HomeMy WebLinkAboutAgenda Packet 07-22-04
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JULY 22, 2004
6:00 PM
SPECIAL
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
WELCOME
ALL MEETINGS ARE TELEVISED.
PLEASE TURN OFF ALL CELL PHONES AND PAGERS
PRIOR TO ENTERING THE COMMISSION CHAMBERS.
GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at
today's Bo'ard meeting: '
CONSENT AGENDA _ These items are considered routine and are enacted by one motion. There will be no separate
discussion of these items unless a Commissioner so requests.
REGULAR AGENDA _ Proclamations, Presentations, Public Hearings, and Department requests are items, which the
Commission will discuss individually usually in the order listed on the agenda.
PUBLIC HEARINGS _ These items are usually heard on the first and third Tuesday at 7:00 P.M. or as soon thereafter as
possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M.,
then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to
indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone
wishing to speak to come forward, one at a time. Comments will be limited to five minutes.
As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of
presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the
Chairman will ask for public comment, (4) further discussion and action by the board.
ADDRESSING THE COMMISSION - Please state your name and address, speaking clearly into the microphone. If you have
backup material, please have eight copies for distribution.
NON-AGENDA ITEMS _ These items are presented by an individual Commissioner or staff as necessary at the conclusion of
the printed agenda.
PUBLIC COMMENT _ Time is allotted at the beginning of each meeting of general public comment. Please limit comments to
five minutes.
DECORUM - Please be respectful of others opinions.
MEETINGS _ All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00
P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County
Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board
schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of
these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County CommunitY Services Director at (772) 462-1777
or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting.
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BOARD OF COUNTY
COMMISSIONERS
www.co.st-lucie.f1.us
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Paula A. Lewis, Chairman
John D. Bruhn, Vice Chairman
Doug Coward
Frannie Hutchinson
Cliff Barnes
District No.3
District No. 1
District No.2
District No.4
District No. 5
July 22, 2004
6:00 P.M.
INVOCATION
PLEDGE OF ALLEGIANCE
SR 1. ADMINISTRATION
;f}rV'~
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Construction of low-tech inmate housing for 100 low-risk inmates, minimum security inmates and
retrofit Dorm A-1 to house medium security inmates - The Citizen's Budget Development Committee
recommended (9-1) that the Board of County Commissioners proceed with the construction of 2 low-tech
air-conditioned steel structures and the retrofitting Dorm A-1 at a cost not to exceed $560,000, the
Committee further recommended that the Board declare an emergency and authorize staff to negotiate
and enter into a contract not to exceed $560,000 to construct these facilities. This excludes $51,000 in
furniture and fixtures. If the Board concurs with this recommendation, Staff recommends that the Board
of County Commissioners proceed with the construction of one low-tech air-conditioned steel structure to
house 100 minimum-security inmates and retrofitting Dorm A-1 to house medium security inmates at a
cost not to exceed 611,000 including furniture and fixtures. Based on the recommendations of the
Committee, staff requests Board direction as to whether to proceed as recommended by the Committee.
SR2. ADMINISTRATION
Sheriff's request for reimbursement of cost overruns/projected shortfalls in 2003/2004 budget for an
amount not to exceed $1,492,500- The Citizen's Budget Development Committee recommends the
reimbursement to the Sheriff's Office, an amount not to exceed $1,492,500 for the 2003/2004 budget
year.
CONSENT AGENDA
SC 1. ADMINISTRATION
A. Code Enforcement Board - Consider staff recommendation to ratify Commissioner Barnes
'appointment of Mr. Thomas D. Siplin to the Code Enforcement Board.
B. Code Enforcement Board - Consider staff recommendation to ratify Commissioner Lewis'
reappointment of Ms. Mae Roche to the Code Enforcement Board retroactive September 1,
2003.
SC2. SHERIFF'S OFFICE
Permission to Advertise _ request for permission advertise a public hearing as required by U.S. Department
of Justice, Office of Justice Program, 2004 Local Law Enforcement Block Grant - Consider staff
recommendation to approve the Sheriff's Office request to advertise for a public hearing regarding the
proposed use of funds prior the obligation of funds as required by the granting agency.
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ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
------
------------
ANNOUNCEMENTS
JULY 22, 2004
1. The Board of County Commissioners will hold a workshop to discuss ESLlGreenways/Open Space Potential
Purchases on August 25, 2004 at 1 :OOpm in Conference Room #3.
2. The Board of County Commissioners will hold a workshop to discuss growth issues with Indian River
County on September 20, 2004 at 9:00am at the Richardson Center, located at the Indian River
Community College Mueller Campus, 6155 College Lane, Vero Beach.
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made. Upon the request of any partY to the proceedings, individuals testifying during a hearing will be sworn in. Any partY to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least fortY-eight (48) hours prior to the meeting.
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JULY 22/ 2004
6:00 PM
SPECIAL
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
WELCOME
ALL MEETINGS ARE TELEVISED.
PLEASE TURN OFF ALL CELL PHONES AND PAGERS
PRIOR TO ENTERING THE COMMISSION CHAMBERS.
GENERAL RULES AND PROCEDURES - Attached is the agenda, which will determine the order of business conducted at
today's Board meeting:
CONSENT AGENDA _ These items are considered routine and are enacted by one motion. There will be no separate
discussion of these items unless a Commissioner so requests.
REGULAR AGENDA _ Proclamations, Presentations, Public Hearings, and Department requests are items, which the
Commission will discuss individually usually in the order listed on the agenda.
PUBLIC HEARINGS _ These items are usually heard on the first and third Tuesday at 7:00 P.M. or as soon thereafter as
possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M.,
then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to
indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone
wishing to speak to come forward, one at a time. Comments will be limited to five minutes.
