Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet 04-26-05
;iT '-' 'wi . APRIL 26, 2001 ..00 AM BOARD OF COUNTY COMMISSIONER' AGENDA WELCOME ALL MEETING' ARE TELEVI.ED. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA - These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA - Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS - These items are usually heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and aSRs anyone wishing to speaR to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will aSR for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION - Please state your name and address, speaRing clearly into the microphone. If you have bacRup material, please have eight copies for distribution. NON-AGENDA ITEMS - These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT - Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM - Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional worRshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these worRshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (m) 462-1m or TDD (m) 462-1428 at least forty-eight (48) hours prior to the meeting. BOARD OF COUNTY '-' COMMISSIONER' www.co.st-lllcle..I.lIs F.annle Hlltchlnson, Chal.man DOli. Cowa.eI, Vice Chal.man 'oseph E. 'mlth Pallia A. Lewis Ch.1s C.aft Dlst.lct No.4 Dlst.lct No.2 Dlst.lct No. I Dlst.lct No. J Dlst.lct No. I Ap.11 26, 2001 ..00 A.M. Inuocatlon Pleel.e o. Alle.lance MINUTE- IS" 0 . Ç\~ -Q I. Approve the minutes of the meeting held on April 19, 2005 2. PROCLAMATIONJ/PRE,ENTATION. ::-{ °A. ~~~ S,O ~çç B. Resolution No. 05-160 - Proclaiming the month of May 2005, as "Civility Month" in St. Lucie County, Florida. Resolution No. 05-161 - Proclaiming May 8, 2005, through May 14, 2005, as "BUILDINC SAFETY WEEK" in St. Lucie County, Florida - Consider staff recommendation adopt the ~ached Resolution No. 05-161 as drafted. . ð\()~· 0 ~ U C. Reading of the announcements by the County Administrator J. GENERAL PUBLIC COMMENT c,-\o- r~,\~d ~(~cJt. ð', «;(.\..6 .:; 0 r'\ 4. CON'ENT AGENDA c.UìS-uît- ~ r0<où<L. 5 -0 I d. Q ìlQ...M~ G\O F\~Qvovec;Q 5...0 I'D (M¿) _.-$:;·:~·~':~~.~t>.Mt·_;;'1n 1Ii~ .....~,_., ',._:,,':"','.__:,",',,' ..."...~_~_..-,__",._",__,:__,e:-"- 'U-A . III "_1. Jj lîIli u- _,~ ,,4 ¡lI.\iliilli.pli.I~œ~"",~j\::<~~~~~~~Ibc_ii!íi.¡*W PUBLIC HEARING' SA. There are no public hearing scheduled for April 26, 2005. END OF PUBLIC HEARING' 6. _;c___.....".,..__,...',..._.,-...__.....--.-..~'...,.." " _,' ,m, - ,." -- " '- -- , ...._.....,....,.,.,-"^."..""''''''-~........................-'~--....,---",~ ..__~"____"4"'.'· .,," 11 .......'...J:..."......_.""...._-~.) ,L'o (\JlCt5Wc COUII'IY AnoRIIEY A ?~\, C (LA-\- w ,m d r ~ W < Il rt e <,t. N 0 ~ GJI f\ j WI\-"'~(CvU' n Parcels owned by St. Lucie County Tax J.D. Nos. 1417-433-0001-000-0 and 1417-433-0005-000-8 - Staff recommends the County retain ownership of Tax J.D. Nos. 1417-433-0001-000-0 and 1417-433-0005-000-8 based upon Memorandums dated March 16 and March 18, 2005 from the Airport Director and Environmental Resources Manager. "will ~ REGULÄR AGENDA APRIL 26, 2001 PAGE TWO 7. /' ~(), ~~ 1\ rQ( OJL J~ dV f' ,~\~ if \ e 01\0- Consider Draft Resolution 05-137 approving the petition of Ginn-LA St. Lucie, LLLP for a Major Site Plan Approval to allow for a tOO-unit condominium including a 7,700 square foot beach club in the HIRD (Hutchinson Island Residential District) and PUD zoning districts. GROWTH MANAGEMENT MANAGEMENT AND BUDGET Auditor Selection Committee - Staff recommends the Board of County Commissioners advise the constitutional officers of the fact that an auditor selection committee must be established in accordance with Florida Statutes. urther recommend the Board designate an individual to represent them on the auditor selection committee. \" ù'r(' <' \..c,uvL ~ . \ 0"7'\ ~ (Y\D-J' \) «\ \ 'S. U S~ . 11005t\ Ç+ . , ~c \-),tee \l){~5 ~(Ù W ìcl«' J A\A-c M~~V~ ~\:,\~c AL~>'" ~l(e.ÇC; (5)~ ' ) ~ S tCL--\-vt-L ',L Go';'" ~Ÿ'V- ./ l 6- (V\oS )..... to r^-~ ~ .~ \lJ R~ cor" rcJ \ cJL Ç/O 00- S \ cr j~ð- \X ~\ D ;~ 1 ~ ....., _ .......:~~-;;;;;~~~~~~I'IiI,.....,' -~.~,;t.~ ~ J._II~~IW\m!~~~;"~WN~~'i'a'~'''_2W¡~M'''¥'~Mt:-".,~~'t~~m!i't';!1;it''!' ",..,.....T.~...,..-----,.......,.'.,~-,.~_··_.........,·~~"·_~~,·"-~- -_.~'"~,.,,~~...,.,'""',-.. CON'ENT AGENDA t. "ARRANT' Approve warrant list No. 30 2e COUNTY AnORNEY Resolution No. 05-176 Extending the State of Emergency for Hurricane Frances; and, Resolution No. 05-177 Extending the State of Emergency for Hurricane Jeanne - Consider staff recommendation to approve Resolution No. 05-176 and Resolution No. 05-177 and authorize the Chairman to sign the Resolutions. J. PARK' AND RECREATION A. Request for approval to serve and sell alcohol at the Lawnwood Complex - Consider staff recommendation to approve Frontline For Kids' request for permission to serve and sell alcohol during a concert on May 30th at the Lawnwood Complex to benefit disadvantaged and troubled children. B. Purchase of Aluminum Shed to store the golf ball dispenser - Consider staff recommendation to approve the purchase of a 12' x6' storage shed to house the new golf ball dispenser/washer at a cost of $1,990.00. C. Request for approval to serve alcohol at Pepper ParR - Consider staff recommendation to approve Johnson Chrysler's request to serve alcohol during its annual picnic on May 15, 2005 at Pepper ParR. D. Approval of First Amendment to Lease Agreement-Lincoln ParR Recreation Center, Inc., (the "Lincoln ParR") - Consider staff recommendation to approve the First Amendment to Lease Agreement- Lincoln ParR Recreation E. Adam's Ranch Equestrian Arena user fee adjustment for St. Lucie County 4-H organization at the SLC Fairgrounds, Equestrian & Event Center - Consider staff recommendation to reduce the Adam's Ranch Equestrian Arena user fees for the St. Lucie County 4-H organization with the guidelines/criteria that attendance should be 500 or less and/or documentation that a substantial amount of monies collected would directly benefit the St. Lucie County 4-H groups. 4. PUBLIC 'AFETY A. Certificate of Public Convenience and Necessity (CON) - Renewal of the ARC of St. Lucie County Class F Con _ The Emergency Medical Services Advisory Committee recommends the Board of County Commissioners approve the renewal of the ARC of St. Lucie County's application for a Class F CON. B. Certificate of Public Convenience and Necessity (CON) - Renewal of Port St. Lucie Volunteer Ambulance Class B CON - The Emergency Medical Services Advisory Committee recommends the Board of County Commissioners approve the renewal of the Port St. Lucie Volunteer Ambulance application for a Class B CON. C. Certificate of Public Convenience and Necessity (CON) = Renewal of Community Transit Class F CON - The Emergency Medical Services Advisory Committee recommends the Board of County Commissioners approve the renewal of the Community Transit application for a Class F CON. D. Request to approve the purchase of a 12' x 12' shed for the Emergency Operations Center in the amount of $2,220.00 - Consider staff recommendation to approve the purchase of the 12'x12' shed for the emergency Operations Center in the amount of $2,220.00. CONSEKr AGENDA "" APRIL 26, 2001 PAGE TWO ....,. PUBLIC 'AFETY CONTINUED E. Request to approve the purchase of a software upgrade of the infrastructure for our Motorola Public Safety 800 MHz radio system in the amount of $66,191.00 - Consider staff recommendation to approve the purchase of the software upgrade for the Public Safety 800 MHz radio system in the amount of $66,191.00. I. MANAGEMENT AND BUDGET A. Office of the Medical Examiner, District 19, Two-Way Radios Equipment Request - Consider staff recommendation to approve the purchase of seven (7) Two-Way Radios in the amount of $4,578 and authorize the Director of Management and Budget to sign the request form. B. Approval of purchase software from Evisions to enable the County to em ail direct deposits to employees and approval of Budget Amendment No. 05-155 to transfer $2,000 to cover the cost of the software _ Consider staff recommendation to approve the purchase of software from Evisions to enable the County to email direct deposits to employees and approve Budget Amendment No. 05-155. C. Approve Budget Resolution No. 05-174 in the amount of $26,396 for the Local Law Enforcement BlocR Grant to establish Budget for FV05 to expend deferred revenue from FV04 Grant Funds - Consider staff recommendation to approve Budget Resolution No. 05-174 in the amount of $26,396 to recognize and expend funds in FV05. 6. COMMIJJION Commissioner Hutchinson - Public Art & Design Committee - Ratify Commissioner Hutchinson's reappointment of Robbin Lynch to the Public Art and Design Committee. .,. AIRPORT A. DicRerson Florida, Inc. Taxiway A Extension Final Pay Request - Consider staff recommendation to approve $230,840.00 final pay request and authorize the release of retainage for the Taxiway A Extension project to DicRerson Florida, Inc. at St. Lucie County International Airport for a total project amount of $230,840.00. B. Budget Resolution 05-173 Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) for Hurricane repairs at St. Lucie County International Airport - Consider staff recommendation to accept the Budget Resolution 05-173 for the Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA), for Hurricane Damage Repairs at St. Lucie County International Airport. This FDOT grant provides for $35,000 of the $43,750 required for this project. .. COMMUNITY ,ERVICE. A. Approval of the application for the FV05/06 Trip/Equipment Grant with the Commission for the Transportation Disadvantaged for trips for our transportation disadvantaged citizens and Resolution 05-168 _ Consider staff recommendation to approve the application and contract for the grant, acceptance of the grant, and authorize the Chairman to sign and approve Resolution No. 05-168. B. Approval of the sub-grant agreement between St. Lucie County and Council on Aging of St. Lucie, Inc., in the amount of $308,840 for a $154,420 Services Development Grant from the Florida Department of Transportation and $154,420 match from the transit MSTU - Consider staff recommendation to approve the sub-grant agreement for $308,840 and authorize the Chair of the Board of County Commissioners to sign all documents necessary to execute the agreement. CON'ENT AGENDA APRIL 26, 2001 PAGE THREE ~ "WI' COMMUNITY SERVICE' CONTINUED C. Veterans Service/Community Services - Authorize the Chair to sign all federal forms associated with the five year grant contract for $454,440 from the U.S. Department of Housing and Urban Development for tenant rental assistance - Consider staff recommendation to Authorize the Chair to sign all documents associated with the U.S. Department of Housing and Urban Development grant contract for $454,440. .. HUMAN RE'OURCE' Approval of the attached job description for Criminal Justice Coordinator, pay grade 28, job code 891, salary $60,844.16 - $97,329.23 - Consider staff recommendation to approve job code 891, pay grade 28. 10. PUBLIC WORK' Environmental Resources Division - Request of FranR Silva through agent Culpepper and Terpening for an exemption from the requirements of Section 11.0209(A)(5), St. Lucie County Land Development Code, to prepare an Environmental Estates - Minor Site Plan/Preliminary Plat - Consider staff recommendation that this request from the requirements of Section 11.02.09(A)(5) be denied and that an environmental impact report be required for this project. II. INVE,TMENT FOR THE FUTURE A. Fence Installation at Baseball Field No.2 - Tradition Field - Consider staff recommendation that the Board reallocate $6,343.00 and authorize staff to proceed with the installation of a 1,694' x 4' fence around the perimeter of baseball field #2. B. Reallocation of Funds to replace office furniture at Lincoln ParR Community Center - Consider staff recommendation to approve the use of $1,452.00 from previously approved Investment for the Future funds to purchase new office furniture for Lincoln ParR Community Center. C. Release of Retainage to Ahrens Companies & Final Payment - Consider staff recommendation to maRe the final payment and release the retainage of $66,475.77 to Ahrens Companies. 12. PURCHA.ING Approval of Hurricane Related Purchases - Consider staff recommendation to approve the attached list of hurricane related purchases. II. .HERIFF Reimbursement for Hurricane costs and Budget Amendment in the amount of $409,222.00 - Consider staff recommendation to approve the request for reimbursement and budget amendment in the amount of $409,222.00. 14. GRAN" Authorize acceptance of an Interlocal Agreement with the Florida Inland Navigation District (FIND) providing $225,000 for shoreline stabilization and habitat restoration on lands owned by FIND along Indian River Drive as part of the Indian River Drive Vegetation/Habitat Restoration Project - Consider staff recommendation to accept this Interlocal Agreement providing $225,000 from the Florida Inland Navigation District. '" ...,,¡t ANNOUNCEMENT' Ap.11 26, 2001 ~;j¡i¡¡;~',i~"~·-··¡Þ)9(¡>(·~~jfj¡i;'-) j~i~~'i~j-l1· .~: ··-·";''';'..~;.Lf·~ii·~.RIíM· J!i'~~Mr- 1. Meeting Changes: . May 31, 2005 is a 5th Tuesday. There is no Board of County Commissioners meeting scheduled. . The June 21, 2005 Board of County Commissioners meeting is canceled. 2. The St. Lucie County Library System will celebrate the reopening of the Hurston Branch Library, located at 3008 Avenue D in Fort Pierce, on Wednesday, April 27 at 11 a.m. The September 2004 hurricanes devastated the library and crews have been worRing diligently to reopen this popular branch. Staff will serve refreshments and tours of the upgraded facility will be offered. 3. St. Lucie County ParRs and Recreation will host "Pitch, Hit & Run," the Official SRills Competition of Major League Baseball, on April 30, 2005 from 9:00 a.m.to 2:00 p.m. at Lawnwood Stadium in Fort Pierce. This free event will allow children ages 7 to 15 to advance through the four levels of competition to the National Finals at the 2005 Major League Baseball AII-Star-Game. 4. The Board of County Commissioners will hold a Rural Land Stewardship WorRshop with the Treasure Coast Regional Planning Council and Local Planning Agency on Monday, May 9, 2005 from 2:00 p.m. to 5:00 p.m. in the St. Lucie County Commission Chambers. 5. St. Lucie County, the City of Fort Pierce and the Zora Neale Hurston Festival Committee present Zora Fest! A Homecoming Festival, May 13, 2005 through May 15, 2005 at Lincoln ParR Academy in Fort Pierce. Zora Fest! A Homecoming is the first annual festival recognizing the literary achievements and the life of the late author Zora Neale Hurston, who died in Fort Pierce in 1960. The festival will consist of guest speaRers, literary discussions, booR signings, children's programs, music, tours, and the dedication of a garden to Hurston. 6. The Board of County Commissioners will hold a WorRshop with Florida Power & Light to discuss the proposed New Power Plant on Monday, May 23, 2005 from 2:00 p.m. to 5:00 p.m. in the County Commission Chambers. 7. The Boord of County Commissioners will hold a WorRshop with Indian River County on Wednesday, May 25, 2005 from 9:00 a.m. to 11:00 a.m. in the St. Lucie County Commission Chambers. 8. The Board of County Commissioners will hold a Ribbon Cutting for the Administration Building on Thursday, May 26, 2005 at 10:00 a.m. 9. The Board of County Commissioners will hold a WorRshop on WorRforce Housing on Monday, June 6, 2005 from 9:00 a.m. to 11:00 a.m. in the St. Lucie County Commission Chambers. 10. The Special Olympics, St. Lucie County Golf Tournament will be hosted on Saturday, June 11, 2005 at Club Med at 8:00 a.m. (Shot Gun). For more information please contact Diana Mitchell 462-1683. 11. The Board of County Commissioners will hold a WorRshop with Martin County on Tuesday, August 30, 2005 from 9:00 a.m. to noon at the Martin County Commission Chambers located at 2401 SE Monterey Road, Stuart. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taRen by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. , . ~ ...." BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: Apri119,2005 Tape: 1-3 Convened: 6:00 p.m. Adjourned: 10:40 p.m. Commissioners Present: Chairperson, Frannie Hutchinson, Paula A. Lewis, Doug Coward, Chris Craft, Joseph Smith Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Mike Bowers, Utilities Director, David Kelly, Planning Manager, Ed Parker, Purchasing Director, Mike Pawley, County Engineer, Millie Delgado-Feliciano, Deputy Clerk 1. MINUTES It was moved by Com. Lewis, seconded by Com. Coward, to approve the minutes or the meetings held AprilS, 2005 and April 12, 2005, and; upon roll call, motion carried unanimously. 2. PROCLAMA TIONS/PRESENT A TIONS A. Resolution No. 05-166 Proclaiming April 30, 2005 through May 7, 2005 as "Drowning Prevention Week in Conjunction with Safe Kids Week" in S1. Lucie County, Florida. It was moved by Com. Coward, seconded by Com. Craft, to approve Resolution No. 05- I S(¡, :tnd; upon roll call, motion carried unanimously. ß, Rcsolution No. 05-165 Proclaiming April 22,2005 as "Volunteer Appreciation Day" in St. Lucie County, Florida. It was moved by Com. Craft, seconded by Com. Lewis, to approve Resolution No. 05- 165, and; upon roll call, motion carried unanimously. C. Resolution No. 05-171, Commending Mr. Henry Dean for his almost four years of continuous service as Executive Director for the South Florida Water Management District; and his seventeen years of continuous service as Executive Director for the St Johns River Water Management District, as he officially retires on June I, 2005- Consider staff recommendation to adopt the attached Resolution No. 05-171 as drafted. It was moved by Com. Coward, seconded by Com. Craft, to approve Resolution No. 05- 171, and; upon roll call, motion carried unanimously. D. The County Administrator read upcoming events. 3. GENERAL PUBLIC COMMENT Mr. John Arena, Ft. Pierce resident, addressed the Board regarding the proposed new FPL plant and expressed his concerns should this plant be a coal burning operation. I ~ "WI Mr. John Futz, Indian River Drive resident, addressed the Board and expressed his concern with the remainÌ11g debris on the waterside of the Indian River Drive project. He advised the Board of debris collecting near his property due to the annoring of the properties in the area. The County Engineer addressed Mr. Futz's concern and stated the are waiting for a response from the FDOT and once they receive the response staff will be bringing it back to the Board where the decision will be made for assistance. Mr. Phil Stickles, area resident, addressed the Board regarding the workshop scheduled with Florida Power and Light and asked the Board to consider re-scheduling the meeting to the evening so that other residents can attend. 4. CONSENT AGENDA (1-869) It was moved by Com. Lewis, seconded by Com. Craft, to approve the Consent Agenda, with item C-7C pulled and the additions of CA-l, and; upon roll call, motion carried unanimously. 1. WARRANT LIST The Board approved Warrant List No. 29. 2. COUNTY ATTORNEY A. Resolution No. 05-169 extending the State of Emergency for Hurricane Frances; and Resolution No. 05-170 Extending the State of Emergency for Hurricane Jeanne- The Board approved Resolution Nos. 05-1 Ô9 and No. 05-170. B. Revocable License Agreement- Cira Estevez- Clear and pave Shawnee Avenue to her property- The Board approved the Revocable License Agreement, authorized the Chainnan to sign the Agreement and direct Ms. Estevez to record the document in the Public Records of St. Lucie County, Florida. C. Subdivision improvement Agreement -River Oaks at Ten Mile Creek LLC Tax I.D. No. 2429-0060-0005 - The Board approved the Subdivision Improvement Agreements and authorized the Chainnan to sign the Agreement. 3. LlBRAR Y A. SlRS1 So/ìware Maintenance Contract renewal- The Board approved the contract in the amount if$ 21,124.00 and authorized the County Administrator to sign the purchasing requisition. B. Coin up vending system for County network at St Lucie West Library- The Board approved Equipment Request EQ05-321 for the purchase of the Coin and Bill PC Payment Peripheral System and mounting base for the St. Lucie West Library. C. Approve Equipment Request EQ05-22 and Budget Amendment No, BA05-154 in the amount of $12,500 for the purchase of capital software to upgrade the Library's Webcat remote access to iBlstro- The Board authorized the purchase of the iBistro software; approved EQ05-322 and BA05-154; and authorized staff to proceed with the purchase of the software for the Library's online catalog. 2 ---- .~ '-' , TERPENING, INe: .....,¡ Consulting Engineers · Land Surveyors 2980 South 25th Street . FI. Pierce, FL 34981 (772) 464-3537 . Fax (772) 464-9497 www.ct-eng.com Sender's Email: smatthes@ct-eng.col11 Job 00-79 Corr. April 19,2005 Mr. Scott Herring, P .E. Road & Bridge Manager St. Lucie County 2300 Virginia Avenue Fort Pierce, FL 34982-5652 RE: Emcl'son Commcrcial Ccntcl' Trcasurc COl1st Rcgionl1l Planning Council Traffic Impact Report Review Comment Responses Dear Mr. Herring: We arc in receipt of the comments submitted this morning from the Treasure Coast Regional Planning Council regarding the April 2005 update to the above referenced TIR. Our itemized responses to their comments are as follows: 1. Proiect Studv Area: As referenced, County code does require analysis of a 2-mile radius of the site. It is also policy to meet with County staff to determine the links and nodes of special interest when preparing a study. Both suggested intersections were reviewed and determined to be of minimal impact by the site. I- 95 is actually further than 2 miles from the site, and the commercial draw from Johnston Road was detcrmined to be minimal due to the lack of residential development in the current condition. 2. Potential Distribution: Johnston Road has a current AADT of 5,100 vpd. Ten percent of the project trips are approximately 760 vpd which allows the roadway to maintain it's current level-of-service "C". The intent of the report was to present a conservative approach to project distribution. Our assignment of 20% along Indrio Road to 1-95 allowed for a greater amount of traffic to be assigned east of the site, where the greatest amount of current traffic exists. 1 stand by the original distribution provided in the report. 3. Pass-by Capture: The Seventh Addition of the ITE Trip Generation Manual re-introduces a formula to calculate "Pass-by capture". The revised report utilizes the pass-by capture formula found on page 43, Chapter 5 of the manual, and results in a rate of32.5% (Ln(T)= -.291Ln(x) + 5.001). That being said, we have reviewed thc impacts to the surrounding roadway network using the 25% capture rate as suggested in the review letter and have found no changes in the level-of-serviee for any link or intersection within the report. 4. Intersection Capacity: As suggested, the intersection analysis has been revised and as above, no change in level-or-service lor any intersection as a result of the modification. 5. Trame County Sources/Growth Trends: The source of thc ADT trnffic Counts is clearly deiined as the St. Lucie MPO Traffic Counts - Spring 2004. The intersection turning movements were done by our office in February and April 2004. The 2001 referencedis a typographical error. P:\Proj.2000\OO-79 Glassman· 75 Acres Indrio &. Emcrson\corr\ltrs\OO- 79TCRPCscouhresponse.doc '-' """" ^pri1 19,2005 Mr. Seott lIerring, P .E. Emerson Commercial TCRrC Comments Page 2 6. Mitigation Plan: The conditions of approval as accepted by both the Owner and staff clearly demonstrates improvements in excess of development impact. I trust that these responses adequately address the concerns raised by the TCRPC regarding the preparation of the Traffic Impact Statement for the development. Should you have any questions or need additional information, please feel free to contact me directly at (772) 464-3537, Extension 214, or via e-mail at the address listed above. Sincerely, ':I 'roj·2000100.79 010..1110.·75 Acres I.drio &. limcrso.lcorrlltrs1OO· 79TCRI'C,collhresponsc.doc '-' """" D. Upgrade phone/date lines at Lakewood Park Branch Library- The Board approved additional funds needed for this project and authorized staff to proceed with securing a contract for services. 4. GRANTS A. Authorize the submittal of a grant application to the FDEP- The Board authorized the submittal of a grant application to the FDEP, Invasive Exotic Plant Removal Grant Program for $100,000 for assistance in controlling invasive exotic plant species at Blind Creek Park and approved the acceptance of the grant if awarded. B. Authorize the submittal ofa grant application to the Hazard Mitigation Grant Program for funds in an amount of$I,265,068 to retrofit 11 County buildings with high impact glass or stonn shutters/awnings. Resolution No. 05-163 - The Board approved Resolution No. 05-163 authorized the submittal of the grant application and authorized the acceptance of the grant if approved for funding. C. Authorize the submittal of a grant application to the Hazard Mitigation Grant Program for funds in the amount of$4,875.00 to constmct drainage improvements Indian River Estates- Resolution No. 05-162- The Board approved Resolution No. 05-162 and authorized the submittal ofthe grant and authorized it's acceptance if approved for funding. 5. INVESTMENT FOR THE FUTURE Release of retain age- Universal Cabling Systems, Inc.- Contract No. C03-10-817/Walton Road Annex- The Board approved the release of retain age in the amount of $5,667.60 to Universal Cabling Systems, for the installation of data and telecommunications cabling for Walton Road Annex. 6. PUBLIC WORKS Approval to proceed with obtaining additional interim financing in the amount of $604,000.00 for the Lennard Road 1 Roadway MSBU project and approved Budget Resolution No. 05-167 to recognize the funding in the FY 2004-2005 budget. 7. PURCHASING A. Bid No. 05-035 Roadside Long Line Mowing- The Board approved awarding Bid No. 05-035 Roadside Long Line Mowing to the lowest responsible and responsive bidder, Coastal Services for a three year contract at as first year cost of $31,975.00 per cycle and $6,000.00 for extr:\ litter pick lip and authorizcd the Chairman to sign thc contract as prep:lred hy the COllnty Attorney. B. Permission to Advertise- The Board approved permission to advertise an Invitation for Bid for Preventive Maintenance Services for light vehicles. C. Award ofRFP No. 05-021 Architectural Services Continuing Contract- This item was pulled. D. Bid No. 05-032 Purchase of Fifteen Portable Generators - The Board approved awarding Bid No. 05-032 the purchase of 15 portable generators to the lowest responsible and responsive bidder, Nations Rent, for a total amount of $22,860.00. 8. UTILITIES 3 '-" ,.., A. Change Order No. 4- Astaldi Construction Corp.- The Board approved Change Order No.4 with Astaldi Construction Corp. to decrease the amount of the contract by $665,674.94. B. Final Payment Application and release of retainage with S Construction Corp. - The Board approved the final payment application and release of retain age with Astaldi Construction Corp., for work completed for the NHI Wastewater Treatment Facility Modifications in the amount of$39,472.87. ADDITIONS: CA-l. PURCHASING RFP No. 04-105 Global Positioning Satellite Pretrial Release and Post Trial Offender, Electronic Monitoring Services- Reject all proposals- The Board approved rejecting all proposals and approved re-advertising the RFP. REGULAR AGENDA 5.A COUNTY ATTORNEY (1-869) Ordinance No. 05-003 Historic Preservation Ordinance- Consider staff recommendation to approve the proposed Ordinance to be effective October 1,2005. The Assistant County Attorney addressed the Board on the revisions of the ordinance and advised them of the "opt out" option added to the ordinance. This option gives the property owner the opportunity to inform the county they are not interested in the historic designation and the person may do so at the beginning when advised their property is under consideration. Mr. Ramon Trias, 703 Florida Avenue, addressed the Board in favor of the ordinance however he preferred the "opt out" language not be included. Mr. Richard Langdon, Indian River Drive resident, and historian for the Indian River Drive Freeholders, addressed the Board in support of the ordinance and stated they do support the inclusion of the "opt out" language. Mr. O'Neil, South Indian River Drive resident, addressed the Board and stated he concurred with the previous speakers comments. Mr. Paul Roberts, Mercantile Store owner, addressed the Board and stated he supported the ordinance, however he felt the "opt out" language should remain in the ordinance. Mr. Michael Bringle, area resident, addressed the Board in favor of the "opt out" language remaining ill the ordinance. Mr. Dan Buser, While City resident, addressed the Board and stated many people do not have the finances availablc to restore the homes and asked the county's goals and intent. Mr. Neil McKenzie, St. Lucie Blvd., addressed the Board in opposition to the ordinance. He stated he does not have the money to restore the house and hopes to sell the property and suggested if the county wished for it to be a historical site that they purchase the home. He asked if the ordinance passes the opt-out language remain in the ordinance. Ms. Margaret Monahan- Brocksmith Road resident requested the Board keep the opt-out language in the ordinance. Mr. Walt Rider, area resident addressed the Board in favor of the opt-out language due to what he felt was a property rights issue. 4 '-' ...., Ms. Joanne Davis, Chairperson for the Historic Preservation Committee, addressed the Board in favor of the ordinance without the opt-out language. Mr. Ted Patrosky, Indian River Driver resident, addressed the Board in favor of the opt- out language so that property owners can maintain control of their property. Ms. Lisa Nelson, White City resident, encouraged the adoption of the ordinance including the opt-out language. Mr. Craig Smith, area resident, addressed the Board in favor of the ordinance but had some concerns with the opt-out language. Ms. Arlene Goodman, White City resident, addressed with Board in favor of the ordinance with the opt-out language included. Mr. Jay Borlin, area resident addressed the Board in support of the opt-out language remaining in the ordinance, Mr. .lay Maycllmber, Indrio Road resident, addressed the Board in favor of the ordinance and questioned the plan lar historic sites owned by the county such as the old school house. Ms. Monahan addressed the Board and questioned who would be on the Board and expressed her concern with what might happen in the future as to what is considered historical and not historical by a future Board. She also expressed her concern with demolition. Com. Hutchinson addressed Ms. Monahan's question as to appointees to the Board. Com. Craft stated he would like to see more clear definition as to what creates a historical designation in lay terms. If they are going to leave in the opt-out clause, he would like to consider the few historical commercial buildings not have the opt-out clause option. Com. Coward expressed his concern with developers wanting to take down a historical structure and would like to work with the committee to find a middle ground where rare instances can be addressed. He concurs with the lack of clarity on the ordinance and is concerned with providing property rights and protection as well as preserving the structures under a rare occurrence. He also commented on raising funds to move structures and used the example of the Rasmussen House. Com. Lewis stated because of the property rights issue she finds herself in a difficult position in preserving structures and also keeping property rights in tact. She does agree with the opt-out clause although it makes her nervous to do so. Com. Craft asked if it would be possible to have a list ofthe properties that would be designated historical areas before going any further. Com. Hutchinson stated she would like to see the areas to be designated upfront before approving the ordinance. She agrees with the opt-out clause but felt there are some areas that need protection. She is not in support of what is before her tonight. The County Attorney suggested statT continue to work on the ordinance in order to provide a level of comfort for the residents and advised them he would work on the language and suggested the Board continue this hearing. Ms. Ellen Yugochonni, Janus Corp., addressed the Board and stated they could provide the necessary information and the list in a 2 month period. 5 '-' .., The County Attorney stated they would need to provide notice to the people and for this reason they need to define the criteria for extraordinary or special designations and then provide a process so that they can come in and speak to the Board regarding the designation of the property. It was moved by Com. Smith, seconded by Com. Craft, to continue this hearing (for a date to be set) with the direction that as soon as staff is able and as swiftly as possible bring this item back before Board, and; upon roll call, motion carried unanimously, 5.B GROWTH MANAGEMENT (2-1670) Consider the Petition of Florida Resources, LLC for a Conditional Use Permit to allow mining and quarrying of non-metallic materials in the AG-l zoning district for property located on the south side ofIndrio Road, approximately ~ mile west ofInterstate 95. It was moved by Com. Coward, seconded by Com. Lewis, to approve the Petition of Florida Resources LLC, and; upon roll call, motion carried unanimously. 5.C ENGINEERING (2-1814) Engineering Division- Public Hearing to review the application request of Florida Resources LLC for a Mining Permit. This request is to seek Board approval for a Class II mining permit for twenty years to be updated every 12 months subject to the following conditions. 1. Hours of operation (including related activities such as loading, stockpiling, processing, etc: 6:00 a.m. to 6:00 p.m. Monday through Saturday with not operations on holidays as observed by St. Lucie County or Sundays, 2. No dewatering without SFWMD permit and approval from the County Engineer. 3. A performance bond of$68,994.96 will be maintained for Phase 1. 4. Only one phase shall be mined at anyone time. Prior to mining a new phase, the permittee shall get approval from the County in writing. Unless a new and separate bond amount is provided only one phase shall be mined at a time. 5. Once the reclamation requirements are complete for one phase, the County Engineer will notify the permittee in writing on when the next phase can begin unless a new and separate bond amount is provided. C>. Blasting is not approved as part of this penn it. 7. All equipment, machinery and structures, which are accessory to mining, shall be properly removed from the site at the expiration of the permit. 8. Stockpiled material and haul roads shall be periodically watered down during dry and or windy conditions to minimize migration of sand, dust or air contaminants to surrounding properties. 9. Prior to the commencement of any mining related operations, approval from all other regulatory agencies shall be submitted by the County Engineer. 10. As part of the reclamation phase, the permittee shall provide the County Enginer with an as built survey which includes, but is not limited to, water depths, setbacks, and cross sections (200'minimum) this survey shall be performed and certified by a professional land surveyor. The property lines shall he monumented. 6 '-" "'-' 11. Pursuant to Section 378.802, Florida Statutes, the mine operator must notify the Executive Director of the Florida Department of Environmental Protection, Bureau of Mine Reclamation, Innovation Park, 2051 East Dirac Dr., Tallahassee, Fla. 32310 (904) 488-8217 before any new surface areas is disturbed. 12. Violations of the mining pennit or mining plan are subject to permit revocation by the Board of County Commissioners and or subject to a fine of $250 per violation and an additional $100 per day for each day that the violation is not brought into compliance. 13. Adherence to all noise and vibration ordinances that were in effect at the time of original approval is required. The noise and vibration ordinance may be modified if noise complaints are received. 14. The twelve-month update shall include but not limited to an estimated output and a graphical representation of how much area is mined. 15. The applicant shall perfonn surveys during each nesting season (February- July) for the Burrowing Owl. If the nest is found to be active, weekly monitoring by a qualified biologist will be initiated to document occupancy and nesting activity for each season that the newt is occupied. Weekly monitoring will entail, at a minimum, observations of the nest site for evidence of nesting and territorial behaviors. Copies of all reports documenting the results of these observations shall be submitted to the St Lucie County Environmental Resources Division. a. If the current nest is found to be inactive, the applicant will survey for other possible nest locations in the conditional use area. Should another nest location be found, the monitoring requirement outline above shall apply. b. lfthe nest site is found to be inactive, and no other nest site is located within the conditional use area, the pennittee will perfonn monthly monitoring of the nest site to verify inactive status. c. If the nest site is detennined to be inactive for two consecutive nesting periods and no other active nest site is found the monitoring and reporting requirements outlined above shall not be required any longer. 16. Prior to the issuance of the mining pennit, the pennittee shall submit a Management and Monitoring Plan to the St. Lucie County Environmental Resources Division identifying long-tenn maintenance activities for the Burrowing Owl areas. This plan shall contain but not be limited to: a. The prohibition of pesticides within the 150 foot buffer area b. The location and type of fencing that shall be provided, at a minimum around the outer edge of the ISO-foot radius surrounding the burrow. The l'eneing lIsed shall allow for (he passage ofwildlil'e lIlHlel'llca(h (he knee, c. Installation of aT-perch near the burrow if the identified nest or another in the vicinity is found to be active. d. A copy of brochures that shall be used to identify the Burrowing Owl protective zone and to be used to educate project personnel about the owl and proper protocol if an owl is observed in the project area. These brochures shall be distributed to all proj ect personnel and, e. A copy of the brochure shall be distributed to all project personnel with information regarding the Crested Cara Cara and protocol to follow should a Crested Cara Cara be sighted in the constmction zone. 17. A quali fled biologist shall conduct surveys for the Audubon's Crested Cara Cara on project lands during the nesting season (December-August). A copy 7 '-' ...., of these surveys sha1l be submitted to the St. Lucie County Environmental Resources Division. It was moved by Com. Lewis, seconded by Com. Coward to approve the application subject to the stated conditions as amended, and; upon roll call, motion carried unanimously. Com. Coward advised everyone previously an application was presented that was contentious 5.0 GROWTH MANAGEMENT (2-2075) Consider Draft Resolution 05-023 granting approval to the petition of Kolter Property Company for a change in zoning from AR-l zoning district to the PUD zoning district and Final PUD approval for the project known as Parcel 34E @ The Reserve (Island Club) a 19,172 square foot clubhouse with a swimming pool, basketball court and tennis courts. Mr. rawcett, PGA Village resident, addressed the Board regarding the Island Club and submitted a letter and petitions signed by the area residents, stating their opposition to the location of the clubhouse as well as the mandatory membership. Mr. Bill Hammer, Reserve resident, addressed the Board regarding the size of the proposed membership and stated this clubhouse was being used soley as a marketing tool. Mr. Scott Moore, representing Kolter Property had requested a continuance before the meeting. The County Attorney addressed the mandatory membership and stated it is not relevant to the issue at hand. It was moved by Com. Coward, seconded by Com. Lewis to continue this hearing on August 2, 2005 at 6:00 p.m. or as soon thereafter, and; upon roll call, motion carried unanimously. 5.12 GROWTH MANAGEMENT (2-2761) Consider Draft Resolution 05-136 approving the petition of Ginn-LA St. Lucie LLLP for a Conditional Use Permit to allow for a 7,700 square foot beach club contained in a 100 unit condominium in the BIRD and PUD zoning districts. The Planning Manger advised the Board of the two outstanding issues. The sea turtle plan did not have the lighting completed and the conservation easement was not listed specifically so they only brought the conditional use forward at this time. He advised the Board the Code pemlits uses such as this in HIRD as a conditional use provided the proposed use will not generate traffic in excess of that projected for the maximum residential. They have added a condition limiting the club to 7700 square feet and the site plan to 100 dwe1ling units. Normally they would not do something this specific but relt it was important to limit them so that the total trips stay under the number of trips that would be allowed at the maximum residential. Com. Coward advised everyone present he had met with the applicant. Tlw halance oflhe !1o:m disclosed having conservations with the applic:1I1t. Mr. Rick Ricannis, Ginn Company, addressed the Board on this issue. Com. Coward questioned the lagoon side of this property and his desire to incorporate a public access component on the southwest side and asked if it was appropriate to do this through the conditional use approval now or wait until the site plan comes forward. 8 \w , ..."" The County Attorney stated ifit is an important component of the whole project, it would be appropriate to discuss it tonight. It should be incorporated in the site plan if the applicant is agreeable. Mr. Ricannis stated they are facing two issues with obstacles at this point. The County's Environmental Department is requiring they put a conservation easement over the west side of A-I-A with the exception of a 10ft access for potential condo owners and they also have a drainage easement going to the west. There is a requirement for the conservation easement to be platted over the rest of the entire western piece in addition to a 50 ft buffer county requirement off of the edge of any water wetlands. There are some areas they would be happy to work with the county on, at this point they are not sure they could make a commitment to do something on that property. Com. Coward stated if it could be worded as limited resource passive recreation and felt they should put in such language. Mr. Ricannis stated they would be very happy to work with the county at that end, but is not sure how it would be done. However, he is willing to work with the county on this Issue. It was moved by Corn. Smith, seconded by Corn. Lewis, to approve Draft Resolution No. 05-136, and; upon roll call, motion carried unanimously. 6. COUNTY ATTORNEY (2-3354) Lennard Road Phase 1 MSBU Project-Wetland Mitigation Sales Agreement- Consider staIr recommendation to approve the Wetlands Mitigation Credit Sales Agreement and authorize the Chairman to sign the Agreement, It was moved by Corn. Coward, seconded by Corn. Lewis to approve staff recommendation, and; upon roll call, motion carried unanimously. 7. GROWTH MANAGEMENT (2-2439) Consider Draft Resolution 05-029 granting Major Site Plan approval for the project to be known as Emerson Commercial Center for property located at the Northwest comer of the intersection of Emerson Avenue and lndrio Road subject to 10 limiting conditions. Ms. Susie Caron, 8500 Indrio Road., addressed the Board regarding the road study. She asked if the Board had a chance to review the letter from Premier Consultants. She alluded to serious issucs rcgarding concurrency according to state law. Shc questioned staffs ability to perform such a study and asked that measures be taken at an early date to avoid the same problems with Emerson Estates. Com. Coward commented on the April 13. 2005 Memo from the Assistant County Administrator. The memo states, "The developer is revising the submitted traffie study. His representatives indicate that the proposed project will not cause a decrease in level of service in the area". The Planning Manager stated the County does have a traffic engineer very capable of reviewing the study. He has reviewed the study that was re-done by the applicant subsequent to the last meeting and in fact has looked at the comments the Treasure Coast provided, as has the applicant's staff. Corn. Coward stated he has not received the Traffic Engineer's comments to this date, Mr. .lay Maycumber, area resident, addressed the Board and asked they consider the impact this project would have on the surrounding community. 9 "- ....", Mr. Charles Grande, Hutchinson Island, addressed the Board regarding the site plan and stated this was an issue difficult to discuss. He referenced the prior site plan and independent of what it looked like as a classical retail mall, it certainly is inconsistent with the new definition of what retail should look like in this area in the future. Ms. Cynthia Angelos, attorney for the applicant, alluded to a memo sent to the Board with changes to the site plan and are also prepared to address the traffic issues. Mr. Kilday, Kilday and Associates, planner for the project addressed the Board and provided the new site plan. They decided to double the buffering on both right of ways. ^Iso, the south right oeway. between Indrio Road existing right of way and this property there is 120 feet wide strip which is the 200 ft right of way for Indrio Road they are dedicating this and all improvements as green space. He continued to review the site plan. Mr. Steph Mathis, Culpepper & Terpening, addressed the Board regarding the traffic study. He stated upon visiting Indian River County, he was able to site 4 projects that could impact the area on Emerson Avenue. The projects totaled 1877single family units these dwelling units were added to the traffic study. The results of the revised traffic study indicated near the same answers as the first traffic study. There were impacts but the proposed remedies to those impacts were part of those 10 conditions they still propose to provide. Mr. Mathis addressed the points from the Treasure Coast Regional Planning Council (response is attached as provided by Culpepper & Terpening dated April 19, 2005 directed to Mr. Scott Herring P .E. Road and Bridge manager). Com. Coward stated as he understands it the majority of the problems are not west Johnston towards 1-95, the majority of them are east. Mr. Mathis stated his analysis is more conservative he puts more traffic on the links that have more problems. In 2003 the counts taken had 5300 vehicles as daily traffic and in 2004 counts had a 4200 daily traffic, so there was a decrease. These are the MPO traffic counts. Com. Craft asked the current level of service on Indrio Road and Kings Highway. Mr. Mathis stated it was a "failed". Com. Craft questioned, "The current level of services is a pass on Emerson and 1ndrio"? Mr. Mathis stated this was correct, however, without the improvements it would fail. Com. Hutchinson questioned the eormula utilized. The Road and Bridge Manager stated the manual utilized is the lnstitute of Transportation Engineers Trip Generation book based on 40/50 years of research. Com. Hutchinson questioned the improvements for Kings Highway and Indrio Road and where they were at this point. The Road and Bridge Manager stated this was in the active design phase, but a time frame has not been designated. Com. Coward commented on the fact that the project is relying on improvements by the County that are not budgeted to be completed in order to meet concurrency. Mr. Mathis stated they proposed to puIl monies required to pay for improvements and put them all in one place to give the county a bigger benefit since the County at some point 10 .-..,. ..."t will move forward towards improving the intersection since the County has already determined it is a failing level of service. Com. Coward asked legal staff's opinion on how the County can approve additional impact to the roadway until those improvements area actually made. The County Attorney stated typically on Chapter 5, they would have identified those improvements in their 5 year capital plan for construction or they would identified n the current fiscal years for construction which is not happening. He is not sure it meets the Chapter 5 concurrency test. Com. Coward asked if this is not in the capital plan, how are they meeting concurrency? The Road and Bridge Manager stated he was not weIl versed on Chapter 5 and he may have been operating under the misconception of fair share contributions and minimizing impact this way. The Planning Manager stated they may have thought about fair share and thought they had this as a better solution. Com. Craft stated he did not believe they could do the improvements to those intersections where it will be a passing grade at the same cost. Com. Hutchinson stated she needed to put the blame where it belonged, to the County. Com. Craft stated he understood her point but he could not vote for something that did not meet concurrency. Unless the developer is willing to pay for the all improvements this project will not meet concurrency. The County Administrator stated the reason it was not in the 5 year plan is because Kings Highway and lndrio Road are state roads. The County Attorney reiH the suh-section in Chapter 5 regarding FDOT Wilds. Ms. Angelos stated they have discussed with client to be prepared to kick in their fair share. The dilemma at this point is when will that happen. She offered an approval of the site plan with two more conditions, one being the requirement of a fair share contribution and not pulling building permits until all the roads meet level of service. Com. Hutchinson questioned if they were looking to have a developer's agreement with the County. Ms. Angelos stated the two conditions would be 1) the developer enter into a fair share agreement in improving the intersection of lndrio and Kings Highway /Emerson and 2) not building permits would be pulled until those improvements are guaranteed. Com. Coward stated while fair share sounds good it has to be balanced with adequate services being in place. He would like to have clarity on this issue and would not be voting in I:IVor of an isslIl.: that docs not meet the concurrency as he is being told tonight it does not based on the criteria of the Land Development Code. The County Attorney stated if you assume it does not met concurrency and the criteria of the Land Development Code then this is a basis for denial of the site plan. This does not preclude the applicant from coming back and proposing through a developers' agreement or some other acceptable mechanism alternatives to improve the intersection so that it does meet the level of service and they can work out in the developers' agreement if they have to exceed their fair share, some recovery of cost as they go forward and collect impact fees and reimburse. He is not sure they are ready to enter into a developers' agreement tonight. Ms. Angelos stated if in fact this project does not meet concurrency, she believes it should be pulled and attempt to work out a developers' agreement. 11 ....,. ..,I Com. Hutchinson questioned a developers' agreement with these roads not being County roads. The County Attorney stated the agreement he is speaking of, is one of which would provide funding for improvements to a state road intersection. It would have to meet all state permitting requirements and subject to their approval, there are many ways to deal with this. The developers would have to be negotiated ad then adopted following public hearings. Ms. Angelos asked this be continued for a period of time to let the Engineers explore their possibilities and move into a developers agreement meeting FDOT requirements and standards. Ms. Noreen Dwyer, attorney for the applicant asked if there were other issues besides concurrency that need to be addressed. Com. Smith summarized what he has heard and stated he felt there were other issues and it would probably be up to the balance of the Board as to where it will go from here. Com. Craft stated one of his issues was creating ore open commercial space. The area is not ready for a development of this magnitude. Com. Coward stated there is a need for greater specificity of the actual size of the berm and buffer. Also the North/South roadway if there will be more residential building around the area will this be used as a roadway or will they compete with traffic internal to the site plan. He also questioned where the storm water would be going. Ms. Angelos requested the Board to approve a continuance so that the engineers could work out a developers' agreement that would be beneficial to both intersections, at Indrio Emerson and Indrio and Kings Highway. Com. Hutchinson stated it was mentioned earlier ifthere were others interested in entering into a developers' agreement, she is sure their cooperation would be helpful. Com. Lewis stated she was in support of moving forward with the developers' agreement to see if they come up with some improvement at lease to one ofthe intersections. Com. Hutchinson commented on the fact she has not received any data on the proposed ph1l1 for the Charrett. The Assistant County Administrator addressed Com. Hutchinson's remarks and stated she believed this was a task given to the Regional Planning Council and they did have some discussion the issue. She believed that in lieu of bringing forward a separate report, they folded their comments in the overall report. Com. Coward read comments made by Mr. Mathis in a letter previously. It was moved by Com. Coward seconded by Com. Craft to deny Resolution No. 05-029; and, upon roll call, the vote was as follows: Nay: Lewis, Hutchinson; Aye's: Smith, Craft, Coward, motion to deny carried by a vote of 3 to 2. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of Court 12 04/25/05 FZABWARR FUND 001 001160 001165 001168 001293 001294 001814 101 101002 101003 101105 101106 102 102001 105 107 107001 107002 107003 113 114 116 117 119 127 128 129 136 138 140 140001 140127 140306 140317 140324 160 183 183001 183004 185003 185005 262 310003 315 316 316001 ~ ST. LUCIE COUNTY - BOARD WARRANT LIST #30- 16-APR-2005 TO 22-APR-2005 FUND SUMMARY TITLE General Fund Section 112/MPO/Planning FY 04/05 CSBG Grant FY05 Urban Mobile Irrigation Lab 04/05 TDC Planning Grant FY 05 FDCA/EMPA 2005 Floridian Aquifer Well Monitoring N Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option FDOT-Hurricane Jeanne-Damage Cty Rd USDA (NRCS) Emergency Watershed Prt Unincorporated Services Fund Drainage Maintenance MSTU Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper Harmony Heights 3 Fund Harmony Heights 4 Fund Sunland Gardens Fund Sunrise Park Fund Holiday pines Fund Blakely Subdivision Fund Queens Cove Lighting Dist#13 Fund pine Hollow Street Lighting MSTU Kings Hwy Industrial Park Lighting Parks MSTU Fund Monte Carlo Lighting MSTU#4 Fund Palm Lake Gardens MSTU Fund Port & Airport Fund Port Fund FAA BCA 9L/27R/Rehab. 14/32 DOT-New N. Entrance Port Ft. pierce Construct Taxiway "An Extension FDOT/Design Runway Rehab-AL642 Plan Maintenance RAD Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.- Teen Court FHFA SHIP FY02/03 FHFA SHIP FY04/05 Tourism Dev 4th Cent I&S Fund Impact Fees-Public Buildings County Building Fund County Capital Transportation Capital EXPENSES 1,016,768.49 76,986.31 3,091.18 641. 89 373.67 547.65 100.37 209,473.32 1,777,140.33 3,537,583.28 555,818.00 34.00 65,653.48 60,236.82 607.39 97,671.81 338.42 33,591. 81 2,543.62 218.73 478.66 533.63 132.96 803.47 72.21 276.10 348.95 462.58 431,490.50 1,381. 66 113.63 10,634.52 698.82 5,680.46 1,562.99 17,408.50 631.16 2,496.52 4,184.56 191. 61 1,842.91 15,000.00 1,581. 53 896,684.48 6,554.90 60,004.30 8,659.36 79,937.69 -- PAGE PAYROLL 581,082.07 5,799.21 757.66 1,312.01 814.23 0.00 1,312.01 138,431.22 0.00 0.00 0.00 0.00 49,978.28 5,547.92 847.20 92,745.33 914.80 22,192.88 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,529.17 0.00 0.00 0.00 0.00 0.00 2,852.80 1,171.85 0.00 3,049.23 0.00 2,200.91 0.00 0.00 0.00 0.00 0.00 1 iY ~ ~ AGENDA REQUEST ITEM NO. Q ft. DATE: April 26, 2005 REGULAR [X] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Resolution No. 05-160 - Proclaiming the month of May, 2005, as "CIVILITY MONTH" in S1. Lucie County, Florida. BACKGROUND: Mr. Craig H, Coller, Chair for the City, County and Local Government Law Section of The Florida Bar, has requested that this Board proclaim the month of May, 2005 as "CIVILITY MONTH" in S1. Lucie County, Florida. The attached Resolution No. 05-160 has been drafted for that purpose. FUNDS AVAIL.: PREVIOUS ACTION: RECOMMENDA TION: Staff recommends that the Board adopt the attached Resolution No. 05-160 as drafted. COMMISSION ACTION: CONCURRENCE: [1J. APPROVED [] DENIED [ ] OTHER: County Attorney: 1K. \./ Review and Approvals Approved 5-0 Management & Budget Purchasing Originating Dept, Other: Other: Finance: (Check for Copy only, if applicable)___ Eff. 5/96 " '-" ...,J RESOLUTION NO. 05-160 A RESOLUTION PROCLAIMING THE MONTH OF MAY, 2005, AS "CIVILITY MONTH" IN ST. LUCIE COUNTY, FLORIDA WHEREAS, the Board of County Commissioners of Sf. Lucie County, Florida, has made the following determinations: 1. The open exchange of public discourse is essential to the democratic system of government. 2. As a cornerstone of democracy, Americans have observed certain rules of behavior generally known as civility. Civility, derived from the Latin Words "civitas" meaning city and "civis" meaning citizen, is behavior worthy of citizens living in a community or in common with others. 3. Displays of anger, rudeness, ridicule, impatience, and a lack of respect and personal attacks detract from the open exchange of ideas, prevent fair discussion of the issues, and can discourage individuals from participation in government. 4. Civility can assist in reaching consensus on diverse issues and allow for mutually respectful ongoing relationships. 5. Civility can uplift our daily life and make it more pleasant to live in an organized society. 6. The City, County and Local Government Law Section of The Florida Bar urges the adoption of a pledge of civility by all citizens in the State of Florida. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of -;. ~ '-tIÌ St. Lucie County, Florida, that this Board does hereby proclaim the month of May, 2005, as "CIVILITY MONTH" in Sf. Lucie County, Florida, and calls upon all citizens to exercise civility toward each other. PASSED AND DULY ADOPTED this 26th day of April, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS , ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY , ~ "'" AGENDA REQUEST ITEM NO. ~ DATE: April 26, 2005 REGULAR [X] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S, McIntyre County Attorney SUBJECT: Resolution No. 05-161 - Proclaiming May 8,2005, through May 14, 2005, as "BUILDING SAFETY WEEK" in St. Lucie County, Florida, BACKGROUND: Mr. Dennis Grim, Code Compliance Manager and Building Official for the St. Lucie County Code Compliance Department, has requested that this Board proclaim May 8, 2005, through May 14,2005, as Building Safety Week in St. Lucie County, Florida. The attached Resolution No. 05-161 has been drafted for that purpose. FUNDS AVAIL.: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution No. 05-161 as drafted. COMMISSION ACTION: CONCURRENCE: [~APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 ¡;., County Attorney: 91/ J..../ Review and Approvals Management & Budget Purchasing Originating Dept. Other: Other: Finance: (Check for Copy only, if applicableJ___ Eff. 5/96 ~ """ RESOLUTION NO. 05- 161 A RESOLUTION PROCLAIMING MAY 8, 2005, THROUGH MAY, 14, 2005, AS "BUILDING SAFETY WEEK" IN ST. LUCIE COUNTY, FLORIDA WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. During the week of May 8, 2005, through May 14, 2005, building departments across America and around the world will celebrate Building Safety Week. 2. Building Safety Week raises public awareness of building safety and promotes the use, enforcement and understanding of building safety and fire prevention codes to protect lives and property. 