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Home My WebLink AboutAgenda Packet 01-11-05 '-' ....., COUNTY': F LOR I DA I> ,ANUARY II, 2005 ..00 AM BOARD OF COUNTY COMMIISIONER, AGENDA WELCOME ALL MEETINGS ARE TELEVISED. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA - These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA - Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS - These items are usually heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and aSRs anyone wishing to speaR to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will aSR for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION - Please state your name and address, speaRing clearly into the microphone. If you have bacRup material, please have eight copies for distribution. NON-AGENDA ITEMS - These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT - Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM - Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional worRshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these worRshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1ID or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. '-' "wi BOARD OF COUNTY COMMISSIONER' www.co.st-Iucie.fl.us F.annle H..tchln..n, Chal...an D.... C.wa.d, Vice Chal.man '..eph E. 'mlth Pa..la A. Lewb Ch.b C.aft: Dbt.lct N.. 4 Dbt.lct N.. 2 Dbt.lct N.. I Dbtrlct N.. J Dlst.lct N.. 1 Ûmm. leWÎ0 ~nJ- ,an..a.. II, 2001 ..00 A.M. Inv.catl.n Pled.e .f Alle.lance ~. llNUTE' ~~~ Approve the minutes of the meeting held on January 4, 2005. 2e PROCLAMATIONSlPRE'ENTATION' A. Reading of the announcements by the County Administrator Ie GENERAL PUBLIC COMMENT 4. CON'ENT AGENDA ....._:±I.6m6:fJ...,. ;..t_~(!'í.L. ~·......6__ ..............y..y....._.._.,_._~._'" "'"'"""0:~W~~,,",",' . ',"", ' "",~~~L,~~~~t:.~· PUBLIC HEARING' I'. PUBLIC WORK' ~~~O J\~ngineering Division -Indian River Estates Street Lighting District - Public Hearing to Add Additional Lighting- . ~- t,Ç- Staff recommends that the Board approve Resolution No. 05-006, amending the Indian River Estates Street 0f~r';::¡, Lighting District for the addition of one (1) light. ? END OF PUBLIC HEARING' ~ ~,COUNTY AnORNEY (\~\\{~ ' ~ i\X'\'" \)\ O"JVProposal for Consulting Services - Emergency Shelter Impact Fees - Consider staff recommendation to 'v\: ~~I\\ approve the Proposal and authorize the Chairman to sign. tf 7. PUBLIC WORK' ~ J Engineering Division - Indian River Drive Shoreline Restoration (Hurricane Jeanne Damage) - WorR ~ '." '~\\ Ò \~uthorization to the Coast.al E.ngineering con~ract ,:"ith T aylor Engin~erin~ - ~onsider staff recommendation to Y'\\( ;j \.91Pprove the WorRÄuthorlzatlon for the continuation of coastal engineering In the amount of $26,920.00 and \J . ~uthorize the Chairman to sign. ~~q Regula. Agenda 'anua.. II, 2005 Page Two '-" .....,¡ .. ,\ ADMINI'TRATION ~~~Jf legislative Funding I Community Budget Issue Request (CBIR) - Authorize the County Administrator to submit ~. Community Budget Issue Requests to the State Legislature for the following six projects: (1) Emergency .,.'./\J. Operations Center ¡Special Needs Shelter, (2) Hazard Mitigation Grant Program Funding, (3) Treasure Coast {\.{1 Regional Biosolids Management Facility, (4) Indian River Drive Restoration Project Phase 2, (5) South 26th , QY Street Waste Water Collection System, (6) Orange Avenue Widening - Kings Highway to OReechobee County C Line. - Consider staff recommendation to authorize the County Administrator to submit the six CBIR requests. .. CULTURAL AFFAIR' ~ ~~~~ai" Co;¡: -Consider staff recommendation to select one appointee from the candidates ð~ J~~ \J \i" (y~ '-" ......,J, CON'ENT AGENDA I. WARRANT' Approve warrant list No. 15 2e COUNTY AnORNEY A. Resolution No. 05-004 extending the State of Emergency for hurricane Frances, and Resolution No. 05-005 extending the State of Emergency for Hurricane Jeanne - Consider staff recommendation to approve Resolution No. 05-004 and 05-005 and authorize the Chairman to sign. B. Record Destruction - Consider staff recommendation that the Board approve the destruction of records as requested. Ie PARK' A RECREATION A. Approval of WorR Authorization No. 6 for Hazen & Sawyer, P.C., Inc. to provide professional engineering services for Wetland Vertical Relocation at Capron Trail ParR in LaRewood ParR, and approval to move $14,300 from other Contractual Services account to Imp. OfT Buildings Consulting Eng. (capital account). Consider staff recommendation that the Board approve WorR Authorization No.6 with Hazen & Sawyer, P.C., Inc. and approve to move $14,300 from Other Contractual Services account to OfT Buildings Consulting Eng. (capital account) as required for tracRing purposes. B. St. Lucie County Centennial Celebration Entertainment Contract - Consider staff recommendation to approve the contract with MarR Chesnutt in the amount of $25,000.00 as drafted by the County Attorney and authorize the Chairman to sign. C. Termination of the Civic Center Change Fund - Consider staff recommendation to approve the termination of the $800.00 Change Fund at the Civic Center. D. Revised Capital Equipment Purchase EQ02-149 - Consider staff recommendation to approve to modify EQ05-149 to reflect the purchase of a portable aquatic lift and to increase the purchase amount from $4,000.00 to $4,995.00. 4. INVE'TMENT FOR THE FUTURE Central Services - Contract Change Order No.1 to Contract No. C04-02-091 - Hennis Construction Company, Inc. - I Louis Ellis Memorial ParR Concession/Restroom Building. Consider staff recommendation that the Board approve Change Order No.1 to Contract No. C04-02-091 - Hennis Construction, Inc. to increase the contract sum an additional $1,025.00 and contract time an additional seventy-two (72) days for a completion date of January 31, 2005, and authorize the Chair to sign the Change Order. Staff further recommends the Board Approve final payment and release of retainage in the amount of $14,052.00 to Hennis Construction for the Concession/Restroom project. I. COMMUNITY 'ERVICE' A. Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Consider staff recommendation to authorize the Chairman to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Contract AN939. B. Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Consider staff recommendation to authorize the Chairman to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Contract ANN08. '-" """ Consent Agenda 'anua.. II, 2005 Page Two 6. PUBLIC WORK' A. Code Division - Request for 8 new positions to be added to the Code Compliance Division - Consider staff recommendation to approve positions numbers, 05-071 through 05-116 in order to provide services for the immediate need, and to meet the continuing growth in St. Lucie County. B. Request of Robert Tierney through agent Randy Mosby for an exemption from the requirements of Section 11.02.09(A)(5), St. Lucie County Land Development Code, to prepare an Environmental Impact Report for the project to be Rnown as First Replat of Jana ParR SfD - Minor Site PlanfPreliminary Plat. - Consider staff recommendation to that this exemption from the requirements of Section 11.02.09(A)(5) be approved and that no environmental impact report be required for this project. C. Road and Bridge Division - Acceptance of Prima Vista Boulevard Extension and Release of Maintenance Bond - Consider staff recommendation to accept the extension of Prima Vista Boulevard and authorize the release of the Maintenance Bond. D. Solid Waste Division - CDM Amendment to 5 Year Professional Services Agreement - Consider staff recommendation to approve the December 18, 2004 proposal from CDM for engineering services to assist St. Lucie County with annual water quality monitoring, analysis, and report for both the Glades Road Landfill and Fairwinds Golf Course, annual aerial survey and financial responsibility update, Glades Road Landfill annual Leachate collection pipes survey and evaluation, Title V reporting, and continuing consulting services for a total annual amount of $219,650.00 and to approve this change is scope for the Glades Road Landfill Annual Permit Compliance issues. E. Solid Waste Division - CDM Proposal - Landfill Gas Collection Wells Deactivation - Consider staff recommendation to approve the December 18, 2004 proposal from CDM for engineering services related to the deactivation of non-performing landfill gas collection wells for a lump sum of $35,400.00. F. Solid Waste Division - Southern Waste Services, LLC - Consider staff recommendation to approve the Non-Exclusive Commercial Solid Waste and Recyclable Material Collection Service Agreements for Southern Waste Systems, LLC and authorize the Chairman to execute. G. Solid Waste Division - Time ClocR - Consider staff recommendation to approve an upgrade to the time clocR system with a purchase from Timeco for EQ#05-277 in the amount of $2,515.00 (including shipping) for a upgraded biometric time clocR and EQ#05-278 for one new biometric time clocR in the amount of $2,515.00 (including shipping). H. Request approval of a proposed Professional Service Agreement with Glatting JacRson Kercher Anglin Lopez Rinehart, Inc. to prepare prototypical revegetation plans for the embanRment between the Indian River Lagoon and Indian River Drive. The agenda item further requests the Board to designate that the need to enter into this agreement with Glatting JacRson results from a valid public emergency. The prototype plans, once developed by Glatting JacRson, will be constructed on properties along Indian River Drive that are owned by St. Lucie County (Walton Scrub) and by the Florida Inland Navigation District. The prototypes will then be used to demonstrate to the residents along Indian River Drive the types, density, and pattern of plantings necessary to secure stabilization of the Indian River Drive embanRment. The emergency arises from a need to initiate the vegetative plantings as soon as possible to ensure the stabilization of the Indian River Drive embanRment and also to adhere to a schedule of planting required by a grant of $3.3 million from NRCS. - Consider staff recommendation to approve the Professional Services Agreement with Glatting JacRson and designate the need to hire Glatting JacRson results from a valid public emergency. Consent Agenda 'anua.. II, 2001 Page Th.ee '-" '-' 7. AIRPORT A. Master Drainage Plan Design & Modification Scope of WorR with PBS&J - Consider staff recommendation to approve WorR Authorization No. 6 for $194, 372 with PBS&J for the Master Drainage Plan Modification for Basin A at St. Lucie County International Airport. B. Approval of Change Order No. 1 for the Airfield Lighting Upgrade Project at St. Lucie County International Airport - Consider staff recommendation to approve Change Order #1 for $17,771 to Florida Industrial Electric, Inc. for the rehabilitation of airfield lighting at St. Lucie County International Airport. B. PURCHA'ING A. Bid #05-001 - Enhance Swale Maintenance Contract - Consider staff recommendation to award to the second lowest responsible bidder, All Terrain Earthmoving. B. Bid #05-004 - Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand _ Consider staff recommendation to award Bid #05-004 - Purchase and installation of Live Streaming Video of SLCTV and Video On-Demand to the sole responsible and responsive bidder, V2Net (D.CO) for a total cost of $18,876.00. C. Permission to advertise a Request for Proposal (RFP) for a Golf Course Designer for the Fairwinds Golf Course Expansion - Consider staff recommendation to grant permission to advertise RFP for a Golf Course Architect Designer. D. Approval of Bid Waiver and Ratification of Emergency Purchases from Hurricane FrancesfJeanne _ Consider staff recommendation to: (1) Ratify the County Administrator's Order effective September 3, 2004 at 5:00 P.M. and September 24, 2004 at 9:00 A.M., (2) Approve the waiver of sealed bids as a result of the declared emergency, (3) Ratify the County Administrator's approval of the list of emergency purchase orders, credit card purchases, and authorize the Chairman to sign the contracts as prepared by the County Attorney. E. First Extension to Contract COH2-180 with Sierra International Machinery, LLC for maintenance services for the baler and conveyor system at the St. Lucie County Solid Waste Bailing and Recycling Facility - Consider staff recommendation to approve the first extension to the contract and authorize the Chairman to sign the extension as prepared by the County Attorney. F. Second Extension to Contract C98-12-185 with Severn Trent-Avatar Utility Services, LLC for operation, maintenance, and management services for St. Lucie County water, wastewater, and reclaimed water facilities - Consider staff recommendation to approve the second extension to the contract and authorize the Chairman to sign the extension as prepared by the County Attorney. G. Fourth Amendment to Contract No. COH2-253 with Florida Tire Recycling, Inc. for waste tire processing - Consider staff recommendation to approve the fourth amendment to the contract and authorize the Chairman to sign as prepared by the County Attorney. H. First Amendment to Contract No. C04-10-499 with Wilco Construction, Inc. and Contract C04-10-560 with Summerlin Seven Seas, Inc. for removal of old debris and replace structures to original condition _ Consider staff recommendation to approve the first amendment to the contract and authorize the Chairman to sign as prepared by the County Attorney. I. Permission to advertise a Request for Proposals (RFP) for Continuing Professional Surveying Services _ Engineering Department - Consider staff recommendation to approve permission to advertise for Request for Proposals (RFP) for Continuing Professional Surveying Services. Con.ent Agenda 'anlla.. II, 2001 Page Fo... '-" ....." J. Bid #04-099 - South Hutchinson Island Water Reclamation Facility Repair & Painting - Consider staff recommendation to award Bid #04-099 to the lowest responsible and responsive bidder, West Florida Maintenance, Inc. for a total cost $110,275.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. .. PARK' REFERENDUM Lawnwood Football Stadium LightingfPiggybacR off of the City of JacRsonville's contract with Musco Lighting - Consider staff recommendation to approve piggybacRing off of the City of JacRsonville's contract with Musco Lighting in the amount of $281,188.00 for materials, labor, and installation of the Lawnwood Football Stadium lighting. Approve the contract between Musco Lighting and St. Lucie County as drafted by the County Attorney and authorize the Chairman to sign. 10. ADMINI'TRATION A. Planning & Zoning Commission Appointment - Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. Rusty AiRens to the Planning & Zoning Commission. B. Tourism Development Council ApPointment - Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. Simmie Burnes to the Tourist Development Council. C. Public Art & Design Committee Appointment - Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. James D. Gibson to the Public Art & Design Committee. D. In a December 22,2004 letter; Congressman Alcee Hastings requested from St. Lucie County the submission of projects to be considered for TEA-21 funding. The letter stipulated the projects must be listed in the Florida Department of Transportation Adopted WorR Program and planned in conjunction with the local MPO. Staff identified the below listed projects, consistent with the above criteria, to be considered for TEA-21 funding. This agenda item seeRS the Board's approval to submit the following projects to Congressman Hastings. 1. Widening of Midway Road from South 25th Street to U.S. 1; 2. Widening of U.S. 1 from Midway Road to Edwards Road; 3. Widening of West Virginia Drive from Floresta to US1; 4. Widening of US1 from Edwards Road to Virginia Avenue; 5. Widening of OReechobee Road from JenRins Road to Florida TurnpiRe; 6. Citrus AvenuefDelaware Realignment with US1; 7. Orange Avenue reconstruction from Kings Highway to OReechobee County line; 8. Feeder Routes to Job Transit Project (Acquisition of 24 transit buses for new transit routes); 9. SidewalRfbicycle paths on Peachtree Boulevard and Emerson Avenue; 10. OReechobee Road Pedestrian Bridge transportation enhancement. 11. Extension to taxiway at St. Lucie County Airport Consider staff recommendation to authorize the County Administrator to submit the above five projects to Congressman Hastings. E. Request for Board approval of Change Order No. 8 for Ahrens Companies to provide additional electrical service at the Fairgrounds Arena. Consider staff recommendation to approve Change Order No.8 in the amount of $10,040.45. Content Agenda 'anlla.. II, 2005 Page Five ~ .....", II. MANAGEMENT AND BUDGET A. Approval of Budget Amendment #04-117 transferring funding to cover General Fund purchase orders that were rolled over from fiscal year 2004 - Consider staff recommendation to approve Budget Amendment #04-117. B. Dori Slosberg Mini-Grant Awards - Consider staff recommendation to approve the awards of grant funds as stated on memorandum 05-19; changing the award date this year to February 15th instead of November 1st; and authorizing the County Attorney's Office to draw up the appropriate contracts for the Chairman's signature. 12. UTILITIE' A. Route 4 16" Water Main and 16" Force Main Extension - Consider staff recommendation to approve the WorR Authorization with Masteller & Moler, Inc. for engineering services related to the Route 4 project for the extension of a 16" water main and 16" force main through the proposed WaterstonefEmerson Estates project in the amount of $216,950.00. B. Holiday Pines Water Treatment Plant - WorR Authorization Concentrate Disposal Relocation Permitting - Phase 1 - Consider staff recommendation to approve the WorR Authorization with Camp, Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant concentrate disposal relocation permitting - Phase 1 in the amount of $16,480.00. C. Holiday Pines Water Treatment Plant - WorR Authorization - Disinfection System Conversion _ Consider staff recommendation to approve a WorR Authorization with Camp, Dresser & McKee, Inc. for engineering services related to design, permitting and construction site visits for the disinfection system conversion at the Holiday Pines Water Treatment Plant in the amount of $14,480.00. D. Holiday Pines Water Treatment Plant Expansion - WorR Authorization - Preliminary Engineering Analysis - Consider staff recommendation to approve a WorR Authorization with Camp, Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant expansion preliminary engineering analysis in the amount of $36,490.00. ANNOUNCEMENT' ,ANUARY II, 2001 1. The Board of County Commissioners will hold a Joint Meeting with the City of Fort Pierce, the Fort Pierce Utility Board and the South Florida Water Management District on Friday, January 14, 2005 from 2:00 p.m. to 5:00 p.m. in the County Commission Chambers, to discuss Future Regionalization of Water and Waste Water Facilities and other CountyfCity issues. 2. The Board of County Commission will hold the final Public Hearing for the Part 150 Noise Study for St. Lucie County International Airport on Tuesday, January 18, 2005 at 6:00 p.m. or as soon thereafter as possible. 3. The Conservation Alliance "Party in the ParR" has been rescheduled to Saturday, January 22, 2005, from 10:00 a.m. to 4:00 p.m. at the Fort Pierce Inlet State ParR. 4. The Cultural Affairs Council will be sponsoring a bus daytrip to the Zora Neal Hurston Festival in Eatonville Florida on Friday, January 28th and again on Saturday, January 29th. For details and reservations, please contact VicRi Straeffer of the Cultural Affairs office at 462-1767. s. The Board of County Commissioners will hold a worRshop to discuss growth issues with Indian River County on Monday, January 31, 2005 from 9:00 a.m. to 11:00 a.m. at the Richardson Center, located at the Indian River Community College Mueller Campus, 6155 College Lane, Vero Beach. 6. The St. Lucie County Historical Museum at 414 Seaway Drive in Ft. Pierce will host an opening for the Livingston "Castro" Roberts art exhibit on February 4, 2005 from 5:30 p.m. to 8:00 p.m. Roberts was one of the original Indian River School of Landscape painters, popularly Rnown as the Highwaymen. The reception will immediately follow the dedication ceremony of a grave-top mosaic by local artist Anita Prentice at Roberts' tomb in the Pine Grove Cemetery, which will taRe place at 4 pm on Feb. 4. For more information, contact VicRi Straeffer of the Cultural Affairs office at 462-1767. 7. The Board of County Commissioners will hold a Strategic Planning Session on February 17, 2005 from 8:00 a.m. to 5:00 p.m. at the IRCCfFAU St. Lucie West Campus in the Schreiber Center, 500 NW California Blvd., Port St. Lucie. 8. The Board of County Commissioners will hold a WorRshop to discuss the findings of the Final Presentation of the Criminal Justice System Assessment on Thursday, February 24, 2005 from 1:30 p.m. to 5:00 p.m. in Conference Room #3. St. Lucie Count, Mo.quito Cont.ol Di.t.ict Pa..la A. Lewis, Chal.man 'o.eph E. 'mlth, Vice Chal.man Do... Cowa.d F.annle H..tchlnton Ch.1s C.aft: District No. J Dlst.lct No. I Dlst.lct NO.2 District NO.4 Dlst.lct No. I \ I.~ ~o: AGENDA ,an..a.. II, 2001 MINUTE' Approve the minutes from the meeting held on November 23, 2004. Approve the minutes from the meeting held on December 14, 2004. C. Approve the minutes from the meeting held on December 21, 2004. 2. GENERAL PUBLIC COMMENT I. ) WARRANT' LI'T Q: Approve Warrants List No. 12, 13 and 14. ~ CON'ENT AGENDA NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taRen by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (561) 462-1777 or TDD (561) 462-1428 at least forty-eight (48) hours prior to the meeting. St. Lucie Count, E.o.ion Cont.ol Di.t.ict F.annle H..tchlnton, Chal.man Ch.1s C.aft:, Vice Chal.man 'oteph E. 'mlth Do... Cowa.d Pa..la A. Lewis Dlst.lct NO.4 District No. I Dbt.lct No. I Dlst.lct NO.2 Dlst.lct NO.1 AGENDA ,an..a.. II, 2001 I. MINUTE' Approve the minutes from the meeting held on December 14, 2004. 2. GENERAL PUBLIC COMMENT CON'ENT AGENDA I. WARRANT' LI'T Approve Warrants List No. 12, 13 and 14. 2. ~ PUBLIC WORK' ERO'ION 1710 ~~ A.'::, ~ Amendment No. 2 to Project Agreement No. 04Sl1 with the Florida Department of Environmental o )J\' Protection (C04-01-013) - Consider staff recommendation to approve Amendment No.2 to Project ( ~. Qf" Agreement 04SL1 (C04-01-013) with the Florida Department of Environmental Protection, contingent 'tJ'!J on review and approval of the final agreement by the County Attorney and the execution of said c( agreement by the Chairperson. B. Project Agreement No. 04SL2 with the Florida Department of Environmental Protection providing ð funding for coastal related activities associated with South St. Lucie County Beach project - Consider n~ e./ ~aff recommendation to approve Project Agreement 04SL2 with the Florida Department of ~ ~yViranmental Protection and the execution of said agreement by the Chairpe"on. Qf'~ 'J{ NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taRen by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the oppartunity to cross-examine any individual testifying during a hearing upan request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (561) 462-1777 or TDD (561) 462-1428 at least forty-eight (48) hours prior to the meeting. ~ ......". ,ANUARY II, 2005 ..00 AM BOARD OF COUNTY COMMIJJIONER' AGENDA WELCOME ALL MEETINGS ARE TELEVISED. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA - These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA - Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS - These items are usually heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and aSRs anyone wishing to speaR to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will aSR for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION - Please state your name and address, speaRing clearly into the microphone. If you have bacRup material, please have eight copies for distribution. NON-AGENDA ITEMS - These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT - Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM - Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional worRshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these worRshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. '-" "wi BOARD OF COUNTY COMMIJJIONER, www.co.st-Iucie.fl.us F.annle H..tchln.on, Chal.man Do... Cowa.d, Vice Chal.man 'oteph E. 'mlth Pa..la A. Lewl. Ch.1s C.aft: Dlst.lct NO.4 Dlst.lct NO.2 Dlst.lct No. I Dlst.lct No. I Dlst.lct No. I ,an..a.. II, 2005 ..00 A.M. Invocation Pled.e of Alle.lance I. MINUTE' Approve the minutes of the meeting held on January 4, 2005. 2. PROCLAMATIONJ/PRE'ENTATION' A. Reading of the announcements by the County Administrator I. GENERAL PUBLIC COMMENT 4. CON'ENT AGENDA -~'i:ÄÍ]~ii~.ài'l'::'::::í ~f rir,' r . ~, "~' j .' .~ ::: j::::::ìT': ïJ¡'~"1"- PUBLIC HEARING' IA. PUBLIC WORK' Engineering Division - Indian River Estates Street Lighting District - Public Hearing to Add Additional Lighting - Staff recommends that the Board approve Resolution No. 05-006, amending the Indian River Estates Street Lighting District for the addition of one (1) light. END OF PUBLIC HEARING' -.....,¡~~',·::~nu·bL r"'It - -~' ¡r =i :<Tin 'j;fJJ¡rÏJiiÌ~~- O::;:::~;;'blr~h' :hr':::i;'~Ti f~:' ì;";'; -.::; ~,,:,~~:'2":>:' ~r;~iíif~ .. COUNTY AnORNEY Proposal for Consulting Services - Emergency Shelter Impact Fees - Consider staff recommendation to approve the Proposal and authorize the Chairman to sign. 7. PUBLIC WORK' Engineering Division - Indian River Drive Shoreline Restoration (Hurricane Jeanne Damage) - WorR Authorization to the Coastal Engineering contract with Taylor Engineering - Consider staff recommendation to approve the WorR Authorization for the continuation of coastal engineering in the amount of $26,920.00 and authorize the Chairman to sign. Regula. Agenda 'anua.. II, 2005 Page Two '-" ...." .. ADMINISTRATION Legislative Funding f Community Budget Issue Request (CBIR) - Authorize the County Administrator to submit Community Budget Issue Requests to the State Legislature for the following six projects: (1) Emergency Operations Center fSpecial Needs Shelter, (2) Hazard Mitigation Grant Program Funding, (3) Treasure Coast Regional Biosolids Management Facility, (4) Indian River Drive Restoration Project Phase 2, (5) South 26th Street Waste Water Collection System, (6) Orange Avenue Widening - Kings Highway to OReechobee County Line. - Consider stoff recommendation to authorize the County Administrator to submit the six CBIR requests. .. CULTURAL AFFAIR' Cultural Affairs Council Vacancy -Consider staff recommendation to select one appointee from the candidates submitted. -~~·._-T ;'¡Wi ','~"¡iì.¡¡i::O¡;;::.' <ü 11::1.,:': 'M"ír,~¡T¡¡¡'¡¡¡~.::;::i:::i¡~í": "E¡¡"; CON'ENT AGENDA .~" ,ri:.ìòiM,.¡':¡iiiC:: í:Î,i í ~m¡ii,~ .' iií'J-j¡ ¡ mør 1: :::~j=-kL¡_~:-:_';_JiiÜP¡iÎi:: I. WARRANT' Approve warrant list No. 15 2. COUNTY AnORNEY A. Resolution No. 05-004 extending the State of Emergency for hurricane Frances, and Resolution No. 05-005 extending the State of Emergency for Hurricane Jeanne - Consider staff recommendation to approve Resolution No. 05-004 and 05-005 and authorize the Chairman to sign. B. Record Destruction - Consider staff recommendation that the Board approve the destruction of records as requested. Ie PARK' A RECREATION A. Approval of WorR Authorization No.6 for Hazen & Sawyer, P.C., Inc. to provide professional engineering services for Wetland Vertical Relocation at Capron Trail ParR in LaRewood ParR, and approval to move $14,300 from other Contractual Services account to Imp. OfT Buildings Consulting Eng. (capital account). Consider staff recommendation that the Board approve WorR Authorization No.6 with Hazen & Sawyer, P.C., Inc. and approve to move $14,300 from Other Contractual Services account to OfT Buildings Consulting Eng. (capital account) as required for tracRing purposes. B. St. Lucie County Centennial Celebration Entertainment Contract - Consider staff recommendation to approve the contract with MarR Chesnutt in the amount of $25,000.00 as drafted by the County Attorney and authorize the Chairman to sign. C. Termination of the Civic Center Change Fund - Consider staff recommendation to approve the termination of the $800.00 Change Fund at the Civic Center. D. Revised Capital Equipment Purchase EQ02-149 - Consider staff recommendation to approve to modify EQos-149 to reflect the purchase of a portable aquatic lift and to increase the purchase amount from $4,000.00 to $4,995.00. 