twin Vee Page 11 final III. Employment Commitment: COMPANY is receiving this grant based upon its representation that it will bring the following employment opportunities to St. Lucie County: 151 Total number of employees (new and existing) expected during term of grant 70 New, full time employees (eligible for grant application) expected during term of grant 75 % of County residents $13.00 Average hourly wage of all employees to be employed by company $11 .97 Current average hourly wage in St. Lucie County $1,069,000 Current average hourly wage in St. Lucie County IV. Grant Amount: Grant award calculation not to exceed $1,000,000 including bonuses $70,000 Base Grant Amount $1,000 X number of new jobs eligible for grant $70,000 Total Grant G:economic/JGIGfTwin Vee/JGIG-03-003-051303.doc JGIG 03-003/Twin Vee final Page 12 Exhibit C To the Job Growth Investment Grant Agreement between St. Lucie County and Twin Vee PowerCats, Inc. Company Identification and Information Application Code Number 03-003 Effective Date 1 Z-0 7� 4o /, 2 3O 3 Company Descriptiondescription Twin Vee PowerCats, Inc. — Boat Manufacturer Board Approval Date March 11, 2003 Local mailing address of company/ Twin Vee PowerCats, Inc. location of new business 1650 SE Village Green Drive Port St. Lucie, FL 34982 (new location on US Highway One — Fort Pierce) G:economic/JGIGlTwin Vee/JGIG.03-003-051303.doc JGIG 03-003frwin Vee final Page 13 Agenda Request Item Number Date: 01/10/06 Consent [ J Regular (X J Public Presentation [ J Leg. [ ] Quasi -JD [ ] To: Board of County Commissioners Presented By Submitted By: Growth Management ,4� Growth Management, I iector SUBJECT: Approval to amend a 1999 Job Growth Investment Grant with Bee Electronics. The amendment would adjust the number of jobs to be created from 77 to 69 and result in an $11,500 payment. BACKGROUND: On August 10, 1999, the original Job Growth Investment Grant Agreement was approved by the BOCC. The original Grant called for the creation of 77 new jobs at or above a wage rate of $8.79 per hour. The Grant was for $1,500 per job or a total of $115,000 to be paid out over six years. Bee created the required jobs in the first three years of the Grant and was paid $69,000. The past two years the business was down and employment levels fell well below the required grant levels. During the past year the business has expanded and increased the jobs to 69 new jobs or 8 short of the Grant requirement. This is the last payment on this Grant — the jobs created are 69 at a wage rate of $9.14 per hour. The amount of the last payment would be $11,500. FUNDS AVAILABLE: The funds are available in account 001-5215-582000-500. PREVIOUS ACTION: The original Grant is dated August 10,1999 between the County and Bee Electronics. The County has paid out $69,000 of the Grant in 2000 thru 2002. RECOMMENDATION: Staff recommends adjusting the number of jobs to be created to 69 from 77 and making the last payout of $11,500. A revised Job Growth Investment Grant agreement is being developed that will have a partial payment clause that would allow for a payment in situations like the Bee Electronics. The intention is to foster job growth and the agreement should not be an all or nothing agreement. It should be flexible to compensate the business if they create a high percentage of the jobs. When the revised agreement is completed it will be returned to the BOCC for approval. COMMISSION ACTION: = APPROVED = DENIED CONCURRENCE: M 0 OTHER County Attorney Originating Dept.: Finance: Item pulled for additional information to be placed on the 1/24/06 meeting at 9:00 a.m. a, 4uglas. Anderson County Administrator Coordination/ Signatures y tom{ Mgt. & Budget: 40 O�J Purchasing: Other: Other: (insert file ref) r COMMUNITY DEVELOPMENT DEPARTMENT Economic Development Division MEMORANDUM TO: Board of County Commissioners FROM: Tourism/Economic Development Department DATE: January 4, 2006 SUBJECT: Approval to amend a 1999 Job Growth Investment Grant with Bee Electronics The approval of the amendment would adjust the number of jobs to be created from 77 to 69 and result in an $11,500 payment. On August 10, 1999, the original Job Growth Investment Grant Agreement was approved by the BOCC. The original Grant called for the creation of 77 new jobs at or above a wage rate of $8.79 per hour. The Grant was for $1,500 per job or a total of $115,000 dollars to be paid out over six years. Bee created the required jobs in the first three years of the Grant and was paid $69,000. The past two years the business was down and employment levels fell well below the required grant levels. During the past year the business has expanded and increased the jobs to 69 new jobs or 8 short of the Grant requirement. This is the last payment on this Grant — the jobs created are 69 at a wage rate of $9.14 per hour. The amount of the last payment would be $11,500 dollars. Staff recommends adjusting the number of jobs to be created to 69 from 77 and making the last payout of $11,500 dollars. A revised Job Growth Investment Grant agreement is being developed that will have a partial payment clause that would allow for a payment in situations like the Bee Electronics. The intention is to foster job growth and the agreement should not be an all or nothing agreement. It should be flexible to compensate the business if they create a high percentage of the jobs. When the revised agreement is completed it will be returned to the BOCC for approval. sr JGIG Evaluation G"7fZc,,y is f Company e Yd-ga k� Contact Name Number k * J 7-7 JGIG job creation requirement 'If pre-JGIG jobs (12-5 _ Wage requirement "Tep-Exocuti- Wagef t-mes-the-numberof-quartera} -- MC(rtM 'Zoo5 197, q47. 3�1 I" Quarter Total Wages 53 81$. � � I" Quarter Total Hours jai, c 2005 2°a Quarter Total Wages �� 8t 2°a Quarter Total Hours n Z �a Qu5 �'P f• Z`t-7,'��% 3 �7/3ra Quarter Total Hours rc • ` �'�' �% arter Total Wages - 5�, Z 6 S. 'q 1 4`h Quarter Total Wages (p2 63. Sg 4`h Quarter Total Hours I LP4 2.3q . 1-4- Total 2-1 Z1� (07-9. $6g6 Total Hours rmj np-F-,xAcutve-Wages I .9(44, 23Q.1-- Total Wages Job creation is Total Hours divided by: 455 - quarterly or 1820 - annually. Wage creation is the Total Wages (less top executive/s) divided by Total Hours. � Jobs created (hours by number of quarters/annually) _ Compliance Wages 0$ss4o" tivesalary-&-hours) _ Compliance swages-—henrs Comments: d q lobs shor{ of �-cee-ti�4 -N„- lZ5 -r�+wt �e� �e�,u.�r�ertk• "[h.� w�� N4 a-+ ST. LUCTE COUNTY JOB GROWTH INVESTMENT GRANT AGREEMENT THIS AGREEMENT is made as of the day of V 29-2 by and between St. Lucie County, a political subdivision of the State of Florida, by and through its Board of Commissioners, hereinafter referred to as the COUNTY and U-S. Communications, Inc and . as individual, () a partnership (x ) a corporation authorized to do business in the State of Florida, hereinafter referred to as the COMPANY, whose Federal I.D. or social security number is FED 36-3351403 WITNESSF (jpJ 6 4� , WHEREAS, it is the policy of the COUNTY to E fec4rcm1 ,s, St. Lucie County, by either attracting new businesses to expansion of existing businesses within St. Lucie County WHEREAS, the creation of new employment County and the increased tax revenues resulting from sui St. Lucie County is beneficial to the local economy; and WHEREAS, the Board of County Commission Growth Investment Program encourages either businesses Lucie County and thereby create new employment opp, County: and WHEREAS, St. Lucie County, through its Board of County Commissioners, has created a Job Growth Investment Fund; and WHEREAS, the COMPANY will either relocate to St. Lucie County or expand its existing business in St. Lucie County and thereby create certain new employment opportunities at a certain average salary level in St. Lucie County in accordance with the Job Growth Investment Grant Program criteria if the COUNTY provides to the Company a Job Growth Investment Grant; and WHEREAS, the COMPANY has been determined to be eligible to receive a Job Growth Investment Grant by the COUNTY's Job Growth Investment Grant Team; and WHEREAS, the COMPANY acknowledges that this Agreement shall be based upon proven performance of the requirements of these grant procedures; and, WHEREAS, the COUNTY finds and declares that it is in the public interest to award a Job Growth Investment Grant to COMPANY pursuant to the terms of this Agreement. -1- NOW, THEREFORE, in consideration of the premises and mutual covenants hereinafter contained, the parties do agree as follows: Definitions. As used in this Agreement, the following terms shall mean: a. "Annual Average Wag- " - includes salary bonuses, and commissions. b. "Application Period" - A period beginning on the date of the issuance of certificate of occupancy and extending for a period of 12 months. C. "Default" - failure to comply with the terms of the Agreement. d. "Expansion of an existing b isin ss" - A business establishing 5 or more jobs to employ 5 or more full-time employees in the County provided that such business increases. operations on a site owned by the same business resulting in a net increase in employment of not less than 5 percent. e. "Full-time Fquivalent F.m In ny ' - An employee who works at least 35 hours per week for 52 weeks per year, (including holidays, vacations, etc.). f "New Rusiness" - a business establishing 5 or more jobs to employ 5 or more full-time employees in the County within a 12-month period provided that such business first begins operations on a site in the County clearly separate from any other operation owned by the same business. g. "Program Administrator" — County staff member appointed by the County Administrator with responsibility to monitor program compliance. 2. Term• Termination. This Agreement shall be effective upon the date of execution of this contract by both parties hereto, and shall automatically terminate six (6) years thereafter unless terminated earlier by the County because of a default by the COMPANY. 3. Grant ligilLiYy: Payment &hedule. The COMPANY will be eligible for a Job Growth Investment Grant (hereinafter a "Grant") of an amount not to exceed $115,000 plus _2 8_g6 89. for road impact fees, which Grant shall be payable as follows: (Schedule provides for a 6 year phased funding): 6 Year funding: Year 1 - 20%; Year 2 - 20%; Year 3 - 20%; Year 4 - 20%; Year 5 - 10%; Year 6- 10%. 4_ Relocation Commitment. As a condition precedent to, and as consideration for its business operations to St. Lucie County for a period of at least six (6) years to a suitable site as described on Exhibit "A", which is attached hereto and made apart hereof (Exhibit to be completed by Program Administrator). 5. lob Creation Commitment. As a further condition precedent to, and as consideration for obtaining Grant funds from COUNTY, the COMPANY agrees to create certain employment opportunities in St. Lucie County as more specifically set forth on Exhibit `B", which is attached hereto and made a part hereof. In accordance with the provisions of paragraph 6 hereinbelow, the number of employee transfers from out of St. Lucie County, if any, and the number, dates and salaries of all new hires must be substantiated in writing, to COUNTY's satisfaction, within twelve (1 2) months of issuance of a certificate of occupancy or other period as agreed by the County, by the Parties hereto and annually thereafter for a period of six (6) years. Written verification of date of occupancy must be provided to the COUNTY. The COMPANY's failure to maintain its job creation commitment for any one year will result in the forfeiture of the Grant amount it was scheduled to receive for that year, however, such forfeiture will not preclude the COMPANY's receipt of scheduled Grant amounts for this subsequent years in which it is able to maintain its job creation commitment. 6. SalamLevel Commitment. Asa further condition precedent to and as consideration for obtaining Grant funds from COUNTY, COMPANY agrees to pay and maintain for a period of six years subsequent thereto an average salary equal to or greater than 518,280.00 per annum to those of its employees located in St. Lucie County; COMPANY shall provide written verification satisfactory to COUNTY to such average salaries in accordance with the provisions of paragraph 6 hereinbelow. The COMPANY'S failure to maintain its salary level commitment for any one year will result in the forfeiture of the Grant amount it was scheduled to receive for that year; however, such forfeiture will not preclude the COMPANY's receipt of scheduled Grant amounts for this subsequent years in which it is able to maintain its salary level commitment. 7. Annual lob Status. The COMPANY must provide the COUNTY with quarterly unemployment compensation reports (Form UC6) of its business operations within St. Lucie County on the State form UC6 as amended which is attached hereto and made a part hereof as Exhibit "D". S. Grant Restriction. The Grant funds available under this Agreement as referenced in paragraph 2 will be provided only for reimbursement of expenses associated with the physical move, relocation and/or expansion of the COMPANY to St. Lucie County as set forth on Exhibit "C", which is attached hereto and made a part hereof. 9. Default Termination. In the event COMPANY defaults in the performance of its guarantees and commitments as provided for in this Agreement, the COUNTY may, at its option, terminate this Agreement. 10. Indemnification. For ten and 0/100 (510.00) dollars consideration, receipt of which is hereby acknowledged, the COMPANY shall indemnify and save harmless and defend the COUNTY and the St. Lucie County Chamber of Commerce, their agents, servants, and employees from and against any and all claims, liabilities, losses, and/or cause of action which may arise from any negligent act or omission of the COMPANY, its agents, servants, or employees in the performance of services under this Agreement. 11. Foam Venue. This Agreement shall be governed by the laws of the State of Florida. Any and all legal action necessary to enforce the Agreement will be held in St. Lucie County. No remedy herein conferred upon any party is intended to be exclusive of any other remedy, and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing by law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. 12. T obhvist Certification. The COMPANY wan -ants that it has not employed or retained any company or person, other than a bona fide employee working solely for the COMPANY to solicit or -secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for the COMPANY, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the award or making of this Agreement. 13. No Discrimination Certification. The COMPANY warrants and represents that all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, or sexual orientation. 14. Attorneys' Fees. If any legal action or other proceeding is brought for the enforcement of this Agreement, or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Agreement, the successful or prevailing party or parties shall be entitled to recover reasonable attorney's fees, court costs and all expenses (including taxes) even if not taxable as court costs (including, without limitation, all such fees, costs and expenses incident to appeals), incurred in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. -4- 1 5. Enforceability. If any term or provision of this Agreement, or the application thereof to any persou or circumstances shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, or the application of such terms or provision, to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and every other term and provision of this Agreement shall be deemed valid and enforceable to the extent permitted by law. The COMPANY's failure to maintain its job creation commitment or salary level commitment for any one year will result in the forfeiture of the Grant amount it was scheduled to receive for that year, however, such forfeiture will not preclude COMPANY's receipt of scheduled Grant amounts for those subsequent years in which it is able to maintain its job creation commitment. 16. Assignment. COMPANY shall not assign this Agreement to any other persons or firm without first obtaining COUNTY'S written approval. 17. Conflict of Interest. The COMPANY represents that it presentiy has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder, as provided for in Florida Statutes 112.31 1. The COMPANY further represents that no person having any interest shall be employed for said performance. 18. Notices. All notices required in this Agreement shall be sent by certified mail, return receipt requested and if sent to the COUNTY shall be mailed to:and if sent to the COMPANY shall be mailed to (current, official address): Bee Electronics, Inc. 708 Farmers Market Road Fort Pierce, Florida 34982 St. Lucie County Administrator 2300 Virginia Avenue Fort Pierce, Florida 34982 G:1a ttylag re a ntntldoc s\job-g ro w.gnt —5— With a copy o: St. Lucie County Attorney 2300 Virginia Avenue Fort Pierce, Florida 34982 and if sent to the COMPANY shall be mailed to (current, official address): F-l- e.. �-c e, -, 99 2- 1 9. Entire Agreement The COUNTY and the COMPANY agree that this Agreement sets forth the entire Agreement between the parties, and that there are no promises or understandings other than those stated herein. None of the provisions, terms and conditions contained in this Agreement may be added to, modified, superseded or otherwise altered, except by written instrument executed by the parties hereto. - IN WITNESS WHEREOF, the Board of County Commissioners of St. Lucie County, Florida, has made and executed this Agreement on behalf of the COUNTY and COMPANY has hereunto set its hand the day and year above written. ATTEST: Deputy Clerk TN ESSES: a-< G:\atty\agream t\docs\job-grou.gnt BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA APPROVED AS TO FORM AND COMPANY Tide 14 C Ar,: A % L J ,, ,✓ /1Al S / /J Firi nr c_ /--Z al C 7.2 Ci✓ Typed Name (Corporate Seal) —6— EXHIBIT "A" TO THE JOB GROVViH INVESTMENT GRANT AGREEMENT BETWEEN ST. LUCIE COUNTY AND j S. Communications, Inc. and its wholly owned subsidiaryv Rep Electronics Inc (To be completed by Program Administrator) Company Identification and Information: Applicant code number. 99 Application date: June 5, 1999 Company description: U.S. Communications, Inc.'s wholly owned subsidiary, Bee Electronics, Inc., is a case manufacturer for the communications industry. Company new location address: Bee Electronics, Inc. 7440 Commercial Drive Fort Pierce, FL 34951 Company new mailing address (notify County of new address when known): G:lattylagreemnAdocs-joblgrow.gn t EXHIBIT "B" TO THE JOB GROWTH INVESTMENT GRANT AGREEMENT BETWEEN ST. LUCIE COUNTY AND (COMPANY) (To be completed by Program Administrator) I. Industry Category: Aerospace/Engineering (eligible for 10% cluster bonus) Agriculture/Food Processing (eligible for 10% cluster bonus) Business/Financial Services (eligible for 10% cluster bonus) Computers/Communications (eligible for 10% cluster bonus) Pharmaceutical and Medical Products & Devices (eligible for 10% cluster bonus) Marine Manufacturing Industries (eligible for 10% cluster bonus) Sports/Recreation Manufacturing Industry (eligible for 10% cluster bonus) 3- Other (not eligible for cluster bonus) H. Application Section Criteria: Non -retail X Expansion (3Z. square feet or jobs) Relocation L_square feet or jobs) M. Employment Commitment: COMPANY is receiving this grant based upon its representation that it will bring the following employment opportunities to St. Lucie County: 1)125 Total number of employees (new and existing) 2) $ New, full time relocating employees 3) SQNew, full time local hires 4) 79% of County residents (to be verified by employee's quarterly unemployment compensation report 5) SB_D Average salary; New hires 6) 56.68 Average salary; Industry average 7) IILa Average salary; St. Lucie County average (Exhibit B Continued) N. Grant Amount: Base Amount ($96,250.00) = $1250.00 x 77 jobs. r Bonuses (use 10% x base amount on each of the following: Cluster Company (10% bonus) X ($9625.00)50 or more total jobs (10% bonus) X (�9625.001 75% or more local hires (10% bonus) Average salary for applicant's jobs will be 115% of St. Lucie County average salary (10% bonus) Average salary for applicant's jobs will be 125% of St. Lucie County average salary (20% bonus) _ Average salary for applicant's jobs will be 150% of St. Lucie County average salary (25% bonus) + S 193 5Z 0.00 Total Bonuses + $2,896-89 Road Impact Fee Payment _SJ31,Ig6.89 Total Grant (base amount + total bonuses + road impact fee) t�EE ELEe-TRo,q :5 TNC. 162 STANDARD INDUSTRIAL CLA;$slnCATION ladutay Croup I.du-try 3174 Ho HANDBAGS AND OTHER PERSONAL LEATHER GOODS —Con. 3172 Personal Leather Goods, Except Women's Handbags and Purses —Con. primarily engaged in manufacturing siaa ar personal goods of precious metals are classified in Industry 3911. rial Bnlfohl6 equdl— d mdari.l Cud o "-PL Pia-- maw c— jewd?- tea•e— d m.ter(.1 Cbkbook fin, pe�mdlam d m<reri- ecd G(•r a.e~ .step& f34metrc "-a. -..nA PMO Ol -' C.i. Puna, &epedlr d m."-w C—P-' p,auou< maul c..-.k bag, nptdlsee d materisl Merw EH-db•i. me. c' nptdla--d <f maten- d Ifey rues M- 41 - d m.1e Luther 9ved..m.11• penaa-1 Pocketbooks, m<a c rq-rdln- of tisl Purse. men'c equ+'Ner d m.brid Sewiat eu<. eef<rdl<r d malarial Tob.mo Porch« retardlee- d matatid To�et tit+ sad o-n. re�a&dls- d mt serial V-ity ose. leather W.U.C.t C-dl--(material Watch at-m.—Pt meta! 319 LEATHER GOODS, NOT ELSEWHERE -CLASSIFIED 3199 Leather Goods, Not Elsewhere Classified ma isn Establishments primarily engaged . ufacturing leather goods, not else- ' where classified, such as saddlery, harnesses' whips, embossed leather goods, leather desk sets, razor strops, and leather belting. Establishments primarily engaged in manufacturing gaskets and packing are classified in Industry 3053. Establishments primarily engaged In manufacturing leather and sheep -lined clothing are classified in Industry 2386. atbletie lather Apr I -they. .(. ourasm�. —ld—' Apra. tastile maddue?• I"thr Bee. feed: for harm Belt U-. rather B.lf . +tfetT-- leather Basta h.rse Bosy leather (x the trade Bunt leather ised- C.11-n -ad -nu p-ds (har.em) C.. I.Cpg- W tber D.k fey 1<-ther D., funishitKs. leather. <h tram. lea -he. harnes&y mual.- Embomed 1-th., Cad. for the trade Fly sets a..nerl Halter (hane-) e. lather K—dty whip —d luQ-t H—n —d h- — P-[ Helmeu. —Pt H<Iscen. Iuthc J.rket. wekren: lather L.ah- (whip-) ,r L -tber bdd-C f- m--hirer^. a-4. solid. c,.ieted..ad b a"P Leggin{% warders•: le<th<[ Milt Rnppin4 for &—till mi1L, watber Ho.rlti� loathe[ Pulley c-,tru anti loather B.mr Amp. 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OI O O) Ol V OI V O7 V 0 P P OI Q) P Ol > m p p p 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Z Y 0 >'Z1/1 ON N ONNNN N N r NNIn T T T In T T T S`-' InOfNHOSS N "i �N)lNNN IA IA N N If7 N If) YI N N 11O {ri C a' Am t'ml .P- I'l n Ol m 3 _ _ > U m A tlt m wYi m ywo-my Owq . !E� pm G O w C T1 w 0 O O p V( m j G Q w C V o= LL m a r o o n`. O M O V C C &O uo Y1 L fA O `z0 J co w tly U 0 FJ o 0 Y1 CmULL = A M cyLL�4.0 O _q a Nolte-U e 7 ._ OUaOUOatlm L 0 0 . n N V P P m m N N n 0 0 0 0 O .-. No O LL z z TwIT ]"In U W K LL J N < W K _ Z C O O m m t Z w v W V q Y Q W r Q N N n P N m N -I— n n — O N O O O J �Z O Z � � O = a N T N n n N N n P Q Y n N N Q Ip — O N- O - O � ry J LL O T O a EXHIBIT "C" TO THE JOB GROWTH INVESTMENT GRANT AGREEMENT BETWEEN ST. LUCIE COUNTY AND 11 S Communications, Lnc., and its wholly owned suhsidiary Ree F,lectronics, rnS_ ELIGIBLE REMMURSABLE: USE OF FUNDS. These monies may be used to reimburse COMPANY for the following expenses associated with the expansion and/or relocation of the COMPANY to St. Lucie County: 1. Corporate or Company Relocation Expenses (a) The cost of moving the company assets to St. Lucie County. 2. Payment of Impact Fees (a) Impact fees assessed to new development are at a proportionate share of the cost of providing the new capital facilities necessitated by that new - development. (b) Impact fees assessed by the COUNTY. (c) Impact fees assessed by local governments and/or by special districts shall be limited to an amount recommended by the Job Growth Investment Grant Review Team that will review the fees. 3. Infrastructure Costs. (a) The cost to get a facility in condition to operate as intended. (b) Reimbursable expenses shall be limited to land, land improvements, road improvements, and water and sewer connection fees. (c) Water and sewer connection fees charged by entities other than the County require pre -approval, as indicated in 2(c) above. 4. Lease -hold Improvements (a) The cost of improvements made to leased property. 5. Company -sponsored Child Day Care Facilities (a) initial set-up and implementation of day care facilities (b) Eligible costs shall not include operating expenses. -11- 6. Lease and Rent of Facility Expenses (a) Actual lease or rental payments for the company facilities. 7. Lease Buy-outs (a) Lease buy-outs at locations outside St. Lucie County when the relocating company vacates leased space to move to St. Lucie County prior to expiration of that lease. 8. Training Program Expenses for New Employees a) The cost of training and program expenses for new employees 9. Other Expenses (a) Other expenses as approved by the Job Growth Investment Grant Review Team: • Employee transportation, limited to loading and common carriers (including air/surface carriers -airline, vehicle rental, taxi); • Costs associated with setting up new facility in St. Lucie County, excluding utility deposits; • Employee advertising and placement fees (payments to advertise and to employment agencies for relocating! placing new employees to St. Lucie County location); • Relocation of office equipment and materials to facility location in St. Lucie County-, . • Legal fees, excluding fees associated with application process. • Other expenses as recommended by the Committee. G: \atty\agreemnc\docs\job-grow.gnt -12- JOB GROWTH INVESTMENT (JGI) PROGRAM PROCESS Application Review, Approval and Funding: 1. Board of County Commissioners (BCC) adopt JGI Program guidelines. 2. BCC establish finding for JGI Program. 3. BCC establishes a Job Growth Investment Grant Review Team (Review Team) comprised of seven members whose composition includes four (4) Chamber of Commerce _ representatives, one (1) each from the City of Fort Pierce and Port St. Lucie, appointed by their respective city managers, and one (1) from the County appointed by the County Administrator. 4. The St. Lucie County Chamber of Commerce (SLCCC) Economic Development Division (EDD) produces collateral material promoting JGI Program and application forms. 5. Applicants will submit written project details to the SLCCC EDD and the Program Administrator including anticipated number of new hires within first 12 months of operation, job descriptions with starting salaries, and the company's most recent financial statement. The grant agreement shall be performance based. 6. SLCCC EDD receives and screens applicants for qualification recommendation. 7. SLCCC submits all applications to the Review Team for consideration and/or approval, including any item under the "Other Expenses" category. 8. Applications recommended for approval are to be submitted by the St. Lucie County Chamber of Commerce to the Program Administrator for verification and presentation to the Board of County Commissioners. 9. The Program Administrator shall inform the applicant, by letter, of the Review Team's recommendation and the date, time and place the Board of County Commissioners will consider the approval. 10. IGI grant agreements are presented to the Board of County Commissioners for approval and execution (consent agenda when standard contract is adhered to and regular agenda when standard contract is not used, indicating the effective date of contract if not the BCC approval date of grant agreement)_ G:la \agreemn0docs\job-grow.gnt —13— I 11. Management and Budget Manager (MBM) receives invoices with receipt documentation from approved applicants, checks the invoices, removes all invoices ineligible for reimbursement, and makes a determination of compliance with grant agreement/JGI fund program. 12. M 3M approves invoices and submits item to Clerk of BCC (Finance Department) for audit and payment. 13. If there is any dispute over the eligibility of costs submitted for reimbursement, then such dispute shall be submitted to the Review Team for recommendation. The Review Team shall refer unresolved issues to the BCC for review and action. 14. The Program Administrator will monitor COMPANY regularly to confirm compliance with targeted hiring goal. 15. COMPANY will supply quarterly unemployment compensation reports to the Program Administrator as required by the agreement, and documentation as necessary to the Program Administrator, for use by SLCCC in its annual report to BCC at the end of the 12-month period following operational start up, demonstrating that the job creation and salary level commitment were achieved. The COMPANY'S failure to maintain its job creation or salary level commitment for any one year will result in the forfeiture of the Grant amount it was scheduled to receive for that year, however, such forfeiture will not preclude the COMPANY'S receipt of scheduled Grant amounts for this subsequent years in which it is able to maintain its job creation and salary level commitment. 16. The Program Administrator will monitor COMPANY annually to determine its economic impact of its relocations or expansions. G: \atty\agTccmnt\docs\job-grow.gnt -14- JOB GROWTH INVESTMENT (JGI) FUND JOB GROWTH INVESTMENT PROGRAM CRITERIA I.Fund Amount: TO BE ESTABLISHED II. Overall Goal: Create 1000+new, quality jobs III. Fund Administration: 1. Job Growth Investment Fund ("Fund") monies will be managed and dispensed by the St. Lucie County Board of County Commissioners (`Board'). 2. The St. Lucie County Chamber of Commerce (SLCCC) will be the executive agent for accepting applications for Fund monies. The SLCCC Economic Development Division will review each application received to ascertain —the extent to which it meets the criteria presented below. A copy of the application will be forwarded to the Program Administrator. The SLCCC Director of Economic Development will recommend consistent applications to the Job Growth Investment Grant Review Team for review on a weekly basis. 3. The Review Team must evaluate and, if appropriate, render a preliminary commitment (approval) within fourteen (14) days of the SLCCC Director's presentation, and schedule each approved application for final consideration at the next available meeting of the Board, but not more than fourteen (14) days from Review Team action. This time criterion for Board consideration may be extended upon request of the SLCCC Director of Economic Development or by the Board or the Program Administrator. 4. Recognizing that the funds for the Job Growth Investment Fund Program are limited, the Commission may prioritize, approve, disapprove and/or modify grant awards (including awarding of authorized bonuses) for the program at its sole discretion. 5. Fund Start Date: To Be Determined. IV. Application Selection Criteria: IndustriaUbusiness/agricultural-related industry expansion within St. Lucie County or relocation to the County that encompasses manufacturing, distribution, research and development, back -office, corporate headquarters, or other non -retail or wholesale function; and -15- V 2. Expansion/relocation will either (1) create 5 new jobs or more, paying (an average of) at least 100% of St. Lucie County's Private Sector average salary/wage level, or at least 120% of the average salary/wage level of the applicable industry cluster. 3. Expansion/relocation will be completed within 18 months of application approval; and 4. The total direct economic impact of the project to the County including the number, type, and quality of the jobs which will be produced in the County during the construction of the project and thereafter; and 5. The direct economic impact of the project to the County including the number, type, and quality of jobs which will be produced in the County as a result of suppliers, service providers and vendors serving the project. Grant Limits: 1. The maximum for grant award is a maximum of $2,000 per new job created; larger per job awards are possible for those companies meeting Bonus Criteria. 2. The maximum grant award is $500,000, with potential for larger awards upon recommendation of the SLCCC, the Review Team and approval by the Board. 3. Unless otherwise determined by the Board, the grant award will be phased in over a three (3) or six (6) year period -as follows (three year schedule is restricted to those receiving $25,000.00 less per year for the three year period): Year 3 (a) Year 1 .33% of grant (b) Year2.33%of grant (c) Year 3.33% of grant (a) Year 1 20% of grant (b) Year2 20% of grant (c) Year 3 20% of grant (d) Year 4 20% of grant (e) Year 5 10% of grant M Year 6 10% of grant G: \any\agrecmriMocs\job-gro--9M -16- 4. Bonus' may be granted by the Board based on the following criteria: (a) Company line of business is within the industry clusters identified in Exhibit UBN, Section I; or (b) Job Growth within 12 months exceeds 50 jobs; or (c) The average per job salary/wage projected in a subject application is greater than M% of St. Lucie County's average private sector salary/wage level, or of the average private sector salary/wage level of the applicable industry cluster, or (d) In addition to the bonus criteria set out above, a 10% bonus may be awarded if at least 75% of jobs are filled by residents of the County who have resided in the County at least one (1) year prior to the application. G: \atty\ agreernnt \docs \ job -grow. gut —17— JOB GROWTH INVESTMENT FUND GENERAL GUIDELINES .APPLICATION APPROVAL In addition to the adopted criteria of the Job Growth Investment Fund Program, the following methodology to grant awards, basing the grant award amount upon the number of jobs created is recommended. This methodology is applied only on a case -by -case basis (depends on the JGI application under review by the committee) PERCENTAGE OF JOBS CREATED FUNDING AWARDED AMOUNT PER JOB 5-49 50% $1,000.00 50-99 65% $1,250.00 100-149 75% $1,500.00 150. 100% $2,000.00 G: 1atty�agreecm tWocsljob-grow.gm -18- r Other Considerations: Company can qualify for maximum 75% tax abatement unless requirement is waived by BCC. Change industry categories that qualify for bonus Change guidelines Phase in funding Year 1 -20% Year2-20% Year3-20% Year 4-20% Year 5-10% Year 6-10% or Year 1 -33% Year2-33% Year3-33% *Not to exceed $25,000 per year G: \atty\agree=t\docs\job-grow. gat —19— ITEM NO. 8 DATE: January 10. 2006 AGENDA REQUEST REGULAR [x] PUBLIC HEARING [ ] CONSENT [] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: ADMINISTRATION SUBJECT: Approval of the top five (5) St. Lucie County Roadway projects for inclusion in the Regional Roadway Network for the Transportation Regional Incentive Roadway Network Program (TRIP). BACKGROUND: As part of recently enacted Growth Management Legislation, funds are available on a 50/50 percent match basis for the Transportation Regional Incentive Roadway Network Program (TRIP). The Regional Roadway network will be developed by the St. Lucie Metropolitan Planning Organization (MPO) as part of the 2030 Long Range Plan. Staff is requesting that the Commission approved the five (5) listed roadway projects as the County's top priorities for TRIP funding and to transmit these projects to the St. Lucie MPO. The projects and the estimated costs are listed below. Costs are from the Draft 2030 Long Range Transportation Plan, or other St. Lucie County Planning Documents. 1. King's Highway (SR 713) from Okeechobee Road (SR 70) to US 1 (SR 5) Estimated cost - $100,000,000.00 2. Midway Road from Turnpike Overpass to US 1 Segment A - Midway Road from the Turnpike Overpass to 25th Street Estimated Cost $15,000,000.00 Segment B - 25th Street to U.S.1 (SR 5) " Estimated Cost - $4,967,000.00 3. Orange Avenue from King's Highway (SR 713) to Okeechobee County Line Estimated Cost - $17,000,000.00 4. Indrio Road from 1-95 to King's Highway (SR 713) Estimated Cost - $30,000,000.00 5. South Jenkins Road Extension from Edwards Road to Midway Road Estimated Cost - $25,768,000.00 FUNDS ARE AVAILABLE IN: To be determined. PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board approve these five projects as the top five (5) St. Lucie County Roadway projects for inclusion in the Regional Roadway Network for the Transportation Regional Incentive Roadway Network Program (TRIP), and authorize staff to transmit this project listing to the St. Lucie MPO. COMMISSION ACTION: [ APPROVED [ ] DENIED [ ] OTHER Approved 5-0 Motion to accept staff recommendation with the change of Item No. 3 for Item No. 5 and Item No. 5 for Item No. 3. ---. &Budget: [ ] Finance Director: (Check for mpy only, Ma0=ble) CONCURRE E: Do a Ander County Administrator Coordination Signatures [ ] Purchasing Dir.: _ [ ] County Engineer: [X] Public Works Director: [ ] Growth Mgmt Director: PROPOSED - INDRIO ROAD \$30 MILLION lt' RKl ROAD t�l NGLE \, ORANGE AVE 4 a � O � 2 N i4t WEST MIDWA ROAD $25 MILLION N GRnrxiC SCALE 3]30 0 26a0 3130 1P530 31130 ( IN FEET ) PROPOSED KINGS HIGHWAY $100 MILLION El v c� z — PROPOSED O NORTH JENKINS ROAD L � 2 PROPOSED SOUTH JENKINS ROAD Q � PROPOSED v ;t 25TH. STREET PHASE i C+. PROPOSED t MIDWAY ROAD PROPOSED LENNARD ROAD 1 M.S.B.U. PROJECT „ PROPOSED LENNARD RD. PHASE II \\\; 1ALTON R DAD = UNFUNDED LuCIE)EC'm, =FUNDED `TPROPOSED PROPOSED TRANSPORTATION IMPROVEMENTS FOR UNINCORPORATED ST. LUCIE COUNTY, FLORIDA AGENDA REQUEST ITEM NO. DATE: January 10, 2006 REGULAR [XX] PUBLIC HEARING [] CONSENT[] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: South 25th Street Improvement Project -Peterson Parcel -Settlement Offer BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the proposed offer. COMMISSION ACTION: APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Administrator Review and Approvals County Attorney: Management d Budget Purchasing: _ Originating Dept. Public Works Dire County Eng. Finance: (Check for copy only, if applicable) Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 05-2213 DATE: December 29, 2005 SUBJECT: South 25th Street Improvement Project - Peterson Parcel - Settlement Offer BACKGROUND: The County retained Inwood Consulting Engineers to design and permit improvements to South 25th Street to provide for the safe and convenient transport of people and goods within and through the County. Inwood has completed the design and obtained all permits needed to construct the project. As part of its contract, Inwood retained Earth Tech as right-of-way specialists certified by the Florida Department of Transportation to assist the County in acquiring right-of-way needed to construct the South 25th Street improvements. One of the parcels the County needed to acquire was a parcel (110) owned by Joram Petersen. Mr. Petersen has an existing home immediately adjacent to the right-of-way. There is a dispute as to ownership of the right-of-way parcel. Mr. Petersen has been paying taxes on the parcel for a number of years. The County has a quit claim deed from a predecessor in title. If the case is not settled, the ownership issue would have to be resolved by the courts. The acquisition area is a 1,912.2 square foot strip taking along the road frontage. County staff has submitted an offer based on the following conditions: • The County will pay Mr. Petersen $79,000.00 as full compensation for unencumbered fee simple absolute title to the right-of-way described in Exhibit "A", house, oak tree and all related damages including, but not limited to, severance damages and damages predicated on Fla. Stat., sect. 73,071, and costs, but exclusive of attorney's fees (Note -the value is based on values established by Daniel D. Fuller, MAI). This amount includes $4,000.00 for connection charges for water and sewer • Mr. Petersen may continue to live in the house for one (1) year from the date of closing without payment of rent, during which time the County may engage in construction activities on the subject property and the contiguous right-of-way. On or before the end of the one (1) year period, Mr. Petersen will vacate the house and the County will demolish the house and remove the debris at the County's cost. • The County will provide two (2) driveways to the property in accordance with the plan attached as Exhibit "B". • The County has ordered a boundary survey of Mr. Petersen's property east of the river and will provide him client with a copy of the survey. At closing, Mr. Petersen will deliver to the County a general warranty deed in recordable form conveying fee simple absolute title to the right-of-way described in Exhibit "A" to the County free and clear of all liens and encumbrances. Mr. Petersen shall be responsible for obtaining and providing to the County, at his sole expense, quit claim deeds and releases from any party asserting an interest or right of possession in the subject property, if any. • The County wi I I pay a reasonable attorneys' fee to Mr. Petersen's attorney, John Brennan. If the case proceeds to trial and the owner prevails on the ownership issue, the owner will retain an attorney, appraiser engineer, and a building construction expert. Their fees could exceed $60,000.00. Based on past experience, the County Attorney estimates the County could incur fees and expert costs of approximately twenty-five and 0/100 ($25,000.00) dollars to forty thousand and 0/100 ($40,000.00) dollars even in the best case situation where a jury agreed with the County's value. If the case proceeds to trial, the County is exposed to a possible jury verdict in favor of the owner and additional expert fees (owner and County) and court costs. The County Attorney recommends that the Board approve the proposed offer to Mr. Petersen. RECOMMENDATION/CONCLUSION : Staff recommends that the Board approve the proposed offer. ly s Daniel S. McInty County Attorney DSM/cof AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. I D DATE: January 10, 2006 REGULAR [XX] PUBLIC HEARING [] CONSENT[] PRESENTED BY: Daniel S. McIntyre SUBJECT: Lennard Road MSBU Improvement Project -Henson Parcel -Settlement Offer BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: See attached memorandum RECOMMENDATION: COMMISSION ACTION: Staff recommends that the Board approve the proposed settlement offer. [ APPROVED [ ] DENIED [ ] OTHER: Approved 4-1 Commissioner Smith - Opposed County Administrator Review and Approvals County Attorney: Management & Budget Purchasing: _ Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 r INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 05-2207 DATE: December 29, 2005 SUBJECT: Lennard Road MSBU Improvement Project - Henson Parcel - Settlement Offer BACKGROUND: The County retained Culpepper & Terpening (C&T) Consulting Engineers to design and permit improvements to Lennard Road to provide for the safe and convenient transport of people and goods within and through the County. C&T has completed the design and obtained all permits needed to construct the project except for the permit from the U.S. Army Corps of Engineers. One of the parcels the County needed to acquire were the parcels (126, 826) owned by Linda Henson. The property is vacant. On March 22, 2005, the Board adopted Resolution No. 05-096, which authorized the County to acquire the estates in Parcels 126 and 826 as set forth in the exhibits attached to the Resolution by donation, purchase or eminent domain. On August 15, 2005, the County entered a Stipulated Order of Taking so that the County now owns the property. An initial offer was made to Ms. Henson in the amount of $90,000.00 which was based on the approved appraisal report prepared by Daniel K. Deighon, MAI. The acquisition area is a 1.980 acre taking along the road frontage of a 10 acre tract. The proposed acquisition area also includes a permanent easement of .305 square feet. Subsequent to the entry of the Order of Taking, the parties have continued to discuss settlement. As a result of these discussions, a tentative settlement has been reached at mediation. Under the terms of the proposed settlement, the County would pay Ms. Henson a total of $195,000 for the property taken and including all costs and attorneys fees. Florida law entitles the property owner to certain rights including the reimbursement for attorney fees and other expert fees that the owner would incur associated with the County's acquisition. If the case proceeds to trial, the owner has retained an attorney and a real estate appraiser; the owner will also likely retain a land planner. Their fees could exceed $60,000.00. The owner's appraiser has provided a written report in support of his opinion that the County's liability to the owner for the taking is $271,200.00. Based on past experience, the County Attorney estimates the County could incur fees and expert costs of approximately twenty-five and 0/100 ($25,000.00) dollars to forty thousand and 0/100 ($40,000.00) dollars even in the best case situation where a jury agreed with the County's value. If the case proceeds to trial, the County is exposed to a possible jury verdict in favor of the owner and additional expert fees of the owner and court costs for a potential exposure in excess of $330,000, plus the additional cost to County for its litigation expenses of up to $40,000. The County Attorney and the County's special counsel, Mr. Ulmer, recommend that the Board accept the proposed settlement offer. RECOMMENDATION/CONCLUSION : Staff recommends that the Board approve the proposed settlement offer. Respectfully submitted Daniel S. McInty County Attorney DSM/cof O1/09/06 FZABWARR FUND TITLE 001 001117 001160 001164 001166 001172 001174 001175 001179 001180 001201 001257 001289 001404 001814 101 101002 101003 101004 101006 101106 102 102001 107 001 002 107003 107006 112 120 122 126 130 139 140 140001 140326 150 160 183 163003 183004 185006 185008 310201 316 382 401 ST. LUCIE COUNTY - BOARD WARRANT LIST #14- 31-DEC-2005 TO 06-JAN-2006 FUND SUMMARY General Fund FTA 49 USC Sec 5307 98/99 Section 112/MPO/Planning FY 04/05 USDOJ Violence Against Women Grant Section 112/MPO/FHWA/Planning 05 CDBG Grant FY 05 FHFC Disaster Relief Grant Urban MIL Grant FY06 CSBG FY 06 US Dept Housing HUD Shelter Plus Gr FCTD-TRIP Grant FY 06 TDC Planning Grant F/Y 06 FDOT Trans Buses and Infrastructure 05 CSBG Sup Diaster Recovery Floridian Aquifer Well Monitoring N Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Transportation Trust/Impact Fees USDA (NRCS) Emergency Watershed Prt Unincorporated Services Fund Drainage Maintenance MSTU Fine & Forfeiture Fund Fine & Forfeiture Fund -Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper F&F Fund -Court Related Technology River Park II Fund The Grove Fund Indian River Estates Fund Southern Oak Estates Lighting SLC Public Transit MSTU Palm Grove Fund Port & Airport Fund Port Fund FDOT Rehabilitate Airfield Lighting Impact Fee Collections Plan Maintenance RAD Fund Ct Administrator-19th Judicial Cir Ct Admin.-County Teen Court Ct Admin.- Teen Court FHFA SHIP FY05/06 FHFA Hurricane Housing Recovery FDEP/FRDAP Ancient Oaks County Capital Environmental Land Capital Fund Sanitary Landfill Fund EXPENSES 1,062,013.89 1.59 179.23- 11,002.36 1,420.16 225.00 56.00 317.43 2,028.64 2.32 30,639.30 188.53 20.00 56.00 317.43 10,211.72 11,558.76 139,639.06 5,294.59 7,600.00 5.18 15,659.91 . 1,595.33 541,945.47 232.38 6,337.44 1,959.14 67,796.28 555.07 160.60 918.27 114.36 184.94 689.51 6,216.01 1,167.69 39,335.49 439.59 1,614.48 2,793.28 160.00 947.36 358.53 4,773.46 700.00 70,540.00 500.00 44,214.52 PAGE 1 PAYROLL 11,605.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,605.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 bl/09�06 ST. LUCIE COUNTY - BOARD PAGE FZABWARR WARRANT LIST #14- 31-DEC-2005 TO 06-JAN-2006 FUND SUMMARY FUND TITLE EXPENSES PAYROLL 418 Golf Course Fund 8,281.18 0.00 451 S. Hutchinson Utilities Fund 1,594.09 0.00 458 SH Util-Renewal & Replacement Fund 10,292.81 0.00 461 Sports Complex Fund 5,170.43 0.00 471 No County Utility District-Operatin 7,455.56 0.00 478 No Cty Util Dist -Renewal & Replace 10,828.95 0.00 479 No Cty Util Dist -Capital Facilities 339.82 0.00 491 Building Code Fund 20,573.10 0.00 505 Health Insurance Fund 151,035.54 6,561.72 505001 Property/Casualty Insurance Fund 503.13 0.00 611 Tourist Development Trust-Adv Fund 10,921.39 0.00 625 Law Library 5,115.00 0.00 665 SLC Art in Public Places Trust Fund 8,092.00 0.00 GRAND TOTAL: 2,334,530.84 29,771.72 S 2 " 7 . 12/22/05 FZABWARR FUND TITLE 001 001117 001127 001156 001166 001172 001175 001179 001201 001257 001290 001310 001400 001404 101 101001 101002 101003 101004 101006 101106 101213 102 102001 107001 107002 107003 140 140001 150 160 183 183001 183004 183006 184206 185006 185008 310003 316 382 401 418 451 458 461 ST. LUCIE COUNTY - BOARD WARRANT LIST #12- 17-DEC-2005 TO 22-DEC-2005 FUND SUMMARY General Fund FTA 49 USC Sec 5307 98/99 National Endowment Humanities FTA USC Secton 5307 Oper. Assist. Section 112/MPO/FHWA/Planning 05 CDBG Grant FY 05 Urban MIL Grant FY06 CSBG FY 06 FCTD-TRIP Grant FY 06 TDC Planning Grant F/Y 06 CTD Medicaid Non Emerg. Trips Dep Innovative Recyclin/Waste Redu Emergency Management Residential Co 05 CSBG Sup Diaster Recovery Transportation Trust Fund Transportation Trust Interlocals Transportation Trust/80% Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Transportation Trust/Impact Fees USDA (NRCS) Emergency Watershed Prt FDOT 25th St. Widening Unincorporated Services Fund Drainage Maintenance MSTU Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund -Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper Port & Airport Fund Port Fund Impact Fee Collections Plan Maintenance RAD Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.- Teen Court Guardian Ad Litem Fund FDEP South SLC Beach Restoration Pr FHFA SHIP FY05/06 FHFA Hurricane Housing Recovery Impact Fees -Public Buildings County Capital Environmental Land Capital Fund Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement Fund Sports Complex Fund EXPENSES 989,233.29 744.00 257.09- 525,000.00 2,757.64 4,673.91 630.89 3,133.43 30,639.30 605.86 52,679.00 1,294.49 7,350.00 21,500.00 21,063.65 11,297.30 111,505.77 47,939.28 35,209.08 69,660.00 131,676.11 170,363.42 43,069.68 6,232.30 2,051.49 150,727.76 45,010.02 14,805.73 2,716.93 12,767.66 100.77 1,334.51 9,432.58 3,892.11 215.68 1,876.58 23.87 20,074.45 1,364.47 0.00 31,523.90 8,910.46 171,394.00 66,265.48 27,185.01 36,212.34 5,237.18 266,182.92 PAGE PAYROLL 33,527.79 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 355.88 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,574.72 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12/22/05 FZABWARR FUND TITLE ST. LUCIE COUNTY - BOARD WARRANT LIST #12- 17-DEC-2005 TO 22-DEC-2005 FUND SUMMARY 471 No County Utility District-Operatin 478 No Cty Util Dist -Renewal & Replace 479 No Cty Util Dist -Capital Facilities 491 Building Code Fund 505 Health Insurance Fund 505001 Property/Casualty Insurance Fund 611 Tourist Development Trust-Adv Fund 625 Law Library EXPENSES 58,058.35 21,592.52 351,444.74 42,700.01 228,076.58 3,314.33 7,995.25 476.38 PAGE 2 PAYROLL 0.00 0.00 0.00 0.00 7,341.72 0.00 0.00 0.00 GRAND TOTAL: 3,880,965.37 43,800.11 3,9/.d0/Q'5 FZABWARR FUND TITLE 001 001117 001160 001166 001172 001174 001175 001178 001179 001180 001200 001257 001282 001404 001814 101 101002 101003 101004 101006 102 102001 102108 102202 107001 107002 107003 107006 113 114 116 117 119 121 123 127 128 129 130 136 138 140 140001 140336 140341 140342 ST. LUCIE COUNTY - BOARD WARRANT LIST #13- 23-DEC-2005 TO 30-DEC-2005 FUND SUMMARY General Fund FTA 49 USC Sec 5307 98/99 Section 112/MPO/Planning FY 04/05 Section 112/MPO/FHWA/Planning 05 CDBG Grant FY 05 FHFC Disaster Relief Grant Urban MIL Grant FY06 FTA-Buses FY 05/06 CSBG FY 06 US Dept Housing HUD Shelter Plus Gr CTD Medicaid Non -Emergency Trips Gr TDC Planning Grant F/Y 06 FDOT Transit Services Marketing Pln 05 CSBG Sup Diaster Recovery Floridian Aquifer Well Monitoring N Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Transportation Trust/Impact Fees Unincorporated Services Fund Drainage Maintenance MSTU Platt's Creek Stormwater Retrofit FDEP Platt's Creek Stormwater Deten Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund -Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper F&F Fund -Court Related Technology Harmony Heights 3 Fund Harmony Heights 4 Fund Sunland Gardens Fund Sunrise Park Fund Holiday Pines Fund Blakely Subdivision Fund Queens Cove Lighting Dist#13 Fund Pine Hollow Street Lighting MSTU Kings Hwy Industrial Park Lighting Parks MSTU Fund SLC Public Transit MSTU Monte Carlo Lighting MSTU#4 Fund Palm Lake Gardens MSTU Fund Port & Airport Fund Port Fund Rehabilitation of Taxiway E Construction of Airport Rescue & Fi Construction of Access Road forARFF EXPENSES 530,750.34 1.55 183.86- 675.26 26.76- 27.35 103.38 375,000.00 29,104.62 2.26 46,572.66 47.55 8,799.33 27.35 103.38 2,690.86 13,511.47 2,848.13 1,417.75 119,771.67 4,040.42 95,501.59 -26,500.00 76,018.00 331.89 16,285.22 75.68 1,179.34 21,599.86 29,592.00 213.18 467.23 520.19 129.67 785.78 79.31 268.06 341.19 450.19 97,260.34 180.69 1,353.33 110.99 9,926.18 105.46 2,784.00 22,680.79 13,577.41 PAGE 1 PAYROLL 632,534.99 20.30 2,425.22 6,566.62 357.60 1,072.80 1,351.37 0.00 2,041.30 29.58 0.00 621.50 0.00 1,072.80 1,351.37 33,120.51 48,399.37 35,495.35 20,820.81 0.00 86,626.45 4,527.80 0.00 0.00 0.00 118,170.06 989.36 2,333.56 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,362.00 0.00 0.00 11,181.34 0.00 0.00 0.00 0.00 19,30/95 FZA33WARR FUND TITLE 150 160 183004 183006 185006 185008 216 305 315 316 401 418 451 458 461 471 478 479 491 505 505001 611 625 665 ST. LUCIE COUNTY - BOARD WARRANT LIST #13- 23-DEC-2005 TO 30-DEC-2005 FUND SUMMARY Impact Fee Collections Plan Maintenance RAD Fund Ct Admin.