3, "Making Homes, Schools and Workplaces Safer Together" is the theme of Building Safety Week 2005. 4. Building Safety Week, first observed in 1980, is sponsored by the International Code Council Foundation, an organization dedicated to changing the devastating effects of natural disasters and other building tragedies at home and around the world. 5. The role of the Building Department in St. Lucie County along with the Sf. Lucie County Fire District is to support projects that improve building safety at home, in the work place, and in the community. The departments take steps to ensure that the places where people in our community live, work, play and learn, are safe by reviewing building plans, issuing building permits and inspecting buildings during ~ ....,.¡ and after construction in enforcing the building code. 6. The Building Departments in St. Lucie County have been instrumental in that no loss of life occurred as a result of two direct hits from Hurricanes Francis and Jeanne. The Department is committed to the reconstruction of homes and businesses that were damaged by the storms. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Sf. Lucie County, Florida: 1. This Board does hereby proclaim May 8, 2005, through May 14, 2005, as "BUILDING SAFETY WEEK" in Sf. Lucie County, Florida. 2. This Board encourages the citizens of St. Lucie County to get involved in activities to learn more about the work of the St. Lucie County Building Department and st. Lucie County Fire District ... because homes, schools and workplaces can be made safer together. PASSED AND DULY ADOPTED this 26th day of April, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY " l:..- W'" '-" "wi AGENDA REQUEsT ITEM NO. 6 DATE: April 26, 2005 REGULAR [xx] PUBLIC HEARING [ ] TO: BOARD OF COUNTY COMMISSIONERS CONSENT [ ] PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney Daniel S, McIntyre County Attorney SUBJECT: Parcels owned by St. Lucie County Tax I.D, Nos. 1417-433-0001-000-0 and 1417-433-0005-000_8 BACKGROUND: Please see an attached memorandum FUNDS AVAILABLE: N/ A PREVIOUS ACTION: N/ A RECOMMENDA TION: Staff recommends the County retain ownership of Tax I.D, Nos. 1417-433-0001-000_0 and 1417-433- 0005-000-8 based upon Memorandums dated March 16 and March 18, 2005 from the Airport Director and Environmental Resources Manager. ____ .----- .---. COMMISSION ACTION: CONCURRENCE: [ ] APPROVED /XI OTHER: [ ] DENIED [XX] County Attorney: /ß: . Review ond Approvals Withdrawn [XX] Airport: [XX] Environmental Resources: 1911li [XX] Originating Dept.: [ ] Road & Bridge: [ ] County Engineer: Finance: (Check for Copy only, if applicable) Eft. 5/96 G:\ACQ\ WP\J oAnn\Airport\Albert Moore RE Airport Properties Agenda Request.wpd 'f ...... ....., INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S, McIntyre, County Attorney DATE: April 26, 2005 SUBJECT: Parcels owned by St, Lucie County Tax I.D. Nos, 1417-433-0001-000-0 and 1417-433-0005-000-8 BACKGROUND: Attached to this memorandum is a copy of a letter received from Bruhn & Moore who represents a prospective purchaser of two parcels owned by St. Lucie County, We have shown the two parcels in question in green on the attached map. The prospective purchaser owns the parcels shown in pink. We routed the letter from Bruhn & Moore to County staff and we received the attached Memorandums dated March 16 and March 19, 2005 from the Airport Director and Environmental Resources Manager, RECOMMENDATION: Staff recommends the County retain ownership of Tax I.D. Nos. 1417-433-0001-000-0 and 1417-433- 0005-000-8 based upon Memorandums dated March 16 and March 18,2005 from the Airport Director and Environmental Resources Manager. Respec-: fully submitted, Daniel S. McIntyr County Attorney G:\ACQ\WP\JoAnn\Airport\Albert Moore RE Airport Properties Agenda Memo.wpd /' '-' 4!~~ ~ "'-" Main..Office 601 S,E. Port Sc. Lucie Blvd. Parr Sr. Lucie, FL 34984 772-878-<!730 Phone 772-878-8466 Fax Branch Office 1109 Delaware Avenue Fort Pierce, FL 34950 Phone 772-878-<!730 Fax 772-878-8466 LAND USE· PLANNING & ZONING· PERMITTING (State & Federal) . REAL ESTATE (Title] ..~ 1/ / vii r11~ f ~/j ~ (1/1' 1P'~JI ) J' 1)t>P. 7f . VJ/~ f ~J Dear Doug: . fJI ¡~~ I am representing a prospecti ve purchaser of two parcels which are current! y 0 wned by the ;"'-:d~ /'Ä' County. My client, Carroll Collins, had previously made a request on his own for such a jfíV 1 ~ U purchase, but his request was never presented to the Board of County Commissioner. , ðLLJ!/ After researching the issue, I have found that when the Airport purchased the parcels, it was C P' purchased with funds from FDOT. The FDOT representative indicated that if a sale of the . ',.}!/ property is made, they would request fair market value for the property, ~p,.. There was also indications trom some County staff that the FAA may have contributed funds to í9'~ the purchase. However, I had a discussion with the Airport Director, Paul Phillips, who indicated to me that while FAA had contributed some funds in the past for airport property, the property in question was not purchased with any FAA funds. When I contacted the FAA, they indicated to me that they had no way of determining whether or not they contributed any money. They further indicated that if the Airport Authority recommended a sale of the property to a private individual, such a recommendation would have to be approved by the FAA. February 11 th, 2005 Douglas Anderson St. Lucie County 2300 Virginia Avenue Fort PÜ::rce, FL 34982 ¡, ¡ 1] © Œ ~ W Œ r'~~¡' '.\!ir Ii ~~! FEB 2 2 200S ¡W I I COUNTY ATTORNEY There are several reasons why a sale of said property would benefit the County~ First of all the property is too far away from the actual airport to be of any substantial benefit to the airport. Further, one of the parcels in question has U.S.1 frontage and would allow for commercial development which would obviously add to the economic development of the County, Finally, the parcels in question have a lake which was part of a sand mine. The lake has a broken fence around part of it and as it stands creates liability from a safety standpoint. A sale to a private entity would reduce said liability and would transfer any maintenance obligations to said owner. -- Weare hereby requesting that the item be placed in front of the County Commission, which is the acting airport authority, for a sale of said parcels. The parcels in question.ar.e..:.-___-;;;.__=-¡ 1417-433-0001-000-0 and 1417-433-0005-000-8.. I¡~~ í. Œ iLU~ Œ,I [~\ I··f,' . .: j, II \ \JU i FEB·l 'A Lffi) r. L~) 1\ [ , , L------------.l I I , \ If p-.Or/.\N.OFFJCf l____------ ri) WWW.SLCLANDUSE.COM '-" ~~"-- '. .' 4- ..;,... ~~ ~ ...., Mai n~Office 601 S.L Porr St. Lucie Blvd, Port St. Lucie, FL 34984 772-878-8730 Phone 772-878-8466 Fax Bra nch Office 1109 Delaware Avenue Forr Pierce, FL 34950 Phone 772-878-8730 Fax 772-878-8466 LAND USE· PLANNING & ZONING· PERMITTING (State & Federal) . REAL EST A TE [Title) P;::¡e~ 7 We will have a survey of said property provided and will also have an appraisal for the County to ensure the County has the information necessary to make its decision. If you have any questions or concerns, please let me know. Thank you in advance for your cooperation. . tI---- ert B, Moore, Esq. ABM/jdp CC: Carroll Collins WWW.SLCLANDUSLCDM ¡¡¡ill by $t Lucie Çounty N cr 0.24 - '-" ..., St. Lucie County INTERNATIONAL A from St. Lucie County International Airport Douglas M. Anderson, County Administrator Paul A. Phillips, Airport Director rrrP March 16, 2005 MEMORANDUM To: From: Date: Subject: Carroll Collins Request to Purchase Airport Property The Airport has reviewed the letter to you dated February 11, 2005 from Bruhn and Moore, Attorneys at Law, regarding a request by Carroll Collins to purchase a parcel of Airport property. As indicated in the letter, the Airport concurs that the parcel that Carroll Collins has requested to purchase was purchased with funds from the Florida Department of Transportation (FDOT). We also concur that the Federal Aviation Administration (FAA) did not participate in the funding for this particular piece of property. However, as with any property purchased for Airport purposes, the FAA would have to concur with the release of the property before it can be made available for sale. Although the said property is well removed from the Airport operations area, the property was acquired as mitigation for future Airport development projects. The said parcel borders the wetlands and acts as an upland buffer. Additionally, the Airport contacted the Environmental Resource Division (ERD) to discuss the possibility of the Airport selling this particular parcel. ERD reviewed Mr. Collins' request and has previously identified this particular parcel as integral to the South Indrio Greenway. ERD also identified and confirmed with the Florida Fish and Wildlife Commission, the existence of an active bald eagle nest. We have attached an aerial with the approximate location of the relocated nest, SL002B. The coordinates are 27 30.94' and 80 21.33' which places this new nest very near or on the proposed property. The nest has been registered with the State. Based on the reasons stated above, it would be staff's recommendation that this parcel not be made available for public sale. I-I ~0' r--::Jrlw7~ f"\ ;:¡ ~5~(~':~' ~~.1.;. 1\.. .\.._~3~ :~~ "J fI..!1M~ ~ -, ?Ilft¡:, Ii: .01 ! ~VI . ~ 1 , '.' -' I L__.__........ .J I I CO~ !jDìV1i~L CiFFîCE I '-' ..., However, based on the location of Mr. Collins' parcel with regards to the wetlands, the Greenway project, and the bald eagle's nest, Mr. Collins property has been targeted for acquisition in the past by both the Airport and ERD and further consideration for acquisition should be pursued. If you have any questions or require any additional information, please do not hesitate to contact me. Cc: Ray Wazny, Assistant County Administrator Faye Outlaw, Assistant County Administrator Daniel McIntyre, County Attorney Vanessa Bessey, Environmental Resources Manager '-' '''wI .~. PUBLIC WORKS DEPARTMENT ENVIRONMENTAL RESOURCES DIVISION MEMORANDUM ¡ i 0) rŒ & Œ a W Œ I 'I' I~J! MtR 22m JŒ¡ L'. nl WI- M I Y L'!...UUISITIO;\I' FROM: Joann Riley, Property Acquisitions Manager Vanessa Bessey, Environmental Resources Manage:/lß TO: DATE: March 18, 2005 RE: Parcels Owned by St. Lucie County Tax ID 1417-433-0001-000-0 and 1417-433-0005-000-8 Thank you for the opportunity to comment on the above referenced parcels, These parcels were identified as part of the South Indrio Greenway and are important for connecting OJ Wilcox Natural Area to St. Lucie Village Heritage Park via Indrio North Savannahs, In addition, please see the attached documentation from the USFWS. There is an active bald eagles nest located on property adjacent to the referenced parcels, . The 750 foot primary protective zone for the eagle encompasses a majority of parcel 1417-433-0001-000-0 and portions of 1417-433-0005- 000-8, The 1500 foot secondary protective zone encompasses the remaining portions of parcel 1417 -433-0005-000-8, I have attached a map with the approximate location of the eagles nest and the 750 foot zone, It should also be noted that the parcel owned by Mr, Collins (1417-421-0000-000-6) is also greatly encompassed by the 750 foot primary protective zone for the bald eagle. In addition, we have received a willing seller letter from Mr. Collins for this parcel. I would recommend that the subject parcels be maintained in public ownership for both their potential use as greenway connectors and to further protect the active bald eagles nest in'the area, If you have any questions, please feel free to contact me at 2528. Attachments ~ ~ ~ = QJ QJ :. '-' o .~ :. ~ = ~ ~ ...... = o 00 '-' C,) .~ ~u.~ rJ1 = = ~ ~ := ~ ~ ~ u . ~ = C,) ...... Q) = = rJJ 0lJ ~ = 0 ~ > o ...... ...... ~ u ~ ·C rJJ ~OQ)o ~ ~ = ·C = ~ ~~ ~ . ~ ~ -~~ ~ .:= ~ V ~ > .> . ,.." rJ1 ~ Q) u ~ ~ ~ If) ~~ V = o ~ .~ ...... rJ1 .~ = ~ ~ C,) ~ ...... ~ ~~ = .~ Q) ~rJ1u ~ ~ o = ~ o 0 ~ UU~ o o If) ..... M N N fFj- N ::tt:: ~ ...... .~ ~ o .~ ~ ~ . . . . ~ ..... '" .-.. /". ~ 1~"' ,~ .,..-""._J'fI,.-r' ; a 0 ...C 'I' I ....-- -""'11' ' .. ci 0 i¡' ¡ r-' .....- - /~.." .#'<wI' _"..r r,!g ':0 'i 1) ì I ") /o1r." ____4( """,,. .._.^' '" ,m'~ '1,-0 \'.AI \ .- ,'" ~.~ ,'ålC'Y , d ,., - .,' ..'-' r' . .~..:ê t '£ 'O..fu' ';:::r ;".' ..' ..' ~,.. ~~II' æ & ~ \L/lu~",,"'''''''' /'//'\~ ~:~I c: r-- L,;;:;"p^' ,.;;::.:;::;C;;; \ A!es:lþ.d ".,..·/i~-if">;:;.;~f;:ê:~;j;~ _~\ ./p"_..~"",,,,,··:-,,,,,·'f ..<j.::;;.¡f:~J>;;;~ ir~ -"" ,'. . ,:j)~,// O. "<...../1. ~>I ,/ 1: 7"./·'. ':f.\e."'): ..' ~ ~ ,'5 ,....--. .- O\&P\ .r..''-- ,~. . U. :....... /. <'___vvW"-',.. (p..."0Q¡,,,.,~>;;:;>'''''...'- ~¿:-ø'( '('ê>\O\~\'ò ....---- I .-;,.~:~~;:;~ ,::::».,. ,:,::.-,.-}_./~; ......1 t><.¡;~7 , "/>;:':'::J ...-::::~:;~-;.>,,'" - \. I f-" '\Ç==_ I~ .~ . '",-.. .~~.... '- Potential ESL Acquisitions WORKSHOP Augùsf25, 2004 .....1 . --..~ -"",'" Project Owner Acres Community Zoninq Price No Response Priority Taylor (NR) 4.88 B. Swamp/Scrub RS-4 $ 110,000 $ (110,000) 1 Ingram 1.97 Hammock RM-5 $ 70,000 1 Airport Wyatt 1.03 Hammock RM-5 $ 35,000 1 Greenway Morning Star Chu 0.63 Hammock RM-5 $ 23,900 1 16991nc: 1 Open C-3 $ 0 1 Marathon Oil* 1 Exotics C-3 $ 0 1 10,51 Total $ 238,900 $ (110,000\ US Sprint 0.79 Open RS-2 1 Wilcox 0,81 Hammock RS-2 $ 24,000 1 SL School Bd 0,03 Hammock RS-2 $ 0 1 Unknown 0.61 Hammock RS-2 $ 0 1 HBOI* 1 Hammock IH $ 24,000 2 HBOI 0.73 Hammock IL $ 18,600 2 Old Dixie HBOI* 4 Hammock IL $ 84,000 2 Greenway Rollins 2,36 Hammock IL $ 51,200 2 Hillcrest* 1 Håmmock RS-2 $ 24,000 2 Hillcrest* 1,5 Hammock RS-2 $ 34,000 2 Lueg' 1.5 Hammock RS-2 $ 34,000 2 Coconut Care 1.5 Hammock RS-2 $ 34,000 2 Schneider 1.15 Hammock RM-5 $ 27,000 2 Cimarron Aot 2,16 Hammock RM-5 $ 47,200 2 19,14 Total $ 402,000 Collins 4.92 Scrub/B. Swamp R/CCG $ 115,000 2 S, Indrio Humphrys (NR) 0.02 Scrub RS-3 . $ 5,400 $ (5,400) 2 Greenway Hearn 2.17 Scrub RS-3 $ 66,100 2 Runyon (NR) 0,59 Scrub RS-4 $ 28,000 $ (28,000) 2 Borkosky (NR) 0.2 Scrub RS-4 $ 9,000 $ (9,000) 2 7,9 Total $ 223,500 $ (42,400) Bluefield Drawdy Bro +/- 200 Hammock 200 Total AG-5 $ $ 3,020,000 3,020,0.00 2 Indrio Klatt 40.6 Savannah R-C $ 837,000 $ (837,000) 2 I Savannahs Klatt 108 Flatwoods AR-1 $ . 3,260,000 $ 13,260,0001 2 148.5 Total $ 4,097,000 $ (4,097,000) Knight* 40 Grove AG-5 $ 615,000 2 Paleo Northwood* 21 Grove AG-5 $ 0 2 Greenway Northwood* 21 Grove AG-5 $ 0 2 Teaque 150 Pasture AG-5 $ 2,265,000 2 232 Total $ 2,880,000 Pinelands Germ, Hamm Gr* Greenway Wynne/Russakis 60 Grove 40 Grove 100 Total AG-5 $ AG-5 $ $ 915,000 615,000 1,530,000 ~ I Pinelands Crawford 39.55 Pine Flatwoods AG-5 $ 615,000 3 Addition Humphries (NR) 324.4 Pine Flatwoods AG-5 $ 3,265,000 $ (3,265,000) 3 Humphries (NR) 284 Pine Flatwoods AG-5 $ 2,855,000 $ (2,855,000) 3 647.95 Total $ 6,735,000 $ (6,120,000) Indrio Bluewav HBOI HBOI 124,32 Hammock/Tidal 46.63 HammockITidal 170.95 Total IURS2 $ RS2/RC $ $ 2,511,400 957,600 3,469,000 ; I N. Ft. Pierce Rea 3.89 Scrub CG $ 215,000 3 Golf Course Conley (NR) 2.68 Scrub CG $ 144,000 $ (144,000) 3 Ualy Boat (NR) 10.83 Scrub CG/IL $ 556,500 $ ì556,500i 3 17.4 Total $ 915,500 $ 1700,500\ Eden Eden Cemetery 1.21 Hammock I $ 0 3 CemeterY So. Roses 0.61 Open RE-2 $ 100,000 3 1,82 Total $ 100,000 Grand Totals: Acres: 1556.3 Price: $ 23,610,900 $ (11,069,900) Grand Total minus "No Responses" $12,541,000 I:.... : ""-"'''''-'':-''-''''''''''''''""..",.-'-., ''-'''''''''_''-'''<;'''''''''_''''>''''''''''''''''''''''',..,,'_,-"'-(>.-, ".-",':,,,"..",,.-',',-,:.-..,'-','-,,-,,,',',-.,",.-,,..",'." _",__:,__,_",,",,>,"',""..,'_''"';C'_'-''__''',''.. f Vanessa Bessey : Re: New~les Nest in North County From: To: Date: Subject: <Spencer _ Simon@fws,gov> "Vanessa Bessey" <besseyv@stlucieco.gov> 3/1/2005 10:08:47 AM Re: New Eagles Nest in North County Good morning Vanessa, I did get your message and forwarded to the Florida Fish and Wildlife Commission who are responsible for maintaining the bald eagle database; this is their response: . The new nest being reported is a relocation of an already-documented nest, SL002A. SL002A was 'active in 2003, but not active in 2004. I've attached an aerial with the approximate location of the relocated nest, SL002B, The coordinates are 27 30.94' and 80 21.33' which places this new nest approx. 3/10 mile from SL002A. (See attached file: sI002_territory,jpg) In reference to your questions: The land owner is responsible for posting their land if they chose to post it. The Elldangered Species Act does not "stop" projects, it does however provide a mechanism to prevent unauthorized take of federally listed species. Some construction may be acceptable within the 750 primary zone depending on timing and other factors. The nest has been registered with the state and will shortly be registered in our database. If you have any additional questions, please let me know, Thanks, Spencer Spencer Simon Trust Resources Supervisor South Florida Ecological Services Office spencer _ simon@fws.gov http://verobeach ,fws. gov/ Ph: (772) 562-3909 x345 Fax: (772) 562-4288 "Vanessa Bessey" <besseyv@stluciec o,gov> To <Spencer _ Simon@fws,gov> 02/28/2005 02: 14 cc PM Subject New Eagles Nest in North County ..., Page11 '-" "ftttI1I '" .."", ~ J j ~ .... ~ --- ~ u"- oj u ').'").~ ;§ §; ...,,¡ (\ ~r-l \01,0" " § (\JlO "- .. ê' 1J1.0" :R --- lì) U ~ \Q1,0"'-+ « ~ ~~ ~ "- ! ",0 --- tl "" ~~ -- .¡........ ~ 81; <\J .,:., ~ "' § o~ I i/!t- w...,:; ~..J Oll,lt. I ~w ª ". . ",~g.~ -- \01.;9'- ~ ~ Oil ,L I 't :;i , ~!i. .., ! \01,0" .~ I- \D ! V1 -!..O "'-!.."- \01 ,0" .~.... w ~ z :x ; !§§ ~ ~ ! « ~ ..J ';"~ I -,r.- --./- - - -- _u;¡U~1 ~«g«<')1 ê~"~~' _m.Nr- § , a. , ~I , 0 ~ w «I 0 ::i::i3:~S y:i;g ~'t ...J U1 ...J f-- ~~ ~ ~ I ~;:/ '-,..", I "./'" ~_ .~ >/1// / -----.'\J¡---... 1 1\, ! II'" 6'\ I ~ 'v 6(0 61 I ,"'\f''9¡-o-~ I iÇ;'L I ~~ 1 1 'I "¡ I! I I I I III) I,I§: II ;/ r-l /I "I '2/ I \ I / 4 l, \1 ;' ~ I I / \, ,J I I '\ \_----~ :I~¡ I,) 1 ¡ç"'6n ",¡ I .J :¡n(( / ---- ../ /, // '-- ~. "i --------- ..~ r1~~ 9- - ~~ ¿\ "", ':> ",0· \l.oÞD S'\ þ.'\t. ,,0, ~~..~.)~ . ~').,'ð'ð ~____ llò~ '0'- ,.- .-. ~ 8 \'ð'}.' __;: i ~ Il) g <i. , '" ~ ¡ ~ ~ \Ol'~~~1 \'JO " '-J k 01· IØ ICI W ~& ~ '" If) 0 '" . I <> 0",' I ~ ~ I ~ I "." ~. 1:,0" fl /-: ~ \&o.? \ tl ~ -- ---í ~ -- ~ I", ~ - I u « I Iç¡¡¡ ,0 \2 '\01.0'10 ~ <> ",:II ('Iu lò ~~ « "- " §r--,~ ('I . . <') 6ro;¡;~ R'z ~o::i;i è\j ~.~-t- \~I :!,:;-'f8 t:' ,/ '1 ,L 1~tI....- ___ ---I I "' ~' I :II ~ ---- Ô :::! , I I \ ) , 1 '" .\ , '- \ I I \ \ \ 1 I , \ " ..' ':1 ~ .j. -. LI '1 ~ ....~ ;~ " 1 J ?'1 .' .I ~ 1i fl- ~~y) .~ "è ~ ~ I , / , /,/ / / ~., ,......../ .---- 1 01 ,i -4 ~ ____ ___ --- ~o,D ,>ò:..- - ___ --- 0 s,....i.t ___ --- .-- _'" r,..1t ___ ./"' ,,~ --- --- /" --- ---- ~- ---- IX) IX) ~, "'''' ~~ <;0 ::¡- I "1 '1 1 ~ ~ '1 ,~ ')1 .j .,. ~¡ 4 1 ". 0;1 ,~ ,,/ ~ ..., Agenda Request Item Number: Meeting Date: 7 04/26/05 Consent Regular Public Hearing Leg. [ ] [ ] [X] [ ] Quasi-JD [ X ] To: Submitted By: Board of County Commissioners Growth Management Presented By C ~ ----- .-----, . ~~ - ----> Assistant County Administrator SUBJECT: Consider Draft Resolution 05-137 approving the petition of Ginn-LA St. lucie, lllP for a Major Site Plan Approval to allow for a 100 unit condominium including a 7,700 square foot beach club in the HIRD (Hutchinson Island Residential District) and PUD zoning districts. BACKGROUND: Attached is the petition of Ginn-LA St. lucie, lllP for a Major Site Plan Approval to allow for a 100 unit condominium including a 7,700 square foot beach club in the HIRD (Hutchinson Island Residential District) and PUD zoning districts. FUNDS AVAILABLE: N/A PREVIOUS ACTION: At the March 17, 2005 public hearing, the Planning and Zoning Commission, by a vote of 8-0, with one member absent (Ms, Morgan), recommended approval of the applicant's request for a conditional use permit. At the April 19, 2005 public hearing on this matter, the Board of County Commissioners, by a vote of 5 to 0 approved the applicant's request for a conditional use permit. RECOMMENDATION: Staff recommends approval of Draft Resolution 05-137 COMMISSION ACTION: [X] APPROVED c=J OTHER CONCURRENCE: D DENIED Approved 5-0 with 5 conditions Coordination! Signatures County Attorney: Finance: Environ. Resources~ '4}11~ t~ Mgt. & Budget: Fire Dept: Utility: Purchasing: Public Works: ~~, Other: .~ ...., COMMISSION REVIEW: April 26, 2005 GROWTH MANAGEMENT DEPARTMENT (Planning Division) MEMORANDUM TO: County Commission FROM: Assistant County Administrator DATE: April 20, 2005 SUBJECT: Petition of Ginn-LA St. Lucie, LLLP for a Major Site Plan Approval to allow for a 100 unit condominium including a 7,700 square foot beach club in the HIRD (Hutchinson Island Residential District) and PUD zoning districts. (File No.: MJSP-04-017) LOCATION: South Hutchinson Island - East side of State Road A-1-A South of the County's wastewater treatment plant and across fron the Pelican Point subdivision. EXISTING ZONING: HIRD (Hutchinson Island Residential District and PUD (Planned Unit Development) LAND USE DESIGNATION: RM - Residential Medium PARCEL SIZE: PROPOSED USE: 14.89 Acres A 100 unit condominium project including a 7,700 square foot beach club. SURROUNDING LAND USE: RH (Residential High) to the south, CPUB (Conservation Public) to the north PF (Public Facilities) to the northwest. The existing uses in this area are a county park to the north, a wastewater treatment plant and fire station to the northwest, a single family subdivision to the west, and an approved condominium project to the south. SURROUNDING ZONING: HIRD (Hutchinson Island Residential District) to the south, CPUB (Conservation Public) to the north, U (Utilities) to the northwest. FIRE/EMS PROTECTION: Fire Station Number #8 (South Hutchinson Island) is located approximately 1/4 mile to the north. '-' ...." April 20, 2005 Page 2 Subject: Tesoro Beach Club File No.: MJSP-04-017 UTILITY SERVICE: Fort Pierce Utilities Authority will be providing water service. Sewer will be provided by St. Lucie County. TRANSPORTATION IMPACTS: Right of Way Adequacy: Scheduled Area Improvements: State Road A-1-A is a state owned and maintained 100 foot right-of-way. None TYPE OF CONCURRENCY DOCUMENT REQUIRED: Certificate of Capacity ******************************************** STANDARDS FOR SITE PLAN REVIEW Section 11.02.07, of the St. Lucie County Land Development Code identifies the minimum Standards of Review for all proposed Site Plans. These standards must be met in order for any site plan approvals to be considered. Staff has reviewed the request for Major Site Plan approval, utilizing these requirements and notes the following: A. CONSISTENCY WITH LOCAL ORDINANCES AND COMPREHENSIVE PLAN The proposed building or use is consistent with the general purpose, goals, objectives, and standards of this Code, the St. Lucie County Comprehensive Plan, and the Code and Compiled Laws of St. Lucie County; and the proposed use complies with all additional standards imposed on it by the particular provisions of this Code authorizing such use and any other requirement of the Code and Compiled Laws of St. Lucie County. The proposed Tesoro Beach Club site plan is consistent with the general purpose, goals, objectives and standards of this Code, the St. Lucie County Comprehensive Plan, and the Code and Compiled Laws of St. Lucie County, and the proposed use complies with all additional standards imposed on it by the particular provisions of this Code authorizing such use and any other requirement of the Code and Compiled Laws of St. Lucie County. These policies include, but are not limited to: Policv 1.1.1.1 of the St. Lucie County Comprehensive Plan establishes a maximum density of RM (Residential, Medium - 9 dwelling units per acre) within this area of South Hutchinson Island. The density proposed fro this project is 6.72. Therefore, the proposed project is consistent with this policy. -- ... '-' ...", April 20. 2005 Page 3 Subject: Tesoro Beach Club File No.: MJSP-04-017 B. EFFECT ON NEARBY PROPERTIES 1. The proposed building or use will not have an undue adverse effect upon nearby property, the character of the neighborhood, traffic conditions, parking, utility facilities, and other matters affecting the public health, safety, and general welfare. The proposed 100 unit condominium and included 7,700 square foot beach club has been determined not to have an undue or adverse effect upon nearby properties. The surrounding properties are generally residential with three public uses (a wastewater treatment plant, a fire station, and a park) to the north. State Road A-1-A, a state-owned right-of-way, with a right-of-way width of 100 feet currently operates at a LOS "C". All reasonable steps have been taken to minimize any adverse effect of the proposed building or use on the immediate vicinity through building design, site design, landscaping, and screening. 2. The proposed building or use will be constructed, arranged, and operated so as not to inteñere with the development and use of neighboring property, in accordance with applicable district regulations. The design of the proposed project has been determined not to interfere with the development or use of neighboring properties. There will be seven buildings constructed on the property as part of this project. Buildings Band C each contain half of thee proposed beach club on their respective first floors, adjacent to the pool area C. ADEQUACY OF PUBLIC FACILITIES The proposed building or use complies with the standards of Chapter V, Adequate Public Facilities. State Road A-1-A is a state-owned right-of-way, with a right-of-way width of 100 feet. This Roadway currently operates at LOS "C". The Fort Pierce Utilities Authority (FPUA) will service the proposed project with water. St. Lucie County will provide sewer service. D. ADEQUACY OF FIRE PROTECTION The applicant has obtained from the St. Lucie County Bureau of Fire Prevention written confirmation, or has otherwise demonstrated by substantial credible evidence, ~ >oJ April 20, 2005 Page 4 Subject: Tesoro Beach Club File No.: MJSP-04-017 that water supply, evacuation facilities, and emergency access are satisfactory to provide adequate fire protection. The applicant has obtained from the St. Lucie County Fire District written confirmation that the proposed site plan conceptually meets the minimum access and water supply requirements for fire protection services at this facility. Station #8 is approximately X mile to the north. E. ADEQUACY OF SCHOOL FACILITIES The proposed building or use will be served by adequate school facilities. The development is primarily residential in nature and as such is expected to impact the school system. At the county wide ratio of .32 students per dwelling unit, 32 students are expected. Developments on north and south Hutchinson Island typically have student ratios less that the referenced .32. This proposed project will pay all applicable impact fees including those for schools. F. ENVIRONMENTAL IMPACT For developments required to provide an environmental impact report under Section 11.02.09{A}(5), the proposed development will not contravene any applicable provision of the St. Lucie County Comprehensive Plan, or of Chapter VI1\, "Natural Environment Analysis", of the St. Lucie County Barrier Island Study Analysis of Growth Management Policy Plan, Kimley-Horn. The subject property contained a number of native trees including Gumbo Limbos and Sabal Palms. The parcel also had a significant infestation of invasive species, primarily Brazilian Pepper. On site vegetation both native and exotic species were heavily damaged by last year's storms. The site has now been cleared pursuant to a county vegetation removal permit. The native vegetation has generally been left in place. Other than the probability of nesting Sea Turtles, no species of concern are found on the site. Conditions to address the Sea Turtle issue and the conservation easements are included. COMMENTS: Ginn-LA St. Lucie, LLLP has applied for a Major Site Plan Approval to allow for a 100 unit condominium including a 7,700 square foot beach club in the HIRD (Hutchinson Island Residential District) and PUD zoning districts Attached is a copy of Draft Resolution 05-137, which, if approved, would grant this request for a Major Site Plan Approval, subject to the following conditions: 1. The site plan shall be limited to 100 dwelling units and 7,700 square feet of beach club. 2. Right and left turn lanes shall be constructed at the project entrance. .... .."", April 20, 2005 Page 5 Subject: Tesoro Beach Club File No.: MJSP-04-017 3. Prior to the approval of any plat for the proposed Tesoro Beach Club, a Sea Turtle Protection Plan, including lighting standards shall be approved by the St. Lucie County Environmental Resource Division. 4. The plat for the property shall dedicate all areas designated as preserves to St. Lucie County. 5. The applicant agrees not to interfere with public access to the Indian River Lagoon. Staff recommends approval of Draft Resolution 05-137. If you have any questions, please let us know. SUBMITTED: -~~~ ~---:::> Faye Outlaw Assistant County Administrator dpk H :/wp/projectsfT esoro.siteplan. bccmemo.doc cc: County Administrator Asst. County Administrator County Attorney Public Works Director County Engineer Fire Marshall . File "'-' ..." 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION 05·137 FILE NO.: MJSP 04-017 A RESOLUTION GRANTING MAJOR SITE PLAN APPROVAL FOR A 100 UNIT CONDOMINIUM INCLUDING A 7,700 SQUARE FOOT BEACH CLUB FOR PROPERTY LOCATED IN ST. LUCIE COUNTY, FLORIDA. WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, based on the testimony and evidence, including but not limited to the staff report, has made the following determinations: 1. Ginn-LA St. Lucie. LLP presented a petition for a Site Plan approval to allow the construction of a 100 unit condominium including a 7,700 square foot beach club in the HIRD (Hutchinson Island Residential District) and PUD (Planned Unit Development) Zoning Districts for property described in Part B below. 2. The Development Review Committee has reviewed the petition for Major Site Plan approval and found it to meet all technical requirements of the Land Development Code and to be consistent with the future land use maps of the St. Lucie County Comprehensive Plan. 3. The Proposed project is consistent with the general purpose, goals, objectives, and policies of the St. Lucie County Comprehensive Plan, the St. Lucie County Land Development Code, and the Code of Ordinances of St. Lucie County. 4. The proposed project will not have an undue adverse effect on adjacent property, the character of the neighborhood, traffic conditions, parking, utility facilities, or other matters affecting the public health, safety, or general welfare. 5. All reasonable steps have been taken to minimize any adverse effect of the proposed project on the immediate vicinity through building design, site design, landscaping, and screening. 6. The proposed project will be constructed, arranged, and operated so as not to interfere with the development and use of neighboring property in accordance with the applicable district regulations. 7. The proposed project will be provided water service by Ft. Pierce Utilities Authority and sewer service by St. Lucie County. File No,: MJSP 04-017 April 26. 2005 Resolution 05-137 Page 1 '-'" ...., 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 5. The applicant agrees not to interfere with public access to the Indian River Lagoon. 26 27 28 B. The property on which this site plan approval is being granted is described as follows: 29 30 PARCEL 1 31 32 BEING A TRACT OF LAND LYING IN SECTION 22, TOWNSHIP 36 SOUTH, 33 RANGE 41 EAST, ST LUCIE COUNTY, FLORIDA; BOUNDED ON THE SOUTH BY 34 A LINE PARALLEL WITH AND 5,767.86 FEET NORTHERLY (MEASURED AT 35 RIGHT ANGLES) FROM THE SOUTH LINE OF SECTION 27, OF SAID 36 TOWNSHIP AND RANGE; ON THE NORTH BY A LINE PARALLEL WITH AND 37 6,323.74 FEET NORTHERLY (MEASURED AT RIGHT ANGLES) FROM THE 38 SOUTH LINE OF SAID SECTION 27; ON THE WEST BY EAST RIGHT-OF-WAY 39 LINE OF STATE ROAD A-1-A; AND ON THE EAST BY THE WATERS OF THE 40 ATLANTIC OCEAN. 41 42 PARCEL 2 43 44 A TRACT OF LAND EXTENDING FROM THE ATLANTIC OCEAN TO THE INDIAN 45 RIVER BEING DESCRIBED AS THE NORTH 189.66 FEET OF THE SOUTH 46 509.94 FEET OF SECTION 22, TOWNSHIP 36 SOUTH, RANGE 41 EAST, 8. A Certificate of Capacity, a copy of which is attached to this resolution, was granted by the Growth Management Director on April 26,2005. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: A. Pursuant to Section 11.02.09 and Section 11.07.05 (B) of the St. Lucie Land Development Code, the Major Site Plan for the Project known as Tesoro Beach Club is hereby approved as shown on the site plan drawings for the project prepared by East Bay Group, LLC, date March 10, 2005 and date stamped received by the St. Lucie County Growth Management Department on that same day, subject to the following conditions. 1. The sUe plan shall be limited to 100 dwelling units and 7,700 square feet of beach club. 2. Right and left turn lanes shall be constructed at the project entrance. 3. Prior to the approval of any plat for the proposed Tesoro Beach Club, a Sea Turtle Protection Plan, including lighting standards shall be approved by the St. Lucie County Environmental Resource Division. 4. The plat for the property shall dedicate all areas designated as preserves to St. Lucie County. File No.: MJSP 04-017 April 26. 2005 Resolution 05-137 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 C. 34 35 36 37 38 39 D. 40 41 42 43 44 45 E. 46 47 ~ ..." MEASURING 200 FEET ALONG THE ATLANTIC OCEAN AND BEING FURTHER DESCRIBED AS BEING THE NORTH 189.66 FEET OF THE FOLLOWING DESCRIBED PROPERTY: A TRACT OF LAND IN SECTIONS 22 AND 27, TOWNSHIP 36 SOUTH, RANGE 41 EAST, LYING AND BEING IN ST. LUCIE COUNTY FLORIDA, BOUNDED ON THE SOUTH BY A LINE PARALLEL TO AND 4470 FEET NORTHERLY OF THE SOUTH LINE OF SAID SECTION 27, MEASURED ON THE PERPENDICULAR, AND LYING BETWEEN THE WATERS OF THE INDIAN RIVER AND THE ATLANTIC OCEAN, LESS THE RIGHT-OF-WAY OF STATE ROAD A1A; ALSO DESCRIBED AS THE NORTH 787.09 FEET OF SAID SECTION 27, AND THE SOUTH 509.94 FEET OF SAID SECTION 22, LESS THE RIGHT-OF-WAY LINE OF STATE ROAD A1A. PARCEL 3 THE NORTH 141.89 FEET OF THE SOUTH 320.28 FEET OF SECTION 22, TOWNSHIP 36 SOUTH, RANGE 41 EAST, BOUNDED ON THE WEST BY THE WATERS OF THE INDIAN RIVER, AND ON THE EAST BY THE WATERS OF THE ATLANTIC OCEAN. PARCEL 4 A TRACT OF LAND LOCATED ON HUTCHINSON ISLAND, ST. LUCIE COUNTY, FLORIDA EXTENDING FROM THE ATLANTIC OCEAN TO THE INDIAN RIVER BEING DESCRIBED AS THE SOUTH 178.39 FEET OF SECTION 22, TOWNSHIP 36 SOUTH, RANGE 41 EAST, AND THE NORTH 59.06 FEET OF SECTION 27, TOWNSHIP 36 SOUTH, RANGE 41 EAST, MEASURING 250 FEET ALONG THE ATLANTIC OCEAN. Location: South Hutchinson Island on State Road A-1-A The approvals and authorizations granted by this Resolution are for the purpose of obtaining building permits for this property, and shall expire on April 26, 2007, unless the developer has obtained a building permit for the uses described in Part A above, or an extension has been granted in accordance with Section 11.07.05(F), St. Lucie County Land Development Code. The Certificate of Capacity, a copy of which is attached to this resolution, shall remain valid for the period of Conditional Use approval. Should the Conditional Use approval granted by this resolution expire or an extension be sought pursuant to Section 11.07.05(F) of the St. Lucie County Land Development Code, a new certificate of capacity shall be required. The Major Site Plan approval granted under this resolution specifically requires that the petitioner, including any successors in interest, shall obtain all necessary development permits and construction authorizations from the appropriate State and File No.: MJSP 04-017 April 26, 2005 Resolution 05-137 Page 3 ~ ...., 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 Federal regulatory agencies, including but not limited to: the United States Army Corp of Engineers, the Florida Department of Environmental Protection, and the South Florida Water Management District, prior to the issuance of any local building permits or authorizations to commence development activities on the property described in Part B of this Resolution. F. The Certificate of Capacity, a copy of which is attached to this resolution, shall remain valid for the period of Site Plan approval. Should the Site Plan approval granted by this resolution expire or an extension be sought pursuant to Section 11.06.00 of the St. Lucie County Land Development Code, a new certificate of capacity shall be required. G. The Conditions set forth in Part A of this Resolution are an integral non-severable part of the site plan approval granted by this Resolution. If any condition set forth in Part A is determined to be invalid or unenforceable for any reason, and the developer declines to comply voluntarily with that condition, the site plan approval granted by this resolution shall become null and void. H. The St. Lucie County Growth Management Department Director is hereby authorized and directed to cause the notation of this resolution to be made on the Official Zoning Map of St. Lucie County, Florida, and to make notation of reference to the date of adoption of this resolution. After motion and second, the vote on this resolution was as follows: Chairman Frannie Hutchinson xxx Vice-Chairman Doug Coward xxx Commissioner Chris Craft xxx XXX XXX Commissioner Paula Lewis Commissioner Joseph E. Smith PASSED AND DULY ADOPTED this 26th day of April 2005 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY Chairman File No.: MJSP 04-017 April 26, 2005 Resolution 05-137 Page 4 ~ -....1 1 2 3 4 5 ATTEST: 6 7 8 18 11 DEPUTY CLERK 12 13 14 15 16 17 18 19 20 21 22 23 24 25 dpk: 26 Tesoro.Res05137.doc 27 APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY File No,: MJSP 04-017 April 26. 2005 Resolution 05-137 Page 5 '-" ..." , AGENDA ITEM 4: TESORO BEACH CLUB - CU-05-005 Chair Grande disclosed that he had had discussions and meetings with representatives of Ginn Company who were Tesoro. Vice-Chair Hearn also disclosed that he had had discussion with members of the public. Not specifically on this particular project, but similar projects on the island. Mr. Kelly gave staffs report that this was the Tesoro application of Ginn Development for a major site plan for 100 unit condominium project and a Conditional Use pennit to allow for 7,700 square foot beach club contained within that condominium project. The application presented was for the Conditional Use pennit. The location was South Hutchinson Island. The existing zoning was HIRD (Hutchinson Island Residential District); future land use designation is RM (Residential, Medium). The rest of that line 0 memo was incorrect, there was no PUD (Planned Unit Development) future land use. T size was under 15 acres, at 14.89. The board had been provided a site plan. The b uld be contained in what would have been two condominium units, one on ea I on the ground floor of the building. Staff had reviewed the conditional use t it met all of the County requirements and recommended its approval. Mr. Reikenis stated that the pool was located in between buil clubhouse was located within the first level of one unit on the end d C and the area for the ch building. Mr. Kelly stated that there was no separate structure for the club facility. It was contained within buildings B and C. Vice-Chair Hearn from the bottom "the condominium units, these units" . tion regarding the statement on Page 2 the third paragraph roposing a 7,700 square foot beach club and 100 less traffic than the allowable 134 dwelling Mr. Kelly responded that the word} e Land Development Code was in the HIRD Zoning District, Athletic and Entertainment s were pennitted as Conditional Uses, they had to have this board's approval, but the board could only consider them, on any parcel in HIRD if the traffic they generated was less than the traffic that would be expected from the maximum residential unit or intensity. Staff had calculated that on the RM land use and the 14.89 acres, 134 dwelling units could have been built on the site. They looked at the traffic that 134 dwelling units would have generated and then calculated how much traffic a 100 unit condominium and a 7,700 square foot club would generate based on ITE numbers and found that the number was less than the 134 units and therefore, staff could at least present the application to the board to be considered. Vice-Chair Hearn asked if that was assuming that there was no traffic generated going to and from the club. P & Z Regular Meeting March 17, 2005 Page 9 ...... ,..."" I Mr. Kelly responded that they had looked at the standard ITE numbers for an entertainment, athletic club, they were based on square footages; staff calculated that number, then added it to the number for the 100 units and found that it was less than if there had been134 straight units. Chair Grande clarified that they were strictly looking at a conditional use review for the beach club, not looking at the site plan. Mr. Kelly responded that was correct. Mr. Knapp asked if the beach club was open to the public and not restricted to the residents. Chair Grande said it was not open to the public, it was for members of the Ginn Tesoro Development, Ginn had other developments within 8t. Lucie County and the beach club would be available to both the residents of this community and sidents of other Ginn communities in the county. Mr. Kelly responded that the 17,000 square feet and the sep that came in and when staff discovered that those numbers put and he made adjustments and came in with a smaller square fo changed on the agenda. The memo and the site plan were correct. clubhouse were the application , they told the developer . The numbers were not Ms. Hammer said that she was not understan 17,000 square foot club house. Rick Reikenis, represented Ginn-LA Company. He stated that Ginn had worked in 8t. Lucie County for a while and thought that the developments that they had moved forward had set a new mark for the county and the area. In regards to this project they had done an extensive amount of work with staff and even up to the very last minute, made sure that they had a product that met count irements and was also something that they would have been very proud of to have brou on Island and 8t. Lucie County. He thanked the President's Council, as they h their representatives on several occasions and the last meeting was in J hey presented a site plan that was actually a little bit more intense with the 'ttle bit larger, but they had received a good reception at that meéting. cess to the beach club there would be membership to that club made availab owned property in other Ginn projects in return for a social membership fee ld pay. Access to the club would be controlled by reservations; there was going to ed number of members allowed at the club facility at anyone time. Reservations were go 0 be on a first come, first served basis for people who were members in the club for that facili y. The beach club facility as proposed was on the first floor on each unit bordering the pool area, in the middle of the facility, totaling about 7,700 square. Mr. Lounds asked what was the social aspect for the club. Mr. Reikenis responded that there would be some dining facilities, some seats in a restaurant, a terrace bar, the swimming pool, and beach access by reservations only. P & Z Regular Meeting March 17, 2005 Page 10 .. '-' "" t Ms. Hammer touched on the parking that Mr. Hearn had raised, if there was going to be access by reservation from outside properties, there was the property Tesoro in Port St. Lucie, were there other Ginn properties in St. Lucie County. Mr. Reikenis responded that currently there wasn't. In Port St. Lucie, there was Tesoro, Tesoro Preserve, and a project north of the power plant called Watersong, but it was single-family homes on the beach. They didn't anticipate them using the facility. Ms. Hammer asked what numbers in reservations were they talking ab Mr. Reikenis responded that on the site plan, in addition to the king spaces per unit that were required, they had a total of 293 parking spaces. There Ius of 93 spaces for the residential units and the guest parking. Reservations would b ing availability, they would be able to make reservations for up to 90 vehicles at an ne tim . distance to travel from Tesoro and Tesoro Preserve was not a small distance and it didn't t inconsiderable amount of time to get from there. If people within the condominium um ests, the required parking for the condominium was 1.5 spaces per unit and then .5 sp er unit for guest parking, that's the two spaces per unit. By County Code, County Develop ent Ordinance those 200 spaces were for the residents of the Tesoro Beach Club, the people who were going to live in the condominiums; the addition + spaces were available for club use and those were the spaces that would be by reservation 0 e concierge service at the club and back at their club facilities would handle and regulate t Chair Grande aske of the club. nded that Ginn Company ha a club arm that ran the clubs, amenities opments, the amenities were very high level, so there was a separate b facilities. In this development the condominium units and their like parking, access, that type of thing would be run by the here would also be, for those facilities, the club, the pool, beach ed to the club facilities would be run by in the prevue of the association, there would be an Chair Grande asked if the common elements association at Tesoro Beach Club, there would would run and own the beach club. In rega maintained once Ginn-LA had left. Mr. Reikenis packages. divisio resp con omI access and club manage sidents of the community could possibly choose not to be members Mr. Reikenis responded that was correct. Mr. Knapp asked what was the maximum seating capacity of both facilities going to be. Mr. Reikenis responded 75 total. P & Z Regular Meeting March 17, 2005 Page 11 ,. ~' ..." Mr. Knapp also asked how they were going to limit people coming and going if they're just going down the beach. John Olson, with Peacock and Lewis responded that the program as it stood was controlled access with security gate, entrance through a guard facility. There would be a need to get clearance from the management arm of the Tesoro properties in order to get through. Anyone coming in would have to stop at the gate at the entrance and have clearance or reservations to be able to come through to the property. Chairman Grande opened the public portion of the hearing. James Norris a resident of Hutchinson Island stated that his i e development stemmed from the fact that he was a lot owner in Pelican Pointe West ctly across the street. He wanted to know where exactly on the property site was the ility go be located. From about half way the middle of their property north was an area of a beach up ich there were a large number of those worm reef type things and somebody, somewhere, not 'ly him, if the swimming club was not in the right place, it was likely to raise an environm pact issue. Secondly, it had been his understanding from discussions that he'd had with the veloper of his development that they had a permanent easement or at least a right of access to the ocean across Tesoro property and he wondered whe or not that had been addressed, whether it had been taken into consideration and what impact s in that regard were. A third question was that a limited number of parking spaces in add e people who were actually residents over there were being provided for dining faciliti there's obviously going to be a need for employees to park as well. If in fact 11ity that had a very high end employee type of operation, there would be a for their king. Rumors that he had heard was that there was going to be a much larger din area, dining room type of facility somewhere on the site, and wanted to know whether or not tlì in fact the case or this was just the only one. the restaurant in relation to the property as a whole, was right about in s really between Mr. Norris and Ginn Company, whatever was legal parking, their plan was to have 293 parking spaces in total, 200 and the 93 at a very minimum would be for what was a much of the huge restaurant, club facility was not unfounded, the arge club facility with a very large restaurant and through the Company and county staff that had evolved down to what was wou were a smaller res original plan, negotiations be presented tonight. Mr. Reikenis reiterat that the facility was 7,700 square feet, they had looked at a much larger facility at one point, but that was discarded. Secondly, there was an easement access for Pelican Pointe West property owners that was in accordance with the agreement with the homeowners association; that's on the survey and that's a dedicated easement for access including the dune cross over to the beach. As far as the reefs were concerned, the beach club, and restaurant facilities were in the middle, the pool was in the middle, people had access to the beach. All of the structure, anything that they were doing was landward of the old coastal construction control line by quite a bit; well landward of the 30-Year Erosion Line, ofthe tow of the dune, as it would P & Z Regular Meeting March 17, 2005 Page 12 ~ ,.."" #. be reconstructed to conform with what was there. They were not going to have any buildings, nothing going into the water or not even close. With respect to the employee parking there was going to be parking there for some of the senior staff who would be there, but most of the employees would move back and forth on shuttles. All the parking would be very well regulated. Mr. Norris thanked him for the clarification and stated that it had answered most of his questions. His concern with respect to the reefs out in front was that that was exactly in the swimming area and they're very visible, it's not a question if you have to wade out 3 ards to encounter reefs, they're right on the beach, right on the surf line. It was a lousy pI . , he wouldn't put a beach club there. Mr. Reikenis stated that they had a very large club facility at Tesoro and they w back and forth between Tesoro which was in Port S1. Lucie and this facility. Closed the public hearing. Ms. Hammer questioned where would their employees park. Mr. McCurdy - After considering the testimony presented during the public hearing, including staff comments and standards of review set forth in Section 11.07.03 of St. Lucie County Land Development Code I hereby move that the Planning and Zoning Commission recommends that the St. Lucie County Board of County Commissioners grant approval to the application of Ginn-LA St. Lucie, LLP for Conditional Use permit to allow for a 7,700 square foot beach club within a condominium limited to 100 dwelling units in the HIRD (Hutchinson tial District) Zoning District because it made sense. P & Z Regular Meeting March 17, 2005 Page 13 ,. , - '-" ,...., COMMISSION REVIEW: April 19, 2005 GROWTH MANAGEMENT DEPARTMENT (Planning Division) MEMORANDUM TO: County Commission FROM: Assistant County Administrator DATE: April 11 , 2005 SUBJECT: Petition of Ginn-LA St. Lucie, LLLP for a Conditional Use Permit to allow for a 7,700 square foot beach club contained in a 100 unit condominium in the HIRD (Hutchinson Island Residential District) and PUD zoning districts. (File No.: MJSP- 04-017 and CU-05-005) . LOCATION: South Hutchinson Island - East side of State Road A-1-A South of the County's wastewater treatment plant and across from the Pelican Point subdivision. EXISTING ZONING: HIRD (Hutchinson Island Residential District and PUD (Planned Unit Development) LAND USE DESIGNATION: RM - Residential Medium PARCEL SIZE: PROPOSED USE: 14.89 Acres A 7,700 square foot beach club contained in a 100 unit condominium SURROUNDING LAND USE: RH (Residential High) to the south, CPUB (Conservation Public) to the north PF (Public Facilities) to the northwest The existing uses in this area are a county park to the north, a wastewater treatment plant and fire station to the northwest, a single family subdivision to the west, and an approved condominium project to the south. SURROUNDING ZONING: HIRD (Hutchinson Island Residential District) to the south, CPUB (Conservation Public) to the north, U (Utilities) to the northwest FIRE/EMS PROTECTION: Fire Station Number #8 (South Hutchinson Island) is located approximately 1/4 mile to the north. ~ .~ April 11, 2005 Page 2 Subject: Tesoro Beach Club File No.: CU 05-005 UTILITY SERVICE: Fort Pierce Utilities Authority will be providing water service. Sewer will be provided by St. Lucie County. TRANSPORTATION IMPACTS: Right of Way Adequacy: State Road A-1-A is a state owned and maintained 100 foot right-of-way. Scheduled Area Improvements: None TYPE OF CONCURRENCY DOCUMENT REQUIRED: Certificate of Capacity ******************************************** STANDARDS OF REVIEW AS SET FORTH IN SECTION 11.07.03, ST. LUCIE COUNTY LAND DEVELOPMENT CODE In reviewing this application for proposed conditional use, the Planning and Zoning Commission shall consider and make the following determinations: 1. Whether the proposed conditional use is in conflict with any applicable portions of the St. Lucie County Land Development Code; The proposed conditional use is not in conflict with any applicable portion of the St. Lucie County Land Development Code, subject to the special conditions cited below. Section 3.01.03(AA)(6)(b)(2), AG-5 (HIRD Hutchinson Island Residential District) Zoning District, allows for athletic and entertainment clubs or facilities, provided that the proposed use will not generate traffic in excess of that projected for the parcel if developed at the maximum permitted residential density. The petitioner is proposing a 7,700 square foot beach club and 100 condominium units. These uses together generate less traffic than the allowable 134 dwelling units. Staff recommends a condition of approval limit the project size to a maximum of 100 condominium units and a maximum of 7,700 square feet of beach club. 2. Whether and the extent to which the proposed conditional use would have an adverse impact on nearby properties; The proposed conditional use is not expected to adversely impact the surrounding properties. The property is currently vacant but proposed for 100 condominium units and the subject 7,700 square foot beach club. The project including the beach club will generate less traffic than would be generated by the maximum residential project that could be approved on this site. \.,,- ....., April 11,2005 Page 3 Subject: Tesoro Beach Club File No,: CU 05-005 3. Whether and the extent to which the proposed conditional use would be served by adequate public facilities and services, including roads, police protection, solid waste disposal, water, sewer, drainage structures, parks, and mass transit; The proposed beach club will be served by adequate public facilities and services. Water and sewer service are available to the site. The project including the beach club will generate less traffic than would be generated by the maximum residential project that could be approved on this site. Solid waste disposal and drainage will be handled in conjunction with the condominium project. Mass transit is not available at this time. And finally, the propose recreation use would not create an added burden on the parks in the area. 4. Whether and the extent to which the proposed conditional use would result in significant adverse impacts on the natural environment; The proposed conditional use is not expected to result in significant adverse impacts to the natural environment. The conditional use is internal to a proposed site plan. The site plan must meet all applicable state and local environmental regulations. COMMENTS: Ginn-LA St. Lucie, LLLP has applied for a Conditional Use Permit to allow for a 7,700 square foot beach club contained in a 100 unit condominium in the HIRD (Hutchinson Island Residential District) and PUD zoning districts Attached is a copy of Draft Resolution 05-136, which, if approved, would grant this request for a Major Site Plan Approval and Conditional Use Permit, subject to the following condition: 1. The beach club shall be limited to 7,700 square feet and the site plan shall be limited to 100 dwelling units. Staff recommends approval of Draft Resolution 05-136. Please contact this office if you have any questions on this matter. SUBMITTED: ~..e_-·~-ì ~ ~ ?--_._---~ Faye Outlaw Assistant County Administrator dpk H:/wp/projectslTesorobccmemo.doc cc: County Administrator Asst. County Administrator County Attorney Public Works Director County Engineer Fire Marshall File \...f -...I 1 2 3 4 A RESOLUTION GRANTING A CONDITIONAL USE 5 PERMIT FOR A 7,700 SQUARE FOOT BEACH 6 CLUB FOR PROPERTY LOCATED IN ST. LUCIE 7 COUNTY, FLORIDA. 8 9 WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, based on the 10 testimony and evidence, including but not limited to the staff report, has made the following 11 determinations: ' 12 13 1. Ginn-LA St. Lucie. LLP presented a petition for a Conditional Use Permit tò allow the 14 operation of a 7,700 square foot beach club in the HIRD (Hutchinson Island Residential 15 District) and PUD (Planned Unit Development) Zoning Districts for property described in 16 Part B below. 17 18 2. Beach Clubs are allowed as Conditional Uses in the HIRD (Hutchinson Island 19 Residential District) pursuant to Section 3.01.03(AA)(6)(b)(2) of the St. Lucie Land 20 Development Code which allows "Athletic and entertainment clubs or facilities, provided 21 that the proposed use will not generate traffic in excess of that projected for the parcel if 22 developed at the maximum permitted residential density." 23 24 3. On March 17,2005, the St. Lucie County Planning and Zoning Commission held a public 25 hearing on the petition, after publishing notice at least 10 days prior to the hearing and 26 notifying by mail all owners of property within 500 feet of the subject property, and 27 recommended that the Board of County Commissioners approve the hereinafter 28 described request for a Conditional Use Permit in the (Hutchinson Island ~esidential 29 District) and PUD (Planned Unit Development) Zoning Districts for the property 30 described below. 31 32 4. On April 19,2005, this Board held a public hearing on the petition, after publishing a 33 notice of such hearing and notifying by mail all owners of property within 500 feet of the 34 subject property. . 35 36 5. The proposed Conditional Use is consistent with the goals, objectives, and policies of 37 the St. Lucie County Comprehensive Plan and has satisfied the requirements of Section 38 11.07.03 of the St. Lucie County Land Development Code. 39 40 6. The proposed project will not have an undue adverse effect on adjacent property, the 41 character of the neighborhood, traffic conditions, parking, utility facilities, or other matters 42 affecting the public health, safety and general welfare. RESOLUTION 05-136 FILE NO.: and CU-QS-QOS File No.: CU-05-005 and MJSP 04-017 April 19,2005 Resolution 05-136 Page 1 - '-' ......, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 7. The proposed project will be provided water service by Ft. Pierce Utilities Authority and sewer service by St. Lucie County. 8. A Certificate of Capacity, a copy of which is attached to this resolution, was granted by the Growth Management Director on April 19, 2005. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of S1. Lucie County, Florida: A. Pursuant to Section 11.07.03 of the St. Lucie County Land Development Code, a Conditional Use Permit is approved for Ginn-LA St. Lucie. LLP, to allow the operation of a 7700 square foot beach club in the HIRD (Hutchinson Island Residential District) and PUD (Planned Unit Development) Zoning Districts, subject to the following condition: The beach club shall be limited to 7,700 square feet and the site Plan shall be limited to 100 dwelling units. B. The subject property is described as follows: PARCEL 1 BEING A TRACT OF LAND LYING IN SECTION 22, TOWNSHIP 36 SOUTH, RANGE 41 EAST, ST LUCIE COUNTY, FLORIDA; BOUNDED ON THE SOUTH BY A LINE PARALLEL WITH AND 5,767.86 FEET NORTHERLY (MEASURED AT RIGHT ANGLES) FROM THE SOUTH LINE OF SECTION 27, OF SAID TOWNSHIP AND RANGE; ON THE NORTH BY A LINE PARALLEL WITH AND 6,323.74 FEET NORTHERLY (MEASURED AT RIGHT ANGLES) FROM THE SOUTH LINE OF SAID SECTION 27; ON THE WEST BY EAST RIGHT-OF-WAY LINE OF STATE ROAD A-1-A; AND ON THE EAST BY THE WATERS OF THE ATLANTIC OCEAN. PARCEL 2 A TRACT OF LAND EXTENDING FROM THE ATLANTIC OCEAN TO THE INDIAN RIVER BEING DESCRIBED AS THE NORTH 189.66 FEET OF THE SOUTH 509.94 FEET OF SECTION 22, TOWNSHIP 36 SOUTH, RANGE 41 EAST, MEASURING 200 FEET ALONG THE ATLANTIC OCEAN AND BEING FURTHER DESCRIBED AS BEING THE NORTH 189.66 FEET OF THE FOLLOWING DESCRIBED PROPERTY: A TRACT OF LAND IN SECTIONS 22 AND 27, TOWNSHIP 36 SOUTH, RANGE 41 EAST, LYING AND BEING IN ST. LUCIE COUNTY FLORIDA, BOUNDED ON THE SOUTH BY A LINE PARALLEL TO AND 4470 FEET NORTHERLY OF THE SOUTH LINE OF SAID SECTION 27, MEASURED ON THE PERPENDICULAR, AND File No,; CU-05-005 and MJSP 04-017 April 19.2005 Resolution 05-136 Page 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 D. 28 29 30 31 32 33 E. 34 35 36 37 38 39 F. 40 41 42 G. 43 44 45 46 47 - \.