4. INVESTMENT FOR THE FUTURE Central Services - Contract Change Order NO.1 to Contract No. C04-02-091 - Hennis Construction Company, Inc. - I Louis Ellis Memorial ParR Concession/Restroom Building. Consider staff recommendation that the Board approve Change Order No.1 to Contract No. C04-02-091 - Hennis Construction, Inc. to increase the contract sum an additional $1,025.00 and contract time an additional seventy-two (72) days for a completion date of January 31, 2005, and authorize the Chair to sign the Change Order. Staff further recommends the Board Approve final payment and release of retainage in the amount of $14,052.00 to Hennis Construction for the Concession/Restroom project. s. COMMUNITY 'ERVICE' A. Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Consider staff recommendation to authorize the Chairman to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Contract AN939. B. Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Consider staff recommendation to authorize the Chairman to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment #1 - Contract ANN08. \w' ...., Content Agenda 'anua.. II, 2005 Page Two 6. PUBLIC WORK' A. Code Division - Request for 8 new positions to be added to the Code Compliance Division - Consider staff recommendation to approve positions numbers, 05-071 through 05-116 in order to provide services for the immediate need, and to meet the continuing growth in St. Lucie County. B. Request of Robert Tierney through agent Randy Mosby for an exemption from the requirements of Section 11.02.09(A)(s), St. Lucie County Land Development Code, to prepare an Environmental Impact Report for the project to be Rnown as First Replat of Jana ParR SfD - Minor Site PlanfPreliminary Plat. - Consider staff recommendation to that this exemption from the requirements of Section 11.02.09(A)(s) be approved and that no environmental impact report be required for this project. C. Road and Bridge Division - Acceptance of Prima Vista Boulevard Extension and Release of Maintenance Bond - Consider staff recommendation to accept the extension of Prima Vista Boulevard and authorize the release of the Maintenance Bond. D. Solid Waste Division - CDM Amendment to 5 Year Professional Services Agreement - Consider staff recommendation to approve the December 18, 2004 proposal from CDM for engineering services to assist St. Lucie County with annual water quality monitoring, analysis, and report for both the Glades Road Landfill and Fairwinds Golf Course, annual aerial survey and financial responsibility update, Glades Road Landfill annual Leachate collection pipes survey and evaluation, Title V reporting, and continuing consulting services for a total annual amount of $219,650.00 and to approve this change is scope for the Glades Road Landfill Annual Permit Compliance issues. E. Solid Waste Division - CDM Proposal - Landfill Gas Collection Wells Deactivation - Consider staff recommendation to approve the December 18, 2004 proposal from CDM for engineering services related to the deactivation of non-performing landfill gas collection wells for a lump sum of $35,400.00. F. Solid Waste Division - Southern Waste Services, LLC - Consider staff recommendation to approve the Non-Exclusive Commercial Solid Waste and Recyclable Material Collection Service Agreements for Southern Waste Systems, LLC and authorize the Chairman to execute. G. Solid Waste Division - Time ClocR - Consider staff recommendation to approve an upgrade to the time clocR system with a purchase from Timeco for EQ#Os-277 in the amount of $2,515.00 (including shipping) for a upgraded biometric time clocR and EQ#Os-278 for one new biometric time clocR in the amount of $2,515.00 (including shipping). H. Request approval of a proposed Professional Service Agreement with Glatting JacRson Kercher Anglin Lopez Rinehart, Inc. to prepare prototypical revegetation plans for the embanRment between the Indian River Lagoon and Indian River Drive. The agenda item further requests the Board to designate that the need to enter into this agreement with Glatting JacRson results from a valid public emergency. The prototype plans, once developed by Glatting JacRson, will be constructed on properties along Indian River Drive that are owned by St. Lucie County (Walton Scrub) and by the Florida Inland Navigation District. The prototypes will then be used to demonstrate to the residents along Indian River Drive the types, density, and pattern of plantings necessary to secure stabilization of the Indian River Drive embanRment. The emergency arises from a need to initiate the vegetative plantings as soon as possible to ensure the stabilization of the Indian River Drive embanRment and also to adhere to a schedule of planting required by a grant of $3.3 million from NRCS. - Consider staff recommendation to approve the Professional Services Agreement with Glatting JacRson and designate the need to hire Glatting JacRson results from a valid public emergency. Content Agenda 'anua.. II, 2005 Page Th.ee '-" ~ 7. AIRPORT A. Master Drainage Plan Design & Modification Scope of WorR with PBS&J - Consider staff recommendation to approve WorR Authorization No. 6 for $194, 372 with PBS&J for the Master Drainage Plan Modification for Basin A at St. Lucie County International Airport. B. Approval of Change Order No. 1 for the Airfield Lighting Upgrade Project at St. Lucie County International Airport - Consider staff recommendation to approve Change Order #1 for $17,771 to Florida Industrial Electric, Inc. for the rehabilitation of airfield lighting at St. Lucie County International Airport. I. PURCHASING ~ A. Bid #05-001 - Enhance Swale Maintenance Contract - Consider staff recommendation to award to the second lowest responsible bidder, All Terrain Earthmoving. Bid #05-004 - Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand - Consider staff recommendation to award Bid #05-004 - Purchase and installation of Live Streaming Video of SLCTV and Video On-Demand to the sole responsible and responsive bidder, V2Net (D.CO) for a total cost of $18,876.00. C. Permission to advertise a Request for Proposal (RFP) for a Golf Course Designer for the Fairwinds Golf Course Expansion - Consider staff recommendation to grant permission to advertise RFP for a Golf Course Architect Designer. D. Approval of Bid Waiver and Ratification of Emergency Purchases from Hurricane FranceslJeanne - Consider staff recommendation to: (1) Ratify the County Administrator's Order effective September 3, 2004 at 5:00 P.M. and September 24, 2004 at 9:00 A.M., (2) Approve the waiver of sealed bids as a result of the declared emergency, (3) Ratify the County Administrator's approval of the list of emergency purchase orders, credit card purchases, and authorize the Chairman to sign the contracts as prepared by the County Attorney. E. First Extension to Contract COH2-180 with Sierra International Machinery, LLC for maintenance services for the baler and conveyor system at the St. Lucie County Solid Waste Bailing and Recycling Facility - Consider staff recommendation to approve the first extension to the contract and authorize the Chairman to sign the extension as prepared by the County Attorney. F. Second Extension to Contract C98-12-18s with Severn Trent-Avatar Utility Services, LLC for operation, maintenance, and management services for St. Lucie County water, wastewater, and reclaimed water facilities - Consider staff recommendation to approve the second extension to the contract and authorize the Chairman to sign the extension as prepared by the County Attorney. G. Fourth Amendment to Contract No. COH2-253 with Florida Tire Recycling, Inc. for waste tire processing - Consider staff recommendation to approve the fourth amendment to the contract and authorize the Chairman to sign as prepared by the County Attorney. H. First Amendment to Contract No. C04-10-499 with Wilco Construction, Inc. and Contract C04-10-s60 with Summerlin Seven Seas, Inc. for removal of old debris and replace structures to original condition - Consider staff recommendation to approve the first amendment to the contract and authorize the Chairman to sign as prepared by the County Attorney. I. Permission to advertise a Request for Proposals (RFP) for Continuing Professional Surveying Services - Engineering Department - Consider staff recommendation to approve permission to advertise for Request for Proposals (RFP) for Continuing Professional Surveying Services. Content Agenda ,an..a.. II, 2005 Page Fo... '-" ..., J. Bid #04-099 - South Hutchinson Island Water Reclamation Facility Repair & Painting - Consider staff recommendation to award Bid #04-099 to the lowest responsible and responsive bidder, West Florida Maintenance, Inc. for a total cost $110,275.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. .. PARK' REFERENDUM Lawnwood Football Stadium LightingfPiggybacR off of the City of JacRsonville's contract with Musco Lighting - Consider staff recommendation to approve piggybacRing off of the City of JacRsonville's contract with Musco Lighting in the amount of $281,188.00 for materials, labor, and installation of the Lawnwood Football Stadium lighting. Approve the contract between Musco Lighting and St. Lucie County as drafted by the County Attorney and authorize the Chairman to sign. 10. ADMINI'TRATION A. Planning & Zoning Commission Appointment - Staff recommends that the Boord ratify Commissioner Smith's appointment of Mr. Rusty AiRens to the Planning & Zoning Commission. B. Tourism Development Council Appointment - Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. Simmie Burnes to the Tourist Development Council. C. Public Art & Design Committee Appointment - Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. James D. Gibson to the Public Art & Design Committee. D. In a December 22,2004 letter; Congressman Alcee Hastings requested from St. Lucie County the submission of projects to be considered for TEA-21 funding. The letter stipulated the projects must be listed in the Florida Department of Transportation Adopted WorR Program and planned in conjunction with the local MPO. Staff identified the below listed projects, consistent with the above criteria, to be considered for TEA-21 funding. This agenda item seeRS the Board's approval to submit the following projects to Congressman Hastings. 1. Widening of Midway Road from South 25th Street to U.S. 1; 2. Widening of U.S. 1 from Midway Road to Edwards Road; 3. Widening of West Virginia Drive from Floresta to US1; 4. Widening of US1 from Edwards Road to Virginia Avenue; s. Widening of OReechobee Road from JenRins Road to Florida TumpiRe; 6. Citrus AvenuefDelaware Realignment with US1; 7. Orange Avenue reconstruction from Kings Highway to OReechobee County line; 8. Feeder Routes to Job Transit Project (Acquisition of 24 transit buses for new transit routes); 9. SidewalRfbicycle paths on Peachtree Boulevard and Emerson Avenue; 10. OReechobee Road Pedestrian Bridge transportation enhancement. 11. Extension to taxiway at St. Lucie County Airport Consider staff recommendation to authorize the County Administrator to submit the above five projects to Congressman Hastings. E. Request for Board approval of Change Order No. 8 for Ahrens Companies to provide additional electrical service at the Fairgrounds Arena. Consider staff recommendation to approve Change Order No.8 in the amount of $10,040.45. Content Agenda 'anua.. II, 2001 Page Five ,-,. ....., II. MANAGEMENT AND BUDGET A. Approval of Budget Amendment #04-117 transferring funding to cover General Fund purchase orders that were rolled over from fiscal year 2004 - Consider staff recommendation to approve Budget Amendment #04-117. I~' 12. Dori Slosberg Mini-Grant Awards - Consider staff recommendation to approve the awards of grant funds as stated on memorandum 05-19; changing the award date this year to February 15th instead of November 1st; and authorizing the County Attorney's Office to draw up the appropriate contracts for the Chairman's signature. -- ~ ~J É:):::) .....ðp4¿....~ ___ JV unUTIIU .7 J--;' v ~//&, d. <> A. Route 4 16" Water Main and 16" Force Main Extension - Consider staff recommendation to approve the WorR Authorization with Masteller & Moler, Inc. for engineering services related to the Route 4 project for the extension of a 16" water main and 16" force main through the proposed WaterstonefEmerson Estates project in the amount of $216,950.00. B. Holiday Pines Water Treatment Plant - WorR Authorization Concentrate Disposal Relocation Permitting - Phase 1 - Consider staff recommendation to approve the WorR Authorization with Camp, Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant concentrate disposal relocation permitting - Phase 1 in the amount of $16,480.00. C. Holiday Pines Water Treatment Plant - WorR Authorization - Disinfection System Conversion - Consider staff recommendation to approve a WorR Authorization with Camp, Dresser & McKee, Inc. for engineering services related to design, permitting and construction site visits for the disinfection system conversion at the Holiday Pines Water Treatment Plant in the amount of $14,480.00. D. Holiday Pines Water Treatment Plant Expansion - WorR Authorization - Preliminary Engineering Analysis - Consider staff recommendation to approve a WorR Authorization with Camp, Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant expansion preliminary engineering analysis in the amount of $36,490.00. ....øi~!",.~;.;;;..=-::-.~_:z;_\~~~;;;_;~~£;.~~~~J~~::~~~.~"'~~"·:~~:;-:W:.~~;~;:'-=Z~~"p;¡:,,· ANNOUNCEMENT' ,ANUARY II, 2001 _.~~d;,,;.Ù~';;:;<~~~~~Z.~-:--~""'---~---;;;'"'-~t';;"" _-:'"~;;;;;;;;~~~~"~~~~'---- --~~""..¡;:" 1. The Board of County Commissioners will hold a Joint Meeting with the City of Fort Pierce, the Fort Pierce Utility Board and the South Florida Water Management District on Friday, January 14, 2005 from 2:00 p.m. to 5:00 p.m. in the County Commission Chambers, to discuss Future Regionalization of Water and Waste Water Facilities and other CountyfCity issues. 2. The Board of County Commission will hold the final Public Hearing for the Part 150 Noise Study for St. Lucie County International Airport on Tuesday, January 18, 2005 at 6:00 p.m. or as soon thereafter as possible. 3. The Conservation Alliance "Party in the ParR" has been rescheduled to Saturday, January 22, 2005, from 10:00 a.m. to 4:00 p.m. at the Fort Pierce Inlet State ParR. 4. The Cultural Affairs Council will be sponsoring a bus daytrip to the Zora Neal Hurston Festival in Eatonville Florida on Friday, January 28th and again on Saturday, January 29th. For details and reservations, please contact VicRi Straeffer of the Cultural Affairs office at 462-1767. s. The Board of County Commissioners will hold a worRshop to discuss growth issues with Indian River County on Monday, January 31, 2005 from 9:00 a.m. to 11:00 a.m. at the Richardson Center, located at the Indian River Community College Mueller Campus, 6155 College Lane, Vero Beach. 6. The St. Lucie County Historical Museum at 414 Seaway Drive in Ft. Pierce will host an opening for the Livingston "Castro" Roberts art exhibit on February 4, 2005 from 5:30 p.m. to 8:00 p.m. Roberts was one of the original Indian River School of Landscape painters, popularly Rnown as the Highwaymen. The reception will immediately follow the dedication ceremony of a grave-top mosaic by local artist Anita Prentice at Roberts' tomb in the Pine Grove Cemetery, which will taRe place at 4 pm on Feb. 4. For more information, contact VicRi Straeffer of the Cultural Affairs office at 462-1767. 7. The Board of County Commissioners will hold a Strategic Planning Session on February 17, 2005 from 8:00 a.m. to 5:00 p.m. at the IRCCfFAU St. Lucie West Campus in the Schreiber Center, 500 NW California Blvd., Port St. Lucie. 8. The Board of County Commissioners will hold a WorRshop to discuss the findings of the Final Presentation of the Criminal Justice System Assessment on Thursday, February 24, 2005 from 1:30 p.m. to 5:00 p.m. in Conference Room #3. '-' .....,¡ BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: January 4,2005 Tape: 1-2 Convened: 9:00 a.m. Adjourned: 11 :30 a.m. Commissioners Present: Chairperson, Frannie Hutchinson, Doug Coward, Paula A. Lewis, Chris Craft, Joseph Smith Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Pete Keogh, Parks & Recreation Director, Don West, Public Works Director, Mike Bowers, Utilities Director, Beth Ryder, Community Services Director, Marie Gouin, ManagementlBudget Director, Ed Parker, Purchasing Director, Ed Cox, Growth Management Director, David Kelly, Planning Manage, Millie Delgado-Feliciano, Deputy Clerk 1. MINUTES (1-029) It was moved by Com. Lewis, seconded by Com. Coward, to approve the minutes of the meeting held December 21, 2004, and; upon roll call, motion carried unanimously. 2. PROCLAMA TIONS/PRESENT A TIONS A. A presentation was made by Ken Gioeli and Bill Overholt on the Biological Control for the Brazilian Pepper Trees. B. The County Administrator read upcoming events. 3. GENERAL PUBLIC COMMENTS (1-364) Mr. Chris Humphreys, Sandlewood Estates addressed the Board regarding the vibrating noise from the neighboring skating rink. He requested the Board require volume control of the music being played past midnight. Com Hutchinson stated she would investigate the complaint further with the Code Enforcement Board. Ms. Melissa Litsky, area resident, addressed the Hoard regarding the County's Camp Plan and requcstcd clarification of the plan. The Planning Manager gave a history on how the County's Comp Plan was written and stated the plan had been constructed with various residents input throughout the process. Mr. Jim Piowaty, resident, Indian River Drive, addressed the Board and stated he appreciated the funds provided by the State, however, he still had some concerns regarding the wash outs of the road in some areas should it rain for any length of time. There have been some improvements since he wrote his last letter. He also advised the Board of 23 new washouts that occurred since yesterday. Mr. Bob Bangert, Holiday Pines, addressed the Board and commented on Ms. Litsky's complaints regarding density in S1. Lucie County and the Comp Plan. He requested the Plan be placed on the County's Web Site for the general public to educate themselves on the Plan and any updates. Ms. Arlene Goodman, White City resident, addressed the Board regarding items C-7. Ms. Goodman advised the Board of her opposition to request a 32% above the minimum for pay grade 15. She requested this itcm be re-evaluated. 1 '-' "wi Ms. Pam Hammcr, Rcserve resident. addressed Ms. Goodman's comments and supported thc increase. Ms. Hammer stated quality applicants should be paid accordingly. Com. Lewis expressed her concern with this request and stated it may cause compression by those who hold a similar position in pay grade 15 and have held this position for sometime not being paid the equivalent of this applicant. Com. Hutchinson concurred with Com. Lewis' concerns and stated she preferred to wait until the New Pay Plan has been completed before considering any applicant being brought in above the salary range. Com. Coward stated he concurred with both Commissioners comments and felt it was an equality and fairness issue. He stated, " If salaries are not in line, then the entire slate should be reviewed. Com. Smith stated he appreciated everyone's comments but, felt his candidate was worth the amount he had chosen for his aide. Com. Smith requested the Human Resources Director advise the Board of the salary range for this position. The Human Resources Director stated pay grade 15 starting salary is $27,829.78, mid point $35,320.18 max $42,826.58. Com. Smith stated 32% above the starting salary for the credentials the applicant has is worth it. Com. Lewis stated her comments were not directed at Com. Smith's choice. She had spoken to Ms. Smith in her current capacity. It is not the qualifications. It would be inappropriate for her to second guess his choice. Com. Lewis stated she is simply looking at the hiring process and felt this was an organization and the hiring is within the organization. Com. Hutchinson reviewed the salary survey results and how the employees received increases due to their job titles. The County Administrator advised those present how the plan was initiated throughout the year. Com. Coward stated he agreed with Com. Lewis' comments and agrees this person is very qualified however, it is an issue of the salary and the impact on the other employees and this is something they must consider. Com. Coward stated he would like to discuss a possible compromise. Ifthere is a way to bring this person in at a comparable level ofthe other employees, in fairness to them, then everyone would be happy. Possibly bringing the person in at the mid level. It is exceeding the salary ofthe present aides who have comparable education and more experience, he believes this is where the issue lies. Com. Coward stated he would support a salary up to and comparable to the minimum salary that is in place for someone at this time, he would have a problem exceeding it. The County Administrator advised the Board that a 5% increase would be added after a 6 month introductory period. Com. Smith stated he did homework on this issue utilizing Monster .com and came up with the following salary structures at our zip code area of 34982. He looked at the titles of Executive Assistant and Administrative Assistant, and came up with the following: Medium range in St. Lucie County for the position of Executive Assistant is $39,541, '" 2 '-' ....,¡ 25 percentile is $35,455 and the 75 percentile is $ 44,019 and for an Administrative Assistant low end $32,657, medium $35,842 and 75 percentile is $39,687. The County Administrator advised Com. Smith he was able to authorize 10% over the starting range. He stated, "the mid range is $35,000 unless the Commission wishes to change it however, this will affect many people". He suggested the Board wait until the pay plan has been completed. Com. Smith stated his option would be to speak with the applicant and the Human Resources Department however, he is looking for direction from the Board members at this point so they he can take an offer to the applicant. The County Attorney stated what he understood Com. Coward's comments were that he is willing to support a budget ofthe mid range or slightly above the lowest existing salary so that that amount would be approved and Com. Smith can hire anyone he would like to consider rather it be the applicant or a new applicant. The County Administrator recommended 19% over the salary would be $33,117 and at the end of the 6 months, 5% increase it would be $34,773 this is slightly less than the most recent hire at $35,010.00. Com. Coward concurred with this recommendation. Com. Smith stated he looked forward to going back to the applicant with a new number should the Board be inclined to approve it and see if she is comfortable with the figure. Com. Hutchinson requested the applicant be informed of the pay study currently in the RFP process. Com. Hutchinson stated, "If the numbers Com. Smith read off are true numbers for the salaries with regard to the Monster .com site within St. Lucie County and we are that far behind it wil1 show in the pay study and she will fight very hard because there is not a price she can place for her aide. Com. L~wis stat~d, .. w~ n~~d to pay lor good p~opl~ ifw~ intend to keep them". If there are salary adjustments needed to be made, she certainly will be behind anyone who felt the changes were warranted. Her concern at this time was the process at this point and time and felt it would be too premature to make a change right now. It was moved by Com. Coward, seconded by Com. Lewis, to approve the pay grade as recommended by the County Administrator of 19% over the base with a potential 5% which would bring the applicant in below the mid grade and below the minimum amount if of an existing aide with experience, and, upon roll call, motion carried unanimously. 4. CONSENT AGENDA (1-1778) It was moved by Com. Craft, seconded by Com. Coward, to approve the Consent Agenda to include CA-l and CA2; and, upon roll call, motion carried unanimously. 1. WARRANT LIST The Board approved Warrant List No. 13 and 14. 2. COUNTY ATTORNEY Resolution No. 05-001- Extending the State of Emergency for Hurricane Frances and Resolution No. 05-002 Extending the State of Emergency for Hurricane Jeanne- The Board approved Resolution No. 05-001 and 05-002. 3 01/03/05 FZABWARR FUND 001 001142 001160 001165 001168 001293 001814 101 101002 101003 101006 102 102001 105 107 107001 107002 107003 129 130 140 ~ "001 ,317 142 160 170 183 183004 183006 185005 242 310003 315 316 401 418 421 441 448 449 451 458 461 471 478 479 4R1 '-' ST. LUCIE COUNTY - BOARD . "wi WARRANT LIST #14- 23-DEC-2004'TO 31-DEC-2004 FUND SUMMARY TITLE General Fund FTA Section 5303 Grant FY01/02 Section 112/MPO/Planning FY 04/05 CSBG Grant FY05 Urban Mobile Irrigation Lab 04/05 TDC Planning Grant FY 05 Floridian Aquifer Well Monitoring N Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option Transportation Trust/Impact Fees Unincorporated Services Fund Drainage Maintenance MSTU Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 MhzOper Parks MSTU Fund SLC Public Transit MSTU Port. & Airport Fund Port Fund Construct Taxiway "A" Extension Port MSBU Development Fund Plan Maintenance RAD Fund Court Facilities Fund Ct Administrator-19th Judicial Cir Ct Admin.- Teen Court Guardian Ad Litem Fund FHFA SHIP FY04/05 Port I&S Fund Impact Fees-Public Buildings County Building Fund County Capital Sanitary Landfill Fund Golf Course Fund H.E.W. Utilities Fund North Hutchinson Island Utilities NHI Util-Renewal & Replacement Fund NHI Util - Capital Facilities Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement F~~d Sports Complex Fund No County Utility District-Operatin No Cty Util Dist-Renewal & Replace No Cty Util Dist-Capital Facilities Airport Utilities District Building Code Fund EXPENSES 1,137,493.20 0.00 734.07 197.56 0.00 0.00 0.00 32,282.48, 3,883,229.87 1,574,438.52 39,361.97 488.89 488.58 0.00 377,881.47 0.00 968.18 30,004.32 54,220.08 0.00 18,376.49 27,451.45 51,390.00 28,786.03 5.00 0.00 449.36 0.00 8,566.24 0.00 221,626.27 7,073.00 1,028,014.65 27,498.26 3,201.68 1,891.66 0.00 664.57 0.00 0.00 669.56 0.00 314,872.89 588.65 0.00 0.00 0.00 75.00 PAGE PAYROLL 543,106.44 468.67 3,899.43 1,530.44 1,312.01 651.24 1,312.01 123,580.38 0.00 0.00 0.00 54,929.66 4,872.00 1,694.40 114,687.30 914.80 914.81 0.00 0.00 2,078.32 9,985.J.8 0.00 0.00 0.00 2,852.80 5,739.44 0.00 3,049.23 0.00 2,200.95 0.00 0.00 0.00 0.00 64,011.13 26,756.90 288.03 3,836.32 110.46 436.37 1,731.39 294.56 10,384.38 4,246.18 73.64 368.19 462.91 50,368.22 01/03/05 F7.ABWARR FUND 505 505001 611 625 TITLE '-' ~ ST. LUCIE COUNTY - BOARD . -. WARRANT LIST #14- 23-DEC-2004 TO 31-DEC-2004 FUND SUMMARY EXPENSES Health Insurance Fund Property/Casualty Insurance Fund Tourist Development Trust-Adv Fund Law Library 661,645.00 2,478.48 0.00 8,334.45 GRAND TOTAL: 9,545,447.88 PAGE 2 PAYROLL 3,179.56 2,038.71 4,008.58 0.00 1,052,375.04 '-" ......, 3. PARKS AND RECREATION Work Authorization No. 4- Contract C03-05-235 with Hazen & Sawyer P.C. Environmental Consulting for the Golf Course- The Board approved Work Authorization No.4 in the amount of $6,800.00 . 4. Solid Waste Oivision- Change Order No.2 in the amount of $20,475.50 making the total contract price $1,558,480.45 and Pay Request No.7 to Urban Building Systems Inc., in the amount of$198,042.29.- The Board approved Change Order No.2 and Pay Request No.7. 5. MANAGEMENT AND BUDGET Pennission to Advertise Public Hearing- The Board authorized the office of Management and Budget to schedule and advertise a public hearing to amend the budget. 