- Teen Court Guardian Ad Litem Fund FHFA SHIP FY05/06 FHFA Hurricane Housing Recovery County Capital I&S Beach Acquisition Fund County Building Fund County Capital Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist -Renewal & Replace No Cty Util Dist -Capital Facilities Building Code Fund Health Insurance Fund Property/Casualty Insurance Fund Tourist Development Trust-Adv Fund Law Library SLC Art in Public Places Trust Fund GRAND TOTAL: EXPENSES 154.54 236.05 240.27 673.92 820.06 3,997.55 77,803.40 28,863.00 163.75 41,946.24 171,757.36 10,508.72 156.46 53,193.91 39,985.20 225,269.43 72.96 52.69 10,073.38 131,751.34 163.86 13,124.07 370.00 4,800.00 2,369,780.44 PAGE PAYROLL 2,020.00 3,085.60 3,140.71 0.00 915.77 6,368.73 0.00 0.00 0.00 0.00 72,869.19 22,338.18 1,149.74 674.90 12,856.54 7,920.62 1,470.08 1,301.69 76,578.92 3,438.48 2,141.87 3,922.44 0.00 0.00 1,235,665.52 i 2 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO.C2A DATE: January 10, 2006 REGULAR[] PUBLIC HEARING [] CONSENT [X] PRESENTED BY: Daniel S. McIntyre SUBJECT: Resolution No. 06-023 Extending the State of Emergency for Hurricane Frances; and, Resolution No. 06-024 Extending the State of Emergency for Hurricane Jeanne BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve Resolution No. 06- 023 and Resolution No. 06-024 and authorize the Chairman to sign the Resolutions. COMMISSION ACTION: ] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Administrator Review and Approvals County Attorney: In 0 ron Management & Budget Purchasing: _ Originating Dept. Public Works Dir: County Eng. Finance: (Check for copy only, if applicable) Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 06-034 DATE: January 5, 2006 SUBJECT: Resolution No. 06-023 Extending the State of Emergency for Hurricane Frances; Resolution No. 06-024 Extending the State of Emergency for Hurricane Jeanne BACKGROUND: Attached are the following documents: 1. Draft Resolution No. 06-023 extending the state of emergency for Hurricane Frances until January 21, 2006 at 4:00 p.m. 2. Draft Resolution No. 06-024 extending the state of emergency for Hurricane Jeanne until January 22, 2006 at 7:00 a.m. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve Resolution No. 06-023 and Resolution No, 06-024 as drafted. Respectfully submitted, Daniel S. McIntyre County Attorney DSM/caf Attachments r RESOLUTION NO. 06-023 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE FRANCES) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on September 1, 2004, at 4:00 p.m. due to Hurricane Frances. 3. The effect of Hurricane Frances has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 5. Such declaration is extended for seven (7) days until January 21, 2006 at 4:00 p.m. unless sooner rescinded by the Board of County Commissioners of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective January 14, 2006 at 4:00 p.m. After motion and second the vote on this resolution was as follows: Chairman Doug Coward XXX Vice Chairman Chris Craft XXX Commissioner Paula A. Lewis XXX Commissioner Joseph E. Smith XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED this 10th day of January, 2006. ATTEST: DEPUTY CLERK BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY I RESOLUTION NO. 06-024 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE JEANNE) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on September 24, 2004, at 7:00 a.m. due to Hurricane Jeanne. 3. The effect of Hurricane Jeanne has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 5. Such declaration is extended for seven (7) days until January 22, 2006 at 7:00 a.m. unless sooner rescinded by the Board of County Commissioners of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective January 15, 2006 at 7:00 a.m. After motion and second the vote on this resolution was as follows: Chairman Doug Coward XXX Vice Chairman Chris Craft XXX Commissioner Paula A. Lewis XXX Commissioner Joseph E. Smith XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED this loth day of January, 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY r" AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO.C2B DATE: January 10, 2006 REGULAR[] PUBLIC HEARING [] CONSENT [X] PRESENTED BY: Daniel 5. McIntyre SUBJECT: Resolution No. 06-025 Extending the State of Emergency for Hurricane Wilma BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: See attached memorandum RECOMMENDATION: COMMISSION ACTION: Staff recommends that the Board approve Resolution No. 06- 025 and authorize the Chairman to sign the Resolution. [ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: TP uglas Anderson County Administrator Review and Approvals County Attorney: . hn A CM Management 6 Budget Purchasing: Originating Dept, Public Works Finance: (Check for copy only, if applicable) County Eng.: Eff.5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 06-33 DATE: January 5, 200605 SUBJECT: Resolution No. 06-025 Extending the State of Emergency for Hurricane Wilma BACKGROUND: Attached is a copy of draft Resolution No. 06-025 extending the state of emergency for Hurricane Wilma until January 19, 2006 at 6:00 a.m. RECOMMENDATION/CONCLUSION Staff recommends that the Board approve Resolution No. 06-025, as drafted. Respectfully submitted, �+ Daniel 5, McIntyre County Attorney DSM/caf Attachment 9 RESOLUTION NO. 06-025 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE WILMA) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on October 22, 2005, at 6:00 a.m. due to Hurricane Wilma. 3. The effect of Hurricane Wilma has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 5. Such declaration is extended for seven (7) days until January 19, 2006 at 6:00 a.m. unless sooner rescinded by the Board of County Commissioners ,of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective January 12, 2006 at 6:00 a.m. After motion and second the vote on this resolution was as follows: Chairman Doug Coward XXX Vice Chairman Chris Craft XXX Commissioner Paula A. Lewis XXX Commissioner Joseph E. Smith XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED this loth day of January, 2006. ATTEST: DEPUTY CLERK BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. C2C DATE: January 10, 2006 REGULAR[ ] PUBLIC HEARING [ ] CONSENT[ x ] PRESENTED BY: Katherine Mackenzie -Smith Assistant County Attorney SUBJECT: Ordinance No. 06-006 - Amending Section 1-20-17 of Division 1 of Article II of Chapter 1-20 of the Code of Ordinances of St. Lucie County, Florida, by prohibiting parking on Metzger Road (both sides) the entire length of the right of way, 200' on the north side and 245' on the south side from Angle Road to N. 391h Street; and by prohibiting parking on North 39th Street (both sides) the entire length of the right of way, 210' on the east side and 244' on the west side from the Metzger Road Intersection and 250' south of the Metzger Road Intersection (both sides). BACKGROUND: See attached memorandum FUNDS AVAILABLE: N/A RECOMMENDATION CONCLUSION: Staff recommends that the Board grant permission to advertise the attached Ordinance No. 06-006 as drafted. COMMISSION ACTION: (� APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 [X] County Attorney: y [ ]Management d Budget: Douglas`M. Anderson County Administrator Review and Approvals ]Purchasing: [ ] Growth Management.: [ x] Road and Bridge Manager_[ ] Solid Waste Mgr [ finance:(check for copy only, if applicable) Effective 5/96 INTER -OFFICE MEMORANDUM COUNTY ATTORNEYS OFFICE ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM. Katherine Mackenzie -Smith, Assistant County Attorney C.A. NO, 05-2134 DATE: December 16, 2005 SUBJECT: Ordinance No. 06-006 - Amending Section 1-20-17 of Division 1 of Article II of Chapter 1-20 of the Code of Ordinances of St. Lucie County, Florida, by prohibiting parking on Metzger Road (both sides) the entire length of the right of way, 200' on the north side and 245' on the south side from Angle Road to N. 39" Street; and by prohibiting parking on North 39" Street (both sides) the entire length of the right of way, 210' on the east side and 244' on the west side from the Metzger Road Intersection and 250' south of the Metzger Road Intersection (both sides). BACKGROUND: In response to numerous complaints, a No Parking Study was conducted at Metzger Road and North 391h Street. The Traffic Operations Section of the Road and Bridge Division of the Public Works Department of St. Lucie County, has recommended that parking be prohibited on Metzger Road (both sides) the entire length of the right of way, 200' on the north side and 245' on the south side from Angle Road to N. 39'h Street; and by prohibiting parking on North 39'h Street (both sides) the entire length of the right of way, 210' on the east side and 244' on the west side from the Metzger Road Intersection and 250' south of the Metzger Road Intersection (both sides). The attached Ordinance No. 06-006 has been drafted as requested by the Traffic Operations Section of the Road and Bridge Division. RECOMMENDATION/CONCLUSION: Staff recommends that the Board grant permission to advertise the attached Ordinance No. 06-006as drafted. Respectfully submitted, /UA_2_� Katherine Mackenzie -Smith Assistant County Attorney ORDINANCE NO.06-006 AN ORDINANCE AMENDING SECTION 1-20-17 (PARKING RESTRICTED ON CERTAIN STREETS) OF DIVISION 1 (GENERALLY) OF ARTICLE II (STOPPING, STANDING AND PARKING) OF CHAPTER 1-20 (TRAFFIC) OF THE CODE OF ORDINANCES OF ST. LUCIE COUNTY, FLORIDA, BY PROHIBITING PARKING ON METZGER ROAD (BOTH SIDES) THE ENTIRE LENGTH OF THE RIGHT OF WAY, 200' ON THE NORTH SIDE AND 245' ON THE SOUTH SIDE FROM ANGLE ROAD TO NORTH 39T" STREET; AND BY PROHIBITING PARKING ON NORTH 39T" STREET (BOTH SIDES) THE ENTIRE LENGTH OF THE RIGHT OF WAY, 210' ON THE EAST SIDE AND 244' ON THE WEST SIDE FROM METZGER ROAD INTERSECTION AND 250' SOUTH OF THE METZGER ROAD INTERSECTION (BOTH SIDES) IN ST. LUCIE COUNTY, FLORIDA; PROVIDING FOR CONFLICTING PROVISIONS; SEVERABILITY AND APPLICABILITY; PROVIDING FOR FILING WITH THE DEPARTMENT OF STATE; PROVIDING FOR AN EFFECTIVE DATE; PROVIDING FOR ADOPTION; AND PROVIDING FOR CODIFICATION WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: Section 125.01 (1) (m) and Section 316.008, Florida Statutes, authorizes the Board to regulate and prohibit parking. 2. In response to numerous complaints, a No Parking Study was conducted. The Traffic Operations Section of the Road and Bridge Division of the Public Works Department of St. Lucie County, together with the Sheriff's Department, has recommended that parking 5trtiek threuglg t passages are deleted. Underlined passages are added. 1 be prohibited on Metzger Road (both sides) the entire length of the right of way, 200' on the north side and 245' on the south side from Angle Road to N. 39" Street; and by prohibiting parking on North 39'h Street (both sides) the entire length of the right of way, 210' on the east side and 244' on the west side from the Metzger Road Intersection and 250' south of the Metzger Road Intersection (both sides). 3. It is in the best interest of the health, safety, and public welfare of the citizens of St. Lucie County to prohibit parking on Metzger Road (both sides) the entire length of the right of way, 200' on the north side and 245' on the south side from Angle Road to N. 39'h Street; and by prohibiting parking on North 39'h Street (both sides) the entire length of the right of way, 210' on the east side and 244' on the west side from the Metzger Road Intersection and 250' south of the Metzger Road Intersection (both sides). NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of St. Lucie County, Florida: PART A. AMENDMENT OF SECTION 1-20-17 (PARKING RESTRICTED ON CERTAIN STREETS) OF DIVISION 1 (GENERALLY) OF ARTICLE II (STOPPING, STANDING AND PARKING) OF CHAPTER 1-20 (TRAFFIC). Section 1-20-17 of Division 1 of Article II of Chapter 1-20 of the Code of Ordinances of St. Lucie County, Florida, is hereby amended to read as follows: Section 1- 20-17. Parking restricted on certain streets. &truck through passages are deleted. Underlined passages are added. 2 (a) The term "parking" as used herein means the standing of a vehicle, whether occupied or not, otherwise than temporarily for the purpose of and while actually engaging in loading or unloading merchandise or passengers as may be permitted by law. (b) The parking of motor vehicles, except in cases of emergency, is hereby prohibited on the right-of-way of the following roads or streets, or indicated portions thereof, at all times unless otherwise indicated: "Angle Road," (Both sides) from its intersection of Orange Avenue North to its intersection with Avenue B. "Angle Road," within three hundred (300) feet of its intersection with Avenue D. "Angle Road," within three hundred (300) feet of its intersection with Avenue Q. "Angle Road," within three hundred (300) feet on either side of the entrance to Westwood High School. "Arnold Road," the entire length of the right-of-way, from South 35'h Street West to South 39'h Street. "Atlantic Beach Boulevard," the entire length of the right-of-way, from Shorewinds Drive to its end, North Jetty. "Avenue I)," within three hundred (300) feet of its intersection with Angle Road. "Avenue Q," within two hundred (200) feet of its intersection with Angle Road. "Beach Avenue," (East side), within one hundred (100) feet of its intersection with Shady Lane. "Beach Avenue," (West side), within one hundred (100) feet South of its intersection with Shady Lane. Struck ,rt rewgg passages are deleted. Underlined passages are added. 3 "Beach Avenue," (West side), within one hundred fifty (150) feet North of its intersection with Shady Lane. "Bell Avenue," (South side), from the intersection of Oleander Avenue Westerly approximately seven hundred (700) feet. "Chamberlin Blvd.," (North side), from one hundred forty (140) feet East of its intersection with U. 5. Highway #1 (S.R. 5) for a distance of three hundred (300) feet to a point four hundred forty (440) feet East of its intersection with U. S. Highway #1 (S.R. 5). "Cortez Boulevard," (Both sides), from its intersection with 25'h Street west for a distance of two hundred fifty (250) feet) "Darter Court," (Both sides), from its intersection with Okeechobee Road to the East end. "Edwards Road," from Will Fee Road West to Maravilla Boulevard, between the hours of 7:30 a.m. and 3:30 p.m., Monday through Friday. "Elm Avenue," the entire length of the right-of-way, from West 1" Street to West 2"d Street, Monday through Friday, between the hours of 7:00 a.m. and 4:00 p.m. only. "Everglades Blvd.," (Center Island) from its intersection of South Shores Road Northerly to the end of the Center Island for a total distance of seven hundred fourteen (714) feet. "Flamingo Boulevard," the entire length of the right-of-way. "Glades Cut -Off Road," five hundred (500) feet on either side of the landfill entrance and on both sides of Glades Cut -Off Road. "Glades Cut -Off Road," within three hundred fifty (350) feet in all directions of its intersection with Midway Road. "Indrio Road," (Both sides), from the projected center -line of Indian Pines Struck through passages are deleted. Underlined passages are added. 0 Village Entrance five hundred (500) feet East and five hundred (500) feet West; for a total distance of one thousand (1,000) feet. "Jenkins Road," within five hundred (500) feet of its intersection with Orange Avenue (SR 68). "Juanita Avenue," (Both sides) from its intersection with North 25th Street (SR 615) West approximately 440 feet. "Metzger Road". (both sides) the entire length of the right of way, 200' on the north side and 245' on the south side from Angle Road to N. 39th Street "Midway Road," (CR712)(Both sides), from its intersection with Okeechobee Road (SR70) a distance of one thousand nine hundred (1,900) feet to the West right-of-way line of North St. Lucie Water Control District Canal #85. "Midway Road," (South side) within three hundred (300) f e e t o f i t s intersection with 25th Street. "Midway Road," within three hundred fifty (350) feet in all directions of its intersection with Glades Cut -Off Road. "Moorings Lane," the entire length of the right-of-way, from North Ocean Drive to Oak Drive. "Naco Road" (South side), from its intersection with Old Dixie Highway West a distance of approximately 1,056 feet. "North 39th Street". (both sides) the entire length of the right of way, 210' on the east side and 244' on the west side from the Metzger Road Intersection and 250' south of the Metzger Road Intersection (both sides). "North Cortez Avenue", (Both Sides) from its intersection with 25th Street west for a distance of two hundred fifty (250) feet. "North Ocean Drive," the entire length of the right-of-way, from Sea Oats Drive to Shorewinds Drive. Strueknheugl� passages are deleted. Underlined passages are added. 5 "Oak Drive," the entire length of the right-of-way. "Old Dixie Highway" (Both sides), from its intersection with Naco Road South a distance of approximately 1,056 feet. "Oleander Avenue," from the entrance to the State Farmers Market, Southerly approximately five hundred (500) feet. "Oleander Avenue," (East side), from West ls' Street to just South of the White School property, Monday through Friday, between the hours of 7:00 a.m. and 4:00 p.m. only. "Peacock Road," (Both sides) from its intersection with Okeechobee Road (5R70) South a distance of three thousand twenty (3,020) feet. "Peters Road," (Both sides) from its intersection of State Road 70 (Okeechobee Road) for the entire length to the end of the existing pavement. "Sea Oats Drive," the entire length of the right-of-way, from North Ocean Drive to Oak Drive. "Shady Lane," within one hundred (100) feet of its intersection with Beach Avenue. "5horewinds Drive," the entire length of the right-of-way, from North Ocean Drive to Atlantic Beach Boulevard. "South 33rd Street," (West side), the entire length of the right-of-way from Peterson Road to Whiteway Dairy Road. "South 35'h Street," (West side), for a distance of one hundred sixty-five (165) feet North of the Centerline of Arnold Road and a distance of one hundred seventy (170) feet South of the Centerline of Arnold Road. "South 36rh Street," the entire length of the right-of-way, from Virginia Avenue South to Arnold Road. S#ruek # ireagh passages are deleted. Underlined passages are added. "Tamarind Drive," the entire length of the right-of-way, from Shorewinds Drive to Flamingo Boulevard. "Tumblin Kling Road," within four hundred (400) feet West of its intersection with U. 5. Highway 1. "Weatherbee Road," (Both sides), from its intersection of U. S. Highway #1 to its East to its intersection with a Presser Pressler Lane. "West 2"d Street," (North side), from Elm Avenue East to Oleander Boulevard, Monday through Friday, between the hours of 7:00 a.m. and 4:00 p.m. only. "West 2"d Street," entire length of right-of-way, from Elm Avenue West to Cypress Street, Monday through Friday, between the hours of 7:00 a.m. and 4:00 .m. only. "Will Fee Road," between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday. "Windham Lane," the entire length of the right-of-way, from Atlantic Beach Boulevard to Oak Drive. "50'h Street," within two. hundred (200) feet of its intersection with Angle Road. (c) The road superintendent of the county is directed to erect the necessary signs on the roads and streets, or portions thereof, covered by this section to advise the public that parking is prohibited at all times or during certain times, as provided in this section. (d) Penalties for violation of this section shall be in accordance with State law. PART B. CONFLICTING PROVISIONS. Struek thratiqr passages are deleted. Underlined passages are added. 7 Special acts of the Florida legislature applicable only to unincorporated areas of St. Lucie County, County ordinances and County resolutions, or parts thereof, in conf lict with this ordinance are hereby superseded by this ordinance to the extent of such conflict. PART C. SEVERABILITY AND APPLICABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative, or void, such holding shall not affect the remaining portions of this ordinance. This ordinance shall be applicable within recorded subdivisions in unincorporated St. Lucie County. If this ordinance or any provision thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property, or circumstance. PART D. FILING WITH THE DEPARTMENT OF STATE. The Clerk is hereby directed forthwith to send a certified copy of this ordinance to the Bureau of Administrative Code and Laws, Department of State, The Capitol, Tallahassee, Florida 32304. PART E. EFFECTIVE DATE. This ordinance shall take effect on receipt of official acknowledgment from the Office of the Secretary of State that this ordinance has been filed in that office. PART F. ADOPTION. After motion and second the vote on this ordinance was as follows: Struck through passages are deleted. Underlined passages are added. IM Chairman Doug Coward XXX Vice Chairman Chris Craft XXX Commissioner Frannie Hutchinson XXX Commissioner Paula Lewis XXX Commissioner Joseph Smith XXX PART G. CODIFICATION. Provisions of this ordinance shall be incorporated in the Code of Ordinances of St. Lucie County, Florida, and the word "ordinance" may be changed to "section", "article", or other appropriate word, and the sections of this ordinance may be renumbered or relettered to accomplish such intention; provided, however, that Parts B through G shall not be codified. PASSED AND DULY ADOPTED this day of , 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN btruck through passages are deleted, Underlined passages are added. APPROVED AS TO LEGAL FORM AND CORRECTNESS: Pi COUNTY ATTORNEY AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO.: C2D DATE: January 10, 2006 REGULAR[ PUBLIC HEARING( ] CONSENT [xx] PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Revocable License Agreement North Savannas Flow Way Top of the Ridge L.L.C. and Ridge Venture Group, L.L.C. BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Please see an attached memorandum N/A N/A Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct staff to record the Agreement in the Public Records of St. Lucie County. COMMISSION ACTION: [X APPROVED (] DENIED [ ] OTHER: Approved 5-0 CONCURRENQd D gla Anderson County Administrator A -_ Review and AD7rovals[XX] County Attorney: [XX] Public Works Director: • [XX] Originating Dept.: jyg- [ ] Road 4 Bridge: Finance: (Check for Copy only, if applicable) Eff. 5/96 G:\ACQ\WP\JoAnn\License Agreements\North Savannas Flow Way\Agenda Request.wpd [XX] County Surveyor:" •d INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney DATE: January 10, 2006 SUBJECT: Revocable License Agreement North Savannas Flow Way Top of the Ridge L.L.C. and Ridge Venture Group, L.L.C. BACKGROUND: At the request of the Public Works Department, County staff contacted Top of the Ridge L.L.C. and Ridge Venture Group, L.L.C. to request a Revocable License Agreement for the construction, maintenance and monitoring of a stream gauge for data collection and water management of the North Indrio Savannas. Attached for your review and approval you will find a Revocable License Agreement to allow St. Lucie County permission to construct, maintain and monitor a stream gauge on property owned by Top of Ridge L.L.C. and Ridge Venture Group, L.L.C. We have attached a map showing the North Savannas Flow Way. RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct staff to record the Agreement in the Public Records of St. Lucie County. Respectfully submitted, G \ACQ\WP\JoAnn\License Agreements\North Savannas Flow Way\Agenda Memo.wpd REVOCABLE LICENSE AGREEMENT THIS AGREEMENT, made and entered this day of , 2005 by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and TOP OF THE RIDGE, L.L.C. & RIDGE VENTURE GROUP, L.L.C. (the "Owners"). WHEREAS, the Owners own the property described in Exhibit "A" attached hereto and made a part hereof, also identified by County Tax Parcel I.D. No. 1406-133-0002-000/2 (the "Property") WHEREAS, the County has requested a Revocable License Agreement for construction, maintenance and monitoring of a stream gauge on Owner's property. WHEREAS, the Owners are willing to permit the County to use the Property for the construction, maintenance, and monitoring of a stream gauge subject to the terms and conditions set forth in this Revocable License Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. The Owner agrees to grant the County a Revocable License Agreement for the construction, maintenance and monitoring of a stream gauge. 2. The sole purpose of this Revocable License Agreement is to grant the County permission for the construction, maintenance and monitoring of a stream gauge for the purpose of data collection and water management of the North Indrio Savannas. 3. Pursuant to the terms and conditions contained in this Agreement, the Owners authorize the County to keep and maintain the stream gauge. 4. This Revocable License Agreement shall be binding on future successors and assignees of the Owners. 5. Either Party shall have the right to terminate this Agreement with or without cause 100004051.1) 0 7 and require removal of the stream gauge upon thirty (30) days written notice to the other party. The term of this Revocable License Agreement shall begin on the date first above written and shall remain in effect unless otherwise revoked or abandoned as provided herein. The Owners agree to allow County employees access to the location of the stream gauge for County purposes as determined by the County Engineer. All notices, requests and other communications dealing directly or indirectly with this license shall be in writing and shall be (as elected by the person giving such notice) hand delivered by messenger or courier service, or mailed by registered or certified mail (postage prepaid) return receipt requested, addressed to: As to County: County Engineer Engineering Division 2300 Virginia Avenue, 2"d Floor Fort Pierce, FL 34982 As to Owners: Top of the Ridge, L.L.C. Ridge Venture Group, L.L.C. Attn: Steve Wolf Brookside Realty Corporation 5801 N. Congress Avenue Boca Raton, FL 33487 With Copies to: County Attorney 2300 Virginia Avenue, 3rd Floor Fort Pierce, FL 34982 With Copies to: Klein & Dobbins, P.L. Attn: W. Lee Dobbins 805 Virginia Avenue, Suite 25 Fort Pierce, FL 34982 or to such other address as any party may designate by notice complying with the terms of this section. Each such notice shall be deemed delivered (a) on the date delivered if hand delivered by messenger or courier service, (b) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first written. ATTEST: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY TOP OF FDGE, L.L.C. am Its: RIDGE VENTURE GROU L.L.C. By: Print Na e: Its: AAt'4 dir0 /y,�mGow i ,T Witness (Print Na Wi tness Witness (Print Name) (00004051.1) STATE OF ri COUNTY OF &.ieA The foregoing instrument was acknowledged before me this day of 'b&pffl,6e,c -, 200_�-, by . �Amp of TOP OF THE RIDGE, L.L.C., said person (check one) 0 is personally known to me, o produced a driver's license (issued by a state of the United States within the last five (5) years) as identification, or ❑ produced other identification, to wit: Sharon Bush -Tremblay , "�t�'. Commission 4DD234355 Expires: Aug 30, 2007 Bonded Thry oda , Atlantic Bonding Co., Inc. STATE OF _6orta COUNTY OF 11� 4Prin Name: ary Public, State of Florida Commission No.: My Commission Expires: Atq.-TC,zoov The foregoing2 instrument was acknowledged before me this �day of _, 2005 (� , by r riA 00 Ar, , of RIDGE VENTURES GROUP, L.L.C., said person (check one) Vis personally known to me, ❑ produced a driver's license (issued by a state of the United States within the last five (5) years) as identification, or ❑ produced other identification, to wit: rin Name: Notary Public, State of Florida Commission No.: DD2 TfS' My Commission Expires: Aa f. 30 200? Sharon Bush -Tremblay ::4• �' Commission #DD234355 Expires: Aug 30, 2007 Bonded Thru Atlantic Bonding Co., Inc. {00004051.1) OR HOOK 2317 PAGE 2279 Exhibit "A" Legal Description That part of the South 300 feet of the South one-half of the Northeast one - quarter of Section 6, Township 34 South, Range 40 East, lying West of the Westerly right-of-way of U.S. Highway #1; LESS AND EXCEPTING therefrom right-of-way of the Florida State Turnpike Authority as shown in Deed Book 213, Page 565, Public Records of St. Lucie County, Florida; more particularly described as follows: A tract of land lying in the Southwest one-half of the Northeast one -quarter of Section 6, Township 34 South, Range 40 East, St. Lucie County, Florida, particularly described as follows: From the Southwest corner of the Northeast one -quarter of Section 6, Township 34 South, Range 40 East, St. Luc' ounty, Florida, run S 89 23'04"E, along the South line of the Northwest e-quarter of Section 6, a distance of 67.19 feet to the Point of Be ence run N 27 23' 56" E, a distance of 341.54 feet to a point on the ine of the above mentioned property; thence run S 89 " E, alo the North line of the said above mentioned property a di ance 112.02 feet to a point; thence run S. 27 23' 56" W., a distance o 3 eet to a point on the South line of the Northeast one -quarter o Section fli2nre run N. 89 23' 04" W. along the South line of the rthe ne- arter of Section 6, a.distance of 112.02 feet to the point o beginnin containing 0.78 acres more or less. 33-'� e AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. DATE: January 10, 2006 REGULAR[] PUBLIC HEARING [] CONSENT [XX] PRESENTED BY: Daniel 5. McIntyre SUBJECT: St. Lucie Landing - Subdivision Improvement Agreement BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the Subdivision Improvement Agreement and authorize the Chairman to sign the Agreement. COMMISSION ACTION: APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Review and Approvals County Attorney: Management d Budget Originating Dept. Public Works Dir: Finance: (Check for copy only, if applicable) D,duglas Anderson County Administrator urchosmg: County En Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 05-2163 DATE: December 21, 2005 SUBJECT: St. Lucie Landing - Subdivision Improvement Agreement BACKGROUND: Attached are copies of the following documents: - Original Subdivision Improvement Agreement - Original Performance Bond (Bond No. 5805195) - Engineers Estimate of Cost The documents have been reviewed by Public Works staff and the County Attorney and have been approved as to form. RECOMMENDATION/CONCLUSION : Staff recommends that the Board approve the Subdivision Improvement Agreement and authorize the Chairman to sign the Agreement. fully submitted, Daniel S. McIntyr County Attorney, DSM/cof Attachments SUBDIVISION IMPROVEMENT AGREEMENT THIS SUBDIVISION IMPROVEMENT AGREEMENT, is entered into as of the day of , 2005, by and between ST. LUCIE LANDINGS DEVELOPERS, LLC, a Florida corporation qualified and authorized to do business in Florida (the "Developer"), and ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County"). WITNESSETH: WHEREAS, the Developer is commencing proceedings to effect a subdivision of land in St. Lucie County; and WHEREAS, the Developer intends to record a certain plat of a subdivision in St. Lucie County Florida, to be known as ST. LUCIE LANDINGS (the "Subdivision"); and WHEREAS, subdivision and platting ordinances of St. Lucie County establish procedures and standards for the development and subdivision of real estate and for the surveying and platting thereof, requiring the installation of certain improvements and providing penalties for violations among other things; and WHEREAS, a final plat of a subdivision within the unincorporated area of St. Lucie County shall not be recorded until the Developer has installed the required improvements or has guaranteed, to the satisfaction of the County, such improvements will be installed; and WHEREAS, the required improvements of the Subdivision are to be installed after recording of the plat under the guarantee posted with the County. NOW THEREFORE, in consideration of the intent and desire of the Developer as set forth herein, and to gain approval of St. Lucie County to record said plat, the Developer and County agree as follows: 1. COMPLETION OF REQUIRED IMPROVEMENTS/OWNERSHIP. The Developer agrees to satisfactorily complete the required improvements (the "Improvements") for the above -referenced development within twelve (12) months from and after the recording of the above -referenced plat, according to the construction plans approved by the County Engineer. The Improvements are more particularly set forth on those certain plans drawn by the Developer's engineers, Culpepper & Terpening, Inc., dated August 16`h, 2005. Upon completion, the ownership of the Improvements shall be conveyed to the County in accordance with Section 11.04.01.17 (2), St. Lucie County Land Development Code ("LDC"). 2. SECURITY. The Developer, in accordance with the requirements established by the St. Lucie County LDC, agrees to supply the County with security in a form acceptable to the County Attorney in the amount of Five Hundred Fifteen Thousand, Two Hundred Forty - One and 00/100 Dollars ($515,241.00), representing 115% of the estimated cost of the Improvements as submitted by the Developer's engineer and approved by the County Engineer. 3. REDUCTION OF AMOUNT OF SECURITY. The amount of the security may be reduced once during the term of this Agreement upon the completion of a portion of the Improvements by the Developer and upon inspection and acceptance by the County. In no event, however, shall the amount of the security be less than one hundred percent (100%) of the cost of completing the remaining Improvements. F0018025v1 4. SUPERVISION OF CONSTRUCTION. The Improvements shall be constructed under the supervision of the Developer's engineer in full compliance with the specifications and requirements of St. Lucie County, and when complete, Developer's engineer shall furnish the County Engineer with a certificate of satisfactory completion for approval. 5. FAILURE TO COMPLETE IMPROVEMENTS. It is further understood and agreed by and between the parties to this Agreement that, in the event Improvements are not constructed within twelve (12) months from the date of the recording of the above referenced plat, the County shall have and is hereby granted the right to cause the Improvement to be made and to use the security provided herewith for payment of all costs and expenses incurred in the construction thereof, including but not limited to, engineering, surveying, construction, legal and contingent costs. Furthermore, it is agreed by the parties hereto that County shall be reimbursed from the security provided for any damages, either direct or consequential, which the County may sustain as a result of the failure of Developer to carry out and execute all of the provisions of this Agreement and the provisions of the LDC. In the event of Developer's failure or refusal to construct and install the Improvements in accordance with the terms of this Agreement, the County shall have the option to do so, with County employees and equipment, or pursuant to public advertisement and receipt of bids. In the event that the total costs incurred in construction and full completion of the Improvements shall exceed the amount of security provided, such additional costs shall be paid by Developer on written demand by the County Engineer. In the event that the total costs incurred in construction and full completion of the Improvements shall be less than the amount of security provided, such excess security shall be returned to the Developer. 6. RELEASE OF SECURITY. Upon completion of construction of all Improvements, the Developer's engineer shall certify that the improvements have been constructed in accordance with the regulations set forth in the LDC When the Improvements have been certified by the Developer's engineer, the County Engineer shall inspect the Improvements and review the construction and supporting test/control data furnished by the Developer's engineer. If all Improvements are completed to the satisfaction of the County Engineer, the County Engineer shall confirm this in writing to the St. Lucie County Board of County Commissioners. The Developer's security shall then be released in accordance with Section 11.04.01, LDC. 7. RECORDATION OF PLAT. Following execution of this Agreement by both parties and approval of the form of security by the County Attorney, the County agrees to record the plat of the above referenced Subdivision at such time as the plat complies with the subdivision and platting requirements set forth in Section 11.03.00, LDC. 8. INTERPRETATION; VENUE. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect thereto. This Agreement may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Agreement shall be interpreted as a whole unit and section headings are for convenience only. All interpretations shall be governed by the laws of the State of Florida. In the event it is necessary for either party to initiate legal action regarding this Agreement, venue shall be in the Nineteenth Judicial circuit for St. Lucie County, Florida, for claims under state law and the Southern District of Florida for any claims which are justiciable in federal court. PA F0018025v1 IN WITNESS WHEREOF, the parties hereto have executed these presents on the dates indicated below. The date of this Agreement shall be the date on which this Agreement is approved by the Board of County Commissioners. ATTEST: Deputy Clerk WITNESSES: Print N , ,Nj^4Z&1 rerA) COUNTY: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA LIM Chairman APPROVED AS TO FORM AND CORRECTNESS: County Attorney Date: DEVELOPER: ST. LUCIE LANDW DEVELOPERS, LLC a Florida corpo a By: Print N e: Martin Schaffer Its: Managing Member 3 F0018025v1 [Corporate Seal] 17DJ9 INSCO INSURANCE SERVICES, INC. rq Underwriting Manager for: insc% �` p Developers Surety and Indemnity Company Indemnity Company of California 17780 Fitch, Suite 200 • Irvine, California 92614 • (949) 263-3300 BOND NO. 580519S INITIAL PREMIUM: 10,729.00 SUBJECT TO RENEWAL. SUBDIVISION IMPROVEMENTS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That we, St. Lucie Landings Developers, LLC , as Principal, and Deve opers ure and Indemnity Company a corporation organized and doing business under and by virtue of the laws of the State of Iowa and duly licensed to conduct a general surety business in the State of Florida as Surety, are held and firmly bound unto St. Lucie County BOCC as Obligee, in the sum of Five Hundred Fifteen Thousand, Two Hundred Forty -One & Noll00 ($ 515,241.00 ) Dollars, for which payment, well and truly to be made, we bind ourselves, our heirs, executors and successors, jointly and severally firmly by these presents. THE CONDITION OF THE OBLIGATION IS SUCH THAT: WHEREAS, the above named Principal entered into an agreement or agreements with said Obligee to: Subdivision Improvements for St. Lucie Landings NOW THEREFORE, the condition of this obligation is such, that if the above Principal shall well and truly perform said agreement or agreements during the original term thereof or of any extension of said term that may be granted by the Obligee with or without notice to the Surety, this obligation shall be void, otherwise it shall remain in full force and effect. IN WITNESS WHEREOF, the seal and signature of said Principal is hereto affixed and the corporate seal and the name of the said Surety is hereto affixed and attested by its duly authorized Attorney -in -Fact at Tampa Florida , this 1 st "PRINCIPAL" St. Lucie Landings Developers, LLC day of September "SURETY" Developers Surety and Indemnity Company 2005 BY: Attorney -in -Fact David B. Shick ID-1277 (REV. 3/01) POWER OF ATTORNEY FOR DEVELOPERS SURETY AND INDEMNITY COMPANY PO BOX 19725, IRVINE, CA 92623 (949) 263-3300 www.InscoDico.com KNOW ALL MEN BY THESE PRESENTS, that except as expressly limited, DEVELOPERS SURETY AND INDEMNITY COMPANY does hereby make, constitute and appoint: ***David B. Shick*** as its true and lawful Attomey(s)-in-Fact, to make, execute, deliver and acknowledge, for and on behalf of said corporation as surety, bonds, undertakings and contracts of suretyship giving and granting unto said Attomey(s)-in-Fact full power and authority to do and to perform every act necessary, requisite or proper to be done in connection therewith as the corporation could do, but reserving to the corporation full power of substitution and revocation, and all of the acts of said Attomey(s)-in-Fact, pursuant to these presents, are hereby ratified and confirmed. This Power ofAttorney is granted and is signed by facsimile under and by authority of the following resolution adopted by the Board of Directors of DEVELOPERS SURETY AND INDEMNITY COMPANY effective as of November 1, 2000: RESOLVED, that the Chairman of the Board, the President and any Vice President of the corporation be, and that each of them hereby is, authorized to execute Powers ofAttomey, qualifying the Attomey(s)-in-Fact named in the Powers ofAttorney to execute, on behalf of the corporation, bonds, undertakings and contracts of suretyship; and that the Secretary or any Assistant Secretary of the corporation be, and each of them hereby is, authorized to attest the execution of any such Power of Attorney; RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power ofAttorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporation when so affixed and in the future with respect to any bond, undertaking or contract of suretyship to which it is attached. IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY has caused these presents to be signed by its respective Executive Vice President and attested by its Secretary this I st day.of February, 2005. ,,.. AND David H. Rhodes, Executive Vice -President =y ; Vo TF';y�' ram; OCT. e< ew. 10 n =a: of 1936 o'a Walter A. Crowell, Secretary .'"..,,,,*„,„a"''• STATE OF CALIFORNIA ) )SS. COUNTY OF ORANGE ) On February 1, 2005, before me, Nita G. Hiff neyer, personally appeared David H. Rhodes and Walter A. Crowell, personally known to me (or proved to me on the basis of satisfactory evidence) to be the persons whose names are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures on the instrument the entity upon behalf of which the persons acted, executed the instrument. WITNESS my hand and official seal CERTIFICATE NITA G. HIFFMEYER COMM. • 1543481 NOTARY PUBLIC CCFOFHA ORANGE COUNTY my comm. tplrm Jan.10, 2000 The undersigned, as Executive Vice -President, of DEVELOPERS SURETY AND INDEMNITY COMPANY, does hereby certify that the foregoing Power ofAttorney remains in full force and has not been revoked, and furthermore, that the provisions of the resolution of the respective Boards of Directors of said corporation set forth in the Power of Attomey, is in force as of the date of this Certificate. This Certificate is executed in the City of Irvine, California, the 1 St By ` David L. Kerrigan, Executive Vice -President day of September-2005 ID-1438 (DSI) (Rev. 2/05) St Lucie Landing Estimate of Probable Construction Cost 8/11/2005 Quantity Unit Price Item No. Paving, Grading & Earthwork Urdt Price Mobilization L.S. I S 2,000.00 $ 2,000.00 Clearing and Grubbing ACRE 3.5 S 3,000.00 $ 10,500.00 Silt Fence L.F. 3220 $ 1.15 $ 3,703.00 Soils Tracking Device EACH 1 $ 1,500.00 $ 1,500.00 Embankment C.Y. 12,010 $ 2.00 $ 24,020.00 Lake Excavation C.Y. 14,100 $ 2.50 $ 35,250.00 1" Overlay Type S Asphalt S_Y. 1,380 $ 4.50 1 $ 6,210.00 2" Type S Asphalt S.Y. 2,080 $ 9.50 $ 19,760.00 Brick Pavers S.Y. 330 $ 20.00 $ 6.600.00 8" Coquina Base S.Y. 2,540 $ 8.50 $ 21,590.00 12" Stabilized Sub -Garde S.Y. 3,100 $ 2.94 $ 9,114.00 Sod S.Y. 2,829 $ 3.00 $ 8,487.00 4' Mulched Path S.Y. 290 $ 4.00 $ 1,160.00 520-3 T "F" Curb L.F. 150 $ 10.00 $ 1,500.00 Header Curb L.F. 100 $ 10.00 $ 1,000.00 T "D" Curb L.F. 130 $ 11.00 $ 1,430.00 4" thick Concrete Sidewalk S.Y. 740 $ 25.00 $ 18500.00 6" White Thermo Strip L.F. 270 $ 0.50 $ 135.00 6" Yellow Thermo Strip L.F. 100 $ 0.50 $ 50.00 24" White Stop Bar L.F. 25 $ 2.50 1 $ 62.50 Stop Sin Assembly EACH 1 $ 250.00 IS 250.00 Wetland Sin Assembly EACH 1 13 $ 150.00 $ 1,950.00 Street Name Sign Assembly EACH I I I $ 150.00 $ 150.00 Sub -Total Roadway $ 174,921.50 Storm Drainage 12" x M' RCP LF 130 $ 30.00 S 3,900.00 15" CAP LF 20 $ 15.00 S 300.00 18" CAP LF 20 S 15.00 $ 300.00 15" RCP LF 639 S 28.00 S 17,892.00 18" RCP LF 56 $ 37.00 $ 2,072.00 48" CMP w/ FDOT Headwall EACH 1 $ 4,000.00 $ 4,000.00 Control Structure EACH 1 $ 5,100.00 $ 5,100.00 Type E Inlet EACH 1 31 $ 2,500.00 1 $ 7,500.00 MITERED END SECTION (12" x 18" RCP) EACH 21 $ 1,200.00 1 $ 2,400.00 Concrete Collar 24" Pipe EACH 21 $ 600.00 1 S1,200.00 Sub -Total Drainage $ 44,664.00 12/12/2005 Page I Created by: jsy St. Lucie Landing Estimate of Probable Construction Cost 8/1 moos Water Distribution Ductile Iron Fillings TN 0.25 $ 12,000.00 $ 3,000.00 8" PVC Water Main LF 360 $ 16.00 $ 5,760.00 6" PVC Water Main LF 380 $ 13.00 $ 4,940.00 WATER SERVICE - SINGLE SHORT EACH 8 $ 400.00 $ 3,200.00 WATER SERVICE - SINGLE LONG EACH 2 $ 450.00 $ 900.00 WATER SERVICE - DOUBLE SHORT EACH 1 $ 460.00 $ 460.00 WATER SERVICE - DOUBLE LONG EACH 1 $ 550.00 $ 550.00 10" x 8" TV&S EACH I $ 4,000.00 $ 4,000.00 Service Termination wi Blowoff Assembly EACH 1 $ 250.00 $ 250.00 Fire Hydrant Assembly EACH 1 $ 3,100.00 $ 3,100.00 Bacteriological Sample Point EACH 2 $ 350.00 $ 700.00 Flushing & Testing L.S. 1 $ 2,500.00 $ 2,500.00 Sub -Total Water S 29,360.00 Sanitary Sewer 8"PVC (SDR-35) San Sewer 0'-10' LF 740 $ 26.00 $ 19,240.00 8" DIP Sanitary Sewer 0'-10' LF 60 $ 75.00 $ 4,500.00 1541-112-12B SANITARY MANHOLE (6' - 8') EACH 3 $ 3.100.00 $ 9,300.00 1541-112-12C SANITARY MANHOLE (8'- 10-) EACH I $ 4,500.00 $ 4,500.00 8" SANITARY SERVICE (SINGLE) EACH 8 $ 275.00 $ 2,200.00 8" SANITARY SERVICE (DOUBLE) EACH 3 $ 300.00 $ 900.00 Televising I L.F. 8001 $ 2.50 IS 2,000.00 Testing I L.S. 1 $ 3,000.00 1 $ 3,000.00 Sub -'total Sanitary $ 45,640.00 Miscellaneous Engineering Construction Services $ 20,000.00 Plat Monumentation $ 2;500.00 Stormwater Review Fee FP&L $ 5,600.00 Wetland Mitigation a. Monitoring $ 24,750.00 b. Mitigation $ 88,200.00 c. Removal of Exotics $ 12,400.00 �_�� FEASHAM PE #44627 Sub -Total Miscellaneous $ 153,450.00 Total Contingency @ 15% Grand Total S 448,035.50 $ 67,205 $ 515,240.83 12/1212005 Page 2 Created by: jsy AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. &Zr DATE: January 10, 2006 REGULAR[] PUBLIC HEARING [] CONSENT [XX] PRESENTED BY: Daniel 5. McIntyre SUBJECT: Palm Breezes -Phase I - Subdivision Improvement Agreement BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the Subdivision Improvement Agreement and authorize the Chairman to sign the Agreement. COMMISSION ACTION: [x APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Administrator Review and Approvals County Attorney: Management d Budget Purchasing: _ Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff.5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C. A. NO.: 05-2164 DATE: December 21i 2005 SUBJECT: Palm Breezes - Phase I - Subdivision Improvement Agreement xxxxxxxxxxxxxxxxxxx******xx*xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx*xxxxxxxxxxxxxxx BACKGROUND: On July 26, 2005, the County entered into a Subdivision Improvement Agreement with Centex Homes (the "Developer"). The Developer has changed the engineer of record and it is necessary at this time to enter into a new Agreement to reflect the change. Attached are copies of the Original Subdivision Improvement Agreement and Engineers Estimate of Cost. The original surety bond will not change. The documents have been reviewed by Public Works staff and the County Attorney and have been approved as to form. RECOMMENDATION/CONCLUSION : Staff recommends that the Board approve the Subdivision Improvement Agreement and authorize the Chairman to sign the Agreement. Daniel S. McInty County Attorney DSM/cof Attachments SUBDIVISION IMPROVEMENT AGREEMENT THIS SUBDIVISION IMPROVEMENT AGREEMENT, is entered into this day of , 2005, by and between Centex Homes, a Nevada general partnership (the "Developer"), and ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") WITNESSETH: WHEREAS, the Developer is commencing proceedings to effect a subdivision of land in St. Lucie County; and WHEREAS, the Developer intends to record a certain plat of a subdivision in St. Lucie County, Florida, to be known as Palm Breezes Club - Planned Unit Development (the "Subdivision"); and WHEREAS, subdivision and platting ordinances of St. Lucie County establish procedures and standards for the development and subdivision of real estate and for the surveying and platting thereof, requiring the installation of certain improvements and providing penalties for violations among other things; and WHEREAS, a final plat of a subdivision within the unincorporated area of St Lucie County shalt not be recorded until the Developer has installed the required improvements or has guaranteed, to the satisfaction of the County, such improvements will be installed; and WHEREAS, the required improvements of the Subdivision are to be installed after recording of the plat under the guarantees posted with the County. NOW THEREFORE, in consideration of the intent and desire of the Developer as set forth herein, and to gain approval of St Lucie County to record said plat, the Developer and County agree as follows: 1. COMPLETION OF REQUIRED IMPROVEMENTS/OWNERSHIP. The Developer agrees to satisfactorily complete the required improvements (the "Improvements") for the above referenced development within twelve (12) months from and after the recording of the above referenced plat according to the construction plans approved by the County Engineer. The Improvements are more particularly set forth on those certain plans drawn by the Developer's engineers, HSQ Group, Inc. . dated October 17 , 2005,Upon completion, the ownership of the Improvements shall be conveyed to Palm Breezes Homeowners Association, Inc. in accordance with Section 11.04.01.F.(2), St. Lucie County Land Development Code ("LDC"). 2. SECURITY. The Developer, in accordance with the requirements established by the St. Lucie County LDC; agrees to supply the County with security in a form acceptable to the County Attorney in the amount of three million, three hundred and fifty-nine thousand, three hundred and twenty nine dollars and 98 cents ($3,359,329.98), representing 115% of the 003 841611 15503181090T2 estimated cost of the Improvements as submitted by the Developer's engineer and approved by the County Engineer. 3. REDUCTION OF AMOUNT OF SECURITY. The amount of the security may be reduced once during the term of this Agreement upon the completion of a portion of the Improvements by the Developer and upon inspection and acceptance by the County. In no event, however, shall the amount of the security be less than one hundred percent (100%) of the cost of completing the remaining Improvements. 4. SUPERVISION OF CONSTRUCTION. The Improvements shall be constructed under the supervision of the Developer's engineer in full compliance with the specifications and requirements of St. Lucie County, and when complete, Developer's engineer shall furnish the County Engineer with a certificate of satisfactory completion for approval. 5. FAILURE TO COMPLETE IMPROVEMENTS. It is further understood and agreed by and between the parties to this Agreement that, in the event Improvements are not constructed within twelve (12) months from the date of the recording of the above referenced plat, the County shall have and is hereby granted the right to cause the Improvement to be made and to use the security provided herewith for payment of all costs and expenses incurred in the construction thereof, including but not limited to, engineering, surveying, construction, legal and contingent costs. Furthermore, it is agreed by the parties hereto that County shall be reimbursed from the security provided for any damages, either direct or consequential, which the County may sustain as a. result of the failure of Developer to carry out and execute all of the provisions of this Agreement and the provisions of the LDC. In the event of Developer's failure or refusal to construct and install the Improvements in accordance with the terms of this Agreement, the County shall have the option to do so, with County employees and equipment, or pursuant to public advertisement and receipt of bids. In the event that the total costs incurred in construction and full completion of the Improvements shall exceed the amount of security provided, such additional costs shall be paid by Developer on written demand by the County Engineer. 6. RELEASE OF SECURITY. Upon completion of construction of all Improvements, the Developer's engineer shall certify that the Improvements have been constructed in accordance with the regulations set forth in the LDC. When the Improvements have been certified by the Developer's engineer, the County Engineer shall inspect the Improvements and review the construction and supporting test/control data famished by the Developer's engineer. If all Improvements are completed to the satisfaction of the County Engineer, the County Engineer shall confirm this in writing to the St. Lucie County Board of County Commissioners. The Developer's security shall then be released in accordance with Section 11.04.01, LDC. 7. RECORDATION OF PLAT. Following execution of this Agreement by both parties and approval of the form of security by the County Attorney, the County agrees to record the plat of the above referenced Subdivision at such time as the plat complies with the subdivision and platting requirements set forth in Section 11.03.00, LDC. 0038416\115503\87090M 8. INTERPRETATION; VENUE. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect thereto. This Agreement may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Agreement shall be interpreted as a whole unit and section headings are for convenience only. All interpretations shall be governed by the laws of the State of Florida. hi the event it is necessary for either party to initiate legal action regarding this Agreement, venue shall be in the Nineteenth Judicial Circuit for. St. Lucie County, Florida, for claims under state law and the Southern District of Florida for any claims which are justiciable in federal court. IN WITNESS WHEREOF, the parties hereto have executed these presents on the dates indicated below. The date of this Agreement shall be the date on which this Agreement is approved by the Board of County Commissioners. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA By: DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: CENTEX HOMES, a Nevada general partnership By: Centex Real Estate Corporation, a Nevada corporation, Managing General Partner _. BY or�c David Abr , Southeast Florida Division President 9-11�A h 0039416\115503%870407\2 ,...:,..r ry S, HSQ GROUP, INC. Consulting Engineers • Planners . Transportation 14000 Military Trail, Suite 103 Delray Beach, Florida 33484 (561) 637-0955 Phone . (561) 637-4731 Fax PROJECTNAME: PALM BREEZES CLUB- Phase one DATE: November 10, 2005 PROJECT NO.: 0503.21 PRELIMINARY ENGINEER'S COST ESTIMATES WATER DISTRIBUTION SYSTEM ITEMS ITEM DESCRIPTION UNIT eTOTAL W1 4" WM (PVC C-900) LF 1,060 $10.00 $10,600.00 W2.: 15" WM (PVC C-900) - LF 2,426 --$13.50 $32,751`.00' W3 8"WM(PVC C-900) LF 2,610 $21.00 $54,810.00 W4. 