-r ....t LYING BETWEEN THE WATERS OF THE INDIAN RIVER AND THE ATLANTIC OCEAN, LESS THE RIGHT-OF-WAY OF STATE ROAD A1A; ALSO DESCRIBED AS THE NORTH 787.09 FEET OF SAID SECTION 27, AND THE SOUTH 509.94 FEET OF SAID SECTION 22, LESS THE RIGHT -OF-W A Y LINE OF STATE ROAD A1A. PARCEL 3 THE NORTH 141.89 FEET OF THE SOUTH 320.28 FEET OF SECTION 22, TOWNSHIP 36 SOUTH, RANGE 41 EAST, BOUNDED ON THE WEST BY THE WATERS OF THE INDIAN RIVER, AND ON THE EAST BY THE WATERS OF THE ATLANTIC OCEAN. PARCEL 4 A TRACT OF LAND LOCATED ON HUTCHINSON ISLAND, ST. LUCIE COUNTY, FLORIDA EXTENDING FROM THE ATLANTIC OCEAN TO THE INDIAN RIVER BEING DESCRIBED AS THE SOUTH 178.39 FEET OF SECTION 22, TOWNSHIP 36 SOUTH, RANGE 41 EAST, AND THE NORTH 59.06 FEET OF SECTION 27, TOWNSHIP 36 SOUTH, RANGE 41 EAST, MEASURING 250 FEET ALONG THE ATLANTIC OCEAN. Location: South Hutchinson Island on State Road A-1-A The approvals and authorizations granted by this Resolution are for the purpose of obtaining building permits for this property, and shall expire on April 19, 2007, unless the developer has obtained a building permit for the uses described in Part A above, or an extension has been granted in accordance with Section 11.07.05(F), St. Lucie County Land Development Code. The Certificate of Capacity, a copy of which is attached to this resolution, shall remain valid for the period of Conditional Use approval. Should the Conditional Use approval granted by this resolution expire or an extension be sought pursuant to Section 11.07.05(F) of the St. Lucie County Land Development Code, a new certificate of capacity shall be required. The property on which this site plan approval is being granted is described in Part B of this Resolution. The Conditional Use Permit approval granted under this resolution specifically requires that the petitioner, including any successors in interest, shall obtain all necessary development permits and construction authorizations from the appropriate State and Federal regulatory agencies, including but not limited to: the United States Army Corp of Engineers, the Florida Department of Environmental Protection, and the South Florida Water Management District, prior to the issuance of any local Resolution 05-136 Page 3 File No,: CU-05-005 and MJSP 04-017 April 19. 2005 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 - - ~ -.I building permits or authorizations to commence development activities on the property described in Part B of this Resolution. H. The Condition set forth in Part C of this Resolution are an integral non-severable part of the site plan approval granted by this Resolution. If any condition set forth in Part D is determined to be invalid or unenforceable for any reason, and the developer declines to comply voluntarily with that condition, the site plan approval granted by this resolution shall become null and void. J. The St. Lucie County Growth Management Department Director is hereby authorized and directed to cause the notation of this resolution to be made on the Official Zoning Map of St. Lucie County, Florida, and to make notation of reference to the date of adoption of this resolution. After motion and second, the vote on this resolution was as follows: Chairman Frannie Hutchinson xxx XXX XXX XXX XXX Vice-Chairman Doug Coward Commissioner Chris Craft Commissioner Paula Lewis Commissioner Joseph E. Smith PASSED AND DULY ADOPTED this 19th day of April 2005 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY Chairman ATTEST: APPROVED AS TO FORM AND CORRECTNESS: Resolution 05-136 Page 4 File No.: CU-05-005 and MJSP 04-017 April 19,2005 - '-'" ...."J i 3 DEPUTY CLERK 4 5 6 7 8 9 10 11 12 13 14 15 16 17 dpk: 18 Tesoro.Res05136.doc 19 File No.: CU-05-005 and MJSP 04-017 April 19, 2005 COUNTY A TIORNEY Resolution 05-136 Page 5 10 - ~ 1 2 3 4 5 6 7 8 9 11 12 13 14 15 16 17 File No.: CU-05-005 and MJ5P 04-017 April 19,2005 ..¡ Exhibit A Certificate of Capacity Resolution 05-136 Page 6 1 2 3 4 5 10 11 12 13 ~ 6 7 Exhibit B 8 9 . Vicinity Maps . Site Location Map 14 15 16 17 18 File No.: CU-05-005 and MJSP 04-017 April 19,2005 ~ Resolution 05-136 Page 7 ~ ..., 1 2 3 File No.: CU-05-005 and MJSP 04-017 April 19. 2005 Resolution 05-136 Page 8 '-' ..J AGENDA ITEM 4: TESORO BEACH CLUB - CU-05-005 Chair Grande disclosed that he had had discussions and meetings with representatives of Ginn Company who were Tesoro. Vice-Chair Heam: also disclosed that he had had discussion with members of the public. Not specifically on this particular project, but similar projects on the island. Mr. Kelly gave staffs report that this was the Tesoro application of Ginn Development for a major site plan for 100 unit condominium project and a Conditional Use permit to allow for 7,700 square foot beach club contained within that condominium project. The application presented was for the Conditional Use permit. The location was South Hutchinson Island. The existing zoning was HIRD (Hutchinson Island Residential District); future land use designation is RM (Residential, Medium). The rest of that line 0 memo was incorrect, there was no PUD (Planned Unit Development) future land use. e pcel size was just under 15 acres, 14.89. The board had been provided a site plan. beac lub would be contained in what would have been two condominium units, one 0 . e of 001 on the ground floor of the building. Staff had reviewed the conditional use t it met all of the County requirements and recommended its approval. Mr. Reikenis stated that the pool was located in between buil clubhouse was located within the first level of one unit on the end d C and the area for the h building. Mr. Kelly stated that there was no separate structure for the club facility. It was contained within buildings Band C. Mr. Kelly responded that the wordl e Land Development Code was in the HIRD Zoning District, Athletic and Entertainment s were permitted as Conditional Uses, they had to have this board's approval, but the board could only consider them, on any parcel in HIRD if the traffic they generated was less than the traffic that would be expected from the maximum residential unit or intensity. Staff had calculated that on the RM land use and the 14.89 acres, 134 dwelling units could have been built on the site. They looked at the traffic that 134 dwelling units would have generated and then calculated how much traffic a 100 unit condominium and a 7,700 square foot club would generate based on ITE numbers and found that the number was less than the 134 units and therefore, staff could at least present the application to the board to be considered. tion regarding the statement on Page 2 the third paragraph roposing a 7,700 square foot beach club and 100 less traffic than the allowable 134 dwelling Vice-Chair Hearn from the bottom "the condominium units, these units" . Vice-Chair Hearn asked if that was assuming that there was no traffic generated going to and from the club. P & Z Regular Meeting March 17, 2005 Page 13 ~ .J Mr. Kelly responded that they had looked at the standard ITE numbers for an entertainment, athletic club, they were based on square footages; staff calculated that number, then added it to the number for the 100 units and found that it was less than ifthere had been134 straight units. Chair Grande clarified that they were strictly looking at a conditional use review for the beach club, not looking at the site plan. Mr. Kelly responded that was correct. Mr. Knapp asked if the beach club was open to the public and not restricted to the residents. Chair Grande said it was not open to the public, it was for members of the Ginn Tesoro Development, Ginn had other developments within St. Lucie County and the beach club would be available to both the residents of this community and esidents of other Ginn communities in the county. Mr. Kelly responded that the 17,000 square feet and the s that came in and when staff discovered that those numbers put and he made adjustments and came in with a smaller square fo changed on the agenda. The memo and the site plan were correct. clubhouse were the application , they told the developer . The numbers were not Ms. Hammer said that she was not understan 17,000 square foot club house. Rick Reikenis, represen A Company. He stated that Ginn had worked in St. Lucie County for a while the developments that they had moved forward had set a new mark for the ea. In regards to this project they had done an extensive amount of work with sta to the very last minute, made sure that they had a product that met county requiremen g that they would have been very proud of to have brought to Hutchinson Is St. County. He thanked the President's Council, as they had met with them and thel esentatives on several occasions and the last meeting was in January of this year when they p d a site plan that was actually a little bit more intense with the clubhouse being a little barger, but they had received a good reception at that meeting. In order to control access to the beach club there would be membership to that club made available to people who owned property in other Ginn projects in return for a social membership fee that they would pay. Access to the club would be controlled by reservations; there was going to be a limited number of members allowed at the club facility at anyone time. Reservations were going to be on a first come, first served basis for people who were members in the club for that facility. The beach club facility as proposed was on the first floor on each unit bordering the pool area, in the middle of the facility, totaling about 7,700 square. Mr. Lounds asked what was the social aspect for the club. Mr. Reikenis responded that there would be some dining facilities, some seats in a restaurant, a terrace bar, the swimming pool, and beach access by reservations only. P & Z Regular Meeting March 17, 2005 Page 14 '" ...., Ms. Hammer touched on the parking that Mr. Hearn had raised, if there was going to be access by reservation fÌ'om outside properties, there was the property Tesoro in Port St. Lucie, were there other Ginn properties in St. Lucie County. Mr. Reikenis responded that currently there wasn't. In Port St. Lucie, there was Tesoro, Tesoro Preserve, and a project north of the power plant called Watersong, but it was single-family homes on the beach. They didn't anticipate them using the facility. Ms. Hammer asked what numbers in reservations were they talking about. Mr. Reikenis responded that on the site plan, in addition to the two parking spaces per unit that were required, they had a total of 293 parking spaces. There was a surplus of 93 spaces for the residential units and the guest parking. Reservations would be based on parking availability, they would be able to make reservations for up to 90 vehicl y one time. The distance to travel fÌ'om Tesoro and Tesoro Preserve was not a small d' d it didn't take an inconsiderable amount of time to get fÌ'om there. If people w' dominium units had guests, the required parking for the condominium was 1.5 d then .5 space per unit for guest parking, that's the two spaces per unit. By Co ty Development Ordinance those 200 spaces were for the residents of the Tesoro Be b, the people who were going to live in the condominiums; the addition + spaces were a Ie for club use and those were the spaces that would be by reservation 0 e concierge s e club and back at their club facilities would handle and regulate ill Chair Grande aske of the club. nded that Ginn Company ha a club arm that ran the clubs, amenities opments, the amenities were very high level, so there was a separate b facilities. In this development the condominium units and their like parking, access, that type of thing would be run by the ere would also be, for those facilities, the club, the pool, beach ed to the club facilities would be run by in the prevue of the association, there would be an be an ciation out at Tesoro who actually to taking reservations, how was that to be Chair Grande asked if the common elements association at Tesoro Beach Club, there would would run and own the beach club. In reg maintained once Ginn-LA had left. Mr. Reikenis packages. divisio resp con om access and club manage sidents of the community could possibly choose not to be members Mr. Reikenis responded that was correct. Mr. Knapp asked what was the maximum seating capacity of both facilities going to be. Mr. Reikenis responded 75 total. P & Z Regular Meeting March 17, 2005 Page 15 ~ 'WI Mr. Knapp also asked how they were going to limit people coming and going if they're just going down the beach. John Olson, with Peacock and Lewis responded that the program as it stood was controlled access with security gate, entrance through a guard facility. There would be a need to get clearance from the management arm of the Tesoro properties in order to get through. Anyone coming in would have to stop at the gate at the entrance and have clearance or reservations to be able to come through to the property. Chairman Grande opened the public portion of the hearing. J ames Norris a resident of Hutchinson Island stated that his i e development stemmed from the fact that he was a lot owner in Pelican Pointe West ctly across the street. He wanted to know where exactly on the property site was the ility go be located. From about half way the middle of their property north was an area of a beach up ich there were a large number of those worm reef type things and somebody, somewhere, not 'ly him, if the swimming club was not in the right place, it was likely to raise an environm pact issue. Secondly, it had been his understanding from discussions that he'd had with the veloper of his development that they had a permanent easement or at least a right of access to the ocean across Tesoro property and he wondered whe or not that had been addressed, whether it had been taken into consideration and what impact ts in that regard were. A third question was that a limited number of parking spaces in add people who were actually residents over there were being provided for dining faciliti there's obviously going to be a need for employees to park as well. If in fact llity that had a very high end employee type of operation, there would be a for their king. Rumors that he had heard was that there was going to be a much larger din area, dining room type of facility somewhere on the site, and wanted to know whether or not tlì in fact the case or this was just the only one. wou were a smaller res original plan, negotiations be presented tonight. the restaurant in relation to the property as a whole, was right about in really between Mr. Norris and Ginn Company, whatever was legal parking, their plan was to have 293 parking spaces in total, 200 and the 93 at a very minimum would be for what was a much of the huge restaurant, club facility was not unfounded, the arge club facility with a very large restaurant and through the Company and county staff that had evolved down to what was Mr. Reikenis reiterat that the facility was 7,700 square feet, they had looked at a much larger facility at one point, but that was discarded. Secondly, there was an easement access for Pelican Pointe West property owners that was in accordànce with the agreement with the homeowners association; that's on the survey and that's a dedicated easement for access including the dune cross over to the beach. As far as the reefs were concerned, the beach club, and restaurant facilities were in the middle, the pool was in the middle, people had access to the beach. All of the structure, anything that they were doing was landward of the old coastal construction control line by quite a bit; well landward of the 30-Year Erosion Line, ofthe tow of the dune, as it would P & Z Regular Meeting March 17, 2005 Page 16 '-' ....",¡ be reconstructed to conform with what was there. They were not going to have any buildings, nothing going into the water or not even close. With respect to the employee parking there was going to be parking there for some of the senior staff who would be there, but most of the employees would move back and forth on shuttles. All the parking would be very well regulated. Mr. Norris thanked him for the clarification and stated that it had answered most of his questions. His concern with respect to the reefs out in ftont was that that was exactly in the swimming area and they're very visible, it's not a question if you have to wade out 3 ards to encounter reefs, they're right on the beach, right on the surf line. It was a lousy pIa . , he wouldn't put a beach club there. Mr. Reikenis stated that they had a very large club facility at Tesoro and they w back and forth between Tesoro which was in Port 81. Lucie and this facility. n shuttles Closed the public hearing. Ms. Hammer questioned where would their employees park. Motion seconded by Mr. Lounds. testimony presented during the public hearing, iew set forth in Section 11.07.03 of St. Lucie t the Planning and Zoning Commission Commissioners grant approval to se permit to allow for a 7,700 mmlUm ited to 100 dwelling units in the oning District because it made sense. Mr. McCurdy - After considering including staff comments and standar County Land Development Code I here recommends that the St. Lucie County B the application of Ginn-LA St. Lucie, LL square foot beach club contained within a c HIRD (Hutchinson Island Residential Distric Upon a roll call vote the motion passed unanimously to approve. P & Z Regular Meeting March 17, 2005 Page 17 '-' .....¡ ST. LUCIE COUNTY CONDITIONAL USE RESPONSE FORM Section 11.07.01 (C) of the St. Lucie County Land Development Code provides that where a written protest against an application for a Conditional Use Permit is signed by the owners of fifty (50) percent or more of the area within five hundred (500) feet of the property affected by the proposed action, any such Conditional Use Permit shall not be approved except by the favorable vote of four-fifths (4/5) of all of the Board of County Commissioners. The Applicant Proposes The Following Conditional Use: Regarding Property Located At: Cu"ently Zoned: Please Return To: To construct a 7,700 Square Foot club house and pool facility with ocean and river access South Hutchinson Island on State Road A-1-A HIRD (Hutchinson Island Residential District), CO (Commercial, Office) St. Lucie County, Department of Growth Management Planning Division - ATTN: Faith S. 2300 Virginia Avenue, Ft. Pierce, FL 34982 Please check only one of the three following statements and return by: ADril12. 2005. ~ I AM IN FAVOR OF THE PROPOSED CONDITIONAL USE I AM NOT IN FAVOR OF THE PROPOSED CONDITIONAL USE I HAVE NO OPINION TO THE PROPOSED CONDITIONAL USE I certify that, as of the date shown below, I am a property owner within 500 feet of the proposed Conditional Use. Name (Please Print): Address: 352270000080007 CU-05-005 Glenn B Sterling _ Suzanne K Sterling 2513 Poinciana Dr - Fort Lauderdale, FL 33327-1415 Po ì "h:~_ ''Dr -::¡:::. s llt v4 Y Pe 1 \Ú1V\ t-\vk ~ \ '" ') QV'\ ~I S1,-â:£ All returned I Date: Aft'''! {, Z.CO ç Signed: Please note that any form returned without a name and address will not be considered. forms are a matter of public record and available for viewing upon request. ReceNed BY Comments: Cfow:th ManQQement FILE -NO. CU-QS...()05 - Tesoro Beach Club '-' ..,,¡ ST. lUCIE COUNTY CONDITIONAL USE RESPONSE fORM Section 11.07.01 (C) of the S1. Lucie County Land Development Code provides that where a written protest against an application for a Conditional Use Permit is signed by the owners of fifty (50) percent or more of the area within five hundred (500) feet of the property affected by the proposed action, any such Conditional Use Permit shall not be approved except by the favorable vote of four-fifths (4/5) of all of the Board of County Commissioners. The Applicant Proposes The Following Conditional Use: Regarding Properly Located At: Currently Zoned: Please Return To: To construct a 7,700 Square Foot club house and pool facility with ocean and river access South Hutchinson Island on State Road A-1-A HIRD {Hutchinson Island Residential District}, CO {Commercial, Office} S1. Lucie County, Department of Growth Management Planning Division - ATTN: Faith S. 2300 Virginia Avenue, F1. Pierce, FL 34982 Please check only one of the three following statements and return by: ADril12. 2005. I AM IN FAVOR OF THE PROPOSED CONDITIONAL USE I AM NOT IN FAVOR OF THE PROPOSED CONDITIONAL USE I HAVE NO OPINION TO THE PROPOSED CONDITIONAL USE J .. I certify that, as of the date shown below, I am a property owner within 500 feet of the proposed Conditional Use. Name (Please Print): Address: Date: ~~ ~. ~~\;çÅJ.J- ~f.Á ~\,~ (i)~, N'ì ~~IN GO' \J ß-&1 \,..~.#- '1 ~ Signed: Please note that any form returned without a name and address will not be considered. forms are a matter of public record and available for viewing upon request. Comments: Received By f,1!~~f\ ,~.) 1 ¿U:J:) Growth Management FILE NO. CU-05-005 - Tesoro Beach Club '-' ....., ST. LUCIE COUNTY CONDITIONAL USE RESPONSE FORM Section 11.07.01 {C} of the St. Lucie County Land Development Code provides that where a written protest against an application for a Conditional Use Permit is signed by the owners of fifty {50} percent or more of the area within five hundred {500} feet of the property affected by the proposed action, any such Conditional Use Permit shall not be approved except by the favorable vote of four-fifths {4/5} of all of the Board of County Commissioners. The Applicant Proposes The Following Conditional Use: Regarding Property Located At: Cu"ently Zoned: Please Return To: To construct a 7,700 Square Foot club house and pool facility with ocean and river access South Hutchinson Island on State Road A-1-A HIRD (Hutchinson Island Residential District), CO (Commercial, Office) St. Lucie County, Department of Growth Management Planning Division - ATTN: Faith S. 2300 Virginia Avenue, Ft. Pierce, FL 34982 Please check only one of the three following statements and return by: ADril12. 2005. I AM IN FAVOR OF THE PROPOSED CONDITIONAL USE I AM NOT IN FAVOR OF THE PROPOSED CONDITIONAL USE I HAVE NO OPINION TO THE PROPOSED CONDITIONAL USE I certify that, as of the date shown below, I ama property owner within 500 feet of the proposed Conditional Use. I..L . L- I nvr~\"'I,J~.o,j ~vf L\..t- ~ : 0?~c.. ( \f"F M'r-"t+6 V'1f.~.r1 - hlJ,?/. ~ ~ ~ ~ ðy: -:Jt:rf€rt{ L,rJ leV\.. f/lt.r; . ?- "Z- 1-'2. 1- fS16 f.c- { ( f'r: f)/l.) e "c1 ( ~/ D Uy ( '2-3 Name (Please Print): Address: Date: / "!:J 1"2- '2- (ù5 ~ A-:-, Signed: Please note that any form returned without a name and address will not be considered. All returned forms are a matter of public record and available for viewing upon request. Comments: ~c..L ~(,.ej ~I/~ Received By t\:~ Þt F. ~) '~~:, 2. ÚÛ:1 Growth Management FILE NO. CU-05-005 - Tesoro Beach Club ....., \', ""'" · TRiLLiuM. HUTCHINSON ISLAND Jeffery C. Linker 22727 Edgec1iff Drive Euclid, Ohio 44123 (216) 261-5991 MMc\\. ZZ / '2ðoC; St. Lucie County Community Development Dept. 2300 Virginia Ave, Ft. Pierce, FL 34982 Re: Tesoro Beach Club - S. Hutchinson Island To all concerned; Hutchinson Group LLC ("HG LLC") is the owner of the oceanfront parcel that is located immediately adjacent to, and South of, the proposed Tesoro Beach Club development on S. Hutchinson Island. HG LLC is currently developing "Trillium Hutchinson Island" on its property. On behalf of HG LLC, I am writing this letter to document our support for the current plan proposed by Ginn Development for the Tesoro Beach Club property. The mix of a private beach club along with luxury condominiums will compliment surrounding development (Trillium and Diamond Sands), creating a truly unique stretch of oceanfront development (over a mile long) between Regency Island Dune and the next public property. Having seen what Ginn Development has accomplished in the Tesoro golf-course community, I am confident that the beach club and condominiums proposed on this property will be of the utmost quality in terms of design and construction, Further, Ginn has an excellent track-record to date for being sensitive to the natural demands of the property being developed, an approach I'm sure they will continue on this property . The Tesoro Beach Club development will be an appropriate, attractive, and exciting addition to S. Hutchinson Island. Sincerely, ~~~e~ Hutchinson Group LLC Trillium Hutchinson Island Òfò~ 'Ne 9.eCev:. r ~, q' f(\1¡ ,h\<i, ~ö~'\' G\O~~ \w ST. LUCIE COUN'TY BOARD Of COUNTY COMMISSIONERS PliBLlC HEARING AGENDA APRIL 19, 2006 TO WHOM IT MAY CONCERN: NOT1C~ ia h8rè!by given in ,eçordanceWith See- tio" 1 1,00.03 of the St.l..ucie Count\' LIIf)C1Devei- opment Code and in ec:cordencewlth the prov]- stona of the St. Lucie County Comprehensive P.I'''' W".. I. C.ht. h.e fono.wing. ap. ..plicant&. . hllll.e. re.- q¡eìted that the Sf. LIJ()Ie COunty BOIIrd øfCOun- wCommi..IOI1!lTS consider$·th,ir following re- quøStS: 'Œ$OROBEACH CLUB-for a COnditional Use Per- mltto OOO$tl'uét 7.700 Squat. Foot club hOL.!S8 ..,d po!)1 fì¡èlllty With :c:IC!i8l1 and riveracOll1S for thefòllowlng d8SCribed property; f'ARŒL 1 BEING A 'rRÀCT OF lÞ,NOL "'IÞro IN SECTION 22. TOWNSHIP 38 SOUTH. RANGE 41 EAST, STLU- C1ECQUNTY. FLORIDA; SOUNDED ON THE SOUTH BY A LINE PARALLEL WITH AND 5.767,86 feET NOfITHERt..Y (MEASURED .AT fflGffl' AN- ß\..Ê$)FROM THE SOUTH UNE OF SECTioN :n. OF SAID TOWNSHIP AND RANGE; ON THE NOm BV AUNE PARALLEL WITH AND U23,74 fEETNORTHERt.. Y (MEASURED AT RIGHT AN- OLES) fROM THE SOUTH LINE Of SAID SEC. 'TION2'T:ON 'l'HEWEST BVEÞ$fRIGHT..QF'WAY UNEOFSTATE ROADA4·A; AND ON THE fAST BVTHEWATERS OF THE ATlANTIC OCEAN. PARŒL 2 A TRACT OF I.MID EXTENDING FROM THE AT- . LANTtC OCEAN TO THE INDIAN RIVER BEING DESCRJBED AS THE NORTH 189.86 FEET OF THE SOUl}! 6OJ;~ FEET OF SEC1lC)N 22. TOWNSHIP 36 SOUTH. RANGE 41 EAST. MEASURING .200 FEET AlONG THE ATLANTIC OCEAN AND BEING FURTHER DESCRIBED AS BEING THE NORTH m.66 FEET OF THE FOLLOWING DESCRIBED PROPERlY: ATAACrOF LAND IN SECTIÖNS 22 AND 27, TOWNSHIP 36 SOUTH, RANGE 4' EAST,L YING AND BEING IN ST, LUCIE COUNTY FLORIDA, BOUNDED ON THE SOUTH BY A LINE :PAAALLEl TO AND 4470 FEET NORTHERLY OF THE SOUTH UNE OF SAID sECTION 27, MEASUR~ ON THE f'ERÆN; )ICULAR, AND LYING B~EN THE WATERS OF THE INDIAN RIVER AND THE AT- LANm:OCEAN. L.fSS THE RIGHT-Of-WAY OF STATE ROAD A1A;. ALSO DESCRIBED AS THE NQRTH 787..0$ FEET OF SAID SECTION 27, AND ntE SOUl}! 509,$4 FEET OF SAID SECTION 22, LESS TliERIGHT-OF·WAY LINE OF STATE ROAD A1A. PAflCEL 3 THE NORTH 141.89 FEET OF THE SOUl}! 320,28 FEET Of SECTION 22. TOWNSHIP 36 SOUTH, RANGE 41 EAST, BOUNQED ON THE WEST BY TtlEWATERS OF TliE INDIAN RIVER. AND ON THE EAST By THE WATERS OF THE ATLANTIC OCEAN. PARCEL 4 ATRACi OF LAND I,.OCATEO ON HUTcHJNSON ISLAND; ST. LUCIE COUNTY. FLORIDA EXTEND- INGFROM THE AilANTICOCEANTO. THE IN,DI- AN RtVERBEtNGDE·SCflIBED AS THE SOUTH 178.39 FEET OF SECTION 22, TOWNSHIP 3:6 S()U1J1, RANGE 4 'EAST, AND THE NORTH~9.06 FEET OF SECTION 27, TOWNSHIP 3:6 SOUTH, RANGE 41 EAST. MEASUflING 250 FEET ALONG THE ATLANTlCOCEAN. ~()I\:SÓ!.lth HutChinson lallndon State Abld A·1-A THIS PUBLIC HEARING wi1l be held In the Com- mistrìon Cumbers. Roger Poitras. Anoex. 3rd floor. SL Lucie COIJnty Adrninistrltion 1W]ldinq. :l3OOVir;inijl Avenue. Fort Pierce. Florida on "Pnl 18.2006, beginning It 6:00 P.M. or IS soon there- ar IS poailble. PURSUANT TO SeQtion :286,0'06. Florida Statutes. if. person decides to appeIIlany dl!Óision mads Þv . bO!Ird, agency. or COI'\'IfT\ÎSSlon wkh respecJ. to soy matter considered at a meeting or buri ng. bs will ns..d a record of the proceedings, and that,for aµ"h pUrpGfIIS, he mlY need to ensure. thll' vltbltim reçord ot trnt proceedings Is mlde, which record includllS th" testimony and evidence upon which the appeal is to be baaed, BOARD OF COUNTY COMMISSIONERS S1'.¡'UClJ COUNTY. FlORlOA I$'FœlllÎie H\ tChi~n.ChJ rrTI.tI PUBUSH DAlE: March 24. 2006 997315 '.../ '-" ....." BOARD OF COUNTY COMMISSIONERS GROWTH MANAGEMENT March 18, 2005 In accordance with the St. Lucie County Land Development Code, you are hereby advised that Tesoro Betlch Club, has petitioned St. Lucie County for a Conditional Use Permit to construct a 7,700 Square Foot club house and pool facility with ocean and river access for the following described property: Location: South Hutchinson Island on State Road A-I-A THE PROPERTY'S LEGAL DESCRIPTION IS AVAILABLE UPON REQUEST The second public hearing on the petition wül be held at 6:00 P.M., or as soon thereafter as possible, on Aprü 19, 2005, County Commissioner's Chambers, St. Lucie County Administration Buüding Annex, 2300 Virginia Avenue, Fort Pierce, Florida. All interested persons will be given an opportunity to be heard at that time. Written comments received in advance of the public hearing will also be considered. The County Planning Division should receive written comments to the Board of County Commissioners at least 3 days prior to a scheduled hearing. County policy discourages communication with individual County Commissioners on any case outside of the scheduled public hearing( s). You may speak at a public hearing, or provide written comments for the record. The proceedings of the Board of County Commissioners are electronically recorded. If a person decides to appeal any decision made by the Board of County Commissioners with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings. For such pwpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Upon the request of any party to the proceeding, individuals testifying during a hearing will be sworn in. Any party to the proceeding will be granted an opportunity to cross-examine any individual testifying during a hearing upon request. If it becomes necessary, a public hearing may be continued to a date-certain. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Growth Management Director at least forty-eight (48) hours prior to the meeting at (772) 462-1777 or T.D.D. (772) 462-1428. If you no longer own property adjacent to the above-descn'bed parcel, please forward this notice to the new owner. Please call (772) 462-2822 if you have any questions, and refer to: File Number: CU-OS-OOS. Sincerely, .' ST. LUCm COUNTY PLANNING AND ~NING COMMISSION ~~~:~/~ JOSEPH E. SMITH, District NO.1' DOUG COWARD, District No.2' PAULA A. LEWIS, District No.:3 . FRANNIE HUTCHINSON, District No.4' CHRIS C"AFT, District No, 5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue · Fort Pierce, FL 34982-5652 Administration: (772) 462-1590 . Planning: (772) 462-2822 · GIS/Technical Services: (772) 462-1553 Economic Development: (772) 462-1550 · Fax: (772) 462-1581 Tourist Development: (772) 462-1529 · Fax: (772) 462-2132 www.co.st-Iucie.fl.us \w ,.., ST. LUCIE COUNTY CONDITIONAL USE RESPONSE FORM Section 11.07.01 (C) of the S1. Lucie County Land Development Code provides that where a written protest against an application for a Conditional Use Permit is signed by the owners of fifty (50) percent or more of the area within five hundred (500) feet of the property affected by the proposed action, any such Conditional Use Permit shall not be approved except by the favorable vote of four-fifths (4/5) of all of the Board of County Commissioners. The Applicant Proposes The Following Conditional Use: Regarding Property Located At: Currently Zoned: To construct a 7,700 Square Foot club house and pool facility with ocean and river access South Hutchinson Island on State Road A-1-A HIRD (Hutchinson Island Residential District), CO (Commercial, Office) Please Return To: S1. Lucie County, Department of Growth Management Planning Division - ATTN: Faith S. 2300 Virginia Avenue, F1. Pierce, FL 34982 Please check only one of the three following statements and return by: ADril12. 2005. I AM IN FAVOR OF THE PROPOSED CONDITIONAL USE I AM NOT IN FAVOR OF THE PROPOSED CONDITIONAL USE I HAVE NO OPINION TO THE PROPOSED CONDITIONAL USE I certify that, as of the date shown below, I am a property owner within 500 feet of the proposed Conditional Use. Name (Please Print): Address: Date: Signed: Please note that any form returned without a name and address will not be considered. All returned forms are a matter of public record and available for viewing upon request. Comments: FILE NO. CU-05-005 - Tesoro Beach Club - '-' ì.... I ~ ~ c.> e.>e.> e.>e.> e.>c.> ~tt: e.>e.> e.>e.> e.>e.> e.>e.> c.>e.> c.>e.> e.>e.> e.>e.> we.> "tI ( 1 UIUI UIUI UlUI UlUI UIUI UIUI UI( 1 UlUI ( 1U1 ( 1U1 UIUI ( 1U1 III N NN NN NN NN NN NN NN NN NN ~~ NN NN NN ~ a ...,¡ ...,¡...,¡ ~:: NN NN NN NN NN NN NN NN NN NN ~r - -- -- ...,¡...,¡ ...,¡...,¡ ...,¡...,¡ ...,¡...,¡ ...,¡...,¡ ...,¡...,¡ ;:;~ c.>~ t~ ~~ c.>e.> N NN NN 00 88 00 00 00 00 t.,.. .... -- Z a N NN NN 00 00 gg 00 88 0.,.. e.>1\) NN 0 00 00 00 00 00 00 00 00 00 00 e: ~ 00 00 00 ~~ gg 00 00 gg gg 00 00 gl~ 3 -- -- -- -- -- .... ~~ 02 00 00 00 i N -- -- 00 e.>N --0 ¡g~ ~o e.>N _I\) 1\)- ÔÔ --I\) we.> 0 00 00 00 00 00 gg 00 gg 00 00 0 00 00 00 00 00 00 0g 00 00 00 00 0 00 00 00 ~2 2~ 00 ~II) 00 00 2~ 00 00 00 II) NN UIUI UlOO oe.> NUl ooe.> ene.> e.>.... .... -- m G> ¡e -I -I :I: :I: CII 3:0 Z!: CII 0 g3: "tI"tI "tI"tI G>G> G>G> G>G> G>CII ¡e ¡; III 5' ã! ã! e: e: III o ~ ~,~ S' 30 I!. I!. I!. I!. 5050 5' 50 505' 5' ;= ~ , ff §: ª 5.~ , '" ~ e: III III ~~ :1 CD ~o ~o ~' ~o ~ ~ i' i' ~ ~ T ~ e: Ž ç '" '" :T 5' S'~ ~r- I I tD n :T '" ~ ¡;¡; " n e: e: 5' 5' ~ ~ ~ ~ ¡; iDo III ~ iDo ã! ã! ii1 '" m:3 Ie "" III III III III iDO 3 '" '" r~ "tI"tI "tI"tI G> ~ g ~ (") 0 0 ~ CII~ t2! o 0 o 0 ~~ sese sese ¡eg (") CD ~ ~ .::! ãã 5050 0 -- Ò e: ~ G> G> " " " ,e: e: , ~ - - e: e: e: e: e: e: Q'~ ~ rS e: "tI "tI a a ~~ ~~ n n n n C, C, Co ~ ~ :6 :6 CD CD CD CD iDo iDo iDo ¡¡r CD CD CD !1.~ ~a " " " ~ ~ CD CD , , :I::I: :I::I: "tI"tI "tI"tI "tI"tI ~ a ç; ç; 0 ii)' CD ~~ 00 r , !" !" » , , , , 5'5' 5'5' , , "tI "tI , ç; n n n n Ç'> g>g '- '- ð'g ¡: ~CII ." o III ~ CD CD ¡;¡ ~ = :T3 3 ~ )( III ~o ~ CD CD ~ III ~ Ž '- '" 20 tD ~ III :I: c. 3 ~ CD "" ~ ~ 3: ~ CII ¡:O CII ~~ ¡; III o ~ S' ª '" ~~ :1 ii5 ž ~ :T ~o .[ "" III õ' '" 3 ... ¡:¡ CD ~ N CD ZG> 0 ~ CII 3: CII ." !}õ III e: ~ :T ¡¡j0 ~ ~ Iì! III iñ' DI ~o œ: ~ ž DI ~ ~ ¡:ëÐ ~ , 0 III CD ~ 3 " CD I\) .,..c.> I\) UI UI N N --II) -UI ...,¡N en- ~~ -- - -- -- -- --- --- N N CII ON e.> 0 0 N N ""0 -.... enUl I\) en ~~ ~:!! ."." ."." ."" e.> e.> - ON 0 ~ ~ .... ...,¡ e.>UI ~g en- ....N 0 0 ã! (")00 0 N N e.>UI ...,¡c.> ¡:.... NUl UIUI UlO õõ õõ õõ 0 0 ~ i Z Z .... .... CIICII °z c.>"tI "tI ~. ~. ::!, ::!. ~o ::!o ::!. -CII "tI"tI DI :I: "tI"tI c.c. c.c. c.o. < < ~ ~ " Õ m m mo Zm CD 0 0.111 CllIII III III ~g. DI III DI DI DI DI 'ª: 'ª: ê:3: ~ ~. 'ª ~ ~ ~s. ~üi ~~: iiï 3 03 33 3"t1 "tI"tI "tI"tI "tI"tI 5' 5' CD ~ _. :T o 3 n tD tDDI DI DI III DI III DI iir < CD .,..- tDtD ¡¡¡- iir '" III '" '" !2. ~ 3 ~III ~ III ~ 0 CD CD CD ~ ~~ ~~ ~~ CII a.o ~ 5- "tI~ CD CD ~ I I ~ >~ III DI III III ~S\' ~ ~ -~ ë:tD o III < C. ~ n n n 00 00 00 ClIO CD 0 0 Qg -, 0 CD S\' O:T :T:T "" "" "" "" ... ... CD CD CD ã! i~ :T 5, ~ ::!o ::!o "", ¡;¡; ¡;~ CIICII CIICII CIICII ~ ~ < < OCD < o 0 o 0 o 0 S' CD CD ... IìI CD S\' III "e: e: e: s.s- e: e: 0 0 ~ " "" CD:T :T:T :T:T N'" e.> e.> CD CD CD :T:T g~ S\' ~ '" '" '" "'- -- -- -- tD tDtD ~e.> < < « e.>e.> ~~ ~~ ~ ! < 0 00 c. c.c. C.o 00 00 00 - N CII CIICII en C11 ~ S' éiS' S' --- --- NN NN 00 00 00 00 ~"tI ." ~ I! mm ¡eo g CII'" "'CII 3:'- ~~ ~~ "tI"tI "tI "tI"tI "tI "tI." ." (") CD~ 0 e: e: e: :1 2'0 0- _,CD III III III DI III III DI 0 0 ~' ~3 ~ ~ !2.!2. III III ~ III~ ~e: III ~ CD CD CD CD 33 3 33 3 -~ ~ III 3 '" !e.!!. !!La 3 "tI "tI ëÐ CD ë:ë: ~~ ~"tI ¡;~ _, CD "tI "tI(") ii)' C. ~ iD' ~ "tI"tI "tI"tI ~~ (") ~~ (") (") _0 ii)' §-~ tD tD 0 e: III III III III 0 0 o CD n CD CD ~o fJ C. tD 33 33 III III ~fJ fJ CD III DI ª CD CD !!!e. ~ !a.S!l. ~ tD n n a III :T :T n g'g' tDtD CD '" III :T CD CD III ëÐ III III III III n n n n n :T :T:T :T:T ."." ." CIICII 00 ."." ." ."." ."." ."." ."." ."." ." ."." ."." ." ."."." CII " , (")(") :I::I: " , " " " " " , " " , r" iii S' e.>~ ~ I\)N tt ~ e.>c.> ~~ c.> ~ e.> e.> e.> e.> e.> c.> w e.>c.> e.> e.> e.> ~~ e.> ~. ~II) (1)11) Nc.> c.> e.> .,.. ~ ~ ~ W N I\)N ~ ~ ~ .,.. II) UlC11 --- II) 000 ~~ c.> ~ - II) .,.. - -- - --II) II) Oil) 00 ...,¡.... I\)N ~ e.>""¡ N en UI ~ 0 ~ ~ e.> e.>e.> e.> e.> e.> e.>oo 00 --0 N ........ e.>e.> en en ...,¡ en ...,¡ -- ...,¡ .......,¡ .... ...,¡ .... ....~ N g¡ , ,(, ,(, ~ ,(, g¡ - C11 ~ N I\) N en e.> 2 2 2 2 e.> e.> I\) ( 1 N N (") III -- 0 C11 ~ -- 0 0 0 0 0 0 0 0 0 0 ~ 0 0 N 0 0 - 0 N en (Ô~ ñ i..> :.... 00 -- 0, :,.. N N N N N N :,.. ê:n (:) -- 0, ê:n ê:n :,.. i..> ê:n ê:n N 00 :"'i..> > II) .,.. .... .... 00 en en 00 00 II) ...,¡ en UI en .,.. N 00 II) .,.. I\) II) ...,¡ .... UI UI (1)0 n ã! '" i',> -- 0 I\) 0 -- 0 0 0 0 0 0 0 0 0 0 ~ 0 0 N 0 0 -- 0 I\) en Nen ã! '" i..> :,.. N :.. UI :,.. N N N i..> N N ~ i..> ~ - 0, ê:n ê:n :,.. i..> ê:n ê:n N 00 NCø { II) en e.> ...,¡ 00 en .... 00 00 0 .... en ...,¡ N 00 II) . >,. I\) II) 00 ...,¡ UI en --e.> UI 0 q ~Q III .. -·0 §=! CD ::r ~~ 1/1 III ":I õ'1II ..CD ...¡CD CD 3 1/1 CD o :I a ~ rø- CD en III C n - ::r S. n!. -0 §-:I n c: CI '" o CI '" '-" "'" ~ COUNTY ~ F LOR I~ ~ PLANNING AND ZONING COMMISSION REVIEW: 3/17/05 File Number CU-OS-005 COMMUNITY DEVELOPMENT DEPARTMENT Planning Division MEMORANDUM TO: Planning and Zoning Commission FROM: Planning Manager ø DATE: March 10,2005 SUBJECT: Application of Ginn-LA St. Lucie Ltd, LLLP, for a Major Site Plan for a 100 unit condominium project and a Conditional Use Permit to allow for a 7,700 square foot beach club contained within the condominium in the HIRD (Hutchinson Island Residential District) and PUD (Planned Unit Development) zoning districts. LOCATION: South Hutchinson Island on State Road A-1-A. EXISTING ZONING: HIRD (Hutchinson Island Residential District) FUTURE LAND USE: RM (Residential, Medium) and PUD (Planned Unit Development) PARCEL SIZE: 14.89 acres PROPOSED USE: The purpose of the requested Conditional Use Permit is to allow for a 7,700 square foot beach club contained within the condominium in the HIRD (Hutchinson Island Residential District) and PUD (Planned Unit Development) zoning districts. SURROUNDING ZONING: HIRD (Hutchinson Island Residential District) to the south, CPUB (Conservation Public) to the north, U (Utilities) to the northwest. SURROUNDING LAND USES: RH (Residential High) to the south, CPUB (Conservation Public) to the north PF (Public Facilities) to the northwest. The existing uses in this area are a county park to the north, a wastewater treatment plant and fire station to the northwest, a single family subdivision to the west, and an approved condominium project to the south. FIRE/EMS PROTECTION: Station 8 (South Hutchinson Island), is located approximately 1/4 mile to the north. ...... ~ March 10,2005 Page 2 Petition: Ginn-LA St. Lucie Ltd., LLLP File No.: CU-05-005 UTILITY SERVICE: FPUA (Fort Pierce Utilities Authority) will provide water service. Sewer service will be provided by St. Lucie County. TRANSPORTATION IMPACTS RIGHT -OF-WAY ADEQUACY: State Road A-1-A is a state owned and maintained 100-foot right-of-way. SCHEDULED IMPROVEMENTS: TYPE OF CONCURRENCY DOCUMENT REQUIRED: None Concurrency Deferral Affidavit. ************************** STANDARDS OF REVIEW AS SET FORTH IN SECTION 11.07.03, ST. LUCIE COUNTY LAND DEVELOPMENT CODE In reviewing this application for proposed conditional use, the Planning and Zoning Commission shall consider and make the following determinations: 1. Whether the proposed conditional use is in conflict with any applicable portions of the St. Lucie County Land Development Code; The proposed conditional use is not in conflict with any applicable portion of the St. Lucie County Land Development Code, subject to the special conditions cited below. Section 3.01.03(AA)(6)(b)(2), AG-5 (HIRD Hutchinson Island Residential District) Zoning District, allows for athletic and entertainment clubs or facilities, provided that the proposed use will not generate traffic in excess of that projected for the parcel if developed at the maximum permitted residential density. The petitioner is proposing a 7,700 square foot beach club and 100 condominium units. These uses together generate less traffic than the allowable 134 dwelling units. Staff recommends a condition of approval limit the project size to a maximum of 100 condominium units and a maximum of 7,700 square feet of beach club. 2. Whether and the extent to which the proposed conditional use would have an adverse impact on nearby properties; The proposed conditional use is not expected to adversely impact' the surrounding properties. The property is currently vacant but proposed for 100 condominium units and the subject 7,700 square foot beach club. The project including the beach club will generate less ...., '...I March 10,2005 Page 3 Petition: Ginn-LA St. Lucie Ltd., LLLP File No.: CU-05-005 traffic than would be generated by the maximum residential project that could be approved on this site. 3. Whether and the extent to which the proposed conditional use would be served by adequate public facilities and services, including roads, police protection, solid waste disposal, water, sewer, drainage structures, parks, and mass transit; The proposed beach club will be served by adequate public facilities and services. Water and sewer service are available to the site. The project including the beach club will generate less traffic than would be generated by the maximum residential project that could be approved on this site. Solid waste disposal and drainage will be handled in conjunction with the condominium project. Mass transit is not available at this time. And finally, the propose recreation use would not create an added burden on the parks in the area. 4. Whether and the extent to which the proposed conditional use would result in significant adverse impacts on the natural environment; The proposed conditional use is not expected to result in significant adverse impacts to the natural environment. The conditional use is intemal to a proposed site plan. The site plan must meet all applicable state and local environmental regulations. COMMENTS The petitioner, Ginn-LA St. Lucie Ltd, LLLP, has applied for a Major Site Plan and Conditional Use Permit in order to allow for a 100 unit condominium and a 7,700 square foot beach club contained within the condominium in the HIRD (Hutchinson Island Residential District) and PUD (Planned Unit Development) zoning districts. The enclosed site plan shows both the site plan for the condominiums and its relationship to the beach club which is contained on the first floor of buildings liB" and "C" adjacent to the pool and deck. Eighty-five parking spaces over the residential requirement are provided for the beach club. The proposed conditional use is not expected to adversely impact the surrounding properties. The property is currently vacant but surrounded by existing and/or approved residential/urban development. Staff finds that this petition meets the standards of review as set forth in Section 11.07.03 of the St. Lucie County Land Development Code and is not in conflict with the goals, objectives, and policies of the St. Lucie County Comprehensive Plan. Staff recommends that you forward this petition to the Board of County Commissioners with a recommendation of approval, subject to the following condition: The condominium project shall be limited to 100 dwelling units and the beach club shall be limited to a maximum of 7,700 square feet. \w ...., March 10,2005 Page 4 Petition: Ginn-LA 81. Lucie Ltd., LLLP File No.: CU~05-005 Please contact this office if you have any questions on this matter. DPK G:\wp\conditionaluse\TesoroBeachClub.doc ~ ..." Suggested motion to recommend approval/denial of this requested conditional use. MOTION TO APPROVE: AFTER CONS1DERING THE TESTIMONY PRESENTED DURING THE PUBLIC HEARING, INCLUDING STAFF COMMENTS, AND THE STANDARDS OF REVIEW AS SET FORTH IN SECTION 11.07.03, ST. LUCIE COUNTY LAND DEVELOPMENT CODE, I HEREBY MOVE THAT THE PLANNING AND ZONING COMMISSION RECOMMEND THAT THE ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS GRANT APPROVAL TO THE APPLICATION OF Ginn- LA St. Lucie Ltd, LLLP, FOR A MAJOR SITE PLAN AND CONDITIONAL USE PERMIT TO ALLOW FOR A 7,700 SQUARE FOOT BEACH CLUB CONTAINED WITHIN A CONDOMINIUM IN THE HIRD AND PUD ZONING DISTRICTS. BECAUSE... [CITE REASON (S) WHY - PLEASE BE SPECIFIC] MOTION TO DENY: AFTER CONSIDERING THE TESTIMONY PRESENTED DURING THE PUBLIC HEARING, INCLUDING STAFF COMMENTS, AND THE STANDARDS OF REVIEW AS SET FORTH IN SECTION 11.07.03, ST. LUCIE COUNTY LAND DEVELOPMENT CODE, I HEREBY MOVE THAT THE PLANNING AND ZONING COMMISSION RECOMMEND THAT THE ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS DENY THE APPLICATION OF Ginn-LA St. Lucie Ltd, LLLP, FOR A MAJOR SITE PLAN AND CONDITIONAL USE PERMIT TO ALLOW FOR A 7,700 SQUARE FOOT BEACH CLUB CONTAINED WITHIN A CONDOMINIUM IN THE HIRD AND PUD ZONING DISTRICTS. BECAUSE... [CITE REASON (S) WHY - PLEASE BE SPECIFIC] - '-" '-" BOARD OF COUNTY COMMISSIONERS GROWTH MANAGEMENT March 4, 2005 In accordance with the St. Lucie County Land Development Code, you are hereby advised that Tesoro Beach Club, has petitioned St. Lucie County for a Conditional Use Permit to construct a 17,000 SF club house and pool facility with ocean and river access for the following described property: Location: South Hutchinson Island on State Road A-I-A THE PROPERTY'S LEGAL DESCRIPTION IS AVAILABLE UPON REQUEST The first public hearing on the petition will be held at 6:00 P.M., or as soon thereafter as possible, on March 17, 2005, County Commissioner's Chambers, SL Lucie County Administration Building Annex, 2300 Virginia Avenue, Fort Pierce, Florida. All interested persons will be given an opportunity to be heard at that time. Written comments received in advance of the public hearing will also be considered. The County Planning Division should receive written comments to the Planning and Zoning Commission at least 3 days prior to a scheduled hearing. County policy discourages communication with individual Planning and Zoning Commissioners and County Commissioners on any case outside of the scheduled public hearing(s). You may speak at a public hearing, or provide written comments for the record, The proceedings of the Planning and Zoning Commission are electronically recorded. If a person decides to appeal any decision made by the Planning and Zoning Commission with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings. For such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Upon the request of any party to the proceeding, individuals testifying during a hearing will be sworn in. Any party to the proceeding will be granted an opportunity to cross-examine any individual testifying during a hearing upon request. If it becomes necessary, a public hearing may be continued to a date-certain. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at least forty-eight (48) hours prior to the meeting at (772) 462-1777 or I.D.D. (772) 462-1428. If you no longer own property adjacent to the above-descn'bed parcel, please forward this notice to the new owner. Please call (772) 462-2822 if you have any questions, and refer to: File Number: CU-05-005. Sincerely, S~~TY.J.~~~M\NGCOMMISSION Charles Grande, Chai~ '-- I I' JOSEPH E. SMITH, Disrricr No.1. DOUG COWARD, Disrricr No, 2 . PAULA A. LEWIS, Districr No.:I . FRANNIE HUTCHINSON, Disrricr No.4· CHRIS CRAFT, Disrricr No.5 CounTy Adminisrraror . Douglas M. Anderson 2300 Virginia Avenue · Fort Pierce. FL 34982-5652 Administration: (772) 462-1590 . Planning: (772) 462-2822 · GISfTechnical Services: (772) 462-1553 Economic Development: (772) 462-1550 · Fax: (772) 462-1581 Tourist Development: (772) 462-1529 · Fax: (772) 462-2132 www.co.st-Iucie.fl.us A' petition of Tes 0 Beach Club for a Conditional Use Per~ to construct a . 17,000 square foot Club House and Pool Facility with ocean and river access. ~ ~ ~ ~. (') o ~ ~ .~ 9:. ~ ~. ~ ~ CU 05-005 Legend ~ Subject parcel 5è.Á~~~ GIS ""'"=~-- u MaR prepared ~~!ch 2, 2q05 N A Land Use .~ .....", Tesoro Beach Club CU 05-005 ~ <;?;-. ~ -a. ;¿, ~ ~ ~ '=' ~. () o 'd> ~ Legend ~ Subject parcel 5è~~&~ GIS __~~~ Map prepared March 2, 2005 N A Zoning CU 05-005 "-' ~ 9:'. c:; 1). L ~ ...." Tesoro Beach Club ~ ~ ~ ~. (') o 'd> c:; Legend ~ Subject parcel .Q-.Á~ a,~ GIS ~~__ Map prepared...March 2,2005 N A ~. .." Tesoro Beach Club CU05-005 Legend ~ Subject parcel 5C.;L~ ~~ GIS ~,~-- Map prepared March 2, 2005 N A \...- -...I .L) I() ::J r:1 0 0 - N 0 t.t.1 LO Z*~ Ñ ..c: N § .c: 0 ~ (.) 0 j ro CO I ~ :E Q) LO "0 ~ c:c 0 'i~ ro c. e ::> ~ ~ c. 0 c. 0 ro CJ) :E ~ ¡:. c S () Qj > if c <0 '5 .E ~~UUIWS >- ë :;) o () c 1: <0 ::E ] DI::I.un ~ . ! ~ t . ":¡JIIIW~ ~ ~ ú u ~:> ~.:) ~ ,{¡uno:J aaqOl.. :>aa) Q '=5 9:'. ~ -a. ~ ~ CU 05-005 - Tesoro Beach Club . ~ . . · . · · · · . . . · · · · · · · , · , · , . . . , , . . , , . , , . . . , ~, '. .- ......... ~ Subject parcel .... · · 500' boundary II.. .' ....... .. " , ~ . . , . . , , . . , , , , , , , . . , . \ , . . , , . . , . . . . · · · · . . . . . ~ . . .. .- ........ ~ ~ ':) ~. () o 'd> ~ 5è~~&'~ GIS __,,~_ }v1app~~pareci Marc~~~005 N A ....... 7 ST, LUCIE cour Cs~Ó~G AND ZONING PUBLI~ìÑG AGENDA MARCH 17.2005 TO WHOM IT MAY CONCERN: NOTICE is hereby. given in açeordance with Sec- tion 11,00,03 of the SI. Lucie County land Deve1- opment Code and in açeordance with 1IIa .~ slons of the St, Lucie County CompreheMrve Plan. that the following applicants have requested that the St. Lucie County Planning and Zoning Commission considers their following requests: TESORO BEACH CLUB for a Conditional U.. Par- mit to construct 17.000 SF club hOUR and pool facility with ocean and river accel& for the follow- ing described property: PARCEL 1 BEING A TRACT OF LAND LYING IN SECTION 22, TOWNSHIP 36 SOUTH. RANGE .1 EAST. ST LU- CIE COUNTY, FLORIDA; BOUNDED ON THE SOUTH BY A LINE PARALLEL WITH AND 5.767.86 FEET NORTHERLY (MEASURED AT RIGHT AN- GLES) FROM THE SOUTH LINE OF SECTION 27, OF SAID TOWNSHIP AND RANGE; ON THE NORTH BY A LINE PARALLEL WITH ANIf'8,323.74 FEET NORTHERLY (MEASURED AT RIGHT AN- GLES) FROM THE SOUTH LINE OF SAID SEC- TION 27; ON THE WEST BY EAST RIGHT-Of-WAY LINE OF STATE ROAD A·I-A; AND ON THE EAST BY THE WATERS OF THE ATLANTIC OCEAN. PARCEL 2 A TRACT OF LAND EXTENDING FROM THE AT- LANTIC OCEAN TO THE INDIAN RIVER BEING DESCRIBED AS THE NORTH 189,&8 FEET Of THE SOUTH 509.94 FEET OF SECTION 22. TOWNSHIP 38 SOUTH. RANGE .1 EAST, MEASURING 200 FEET ALONG THE ATLANTIC OCEAN AND BEING FURTHER DESCRIBED AS BEING THE NORTH 189,66 FEET OF THE FOLLOWING DESCRIBED PROPERTY: A TRACT OF LAND IN SECTIONS 22 AND 27, TOWNSHIP 36 SOUTH. RANGE .1 EAST. LYING AND BEING IN ST, LUCIE COUNTY FLORIDA, BOUNDED ON THE SOUTH BY A LINE PARALLEL TO AND 4470 FEET NORTHERLY OF THE SOUTH LINE OF SAID SECTION 27. MEASURED ON THE PERPENDICULAR. AND LYING BETWEEN THE WATERS OF THE INDIAN RIVER AND THE AT- LANTIC OCEAN. LESS THE RIGHT-OF-WAY OF STATE ROAD AlA; ALSO DESCRIBED AS THE NORTH 787,09 FEET OF SAID SECTION 27. AND THE SOUTH 509.94 FEET OF SAID SECTION 22. LESS THE RIGHT-OF·WAY LINE OF STATE ROAD AlA, PARCEL 3 THE NORTH 141.89 FEET OF THE SOUTH 320,28 . FEET OF SECTION 22. TOWNSHIP 38 SOUTH, RANGE 41 EAST. BOUNDED ON THE WEST BY THE WATERS OF THE INDIAN RIVER, AND ON THE EAST BY THE WATERS OF THE ATLANTIC OCEAN. PARCEL 4 A TRACT OF LAND LOCATED ON HUTCHINSON ISLAND. ST, LUCIE COUNTY. FLORIDA EXT£ND- ING FROM THE ATLANTIC OCEAN TO THE INDI- AN RIVER BEING DESCRIBED AS THE SOUTH 178,39 FEET OF SECTION 22. TOWNSHIP 38 SOUTH. RANGE 41 EAST. AND THE NORTH 59,06 FEET OF SECTION 27. TOWNSHIP 38 SOUTH. RANGE 41 EAST. MEASURING 2&0 ÆET ALONG THE ATLANTIC OCEAN, . Location: South Hutchinson Island on State Road A+A THIS PUBLIC HEARING will be held in the Com- mission Chambers. Roger Poitras Annex, 3rd Floor. SI. Lucie County Administration Bulldlnt. 2300 Virginia Avenue. Fort Pierce. Florida on March 17. 2005. beginning at 6:00 P ,M, or _ lOOn thereafter as possible. PURSUANT TO Section 286,0105, Florida StatUteS. if a person decides to appeal any decision macIa by a board. agency. or commission with rII I8CI to an,!: matter considered at a meeting or hearing. he wIll nnd a record of the proceedings, anCl that. for such purposes. he may need to ensure that 8 verbatim record of the proceedings Is made, which record includes the testimony and evidence upon which the appeal is to be baIad. PLANNING AND ZONING COMMISSION! LOCAL PLANNING AGENCY . ST, LUCIE COUNTY. FLORIDA s Grande. Chairman "'989202 '-' """".. ( AGENDA REQUEST ITEM NO: 8 DATE: April 26, 2005 REGULAR [X] PUBLIC HEARING [] CONSENT [ ] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Management & Budget PRESENTED BY: Marie Gouin SUBJECT: Auditor Selection Committee BACKGROUND: The contract with Berger, Toombs, Elam, Gaines & Frank to provide auditing services on the County's general-purpose financial statements for the Board of County Commissioners and Constitutional Officers, expires with the completion of the 2003/2004 audit. Florida Statutes 218.391 (3) (a-b) (excerpt attached) require "The governing body of a noncharter county.. .establish an auditor selection committee..." According to the statutes, the committee shall consist of the county constitutional officers and one member of the board of county commissioners or its designee. Once established, the committee must publicly announce when auditing services are required to be purchased, to include a general description of the audit and instructions how interested certified public accountants can apply for consideration. (1 attachment: Excerpt from F.S. Ch 218) FUNDS A V AILABLE: N/ A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board of County Commissioners advise the constitutional officers of the fact that an auditor selection committee must be established in accordance with Florida Statutes. Further recommend the Board designate an individual to represent them on the auditor selection committee. COMMISSION ACTION: CONCURRENCE: ~] APPROVED [] DENIED [ ] OTHER: County Attorney: Approved 5-0 Board appointed Marie Couin to the Auditor Selection Committee MJ :(/~¿f~{,Of~ . ;1 -K. «..,~, IT-C:oordinationlSignatures k Management & Budget: ~ Purchasing: fL- ~" /1 .,,/...,,..,1,,-,", ,/ ~/i"-- ~ Finance: (Check for Copy only, if applicable) . . Statutes & Constitu~ :View Statutes :->2004->Ch0218->Section 391 : f1senate~ Page 1 of2 Select Year: 2004 . l§] The 2004 Florida Statutes Title XIV TAXATION AND FINANCE Chapter 118 FINANCIAL MATIERS PERTAINING TO POLITICAL SUBDIVISIONS YiewEntire Chapte.r 218.391 Auditor selection procedures.-- (1) Each local governmental entity, district school board, charter school, or charter technical career center shall use auditor selection procedures when selecting an auditor to conduct the annual financial audit required in s. 218.39. (2) The governing body of a charter county, municipality, special district, charter school, or charter technical career center shall establish an auditor selection committee and auditor selection procedures or use the procedures outlined in subsection (3). The purpose of the committee and the procedures is to contract with an auditor to conduct the annual financial audit required in s. 218.39. (3) The governing body of a noncharter county or district school board that retains a certified public accountant shall establish an auditor selection committee and select an auditor according to the following procedure: (a) For each noncharter county, the auditor selection committee shall consist of the county officers elected pursuant to s. 1 (d), Art. VIII of the State Constitution, and one member of the board of county commissioners or its designee. (b) The committee shall publicly announce, in a uniform and consistent manner, each occasion when auditing services are required to be purchased. Public notice must include a general description of the audit and must indicate how interested certified public accountants can apply for consideration. (c) The committee shall encourage firms engaged in the lawful practice of public accounting who desire to provide professional services to submit annually a statement of qualifications and performance data. (d) Any certified public accountant desiring to provide auditing services shall first be qualified pursuant to law. The committee shall make a finding that the firm or individual to be employed is fully qualified to render the required services. Among the factors to be considered in making this finding are the capabilities, adequacy of personnel, past record, and experience of the firm or individual. (e) The committee shall adopt procedures for the evaluation of professional services, including, but not limited to, capabilities, adequacy of personnel, past record, experience, results of recent external quality control reviews, and such other factors as may be determined by the committee to be applicable to its particular requirements. (f) The public shall not be excluded from the proceedings under this subsection. (g) The committee shall evaluate current statements of qualifications and performance data on file with the committee, together with those that may be submitted by other firms regarding the proposed audit, and shall conduct discussions with, and may require public presentations by, no fewer than three firms regarding their qualifications, approach to the audit, and ability to furnish the required services. httt>://www.f1senate.gov/Statutes/index.cfm?p=2&App _ mode=Disp1ay _ Statute&Search _ Stri... 3/9/2005 Statutes & Constitut""":View Statutes :->2004->Ch0218->Section 391 : flsenate.~ Page 2 of2 (h) The committee shall select in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the following factors: the ability of professional personnel; past performance; willingness to meet time requirements; location; and recent, current, and projected workloads of the firms. However, such distribution shall not violate the principle of selection of the most highly qualified firms. If fewer than three firms desire to perform the services, the committee shall recommend such firms as it determines to be qualified. (i) The committee may request, accept, and consider proposals for the compensation to be paid only during competitive negotiations under paragraph (h). The firm ranked first may then negotiate a contract with the board giving, among other things, a basis of its fee for that engagement. If the board is unable to negotiate a satisfactory contract with that firm, negotiations with that firm shall be formally terminated, and the board shall then undertake negotiations with the second-ranked firm. Failing accord with the second-ranked firm, negotiations shall then be terminated with that firm and undertaken with the third-ranked firm. Negotiations with the other ranked firms shall be undertaken in the same manner. The board, in negotiating with firms, may reopen formal negotiations with anyone of the three top-ranked firms, but it may not negotiate with more than one firm at a time. The board shall also negotiate on the scope and quality of services. In making such determination, the board shall conduct a detailed analysis of the cost of the professional services required in addition to considering their scope and complexity. For contracts over $50,000, the board shall require the firm receiving the award to execute a truth-in-negotiations certificate stating that the rates of compensation and other factual unit costs supporting the compensation are accurate, complete, and current at the time of contracting. Such certificate shall also contain a description and disclosure of any understanding that places a limit on current or future years' audit contract fees, including any arrangements under which fixed limits on fees will not be subject to reconsideration if unexpected accounting or auditing issues are encountered. Such certificate shall also contain a description of any services rendered by the certified public accountant or firm of certified public accountants at rates or terms that are not customary. Any auditing service contract under which such a certificate is required must contain a provision that the original contract price and any additions thereto shall be adjusted to exclude any significant sums by which the board determines the contract price was increased due to inaccurate or incomplete factual unit costs. All such contract adjustments shall be made within 1 year following the end of the contract. (j) If the board is unable to negotiate a satisfactory contract with any of the selected firms, the committee shall select additional firms, and the board shall continue negotiations in accordance with this subsection until an agreement is reached. History.