6. ADMINISTRATION/MEDIA Revision to Fleet Replacement Program- The Board approved not pursuing the purchase of a "live" broadcast van due to the overwhelming cost of $250,000. The Board approved the revision of the Fleet Replacement Plan to change the Cargo Van for Media Relations to a Ford Expedition SUV at a cost of$2l,720.00to be purchased through the Florida Sheriffs Association. 7. HUMAN RESOURCES Salary Adjustment- This item was pulled for separate vote. ADDITIONS CA-l COMMUNITY SERVICES The Board authorized the signature of the transmittal letter/title page by the Chair and to allow staff to submit one grant to the Florida Department of Community Affairs Emergency Management Residential Construction Mitigation Program. CA-2 MANAGEMENT AND BUDGET - The Board approved the Sheriff's request of oIle-sixth of his total budget for January. REGUAL AGENDA 5. No Public Hearings Scheduled 6. ADMINISTRATION/GRANTS (1-3410) Consider the acceptance of an Emergency Watershed Protection Program grant ITom the USDA Natural Resources Conservation Service for funding in an amount not to exceed $3,375,000 for the benefit oflandowners along Indian River Drive and to be used for the provision and installation of native vegetation to establish cover, slow run-off, prevent erosion and protect the river bank. It was moved by Com. Craft, seconded by Com. Coward, to approve the acceptance of the Emergency Watershed Protection Program grant, and; upon roll call, motion carried unanimously. 4 '-' -...tI 7. COUNTY ATTORNEY (2-087) Resolution No. 05-008- Consider staff recommendation to adopt the attached Resolution as drafted urging the Army Corps of Engineers to fund the Biological Preservation component and not defer the Natural Storage and Muck Removal component of the Indian River Lagoon and direct the County Administrator to send a copy of this resolution to Mr. Joseph Redican of the Army Corps of Engineers, and Mr. Juan Diaz Carreras of the South Florida Water Management District. It was moved by Com. Lewis, seconded by Com. Craft to approve Resolution No. 05- 008, and; upon roll call, motion carried unanimously. ADDITIONS RA-I Discussion ofFt. Pierce Annexation Issues- Staff Direction has been requested. The County Administrator advised the Board of the result of the public hearing held at the City of Ft. Pierce Chambers on December 20, 2004. The Growth Management Director and the Asst. County Attorney represented the County and requested the City delay annexations for future discussion at the joint County/City meeting scheduled for January 14,2005. The City chose to move forward with the annexations approving the Ordinances. In the newspaper there were several areas within the unincorporated area advertised, where the city indicated their intention to take action. The first public hearing was held last night to annex these additional areas. A map was presented to the County by the City, where by the City is asking for legislative approval to annex a certain area of the unincorporated area of the County. These are the issues. The County Attorney gave what he thought was the City's perspective for consideration by the Board. The County and the City ofFt. Pierce and the Ft. Pierce Utility Authority, had enterd into an interlocal agreement early last year, 2004. It identified a service area for the FPUA, it set out some agreements related to the purchase of bulk water and sewer outside the service areas. It talked about a j oint planning agreement that we unfortunately have yet to obtain, it talked about a vote in Indian River Estates which we have done which resulted in a vote where the County will be purchasing bulk water from the FPUA and providing retail to the Indian River Estates.. The City's perspective is how they annex property is through their utility services. In order to get utility services from the city, you must sign an annexation agreement other wise you will not get the service. They use these agreements when the people become contiguous to the boundaries and then adopt ordinances, which ultimately result in the annexation of those properties. The County Attorney gave an overview of the city's attempt to annex the Airport property. The City at this point has adopted all the ordinances. The re-zonings are effective as well as the annexation ordinances. The County had requested they defer action until the meeting scheduled for January 14, 2005. The Growth Management Director, Ed Cox presented three maps depicting the areas under consideration to be annexed in December, 2004. He also noted the area being forwarded to the legislative for consideration. Com. Hutchinson stated she had received phone calls from residents in the proposed annexed area and they want answers to what the future intentions are of the city. The County Attorney stated he felt it was made clear by the Board when they adopted the interlocal agreement that there was no waiver on the part of the Board as to future 5 '-' ....., annexations. The Board would still have the ability to look at those annexations on a case by case basis. Com. Hutchinson stated she questioned the sincerity of this agreement. She sees absolutely nothing getting accomplished. Com. Craft stated he was at the meeting in a different capacity and as he recalls, the city could continue to go about their annexations the way they have been and the county would not interfere, this was his understanding. In looking at the map, contiguous maybe, compact no, on all the properties of annexations because this is the way the city has always done it and at this point, he felt they are continuing to do their business the way the always have by continuing to use the water and sewer as leverage for annexation. They have always done it this way and this is why they have the mess they have at the moment and this was the agreement that was struck in City Hall. Com. Hutchinson stated there were three Commissioners at the meeting the other two were not invited. Com. Coward stated that clearly their ongoing process is not what the Board considers the letter of the law and he agrees that the agreement reached with the city and the FPUA dealt primarily with the service area which is the utility component which has a direct tie with their annexation procedure and this is why they had to address the issue. What he understood the agreement to be and what he voted for was that they told the city was they would not get in the way of their annexations within that service area unless we felt there were close violations oflaw. The one issue in the agreement that he is very disappointed about is they have not achieved the Joint Participation Agreement originally proposed. Com. Lewis staled she recalled the Board strongly indicated they wanted the language in which stated the Board was not giving up their rights with regard to contesting future annexations, they wanted the language to remain and since it has been removed, and the Board has not received the letter they were promised that would guarantee them the rights separately from the agreement. She feels it places her in a bad position with the residents in not being able to answer their questions and concerns. She felt the compactness issue and the fact that there are service delivery issues it creates concern and confusion for the residents. She stated, "These are the issues which need to be addressed and if a JP A is going to fix this fine, but this has not been taken care of either". Com. Lewis stated she supported Com. Hutchinson's direction. Com. Hutchinson stated ifthere was another alternative she would be opened to it, however, she does not see one short of going into Conflict Resolution once again and hopefully it can be worked out at the meeting scheduled for the 14th of January. It was moved by Com. Lewis, seconded by Com. Coward for discussion, based on the circumstances presented, in view of the annexations and the unfortunate failure to reach agreement on a Joint Planning Agreement and in view of the city's action in not honoring the Board's request to defer action on these issues until the 14th, the Board would initiate Conflict Resolution through Resolution, waive the return of the Resolution and directed staff to immediately send out the Rcsolution to the City staff; Com. Coward stated he was more concerned with the JP A. Com. Hutchinson stated she is a sworn officer ofthe State and will follow the letter ofthe law. Com. Craft stated he does not see a reason to contest the annexation. His issue is he would like to move forward with the JP A and if they move forward with the Resolution it may draw people away from the table. He would like to go into the meeting on the 14th with a positive attitude. Com. Coward stated they could discuss this issue again on the 18th of January after their meeting on the 14th; and still meet the deadline to file the Resolution. 6 '-" '-tI Com .Lewis stated she had concerns with waiting for the Resolution to be filed on the 18th of January. Com. Hutchinson stated they could drop the Conflict Resolution after the meeting on the 14th should they not come to some conclusion. Com. Coward stated, although he seconded the motion for discussion, he will not be voting in favor of it . He would like to wait until they have the face to face meeting with the City Commission and make a decision on 18th. Com. Smith stated his issue is the City ofFt Pierce has not kept their word and have not sent us the letter. He hopes they understand the Board is serious about discussing these issues on the 14th. He suggested the County Attorney work on the drafting the Resolution to be prepared in case they do not come to a conclusion. Clarification ofthe motion: To initiate Conflict Resolution and, upon roll call, the vote was as follows: Nay's Coward, Craft, Smith; Aye's: Lewis, Hutchinson, motion denied by a vote of3 to 2. LEGISLATIVE ISSUE The City of Ft Pierce is requesting Legislative Delegation approval for their annexation boundaries. The County Attorney stated if special act was adopted, on the effective date, the properties noted would become part of the city. Com. Lewis stated shc would objcct to involuntary annexations. It was moved by Com. Lewis, seconded by Com. Coward, to object to the proposed special act being sent to the Legislative for approval of their annexation boundaries, and upon roll call the vote was as follows: Nay: Craft; Aye's: Coward, Smith, Lewis, Hutchinson; motion carried by a vote of 4 to 1. There being no further business to be brought before the Board, the meeting was adjourned. Chainnan Clerk of the Circuit Court 7 '-" ""wI! WATERSTONE PROJECT REQUEST FROM SUSIE CARRON UNDER PUBLIC COMMENT TO ENTER A STOP WORK ORDER DUE TO VIOLA TION OF BOARD DIRECTIVE. APPROVED 5-0 MOTION TO ISSUE A STOP WORK ORDER ON ENTIRE PROJECT TODAY. STAFF DIRECTED TO FORMALLY NOTIFY THE DEVELOPER OF THE JANUARY 18, 2005 BOARD MEETING TO REVIEW THE REVISED SITE PLAN AT WHICH TIME THE STOP WORK ORDER WILL BE REVIEWED. ? '-' AGENDA REQUEST '-' ITEM NO. 5A DATE: January II, 2005 REGULAR [ ] PUBLIC HEARING [XX] CONSENT [] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): ENGINEERING DEPT PRESENTED BY: ~~l~~ 1:. ( Michael Pow ey, P.E. "\1L. County Engineer SUBJECT: Indian River Estates Street Lighting District Public Hearing to Add Additional Lighting BACKGROUND: See attached memorandum FUNDS AVAIL. (State type & No. of transaction or N/A): N/A PREVIOUS ACTION: February 3,1987 - District created April 14, 1987 - Authorized levy of assessments October 22, 1991- Amended District to add additional lights December 14, 2004 - Board granted permission to advertise public hearing RECOMMENDATION: Staff recommends that the Board approve Resolution No. ÖS-006 , amending the Indian River Estates Street Lighting District for the addition of one (1) light. COMMISSION ACTION: CONCURRENCE: [X] APPROVED [] DENIED [ ] OTHER: Approved 4-0 Commissioner Lewis Absent '~Ias M. Anderson County Administrator ¡'ICoooly Attomay J&-- [x]PublicWorks Dir~ [ ]Finance Coordination/Sianatures []Mgt. & BUdge~ [x]MSBUCoor P [ ]Purchasing [ ] Utilities Dir '-' ...., COMMISSION REVIEW : January 11, 2005 ENGINEERING MEMORANDUM No: 04-165 TO: FROM: DATE: Board of County Commissioners Michael Pawley, P.E., County Engineer ~'1~ ~. December 30, 2005 SUBJECT: Indian River Estates Street Lighting District Public Hearing to Add Additional Lighting BACKGROUND On June 7, 2004, County staff received a letter from a property owner requesting that one (1) additional light be installed on an existing light pole at 5515 Silver Oak Drive. The homeowner's child has a hearing loss and there is concern that the child will not be able to see or hear vehicular traffic after dark. Staff has contacted FPL and there is no charge for the installation. The annual cost to operate the light will not increase the established millage rate and installation of the additional street light will be of special benefit to all real property within the district. RECOMMENDA TION Staff recommends that the Board approve Resolution No. 105-006 , amending the Indian River Estates Street Lighting District for the addition of one (1) light. MP /bp Attachment cc: Staff Concurring I \ sr . \-'¡JI ,~ I --- .....,¡ ~ I J Jo ~ \Q W~~1ì .-¡.\ í\J~~ ~~~(()I ~ ~(Y\ { ..IlCt \.N¡.'~\~ ~ \-..o.\i ~ Q.. ~t{'9.d \'¥ c,Jc\Q.c\ ..:..\C ~~... ~Q(ì:X çf Ql.A...{ hQ~· fv\ 'I c...o<ì( Q..\ ¡"\ ~ ~ rn y \ () '1.( Cd 0 \d d()..)..)..C~\v \-'^~ \,~s ''n~ ì(\~ \<YSS \0 '00 \-"-Q.0..( s.--r\ìt , cad S ~ü_ ti t ( ~~ d. e-( \h. o..Í\d --¡ Q{Y\ ~ ("\ U-{ ~A ~ L ':..Q.('\ {)o\ c::~ O( ~v ~G-Í ~ <::..o(y,,(\~ ÓNI..ù(\ t~ {OQ¿. ~~ to(\\Q~ 1'Y\t... ~\',-~ ~\y <:>:::)(ìC Q..( {'IS . L L\~ ~ b 'oa..\-t. SS \ S CS\ \ \41L ~ 0:>.\1. 0(" 'f \. ç>~l.{ CL r\ ~\{C\~'Z... (l'ì~) Y60 -q 60S- líõJ Œ & Œ D W Œ fñ) Uù vi!JN 7 2004~i - ENGINEERING '-" ...." RESOLUTION NO. 05-006 (FORMERLY RESOLUTION NO. 04-343) A RESOLUTION AMENDING RESOLUTION NO. 87-16, AS AMENDED, TO PROVIDE THE INSTALLATION OF AN ADDITIONAL STREET LIGHT IN THE INDIAN RIVER ESTATES STREET LIGHTING DISTRICT WHICH IS DESIGNATED AS "SPECIAL IMPROVEMENT SERVICE DISTRICT NO. 12 OF ST. LUCIE COUNTY, FLORIDA" WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. On February 3, 1987, the Board of County Commissioners for St. Lucie County, (the "Board") adopted Resolution No. 87-16 to create the Indian River Estates Street Lighting District which is designated as "Special Improvement Service District No. 12 of St. Lucie County, Florida", pursuant to the provisions of Article" of Chapter 1-17, Code of Ordinances and Compiled Laws of St. Lucie County, Florida. 2. Resolution No. 87-16 called for an election among the qualified electors residing within the designated district to determine whether the district should be created and established and further whether the indicated improvements and special services should be financed as provided in the resolution. 3. Following duly published notice in the Tribune, a local newspaper of general circulation, an election was held with the majority of the votes in favor of the creation of the district. 1 '-' """'" 4. On April 14, 1997, the Board adopted Resolution No. 87-69 validating and confirming the creation of Special Improvement Services District No. 12 and authorizing the levy of special assessment on all taxable real property in the District on an ad valorem basis of not more than $1.00 per $1,000.00 annually on the taxable value on all such property. 5. Following a duly noticed public hearing on October 22, 1991, the Board adopted Resolution No. 91-214 to provide for the installation of six (6) additional street lights in response to a request from Indian River Estates Homeowners' Association, Inc. 6. The Board has received a request from a resident of the District to install an additional street light at 5515 Silver Oak Drive, Fort Pierce, Florida. 7. On January 11,2004, this Board held a public hearing after publishing notice in the Tribune at least ten (10) days prior to the public hearing. 8. Installation of the additional street light is in the best interest of the health, safety and welfare of the citizens residing within the Indian River Estates Street Lighting District and can be accomplished with funds on hand without increasing the millage rate approved by the April 7, 1987 referendum. 9. The installation of the additional street light will be of special benefit to all real property within the district and the cost of installing and maintaining the additional street light will not be in excess of the special benefits. 2 ~ .""", NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. Paragraph 4 of Resolution No. 97-16 is hereby further modified to read as follows: 2. That twenty-four (24) 9,500 lumen and eighty-five (85) 5,800 lumen high pressure sodium vapor lights and necessary poles will be installed by lease agreement with Florida Power & Light Company in said district at an estimated cost of nine thousand four hundred fifty- one ($9,451.00) dollars. The estimated total cost for the first year is thirteen thousand six hundred ($13,600.00) and the annual cost thereafter will be eleven thousand five hundred ($11,500.00) dollars. An additional six (6) seven (7) lights and necessary poles shall be installed at the following locations: a. Between 5900 Bamboo Dr. and vacant lot to the North. b. Between 5810 Balsam Dr. and vacant lot to the South. c. Between 5808 Papaya Dr. and vacant lot to the North. d. Between 5600 Cassia Dr. and 5604 Cassia Dr. e. Between 5600 Spruce Dr. and vacant lot to the South. This resident owns the lot to the South. f. Between 5512 Tangelo Dr. and the vacant lot to the South. ~ 5515 Silver Oak Drive. 3. Except as previously amended and amended herein, the remaining provisions of Resolution No. 87-16 shall remain in full force and effect. 4. Any persons objecting to the adoption of this resolution must notify the St. Lucie County Attorney, 2300 Virginia Avenue, Fort Pierce, Florida 34982, in writing of the nature of the objection within thirty (30) days from January 11, 2005 or their objections will be deemed to have been waived. 3 '-' ..., After motion and second the vote on this resolution was as follows: Chairman Frannie Hutchinson xxx XXX XXX XXX Vice Chairman Doug Coward Commissioner Chris Craft Commissioner Joseph Smith Commissioner Paula A. Lewis XXX PASSED AND DULY ADOPTED this 11th day of January, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY G:\ENG\MSB U\MSBU WORD\StLightDistricts\1 RE\2005Resolution. doc 4 '-' ..""" AGENDA REQUEST ITEM NO. b DATE: January 11, 2005 REGULAR [XX] PUBLIC HEARING [] CONSENT [] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Proposal for Consulting Services - Emergency Shelter Impact Fees BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDA TION: Staff recommends that the Board approve the Proposal and authorize the Chairman to sign the Proposal. COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent ;¡::- Douglas Anderson County Administrator [)d. APPROVED [ ] DENIED [ ] OTHER: County Attorney: JJ:.. Review and Approvals Management & Budget Purchasing: Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 if ~ '-' ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 04-1846 DATE: December 28, 2004 SUBJECT: Proposal for Consulting Services - Emergency Shelter Impact Fees ************************************************************************** BACKGROUND: Attached to this memorandum is a copy of a proposal dated December 9,2004 from Dr. James C. Nicholas to prepare an emergency shelter impact fee for St. Lucie County. The proposed fee is $28,500.00. Funding is available in Account Number 001- 9910-599100-800 - General Fund Contingency. RECOMMENDA nON/CONCLUSION: Staff recommends that the Board approve the proposal and authorize the Chairman to sign the proposal. DSM/ caf Attachment .; '-' -...",¡I FISCAL YEAR 2004-2005 FUNDS APPROVED FROM CONTINGENCY GENERAL FUND AMOUNT REMAINING: $780,305 DEPARTMENT ITEM ACCOUNT # Approved Budget Contingency BA05-1 06 BA05-1 04 BA05-107 BA05-1 08 BA05-1 09 BA05-110 Proposed action: BA05-115 001-9910-599100-800 Commissioners' Budget Amendment FY05 Feasibility Study for Parks & Rec Building at Lawnwood To purchase Commissioners and Administration Portraits To purchase furniture for Walton Road Annex To purchase carpet for Commissioners To allocate funds for appraisals for the Harbor Branch Shrimp Property Total used: Balance Available Consulting Services - Emergency Shelter Impact Fees Balance Available After Proposed Action: AMOUNT $1,000,000 $19,118 $12,000 $2,107 $170,000 $11,270 $5,200 $219,695 $780,305 $28,500 $751,805 ~ '-' AGENDA REQUEST ~ ITEM NO. 7 DATE: January 11, 2005 TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115 REGULAR [x] PUBLIC HEARING [ ] CONSENT [ ] PRESENTED BY: SUBJECT: Indian River Drive Shoreline Restoration (Hurricane Jeanne Damage) - Work Authorization to the Coastal Engineering contract with Taylor Engineering BACKGROUND: Please see attached memorandum. FUNDS AVAIL. Funds will be made available in 101003-4113-531000-1902 - $26,920.00 Transportation Trust Local Option. PREVIOUS ACTION: RECOMMENDATION: Staff recommends Board approve the Work Authorization to the Coastal Engineering contract with Taylor Engineering for the continuation of coastal engineering services in the amount of $26,920.00 and signature by the Chairman. COMMISSION ACTION: DQ APPROVED [ ] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent ¡X¡County Attorney [x]Originating Dept. Public WOrkS~ Indian River Drive Taylor Eng. WA.ag ~/ CoordinationlSianatures [x]Mgt. & BUdget~ [x]Co. Eng fY} H .('0 t {YI tiP CONCURRENCE: ¿:/ Douglas M. Anderson County Administrator [x]Fiscal Coord ~ [ )Other I 'r5IVISION OF ENGINEE~NG MEMORANDUM TO: Board of County Commissioners FROM: Mike Powley, County Engineef¥"¡:~ '\~? DATE: January 11, 2005 SUBJECT: Indian River Drive Shoreline Restoration - Hurricane Jeanne Damage Work Authorization to the Coastal Engineering Contract with Taylor Engineering BACKGROUND On October 15, 2004, bids were opened for Indian River Drive-North Project. The low bidder was Dickerson Florida, Inc. in the amount of $9,134,025.89. On October 14, 2004, bids were opened for Indian River Drive-South Project. The low bidder was Hubbard Construction in the amount of $6,937,205.95. On October 15, 2004, bids were opened for Indian River Drive-Middle Project. The low bidder was Ranger Construction in the amount of $8,944,151.47. October 22, 2004 - Award construction materials testing to Dunkelberger Engineering & Testing for the Indian River Drive North, South, and Middle Projects in the amount of $1,139,939.44. The attached Work Authorization to the Coastal Engineering Contract with Taylor Engineering is for the continuation of coastal engineering services on an as needed basis to provide design, permitting, and implementation of shore protection structures for use on the Indian River Drive Shoreline Restoration as a result of hurricane damage. The total cost of this work authorization is not to exceed $26,920.00. ¡ '-" ...., EXHIBIT A Scope of Services For Continuing Coastal Engineering Services for Indian River Drive Restoration Indian River Drive in St. Lucie County Line was severely damaged by Hurricanes Frances and Jeanne. Storm-generated waves and elevated water levels eroded the shoreline east of Indian River Drive and undermined numerous segments of the roadway. St. Lucie County is working with the Florida Department of Transportation (FDOT) to rebuild the roadway and to design, permit, and construct shore protection structures to prevent future roadway damage. This scope of work provides for coastal engineering and environmental permitting assistance for the shore protection structures. Taylor Engineering, at the County's direction, will provide coastal engineering and environmental services as needed to design the shore protection structures and prepare environmental permit applications. We will determine and provide the specific services needed as county and FDOT determine the extent of storm damage and requirements for shoreline restoration and protection. '-' ....., TAYLOR ENGINEERING, INC. COST SUMMARY BY TASK C2004·074/P2004·189: INDIAN RIVER DRIVE SHORE PROTECTION ADD-ON TASK 1: Indian River Drive Shoreline Restoration Services Labor Hours R. Bruce Taylor, Ph.D. 4.000 Vice President 4.000 Director 35.000 Senior Professional 80.000 Project Professional 170.000 Senior Editor 4.000 Administrative Support 10.000 Cost Task Totals 836.00 520.00 3,710.00 7,680.00 13,430.00 304.00 440.00 Total Man-Hours Labor Cost 307.000 Total Task 1 26,920.00 26,920.00 EXHIBIT B , ¡ '-' ....", (. '" I:: ~ III ~ ~ '" '" ~ ~ N '" ~ ~ ~ ~ I:> '" ~ ., ~ '" ~ It N ~ ~ ð Ii i ð õí ., a: !~ .. > .'" 0 ~ ;;; æ III~ '" ¡ IV ~ 0..... ~ ct '" 5 .. ~ 3 '~ " £ 7 <JJ ~ '" <JJ '" ¡ '''' ~ 'õ ~ '" w ãi ~ õí !J u ¿ 'õ 5 ~ ¡ 2 CjI ~ .... '" u ~ ~ '" ~ ~ I !! ! !e ~ .. ., !e .8 if :! ¡~ 'a ,8 :::1 4~" .!~II: · .¡ ....., AGENDA REQUEST ITEM NO. 8 DATE: January 11, 2005 TO: Board of County Commissioners SUBMITTED BY (DEPT): Administration REGULAR [X] PUBLIC HEARING 0 CONSENT 0 PRESENTED BY, n~£ Douglas Anderson ~ County Administrator SUBJECT: BACKGROUND: Legislative Funding / Community Budget Issue Request (CBIR). Authorize the County Administrator to submit Community Budget Issue Requests to the State Legislature for the following six projects: (1) Emergency Operations Center /Special Needs Shelter, (2) Hazard Mitigation Grant Program Funding, (3) Treasure Coast Regional Biosolids Management Facility, (4) Indian River Drive Restoration Project Phase 2, (5) South 26th Street Waste Water Collection System, (6) Orange Avenue Widening _ Kings Highway to Okeechobee County Line. , Any funding request submitted to the state legislature for consideration requires a "hearing before a body of duly elected public officials before requests can be submitted for consideration" S.216.052(3)). The request for funding must be heard at a local meeting, where public input is permitted. The CBIR request for the Emergency Operations Center / Special Needs Shelter is for funding of $11 million to design and construct both facilities. St. Lucie County needs a Special Needs Shelter to house 500 people and a new state-of-the-art Emergency Operations Center. Since 2000, we have been requesting funding for this new facility. The estimated construction cost is $11,000,000 and the land will be provided by local government. At this point, it has not been determined if we would construct a combined facility in one location or two separate facilities in two locations. However, with the condition of the existing Special Needs Shelter, the St. Lucie County civic Center, and its limited restrooms, showers, kitchen, etc., we need a new, more modern facility. The Emergency Operations Center is limited in size and accommodations and is extremely difficult to work out of 24 hours per day with over 100 staff housed there. St. Lucie County is one of the fastest growing counties in the country and we need to address these issues. Letters have been sent to Michael Brown, Under Secretary, Emergency Preparedness and Response, Senator Ken Pruitt, and Governor Jeb Bush, requesting funding for these projects. The estimated cost is $11 million as determined by a study prepared in 2002 by Architects Design Group. v The CBIR request for the Hazard Mitigation Program is $6,221,992. The County is in receipt of the Hazard Mitigation Grant Program Funding Summary from Craig Fugate, State Coordinating Officer. The initial estimate of available Hazard Mitigation Grant Program (HMGP) funding for St. Lucie County from FEMA for Hurricane F~es is $8,449,039 with a local share of $2,816.346. The HMGP FEMA funding for Hurricane Jeanne is $.10.216.