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HomeMy WebLinkAboutAgenda Packet 06-01-04 .. , - ~. 'wi ~~~{~iliGI[~~~i{a~i~~~~l¡~~~~ JUNE 1/2004 7:00 PM BOARD OF COUNTY COMMISSIONERS MEETING AGENDA WELCOME ALL MEETINGS ARE TELEVISED. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA - These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA - Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS - These items are usually heard on the first and third Tuesday at 7:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION - Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON-AGENDA ITEMS - These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT - Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM - Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 7:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. ~ BOARD OF COUNTY COMMISSIONERS www.co.st-lucie.fI.us tfjt~â~'¡4:~~~~~~~~;;r~~JJ:;;;t~~ Paula A. Lewis, Chairman John D. Bruhn, Vice Chairman Doug Coward Frannie Hutchinson Cliff Barnes District No. 3 District No. 1 District No.2 District No. 4 District No. 5 June 1, 2004 7:00 P.M. INVOCA TION PLEDGE OF AllEGIANCE 1. MINUTES Approve the minutes of the meeting held on May 25, 2004. 2. PROCLAMATIONS/PRESENTATIONS Reading of the announcements by the County Administrator 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA ~.o;:..c_....."",.,;,;.~~__'£.Nl¡;,.."..;:;n_.·~.~"""""'<:V_"'-'<''-_·'~''·";'- . ~,"-__''''C,",~ _,,,-.,_,,-, _""O''Þ.'__ --'''''''''''-"''-''-''.-:_.....~.~,.~' ...-·¿..,.,·1""",,-"',._:'·:·'·~·"··-·_ . .~.,_,,,,,,,,,,..,;.,.,'+ ---...,-. ..._--_.- PUBLIC HEARINGS SA. GROWTH MANAGEMENT Consider Draft Resolution 04-086 approving the request of the Ft. Pierce Air Center for a Major Adjustment to the Existing Conditional Use at the St. Lucie County International Airport for Property located at 2982 Curtis King Boulevard, St. Lucie County International Airport - Consider staff recommendation to approve Draft Resolution 04-086. END OF PUBLIC HEARINGS _._____.___......;..____,·~.._.'''''~....~.,."t_-__....'''."''"...._.·...~.,,~_.__~_._ œ:o,_..,.,""-_..~,________.........,.~_~.~,."_'''''_oi=__!.''''''...,._.,....,._.~.''''~.._,._.~..."...........,~....->-,~- 6. PUBLIC WORKS Continuing Professional Utility Services - Work Authorization No. 23 with Camp Dresser & McKee, Inc. for Indian River Estates MSBU Re-balloting - Consider staff recommendation to approve the Work Authorization with Camp Dresser & McKee, Inc. in the amount of $12,300 for the Indian River MSBU Re-balloting, and authorize the Chairman to sign. "" '-' ~ CONSENT AGENDA JUNE 1, 2004 1. WARRANTS LISTS Approve warrants list No. 37 2. UTILITIES A. Fifth Amendment to the agreement between Severn Trent Avatar Utility Services, LLC and St. Lucie County in the amount of $134,117.64 - Consider staff recommendation to approve the Fifth Amendment to the agreement between Severn Trent Avatar Utility Services, LlC and St. Lucie County in the amount of $134,117.64. B. Change Order for AWM Construction, Inc. - Consider staff recommendation to approve Change Order for AWM Construction, Inc. to install an additional aluminum exit door and impact fees/costs for the Dry Storage Building at the South Hutchinson Island Wastewater Treatment Facility in the amount of $3,796.80 and an extension of 125 days. 3. INVESTMENT FOR THE FUTURE Final Payment to Johnson-Davis, Inc. for the Orange Avenue Canal Culvert Replacement project - Consider staff recommendation to accept the project; release the retainage in the amount of $20,325.00; and make Final Payment to the Contractor, Johnson-Davis, Inc., in the amount of $22,309.50 for the Orange Avenue (Starr Farms) Culvert Replacement project. 4. COMMUNTIY SERVICES Application of the Drug Control and System Improvement Program (Edward Byrne) Grant for FY 2004/05 - Consider staff recommendation to approve the submission of the grant application, authorize to accept the grant and authorize the Chairman to sign all documents necessary for the grant. 5. AIRPORT A. Design and Construction - Airport terminal air-conditioning system replacement - Consider staff recommendation to approve Capital Request Form CAP04-087 for $50,000 for the replacement of the air conditioning system at the Airport Terminal Building, and approve Work Authorization No.4 with Sims Wilkerson Engineering, Inc. in the amount of $3,800 for the design of the air- conditioning system replacement, and to authorize Permission to Advertise for bids for the replacement of the air-conditioning system at the Airport Terminal Building at St. Lucie County International Airport. B. Airfield lighting Construction Management Scope of Work with PBS&J - Consider staff recommendation to approve Work Authorization No. 2 for $199,353.75 with PBS&J for engineering services to support the construction of the Airfield lighting Upgrade Project at St. Lucie International Airport. 6. PUBLIC WORKS Work Authorization No. 1 with American Consulting Engineers of Florida, llC, for design/build Construction Management Services for River Branch Estates - Consider staff recommendation to approve Work Authorization No. 1 with American Consulting Engineers of Florida, LLC, in the amount of $57,652, for design/build Construction Management Services for River Branch Estates, and signature by the Chairman. Consent Agenda June 1, 2004 Page Two "" .....I 7. COUNTY ATTORNEY Motor Fuel Taxes Refund - lnterlocal Agreement Designating the County as Terminal Operator for St. Lucie County Sheriff Fuel Purchases - Consider staff recommendation to approve the proposed interlocal agreement with the St. Lucie County Sheriff, and authorize the Chairman to sign the agreement. 8. GROWTH MANAGEMENT A. Request of Lon Parsons, for final plat approval for the project to be known as South Market Industrial Center Subdivision. This project is located on property on the north side of South Market Avenue, approximately 700 feet east of Oleander Avenue in the IL (Industrial, Light). The project consists of 3 industrial lots - Consider staff recommendation to approve the final plat of South Market Industrial Center SID and authorize its final execution. B. Request permission to advertise for Proposals for Tourism Advertising Agency _ The County's existing contract expires on 09/30/04 making it necessary to advertise for Proposals. _ Consider staff recommendation to approve the request for permission to advertise - Request for Proposals for Tourism Advertising Agency for 2004-2005. 9. PURCHASING A. First Amendment to Contract No. C04-03-150 with Crews Construction Services, amending the contract payment schedule to allow for three (3) draw payments and a final draw _ Consider staff recommendation to approve the first amendment and authorize the Chairman to sign the amendment as prepared by the County Attorney. B. Bid #04-044 - Purchase & Install Three (3) Variable Frequency Drives for Air Handler Units _ Consider staff recommendation to award Bid #04-044 to the low bidder Sunchaser Mechanical for $14,900.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. C. Bid #04-052 - Purchase, Installation & Removal of Nine (9) Hot Water Heaters for the Rock Road Correction Facility - Consider staff recommendation to award Bid #04-052 to the low bidder Spec-Tee South, Inc. for $104,040.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. D. Bid #04-054 - Purchase of Non-Woven Reinforcement Geogrid - Consider staff recommendation to award Bid #04-054 to low bidder A.C.F. Environmental at $533.42 per roll, for a total base bid of $34,138.88 and authorize the Chairman to sign the contract as prepared by the County Attorney. E. Request permission for a Bid Waiver and Piggyback DEP Contract SL811 with Arbor Tree and land, Inc. to remove exotics at the Blind Creek Preserve, for an amount not to exceed $60,000. - Consider staff recommendation to approve the waiver of the bid process and grant permission to piggyback DEP contract SL811 with Arbor Tree and Land, Inc. for an amount not to exceed $60,000 and authorize the Chairman to sign the contract as prepared by the County Attorney. F. Permission to advertise Invitation for Bid for Grinding/Mulching Services _ Consider staff recommendation to approve the request for permission to advertise. G. Acceptance of Donated Personal Property from the McColl Estate to the Library Department _ Consider staff recommendation to approve the acceptance of donated personal property and grant permission to auction/dispose of property not used by the County. ~ ..J Consent Agenda June 1, 2004 Page Three 10. ADMINISTRATION BOCC Meeting Cancellation - Consider staff recommendation that the December 28, 2004 Board of County Commissioners meeting be cancelled. ~' ~ ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS "c·......·,,~_,r¡.''"·..-.:_ ~·.,.,·_'-".-,."-,·.,~...,'--~v-_'_,·,~"".____..._....,,__.:1''''''~_...:O;O''''''_ "....,"',""_"""'_.~...,"_.'.,....""""_._--._ ANNOUNCEMENTS ]UNE1,2004 A. Meeting Changes: · The July 6, 2004 Board of County Commissioners meeting has been canceled. · Effective June 15, 2004 the first and third Tuesday of every month, the Board meetings will be held at 6pm. B. On Saturday, June 12th, at 7:30 p.m. the St. lucie Mets will host the 2004 Florida State league All-Star Game at Tradition Field in Port St. lucie. This will be the 42nd All Star Game for the league, and the second time since the New York Mets first came to our community that the event has been held at the St. Lucie County Sports Complex. C. The Treasure Coast "Wings IN Wheels" Air Show is scheduled for June 12th & 13th, 2004, at the St. Lucie County International Airport. The Gates open at 9:00 a.m., and the opening ceremony is scheduled for 11 :00 a.m. on Saturday, June 12th. Air performances will run from 1 to 4 p.m. each day. Admission is $ 7 for adults and $3 for children. D. The Blueway Advisory Committee will hold a public hearing on June 14th, 2004 at 6 pm in the Roger Poitras Administration Annex, third floor conference room on the Management Plan for Queens Island Preserve. For more information or to review a copy of the proposed management plan, please contact the Environmental Resources Division at (772) 462-2526. E. The Board of County Commissioners will hold a Mining Educational Presentation on our local regulations and procedures and to receive technical information on the status of materials regarding mining operations in the county. This Presentation will take place on June 29, 2004 from 6:00 pm to 8:00 pm in the County Commission Chambers and we ask that you please submit any questions by June 11 th so that they can be addressed at the Presentation. F. The Board of County Commissioners will hold a Workshop to discuss Native Habitat Inventory and a list of prioritized parcels for acquisition will be presented. The Workshop will be held from 2 pm - 4 pm on June 7, 2004 in the County Commission Chambers. Please submit any questions prior to presentation so that they can be addressed at that time. G. The Environmental Resource Division will hold a public hearing on June 14, 2004 at 6:30pm in the Roger Poitras Administration Annex, third floor conference room on the General Management Plan for the Ten Mile Creek Recreation Area. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462·1428 at least forty-eight (48) hours prior to the meeting. "" ,...¡ "'. ··;,''';'..r~'''~~%:ifì.~~~~ii:~ii''·~· . , f{~¡~~~~J;!,)," '"... ,"" ~-'i'-J¡"'~ ~;:1wt' ~{~~';-";I~~:~:i<i~r,~,,~~1:,.~jl(;.:~;,;,~ ~t/ ,,1 ~ :; .~, ~; }~ :Æ..i';,,~~?';¡,.'<..~11.~~~':':',~~~~~f.''''tI~~,~''~~ ""_ '.fi-' BOARD OF COUNTY COMMISSIONERS ADDITIONS AGENDA June 1, 2004 REGULAR AGENDA RA 1. ADMINISTRATION Discussion on Jail Population A. GPS B. Transport Inmates to Other Counties C. Construction of Temporary Facilities and Retrofit Aland A2 Pods. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any Individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. '-" .-.",¡¡I BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: May 25, 2004 Tape: 1-2 Convened: 9:00 a.m. Adjourned: 10:30 a.m. Commissioners Present: Vice Chairman, John D. Bruhn, Doug Coward, Frannie Hutchinson, Cliff Barnes, Paula Lewis, absent Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Dan McIntyre, County Attorney, Dennis Murphy, Community Development Director, Pete Keogh, Parks and Rec. Director, Paul Phillips, Airport Director, Don West Public Works Director, Mike Bowers, Utilities Director, Roger Shinn, Central Serviced Director, Beth Ryder, Community Services Director, Leo Cordeiro, Solid Waste Manager, Sheriff Mascara, Millie Delgado-Feliciano, Deputy Clerk 1. MINUTES (1-273) It was moved by Com. Hutchinson, seconded by com. Barnes, to approve the minutes of the meeting held May 18, 2004; and, upon roll call, motion carried unanimously. 2. PROCLAMA TIONS/PRESENT A TIONS A. Resolution No. 04-143- Proclaiming June 12,2004 and June 13,2004 as "WINGS N WHEELS AIR AND MILITARY VEHICLE SHOW WEEKEND. It was moved by Com. Coward, seconded by Com. Hutchinson, to approve Resolution No. 04-143; and, upon roll call, motion carried unanimously. B. 2004 Employee Picnic Trophy Presentation C. Mr. Larry Daum Economic Development gave a status update. D. The County Administrator read upcoming events. 3. GENERAL PUBLIC COMMENTS Mr. Jeff Furst, Property Appraiser for St.Lucie County, addressed the Board on the preliminary tax roll and stated there has been a 12% increase over last year's figure. 4. CONSENT AGENDA (1-800) It was moved by Com. Barnes, seconded by Com. Coward, to approve the Consent Agenda with item C9C pulled and additions CA-l; and, upon roll call, motion carried unanimously. 1. WARRANT LIST The Board approved Warrant List No. 36. 2. PARKS AND RECREATION USA Tennis - The Board accepted the grant from USA Tennis-Florida in the amount of $1,500.00 and also approved Budget Resolution No. 04-115. 1 OS/21/04 P"'~BWARR FUND 001 001001 001131 001149 001157 001158 001163 001284 001286 001288 001809 101 101003 101006 101217 102 102001 102107 105 107 107001 '002 ...,,1003 109 111 112 115 118 120 121 122 126 127 128 129 130 138 139 140 140001 140125 140317 140325 160 181 183 "-1001 ,002 '-" ST. LUCIE COUNTY - BOARD ...; WARRANT LIST #36- ~5-MAY-2004 TO 21-MAY-2004 FUND SUMMARY TITLE General Fund Recreation Special Events FTA Section 5303 Grant FY01 Section 112/MPO/FHWA/P1anning 2004 CSBG Grant FY04 . Urban Mobile Irrigation Lab 03/04 Net Loss Commercial Fishing Stories TRIP Grant FY04 FDCA/EMPA 2004 TDC Planning Grant FY 03/04 SFWMD-Floridian Aquifer Well 01/04 Transportation Trust Fund Transportation Trust/Local Option Transportation Trust/Impact Fees OTTED Tropicana/Signal Upgrade Unincorporated Services Fund Drainage Maintenance MSTU FDOT Bicycle/Ped. Coordinator 03/04 Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 ~~z Oper Drug Abuse Fund River Park I Fund River Park II Fund Sheraton Plaza Fund Paradise Park Fund The Grove Fund Blakely Subdivision Fund Indian River Estates Fund Southern Oak Estates Lighting Pine Hollow Street Lighting ~'!STU Kings Hwy Industrial Park Lighting Parks MSTU Fund SLC Public Transit MSTU Palm Lake Gardens MSTU Fund Palm Grove Fund Port & Airport Fund Port Fund FAA Noise Compatibility Study Updat Construct Taxiway "A" Extension Conduct Part 150 Study Plan Maintenance RAD Fund SLC Housing Finance Authority Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.-County Arbitration/Mediat ,. ",.. ." EXPENSES 587,268.97 1,488.46 36.74 761.05 2,758.35 94.12 373.98 30,356.40 801.32 13.69 96.52 91,346.85 7,179.12 25,259.55 30,773.21 13,115.53 5,893.68 103.18 766.64 577,038.04 501.78 20,417.27' 2,362.29 35.00 2,544.98 528.22 466.53 653.12 158.55 70.96 896.96 113.47 50.40 509.83 873,649.00 145,170.03 109.74 682.92 11,760.00 572.31 14,240.96 1,433.90 1,582.32 1,657.47 54.28 1,369.04 106.30 530.00 PAGE 1 PAYROLL 560,556.84 0.00 487.71 6,095.23 2,199.92 1,261.54 0.00 0.00 0.00 183.55 1,261.54 117,907.59 0.00 0.00 ~ 0.00 47,710.27 5,159.91 1,366.19 1,589.60 103,376.65 879.62 879.62 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 11,948.33 0.00 0.00 0.00 0.00 2,743.32 0.00 4,617.79 1,171.85 0.00 OS/21/04 F '7l>J3~'¡ARR FUND 183004 185004 185204 310002 316 316001 316201 362 382 401 401225 418 421 441 448 449 451 458 461 471 478 ". _ ..L 491 505 505001 611 625 650 '-" '-' ST. LUCIE COUNTY - BOARD WARRANT LIST #36- 15-MAY-2004 TO 21-MAY-2004 FUND SUMMARY TITLE Ct Admin.- Teen Court FHFA SHIP FY03/04 FHFA SHIP 99/00 Impact Fees-Parks County Capital Transportation Capital FDEP/FRDAP Savanna Rec Phase II Sports Complex ImprovFund Environmental Land Capital Fund. Sanitary Landfill Fund FDEP Waste Tire Grant FY 04 Golf Course Fund H.E.W. Utilities Fund North Hutchinson Island Utilities NHI Util-Renewal & Replacement Fund NHI Uti 1 - Capital Facilities Fund S. HutchinsonUtilitîes. Fund. SH Util-Renewal & Replacement Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist-Renewal & Replace No Cty Util Dist-Capital Facilities Airport Utilities District Building Code Fund Health Insurance Fund Property/Casualty Insurance Fund Tourist Development Trust-Adv Fund Law Library Agency Fund GRAND TOTAL: .... .. EXPENSES 180.30 328.54 1.54 3,782.10 731,582.59 53,059.50 21,082.00 38,525.53 276.54 392,873.81 1,218.00 27,651.70 8.56 2,962.03 12.66 8.06 927.68 8.06 55,289.17 320.15 351.25 1,179,616.06 961.96 35,458.85 451,973.44 233.71 16,181.66 3,666.28 7,493.24 5,483,788.00 PAGE 2 PAYROLL 2,451.18 0.00 20.48 0.00 0.00 0.00 0.00 0.00 0.00 43,806.72 0.00 23,177.21 116.06 2,686.07 171. 67 109.24 439.39 109.24 13,868.20 3,324.35 0.00 62.43 32.78 41,767.59 3,167.07 0.00 3,854.41 0.00 0.00 1,010,561.16 ~ '...I 3. COUNTY ATTORNEY Interlocal Agreement- FCIC/NCIC Responsibilities- The Board approved the Interlocal Agreement and authorized the Chairman to sign. 4. HUMAN RESOURCES Public Safety Reclassification- The Board approved the reclassification of Part time Data Entry Clerk, Pay Grade 13 to Full time, Pay Grade 11. 5. ADMINISTRATION Investment Committee Appointment- The Board ratified Com. Bruhn's appointment of Ann Berner to the Investment Committee. 6. PUBLIC WORKS A. Solid Waste Division- The Board approved Equipment Request EQ04-259 to purchase a LED 4160C Adaptive Micro Systems Tri Color Display sign with wireless remote control programmer and programming software from YARE, Inc., in the amount of $2,486. B. Solid Waste Division- The Board approved the submittal of the Florida Department of Environmental Protection Waste Tire Grant Application for fiscal year 2004/05, and authorized the Chairman to sign the application, agreements and quarterly reimbursement requests. C. Road and Bridge Department- The Board approved EQ04-256 and Budget Amendment BA04-149 for the purchase of a BruT -800 Bus Interface Unit Tester for the Traffic Operations Unit in the amount of $5,000.00 from Athens Technical Specialists, Inc., using available funds from the JPS Grant 101215. D. Road and Bridge Department- The Board approved the revised equipment request EQ04-161 to purchase a new Crawler Loader with Tracks as budgeted for $60,000 and to allow staffto advertise for bid. E. Engineering Division- The Board approved Change Order No. 1 in the amount of $2,779 for the Picos Road Paving & Drainage from Rock Road to Kings Highway project. F. Road and Bridge Division- The Board approved the Joint Participation Agreement between FDOT and St. Lucie County for streetlights on US I from North ofSRA-I-A to South SR713 . 7. GRANTS A. The Board authorized the Cultural Affairs Council Director to sign the grant application for the Historical Resources Grant. B. The Board authorized the submittal of a grant application to the FishAmerica Foundation and the accepted the grant if funded. This grant is for wetland restoration at Wildcat Cove and require a 1: 1 match that can be in form of cash, in-kind services, or recently acquired land. Since Wildcat Cove has been recently acquired, these acquisition costs will be utilized as the match. The grant, in an amount not to exceed $50,000 will be for the installation of six culverts and the removal of invasive plants. 2 ~ ""'" 8. INVESTMENT FOR THE FUTURE A. Contract Change Order # 2 to Contract C03-06-452- Administration Building AdditionIBarth Construction - The Board approved Change Order No.2 to Contract No. C03-06-452 to increase the contract amount by $40,068.00 and contract time an additional 6 days for a completion date of November 18, 2004 for the Administration Building Addition and authorized the Chair to sign the Change Order as prepared by the County Attorney. B. Engineering Division- Platt's Creek Stormwater Project- Work Authorization No.5 (C03-10-686) for Soil Testing Services with Dunkelberger Enginering & Testing, Inc.- The Board approved Work Authorization No.5 in the amount of $25,000 and authorized the Chairman to sign. 9. PURCHASING A. First Amendment to Contract No. C03-12-743 with Kelly Services Inc.,- The Board approved the First Amendment to Contract No. C03- 12- 7 43 and authorized the Chairman to sign the amendment as prepared by the County Attorney. B. First Amendment to Contract C03-12-745 with Treasure Coast staffing, amending the contract to allow Agency to conduct background search as required by the County and authorize payment for the charges incurred by the agency for this service- The Board approved the First Amendment and authorized the Chairman to sign the amendment as prepared by the County Attorney. C. This item was pulled. D. Permission to advertise Invitation for Bids for Courier Services- The Board approved the request to advertise Invitation for Bids for Courier Services. E. Permission to advertise Request for Proposals for Medical and Mental Health Services for Inmates at the S1. Lucie County Detention Center- The Board approved the request for permission to adve4rtise RFP for Medical and Mental Health Services. F. Permission to advertise RFP for River Boat Tours- The Board approved advertising for RFP for River Boat Tours. G. Bid # 04-051- Purchase of One Vibratory Soil Compactor with Smooth Drum- The Board approved awarding Bid # 04-051 to lowest responsive and responsible bidder, GS Equipment for $65,350.00. H. First Extension to the contract - The Board approved the first extension to the contracts with the firms listed and authorized the Chairman to sign the extensions as prepared by the County Attorney. 1. First Extension to the contract- The Board approved the first extension to the contracts with the suppliers listed on Bid Award Form for the purchase of herbicides and fertilizers and authorized the Chairman to sign the extensions as prepared by the County Attorney. J. Award Bid # 04-026 Media Equipment for TV Studio- The Board approved correcting the typographical error and change the award amount of the low bidder, B &H Photo Video to $56,323.50. 3 '-'" ,...." 1 O. UTIL TIES- Ditch Diggers, Inc. for the North County District's Route # 2 - The Board approved the quote from Ditch Diggers, Inc., for the North County District's Route # 2 for the extension 0 a force main interconnection with FPUA in the amount of$1,200,000 and approved Budget Resolution 04-158. 11. CENTRAL SERVICES Work Authorization/Sims Wilkerson Engineering, Inc.- Security System and Fire Alarm Upgrade RR Correction Facility- The Board approved the request for the work authorization in the amount of$29,000.00 and authorized the Chainnan to sign the work authorization as prepared by the County Attorney. 12. COMMUNITY SRVICES The Board approved the Fourth Amendment extending the tenn ofthe contract with Habitat for Humanity through 2004-05 SHIP funding cycle, subject to the continued availability of SHIP funding for the County and clarify the Scope of Work and compensation procedures and authorized the Chair to sign all necessary documents. 13. AIRPORT Airport West Commerce4 Park Economic Development Administration $1.5 million grant acceptance- The Board approved the contract from the U.S. Department of Commerce Economic Development Administration to accept the $1.5 million in federal funds towards the construction of the Airport West Commerce Park at S1. Lucie County International Airport. ADDITION- CA-l PURCHASING Resolution No. 04-159- The Board approved Resolution No. 04-159, amending the S1. Lucie County Manual of Purchasing Regulations by amending Paragraph 3 (Spending Limits) of Section 4.5 (Cardholder Use of Purchasing Card) to add subsection (e) which allows the County Administrator to authorize the Purchasing Director to make payments on purchases by credit card in order to take advantage of discounts and further amending the SLC Manual of Purchasing Regulations by Creating Section 18.9 (Hardware/Software) which requires all County computer products, programs and all other related items for purchase be sent to the IT Director or his designee for review and approval before any purchases are made for S1. Lucie County, Florida. REGULAR AGENDA 5.A PUBLIC HEARINGS None scheduled 6. ADMTNISTRA nON It was moved by Com. Barnes, seconded by Com. Hutchinson, to change the time of all Board night meetings from 7:00 p.m. to 6:00 p.m. 7. ADMINISTRATION Joint meeting with Port S1. Lucie, F1. Pierce and the S1. Lucie County School District- Consider staff recommendation to appoint three of its members to the local government subcommittee. 4 "'" ...." Com. Coward suggested adding the other service providers i.e. Fire District and Law Enforcement from the cities. It was the consensus of the Board to appoint Com. Lewis, Com. Barnes and Com. Hutchinson to the subcommittee. 8. COUNTY ATTORNEY S1. Lucie County Research Center Park- Consider staff recommendation to approver the Contract for Sale and Purchase ofthe Bolin Property and authorize the Chairman to sign the contracts. It was moved by Com. Barnes, seconded by Com. Coward to approve staff recommendation; and, upon roll call, motion carried unanimously. 9. COUNTY ATTORNEY Resolution No. 04-157- Providing Financing for North County Utilities- Consider staff recommendation to approve Resolution No. 04-157 as drafted. It was moved by Com. Hutchinson, seconded by Com. Coward, to approve Resolution No. 04-157; and, upon roll call, motion carried unanimously. 10. ADMINISTRATION The Board gave updates on the Committees and Boards they serve on. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of Circuit Court 5 '-' ~ .... . JUNE 1/2004 7 :00 PM BOARD OF COUNTY COMMISSIONERS MEETING AGENDA WELCOME All MEETINGS ARE TELEVISED. PLEASE TURN OFF All CEll PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA - These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA - Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS - These items are usually heard on the first and third Tuesday at 7:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION - Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON-AGENDA ITEMS - These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT - Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM - Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 7:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. '-" BOARD OF COUNTY COMMISSIONERS www.co.st-lucie.fI.us ~- - J. - ; :: CÓUNT-Y ~þ F LOR I D A- - Paula A. lewis, Chairman John D. Bruhn, Vice Chairman Doug Coward Frannie Hutchinson Cliff Barnes 1. MINUTES , /J tJ/tN'\ ~fl'( \ . '1<- ~IU-r' :D ;~();g; June 1, 2004 7:00 P.M. INVOCATION PLEDGE OF AllEGIANCE Approve the minutes ofthe meeting held on May 25,2004. 2. PROClAMA TIONS/PRESENT A TIONS Reading of the announcements by the County Administrator 3. GENERAL PUBLIC COMMENT '^ CONSENT AGENDA -fW.~ ~J) 4. PUBLIC HEARINGS SA. GROWTH MANAGEMENT (.;~&- ~~ Consider Draft Resolution 04-086 approving the request of the Ft. Pierce Air Center for a Major Adjustment to the Existing Conditional Use at the St. lucie County International Airport for Property located at 2982 Curtis King Boulevard, St. lucie County International Airport - Consider staff recommendation to approve Draft Resolution 04-086. END OF PUBLIC HEARINGS 6. PUBLIC WORKS ~ Ù 1\0 Ò\ Continuing Professional Utility Services - Work Authorization No. 23 with Camp Dresser & McKee, Inc. r-/ ~'V" for Indian River Estates MSBU Re-balloting - Consider staff recommendation to approve the Work . J... ~~ Authorization with Camp Dresser & McKee, Inc. in the amount of $12,300 for the Indian River MSBU f\~ Re-balloting, and authorize the Chairman to sign. '-r' "'" CONSENT AGENDA lUNE 1. 2004 1. WARRANTS LISTS Approve warrants list No. 37 2. UTILITIES A. Fifth Amendment to the agreement between Severn Trent Avatar Utility Services, llC and St. lucie County in the amount of $134,117.64 - Consider staff recommendation to approve the Fifth Amendment to the agreement between Severn Trent Avatar Utility Services, llC and St. lucie County in the amount of $134,117.64. B. Change Order for A WM Construction, Inc. - Consider staff recommendation to approve Change Order for AWM Construction, Inc. to install an additional aluminum exit door and impact fees/costs for the Dry Storage Building at the South Hutchinson Island Wastewater Treatment Facility in the amount of $3,796.80 and an extension of 125 days. 3. INVESTMENT FOR THE FUTURE Final Payment to Johnson-Davis, Inc. for the Orange Avenue Canal Culvert Replacement project - Consider staff recommendation to accept the project¡ release the retainage in the amount of $20,325.00¡ and make Final Payment to the Contractor, Johnson-Davis, Inc., in the amount of $22,309.50 for the Orange Avenue (Starr Farms) Culvert Replacement project. 4. COMMUNTIY SERVICES Application of the Drug Control and System Improvement Program (Edward Byrne) Grant for FY 2004/05 - Consider staff recommendation to approve the submission of the grant application, authorize to accept the grant and authorize the Chairman to sign all documents necessary for the grant. 5. AIRPORT A. Design and Construction - Airport terminal air-conditioning system replacement - Consider staff recommendation to approve Capital Request Form CAP04-087 for $50,000 for the replacement of the air conditioning system at the Airport Terminal Building, and approve Work Authorization No.4 with Sims Wilkerson Engineering, Inc. in the amount of $3,800 for the design of the air- conditioning system replacement, and to authorize Permission to Advertise for bids for the replacement of the air-conditioning system at the Airport Terminal Building at St. lucie County International Airport. B. Airfield lighting Construction Management Scope of Work with PBS&J - Consider staff recommendation to approve Work Authorization No. 2 for $199,353.75 with PBS&J for engineering services to support the construction of the Airfield lighting Upgrade Project at St. lucie International Airport. 6. PUBLIC WORKS Work Authorization No. 1 with American Consulting Engineers of Florida, llC, for design/build Construction Management Services for River Branch Estates - Consider staff recommendation to approve Work Authorization No. 1 with American Consulting Engineers of Florida, llC, in the amount of $57,652, for design/build Construction Management Services for River Branch Estates, and signature by the Chairman. '-" '-" Consent Agenda June"1, 2004 Page Two 7. COUNTY ATTORNEY Motor Fuel Taxes Refund - Interlocal Agreement Designating the County as Terminal Operator for St. lucie County Sheriff Fuel Purchases - Consider staff recommendation to approve the proposed interlocal agreement with the St. lucie County Sheriff, and authorize the Chairman to sign the agreement. 8. GROWTH MANAGEMENT A. Request of lon Parsons, for final plat approval for the project to be known as South Market Industrial Center Subdivision. This project is located on property on the north side of South Market Avenue, approximately 700 feet east of Oleander Avenue in the Il (Industrial, light). The project consists of 3 industrial lots - Consider staff recommendation to approve the final plat of South Market Industrial Center SID and authorize its final execution. B. Request permission to advertise for Proposals for Tourism Advertising Agency - The County's existing contract expires on 09/30/04 making it necessary to advertise for Proposals. - Consider staff recommendation to approve the request for permission to advertise - Request for Proposals for Tourism Advertising Agency for 2004-2005. 9. PURCHASING A. First Amendment to Contract No. C04-03-150 with Crews Construction Services, amending the contract payment schedule to allow for three (3) draw payments and a final draw - Consider staff recommendation to approve the first amendment and authorize the Chairman to sign the amendment as prepared by the County Attorney. B. Bid #04-044 - Purchase & Install Three (3) Variable Frequency Drives for Air Handler Units - Consider staff recommendation to award Bid #04-044 to the low bidder Sunchaser Mechanical for $14,900.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. C. Bid #04-052 - Purchase, Installation & Removal of Nine (9) Hot Water Heaters for the Rock Road Correction Facility - Consider staff recommendation to award Bid #04-052 to the low bidder Spec- Tee South, Inc. for $104,040.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. D. Bid #04-054 - Purchase of Non-Woven Reinforcement Geogrid - Consider staff recommendation to award Bid #04-054 to low bidder A.C.F. Environmental at $533.42 per roll, for a total base bid of $34,138.88 and authorize the Chairman to sign the contract as prepared by the County Attorney. E. Request permission for a Bid Waiver and Piggyback DEP Contract Sl811 with Arbor Tree and land, Inc. to remove exotics at the Blind Creek Preserve, for an amount not to exceed $60,000. - Consider staff recommendation to approve the waiver of the bid process and grant permission to piggyback DEP contract Sl811 with Arbor Tree and land, Inc. for an amount not to exceed $60,000 and authorize the Chairman to sign the contract as prepared by the County Attorney. F. Permission to advertise Invitation for Bid for Grinding/Mulching Services - Consider staff recommendation to approve the request for permission to advertise. G. Acceptance of Donated Personal Property from the McColl Estate to the library Department - Consider staff recommendation to approve the acceptance of donated personal property and grant permission to auction/dispose of property not used by the County. ~ -...,.I Consent Agenda June"1,2004 Page Three 1 O. ADMINISTRATION BOCC Meeting Cancellation - Consider staff recommendation that the December 28, 2004 Board of County Commissioners meeting be cancelled. ~ ....", ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS ANNOUNCEMENTS JUNE 1 / 2004 A. Meeting Changes: · The July 6, 2004 Board of County Commissioners meeting has been canceled. · Effective June 15, 2004 the first and third Tuesday of every month, the Board meetings will be held at 6pm. B. On Saturday, June 12th, at 7:30 p.m. the St. lucie Mets will host the 2004 Florida State league All-Star Game at Tradition Field in Port St. lucie. This will be the 42nd All Star Game for the league, and the second time since the New York Mets first came to our community that the event has been held at the St. lucie County Sports Complex. C. The Treasure Coast "Wings IN Wheels" Air Show is scheduled for June 12th & 13th, 2004, at the St. lucie County International Airport. The Gates open at 9:00 a.m., and the opening ceremony is scheduled for 11 :00 a.m. on Saturday, June 12th. Air performances will run from 1 to 4 p.m. each day. Admission is $ 7 for adults and $3 for children. D. The Blueway Advisory Committee will hold a public hearing on June 14th, 2004 at 6 pm in the Roger Poitras Administration Annex, third floor conference room on the Management Plan for Queens Island Preserve. For more information or to review a copy of the proposed management plan, please contact the Environmental Resources Division at (772) 462-2526. E. The Board of County Commissioners will hold a Mining Educational Presentation on our local regulations and procedures and to receive technical information on the status of materials regarding mining operations in the county. This Presentation will take place on June 29, 2004 from 6:00 pm to 8:00 pm in the County Commission Chambers and we ask that you please submit any questions by June 11 th so that they can be addressed at the Presentation. F. The Board of County Commissioners will hold a Workshop to discuss Native Habitat Inventory and a list of prioritized parcels for acquisition will be presented. The Workshop will be held from 2 pm - 4 pm on June 7, 2004 in the County Commission Chambers. Please submit any questions prior to presentation so that they can be addressed at that time. G. The Environmental Resource Division will hold a public hearing on June 14, 2004 at 6:30pm in the Roger Poitras Administration Annex, third floor conference room on the General Management Plan for the Ten Mile Creek Recreation Area. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. ."" '.,J ~~~~~~~~ ~~ ~~~~~~~~f~~~¿:1:~:~;~,~~ .~' ·~·t,..: BOARD OF COUNTY COMMISSIONERS ADDITIONS AGENDA June 1, 2004 REGULAR AGENDA RA 1. ADMINISTRATION Discussion on Jail Population A. GPS B. Transport Inmates to Other Counties C. Construction of Temporary Facilities and Retrofit Aland A2 Pods. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. ~ ..., 7?A( COUNTY ADMINISTRATION MEMORANDUM 04-92 DATE: Board of County comTJsi07~ Douglas M. AndersonrtV7\dministrator June 1, 2004 TO: FROM: RE: Jail Inmate Altematives On May 27, 2004 the Sheriff provided alternatives to reduce inmate density at the Rock Road Jail. County staff has reviewed the alternatives and determined that constructing a temporary on-site building is both expensive and impractical. Based on our experience with metal buildings constructed on a fast track for the Fairgrounds, a six-month timeframe will be required to design, order and construct suitable buildings at the jail facility. This is not a practical solution because of the immediate need as expressed by the Sheriff. We have explored this alternative in the past and found it not financially feasible to alleviate overcrowding. The transfer of prisoners can provide immediate relief from overcrowding at a daily cost of $37. A copy of a draft contract used by Taylor County is attached. They have 25-30 available beds for male inmates. The transfer of inmates is possible and can be used if a critical overcrowding problem exists at the jail facility during the next 11 months. Lafayette County has no beds available. Dixie County has been contacted twice but they have not returned our calls. We have received a call from Highlands County (see attached letter), who would be interested in housing our inmates. We are looking into transporting the inmates using a private concern. Once we get more information, we will be providing the Commission with more detail. The least costly alternative is to provide for the release of minimum security low risk inmates through daily monitoring of the jail population. Although GPS monitoring has been reviewed and discussed by the Blue Ribbon Task Force, the Sheriff's Office has determined it is not in use within the State. The Sheriff's Office is getting copies of contracts to piggyback on for electronic monitoring should this alternative be selected. DMNab 04-92 c: Ray Wazny, Assistant County Administrator Dan Mcintyre, County Attorney Marie Gouin, Management and Budget Director Ken Mascara, Sheriff Garry Wilson, Chief Deputy Pat Tighe, Major - Director of Detention Attachment "" """ / ;-!".---" :Í.4r..!:-::.:=:..=::t:.i·~:·~~·;!;:'~::::S;N;':::;'::""'-"'~"'·~~:'."~~TI;,"'=7"'I-"":""~~ BOARD OF COUNTY COMMISSIONERS COUNTY ADMINISTRATOR t:::.;-=.::.~...:z::..-:::::-=z:::~~~...::~~'3G=-':"~_~':::¡-..-r!::rH.:'7~ ~~;z::J DOUGLAS M. ANDmSOi June 1, 2004 SENT VIA FACSIMILE Captain Paul Hinman Sheriff's Office, Highlands County PO Box 71 Sebring, FL., 33871-0071 Dear Captain Hinman: This is to confirm this morning's telephone conversation that Highlands County is opening up a new 208-bed facility and will have approximately 20 beds available to rent out to St. Lucie County. I am enclosing a copy of the Taylor County Agreement for inmate bed space, which could be modified for Highlands County. The compensation paid to counties for housing inmates appears to range from $32-37 per day. Please let me knO\v if this type of agreement is acceptable to Highlands County and the "cost of the inmate bed service per day. St. Lucie County will be responsible for all inmate transportation costs. g.' S~i~cerel '~ h ,..j~~-~~ D ug~¿ M. Anderson County Administrator DMA/ ab 04-76 c: Board of County Commissioners Ray Wazny, Assistant County Administrator Dan McIntyre, County Attorney Ken Mascara, Sheriff Garry Wilson, Chief Deputy Pat Tighe, Major - Director of Detention Enclosure JOHN D. ßf\UHN, Disrricr NO.1' DOUG COWAf\D, Disrricr No.2' PAULA A. LEWIS, Disrricr No. J . mANNIE HUTCHINSON, Disrricr No.4' CLIFF ßAf\NES. Disrricr No.5 Couruy Adminisrraror - Douglas M. Anderson 2.300 Virginio Avenue · Forr Pierce. FL .34982-5652 . Phone (772) 462-1450 . TDD (772) 462-1428 FAX (772) 462-1648 · emoil: douga@co.si-Iucie.fl.us "" ..., 05.~28!28~j 11: 4d ::.:~. [~-S 3~::-3:12 7 it:. CO ~.H::'-F:;c·':; 2:~·II,/ P~(::=- ;~J'2 TAYLOR COUNTY, FLORlDA A1~D ST. LUCrE COUNTY) FLORIDA. AGHEE!\1ENT FOR INMATE BED SPACE THIS CONTR_ACr, is ms1e md entered into by ¡md betwf',.é:D the Taylor County Board of County Commissioners, hç:reinzfter ("Taylor Cou.nry,r), allG, St. Lucie County, Florida: a pDlitical subdivision oft11::: State of Florida, herei.rú:..fttr ("St. Lucie County"). WHEREAS, St. Lucie CO\l11ty, :from time tQ time, experiences inmate populations whí~h exceed 1he maximum o.pacities oÎ its c.orrectional fGCi1ities; and \\!'BEREAS, St. Lucie County is Ü1 need of bed space for housing inmates delained by the pr.oper aUThoritieD of St. Lucie County, here.in,,-fter ("Non-Colli1ty Irunates"); and ,VHEREAS, it is in the bes~ interes~ of St. Lucie County to obtain inmate bed sp~J~e that is an:.il;::c!.e from o~hcr correctional facilities thIOUg¡'Y.j',l~ thç State ofFlorid~; and \\'HEJZEAS, Taylor CO'.lr.ty has, from tili.H:' to time, in.~aH: bad space avaHable at the Taylor County Jail ("Facility"): NO\VTIIREFORE, in consideratioll of the premises anj mutual covenants contain~d h~r.:.in, Tç,ylor County and 81. Lude COU!1ty hereby agre.e. !is follows: Section 1. IncarceranÇ¡D, of Inmates: Taylor County will incarcerate and det~lin ~1 th~ FaciHty, 0:: a spa.ce e.vailable basi$. those Non-Cou.nty Inma.1es, which St. Lucie County may deliver to T<:yloi Count), from time to time for incarceration. Upon request of Tay10r CO\lJ'\ty, St. Lucie County will remove any ODe or all InIJ).at~s 'within No'enty- four (24) hour~ of such requt~t. St. Lucie County shall not $¢11d state or federal p.r.i$oners to rh;o: fac.ility. Sectlo!1 2. Compensation: $1. Lucie Coumy will pay to Taylor County the sum of S37.00 pex inmate bed space for cÕ1ch day or part th::reof inmate as bç:d spaces are obtained tJy St. Lucie County. The rates f.x irJnate b~d spaces may inc:rease oIlly upon 'written agreemtl1t signed by éÙl p<L~ies. Se~.tiún 3. Iuvoice5: n.vlor County s11211 invoic.; 51. Lucie Cou.nty on a month1)" , . basis for imnáte bed space obtailloo in. accordance "'liTh SxtiOD 2. Compensation. Taylor County shall provide s~. Lucie Cou.my with any dt,C'.UIï1entatio!1 required to process '" ~ E:15/'::E/L£~J'~', 1 ~: 4L01 t:5Ð-::~ ::'.::- 3527 Tt;, co ':ô:Ht,:¡:; IF:CS :r:'/ P £i;~ ¡~i:;: rnvOlcefi. St, Lucie COWìty ->\111 fonv8"d payment to Taylor Cc till t). '."ithin thirty (30) dí:,ys of rC(;(;lpl of invoic~ and ß...'1.)' necès5a.r-y docurnentóhon. S~¡;;tiOll 4. Tn:n5pOrii'.t!ön; St. LUCl(' COlL.ïty i$ responsible for aH transporîation of No!:'-County Inrn2.tf~!;, cxc~t, b:l';"è'ler, thêlt Taylor Count}: \vill i'Jrovid¿; b'ansportation in ;\ Dli:diGal emergëIlcy ð:nd bi.ll Sl Luck; pu.rsnant tv S~cti0n 3, Invoices. Se\:tion 5. Mtdkl'.l Care: Tíqlor COUDty will p:ovide Noa'Coun~)' Inmates access to rüutÌne m<;aiio:.al car~ cum:ntly provideD at tbc Fs.cility. Te.y1or Cow1ty agrees to provide routin:) m.¡jì-!:) ~5cript¡on medicílti')D such 85 E.spiÔn, antacìds, deconge:.;tilllts, Bé!J.,d.-Aids, (òr topical olntment 2.\ no eJ:pe:ns~ tu St. Luck Coumy. St. Lucie COW)t)' ,viII rehuburse Të.ylo]" Cou.r.t)' for dl preocription mt:dicalioE provided to the Non-County IJl.mate~ w:b.iclt <'Se invoiced PÙTSUa,.'1t to Section 3, Invoices. All m~dical ç.are provided at the: Facility ''NiB be p:Üd for by the Non-County ID.J.-nates, which wii! be billr;d to lb.::ir resp:cdve ii'Lmale ac'::OiJ!J.~. Tb:~se Non-O.mnty Inmates that mçel IT.digence requirements ">',"ill be a1Jo\'ved to carry r. neg3t.Îve balanc~ orl their account. The negativè balance will tra.!;öfer wÎfh the Non-County inmate to St. L'.lde County. St. Lucie County agrees to reimburse T~.yior COllllri v,-hen the lrum.te pays LI)e neg~_t1ve bwa.."1ce. St. Lw::ie County agrees '\0 bt re:.pomible for all non·rl)utine m:;¿ical care to inç1ude items such as medical û.!'lcl.!or menta] health CP.!''; provided "way from the; Facility. St. L\lc-ie Courtty shall be respon:;íble for all ~~urity G.\L'"ing the hospital confinement of Non-County Inmate:;. If St. Lüd:; County rtq1,lt;5ts Tayk\r County to assist in security of ~ Non·County Inmate at a heahh care. Ü,ci1i\y J Taylor Cou.t,ty, iîi~ has pers:)P..11f;1 ~vaila.b e, \.vill assist in sec.urity for th$ Nort-Coumy Jil,'na.te 2.t the he¢.lt'r¡ care fa::lHty and Taylor County will invoice St. LucÎ.e Comity at a rate of $15.00 per hOll! for su.ch assistance. TDt ptoyision of assis1ance by Taylor (;O~l[¡ty shall be at the sole discretion of Tay10r COU!1t)'. If St, Lucie County re:q:.:est¡¡ T,,-ylor County to provide sè'~urity duri!ìg hospitalization for a female Non- COQ'lty Inmate or after the first 48 bo'..!,fs för a mak Non-County Inmate, Taylor Connty wili pro';ide sëX;urity and invoke Sf.. Lucie County ~t the ratç of $15.00 per hours. All iavoices shall b;~ proco;:ssoo in e.ccorda.1'Jcc \vi1Ì1 Section 3. Invokes. Section 6. Recreation, AtC~s$ to Courß, Food Senic(; Coxn.missary, Mail} Reìigio!), GrÎtvance pfl)ct:rl}~re, Visitation, Discipline and Telephone'); T~y)or O)~mty will provide Non-Cowty Inmates ac·::es£ to Tecrèat!ùn. Courts, food sç:rvice, cGJ:(un.i"sary, mail, religion, grievanc.¢ proccdu.re, visitation.. disdplirte, and tel~hoJJe service,; at the same lcvd that such services a!e clllïenlly bcing provided for at the Facility. Section 7. Term: This contract shaH com.rnmce on the dEte of signing by aU pù.!'tie.s and shall continue until . The parties may renew this Contract for r-Yo (2) additional ODe (1) year teilllS. SUdl ren~wal to be in the form of a.n £l1de~dum £igned by ell pmie~. This agreement may b~ cancdle:d by elth~r party within thirty (30) day~ prior written notice. $eçtio,tl. 8. U2bilHy: Taylor County and St. Lucie Coun..')' agree that each agency shal1 be respc.nsibk for Sly ar.d all ac.~s of omissions due to negligence of their respective '1 ,;.. \w "" OS/28/2üa¿ 11:4¿ :3~~-C:38-3527 TA CO SHEF.~IF;:5 :"i\.' p¡:;c;<:: 04 limiting exposur.:: to 1íübility N setting a ceiling on damages, or both, or of 3..11)' law estabìis.b.lng a ddèl1Se to any da1m assert~d against any ofL1,.ero, S.;;diorr 9. Post COJ1yictiÙ!1 Actions: Confmement by Taylor Coünry shaH not depdve any Iml1z.\e of e..'1y legal right, which h~ would have if confined in a St. Lucie County COlTcctional f¡lI::ility, ~?~C~pt as modified h"re,in. Taylor COUIlty ~hai not be rcSpo!lÚble for d;;::f~nding ;my post c.onvit-tion e.ction including (lppe~ð él..t'ld Writ of Habeas Corpus by ~ Non-COlm.ty inmate challtnging the UI1dê.riyingjudgment Ofcol1viction or the administration of the 5ent~nce impo5od. Section. 