As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of
presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the
Chairman will ask for public comment, (4) further discussion and action by the board.
ADDRESSING THE COMMISSION - Please state your name and address, speaking clearly into the microphone. If you have
backup material, please have eight copies for distribution.
NON-AGENDA ITEMS _ These items are presented by an individual Commissioner or staff as necessary at the conclusion of
the printed agenda.
PUBLIC COMMENT - Time is allotted at the beginning of each meeting of general public comment. Please limit comments to
five minutes.
DECORUM - Please be respectful of others opinions.
MEETINGS _ All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00
P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County
Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board
schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of
these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777
or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting.
. ..
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BOARD OF COUNTY
COMMISSIONERS
WWW.co.st-lucie.fl.us
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Paula A. Lewis, Chairman
John D. Bruhn, Vice Chairman
Doug Coward
Frannie Hutchinson
Cliff Barnes
District No. 3
District No. 1
District No. 2
District No. 4
District No. 5
July 22, 2004
6:00 P.M.
INVOCATION 1\
PLEDGE OF ALLEG~ ~'(\(\? ('\.t'\C. Cr)î¿i\¡'T'S
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SR 1. ADMINISTRATION
~
Construction of low-tech inmate housing for 100 low-risk inmates, minimum security inmates and
retrofit Dorm A-1 to house medium security inmates - The Citizen's Budget Development Committee
recommended (9-1) that the Board of County Commissioners proceed with the construction of 2 low-tech
air-conditioned steel structures and the retrofitting Dorm A-1 at a cost not to exceed $560,000, the
Committee further recommended that the Board declare an emergency and authorize staff to negotiate
and enter into a contract not to exceed $560,000 to construct these facilities. This excludes $51,000 in
furniture and fixtures. If the Board concurs with this recommendation, Staff reêommends that the Board
of County Commissioners proceed with the construction of one low-tech air-conditioned steel structure to
house 100 minimum-security inmates and retrofitting Dorm A-1 to house medium security inmates at a
cost not to exceed 611,000 including furniture and fixtures. Based on the recommendations of the
Committee, staff reWiests Board direction as to whether to proceed as çecommended by the Cfmmittee. L
~rl~ i4rrc.tif~ ...Jo ìmh\edfAr+e~ ~.!.'i~tenJ.ð tó .Çì}Of\ ~~t!'~Slo.b5 ~d. brt~ 4dCco~"
~'i5'f.mJi~t~Yì~ 'ITOJ. X+ "'Ci.S a~ .~~ i4\o.t-Cø* be. bro? ~k.+Ò..... reit-~i ,
SR2.
Sheriff's request for reimbursement of cost overruns/projected shortfalls in 2003/2004 budget for an
amount not to exceed $1,492,500- The Citizen's Budget Development Committee recommends the
reimbursement to the Sheriff's Office, an amount not to exceed $1,492,500 for the 2003/2004 budget
year.
CONSENT AGENDA
Q -0 tt~ r#ec.t
SCt. ADMINISTRATION
6'/~ A.
W~(O.,¡
i)AJ J..B.
~Q~ri>"
Code Enforcement Board - Consider staff recommendation to ratify Commissioner Barnes
'appointment of Mr. Thomas D. Siplin to the Code Enforcement Board.
Code Enforcement Board - Consider staff recommendation to ratify Commissioner Lewis'
reappointment of Ms. Mae Roche to the Code Enforcement Board retroactive September 1,
2003.
SC2. SHERIFF'S OFFICE
GD j Permission to Advertise - request for permission advertise a public hearing as required by U.S. Department
. _~eJI\ of Justice, Office of Justice Program, 2004 Local Law Enforcement Block Grant - Consider staff
~. recommendation to approve the Sheriff's Office request to advertise for a public hearing regarding the
proposed use of funds prior the obligation of funds as required by the granting agency.
J .
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ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
-----------
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ANNOUNCEMENTS
JULY 22, 2004
1. The Board of County Commissioners will hold a workshop to discuss ESLlGreenwayslOpen Space Potential
Purchases on August 25, 2004 at 1 :OOpm in Conference Room #3.
2. The Board of County Commissioners will hold a workshop to discuss growth issues with Indian River
County on September 20, 2004 at 9:00am at the Richardson Center, located at the Indian River
Community College Mueller Campus, 6155 College lane, Vero Beach.
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Ser.ices Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
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ITEM NO. SR-1
DATE: 7 -22-04
AGENDA REQUEST
REGULAR: (X)
PUBLIC HEARING: ( )
CONSENT: ( )
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT): ADMINISTRATION
SUBJECT: Construction of low-tech inmate housing for 1 00 low-risk inmates, minimum security inmates
and retrofit Dorm A-1 to house medium security inmates
BACKGROUND: See attached July 2,2004 memorandum, item #1 and backup. Also see attached
July 6, 2004 memo and July 15,2004 memorandum.
FUNDS AVAILABLE: Acct #310003-2330-562000-200-Correctionallmpact Fees - $450,000
Acct #310003-1930-562000-100-0ther Public Facility Impact Fees- $161.000
$611,000
PREVIOUS ACTION: N/A
KAPPROVED 0 DENIED
Approved 5-0
o OTHER: Motion to direct staff to
immediately research tents to fit
on existing slabs and bring back
cost estimates for the tents. It Review and Approvals
was also requested that cost be
brought back for retrofit.
º County Attorney: 0 Management and Budget:
RECOMMENDATION:
COMMISSION ACTION:
o Originating Dept:
The Citizen's Budget Development Committee recommended (9-1) that the
Board of County Commissioners proceed with the construction of 2 low-tech
air-conditioned steel structures and the retrofitting Dorm A-1 at a cost not to
exceed $560,000, the Committee further recommended that the Board declare
an emergency and authorize staff to negotiate and enter into a contract not to
exceed $560,000 to construct these facilities. This excludes $51,000 in
furniture and fixtures. If the Board concurs with this recommendation, Staff
recommends that the Board of County Commissioners proceed with the
construction of one low-tech air-conditioned steel structure to house 100
minimum-security inmates and retrofitting Dorm A-1 to house medium security
inmates at a cost not to exceed $611,000 including furniture and fixtures.