~9 with a local share of $~,405.64..6. With the extensive destruction to County buildings, facilities and infrastructure, we need this mitigation funding. However, the County will be hard pressed to come up with the $~~221.992 match. We are requesting that the State support the County's share of HMGP funding in the total amount of $18,665,978 and participate in the $6,221,992 local match. -. . FUNDS AVAIL.: -~ The CBIR'-t'equest for the Treasure Coast ~gional Biosolids Management Facility is $2 million. St. Lucie County is sponsoring the construction of a Treasure Coast Regional Biosolids Management Facility (BMF) to eliminate the land spreading of wastewater residuals primarily in St. Lucie County by major utilities from Indian River, St. Lucie and Martin Counties. Letters of Participation are in receipt from Fort pierce Utilities Authority, Indian River County, City of Vero Beach, and Martin County. The primary beneficiary of the BMF will be surface water bodies within St. Lucie County and the Indian River Lagoon. By 2025, it is anticipated that 250,000 tons per year of wastewater residuals will have been removed from land application resulting in a significant reduction in land applied nutrients, trace elements, and other wastewater sludge constituents that can contaminate surface waters. y The CBIR request for Phase 2 of the Indian River Drive Restoration Project is for $1.065 million. Indian River Drive sustained significant damage secondary to storm surge from Hurricanes Frances and Jeanne. Restoration costs, which include reconstruction of the embankment and road and revegetation of the embankment, total $33.85 million. St. Lucie County has been successful in securing a grant of $29.35 million from the Federal Highway Administration, a $3.375 million grant from the National Resources Conservation Service, and a $60,000 grant from Indian River Lagoon National Estuary Program. A grant in the amount of $464,000 from the Florida Inland Navigation District is pending. Funds secured to date leave a balance of $1.065 million needed to complete the project. There are approximately 500 residences along Indian River Drive. Significant lives and property are therefore in jeopardy. Given that St. Lucie County sustained more than $100 million in damages to its facilities and structures during the two hurricanes, the County's financial ability to contribute to this project is severely strained. The State's assistance is therefore being sought. The CaIR request for the South 26th Street Waste Water Collection System is for $750,000. Funding will be utilized to construct a centralized wastewater collection system that will replace septic tanks in 79 homes located in a subdivision that is bordered by South 25th Street on the east, South 29th Street on the west, North Cortez Boulevard on the south, and Stanton Avenue on the north. The Florida Department of Health notes the recurring conditions in this community are an imminent threat to the public health and strongly recommends action be taken to provide a public sewer system to this area. The total cost of this project is $1,585,700. St. Lucie County's funding for the project is $315,700. Funding from the Fort pierce Utilities Authority is $270,000. The City of Fort Pierce has also agreed to fund $250,000. This leaves a balance of $750,000. If a special assessment were to be levied, the assessment would be approximately $500 per year for 20 years. An MSBU was established on 11/9/2004 specifically for this project. The annual assessment will be approximately $500. This is an economically disadvantaged community with a poverty rate that is 33% above the State average. The residents cannot afford the special assessments that will be necessary if financial assistance from the State cannot be secured. I ) {¡ The CBIR request for the widening of Orange Avenue is for $1.4 million. This road is located in the center of an intense agricultural area and is subject to heavy semi truck traffic hauling cattle and citrus. Until recently, the road had only two 10-foot lanes. Shoulder collapse was prevalent throughout the 17-mile length of road. Because of the severe safety hazard the road presented, St. Lucie County repaved the road, widening it to 12-foot lanes. This was at a cost of $1.8 million to the County. However, the road continues to have no paved shoulders and in many areas no stabilized shoulders. Given the lack of road shoulders, a motor vehicle experiencing mechanical failure reduces this to a one-lane highway exposing travelers to high risk and blocking evacuation during emergency events. The $1.4 million being requested is for design and permitting of a two-lane road with 4-foot paved shoulders and 8-foot stabilized shoulders. The anticipated design and permitting will require approximately three years to complete. No matching funds are required for caIR funding. ... ' ~ ...., PREVIOUS ACTION: CBIR requests for the Emergency Operations Center / Special Needs Shelter, South 26th Street Waste Water Collection System, and Orange Avenue Extension were submitted in November 2003. RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to submit the six CBIR requests. COMMISSION ACTION: [ X] APPROVED [ ] OTHER: ] DENIED Approved 4-0 Comm. Lewis Absent County AttorneYI Originating Deptl j)r Do as Anderson County Administrator ~oordination/Signatures Mgt r. Budgetl PuDlic Works I Purchasing I Finance I '-' ....,¡ Possible Hazard Mitigation Projects 1. Upgrade Civic Center for use as a special needs shelter. Improvements to include replacement of air-conditioner; upgrade of electrical service; upgrade of restroom, shower facilities, and kitchen facilities; and other renovations deemed necessary. 2. Indian River Estates Drainage Improvement (Flood Control) 3. Lakewood Park - Remove/Repair Control Structures (Flood Control) 4. Construct South 26th Street Centralized Waste Water System 5. Construct safe spaces at County buildings (Central Services, Road & Bridge) so that first responders will be safe during hurricane events. 6. Storm shutters and lor hurricane glass for County buildings (Historic Fort Pierce Post Office, Historic Gardner House, Oxbow Environmental Center, Platts Creek, Walton Scrub, Administration Building, Rassmussen House, Walton Road Community Center, Sheriff Hangar, Sloan Property, Agape, Fort Pierce Community Center, Data House, Lincoln Park Community Center, Historical Museum, Clerk of the Courts Building, Airport Customs Building, Airport Terminal Building, and other buildings. 7. Replace garage doors at County buildings (Airport, Solid Waste, Central Services, Road & Bridge) with doors constructed to Miami-Dade building standards. 8. Remove carpeting at entrances of County buildings and replace with hard surface material. 9. Remove barrel tiles from County buildings and replace with metal barrel tile roofing. 10. Add geotextile fabric and coquina base to mosquito impoundment dikes to reduce probability ofbreak-throughs during storm surge events. 11. Install floating docks at Black Pearl Boat Ramp. 12. Improve ability of Bear Point Fishing Pier to withstand high tides and storm surge by reconstructing it with Rigidex II instead of wood. 13. Remove Australian pine and other woody invasive exotic plants along Highway AlA on South Hutchinson and North Hutchinson Islands and create a water barrier to prevent their regeneration to reduce downed power lines and blockage of Highway AlA. - , "' ..... '-' ...., 14. Provide assessment of residential structures to determine how to strengthen structures to withstand hurricane force winds. Also provide training and training materials regarding affordable methods to strengthen homes. Training to be conducted by St. Lucie County Community Services Department, St. Lucie County Extension, and University of Florida. 15. Stabilize embankment along the Indian River Lagoon from Fort Pierce to the Martin County Line with native vegetation to reduce erosion of embankment. 16. Re-vegetate dunes. Not eligible for 404 or 406 17. Storm Shutters for Housing Authority. · -, ~ ....; ITEM NO. 9 AGENDA REQUEST DATE: January 11, 2005 REGULAR ~ PUBliC HEARING [ ] CONSENT ~ TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jon Ward, Director SUBMtTTED BY(DEPT): Cultural Affairs/Administration SUBJECT: Cultural Affairs Council Board Vacancy BACKGROUND: Currently, the Cultural Affairs Council has 14 of 15 positions filled, with one vacancy. Enclosed are three candidate resumes for consideration by the BOCC. RECOMMENDATION: Select one appointee from the enclosed candidates. COMMISSION ACTION: CE: )Q APPROVED [] DENIED [ ] OTHER: :; Douglas M. Anderson County Administrator Approved 4-0 Oscar Bravo Appointed Comm. Lewis Absent unanimously, Review and Approvals Originating Dept: Management & Budget:_ Purchasing: ASf[Æounty Attorney: Other: Other: Finance:(check fo · ~2I07i()4 'rUE 16: 02 FAX 772. 462. 5039 HNH ACC'!' If':JlJlJ<: ~ -.".,J ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS APPLICATION FOR SERVING ON COUNTY BOARDS AND COMMITTEES Thank you for applying for a position on one of St. Lucie County's many advisory boards and committees. The minimum requirements for committee membership are: "'Must be a County resident. *Must not be related to another committee member, County Commissioner or County employee involved with the committee of interest. '" Must not be employed by the same business entity as other committee members. "'Must not serve on more than 2 County corrunittees. NOTE: Some committees have additional requirements, please inquire when submitting this application. In addition, service on committees with planning, zoning or natural resources responsibilities may require disclosure of [mancial interests. Please complete the following information: 1. PLEASE INDICATE THE COMMITTEE(S) YOU ARE INTERESTED IN, SEE REVERSE SIDE. C:.A.c... 2. NAME: Oscar Bravo PHONE: 772-873-8391 3. HOME ADDRESS:_279I SW Ensenada Terrace, Port Saint Lucie, FL 34953_ 4. WHICH COMMISSION DISTRlCT DO YOU LIVE IN? -b I S-r ~ I c.. -r '2..- 5. BUSINESS/OCCUPATION:_Accountant 6. BUSINESS ADDRESS:_2810 South U.S. Hwy 1, Fort Pierce, FL 34982_ PHONE: 772-467-2075 Ex.t. 5304 - - 7. BRIEF RESUME OF EDUCATION & EXPERIENCE (please attach resume) Holds a Masters Degree in Business Administration. Co-founder of the Hispanic Cultural Foundation of the Treasure Coast. 8, DO YOU CURRENTLY SERVE ON A COUNTY COMMITTEE(S). IF SO, PLEASE LIST. No X 9. WHY DO YOU THINK YOU ARE QUALIFIED TO SERVE ON THE COMMITTEE(S) INDICATED?_Art, its development and promotion is a passion for me. I have represented ¡1l1ists, developed, managed and adviced art galleries, in the United States, Europe and Latin America. 10. WOULD YOU CONSIDER SERVING ON ANOTHER BOARD OTHER THAN TI-IE ONE(S) ABOVE? (PLEASE SPECIFY) No X I I. COMMENTS:_ As a resident of St. Lucie County, I see the need for cultural development and I want to make a contribution to this county, with my time and experience. SIGNATURE ~~--.( ~ DATE /~/7(o'T APPLICATION WILL REMAIN EFFECTIVE FOR ONE YEAR For Cultural Affairs Council Subrrút Application to: St. Lucie County Cultural Affairs Council 600 North Indian River Drive Ft. Pierce, FL 34950 (772) 462-1767 ~ .....,¡ OSCAR BRAVO 2791 SW Ensenada Terrace, Pt. St. Lucie, FL 34953 Tel: (772) 873-8391 - Cell. : (772) 812-1872 E-mail: oscarpbravo@yahoo.com ------------------------ SUMMARY OF QUALIFICATIONS: ART BACKGROUND 1987 - 1989 Venice Art Gallery. Boca Raton, Florida. Owner -Director Owned and operated a Fine Art Gallery. Responsible for curating shows, advertising, openings, sales. Negotiation with artists. 1987 - 1999 Timeless Art Corporation. Florida, New York. International Artist's Representation. Circle Fine Arts - South Street Seaport Gallery. New York. Gallery Director. Responsible for two galleries: Paintings and sculpture Gallery and Animation Gallery. Ergane Gallery - New York. - Sales Associate. Gallery 13 - New York. Sales Associate. Gallery Saireido - New York. Gallery Director. Apropos Art Gallery. - Ft. Lauderdale, Florida - Art Consultant. Gallery Noblesse Oblige. - Ft. Lauderdale, Florida - Sales Associate OTHER EXPERIENCE: RIVERSIDE NATIONAL BANK Reconcilement Manager 2003 to Present Oscar Bravo, holds a Masters degree in Business Administration from New York Institute of Technology, and more than 25 years of experience in Accounting and Finance, both Domestic and International. A financial professional, has helped clients achieve their potential, ranging from small to Fortune 500 companies, such as Unisys Corp., Black and Decker Corporation, IBM, Bicycle Corporation of America, First American Title Insurance Company, Sensormatic, Office Depot, and others. BUSINESS OUTSOURCE SOLUTIONS CORP. CONSULTANT. 1999 to 2003 "'" "wi Responsible for conducting and documenting moderate to complex accounting and financial analysis projects and procedures. Provides appropriate recommendations or corrective action. Budget and forecast preparation and roll up. Prepares, reviews and interprets data for inclusion in financial reports, statements and summaries. Participates in value-added cross function or departmental problem solving teams and projects. Preparation of audit schedules for external auditors. SENSORMATIC ELECTRONICS CORPORATION. Florida INTERNATIONAL FINANCE ANAL YSTI ASSET MANAGEMENT. 1997 TO 1999. Accounting and Financial Analysis of International Division. Included Latin America, Middle East and Asia Pacific. Areas of involvement included but not limited to: Consolidations, Budget, Metrics Report, Forecast, Balance Sheet and Profit and Loss Analysis. Foreign Exchange Fluctuations and Future markets. Asset Management: Accounts Receivable and Inventory. Achieved reduction targets of 7.3 Million in AIR and 4 Million in inventory in 6 months. VENICE INTERNATIONAL CORPORATION. International. CONSULTANT. 1987 to 1997 Accounting and Financial consulting for businesses in the areas of retail, manufacturing, insurance, time sharing, hospitals, import and export. Set up and implement accounting systems, review, advise and implement marketing strategies, audits, profit and loss analysis. Clients include: Unisys Corp., Black & Decker Corporation, Miami Direct, a General Business Machines Company, Division of IBM Corporation, Bicycle Corporation of America, First American Title Insurance Company. SCHENKERS INTERNATIONAL FORWARDERS. New York. ASSISTANT CORPORATE CONTROLLER. 1986-1987 Assisted corporate controller in all areas of accounting. Created and implemented an interface system between mainframe IBM 36 and PC. Responsible for negotiating overseas accounts with Germany and Brazil. Assets and lease analysis for USA locations. WHITE ROCK PRODUCTS CORPORATION. New York. CONTROLLER. 1984-1986 Responsible for management of financial operations, including: General accounting, financial statements preparation and analysis, cost and inventory control, budgeting, cash management, credit and collections. Computer environment (IBM 36). Reorganized accounting department. Developed P&L analysis by product line and location. Reduced auditing time by external auditors (Price Waterhouse) from 6 months to 5 weeks. Reduced inventory losses by 50%. Tightened credit and improved DSO. SPIRAL METAL COMPANY, INC. New York. CORPORATE CONTROLLER -1978-1984 ~ .....,¡ Operations in two industries (nonferrous metal refining and processing, and bicycle manufacturing). Corporate Controller and under a reorganization program, assumed responsibilities of Financial Vice-President. COMPUTER SKILLS IBM 36, 38. Experience in Excel, lotus 123, Symphony, Hyperion, Essbase, Integral, Access, BaaN, and Platinum. ADDITIONAL SKILLS Multi-lingual: English, Spanish, Italian, and Portuguese. EDUCATION: NEW YORK INSTITUTE OF TECHNOLOGY. (Fort Lauderdale, Florida) Masters in Business Administration. 2001 NEW YORK INSTITUTE OF TECHNOLOGY. (Old Westbury, New York) B.S. in Economics, Accounting Minor. 1980. .. ~ ' '-' "wi ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS APPLICATION FOR SERVING ON COUNTY BOARDS AND COMMITTEES Thank you for applying for a position on one of St. Lucie County's many advisory boards and committees. The minimum requirements for committee membership are: *Must be a County resident. *Must not be related to another committee member, County Commissioner or County employee involved with the committee of interest. *Must not be employed by the same business entity as other committee members. *Must not serve on more than 2 County committees. NOTE: Some committees have additional requirements, please inquire when submitting this application. In addition, service on committees with planning, zoning or natural resources responsibilities may require disclosure of financial interests. Please complete the following information: 1. PLEASE INDICATE THE COMMITTEE(S) YOU ARE INTERESTED IN, SEE REVERSE SIDE. 2. NAME: :J(à.c.qtH;Lfí~(i ~ ~~f~~ PHONE: íB)"- hC(s-Ó 3. HOME ADDRESS: --1_ S _ __ ~W1Jl.Þ-µe- Cl R-eL6 4, WHICH COMMISSION DISTRICT DO YOutlVE IN? .-4:. 5. BUSINESS/OCCUPATlON:_ ~~M.:(O~ f'¡lJkL:Jr IH..- IHD ~S'( L (rL CL) 6. BUSINESS ADDRESS:~ 0 ß ~fÇ~4 I --p ~ (,.,. '3 if if f r ~ gt tJ.. ~ PHONE: '3 q 3 - (ff f 7. BRIEF RES OF EDUCATION & E ERIENCE (please attach resume) ~ 'B.S " ..... [' ¿K _ .. _ b~ P . kl-rtùr; ¡øJ c H h:V¡) tt c U~lÙILll..-[. l I I (lb Iftl,I l U--rl f))S (P ~ ~ H A-) 8, DO YOU CURJ3.ENTJ- Y SERVE 9N A COUNTY COMMITTEE(S). IF SO, PLEASE LIST. fOD&é I It/) Of S 0/"1- To 71.{-e- 11. PPLICA TION WILL REMAIN EFFECTIVE FOR ONE YEAR For Cultural Affairs Council Submit Application to: St. Lucie County Cultural Affairs Council 600 North Indian River Drive Ft. Pierce, FL 34950 (772) 462-1767 2003- Present 2004-Present 1999-2003 1987-1999 1985-1986 1999-2001 1995-1997 ~ Jacquelene N. Burke 118 SW Hawthorne Circle Port St. Lucie, Florida 34953 Home Phone 772-785-6950 .." SUMMARY 20+ years of experience in accounting and administrative departments. Highly organized, dedicated with a positive attitude. Ability to work on multiple assignments under pressure situations and consistently meet deadline schedules WORK HISTORY Realtor, All Florida Rtalty Services, Inc, Pori St. Lucie, Florida Assistant, Indian River Community College, FinancialAid Dept., Fori Pierce, Florida Assistant Director of Financial Aid/ Office Manager, Horace Mann School, Bronx, New York Supervise annual budget of $5M. Evaluate applications for aid. Maintain databases and provide statistics. Meet with families to discuss applications and appeals. Prepare and organize for board meetings and Open Houses. Supervise daily operations. Schedule interviews and appointments. Maintain and prepare monthly budget reports in Quicken systems. Create and update accurate enrollment lists. Personnel Secretm]', New York City Board of Education, NY Prepare payroll for 160 employees that includes five different systems. Prepare and process health, tax, and retirement information. Organize budget allocations for school. Liaison between community, parents, teachers, students, and administration. Treasurer- prepare deposits and monthly budget reports. Accountant Trainee, Max Factor/ Plqytex, Puerio Rico Responsible for accounts payable, inventory and support services. In charge of ordering and maintaining office supplies. Liaison between sellers and buyers. EDUCATION Bachelor of Science, 2001, l'{yack College, l'{yack, New York Major: Organizational Management Associate Degree, Rockland Community College, Suffern, New York Major: Liberal Arts/Business Thomas Award LANGUAGES Spanish COMMUNITY SERVICE Puerio Rican Associationfor Hispanic Affairs, Inc. of the Treasure Cost- Vice President Cultural and Educational O'!,anization Helped organize Second Annual San Juan Festival, Port St. Lucie, FI. Attendance 2,000+ 6/04 Helped organize National Puerto Rican/Hispanic Empowerment Summit, Orlando, Fl. 9/04 JACQUELENE f\1 BURKE - VICE PRESIDENT of THE PUERTO fWtAN ASSOCIATION ....., FOR HISPANIC AFFAIRS, INC. Born in the Bronx, Jacquelene has enjoyed the benefits of a variety of diverse residences: Louisiana, Puerto Rico, The Bronx, New Jersey, Manhattan and, for the past two years, Florida. She received her B.S. in Organizational Management from Nyack College in New York. She has had a variety of jobs; in real estate, as Director of Financial Aid for a private school in the Bronx, personnel secretary of a New York City Public School, and in the accounting department for Max Factor. Back from Puerto Rico and living in New York in the seventies, her mom Gladys, always made sure that Spanish was spoken in the house and that cultural awareness was vital. She is eternally grateful for this as being bilingual has proven itself to be an asset among friends, at work and for the community. Having arrived recently to the Treasure Coast, Jackie felt the need for involvement - to be able to give back for the benefits, opportunities, and experiences she has received. Through this process, she has delighted in seeing the beauty and passion we all have in hoping to make our dreams come true. She looks forward to enriching and being enriched by the wonderfully diverse community here in the Treasure Coast! "-' .....,¡ ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS Thank you for applying for a position on one of St. Lucie County's many advisory b<;>ards and committees. The minimum requirements for committee membership are: *Must be a County resident. *Must not be related to another committee member, County Commissioner or County employee involved with the committee of interest. *Must not be employed by the same business entity as other committee members. *Must not serve on more than 2 County committees. NOTE: Some committees have additional requirements, please inquire when submitting this application. In addition, service on committees with planning, zoning or natural resources responsibilities may require disclosure of financial interests. Please complete the following information: 1. PLEASE ThDICA TE THE COMMITIEE(S) YOU ARE INTERESTED IN, SEE REVERSE SIDE. 2. NAME: Jé.4AJAJe., J~HbJS'EN PHONE: ']'7:J-L/IP<j-9or9 3. HOME ADDRESS: } I.J.. J /')/ ONo.1l. ~oQd FtD r+-1>. p ,-ce . F'L 3c..fC,SO 4. WHICH COMMISSION DISTRICT DO YOdLIVE IN? For' t 1'\E r( e 1\ ' 5. BUSINESS/OCCUPATION:_ 'VPn] 6?£U}~-fU:r,1'\ ~'Rû.a1ì ßJJ.¡~ :"lea O{J?f~O{J.Q-&J-alï¿ 6, BUSINESS ADDRESS: Õ .I.ILI}. Ã.J-~~ (í f3 A) " PHONE:(TB A) 7. BRIEF RESUME OF EDUCATION & EXPERIENCE (please attach resume) Wr-tkr j ~,DHfP61't· 8, DO YOU CURRENTLY SERVE ON A COUNTY COMMITTEE(S). IF SO, PLEASE LIST. AJ9-1\jJ. 9. WHY DO YOU THINK YOU ARE QUALIFIED TO SERVE ON THE COMMITIEE(S) INDICATED? L n /Ie.. t).ç Q1Lf f- d ÙeJl5 c Gl&ftv~ 10. WOULD YOU CONSIDER SERVING ON ANOTHER BOARD OTHER THAN THE ONE(S) ABOVE? (PLEASE SPECIFY)-H.Q+m~~aQ ('om n"It,,')J)Å£W\ 11. COMMENTS: t. DATE J I, '2- /0 if I I ION WILL REMAIN EFFECTIVE FOR ONE YEAR For Cultural Affairs Council Submit Application to: S1. Lucie County Cultural Affairs Council 600 North Indian River Drive Fl. Pierce, FL 34950 (772) 462-1767 \Iw' Jeanne Johansen 1121 Colonial Road Fort Pierce, FL 34950 772-464-9059 .....,¡ EXPERIENCE: 5/2001-11/18/03: Lawnwood Regional Medical Center Fort Pierce, FL Risk Management Coordinator: Assisting one Risk Management Vice President and one Risk Manager/JD/RN with tracking and trending adverse and potential adverse events using Excel spreadsheets. Trained new employees on risk management reporting system bi- monthly. Providing notary services to staff and patients. 1/2000-5/2001 J. Michael Brennan, Esq. Fort Pierce, FL Medical Secretary: Medical production for Workers' Compensation law office. 9/1999-12/1999 PRO-1 Realty Port St. Lucie, FL Executive Assistant to Real Estate Broker: Assisted broker with computer and Internet website updates. 4/1999-9/1999 HROnline.com Washington, D.C. Contract Writer: Wrote the entire initial Internet site containing over 500 web pages of human resource information and forms for this website. The site's target audience was small businesses without human resource departments. 1997-1998 American Joumal of Psychiatry, Washington, D.C. & New York City International Journal of Psycho-Analysis, London, England Editor's Assistant: To Dr. Arnold Cooper, MD in New York City. Managed peer-review system for two medical journals. Corresponded with prominent psychiatrists, psychologists, and psycho-analysis through the United States will handling the general office functions for this world-renown physician. 1983-1996 Cornelis Publishing & White Mountain Publications New Jersey Technical Writer ¡Editor ¡ Publisher Owner of this multifaceted consulting firm with 2 locations. Employed staff of three plus numerous consultants. Wrote and oversaw the publication and distribution of three sales manuals and numerous marketing gUides for AT&T, fiction and non-fiction books for 2 private authors and Columbia University. Wrote over 100 newspaper and magazine articles, which appeared in The Pocono Records, The Northeast Business Association, and the Lehigh Valley Magazine. 1979 to 1983 Numerous temporary positions as computer operator (Wang and IBM) for temporary services working at AT&T at numerous locations in Northeastern New Jersey. (Full-time Wife & Mom) PERSONAL & CONFIDENTIAL .-.;.;... \w' Jeanne Johansen 1121 Colonial Road Fort Pierce, FL 34950 772-464-9059 ....., RESUME: Page 2 1976 to 1979 Chubb & Son, Inc. New Providence, NJ Regional Director's Assistant: Assisted with computerizing the underwriting survey department along with other administrative assistant tasks. EDUCATION Indian River Community College, Fort Pierce - Business Law Courses Somerset College, Somerset, New Jersey - Art Courses La Chassotte, Fribourg, Switzerland (associated with the University of Fribourg) - Two degrees in language. Unable to provide US equivalency. High School: Montjoie, Brussels, Belgium and American Academy, Athens Greece SOFTWARE Microsoft: Word®, Outlook®, Excel®, PowerPoin~, MS-Mone~ Others: St. Lucie Realtor Electronic MLS, WordPerfect®, Quicken®, Quick Books® OTHER 1997-1998 Monroe County Pennsylvania Community Development Planning Board: Chairperson representing 4 counties 1991-1999 Rotarian, past president, Paul Harris Award for work on world wide-distribution of reclaimed medical supplies. Current Florida Real Estate License State of Florida Notary Painter: oil, watercolor, and silks. PERSONAL & CONFIDENTIAL 01/07/05 F'7.~BWARR FUND 001 001142 001157 001160 001165 001168 001286 001293 001294 001814 101 101002 101003 101006 102 102001 104003 105 107 107001 107002 '003 140 140127 140324 160 170 183 183001 183002 183003 183004 185004 185005 185204 216 310002 315 316 382 401 418 421 441 448 LJ . q '-' ST. LUCIE COUNTY - BOAP~ . "wi WARRANT LIST #15- 01-JAN-2005 TO 07-JAN-2005 FUND SUMMARY TITLE General Fund FTA Section 5303 Grant FY01/02 CSBG Grant FY04 Section 112/MPO/Planning FY 04/05 CSBG Grant FY05 Urban Mobile Irrigation Lab 04/05 FDCA/EMPA 2004 TDC Planning Grant FY 05 FDCA/EMPA 2005 Floridian Aquifer Well Monitoring N Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option Transportation Trust/Impact Fees Unincorporated Servioes Fund Drainage Maintenance MSTU Hurricane Frances Donations Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper SLC Public Transit MSTU Port & Airport Fund FAA BCA 9L/27R/Rehab. 14/32 FDOT/Design Runway Rehab-AL642 Plan Maintenance RAD Fund Court Facilities Fund C~ Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.-County Arbitration/Mediat Ct Admin.-County Teen Court Ct Admin.- Teen Court FHFA SHIP FY03/04 FHFA SHIP FY04/05 FHFA SHIP 99/00 County Capital I&S Impact Fees-Parks County Building Fund County Capital Environmental Land Capital Fund Sanitary Landfill Fund Golf Course Fund H.E.W. Utilities Fund North Hutchinson Island Utilities NHI Util-Renewal & Replacement Fund NHI Util - Capital Facilities Fund S. Hutchinson Utilities Fund EXPENSES 2,608,772.89 109.85 1,743.33 1,440.90 295.34 391. 