12" WM (PVC C-900) LF 1,684 $33.00 $55,572.00 W5 4" WM (DIP C-151) LF 40 $21.00 $840.00 W6 6" WM (DIP C-151) LF 119 $25.00 ,.. $2,975.00 W7 8" WM (DIP C-151). LF. 80 $34,00 $2,720.00 W8 17 WM (DIP C-151) LF 96 $42.00 $4,032.00 W9 FIRE HYDRANTS EA 7 $3,000.00 $21,000.00 W10. 4"GATEVALVE EA 5 '. $700.00 ,$3.500.00. W 11 6' GATE VALVE EA 9 $800.00 $7,200.00 Wit 8"GATEVALVE - EA 5` $1,20000 -. $6,000.00 W13 12" GATE VALVE EA 2 $1,600.00 $3,200.00 W14' - SINGLE SERVICE EA..: '7 -. :$520.00 $3,640.00 W15 DOUBLE SERVICE EA 161 $665.00 $107,065.00 W16 SAMPLING POINTS EA 3 $425.00 $1,275.00 W 17 T SERVICE TO LIFT STATION W/RPZ EA 1 $4,500.00 $4,500.00 W 18 ;2"BLOW OFF EA 5 $1,200.00 ' . $6,000.00 W19 1 112" WATER METER (CLUBHOUSE) EA 1 $2,000.00 $2,000.00 SUBTOTAL $329,680.00 SEWER DISTRIBUTION SYSTEM ITEMS DESCRIPTION UNIT QUANTITY PRICE / UNIT TOTALITEM Si 8" PVC SDR-35 LF 6.412 $22.00 $141,064.00 S2. 'a" DIP:C-150: LF 100. $33.00 $3,300.00 S3 4' DIA. MANHOLE (6'-8' DEEP) LF 2 $3,250,00 $6,500.00 S4 5' DIA. MANHOLE (8'-10' DEEP). _ EA 19 $3,700.00 $70,300.00 S5 6' DIA MANHOLE (8'-10' DEEP) EA 7 $3,900,00 $27.300.00 SB 4" PVC. FM W/FITTINGS LF 562 $12.00 - $6,744.00 S7 6" PVC FM W/FITTINGS LF 880 $15.00 $13,200.00 SS 8" PVC FM W/FITTINGS LF 1,400 $20.00 $28,000,00 S9 4" DIP FM WIFITTINGS EA 40 $40.00 $1,600.00 S10 6" DIP FM W/FITTINGS LF 20 $47.00 $940.00 S11 8" DIP FM W/FITTINGS EA 60 $48.00 $2,880.00 S12 LIFT STATION LS 1 $150,000.00 $150,000.00 S13 SINGLE SERVICES EA 7 $650.00 $4,550.00 S14 DOUBLE SERVICE EA 161 $75000 $120,750.00 SUBTOTAL $577,128.00 Z\Prcjecls\2005\0503-21 Palm SreezeslCalculations\Ccsl Eslimate5\phase i cost estimate -palm brewes.xls DRAINAGE SYSTEM ITEMS ITEM DESCRIPTION UNIT QUANTITY PRICE I UNIT TOTAL 01 18" RCP LF 614 $38.00 $23,332.00 D2 36" RCP LF 1325 $46.00 $60,950.00 D3 48" RCP LF 587 $65.00 $38,155.00 D4 29" X 45". ERCP _ LF 508. $130.00 $66,040.00 D5 INLET 4' DIA. W1 USF 4155-6210 EA 2 $3,900.00 $7,800.00 D6 INLET 5' DIA. W/ USF 4155-8210 EA 4 $4,300.00 $17.200.00 D7 INLET V DIA. W/ USF 4155-6210 EA 9 $4,550.00 $40,950.00 SUBTOTAL $65,950.00 PAVEMENT / MISC. ITEMS ITEM DESCRIPTION UNIT QUANTITY PRICE / UNIT TOTAL P1 MOBILIZATION LS 1 $7,500.00 $7,500.00 = P2 SILT FENCE LF 6,870 $1.50 $10,305.00 P3 CLEARING AND GRUBBING ACRE 33 $5,000.00 $165,000.00 P4 TOP SOIL STRIPPING CY 35,500 -.$1.50 _. $53,260.00 P5 FILL (LOTS+ROADS+CLUBHOUSE AREA) CY 42,400 $7.00 $296,800.00 P8 REPLACE TOP SOIL- CY 35,500 $7.00 $248,500.00 P7 TYPE "S" ASPHALT (1 1/2" THICK) SY 21,600 $7,50 $162.000.00 P8 COQUINA BASE (6"THICK) SY. 17.538 $7.50 $131,535.00 P9 COQUINA BASE (8" THICK) SY 2,375 $8.00 $19,000.00 P10 STABILIZED SUB -GRADE .(8"THICK) ;SY 18,373 $2.50 $45.932.50 P11 STABILIZED SUB -GRADE (12" THICK) SY 4.198 $3.00 $12,594.00 P12 TYPE "F" CURB & GUTTER LF 655 $10,00 $6,550.00. P13 GUTTER 2' WIDE LF 985 $8.50 $8,372.50 P14 TYPE "D" CURB LF 820 $8.00 $6,560.00 P15 CONCRETE SIDEWALK (4" THICK) SY 7,188 $25.00 $179.700,00 P16 SIGNING AND PAVEMENT MARKINGS LS 1 $10.000.00 $10.000.00 P17 SURVE LOT CORNERS & PCP's LS 1 $17,000.00 - $17,000.00 P18 CONSTRUCTION. LAYOUT SURVEY. LS 1 $50,D00.00 - $50,000.00 SUBTOTAL $1,430,599.00 ORANGE AVENUE ITEM 01 DESCRIPTION - MAINTENANCE OF TRAFFIC UNIT LS QUANTITY 1- PRICE I UNIT $1,500.00 TOTAL $1,500.00 02 TYPE "S" ASPHALT (1 1/2" THICK) SY 2,000 $7.50 $15,000.00 03 COQUINA BASE (8" THICK) - SY 2,200 $8.00 $17,600.00 04 STABILIZED SUB -GRADE (12" THICK) SY 2,400 $2.50 $6,000.00 05 GUARDRAIL LF 300 $15.00 $4,500.00 06 GUARDRAIL TYPE II END TREATMENT EA 1 $850.00 $850.00 07 GUARDRAIL TYPE MELT END TREATMENT EA 1 $1,200.00 $1,200.00 08 96" RCP CULVERT LF 139 $450,00 $62.550.00 09 SAND CEMENT HEADWALLS FOR 96" PIPE CY 22 $235.D0 - $5,170.00 010 SIGNING AND PAVEMENT MARKING LS 1 $5,000.00 $5,000.00 SUBTOTAL $119,370.00 OFFSITE WATER ITEMS OWt 12" X 12" TAPPING SLEEVE & VALVE EA 1 $7,300,00 $7,300.00 OW2 12" PVC C-900 W/FITTINGS LF 4,525 $28.00 $126,700.00 OW3 12" DIP C-150 WIFITTINGS LF 170 $37.00 $6,290.00 OW4 12" DIRECTIONAL BORE LF 220 $125,00 $27,500.00 OW5 12" GAVE VALVE EA 5 $1,600.00 $8,000.00 OW6 2" BLOW OFF EA 1 $1,200.00 $1,200.00 OW7 SAMPLING POINTS EA 1 $425.00 $425.00 SUBTOTAL $177,415.00 Z.Trojects1200510503-21 Palm BreezeslCaiculalions\Cost Estimatestphase i cost estimate -palm bra es.xls OFFSITE FORCEMAIN ITEMS FP: CONNECT TO EXISTING MANHOLE EA 1 $950.00 ' $950.00 F2 8" PVC FM W/FITTINGS LF 6,670 $17,00 $113,390.00 F3_ 8' DIP FM WIFITTINGS LF 100 $37.00 $3.700.00 F4 8" DIRECTIONAL BORE LF 320 $85.00 $27,200.00 F5: .AIR RELEASE ASSEMBLY EA 4 $3,200.00 _ $12,800.00 F6 8" GATE VALVE EA 4 $1,200.00 $4 800.00 F7 WIRE BOX - EA 5 :.$165.00 < $825.00 F8 2' BLOW OFF EA 1 $1,200.00 $1,200.00 F9 - -PAVEMENT RESTORATION /TRAFFIC CONTROL -. SY - 70 `:'$75,00 .. $5,250:00 SUBTOTAL $170,115.00 The cost estimate above was prepared by HSQ Group, Inc. Jay M. Huebner, P. E. Florida Registration Number 54615 TOTAL $2,870,257.00 115%amount $3,300,795, 55 Z Trojectst200550503-21 Palm Bre—NCalculationMmt Estlmateslphase i cost estimatr palm breezes.als AGENDA REQUEST ITEM NO. C2G DATE: January 10, 200416 REGULAR[ ] PUBLIC HEARING[ ] CONSENT[ x ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Katherine Mackenzie -Smith Assistant County Attorney SUBJECT: Indemnification Agreement - Holiday Out Recreation Hall Association at St. Lucie - Official Polling Place for Precinct No. 15 and Precinct No. 54 BACKGROUND: See attached memorandum FUNDS AVAILABLE: N/A RECOMMENDATION CONCLUSION: COMMISSION ACTION: Staff recommends that the Board approve the Indemnification Agreement between the County and Holiday Out Recreation Association at St. Lucie and authorize the Chairman to sign the Agreement. [ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Review and Approvals [X] County Attorney: [ ]Management & Budget: [ ] Growth Management.: [ ] Parks & Recreation Director [ ]Finance:(check for copy only, If applicable) CONCURR E: Do gi M. Anderson County Administrator [ ]Purchasing: ] Solid Waste Mgr Effective 5/96 INTER -OFFICE MEMORANDUM COUNTY ATTORNEY'S OFFICE ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Katherine Mackenzie -Smith, Assistant County Attorney C.A. NO: 05-2075 DATE: . December 8, 2005 SUBJECT: Indemnification Agreement - Holiday Out Recreation Hall Association at St. Lucie - Official Polling Place for Precinct No. 15 and Precinct No. 54 BACKGROUND: Holiday Out at St. Lucie has agreed to allow St. Lucie County to use their Recreational Hall as Precincts 15 and 54. The Association is concerned that they will be liable should someone get hurt while going to and from the voting booth. They are requesting indemnification of their facility while it is being used as voting precincts (attached). The Board of Count Commissioners previously approved an Indemnification Agreement for Holiday Out at St. Lucie on August 25, 1998 (attached). RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the Indemnification Agreement between the County and Holiday Out Recreation Association at St. Lucie and authorize the Chairman to sign the Agreement. KMS/cb Respectfully submitted /G�f- Katherine Mackenzie -Smith Assistant County Attorney INDEMNIFICATION AGREEMENT WHEREAS, the Board of County Commissioners of St. Lucie County desire to use Holiday Out Recreation Hall at 10725 S. Ocean Drive, Jensen Beach, Florida 34957 as an official polling place for Precinct No. 15, and Precinct No. 54, and Holiday Out Recreation Hall Association at St. Lucie, the owner of said property, is agreeable to such use of its property provided the County will hold it harmless from any claims for damages or injuries arising from the use of said property for said purpose. NOW THEREFORE, for and in consideration of the use of said property for the above purpose, the County agrees to indemnify and hold harmless Holiday Out Recreation Hall Association at St. Lucie, the owner of said property, from any claims, suits or actions for damages or injuries resulting from such use of said property. The County specifically makes this indemnification subject to the waiver of sovereign immunity limits set forth in Chapter 768, Florida Statutes and as may be amended from time to time. IN WITNESS WHEREOF this agreement has been executed this day of 12005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA DEPUTY CLERK BY: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY e Holiday Out at St. Lucie A Condominium 10725 South Ocean Drive Jensen Beach, FL 34957 Holidayout@bellsouth.net (772) 229-2926 November 1, 2005 FAX (772) 229-2772 Ms. Gertrude Walker Supervisor of elections, St. Lucie County 2300 Virginia Avenue Fort Pierce, Florida 34982 Re: Liability issues at Precincts 15 and 54 Dear Ms. Walker: As you are aware Holiday Out has agreed to allow St. Lucie County use our Recreational Hall as Precincts 15 and 54. While there never has been a problem, the Association is concerned that we will be liable should someone get hurt while going to and from the voting booth. While no one can ever divest themselves of liability we believe Holiday Out At St. Lucie should be an additional insured under the county's liability policy. We understand that this coverage would only be in affect while our facilities are being used as voting precincts. Please advise. Sincerely, h1✓OYD G. SPENCER, JR., LCAM For the Board of Directors Cc: Jane Cornett and the Board of Directors `. NOV 0 3 2005 � f 11/28/2005 14:49 FAX 7724821439 ST LUCIE SOE 16001/001 INDEMNMCATION AGREEMENT WEMRFAS, the Board of County Commissioners of,,t. Lucia County desires to use Holiday Out Recreation Hall at 10725 S. Ocean Dr., Jensen Beach, Florida 34957 as an official polling place for Precinct No. 15, and Precinct No. 54, and Holiday Out Recreation Hall Association at St. Lucie, the owner of said property, is agreeable to such use ofits property provided the County will hold it harmless from any claims for damages or injuries arising from the use of said property for said purpose. NOW, THEREFORE, for and in consideration of the use of said property for the above purpose, the County agrees to indemnify and hold har mess Holiday Chrt Recreation Hall Association at St. Lucie, the owner of said property, from any claims, suits or actions for damages or injuries resulting from such use of said property. The County specifically Mekes this indemnification subject to the waiver of sovereign in m aity limits set forth in Chapter 768, Florida Statutes and as may be amended from time to time. IN WITNESS WHEREOF this agreement has been executed this r., day of ATTEST: BOARD OF t�OUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: U CI kMMAN M AGENDA REQUEST TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation ITEM NO: C-3A DATE: January 10, 2006 REGULAR [ PUBLIC HEARING [ ] CONSENT ] g] PRESENTED BY: Pete Keogh SUBJECT: STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES GRANT — FDACS CONTRACT # 010475 AND BUDGET RESOLUTION 06-013 BACKGROUND: On July 14, 2005, the Board of County Commissioners submitted a grant application, requesting assistance through the 2005 Emergency Hurricane Supplemental Urban and Community Forestry Grant program to help provide replacement trees lost during the 2004 hurricanes. On November 9, 2005, the Florida Department of Agriculture and Consumer Services awarded a grant to the Parks Division in the amount of $175,000.00, which requires a $94,000.00 in -kind personnel match, for a total of $269,000.00. This agenda requests that the BOCC accept the grant and allocate the funds in order to proceed with the tree replacement program. FUNDS ARE AVAILABLE IN: 001408-7210-534000-7507 - (Parks - FDACS Grant - Other Contractual Services) RECOMMENDATION: Staff requests approval of Budget Resolution Number 06-013 and acceptance of the grant from the Florida Department of Agriculture and Consumer Services in the amount of $175,000.00. COMMISSION ACTION: [ )t APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Coordination/Signatures CONCURRENCE: 6ug M. Anderson County Administrator County Attorney: 1V'gZ()rf_Management &Budget: W� Purchasing: Originating Dept: Other: WAGENDAS 05-0611-10-06 PARKS FDACS TREES GRANT.DOC Admin/Finance (if applicable) hardof entl eenifters MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Parks & Recreauen Department Subj: STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES GRANT — FDACS CONTRACT # 010475 AND BUDGET RESOLUTION 06-013 Date: January 3, 2006 On July 14, 2005, the Board of County Commissioners submitted a grant application, requesting assistance through the 2005 Emergency Hurricane Supplemental Urban and Community Forestry Grant program to help provide replacement trees lost during the 2004 hurricanes. On November 9, 2005, the Florida Department of Agriculture and Consumer Services awarded a grant to the Parks Division in the amount of $175,000.00, which requires a $94,000.00 in -kind personnel match, for a total of $269,000.00. This agenda requests that the BOCC accept the grant and allocate the fund in order to proceed with the tree replacement program. H:IAGENDAS 05-0611-10-06 PARKS FDACS TREES GRANT.DOC L) r% v v I COUNTY COMMISSIONERS November 29, 2005 COUNTY F LORI D A ------------ M. Kelly Boutwell Division of Forestry Forest Management Bureau 3125 Conner Blvd., C25-Suite R Tallahassee, FL 32399-1650 ADMINISTRATOE DOUGLAS M. ANDERSON Re: 2005 Emergency Hurricane Supplemental Urban & Community Forestry Grant Reforestation of County Properties SLC # C05-11-590 FDACS # 010474 Dear M. Kelly: Enclosed are two fully -executed copies of the subject Grant Memorandum of Agreement and the Maintenance Memorandum of Agreement. We have retained one copy for our files. Future correspondence should be sent to the project manager, Paul Julin, at the address shown on this letterhead. Mr. Julin is looking forward to working with you to help restore the lost tree canopy on County property. Having been directly hit and suffered extreme damage by Hurricanes Frances and Jeanne, and with the rains of Ivan in between, St. Lucie County is extremely grateful to have been awarded this grant and the opportunity to repair or replace some of our severely damaged tree canopy. Thank you very much. Sincerely, 4Z,t,,�-t- Roberta Breene Grants/Resource Developer Copy to: Board of County Commissioners Daniel McIntyre, County Attorney Marie Gouin, Douglas Anderson, County Administrator Director, Management and Budget Ray Wazny, Assistant County Administrator Peter Keogh, Parks & Recreation Director Fay Outlaw, Assistant County Administrator Paul Julin, Parks Manager JOSEPH E SMITH, Disrncr No. I • DOUG COWARD, Distncr No, 2 , PAdrnirLA LEWIS. Disrricr DovgloNAndersono NIE HUTCHINSON. District No. 4 • CHRIS CRAFT. District rounr 772 462 4450 9 TDD (772) 462-1428 2300 Virginia Avenue • Fort Pierce, FL 34982-5652 • Phone ( ) FAX (772) 462-1648 • email: dougo@co.sr-lucie.fl.us web site: www.co.st-lucie.fl.us EXHIBIT 1 URBAN AND COMMUNITY FORESTRY (U&CF) GRANT MEMORANDUM OF AGREEMENT k- {. --� -- I ( - --) 7 U FDAC; CONTR/ This agreement, made and entered into this the C day of , 20 (?� by 7 and between the STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, an agency of the State of Florida, hereinafter called the "Department" and the St. Lucie County Board of County Commissioners, hereinafter called the Entity (Subrecipient). WITNESSETH WHEREAS, the Department desires to increase the application of the principles of urban and community forestry by granting funds to the Entity (Subrecipient) for the purpose as outlined in grant application Number 051-1-157, included herein as Exhibit A and by reference made a part hereof: WHEREAS, the Catalog of Federal Domestic Assistance (CFDA) number is 10.664; WHEREAS, the Department and the Entity (Subrecipient) are of the opinion that the citizens of the state would benefit from the implementation of urban and community forestry projects that improve our communities through the proper care of trees and related plant materials; WHEREAS, the Department has awarded the Entity (Subrecipient) an urban forestry grant for the specific project set forth in the U&CF Grant Application Number 051-1-157, hereinafter the "project'; WHEREAS, the Entity (Subrecipient) by Resolution No. 05-289, dated July 12, 2005, has indicated its support of the grant application and authorized its officers to execute this Agreement on its behalf; WHEREAS, the parties hereto mutually recognize the benefits of such a project as described in the U&CF Grant application and the need for entering into an agreement designating and setting forth the responsibilities of each party; NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other, the parties covenant and agree as follows: A. Failure by the Entity (Subrecipient) to sign and return this agreement, within 60 days upon receipt of the agreement, shall constitute forfeiture of the award. B. The effective date of this agreement is,i b�20 a C. The Entity (Subrecipient) shall complete the project by September 30, 2007 as set forth in the Urban and Community Forestry Grant Application Number 051-1-157 approved by the Department on September 2, 2005, during which time the grant shall continue in effect. Criteria for the project is set forth therein. The final date by which such criteria must be met for completion of this agreement is September 30, 2007. The project to be performed by the Entity (Subrecipient) shall be subject to periodic inspections by the Department. The Entity (Subrecipient) shall not change or deviate from the project without written approval by the Department. D. The Entity (Subrecipient) has estimated the project cost to be $269,000 as shown on the grant application budget sheet attached as Exhibit B. The Department agrees to reimburse to the Entity (Subrecipient) the total sum of $175,000 or seventy five percent (75%) of the final approved project costs, whichever is less (the "Grant Amount'). The Grant Amount is limited to only those items which are directly related to this project as described in Exhibits "A" and "B". Project costs incurred as of October 13, 2004, are eligible for reimbursement. Project costs for which the applicant has already received reimbursement from any other source are not eligible for funding under this grant. FEMA or other federal funds can not be used to match funding received under this grant. To assist the Entity (Subrecipient) with the initial three (3) months of implementation, the Department may make an advance of no more than 25 percent of the grant award. The Entity (Subrecipient) must request the advance payment in writing using forms provided by the Department. Funds provided as an advance payment must be placed in a non - interest bearing account. Only one advance payment will be made; thereafter, disbursements will be made on a reimbursement basis. No more than 75 percent of the Grant Amount will be paid to the Entity (Subrecipient) prior to Certification of Acceptance by the Department. The final payment shall not be made until Certification of Acceptance is received from the Department. For installed plant materials, a sixty (60) day grow -in -period will be required after project completion. Certification of Acceptance by the Department may be requested sixty (60) days after project completion. Upon receipt of the Certification of Acceptance, the Entity (Subrecipient) may submit an invoice for final payment. The Entity (Subrecipient) must submit the final claim for reimbursement to the Department on or before November 15, 2007. (1) Purchases of $2,500 to $25,000 shall be carried out documenting two or more written quotations or written record of telephone quotations or informal bids to be opened upon receipt, whenever practical. Competitive sealed bidding is required for all purchases exceeding $25,000. Justification must be provided for a sole source award or for an award to a vendor other than the vendor submitting the lowest bid or quote. (2) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof, and bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with the rates specified in Section 112.061, Florida Statutes. (3) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include all records of the costs of the Entity (Subrecipient) and subcontractors considered necessary by the Department for a proper audit of the project. (4) A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida 2 Statutes, for CATEGORY TWO, for a period of 36 months from the date of being placed on the convicted vendor list. (5) The CONTRACTOR is informed that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or a public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. E. The Entity (Subrecipient) agrees to maintain plant materials established as a part of the project for a period of three years and enter into an agreement which designates and sets forth the duties and responsibilities of the parties in maintaining the project. F. The Entity (Subrecipient) agrees to submit to the Department an interim report on project accomplishments quarterly (December 31, 2005, March 31, 2006, June 30, 2006 and September 30, 2006) and a final report summarizing project accomplishments as a prerequisite to final acceptance by the Department. Failure to submit a required report or submission of an unsatisfactory report is sufficient grounds for termination of this agreement according to the provisions of Section 7(b). The Entity (Subrecipient) upon project completion shall submit a news release to local newspaper media highlighting the successes of the project. G. This Agreement may be terminated under any one of the following conditions: (1) The Department of Agriculture and Consumer Services shall have the right of unilateral cancellation for refusal by the Entity (Subrecipient) to allow public access to all documents, papers, letters or other material made or received by the Contractor in conjunction with the contract, unless the records are exempt from s. 24(a) of Article I of the State Constitution and s. 119.07(1), Florida Statutes. (2) By the Department, if the Entity (Subrecipient) fails to perform its duties under this Agreement, following thirty (30) calendar days written notice by the Department. (3) By either party following sixty (60) calendar days written notice. (4) By both parties following the complete execution by both parties of an agreement to terminate this Agreement. (5) Notice to Entity (Subrecipient): The Department shall consider the employment by any Entity (Subrecipient) of unauthorized aliens a violation of section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this agreement. H. Notwithstanding any provision of this Agreement to the contrary but subject to Subparagraph 7(b), in the event this Agreement is terminated before the Department has paid the Entity (Subrecipient) the entire Grant Amount, then the Department agrees to pay the Entity (Subrecipient) the entire Grant amount, if the project has been completed. If the project has not been completed, the Department shall pay to the Entity 3 (Subrecipient) a percentage of the Grant amount equal to the percentage of the project's completion. Extension of a contract for contractual services shall be in writing for a single period only not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the control of the Contractor. If initially competitively procured, contracts for contractual services may be renewed on a yearly basis for no more than three (3) years, or for a period no longer than the original contract, whichever period is longer. Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract. Renewals shall be contingent upon satisfactory performance evaluations by the Department. J. As applicable under Florida Statute 768.28, each party will be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the negligence of such party or any of its officers, agents or employees. K. The Entity (Subrecipient) certifies that neither it or its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for participation in this grant program by any Federal department or agency. L. This Agreement, together with any Maintenance Agreement, if executed, embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby. M. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in whole or in part without the expressed written consent of the Department. N. This Agreement, regardless of where executed, shall be governed by and construed in accordance with the laws of the State of Florida. O. All notices, demands, requests or other instruments shall be given by depositing the same in the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or telegram: (1) If to the Department, address to Program Coordinator, 3125 Conner Boulevard, Suite R-8, Forest Management Bureau, Tallahassee, Florida 32399-1650 or at such other address the Department may from time to time designate by written notice to the Entity (Subrecipient); (2) If to the Entity (Subrecipient) addressed to: Mr. Peter Keogh St. Lucie County Board of County Commissioners 2300 Virginia Avenue Fort Pierce, Florida 34982 or at such other address as the Entity (Subrecipient) from time to time designates by written notice to the Department. All time limits provided hereunder shall run n from the date of receipt of all mailed notices, demands, requests and other instruments, or from the date telexed or faxed. P. Time is of the essence of this agreement. It is mutually understood and agreed that if this contract disburses grants and aids appropriations, it is: Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a water management district, or the judicial branch may not authorize or make any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. The following provisions of A through G are not applicable to procurement contracts used to buy goods or services from vendors, but are only applicable to a contractor subject to the Florida Single Audit Act. A. There are uniform state audit requirements for state financial assistance provided by state agencies to Nonstate entities to carry out state projects in accordance with and subject to requirements of Section 215.97, Florida Statutes (F.S.), which may be applicable to and binding upon Recipient. Nonstate entity means a local governmental entity, nonprofit organization, or for -profit organization that receives state resources. Recipient means a Nonstate entity that receives state financial assistance directly from a state awarding agency. B. In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Recipient, the Recipient must have a state single or project -specific audit conducted for such fiscal year in accordance with Section 215.97, F.S., applicable rules of the Executive Office of the Governor, rules of the Chief Financial Officer, and Chapter 10.600, rules of the Auditor General. In determining the state financial assistance expended in its fiscal year, the Recipient shall consider all sources of state financial assistance, including state funds received from this Department resource, except that state financial assistance received by a Nonstate entity for federal financial assistance and state matching requirements shall be excluded from consideration. C. Audits conducted pursuant to Section 215.97, F.S., shall be: (1) performed annually, and (2) conducted by an independent auditor in accordance with auditing standards as stated in rules of the Auditor General. D. Regardless of the amount of the state financial assistance, the provisions of Section 215.97, F.S., do not exempt a Nonstate entity from compliance with provisions of law relating to maintaining records concerning state financial assistance to such Nonstate entity or allowing access and examination of those records by the state awarding agency, the Chief Financial Officer, or the Auditor General. E. If the Nonstate entity does not meet the threshold requiring the state single audit, such Nonstate entity must meet terms and conditions specified in this written agreement with the state awarding agency. F. Each state awarding agency shall: 5 (1) Provide to a Recipient, information needed by the Recipient to comply with the requirements of Section 215.97, F.S. (2) Require the Recipient, as a condition of receiving state financial assistance, to allow the state awarding agency, the Chief Financial Officer, and the Auditor General access to the Recipient's records and the Recipient's independent auditor's working papers as necessary for complying with the requirements of Section 215.97, F.S. The Recipient is required to retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued, and shall allow the department of Agriculture and Consumer Services or its designee, access to such records upon request. (3) Notify the Recipient that Section 215.97, F.S., does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency Inspector General, the Auditor General, or any other state official. (4) Be provided by Recipient one copy of each financial reporting package prepared in accordance with the requirements of Section 215.97, F.S. The financial reporting package means the non -state entities financial reports, management letter, auditee's written responses or corrective action plan, correspondence on the follow-up of prior years corrective actions taken, and such other information determined by the Auditor General to be necessary and consistent with the purposes of Section 215.97, F.S. Copies of the financial reporting package required by this agreement shall be submitted by or on behalf of the Recipient directly to each of the following: (a) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee, FL 32399-0800 (b) The Auditor General's Office at the following address: State of Florida Auditor General Room 574, Claude Pepper Building 111 West Madison Street Tallahassee, FL 32302-1450 G. The Recipient is hereby notified of and bound by the requirements of F., above. If this agreement contains federal funding in excess of $100,000, the Entity (Subrecipient) must, prior to agreement execution, complete the Certification Regarding Lobbying form. If a Disclosure of Lobbying Activities, Standard Form LL• L, is required, it may be obtained from the Department. All disclosure forms as required by the Certification are attached. The Lobbying form must be completed and returned to the Department. The undersigned Entity (Subrecipient) receiving federal financial assistance under this agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the latest version of Office and Management Budget Circular No. A-133 - Revised June 27, 2003 (Audits of States, Local Governments, and Non-profit Organizations). Copies of the latest version of the above 2 which would relate to the undersigned Entity (Subrecipient) are available for review at the following address: Department of Agriculture and Consumer Services Division of Administration, Contract Administrator Room 509, Mayo Building Tallahassee, FL 32399-0800 If the undersigned Entity (Subrecipient) expends $500,000 or more in federal financial assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit made in accordance with the Office of Management and Budget Circular No. A-133 (Audits of State, Local Governments, and Non-profit Organizations). The $500,000 threshold specified above shall be from all federal sources, not just the amount provided by this agreement. The undersigned Entity (Subrecipient) receiving funds under this agreement hereby agrees that it will allow the Department of Agriculture and Consumer Services and any federal agency to audit the Entity's (Subrecipient's) books for compliance with the above applicable circulars. The Entity (Subrecipient) acknowledges and agrees that public use of all reports or other printed material, videos, audio recordings, films and photographs produced as part of this project shall not be restricted under the copyright laws of the United States of America. All products (brochures, signs, videos, etc.) funded by the Urban and Community Forestry Grant must display a statement that the material has been prepared using Urban and Community Forestry grant funds received through the Division of Forestry. Entities (Subrecipients) providing goods and services to the Department should be aware of the following time frames. Section 215.422, Florida Statutes, provides that agencies have five (5) working days to inspect and approve goods and services, unless bid specifications or the purchase order specifies otherwise. With the exception of payments to health care providers for hospital, medical, or other health care services, if payment is not available within 40 days, measured from the latter of the date the invoice was received or the goods or services are received, inspected and approved, a separate interest penalty set by the Chief Financial Officer pursuant to Section 55.03, Florida Statutes, will be due and payable in addition to the invoice amount. To obtain the applicable interest rate, please contact the Agency's Fiscal Section at (850)488-2020 or Purchasing Office at (850) 488-7552. Invoices which have to be returned to an Entity (Subrecipient) because of Entity (Subrecipient) preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Entities (Subrecipients) who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-7269 or by calling the Department of Financial Services' Hotline, 1-850-410-9724. The Entity (Subrecipient) is informed that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. IRA The Entity (Subrecipient) is informed that the Department shall consider the employment by an Entity (Subrecipient) of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this agreement. The contractor is informed that an entity or affiliate who has been placed in the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. STATE OF FLORIDA DEPARTMENT OF RICULT RE AND CONSUMER SERV S BY: Director Division of Administration ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS Name of Entity (Subrecipient) BY: TITLE: r 1 . �1T i t=�`� -D Deputy Clark 1.1 RESOLUTION NO. 06-013 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Florida Department of Agriculture and Consumer Services in the form of a grant for $175,000 to be used for reforestation of St. Lucie County properties. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 1 Oth day of January 2006, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby appropriated for the fiscal year 2004-2005, and the County's budget is hereby amended as follows: REVENUES 001408-7210-334915-7507 Florida Dept of Agriculture & Consumer Services $175,000 APPROPRIATIONS 001408-7210-534000-7507 Improvements O/T Buildings $175,000 After motion and second the vote on this resolution was as follows: Commissioner Doug Coward, Chairperson XXX Commissioner Chris Craft, Vice Chairperson XXX Commissioner Frannie Hutchinson XXX Commissioner Paula Lewis XXX Commissioner Joseph E. Smith XXX PASSED AND DULY ADOPTED THIS LOTH DAY OF JANUARY 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY PROJECT ACCOUNTING REQUEST FORM DATE: 12/8/2005 DEPARTMENT: Parks and Recreation NAME OF PROJECT: Urban and Community Reforestation DESCRIPTION: Replacement of trees at various county parks and Fairwinds Golf Course PROJECT PERIOD (STARTIEND): 11/9/2005 - 9/30/2007 PROJECT MANAGER: Paul Julin and Matt Baum BOARD APPROVAL DATE: 111012006 PROJECT AMOUNT: $297,200 ($28 200 Faitwinds - $269 000 Parks) IS THIS 100% COUNTY FUNDING? YES I X f NO (MARK ONE) IF NO, PLEASE EXPLAIN 2005 Urban & Community Forestry Grant with SLC match OTHER RELATED PROJECTS: FUND AND ORGANIZATION: 001/7210 and 418/7250 PREDECESSOR FUND: CONTRACTS: COMPANY: CONTRACTAMOUNT: ADDITIONAL INFORMATION: APPROVAL PROJECT MANAGER: DEPARTMENT HEAD: MANAGEMENT & BUDGET: FINANCE DEPARTMENT: PROJECT NUMBER: DSO-) BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. ATTACHMENT E BUDGET EXHIBIT B Activity: Reforestation of County Properties to Replace Tree Canopy Specific Description: Reforestation of County Properties to Replace Tree Canopy SUMMARY OF COSTS Contractual costs Personnel costs Travel costs Equipment costs Supplies costs Operating costs Tree costs Overhead costs Total Requested Grant (1) Total Matching Costs (II) Total Program Costs (III) (A 75/25 match on behalf of the proposer is required). Requested Grant $ I Local Match $ II 2,720 9,370 1,500 6,920 > f 6 165,630 6,690 _ 9,660 $ 175,000 $ 94,000 $ 94,000 $ 269,000 �; r '• 100% Add columns I and II for total III (100% 65 % Grant request 35 %Local match A budget, detailing all costs identified above must be attached. PROJECT LOCATION INFORMATION (Print or Type) (Complete where applicable) County St. Lucie County Describe the Specific Location of the Project: Multiple County properties (Exhibits 1 and 3) Who has Responsibility for Overseeing Project Implementation Amy Mott, St. Lucie Co. Environmental Resource Dept, Environmental Regulations Supervisor Who has Maintenance Responsibility for the Project after Completion? Parks and Recreation Department with assistance from other departments, as required. Is the Land Ownership Public or Private? Public Name of Landowner: St. Lucie County Board of County Commissioners_ Project Title: Reforestation of County Properties to replace Tree Canopy Applicant Name: St. Lucie County Board of County Commissioners 15 BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. BUDGET ATTACHMENT E (CONTINUED) Please note: All proposals must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Proposals for site specific demonstration tree planting projects must list the quantity, species, and approximate size (container size, or caliper and height) of trees to be planted. IMPORTANT: THIS FORM MUST BE USED. PROPOSERS NOT USING THIS FORM WILL BE RULED INELIGIBLE Cost Items Contractual (Description) Uprighting and staking trees at Fairgrounds Quantity M Rate or Price ($) Grant Cost ($) 0 Match Cost $ 2 720 Personnel-titles/positions ISA-certified arborist $23/hour 0 0 Labor prior to 10/14/04 • Site prep (8 of 16 sites) 8 sites $500 0 $ 4,000 • Planting shrubs 290 3/hour = 96 hrs.@ 0 $ 1,455 $15/hour • Planting 390 10 min/ea. = 2,900 0 $ 975 min/60 = 65 hrs. @ $15/hr. • Planting trees at Admin 8 0 $ 360 bldg. 1/hr. x 3 people @$15/hr $15/tree 23 0 $ 690 • Plant other trees 1 /hr. x 2 people @$15/h r. Labor within project: Tree planting 692 $100/tree $ 9,370 $59,830 BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. Travel Included in Personnel 0 0 Equipment (list items) Pole truck @ $750/day 2 days $750/day 0 $1,500 Supplies* (list items) Water, mulch, fertilizer 692 trees $101ea 0 $ 6,920 Operating Costs (list) Trees (list species/size) Tree & shrub material since 10/14 (see Exhibit 6A): Lantana 384 $1.50 0 $ 576 Eleagaus 200 $4.00 0 $ 800 Coco plum 13 $4.50 0 $ 59 Eleagaus, jasmine, 30, 20, 12 $2.03 0 $ 126 and coco plum $125 0 $1,250 Foxtail palm 10 Foxtail palm 10 $192 0 $1,920 Magnolias 3 $95 0 $ 285 Foxtail palm 8 $125 0 $1,000 Coco plum $45 0 675 $6,690 K�� Said cypress 65 gal 17 275 4,675 Bismark 10% 12' C.T. 1 150 150 Bottle brush #30 6' - 8' 12 90 1,080 Coconut palm 10', 12' C.T. 104 150 15,600 Elms 65 gal 12 275 3,300 Foxtail palm 10', 12' C.T. 32 150 4,800 Geiger 4' -6' 1 175 175 Gumbo limbo 65 gal 12 275 3,300 Live oak 456 275 125,400 Neodipsis 10% 12' C.T. 1 150 150 Royal poinciana 3' - 4' 1 200 200 Sabal palm 10', 12' C.T. 20 150 3,000 Silver buttonwood 45 std 14 175 2,450 Silverlaton 4' -6' 1 150 150 Southern magnolia #65 12'- 14' 8 150 1,200 69230 Overhead*" $ 9,660 Total $175,000 $94,000 Grant dollars may not be used to purchase food as supplies. % G 2157Y " Overhead costs up to 5% of total project cost may only be used as a matching cost, grant funds may not be used for overhead costs. /I2J 17 AGENDA REQUEST COUNTY F L O R I D A TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation ITEM NO: C-311 DATE: January10,2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Pete Keogh SUBJECT: STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES GRANT — FDACS CONTRACT # 010475 AND BUDGET RESOLUTION 06-012 BACKGROUND: On July 14, 2005, the Board of County Commissioners submitted a grant application, requesting assistance through the 2005 Emergency Hurricane Supplemental Urban and Community Forestry Grant program to help provide replacement trees lost during the 2004 hurricanes. On November 9, 2005, the Florida Department of Agriculture and Consumer Services awarded a grant to Fairwinds Golf Course in the amount of $21,200.00, which requires a $7,000.00 in -kind personnel match, for a total of $28,200.00. This agenda requests that the BOCC accept the grant and allocate the funds in order to proceed with the tree replacement program. FUNDS ARE AVAILABLE IN: 418400-7250-534000-7507 - (Fairwinds Golf Course - FDACS Grant - Other Contractual Services) RECOMMENDATION: Staff requests approval of Budget Resolution Number 06-012 and acceptance of the grant from the Florida Department of Agriculture and Consumer Services in the amount of $21,200.00. COMMISSION ACTION: [ It APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Coordination/Si atures CONCURRENCE: ----' D g5d. Anderson County Administrator County Attorney: Management & Budget: (<,' Purchasing: Originating Dept ( Other: Admin/Finance (if applicable) H:WGENDAS 05-06\1-10Z FAIRWINDS FDACS TREES GRANT.DOC Bead d Cennocamisgeners MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Parks a Reemden Department Subj: STATE OF FLORIDA, DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES GRANT - FDACS CONTRACT # 010475 AND BUDGET RESOLUTION 06-012 Date: January 3, 2006 On July 14, 2005, the Board of County Commissioners submitted a grant application requesting assistance from the Urban Forestry Grant program to help provide replacement trees lost during the 2004 hurricanes. On November 9, 2005, the Florida Department of Agriculture and Consumer Services awarded a grant in the amount of $21,200.00, which requires a $7,000.00 in -kind personnel match, for a total of $28,200.00. This agenda requests that the BOCC accept the grant and allocate the fund in order to proceed with the tree replacement program. H:WGENDAS 05-0611-10-06 FAIRWINDS FDACS TREES GRANT.DOC BOARD OF COUNTY COMMISSIONERS ST. COUNTY LCICI E F L. Q R 1 D A November 29, 2005 M. Kelly Boutwell Division of Forestry Forest Management Bureau 3125 Conner Blvd., C25-Suite R Tallahassee, FL 32399-1650 COUNTY ADMINISTRATOR DOUGLAS M. ANDER50N Lb Re: 2005 Emergency Hurricane Supplemental Urban & Community Forestry Grant Reforestation of Fairwinds Golf Course SLC # C05-11-589 FDACS # 010475 Dear M. Kelly: Enclosed are two fully -executed copies of the subject Grant Memorandum of Agreement and the Maintenance Memorandum of Agreement. We have retained one copy for our files. Future correspondence should be sent to the project manager, Mr. Chris Gamble, at the address shown on this letterhead. Mr. Gamble is looking forward to working with you to restore the tree canopy on this heavily -used County -owned golf course. Having been directly hit and suffered extreme damage by Hurricanes Frances and Jeanne, and with the rains of Ivan in between, St. Lucie County is extremely grateful to have been awarded this grant and the opportunity to repair or replace some of our severely damaged tree canopy. Thank you very much. Sincerely, Roberta Breene Grants/Resource Developer Copy to: Board of County Commissioners Daniel McIntyre, County Attorney Douglas Anderson, County Administrator Marie Gouin, Director, Management and Budget Ray Wazny, Assistant County Administrator Peter Keogh, Parks & Recreation Director Fay Outlaw, Assistant County Administrator Chris Gamble, Golf Course Superintendent JOSEPH E. SMITH, Disrncr No. 1 • DOUG COWARD. Disrricr No. 2 • PAULA A LEWIS. D,srncr No. 3 • FRANNIE HUTCHINSON. Disrricr No 4 • CHRIS CRAFT, Disrricr No. 5 Counry Adminisrroror - Douglas M. Anderson 2 1 428 2300 Virginia Avenue • Fort Pierce, FL 34982-5652 • Phone (772) 462-1450 • TDD (772) 46 FAX (772) 462-1648 • email: dougc@co.sr-lucie.fl.us web site: www.co.sr-lucie.fl.us EXHIBIT1 URBAN GRA T MEMO ANDUM OF AGR EMENTF, F�'.CS C �'II�ACT # ��/1 010475 This agreement, made and entered into this the JAL day of / 11rryce�P , 20 05 by and between the STATE OF FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES, an agency of the State of Florida, hereinafter called the "Department' and the St. Lucie County Board of County Commissioners, hereinafter called the Entity (Subrecipient). WITNESSETH WHEREAS, the Department desires to increase the application of the principles of urban and community forestry by granting funds to the Entity (Subrecipient) for the purpose as outlined in grant application Number 05H-158, included herein as Exhibit A and by reference made a part hereof: WHEREAS, the Catalog of Federal Domestic Assistance (CFDA) number is 10.664; WHEREAS, the Department and the Entity (Subrecipient) are of the opinion that the citizens of the state would benefit from the implementation of urban and community forestry projects that improve our communities through the proper care of trees and related plant materials; WHEREAS, the Department has awarded the Entity (Subrecipient) an urban forestry grant for the specific project set forth in the U&CF Grant Application Number 05H-158, hereinafter the "project; WHEREAS, the Entity (Subrecipient) by Resolution No. 05-290, dated July 12, 2005, has indicated its support of the grant application and authorized its officers to execute this Agreement on its behalf; WHEREAS, the parties hereto mutually recognize the benefits of such a project as described in the U&CF Grant application and the need for entering into an agreement designating and setting forth the responsibilities of each party; NOW THEREFORE, for and in consideration of the mutual benefits that flow each to the other, the parties covenant and agree as follows: A. Failure by the Entity (Subrecipient) to sign and return this agreement, within 60 days upon receipt of the agreement, shall constitute forfeiture of the award. B. The effective date of this agreement is � 7/Grsc.%�C.�-- 9 , 20 a.5 C. The Entity (Subrecipient) shall complete the project by September 30, 2007 as set forth in the Urban and Community Forestry Grant Application Number 05H-158 approved by the Department on September 2, 2005, during which time the grant shall continue in effect. Criteria for the project is set forth therein. The final date by which such criteria must be met for completion of this agreement is September 30, 2007. The project to be performed by the Entity (Subrecipient) shall be subject to periodic inspections by the Department. The Entity (Subrecipient) shall not change or deviate from the project without written approval by the Department. D. The Entity (Subrecipient) has estimated the project cost to be $28.200 as shown on the grant application budget sheet attached as Exhibit B. The Department agrees to reimburse to the Entity (Subrecipient) the total sum of $21,200 or seventy five percent 1 (75%) of the final approved project costs, whichever is less (the "Grant Amount"). The Grant Amount is limited to only those items which are directly related to this project as described in Exhibits "A" and "B". Project costs incurred as of October 13, 2004, are eligible for reimbursement. Project costs for which the applicant has already received reimbursement from any other source are not eligible for funding under this grant. FEMA or other federal funds can not be used to match funding received under this grant. To assist the Entity (Subrecipient) with the initial three (3) months of implementation, the Department may make an advance of no more than 25 percent of the grant award. The Entity (Subrecipient) must request the advance payment in writing using forms provided by the Department. Funds provided as an advance payment must be placed in a non - interest bearing account. Only one advance payment will be made; thereafter, disbursements will be made on a reimbursement basis. No more than 75 percent of the Grant Amount will be paid to the Entity (Subrecipient) prior to Certification of Acceptance by the Department. The final payment shall not be made until Certification of Acceptance is received from the Department. For installed plant materials, a sixty (60) day grow -in -period will be required after project completion. Certification of Acceptance by the Department may be requested sixty (60) days after project completion. Upon receipt of the Certification of Acceptance, the Entity (Subrecipient) may submit an invoice for final payment. The Entity (Subrecipient) must submit the final claim for reimbursement to the Department on or before November 15, 2007. (1) Purchases of $2,500 to $25,000 shall be carried out documenting two or more written quotations or written record of telephone quotations or informal bids to be opened upon receipt, whenever practical. Competitive sealed bidding is required for all purchases exceeding $25,000. Justification must be provided for a sole source award or for an award to a vendor other than the vendor submitting the lowest bid or quote. (2) Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper pre -audit and post -audit thereof, and bills for travel expenses specifically authorized by this Agreement shall be submitted and paid in accordance with the rates specified in Section 112.061, Florida Statutes. (3) Records of costs incurred under terms of this Agreement shall be maintained and made available upon request to the Department at all times during the period of this Agreement and for three years after final payment is made. Copies of these documents and records shall be furnished to the Department upon request. Records of costs incurred include all records of the costs of the Entity (Subrecipient) and subcontractors considered necessary by the Department for a proper audit of the project. (4) A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida 2 Statutes, for CATEGORY TWO, for a period of 36 months from the date of being placed on the convicted vendor list. (5) The CONTRACTOR is informed that an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or a public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. E. The Entity (Subrecipient) agrees to maintain plant materials established as a part of the project for a period of three years and enter into an agreement which designates and sets forth the duties and responsibilities of the parties in maintaining the project. F. The Entity (Subrecipient) agrees to submit to the Department an interim report on project accomplishments quarterly (December 31, 2005, March 31, 2006, June 30, 2006 and September 30, 2006) and a final report summarizing project accomplishments as a prerequisite to final acceptance by the Department. Failure to submit a required report or submission of an unsatisfactory report is sufficient grounds for termination of this agreement according to the provisions of Section 7(b). The Entity (Subrecipient) upon project completion shall submit a news release to local newspaper media highlighting the successes of the project. G. This Agreement may be terminated under any one of the following conditions: (1) The Department of Agriculture and Consumer Services shall have the right of unilateral cancellation for refusal by the Entity (Subrecipient) to allow public access to all documents, papers, letters or other material made or received by the Contractor in conjunction with the contract, unless the records are exempt from s. 24(a) of Article I of the State Constitution and s. 119.07(1), Florida Statutes. (2) By the Department, if the Entity (Subrecipient) fails to perform its duties under this Agreement, following thirty (30) calendar days written notice by the Department. (3) By either party following sixty (60) calendar days written notice. (4) By both parties following the complete execution by both parties of an agreement to terminate this Agreement. (5) Notice to Entity (Subrecipient): The Department shall consider the employment by any Entity (Subrecipient) of unauthorized aliens a violation of section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this agreement. H. Notwithstanding any provision of this Agreement to the contrary but subject to Subparagraph 7(b), in the event this Agreement is terminated before the Department has paid the Entity (Subrecipient) the entire Grant Amount, then the Department agrees to pay the Entity (Subrecipient) the entire Grant amount, if the project has been completed. If the project has not been completed, the Department shall pay to the Entity 3 (Subrecipient) a percentage of the Grant amount equal to the percentage of the project's completion. Extension of a contract for contractual services shall be in writing for a single period only not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial contract. There shall be only one extension of a contract unless the failure to meet the criteria set forth in the contract for completion of the contract is due to events beyond the control of the Contractor. If initially competitively procured, contracts for contractual services may be renewed on a yearly basis for no more than three (3) years, or for a period no longer than the original contract, whichever period is longer. Renewal of a contract for contractual services shall be in writing and shall be subject to the same terms and conditions set forth in the initial contract. Renewals shall be contingent upon satisfactory performance evaluations by the Department. J. As applicable under Florida Statute 768.28, each party will be liable under this paragraph for damages arising out of injury or damage to persons or property directly caused or resulting from the negligence of such party or any of its officers, agents or employees. K. The Entity (Subrecipient) certifies that neither it or its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for participation in this grant program by any Federal department or agency. L. This Agreement, together with any Maintenance Agreement, if executed, embodies the entire agreement and understanding between the parties hereto and there are no other agreements or understandings, oral or written, with reference to the subject matter hereof that are not superseded hereby. M. This Agreement may not be assigned or transferred by the Entity (Subrecipient), in whole or in part without the expressed written consent of the Department. N. This Agreement, regardless of where executed, shall be governed by and construed in accordance with the laws of the State of Florida. O. All notices, demands, requests or other instruments shall be given by depositing the same in the U.S. Mail, postage prepaid, registered or certified with return receipt