10. :Notice 01 Cb.ims: \Vithin fiftecr1 (15) working J:::.ys after receipt by St. Lucie; Co~m¡y or any of its agents, employees or offiçer of a summons in any action, or Notice of CJairos, St. Lucie COHnty shall notifl Taylor County in writing of the receipt Ih.:õ'r~of, Tbis requirero:;nt is int~nded to insere that Taylor County' 6 defense of the claim is not harmed by failure to comply with the notice requirements. Failure to co:nply v:ith the notice reqL\Ìreme:nts can r~u1t in Taylor County's refusal to be held liable for wyand a.U acts or orois£ioD~ due to :r.'1eglige:¡:;,çe Ort thÇ: par: of St. Lucie County or any of its agents, employers, or officers, if such failure to notify results in pr~judice to T~ylor County, S1. Lucie County or M)' of its. ::.g €l1ts , employees or officers. Likewise, WithÌJl fi.ftee.1J (15) Working days after receipt by T2.y10r COlmty or any of its agents, em.ployees or officers or ~ 5wnmOns. in 2.I1Y action or notice of c1aIm, Taylor County shall notify 51. Lucie County in writing of the r.eceipt th:;:reof. Tbis ¡eql,lirement is intended to lr,swç that St. Lucie County's rkfense of n claim is not ranne-:i by ù îailure to c,omplywith the TI':;¡tke requÍJer.nents. Failure lO comply wi 111 thÐ t1.coHcc requirements C£11 result in 31. Lucie's reÎ\.lscl to be held liablÇj for 8..1.)' and all acts O~ omisslo!l$ due to r'Jðgligenc.c on the part ofSt.l.ucie County or any ofit.s ~gç,,'1lts, employees 0;: officm, if such fniluíe to notify rçsults Ül prejudice to St. Lucie County. Oi (iny of its agç;nts, e",J]¡:>loyees or officers. Sedion 11. Prior Occurrence: With respcd tQ Non-COuIlty Itù."Tlates, Taylor County !ôhall not be responsible for an)' losses or costs resulting from litigation or claims during the time this Contract is effective or for lawsuits iJ!1sing thereafter rdating to events or conditions. wbjç11 occum:d or existed prior to the effective date of the COrltract. Taylor County Î".grees to cooptrak 'with St. Lucie Cou.nty \D defense of thesc suits or claims. TaylQj County and St. Lucie Cúun1y :lgree tha.t each ~g:i1çy shall be respoD5ibl~ for any and aU at~ts or omissions d.ue to neglígenc~ cftheir rcsp~tive. offÏccrõ, ~roployees or agents. Howevçr, nQthing berein is intEnded to d~rive St. Luck COUc.'1ty, the Taylor County Sheriff, Taylor COUl1ty or any of Û.ldr offi(;¢rS, age11ts or ffiJployc.c5 of th: benefits of any law limiting exposure to EabiEty or se:tting a çeiling on dó.m,~£e5: or both, or ùf any law establishing a defense to any claim asserted ~ainst e.ny oflhem. 3 '-" ...." ~:I¡~8!2C~~ ].1:4~ B50-:33E:-3527 TA OJ ~H:'RIFFS Itl;.! P/~G~ ~ :I Seï:1Jon 1:ì. N oti~~: All noticæ reqUÎ100 under this Contract will be sçn( by cenitìec1 mail, retlL'"rJ. receipt requested: To Taylor County Attn: Patricia Patterson Clliùmu:.n of the Board P. O. Bùx 620 Perry; Florida 32348 (850) 838-3500 To St. Lucie; County Doug AndersoD. C()\l!1ty Ad.mir1lstrator 2300 Virginia AVE;. Ft. Pierce. Florida 34982 Section 13. Nûn-Disuimlnation: S1. Lucie C01.mty is an Equal Opportunity Em.ployer. Settlou.14. Third Party RIghts: The provisions ofthis Contract are fortht: 801e benefit ofth~ parties h¡:;rëto and wiil not be construod as confcrrin£ &"1Y rig.¡.'lts on any othcrpcrson OJ entity. S~ct¡on 15. MJscellanoolls: Thi;; Contract embraces an terms, conditiOt.lS a.'1.Q understanding between, TE.ylor COl,.lUt"j Board of COtmty Commis::ioners, and St. Luci~ County, Florida. S¡;;r.t1on Hi. ResohrtioJ.'l of Disputes and Venue: .~y controversy. claim or dispute ~ising out of or in CODIle(.1Ìon v,ith this Contract, including withoullimitation the intended roeaning or spplication of z.ny provision of t..1.is Contract or the performance of fu'1Y civi1 obiig~tion under iliis Contract, 5'MU ÍÏ...rst be referred to medication b~fore a certified c·.i.r'cuH court clvil me\iiator, who sh9.11 be cho:Jen by the Chkf Judge ofthe Third Judicial Circuit in s.nd for Taylor County, Floridn, which shall be the sole court ofvtnue and juri.sdicti.on. 4 , v. ,_.".. v "". .i.;d.1'_:"::"l:~.î·~:~2li·;:¡'::-"'::.:.:.J;iy":"::;~,,""":'':''·''''--:;~·''''~'";r.;'':7.""'.'''''F~ BOARD OF COUNTY COMMISSIONERS COUNTY ADMI N ISTRATOR tlI'r.:.::.-:-,;_:':::::,..:::=z~....;.~,~",::~~-..:::r::...r=~~.~~~~.:il:?:'T'T'7':r~-;s;;;J DOUGLAS M. ANDEr-SON June 1, 2004 SENT VIA FACSIMILE Captain Paul Hinman Sheriff's Office, Highlands County PO Box 71 Sebring, FL., 33871-0071 Dear Captain Hinman: This is to confirm this morning's telephone conversation that Highlands County is opening up a new 208-bed facility and will have approximately 20 beds available to rent out to St. Lucie County. I am enclosing a copy of the Taylor County Agreement for inmate bed space, which could be modified for Highlands County. The compensation paid to counties for housing inmates appears to range from $32-37 per day. Please let me knO\v if this type of agreement is acceptable to Highlands County and the "cost of the inmate bed service per day. St. Lucie County will be responsible for all inmate transportation costs. Sincerel , . / /' h <' ?/¿'~L- - 4--,..,./ \.._______ D ugl~s M. Anderson County Administrator DMA/ ab 04-76 c: Board of County Commissioners Ray Wa:zny, Assistant County Administrator Dan McIntyre, County Attorney Ken Mascara, Sheriff Garry Wilson, Chief Deputy Pat Tighe, Major - Director of Detention Enclosure JOHN D. ßRUHN. Disrricr No.1' DOUG COWARD. Disrricr No.2' PAULA A. LEWIS. Disrricr No..3 . FRANNIE HUTCHINSON. Disrricr NO.4' CLIFF ßARNES. Disrricr No.5 Counry Adminisrroror . Douglos M. Anderson 2.300 Virginia Avenue · Forr Pierce. FL .34982-5652 . Phone (772) 462-1450 · TDD (772) 462-1428 FAX (772) 462-1648 · email: douga@co.sr-Iucie.fl.us web ~itp· wwwc()~t-hlrip fill" " 05,~28/1ü34 lL:4d t::,[~- 8 3E;- 'j 52 7 ¡~ CO ~,H::'F. :F:'-S 2J· \./ ...., F' A(;::' ;~: '2 TAYLOR COUNTY, FLORIDA A1~D ST. LUCIE COUNTY~ FLORIDA. AGREE1\1ENT FOR INI\'lATE BED SPACE THIS CONTRA. cr. is mwe 2nd enteœd into by ¡tnj betwf'.én the Taylor County Board of County Commissioners, heTeÍIl2fter ("Taylor COlmty,r), and, St. Lucie County, Florid.a, a political subdivision ofth~ State of Florida., herÚt12..f'ttr ("St. Lucie County"). WHEREAS, St. Lucie COl.Li'1.ty, from time tQ time, experiences inmate populations \.vhích exceed the maximum ca.pacities oÎ its c.QrTectional fadlities; and V.,rHEREAS, St. Lucie County is Ì!1 need of bed space for housing inmates delained by tbe pr.oper authorities of St. Lucie County, hereindl:er CNon·Collilty Irunates"); and WHEREAS, it is in the bes~ interest of St. Lucie County to obtain inrn.ate bed sp?J.:e tha~ is availa.b!.e frow other correctional facilities thIOUg¡'1Çi"J: the State of Florida; and \VHEREAS, Taylor CO\lnty has, from ti.Toe to time, in.'11ate bad space available at the Taylor County Jail ("}'ac!lity"): NOW THREFORE, in consideration of the premises 1'.11;:1 mutual covenants contain~d h~r.:in, Taylor County and St. Lucie Cou.nty hereby agree 5..S fo\10\\'3: Section L I:ncarceranClD. of Inmates: Taylor County will incarcerate and dètain ~t the Facility, on a space æ,v,ailable basis. those Non-County Inma.1es, which St. LuçÌe County may deliver to Taylor County from time to time for incarceration. Upon request of Taylor County. St. Lucie County váU remove anyone or all Inmates 'within TIventy- four (24) hour::: of such requt~t St. Lucie Comity shall Mt $¢tid state or federal p,r.isoI'Jers to the facility. Section 2. Compensation: St. Lucie County will pa:¡ to Taylor County the sum of $37.00 per ir.1.mate bed spaœ for each day or part th~reof inmate as bçd spaces are obtained hy St. Lucie County. The rates for- inmate bed spaces may inc:rease only npon \vritten agreement signed by illl p~4ies. Ser,tìùù. 3. Il1voice!i: Taylor County shall invoice St. Lucie County on a monthJy basis for irun::M b~d space obtained in acc.crdance with Sxtion 2, Compensation. Taylor County shall ptlwide St Lucie COtl,11ty "With any ck1c.U1ï1entation required to process '-' ....,¡ 85¡25/28J~ 11:4~ E5Ø-8:::~3-3527 TA CO SHE~IF=S :NV PA(;E G3 invoices. St. Lucie Cou:o.ty "",il1 fonvard payment to Taylor Count~y within thirty (30) d~.ys of rccdpt of invoiç~ and a.'1)' necessary docurnentê.t1on. Sedioll 4. Tn:IBponnti~m; St. Lnctt:' COlli'1ty is responsible for all transportation of Non-County Inrfl2,tes, exc~t, h<.y;:,·t'le:r, that Tay.1or County" will ¡Jrovidt transportation in a Lì:l€:di\:aJ emergency åt\d bHl Sl [.uci-:; pursuant t-:> S~ctiùn 3, Invoices. Section 5. Medic!'!.l Care: Taylor County will provide Non-County Inmates access to rüutìne n1{;dical carr, cum:nt1y provided at the FElcility. Tey10r COilllty agrees to provide routiJì:) non-prescription medicati')n .suÒ êS aspirin, antadds) deconge5tants, Bf!J.ì.d-Aids, f.'f topical (Jlnlment 2.t 11.0 e:qx;ns~ tu St. Lucie COlliìty. St. Lucie COW)ty will reimburse Taylor County for all pr~¡;.cription medication provided to the Non~Co1.1nty lrmmtes which are in\'oic.ed pæ5l!&'1.t to Section 3, Invoices. All medical care provided at the: Facilil)i will be paid tor by the Non-County Inrnates, which will be billed to t.ÎJ'èÌ:r resp::cdve inmate accoum. Those Non-County Inmates that meet Lr.digence requirements ',1;H! be allowed to r.sny r. neg3tive ba1anc~ on their account. The negativp balance will tra.r:'3í'er with the Non-Co~mty Inmate to St. Lucie County. St. Lucie County agrees to reimb\\rse Taylor COi.lllt.i v¡hcn the Inmate pays me neg,Üive balance. St. Lude County ag:r<:es to be responsible for all non-rout¡n~ medical care to iuçl\1de items sllch as medical and/or manta) health C?.r~ provided E.way from the; Facility. St. Lude County shaH be respon¡;ible fer all ~ê¢urity G.U:."Î.ng the hospital confinement of Non-County lrullåtes. If St, Luci:; County r~qUt;st5 Taylor Cou.nty tQ as:;¡ist in security of ~ Non~County lrullate at a health care [£,ciJíty, Taylor CO\1.t.!ty, if it has p::-r!;om1f:i available, will assi5t in securilY for th$ NOfi.-Co1.!!\ty Jm1'late 2:( the heë.lth care fadiity and Tay10r County will Ì!lvoic¢ St. Luc¡.(: Courity at a rate of $15.00 per hom for such assistance. T.oe provision of assis1ance by Taylí)r ('OUilty shall ·be at 1:.'1.,;: sole disGtetion of Taylor County. If St. Lucie County re.que.sta T¡tyh)[ County to provide security during hospítalize.tiotJ for a female Non- C01.1..'1ty Inmate or after the first 48 hO'1II> for a. male Non-County Inmate, Taylor Cot'Lnty \,\.·ili pro'.-ide security <'J1d Í11voice Sf.. Lucie County at the ratç of $15.00 per hours. An iavoices shall bl~ processed in accordance with Section 3. Invoic~s. Section 6. Recreation, A.tc¢S$ to Courts, Food Service,Commissa:ry, Mail! Religlùu, Grit\'snce Procedure, Visitation, Dlsclpllne and TeIephoncos; Taylor c,)'.1nty wiH provide Non-C01.mty Inmates. access to recrèAtiùn, Courts, food St':rvice, cGmm.¡$~;ar:y. mail, religion, grieva.'1c.¢ procedure, visitation.. discipline, a.nd tel-:phoue Seryice8 at the same Ie'let that such services are curren11y being provided for at the FacUity. Section 7. Term: This contrac.t shaH commence on the date of signing by all partie.s Rnd shall conrinue U11tiJ . The parties may renew this Contract for two (2) additional one (1) year terms. Such rem:wal to be in the form of a.n adde~dum signed by all partie!;. This agreement may be cancelled by either party within thirty (30) days prior written notice. Section 8. Ltsb1Uty: Taylor County and St. Lucie Count)' agree that each agency shall be respc.nsible for wyand all acts of omissions due to negligence of their respective '1 .I. '-/ ..." OS/28/20a4 11:4{¡ :3::,~-838-3527 TA CD ~,HEF,IF;:S :H\c' p/.',c~~ 04 limiting exposure to 1iübility or setting a ceiling on damages, or both, or of rL'1Y la.w estabìishlng a defense to any claim asserted a.gainst any oft.~em. S'1:dion 9. Post ConYictlon Actions: Confinement by Taylor County shall not depdve any Imnz.1e of a..tlY legal right, which he WN11d have if confined in a St. Lucie County correctiQnal facility, 'Cxc<:pt as modified h"re.in. Taylor COUIlty $hail not be rcsponÚble for d~f::nding ilI1)' post conviction action inclurung appeê.l5 and Writ of Habeas Corpus by fe- Non-County inmate challemg1ng the unde.riyingjudgment ofc{)!1viction or the administration of the se:ntence imposed. Section 10. Notil::e of Chtim.s: \Vìthin fifteen (15) working ds.ys afte, receipt by St. Lucie County or any of its agents, employees or offic..:er of a StllHillons in zny action, or Notice of Claims. 81. Lucie CO\U1ty shall notif¡ Taylor County in writing of the: receipt rher:õof. This r.equirement is int~nded to insure that Taylor County's defense of the claim is not harmed by failure to comply with the notice requirements. Fai1un: to co:nply v;ith the notic~ reqLttreme!lts can result in Taylor County's refusal to be held liable for my and a.U acts or orois£i.om: due h) negligence Or'! th~ par: of St. Lucie County or any of its agents, employees, or officers, if such failure to notif-j results in pr~judice to T~ylor County, $1. Lu.cie County or any of its agÐ1ts, employ~es or officers. Likewise, withil1 fifteeJJ (15) Working clays after :reçeipt by 12.y10r COUIlty or any of its ógèIlts, employees or officers or a summons in any action or notice of claim, Taylor County shall notify St. Lucie County in writing oft.h~ r.eceipt th~reof. This requirement is intended to insill'ç that St. Lucie County's defense of a claim is not ·har.me<! by a îailure to c.omply with the notiçe requiranents. Failure to comply with thè notice: requirement:; can result in St. Lucie's refusal to be held liable.for &."'-1)' t\nd all acts ö:" omissions due to nðgHgence on the part ofSt. Lucie County or any of its ag£.1lt:8. employees or officers. if such fcilure to r.atify re:su1ts in prçjuàice to St. Lucie COu.uty, or a.n)/ of its agents, e:mployees or officers. Sêcixol:ò 11. Prior Occurrence: With respcd to Non-County Illi"nates, Taylor County shall not be: responsible fùr any losses or C05ts resulting from litigatiQn or daims during the tim£: this Contract is effective or for lawsuits <Jrising thereafter relating to events or condit.io.as. which occum;:d or existed prior to the effective date of the CO:ltract. Taylor County agrees to coopcrat~ with 81. Lucie County \D defcns=: ofthe5c suits or cla.ims. Taylor County a.nd St. Lucie County agree that each ~g:nçy shall b~ respomible for any and all flt~ts or omissions due to neglígence cftheîr rcspc.;tive officcr?>, employees or agents. HowevÇ!, nQthing berein is intended to d~ri\'e St. L~ci:: COU.'1ty, the Taylor County Sheriff, Taylor County or any of thdr officw, agents or employc~5 of th:: benefits of any law limiting exposure to liability or setting a ceiling on dá.ffi?ges, or bCIll, or of any law establishing a defense to any claim 2.Ssertoo s.gainst 2.I1y ofl}¡,em. 3 " \,,' ...." 8S¡28/2Ca~ 21:44 850-83B-3527 TA OJ =;HERWFS ItIV PI2\Gt: tI '=, Sei:'tiOn 12. Notices: AU noticæ req1lÎIðd under this Contr<lct will be sçnt by cenitied mail, return recf2Iipt requestðd: To Taylor County Atln: Patricia Patterson ChaÏnm.n of the Board P. O. Bùx 620 PcnY. Florida 32348 (850) 838-3500 To St. Lucie County Doug Anderson County Ad.T!1inistrator 2300 Virginia AVf;. Ft. Pierce, Florida 34982 Section 13. Non-Discrimination: St. Lucie COlmty is art Equal OpportUnity Employer. Section 14. Third Party RIghts: The provisions ofthis Contract an: for the sole benefit of tho:: parties h~n~to and will not 00 construed as conferring &1)' rights on any other perso tl o.r entity. SectJon 15. Miscellanoolls: This Contn~.ct ~mbraces an terms, conditions and u.nderstanding between, Tf.ylor County Board of CotU1.ty Commissioners, and St. Lud:;. County, Florida. S~ction 16. Re$ohrtion of Disputes and Venue: Any controversy> claim or dispute arising out of or in çonnec.'t1on v..ith fuis Contract, including without limitation the intended meaning or applic2tion of sny provision of û1.is Contract or the performance of any civil obligt!.tiQl1 under tlri~ Contr3.ct, sMH first be referred to medication before a certi.fied cjrcuit court civil mediator, who shall be chosen by the Chief Judge ofthe TI1ird Judicial Circuit in and for Taylor County, Florida, which shall be tbe sole court of venue and ju.risdiction. 4 "" ..., COUNTY ADMINISTRATION MEMORANDUM 04-91 FROM: Board of County com~i~¥, Douglas M. Anderso~~unty Administrator June 1, 2004 TO: DATE: RE: St. Lucie County Jail Outlined below are steps that the Board of County Commissioners have taken in recent years to address the growing inmate population: In 1995 approved a Public Building Impact Fee (correction impact fee) to fund future jail expansion. This fee was increased 2000. On May 7, 1996 the Board approved $94,602 in funding to construct Tent City for male weekender inmates. On January 28, 1997 the Board approved $47,553 in funding to construct Tent City for female weekender inmates. In 1998 the Board approved $606,410 to expand the booking area at the Jail to make it more efficient. In September 2001 the Board approved $1,846,967 in air conditioning and lighting improvements at the jail. In July 2002 the Board approved the expenditure of $2,190,000 to install a new state-of- the-art security system at the jail. In January 2003 the Board approved the expenditure of $195,000 to add 12 beds to the unused portion of the jail cafeteria for the juvenile inmates, which freed 24 beds in the adult population. Over the past four years, the Board has approved $875,398 for new roofs at the jail. Prior to the award of the contract for two new pods, the Board has approved and expended since 1996 $5,855,930 for improvements and various expansion projects at the jail. ~ 'w/I Page 2 June 1, 2004 S1. Lucie County Jail In April 2004 the Board approved a $20,500,000 project to construct two new pods adding 576 beds to the jail. During the 2003-2004 Budget Workshops, the Board set aside an additional $500,000 to be used to hire additional correction deputies. We have been told by the Sheriff's Office that a request will be submitted to us for those funds. Finally, since last year, Commissioner Bruhn and I have been attending Chief Judge Angelos' Blue Ribbon Task Force meetings to alleviate jail overcrowding. The efforts of this committee have successfully contributed to maintaining the inmate population. DMNab 04-91 c: Ray Wazny, Assistant County Administrator Dan Mcintyre, County Attorney Marie Gouin, Management and Budget Director Ken Mascara, Sheriff Garry Wilson, Chief Deputy Pat Tighe, Major - Director of Detention '" ,... To: Submitted By: SUBJECT: BACKGROUND: FUNDS AVAilABLE: PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: [X] APPROVED o OTHER " County Attorney Originating Dept.: Finance: \.,. ., Agenda Request Item Number Date: SA 06101/04 Consent Regular Public Hearing le ] [ ] [ ] [ X ] Quasi-JD [ X ] Board of County Commissioners Growth Management Consider Draft Resolution 04-086 approving the req t of the F1. Pierce Air Center for a Major Adjustment to the Existing Conditional Use at the S1. Lucie County International Airport for Property Located at 2982 Curtis King Boulevard, St. Lucie County International Airport. The F1. Pierce Air Center has submitted an application for a Major Adjustment to the Existing Conditional Use at the S1. Lucie County International Airport for the project known as F1. Pierce Air Center to allow for the construction of 12,000 square feet of hangar space (Hangar 13 West) for property located at 2982 Curtis King Boulevard, S1. Lucie County International Airport. N/A On September 2, 1997, this Board approved a major adjustment to the St. Lucie County International Airport for an additional 12,250 square feet of space to the Ft. Pierce Air Center. On February 17, 1998, this Board approved the addition of 13,000 square feet of space consisting of 12,000 square feet of hangar space and 1,000 square feet of office space to the Ft. Pierce Air Center. On January 19, 1999, this Board approved the addition of 3,360 square feet of office space. On May 4, 1999, this Board approved the addition of 4,800 square feet of hangar space. On August 17, 1999, this Board approved the addition of 13,000 square feet of hangar space. On February 1, 2000, this Board approved the addition of 15,800 square feet of hangar space and 800 square feet of storage space. On October 17, 2000, this Board approved the addition of 28,000 square feet of hangar space. On May 1, 2001, this Board approved the addition of two student dormitories. On October 16, 2001, this Board approved the addition of 14,000 square feet of hangar space, 14,400 square feet of aircraft painting space, and 13,600 square feet of aircraft warehouse space Staff recommends approval of Draft Resolution 04-086. D DENIED Approved 5-0 Douglas M. Anderson County Administrator :~. Coordinationl Signatures Mgt. & Budget: ~ ¡Other: / blt.D .. purChaSing:~. . / Other: i ~/R"P()/l7 .''f' '-" 'WI Commission Review: June 1, 2004 GROWTH MANAGEMENT DEPARTMENT Planning Division MEMORANDUM TO: FROM: County Commission Interim Growth Management Director DATE: May 26,2004 SUBJECT: Consider Draft Resolution 04-086 approving the request of the Ft. Pierce Air Center for a Major Adjustment to the Existing Conditional Use at the St. Lucie County International Airport for Property Located at 2982 Curtis King Boulevard, St. Lucie County International Airport. The Ft. Pierce Air Center has applied for a major adjustment to the existing St. Lucie County International Airport Conditional Use to allow for the addition of a 12,000 square foot hangar (Hangar 13 West) for property located at 2982 Curtis King Boulevard. Staff has reviewed the request for a major adjustment to an existing conditional use and has determined that it is consistent with the St. Lucie County Land Development Code, the Comprehensive Plan, and the Airport Master Plan. Attached is a copy of Draft Resolution 04-086, which, if approved, would grant this request for a Major Adjustment to the St. Lucie County International Airport Existing Conditional Use. Staff recommends approval of Draft Resolution 04-086. Please let me know if you have any questions. hf cc: Adam Houck, Ft. Pierce Air Center Bob Kemerson, PSM County Administrator County Attorney Planning Manager File '-' ....., 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 RESOLUTION 04-086 FILE NO.: CUMJ-D4-002 A RESOLUTION GRANTING A MAJOR ADJUSTMENT TO THE EXISTING ST. lUCIE COUNTY INTERNATIONAL AIRPORT CONDITIONAL USE FOR THE PROJECT KNOWN AS THE FT. PIERCE AIR CENTER - HANGAR 13 WEST WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, based on the testimony and evidence, including but not limited to the staff report, has made the following determinations: 1. Pursuant to Section 3.3.122(7) of the St. Lucie County Zoning Ordinance, effective July 1, 1984, and Section 3.01.03(W)(7)(a) of the St. Lucie County Land Development Code, effective August 1, 1990, the St. Lucie County International Airport is considered to be an existing Conditional Use. 2. The Ft. Pierce Air Center has been operating as a Fixed Base Operations Center (FBD) on a 21.0 acre leased parcel since 1987. This FBD is located on the western side of the existing airport grounds. The Ft. Pierce Air Center has applied for a major adjustment to their existing conditional use permit to allow the construction of an additional 12,000 square feet of hangar space (Hangar 13 West). 3. The Development Review Committee has reviewed the proposed Major Adjustment to an Existing Conditional Use and found it to be in substantial conformity with the overall Airport Master Plan. 4. On June 1, 2004, this Board held a public hearing on the petition, after publishing a notice of such hearing and notifying by mail all owners of property within 500 feet of the subject property. 5. The proposed Major Adjustment to an Existing Conditional Use is consistent with the goals, objectives, and policies of the St. Lucie County Comprehensive Plan and has satisfied the requirements of Section 11.07.03 of the St. Lucie County Land Development Code. 6. The proposed project will not have an undue adverse effect on adjacent property, the character of the neighborhood, traffic conditions, parking, utility facilities, or other matters affecting the public health, safety, and general welfare. 7. The proposed project will be serviced by adequate public facilities and services. 8. A Certificate of Capacity, a copy of which is attached to this resolution, was granted by the Growth Management Director on June 1, 2004. File No.: CUMJ-04-002 June 1, 2004 Resolution 04-086 Page 1 ~ ...., 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of S1. Lucie County, Florida: A. Pursuant to Section 11.07 .05(E), of the S1. Lucie County Land Development Code, the Major Adjustment to the Existing S1. Lucie County International Airport Conditional Use, is hereby approved for the property described as follows: A PARCEL OF LAND LYING IN AND BEING PART OF SECTION 30, TOWNSHIP 34 SOUTH, RANGE 40 EAST, ST. LUCIE COUNTY, FLORIDA, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCE AT THE SOUTHEAST CORNER OF SAID SECTION 30; TOWNSHIP 34 SOUTH, RANGE 40 EAST, ST. LUCIE COUNTY, FLORIDA; THENCE, RUN NORTH 00°00'16" WEST, ALONG THE EAST LINE OF THE SOUTHEAST Y. OF SAID SECTION 30, A DISTANCE OF 2,665.52 FEET TO THE EXISTING CENTERLINE OF THE INTERSECTION OF RUNWAYS 4 AND 14, OF THE ST. LUCIE COUNTY INTERNATIONAL AIRPORT; THENCE, RUN SOUTH 45°00'00" WEST, ALONG THE EXISTING CENTERLINE OF RUNWAY 4, A DISTANCE OF 464.00 FEET; THENCE, RUN SOUTH 45°00'00" EAST FOR A DISTANCE OF 11.00 FEET TO THE POINT OF BEGINNING; THENCE, RUN NORTH 45°00'00" WEST, FOR A DISTANCE OF 600.00 FEET; THENCE, RUN SOUTH 45°00'00" WEST, A DISTANCE OF 800.00 FEET; THENCE, RUN SOUTH 45° 00'00" EAST, FOR A DISTANCE OF 600.00 FEET; THENCE, RUN NORTH 45°00'00" EAST, FOR A DISTANCE OF 800.00 FEET TO THE POINT OF BEGINNING AND TO CLOSE. (Tax ID#: Part of 1430-131-0001-000/4) (Location: 2982 Curtis King Boulevard, between Micco Aircraft Manufacturing and Hangar 12 West - St. Lucie County International Airport.) B. The approval granted under this Major Adjustment to an Existing Conditional Use approval shall expire on June 1, 2005, unless a building permit is issued or an extension is granted in accordance with Section 11.07.05(F) of the S1. Lucie County Land Development Code. C. A Certificate of Capacity, a copy of which is attached to this resolution, was granted by the Growth Management Director on June 1, 2004, shall remain valid for the period of Conditional Use approval. Should the Conditional Use approval granted by this resolution expire or an extension be sought pursuant to Section 11.07.05(F) of the S1. Lucie County Land Development Code, a new certificate of capacity shall be required. D. The Conditional Use Permit approval granted under this Resolution is specifically conditioned to the requirement that the petitioner, F1. Pierce Air Center, including any successors in interest, shall obtain all necessary development permits and construction authorizations from the appropriate State and Federal regulatory authorities, including but not limited to; the Federal Aviation Administration, S1. Lucie County International Airport, United States Army Corps of Engineers, the Florida Department of Environmental Protection, and the South Florida Water Management District, prior to the issuance of any local building permits or authorizations to commence development activities on the property described in Part A. File No.: CUMJ-04-002 June 1, 2004 Resolution 04-086 Page 2 '-" ""'" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 E. The S1. Lucie County Growth Management Director is hereby authorized and directed to cause the notation of this resolution to be made on the Official Zoning Map of S1. Lucie County, Florida, and to make notation of reference to the date of adoption of this resolution. After motion and second, the vote on this resolution was as follows: Chairman Paula A. Lewis xxx Vice-Chairman John D. Bruhn xxx Commissioner Frannie Hutchinson xxx Commissioner Doug Coward xxx Commissioner Cliff Barnes xxx PASSED AND DULY ADOPTED This 151 Day of June 2004. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY Chairman ATTEST: APPROVED AS TO FORM AND CORRECTNESS: County Attorney hf H:\WORD\Petitions\BCC\Finished.04\FP AC13W estCU\FP AC13W estCU-RES.doc File No.: CUMJ-04-002 June 1, 2004 Resolution 04-086 Page 3 ~ ....., 1 2 3 Exhibit A 4 5 6 Maps 7 8 · General Location Map · Area Subject to the Conditional Use Permit Approval · Certificate of Capacity 9 10 11 12 13 14 15 16 17 18 File No.: CUMJ-04-002 June 1, 2004 Resolution 04-086 Page 4 '-" ...., Section 3.01.03 Zoning District Use Regulations ~. ': W. !L UTILITIES 1 . Purpose The purpose of this district is to provide and protect an environment suitable for utilities, transportation, and communication facilities, together with such other uses as may be compatible with utility, transportation, and communication facility surroundings. The number in "0" following each identified use corresponds to the SIC code reference described in Section 3.01.02(8). The number 999 applies to a use not defined under the SIC code but may be further defined in Section 2.00.00 of this code. 2. Permitted Uses a. Air transportation services (451.452) b. Agriculture, including farms, groves, and ranches. (01.02) c. Communication. (48) d. Electric services (491) e. Electric transmission rights-of-way. (491) f. Gas pipeline rights-of-way. (492) g. Gas production and distribution (492) h. Industrial wastewater disposal. (999) i. Railroad, rapid rail transit, & street railway transportation. (40.41) j. Sanitary services (495) k. Transportation services (47) I. Telecommunication towers - subject to the standards of Section 7.10.23 (999) m. Water supply and irrigation systems. (494.497) n. Water transportation (44) 3. Lot Size Requirements Lot size requirements shall be in accordance with Section 7.04.00. 4. Dimensional Regulations Dimensional requirements shall be in accordance with Section 7.04.00. 5. Off-street Parking and Loading Requirements Off-street parking and loading requirements are subject to Section 7.06.00. 6. Landscaping Requirements Landscaping requirements are subject to Section 7.09.00. I. 7. Conditional Uses a. Airports. (458) b. Electric generation plants. (491) c. Gas production plants. (492) d. Land clearing and yard trash recycling operations - subject to the provisions of Section Adopted August 1, 1990 130 Revised Through 08101/00 '-" ...,¡ Section 3.01.03 Zoning District Use Regulations ( I e f. g. h. 7.10.12. (999) Natural or manufactured gas storage and distribution points. (492) Protective functions and their related activities - Correctional institutions (9223) Solid waste disposal. (4953) Outdoor shooting ranges, providing site plan approval is obtained according to the provisions of Sections 11.02.07 through 11.02.09 and Section 7.10.19 of this Code. (999) 8. Accessory Uses Accessory uses are subject to the requirements of Section 8.00.00 and include the following: a. Automobile and truck rental services. b. Restaurants. (Including the sale of alcoholic beverages for on premises consumption only.) (999) f " Adopted August 1, 1990 131 Revised Through 08/01/00 \...- ...., 1 ... Z 10- :i Q) ; '. +-' N ,. c: (:' Q) 0 . / .",J 0 0 y~. I I ~ \0#· ~ . 10- . , « 0 ~ I Q) J ~ä I I ~ ü ~ 10- :) Q) 0 &, I (L +-' LL í, I? a: A___ " \ . ... '" ... a: ~ Z ::J 0 --.... ü ... z ¡::: ~ a: < _ 1I01,.n ~ a: '" \:Ó~ ... a: C ~ _~+-' 001 ().- -' Z Q)+-' ::J _1U1IIS_ ~ 0 . --. Cd ü O() t-O -- o...--.J -_1 a: llJ þ - 'MIr.I IBOQ > ; ã: ! I ... w l1li_ ~ :' I I, _ ØDIS a: Z < _'.',"·-,·",,,_>;~_W,·';;'_':"~· 0 l<;~ :¡ 1"",\<; ~ S ~£ ! S S£ ! ... ... ! .. ... I ; .. ... a: a: AlNno:::> 3380H:::>33>tO '\ ~ ~ ,..." A Petition of Ft. Pierce Air Center for a Major Adjustment to an Existing Conditional Use Permit to allow the construction of a 12,000 square foot hangar to be known as Hangar 13 West in the U (Utilities) Zoning District. CUMJ 04-002 ~ IIIIIII ~ This pattern indicates subject parcel .>c /.~wi& &<Þ~~,,_ ~ GIS _~__, .__~, Map prepared May 19, 2004 ThIIITIIph.ubNncorrop ldrorQll'*"planning--=l~~cnIy. N wP'*~eIfor!r..bMn m.:!e 10 prOYkIII h ITIOIICUfWIIItId K:Q,Q þ inIormèicJ'IpclØlbI8.ftp.nctirlendeclfDrUM"'~~CIOCun'WIt \.or "'" Zoning Ft. Pierce Air Center U CUMJ 04-002 .9:- ~ttúW é;'tt..':¡'_. t GIS "=---~- r Map prepared May 19, 2004 ~ IIIIIII ~ This pattern indicates subject parcel ThiI map has bien compiIIc IorgllWalpWl/'klg an::I rlllnnce øurpoMI My ~ -r.natha..." m.ø. to proYide the ~tCUlNnland.xurú N In!OIfT\ÈiIIn poIS<DIe.tlt notll'QnØeØ forUM" .leg8IIybinding øocument '-' ..., Land Use Ft. Pierce Air Center TÆJ CUMJ 04-002 5'c /-..~s ¿?",~-:\~ f Map prepared May 19, 2004 ~ IIIIIII ~ This pattern indicates subject parcel Thil ~ hu ~ conpiIed 100gIInII'IIIpIn'IIng and felnnce :UpoIoIII ody. Wtlilll ewryettortnu bMn made \0 prO\/ÌdllN tnOIf~ancllCCIJ/tIIe N itIIormation ponitH, ~ il IIOIlrnnded lor '*' .. . 1tIg.ay binding dot:um8nt '-' .., Ft. Pierce Air Center t, H 1;'-"', " -~ ~,,~: " "l-. z~~ . ,~~ > ~~ ," ~"",.,,l "'..~, .~."'!., ~ "",.. ~r ~ "'J- ' 1,'· i,' ~~' .' ", ~;.. ~ ~o!' !II'. 'It . '.::: /.. ~'{~ . .'. .. ~:ii4 . ~~d..: ,/ I , ï. ¡~ .:. " .;...~'¡'.J;.~. :!':"~, ,. .... 'fIÍi'~ / '''~''~~' ·A· ., ... "~:I'· ~'_ .. /. '" . .:..~. .^, t~t· >..'f." .''¡.. l"'· ,ft. f! ""~'ê' i: ~ ~ ¡~, tL.- .-',"" ., ...'~.'. ,~.:. . ~ O .. ~ ....ft'; ,~,',: ¡'- ~ .. -. . . ........'.è."".·..·.*.. 'J"'.," . ~"J<" 4,.1 ~'-~ "'_', ..... ,~ ' ,;. , .¡" J "! r 1¡ ¥. '. ~'.'. ' ~,,;,,¥;:.:, (f'~r~;..~ 'i/~' .. )~. ~ . ~ ,': fl"!·# ..' \:--. ¿;~¡., . .! ¡ -·.·r ..~ ;.. . ,: ':~. ....¿¥,., .:ot;l, "c.,./ ~ "...-.4'" \. _ ç ;10.)11 ..!;.,\\,~\\.. '~~:v~· ., .,,~::;.:t:·/ '1"~ ' ': ,: "..'X'::'".''' - ...,.... .. .'. ~""'. .',f'L..i t, ... - -":,.-,. J' . ~~"'.. "\. ¡"~.' ~"" . rl --~ , ;.-, '..' ,., '. ..., 4Ít. '..':',-1.',', · 'j" . ·1" I . ø~ .... _,,:',..,," .. '.~' :.,' ~5;~c_ '..- --', .." ~""~',. ~ ¡ iî:,~ ,é~-> _.Á .i:./. .. ,! ~,~,,~:;~:;.~:'~ ~~~ ....~, A'X\.> a. .....A _ , f¡14~ . "'»~ "._.. . . ^ f ¡ , ~. ,,'. ··1" ¡ t': .', . ~r.:'O\...: ~:r tI . P . ~ f . h' J Map prepared May 19,2004 t CUMJ 04-002 ~ IIIIIII ~ This pattern indicates subject parcel ::;,~ t';''''':-7''~ GIS "..;.,::' .c~. This m.p has ~ ~¡Id 1orli**lIIp III1nirIg and IeI8rar1ce pulpollBB only N WhilelMlf'1ef1ottn..beenl!lfdetoproyide\hemollCUlT8i1tand~ø In!oImII,on pœ.sjtH,rt!&notÌl'1l.nded tor...... iegltlf;'tllr'ICiI'Ig Cloc:umtnl ~ .. J' JVIv , }iV //\ Ì\.! // / ) - / ~ ~ / " // /' ST. LUCIE COUNTY BOARD OF COMMISSIONERS PUBLIC HEARING AGENDA June 1, 2004 TO WHOM IT MAY CONCERN: NOTICE is hereby given in accordance with Sec- tion 11.00.03 of the St. Lucie County land Devel- opment Code and in accordance with the provi- sions of the St. Lucie County Comprehensive Plan, that the following applicant has requested that the S1. Lucie County Board of Commissioners consider their following request: FORT PIERCE AIR CENTER, for a Major Adjustment to an Existing Conditional Use Permit to allow for the construction of a 12,000 square foot hangar to be known as Hangar 13 West in the U (Utilities) Zoning District for the following described prop- erty: PARCEL "B" A PARCEL OF LAND LYING IN AND BEING A PART OF SECTION 30, TOWNSHIP 34 SOUTH, RANGE 40 EAST, AND BEING MORE PARTICULARLY DE- SCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SECTION 30, TOWNSHIP 34 SOUTH, RANGE 40 EAST, ST. LUCIE COUNTY, FLORIDA; THENCE N 00 DEGREES 00' 16" W, ALONG THE EAST LINE OF THE SOUTHEAST 1/4 OF SAID SECTION 30, A DISTANCE OF 2665.52 FEET TO AN IRON ROD AT THE EXISTING CENTERLINE INTERSECTION OF RUNWAYS 4 AND 14, OF THE ST. LUCIE COUN- TY INTERNATIONAL AIRPORT; THENCE S 45 DE- GREES 00' 00" W, ALONG THE EXISTING CEN- TERLINE OF RUNWAY 4, A DISTANCE OF 464.00 FEET; THENCE N 45 DEGREES 00' 00" W A DIS- TANCE OF 589.00 FEET TO THE POINT OF BEGIN- NING; THENCE CONTINUING N 45 DEGREES 00' 00" W A DISTANCE OF 542.87 FEET; THENCE S 45 DEGREES 00' 00" W A DISTANCE OF 800.00 FEET; THENCE S 45 DEGREES 00' 00" E A DIS- TANCE OF 542.87 FEET; THENCE N 45 DEGREES 00' 00" E A DISTANCE OF 800.00 FEET TO THE POINT OF BEGINNING. CONTAINING WITHIN SAID BOUNDS, 9.970 ACRES (434,299 SF). Location: Northeast corner of the intersection of St. Lucie Boulevard and Curtis King Boulevard (E- ntrance to the St. Lucie County International Air- port). PUBLIC HEARINGS will be held in the Commission Chambers, Roger Poitras Annex, 3rd Floor, S1. Lu- cie County Administration Building, 2300 Virginia Avenue, Fort Pierce, Florida on June 1,2004, be- ginning at 7:00 P.M. or as soon thereafter as pos- sible. PURSUANT TO Section 286.0105, Florida Statutes, if a person decides to appeal any decision made by a board, agency, or commission with respect to any matter considered at a meeting or hearing, he will need a record of the proceedings, and that, for such purposes, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. BOARD OF COMMISSIONERS ST. LUCIE COUNTY, FLORIDA /S/ Paula Lewis, CHAIR Publish: May 21, 2004 633458 ...., - "" ...., ~-,¡J;·;¡¡'·~.'~,t~',;;:'tV-:·r~jtl.!~;:~;;;''';j:8-1'~';_':'o-:'':,A,}'~;i'~·'f,if'iG. ',~.í; á"ì",'<Zi¡¡;;!¡..a~'f¡;)'4i.::i~!i.'i-,i:t:~:i_;;~~j/" BOARD OF COUNTY COMMISSIONERS COMMUNITY DEVELOPMENT DIRECTOR __'!f,:~______ May 21,2004 In accordance with the St. Lucie County Land Development Code, you are hereby advised that FORT PIERCE AIR CENTER has petitioned St. Lucie County for Major Adjustment to an existing Conditional Use Permit to allow for the construction of a 12,000 square foot hangar to be known as Hangar 13 West in the U (Utilities) Zoning District for the following described property: Location: Northeast corner of the intersection of S1. Lucie Boulevard and Curtis King Boulevard (Entrance to the St. Lucie County International Airport). THE PROPERTY'S LEGAL DESCRIPTION IS AVAILABLE UPON REQUEST The public hearing on the petition will be held at 7:00 P.M., or as soon thereafter as possible, on June I, 2004, County Commissioner's Chambers, St. Lucie County Administration Building Annex, 2300 VirginÎll Avenue, Fort Pierce, Florida. All interested persons will be given an opportunity to be heard at that time. Written comments received in advance of the public hearing will also be considered. The County Planning Division should receive written comments to the Board of County Commissioners at least 3 days prior to a scheduled hearing. County policy discourages communication with individual County Commissioners on any case outside of the scheduled public hearing(s). You may speak at a public hearing, or provide written comments for the record. The proceedings of the County Commission are electronically recorded. If a person decides to appeal any decision made by the County Commission with respect to any matter considered at such meeting or hearing, he will need a record of the proceedings. For such purpose, he may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Upon the request of any party to the proceeding, individuals testifying during a hearing will be sworn in. Any party to the proceeding will be granted an opportunity to cross-examine any individual testifying during a hearing upon request. If it becomes necessary, a public hearing may be continued to a date-certain. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at least forty-eight (48) hours prior to the meeting at (772) 462- 1777 or T.D.D. (772) 462-1428. If you no longer own property adjacent to the above-described parcel, please forward this notice to the new owner. Please call (772) 462-1582 if you have any questions, and refer to: File Number CUMJ-04-002. Sincerely, ST. LUCIE COUNTY BOARD OF COMMISSIONERS ¡gd~ ~~ /A/~ý Paula Lewis, Chair / t. JOHN D. ßRUHN, District No.1· DOUG COWARD, District No.2· PAULA A. LEWIS, District No..3 . FRANNIE HUTCHINSON, District No.4. CLIFF ßARNES, District No.5 Counry Administrator - Douglas M. Anderson 2300 Virginia Avenue · Fort Pierce. FL 34982-5652 Administration: (772) 462-1590 · Planning: (772) 462-2822 · GISlTechnical Services: (772) 462-1553 Economic Development: (772) 462-1550 · Fax: (772) 462-1581 Tourist/Convention: (772) 462-1529 · Fax: (772) 462-2132 www.co.st-Iucie.fl.us < 0) en ~ g£ C.... O)LL E(\ t:o COo Q.. O)~ CO -"") C:E 0):> Eo 0) ... 0)0 co_ c_ CO f/J :E:J .cO) i C ~ 'ëij C}:E - f/J 0) 3: M ,... ... CO 0) C CO J: t i ~ ~ I~ ~ ~ ~ <D <D <D <D <D <D L.(") L.(") L.(") L.(") L.(") L.(") I I I I I I C\I C\I C\I C\I C\I C\I <D ex) ex:> ex) ex) ex) ex) ~ 0> 0> 0> 0> 0> 0> 0> ~ -q- ~ ~ ~ ~ ~ C") C") C") C") C") C") C") W f- « f- (j) Z ~ ...J ...J ...J ...J ...J ...J ...J 0 L.L L.L L.L L.L L.L L.L L.L ~ Q) Q) Q) Q) Q) Q) ~ () () ~ () ~ Q) ..... ..... ..... 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Q) 2 ë Q) c - W W c Q) W ..x: ..x: 0 ~ () () ..... ::I ::I « « 0 0 Z I I Q) ...J W W ~ C\I "U "U Q) Z c c ä: ~ (t (t .; 0 II) II) L.L W ~ « z L.L .-- Z .~ Q) Q) en ~ ~ ~ ~ ~ en >- Q) W - ::=;.. c c c c c c ~ ::I ::I ::I ::I ::I ::I ..x: « 0 0 0 0 0 0 () 0 0 0 0 ü 0 ::I Z 0 ...J .~ .~ .~ .~ .~ .~ I .-- () () () () (.) g E z ::I ::I ::I ::I ::I II~ ...J ...J ...J ...J ...J ...J (t û5 û5 û5 û5 û5 _"U (j)« ~ ~ C\I .-- -q- ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 L.(") .-- .-- .-- .-- .-- C\I 0 0 0 0 0 0 0 0 0 0 0 0 ::¡ 0 0 0 0 0 0 - C") .-- .-- C") .-- .-- c W C") C") .-- ~ C') C\I (t 0 .-- .-- .-- .-- .-- ~ () cr: 0 0 0 0 0 0 8 C") C") C") C") C") C") « ~ ~ ~ ~ ~ ~ a.. .-- .-- .-- .-- .-- .-- « ...., I ... 0) - C 0) o ... ~ '-' ....., ITEM NO. -6 DATE: June 1, 2004 AGENDA REQUEST REGULAR txJ PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115) Michael Powley, P.E. County Engineer SUBJECT: Continuing Professional Utility Services - Work Authorization No.Ewith Camp Dresser & McKee, Inc. for Indian River Estates MSBU Re-balloting BACKGROUND: The County has requested COM assist us with the re-balloting for the Indian River Estates MSBU. COM will act as an impartial third party to mail out the ballot packages, receive the returned ballots, and tabulate the results. The attached proposal from COM outlines this scope of services. Total amount of this work authorization is $12,300. FUNDS AVAILABLE: 101001-4115-563005-3804 PREVIOUS ACTION: The Board previously approved the Indian River Estates MSBU in December 2002 and selected the St. Lucie County Utilities Department as the service provider. Difficulties in negotiations with Port St. Lucie, and the bulk water agreement with Fort Pierce and FPUA, has resulted in a re-balloting for the MSBU. RECOMMENDATION: Staff recommends that the Board approve the Work Authorization No.J3 with Camp Dresser McKee, Inc. in the amount of $12,300 for the Indian River Estates MSBU Re-balloting, and signature by the Chairman. [xl County Attorney [xl Originating Dept Public Works IRE Reballoting wa.ag /Ji Approved 5-0 ----- s nderson ty Administrator COMMISSION ACTION: QI APPROVED r1' OTHER [ ] DENIED [xl Fiscal Coord. ~. [xl MSBU Coord.~ '-'" ...." WORK AUTHORIZATION NO. 23 Professional Services Contract #COO-03-233 INDIAN RIVER ESTATES MSBU RE - BALLOTING FOR PROSPECTIVE WATER SERVICE PROVISION Pursuant to that certain Agreement Between County And Consultant for Continuing Engineering Services (the "Agreement") between St. Lucie County (the "County") and Camp, Dresser & McKee, Inc. (the "Engineer") dated March 14,2000, Engineer hereby agrees to provide professional engineering services under the terms and conditions set forth in Exhibits "A","B" and "C". IN WITNESS WHEREOF, the County and the Engineer have executed this Work Authorization, effective this _ day of , 2004. ATTEST BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA Deputy Clerk BY: CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: CAMP, DRESSER & McKEE, INC. By: Print Name: Title: g: \otty\ogreemnt \work.out \CDM- IRE Rebolloti ng "". """ EXHIBIT A ST. LUCIE COUNTY INDIAN RIVER EST A TES MSBU RE-BALLOTING FOR PROSPECTIVE WATER SERVICE PROVISION SCOPE OF SERVICE GENERAL St. Lucie County (the "County") had previously established a municipal services benefit unit ("MSBU") for the purpose of providing centralized water service to the unincorporated area known as Indian River Estates ("IRE"). Because of revisions to estimated costs and other issues, it is now necessary to obtain from owners of specially benefited properties within IRE a determination as to whether they currently desire to obtain centralized water service, and, if so, from which provider. Accordingly, the County has requested CDM to perform the re-balloting process within IRE, and to provide the County with the tabulated results of such polling. SCOPE OF SERVICES The following individual tasks are included in the scope of services for this project. Task 1 - Project Initiation Meeting At the outset of this project, CDM will meet with County staff to discuss the approach to the project, the mail outs to property owners and the schedule. Task 2 - Interim Meeting for Final Review of Mail Out Materials CDM will meet with County staff for final review of the mail out materials prior to actual mailing. Some of the materials may need to be tailored to fit certain specific cases. Based on the feedback from the meeting, CDM will make any final changes to the materials prior to mailing. Task 3 - Perform Mail Merge Printing of Database with Mail Out Materials CDM contemplates the use of a suitable commercial printing/mailing service firm to merge the database with the materials to be mailed by u.s. Postal Service to each individual property owner. The following materials would be included in the mail merge printing/ mailing task: 1. Mailing envelope including individual owner's name and address and return mailing address with first class postage. 2. Transmittal letter including individual owner's name and address and return mailing address. A-1 N:IOOOOIWL 1901.doc '--' ..." 3. Postcard with ballot to be addressed to CDM's office for subsequent tabulation. 4. Property tax comparison sheet, to be provided by the IRE Homeowner's Association. 5. Project information sheet. Task 4 - Tabulate Ballots Received and Prepare Summary Report CDM will tabulate ballots received and prepare a summary report of the tabulation. CDM will provide to the County the original ballots received for retention, in addition to 15 copies of the summary report. A-2 N:IOOOOIWL 1901.doc p::¡ E-< ...... p::¡ ...... ::r:: >< ~ E-< U ~ ........ o P::: P-. l? Z ...... E-< o .....J .....J ~ çO I ~ P::: ~ Z ~ ~ Ç: ~ z z ~ê5 OU) u~ ~S¿ ......> u ~ ~ ~ .....JU) ......J Œ-< p.... ...... u ...... Z ~ ~ U) ~ E-< -< Œ ~ p::: ~ ;::: p::: z -< ...... Q Z ...... ~ Sû) o 0 I-() ¡;¡ I!! .... ::I o 0 I-:I: .... . u c .!!!, E ~ 'C c..< t: III :t: 0 B .a c..- ,^ c. ~ w ::I CII CI)CI) z o ...... ~ l? ~ p::: l? l? -< ~ Q p::: o çO -< .....J b ~ õ p::: P-. == CII [~ ·U g .S III .. III c..< .. CII u IE o ~ III ca I- o N 0> ~ N ..... "<t "<t "<t o C) .5 ã) CII ~ c: .2 ~ 'ë - õ CII 'õ' ct ..... .:£ tJ) ~ o CD ~ ..... ~ o N "<t N ..... "<t o tJ) ëij .¡:: 0> ro ~ '5 o ëii ~ - o :: 0> 'S: 0> a:: ëij c: ü: .. .E C) ,5 ã) 0> ~ .ê (¡) 'E N .:£ tJ) ro I- o CD 0> I.Õ ~ CD 0> o "<t o "<t CD ..... o tJ) ëij .¡:: CII ro ~ '5 o ëii ~ £; '§ CII tJ) ro .J: ro ro D - o C) ,5 'E '¡:: c.. 0> ~ CII ~ ëii ~ E .g 0> c.. C') .:£ tJ) ro I- o CD 0_ "<t ~ o ...... "<t N o "<t "<t N t:: o C- O> a:: ~ ro E E :J en 0> .. ro C- O> .. Q., 'C c: ro 'C 0> > ëB u 0> a:: tJ) £ ëij [() 0> ro "5 .J: ro I- "<t .:£ tJ) ro I- ~ o o C') Ñ ..... ~ o o M Ñ .... ~ co 0> ..... N ...... CD 0> .... CII C) 'C ::I ID .... u CII 'ê' c.. S o I- co N N "<t I .... .:! III ca l- S o I- '- ..., EXHIBIT C BUDGET PROJECT: Indian River Estates Municipal Services Benefit Unit Re-Balloting Project PROJECT DESCRIPTION: As Outlined in the Scope of Services, Attachment A REFERENCE: Agreement between St. Lucie County Board of County Commissioners and Camp Dresser & McKee Inc. BUDGET: Labor Category Hours Officer 2 . Principalj Associate 28 Staff Support Services 96 Project Admin 72 TOTAL HOURS 198 TOTAL COST $12,300 USE A LUMP SUM $ 12,300 C-1 N:IOOOOIWL 1904.doc '-'" ParcellD No: Rhoat -J 340261005200007 ,Peter INDIAN RIVER ESTATES MSBU IIPotable Water/Fire Protection Expansion Program" OFFICIAL VOTING BALLOT· Do you support the "Potable WaterlFire Protection Program? Support Do Not Support Even if not in favor. please indicate which Utility Provider YOU would prefer: St. Lucie County Utilities Ft. Pierce Utilities (No Annexation) (Eligible for Annexation after 15 years) Would you qualify for Assistance Through the "SHIP" Grant Program? Yes No Print Name Signature (REQUIRED) -- .\.,1 \.,J IOCC CONSENT AGENDA ITE S OS/28/04 FZABWARR FUND 001 001131 001149 001155 001157 001158 001286 101 101002 101003 102 102001 102107 105 107 107001 107002 107003 140 140001 140321 1110323 )800 lbO 183 183001 183002 183004 183108 310002 310201 315 316 382 401 401225 418 421 441 448 449 451 458 461 471 478 479 1. ~ ST. LUCIE COUNTY - BOARD ..".