24 2,897.77 235.66 397.75 391.25 47,960.71 3,389,027.98 1,370,009.47 47,523.48 46,804.95 1,521.34 321.42 710.97 5,483,706.21 272.78 313.51 53.77 389.38 45,044.25 149,910.53 16,656.72 22,016.02 439.06 4,295.13 331.86 300.00 580.00 1,010.24 4.60 656.31 4.60- 15,520.24 9,606.75 157,156.49 109,485.00 3,398,074.15 323,785.84 11,867.99 66.33 4,940.27 33.64 100.99 26,192.26 PAGE 1 PAYROLL 4,056.02 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 01/07/05 F7lŒWARR FUND 458 461 471 478 479 481 491 505 505001 611 625 '-' ST. LUCIE COUNTY - ,BOARD WARRANT LIST #15- 01-JAN-2005 TO 07-JAN-2005 FUND SUMMARY ....., TITLE EXPENSES SH Util-Renewal & Replacement Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist-Renewal & Replace No Cty Util Dist-Capital Facilities Airport Utilities District Building Code Fund Health Insurance Fund Property/Casualty Insurance Fund Tourist Development Trust-Adv Fund Law Library 72.10 6,466.19 200,715.27 17.39 2,680.75 1,017.21 17,097.79 185,808.59 635.44 4,802.51 819.96 GRAND TOTAL: 17,723,495.22 PAGE ~ PAYROLL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,979.37 0.00 0.00 0.00 10,035.39 "" "'á ~ ...." AGENDA REQUEST ITEM NO. ~ DATE: January 11, 2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Resolution No. 05-004 Extending the State of Emergency for Hurricane Frances; and, Resolution No. 05-005 Extending the State of Emergency for Hurricane Jeanne BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDA TION: Staff recommends that the Board approve Resolution No. 05- 004 and Resolution No. 05-005 and authorize the Chairman to sign the Resolutions. COMMISSION ACTION: CONCURRENCE: ~ ~nderson County Administrator [x] APPROVED [ ] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent County Attorney: ,9r Review and Approvals Management & Budget Purchasing: Originating Dept. Public Works Dir: County Eng,: Finance: (Check for copy only, if applicable) Eff.5/96 '-" ...." INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA' TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 04-005 DATE: January 4, 2005 SUBJECT: Resolution No. 05-004 Extending the State of Emergency for Hurricane Frances; Resolution No. 05-005 Extending the State of Emergency for Hurricane Jeanne ************************************************************************** BACKGROUND: Attached are the following documents: 1. Draft Resolution No. 05-004 extending the state of emergency for Hurricane Frances until January 20, 2005 at 4:00 p.m. 2. Draft Resolution No. 05-005 extending the state of emergency for Hurricane Jeanne until January 21, 2005 at 7:00 a.m. RECOMMENDA TION/CONCLUSION: Staff recommends that the Board approve Resolution No. 05-004 and Resolution No. 05-005 as drafted. Daniel S. McIntyr County Attorney DSM/ caf Attachments '-" ..""" RESOLUTION NO. 05-004 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE FRANCES) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on September 1, 2004, at 4:00 p.m. due to Hurricane Frances. 3. The effect of Hurricane Frances has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 5. Such declaration is extended for seven (7) days until January 20, 2005 at 4:00 p.m. unless sooner rescinded by the Board of County Commissioners of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective January 13, 2005 at 4:00 p.m. After motion and second the vote on this resolution was as follows: Chairman Frannie Hutchinson Vice Chairman Doug Coward Commissioner Paula A. Lewis Commissioner Joseph E. Smith Commissioner Chris Craft xxx XXX XXX XXX XXX ~ '..I PASSED AND DULY ADOPTED this 11th day of January, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY ~ .....,¡ RESOLUTION NO. 05-005 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE JEANNE) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on September 24, 2004, at 7:00 a.m. due to Hurricane Jeanne. 3. The effect of Hurricane Jeanne has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 5. Such declaration is extended for seven (7) days until January 21, 2005 at 7:00 a.m. unless sooner rescinded by the Board of County Commissioners of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective January 14, 2005 at 7:00 a.m. After motion and second the vote on this resolution was as follows: Chairman Frannie Hutchinson Vice Chairman Doug Coward Commissioner Paula A. Lewis Commissioner Joseph E. Smith Commissioner Chris Craft xxx xxx xxx xxx XXX - - ~ "wi! PASSED AND DULY ADOPTED this 11th day of January, 2005. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY ~ '" '-" .....,¡ AGENDA REQUEST ITEM NO. ~b DATE: January 11, 2005 REGULAR [] PUBLIC HEARING [] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Record Destruction BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDA TION: Staff recommends that the Board approve the destruction of the records as requested. COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent CONCURRENCE: ~~Anderson County Administrator IX] APPROVED [ ] DENIED [ ] OTHER: County Attorney: )r,r Review and Approvals Management & Budget Purchasing: Originating Dept. Public Works Dir: County Eng,: Finance: (Check for copy only, if applicable) Eft. 5/96 '-" "wi INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 04-1848 DATE: December 29, 2004 SUBJECT: Record Destruction ************************************************************************** BACKGROUND: Attached to this memorandum is a copy of a memorandum from Chris Hartley, Finance Director, with attachments, requesting approval to destroy Board of County Commissioners records in accordance with State of Florida retention guidelines. RECOMMENDA TION/CONCLUSION: Staff recommends that the Board approve the destruction of the records as requested. DSM/caf Attachment '-" "w1I CLERK OF CIRCUIT COURT FINANCE DEPARTMENT TO: Dan McIntyre, County Attorney Chris Hartley, Finance DirectoW MEMORANHUM ¡r-i Œ ® Œ 0 W Œ -¡.~.~: ,D r---- ~., ¡ d UU J DEC 2 / 2004 0 ¡l.- i. COUNTY ATTORNEY r _~~...~.__. FROM: SUBJECT: BOCC Record Destruction DATE: December 15, 2004 Attached is a list of Board of County Commissioners records to be destroyed, in accordance with State of Florida retention guidelines. We appreciate your assistance in placing these items on the agenda for Board approval as required by Florida Statute 28.31. Thank you for your assistance in this matter. Please call me at 1476 if you have any questions. Cc: Millie Delgado-Feliciano, Recording Secretary JoAnne Holman, Clerk Circuit Court memos.fd/recordretentionboccapprovaJ 1 ."~...., I\n Il0 ¡ II,j 'k,' ~""'" .¡¡(lji ("4~/ , ., H {\, I ) ¡ , Ilk 4" . rYlI" \ \ (' 'r1)'J YJ \." '. /~,- . I\A'.~:h ,'f(, D~U"J!~v " ~""'" ( (J\ (\. \..." !'~ '. . ¡.}ß..-" f' (,/ ~I\"~ ,/ . . .,,;,O'rJ ~It:. ' v'1> \ \ ' G ;.,. '. I" "~ .. '-" """"'" RECORD DESTRUCTION Item # 4 Value Adjustment Board - Misc. Memos and supporting documents 1987 Value Adjustment Board Meetings 9/23/87 Value Adjustment Board Meetings 9/24/87 Value Adjustment Board Meetings 9/25/87 " '-' ....." ) Records Destruction Request Ko. P2.ge -L,of 1-- 1. Agency: 2. Department: I ... Dhision & Section: .., Board of County Comr;1i,s:c:.=.s Finance 3'""''""' ~'- 4. Records Custodian's Addres.s: 5. Contact (name & phone): 1.-462-1476 2300 Virgir.ia ~~\.~. . Rm 226 Millie Delgado-Feliciano "¡;,t- Pi .or,..,:> ~l", I 6. Notice of Intention: Trr~ r~:c::.s li;:d in #8 are record master copy or duplicate with a ~e-"'::O!l 0: "retain until obsolete; superseded or administrati\'e \':i::~ is les' (OSA), and are to be disposed of in the manner ch~k=d èe:c..-: . /DQ------ Other (if other, exph.:::::) _ ....t.....~~\..-: - , ~ 7. Submitted by: I hereby c=:-'~..:'::;':::~ r~cords to be disposed of are correctly representd ì:e;ow, .::z: any audit requirements for the records have been fully j:.:.:,~~¿' ~~ :::.: further retention is not required for any litigation pe::=-=g 0:- ==ment. Christann K. Hartley. Fin2õ'ce Director Sign.ature Typed Nam, aDd Title Date .a. b: c: d. lœ f. ScheduJe Item Titl, Inclusive D.at~ Destruction No. No. MolD.aylYr MolDa~'Yr r~ .... Action and Date ~ - 1 ' r lQR7 1989 r.c: 1 -1. 4 ; VAB IJinutes sunnnrf' ;-=n_ , <; - ) I - . - .~ ~ r.c: 1 docu:nents h' I - r.c: 1 - I - ., I - - J r.c: 1 I - - I I I I 9. Dispos:ù Authonz.ation: X:'l,.-;:;:::::' ë:J:..u :~n cornple,=d ~d cli.;;:o;al 10. Dispos:ù Certificate: T.:.: Z='~'.-: ~__.:s h.3ve been disposed of in the rruwner for the .abovelisttd records is a~~::-'.:..:' ,".=.:. ::Ù~:::.; cr modificarions an: ÌDdicat:<i and on the date in c01= C:) L"--,) ~,·.w in box (9) DeptlDivision Head Signature Date Signature Date Typed or Printed Name and Ti~e Type or Print Name and ::è. Witness 8. List of Record Series: ~ ....., AGENDA REQUEST ITEM NO: C-3A- DATE: Jan. 11,2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Pete Keogh, Director SUBJECT: Approval of Work Authorization No.6 for Hazen Sawyer, P.C., Inc. to provide professional engineering services for Wetland Vertical Relocation at Capron Trail Park in Lakewood Park. Approval to move $14,300 from other Contractual Services account to Imp. OfT Bldgs. Consulting Eng. (capital account). BACKGROUND: On May 11, 2004, the Board of County Commissioners approved Work Authorization No.3 with Hazen & Sawyer to provide site development, permitting documents, and building design of the Capron Trail Park project. South Florida Water Management is requiring additional wetland improvements, which includes wetland vertical relocation. Hazen & Sawyer is now ready to go into the engineering services for the Wetland Vertical Relocation phase of the project. For tracking purposes $14,300 must be moved from Other Contractual Services to Imp. OIT Bldgs. Consulting Eng. (Capital Project Fund Account). PREVIOUS ACTION: On July 27,2004 the BOCC awarded the design build construction of the Capron Trail Park project to Recreational Design & Construction Inc. FUNDS WILL BE MADE AVAILABLE IN: 001-7210-563005-76019 (Imp. OIT Bldgs. Consulting Eng.) RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Work Authorization No.6 with Hazen & Sawyer, P.C. Inc. to provide professional engineering services for Wetland Vertical Relocation at Capron Trail Park in Lakewood Park. Recommend approval by the Board to move $14,300 from Other Contractual Services account to OIT Bldgs. Consulting Eng (capital account) as required for tracking purposes. COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent CONCURRENCE: _il D~Anderson CODnty Administrator [XI APPROVED [] DENIED [ ] OTHER: County Attorney: Originating Dept: Coord i nationfS jqnatu res Mgt & Budget: Y$V i'yÎY1\~ Purchasing: Public Works: I Other: Finance: (Check for Copy only, if applicable) , '-' ....., PARKS & RECREATION INTEROFFICE MEMORANDUM To: Board of County Commissioners From: Linda Brown, Assistant Parks & Recreation Director , /~ ~ Subject: Approval of Work Authorization No.6 for Hazen Sawyer, P.C., Inc. Date: January 11, 2005 On May 11, 2004, the Board of County Commissioners approved Work Authorization No.3 with Hazen & Sawyer to provide site development, permitting documents, and building design of the Capron Trail Park project. South Florida Water Management is requiring additional wetland improvements, which includes wetland vertical relocation. Hazen & Sawyer is now ready to go into the engineering services for the Wetland Vertical Relocation phase of the project. For tracking purposes $14,300 must be moved from Other Contractual Services to Imp. OfT Bldgs. Consulting Eng. (Capital Project Fund Account). WORK AUTHORIZATION ~. 6 - Engineering Services C03-02-235 St. Lucie County Parks and Recreation Department Capron Trail Park in Lakewood Park Wetland Vertical Relocation Pursuant to that certain Agreement Between County and Engineer for Continuing Professional Engineering Services (the "Agreement") between St. Lucie County (the "County") and Hazen and Sawyer, P.C., Inc., (the "Engineer") dated February 25, 2003, hereby agrees to provide professional engineering services under the terms and conditions set forth in the Scope of Work, attached hereto and made a part hereof as Exhibit "A". IN WITNESS WHEREOF, the County and the ~n9.in~~r have executed this Work Authorization, effective this a 3 day of ~Y1-¡ø.._t.£,^" , 2004. WITNESSES: f)"-;,, ¡~C<Vy/ f!IIA~ ;?¡~iy:J BOARD OF CO TV COMMISSIONERS ST. LUCIE C TV, FLORIDA BV: V ADMINISTRATOR WITNESSES: BV: Print Name;:P~.\c r G.. -ç?ca"j~~ " i' Title: <S:P-. V, ? ~ CI< ST. LUCIE ( The site development aspe multi-purpose regional recn a design-build contractor fc currently underway and mu: part of the Environmental R Management District (SFW must be vertically relocated Therefore, the COUNTY ha to prepare construction dOCl Task 1 - Project Design The ENGINEER shall prepa appropriate engineering par grading requirements, and a Task 2 . Contract Documer The ENGINEER shall revise design elements and func' represented therein. The E provide two (2) sets of signe Engineer(s)) drawings to thl drawing files to both the CO provide design specifications Task 3 . Permitting 1. Permit Applications - T Resources Permit (ERP) review process is still 01 periodic discussions with (SFWMD), with respect tc the project. 2. Permit Processing - The additional information fror needed to clarify the perm to request for additional in Task 4 - Coordination The ENGINEER shall coordin, regulatory agencies on all pa relocation design. This task ~ FtP:\0:\41017-001C001 ...., ON TRAIL PARK IN LAKEWOOD PARK 'NTY PARKS AND RECREATION DEPARTMENT 'ETLAND VERTICAL RELOCATION SCOPE OF WORK f the Capron Trail Park at Lakewood Park, a proposed COUNTY on facility, has been designed. The project has been awarded to esign completion and construction. Permitting for the project ;s e completed before substantial construction can commence. As lurce Permit (ERP) review process with the South Florida Water I, the SFWMD concluded that a particular jurisdictional wetland I lower control elevation in order to obtain an ERP for the project. quested a proposal from Hazen and Sawyer, P.C. (ENGINEER) 'nts and address permitting for this design element. :he design of a vertical relocation for a wetland (W2) based on ~ters. This task shall include control elevation determination, nting plan. reparation 1tract Documents previously prepared for this project so that the al intent of the wetland vertical relocation are adequately JNEER shall produce revised final design drawings and shall ind sealed (by the appropriate Florida Registered Professional OUNTY. The ENGINEER shall furnish one set of electronic rv and its design-build contractor. Also, the ENGINEER shall ~ a mitigation monitoring and maintenance plan. ENGINEER has previously submitted a joint Environmental plication for the project on behalf of the COUNTY, and the ing. The ENGINEER shall complete this process, involving d submittals to the South Florida Water Management District e wetland vertical relocation and all other pertinent aspects of GINEER shall prepare responses for up to two requests for e SFWMD, as well as any meetings or other communications Dplications, request for additional information and/or responses 1ation. with the COUNTY, its design-build contractor, and appropriate present, and future matters pertaining to the wetland vertical , include correspondence throughout the project as described Page 1 of 4 "-' herein. Assumptions 1. County shall pay al 2. This proposal inclw will be incorporated FtP:\O:\41017-001C001 ....., omit application/processing fees, if any. no bidding or construction services (it is understood that this work I the overall design-build contract for the site). Page 2 of 4 '-' ...,,¡ CAPRON TRAIL PARK IN LAKEWOOD PARK ST. LUCIE COUNTY PARKS AND RECREATION DEPARTMENT WETLAND VERTICAL RELOCATION SCHEDULE Item ComlJletion Date Completion of Revised 100% Design Plans Three weeks after Notice to Proceed Submit Additional Information to SFWMD Dependent upon request for information from SFWMD FtP:\O:\41017-oo1C001 Page 3 of 4 '-" ...., CAPRON TRAIL PARK IN LAKEWOOD PARK ST. LUCIE COUNTY PARKS AND RECREATION DEPARTMENT WETLAND VERTICAL RELOCATION BUDGET Item Amount Task 1 - Project Design Task 2 - Contract Document Preparation Task 3 - Permitting Task 4 - Coordination Reimbursabfes TOTAL $ 7,000 $ 2,000 $ 2,000 $ 3,100 ~ 200 $ 14,300 __1__ -_. --..._----- ~-_._--_..__.._-~--_.- --- FtP:IO:141017-D01C001 Page 4 of 4 .... 'WI '-" ..., ITEM NO: C-3b DATE: Jan. 11,2005 AGENDA REQUEST REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Pete Keogh, Director SUBJECT: St. Lucie County Centennial Celebration Entertainment Contract BACKGROUND: On July 2, 2005, the county will hold its Centennial Celebration at the SlC Fairgrounds. As part of the celebration, staff is negotiating a deal with Mark Chestnutt's promoter for acceptance of a flat $25,000 fee for the singer's performance. Ten percent ($2,500) will be paid upon execution of the contract and the remaining $22, 500 balance will be paid by cashier's check at the conclusion of Mr. Chestnutt's performance. PREVIOUS ACTION: N/A FUNDS AVAilABLE: 001-1900-549990-100 (special event fund) RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the contract with Mark Chestnutt in the amount of $25,000 as drafted by the Attorney's Office and authorize the Chairman to sign. COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent CONCURRENCE: ¿¿son County Administrator [x] APPROVED [] DENIED [ ] OTHER: County Attorney: ~ Originating Dept:? ~/ ¿; Coo rd i nati 0 nlS i Ç natu res Mgt & Budget: Public Works: Purchasing: Other: Finance: (Check for Copy only, if applicable) - - """" Parks and Recreation Department Memorandum To: Board of County Commissioners From: Linda Brown, Assistant Þirector Parks & Recreation þ_ Subject: St. Lucie County Centennial Celebration Entertainment Contract Date: January 11, 2005 On July 2, 2005, the county will hold its Centennial Celebration at the SLC Fairgrounds. As part of the celebration, staff is negotiating a deal with Mark Chestnutt's promoter for acceptance of a flat $25,000 fee for the singer's performance. Ten percent ($2,500) will be paid upon execution of the contract and the remaining $22, 500 balance will be paid by cashier's check at the conclusion of Mr. Chestnutt's performance. AGENDA REQUEST ~EM NO: C-3C DATE: Jan 11, 2005 REGULAR PUBLIC HEARING CONSENT X] TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: DIESTABLISHMENT OF THE CIVIC CENTER CHANGE FUND BACKGROUND: In accordance with paragraph 3.3(d) of the Purchasing Manual, the $800.00 Change Fund established in support of the Civic Center's operation has been recovered by the Finance Department. There is currently no need to have this cash-on-hand; in the event that it is needed in the future, staff will request the Board authorization for reestablishment. PREVIOUS ACTION: N/A FUNDS WILL BE MADE AVAILABLE IN: N/A RECOMMENDATION: Staff recommends the Board's approval to terminate the $800.00 Change Fund at the Civic Center. COMMISSION ACTION: X APPROVED OTHER: DENIED ;Z' Doug - .- Á:cterson County Administrator Approved 4-0 Comm. Lewis Absent {.! I ,:1 County Attorney' ~~agement Originating Dept:~ 7------- er: Coordination/Signatures & BUdget:~ purChaSing,~~ Flna~: (if applicable) H:\AGENDAS 04-05\1-II-04-CHANGE FUND CIVIC CENTERDOC * '-' ...." MEMORANDUM TO: Saint Lucie County Board of County Commissioners FROM: Guy D. Medor, Parks an7tion DATE: Deember 22, 2004 SUBJ: Disestablishment of the civic Center Change Fund Due to the damage caused to the Civic Center by the recent hurricanes, all the events at the facility have been cancelled until further notice. In support of its operation, the Board authorized a Change Fund in the amount of $800.00. It will be a lengthy process before the Center is returned to its pre-storm condition, use, and function; as such, there is no need to retain this much cash on hand. In the interim, staff returned the Change Fund ($800.00) to the Finance Department effective December 22, 2004. If necessary, staff will request the Board's authorization to reestablish the fund in the future. For additional questions, please contact Patti Raffensberger, the Recreation Manager at 462-1528. H:\AGENDAS 04-05\1-1 1-04-CHANGE FUND CIVIC CENTER DOC /tt:.} q,o'-/IU'::J .:»r=nv I"-'C "'n.." 111"\:.1 "-'V. . \I JII11'i, ¡ ~ * oÇ) 8 8 r-r, OJ 0 0 ." > 0 0 ::Ie '" -I ~ C "CI 0 ¡:¡:; ::Ie .. 0 8 n c ~I"I"I n ." ." ¡¡¡ 0 ,.. n n T >- 0 ~ c Z 0 ~ ~ 6 - (/) &\ ,. (/) ~ - 0 ~ Z m '" (J) .s c o .... ); ::0 en 00 o C> W 01 AGENDA REQUEST ~EM NO: C-3D DATE: Jan 11, 2005 REGULAR [ PUBLIC HEARING [ CONSENT X] TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: REVISED CAPITAL EQUIPMENT PURCHASE (EQ05-149) BACKGROUND: In the FY04-05 budget for the Aquatics Section/Recreation Division, the Board approved the purchase of a portable aquatic lift for the pools (EQ05-149) in the amount of $4,000. The description of the equipment indicated that it would be permanently installed at one of the pools. While requesting quotes for this equipment, staff determined that a portable unit would be more useful and could be moved off the pool deck when not in use and be available for the other pools. The lowest price found recently for a portable unit is $4,995. Staff is requesting authorization to modify EQ05-149 to reflect a portable aquatic lift and to increase the dollar amount by $995 to procure the equipment. Other capital items purchased came in under budget. PREVIOUS ACTION: N/A FUNDS WILL BE MADE AVAILABLE IN: 001-7216-564000-7106 (Machinery & Equipment - Aquatics/Recreation Division) RECOMMENDATION: Staff requests approval to modify EQ05-149 to reflect the purchase of a portable aquatic lift and to increase the purchase amount from $4,000 to $4,995. COMMISSION ACTION: [ ~ ] APPROVED [ ] OTHER: Approved 4-0 Comm. Lewis Absent DENIED Dou Anderson County Administrator Coordination/Signatures County Attorney, ~/ Management & BVdget,~purChaSing,~~ Originating DePt~ Other: Finance: (if applicable) H:\AGENDAS 04-05\1-11-04-RE~lSEDEQ AOUATICS.DOC I , '!If ....., c c w w 0 0 :> :> w w $. ~ I-- - = 0 ~ - () ro- mu _0 0 ::J .:;: cš m. c CO ~ ~()O~æ 0 0 0 0 0 0"tJ c.()..c: ..... ~ ~ 0 ~ --()-~ ...... 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Q: "tJ .- ro Q) (.) !!l Z ~ W Q)c..c:.... 0 LL ~ "tJ::J__..c:o ::J .... :,j Q) E ~ 0 .g c. ~ () Eo c..c:= 0 Z w coo m ~ ro W Z ..J mUc.~cro 0 0 m .- 0 ::IE ~ (j) ¡::Q)Q)"tJ-"tJ =££"tJ:]() W 0.. 0 Q)__c.cm - W W :coororo::J 0 - a:: (J It) .- >- Q) U () ::J (J ~ c:n m~"tJ:¡:;..c:.c ::J m .... .- ro m a w c:n Q)omE::J"tJ ..J a:: 0 D.. ..¡ U .ffi' Q) c. 'S W o!S (J <C tit ~E£.9oo C) ::J-U ~ . ~ (J c.ro 0 ro >--0 .... 0 ë ..... ~ ~o-mcc I tn .- - "tJ .- 0 ro 10 ~ ::) ~ "tJ-Q)¡:: 0 ~ c ro ..c: .- m Q) a D.. :I: ro()uQ;-om W ..c:c.ro..c:Q)::J <t g. ~ I- ~ .£; ~ :it z a ::) z w ~ 0 0 a:: z ~ :E ~ ~ w z <C z :E z w ~ (.) w ~ :E :E a:: 0 w ¡:¡: <C (j) e: C) i= 9: D.. ~ ::) c 0 ::) w a ::) ::) a c c w m ., w , '(', '-;':;~:-' '" PAL PORTABLE AQUATIC LIFT The only aquatic liftthat is completely portable. The Pal can be set up anywhere along the pool deck and put away when not in use. The perfect solution for facilities with more than one pool. PAL Overall Height Base Height Base Length Base Diameter Total weight Clearance Overall Length Battery Life Lifting Capacity ~ . 73.5inches 23.5 inches 36 inches 27.5 inches 850 pounds 1.5" 81.5" w/chair 64" wlo chair 30 cycles (approx) 300 pounds AQUATIC LIFTING SYSTEMS PARTE Ql'.SCRIPTION P AL- \ 000 PAL Portable Aquatic Lift P/\L-HL PAL- Hi-LLJ SP-S()OO Spla:;h' Aquatic Lift SP-HD Spla:;h HD Lift ens lb:;, cap) ACCESSORIES ~ QES('RIPTI02{ 20n3-00 Arm Röt A:;scmbly 200...\-00 Lc~ E\.tct1:;ion A:;scmbly 200ì _gl) Leg Rest A:;:;cmbly 2()OS-OO Spincboaru Attachment 1000-2 \ Battcry sons-OO Spla:;h! CauJic SOFTGOODS PARTJ:t ºES(,RIPT\O~ 2000-00 SHlbllity Vöt IOOO-2b Scat ßdt A:;sembly Full ('Dver for PAL ~ SPLASH! AQUATIC LIFT A deck mounted aquatic lift that can be used with existing sleeves. The unique design ofthe Splash! keeps all swimming lanes clear when the unit is in place. The Splash! is also perfectly suited for residential pools. SPLASH! Overall Length HeightAbove Deck Base Diameter TotalWeight power Battery Life Lifting Capacity 81 inches 75 inches 18inches 140 pounds 24vDC 30 cycles (approx.) 300 pounds 375 pounds- Splash \ HD Additional 50 Inches Of Ann Extension Optional Ann And FootRest AIIWeatherCovers Available - . í ) UJ 0:: Wan zg ON - I UJ~ UJo -0 :EN :EQ: O~ UW ~~ z~ ::;)0 OUJ uU: U-Q: 00 cu.. Q:t- ~UJ OW m:) ~g zO:: :)t- OZ OW W:E _0.. 0- :):) ....g t-= UJ 00 ww (1)(1) 55 ww ~~ ,...- - -- ,I , IIIIII 00 .!.~ '. -- ¡:::: (I) ... (1)0 8~ ~- z o ¡: -en Ow ~~ >< (1)(1) ww >-> ~- .. " 53,," o ' z ..'..'.... wC .,. 2~ 20 ..... O~ .' (.)~ ~~ '. ... Z w 2 w .' ~ ~ w ~ - . I' :it tL;w -~ ..J )( .. , w,...-. 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I .... 8 t! z :::» o (.) ~ - ð w œ: ... z w :E ø. 5 a w -' '-' AGENDA REQUEST ....., ITEM NO. c-4 DATE: Jan. 11,2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] INVESTMENT FOR THE FUTURE TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBMITTED BY (DEPT): CENTRAL SERVICES SUBJECT: CONTRACT CHANGE ORDER NO.1 TO CONTRACT NO. C04-02-091 HENNIS CONSTRUCTION COMPANY, INC. ILOUIS ELLIS MEMORIAL PARK CONCESSION/RESTROOM BUILDING RELEASE OF FINAL PAYMENT AND RETAINAGE BACKGROUND: SEE ATTACHED MEMORANDUM FUNDS AVAIL: 316-7240-562000-76011 (Buildings) 316-0000-205100-76011 (Accounts Receivable/Retainage) (Contracts Payable Retained%) PREVIOUS ACTION: The Board of County Commissioners approved Contract No. C04-02-091 on February 24th, 2004, between St. Lucie County and Hennis Construction Co., Inc. . RECOMMENDATION: Staff recommends the Board of County Commissioners approve Change Order No.1 to Contract No. C04-02-091/Hennis Contruction, to, increase the contract sum an additional $1,025.00 and contract time an additional seventy-two (72) days for a completion date of January 31, 2005, and authorize the Chair to sign the Contract Change Order. Staff further recommends the Board approve final payment and release of retainage (in the amount of $,l:4-;o;65~2:.'5'Ó . Hennis Construction for the Concession/Restroom project. MISSION ACTION: DC! APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent CE: ou Anderson County Administrator d Coordination/Signatures County Att~ney: ~ Mgt. & Budget: Originating De "__ ~ Other: Finance: (Check for Copy only, if APPlicable)~ ,_ _ I {£j¿'{ Purchasing Mgr.: Other: Eff. 1/97 H:\AGENDA\AGENDA-ll HENNIS CO-l.DOC '-" ...." MEMORANDUM DEPARTMENT OF CENTRAL SERVICES TO: BOARD OF COUNTY COMMISSIONERS FROM: Don McLam, Assistant Director DATE: January 11, 2005 SUBJECT: CONTRACT CHANGE ORDER NO.1 TO CONTRACT NO. C04-02-091 HENNIS CONSTRUCTION COMPANY, INC. ILOUIS ELLIS MEMORIAL PARK CONCESSION/RESTROOM BUILDING RELEASE OF FINAL PAYMENT AND RET AINAGE ****************************************************************************** BACKGROUND: On February 24th, 2004, the Board approved Contract No. C04-02-091 with Hennis Construction Company for the construction of the Hous Ellis Memorial Park Concession/Restroom Building. With construction well underway, the following changes are needed: . Upgrades to the soap dispensers (5) are needed at a cost of$186.00. . To comply with ADA requirements, additional areas to sidewalk are needed at a cost of $839.00. Total cost for these changes is $1,025.00 and staff is requesting approval to increase the contract sum an additional $1,025.00 and increase contract time an additional seventy-two (72) days for a completion date of January 31,2005. Once the Concession/Restroom building is complete and has been inspected and approved by the Project Manager, staff is requesting release of fmal payment and retainage (in the amount of $14,052.50) to Hennis Construction. RECOMMENDATION: Staff recommends the Board of County Commissioners approve Change Order No.1 to Contract No. C04-02-091/Hennis Contruction, to increase the contract sum an additional $1,025.00 and contract time an additional seventy-two (72) days for a completion date of January 31, 2005, and authorize the Chair to sign the Contract Change Order. Staff further recommends the Board approve final payment and release of retainage (in the amount of$14,052.50) to Hennis Construction for the Concession/Restroom project. - - , CHANGE ORDER ,ST. LUCIE COUNTY PROJECT: (name, address) Ilous Ellis ~emorial Park concession/Restroom Building J '-" "wi CHANGE OR,DER NUMBER: 41- , u1 .. ~.;. _ INITIATION DATE: -,,' , December 20,2004 TO (Contraçtor): Hennis Construction Co., Inc. 18500 Glades Cutoff Road Ft. PierGe, Fl. 34987 CONSULTANT'S PROJECT NO.: ST. LUCIE COUNTY CONTRACT NO: ' C04-02-091 CONTRACT DATE: .' You are di~ected to make the fO,I/owing '~ in, this Contract: (Additional shèetattached as Exhibit.A, 'es No) 1) Upgrades 1:0' five' (5) soap, dispensers. 2) Added areas to sid,ewal]t:s, ADA compliance. 3) Increa~e contract time sevënty-two (72)' days. February 24, 2004 -, ç . " . The original (Contract Sum) (~uaranteed Maximum Cast) was............ .......... '.... $13,9 500 00 Net change by previous authorized Change orders H. H H . . . . . H . . . . . . . . . . .. . . .. . . . . . .. $'_ ~.:;., , . the (Contract SUIJl) (Guaranteed Maximuni Cost) prior to this Change Order was ....... $139 500.00 The (Contract Sum) (Guarant~ed Maximum Cost) will be (increased) (dooroaGod or ' , 'eJ:¡anged), by this Change Order..... .. ~.... . . ..