Based on the recommendations of the Committee, staff requests Board
direction as to whether to proceed as recommended by the Committee.
C~;rCE:
Douglas Anderson
County Administrator
o Purchasing:
º Other:
o Other:
g Finance: Check for copy only, if applicable:
Anyone with a disability requiring accommodations to attend this meeting should contact the Sf. Lucie County Community Services Manager at 772-462-1777
TTD 772-462-1428, at least 48 hours (48) prior to the meeting,
H:IWINIO WORDIAGENDAWlLOW-TECH7-22-04,DOC
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COUNTY ADMINISTRATION
Douglas M. Anderson
MEMORANDUM
04-152
TO: Board of County Com
FROM:
unty Administrator
DATE:
July 16, 2004
RE:
Construction of Low-Tech Inmate Housing Facility
The Citizens' Budget Development Committee has recommended to the Board, 9-1 to
construct two 50 inmate steel low-tech housing facilities with insulation and air conditioning
and retrofit Dorm A-1 to house medium security inmates in an amount not to exceed
$560,000. If the Board recommends to proceed, staff recommends one building to house
100 inmates, which would be more cost efficient. The air conditioning is $70,000. This
cost also includes additional restrooms and shower facilities totaling $100,000. To this
amount, $51,000 must be added for furniture and fixtures, bringing the total project cost to
$611,000. The estimated annual increase in electricity costs will be $15,000. Roger
Shinn, Central Services Director, is getting additional quotes for this project. Staff
anticipates from start to finish the project taking six months. The Citizens' Budget
Development Committee recommends declaring an emergency and authorizing staff to
enter into a contract not to exceed $560,000 to construct these facilities. The Sheriff
estimates the first year operating costs, January-September 2005, to be $950,904. After
that point, the estimated annual operating cost is $ 963,837.
DMAljc 04-152
c: Ray Wazny, Assistant County Administrator
Dan Mcintyre, County Attorney
Marie Gouin, Management and Budget Director
Ken Mascara, Sheriff
Garry Wilson, Chief Deputy
Toby Long, Finance Director, Sheriff's Office
Pat Tighe, Major - Director of Detention
H:IWINIO WORDIAGENDAWILOW- TECH? -22-04,DOC
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COUNTY ADMINISTRATION
MORANDUM
04-137
DATE:
Board of County com~sio e
Douglas M. Anderson~nty Administrator
July 2, 2004
TO:
FROM:
RE:
7/2/04 Citizens Budget Development Committee
The Citizens Budget Development Committee made the following recommendations to the
Board of County Commissioners:
.1) Move forward with the construction of 2 low-tech, 50-person each steel
buildings with air conditioning and insulation together with expansion of the
toilet and shower facilities, Also, retrofit the existing dormitory to house
medium security inmates. The total cost approved $560,000.
(Approved 9-1)
Note: County staff is getting additional quotations for the low-tech facilities. The annual
operating cost excluding electricity was projected at $1,222,000 by the Sheriff's
Office. I have requested Toby Long to reduce this number by using existing staff to
run this facility for the first year of operation. He is preparing a revised budget
2) Proceed \Nith the bid process for an electronic monitoring GPS system for
release of inmates.
(Approved 10-0)
Note: The Sheriffs Office working v¡ith a contractor of this equipment identified 100
inmates that could be released under this system.
3) Reimburse the Sheriffs Office Budget $1,492,500 for 2003/2004 cost
overruns/projected shortfall from the following funds:
$500,000 - Sheriff salary reserve fund
$510,000 _ Law Enforcement Impact Fees - To be collected July-
September 2004
$482,500 _ Designated from the $8,400,000 - Emergency County
Reserves
S 1,492,500
(Approved 10-0)
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Note: The $482,500 should be partially reimbursed through penalties assessed against
the jail security system contractor. This number includes projections for July -
september 2004. Toby Long said he would request reimbursement as needed and
the Sheriff's Office may not need the full amount ($482,500). The emergency
reserves could be replenished over 3 months, January-March 2005 through Law
Enforcement Impact Fees or as recommended by the Citizens' Budget
Development Committee from the estimated $9,000,000 being generated by the
unbudgeted revenues being received from the increased property values.
Finally, we are waiting for the revised operating budget for the new ¡ail pods. I have
requested a 5-year projection.
Please find attached 2 documents distributed by the Sheriff's Office at the Citizens' Budget
Development Committee meeting (attachments 1 & 2), and attachment 3 distributed by
Roger Shinn of County Staff.
DMAfjc-04-137
Attachments
c: Citizens' Budget Development Committee
Ray Wazny, Assistant County Administrator
Dan McIntyre, County Attorney
Marie Gouin, Management and Budget Director
Ken Mascara, Sheriff
Garry Wilson, Chief Deputy
Pat Tighe, Major - Director of Detention
Toby Long, Finance Director, Sheriffs Office
Public Safety Coordinating Council
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DRAFT
COUNTY ADMINISTRATION
MEMORANDUM
0+143
FROM:
r~~b~ hc,~~,~6
DATE: July 7, 2004 1\\ . VI t I [f
RE: Construction allow-Tech Inmate Housing Facility ~ · ~?~
The Citizens' Budget Oevelopment Committee has recommended to the Board, 0-1 to .