--s. 65, ch. 2001-266. Disclaimer: The information on this system is unverified. The journals or printed bills of the respective chambers should be consulted for official purposes. Copyright It) 2000-2004 State of Florida. httn'//wwwfl~enate.Qov/Statutes/index.cfm?p=2&App mode=Displav Statute&Search Stri... 3/9/2005 i.""'" 04/25/05 FZABWARR FUND 001 001160 001165 001168 001293 001294 001814 101 101002 101003 101105 101106 102 102001 105 107 107001 107002 107003 113 114 116 117 119 127 128 129 136 138 140 140001 140127 140306 140317 140324 160 183 183001 183004 185003 185005 262 310003 315 316 316001 .. ST. LUCIE COUNTY - BOARD WARRANT LIST #30- 16-APR-2005 TO 22-APR-2005 FUND SUMMARY TITLE General Fund Section ll2/MPO/Planning FY 04/05 CSBG Grant FY05 Urban Mobile Irrigation Lab 04/05 TDC Planning Grant FY 05 FDCA/EMPA 2005 Floridian Aquifer Well Monitoring N Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option FDOT-Hurricane Jeanne-Damage Cty Rd USDA (NRCS) Emergency Watershed Prt Unincorporated Services Fund Drainage Maintenance MSTU Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper Harmony Heights 3 Fund Harmony Heights 4 Fund Sunland Gardens Fund Sunrise Park Fund Holiday Pines Fund Blakely Subdivision Fund Queens Cove Lighting Dist#13 Fund pine Hollow Street Lighting MSTU Kings Hwy Industrial Park Lighting Parks MSTU Fund Monte Carlo Lighting MSTU#4 Fund Palm Lake Gardens MSTU Fund Port & Airport Fund Port Fund FAA BCA 9L/27R/Rehab. 14/32 DOT-New N. Entrance Port Ft. Pierce Construct Taxiway "A" Extension FDOT/Design Runway Rehab-AL642 Plan Maintenance RAD Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.- Teen Court FHFA SHIP FY02/03 FHFA SHIP FY04/05 Tourism Dev 4th Cent I&S Fund Impact Fees-Public Buildings County Building Fund County Capital Transportation Capital EXPENSES 1,016,768.49 76,986.31 3,091.18 641. 89 373.67 547.65 100.37 209,473.32 1,777,140.33 3,537,583.28 555,818.00 34.00 65,653.48 60,236.82 607.39 97,671. 81 338.42 33,591.81 2,543.62 218.73 478.66 533.63 132.96 803.47 72.21 276.10 348.95 462.58 431,490.50 1,381.66 113.63 10,634.52 698.82 5,680.46 1,562.99 17,408.50 631.16 2,496.52 4,184.56 191. 61 1,842.91 15,000.00 1,581.53 896,684.48 6,554.90 60,004.30 8,659.36 79,937.69 ..." PAGE PAYROLL 581,082.07 5,799.21 757.66 1,312.01 814.23 0.00 1,312.01 138,431.22 0.00 0.00 0.00 0.00 49,978.28 5,547.92 847.20 92,745.33 914.80 22,192.88 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 10,529.17 0.00 0.00 0.00 0.00 0.00 2,852.80 1,171.85 0.00 3,049.23 0.00 2,200.91 0.00 0.00 0.00 0.00 0.00 1 ¡" 04/25/05 FZABWARR FUND 396 401 418 421 441 448 449 451 458 461 471 478 479 481 491 505 505001 611 625 665 ..... ST. LUCIE COUNTY - BOARD WARRANT LIST #30- 16-APR-2005 TO 22-APR-2005 FUND SUMMARY TITLE Lennard Road 1 - Roadway Capital Sanitary Landfill Fund Golf Course Fund H.E.W. Utilities Fund North Hutchinson Island Utilities NHI Util-Renewal & Replacement Fund NHI Util - Capital Facilities Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist-Renewal & Replace No Cty Util Dist-Capital Facilities Airport Utilities District Building Code Fund Health Insurance Fund Property/Casualty Insurance Fund Tourist Development Trust-Adv Fund Law Library SLC Art in Public Places Trust Fund GRAND TOTAL: EXPENSES 2,570.40 172,373.21 38,138.68 21,313.57 3,724.85 87.81 166.58 54,134.95 128.96 60,612.26 32,139.29 74.32 75,033.66 2,774.97 38,982.26 2,087.42 2,691.01 820.17 19,399.90 600.00 """ PAGE PAYROLL 0.00 56,911.49 24,090.26 416.19 3,734.04 127.50 651. 81 1,697.30 311.59 14,548.57 4,126.86 158.86 632.05 428.81 70,404.05 3,179.56 2,038.71 3,801.54 0.00 0.00 9,517,123.50 1,108,797.97 2 ...,., II 't~~ ~ '-'" ~ ,/ AGENDA REQUEST ITEM NO.C2A DATE: April 26, 2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Resolution No. 05-176 Extending the State of Emergency for Hurricane Frances; and, Resolution No. 05-177 Extending the State of Emergency for Hurricane Jeanne BACKGROUND: See attached memorandum FUNDS A V AILABLE: PREVIOUS ACTION: RECOMMENDA TION: Staff recommends that the Board approve Resolution No. 05-176 and Resolution No. 05-177 and authorize the Chairman to sign the Resolutions. COMMISSION ACTION: CONCURRENCE: ~] APPROVED [ ] DENIED [ ] OTHER: County Attorney: ) Review and Approvals Approved 5-0 Management & Budget Purchasing: Originating Dept, Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 .... "'" "" p INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel s. McIntyre, County Attorney C.A. NO.: 05-675 DATE: April 20, 2005 SUBJECT: Resolution No. 05-176 Extending the State of Emergency for Hurricane Frances; Resolution No. 05-177 Extending the State of Emergency for Hurricane Jeanne ************************************************************************** BACKGROUND: Attached are the following documents: 1. Draft Resolution No. 05-176 extending the state of emergency for Hurricane Frances until May 7,2005 at 4:00p.m. 2. Draft Resolution No. 05-177 extending the state of emergency for Hurricane Jeanne until May 8, 2005 at 7:00 a.m. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve Resolution No. 05-176 and Resolution No. 05-177 as drafted. DSM/caf Attachments ~ ~ RESOLUTION NO. 05-176 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE FRANCES) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on September 1, 2004, at 4:00 p.m. due to Hurricane Frances. 3. The effect of Hurricane Frances has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 5. Such declaration is extended for seven (7) days until May 7, 2005 at 4:00 p.m. unless sooner rescinded by the Board of County Commissioners of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective April 30, 2005 at 4:00 p.m. After motion and second the vote on this resolution was as follows: Chairman Frannie Hutchinson Vice Chairman Doug Coward Commissioner Paula A. Lewis Commissioner Joseph E. Smith Commissioner Chris Craft xxx XXX XXX XXX XXX \..r ....., PASSED AND DULY ADOPTED this 26th day of April, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY '-' ..., RESOLUTION NO. 05-177 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE JEANNE) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on September 24, 2004, at 7:00 a.m. due to Hurricane Jeanne. 3. The effect of Hurricane Jeanne has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency, 5. Such declaration is extended for seven (7) days until May 8, 2005 at 7:00 a.m. unless sooner rescinded by the Board of County Commissioners of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective May 1,2005 at 7:00 a.m. After motion and second the vote on this resolution was as follows: Chairman Frannie Hutchinson Vice Chairman Doug Coward Commissioner Paula A. Lewis Commissioner Joseph E. Smith Commissioner Chris Craft XXX XXX xxx xxx xxx '-' ....., PASSED AND DULY ADOPTED this 26th day of April, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY ----.. ~i AGENDA REQUEST .~ ITEM NO. C-3a DATE: April 26, 2005 REGULAR [ ] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Pete Keogh, Director SUBJECT: Request for approval to serve and sell alcohol at the lawnwood Complex. BACKGROUND: The Frontline For Kids, a non-profit organization that helps disadvantaged and troubled children is holding a concert for the purpose of raising money. The event will take place May 30th at lawnwood Complex. As part of the event, alcohol will be sold/served and as required by County Ordinance 1-15-23, BOCC approval must acquired. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Frontline For Kids' request for permission to serve and sell alcohol during a concert on May 30th at the lawnwood Complex to benefit disadvantaged and troubled children. COMMISSION ACTION: CONCURRENCE: [XI APPROVED [] DENIED [ ] OTHER: Approved 5-0 ) I~~ County Attorney: ~ Originating Dept: -¡¿:. - _-, Finance: (Check for Copy only, if applicable) Coo rd i nati 0 n/S iq natu res Mgt & Budget: Public Works: Purchasing: Other: ~ St. Lucie County Parks & Recreation Department ~ervatioD RequestJ Facility Use Permit Name of Group -Ç"'~':he ~y }\.~J J Address II ~ ~ ILÐ~~ ~. AppUcant Name ~ ro"""""~ G C4 '" ~c; 10'\. FaeilityJPark Requested L(þ..J ~JJðÚd Date(.)",\- A. J 0, a,OO~- Iutended Use C (fYI..Ce¥)- Alcohol Sale or COnsumptiOD1--4 e. 5 (Complete Alcohol Beverage Perrmt) , Date: '1)- /or- c'ty~f~:..3 ï 'I f ð Pbone: q7/-~1'~ Time: From I ;)pl'<to ,a.-{) 0 f'" (include set up &; tear down) No. of People Expected to Attend r/)ðO List any special clreumstances services, and lor matedals Deeded 1) The following çapacity limits have been established: Indrio School House: 116 Walton Cnmmun;ty Center: 130 Maravilla Park: 130 ~açilities are intended to be used for recreational activities, not commercial ventures. The Parks and Recreation Department reserves the right to refuse rental for commercial ventures, events exceeding capacity limits or those deemed not to be adequately supervised. The Department may require security guard and/or uniformed officers depending 011 the event, at the renter's expense. A county employee ("Houseman'1 will be present and will be paid for by the renter. No rental shall last beyond midDigbt. A penalty of $1 00Jh0ur will be assessed after midnight:. in addition to Houseman fees. . 2) General Liability insurance in the amount of $1 Million per oc~lmi1lion in the aggregate is required. Non-profit orpnizations (iDchutimz family grotq)S) can ammge for this insurance tbrou2h the Recreatiop. Deoartmenl Insurance rates vaxy depending on the number of attendees at the event An insurance certificate must be produced showing St. Lucie County Board of County Commissioners as an additional insured. Products are included but DOt medical pa)'lneDts. Consumption of a1coholic beverages requires additional insurance. If selling alcohol, aU applicable State permits and an alcohol beverage permit must be obtained and submiued to the Parks and Recreation Department. 3) AU estimaœcJ fees and insurance dOcumen1ation must be n:ceived DO J~ than 2 weeks in advance of the rental. Failure to provide anyone of these wnJ result in cancellation of the rental. Arty difference betweel,\ estimated and adual costs shall be paid at the end of the rental. 25% orrental fees will be retained ü canceIIation or rescheduling notification i,s DOt given at least 2 weeks prior to the rental period. 4) ShoWd any visible danger be obscm:d by the Pexmittce or brought to bislher attention by those persons using the facilities under this permit. said Permittee sball not use the facility and shall ~port the visible danger to the Recreation Division at 462-1 521 between the hours of 8:00 AM to 5:00 Pm Monday through Friday. S) Please DO NOT go on the fields if they have water 011 them, or if they are muddy. At no time will anyone alter. damage or defiLce the playing fields, press box, concession stand, restroom or any part of the façi1ities under this permit. 6) Possession of pennit is required wbîIe using facilities or outdoor areas., Failure to supply permit when requested by DirectOr or his designee may result in removal ftom area. 1) Facilities or outdoor areas must be left in clean and adequate condition. as detennined by Director or his designee. A $100 deposit will be taken the day of the rental of any of the Community Centers and retumedif the facility is left in clean and acceptable condition. If the Recreation Division must clean the area, the deposit will be kept to cover ;the cost to clean. Any unused funds will be refimded. 8} The group or iñdividuals to whom a permit is issued shan be liable for iUly Joss, dåmage, negligence or injury sustained byotherperson(s) in their party. ~ ,., 9) In cousideration of the opportunity afforded the undersigne~ agrees to indenmifÿ and hold harmless St Lucie County, the R~tion Dcpartox:nt and any employee of the St. Lucie Parks and R.ccrcation Department against any and all claims by or on beha1f of any person or legal CJltÍty arising from Applicant's use of premises. the conduct of Applicant's business or from any activity permitted by the Applicant in or about'me premises, and will fUrther indemnify and hold lwmIess the County, its Depar1meDts and Employees agaiust perfonnance of any ag¡cCDJCIlt:j on the Applicant's part, or arising from any act of negligence of the Applicant. or any of the Applicant part, or arisíng from any act otnegJigence of the Applicant, or any oftbe Applicant's agents, contractors, employees, or licensees, and from and against aU costs, attorney's fees, expenses, and liabilities incurred in or about my claim or procceditlg brought thereon. I have read and fùlly understand all roles as regulations as stated above. - J ~ err APPLICANT SIGNA 11JRE :t;f~ ð < FEES AND CHARG:þS FOR SERVICES: AMOUNT l.Rent (int:luding set up/tear down) 2. Equipment 3. Personnel A) Houseman B) Maintenance C) Private Sec. D) Police/Sheriff 4. Other charges SUBTOfAL Add Sales Tax on applicable items TOTAL Amount Collected: S P-IO Receipt ## Deposit Returned: Date Tax Exempt Organization? ATIACH TAX EXEMPT CERTlFJCATÈ Revised 1'1/02 .r \..i ~ ALCOHOL BEVERAGE PERMIT ST. LUCIE COUNTY PARKS AND RECREATION DEPT. (This form is to be used in conjunction with the Facility Use Permit) ~ COUNTY _.¿,_ FLORIDA~ - - -" (' -L . \ ~ . J c !, ..Jc: (C l Y) C' '7 Ù "'\ \IV, ,:\ n representing IfC-..-":\- I Yì t-ß\' r~~ue~t a pennit to consume and/or_sell alcoholic beverages for on-site consumption at ¡ C! k~ tfl v": (', _', (~ on (Ý\ (>" L.\ 3 D. Fj.O C ::. \ Criteria for issuance of the permit 1. An applicant must be at least 21 years of age. 2. An applicant must possess a valid driver's license or another form of identification containing a current address. 3. Application for permit must be completed and delivered to the Parks and Recreation Departmeñt at least 15 days prior to the event. 4. User must present a General Liability Insurance policy certificate for the date of use and a host liquor liability policy certificate each in an amount not less than one million dollars ($1,000,000) when the facility use pennit application is submitted. 5. . In the event any user intends to sell alcoholic beverages, they are required to meet all state requirements regarding sale of alcohol and obtain all required pennits. Copies of said permits shall be submitted with the . facility use pennit. 6. The user must pay the cost of security provided by the St. Lucie County Sheriff s Office. The fee is payable directly to the Parks and Recreation Department at the time of payment for the facility use. Conditions of Permit 1. Person signing the permit must be present during the event. 2. Area of pennit use will be confmed to the area specified above. User shall be responsible for the behavior of any parties with the user's group. 3. User is responsible to ascertain that no alcoholic beverage shall be served to any person under the age of 21. 4. Alcoholic beverages shall be sold/served only in conjunction with food sales. No alcohol will be served during the last 30 minutes of the user's event. 6. The user must abide by all other operational policies and procedures as set forth in the facility use pennit. Any violation of any of these rules can result in tennination of the event. 7. User is not to state that St. Lucie County is a sponsor or participant in the event. By signing, I agree to abide by the laws ofthe State of Florida as they apply to the consumption of alcoholic beverages, anyapp. I. ic.able St. Lucie County ordinances and the conditions of this pennit "1t out abo,,: é)f)-' '-I 'lID)' Signature of Applicant Date Recreation Division Signature Date State Permit Received Date Insurance Certificates Received 10/02 - '-" ..." AGENDA REQUEST ITEM NO: C-36 DATE: Apr 26, 2005 REGULAR [ PUBLIC HEARING [ CONSENT [ X] TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: PURCHASE OF ALUMINUM SHED TO STORE THE GOLF BALL DISPENSER BACKGROUND: On 25 September 2004, Hurricane Jeanne completely destroyed the building that used to house the golf ball dispenser/washer. Staff is requesting the Board's authorization to purchase a 12' X 6' storage shed (at $1,990.00) to protect the equipment from inclement weather as well as vandalism. A project worksheet will be submitted to FEMA for reimbursement. PREVIOUS ACTION: On 22 March 2005, the Board authorized the purchase of the golf ball dispenser/washer at a cost of $6,627.40 that was also destroyed during the same hurricane. FUNDS WILL BE MADE AVAILABLE IN: 418-7260-562000-1902 Building - Golf Course/Operations (Jeanne) RECOMMENDATION: Staff recommends the Board's approval to purchase a 12' X 6' storãge shed to house the new golf ball dispenser/washer at a cost of $1,990.00. COMMISSION ACTION: CONCURRENCE: x] APPROVED DENIED OTHER: Approved 5-0 Coordination/Signatures Management & Budget :~ {\\~, Purchasing :~/ County Attorney. Other: Finance: (if applicable) H:\AGENDAS 04-05\4-26-05-STORAGE SHED.DOC \.r ...,.¡ ÞaldoJ ClllllcalllliISIIB'I', PaI.>.......I.:&.II£IIII.8.· "'" <',-. ".' '",-",' ',,",,",,,, '0,-_-"."'. ",,-.,:;' ""-'_',_,,- ",<--'_"_,_:,,-,'>',,,";',0,:' ':','" '''' '8UII._801. MEMORANDUM To: Board of County Commissioners From: Guy D. Medor, Administrative Manager, Parks and Recreation Thru: Pete Keogh, Director, Parks and Recreation Subject: Purchase of Storage Shed for the Golf Ball Dispenser/Washer Date: April 26, 2005 Fairwinds Golf Course lost the building that used to store the ball dispenser/washer. On March 22, 2005, the Board authorized the purchase of a "replacement" dispenser/washer. Staff is now requesting approval to procure a temporary shed, at a cost of $1,990.00, to safeguard the new equipment against vandalism and inclement weather. Upon completion of the replacement building, the shed will be used for on-site storage. H:\AGENDAS 04-05\4-26-05-STORAGE SHED.DOC ...." AGENDA RéQUEST----- ! !"'j;. '--; \1 W I. ,¡ ,- -- IUU APR I 5~~J' TO: BOARD OF COUNTY COMMISSJONERSL C~~YATTORNE.:<J SUBMITTED BY: Parks & Recreation PRESENTED BY: ITEM NO.~L DATE: April 26, 2005 REGULAR [ ] PUBUC HEARING [ ] CONSENT [X] Pete Keogh, Director SUBJECT: Request for approval to serve alcohol at Pepper Park BACKGROUND: Johnson Chrysler will be holding its annual picnic at Pepper Park on May 15, 2005. As part of the event, alcohol will be served and as required by County Ordinance 1-15-23, BOCC approval must be obtained. PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Johnson Chrysler's request to serve alcohol during its annual picnic on May 15, 2005 at Pepper Park. COMMISSION ACTION: CONCLJRRFNCF [k] APPROVED [ ] OTHER: [ ] DENIED Approved 5-0 County Attorney: Originating Dept: ,~ !. Mgt & Budget: _ /2- .----public Works: Coordinat ion/Signat I Ires Purchasing" Ot her: Finance: (Check for Copy only if applicable) ·,~.. ß ...... ~, '-' ...,¡ ALCOHOL BEVERAGE PERMIT ST. LUCIE COUNTY PARKS AND RECREATION DEPT. (This form is to be used in conjunction with the Facility Use Permit) L L¡'oda Ì) h kot15 represen~h(J SD" Chrysler request a permit to consume andl'- alcoholic beverages for on-site consumption at ~f¡ ParI( on mt11~ /5 ,;¿otJS- . ( ) Criteria for issuance of the permit 1. An applicant must be at least 21 years of age. 2. An applicant must possess a valid driver's license or another fonn of identification containing a current address. 3. Application for pennit must be completed and delivered to the Parks and Recreation Departmeñt at least 15 days prior to the event. 4. User must present a General Liability Insurance policy certificate for the date of use and a host liquor liability policy certificate each in an amount not less than one million dollars ($1,000,000) when the facility use permit application is submitted. 5. . In the event any user intends to sell alcoholic beverages, they are required to meet all state requirements regarding sale of alcohol and obtain all required permits. Copies of said pennits shall be submitted with the . facility use permit. 6. The user must pay the cost of security provided by the St. Lucie County Sheriffs Office. The fee is payable directly to the Parks and Recreation Department at the time of payment for the facility use. Conditions of Penn it 1. Person signing the permit must be present during the event. 2. Area of permit use will be confmed to the area specified above. User shall be responsible for the behavior of any parties with the user's group. 3. User is responsible to ascertain that no alcoholic beverage shall be served to any person under the age of 21. 4. Alcoholic beverages shall be sold/served only in conjunction with food sales. No alcohol will be served during the last 30 minutes of the user's event. 6. The user must abide by all other operational policies and procedures as set forth in the facility use permit. Any violation of any of these rules can result in termination of the event. 7. User is not to state that St. Lucie County is a sponsor or participant in the event. By signing, I agree to abide by the laws of the State of Florida as they apply to the consumption of alcoholic beverages, any applicable St. Lucie County ordinances and the conditions of this permit as set out above. . ~ Signa e of Applicant ;'¡'/7/0b Date Recreation Division Signature Date State Permit Received Date Insurance Certificates Received 10/02 ~ St. Lucie County Parks & Recreatwqn Department Reservation Request! FacilibJse Permit ~"" Name of Group ~ hr'\'sOA e~I'~S\U- Address ¿(,33 5. Ll S - , Applicant Name L,'l\åa."J) ,'d<tl'\~ Facility/ParkRequested -:P~pper :Par-k - Date(s) requested 5 I ¡ 51 t> 5 Intended Use ~"'f4n '1 1't"c,n ,'co Date: ;zJ /1/ ðS I City: F+ 'þ¡'erce. Zip: c..34'ti ß~ .1- .~ Phon.'.:t~ ~ - fo 000 htt ~ V J¡ri~\ a Time: From g to ß c...-\ (include set up & tear down) No. of People Expected to Attend \ 00 Alcohol Sale or Consumption? \f €~ (Complete AlcohõI Beverage Permit) List any special circumstances services, and / or materials needed / -"ßcu. V"\ c e +\ol.A..S Co 1) The following capacity limits have been established: Immo School House: 116 Walton Community Center: 130 Maravilla Park: 130 Fa 'es are intended to be used for recreational activities, not commercial ventures. The Parks and Recreation Department reserves the right to l..._..se rental for commercial ventures, events exceeding capacity limits or those deemed not to be adequately supervised. The Department may require security guard and/or uniformed officers depending on the event, at the renter's expense. A county employee ("Houseman") will be present and will be paid for by the renter. No rental shall last beyond midnight. A penalty of $1 OOthour will be assessed after midnight, in addition to Houseman fees. 2) General Liability insurance in the amount of$l Million per occurrence/$lmillion in the aggregate is required. Non-profit organizations (including familv grOUps) can arrange for this insurance through the Recreation Department. Insurance rates vary depending on the number of attendees at the event. An insurance certificate must be produced showing St. Lucie County Board of County Commissioners as an additional insured. Products are included but not medical payments. Consumption of alcoholic beverages requires additional insurance. If selling alcohol, all applicable State pennits and an alcohol beverage pennit must be obtained and submitted to the Parks and Recreation Department. 3) All estimated fees and insurance documentation must be received no later than 2 weeks in advance of the rental. Failure to provide anyone of these will result in cancellation of the rental. Any difference between estimated and actual costs shall be paid at the end of the rental. 25% of rental fees will be retained if cancellation or rescheduling notification is not given at least 2 weeks prior to the rental period. 4) Should any visible danger be observed by the Pennittee or brought to hislher attention by those persons using the facilities under this pennit, said Permittee shall not use the facility and shall report the visible danger to the Recreation Division at 462-1521 between the hours of 8:00 AM to 5:00 Pm Monday through Friday. 5) Please DO NOT go on the fields if they have water on them, or if they are muddy. At no time will anyone alter, damage or deface the playing fields, press box, concession stand, restroom or any part of the facilities under this pennit. 6) Possession of pennit is required while using facilities or outdoor areas. Failure to supply pennit when requested by Director or his designee may result in removal from area. 7) : ities or outdoor areas must be left in clean and adequate condition as determined by Director or his designee. A $100 deposit will be taken the day of the rental of any of the Community Centers and returned if the facility is left in clean and acceptable condition. If the Recreation Division must clean the area, the deposit will be kept to cover the Cùst to clean. Any unused funds will be refunded.N 8) The group or individuals to whom a pennit is issued shall be liable for any loss, damage, negligence or injury sustained by other person(s) in their party. ... ~ AGENDA REQUEST r~ NO. C-3d DATE: . April 26, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): Parks & Recreation PRESENTED BY: Pete Keogh Director, Parks & Recreation SUBJECT: Approval of First Amendment to Lease Agreement-Lincoln Park Recreation Center, Inc., (the "Lincoln Park). BACKGROUND: On June 8, 2004, the County and Lincoln Park Recreation Center Incorporated ("Lincoln Park") entered into a lease agreement. It was agreed upon that the County would pay a one-time fee of ten dollars to continue the lease through 2051. Lincoln Park is now requesting an amendment to the agreement that will increase the rental fee to seventy-five and 00/100 dollars ($75.00) a year. This increase will cover the cost of its annual non-profit status fee assessed by State. FUNDS AVAILABLE IN: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the First Amendment to Lease Agreement-Lincoln Park Recreation Center as drafted by the County Attorney and authorize the Chairman to sign. COMMISSION ACTION: [..t APPROVED [] DENIED [ ] OTHER: Approved (5-0) Doug Anderson County Administrator County Attorney: ::¡ . -L-'d'c I Coord ination/Sia natures Mgt. & Budget: Purchasing Mgr.: Originating Dept: /fl Other: Other: Finance: (Check for Copy only, if Applicable) Eft. 1/97 H:IWPIBLANK AGENDALPCC LEASE AMENDMENT.DOC ." :>0 ...".¡ , ; Parks and Recreation Department Memorandum To: Board of County Commissioners From: Linda Brown, Assistant Director tlz-----. Subject: Approval of Agenda Item #C-3D Date: April 12, 2005 On June 8, 2004, the County and Lincoln Park Recreation Center Incorporated ("Lincoln Park") entered into a lease agreement. It was agreed upon that the County would pay a one-time fee of ten dollars ($10.00) to continue the lease through 2051. Lincoln Park is now requesting an amendment to the agreement that will increase the rental fee to seventy-five and 00/100 dollars ($75.00) a year. This increase will cover the cost of its annual non-profit status fee assessed by the State. Staff recommends that the Board of County Commissioners approve the First Amendment to the Lease agreement-Lincoln Park Recreation Center as drafted by the County Attorney and authorize for signature by the Chairman. LB:em Attachment cc: D. Anderson, County Administrator R. Wazny, Assistant County Administrator Chron File ... , ' . "-- ..,,; FIRST AMENDMENT TO LEASE AGREEMENT BETWEEN ST. LUCIE COUNTY AND LINCOLN PARK RECREATION CENTER, INC. THIS FIRST AMENDMENT is dated this day of ,2005, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County"), and LINCOLN PARK RECREATION CENTER, INC., (the "Lincoln Park). WHEREAS, on June 8, 2004, the parties entered into a Lease Agreement, hereinafter referred to as the "Agreement," which provided for the County to lease a parcel of land owned by Lincoln Park for recreational purposes( the "Site"); and, WHEREAS, the parties desire to amend the Agreement to increase the annual rent for use of the Site to seventy-five and 001100 dollars($75.00) a year. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the Agreement as follows: 1. Paragraph Three of the Agreement shall be amended to read as follows: 3. Beginning March 1, 2005, the Lessee shall pay Lincoln Park as annual rent for the Site the amount of seventy-five dollars and 00/100 ($75.00). 2. and effect. All other terms and conditions of the original Agreement shall remain in full force 1 .- .... --., ..",,; IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement in counterparts each of which shall be treated as an original upon the terms and conditions above stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ATTEST: LINCOLN PARK RECREATION CENTER, INC. Secretary BY: Print Name: Title: I:\a t1y\katherine\ J. -lil1!.:lIlpark 2 ~ -- ....... .... ~------ , ....", AGENDA REQUEST ITEM NO. C-3e DATE: April 26, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Pete Keogh Director SUBJECT: Adam's Family Ranch Equestrian Arena user fee adjustment for St. Lucie County 4-H organization at the SLC Fairgrounds, Equestrian & Event Center. BACKGROUND: The 4-H organization is requesting that user fees for the Adam's Family Ranch Equestrian Arena at the SLC Fairgrounds, Equestrian & Event Center be reduced for events and activities that it may participate in. The local 4-H groups are requesting that the Board of County Commissioners reduce the arena rental rate to $637. 50 plus the cost of necessary staffing or other applicable fees and refundable clean up fee. Attached for review is the e-mail correspondence between P& R staff and Sue Munyan, 4-H/Agriculture Extension Agent, that lists 4-H's events and activities. The e-mail also outlines staff's recommended guidelines/criteria for assessing the reduced fee. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners reduce the Adam's Ranch Equestrian Arena user fees for the St. Lucie County 4-H organization with the guidelines/criteria that attendance should be 500 or less and/or documentation that a substantial amount of monies collected would directly benefit the St. Lucie County 4-H groups. COMMISSION ACTION: CONCURRENCE: [..\"] APPROVED [ ] OTHER: [ ] DENIED County Attorney: ~. Coord i natio n/S jç¡ natures Approved 5-0 Management & Budget: Purchasing: Originating Dapt: f1!?r¿ Public Works: Finance: (Check for Copy only, if applicable) Other: ~ ...., Parks and Recreation Department Memorandum 7? To: Board of County Commissioners From: Linda Brown, Assistant Director Subject: Approval of Agenda Item # C-3E Date: April 13, 2005 The 4-H organization is requesting that user fees for the Adam's Family Ranch Equestrian Arena at the St. Lucie County Fairgrounds, Equestrian & Event Center be reduced for events and activities that it may participate in. The local 4-H groups are requesting that the Board of County Commissioners reduce the arena rental rate to $637.50 plus the cost of necessary staffing or other applicable fees and refundable clean-up fee. Attached for review is the email correspondence between Parks and Recreation staff and Sue Munyan, 4-H/ Agriculture Extension Agent, that lists 4-H's events and activities. The e-mail also outlines staffs recommended guidelines/criteria for assessing the reduced fee as discussed with Mrs. Munyan to ensure that the local 4-H groups are reaping the greater part of any partnered events and to properly assess fees for those groups and individuals that may be going under the guise of the local 4-H groups. Staff recommends that the Board of County Commissioners reduce the Adam's Ranch Equestrian Arena user fees for the St. Lucie County 4-H organization with the guidelines/criteria that attendance should be 500 or less and/or documentation that a substantial amount of monies collected would directly benefit the St. Lucie.county 4-H groups. Attachment LB:em cc: Chron File '-' . List of Equestrian Events or Activities - 4H Possible Participation · Perfonnance Horse Show · Barrel Racing · Team Penning · Team Roping · Calf Roping · Hunter Jumper Show · Dressage · Rodeo Events · Equestrian Fun Day · Clinics · Workdays ~ ~ ..".¡ RESOLUTION NO. 05-172 A RESOLUTION AMENDING RESOLUTION NO. 04-33 AS AMENDED, WHICH INCLUDED ADDITIONAL RATES FOR THE OUTDOOR ARENA AND THE EQUESTRIAN ARENA UNDER EXHIBIT "A" OF THE ST. LUCIE COUNTY FAIRGROUNDS BUILDINGS AND GROUND RENTAL RATES AND FEES SCHEDULE AND FURTHER AMENDED RESOLUTION NO. 03"'"310 AND RESOLUTION 02-301 ACCORDINGLY WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. On January 13, 2004, the Board adopted Resolution No. 04-33, which amended Exhibit "Au of the St. Lucie County Fairgrounds Buildings and Grounds Rental Rates and Fees Schedule, to include additional rates for the Outdoor Arena and the Equestrian Area. 2. On November 25, 2003, the Board adopted Resolution No. 03-310, which amended Resolution No. 02-301 which established a rental rates and fees schedule for the new St. Lucie County Fairgrounds in St. Lucie County, Florida. 3. The intent of approving a reduced fee for the 4 -H Club, is to ensure that St. Lucie County and the local 4 -H Organization are reaping the greater part of the benefits and to properly assess fees. 4. In order to reduce the Equestrian Arena rates for the 4 -H Club, it is necessary to amend Exhibit "A" of Resolution No. 04-33 of the St. Lucie County Fairgrounds Buildings and Grounds Rental Rates and Fees Schedule, 'w' ...., NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. This Board does hereby amend the Equestrian Arena rental rates and fees schedule as set forth in the" St. Lucie County Fairgrounds Buildings and Grounds Rental Rates and Fees Schedule" attached hereto and made a part hereof as Exhibit "A", by reducing the rates and fees from $2,OOO/day to $637.50/day for the 4 -H local Organization plus the cost of necessary staffing or other applicable fees and refundable clean up fee. 2. The reduced rental rate of the Equestrian Arena of $637.50/day for the 4 -H Organization will only apply if attendance is 500 or less and/or documentation that a substantial amount of monies collected would directly benefit the St. Lucie County 4 -H groups; and further the 4 -H group renting the Equestrian Arena for $637.50 has been approved by the Parks and Recreation Director or his designee. 3. The amended rental rates and fees schedule as set forth in Exhibit "A" attached hereto and made a part hereof as Exhibit "A" shall take effect upon adoption of this resolution, and shall remain in effect until changed by further resolution of the Board of County Commissioners. After motion and second the vote on this resolution was as follows: Chairman Frannie Hutchinson Vice-Chairman Doug Coward Commissioner Paula A. Lewis Commissioner Joseph E. Smith xx xx XX XX '-" ....., Commissioner Chris Craft· xx PASSED AND DULY ADOPTED this 26th day of April, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY ~ Buildings Exhibit Hall Exhibit Hall (2) Swine/Horse Barn Livestock/ Show Arena Steer/Horse Barn Horse Barn FFA Booth Outdoor Arena Equestrian Arena Equestrian Arena for St. Lucie County 4 -H Organization Open Spaces Large Parking Area Small Parking Area ...",¡ EXHIBIT "A" ST. LUCIE COUNTY FAIRGROUNDS BUILDINGS AND GROUNDS RENTAL RATES AND FEES SCHEDULE 9,000 sq. ft. 6,000 sq. ft. 9,360 sq. ft 14,000 sq. ft. 12,000 sq. ft, 9,360 sq. ft. 2,400 sq. ft. $500/day $325/day $575/day $850/ day $725/day $575/day $150/day 35,000 sq. ft. 75,000 sq. ft. 75,000 sq. ft. $500/day $2,OOO/day $637.50/day plus the cost of necessary staffing or other applicable fees and refundable clean up fee if the attendance is 500 or less and/or documentation that a substantial amount of monies collected would directly benefit the St. Lucie County 4-H groups; and further the group renting the Equestrian Area for $637.50 has been approved by the Parks and Recreation Director or his designee, 27.7 acres 20.2 acres $700/day $500/day Shuck tll10ugh passages are deleted. Underlined passages are added, ~ Midway Area 23.0 acres (Includes rest room access) $575/day ...., Concert Rate $2,500 or 10/0 of the gross receipts (Whichever is greater) Blanket Rental Fee - Rental of Entire Facility $ 2 ,500 per day Load in/Load out days One half the daily rental Other Nightly camping fee Non-profit organization discount Insurance processing fee $15 25/0 10/0 of premium cost Equipment Rental* Portable Stage (daily rate) Non-profit groups Profit groups Portable Stage Technician Bleachers (daily rate, 8 hours) Non-profit groups Hourly rate after 8 hours Profit groups Hourly rate after 8 hours Electrical Panels $350 $500 $25/hour $150 $ 20 $250 $ 30 $ 50 Personnel** Houseman Custodian/Labor (4 hour min.) Electrician Ticket Takers/Ushers (4 hour min.) Sheriff Supervisor Sheriff Officer Security Guard Security Guard Supervisor Security Guard (Overnight watch) $ 25/hour $ lO/hour $ 125 $ lO/hour $ 27/hour $ 25/hour $ 9/hour $ 1O.50/hour $ 10.35/hour Stl tlck tluotlgh passages are deleted. Underlined passages are added. ~ -..." ...., ** Overtime rates (time and one half) shall prevail after midnight, after eight hours on Sundays, New Years Day, July 4th, Labor Day, Thanksgiving, the day after Thanksgiving, Christmas Day, Easter and/or other recognized county holiday. Deposits (non-refundable) Electrical $100 CLEANUP Deposits (refundable) Buildings 1 Building 2 Buildings 3 Buildings $100 $200 $350 Number of People Arenas . 100-500 500-1,500 1,500-2,500 2,500-4,000 4,000-5,500 Over 5,500 $100 $200 $400 $550 $650 $850 Entire Fairgrounds $1,000 StlUck th10ugh passages are deleted. Underlined passages are added. ~ ...., - . .. .. AGENDA REOUEST ITEM NO. 4A DATE: April 26,2005 REGULAR [ ] PUBUCHEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMmED BY (DEPT): PUBUC SAFETY JACK T. SOUTHARD PUBUC SAFETY DIRECTOR SUBJECT: Certificate of Public Convenience and Necessity (CON) - Renewal of The ARC of St. Lucie County Class F CON. BACKGROUND: See attached memorandum FUNDS WILL BE AVAILABLE: N/A PREVIOUS BOARD ACTION: RECOMMENDATION: The Emergency Medical Services Advisory Committee recommends the Board of County Commissioners approve the renewal of The ARC of St. Lucie County's application for a Class F CON. COMMISSION ACTION: CQNCURRENCE: LX] APPROVED [] DENIED [ ] OTHER: Approved 5-0 , ~ounty Attorney: ~iginating Dep . Jt Review and Approvals Management & Budget Purchasing: Other: Other: if applicable) Eft. 5/96 \, \. ~ ..., _....._~ -- ~ ,- ",,' .,- -"". ,,.. .'_ ',....:.'.' .-._. _,~.,.w,. - , ,-" - , . .. .. INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Jack T. Southard, Public Safety Director DATE: April 7, 2005 SUBJECT: Certificate of Public Convenience and Necessity (CON) - Renewal Application of The ARC of St. Lucie County for Class F CON BACKGROUND: The ARC of St. Lucie County has submitted a renewal application for a Class F Certificate of Public Convenience and Necessity for businesses, agencies, hospitals and governmental entities which use wheelchair vehicles to provide wheelchair vehicle service. The Public Safety Director has reviewed the application and found it to meet the requirements of Chapter 1-12.5 of the Code of Ordinances. On March 16, 2005, the Emergency Medical Services Advisory Council reviewed the application and recommends the approval of the renewal application. RECOMMENDATION/CONCLUSION: The Emergency Medical Services Advisory Committee recommends that the Board of County Commissioners approve The ARC of St. Lucie County's application for a Class F CON. Respectfully submitted, "... .... """ """ ..",j _.d. ........d.. ":.,,,~~ - _ 1 - . . - . .. .. ~. AGENDA REOUEST ITEM NO. 4B DATE: April 26, 2005 REGULAR [ ] ~ PUBliC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMmED BY (DEPT): PUBliC SAFETY JACK T. SOUTHARD PUBliC SAFETY DIRECTOR SUBJECT: Certificate of Public Convenience and Necessity (CON) - Renewal of Port St. Lucie Volunteer Ambulance Class B CON. BACKGROUND: See attached memorandum FUNDS WILL BE AVAILABLE: N/A PREVIOUS BOARD ACTIQN: RECOMMENDATION: The Emergency Medical Services Advisory Committee recommends the Board of County Commissioners approve the renewal of Port St. Lucie Volunteer Ambulance application for a Class B CON. COMMISSION ACTION: CONCU~RENCE: Ie] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 ~ ~/ Review and ADprovals ~unty Atto'no~ Manag..ont , Budgot ~iginating Dep (11~ Other: Finance: (Check Copy only, ~f appl~cable) Purchasing: Other: Eff. 5/96 ~ ~ - INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Jack T. Southard, Public Safety Director DATE: April 7, 2005 SUBJECT: Certificate of Public Convenience and Necessity (CON) - Renewal Application of Port St. Lucie Volunteer Ambulance for Class B CON BACKGROUND: The Port St. Lucie Volunteer Ambulance has submitted a renewal application for a Class B Certificate of Public Convenience and Necessity for businesses, agencies, hospitals which use ambulances to operate a non- emergency interfacility medical transport or transfer service at the ALS or BLS level. The Public Safety Director has reviewed the application and found it to meet the requirements of Chapter 1-12.5 of the Code of Ordinances. On March 16, 2005, the Emergency Medical Services Advisory Council reviewed the application and recommends the approval of the renewal application. RECOMMENDATION/CONCLUSION: The Emergency Medical Services Advisory Committee recommends that the Board of County Commissioners approve Port St. Lucie Volunteer Ambulance application for a Class B CON. Respectfully submitted, J ck T. Southard blic Safety Director .... . '-" '" -;.......~.;, .'::;- - .- j -: . . .. .. -- AGENDA REOUEST ITEM NO. 4C DATE: April 26, 2005 REGULAR [ ] PUBUC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMmED BY (DEPT): PUBUC SAFETY JACK T. SOUTHARD PUBUC SAFETY DIRECTOR SUBJECT: Certificate of Public Convenience and Necessity (CON) - Renewal of Community Transit Class F CON. BACKGROUND: See attached memorandum FUNDS WILL BE AVAILABLE: N/A . .... PREVIOUS BOARD ACTION: RECOMMENDATION: The Emergency Medical Services Advisory Committee recommends the Board of County Commissioners approve the renewal of Community Transit application for a Class F CON. COMMISSION ACTION: ['f APPROVED [ ] DENIED [ ] OTHER: CONCURRENCE: Approved 5-0 ~ ~ Review and Approvals ·~unty Atto,n.y, ______ ~ M,nag...nt , Budg.t ~igin'ting D.P~~_ Dthe, , Finance: (Check Copy only, if appllcable) Purchasing: Other: Eff. 5/96 \w. ...." _c.'.. ..,¡"~,,...> .......,,=·~··',,··C" ,~-.. - J, - - . . .. .. INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Jack T. Southard, Public Safety Director DATE: April 7, 2005 SUBJECT: Certificate of Public Convenience and Necessity (CON) - Renewal Application of Community Transit for Class F CON BACKGROUND: Community Transit has submitted a renewal application for a Class F Certificate of Public Convenience and Necessity for businesses, agencies, hospitals and governmental entities which use wheelchair vehicles to provide wheelchair vehicle service. The Public Safety Director has reviewed the application and found it to meet the requirements of Chapter 1-12.5 of the Code of Ordinances. On March 16,2005, the Emergency Medical Services Advisory Council reviewed the application and recommends the approval of the renewal application. RECOMMENDATION/CONCLUSION: The Emergency 'Medical Services Advisory Committee recommends that the Board of County Commissioners approve Community Transit application for a Class F CON. Respectfully submitted, J ck T. Southard blic Safety Director ....... ...", ITEM NO. 4D DATE: April 26. 2005 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT (X) PRESENTED BY: SUBMITTED BY (DEPT): Public Safety Jack T Southard Public Safety Director SUBJECT: Request to approve the purchase of a 12' x 12' shed for the Emergency Operations Center in the amount of $2,220.00. BACKGROUND: Please see attached memo. FUNDS AVAILABLE: Funds will be available through 001294-2510-599330 - 200 - Project Reserves EMPA Trust Fund PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board of County Commissioners approve the purchase of the 12' x 12' shed for the Emergency Operations Center in the amount of $2,220.00. COMMISSION ACTION: )( APPROVED DENIED OTHER: ~ Approved 5-0 ~iginating De Review and Approvals &1ØÍanagement and Budget: ~ ~rchasing: dr o Other: 0 Other: o Finance: Chec p- \ ~ ....", Inter-Office Memorandum Department of Public Sàfety Division of 911 Communications TO: Board of County Commissioners FROM: Jack T Southard, Director SUBJECT: Shed DATE: April 13, 2005 ***************************************************************** This shed will be placed on the current pad that the EDICS trailer is parked on. n will house the lawn tractors, weed whacker, fuel, etc. from the weather. Currently, the lawn tractors are kept outside with a tarp on them, exposed to the weather. -- ------ \ ~. ~4!12!2005 10:23 7725924583 FLORIDA OUTDOOR RECR PAGE 01 ~ 'wi Faxed_ Quote~U~·:3·xls:Shed BIsl'lk SliMS USA QUOTE FORM Date: 4/12/2005 TO: Name: St. Lucie County Public Safety Ph: Fax: 772.462.1737 FROM: Brad Sellick # of Pages 1 (including thìs cover) PREMANUFACTURED SHED Item Qtï Each Price 12' x 12' 150 mph DCA Storaae Shed Bunglow Style 1 $2.220.00 $2,220,00 48"XBO" Everlast Door 1 N/C $0.00 All prices are plus tax Total $2,220.00 Price includes delivery, leveling and anchoring down to an accessible location Shed and anchoring systems are Florida Department of Community Affairs (DCA) approved Standard interior wall height is 76" Sheds are wood frame with aluminum exterior with a baked enamel finish Floor is 3/4" tongue and groove exterior grade plywood over 2"x6" pressure treated joists Please allow 4 to 6 weeks for delivery Choose from o'Jer 20 color choices for body and trim colors All special order sales are final Payment in full due upon delivery Customer is responsible for all required permits A Þ/ /¡ L-1 <:......./ (' :-C. /~ /j~ PRICING SUBJECT TO CHANGE WITHOUT NOTICE . QUOTE IS VALID FOR 7 DA YS FL.ORIDA OUTDOOR RECREATION 943 NW 16tf1 Place 6165 S US 1 Stuart, FL 34994 Fort Pierce, FL 34982 ft1 712-692.1244 Fax 772-692-4583 Ph 772-429.2410 Fax 772-429-2419 OPEN SOON '-' '-' ...., ...." ITEM NO. 4E DATE: April 26, 2005 _~~"!~'''72.::,:~"~:~.:..tð:~':.-:;'''' . .. J' ,,^" ,,,,,«-»,,,,,,,,,,,,,,,,_<<<w-»-,,,,",,,,,,,_^,><<,,,"",,,,;,~:,,,;:,,",,,,,,,,,,,,·,, AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT (X) PRESENTED BY: TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): Public Safety Jack T Southard Public Safety Director SUBJECT: Request to approve the purchase of a software upgrade of the infrastructure for our Motorola Public Safety 800 MHz radio system in the amount of $66,191.00. BACKGROUND: See attached memo. FUNDS AVAILABLE: Funds will be available through 107003-2120-546000-200 - Fine & Forfeiture Fund - 800 MHz PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board of County Commissioners approve the purchase of the software upgrade for the Public Safety 800 MHz radio system in the amount of $66,191.00. o Finance: Chec Review and Approvals ~anag.ment and Budget, -f.\\'V ~ ""¡¡¡:;'hasing, ~ / o Other: 0 Other: ~ COMMISSION ACTION: X APPROVED DENIED OTHER: Approved 5-0 ~ounty Attorney: Øiginating De copy only, if applicable: ~ '-' ...., ..." Inter-Office Memorandum Department of Public Safety Di.vision of 911 Communications TO: Board of County Commissioners FROM: Jack T Southard, Director SUBJECT: 800 MHz Radio Software Upgrade DATE: April 14, 2005 ***************************************************************** This software upgrade to our 800 MHz radio system will give us the ability to expand our system while at the same time bring our system up to date with the latest software and firmware release that is supported by Motorola under our current software agreement. The actual cost of the software upgrade was $203,296.00, however due to our software contract with Motorola, the bottom cost will only be $66,191.00 for a savings of $137,305.00. The majority of our cost will be for the installation and optimization of the upgrade. This should also enable us to cut our maintenance costs next year. '-" '-" ...., ....., -' Zone Controller Upgrade .. Proposal Presented to -.-- -, ~ ~ St. Lucie County, Florida " NlOTOROLA intelligence everywhereN '.Iþ The information provided in this quote is provided for informational (or budgetary) purposes only and does nòt constitute an offer to sell or license any Motorola product. This quote is not binding on Motorola and Motorola is making no representations, warranties, or commitments with respect to pricing, products, or terms and conditions, which would require more information, further -aëtaire~ analysis of the requirements for which this quote is requested, and an executed contract. The design, technical, and cost information furnished with this proposal is to be considered proprietary information of Motorola, Inc, Such information is submitted with the restriction that it is to be used only for thè evaluation of the proposal, and is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the proposal, without the express written permission of Motorola, Inc. MOTOROLA and the Stylized M Logo are registered in thè U,S, Patent & Trademark Office, All other product or service names are the property of their respecti ve owners, © Motorola, Inc, 2004, '-' '-' St.Lucie County, Florida Zone Controller Upgrade ...""....1 Budgetary Method of Procedure .9\. Method of Procedure I PRELIMINARY METHOD OF PROCEDURE SYSTEM "Z" UPGRADE VERSION R 1.0 11/29/04 -.... " MOTOROLA irrtfJI/Igttf)c# t1~('ywhcrf.1- Page 2 - 1 Design, engineering and pricing information contained in this offering is considered contidential, proprietary and trade secret and may not be shared with any person or agency not direcdy associated with the;: Jddressee without the express written consent of Motorola. Inc.. or its designees. '-' '-' St. Lucie County, Florida Zone Controller Upgrade ~ ,.., Budgetary Method of Procedure . TABLE OF CONTENTS 1.0 UPGRADE CONTACTS 1.1 Post-Upgrade Escalation Process 2.0 PURPOSE AND SCOPE OF UPGRADES 2.1 Purpose of Upgrade . 2.2 Proposed Upgrade 2.3 Method of Procedure Assumptions t. 3.0 POLICY STATEMENT 4.0 PROPOSED UPGRADE 4.1 Impact/Estimated Down-Time Periods 4.2 System Considerations Overview 5,0 PRELIMINARY "Z" UPGRADE SEQUENCE 5.1 "Z" Upgrade Sequence 5.2 Fallback Plan 6.0 TEST AND VERIFICATION 6.1 Upgrade Test Plan Information 6.2 Upgrade Test Plan 7.0 UPGRADE PUNCHLIST 8.0 UPGRADE APPROVAL 8.1 Post-Authorization Signatures . MOTOROLA Irtt,fJllIg~c# /l'VerywhfJM' Page 2 - 2 Design, engineering and pricing information contained in this offering IS coreidcred confidential. proprietary and.trade secret and may not be shared with any po.:rson or agency oot directly associated wilh the addressee wÜhout the express written con~nt of Motorola, Inc., or ilS designees. v '-'- St. Lucie County, Florida Zone Controller Upgrade ""'" """ Budgetary Method of Procedure 1.0 UPGRADE CONTACTS: Name Office Phone Cell Phone Number Number' Pri¡nary Customer Contact: Greg Bunting 772-462-1902 772-359-5382 .. Richard Christy Dave's Communications Contact: 772-464-9711 772-201-1918 Motorola Field Engineer: Randee Rae Guthrie 954-723-8909 954-214-1124 Motorola Service Support Manager: Luis Alba 407-323-6938 407 -948-6105 Motorola Service Reuresentative: Dave Ruiz 954-723-8922 954-214-1659 Motorola Account Manager: Troy Hines 954-723-8912 954-295-6705 Upgrade Operations Pro,gram Manager: Cathy Gerhardt 847-538-4045 N/A Upgrade Operations Engineer: Dale Erickson 847-538-2893 N/A 1.1 Post-Upgrade Escalation Process In the event an undocumented problem (i.e. not on the upgrade punchlist) occurs after the upgrade, St. Lucie County is required to call the Motorola System Support Center (SSe) to report the problem. sse will handle the characterization and tracking of the customer issue to resolution. Motorola System Support Center: (800) 448-3245 .. The "2" Upgrade CASE number is 10450635. ~ MOTOROLA .. ìmelllgtNIctl ~wherð' Page 2 - 3 Design. engineering and pricing infonnation contained in this offenng is considered confidential, proprietary and trade secret and may not b;: shared with any person or agency not directly associated with the addressee without the expre~ written consent of MOlOrola., Inc., or its designees. '-" 'w St. Lucie County, Florida Zone Controller Upgrade ...., ....,,; Budgetary Method of Procedure 2.0 PURPOSE AND SCOPE OF UPGRADE This document defines the Method of Procedure for this "Z" software upgrade and is intended to infonn S1. Lucie County and the Motorola Field Team of the work to be done and to obtain the authorization to perfonn the "Z" upgrade. At this time, this process is at the preliminary stage. Motorola and S1. Lucie County will work together and develop a final Method of Procedure as the project progresses. 2.1 Purpose of Upgrade: .:. The purpose of this upgrade is: · To exercise the SSA agreement to obtain the latest system software refresh for the "Z" Upgrade. 2.2 Proposed Upgrade: .:. EOC Master Site Hardware And Software Including: · SmartZone Controller · DIU · AEB/ZAMBI .:. EOC Simulcast Prime Site Hardware And Software Including: · 6809 Main Controller · 6809 Backup Controllers · 6809 ReSC Controller · Astro T ac 3000 · Quantar Stations . .:. Landfill Simulcast Remote Site Hardware And Software Including: · 6809 ReSC Controller · Quantar Stations .:. Port St. Lucie High School Simulcast Remote Site Hardware And Software Including: · 6809 ReSC Controller · Quantar Stations .:. Rim Ditch IntelliRepeater Site Hardware And Software Including: · Quantar Stations .:. EOC Communications Center/Dispatch Site Software Refresh Including: · Centracom Gold Series Elite Console . COIM ~ MOTOROI.A - lm.tJlligrtf Çè d'wHywhtJrtJ- Page 2 - 4 Design. engineering and pricing iníonnation contaÜx:d in lrus otTering is considered contidential, proprietary and trade secret and may not be shared with any person or agency not direclly associated with tt.:: addn:ssee without the express written consent of Motorola. Inc.. or i[S designees, ~ ~ St. Lucie County, Florida Zone Controller Upgrade ""'" """'" Budgetary Method of Procedure · LOMI · BIM · AIMI .:. EOC Communications Center/Dispatch Site Software Including: . Centracom Gold Series Elite Consoles · Upgrade - Microsoft Windows XP Pro · ,Not Supported by SSA Maintenance Program 2.3 Method of Procedure Assumptions . It is assumed that the system to be upgraded IS Motorola certified and completely installed, operational and recently optimized. . It is assumed that all of the software to be implemented has been thoroughly tested and ship approved prior to implementation. 3.0 POLICY STATEMENT Prior to any change in software, firmware or configuration at a site the local Motorola Field Team and S1. Lucie County must be knowledgeable of the magnitude of the required upgrade work and the system downtime required to complete the upgrade. The upgrade work and the system downtime must be planned and scheduled to minimize the impact on S1. Lucie County radio communications operation. Both Motorola and St. Lucie County will develop a schedule to reduce the impact on their system. System routine maintenance may be performed only by authorized field service personnel and will not require a Method of Procedure document. Routine maintenance procedures must adhere to the field service Standard Operating Procedures. S1. Lucie County and the Motorola Field Team must be aware of changes in advance. The system upgrade plan must provide sufficient plant support for the local Motorola Field Team, evaluate all resource requirements for implementing the system upgrade, verify that sufficient in-plant system testing has been completed prior to the upgrade, and track problem resolutions. This applies to all changes on Motorola certified designed and implemented radio communications equipment, for example but not limited to:..*_ · Field-loaded software (system and patches) · Firmware · Configuration (hardware, software, database) · Hardware (e.g. subsystems, boards, other active devices) . MOTOROLA Int( ¡/¡g""~ ctWJrywhlfJrr'- Page 2 - 5 Design. engineering and pricing infonnalion contain('d in this offering is considered contidenlia¡. proprietary and trode secret and may not b:= shared with any person or agency not directly associated with.the addressee without thec::xpress written consent of Motorola. Inc., or its designees, '-' St. Lucie County, Florida Zone Controller Upgrade '- ....,. ....I Budgetary Method of Procedure 4.0 PROPOSED UPGRADE 4.1 Impact/Estimated Downtime Periods To minimize the impact to St. Lucie County radio system operations, the majority of the upgrade implementation schedule will be coordinated with St. Lucie County as well as specific upgrade tasks scheduled during off peak traffic hours. This time will be determined by St. Lucie County. The "Z" Upgrade tasks will reduce the capabilities of the radio system as follows: · The SmartZone™ system will be in site trunking for approximately five hours total while the Fault Tolerant Zone Controller is powered down during the upgrade sequence. The Zone Controller (ZC) must be powered down to remove the hard drives before loading the upgrade hard drive with the new software load. The site tfunking' time stated is a worse case scenario based on a failure of the upgrade, which requires implementing the fallback plan. The actual site trunking time is dependent upon the number of sites, infrastructure configurations, etc. - Still Needs to be Confirmed · The SmartZoneTM Network Management server features will be unavailable for user interface for approximately 8 hours (for systems configured with the maximum number of servers). This occurs simultaneously with the site trunking time fråmes noted above. Although the system will be in wide area trunking during a majority of this time no network capabilities such as alarm reporting, reports generation, etc. are available. - Still Needs to be Confirmed · Microsoft Window XP Upgrade Elite Client and Server Stations. The Elite Server can be upgrade without any customer impact. The Elite operator workstations will be upgrade one at a time and will be brought back on line before the next position is started, the estimated change out time is one hour per operator. - Still Needs to be Confirmed · Each Operator position will be taken out of service to upgrade CENTRACOM Gold Series software, upgrade Windows Microsoft XP, upgrade COlM firmware and to upload personality. This will be done one position at a time and will reduce the total number of dispatch positions available by one. Estimated downtime per position is one hour. - Still Needs to be Confirmed · Each LOMl will be taken out of service to upgrade firmware and upload personality. Estimated downtime per LOMl is 20 minutes. - Still Needs to be Confirmed -.",.'""" ~ MOTOROLA - Ittttl//ígrH'lc# trVtIrywhltre" Page 2 - 6 Design, c:ngineering and pricing information contained in this offering· is considered confidential. proprietary and trade secret and may not be shared with any person or agency not directly associated with lhe:: addressee without tre express written consent of Motorola. Inc., or its designees. 4" - '-' '- St. Lucie County, Florida Zone Controller Upgrade "-' '-' Budgetary Method of Procedure . Each conventional channel resource that must be upgraded will be unavailable to all Operator Positions. Each BIM will be taken out of service to upgrade finnware. Estimated downtime per board is 10 minutes. - Still Needs to be Confinned . Each AIMI will be taken out of service to upgrade finnware and upload personality. Estimated time per AIM I is 20 minutes. If CEB is configured wi th redundant AIM!' s, no downtown is expected, otherwise all resources in the regarding CEB will be down for the time required to upgrade the AIM!. - Still Needs to be Confinned 4.2 System Considerations Overview St. Lucie County may experience some system situations as a result of this necessary equipment software refresh process as discussed below: . As outlined in the "Change Order Sequence 5" provided to St. Lucie County for Status Message capability, any future SmartZone software upgrades that are implemented into their system may impact the A TIA Data. The existing CAD Code may no longer recognize the A TIA infonnation resulting in St. Lucie County needing to modify their CAD software written to the A TIA interface. Motorola has documented in this Method of Procedure and to the best of their knowledge any issues that could develop during this software refresh upgrade. There is a possibility during this upgrade process, new situations may occur which may require coordinated efforts by both Motorola and St. Lucie County. 