¡I WARRANT LIST #37- 22-MAY-2004 TO 28-MAY-2004 FUND SUMMARY TITLE General Fund FTA Section 5303 Grant FY01 Section 112/MPO/FHWA/Planning 2004 USDOJ Violence Against Women Grant CSBG Grant FY04 Urban Mobile Irrigation Lab 03/04 FDCA/EMPA 2004 Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option Unincorporated Services Fund Drainage Maintenance MSTU FDOT Bicycle/Ped. Coordinator 03/04 Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper Port & Airport Fund Port Fund FDOT-Install Security Fencing AL124 FDOT/Drainage Improvements AL643 IRL Taylor Creek Restoration SFWMD Plan Maintenance RAD Fund Ct Administrator-19th, Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.-County Arbitration/Mediat Ct Admin.- Teen Court Domestic Relations Hearing Officer Impact Fees-Parks FDEP/FRDAP Ancient Oaks County Building Fund County Capital Environmental Land Capital Fund Sanitary Landfill Fund FDEP Waste Tire Grant FY 04 Golf Course Fund H.E.W. Utilities Fund North Hutchinson Island Utilities NHI Util-Renewal & Replacement Fund NHI Util - Capital Facilities Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist-Renewal & Replace No Cty Util Dist-Capital Facilities Airport Utilities District ~... .. EXPENSES 550,139.37 187.34 2,645.51 17,314.94 4,033.09 468.29 130.16 84,728.65 1,400.00 5,312.50 59/708.71 15,762.20 468.29 4,005.41 161,728.12 715.10 11/573.50 29,742.42 6,646.35 3,901.54 23,915.50 14, 0 0 0 . 0 0 240,598.86 6,481.77 1,387.02 923.20 560.00 912.95 6,632.50 37,496.35 300.00 127,555.55 209,312.19 7,045.00 479,737.18 1,925.50 14,328.19 56.69 1,953.36 8.87 26.61 4,110.67 16,549.36 8/064.31 11/651.83 8.87 82,254.77 53.73 PAGE 1 PAYROLL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 OS/28/04 F ZABvìARR FUND 489 491 505 505001 611 625 666 v ST. LUCIE COUNTY - BO&~ ...., WARRANT LIST #37- 22-MAY-200~ TO 28-MAY-2004 FUND SUMMARY TITLE Airport Util - Capital Fac Fund Building Code Fund Health Insurance Fund Property/Casualty Insurance Fund Tourist Development Trust-Adv Fund Law Library SLC Economic Development Trust Fund GRAND TOTAL: .~ .. EXPENSES 44.36 22,804.82 485,292.00 56,707.00 1,381.90 2,098.33 100,000.00 2,926,790.73 PAGE - L PAYROLL 0.00 0.00 7,241.14 0.00 0.00 0.00 0.00 7,241.14 '-" ...", "'I')::n !g~~ oø. ): 0 UE-tH Nr-I ......N ^ \D 111- I 0\ ., NN" I ......01'z1 I N 111 t!) , N 0-< _~ø. E-t I'z1H ~ E-tE-t < ,:::¡ § ø: ~~ 0 0 ZE-t H...... 0 ,:::¡C) m..:ll!: ~ªU I!:..:I OE-t,:::¡ ~~~ ,:::¡ ,:::¡ 0 ~ ~ 0 0......114 0 ^ ~~~ <Oø: Uø. m H "'I' ,:::¡ 0 0 \D N 0\ ...... "'I' N N N ...... ~111 m 't CD 0 m I-I,¡,J 0 ~a¡ ø: o..,.. t!) ¡QOI CD Iø: ø: I'z1 >,,¡,J E-t .¡.JS:: m S::CD H ~¡:¡ t!) '* < OlD I'z1 ~ U Ua¡.. ø: H I-IS:: H r>. 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Bowers Utility Director SUBMITTED BY (DEPT): UTILITIES DEPARTMENT SUBJECT: Staff requests approval of the Fifth Amendment to the agreement between Severn Trent Avatar Utility Services, LLC and S1. Lucie County in the amount of $134,117.64. FUNDS AVAILABLE: Funds to be made available in Other Contractual Services: (441-3600-534000-300- $26,823.53); (451-3510-534000-300 - $67,058.81); (471-3600-534000-300 - $26,823.53); (421-3600-534000- 300 - $13,411.77). PREVIOUS ACTION: Board of County Commissioners approved Contract #C98-12185 between Severn Trent Avatar Utility Services, LLC and S1. Lucie County in December 1998. RECOMMENDATION: Staff recommends Board approval of the Fifth Amendment to the agreement between Severn Trent Avatar Utility Services, LLC and S1. Lucie County in the amount of $134,117.64. COMMISSION ACTION: KAPPROVED ~O'bTHER: o DENIED CE: Approved (5-0) ~ounty Attorney: GY'briginating Dept: t9<J 4 Review and Approvals ~Management and Budget: f:1ll) Yh~_ --/ ~/¡2 ~ Purchasing: Ç'I Q Other: o Other: o Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the Sf. Lucie County Community Services Managerat 772-462-1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. * ~ ....." UTILITY DEPARTMENT MEMORANDUM TO: FROM: Board of County Commissioners P.M. Bowers, Utility Oirector~ DATE: June 1, 2004 RE: Severn Trent Avatar Utility Services, LLC Contract Amendment BACKGROUND: This amendment is necessary to maintain the necessary level of service to the expanding plants. Since the inception of the contract, over 12 miles of water and wastewater mains have been added to the system and an increase of 15 wastewater pumping stations (from 35-50) in the North and South Hutchinson Island service areas. Exhibit 0-2 is attached showing the proposed fee schedule and the current fee schedule. RECOMMENDATION: Staff recommends Board approval of the Fifth Amendment to the agreement between Severn Trent Avatar Utility Services, LLC and St. Lucie County in the amount of $134,117.64. '-" "wJ FIFTH AMENDMENT TO AGREEMENT FOR OPERATION, MAINTENANCE, AND MANAGEMENT SERVICES FOR ST. LUCIE COUNTY WATER, WASTEWATER, AND RECLAIMED WATER FACILITIES THIS FIFTH AMENDMENT is made this _ day of , 2004, by and between St. Lucie County, Florida, a political subdivision of the State of Florida (the "County") and Severn Trent Avatar Utility Services, LLC ("Contractor"). WIT N ESE T H: WHEREAS, on December 23, 1998, the parties entered into an Agreement for Operation, Maintenance, and Management for St. Lucie County Water, Wastewater, and Reclaimed Water Facilities (the "Utility Management Agreement") whereby the Contractor agreed to operate, maintain and manage the County's Wastewater Treatment, Reclaimed Water & Potable Water Systems); and WHEREAS, on May 18, 1999, the parties entered into a First Amendment wherein the parties agreed that the Contractor shall also operate, maintain and manage the Holiday Pines Facility for an additional fee under the terms of the Utility Management Agreement effective upon the acquisition of the Holiday Pines Facility by the County; and, WHEREAS, on February 15, 2000, the parties entered into a Second Amendment wherein the Contractor merged with Severn Trent Environmental Services, Inc. to form Severn Trent-Avatar Utility Services, LLC; and, WHEREAS, on December 5, 2000, the parties entered into a Third Amendment to clarify Part III of "Request for Proposals - Comprehensive Contract Operation and Maintenance Services for Water, Wastewater, and Reclaimed Water Systems" (RFP #98-73) that the Contractor's rates are adjusted on an annual basis in an amount equal to the annual increase in the Domestic Product Implicit Price Deflator Index; and, WHEREAS, on October 8,2002, the parties entered into a Fourth Amendment wherein the Contractor assumes responsibility for disposal of sludge at an out-of-county location in accordance with applicable rules and regulations of agencies responsible for such disposal. WHEREAS, the parties desire to further amend the Agreement to provide for expanded services to maintain the level of service associated with water distribution and wastewater collection activities. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Utility Management Agreement as follows: 1. Add Paragraph 5.1.2 to the Agreement to read as follows: 5.1.2. Increase in contract price to provide expanded services to maintain the level of service associated with location of water distribution and wastewater collection system mains and maintenance of wastewater pumping facilities. Over 12 miles of water and wastewater mains have been added to the system since the inception of the contract. Additionally, there has been an G:\ATTY\AGREEMNT\SEVERN TRENT-5A -1- '-' ...".¡ increase of 15 wastewater pumping stations, from 35 to 50 in the North and South Hutchinson Island service areas. 2. Exhibit "0" to the Utility Maintenance Agreement is hereby amended by incorporating Exhibit "0-2" which is attached hereto and made a part hereof. 3. This Fifth Amendment shall be effective on June 1,2004. 4. Except as expressly amended herein, all of the remaining terms and conditions of the Utility Management Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN CLERK APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ATTEST: SEVERN TRENT- AVATAR UTILITY SERVICES, LLC BY: SECRETARY Edward Goscicki President G: \A TTY\AGREEMNT\SEVERN TRENT -5A -2- - '-" ~ 7 ""'\ 0 0 t"" £:! 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VJ 0) ]j ro c.:> oS .~ (j) 0) e 0 õ ( ) a:: a.. 1-1- ( ) u.. ~ -.I DescriDtion North Hutchinson South Hutchinson II Fairwind GC / Airoort Personnel $ 171,756.73 $ 171,756.741 $ 7,590.00 I Chemicals $ 5,040.45 $ 6,313.50 $ 759.00 Lab Testinq $ 17,994.90 $ 16,833.60 $ 5,113.27 Travel/Training $ 2,300.00 $ 2,300.00 $ - Materials & Supplies $ 4,683.00 $ 5,523.00 $ - Contractual·· $ 5,127.50 $ 5,760.00 $ 1,380.00 Other $ 6,900.00 $ 6,900.00 $ 1,725.00 Base Annual Fee $ 213,802.58 $ 215,386.84 $ 16,567.27- Sludqe Removal (Allowance) $ 33,600.00 $ 44,800.00 $ 2,800.00 Small Parts (Allowance) $ 10,760.11 $ 10,760.11 $ 2,690.03 Sewer Vacuum (Allowance) $ 5,380.06 $ 5,380.06 $ 2,690.03 Ground keeping/Landscaping INCLUDED INCLUDED INCLUDED Oct. 1999 Price Index Adjustment 1.21% $ 2,587.01 $ 2,606.18 $ 200.46 Oct. 2000 Price Index Adjustment 1.36% $ 2,942.90 $ 2,964.71 $ 228.04 Oct. 2001 Price Index Adjustment 2.50% $ 5,483.31 $ 5,523.94 $ 424.89 Oct. 2002 Price Index Adjustment 2.33% $ 5,238.21 $ 5,277.0211 $ 405.90 Revised Base Annual Fee $ 230,054.01 $ 231,758.69 $ 17,826.56 Projected Annual Fee $ 279,794.18 $ 292,698.86 $ 26,006:52 Total Base Annual Fee $ 628,616.54 Total Projected Annual Fee $ 781,575.07 '-' Lakewood Holidav $ 10,350.00 $ 66,000.00 $ 566.95 $ 24,000.00 $ 2,625.31 $ 13,400.00 $ - $ 1,000.00 $ 106.00 $ 2,800.00 $ 1,380.00 $ 10,500.00 $ 1,725.00 $ 4,000.00 $ 16,753.26 $ 121,700.00 $ 2,800.00 $ 20,000.00 $ 1,614.02 $ 5,380.06 $ 1,614.02 $ 2,690.03 INCLUDED INCLUDED $ 202.71 $ 1,472.57 $ 230.60 $ 1,675.15 $ 429.66 $ 3,121.19 $ 410.46 $ 2,981.68 $ 18,026.69 $ 130,950.59 $24,054.73 $159,020.68 ..., Total $427,453.47 $ 36,679.90 $ 55,967.08 $ 5,600.00 $ $ 13,112.00 $ $ 24,147.50 $ 21,250.00 $ 584,209.95 $ $ 104,000.00 $ 31,204.33 $ 17,754.20 $ $ $ $ $ $ Amendment 5 w/o margin Amendment 5 w/margin $ 110,000.00 $ 129,411.76 1,000.00 $ 3,000.00 $ 1,176.47 3,529.41 114,000.00 $ 134,117.65 7,068.93 8,041.40 14,982.99 14,313.27 Proof $129,411.76 $ $ $ 1,176.47 $ 3,529.41 $ $ $134,117.65 ~ .., i", .' ~ ..""", nEM NO. 2b _...,.,->-_....... ....,.,' . -',,- . .,. .... -..... 'C-·-'.' c-,.",,-·_·<~ ",,-.. ,.":-,- "·'.c'c·- _.".".,_. ,._., _" ,__,_',_ _,,_ ..', _', ._..... _,'_, AGENDA REQUEST DATE: June 1.2004 REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) TO: BOARD OF COUNTY COMMISSIONERS p~~ P.M. Bowers Utility Director SUBMITTED BY (DEPT): UTILITIES DEPARTMENT SUBJECT: Staff requests approval of a Change Order for AWM Construction, Inc. to install an additional aluminum exit door and impact fees/costs for the Dry Storage Building at the South Hutchinson Island Wastewater Treatment Facility in the amount of $3,796.80 and an extension of 125 days. FUNDS AVAILABLE: Funds available 451-3510-562000-300 - Buildings PREVIOUS ACTION: Board of County Commissioners approved continuing contract # C03-08-536. RECOMMENDATION: Staff recommends that the Board approve a Change Order for AWM Construction, Inc. to install an additional aluminum exit door and impact fees/costs for the Dry Storage Building at the South Hutchinson Island Wastewater Treatment Facility in the amount of $3,796.80 and an extension of 125 days. COMMISSION ACTION: II APPROVED 0 DENIED ~C10THER: Approved (5-0) 9 sAnderson County Administrator rlcounty AUome" -if ~riginating Dept: 6 Review and Approvals ¿Management and Budget: UfJ IYJ rrb , / . //. .J.~ º' Purchasing: 1<::,_ º Other: o Other: º Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462-1777 or TTD 772-462-1428, at/east 48 hours (48) prior to the meeting. '-' ...,.¡ -,"e.,-,.'_'-~.·',-·,~·_,.,., ___ . ..~_ "_~_ _......'............,.,...-"-."..~..'.."'.._,...'''~?'. :<' . . ..,~~)... .. <-'c' .... : ':' .. :- - ...... ".:-, , .. : .. ..... '.,:: .. _. .. . ;.... - -...., - . . . '... ".--- ...~ -"-< '-'---".;">"'~.:-~.>'" '-- -, ---. -.. -'.-,' ,-,_.. -,- -, .. ,"'--,-,,' ',.,- UTILITY DEPARTMENT MEMORANDUM TO: FROM: Board of County Commissioners P.M. Bowers, Utility Director~ DATE: June 1, 2004 RE: AWM Construction, Inc. Change Order BACKGROUND: The Change Order with AWM Construction, Inc. is to install an additional aluminum exit door required by St. Lucie County Fire Department in the amount of $3,300.00 and to reimburse impact fees/cost per contract in the 'amount of $496.80. AWM Construction, Inc. is also requesting approval of an additional 125 days due to the site plan approval process delaying the project. RECOMMENDATION: Staff recommends that the Board approve a Change Order for AWM Construction, Inc. to install an additional aluminum exit door and impact fees/costs for the Dry Storage Building at the South Hutchinson Island Wastewater Treatment Facility in the amount of $3,796.80 and an extension of 125 days. '-' CDNI ....., ~ ~t' 1701 Highway A-l-A, Suite 301 Vero Beach, Florida 32963 tel: 772 231-4301 fax: 772 231-4332 May 20, 2004 FEDERAL EXPRESS Mr. J. Wayne Davis Utility Field Services Coordinator St. Lucie County Utilities 2300 Virginia Avenue Fort Pierce, Florida 34982 Subject: South Hutchinson Island Wastewater Treatment Plant Dry Storage Building Proposed Change Order No.1 Dear Mr. Davis: Enclosed are six original copies of proposed Change Order No.1, which have been executed by the Contractor. This proposed change order increases the Contract Cost by $3,796.80 and extends the Contract Time by 125 days. Please take the necessary steps to process this change order through the Board of County Commissioners. Upon approval, please return two fully executed originals, one each for CDM and the Contractor. 1£ you have any questions or require additional information, please call. Very truly your k;J~e, F.E., DEE Principal Engineer Camp Dresser & McKee Inc. File: 6277-41529-129 cc: Jerry McGrane, AWM mh1628.doc consulting. engineering. construction· operations .. , CHANGE ORDER "- ST. LUCIE COUNTY PROJECT: South Hutchinson Island WWTP Dry Storage Building (name, address) St. Lucie County 2300 Virgina Avenue Fort Pierce, Florida 34982 """ CHANGE ORDER NUMBER: 1 INITIATION DATE: May 13, 2004 TO (Contractor): AWM Construction, Inc. 2296 North US 1 Fort Pierce, Florida 24946 CONSULTANT'S PROJECT NO.: 6277-41529-129 ST. LUCIE COUNTY CONTRACT NO.: C03-08-536 CONTRACT DATE: August 19,2003 You are directed to make the following changes in this Contract: (Additional sheet attached as Exhibit A- Yes We) The original (Contract Sum) (Guar3nteod M3ximum Cost) was............................................................ $ Net change by previous authorized Change orders............................................................................... $ The (Contract Sum) (Gu3r3ntood M3ximum Cost) prior to this Change Order was.............................. $ The (Contract Sum) (Guar3nteed M3ximum Cost)will be (increased) (decro3sod or ch3nged) by the Change Order.............................................................................................................. $ The new (Contract Sum) (Guar3nteed M3ximum Cost) including this Change Order will be ............... $ The Contract Time will be (increased) (decreased) (unch::mged) by....................................................... The Date of Final acceptance as of the date of this Change Order therefore is: .................................... 185.835.00 0.00 . 185,835.00 3.796.80 189.631.80 125 days October 27. 2004 Funds Available: Account Number: 4513510462000300 The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay. and cumulative impacts or ripple effect on all other non-affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result of increases or decreases in costs and time of performance caused directly and indirectly from the Change Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and that the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the Contract specifications. Approved: ,C,ÞH e; ,ßI~~ Date St. Lucie County Department 2300 Virqinia Avenue. Fort Pierce, FL 34981 Address Vera Beach FL 32963 By Agre To: AWM Construction, Inc. Contractor By Authorized: St. Lucie County: 2300 Virginia Ave., Ft. Pierce, FL 34982 Date ~h~.~c:~:rid;a ¡;. 5H7b¡ ~ ' date WHITE- VENDOR GOLDENROD- FINANCE By Date Approved as to Form and Correctness County Attorney GREEN- PURCHASING PINK-DEPARTMENT '-' - - ... - ~ EXHIBIT A ITEM DESCRIPTIONS St. Lucie County, Florida South Hutchinson Island Wastewater Treatment Plant Dry Storage Building CDM Project No. 6277-41529-129 Change Order No.1 Item No. 1 Description: Aluminum Exit Door Purpose: Cost: Time: Install additional aluminum exit door required by St. Lucie County Fire Department $3,300.00 o days 2 Description: Impact fees Purpose: Cost: Time: County to reimburse for impact fees/ costs per contract $496.80 o days 3 Description: Schedule delays Purpose: Cost: Time: Site plan approval process delayed project $0.00 125 days A-1 mh1617.doc .... .... - .......-- -...-.- - "" ....., EXHIBIT B CHANGE ORDER COST & TIME SUMMARY St. Lucie County, Florida South Hutchinson Island Wastewater Treatment Plant Dry Storage Building CDM Project No. 6277-41?29-129 Change Order No.1 ITEM COST/CREDIT TIME (Days) 1 $3,300.00 o days 2 $496.80 o days 3 $0.00 125 days Totals $3,796.80 125 days This Change Order includes not only all direct costs of Contractor such as labor, material, job overhead, and profit markup, but also includes any costs for modifications or changes in sequence of work to be performed, delays, rescheduling, disruptions, extended direct overhead or general overhead, acceleration, material or other escalation which includes wages, and other impact costs. B-1 mh1617.dac ~ \..r ....J ITEM NO. C-3 DATE' June 1,2004 AGENDA REQUEST REGULAR [ ] "INVESTMENT FOR THE FUTURE" PUBLIC HEA.RING [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: ~À MichaeiV POWleY,~ County Engineer SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115) SUBJECT: Accept the project; release the retainage in the amount of $20,325.50; and make Final Payment in the amount of $22,309.50 to Johnson-Davis, Inc. for the Orange Avenue Canal (Starr Farms) Culvert Replacement project. The project has been completed in accordance to the plans and specifications. BACKGROUND: The project resulted in the replacement of a failed 132-inch corrugated metal pipe with a 16-foot span by 10- foot rise precast concrete culvert system. Additionally, the canal banks were armored, the construction site graded and the access road over the concrete culvert system paved. FUNDS AVAIL~BLE: Funds are available in Orange Avenue Canal Stormwater Fund NO.1 02001-3725-563000-4257 Drainage Maintenance MSTU - Stormwater Management. PREVIOUS ACTION: On July 22, 2003, the Board approved award of the contract to Johnson-Davis, Inc. in the amount of $203,255.00. On April 6, 2004, the Board approved Change Order No.1, in the amount of $1,984.00, for quantity overruns necessary to complete the project. RECOMMENDA TION: Staff recommends the Board accept the project; release the retainage in the amount of $20,325.00; and make Final Payment to the Contractor, Johnson-Davis, Inc., in the amount of $22,309.50 for the Orange Avenue (Starr Farms) Culvert Replacement project. COMMISSION ACTION: tM APPROVED l ] OTHER [ ] DENIED Approved (5-0) Ix] County Attorney Ix] Project. Manager Ix] Road & Bridge ,~, tj~ /;~.$ ~;- /. . .:}.;¡ - .' [x] Mgt. & Budget f,t/) (n }"Iìf-) [x] Originating Dept. Public Works j\n-\Ñ. Ix] Fiscal Coor. ~a'" / [x] Purchasing Dept.~:'_:"'1 r t== [(Check for copy o:1Iy, i applicable) . ~ J, ~ ~ DIVISION OF ENGINEERING MEMORANDUM 04-128 .._.._._..4.....·----~...····---· ..~ \:;~ ¡~ ¡~ . . ~-' ,_. ~._'. - -, .. . TO: Dan McIntyre, County Attorney . . ; ;':,. '. ; APR 2 I 200/1 . i~ ~Yi:¡T'i' ;~; \~¡~:':; FROM: n Mike Powley, County Engineer '0 ~>è.ç"~/ f /...,¡ DA TE: April 21, 2004 SUBJECT: Orange Avenue Canal (Starr Farms) Culvert Replacement Attached are the Releases of Lien for the Orange Avenue Canal (Starr Farms) Culvert Replacement project, and we are in receipt of the original releases. Please approve for correctness. If we can be of any assistance, please call Craig Hauschild, Capital Projects Engineer, at extension 1712. Bam Attachments (5) cc: Don West, Public Works Director Craig Hauschild, Capital Projects Engineer i ..~ ,'\5 ! 6\ \ ¡' ¿{ n v6 ~/ "" ,- ~ rn®Œ~WU æ APPLICATION FOR :;, AND FINAL PAYMENT - Oranae Avenue Canal (Starr Farms) Culvert Replacement APR 2 0 LÛlM JECT NO, SLC 03-01 OWNER: BOARD OF COI NTY cf>~mß NG ST. LUCIE COUN Y FLORIDA PROJECT NAME: ENGINEER'S PRO CONTRACTOR JOHNSON-DAVIS INC CONTRACT DATE: /1- ~ / - {.' ::' APPLICATION DATE ,y - 1'1-['-1 APPLICATION AMOUNT: lÁ:i ,31:7, _"ie, 4:1;2 1/ / 'Ì, 2t~'t1 t/ , INITIAL CONTRACT AMOUNT BASED ON EST. QUANTITIES FOR PERIOD ENDING: , ¿It' 1/2./1:7. ,'7..,-/---- ~L.,.....7/¿.:...J:Y ...., I I TABULATION OF AMOUNT DUE THIS APPLICATION AS APPLIED FOR BY CONTRACTOR TOTAL CONTRACT AMOUNT COMPLETED TO DATE (see Attached "Estimate af Complete Work") $ 203,25500 CHANGEORDERNO,_1_@ $1,984.00 @ CHANGE ORDER NO. _ @ @ CHANGE ORDER NO. _ @ @ CHANGE ORDER NO. _ @ @ 100.00% 10000% 100.00% 100.00% COMPLETE (+) COMPLETE (+) COMPLETE (+) COMPLETE (+) $ $ $ $ 1,984.00 0.00 0.00 0.00 Previous Pavments: NO.01 NO.02 NO. 03 NO. 04 Total TOTAL WORK TO DATE (+) $ LESS PREVIOUS PAYMENTS (-)$ SUB-TOTAL $ LESS FAILED LAB, TESTS 205,239.00 -182,92950 22,30950 $2,835.00 $138,124.80 $35,759.70 $6,210.00 $182,92950 AMOUNT DUE FINAL PAYMENT, EXCEPT FOR ANY LIQUIDATED DAMAGES ASSESSED BY BOARD ,- CONTRACTOR'S AFFIDAVIT AS APPROVED BY ENGINEER r;¡0 $ ?O~,~SS 00 $ It1'8't' $ $ $ $ $ $ $ '20~f ~3'f ~O 1"2. Cf::t'f ~O -:::l'.2, ~C"1 SP $ :; C ~("i. ~- .: " The undersigned Contractor hereby swears under penalty of perjury that all obligations incurred by the Contractor under this Contract to date have been discharged in full; that no suits are pending in connection with the work under the Contract; that the Contractor agrees to the total final price of $ L;¿ Ob-;¡ 39. t'V and final payment of $ ðl2..8 .y¡,';YO as full selllement of his account under the Contract and of all claims in connection therewith. CONTRACTOR: ../;~;¡ .' ,.$ / ,,-'(, TITLE: /'?¡2.E?:" 6{',Jr BY: COUNTY OF: STATE OF: FLORIDA Before me this /t¡#'day of /ÎP!21 L ,2004, personally appeared _~-:;',c-lf _1,),/7,.:},-'/1 , known to me, who being duly sworn, did depos~ and say that he I she is the !kC'SIb:NT (office) of the Contractor above mentioned; that he prepared .atta.ched ~p'plic~n.f nd executed above,a~'d Ion ~. . of said ~ctor; and that all of the statements containel!!fi~t ~~"re true, ØllB*IiIII~plet l ~ '--&' ~f. I I, '..-' ,. . Ii ,> ,- '." MYCQMMISSIONID00235t7 (///1/' /. inf)'-)/: ,/ My commiSSion expires: ¡ \. .'tl-fl.. . EXPIRES: May7,200S ¡ ~ 1" , l <- '/ v~.,..f'( ~ 1'7 \ ¡\ ,~~~~ 0:)"'151(1 Tnru 81,115911 Not.,., SIlVie" Notary Pubh "- ,. 'O<ll__ __ ..__m,_ -. __ . ~O: BOARD OF COUNTY COMMISSIONERS, ST, LUCIE COUNTY, FLORIDA The attached application for payment by the Contractor has been reviewd by the Engineer, The Engineer hereby approves final payment under this application in the amount of $ , less liquidated damages assessed by the Board, WITH ACTUAL PAYMENT SUBJECT TO CONTRACTOR'S SIGNING ABOVE AFFIDAVIT. ST. LUCIE COUNTY ENGINEERING DEPT. DATE: APPROVED BY: Michael V. Powley, PE County Engineer Donald B. West PE Public Works Director CHECKED BY: PREPARED BY: ç;' ~":;'.r~,~ ,/ /<- ;~/ // ' /' /..;, ...... St Lucie County Engineerln9 Dept Contract Time Began: Substantial Completion on: Actual Construction Time: Contract Construction Time: Rainy Days Allowance: Other Overrun Allowances: Net Overrun: Cal.Days Cal.Days Cal.Days Cal. Days Cal. 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AGENDA REQUEST ITEM NO. C-4 DATE: June 1, 2004 REGULAR [ ] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT) : Community Services Beth Ryder, Director SUBJECT: Application of the Drug Control and System Improvement Program (Edward Byrne) Grant for FY 2004/05. BACKGROUND: See attached memo. number 04-67. FUNDS AVAIL: 75% funded by the grant and 25% funded by the three agencies participating in the program; the Port St. Lucie Police Department, the Ft. Pierce Police Department and the St. Lucie County Sheriff. PREVIOUS ACTION: On May 11, 2004, the Board authorized the Chairman to sign the Certificate of Participation for the program. RECOMMENDATION: Staff recommends the approval of the submission of the grant application, authorization to accept the gran~ and authorization for the chairman to sign all documents necessary for the gr~nt. COMMISSION ACTION: [XJ APPROVED [ [ _0] OTHER: DENIED Approved (5-0) D as M. Anderson County Administrator <11.. County Attorney:_X C~·~ Originating Department:x ~~ Coordination/Siqnatures Management & BUdget:_X~(~ Other: Purchasing: Finance: Check for Copy only, if applicable x Eff: 5/96 [IrY m ~Rr PHR[~ Ò~ --.-----.--.---.- forù/a ~=~--_.-._.-==-- ~.M.=~=,~CC,~'"==c= - OFFICE OF THE MAYOR AND CITY COMMISSION CITY HALL, 100 NORTH U.S. 1 P.O. BOX 1480 FORT PIERCE, FL 34954-1480 TEL. (772) 460-2200 FAX (772) 467-9264 www.cityoffortpierce.com May 18, 2004 Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Department of Law Enforcement 2331 Phillips Road Tallahassee, FL 32308 Dear Mr. Wilder: In compliance with State of Florida, Rule llD-9, F.A.C., the City of Fort Pierce approves the distribution of$216,41O, of Federal Fiscal Year 2004 Byrne Formula Grant Program funds for the following projects within S1. Lucie County: Sub grantee Title ofProiect Dollar Amount City of Fort Pierce Gang Abatement & Reduction IV $70,982.00 City of Pt. St. Lucie Comm. Crime Prev/ PAL Expansion II $70,982.00 SLC Sheriff's Records Enhancement Program, Phase ill Jail Management System $70,981.00 Sincerely, RJB/gms Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program '- 'wi Please read instructions before completing this application. · The term "Department", unless otherwise stated, refers to the Department of Law Enforcement. · The term "OCJG" refers to the Office of Criminal Justice Grants. · The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior. · The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity eligible to be a subgrantee (ex. City of Live Oak) · Instructions are incorporated in this document by reference. A. SubQrant Data 1. This section to be completed by Subgrantee 2. This section to be com DIeted bv OCJG Continuation of Previous Subgrant? X Yes 0 No Project ID # I Program Area #: I CFDA #: 16.579 If Yes, enter CJ Contract # of Previous Subgrant SFY 2004 CJ Contract # SFY 2005 CJ Contract # 2004- CJ - J3 - ~ - 66 - 02 - 063 2005 - CJ - - - - - -- --- B. ADDlicant Information 1. Subarant ReciDienttSubarantee\ Name of Subgrant Recipient (Unit of Government): City of Fort Pierce County Name of Chief Elected Official! State Agency Head: Robert J. Benton Title: Mayor Saint Lucie Address: 100 N. US Highway One Area Code! Phone # 772-460-2200 City, County, State, Zip Code: Fort Pierce, Saint Lucie, Florida 34950 SUNCOM # E-mail Address: c/o grants@fppd.org Area Code! Fax # 772-489-2594 2. Chief Financial Officer of Subarant ReciDient CSubQrantee\ Name of Chief Financial Officer: George Bergalis County Saint Lucie Title: Director of Finance Address: 100 N. US Highway One Area Code! Phone # 772-460-2200 City, County, State, Zip Code: Fort Pierce, Saint Lucie, Florida 34950 SUNCOM # E-mail Address: c/o grants@fppd.org Area Code I Fax # 772-489-2594 3. ImDlementing Aaencv Name of Implementing Agency: Fort Pierce Police Department County Name of Chief Executive Official! State Agency Head! Subgrantee representative (if a subordinate agency of the subgrant recipient): Eugene G. Savage Saint Lucie Title: Chief of Police Area Code! Phone # Address: 920 S. US Highway One 772-461-3820 City, County, State, Zip Code: Fort Pierce, Saint Lucie, Florida 34950 SUNCOM # Area Code! Fax # E-mail Address: c/o grants@fppd.org 772-468-6867 FDLE Byrne Formula Grant Application Package Grant Application Section 11 - Page 1 OCJG - 005 (rev. April 2004) Rule 11 D-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program \w 'wi 4. Project Director Name of Project Director: Frank Amandro (Implementing Agency Employee) County Title: Lieutenant St. Lucie Address: 920 S. US Highway One Area Code I Phone # 772-461-3820 City, County, State, Zip Code: Fort Pierce, Saint Lucie, Florida 34950 SUNCOM # E-mail Address: amandro@fppd.org Area Code I Fax # 772-468-6867 5. Contact Person Name of Contact Person: Same as above County (if other than Project Director) Title: Address: Area Code I Phone # City, County, State, Zip Code: SUNCOM # E-mail Address: Area Code I Fax # 6. Person Responsible For Financial Reporting (if known) Name: Gail M. Stevens County Title: Grant Writer St. Lucie Address: 920 S. US Highway One Area Code I Phone # 772-461-3820 City, County, State, Zip Code: Fort Pierce, Saint Lucie, Florida 34950 SUNCOM # E-mail Address: grants@fppd.org Area Code I Fax # 772-465-1059 7. Person Responsible For Programmatic Performance Reporting (if known) Name: Gail M. Stevens County Title: Grant Writer St. Lucie Address: 920 S. US Highway One Area Code I Phone # 772-461-3820 City, County, State, Zip Code: Fort Pierce, Saint Lucie, Florida 34950 SUNCOM # E-mail Address: grants@fppd.org Area Code I Fax # 772-465-1059 8. Service Provider Contact Person Name: County Title: Address: Area Code I Phone # City, County, State, Zip Code: SUNCOM # E-mail Address: Area Code I Fax # FDLE Byrne Formula Grant Application Package Grant Application Section /I - Page 2 OCJG - 005 (rev. April 2004) Rule 110-9.006 '" Application for Funding Assistance 'wi Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program C. Administrative Data 1. Project Title: Gang Abatement and Reduction 2. Identify the year of the project (I, II, III, etc.) IV 3. Project period I Start: 10/1/2004 I End: 9/30/2005 D. Fiscal Data Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in their office. If 82 is selected, do not reenter the contact information. This is only needed for desianee. 82 -L OR DESIGNEE Name: Title: Address: City, State, Zip Phone Number: 2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proClram? (Reimbursement cannot be remitted to any entity other than the subgrantee.) Yes X No 3. Frequency of Fiscal Reporting: Monthly_ QuarterlY-2L 4. Subgrant Recipient FEIO #: 59- 6000322 5. State Agency SAMAS #: None 6. Project Generated Income (PGI): Will the project earn PGI? (See Section G, Item 9.) Yes - No-L 7. Cash Advance: Will you request an advance? Yes - Amount No -L- If yes, a letter of request must be submitted with the application or prior to submission of the first claim for reimbursement. Amount requested must be justified and accepted by FOLE. FDLE Byrne Formula Grant Application Package Grant Application Section /I - Page 3 OCJG - 005 (rev. April 2004) Rule 110-9.006 '" Application for Funding Assistance .....¡ Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program E. Project Narrative 1. Problem Identification: Briefly describe a specific problem to be addressed with subgrant funds in terms of Problem Description, Problem Significance and Needs Assessment, as described in the application instructions. Continue narrative on a second page if necessary. Do not exceed two pages. Use a readable size font, per instructions. A serious gang problem has been identified as developing in our area. This has been evidenced due to an increase in related drive-by shootings, batteries, assaults, homicides, drug activity and graffiti. A total of 21 gangs have been identified countywide with seven organized gangs specifically operating within the city limits. Facing diminished manpower resources, exhausted overtime funding and a lack of the technological tools needed to combat crimes committed by the gangs, the Fort Pierce Police Department applied for, and was awarded, a Byrne State and Local Law Enforcement Formula Grant under the Gang Abatement Program. Since the inception of the Gang Abatement and Reduction Program three years ago, our agency has been actively working to combat our gang-related problems. During this time, we have been able to upgrade the technology available to our officers and have used this technology to identify gang members increase the intelligence available on these members and obtain crucial evidence for prosecution. Although the homicide rates have fluctuated during the past few years, this does not give a true picture of the violent nature of our gang related activity. Other crimes such as shootings and shooting related activity must also be taken into consideration when analyzing our gang problems. For example, of the 47 cases coded as Attempted Murder, seventeen (37%) of these involved gang members. Other crimes associated with gang activity and which have similar statistics include Robberies and Aggravated Batteries. Homicide Statistics 20 15 ~ 10 I- 5· o IITotal Homicides .Gang Related 2000 2001 2002 2003 Year L- The Fort Pierce Police Department remains concerned with this level of gang activity throughout the city. Although equipment purchases and overtime resources is putting more officers out in the problem areas, the gang problem is far from being solved. Rule 11 D-9.006 Grant Application Section /I - Page 4 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' Application for Funding Assistance '...I Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You should include project goals, administration, enhancemenUexpansion, staff, service providers, clients or other participants, equipment, location, and expected project results, as described in the application instructions This section should address the basic points of who, what, when, where, and how. Continue on additional a es if necessa ; do not exceed three a es. The Fort Pierce Police Department provides law enforcement and community crime prevention services to all citizens living in the City of Fort Pierce, Florida. Our city is located on the southeast coast of Florida and the police department services over 20 square miles and, according to the 2000 census, approximately 37,273 residents. Our city is made up of many cultures, ethnic groups and seasonal migrants. The northwest section of the city is responsible for over 50% of the department's calls to service. This is also the area in which many of the gangs have organized. Although the quantity of homicides has flucuated in the past 3 years (from 12 to 8 to 15), the percentage of involvement by gang members has not. In addition, the volume of attempted homicides, batteries and other serious crimes being attributed to gang members has also remained high. Due to this activity, the Fort Pierce Police Department organized a task force of officers from all bureaus of the department. This formation has expanded, and continues to expand, the department's ability to track gangs and gang members. The Gang Reduction and Abatement Program is operating under the direction of Lieutenant Frank Amandro. Although he is currently assigned to the Patrol Division, he works closely with the Crime Suppression Unit. This Unit has a dedicated staff of one sergeant and five detectives. In addition to this unit, the Task Force is also comprised of members representing the other divisions and units within the agency. Due to transfers and attrition, these members have periodically changed but the total count of 17 at any given time remains the same. The Grant Writer, Gail M. Stevens, will be responsible for all financial and programmatic reporting, and will assist the Project Director, Commander Frank Amandro, with project management, program quality assurance and purchasing all program related equipment and supplies. This group works in teams and, in addition to daily enforcement measures, conducts monthly operations using various proactive and reactive law enforcement measures, in addition to meeting monthly with representatives from other agencies to discuss problems areas and proposed solutions. Under last year's funding, the Fort Pierce Police Department added a contract employee whose sole duties center on tracking gang activity and statistics. Ms. Kathleen Grace is developing an extensive database which will compile all of the gang intelligence and is being used to reveal emerging patterns and relationships between the rival groups. FDLE Byrne Formula Grant Application Package Grant Application Section 11 . Page 5 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram "-' 'WI The Fort Pierce Police Department will utilize the equipment previously obtained and continue to use the results of the intelligence analysis to work to overcome the problem of gangs in Fort Pierce. Training and information will continue to be disseminated to local schools, concerned citizens and other law enforcement agencies, which will further aid in the reduction of gang activity and gang related crime in Ft. Pierce. The results and effectiveness of the program will be made available to the general public through ourwebsite, reinforcing the relationships being developed between law enforcement and the public. Short Term Goals: To maintain our Intelligence Analyst as a contract employee and utilize this position to provide a crucial link between the gathering of intelligence and using it to the best advantage. To significantly decrease the amount of serious crimes attributed to gangs and gang members, arresting members and providing a deterrent to wannabes. Long Term Goals: To continue offering training and education to police officers and local citizens regarding gangs, gang members, and their activities. To also take proactive measures within the community to protect the citizens from serious crimes committed by gangs and its gang members. The gang task force will operate within the corporate limits of the City of Fort Pierce. Intelligence information discovered, regarding gangs and gang members outside the Fort Pierce City limits, will immediately be sent to the proper authority. This will all be done with the full support and cooperation of the Chief of Police. Monthly reports will be written assuring that the gang task force stays on task and meets the required program goals and objectives. We will need to purchase the current version of an invaluable software program, ''Thumbs Up for Law Enforcement", which is designed specifically for tracking and maintaining suspect photos and files. Photos and stats are instantly available for viewing or creating bulletins. Two laptops need to be purchased and will be used by key team members. These would be Sony Laptops that are made to interface with all of the teams prior purchases to access digital records and play video back. The portability of the laptop will give the team members the ability to retrieve volumes of information in the field where it is needed most. A larger amount has been earmarked for training due to the invaluable resources that are becoming available in the Law Enforcement community. The officers will be able to receive crucial instruction, which should not only increase their effectiveness in the field but may very well increase the officers' safety level during potentially dangerous confrontations. FDLE Byrne Formula Grant Application Package Grant Application Section 11 . Page 6 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program '- ....J 3. Proaram Objectives and Periormance Measures: Up to three types of objectives may be included in this section of your subgrant application, i.e. I Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If you are proposing a project in one of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410- 8700 for further uidance. Continue on a second a e if necessa . a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, for a listing of authorized program areas. (Select only 1 Program Area) (#) 024 (Title) Gang Abatement b. List Uniform Objectives first, followed by any other appropriate objectives you may wish to address. If additional objectives are included, please identify whether they are Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives form the basis for collection of data and quarterly performance reporting. Uniform Objectives (Mandatory, copy as worded for the program area addressed and include all appropriate questions. Include Objectives from only 1 program area, Objectives from a different program area could be included as Project Specific Objectives). 24.01 Identify, collect, document, track, maintain, and distribute information to law enforcement units on 200 gang members. Part 1 - To date, how many known gang members have been identified and are being tracked? · Monthly report sent to local law enforcement and school security on arrests of known gang members, newly identified gang members and intelligence on criminal activity. 24.02 Arrest or assist in the arrest of 100 gang members or gang wannabe's on various law violations. Part 1 - During this reporting period, how many gang members or at-risk youths were arrested? . Target a minimum of 10 gang members monthly. 24.04 Educate 100 community members and community groups on issues concerning ~:~~. - During this reporting period, how many community members were provided Information r;oncerning gang issµes? " . · Disseminate gang Information through crime watches and business associations monthly. 24.05 Publish 12 bulletins concerning gangs and gang members to all local law enforcement agencies. Part 1 - During this reporting period, how many bulletins concerning gangs and gang members were distributed to local law enfC?r.c~ment aflencie,s? Publish a report monthly on all program activIties and disseminate to local law enforcement. FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 7 OCJG - 005 (rev. April 2004) Rule 11 D-9.00S \w Application for Funding Assistance '....I Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 4. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities in the Program Description will commence and how the project will progress. This chart benchmarks planned activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic Activities." Your Quarterly Performance Recorts will be reviewed aÇJainst this schedule. Subgrant Period (Beainnina Date - Endina Date) Administrative Activities ACTIVITY Oct Nov Dee Jan Feb Mar Acr May Jun Jul Aua Sep Submit Financial Reimbursement X X X X Requests (05) (05) (05) (05) Submit Financial Closeout Package X (05) Submit Quarterly Program Reports X X X X (05) (05) (05) (05) Submit Quarterly PGI Reports (If applicable) Programmatic Activities (Continue on a second page if necessary.) Be sure to include activities mentioned in the Project Description ACTIVITY Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep Task Force Activity X X X X X X X X X X X X Community Meetings/bulletins X X X X X X X X X X X X Multi-Agency Meetings x x x x x x x x x x x x FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 8 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram '- "'" a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the Total Budget. b. Enter the amount of federal, matching, and total funds by budget category that you will use to support project activities. Enter dollar amounts only in applicable categories based on totals from the Budget Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total Budget. c. Show all figures rounded to the next highest dollar; do not include cents. (Example $4,505.25 as $4,506). Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank. Budget Category Federal Match Total Salaries And Benefits $24,786.00 $8,262.00 $33,048.00 Contractual Services $23,625.00 $7,875.00 $31,500.00 Expenses $19,196.00 $6,398.00 $25,594.00 Operating Capital Outlay $3,375.00 $1,125.00 $4,500.00 Indirect Costs Totals $70,982.00 $23,660.00 $94,642.00 FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 9 OCJG - 005 (rev. April 2004) Rule 11 D-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward 8 rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram 2. Bud et Narrative a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay (OCO), Indirect Costs). The Total Project Costs should be included. b. You must describe the line items for each applicable budget category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. Reimbursements will only be made for items clearly identified in the budget narrative. c. Costs must not be allocated or included as a cost to any other federally financed program. Continue on additional a es if necessa . Please respond to the following five items before providing the details of the Budget Narrative. 1. Source of match must be cash and represent no less than twenty-five (25) percent of the project's cost. a. Identify your specific sources of matching funds. Matching funds, cash match will come from the Police Department's general revenue budget, listed under Grants budget category 3005. b. Is match available at the start of the grant period? Yes c. If match will be provided from a source other than the subgrant recipient or the implementing agency, how will the match be tracked and verified? (The subgrantee is responsible for compliance.) Not applicable 2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the initial year? No: X If no, please explain. Just overtime will be paid with grant funds. Yes: If yes, please list number and title of position and type of benefits. 3. Indicate the OCO threshold established by the subgrantee. There is not a set OCO threshold, this is determine by the specific item to be purchased, not necessarily the amount. Most equipment has a 4500.00 minimum. Exceptions are on a case by case basis. 4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Not applicable 5. If the budget includes services based on unit costs, be sure to provide a definition and cost for each service as part of the budget narrative for contractual services. Provide the following information. a. What is the basis for the unit costs? Not applicable b. How recently was the basis established or updated? Not applicable FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 10 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram Contract Services Contracted Intelligence Analyst: Analyze FI files, determine gang patterns Sala;'f is $15. '15 x :20ßO hours/No benefits paiel $ Expenses 1 Rental Vehicles $300 per mth for 12 months: Confidential Funds: Computer Maintenance/Software Registration fees travel, training, Per Diem, etc.: Miscellaneous: Office Supplies Uniforms $ $ $ $ $ $ $ $ Total Expenses Operating Capital Outlay 2 Laptop computers $ Total Operating Capital Outlay 31,500,00 3,600.00 2,000.00 1,500.00 10,000.00 3844.00 2500.00 2150.00 996.00 4,500.00 $4,500.00 Salaries and Benefits ()vertlnle Only - No Benefits, Overtime paid for officers specifically working Gang related details Avg. Overtime rate: $27 an hour 6 hrs per month 17 officers Total $ 33,048.00 Total Program Budget $ 'HirinG metflodsvViit follow standard local hirinq procedures. FDLE Byrne Formula Grant Application Package Rule 110-9.006 94,642.00 Grant Application Section /I . Page 11 OCJG - 005 (rev. April 2004) Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram G. Conditions of Acceptance and Agreement Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 16 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and Byrne Program Guidance Document as well as Florida laws and regulations including the Florida Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program. 2. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles for StateL Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational Institutions". b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, orOMB CircularA-110and Florida law to be eligible for reimbursement. 3. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgranttermination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in sanctions, as specified in item 16 of Section G, performance of Agreement Provisions. (2) Report Contents: Performance reports must include both required sections, the quantitative response (in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in performance measures, and also identify problems with project implementation and address actions being taken to resolve the problems. b. Financial Reports (1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final". (2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall submit either monthly or quarterly claims in order to report current project costs. Reports are to be submitted even when no reimbursement is being requested. (3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. FDLE Byrne Formula Grant Application Package Grant Application Section 1/- Page 12 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram (4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Item 10, Program Income.) c. Other Reports The subgrant recipient shall submit other reports as may be reasonably required by OCJG. 4. Fiscal Control and Fund Accounting Procedures a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by OCJG. b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and federal Office of Management and Budget's (OMB) Circulars A-21, A-8?, and A-110, in their entirety. c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient. 5. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 6. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior to the termination date of the subgrant recipient's project are eligible for reimbursement. 7. Advance Funding Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project according to Section 216.181 (16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant recipient upon a written request to the Department justifying the need for such funds. This request, including the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the budgeted activities for the period. 8. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds. 9. Travel and Training a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written approval from the Department for reimbursement of training costs and related travel prior to commencement of training, if the specific training was not listed in the approved budget. Subgrant recipients shall obtain written approval from the Department for reimbursement of travel costs for field trips that were not listed in the approved project description and budget. b. The cost of all travel shall be reimbursed according to local regulations. but not in excess of provisions in Section 112.061, Florida Statutes. c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061. Florida Statutes. FDLE Byrne Formula Grant Application Package Grant Application Section II . Page 13 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram 10. Program Income (also known as Project Generated Income) Program income means the gross income earned by the subgrant recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206- Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management Improvement Fund). 11. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. 12. Property Accountability a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or request Department disposition. b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments orthe federal OMB CircularA-110. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 13. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments, or the federal OMS Circular A-110. 14. Copyright The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: a. The copyright in any work developed under an award or subaward, and b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded under this grant agreement. 15. Audit a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor General. b. A complete audit report that covers any portion of the effective dates ofthis agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant recipient. c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 14 OCJG - 005 (rev. April 2004) Rule 11D-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout. h. The completed audit report or notification of non-applicability should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 16. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 17. Commencement of Project a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised project starting date. b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant recipient shall send another letter to OCJG, again explaining the reason for delay and request another revised project starting date. c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written amendment to this agreement. 18. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section 11- Page 15 OCJG - 005 (rev. April 2004) Application for Funding Assistance Florida Department of Law Enforcement Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram negligence of either of them, the subgrant recipient shall not be deemed in default, unless: (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 19. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 20. Written Approval of Changes in this Approved Agreement Subgrant recipients shall obtain approval from the Department for major substantive changes. These include, but are not limited to: a. Changes in project activities, target populations, service providers, implementation schedules, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget item; or, c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the Department. Transfers do not allow for increasing the quantitative number of items documented in any approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or Expense categories, or staff positions in the Salaries and Benefits category.) d. Under no circumstances can transfers of funds increase the total budgeted award. 21. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b. Ifthe subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statutes. 22. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Access To Records a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any oftheir duly authorized representatives, shall have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 16 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram Justice Common Rule for State and Local Governments. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the subgrant recipient or its contractor in conjunction with this agreement. 24. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. 25. Signature Authority Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the authority to request changes to the approved agreement. The prior mentioned individuals have authority to sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has authority to submit requests for approval of specific travel, Financial and Performance Reports, with the exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee. 26. Delegation of Signature Authority When the authorized official of a subgrant recipient or the implementing agency designates some other person signature authority for him/her, the chief officer or elected official must submit to the department a letter or resolution indicating the person given signature authority. The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receiving signature authority. The letter must also specify the authority being delegated. 27. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with documentation to include appropriate signatures. 28. Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply. a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S., using the level 2 standards set forth in that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. (2) Such background investigations shall be conducted at the expense of the employing agency. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the Rule 110-9.006 Grant Application Section 1/ - Page 17 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram Department of Law Enforcement for processing and forwarding, when requested by the employing agency, to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing ofthe fingerprints. 29. Drug Court Projects a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700. b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient agrees that drug court programs funded with this award shall collect and maintain follow-up data on criminal recidivism and drug use relapse of program participation. The data collected must be available to U.S. DOJ and FDLE upon request. 30. Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 31. Criminal Intelligence System a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional rights of individuals. b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this agreement. c. This certification is a ma terial representation of fact upon which reliance was placed when this agreement was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The Department's approval of the subgrant recipient agreement does not constitute approval of the subgrant-funded development or operation of a criminal intelligence system. 32. Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financial Guide is required from all projects that are involved with confidential funds from either Federal or matching funds. The signed certification must be submitted at the time of grant application. 33. Equal Employment Opportunity (EEO) a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non- Discrimination Regulations 28 CFR Part 42, Subparts C, D, E. F, G and H. Rule 110-9.006 Grant Application Section II . Page 18 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated, implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date this agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157,42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information). c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an aggregate of grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an updated Plan must be submitted. d. In the event a Federal or State court of Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 34. Americans with Disabilities Act Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101- 336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title I), state and local government services and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV). 35. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INN). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 36. National Environmental Policy Act (NEPA) a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrantee or any third party and the activity needs to be undertaken in order to use these subgrant funds, (1) New construction; (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 100-year flood plain; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. Rule 110-9.006 Grant Application Section 11- Page 19 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that funded program or activity. 37. Non-Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of $1 00,000 or more; or federal loan of $150,000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. c. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement (2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of LobbvinQ Activities, according to its instructions. (3) The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 39. State Restrictions on lobbying In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract 40. "Pay -to-Stay" Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with FDLE Byrne Formula Grant Application Package Grant Application Section /I . Page 20 OCJG - 005 (rev. April 2004) Rule 11 D-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram this condition, which provides for individual site environmental assessment/impact statements as required under the National Environmental Policy Act. a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories. b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health, safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment ofthe site(s) where any remaining chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest. Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. 1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or closure if of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; 5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seizeq laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement an inter-agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's (i) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible party, property owner, or others to ensure that ant residual contamination is remediated, if necessary, and in accordance with existing State and Federal requirements; and 9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or have immediate access to, qualified personnel who can respond to the potential health needs of any offender(s)' children or other children present or living at the seized laboratory site. Response actions should include, at a minimum and as necessary, taking children into protective custody, immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up medical tests, examinations or health care. FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 21 OCJG - 005 (rev. April 2004) Rule 110-9.006 Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram 42. Limited English Proficiency National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307- 0690, or by writing to the following address: Office for Civil Rights Office of Justice Programs U.S. Department of Justice 810 Seventh Street NW, Eighth Floor Washington, DC 20531 Rule 11 D-9.006 Grant Application Section 1/ . Page 22 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram SUBGRANTEE CERTIFICA TION I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . . (Select one of the following): 1L-Meets Act Criteria _Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Subgrant Recipient. . . (Select one of the following): ~Has a Current EEO Plan _Does Not Have a Current EEO Plan Has included a copy of the current approval letter from the US DOJ I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal ICiw rêqý}fès it to Jormulate, implement, and maintain such a Plan within 120 days after a subgrant applicatior(fopfedf;råtåssistance is approved or face loss of federal funds. ./ .../-"/ . / // ,.,,// -..-.- /- ¿v/~//¿:.::.-::.-¿!~~ - Si Type Name: Robert J. Benton Title: Mayor Subgrant Recipient: City of Fort Pierce Date: ~)\Gd \/ ) 'LC;Cf-~ FDLE Byrne Formula Grant Application Package Grant Application Section /I - Page 23 OCJG - 005 (rev. Apri/2004) Rule 110-9.006 '-" Application for Funding Assistance Florida Department of Law Enforcement Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram IMPLEMENTING AGENCY CERTIFICA TION I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Se/ect one of the following): X Meets Act Criteria _Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency. . . (Select one of the following): X Has a Current EEO Plan _Does Not Have a Current EEO Plan Is Included in the EEO Plan of the Subgrant Recipient. Has included a copy of the current approval letter from the US DOJ I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written EEO Plan, fed la equires it to formulate, implement, and maintain such a Plan within 120 days after a subgrant a lic.atio for federal assistance is approved or face loss of federal funds. Type Name: EUQene G. SavaQe Name of Subgrant Recipient: City of Fort Pierce Name of Implementing Agency: Fort Pierce Police Department Title: Chief of Police Date: ,&; /3·()V FDLE Byrne Formula Grant Application Package Grant Application Section 11- Page 24 OCJG - 005 (rev. April 2004) Rule 11 D-9.006 ~ENDIX V - CONFIDENTIAL FUNDS CERTIFICA TI Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram Certification Regarding Confidential Funds A signed certification that the project director has read, understands, and agrees to abide by the provisions in Chapter 8 of the Office of Justice Programs' (OJP) Financial Guide is required from all projects that involve confidential funds from either Federal or matching funds. The signed certification must be submitted at the time of the grant application. Project Title: Gang Abatement and Reduction Name of Subgrantee: City of Fort Pierce Name of Implementing Agency: Fort Pierce Police Department Address: 920 S. US Highway One Fort Pierce, Saint Lucie, Florida, 34950 Name of Implementing Agency Authorized Official: Telephone Number: Eu ene G. Sava e, Chief of Police 772-461-3820 This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financi ui f ì'ants. r 13.ûý Date Si.nature,lm.leme In. A. -nc Authorized Official DEFINITIONS FOR TYPES OF SPECIAL LAW ENFORCEMENT OPERATIONS 1. Purchase of Services (P/S). This category includes travel or transportation of a non-federal officer or an informant; the lease of an apartment, business front, automobiles, aircraft or boat, or similar effects to create or establish the appearance of affluence; and/or meals, beverages, entertainment and similar expenses (including buy money and flash rolls, etc.) for undercover purposes, within reasonable limits. 2. Purchase of Evidence (PIE). This category is for the purchase of evidence and/or contraband such as narcotics and dangerous drugs, firearms, stolen property, counterfeit tax stamps, etc., required to determine the existence of a crime or to establish the identity of a participant in a crime. 3. Purchase of Specific Information (PII). This category includes the payment of monies to an informant for specific information. Other informant expenses classified under PIS may be charged accordingly. FDLE Byrne Formula Grant Application Package Rule 11 D-9.006 Confidential Funds Certification Appendix V - Page 1 OCJG - 008 (rev. April 2004) - - - - - Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram H. Si In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: Typed Name and Title: Clavton H. Wilder. Community Proaram Administrator Date: Typed Name of Subgrant Re~~~/n~~:3~t~ of F:rt_~!eree / / .,/------:::> ./ ./ ~ ~....~ ./? ~/ // c -v- /~- // /---- ./ ¡... ~/~~""-J v ~ Signature: Typed Name and Tit~: Robert J. Benton. Mavor Date: Signature: Fort Pierce Police Department Typed Name and Title:. Date:}): /3. ð' FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 25 OCJG - 005 (rev. April 2004) Rule 110-9,006 -- '-' ...., Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram Please read instructions before completing this application. · The term "Department", unless otherwise stated, refers to the Department of Law Enforcement. · The term "OCJG" refers to the Office of Criminal Justice Grants. · The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior. · The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity eligible to be a subgrantee (ex. City of Live Oak) · Instructions are incorporated in this document by reference. A. Subarant Data 1. This section to be com pleted by Subgrantee 2. This section to be completed by OCJG Continuation of Previous Subgrant? x Yes 0 No Project ID # I Program Area #: I CFDA #: 16.579 If Yes, enter CJ Contract # of Previous Subgrant SFY 2004 CJ Contract # SFY 2005 CJ Contract # 2004- CJ - J3 - 10 - 66 - 02 - 065 2005 - CJ - - - - - - --- - B. Applicant Information 1. Subarant ReciDient ISubgrantee\ Name of Subgrant Recipient (Unit of Government): County Name of Chief Elected Official I State Agency Head: Robert E. Minsky Title: Mayor St. Lucie Address: 121 SW Port St. Lucie Blvd., Bldg A Area Code I Phone # 772-871-5159 City, County, State, Zip Code: Port St. Lucie, Florida, 34984 SUNCOM # 222-5159 E-mail Address: mavor@citvofpsl.com Area Code / Fax # 772-871-7382 2. Chief Financial Officer of Subgrant Recipient ISubgrantee) Name of Chief Financial Officer: Debbie Shinn County Title: Assistant to the City Treasurer St. Lucie Address: 121 SW Port St. Lucie Blvd., Bldg A Area Code I Phone # 772-871-5190 City, County, State, Zip Code: Port St. Lucie, Florida, 34984 SUNCOM # 222-5190 E-mail Address: debbies@citvofpsl.com Area Code / Fax # 772-871-5203 3. Implementing Agency Name of Implementing Agency: Port St. Lucie Police Department Name of Chief Executive Official I State Agency Head I Subgrantee representative County (if a subordinate agency of the subgrant recipient): John M. Skinner Title: Chief of Police St. Lucie r RECt:¡'JrO Address: 121 SW Port St. Lucie Blvd., BI~' C Area Code I Phone # 772-344-4278 City, County, State, Zip Code: \. MAY 2 4 2ßß4 SUNCOM # , 222-4278 Area Code I Fax # E-mail Address: jskinner@cityofpsl.com 772-871-5251 tnt;¡!~1ut~rrl ~i~.·~.~" ~ Rule 110-9.006 Grant Application Section II - Page 1 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' ...., Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 4. Project Director Name of Project Director: John Gojkovich County (Implementing Agency Employee) Title: Lieutenant, Community Programs St. Lucie Address: 121 SW Port St. Lucie Blvd., Bldg C Area Code I Phone # City, County, State, Zip Code: Port St. Lucie, Florida, 34984 SUNCOM # E-mail Address: jQoikovich@citvofpsl.com Area Code I Fax # 5. Contact Person Name of Contact Person: Abraham Alvarez County (if other than Project Director) Title: Fiscal Manager St. Lucie Address: 121 SW Port St. Lucie Blvd., Bldg C Area Code I Phone # 772-871-5031 City, County, State, Zip Code: Port St. Lucie, Florida, 34984 SUNCOM # 222-5031 E-mail Address: aalvarez@citvofpsl.com Area Code I Fax # 772-871-5251 6. Person Responsible For Financial ReportinQ (if known) Name: (Same as #5 above.) County Title: Address: Area Code I Phone # City, County, State, Zip Code: SUNCOM # E-mail Address: Area Code I Fax # 7. Person Responsible For ProQrammatic Performance ReportinQ (if known) Name: Timothy Reilly County Title: Officer I Executive Director St. Lucie Address: 121 SW Port St. Lucie Blvd., Bldg C Area Code I Phone # 772-398-9436 City, County, State, Zip Code: Port St. Lucie, Florida, 34984 SUNCOM # N/A E-mail Address: treillv@citvofpsl.com Area Code I Fax # 772-871-7685 8. Service Provider Contact Person Name: County Title: Address: Area Code I Phone # City, County, State, Zip Code: SUNCOM # E-mail Address: Area Code I Fax # FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section /I - Page 2 OCJG - 005 (rev. April 2004) '-' ""'" Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program C. Administrative Data 1. Project Title: Port St. Lucie Police Athletic League Expansion 2. Identify the year of the project (I, II, III, etc.): II 3. Project period I Start: 10/01/04 I End: 9/30/05 D. Fiscal Data Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in their office. If 82 is selected, do not reenter the contact information. This is onlv needed for desiQnee. 82~ OR DESIGNEE Name: Title: Address: City, State, Zip Phone Number: 2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram? (Reimbursement cannot be remitted to any entity other than the subgrantee.) Yes X No 3. Frequency of Fiscal Reporting: Monthly~ Quarterly_ 4. Subgrant Recipient FEID #: 59-6141662 5. State Agency SAMAS #: 6. Project Generated Income (PGI): Will the project earn PGI? (See Section G, Item 9.) Yes - No -L 7. Cash Advance: Will you request an advance? Yes - Amount No _X_ If yes, a letter of request must be submitted with the application or prior to submission of the first claim for reimbursement. Amount requested must be justified and accepted by FDLE. Rule 110-9.006 Grant Application Section /I - Page 3 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-" ..., Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program E. Project Narrative 1. Problem Identification: Briefly describe a specific problem to be addressed with subgrant funds in terms of Problem Description, Problem Significance and Needs Assessment, as described in the application instructions. Continue narrative on a second page if necessary. Do not exceed two pages. Use a readable size font, per instructions. The City of Port St. Lucie is approximately 97square miles in size. The City is looking to annex additional land, which would bring the size ofthe city to around 100 square miles. It is one of the fastest-growing cities in the state of Florida. Since 2000, our population has grown from 88,769 to 111,265 as of 1/1/04, an increase of about 25 percent. This growth is evident among the youth and families in the City of Port St. Lucie where the population from the 1990 Census to the 2000 Census was as follows: Age Group 1990 Census 2000 Census Net Increase % Change Under 5 Years 4,243 5,166 923 21.8% 5 to 9 Years 4,116 6,211 2,095 50.9% 1 0 to 19 Years 6,495 11,997 5,502 84.7% Total Youth 14,854 23,374 8,520 57.4% Family Households 16,891 25,750 8,859 52.4% According to the Port St. Lucie Police Department Uniform Crime Reports (UCR) statistics for 2003, there was an increase in juvenile delinquency resulting in increased vandalism and theft. Overall, non-violent UCR crimes (burglary, larceny, motor vehicle theft, etc) for juveniles in the City of Port St. Lucie rose by 3.7% in 2003 over the previous year. Aiding these issues is the large percentage of working, single parents who travel outside our city for work, leaving behind latch key children. The Police Departments desire is to continue with the current expanded activities and utilize this grant to tackle this and future problems. On the positive note, violent juvenile crime within the City fell by 3.5% in 2003 over the prior year. The table below highlights the up and down trend in juvenile arrests as a result of crime in the past four years: Juvenile Arrests 2000 2001 2002 2003 Males 396 378 510 424 Females 93 73 139 115 Total Youth 489 451 649 539 The objective of the Port St. Lucie Police Athletic League (PAL) program is to reduce these incidents of juvenile crime, encourage at risk youth to become involved in organized/supervised activities and continue improve relations with our youth. This PAL Expansion program plans to further these relationships by offering these activities and increasing police presence through the use of volunteer coaches and mentors. Rule 110-9.006 Grant Application Section II . Page 4 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package ~ ,..", Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram The primary target area is our subsidized, low-income areas located on the west side of our city, however, participants will not be confined to these neighborhoods exclusively. A secondary problem involves crime prevention in general. This ever changing law enforcement responsibility is becoming more difficult to combat, faced with shrinking budgets from supplemental sources like local Crime Stoppers. It has been a challenge to provide crime prevention resources, printed materials, and signage. The Police Department currently employs one full time officer to coordinate these efforts for the entire City. However, the Port St. Lucie PAL Expansion program intends to collaborate with the Crime Prevention Unit in such ways as participating in community crime prevention meetings, providing printed assistance, and the like to those affected by juvenile crime. The police department will continue to identify additional problems/solutions via community policing initiatives, working with various groups in our community. FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 5 OCJG - 005 (rev. April 2004) Rule 110-9.006 \.-' 'wII Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram 2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You should include project goals, administration, enhancement/expansion, staff, service providers, clients or other participants, equipment, location, and expected project results, as described in the application instructions This section should address the basic points of who, what, when, where, and how. Continue on additional a es if necessa ; do not exceed three a es. Project Description: The Port St. Lucie Police Athletic League (PAL) will develop and implement successful programs to address the problems noted above. Currently the PAL collaborates with a number of organizations in our community (e.g. City community centers, civic groups, roller rinks, crime watch groups, etc). As we continue to grow, continued funding from this grant will help us expand to address current and future needs. Project Goals: The Port St. Lucie Police Athletic League aims to continue expanding programs to serve a minimum of an additional 750 youths over and above what the initial PAL program serves (approximately 1,400 youth). These activities would consist of three additional year-round programs consisting of several weeklong clinics, and a number of one-day events. Such additional programs could include any three of the following: wrestling, roller hockey, volleyball, baseball, golf, boxing, or any activity whereby the target population expresses interest in. All youth will also perform some type of community service during the year, teaching them the value of giving back to the community. The target population will be youth in low-income and higher crime areas throughout the City of Port St. Lucie. While the majority of youth served are in the eastern part of Port St. Lucie, the level of youth participation in the western part of the City has increased as a result of current PAL Expansion programs. PAL plans to maintain its efforts out west and increase (where possible) the level of program activity and participant enrollment over the next three years of the grant. PAL also plans on collaborating with the PSL Police Department's Crime Prevention Unit by participating in community crime prevention meetings, providing printed assistance, etc to those affected by juvenile crime. Organizational Structure: The Police Athletic League is operated through the City of Port St. Lucie Police Department in collaboration with the PAL's non-profit corporations Board of Directors. The Board of Directors consists of a mixture of Police Department members and business professionals in our community who oversee the operation and provide a means for public review and input. FDLE Byrne Formula Grant Application Package Grant Application Section /I - Page 6 OCJG - 005 (rev. April 2004) Rule 110-9.006 '-' """ Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Project Staff: A full time Police Officer, funded by the City of Port St. Lucie serves as Executive Director. A part time Programs Assistant also funded by the City assists with programs in eastern Port St. Lucie. The full time Assistant Director (civilian) funded through this grant last year will remain, coordinating those western Port St. Lucie expansion activities that were a success. Additional programs may be added. Also, collaboration with the Police Department's Crime Prevention Officer was made last year and will continue in the upcoming year. Project Equipment: The Police Athletic league will need to purchase some recreational and educational equipment for use in the expanded activities. The following is a list of capital equipment that would be necessary for accomplishment of this grant: . Laptop computer - to be assigned to the Assistant Director of PAL. It would allow him to use and carry to any location in support of the expanded PAL activities in the center and western parts of the City of Port St. Lucie. . Scissor Lift - this would be to access and store equipment and supplies for the expanded PAL activities whose items reside in an upper storage space within the main PAL building. Currently a ladder is being used. However, it is not as safe and is awkward in putting up and taking down heavier supplies/equipment. PAL has also borrowed a scissor lift in the past. However, this too depends on availability and making arrangements to transport the lift to the PAL building. Project Location: Activities would occur at other facilities throughout the city It could also take place in our current PAL facility. The reason for the open-ended venues is that it affords us the flexibility to move to other available locations, where juvenile crime may be peaking. As members of a juvenile crime prevention program, we believe that a component needs to remain portable in order to move to problem areas involving some of those troubled individuals. Expanded activities are held at various locations with an emphasis in the center and western part of the City of Port St. Lucie, which allows for flexibility to be moved as necessary. Such facilities include, but are not limited to, Thunderskate, the City of Port St. Lucie Minsky Gymnasium, ball fields, and parks, that have been rented to conduct expansion activities. The main office for the Police Athletic League is located east at 2101 SE Tiffany Avenue, Port St. Lucie, FL 34952. Operating expenses for that office will remain the responsibility of the PAL's Board of Directors. Project Activities: The following is a partial list of specific activities planned for the upcoming fiscal year: . Continue participation in various sporting events and tournaments such as roller hockey, wrestling, flag football, etc. Rule 110-9.006 Grant Application Section 11- Page 7 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package \wr '-' Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program · Implement new activities as identified, such as a youth exercise program (Jazzercise, RAD kids, etc.) · Continue sports camps and clinics, such as baseball, roller hockey, hot shot basketball, etc. · Take part in city beautification project on "Keep Port St. Lucie Beautiful" clean up weekend. · Work on community policing initiatives and work closely with community organizations like crime watch, civic organizations, etc. · Work together with DARE and school resource officers to re-emphasize drug, violence and crime prevention/education. · Participate in statewide and National PAL events. · PAL will operate year round and provide support to other collaborative organizations in western areas served. Target Population and Service Delivery: Children ages five to eighteen years are targeted in a variety of planned sports, recreational and educational activities. By bringing police officers, concerned citizens and at risk youth together, the Police Athletic League hopes to deter crime and foster positive life experiences for youth who are at risk of engaging in delinquent activities related to drugs, alcohol and crime. We will focus on facilitating participation in existing expanded programs and by developing new activities at other, western collaborating centers. The Police Athletic League's approach involves a broad range of collaborative community efforts. Project Results: The Port St. Lucie PAL Expansion program is organized to succeed as a result of the leadership, dedication, and commitment of the PAL Executive Director, the Assistant Director, the PAL Board of Directors, Chief of Police, Volunteers, and others who collaborate and provide much needed guidance and assistance. FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section 11 - Page 8 OCJG - 005 (rev. April 2004) ,..., ...¡ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 3. Proaram Objectives and Performance Measures: Up to three types of objectives may be included in this section of your subgrant application, i.e., Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If you are proposing a project in one of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410- 8700 for further uidance. Continue on a second a e if necessa . a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, for a listing of authorized program areas. (Select only 1 Program Area) 04A (#) Community Crime (Title) Prevention b. List Uniform Objectives first, followed by any other appropriate objectives you may wish to address. If additional objectives are included, please identify whether they are Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives form the basis for collection of data and quarterly performance reporting. Uniform Objectives (Mandatory, copy as worded for the program area addressed and include all appropriate questions. Include Objectives from only 1 program area, Objectives from a different program area could be included as Project Specific Objectives). 04A.01 Provide 100 alternative drug free events. (Alternative drug free events include such things as sporting games/practices, dances/concerts, field trips, etc). Part 1 During this reporting period, how many alternative drug free events were conducted? [Identify in the narrative portion of this report, the names of these events and describe how the anti-drug message was incorporated in each event.] 04A.02 Present 25 crime and substance abuse prevention/education sessions. Part 1 During this reporting period, how many crime prevention and substance abuse education classes were presented? [Briefly discuss these classes in the narrative.] Rule 110-9.006 Grant Application Section II - Page 9 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' ~ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 04A.03 Conduct 20 life skill development education classes. Part 1 During this reporting period, how many life skill development education classes were presented? [Briefly discuss these classes in the narrative.] 04A.05 Conduct 6 meetings with community leaders for the purpose of identifying neighborhood problems and developing proposed solutions and support groups. [Activities under this objective should be reported separately from those that are undertaken in conjunction with Neighborhood Watch and Business Watch Programs.] Part 1 During this reporting period, how many meetings with community leaders for the purpose of identifying neighborhood problems and developing proposed solutions were conducted? 04A.09 Conduct 4 community service projects, which may include neighborhood/park clean-ups, parades, etc. Part 1 During this reporting period, how many community service projects which may include neighborhood clean-up campaigns, were conducted? 04A.11 Provide at least 2 youths with Summer Camp activities. Part 1 During this reporting period, how many youths were provided summer camp activities? [Describe project activities in the narrative portion of the report.] Project Specific Objective: P0406501 To serve 750 additional youth (above the number previously served during the prior 48 months of federal funding) in the various expanded PAL programs. Part 1 During the reporting period, how many additional youths did your expanded PAL programs serve? Report the incremental increase in participants. In the report narrative, report the total number of participants served and briefly describe your progress in accomplishing this project activity. Rule 110-9.006 Grant Application Section 1/ - Page 10 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' ~ Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 4. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities in the Program Description will commence and how the project will progress. This chart benchmarks planned activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic Activities." Your Quarterly Performance Reports will be reviewed aaainst this schedule. 10/01/2004 - 09/30/2005 Subgrant Period (Beginning Date - Ending Date) Administrative Activities ACTIVITY Oct Nov Dee Jan Feb Mar Am Mav Jun Jul Auq Sep Submit Financial Reimbursement X X X X X X X X X X X X Requests Submit Financial Closeout Package Submit Quarterly Program Reports X X X X (05) (05) (05) (05) Submit Quarterly PGI Reports (If applicable) Programmatic Activities (Continue on a second page if necessary.) Be sure to include activities mentioned in the Project Description ACTIVITY Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep PAL Club Roller Hockey X X X X X X X X X X X PAL Club Wrestling X X X X X X X X X PAL Summer Golf (West) X X X Mise Programs (Drug/Crime Prev) X X X X X X X X X X X X Community Collaborations: Clean-ups, X X X X Parades, Walls, etc. State/National PAL Events X X Crime Prevention Activities X X X X X X X X X X X X Rule 110-9.006 Grant Application Section II - Page 11 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' ..."" Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the Total Budget. b. Enter the amount of federal, matching, and total funds by budget category that you will use to support project activities. Enter dollar amounts only in applicable categories based on totals from the Budget Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total Budget. c. Show all figures rounded to the next highest dollar; do not include cents. (Example $4,505.25 as $4,506). Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank. Budget Category Federal Match Total Salaries And Benefits $26,321 $8,774 $35,095 Contractual Services Expenses $38,061 $12,687 $50,748 Operating Capital Outlay $6,600 $2,200 $8,800 Indirect Costs T cta Is $70,982 $23,661 $94,643 Rule 11 D-9.006 Grant Application Section 1/ - Page 12 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '- ..." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 2. Bud et Narrative a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay (OCO), Indirect Costs). The Total Project Costs should be included. b. You must describe the line items for each applicable budget category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. Reimbursements will only be made for items clearly identified in the budget narrative. c. Costs must not be allocated or included as a cost to any other federally financed program. Continue on additional a es if necessa . Please respond to the following five items before providing the details of the Budget Narrative. 1. Source of match must be cash and represent no less than twenty-five (25) percent of the project's cost. a. Identify your specific sources of matching funds. Matching funds (25%) for this grant will come from the General Fund. b. Is match available at the start of the grant period? Yes c. If match will be provided from a source other than the subgrant recipient or the implementing agency, how will the match be tracked and verified? (The subgrantee is responsible for compliance.) 2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the initial year? No: If no, please explain. If yes, please list number and title of position and type of benefits. One full-time civilian P.A.L. Assistant to the Executive Director (40 hrs/wk) with full benefits (FICA, Medicare, Workmen's and Unemployment Compensation). (1 FTE) Yes: x 3. Indicate the OCO threshold established by the subgrantee. $750 4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Not Applicable. 5. If the budget includes services based on unit costs, be sure to provide a definition FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section 11 - Page 13 OCJG - 005 (rev. April 2004) \.., ,~ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program and cost for each service as part of the budget narrative for contractual services. Provide the following information. Not Applicable. a. What is the basis for the unit costs? b. How recently was the basis established or updated? SALARIES AND BENEFITS: P.A.L. Assistant Director Salary Overtime for Asst to Exec Director (est. @ 3% of salary) FICA (6.2% of Regular and aT salary) Medicare (1.45% of Regular and aT salary) Retirement/Pension (10.5% of Regular and aT salary) Health Insurance (employee rate of $284.81/month) Workmen's Compensation (0% of Regular & aT salary) Unemplymnt Compnstn (.5% of Regular & aT salary) Total Salaries and Benefits Budget Summary: Salaries & Benefits Expenses Operating Capital Outlay Total Budget $35,095 $50,748 $ 8.800 $94,643 Budget Breakdown: Federal Support @ 75% Local Matching Funds @ 25% Total Budget $70,982 $23.661 $94,643 OPERATING EXPENSES: Gas & Oil Gas expenditures for PAL van. $ 3,000 Repair & Maintenance of Vehicle Applicable maintenance charges for PAL van. $ 796 Travel Expense For State and National PAL conferences. $ 3,500 Insurance Liability insurance for Asst. Director. $ 700 Communications For monthly Nextel phone and internet DSL costs in PAL facility for new hire. $ 1,800 FDLE Byrne Formula Grant Application Package Rule 110-9.006 $25,920 $ 778 $ 1,656 $ 387 $ 2,803 $ 3,418 $ ° $ 133 $35,095 Grant Application Section II - Page 14 OCJG - 005 (rev. April 2004) '- """ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Rental/Lease - Buildings $12,500 For facility rental costs (e.g. Thunderskate, gym, ball fields, etc) as a result of expanded PAL activities. Printing & Binding $ 6,500 For printing of newsletters, brochures, etc related to PAL expansion and crime prevention activities. Promotional Activities $ 9,000 For activity supplies (sports fest, flag football, wrestling, Kites, balls, bats, protective gear, etc), awards, plaques, and other related promotional items for PAL coaches, volunteers, parents, etc. Office Supplies $ 3,500 Includes related supplies for Asst Director and expansion program. Operating Supplies $ 8,452 Includes uniform, batteries, toner, ink cartridges, film, paper, etc for Asst Director and expansion program. Training & Education $ 1,000 Includes costs for training & conference registrations. Grand Total- Operating Expense $50,748 Operating Capital Outlay: Office Furniture & Equipment $ 3,800 Laptop computer with air card & software for Asst Dir. Other Machinery & Equipment $ 5,000 Scissor lift for accessing PAL expansion equipment. Grand Total - Operating Capital Outlay $ 8,800 All purchases will be made in accordance with existing federal, state, and local laws and regulations. FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 15 OCJG - 005 (rev. April 2004) Rule 110-9.006 '-" ..., Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program G. Conditions of Acceptance and Agreement Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 16 of this section. 1. All Subgrant Recipients must com ply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and Byrne Program Guidance Document as well as Florida laws and regulations including the Florida Administrative Code Chapter 11 D-9, Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program. 2. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-8?, "Cost Principles for State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational Institutions". b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-11 0 and Florida law to be eligible for reimbursement. 3. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1, August 1 , and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in sanctions, as specified in item 16 of Section G, performance of Agreement Provisions. (2) Report Contents: Performance reports must include both required sections, the quantitative response (in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in performance measures, and also identify problems with project implementation and address actions being taken to resolve the problems. b. Financial Reports (1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as "final". (2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall submit either monthly or quarterly claims in order to report current project costs. Reports are to be submitted even when no reimbursement is being requested. (3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. Rule 110-9.006 Grant Application Section 11 . Page 16 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' ..., Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Item 10, Program Income.) c. Other Reports The subgrant recipient shall submit other reports as may be reasonably required by OCJG. 4. Fiscal Control and Fund Accounting Procedures a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by OCJG. b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and federal Office of Management and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety. c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient. 5. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 6. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior to the termination date of the subgrant recipient's project are eligible for reimbursement. 7. Advance Funding Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant recipient upon a written request to the Department justifying the need for such funds. This request, including the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to the first request for reimbursement. Justification should address a 30/60/90-day need for cash based on the budgeted activities for the period. 8. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds. 9. Travel and Training a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written approval from the Department for reimbursement of training costs and related travel prior to commencement of training, if the specific training was not listed in the approved budget. Subgrant recipients shall obtain written approval from the Department for reimbursement oftravel costs for field trips that were not listed in the approved project description and budget. b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.061, Florida Statutes. c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida Statutes. Rule 110-9.006 Grant Application Section II - Page 17 OCJG - 005 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' ....", Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 10. Program Income (also known as Project Generated Income) Program income means the gross income earned by the subgrant recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206- Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management Improvement Fund). 11. Approval of Consultant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not ·constitute approval of consultant contracts. 12. Property Accountability a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or request Department disposition. b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 O. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 13. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments, or the federal OMS Circular A-110. 14. Copyright The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: a. The copyright in any work developed under an award or subaward, and b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support funded under this grant agreement. 15. Audit a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall have a single or program-specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor General. b. A complete audit report that covers any portion of the effective dates ofthis agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant recipient. c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant. FDLE Byrne Formula Grant Application Package Grant Application Section II - Page 18 OCJG - 005 (rev. April 2004) Rule 11 D-9.006 \..t ..."",¡ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period of three (3) years from the date the audit report is issued, unless extended in writing by the Department. f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which can be in the form of the "Certification of Audit Exemption" form. shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such cfoseout. h. The completed audit report or notification of non-applicability should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 16. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination, or suspension of the agreement in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 17. Commencement of Project a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised project starting date. b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant recipient shall send another letter to OCJG, again explaining the reason for delay and request another revised project starting date. c. Upon receipt ofthe ninety (90) day letter, the Department shall determine ifthe reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written amendment to this agreement. 18. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (incfuding any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes incfude, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient. b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section /I - Page 19 OCJG - 005 (rev. April 2004) '-' ...." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program negligence of either of them, the subgrant recipient shall not be deemed in default, unless: (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 19. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 20. Written Approval of Changes in this Approved Agreement Subgrant recipients shall obtain approval from the Department for major substantive changes. These includé, but are not limited to: a. Changes in project activities, target populations, service providers, implementation schedules, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget item; or, c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the Department. Transfers do not allow for increasing the quantitative number of items documented in any approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or Expense categories, or staff positions in the Salaries and Benefits category.) d. Under no circumstances can transfers of funds increase the total budgeted award. 21. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Department's decision. b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statutes. 22. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Access To Records a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of FDLE Byrne Formula Grant Application Package Grant Application Section /I - Page 20 OCJG - 005 (rev. April 2004) Rule 110-9.006 '- ...,,¡ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Justice Common Rule for State and Local Governments. b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the subgrant recipient or its contractor in conjunction with this agreement. 24. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. 25. Signature Authority Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the authority to request changes to the approved agreement. The prior mentioned individuals have authority to sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has authority to submit requests for approval of specific travel, Financial and Performance Reports, with the exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee. 26. Delegation of Signature Authority When the authorized official of a subgrant recipient or the implementing agency designates some other person signature authority for him/her, the chief officer or elected official must submit to the department a letter or resolution indicating the person given signature authority. The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receiving signature authority. The letter must also specify the authority being delegated. 27. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with documentation to include appropriate signatures. 28. Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply. a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions ofthe central abuse hotline; and all persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuantto Chapter 435, F.S., using the level 2 standards set forth in that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. (2) Such background investigations shall be conducted at the expense of the employing agency. When fingerprinting is required, the fingerprints of the employee or applicant for employment shall be taken by the employing agency or by an authorized law enforcement officer and submitted to the FDLE Byrne Formula Grant Application Package Grant Application Section 11- Page 21 OCJG - 005 (rev. April 2004) Rule 11 D-9.006 \wt ....,J Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Department of Law Enforcement for processing and forwarding, when requested by the employing agency, to the United States Department of Justice for processing. The employing agency shall reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. 29. Drug Court Projects a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug Courts: The Key Components", January 1997.This document can be obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700. b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient agrees that drug court programs funded with this award shall collect and maintain follow-up data on criminal recidivism and drug use relapse of program participation. The data collected must be available to U.S. DOJ and FDLE upon request. 30. Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 31. Criminal Intelligence System a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42 U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional rights of individuals. b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this agreement. c. This certification is a material representation offact upon which reliance was placed when this agreement was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in compliance with the Act and federal regulation prior to the award offederal funds. The subgrant recipient is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The Department's approval of the subgrant recipient agreement does not constitute approval of the subgrant-funded development or operation of a criminal intelligence system. 32. Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financial Guide is required from all projects that are involved with confidential funds from either Federal or matching funds. The signed certification must be submitted at the time of grant application. 33. Equal Employment Opportunity (EEO) a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non- Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H. FDLE Byrne Formula Grant Application Package Grant Application Section 11- Page 22 OCJG - 005 (rev. April 2004) Rule 110-9.006 \¡p .."." Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 501 ofThe Federal Omnibus Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated, implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to entering into this agreement. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date this agreement was made to comply with the Act or face loss of federal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157,42 U.S.C. 3701, et seq. (Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information). c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an aggregate of grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an updated Plan must be submitted. d. In the event a Federal or State court of Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 34. Americans with Disabilities Act Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101- 336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title I), state and local government services and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV). 35. Immigration and Nationality Act No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violationofthe employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 36. National Environmental Policy Act (NEPA) a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrantee or any third party and the activity needs to be undertaken in order to use these subgrant funds, (1) New construction; (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 1 OO-year flood plain; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and (4) Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. FDLE Byrne Formula Grant Application Package Grant Application Section If - Page 23 OCJG - 005 (rev. April 2004) Rule 110-9.006 \.t ..",." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that funded program or activity. 37. Non-Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department. 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file the required certification is subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure to file. c. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. (2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall complete and submit the standard form, Disclosure of LobbvinQ Activities, according to its instructions. (3) The undersigned shall require that the language of this certification be included in award documents for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 39. State Restrictions on Lobbying In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 40. "Pay -to-Stay" Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 24 OCJG - 005 (rev. April 2004) Rule 11 D-9.006 \w ...,¡ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program this condition, which provides for individual site environmental assessment/impact statements as required under the National Environmental Policy Act. a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes used in or resulting from the operation of these laboratories. b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health, safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest. Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. 1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or closure if of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; 4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed laboratory; 5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement an inter-agency agreement or other form of commitment with a responsible State environmental agency that provides for that agency's (i) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible party, property owner, or others to ensure that ant residual contamination is remediated, if necessary, and in accordance with existing State and Federal requirements; and 9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or have immediate access to, qualified personnel who can respond to the potential health needs of any offender(s)' children or other children present or living at the seized laboratory site. Response actions should include, at a minimum and as necessary, taking children into protective custody, immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up medical tests, examinations or health care. FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section II - Page 25 OCJG - 005 (rev. April 2004) "-' ....,J Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 42. Limited English Proficiency National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307- 0690, or by writing to the following address: Office for Civil Rights Office of Justice Programs U.S. Department of Justice 810 Seventh Street NW, Eighth Floor Washington, DC 20531 FDLE Byrne Formula Grant Application Package Rule 11 D-9.006 Grant Application Section II - Page 26 OCJG - 005 (rev. April 2004) ~ .., Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program SUBGRANTEE CERTIFICA TION I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . . (Select one of the following): X-Meets Act Criteria _Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Subgrant Recipient. . . (Select one of the following): --1L-Has a Current EEO Plan _Does Not Have a Current EEO Plan X Has included a copy of the current approval letter from the US DOJ I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal law re uires it to formulate, implement, and maintain such a Plan within 120 days after a sub r p ication f r federal assistan is approved or face loss of federal funds. Type Name: Robert E. Minsky Title: Mayor Subgrant Recipient: City of Port St. Lucie Date: ø~ FDLE Byrne Formula Grant Application Package Rule 110-9.006 Grant Application Section II - Page 27 OCJG - 005 (rev. April 2004) ~ ..." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program IMPLEMENTING AGENCY CERTIFICA TION I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Se/ect one of the following): x Meets Act Criteria _Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency. . . (Select one of the following): x Has a Current EEO Plan _Does Not Have a Current EEO Plan X Is Included in the EEO Plan of the Subgrant Recipient. X Has included a copy of the current approval letter from the US DOJ I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. of Implementing Agency Authorized Official Name of Subgrant Recipient: City of Port St. Lucie Name of Implementing Agency: Port St. Lucie Police Department Title: Chief of Police Date: ~/:'4Þf FDLE Byrne Formula Grant Application Package Rule 11 D-9.006 Grant Application Section II - Page 28 OCJG - 005 (rev. April 2004) ~ U.S. Department of Jusmt Office of Justice Programs Office for Civil Rights Washington, D.C 20531 March 20, 2003 Abraham A1 varez City of Port S1. Lucie Police Department 121 SW Port S1. Lucie Blvd. Port S1. Lucie, FL 34984 Re: EEOP for the City of Port S1. Lucie and Police Department Dear Mr. Alvarez: The Office for Civil Rights has reviewed and approved the Equal Employment Opportunity Plan (EEOP) which you submitted in accordance with the provisions of your recent grant award. The plan that you submitted conforms to the Seven-Step Guide to the Design and Development of an Equal Employment Opportunity Plan, which is a guide to providing the essential information that the Department of Justice requires for our initial screening of your EEOP. The Department of Justice regulations for developing a comprehensive EEOP maybe found at 28 CFR § 42.301 et seq. Your approved plan is effective for two years from the date of this letter. If you have any questions regarding this matter, please contact the Office for Civil Rights at (202) 307-0690. Sincerely, ~ {Ç4)--- Michael L. Alston Acting Director Office for Civil Rights cc: Alice James, OC Reggie Padgett, COPS MLA:deb - '-" '--' Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program H. Signature Page In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: Typed Name and Title: Clayton H. Wilder. Community Proaram Administrator Date: Typed Name of SUbgran~.y<>f~ /, / Signature: Typed Name and Title: Robert E. Minsky, Mayor Date: ð-:./¿;2/ h'7-' Typed Name of Implementing Agency: Port St. Lucie Police Department -"M Date: and Title: John M. Skinner, Chief of Police S-/#~r FDLE Byrne Formula Grant Application Package Grant Application Section 1/ - Page 29 OCJG - 005 (rev. April 2004) Rule 110-9.006 - '-' ..,..¡ APPENDIX 1- FIFTY-ONE (51) PERCENT LETTERS Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram Letters from at least 51 percent of the local units of government, representing at least 51 percent of the county population must be submitted with the application for funding. The letters should follow the format presented below. Each letter must be signed by the chief elected official ofthe unit of government identified as approving the distribution of funds. 5/21/04 Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Wilder: In compliance with State of Florida Rule 11D-9, FAC., the City of Port St. Lucie (city or county) approves the distribution of $ 212.945 (total allocation available) of Federal Fiscal Year 2004 Byrne Formula Grant Program funds for the following projects within St. Lucie County (county): Subgrantee (City or County) City of Port St. Lucie Title of Project Community Crime Prevention Expansion of PAL Program II Dollar Amount (Federal Funds) $70,982 City of Fort Pierce Gang Abatement & Reduction IV $70,982 $70,981 St. Lucie County St. Lucie County Records Enhancement Program, Phase III Jail Management System Sincerely, Robert E. Minsky Mayor, City of Port St. Luci FDLE Byrne Formula Grant Application Package Revised April 2004 51% Letter of Approval Appendix I - Page 1 '-" '--' APPENDIX VII - AUTOMATED DATA PROCESSING (ADP) EQUIPMENT AND SOFTWARE AND CRIMINAL JUSTICE INFORMATION AND COMMUNICATION SYSTEMS REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Name of Subgrant Recipient: City of Port St. Lucie Typed Name of Authorized Official: John M. Skinner Typed Title: Chief of Police Signature: Telephone Num Date: .sJ 'Zfjo¥ By signature above, the subgrantee is certifying intention to comply with the General Guidelines, Section I, and is requesting approval of proposed activity through response to Required Information, Section II. Section I: General Guidelines for Subarantees: 1. The application for procurement of ADP equipment and software shall be written in a manner consistent with maximum open and free competition in the procurement of hardware, software and related services. 2. Criminal justice information and communication systems shall be designed and programmed to maximize the use of standard and readily available computer equipment and programs. Subgrantees should utilize the past experience of other agencies which have successfully implemented such systems. A detailed requirements analysis should be performed and a search for existing software that could meet the identified requirements should be made before new software is developed. If new software is developed, it shall be designed and documented so that other criminal justice agencies will be able to use it with minor modifications and at minimum cost. 3. Subgrantees shall request approval prior to arranging for patent of computer software and programs. Federal requirements governing copyright apply in all cases. The U. S. Department of Justice reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal Government purposes the copyright in any work developed under a subaward and any rights of copyright to which a subgrantee purchases ownership with grant support. NOTE: If the total purchase or lease price exceeds $100,000,justification must be submitted to FDLE on these forms for approval. If the purchase or lease is less than $100,000, the applicant may provide justification in the application itself FDLE Byrne Formula Grant Application Package ADP Form Appendix VII . Page 1 OCJG - 010 (rev.Apri/2004) Rule 11 D-9.006 · \w ...., APPENDIX VII- AUTOMATED DATA PROCESSING (ADP) EQUIPMENT AND SOFTWARE AND CRIMINAL JUSTICE INFORMATION AND COMMUNICATION SYSTEMS REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Section II: Required Information: 1. A description of the ADP hardware and/or software you plan to purchase, including: a. Number of units and projected cost of each. b. Equipment specifications including disk drive storage space, amount of random access memory, microprocessor size and speed, and any other pertinent system specifications. If a network is purchased, specify the type of file server, hub/routers, network cards, network wiring and installation costs. If a printer is purchased, indicate the type of printer. c. Software specifications including name and version (ex. Microsoft Word for Windows© 6.0) and the number of licenses to be acquired. d. A brief description of how the proposed equipment and/or software will be used to further grant objectives. 2. Certify that ADP hardware and software procurement complies with existing federal, state, and local laws and regulations. 3. If ADP hardware will be purchased, describe the results of your lease/purchase analysis and explain the advantage of purchase over lease. 4. If ADP software will be developed, explain why already produced and available software will not meet the needs of this subgrant. 5. If your purchase of ADP hardware, software or combination thereof will be from a sole source and is $100,000 or more, complete a Sole Source Justification Form and attach it. FDLE Byrne Formula Grant Application Package ADP Form Appendix VII . Page 2 OCJG - 010 (rev.April 2004) Rule 11 D-9.006 '-' ,.." Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Automated Data Processing (ADP) Equipment and Software And Criminal Justice Information and Communication Systems Request for Approval Form (Continuation Page _ .) 1. Laptop computer - purchase (1) laptop computer with a GPS air card and related software estimated at $3,800 for the purpose of supporting the expanded PAL activities. This would be used for sending and receiving emails, documenting expanding PAL activities & reports, event registrations, etc. Laptop is preferred over desktop as it is portable to be taken to remote expanded activity location. 2. This is to certify that any ADP hardware or software procurement complies with existing federal, state, and local laws and regulations. 3. The City has found that purchase of a laptop computer is more efficient and less expensive than to lease. 4. No ADP software will be developed. 5. Sole source justification is not applicable here. Rule 110-9.006 ADP Form Appendix VII - Page 3 OCJG - 010 (rev.April 2004) FDLE Byrne Formula Grant Application Package APPENDIX IX - CE ICATION REGARDING LOBBYING; DEBARMENT, SUSPEN N, AND OTHER RESPONSIBILlTIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram Form Provided by the U.S. DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS, OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Non-procurement) and Government-wide Requirements for Drug-Free Workplace (Grants)". The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement; (b) If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or an employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, 'Disclosure of Lobbying Activities', in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 - A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any federal department or agency; FDLE Byrne Formula Grant Application Package (b) Have not within a three-year period preceding this application been convicted of or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (e) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620- A. The applicant certifies that it will or will continue to provide a drug- free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for. violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification Appendix IX - Page 1 of 2 OCJG - 006 (rev. April 2004) Rule 110-9.013 ~ - APPENDIX IX- C FICATION REGARDING LOBBYING; DEBARMENT, SUSPE N, AND OTHER RESPONSIBILlTIY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram (e) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will- (1) Abide by the terms of the statement; and (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after the conviction; Check here _ If there are workplaces on file that are not identified here. (e) Notifying the agency. in writing, within 10 calendar days after receiving notice under subparagraph (d) (2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected grant; Section 67.630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check here _ If the State has elected to complete OJP Form 406117. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d) (2), with respect to any employee who is so convicted- (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State. or local health, law enforcement, or other appropriate agency; As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620- (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Place of Performance (Street address, city, county, state, zip code) As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. City of Port St. Lucie 1. Grantee Name and Address:_121 SW Port St. Lucie Blvd, Port St. Lucie, Florida, 34984 2. Project Name:_Port St. Lucie Police Athletic League Expansion II 3. Typed Name and Title of Authorized Representative:_Robert E. Minsky, Mayor 4. s;gnature~~ 5. Date: Ó~~Þ9 Rule 110-9.013 Lobbying, Debarment, Suspension, and Drug-Free Workplace Certification Appendix IX - Page 2 of 2 OCJG - 006 (rev. April 2004) FDLE Byrne Formula Grant Application Package '-' èb KENJ.MASCARA -- - ;: it: ...., Member National Sheriffs; Association Member Florida Sheriffs; Association Telephone (772) 461-7300 . Fax: (772) 489-585' 4700 West Midway Road, Fort Pierce, Florida 34981 May 12, 2004 Mr. Clayton H. Wilder Community Program Administrator Office of Criminal Justice Grants Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Wilder: In compliance with State of Florida Rule 110-9, F.A.C., the S1. Lucie County Sheriffs Office approves the distribution of $212,945.000f Federal Fiscal Year 2004 Byrne Formula Grant Program funds for the following projects within S1. Lucie County: Subgrantee (City or County) City of Port S1. Lucie S1. Lucie County City of Fort Pierce Sincerely // // /~/ . _</7 £;¿/;~~~ /?- / .//éf¡:;YU-- .:~..__~=____ Ken J. ~s&ra '" Sherjf:f ç Title of Project Community Crime Prevention Expansion of PAL Program II St. Lucie County Records Enhancement Program, Phase III Jail Management System Gang Abatement and Reduction IV Dollar Amount (Federal Funds) $70,982 $70,981 $70,982 .. '-' .....,; Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Please read instructions before completing this application. · The term "Department", unless otherwise stated, refers to the Department of law Enforcement · The term "OCJG" refers to the Office of Criminal Justice Grants. · The term "subgrant recipienf' or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior. · The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). It may also be an entity eligible to be a subgrantee (ex. City of Live Oak) · Instructions are incorporated in this document by reference. A. Subgrant Data 1. This section to be completed by Subgrantee 2. This section to be completed by OCJG Continuation of Previous Subgrant? 0 Yes 0 No Project 10 # I Program Area #: I CFDA #: 16.579 If Yes, enter CJ Contract # of Previous Subgrant SFY 2004 CJ Contract # SFY 2005 CJ Contract # 2004- CJ - J3 -10 -66 -01 -064 2005 - CJ - - - - - ----- B. Applicant Information 1. Subgrant Recipient (Subgrantee) Name of Subgrant Recipient (Unit of Government): County Name of Chief Elected Official! State Agency Head: Paula Lewis Title: Chairperson, Board of County Commissioners Sllucie Address: 2300 Virginia Avenue Area Code! Phone # 772-462-1451 City, County, State, Zip Code: S1. Lucie County, Fort Pierce, FL, 34982 SUNCOM # 259-1777 E-mail Address: lewisp@co.st-lucie.fI.us Area Code! Fax # 772-462-2131 2. Chief Financial Officer of SUbgrant Recipient (Subgrantee) Name of Chief Financial Officer: Christiann Hartley County Title: Finance Director Sllucie Address: 2300 Virginia Avenue Area Code! Phone # 772-462-1406 City, County, State, Zip Code: Fort Pierce, S1. Lucie County, FL,34982 SUNCOM # 259-1476 E-mail Address: chrish@co.st-Iucie.fl.us Area Code! Fax # 772-462-1614 3. Implementing Agency Name of Implementing Agency: Name of Chief Executive Official! State Agency Head! Subgrantee representative County (if a subordinate agency of the subgrant recipient): Ken J. Mascara Title: Sheriff S1. Lucie Address: 4700 W. Midway Road Area Code! Phone # 772-461-7300 City, County, State, Zip Code: Fort Pierce, S1. Lucie County, FL, 34981 SUNCOM # 259-3205 E-mail Address: kmascara@stluciesheriff.com Area Code! Fax # 772-489-5851 FDLE Byrne Fonnufa Grant Application Package Grant Application Oð,..fi^" " _ c~,..,c .., '-' ...." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 4. Project Director Name of Project Director: Mr. John Hammond County (Implementing Agency Employee) Title: Information Technologies Manager St. Lucie Address: 4700 W. Midway Road Area Code / Phone # 7724623278 City, County, State, Zip Code: Fort Pierce, S1. Lucie County, FL, 34981 SUNCOM # E-mail Address: hammondj@stluciesheriff.com Area Code / Fax # 772462-3275 5. Contact Person Name of Contact Person: William R. Simon County (if other than Project Director) Title: Grant Programs Administrator Sl Lucie Address: 4700 W. Midway Road Area Code / Phone # 772462-3359 City, County, State, Zip Code: Fort Pierce, St. Lucie County, FL, 34981 SUNCOM # E-mail Address: wsimon@stluciesheriff.com Area Code / Fax # 772-462-3275 6. Person Responsible For Financial Reporting (if known) Name: William R. Simon County Title: Grant Programs Administrator Sf. Lucie Address: 4700 W. Midway Road Area Code / Phone # 772-462-3359 City, County, State, Zip Code: Fort Pierce, St. Lucie County, FL, 34981 SUNCOM # E-mail Address: wsimon@stluciesheriff.com Area Code / Fax # 772-462-3275 7. Person Responsible For Programmatic Performance Reporting (if known) Name: William R. Simon County Title: Grant Programs Administrator Sl Lucie Address: 4700 W. Midway Road Area Code / Phone # 772-462-3359 City, County, State, Zip Code: Fort Pierce, Sllucie County, Fl, 34981 SUN COM # E-mail Address: wsimon@sUuciesheriff.com Area Code / Fax # 772-462-3275 8. Service Provider Contact Person Name: N/A County Title: Address: Area Code / Phone # City, County, State, Zip Code: SUNCOM # E-mail Address: Area Code / Fax # FDLE Byrne Formula Grant Application Package Grant Application ~1U'"#I,..n ,,_ O<::snð ? '-" 'wi Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Program C. Administrative Data 1. Project Title: S1. Lucie County Records Enhancement Program, Phase III Jail Management System 2. Identify the year of the project (I, II, III, etc.) III 3. Project period I Start: 10/01/04 I End: 09/30/05 D. Fiscal Data Remit Warrant to: (This may only be either the individual listed in 82 (Subgrantee CFO) or a designee in their office. If 82 is selected, do not reenter the contact information. This is only needed for designee. 62 ~ OR DESIGNEE Name: Title: Address: City, State, Zip Phone Number: 2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer program? (Reimbursement cannot be remitted to any entity other than the subgrantee.) Yes X No 3. Frequency of Fiscal Reporting: Monthly_ Quarterly X 4. Subgrant Recipient FEID #: 59-6000-835 5. State Agency SAMAS #: 6. Project Generated Income (PGI): Will the project earn PGI? (See Section G, Item 9.) Yes_ NoX 7. Cash Advance: Will you request an advance? Yes - Amount NoX If yes, a letter of request must be submitted with the application or prior to submission of the first claim for reimbursement. Amount requested must be justified and accepted by FDLE. FDLE Byrne Formula Grant Application Package Grant Application ~ð"""" " _ Ø~"'A ~ v '" Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program E. Project Narrative 1. Problem Identification: Briefly describe a specific problem to be addressed with subgrant funds in terms of Problem Description, Problem Significance and Needs Assessment, as described in the application instructions. Continue narrative on a second page if necessary. Do not exceed two pages. Use a readable size font, per instructions. Jail Management System Phase III - Jail Booking -FBI/FDLE Fingerprint Identification System upgrade and local Fingerprint Identification System Enhancement. According to the Florida Department of Law Enforcement, the current AFIS/PRINTRAK LiveScan (LS2000) equipment that inteñaces with the Statewide AFIS (AFIS2000) system will soon become obsolete. In order of our Jail Booking Section to operate at it's full potential, we must upgrade all FBIIFDLE fingerprint san related hardware and software in order to have a compatible system in place that will enable us to take full advantage of the new FDLE Integrated Criminal History System (ICHS) which includes new palm scans, is anticipated to be fully implemented in December 2005. Because of the uncertainty of FDLE receiving grant funding or having the general revenue available to purchase replacement equipment for all local agencies, it is recommended that all agencies pursue there own grants for funding replacement equipment to support this statewide initiative. *FDLE Integrated Criminal History System, Frequently Asked Questions - http://www.fdle.state.fl.usIlCHS/faq.html. In addition, currently the St. Lucie County Sheriff's Office is lacking the technology to create our own in-house fingerprint/palm identification database that would enable us to run the same booking finger/palm print scans against our local latent finger/palm crime scene data bank, before the FBIIFDLE capture and submission which, may link the suspect to other unsolved crimes, more charges and, closed cases. The proposed AfixTracker will enhance the jail booking/fingerprint/palm FBIIFDLE capture objective and provide us with the technology to meet this goal. Project forecasted delay or future modifications. This grant application is based upon current FDLE approved vendor presentations, however, all approved vendors have not yet been invited to present their products. Although, as of this application date, FDLE has not yet set their standards for the required upgrades they have provided agencies with a list of vendors that have products that are certified for compliance with the FBI's Integrated Automated Fingerprint Identification System Image Quality Specifications. Therefore, until the "Official" FDLE specifications are completed, and all vendor products are reviewed and FDLE Byrne Formula Grant Application Package Grant Application ~ð,...'¡_n " _ D!:Jno Á ~ ~ Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram evaluated, a programmatic and budgetary modification may be required. http://www.fbi.gov/hq/cjisd/iafis/cert.htm 2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part 1, Pages 1-3 for a description of eligible project areas). You should include project goals, administration, enhancement/expansion, staff, service providers, clients or other participants, equipment, location, and expected project results, as described in the application instructions This section should address the basic points of who, what, when, where, and how. Continue on additional a es if necessa ; do not exceed three a es. 8. The St. Lucie County Sheriff's Office Records Enhancement Program, Phase III Jail Management System involves updating the Booking Live Scan Fingerprint System to ensure compatibility with FBI/FDLE new Integrated Criminal History System (ICHS), developing a local finger/palm print data warehouse, and integrating these new modules with the Cottrell Jail Management System. This project will require a contract agreement with Cross Match Technologies, Inc. (Cross Match Live Scan Management Software and The Phoenix Group, Inc. (AfixTracker). Cross Match Technologies, Inc. was chosen from the FDLE "Products certified for compliance with the FBI's Integrated Automated Fingerprint Identification system image quality specifications" http://www.fbi.Qov/hq/ciisdliafis/cert.htm. * Only FBI/FDLE Integrated Criminal History System approved system software and hardware specifications will be used in this project. What this new system will do: · 1st. At the time of booking both fingerprints and palm prints will be electronically taken. First, using the proposed AfixTracker Identifier System, the persons finger/palm prints will be run against our local finger/palm identification unit and crime scene investigation data base and search for a hit on a local unsolved crime. If this local search is successful, it will help identify a suspect in the unsolved crime(s) and lead to additional charges and closed cases. In addition, this system will identify previously housed prisoners to ensure a proper identification and avoid duplication of records in the new Jail Management System. FDLE Byrne Formula Grant Application Package Grant Application ~~¡"n " _ o~"o " ~ ....I Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program · 2nd. Also, during the booking process, the proposed Cross Match System will scan and capture the finger and palm prints to be submitted to FBI/FDLE fingerprint data base system to search for possible suspect/criminal arrestee identification matches. · 3rd. Upon release, the AfixTracker Identifier module will be used to scan the person's prints to verify that the correct person is being released. *The proposed hardware and software shall be installed on the four of the workstations purchased in Phase I of this project. · 4th. Mobility, a laptop computer installed with both the AfixTracker and Cross Match Systems will be used for booking at remote locations. This mobile system can be used at our St. Lucie West Location, Hospitals, civic disturbances, during mass public affrays, special sting operations, etc. that may require immediate suspect identification, arrest and booking. This system can also be setup at jail as a second live scan or backup unit. · 5th. Restricted juvenile arrest database can cross match palm and fingerprint data with missing and/or runaway juveniles. This Sheriff's Office can build this database by offering free child Identification CD's for parents of high-risk juveniles. This CD will contain the juvenile's fingerprints, photo and other important identification data. FDLE Byrne Formula Grant Application Package Grant ApplkatJon ~ft"""''''''' U _ O!J,na I: Application for Funding Assistance Florida Department of Law Enforcement Edward B rne Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram 3. Proaram Objectives and Performance Measures: Up to three types of objectives may be included in this section of your subgrant application, i.e., Uniform Objectives, Project-Specific Objectives and Self-Generated Objectives. If you are proposing a project in one of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at (850) 410- 8700 for further uidance. Continue on a second a e if necessar . a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, for a listing of authorized program areas. (Select only 1 Program Area) (#) 158 (Title) Criminal Justice Information System b. List Uniform Objectives first, followed by any other appropriate objectives you may wish to address. If additional objectives are included, please identify whether they are Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives form the basis for collection of data and quarterly performance reporting. Uniform Objectives (Mandatory, copy as worded for the program area addressed and include all appropriate questions. Include Objectives from only 1 program area, Objectives from a different program area could be included as Project Specific Objectives). 158.04 Develop, enhance, or expand a management information system as evidenced by documentation of the system's equipment, software and operation policies. Part 1- During this reporting period, was equipment received, installed and inventoried? Part 2- During this reporting period, was system software developed or purchased and installed? Part 3- During this reporting period, were system operations policy and procedures manuals developed and/or revised and published? y PS 1 ecific Ob' ectives: To select a vendor, purchase, and install computer hardware and software. Part 1 - During this reporting period did you make progress in purchasing and installing computer hardware and software? If yes, describe your progress in the narrative portion of this report. If no, unless you have completed these activities, describe what is preventing you, if anything, from accomplishing these project activities at this time. y PS2 y PS 3 y FDLE Byrne Formula Grant Application Package Grant Application ~Ð;"'#;_" " _ O~"'þ. 7 ~ "'-II '-" '...I Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram 4. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities in the Program Description will commence and how the project will progress. This chart benchmarks planned activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic Activities." Your Quarterly Performance Reports will be reviewed against this schedule. Subgrant Period (Beginning Date - Ending Date) Administrative Activities ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Submit Financial Reimbursement X X X X Requests (05) (05) (05) (05) Submit Financial Closeout Package X (05) Submit Quarterfy Program Reports X X X X (05) (05) (05) (05) Submit Quarterfy PGI Reports (If applicable) Programmatic Activities (Continue on a second page if necessary.) Be sure to include activities mentioned in the Project Description ACTIVITY Oct Nov Dee Jan Feb Mar Apr May Jun Jul Aug Sep Final Project Vendor Review, X X Evaluation, and recommendation Vendor Contracts Signed X Hardware & Software Installation X X X X Evaluation & Testing of Operations X X Employee Training X Full Project Implementation X FDLE Byrne Formula Grant Application Package Grant Application ~ð,..#lnn " _ D~NQ R ~ '-tI Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram F. Project Budget 1. Budget Schedule a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local Match must be a minimum of 25% of the Total Budget. b. Enter the amount of federal, matching, and total funds by budget category that you will use to support project activities. Enter dollar amounts only in applicable categories based on totals from the Budget Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total Budget. c. Show all figures rounded to the next highest dollar; do not include cents. (Example $4,505.25 as $4,506). Type or Print Dollar Amounts Only in Applicable Categories and Leave others Blank. Budget Category Federal Match Total Salaries And Benefits Contractual 70,981.00 115,300.00 186,281.00 Services Expenses Operating Capital Outlay Indirect Costs Totals 70,981.00 115,300.00 186,281.00 FDLE Byrne Formula Grant Application Package Grant Application ~ðI''';^n " _ D~nð 0 - '-" ...,,; Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 2. Budget Narrative a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits, Contractual Services, Expenses, Operating Capital Outlay (OCO), Indirect Costs). The Total Project Costs should be included. b . You must describe the line items for each applicable budget category for which you are requesting subgrant funding. Provide sufficient detail to show cost relationships to project activities. Reimbursements will only be made for items clearly identified in the budget narrative. c. Costs must not be allocated or included as a cost to any other federally financed program. Continue on additional a es if necessa . Please respond to the following five items before providing the details of the Budget Narrative. 1. Source of match must be cash and represent no less than twenty-five (25) percent of the project's cost. a. Identify your specific sources of matching funds. St. Lucie County Sheriff's Office Local Law Enforcement Trust Fund b. Is match available at the start of the grant period? Yes c. If match will be provided from a source other than the subgrant recipient or the implementing agency, how will the match be tracked and verified? (The subgrantee is responsible for compliance.) N/A 2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the initial year? No: N/A If no, please explain. Yes: N/A If yes, please list number and title of position and type of benefits. 3. Indicate the OCO threshold established by the subgrantee. $ 750.00 4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. *AII purchasing methods will conform to existing federal, state, and local laws and regulations. 