construct two 50 inmate steel low.tech hQusing facilities with Insulation and air
conditioning and retrofit Dorm A·1 to house medium aectJrity inmates in an aMount not
to exceed $560,000. The air conditioning is $35,000 per building. ThIs cost also
In~ludes additional restrooms and &hewer facilities totaling $100.000. The estimated
annual increase in electricity costs will be $15,000. Roger Shin." Central Services
Director, Is getting additional quotes for this project. Staff anticipates from start to ftnlah
the project taking sl)( months. The Citizens' Budget Development Committee
recommends declaring an emerQency and authorizing staff to enter into a contract not
to exçaed $560,000 to construct these facil~¡es. The Sheriff es looates the first year
operating costs, Januery.Septêmber 2005, to be $ SO 0 ,VAtter that p01nt, the
estImated annual operating cost is $ CJt,J 'i ~ 1 '* I
Board of County Commissioners
TO:
Douglas M. Anderson. County Adminiitrator
D~AIjc 0..1143
C~
Ray Wazny, AssIstant County Adminletretor
Dan Mcintyre, County Attorney
Marie Gouin, Management and Budget Director
Ken Mascara. Sheriff
Gany Wilson. Chief Deputy
Toby Long, Finance Director, Sheriff's Office
F>at Tighe, Major - Director of Detention
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AGENDA REQUEST
ITEM NoS<d _
DATE: 7f.2/0'l
REGULAR: (x)
PUBLIC HEARING: ( )
CONSENT: ( )
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT): ADMINISTRATION
SUBJECT:
BACKGROUND:
See attached July 2, 2004 memorandum, item #3 and the attached July 6, 2004
memorandum.
Acct #001-9910-599300-800 - General Fund-Emergency Reserve "",,-<$307,477)
Acct #001-2300-599043-200 - General Fund ($500,000)
Law Enforcement Impact Fees ($685,023)
FUNDS AVAILABLE:
[
$1,492,500
TOTAL
PREVIOUS ACTION:
N/A
RECOMMENDATION:
The Citizens' Budget Development Committee recommends reimbursing the
Sheriff's Office an amount not to exceed $1,492,500 for the 2003/2004 budget
year.
COMMISSION ACTION:
KAPPROVED 0 DENIED
o OTHER: Approved 5-0
Motion to approve 1,185,000.00
With $500,000.00 coming from
reserve set aside this year and
685,000,00 from correction
impact fees.
Review and Approvals
[] County Attorney:
º Management and Budget:
º Purchasing:
º Originating Dept:
o Other:
o other:
o Finance: Check for copy only, if applicable:
Anyone with a disability requiring accommodations to attend this meeting should contact the 5t, Lucie County Community 5eIVices Manager at 772-462-1777
or TTO 772-462-1428, at least 48 hours (48) prior to the meeting.
H\WIN\O \NORDIAGENDAWlSHERIFF BUD REIMB 7-13-04,DOC
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COUNTY ADMINISTRATION
MEMORANDUM
04-144
FROM:
Douglas M. Anderson,
TO:
Board of County Commi
DATE:
July 7, 2004
Reimbursement of Sheriff's 2003/2004 Budget in an Amount Not to Exceed
$1.492,500
RE:
The Sheriff has identified $1,492,500 in cost overruns and projected shortfalls for the 2003/2004
fiscal year. See attached breakdown. The Citizens' Budget Development Committee recommends
reimbursement using the following funding sources:
$500,000
Sheriff salary reserve funds established by the Board of County
Commissioners
$500,000
Loan from County's emergency reserve funds ($8,400,000) to be repaid
from:
1. $192,523 - Jan-Mar 2005 Law Enforcement Impact Fees
2. $307,477 - Penalties paid from jail security system contractor
and remaining amount from 2005 General Fund Reserve Fund
$ 492,500 To be paid from Law Enforcement Impact Fees collected July-December
2004, Estimated $160,OOO/month by Sheriff's Office.
$1,492,500 Total
DMA/jc 04-144
c: Ray Wazny, Assistant County Administrator
Dan Mcintyre, County Attorney
Marie Gouin, Management and Budget Director
Ken Mascara, Sheriff
Garry Wilson, Chief Deputy
Toby Long, Finance Director, Sheriff's Office
H\WIN'O WORDIAGENDAW\SHERIFF BUD REIMB 7-13,04 DOC
· 07-(tl-i Fj4 :l:~~, 5'3 r~;C¡'i'-5, \~ FIlr~,~:'~E
7724623275
T-7sr PJ3/83 U-S23
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MEMORANDUM
TO:
Doug Anderson, County Administrator
FROM:
Toby Lon¡r" Directo:: of Finance. F/'
cc: Ken l Mascara, Sl:triff
GarryWìlscn, Ch¡~¡Deputy
) ".(¿l'(
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D..\TE: hlly Sj 2004
SUBJECT: Law Enforceme,n Fees
ì:'(m had ad,t,~ Iflç to give you a" btirnate of the amount oÌ impact fees tt::t will be çGlìeçted in
the next ilsc;:l veal' from the new Law Enfor~;i:¡ne,nt Impact Fee. I really c:::.nnot ("lculare that
amO\\nl b('ca,¡;;c I do not h3\'è tl~è' ~ata as to the project,;:d housing stan:; i:". PÜr1 St. Luciü, Ft.
I'i~~rçe, S,. L'lCi.;; Village" 8.r-,j !.be unincorporated county, or for that mat~er the projected ni,l,mbel'
ofmulti-Lml~iy units Of commçfciJl buildings. A recent articl~ in the local news paper sald that
there 'overe ] O,000 housíng slar:s Ü: 31. Lucie County in 2003. The impact fee is $169 on all
single family rc,mes so basd ,)t. IDè' reporte.d permits in 2003 the amoun: '.'.'auld be; in excess of
Sl/JOO,OOO.