5.0 PRELIMINARY "Z" UPGRADE SEQUENCE ·'5.1 "Z" Upgrade Sequence RESP TIME T,\RGET COMPL SITE TASK TEAM REQ'D DATE DATE SYSTEM IMP ACT N/A Send two copIes of the current STLC AS Database additions SmartZone and local database tapes to Required after this date will upgrade team leader. have to be added by the field team after the upgrade. N/A Return Method of Procedure to Field AS None upgrade team leader Team Required - N/A Conduct System Audit and return to Field AS None the upgrade team leader Team Required PLANT Pre-configure SmartZone and local Upgrade AS . None database database records Team Required PLANT Pre-configure any new hardware (if Upgrade AS None ¡purchased) Team Required ~. . MOTOROLA Im.a/lígtmCå --rwhlJf'(J- Page 2 - 7 Design, engineering and pricing information contam~d in this offering IS cOn5idcred confidential, propric:wy and trade secret and may not be shared with any person or agency not directly associated with the addres.see witOOut the ~:<prcss written consent of Motorola. Inc.. or its designees. - '-' '- St. Lucie County, Florida Zone Controller Upgrade \wi ....., Budgetary Method of Procedure ANT Ship upgrade hardware and fiIDlware Upgrade AS None to field Team Required TBD Pre-upgrade setup and process All 30 None meeting Teams Minutes Prime & Upgrade Quantar Stations Field 15 Three channels out of Remotes Team Minutes service at a time, per station Prime & Re-align Quantar Stations Field 30 Three channels out of Remotes Team Minutes service at a time. Prime & Upgrade 6809 Main & BackUp Field 30 The associated Remotes Controllers and 6809 ReSc Team minutes remote site will not Controllers per process ISW's during controlle downtime. r EOC Upgrade ASTRO-Tacs Field 30 Three channels out of Prime Team Minutes service at a time. Per Astrotac EOC Upgrade DIUs Field 30 One DIU out of Prime Team Minutes service at a time. SOC Upgrade AIMls, CalMs, LOMI, Field One One Dispatch ~om BIM and AMBs Team Hour position will be Cntr down. EOC Upgrade redundant AIMI and all Field One STLC dispatch will Com COIMS. Upgrade AMB. Switch Tl Team Hour be down for one Cntr and reset AIMI. Insure Op Positions hour. Dispatchers are working. Upgrade and program may be required to remaining AIMI. use Backup Control Stations. EOC Upgrade CEBs in the order of 1, 2, 3, Field One Each CEB will be Com 4. Team Hour down for One Hour Cntr . at a time, EOC Disconnect Primary and Backup Elite Field 2 Hours No impact. Com server from LAN Team Cntr EOC Verify computer name and IP address Field One One dispatch position Com with Server and console operation. Team Hour at a time will be Cntr down. EOC Upgrade Elite Server/Clients Field 1 hour One operator down at Com Microsoft Windows XP. Team per a time, Cntr position f\ MOTOROLA - itttølligrtnCft "verywhøro- Page 2 - 8 Design. engineering and pncing IMonnation contained in this offering is considered contidcntial, propriet:a.ly and trade:: secret and may not be shared with any person or agency not directly associated with the: addressee without the express written consent of Motorola., Inc., or its designees. '-' '- St. Lucie County, Florida Zone Controller Upgrade ...,¡ ......, Budgetary Method of Procedure '. 'OC Pre~configuration and hardware setup All AS None Master Team Required EOC Verify ADM link Field 30 One DIU out of Master Team Minutes . service at a time. EOC Upgrade ZAMBIs and program m Field 1 Site trunking when Master parallel with SZC Team Hour upgrading site Ambassador Boards. EOC Log off all X-Tenninals Field 5 None Master Team Minutes EOC Dis<:\ble SmartZone Manager Field 15 All network Master Team Minutes management server features are disabled. EOC Check Network Management Servers' Field 10 All network Master status Team Minutes management server features are disabled. EOC Backup the current database Field 20 None Master configuration Team Minutes EOC Backup the local database Field 20 None Master configuration Team Minutes EOC Disable the Zone Controller/Manager Field 15 The system is in site Master Team Minutes trunking. Loss of console dispatch capabilities. EOC Power down the Zone Controller, Field 2 The system is in site Master remove hard drive d2 and unscrew. Team Hours trunking. Loss of hard drive d4, install the upgrade hard console dispatch drive in slot d2 capabilities. EOC Power up the Zone Controller and Field 20 - The system is in wide Master install option keys Team Minutes area and console dispatch restored. EOC Enable the Zone Controller Field · 15 Wide Area Master Team Minutes EOC Application Tape Field 120 Wide Area Master Team Minutes EOC. Setup Affiliation Display (if Field 60 Wide Area Master purchased) Team Minutes EOC Setup Historical Reports (if Field 120 Wide Area Master purchased) Team Minutes EOC Enable Smartzone Manager Field 15 All servers' features Master Team Minutes are enabled. EOC Backup the current database Field 20 . None Master configuration Team Minutes " MOTOROLA it11.t; lIigrtnCd I1l1efywhltM· Page 2 - 9 Design. engil"Jl:cring and pricing infonnation contained in this offering is considered contidentiat proprietary and trnde seç-ret and may not b:: shared with any p.:rson or agenJ.:Y not directly associated with the: add~ssee without the express wotlen consent of Motorola. Inc., or its designees. '-" '- ...., ......, St. Lucie County, Florida Zone Controller Upgrade Budgetary Method of Procedure .. - DC Backup the local database Field 20 None Master configuration Team Minutes EOC I Screw in customer's hard drive in slot Field 30 None Master d4 Team Minutes EOC Perform Post-Install Upgrade Test Field 1 None Master Plan Team Hour EOC System stability period Field 12 None Master Team Hours EOC Remove upgrade hard drive from slot Field 30 None Master d2 and install customer's hard drive Team Minutes EOC System stability period Field 12 None Master Team Hours 5.2 Fallback Plan If a problem is encountered by the upgrade teams during the upgrade process and il appears that the upgrade of equipment will not be completed successfully, the Motorol~ Field Team, Systems Upgrade Team, and St. Lucie County will analyze the curren upgrade status. At that time, the upgrade teams, at St. Lucie County discretion, wil convert the system back to the original configuration. .. .. If the Fallback Plan is implemented, the Motorola Field Team, Systems Upgrade Team and Plant Teams will then diagnose the upgrade problem encountered to determine if i can quickly be resolved. Once the problem is resolved, the system upgrade process Cill be resumed at a time agreed upon by the Systems Upgrade Team, Motorola Field Team and St. Lucie County. -. '. ", ·r-· 6.0 TEST AND VERIFICATION After the upgrade work has been completed, the Motorola Field Team will assist in testin the system to verify that the system is operating reliably. .' O' 6.1 Upgrade Test Plan Information The Upgrade Test Plan is a recommended series of tests that the Systems Upgrade Tea¡ uses to establish baseline functionality of the system before starting the upgrad Additionally, the Systems Upgrade Team uses the Upgrade Test Plan as verification ( basic system functionality after completion of the upgrade. . ." Because the Upgrade Team conducts the tests on a live system, all tests remain no service interrupting to the system users. Therefore, the test plan does not include a1 tests that puts the system into site trunking, failsoft, or causes an impact on us . MOTOROLA inr.clligrmc;e (1Verywhcra" Page 2 - Design. engineering and pricing ¡nfonnatiou contained in this offering is considered con/idential, proprietal)' and trade secre' and may no' be shared with any person or agency not direct! associated with the: addressee wilt14,:mt the express wrilten consent of Motorola. Inc., or ilS designees. - '-" '- St. Lucie County, Florida , Zone Controller Upgrade .." ..."", Budgetary Method of Procedure operation. Any tests that require degradation of system resources, such as disabling a channel, are limited as much as possible. The Upgrade Team performs the tests under "Pass/Fail" criteria. It is not intended as a customer witnessed functional Acceptance Te'st Procedure, For tests that do not pass, the Systems Upgrade Team includes those tests on a system punch-list. The requirements for final acceptance and sign-off of the upgrade are completion of the Method of Proceduni and, if necessary, a punch-list with action plans. 6 2 Prelimina "Z" U I rade Test Plan . . - Pre-Upgrade Check Post-Upgrade Check Type Description Pass / Fail Pass / Fail Console Functionality: Talkgroup Call Pass / Fail Pass / Fail Private Conversation Call Pass / Fail Pass / Fail Call Alert Page Pass / Fail Pass / Fail Emergency Alarm and Call Pass / Fail Pass / Fail SmartZone Functionality: SmartZone Manager Pass / Fail Pass / Fail Radio Dispatch Management Pass / Fail Pass / Fail SmartZone Reports Pass / Fail Pass / Fail SmartZone Infrastructure Status: All Sites Wide Area Trunking Pass / Fail Pass / Fail Remote X-terminal Functioning Normally Pass / Fail Pass / Fail . No Zone Controller Hardware Failures Pass / Fail Pass / Fail No Console or AEB Failures 7.0 UPGRADE PUNCH-LIST A punch-list of items will be developed for any issues that occur because of the upgrade that are not resolved before the Systems Upgrade Team departs. The Motorola Field Team, Systems Upgrade Team, and St. Lucie County develop an action plan for items on the " MOTOROLA ittlcl/igtmCd tlvetywhf1ra- Page 2 - 11 Design, t:ngíneering and pricing informalion contained in this oŒ:ring is considered confidential, proprict3ry and trade: secret and may not be shared with any pðrson or agency not directly associated with the addressee without the express written c()nsen( of MOlOrola. Inc., or ilS designees, '-" '-' St. Lucie County, Florida Zone Controller Upgrade ''''wI ..., Budgetary Method of Procedure punch-list. The action plan includes: plans for resolution of the issues; ownership of the issues; requested resolution date; and actual resolution date, Requested Actual Item Description Responsibilit)' Resolution Date Resolution Date 1 2 3 4 5 - - 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 . 23 24 25 26 27 28 29 30 31 32 33 . MOTOROLA . ittt.tJl/IgttnClt fNtJ(ywhtJre- Page2-12 Design. c:nginccring and pricing information contained in this offering is considered confidential, proprietary 3nd trade secret aOO may not Ix shared with any p<:rson or agency not directly assocÎaled with the a.ddce!see without the express written consent of Motorola. Inc.. or its desigr"k:es. - '" St. Lucie County, Florida Zone Controller Upgrade '- '-' '....I Budgetary Method of Procedure 8.0 UPGRADE APPROVAL 8.1 Post-Authorization Signatures After the implementation of the upgrade plan, the following signatures are required to acknowledge and agree that the upgrade has been completed and the project can be closed. Upgrade Team Leader (Print) x Date Motorola Field Program Manager (Print) x Date St. Lucie County (Print) x Date . MOTOROLA Inrclllg/tf'lcd &vcfywhf1r"" .- Page 2 - 13 -.. Desìg~ engineering and pricing intol1T1ation contained in this offering is considered confidential, proprietary and trnde secret and may oot-be shared with any person or agency not direct.ly associated with [he: addressee without the ~xpress written co~nt of Mou>rola, Inc., or its designees. - '- '- ...., ......,1 St. Lucie County, Florida Zone Controller Upgrade Budgetary Statement of Work .1-. Statement of Work I This Statement of Work (SOW) is an estimation of the services required to perform the SmartZone Z release software upgrade on the 800 MHz SmartZone Trunked Radio System. It describes the deliverables to be furnished to St. Lucie County and the tasks to be performed by Motorola, its subcontractors, and St. Lucie County to implement the system software upgrade. This SOW provides: · A description of the responsibilities for both Motorola and St. Lucie County. · The qualifications and assumptions taken into consideration during the development of this proposal. Motorola's Field support services will be provided at a level consistent with the complexity of this project. In general, these services include the following: · Project Supervision For Coordination, Design and Installation of the Software Upgrade · Project Scheduling · All Technical Resources Necessary to Implement the Software Upgrade · Order Entry and Processing For Necessary Upgrade Items · Installation Coordination · Project Finalization RESPONSIBILITIES A successful project requires responsibilities to be managed by both Motorola and St. Lucie County. The Motorola and St. Lucie County responsibilities are outlined throughout this proposaL The, information contained in this SOW is based on the understanding that certain tasks will be performed by St. Lucie County. " MOTOROLA irrrtll/jgenctt tN!Jrywh r:rtt' Page 3 - I Design. t.:nginc~ring aOO prit.:tng information (,;onl:.uncú in this ofti.:ring is ¡,;onsiu¡.;rt.'Ô l:onlitlcntial. proprÌi..:lary aoutraLlc Sct,;n...:l and may not hi.: shanxJ with any person or ag¡,;m:y 11tH J¡n:t;tly assot,;iatcú wÌ[h lhe alk rcs.sct.: Without lhc c:qm.:ss written t,;onscnL of Motorola. Inc. or its Lh.:signt:t.:.'i. '-' '- ...., ~ St. Lucie County, Florida Zone Controller Upgrade Budgetary Statement of Work LHotorola Responsibilities: · · ... · · Design Z Release Software Upgrade Specific to St. Lucie County. Supply all system software components that are covered under the Software Subscription Agreement (SSA) to implement Z Release Upgrade. Provide field personnel necessary to implement the software upgrade, Provide Method of Procedure (MOP) Document identifying the steps necessary to upgrade the system and the system impact. Provide Software Upgrade on the following system components: 1- EOC Communications Center/Dispatch Site 1. COIM 2. LOMl 3. BIM 4. AIMl 2- EOC Master Site 1. SmartZone Controller 2. Dill (Qty. 24) 3, ATAC's (Qty. 20) 4. AEB/ZAMBI 3- EOC Prime Site 1.6809 Main Controller 2.· 6809 Backup Controller 3, 6809 ReSC Controller 4. ASTRO-TAC 3000 (Qty, 21) 5. Quantar Stations (Qty, 21) 4- Landfill Simulcast Remote Site 1, 6809 ReSC Controller 2. Quantar Stati<¡ps (Qty. 21) ... 5- Port St. Lucie High School Simulcast Remote Site 1. 6809 ReSC Controller 2. Quantar Stations (Qty, 21) 6- Rim Ditch IntelliRepeater Site 5. Quantar Stations (Qty. 5) CD M~~~~~~~~h~r~' Page 3 - 2 Design. ~nginccring anti priL:ing in!ÜrmaliOlH.:ontaincu in this orkrin~ lS ¡,;onsÎt.k:n.:u contklcmial. proprietary am.! ¡faÒ¡; secret anLl may not tx: sharcu with any person or agcm.:y ntH Jin.:¡,;lly il..,\ocíaLCu ~...·ith the alkln;\~t: WilhoUlI11C c.'(pn.~ss wriucn con.'icm Dr Motorola. 1m.:.. \)1" ils Jesignees. "" '-' ....., ..." St. Lucie County, Florida Zone Controller Upgrade Budgetary Statement of Work St. Lucie County Responsibilities: · Notify system users of operational impact during software upgrade. · Work with Motorola Project Supervisor to coordinate and implement the software upgrade. · Prepare dispatch center operations for potential downtime during software upgrade. · Purchase non Motorola third party software necessary for the system upgrade, ASSUMPTIONS / COiUMENTS · This project will be considered complete upon successful installation of all the software upgrades necessary to get the 800 SmartZone radio system to the Z Release Software platform. · No documentation, training or subscriber related efforts are being provided with this quote, " MOTOROLA irrrelligrmcrf /NtJrywhrJrrf· Page 3 - 3 Design. engineering anti pril.:íng. inr(Jrmmion (nntaint.:u in this otli.:ring IS (on.silh.::rcù I.:onlìdcmial. proprielary anLl traut.: ',¡ct.:rcl ant.! may not he shan.:u with any ["Jcrson u!" agcnl'Y not Jin.:ctly J.'iSOCialcu with the ~.I1..hJrc"~cl.: without the express wriuen !,,;onscnl of MOLUrola. 1(1(,;.. ()f its í.ksignct.:s. '" , --- '-' St. Lucie County Public Safety ....., ...." St. Lucie County Zone Controller Upgrade St. Lucie County Software UpQrade Z Release Software & Firmware Upgrades St. Lucie County Software Subscription Agreement Service!1 nstallation!S uppo rt Upgrade Operations Phone Support (Covered by SSA) In~tallation & OptimizatiQn of St. Lucie County System System Project Price Total Note: Please refer to SOW for both Dave's Comm, and detailed ST work for this project. 12/1/04 Extended Description , ..... .....:-r- ~." $140,941.00 ($137,305.00) $0,00 $62,555,00 $66,191.00 .,-. :..: o '" '" o '" o '" ~ ~ i5 >- '" , ~ :>: '" ~ '" w o '" o 't ¡¡: => f- U :E => z « :>: ::) o '" a f- a :>: ì ~ >- '" o a. ~ ~ o 0 '" f- '" '" => o fõ 8 ;: ¡ -' o ~ ! '" o a. => W -f- æ '!; '" '" o '" o '" ~ '" o .Z 0:: j~ o 0:: 0:: 0 o (f) 1-l1J 0-, ~ « (f) .. cj z cj a: ffi- ;: ¡ o f- '" => o ~ - - - cj z '" -5 => o o z '" o ¡;; ¡:: -~ '" a. .., ~ x g - :< '" o !I! ~ M o - ~ ~ ¡:: ~ a. ~ X o - f- '" :< '" IØ~ fõ 8 ;: ¡ f--- - '" '" '" '" o ~ ~ '" o ~ '" '" OJ ;: ¡ => z "'- z o x a. a. '" '" '" ~ ~ ~ f-!:2-- a. '!; (j - ~ ~ - CD ëõ ~ ~ ~ - - 'It ~ (f) ::::J U ",- z ~ a. o f- a. :i: '" g o is '" o I- :i j~~ ã)(f)« z ~ 0 '" ~ '" ~ i2 a. ê '" z I: « - - ~ o z o o '" '" '" ~ o ~ '" '" '" '" o ~ (f) (f) l1J 0:: o o « ~ o o >- ~ o z o o '" '" a. Ñ ~ '" I: õ a. Ñ '" .... ~ '" I: õ ~ '" ~ ~ a. Ñ '" .... ~ '" :! ~ Ü ~ o z o o '" '" '" '" OJ ;: ¡ ::> z '" z o x ..9...- ~ >- ~ a. ~ f-!L- I- U ~ Z o U 0:: l1J (f) ::::J I- -' ::::J o .. - (j ~ a. Ñ ~ ~ '" I: õ (f) (f) l1J 0:: o o « "'- . '. o o .0 :;: ~ N ... o o ~ .¡ o o ~ ..; ª o o :t .' en ØI en cn N N N N ,... .... ,... .... I (f) l1J 0:: u. l1J 0:: l1J 0:: « ~ u. o (f) o -' o (!) ~ o u « 0:: I- Z l1J U ~ o -' ::;: 0:: 8 0 ~ ::;: <XI o ::;: Õ ::;: « ã) u « :i :i I' I- (f) (f) (f) (f) l1J l1J l1J l1J 0:: 0:: 0:: 0:: u. u. u. U. l1J l1J l1J l1J 0:: 0:: 0:: 0:: l1J l1J l1J l1J 0:: 0:: 0:: 0:: « « « « ~ ~ ~ ~ ll. u.. U. l.1.. o 0 0 0 (f) (f) (f) (f) ä ä ä ä o 0 0 0 « « « « Q) .... a;) èë ~ ~ cry j:¿ '" '" ~ a> a> '" CD X X N ~ .D u ~ ~ o o ~ ,,; o o '" ~ o a;) X 0> 'C ~ o o .0 N ... N :: 2! ¡¡; Q; " c ,2 ëa U; .2 .a ß c ¡¡: II! .. .. If s;: 4) '0 <0 C, 0- ::> ~ <0 ~ Õ (f) cry c;n CD CJ;) I- ~ N o o .0 o ~ ~ c '" ....I ~ N ... l1J o « 0:: (!) a. ::::J o l1J :.::: Z ::::J 0:: I- a> o a;) CD 1: z l1J ~ '" cry o o « u ~ N <0 N o o ~ ~ o ~ .! Iii ~ N ... l1J 0:: « ~ u. o (f) (!) z ã: a. J: (f) I- (f) l1J I- :s 1: z l1J .,., a> .... X ~ N .D N o o .0 .. o o N :; ~ N ... ~ 'õ x l1J « a> a;) N Z -' o ~ N U N o o .0 :;: 2! ¡¡; Q; " c .2 ëa U; .£ .a ß C ¡¡: <XI .. " If ~ N ... s;: 4) '0 ~ CJ) 0- ::> 4) Cii ~ Õ (f) ,., c;n CD CJ;) I- ~ cry o o ~ ~ N ... l1J o « 0:: (!) a. ::::J o l1J :.::: Z ::::J 0:: I- a> o <:0 CD Ï z l1J ~ '" cry o o « u ..... N <0 cry :;: .! .;¡¡ õ o .J::. " (f) .J::. co J: ~ N ... w 0:: « ~ u. o (f) (!) z ã: a. J: (f) I- (f) W I- :s 1: z w .,., a> .... X ..... N .D cry ......, o o .0 o o N :; ~ N ... .... ~ '~ l1J « a> a;) N ~ z -' o ..... N I u cry .. '" ~ o ~ ~ N ... .' .' f I I ....." .. w ~ ;: ¡..¡ '" '" ........ -0 w.... z ~ (j z j ¡;; '" g z « '" z o ¡:: u ::> '" .... '" " ..¡ '" õ w a. '" z o ¡:: ~ '" o a. ~ ~ "- o o .0 a~~~zw8 ~i3ng~- g3i5!!'::)- g::è Õ;i~æcu :i: w~ ~'!; Cf.I Z I- CI? Z W 0 u~ ~~:r ~ ~~. ~~ < '!; !!!. '" ;¡ '!; OJ - ~ Ñ ....IS ....I ::::JO:: '"-w ZO -0:: >-0 «- a..~ - o o .0 « (fJ (fJ <1J '(3 ::J ...J ù5 iñ '!; !!!. '" u '" ij: => '" '!; OJ - ã) a> u'¡j; w::;: iJ50:: ttJ~ (f)0:: '0 O::u.. W. II- I-(f) O~ - o o .0 .. ",Ü ~~ 0'" I;: " _0 0'" ",a. a. '" "'''' -w '" - iC S w_ -'", «0 (f)- 'w O(f) Z« OW u-, - .. w ~ o o .0 .. w ~ -J ~ o .... z '!; 8 -Jf- « z ¡::W z~ -'" a. ~ -,-~ '" f- g~ '" . w . "' ." .. ð ... :>,0 õ if ~ ~ ~ ~ ¡¡ - ~ ~ ~ 8 ~;:) <2) (II : ~ ~ L " (j -: ~ . - " ø tn (.J , ~ ~ j ~ ~~3ë= ~ '$' ~ OJ 1 ¡ j ~ ~ _2 ~ ..c:: ~:; ~ j . ¡¡ " ¡¡ pL. Q.~ ~§ t~~; ~~~~ <I) ri ü ª- ~8:~: CD (II Q....c .... x (j ¡¡j '" - "0 ~ a: (j - ~~ffi ~ ~ g .. 0 ~ a. w '" a. .... [5[" - '" w", "'- ",0 OJ~ ~ .. - - - w (!) 0:: « I U_ ~a;) ue. 5- 00 _e. o ~ o cry I- W Z I- W Z - - w l'JU Z Z 2:5 P w a: o :I: 0. w ~ W >- ~ g ~ ~ ~ e .: ~ ." :51 ~ o ~ 'i õ ~ ~ u ::. :;;¡ Z ~ ~ :5 E :51 " o '5i >- ;; o ~ ::f: ~ ~ C> ~ ~ >- :I: l'J ¡¡j 0:- ",u '" Zu. 5;:- ~~ a>-' 00 u.U 0: '" w >- ~ c :I: >- Z o ::f: w 0: :;;¡ >- '" z l'J ¡¡; @... N æ o ¡: :;;¡ '" x ~ .""", '-' ''WI ~ " " ~ " " " " " " " " " " " " " " " " " 0 0 " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " " .,; .,; " .,; .,; .,; ~ .,; ~ .,; ~ ~ .,; * .,; 3 .,; .,; .,; .,; 0 0 .,; .,; .,; .,; .,; " " " ..; c::i .,; .; N ::i .,; .,; .,; g '" <D d t'Ô Z w ;¡ 0. '" U 1- W a :I: (J Õ " " " " " " " " '" " " " " " " " " " '" .". '" .". " " " " " " " a: N .. ... " N 0 .". 0 .". w .,: g '" '" '" '" a> ... ... ... ... ::¡ :;;¡ Z a: w .- Ii! 0 '" w ~ '" ". .. I'- I'- . N 0 0 ~ 0 0 N Q) ". Cl- .!!! .!!! 'C 9 .!!! x 0 c - '(ü '(ü 0 :;; '(ü ~ Qí Qí ¡;;. 2: Qí 1:J 1:J S " 1:J Q) £ c c 0{ (j) c '" 1:J .~ ,9 ,9 .9 co êã êã êã :;! e;, ~ ûí ûí ûí ë 0- W ~ :::I 1- 1- 1- (/) c .2 .2 .2 Ü a c ..a ..a .s ..a .s G> ::E 19 !! ëñ u 19 iñ ~ 0 a a: c .s c J: C"> C ¡;;. c co 0 .9 ¡¡: ëñ ¡¡: ~ I'- 9 ¡¡: ~ 0 0 aI .. aI C 9 aI C '0 .. .§ .. E <D .. E e '" .. .. '" c " :; (ij 'f' 'f' ë2 >- 0 'f' ë2 c.. (j) N a' C .. ¡~ a: 2 '- ( ) '" ~ 0> 0> ... I'- I'- -0 ø ø ø ø ø ø ~ ~ ~ ~ ~ ~ ~ ( ) N N N N N ... N N N N N N I'- I'- N N ... N '" ... ... ... ... ... ... ... ... ... I'- I'- .,., co ·co ... ... ... ... '" a .c a 0- '" 0 LU LU ~ W a 0 0 a ~ 0{ 0 ê2 4: 2 a: M ~ a: LU LU 0 ¡;; LU LU 0 0 a: a: Cl- Cl- 0 a: a: Cl- <5 c.. 0{ 0{ 4: :::I '" 0{ 0{ :::I :::I LU ~ ~ 0 a ~ LU ~ a u... a LU a ~ a a: a: a a: c a: ê2 lL lL '" 0{ 0{ l- lL 0{ lL c.. 0 .2 c.. 0 a a 0 a ~ (j) a a: a Cl- ! ~ 0 (j) (j) ~ -J 4: (j) 0 (j) x cO cO c.. 0 0 Z lL a: -J c.. 0 (j) a '" (j) a :::I z Z ~ a a 0{ ::J Z ~ LU '" 3: LU a: z LU '- LU a ä: ä: (j) lL. a ä: 0 ~ LU ~ a a ü: ~ LU ~ a 0 ~ c.. c.. lL ~ Z ~ Cl- a ~ 0 x <D Z s: Q) s: c.. LU ·z a N Q) Z s: Z LU ë z LU '0 '0 a: ::J 0 0 '0 ~ ~ :::I (j) co (j) 0{ 0{ a: M ~ :::I (j) ~ a ~ ~ a 0> a: l- e;, :;; I- 0 ~ I- a 0> a: I- co a: a: c. I- (j) c. (j) a ~ a c. I- (j) ~ I- 00 1; I- ¡¡j :::I 0> LU :::I ro LU -J :::I LU a: :::I 0> LU ~ lL 0 lL 0 0 ~ <D l- lL Õ l- I- a ë a Q) co .. 0- ::s z a a (/) i!! 0 ::s 0 (/) z (/) z ãi '" ãi ~ 3: (j) a 0{ 0{ co en a ~ G> a ~ $ $ a: co '" $ E ~ :I: :I: ~ :I: (j) :I: a: 0 :I: ~ :I: :I: < a: ::¡: a: ::¡: .~ Qj ,3 (/) I- '(3 en 0 Q) 0 õ z z Õ ~ z x (/) 3: z (/) c.. z Õ z z x en ~ :::I 01 ~ :::I (j) LU LU LU (j) LU LU 0 (j) LU 0{ ::J LU (j) LU LU LU J: '" J: C C 0 os z ::E Q) '" õ 0 '" .! c ~ ~ 0 Q) 0{ 0{ 0{ 0{ (,) z ... 0> ..,., Q) I'- ... 0> '" ~ '" N C"> co '" co I'- ~ '" co N N N C"> a N C"> a N 0 0 I'- co 0 '" a N ~ t: ~ t: .,., Z .,., ~ z .,., 0{ z .... .... 0> 0> ... ... '" 0> .,., Z Z Z Z '" 0 0> '" 0 0> Z C"> .,., 0 co N '" 0 0> '" 0{ .... -J '" 0{ .... -J > '" ... N ..,., '" '" 0{ ,.. -J . - a a a a I- 0 X a I- 0 X a 0 I- :::I lL I- a I- u x a a a a a ~ N ~ ~ ~ .,., '" It> ~ ~ 0 ... ~ ~ ,.. ,.. ~ ,.. N N N N N ~ co .Q (J co .Q (J '" '" 0 '" .0 (J a: ... ... ... ... .,., .,., .,., '" '" .... .... co 0> 0> ~ 0 0 0 LU ~ ~ ~ ::¡: ~ I·..··· (j) ::J I' 0 , ~ ~ '" u ¡:: '" '" -' Z '" 0 ü ¡:: W(J 0. :;;¡ "'0: w1- w'" "';; 1- Z W ::¡ ~ 0. 0. :;;¡ '" 0: w C a: o '" ~ '" j o a: o f- o ::;: · '-' " a: ;2 æ " a: a !i õ: " f- U :1 " z <: " :5 g a f- a " 0 0 0 0 0 .,. ~ .~ U1 " -< a. '" 1: f- ~ a f- - i-- i-- - - '. -- - - - '-' ...., ,..." '" "- '" ~ a: u ¡= '" ,..:, ~:' ." /' '., ...... if'" .""" AGENDA REOUEST ITEM NO. C-5 Æ DATE: April 26, 200S REGULAR PUBLIC HEARING CONSENT [X] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: OMB PRESENTED BY: Marie M. Gouin SUBJECT: Office of the Medical Examiner, District 19, Two-Way Radios Equipment Request. BACKGROUND: The BOCC approved the annual budget for fiscal year 2005 for the Medical Examiner. The Medical Examiner request approval to purchase seven (7) EF Johnson 7780 Series Portable Radios totaling $4,578. This purchase will be covered within the approved budget. FUNDS AVAILABLE: 107-2710-581080-200 Medical Examiner PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the purchase of seven (7) Two-Way Radios in the amount of $4,578 and authorize the Director of Management and Budget to sign the request Form. COMMISSION ACTION: CONCURRENCE: Jt] APPROVED [] DENIED [ ] OTHER: County Attorney:xx (~-" / .- ~ , (¡.' CoordinationlSigna~ .M ~a.I ~ Management & BUdget:;~ Purchasing: Approved 5-0 Originating Dept: Public Works: Other: Finance: (Check for Copy only, if applicable) -1-. G:\BUDGE1ì WP\AGENDA'S\AGENDA05\4'26'05'MED'EXAM'RADIO,DOC '-' ...." OFFICE OF THE MEDICAL EXAMINER DISTRICT 19 2500 South 35th Street - Fort Pierce, FL 34981-5573 (772) 464-7378· Fax (772) 464-2409 Roger E. Mittleman, M.D. Chief Medical Examiner Charles A. Diggs, M.D. Associate Medical Examiner MEMORANDUM TO: Jason Brown, Director of Management & Budget, Indian River County Taryn Kryzda, Administrative Service Director, Martin County Jim Threewits, Deputy County Administrator, Okeechobee County Marie Gouin, Director of Management & Budget, St. Lucie County FROM: Roger E. Mittleman, M.D. -fro - DATE: April 5, 2005 SUBJECT: Request for EF Johnson 7780 Series Two-Way Radios The Public Health Preparedness Coordinators in Indian River, Martin, and St. Lucie County have been instructed to develop a Catastrophic Casualty Plan in each county for the purpose of outlining response to and management of a catastrophic incident (5 to over 100 casualties and/or fatalities). They have formed a committee and all medical rescue capabilities in the County are involved. The committee has recommended that the Office of the Medical Examiner obtain'two- way radios for communication purposes during a catastrophic incident when there is lost of power (see attached page 18 of the draft of the St. Lucie County Catastrophic Casualty Plan). This memo is to request approval for the Office of the Medical Examiner, District 19, to purchase seven (7) EF Johnson 7780 Series Portable Radios. The cost of the radios is $4,578 (attached are two quotes for your review). To cover this expense, it is my intention to divert funds from the following accounts: $1,OOO-Tri-County Transport Service; $500-Jiffy Photo; $500-Consultant Fees; $500-Dave's Pager Service; $578- US Cellular; $1,000- Tri-County Transport Service; and $500-Wuesthoff Lab. This expenditure will not result in a budget overrun. For auditing purposes, if you approve the purchase of the seven (7) EF Johnson 7780 Series Portable Radios please sign in the appropriate space below and fax your response to me at (772) 464-2409. SERVING. . . INDIAN RIVER, MARTIN, OKEECHOBEE AND ST. LUCIE COUNTIES \..f MEMO April 5,2005 Page 2 If you have any questions please call me. I thank you for your assistance with this matter. Attachments (4) Jason Brown - Indian River County Signature Date Jim Threewits - Okeechobee County Signature Date ....., Taryn Kryzda - Martin County Signature Date Marie Gouin - 81. Lucie County Signature Date '-' ...", St. Lucie County Catastrophic Casualty Plan St. Lucie County Catastrophic Casualty Plan Draft -1- and its characteristics. St. Lucie County has Inter-Local agreements to provide citizens fire and rescue services, emergency medical treatment, and emergency management services for their health, safety and welfare. These local agreements exist between St. Lucie, Indian River, Okeechobee, Martin and Palm Beach Counties. Law enforcement agreements exist in the form of Voluntary Cooperation Agreement between City of Ft. Pierce, City of Port St. Lucie and St. Lucie County. St. Lucie County and each of its municipalities entered into the Statewide Mutual Aid Agreement for Catastrophic Disaster Response and Recovery. This agreement provides a mechanism to expedite the assistance of other public agencies in response to catastrophic natural and manmade disasters. State- Wide Operational Assistance Agreement signed by law enforcement agencies allows each of the agencies represented to request and render law enforcement assistance to the others. .- Supplemental Community Resources and Management of Donations and Volunteers The cSt Lucie County Comprehensive Emergency Management Plan's.ESF 15 designates Department of Community Services as the lead agency for management of donations and volunteers. It is the responsibility of ESF 15 to implement their plan to receive, manage, organize, distribute, and account for large-scale donations and civilian volunteers. Communications Effective communications is the single most important service to be provided to an MCI response. Without effective communications, timely and adequate respohse will not occur. This section identifies the radio communications systems and networks that would be utilized in the event of an MCI in St. Lucie County. St. Lucie County BOOM Hz System St. Lucie County Public Safety's trunked 800 MHz radio system is used by all key municipal and county providers. Agencies on the system have common talk groups programmed in their radios. The emergency rooms -of Lawnwood Regional Medical Center and St. Lucie Medical Center have 800M Hz base stations and are fully compliant with the State of Florida EMS Communications Plan, both for Med 8 and their local medical coordination (LMC). This gives communications capability between the hospitals with St. Lucie Fire/EMS on the 800 MHz system and use of the MED 8 frequency as backup if required. The 800 MHz system allows all city and county agencies responding to any incident, the ability to communicate with one and other while en-route as well as on-scene. . St. Lucie County Catastrophic Casualty Plan Draft -18- T ''-' i\EfJohnson- .., Proposal Prepared For: Lydia Cason ST. Lucie County Office of the Medical Examiner District 19 PROPOSAL NUMBER: GP08678-010405-03 List Price Your Cost .!!!!!!. ~ Model No. Description List Price Unit Price Ext. Price 7 242-7780-302 EFJohnson 7780 Series Portable, 3W $1.100,00 $509,00 $3,563.00 800 MHz bandwidth Non-DTMF Keypad 800 MHz 1/2 wave antenna NiMH Battery Black housing Motorola SMARTNETII Conventional system options Standard Belt Clip 2 7 585-5020-020 Single-Unit Rapid Charger & Power Supply $149,95 $115.00 $805.00 Multi Unit 6 Gang Charger $785.00 $0.00 $0.00 7 Program 20 EFJ 7780 Portables $35.00 $20.00 $210.00 Equipment $4,578.00 Sales Tax tbd Installation $0.00 FINAL QUOTE TOTALS: $4.578.00 Prepared By: Jim Forsman Liberty Communications, Inc. 3419 Apalachee Parkway Tallahassee, Florida 32311 Phone 800-852-7544 E-Mail jim@born2beep.com Dated: Quote Valid: Terms: Monday March 21, 2005 90 Days F.O.B. Waseca, MN Net 30 Days o ~ ItIIOTOROLA ...., MOTOROLA, Inc. 561-719-5593 789 International Parkway Sunrise, FL 33325 revised PROPOSAL Customer: Health Care District Ft. Pierce, FL Ship To: Attn: Lydia Cason Phone: 772-464-7378 x14 Fax: 772-464-2409 Icason@ircc.edu Quantity Model # Date: 4/1/2005 Acct.Rep: David MacDonald Good Thru: 9/30/2005 Delivery: 20 Days Mot. Cust. # NEW MODEL LOCAL GOVT PORTABLES 7 H67UCC9PW5 MT-1500 PORTABLE RADIO 800 MHZ $967.50 $6,772.50 3 WATTS 48 CHANNEL NO DISPLAY 7 Q443 ANALOG ONL Y OPERATION This radio is ANALOG only and 800 MHz only. 7 NTN1667 SINGLE UNIT RAPID CHARGER $85.00 $595,00 7 MNRP NEW RADIO PROGRAMMING $26.00 (USING EXISTING PROGRAMMING TEMPLATE) IF NECESSARY, TEMPLATE FEE IS $150,00 Equipt. Total $7,367.50 Terms: NET 30 DAYS Pricing is according to contract with Palm Beach County, # SS150196C Purchase Order must be made to Motorola, Inc. Total $7,367.50 Equipment Description Unit Price Total Radio One - Authorized Representative 6701 Garden Rd. Suite 8 Riviera Beach, FL 33404 CeI1561-719-5593 561-881-5520 FAX 561-494-0177 davidm@radi01inc.com ....,., ...." AGENDA REQUEST ITEM NO. C-5B DATE: April 26, 2005 REGULAR PUBLIC HEARING CONSENT [X] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: OMB PRESENTED BY: Marie M. Gouin SUBJECT: Approval to purchase software from Evisions to enable the County to email direct deposits to employees and approval of budget amendment # 05-155 to transfer $2,000 to cover the cost of the software. BACKGROUND: Staff has researched the possibility of emailing direct deposit information to employees. Purchasing this software would give us the ability to email direct deposit information to employees in an encrypted PDF file. Upon receipt of the email, the employee would be prompted for a user identification and password. Utilizing this software will help to reduce the number of direct deposit slips that are printed and distributed, and the cost of paper, envelopes, toner, and staff time. FUNDS AVAILABLE: 001-9910-599100-800 Contingency PREVIOUS ACTION: None RECOMMENDATION: Staff recommends the Board of County Commissioners approve the purchase of software from Evisions to enable the County to email direct deposits to employees and approve budget amendment # 05-155. COMMISSION ACTION: CONCURRENCE: Approved 5-0 [X] APPROVED [] DENIED [ ] OTHER: County Attomey:xx (} -/~ Coordination/S ignatures Management & Bndget:.~ Purchasing: Public Works: Other: '..../ Originating Dept: Finance: (Check for Copy only, if applicable)---1-. G:\BUDGE1ì WP\AGENDA'S\AGENDA05\4 '26'05DIRECTDEPOSIT.DOC ~- , ~ ....." FISCAL YEAR 2004-2005 FUNDS APPROVED FROM CONTINGENCY GENERAL FUND AMOUNT REMAINING: $530,383 DEPARTMENT ITEM ACCOUNT # Approved Budget Contingency BA05-1 06 BA05-104 BA05-107 BA05-108 BA05-1 09 BA05-110 BA05-119 BA05-124 BA05-138 BA05-139 BA05-140 BA05-133 BA05-132 BA05-137 BA05-141 BA05-142 BA05-143 BA05-144 BA05-147 BA05-153 BA05-154 RES05-083 Proposed action: BA05-155 001-9910-599100-800 Commissioners' Budget Amendment FY05 Feasibility Study for Parks & Rec Building at Lawnwood To purchase Commissioners and Administration Portraits To purchase furniture for Walton Road Annex To purchase carpet for Commissioners To allocate funds for appraisals for the Harbor Branch Shrimp Property To purchase Software and Computers for Recording System To pay for Classification and Pay Plan Study for Human Resources Disaster recovery consulting services w/David M. Shapiro Consultants Structural Engineering/HMPG Grants March 2005 rent for Tax Collector at Village Green To fund Treasure Coast Education, Research, and Development Authority To pay for the annual Fort Pierce CRA payment. Installation of culverts at Tradition Field to replace sink hole Temporary Project Manager Growth Management Consultant to rank list of projects for LMS. Spill Boat Motor Lease of Postage Machine in Human Resources Dept. Walton Road Annex drainage Pmt. To School Board for Special Needs Shelter Upgrade Library's WebCat remote access to iBistro Contribution from United Veterans of SLC to repay Contingency for Van Total used: Balance Available Direct Deposit Software Balance Available After Proposed Action: AMOUNT $1,000,000 $19,118 $12,000 $2,107 $170,000 $11,270 $5,200 $4,807 $27,000 $10,000 $15,000 $10,000 $50,000 $18,085 $18,382 $34,257 $2,000 $7,449 $5,383 $8,250 $44,998 $12,500 $18,189 $487,806 $530,383 $2,000 $528,383 <II. f' ...,. ...." BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: Management & Budget PREPARED DATE: 4/15/2005 AGENDA DATE: 4/26/2005 i¡¡ IT··NAI\IIÊ ........ TeC.' TO: 001-1900-568000-100 Software $2,000 FROM: 001-9910-599100-800 Continqency $2,000 REASON FOR BUDGET AMENDMENT: To cover the cost of software to enable the County to email direct deDosits to emDloyees, CONTINGENCY BALANCE: $530,383 THIS AMENDMENT: $2,000 REMAINING BALANCE: $528,383 DEPARTMENT APPROVAL: OMB APPROVAL: .~ BUDGET AMENDMENT #: BA05-155 DOCUMENT # & INPUT BY: / ....... ~ AGENDA REQUEST - C... ' '". J' ..' . "". '" ^"," '",' , .~-" ,,' .' .........' "_",-,.~-. ','.., - - . .. .. -'" ITEM NO. C 5C DATE: April 26, 2005 REGULAR [ PUBLIC HEARING [ CONSENT [ X ] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Office of Management & Budget PRESENTED BY: Marie Gouin SUBJECT: Approve Budget Resolution # 05-174 in the amount of $26,396 for the Local Law Enforcement Block Grant to establish Budget for FY05 to expend deferred revenue from FY04 Grant Funds. BACKGROUND: On July 13,2004, the St. Lucie County Sheriffs Office submitted an electronic Grant Application in the amount of $32,004 to participate in the 2004 Local Law Enforcement Block Grant Program (LLEBG) for the period of 10/1/2003 thru 9/30/2005. The Grant was approved and funds were disbursed to the County. Unexpended funds for FY04 were allocated as deferred revenue. Staff request pennission to establish a budget to expend funds in FY05. FUNDS AVAILABLE: 107138-2110-331210-200 pass through from the U. S. Dept. of Justice. PREVIOUS ACTION: N/ A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Budget Resolution #05-174 in the amount of$26,396 to recognize and expend funds in FY05. COMMISSION ACTION: CONCURRENCE: [x] APPROVED [ ] OTHER: [ ] DENIED County Attomey:xx ~ Coordination/Signatures Management & Budget:)tflt ~rChaSing: Approved 5-0 Originating Dept: Public Works: Other: Finance: (Check for Copy only, if applicable) -1-. G:\BUDGElì WP\AGENDA'S\AGENDAOS\4'26'OSSHERIFFLLEBG04.DOC , ..... .""., MEMORANDUM 05-57 OFFICE OF MANAGEMENT & BUDGET TO: FROM: Board of County Commissioners Marie Gouin, Management & Budget Director SUBJECT: FY 04 Local Law Enforcement Block Grant DATE: April 26, 2005. On July 13, 2004, the St. Lucie County Sheriffs Office submitted an electronic Grant Application in the amount of $32,004 to participate in the 2004 Local Law Enforcement Block Grant Program (LLEBG) for the period of 10/1/2003 thru 9/3012005. The Grant was approved and funds totaling $28,804 were disbursed to the County with a match of $3,200 to be funded by the Sheriffs Department. Unexpended funds for FY04 were allocated as deferred revenue. Therefore, staff request approval of Budget Resolution #05-174 in the amount of $26,396 to establish a budget to recognize and expend remaining FY funds. f ... ..""", RESOLUTION NO. 05-174 WHEREAS, subsequent to the adoption of the budget for the S1. Lucie County Board of County Commissioners, funds from deferred revenue for theFY04 Local Law Enforcement Block Grant from the U. S. Department of Justice in the amount of $26,396 need to be budgeted to recognize and expend fundsin FY05. WHEREAS, Section 129.06 (d), Florida Statutes, requires the S1. Lucie County Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of S1. Lucie County, Florida, in meeting assembled this 26th day of April, 2005, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby appropriated for the fiscal year 2004-2005, and the budget for the S1. Lucie County Board of County Commissioners is hereby amended as follows: REVENUES 107138-2110-31210-200 Department of Justice $26,396 APPROPRIATIONS 107138-2110-591900-200 Transfer to Sheriff $26,396 After motion and second the vote on this resolution was as follows: Commissioner Frannie Hutchinson, Chairperson Commissioner Doug Coward, Vice Chairperson Commissioner Chris Craft Commissioner Paula Lewis Commissioner Joseph E. Smith xxx XXX XXX XXX XXX PASSED AND DULY ADOPTED THIS 26TH DAY OF APRIL, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY G:\B UDGEl\ WP\AGENDA'S\AGENDA05\4'26'05SHERIFFLLEBG04.DOC AGENDA REQUEST IT~NO. c-. 6 DATE: April 26, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] SUBMITTED BY (DEPTh PRESENTED BY: ¡~/ -" J" /^. ì -7 \, j /-:';:) e¿ . '------ i "¡;;(.ðf;; · . .' - . . '" ! (j, rVt/W:A:Á/ .\i;';'"'~ j.ll'\,r&~-) Frannie Hutchimöñ~'Cót:lnty Commissióner TO: Board of County Commissioners SUBJECT: BACKGROUND: Public Art & Design Committee FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Ratify Commissioner Hutchinson's reappointment of Robbin Lynch to the Public Art and Design Committee. COMMISSION ACTION: CONCURRENCE: IX] APPROVED [] DENIED [ ] OTHER: Approved 5-0 Review and Approvals County Attorney: _ Management & Budget: _ Originating Dept: Other: Finance: (Check for Copy only, if applicable) Purchasing: _ Other: Effective: 5/96 ....... ....... ~~ -- \ j-' .." 51. Lucie County INTERNATIONAL A AGENDA REQUEST ITEM NO. C-7-A DATE: April 26, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X ] PRESENTED BY: Paul A. Phillips TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Airport SUBJECT: Dickerson Florida, Inc. Taxiway A Extension Final Pay Request. BACKGROUND: Dickerson Florida, Inc. was awarded the Taxiway A Extension Project at the St. Lucie County International Airport on June 8, 2004. The bid awarded to Dickerson was in the amount of $232,190.00 and final review by the Airport's Project Engineer, Tetra Tech, Inc. (Williams, Hatfield & Stoner) award amount was reduced $1,350.00. Release of retain age for this project is $23,084.00 for a project total of $230,840.00. FUNDS AVAILABLE IN ACCT#: Funds are available in the Improvements Other Than Buildings account (140317-4220-563000-48003) PREVIOUS ACTION: In June 2001, the Board accepted the Florida Department of Transportation (FDOT) Joint Participation Agreement (JP A) for $220,000.00. In June 2002, the Board approved Work Authorization #24 with Williams, Hatfield & Stoner for $73,935 for design, bid and construction services. In May 2004, the Board approved a supplemental JP A for $38,400 for a project total of$323.00.00. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve $23,084.00 final pay request and authorize the release of retainage for the Taxiway A Extension project to Dickerson Florida, Inc. at St. Lucie County International Airport for a total project amount of $230,840.00 COMMISSION ACTION: ~APPROVED [ ]DENIED []OTHER: Approved 5-0 CONCURRENCE: Reviews & Approvals g¡ ~ County Attorney: t OMB \*r urchasin Originating De~ ::Æ~-Øther: Other: Finance:(Check or Copy only, If applIcable) \ ~ ...., St. Lucie County INTERNATIONAL AIR. Staff Report DATE: April 14, 2005 TO: The Board of County Commissioners FROM: Paul A. Phillips SUBJECT: Final Payment Taxiway A Extension (Agenda Item C-7 A April 26, 2005» Approve the Dickerson Florida, Inc. final pay request of $23,084.00 and authorize the release of retainage for the Taxiway A Extension Project at the St. Lucie County International Airport for a total project amount of $230,840.00. June 2001, the Board accepted the Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) for $220,000.00. In June 2002, the Board approved Work Authorization #24 with Williams, Hatfield & Stoner for $73,935.00 for design, bid, and construction services. In April 2003 bids were opened for the St. Lucie County International Airport Taxiway A Extension project. All bids exceeded the budget; therefore new bids were requested. In August 2003, after the project scope for the Taxiway A project was changed, Bid #03-029 was accepted by the Purchasing Department. As indicated in the Bid Tabulation sheet there were three bids received with Dickerson Florida, Inc. as the lowest bidder. The airport engineer recommended awarding this project to the low bidder, Dickerson Florida, Inc. in the amount of $232,190.00. In May 2004, the Board approved a supplemental JP A for $38,000.00 for a project total of $323,000.00. In June, 2004 the Board approved bid award to Dickerson Florida, Inc. in the amount of $232,190.00. Final pay request is $1,350.00 below contract amount due to a reduction in bituminous surface course making the total project amount $230,840.00. This project is consistent with the Board approved Airport Master Plan and Airport Economic Development Strategic Business Plan. Staff recommends that the Board of County Commissioners approve the $23,084.00 final pay request for Dickerson Florida, Inc. and authorize the release of retainage for the Taxiway A Extension project at the St. Lucie County International Airport for a total project amount of $230,840.00. \ "-' ...." ~ TETRA TECH, INC. Infrastructure Group WHS Operation February 15,2005 Ms. Barbara Churchill Airport Manager St. Lucie International Airport 3000 Curtis King Blvd. Fort Pierce, FL 34946 Dear Barbara: ST LUCIE INTERNATIONAL AIRPORT TAXIWAY ALPHA EXTENSION CONTRACT #03-29A APPLICATION FOR PAYMENT 4 & 5 Tetra Tech has reviewed the attached Applications for Payment and reached an agreement with Mark Phillips from Dickerson Florida to remove the extra 1.02 tons of P-401 in order to streamline the payment process. Tetra Tech has redlined the application to remove $62.22 from the P-401 quantities. We have received as-built drawings from Dickerson for this project and have accepted them. Tetra Tech; therefore, recommends the release of retain age as requested in application #5. There are no product manuals associated with this project and the 1 year warrantee began on January 11, 2005. Dickerson has completed the project with this final application for payment. They only require Final Releases of Lien for the final payment. W~_t:,~17 408.50 for Pa ent A lication #4 and _1..J___.ìpi~_f ~i'~""'~~'"''>''' ym pp".w ..~", . If ou have any questions or comments, please let me know. JFN/jfn John F Neff Project Engineer CC: Paul Phillips, St Lucie County International Airport Mark Phillips. Dickerson Steven McNeely, Tetra Tech 1901 South Congress Avenue, Suite 150, Boynton Beach, FL 33426 Tel 561.7380133 Fax 561.738.6157 2101 North Andrews Avenue, Suite 300, Ft. Lauderdale, FL 33311 Tel 954.566.8341 Fax 954.565.5421 1560 North Orange Avenue, Suite 240, Winter Park, FL 32789 Tel 407.426.9040 Fax 407.426.9007 4601 Ponce de Leon Boulevard, SUite 220, Coral Gables, FL 33146 Tel 305.663.5777 Fax 305.663.5781 www.tetratech.com Pleàse Remit To: \ Dtckerson-Flo~a, P 0 Drawer 719 Stuart, FL 33495 (772) 287-6820 Inc. Period Enditlg: Estimate t...,¡ : Project # : ST LUCIE COUNTY TAXIWAY A Jan 30, 2004 5 3372 AIRPORT -------------------------------------------------------------------------------- -------------------------------------------------------------------------------- ANALYSIS OF ADJUSTED CONTRACT AMOUNT TO DATE: TO DATE RECEIVED ' [ ÃPR~.~;O~~ ÀIRPOAT aT. LUCia COUN'T"(, ..LOAIDA The 0 s an lor services as billed hereon have bean received In the quantity and quality stated. $ 232,190.00 .00 .00 232,190.00 1. ORIGINAL CONTRACT AMOUNT 2. ADDITIONS TO CONTRACT 3. DELETIONS 4. ADJUSTED CONTRACT AMOUNT $ ANALYSIS OF WORK PERFORMED: P.O. # INC 1. COST OF ORIGINAL CONT WORK TO DATE 2. EXTRA WORK PERFORMED TO DATE Dme 3. TOTAL COST OF WORK PERFORMED TO DATE Signed 4. LESS RETAINAGE: % 5. NET AMOUNT EARNED ON CONTRACT WORK TO DATE COM $ 230,840.00 .00 230,840.00 .00 230,840.00 6. BILLED ON PREVIOUS ESTIMATES 7. TOTAL OF THIS ESTIMATE NO. 5 207,756.00 23,084.00 STATUS OF ACCOUNT TO DATE: 1. NET AMOUNT EARNED ON CONTRACT TO DATE 2. LESS PAYMENTS RECEIVED TO DATE EST 4 $17464.5 3. BALANCE DUE * EST 5 $23084.00 $ 230,840.00 190,347.50 40,492.50 $ CERTIFICATION OF CONTRACTOR I certify that all items and amounts shown on the face of this estimate no. 5, are correct; that all work has been performed and/or materials supplied in full accordance with the terms and conditions of ST LUCIE COUNTY (Owner) and Dickerson-Florida, Inc. (Contractor), dated Jul 16, 2004; that the items for which payment is requested have not been paid and there is no vendors, mechanics, or other liens or conditional sale racts which should be satis- fied or discharged before such payment is ................. .......~\¥u....... c. DEW~ . . ¡ ~"';'~ CommlD00308773Birnie Barrile ¡ f~n\~¡ ExpN41812008 vice President ! \~~#.7 Bonded IhN (800)432-4254: : "'i,"I~~~\"* Florida Notary Assn tne : ·······................................·......1 Da te : Jan 30, 2004 this Estimate No. 5 , and that to FOR: \. .d,L-~ DATE: q.J/¡ 0:7(.?.Ç rl . N ~ ~ tr) 0\0 0\0 0\0 0\0 0\0 0\0 0\0 0\0 0\0 0\0 0'(' 0\0 0\0 0\0 0\0 0\0 I 0\0 0\0 c:- O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m 1M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m m OJM <'I N rl rl rl rl rl rl rl rl rl rl rl rl rl rl rl 0' '- '- m rl 0 0 ~ M M \0 E-< '- '-- N rl rl '"*' OJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ¡:; .µ OJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ·rl '3 .~ .µ 0 tJ1 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '"*' Æ ¡:,:¡ ~ 0 rl 0 0 0 tr) N N 0 0 "'" N 0 00 0 "'" ~ .Q .µ "'" 0 0 r- rl m r- OO r- "'" tr) N N 0 00 00 ~ [fJ 0 M tr) 0 N r- M U) U) N rl m r- OO 1.0 0 0 H H ¡:,:¡ H E-< tr) N N M ~ M M Æ OJ p:¡ N N ~ >. '3 OJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .µ .µ rl §' §~ UJ ~~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 [fJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 rl 0 rl 0 0 0 tr) N N 0 0 "'" N 0 00 0 ~ ~ ~ :> "'" 0 0 r- rl m r- OO r- "'" tr) N N 0 00 00 0 OJ (V) tr) 0 N r- (V) 1.0 1.0 N rl m r- OO 1.0 0 0 0 H tr) N N (V) ~ (V) M N ~ N N '-- tr) N '-- rl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 tr) 0 0 0 0 0 0 0 0 0 0 m rl rl rl rl tr) 1.0 0 0 0 0 0 0 N 0 0 >. .µ N 0 0 0 0 0 r- 0 0 p:¡ 0 N N N N r- 0 rl 0 0 E-< tr) M (V) N (V) tr) 8 N ~ .µ OJ [fJ po; OJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 rl'µ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .µ .µ¡:; ¡:; rl OJ ~ 'µH ~~ m @N öU 0... H ~~~~ ~ [fJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~~ð ~ 0 0 0 0 0 tr) 0 0 0 0 0 0 0 0 0 0 .µ 0 '" [fJ rl rl rl rl rl tr) 0 0 0 0 0 0 N 0 0 ~ 0~~t;3 :> N 0 0 0 0 0 r- 0 0 UH;:Z OJ N N N N r- 0 rl 0 0 o ~ H tr) M (V) N (V) tr) OJ ¡:':¡PO;E-<¡:':¡ ~ N po; HHU)U U:>Hpo; [fJ 8 Z¡:':¡ HOHH .µ H O~~ § 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E-<M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .µ UJN t ~ 0 u 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m .. 0 rl 0 0 0 tr) N N 0 0 "'" N 0 00 0 tr) m m H H "'" 0 0 r- rl m r- OO r- "'" tr) N N 0 M rl rl .µOJ (V) tr) 0 N r- (V) 1.0 1.0 N rl m r- oo 1.0 rl N N 8ð m Lf) N N M ~ (V) M .µ N N 0 E-< OJ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U 0 0 0 0 0 0 0 0 0 0 N 0 0 1.0 0 0 'µrl 0 0 0 0 0 0 1.0 rl tr) 0 r- 0 0 (V) N Lf) UH m~ 0 0 0 0 N 0 ~ N rl rl 1.0 0 rl M H 0 rl 0 0 rl 0 rl 1.0 Lf) 0 rl .µ.µ "'" 0 0 rl 1.0 ¡:; rl (V) Lf) 0 rl M o ¡:; Lf) N U8 .µ rl ¡:; U) UJ UJ UJ ~ ~ () ~ ~ f5 ~ ~ tJ ~ ~ ~ 8 H H H H UJ UJ UJ (f] H UJ (f] H 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 >. 0 0 0 0 0 tr) 0 0 0 0 0 0 0 0 0 0 .µ rl rl rl rl rl tr) 1.0 0 0 0 0 0 0 N 0 0 0 .µ N 0 0 0 0 0 r- 0 0 0 ~ N N N N r- 0 rl 0 0 rl U Lf) M M N M Lf) ¡:; Ö N H rÙ tr) ~ 'D m ·rl ~ ;;: ¡:,:¡ 0 §' HmM UJ Z ¡ OrlM 3: ð § H ri r- H ~ ~ ~ ~ H b~t;3 ~ ¡:,:¡ ~ tJ 0 ð ~ ~ O~ Z ~ X 0 ¡:,:¡ B [fJ m ~ ~ H ~ H M Z Z HH'µ E-< p:¡ E-< 8 ;;: H H OJ Q H ~ ð p:¡ ~ ~ :> ~ E-< ~ ~ m ffi ê§ 8:' E-< Z uo ~ 0 H ~ ¡:,:¡ H (f] ¡:,:¡ i [fJ ·rl .µ ~~ ð Q Ô ~ (f] ~ ~ ~ ¡:,:¡ ri O~UJ W ¡:,:¡ E-< m '-<j H U UJ H ~ ri .µ H~ .µ H ~ 8 U '-<j m 0 0 ~~ H ~ 0 H ~ ~ 0 <.ð ¡:,:¡ U .µ E-< E-< H 0 Z UJ ~ Z ~ ~ 0 0 ð 0 HH ~ Z ~ ~ H ;;: ii Z Z E-< ~ .µ E-<~ H Ë5 H H U I M'ffi 0 H ~ ! ~ Q Q -§ UJE-< Z ~ E-< H E-< = ¡:,:¡ Q N H @ Z ~ H t3 ~ H H ~ ¡:,:¡ 0 3: (f] 0 o Po; H :;s UJ H P:¡ N UJ (f] N 0 .µ ria! U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 P:¡[fJ OJ a! 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 um T, I a! 0 0 .-< N M "'" tr) 1.0 r- OO m 0 .-< N M ~ tr) 1.0 E-<ri H U .-< .-< .-< rl rl rl rl 0...0... ~ po; \w .....".. AGENDA REQUEST ITEM NO. C -7-B DATE: April 26, 2005 REGULAR [ ] PUBLIC HEARING [ CONSENT [ X ] PRESENTED BY: TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Airport Paul A. Phillips SUBJECT: Budget Resolution 05-173 Florida Department of Transportation (FDOT) Joint Participation Agreement (JP A) for Hurricane repairs at St. Lucie County International Airport BACKGROUND: In September and October of2004, the airport sustained significant damage from hurricanes Frances and Jeanne. As part of the continuing recovery effort, the airport has been trying to obtain hurricane repair grants from various agencies. In January, the airport obtained $195,000 (100% grant) from the Federal Aviation Administration (FAA) for the replacement of the Instrument Landing System (ILS) at the airport. In January, the airport obtained $33,375 (100% grant) from the Florida Department of Transportation (FDOT) for the replacement of security fencing at the airport. This Joint Participation Agreement (JP A) from the FDOT provides $35,000, (80% grant) of$43,750 for repairs to the airport rotating beacon and the airfield's electrical signage. FUNDS AVAILABLE IN ACCT#: Matching funds of $8,750 are available in the Airport Project Reserve account (140-9910-599300-400). PREVIOUS ACTION: N/A RECOMMENDA nON: Staff recommends that the Board of County Commissioners accept the Budget Resolution 05-173 for the Florida Department of Transportation (FDOT) Joint Participation Agreement (JP A), for Hurricane Damage Repairs at St. Lucie County International Airport. This FDOT grant provides for $35,000 of the $43,750 required for this project. COMMISSION ACTION: l1APPROVED []DENIED Approved 5-0 [ ]OTHER: Reviews & Approvals . Û' 1.1... . .4Y) "" J A County Attom~ 0 OMB 'µO;v "" II ~urch""ing Originating De t· a.j,..;£~ther: Other: Finance:(Check for Copy only, If applicable) CONCURRENCE: ,-,. ..,I RESOLUTION NO. 05-173 WHEREAS, subsequent to the adoption of the budget for the S1. Lucie County Board of County Commissioners, certain funds not included at the time of adoption are available in the form of a Joint Participation Agreement from the Florida Department of Transportation in the amount of 35,000 to be used for Hurricane Damage Repair at the S1. Lucie County International Airport. WHEREAS, Section 129.06 (d), Florida Statutes, requires the S1. Lucie County Board of County Commissioners to adopt a resolution to appropriate and expend such funds, NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of S1. Lucie County, Florida, in meeting assembled this 26th day of April, 2005, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby appropriated for the fiscal year 2004-2005, and the budget for the S1. Lucie County Board of County Commissioners is hereby amended as follows: REVENUE 140340-4220-334411-400 Florida Dep1. of Transportation $35,000 APPROPRIATIONS 140340-4220-546000-400 Equipment Maintenance $35,000 After motion and second the vote on this resolution was as follows: Commissioner Frannie Hutchinson, Chairperson Commissioner Doug Coward, Vice Chairperson Commissioner Joseph E. Smith Commissioner Chris Craft Commissioner Paula A. Lewis xxx XXX XXX XXX XXX PASSED AND DULY ADOPTED THIS 26th DAY OF APRIL, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY .... -..l / AGENDA REQUEST ITEM NO: C-8-A DATE: April 26, 2005 Regular [ ] Public Hearing [ ] Consent [X ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jody Bonet, Transit Manager SUBMITTED BY: Community Services SUBJECT: Approval of the application for the FY05/06 TriplEquipment Grant with the Commission for the Transportation Disadvantaged for trips for our transportation disadvantaged citizens and Resolution 05-168 designating the Transit Manager as the designated statTperson for the Community Transportation Coordinator duties for St. Lucie County. BACKGROUND: Yearly the Commission for the Transportation Disadvantaged (CTD) allocates funds to each Community Transportation Coordinator (CTC) for non-sponsored trips for the transportation disadvantaged. The aUocation for St. Lucie County for FY 05/06 is $329,997 and requires a local match of $36,666, which wiD be appropriated in FY05/06. This grant is used to purehase trips for the transportation disadvantaged whose transportation needs are not provided under another program. FUNDS AVAIL: TRIP grant FY06 PREVIOUS ACTION: Annually, the Board appropriates the match, approves and accepts the TriplEquipment Grant with the Commission for the Transportation Disadvantaged and designates the Community Services Director as the the designated staft' penon for the Community Transportation Coordinator duties for St. Lucie County . RECOMMENDATION: Approval of the application and contract for the grant, acceptance of the grant, authorization for the Chairman to sign and approval of Resolution No. 05-168. Approved 5-0 ~ COMMISSION ACTION: (JI APPROVED [] DENIED [ ] OTHER: Review and Approvals County Attorney: x Iv ~ Management & Budget: X ,.( W ~ Purchasing: Originating Dept. Other: Finance: (Check for Copy only, if applicable X) Eff. 5/96 '-"- ....,; ,·"'1 i' ....:!__-~"II ... ..J~ ~-."'~-~té~~ ;~~~hB~rt,d~~~~~! Community Services MEMORANDUM # 05-84 TO: Board of County Commissioners FROM: Jody Bonet, Transit Manager. . ~/ SUBJECT: 2005/2006 Application for the Florida Commission for the Transportation Disadvantaged Trip and Equipment Grant for Non-sponsored Trips and Resolution no. 05-168, designating the Transit Manager as the designated staff person for the Community Transportation Coordinator duties for 51. Lucie County DATE: April 26, 2005 Yearly the Commission for the Transportation Disadvantaged (CTD) allocates funds to each Community Transportation Coordinator (CTC) for non-sponsored trips for the transportation disadvantaged. The allocation for St. Lucie County for FY 05/06 is $329,997 and requires a local match of $36,666, which will be appropriated in FY05/06. This grant is used to purchase trips for the transportation disadvantaged whose transportation needs are not provided under another program. STAFF RECOMMENDATION: Staff recommends approval of the application and contract for the grant, acceptance of the grant, authorization for the Chairman to sign and approval of Resolution No. 05-168. · . '-" '-' 2005/06 Transportation Disadvantaged Trust Fund Grant Acknowledgement Form GRANT RECIPIENT LEGAL NAME: S1. Lucie County Board of County Commissioners FEDERAL IDENTIFICATION NUMBER: 59-6000835 REMITTANCE ADDRESS: 2300 Virainia Avenue CITY AND STATE: Fort Pierce. FL ZIP CODE: 34982 CONTACT PERSON FOR THIS GRANT: Beth Ryder PHONE NUMBER: 772-462-1777 FAX NUMBER: 772-462-1703 (REQUIRED) E-MAIL ADDRESS:beth@co.st-lucie.fI.us PROJECT LOCATION (County(ies»: S1. Lucie PROPOSED PROJECT START DATE: 10/01/2005 ENDING DATE: 09/30/2005 PLANNING FUNDS ANTICIPATED CAPITAL EQUIPMENT REQUEST Equipment $ Amount $ Only Required If Capital Equipment is Purchased: This Acknowledgement Form requesting the purchase of capital equipment has been reviewed by the Local Coordinating Board. Local Coordinating Board Chairperson's Signature ESTIMATED CASH-FLOW OF STATE GRANT FUNDS ($ divided by 1000) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 05/06 FY 06/07 I I as the authorized Grant Recipient Representative, hereby certify that the information contained in these forms is true and accurate and is submitted in accordance with the instructions. Grant Recipient Representative (Signature) 04/26/2005 Date - ~ '-' TRANSPORTATION DISADVANTAGED TRUST FUND SERVICE RATES COMMUNITY TRANSPORTATION COORDINATOR: St. Lucie County BOCC tBeth Ryder) EFFECTIVE DATE: 10/01/2005 TYPE OF SERVICE TO BE UNIT COST PER UNIT PROVIDED (Vehicle Mile, Trip or $ Boarding Fee, etc) Paratransit - North Zone to Central Zone Trip 11.30 Paratransit - North Zone to South Zone Trip 22.60 Paratransit - Central Zone to North Zone Trip 11.30 Paratransit - Central Zone to South Zone Trip 11.30 Paratransit - South Zone to Central Zone Trip 11,30 Paratransit - South Zone to North Zone Trip 22.60 Paratransit - Transportation within any one zone Trip 1.00 '-" ~ RESOLUTION NO. 05-168 A RESOLUTION DESIGNATING THE TRANSIT MANAGER AS THE DESIGNATED STAFF PERSON FOR THE COMMUNITY TRANSPORTATION COORDINATOR DUTIES FOR ST. LUCIE COUNTY AND AUTHORIZING THE FILING OF A TRANSPORTATION DISADVANTAGED TRUST FUND GRANT APPLICATION WITH THE FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED. WHEREAS, the Board of County Commissioners of S1. Lucie County, Florida, has made the following determinations: 1. This Board is authorized to submit a Transportation Disadvantaged Trust Fund Grant Application to the Florida Commission for the Transportation Disadvantaged for Fiscal Year 2005-06. 2, This Board is authorized to undertake a transportation disadvantaged service program pursuant to Section 427.0159, Florida Statutes, and Rule 41.2, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA: 1, This Board hereby authorizes the submission of a Transportation Disadvantaged Trust Fund Grant Application with the Florida Commission for the Transportation Disadvantaged for Fiscal Year 2005 -06 in the total amount of Three Hundred Twenty-nine Thousand, Nine Hundred Ninety-seven and 00/100 dollars ($329,997.00) in Transportation Disadvantaged Trust Fund monies and Thirty-six Thousand Six Hundred Sixty-six and 00/100 dollars ($36,666,00) local monies, a copy of which is attached hereto as Exhibit "A". 