~........ .'.. ,.... .. .. ..... . ...... . . .... '. $ 1,025.00' The new (Contract Sum) (Guaranteed Maximum Cost) including this Changß Order wifl' be $140 525.00 The Contract Time w!"be (incre~~èd) (dooreaved) (tI},e;~aR§e;ðl by . ( 72) D'ayS' The Date of SubstantIal CompletIOn as of the dateofthls Change Order therefore IS: J ' 31' 200,5 ' anuary ., Funds Available: Account Number 316-7~40-56.2000-76011 .. By Agreed To: The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprIse the total,price and/or time adjustment dUe or owed the Contractor for the work or changes defined in this,Changè'Ordér:,By executing this Change Order, the Contractor acknowledg,es and' agre'es that the stipulated"price;andlor:time ' adjustments include the costs and delays for all work Gontained in the C'hange Order, inclùding cÖstsand'delays associated with the interruption of schedules, extehdedoverheads, delay, arid cumulative.impa.ctsonippfe-efféçtOn allothèr non-affected work under this Contract Signing of theChange Order constitutesfull'and nit:itùal'a-cCordarrc:1 satisfaction for the adjustment incontract price, or trm~ás a result of increases or decre~~"es in costs and,tirnEfOf performance caused di~ectJyandindi(ectlytrom theChange Order, sUbJect' to the current s¿op~ of the-entirewOrkas set forth in the Contract Documents. Acceptanceofth'i$w'aiver constitutes, an agreement between theCbu.nty,'snd Contractor that the Change Order represents an eq uitable adj ustment to the Contract, an dthat Contractorwilf waive a,/I rights to file aclaim on thisCf:1ange Order after it isproperly ex~cuted. All work perforr1)èdúnderthisChan'ge O'rder shall be performed in accordànce'withthe éontractsRecifications. Recommended: Approved: Central Services St. Lude County Department 23.00 Virginia Ave. "Ft,.Pierce, F] ¿ddress , () .'~~.\tÅ-'-\-c 1~~/o~ By Da~: Authorized: , St. LucieCounty: 2300VirginiaAve:, Ft. Pièrce, FL 34~82', Architect/Engineer Address Date ~ Hennis Construction Co.. Inc~ Contractor ¡ ~Mit:7;zn. Pie~e. /By " . Date, . F!Y Approved as to Form and Correctness' Date County Attorney' WHITF - VF",n()¡::¡ n()l nF",¡::¡()n _ 1=11\1111\1('1'> ~C¡::¡::P\I_ CIIC,......I-l^CI~I~ .. -' ,.J;' ...It .~ -.""",; CHANGE ORDER AlA DOCUMENT G701 ~ftl.IFR <&:> (X) ARCHITECT CONTRACTOR (X) PROJECT: I. Lewis Ellis Memorial Park CHANGE ORDER NO.1 DATE: 11/26/04 ARCHITECT'S PROJECT NO: 04-021 TO CONTRACTOR: Hennis Const.Co.,lnc. CONTRACT DATE: 3/4/04 . NOTICE TO PROCEED 6-22-04 CONTRACT FOR: Restrooms/consessions The Contract is changed as follows: 1. Up grade of (5) five soap dispensers. $ 186.00 2. Added areas to sidewalks $ 839.00 Not valid until signed by both the owner, Architect and Contractor Signature of the Contractor indicates his agreement herewith, including any adjustments in the contract sum or contract time. The original contract sum was $139,500.00 Net change by previously authorized change orders $ The contract sum prior to this change order was $ 139,500.00 The contract sum will be (increased) by this change order in the amount of $ 1,025.00 The new contract sum including this change order will be $140,525.00 The contract time will be (unchanged) The date of Substantial completion as of the date of this change order therefore is NOTE:This summary does not reflect changes in the contract sum, contract time or guaranteed Maximum price which have been authorized by construction change directive. Architect: Edlund. Dritenbas. Binkley 65 Royal Palm Pointe Vero Beach, FI. 32960 Contractor: Hennis Construction 18500 Glades Road Port St. Lucie, FI. 34987 Owner: St. Lucie County Central Services 2300 Virginia Av. Fort Pierce, FI. 34982 þc4L- By . ~ JLb ;?-6Jt)J Date 7 By Date .~ AGENDA REQU~ ITEM NO. CsA DATE: January 11, 2005 REGULAR [ I PUBLIC HEARING [ I CONSENT [Xl TO: Board of County Commissioners SUBMITTED BY (DEPT): Community Services ,~ ransit Manager SUB1ECT: Authorize the Chair to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment # 1 - Contract AN939. BACKGROUND: Although St. Lucie County Community Services received this grant for the purchase of one bus, Council on Aging is now able to purchase two buses with grant and match dollars. The grant is for $94,500 and the 10% match is $10,500 that has already been earmarked from the Transit MSTU. The amendment is required to allow for the purchase of the two buses. FUNDS AVAILABLE: The $10,500 match is earmarked in the Public Transit MSTU account (130-4910- 582015-400). PREVIOUS ACTION: In April of 2004, the BOCC authorized the Chair to sign the grant contract. RECOMMENDATION: Authorize the Chair to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment # 1 - Contract AN939. COMMISSION ACTION: œAPPROVED [J DENIED [] OTHER: Approved 4-0 Comm. Lewis Absent Dou as M. Anderson County Administrator Review and APpr~ County Attorney: _ Management & Budget: ~ Originating Dept: Other: Finance: (Check for Copy only, if applicable) Purchasing: _ Other: Effective: 5/96 j', '-' """" SAM AS Approp: SAMAS Obj.: Org Code: 088846 Fund: 750001 Function: 55 120000952 Contract No.: TDTF 035 AN939 FM/Job No(s): 41065618401 CSFA No. 55001 Vendor No.: F596-000-835-071 ======================================================== -------------------------------- -------------------------------- FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED RURAL AREA CAPITAL EQUIPMENT SUPPORT GRANT AMENDMENT #1 THIS AGREEMENT, made and entered into this day of , 20 , by and between the STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED, created pursuant to Chapter 427, F.S., hereinafter called the Commission and St. Lucie County Board of County Commissioners, 2300 Virginia Avenue, Fort Pierce, Florida 34982 hereinafter called the Grantee. WIT N E SSE T H: WHEREAS, the Commission and the Grantee heretofore on the April 21, 2004 entered into a Grant Agreement; and WHEREAS, the Commission desires to participate in all eligible items of development for this project as outlined in the attached Exhibit(s) A and B NOW, THEREFORE, THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Grant Agreement is to be amended and supplemented as follows: 1.00 Purpose of Agreement: The purpose of the agreement is not changed. 2.00 Accomplishment of the Proiect: The accomplishment of the project is not changed. 3.00 Proiect Cost: Project Cost is not changed. 4.00 Exhibits: Exhibit(s) A and B of said Agreement is (are) replaced by Amended Exhibit(s) A and B and which is (are) attached hereto and made a part hereof. EXCEPT as hereby modified, amended or changed, all other terms of the Agreement dated April 21, 2004 shall remain in full force and effect. Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 1 of 4 .. -. "" ..., F.M. NO. 41065618401 CONTRACT NO. AN939 AGREEMENT DATE IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. GRANTEE: St. Lucie County Board of County Commissioners COMMISSION FOR THE TRANSPORTATION DISADVANTAGED BY: BY: TITLE: TITLE: Executive Director (Commission Designee) ATTEST: ATTEST: NOTARY or TITLE NOTARY or TITLE DATE FUNDING APPROVED BY COMPTROLLER (SEE A TT ACHED ENCUMBRANCE FORM DEPARTMENT OF TRANSPORTATION) ",...,~ "'I"'~-.'. ',.1.._, , . ",~.-..~......,.~'t~.' . ~""'" ·'"·~-'<f':·:-'~,·~"""".,~,-· Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 2 of 4 '-' ...., FM/JOB NO(S). 41065618401 CONTRACT NO. AN939 AGREEMENT DATE EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES RURAL AREA CAPITALEQUWMENTSUPPORT GRANT This exhibit forms an integral part of that Grant Agreement, between the State of Florida, Commission for the Transportation Disadvantaged and St. Lucie County Board of County Commissioners. 2300 Virginia Avenue, Fort Pierce, Florida 34982 PROJECT LOCATION: St. Lucie County PROJECT DESCRIPTION: To purchase capital equipment so that transportation can be provided to the non-sponsored transportation disadvantaged in accordance with Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, the most current Commission policies and the Application and Policy Manual for the Rural Area Capital Equipment Support Grant as revised on March 24, 2004. Services shall be provided and equipment, including vehicles, will be utilized through a coordinated transportation system which has a Memorandum of Agreement in effect, as set forth in Chapter 427, Florida Statutes and Rule 41-2, Florida Administrative Code. Trips shall be purchased at the rates indicated in the approved service plan pursuant to Rule 41-2, Florida Administrative Code. Capital equipment will consist of: 1 - 22' Cut-away Bus 1 - 25' Cut-away Bus SPECIAL CONSIDERATIONS BY GRANTEE: 1. All project equipment or vehicles shall meet or exceed the applicable criteria set forth in the Florida Department of Transportation I s Guidelines for Acquiring Vehic1es on file with the Commission on July 1, 2000 or criteria set forth by any other federal, state, or local government agency. SPECIAL CONSIDERATIONS BY COMMISSION: Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 3 of 4 .......--. '-' ...., FM/JOB NO(S). 41065618401 CONTRACT NO. AN939 AGREEMENT DATE EXHIBIT "B" PROJECT BUDGET AND CASH FLOW RURAL AREA CAPITAL EQUIPMENT SUPPORT GRANT This exhibit forms an integral part of that certain Grant Agreement between the Florida Commission for the Transportation Disadvantaged and S1. Lucie County Board of County Commissioners. 2300 Virginia A venue. Fort Pierce. Florida 34982 I. PROJECT COST: Estimated Project Cost shall conform to those eligible Costs as indicated by Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, the most current Commission policies and the Application and Policy Manual for the Rural Area Capital Equipment Support Grant as revised on March 24,2004. Trips shall be purchased at the rates indicated in the approved service plan pursuant to Rule 41-2, Florida Administrative Code. 1 - 25' Cut Away Bus 1 - 22' Cut A way Busses $60,359.00 $44,641.00 TOTAL $105,000.00 II. SOURCE OF FUNDS: Commission for the Transportation Disadvantaged State Funds (no more than 90%) $94.500.00 Local Cash Funds $ 10.500.00 Total Project Cost $105.000.00 III. DISBURSEMENT SCHEDULE OF COMMISSION (State) FUNDS ( $ divided by 1000) Jul ,Aug Sep Oct Nov Dee Jan Feb Mar Apr May Jun FY 04/05 94.500 FY 05/06 Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 4 of 4 \ \--.. AGENDA REOU~ ITEM NO. CS8 DATE: January 11, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: Board of County Commissioners SUBMITTED BY (DEPTh Community Services JO~r~nager SUBJECT: Authorize the Chair to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment # 1 - Contract ANNOS. BACKGROUND: Although St. Lucie County Community Services received this grant for the purchase of one bus/ Council on Aging is now able to purchase two buses with grant and match dollars. The grant is for $117/000 and the 10% match is $13/000 that has already been earmarked from the Transit MSTU. The amendment is required to allow for the purchase of the two buses. FUNDS AVAILABLE: The $13/000 match is earmarked in the Public Transit MSTU account (130-4910- 582015-400). PREVIOUS ACTION: In July of 2004/ the BOCC authorized the Chair to sign the grant contract. RECOMMENDATION: Authorize the Chair to sign the Florida Commission for the Transportation Disadvantaged Rural Area Capital Equipment Support Grant Amendment # 1 - Contract ANNOS. COMMISSION ACTION: I APPROVED [] DENIED [] OTHER: Approved 4-0 Comm. Lewis Absent ~N-?~: Douglas M. Anderson County Administrator Review and A ro County Attorney: Management & Budget: ~nvb¡ Originating Dept: Other: Finance: (Check for Copy only/ if applicable) Purchasing: _ Other: Effective: 5/96 , . .'-' ~ SAMAS Approp: SAMAS Obj.: Org Code: 088846 Fund: 750001 Function: 55 12 00 00 952 Contract No.: TDTF 035 ANN08 FM/Job No(s): 41065618401 CSFA No. 55001 Vendor No.: F596-000-835-071 -------------------------------------------------------- -------------------------------------------------------- -------------------------------- -------------------------------- FLORIDA COMMISSION FOR THE TRANSPORT ATION DISADVANTAGED RURAL AREA CAPITAL EQUIPMENT SUPPORT GRANT AMENDMENT #1 THIS AGREEMENT, made and entered into this day of , 20 , by and between the STATE OF FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED, created pursuant to Chapter 427, F.S., hereinafter called the Commission and St. Lucie County Board of County Commissioners, 2300 Virginia Avenue, Fort Pierce, Florida 34982 hereinafter called the Grantee. WIT N E SSE T H: WHEREAS, the Commission and the Grantee heretofore on the July L 2004 entered into a Grant Agreement; and WHEREAS, the Commission desires to participate in all eligible items of development for this project as outlined in the attached Exhibit(s) A and B NOW, THEREFORE, THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Grant Agreement is to be amended and supplemented as follows: 1.00 Purpose of Agreement: The purpose of the agreement is not changed. 2.00 Accomplishment of the Proiect: The accomplishment of the project is not changed. 3.00 Proiect Cost: Project Cost is not changed. 4.00 Exhibits: Exhibit(s) A and B of said Agreement is (are) replaced by Amended Exhibit(s) A and B and which is (are) attached hereto and made a part hereof. EXCEPT as hereby modified, amended or changed, all other terms of the Agreement dated July 1, 2004 shall remain in full force and effect. Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 1 of 4 , ¡ '-' "'w1I F.M. NO. 41065618401 CONTRACT NO. ANN08 AGREEMENT DATE IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written. GRANTEE: St. Lucie County Board of County Commissioners COMMISSION FOR THE TRANSPORTATION DISADV ANT AGED BY: BY: TITLE: TITLE: Executive Director (Commission Desi~ee) ATTEST: ATTEST: NOTARY or TITLE NOTARY or TITLE DATE FUNDING APPROVED BY COMPTROLLER (SEE A TT ACHED ENCUMBRANCE FORM DEPARTMENT OF TRANSPORTATION) Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 2 of 4 '-" ....., FM/JOB NO(S). 41065618401 CONTRACT NO. ANN08 AGREEMENT DATE EXHIBIT "A" PROJECT DESCRIPTION AND RESPONSIBILITIES RURAL AREA CAPITAL EQUIPMENT SUPPORT GRANT This exhibit forms an integral part of that Grant Agreement, between the State of Florida, Commission for the Transportation Disadvantaged and St. Lucie County Board of County Commissioners, 2300 Virginia A venue, Fort Pierce, Florida 34982 PROJECT LOCATION: St. Lucie County PROJECT DESCRIPTION: To purchase capital equipment so that transportation can be provided to the non-sponsored transportation disadvantaged in accordance with Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, the most current Commission policies and the Application and Policy Manual for the Rural Area Capital Equipment Support Grant as revised on March 24, 2004. Services shall be provided and equipment, including vehicles, will be utilized through a coordinated transportation system which has a Memorandum of Agreement in effect, as set forth in Chapter 427, Florida Statutes and Rule 41-2, Florida Administrative Code. Trips shall be purchased at the rates indicated in the approved service plan pursuant to Rule 41-2, Florida Administrative Code. Capital equipment will consist of: 1 - 22' Cut Away Bus 2 - 25' Cut A way Busses SPECIAL CONSIDERATIONS BY GRANTEE: 1. All project equipment or vehicles shall meet or exceed the applicable criteria set forth in the Florida Department of Transportation's Guidelines for Acquiring Vehicles on file with the Commission on July 1, 2000 or criteria set forth by any other federal, state, or local government agency. SPECIAL CONSIDERATIONS BY COMMISSION: Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 3 of 4 '-' ...., FM/JOB NO(S). 41065618401 CONTRACT NO. ANN08 AGREEMENT DATE EXHIBIT "B" PROJECT BUDGET AND CASH FLOW RURAL AREA CAPITAL EQUIPMENT SUPPORT GRANT This exhibit forms an integral part of that certain Grant Agreement between the Florida Commission for the Transportation Disadvantaged and St. Lucie County Board of County Commissioners, 2300 Virginia A venue, Fort Pierce, Florida 34982 I. PROJECT COST: Estimated Project Cost shall conform to those eligible Costs as indicated by Chapter 427, Florida Statutes, Rule 41-2, Florida Administrative Code, the most current Commission policies and the Application and Policy Manual for the Rural Area Capital Equipment Support Grant as revised on March 24, 2004. Trips shall be purchased at the rates indicated in the approved service plan pursuant to Rule 41-2, Florida Administrative Code. 2 - 25' Cut Away Busses 1 - 22' Cut Away Bus $120,718.00 $ 9,282.00 TOTAL $130,000.00 II. SOURCE OF FUNDS: Commission for the Transportation Disadvantaged State Funds (no more than 90%) $117,000.00 Local Cash Funds $ 13,000.00 Total Project Cost $130.000.00 m. DISBURSEMENT SCHEDULE OF COMMISSION (State) FUNDS ( $ divided by 1000) Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FY 04/05 117.000 FY 05/06 Rural Area Capital Equipment Support Grant 2003/2004 Form Rev. 06/12/03 Page 4 of 4 - 'wi ITEM NO. 6A DATE: 1f11f05 AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: ( X ) TO: BOARD OF COUNTY COMMISSIONERS ~E¡E3t Dennis Grim Code Compliance Manager SUBMITTED BY (DEPT): PUBLIC WORKS - CODE SUBJECT: Request for 8 new positions to be added to the Code Compliance Division BACKGROUND: The request for these position stems from the growth within St. Lucie County. The growth began before the Hurricane from this past year. However the hurricane has added an overwhelming burden on the department and will continue at least for the next 3 years. Added to the continuing growth and demand for services it is necessary at this time to add these positions and internally restructure the department to make it more streamline and efficient. FUNDS AVAILABLE: Enterprise fund 491-2415-512000-200. PREVIOUS ACTION: NfA RECOMMENDATION: Staff recommends that the BOCC approve these positions, position numbers, 05-071 through 05-078, and Budget Amendment # 05-116 in order to provide services for the immediate need, and to meet the continuing growth in St Lucie County. COMMISSION ACTION: . APPROVED 0 DENIED o OTHER: Approved 4-0 Comm. Lewis Absent D g sAnderson County Administrator Review and Approvals \\1\- r County Attorney: Parks & Recreation: Other~~. ~___ 181 Purchasing: Environmental lands: 181 Management and Budget. 181 Finance: Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (561) 462-1777 or TDD (561) 462-1428 at least forty-eight (48) hours prior to the meeting. '-' .....,¡ PUBLIC WORKS DEPARTMENT ADMINISTRATION MEMORANDUM TO: Board of County Commissioners FROM: Dennis M. Grim, Code Compliance Manager DATE: 12f28f04 RE: Position Requests for Code Compliance Division ************************************************************************************************************ BACKGROUND: The request for these positions stem from the growth within St. Lucie County. The growth began before the hurricanes from this past year; however the hurricanes have added an overwhelming burden on the permitting department and will continue for at least the next 3 years. Added to the continuing growth and demand for services it is necessary at this time to add these positions and internally restructure the department to make it more streamline and efficient. The following 8 positions are requested. 1- Fiscal Coordinator: This position is crucial to the extensive growth of the department and large flow of money that processed through the department and distributed throughout other county departments and constitutional offices such as: Sheriffs Department Road and Bridge SCl School District Fire & EMS Services Storm water Solid Waste Collection Libraries Parks Contractor Licensing Along with setting up and maintaining budgetary accounts for operating and capital budgets. Peñorms complex booking and accounting functions, conducts pre-audit review of the records by examining, verifying and reviewing accounts, invoices, bills, purchase orders. This position is also is responsible for preparing requisitions, purchase orders, and invoices for payment, prepares monthly, quarterly, and annual reports. 1- Zoning Supervisor: This position will allow the Zoning department to separate the supervision from the permitting department. However, Zoning will still remain a part of the "One stop" permitting process. 3 - Building Tech II: These positions will support the permitting, plans examining, and inspections departments. '-""wi 1-Contractor Licensing Investigator. With the restructuring and separating Contractor Licensing (Enterprise Fund) from Code Enforcement (General Fund) it is necessary to add an additional investigator to process and prosecute case for un- licensed contractors and un-permitted cases. 2- Plans Examiner I Structural Inspector: This position will allow the division to provide serves where they are need at a particular time, in order to meet the additional demand for services. RECOMMENDATION: Staff recommends that the BOCC approve these positions in order to provide services for the immediate need, and to meet the continuing growth in St Lucie County. '-' '...., BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: Public Works/Building & Zoning PREPARED DATE: 12/30/2004 AGENDA DATE: 1/11/2005 TO: 491-2415-512000-200 Salaries FROM: 491-9910-599300-800 Reserves $388,358 REASON FOR BUDGET AMENDMENT: Ei ht new ositions to be added to the Code Com liance Division and internal! restructure the de artment to make it more streamline and efficient. CONTINGENCY BALANCE: THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: n/a nla nla BA05·116 en a: W zit) 00 _0 enN en~ -0 :Eo :EN Oa: 0« >W ....> Z..J :J« 0° O~ L1.L1. Oa: cO a:L1. «.... Oen m~ >0 ....W Za: :JZ 00 O_ W!:: -en °0 30.. ....= en ..c. u "C ::J 0) en en en en 0) 0) .2 u- 0- .... 0 c.- _ ctI ctI e: ..c. .Q - - >-2 0):;= e: en o e: E 8 -"C o e: 3: ctI o en - - 0) e: 0)0) .... 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Z :J o o o <C JOB CODE 577 '-' PAY GRADE 16 SALARY: $29,865.06 - $45,911.63 FISCAL COORDINATOR ""'" MAJOR FUNCTION: This is advance level technical work in specialized accounting work in compiling, maintaining and verifying diverse statistical, fiscal and bookkeeping records and accounts related to grants, public agency operating and capital budgets. KNOWLEDGE, ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL JOB FUNCTIONS OF THE POSITION: Knowledge: Though knowledge of accounting and expenditure control systems. Requires a good working knowledge of County budget and purchasing policies and procedures. Also requires a good working knowledge of computer spreadsheet and word processing programs, as applied to the accounting system. Abilities: Able to communicate and establish effective working relationships with co-workers, departmental staff, superiors and general public, both verbally and in writing. Ability to interpret and comply with complex grant procedural and regulatory requirements. Ability to maintain accurate accounts and to plan, organize and prepare complex analysis, reports and financial documents in a timely manner. Ability to establish effective and informative reporting formats of standard accounts. Ability to exercise independent judgement in solving most problems that arise with limited supervisor input. Must be familiar with PC computers with experience in Corel Spreadsheet and Word Processing programs. ESSENTIAL JOB FUNCTION: Sets up and maintains financial and budgetary accounts relating to the administration of grants, agency operating and capital budgets; enters data related to financial and budget accounts; obtains data and prepares reports on budget and financial matters as assigned; processes transactions related to financial and budgetary accounts; assists in preparation, review and implementation of grant, agency operating and capital budgets. Performs complex bookkeeping and accounting functions with some supervision and instruction. Conducts pre-audit review of the records by examining, verifying and reviewing accounts, invoices, bills, purchase orders and work orders. Assures each item covered in the pre-audit is properly coded for payment for various accounts and budget line items. Prepares requisitions, purchase orders and invoices for payment, opens confidential budget mail, verifies amounts due vendors, rectifies receipts with invoices, assures proper payment amount is due and is paid in a timely manner. Maintains cash receipts, petty cash and statements. Responsible to post revenues as well as receivable in the correct budget account code for future reporting. Must keep accounts, including control and subsidiary ledgers, that cover varied financial transactions. Must keep --------account of work order labor reports. Responsible for the preparations of the budgets and ptodúce's blidget reports, analysis and evaluation of deviations from budget line expenditures. Prepares and maintains capital project status reports. Attends meetings with other departments and justifies all records and ledgers entries for accuracy. Performs other related work as required. ESSENTIAL PHYSICAL SKILLS: Use of both hands and fingers with dexterity. Good hand/eye coordination. Very frequent use of good near vision, good hearing. Must be able to sit for extended periods. Occasional walking and frequent standing. Ability to lift occasionally 30 pounds. ENVIRONMENTAL CONDITION REQUIREMENTS: Constant work inside and air conditioned office in a sedentary posture. WORK HAZARDS: Possible vision dysfunction due to heavy computer work. EDUCATION: Must have a high school diploma with some post high school advanced course in modern accounting practices supplemented by courses in typing and computers. EXPERIENCE: Four (4) years of progressive and responsible experience in the accounting and financial field with at least one (1) year of which must be maintaining a double entry accounting system is preferred. A comparable amount of training and experience may be substituted for the minimum qualifications. LICENSE, CERTIFICATION OR REGISTRATION: Must also possess a valid Florida driver's license. I Union Non-Union " I Exempt" Non-Exempt -- c: a> E 1:: co U) a. a> ~ "'C 0 0) 0 W C\I c: I 0 Z Lt) :¡::; 0 0 :t:: 0 0 E C\I 0 .... or- - a> 1.0 U) N I I a. 1.0 U) 'II:t a> or- "'" - 0 ..c: C\I ::æ: - I 0 E or- (J') ::æ:N 0 "'" .... O~ - - o<c c: I- 0 Z >W '00 :;:) 1-> .~ 0 a> en 0 Z..J a.(/) 0 :J<C :J a> <C (/) () 0° a> e osa caa. .... 0) LLLL co c: a..- O~ a> .:E (/) E cO o .... - a> ~LL -a. c: _ <cI- a> - E g. 0U) 1::- mW CO (/) a. a> :J a> c: >0 "'Co I-W 0)= c: a> Z~ . - ..c: c:- =»Z o- N 0 00 a> 1:: 0_ ..c: CO -a. wI:: 3: CO -U) o c: °0 CO "(ij 30.. = E 3: ~ . c:= I- o:¡::; U) :¡::; (/) C\I '00 .... I"- o a> 0 a.> I 1.0 (/) a> 0 .- 3: en ..c: 0 0 I-..c: a.. - 0 w a: z 0 ¡:: Ci) 0 c. '-' ,..., JOB CODE: 616 PAY GRADE: 18 SALARY: $33,828.50 - $54,309.84 ZONING SUPERVISOR MAJOR FUNCTION: Responsible supervisory position for the Permitting/Zoning Services Section, Code Compliance Division, Department of Public Works. Position reports to the Code Compliance Manager. KNOWLEDGE, ABILITIES AND SKILLS NEEDED IN ORDER TO PERFORM THE ESSENTIAL JOB FUNCTIONS: Knowledge: Understanding of the basic principals of urban planning and zoning administration. Knowledge of the County's Land Development Regulations, familiarity with the procedures necessary for contractor licensing and the Standard Building Code. Demonstrated office and personnel management skills are required. Knowledge of automated permitting and data management systems is preferred. Abilities: Must be able to deal effectively with the public and present opinions both written and orally in clear and concise fashion. Must be able to maintain effective relationships with members of the Section, Division, Department and other Departments and Agencies. ESSENTIAL JOB FUNCTION: Organizes and directs the activities of the Zoning Services Section. The Section is responsible for the acceptance and processing of all building and construction permit applications and for the dissemination of zoning and building development information as well as the clerical administration of the St. Lucie County Land Development Code. Position supervises and directs the operation of the Zoning Section staff. ESSENTIAL PHYSICAL SKILLS: Use of both hands and fingers with dexterity. Good hand/eye coordination. Very frequent use of good near vision, good hearing. Occasional walking and frequent standing. Ability to lift 30 pounds occasionally. EDUCATION: Graduate degree in Planning, Public Administration, Business, Construction Management or related field. Three years of progressively responsible experience in zoning administration or code interpretation. EXPERIENCE: A comparable amount of training or experience may be substituted for the minimum qualifications. LICENSE, CERTIFICATION OR REGISTRATION: Florida Driver's License may be req u ired. I Union Non-Union II I Exempt II Non-Exempt en a: W ZLn 00 _0 enN en~ -0 :Eo :EN 00: 0<C >W 1-> Z..J :)<C 00 o~ LLLL 00: cO o:LL <c1- Oen mW >:) 1-0 ZW :)0: OZ 02 w!:: -en 00 30- ~ en - ... 