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Ne',.,· c~;ct:es
S2'2~f 2~.d Benefits
T02'~:,-,S CDsts
Ps,:.'1 exam/polygraph
B:r.: 2~.d Liability Insurance
E;·':·~:7,~nt
S2:-":: ::r County Construct';;n Contract
J2': '_·~:::es·','¡ater B. sewer
1~:~2~e ~,I,ej:cal costs
I~,;:-~:e F:<:d
C':·:.>; and Bedding
J2<::~2: Supplies
H2" ::::::5, shacles, securit¡ i:erns
Fc:': T02ysfdelivery carts
~~s:-_~: ;25
O..e<~,e
=..::;e~3d Overtime and Ber,ef:ts
C, 2 <;:-,e incurred thou;h 5!31/04
P:::2::ed overtime/benefits
E·..::;~~:;d
C:ç,:;, CDntracts
C, E<~e due to overcro'I,.ç:r;g
1::2:
r:'~::~a~ej amount need
:; year end
. - ~---------------
·~24:787.93 ~
30.E::>J.00 ~
6,SS-v.CO \
25,OC(J.00 ~ )
39.Cw.00 May be paid from Impact fees 7/
527,4/7.93 500,000 is in the County's curre tbLJ'dget
',lay b~m-\,,,r' ct Fees,
..' es straight time and overtime
S5.OC{).00 At the time the budget v.a5 being prepared
amounts were running aroung 20,000 per mone"! or
240,000 per year 03-04 budget was 275,000. A;nounts
are currently running over 30,000 per month
52,7~25 This increase is based on the per diem rate charged
by the provider ($1.85) per day per inmate oyer a cap of
1050 inmates
77,72-3.14 This increase is based on the standard meal r2.'e of
$,909 per meal
116,SS3.10 May be paid from Impact Fees
41,393,00 'This is L'le amount over budget due to overcro",çing
25,776.00 This is may be paid from impact fees
1 8,137.00 This may be paid from impact fees
3.~.CO For dryers
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COUNTY ADMINISTRATION
DATE:
Board of County com~SiO e
(/\
Douglas M. Anderson ounty Administrator
July 2, 2004
MORANDUM
04-137
:::
:::
=-------
TO:
FROM:
RE:
7/2/04 Citizens Budget Development Committee
The Citizens Bud g at Development Committee mad e the following recommendations to the
Board of County Commissioners:
1) Move forward with the construction of 2 low-tech, 50-person each steel
buildings \vith air conditioning and insulation together with expansion of the
toilet and shower facilities. Also, retrofit the existing dormitory to house
medium security inmates. The total cost approved $560,000.
(Approved 9-1)
Note: County slaff is getting additional quotations for the low-tech facilities. The annual
operating cost excluding electricity was projected at $1,222,000 by the Sheriff's
OfÍlce, I have requested Toby Long to red uce this nu mber by using existing staff to
run this facility for the first year of operation, He is preparing a revised budget
2) Proceed with the bid process for an electronic monitoring GPS system for
release of inmates.
(Approved 10-0)
Note The Sheriff's Office vlOrking with a contractor of this equipment identified 100
inmates that could be released under this system.
3) Reimbu rse the Sheriff's Office Bud get $ 1,492.500 for 2003/2004 cost
overruns/projected shortfall from the following funds:
$500,000 - Sheriff salary reserve fund
S51 0,000 _ Law Enforcement Impact Fees - To be collected July-
September 2004
S482,500 _ Designated from the $8,400,000 - Emergency County
Reserves
S1,492,500
(Approved 10-0)
, .
'-'
"'"
. .
Note: The $482,500 should be partially reimbursed through penalties assessed against
the jail security system contractor. This number includes projections for July -
September 2004. Toby Long said he would request reimbu rsement as needed and
the Sheriff's Office may not need the full amount ($482,500). The emergency
reserves could be replenished over 3 months, January-March 2005 through Law
Enforcement Impact Fees or as recommended by the Citizens' Budget
Development Committee from the estimated $9,000,000 being generated by the
unbudgeted revenues being received from the increased property values.
Finally, we are waiting for the revised operating budget for the nevI jail pods. I have
requested a 5-year projection.
Please find attached 2 documents distributed by the Sheriff's Office at the Citizens' Budget
Devetopment Committee meeting (attachments 1 & 2), and attachment 3 distribuled by
Roger Shinn of County Staff.
DMA/jc-04-137
Attachments
c: Citizens' Budget Development Committee
Ray \Nazny, Assistant County Administrator
Dan McIntyre, County Attorney
Marie Gouin, Management and Budget Director
Ken Mascara, Sheriff
Garry Wilson, Chief Deputy
Pat Tighe, Major - Director of Detention
Toby Long, Finance Director, Sheriffs Office
Public Safety Coordinating Council
.,
ÍL'
,,/
'w
AGENDA REOUEST '-'
ITEM NO.,~ c-ð
DATE: July 22, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [ X ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: St. Lucie County Sheriff's Office William R. Simon
Grant Programs Administrator
SUBJECT: Permission to Advertise - request for permission advertise a public hearing as required
by U.S. Department of Justice, Office of Justice Program, 2004 Local Law Enforcement Block
Grant.
BACKGROUND: St. Lucie County Sheriff's Office, as required by the U.S. Department of
Justice, Office of Justice Programs, request permission to advertise for a public hearing
regarding the proposed use of funds for our 2004 Local Law Enforcement Block Grant. The
grant award will be used to purchase new and upgraded computer network hardware and
software under the grant Program Purpose Area" Supporting Law Enforcement - Procuring
equipment, technology, and other material directly related to basic law enforcement
functions." The grant award is for $28,804 with a required minimum cash match of $3,200.