2. This Board authorizes the Chairman of the Board of County Commissioners to execute the application and any subsequent award agreement on behalf of the Board. ~ '<will 3, This Board further designates the Transit Manager as the staff position to execute any and all subsequent documents necessary including agreements, assurances, reimbursement invoices, warranties and other documents which may be required in connection with the Transportation Disadvantaged Commission, 4. This resolution shall become effective on adoption. After motion and second, the vote on this resolution was as follows: Chairman Frannie Hutchinson Vice Chairman Doug Coward Commissioner Chris Craft Commissioner Paula A Lewis Commissioner Joseph E. Smith xxx XXX XXX XXX XXX PASSED AND DULY ADOPTED this 26th day of April, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: County Attorney '-' ....., STANDARD ASSURANCES The recipient hereby assures and certifies that: (1) The recipient will comply with the federal, state, and local statutes, regulations, executive orders, and administrative requirements which relate to discrimination on the basis of race, color, creed, religion, sex, age, and handicap with respect to employment, service provision, and procurement. (2) Public and private for-profit, transit and paratransit operators have been or will be afforded a fair and timely opportunity by the local recipient to participate to the maximum extent feasible in the planning and provision of the proposed transportation planning services. (3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the Transportation Disadvantaged Program and to receive and disburse State funds, (4) The recipient intends to accomplish all tasks as identified in this grant application. (5) Transportation Disadvantaged Trust Funds will not be used to supplant or replace existing federal, state, or local government funds. (6) Capital equipment purchased through this grant meets or exceeds the criteria set forth in the Florida Department of Transportation's Guidelines for Acquiring Vehicles on file with the Commission on July 1, 2001 or criteria set forth by any other federal, state, or local government agency, (7) Capital equipment or consultant services purchased through this grant comply with the competitive procurement requirements of Chapter 287 and Chapter 427, Florida Statutes. (8) If capital equipment is purchased through this grant, the demand responsive service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to: (a) response time; (b) fares; ( c) geographic service area; (d) hours and days of service; (e) restrictions on trip purpose; (f) availability of information and reservation capability; and (g) contracts on capacity or service availability. '-" .."" In accordance with 49 CFR Part 37, public entities operating demand responsive systems for the general public which receive financial assistance under Sections 5310 or 5311 of the Federal Transit Administration (FT A) have filed a certification with the appropriate state program office before procuring any inaccessible vehicle. Such public entities not receiving FT A funds have also filed a certification with the appropriate program office. Such public entities receiving FT A funds under any other section of the FT A have filed a certification with the appropriate FT A regional office. This certification is valid for no longer than the contract period for which the grant application is filed. Date: 04/26/2005 Signature: Name: Frannie Hutchinson Title: Chair. S1. Lucie County Board of County Commissioners · '-' ..." SAMAS Approp: 088846 Fund: TDTF FM/Job No(s).: SAMAS Obj.: 750001 Function: 035 CSF A No. 55001 Org Code: 55 12 00 00952 Contract No.: Vendor No.: FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED TRIP & EQUIPMENT GRANT AGREEME~'F THIS AGREEMENT, made and entered into this day of 20_ by and between the STATE OF FLORIDA COMMISSION FOR THE TRANSPOR T Ær]¡~~~<J¿jISADV ANT AGED, created pursuant to Chapter 427, Florida Statutes, hereinafter called the Commission an:d hereinafter called the Grantee. 'm ~~ :'.:.:-,.':,';0:0,'..,.... 'i:::'\:': WHEREAS, the Grantee has the authority to enter !l1.t() this ;\"~~eJ11ent andtbl1I1~ertåke the Project hereinafter described, and the Commission has been granted thêåu.~~2ity tog~e Transportaw,(jrl Disadvantaged Trust Fund moneys to subsidize a portion of a transportationdisadvantage~ .erson's transportation costs which is not sponsored by an agency, and/or capital equipment purchas~(l,![(): the pro.: .p of non-sponsored transportation services and other responsibilities identified in Chapter 427, Eiloq(lªStatutes'o es thereof; WIT N E S S EIH: ., >-:('" NOW, THEREFORE, in consideration of the mutua agree as follows: 1.00 Purpose of Agreement: The p~()~ebftffi~;~~~emerlt is to: pants, promises and representations herein, the parties Provide non-sponsoredff~.~portation trips!~d/or capital equipment to the non-sponsored transportation disadvantaged in accordancei"YÎtþtþe Transportation Disadvantaged Trust Fund in Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative!~~.~ission policies, the Application and Policy Manual for the Trip & Equipment Grant for non-sP9ns9red sr~â/or capital equipment as revised on March 1, 2002; and as further describeci,irtrthis.Agreemenfap.â in Exhibif(s) A. B. C attached hereto and by this reference made a part hereof, hereinªfter called the Project;ånd, for the Commission to provide non-sponsored financial assistance to the Grantee and stàf~~heteIIl1~,~B!fonditiõ~~ypon which such non-sponsoreâ financial assistance will be provided and the understaIlcii11gS8,$tortp:e: . er inwhich the Project will be undertaken and completed. Funds available through this agreementffiaybe'~sed'o . y for non-sponsored transportation services and shall be applied only after all other potential funding sources lIave been used anâ eliminated. Grant funds shall not be used to supplant or replace funding oftransp0rtati()ndisadvantaged services which are currently funded to a recipient by any federal, state, or local governmental agency . 2.00 Accomplishment of the Project: 2.10 General Requirements: The Grantee shall commence, and complete the Project as described in Exhibit "A" with all practical dispatch, in a sound, economical, and efficient manner, and in accordance with the provisions herein, and all federal, state and local applicable laws. Trip & Equipment Grant Agreement 2005/2006 FOnTI Rev, 04/0l/05 Page 1 of 20 Pages \w' 'wi 2.20 Pursuant to Federal, State, and Local Law: In the event that any election, referendum, approval, pennit, notice, or other proceeding or authorization is requisite under applicable law to enable the Grantee to enter into this Agreement or to undertake the Project hereunder, or to observe, assume or carry out any of the provisions of the Agreement, the Grantee will initiate and consummate, as provided by law, all actions necessary with respect to any such matters so requisite. 2.30 Funds of the Grantee: The Grantee will use its best efforts to enable ,tlle Grantee to provide the necessary funds or in-kind contributions necessary for the completion of thy Project. 2.40 Submission of Proceedings, Contracts and Other Documents and'Rrøpucts: The Grantee shall submit to the Commission such data, reports, records, contracts, certificatiôns,\\~d other fin~cial or operational documents or products relating to the Project as the S0mmission may requ~m}lS prov~ded by law, rule or under this agreement including those listed in Exhibit' ". Failure by the Grånc qsprovide such documents, or provide other documents or products r by previous agreem between the Commission and the Grantee, may, at the Commission's discre result in refusil.l to reimburse project funds or other pennissible sanctions against the udin ination. ,that by entering into this 2.60 Annual Monitoring an vide that each local coordinating board annually evaluate the perfonnance ô usin aluatI ·teria approved by the Commission. A copy of the evaluation report will be giv>~,~~ted official planning agency and the Commission. The Grantee must fully cooperate with t YI~pcal coórêl.t~~ting board in the performance of its duties. The Grantee shall submit to the..lqcal coordinatingbqard such data, reports, records, contracts, certifications and other fmancial or operati'QÎîªlqqçuments or prÒâ.µçtsrelating to the Project as provided by law, rule or under this agreement. FailureIQy thê· e to cooperate with, or to provide such documents or other products to the local ç?ordinating bô~d m~ ' ission's discretion, result in permissible sanctions against the Gr.i:tncluding tenni!:ràiion. 3.00 tal estimated cost of the Project is $ . This amount is based upon the estim xhib " and by this reference made a part hereof. The Grantee agrees to bear all expense S8 0 otal'éstimated cost of the Project and any deficits involved, including any deficits revealed by an audit perfoJ;ffied in accordance with Article 11.00 hereof after completion of the project. 4.00 Commissiol1Rârticipation: The Commission agrees to maximum participation, including contingencies, in the Project in the amount of $ as detailed in Exhibit "B", or in an amount equal to the percentage( s) of total actual project cost shown in Exhibit "B", whichever is less. 4.10 Eligible Costs: Trip and Equipment Grant Funds, derived exclusively from the Transportation Disadvantaged Trust Fund, may only be used by the Commission and the Grantee to subsidize a portion of a transportation disadvantaged person's transportation costs which is not sponsored by any other agency, and Trip & Equipment Grant Agreement 2005/2006 Fonn Rev, 04/01/05 Page 2 of 20 Pages '-' ...., then only if a match, as specified in the Application and Policy Manual for the Trip and Equipment Grant, is provided by the Grantee. Trip and Equipment Grant Funds may also be used to purchase capital equipment used for the provision of non-sponsored transportation services. 4.20 Eligible Project Expenditures: Project costs eligible for State participation will be allowed only from the date of this Agreement. It is understood that State participation in eligible proj~pt costs is subject to: a) The understanding that disbursement offunds will be made in accêiance cash forecast; b) Availability of funds as stated in Article 17.00 of this Agreement; c) Commission approval of the project scope and budget (Exhibits A & authority becomes available; d) Submission of all certifications, invoices, detailed~. -Rporting documentatio documents and all other terms of this agreement. other obligating If the Grantee wishes to purchase vehicles or othe~~., Funds after the date this Agreement becomes effeçtive, the acquisition from the Commission and then ex~é ame ent witl1.EP3~ansportatiqPJ¡.Disadvantaged Trust tee must st obtaJdPwritten approval of such Exhibit 4.30 Project Funds: In addition to othe the Grantee must also adhere to the folIo Funds: this Trip and Equipment Grant agreement, e use of Transportation Disadvantaged Trust 4.31 Transfer of Fund· loan or otherwise tran to another without the expre§s 4.32 Use o{,;¥ehicles: The GraÌÎt~e may only purchase vehicles with Transportation Disadvantaged Trust Funds;;w the Grantee åêtµ!!lly uses to transport eligible transportation disadvantaged passengers inth c d systelTJ.. 5.00 º.nt End Funåiqg:Front e ding is not applicable. Bùdget .andDisbursement Schedule: 6.10 The,Project .udget: The Grantee shall maintain the Commission approved Project Budget, as set forth in Exhi It, carry out the Project, and shall incur obligations against and make disbursements of Project funds only in conformity with the latest approved budget for the Project. The budget may be revised periodically, but no budget revision shall be effective unless it complies with fund participation requirements established in Article 4.00 oftrus Agreement and is approved in writing by the Commission. Any budget revision that changes the fund participation requirements established in Article 4.00 of this agreement shall not be effective unless approved in writing by the Commission and the Florida Department of Transportation Comptroller. Trip & Equipment Grant Agreement 2005/2006 Form Rev, 04/01/05 Page 3 of 20 Pages \.i "'" 6.20 Schedule of Disbursements: The Grantee shall abide by the Commission approved disbursements schedule, contained in Exhibit "B". This schedule shall show estimated disbursement of Commission funds for the entire term of the Project by month or quarter of the fiscal year in accordance with Commission fiscal policy. The schedule may be divided by Project phase where such division is determined to be appropriate by the Commission. Any significant deviation from the approved schedule in Exhibit "B" requires advance submission of a supplemental schedule by the agency and advance approv~~i,by the Commission. Reimbursement for the Commission's share of the project shall not be made fo~art artIount greater than the cumulative total up to any given month as indicated in the disbursement scl1eâule in "B". 7.10 Establishment and Maintenance of Accounting RecoJ;ds: I establish for the Project, in conformity with the latest current uniform req .' ments established b Commission to facilitate the aâministration of the non-sponsoreâ financ:¡;pgram, either separate;tiåccounts to be maintaineâ within its existing accounting system, or establish i âent accountS. Such non-sponsoreâ financing accounts are referreâ to herein collectivel roje 7.00 Accounting Records, Audits and Insurance: Should the Grantee proviâe "sponsoreâ" tran§p urchasing agencies within the coorâinated system during the time pe:¡;!, f this Agré'~J1l e Gr ee shall maintain âetailed âocumentation supporting the "sponsoreâ' tion f~> the, purchasing agencies, anâ must make this âocumentation available upon .' >i;~~~~~st, to;the Commission any time âuring the perioâ of the Agreement and for five years after fillfll payment!§made or if any auâit has been initiated and audit findings have not been re§olyed at the enâ offiy~ years, the records shall be retained until resolution of the audit fmdings. 7.20 Funds Received Or M 'ªble for The Project: The Grantee shall appropriately recorâ in the Pro' ~count, anâ cr~g~slt in a b f r trust company which is a member of the F eâeral Deposit Insurance ora IOn, all non-spOllsoreâ transportation payments receiveâ by it from the Commission pursuant to this eement and all otherfunâs proviâed for, accruing to, or otherwise received on account of the Project, '~~f2~¡paym~pts anâ other funds are herein collectively referred to as "Project Funâs". The Girequirtidepositories of Project Funâs to secure continuously and fully all Project Funds in excess of the amounts insured unâer Federal plans, or unâer State plans which have been approveâ for the âeposit ofr~2jectf11Ì1âs by the Commission, by the deposit or setting aside of collateral of the types and in the manner às.;iprescribeâ by State law for the security of public funds, or as approveâ by the Commission. 7.30 Costs Incurred for the Project: The Grantee shall charge to the Project Account only eligible costs of the Proj ect. Costs in excess of the latest approveâ buâget, costs which are not within the statutory criteria for the Transportation Disaâvantaged Trust Fund, or attributable to actions which have not met the other requirements of this Agreement, shall not be consiâered eligible costs. Trip & Equipment Grant Agreement 2005/2006 Fonn Rev. 04/01105 Page 4 of 20 Pages '-' .~ 7.40 Documentation of Project Costs and Claims for Reimbursement: All costs charged to the Project, including any approved services contributed by the Grantee or others, shall be supported by properly executed payrolls, time records, invoices, contracts, driver's manifests, vouchers, vehicle titles, and other detailed supporting documentation evidencing in proper detail the nature and propriety of the charges. Records must be kept to show how the value placed on third party transactions was derived. The Grantee shall provide sufficient detailed documentation for each cost or claim for reimbursement to allow an audit trail to ensure that the services rendered or costs incurred were .~ôse which were promised. The documentation must be sufficiently detailed to comply with the laws an . licies Department of Banking and Finance. 7.50 Checks, Orders, and Vouchers: Any check or order drawn by the Grant which is or will be chargeable against the Project Account will b~;Hlrawn only in acc' signed voucher then on file in the office of the Grantee stat~~\¡in proper detail the pu~f()t'which such check or order is drawn. All checks, payrolls, invoices, cdri. vouchers, ord~rs, or:~ther accounting documents pertaining in whole or in part to the Project shall be c identified, reå.~ilyå.ccessible, within the Grantee's existing accounting system, and, to asibl t separate~d apart from all other such documents. . 7.60 Audit Reports: In the event that th awards in its fiscal year, the Grant recipie year in accordance with Section 215. Administrative Code, and the applicable Comptroller, and rules of the Auditor Gener~1. Financial Assistance (CSFt\-Z~~i and number, aw Agency. If the grant reci pierit:e s:les elects to have an audit conducted'in a cost of the audit must be paid fromh~n-Statè í;èxpends a tota of $300,000 or more in State single or project-specific audit for such fiscal , Rule Sections 10.550, 10.650, Florida ~.Office of the Governor and the State The Grant recipi Comptroller and necess~ for complYip.g wit allow tlì~¡hÇommission, the Department of Transportation, the State neral acCess to records and independent auditor's working papers, as µÏ,..ements of Section 215.97, Florida Statutes. , GrantRecipient shålJ provide annual financial reporting package of audits prepared in accordance with ~~ction 215 .~7~.~lorida S!atutes, and applicable Rules of the Auditor General to the Commission and the Ot:fiç~ºf;th~~tldit9r Gen~ral. The Grantee shall permit, and shall require its contractors to permit, the Commission's authorized representati.ves tojnspect all work, materials, payrolls, r~cords, drivers' manifests, capital equipment; and to audit the b6ðl<.s;t~cords and accounts pertaining to the financing and development of the project at all reasonable times including upon completion ofthe project, and without notice. Grant recipients shall make all records available to the CTD, upon request, for a period of five (5) years after final project invoice. Should the Grantee provide "sponsored" transportation to other purchasing agencies within the coordinated system during the time period of this Agreement, the Grantee shall maintain detailed documentation supporting the "sponsored" transportation to the other purchasing agencies, and must make this documentation available upon request, without cost, to the Commission any time during the period of the Agreement and for five years after final payment is made or if any audit has been initiated and audit findings Trip & Equipment Grant Agreement 20051.2006 Fonn Rev. 04/01105 Page 5 of20 Pages v ...., have not been resolved at the end of five years, the records shall be retained until resolution of the audit findings. If an audit discloses any significant audit findings relating to any award, including material noncompliance with individual project compliance requirements or reportable conditions in internal controls of the Grant Recipient shall submit as part of the audit package to the Commission a plan for corrective action to eliminate such audit findings or a statement describing the reasons that correcti~s;~etion is not necessary. The Grant Recipient shall take timely and appropriate corrective actin/to any audit findings, recommendations, and corrective action plans. Monitoring: In addition to reviews of audits conducted in accordance mpnitoring procedures may include, but not be limited to, on-site visits by Commission st ited scope¡¡:'lldits as defined by OMB A-133, and/or other procedures. By entering .into this agreemen , recipieIlt;.ågrees to comply and cooperate with any monitoring procedures/proceséŠ deemed appropriate b orfunission. In the event the Commission determines that a limited sca J:"oject-specific a~dit .t e recipient is appropriate, the recipient agrees to comply with any additional i tions provided.;þy the Commission to the recipient regarding such audit. The recipient fu to co an cooperf1:!ê'with any inspections, reviews, investigations, or audits deemed neces ate Co 011 ror/Auditor General. The Grantee shall also require auditors to determi ·th Artic 0 and Paragraph 8.26, and Exhibit "A", "Special Considerations by Qrantee". 7.71 Liability: Liabili occurrence at all time activities. The Grantee sh minimum liability insurance, . ect vehicles and equipment, and guarantee 7.70 Insurance: The Grantee shall c liability for minimum coverage as follows: f $100,000 for anyone (1) person, $200,000 per rojec~.;vehic r equipment are engaged in approved project actin.g Transportation Operators also maintain the same ,emmental insurance program. 7.72 Collisi~p:;y:~~Ht~ion, fire, theft;:~d comprehensive coverage in any amount required to pay for any damages tg thePrg vehicleÜ~}:and equipment including restoring to its then market value or replacement. ;:'-'_",';", C it '7. 73/Property bt$urance: Grantee shall carry fire, theft, and comprehensive coverage property Insurance, with rêi'~~:~ment cost value, on equipment, other than vehicles, purchased with 11 Disad.~antaged Trust Funds. 7.74 Other In~ùrance: The above required insurance will be primary to any other insurance coverage that 'l!J;~Y be~pplicable. 8.00 Requisitions ånd Payments: 8.10 Preliminary Action by the Grantee: In order to obtain any Transportation Disadvantaged Trust Funds, the Grantee shall: 8.11 File with the Commission for the Transportation Disadvantaged, 605 Suwannee Street, Mail Station 49, Tallahassee, Florida, 32399-0450, its requisition or invoice on a form or forms prescribed by Trip & Equipment Grant Agreement 2005/2006 Fonn Rev, 04/01/05 Page 6 of20 Pages '-' """" the Commission, and such other detailed supporting documentation pertaining to the Project Account and the Project (as listed in Exhibit "C" hereof) as the Commission may require, to justify and support the payment requisitions, invoices, and vouchers, including, at a minimum: (1) The date the Grantee incurred project costs and equipment, vehicles or other property or services associated with the Project; (2) A statement by the Grantee certifying that the Grantee has acquir~?'theproperty or services; (3) The actual consideration paid for the property or services; (4) A statement that the submitted detail is sufficient for a pr~pêr pre-audltÇ>r post-audit; and, (5) An attestation, on the form or forms prescribed by the <So ion, frÔmthe head of the Grantee, under the penalties of perjury, that the Grantee has co With the proVisions of the Grant Agreement. The designated signatory of the Grantee ign the fol1ôwing attestation which appears on all Commissio fòrm invoices and re . ions: "I certify, under penalty of perjury, that Agency has complied with the provi . 8.12 Comply with all applicable provision 8.20 The Commission's Obligations: Sµ.pject to ot ,êVisions hereof, the Commission will honor such requisitions in amounts and at times deemèå.' the Co . ion to be proper and in accordance with this Agreement to ensure the completion 0 oject ayment of the eligible costs. However, notwithstanding any other provision of thiS,A ent, the, ission may give written notice to the Grantee that it will refuse to ake a paymenf:~o t tee Ol'11the Project Account if: 8.21 Misrepresentatioñ:~, 'anteéchas m misrepresentations of a material nature in its application, or any supplemênt,therêt endrIlent thereof, with respect to any document or record of data or cçrtification fumisheâ!~herewithörpursuant hereto; 8.22 Litigati ....' .....li~5Fi,~pending litigation with respect to the performance by the Grantee of any of its duties or obligatioW'~hi mªy jeopardize or adversely affect the Project, the Agreement, or E~;yments to the~rojéêt; .' Required Sµ'þmittals/Certifications: The Grantee has failed or refused to provide to the detailèªj..çlocumentation of requisitions or certifications of actions taken; 8.24 Confli f Interests: There has been any violation of the conflict of interest provisions, prohibited intçrésts, or lobbying restrictions, contained herein; 8.25 Default: The Grantee has been determined by the Commission to be in default under any of the provisions of this or any other Agreement which the Grantee has with the Commission; or 8.26 Supplanting of Funds: The Grantee has used Transportation Disadvantaged Trust Funds to replace or supplant available and appropriate funds for the same purposes, in violation of Chapter 427, Florida Statutes. Trip & Equipment Grant Agreement 200512006 Fonn Rev, 04/01105 Page 7 of20 Pages \.øI ...., 8.30 Disallowed Costs: In determining the amount of the Grantee's payment, the Commission will exclude all costs incurred by the Grantee prior to the effective date ofthis Agreement, costs which are not provided for in the latest approved budget for the Project, costs which are not within the statutory criteria for the Transportation Disadvantaged Trust Fund, and costs attributable to goods, equipment, vehicles or services received under a contract or other arrangements which have not been approved in writing by the Commission or certified by the Grantee, pursuant to Exhibit "C". 8.40 Invoices for Goods or Services: Invoices for goods or services or e pro:yided or incurred pursuant to this Agreement shall be submitted in detail sufficient for a p reaudit{~q postaudit thereof. Failure to submit to the Commission detailed supporting documen withî:he invoice or request for project funds will be cause for the Commission to refuse to pay the t claimed q~..the Grantee until the Commission is satisfied that the criteria set 0l1.t in Chapters 287 .....27, Flo~då Statutes, Rules 3A-24, 41-2 and 60A-l, Florida Administrat" Code, and the Applicåti9118f1dPolicy Manual for the Trip & Equipment Grant is met. 9.10 Termination or Su If th antee abandons or, before completion, finally discontinues the Project; or if, b... ......... the events or conditions set forth in Section 8.20, or for any other reason, the commenceme~!~. prose .' or timely completion of the Project by the Grantee is rendered improbªl~, infeasible, impø~~ible, or illegal, the Commission may, by written notice to the Grantee, suspend < 1 of its obligatiôl}~..~der this Agreement until such time as the event or condition resulting in such sus... ceased or þeen corrected, or the Commission may terminate any or all of its obligations under this, A ade by th ommission resulting CQ ission may offset such ment which it has with the 8.50 Commission Claims: If, after project compI from an audit or for work or services performed p amount from payments due for work or servic Grantee owing such amount if, upon dem d, pay Commission. Offsetting any amount pur t to this s the Commission. 9.00 Termination or Suspension of Project: 9. Action Subsequeì\~ to Notice of Termination or Suspension: Upon receipt of any final termination ~~suspensi?~ notice unq.~r tJ;is Paragraph, the Grantee shall proceed promptly to carry out the actions r~~MÏf~~~Þ.~f~·Jth ma~!include any or all of the following: (1) necessary action to terminate or suspend, as the:casema ;+~foject activities and contracts and such other action as may be required or desirable to keep to the minimuij:r the costs upon the basis of which the financing is to be computed; (2) furnish a statement()fth:p~c)ject activities and contracts, and other undertakings the cost of which are otherwise includable as{~roject costs; and (3) remit to the Commission such portion of the financing and any advance payment prevìôusly received as is determined by the Commission to be due under the provisions of the Agreement. The termination or suspension shall be carried out in conformity with the latest schedule, plan, and budget as approved by the Commission or upon the basis of terms and conditions imposed by the Commission upon the failure of the Grantee to furnish the schedule, plan, and budget within a reasonable time. The acceptance of a remittance by the Grantee shall not constitute a waiver of any claim which the Commission may otherwise have arising out of this Agreement. Trip & Equipment Grant Agreement 2005/2006 Fonn Rev. 04/01105 Page 8 of 20 Pages ~ '-" ""'" 9.30 Public Access to Records: The Commission reserves the right to unilaterally cancel this agreement for refusal by the Grantee or its contractors to allow public access to all documents, papers, letters, records or other materials subject to the provisions of Chapter 119, Florida Statutes, and made or received in conjunction with this agreement. 10.00 Remission of Project Account Upon Completion of Project: Upon completiqµ:âÍÍdåfter financial audit of the Project, and after payment, provision for payment, or reimbursement of all EJ7ôject cos~ payable from the Project Account is made, the Grantee shall remit to the Commission its share unexpe~~~d balance in the Project Account. ' 12.10 Third Party Agreements: The Gr e any contrac r obligate itself in any manner requiring the disbursement of Transport Trust Fund moneys, including transportation operator and consultant contracts or ame any third party with respect to the Project without being able to provide a written c . on by th tee that the contract or obligation was executed in accordance with the competitive:pr ent reqw ements of Chapter 287, Florida Statutes, Chapter 427, Florida Statute .the rules pro.tnulg the Department of Management Services. Failure to provide such certification, ission's r ,t, shall be sufficient cause for nonpayment by the Commission as provided in Para Grantee agrees, that by entering into this Agreement, it explicitly certifies that all of its thiri will be executed in compliance with this section. ors to pérmit, the ,,~~dit the books, times including 11.00 Audit and Inspection: The Grantee shall pennit, and shall require its con Commission's authorized representatives to inspect all work, mater!åls, payrolls, records; records and accounts pertaining to the financing and developmentå£'l~project at all upon completion of the Project, and without notice. ' . 12.00 Contracts of the Grantee: 12.20 Complianè onsultants' CQ[ß1,petitive Negotiation Act: It is understood and agreed by the parties hereto that p the Commission in a project with a Grantee, where the project involves a consultant contract få~any ~,~ '~:~~J1tingent on the Grantee complying in full with provisions of Section 287.p5q,,;~lorida Statut~s,.ConsultaIl.~s'Competitive Negotiation Act. The Grantee shall certify compliance with this law to the Commission for each consultant contract it enters. 12'~RÇ~D:(I>éfi~î~~¡,~rocurément: Procurement of all services, vehicles, equipment or other commodities shall>comply with t~~:;provisions of Section 287.057, Florida Statutes. Upon the Commission's request, the Grantee shall certifyI~ompliance with this law. 13.00 Restrictioiïsi:Brôhibitions, Controls, and Labor Provisions: 13.10 Equal Employment Opportunity: In connection with the carrying out of this Agreement, the Grantee shall not discriminate against any employee or applicant for employment because of race, age, disability, creed, color, sex or national origin. The Grantee will take affinnative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, age, disability, creed, color, sex, or national origin. Such action shall include, but not be limited to, the Trip & Equipment Grant Agreement 2005/2006 Form Rev, 04/01/05 Page 9 of 20 Pages \..I ...., following: Employment upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Grantee shall insert the foregoing provision modified only to show the particular contractual relationship in all its contracts in connection with the development of operation ofthe Project, except contracts for the standard commercial supplies or raw materials, and shall require all such contractors to insert a similar provision in all subcontracts, except subcontracts for standard commercial suppl~~~i~r raw materials. The Grantee shall post, in conspicuous places available to employees and applicants or employment for Project work, notices setting forth the provisions of the nondiscrimination clause. '. 13.32 Business Con' . Unless auiliorize iting by the Commission, it is unlawful for an officer or employeeó or fì any c y, corporation, or firm in which an officer or employee ofthe Grantee h est, t id on, enter into, or be personally interested in the purchase or the furnishingv~y ma~§, services or supplies to be used in the work of this agreement ()~'~Il the performancév> f any other work for which the Grantee is responsible. 1J:~rements irn,.posed by .èderal Dep~ent of ce by tþ.¢i'Grantee 13.20 Title VI - Civil Rights Act of 1964: The Grantee must comply with a Title VI of the Civil Rights Act of 1964 (78 Statute 252), the Regulations 0 Transportation, ilie Regulations of the Federal Department of.Justice and the a pursuant thereto. 13.30 Prohibited Interests: 13.31 Contracts or Purchases: Unless a Grantee, or employee acting in his or herjo indirectly purchase, rent, or lease any alty, g of which the officer or employee or officer's an officer, partner, director, or pro or in w employee's spouse or child, or any có . on ofthe Co~ission, no officer of the v~gent, shall either directly or 13.34 ,Former Eíqployees - Contractual Services: Unless authorized in writing by the Commission, no employee of th~,[pr~tee shall, within 1 year after retirement or termination, have or hold any con~~!Ztual relationship with any business entity in connection with any contract for . ceswhich was within his or her responsibility while an employee. lcer or el1).pfoyee ofthe Grantee shall directly or indirectly solicit or accept aintains, or seeks business relations with the Grantee. 13.33 Solicifåfi funds from any!persoIl' 13.35 Forll1:çrVEmployees - Consulting Services: The sum of money paid to a former employee of the Grâñtèéduring the first year after the cessation of his or her responsibilities, by the Grantee, for contractual services provided to the Grantee, shall not exceed the annual salary received on the date of cessation of his or her responsibilities. The provisions of this section may be waived by the Grantee for a particular contract if the Grantee determines, and the Commission approves, that such waiver will result in significant time or cost savings for the Grantee and the project. The Grantee shall insert in all contracts entered into in connection with this Agreement and shall Trip & Equipment Grant Agreement 2005/2006 Form Rev, 04/01/05 Page 10 of20 Pages " '-' '.J require its contractors to insert in each of their subcontracts, the following provision: "No member, officer, or employee of the Grantee during his tenure or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof." The provisions of this section shall not be applicable to any agreement betwËen the Grantee and its fiscal depositories, or to any agreement for utility services the rates for whi,çliarefixed or controlled by a Governmental agency. 13.40 Non-discrimination of Persons With Disabilities: The Grantee an of its contractors or their sub-contractors shall not discriminate against anyone on the basis of a handl disability ceþysical, mental or emotional impairment). The Grantee agrees that no fuµds shall be used t lease or"bârter any real property that is not accessible to persons with disabilitie r shall any meeting dinány facility unless the facility is accessible to persons with disabilities,;) antee shall alsoassur mpliance with The Americans with Disabilities Act, as amended, as it may be ded from tim' 0 time. 'recelv t this Agreement for the tate agenWOrantee may employ any greement the purpose of lobbying the e oflobbyingD includes, but is not limited to, and distribution of each publication used in ion costs; postage; entertainment; and 13.60 Public Entity Crimes: cceptåñy bid from, award any contract to, or transact any business with any person or affiliat . p:the cO,,,,d vendor list for a period of36 months from the date that person or affiliatf!,~~placed on the cô~~~cted vendor list unless that person or affiliate has been removed from the list pursu~~j¡~~~Ëction 287.133;tj~!orida Statutes. The Grantee may not allow such a person or affiliate to perform;'¥òÌ.'k: \{contractor, supplier, subcontractor, or consultant under a contract with the Grantee. If the Grant~t wa~,;~ i business with a person at the time of the commission of a public enti.\ ... e which restUt~.din that p .... n being placed on the convicted vendor list, the Grantee may also not B;~têpt id from, aw~d any contract to, or transact any business with any other person who is under the $be, or substantially th~i~ame, control as the person whose name appears on the convicted vendor list so I;? namd~¡'êJjþears on the convicted vendor list. 14.00 Miscellaneous Provisions: 14.10 Environmental Pollution: All Proposals, Plans, and Specifications for the acqUisItIOn, reconstruction, or improvement of vehicles or equipment, shall show that such vehicles or equipment are equipped to prevent and control environmental pollution. 14.20 Commission Not Obligated to Third Parties: The Commission shall not be obligated or liable hereunder to any party other than the Grantee. Trip & Equipment Grant Agreement 2005/2006 Fonn Rev, 04/01/05 Page 11 of 20 Pages '-' '\J 14.30 When Rights and Remedies Not Waived: In no event shall the making by the Commission of any payment to the Grantee constitute or be construed as a waiver by the Commission of any breach of covenant or any default which may then exist, on the part of the Grantee, and the making of such payment by the Commission while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the Commission for such breach or default. 14.40 How Contract Affected by Provisions Being Held Invalid: If any pro-yisiÓnof this Agreement is held invalid, the provision shall be severable and the remainder of this Agr ent shall,not be affected. In such an instance the remainder would then continue to conform to the term d requirerJ:'Ì.(:mts of applicable law. 14.60 State or Territorial Law: Nothing in the A~~¢ compliance with any provision thereof, performy 0 er applicable State or federal law. Provided, th y of applicable State or federal law, the Grantee will ce appropriate changes and modifications e made b Grantee may proceed as soon as possible e Projec that it h¥'not paid ª,pptoval of its 14.50 Bonus and Commissions: By execution of the AgreemeJ}t the Grantee repr and, also, agrees not to pay, any bonus or commission for .. purpose of obtaini application for the financing hereunder. the Gran~~~to observe or enforce thi1J.g'in contravention of any e Agreement violate any fy the Com ion in writing in order that ommission arid the Grantee to the end that the 14.71 Maintenancci'ipment: The Grantee agrees to maintain the vehicles and equipment~ púr~, ed in hole or in part with Transportation Disadvantaged Trust Funds pursuant to thisjšJ¡@J;eemen ~ od working order for the useful life of the vehicles and equipment.;: e Grantee agrees Íit'>,tto make ålterations or modifications to the equipment or vehicles without the f the CommÌs~ioJ}: Any lease or assignment of operational responsibility of project vehicl~~ ent to t~ird-persons is not allowed unless approved in writing by the Commission. Utilization::!~,¡rhe Grantee agrees to assure that all Project equipment and vehicles purchased ation~Ìsadvantaged Trust Funds are used to meet the identified transportation needs of t'>,Ied and in support of the service plan established under the provisions of Rule 41-2, Florida Adminì$trative Code, to serve the transportation needs of the transportation disadvantaged of the éiI~~'",,~~Ichased Project equipment and vehicles shall be operated to their maximum possible efficien~y."'Purchased vehicles and equipment will be used for the period of their useful lives in accordance with the most current Commission policies. The Commission may, after consultation with the Grantee, transfer purchased equipment and vehicles that it deems to be underutilized or that is not being operated for its intended purpose. This underutilized equipment and vehicles will be returned to the Commission at a specified location at a mutually agreeable time. Reimbursement of any equity or interest of the Grantee will be made after another party has assumed the obligations under the terms and conditions of this Agreement or disposal of said items by sale has occurred. The Commission shall Trip & Equipment Grant Agreement 200512006 Fonn Rev. 04/01105 Page 12 of20 Pages ~ "-' make the sole determination of the Grantee's interest and reimbursement. As determined by the Commission, failure to satisfactorily utilize vehicles and equipment that are purchased with Project funds shall be sufficient cause for non-payment by the Commission as provided in Paragraph 8.25. 14.73 Disposal of Purchased Project Equipment: Useful life of capital equipment is defined in the Commission's Capital Equipment Procedure as incorporated herein by r~~~t~nce. The following applicable process must be used prior to disposition of any capital equip~ent purchased with these grant funds: a) While the Grantee is still under contract with the Commission has useful life, the Grantee must request written approval from disposing of any equipment purchased or financed inwhole or in part p including vehicles, during its useful life, for any ose. Proceeds from project equipment and vehicles shall be doc the project file(~) by rantee. With the approval of the Commission, these proceeds ere-invested for any purpose which expands transportation disadvantaged ser;y:!. the ri onsored. e Grantee does not elect to re-invest for purposes which and ortati ed services, the gross proceeds from sale shall be refunge e Co participation percentage ratios as were used to fund the original b) The purchase of all vehic Agreement shall be undertake Transportation Disadvantaged i, vehicle purchas~q;~~ Project funªs s of the Commission;';;!:l' ission will when it has reached th I life, of record. nanced in whole or in part pursuant to this half of the Florida Commission for the ce with e regulations and statutes. Title to any in the name of the Grantee, subject to lien in favor uish all interest in the vehicles and equipment d at this time the Commission will satisfy its lien Accidents: Any ac:qident involving leased or purchased vehicles, or vehicles under contract between .~~·~~~portatJ9á coordinator and a transportation operator or coordination contractor paid in wpái'twitl'J.:trustfund money, must be reported to the Commission. Accidents involving a fatality or fatalities must be I"~ported to the Commission not more than 24 hours after the community transportation coordinator becom~s aware of the fatal accident. Any other accident, those not involving a fatality or fatalities, wìî11ôi\fer $1,000 in property damages, must be reported to the Commission not more than 72 hours after the community transportation coordinator becomes aware of the accident. Copies of any accident reports prepared or received by the community transportation coordinator as a result of any accident must be sent to the Commission upon receipt or preparation of the report. ,/eligible recipient of trip and equipment grant funds and no approve ommunity Transportation Coordinator, the capital equipment with use~l.lifep'\T,<.,~tlÌ these grant funds must be transferred to an eligible recipient in accordancðiv.:ith the CoÎIÌ.íñissionOs Capital Equipment Procedure or the Commission. 15.00 Plans and Specifications: In the event that this agreement involves the purchasing of capital equipment or major components thereof, upon the Commission's request the Grantee shall submit to the Commission, Trip & Equipment Grant Agreement 2005/2006 Fonn Rev. 04/01/05 Page 13 of 20 Pages \.I ...; certification that all such equipment meets or exceeds the requirements as identified in Exhibit "A". Failure to abide by this requirement shall be sufficient cause for nonpayment by the Commission as provided in Paragraph 8.23. 16.00 Contractual Indemnity: To the extent permitted by law, the Grantee shall indemnify, defend, save, and hold harmless the Commission and all their officers, agents or employees from all suits, ions, claims, demands, and liability of any nature whatsoever arising out of, because of, or due to breach of t4 ement by the Grantee or its subcontractors, agents or employees or due to any negligent act, or occurrenceéJf omissiqn or commission of the Grantee, its subcontractors, agents or employees. Neither the Grantee nor aIJ . s agent . I be liable under this article for damages arising out of injury or damage to persons or property direc resulting from the sole negligence of the Commission or any of their officers, agents or employees. The gree that tt.~ clause shall not waive the benefits or provisions of Section 768.28, Florid~,Statutes or any s provis!pR of law. Notwithstanding the foregoing, pursuant to Section 768.28, Florida tutes, no agency or s .. sionofthe state shall be required to indemnify, insure, or assume any liability fo mmission's negligen The Department, during any ~~~l ye, not expend money, incur any liability, or enter into any contract w' by its terms, invÒl~,fs the expenditure of money in excess of the amounts budgeted as available fo iture during suC" cal year. Any contract, verbal or written, made in violation of this subsectio and void d no money may be paid on such contract. The Department shall require a'§tatem~n~)comptroller of the Department that funds are available prior to ~~ing into any~~S?ncontrac other binding commitment of funds. Nothing herein contained shall prevent the makin of contracts for periods exceeding one year, but any contract so made shall be executory only fore value of the services to be rendered or agreed to be paid for in succeeding fiscal . ara h shall be incorporated verbatim in all contracts of the Department which are exess of twenty-five thousand dollars and having a term for a period of more than ment is contingent upon an 17.00 Appropriation of Funds: 17.10 The State of Florida's performance and(J annual appropriation by the Legislature. 17.20 Multi-Year Commitment: Wn Transportation (Department) and assigned administrative and fiscal accountability purp~~e , a term for a period of more ne year, th~ pro Florida Statutes, are hereb '. . n is created in the Florida Department of ørida Department of Transportation for e event t agreement is in excess of$25,000 and has s of ection 339. 135(7)(a) and Section 287.058, In the this Agreement is for more than one year, this Agreement may be renewed on a yearly basis for period of up to 2 years after the initial Agreement or for a period no longer than the term of the original Agreement, whichever period is longer, on the condition that renewals shall be contingent upon satisfactory performance evaluations by the Grantee and is subject to the availability of funds. The Commission's performance and obligation to pay under any multi-year Agreement is explicitly contingent upon an annual appropriation by the Legislature. Trip & Equipment Grant Agreement 2005/2006 Fonn Rev, 04/01105 Page 14 of20 Pages ." '-' ...., 18.00 Expiration of Agreement: The Grantee agrees to complete the Project on or before If the Grantee does not complete the Project within this time period, this agreement will expire unless an extension of the time period is granted to the Grantee in writing by the Chairperson ofthe Commission for the Transportation Disadvantaged or designee. Expiration of this agreement will be considered termination of the Project and the procedure established in Article 9.00 of this agreement shall be initiated. For the purpose of this Article, completion ofproject is defined as the latest date by which services may have been provi ed or equipment funds may have been expended or obligated under a purchase order, as provided in the projeç' escription (Exhibit "A"). Unless otherwise extended by the Commission, all reimbursement invoices must ffeceived..þy the Commission no later than 90 days after the expiration date of this agreement. 21.10 Vendors (in this document identifi iding goods and services to the Commission will receive payments in accordance with s tatutes. The parties hereto acknowledge Section 215.422, Florida Statutes; and heret5y a at the t in which the Commission is required to approve and inspect goods an rvices shall be c om â period not to exceed five (5) working days to a period not to exceed eleven ys¡~pon r of a proper invoice. The Florida Department of Transportation has 20 days to r payment (voucher) to the Department of Banking and Finance after receiving an approvedi~yoice fro e Commission. The 20 days are measured from the latter of the date the inY9içe is received or tñ~;goods or services are received, inspected, and approved. 19.00 Agreement Format: All words used herein in the singular form shall extend to words used in the plural form shall extend to and include the singular. All words used in to and include all genders. 20.00 Execution of Agreement: This agreement may be simul counterparts, each of which so executed shall be deemedJ' rigin constitute one in the same instrument. 21.00 Vendors and Subcontractors Rights: If a payment is not ayailåbl . in 40 daysâfter receipt of the invoice and receipt, inspection and approval of goods and services, a se <K~t penalty per day (as defined by Rule) will be due and payable, in ad~~~3~~it~0 the invoice;~ t to t .... Grantee. The interest penalty provision applies after a 35 day time pF1riod to health care prqyiders, as defined by rule. Interest penalties of less than one (1) dollar will not be ~ìiforced unless the Graritee requests payment. Invoices which have to be returned to a Grantee because of Vê~~21"~E~grrors;~11 result in a delay in the payment. The invoice payment requirements do not start until apt ¥\completed invoice is provided to the Commission. A Vendor Ombudsman has been established within the Department of Banking and Finance. The duties of this individúalin.Clude acting as an advocate for vendors who may be experiencing problems in obtaining timely payment(s) from the Commission. The Vendor Ombudsman may be contacted at (850) 410-9724. 21.20 Payment to Subcontractors: Payment by the Grantee to all subcontractors with approved third party contracts shall be in compliance with Section 287.0585, Florida Statutes. Each third party contract from the Grantee to a subcontractors for goods or services to be performed in whole or in part with Transportation Disadvantaged Trust Fund moneys, must contain the following statement: Trip & Equipment Grant Agreement 200512006 Form Rev, 04/01/05 Page 15 of20 Pages \..I 'wi When a contractor receives from a state agency any payment for contractual services, commodities, supplies, or construction contracts, except those construction contracts subject to the provisions of chapter 339, the contractor shall pay such moneys received to each subcontractor and supplier in proportion to the percentage of work completed by each subcontractor and supplier at the time of receipt of the payment. If the contractorreceives less than full payment, then the c tractor shall be required to disburse only the funds received on a pro rata basis with the contr~~~cjr, contractors, and suppliers, each receiving a prorated portion based on the amount due n the payment. If the contractor without reasonable cause fails to make payments req,' y this 'ction to subcontractors and suppliers within 7 working days after the receipt by trac. r offull()r ""~'., ' partial payment, the contractor shall pay to the subcontractors and suppliers a p . the amo~} of one-half of 1 percent of the amount due, per day, from th~ expiration of th . od allo~Fa herein for payment. Such penalty shall be in addition to actu . ayments owed and s t ~?Cðeed 15 percent of the outstanding balance' due. In addition to () s or penalties, a perso d not in compliance with any provision of this subsection may be or y the court to aketestitution for attorney's fees and all related costs to the aggr' or partment egal Affairs when it provides legal assistance pursuant to e Dep t of{{ al Affairs may provide legal assistance to subcontractors or '.. edings b à.gainst contractors under the provisions of this section. 22.00 Modification: This Agreement may n Commission. Trip & Equipment Grant Agreement 2005/2006 Fonn Rev. 04/01/05 Page 16 of20 Pages '-' .""" FM/JOB NO(S). CONTRACT NO. AGREEMENT DATE IN WITNES S WHEREOF, the parties hereto have caused these presents be executed, written. and year first above GRANTEE: COMMISSION FOR TH DISADV ANT AGED BY: BY: ,:~::_, ;,.-, TITLE: ee ATTEST: NOTARY or TITLE DA TE FUNDING APPROVED BY COMPTROLLER (SEE A IT ACHED ENCUMBRANCE FORM DEPARTMENT OF TRANSPORT A nON) Trip & Equipment Grant Agreement 200512006 Form Rev, 04/01105 Page 17 of 20 Pages - \...i "VII FM/JOB NO(S). CONTRACT NO. AGREEMENT DATE EXHIBIT II A II PROJECT DESCRIPTION AND RESPONSIBILITIES TRIP/EQUIPMENT This exhibit forms an integral part of that Grant Agreement, between the State of Transportation Disadvantaged and PROJECT LOCATION: ipment so sportation can be provided pter 427, Floç a Statutes, Rule 41-2, Florida plication and Policy Manual for the Trip & . ed on March 30, 2004. Services shall be . ated transportation system which has a 1. All proje>~quipment orv~hj9Ieš shall or exceed the applicable criteria set forth in the Florida Department of Tran, tion's Guidelines" o. Acquiring> ehicles on file with the Commission on July 1,2000 or criteria set forth by any o r federal, state, or local emment agency. COMMISSION: Trip & Equipment Grant Agreement 2005/2006 Form Rev. 04/01/05 Page 18 of 20 Pages ---- ~ ..., FM/JOB NO(S). CONTRACT NO. AGREEMENT DATE EXHIBIT "B" PROJECT BUDGET AND CASH FLOW This exhibit forms an integral part of that certain Grant Agreement between the Florida Disadvantaged and I. PROJECT COST: Estimated Project Cost shall conform to those eligible Costs as indica Florida Administrative Code, the most current Commission policies Equipment Grant for non-sponsored trips and/or capital equipmen purchased at the fares indicated in Exhibit B, Page 2 of2 attach to and by Chapter 427, Flo atutç$i'Rule 41-2, Application and Policyâlfor the Trip & 'sed on March 39, 20 . Trips shall be a part of this a eeinent. Non-sponsored Trips TOTAL n. SOURCE OF $ $ $ $ roject Cost -;',.~" $ III. DISBURSEMENT S<3Í1EDULE OF COMMISSION (State) FUNDS ( $ divided by 1000) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 02/03 FY 03/04 Trip & Equipment Grant Agreement 2005/2006 Fonn Rev, 04/01/05 Page 19 of 20 Pages --- "-" '" " FM/JOB NO(S). CONTRACT NO. AGREEMENT DATE EXHIBIT "C" TRIPfEQUIPMENT Submit invoices for goods an audit and post-audit thereof.' 5.97, Florida Statutes, and This exhibit forms an integral part of that certain Grant Agreement between Transportation Disadvantaged and THE GRANTEE SHALL RETAIN AND/OR SUBMIT THE FOL CERTIFICATIONS: DOCUMENTS: Submit copy of financial reporting packages of audits applicable Rules ofthe Auditor General to: Commission for the Transportation Dis 605 Suwannee Street, MS-49 Tallahassee, FL 32399-0450 tate of Floridå Auditor General oom 574, Claude Pepper Building st Madison Street assee, FL 32302-1450 ocumentation, in detail sufficient for a proper pre- supporting detailed documentation, in detail sufficient for a CERTIFICATIONS: Cert~~g~ti?n of Equiva.p~t" rvlce m rdance with the Commission's policy on the acquisition of vehicles as it p~~instòithe American~.!~ith Disabilt ìes Act, as amended. Said certification shall accompany any reimbursement ~~quest for vehicles and sh~l use the Commission approved format. \;~, <~IS: I1iê Grantee must certify to all third party contracts pursuant to Section 12.10 except that IS erebygnWted'for: 1. Cop~a:~~~ishing contractual services or commodities from a valid State or inter-governmental contract inclu~mg,ithe Memorandum of Agreement and Transportation Disadvantaged Service Plan as set forth in sectiori'287.042(2), Florida Statutes. 2. Contracts furnishing contractual services or commodities for an amount less than Category II as set forth in section 287.017(1)(b), Florida Statutes. 3, Contracts for consultant services for an amount less than Category I as set forth in section 287.017(1)(a), Florida Statutes. Trip & Equipment Grant Agreement 2005(2006 Fonn Rev, 04/01/05 Page 20 of 20 Pages "" ~ '-' '..1 AGENDA REOUEST ITEM NO: C-8b DATE: April 26, 2005 Regular [ ] Public Hearing [ ] Consent [X ] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Community Services Division PRESENTED BY: Jody Bonet, Transit Manager SUBJECT: Approval of the sub grant agreement between St. Lucie County and Council on Aging of St. Lucie, Inc., in the amount of $308,840 for a $154,420 Services Development Grant from the Florida Department of Transportation and $154,420 match from the transit MSTU. BACKGROUND: On November 23, 2004, the Board approved signing the Florida Department of Transportation Service Development Grant. This grant will provide funding to improve the efficiency of transit service in Port St. Lucie. 'the subgrant agreement authorizes Council on Aging of St. Lucie Inc. to provide the services. Since the grant requires a 50% match, the total amount dispersed to Council on Aging will be $308,840. FUNDS AVAIL: Funds will be available in FDOT in the Transportation Services account ( 001171-4910- 331421-400). PREVIOUS ACTION: On November 23,2004, the Board accepted the grant award from Florida Department of Transportation and approved Resolution 04-350 and the Budget Resolution 04-381 was approved by the BOCC on December 7, 2004. RECOMMENDATION: Staff recommends the Board approve the sub grant agreement for $308,840 and authorize the Chair of the Board of County Commissioners to sign all documents necessary to execute the agreement. COMMISSION ACTION: CONCURRENCE: ~ APPROVED [] DENIED [ ] OTHER Approved 5-0 Dou ·k County Attorney: x ~/ Coordination/Si2natures Management & Budget x ~r{,Ù ~urchasing, x Other: ~ Other: Originating Department: x Finance: x Check for copy only, if applicable , '- ~ COMMUNITY SERVICES MEMORANDUM #05- 83 TO: St. Lucie County Board of County Commissioners Jody Bonet, Transit Manager ,~ April 18, 2005 FROM: DATE: SUBJECT: Subgrant Agreement with Council on Aging for the Florida Department of Transportation Service Development Grant St. Lucie County Board of County Commissioners has several Sub grant Agreements with Council on Aging of St. Lucie Inc. (Council). The Council on Aging manages the transit system and implements many of the grants the County receives for operating and capital costs associated with providing transit to our residents. On November 23,2004 the Board authorized the acceptance of a $154,420 grant award from the Florida Department of Transportation and approval of Resolution 04-350. Since the County contracts with Council on Aging to provide transit services, a sub grant agreement is required authorizing COA to provide the service. The Transit MSTU will provide a $154,420 match to this grant so the sub grant agreement will reflect the total project cost of $308,840. Due to the congestion in Port St. Lucie, COA proposes to dedicate this grant toward operating a demand response bus in western Port St. Lucie and / or a bus near the Community Redevelopment Agency to connect with the U.S. 1 Connector routes. Council staff and County staff are working with Port St. Lucie to determine the best project for their community. The grant provides 50% funds from FDOT and the match will come from the Transit MSTU which is collected countywide. Budget Resolution 04-381 was approved on December 7, 2004 to set up the budget for this project. Staff Recommendation: Staff requests that the Chair sign the Sub grant Agreement with Council on Aging. ~ '- ~ SUBGRANT AGREEMENT THIS SUBGRANT AGREEMENT, made this day of , 2005, between ST. LUCIE COUNTY, a Political Subdivision of the State of Florida, hereinafter called the "County" , and COUNCIL ON AGING OF ST. LUCIE, INC., or its successors, executors, administrators, and assigns hereinafter called the "Council": IN CONSIDERATION of the mutual benefits received by each part, the parties mutually agree as follows: 1. The County shall disperse to the Council a subgrant in a total amount not to exceed three hundred and eight thousand, eight hundred and forty dollars ($308,840). Of this one hundred and fifty four thousand, four hundred and twenty dollars ($154,420.00) will be from the Transit Municipal Services Taxing Unit and one hundred and fifty four thousand, four hundred and twenty dollars ($154,420.00) pursuant to the Florida Department of Transportation, between the Florida Department of Transportation and the County, hereinafter referred to as' the "Grant Agreement". The parties hereby acknowledge and agree that the total amount of the award to the County under the Grant Agreement is one hundred and fifty four thousand, four hundred and twenty dollars ($154,420.00), to be used to provide funding to operate improved transit service in Port St. Lucie called the "Project". The Council shall submit requests for payment to the County in a form acceptable to the County and in accordance with the terms and conditions of this Agreement. 