5. If the budget includes services based on unit costs, be sure to provide a definition and cost for each service as part of the budget narrative for contractual services. Provide the following information. a. What is the basis for the unit costs? N/A b. How recently was the basis established or updated? N/A FDLE Byrne Fonnula Grant Application Package Grant Application - \w' -....I Application for Funding Assistance Florida Department of law Enforcement Edward Byrne Memorial State and local Law Enforcement Assistance Formula Grant Proaram Budget Narrative Continued. Contractual Services: The Phoenix Group, Inc. for Contract Agreement for AfixTracker, hardware, Software, Training, Support and initial database conversion. "'See Budget Narrative Attachment A, AfixTracker Letter/quote/specifications from Scott Howard. $97,000.00 Cross Match Technologies Inc. for Contract Agreement for Cross Match Software, Hardware, training, support and demographic inteñace with Cottrell Jail Management System. '" See Budget Narrative Attachment B, Sales Quotation and specifications. $89,281.00 Total Contractual Services: $186,281.00 Total Project Cost: J186.281.00 Federal Share: 70,981.00 Local Match: 115,300.00 FDLE Byrne Formula Grant Application Package Grant Application - - - ~ ....,¡ BUDGET NARRITIVE ATTACHMENT "A" THE PHOENIX GROUP, INC. / AFIXTRACKER AFb(Tracl(er .:¡n """'" The Phoenix Group inc 20S N vVainut / POBox 1 S PIt1sburg KS 66762 620·232-6420 620- 232 2606 aflx net Thursday February 12 2004 Sgt Bobby Gregg St LUCIe Sheriffs office Technical Services Unit 4700 W Midway Rd Ft Pierce FL 34981 Sgt Gregg Thank you for your Interest In identification solutions from The Phoenix Group, and for your request for a quotation This document provides quotes for the following systems · AFIX Tracker - 1 complete system (Including hardware software training support and Initial database conversion.) · AFIX Tracker LE - 2 Input workstations (Including hardware. software training and support ) · AFIX Identifier - 3 systems (Including software. training and support- no hardware included) · AFIX Verifier - 4 systems (Including software, training and support - no hardware Included) Overviews of the capabilities and features of AFIX Tracker and AFIX Identifier are Included. as are detailed hardware specifications for the AFIX Tracker and AFIX Tracker LE systems The two-year service and support plan included with the purchase of all of the AFIX systems provides unlimited toll-free tech support and all software updates and new versions released during the term of the agreement The support plan may be renewed at the expiration of the initial two-year term in increments of one year At this time the cost of renewal (per system) for one year IS $2,500 for AFIX Tracker, $1,250 for AFIX Identifier, $750 for AFIX Verifier and $500 for AFIX Tracker LE Please let us know if you have any questions or if we may be of help in any way Thanks again and best regards, Scott Howard The Phoenix Group '-" "" Key features and functions of the proposed A FIX Tracker system (Note that t....FIX Tracker LE IS functionally Identical to AFIX Tracker with the exception of search and search result review features \ General · Fully featured I1llflulia-based automated flllgerprlllUpalm print Identification system · Designed to rur, In Windows 98 WlIldows NT 4/2000 or Windows XP on a Pentium 4-based computer · Network-ready Database may be accessed by multiple AFIX Tracker systems simultaneously .Allows easy exchange of data with remote Tracker systems via Integrated e-mallmteriace Provides for filing of latent flngerpllnt and/or palm print Images by crime scene and allows cases to be marked as 'closed leaving records mtac! but excluding them from subsequent searches · Interiace Included for connecting to most Ilvescan systems Including IdentlX (OBI VlslOnlcs) Crossmatch. Heimann and Sag em-Morpho Scanning · Scans standard 10-prmt cards (rolled Impressions and/or slap Impressions) and single or double-sided palm print cards In a single scan · Automatically Identifies location of flngerpllnt images dUring card scanning · Allows replacement of poor-quality rolled fingerprint Impressions with corresponding slap Impressions during scanning process · Scans latent fingerprint and palm print images from almost any source. mcludlng tape lifts hinge liftS, documents and color or b/w photographs Personal Info/Criminal History · Allows (but does not require) entry of associated personal data and cllmmal history mformation, Including Originating Agency 10, Local I 0 /Reference, County 10, State 10, FBI Reference No, SSN. Active Warrants and Cautions · Up to ten user-definable data fields are available In each of Tracker's Information grids allowing entry of information in non-standard formats · System provides pop-up menu selection of all physical attribute descriptors · Allows query of Biographical grid with search parameters utilizing any of the information entered at enrollment Mugshots/Photos · Capture mugshots and/or other photos (scars, marks, tattoos) directly from USB-attached TWAIN- compliant camera · Import existing photo files in any standard Windows compatible graphic file format Into biographical records · Store and display multiple images within individual records Fingerprint Processing · Automatically extracts minutia from rolled impressions, plain impressions and latent fingerprints · Automatically identifies centers and deltas · Automatically provides line counts · Provides base NCIC classifications after extraction of minutiae · Converts NCIC classification to Henry classification automatically · Allows manual intervention at all times during the classification process. including full editing of all extracted minutiae '-' .....J Key features and functions of the proposed A FIX Tracker system (continued): Palm Print Processing · Automatlcallv extracts minutiae from record or latent palm prints · Allows for customlzable capture of each record palm Image In ten segments relating to subdivIsions of Interdlgltai nwnar and hypothenar areas · Allows for correction of rotation during capture o Allows manual ¡rlterventlon at all times during the classification process Latent Print Processing · Provides tools for Image enhancement (shadow background brightness equalization) Duplicates latent records without re-scannlng to speed processing of lifts with multiple ImpresSions · 'Duplicate & Mlrro( command allows easy processing of latents processed with rubber lifters · Easily Impor11mages directly from digital cameras and scale them within Tracker for Immediate search · Search latents against record fingerprints record palm prints and other latents simultaneously Searching · Provides search capability for · 1 O-prlnt to 1 O-prlnt searches · 1 O-prlnt to latent searches latent to 1 O-prlnt searches · latent to latent searches · record palm to record palm searches · latent palm to record palm searches · record palm to latent palm searches · latent palm to latent palm searches · Simultaneous searching of 10-prlnt, palm print and latent databases in a single search · Searching of latents. 1 O-prints and palm prints through a full 360 degrees of rotation · Searching of both latent fingerprints and 10-prints without defining the center or core Searching of fragments or partial prints · Thorough database searches with no criteria limitations, or searches may be limited by use of biographical/description data, classification, possible finger location and/or orientation · Provides printable reports of search results Search History · Tracker's Search History grid allows you to qUickly scan through and review previous search results, and retains information about when and how the search was conducted Comparison · When a match is found, Tracker provides a stereo screen view for side-by-side comparison of fingerprint or palm print images · Provides for automatic rotation of compared fingerprint or palm print images into identical orientation · Provides visual linking of matching minutia points on compared prints for easy recognition of matching areas Import/Export capabilities · Import fingerprint and palm print images with complete minutiae strings from other AFIX Tracker systems or from AFIX Comparator users. · Import complete records from live scan systems or EFTS files to be extracted and searched in AFIX Tracker · Export extracted fingerprint and palm print Images in FBI Standard ANSI/NIST EFTS format · Use a simple e-maillnteriace to transmit EFTS files to other AFIS systems, or save to file - ~ ....., Image Scaling · AFIX Tracker's scaling tool allows scanning In photos of fingerprint or palm print Images or importing directly from a digital camera without knowing the scale of the Image As long as a ruler/scale IS vIsible In the photo the operator can use Trackers Scaling tool to bring the Image qUickly Into 1 1 scale FBI Certified Scanning & Card Printing .. AFIX Tracker provides the ability to utilize FBI Appendix F approved solutions for scanning tenprlnt palm print and latent Images Into the system · AFIX Tracker provides the ability to print FBI Appendix F approved tenprlnt cards AFIX Card BUilder software provides the ability to customize ten print card templates allowing the user to print on their agencys own forms or to print complete custom forms on blank stock Key features and functions of the proposed A FIX Identifier system: (Note that AFIX Verifier IS functionally Identical to AFIX Identifier with the exception of search and search result review features) General · Fully featured minutia-based fingerprint Verification system · Designed to run In Windows 98. Windows ME or Windows NT 4/2000 on a Pentium 3 or Pentium 4- based computer · Networkable and multi-workstation capable (sharing a common database) · Interface Included for connecting to most Ilvescan systems, including IdentlX (OBI, Vlslonics) Crossmatch Heimann and Sagem-Morpho Scanning · Scans standard 1 O-prlnt cards (rolled Impressions and/or plain impressions) · Automatically Identifies location of fingerprint Images dUring card scanning · Allows replacement of poor-quality rolled fingerprint impressions with corresponding slap impressions dUring scanning process · Allows population of fingerprint records from multiple sources including paper cards, efts file import and full tenprint or single-finger live scan Personallnfo/Criminal History · Allows (but does not require) entry of associated personal data and criminal history information, including Originating Agency 10, LocallD/Reference, County 10, State I 0, FBI Reference No. SSN, Active Warrants and Cautions (a total of 53 individual data fields are available) · Up to ten user-definable data fields are available in each of AFIX Verifier®'s information grids, allowing entry of information in non-standard formats · System provides pop-up menu selection of all physical attribute descriptors · Allows query of Biographical grid with search parameters utilizing any of the information entered at enrollment Mugshots/Photos · Capture mugshots directly from USB-attached TWAIN-compliant camera. · Import existing digital photo files Upeg, tif, bmp, pcx) Into biographical records. Fingerprint Processing · Automatically extracts minutia from rolled and/or plain impressions - .~ -..J Verification When a Verification of two fingerprint Images IS performed AFIX Verlfler® provides a stereo screen view for slde-by-slde comparison Provides automatic rotation of compared fingerprint or palm print Images Into Iden!ical orientation · Provides visual linking of matching minutia pOints on compared prints for easy recognition of matching prints When comparison of blometrlC features produces a match score exceeding the match threshold AFIX Verlfler® displays the subjects photo and biographical data Optlorl available to print a time-date stamped verification page showing fingerprint compallson mugsho! and biographical data of subject Identification/Sea rc h · Provides capability to launch search of a target database from two or more (up to al/ ten) fingers captured via the at1ached single-finger live scan device · Displays results of searches In a stereo comparison screen for confirmation by system operator · PrOVides for automatic rotation of compared fingerprint or palm print Images Into Identical orientation · PrOVides visual/inking of matching minutia pOints on compared prints for easy recognition of matching areas · Searches may be limited by use of biographical data (sex, race, etc) Import/Export capabilities · Import fingerprint images with complete minutiae strings from other AFIX Verlfier® systems AFIX Tracker systems or from AFIX Comparator users · Import complete records from Ilvescan systems or EFTS flies · Export extracted fingerprint and palm print Images In FBI Standard ANSI/NIST EFTS format Use a simple e-mail Interface to transmit EFTS flies to other AFIS systems or save to ftle - \wi ....", i AFli Tracker system quotation I 'OlJantlty I ÓescrrptlonU ---------~---------------- --~-~ ----------------------- ---,.--- - ---------- ,----' Unit Price Ext Price AFIX Tracker 442 single user license for Windows 98/ME/NT 4 0/2000/XP -."'----..--------- ----.----..-.---.-- . ----- --.._----~---- --- - .--- S2i 500 S27 500 -- -----....--.-----..------- -.- - -------- ---- -~._.._--- , 2-year AFIX Tracker Support Plan (described In specification below) Dell Dimension 8300 Mini-tower computer system (configuration ------------..--.- ._-----~~------,._------_._---_._._- ------ --------------._~- Incl Incl . .- S2 500 S2.500 ¡ I I i-- . as described below). Epson Perfection 4870 flatbed scanner Epson Stylus CX5400 multi-function device (printer copier i scanner), Maxtor One Touch 250GB external backup drive APC tl Back-UPS ES725 un Interruptible power supply 2 days onslte training - Includes all expenses related to on site ! training (travel, accommodation, meals, mlSC exp) All onsite ! training will be conducted by Certified Latent Print Examiners ¡ I i I -+-----------+ ---- , Incl I I I , ---------' Incl .--- -_1 _~______ : ! ShiPPing costs (computer system and all related hardware) ~-.--~~__l__ ----~-~--------~--.~----..--.--.-~-..---,---_____.i. ' ¡ Startup Database Build - Input extract and edit up to 500 ! ¡ tenprlnUpalm print cards (One palm print card IS the Image of a I i single palm) Conversion of additional tenprlnt or palmprlnt records I , i I I ---+------- -----i--- - -- -J Incl. Incl i --- --- -!neT ¡-----lncTl i IS available at any time f---i [-~_L Total (2 complete AFIX Tracker systems) $30,000 ---~-'"~-- Quote prepared by Scott Howard Date 10 March 10, 2004 This quote is good for up to ninety days from the date issued v .."" -- - ----------~-----_._--,-- - ---_._~.-."._------_._- ------..-.-------- í·---·-···-------·-~~_..___. ____.____.~___._________._.______.___.___________._______~____.___~__._____._._.__________..____.._ __ ¡ AFIX Identifier system quotation --l ---....----.- .- Quant!ty Description I Unit Price i ----i---------It·· I $12.000 I i j f --__ - -- .----..-----------.-.--- ----------. ._--._--_..._---_._._-~~-------------- 3 AFIX Identifier 44 single-user license for Windows 98/NT 3 Incl -- - ---- ----_.._---_._------~--- - ----- -----------+--..------ ..-- , 2-year AFIX Identifier Support Plan (desCribed In specification below) 1 day onSlte training - Inèlude-sallexp-enses-related to onslte-r----·- -incl r I ! training (travel accommodation. meals. miSe. exp) All onslte i ! training will be conducted by Certified Latent Pnnt Examiners I ..---1_______. .__.__+ I Total (3 AFIX Identifier systems - software only) . I --_._-_._---~_._~------~--~~----~---~.~~---~_.._.:....--.-_~-_.~--~--- Quote prepared by Scott Howard Date 10 March 10. 2004 This quote IS good for up to ninety days from the date Issued - --I IrlCl i I I I I $36,000 1 ~ """'" AF IX V erifie r ~Ystem-quotatiOl1~-=-~-=_~~:~-=________~ :-__ -=~=-=-----~---:=--=~~l Quantity Description ! Unit Price' Ext Price I --.--.----. --~--~._---_. _un. --- .---. --.-- . - __ --..-----1 ' 4 AFIX Verifier 44 single-user license for Windows 98/NT I $4000 $16000! ! i -~--------~---------------- ---------~-.__.- -- -+- - 2-year AFIX Verlflel SuppoH Plan (desCribed In specification I Incl below) I ' -' .--.-._---------------.------.------------~---~------------t-~---.~-. 1 r 1 day onSlte training - Includes all expenses related to on site $2000 I ! I training (travel accommodation, meals, misc exp) All onsite i 11'- u I~~;~o~,:'~;~n~:~~~:: ~,~~t~::~~e~'~::n:s~:;:t ':~::~~:~:~he 's; 006 f S8 coo> I ! I i"\F IX Verlfl(:' :s purchasec and ¡rlstai'eo simultaneously w'th AFIX I IldentlLer 0' þ,FiX Trac'\er or If ,t IS Instailed at a curren, AFIX 1- - -I ~j:;;,~~ ;~;t;';:~:u~:: :::t~m and allCClatedha;dwate) - . - ,- I Cd : - - Inci --~-- '(otal (4 AFIX Verifier systems - software Only)t--- ¡--- $16,000 I 4 0/2000/XP 4 -----1 Incl : ----S2 ,OOO~ I I - -- - -----------._------~---- _,_~~__~_.1_.__________ ___ - -..._--- ._.._~ Quote prepared by Scot1 Howard Date 10 March 10. 2004 / ;' ~) ) ( This quote IS good for up to ninety days from the date Issued ..." .~ IAF IX-Ira cke-ri-EI nput-Works tation Q uotat ion- I íÜ-LJa-ntlty- ¡Description - -_._-~------_._---~----- --- --._------ ---- .'------.-- -~'-------~---.--- ---. ----__~___~____~ 0'____ Unit Price Ext Price 2 ~ ----------~_._------_._- AFIX Tracker Input Workstalion LE 4 4 for Windows 2000/XP single user license (software only) $4 000 I $8000 2 -- - ... -----._----~---_._._._--- -.--- Hardware for AFIX Tracker LE system - Dell DimenSion 4600 Mml- S1 500 S3.000 tower cClmputer system (configuration as described below) and rr~d t V,CU,; Epson Periectlon3200 flatbed scanner ----~-----~L 1 day on-site tramlng All on site tra;nlng-"Villb-econ-ducted by I S2000 ÎS20-00j I I : C~e:::e,:~;,:~~;~~;~gm~::'~h" ::"""95 cct7eq,mcd ,I the --tI-CSiT-oC~+-::S2 000>1 [,FIX Trac~e' LE.vcrkstat:on IS purchasec ana 'nstal'ed I ,,'th "FIX Trac~er Or ,f ,t 'c; "'c;!-::Ii~ri ~t· ~ ,-, ,rr'-n' Ii ....." /""\ '\, I' ". ',--_ ·,",-'_C.,·t::0 c::: 0 ',-,'-'I t:,:, I IX TraCker site j -.._--------- i I I --T ! $11 ,000 Total (2 complete AFIX Tracker LE input workstations) --_._---~~--------~------_.- "-_.~-~----.- --_~__J ( '3r 000 Quote prepared by Scott Howard Date 10 March 10.2004 This quote IS good for up to nlflety days from the date Issued v Dell Dimension 8300 Computer System (Included with !\FIX 1 racker system) Dell DlmerlSlon 830CJ Series Operating System Memory Keyboard Mouse Productivity SofM'are Security Software Hard Drive Floppy Drive and Additional Storage Devices CD or DVD Drive MonlJors Video Card Sound Card Spea kers Digital MusIc Digital Photography Dell Media Experience Multi-Media Players Modem Network Interface Limited Warranty, Services and Support Options - - - "-II Pentlum@) 4 Processor with HT Technology 3GHz w/800MHz FSB Microsoft® Wlndows® XP Professional 1GB Dual Channel DDR SDRAM at 400MHz (2x512M) Dell ® OUletkey ® Keyboard Dell"" Optical USB Mouse Microsoft® Office BasIc Edition 2003 Norton Antlvlrus® 2003 12-month SUbsUiptlon upgrade 120G RAID 1 (2 x 120GB SATA HODs) 35 In Floppy Drive Single Drive 48x CD-RW Drive 19 III 1901FP Dell UltrasharpTM Digital Flat Panel Display 128MB DDR GeForce FX 5200 Graphics Card with TV-Out and DVI Sound Blaster Llvel 51 (D) Card with Dolby® Digital 51 capability Dell AS500 Stereo Sound Bar speaker for 1703FP, 1901 FP or 2001FP Flat Panels Dell Jukebox powered by MUSICMATCH Dell Picture Studio. Palllt Shop Pro Trial Photo Album Starter Edition Dell Media Experience TM RealOneTM Player, with 14 day Super Pass trial 56K PCI Data/Fax Modem Dell Gigabit Ethernet 3Yrs Next Business Day On-site Service Dell Dimension 8300 Computer System (Included with AFIX Tracker LE Input Workstations) Dell DimenSion 4600 Series Operating System Memory Keyboard Mouse Productivity Software Security Software Hard Drive Floppy Drive and Additional Storage Devices CD or DVD Drive Monitor Video Card Sound Intel Pentium 4 Processor 28GHz w/533MHz FSB Microsoft Windows XP Professional 512MB Dual Channel DDR SDRAM at 333MHz (2x256M) Dell Quietkey Keyboard Dell™ Optical USB Mouse Microsoft Office Basic Edition 2003 Norton Antivirus 2003 12-month subsCrIption upgrade 80GB Ultra ATA/100 Hard Drive (7200 RPM) 3 5 III Floppy Drive Single Drive 48x CD-RW Drive 19 in 1901 FP Dell Ultrasharp TM Digital Flat Panel Display 128MB DDR NVIDIA GeForce FX 5200 Graphics Card with TV- Out and DVI Integrated 51 Channel Audio - - ~ ..."" Speakers Network Card Limited Warranty Services and Support Option::, Dell AS500 Stereo Sound Bar speaker for 1703FP.1901FP or 2001FP Flat Panels Integrated Intel PRO 10/100 Ethernet 3Yrs On-Site Next Business Day Service Epson Perfection 4870 Scanner · Scanner Tvpe - Flatbed color Image scanner with Digital ICE 1M technology for Frlm and Photo Prints PhotoelectriC Device - Color Epson MatrlxCCD'" line sensor Optical Resolution - 4800 dpl · Hardware Resolution - 4800 x 9600 dpl with Micro Step Drlve™ technology · Maximum Resolution - 12800 x 12800 dpl with software Interpolation · Effective Pixels - 40.800 x 51.600 (4800 dpl) · Color Hardware Bit Depth - 48-blts per pixel Internal, 48-blts per pixel external (External bit depth IS selectable to 48 bits depending on the Image editing software) · Grayscale Hardware Bit Depth - 16-blts per pixel Internal. 16-blts per pixel external (External bit depth IS selectable to 16 bits depending on the Image editing software) · Optical Density - 3 8 Dmax · Maximum Read Area - 8 5" x 11 r (21 6cm x 29 7cm) · Light Source - White cold cathode flourescent lamp · Interface - USB 2 0/1 1 IEEE 1394 \FlreWlre) · Scanning Speed - 4800 dpl high-speed mode Monochrome 169 mseclllne. Full color 169 msec/llne · Reliability - MCBF - 36.000 cycles · EnVIronment Conditions - Temperature Operating 41' F to 95* F (5 to 35'C) Humidity Operating 10% to 80% storage 10% to 85% (no condensation) · Power Requirements - Voltage AC 1 00 - 120V. Frequency 50 - 60hz Power Consumption 24W · Physical Dimensions - Width 11 97" (304mm) Depth 1874" (476mm) Height 528" (134mm), Weight 148 Ib (67 kg approx.) · Warranty - One year limited warranty In the U S and Canada Epson CX5400 Multi-function Printer/Copier/Scanner CX3200 Printer Features/Specs · DURABrite® inks · Maximum Resolution (dpl) - Up to 5760 x 1440 optimized dpl uSing RPMTM on various media · 4-color (CMYK) drop-on-demand Micro Plezo® ink jet technology · Minimum Ink Droplet Size - varable six sizes as small as 3 picoliters · Individual ink cartridges (black. cyan. magenta, yellow) · Monochrome head 180 nozzles, Color head 59 nozzles x 3 (CMY) · Black Print Speed - Up to 22 ppm · Color Print Speed - Up to 11 ppm · Maximum Printable Area - 826" x 1076" (letter size) all margins .12" · Paper Sizes - Letter, legal, executive, user definable from 35" x 35" to 85" x 44" · Maximum Paper Thickness - 027mm · Paper Capacity - Input paper tray 150 sheets. 20 Ib/1 0 envelopes CX5400 Color Scanner Features/Specs · Scanner Type - Color flatbed · Scanner Area - Maximum 85" x 11 7" - - -- - - - '-" "" · Optical Resolution - 1200 dpl · Hardware Resolution - 1200 x 2400 dpl · Interpolated Resolution - Up to 9600 dpl enhanced · Color Depth - 48 bit color CX5400 Standalone Color Copier Features/Specs · Copy Quality - Color Black/White Grayscale Economy Normal Fine Photo · Copy Quantity - 1 to 99 copies · Copy Speed - Up to 15 cpm · Copy Size - Up to A4 (8 5" x 11 7"¡ mirror copy repeat copy 2-up copy CX5400 General Device Specifications · Dimensions - 17 8" x 17 1" x 10" (L x W x H) with trays extended 19 81b (Including Ink cartridges) · Interface - USB 1 1 · EPSON ESC/P Raster. EPSON Remote · 46 dB (A) · Temperature Operating 50c to 95' F (10" to 35° C). Storage -4c to 140c F (-20° to 60° C) · Relative Humidity Operating 20% to 80%. Storage 5% to 85% (no condensation) · Safety Standards UL 1950 with 03 CSA22 2 950 with 03 RFI FCC part 15 subpart B class B. CSA C108 8 class B · Rated Voltage - 120V AC +/- 10% · Rated Frequency - 50 - 60 Hz · Rated Current - 05 Amps (max ) Power Consumption - Approx 23 W (ISO 10561 letter pat1ern-standalone copying) approx 6W (standby) · Standard one year limited warranty mcludmg EPSON Exchange program (U S and Canada only) Maxtor OneTouch 250GB External Backup Drive · Hard drive 3 5 inch AT A with Ultra A T A 133 Interface · RPM 7200 · Cache buffer 8 MB · Interface 1394/FireWire/lLlNK and USB 2 0/1 1 · Average seek time s 93 ms · Sustained transfer rate (maximum) USB 2034MB/sec. FlreWlre 41 MBlsec · Bus transfer rate (maximum) USB 2 0 480MB/see, FireWlre 400MB/see · DimenSions 1 5/8 x 51/2 x 8 5/16 Inches (41 x 140 x 210 mm) · Weight 311bs (138 Kgrams) · AC input voltage 100-240 VAC · Input frequency: 47-63 Hz AC · Operating temperature 5° C to 35cC (41 cF to 95°F) Verifier™ 300 - USB · Resolutions - > 500 DPI ± 1 % · Modulation Transfer Function - 50% at 10 cycles per millimeter at finger platen · Linearity and Rectlllnearlty - Less than one pixel (average) · illumination Uniformity - Less than 50% variation center to corners · Image Area / Platen Size - 1 2" x 12" (30 5 mm x 305 mm) · Output (Digital) - Universal Serial Bus (USB) · Power (Dlg!tal) - 5 V DC (supplied by PC) · Temperature Range - 35T to 100'F íTC to 38cC¡ · Humidity Range - 10-95';'(. non-condensing splash resistant · Weight - 22 Ibs í1 00 kg) ~ "'-' OlrnenSlons ! H x L x \fJ - ¿ x S ~:~' X 2 3~ 53 rv¡¡ x 1~)8 rT!~, x 60 r:m\ Logitech ClickSmart'" 510 Digital Camera · High quality VGA CCD sensor 1640x480! · Built-In rìllcrophone · BUilt-In flash · Self-timer Multi-snap mode (5 oontlnuous shotsl Tripod Socket Stili Image resolution Up to 1 3 megaplxels (1280x960¡ Video capture resolution Up to 320x240 pixels Frame rate Up to 15 frames per second · Estimated for 8MB SmartMedla memory card 120 pictures in 640x480 or 1 3 mega pixels 480 pictures or 40 seconds of video in 320x240 pixels 90 seconds of video In 160x 120 pixels Focus settings Close-up 1 3 feet (40 cm) to 3 feet (91 em) · Distance 3 feet (91 cm) to Infinity · 40-degree field of View. f 2 8 · Still Image resolution Up to 640x480 pixels · Video capture resolution Up to 640x480 pixels · Frame rate Up to 30 frames per second APC Back-UPS ES725VA Battery Backup · capaCity 725VAl450Watts · 8 power outlets 4 battery and surge protection 4 surge protection only · output voltage regulation 115V +/- 5V% (on battery) · frequency range 50Hz to 60Hz +/- 3 (auto-sensing) · 2-year repair or replace warranty Premium Support 2-Year Plan (from date of installation) · All upgrades and new versions of application software · Unlimited technical support calls · All software maintenance updates · Free replacement of lost or damaged Iflstallatlon disks ~ ...." BUDGET NARRITIVE ATTACHMENT "B" CROSS MATCH TECHNOLOGIES ··~s SALES QUOTATION ....., - OUOTE#: SLS0030904 BILL TO: A Phone: SI. Lucie County Sheroffs Office Bobby Gregg -~ 4700 W Midway Rd FtPierce FL 3.tf9ß1 (772) 462-3311 1.,< , , ." SHIP TO: Cross Match TcchnologiGs, Inc. 3960 RCA Boulevard, Suite 6001 Palm Beach Gardens, FL 33410 Phone: 561-622-1650 Fax: 561-622-4278 Website: www,çrossmatch,net '.c; ')\".~ .. - - Company: Contact: Addí~SS: Company Contact: TBD Address: TBo Fax: Email: Website: Phone: Fax: Emaí!: Method: Other (See Note) Oty CMT Part # Description Unit Price Extended 10 1000 Fingerprint System to include FBI/FoLE approved $16.64400 $16.644 00 1 925008 scanner deck (1 OOOdpi), Power Supply and Cables. FireWire Card. Desktop Computer. live Scan Management Software. and first 3 months support (less monitor & printer) 10 1000 Portable Fingerprint System as above with Laptop $17845.00 $1784500 1 925012 Computer, first 3 months support (less monitor & printer) 2 930034-09 10 1000 Warranty Support-9 months Included $000 2 930034-12 10 1000 Warranty Support-12 months Included $0.00 2 930004 First year WrTty Suppt FoLE Submission s/w Included $000 0 930004 Second year Wrrty Suppt FDLE Submission s/w $70000 $000 2 920043 101500 Palm Scanner add-on $7,98000 $15,96000 2 930009 First year Wrrtyfsuppt for 101500 Palm Scanner $1,40000 $2,80000 0 930009 Second year Wrrtylsuppt for 101500 Palm Scanner $1,40000 $000 1 925017-10 Integrated Steel cabinet with TS monitor $4,19500 $4,19500 1 900062 FBI Approved NetvJork Printer with Duplex Printing--for FBi $2,84100 $2,84700 Criminal Cards 2 930012 Florida Installation and rOLE Imp!ementation $50000 $1,00000 2 930013 1 Full Day training Florida $500 00 $1,00000 2 900031 Standard ID1000 supplies kit 10 pads. 3 bx wipes 1 sprf btl $15000 $30000 .¡ 925050C Child 10 De!ux add-on with case 3,85000 $3,85000 4 920062 Verifier 300 USB $46000 $1,84000 1 426002-850107 Store and forward hardware and software est.$15.000 $16,00000 OPTIONS 850085 Demographic interface software for existing Cottrell JMS est $5000 ? "\ software 930005 Wrrty/suppt for Demographic interface $1200/y. ? Subtotal: 84,281.00 Pricing: o Standard o State SpeCific OGSA Sales Tax: o Non Exempt o Exemat Sales Tax if Tax Exempt Certificate Shipping NfC FL Contract Payment Terms: Other o New Customer o Credit Card o \l/ire Transfer o Net Terms o Current Cu~;t0mel TOTA.L: $84,281.00 ..... { Ship to address must be a complete direct m;¡iling address with telephone contact} Site Survey: D COil!piete o Expected Comph:tian; $' i()O ,ø ~ <69 ~.J; 1·(;0 3 systems installed at two locations/training days. JMS interface may not be needed if EFT file format is used by Cottrell. Notes: Quota Presented By: Scott Clinton Date: 31'9/2004 Accepted .- ~ ..." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program G. Conditions of Acceptance and Agreement Conditions of agreement requiring compliance by units of local govern ment (subgrant recipients), implementing agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 16 of this section. 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide and Byrne Program Guidance Document as well as Florida laws and regulations including the Florida Administrative Code Chapter 110-9, Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program. 2. Allowable Costs a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State And Local Governments and federal OMB Circular A-a7, "Cost Principles for State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational Institutions ". b. All procedures employed in the use of federal funds for any procurement shall be according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular A-11 0 and Florida law to be eligible for reimbursement. 3. Reports a. Project Performance Reports (1) Reporting Time Frames: The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "originar' project period, additional Quarterly Project Performance Reports shall be submitted. Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in sanctions, as specified in item 16 of Section G, performance of Agreement Provisions. (2) Report Contents: Performance reports must include both required sections, the quantitative response (in response to specific objectives and measures) and the qualitative narrative. The narrative must reflect on accomplishments for the quarter, incorporate specific items specified for inclusion in performance measures, and also identify problems with project implementation and address actions being taken to resolve the problems. b. Financial Reports (1) The subgrant recipiént shall have a choice of submitting either a Monthly or a Quarterly Financial Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days after the end of the reporting period. In addition, if the subgrant award period is extended, additional Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the subgrant termination period. Such claim shall be distinctly identified as ''fina'''. (2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient shall submit either monthly or quarterly claims in order to report current project costs. Reports are to be submitted even when no reimbursement is being requested. (3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit. FDLE Byrne Formula Grant Application Package Grant Application - ~ ..., Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program (4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. (5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Item 10, Program Income.) c. Other Reports The subgrant recipient shall submit other reports as may be reasonably required by OCJG. 4. Fiscal Control and Fund Accounting Procedures a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by OCJG. b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and federal Office of Management and Budget's (OMB) Circulars A-21, A-87, and A-11O, in their entirety. c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient. 5. Payment Contingent on Appropriation The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual appropriation by the Florida Legislature. 6. Obligation of Subgrant Recipient Funds Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the termination date of the subgrant period. Only project costs incurred on or after the effective date and on or priorto the termination date of the subgrant recipient's project are eligible for reimbursement. 7. Advance Funding Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant recipient upon a written request to the Department justifying the need for such funds. This request, including the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to the first request for reimbursement. Justification should address a 30160/90-day need for cash based on the budgeted activities for the period. 8. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds. 9. Travel and Training a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written approval from the Department for reimbursement of training costs and related travel prior to commencement of training, if the specific training was not listed in the approved budget. Subgrant recipients shall obtain written approval from the Department for reimbursement of travel costs for field trips that were not listed in the approved project description and bUdget. b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.061, Florida Statutes. c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida Statutes. FDLE Byrne Fonnula Grant Application Package Grant Application '-' - ....., ~ '-' Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant ProQram 10. Program Income (also known as Project Generated Income) Program income means the gross income earned by the subgrant recipient during the subgrant period, as a direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206- Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management Improvement Fund) 11. Approval of Consu ltant Contracts The Department shall review and approve in writing all consultant contracts prior to employment of a consultant when their rate exceeds $450 (excluding travet and subsistence costs) for an eight-hour day. Approval shall be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's approval of the subgrant recipient agreement does not constitute approval of consultant contracts. 12. Property Accountability a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its useful life or request Department disposition. b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the OJP Financial Guide, U.S. Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11O. This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration of this agreement. 13. Ownership of Data and Creative Material Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments, or the federal OMS Circular A-110. 14. Copyright The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: a. The copyright in any work developed under an award or subaward, and b. Any rights of copyrightto which a subgrant recipient orsubrecipient purchases ownership with support funded under this grant agreement. 15. Audit a. Subgrant recipients that expend $500,000 or more in a year in Federal awards shan have a single or program- specific audit conducted for that year. The audit shall be performed in accordance with the federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number, award amount, contract period, funds received and disbursed. When applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor General. b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be complete, the submitted report shall include any management letters issued separately and management's written response to all findings, both audit report and management letter findings. Incomplete audit reports will not be accepted by the Department and will be returned to the subgrant recipient. c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The IPA shall be either a Certified Public Accountant or a Licensed Public Accountant d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the FDLE Byrne Formula Grant Application Package Grant Application '-" ...., Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program audit report in instances of noncompliance with federal laws and regulations. e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its designee, upon request for a period ofthree (3) years from the date the audit report is issued, unless extended in writing by the Department f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exemptfrom the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification, which can be in the form of the "Certification of Audit Exemption" form, shall be provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is exempt This notice shall be provided to the Department no later than March 1 following the end of the fiscal year. g. If this agreement is closed out without an audit, the Department reserves the right to recover any disallowed costs identified in an audit completed after such closeout h. The completed audit report or notification of non-applicability should be sent to the following address: Florida Department of Law Enforcement Office of Criminal Justice Grants 2331 Phillips Road Tallahassee, Florida 32308 16. Performance of Agreement Provisions In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient, the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems appropriate including withholding payments and cancellation, termination, or suspension ofthe agreement in whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services satisfactorily performed prior to the effective date of such sanction. 17. Commencement of Project a. If a project has not begun within sixty (60) days atter acceptance of the subgrant award, the subgrantrecipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a revised project starting date. b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant recipient shall send another letter to OCJG, again explaining the reason for delay and request another revised project starting date. c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterany terminate this agreement and re-obligate subgrantfunds to other Department approved projects. The Department, where warranted by extenuating circumstances, may extend the starting date of the project past the ninety (90) day period, but only by formal written amendment to this agreement. 18. Excusable Delays a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of any failure in performance of this agreement according to its terms (including any failure by the subgrant recipient to make progress in the execution of work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient. Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the control and without the fault or negligence of the subgrant recipient b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure arises out of causes beyond the control of subgrant recipient and consultant, and without fault or negligence of either ofthem, the subgrant recipient shall not be deemed in default, unless: FDLE Byrne Formula Grant Application Package Grant Application \w' "wII Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram (1) Supplies or services to be furnished by the consultant were obtainable from other sources, (2) The Department ordered the subgrant recipient in writing to procure such supplies or services from other sources, and (3) The subgrant recipient failed to reasonably comply with such order. c. Upon request ofthe subgrant recipient, the Department shall ascertain the facts and the extent of such failure, and if the Department determines that any failure to perform was occasioned by one or more said causes, the delivery schedule shall be revised accordingly. 19. Extension of a Contract for Contractual Services Extension of a contract for contractual services between the subgrant recipient and a contractor (which indudes all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the same terms and conditions set forth in the initial contract. Only one extension of the contract shall be acceptable, unless failure to complete the contract is due to events beyond the control of the contractor. 20. Written Approval of Changes in this Approved Agreement Subgrant recipients shall obtain approval from the Department for major substantive changes. These include, but are not limited to: a. Changes in project activities, target populations, service providers, implementation schedules, designs or research plans set forth in the approved agreement; b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the total approved budget and the transfer is made to an approved budget item; or, c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the Department. Transfers do not allow for increasing the quantitative number of items documented in any approved budget item, j. e., increasing the quantity of equipment items in Operating Capital Outlay or Expense categories, or staff positions in the Salaries and Benefits category.) d. Under no circumstances can transfers of funds increase the total budgeted award. 21. Disputes and Appeals a. The Department shall make its decision in writing when responding to any disputes, disagreements or questions of fact arising under this agreement and shall distribute its response to all concerned parties. The subgrant recipient shall proceed diligently with the performance of this agreement according to the Departmenfs decision. b. If the subgrant recipient appeals the Departmenfs decision, the appeal also shall be made in writing within twenty-one (21) calendar days to the Department's derk (agency clerk). The subgrant recipienfs right to appeal the Departmenfs decision is contained in Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-106.1 04, Florida Administrative Code. Failure to appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statutes. 22. Conferences and Inspection of Work Conferences may be held at the request of any party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege of visiting the project site to monitor, inspect and assess work performed under this agreement. 23. Access To Records a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records ofthe subgrant recipient, implementing agency and contractors for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of Justice Common Rule for State and Local Governments. FDLE Byrne Formula Grant Application Package Grant Application ~ ....., Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the subgrant recipient or its contractor in conjunction with this agreement. 24. Retention of Records The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date of the final financial statement and be available for audit and public disclosure upon request of duly authorized persons. 25. Signature Authority Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the authority to request changes to the approved agreement. The prior mentioned individuals have authority to sign or make amendments to the Sole Source and the ADP Justification forms. The Project Director has authority to submit requests for approval of specific travel, Financial and Performance Reports, with the exception of the Closeout Package, which also requires the signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee. 26. Delegation of Signature Authority When the authorized official of a subgrant recipient or the implementing agency designates some other person signature authority for himlher, the chief officer or elected official must submit to the department a letter or resolution indicating the person given signature authority. The letter indicating delegation of signature authority must be signed by the chief officer or elected official and the person receivíng signature authority. The letter must also specify the authority being delegated. 27. Personnel Changes Upon implementation of the project, in the event there is a change in Chief Executive Officers for the Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing with documentation to include appropriate signatures. 28. Background Check Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply. a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for 15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline; and aU persons working under contract who have access to abuse records are deemed to be persons and positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S., using the level 2 standards set forth in that chapter. b. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background investigations as a condition of employment and continued employment. For the purposes of the subsection, security background investigations shall include, but not be fimited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. (1) Any person who is required to undergo such a security background investigation and who refuses to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment in such position or, if employed, shall be dismissed. (2) Such background investigations shall be conducted at the expense of the employing agency. When fingerprinting is required, the fingerprints of the employee or applicant for employment shaD be taken by the employing agency or by an authorized Jaw enforcement officer and submitted to the Department of Law Enforcement for processing and forwarding, when requested by the employing agency, to the United States Department of Justice for processing. The employing agency shall reimburse the FDLE Byrne Formula Grant Application Package Grant Application - '-'" '--' Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program Department of Law Enforcement for any costs incurred by it in the processing of the fingerprints. 29. Drug Court Projects a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office, program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700. b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient agrees that drug court programs funded with this award shall collect and maintain follow-up data on criminal recidivism and drug use relapse of program participation. The data collected must be available to U.S. DOJ and FDLE upon request. 30. Overtime for Law Enforcement Personnel Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department of Justice encourages consultation with all allied components of the criminal justice system in the affected jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased court dockets and the need for detention space. 31. Criminal Intelligence System a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3701, etseq., as amended, use those funds in conformance with the privacy and constitutional rights of individuals. b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR Part 23 _ Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this agreement. c. This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and does not meet Act and federal regulation criteria, they must indicate when they plan to come into compliance. Federal law requires a subgrant-funded criminal inteUigence system project to be in compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient is responsible for the continued adherence to the regulation governing the operation of the system or faces the loss of federal funds. The Department's approval of the subgrant recipient agreement does not constitute approval of the subgrant- funded development or operation of a criminal intelügence sY$tem. 32. Confidential Funds A signed certification that the project director or the head of the Implementing Agency has read, understands, and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's Financial Guide is required from all projects that are involved with confidential funds from either Federal or matching funds. The signed certification must be submitted at the time of grant application. 33. Equal Employment Opportunity (EEO) a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H. b. The subgrant recipient and the implementing agency agree to certify that they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated, implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to entering into this agreement This certification is a material representation of fact upon which reliance was placed when this agreement was made. If the FDLE Byrne Formula Grant Application Package Grant Application - ~ ...." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program subgrant recipient or implementing agency meet Act criteria but have not formulated, implemented and maintained such a current written EEO Program, they have 120 days after the date this agreement was made to comply with the Act or face loss offederal funds subject to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq. (Reference Section 803 (a) ofthe Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance Information). c. Any subgrant recipient or implementing agency receiving a single grant award for $500,000 or more OR an aggregate of grant awards for $1,000,000 or more during any 18 month period in federal funds, must have approval of its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to FDLE, for submittal to the U.S. DOJ, OCR for approval. The submission shall be in both paper copy and electronic format. If the U.S. DOJ, OCR has approved an agency's EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval is more than two years old, an updated Plan must be submitted. d. In the event a Federal or State court of Federal or State administrative agency makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs. 34. Americans with Disabilities Act Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination by public and private entities on the basis of disability and requires certain accommodations be made with regard to employment (Title I), state and local government services and transportation (Title II), public accommodations (Title III), and telecommunications (Title IV). 35. Immigration and Nationality Act No pUblic funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act (UlNA"). The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant recipient of the employment provisions contained in Section 274A( e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. 