requested, or by telex (FAX) or telegram: (1) If to the Department, address to Program Coordinator, 3125 Conner Boulevard, Suite R-8, Forest Management Bureau, Tallahassee, Florida 32399-1650 or at such other address the Department may from time to time designate by written notice to the Entity (Subrecipient); (2) If to the Entity (Subrecipient) addressed to: Mr. Chris Gamble St. Lucie County Board of County Commissioners 2300 Virginia Avenue Fort Pierce, Florida 34982 or at such other address as the Entity (Subrecipient) from time to time designates by written notice to the Department. All time limits provided hereunder shall run 4 from the date of receipt of all mailed notices, demands, requests and other instruments, or from the date telexed or faxed. P. Time is of the essence of this agreement. It is mutually understood and agreed that if this contract disburses grants and aids appropriations, it is: Subject to the requirements of Section 216.347, Florida Statutes, a state agency, a water management district, or the judicial branch may not authorize or make any disbursement of grants and aids appropriations pursuant to a contract or grant to any person or organization unless the terms of the grant or contract prohibit the expenditure of funds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. The following provisions of A through G are not applicable to procurement contracts used to buy goods or services from vendors, but are only applicable to a contractor subject to the Florida Single Audit Act. A. There are uniform state audit requirements for state financial assistance provided by state agencies to Nonstate entities to carry out state projects in accordance with and subject to requirements of Section 215.97, Florida Statutes (F.S.), which may be applicable to and binding upon Recipient. Nonstate entity means a local governmental entity, nonprofit organization, or for -profit organization that receives state resources. Recipient means a Nonstate entity that receives state financial assistance directly from a state awarding agency. B. In the event that the Recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such Recipient, the Recipient must have a state single or project -specific audit conducted for such fiscal year in accordance with Section 215.97, F.S., applicable rules of the Executive Office of the Governor, rules of the Chief Financial Officer, and Chapter 10.600, rules of the Auditor General. In determining the state financial assistance expended in its fiscal year, the Recipient shall consider all sources of state financial assistance, including state funds received from this Department resource, except that state financial assistance received by a Nonstate entity for federal financial assistance and state matching requirements shall be excluded from consideration. C. Audits conducted pursuant to Section 215.97, F.S., shall be: (1) performed annually, and (2) conducted by an independent auditor in accordance with auditing standards as stated in rules of the Auditor General. D. Regardless of the amount of the state financial assistance, the provisions of Section 215.97, F.S., do not exempt a Nonstate entity from compliance with provisions of law relating to maintaining records concerning state financial assistance to such Nonstate entity or allowing access and examination of those records by the state awarding agency, the Chief Financial Officer, or the Auditor General. E. If the Nonstate entity does not meet the threshold requiring the state single audit, such Nonstate entity must meet terms and conditions specified in this written agreement with the state awarding agency. F. Each state awarding agency shall: 5 (1) Provide to a Recipient, information needed by the Recipient to comply with the requirements of Section 215.97, F.S. (2) Require the Recipient, as a condition of receiving state financial assistance, to allow the state awarding agency, the Chief Financial Officer, and the Auditor General access to the Recipient's records and the Recipient's independent auditor's working papers as necessary for complying with the requirements of Section 215.97, F.S. The Recipient is required to retain sufficient records demonstrating its compliance with the terms of this agreement for a period of three years from the date the audit report is issued, and shall allow the department of Agriculture and Consumer Services or its designee, access to such records upon request. (3) Notify the Recipient that Section 215.97, F.S., does not limit the authority of the state awarding agency to conduct or arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any state agency Inspector General, the Auditor General, or any other state official. (4) Be provided by Recipient one copy of each financial reporting package prepared in accordance with the requirements of Section 215.97, F.S. The financial reporting package means the non -state entities financial reports, management letter, auditee's written responses or corrective action plan, correspondence on the follow-up of prior years corrective actions taken, and such other information determined by the Auditor General to be necessary and consistent with the purposes of Section 215.97, F.S. Copies of the financial reporting package required by this agreement shall be submitted by or on behalf of the Recipient directly to each of the following: (a) The Department of Agriculture and Consumer Services Division of Administration 509 Mayo Building 407 South Calhoun Street Tallahassee, FL 32399-0800 (b) The Auditor General's Office at the following address: State of Florida Auditor General Room 574, Claude Pepper Building 111 West Madison Street Tallahassee, FL 32302-1450 G. The Recipient is hereby notified of and bound by the requirements of F., above. If this agreement contains federal funding in excess of $100,000, the Entity (Subrecipient) must, prior to agreement execution, complete the Certification Regarding Lobbying form. If a Disclosure of Lobbying Activities, Standard Form LLL, is required, it may be obtained from the Department. All disclosure forms as required by the Certification are attached. The Lobbying form must be completed and returned to the Department. The undersigned Entity (Subrecipient) receiving federal financial assistance under this agreement hereby acknowledges and agrees that it will comply with the applicable provisions of the latest version of Office and Management Budget Circular No. A-133 - Revised June 27, 2003 (Audits of States, Local Governments, and Non-profit Organizations). Copies of the latest version of the above t:9 which would relate to the undersigned Entity (Subrecipient) are available for review at the following address: Department of Agriculture and Consumer Services Division of Administration, Contract Administrator Room 509, Mayo Building Tallahassee, FL 32399-0800 If the undersigned Entity (Subrecipient) expends $500,000 or more in federal financial assistance in a fiscal year, either directly from federal agencies or indirectly through other units of state or local governments or a combination thereof, the Entity (Subrecipient) shall have an audit made in accordance with the Office of Management and Budget Circular No. A-133 (Audits of State, Local Governments, and Non-profit Organizations). The $500,000 threshold specified above shall be from all federal sources, not just the amount provided by this agreement. The undersigned Entity (Subrecipient) receiving funds under this agreement hereby agrees that it will allow the Department of Agriculture and Consumer Services and any federal agency to audit the Entity's (Subrecipient's) books for compliance with the above applicable circulars. The Entity (Subrecipient) acknowledges and agrees that public use of all reports or other printed material, videos, audio recordings, films and photographs produced as part of this project shall not be restricted under the copyright laws of the United States of America. All products (brochures, signs, videos, etc.) funded by the Urban and Community Forestry Grant must display a statement that the material has been prepared using Urban and Community Forestry grant funds received through the Division of Forestry. Entities (Subrecipients) providing goods and services to the Department should be aware of the following time frames. Section 215.422, Florida Statutes, provides that agencies have five (5) working days to inspect and approve goods and services, unless bid specifications or the purchase order specifies otherwise. With the exception of payments to health care providers for hospital, medical, or other health care services, if payment is not available within 40 days, measured from the latter of the date the invoice was received or the goods or services are received, inspected and approved, a separate interest penalty set by the Chief Financial Officer pursuant to Section 55.03, Florida Statutes, will be due and payable in addition to the invoice amount. To obtain the applicable interest rate, please contact the Agency's Fiscal Section at (850)488-2020 or Purchasing Office at (850) 488-7552. Invoices which have to be returned to an Entity (Subrecipient) because of Entity (Subrecipient) preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Entities (Subrecipients) who may be experiencing problems in obtaining timely payment(s) from a state agency. The Vendor Ombudsman may be contacted at (850) 413-7269 or by calling the Department of Financial Services' Hotline, 1-850-410-9724. The Entity (Subrecipient) is informed that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on an agreement to provide any goods or services to a public entity, may not submit a bid on an agreement with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under an agreement with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 7 The Entity (Subrecipient) is informed that the Department shall consider the employment by an Entity (Subrecipient) of unauthorized aliens a violation of Section 274A(e) of the Immigration and Nationalization Act. Such violation shall be cause for unilateral cancellation of this agreement. The contractor is informed that an entity or affiliate who has been placed in the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day and year first above written. STATE OF FLORIDA DEPARTMENT OF AGRICU RE AND AZ R S VICES BY: Director Division of Administration ST. LUCIE COUNTY BOARD OF COUNTY_ COMMISSIONERS Name of Entity (Subrecipient) BY: TITLE: Deputy Clark A RESOLUTION NO. 06-012 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Florida Department of Agriculture and Consumer Services in the form of a grant for $21,200 to be used for reforestation at Fairwinds Golf Course. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 10th day of January 2006, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby appropriated for the fiscal year 2004-2005, and the County's budget is hereby amended as follows: REVENUES 418400-7250-334915-7507 Florida Dept of Agriculture & Consumer Services $21,200 APPROPRIATIONS 418400-7250-534000-7507 Other Contractual Services $21,200 After motion and second the vote on this resolution was as follows: Commissioner Doug Coward, Chairperson XXX Commissioner Chris Craft, Vice Chairperson XXX Commissioner Frannie Hutchinson XXX Commissioner Paula Lewis XXX Commissioner Joseph E. Smith XXX PASSED AND DULY ADOPTED THIS 10TH DAY OF JANUARY 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY PROJECT ACCOUNTING REQUEST FORM DATE: DEPARTMENT: NAME OF PROJECT: DESCRIPTION: PROJECT PERIOD (STARTIEND): PROJECT MANAGER: BOARD APPROVAL DATE: PROJECT AMOUNT: IS THIS 100% COUNTY FUNDING? IF NO, PLEASE EXPLAIN OTHER RELATED PROJECTS: FUND AND ORGANIZATION: PREDECESSOR FUND: CONTRACTS: ADDITIONAL INFORMATION: APPROVAL PROJECT MANAGER: DEPARTMENT HEAD: MANAGEMENT & BUDGET: FINANCE DEPARTMENT: 1218/2005 Parks and Recreation Urban and Community Reforestation Replacement of trees at various county parks and Fairwinds Golf Course 11 /9/2005 - 9/30/2007 Paul Julin and Matt Baum 1 /10/2006 $297,200 ($28,200 Fairwinds — $269.000 Parks) 7YES nNCI (MARK ONE) 2005 Urban & Community Forestry Grant with SLC match 001/7210 and 418/7250 COMPANY: CONTRACT AMOUNT: PROJECT NUMBER: �'�� BID NUMBER: RFP/DF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. ATTACHMENT E (CONTINUED) BUDGET Please note: All proposals must include a detailed itemized budget summary which lists all anticipated expenditures and explains all project costs. Proposals for site specific demonstration tree planting projects must list the quantity, species, and approximate size (container size, or caliper and height) of trees to be planted. IMPORTANT: THIS FORM MUST BE USED. PROPOSERS NOT USING THIS FORM WILL BE RULED INELIGIBLE Cost Items Quantity Rate or Price Grant Cost Match M (S) ($) Cost S Contractual (Description) Trimmed damaged oak trees 0 g�se0 after October 14 Personnel-titles/positions Labor (3 with Tractor): • Upright & stake downed 10 $100/tree 0 9+7eeo trees @ 1 hour/tree after October 14 • Site preparation Multiple $500/ea 0 $-5ee • Planting trees 90 $150/tree avg., including $277t t $4Q-. ) equipment usage 700o • Monitor trees 90 trees $2/tree x 10 visits 0 Travel Included in Personnel 0 0 16 BID NUMBER: RFPIDF-04/05-99 OPENING DATE: JUNE 30, 2005 @ 2:00 P.M. Equipment (list items) Lowboy, shovels, pick ax 0 0 (included with labor) Truck @ $255/day ` 15 days $355/day x 50% (reduced $2,700 0 Trailer@ $100/day for ownership) Or other Supplies* (list items) 2' x 4' x 10' lumber since 35 $4/ea 0 $--44& October 14 Arbor braces since October 14 10 $11/ea 0 $—+" Water, mulch, fertilizer 90 trees $12/ea 0 $1,09Q Operating Costs (list) Trees (list species/size) Includes delivery = �, �; o', f' = 15, 2.00 Live oak 65 gal. 76 2,C0 SM/ea. avg. '€z��0e 0 2-400 Laurel oak 65 gal. 12 20o $77B/ea. avg. $x;-3e& 0 Sabal palms 10", 12" C.T. 6 $150/ea. avg. $ 900 0 Overhead" $ � Total Grant dollars may not be used to purchase food as supplies. ZI I ZoO i000 *" Overhead costs up to 5% of total project cost may only be used as a matching cost, grant funds may not be used for overhead costs. 17 AGENDA REQUEST ITEM NO. TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): Parks & Recreation DATE: January 10,2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Pete Keogh Director, Parks & Recreation SUBJECT: Proposed admission, parking, and menu prices at Tradition Field Stadium for the 2006 season. BACKGROUND: Each year the Mets submit the proposed prices (please see attached breakdown) for the upcoming season. Per the operating agreementwith the County, the proposed prices need to be approved by the County Commission. Parking and ticket pricing for 2006 is the same as 2005. The reduction in the season ticket price reflects the reduction from 17 to 16 Spring Training games. Due to the fact that the Mets are now responsible for concession operations, the 2006 menu list has also been provided and reflects the proposed increases. FUNDS AVAILABLE IN: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff requests that the Board of County Commissioners approve the proposed 2006 price lists submitted by the Mets for Tradition Field Stadium. COMMISSION ACTION: Vj APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURR E: Doug Anderso County Administrator [( �- CoordinationlSlanatures County Attorney: Mgt. & Budget: Originating Dept: Other: Finance: (Check for Copy only, if Applicable) Purchasing Mgr.: Other: Eff.1/97 H \AGENDA METS 2006 PRICE LIST.DOC COiaNTY �`` F L O R I D A Parks and R• • • Memorandum To: Ray Wazny, Assistant County Adminis ator From: Pete Keogh, Parks & Recreation Director(1, Subject: 2006 Proposed Pricing Structure — New York Mets Date: December 9, 2005 artment As per your request, I have reviewed the attached pricing submitted by Paul Taglieri on tickets, programs, parking, and concessions. • The 2006 ticket prices are identical to 2005. Although the price for season tickets appears to have dropped in each category, that is solely due to the fact that last year's schedule hosted 17 games and this year there will be only 16. • The Spring Training Program and St. Lucie Mets Scorecard prices will remain the same. • The Spring Training parking will remain the same and as has been customary in the past, there is no charge for St. Lucie Mets parking. • The attached concessions menu increase proposal is based on increased provider costs and the amounts, in my opinion, are acceptable. They also reflect the increase that will be generated to the County in the last column, "Increase Commission". If there are no questions from Administration, do you wish us to prepare the agenda item for BOCC approval? Please advise. PK:bjh Attachments NEW YORK NATIONAL LEAGUE BASEBALL CLUB 2006 Ticket Pricing Spring Training ticket prices Location Price r ame Price for season First 3 rows of sections 101 — 105 $25.00 $400.00 race WReseurve Sections 114 — 124 $20.00 $320.00 Sections 101 — 112 $15.00 $240.00 UpperSections 201 — 212 $10.00 $160.00 General Admission I Bleacher / Berm 1 $6.00 $96.00 St. Lucie Mets ticket prices Adults - $4.00 Children / Seniors - $3.00 Season Tickets - $140.00 Programs Spring Training program - $5.00 St. Lucie Mets scorecard - $1.50 Parkin Spring Training - $5.00 per game / $64.00 for the season St. Lucie Mets — no charge 0 NEW YORK METS - 525 NW PEACOCK BLVD. - PORT ST. LUCIE, FL 34986 772-871-2100 - FAX 772-878-9802 - 772-871-2115 - FAX 772-785-6878 www.traditionfield.com ;0 *J*ZZ-IA7j- STERLING FACILITY SERVICES, L.L.0 2006 Menu Prices Menu Item Spring St. Lucie Hot Dog-6 in. $ 3.00 $ 2.50 Jumbo Hot Dog $ 4.00 $ 3.50 Italian Sausage $ 5.00 $ 5.00 Hamburger $ 4.00 $ 4.00 Cheeseburger $ 4.00 $ 4.00 French Fries $ 3.00 $ 3.00 Chili Cheese Fries $ 5.00 $ 5.00 Nachos $ 3.00 $ 3.00 Nacho Grande $ 5.00 $ 5.00 Domino's Pizza $ 3.00 $ 3.00 Com Dog w/tries $ 3.00 $ 3.00 Knish $ 3.00 $ 2.50 Cheesesteak $ 5.00 $ 5.00 Grilled Chicken Sandwich $ 4.00 $ 4.00 Chicken Fingers wlfries $ 6.00 $ 6.00 Shrimp & Fries $ 6.00 $ 6.00 Onion Rings $ 3.00 $ 3.00 Deli Wrap $ 5.00 $ 4.00 Mozzarella Sticks $ 4.00 $ 4.00 Wings $ 6.00 $ 5.00 Popcorn Tub $ 3.00 $ 3.00 Countertop Snacks $ 2.00 $ 2.00 Peanuts $ 3.00 $ 3.00 Cracker Jacks $ 3.00 $ 2.50 Coffee $ 1.00 $ 1.00 Bottled Water $ 3.00 $ 2.50 Gatorade $ 3.00 $ 3.00 16 oz. Soda $ - $ 2.00 22 oz. Soda $ 3.00 $ 3.00 44 oz. Souvenir Soda $ 4.50 $ 5.00 16 oz. Beer $ 4.00 $ 4.00 24 oz. Souvenir Beer $ 5.00 $ 5.00 Domestic Bottled Beer $ 5.00 $ 4.00 Imported Bottled Beer $ 5.50 $ 5.00 Kirin $ 6.00 $ 5.00 Wine $ 5.00 $ 5.00 Bottled Soda $ 3.00 $ 3.00 Frozen Cocktail $ 6.00 $ 5.00 Smoothie Drink $ 5.00 $ 4.00 Soft Pretzel $ 3.00 $ 2.50 Italian Ice-6oz. $ 3.00 $ 2.00 Souvenir Ice $ 4.00 $ 3.50 Cotton Candy $ 3.00 $ 3.00 Candy $ 3.00 $ 2.00 lemonade-16oz. $ 3.00 $ 2.00 Lemonade-24oz. $ 4.00 $ 3.00 523 NW Peacock Blvd. • Port St. Lucie, Florida 34986 • (772) 871-5473 - Fax (772) 871-5477 C C of Q za to b f/! Z u OS N � W I Cto 0 64 g ' 00i N ' ' M ' ' ' M 1 L , V N ((pp �(p �t0 yy pp 10 yp rrG 10 • N N ^ ON OCi N N �N m C H H K y K y y K y H K y y y K H H m y y y0 y y y y yy i. y y y y K m y y CV KM K y Mpp H K l+1 K �F n y O N N N N hy yyM O� Rto m N f0 C N Ii C K K y y y y y y K K K y y Go H m y y K y y H K o. 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ED 0 Yl If1m l+1 Ep NdD 0 0 GD 0 M1nON0 C C O O G N O E • r p N 88 r r('yN A r N rN NNNIONr �� ryq'• N rN r N a f r m Nvi YO O N N G S � u E a 3 t�i LL�N i ag s of .6 c E.s gU - 5'u, a[ _ 3 -BE 'tl rz E r 3rn u$i��Ea5a5 'd � -�$xu.zz8tg�`Z�e�eLi��Ui�3Liaeg a ino � Ueg e�°Dt+'!�`re�3LL33mx(g�Z��Sa3 NEW YORK NATIONAL LEAGUE BASEBALL CLUB 2006 Preliminary Schedule of Events • January: Mini Camp • January: Fantasy Camp • February — March: New York Mets Spring Training • April — June: Extended Spring Training • April — September: St. Lucie Mets (Florida State League) • June — September: Gulf Coast Mets (Gulf Coast League) • October: Instructional League 0 NEW YORK METS • 525 NW PEACOCK BLVD. • PORT ST. LUCIE, FL 34986 772-871-2100 • FAX 772-878-9802 • 772-871-2115 • FAX 772-785-6878 www.traditionfield.com 0 2 AGENDA REQUEST 000NTY F L O R I D A TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation ITEM NO: C-31) DATE: Januaz-Aq 2006 REGULAR 1 PUBLIC HEARING [ CONSENT [ X1 PRESENTED BY: Pete Keogh SUBJECT: RFP NUMBER 05-073 (HORSEBACK RIDING ON THE BEACH) BACKGROUND: The Recreation Division has had an agreement with a local couple for many years to provide tours of the beach on horseback at Frederick Douglass beach on South Hutchinson Island. That agreement expired several months ago, and staff advertised a Request for Proposal to continue this program under County contract. One proposal from Alan and Colleen Hayes was received and satisfied the requirements of the review committee. This agenda requests that the Board review this proposal for approval; if approved, award a contract to Alan and Colleen Hayes, and authorize the Chairman to sign the contract as drafted by the County Attorney. FUNDS ARE AVAILABLE IN: N/A RECOMMENDATION: Staff recommends the Board's approval of the proposal and award a contract to Alan and Colleen Hayes in response to RFP 05-073 (Horseback Riding on the Beach). Authorize the Chairman to sign the contract as drafted by the County Attorney. COMMISSION ACTION: [ * APPROVED [I DENIED [ ] OTHER: Approved 5-0 Coordination/Signatures CONCURRENCE: Anderson County Administrator County Attorney:_ a t : s, Management & Budget: Purchasing: Originating Dept: Other: Admin/Finance `1 (if applicable) H:\AGENDAS05-06\1-10 6 RECREATION HORSEBACK RFP 05-073.DOC V lardel CONIVOmMORM MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Subj: RFP NUMBER 05-073 (HORSEBACK RIDING ON THE BEACH) Date: January 3, 2006 Parks & Recreation Department The Recreation Division has had an agreement with a local couple for many years to provide tours of the beach on horseback at Frederick Douglass beach on South Hutchinson Island. That agreement expired several months ago, and staff advertised a Request for Proposal to continue this program under County contract. One proposal from Alan and Colleen Hayes was received and satisfied the requirements of the review committee. This agenda requests that the Board review this proposal for approval; if approved, award a contract to Alan and Colleen Hayes, and authorize the Chairman to sign the contract as drafted by the County Attorney. H:'WGENDAS 05-06\1-10-06 RECREATION HORSEBACK RFP 05-073.DOC RFP#05-073 Proposal for Horseback Riding On Frederick bouglas Beach Selection Committee MEETING MINUTES July 18, 2005 Attendees: Pete Keogh, Patti Roffensberger, Melissa 5imberlund, Heather Young, Gayla Barwick and Elaine Messier. Place: Parks and Recreation Conference Room - 1" Floor - Room 101. Ms. 5imberlund called the meeting to order at 2:00 p.m. Ms. Messier announced that the Public Notice of the meeting was posted. Ms. 5imberlund mentioned that they received only one response for the Bid proposal and the vendor was Tours on Horseback. Ms. Raffensberger mentioned to the committee that the County had a specialist agreement with them in the past and that the County has continued using their services for the past 10 years and is a reputable company. The committee reviewed and discussed the Scope of Work of the program and agreed that it was a good program and would provide and promote family oriented recreational activity. The fee structure is $35.00 per person. Tours will be provided 3 days per month, weather permitting (i.e. exceptions are excessive heat and inclement weather). The provider will collect the fees and the County will be paid 20% of the gross receipts. Ms. 5imberlund reported that any issues or concerns between the county and the vendor would be resolved during contract negotiations. After further review and discussion, a motion was made and seconded unanimously (4-0) for staff to recommend Tours on Horseback to the Board of County Commissioners and approve staff to negotiate and enter into a contract with them. Meeting adjourned at 2:15 p.m. Respectfully submitted by: Elaine M. Messier PROPOSER INFORMATION PART V 5.1 PROPOSER INFORMATION FORM Submitted oy: _ Proposer (Entity): G') 14 0 %fit-13,+Cic- Signature: 'IJ Name (Typed): _ A I -A N 14 A� Ef) Address: � -7 P; N L7,0000 L City/State: 1 P! LKcc- c1y Telephone: Fax: I yGic It is understood and agreed by proposer that the County reserves the right to reject any and all proposals, to make awards on all items or any items according to the best interest of the County, and to waive any irregularities in the RFP or in the proposals received as a result of the RFP. It is also understood and agreed by the proposer that by submitting a proposal, proposer shall be deemed to understand and agree than no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a contract has been agreed to and signed by both parties. Signature) (Printed Name) '7 (Date) Proposer must sign below to acknowledge receipt of addendum (if necessary). Amendment No. 1: Amendment No. 2: Amendment No. 3: RFP # 05-073 - HORSEBACK RIDING 12 QUESTIONNAIRE 6.1 PROPOSER'S QUESTIONNAIRE PART V! Proposer's Name: Principal Office Address: Official Representative: IAdu (Circle One) Corporation If a Corporation answer this: When Incorporated: In what State: If Foreign Corporation: Date of Registration with Florida Secretary of State: Name of,Resident Agent: Address of Resident Agent: President's Name: Vice -President's Name: Treasurer's Name: Members of Board of Directors: If a Partnership: Date of organization: General or Limited Partnership*: Questionnaire (continued) Tou25 a� S 7 P, A; OLC'C60- L C 1=1 , PILnc , r- 3y2L47 /}- t_ f n1 N Ai C-75 RFP S 05-073 - HORSEBACK RIDING 13 Name and Address of Each Partner: NAME ADDRESS * Designate general partners in a Limited Partnership I. Number of years of relevant experience in operating similar business: /`U ,q cmLt) 2. Have any similar agreements held by proposerfor a project similar to the proposed project ever been canceled? Yes() No If yes, give details on a separate sheet. 3. Has the proposer or any principals of the applicant organization failed to qualify as a responsible bidder, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last 5 years? If yes, please explain: lJ 0 4. Has the proposer or any of its principals ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Yes ( ) No (✓f If yes, give date, court jurisdiction, action taken, and any other explanation deemed necessary. 5. Person or persons interested in this Qualification Form O ava) v/ (have not) been convicted by a Federal, State, County, or Municipal Court of any violation of law, other than traffic violations. To include stockholders over ten percent (10%). (Strike out inappropriate words) RFP 4 05-073 - HORSEBACK RIDING 14 P Questionnaire (continued) Explain any convictions: 6. Lawsuits (any) pending or completed involving the corporation, partnership or individuals with more than ten percent (10%) interest: A. List all pending lawsuits: W S. List all judgments from lawsuits in the last five (5) years: JLt C. List any criminal violations and/or convictions of the proposer and/or any of its principals: Signature Page Next RFP S 05-073 - HORSEBACK RIDING 15 r WITNESSES: Signature Print Name Signature (Print Name) WITNESSES: Signature . Print Name RFP S 05-073 - HORSEBACK RIDING 16 IF INDU w Signature Print Name IF PARTNERSHIP: Print Name of Firm Address By: (General Partner) (Print Name) IF CORPORATION: Print Name of Corporation Address By: Authorized Representative Attest: Secretary (CORPORATE SEAL) • PROPOSAL RFP #05-073 Re: Letter of Transmittal Horseback Riding on the Beach -"Tours on Horseback" The attached is a bid proposal from "Tours on Horseback" for providing Horseback riding on the beach. This will be a year round operation conducting scheduled rides on at least three Sundays per month and rides conducted during the week for special situations. The above named business will provide qualified personnel and experienced trail horses. along with the maintaining appropriate insurance for such business. This company has been fortunate in providing this service for St. Lucie County for almost ten years. During that time we have provided tourists from all over the world with a unique and expert riding experience foi'memories to last a lifetime while advertising the beauty of visiting Ft. Pierce beaches. We have also been able to convey the history of St. Lucie Co. and the knowledge of the beach's eco-system as we are also native of Ft. Pierce. Furthermore, we have developed an experienced group of horses in order to provide a safe and enjoyable ride. We look forward to providing this service in the future and maintaining a_good relationship with the St._Lueie County_Leisure Services. We further � lcome any discussion regarding this proposal. Owner/ Operator -Alan Haves Assistant -Colleen Hayes 8 7 Pinewood Lane Ft. Pierce, F1 34947 (772)468-010,1 (772)510-0237. 87 Pinewood Lane Ft. Pierce, F1 34947 (7749)468-0101 (772)519-0239 OrEanizational Profile and Qualifications Alan Hayes-Owner/operator of trail riding business for 10 years Born and raised in St. Lucie County Horse experience for over 35 years Manager -Treasure Coast Inn-12 years Past President St. Lucie Co. CattIemen's Assoc. Past Livestock Coordinator -St. Lucie Co. Fair Past Director-F1 Jr. Rodeo Assoc. Past President=St. Lucie Co. -Cowboy Assoc. Staff/Family business, including wife -Colleen Hayes Has worked in business for 10 years Duties include scheduling, reservations, confirming rides, providing accurate directions and assisting on the actual trail rides. Past President -St. Lucie Co. Cattlewomen's Assoc. Past Treasurer -Florida Cattlewomen's Assoc. Past Secretary -St. Lucie Co. Fair Assoc. Employed part-time at Big John's Feed&Western Wear References: Sue Munyan-St. Lucie County Extension Agent (772) 462-1660 Debbie McNeil-4-H Program Specialist (772) 462-1660 Gayla Barwick- Tourism and Development (772) 462-1535 Sandra Crouch- Big John's Feed and Western Wear (772) 461-7712 Concierge -Marriott Resort, Jensen Beach (772) 225-9200 Judy Davis -Holiday Inn Express (772) 465-5000 Business Management Plan Tours will be provided a minimum of 3 times per month (see exceptions) Times will be as follows: 10:00 am- 11:30am-1:OOpm-2:30pm-4:OOpm (see exceptions) Exceptions: Rides in the summer (July) may be cancelled due to excessive heat or inclement weather, including but not limited to lightning. Rides may also be dropped to four rides or four horses due to the above conditions at the provider's discretion. (Four horses would allow one or two to rest on each ride) Rides in the winter may be dropped to four rides due to daylight savings time, since it gets dark as early as 5:00 pm. In addition, the sand flies may cause rides -to end early when dark is approaching. However, starting -times may vary from 8:OOam or 9:OOam during this time. A 75 minute ride is provided, which includes 15 minutes preparing for ride. Only one hour of actual riding will be provided as it is 3.2 miles to Middle Cove and back which takes approximately one hour depending on whether the ride consists of more walking or trotting (at the request of the customers). Reservations must be made in advance by calling the provider and the county will provide interested parties with provider's phone number when calling for information. Provider will provide home phone number with answering machine and message, containing future rides dates. Further two cell phone numbers are available, e-mail address and long distance access. Contractor will handle all scheduling due to providers' experience and knowledge of business. Reasons for such as follows: a. New employees at Parks and Recreation office are not aware of information pertinent to scheduling, directions, ect. b. Cancellations and bookings are not available after 5:OOpm on Friday or holidays. c. Accurate directions need to be provided to customers traveling throughout the state. d. Correct phone numbers to be recorded -in order to call back to confirm rides and cell phone information taken for communication over the weekend. e. All rides need to be confirmed and replaced if cancelled. f. Bookings that are taken late on Fridays are not available to provider. The fee for service shall be set at $35.00 per person. The county will be paid 20% of the gross receipts (actual rides completed) Fees will be collected by the provider and a copy of the ride schedule including actual rides done will be turned in the following week, along with appropriate payment. The county will be responsible for acceptable advertising, brochures, newspapers, and website information. Regularly schedule days shall be on Sundays but other rides may be scheduled during the week, based on availability of contractor. This is specifically to accommodate tourists staying in hotels and only in town on days other then Sundays. Meals, entertainment, and eco-tour guide information could be provided based on specific needs of party requesting such. Sundays that are designated as beach ride days will be provided 3 months in advance with one Sunday off per month except when there is 5 weeks and a Sunday could be added at provider's discretion. Insurance will be provided by the contractor and shall reflect minimum amounts and conditions required by the county. Minimum age requirement will be 8 years of age. (provider's discretion) Weight Limit shall be 2751bs. (provider's discretion) Riders with physical disabilities will not be allowed. ( provider's discretion) Number of horses provided would be usugfly 6 but no more than 8. Rider's attire may consist of shorts and tennis shoes. All riding is done in western tack and all horses are kept in excellent condition and are experienced trail horses with 10 years experience in trail riding on the beach, including rough weather and waves breaking on shore. Helmets may be worn at riders' discretion and must be provided by rider. Contractor will insure safety of turtle nests while on tour and observe all county ordinances and state regulations. Park shall be kept mowed and sprayed for flies, mosquitoes, and sand flies on a regular basis. There shall be a designated person checking permits and for others providing horseback rides for a fee. This will be provided by the St. Lucie Co. Parks and Recreation Dept. ST Luca COUNTY FOR PIER _ To ST DEVELOPMENT PORT ST LUCRE HU'TCHINSON ISLAND FLORIDA June 30, 2005 To Whom It May Concern: Please accept this letter of recommendation for Allan Hayes and his Horseback Riding on the Beach" program. The Tourism office has had the pleasure of working with Mr. Hayes for several years regarding Fam tours for travel writers and travel agents that the Tourism office is hosting. Mr. Hayes has always tried to accommodate our needs and request for tours, even to the point of scheduling special tours. He realizes the importance of showcasing his program as well as promoting the beautiful beaches of St. Lucie County to our travel industry guests. Horseback riding on the beach is a unique opportunity and travel writers are always enthused to write about this experience as well as travel agents to sell to their clients. I have always found the quality of his horses and equipment to be top notch and the horses are very rider friendly, no matter the level of the riders experience. Thank you, Gayla Barwick St. Lucie County Tourism Office Stiffuncrowded StiQunspoiled 2300 Virginia Avenue, Fort Pierce FL 34982 ♦ (772) 462-1535 ♦ FAX (772) 462.213Z 4 1-800-344-TGIF AGENDA REQUEST TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation ITEM NO: C-3E DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X] PRESENTED BY: Pete Keogh SUBJECT: PURCHASE OF ONE 11 X 20 SHED FOR THE FORT PIERCE LITTLE LEAGUES AT ELKS PARK — EQUIPMENT REQUEST EQ06-236 BACKGROUND: The two buildings at Elks Parks used to operate the Fort Pierce Little Leagues baseball teams were severely damaged during hurricane Jeanne. To date, although a project worksheet has been submitted to FEMA for repair reimbursement, it has been extremely difficult to retain the services of a contractor to complete the work. The Leagues already lost the 2005 season due to the damage to the structures. In spite of the lack of contractor availability, staff is making a concerted effort to allow the Leagues to resume normal operations. To make certain that the players do not lose another season, pending completion of the repairs, staff is seeking the Board's authorization to purchase a temporary shed to run the teams. The three requisite quotes have been obtained, and the lowest is $4,510.00, no shipping is required. The funding for this item is from the savings after all approved FY05-06 capital equipment has been purchased. FUNDS ARE AVAILABLE IN: 001-7210-564000-700 — (Parks - Machinery and Equipment) RECOMMENDATION: Staff requests the Board's approval to purchase (EQ06-236) one "I I X 20" utility shed in the amount of $4,510.00 to allow the Fort Pierce Little Leagues to resume normal operations. COMMISSION ACTION: [ X APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Coordination/Si matures CONCURRENCE: Dou . Anderson County Administrator County Attorney: i Management & Budget: R Lu Purchasing: r Originating Dept: Other: Admin/Finance H:IAGENDAS 05-06\10-06 Er,KS PARKS SHED.DOC (if applicable) Board Of Couniv Commissioners NOW MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Parks a Recreation Department Subj: PURCHASE OF ONE 11 X 20 SHED FOR THE FORT PIERCE LITTLE LEAGUES AT ELKS PARK — EQUIPMENT REQUEST EQ06-236 Date: January 10, 2006 The two buildings at Elks Parks used to operate the Fort Pierce Little Leagues baseball teams were severely damaged during hurricane Jeanne. To date, although a project worksheet has been submitted to FEMA for repair reimbursement, it has been extremely difficult to retain the services of a contractor to complete the work. The Leagues already lost the 2005 season due to the damage to the structures. In spite of the lack of contractor availability, staff is making a concerted effort to allow the Leagues to resume normal operations. To make certain that the players do not lose another season, pending completion of the repairs, staff is seeking the Board's authorization to purchase a temporary shed to run the teams. The three requisite quotes have been obtained, and the lowest is $4,510.00, no shipping is required. The funding for this item is from the savings after all approved FY05-06 capital equipment has been purchased. HAAGENDAS 05-06\1.10-06 ELKS PARKS SHED.DOC W W fA fn W W C .LU E ms'' 0 a ' •,: OO. F� V1O C m N y m O Ego CD M-0 o ZZ U Z �0 N ti a •m o" o o. 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W Z O W U LL LU LU IL M 0 N W C7 5 > ,Do f W m w M AGENDA REQUEST COUNTY ly F C O R I D A TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation SUBJECT: RESOLUTION NUMBER 06-020 - SPORTS POLICY ITEM NO: C- 3F DATE: January 10, 2006 REGULAR [ I PUBLIC HEARING [ ] CONSENT [ X] PRESENTED BY: Pete Keogh BACKGROUND: Since last year, the Parks and Recreation Divisions have been working on a Sports Policy to coordinate the County's relationship with recognized user groups such as Babe Ruth, Little League, AAU, Pop Warner Football, and FedEx Orange Bowl. The Policy states the County's requirements to the leagues, which include organizational structure, verification of residency, certification of coaches, use of the facilities, and background investigations. It also spells out what the County will provide at no charge. The purpose of the Policy is the establish consistency in the relationships we have with each group, safeguard the players and facilities, and to lay the foundation for new athletic fields when they open. This agenda requests that the Board move forward and adopt Resolution 06-020. FUNDS WILL BE MADE AVAILABLE IN: N/A RECOMMENDATION: Staff recommends approval of Resolution Number 06-020, adopting a Sports Policy for the Parks and Recreation Department. COMMISSION ACTION: [ X APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 12�, Coordination/Signatures CONCURRENCE: .. Anderson Administrator County Attorney: i Management & Budget: Purchasing: Originating Dept: AA Other: HAAGENDAS 05-06\1-1 06 RECRF,ATION SPORTS POLICY .DOC Admin/Finance applicable) Board of County Commissioners MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Subj: RESOLUTION NUMBER 06-020 - SPORTS POLICY Date: January 3, 2006 Parks & Recreation Department Since last year, the Parks and Recreation Divisions have been working on a Sports Policy to coordinate the County's relationship with recognized user groups such as Babe Ruth, Little League, AAU, Pop Warner Football, and FedEx Orange Bowl. The Policy states the County's requirements to the leagues, which include organizational structure, verification of residency, certification of coaches, use of the facilities, and background investigations. It also spells out what the County will provide at no charge. The purpose of the Policy is the establish consistency in the relationships we have with each group, safeguard the players and facilities, and to lay the foundation for new athletic fields when they open. This agenda requests that the Board move forward and adopt Resolution 06-020. H:IAGENDAS 05-0611-10-06 RECREATION SPORTS POLICY .DOC RESOLUTION NO. 06-020 A RESOLUTION ADOPTING A SPORTS POLICY FOR THE PARKS & RECREATION DEPARTMENT WHEREAS, the Board of County Commissioners for St. Lucie County, Florida, has made the following determinations: 1. There is a need to establish guidelines for all sport and athletic organizations that utilize facilities and athletic fields owned, operated and maintained by St. Lucie County through its Parks & Recreation Department. 2. Having a policy in place will establish standard operating procedures for administering approved sports programs. Additionally, it will establish criteria necessary to add continuity to all programs and combine these programs into one comprehensive overall sports program that will best suit the needs of County residents. 3. The policy will establish the proper procedures each group should take in communicating with the Parks and Recreation Department in order to organize new programs and continue previously established ones. 4. The policy will govern all parks and properties owned, operated, leased, or maintained by St. Lucie County that are used for recreation and/or competitive athletic purposes. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. This Board does hereby adopt Resolution No. 06-020 by as indicated in the Sports Policy attached and incorporated herein and made a part hereof. 2. This resolution shall take effect on , 2006. After motion and second the vote on this resolution was as follows: Chairman Doug Coward XXX Vice Chairman Chris Craft XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX Commissioner Joseph Smith XXX PASSED AND DULY ADOPTED this day of 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY F C 6UNTY V F L 0 R I D A St. Lucie County Parks &Recreation Department Sports Policy Adopted 2006 ST. LUCIE COUNTY PARKS AND RECREATION DEPARTMENT SPORTS POLICY 1. PURPOSE AND INTRODUCTION The purpose of this policy is to establish guidelines for all sport and athletic organizations that utilize facilities and athletic fields owned, operated and maintained by St. Lucie County through its Parks and Recreation Department. The policy will establish standard operating procedures for administering approved sports programs. Additionally, it will establish criteria necessary to add continuity to all programs and combine these programs into one comprehensive overall sports program that will best suit the needs of County residents. The policy will establish the proper procedures each group should take in communicating with the Parks and Recreation Department in order to organize new programs and continue previously established ones. The policy is intended to clarify information on County procedures. Any organization must read and agree to comply with all Articles stated herein before authorization will be granted to use St. Lucie County facilities. The St. Lucie County Parks and Recreation Department will administer and enforce all Articles contained in this document. This policy will govern all parks and parcels owned, operated, leased, or maintained by St. Lucie County that are used for recreation and/or competitive athletic purposes. (Any inquiries pertaining to the Sports Policy or clarification of any point contained herein, will be interpreted by the St. Lucie County Parks and Recreation Department Director.) This policy does not apply to programs directly administered by the Parks & Recreation Department or the St. Lucie County School District. II. RECOGNIZED SPORTS GROUPS St. Lucie County strives to recognize one and only one organized sports group, for each sport, and deliver these program services to County residents. The County recognizes that there may be multiple charters present within St. Lucie County due to boundary restrictions. For example, the County recognizes Little League Baseball for its baseball program, but because of boundary restrictions, there are multiple Little League charters within the County. In addition, the County acknowledges that certain sports groups offer programs created for age specific groups, i.e., Babe Ruth Baseball is a program for children 13 to 15 years of age. The County has a 90/10 rule, which means no league can have more than 10% non-residents, then the league must rent or lease facilities from the County. The following groups and sports are currently recognized as the sole agents to deliver that sport: SPORT RECOGNIZED GROUP 1. Baseball A. Ft. Pierce American Little League (Ages 5 — 12) B. Ft. Pierce National Little League (Ages 5 — 12) C. Northside Little League (Ages 5 — 12) D. Ft. Pierce Babe Ruth (Ages 13 — 18) E. American Legion Baseball (Ages 16 — 18) F. Amateur Athletic Union (AAU) Programs (Ages 13 — 18) G. Senior League (Ages 13 — 15) 2. Basketball 3. Football A. Pop Warner League Football (Ages 5 — 15) B. FedEx Orange Bowl Football (Ages 5 — 15) 4. Soccer (See Note) 5. Softball A. St. Lucie County Senior Men's Softball (Ages 50 +) 1212812005 2 NOTE: All future youth soccer programs will be affiliated with the National Youth Soccer Association. Any new sport that presently is not recognized by the County shall first receive approval by the Director of Parks and Recreation before organizing and becoming recognized by the County. All requests for establishing a new sport must be submitted to the Director of the Parks & Recreation Department, typewritten, one hundred eighty (180) days prior to the planned starting date. This will provide the Parks and Recreation Department time to review the request to determine if facilities are available and to ensure that it is not a duplication of an already recognized program. St. Lucie County reserves the right to withhold or withdraw recognition of any established sports group if: 1) The Department determines that residents of the County are not being properly served by this group. 2) Available athletic fields cannot accommodate additional use, given necessary maintenance requirements and potential overuse. 3) The group is not adhering to this policy. 4) Adequate funding and staffing are not available. The County Administrator will make the decision to withdraw recognition of a sports group. The Parks and Recreation Department will review the list of recognized sports groups annually. Criteria will include seniority, adherence to policies, duplication of sports, available resources, and department requirements. Any private group wishing to use a public facility may do so if the facility is available. However, any use by a private group will be accomplished through the use of a lease or rental agreement. The Board of County Commissioners can, at any time, change the fee schedule for rental or lease of any facility. III. ORGANIZATION OF SPORTS GROUPS Each recognized sports group must operate in an organized manner. The group shall establish regular meeting dates so that it can properly organize the respective sport and address problems. 12128,12005 3 It is the responsibility of each group to establish a governing board of directors comprised of elected officers. St. Lucie County, through its Parks and Recreation Director or designee, must be noticed of and permitted to attend all board meetings, as a non -voting member -at -large. Each sports group must establish By-laws to govern the operation of their program. The By-laws must state what officers will be on the Board, how they will be elected, length of term, and describe how the President of the organization is elected. The organization shall provide the County with a copy of the approved By-laws, and any amendments. The group must designate a spokesperson for all communications with the County. Each recognized sport group shall operate on a non-profit basis and must be incorporated as a not -for -profit organization. Failure to maintain non-profit status and/or incorporation is grounds for withdrawing recognition as an established sports group. All meetings of the group shall be noticed, open to the public, and a record of minutes will be taken for each meeting. It is the responsibility of each group to supply the Director of Parks and Recreation or designee with a copy of the minutes of each meeting within 15 days of the meeting. Each group shall identify an officer to handle the administration of funds arising from dues, registration fees, insurance fees, donations, and any other monies taken in by the sports group. Each group must establish sound accounting practices and balance sheets of incoming and outgoing monies. These documents shall be a matter of public record and must be, upon request, submitted to the Department of Parks and Recreation for review. All items pertaining to accountability of money must be strictly recorded and administered. Any misappropriation of funds, whether by accident or intentional, will not be tolerated or accepted by the County. Any misappropriation of funds may be subject to legal action by the appropriate legal authority. 1212812005 4 The groups will be responsible for establishing registration dates for their respective programs. The dates must be advertised a minimum of two weeks in advance to give public notice of the registration. Registration must take place in a public facility, not a private residence or business. Plans for registration should be made in advance with the Department of Parks and Recreation so that space will be available on the desired dates. The groups will be responsible for establishing registration fees for participation in the sport. Each group, upon request, must be able to explain how the registration fees will be used to implement the program. The sports group shall establish guidelines and criteria for selection of coaches and officials for athletic teams. These guidelines should be available to any person wishing to apply for a coaching or officials position. These guidelines are meant to assure that the most qualified people are put in positions of importance and that no discrimination of any nature will be tolerated. The County and/or league shall attempt to conduct clinics and seminars to train coaches and certify them in each respective sport. Each coach must have a National Youth Sports Coach Association (NYSCA) certification and a copy the card must be sent to the Parks & Recreation Department. It is MANDATORY that all leagues perform criminal background checks on all coaches, assistant coaches and board members against the FDLE Sexual Predators List. This will be done by all leagues. Each league will also state on all registration ads that "all potential coaches, assistant coaches and board members are subject to criminal background checks". IV. FACILITIES Leagues are required to submit a written schedule of games and practices to the Parks & Recreation Department a minimum of 30 days prior to their season opening. The County will 1212812005 5 assign the facilities for play/practice to the sports groups. The County reserves the right to assign a sports group to a facility that is deemed fit for that particular sport. In addition, the County will give games priority over practices. The County has the absolute authority at anytime to change the site for a sport if it is deemed necessary. The County will maintain fields for games and practices. It will be the responsibility of the County to do all striping, dragging, raking, mowing and all other field and turf maintenance tasks. If a sports group plans any special event that coincides with its program, written permission must be obtained from the Parks and Recreation Department Director at least 30 days before the event. The County, at any time may cancel, postpone or delay any athletic contest or practice due to inclement weather or any other factor that might impair the safety of the athletic participants. If possible, the County will contact respective sports groups if any facility is being canceled for games or practice. This will allow time for the sports group to contact the parties that would have used the facility. Each sports group will send a deposit of $100.00 to the Parks & Recreation Department annually. In the event that a group cancels a game or practice without 24 hours advance notice, $15.00 will be deducted from the deposit. Each sports group will be allowed one (1) tournament per year at no cost. Additional tournaments will be charged the hourly field or court rental or a partnership between the County and the sports group will be negotiated. The striping of fields will only be done for games, not for practices. Striping will only take place if both teams are in uniform and there are sanctioned officials taking part in the competition including inter -squad, or if requested, for an applicable fee. Fields will be laid out once per season for each recognized sports group. If a sport group requests a reconfiguration of the fields, the County has the right to charge that sports group a layout fee for setting up the 1212812005 6 fields. Users may paint a logo on a field but must first receive approval of the paint to be used from the Grounds Maintenance Supervisor. No structures will be placed at County facilities without written permission of the Parks & Recreation Director. The facility user will provide the County with a key to all structures. The facility user will also provide the County with all security system codes. Any damages to County property resulting from recognized user groups or individual user negligence must be reimbursed to the County. Recognized user groups or individual user must notify the County in writing by 5 PM the next business day after any accidents/incidents that require medical attention or when public safety personnel were called to assist with the situation. V. FACILITY PERMIT PROCEDURE County facilities will be available only to those who apply for and receive a permit. A permit is a document issued by the Parks and Recreation Department granting the right to use and reserve a particular facility. All groups or individuals, whether public or private, shall secure a permit prior to use if they wish to be allowed the use of said facility. Organized games with officials always require a permit and a copy of insurance on file with the County. Any group, which has a permit for a facility, can, upon arrival at the facility, ask any group which does not have a permit to vacate the area. The permitted user has priority to use the facility. If there is a conflict, the Parks and Recreation Department will be contacted and has authority to resolve any conflict. Any organized team, civic organization, recognized sports organization or any other recognized group must obtain a permit from the Parks and Recreation Department in order to use a facility for a game or league play. There are two types of permits that an organization may apply for: 1212812005 7 1) Long Term Permits: This type of permit is granted to an organization that desires to use a facility three (3) or more times for games or practice within a month. Long Term Permits are issued for County recognized sports groups only. One permit will be issued for an entire season. Prior to the issuance of a Long Term Permit, the sports group must supply the Parks and Recreation Department with a copy of their practice and/or games schedule. In addition, rosters with residency verification of all team participants including coaches, managers and players should be submitted to the Parks & Recreation Department before the start of the first regular season game. A Long Term Permit will not be issued earlier than thirty (30) days prior to the starting date for the sport or activity. Any cancellation of a Long Term Permit by the sports group must be made at least one week prior to the effective date. The Parks and Recreation Department reserves the right to alter or revoke any Long Term Permit if the sports group is not using the facility as stated on the permit, does not serve the needs of the public or fails to meet all the requirements for issuance of such permit. 