2. The subgrant shall be used only as set forth in this Agreement. The Recipient further agrees to comply with the terms and conditions of the Grant Agreement and any agreement between the County and the Federal Transit Administration pursuant to which the County receives funding for the Project, including but not limited to audit and safety certification requirements. A County property record number shall be affixed to any equipment purchased with the subgrant funds at a cost of one thousand dollars and 00/100 dollars ($1000. 00) or more. The Council agrees to coordinate with the County Purchasing Director in the purchase of any equipment pursuant to this Agreement. 3. The Council shall have internal controls adequate to safeguard the grant. 1 J '-' ....., 4. If the grant cannot be used or a subsequent audit reveals the grant was not used according to the Grant Agreement, the Grant Application, and/or this Agreement, any money not so used shall be reimbursed to the County. 5. The Council shall provide an audit, by a certified or duly licensed public accountant, of the expenditure of monies disbursed pursuant to this Agreement. In the al ternati ve and subject to prior written approval of the County Budget and Management Director, the Council may submit qualifying paid invoices in lieu of a certified audit. In addition, the Council shall provide the County with a copy of the Council's annual audit for each fiscal year during which the Council expends funds received pursuant to this Agreement. The Council shall submit all documents required under this paragraph within ninety (90) days after the end of its last fiscal year during which funds are expended under this Agreement. 6. The Council gives the County the right, until the expiration of three (3) years after expenditure of funds under this Agreement, to audit the use of the grant monies. Upon demand, the County shall have access to and the right to examine any directly pertinent books, documents, papers, and records of the Council involving transactions related to these grant monies. All required records shall be maintained until an audit is completed and all questions arising there from are resolved, or until the expiration of three (3) years after the expenditure of the funds. 7. The Council is and shall be an independent contractor, responsible to all parties for all of its acts or omissions and the County shall in no way be responsible for such acts or omission. The Council shall and will indemnify and hold harmless the County from and against any and all liability, claims, damages, expenses, fees, fines, penalties, suits, proceedings, and actions and cost of actions, including reasonable attorney's fees of any kind and nature arising or growing out or in any way connected with the use, occupations, administration or control of the above described services by the Councilor its agents, employees, customers, patrons or invitee, or resulting from injury to person or property, or a loss of life or property of any kind or nature whatsoever sustained during the term of this Agreement. The Council hereby acknowledges that the payments made under this Agreement include specific consideration for the indemnification provided herein. 8. The Council federal laws, rules Agreement, and the Application. agrees to comply with all local, and regulation, the terms of certifications accompanying state and the Grant the Grant 2 '-' ...., 9. All publications, media productions and exhibit graphics shall include the following statement: Sponsored in part by the Board of County Commissioners, St. Lucie County, Florida. 10. Any notice shall be in writing and sent registered or certified mail, postage and charges prepaid, and addressed to the parties at the following address: TO THE COUNTY: WITH COpy TO: St. Lucie County Administrator Administration Annex 2300 Virginia Avenue, 3rd Floor Fort Pierce, Florida 34982 St. Lucie County Attorney Administration Annex 2300 Virginia Avenue, 3rd Floor Fort Pierce, Florida 34982 TO THE COUNCIL: Council on Aging of St. Lucie, Inc. 2501 SW Bayshore Blvd. Port St. Lucie, Florida 34984 11. No amendment, modification or waiver of this Agreement shall be valid or effective unless in writing and signed by both parties and no waiver of any breach or condition of this Agreement shall be deemed to be a waiver of any other conditions or subsequent breach whether of like or different nature. If the County currently provides or subsequently provides any forms for agreement modification, the Council agrees to use said forms. 12. The Council represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder, as provided for in Florida Statutes 112.311 (2003) and as may be amended from time to time. The Council further represents that no person having any interest shall be employed for said performance. The Council shall promptly notify the County in writing by certified mail of all potential conflicts of interest prohibited by existing state law for any prospective business association, interest or other circumstance which may influence or appear to influence the Council's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Council may undertake and request an opinion of the County as to whether the association, interest or 3 ,-,. ..., circumstance would, in the opinion of the County, constitute a conflict of interest if entered into by the Council. The County agrees to notify the Council of its opinion by certified mail within thirty (30) days of receipt of notification by the Council. If, in the opinion of the County, the prospective business association, interest or circumstance would not constitute a conflict of interest by the Council, the County shall so state in the notification and shall, at his/her option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the County by the Council under the terms of this Agreement. 13. In the event of a dispute between the parties in connection with this Agreement, the parties agree to submit the disputed issue or issues to a mediator for non-binding mediation prior to filing a lawsuit. The parties shall agree on a mediator chosen from a list of certified mediators available from the Clerk of Court for St. Lucie County. The fee of the mediator shall be shared equally by the parties. To the extent allowed by law, the mediation process shall be confidential and the results of the mediation or any testimony or argument introduced at the mediation shall not be admissible as evidence in any subsequent proceeding concerning the disputed issue. 14. In the event it is necessary for either party to initiate legal action regarding this Agreement, venue shall be in the Nineteenth Judicial Circuit for St. Lucie County, Florida for claims under state law and the Southern District of Florida for any claims which are justiciable in federal court. 15. Except as otherwise provided, this Agreement shall be binding upon and shall insure to the benefit of the parties. 16. This Agreement embodies the whole understanding of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties hereto. [Remainder of page intentionally left blank.] 4 '-" ..., IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized officials as of the day and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY CHAIRMAN DEPUTY CLERK APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ATTEST: COUNCIL ON AGING OF ST. LUCIE, INC. BY: SECRETARY PRESIDENT (SEAL) g:\transportation/contract/PSLzonessubcontract 5 \ '-' ...., AGENDA REQUEST ITEM NO: % ~ DATE: April 26, 2005 Regular[ ] Public Hearing [ ] Consent [X ] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Veterans Service ICommunity Services PRESENTED BY: Jody Bonet, Transit Manager SUBJECT: Authorize the Chair to sign all federal forms associated with the five year grant contract for $454,440 from the U.S. Department of Housing and Urban Development for tenant rental assistance. BACKGROUND: Community Services, Veteran Services and the Treasure Coast Homeless Services Council, Inc. submitted a combined grant package to the U.S. Department of Housing and Urban Development. The $454,440 grant will provide rental assistance for fourteen one bedroom apartments that will benefit St. Lucie County's homeless, disabled, Veteran population for five years. There is no cash match required. The in-kind match will include case management services already provided by the Veterans Services, mental health assistance from New Horizons, and other services provided from the community that will assist these individuals to become independent. Since New Horizons and Martin County have partnered on the exact same program, New Horizons understand the match and reporting requirements and our Veteran Services handles similar reporting in their current job duties. FUNDS A V AIL: Local in-kind match will include services provided from Veterans Services, Community Services and New Horizons of the Treasure Coast. PREVIOUS ACTION: On July 13, 2004, the Board authorized the submission of the grant application. RECOMMENDATION: Staff recommends that the Board Authorize the Chair to sign all documents associated with the U.S. Department of Housing and Urban Development grant contract for $454,440. COMMISSION ACTION: ["f APPROVED [] DENIED [ ] OTHER CONCURRENCE: Approved 5-0 D County Attorney: x ~' . I /' µ' Coordination/Sie:natures Mllagement & Budget x ¡L.-'Sj) ~ Punhasing: x Oher: Oher: Originating Department: x Finance: x Check for copy only, if applicable -71.. ' '1. '-' ~ COMMUNITY SERVICES MEMORANDUM #05- 85 TO: St. Lucie County Board of County Commissioners FROM: Jody Bonet, Transit Manager DATE: April 18, 2005 SUBJECT: U.S. Department of Housing and Urban Development Shelter Plus Care - Tenant Rental Assistance Program On July 13, 2004, the Board authorized the submission of a grant to the U.S. Department of Housing and Urban Development for funds to assist with a tenant rental assistance program. The goal of the program is to help chronic homeless, disabled adults find a place to live and to get a job so they may become independent. The grant funds provide rental assistance for fourteen adults and as the client becomes more independent they cover a greater portion of their rent and utilities. Veterans Services will assist in this program by working with Veterans that could benefit from this assistance. In addition, Veterans Services will assist with the record keeping associated with this project. Since the Treasure Coast Homeless Service Council Inc. along with Martin and Indian River counties have been implementing Shelter Plus Care grant programs for several years, we will work closely with them to ensure that the County's record-keeping and procedures are consistent with HUD's requirements. Forms that need to be signed by the Chair include: · Grant Agreement page 3 of 3, · Disclosure of Lobbying Activities, · Direct Deposit Sign-up Form, · Release of Funds and Certification, · Access Authorization Form, and · Request Voucher for Grant Payment. In addition, staffhas to submit information on how the County conducts business in accordance with Core Values and Ethical Standards. The information in the Employee Handbook that covers this area will be included in the packet returned to HUD. Staff Recommendation: Staff requests that the Chair sign all documents associated with the grant contract. ..., '''.'''''I\iEN1To,o. -IrO ,y é:¡p III ~ :s* *10) " R ¡ "., ~ ~ DE'I~\P ~ U. S. Department of Housing a...,/rban Development Jacksonville Field Office Charles Bennett Federal Building 400 West Bay Street Suite 1015 Jacksonville, Florida 32202-4410 APR 1 2005 Paula Lewis 2300 Virginia Ave. Ft. Pierce, FL 34982 If'" f:'" f"o f" ~ '\ 'j tf ¡"''I', r'\ "~ ,.... L". ¡\ ., .", tr"jf ~ _. r-1; rynnl:: ~.I,J ',',.} Dear Ms. Lewis: r ,~,. "þ" ....., ('.... '" rEi,'! '-'Ui~~,,;,.c""IH ~ 1iI·"!ì'¡'¡¡~ a SUBJECT: Shelter Plus Care Program Project Number: FL29C409001 Project Identifier Number: FL 13166 Congratulations on your conditional selection for funding under the FY 2004 Shelter Plus Care Program. Addressing homelessness is one of the Department's top priorities and your project will make a significant contribution toward developing a continuum of care system in your community. This letter sets out the process by which you can receive your funding. Below are conditions or issues that were identified when your application was reviewed by the Department of Housing and Urban Development. If a condition is identified. it must be met before your grant can be executed. Issues, on the other hand, are concerns that we in the HUD Field Office will be reviewing as we ensure compliance with program requirements. If you have any questions about what any condition or issue means or how it might be resolved. please call the contact person listed at the end of this letter. Conditions: 1. Conducting business in accordance with Core Values and Ethical Standards Any applicant in FY 2004 that is awarded assistance under the Shelter Plus Care program is required to submit a copy of their organization's code of conduct. Before grant execution, please submit your organization's code of conduct and describe the methods will use to ensure that all Officers, employees and agents of your organization are aware of your code of conduct. The required contents of a Code of Conduct are found at 24 CFR 84.42. 2. Disclosure of Lobbying Activities, Form SF-LLL, was not submitted with the appl ication. The enclosed documents will permit the final processing of your grant: www.hud.!!ov espanol.hud.gov ,v - -- '-' ...., 1. Three copies of the Shelter Plus Care Grant Agreement. All copies must be signed and returned. 2. Financial Instructions with copies of the following forms, which are explained in the instructions: a. Three (3) copies of the LOCCSNRS Access Authorization Form (HUD 27054). b. One (1) copy of the Direct Deposit Form (SF-1199A). c. Copies of the LOCCSNRS Shelter Plus Care Request Voucher for Grant Payment (HUD-27053B). 3. Copies of HUD-7015.15 (Request for Release of Funds and Certification). This form certifies completion of the required environmental review by the responsible entity. It must be signed by an authorized official and returned to this office. HUD will not release grant funds if the recipient or any other party commits grant funds before the Field Office approves the Request for the Release of Funds. If you have any questions about how to proceed on your Shelter Plus Care grant, please contact Linda Shively at (904) 232-1777 extension 2106 or by email at Linda_Shively@hud.gov. We look forward to working with you. ~Sincerer;:.rs, Gary :?\y, ~::::f com~~rM: Planning and Development Division, 4HD Enclosures .. '-' ..." Page 1 of 3 Grant No. FL29C40900 1 Project Identification Number (PIN)_FL 13166 Official Contact Person _John Franklin Telephone & FAX No. _772-462-2375 Email Address Tax 10 No. _59-6000835 Project Location _St. Lucie County, FL 2004 SHELTER PLUS CARE AGREEMENT - New Proiects This Agreement is made by and between the United States Department of Housing and Urban Development (HUD) and St. Lucie County, FL (the "Recipient"). This Agreement will be governed by Subtitle F of Title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seQ. (the Act); the HUD Shelter Plus Care Program final rule codified at 24 CFR 582 ("the Rule") and the Notice of Fund Availability (NOFA), published on May 14, 2004 at 69 FR 26942 and 27497. The terms "Grant" or "Grant Funds" mean the funds for rental assistance that, except for funds for Section 8 moderate rehabilitation for single room occupancy dwellings for homeless individuals ("SRO"), are provided under this Agreement. The term "Application" means the application submission on the basis of which the Grant was approved by HUD, including the certifications, assurances, and any information or documentation required to meet any grant award conditions. The Application is incorporated herein as part of this Agreement; however, in the event of any conflict between the Application and any provision contained herein, this Shelter Plus Care Agreement shall control. The following are attached hereto and made a part hereof: l Exhibit 1 - The Shelter Plus Care Program Rule _X_Exhibit 2 - for Tenant-based Rental Assistance HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless HUD is otherwise advised in writing. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. . '-' .~ Page 2 of 3 Recipient agrees to conduct an ongoing assessment of the rental assistance and supportive services required by the participants in the program; to assure the adequate provisions of supportive services to the participants in the program; to be responsible for overall administration of this grant, including overseeing any subrecipients, contractors and subcontractors; and to comply with such other terms and conditions, including record keeping and reports (which must include racial and ethnic data on participants for program monitoring and evaluation purposes), as the Secretary may establish for purposes of carrying out the program in an effective and efficient manner. The recipient and project sponsor, if any, will not knowingly allow illegal activities in any unit assisted with S+C funds. A default shall consist of any use of Grant Funds for a purpose other than as authorized by this Agreement, noncompliance with the Act, Rule, any material breach of the Agreement, failure to expend Grant Funds in a timely manner, or misrepresentations in the Application submission which, if known by HUD, would have resulted in a grant not being provided. Upon due notice to the Recipient of the occurrence of any such default and the provision of a reasonable opportunity to respond, HUD may take one or more of the following actions: (a) direct the Recipient to submit progress schedules for completing approved activities; (b) issue a letter of warning advising the Recipient of the default, establishing a date by which corrective actions must be completed and putting the Recipient on notice that more serious actions will be taken if the default is not corrected or is repeated; (c) direct Recipient to establish and maintain a management plan that assigns responsibility for carrying out remedial actions; (d) direct the Recipient to suspend, discontinue or not incur costs for the affected activity; (e) reduce or recapture the grant; (f) direct the Recipient to reimburse the program accounts for costs inappropriately charged to the program; (g) continue the Grant with a substitute Recipient selected by HUD; (h) other appropriate action including, but not limited to, any remedial action legally available, such as affirmative litigation seeking declaratory judgment, specific performance, damages, temporary or permanent injunctions and any other available remedies. '-' ...., Page 3 of 3 No delay or omissions by HUD in exercising any right or remedy available to it under the Agreement shall impair any such right or remedy or constitute a waiver or acquiescence in any Recipient default. This Agreement constitutes the entire agreement between the parties hereto, and may be amended only in writing executed by HUD and the Recipient. More specifically, Recipient shall not change sponsor or population to be served, or make any other change inconsistent with the Application, without the prior approval of HUD. No change may be made to the project(s) nor any right, benefit, or advantage of the Recipient or Sponsor hereunder be assigned without-prior written approval of HUD. The effective date of the Agreement shall be the date of execution by HUD. HUD will recapture unobligated balances at the end of the grant period. By signing below, Recipients which are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development BY: (Signature) (Title) (Date) RECIPIENT (Name of Organization) BY: (Signature of Authorized Official) (Title) (Date) 1. Type of Federal Action: D a. contract b. grant c. cooperative agreement d.loan e, loan guarantee f. loan insurance 4. Name and Address of Reporting Entity: o Prime 0 Subawardee Tier . if known: '-' DISCLOSURE OF LOBBYING ACTIVITIES Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 See reverse for ublic burden disclosure. 2. Status of Federal Action: 3. Report Type: D a. bid/offer/application D a. initial filing b. initial award b. material change c. post-award For Material Change Only: year quarter date of last report ..." Approved by OMS 0348-0046 5. If Reporting Entity in No.4 is a Subawardee, Enter Name and Address of Prime: Con ressional District. if known: 6. Federal Department/Agency: Con ressional District. if known: 7. Federal Program Name/Description: CFDA Number, if applicable: 10. a. Name and Address of Lobbying Registrant (if individual, last name, first name, MI): 9. Award Amount, if known: $ b. Individuals Peñorming Services (including address if different from No. 10a) (last name, first name, MI): 8. Federal Action Number, if known: 11 Information requested through this form is authorized by title 31 U.S.C. section . 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C, 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less that $10,000 and not more than $100,000 for each such failure. Signature: Print Name: Date: Authorized for Local Reproduction Standard Form LLL (Rev, 7-97) '-r' ..., INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U,S,C, section 1352. The filing of a form is required for each payment or agreementto make paymentto any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employeeof a Member of Congress in connection with a covered Federal action, Complete all items that apply for both the initial filing and material change report, Refer to the implementing guidance published by the Office of Management and Budget for additional information, 1, Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action, 2, Identify the status of the covered Federal action, 3, Identify the appropriate classification of this report, If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred, Enter the date of the last previously submitted report by this reporting entity for this covered Federal action, 4, Enter the full name, address, city, State and zip code of the reporting entity, Include Congressional District, if known, Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee,e.g" the first subawardee of the prime is the 1 st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants, 5, If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known, 6, Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known, For example, Department of Transportation, United States Coast Guard, 7, Enter the Federal program name or description for the covered Federal action (item 1), If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments, 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e,g" Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g" "RFP-DE-90-001," 9, For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5, 1 0, (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a), Enter Last Name, First Name, and Middle Initial (MI), 11, The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number, The valid OMB control number for this information collection is OMB No, 0348-0046, Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information, Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Managementand Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503, - '-' ....." Standard Form 1199A (EG) (R.. June 1987) Prescribed by Treasury Department Treasury Dept. Cir 1076 OMB No. 1510-0007 DIRECT DEPOSIT SIGN-UP FORM DIRECTIONS . To sign up for Direct Deposit, the payee is to read the back of this form . The claim number and type of payment are printed on Government and fill in the information requested in Sections 1 and 2, Then take or checks, (See the sample check on the back of this form.) This mail this form to the financial institution. The financial institution will information is also stated on beneficiary/annuitant award letters and verify the information in Sections 1 and 2, and will complete Section 3. other documents from the Government agency. The completed form will be returned to the Government agency identified below, . A separate form must be completed for each type of payment to be sent by Direct Deposit. . Payees must keep the Government agency informed of any address changes in order to receive important information about benefits and to remain qualified for payments. A NAME OF PAYEE (last, first, middle initial) D TYPE OF DEPOSITOR ACCOUNTD CHECKING D SAVINGS E DEPOSITOR ACCOUNT NUMBER ADDRESS (street, route, P.O, Box, APO/FPO) I I I I I I I I I I I I I I I I I I CITY STATE ZIP CODE F TYPE OF PAYMENT (Check only one) o Social Security o Fed, SalarylMil. Civilian Pay TELEPHONE NUMBER o Supplemental Security Income o Mil. Active o Railroad Retirement o Mil. Retire, AREA CODE o Civil Service Retirement (OPM) o Mil. Survivor B NAME OF PERSON(S) ENTITLED TO PAYMENT o VA Compensation or Pension o Other (specify) C CLAIM OR PAYROLL ID NUMBER G THIS BOX FOR ALLOTMENT OF PAYMENT ONLY (if applicable) TYPE \ AMOUNT Prefix Suffix PA YEElJOINT PAYEE CERTIFICATION JOINT ACCOUNT HOLDERS' CERTIFICATION (optional) I certify that I am entitled to the payment identified above, and that I have I certify that I have read and understood the back of this form, read and understood the back of this form. In signing this form, I including the SPECIAL NOTICE TO JOINT ACCOUNT HOLDERS. authorize my payment to be sent to the financial institution named below to be deposited to the designated account. SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SECTION 1 (TO BE COMPLETED BY PA YEE) SECTION 2 (TO BE COMPLETED BY PA YEE OR FINANCIAL INSTITUTION) GOVERNMENT AGENCY NAME GOVERNMENT AGENCY ADDRESS CHARLES BENNETT FEDERAL BUILDING US DEPT. OF HUD 400 W. BAY ST. SUITE 1015 JACKSONVILLE FL 32202 NAME AND ADDRESS OF FINANCIAL INSTITUTION ROUTING NUMBER CHECK DIGIT DDDDODDD D DEPOSITOR ACCOUNT TITLE FINANCIAL INSTITUTION CERTIFICATION I confirm the identity of the above-named payee(s) and the account number and title. As representative of the above-named financial institution, I certify that the financial institution agrees to receive and deposit the payment identified above in accordance with 31 CFR Parts 240, 209, and 210. PRINT OR TYPE REPRESENTATIVE'S NAME I SIGNATURE OF REPRESENTATIVE TTELEPHONE NUMBER I DATE SECTION 3 (TO BE COMPLETED BY FINANCIAL INSTITUTION) Financial institutions should relerto the GREEN BOOK lor further instructions, THE FINANCIAL INSTITUTION SHOULD MAIL THE COMPLETED FORM TO THE GOVERNMENT AGENCY IDENTIFIED ABOVE. NSN 7540-01·058·0224 GOVERNMENT AGENCY COpy . t 199-207 Designed using Pertorm Pro, WHS/DIOR, Mar 97 \w ~ Standard Form 1199A (EG) (Rev June 1987) Prescribed by Treasury Department Treasury Dept. Cir 1076 OMBNo.1510.Q007 DIRECT DEPOSIT SIGN-UP FORM DIRECTIONS . To sign up for Direct Deposit, the payee is to read the back of this form . The claim number and type of payment are printed on Government and fill in the information requested in Sections 1 and 2, Then take or checks, (See the sample check on the back of this form,) This mail this form to the financial institution, The financial institution will information is also stated on beneficiary/annuitant award letters and verify the information in Sections 1 and 2, and will complete Section 3. other documents from the Government agency. The completed form will be returned to the Government agency identified below, . A separate form must be completed for each type of payment to be sent by Direct Deposit. . Payees must keep the Government agency informed of any address changes in order to receive important information about benefits and to remain qualified for payments, A NAME OF PAYEE (last, first, middle initial) D TYPE OF DEPOSITOR ACCOUNTD CHECKING D SAVINGS E DEPOSITOR ACCOUNT NUMBER ADDRESS (street, route, P,O, Box, APO/FPO) I I I I I I I I I I I I I I I I I I CITY STATE ZI P CODE F TYPE OF PAYMENT (Check only one) o Socia I Security o Fed. SalarylMil. Civilian Pay TELEPHONE NUMBER o Supplemental Security Income o Mil. Active o Railroad Retirement o Mil. Retire, AREA CODE o Civil Service Retirement (OPM) o Mil. Survivor B NAME OF PERSON(S) ENTITLED TO PAYMENT o VA Compensation or Pension o Other (specify) C CLAIM OR PAYROLL ID NUMBER G THIS BOX FOR ALLOTMENT OF PAYMENT ONLY (if applicable) TYPE I AMOUNT Prefix Suffix PAYEEIJOINT PAYEE CERTIFICATION JOINT ACCOUNT HOLDERS' CERTIFICATION (optional) I certify that I am entitled to the payment identified above, and that I have I certify that I have read and understood the back of this form, read and understood the back of this form. In signing this form, I including the SPECIAL NOTICE TO JOINT ACCOUNT HOLDERS, authorize my payment to be sent to the financial institution named below to be deposited to the designated account. SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SECTION 1 (TO BE COMPLETED BY PA YEE) SECTION 2 (TO BE COMPLETED BY PA YEE OR FINANCIAL INSTITUTION) GOVERNMENT AGENCY NAME GOVERNMENT AGENCY ADDRESS CHARLES BENNETT FEDERAL BUILDING 400 W. BAY ST. SUITE 1015 JACKSONVILLE FL 32202 US DEPT. OF HUD NAME AND ADDRESS OF FINANCIAL INSTITUTION ROUTING NUMBER CHECK DIGIT DDDDODDD D DEPOSITOR ACCOUNT TITLE FINANCIAL INSTITUTION CERTIFICATION I confirm the identity of the above-named payee(s) and the account number and title, As representative of the above-named financial institution, I certify that the financial institution agrees to receive and deposit the payment identified above in accordance with 31 CFR Parts 240, 209, and 210, PRINT OR TYPE REPRESENTATIVE'S NAME I SIGNATURE OF REPRESENTATIVE I TELEPHONE NUMBER I DATE SECTION 3 (TO BE COMPLETED BY FINANCIAL INSTITUTION) Financial institutions should refer to the GRE EN BOOK for further instructions. THE FINANCIAL INSTITUTION SHOULD MAIL THE COMPLETED FORM TO THE GOVERNMENT AGENCY IDENTIFIED ABOVE, NSN 7540-01-C68·0224 FINANCIAL INSTITUTION COPY 1199-207 Designed using Perform Pro. \lllliS/DIOR, Mar 97 '-" ..., Standard Form 1199A (EG) (Rev. June 1987) Prescribed by Treasury Department Treasury Dept. Cir. 1076 OMB No. 1510.{)007 DIRECT DEPOSIT SIGN-UP FORM DIRECTIONS . To sign up for Direct Deposit, the payee is to read the back of this form . The claim number and type of payment are printed on Government and fill in the information requested in Sections 1 and 2, Then take or checks. (See the sample check on the back of this form.) This mail this form to the financial institution, The financial institution will information is also stated on beneficiary/annuitant award letters and verify the information in Sections 1 and 2, and will complete Section 3. other documents from the Government agency. The completed form will be returned to the Government agency Identified below. . A separate form must be completed for each type of payment to be sent by Direct Deposit. . Payees must keep the Government agency informed of any address changes in order to receive important information about benefits and to remain qualified for payments, SECTION 1 (TO BE COMPLETED BY PA YEE) A NAME OF PAYEE (last, first, middle initial) D lYPE OF DEPOSITOR ACCOUNTD CHECKING D SAVINGS E DEPOSITOR ACCOUNT NUMBER ADDRESS (street, route, PO, Box, APO/FPO) I I 1 I I I I I I I I I I I I I I I CllY STATE ZIP CODE F lYPE OF PAYMENT (Check only one) o Social Security o Fed, SalarylMiI. Civilian Pay TELEPHONE NUMBER o Supplemental Security Income o Mil. Active o Railroad Retirement o Mil. Retire, AREA CODE o Civil Service Retirement (OPM) o Mil. Survivor 8 NAME OF PERSON(S) ENTITLED TO PAYMENT o VA Compensation or Pension o Other (specify) C CLAIM OR PAYROLL 10 NUMBER G THIS BOX FOR ALLOTMENT OF PAYMENT ONLY (if applicable) lYPE ¡AMOUNT Prefix Suffix PAYEEIJOINT PAYEE CERTIFICATION JOINT ACCOUNT HOLDERS' CERTIFICATION (optional) I certify that I am entitled to the payment identified above, and that I have I certify that I have read and understood the back of this form, read and understood the back of this form. In signing this form, I including the SPECIAL NOTICE TO JOINT ACCOUNT HOLDERS. authorize my payment to be sent to the financial institution named below to be deposited to the designated account. SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SIGNATURE DATE SECTION 2 (TO BE COMPLETED BY PA YEE OR FINANCIAL INSTITUTION) GOVERNMENT AGENCY NAME GOVERNMENT AGENCY ADDRESS CHARLES BENNETT FEDERAL BUILDING US DEPT. OF HUD 400 W. BAY ST. SUITE 1015 JACKSONVILLE FL 32202 SECTION 3 (TO BE COMPLETED BY FINANCIAL INSTITUTION) NAME AND ADDRESS OF FINANCIAL INSTITUTION ROUTING NUMBER CHECK DIGIT DDDDODDD D DEPOSITOR ACCOUNT TITLE FINANCIAL INSTITUTION CERTIFICATION I confirm the identity of the above-named payee(s) and the account number and title. As representative of the above-named financial institution, I certify that the financial institution agrees to receive and deposit the payment identified above in accordance with 31 CFR Parts 240, 209, and 210. PRINT OR lYPE REPRESENTATIVE'S NAME I SIGNATURE OF REPRESENTATIVE I TELEPHONE NUMBER I DATE Financial instilulions should refer to the GREEN BOOK for further instructions. THE FINANCIAL INSTITUTION SHOULD MAIL THE COMPLETED FORM TO THE GOVERNMENT AGENCY IDENTIFIED ABOVE, NSN 7540·01·058·0224 PA YEE COPY 1199-207 Designed using Perform Pro. 'M1S1DIOR. Mar 97 SF 1199A (Back) '-' .." BURDEN ESTIMATE STATEMENT The estimated average burden associated with this collection of information is 1 0 minutes per respondent or recordkeeper, depending on individual circumstances, Comments concerning the accuracy of this burden estimate and suggestions for reducing this burden should be directed to the Financial Management Service, Facilities Management Division, Property & Supply Section, Room 8-101, 3700 East-West Highway, Hyattsville, MD 20782 or the Office of Management and Budget, Paperwork Reduction Project (1510-0007), Washington, D,C, 20503, PLEASE READ THIS CAREFULLY All information on this form, including the individual claim number, is required under 31 USC 3322, 31 CFR 209 and/or 210. The information is confidential and is needed to ,prove entitlement to payments, The information will be used to process payment data from the Federal agency to the financial institution and/or its agent. Failure to provide the requested information may affect the processing of this form and may delay or prevent the receipt of payments through the Direct Deposit/Electronic Funds Transfer Program, INFORMATION FOUND ON CHECKS Most of the information needed to complete boxes A, C, and F in Section 1 is printed on your government check: ® Be sure that payee's name is written exactly as it ap- pears on the check, Be sure current address is shown, . © Claim numbers and suffixes are printed here on checks beneath the date for the type of payment shown here, Check the Green Book for the location of prefixes and suffixes for other types of payments, ® Type of payment is printed to the left of the amount Check No. 0000 415785 Pay to ( the order of ® )~ DOLLARS CTS I $·..·100 18 NOT NEGOTIABLE ':00000518': 041571926" SPECIAL NOTICE TO JOINT ACCOUNT HOLDERS Joint account holders should immediately advise both the Government agency and the financial institution of the death of a beneficiary, Funds deposited after the date of death or ineligibility, except for salary payments, are to be returned to the Government agency, The Government agency will then make a determination regarding survivor rights, calculate survivor benefit payments, if any, and begin payments, CANCELLA TION The agreement represented by this authorization remains in effect until cancelled by the recipient by notice to the Federal agency or by the death or legal incapacity of the recipient. Upon cancellation by the recipient, the recipient should notify the receiving financial institution that he/she is doing so. The agreement represented by this authorization may be cancelled by the financial institution by providing the recipient a written notice 30 days in advance of the cancellation date, The recipient must immediately advise the Federal agency if the authorization is cancelled by the financial institution. The financial institution cannot cancel the authorization by advice to the Government agency. CHANGING RECEIVING FINANCIAL INSTITUTIONS The payee's Direct Deposit will continue to be received by the selected financial institution until the Government agency is notified by the payee that the payee wishes to change the financial institution receiving the Direct Deposit. To effect this change, the payee will complete a new SF 1199A at the newly selected financial institution. It is recommended that the payee maintain accounts at both financial institutions until the transition is complete, i.e. after the new financial institution receives the payee's Direct Deposit payment. FALSE STATEMENTS OR FRAUDULENT CLAIMS Federal law provides a fine of not more than $10,000 or imprisonment for not more than five (5) years or both for presenting a false statement or making a fraudulent claim. Request for Releas~f Funds and Certification U.S. Department of Housing and Urban Development Office of Community Planning and Development 'wi OMS No, 2506-0087 (exp, 12/31/2007) This form is to be used by Responsible Entities and Recipients (as defined in 24 CFR 58.2) when requesting the release of funds, and requesting the authority to use such funds, for HUD programs identified by statutes that provide for the assumption of the environmental review responsibility by units of general local government and States, Public reporting burden forthis collection of information is estimated to average 36 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless that collection displays a valid OMS control number, Part 1. Program Description and Request for Release of Funds (to be completed by Responsible Entity) 1, Program Title(s) 2. HUD/State Identification Number 3. Recipient Identification Number (optional) 4, OMS Catalog Number(s) 5, Name and address of responsible entity 6. For information about this request, contact (name & phone number) 7, Name and address of recipient (if different than responsible entity) 8, HUD or State Agency and office unit to receive request The recipient(s) of assistance under the program(s) listed above requests the release offunds and removal of environmental grant conditions governing the use of the assistance for the following 9, Program Activity(ies)/Project Name(s) 10. Location (Street address, city, county, State) 11. Program Activity/Project Description Previous editions are obsolete form HUD-7015,15 (1/99) ~ ~ Part 2. Environmental Certìfiéation (to be completed by responsible entity) With reference to the above Program Activity(ies)/Project(s), I, the undersigned officer of the responsible entity, certify that: 1, The responsible entity has fully carried out its responsibilities for environmental review, decision-making and action pertaining to the project(s) named above, 2. The responsible entity has assumed responsibility for and complied with and will continue to comply with, the National Environmental Policy Act of 1969, as amended, and the environmental procedures, permit requirements and statutory obligations of the laws cited in 24 CFR 58,5; and also agrees to comply with the authorities in 24 CFR 58.6 and applicable State and local laws, 3. After considering the type and degree of environmental effects identified by the environmental review completed for the proposed project described in Part 1 of this request, I have found that the proposal 0 did 0 did not require the preparation and dissemination of an environmental impact statement. 4, The responsible entity has disseminated and/or published in the manner prescribed by 24 CFR 58.43 and 58.55 a notice to the public in accordance with 24 CFR 58,70 and as evidenced by the attached copy (copies) or evidence of posting and mailing procedure. 5, The dates for all statutory and regulatory time periods for review, comment or other action are in compliance with procedures and requirements of 24 CFR Part 58. 6. In accordance with 24 CFR 58.71 (b), the responsible entity will advise the recipient (if different from the responsible entity) of any special environmental conditions that must be adhered to in carrying out the project. As the duly designated certifying official of the responsible entity, I also certify that: 7. I am authorized to and do consent to assume the status of Federal official under the National Environmental Policy Act of 1969 and each provision of law designated in the 24 CFR 58.5 list of NEP A-related authorities insofar as the provisions of these laws apply to the HUD responsibili ties for environmental review, decision-making and action that have been assumed by the responsible entity, 8. I am authorized to and do accept, on behalf of the recipient personally, the jurisdiction of the Federal courts for the enforcement of all these responsibilities, in my capacity as certifying officer of the responsible entity, Signature of Certifying Officer of the Responsible Entity Title of Certifying Officer Date signed X Address of Certifying Officer Part 3. To be completed when the Recipient is not the Responsible Entity The recipient requests the release offunds forthe programs and activities identified in Part 1 and agrees to abide by the special conditions, procedures and requirements of the environmental review and to advise the responsible entity of any proposed change in the scope of the project or any change in environmental conditions in accordance with 24 CFR 58.71(b), Signature of Authorized Officer of the Recipient Title of Authorized Officer Date signed X Warning: HUD will prosecute false claims and statements, Conviction may result in criminal andlorcivil penalties, (18 U.S,C. 1001, 1010, 1012; 31 U,S,C, 3729, 3802) Previous editions are obsolete form HUD-7D15.15 (1/99) LOCCS Voice Response System Access Authorization '-" U.S. Department of Housing and Urban Development ~MB Approval No, 2535-0102 (exp, 03/31/2007) See Instructions, Public Burden, and Privacy Act statements on back before completing this form This form is to be approved by the recipient's (or grantee's) chief executive officer, For new users and reinstate users, retain a copy and send a notarized original and one copy to your local HUO Field Office for review, The Field Office will lorward the original form I to: U.S. Dept. of Housing and Urban Development Chief Financial Officer, FYM PO Box 23774 Washington, DC 20026·3774 For Overnight delivery send to: Chief Financial Officer, FYM 451 7th Street SW Room 3114 Washington, DC 20410 1- Type of Function (mark one) 2a. User ID (Please leave blank) 2b, Social Security Number (SSN) 1 0 New User 50 Add new Program Area or Tax 10 (CFO USE ONLY) (mandatory) 2 0 Reinstate User 60 Change Tax 10 3 0 Terminate User 70 Change Address 4 0 Reset Password lor active users 80 Resend User-IO 3. Authorized User's Name (last, first, mi) Print or Type Title (mandatory) Office Telephone No. (include area code) Complete Mailing Address E-Mail address (if available) 4. Recipient Organization lor which Authority is being Requested Tax ID Organization's Name I, TaxlD Organization's Name Tax ID Organization's Name 5c, Q = Query Only 5a,LOCCS Program Area 5b, Program Name D = Project Orawdown S = Project Set-Up (HOME, HOP3)' A = Admin. Orawdown (HOME, HOP3) 6. Authorized User's Signature I Date (mm/dd/yyyy) I authorize the person identified above to access LOCCS via the Voice Response System, 7, Approved by name (Last, First, Mi,) Print or Type Office Telephone Number (include area code) 8, Notary (must be different from user and approving official) (Seal, Signature, and Date Notarized (mm/dd/yyyy) Title (mandatory) Social Security Number (mandatory) Complete Mailing Address E-Mail address (if available) Approving Official's Signature Date (mm/dd/yyyy) Warning: HUD will prosecute false claims and statements, Conviction may result in criminal and/or civil penalties, (18 U,S.C. 1001, 1010, 1012; 31 U,S,C, 3729. 3802) Previous editions are obsolete, Page 1 01 1 form HUD·27054 (06/2003) '-' ~ Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMS control number. HUD implemented the Line of Credit Control SystemNoice Response System (LOeCSNRS) to process requests for payments to grantees, Grant recipients fill out a voucher form for the applicable HUD program with all the necessary information prior to making a telephone call using a touch tone telephone to initiate the drawdown process, The grantee will be prompted for entering the information and for confirming information that is spoken back by the VRS simulated voice, This information is required to obtain benefits under the U.S. Housing Act of 1937, as amended. The information requested does not lend itself to confidentiality, Privacy Act Statement: Public Law 97-255, Financial Integrity Act, 31 u,s,e, 3512, authorizes the Department of Housing and Urban Develop- ment (HUD) to collect all the information which will be used by HUD' to protect disbursement data from fraudulent actions. The Housing and Com- munity Development Act of 1987, 42 U.S.C.3543 authorizes HUD to collect the SSN, The purpose of the data is to safeguard the Line of Credit Control System (LOCCS) from unauthorized access. The data are used to ensure that individuals who no longer require access to LaCeS have their access capability promptly deleted, Provision of the SSN is mandatory, HUD uses it as a unique identifier for safeguarding the LOCCS from unauthorized access. This information will not be otherwise disclosed or released outside of HUD, except as permitted or required by law, Failure to provide the information requested on the form may delay the processing of your approval for access to LOCCS, Instructions for the LOCCS Voice Response Access Authorization Security Form 1, Type of Function: (I) New User: User does not currently have a LOCCS user ID. Form must be notarized with original signatures. (2) Reinstate User: Used to renew the user's access autho- rization in LOCCS. Form must be notarized with original signatures, (3) Terminate User: will immediately terminate the usÚ's access authorizations in LOCCS. (4) Reset Password for active users: A temporary pass- word will be mailed back to the user to inform him/her of the reset password's value. The user will be required to change the password on the next access to LOCCS. (5) Add new Program Area or Tax ID: User has a current user ID and will be increasing access capability. (6) Change Tax ID: User has a current ID and will be changing the Tax ID. This function is not to be used to change approving official, or substitute a user. Contact Field Office contact for procedures. (7) Change Address: User is changing the current mailing address. (8) Resend User-ID. User has no knowledge of existing User-JD 2 a, User ID: This block will be filled in by the LOCCS Security Officer for all ID's. b, Social Security Number: Mandatory. Used to preclude duplicate issuance of authorization for the same person. See the Privacy Act Statement above. [Do not user Federal Tax ID Number] 3. User Information: All fields are mandatory. Failure to enter any of these fields will cause the security request to be rejected. Enter the user's last name, first name, and middle initial. Enter the user's office phone number. Include the area code, Enter user's mailing address, city, State and zip code. 4. Recipient Organization for which Authority is being re- quested. This will identify the organization the user will be representing. Enter the organization's Tax ID and organiza- tion name. 5. Program Authority. Identify the HUD program(s) this user will be authorized to access for the recipient organization and then enter the corresponding code(s)/name(s). [Program Office should provide this information.] a.lb. Contact your local HUD Field Office for the appropriate 3 or 4-character LOCCS Program Area/Name c. Enter either "Q" for Query only access, "D" for Project Drawdown access. Users who select Project Drawdown access, Project Set-Up access, or Administrative Drawdown access will automatically receive Query access, Persons who have Project Set-Up Authority for a given Tax ID cannot also have Project Drawdown Authority for the same Tax JD, "S" and "A" are reserved for use with the HOME and HOPE Programs, 6. Signature. The signature for whom access is being re- quested and the date (mm/dd/yyyy) this authorization was signed, 7. Approval. Enter the name, title, SSN (social security num- ber), office phone, office address, signature and date (mm/ dd/yyyy) of the approving official representing the recipient organization. Approving officials cannot approve them- selves for access to the system, and must be the user's supervisor. 8. Notary. Must be different from user and approving official. Seal and signature of the official who notarizes this form and date (mm/dd/yyyy). Notary should notarize both signatures. Notary is only required for new user and reinstate user. Previous editions are obsolete. form HUD-27054 (06/2003) Page i LOCCS Voice Response System Access Authorization ''-'' U.S. Department of Housing and Urban Development ~MB Approval No. 2535-0102 (exp. 03/31/2007) See Instructions, Public Burden, and Privacy Act statements on back before completing this form This form is to be approved by the recipient's (or grantee's) chief executive officer, For new users and reinstate users, retain a copy and send a notarized original and one copy to your local HUO Field Office for review. The Field Office will forward the original form f to: U.S. Dept. of Housing and Urban Development Chief Financial Officer, FYM PO Box 23774 Washington, DC 20026-3774 For Overnight delivery send to: Chief Financial Officer, FYM 451 7th Street SW Room 3114 Washington, DC 20410 1. Type of Function (mark one) 2a. User ID (Please leave blank) 2b. Social Security Number (SSN) 1 0 New User 50 Add new Program Area or Tax 10 (CFO USE ONLY) (mandatory) 2 0 Reinstate User 60 Change Tax 10 3 0 Terminate User 70 Change Address 4 0 Reset Password for active users 80 Resend User-IO 3. Authorized User's Name (last, first, mi) Print or Type Title (mandatory) Office Telephone No. (include area code) Complete Mailing Address E-Mail address (if available) 4, Recipient Organization for which Authority is being Requested Tax ID Organization's Name TaxlD Organization's Name Tax 10 Organization's Name 5c. Q = Query Only Sa, LOCeS Program Area 5b, Program Name D = Project Orawdown S = Project Set-Up (HOME, HOP3) A = Admin, Orawdown (HOME, HOP3) 6. Authorized User's Signature I Date (mm/dd/yyyy) I authorize the person identified above to access LOCCS via the Voice Response System. 7. Approved by name (Last, First, Mi.) Print or Type Office Telephone Number (include area code) 8. Notary (must be different from user and approving official) (Seal, Signature, and Date Notarized (mm/dd/yyyy) Title (mandatory) Social Security Number (mandatory) Complete Mailing Address E-Mail address (if available) Approving Official's Signature Date (mm/dd/yyyy) Warning: HUD will prosecute false claims and statements. Conviction may result in criminal andlor civil penalties. (18 U,S.C, 1001, 1010, 1012; 31 u,s,e, 3729, 3802) Previous editions are obsolete, Page 1 of 1 form HUD-27054 (06/2003) '-' ...., Public reporting burden for this collection of information is estimated to average 10 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMS control number, HUD implemented the Line of Credit Control SystemNoice Response System (LOCCSNRS) to process requests for payments to grantees, Grant recipients fill out a voucher form for the applicable HUD program with all the necessary information prior to making a telephone call using a touch tone telephone to initiate the drawdown process, The grantee will be prompted for entering the information and for confirming information that is spoken back by the VRS simulated voice, This information is required to obtain benefits under the U,S, Housing Act of 1937, as amended. The information requested does not lend itself to confidentiality, Privacy Act Statement: Public Law 97-255, Financial Integrity Act, 31 U.S,C. 3512, authorizes the Department of Housing and Urban Develop- ment (HUD) to collect all the information which will be used by HUD to protect disbursement data from fraudulent actions. The Housing and Com- munity Development Act of 1987, 42 U,S,C.3543 authorizes HUD to collect the SSN. The purpose of the data is to safeguard the Line of Credit Control System (LOCCS) from unauthorized access. The data are used to ensure that individuals who no longer require access to LOCCS have their access capability promptly deleted, Provision of the SSN is mandatory, HUD uses it as a unique identifier for safeguarding the LOCCS from unauthorized access. This information will not be otherwise disclosed or released outside of HUD, except as permitted or required by law. Failure to provide the information requested on the form may delay the processing of your approval for access to LOCCS, Instructions for the LOCCS Voice Response Access Authorization Security Form 1. Type of Function: (1) New User: User does not currently have a LOCCS user ID, Form must be notarized with original signatures. (2) Reinstate User: Used to renew the user's access autho- rization in LOCCS. Form must be notarized with original signatures. (3) Terminate User: will immediately terminate the user's access authorizations in LOCCS, (4) Reset Password for active users: A temporary pass- word will be mailed back to the user to inform him/her of the reset password's value. The user will be required to change the password on the next access to LOCCS. (5) Add new Program Area or Tax ID: User has a current user 10 and will be increasing access capability. (6) Change Tax ID: User has a current ID and will be changing the Tax ID. This function is not to be used to change approving official, or substitute a user. Contact Field Office contact for procedures. (7) Change Address: User is changing the current mailing address. (8) Resend User-ID. User has no knowledge of existing User-ID 2 a, User ID: This block will be filled in by the LOCCS Security Officer for all ID's. b. Social Security Number: Mandatory. Used to preclude duplicate issuance of authorization for the same person. See the Privacy Act Statement above, [Do not user Federal Tax ID Number] 3. User Information: All fields are mandatory. Failure to enter any of these fields will cause the security request to be rejected, Enter the user's last name, first name, and middle initial. Enter the user's office phone number. Include the area code. Enter user's mailing address, city, State and zip code. 4, Recipient Organization for which Authority is being re- quested, This will identify the organization the user will be representing, Enter the organization's Tax 10 and organiza- tion name. 5, Program Authority. Identify the HUD program(s) this user will be authorized to access for the recipient organization and then enter the corresponding code(s)/name(s). [Program . Office should provide this information.] a.lb, Contact your local HUD Field Office forthe appropriate 3 or 4-character LOCCS Program Area/Name c. Enter either "Q" for Query only access, "D" for Project Drawdown access. Users who select Project Drawdown access, Project Set-Up access, or Administrative Drawdown access will automatically receive Query access, Persons who have Project Set-Up Authority for a given Tax ID cannot also have Project Drawdown Authority for the same Tax ID. "S" and "A" are reserved for use with the HOME and HOPE Programs. 6. Signature. The signature for whom access is being re- quested and the date (mm/dd/yyyy) this authorization was signed. 7. Approval. Enter the name, title, SSN (social security num- ber), office phone, office address, signature and date (mm/ dd/yyyy) of the approving official representing the recipient organization, Approving officials cannot approve them- selves for access to the system, and must be the user's supervisor. 