FUNDS AVAILABLE: Matching Funds will come from the Local Law Enforcement Trust
Fund
PREVIOUS ACTION: Commission approved the Sheriff's Office submission of the grant on July
13, 2004.
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the
Sheriff's Office request to advertise for a public hearing regarding the proposed use of funds
prior the obligation of funds as required by the granting agency.
COMMISSION ACTION:
[X] APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
o I 5 Anderson
County Administrator
Review and Approvals
county Attorney:
Manaqement & Budget
Purchasing:
--- ..-.- _.._---~- -
-~- --
OrJglnatlnq Dept.
Other:
Other:
_·.0"·-----
--~---- ~-~~--
-~---<----~---- ..---
Finance: (Check for Copv onlv, j f d~)plj~cablc)
Eft. 5/96
u.s. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
~
...,
FY 2001 Local Law Enforcement
Block Grants Program
For fiscal year (FY) 2001, Congress has appropriated
$523 mil1ion for the continuation of the Local Law En-
forcement Block Grants (LLEBG) Program, to be ad-
ministered by the Bureau of Justice Assistance (BJA),
U.S. Department of Justice. The purpose of the LLEBG
Program is to provide funds to units oflocal govern-
ment to underwrite projects to reduce crime and im-
prove public safety.
Program Eligibility and Distribution
of Funds
To be considered eligible for the LLEBG Program, a
jurisdiction must be a general purpose unit oflocal gov-
ernment.\ The unit of local government must report, via
its law enforcement agencies, to the Uniform Crime Re-
ports (UCR) Program of the Federal Bureau ofInvesti-
gation (FBI).
The LLEBG Program is a fOffilula program based on a
jurisdiction's number ofUCR Part I violent crimes re-
ported to the FBI. The formula is computed in two stages.
In the first stage, state allocations are proportionate to each
state's average annual amount ofUCR Part I violent
crimes compared with that for all other states for the 3
most recent calendar years of data from the FBI. Each
state, however, must receive a minimum award of 0.25 per-
cent of the total amount available for fOffilula distribution
under the LLEBG Program. In the second stage, local
awards are proportionate to each local jurisdiction's aver-
age annual amount ofUCR Part I violent crimes compared
with that for all other local jurisdictions in the state for the
3 most recent calendar years. Jurisdictions reporting crime
rates above the fonnula-based threshold of $1 0,000 are
eligible for direct awards.
The difference remaining between the state allocation
and the local allocation total is awarded to a state ad-
ministrative agency (SAA) designated by the Governor.
The SAA has the option of distributing award funds to
state police departments or units of local government
not meeting the formula-based threshold of $1 0,000.
Additional information about this portion of the funds
is available from each state's respective SAA.
Program Purpose Areas
LLEBG Program funds must be spent in accordance
with one or more of the following seven purpose areas:
o Supporting law enforcement:
· Hiring, training, and employing on a continuing
basis new, additional law enforcement officers
and necessary support personnel.
· Paying overtime to currently employed law
enforcement officers and necessary support
personnel to increase the number of hours
worked by such personnel.
· Procuring equipment, technology, and other
material directly related to basic law enforce-
ment functions.
o Enhancing security measures in and around schools
and in and around other facilities or locations that
the unit of local government considers special risks
for incidents of crime.
o Establishing or supporting drug courts.
o Enhancing the adjudication of cases involving
violent offenders, including cases involving violent
juvenile offenders.
'-'
'-"
o Establishing a multijurisdictional task force,
particularly in rural areas, composed oflaw en-
forcement officials representing units of local
government. This task force must work with federal
law enforcement officials to prevent and control
cnme.
o Establishing crime prevention programs involving
cooperation between community residents and law
enforcement personnel to control, dctect, or investi-
gate crime or to prosecute criminals.
o Defraying the cost of indemnification insurance for
law enforcement officers.
Program Requirements
The following requirements must be met prior to the
obligation of LLEBG Program funds and prior to the
Request for Drawdown (RFD) of funds. The RFD must
be completed within 90 days of the posting of awards,
or the funds will be redistributed in the following
fiscal year.
o Advisory Board
Each jurisdiction must establish or designate an
advisory board to review the application. The
board must be designated to make nonbinding
recommendations for the proposed use of funds
received under this program. The advisory board
must include a member from each of the following
local organizations: law enforcement agency,
prosecutor's office, court system, school system,
and a nonprofit group (e.g., educational, religious,
community) active in crime prevention or drug-use
prevention or treatment.
o Public Hearing
Each jurisdiction must hold at least one public
hearing regarding the proposed use of funds prior to
the obligation of funds. Jurisdictions should encour-
age public attendance and participation.
o Matching Funds
In each jurisdiction, LLEBG funds may not exceed
90 percent oftotal program costs. Program partici-
pation requires a cash match that will not be
waived. All recipients must maintain records clearly
showing the source, amount, and timing of all
matching contributions.
o Trust Fund
Each jurisdiction must establish a trust fund that
may accrue interest in which to deposit program
funds.
o Expenditure Period
All federal funds, including interest, revenue, divi-
dend, and match, must be spent within the 2-year
expenditure period. Unspent fimds must be returned to
BJA within 90 days of program termination.
o Public Safety Officers' Health Benefits Provision
Section 615 of the FY 1998 Appropriations Act
requires a unit oflocal government to afford a
public safety officer who retires or is separated
from duty due to a personalline-of-duty injury,
suffered as a direct and proximate result of re-
sponding to a hot pursuit or an emergency situa-
tion, health benefits at the time of separation that
are the same as or better than those he or she
received while on duty.
To be eligible to receive the entire amount of award
under the LLEBG Program, a unit of local govern-
ment must be in compliance with this provision. If
not in compliance, the unit will forfeit 10 percent of
the eligible amount. Further information about this
provision is provided on the LLEBG Internet-based
application system, which may be accessed at
www.ojp.usdoj.gov/BJAlhtml/1lebgl.htm.