2) Short Term Permits: In order to secure a Short Term Permit, the organization, team, or groups of individuals (maximum 22 people), must be 90% St. Lucie County residents, with verification of residency. Any request for short-term permits must be made at least seven (7) days prior to use of the facility. An adult coach, manager or team leader will be recognized by the County as the contact person for this permit. This person will sign the permit and be the person responsible for the facility. Cancellation of a Short Term Permit must be made at least twenty—four (24) hours prior to the scheduled time for use. At any time, Short Term Permits may be canceled or altered by the Parks and Recreation Department to suit the needs of the public, as a result of misuse of facilities and/or for violation of permit terms. An organization, team, or individual may only have two Short Term Permits a month. 1212812005 8 VI. FACILITY LIGHTING Athletic fields will not be lit unless a County permit has been issued for the use of the facility. County staff will turn lights on and off. VII. SEASON PLAYING AND PRACTICE DATES The Leagues and the County will work together to determine the playing season(s). Currently the County's recognized sport seasons are: Spring Baseball, Softball and Basketball, Soccer Summer Baseball, Softball, Flag Football, Soccer Fall Baseball, Football, Softball, Basketball, Soccer Winter Soccer, Baseball, Softball The County recognizes other sports and does everything possible to provide adequate facilities, but the identified sports have priority for using the facilities. The Parks and Recreation Department reserves the right to alter the playing season to better serve the needs of the community. Any post -season play involving St. Lucie County facilities must receive prior approval from the Parks and Recreation Department Director or his/her agent prior to the event. The Parks and Recreation Department will levy a maintenance fee to cover expenses of tournaments or other special season events that exceed the one post -season tournament per year. All other tournaments require the rental of facilities or a lease agreement between the County and the sports group. VIII. INSURANCE Prior to receiving a field permit, each sports group shall submit to the County, a certificate of insurance describing the policy and providing liability insurance coverage. A 121281'2005 9 minimum of one (1) million dollars general liability insurance is required. The County reserves the right to increase this amount. The sports groups shall also provide proper insurance for the operation of any concession stands, provided that concession rights for a specific facility are not contractually obligated between St. Lucie County and a private concessionaire, prior to any concession stand permits being issued. St. Lucie County Parks and Recreation Department shall be identified as an additional insured party on the policy certificate and will notify the County thirty (30) days prior to expiration. No field permit will be issued to any group unless these documents are on file with the County. IX. LAW ENFORCEMENT IN COUNTY PARKS All persons entering a County Park or properties shall comply with Chapter 1-15, St. Lucie County Code of Ordinances and Compiled Laws. Parks and Recreation Department employees are the agents who enforce the Park ordinance. They can, within their rights, ask any person to cease any action, which may damage park property or cause personal injury to other persons. If a person is in violation of the Park Ordinance and refuses to cease such violation, a uniformed law officer of St. Lucie County will be contacted. X. SCOREBOARD POLICY The County will supply scoreboards at various facilities. Once a scoreboard is in place it becomes the responsibility of the using sports group to operate and maintain the scoreboard. All repairs must be performed by a licensed and insured repair person. If a scoreboard becomes inoperable during a sports groups season, it is their responsibility to have it repaired prior to the 1212812005 10 end of that season. The league must receive approval prior to putting up a sign for content, color, and size from the Parks and Recreation Department. All signs must meet the County's and/or City's Sign Ordinances, Building Code, and be maintained to County standard. The league is responsible for any damage to a sign and any necessary repairs. The County reserves the right to remove a sign that is not being maintained or has not been approved. XI. CONCESSION STANDS The County will allow recognized sports groups exclusive use of existing concession stands at selected park sites, with the exception of any concession stand(s) that is contractually obligated through agreement to private concessionaire. Usage of stands will be determined by the Parks and Recreation Director or designee. The County will provide utilities (water, electricity, sewer) to all stands. The user group is responsible for all licenses and equipment, including the rental of an ice machine. The user group is responsible for meeting all Health Department requirements. Copies of all licenses and permits must be on file prior to the beginning of each season. Failure to comply will result in the immediate closure of the stand and could result in the loss of all concession stand permits until the corrections are made. The user groups are allowed to hire a third party to run the concession stand, but final written approval of the vendor must be obtained from the Parks and Recreation Department. The league must provide the County with the details of their agreement with the third party vendor. The County reserves the right to reject any third party vendor if it is in the best interest of the County. The Agreement between the user group and the third party vendor must provide for a without cause termination clause of no longer than fifteen (15) days. 1212812005 11 XII. BATTING CAGES The County has several batting cages throughout its parks system. 1) Recognized leagues have first priority for use of the cages during their seasons. Batting cages will be opened when there is a game, team practice, or scheduled event. Teams may be expected to share use of the cages. 2) Use of the cages requires advance notification to the Parks and Recreation Department, Sports & Athletics office. Leagues must provide proof of insurance coverage, including a minimum of $1 Million Dollars general liability. 3) A $15.00 deduction shall be made from the cancellation deposit unless prior notice of cancellation is provided 24 hours in advance. 4) Profit oriented groups, businesses, or individuals must pay $10.00 per hour rental fee for use of the cage. A reservation must be made in advance. A deposit of $15.00 will be collected and applied toward the rental fee. 5) Renters other than recognized leagues must either show proof of insurance coverage as described in 42 or sign a batting cage waiver form. 6) Renters other than recognized leagues who fail to cancel their reservation at least 24 hours in advance will forfeit their deposit. 7) Batting cages are scheduled in two (2) hour intervals or less and will be closed when not reserved. 8) All batting cage users must wear a helmet and the pitcher must stand behind the protective screening. 9) Only two (2) people are allowed in the cage at one time and must have adult supervision. 10) Absolutely no metal spikes or cleats are allowed in any batting cage. 1212812005 12 11)At the request of a responsible adult (user), Recreation Staff will make the pitching machines operational: (a) An adult must operate or be present during the entire time that the pitching machine is in use. (b) The pitching machine will be turned off at the conclusion of the user's session. 1212812005 13 AGENDA REQUEST COUNTY F L O R I D A TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation ITEM NO: C- 3G DATE: January 10, 2006 REGULAR [ PUBLIC HEARING [ ] CONSENT IN PRESENTED BY: Pete Keogh SUBJECT: RESOLUTION NUMBER 06-019 —REVISED RECREATION FACILITIES RATES AND FEES BACKGROUND: This resolution makes slight revisions to the rates and fees for Recreation facilities. These fees have not been reviewed in 5 years and need to be simplified and revised. Though the new Sports Policy states that there are no charges to recognized sports groups, there would be charges for non -County residents and groups who are not recognized as a sports group. In addition, staff has also created fees for new sports, which are not currently played at our fields such as soccer, lacrosse and rugby. This agenda requests the Board's approval of the attached rates and fees. FUNDS WILL BE MADE AVAILABLE IN: N/A RECOMMENDATION: Staff recommends approval of Resolution Number 06-019, amending the current rates and fees charged use of the County's Recreation facilities. COMMISSION ACTION: [ ]K APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: Dou . Anderson County Administrator ri Coordination/Signatures County Attorney: Management & Budget: Purchasing: Originating Dept: I Other: H:\AGENDAS 05-06\1- Z06 RECREATION FACILITIES RATES AND FEES .DOC AdmirvTinance applicable) Board of County Commissioners t� Cc nt r v F L O R 1 � A MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Parks & Recreation Department Subj : RESOLUTION NUMBER 06-020 - REVISED RECREATION FACILITIES RATES AND FEES Date: January 3, 2006 This resolution makes slight revisions to the rates and fees for Recreation facilities. These fees have not been reviewed in 5 years and need to be simplified and revised. Though the new Sports Policy states that there are no charges to recognized sports groups, there would be charges for non -County residents and groups who are not recognized as a sports group. In addition, staff has also created fees for new sports, which are not currently played at our fields such as soccer, lacrosse and rugby. This agenda requests the Board's approval of the attached rates and fees. F :\AGENDAS 05-0611-10-06 RECREATION FACILITIES RATES AND FEES .DOC RESOLUTION NO. 06-019 A RESOLUTION AMENDING RESOLUTION NO. 01-304 TO AMEND THE CURRENT RATES AND FEES CHARGED FOR RECREATIONAL FACILITIES WHEREAS, the Board of County Commissioners for St. Lucie County, Florida, has made the following determinations: 1. On November 26, 1996, the Board of County Commissioners adopted Resolution No. 96-236 which repealed Resolution No. 92-138 (which established admission fees for the St. Lucie county Historical Museum and the UDT-Seal Museum and established a uniform schedule of fees for the use and reservation of County recreation facilities). 2. On December 11, 2001, the Board of County Commissioners adopted Resolution No. 01-304 by lowering fees for comrrjunity centers and meeting rooms; by adding concert rental rates for Lawnwood Stadium, Fort Pierce Yacht Club, Port St. Lucie Yacht Club, White City Park, Veterans Park, South County Regional Sports Stadium and Rasmussen House; by establishing rental rates for the Showmobile and portable bleachers; by establishing a cancellation deposit for baseball and softball users; and by increasing the employee hourly rate for sports programs as indicated in the fee schedules 3. The Board of County Commissioners requested that staff review all rental rates and fees at recreational facilities in order to determine whether St. Lucie County fees were competitive with other Florida Counties. 3. The rates and fees incorporated herein are now considered to be competitive with those found throughout the State of Florida. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. This Board does hereby amend the Current Rates and Fees Charged for Recreational Facilities attached hereto and incorporated herein as Exhibit "A". 2. This resolution shall take effect on 2006. After motion and second the vote on this resolution was as follows: Chairman Doug Coward XXX Vice Chairman Chris Craft XXX Commissioner Paula A. Lewis XXX Commissioner Frannie Hutchinson XXX Commissioner Joseph Smith XXX PASSED AND DULY ADOPTED this day of 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY PARKS AND RECREATION DEPARTMENT RECREATION FACILITIES RENTAL RATES 2006 COMMUNITY CENTERS AND MEETING ROOMS Lincoln Park Community Center and NEW Fort Pierce Community Center - Main Room Non -Profit* ey -BWeekdays -Hight Nights and Weekends $25/hour (2 hour min ) $50/hour (2 hour min.) -Ber- Weekdays Profit' --Night Nights and Weekendsatom $50/hour (2 hour min,) $100/hour (2 hour min.) $2% 100 refundable security deposit Small Room (includes Rasmussen House and Paradise Park) Non -Profit" -Bey Weekdays $10/hour-3r}6 edditiena' how -Night Nights and Weekends $20/hour, (2 hour min.) Profit* -Bey-Weekdays $20/hour, $2&edditiemeFhm r — -Night Nights and Weekends $40/hour,$40-edditipnel-hpyr (2 hour min.) $4ee 50 refundable security deposit Homeowners Associations- $5/hour, maximum 3 hours, once every 30 days (all rooms) $25 $20/hour Houseman fee (nights and weekends only) $2 each / Table rental G v a Ge ter Walton Community Center Non -Profit* Part 6t - $100/day or $50/4 hour Profit` Indrio School House (Building and/or grounds) $200/day or $100/4 hour Maravilla Recreation Center (Building and /or rounds Homeowners Associations $5/hour, maximum 3 hours, once every 30 days (A definition of Homeowner Associations is included in Florida Statute Section 720,301) $100 refundable security deposit $25 $20/hour Houseman fee Givie Genkef 'Load In and Load Out is billed at 50% the initial rate for non-profit or profit group Houseman fees apply during these times All estimated costs are due at the time of reservation. Any difference between actual and estimated costs will be collected at the conclusion of the rental. 25% of rental fees will be retained if cancellation or rescheduling notification is not given at least 2 weeks in advance. **A definition of Homeowner Associations is included in Florida Statute Section 720,301 STADIUMS, PARKS AND OPEN SPACE Pepper Park Paw liems (2) laige $50.00 for 4 hours or $100 per day, per pavilion 1ie++ (Nov lthru April 15 - 9 am to 5 pm; Apr 16 thru Oct 31 - 9 am to 8 pm). Actual Pavilions at hours of operation subject to weather and Parks & Recreation Department approval. Pepper Park (large only) Cash deposit of $49A 50 is required at the time of facility reservation. South Causeway Island (large only) All other pavilions at these parks are available on a first come first served basis Dreamland Park (large only) p+hr $25.00 for 4 hours or $50 per day White tf Ps k Pavilions at: (Nov lthru Apr 15 - 9 am to 5 pm; Apr 16 thru Oct 31 - 9 am to 8 pm). Actual hours of operation subject to weather and Parks & Recreation approval. Frederick Douglass Park (large) Cash deposit of $466 125 is required at the time of facility reservation. White City Park Lakewood Park All other pavilions at these parks are available on a first come first served basis Open Space Park Park Space, not otherwise listed above, ZmG including Lawnwood Sports Complex/Open Space, Veteran's Park, Harbor Pointe and Pert Gt. - - -- GlnbiGpen-6peee River Park Marina feserved square feel Is to be assessed - Non -profit, not for profit events 0-5,000 sq. ft $50/dav 5.000-10 000 sq. ft $100/dav 10,000 sq. ft. and up $200/dav For -profit events: 0-5,000 sq, ft $100/dav 5,000-10,000 sq. ft. $200/dav 10 000 sq ft and up $400/dav - A deposit of 50% of the estimated rental fee is required at the time of the facility reservation, not to exeeed $29G.G8 - A $256 50 refundable security deposit is required All estimated costs are due at the time of reservation Any difference between actual and estimated costs will be collected at the conclusion of the rental 25% of rental fees will be retained if cancellation or rescheduling notification is not given at least 2 weeks in advance. Special Events (other than athletic $466/ 500/day event 4 hours $666/ 700/night event 25% discount for non-profit organizations events) Lawnwood Stadium South County Regional Sports Stadium (Non -School Board Rentals) Concertrate. $2,000 or 10% of gross ticket sales, p4as-expenyee,whichever is reater SHOWMOBILE Non -Profit $350/day (Minimum 8 hour day) Profit $500/day (Minimum 8 hour day) On Site Technician $25/hour BLEACHERS Non -Profit $150/day (8 hours), $20 each additional hour Profit $250/day, $30 each additional hour TICKET BOOTH 100/da L_ GENERAL USE FACILITIES I USER GROUP I FEE SCHEDULES Advertising Signs - Banner, fences advertising $300.00 - 1 year $425.00 - 2 year $500.00 - 3 year Standardized sign size to be established by the County, based On facility. Cost of sign/banner construction is not included. Those purchasing the advertising rights have the option of contracting with a sign vendor of their choice and incur all costs associated with the development and installation of the sign/banner. The County will require an accurate scale schematic drawing depicting all language and logos. County approval of all signs must be obtained prior to sign construction and installation. Those purchasing advertising rights shall be responsible for the overall maintenance and condition of the sign/banner including but not limited to damage caused by age, vandalism or severe weather. BASEBALL FEES & CHARGES ALL FACILITIES USER GROUP FEE SCHEDULE YMGA Use Group DAY U6E. $49-6elfield pergame INE►T USE. Senior Men Use Gi vrfT my USE. VJC N161 IT USE. IRGG Use - Gioup BAY USE. NIGHT UBE- Baseball Field Rental County Residents/groups (includes private schools) bese'rsie-fights $25.00/ per field (2 hours) field prep. $25.00/hour/lights ermPbYees $15.001 line & drag $2&.-W/ §LO employee/hour Non -County Residents/groups $30.00/ per field (2 hours) $30.00/hour/lights $15.001 line & drag $E5-09/ $20 employee/hour inetdded) With+eketyelee Withent lieket sales For Profit baseball events $320 per field or 10% of gross ticket sales whichever is greater, for a 4 hour period Lights and lines included Personnel costs additional Additional tournaments (recognized $120/day/field (8 Hours) user groups) $60/lights/game $20lhour/employee Field Reconfiguration ( Optional this is 30 defined as re -lining a baseball field for softball Cancellation deposit A $100 cancellation deposit required annually. If a game is canceled without 24 hours advance notice, a $15 deduction will be taken from this deposit. Weather events are excluded from deduction. Deposits cover from October thru September. Batting cage rental $10/hour (max. 2 hours) $15 deposit applied toward the rental SOFTBALL FEES & CHARGES ALL SPORTS FACILITIES USER GROUP FEE SCHEDULE +RCS User Groups BAY USE• ...IGI IT USE: Standard Fees SAY USE Ghefgea4er-� aser9roaPs Softball Field Rental County Resident/group (includes private schools) $15.001field (2 hours) $15.00/ hour/lights $15.001 line & drag $2599/ 220/employee/hour Non -County Residentigroup $20.00/field (2 hours) $20.001 hour/lights $15.00/ line & drag $20/employee/hour Rates fo Additional Tournaments (Recognized user groups) Gash deposit of $120/dav/field (8 hours) $60/lights/oame $20/hour/emplovee For -profit softball events $175/dav/2 fields $100 each add'I field Lights and lines included Personnel casts additional Field Reconfiguration ( Optional this is $30 defined as re -lining a softball field for baseball Cancellation deposit A $100 cancellation deposit required annually. If a game is canceled without 24 hours advance notice, a $15 deduction will be taken from this deposit. Weather events are excluded from deduction. Deposits cover from October thru September. Batting cage rental $10/hour (max. 2 hours) $15 deposit applied toward the rental FOOTBALL FEES & CHARGES ALL SPORTS FACILITIES FEE SCHEDULE Football Field Rental County ResidenWgroups (includes private schools) $26-.%/ $20./per field (2 hours) $25-. NI ILO/hour/lights $4506/ 50/line (optional) $26-001$20.lemployee/hour Non -County Residents/groups $40/field (2 hours) $40/hour/lights $50l line (optional) $20/emplovee/hour Rates fer For -Profit Football events W01h tieketeeks Without t eketsalea Gash deposit of$200.60 is requi ad at the ti eoFfadRrfeservatiom $425/field or 10% of gross ticket sales whichever is greater. Lights included lines additional, personnel costs additional Cancellation deposit A $100 cancellation deposit required annually. If a game is canceled without 24 hours advance notice, a $15 deduction will be taken from this deposit. Weather events are excluded from deduction. Deposits cover from October thru September. Field Reconfiguration ( Optional, this is 100 defined as re -lining a football field for soccer Additional tournaments (recognized $160/dav/field (8 Hours) $80/lights/game user groups) $50/line (optional) $20lhour/emplovee SOCCER, LACROSSE AND RUGBY FEES & CHARGES ALL SPORTS FACILITIES FEE SCHEDULE Soccer, Lacrosse or Rugby Field Rental County Residents/groups (includes private schools) $20./field (2 hours) $20lhour/lights $501 line (optional) $20./emplovee/hour Non -County Residents/groups $40/field (2 hours) $40lhour/lights $501 line (optional) $20/emploveelhour For -Profit Athletic events $425/field or 10% of gross ticket sales whichever is greater. Lights included lines additional, personnel costs additional Cancellation deposit A $100 cancellation deposit required annually. If a game is canceled without 24 hours advance notice a $15 deduction will be taken from this deposit Weather events are excluded from deduction Deposits cover from October thru September. Field Reconfiguration ( Optional this is 100 defined as re -lining one type of a field for a different sport) Additional tournaments (recognized $1i30/day/field (8 Hours) $80/lights/game user groups) $50/line (optionall $20/hour/employee AGENDA REQUEST ITEM NO. C-Or COUNTY F L O R 1 D A TO: SUBMITTED BY: DATE: January 10, 2006 REGULAR [ PUBLIC HEARING [ ] CONSENT [X] ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS Management & Budget PRESENTED BY: Marie Gou[n SUBJECT: Approval of Budget Amendment #06-114 and Equipment Request #06-234 for the State Attorney's request to purchase and install a new Photo ID and Proximity Card Access System at the 411 and 415 South 2nd Street Office. Request usage of funds from the Technology $2 Recording Fee. BACKGROUND: State Attorney request to purchase and install a new Photo ID and Proximity Card Access System (see attached letter). The total project cost is $19,316.23 and St. Lucie County's portion (53%) is $10,237.60. FUNDS AVAILABLE: 107006-602-541100-6000 State Attorney Ct. Related Tech. Funds will be made available in 107006-602-564000-6000 PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve Budget Amendment #06-114 and EQ#06-234 for the State Attorney's request to use funds from the Technology $2 Recording Fee to purchase and install a new Photo I. D. and Proximity Card Access system. COMMISSION ACTION: [)( APPROVED [ ] DENIED [ ] OTHER: County Attorney: Orig Dept: _ Approved 5-0 / D9dg Anderson County Administrator Coordination/Signatures Management & Budget: Purchasing: Oe� Central Services: Finance: (Check for Copy only, if applicable) PWorks: Other: Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462-1777 or ADD 772-462-1428 at least forty-eight (48) hours prior to the meeting. ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: STATE ATTORNEY RECOMMENDED: X YES I NO I REVISED DIVISION: APPROVED: I YES I NO I REVISED EQUIPMENT: PHOTO ID AND PROXIMITY CARD ACCESS SYSTEM ADDITIONAL COSTS BUDGET AMOUNT: $10,238 X NEW I REPLACEMENT YES X NO JUSTIFICATION: State Attorney request to purchase and install a new Photo ID and Proximity Card Access System at the 411 and 415 South 2nd Street Office. The total project cost is $19,316.23 and St. Lucie County's portion (53%) is $10,237.60. EQUIPMENT REQ#: EQ06-234 ACCOUNT#: 107006-602-564000-6000 BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: OMB PREPARED DATE: 12/13/2005 AGENDA DATE: 1110/2006 ACCOUNT NUMBER TO: 107006-602-564000-6000 FROM: REASON FOR BUDGET AMENDMENT: To THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: ACCOUNT NAME & Equipment to purchase a new BA06-114 AMOUNT $10.23( of 53%. Bruce H. Colton Stare Attorney OFFICE OF THE NINETEENTH JUDICIAL CIRCUIT OF FLORIDA SERVING INDIAN RIVER, MARTIN, OKEECHOBEE AND ST. LUCIE COUNTIES December 7, 2005 Marie Gouin, Director Management and Budget St. Lucie County Board of County Commissioners 2300 Virginia Avenue Fort Pierce, FL 34982 Dear Ms. Gouin: 411 South Second Street Fort Pierce, Florida 34950 (772) 465-3000 Fax (772) 462-1214 91 The State Attorney is going to install a new Photo I.D. and Proximity Card Access system at our 411 and 415 South 2"d Street offices. We plan to use funds from the Technology $2 Recording Fee money in our budget. The total cost of the project is $19,316.23. St. Lucie County's prorated share, based on 53%, is $10,237.60. I have attached a copy of the proposal. It is my understanding from our phone conversation that you will take care of requesting BOCC approval to use these funds. Please call if you have any questions or concerns. My direct number is 462-1303. Sincerely, L. Phill Brodeur Executive Director LPB/cp Attachment 1095 Jupiter Park Drive, #9 actVft Jupiter, .7 6.355 Tel: 561.746.3558/888.872.2774 Fax: 561.746.5843 DCJS 11-333 security solutions Website: www.actcom.org CUSTOMER: PROPOSAL FOR GOODS State Attorney Office AND SERVICES 411 S. 2nd Street Fort Pierce, FL 34950 GSA FSS GS-07F-0291 L Actcom is an SBA 8(a) SDB certified company CAGE CODE 1MA15 DUNS No. 047976092 EIN No. 54-1922510 STATE OF FLORIDA SECURITY CONTRACTORS LICENSE NUMBER: EG-13000267 DATE NUMBER AM 12/05/2005 Howard Statement of Work PROJECT OBJECTIVE This proposal consists of the design and installation of the following: i�F'1'��IrI:�iId�l•: 1 IM2KRLPPI 1 I BPS-12-3 1 SLA-1075 1 520439001 8 1 Installation Labor 44100 30248 GE Security GE Security Securitron Battery Patrol GE Secuirty ASSI Fargo Fargo Fargo PROVIDE AND INSTALL CARD ACCESS AND PHOTO ID SYSTEM IN BUILDING 411 & 415 Building 411 Headend Equipment SP6 - Professional Edition Server License - Base license includes capacity for 256 Readers, 5 Client Workstation Licenses, 32 Micros, and 1 Photo Imaging Option License. Micro/PXN2000 110VAC, Ethernet, Picture Perfect and SP, 28,000 ID capacity, 4 F/2F/ S- F12F readers, 10-13I, 8-DOR, BBU/battery, plug-in, AC Xfmr Securitron 3amp 12VDC UL Power Supply 12VDC lamp Backup Battery Proximity keyboard wedge, 110VAC power supply included; works with Entr6e, ProxLite and ISOProxLite badges and keytags Installation Labor Subtotal Photo ID Card Printer Fargo DTC400 Single Side Card Printer. Includes USB Cable. Dual Sided Printing Module (Includes E-Card Housing) YMCFKO Printer Cartridge with Cleaning Roller $1,323.00 $2,449.00 $323.00 $17.00 $753.00 $78.00 $1,737.00 $1,020.00 $73.34 $1,323.00 $2,449.00 $323.00 $17.00 $753.00 $624.00 $5,489.00 $1,737.00 $1,020.00 $73.34 ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L Page 1 of 11 GSA PROPOSAL VER 5.3 (200 images) 1 Fargo Cleaning Kit for DTC300/400 Printers, Includes 10 $26.64 $26.64 Cleaning Cards, 4 Printhead Cleaning Swabs, 40 Gauze Cleaning Pads Subtotal $2,856.98 Access Badges 200 700183001 GE Security ISO ProxLite card, no mag, white gloss both $3.83 $766.00 sides, no ext ID, no slot Subtotal $766.00 Computer Software Installation and Setup 1 Misc ASSI Installation of GE Security software on customer $880.00 $880.00 supplied PC computer assembly Installation of two GE client computer software packages on customer supplied computers. Installation of one GE photo imaging client computer software on customer supplied c 4 Training ASSI On -Site Training/Support $85.00 $340-00 Subtotal $1,220.00 After Hours Entry Door 1 430210003 GE Security Model T-520SW reader, black, single -width USA $292.00 $292.00 electrical box mount, F/2F and Wiegand formats, 18" pigtail. Reads Casi Proximity, Mifare (ISO14443A) and Vicinity (ISO15693), HID prox & Corp 1000 1 9600 HES HES RIM lock surface mount 12124VDC Field $338.00 $338.00 Select. 1 1078-N Sentrol 1" Embedded Door Contact, White $9.00 $9.00 1 DS150 DS Motion to Exit DS150 PIR Door Release $100.00 $100.00 0.5 Cable 22/4 Sheridan Cable 1000' 22/4 Str OAS Plenum $139.00 $69.50 Cable 0.5 4105TF-PL-BX Sheridan 1000' Cable, 18/4C, Str,OAS, Plenum $270.00 $135.00 Cable 8 Installation ASSI Installation Labor $78.00 $624.00 Labor Subtotal $1,567.50 Building 415 Headend Equipment 1 M2KRLPPI GE Security Micro/PXN2000 110VAC, Ethernet, Picture $2,449.00 $2,449.00 Perfect and SP, 28,000 ID capacity, 4 F/2F/ S- F12F readers, 10-DI, 8-DOR, BBU/battery, plug-in, AC Xfmr 1 BPS-12-3 Securitron Securitron 3amp 12VDC UL Power Supply $323.00 $323.00 1 SLA-1075 Battery 12VDC lamp Backup Battery $17.00 $17.00 ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L Page 2 of 11 GSA PROPOSAL VER 5.3 Patrol 8 Installation ASSI Installation Labor $78.00 $624.00 Labor Subtotal $3,413.00 Front Entry Glass Door 1 430209003 GE Security Model T-500SW reader, black, mullion mount, $265.00 $265.00 F/2F and Wiegand formats, 18" pigtail. Reads Casi Proximity, Mifare (ISO14443A) and Vicinity (ISO15693) 1 UNL-12 Securitron Locknetics Motorized Electric Door Strike with $300.00 $300.00 Latch Bolt Sensor, 12VDC. 1 1078-N Sentrol 1" Embedded Door Contact, White $9.00 $9.00 1 DS150 DS Motion to Exit DS150 PI Door Release $100.00 $100.00 1 1078-N Sentrol T' Embedded Door Contact, White $9.00 $9.00 0.25 Cable 22/4 Sheridan Cable 1000' 22/4 Str OAS Plenum $139.00 $34.75 Cable 0.25 4105TF-PL-BX Sheridan 1000' Cable, 18/4C, Str,OAS, Plenum $270.00 $67.50 Cable 8 Installation ASSI Installation Labor $78.00 $624.00 Labor Subtotal $1,409.25 Rear Entry Glass Door 1 430209003 GE Security Model T-500SW reader, black, mullion mount, $265.00 $265.00 F/2F and Wiegand formats, 18" pigtail. Reads Casi Proximity, Mifare (ISO14443A) and Vicinity (ISO15693) 1 UNL-12 Securitron Locknetics Motorized Electric Door Strike with $300.00 $300.00 Latch Bolt Sensor, 12VDC. 1 1078-N Sentrol 1" Embedded Door Contact, White $9.00 $9.00 1 DS150 DS Motion to Exit DS150 PI Door Release $100.00 $100.00 1 1078-N Sentrol 1" Embedded Door Contact, White $9.00 $9.00 0.25 Cable 22/4 Sheridan Cable 1000' 22/4 Str OAS Plenum $139.00 $34.75 Cable 0.25 4105TF-PL-BX Sheridan 1000' Cable, 18/4C, Str,OAS, Plenum $270.00 $67.50 Cable 8 Installation ASSI Installation Labor $78.00 $624.00 Labor Subtotal $1,409.25 Interior Wood Door 1 430210003 GE Security Model T-520SW reader, black, single -width USA $292.00 $292.00 electrical box mount, F/217 and Wiegand formats, 18" pigtail. Reads Casi Proximity, Mifare (ISO14443A) and Vicinity (ISO15693), HID prox & Corp 1000 1 ASP-312-M ASP Adams Rite Door Strike, 12VDC, Fail Secure/Fail $158.00 $158.00 Safe, Adjustable Keeper, Includes Latch Bolt Sensor,1200lb, 150mA. (Repl 2402) 1 1078-N Sentrol 1" Embedded Door Contact, White $9.00 $9.00 0.25 Cable 22/4 Sheridan Cable 1000' 2214 Str OAS Plenum $139.00 $34.75 ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L rage a 01 11 GSA PROPOSAL VER 5.3 Cable 0.25 4105TF-PL-BX Sheridan Cable 8 Installation ASSI Labor 1000' Cable, 18/4C, Str,OAS, Plenum Installation Labor Subtotal $270.00 $67.50 $78.00 $624.00 $1,185.25 ENGINEERING AND DELIVERABLES Deliver a complete set of as -built drawings together with adequate documentation at commissioning. Special Considerations and Assumptions AVAILABILITY OF ADEQUATE ELECTRICAL SERVICES: This proposal assumes that customer will provide adequate 110-120 VAC Electrical service as needed. Location of these will be identified at time of pre -installation survey. STATEMENT OF WORK AND INSTALLATION CONSIDERATION: Care has been exercised to identify the Government's requirements for this proposal. Please review the statement of work above to assure that all components and functionality of the system has been clearly identified and addressed. Acceptance of this proposal constitutes agreement that the Statement of Work is complete and accurate. Changes to the statement of work after acceptance may result in additional charges. ACCESS TO FACILITIES: This proposal assumes unrestricted access to the facilities during performance of contract. Unrestricted access is considered access as needed during normal working hours (8AM-5PM, M-F). If labor hours are lost due to factors under the customer's control, additional labor charges equal to those unproductive hours may apply. If this contract requires expedited installation or after hours work, it must be clearly defined in the Statement of Work. FIBER -OPTICS AND BANDWITH AVAILABILITY: This proposal assumes the general availability of adequate bandwidth and fiber between facilities and does not include the installation of new fiber between buildings. The proposal does include termination and conversion equipment. END USER PROVIDED EQUIPMENT: Security systems software is complex and not necessarily compatible with third party software such as anti -virus, network management utilities, etc. Actcom does not endorse the use of shared computers; computers not approved by the security manufacturer, or previously used computers for security function. Further, Actcom explicitly excludes hardware and software provided by others from its system warranty and failure of a customer provided device may result in charges not covered by its warranty. If it is necessary for the end user to provide computer equipment, it is advisable that the manufacturer, preloaded software and performance specifications be reviewed by Actcom for compatibility. Failure to do so may result in additional charges not covered by this proposal. AVAILABILITY OF MAN LIFT This proposal does not include the use of a man lift. If required, customer will supply a man lift at no cost to Actcom upon a 24 hour request. If a man lift is not available, Actcom will provide and charge for its use at prevailing commercial rates. SECURITY AND LICENSURE STATUS: ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L Page 4 of 11 GSA PROPOSAL VER 5.3 This proposal is based on work being performed by personnel licensed by the State of Florida. If this is a US Government, DOD or a contract requiring a higher level of security clearance (DSS S or TS or similar), it must include such requirement in the Statement of Work above. Project Pricing Firm price proposal to design, provide, install and support for PROVIDING AND INSTALLTION OF ACCESS CONTROL SYSTEM as per description on the Statement of Work above: $19,316.23.00 Validity, Terms and Conditions VALIDITY This proposal has a validity of 180 days from date of issuance. Acceptance after the validity period may be subject to review. Contract or purchase order issued against this proposal must make reference to it and its included Statement of Work. TIME TO COMPLETION At the time of proposal issuance, time to completion from receipt of order is estimated to be 4S days ARO. This estimate may change at time a purchase order is accepted by the company. Please check with your account manager for an up to date time to completion. WARRANTY Unless otherwise mentioned on this proposal, standard warranty terms apply. Warranty is in effect for a period of one year from substantial acceptance. Substantial acceptance is defined as completion of a system/installation that delivers over 90% of its functionality and is in daily use. Standard warranty covers all Actcom provided equipment, firmware and software for a period of one year, with on site labor during working hours (M-F, 8AM-5PM). Standard response time of 4 hours from receipt of call. Additional warranty and extended warranty options are available. Please consult your Account Manager for details. TERMS Terms are Net 30 days from date of invoice. Unless otherwise mentioned on this proposal, contract or purchase order must allow for partial or regular progress payments. If customer requires a Schedule of Value for partial payment, please indicate and it will be submitted with the first.invoice. TAXES This quote is in response of a Federal agency request and does not include calculations for sales or use tax. ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L rage a or 1 1 GSA PROPOSAL VER 53 Ordering Information PURCHASE ORDERS AND CONTRACTS Please mail, email or fax documents to the address below or to your Account Manager of record. All Purchase orders and contracts are subject to approval based on credit department acceptance and compliance with this proposal. Acceptance notification will be provided within two working days from receipt. 100 LANDMARK SQUARE VIRGINIA BEACH VA 23452 SALES DEPT FAX 757.463. SALES@ACTCOM.ORG ACTCOM SECURITY SOLUTIONS 1095 JUPITER PARK DRIVE SUITE 9 JUPITER, FL 33458 SALES DEPT FAX 561.746.3558 SALES@ACTCOM.ORG 7721b FULLERTON ROAD SPRINGFIELD, VA 22153 SALES DEPT FAX 571.322.3202 SALES@ACTCOM.ORG DOD, FEDERAL AND VIRGINIA CONTRACTING INFORMATION The following information is provided for Federal and Defense and agencies: Actcom Federal Certifications and Acquisition Information: Actcom is an SBA 8(a) SDB certified company SBA CASE No. 106026, ENTRANCE 7100, EXIT 7/09 CAGE CODE 1 MA15 DUNS No. 047976092 EIN No. 54-1922510 NAICS 561621, 561622, 541513 Acceptance ACCEPTANCE OF THE SOW: Please read the Statement of Work section carefully. It provides you with our understanding of your requirements and is the basis for the pricing of this proposal. If you find variances or discrepancies on the SOW, please discuss with your Account Manager and request a modification before issuing a binding document. ACCEPTANCE OF TERMS AND CONDITIONS: Terms and conditions governing this proposal are found in Actcom's GSA Federal Supply (Schedule 84) , contract No. GS-07F-0291L. OFFEROR REPRESENTATIONS AND CERTIFICATIONS- COMERCIAL ITEMS (52.212-3) If 52,212.3 is required, completed form is attached to this proposal. Respectfully submitted by: Name: HOWARD VAN SCIVER Signature: U &- Title: SENIOR SALES EXECUTIVE ACTCOM SECURITY SOLUTIONS ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L Page 6 of 11 GSA PROPOSAL VER 5.3 52.212-3 Offeror Representations and Certifications --Commercial Items. Offeror Representations and Certifications --Commercial Items (Oct 2000) (a) Definitions. As used in this provision: "Emerging small business" means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated. "Service -disabled veteran -owned small business concern"-- (1) Means a small business concern-- (i) Not less than 51 percent of which is owned by one or more service -disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service -disabled veterans; and (ii) The management and daily business operations of which are controlled by one or more service -disabled veterans or, in the case of a veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. (2) Service -disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service -connected, as defined in 38 U.S.C. 101(16). "Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation. "Veteran -owned small business concern" means a small business concern-- (1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and (2) The management and daily business operations of which are controlled by one or more veterans. "Women -owned small business concern" means a small business concern-- (1) Which is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and (2) Whose management and daily business operations are controlled by one or more women. "Women -owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women. (b) Taxpayer Identification Number (TIN) (26 U.S.C. 6109, 31 U.S.C. 7701). (Not applicable if the offeror is required to provide this information to a central contractor registration database to be eligible for award.) (1) All offerors must submit the information required in paragraphs (b)(3) through (b)(5) of this provision to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d), reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M, and implementing regulations issued by the Internal Revenue Service (IRS). (2) The TIN may be used. by the Government to collect and report on any delinquent amounts arising out of the offeror's relationship with the Government (31 U.S.C. 7701(c)(3)). If the resulting contract is subject to the payment reporting requirements described in FAR 4.904, the TIN provided hereunder may be matched with IRS records to verify the accuracy of the offeror's TIN. (3) Taxpayer Identification Number (TIN). * TIN: 54-1922610. (4) Type of organization. * Corporate entity (not tax-exempt); (5) Common parent. * Offeror is not owned or controlled by a common parent; (c) Offerors must complete the following representations when the resulting contract is to be performed inside the United States, its territories or possessions, Puerto Rico, the Trust Territory of the Pacific Islands, or the District of Columbia. Check all that apply. (1) Small business concern. The offeror represents as part of its offer that it * is, * is not a small business concern. ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L Page 7 of 11 GSA PROPOSAL VER 5.3 (2) Veteran -owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it * is, * is not a veteran -owned small business concern. (3) Service -disabled veteran -owned small business concern. [Complete only if the offeror represented itself as a veteran - owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it * is, is not a service -disabled veteran -owned small business concern. NIA (4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it * is. * is not a small disadvantaged business concern as defined in 13 CFR 124.1002. (5) Women -owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it * is, * is not a women -owned small business concern. Note: Complete paragraphs (c)(6) and (c)(7) only if this solicitation is expected to exceed the simplified acquisition threshold. (6) Women -owned business concern (other than small business concern). [Complete only if the offeror is a women -owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it * is a women -owned business concern. NIA (7) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first -tier subcontractors) amount to more than 50 percent of the contract price: NIA (8) Small Business Size for the Small Business Competitiveness Demonstration Program and for the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. [Complete only if the offeror has represented itself to be a small business concern under the size standards for this solicitation.] (i) [Complete only for solicitations indicated in an addendum as being set -aside for emerging small businesses in one of the four designated industry groups (DIGS).] The offeror represents as part of its offer that it * is, * is not an emerging small business. (ii) [Complete only for solicitations indicated in an addendum as being for one of the targeted industry categories (TICS) or four designated industry groups (DIGS).] Offeror represents as follows: (A) Offeror's number of employees for the past 12 months (check the Employees column if size standard stated in the solicitation is expressed in terms of number of employees); or (B) Offeror's average annual gross revenue for the last 3 fiscal years (check the Average Annual Gross Number of Revenues column if size standard stated in the solicitation is expressed in terms of annual receipts). (Check one of the following): Average Annual Gross Number of Employees Revenues 50 or fewer $1 million or less X 51-100 _$1,000,001-42 million _ 101--250 _ $2,000,001--$3.5 million _ 251-500 _ $3,500,001-45 million 501--750 X $5,000,001-410 million _ 751--1,000 _ $10,000,001--$17 million _ Over 1,000 _ Over $17 million (9) [Complete only if the solicitation contains the clause at FAR 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns, or FAR 52.219-25, Small Disadvantaged Business Participation Program -- Disadvantaged Status and Reporting, and the offeror desires a benefit based on its disadvantaged status.] (i) General. The offeror represents that either-- ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L Page S of i I GSA PROPOSAL VER 5.3 (A) It * is, * is not certified by the Small Business Administration as a small disadvantaged business concern and identified, on the date of this representation, as a certified small disadvantaged business concern in the database maintained by the Small Business Administration (PRO -Net), and that no material change in disadvantaged ownership and control has occurred since its certification, and, where the concern is owned by one or more individuals claiming disadvantaged status, the net worth of each individual upon whom the certification is based does not exceed $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); or (B) It * has, * has not submitted a completed application to the Small Business Administration or a Private Certifier to be certified as a small disadvantaged business concern in accordance with 13 CFR 124, Subpart B, and a decision on that application is pending, and that no material change in disadvantaged ownership and control has occurred since its application was submitted. (ii) * Joint Ventures under the Price Evaluation Adjustment for Small Disadvantaged Business Concerns. The offeror represents, as part of its offer, that it is a joint venture that complies with the requirements in 13 CFR 124.1002(f) and that the representation in paragraph (c)(7)(i) of this provision is accurate for the small disadvantaged business concern that is participating in the joint venture. [The offeror shall enter the name of the small disadvantaged business concern that is participating in the joint venture: NIA .] (d) Representations required to implement provisions of Executive Order 11246--(1) Previous contracts and compliance. The offeror represents that-- (i) It * has, * has not participated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitation; and (ii) It * has, ** has not filed all required compliance reports. (2) Affirmative Action Compliance. The offeror represents that-- (i) It * has developed and has on file, * has not developed and does not have on file, at each establishment, affirmative action programs required by rules and regulations of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or NIA (ii) It * has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor. NIA (e) Certification Regarding Payments to Influence Federal Transactions (31 U.S.C. 1352). (Applies only if the contract is expected to exceed $100,000.) By submission of its offer, the offeror certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connection with the award of any resultant contract. (f) Buy American Act --Balance of Payments Program Certificate. (Applies only if the clause at Federal Acquisition Regulation (FAR) 52.225-1, Buy American Act --Balance of Payments Program —Supplies, is included in this solicitation.) (1) The offeror certifies that each end product, except those listed in paragraph (f)(2) of this provision, is a domestic end product as defined in the clause of this solicitation entitled 'Buy American Act --Balance of Payments Program --Supplies" and that the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. The offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. (2) Foreign End Products: Line Item No Country of Origin [List as necessary] (3) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (g)(1) Buy American Act --North American Free Trade Agreement--Israefi Trade Act --Balance of Payments Program Certificate. (Applies only if the clause at FAR 52.225-3, Buy American Act --North American Free Trade Agreement --Israeli Trade Act —Balance of Payments Program, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(1)(ii) or (g)(1)(iii) of this provision, is a domestic end product as defined in the clause of this solicitation entitled 'Buy American Act --North American Free Trade Agreement —Israeli Trade Act --Balance of Payments Program" and that the offeror has considered components of unknown origin to have been mined, produced, or manufactured outside the United States. ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291L Page 9 of 11 GSA PROPOSAL VER 5.3 (ii) The offeror certifies that the following supplies are NAFTA country end products or Israeli end products as defined in the clause of this solicitation entitled "Buy American Act --North American Free Trade Agreement --Israeli Trade Act -- Balance of Payments Program": NAFTA Country or Israeli End Products: Line Item No Country of Origin N/A [List as necessary] (iii) The offeror shall list those supplies that are foreign end products (other than those listed in paragraph (g)(1)(ii) of this provision) as defined in the clause of this solicitation entitled "Buy American Act --North American Free Trade Agreement -- Israeli Trade Act --Balance of Payments Program." The offeror shall list as other foreign end products those end products manufactured in the United States that do not qualify as domestic end products. Other Foreign End Products: Line Item No Country of Origin NIA [List as necessary] (iv) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. (2) Buy American Act --North American Free Trade Agreements --Israeli Trade Act —Balance of Payments Program Certificate, Alternate I (Feb 2000). If Alternate I to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products as defined in the clause of this solicitation entitled 'Buy American Act —North American Free Trade Agreement --Israeli Trade Act --Balance of Payments Program": Canadian End Products: Line Item No. NIA (List as necessary) (3) Buy American Act --North American Free Trade Agreements —Israeli Trade Act --Balance of Payments Program Certificate, Alternate 11 (Feb 2000). If Alternate II to the clause at FAR 52.225-3 is included in this solicitation, substitute the following paragraph (g)(1)(ii) for paragraph (g)(1)(ii) of the basic provision: (g)(1)(ii) The offeror certifies that the following supplies are Canadian end products or Israeli end products as defined in the clause of this solicitation entitled 'Buy American Act --North American Free Trade Agreement —Israeli Trade Act -- Balance of Payments Program": Canadian or Israeli End Products: Line Item No Country of Origin NIA [List as necessary] (4) Trade Agreements Certificate. (Applies only if the clause at FAR 52.225-5, Trade Agreements, is included in this solicitation.) (i) The offeror certifies that each end product, except those listed in paragraph (g)(4)(ii) of this provision, is a U.S.-made, designated country, Caribbean Basin country, or NAFTA country end product, as defined in the clause of this solicitation entitled 'Trade Agreements." ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291L rage I or 11 GSA PROPOSAL VER 5.3 (ii) The offeror shall list as other end products those end products that are not U.S.-made, designated country, Caribbean Basin country, or NAFTA country end products. Other End Products: Line Item No Country of Origin NIA [List as necessary] (iii) The Government will evaluate offers in accordance with the policies and procedures of FAR Part 25. For line items subject to the Trade Agreements Act, the Government will evaluate offers of U.S.-made, designated country, Caribbean Basin country, or NAFTA country end products without regard to the restrictions of the Buy American Act or the Balance of Payments Program. The Government will consider for award only offers of U.S.