8, Notary. Must be different from user and approving official. Seal and signature of the official who notarizes this form and date (mm/dd/yyyy). Notary should notarize both signatures. Notary is only required for new user and reinstate user. Previous editions are obsolete. form HUD-27054 (06/2003) Page i LOCCSNRS '-' SPC Shelter Plus Care Request Voucher for Grant Payment U.s. Department of Housing and Urban Development Office of Community Planning and Development OMS Approvi'lJ. 2535-0102 (exp, 1/31/2004) 1. Voucher Number 2. LOCCS Pgrm, Area 3.Period Covered by this Request (dates) 4. Type of Disbursement 030 I SPC o Partial o Final I I I I 5. Voice Response No. (5 digits, hyphen,S more) 6. Grantee Organization's Name 7. Sponsor Organization's Name 8, Grant No, 6a, Grantee Organization's TIN 7a: Sponsor Organization's TIN 9. Information to be competed with each Rental Assistance Request Total No, of JIl JIl JIl JIl JIl I Rental Units Assisted ~m~ifs NO~ ~. ~ ~ ~ SRO 1 SR 2 SR 3 SR 4 SR ¿r~~:' NoITJ ITJ ITJ ITJ rn SMI Total No, of Tenants Assisted CSA SMI & CSA PWA PWOD 10, Line Item no, I Type of Funds Requested Amount (round to nearest dollar) 1000 I SRA Rental Assistance $ · 1060 Administrative $ · 2000 TRA Rental Assistance $ · 3000 PRA Rental Assistance $ · 3100 PRA Rental Assistance (Non-Rehab) $ · 11. Voucher Total $ · I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate. Waming: HUD will prosecute false claims and statements, Conviction may result in criminal and/or civil penalties. (18 U.S,C, 1001, 1010, 1012; 31 U,S,C, 3729, 3802) 12, Name & Phone Number (including area code) of the Authorized 13. Signature 14, Date of Request ".00 ..",,,., $N'" $"". VAS I X I Privacy Statement: Public Law 97-255, Financial Integrity Act, 31 U,S.C. 3512, authorizes the Department of Housing and Urban Development (HUD) to collect all the information (except the Social Security Number (SSN)) which will be used by HUD to protect disbursement data from fraudulent actions, The Housing and Community Development Act of 1987, 42 U,S,C. 3543, authorizes HUD to collect the SSN, The data are used to ensure that individuals who no longer require access to Line of Credit Control System (LOCeS) have their access capability promptly deleted. Provision of the SSN is mandatory, HUD uses it as a unique identifier for safeguarding LOeeS from unauthorized access, Failure to provide the information requested may delay the processing of your approval for access to LOeeS, This information will not be otherwise disclosed or released outside of HUD, except as permitted or required by law, Retain this form In your records for audit purposes page 1 of 2 form HUD·27053·B (5/94) ""/ ...., Public reporting burden for this collection of information is estimated to average 15 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information, This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid OMS control number, This information collection is to request payment of grant funds or to designate the appropriate officials who can have access to HUD voice activated payment system. The HUD voice activated payment system has been especially designed to help the recipient when calling in for a request of funds and improves the payment process so the recipient will know right away whether their request will be paid or not. This information collection is required under 24 CFR Subpart C, 85,21 - Post Award Requirements, the information collection is needed in order to obtain or retain a benefit. Instructions for the Request Voucher for Grant Payment for the Special Needs Assistance Program (SNAPs) Item 1. Voucher Number: The first 3 digits are the prefix to your program. The number "030" is the prefix for Shelter Plus Care Program (SPC). The remaining 6 digits will be assigned by LOCCSNRS during the telephone call. The entire 9-digit number will have to be entered prior to ending the call. Item 2. LOCCS Program Area: SPC is the LOCCS Program Area for Shelter Plus Care requests.. Item 3. Enter the period covered by this request: Month and year (1/94 only). Item 4, Type of Disbursement: Check "partial" until the final request for grant funds is made. Item 5. Voice Response No: Enter the 10-digit Voice Response System (VRS) project number which was sent to you by mail. Your regular HUD project number will be repeated back for verification after the VRS project number is en- tered. Item 6. Grantee Organization's Name: Enter the name of the organization requesting funds. It must be the same name that appears on the Grant Agreement. Item 6a, Grantee Organization's Tax Identification No: Enterthe Tax (employer) Identification Number (TIN). Item 7. Sponsor Organization's Name: (SRA only) Enter the participating sponsor's organization name. Item 7a. Sponsor Organization's Tax Identification No: (SRA only) Enter the participating organization's Tax (employer) Identification Number (TIN). Item 8. Grant Number: Enter the project number that appears on the Grant Agreement. Item 9. Enter the type of Rental Assistance (and the Tenant Infor- mation) for which funds are being requested. Item 10, Type of Funds Requested: SNAPsgrantVRSdrawdowns are directed against specific funding categories called "budget line items" (BUs). LOCCS associates a 4-digit number with each line item. Enter the amount requested in each category (lines 1000 through 1060) and enter the total funds requested under the "Voucher Total" (item 11), Item 12. Name & phone number (including area code) of the authorized person who completed the call-in to VRS. The authorized person is shown on line 3 of form HUD-27054. Item 13, Signature of the person identified in item 11. Item 14. Date of this Request: Enter the date of the call-in to request funds. Retain this form in your records for audit purposes page 2 of 2 form HUD·27053-B (5/94) \ '-' .."", AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. C-9 DATE: April 26, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT ~X~ PRESENTED BY: Carl Holeva Human Resources Director SUBMITTED BY(DEPT): HUMAN RESOURCES DEPARTMENT SUBJECT: Approval of the attached job description for Criminal Justice Coordinator, pay grade 28, job code 891, salary $60,844.16 - $97,329.23. BACKGROUND: The Board of County Commissioners approved item # C2, creation of the position of Criminal Justice Coordinator on April 1 , 2005, under Administration. FUNDS AVAIL.: 001-1210-512001-100 RECOMMENDATION: Staff recommends the Board approve job code 891, pay grade 28. COMMISSION ACTION: kJ APPROVED [ ] DENIED Approved 5-0 [ ] OTHER CONCURRENCE: Dougla County Review and A County Attorney: Management' Budget Originating Dept. Other: Finance: (Check for Copy only, if applicable)___ Purchasing : Other: Eff, 5/96 '-' ....., JOB CODE: 891 PAY GRADE: 28 SALARY: $60,844.16 - $97,329.23 CRIMINAL JUSTICE COORDINATOR MAJOR FUNCTION: This position is responsible for implementing the criminal justice system assessment action plan, and carrying out the County's directives, which includes but is not limited to, gathering data, implementing initiatives and coordinating task forces. Position reports to the County Administrator, KNOWLEDGE, ABILITIES AND SKILLS NEEDED IN ORDER TO PERFORM THE ESSENTIAL JOB FUNCTIONS: Knowledge - Knowledge of issues, controversies, current thinking, progressive ideas and programs related to the criminal justice system. Knowledge of the principles, practices and methods of grant development and monitoring, Comprehensive knowledge of the criminal justice system, planning and evaluation, and computer operations. Abilities - Ability to communicate effectively verbally and in writing at a professional level with a wide variety of individuals. Ability to compile and analyze facts and data, draw conclusions and prepare reports. Ability to establish and maintain effective working relationships with the public and fellow employees. ESSENTIAL JOB FUNCTION: Plans and participates in continual coordination meetings with the County and subcommittees. Meets with representatives from various criminal justice system agencies to implement priorities established by PSCC and County. Analyzes and makes recommendations on implementing the action plan by presenting criminal data including both misdemeanor arrests and index crimes. Analyzes and makes recommendations on jurisdictional usage of jail. Compiles and analyzes criminal justices system budget data, including annual budgets and staffing patterns consistent with budget priorities. Researches additional issues specific to St. Lucie County as requested by the PSCC, and/or County Administrator. Provides the PSCC and County Administrator with status reports on progress of recommendations and implementations. Develops and evaluates grant applications; reviews current grants and makes recommendations for funding which will reduce or control crime and/or improve the criminal justice system. Represents the County at special functions and seminars associated with the education of the public and the improvement of the criminal justice system. Performs related duties as requested or assigned, ESSENTIAL PHYSICAL SKILLS: Use of hands and fingers with dexterity, Good hand/eye coordination. Very frequent use of good near and far vision and good hearing. Frequent walking, sitting and standing. Ability to lift occasionally 30 pounds. Ability to speak clearly and concisely. ENVIRONMENTAL CONDITION REQUIREMENTS: Constant work inside the office in a sedentary posture. ......-- - '-' ...., WORK HAZARDS: Possible vision dysfunction due to heavy computer work. SAFETY EQUIPMENT USED OR NEEDED: None EDUCATION: Graduation from an accredited college or university with a Bachelor's or Master's degree in a closely related field. A comparable amount of training or experience may be substituted for the minimum qualifications. EXPERIENCE: Six (6) years of progressively responsible criminal justice experience, at least two (2) of which must have been in a management or administrative capacity. LICENSE, CERTIFICATION OR REGISTRATION: Must possess a valid state driver's license and have a satisfactory driving record. ST. U 'r:IE COUNTY BOARD OF COUNTY COMMIS~'ONERS ~ITION REQUEST FOR FISCAL YEAR 2004~05 DEPARTMENT: ADMINISTRATIVE SERVICES RECOMMENDED: APPROVED POSITION TITLE: CRIMINAL JUSTICE COORDINATOR FTE: 1.00 SALARY: BENEFITS: TOTAL BUDGET: $60.844 $32,745 $93,589 JOB CODE: NEW PAY GRADE: 28 PAY SCALE: $29.25-$46,79 JUSTIFICATION: This position is responsible for implementing the criminal justice system assessment action plan, and carrying out the County's directives, which includes but is not limited to, gathering data. implementing initiatives and coordinating task forces. The request is for three months ($93,589/12 mths x 3 mths = $23,397). POSITION REQ#: POS05-093 ACCOUNT#: 001-1210-512001-100 '-" -."",1 BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: County Administration PREPARED DATE: 4/18/2005 AGENDA DATE: 4/26/2005 Ii; ,ACCOUNT NUMBER ACCOUNT NAME ·AMPUNT. 'j TO: 001-1210-512001-100 New Positions $23,397 FROM: 001-9910-599100-800 Contingency $23,397 REASON FOR BUDGET AMENDMENT: To hire the County's Criminal Justice Coordinator for three months in FY04/05, CONTINGENCY BALANCE: $528,383 THIS AMENDMENT: $23,397 REMAINING BALANCE: $504,986 DEPARTMENT APPROVAL: ~,,·L OMB APPROVAL: <~C· P"[/~",' ~ C . "I\. L tho,,, ti~·J /~"~~(. BUDGET AMENDMENT #: BA05-156 DOCUMENT # & INPUT BY: · , '-' ...,¡ FISCAL YEAR 2004-2005 FUNDS APPROVED FROM CONTINGENCY GENERAL FUND AMOUNT REMAINING: $530,383 ACCOUNT # DEPARTMENT ITEM 001-9910-599100-800 Approved Budget Contingency BA05-106 BA05-104 BA05-107 BA05-108 BA05-109 BA05-110 BA05-119 BA05-124 BA05-138 BA05-139 BA05-140 BA05-133 BA05-132 BA05-137 BA05-141 BA05-142 BA05-143 BA05-144 BA05-147 BA05-153 BA05-154 RES05-083 Proposed action: BA05-155 BA05-156 Commissioners' Budget Amendment FY05 Feasibility Study for Parks & Rec Building at Lawnwood To purchase Commissioners and Administration Portraits To purchase furniture for Walton Road Annex To purchase carpet for Commissioners To allocate funds for appraisals for the Harbor Branch Shrimp Property To purchase Software and Computers for Recording System To pay for Classification and Pay Plan Study for Human Resources Disaster recovery consulting services w/David M. Shapiro Consultants Structural Engineering/HMPG Grants March 2005 rent for Tax Collector at Village Green To fund Treasure Coast Education, Research, and Development Authority To pay for the annual Fort Pierce CRA payment. Installation of culverts at Tradition Field to replace sink hole Temporary Project Manager Growth Management Consultant to rank list of projects for LMS. Spill Boat Motor Lease of Postage Machine in Human Resources Dept. Walton Road Annex drainage Pmt. To School Board for Special Needs Shelter Upgrade Library's WebCat remote access to iBistro Contribution from United Veterans of SLC to repay Contingency for Van Total used: Balance Available Direct Deposit Software New Position - Criminal Justice Coordinator Balance Available After Proposed Action: AMOUNT $1,000,000 $19,118 $12,000 $2,107 $170,000 $11,270 $5,200 $4,807 $27,000 $10,000 $15,000 $10,000 $50,000 $18,085 $18,382 $34,257 $2,000 $7,449 $5,383 $8,250 $44,998 $12,500 $18,189 $487,806 $530,383 $2,000 $23,397 $504,986 '" ~ Agenda Request Item N~ber Date: C[) 04/26/2005 Consent Regular Public Hearing Leg. [ ] [ X ] [ ] [ ] Quasi-JD [ To: Submitted By: Board of County Commissioners Public Works presentetj3Y. y C I(}eðii 1 Environmental Resource Manager SUBJECT: Request of Frank Silva through agent Culpepper and Terpening for an exemption from the requirements of Section 11,02,09(A)(5), St. Lucie County Land Development Code, to prepare an Environmental Impact Report for the project to be known as Silva Riverfront Estates - Minor Site Plan/Preliminary Plat. BACKGROUND: The developer of Silva Riverfront Estates to be located on 5.3 acres of land located on Indian River Drive between the FEC Railroad and the Indian River Lagoon is requesting that the Board grant relief from the requirements of Section 11.02.09(A)(5) of the St. Lucie County Land Development Code. The developer is proposing a 2 (two) lot subdivision. Section 11.02.09(A)(5)(a) requires that properties identified in the "Inventory of Native Ecosystems of St. Lucie County" (Native Habitat Inventory) include as a part of the site plan review process, an Environmental Impact Report (EIR). The purpose of the EIR is to assess the impacts of the proposed development upon the existing natural environmental conditions. The Board of County Commissioners may grant relief from the requirements for the filing of this report upon the demonstration by the developer that the information being foregone by such relief is not needed in order to determine the impacts of the proposed development upon the existing natural environment. The proposed Silva Riverfront Estates was identified in the 2002 St. Lucie County Native Habitat Inventory Report as part of a 246 acre site. This site when ranked using a series of criteria was ranked as an "A" site scoring an 87% for overall ecological value. The site contains scrub habitat which is a Globally Imperiled Habitat that can be home to several listed species including the Florida Scrub Jay. Although the site is only 5,3 acres in size it may contain listed and plant animal species that may not have been identified in the preliminary assessment described in Culpepper and Terpening's March 28 letter (attached), FUNDS AVAILABLE: N/A PREVIOUS ACTION: None RECOMMENDATION: Staff recommends that this request for an exemption from the requirements of Section 11.02.09(A)(5) be denied and that an environmental impact report be required for this project. ~ COMMISSION ACTION: ~ APPROVED ì~ DENIED c=J OTHER CONCURRENCE: Item Pulled for Separate Discussion Staff Request to Deny _ Approved 5-0 County Attorney !.2Y- Originatin~ Dept.: ð ~, Finance: Coordination! Signatures Mgt. & Budget: ø"",,~~.~ Purchasing: Other: '-' ....., ;. Commission Review: April 26, 2005 PUBLIC WORKS DEPARTMENT Environmental Resources Division MEMORANDUM TO: County Commission FROM: Environmental Resources Manager DATE: April 26, 2005 SUBJECT: Request of Frank Silva through agent Culpepper and Terpening for an exemption from the requirements of Section 11.02.09(A)(5), St. Lucie County Land Development Code, to prepare an Environmental Impact Report for the project to be known as Silva Riverfront Estates - Minor Site Plan/Preliminary Plat. The developer of Silva Riverfront Estates to be located on 5.3 acres of land located on Indian River Drive between the F EC Railroad and t he Indian River Lagoon is requesting t hat the Board grant relief from the requirements 0 f Section 11.02.09(A)(5) of the St. Lucie County Land Development Code. The developer is proposing a 2 (two) lot subdivision. Section 11,02.09(A)(5)(a) requires that properties identified in the "Inventory of Native Ecosystems of St. Lucie County" (Native Habitat Inventory) include as a p art of the site plan review process, an Environmental Impact Report (EIR), The purpose of the EIR is to assess the impacts of the proposed development upon the existing natural environmental conditions. The Board of County Commissioners may grant relief from the requirements for the filing of this report upon the demonstration by the developer that the information being foregone by such relief is not needed in order to determine the impacts of the proposed development upon the existing natural environment. The proposed Silva Riverfront Estates was identified in the 2002 St. Lucie County Native Habitat Inventory Report as part of a 246 acre site. This site when ranked using a series of criteria was ranked as an "A" site scoring an 87% for overall ecological value. The site contains scrub habitat which is a Globally Imperiled Habitat that can be home to several listed species including the Florida Scrub Jay, Although the site is only 5.3 acres in size it may contain listed and plant animal species that may not have been identified in the preliminary assessment described in Culpepper and Terpening's March 28 letter (attached), Staff recommends that this request for an exemption from the requirements of Section 11.02,09(A)(5) be denied and that an environmental impact report be required for this project. \f;::Xv~ Vanessa Bessey Environmental Resources Manager Attachments: Excerpts from the 2002 St. Lucie County Native Habitat Inventory identifying Site 43 Aerial map of site Letter dated March 28, 2005 from Dennis Murphy, Culpepper and Terpening cc: Dennis Murphy, Culpepper and Terpening File "-r ...., Site Number: 43 Site Rank: A Edge Acreage: NA Total Acreage: 246 Percent Core to Edge: NA Table 1. Ecological Criteria Scores by Natural Community Type. This is an area- weighted average value score for each natural community present on site. Numbers in bold have significant above average resource value (>3.0). Natural Communities in bold have at least two of the content resource values (rarity, connectivity, and completeness) above avera e >3.0 . Overall Ecolo 'cal Value = 0.87 FNAI Natural Communi Connectivi leteness Vulnerabili CU I Maritime Hammock 5.0 5.0 3.0 1.0 3.0 XU I Scrub 5.0 5.0 3.0 1.0 3.0 Key Features - This site contains some of the last large contiguous or near contiguous blocks of Maritime Hammock and coastal Scrub communities in the county. These rare communities often contain equally rare species such as Large-flowered rosemary, nodding pinweed, inkberry, coastal hoary pea, Florida scrub jays, Florida mice, Florida scrub lizards, Shennan's Fox Squirrel, barbed-wire cactus, fragrant prickly-apple, and reddish peperomia. This tract in combination with the adjacent existing conservation lands would likely be large enough to support viable populations of many of the rare plants and animals. Importance - In addition to containing some of the last large blocks of Maritime Hammock and coastal Scrub communities in the county, the protection of this site would also benefit the adjacent existing conservation lands. It would increase the total acreage, as well as create more core area that would be buffered from the effects of the edge (i.e. invasive exotic species and feral pets). It would also provide a buffer from development that often precludes active management (e.g. prescribed fire). ' Connectivity - Within 500 feet of existing conservation lands. Proximity to Urban Areas - Between a quarter and a half mile from two urban centers. Proximity to primary and secondary roads - Within 500 feet of a major roadway. Table 2. Communi T es FNAI Natural Communi CU I Maritime Hammock XU I Scrub resent on site and their rankin s. Acrea e FNAI Rank Global 77.8 G4 168.0 G2 FNAI Rank State S2 S2 85 ~ ....¡ Ownership/Notes - Pennission for ground access was not available for this site thus a helicopter survey was conducted. The site summary provided here is limited in nature due to the limitations of such a survey method. There are 89 landowners. The largest landowner is Romanello (27 acres). Recommendation/Management Requirements - If this site is acquired an intensive ground survey for rare species should be conducted. The Scrub will require infrequent but intense stand-replacing prescribed fire. 86 \w ..",J - Site 43. FNAI Natural Communities CUlMaritime Harrmock XUlScrub 'I '" ~ ..,¡ Cii.:CULPEPPER & -~¡;;;;;;TERPENING, INC. Consulting Engineers · Land Surveyors 2980 South 25th Street · Ft. Pierce, FL 34981 (772) 464-3537 · Fax (772) 464-9497 www.ct-eng.com Sender's Email: dmumhv[a)ct-ene:.com March 28, 2005 Job No. 03-182 Via Hand Deliver To: Mr. Hank Flores, AICP Development Review Planner III St. Lucie County 2300 Virginia Avenue Ft. Pierce, FL 34982 Re: Silva Riverfront Estates Minor Site Plan/Minor Plat - Request for Waiver of Environmental Impact Report Dear Mr. Flores: This office is in receipt of your March 11, 2005, correspondence from the St, Lucie County Development Review Committee in regard to the Silva Riverfront Estates Minor Site Plan/ Minor Subdivision. For the purpose of moving this project forward, I will not debate the point any further about whether or not this project is required to prepare an Environmental Impact Report, As I have stated in my prior correspondence to the Committee, I do not believe that such a report is required. However, taking on face value the stated position of the Committee that the Board of County Commissioners has agreed to identify as Category· A H environmental sites all of those small/ individual parcels of land located along Indian River Drive, that lay between the Indian River lagoon and the FEC Railroad, on behalf of our client Frank P Silva, and consistent with, and pursuant to, the provisions of Section 11.02.09(A)(5)(a)(2) of the St. Lucie County Land Development Code, I hereby ask that a formal request for waiver of the requirement for this Environmental Impact Report be forwarded to the Board of County Commissioners. Given the size and type of this proposed development activity that we are proposing, we do not believe that full and formal Environmental Impact Report, as required by the Land Development Code is needed to determine the limited impacts that may occur to this site. In submitting this request for waiver of the required Environmental Impact Report, I offer the following statements in support of any action that the Board of County Commissioners may take to grant this request for relief: . The entire site under development review is 5.3 acres. . The after development condition will be two (2) single family reside~ial bLJildi~ jgts (lot 1 @1.0 acres and lot 2 @ 4.3 acres). ecelvec By MAR 3 0 2005 C.irowth Management , ì ~ ..." March 28, 2005 Page 2 Subject: Silva Riverfront SID - Request for EIS Waiver · In the post development approval condition, each lot conforms to the minimum lot requirements of the RE-2 zoning district. · In the post development approval condition, each lot wi II be used for the development of one single family home consistent with the restrictions of the RE-2 zoning district. · Lot 2, the larger of the two lots, is 728 feet deep, as measured from the proposed right- of-way line for Indian River Drive. Lot 2 is the lot on which the back 1/2 (approximately) of the property is determined to be part of the area that the County has identified as a Category - A" environmental site. · As indicated by the attached aerial, the site is already cleared and void of any vegetative cover except for the northwestern corner. · The area of -native habitat" that is located on this property is limited to the western t of the subject site. · A preliminary assessment of the western t of Lot 2, did not indicate the presence of any known nests or burrows of any threatened or endangered species. The cost to the property owner to do a full environmental assessment for this site, per minimum County Codes, is approximately $ 5,000. It is the position of the Silva Riverfront Estates development, that a full Environmental Impact Report meeting the standards of Section 11.02.09(A)(5) of the County's Land Development Code will not serve to further protect any -native" habitat that is found on this site, that is not otherwise already protected by other County, State or Federal regulations. It is our belief that the Environmental Report process is more appropriately applied to those properties where the fundamental design of the project proposes to provide for actual impacts upon existing natural or remaining native resource. The development of a two lot, minor subdivision, where the areas of development are not likely to impact upon any threatened or endangered habitat or resource does not appear to meet this test. Thank you for your consideration of this request. Please advise as to when this matter will be scheduled for review by the Board of County Commissioners. As you know, this project has been working its way through the development review system for sometime now, and this is the last major issue that needs to be addressed before we can proceed with the processing of the final plat for this property. Please include as part of any Board agenda package a copy of this correspondence and attachments. If you have any questions about this matter, please let me know. Sincerely, Received By MAR 30 2005 '3rowth Management ~ AGENDA REQUEST .~ "w ITEM NO: c-l/A DATE: APRIL 26, 2005 INVESTMENT FOR THE FUTURE REGULAR [ PUBLIC HEARING ] CONSENT [ X] TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: FENCE INSTALLATION AT BASEBALL FIELD #2 - TRADITION FIELD BACKGROUND: In previous years, during the Spring Training Season, a temporary barrier was erected around baseball field #2 in an effort to restrict access by the fans while the players were taking batting practice. Recently, while repairs were being made to the complex after the devastation caused by the hurricanes, staff determined that, for safety reasons, a more permanent measure was necessary. This agenda requests the Board's permission to proceed with the installation of a fence around the perimeter of field #2 (1,694' X 4' chain link) at a cost of $ 6,343.00. To fund this ini tiati ve, staff further requests authorization to reallocate the dollars from the leftover parking lot renovation project, which has been completed. FUNDS ARE AVAILABLE IN: 316-75201~563000-700 Improv OfT Bldgs - Tradition Field (IFF) RECOMMENDATION: Staff recommends that the Board reallocate $6,343 and authorize staff to proceed with the installation of a 1,694' X 4' fence around the perimeter of baseball field #2. COMMISSION ACTION: CONCURRENCE: X] ] APPROVED OTHER: DENIED ,~ Approved 5-0 ~ Coordination/Signatures ::::::a::::r:::~~ ::::::ment & BUdge::~ PurCha~::g~~~ H:\AGENDAS 04-05\4-26-05 TRADITION FIELD FENCE.DOC '-' Board: 01 Gounh,GommissiøollS .."" 1'.,I.,..llIs & BIGII.liD. O. ; , ,',> "-', ','"" '",', ',,',' ",' ,', ,', '--,' '",',' ,'--" ,',' ',",' D8'8'1III801 MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Subj: FENCE INSTALLATION AT BASEBALL FIELD #2 - TRADITION FIELD Date: April 8, 2005 In previous years, during the Spring Training Season, a temporary barrier was erected around baseball field #2 in an effort to restrict access by the fans while the players were taking batting practice. Recently, while repairs were being made to the complex after the devastation caused by the hurricanes, staff determined that, for safety reasons, a more permanent measure was necessary. This agenda requests the Board's permission to proceed with the installation of a fence around the perimeter of field #2 (1,694' X 4' chain link) at a cost of $6,343.00. To fund this initiative, staff further requests authorization to reallocate the dollars from the leftover parking lot renovation project, which has been completed. H:\AGENDAS 04-05\4-26-05 TRADITION FIELD FENCE. DOC '-" ..., RODDA CDNSTRUCTlDN,INC CENERAL CDNTRaCTDRS REQUEST FOR PAYMENT To: St. Lucie County 2300 Virginia Avenue Ft. Pierce, FL 34982 Attn: Ray Wazny Date: March 22, 2005 Project: St. Lucie Sports Complex Request #1 Billing for cost to install 1694 feet of 4' high chain link fencing at perimeter of Field #2: Fencing $ 6,343.00 Amount Due This Request $ 6,343.00 Release of Lien The undersigned lienor, in consideration ofthe progress payment in the amount of$6,343.00, hereby waives and releases its lien and right to claim a lien for labor, services or materials furnished through Rodda Construction, Inc., on the job of New York Mets, to the following described property: St. Lucie Sports Complex Renovation This waiver and release does not cover any retention of labor, services, or materials furnished after the date specified. e this 22nd day of March, 2005. ti- By: Notary Pub , My Commission Expires: NOTE: This is a statutory form prescribed by Section 713,20, Florida Statutes (1996), Effective October I, 1996, a person may not require a lienor to furnish a waiver or release of lien that is different ITom the statutory form, \\RODDASVR\OOCUMENTS\PAULA\WPWlN60\484 ST. LUCIE REPAIRS\INVOlCE #1 - FENCING.DOC #CG-C061496 2128 East Edgewood Drive. Suite 109 · Lakeland, Florida 33803 863,669.0990 · Fax 863.667.3778 · V\IWW.roddaconstruction.com '-' ...." RODDA CONSTRUCTlON,.NC IIEMEIIAl cøNTllaCTøllS March 22, 2005 Ray Wazny St. Lucie County 2300 Virgina Ave. Fort Pierce, FL 34892 RE: Mets Stadium/st. Lucie Sports Complex - Hurricane Cost Issue No.: CONT-009 Dear Ray, Please see the costs listed below to install 1694' of 4' high chain link fencing at perimeter of field #2 as per Owner request. This work was done per the County's verbal approval, but is not hurricane damage related work. It is being submitted as a separate invoice. Fencing (see attached) Subtotal $6.343.00 $6,343.00 Please review this item and feel free to call me if you have any questions. PC: Mets Development Company, LLC, Eric Saretsky 2128 East Edgewood Drive, Suite 109 . Lakeland. Florida 33803 863.669.0990 · Fax 863.667,3778 · www,roddaconstruction.com #CG-C061496 ~DDA CONSTRUCTlON.tNC ;ENERRl callTRACTaRS LICENSE NO.: CGC061496 2128 C ~ Edgewood Drive, Suite 109 ~ Lakeland, FL 33803 (Phone) 863-669-0990 (Fax) 863-667-3778 I I Project Name: Owner: Mets Stadium/S1. Lucie Sports Complex - Hurricane S1. Lucie County 2300 Virgna Ave. Fort Pierce, FL 34892 (Phone) (Fax) (772) 462-2131 Date: 03/22/05 Change Order No.: 101 Contractor Project No.: 484 Architect Project No.: II I I I i CONTRACT CHANGE ORDER I Quote No. II Change Order Description I CaNT -009 II Cost to Install 694' of 4' high chain .. fencing at perimeter of field #2 as per Owner request I I I I Amount i $6,343 I I I I I,· I I UI Total Extension of Time to Date Original Contract Completion Date Revised Completion Date Days Days Days Original Contract Amount Total Previous Change Orders Contract Amt. Prior to this C.O. Total This Change Order I ! i i I I ! , I , I $0 I I $0 I $0 I $6,3431 $6.3431 I II I I Extension of Time This Change Order Previous Extensions of Time Current Contract Amount OWNER CONTRACTOR ARCHITECT : . I' Date. Ray Wazny I I By: Mets Development Company, LLC i I ¡ · By: S1. Lucie County I By: I Date: Eric Saretsky The Contractor hereby reserves its right to claim additional time and/or monies for the cumulative impact of project changes, .~ ~ '-' AGENDA REQUEST ITEM NO: c- liB DATE: APRIL 26, 2005 INVESTMENT FOR THE FUTURE REGULAR PUBLIC HEARING ] CONSENT [ X] TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: REALLOCATION OF FUNDS TO REPLACE OFFICE FURNITURE AT LINCOLN PARK COMMUNITY CENTER BACKGROUND: A couple of years ago, Investment for the Future dollars were budgeted and approved for improvements at Lincoln Park Community Center. The kitchen and stage were remodeled, and new recreation equipment purchased. To date, there is a balance of $4,528 left in the account. Staff is requesting the Board's authorization to reallocate $1,452 from the account in order to purchase and replace old/broken pieces of furniture. The new furniture will also accommodate the Center's staffing configuration. Though the total is $1,452, individual pieces are all under $1,000. FUNDS WILL BE MADE AVAILABLE IN: 316-7216-551200-760046 (Equipment < $1,000 - LPCC) (Investment for the Future) RECOMMENDATION: Staff requests approval to use $1,452 from previously approved Investment for the Future funds to purchase new office furniture for Lincoln Park Community Center COMMISSION ACTION: CONCURRENCE: " APPROVED OTHER: DENIED ?- Approved 5-0 I~À/ ::::::a::::r::::,~/( coordination/Signatur~ Management & BUdget:~ . urchasing: Q/ (if applicable) Other: Finance: H:\AGENDAS 04-05\4-26-05 LPCC FURNITURE. DOC \:" '-' "'" Boaldol CøuDIIGommissiønørs I'arlls a. Blcrlalion D..aIUD.O. MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Subj: REALLOCATION OF FUNDS TO REPLACE OFFICE FURNITURE AT LINCOLN PARK COMMUNITY CENTER Date: April 11, 2005 A couple of years ago, Investment for the Future dollars were budgeted and approved for improvements at Lincoln Park Community Center. The kitchen and stage were remodeled, and new recreation equipment purchased. To date, there is a balance of $4,528 left in the account. Staff is requesting the Board's authorization to reallocate $1,452 from the account in order to purchase and replace old/broken pieces of furniture. The new furniture will also accommodate the Center's staffing configuration. Though the total is $1,452, individual pieces are all under $1,000. H:\AGENDAS 04-05\4-26-05 LPCC FURNITURE. DOC L ~ AGENDA REQUEST """'" ITEM NO: C-llC DATE:' Apr 26, 2004 INVESTMENT FOR THE FUTURE REGULAR [ PUBLIC HEARING CONSENT [ X] TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: RELEASE OF RETAINAGE TO AHRENS COMPANIES & FINAL PAYMENT BACKGROUND: As directed, staff requests approval to release the retainage and make the final payment to Ahrens Companies on the funds and projects listed below in the amount of $66,475.77. The contractor's applications for payment are attached. PREVIOUS ACTION: FUNDS ARE AVAILABLE IN: 310002-000-205100-76550 (General Ledger - Retainage) 316-000-205100-76550 (General Ledger - Retainage) 316-000-205100-1902 (General Ledger - Retainage/Jeanne) 310002-000-205100-1902 (General Ledger - Retainage/Jeanne) $ 1,536.58 $55,930.37 $ 8,004.77 $ 1,004.05 RECOMMENDATION: Staff recommends approval to make the final payment and release the retainage of $66,475.77 to Ahrens Companies. COMMISSION ACTION: CONCURRENCE: [ """ 'J [ ] APPROVED OTHER: DENIED Approved (5-0) ~~ County Attorney: ~ ~anagement & Budget: Originating DePt~Other' Coordination/Signatures Purchasing: Finance: (if applicable) H:\AGENDAS 04-05\4-26-05 FAIRGROUNDS EQUESTRIAN RET AINAGE.DOC '-=-- (') > c ~ Õ z ~ c:: 1/1 ::T o c:: is: c:: 1/1 <II III :: o .. 15' :j' S!. ~ > a. o n c:: 3 <II ~ :E ::T 1;' ::T ::T III 1/1 ~ Ci¡ n III S. õ' :: ~ :ï ¡¡j a. 3' ¡¡ a. > ,:: Q 15' 3' S!. III 1/1 1/1 c:: ¡¡¡ 1/1 ;: !!!. n ::T III :: CQ <II 1/1 ~ :: S- O" <II o 0" 1/1 n C ¡¡ a. III 1/1 3 III '< o n n C ~ :E ::T <II :: c. o n C 3 <II :: iii III ¡¡ ¡¡¡ " a c. C n <II !=I- \.r z -' ':i ~ (', r:1 [ ..., r: -! <: > (') '~ g. z ~ ,:¡; 0 :; r:1 Z ~ rjC '"' ~ v G ~ :5 n ,.... :r. tT! c- o CJ: r:1 :r. .., ;:;j ~ ':i ~ -...: ::¡;' .., 3 Cj) '.... ~ 3: 0 <: c: ~ n 3: '-' ~ c- æ: ::; -' OQ ~ ;:¡ ;:¡ ;> ('¡ -' n ::::: d ..., 0 -< .., ..-! c- ;> n c- Vi >- 0 -..J -..J -..J S 00 00 00 j - - - 0 -..J -..J -..J ~ ~ ~ z (.f) - - - 00 00 00 0 r:1 0 C n j 0 z (.f) ~~ ,,;þ ~o .;:0 "0 zC: :di , z ::;-1 :;>G') "j, ....., =~ ~ . ~2:: .ž ~ ;::; g§ ~z => ??; .11 '-' I~ ..., .ì2~ . j ;E;! ~~ Z,,; Z"'I"J G')O ,. '" ~~ ñ'? !! ;;; ~ ~ CL . '0- :r'" 0'" Õ t"" nm 00 ~~ 5"õ <Cz S. . i::: m~ c: . !n@ n:$ ON :s! . ,s-.., :r= -m iii> ~¡;¡ ..:::: :;,(") CL> :IE Z æz '" ...., C-, 0''"' ë¡' ,= n'" -m -~ :r'", ",." <> g:?i ~; .,~ õQ '.Ii m" î:1 .J' ~~ ~~ Sri g~ . ;>; ~5;i~ ~. (j r;;" ~~n (So ~ (1 ~ ;:¡ _0 3 ~ n ~¡- ~ 0. 8 '< :r Ü;" .., n _. ..., ,...I OQno ~~; o -~ -..¡~c _ c _, -' ., ., ~ - .- O~~ :a' -! ~v::r n ., n ,...,~ o ~ >- ..., r'b 3:: Q~g :5 ~ Z c.-! ., n 8~t'l'1 ;::::; (j ';;:3 r- -8 :j ,...I ::;; :::2 0-5 n r; tTJ 0 ..., r,¡ 0 ~ ,...I ~ çn ~ '-'J'¡ """"I"':Î ., (J "':J ....-:; ::'~ ~ ~ " n Ô ::3 _-' '<: Ii õ G> ....,¡ o N . .... U) U) N ~ ~ ..;. n ~ ~ C ~ ~ªê:~~ O~':::>iS' 0 ::; o<;¡' '" c: ~;:S~z tTJ "'~-I n Õ"'''b :-:i _ 0 ;¡;- ("') ~ ~ _ m "" ....::c :::. ~ ~ -I :: ~. õ' :;; ã :J:.::: ¡;; :::~<.:;C ~"'§:~ r", ~. ~ ~ ~ õ .;::-. õ'::: ';::;_:: 1:\) N ...... t~~ ;:;: :::t ;-~ - "" - ~ s.~ ""S; ()~ ~ ~ r~ ~ ;: 9' ~ - :::. c" ~ Õ €A ~~ - - .~ ~ ~.~ -~ ::: - .., ;:¿. '"" ~ ~~ ~ ~ ~~ "" - ~ :::: - ~. " - '..c., œ -..J :::::m ::. > ~ r- r: > ·..;-oz -("') ~m :r. --I =, 0 r: ." c\z ~ëñ ~ ("') c: :c :c m z -I ~ '< 3: m z -I C c: m ê~ ;:¡ en n en .:::,"'tJ :;¡ :c m ::j < .J Õ :::. c: ~ CIJ n("') r: m ;::.::c ~-I ¡:;' :;; -(5 ~:Þ. ;.¡ m en ." o ::c ~ '< 3: m z -I z ("') E c z C) :c m > ...- z > C) m ... ... o o o VI -..J ".¡::.. 0'1 0'1 :..0 00 ë;:;' -§ ~ 8 5' n::.Q..3~ ~ ~. ::."'0 R E ~ ~ a· Q no,.., _. ,... 0.. ""'u,::; ~ 0- :::. "OQ ;:¡ h='5-~ 'ö <::: S; iii' d ';::~::s~:::. à .., 11> 'ü :::. n r. 0.. ':i ~ ;:¡ (j;'~ =& ,.., 5' ~_. Q (b o :: =, (') :~õ'°2 _ (j """I ::3 ,..J iíe.:3':::.~ ;;e-~.ií::l -'"::;0>0 Or;;::¡..,o c:n?;:g.~ 3 ~. õ. ~. § ':::'ür; n (')::2-~ t:'1 ::r ...-' ('j c¡; q"'!l,:;:- _n5-~~ 23 S n ñ' ~ t'T1~~~o. Q.,cco ::l~-;:¡ V:T~a ..., '-' =? ;:; '" o~. =~:¿r; ~rß~o '::j...,'" [ ~~=,,(b .. ';J'¡.... ~ ~ (b ~ :-; :J Co ~ 2. c..~'-'O 5- ~. :7 ~ rt Ë.::= n -. '-..J -' ,-. ('j (i¡ 0.. :5 :? ~ -- - r'b ::J ~o..C~ 5~--::9- ':J ::r ::r ;:. ...., rn ~ :..;¡ c--I -·0 r: > ~, r- -m ~ > u, :c C:Z ::; m n C V1r- 2m ~ ~ -=::IJ m > Z > C) m :J'. ~, .., -:c [~~I ~l ~ S' ~,§= ~ = ~ nO' _:<: :r.:<: m ~ ~ :.::; -,.... §r:5 ~ ~0 5 :' CJ S -~ ~ri ~-ª >,..I '~v:: c. :; ~ ....... -7 r: C'J+ ..- o~ -..J - ~j- ~'J¡ ~ f~~ u,¡ç¡ e ~ "" ..., r. .... ... ... .... » :D o ::I: - ~ m ~ ~ en o m ~ - "T1 - o ~ m "T1 o :D ~ Z '< 0 (') ~ o '< :3 :3 iii' '" Õ :: n >< ':i ~. ", '" '.J1 -¡:::;-I :-,'0 :::.."'¡ c J> :3 r- ::; ("') GO 3: -' ;2 c;m --J -I am ~C ;a en -I o ::IJ m C -I o C !¡ m ~, .... '.J.' ("') o Z -I ::IJ > ~ en c: 3: a c !¡ m ~ t: ::; n> 1+ N ~ .... .... N :z CD - o ::r III ::s tC CD 0" '< ("') ::r III ::s tC CD o a. CD ¡¡¡ :3 g' neïc:_ :::. '" ::J n> -- q ,.., 0 iii' õ' '<"rj:;> t"b Or-' 0.-0:70 ~~~ ë! ~~~ ~t:C otT1 ...,:> ::J(") e- õ::I: '< s.?( õ' ..., 11> ~ D ~ o ., r; ::--..... ~ ~ o ::c ëi z > r- ("') o Z -t ::c > ~ en c: 3: 'WI o 2' ('") =-:;0 §' 5' z ~ ;::'~ ::: :5 :c ~:r.'> ~~ 9 ("': ,.... -, :- ~ 0 ~3':c >-.: ~ 9E en ~ :3 ....... ::: I"') ", ~ - "'C ~ ~ .... ~ ~ w "'ï G",_ ,5jgQ . ~ rI'. Ëiï::J ~ ü- ~11> 0 0; Õz 9-.:a r1> _, c-;::¡ "T1 80 g:c 11> ::l"'C õ' ~ ::J~ 5. š: &m &Z n~ n o ;2 .., ., ::l .... ~ 9 5' ~ ;! g~~~.~ tf "'"': n '-' - ~ 0 :J 0 ;:; ~ ..., ~ 0- ~Q~5.a =2' ~ h ü" åQ' 3."""In~~ "",.¿:anc- ""18~'::n o ..., :r -,...., 3~_ñ~ ~~::r~~ g-""'Ino;:; O~9~8 ~ :::, ::; r; ~ ~S:;o~ íO ~ ~ ~ ~ --...,~ ~ rci S ~;¿O=~ 0.. õ' X ~ 5- 5-~§5-~ ~ (j r.; t¡;" Õ í;n~>..... C ;:¡ Er. --:: ;[ ...., ::';'" "'0 \ ~ ;:;; -. ,- - u ~ g ~ g' ~ rtI -- ,...,. ,...,. "E ÇJ1 ~ õ' ~ '~ ~;~g. r:_ ':=;C'f'V -J;:?c~() ....'::c:;J'Q 'J¡ ~ ~'""'!' -' 5~(;35 ~~~~~ :J~::="":; =- ~ ri ~ ~. ~ ("'C ':7 'J1 "" ri :-' (ù -= ~ 3- ~ 9 ~ ~ .:j;' ~ '"0 ~ ..::.. o..~n~ ~~Ö:'2~ .~ ~ G'~ !ù -, _...... v _. ~12 .:: [ ~ ¡:b ';: ~ 8.. ~ ê: o 2 ..., ;::;J > ê: ~ .." C .." ... ;:tI j 0 3: 0 n =Ë1 C' 2 t'T1 2 ::::: j~ N '" CIJ' ,..... w c :-' >-0 0 ..., 0 n r- f'"'\,_. ::r ' ,~ < c: -,., ~ OM] @. en n ::::r 5' ¡:;; >'''rj = (JC¡ .¡::.. :c r þj' 0 (") 0'1 W:> 0 0 :;0 .þ. <: 'ö !2 ;r:::tTJ 'D ~ ~ 00 ~~::! -, z t;-> ~ U'J '" :::", n 0- N =- n 0 '" N N ::Os;:: 00 g '" 0..> Z æ U'J ..... r- ~ r. o '" ~ ..., ?" 'T'j r- w w .¡::.. o W I \0 < "0 :; ;:0 >- ·2 ~ ~ o ~ ..c."rj-C/JtT1' -~V1;""O -!",o-r-c: ~ õ' := c: tT1 -!::1 ~ ~, C/J "n<;~-I . ' (")~ ~~g;; W~~Z .¡::,.~'<: :> \0 '<: "rj :;0 ~ ~ !?;, r:1 !=l-~ Z a :> c: = 0. '" n "0 "0 >- 0 ;::;J tTJ "0 Z 0 ~ "0 '- C -! tTJ 0 ::::: (') 0 (') >- ~ j n z -J -! 0 0 0 0 z ~ (J1 z _(':1 0 Q N W t::: 0 N 6 W -- 0 N N 0 0 0 0 0 W VI 0 .þ. x x øOOO 0 - v "T1 n > r'\ S;' "0 0 ::::: ~ .., 'II: () .., 0 z z ~ w -J b tTJ õ' ~ -J ;:0 ~ ;> tTJ =- Q () d -! .. ;::;J » "C "C r- - n ~ - o z » z c n m J:J -t - ." - n ~ m ." o J:J ~ ~ 3: m z -t >- :; t:J o n c:: ~ t11 Z ...-:J CJ -..J o N ::::: ;:¡ ~ ::J :=ï '-' ~ '" o ;:¡ .., ~ ri ..., 'J1 "'I 'l1 ëî .s, ); '" ž '" :J ,., :-; ~ ~ gf··II:·' ~ "" õ .~ if I:: (II ~ Q ¡;; s: c :g iii ::I 1:1 ::I. ID 5' !!. :=0 ); Q. 1:1 n = 3 .. 3- ~ =- ¡;. ::r ::r III Ij ;: ¡¡;. o III E. Õ ::I "t:I .. 3' iD a. :;- iiI po :Þo ::I C ... lâi 5"1 III' II) en U1 c ãI iii s: !!!. n ::r III ;:¡ 1:1 :11 II ~ = ~ 'I' , , r , ! C) ~ N I .... co co N " ® g¡§ i· ~:! ~ !~ ;1;1 i~ IE:;': SiŽ II =:¡ ~;:1 Ilª i?~ s.~ ~~ ...;;1 5'@ I:.. e!.~ Ii ~ô ~ ~ \.t :>-:Þ ~j; ~o :g ;~j ~ =-'Ø'I J".a ~N 3~ ,:z: ;E oi'Ï h~ ,.. 0 ~; ~~ \/1 0 ~n 'w'" '" . - tiS] :Ji;;! ~;;t ~õ ";; i¡g f~ [~ . 2: ~ -; ("' :I: > Z (;) tt1 ¡I) iT '< o ~ ::I ac r:. ~ o a ... ~ - Q.~ ~ '" öi'gõin a ~. §: ~ '" 0 1'1 Z :g~~C1 .., ::J ËJ tt1 o.~ O"'I)< 0 '. r.I = ª: 0 - ~ "'0 ~ ::. .... '"C ,:Q 1,,11 ~ a en 3: 0 ii ;.:: § :;¡ a. ;: g.~; > ... ~ ~ -a ::1'''' ~ ì5 . {~ i~ s. ~~ i~ ~. ~5;ì-S'~8~~> .!J. n ~. . ~ n ::; ~;: s: ê:Qn :;~~~ 0 R=~ ~~~~¡ "'_. ~ <Ii~-; ô3i'? no"'''1:$ a:"'" :":'I..o~O ;:]Ø-ri ~~::: m ~ ~ ë;;' ~ ~ § ê ~ (ï = :: ~~. :!J :r-,g 0:l....m Vi ?::I ~ ~ <::; c:;J 0-,£ ~~1;: ~~o ~-."", t::.;Q. ~~;: - ur.,) ~~~ ~=cr Si~·", o::i?S" ~gs. <1-.., ~¡:,~ ~]t:r '-:=::¡ ....... ('1) J::\.,_, oS~ ~~ Þ-1 ~ ~ .... ~ C");; 0 ~~ o"'c ~'t; =:¡'2 i'ì~ ~ 0. ""Ì 0 t:1 1'1", C") ;::L ' õntTj ::~, '"1 n :;:0 :;:" d . =-g~ ~::' :¡ ¡¡j"'l1 ~... o.om ~.~ ~~o~ ~I\) s- Ëñ' ñi ~ ~ 0;;' ~'::J /" :? ë ,"" c;~.;; ~:: o.~ ~ - ~ ~~~ [.; 8=~ =~ twO': ~~ .., ~ <"\ ... " 0 ~~ 525- ~;'j ..;, r:. ... ;'n ~~ o 0 ~~, ;;.~ õ'~ GO 'd > o S2 ::! o z (.f '-0 0= -...J ?aI 0 -¡:::r- -. > c: ~' m ~ r- :1:1 ~ (II >jJ> ::0 ~ (II z m O\~ õn z :::>:%1 ~ m ... o m !:a ~ :3 < :¡ ;.,: -oõ I'þ 'T1 ;: :::. c: ~i m Qr.n rn z n(") .% ...¡ r; m c 2, :¡ Ž c: ~- r"! 'T1 C1 m ~- E E,~ 0 ,'" ;E rn Q 'T1 :0 0 m :%I ~ ~ (,Q - 2: õ( ~ s: m m <: -I ~ ... 0 0 Q o t11 " c: ('J ::! o z <.n 00 c f :.,¡ -..J <;;'.0 !1.. 1"1 5' I'D ~ ;:; <:\ :; ~ ~ª R 2:~ r;- :!. a ~ 0 r"! '" .. Q.....,;::. S' ~ 8 5- Š~ n -01'110:11'1 '" ~ ~ e;¡' $1 -..: 0 ..;. ~ ~. 9 *' 2,;g S- a ~'~ :;: s- - ....... n n o~-'~(j ~a.\ ~õ"o ;.;:;Q.?g I'þ ~ 9 - ~ >o.",:r,.., ':¡>' '" ~, 1"11 ~ ö?¡g~~ c::....~g.1'1 Z ;:I S1 -. ~ --ì:a-....¡:¡s ('J::rO'nl'll t"I1s-~;;ê ;:ú I'll .... I'þ . jn2~,g- ~on?rtll t11;:;~,"g, P;Jêfo-o 1'1... ::J -~a- o:rrø§ ~ ~ 0';' ~ "ö ;:I :::. a a ò rb 1"11 ('JO I'þ g. ::J ~ .., tn ¡;; :] "'- 1"11 . 'r. ¡r:;¡ D.J r1 _ .::; ::¡ Q, - I:' ~",co' - ~ -::::) ¡( 5'::;' '" n9:;~ §g~~ 'ia~::;, ~. -,1"11 õ:;&8- .., 1"11 1'1 OJ Q\ 'Ed ¡;¡~ ~. r- [g! "':I:J ~z ::>rn rI I;: \..hI'"' öirn þJl',/) ';:1:1 ~ ~ JiJ m =ì I:r '-' ~~ (5'-n ~=e. -f1c: 5·~. a ("' ¡¡¡:=~ 000 ":1 ~ 2'"~o:; i3!""=r.n ;;:¡ 5' øõ - 1"\1 ~ r¡ g~~o. ø + ~ ..J - OV1 n ~ 0" ::. ..... 0 ~ ... ... ... J> :a o :J: - .... m ~ u) o m ~ :;; - o !i m "" L006E98199 'ON X~j ...., "" UJ N b1 ~ (") QëJ n z 0 g,-g 0 0 ! ::u ë¡ <: n r5 ~ g Z -I ~ I'"' :%I ::r Z 2 õ'-I ;J (') 1\1 is' ::: :D Q ::I > (;)0 ca I'"' ::J ¡ ¡' > ::I ¡¡: I'D ::¡ "CI en a 8 ~3 ('") C"¡ fñ I'D '" c: '< Z n Q. ..... ... -1 i: (") -1 .~ no ern d ::r ::a ~~:tJ ~o 1\1 Q ::I ~ ~ = 0";:1 cñ en I'D o~ a ~ 0 ø r'1 :I :þ a c: c; I'þ ~ ..... s: 3 ;:J "tJ m ~ ( g .- "tJ c:;J ;f ¡¡¡ ~ '" I'll CJ <II r- Õ '...J!5-- g i+ £0 ~ - ;::I ~ .!:::! ;'¡;' ::1 -.... ",'J'- Š Œ.O g.,~ Z f1 W> ... M ... ~ 3' "T1 ""0 g =:t1 n g.~ =-< ~,¡: &m 5-% t'I-f (j 0 ::; ;¡¡ Q VI ~I!W ~ n ~ o _ ë z 3 :Þ ::¡ ,0 Q :II a'm O~.. ;. (") C':1~ O'ö o ;r Ç)Fì -J 0. ~~ .., þI;" fooo ... 8 ¡q g ~ ,Jl", no-=~ :;,~=n ~§:.=!~ ,,~' .........t:J.~'O ~~ ë: li~~ Or'!'] ""> Co ÞIj ~ õ::C ~~ ~~ ~ ~ t:j ~ \:' '" ¡;¡ ~I ~ ~ -; o ?,:' ..,., ==:I o 3:: d o ~ @ ::>; :;I.." ~ "'t CIi' r:-:- ..... r:: ....¡ ~~ ¢ ~ . :";õ' Q g. r'" d;:¡ S; eï c: ==:I~'; -, Q r'" _ ~.. "'/1 S' tI~ m In. :o" t"" iii, n :>:"C7\ ....,:.-~O <11...... ~... '1:1~ ~ ..oñ ~, ~ Z ~- !!i..:¡ j!-" U'J V. ~ 3' -< "r if' OÎJ e: '" g ro' :;Q >' I.... ~ - t:: ~ ~ .þ.,o.> 8' z .!... ftì U'J l"\ o 7. > » "'0 " r- - ~ ~ - o z » z c (") m :EJ -f - ." - ~ ~ m ." o :xl ~ -< æ: m Z -i >- > tI o (') c: '7 ..... t'Ij Z ...., Ç) -... o N '" c:: :; "CI ~ ,0 F.ï (') ::; "7-(1') ...¡ U'--ì , "" " or- --c: ;:;::(j n'~ ¡;:¡ JTJ ; iT1 ..,.,0° I"'~æ W>VJ ~-<=J go:;a~ NO> ~Z ~ Z )- ~ S' ¡(l ... = Q Õ· ~ .'" o :¡ ... ::! <'i õI n '" ö.: ~ ~ ~ "" o 7- m o ." =" ð "" "" 'ONI S3IN~dWOO SN3~H~ Wd 80:VO NOW 900G-IG-~~W ~ n 2: ;¡ n ~ U'J oðoo n )0 0 ~' o ~ ~ ~ ~ gig - t1'I - ¡;;: ...., ;:: õ () t'I1 = ...¡ (') o...¡ '"' ::a I. · g li:¡Ij;! II ~ 'j~~ õ :;;: ~ c: (II ~ o c: s: c: (II IÞ 1\1 ::I s¡ I.Õ' :; !!!. ::- :; Q. o n c: 3 IÞ 3- :E ~ Ii" ~ ~ III (II - ... ¡¡¡ n III ~ õ' :I ." ... 5' iD Q. 5' a ?- ::- :I s¡ I.Õ' 5' !!!. III (II (II c: ¡:¡¡ (II ~ !!!. n ~ III :I cc IÞ (II ~ :I ~ C' IÞ o C' (II n c: ¡:¡¡ Q. III (II 3 III '< o n n :¡ :E ~ IÞ :I Q. o n c: 3 IÞ ::I iii ~ ( ) ¡:¡¡ ." a Q. c: n ( ) po ~ ~~ ,,;þ !:;c ~g zC: ~~ ; z ::<~ :>11) ~2I =11> ~ . ~> - ." .z ~ ~?) ~j . :J ,=Z ~> ?~ J\ ...., .!~ ,:J i~ :T1 '" . j ¡~ J :¡ Z'" Z." QC .. '" C::;¡! i:'< ,,? ~ ~ [~ "0- ':;"'D 2.ì8 o "'" o " :s!::¡ 3·~ cc:z: So . ~::: m~ c:: . 1n@ ,,;D 0\0 :s!':' .s'::! ':;"~ -rn -> ~~ .. ::= ::I n c.> ~: =z '" III -i ã-::¡ ~.~ -~ i~ s. ~ on ãi'- ~~ '" õQ u; .[" !!.'~ J> ~~ gJ ~ " c -:: -.-- õ::z:í ? :>; 2 ::d v -' n -' ~ .., v '" ("') E :; ::. Q v Q. 2 '":i .... 0 ~ :;; " r.1 > ...J aÕ 2 0 ...J 0 0 <: v n ("') ...J '" "" r.1 Q. '" 0 ''J1 ...J '":i l"'1 '" ;:a cr' ... _"0 '< ~. v ... 'lJ '< 0 º 3:: 0 <: c: n 3:: '" C :2 0. :J :J :::: oc¡ :J :J > n d ("') ;:a .., 0 -< .., ~ 0. n r- .., (/ > 0 Q -¡ Õ 2 (J"J 0 r.1 0 C n -¡ Õ 2 (J"J 'O....-¡t;¡: ~Þ3::r~ [ª~ ~' :J ~ ~ =; õ a ~. ("') '" ê5C.~ '< ::r i:j;' ~. Q ::I ~~, :2 Fj) ,..J ::I o -~ -,~~ ,..J ¡; ;3' n :J cr' O~fb < - -' :J '":i :=' ~ ~ (b o 3 ~ ~ r'\ ,.;;... n~O o c: g~2; ""c.,.-1 ~ '" n Õ f"/ t"!1 .., f'1 ;:tI .gj ;¿¡;;::::! -:Jr.1 n f'1 0 0 """' ('þ ~ g. ~~ ~ '" CJ"V .~ g,~ & ,.., 3 ñ' ~ n 0 ~ - ~ ..... "" n õ ><"'>1::>:;::> ;:tI s:: :::::.... i: O?'::::-~ 0 _ ::¡~' g. c -¡ ;:: ~ <':> Z ~....fL~-4 -¡o "'(') .. So § [ m ~ ~ ~ ~ ~~..... ::; c:;' õ' :;; § ::...;:: m :: :g -::; 0 --.......~ <"'. ~. :::: ~~§ S §. :: ~' - - t::~ ~~ ~ ~. - i::>.. ':::0 i::>.. <':>S; C\ ~' g,o,; -.,.~, §. 2 ê. ;::: s" ~ ~ '-'1 :? ~ ~ ~~ ~~ -""'5 ~ - ~ ~. i::>.. ~~ § ::; ~""-o ~ :: ~ ª,: ~ ~ C) ~ I\) , ..... CD CD I\) ::I ...J " ("') : n c c c: ::: '-0 ::0 -:::m ::' > ...J , r. > '.» Z ¡:¡(') ." m '" _-4 ~' 0 I't "T1 o\z ~ëñ :I: z (') E o z C> :II m > "'z > C> m (') '2 ~ C ;:¡ en ª r. en m 0\ "0 Z ~':II -4 C m "'CI :3 < ~ '":i Õ i: ::1, C m ~ en z -4 o C m n(') ("') m :;:II ;:;-4 Q' ~ ~C') .!;.> -.¡ 'm en ." o :II "0 ~ 3: m z -4 .... .... ~ o o -0 o .¡:.. o 1I1 ~. -ê ~ 8 ::: I't '" ("'\ :J '" ~ ~ ~-õ g ~. "< ~ ~. 0 (b 0 ~ ~. a. Q. ...., ",":J '" ~-;o;'OC¡:J Orb;:¡&~ "B ~ ~ ¡;;. :e '< ò" _ '" -, 3 .., I't '0 :::. ("') ;0;' Q. '0 .... g ë;;'~ ~ & _, - '" I't o :J :; =, (') ""''''....,00 :;~~?~ I't 0 3 ~ OJ >~~?f~ Ô ê5 g' > 0 c:::~",a.g 2:e;:¡;::= -¡~c.(I ::i (Î::rXQ~ m.... -. (j C/) ~n~~"_ ....: n - =. ~ ::!~(Í~~ tTJ~~V1c... t:J '" 0" 0 0 ~ ~ ::J O_rng x ~ 0 r1 s"Q:er; :j 0 ;:¡ 0 ~ ~ ~ .~ rj) ~ ~ .. 'C/) ~ ::: :oJ ("0 .... ...~ .,.Ic......~ Q. ~ 0 §' _ ...J ,...I ....:J'I I't Q. ~:: o (i' ?b a. :5 ~ ~ (I ...J ;3o..~n n.-'"""'c.. ê :r.... _ -, (! rt ~ --.J ~-4 ::J 0 ,,> , :." , ñm '" > '" :II r-z 5' m n 0 VI, 2m Een :II m > Z > C> m 0\ ::;- ~~'~I ~ - 5' 5' g :: n '" ~ . -':rc '":":1 ,... ::"("':.-'-' C:_.:::-' = r"" :J"J ,...I _. ,... ;:¡ :;:j CJ C _ ('tJ ~ r; o ';{' ':Ñ 0. ~--':?' o + ~ ê!VI ~ ....., cr' ~ 0 - ..., ... ... » JJ (") ::r: - -I m ~ ~ en (") m JJ -I - ." - (") ~ m ." 3::2 '< 0 n~ o '< :3 '" :3 ~ ¡;;' '" g' (I X '":i ;:;' I't '" ITI (") X C, 0:: .:Q~o :J:I:Š:::J: m(ñm e<rfQ!= c-om g'.;z- Z Q ?f~;;~ [r.., CJ Q l§iO ~ ~ '" :II ~I ~ ;: z = > :: ,= C> '" =' m 00 -, + ~ r:13 C'":i ;:¡ (i) C)~ --.JC- a::;; ~ 0' * .... VI ... ñ(j Q.,-t ~ :Þ :J , ;:¡ (') 00 o i: :J "'CI , om --.J-4 am _0 I/O en -4 o :II m o (j o ~ m ~ ~ ~ ~ ~ § ñ ,...¡ q ,.... 0 i:j;' is' '< "If." I't 0 r' 0.",":"0 -.......,., '" > ;:a ~ ~~ ~ -...L~~ r-::1> Q. .... (") ~ õ:t ". ::;- ~ n ~~ ~ ~ C> \ .". !...;..¡ N (') z o ~ z (') -4 ':: :II QI > :2 Q ~ rJ C' C '< i: C') -4 ':: o § c ~ ~ 0 m a. ? CD iiI n 1+ N ~ ... .... ... t;: '< o '" (b ~ o :II B z > , (') o Z -4 :II > Q rJ C i: ...., n :> (") C'":i 0 ~~ :; ¡::. Z c: ;:; '" ::;' -f §, :5 ::c ~ ~' >(") ...J ...J ¡:; 6. -f .~ I't 0 >~::c :> ~ ~ o 'E en 0'< ;:J a ........ = I't ~ ::j :J "C (:!.....- ~ ~ \II "'í 0",_ 2! g- (") ~:e:þ i:j;,:J ~ ~~o- ~ - '" 0 9- _:e Z I't _, ~ :J 'T1 80 s:C (I ::"tJ õ' ~ :J~ §, s: =-m ~Z ~-f n o ~ .., '" p .... ::J n -' :: -¡ ~o;:¡~:¡- :J::"'~n éj; ~ R õ' c: ~ 0 ::ï :¡ ~~~~o. ("'\oo..;:;~ !]. .., ~ 0. S!2. ~ ~ ~ ~~ ~~:e~3. .., ê='::n O"':r-o 3;o;'~n:J 5-õ'~~ª n'" 0 ("'¡ o:s~*õ :e ::, ::J f'1 ~ =,Q.~On tiI ,..¡ ~ ti ::¡ -"""'Q~~S ::'Joc..~ Õ. 5' g ~ =- &~§5-~ ~ (} n ëñO Õ nn:J:>~ c: ::¡ ~ "'0 ::ï ~ ::;; - v (b (b _0 t""'t - Ü ~ g ~ Q" ~ ("') ~ ~ ~ '"'0 ÇJ ~ õ· c ~~=::;: ~""5Õ'~ :¡;?5;n :~§,:=·5 5Q~3S ~~;:ï95 ::¡:¿~::~ =- ~ r'b ~ \.fi' rbr'bu'-'1;¡;- Qo ::;10 ~ x ~ ~;:::~(b~ ç;;o ñ "'0 ~ ..:.. == Co :. Q 2- O~=3~ ~ c..:;: "':; -_, e.~ ~ ~ ~ ~~~~8.7- ...... , J o 2 -' ::d :> ~ -' d o ~ ~ 2 Ž ~ ~"T'j N '"C :Jj ::::I" W c:: -¡ ¡:S:? :5 M r -¡ ~ < ::r c:: .~.~ ª' ~ ~ r- ~ > ;::J ::, (JQ (") Þ>-:::c þJOo ~CJ\~~~.g.c:::; '"C;;o:::tT1~n~3 Þ> _. Z N ;::0 ...... -, r~ClJv.3~-< 'T] =-, (") 0\ N :::I r-nO~N- ;::o~ 00 t~ ~ "0 .¡:;.o.> 8 Z I ¡;:; CIJ "T'j ;:tI o '7 "T'j o ::::I '" < :; > ;:a n :r: -¡ t'!1 n ::1 '" ;:a g 1:'1'1 n ::1 "'!"J-CI1 -¡VI....., , 0\ ",0:- --c:: tTJ:En ~, ¡:;; tTJ$:tTJ - - 0 "'!"JO_ r':Etri W>CI1 .¡:..-<-¡ ~;;o~ NO> >z 0> ;:a tTJ Z >- n '" ""::: > o ::::I t'!1 ." 2 .0::::: ~ m 0' ;j no(=) > -¡ ~ q 2 d - o ,. 0 o (J) 2 ::; :. 2 t"rÎ 0 8 ~ w:, . - ....¡ ~N 58 tTJVI o 0 0 do 0 t"*\ >- C §o ö?S~v ~ :r: ~ .... ::::I -¡ ::::I õ' > r.1 ;:¡ n n a -¡ ::::I » -c -c r- - n !:; - o z » z c n m :c -t - ." - n !:; m ." o :c ~ ~ s: m z -t >- - >- u o n c: ~ t'11 Z >-ì CJ ~ Q N ~ :J ~ ;:! 5. gO '" o :J .., 'J ~ .., '" I't '" ;:;' ~ -:J ;.. :J m o z ", '-' ." .. ~ C; ~~ 7.)' CD fij 5' Q) (!) CD W , o (]1 ~ (JI 'W · · · · :> . o ..; o .., o ~ I: CII ::! Q) iiin. "0 õ' II) ::! ~ 5' ~@ , ::! CD CII ::! ~ ~CD o Q) o ::! 3 ~ "C .., roCII CD:T c.~ »CII ~g .....¡¡) ::! NO OCD 00 (]1 - Q) (,9 ::! ..,,¡ c.:::j 0"0 ~::.. Q) ..,,¡ ::! 0 n Q) C1) ::! CII C1) o = I: Q) -ìl ~ 5 c. A ..,,¡ CD C. I: C1) ...... o C1) .., a .., ã 3 iII't (,9 ~ -..¡ ...... 'Co 0:1 CI'I_CI'I en.......... cÏ\J'W u)NN ~CDN :c..~:..., -"¡~N ..... ..... ..... AAA 000 wW' I\.)l\.)g 9'f-0 000 ggN ??g I\.)N..... 000 01010 ..... ..... , OOA ??~ AAO CDCD""¡ 00 .....0 I\.)""¡ ~~;!?: 00:;0 W....." .....1\.)0 -;-J-;-J:;o 00..; 00, OOm ??c. I\.) I\.) iD' 00 0101" ..........0 00:::E ??!!. AA CD CD 00 00 ..,,¡ ..,,¡ »»»»» ::;' ::;' :::;' =t. ::;. "C"C"'C"'C-o 00000 ;:¡.;:¡.;:¡.;:¡.;:¡. CDO;o";O æ ã3 I: ~ iiJ _.:J _, _, 8 ::! :::E :::E :J ::!~Q)Q)c8 C11C1)'<'<C1) - :::0 :::0 CD I: :T :J Q) ~ g ~ g cõ' õ' :T :J éii enoOOO I: -, -, -, -, ~ 0 n n n =:"""" -. C1) C1) C1) ro en .., -. ..., ...., C1) CII CII CII en WOOOO ,<::!:J:J:J en m 3 en o .... CD .., ro < Q a. ~~~~~ ..... CD CD ë:.nw W01CD 0.....0) ""¡(j)W A-"'¡A I\.)""¡ ..... 01 ..... CD AA CD I\.) --...¡ ..... I\.) 01 ..;..; Q) 00 '< '< 00 .., .., ïï 00 00 " " C1) C1) s:s: õ' õ' :T :T cõ' cõ' 00 00 ::! :J 00 o 0 :J :J CII en ...... ...... , .., - I: ::! n. r õ' :J :J r {,9 (,9 ..... ..... 01 CD.CD CD I\.) 1\.)01 A..,,¡ 001 00 ~.~ -c 00C: WCDCJ 1\.)0ï CP?ñ 00 00< 00< 000 , , :;0 1\.)1\.)" g~en ..... ..... I oom 002 1. G) (j) 2 ~ m m 22 2 G) I en I: ( ) 3: o o ... :T C1) DI C. 00 .., .., C1) C1) CD ro " " ;0:::0 (1) (1) CII en ...... ...... o 0 ;:¡'''' 00 ~ ...... -, -, 0 g :J AWWWW O')~~~~ ""'0 (j)C) (j) bgb6b g~ggg 00000 NgN,z"N g?g~g -"')\J-"-a.-ar. 00000 001000 I ~ I I I .....o..,,¡--...¡..... 8,?G;ffig 0--"'¡0011\.) I\.)(j)CDO (j) 01 01 o ,.." w.........." .....I\.)I\.):Þ gCPcP:;o 000" ~ggen g?O ilo o I\.) N:;o ?ggm 1\.)..........(') 000:;0 ~??m 0""¡""¡:Þ ?g;ê::j .....01\.)0 ~CD""'2 I\.) m §: ::! ( ) 3: ( ) CII CII ( ) ... enm"'O('):r::r:"'Oï -0.0001:1:000 Q ~ Q. § 3. 3. Q. ~ éii~S:-<££S::::E (') iiJ ~, 0 :J :J ~, g 3 S' ;::t Q (1) CD ~ c. "2.»' 'R~~ (') x.., 00 Q Q 0 :r:(1) -:J:J ::! c:J 'T1:J:J 0 ~ Q I: (1) CD CD ~,en :J 6 6 CD Q ï a.Q Q :Jo 33 CD C1) 'T1 Q 00 CD 'T1Q (!)(Q 00 iiJ tã' C1) C1) 9- :J a ~ I: (JI :J a. en :;:u»;o»»»;oen OOJC1):T:T:TC1)C: c'(')Q CD CD CD Q ~ a. , (1) :J :J :J C1) _. Q)>Q Cllenenoo~ ",,=fO':nnnO': ~, C1) 0 0 0 0 0 en §:Jfi¡333fi¡6i en en -"'C "'C "'C - - q'OOOO 00 Q OCD3 co", :J :J :J C1) n 3 ,~ -, -, _. CII g -0 c3' m m m ~, 0 :JQ :J :J- :J OJ ffi' CD en < 00 .., a. ~~~{,9~~~~ N A _0..... W O')-01-A CD W A OJ 0') I\.) 01 I\.) OCDCD 01 .....w 01 CD..... 01 W CD 0 oë:.n-::" WOOCDA !=>AA01(j) W""¡OO1A ..,,¡..,,¡010..... WWWWWWWW -"~-"""'¡'-Jr.-Jr.-Jr.-"" (j)(j)(j)(j)0')01010 bbbbbbbg gggggggCf ????N??O NNI\.)NOl\.)l\.)g ~5:~5:~gg? ~-""-Jr.-Jr.O-Jr."""'f\.) 00000000 ????~??~ .....f\J..........(j)1\.).....0 ~g~~ggê? .....0.....0 001..... f\J.....f\JC:O W »c-m(»c-)>(') c. ~, ::! 0 a. ~, a. 0 3-C1)C:3-3C: -, en cO ::! -, m _. ::! ?C1),<-<?~?-< n » c: m () » ~ » (') :;0 ::! ~, ::::: II) :J (JI :J QJ 0 ~ .:<' 'R ~ õ' ~ 'R QJ xen QJX:JXQJ c. =~ =ñ= -;; 5- m C C ::! 3 5. 5.~ -- OJ c: (JI CZ-HD"'OO"'OOJ "'0 :JOCDQJQJC1)OOQJ QJ -, .., 0 ;:¡ C :J c: ;:¡ C <30:T---:T C1) c-CDc- c- ü!~OJ(')QJXOO(')QJ 00 -G)o 0;on 0 0 ;:::en»~-ê o-ê ~-ê \, J CD ,..... -. 0 _',..... OOn3'-'::!:J:J-, ::! Q:l:nC"",CD"",C: -' ~.' Q.)C"" '< )r'" Q. :J - -, (f) (f)-' (!)'< 00 00 ::!:J :J:J (JI en {,9 {,9 ~ {f {,9 {,9 ~ {,9 {f I\.) o U11\.) AÏ\J f\J0 WA W01 0..... .......-J¡......... ~ moO)U1 -...¡ .m .0 .CD .1\.).0 f\J (]1(j)AW-"'¡o OCD.....O..... .... (j) CD W CD 0 (]1 I , CDCDOOO1 --, o....oow f\J o (") om NZ CD -t CD :::0 b :Þ o r- o o en Nm 0:::0 ~:5 o (") o m ~ en ê ê ~ ~ 01 3 C' CD ., ¡þ CD ~ ~ 00 (Q 6' ::! :J g :J .... -, Q) (JI G) -, Q) :J - ITEM N'1f C12 DATE: 4/26/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT ED PARKER, DIRECTOR SUBJECT: Approval of Hurricane Related Purchases BACKGROUND: See attached memorandum FUNDS AVAILABLE: Hurricane Frances Program #190026 - Various funds and organizations (emergency reserves to be reimbursed by FEMA) Hurricane Jeanne Program #1902 - Various funds and organizations (emergency reserves to be reimbursed by FEMA) PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board approve the attached list of hurricane related purchases. COMMISSION ACTION: CONCURRENCE: County Attorney (X) v~ Coord ination/Siqnatu res ~ Qð APPROVED () DENIED ( ) OTHER Approved 5-0 TRATOR Originating Dept. ( ) Mgt. & Budget ( ) Other ( ) Purchasing (X) ~r Other ( ) finance: (check for copy, only if applicable)_ ,: BOARD OF COU~Y COMMISSIONERS 'WI PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director ~ P Date: April 20, 2005 Re: Approval of Hurricane Related Purchases *********************************************************************************************************** BACKGROUND: Pursuant to a directive from the Purchasing Director, dated March 23, 2005, the hurricane related purchases, after March 25, 2005, are to be handled in accordance with normal purchasing procedures. Further background information and details on these purchases are available at the Purchasing Department. RECOMMENDATION: Staff recommends approval of the attached list of hurricane related purchases. '-' 'w1II BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT ED PARKER, DIRECTOR PURCHASES FOR HURRICANE FRANCES PAGE 1 - 4/20/2005 P.O,# DEPARTMENT VENDOR DESCRIPTION AMOUNT TOTAL AMOUNT CLEAN CERAMIC TILE, VINYL, AND CARPET - HURSTON BRANCH LIBRARY 1,261,00 REPLACE (1) 14X14 ROLL UP DOOR MOUNTED TO CONCRETE AT THE HEAVY EQUIPMENT SERVICE GARAGE 1,985,00 3,246.00 OVERHEAD DOOR REPAIRS 3,575.00 3,575.00 TOTAL PURCHASE ORDERS - FRANCES 6,821.00 6,821.00 P2512275 CENTRAL SERVICES STANLEY STEEMER P2512370 CENTRAL SERVICES T,C, GARAGE DOORS P2512369 PW-SOLlD WASTE J B MATTHEWS PURCHASES FOR HURRICANE JEANNE P2512276 CENTRAL SERVICES COMMUNITY ASPHALT CORP, REPAIR THE WASH OUT AT STAN BLUM BOAT RAMP KNOCKDOWN AND RETURN FREIGHT FOR TRAILER #CC-03342, SMI-31543 & SMI-34260, USED AT VILLAGE GREEN REPLACE ROOF ON RASMUSSEN HOUSE 1,755,00 P2512372 CENTRAL SERVICES WILLIAMS-SCOTSMAN 1,712,00 R2552036 CENTRAL SERVICES J, A. TAYLOR ROOFING 11,000,00 14,467.00 R2552051 PARKS & REC, SPADES CONST,. INC. FAIRGROUNDS MAINT/OFFICE BUILDING - MOLD REMEDIA TIONIRECONSTRUCTION MAl NT, IMPROVEMENTS-REPLACE MESH W/ROPE NETTING-ELKS PARK 11,500.00 R2552052 PARKS & REC, COLLEGIATE PACIFIC, INC. 2,289.00 13,789.00 PURCHASE ORDERS· JEANNE 28,256.00 28,256.00 CREDIT CARD PW-ENGINEERING CREDIT CARD PW-ROAD & BRIDGE 311,60 3,199,73 CREDIT CARD - JEANNE 3,511.33 3,511.33 TOTAL PURCHASES· JEANNE 31,767.33 31,767,33 FRANCES JEANNE TOTAL TO BOARD: 4/26/05 6,821.00 31,767.33 38,588,33 '-' 'vi BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT ED PARKER, DIRECTOR PURCHASES FOR HURRICANE FRANCES/JEANNE PAGE 2 - 4/20/2005 TO BOARD: 10/05/04 - PO'S - FRANCES TO BOARD: 10/05/04 - CREDIT CARD STATEMENT· FRANCES TO BOARD: 10/12/04 - PO'S - FRANCES TO BOARD: 10/19/04 - PO'S & CREDIT CARD PURCH. - FRANCES TO BOARD: 10/26/04 - PO'S & CREDIT CARD PURCH. - FRANCES TO BOARD: 11/02/04 - PO'S. - FRANCES TO BOARD: 11/09/04· PO'S - FRANCES TO BOARD: 11/15/04 - PO'S & CREDIT CARD PURCH. - FRANCES TO BOARD: 11/23/04 - PO'S· FRANCES TO BOARD: 12/7/04 - PO'S - FRANCES TO BOARD: 12/14/04· PO'S - FRANCES TO BOARD: 12/21/04 - PO'S - FRANCES TO BOARD: 1/11/05· PO'S - FRANCES TO BOARD: 1/25/05 - PO'S . FRANCES TO BOARD: 2/8/05· PO'S - FRANCES TO BOARD: 2/22/05 - PO'S & CREDIT CARD PURCH. . FRANCES TO BOARD: 3/08/05 - PO'S & CREDIT CARD PURCH. - FRANCES TO BOARD: 3/22/05 - PO'S - FRANCES TO BOARD: 4/05/05 - PO'S & CREDIT CARD PURCH. - FRANCES TO BOARD: 4/26/05 - PO'S - FRANCES 24,870,890.27 188,462.70 877,545.68 942,831.71 125,799.29 125,619,99 8,177,287.88 3,190,311.52 169,414.35 70,620.13 292,007.84 72,365.75 258,477.26 3,609,460.51 799,224.21 186,092.63 152,822.90 107,126.89 240874.62 6,821.00 TOTAL FRANCES TO DATE: 44,464,057.13 44,464,057.13 TO BOARD: 10/12/04 - PO'S - JEANNE TO BOARD: 10/19/04· PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 10/26/04· PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 11/02/04 - PO'S - JEANNE TO BOARD: 11/09/04 - PO'S - JEANNE TO BOARD: 11/15/04 - PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 11/23/04 - PO'S - JEANNE TO BOARD: 12/7104 - PO'S - JEANNE TO BOARD: 12/14/04 - PO'S - JEANNE TO BOARD: 12/21/04 - PO'S· JEANNE TO BOARD: 1111105 - PO'S -JEANNE TO BOARD: 1/25/05 - PO'S - JEANNE TO BOARD: 2/8/05 - PO'S - JEANNE TO BOARD: 2/22/05 - PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 3/8/05 - PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 3/22/05· PO'S. - JEANNE TO BOARD: 4/05/05 - PO'S. - JEANNE TO BOARD: 4/26/05 - PO'S. & CREDIT CARD PURCH. - JEANNE 548,078.39 252,234.83 497,017.14 9,750.80 223,951.36 87,753.77 80,811.77 29,679,672.96 67,671.17 3,240.00 568,551.65 4,658,464.12 237,724.90 184,671.07 303,183.98 9,799.26 307824.8 31,767.33 TOTAL JEANNE TO DATE: 37,752,169,30 37,752,169.30 $82,216,226.43 TOTAL HURRICANE EXPENSES TO DATE: ~ '-'AGENDA REQUEST IT~NO. 'w1i/.3 DATE: April 26, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: St. Lucie County Sheriff's Office Toby Long Director of Finance SUBJECT: Reimbursement for Hurricane costs and Budget Amendment in the amount of $409,222.00. BACKGROUND: The attached costs are for expenditures paid for subsequent to 9/30/04, in the amount of $409,222.00. These amounts will be reimbursed to the County as soon as amounts are received from FEMA. FUNDS WILL BE AVAILABLE IN: 001-8191-599043-1902 Correction/Detention-Jeanne ($29,546.00) 107-8191-599042-19002.6 Law Enforcement-Frances ($12,915.00) 107-8191-599042-1902 Law Enforcement-Jeanne ($366,761.00) Total: $409,222.00 PREVIOUS ACTION: The Commission has approved reimbursement for Hurricane costs incurred in the 03/04 budget year. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the request for reimbursement and budget amendment in the amount of $409,222.00. COMMISSION ACTION: [" APPROVED [ ] DENIED [ ] OTHER: CONCURRENCE: Approved 5-0 Review and Approvals County Attorney: Management & Budget Purchasing: Originating Dept, Other: Other: Finance: (Check for Copy only, if applicable) Eff, 5/96 '-' '-' County Reimbursement Request For Hurricanes Law Enforcement Hurricane Francis Security for Civic Center 700 Lodging/Food 142 Auto Repairs 973 Supplies 6,463 Repairs 843 Fuel 3,794 12,915 Hurricane Jeanne Overtime 226,169 Benefits 56,694 Food/Lodging 24,508 Supplies 24,508 Auto Repairs 4,316 Repairs 553 Fuel 30,013 366,761 Jail Hurricane Jeanne Overtime 1,823 Benefits 422 Supplies 21,968 Inmate Medical 5,333 29,546 JEANNE TOTAL 396,307 TOT AL REIMBURSEMENTS 409,222 ....., ~ ;, "w1I AGENDA REQUEST fJiI ITEM NO. 14 - DATE: April 26, 2005 REGULAR 0 PUBLIC HEARING 0 CONSENT [X] TO: Board of County Commissioners SUBMITTED BY (DEPT): Grants PRESENTED BY: Roberta Breene, Grants Writer SUBJECT: Authorize acceptance of an Interlocal Agreement with the Florida Inland Navigation District (FIND) providing $225,000 for shoreline stabilization and habitat restoration on lands owned by FIND along Indian River Drive as part of the Indian River Drive Vegetation/Habitat Restoration Project. BACKGROUND: Funding from this Interlocal Agreement will be used for the Indian River Drive Restoration Project. specifically stabilizing the restored Lagoon bank on FIND property with native vegetation. On 12/14/04. the BOCC approved the submittal of a grant application for this project under FIND's Emergency Assistance Program and approval of resolution No. 04-391. Following a verbal presentation to FIND, FIND then determined the project to be ineligible under its Emergency Assistance Program. However. showing support for the project. FIND then decided to provide $225,000 from its maintenance account to be used toward the maintenance of its own property along Indian River Drive. This Interlocal Agreement provides the mechanism for this funding. These funds are part of the total $5,835.000 Indian River Drive habitat and vegetation restoration project. FUNDS AVAIL.: This Interlocal Agreement requires no match. PREVIOUS ACTION: On 12/14/04. the BOCC approved the submittal of a grant application for this project under FIND's Emergencey Assistance Program and approval of resolution No. 04-391. On 3/15/05, the BOCC approved the acceptance of a total of $4,376.250 in grant funding from the USDA Natural Resource Conservation Service plus a $1,458.750 County match. RECOMMENDATION: Staff recommends that the Board accept this Interlocal Agreement providing $225,000 from the Florida Inland Navigation District. COMMISSION ACTION: [X ] APPROVED [ ] OTHER: CONCURRENCE: [ ] DENIED M Approved 5-0 County Attorney: Originating Dept. Finance: (copies only) : ~ Mgt &. Budget. public works. Purchasing. Other. ''-'' '-' ..",. 'WI .........---.- .s~I!!(di@I¡~~;;,' COUNTY i lOR I D A'~ ~. To: From: Date: Subject: Board of County Commissioners Roberta Breene, Grants Writer April 19, 2005 BOCC Meeting, April 26, 2005, Consent Agenda Item 14 A, Background Interlocal Agreement between St. Lucie County and Florida Inland Navigation District Funding for Native Vegetation/Habitat restoration for Indian River LagoonBank St. Lucie County has requested and will be receiving federal assistance ($4,386,250), under a USDA NRCS Emergency Watershed Protection grant, to sponsor and assist landowners along Indian River Drive in repairing river bank damages caused by Hurricane Jeanne on September 24, 2004. This grant required a 25% match ($1,458,750), resulting in a total project cost not to exceed $5,835,000. Attached is a summary of the funding status to date and the County's current obligation: = USDA Natural Resource Conservation Service Grant 75% = $4,376,250 St. Lucie County match 25% = $1,458,750 100% $5,835,000 Source of 25% match: Total St. Lucie County In-kind Service matching funds 6% = $ 360,000 Interlocal Agreement with Florida Inland Navigation District 4% = $ 225,000 South Florida Water Management District 1% $ 50,000 Total remaining funding/County obligation to be determined 14% = $ 823,750 Total match 25% = $1,458,750 Additional funds: Grant from Indian River Lagoon Estuary Program (Federal) 0% = $ 60,000 (Note: Federal funds cannot be used as match to USDA)