36. National Environmental Policy Act (NEPA) a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following new activities whether or not they are being specifically funded with these subgrant funds. That is, it applies as long as the activity is being conducted by the subgrantee or any third party and the activity needs to be undertaken in order to use these subgrant funds, (1) New construction; (2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National Register of Historic Places or (b) located within a 1 DO-year flood plain; (3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; and (4) Implementation of a new program invoMng the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments. b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that funded program or activity. FDLE Byrne Formula Grant Application Package Grant Application '-"" ......, Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program 37. Non-Procurement, Debarment and Suspension The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR, Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipientto certify it shaH not enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by the Department 38. Federal Restrictions on Lobbying a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall file the most current edition of the Certification And Disclosure Form, if applicable, with each submission that initiates consideration of such subgrant recipient for award of federal contract, gran~ or cooperative agreement of $100,000 or more; or federal loan of $150,000 or more. b. This certification is a material representation of fact upon which reliance was placed when this agreement was made. Submission of this certification is a prerequisite to entering into this agreement subject to conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to file the required certification is subject to a civil penalty of notless than $10,000 and not more than $1 00,000 for each failure to file. c. The undersigned certifies, to the best of his or her knowledge and belief, that: (1) No federally appropriated funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any federal loan, the entering into of any renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. (2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting to influence an officer or employee of congress, or an employee of a member of congress in connection with this federal contract, grant loan, or cooperative agreement, the undersigned shaD complete and submit the standard form, Disclosure of Lobbvino Activities, according to its instructions. (3) The undersigned shall require that the language of this certification be included in award documents for aU subgrant awards at all tiers and that all subgrant recipients shall certify and disclose accordingly. 39. State Restrictions on Lobbying In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this contract. 40. "Pay -to-Stay" Funds from this award may not be used to operate a "pay-ta-stay" program in any local jail. Furthermore, no funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon as offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine Laboratories If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with this condition, which provides for individual site environmental assessmentlimpact statements as required under the National Environmental Policy Act. a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental, health and safety laws and regulations applicable to the investigation and closure of clandestine methamphetamine laboratories and the removal and disposal ofthe chemicals, equipmen~ and wastes used in or resulting from the operation of these laboratories. FDLE Byrne Formula Grant Application Package Grant Application ~ ..""", Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse health, safety and environmental impacts to (1) the law enforcement and other governmental personnel involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest. Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety and environmental impacts from any of clandestine methamphetamine operations funded under this award, it will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding to include funding, as necessary, beyond that provided by this award; and (3) implement these protective measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may implement these protective measures directly through the use of its own resources and staff or may secure the qualified services of other agencies, contractor or other qualified third party. 1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure or closure if of clandestine methamphetamine laboratories; 2. Provide Occupational Safety and Health Administration (OSHA) required initial and refreshertraíningfor law enforcement officials and other personnel assigned by the subgrantee to either the seizure or closure of clandestine methamphetamine laboratories; 3. As determined by their specific duties, equip personnel assigned to the project with OSHA required protective wear and other required safety equipment; 4. Assign property trained personnel to prepare a comprehensive contamination report on each closed laboratory; 5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment, and contaminated materials and wastes from the site(s) of each seized clandestine laboratory; 6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly licensed recycling facilities; 7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately above in order to ensure proper compliance; 8. Have in place and implement an inter-agency agreement or other form of commitrnentwith a responsible State environmental agency that provides for that agency's (i) timely evaluation of the environmental conditions at and around the site of a closed clandestine laboratory and (ii) coordination with the responsible party, property owner, or others to ensure that ant residual contamination is remediated, if necessary, and În accordance with existing State and Federal requirements; and 9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or have immediate access to, qualified personnel who can respond to the potential health needs of any offender(s)' children or other children present or IMng at the seized laboratory site. Response actions should include, at a minimum and as necessary, taking children into protective custody, immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up medical tests, examinations or health care. 42. limited English ProfICiency National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance to assist agencies to comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov, or by contacting OJP's Office for Civil Rights at (202) 307-0690, or by FDLE Byrne Fonnula Grant Application Package Grant Application ~ ...., Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram writing to the following address: Office for Civil Rights Office of Justice Programs U.S. Department of Justice 810 Seventh Street NW, Eighth Floor Washington, DC 20531 FDLE Byrne Formula Grant Application Package Grant Application - --- ~ ....., - - ~ -..-. ~ ...." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Program SUBGRANTEE CERTIFICA TION I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . . (Select one of the following): L-Meets Act Criteria _Does not meet Act Criteria I affinn that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Subgrant Recipient meets these criteria, it must fonnulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affinn that the Subgrant Recipient. . . (Select one of the following): -X-Has a Current EEO Plan _Does Not Have a Current EEO Plan Has included a copy of the current approval letter from the US DOJ I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days after a subgrant application for federal assistance is approved or face loss of federal funds. Signature of Subgrantee Authorized Official Type Name: Paula Lewis Title: Chairperson, St. Lucie County Commissioners Subgrant Recipient: St. Lucie County Board of Commissioners Date: FDLE Byrne Formula Grant Application Package Grant Application - ------ "-' """"" Application for Funding Assistance Florida Department of Law Enforcement Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram IMPLEMENTING AGENCY CERTIFICA TlON I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime Control and Safe Streets Act of 1968 as amended, that this Implementing Agency. . .(Select one of the following): x Meets Act Criteria _Does not meet Act Criteria I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a written EEO Plan relating to employment practices affecting minority persons and women. I also affirm that the Implementing Agency. . . (Select one of the following): x Has a Current EEO Plan Does Not Have a Current EEO Plan Is Included in the EEO Plan of the Subgrant Recipient. Has included a copy of the current approval letter from the US DOJ I further affirm that if the Implementing Agency meets the Act criteria and does not have a current written EEO Plan, federal law requires it to forrlwlate, implement, and maintain such a Plan within 120 days after a subgrant application for federatassišfance is approved or face loss of federal funds. ,~ //,/' ,/;¿/ ,..><;/, ,;>",...-~ /. ~~~~_._- ,'.' - ';'~'/ Signatôre of IrrrP1ementing Agency Authorized Official Type Þ'ame: Ken J. Mascara Name of Subgrant Recipient: St. Lucie County Board of Commissioners Name of Implementing Agency: St. Lucie County Sheriff's Office Title: Sheriff . Date: ,/~ ~~ ~¥-' .. /". .I ¡ FDLE Byrne Formula Grant Application Package Grant Application .......... - ....... ........ ~ ..." Application for Funding Assistance Florida Department of Law Enforcement Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program H. Signature Page In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duly authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of Florida Department of Law Enforcement Office of Criminal Justice Grants Signature: Typed Name and Title: Clayton H. Wilder. Community ProQram Administrator Date: Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representative) Typed Name of Subgrant Recipient: Sl Lucie County Board of Commissioners Signature: Typed Name and Title: Paula Lewis, Chairperson Date: Implementing Agency Official, Administrator or Designated Representative Typed Name of Implementing ~~e/n~t. Lucie County Sheriff's Office ~~ /;7~ " ,,~-r """'- .~, _/ ' ,,- : Signature: 4:::ê~'~> ~/''''''_.._.J /" /-..~/ Typed Name af)s.vfitle: Ken J. Mascara, Sheriff Date: /~%~ ~ ~V~- ¥ . / // / 1=0' 1= Rum.. 1=nrmll':O r.r:ant IJ nnli"..tinn P:ork:on.. t::rsant .4nn í~::Jtínn -- - -......-- -.,. '-wi COMMUNITY SERVICES MEMORANDUM # 04-67 TO: Board of County Commissioners FROM: Beth Ryder, Community Services Director øtJ- SUBJECT: Application of the Drug Control and System Improvement Program (Edward Byrne) Grant for FY 2004/05 DATE: June 1, 2004 On May 11, 2004, the Board authorized the Chairman to sign the Certificate of Participation for the Federal Drug Control and System Improvement Program which awarded $212,945 for all law enforcement units in St. Lucie County. The Port St. Lucie Police Department will be using the grant funds for Community Crime Prevention/PAL Expansion II; the Ft. Pierce Police Department for Gang Abatement & Reduction IV, and the St. Lucie County Sheriff's Office for Records Enhancement Program, Phase 11/ - Jail Management System. All three agencies will provide the required 25% match. STAFF RECOMMENDATION: Staff recommends the approval of the submission of the grant application, authorization to accept the grant and authorization for the chairman to sign all documents necessary for the grant. \. '-" ..""", 51. Lucie County INTERNATIONAL A~ AGENDA REQUEST ITEM NO. C-5 -A DATE: June 1,2004 REGULAR [ ] PUBLIC HEARING [ CONSENT [ X ] PRESENTED BY: Paul Phillips TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Airport SUBJECT: Design and Construction - Airport terminal air-conditioning system replacement BACKGROUND: Recently, the air-conditioning system at the airport terminal building has required weekly repairs due to the age of the unit. According to Central Service, the air-conditioning equipment is over 20 years old and needs to be replaced immediately. This agenda request allows the airport to use $50,000 of airport reserve funds for the design and replacement ofthe airport terminal air-conditioning system. This agenda request also allows the airport to prepare and advertise for an Invitation for Bids (IFB) for a contractor to replace the system. After the bids are received, the airport will present the IFB tabulation to the Board for authorization to award the bid. Funds of$50,000 will be made available from the airport reserve account to cover the costs ofthe airport terminal air-conditioning system replacement. FUNDS AVAILABLE IN ACCT#: Design funds of$3,800 and construction funds of $46,200 are in the Airport's Reserve Account (140-9910-599300-800). Design funds of$3,800 will be made available in Airport Consulting Engineering (140-4210-563005-400) PREVIOUS ACTION: n/a RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Capital Request Form CAP04-087 for $50,000 for the replacement of the air conditioning system at the Airport Terminal Building, and approve Work Authorization No.4 with Sims Wilkerson Engineering, Inc. in the amount of$3,800 for the design ofthe air-conditioning system replacement, and to authorize Permission to Advertise for bids for the replacement ofthe air-conditioning system at the Airport Terminal Building at St. Lucie County International Airport. !XAPPROVPr\ r lr\FNTFD [ ]OTHER Approved (5-0) COMMISSION ACTION: Reviews & Approvals . ~ County AttorneY:~OMB~purChaSing . }Ø' Originating Dept: . Other: Other: Finance:(Check fì opyon, if applicable) ~ ." ::¡ » , i ." ;u m o ~ Q "U o . >. 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"tJ ;:u o f... m o ~ en c: s: s: » ~ "" """" WORK AUTHORIZATION NO.4 Engineering Services C03-02-222 St. Lucie County International Airport Customs and Immigration Building - Terminal Building Air Conditioning System Replacement Pursuant to that certain Agreement Between County and Engineer for Continuing Professional Engineering Services (the "Agreement") between S1. Lucie County (the "County") and Sims Wilkerson Engineering, Inc., (the "Engineer") dated February 25, 2003, hereby agrees to provide professional engineering services under the terms and conditions set forth in the proposal, attached hereto and made a part hereof as Exhibit "An. IN WITNESS WHERE<?F. the County artpe 1=I1gineer have executed this Work Authorization, effective this d--1 day of ~,2004. I WITNESSES (' !' ~... ,., .. ''''..........~.. ~ . . J ...... ...... ./ ...~¿'..../ ¡,t.......- (,,_,,/ i'- ''-...- _\., '. \/ '.,/" . TV COMMISSIONERS TV, FLORIDA Ch~-{(. JuJ&a6 ADMINISTRATOR ((jITNESSES::!f-L Ojmffl m¡m1l6 C1luJLQ~ SIM BY: Print Name: A..W~~ ~ Title: ~\~'?Ã\- . : Apr 20 04 09: 55ð AIRPORT 772 462 1718 p.2 ~ .., S!MS WIl.I<ER'SO'l £N6 Fax:40751J52399 Mar 8 2004 15=52· ~.p2 _J . SiiïJs-Wilkerson Eïïgiñeering; Iitc~ MEMORANDUM Man:h-8,.2004. To: from: . Robert Ettswold St:. J.:.ücië·Cöunty: Ga.ty A:,·WíImSÖD.PE·~ St. Lucie Coouty 1nt~onal.Aj~n C'üstöms.aßd·IóüDipioo-BUildiÄg. Taminal BuiJding Air Omditiooiug Systems Rcplaa:œcnt- Referel1cc: Subject: Proposal (Second RuisiOD) . BackgrOWld 1} St. LUë.ï~COOiity(SLCFüiÇ Cliaot. will-eDgilge ·S:ims WilkersOD-·Engiøc:eñng. mi::. (SWE) the EogÍD.c:cr. to provide profcssioaal engineerins desigD services as outIiocd below;·-· 2) The air cooditioning sYSIc:mS for the above referenced buildings are at the end of their usefuflife and needlo b~ n:piaced: Scope of Work 1 ~ CUStOmS aœ-QìiúgF.itioR Building- a) The existing air conditioning e:quipmcot is (I) be replaced with new. bYThn}'stem~ are¢I1ttClii1ÿ:èO~u.:..sißg}iwDc: forthc cnlire-buildil!lr- "[bc- ! system should. be r~gQred and converted to variable: air volume to allow SOØ1C CODttol of indi~aI zones-: . 2) TmninaI Bui1ding a) Thc.exiStii1g: _ ~cc¡uipmentjs-t~~n:placed:- . 3) COOSbUl:tion documetus .e: n:quired for penmt application aJtd. competitive biding. ~~oc:~7:Ii.ofUi$ïiri¡µ}I~cquipmeDt. 2) Preparaåon of selective dcmolitioa draV#ÍDgs for SystcJDS diIccdy impacted. by the proposed work. 3}- lIèatíng... venù1ãï:ion ao£air-~ngsystc:ms -desiglt iDcludiDg. pro.i$ioirs-Cor-. VeutilahOl1 with outside air, tQilet exhaust. and modifications and additions of air condiûoDÍng.:eqnipment.:m.d s.;Stems.witliiiitk space.... \ 4) Preparation of the P:qoiæd energy code submittal. . 5) PowC( systems design· ÌDGI~'·COÐIæCtÌD~(o· We· buì1diög. ¡:IOwa ~ modifICatioøs or additions [0 the disuibution system and c:oooec:tiOIJ eo eqaipmem. 6)- . Fiæ alann-cksigo. for ~. additien -ID-the bWdint fire- aivœ-systena. to-~JDJDQdate the improvemcnrs. 7) Bid period services inclu.dinc ioterpretation of th~ cœmuctioo dortl.....~ response to contractor questions and !be jssuing of clarifications to the COD$o:uctiOD dOCUlllenIS. J ]$55 Ho_Ullra.ach·Road. Suite: A-I .-W-_uJ>m:.FJarid. 327&9 - (407)1S4S.t~ -FAX (401)'6tS"2399 2'cl tototot 29to Z¿¿ SaO!^JðS I~J~uaJ ~S1 :80 ..0 OG: Jcf~ ,:Apr 20 04 09:55a AIRPORT 772 462 1718 p.3 '-' ....., SIttSblR.-iŒRSON £~ ·Fð)E~39')-· .Jotar -8~ ··,:}£.53 ..p~ Src-lÌIiStri1C1Íooperiöd ~ iøcluding review ofcontrador submittals, rcsponse-tO,. conttactoc request fur infocœatioa and periodic sire visits during COIl$uuctìon for the: . œvic.w of"1bc·~ttadöt's gencnrëömpIiãiK:e widi thë eoostnx:iion doCume:nts" Basis of Compca.satåoa I} For basic ~ as defined above: a) Customs and Immigration Building . i) Fad4m~öl15 ii) Constroctioo documcnts iii) C01lSU\A.t)Oß period "S"ervices iv) Subtotal v) ExpeÞses.... vi) ToraJ b) Tmniøal B~. i) FJeld jgvcstigatiODS $400 . ü)ColWlUC1ioo doc:umœ&s SZ;ZOO üi) Coostructioo pcriodserviccs $800-. jv) Subtotal . $3.400 ,,} ExpeIISC:S ~. vi) Total $3.800' . c) Gr4UIdlOtal' Sl1,900 \ 2} Expenses for travel, toag distaøœ tdqtMDe, plottio&, priutiøg, shipp~ .1Id . ddivuy aæftduded 4bv".. ..aI-wiltDDtbe. biDed.--¡ 3) For addiliop] services as defined below. (he client' may request.. Jump sum fee· proposal or authorize diëwod:ïö proöeecrwii1ÏC:ompeoS"'~ion ba5ed on the actual hOUlS required biDed at tbe EngiDecr's CUI1'eDt publisbed hourly rateS. $800 ' $5.400 $1.100. . $1,400 -, ~: S8.IOO~ OptiOuaJ Additiôaal Ser'm:cs 1) Mcetinp at the Oient's office during design Of meetings with the authority baving jutisdictioa fur- cxpediting u.: pemüuing process. 2) Analysi:s of CÄÍSÒJ1g air conditioniDg equipment capacity. life cxpectancy or w:ntilatioø-k'f¡cl 3}·· AnaJy$i$ oCatiemaó.vësYSlCJl'lS sucliiiŠ~ s)~or air coaditioniog systems. 4) Design of plumbing systems modificaåons including. fixture and equipIDCDt selection and spccificaóoo, piping -lap1t."'siziøg--mc1-nscnliagrams -Cor: tœ Sâiiìta(y md " dOl11CSlic"WllfO" systemS.' 5-) Plumbing·dëSijiï fOrldtè&eDS. bats. laboratories. DI' 0Iher spccia1ry occupøncy-' 6) F..re protecåon sprinldet" dcsiga iacludiog layout of sprinkb heads, piping desièn and bydratt1icca1~. . 1) Computer room fire sUppression system design_ S) Specialty air oonditiöiïiDg sySlem dësigD. for·pïocesses or iDtease computer loads. . 9) Specialty exba~t system cksigns for grease ~aI. processc:s. smoke removal or fume hoods~· iOYLightinc design for the: space. 13SS Ho-n Braødt1tmtt..Suitt:'·A" 1 -Wimcrtt.Itd'1orida-ma9·· t«l1)·6&S-t3!i6·· fAX (407) 64S-~ e-d vir?! ZSfr ZLL sao~^...as t~...~ua3 eSl:eo 10-0 OZ Jd~ Apr 20 04 09:55a AIRPORT 772 462 1718 p.4 ~ ...., Slt1S ~IU<ERSOI't£Mj --F.."u4tT7645?399 . --t1ir -iV2004i5:53 f:.=û4 ll)Design for a new uûlitycompany service to tbe bwlding or J'CCOnfiguration of tb~ buildmg't' main ~iZibuúim·tò· accommodate increases in the Space etectritaJ-po~cr capacity. 12) Emergc:Dcy power systems design including gmcrator or U1ÚntenuptibJe power systems. 13"JYtëparatioll oem dt.ciñcaI OVemHIen¡ protc::ctive device coordination study _ ; 14) Design of raceways and conduits far systems. 15) Tclu.........M n.hhnn· S ~fèms .di:Sign. ilicfûdiäg wiring,· le.nnioarions, hubs aDd t1tility service coordiøaÙoo. 16)1DcoIpOmion of eontractor as·-t"mt·orm:oflhlmwii1g msbipS into tbe(:oosbucñon documents either foe æcord dnwiags or for resubmission to the authoxity ha'Yiag : jurisdictioo. f7} VaJuc:.engineeriog or CO$( n:ductioD aaãlysis and drawing modifscations. LinütätiöPS. aDóEXdusions. l)W-ork ·óÌ1tSi4ë öfdii di::Diised pæmiscs is DOt iI1cIoded with tbt exa:ption of electrical service to the space and the design of JOOf-Ø1OI1ßted air conditiol1Íng equipment. 2}· ·}t· is ·asswnod lhA'ad£qwIo:" capacity èXÏštS fõr '-tater, sewer, spriJdder and ftrC alann ..~ for the proposed tœant improvements and f1tat DO modificatioDs to the buiJding . systems-will-bc required:·-·· 3) No coSt estimatÙlg is to be provided. 4) No design for or inçorpor.ttioo of seQlÒty systems is anticipated to be rcquiIed and nODe is included. J 05) If changes that affect the mechanical and electrical design occur witbin five working days ofthe Ûlteadeð submiuion, eJtetWoD of the mbmission date wiu be requimt. 6) Modificatioos to the dmwiogs after the permit applicaùon to accommodate changes or additions -will need to be c:onsidemd acldiliooaJ !ervia:s. ItetÞ$ to be Øraisbed by the Clieat 1)·· EtctroliH: bài:ipoim4 fi}ësm AutÐCAD Of DXFfOnnaL 2) Two s~ of coordiaanoa and plVgl'CSS printings of other dcsign discipline drawings. 3} Designate asingJe poÎDtof ·cootact·fore2dl"project withdíe authority to traœmit 1 insàUct.Íon. receive infQl1IJ.atÏon. interpret and define policy and make decisions witti · respect to"mak:rialŠ, s]'$Iems and equipment relative to the consultant's se.-vices. Terms BOd Coaditioos l} Invoices. far se¡-viccs lCodcœd axe preparÇd monthly and aœ due and payable within .: thiny (30) days !rom date of the ÍI1vo.åœ.. Past due statemøts sba1l iDelude interest from·t1rdaæ·otinvoitc aL a: c:òiDpouodï'aië of one :md one-h;df (1-112) percçnt per moD~. . 2). Payments to ~ ~ Iball.DOl be widIbdd;,. postponed or xnacre contingent 00 the: conslrUclÍoo. completion or 5UCttSS of the project or upon œœipf by the Oient of" ¡ offsetting reimbursement or credit from other panics causing Additional. ~ or' ! expenses. No witbh~di.ogs. deduc:tion$ or offsets IibaÐ be made from the Engiaeet's J compeD5a1Íon foc auy reason wW:ss.tbe EJ1giøeel has been fooed·ta-be legally liable for such amOUnts. ! ; , 155S u..wdUkanm~" SW& A-i ·9f"lftIer Parle. f'loñdd278'J .'(4G1) 64~tS66. fAX (401) 645-:2399 ~'d t-~trl Z9tr Zl..¿ S;~Ol^...as 1~...·~ua3 ~SI :8.0 PO OG ...d~ ~pr 20 04 09:55a AIRPORT 772 462 1718 p.5 ~ ...." SIMS W1UŒRSON Et-6 fax:~076452399 I1dr 8 2004 1~:S3 P.OS 3) Ifthc Clieøt doc:s DO( eng¡ge the Enginea- to provide ConstxuctionAdmillistralion ~. !hen 1be Enginc:cr sba1l1lOt be rcspoosiblc: fO[ compooenrs of tbe project, if any. trx·wbi.ch··shöp díl.wings. prodIIct diõ..(}( .samples om:. œquiIed; ör for C1TOrS œ omissions in the constmctiCll docWDCDts pcepared by the Engineer whicb would have: ~ been"4iscovcred amI" ~ bY ilid:õgíŒer had dJe Engine« been engaged for . ConstlUCtioD AdœinÏstRtÍoß services.. "Ihe ClieQ[ agrees 10 .n:1c:ase the: Engineer from- and prOCl:Ct agaiœlt aU ~ty arising oQ(öf those ØJiII:!!I::S stated iiìfõregoing setlUnce . . to be outside rhe Engineer's respoRSibi1iñcs. ~ 4} "Dië {:lièåt häSODt retâinCñ·ffië &giDëët to:matt det3i1ed iospcdÎODs or to provide -! exhaustive or conlÌDUOdS projut p:view and obscrvabon SiCCYÍces. 1be Engineer docs ROt su-antee d1c perforlÐ3llCe of. and··sti.ä111iave ïiö respoasibilitÿ" :rOr. the acts or omissioøs of any (;ODtractor. subcootracfor. supplier 0[ any other entity furnishing ." matc:riaIs orpc::rfoaniBg uy wOIk.·oo the ~ . S) Neitha the professional activitks of the Engineer~ nor the presence of the Engineer or his or b£r employees and sub CODSUltaørs at a COIISU'UCtioo site. shall tdj~ ~ . General Con.ttactor and any other entity of tbeit obligatioIlS. duties and \ rcspoosibilities includiög. buinot )imi1e(fto.Consuudion meanS. methods.. sequence. tc:cboiques or procedures neccssary (or ptáorming. superintending or coordinating an " poroOJlS of the- WO[k of c:onsuuctioŒ in aa;o.rdana: with dIe cootraer c:tocumeÐts and auy be3llb C)[ safety precantioas requi~ by allY tegubtory agœcícs.. Tbe Engineer and his or beT pem>nnel b~ no audIotÎt! to eu:lcise any conkol over any COnstl'llCtiOD CODtrador or other e.ority or Ihcir employees in coønc:ction wilh thcÌJ work or any health ocsafcty prceautioDS. 6) ~ Oicnt sball promptly rqut to the EngiJIeu .y deft(;tS DC suspected «kfcCts in the Engi~s wod:: or services of wbich tœ Client: bec:ome$ aware, so Ihat she ~ Engi~ roay take: measuIe$ 10 mini.aÜL~ the conseqaø:oces of sucb a defect. The' C1iE:0l WMt3nt:s:tbal·'æ orsblfwilrimposë ... similar DQ(ìtië;atiDn reql1iremcat oa aRJ contractors in his or her C6enrlConttactOr conttacl aod shall requite aD subcontracts at ..y level to contain liKt requi'ïC:malls.. Fåilùíë by the CJiënt. and the Client's contraCtors or subconU'ac.tors to norify tœ Engineer. sbaD lClicve 1bc ,Eagjnecr of the - com of~g më dë:feas abO'ie tlie: sum such remedY" would have cost had, prompt notifu:ation been given. . 7) Either party may terminate this Agreement by giving thirty (30) days advanvc writteu; notice. The Engineu shall be paid for sel'Vices ~ to * date of tcmûnation on the basis of a reasonable estimate at me partioD. of services cornplŒd prior (0 ... lerminatioo a..d .iMH be p&d f~ ell H8QØa_1e 8I'f_r- .........uu6 1I'0Il1 ~h· ~tiell _II: £en.y1lllpaÍ~ ,_ÍØ1IMII'8IIIJæ -~. 8) For services involving the renovation of 0[ modification· to CJl:isùng . ~s iDcLidìiig.. ·!mtnor· 1îiDikd" tö~t6ë Ipc:dWñCäl .~.. aDd: "p[Umbing ~stems , thereOf. me Engineer will rely OD his obse(V3ÓOO. of readily ob£ervabtc eùsting oouditi()u5:; AIdrougtt me documet1u:d S}'SÞ:111S compoøeDfS of rbe exisåDg structUre to be modified will be aoaIy.icd. the: actUal components of the existing stroctux:c: cannot be fully ddennilled ~ the Engineef was DOl present durinz &briation or construction. The Engineer wiD thc:¡:c:£ore make 1ecommendations and designs wbich in fhe. Eogince:f's opinioo wiu meet me needs of the situation, commensurate with , ecoaomic consrraints, bur for which the EAgioeer catI make no assucaøo;s that -, ISSS nowdl Blat1ch R.oJc1. Suiœ A-I . WÙJ(~P..nc.flotida J2789-(407) 64SoIS66. FAX (407) ~S-73!19 .5-4 td";'¡ . 2 9.. <'l.l. sa.o ~"..tas -I ~....~ua..3 as:r :.BDvD .02 ..lcSi:J ~Apr 20 04 09:56a AIRPORT 772 462 1718 p.6 '-' ..., SIMS WII.J<ERSON Ð6 . Fax=4076452399 Mar 8.21)04 -lS=S4 P.C6 WltOJeSce.U condirioos which come to light may not requim chan~ in ~ scope Qf., SCIVÌces-or~de$ign. . 9) 1u ~ event of any litigation arisÎD:; from or related. 10 the services providE:(! under dú$.AgreemcDi. bprevailing'pany'win-œn:alitlèdïo IeCOVcry of aU reasonable costs .iDcum:d. iocluding saff time. court costs., altomcys' fees and otbCi xela.ted . e~. 10)Iø. 3D effort to resolve any coDfJicrs that arise during me deSÏ8n or CODStroctÍOQ of the project Ot fotlowing Û!e completiOQ of tbc.project,.. ~ Oient ud the Eogineer agxu; I that aU dispurcs between tbeœ. arising out of or rdabng to Ibis Agreement sbaU be I submitted to oon-bindiag mçdiatioo unless the panics mut\laJly .~ ()'hr.¡WÍ$e. ll)h is inteaded by tbc: parties to this Agrccmc:øt tbat tI1e Engiøee.t'·s services in I cODDeC1ÌOl1 with the PlOjcct shaJJ IlO( subject the Eutinecr's iDdividual cmpl~. of!iceB or diæctœ:'s--(ðiíïiy pexson legal c:Jq)OSUJc for t~ risks associated with thi~ _ projcct. Therefore. and DotwithStanding anytbìng to the contrary contained bereil1, the-C1ie11t .agrees tbat-astbt:-ClK:o:t's-sole "aadï:'JtcJusivéïtmedy. äDÿ claim. deDWld or ; suite shan be direaed mellor asserted onlyapiust the Iksip Professional. a floIMa - cocporatÏoo. and not 3Sams.t any-o(-tbe-EngiDeefS"empIoy~ officc:ts 0.- díæctors. 12) In lU08DÌlÎuu of the relative risks aßd beocfits of the project to both [be Client azadc die &gineer. the risks have been allocau::d such.IhM the· Oïeut a~', to the fuUcst eXÞt ~d by law. to limit tile liability of tbe Eugineer aød his or her.,J subconsu1tants to the Client and. to all constructioo contraCtOtS and subconb'ado(S on the- project fur any and an claims. los~, costs. cfama&es of any natuæ w~soever 01"- claims t:XpensðS from any cause or causes. so that the total aggœga~ liability of the Engineeramr-·bí.Sot Iier subCoQsuftäntS to all Ù1œe named shall not exceedtbeJ Engineer's toc.aJ f= for senric:cs rendered on this project. Such claims and causes . inclulk. but ale not limited to negligence; ·profeSSiOoal . eriórs Or omissions, snict· Liability. bæacb ot c.oatract òc warranty. 13) lbe Clieut acknowledges· the Engineer's conslmctÍOlr documentS as iasuum.ents of I professional StlVice. Nevertheless. the plans and specifJCatåoos prepaxœ under this" AgreeIDl:Rt shall become the.pmpaqc.o£ ~ n;""~.upon.çompkti<m of tbe: wort -and", vayment Ù1 full of aU monies due to the Engineer. Tbe Client shall not It:USe Of mak:e; any modification to the pbms and ~iüC3tÌODS without rœ pñor writ1eo 3Ðt.tiOñzariOii of the Engineer. The Client agr~. to tbe fuDest ~ pennitted by__ law. to indemnify !ad bold the Eßgi~ ham1less from aJlY..c.:laim, liability pr cost (iodtrdiug-.reasODable attome.ys·feëS and defense COStS) arisiDg or aIkgcdIy añ5iog_:! out of any uoauthorized rellSe or modification of tbe comlIUcÜon documents by the Cliqt Of"auy pwon (h c;utd.1"1bacìlCq1Útè5 ÐI' o1itWi$.thi: plus and specifiadioos from or through the Clie.ot wid10ut Ibe written authorization of the I:ngiDecr~ .- 14~In..thc..c~dlC-CüCDt-col1SClJts to. allows, authorircsorappmves of changes to 30y pram. ~pccifica1iOÐS or other construction documents. and these cbaoges arc DO( . approved in WlÎtÏDg by the E.nginee(. the Client recognizes dw such cbaages aød tb;; xesulls Ihcœo{ axe DOt thc.responsibiliry of die Eupea. Therefore, tile: Cieat agrees ~ to rdcase tbc: Desi¡;n pro{QsioaaJ from any Jiability arising from the CODSIrUcrioo. D$e or resuk of such c:banges. In ..dditjou. !be C1icø ~es. to the fuIJes£ extent pemlÎued by law. to jackmaify aDd hold the Engineer hannlcss from aay. .¢wage. liability"cr"cosr(atii:lüdiigæasooable at(~' fees and cosr·öf~) arisiDg. ! LS5S Howell Br-.h 1tí:i:ai1. SUi2. A-l . Wkwa- '-nt, FJørida :n7S9· (407) 64S.1 ~. FAX (-407) 64S-2399 g-·d· ~~irt 29ir 2LL Sð~~~J~S I~J~ua3 esr:eo ~o 02 Jd~ . 'Apr 20 04 09:56a AIRPORT 772 462 1718 p.7 '-' '.,¡I SlHStlIU<ER5Ø'4-EtE . TðX:~045..~ -Mar -82004 -tS~54 -f'_ 07 liöinsuclfdíánges. except oaly those damages, liabilities and cost arising from~ soJc oegligcoce Q{ wiUIul misconduct DC tile Engineer. 15) Any' pao..ision-ot' tbïs-AgrccaæJlC"laIer1ld"(hÖ tit IUIèiÚOrccabre' ror any ~ason shall be: deemed Y1>Ìd. and all remaining provisioQS shall continue in full force and effect. A]Il)õIïgøiönSarišiäg piior «> thi6 kmÙoati08 of this. Agreemwt and aU provisions of tbiSAgrcemettt allocating I'Csponsibi1iry or liability between the C1ic:nt and the " I:..p..cu shan-sumve-~Ù!âtm·oftli6"SiCMCcs bereundër· ·äriãïlie· tcnnination .ofthi.s AgreeJaent. . -, 16)" Ii U actionS liy ~t1icr y ag~. t ot~ 'sing 0 t of óì 'n any way _ wittiª' to perf¡ del: be an nder no bave mstu cs ~ 'än~te ......... be·. ~ - ~. ~ifi "11,: of letJ ~o onle ~:. . :be-' . > \\'bicb e me of . of this shall used, (7):1JJc.~e of adu~y.uthoritedoffieial·ofd1e-€1ient·may indicatc acceptance of a proposal One sigued CQJ1Y of a proposal Jemmed to d1G Engineer will serve as an.J Agreement between the two parties and as a Notice lO Proceed (unless indicated otbeJwísc by the Oient). This CODtract will be biDdiøg on the partics hereto, Shouldj this proposal not be acceplcd within a period oLtlúrty (3D) days from me above date, it shan become nulllUJd \'oid_ Accepted by Clieat: nrte ! 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SIMS WILK~~SUN ENG !-ax :40(b4~LS99 Hpr b 2004 P.03 9:38 '-' .." f- 9::E ~:~i~]~~~;Î~~:li~,:,::,':::,,~:,¡¡~~~~f~?dW"'\\'¿'¡i"*t~'il~¡f¡~1~1~: l.L. ... t- ~ I- Ó'~ ~ : ;¡~~t'~¡:;;)~;:~lf]~i!11f~'~.:~,'::']\~i[f~~ltli~!~{I~ I.L I- ~ .... o ;..~ C\I ~ : ;ji:~;:ïil~*\~;'f,r~êlif~]~1fj~ ;i¡í~~~~¡t~~ u. I- ~. .... o ~~ ·..·.::~.~~:~;;f~?~:~i~~·:·~·::~;: :.-./;:::.':. .. ...r . ~~~~~11":¡~~1~ii!~~i ~ : j~fj~~;'':{;.l~*ii~t~¡~~~~~\~~ .... ·t~~J~¡~}.~r~::·~:(:;j;~~;~¡ '::¡::};·:.::f:/~~· ~ ..~·â,'~· u. .1- 3; I- :Þ;;,!~D~~:j~~~ri\\J ... ":., .:.:' .-:..:.':' ':-: ,',-' ............... .... ...... ....... . .....:...,. ... ~~fl¡;/:·::;i·:·E .":: ;*:......;¿.~.:..~. ~~~!~~~~~~j!f I.L ... ~ .C\ C ) :ä' D.. -"I ., . , I '\ '. \ '- ..., St. Lucie County IN1ERNATlONALA AGENDA REQUEST ITEM NO. C-5-B DATE: June 1,2004 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] PRESENTED BY: TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Airport Paul Phillips SUBJECT: Airfield Lighting Construction Management Scope of Work with PBS&J BACKGROUND: In 2002, after the installation of airfield signage using a $500,000 Federal Aviation Administration (FAA) grant, it became apparent that the existing direct burial runway and taxiway electrical circuits could not sustain the new electrical loads. As a result, the existing electrical circuits became very unreliable. Since the existing runway and taxiway lighting is 20 years old, the engineers had recommended that the existing direct burial airfield lighting circuits be replaced with electrical cabling in conduit. FUNDS AVAILABLE IN ACCT#: Funds are available in the airport improvements other than building account (rehab airfield lighting) 140326-4220-563000-48012). PREVIOUS ACTION: On May 7,2002, June 18,2002, august 13,2003 and June 24, 2003 the BOCC accepted Joint Participation Agreements (JP A) from the Florida Department of Transportation (FDOT). On July 16, 2002, the BOCC approved the scope of work with HNTB to design and provide construction management services for phase 1 of the project. RECOMMENDATION: Staff recommends that the Board approve Work Authorization No.2 for $199,353.75 with PBS&J for engineering services to support the construction of the Airfield Lighting Upgrade Project at St. Lucie International Airport. COMMISSION ACTION: KAPPROVED [ ]DENIED [ ]OTHER: Approved (5-0) Reviews & Avvrovals ~ . County AttorneY~. ~ OMB ~ 1Y\'"I'=i_Purchasing Originating Dept: ... Other: Other: Finance:(Check opy 0 ly, if applicable) .-'/' "-' ..." WORK AUTHORIZATION NO. - St. Lucie County Board of County Commissioners St. Lucie County International Airport Agreement No. Airfield Lighting Upgrade Project Construction Administration and RPR Services Pursuant to that certain Contract (the "Agreement") between St. Lucie County (The "County"), as successor in interest to the St. Lucie County International Airport, and PBS&J (the "Engineer") dated , the Engineer agrees to perfonn and successfully complete the Scope of Services attached hereto and made a part hereof as set forth in Exhibit "A". Compensations to the Engineer along with the schedule for completion ofthe work shall be described in Exhibits "B" and "C". IN WITNESS WHEREOF, the parties have caused this Work Authorization to be executed and delivered, effective as of , 2004. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ~~- BY: WITNESS: \M<;Q PBS&J ~'Pw-- Date j()ÁV 2/, 2DD~ . ~ ...., EXHIBIT "A" - SCOPE OF SERVICES EXHIBIT "C" - SCHEDULE (Basic Assumptions) AIRFIELD LIGHTING UPGRADE PROJECT CONSTRUCTION ADMINISTRATION AND RPR SERVICES for ST. LUCIE COUNTY INTERNATIONAL AIRPORT Scope of Services: The CONSULTANT shall provide professional Engineering services to support the construction of the Airfield Lighting Upgrade Project. The Services include construction administration, provision of full-time resident project representative, development of record plans, coordination ofweeldyprogress meetings, project closeout documentation and additional engineering/architectural services as authorized. The CONSULTANT shall provide services through and including COUNTY's Final Acceptance of the Project's Construction, CONSULTANT's development of record plans and completion of Project closeout documentation. This is a "lump sum" project PART I: CONSTRUCTION PHASE BASIC SERVICES Task 1 - Post Bid Activities Consultant shall adequately familiarize himself with this project by obtaining and reviewing existing documents from the design Engineer. This item shall include assisting the Contractor in obtaining award and contract for Construction, and meeting with the Contractor to prepare the project for construction. Task 2 - Pre-Construction Conference Consultant shall conduct and record one pre-construction conference at the project site. Task 3 - General Administration of Construction Contract Consu1tant shall consult with and advise Owner and act as Owner's representative as provided for in the General Specifications of the construction documents. The extent and limitations of the duties, responsibilities and authority of Consultant as assigned in said General Specifications shall not be modified except as Consultant may otherwise agree in writing. All of Owner's instructions to Contractor(s) shall be issued through Consultant who shall have authority to act on behalf of Owner to the extent provided in said General Specifications except as otherwise provided in writing. Consultant shall issue necessary interpretations and clarifications of the Contract Documents and in connection therewith prepare work directive changes and change orders as required. Consultant shall have auth~rity, as Owner's representative, to require special inspection or testing of the work, and shall receive and review certificates of inspections, testings and approvals required by laws, rules, regulations, ordinances, codes, orders or the Contract Documents (but only to determine generally that their content complies with the requirements of, and the results certified indicate compliance with, the Contract Documents). ~ ,..." Consultant shall act as initial interpreter of the requirements of the Contract Documents and judge of the acceptability ofthe work thereunder and make decisions on all claims of Owner and Contractor(s) relating to the acceptability of the work or the interpretation of the requirements of the Contract Documents pertaining to the execution and progress of the work. Consultant shall advise and assist the Owner in settling disputes between the Owner and the Contractor. Such advice and assistance shall not include preparation for or testimony during any litigation, which might arise following such dispute or preparation for or participation during mediation, if required. Such preparation for or testimony during litigation or mediation, should it be necessary, shall be considered outside the scope of this contract. Task 4 - Shop Drawing and Submittal Reviews Consultant shall review shop drawings, samples and other submissions furnished by the contractor and submitted to the Consultant. The Consultant shall determine if the shop drawings, samples and other submissions reasonably conform to the design concept of the project and the requirements of the contract documents. Such reviews and approvals or other appropriate actions shall be taken with reasonable promptness so that the progress of construction will not be delayed. Consultant will maintain a log of all Contractor submittals, which shall include the submittal date, the action taken, and the date returned. Consultant shall evaluate and determine the acceptability of substitute materials and equipment proposed by Contractor(s). Consultant shall respond to any Requests for Information (RFI's) from the Contractor during the construction period. Task 5 - Construction Site Visits and Progress Meetings In connection with observations of the work ofContractor(s) while it is in progress, Consultant shall make visits to the site at intervals appropriate to the various stages of construction as Consultant deems necessary in order to observe as an experienced and qualified design professional the progress and quality of the various aspects ofContractor(s)' work. Based on information obtained during such visits and on such observations, Consultant shall endeavor to determine in general if such work is proceeding in accordance with the Contract Documents and Consultant shall keep Owner informed of the progress of the work. During such site visits and on the basis of such observations, Consultant may disapprove of or reject Contractor(s)' work while it is in progress if Consultant believes that such work will not produce a completed project that conforms to the contract documents or that it will prejudice the integrity of the design concept of the project as reflected in the contract documents. In the event the consultant observes any irregularities or violations of the contract documents, a report or notification will be provided to the Owner. Consultant will organize and provide representation at construction progress meetings to be held at regular intervals at the project site to evaluate progress and coordinate Contractor's schedule for upcoming work. Minutes of the progress meetings will be prepared and circulated to the attendees of each meeting. Task 6 - Contractor Applications for Payment Based on Consultant's on-site observations as an experienced and qualified design professional, on information provided by the Resident Project Representative and on review of applications for 2 '-' -....I payment and the accompanying data and schedules, Consultant shall determine the amounts owing to Contractor(s) and recommend in writing payments to Contractor(s) in such amounts. Such recommendations of payment shall constitute a representation to Owner, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of Consultant's knowledge, information and belief, the quality of such work is generally in accordance with the Contract Documepts (subject to an evaluation of such work as a functioning whole prior to or upon Substantial Completion, to the results of any subsequent tests called for in the Contract Documents and to any other qualifications stated in the recommendation). In the case of unit price work, Consultant recommendations of payment shall include final determinations of quantities and classifications of such work (subject to subsequent adjustments allowed by the Contract Documents). If required, this task shall include Davis Bacon and DBE compliance Monitoring Task 7 - Substantial. Final Inspections & Project Closeout Report Consultant shall conduct a substantial, then final project inspection to determine if the work is substantially complete and to determine if the completed work has been performed in accordance with the contract documents and the Contractor has fulfilled all of its obligations thereunder, so that Consultant may recommend, in writing, final payment to the Contractor and may give written notice to Owner and the Contractor(s) that the work is acceptable (subject to any conditions therein expressed). Consultant will prepare and deliver a Closeout Report, which shall include the following items: · Summary of the Project. · Discussion of Construction Problems and Corresponding Solutions. · Engineer's Statement of Final Quantities. · Final Quantity and Cost Summary. · Engineer's Statement of Completion. · Copies of all Change Orders. · Copy of Final Contractor's Pay Request. · Contractor Lien Waivers. · Sponsor Certification of Project Final Acceptance. · Summary and tabulation of testing per the specifications. · A maintenance program covering the types of maintenance the owner should do and estimated annual costs. Task 8 - Record Drawin2s The Consultant shall furnish one set of "Record Drawings", as provided by the Contractor, to the Owner along with all CADD files. The CADD files shall follow the Design Consultant CADD Guidelines. The files shall be transferred on electronic media (3.5" HD floppy, Zip disk, or CD-ROM). Completion of this task is contingent on receipt of all original drawings from the project design engineer for completion by PBS&J. 3 '" ....., PART II: SPECIAL SERVICES Resident Project Representative Duties and Responsibilities ofthe RPR shall include: Schedules: Review the progress schedule, schedule of shop drawing submittals and schedule of values prepared by Contractor and consult with Engineer concerning acceptability. Conference and Meetings: Attend meetings with Contractor, such as preconstruction conferences, , progress meetings, job conferences and other project related. meetings and prepare and circulate copies of minutes thereof. Liaison: Serve as the Owner's liaison with Contractor, working principally through Contractor's superintendent and assist Engineer in serving as the Owner's liaison with Contractor when Contractor's operations affect Owner's on-site operations. Assist in obtaining from the Owner additional details or infonnation, when required for proper execution of work. Shop Drawings and Samples: Record date and maintain log of shop drawings and samples. Receive samples, which are furnished at the site by Contractor, and notify the Owner of the availability of samples for examination. Advise Engineer and Contractor of the commencement of any work requiring a shop drawing or sample if the Engineer has not approved the submittal. Review of Work, Rejection of Defective Work, Inspections and Tests: Conduct on-site observations of the work in progress to assist in determining if the work is in general proceeding in accordance with the Contract Documents. Report to the Owner whenever Resident Project Representative believes that any work is unsatisfactory, faulty or defective or does not meet the requirements of any inspections, test or approval required to be made and advise the Owner of work that Resident Project Representative believes should be corrected or rejected or should be uncovered for observation or required special testing inspection or approval. Verify that tests, equipment and systems start-ups and operating maintenance training are conducted in the presence of appropriate personnel and that Contractor maintains adequate records thereof, and observe, record and report to the Owner appropriate details relative to the test procedures and start-ups. Accompany visiting inspectors representing public or other agencies having jurisdiction over the Project, record the results of the inspections and report to the Owner. Interpretation of Contract Documents: Report to the Owner when clarifications and interpretations of the Contract Documents are needed and transmit to Contra~tor clarifications and interpretations as issued by the Owner. Modifications: Consider and evaluate Contractor's suggestions for modifications in drawings or specifications and report with Resident Project Representative's recommendations to the Owner. Transmit to Contractor decisions as issued by the Engineer and approved by the Owner. Records: Maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and samples, reproductions of original Contract Documents including all work directive changes, addenda, change orders, field orders, additional drawings issued subsequent to the execution of the contract, Engineer's clarifications and interpretations of the Contract Documents, progress reports and other project related documents. Record names, addresses and telephone numbers of all 4 '-' ...." Contractors, subcontractors and major suppliers of material and equipment. Reports: Furnish Engineer periodic reports as required of the progress of the work and of Contractor's compliance with the progress schedule and schedule of shop drawings and sample submittals. Consult with Engineer in advance of schedu1ed major tests, inspections or start of important phases of the work. Draft proposed change orders and work directive changes, obtaining backup material from Contractor and recommend to Engineer change orders, work directive changes and field orders. Payment Requests: Review applications for payment with Contractor for compliance with the established procedure for their submission and forward with recommendations to the Owner, noting particularly the relationship of the payment requested to the schedule of values, work completed and materials and equipment delivered at the site but not incorporated in the work. Certificates, Maintenance and Operations Manuals: During the course of the work, verify that certificates, maintenance and operations manuals and other data required to be assembled and furnished by Contractor are applicable to the items actually installed in accordance with the Contract Documents and have this material delivered to the Engineer for review and forwarding to the Owner prior to final payment for the work. Completion: Conduct final inspection in the company of the Owner, Engineer and Contractor and prepare a final list of items to be completed or corrected. Basic Assumptions 1) This scope of work and associated fees for basic construction phase services is based on a seven- month construction duration, and a three month period prior to construction for submittal review and material delivery. This allows a total of 44 weeks from issue of notice to proceed until final completion. These· dates are derived from a preliminary schedule presented by Florida Industrial Electric and are not based on the specified (allowable) contract time of730 calendar days as stated in the project specifications. . 