-made, designated country, Caribbean Basin country, or NAFTA country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for such products are insufficient to fulfill the requirements of the solicitation. (h) Certification Regarding Debarment, Suspension or Ineligibility for Award (Executive Order 12549). The offeror certifies, to the best of its knowledge and belief, that-- (1) The offeror and/or any of its principals * are, * are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency; and (2) * Have, * have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a Federal, state or local government contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and * are, * are not presently indicted for, or otherwise criminally or civilly charged by a Government entity with, commission of any of these offenses. (End of provision) Alternate I (Oct 2000). As prescribed in 12.301(b)(2), add the following paragraph (c)(10) to the basic provision: (10) (Complete if the offeror has represented itself as disadvantaged in paragraph (c)(2) or (c)(9) of this provision.) [The offeror shall check the category in which its ownership falls]: X Hispanic American. Altemate /I (Oct 2000). As prescribed in 12.301(b)(2), add the following paragraph (c)(9)(iii) to the basic provision: (iii) Address. The offeror represents that its address * is, * is not in a region for which a small disadvantaged business procurement mechanism is authorized and its address has not changed since its certification as a small disadvantaged business concern or submission of its application for certification. The list of authorized small disadvantaged business procurement mechanisms and regions is posted at http://www.arnet.gov/References/ sdbadjustments.htm. The offeror shall use the list in effect on the date of this solicitation. "Address," as used in this provision, means the address of the offeror as listed on the Small Business Administration's register of small disadvantaged business concerns or the address on the completed application that the concern has submitted to the Small Business Administration or a Private Certifier in accordance with 13 CFR part 124, subpart B. For joint ventures, "address" refers to the address of the small disadvantaged business concern that is participating in the joint venture. Alternate /// (Oct 2000). As prescribed in 12.301(b)(2), add the following paragraph (c)(11) to the basic provision: (11) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that-- (i) It * is, * is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material change in ownership and control, principal place of ownership, or HUBZone employee percentage has occurred since it was certified by the Small Business Administration in accordance with 13 CFR part 126; and (ii) It * is, * is not a joint venture that complies with the requirements of 13 CFR part 126, and the representation in paragraph (c)(11)(i) of this provision is accurate for the HUBZone small business concern or concerns that are participating in the joint venture. [The offeror shall enter the name or names of the HUBZone small business concern or concerns that are participating in the joint venture: .] Each HUBZone small business concern participating in the joint venture shall submit a separate signed copy of the HUBZone representation. ACTCOM SECURITY SOLUTIONS. GSA FSS GS-07F-0291 L Page 11 of 11 GSA PROPOSAL VER 5.3 AGENDA REQUEST TO: SUBMITTED BY SUBJECT: BACKGROUND: ITEM NO. C413 DATE: January 10, 2006 REGULAR [ I PUBLIC HEARING [ ] CONSENT [X] ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS Management & Budget PRESENTED BY: Marie Gouin Sheriff's Office Budget Draw Down Request. Sheriff Mascara has requested a double draw down of his budget for the month of January 2006 per Florida Statute 30.50 (1). The letter from the Sheriff is attached. Per F. S. 30.50 (1), The Sheriff shall requisition and the Board of County Commissioners shall pay him or her, at the first meeting in October of each year, and each month thereafter, one -twelfth of the total amount budgeted for the office; provided, that the first meeting in January of each year, the board shall, at the request of the Sheriff, pay one -sixth of the total appropriated, and one -twelfth each month thereafter, which payments shall be not more than the total appropriation. Provided further that any part of the amount budgeted for equipment shall be paid at any time during the year upon the request of the Sheriff. FUNDS AVAILABLE: 107-711-599040-6000 — Fine & Forfeiture Fund - Sheriff Judicial 107-8191-599042-800 — Fine & Forfeiture Fund - Sheriff Law Enforcement 107-8191-599043-800 — Fine & Forfeiture Fund - Sheriff Corrections 001-8191-599043-800 — General Fund — Sheriff Corrections PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the Sheriff's request for a double draw down of his budget for the month of January 2006 and as outlined by Florida Statute 30.50 (1), thereafter. COMMISSION ACTION: [ APPROVED [ ] DENIED [ ] OTHER: County Attorney: Orig Dept: _ ," Dq�ig Anderson Co ty Administrator Coordination/Signatures r Management & Budget: Purchasing: Central Services: Finance: (Check for Copy only, if applicable) Approved 5-0 V2 PWorks: Other: Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462-1777 or ADD 772-462-1428 at least forty-eight (48) hours prior to the meeting. bberiff KEN J. MASCARA Telephone: (772) 462-3200 • Fax: (772) 489-5851 4700 West Midway Road • Fort Pierce, Florida 34981 December 19, 2005 The Honorable Doug Coward, Chair St. Lucie Board of County Commissioners St. Lucie County, Florida Ft. Pierce, FL 34982 Dear Chairman Coward: E# Attached is our double=requestper Florida Statute 30.50 (1) for the month of January 2006. Thank you in advance for your assistance. Please call our Comptroller, Lee Tinker at 462-3290 if you have any questions. Sincerely, t „a ---- /ken J. Mascara Sheriff ds Attachment R t ,� allertff KEN J. MASCARA 4700 West Midway Road, Fort Pierce, Florida 34981 TO: BOARD OF COUNTY COMMISSIONERS DATE: 11/22/05 e Member National Sheriffs' Association Member Florida Sheriffs' Association Telephone: (772) 461-7300 • Fax: (772) 489-5851 MONTH OF JANUARY 2006 DRAW REQUEST Gentlemen/Ladies: In compliance with the provisions of Chapter 30.50, Florida Statutes I hereby request funds for operations as shown below. TOTAL CODE ITEM BUDGET 16 JUDICIAL TOTAL 2,639,628.00 21 LAW ENFORCEMENT TOTAL 27,051,200.00 23 CORRECTIONS TOTAL 20,877,172.00 Sincerely, Ken J. Mascara Q�tzBy: W. Lee Tinker, Comptroller aL PREVIOUSLY THIS TOTAL RECEIVED REQUISITION REQUISITION 12THS 659,907.00 439,938.00 1,099,845.00 5112 i 6,762,800.01 4,508,533.34 �1,271,333.35 5/12 t 5,219,292.99 3,479,528.66 ;6,698,821.65 5/12 TOT. BUDGETIREQUEST 50,568,000.00 12,642 a 9��cDRP~V2 8,428,000.00/21,070,000.00 5/12 Transfer SHERIFF JAN 2006 DOUBLE DRAW V#632 Law Enf MFMTITMS� -Sheriff SheriffVVireFY06. xls Statutes & Constitution :View Statutes :->2005->Ch0030->Section 50 : Online Sunshine Page 1 of 1 Select Year: 2005 • Go The 2005 Florida Statutes Title V Chapter View Entire Chapter JUDICIAL BRANCH SHERIFFS 30.50 Payment of salaries and expenses, (1) The sheriff shall requisition and the board of county commissioners shall pay him or her, at the first meeting in October of each year, and each month thereafter, one -twelfth of the total amount budgeted for the office; provided, that at the first meeting in January of each year, the board shall, at the request of the sheriff, pay one -sixth of the total appropriated, and one -twelfth each month thereafter, which payments shall be not more than the total appropriation. Provided further that any part of the amount budgeted for equipment shall be paid at any time during the year upon the request of the sheriff. (2) The sheriff shall deposit the county warrant or warrants in his or her official bank account as provided in s. 30.51(3) and draw his or her own checks thereon in payment of the salaries of the sheriff and his or her deputies, clerks, and employees and the expenses of office. All salaries paid shall be supported by payrolls, and all expenses paid shall be supported by approved bills; provided, that the sheriff may draw a check to himself or herself for the expense of an investigation, and may note on the voucher only the information that he or she may consider proper to divulge. (3) The sheriff may set up a revolving fund for payment in cash of small items. The revolving fund shall be reimbursed from time to time by payment of the vouchers representing the cash payments. (4) The sheriff shall keep necessary budget accounts and records, and shall charge all paid bills and payrolls to the proper budget accounts. The reserve for contingencies, or any part thereof, may be transferred to any of the budget appropriations, in the discretion of the sheriff. With the approval of the board of county commissioners, or of the budget commission if there is a budget commission in the county, the budget may be amended as provided for county budgets in s. 129.06(2). (5) All expenses incurred in the fiscal year for which the budget is made shall be vouchered and charged to the budget for that year, and to carry out this purpose the books may be held open for 30 days after the end of the year. (6) Alt unexpended balances at the end of each fiscal year shall be refunded to the board of county commissioners, and deposited to the county fund or funds from which payment was originally made. History.--s. 4, ch. 57-368; s. 189, ch. 95-147. Copyright m 1995-2005 The Florida Legislature • Privacy Statement • Contact Us http://www.leg. state. fl.us/Statutes/index.cfm?App_mode=Di splay_Statute& Search_Strin... 12/20/2005 AGENDA REQUEST ITEM NO. C-5A TO: Board of County Commissioners DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] SUBMITTED BY (DEPT): Community Services Jody et, Atsistant Director SUB ECT: Approval of budget resolution #06-017 to set up funds consistent with the approved Interlocal Agreement with the Fort Pierce Housing Authority. BACKGROUND: St. Lucie County Community Services, University of Florida Extension Service, and the Fort Pierce Housing Authority (FPHA) have partnered together on the Florida Department of Community (DCA) Affairs Residential Construction Mitigation Program grant project. The $1 10,000 of the $200,000 DCA grant funds will be used toward Phase 1 and a portion of Phase 2 of Bid 05-1 10 to install hurricane window barriers on FPHA Senior Residences. Budget Resolution #06-017 will set up the funds consistent with the Interlocal agreement that dictates that FPHA will cover the remaining amount ($135,389) of Phase 2 and Phase 3 of the contract with Phoenix Architectural Products. Please review Memo #06-54 for additional information. FUNDS AVAILABLE: The $110,000 will come from account # 001400-3715-562000-300 (Improvement other than buildings) for a portion of the project and the $135,389 from FPHA will complete the project. PREVIOUS ACTION: BOCC approved the Interlocal agreement with FPHA on November 8, 2005 and also the DCA grant Budget Resolution 05-247. RECOMMENDATION: Authorize the approval of Budget Resolution #06-017 consistent with the Interlocal Agreement with the Fort Pierce Housing Authority. COMMISSION ACTION: CONCU ENCE: APPROVED [] DENIED [] OTHER: Approved 5 0 D u s M. Anderson County Administrator Review and Approm s County Attorney: Management 8i Budget: Purchasing: Originating Dept: Other: Other: Finance: (Check for Copy only, if applicable) Effective: 5/96 RESOLUTION NO. 06-017 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the City of Fort Pierce Housing Authority (FPHA) with an agreement between the County to provide hurricane barriers for senior residents in the amount of $135,389. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this loth day of January 2006, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby appropriated for the fiscal year 2005-2006, and the County's budget is hereby amended as follows: REVENUES 001400-3715-337910-300 City of Fort Pierce $135,389 APPROPRIATIONS 001400-3715-562000-300 Buildings $135,389 After motion and second the vote on this resolution was as follows: Commissioner Doug Coward, Chairperson XXX Commissioner Chris Craft, Vice Chairperson XXX Commissioner Frannie Hutchinson XXX Commissioner Paula Lewis XXX Commissioner Joseph E. Smith XXX PASSED AND DULY ADOPTED THIS LOTH DAY OF JANUARY 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY COMMUNITY SERVICES MEMORANDUM #06-54 TO: Board of County FROM: Jody Bonet, Assistant Director SUBJECT: Approval of Budget Resolution #06-017 DATE: December 20, 2005 On October 28, 2005, St. Lucie County and Fort Pierce Housing Authority (FPHA) staff reviewed the bid package submitted by four companies for the installation of hurricane barriers for FPHA senior residences. On November 8, 2005 the BOCC approved the Interlocal agreement with FPHA to split the cost of this hazard mitigation project for senior residences. The funding for the entire project will come from two sources. Phase 1 and a portion of Phase 2 will be funded from $110,000 of grant funds to the County from the Florida Department of Community Affairs Residential Construction Mitigation Program. The account where the funds are located for buying the materials is 001400-3715-563000-300 (Improvements o!t buildings). The proposed Budget Resolution #06-017 will set up the budget consistent with the Interlocal agreement and will ensure that FPHA will reimburse the County $135,389 for a portion of Phase 2 and Phase 3. The entire project was completed within the grant timeline and well before next year's hurricane season. To proceed with payment to the contractor, Community Services staff requests that the Board approve Budget Resolution #06-017. AGENDA REQUEST ITEM NO. C-6a DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: ROAD & BRIDGE DIVISION - 4110 r Scott Herring, P.E. Road & Bridge Manager SUBJECT: Approval of Waiver of a Traffic Impact Study for the Empress West Minor Site Plan. BACKGROUND: The proposed Empress West Minor Site plan consisting of eight (8) single family lots on South Hutchinson Island has requested a waiver of the requirement to submit a traffic impact study due to the size of the project. In accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) the Development Review Committee voted on December 28, 2005 to recommend to the County Commission granting of the waiver for the submittal of a Traffic Impact Study. FUNDS ARE AVAILABLE IN: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff Recommends in accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) that the County Commission grant the request for the waiver of the required Traffic Impact Study. MMISSION ACTION: CONCURRENC [ APPROVED [ ] DENIED [ ] OTHER Approved 5-0 Dou s nderso County Administrator Coordination Signatures [X] County Attorney: [ ] Purchasing Dir.: [X] Public Works Director: ` [ ] Mgt. & Budget: [XI Growth Mgmt Dir. [ ] County Engineer: [ ] Finance Director: (Ch-k far wpy only, if applicable) PUBLIC WORKS DEPARTMENT ROAD & BRIDGE DIVISION MEMORANDUM TO: BOARD OF COUNTY COMMISSIONERS FROM: J. SCOTT HERRING, ROAD & BRIDGE MANAGER DATE: JANUARY 10, 2006 SUBJECT: APPROVAL OF WAIVER OF A TRAFFIC IMPACT STUDY FOR THE EMPRESS WEST MINOR SITE PLAN BACKGROUND: The proposed Empress West Minor Site plan consisting of eight (8) single family lots on South Hutchinson Island has requested a waiver of the requirement to submit a traffic impact study due to the size of the project. In accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) the Development Review Committee voted on December 28, 2005 to recommend to the County Commission granting of the waiver for the submittal of a Traffic Impact Study. RECOMMENDATION: Staff recommends in accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) that the County Commission grant the request for the waiver of the required Traffic Impact Study. Agenda C-6a AGENDA REQUEST ITEM NO. C-6b DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: ROAD & BRIDGE DIVISION - 4110 J. Scott Herring, P.E. Road & Bridge Manager SUBJECT: Approval of Waiver of a Traffic Impact Study for the Tailer's Cove PUD. BACKGROUND: The proposed Tailer's Cove PUD consisting of 24 units on South Hutchinson Island has requested a waiver of the requirement to submit a traffic impact study due to the size of the project. In accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) the Development Review Committee voted on December 14, 2005 to recommend to the County Commission granting of the waiver for the submittal of a Traffic Impact Study. FUNDS ARE AVAILABLE IN: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff Recommends in accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) that the County Commission grant the request for the waiver of the required Traffic Impact Study. COMMISSION ACTION: CONCURRENC [X APPROVED (] DENIED [ ] OTHER Approved 5-0 Doug l s PAderson County Administrator Coordination Signatures [X] County Attorney: [ ] Purchasing Dir.: [X] Public Works Director: V" ` [ ] Mgt. & Budget: [X] Growth Mgt Dir.: [ ] County Engineer: [ j Finance Director: (Check for copy anly, d applicable) PUBLIC WORKS DEPARTMENT ROAD & BRIDGE DIVISION MEMORANDUM TO: BOARD OF COUNTY COMMISSIONERS FROM: J. SCOTT HERRING, ROAD & BRIDGE MANAGER DATE: JANUARY 10, 2006 SUBJECT: APPROVAL OF WAIVER OF A TRAFFIC IMPACT STUDY FOR THE TAILER'S COVE PUD BACKGROUND: The proposed Tailer's Cove PUD consisting of 24 units on South Hutchinson Island has requested a waiver of the requirement to submit a traffic impact study due to the size of the project. In accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) the Development Review Committee voted on December 14, 2005 to recommend to the County Commission granting of the waiver for the submittal of a Traffic Impact Study. RECOMMENDATION: Staff Recommends in accordance with Section 11.02.09.4.a.3 of the St. Lucie County Land Development Code (LDC) that the County Commission grant the request for the waiver of the required Traffic Impact Study. Agenda C-6b M AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115) ITEM NO. C- 4.) 6— DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING[ ] CONSENT [x] PRESENTED BY: ich el V. Powle P. E. County Engineer SUBJECT: Work Authorization No. 25 to the Contract with Dunkelberger Engineering & Testing Inc. for Professional Soil Testing Services for the Gordy Road Recreation Area. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: Funds are available in 102001-3725-563009-3631 Drainage Maintenance MSTU Stormwater Management. PREVIOUS ACTION: December 13, 2005 — Board approved awarding the construction of the Gordy Road Recreation Area to Atlantic Skanska, Inc., in the amount of $835,133.00. RECOMMENDATION: Staff recommends Board approve Work Authorization No. 25 to the Contract for Professional Soil Testing Services with Dunkelberger Engineering & Testing, Inc., for the Gordy Road Recreation Area in the amount not to exceed $12,500.00, and authorization for the Chairman to sign COMMISSION ACTION: [ X APPROVED [ ] DENIED [] OTHER Approved 5-0 [x] County Attorney Gordy.Dept. Public dun kse ��, Gordy Rd. Rec Area dunk ger. doc CONCUR' CE: DoQggs Anderson County Administrator Coordination[Si na s Ixi Mgt. & Budget [x]Exec. Asst. 13lat� Ix] County Surveyor rn [ ]Purchasing DIVISION OF ENGINEERING MEMORANDUM TO: Board of County Commissioners FROM: Mike Powley, County Engineer DATE: January 10, 2006 SUBJECT: Work Authorization No. 3 to the Contract for Professional Construction Inspection Services with LBFH, Inc. — Gordy Road Recreation Area BACKGROUND On December 13, 2005, the Board awarded the construction of Gordy Road Recreation Area to Atlantic Skanska, Inc., in the amount of $835,133.00. The attached Work Authorization No. 25 is for Professional Soil Testing Services, on an as needed basis, with Dunkelberger Engineering & Testing, Inc., in the amount not to exceed $12,500.00. WORK AUTHORIZATION NO. 25 CO3-10-686 W.A. #25 PROD: 3631 GORDY ROAD RECREATION AREA - SOIL TESTING Pursuant to that certain Agreement between County and Engineer for Professional Services for Continuing Soil Testing Services, (the "Agreement" (Contract No. CO3-10- 686) between St. Lucie County (the "County") and Dunkelberger Engineering & Testing, Inc., (the "Engineer") dated October 14, 2003, the Engineer agrees to perform and successfully complete the scope of work as set forth in the Engineer's Agreement and more particularly described in the attached Exhibit "A", the County agrees to compensate the Engineer the amount not to exceed Twelve Thousand Five -Hundred ($12,500.00) dollars. All work under this Work Authorization No. 25 shall be completed on or before June 30, 2006 (or refer to schedule Exhibit "A", if appropriate). IN WITNESS WHEREOF, the County has hereunto subscribed and the Engineer has affixed his, its, or their names, or name, on the dates below. WITNESS: WITNESS: ST. LUCIE COUNTY, FLORIDA IM CHAIRMAN DATE: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY DATE: DUNKELBERGER ENG. & TESTING, INC M. (Type or print name/position) DATE: Exhibit "A" DATE: December 15, 2005 WORK AUTHORIZATION: No. 25 PROJECT: Gordy Road Recreation Area FIRM: Dunkelberger Engineering & Testing, Inc. TIME OF PERFORMANCE: On or before June 30, 2006 SCOPE OF WORK: Soil Testing services for Gordy Road Recreation Area on an as needed basis. AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115 ITEM NO. C - 1, D DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT[X] PRESENT�EDD BY: /Mi I Powley- County Engineer SUBJECT: SR 615 S. 25ih Roadway Widening (Midway Road -Edwards Road) First Amendment to Work Authorization No. 16 with Dunkelberger Engineering & Testing, Inc., to provide geotechnical testing services. BACKGROUND: See attached memorandum. FUNDS AVAIL. Funds will be made available in 10100641116-563009-4108 S. 25th St. Widening — Transportation Trust Impact Fees, PREVIOUS ACTION: n/a RECOMMENDATION: Staff recommends Board approve the First Amendment to Work Authorization No. 16 with Dunkelberger Engineering & Testing, Inc., to provide geotechnical testing services in the amount not to exceed $100,000 for the S. 25th Street Roadway Widening Project (Midway Road -Edwards Road), and authorization for the Chairman to sign. COMMISSION ACTION: CONCURRENC [ APPROVED [ ] DENIED [ ] OTHER: Approved 5 0 114 DouglpdM. Anderson (/} County Administrator CoadirwlioNS" salutes WW4 [x]County Attomey IXW- & Budget�� [x]Exec. Asst.-A H [x]Originating Dept. Public Works[x]Co. Eng tit VP [ ]other []Finance S. 25'' Widening Dunkelberger Amend 1 to WA16.ag_doc DIVISION OF ENGINEERING MEMORANDUM TO: Board of County Commissioners FROM: Mike Powley, County Engineer Mph DATE: January 10, 2006 SUBJECT: SR 615 S. 25 h Roadway Widening (Midway Road -Edwards Road) First Amendment to Work Authorization No. 16 with Dunkelberger Engineering & Testing, Inc., to provide geotechnical testing services. BACKGROUND On September 12, 2000, the Board entered into a Joint Participation Agreement (JPA) with FDOT to reimburse design and construction of S. 25th Street Widening. On October 16, 2001, the Board entered into an Agreement with Inwood Consulting Engineers to provide design and permitting services for the S. 25t° Street Widening Project. On June 28, 2005, the Board approved Work Authorization No. 16 with Dunkelberger Engineering & Testing, Inc., to provide geotechnical testing services in the amount of $20,000 for the SR 615 S. 25th Roadway Widening Project (Midway Road -Edwards Road). The attached First Amendment to Work Authorization No. 16 with Dunkelberger Engineering & Testing, Inc., is to provide geotechnical testing services in the amount not to exceed $100,000 for the SR 615 S. 251" Roadway Widening Project (Midway Road -Edwards Road). FIRST AMENDMENT TO WORK AUTHORIZATION NO. 16 CO3-10-686 W.A. #16 PROJA4108 S. 25`a ST. WIDENING (MIDWAY RD. TO EDWARDS RD.) - SOIL TESTING Pursuant to that certain Agreement between County and Engineer for Professional Services for Continuing Soil Testing Services (the "Agreement" (Contract No. CO3-10-686) between St. Lucie County (the "County") and Dunkelberger Engineering & Testing, Inc., (the "Engineer") dated October 14, 2003, the Engineer agrees to perform and successfully complete the scope of work as set forth in the Engineer's Agreement and more particularly described in the attached Exhibit "A", the County agrees to compensate the Engineer the amount not to exceed One Hundred Thousand and 00/100 ($100,000.00) dollars. All work under this First Amendment to Work Authorization No. 16 shall be completed on or before December 31, 2007 (or refer to schedule Exhibit "A", if appropriate). IN WITNESS WHEREOF, the County has hereunto subscribed and the Engineer has affixed his, its, or their names, or name, on the dates below. WITNESS: ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN DATE: APPROVED AS TO FORM AND CORRECTNESS: BY: COUNTY ATTORNEY DATE: DUNKELB WWYEEGINE RING & TESTING, INC. BY: Fo, Cr E. Dunkelberger, P.E. ice President (Type or print name/positio DATE: i-�/a T� Exhibit "A" DATE: December 27, 2005 WORK AUTHORIZATION: First Amendment to Work Authorization No. 16 PROJECT: S. 25`h St. Widening (Midway Rd. to Edwards Rd. - Soil Testing FIRM: Dunkelberger Engineering & Testing, Inc. TIME OF PERFORMANCE: December 31, 2007 SCOPE OF WORK: Perform soil testing services on the S. 251h St. Widening (Midway Rd. to Edwards Rd.) project on an as needed basis. AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115) ITEM NO. C — 6E DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] PRESENTED BY: `Michael V. Po ey, P.E. County Engineer SUBJECT: Approve Change Order No. 2 in the amount of $39,570.00 for the replacement and compaction of soils from Station 387+60 to 399+60 for the Water Main Extension SR 5 (US-1) Project, Easy St. North to Ulrich Rd. Construction of the project is nearly complete. Change Order No. 2 is for the additional work and soil exchange quantities completed through December 15, 2005. A final change order for the replacement and compaction of soils for the remainder of the project is forthcoming. BACKGROUND: This project consists of the installation of approximately three thousand seven hundred linear feet of 12-inch diameter water main within the US-1 corridor. The installation of the water main will provide bulk water utilities to Indian River Estates. See attached Memorandum No. 06-001 for additional information. FUNDS AVAILABLE: Funds are available in the amount of $39,570.00 in Fund No. 39007-4115-534000-3804, Indian River Estates MSBU Engineering — Public Works. PREVIOUS ACTION: On May 24, 2005, the Board approved the award of the contract to Ditchdiggers, Inc. in the amount of $301, 056.55. On December 13, 2005, the Board approved Change Order No. 1, Agenda Item No. C-9F in the amount of $21,007.63 for adjustments to directional bore planed quantities. RECOMMENDATION: Staff recommends the Board approve and authorize the chair to sign Change Order No. 2 in the amount of $39,570.00 for a total contract price of $361,634.18 to Ditchdiggers, Inc. for the replacement and compaction of soils from Station 387+60 to 399+60 for the Water Main Extension SR 5 (US-1) Project, Easy St. North to Ulrich Rd COMMISSION ACTION: [x APPROVED [ ] DENIED [ ] OTHER [x] County Attorney [x] Project. Manager [xl Road & Bridge CONCURR Approved 5-0 �'- Doufigti(Anderson County Administrator [xJ Mgt. Budget [x] Originating Dept. Public Works [xJ Fiscal Coordinator A tj [x] Purchasing Dept [x] (Check for copy only, if applicatie)" -1 DIVISION OF ENGINEERING MEMORANDUM 06-001 TO: Michael Powley, P.E. - County Engineer Via: Barbara Meinhardt - Executive Assistant FROM: Kyle Croce, P.E. - Senior Project Engineer Date: January 03, 2006 Subject: Water Main Extension SR 5 (US-1) Project Easy St. North to Ulrich Rd Contract # C05-05-372 This project's main objective was the installation of a 12" diameter water main along US-1 to supply bulk potable water to the Indian River Estates MSBU. Change Order No. 2, in the amount of $39,570.00, is for the replacement and compaction of soils accomplished at the job site through December 15, 2005. This change order represents the additional time and material cost expended by the contractor for work that was completed between Station 387+60 and 399+60. It includes both the soil replacement quantities that were provided, and the additional work that was performed by the contractor to obtain the required backfill compaction above the water main. The change order has been reviewed and recommended for payment by our design - engineering consultant. Funds are available in Account No. 39007-4115-534000-3804, Indian River Estates MSBU Engineering - Public Works. attachments: cc w/attachments: Change Order No. 2 Culpepper 6 Terpening, Inc. Letter Dated December 23, 2005 Ditchdiggers, Inc. Letter Dated September 13, 2005 Don West, P.E. - Public Works Director Craig Hauschild, P.E. - Capital Projects Engineer Barbara Guettler - MSBU Assistant December 23, 2005 HAND DELIVER TO: Mr. Kyle J. Croce, P.E. Senior Project Engineer Engineering Department St. Lucie County 2300 Virginia Avenue Ft. Pierce, FL 34982 RE: US No. 1 Water Main Extensions Ditchdiggers Change Orders Dear Mr. Croce: Consulting Engineers • Land Surveyors 2980 South 25th Street Ft. Pierce, FL 34981 (772) 464-3537 Fax (772) 464.9497 www.ct-eng.com Sender's Email sinatthc>I i ct-gng.c�m Job 98-37.2 EBWEC7 2005L; ENGINEERING Our firm has reviewed the change order proposal submitted by the contractor for the work associated with obtaining soil density above the water main for the project. A summary of our review is as follows: 9/13/05 Proposal 9/2110S Proposal 12/15/05 Proposal Requested Amount $ 50,380.00 $ 26,870.00 $181, 855.00 Recommended Amount $ 39,570.00 $ 0.00 $141,000.00 The major difference in our recommended amount verses the contractor requested amount lies within the cost associated with dewatering efforts. It is our position that the original work effort included the costs associated with working within a dry trench. We maintain that position, and therefore cannot support additional costs to provide dewatering of the project. As provided above, our firm recommends that change order in the amount of $180,570.00 can be substantiated for the work effort to provide densities in the soils above the water main. Furthermore, the contractor has offered to provide the labor associated with the work effort, $46,550.00 to the County at no charge. A detailed analysis of our review is provided as an attachment to this recommendation letter. As always, should you have any questions with regards to this recommendation, please contact me. Sincerely, 7enior PPE & T PENING, INC. tthes, P.E. t President W/encl. Cc: Scott Holmes P Ihnp I990',Piop 19949.4-17Dnd,-Rn e,E.w., con 44-174tyech-g—da doc Propusal Date: Cbange Order Date: Change Order Request To: Project Name: Scope of Work: CHANGE ORDER 2/21 /0'0 5 9' 13 %05 Kyle Croce, PE St Lucie (:ounty f:ngincering Division 230t) Virginia Ave, 2" Floor Annex Ft. Pierce, Fl 34992 St Roid 5 / Water Main Ulrich (toad to Easy Street Ft. Pierce. Fl Reclaitnation as of 12/15/05 Cbange Order Request: #2 Provide replacement soil by the load 113 loads n. S 190,00 'load $21,470.00 Track -hoc Hourly 40 hrs (2 S 1 10.00 ! fir $ 4.400.00 Loader Hourly 40 firs n $15.00 / hr S 3,400.00 Dump Truck 40 firs n $70.00 / fir S 2.800.00 Brown Tractor (71/13-8110, 9/7-10;5,10/5-1 12) $2,500 / month S 7 SAtk09 0 MOT 20 days u`t 500.00 / day S 7,500.00 Dewatcring (Test Section 1 200, x $16.55 / font S 3;3tfi00 Total Cost for Change Order:e- 3`l s'70.ao Terms of Payment: Due upon reccipl Acceptance of change order and approval to begin the above mentioned work is acknowledged by signature and date below. Signature Title Date CHANGE ORDER ST. LUCIE COUNTY PROJECT: Water Main Extension State Rd. 5 (U.S. #1) (name, address) (Easy St. to Ulrich Rd.) TO (Contractor): Ditchdiggers 2108 Orange Ave. Ft. Pierce, FL 34950 You are directed to make the following changes in this Contract: (Additional sheet attached as Exhibit A — Yes) SEE ATTACHED EXHIBIT "A" CHANGE ORDER NUMBER: 2 INITIATION DATE: 12/30/05 CONSULTANT'S PROJECT NO.: N/A ST. LUCIE COUNTY CONTRACT NO: C05-05-372 CONTRACT DATE: 5124105 the original (Contract Sum) was.............................................................................................................................. $301,056.55 get change by previous authorized Change orders-. ................................................................................................. $21,007.63 the (Contract Sum) prior to this Change Order was................................................................................................ $322,064.18 the (Contract Sum) will be increased )y this Change Order...................................................................................................................... the new (Contract Sum) including this Change Order will be ......................................................... the Contract Time will be unchanged by........................................................................................ the Date of Substantial Completion as of the date of this Change Order therefore is: -unds Available: Account Number 39007-4115-534000-3804 .......I ................... $39,570.00 ........................ $361,634.18 ..........I ................( -0- ) Days -he adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed he Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that he stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work ender this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a esult of increases or decreases in costs and time of performance caused directly and indirectly from the Change Order, subject to the current scope if the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor Tat the Change Order represents an equitable adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change )rder after it is properly executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. Recommended: St. Lucie County, Engineering Division Architect/Engineer 2300 Virginia Ave., Ft. Pierce, FL 34982 Address 12/30/05 By: Kyle Croce, P.E., Proj. Mgr. Date Agreed To: Ditchdiggers Contractor 2108 Orange Ave. Ft. Pierce, FL 34950 Address By: Date Approved: Public Works Department St. Lucie County Department 2300 Virginia Ave., Ft. Pierce, FL 34982 Address 12/30/05 By: Donald B. West, P.E. P/W Dir. Date Authorized: St. Lucie County: 2300 Virginia Ave., Ft. Pierce, FL 34982 By: Date Approved as to Form and Correctness County Attorney 0 0 0 0 0 0 0 0 0 0 00000 r o 0 0 0 oc In M N 69 N to to 69 69 W O it 'C a t 0 0000 00000 O 0oui00 z rn700r.-0 y .. .- to Fn �n en rs rs IL 0 0 0 0 0 U) _� 00000 cc a c v v v LO W o •' 4 U ul N� ssrt� u� O d R ++ � N r` c m o 'N c +, W E r o 8 0 2 W tYi L E F- 0 O L O i ul -j 0 i AM r Or- 3 0 o N W o � v O �E Wa� f0 8 N i� c Z N o . W Q u a`UUza mho AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM #: C - 6F DATE: January 10, 2006 REGULAR: ( ) PUBLIC HEARING:( ) CONSENT: (X ) PRESENTED BY: SUBMITTED BY (DEPT): Public Works-Blda & Zoning Dennis A. Bunt Code Enforcement Supervisor SUBJECT: Release of Order - 2601 Walker Drive, Fort Pierce, Florida BACKGROUND: A Condemnation Order was placed on the building located at 2601 Walker Drive, Fort Pierce, Florida, on September 21, 2004. The owner has complied with said order by hiring a contractor, All Professional Home Improvements, who in turn pulled three (3) permits for necessary improvements as follows: 1) #24030568 - Re -roof permit - roof completed, final inspection completed. 2) #24090672 - Replacing windows (10) with storm shutters - not inspected - extension for permit given until 3/16/2006. 3) #24070741 - Replace garage door - not inspected - extension on permit until 1/17/2006. A code case is still pending final inspections of windows and garage door, however the building is not considered to be unsafe nor condemnable. FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board release the order. COMMISSION ACTION: CONCUR E: "A° PPROVED O DENIED Approved 5-0 U OTHER: gluts Anderson County Administrator Review and Approvals 430county Attorney: ❑ Management and Budget: ❑ Purchasing: � '4 164 Originating Dept: (Pub. Wks.) ❑ Other: 0 Other: 1 r. RECISION OF ORDER OF REPAIR OR DEMOLITION BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA KNOW ALL MEN BY THESE PRESENTS: That the Board of County Commissioners for St. Lucie County, Florida, a political subdivision of the State of Florida, pursuant to the provisions of Chapter 2-5, Building and Building Regulations, Article III Unsafe Buildings and Structures of the St. Lucie County Code of Ordinances, on the 21S` day of September, 2004, entered an order for the Repair or Demolition of Unsafe Building at 2601 Walker Drive, Fort Pierce, Florida and recorded in the Official Record Book 2086, Page 996, of the Public Records of St. Lucie County, Florida. WHEREAS, on the 10th day of January, 2006, the Board found that the property has been satisfactorily repaired. NOW, THEREFORE, IT IS ORDERED THAT THE order dated September 21, 2004, is hereby rescinded. IN WITNESS WHEREOF, the Board of County Commissioners for St. Lucie County, Florida, acting by and through its Chairman, who executes this Order rescinding the Order for Repair or Demolition of Unsafe Building dated September 21, 2004, on this 10`h day of January, 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA DEPUTY CLERK By: CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY la 001/004 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY ORDER FOR THE REPAIR OR DEMOLITION OF AN UNSAFE BUILDING PROPERTY OF RUDOLFo UNCEIN 2601 WALKER DRIVE, FORT PIERCE, FL THIS MATTER came on before the Board of County Commissioners for St. Lucie County (the "Boaxd!� at a duly advertised public hearing on September21, 2004, pursuant to Article III of Chapter 2-5 (Unsafe Buildings and Structures) of the St. Lucie County Code of Ordinances and Complied Laws upon the request of the St. Lucie County Community Development Director to consider appropriate action to abate the safety hazard and the Board having heard comments of staff and the public hereby makes the following determinations: 1. On November 5, 2003, the singlostory structure ats d r e; hart; <:: Pierce, FL (the "Building) was inspected by Staff bes unsafe v: Z. On July 13, 2004, the Board of County Commissioners, pursuant to Article III of o m s "Code') Chapter 2-5 of the St. Lucie County Code of Ordinances (the declared the a cr Building unsafe and ordered a public hearing to be held on September 21, 2004, to SQ �M determine what steps should be taken with respect to the Building. As of this date, the Building has not been demolished end continues to constitute a nuisance., '� J 3. On July 26, 2004, the Building was posted. o m 4, A Notice of Declaration of Unsafe Structure or Building and Notice of Public a• Hearing was published in The Tribune and in the Port St. Lucie News on July 30, nu m2 August 6, 13, and 20, 2004. A copy of the Affidavit of Advertising is attached as 10 i' Exhibit A. rn � 5. The Building is damaged to such an extent that it is a menace to public health, an m attractive nuisance and unsdo so as to endanger life or property and the cost of vai--vu 1V:G1 rAA r f [iD002/004 e repair or restoration of the Building will exceed ffl;t7` percent (50%) of the value thereof after restoration ar repair. Based on the above determinations, on September 21, 2004 the Board orders as follows: 1. Rudolfo Uncein, as owner of the Building, shall obtain a building permit by December 1, 2004 to either repair or demolish the Building. if a permit is obtained by December 1, 2004, Rudolfo Uncein, as the owner of the ,Building, shall repair or demolish the Building, or cause the Building to be repaired or demolished by March 21, 2005. 2. If the permit is not obtained byDeaeraber 1, 2004 for repair or demolition of the Building, or if a permit is Obtained and the Building is not repaired or demolished iiiCCiS;he County shall demolish the Building and assess the entire cost against the real property where the 'Building is located. DONE AND ORDERED this 214 day of September, 2004. ATTEST: BARD OF COUNTY LUCIE COUNTir, ,X n 01 APPROVED AS To FORM AND CORRECTNESS: /L AW- COUNTY ATTU My M LIUu3/UU4 rThe Stuart Ndws 7/2$"12004 3:03 PACE 213 RightF� Foreign Account Nuaber ; 115D9098 Rd 71357E Ad Net Cost 5127.88 Morale M--izlary) ST In7CIE co eOAP,C or Co Co COmLMMY (Primary) ST LUCIE CD BOARD Or CO CO St_eot 1 fP_3maxyr) : 2300 VIRGINIA Av$ City {Prim y) : PILRCS State (Pri.mazy) : F„ zrp (E=ima=y) : 34982 2""'0 (Primary) (772) 462-1418 Class Cede . C1D9 - Natice Start Date 07/30/2004 Stop Date 08/2C/2004 PrePaYment Amount . $0.00 Ad Sales Rap. ; 190 - Eam DeCambre Width 1 Depth 139 Ad Ported Cost 5127.88 afiFIOflECMACY pOO► a-Vwai*ft a snuewe: Asap a srory Ebert S1na Adereec MCI. we Ikof Drive, Fort 19J 004/004 The Stuart News 4Pam%R- Lavat 0rswiPtiert; 61R TPA REPW T L<1Ta►OR 77A•y:J+� aaaa4 upon pppo.l7�yaft a yM. If4 viduala tew m Weitp W'y a hsMts ya aareritlR.MyPa to no PMMWIrg voII ba an anon Oman* 6�ridwl q�gyl��9 di+� i4 haasag upon M. N rrew ry &AWAof .by, 3p01. OmcBo „butl 1L20" .iag 7/2n7 004 S:03 PAGE 3/3 RightF�r` C w 0 x O 3> V.7 rage i or 1 PROPERTY RECORD CARD Rodolfo Uncein Record: 1 of 1 <<Prev Next>> Spec.Assmnt Taxes Exemptions Permits Home Print Property Identification Site Address: 2601 WALKER DR ParcellD: 1432-806-0097-000-0 Sec/TownlRange: 32:34S:40E Accountm ��ytlClE°a 11311 y Map ID: 14/32S y Land Use: SF Res Zoning: City/Crty: ST. LUCIE COUNTY Ownership and Mailing Legal Description Owner: Rodolfo Uncein SHERATON PLAZA -UNIT THREE REPLATLOT 229 (OR 1725-2275) Address: 15080 NW 12 Terr Okeechobee FL 34972 Sales Information Date Assessment FV Total Land and Building 5/30/2003 Price Code Deed 36300 01 DE Book/Page 1725/2275 2005 Val: 25600 Land Value: 15600 Acres: 0.23 Assessed: 2/9/1998 20000 01 WD 1125 / 1924 25600 Building Value: 10000 Ag.Credit: 0 Finished Area: 1042 SgFt 9/19/1997 100 01 CT 1101 / 1952 Exempt: 0 11/13/1995 32000 00 WD 0985 / 2406 Taxable: 25600 6/9/1995 25000 00 WD 0960 / 0306 TotaiTax: 568.38 9/13/1988 100 01 CT 0604 / 2065 BUILDING INFORMATION t Exterior Features View: RoofCover: ExtType: HD+ - HD+ Year&t: Grade: D+ -D+ EffYrBlt SloryHght: 0010 - 1 Story Nc.Units: Interior Features BedRooms: 3 Electric: FullBath: HeatType: 1 /28ath: 1 HeatFuel: ",,A/C: 0 %Heated: Special Features and Yard Items Type Y/S Oty. Units Oual. Cond. YrBlt. 2CNT - 2CNT S 1 1 AV AV 1930 SDSF - SITE DEV S-F Y 1 1 AV AV 2001 SA - Asph Shingle 1972 1930 1 MX - MAXIMUM 0 Land Information No. Land Use 1 0100-SF Res RoofStruct: Frame: PrimeWall: SeCWall: PrmintWall: AvgHt/F!: Ptm. Flors: %Sprinkled: HP - Hip BP - Conc Block DW - Drywall STD TZ - Terrazo 0 Type Measure Depth 205 -Front Ft 89.56 110 THIS INFORMATION IS BELIEVED TO BE CORRECT AT THIS TIME BUT IT IS SUBJECT TO CHANGE AND IS NOT WARRANTED. http://www.paslc.OTg/prc.asp?prclid=143280600970000 1 /4/2006 ve tr p�Y k t .23} - W1' i 1 •�S' 4 ' {t 1 po I i'i� M ,�` r a , V {{' r ��• l �Ph l YOR- VA i4 s fk E/. • tit ��.. t ��M1� ak 4 �✓ v� M' � F,K o � � p t cy ' •i $L{��.l5si��Y '• a .. w. :. t,A,. C,. a r,y, ktc.; i' p , • 'Cw. Ai t r N O 77 ■ A Y yV 1`7 1• �4 c NOW IT 74 w. i� �r .r�+ �� Imo• �� av 77 R .rf]RSi ti I � / ie 1y :�'v gip' •�+'��61J ��aM)i'� •) �+ � o . � ► \ :. f� w Ty 0. � ; ^*'�5�.. ` : �'�, ,.I 'n N•YI ♦ • T1yr q� Ifllgr \ aa4. �. � .J. � 1. R ',ri N _ • �..r -.yti�Mg� ,'fir x'��`i+�'�"kTR, b ;�'� ''i,� w,�n{.- , l , • M �l •5 5 ' 4 N V y ) L r�. �i� - �� a ,.f.i .� �` ��,i ." �� F � • .fir' 1 � '�`i. 'R•`�•� -, .l`_ � "��%,F"Y,� � ?�,i �R• Y I .�' r +/• 1 ,y} y{y�,, C!'� .rye.. '�Z'1. V1 *�•� rf,N # 1 �T 30. `+,j. � '`� ♦,� � '1+/, v^'r>C T � •M �;� .A�� -, J j c aJYi irl �' z`,�• rM �.A fvr• �.� �•�J v w t�. i� +v,\� �).� ,.y ANY �� ,� q � ♦ {1T^Y R; �'i� 1 4�gre t a • � trl, ��..yr�V" ��'.�I�*t.:q:, •� f ( +��.` ``t•' ,. i !/1�'� ` p v, I f +' ♦.` . J Ve, Yi' ♦ N -/ t � i7• '..�. k �'.' SIR. ..• •1 ' „� i . F w . ti ITEM NO. C7 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Solid Waste Division DATE: 1/10/06 REGULAR( ) PUBLIC HEARING () CONSENT (X) PRESENTED BY: Leo J. Cordeiro, Solid Waste Manager SUBJECT: Staff requests the Board approve Revised Equipment Request # EQ06-200 for an air compressor approved during budget hearings ($2,300) for a total of $3,295 (total budget impact $995), Equipment Request #06-227 for a replacement Gator Utility Vehicle at a total cost of $9,235, Equipment Request #06-228 for a replacement printer at a total cost of $1,717, Equipment Request Equipment Request #06-229 for a new radio for the Solid Waste Director's vehicle at a total cost of $1,675, Equipment Request #06-230 for a replacement pump replacing one that failed at a total cost of $ 2,095 and Equipment Request #06-235 for one ice machine to replace machine no longer working for a total cost of $ 1,952. Funds are available in the Machinery and Equipment account due to management decision not to purchase EQ06-194 (Neptunis) in the amount of $375,000. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 401-3410-564000-300 Machinery & Equipment PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve Revised Equipment Request # EQ06- 200 for an air compressor approved during budget hearings for a total of $3,295 (total budget impact $995), Equipment Request #06-227 for a replacement Gator Utility Vehicle at a total cost of $9,235, Equipment Request #06-228 for a replacement printer at a total cost of $1,717, Equipment Request #06-229 for a new radio for the Solid Waste Director's vehicle at a total cost of $1,675, Equipment Request #06-230 for a replacement pump replacing one that failed at a total cost of $ 2,095 and Equipment Request #06-235 for one ice machine to replace machine no longer working for a total cost of $ 1,952. Funds are available in the Machinery and Equipment account due to management decision not to purchase E006-194 (Neptunis) in the amount of $375,000. COMMISSION ACTION: (yQ APPROVED () OTHER County Attorney( ) ( ) DENIED Approved 5-0 Coordi natf on/Slanatu resF Mgt. & Budget (X' CONCURRE D U ANDERSON COUNTY ADMINISTRATOR Purchasing K Originating Dept. ( ) Public Works( Other( ) Finance: (check for copy, only if applicable) r PUBLIC WORKS DEPARTMENT SOLID WASTE DIVISION MEMORANDUM TO: Board of County Commissioners FROM: Leo J. Cordeiro Solid Waste Director DATE: January 3, 2006 RE: Equipment Requests All of the items on Agenda # C7, Agenda date 1/10/2006, were either budgeted in an amount insufficient to purchase the correct equipment or have failed and require unbudgeted equipment purchasing. Please call if you have any questions. LJC:dls ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 REVISED 1/10/2006 AGENDA DEPARTMENT: SOLID WASTE RECOMMENDED: IX IYES I INO I REVISED DIVISION: SOLID WASTE APPROVED; I YES I NO I REVISED EQUIPMENT: AIR COMPRESSOR 11ADDITIONAL COSTS11 BUDGET AMOUNT: $3,295 NEW X REPLACEMENT YES X NO This compressor will replace a compressor that is more than 7 years old. Originally approved in budget for $2,300. The original request was for a smaller compressor. After review of current operations it was discovered that the requested compressor was undersized for the current needs and uses. Budget impact $995. EQUIPMENT REQ#: EQ06-200 ACCOUNT#: 401-3410-564000-300 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: SOLID WASTE RECOMMENDED: X YES I NO REVISED DIVISION: SOLID WASTE APPROVED: YES I NO REVISED � � " `y Pvn, a, EQUIPMENT: GATOR ADDITIONAL COSTS BUDGET AMOUNT: $9,235 NEW X REPLACEMENT YES NO JUSTIFICATION: This will replace a Gator Utility Vehicle that is more than 9 year old. This item is available under the Sheriffs Association State Contract #04-12-0823RO. EQUIPMENT REQ#: EQ06-227 ACCOUNT#: 401-3410-564000-300 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: SOLID WASTE RECOMMENDED: IX IYES I INO I IREVISED DIVISION: SOLID WASTE APPROVED: I YES I NO I REVISED EQUIPMENT: HP COLOR LASERJET 4650N PRINTER ADDITIONAL COSTS BUDGET AMOUNT: $1,717 NEW X REPLACEMENT I YES NO Per quote from Information Technology. This will replace a HP Color Printer that is more than 10 years old and is unable to keep up with the printing needs of the Solid Waste staff. 11EQUIPMENT REQ#: EQ06-228 U NT#: 401-3410-564000-300 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: SOLID WASTE RECOMMENDED: X YES NO REVISED DIVISION: SOLID WASTE APPROVED: g YES NO REVVISED 4+1=n K4�T*�5, xk On DER ?.`�.' EQUIPMENT: RADIO ADDITIONAL COSTS BUDGET AMOUNT: $1,675 X NEW I REPLACEMENT I YES NO Mimi 1..ULkeY�d�f`�it r� JUSTIFICATION: This radio will be installed in the Solid Waste Director's vehicle as it currently does not have one. EQUIPMENT REQ#: EQ06-229 ACCOUNT#: 401-3410-564000-300 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: SOLID WASTE RECOMMENDED: IX IYES I IND REVISED FT - DIVISION: SOLID WASTE APPROVED: YES I NO I REVISED EQUIPMENT: PUMPADDITIONAL COSTS BUDGET AMOUNT: $2,095 NEW X REPLACEMENT YES NO This pump will be used on site in lieu of renting one for $450 per month. The pump that was utilized by the Solid Waste Department has failed after 15 years of service. PMENT REQ#: EQ06-230 UNT#: 401-3410-564000-300 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: SOLID WASTE RECOMMENDED: IX IYES I IND IREVISED DIVISION: SOLID WASTE APPROVED: I YES I NO REVISED �.;iw a...7— EQUIPMENT: ICE MACHINE ADDITIONAL COSTS BUDGET AMOUNT: $1,952 NEW X REPLACEMENT I YES I NO This ice machine will replace one over 10 years old that is no longer functioning. The estimated cost of repair is approximately $1,000. State Contract #740-650-100-0400. EQUIPMENT REQ#: EQ06-235 U NT#: 401-3410-564000-300 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT SUBJECT: Approval of Hurricane Related Purchases BACKGROUND: Please see attached memorandum. ITEM NO. 8A DATE: 1/10106 REGULAR( ) PUBLIC HEARING () CONSENT (X) PRESENTED BY: ED PARKER, DIRECTOR FUNDS AVAILABLE: Hurricane Frances, Jeanne & Wilma Programs - Various funds and organizations (Emergency Reserves to be reimbursed by FEMA) PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: N/A. Staff recommends that the Board approve the attached list of hurricane related purchases. APPROVED () DENIED OTHER Approved 5-0 County Attorney (x) Parks & Rec. ( ) Coord ination/Sig natures Mgt. & Budget (x) Other( ) finance: (check for copy, only if applicable) CONCURRE Do6gs M. Anderson County Administrator Purchasing (x) 40�� Other ( ) PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners /-�p FROM: Ed Parker, Purchasing Director � I DATE: January 3, 2006 RE: Approval of Hurricane Related Purchases BACKGROUND: Pursuant to Florida Statutes (2003) Section 252.38, political subdivisions of the state have the power during a state of local emergency to provide for the health and safety of people and property. The Board has previously adopted Resolution No. 00-277, authorizing the St. Lucie County Administrator and the County Public Safety Director to exercise certain emergency powers and authority during a local emergency. The impact of Hurricanes Frances, Jeanne, and Wilma placed St. Lucie County into a state of local emergency, exposing the citizens of the County to danger of life and property. As a result, the St. Lucie County Public Safety Director declared a State of Local Emergency for Hurricane Frances on September 1, 2004, for Hurricane Jeanne on September 24, 2004, and for Hurricane Wilma on October 25, 2005. To date, these States of Emergency have been extended until further notice. Pursuant to County's Purchasing Manual (Section 5.5), the Board has authorized the waiver of bids in an emergency. Attached to this memorandum is a list of emergency purchase orders and credit card purchases related to Hurricanes Frances, Jeanne, and Wilma since the date of Board approval. Further background information and details on these purchases are available in the Purchasing Department. EP/jc BOARD OF `— "'—„ :' " '�" PURCHASING COUNTY ® �I� DEPARTMENT COMMISSIONERS e . ED PARKER, CPPB a, 12/20/2005 THRU 1/10/2006 f RICtFE FRt PEtRCASEkZl6 P.O.# DEPARTMENT VENDOR DESCRIPTION TOTAL AMOUNT P2611029 Utilities Camp, Dresser & McKee Little Mud Creek - Engineering Svcs., S. Hutchinson Island Wastewater Facilities $9,950.00 P2611034 Central Services Gotcha Covered Flooring Provide/Install carpet, vinyl flooring & base at Central Services Installation Offices $20,925.00 P2611067 Utilities Danella Const. Corp. Repairs to Wastewater & Reclaimed Force Mains at Little Mud Creek $29,840.71 P2611092 Central Services DeBartolo Stucco, Inc. Bond/Pressure wash block walls and stucco the Central Services Office Bldg. $10,500.00 P2611164 Central Services Bell South Phone system installation at Central Services Office Bldg. $21,296.00 ='F "RRfCJ!1�FRANCES-° QQ IIlTC/4Ft€ P{URC14 .CC DEPARTMENT VENDOR DESCRIPTION TOTAL AMOUNT Road & Bridge Pump Rental Division Pump Rental $2,270.00 Central Services All County Lock & Key Keying of Doors at Central Services Bldg. $3 281 29 Central Services Anixter Rebuilding Materials for the Central Services Bldg. $4,024.15 TQT*PCIF C MES -FoxO .` ' ,'' i t18 115 ,A": (� �i .'T!£�Pd� ,.x.=', Ir�y""Si"JEANw.Frr�'iiiu7a`t"�Aa.a.''b ��Jrr,dm"` P.O. # DEPARTMENT VENDOR DESCRIPTION TOTAL AMOUNT P2611033 Engineering GCY, Inc. Solida Drive - Survey $6,768.00 Boose, Casey, Ciklin, Lubitz, P2611071 Engineering Martens, McBane & Legal Services for S. Indian River Drive Project $1,206.50 O'Connell P2611106 Golf Course SVI Systems, Inc. Security & Access Systems Replacement $763.00 Services per C98-12-185 - Operation, Maintenance, and P2611165 Utilities Severn Trent Env. Svcs. Management Service for St. Lucie County Water and $1,286.29 Wastewater, and Reclaimed Water Facilities Services per 098-12-185 - Operation, Maintenance, and P2611191 Utilities Severn Trent Env. Svcs. Management Service for St. Lucie County Water and $36,627.54 Wastewater, and Reclaimed Water Facilities Tat4L ,551°.33. 1 " m,�.: Pr .t ','x.J'PNE W�LMa,URC[iRSl�flf�oE{r� ` P.O.# DEPARTMENT VENDOR DESCRIPTION TOTAL AMOUNT P2610298 Road & Bridge Treasure Coast Lawns Change Order - Restaking of blown down trees $12,000.00 P2610662 Solid Waste Office Products Conference Table $572 70 P2610809 Parks & Rec Rodda Construction Change Order- Increase PO for Mets Stadium Hurricane Repairs $222,765.00 P2610934 Road & Bridge Florida Native Change Order - Remove, replace & restake trees $2,110.00 P2611027 Road & Bridge Florida Native Replace damaged plants $2,000.00 P2611030 Utilities ITT Ilygt Vistana Pump Station $3,470.00 P2611031 Utilities Adron Fence Replace damaged fencing $3,360.00 P2611051 Public Safety Dave's Communications Landfill Site:Antennae performance check, partial replacement $1,100.00 P2611068 Parks & Rec Rinker Material Corp. 20x80 Concrete Slab for for Lawnwood Stadium Pole Barn $1,654.50 P2611069 Parks & Rec Atlantic Building Materials Roofing Material for Lawnwood Stadium Pole Barn $1,760.90 P2611070 Parks & Rec Ease oast Lumber & Lumber for Lawnwood Stadium Pole Barn $1,680.00 P2611087 Mosquito Control Impact Signs Kings Island Park sign replacement $2,490.00 P2611088 Mosquito Control Impact Signs Bear Point sign replacement $2,490.00 P2611108 Cultural Affairs Adron Fence Remove/repair four sections of chain link fence $1,128.00 P2611142 Road & Bridge Florida Native Landscape Plants $2,350.00 P2611153 Mosquito Control Hazen & Sawyer Post -Hurricane Impoundment Rehabilitation $33,000.00 P2611156 Engineering AshBritt, Inc. Storm Debris Removal $5,500,000.00 P2611168 Parks & Rec Adron Fence Replace/repair fences at various parks $154,022.00 P2611175 Solid Waste Southern Construction Repairs to Bailing Bldg. $98,350.00 ., a 'e.