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"0 "0 .- -ctS«"O en c: ,£ ~ f!? ctS ..c: ctS ctS (I) :!::: ..c: Q) c: 3: (I) >-.Q ..c: Q) C") :!::: ~æx~ oUQ)Q. ~ .¡:: c: Q) 0):; Q) (I) Q)..c:..c:Q) ..c: -..c: -Q)~- E=,E"O o~Q)"O -= Q) ~ ctS (I) > c: 0 E~:¡::; Q) 0 c: E _ _ 0 (I)-U:¡:: c: ....-= (I) . o ctS 'S; .- - :¡:: Q) > = ð5 '00 >-"0 _ .- oêi)C:ctS.g Q. ctS ctS ~- Q) Q. E ctS Q) (I) (I) Q) (1)"0 Q) .- E (I) c: ..c:=_Q)ctS - ~ U Q) ~ E ctS Q) c: o 0 Q. c: .- ::-=Q)(I)E (I) "0 .- ctS Q)~O);!:::Q) 5- c: .£ (I) .þ Q)ctS=~(I) ~ .g ·E- 'S Q) Q) ~ t:.. ~ ..c: :; Q5 Q) 0E I- ..c: Q. (I) o o C\ I o o o C\ T""" II) I II) T""" -.:t C\ I T""" 0') -.:t :i¡; I- Z ~ o o o c( II) "- o I II) o CJ) o a. :i¡; o w a: z o ¡:: Cñ o Co '-" ...", JOB CODE: 788 PAY GRADE: 12 SALARY: $11.65 - $17.74 BUILDING TECHNICIAN II MAJOR FUNCTION: Professional building and zoning position with the Permitting/Zoning Services Section, Contractor Licensing, and Building Inspections of the Division of Code Compliance, Department of Public Works. Work includes limited supervision and training of junior staff. Work involves considerable initiative and independent performance and substantial contact and coordination with other department divisions and general public. The incumbent is responsible to and serves under the supervision of the Permit Supervisor. KNOWLEDGE, ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL JOB FUNCTIONS OF THE POSITION: Knowledge: Working knowledge and understanding of the County's Land Development Code and Building Code required and knowledge of the Florida Statutes in regards to building construction. Familiarity with administrative and enforcement process and with automated date management systems preferred. Abilities: Ability to read and interpret building and development plans, specifications and legal documents and identify inconsistencies with the requirements of applicable regulations. Ability to read maps, aerial photographs, engineering scales, flood zone information and other related graphic aids. Ability to establish and maintain effective working relationships with the public and fellow employees. Must be able to deal effectively with the public and present opinions both written and orally in a clear and concise manner. ESSENTIAL JOB FUNCTION: Coordinates the review and processing of all building permit applications for development activities. Provides supervisor review for all construction plans for compliance with the provisions of the County's Land Development Code and for site plan consistency. Review zoning compliance applications for consistency with the provisions of the County's Land Development Code. Assist the public in the understanding of zoning standards and building regulations. Coordinates plan review with the other sections and divisions in this department with the provisions of the County's Land Development Code. Assist with processing of liquor license applications. Performs necessary training of staff in the permitting section related to the review and analysis of building permits, construction plans, and inspections. Reviews and processes flood zone requests. Performs related work as requested or assigned. ESSENTIAL PHYSICAL SKILLS: Use of both hands and fingers with dexterity. Good hand/eye coordination. Very frequent use of good near vision, good hearing. Occasional walking and frequent standing. Ability to occasionally lift 30 pounds. EDUCATION: High school diploma, or possession of equivalent degree and Permit Technician Certification. Must have the ability to use computer and automated data entry equipment. A comparable amount of training or experience may be substituted for the minimum qualifications EXPERIENCE: Five years of experience in a building permit office. LICENSE, CERTIFICATION OR REGISTRATION: Must have a valid Florida Driver's License and maintain a good driving record. 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Q) ...".- Q) 5- c: . £ (/)Q) -= Q)ct!:t:: (/) ~ .2 'E .~ Q) Q) t: ~ ~ 0 ~::JQ)Q)E I- ~ c. (/) o o C\ , o o o C\ ,.... U") , U") ,.... "<t C\ , ,.... C» "<t ,¡¡; .... Z ::J o o o <C CD 'o.. o I U") o CJ) o a.. ,¡¡; " w a: z o ~ Cñ o c. '-' ..",,; JOB CODE 740 PAY GRADE 16 SALARY: $14.36 - $22.07 BUILDING INSPECTOR MAJOR FUNCTION: Inspect construction to insure compliance with codes and ordinances. KNOWLEDGE, ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL JOB FUNCTIONS OF THE POSITION: Knowledge: Must be knowledgeable of codes and ordinances relating to the construction and repair of commercial and residential buildings. Abilities: Must have the ability to read and interpret plans and specifications and compare them with construction in progress. Must be able to prepare reports and maintain accurate records. Must be able to establish and maintain an effective working relationship with contractors and the general public. ESSENTIAL JOB FUNCTIONS: See attached Electrical, Plumbing, Mechanical and Structural addendum. ESSENTIAL PHYSICAL SKILLS: Requires good near and far vision, hearing and the ability to climb ladders, stairs and walk on uneven surfaces. Needs good hand-eye coordination. Ability to lift 40 Ibs to height of 7 feet. ENVIRONMENTAL CONDITION REQUIREMENTS: Mostly outside work, under all weather conditions. WORK HAZARDS: Driving in heavy traffic, in all types of weather conditions. Construction industry dangers of falling objects and hard hat area restrictions. Danger of falling from uneven surfaces. Construction site dangers of exposed wiring and of falling from buildings while conducting inspections. Exposed to natural hazard, such as insect and animal bites, as well as severe weather and climate. SAFETY EQUIPMENT USED OR NEEDED: Hard hats will be provided. EDUCATION: Graduation from high school or possession of an acceptable equivalency diploma. EXPERIENCE: Five (5) years responsible experience. A comparable amount of training or experience may be substituted for the minimum qualifications. LICENSE, CERTIFICATION OR REGISTRATION: A valid Florida driver's license. Good driving record. A Provisional License must be obtained from the State of Florida within thirty (30) days of employment. A Standard License from the State of Florida is required within two (2) years of employment. en 0: W zit) 00 _0 enN en~ -0 ::Eo ::EN 00: 0<C >W 1-> Z..J :)<C 0° O~ LLLL 00: cO o:LL <c1- Oen m~ >0 I-W Zo: :)Z 00 O_ W!:: -en °0 3a. t-= en - .... .- 0) 0 0) .c -~ - 'OctS ~ æ E .8 E.9 0)0)0)- ..c.c'OC: c:- 0) ctSc:-gE O>°ctSt:: ~C:.cctS .c~~ar ~""o'O s :J .... o ..c 0> 0) .... .c 0>0>0>- 0) .~ .~ 0) .cE:J:; --c:_ 0) :¡::; () ..cC::J ~~O~ c: 0) () (I) :J > 0) ~ 00£>. üc:o= 0) ctS _ ctS .- c: (),o'O.... :J 0) 0) 0) ...J'O'O'E . 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KNOWLEDGE, ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL JOB FUNCTIONS OF THE POSITION: Knowledge: Knowledge of all types of building construction materials and methods, and of stages in construction when possible violations and defects may most easily be observed and corrected. Knowledge of building standards and codes and related laws and ordinances. Abilities: Ability to detect structural and other faults and to appraise for quality of construction and physical depreciation. Ability to read and interpret plans, specifications and blueprints quickly and accurately, and to compare them with construction in process. Ability to consult with building owners, contractors and the public and to effect satisfactory working relationships. The ability to go into the field when necessary, to make determinations or inspections. ESSENTIAL JOB FUNCTIONS: Reviews plans and specifications for new construction and makes recommendations regarding structural details and specifications. Answers inquires concerning building code requirements. Makes field inspections as necessary for clarification. Performs related work as requested or assigned. ESSENTIAL PHYSICAL SKILLS: Requires good near and far vision, hearing and balance. Required to climb ladders, stairs and walk on uneven surfaces during inspections. Good handfeye coordination. WORK HAZARDS: Driving in heavy traffic, in all types of weather conditions. Construction industry dangers of falling objects and hard hat restrictions. Danger of falling from uneven surfaces. SAFETY EQUIPMENT USED OR NEEDED: Hard hats (furnished by the contractor on most large projects). EDUCATION: Graduation from high school or possession of an acceptable equivalency diploma. EXPERIENCE: Seven (7) years responsible experience as a construction superintendent, architect or inspector. A comparable amount of training or experience may be substituted for the minimum qualifications. LICENSE, CERTIFICATION OR REGISTRATION: A valid Florida driver's license. Good driving record. BOAF or SBCCI certified, preferred. Non-Union II I Exempt Non-Exempt II I Union en a: w zLt) 00 _0 enN en~ -0 :Eo :EN Oa: 0« >w 1-> Z..J =»« 0° O~ LLLL Oa: cO a:LL «I- Oen m~ >0 I-W Za: =»Z 00 0_ Wt:: -en °0 3D. ...= en - ..... .- Q) 0 Q) J: -..::.::: - "'C ~ ~ æ E .E EO Q)Q)Q):: .cJ:"'Cc c- Q) ~c-gE C)o~t:: ~cJ:~ Q) ~ c.. J:"'CsQ) ~""'0"'C S :J ..... 0.0 C)Q) ..... J: C)C)C)- Q) .~ .~ ~ J:E:J:J I--C- Q) :¡::; U .J:C:J ~~o.þ C Q) U Cf) :J > Q) ~ 00£>- üco= Q)~-~ .- C u"'C"'C..... :J Q) Q) Q) ...J"'C"'C"E . "'C "'C .- -~«"'C (fJ C C Q) en ~ .- > ..... J:~~Cf) .-::: J: Q) C 3: Cf) >-.2 J: Q) ('I') .-::: ~æx~ o U Q) c.. ......=cQ) C):5Q)Cf) Q) J: J: Q) J: -J: -Q).....- E£.E"'C 0.....Q)"'C ..... Q) ~ - > :J Cf) C 0 E~:¡::;; Q) 0 C E _,..0 Cf).....U:¡::; C~-=Cf) . o ~ '§ .- "E :¡::; Q) £ Q) '(i.j >-"'C _ .- o êi5 C ~ .2 c..~ ~ ~= Q) c.."E ~ Q) ~ .~ Q)E ~ -g J:J: Q)~ --t::u ..... E ~ Q) ~ o 0 c.. C .- ::~Q)Cf)E Cf) "'C .- Q)Cf)~_~ Q) '<oJ,.- Q) 5- C .~ Cf) .þ Q)~::::Q)Cf) ..... .2 'E .2 Q) Q) t: ..... ~ 0 J::JQ)Q)E I- J: c.. Cf) o o C\ , o o o C\ .... L!) I L!) .... "<t C\ , .... 0) "<t :#; t- Z ::) o o o <t <X) I"- o , L!) o en o a.. :#; a w D: Z o ¡:: Cñ o c. '-' 'wi JOB CODE 602 PAY GRADE 13 SALARY: $12.13 - $18.49 LICENSING INVESTIGATOR MAJOR FUNCTION: Technical work of a specialized nature in responding to unlicensed contractors working in the county, performing zoning compliances on new businesses, insuring the issuance of building permits and to insure compliance with County codes and regulations. KNOWLEDGE, ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL JOB FUNCTIONS OF THE POSITION: Knowledge: Thorough knowledge of County zoning, Code and Compiled Laws, Land Development Code, SBCCI Building Code, and Contractor Licensing, as well as enforcement procedures. Abilities: Ability to read and interpret building and development plans and specifications and legal documents relative to the provisions of the regulations being administered and to identify deviations from the requirements and regulations. Ability to express ideas clearly and concisely orally and in writing to assist in the research and assembly of data required for use of special studies and reports. Ability to meet and work with the general public and explain and enforce regulations firmly, tactfully, and impartially. Ability to read metric maps, aerial photographs, engineering scales and other related graphic aids. Essential Job Function: Participates in the work of supplying zoning and information and issuing occupancy, use permits, and zoning compliances to the public. Checks, approves and enforces zoning applications for building, moving, altering, demolishing, and repairing of existing structures. Assist in finding solutions to complex problems which arise in connection with the building and zoning code. Reviews and Enforces complaints regarding possible violations of the Building, County, Coding and Contractor Licensing Codes. Conducts field investigations to determine the nature and extent of violations. Work with the States Workers Compensation Investigator. Presents cases to the Code Enforcement Board and testifies when necessary. Performs related work as requested or assigned. ESSENTIAL PHYSICAL SKILLS: Constant walking, standing, and use of both hands. Ability to negotiate ladders, rough terrain and various types of construction equipment as may be found on a construction site. Ability to lift and retrieve files (40 Ibs) to heights of 7 feet as may be required for storage and retrieval. Good hand/eye coordination and near and far vision, good hearing. ENVIRONMENTAL CONDITION REQUIREMENTS: Working outside approximately 50% of time during course of the business day. WORK HAZARDS: May work in areas where exposed to constructian equipment, falling objects or natural hazards such as insect or animal bites. May also be exposed to severe weather conditions. SAFETY EQUIPMENT USED OR NEEDED: Occasional use of hard hat may be required. EDUCATION: Minimum of high school diploma. EXPERIENCE: Five (5) years experience in business office procedures and practices, experience in investigative field is preferred. Knowledge of construction and SBCCI Building Codes preferred. LICENSE, CERTIFICATION OR REGISTRATION: Valid Florida Operator's License required. Good Driving record. FAC.E. Levell Certification required within a year. I Union Non-Union ~ I Exempt Non-Exempt ~ , . ,f ~1-w ~ 'wi Agenda Request Item Number Date: c.(, B 01/11/05 Consent Regular Public Hearing Le . [ ] [X] [ ] [ ] Quasi-JD [ To: Submitted By: Board of County Commissioners Public Works SUBJECT: Request of Robert Tierney through agent Randy Mosby for an exemption from the requirements of Section 11.02.09(A)(5), St. Lucie County Land Development Code, to prepare an Environmental Impact Report for the project to be known as First Replat of Jana Park SID - Minor Site Plan/Preliminary Plat. BACKGROUND: The developer of Jana Park Subdivision, proposed to be located on 24.43 acres of land on the south side of Orange Avenue, is requesting that the Board grant relief from the requirements of Section 11.02.09(A)(5) of the St. Lucie County Land Development Code. Section 11.02.09(A)(5)(d) requires that all site plans in excess of 10 acres in size, include as a part of the site plan review process, an Environmental Impact Report (EIR). The purpose of the EIR is to assess the impacts of the proposed development upon the existing natural environmental conditions. The Board of County Commissioners may grant relief from the requirements for the filing of this report upon the demonstration by the developer that the information being foregone by such relief is not needed in order to determine the impacts of the proposed development upon the existing natural environment. The proposed Jana ark Subdivision is located on existing pasture land. There are no significant environmental features on the subject property. FUNDS AVAILABLE: N/A PREVIOUS ACTION: None RECOMMENDATION: Staff recommends that this request for an exemption from the requirements of Section 11.02.09(A)(5) be approved and that no environmental impact report be required for this project. COMMISSION ACTION: [)[] APPROVED D DENIED c=J OTHER Approved 4-0 Comm. Lewis Absent RRENCE: County Attorney Public Works Director.: Finance: T Coordination! Signatures .... Mgt. & Budget: p ~' Community Development: ~ y c:- / Purchasing: Other: '-" "wi Commission Review: January 11, 2005 PUBLIC WORKS DEPARTMENT Environmental Resources Division MEMORANDUM TO: County Commission FROM: Environmental Resources Manager DATE: January 7,2005 SUBJECT: Request of Robert Tierney through agent Randy Mosby for an exemption from the requirements of Section 11.02.09(A)(5), St. Lucie County Land Development Code, to prepare an Environmental Impact Report for the project to be known as First Replat of Jana Park SID - Minor Site Plan/Preliminary Plat. The developer of Jana Park Subdivision, proposed to be located on 24.43 acres of land on the south side of Orange Avenue, is requesting that the Board grant relief from the requirements of Section 11.02.09(A)(5) of the St. Lucie County Land Development Code. Section 11.02.09(A)(5)(d) requires that all site plans in excess of 10 acres in size, include as a part of the site plan review process, an Environmental Impact Report (EIR). The purpose of the EIR is to assess the impacts of the proposed development upon the existing natural environmental conditions. The Board of County Commissioners may grant relief from the requirements for the filing of this report upon the demonstration by the developer that the information being foregone by such relief is not needed in order to determine the impacts of the proposed development upon the existing natural environment. The proposed Jana ark Subdivision is located on existing pasture land. There are no significant environmental features on the subject property. Staff recommends that this request for an exemption from the requirements of Section 11.02.09(A)(5) be approved and that no environmental impact report be required for this project. SUBfTTED: . \jfjjJjj[hCl6tØftrò Vanessa Bessey Environmental Resources Manager cc: Doug Anderson, County Administrator Dan Mcintyre, County Attorney Ray Wazny, Assistant County Administrator Randy Mosby, Mosby and Associates File '-' ~ .' ,- .,-~.." .',-~ -._,'._-,,', '-0 " ,,_> . ," <,.,," '. - ITEM NO. C-6c DATE: January 11, 2005 !'C"":"I2'll""'J"'£!\I¡IE;.' ~,.'" '.,H,j; ~..j~I~ee.~e ~~,~ COUNTY ,~.L_ FLORIDA'~ AGENDA REQUEST '.'- ...,-'. ~~-'.- ",' '"'-"'- " .. -,.....'. . REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] SUBMITTED BY (DEPT.): ROAD & BRIDGE DIVISION (4110) TO: BOARD OF COUNTY COMMISSIONERS SUBJECT: Acceptance of Prima Vista Boulevard Extension and Release of Maintenance Bond BACKGROUND: As part of the approval for the construction of the Prima Vista Crossings Shopping Center at the intersection of U. S. 1 and Prima Vista Boulevard, the applicant was required to extend Prima Vista Boulevard to the east. At this time, the one year and 30 day maintenance period is complete and the applicant is requesting Acceptance of the improvements by the County and release of the Maintenance Bond. The County Engineer has inspected the improvements and at this time is recommending acceptance by the Board for the extension of Prima Vista Boulevard. FUNDS AVAILABLE: NfA PREVIOUS ACTION: Conditional Acceptance of the Construction on November 25, 2004, Agenda Item C-6b RECOMMENDATION: Staff recommends that the Board accept the extension of Prima Vista Boulevard and Authorize the release of the Maintenance Bond. COMMISSION ACTION: ~ APPROVED [ ] DENIED [ ] OTHER Approved 4-0 Comm. Lewis Absent ~ [x] County Attorney ~ $ [x] County Engineer t.t\ ",,~p [ ] Budget & Rev. coo( Signatures [x] Public Works Dept. ' " ~~ · pqOther {- C "'P'11o ~; N 1\ \II~~ [ ] Mgt. & Budget I ] Project. Man. [ ] Purchasing Dept. Prima VISta Blvd Exldoc JM NO. 6D DATE: 1/11/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) PRESENTED BY#- · Leo J. Cordeiro. Solid Waste Manaaer TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Solid Waste Division SUBJECT: Staff request the Board app'rove the December 16, 2004 proposal from CDM for engineering services to assist St. Lucie County with annual water quality monitoring, analysis, and report for both the Glades Road Landfill and Fairwinds Golf Course, annual aerial survey and financial responsibility update, Glades Road Landfill annual leachate collection pipes survey and evaluation, Title V reporting, and continuing consulting services for a total annual amount of $219,650 and to approve this change in scope for the Glades Road Landfill Annual Permit Compliance issues. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 401-3410-531000-300 Professional Services PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve the December 16, 2004 proposal from CDM for engineering services to assist St. Lucie County with annual water quality monitoring, analysis, and report for both the Glades Road Landfill and Fairwinds Golf Course, annual aerial survey and financial responsibility update, Glades Road Landfill annual leachate collection pipes survey and evaluation, Title V reporting, and continuing consulting services for a total annual amount of $219,650 and to approve this change is scope for the Glades Road Landfill Annual Permit Compliance issues. COMMISSION ACTION: Ø() APPROVED () DENIED ( ) OTHER Approved 4-0 Comm. Lewis Absent DOO ANDERSON COUNTY ADMINISTRATOR County Attorney (X) 9r ',/ Coordination/Sianatures Mgt. & Budget ( ) Purchasing ( ) Originating Dept. ( ) Public Works (X) ~~. Other ( ) Finance: (check for copy, only if applicable)_ -..; PUBLIC WORKS DEPARTMENT SOLID WASTE DIVISION MEMORANDUM TO: Board of County Commissioners FROM: Leo J. Cordeiro fi/ Solid Waste Manager ~ DATE: January 3, 2005 RE: CDM Amendment to 5 Year Professional Services Agreement In December of 2000 the Board of County Commissioners approved a 5 year Agreement for 4 Annual Permit Compliance issues for an annual amount of $151,550. In September of 2004 the Florida Department of Environmental Protection added a 5th Annual Permit Compliance issue pertaining to our Title IV Air Operation Permit. The Title V reporting consists of the Engineer Statement of Compliance, the Annual Operating Report and the verifying of the annual emissions fee paid to FDEP by the County. The Continuing Consulting Services has also increased due to the additional services requested by St. Lucie County. The following is a list of the additional services requested last year and were all approved in advance by the Director: National Pollutant Discharge Elimination System (NPDES) Permits Notice of Termination and Representation associated with EPA issues Assistance with issues relating to FPUA/Leachate quality and disposal submittals Leachate management issues Additional surface water sampling Video inspection of gas systems risers Startup, Shutdown and Malfunction Plan revisions Flare compliance testing Review of Okeechobee Landfill Permit Compliance issues. Please call me at x1631 if you have any questions. LJC:dls · CONI '-" ....., 1601 Belvedere Road, Suite 211 South West Palm Beach, Florida 33406 tel: 561 6B9-3336 fax: 561 689-9713 December 16, 2004 Mr. Leo Cordeiro Solid Waste Manager St. Lucie County 6120 Glades Cutoff Road Fort Pierce, Florida 34982 Subject: St. Lucie County Glades Cut-Off Road Landfill Year 5 Annual Permit Compliance Dear Mr. Cordeiro: CDM is pleased to submit this proposal for professional engineering services to assist St. Lucie County with permit c0:'llpliance during year 2005. The scope of services in this proposal includes the following: · Part A: Annual Water Quality Monitoring, Analysis, and Reporting for both the Glades Road Landfill and Fairwinds Golf Course · Part B: Annual Aerial Survey and Financial Responsibility Update · Part C: Glades Road Landfill Annual Leachate Collection Pipes Survey and Evaluation · Part D: Title V Reporting · Part E: Continuing Consulting Services CDM appreciates this opportunity to continue to help St. Lucie County with your solid waste management program. If you have any questions, please don't hesitate to contact us. Very truly yours, A pproved by: LJ~ ~x H. Makled, P.E., DEE Senior Vice President Camp Dresser & McKee Inc. w~/!.T~ William K. Taylor, P.E., DEE Senior Project Manager Camp Dresser & McKee Inc. File: OOOO-AHMNB-MT.AHMSLC N:\OOOOlWl2183Itrdoc consulting. engineering· construction· operations '-' .....,¡ ST. LUCIE COUNTY SOLID WASTE MANAGEMENT AGREEMENT FOR PROFESSIONAL SERVICES 1. PROJECT DESCRIPTION Consulting engineering services assisting the County with Year 5 Annual Permit Compliance. II. SCOPE OF SERVICES Reference is made to the attached Scope of Work and the "Agreement for Professional Services" dated April 11, 2000. III. CONSULTING ENGINEER INSURANCE REQUIREMENTS A. ' Professional Liability Insurance with limits of liability no less than one million dollars ($1,000,000) per occurrence. B. Worker's Compensation Insurance in accordance with Florida Statutes. C. Employer's Liability with minimum limits of one hundred thousand dollars ($100,000) each accident. D. Comprehensive General Liability with a minimum limit of five hundred thousand dollars ($500,000) combined single limit for Bodily Injury and Property Damage. IV. COMPENSATION FOR SERVICES Compensation for services shall be as follows in accordance with the "Agreement for Professional Services" dated April 11, 2000. TASK FEE/TYPE Part A: Annual Water Quality Monitoring, Analysis and Reporting Glades Road Landfill Annual Aerial Survey and Financial Responsibility Update Annual Leachate Collection Pipes Survey and Evaluation Title V Reporting Continuing Consulting Services Related to the Solid Waste System As and When Requested by the County $ 43,400 Part B: $ 35,000 Part C: $ 23,150 $ 18,100 Part D: Part E: $100,000 NIOOCJOIWL2183 doc '-" .....,¡ WITNESS: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: Chairman APPROVED AS TO FORM AND CORRECTNESS: County Attorney WITNESS: CAMP DRESSER & McKEE INC. ¿) Jl~)( -r r./:- N'\OOOO\WL2183,doc '-' ....., A TT ACHMENT A ST. LUCIE COUNTY SOLID WASTE DIVISION SCOPE OF SERVICES The scope of services for this project consists of four parts as follows: Part A: Annual Water Quality Monitoring, Analysis, and Reporting for both the Glades Road Landfill and Fairwinds Golf Course Annual Landfill Aerial Survey, Capacity Calculations, and Financial Responsibility Update Annual Leachate Collection System, Video Survey, and Evaluation Title V Reporting Continuing Consulting Services Part B: Part C: Part D: Part E: PART A: ANNUAL WATER QUALITY MONITORING, ANALYSIS AND REPOR1ING To comply with Section 62-701.510(9) of the Florida Administrative Code (F.A.C) and specific conditions set forth in the Florida Department of Environmental Protection (FDEP) permits, the Solid Waste Division of St. Lucie County intends to submit water quality reports to FDEP. Camp Dresser & McKee Inc. (CDM) has developed the proposed scope of services to assist the Solid Waste Division in preparing these reports. TASK 1.0 GLADES ROAD LANDFILL MONITORING AND REPORTING The St. Lucie County Glades Road Landfill is subject to the monitoring and reporting requirements under FDEP Operations Permit (Permit No. 0126814-008-SC). The following requirements are identified in this permit: A. Groundwater Monitoring and Reporting - all groundwater monitoring wells must be sampled on a semi-annual basis during the months of January 2005 and July 2005. Analytical results and summary reports for groundwater must be submitted to the Department semi-annually and no later than 45 days after each sampling event, as required by Specific Condition No.7. The following information must be recorded and submitted as part of the semi-annual reports: a. Sampling and analytical methods; b. Method detection limits; c. Applicable water quality standards; d. Storet code numbers; e. TOC elevations; f. Water level measurements and groundwater elevations (measured within Ijl00th of a foot) prior to sampling; g. Identification and type (background or compliance) of all sampling points; h. Facility name and identification number, sample collection dates, and analysis dates; A-1 NIOOOOIWL2183 All Adoc '-' "wi 1. Quality assurance and control notations; J. An updated groundwater contour map with contours no greater than 1-foot intervals; and, k. Summary of any water quality standards or criteria exceedances including elevations above background levels. B. Leachate Monitoring and Reporting - leachate samples must be