2) Resident Project Representative (RPR) services for the project have been estimated based on a duration of 32 weeks and an average work week consisting of 30 hours, for a total of 960 hours. 3) Consultant shall not be responsible for the acts or omissions of any Contractor, or of any subcontractor or supplier, or any of the Contractor(s)s or subcontractor's or suppliers agents or employees or any other persons (except Consultant's own employees and agents) at the site or otherwise furnishing or perfonning any of the Contractor(s)' work; however, nothing contained in this agreement shall be construed to release Consultant from liability for failure to properly perfonn duties and responsibilities assumed by Consultant in the Contract Documents. 4) Consultant shall not have control or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures or for the safety precautions and programs in connection with the project construction, for the acts or omissions of the contractor, subcontractors, any of their agents or the subcontractor's employees, or any other person perfonning any of the work or for the failure of such persons to carry out the work in accordance with the contract documents. 5 :- E :J CIJ Co E :J ...J - t: o .. 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'-" """" co N 'V 'V N 00 LO 0 LO LO r-- CO N 0> 0 N 0 r-- I'-: 0 r-- C/) ..- ..- 0> 'V C') c::: ..- C') LO ::J 0> 'V_ C') 0 00 0 0> CO C') 0> I ..- ..- ~ ~ ~ C/) W c::: W 0 u. III (9 ::s z ä:: u. w u. W ¡:: Z C/) (9 u. Z 0 W >- U. c::: 0 <C >- (/ Q) ~ c::: (/ u ~ <C Q) .~ u ::J ~ .~ Q) C/) ~ Q) C/) ::J C/) (¡j .... C/) Q) u .(3 OJ ïii Q) II! II! Co .... c III C/) Q) II! c::: OJ ~ 0 - - .... II! C m 't:: 't:: W Q) c 0 ~ II! II! OJ CO 13 a.. a.. w CO ~ U. W C ::J ...I (¡j (¡j ....J ....J CO Õ .... - - I- ~ - c ~ 0 0 ¡:: Q) (/ c::: "Ë - - ~ "e- c .a .a Ü 0 a.. ~ 0 ::J ::J 0 0 a.. ü c::: I- C/) C/) I- ..".. ~ ..." ITEM NO. 0:.6 DATE: June 1, 2004 AGENDA REQUEST REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115) Michael Powley, P.E. County Engineer SUBJECT: Work Authorization No. 1 with American Consulting Engineers of Florida, LLC, for design/build Construction Management Services for River Branch Estates BACKGROUND: River Branch Estates is a small subdivision located on the east side of 25th Street and south of Midway Road. The neighborhood's public roadways deteriorated significantly since the initial construction about 20 years ago. Attached is Work Authorization NO.1 for the design and reconstruction of the roadways within River Branch Estates. The scope of services is outlined in four phases: preconstruction and construction meetings, project fee, preparation of the RFP document, and preproposal meeting and review of technical proposals. The total cost is $57,652.00 FUNDS AVAILABLE: Funds will be made available in 101003-4113-563005-4119 Transportation Trust-Local Option PREVIOUS ACTION: n/a RECOMMENDATION: Staff recommends that the Board approve Work Authorization NO.1 with American Consulting Engineers of Florida, LLC, in the amount of $57,652,for design/build Construction Management Services for River Branch Estates, and signature by the Chairman. COMMISSION ACTION: IX. APPROVED [ ] DENIED [ . r OTHER Approved (5-0) [x] County Attorney .'\ [x) Originating Dept Public Works ~ . RiverBranchWA1Const.Mgt.A rica g.doc Coordination [x] Mgt. & Budget U Purchasing D u as Anderson County Administrator [x] Fiscal Coor. f>ft t1 [] Other .. ~ ...., WORK AUTHORIZATION NO.1 Engineering Services Related to Construction Management C03-05-484 for River Branch Estates Pursuant to that certain Agreement Between County and Engineer for Engineering Services (the "Agreement") between S1. Lucie County (the "County") and American Consulting Engineers of Florida, LLC (the "Engineer") dated May 20, 2003, the Engineer agrees to provide the additional Scope of Services described in Exhibit "N' and for the additional Compensation described in Exhibit "B". All services provided under this Work Authorization shall be completed according to the schedule described in Exhibit "C". IN WITNESS WHEREOF, the County has hereunto subscribed and the Engineer has affixed his, its, or their names, or name, on the dates below. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN Date: APPROVED AS TO FORM AND CORRECTNESS: COUNTY A TIORNEY WITNESSES: ENGINEER BY: Print Name: American Consulting Engineers of Florida, LLC Date: ...., American Consulting Engineers of Florida, LLC 4111 Land 0' Lakes Boulevard, Suite 210 Land 0' Lakes, Florida 34639 Tel 813.996.2800. Fax 813.996.1908 american@ace-fla.com . www.ace-fla.com EXHIBIT A SCOPE OF WORK RIVER BRANCH ESTATES This work order will be accomplished in accordance with the Consultant Agreement between St. Lucie County and American Consulting Engineers of Florida, LLC. The services to be performed are listed below: PREPARATION OF REQUEST FOR PROPOSAL American will develop a proposal criteria package to be used for a Design \ Build project with a selection by low bid. The package will include a requirement for a technical proposal that will be graded as responsive or non-responsive. American will also coordinate the location of the roadway borings that will be taken by St. Lucie Counties geotechnical consultant. The boring will be used to define the limits of base repair and to develop the pavement design. Services during this Phase include meetings with the County staff to discuss the RFP Package, pavement design, and a typical section. St. Lucie County will provide an electronic copy of their typical "Bidding Requirements, Contract Forms and Conditions of the Contract" for incorporation into the Request for Proposal. PRE-PROPOSAL MEETING. REVIEW OF TECHNICAL PROPOSALS This phase of the project will consist of meetings with the County, a pre-proposal meeting with prospective bidders to discuss the project prior to submission of the proposals, answer questions submitted by prospective bidders with regard to the proposal submittal, and assist the County in the review of the technical portion of the proposal submittals. PRE-CONSTRUCTION MEETING. CONSTRUCTION MEETINGS. AND PLAN REVIEWS Attend meetings as requested by the County and review plan submittals from the successful bidder. "A Culture of Engineering Excellence" .. '-' EXHIBIT B COMPENSATION RIVER BRANCH ESTATES ...., PRE-CONSTRUCTION MEETING AND CONSTRUCTION MEETINGS Principal/Chief Engineer Project Manager Senior Engineer Engineer Engineer Intern Senior Planner Landscape Architect Senior Designer Designer Design Technician Professional Surveyor Administration Rate $ 188.00 $ 153.00 $ 129.00 $ 102.00 $ 87.00 $ 152.00 $ 87.00 $ 97.00 $ 69.00 $ 52.00 $ 93.00 $ 59.00 Estimated Man-hours 10 40 Estimated Fee $ 1,880.00 $ 6,120.00 $ $ $ $ $ $ $ $ $ 10 $ 590.00 PRE-CONSTRUCTION MEETING AND CONSTRUCTION MEETINGS $ 8,590.00 TOTAL ESTIMATED PROJECT FEE Principal/Chief Engineer Project Manager Senior Engineer Engineer Engineer Intern Senior Planner Landscape Architect Senior Designer Designer Design Technician Professional Surveyor Administration Rate $ 188.00 $ 153.00 $ 129.00 $ 102.00 $ 87.00 $ 152.00 $ 87.00 $ 97.00 $ 69.00 $ 52.00 $ 93.00 $ 59.00 Estimated Man-hours 38 68 8 40 20 o o o 20 20 o 34 Estimated Fee $ 7,144.00 $10,404.00 $ 1,032.00 $ 4,080.00 $ 1,740.00 $ $ $ $ 1,380.00 $ 1,040.00 $ $ 2,006.00 TOTAL ESTIMATED PROJECT FEE $28,826.00 , .. '-' " EXHIBIT B COMPENSA TION RIVER BRANCH ESTATES PREPARATION OF REQUEST FOR PROPOSAL Estimated Estimated Rate Man-hours Fee Principal! Chief Engineer $ 188.00 20 $ 3,760.00 Project Manager $ 153.00 20 $ 3,060.00 Senior Engineer $ 129.00 $ Engineer $ 102.00 40 $ 4,080.00 Engineer Intern $ 87.00 20 $ 1,740.00 Senior Planner $ 152.00 $ Landscape Architect $ 87.00 $ Senior Designer $ 97.00 $ Designer $ 69.00 20 $ 1,380.00 Design Technician $ 52.00 20 $ 1,040.00 Professional Surveyor $ 93.00 $ Administration $ 59.00 20 $ 1,180.00 PREPARATION OF REQUEST FOR PROPOSAL $16,240.00 PRE-PROPOSAL MEETING. REVIEW OF TECHNICAL PROPOSALS Estimated Estimated Rate· Man-hours Fee Principal! Chief Engineer $ 188.00 8 $ 1,504.00 Project Manager $ 153.00 8 $ 1,224.00 Senior Engineer $ 129.00 8 $ 1,032.00 Engineer $ 102.00 $ Engineer Intern $ 87.00 $ Senior Planner $ 152.00 $ Landscape Architect $ 87.00 $ Senior Designer $ 97.00 $ Designer $ 69.00 $ Design Technician $ 52.00 $ Professional Surveyor $ 93.00 $ Administration $ 59.00 4 $ 236.00 PRE-PROPOSAL MEETING, REVIEW OF TECHNICAL PROPOSALS $ 3,996.00 . ... . " ...., American Consulting Engineers of Florida, LLC 4111 Land 0' Lakes Boulevard, Suite 210 Land O' Lakes, Florida 34639 Tel 813.996.2800 . Fax 813.996.1908 american@ace-fla.com . www.ace-fla.com EXHIBIT C PROJECT SCHEDULE RIVER BRANCH ESTATES A preliminary package will be completed for review by 81. Lucie County four (4) weeks after the Geotechnical sub-soil excavation has been completed or Notice to Proceed, whichever is the later. Upon receipt of the review comments from 81. Lucie County, the final package will be completed within two (2) weeks. American will be available to assist the County in reviewing the submitted packages and during construction on the schedule determined by 81. Lucie County. "A Culture of Engineering Excellence" '\ 'Y' AGENDA REOUEST ITEM NO~.7 Date: June 1, 2004 Regular [ ] Public Hearing [ ] Consent [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Young Assistant County Attorney SUBJECT: Motor Fuel Taxes Refund - Interlocal Agreement Designating the County as Terminal Operator for St. Lucie County Sheriff Fuel Purchases BACKGROUND: See C.A. No. 04-760 FUNDS A V AIL.(State type & No. of transaction or N/A): N/A RECOMMEND A TION: Staff recommends thatthe Board of County Commissioners approve the proposed interlocal agreement with the St. Lucie County Sheriff, and authorize the Chairman to sign the agreement. COMMISSION ACTION: CONCU E: ~ APPROVED [] DENIED [ ] OTHER: Approved (5-0) D glas M. Anderson ounty Administrator County Attorney: J' t Coo rdina tion/Sil!na to res Mgt. & Budget: Purchasing: Originating Dept.: Other: Other: Finance (Check for Copy only, if applicable): ~ ...., INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 04-760 DATE: May 24, 2004 SUBJECT: Motor Fuel Taxes Refund - Interlocal Agreement Designating the County as Terminal Operator for St. Lucie County Sheriff Fuel Purchases BACKGROUND: Section 106.41 (4)(d), Florida Statutes, provides for a county to receive a refund of any motor fuel taxes paid on the purchase of fuel for the operation of its motor vehicles. On June 1, 2002, the St. Lucie County Sheriff assumed full responsibility for fuel purchases for his vehicles. As a result, the Florida Department of Revenue is no longer issuing a refund of motor fuel taxes paid on these purchases. In order for these purchases to become eligible for this refund, DOR has recommended to the Sheriff that he enter into an interlocal agreement with the County to retroactively designate the County as the terminal operator for purchases of fuel for his vehicles. Attached to this memorandum is an agreement which has been drafted for this purpose. As set forth in the agreement, the refunds would be deposited in the Fine and Forfeiture Account. RECOMMENDATION/CONCLUSION: Staff recommends that the Board of County Commissioners approve the proposed interlocal agreement with the St. Lucie County Sheriff, and authorize the Chairman to sign the agreement. Respectfully submitted, ~ð-ð Heather Young Assistant County Attorney Attachment HY/ Copies to: County Administrator Finance Director Management and Budget Director Sheriff - - - -- ~ ....., INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT is made and entered into this day of ,2004, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida (the "County") and the ST. LUCIE COUNTY SHERIFF (the "Sheriff"). WHEREAS, on June 1, 2002, the Sheriff assumed full responsibility for fuel purchases for its vehicles; and WHEREAS, Section 206.41 (4)(d), Florida Statutes, provides that counties shall receive a refund of any motor fuel taxes paid on the purchase of fuel for operation of its motor vehicles; and WHEREAS, in order for the taxes paid on fuel purchases for the Sheriff to be refunded, the County must be designated the tenninal operator for such purchases. NOW, THEREFORE, IT IS AGREED as follows: I. GENERAL This Agreement is entered into pursuant to Section 163.01, Florida Statutes, the lnterlocal Cooperation Act. This Agreement embodies the whole understanding of the parties. There is no promise, tenn, condition, or obligation other than those contained herein; and this Agreement shall supersede all previous communications, representations, or agreements, either oral or written, between the parties. II. COUNTY OBLIGATIONS Effective retroactively to June 1, 2002, the County shall be the designated tenninal operator pursuant to Section 206.41 (4)(d), Florida Statutes, for all fuel purchased by the Sheriff for use in its motor vehicles. The County shall forward the tax refund returns for the Sheriff s fuel purchases to the Florida Department of Revenue. Upon receipt of the refund, the County shall deposit the monies in the Fine and Forfeiture Account. III. SHERIFF OBLIGATIONS The Sheriff shall be responsible for the payment of all fuel purchases purchased by the Sheriff for use in its motor vehicles. The Sheriff shall prepare and provide to the County the Florida Department of Revenue tax refund returns for such fuel purchases. IV. AMENDMENTS This Agreement may only be amended by a written document signed by all parties and filed with the Clerk of the Circuit Court of St. Lucie County, Florida. -1- - ....... ..... -- ~ '-' ...J V. TERM: TERMINATION This Agreement shall be effective retroactively on June 1, 2002, and shall continue until terminated as herein provided. Either party may terminate this Agreement upon sixty (60) days prior written notice to the other party. VI. NOTICE: All notices or other communications hereunder shall be in writing and shall be deemed duly given if delivered in person or sent by certified mail return receipt requested and addressed as follows: If as to County: With a copy to: St. Lucie County Administrator 2300 Virginia Avenue, Annex Fort Pierce, Florida 34982 St. Lucie County Attorney 2300 Virginia Avenue, Annex Fort Pierce, Florida 34982 If as to Sheriff: St. Lucie County Sheriff 4 700 West Midway Road Fort Pierce, Florida 34981 VII. FILING: This Agreement shall be filed with the Clerk of the Circuit Court of St. Lucie County, Florida, prior to its effectiveness. IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized officials. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Chairman Deputy Clerk APPROVED AS TO FORM AND CORRECTNESS: County Attorney -2- ATTEST: '-" District Clerk G:\A ITY\AGREEMN1ìINTERLOC\sheriff.fuel. tax. wpd -3- - ~~ ~- ..., ST. LUCIE COUNTY SHERIFF BY: Sheriff APPROVED AS TO FORM AND CORRECTNESS: Sheriff's Attorney COMMISSION ACTION: [](] APPROVED D DENIED [=.J OTHER \ '-' To: Submitted By: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Approved (5-0) 'County Attorney Originating Dept.: Finance: ..., Agenda Request C8A 06/01/04 Item Number Date: Consent Regular Public Hearing Leg. [ ] [ X ] [ ] [ ] Quasi-JD [ Board of County Commissioners Growth Management Request of Lon Parsons, for final plat approval for e project to be known as South Market Industrial Center Subdivision. This project is located on the north side of South Market Avenue, approximately 700 feet east of Oleander Avenue in the IL (Industrial, Light) Zoning District. The project consists of 3 industrial lots comprising 2.71 acres. Lon Parsons has submitted the final plat for the project to be known as South Market Industrial Center SID located on the north side of South Market Avenue, approximately 700 feet east of Oleander Avenue. N/A On April 28, 2004, through CD-04-008, the Interim Growth Management Director granted minor site plan approval for the project to be known as South Market Industrial Center SID. Approve the final plat of South Market Industrial Center SID and authorize its final execution. RRENCE: Douglas M. Anderson County Administrator Y" Coordinationl Signatures Mgt. & Budget: Other: '. : ' ;' Efl.P Purchasing: Other: .. '-' "will Commission Review: June 1, 2004 GROWTH MANAGEMENT DEPARTMENT Planning Division MEMORANDUM To: Board of County Commissioners From: Interim Growth Management Director Date: May 26, 2004 Subject: Petition of Lon Parsons, for final plat approval for the project to be known as South Market Industrial Center Subdivision. On April 28, 2004, through CD Order 04-008, the St. Lucie County Interim Growth Management Director granted minor site plan approval for the project to be known as South Market Industrial Center Subdivision. The project is located on property on the north side of South Market Avenue, approximately 700 feet east of Oleander Avenue in the IL (Industrial, Light) Zoning District. The project consists of 3 industrial lots comprising 2.71 acres. The associated final plat for this subdivision was received in the office of the Interim Growth Management Director on May 14, 2004. It has been determined that this plat meets all applicable provisions of the St. Lucie County Land Development Code and Chapter 177, Florida Statutes. In accordance with the provisions of Section 11.03.03(D) of the St. Lucie County Land Development Code, this office is requesting that the Board approve the plat for the subdivision to be known as South Market Industrial Center Subdivision. Please contact this office if you have any questions on this matter. SUBMITTED: eon, ASLA rowth Management Director cc: Lon Parsons Bob Kemerson, PSM Ron Harris, County Surveyor File ¡;; ~ ~ t:> ~ ... è' ~¡¡ ,., ~e "'" ~ ~ ~ ~ è~ ~~ ~ ~~~~b ~ ~ ~ 8 I :ì~!¡ ~; n~;,= · ~ .--' ~ ~ ~ !x"i! ~. 11!1j§~e~~ . I r I ö ~;. ~ ; ~tllå i~ !¥~~ ~~ ~~, i f VI ~ !II 'he,- !. 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I - ;.: (0 ~ ~ gj Q ~ ... )..' ~ ~<~ kJ ~~O ¡.;: ~~<..> <: ..&11'j L.j ì!:~:¡ U (5 !"", V) .:t (,¡1 -.J ll')~~ ~ "')~\I' ~ (I.,!¡! ¡.;: 'i;-;C (r¡ V) .~ ~ >."'''' 3::'-<..> ~ ~~~ -. ~:'~~ '- "1 ~ ';! kJ <>.:::.::: ~ g~~ ~ ~~~' <'~š! - c;:: ;:s \Z~..; ~ s: '" '" C) -'...~ lr) <: ~ Cã ~:¡j5 ~ Q. ~ '" ~ tr ¡;:; ~ "( ! ! , I I I :'1 ..! '111, Ihil,l ~ ihuirih. ul¡¡¡I~111 u ~~.u at a. t Q rna~.r!a~ I; .' Ii ., i ~2 :1 II § ,. I: !~ :- .1 ........_10011 ---......... ,.. ........ I I. §2 I, , _JIkI....__ S t ---...-..- I "¡ t. '0 "' I! --.- .- "... n i~ 'i II ~ IA I;! Ii s~_ It & II =2 rol § I 1\ì ._ ---(~_..w:~)-~· . . '. . '" ~~; IoJ~Ò ül')z {)Iii"" ¿ ìB ~ z ~2~g~ fiI~~""8 ~~C1ÌIii~ ~~N~~ Œ~~4.::J "'oj 'è ''< '- t;j 0'; I , I I , ; I , -I 13 ~ I ._" ¡¡¡ I~ æ ~1 ~ . " ,¡ ~ ...."" y... \ Agenda Request Item Number Date: c-g8 June 1 2004 Consent Regular Public Presentation L . [ ] [X] [ ] [ ] To: Submitted By: Board of County Commissioners Growth Management Department SUBJECT: Request permission to advertise for Proposals for Tourism Advertising Agency The County's existing contract expires on 09/30/04 making it necessary to advertise for Proposals. RFP is attached. BACKGROUND: To solicit proposals for an annual contract covering Tourism Advertising Requirements. The advertising budget for Tourism ranges from $75,000 to $150,000. All or a portion could be included in the contract. FUNDS AVAILABLE: The ultimate funding would be from 611-5210-534000-500. PREVIOUS ACTION: The current Advertising Agency has been under contract with the County for three years. It is anticipated that the new agency will be on a year to year basis. RECOMMENDATION: Staff recommends approval of the request for permission to advertise - Request for Proposals for Tourism Advertising Agency for 2004-2005 COMMISSION ACTION: CONCURRENCE: Douglas M. Anderson County Administrator ~ APPROVED CJ OTHER CJ DENIED Approved (5-0) ~ County Attorney Originating Dept.: Finance: ~~ Coordination/ Signatures .... Mgt. & Budget: ~ '(:i\A Other: .-- Purchasing: Other: ~. / µ:? <""c;t" / . (insert file ref) .. ~ ...., , GROWTH MANAGMENT Administration MEMORANDUM TO: Board of County Commissioners FROM: Randy Stevenson, Interim Growth Management Director DATE: Wednesday, May 26,2004 SUBJECT: Request for permission to advertise We are requesting permission to advertise for Proposals for Tourism Advertising Agency. The County's existing contract expires on 09/30/04. We are requesting to solicit proposals for an annual contract covering Advertising Requirements for the Tourism and Economic Development Division. The current advertising agency has been under contract with the County for three years. It is anticipated that the new agency will be on a year to year basis. Staff recommends approval of the request for permission to advertise - Request for Proposals for Tourism Advertising Agency for 2004-2005. , y ITEM ~ C- 9A DATE: 6/1/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasinq Department Ed Parker. Purchasinq Director SUBJECT: First amendment to Contract No. C04-03-150 with Crews Construction Services, amending the contract payment schedule to allow for three (3) draw payments and a final draw. BACKGROUND: On March 9, 2004 the Board of County Commissioners approved, pursuant to Bid #04-019, a contract with Crews Construction Services for Concrete Cart Paths at Fairwinds Golf Course. Staff is now requesting approval of the first amendment. FUNDS AVAILABLE: N/A PREVIOUS ACTION: On March 9, 2004 the Board of County Commissioners approved a contract with Crews Construction Services for Concrete Cart Paths at Fairwinds Golf Course. RECOMMENDATION: Staff recommends approval of the first amendment to contract C04-03-150 with Crews Construction Services, a mending the contract payment schedule to allow for three (3) draw payments and a final draw and authorization for the Chairman to sign the amendment as prepared by the County Attorney. Approved (5-0) nderson ounty Administrator COMMISSION ACTION: ~ APPROVED [] DENIED f r OTHER: Coordination/SiQ natures County Attorney:(X) q¡ ./ ,Jf Mgt. & Budget: Purchasing Mgr,:(X) çJ ~p Other: Originating Dept:: Other: Finance: (Check for Copy only, if Applicable) " ~ "'" -, FIRST AMENDMENT TO MARCH 9, 2004 CONTRACT BETWEEN ST. LUCIE COUNTY AND CREWS CONSTRUCTION SERVICES, INC. THIS FIRST AMENDMENT, is made and entered into this day of __ , 2004, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and CREWS CONSTRUCTION SERVICES, INC. or his, its or their successors, executors, administrators, and assigns (the "Contractor") . WHEREAS, on March 9, 2004 the parties entered into a Contract for the Fairwinds Golf Course Concrete Cart Path; and, WHEREAS, the parties desire to amend the contract payment section of the Contract to allow for draws. NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to amend the Contract as follows: 1. Paragraph 8. CONTRACT PAYMENT shall be amended to read as follows: 8. CONTRACT PAYMENT The County shall pay the Contractor for the performance of this Contract and completion of the project in accordance with the Contract Documents, subject to adjustment by change order, the total amount in current funds being: $2.40 (Two and 40/1 00 dollars) Per Square Foot. Contract total shall not exceed $ 200,000.00 (Two hundred thousand and 00/1 00 dollars) Payments for the Contract shall be made as follows: Draw 1: 20 % of job completion 16,666 sq, ft, = $39,998.40 (concrete poured, finished and accepted by Project Manager at $2.40 sq.ft) Draw 2: 40% of job completion additional 16,667 sq. ft. = $40,000.80 (Total of 33,333 sq. ft. of concrete poured, finished and accepted by Project Manager at $2.40 sq. ft) Draw 3: 60% of job completion additional 16,666 sq. ft. = $39,998.40 (Total of 49,999 sq. ft. of concrete poured, finished and accepted by Project Manager at $2.40 sq. ft.) 1 ~ -..J Final Draw: 100% of job completion additional 33,334 sq. ft. = $80,001.60 (Total of 83,333 sq. ft. of concrete poured, finished and accepted by Project Manager at $2.40 sq. ft) 2. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY WITNESSES: CREWS CONSTRUCTION SERVICES, INC. BY: Print Name: Title: 2 " ~ ...., ITEM NO. C- 9B DATE: 6/1/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Bid #04-044 - Purchase & Install Three (3) Variable Frequency Drives for Air Handler Units BACKGROUND: On May 5,2004, Bid #04-044 was opened for the Purchase & Install Three (3) Variable Frequency Drives for Air Handler Units for Central Services. Nine hundred (900) vendors were notified, forty-seven (47) bid documents were distributed and three (3) responses were received. Staff recommends award to the low bidder Sunchaser Mechanical for $14,900.00. FUNDS AVAILABLE: Account #316-1931-546200-150048 - Maintenance Improvement Projects PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of Bid #04-044 - Purchase & Install Three (3) Variable Frequency Drives for Air Handler Units to the low bidder Sunchaser Mechanical for $14,900.00 and authorization for the Chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: (~, APPROVED () DENIED ( ) OTHER Approved (5-0) ----- ANDERSON OUNTY ADMINISTRATOR Coordination/Sig natures County Attorney (X) :(),/ y~ Mgt. & Budget (X) ~ 1iì[f¡ Other ( ) Purchasing (X) ~p Originating Dept. ( ) Other ( ) Finance: (check for copy, only if applicable)_ ... I ~ ""'" MEMORANDUM DEPARTMENT OF CENTRAL SERVICES ~1 ~ ..-.... -...~.~ ,._,~- ¡.....") TO: FROM: Ed Parker, Purchasing Director Bob Ettswold, AlC superintendent~ May 12, 2004 2:: ,._,." -,.;~.... Ç? t.., 1.,.., .- DATE: SUBJECT: Award for Bid #04-044 **************************************************************************************************** In regards to Bid #04-044 for Purchase and Installation of Three Variable Frequency Drives for Air Handler Units at the Sheriff's Administration Building, I am accepting the bid from Sunchaser Mechanical for $14,900.00. This reflects the lowest bid amount. c: Roger Shinn, Central Services Director - ~ .." BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT EO PARKER, DIRECTOR TABULATION SHEET - BID #04-044 PURCHASE & INSTALL THREE (3) VARIABLE FREQUENCY DRIVES FOR AIR HANDLER UNITS CENTRAL SERVICES OPENED: MAY 5,2004 VENDOR BASE BID SUNCHASER MECHANICAL PALM CITY, FL $ 14,900.00 FAX: 772-597-2133 SIEMENS BUILDING TECHNOLOGIES $ 15,785.00 PALM CITY, FL FAX: 772-223-7130 WEATHERTROL MIAMI, FL $ 17,795.00 FAX: 305-908-1039 NUMBER OF COMPANIES NOTIFIED*: 900 NUMBER OF BID DOCUMENTS DISTRIBUTED*: 47 NUMBER OF BIDS RECEIVED: 3 *per demandstar.com JOHN D. BRUHN, District No.1. DOUG COWARD, District No.2 + PAULA A. LEWIS, District No.3 + FRANNIE HUTCHINSON, District No.4 + CLIFF BARNES, Dislrict No.5 COUNTY ADMINISTRATOR - DOUGLAS M. ANDERSON 2300 VIRGINIA A VENUE + FORT PIERCE, FL34982-5ô52 + (772)-4ô2-1700 + FAX (772) 462-1294 ,,/ ~ ..., ITEM NO. C -9C DATE: 6/1/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Bid #04-052 - Purchase, Installation & Removal of Nine (9) Hot Water Heaters for the Rock Road Correction Facility. BACKGROUND: On May 19, 2004, Bid #04-052 was opened for the Purchase, Installation & Removal of Nine (9) Hot Water Heaters for the Rock Road Correction Facility. Seven hundred and three (703) vendors were notified, eleven (11) bid documents were distributed and two (2) responses were received. Staff recommends award to the low bidder Spec-Tee South, Inc. for $104,040.00 FUNDS AVAilABLE: Account #316-1940-546200-1527 - Rock Road Jail Maintenance Projects PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of Bid #04-052 - Purchase, Installation & Removal of Nine (9) Hot Water Heaters to the low bidder Spec-Tee South, Inc. for $104,040.00 and authorization for the Chairman to sign the contract as prepared by the County Attorney. Approved (5-0) ----- G ANDERSON COUNTY ADMINISTRATOR COMMISSION ACTION: ~ APPROVED () DENIED ( . YOTHER Coordi nation/Sia natures County Attorney (X) ~~ Mgt. & Budget (X) ~ Other ( ) ¡J Purchasing (X) 6/ r Other ( ) Originating Dept. ( ) Finance: (check for copy, only if applicable)_ # i!=~'vV~r.c:!Parker - HOT WAT~-ŒATERS ROCK ROAD JAIL. . ..mm .. --- --.-..".1. Page 1 From: To: Date: Subject: Jerry Parenteau Parker, Edward 5/24/20041:41 :21 PM HOT WATER HEATERS ROCK ROAD JAIL. ED, FUND #316-1940-546200-1527 ROCK ROAD JAIL MAINTENANCE PROJECTS. THANK YOU JERRY PARENTEAU ~ """ MEMORANDUM DEPARTMENT OF CENTRAL SERVICES TO: FROM: Ed Parker, Purchasing Director Jerry Parenteau, Project Manager, Central Services DATE: May 24th 2004 SUBJECT: Bid # 04-052 (RE-BID) ********************************************************************************* Project: Purchase, Installation & Removal Of Nine (9) Hot Water Heaters For The Rock Road Correction Facility. We Recommend The Low Bidder Spec- Tec South, Inc.In The Amount Of $104,040.00 Ed, Please Bring Before The Board Meeting Of June 1 st.2004. - . z z z CD c: c: c: .., ~ s: ~ Q, CD OJ OJ OJ 3 m m m I» ::¡ ;;C ;;C ;;C Q, 0 0 0 III íii '"" '"" '"" .., 0 OJ OJ (') Õ 0 c c 0 3 ~ en c ~ Ij ;;C 0 "'C » t;C m (') z '" (') c: c:: o~ m s: m <: m en 9- m z z ~. C -i 0 ~ en ::! z c :!! !" Cñ m . -i C IV tJ ~ .. W 0 0 c:: OJ 0 -< C) c: n -i riâ" 0 S' ::f1 m .,- > c oê .. >- <: " 9- '" c: ~. 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C/) !: " r !: Z » Z Z -I m G> m C C » C/) š: m - - "'" 0 (") -10" " m :r:-nc: m Z mZ;o Z -I ;0-(") m ~ OZ:r: c (")m» r ,,- C/) C/) ~m š: m ;0 ~ » ;0 O:r:- »OZ -< < C-l~ ~ (") (0 m ("):E» N C/) O»r 0 ;o-lr 0 ;om~ ~ m;o- ("):r:0 -ImZ -»Qo ~¡;f;o »;om rC/)š: -n-n0 »0< (");o~ DJ r -I 0 ::¡ » » -( DJ ;0 c: C r 0 » -I -nC/) 0 ("):-4 Z Or C:c: C/) z(") :r: -1- m -(m m (")(") -I 00 Š:C: DJ š:~ C C/)-< =It C/) 0 ~ 0 . Z 0 <.11 m N ;0 C/) - / '-" ...., ITEM NO. C -90 DATE: 6/1/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Bid #04-054 - Purchase of Non- Woven Reinforcement Geogrid. BACKGROUND: On May 19, 2004, Bid #04-054 was opened for the Purchase of Non-Woven Reinforcement Geogrid for the Public Works Department. Eighty-three (83) vendors were notified, nine (9) bid documents were distributed and four (4) responses were received. Staff recommends award to the low bidder A.C.F. Environmental at $533.42 per roll, for a total base bid of $34,138.88 FUNDS AVAILABLE: Account # 382-3920-563000-3104 - Environmental lands Capital Fund _ Cypress Creek/Bluefield Ranch PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of Bid #04-054 - Purchase of Non- Woven Reinforcement Geogrid to the low bidder A.C.F. EnvïrÖnmental at $533.42 per roll, for a total base bid of $34,138.88 and authorization for the Chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: Approved (5-0) ~ APPROVED () DENIED ( ) OTHER Coord i nation/Siç.¡ natures . County Attorney (X) !}¿/ Mgt. & Budget (X) ~ Other ( ) Purchasing (X) ~//.w L:;/i i , v Originating Dept. ( ) Other ( ) Finance: (check for copy, only if applicable)_ -. ~ """ , BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT ED PARKER, DIRECTOR TABULATION SHEET - BID #04-054 PURCHASE OF NON- WOVEN REINFORCEMENT GEOGRID PW - ENVIRO-LANDS OPENED: MAY 19, 2004 VENDOR COST PER ROLL BASE BID A.C.F. ENVIRONMENTAL FT. MYERS, FL $ 533.42 $ 34,138.88 FAX: 239-561-7574 CONTECH CONSTRUCTION PRODUCTS, INC. CASSELBERRY, FL $ 580.93 $ 37,179.52 FAX: 772-223-7130 GEO-SYNTHETICS, INC. WAUKESHA, WI $ 581.16 . $ 37,194.24 FAX: 262-524-7961 FERGUSON WATERWORKS POMPANO BEACH, FL $ 595.00 $ 38,080.00 FAX: 954-960-9095 NUMBER OF COMPANIES NOTIFIED*: 84 NUMBER OF BID DOCUMENTS DISTRIBUTED*: 9 NUMBER OF BIDS RECEIVED: 4 *per demandstar.com JOHN D. BRUHN, District NO.1. DOUG COWARD, District NO.2. PAULA A. LEWIS, District No.3. FRANNIE HUTCHINSON, District No.4. CLlF¡: BARNES, District NO.5 COUNTY ADMINISTRATOR - DOUGLA.S M. ANDERSON 2300 VIRGINIA AVENUE. FORT PIERCE, FL 34982-5652 . (772)-462-1700. FAX (772) 462-1294 From: To: Date: Subject: Craig Hauschild Ruth M Totton 5/21/20044:40:12 PM Re: GeoGrid Thanks Again! >>> Ruth M Totton OS/21/0404:31 PM >>> We will take care of it, no problem, our pleasure >>> Craig Hauschild 5/21/2004 1 :29: 13 PM >>> Ruth, As discussed, we appreciate Purchasing submitting the agenda for Bid # 04-054, Purchase of the Non-Woven Reinforcement Geogrid to the BOCC. We recommend buying the material form ACF Environmental, the lowest bid submitted, for $533.42 per roll. Could this be placed on the June 1, 2004 BOCC meeting agenda? Thank you. Craig »> Vanessa Bessey OS/21/04 07:44AM »> I assume that the product proposed by ACF is acceptable to you. If so, I will ask Ed to take the award to the BOCC at the next meeting. >>> Craig Hauschild OS/20/04 04:41 PM >>> Vanessa, The following bids were received for the Purchase of Non-Woven Reinforcement Geogrid for the Bluefield Ranch Access Road project: ACF Environmental with an ordering lead time of 5 days bid 64 rolls @ $533.42 = $34,138.88 ConTech Construction Products, Inc with an ordering lead time of 7 days bid 64 rolls @ $580.93 = $37,179.52 GeO-Synthetics, Inc. with an ordering lead time of 1.5 weeks bid 64 rolls @ $581.16 = $37,194.24 Ferguson Waterworks with an ordering lead time of 2-4 weeks bid 64 rolls @ $595.00 = $38,080.00 Please advise. Thank you. Craig "\..~ '-" ....., ITEM NO. C -9E DATE: 6/1/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Request permission for a Bid Waiver a nd Piggyback D EP contract S L811 with Arbor Tree a nd Land, I nc. to remove exotics at the Blind Creek Preserve, f or an amount not to exceed $60,000. BACKGROUND: This exotic removal will complete the third phase of exotic treatment within Blind Creek, east of A 1 A. FUNDS AVAILABLE: $50,000 is available in Account # 001154-3920-534000-39010 (U.S. Fish & Wildlife Grant Fund in Other Contractual Services) and $10,000 is available in Account # 382-3920- 546200-31004 (ESL Fund for Maintenance Improvement Projects) PREVIOUS ACTION: On August 22,2002 the U.S. Fish and Wildlife Services signed a modification to the FY99 grant, (agreement #1448-40181-99-G155) authorizing St. Lucie County an additional $50,000 in funds to eradicate exotics at Blind Creek. Budget resolution 02-236 was approved by the BOCC on October 8,2002. RECOMMENDATION: Staff recommends that the Board approve the waiver of the bid process and permission to piggyback DEP contract SL811 with Arbor Tree and Land, Inc. for an amount not to exceed $60,000 and authorization for the Chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: Approved (5-0) .~ ----- ANDERSON COUNTY ADMINISTRATOR ~ APPROVED () DENIED ( ) OTHER Coord ination/SiQnatures County Attorney ( X ) J¿/ Mgt. & Budget ( X ) .lfJrr\~ Other ( ) Purchasing (X) ({:/ f1 Originating Dept. ( ) Other ( ) Finance: (check for copy, only if applicable)_ '-' "wi "_. --.--.- -- DEP CONTRACT NO. SL811 AMENDMENT NO.2 THIS CONTRAct as entered into on the 16th day of March, 1999, and amended on the 2~d day of February, 2000, between the FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "Department") and ARBOR TREE & LANDSCAPE COMPANY, INC. (hereinafter referred to as the "Contractor") i!> hereby amended as follow!>: In accordance with Paragraph No.7, which providesfortwo one-year renewal periods, the first renewaÍ . option is hereby exercised and the completion date of the Contract is hereby changed from January 31, 2004 to January 31, 2005. In all other respects, the Contract of which this is an Amendment, and attachments relative thereto, shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed the day and year last written below. ARBOR TREE & LANDSCAPE COMPANY, INC. BY~~~ Title: ~ ~oI2.S~ Date: I D- 10 - 03 DEPQ,~L~~ Approved as to form and legality: f\\Att,.,- ~ ~ ~ttomey REMAINDER OF P AGE INTENTIONALLY LEFT BLANK DEP Contract No. SL811, Amendment No. 2, Page 1 of 1 --.- - --.-- -.. -_. -.. ---- '-" ...., ---- '- .-- -- IMPORTANT!!! IMPORTANT!!! IMPORTANT!!! Separation of Duties Notice DEP Contract No: DEP Contract Manager: SL811 Amendment No. Greg Jubinsky '!:L The attached contract/contract amendment is being routed for review and execution by the Department. Adequate separation of duty is required in the procurement of goods and services by the Department Please be advised that the subject contract/contract amendment must be executed by a reviewing authority for the DEP Contract Manager who is authorized to execute contracts on behalf of the Department. If the DEP Contract Manager happens to have the delegated authority to execute contracts on behalf of the Department, the DEP Contract Manager must not execute the attached contract/contract amendment. Separation of duties¡ which is also referred to as segregation of duties, "involves ensuring that individuals do not perform incompatible duties. Duties are considered incompatible fTom a control standpoint when it is possible. for an individual to commit an error or irregularity and then be in a position to conceal. it in the normal course of his or her duties. n1 lBoynton, William C. and Kell¡ Walter G./ Modem Auditing¡ 6th ed.¡ New York: John Wiley & Sons, Inc./ If you have any questions regarding this notice, please contact the Procurement Section representative identified below for assistance. Phone: 850 245-2361 SunCom: 205-2361 Page 1 of 1 DEP 55-208 (03-02) -. _. - -. - _. -- -. -- ~ ...." <, ~ '," . . e e ATTACHMENT D FEE SCHEDULE REGION IV A. CHEMICAL CONTROL Ground Supervisor's Hourly Rate $ 40.001HR. Four (4) Member Crew Hourly Rate $I30.001HR. Six (6) Member Crew Hourly Rate $ 195.001HR. Eight (8) Member Crew Hourly Rate $260.001HR. B. HERBICIDES AND SPRAY ADDITIVES TO BE FURNISHED BY THE CONTRACTOR... u .. ----- ---- PRICE Glyphosate @41.0% a.i $ 48.24/GAL. Tric10pyr Ester @ 61.6% a.i. $ 94.70/GAL. Triclopyr Amine @ 44.4% a.i. $ 73.82!GAL. Imazapyr @ 28.7% a.i. $240.00fGAL. Glyphosate (aquatic label) @ 53.8% a.i. $102.00fGAL. Hexazinone UL W @ 75% a.i. $ 62.00fGAL. Basal Oil (non-petroleum based) $ B.DO/GAL Marker Dyes S 65.00fGAL. Kinetic $ 65.00fGAL. Non-ionic surfactant $ 13.25/GAL. C. l\1ECHANICAL 'CÕNTROL 1. Equipment Operator's Hourly Rate $ 40.001HR. 2. Equipment: Tracked 5' Mowing Deck S210.00/HR. Roller Chopper (6' wide; 5' diameter) $ 25 .OOIHR. D-6 Bull Dozer (root rake, blade) $ 60.00/HR.. D-5 Front end loader (root rake, 2 1/2 yd. bucket) $ 55.00lHR. DEP Contract No. SL811, Attachment D, Page 1 of 2 '-'" ..." "1 ...1- ,( . - . PR1CE . -- ----- ---~- FeIlerIBuncher (200 hp min. with disk saw for 20-22' trees) $160_001HR. John Deere 648 Skidder or equivalent $ 65_001HR.. 24" Diameter 400 hp \Vhole Tree. Chipper $100.001HR. Tub Grinder (400 hp) $300.00/HR. "Hydro-Ax" Mower or equivalent $ 150.00/HR. All Terrain Vehicle (ATV) $ 25.00/HR. Chamsaws/Poksaws $ 7.001HR. OUT OF REGION MOBILIZATION FEE: $ 3.50IMILE Crew Size for Region IV: 6-8 REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Contract No. SL811, Attachment D, Page 2 0[2 - '-" ..., DEPARTMENT OF PUBLIC WORKS ENVIRONMENTAL RESOURCES TO: Desiree Cimino, Purchasing FROM: Steve Fousek, Environmental Lands Specialist ~ DATE: May 22, 2004 SUBJECT: State Contract The County has received a grant fÌ'om the U.S. Fish and Wildlife Service to remove exotics at Blind Creek Preserve. The most cost effective way to remove the amount and size of the material is to utilize a fÌ'ont mounted hydraulic grinder head on either a tracked or rubber tired vehicle. To maximize the amount of work, I would like to utilize the state contract to eradicate exotics at Blind Creek. Arbor Tree and Land, Inc. has the equipment and state contract (SL811) to provide these services. I have priced hourly rates of equipment to perform the job, and believe that a per acre rate to remove the exotics (machinery and hand labor) is much more advantageous than an hourly rate. Past contractors utilizing a similar piece of machinery but with a mulching head on an articulated arm (Brontosaurus type) have charged between $132. 50/hr and $158/hr. These machines are very good in working around trees to be saved, but are very slow to eradicate large acreages of exotics. In the past we have been paying between $3,000 and $5,000 per acre utilizing the Brontosaurus type machine. Arbor Tree and Land Inc. has quoted me a price of$1500 per acre to remove the exotics, which includes the necessary hand labor. - ~" '.., AGENDA REQUEST i / ./ ITEM NO. DATE: May 18, 2004 REGULAR: ( ) / PUBLIC HEARING: ( ) / CONSENT: (X) / PRESENTED BY: Steve Fousek / /,/ ¡ /¡ TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): PUBLIC WORKS SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: r:J APPROVED r:J OTHER: County Attorney: x Originating Dept: (Pub. Wks.) Request permission to Piggy-back state contract SL811 for Arbor Tree and Land, Inc. to remove exotics at Blind Creek Preserve, for an àmount not to exceed $60,000. This exotic removal will complete the third phase of exotic treatment within Blind Creek, east of A 1 A. "\ $50,000 is àV,ailable in 001154-3920-534000-39010 (U.S. Fish & Wildlife Grant'~und in Other Contractual Services) and $10,000 is available in 382~3,920-546200-31004 (ESL Fund for Maintenance Improvement Proje~ts). \ .'. On August 22, 2002 ttì~ U.S. Fish and Wildlife Service signed a modification to the FY9~\grant, (agreement #1448-40181-99-G-155) authorizing St. Lucie Couh~ an additional $50,000 in funds to eradicate e~otics at Blind C'r~k. Budget resolution 02-236 was approved by the BOCC on October 8, 2002. \\ '\ \ Staff recommends the Board apprò've the request to piggy-back state contract SL811 for an amount not to \exceed $60,000. \ \ r:J DENIED , \ \ \ CONCURRENCE: \ \. '\, \ \ Douglas An~erson County Administrator Review and Approvals Management and Budget: X Purchasing: X Other: Other: Finance: Check for copy only, If applicable: "" ITEM N"?!I C-9F DATE: 6/1/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Permission to advertise Invitation for Bid for Grinding/Mulching Services. BACKGROUND: To solicit bidders for Grinding/Mulching Services. FUNDS AVAilABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends approval for the request for permission to advertise Invitation for Bid for Grinding/Mulching Services. COMMISSION ACTION: Approved (5-0) CE: ~ APPROVED () DENIED ( )' OTHER -- --- ANDERSON OUNTY ADMINISTRATOR Coordination/SiQnatures County Attorney ( X) Originating Dept. ( ) BY Mgt. & Budget ( ) Other ( ) Purchasing (X) r:¡;/ / Other ( ) Finance: (check for copy, only if applicable)_ v ði¢l'fRJ'Q "" \ S\te sett\n9S \ HelP \ create ds \ Lists , ßoaf "i1155100 Iou . ' , &Og~2 I f!2t2 i CLG9çG / 21fG , 2 G{:pUà2 I HG¡b ~ tD I Q!~ " 1 \h16 "" , !)J """"" b~'i?G I 0t:. s .. ~Bid/RFP/RFQ '-' ...., ..., Page 1 of2 . Home I Documents I Discussion Boards I Lists I Create I Site Settings ¡ Help BID/RFP/RFQ Request You have submitted the following information. If you have any questions regarding th submission of this form, please contact the Purchasing Department at (561) 462-1700 Project Name: Grinding/mulching of downed trees Requesting Department: Airport Project Manager or Contact Person: Barbara Churchill/Paul Phillips Phone Number: 772-462-1732 Solicitation Type: Bid Fax Number: 772-462-1718 Requested Bid Opening Date: july 1, 2004 If the funding for this bid was specifically approved in the budget allow 2 weeks for advertisement. If permission to advertise is required allow 3-4 weeks. Bids less than $500,000 require a minimum of 21 days from advertisement to opening and bids in excess of $500,000 require a minimum of 30 days. Insurance and Bond Information The following are the standard limits for County projects. Any request to deviate from these limits must be submitted in writing to the Risk Manager. The submittal must contain a description of the project and reason for the deviation. Bonds 1. 5% Bid Security 2. 100% Public Construction Bond 3. 100% Maintenance Bond Years - Select - Insurance http://lO.5.0.69/PURCHASING/_vti_bin/shtrnLd11/forrns/bid-rfp-rfq3.htm 5/24/2004 '\. BidIRFP/RFQ '-' ....., ...." Page 2 of2 1. Worker's Compensation $1,000,000 by accident - each accident $1,000,000 by disease - each employee $1,000,000 by disease - policy limit 2. Commercial General Liability $1,000,000 per occurrence $3,000,000 per job aggregate 3. Commercial Auto Liability Combined Single Limit, Bodily Injury/Property Damage $1,000,000 4. Builder's Risk All risks for the total construction cost of the project 5. Professional Liability $1,000,000 aggregate 6. Other (Describe in detail) Pre-Bid Conference: Non-Mandatory Requested Date: Pre-Bid Conference Location: Terminal Building at St Lucie County International Airport Bid Form Information (unit pricing, break-out pricing, etc.): total $ also price per day Approval Information Budget Item Request No.: Board Approval Date: Fund No.: Requested Time: 9:00 am Special Requests or Instructions Supplemental Vendors (Please list any vendors who you would like to receive notification of this solicitation, provide company name and facsimile number) http://10.5.0.69/PURCHASING/_vti_bin/shtml.dll/fonns/bid-rfp-rfq3.htm 5/24/2004 · , ......" ITEM N"1f. C-9G DATE: 6/1/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Acceptance of Donated Personal Property from the McColl Estate to the Library Department. Staff also request permission to auction /dispose of property not used by the County. BACKGROUND: See attached memorandum FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve the acceptance of donated personal property from the McColl Estate. Staff also request permission to auction/dispose of property not used by the County. Approved (5-0) COMMISSION ACTION: (10 APPROVED () DENIED ( f OTHER Coordi nation/Sig natures County Attorney ( X) v9Y Mgt. & Budget ( ) Other ( ) Purchasing (X) éjf Originating Dept. ( ) Other ( ) Finance: (check for copy, only if applicable) _ ''''' 4' ~ ~ ..., ..." MEMORANDUM ST. LUCIE COUNTY LIBRARY FROM: Board of County Commissioners Susan Kilmer, Library Director ;Jc¿:2a¡u ¡{;.l/j æJU TO: DATE: May 26, 2004 SUBJECT: Acceptance of Gift ............................................................................ Dorothy McColl left in her will all of her personal properties to the S1. Lucie County Library. Mrs. McColl was living in an assisted living facility in Palm City for over three years and is a former resident and retired teacher from S1. Lucie County. Properties currently in Mrs. McColl's apartment include a small dining room table with chairs; china cabinet; small display cabinet; 2 desks; dresser; recliner; couch; set of Noritake china; display of cups and saucers, clothing, paintings; books; costume jewelry, etc. I am asking that the Board of County Commissioners accept these properties on behalf of the Library and then allow these properties be auctioned off with the Library receiving the proceeds of the sale. cc Ed Parker, Purchasing Director AGENDA~EQUEST ....J ITEM NO. 10 . COUNTY '" FLORIDA ". DATE: June 1 / 2004 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: Board of County Commissioners --- erson, County Administrator SUBMITTED BY (DEPT): Administration SUB1ECT: BOCC Meeting Cancellation BACKGROUND: It has been requested that the December 28, 2004 Board of County Commissioners meeting be cancelled due to holidays. FUNDS AVAILABLE: N/ A PREVIOUS ACTION: N/ A RECOMMENDATION: Staff recommends that the December 28, 2004 Board of County Commissioners meeting be cancelled. COMMISSION ACTION: NCE: ~APPROVED [] OTHER: [] DENIED glas M. Anderson County Administrator Approved (5-0) Review and Approvals County Attorney: Management & Budget: _ Originating Dept: == Other: Finance: (Check for Copy only, if applicable) Purchasing: Other: Effective: 5/96