�lh�li , H#RtGAN"VffILMA - Cl2EdlAD PUILASE<.01 DEPARTMENT VENDOR DESCRIPTION TOTAL AMOUNT Public Safety Indian River Oxygen Oxygen Tank Rental $2,451.60 Road & Bridge Universal Signs & Accessories Sign Parts Purchased 10/27/05 $1,814.00 Road & Bridge Universal Signs & Accessories Sign Parts Purchased 10/28/05 $1,814.00 Road & Bridge Universal Signs & Accessories Sign Parts Purchased 11/10/05 $1,814.00 Road & Bridge Universal Signs & Accessories Sign Parts Purchased 11/11/05 $1,814.00 Road & Bridge Universal Signs & Accessories Sign Parts Purchased 11/14/05 $1,814.00 Road & Bridge Coast Gas of Fort Pierce Propane $690.43 Road & Bridge 3M Sign Parts Purchased 10/28/05 $1, 593.75 Road & Bridge 3M Sign Parts Purchased 10/31/05 $1,837.50 Road & Bridge Team Auto Glass, Inc. Window/Mirror Repairs $610.62 Road & Bridge Grainger Signs Parts $137.79 Road & Bridge McCain Sales of Florida Sign Parts $2,230.00 Solid Waste Custom Pumps & Controls KSB-KRT E100 Pump $4,600.00 Solid Waste Home Depot Ceiling Tile for Offices $125.28 0GF14SSEIU! til ,v „ FRANCES $102,087.15 JEANNE $46,651.33 WILMA $6,069,650.07 ;ft IAL1� 0 6OARTI ' F11Dt2006, a, $6 24j8-388,55 2 k 1 €$6Q69 65t7 47 } �� ...�, E#IVESFRAN�E• A NE".: ILI1t%4 � --��,. ,.. 1010512004 THRU 1212012005 ',. .t c"". ffi tv .x Nyt14 P °`Y' $ z g _ �✓. f.« C.. ac. ;{ �W if�'PR 4�i`: �d-.;-jU:W7 A"WW� PEAS Ys .ri.E i 32 lN: rj mi wl l`ti li�f`IPE W .✓ .�. ?r 9"` AMO�Ui�rP �u}'i� )as'� ` . 'ice A L?RDIm ,+ v%a`.9 1 ♦f ii r 1MEyNTM lY`a (llu' 'i i 6`I iF ®U%tT {APPE"�€iVFEU 10/5/2004 PO'S $24,870,890.27 1/25/2005 PO'S $3,609,460.51 10/512004 CC STATEMENT $188,462.70 2/8/2005 PO'S $799,224.21 1011212004 PO'S $877,545.68 2/22/2005 PO'S/CC'S $186,092.63 10/19/2004 PO'S/CC'S $942,831.71 31B/2005 PO'S/CC'S $152,822.90 10126/2004 PO'S/CC'S $125,799.29 3/22/2005 PO'S $107,126.89 11/2/2004 PO'S $125,619.99 4/5/2005 PO'S/CC'S $240,874.62 11/9/2004 PO'S $8,177,287.88 4/26/2005 PO'S $6,821.00 11/15104 PO'S $3,190,311.52 5/24/2005 PO'S $66,590.95 11/2312004 PO'S $169,414.35 6/28/2005 PO'S $68,017.94 12/7/2004 PO'S $70,620.13 9/6/2005 PO'S $41,252.50 12/1412004 PO'S $292,007.84 11/8/2005 PO'S $113,600.25 12/21/2004 PO'S $72,365.75 11/22/2005 PO'S $59,102.92 111112005 PO'S $258,477.26 1/10/2006 PO'SICC'S $102,087.15 TOTAL L%b4TE % `" Wit;, $44,914,708.84 ," n. a s ,,HtiRRL4NEsJEANi�E t .0 APPRC DC UMELJ PE k1GlO NTAPPROVfEB 3/8/2005 PO'S1CC'S $303,183.98 3/22/2005 PO'S $9,799.26 4/5/2005 PO'S $307,824.80 4126/2005 PO'S/CC'S $31,767.33 5/24/2005 PO'S/CC'S $170,859.75 6128/2005 PO'S $180,330.00 9/6/2005 PO'S $48,761.00 11/8/2005 PO'S $3,720.00 11/22/2005 PO'S $1,599.75 12/6/2005 PO'S $4,106.40 12/20/2005 PO'S $1,988.00 1/10/2006 PO'S/CC'S $46,651.33 zei, ,t NRL::7'G oAffi =. J, $37,741,138.23 kFP.RO1/ACL)? l7 NI} pii_ tl CI1 ENT L MOUNT KPP YEG If 10/1212004 PO'S $548,078.39 10/19/2004 PO'SICC'S $252,234.83 10/26/2004 PO'S/CC'S $497,017.14 11/2/2004 PUS $9,750.80 11/9/2004 PO'S $223,951.36 11115/2004 PO'S/CC'S $87,753.77 11123/2004 PO'S $80,811.77 1217/2004 PO'S $29,679,672.96 12/14/2004 PO'S $67,671.17 12/21/2004 PO'S $3,240.00 1/11/2005 PO'S $568,551.65 1/25/2005 PO'S $4,658,464.12 2/8/2005 PO'S $237,724.90 2/22/2005 PO-SICC-S $184,671.07 lR"'A,ait"W.. �' HURRL AN (f�ii _rA ,,.APPRDVA •' dW ; L)QCEL, AlVLO1JN -Z. 11/812005 PO'S $159,801.06 11/22/05 PO'S $2,402,856.97 12/612005 PO'S/CC'S $1,309,025.75 12/20/2005 PO'S $1,254,324.43 1110/2006 PO'S/CC'S $6,069,650.07 TQgLilILII,MATOL7IlfEd t t� $11,195,658.28 3 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. 8B DATE: 1110/06 REGULAR( ) PUBLIC HEARING( ) CONSENT(X) PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT ED PARKER, DIRECTOR SUBJECT: Award of Bid #06-015 — Purchase of One (1) Skid Steer Loader BACKGROUND: See the attached memo. FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION COMMISSION ACTION: Account #401-3410-564000-300 (Machinery & Equipment) Staff recommends that the Board award Bid #06-015 to the low bidder, Mr. Lift Truck, for a total purchase price of $39,989. (`..APPROVED () DENIED O OTHER Approved 5-0 Coordination/Signatures County Attorney (X) ( ' \ Mgt. & Budget (X) (/)y L' Originating Dept. O Other( ) Finance: (check for copy, only if applicable) CONCURRE 6D ANDERSON COUNTY ADMINISTRATOR Purchasing (X) Other( ) r- , PURCHASING DEPARTMENT ►qj wk i[s17.*jLq 1111jyjJ TO: Board of County Commissioners FROM: Ed Parker, Purchasing Director OR DATE: January 3, 2006 RE: Bid #06-015 — Purchase of One (1) Skid Steer Loader BACKGROUND: On December 14, 2005, Bid #06-015 — Purchase of One (1) Skid Steer Loader was opened. Two hundred and ten (210) companies were notified, sixteen (16) plans were distributed, and three (3) bids were received. RECOMMENDATION: Staff recommends that the Board award Bid #06-015 to the low bidder, Mr. Lift Truck, for a total purchase price of $39,989. EP/jc BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT ED PARKER, DIRECTOR TABULATION SHEET - BID# 06-015 PURCHASE OF ONE (1) SKID STEER LOADER SOLID WASTE DEPARTMENT OPENED: DECEMBER 14, 2005 AT 2:30 P.M. THE FOLLOWING THREE COMPANIES SUBMITTED BIDS: a ice_ `N aki Pu cka i f ©net be (ripaedll1CS ere�ad�r dad rn7rP'c.. Mr. Lift Truck, Inc- Mustang 2086 $39,989.00 30 Days Yes Briggs Equipment Case 465 $61,185.00 60 Days ARO Yes Nortrax John Deere 328 Skid Steer $64,995.00 60 Days Yes NUMBER OF COMPANIES NOTIFIED*: 210 NUMBER OF BID DOCUMENTS DISTRIBUTED*: 16 NUMBER OF BIDS RECEIVED: 3 *per demandstar.com JOSEPH E. SMITH, District No.I ♦ DOUG COWARD, District No. 2+ PAULA A. LEWIS, District No. 3 ♦ FRANNIE HUTCHINSON, District No. 4 ♦ CHRIS CRAFT, District No. 5 County Administrator— Douglas M. Anderson 2300 Virginia Avenue — Fort Pierce, FL 34982-5652 — Phone (772) 462-1700 —TDD (772) 462-1428 website: www.co.st-Iucieffus SOLID WASTE DEPARTMENT MEMORANDUM 06-015 TO: Ed Parker Purchasing Director FROM: Leo J. Cordeiro, Solid Waste Director DATE: December 20, 2005 RE: Bid #06-015 — One (1) Skid Steer Loader v s " ' LasLas C Please take the necessary steps to award Bid # 06-015 to the low bidder Mr. Lift Trufor'tota� purchase price of $39,989. - CZ)7 Please call if you have any questions. 13r``� LJC:dls o = M AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT ITEM NO. 8C DATE: 1/10/06 REGULAR( ) PUBLIC HEARING( ) CONSENT (X) PRESENTED BY: ED PARKER, DIRECTOR SUBJECT: Approval of First Amendment to Work Authorization (WA) No. 1 to Continuing Engineering Services Contract #05-04-177 with LBFH, Inc. BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: See the attached memorandum. RECOMMENDATION: Staff requests Board approval of the First Amendment to Work Authorization No. 1 (amended to include a schedule), and authorization for the Chairman to sign the Amendment as prepared by the County Attorney. COMMISSION ACTION: ( APPROVED () DENIED O OTHER Approved 5-0 Coordination/Signatures County Attorney (X) �}( �`' Mgt. & Budget ( ) Engineering. ( ) Other( ) Finance: (check for copy, only if applicable) CONCURREN Dou I M. Anderson County Administrator "�. Purchasing (X) 4ey' Other( ) Z PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners FROM: Ed Parker, Purchasing Director DATE: January 3, 2006 RE: First Amendment to Work Authorization No. 1 to Contract C05-04-177 Background: Below is a timeline of events regard Contract C05-04-177, Work Authorization No. 1: February 1, 2005 Board created the Sunland Gardens Pahse II MSBU March 8, 2005 Board approved Budget Resolution No 05-092 and authorized OMB to proceed with obtaining interim financing for the project. May 10, 2005 Board approved WA #1 for Engineering Services — LBFH, Inc. Recommendation: Staff requests Board approval of the First Amendment to Work Authorization No. 1 (amended to include a schedule), and authorization for the Chairman to sign the Amendment as prepared by the County Attorney. FIRST AMENDMENT TO WORK AUTHORIZATION NO. 1 ENGINEERING AND SURVEYING SERVICES REGARDING SUNLAND GARDENS PHASE 11 MSBU PROJECT CONTRACT NO. C05-04-177 Pursuant to that certain Agreement for Continuing Engineering Services (the "Agreement") between St. Lucie County (the "County") and LBFH, Inc. (the "Engineer") dated April 12, 2005, Engineer hereby agrees to provide professional engineering services under the terms and conditions set forth in Exhibit "A", attached hereto and made a part of this Work Authorization. IN WITNESS WHEREOF, the County and the Engineer have executed this Work Authorization, effective this ATTEST day of 12005. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA C]'1 CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY WITNESSES LBFH, INC. go PRINT NAME: PRINT TITLE: WORK AUTHORIZATION NO. 1 IS AMENDED AS FOLLOWS: SECTION 3 — SCHEDULE The completed survey will be presented to ST. Lucie County Engineering Department within 320 days of receipt of a Purchase Order and written Notice to Proceed from St. Lucie County. AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT ITEM NO. 8D DATE: 1/10/06 REGULAR( ) PUBLIC HEARING( ) CONSENT (X) PRESENTED BY: ED PARKER, DIRECTOR SUBJECT: Approval of First Amendment to Work Authorization (WA) No. 4 to Continuing Engineering Services Contract #03-09-767 with LBFH, Inc. BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: See the attached memorandum. RECOMMENDATION: Staff requests Board approval of the First Amendment to Work Authorization No. 4, which amends the schedule, and authorization for the Chairman to sign the Amendment as prepared by the County Attorney. COMMISSION ACTION: ( APPROVED () DENIED () OTHER Approved 5-0 Coordination/Signatures County Attorney (X)o �S Mgt. & Budget ( ) Engineering. () Other( ) Finance: (check for copy, only if applicable) D06—glas M. Anderson County Administrator Purchasing (X) R/ Other( ) PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners FROM: Ed Parker, Purchasing Director C-a-P DATE: January 3, 2006 RE: Approval of First Amendment to Work Authorization (WA) No. 4 to Continuing Engineering Services Contract #03-09-767 with LBFH, Inc. Background: Below is a timeline of events regard Contract CO3-09-767, Work Authorization No. 4 for Continuing Engineering Services for South 26th Street MSBU: August 10, 2004 Board approved a monetary contribution in the amount of $118,000.00 October. October 12, 2004 Board accepted petition and granted permission to advertise public hearing. November 9, 2004 Board adopted Resolution No. 04-320, creating the South 26t Street MSBU March 15, 2005 Board approved Work Authorization No. 4 for Engineering Services to be completed by LBFH, Inc. Recommendation: Staff requests Board approval of the First Amendment to Work Authorization No. 4, which amends the schedule, and authorization for the Chairman to sign the Amendment as prepared by the County Attorney. FIRST AMENDMENT TO WORK AUTHORIZATION NO. 4 ENGINEERING SERVICES ROADWAY AND INTERSECTION DESIGN S.26TH STREET MSBU -SURVEYING, ROAD RECONSTRUCTION, & BIDDING SERVICES CONTRACT NO. CO3-09-767 Pursuant to that certain Agreement for Continuing Engineering Services (the "Agreement") between St. Lucie County (the "County") and LBFH, Inc. (the "Engineer") dated September 9, 2003, Engineer hereby agrees to provide the Scope of Services described in Exhibit "A' and for the Compensation described in Exhibit "B". All services provided under this Work Authorization shall be completed according to the schedule described in Exhibit "C". IN WITNESS WHEREOF, the County and the Engineer have executed this Work Authorization, effective this day of 2005. ATTEST BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA wmrinjwk APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY WITNESSES LBFH, INC. BY: 11111-2 ►_u PRINT TITLE: WORK AUTHORIZATION NO. 4 IS AMENDED AS FOLLOWS: Exhibit "C" 200 days are being added to the end of the scheduled included as Exhibit „C„ AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT ITEM NO. 8E DATE: 1110/06 REGULAR( ) PUBLIC HEARING( ) CONSENT (X) PRESENTED BY: ED PARKER, DIRECTOR SUBJECT: Scrivener Error on December 13, 2005 Agenda Request to Award Bid #06-011 — Purchase & Installation of Two (2) 12,000-Gallon, Above Ground, Fire Resistant Fuel Tanks BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: Funds of up to $100,000 are available in Account #316-1930-563000-1201 (Service Garage Fuel Tanks). The remaining cost will be funded from Account #316-1931-599330-1526 (Maintenance Improvement Projects). PREVIOUS ACTION: Please see the attached memo. RECOMMENDATION: Staff requests that the Board approve the correction to the scrivener error for Bid #06-011 awarded to Earth Remediation Services, and authorize the Chairman to sign the contract in the corrected amount of $138,450 as prepared by the County Attorney. COMMISSION ACTION: (*APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Coordination/Signatures County Attorney (X) '1�Kn ox e" Mgt. & Budget Engineering. ( ) Other( ) Finance: (check for copy, only if applicable) _ CONCURR E: Do as M. Anderson County Administrator Purchasing (X) Other ( ) r PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners FROM: Ed Parker, Purchasing Director -a DATE: January 3, 2006 RE: Scrivener Error on December 13, 2005 Agenda Request Background: On December 13, 2005, the Board awarded Bid #06-011 to Earth Remediation Services for the amount of $137,450.00. Staff is now requesting that the Board approve correcting the award amount to $138,450.00 Recommendation: Staff requests that the Board approve the correction to the scrivener error for Bid #06-011 awarded to Earth Remediation Services, and authorize the Chairman to sign the contract in the corrected amount of $138,450 as prepared by the County Attorney. EP/jc N Y C (6 N O LL C (0 N L LL O L O Q O c O O � O .- N f3 N � O 3 O c O ca N C 06 M t L i r O CO O ;.7 O M N ca U-) O O N eM N L N E N O z c O T ^a W C N a M 0 0 0 0 0 0 0 0 ui o 6 o 6 o 6 6 U O O O to N O r- O C to (D LO n I;r w Iq O N w N 00 1z r� r- r,: U') 69. T T Ui N T �N- Ef3 69 Efl 69 U N9 N U 0 0 0 0 0 0 0 0 M N O 't T O O O 0 0 LO O co N M O 0) LO N L6 N O - ' t- CD U y O E9 T EA T U9 60} d9 M T foT O U 09. � Z ) � L m W O O O O O O O O v 6 O O O O 6 vi O C N O to O O to co f- N N N O CD EA w 69 00 69 LL O _ T EA 6Q, T 69 C O � H C7 � o 0 0 0 0 0 oNo +- to N O CM r O e- O LO 0 N � ti O O N N E o 00 u5 M 00 c) N h O O. C h- It 64 T 69 6f! O r O 69 69 6F} T Ef•} d9 W N 3 U tU) m C� O a O c O L m a o c N U O y ` N (l N m O O O Co O f0 01 O` _U N T f0 , C y 5 C — O •- O T v O C a U c c 3 O _O Q H H LL CO I- m TO � O AGENDA REQUEST ITEM NO. 9A DATE January 10, 2006 REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT): ADMINISTRATION rAmo o ty dministrator SUBJECT: Request for Board consideration of plath temporary tent structure and a storage shed on the north side of Chuck's Seafood Restaurant. BACKGROUND: Anthony P. Guettler, Esq., has requested that his client, Peter Angelos, be permitted to install a 1600 square foot temporary tent structure and a storage shed at the County owned Chuck's Seafood Restaurant for six months. Included in the Staff report are Flame Retardant Certification and Engineer wind load certification (117 MPH). FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the installation of a temporary tent structure and a storage shed at Chuck's Seafood Restaurant for a period of six months, contingent upon Mr. Angelos obtaining a Building Permit from the City of Fort Pierce. COMMISSION ACTION: (APPROVED O DENIED O OTHER: Approved 5-0 ❑ County Attorney: Review and Approvals ❑ Management and Budget: ❑ Originating Dept: 0 Other: ❑ Finance: Check for copy only, if applicable: CONCUR ou I s Anderson County Administrator ❑ Purchasing: ❑ Other: Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Managerat 772-462-1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. S:1RAY12006WG ENDA11.10.06TENTCH UC KSSEAFOOD.DOC COUNTY ADMINISTRATION MEMORANDUM 0s-01 TO: Board of County Commissioners FROM: Ray Wazny, Assistant County Administrator lxl� DATE: January 10, 2006 RE: Chuck's Seafood Restaurant Anthony P. Guettler, Esq., has requested that his client, Peter Angelos, be permitted to install a 1600 square foot temporary tent structure and a storage shed at the County owned Chuck's Seafood Restaurant for six months. Included in the Staff report are Flame Retardant certification and Engineer wind load certification (117 MPH). RLW/bjm-06-01 C: Douglas M. Anderson, County Administrator Pete Keogh, Parks and Recreation Director Faye Outlaw, Assistant County Administrator Dan McIntyre, County Attorney Heather Young, Assistant County Attorney S ARAY120 0MAG E N DA11.10.06TE N TC H U C K S S EA F 00 D. D OC AGENDA REQUEST TO: Board of County Commissioners SUBMITTED BY (DEPT): Administration ITEM NO. C913 DATE: January 10, 2006 REGULAR [] PUBLIC HEARING p CONSENT [X] n SUBJECT: Commissioner Lewis has requested that Vartypanders serve as her appointee on the Smart Growth Advisory Ad o ommittee. BACKGROUND: N/A FUNDS AVAILABLE: N/A PREVIOUS ACTION: On November 22, 2005 the Board adopted Resolution No. 05-435 Authorizing the Creation of the Smart Growth Advisory Ad Hoc Committee and Providing for Duties and Functions of the Committee. RECOMMENDATION: Staff recommends that the Board ratify Commissioner Lewis' appointment of Marty Sanders to the Smart Growth Advisory Ad Hoc Committee. COMMISSION ACTION: jAPPROVED 0 DENIED 0 OTHER: Approved 5-0 Dougla's M. Anderson County Administrator Review and Approvals County Attorney: Management & Budget: Purchasing: _ Originating Dept: Other: Other: Finance: (Check for Copy only, if applicable) Effective: 5/96 S;N-04-2006 09:27 From:BUSINESS SUCS 7724293971 To:5614621640 P.i�6 !m f Sl~ Dais asomt� Pablio Scshoola 4204 Qkccchobee lid. Ft. Pierce, Ft., 34947 Mom: 772-429-3640 Fax- M-429-3644 P .r LG rowth Management, Land Acquisition & Inter-Covernmntal Rdatiors I i Marty F. Sanders, P.E., Executive FAX TRANSMITTAL FjjORM To '55� .S Attn: J II / Fax t Z — (f II Re: l From: till JGrn9rl� Date: �. sr(� No. of PAges: I IRN-94-2006 09:23 From:BUSINESS SUCS 7724293971 To:5614621648 P.216 _ . •'wuM� Y.pVYxYq.W�war.wsa.rvnr COUNTY A I i St. Lucie County Board.of County Comm iss inners .1 Application for Serving on County -Boards and Committees Thank you for applying for a position on one of St. Lucie County's many advisory boards and committees, The minimum requirements for committee membership are: • Must be a County resident • Must not be related to another committee member, County Commissioner or County employee involved with the committee of interest. • Must not be employed by the same business entity as other committee members. • Must not serve on more than 2 County committees J Note: Some committees have additional requirements; please inquire when submitting this application, In addition, service on committees with planning zoning or ,natural resources responsibilities may require disclosure of financial interests. Please complete the following information: 1. Please indicate the committee(s) you are interested in. See the list below. I 2. Name. Marty SandersPhone: Work (772) 429-36I§ cell 216-5755 j 3. Home address: _9427 Stately 044 Street. Fort Pierce, FL 4, Which commission district do you live in? District 4 5, Business/Occupation Civil EnaineerlAdministrator .. 6. Business address: 7. Brief resume of education & experience: (Please attach resume) land development and lead use Banning. 8 Do you currently serve on a county committees)? If so, please list: 9. Why do you think you are qualified to serve on the commiltee(s) indicated? jj SRtl-04-2006 S :23 Fr_rn:DUSINESS SVCS 7724293971 To:5614621640 P.316 1G Would you consider serving on another board other than the orre(s) stated abo;ve? (Please specify) Yes _�_ r�- 11. Cornments SIGNATURE' DATE; St, Lucie County Advisor_Bards and committee Citizen_AppointmenlsAyailable Please check the committees you are interested in: 23 Beach Preservation Task Force 13 Board or Adjustment 22 Central Florida Foreign -Trade Zone, Inc. 13 Chiid,vn's Services Council It Citizen's Budget Development Committee 23 Code Enforcement Board 33 %mmunity Development Block Grant Citizen's Advisory Task Force = Contractors Certification Board 33 Cultural Affairs Council 212 Emergency Medical Services Advisory Council st Environmental Advisory Committee M Fnvirormental Hearing Board n Ft. Dept. of Children and Family Services Committee District 15 13 Fl, Dept. of Children and Family Services Nominating Qualifications Review Committee District 15 Z Fort Pierce Harbor Advisory Committee b Historical Commission tt housing Finance Authority U Investment Committee It Library Advisory Board 33 Planning & Zoning CommissiontLocal Planning Agency 33 Restudy C:ooMination Committee 23 St. Lucie County Recreation Advisory Board 33 Tourist Development Council tt Treasure Coast health Council. Inc. tt Treasure Coast Regional Economic District/Overall Economic Development F;rogram Committee 3t Vegetation Protection Committee 21 bicycle/Pedestrian Advisory Committee It Arta! nablolAffordable/Workforce Housing Task Fome Treasure Coast E4ucatkm, Research and Development Authority Board Smart Growth Advisory Ad Hoc Committee n Transfer of Development Rights (TOR) Advisory Ad Hoc Committee APPLICATION WILL REMAIN EFFECTIVE FOR ONE YEAF; Submit to- St Lucie County Administrator's Office, Missy Stiadidl 2300 Virginia Avenue, Fort Pierce, FL 34982 Phone: t772) 462.1156 JRN-04-2006 09:27 From:BUSINESS SVCS offwa 4204 Okgeeho&e mad Fort 4'iercc, ?L 34.947--5414 (772) 429-3(,40 Email ,SandeYT94@SaYrie.k12 fi:us 7724293971 To:5614621646 P.4'6 J4f. (wt�lrty} E. Sanders rl'mf 'essiona(E ng i neer MOM .)�127,51aleo OuksStreet Vort ftrce, qL 34981 (772) 489-000 i!• aai[W4981Moutftnet Professional Summary Ovcr 24 years experience as an engineer and administrator. Diverse design, permitting, Construction and negotiating experience provides experience to handle wide range of responsibilities and projccts, .Education 1982 B.S. Civil Engineering University of Florida Experience 2002-2006: School Dhyrict ofSr Lucie Counik R.elations.Responsible for long range facilities planning, land acquisition and u relations for school district. RcfiFxinsible for development and implementation o coneurrency programs to assure schools facilities are available concurrent with i impacts. Also responsible for maintain and implementing countywide interlocal agreement with 2 cities and county. 2002-2005 Executive Direct r of Facilities Services. Responsible for planning, construction and maintaining schools for the School District. Also responsible for developing andl'implernentation a countywide interlocal governmental aweement for school planning. Developed facility construction program introduction K-8 based upon instructional/curriculum direction, Direct el the design and constriction administration of New High School AAA -A, Oak Hammock K-8, Delaware School, Indian Hills School and the SLCSB new administration office (renovation of Se "rs sture). Led the 2004 hurricane recovery efforts totaling $] 16 million from hurricanes Frances •arkd Jeanne. 1984-2002: LBFH. Inc., V ice President, and Shareholder of 125+ employee consulting engineering and surveying company. Responsible for technical support and oversight of complex civil engineering projects, feasibility studies, major storm water management basin studies, she planning and r�oning/conUnchensive planning changes and serviced as chief engineer for several Water Control Districts and a Community Development District, JRN-04-2026 09:24 From: BUSINESS SVCS 7724293971 7o:5614621646 P.5,6 X (Natty,) E. ,Sanders ft f essio rta(E nginee r (ItHe ? Has a t:hiough working knowledgc of the regulatory criteria, zoning and comprehensive planning site: design arse) project rnanagenient. Role required marketing and scouring ne+ ,J projects and maintaining community presence through civic involvement, in addition to oth6r client and prujmt duties, served on Corporation .Board of Directors for 8 years, managed computer" system for 4 years. Liciuded a various times: • vice President/Office Manager —Manager of West Palm Beach and pC11 Pierce otiiecs. -Directed office and technical staff. Rt;sponsible for client satisfaction, pl ject schedules, budget am( corporate profit and manp)wer allocation. • Water resource LDeparttncnt Managua --Manage and direct pmjwt/clientimanagers for water resource projects. • Project M,"ager--secure projects from clients manage and direct designIi, permitting and inspection/cngineering of civil engineering projects. • Staff Engineer —Design, Permitting and inspection of civil engineering projects. 1982-1984: South Finrida Water and MgAq1mo= Qbitrirt: Water resource M gmeer—Review and technical evaluation of surface water management projects including Oevel�pments of Regional impact, prepare and present gtatfreports for approval or denial. Coordinate w4! consultants and SFWX' 1O staff. (ilvic Involvement (recent) • City of Fort St. Lucie Planming and Zoning Board, 2005-2006. • United Way of St. Lucie County, Campaign Cn-Choir 2002-03. Bccker Road Chafrette Steering committee 2005, • Indian Piver Community College, Airport Task Force member 2003. • St. Lucie County Economic Development Council: Board of Dirmtnrs 1999.2001. Secretary, 2001- 2002. • St. Lucie County Chamber of Commerce; Board of Directors, 1994-2000, President 1998-1999. Chairian, varivus committees. • St. Lucie County Education Foundation: Board orDircctors 1998-2001 Seerdary 2000-2001. • St.. Lucie County Business Alliance for Prosperity, Director 1998-2000, Chairn& 2000. • Fort Vic rou Rotary Club, member 1994-present. • Indian liver Community Collgc Great Explorations, Speaker 1998-1999_ • Regional Aticnuation Faoility'rask Force, Vice Chairman 1998. • Treasure Coast Legislative Corn rcrmce 1995-2001. Florida Engineering $ociet)l Chairman Committees, Treasure Coast "Young E ineer of the Yea: ", 1992, "Engineer of the Year" 2005, • i aidership St. Lucie Graduate, Co., Chair 1992-1993. • Mtuvin Black, Assnciaion of General Contractors, National partnering award'%1 Oto Correctional Association" 1994. • Indian. R.i.ver Presbyterian Church, Mumber 1999-present. 2 5N-0-4-2006 09,24 From:EIUSINESS SVES 7724293971 7o:5614621640 F.516 fib(. (Marty) E. Sanders TVf'essioni[Engr'neer 'age 3 Professional Affiliadons/Registration State of Florida, Professional Engineer #38814, 1986, • National Sex iety of Professional Engineers • Amorican Society of Civil Engineers.' • Florida Engincx-ring SoCiety. ■ Florida Educational .Facilities Planners Association. Professional Publications • Florida Association of Spwial District "Prepvring r nd Processing a Water Control Plan and Plan Amendments" presented at the 1999 annual ruecting, • Florida Association of Storm water Utilities, ".Implawnling a .Slam: water Matjagemeni Prr,grarn ", presented at t1w 1999 annual meeting. • Florida Water & Pollution Control Operators Assixirstian, "Overview pl"Slorm I'wakr Management & .Storm water Management", instructor, annual spring short school, 1996 lnterestMobbies • Running, roller blading, faanily, Bator football, civic involvement. AGENDA REQUEST TO: Board of County Commissioners SUBMITTED BY (DEPT): Administration SUBJECT: BACKGROUND: FUNDS AVAILABLE: ITEM NO. C9C DATE: January 10, 2006 REGULAR 0 PUBLIC HEARING 0 CONSENT [X] Commissioner Lewis has requested that Jonhnkdtb& Ferguson serve as her appointee on the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee. N/A N/A PREVIOUS ACTION: On November 22, 2005 the Board adopted Resolution No. 05-436 Authorizing the Creation of the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee and Providing for Duties and Functions of the Committee. RECOMMENDATION: Staff recommends that the Board ratify Commissioner Lewis' appointment of Mr. Ferguson to the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee. COMMISSION ACTION: [APPROVED n OTHER: Approved 5-0 a DENIED Ddtlgt'as M. Anderson County Administrator Review and Aporovals County Attorney: Management & Budget: Purchasing: _ Originating Dept: Other: Other: Finance: (Check for Copy only, if applicable) Effective: 5/96 TO: AGENDA REQUEST Board of County Commissioners ITEM NO. C913 DATE: January 10, 2006 REGULAR 0 PUBLIC HEARING 0 CONSENT [X] SUBMITTED BY (DEPT): Administration Dougl An erson SUBJECT: Commissioner Lewis has requested that Gary ert An as her appointee on the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee, BACKGROUND: N/A FUNDS AVAILABLE: N/A PREVIOUS ACTION: On November 22, 2005 the Board adopted Resolution No. 05-436 Authorizing the Creation of the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee and Providing for Duties and Functions of the Committee. RECOMMENDATION: Staff recommends that the Board ratify Commissioner Lewis' appointment of Gary Robert to the Transfer of Development Rights (TDR) Advisory Ad Hoc Committee. COMMISSION ACTION: [APPROVED 0 DENIED 0 OTHER: Approved 5-0 Douglas M. Anderson County Administrator Review and Approvals County Attorney: Management & Budget: Purchasing: _ Originating Dept: Other: Other: Finance: (Check for Copy only, if applicable) Effective: 5/96 REVISED AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS PRESEN SUBMITTED BY (DEPT): ADMINISTRATION Doug ITEM NO. C9-e DATE: January 10, 2006 REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) nderson SUBJECT: Extension of Contract with Marlowe and Company for Federal Lobbyist Services BACKGROUND: See attached memorandum FUNDS AVAILABLE: Account No. 001-1210-531000-100 Administration — Professional Services PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends entering into an agreement as drafted by the County Attorney with Marlowe and Company for the period of January 1, 2006 to December 31, 2006 in the amount of 0 "4,000 for Federal Lobbyist Services other than beach rend---' COMMISSION ACTION: 3(APPROVED MOTHER: Approved 5-0 ❑ County Attorney: O DENIED 1t, 5d 1 v ►5 V r Review and Appro ❑ Management and Budge. ❑ Originating Dept: ❑ Other: ❑ Finance: Check for copy only, if applicable: Anyone with a disability requiring accommodations to attend this meeting should contact .,e St. Lucie County Community Services Manager at 772-462-1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. DATE: January 5, 2006 RE: Contract Extension - Marlowe and Company BACKGROUND Since 1995 St. Lucie County has employed Marlowe and Company to provide federal lobbyist services for beach renourishment support. On August 16th of last year, the Board of County Commissioners approved amending the contract in an amount not -to -exceed $4,500 to provide lobbyist services on additional issues which were related to the Indian River Lagoon and the Everglades. This contract amendment expired December 31, 2005. Attached is a proposal from Marlowe and Company to continue these services for this calendar year in the amount of $24,000. The reason for the monthly increase in fees is based upon the previous 6-month workload, which Marlowe and Company indicates in their letter they "simply underestimated". Funding for these services is available in the County Administration Budget. RECOMMENDATION Staff recommends entering into an agreement as drafted by the County Attorney with Marlowe and Company for the period of January 1, 2006 through December 31, 2006 in the amount of $24,000 for federal lobbyist services other than beach renourishment. Should you have any questions, please contact me. DMAIab 06-03 c: Ray Wazny, Assistant County Administrator Faye Outlaw, Assistant County Administrator Dan McIntyre, County Attorney Marie Gouin, Management and Budget Director Heather Young, Assistant County Attorney I nuuuuw� 7IM: Government Affairs Consultants Washington, DC January 4, 2006 Doug Anderson County Administrator St. Lucie County 2300 Virginia Avenue Fort Pierce, FL 34982 Dear Doug: Thank you very much for the opportunity to represent St. Lucie County in Washington, D.C. during the last six months on issues related to the Indian River Lagoon and the Everglades. We have greatly appreciated being the voice of the County on these and other issues, and working on your behalf with the federal government. This letter serves as a proposal to extend our contract related to the Everglades. Our work on behalf of the County has been focused heavily on working with the Corps of Engineers and the County's congressional delegation in Washington to ensure that the County's concerns are heard by everyone. Representatives Mark Foley and Alcee Hastings, as well as Senators Bill Nelson and Mel Martinez, continue to lead the fight to restore the Indian River Lagoon as soon as possible and to ensure that the Corps listens to the County's concerns about freshwater releases from Lake Okeechobee. To that end, we have worked with the County's congressional delegation to support a modification of the water release and water level schedules for Lake Okeechobee, forward pumping around the Lake, a quicker implementation of the modified water deliveries to the Tamiami Trail area, and, as importantly, authorization of the Indian River Lagoon project in an upcoming Water Resources Development Act. We have also worked with Congressman Foley on a trip he plans to take in late January with the two top officials from the Corps of Engineers through Indian River Lagoon, the St. Lucie River, and Lake Okeechobee. I will provide more details about this trip soon. To continue our work on behalf of the County, we propose an agreement between St. Lucie County and Marlowe & Company beginning January 1, 2006 through December 31, 2006 for a fee of $2,000 per month. This fee includes all out-of-pocket expenses and therefore, is a flat, not -to -exceed cost of $24,000 for the year. 1667 K Street, NW ■ Suite 480 ■ Washington, DC 20006 ■ (202) 775-1796 ■ Fax (202) 775-0214 e-mail: marlowe@marloweco.com ■ www.marloweco.com We recognize that this proposed fee is an increase from our previous fee. However, we have spent a great deal of time working on behalf of the County on these issues and our fees are not supporting our efforts. We simply underestimated the time we thought we would spend on Everglades issues when we proposed a fee to the County six months ago. Once again, thank you for the opportunity to represent St. Lucie County in Washington. We look forward to continuing to work together. Please let us know if you have any questions or concerns. Sincerely, Greg Burns Vice President AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): ADMINISTRATION PRESEN ITEM NO. C9-e DATE: January 10, 2006 REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) nistrator SUBJECT: Extension of Contract with Marlowe and Company for Federal Lobbyist Services BACKGROUND: See attached memorandum FUNDS AVAILABLE: Account No. 001-1210-531000-100 Administration — Professional Services PREVIOUS ACTION: NIA RECOMMENDATION: Staff recommends entering into an agreement as drafted by the County Attorney with Marlowe and Company for the period of January 1, 2006 to December 31, 2006 in the amount of $24,000 for Federal Lobbyist Services other than beach renourishment. COMMISSION ACTION: O APPROVED O OTHER: ❑ County Attorney: O DENIED CONCURRENCE: Douglas Anderson County Administrator Review and Approvals ❑ Management and Budget: ❑ Purchasing: ❑ Originating Dept: 13 Other: ❑ Finance: Check for copy only, if applicable: ❑ Other: Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462-1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. DATE: January 5, 2006 RE: Contract Extension - Marlowe and Company BACKGROUND Since 1995 St. Lucie County has employed Marlowe and Company to provide federal lobbyist services for beach renourishment support. On August 16th of last year, the Board of County Commissioners approved amending the contract in an amount not -to -exceed $4,500 to provide lobbyist services on additional issues which were related to the Indian River Lagoon and the Everglades. This contract amendment expired December 31, 2005. Attached is a proposal from Marlowe and Company to continue these services for this calendar year in the amount of $24,000. The reason for the monthly increase in fees is based upon the previous 6-month workload, which Marlowe and Company indicates in their letter they "simply underestimated". Funding for these services is available in the County Administration Budget. RECOMMENDATION Staff recommends entering into an agreement as drafted by the County Attorney with Marlowe and Company for the period of January 1, 2006 through December 31, 2006 in the amount of $24,000 for federal lobbyist services other than beach renourishment. Should you have any questions, please contact me. DMA/ab 06-03 c: Ray Wazny, Assistant County Administrator Faye Outlaw, Assistant County Administrator Dan McIntyre, County Attorney Marie Gouin, Management and Budget Director Heather Young, Assistant County Attorney MARLOWE & COMPANY Government Affairs Consultants Washington, DC January 4, 2006 Doug Anderson County Administrator St. Lucie County 2300 Virginia Avenue Fort Pierce, FL 34982 Dear Doug: Thank you very much for the opportunity to represent St. Lucie County in Washington, D.C. during the last six months on issues related to the Indian River Lagoon and the Everglades. We have greatly appreciated being the voice of the County on these and other issues, and working on your behalf with the federal government. This letter serves as a proposal to extend our contract related to the Everglades. Our work on behalf of the County has been focused heavily on working with the Corps of Engineers and the County's congressional delegation in Washington to ensure that the County's concerns are heard by everyone. Representatives Mark Foley and Alcee Hastings, as well as Senators Bill Nelson and Mel Martinez, continue to lead the fight to restore the Indian River Lagoon as soon as possible and to ensure that the Corps listens to the County's concerns about freshwater releases from Lake Okeechobee. To that end, we have worked with the County's congressional delegation to support a modification of the water release and water level schedules for Lake Okeechobee, forward pumping around the Lake, a quicker implementation of the modified water deliveries to the Tamiami Trail area, and, as importantly, authorization of the Indian River Lagoon project in an upcoming Water Resources Development Act. We have also worked with Congressman Foley on a trip he plans to take in late January with the two top officials from the Corps of Engineers through Indian River Lagoon, the St. Lucie River, and Lake Okeechobee. I will provide more details about this trip soon. To continue our work on behalf of the County, we propose an agreement between St. Lucie County and Marlowe & Company beginning January 1, 2006 through December 31, 2006 for a fee of $2,000 per month. This fee includes all out-of-pocket expenses and therefore, is a flat, not -to -exceed cost of $24,000 for the year. 1667 K Street, NW ■ Suite 480 ■ Washington, DC 20006 ■ (202) 775-1796 ■ Fax (202) 775-0214 e-mail: marlowe@marloweco.com 0 www.marloweco.com We recognize that this proposed fee is an increase from our previous fee. However, we have spent a great deal of time working on behalf of the County on these issues and our fees are not supporting our efforts. We simply underestimated the time we thought we would spend on Everglades issues when we proposed a fee to the County six months ago. Once again, thank you for the opportunity to represent St. Lucie County in Washington. We look forward to continuing to work together. Please let us know if you have any questions or concerns. Sincerely, Greg Burns Vice President AGENDA REQUEST COUNTY F L O R I D A PARK REFERENDUM TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation ITEM NO: CIs - DATE: January 10, 2006 REGULAR [ PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Pete Keogh SUBJECT: WORK AUTHORIZATION TO (CONTRACT C05-05-248) CULPEPPER & TERPENING, INC FOR BOUNDARY SITE SURVEY AND TOPOGRAPHY WORK AT LAWNWOOD RECREATION COMPLEX BACKGROUND: Currently, there are numerous projects (new maintenance building, soccer fields, softball fields, baseball fields, gymnasium & special needs) pending at the Lawnwood Recreation Complex. Staff is now ready to move forward with some of these projects; toward that end, this agenda requests the Board's approval to issue a work authorization to Culpepper and Terpening, Inc to complete the boundary site survey and topography work at Lawnwood, at a cost of $26,000.00. FUNDS WILL BE MADE AVAILABLE IN: 129-7210-563003-75009 (Park Referendum — Lawnwood — Building Survey) 129-7210-563003-2614 (Park Referendum - Special Needs Shelter) RECOMMENDATION: Staff requests the Board's approval of a work authorization to Culpepper and Terpening to complete the boundary site survey and topography work at the Lawnwood Recreation Complex in the amount of 26,000.00. COMMISSION ACTION: [a APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: Do . Anderson County Administrator `1 Coordination/Signatures County Attorney: Management & Budget: L Purchasing: Originating Dept: Other: AdminTinance H:IAGENDAS 05-06\1 10- 6 LAWNWOOD BOUNDARY SURVEY AND TOPO .DOC (if applicable) BoUdd County CommiWoners To: From: Thru: Subj: Date: Mu wry F L d R 1 U A MEMORANDUM Board of County Commissioners Administrative Manager, Parks and Recreation Director, Parks and Recreation Parks & Recreation Department WORK AUTHORIZATION TO (CONTRACT C05-05-248) CULPEPPER & TERPENING, INC FOR BOUNDARY SITE SURVEY AND TOPOGRAPHY WORK AT LAWNWOOD RECREATION COMPLEX January 3, 2006 Currently, there are numerous projects (new maintenance building, soccer fields, softball fields, baseball fields, gymnasium & special needs) pending at the Lawnwood Recreation Complex. Staff is now ready to move forward with some of these projects; toward that end, this agenda requests the Board's approval to issue a work authorization to Culpepper and Terpening, Inc to complete the boundary site survey and topography work at Lawnwood, at a cost of $26,000.00. H:WGENDAS 05-06`1-10-06 LAWNWOOD BOUNDARY SURVEY AND TOPO .DOC TTCULPEPPER & e�ERPENING, INC. December 21, 2005 VIA: HAND DELIVER Mr. Paul Julin, Parks Manager Parks & Recreation Department St. Lucie County 2300 Virginia Avenue Ft. Pierce, FL 34982 RE: Lawnwood Complex Maintenance Facility Improvements Agreement for Engineering Services Dear Mr. Julin: Consulting Engineers • Land Surveyors 2980 South 25th Street • Ft. Pierce, FL 34981 (772) 464-3537 • Fax (772) 464-9497 www.ct-eng.com Sender's Email• dphilliosr8lcl-ene com Job 05-559 Contract Pursuant to our discussion, please find enclosed two revised copies of the Agreement for Engineering Services for the Lawnwood Complex. As a reminder, I will be out of the office December 22, 2005, through January 2, 2006, but you can contact Rich Ladyko, P.E., of our office. He will be handling this project while I am away. His direct line is 464-3537, Ext. 113, and his email is rladvkoLa:)ct-eng com . We look forward to working with the County on this project. As always, should you have any questions, please do not hesitate to contact our office. Sincerely, CULPEPPER & TERPENING, INC. David L. Phillips, P.E. Project Manager DLP:pw Enclosures P'1Proj400S05-Ss9 Law —d Cnmp I,c. A7amtem Facility Impr—m-t-ontraW05559-phl 2do, AGREEMENT FOR ENGINEERING SERVICES THIS AGREEMENT for Engineering Services ("Agreement") is made and entered into between ST. LUCIE COUNTY PARKS & RECREATION DEPARTMENT, hereinafter designated as the "CLIENT" and CULPEPPER & TERPENING, INC. as the "ENGINEER", the parties agree to services and conditions hereinafter stated. I. DESCRIPTION OF THE PROJECT The PROJECT shall generally be defined and described as providing the Engineering and Surveying Services for the Lawnwood Complex Maintenance Facility Improvements. H. SERVICES BY THE ENGINEER The services provided by the ENGINEER under this Agreement shall be as set forth in Appendix B, attached hereto and hereby made part of this Agreement by reference. III. ADDITIONAL SERVICES At the written request of the CLIENT, and upon consent of the ENGINEER, the ENGINEER shall perform such additional services as the CLIENT may desire, which services are not included within the scope of Section II of this Agreement. Such additional services may include: a. Serve as an expert witness in litigation arising from the development or construction of the PROJECT. b. Preparation of environmental assessments, impact analysis or studies or reports dealing with statements of environmental or ecological impact on the PROJECT. c. Modifications of development plans as necessary to conform with changes required by the CLIENT. (This section excludes those responses related to normal permit review.) d. Any other services not expressly stated in Appendix B or C. IV. DIRECT AND REIMBURSABLE EXPENSES As used hereinafter the ENGINEER'S direct and reimbursable expenses shall mean: a. The cost of employing persons or firms as outside consultants that shall perform professional services such as surveying, soils and subsurface investigations, tests, reports, and recommendations required for design of the work in the PROJECT. b. Internal costs incurred in making prints for others during design and/or construction phases of the PROJECT and any other outside reproduction costs incurred by the ENGINEER in performance of his project responsibilities. c. Expense for transportation and lodging related to the PROJECT outside of St. Lucie County, including airplane travel, private airline fares and automobiles as approved by the CLIENT. d. Such other direct outside expenses as incurred by ENGINEER in performance of his project responsibilities. PTroj-1005,05.559 Lawnwood Complex-Mamte—ce Facility l mprovements,contract\05559-contract-2.doc Page 1 of 10 December 20. 2005 V. COMPENSATION TO THE ENGINEER Invoices for services shall be prepared on the 20th day of the month and are payable no later than the I0th day of the following month. a. For services under Appendix B, the amount set forth in Appendix C shall be due to the ENGINEER, monthly in proportion to the work accomplished. b. For services under Section III: "Additional Services," the amount due to the ENGINEER shall be an amount equal to the hours properly charged to the services, multiplied by the employee's rate as established in Appendix A. c. For services under Section IV: "Direct and Reimbursable Expenses" the ENGINEER is entitled to reimbursement at the direct cost incurred by ENGINEER. d. Any unpaid balances in excess of 30 days past due will be charged interest at the rate of 1-1/2% per month. e. All monies received as payment on the PROJECT will be applied to the oldest outstanding amount due the ENGINEER. f. CLIENT shall be responsible for all costs of collection including ENGINEER'S reasonable attorney's fees and costs, including appellate attorney's fees and costs, whether or not suit is actually filed. VI. DELETION OF SERVICES In the event that the CLIENT wishes to delete any portion of the work herein described, the ENGINEER shall be notified in writing of any deletion the CLIENT wishes to make, and shall accept said deletion in writing. Vll OBLIGATION OF THE CLIENT The CLIENT shall furnish and make available to the ENGINEER, all pertinent data necessary for proper and expeditious completion of the services as outlined under Appendix B and Appendix C of this Agreement. VIII. PURSUANCE OF ENGINEER'S SERVICES The ENGINEER shall make all reasonable efforts to meet the anticipated schedules for his services as agreed to with the CLIENT. The ENGINEER shall reasonably coordinate with governmental reviewing agencies, but shall not be held responsible for delays or expenses caused by their reviewing time and/or modifications. 1X. TERMINATION OF AGREEMENT This Agreement maybe terminated by either party upon fifteen (15) days written notice. The ENGINEER shall be reimbursed for his services performed to termination date, including reimbursable expenses due and termination expenses. X. TEMPORARY SUSPENSION OF SERVICES Should the CLIENT require a temporary postponement of Engineering Services under this Agreement, he shall notify the ENGINEER in writing. When services are to be resumed, the CLIENT shall provide the ENGINEER ample prior written notice to proceed. ENGINEER'S obligation to recommence work shall be subject to mutually acceptable fee re- negotiations between CLIENT and ENGINEER. P \Proj 2005\OS-559 Lawnwood Complex -Maintenance Facility I mprovements,contracd05559-contract 2 doe December 20, 2005 Page 2 Of 10 XI. EXTENT OF AGREEMENT This Agreement represents the entire and integrated Agreement between the CLIENT and the ENGINEER and supersedes all prior negotiations, representations and/or agreements, either written or oral. There shall be no modifications or changes to this Agreement except those made in writing and signed by both CLIENT and ENGINEER. XII. LIMITS OF LIABILITY The total agreed limits of liability for the performance of this contract by the ENGINEER shall be 550,000. XIII. ACCEPTANCE The CLIENT and the ENGINEER agree to the terms of this Agreement as outlined. The ENGINEER'S receipt of a copy of this Agreement signed by the CLIENT and Record Title Holder, if different from CLIENT, shall constitute Notice to Proceed to the ENGINEER. XIV. RETAINERJOBLIGATION TO PROCEED In addition to receipt of an executed Agreement as referenced in Item XIII, the CLIENT shall also provide the ENGINEER an initial retainer in the amount of $1,500. ENGINEER shall not be obligated to proceed with any work relating to the PROJECT until ENGINEER has received both a fully -executed copy of this Agreement signed by all parties and the retainer indicated above in clear funds. ENGINEER shall apply the initial retainer to CLIENT'S payment obligations to ENGINEER as they come due and ENGINEER may require, in its discretion, such additional retainer amounts from CLIENT as ENGINEER deems necessary, as a condition to continuing with ENGINEER'S work on the PROJECT. Xv. RECORD TITLE HOLDER If the Record title Holder of the Property, the legal description of which is attached hereto as Appendix D, is other than CLIENT, then the Record Title Holder by his/its execution of this Agreement hereby acknowledges that the services being provided by ENGINEER pursuant to this Agreement will be of benefit to the Property and hereby agrees that the Property shall stand as security for any amounts owed to ENGINEER by CLIENT and further agrees that ENGINEER shall have the right to file such liens as may be appropriate against the Property and to proceed to foreclosure upon said liens in the event that CLIENT fails to pay the amounts due to ENGINEER pursuant to this Agreement. XVI. MISCELLANEOUS This Agreement shall be governed by the laws of the State of Florida. This Agreement shall be construed as if drafted by all parties hereto and no ambiguity in this Agreement shall be construed against any party hereto. In the event of any dispute arising under this Agreement, the parties agree that venue for such dispute shall be in the state courts located within St. Lucie County, Florida. All parties further agree to waive the right to a jury trial in connection with any matters arising pursuant to this Agreement. To the extent that any portion of this Agreement shall be deemed unenforceable by a court of competent jurisdiction, then such portion shall be deemed severable and the balance of this Agreement shall remain valid and enforceable. P Troj-2005\05-559 Lawn wood Complex - Maintenance Facility Imprommentskontractl05559-contract-2 doc Page 3 of 10 December 20, 2005 BY THE CLIENT: ACCEPTED BY: ST. LUCIE COUNTY NAME TITLE DATE 2300 Virginia Avenue MAILING ADDRESS Ft. Pierce, FL 34982 PH: (772) 462-1527 FX: (772) 462-1940 ACKNOWLEDGED AND ACCEPTED BY THE ENGINEER: ACCEPTED BY: CULPEPPER & TERPENING, INC. Richard M Vice President Engineerin'�' TITLE / u" - DATE 2980 South 25`h Street MAILING ADDRESS Ft. Pierce, FL 34981 PH: (772) 464-3537 FX: (772) 464-9497 VProj.2005105-559 Isw —d Complex - Maintenance Facility Improvements\contract\05559-conlram-2. doc Page 4 of 10 December 20,1005 ACKNOWLEDGED AND ACCEPTED RECORD TITLE HOLDER !f different from entity executing contract above: NAME TITLE DATE MAILING ADDRESS CITY/STATE/ZIP PHONE FAX P^8roj-2DD5\05-! 59 LAwnwood Complex - Maintenance Facility Improwmentsleontra E\05559-contract-2.doc Page 5 Of 1 December 20, 2005 g APPENDIX A TO AGREEMENT FOR ENGINEERING SERVICES SCHEDULE OF HOURLY CHARGES FOR ENGINEERING SERVICES CULPEPPER & TERPENING, INC. PRINCIPAL ENGINEER, P.E. SI75.00/HOUR SENIOR PROJECT ENGINEER, P.E. $125.00/HOUR SENIOR PROJECT MANAGER $125.00/HOUR PROJECT ENGINEER, P.E. $90.00/HOUR DESIGN ENGINEER, E.I.T. $70.00/HOUR ENGINEERING TECHNICIAN $55.00/HOUR SURVEYING TECHNICIAN $55.00/HOUR ADMINISTRATIVE SERVICES $35.00/HOUR SENIOR CONSTRUCTION MANAGER $90.00/HOUR SENIOR CONSTRUCTION INSPECTOR $75.00/HOUR CONSTRUCTION INSPECTORS $50.00/HOUR SENIOR REGISTERED LAND SURVEYOR $90.00/HOUR SURVEY CREW $110.0WHOUR GPS SURVEY CREW S125.00/HOUR Hourly rates are valid until December 31, 2005, at which point they may be subject to revision. PAP,.j-2005505-559 L ..—d Comply • Maintenance F— ily Improve—ul... 1-605559-c9 1-1c 2.d., Page 6 of 10 Da b,, 20. 2005 APPENDIX A-1 TO AGREEMENT FOR ENGINEERING SERVICES SCHEDULE OF SUPPLEMENTAL CHARGES FOR ENGINEERING SERVICES CULPEPPER & TERPENING,INC. Blueprints (24"x36") $ 1.50/Each Mylars (24"x36") $10.00/Each Compact Disc $ 10.00/Each Xerox Copy (8-1/2"xl 1" or 8-1/2"xl4") $ .20/Each Xerox Laser Color Copies $ .35/Each Xerox Copy (I I"xl7") $ .35/Each Federal Express Fees At Cost Fax Charges Long Distance Fees Only Aerials/Plats/Tax Maps At Cost + 20% Permit Fees At Cost + 20% Outside Services At Cost + 20% Testing Aerial Photogrammetry Environmental Studies Surveying Soils & Subsurface Investigation Rates are valid until December 31, 2005, at which point they may be subject to revision. P Trcj-2005W-559 L—wood Complex - Mainreriance Facility Impro ements\comracC',05559•contract-2 doc Page 7 of] 0 De—bw 20.2005 V APPENDIX B SCOPE OF SERVICES THE ENGINEER SHALL PROVIDE THE FOLLOWING SERVICES FOR THE PROJECT: The PROJECT shall generally be defined and described as providing the Engineering & Surveying Services for the Lawnwood Complex Maintenance Facility Improvements. PHASE 20 —PLANNING SERVICES 20-10 Site Plan Preparation 20-51 Project Representation & Coordination of site plan through the City of Ft. Pierce. PHASE 30 — PRELIMINARY DESIGN SERVICES 30-01 Overall Boundary Survey (minimum technical standards). This includes the overall Lawnwood Stadium site owned by St. Lucie County. 30-08-A Specific Purpose Survey with topographic for Maintenance Building. 30-08-B Specific Purpose Survey with topographic for future softball fields. 30-08-C Specific Purpose Survey with topographic for future baseball fields. 