Prohibition on Use of Funds
LLEBG funds are not to be used to purchase, lease,
rent, or acquire tanks or armored vehicles, fixed-wing
aircraft, limousines, real estate, yachts, or any vehicle
not used primarily for law enforcement. Nor are funds
to be used to retain individual consultants or construct
new facilities. Likewise, federal funds are not to be
used to supplant state or local funds. Rather, they are to
be used to increase the amount of funds that would oth-
erwise be available from state and local sources.
Resolution of Funding Disparities
The LLEBG Program provides resolution to potential
funding disparities within jurisdictions. A state attorney
general may certify that a disparity exists between or
among jurisdictions. Those jurisdictions are then re-
quired by statute to develop and submit joint applica-
tions. BJA's role is limited to accepting state attorney
general certifications and reviewing jointly submitted
applications. If the state attorney general chooses not to
become involved in the disparate allocation certification
process, there is no mechanism for BJA to intervene.
All certifications must be submitted within given dead-
lines, prior to BJA determination of annual award
amounts.
2
Local Law bnrorcernent tSlOCK LJrants - LL~tSLJ IntroauCtlon
Page 1 ot 1
8warq
Grant Handbook
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121INS NJ,1111ber
CEO Information
Progr-ªl!L~o..ntaç1
Info..Lmajion
Certifications
^ wª,Id all~ Match
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Correspondence
Award and Match
The following is the summary information for the total amount of LLEBG funds for which you
are applying:
Eligible Award Amount
Your jurisdiction's Eligible Award Amount, not including PSOHB compliance status, is reflected
in this figure,
$28,804
Final Award Amount
The Final Award Amount shown below includes the adjustments to your eligible award amount
due to the PSOHB compliance status of your jurisdiction.
$28,804
Match Amount
The LLEBG Program requires a 10 percent cash match, calculated as one-ninth of the Final
Award Amount, with no waiver provision (except for American Samoa, Guam, Northern
Mariana Islands, and U,S. Virgin Islands). Federal funds may not exceed 90 percent of total
program costs, Your match amount has been automatically calculated based on the Final
Award AmountProgram incomelinterest earned on federal funds may not be considered as
part of a grantee's local match.
$3,200
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Local Law tnrorcemem JjlOCK urams - LLtJjU Imroaucnon
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Award.
Grant Handbook
Over~ie_\\,
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CEO Information
program Contact
Infoffilation
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Certitìcations
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SUb¡lUt J\ppJication
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The LLEBG Trust Fund Requirement
All direct LLEBG recipients and State subrecipients must establish a trust fund in which to
deposit LLEBG Program funding. The trust fund mayor may not be an interest bearing
account. Regardless of the type of account selected, the trust fund must protect the principal.
The trust fund must be established by the the recipient jurisdiction, not by the implementing
agency/ies. For example, in the case of a city award, the city manager or mayor's office must
establish the trust fund, not the police department. In some jurisdictions, the term "Special
Revenue Fund" may denote the same attributes as the definition for trust fund under the
LLEBG Program.
An LLEBG recipient's trust fund must include the following features:
1. The fund may earn interest, but any earned interest must be used for program
purposes. The trust fund does not have to be an interest bearing fund.
2. The recipient must be able to account for the Federal award amount,
3. The recipient must be able to account for the local match amount,
4. The recipient must be able to account for any interest earned,
5. The recipient must be able to account for all LLEBG Program funds (federal, local
match and any program income/interest earned/on federal funds) by individual grant
year.
6. All program income including interest earned on federal funds should be expended as it
is accrued.
P' I have read the above requirement
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Local Law tnrorcement mocK urants - LLl:'.tlti IntroductlOn
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Grant Handbook
OverVL~-'!
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CEO Information
pro grar1:Lç'o n (,1(;t
InloT!natiol1
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LLEBG Home
Log -011
RFD
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Program Contact Information
The Program Contact person is the individual officially designated by the CEO to serve as the
day-to-day contact on all program related matters, including completing this application, and
responding to all program related questions from BJA. As the officially designated Program
Contact, this individual has the ability to bind the jurisdiction to all terms and conditions related
to this grant.
Only public officials.have the ability to bind the jurisdiction legally to the terms of the LLEBG
Program. A CEO may not delegate this responsibility to a non-public official or a public
official outside his/her jurisdiction. A jurisdiction may use whatever assistance it deems
appropriate to gather needed information for the completion of the LLEBG on-line application
and payment acceptance processes; however, it may deleaate only to a public official within
the applicant iurisdiction the responsibility for actually completing the on-line processes. Any
applying jurisdiction violating these requirements will be subject to formal action, including
nullification of the FY 2004 LLEBG application as well as eligibility for the future LLEBG
funding cycles.
the
St Lucie: FL has at ìeast one acc~?pted 8\lv'8rG for a diffeíent flsca!
Progl8rY] Contact information \vill autornatica!]y update this jnforrnatíon fer 3H
Ll_EE,C~:,~Ç.Eants ~\L?__~~~~__:~J"IL.~~.~L~,~.~~~d te: dOCUiTsnt this
Title ' Budget Analyst
.----.-.,-----.--.- --...-----.----.--...-'
, Prefix
[ Mrs. ..:I
.-.._-,_._--_..__._..._.__.-\.-._--_._---,.~----_.~ - . _.._~_.-,_._.'--_. -.-
'First Name :IMaria
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'City 'IFort Pierce
State- ·-¡Florida
_. __ ..__ _..____ ~._____.~___. ..~___,._.-. _._M_____.