30-08-D Specific Purpose Survey with topographic for future gymnasium/special needs shelter. PHASE 60 — CONSTRUCTION ENGINEERING & OBSERVATION 60-03 Shop Drawing Review 60-04 Pre -Construction Meetings 60-32 Construction Engineering Observation PHASE 80 — REIMBURSABLE EXPENSES 80-01 Blueprints (24"06") 80-02 Copies (8%2"xI I") 80-03 Copies (I I"x 17") 80-04 Copies (color) 80-05 Federal Express 80-06 Long Distance Faxes 80-07 Permit Fees This contract is hereby qualified by the following: ✓ All landscaping, irrigation, and lighting by others ✓ Environmental & jurisdictional work by others ✓ Structural report/opinions ✓ Subsurface hydrology reports/opinions ✓ Archaeology determinations ✓ Site plan to be provided by Client ✓ Title Search to be provided by Client P'.Nmi 2D05\Ot.559 Le--d Complex - Maimen — Facility Improvemen[slcontract\05559-contract-2 doc Page 8 of ] 0 December 20, 2005 I Coordination of miscellaneous expenses (check if applicable): Client will reimburse the Consultant for the actual cost of permits or fees required by applicable governmental entities obtained by the Consultant on behalf of the Client. A 20% surcharge will be ✓ applied to the application cost for this service. ✓ Client will reimburse Consultant for its out-of-pocket expenses related to employee travel. Client will reimburse Consultant for direct costs, such as reproduction, equipment rental, and delivery ✓ services (Federal Express). ✓ Client will reimburse Consultant for direct costs related to testing PVto}2005\D5.559 Lawnwood Complex - Maintemnce Facility Imptovement"ont,act\05559-con,ract-2. doc Page 9 of 10 D,:9,:mba 20, 2005 APPENDIX C COMPENSATION TO THE ENGINEER For the services set forth in Appendix B, Scope of Services, the fee compensation to the ENGINEER shall be as set forth herein. The term "L.S." indicates a Lump Sum fee for the tasks specified and is intended to be a fixed fee not subject to change without the agreement of both parties. The term "Hourly" indicates that the tasks specified will be performed on an hourly rate basis in accordance with the fee schedule set forth in Appendix "A" and the fee shown is an estimated budget figure only. PHASE 20 —PLANNING SERVICES 20-10 Prepare Site Plan S 1,200 L.S. 20-51 Project Representation S 1,800 Hourly Subtotal Phase 20 $3,000 PHASE 30—PRELIMINARY DESIGN SERVICES 30-01 Boundary Survey S 8,500 L.S. 30-08-A Specific Purpose Survey w/topo for Maintenance Building $ 3,490 Hourly 30-08-B Specific Purpose Survey w/topo for future softball fields S 670 Hourly 30-08-C Specific Purpose Survey w/topo for future baseball fields S 670 Hourly 30-08-D Specific Purpose Survey w/topo for future gymnasium/special needs shelter $ 670 Hourly Subtotal Phase 30 $14,000 PHASE 60 — CEI 60-03 Shop Drawing Review $ 350 Hourly 60-04 Pre -Construction Meetings $ 450 Hourly 60-32 Construction Engineering Observation $ 1,800 Hourly Subtotal Phase 60 $2,600 PHASE 80 — REIMBURSABLES 80-01 Reimbursables $ 4,800 80-07 Permit Fees 1600 Subtotal Phase 80 $6,400 TOTAL ALL PHASES $26,000 P.@4q-2005W5.559 Lawn dComplex-NI-t—n Fxilay Improvem .Wt .... d105559- .tr 1.2.doc Page 10 of 10 member 20, 2005 AGENDA REQUEST ITEM NO. C-11 TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): PUBLIC SAFETY DATE: January 10, 2006 REGULAR [ ] PUBLIC HEARING[ ] CONSENT [X] PRESENTED BY: JACK T. SOUTHARD PUBLIC SAFETY DIRECTOR SUBJECT: Certificate of Public Convenience and Necessity (CON) - Permission to Advertise for Public Hearing on Application of A Quality Care Transport for Class F CON BACKGROUND: See Attached Memorandum FUNDS WILL BE AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize permission to advertise for a public hearing on A Quality Care Transports application for a Class F CON to be held at 9:00 am on February 14, 2006. COMMISSION ACTION: CONCURRENCE: [ ] APPROVED [ ] DENIED [X] OTHER: boidgit6s Anderson Approved 5-0 County Administrator Review and Approvals County Attorney: j4gs aAt Management & Budget Originating De Other: Finance: (Check fo Copy only, if applicable) Purchasing: Other: Eff. 5/96 St. Lucie County Department of Public Safety Division of Emergency Management MEMORANDUM TO: Board of County Commissioners FROM: Jack T. Southard, Public Safety Direct DATE: January 4, 2006 REF: Certificate of Public Convenience and Necessity (CON) - Permission to Advertise for Public Hearing on Application of A Quality Care Transport for Class F CON BACKGROUND: A Quality Care Transport has submitted an application for a Class F Certificate of Public Convenience and Necessity to provide wheelchair transport services in St. Lucie,County. A copy of the application is attached. The Public Safety Director has reviewed the application and found it to meet the requirements of Chapter 1-12.5 of the Code of Ordinances. On December 14, 2005, the Emergency Medical Services Advisory Council reviewed the application and voted 6-1 absent (Jane Rowley). CONCLUSION/RECOMMENDATION: Staff recommends the Board of County Commissioners authorize permission to advertise for a public hearing on A Quality Care Transport application for Class F CON to be held at 9:00 p.m. on February 14, 2006. ST LUCIE COUNTY CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY APPLICATION 1. Applicant's name: d a oa l s- 9.ycr�d t�47 r ai Address: 7VZ �'�_a r y� Phone: "7 - !M- 095!/ 2. Applicant's Business is a ( ) Sole Proprietorship ( ) Partnership (Corporation If Applicant is a partnership list the name and address of each partner: Name: t,) A Address: If Applicant is a corporation list the Name and Address of the following: Name: ,9u (—,"R-e- /x-,n) Address:' 702 k)"ye2. President: 600,112:1 V. President: Secretary: , Treasurer: Date of Incorporation: Place of Incorporation: (If Applicant is doing business under a fictitious name, please attach evidence of compliance with Section 865.09, Florida Statutes.) 3. Applicant's Medical Director: Address: Phone: 4. Please attach a per + ;�„jster which includes the names of all Applicant's employees, position h; it relevant licenses held by the employee and the license numbers and e�:piration dates, as required by the State of Florida. 5. Please attach a vehicle roster which describes all vehicles Applicant proposes to use in St. Lucie County as well as the relevant license and registration numbers. 6. Please list how you handle radio communication from your base of operation in St. Lucie County to your vehicles and/or personnel out in the field of operation. 7. Please attach a current financial statement which includes a statement regarding whether or not Applicant receives Federal or other Public funds. If Applicant is a governmental unit, please provide statement of funds budgeted for this service. 8. Name of Applicant's insurance carrier and amount of liability coverage (per person and per occurrence). (Please attach Certificate of Insurance from such carrier.) 9. Area (s) proposed to be served by%%Applicant: F-I -Pe.r V , ST 6/Je-%.s (Also please provide a detailed map of service area.) 10. Address of base of operation from which the proposed area (s) are intended'to be served: (If the relevant base of operation has not been established, please indicate and describe the general area proposed for the location of the base of operation.) 02 70 Z C! 11. Proposed rate schedule: Please provide schedule of all rates for service currently applicable: ( In addition, please indicate whether applicant is willing to provide indigent transport service and community service during any emergencies). 12. Please provide detailed information on how you will affect existing services in the following areas: (a) cost, (b) quality of care, (c)availability (24 hour operation). 13. Date Applicant applied for or received license and permit (s) as required by Chapter 401, Florida Statutes and any applicable rules. (if license and permit(s) have been obtained, please attach copies. If not, please attach copy of completed application for the license and permit(s). Applicant's company. At a minimum please Appl 14. Please provide a narrative history completed training and certificates, (c) include: (a) three personal reference, (b) experience and personal integrity, (d) areas previously and/or currently served, (e) hospitals or other entities previously or currently served, (f) names and length of employment of key employees. 15. On. a separate sheet, please provide a justification for your application. Any relevant support documentation should be attached such as area survey you may have conducted, growth studies, population studies, needs assessment. 1g, Written documentation of a background check performed by the Florida Department of Law Enforcement (FDLE) on each of the applicant's personnel. 17. Please list any other Counties in the State of Florida or other States in which the applicant holds a Certificate of Public Convenience and Necessity. 18. Classification applying for: L =---- ignature of Applicant STATE OF FLO�RIDA cOUNTY OF The foregoing instrumentwasacknowledge before Me I'9 by this . 15 —day of ixi� - i .1.. 0 — 1 as - e (,i for Notary Public Slab of Florida d MaryGrace P Dutm . Mr" Explreoa09�200D47�212 Notary P ic, State of Florida Personally Known , or Produced Identification Type of Identification Produced EMs1EMSAPPP.11 07/13195 ravNmd 3112198 c W m 0 m .D r m m r cf) r r m m O z m r— 0 D m 0 z D m O O 0 m pp m O z m r O m m D m D X 9- rn.q -1 C On mrn -m n C m C F- z Nl a m C' Question 5 99 Ford E-250 1FTNS24L2XHC33714 Wheelchair Van 98 Ford E-250 1FBSS31LOWBB93262 Wheelchair Van Question 6 All drivers will have Nextel Radios Question 7 We are not accepting Medicaid or Medicare at this time. We will handle most work comp and self pays. INSURERS AFFORDING COVERAGE HNsuReo A QUALITY CARE TRANS It 2702 HOOKER ST FT PIERCE, FL 34947 S INSURANCE UVCKALtitri THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN PTO THE INSURED NALIED ABOVE FOR THE POLICY PERIOD INDICATED. WnW' ANY RERUIROMNT, TE21A OR CONDITION OF ANY CONTRACT OR OTHER OOCUUF.NT wn H RESPBCT TO WHICH THIS CERTIFr—ATE MAY BF - MAY KKrAIN, THE INSURANCE AFFORDED BY THE POUCEES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLU&IONS AND CONOITLO POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OF IN8UI4N+CE--- POLICY NIAbER _. DATE (MMNDIY'A TE fR11IID01YYf LIMBS GENERAL LIAML,TY EAai occ�wErac� a Cl1YL?RC,AL GENERAL LlABkrrY _ FDQ DAW,T>5 (Au1T mac 5nP S CLAIMS MADE OCCUR F. E7CP (Any We paned} is Appm FER: AUrOMOBIL6 UAINUTY ANY AUTO *U. OY"M AUTOS SCHECULEDAUTOS HIRED AUTOS NENLO'ANED AUTOS $10,000 X rPIP UM 25/5D NS i GARAGE UAM TY AM• Aum I RXOAAtLLWUTY :_� C=UR 7 CLAiVISMADE DEDUCTI8LE RETENTION a WARKIM 0OYI9IcMTn0w Am ampur "R8` UAaIlUTr PHY DAMAGE DED: $500.( 08202251-0 08202251-0 i �AGGR@6ATE `UCi9-COYPAI�AG6 a i Commmm SINGLE Uurr s i iEe kcidam) 000R,YLKMZY • �TpNaDn) S 08/16/05 02/16/06 BDDaY,NugY o�uwlc Is AUTOONL-r-EAACCDSNT -a OTHER TTLAN EA ACC, a AUTO ONLY. AGq S EACH 0OCVWW4Oe3 ACGIEGATE' a a a r l DISSM. uA dub, e a @L�D15EA9�E-Pp4CY1,fMR i - ESTIMATED VALUE 02/16/06 $9000.00 CERTIFICATE HOLDER I I ADDmaNAL 04LI1=7 INSURER L°TTER- CANCELLATIC"i SHOULD ANY OF THE ABOVE DESCRIBED POIL410 BE CANCELLE7 BEFORE THE EXPIRATIO - DAiE 'TLFSieoF, T41F :89UlHp 1NSlRlER wLL omeAVDR TD MAR 3 d DATE MW75•N i NDT,CE TD THE CERTIFICATE HDLDER NAM13 TO THE LEFT, BUT FAILLAE TO 00 SD 3iALL i - - TAP'OX NO CBLIGAT10M OR UAMM rY OF ANY KIND UPON 7HE MSUAER, ITS AGENTS OA R9PPMSENTATIVES. AUTHORIZED REPRES"TATTL e 1 1 i ACORDCORD � SS (7197) — — 9 ACORD CORPORATION 1988 P.O. Box 585846 Orlando, FL. 32858-5846 (772) 429-0954 office (772) 464-8344 fax (988) 429-2728 toll free "A" Quality Care Transportation, LLC Provid�g reds tff.. t h gwl-y IWO ayernrrl Torch OFFICE HOURS MON —FRI 8:0":00 AVAU-4Bt E. 24 HOURS A DAY 7 DAYS A WEEK F, FECTM DATE : September 7, 2005 AMBULATORY (Call for a quote) wUKEz..CSA.m one — way 5 mile min ( for all wheelchair transport) M.00 load @ $2.00 per mile S5o.00 load @ $2.00 per mile after hour rate S35.00 per hour wait time $25,00 no show fee ( for trips inside servicing areas) 'there will be a charge of one-way ,plus mileage on trips outside the service areas S100 min charge for wheekhairs scheduled for pickups between the hours of 12:00 a m to 7:00 am - STRETCHER RATES One — way 10 mile min for all stretcher transports $55.00 load @ S 2.50 per mile S100.00 load @, $2.50 per mile after rate hours $50.00 hour per wait time S50.00 no show fee ( for trips inside servicing areas) There will be a charge of one-way ,plus mileage on trips outside the service areas S100 min charge for stretchers scheduled for pickups between the hours of 12:00 am. to 7:00 am. Ray Williams Manager h�LPN- fo &"' cry Question 12 A. My rates are very competitive to the existing vendors B. I named my company what was most important to me, the Quality & Care in transportation. C. I will have someone available 24-7-365 CITY OF FORT PIERCE No. os-0002�77i OCCUPATIONAL LICENSE zoos - zoQs 00 ti. U.& * T • FoA P%rw, FL • 34M 7rl-460.2=" 37 � or 3M aummm 1 Qtlkf Y''T P.A4j TRIiiSPnXTITTnW ; RAV ELI TC riILLIAM-A JX r�+tar AG0W,. jJL RQOrry sT tosnoN Z202 soon&R to hweby &swMd to wpapa in tM toirowkV business, pmfwmion cw wcuWlan. CLASSIFICATIOX: 236 UNCLASSIFIED PHON$ AND MALL ONLY TRANSPORT WORKIKRS TO P KYS I CIAN3 , TKSRAPY FDR VORIEER' S CON? IN THE CITY OF FORT MRCE..". FOR THE PERIOD BEGKNNINO OW THEIST DAY OF OCTOBER AND E'4DMQ SPP: VKR 30. aftma Aki4 usy 88 • - 2005 Qy tom? TW Liao" bacanas nut wo vo d R Guano rtiwM, dwm*cahm. owe wo* Or d+-�NL.. CRY CLEW 1 upowwta o end xW" IrW kuuarce at an Oooupatw w Lear** *on rAK Aliow NEW r Pa*WAL FEE A A ooe *W y. rW alglmo *w Possoasor from cvmlduce vAlh any Csy tape or PewAt.TY . 00 oron&lm Ld=m m" {ta rf woM Irt a =aftrbo with Smow 9-24. Toil, 1 �� y ... - .C')•'l' .. :.�.r� �.•fie ... .r� -rwr e.. v.. .� ... �... '�' 14 September 1, 2005 Dear: St. Lucie County BOCC "A" Quality Care Transportation would like to take this opportunity to introduce our services to your area. Our company is a privately owned progressive business established in 2002 to provide unmatched transportation services. We assure you of professional, courteous and dependable transportation to your designated facilities. With our experience and expertise we are dedicated to providing the highest level of service with competitive rates. . All of our vehicles are licensed and insured and are guaranteed to be safe, clean, smoke free and soundly maintained. Our services include ambulatory, wheelchair, and non - emergency stretcher transport, specializing in workers compensation. Business hours are Monday thru Friday from 8:00 am until 6:00 pm; a member of our staff will also be on call 24 hours for extended access. It is our hope that we will establish an affiliation with you to service your transport needs. Regards, Ray Williams Operations Manager Question 14 A. Gregory A. Meeks, PA 407-896-1872 Dr. Jerome Adams 407-425-7647 Corporal Reginald O. Hosey 321-228-2278 B. N/A C. In the industry over 5 yrs D. N/A E. N/A F. Ray Williams(3yrs) Question 15 I was born and raised here in Fort Pierce, the majority of my family still resides in the community. I have seen the growth in the area and the need for a great transportation company. I� PIERSUP POLICE DEPARTMENT 920 S U.S. #1 • P.O. BOX 1149 FORT PIERCE, FLORIDA 34954-1149 . (772) 468-1805 RECORD CHECKS REQUESTED•THROUGH THE MAIL ARE $2.00 EACH. In order to authorize the disclosure of such information to the requesting party, there requests must include the notarized signature of the individual whose record is to be disclosed. NAME R�1� �1► 5 IIJI II IG(YI�S I�. DATE OF BIRTH Be advised that on this date I have checked the records of the Fort Pierce Police Department and found that the above name supplied to us has: NO CRIMINAL RECORD FOUND ON FILE AT THE FORT PIERCE POLICE DEPARTMENT NO MAJOR TRAFFIC VIOLATIONS FOUND ON FILE AT THE FORT PIERCE POLICE DEPARTMENT V POLICE RECORD ON FILE AT THE FORT PIERCE POLICE DEPARTMENT FINGERPRINTS DO NO SUPPORT THIS RECORD CHECK. DISPOSITION OF THE CASE CAN BE OBTAINED BY THF,,CLERK OF THE COURTS (772) 462-6900 BY Dort Pierce Police Department Records Division DATE Q — N - DATE OF ARREST tio� t3'C1q CASE NUMBER. qU I q99 MM ►a-�a��Qq 0�y I9gq MM a gc419Q9MMAa alao��s qLi lggq MMq gytgqq NM3 ay lgg9 MM,43 FORT PIERCE POLICE DEPT. 920 SOUTH U.S. #1 P.O. BOX 1149 FORT PIERCE, rR 34954 CHARGES (,o ,I-eS5 c-LecIG _ rcakKL+- c'W+ Question 17 None Question 17 None 1. 2. 1. 2. St. Lucie County Mosquito Control District www.co.st-lucie.fl.us Joseph E. Smith, Chairman District No.1 Paula A. Lewis, Vice Chairman District No. 3 Doug Coward District No. 2 Frannie Hutchinson District No. 4 Chris Craft District No. 5 AGENDA January 10, 2006 MINUTES Approve the minutes from the meeting held on December 20, 2005. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 12, 13 and 14 PURCHASING A. Bid Waiver and Sole Source declaration for the purchase of three (3) Adapco monitor devices and London Sprayers for the Mosquito Control District — Consider staff recommendation to approve the bid waiver and sole source declaration for the purchase of three (3) Adapco monitor devices and London Sprayers for the total amount of $37,350.00. B. First Amendment to Work Authorization No. 13 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C. — Consider staff recommendation to approve the First Amendment to Work Authorization No. 13 to Contract #03-05- 395 with Hazen and Sawyer Engineers, P.C., which amends the work schedule, and authorization for the Chairman to sign the amendment as prepared by the County Attorney. C. First Amendment to Work Authorization No. 11 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C. — Consider staff recommendation to approve the First Amendment to Work Authorization No. 11 to Contract No. CO3- 05-395 with Hazen and Sawyer Engineers, P.C., which amends the work schedule, and authorize the Chairman to sign the amendment as prepared by the County Attorney. D. First Amendment to Contract C04-02-101 with Blue Water Marine for the construction of Blind Creek Park Fishing Pier and Crabbing Docks — Consider staff recommendation to approve the First Amendment to Contract C04-02-101 with Blue Water Marine (amendment raises the square foot unit Fishing Pier pricing by $1.80/square foot and the square foot unit Crabbing Dock pricing by $1.38/square foot), and permit the Chairman to sign the Amendment as prepared by the County Attorney. E. Mosquito Control uses the state program - Vector Control Management System (VCMS), and Locher is the sole authorized manufacturer, provider, and integrator for Telemetry Water Level Monitoring Systems that are compatible with the existing VCMS — Consider staff recommendation to approve the bid waiver and sole source declaration for the purchase of Telemetry Water Level Monitoring Systems, and permission for the Chairman to sign the contract not to exceed $150,000.00 as prepared by the County Attorney. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, Individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. 12/22/05 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #12- 17-DEC-2005 TO 22-DEC-2005 FUND SUMMARY- MOSQUITO FUND TITLE EXPENSES 145 Mosquito Fund 26,692.65 145821 IRL 2004 License Plate Grant 5,849.00 145822 Wildcat Cove Salt Marsh Restoration 6,130.00 GRAND TOTAL: 38,671.65 PAGE PAYROLL 0.00 0.00 0.00 0.00 12/30/05 ST. LUCIE COUNTY - BOARD PAGE 1 FZABWARR WARRANT LIST #13- 23-DEC-2005 TO 30-DEC-2005 FUND SUMMARY- MOSQUITO FUND TITLE EXPENSES PAYROLL 145 Mosquito Fund 349,496.50 31,013.98 GRAND TOTAL: 349,496.50 31,013.98 01/09/06 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #14- 31-DEC-2005 TO 06-JAN-2006 FUND SUMMARY- MOSQUITO FUND TITLE EXPENSES 145 Mosquito Fund 790,280.08 GRAND TOTAL: 790,280.08 f PAGE 1 PAYROLL 0.00 0.00 MOSQUITO CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: December 20, 2005 Convened: 7:10 p.m. Tape: 1 Adjourned: 7:11 p.m. Commissioners Present: Chairman, Joseph E. Smith, Doug Coward, Paula A. Lewis, Chris Crag, Frannie Hutchinson Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Millie Delgado -Feliciano, Deputy Clerk MINUTES It was moved by Com. Hutchinson, seconded by Com. Craft, to approve the minutes of the meeting held December 13, 2005, and; upon roll call, motion carried unanimously. 2. GENERAL PUBLIC COMMENTS None 3. CONSENT AGENDA It was moved by Com. Craft, seconded by Com. Hutchinson, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. I. Warrant List The Board approved Warrant List No. 11. 2. MOSQUITO CONTROL Budget Resolution No. 05-006,05-007,05-008,05-009 to carry over grant funds not expensed during the 2004-2005 fiscal year- The Board approved Budget Resolution No. 05-006 in the amount of $9,930,00; 05-007 in the amount of $5,849.00; 05-008 in the amount of $9,371.00 and 05-009 in the amount of $9,669.00. There being no further business to be brought before the Board, the meeting was adjourned. A Chairman Clerk of Circuit Court 9 TO: MOSQUITO CONTROL DISTRICT SUBMITTED BY (DEPT): Purchasing AGENDA REQUEST ITEM NO. 2A DATE: 1/10/06 REGULAR( ) PUBLIC HEARING () CONSENT (X) PRESENTED BY: Ed Parker, Purchasing Director SUBJECT: Bid Waiver and sole source declaration for the purchase of three (3) Adapco monitor devices and London Sprayers for the Mosquito Control District. BACKGROUND: Mosquito Control uses the state program - Vector Control Management System (VCMS), which is only compatible with the Monitor 3 system from Adapco. Based on the current system, any other system would require additional costs and programming. FUNDS AVAILABLE: Account #145-6230-564000-600 (Machinery & Equipment) PREVIOUS ACTION: Please see the attached memorandum from Jim David, Mosquito Control Director. RECOMMENDATION: Staff recommends approval of the bid waiver and sole source declaration for the purchase of three (3) Adapco monitor devices and London Sprayers for the total amount of $37,350.00. COMMISSION ACTION: aQ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney:(X)_95V\ Originating Dept: Finance: (Check for Copy only, if Applicable) Coordination/Si gnatures Mgt. & Budget:(X) f Other: CONCURRE o nderson County Administrator Purchasing Mgr.:(X) Other: M°9SQUITO CONTROL DISTR TEL:561-462-1565 Jan 03'06 9:46 No.004 P.02 JUbTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manual, the Proposed procurement described below Is being procured pursuat to the guidelines on Sole Source Procurement. A good faith review of available sources has been made and there Is only one source for the required supply, Services or construction item, We propose to prooure the following: 3 - Adepco Monitor 3L, 3 - MFCIII pump/box 3-London Pog Model 18-20 No pump As a sate source procurement from: Name of Company: _ Alan, Inc Contact Name: Chris Pederson Phone: (800)367-0859 The basis forthlgsole source determlrtation and the reason no other vendor Is suitable Is; Attached documentation Enter d.swiptlon of goode or eewrow to be pmured Enter nerve or sole aaures ow**dfng. Enter the debnnlnatbn end boels ibr sore source procurement Attseh ** amm maw fitim rarow *W depwunent Approwd pumhowng Drtrctor DbmpproviW ( M10 Olr4ctor Date MOSQUITO CONTROL DISTR TEL:551-462-1565 Jan 03'06 9:46 No.004 F.03 MOSQUITO CONTROL DISTRICT MEMORANDUM T0: Ed Parker, Pu seling0rector FROM; June* R- David, Mosquito Control Director DATE: DecerrAW 9, 2005 SUBJECT: Machinery & Equipmeet Attached to the proposal from Adepco, Is a sole source letter from Adapco Inc, for the Monitor 3L GPS devices and London Sprayers which we have budgeted In our Machinery & Equipment Account In addition, we have also provided a letter from ACR, the Contracmr providing the state Vector Control Management System, stating that our current form of the Spray -Log potion of the VCMS state reporting program, runs only with the Monitor 3 system from Adepco. Based on the state program format we already use, only the Monitor 3 does notrequire additional costs and additional programmiing to operate in our form of the stale reporting system. Otherwise, we would have to pdy for additional programming and operate two independentsyshmm, then somehow payb develop a program to consolidate their Inibrmation, to report our chemical usage tO the state. On that basis, and based on the fact that we originally bid the system and Adapco Inc. was the only bidder at that time, and that only the London Fog sprayers come pre -interfaced electronically to the Monitors, we would Ike to waive the bid process and commit to the Monitor 3L and London Fog quotation provided by Adapco. Co: ft MOSQUITO CUNTRUL DISTR TEL:561-462-1565 Jan 03'06 9:47 No.004 P.04 A.mpco more in control"` January 1, 2006 TO WHOM IT MAY CONCERN; This document is Intended to serve as certified confirmation that ADAPCO, Inc, Is the sole source designer, manufacturer, and distributor of the Monitor TM series of GP5-based variable flow systems. This sole source letter Includes Monitor TM series vehicle hardware, MonitorTm pump control Interface requiring MFC or FMI chemical pumps. Tracker and GeoTracker client software packages. Should you have any questions or need additional information, please contact me at (407) 330-4800. Best Regards, William H. Reynolds Chief Operating Officer . 2800 SOUTH FINANCIAL COURT • SANFORD, FLORIDA 32773-8118, U.S.A.. (407) 330-4800 • (800) 307=0859 . FAX (888) 330-9888 s e-mail: Info(Me-9dapeo.com MOSQUITO CONTROL DISTR TEL:561-462-1565 Jan 03'06 9:V No.004 P.05 Lloyd Goldsmith -TEXT, him page Lloyd: The current version of SprayLog was designed to specifically support the data formats coming from the Adapco Monitor RL-3. We have had a good working relationship with Adapco and they have expressed a willingness to share additional data formats with us as needed from other versions of their equipment. There would be some custom programming and consulting fees associated with creating variations that support other data formats but it is certainly within the realm of our capabilities. Likewise, we encourage others vendors to work with us so that the basic 5prayLog concept and Interface can be extended to support other types of equipment Including that from other spray equipment manufacturers who would like to Incorporate their data stream Into a VCMS-compatible format. If you can let me know what other equipment you are considering, and can also provide the details of the data format being considered, we can develop an appropriate quotation for Integratlon with VCMS. Peter Nelson President Advanced Computer Resources Corp. 100 Perimeter Road Nashua, NH 03063-1301 603,886,6488 TEL 603,817.1859 MOBILE 603.595.1324 FAX peterascrcorp.com EMAIL From: Lloyd Goldsmith <LLOYDG@stlucieco.gov> Date: Thu, 01 Dec 2005 11:35:59 -0500 To: <techsupport@acrcorp.com> Subject: Spraylog for Adapco Good Morning, We have Adapco Monitor Ts and are using the spraylog module In VCMS, Can this module be used with any other control system or Is it solely for Monitor 3. MUSQUITU CUNTRUL DISTR TEL:561-462-1565 Jan 03'06 9:48 No.004 P.06 Lloyd Goldsmith - TEXT. htm _ page 2 Thank you Lloyd Lloyd Goldsmith Entomological Inspector III St. Lucle Co. Mosquito Control 3150 Will Fee Rd. Ft. Pierce FI 34982 Phone: (772) 462-1267 Fax: (772) 462-2564 E-Mall: A' g(Mstlucieco.aay MOSQUITO CONTROL DISTR TEL:561-462-1565 Lloyd 2oldsmith - TEXT.htm Jan 03'06 9:48 No.004 P.07 Pape 1 Lloyd, The idea behind SprayLog was to allow users to import sprayer data into VCMS from any truck sprayer, However, as it stands now Adapco has been the only company to step up and work with us integrating their data into VCMS. As such, the current version of 5prayLog is set up to handle only Monitor 3 data. So in short, if you have another spray system in mind that you would like to see integrated into VCMS please let me know and I can come back to you with a more complete response as to whether or not it will be compatible with SprayLog. Edward Fitzgerald Consultant Advanced Computer Resouroea Corp. 100 Perimeter Rd. Naahua NH 03063 603.886.6488 (Office) 603.459.o216 (Tech support) 603.557.5133 (Mobile) edwardeacrcorp.com Lloyd Goldsmith wrote: Good Morning; We have Adapco Monitor 3's and are using the spraylog module in VCMS, Can this module be used with any other Control system or is it solely for Monitor 3. Thank you Lloyd Lloyd Goldsmith Entomological Inspector III St. Lucie Co. Mosquito Control 3150 Will Fee Rd. Ft. Pierce FI 34982 Phone: (772) 462-1267 Fax: (772) 462-2564 E-Mai l : ll o vd&@ stl uc ieco.&v MOSQUITO CONTROL DISTR TEL:561-462-1565 VCMS SprayLogTM Jan 03'05 9:48 No.004 P.08 Page 1 of 2 HOME I, W I M I MOBILE I AVL I VCMs I VLL S VCMS SprayLogTm MlimA= P41nnn/np and Ans/yola for Aer1a1and B%vnd spray/ng 0p*AW0j" VCMS SprayLogl" - fbr Adapco ULV sprayers The VCMS SprayLog*" module for integrating Adapco Monitor 3 ULV spray equipment data Is now available for the VCMS Sybase database platform, SprayLog functionality has been embedded In the VCMS database as an add -on module to offer seamless Integration of Adapco spray mission data. SprayLog leverages the Integrated GIS Interface Kit capabilities of VCMS to display maps of spray missions without leaving the VCMS database environment. A variety of spatial analyses including buffering or spray run paths Is easily accomplished within one centralized database. You don't need to be running multiple, standalone progams on the same computer to generate spray mission reports or maps. With SprayLog for Adapco data Integration Included In VCMS, all regulatory reporting of pesticide treatments becomes a simple push-button operation. Spray mission data can be output In VCMS's standardized PestVlewM XML data format, simplifying monthly reporting and maintaining a consistent and accurate audit trail for all treatment data. me 5prayLoa for Adaoco_da , sheet View these animated tours of_%xayLog for a quick overview on how the VCMS SprayLog for Adapco module works. http://ww-w.ar,rcorp.com:8080/aer_corp/produc&spraylog/SI Adapco 11/29/2005 MUSOUITU CONTROL DISTR TEL:561-462-1565 VCMS SprayLogTM Jan 03,06 9:49 N0.004 P.09 Page 2 of 2 http://www,acrr.orp.com:8090/acr corp/producis/spraylog/Sl,-Adapco 11 /29/2005 MOSQUITO CONTROL DISTR TEL:561-462-1565 Jan 03'06 9:50 No.004 P.10 Page 1 of 1 Overview The VCMS SpmyLogTM module was designed to offer third party equipment manufacturers a way to easily connect their ULV spray equipment and associated data with the YCMSTM database. The benefit of this approach is that all data is centrally managed in one consistent and comprehensive database application, as opposed to having to manage multiple streams of data housed in various standalone applications. Spray mission data imported into the VCMS database automatically creates the corresponding work records and pesticide treatment information used to provide a complete organizational picture on all mosquito control operations and field work. The VCMS SprayLogTM module supports an interated.,GIS/GPS,maUU�eapability_ via the VCMS.1erface KitTM to spatially display spray mission activities. Thematic maps showing actual pump data rates along with the location tracking history of the vehicle can easily be created and centrally managed. Other features include buffering of spray tracks and tight integration with trapping, collection and other VCMS arbovirus surveillance data. All pesticide information gathered and managed by the VCMS SprayLog module can be shared using standard XML data reporting tools incorporated into the core VCMS product. This also means that spray mission data from multiple organizations can be aggregated and managed in a single centralized 1 e90aewTM database in order to provide a regional or statewide view of spray mission activities and pesticide use patterns. The VCMS SprayLog module was designed to accomodate the unique and diverse needs of various ULV spray equipment manufacturers. The system can accept data from vendors that offer their own vehicle tracking capabilities, or can be coupled with ACR's real-time ychiclLtrack g and mobile,feld dat"911ection technology, The VCMSTM database and SprayLogTM module is supported on Sybase, Oracle and Microsoft SQL Server database platforms. ACR welcomes inquiries from any spray equipment manufacturer that would like to leverage the VCMS database architecture as a way to centrally manage and control spray mission data, http://www,urcorp.com:8080/aer corp/products/spraylog/contcnts 11/29/2005 MOSQUITO CONTROL DISTR TEL:561-462-1565 Jan. 03'06 9:50 No.004 P.11 . 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OKA tas am MOSQUITO CONTROL DISTR TEL:561-462-1565 Jan 03'06 11:02 No.005 P.02 INTERNAL REQUISITION AUTHORIZATION For Warehouse Orders and Other Quotations DoPortment: Mosquito Control District 7R*q,# leric; ah Fund: 146-t3230-5040004tkp 12 629 Dellwr to: 3150 Will Fee Road, Ft Pierce, FL 34982 Number: 4737 Name: Ads co Inc AGENDA REQUEST TO: MOSQUITO CONTROL DISTRICT BOARD SUBMITTED BY (DEPT): Purchasing Department ITEM NO. 2B DATE: 1/10/06 REGULAR() PUBLIC HEARING ( ) CONSENT (X) PRESENTED BY: Ed Parker, Purchasing Director SUBJECT: First Amendment to Work Authorization No. 13 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C. BACKGROUND: Please see the attached memorandum. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: Please see the attached memorandum. RECOMMENDATION: Staff recommends approval of the First Amendment to Work Authorization No. 13 to Contract #03-05-395 with Hazen and Sawyer Engineers, P.C., which amends the work schedule, and authorization for the Chairman to sign the amendment as prepared by the County Attorney. COMMISSION ACTION: [*APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney:(X) �5 i✓� Originating Dept: Finance: (Check for Copy only, if Applicable) Coordination/Signatures Mgt. & Budget:;( ) TMU CONCURRENC ou Anderson County Administrator Purchasing Mgr.:(X) Other: BOARD OF COUNTY COMMISSIONERS MEMORANDUM To: Mosquito Control District Board From: Ed Parker, Purchasing Director Date: January 4, 2006 PURCHASING DEPARTMENT Ed Parker, Director Re: First Amendment to Work Authorization No. 13 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C. Background: On December 14, 2004, the Board approved Work Authorization (WA) No. 13 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C. for repairs to the existing dike and to provide additional stabilization along impacted areas. The Mosquito Control Department is now requesting approval of Amendment No. 1 to WA No. 13, which will amend the work schedule. Recommendation: Staff recommends approval of the First Amendment to Work Authorization No. 13 to Contract #03-05-395 with Hazen and Sawyer Engineers, P.C., and authorization for the Chairman to sign the work authorization as prepared by the County Attorney. EP/jc FIRST AMENDMENT TO WORK AUTHORIZATION NO. 13 Engineering Services Related to Stormwater Management CO3-05-395 For Post Hurricane Impoundment Rehabilitation Phase II Pursuant to that certain Agreement Between County and Engineer for Continuing Professional Engineering Services (the "Agreement') between St. Lucie County (the "County") and Hazen and Sawyer, P.C., Inc., (the "Engineer") dated May 13, 2003, the Engineer agrees to provide the additional Scope of Services described in Exhibit "A" and for the additional Compensation described in Exhibit "B". All services provided under this Work Authorization shall be completed according to the schedule described in Exhibit "C". IN WITNESS WHEREOF, the County and the Engineer have executed this Work Authorization, this day of 12005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA ma DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: HAZEN AND SAWYER, P.C. BY: Print Name: Title: AMENDED EXHIBIT "C" WORK SCHEDULE St. Lucie County Mosquito Control District Post Hurricane Impoundment Rehabilitation Phase II Task Task 1 - Preconstruction Survey Task 2 - Design Services Task 3 - Construction Services Task 4 - As -Built Certification Time to Complete from Notice to Proceed 12 weeks Complete by April 30, 2006 Complete by April 30, 2006 To be Determined 1A 0 AGENDA REQUEST TO: MOSQUITO CONTROL DISTRICT ITEM NO. 2C DATE: 1110/06 REGULAR( ) PUBLIC HEARING( ) CONSENT (X) PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasing Director SUBJECT: First Amendment to Work Authorization No. 11 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C. BACKGROUND: See the attached memo. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: Please see the attached memo. RECOMMENDATION: Staff recommends approval of the First Amendment to Work Authorization No. 11 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C., which amends the work schedule, and authorization for the Chairman to sign the amendment as prepared by the County Attorney. COMMISSION ACTION: (% APPROVED () DENIED ( ) OTHER Approved 5-0 Coordination/Signatures County Attorney ( X) ; I �� Mgt. & Budget ( Originating Dept. ( ) Other( ) Finance: (check for copy, only if applicable) CONCURREN , '— /Z-- � OU NDERSON COUNTY ADMINISTRATOR Purchasing (X) _ Other( ) t BOARD OF COUNTY COMMISSIONERS MEMORANDUM To: Mosquito Control District Board From: Ed Parker, Purchasing Director Date: January 4, 2006 PURCHASING DEPARTMENT Ed Parker, Director Re: Work Authorization No. 11 to Contract No. CO3-05-395 with Hazen and Sawyer . Engineers, P.C. BACKGROUND: On May 13, 2003 the Mosquito Control District Board entered into a contract with Hazen and Sawyer Engineers, P.C. to provide continuing professional engineering services. On November 10, 2004 the Board approved Work Authorization No. 11 for Post Hurricane Impoundment Rehabilitation. RECOMMENDATION: Staff recommends approval of the First Amendment to Work Authorization No. 11 to Contract No. CO3-05-395 with Hazen and Sawyer Engineers, P.C., and authorization for the Chairman to sign the amendment as prepared by the County Attorney. EP/jc i FIRST AMENDMENT TO WORK AUTHORIZATION NO. 11 Engineering Services Related to Stormwater Management CO3-05-395 For Post Hurricane Impoundment Rehabilitation Pursuant to that certain Agreement Between County and Engineer for Continuing Professional Engineering Services (the "Agreement") between St. Lucie County (the "County") and Hazen and Sawyer, P.C., Inc., (the "Engineer") dated May 13, 2003, the Engineer agrees to provide the additional Scope of Services described in Exhibit "A" and for the additional Compensation described in Exhibit "B". All services provided under this Work Authorization shall be completed according to the schedule described in Exhibit "C". IN WITNESS WHEREOF, the County and the Engineer have executed this Work Authorization, this day of , 2005. ATTEST: DEPUTY CLERK BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA M CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: HAZEN AND SAWYER, P.C. AN Print Name: Title: n AMENDED EXHIBIT "C" WORK SCHEDULE St. Lucie County Mosquito Control District Post Hurricane Impoundment Rehabilitation Task Task 1 - Project Coordination Task 2 - Preconstruction Survey Task 3 - Design Services Task 4 - Construction Services Task 5 - As -Built Certification Time to Complete from Notice to Proceed N/A 4 weeks Complete by April 30, 2006 Complete by April 30, 2006 To be Determined AGENDA REQUEST TO: MOSQUITO CONTROL DISTRICT BOARD ITEM NO. 2D DATE: 111012006 REGULAR( ) PUBLIC HEARING( ) CONSENT (X) PRESENTED BY: SUBMITTED BY (DEPT): Purchasing Department Ed Parker, Purchasing Director SUBJECT: First Amendment to Contract C04-02-101 with Blue Water Marine for the construction of Blind Creek Park Fishing Pier and Crabbing Docks. BACKGROUND: Please see the attached memorandum. FUNDS AVAILABLE: Accounts: #145-6230-563000-6953 Imp O/T Bldg — Blind Creek #145820-6230-563000-6953 Imp O/T Bldg — Find/Blind Creek #145114-6230-563000-6953 Imp O/T Bldg — NOAA/Blind Creek PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends that the Board approve the First Amendment to Contract C04-02-101 with Blue Water Marine (amendment raises the square foot unit Fishing Pier pricing by $1.80/square foot and the square foot unit Crabbing Dock pricing by $1.38/square foot), and permit the Chairman to sign the Amendment as prepared by the Cour y Attorney. [][APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney:(X) Originating Dept: Finance: (Check for Copy only, if Applicable) Doug Anderson County Administrator Coord i nation/Sin natures Mgt. & Budget:;(x) Aile,Purchasing Mgr.:(X) l�G� Other: 1 Other: PURCHASING DEPARTMENT MEMORANDUM TO: Mosquito Control District Board FROM: Ed Parker, Purchasing Director DATE: January 4, 2006 RE: First Amendment to Contract C04-02-101 with Blue Water Marine for the construction of Blind Creek Park Fishing Pier and Crabbing Docks. Backqround: On February 24, 2004, the Board awarded Bid No. 04-108 to Blue Water Marine for the construction of Blind Creek Park Fishing Pier and Crabbing Docks. The Mosquito Control Department is now requesting approval of the First Amendment to Contract #04-02-101 (attached) as prepared by the County Attorney. Recommendation: Staff recommends that the Board approve the First Amendment to Contract C04-02-101 with Blue Water Marine (amendment raises the square foot unit Fishing Pier pricing by $1.80/square foot and the square foot unit Crabbing Dock pricing by $1.38/square foot), and permit the Chairman to sign the Amendment as prepared by the County Attorney. FIRST AMENDMENT TO FEBRUARY 24, 2004 CONTRACT BETWEEN ST. LUCIE COUNTY AND BLUE WATER MARINE CONSTRUCTION, INC. THIS FIRST AMENDMENT, is made and entered into this day of 2005, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and BLUE WATER MARINE CONSTRUCTION, INC. or his, its or their successors, executors, administrators, and assigns (the "Contractor"). WHEREAS, on February 24, 2004 the parties entered into a contract for the construction of Blind Creek Park Fishing Pier and Crabbing Docks; and, WHEREAS, the parties desire to amend the Contract to exercise the first one-year option to extend the terms and conditions of the Contract to use the square foot pricing on an as needed basis and allow the 5% increase for the first renewal period. NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to amend the Contract as follows: Paragraph 6. TERM AND TIME OF PERFORMANCEIDELAY AND EXTENSIONS OF TIME shall be amended to read as follows: 6. TERM AND TIME OF PERFORMANCE/DELAYS AND EXTENSIONS OF TIME Unless terminated as provided for herein, the term of this Contract shall be for a period of Three (3) years from the date first written above. Upon mutual agreement, the parties may extend the terms of the Contract for one additional one-year term. The Contract will allow for a pricing increase for the renewal periods only pursuant to section 8 of this Contract. Contractor agrees that all unit pricing will be held firm for the initial two-year term of this Contract. BLIND CREEK PARK FISHING PIER/ELEVATED OBSERVATION DECK/CRABBING DOCKS (3): The Contractor shall begin work within ten 10) calendar days after the signing, execution and delivery of written notice to proceed, and shall guarantee completion of the Contract on or before July 1, 2004. Commencement of the Work by the Contractor shall be deemed a waiver of this notice. The Work shall be conducted in such a manner and with sufficient labor, materials, tools, and equipment necessary to complete the Work within the time limit set forth in the Contract. In the event the construction schedule as set forth in the Contract documents is changed, the Contractor shall notify the County, in writing, of the change in schedule. Such schedule change shall not, however, extend the time for completion unless approved by the County in writing. ADDITIONAL PROJECTS PURSUANT TO THE PER SQUARE FOOT PRICE: The Contractor shall begin work within ten (10) calendar days after the signing, execution and delivery of written notice to proceed, and shall guarantee completion of the Contract pursuant to the written notice to proceed. Commencement of the Work by the Contractor shall be deemed a waiver of this notice. The Work shall be conducted in such a manner and with sufficient labor, materials, tools, and equipment necessary to complete the Work within the time limit set forth in the Contract. In the event the construction schedule as set forth in the Contract documents is changed, the Contractor shall notify the County, in writing, of the change in schedule. Such schedule change shall not, however, extend the time for completion unless approved by the County in writing. In the sole opinion of the County, should the organization of the Contractor, or its management, or the manner of carrying on the Work be manifestly incompetent, or inadequate to do the Work specified within the stated time, then the County shall have the right to take charge of the Work and finish it and provide the labor, materials and equipment necessary to complete the Work as planned within the required time and to charge the cost of all such Work against the Contractor and his, or its Surety shall be held responsible therefore. The Contractor fully understands and agrees that the County shall not pay for any obligation incurred or expenditure made by the Contractor prior to the effective date of the notice to proceed described above, unless the County authorizes such payment in writing. As the Contractor's sole and exclusive remedy for delay, the County may grant an extension of the contract time, when a critical item of Work is delayed by any factors contemplated or not contemplated at the time of the bid. Such extension of time may be allowed for delays occurring during the contract time period or authorized extension of the contract time. All claims for extension of time shall be made in writing to the County. Claims for delay due to inclement weather (i.e., beyond the 10 year mean average) shall be made by the 10th day of the month following the month of the delay. 2 All other claims shall be made no more than twenty (20) days after the commencement of the delay. Claims made beyond these time limits shall be null and void. Requests for extension of time shall be fully documented and shall include copies of daily logs, letters, shipping orders, delivery tickets, and other supporting information. In case of a continuing cause of delay only one (1) claim is necessary. Normal working weeks are based on a five (5) day week. All authorized extensions of time shall only be done by Change Order. 2. Paragraph 8. CONTRACT PAYMENT/PRICING shall be amended to read as follows: 8. CONTRACT PAYMENT/PRICING The County shall pay the Contract for the performance of this Contract and completion of the project in accordance with the Contract Documents, subject to adjustment by change order, the total estimated amount in current funds being: $99,110.00 (Ninety- nine Thousand One Hundred Ten and 00/100). The contract allows for additional work to be performed by square foot unit pricing to be held firm, for the initial two year term as follows: Square foot unit pricing Fishing Pier: $ 36.00/square foot Square foot unit pricing Crabbing Docks:$ 27.50/square foot The third year of the contract will be as follows Square foot unit pricing Fishing Pier: $ 37.80/square foot Square foot unit pricing Crabbing Docks:$ 28.88/square foot Should both parties agree to exercise the option to renew the Contract, the County will allow up to a 5% (Five Percent) increase for the final one-year renewal period. 3. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. [THE NEXT PAGE IS THE SIGNATURE PAGE] 9 IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: DEPUTY CLERK BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA AN CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY WITNESSES: BLUE WATER MARINE CONSTRUCTION, INC. am Print Name: Title: 4 N TO: MOSQUITO CONTROL DISTRICT SUBMITTED BY (DEPT): Purchasing AGENDA REQUEST ITEM NO. 2E DATE: 1 /10/06 REGULAR( ) PUBLIC HEARING () CONSENT (X) PRESENTED BY: Ed Parker Purchasing Director SUBJECT: Bid Waiver and sole source declaration for the purchase of Telemetry Water Level Monitoring Systems. BACKGROUND: Locher Environmental Technology, LLC, is the sole authorized manufacturer, provider, and integrator for Campbell based Telemetry Water Level Monitoring Systems that are also compatible with the existing Trihedral software data management and monitoring system. FUNDS AVAILABLE: Account #145-6230-564000-600 (Machinery & Equipment) #145-6230-534000-600 (Contractual Services) #145-9910-599300-800 (Reserves) PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends approval of the bid waiver and sole source declaration for the purchase of Telemetry Water Level Monitoring Systems and maintenance and monitoring of those systems, from Locher Environmental Technology, LLC, and permission for the Chairman to sign the contract not to exceed $150,000.00 as prepared by the County Attorney. COMMISSION ACTION: [x APPROVED [ ] DENIED [ j OTHER: Approved 5-0 County Attorney:(X) Originating Dept: Coordination/Signatu s. I, JJ�� Mgt. & Budget:(X)(J Other: CONCURRENCE: :1;7- Doug Anderson County Administrator 4,10 Purchasing Mgr.:(X)— Other: Finance: (Check for Copy only, if Applicable) r MEMORANDUM TO: Mosquito Control District Board FROM: James R. David, Mosquito Control Director DATE: January 4, 2006 SUBJECT: Bid Waiver and sole source declaration for the purchase of Telemetry Water Level Monitoring Systems. BACKGROUND: An integrated Cellular Monitoring System capable of withstanding the salt -water environment of a mosquito impoundment was approved by the Board on May 25, 2004 for the Bear Point Mitigation Bank. The purpose of the equipment was to provide telemetry transmission of Impoundment water level and water quality data necessary to meet Florida Department of Environmental Protection permit conditions for development of a Hydrological Model and multi -year success criteria monitoring. The system equipment purchase was awarded to Locher Environmental Technology, LLC. (Locher) the sole authorized dealer and integrator of the multi -disciplinary equipment involved in the project (combining water quality, water level data, and pump and aerator operations tracking with cell -based telemetry). This Telemetry Water level monitoring project is proposed to be expanded to ten additional pump stations in 2006, and cover both approved equipment purchases, monitoring and service of the equipment and software, and emergency maintenance, at a total of $150,000. Approval for a bid waiver and sole source declaration is requested. RECOMMENDATION Staff recommends approval of the bid waiver and sole source declaration for the purchase of Telemetry Water Level Monitoring Systems and maintenance and monitoring of those systems, and permission for the Chairman to sign the contract not to exceed $150,000.00 with Locher Environmental Technology, LLC„ the Sole Systems Integratorfor the Campbell Scientific Equipment being used. i FROM :LOCHER ENVIRONNENTALTECHNOUDGY FAX NO. :4433470534 Dec. 02 2005 04:22FM F_' IqCAMPBELL SCIENTIFIC INC. e1B W- 1900 N, Loin, Udah 84321-1783 f• 9'f� T53-03 t2 - r4X {�35� T6o 4[ 117 w+wv cempbd na orn SOLE SOURCE CERTIFICATION December 2, 2006 To Whom It May Concern: This Letter certifies that Locher Environmenatal Technology, LLC located in Lakeland, F[_ is the authorized manufacturers' representative in the State of Florida for Campbell Scientific Inc. If you have additional questions, please contact me. T yo d packer Sales Administrator Campbell Scientific, Inc. 815 West 1800 North Logan, Utah 84321-1784 Phone:......... (435) 750-9531 Fax: ............. (435) 750-9671 Email: jeclacampbellscl.com cj-.)' E3 ro CD C MOSQUITO CONTROL DISTR TEL:561-462-1565 Jan 04'06 13:11 No.002 P.02 JUSTIFICATION FOR SOLE SOURCE PROCUREMENT Based upon the Purchasing Manuel, the proposed Procurement described below Is being procured pursuet to the guidelines on SOIe Source Procurement. A"good faith revlew of available sources has been made and there its only one source for the required supply, services or construction item, We propose to procure the following - Telemetry Water Level Monitoring Svatom$ As a sole source procurement from: Name of Company: Locher Environmental Technologies Inc Contact Name: Kevin Locher Phone: 868 956-2437 The basis for this sole source deterr»Mativrrartd the reason no other vendor Is suitable is: Locher is the tsOle source N_ setms Int rotor and authorl7ed-manufacturer representative for �tnlnnllH.- �n.i vnor �...... .. The Mos ulto Control District Departmentl Dlviston t based on these Enter deearlptlon of g9V& or eervloel 10 b&Wocwed EMsr nsms of sob rwyrce contradn0. Enter the dlennination and_Gaeie,for sac source procurQW'WA Attw,h sale wuroe tatter from venQor and department Axech QnWWW from venft-vdh Approved ( ) Otsapproved puR.beftu Diracwt and 1/4/2006 Dale Director TWO Date St. Lucie County Erosion District www.co.st-lucie.fl.us Frannie Hutchinson, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph Smith District No.1 Paula A. Lewis District No. 3 Chris Craft District No. 5 AGENDA January 10, 2006 1. MINUTES Approve the minutes from the meeting held on December 20, 2005. 2. GENERAL PUBLIC COMMENT CONSENT AGENDA 1. WARRANTS LIST Approve Warrants List No. 12, 13 and 14. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. 12/22/05 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #12- 17-DEC-2005 TO 22-DEC-2005 FUND SUbDSP.RY- EROSION FUND TITLE EXPENSES 184 Erosion Control Operating Fund 2,772.17 GRAND TOTAL: 2,772.17 I PAGE 1 PAYROLL 0.00 0.00 12/30/05 ST. LUCIE COUNTY - BOARD PAGE 1 FZABWARR WARRANT LIST #13- 23-DEC-2005 TO 30-DEC-2005 FUND SUMMARY- EROSION FUND TITLE EXPENSES 184 Erosion Control Operating Fund 342.19 GRAND TOTAL; 342.19 PAYROLL 4,473.08 4,473.08 O1/09/06 FZA13WARR FUND TITLE ST. LUCIE COUNTY - HOARD WARRANT LIST n14- 31-DEC-2005 TO 06-JAN-2006 FUND SUMMARY- EROSION 184 Erosion Control Operating Fund GRAND TOTAL: t EXPENSES 10,209.26 10,209.26 PAGE PAYROLL 0.00 0.00 EROSION DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: December 20, 2005 Convened: 7:1 1 p.m. Tape: 1 Adjourned: 7:12 p.m. Commissioners Present: Chairperson, Frannie Hutchinson, Paula A. Lewis, Doug Coward, Chris Craft, Joseph Smith Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Millie Delgado -Feliciano, Deputy Clerk MINUTES It was moved by Com. Lewis, seconded by Com. Coward, to approve the minutes from the meeting held December 13, 2005, and; upon roll call, motion carried unanimously. 2. GENERAL PUBLIC COMMENTS None 3. CONSENT AGENDA It was moved by Com. Cowasrd, seconded by Com. Smith, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. I. WARRANT LIST The Board approved Warrant List No. I I There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of Circuit Court