'Zip Code '134982 _15652 Need_)le!p fo; ZiP+,:¡é
'Ph~~~--- --~~~-F723·--' --
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i[HiIIJ@StlUCieco.gOY' This e-mail address should be different
'from the CEO's e-mail address
'E-mail
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Local Law hntorcement tlIocK urants - LLbJ::Su lntfOouctlOn
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CEO Information
~)verví e\\!
Please provide or update information about the Chief Executive Officer (CEO) of your
jurisdiction (i.e., Mayor, City Manager, County Commissioner, etc.). Use appropriate
uppercase and lowercase letters throughout this application. What you enter on these screens
will appear on all official grant documents.
DUNS Number
ÇEQ.lllfofI1.1<J!LQ.1l
Please note that Public Safety Directors, Police Chiefs, and sheriffs (except in Louisiana) are
not defined as CEOs of jurisdictions.
Cqti.ticªti QItS
St Lucie County, Florida has at least one accept.ed â\^/ard for a different fisc-a! ye2: C'=:hang~ng
the CEO Information wl!i cause a Grant Adjustment Notice (GN'J) to be generated for the other
grant(s) This GAN will be created upon approval by BJA
,Titi~·m... "". "',', .., ..",.,. "' C~~~;;'Ad~i~i~~~~;~~" .. "
Program Contact
lnformatiml
Award and Match
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.. .,___,_,._.___._.__...____...__.~~._.._. .__.._~_._..,_._..____..,.______.___..___...__~.~.____~_"_______,,__..__.._.._._. ."~ _ ,m
ì Address Line 2 'I
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LLEBG Home
'C¡ty Fort Pierce
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· State ; Florida
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:[34982 _15652 Nee.tJhe!¡:JforZiP+4?
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¡'Is the person currently completing this application the CEO?
(' Yes (i No
---..--.-...-.--.-----
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DUNS Number
New Requirement for FY 2004 LLEBG Applicants
Duns Number
On October 1, 2003, the Federal government implemented a new requirement for all agencies
and jurisdictions receiving Federal funds. All grant recipients must have a valid DUNS (Data
Universal Numbering System) number and must report that number when filing an appfication
for Federal assistance/grant funds,
Every FY 2004 LLEBG applicant must provide a DUNS number when submitting their
application. The DUNS number must be registered to the eligible jurisdiction, not the
agency/bureau/department that is filing the application. Your jurisdiction's FY 2004 application
can not be submitted without a DUNS number. Click rl",re for information on how to obtain a
DUNS number
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- _.~-_.__.._._.._---- '''"-"-~
Save and Continue
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6/28/2004
Local Law tntorcement tllOCK urants - LLbtlu IntroductIon
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Program Contact
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Overview
Please use the above tabs to navigate through the grant process. The Application tab allows
you to complete all of the steps required to submit your FY 2004 Local Law Enforcement Block
Grants (LLEBG) application, You can navigate through this section by either clicking on the
steps listed on the left-hand side of the page, or by clicking on the navigation buttons provided
at the bottom of each page.
Only the Chief Executive Officer (CEO) of the jurisdiction, or the officially designated progam
contact, may apply for funding under the LLEBG Program. If you are not the CEO of your
jurisdiction, or the officially designated program contact, then please cancel the application
process. Otherwise, continue with the FY 2004 application process by clicking on the
Continue button below.
If your jurisdiction chooses to decline FY 2004 funding, please click on the Decline Funds
button to the left.
Please use appropriate uppercase and lowercase letters throughout the application process.
The information will appear exactly as you type it throughout the entire FY 2004 process
The LLEBG Fact Sheet provides a comprehensive overview of the Program.
Continue I
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6/28/2004
AGENDA REQUM
ITEM NO. SC/A
.
COUNTY "
FLORIDA- þO'
DATE: July 22, 2004
REG U LAR []
PUBLIC HEARING []
CONSENT [X]
SUBMITTED BY (DEPTh Administration
. Anderson, County Administrator
TO: Board of County Commissioners
SUBJECT: Code Enforcement Board
BACKGROUND: Commissioner Barnes has requested that Mr. Thomas D. Siplin serve as his appointee
on the Code Enforcement Board.
FUNDS AVAILABLE: N/ A
PREVIOUS ACTION: N/ A
RECOMMENDATION: Staff recommends that the Board ratify Commissioner Barnes appointment of Mr.
Thomas D. Siplin to the Code Enforcement Board.
COMMISSION ACTION:
11 APPROVED [] DENIED
[] OTH ER: Approved 5-0
Do las M. Anderson
County Administrator
Review and Approvals
County Attorney: Management & Budget: _
Originating Dept: == Other:
Finance: (Check for Copy only, if applicable)
Purchasing:
Other:
Effective: 5/96
AGENDA REQU~
ITEM NO. Self;
.
COUNTY "
FLORIDA Þ
DATE: July 22, 2004
REG U LAR []
PUBLIC HEARING []
CONSENT [X]
SUBMITTED BY (DEPTh Administration
ou as M. Anderson, County Administrator
TO: Board of County Commissioners
SUB1ECT: Code Enforcement Board
BACKGROUND: Commissioner Lewis has requested that Ms. Mae Roche serve as her appointee on the
Code Enforcement Board retroactive to September 1, 2003.
FUNDS AVAILABLE: N/ A
PREVIOUS ACTION: N/ A
RECOMMENDATION: Staff recommends that the Board ratify Commissioner Lewis's reappointment of Ms.
Mae Roche to the Code Enforcement Board retroactive to September 1, 2003.
COMMISSION ACTION:
M APPROVED [] DENIED
[] OTHER: Approved 5-0
D gl s M. Anderson
County Administrator
Review and Approvals
County Attorney: Management & Budget: -
Originating Dept: - Other:
Finance: _ (Check for Copy only, if applicable)
Purchasing: _
Other:
Effective: 5/96