collected from wet wells either semi-annually or annually, as specified in Specific Condition No. 11, and results must be submitted concurrently with the groundwater monitoring reports, C. Stormwater Monitoring and Reporting - surface water sampling locations, C96-North and C96-South must be sampled semi-annually (January, July), as specified in Specific Condition No. 18, and results must be submitted concurrently with the groundwater monitoring reports. If an exceedance of regulatory levels occurs, as identified in the conditions set forth in Permit No. 0126814-008-SC, then additional sampling and analysis will be performed but billed under a different task. Any additional work required will be billed under Task 1.0 of Part E: Continuing Ad-Hoc Services. TASK 2.0 F AIRWINDS GOLF COURSE MONITORING AND REPORTING The Fairwinds Golf Course (abandoned North Airport Landfill) is subject to the requirements under FDEP permit number SF 56-289298. CDM will prepare the October 2005 and April 2006 semi-annual reports for this Landfill. The technical reports shall contain those items listed above under Groundwater Monitoring and Reporting Requirements. TASK 3.0 MEETINGS AND RAI CDM will meet and respond to FDEP requests for meetings or additional information regarding water quality reports submitted under the current permit. CDM will attend up to three (3) meetings and respond up to three (3) requests for additional information. PART B: GLADES ROAD LANDFILL ANNUAL AERIAL SURVEY AND FINANCIAL RESPONSIBILITY UPDATE TASK 1.0 GLADES ROAD LANDFILL ANNUAL AERIAL SURVEY FDEP requires annual estimates of the remaining life and capacity in cubic yards of the landfill as further detailed in Section 62-701.500, F.A.C. To meet this requirement, CDM will have aerial site plan and topographic surveys performed on the active Class I and construction and demolition (C&D) portions of the Glades Road Landfill. CDM will prepare and submit to FDEP the site plan, topographic contour survey, and calculated volumes of Class I, and C&D fillsince the previous survey. CDM will also analyze the variance between the actual and projected solid waste quantities landfilled over the last three years based on the previous aerial surveys and volumetric calculation. A-2 N:\OOOOlWl2183 Att Adoc '-' 'ettIII TASK 2.0 ESTIMA TE ESCROW DEPOSIT REQUIREMENTS CDM will estimate the annual escrow deposit requirements separately for closure, long-tem care, and for future land acquisition and new landfill development, and report these estimates as required to the FDEP. TASK 3.0 PROTECT ANNUAL LANDFILL REVENUE REQUIREMENTS CDM will project annually for the next 10 years the total cost of landfill operations, including debt service, operations and maintenance expenses and deposits to escrow funds. These projections, in conjunction with solid waste tonnages, will be used to compute annual Class I tipping fees required in each of the 10 years. TASK 4.0 PREPARE LETTER REPORT CDM will present the results of the preceding tasks in a letter report setting forth all assumptions, calculation, and findings. PART C: ANNUAL LEACHATE COLLECTION PIPES SURVEY AND EVALUATION Specific Condition No. 24 of the Glades Road Landfill operations permit require the County to conduct an annual survey, utilizing video equipment or other approved methods, of the landfill leachate collection system to demonstrate that the leachate collection system is functioning and operating as designed. CDM will subcontract with a pipe cleaning company to flush, clean, and videotape the leachate collection system. CDM will observe the field work and prepare a report summarizing the field survey results. CDM will submit the report to FDEP in compliance with the requirements of the landfill's operations permit. PART D: TITLE V REPORTING Title V Air Operation Permit No. 1110081-004-A V contains monitoring and reporting requirements related to the landfill gas collection and control system at the St. Lucie County Glades Road Landfill. CDM will assist St. Lucie County, as described below, in fulfilling all air permit requirements and conditions within the required regulatory tirneframes. TASK 1.0 ST A TEMENT OF COMPLIANCE COM will prepare and submit the annual statement of compliance for Glades Road Landfill. This document must be submitted to FOEP within 60 days after the end of the calendar year, as required by Rule 62-213.440 (3)(a)(2), F.A.C. TASK 2.0 ANNUAL OPERATING REPORT COM will prepare and submit the annual operating report for Glades Road Landfill. This report must be submitted to FOEP or before March 1 of each calendar year using the annual operating report (AOR) form for air pollutant emitting facility, as required by Rule 62-210.370(3), F.A.C. A-3 N:\OOOOlWL2183 At! A,doC \.; '-' TASK 3.0 SEMI-ANNUAL OPERATING REPORTS CDM will prepare and submit the semi-annual operating reports for Glades Road Landfill as required by the New Source Performance Standards (NSPS),40 CFR 60 Subpart WWW.This report must be submitted to FDEP on a semi-annual basis and must include all informatioI1 listed in 40 CFR 60.757(f) (1) through (f) (6). TASK 4.0 ANNU AL EMISSIONS FEE CDM will submit the annual emissions fee to FDEP between January 15 and March 1 of each year using completed DEP Form 62-213.900 (1). St. Lucie County is responsible for providing CDM with the required fee. PART E: CONTINUING CONSULTING SERVICES RELATED TO THE SOLID WASTE SYSTEM AS AND WHEN REQUESTED BY THE COUNTY TASK 1.0 CONTINUING AD-HOC SERVICES The purpose of this task is for continuing ad-hoc services during Calendar Year 2005. Listed below are some of the issues and assignments performed by CDM under the last ad-hoc services authorization and that may be required to be performed during year 5 of 5: · /' National Pollutant Discharge Elimination System (NPDES) permits. · ~ Notice of Termination and Representation associated with EP A issues. · V' Assistance with issues relating to FPUA/Leachate quality and disposal submittals. · Coordinating the water quality monitoring program with laboratory services. · Response to FDEP routine requirements. ./ Leachate management issues. · ¡./ Additional leachate sampling and analysis. · V'" Additional surface water sampling. · / Video inspection of gas system risers. · ßesponse to FDEP inquiries about Statement of Compliance. · v;.Startup, Shutdown and Malfunction Plan revisions. · / Ylare compliance testing. · V Review of Okeechobee Landfill permit compliance issues. The budget for this part of the work has been increased to $100,000 to include additional ad-hoc services that may be required throughout the year. Some of the additional services provided to St. Lucie County during Calendar Year 2004 included: · Emergency Leachate Surface Water Discharge Permit - CDM prepared and submitted the permit application, responded to requests for additional information, met and communicated with FDEP. · Title V Reporting Assistance - CDM prepared the Annual Statement of Compliance, the Annual Operating Report and Semi-Annual Operating Reports. · Hurricane Damage Assessment - CDM conducted a hurricane damage assessment and also provided St. Lucie County with a detailed report of CDM's findings. A-4 NIOOOOlWL2183 All Adoc '-' "wi . Biennial Water Quality Report - COM performed additional sampling, analysis and evaluation of additional wells (including the NE corner assessment wells, C&D facility and Cell IIIA) and re-sampled to assess and analyze groundwater contamination. Design and Installation of a leachate dewatering system for Phase II . SCHEDULE PART A Work will be completed within 45 days following any sampling event. PARTS B ANDC Work will be completed 90 days prior to its due date to FDEP. PARTD Statement of Compliance Annual Operating Report Semi-annual Operating Report Annual Emissions Fee March 1st March 1st March 1st /September 1st Between January 15 and March 1 st PART E As needed. A-S N:IOOOOlWL2183 AttAdoc w C/J ¡:::: ::J o U "" ...¡ o (j W C/J U o Z Z < .... ::J ¡:Q 3: P-. ~ ¡:::: ~ UJ ~ 8 ~o...¡ ::r:: Z < u<::> <...¡Z ~ d Z <ô~ Z ~ < ¡:::: ...¡ w o P-. < o ¡:::: C/J W o < ...¡ (j ¡:!:; Z w ~ w ¡:::: :3 o w ¡:::: ¡:::: ::J o :r: ¡:::: o ¡:Q < ...¡ o w r-- < ~ ~ w "I"'t~ NVVOO M enr--CDen.... 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C C a. C j¡ -' ë:: è: en .~ '5 CJ ~:';::O,Q ::I"tJO"C ::Iëi'joO"t: G/ g'~~ëij.~ O~~æ II) .- a. () 0 - _(¡¡4IIJ::0. nI ,-cua.::>E ~a::!B UI nI«O()4I .c "5èi5oêw u 7â ~.5 ~ ";:: - ::= ~ IJ:: nI 0.--«- ~~eæ(¡¡ G/ CÞ ~ ~.~ ~ 3:"tJ~~ ..J ..J C:o>- a:ccEc ~ j¡..!!!ëii G/ j¡CUlQ/'ãí j¡ >ccG/c ::Iøu.~-, ::I«WIJ::..J..J ::I G/««CJ)«..J 0 c: I I I <C C I I I I c( C - I I I I c( ~ .i~~~b .i~~~~b c ~oooo~ « ~"";NM";O c "-C\lM'I\t Z ..-",-",-",~ "-"'-"'-"'-"'~ Ü "-"'-"'-"'-"'~ «rnrnUlIXI IXIrnrnUlrnlXl CUlUlUlUlIXI ~ t:nlcucu:J t:nlcucucu:J t: t:nlnlcucu:J nI~~~1I) nI~~~~1I) nI nI~~~~(/) C) Il. Il. Il. Il. """" .. ai ~ M .. 5 I z ...- IXI - '-" ....", ATTACHMENT C PART A: BUDGET PROJECT: ANNUAL WATER QUALITY MONITORING, ANALYSIS AND REPORTING PROJECT DESCRIPTION: As Outlined in the Scope of Services, Attachment A REFERENCE: Agreement between St. Lucie County Board of County Commissioners and Camp Dresser & McKee Inc. BUDGET: Labor Category Hours Officer 8 Principal/ Associate 24 Senior Professional 72 Professional II 152 Professional I 88 Staff Support 72 Admin Support 24 TOTAL HOURS 440 TOTAL DIRECT SALARY $12,200 $4,795 Plus 39.3% Fringe Benefits TOTAL LABOR COST (salary x 2.35) OTHER DIRECT COSTS GRAND TOTAL USE A LUMP SUM $39,938 $3,500 $43,438 $43,400 C-1 N IOOOOlWL2183 A It C doc .... '..." A TT ACHMENT C PART B: BUDGET PROJECT: GLADES ROAD LANDFILL ANNUAL AERIAL SURVEY AND FINANCIAL RESPONSIBILITY UPDATE PROJECT DESCRIPTION: As Outlined in the Scope of Services, Attachment A REFERENCE: Agreement between St. Lucie County Board of County Commissioners and Camp Dresser & McKee Inc. BUDGET: Labor Category Hours Officer ,.8 Principalj Associate 42 Senior Professional 8 Professional II 4 Professional I 0 Staff Support 0 Admin Support ~ TOTAL HOURS 80 TOTAL DIRECT SALARY $2,960 $1,164 Plus 39.3% Fringe Benefits TOTAL LABOR COST (salary x 2.35) OTHER DIRECT COSTS GRAND TOTAL USE A LUMP SUM $9,691 $22,500 $2,900 $35,000 C-2 N. IOOOO\WL2183 AU C. doc '-" ...." A IT ACHMENT C PART C: BUDGET PROJECT: ANNUAL LEACHATE COLLECTION PIPES SURVEY AND EV ALVA TION PROJECT DESCRIPTION: As Outlined in the Scope of Services, Attachment A REFERENCE: Agreement between St. Lucie County Board of County Commissioners and Camp Dresser & McKee Inc. BUDGET: Labor Category Hours Officer 1 Principal/ Associate 8 Senior Professional 4 Professional II 40 Professional I 0 Staff Support 24 Admin Support lQ TOTAL HOURS 93 TOTAL DIRECT SALARY $2,645 $1,039 Plus 39.3% Fringe Benefits TOTAL LABOR COST (salary x 2.35) OUTSIDE PROFESSIONAL SERVICES OTHER DIRECT COSTS GRAND TOTAL USE A LUMP SUM $8,657 $12,500 $2,000 $23,157 $23,150 C-3 N:\OOOOIWL2183 A.II C,dac '-' ..""" . . ATTACHMENT C PART D: BUDGET PROJECT: TITLE V REPORTING PROJECT DESCRIPTION: As Outlined in the Scope of Services, Attachment A REFERENCE: Agreement between St. Lucie County Board of County Commissioners and Camp Dresser & McKee Inc. . BUDGET: Labor Category Hours Officer 5 Principal/ Associate 24 Senior Professional 12 Professional II 0 Professional I 114 Staff Support 0 Admin Support 26 TOTAL HOURS 181 TOTAL DIRECT SALARY $5,190 $2,040 Plus 39.3% Fringe Benefits TOTAL LABOR COST (salary x 2.35) OTHER DIRECT COSTS GRAND TOTAL USE A LUMP SUM $16,990 $1,189 $18,179 $18,100 C-4 N.\OOOOIWl2183 All C doc .. -.JM NO. 6E DATE: January 11, 2005 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT(X)~~ PRESENTED BY: ~ _ L Leo J. Cordeiro. Solid Waste Manager TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Solid Waste Division SUBJECT: Staff requests the Board approve the December 16, 2004 proposal from CDM for engineering services relating to the deactivation of non-performing landfill gas collection wells for a lump sum of $35,400. BACKGROUND: The Glades Road Landfill operates an active landfill gas (LFG) collection and control system under Title V Air Operation Permit. As indicated in this permit, the landfill is subject to the New Source Performance Standards (NSPS), 40 CFR 60 Subpart WWW. The NSPS contains specific operational requirements that include gauge pressure, nitrogen or oxygen concentration, and landfill gas temperature. Active LFG collection wells must be monitored on a monthly basis and corrective action taken when any applicable parameter is exceeded. All exceedances must be reported to the Florida Department of Environmental Protection (FDEP). On June 23, 2004, FDEP requested information in relation to LFG wells at the landfill that were not meeting the operational criteria of NSPS. On a letter to FDEP, dated July 8, 2004, CDM provided a summary of the situation, a description of proposed corrective actions, and responses to all items as requested by FDEP. After meeting with FDEP Southeast district it was determined that non- performing wells had to be corrected, decommissioned or de-activated. FUNDS AVAILABLE: 401.3410.553100.300 Professional Services PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve the December 16, 2004 proposal from CDM for engineering services related to the deactivation of non-performing landfill gas collection wells for a lump sum of $35,400. COMMISSION ACTION: ~) APPROVED () DENIED ( ) OTHER Approved 4-0 Comm. Lewis Absent CONCURRENCE: D~SON -. COUNTY ADMINISTRATOR County Attorney (X) Originating Dept. (X) * Coordination/Sianatures Mgt. & Budget ( ) Purchasing ( ) Public Works (X) ~tu, ( Other ( ) Finance: (check for copy, only if applicable) _ """" PUBLIC WORKS DEPARTMENT SOLID WASTE DIVISION MEMORANDUM FROM: Board of County Commissioners Leo J. Cordeiro ~ Solid Waste Manager ~ TO: DATE: December 21, 2004 RE: COM Proposal Landfill Gas Collection Wells Deactivation The Glades Road Landfill operates an active landfill gas (LFG) collection and control system under Title V Air Operation Permit. As indicated in this permit, the landfill is subject to the New Source Performance Standards (NSPS), 40 CFR 60 Subpart WWW. The NSPS contains specific operational requirements that include gauge pressure, nitrogen or oxygen concentration, and landfill gas temperature. Active LFG collection wells must be monitored on a monthly basis and corrective action taken when any applicable parameter is exceeded. All exceedances must be reported to the Florida Department of Environmental Protection (FDEP). On June 23, 2004, FDEP requested information in relation to LFG wells at the landfill that were not meeting the operational criteria of NSPS. On a letter to FDEP, dated July 8, 2004, COM provided a summary of the situation, a description of proposed corrective actions, and responses to all items as requested by FDEP. After meeting with FDEP Southeast district it was determined that non- performing wells had to be corrected, decommissioned or de-activated. LJC:dls '-" ...,; S1. LUCIE COUNTY SOLID WASTE MANAGEMENT AGREEMENT FOR PROFESSIONAL SERVICES 1. PROTECT DESCRIPTION Consulting engineering services assisting the County with the deactivation of non- performing landfill gas wells. II. SCOPE OF SERVICES Reference is made to the attached Scope of Work and the "Agreement for Professional Services" dated April 11, 2000. III. CONSULTING ENGINEER INSURANCE REQUIREMENTS A. Professional Liability Insurance with limits of liability no less than one million dollars ($1,000,000) per occurrence. B. Worker's Compensation Insurance in accordance with Florida Statutes. C. Employer's Liability with minimum limits of one hundred thousand dollars ($100,000) each accident. D. Comprehensive General Liability with a minimum limit of five hundred thousand dollars ($500,000) combined single limit for Bodily Injury and Property Damage. IV. COMPENSATION FOR SERVICES Compensation for services shall be as follows in accordance with the "Agreement for Professional Services" dated April 11, 2000. TASK FEE/TYPE Engineering Services $35,400/Lump Sum N:\OOOOlWL2184 agrmtdoc WITNESS: '-" "wi ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: WITNESS: w~J(~~ Chairman APPROVED AS TO FORM AND CORRECTNESS: County Attorney CAMP DRESSER & McKEE INC. N:\OOOOlWL2184 agrmtdoc '-" .....,¡ ATTACHMENT A ST. LUCIE COUNTY GLADES CUT-OFF ROAD LANDFILL GAS WELL DEACTIV A nON PROGRAM BACKGROUND The Glades Road Landfill operates an active landfill gas (LFG) collection and control system under Title V Air Operation Permit No. 1110081-004-A V. As indicated in this permit, the landfill is subject to the New Source Performance Standards (NSPS), 40 CFR 60 Subpart WWW. The NSPS contains specific operational requirements that include gauge pressure, nitrogen or oxygen concentration, and landfill gas temperature. Active LFG collection wells must be monitored on a monthly basis and corrective action taken when any applicable parameter is exceeded. All exceedances must be reported to the Florida Department of Environmental Protection (FDEP). On June 23, 2004, FDEP requested information in relation to LFG wells at the landfill that were not meeting the operational criteria of NSPS. On a letter to FDEP; dated July 8,2004, CDM provided a summary of the situation, a description of proposed corrective actions, and' responses to all items as requested by FDEP. After meeting with FDEP Southeast district it was determined that non-performing wells had to be corrected, decommissioned or de-activated. CDM proposes the following scope of services to assist St. Lucie County with the deactivation of non-performing landfill gas collection wells: SCOPE OF WORK CDM will prepare and submit a proposal to FDEP requesting the deactivation of selected non- producing gas wells. By deactivating non-producing wells, the County will be exempt from taking corrective actions should these wells demonstrate exceedances. Deactivation, however, does not remove the requirements to monitor the wells and record the data. Readings of oxygen, temperature, and pressure outside the NSPS operational requirements would not be reported. The plan will include: · Legal justification for requesting the deactivation of selected gas wells, citing appropriate Florida Statutes. · A tabulation of proposed wells for deactivation including: Well number Well location Reason for deactivation Anticipated duration of deactivation Description of corrective actions performed (if any) A-1 N:\OOOOlWL2184 AttA,doc '-' ""'" · The plan will contain a statement that the deactivation of the wells should not create any unacceptable venting of gas and that corrective action will be taken if methane sweeps indicate exceedances of monitoring parameters. The plan will be signed and sealed by a Professional Engineer registered in the State of Florida. Upon approval of the plan by FDEP, CDM will modify the existing landfill gas monitoring plan and submit revisions to FDEP. Based on our discussions with FDEP, no changes to the Title V permit will be required. This proposal does not include any modifications to the Title V permit. SCHEDULE Gas Well Deactivation Program 2 months A-2 N:IOOOOIWL2184 AU A,doc ~ z ~ ~ ~ P::: S ~a E-<~ zP::: ~P::: ~::J :::r::0 u::r:: -<P::: E-<0 E-<~ -<-< ,.J o ~ ~ ~ ~ ~ ,.J ,.J ..... ~ o z -< ,.Jz 00 -<..... OE-< ¡:::::;-< ~> 66 §~ uO [f],.J ~,.J o~ -<~ ,.J[f] CJ< CJ ~ io..-J II =] _ en co .... _ :J 0 ~o ("') 0 ("') :r: ("') ("') - ü¿ = (.- '0 E C'\I C'\I ...."0 ("') Cl.« ("') t 0:;:: 0. co 0.- CD CD :J(/) ...... (/) ...... ....t .~ § C'\I C'\I ( :J ("') (/)(/) ("') "ffi c:: .Q en en - 0 .2! CD 0 ~ 0 CD .... < Cl. " P::: CJ "ffi ~ c:: .Q ~ en en= 0 .2! co 0 0 co .... Cl. "ffi .... c:: .Q .~ ffi en 0 0 (/).2! 'V 'V 0 .... Cl. - ( "ffiêií 0.'- .- () () 0 0 0 .5 en CD .... en CD Cl.« .... ( () iï= 0 0 0 ...... ...... - c:: E 0 ~ co .... .... CI () e en ( Cl. 0 c:: "0 .Q c:: êií co .::: -'" ü cn co co I- ( 0 cn .... ãj :J 0 s: :r: en 1§ 1- co I c.9 ~ I = ...." ~ ;¡ <D ;;: ;¡¡ ~ ~ 6 o ~ z ..-- I CD · '\ . . PROJECT: PROJECT DESCRIPTION: REFERENCE: '-' "'" A TT ACHMENT C , BUDGET St. Lucie County Glades Cut-Off Road Landfill Gas Well Deactivation Program As Outlined in the Scope of Services, Attachment A Agreement between St. Lucie County Board of County Commissioners and Camp Dresser & McKee Inc. Labor Category Hours Officer Principal/ Associate Senior Professional Professional II Professional I Senior Support Support Staff Project Admin 10 60 40 80 60 32 16 32 TOTAL HOURS 330 TOTAL DIRECT SALARY 39.3% Fringe Benefits TOTAL LABOR COST (salary x 2.35) OTHER DIRECT COSTS GRAND TOTAL USE A LUMP SUM C - 1 $10,106 $3/972 $33,082 $2,316 $35/398 $35/400 N:\OOOOlWL2184 At! C,doc ~M NO. 6F DATE: 1/11/05 AGENDA REQUEST REGULAR ( ) TO: BOARD OF COUNTY COMMISSIONERS PUBLIC HEARING ( ) CONSEN~ PRESENTED BY: · Leo J. Cordeiro. Solid Waste Manager SUBMITTED BY: Solid Waste Division SUBJECT: Staff requests Board approval of Non-Exclusive Commercial Solid Waste and Recyclable Material Collection SeNice Agreements for Southern Waste Systems, LLC and authorize the Chairman to execute. BACKGROUND: The Non-Exclusive Commercial Solid Waste and Recyclable Material Collection SeNice Agreements are for all non-residential solid waste collection in the unincorporated area of St. Lucie County. FUNDS AVAILABLE: N/A PREVIOUS ACTION: St. Lucie County has used these Agreements since 1994. RECOMMENDATION: Staff recommends Board approval of Non-Exclusive Commercial Solid Waste and Recyclable Material Collection SeNice Agreements for Southern Waste Systems, LLC and authorize the Chairman to execute. COMMISSION ACTION: ~ APPROVED () DENIED ( ) OTHER Approved 4-0 Comm. Lewis Absent DOU 'A DERSON COUNTY ADMINISTRATOR ~ Coordination/Sianatures County Attorney (X) ¡/CJ.." Mgl. & Budget ( ) Public Works (X) ~~ . Originating Depart ( ) Finance: (check for !py, only if applicable) Purchasing ( ) Other ( ) "wII PUBLIC WORKS DEPARTMENT SOLID WASTE DIVISION MEMORANDUM FROM: Board of County Commissioners Leo J. Cordeiro ff Solid Waste Manager ~ TO: DATE: January 3, 2005 RE: Southern Waste Services, LLC In October of 2004 the Board approved 15 new Non-Exclusive Agreements for commercial haulers in St. Lucie County. This agreement is for Southern Waste Services, LLC a new commercial hauler in St. Lucie County. The Non-Exclusive Agreements are for commercial businesses and are totally different from the Exclusive Solid Waste Residential Agreement with Waste Pro. LJC:dls '-" ...., NON-EXCLUSIVE COMMERCIAL SOLID WASTE AND RECYCLABLE MATERIALS COLLECTION SERVICE AGREEMENT ~ THIS AGREEMENT is made and entered into as of ~November .,2004, by and between St. Lucie County, a political subdivision of the State of Florida (the County), and Southern Waste Systems, LLC (the Contractor). WITNESSETH: WHEREAS, County, in exercise of its powers to regulate the health, safety and welfare of its citizens and visitors, has selected Contractor to provide collection services for certain solid waste and recyclable materials within the unincorporated area of the County and, pursuant to an interlocal agreement with the City of Fort Pierce, to provide collection services for certain recyclable materials within the City of Fort Pierce; and WHEREAS, the Contractor is willing to provide collection services for such solid waste and recyclable materials; WHEREAS, Construction and Demolition Debris does not cause or have the capability of causing the same harm as some other types of solid waste, it is not necessary to regulate its collection and disposal to the same extent as other waste, and therefore, Construction and Demolition Debris shall not be subject to the franchise fee required by thís Agreement. However, all Construction and Demolition Debris shall be required to be disposed of at a facility licensed by the State of Florida to accept such waste; ~nd NOW THEREFORE, in consideration of the mutual promises, covenants and agreements contained herein, the County and Contractor mutually undertake, promise and agree for themselves, their successors and assigns to strictly comply with the following provisions of this Agreement as follows: ' ARTICLE I DEFINITIONS AND CONSTRUCTION SECTION 1.01. DEFINmONS. As used in this Non-Exclusive Commercial Solid Waste and Recyclable Materials Collection Service Agreement, the following terms shall have the following meanings unless the context hereof otherwise requires. Agreement means Non-Exclusive Commercial Solid Waste and Recyclable Materials Collection Service Agreement. Biological Waste means Solid Waste that causes or has the capability of causing disease or infection and includes, but is not limited to, biomedical waste, diseased or dead animals, and other wastes capable of transmitting pathogens to humans or animals. The term does not include human remains that are disposed of by persons licensed under Chapter 470, Florida Statutes. g: \atty\agreemnt \NonExclusiveCommSW Agmt -1- ~ "wi Board means the Board of County Commissioners of St. Lucie County, Florida. Building means any structure, whether temporary or permanent, built for the support, shelter or enclosure of persons, chattel or property of any kind. Bulk Container means any portable non-absorbent water-resistant container equipped with or without water-resistant lid or cover and approved by the County Administrator designed to be emptied by mechanical means. City Service Area means the area located within the corporate limits of the City of Fort Pierce, Florida Collection means the process whereby Solid Waste and Recyclable Materials are removed from Improved Property and transported to a Solid Waste Disposal Facility or other solid waste management or recycling facility. Commercial Property means all Improved Property other than Residential Property. Contractor Southern Waste Systems, LLC Construction and Demolition Debris means discarded materials generally considered to be not water-soluble and non-hazardous in nature, including, but not limited to, steel, glass, brick, concrete, asphalt roofing material, pipe, gypsum wallboard, and lumber, from the construction or destruction of structures as part of a construction or demolition project or from the renovation of a structure, and including rocks, soils, tree remains, trees, and other vegetative matter that which normally results from land clearing or land development operations for a construction project, including such debris from construction of structures at a site remote from the construction or demolition project site. Mixing of Construction and Demolition Debris with other types of Solid Waste, will cause it to be classified as other than Construction and Demolition Debris. The term also includes: (a) clean cardboard, paper, plastic, wood, and metal scraps from a construction project; (b) except' as provided in s. 403.707(12)(j), unpainted, nontreated wood scraps from facilities manufacturing material used for construction of structures or their components and unpainted, nontreated wood pallets provided the wood scraps and pallets are separated from other solid waste where generated and the generator of such wood scraps or pallets implements reasonable practices of the generating industry to minimize the commingling of wood scraps or pallets with other solid waste; and, c) De minimis amounts of other nonhazardous wastes that are generated at construction or destruction projects, provided such amounts are consistent with best management practices of the industry. County means St. Lucie County, a political subdivision of the State of Florida. County Administrator means the chief executive officer of the County or the designee or designees of the County Administrator which shall represent the County in the administration and supervision of this Agreement. g: \otty\ogreemnt \NonExclusiveCommSW Agmt - 2- '-' .....,¡ County Service Area means the unincorporated area of the County. Duplex shall mean a Building that contains two Dwelling Units. Dwelling Unit shall mean a Building, or a portion thereof, lawfully used for residential purposes, consisting of one or more rooms arranged, designed, used, or intended to be used as living quarters for one family only. Fiscal Year means that period beginning October 1st of each year and ending on the 30th day of September of the subsequent year. Hazardous Waste means solid waste, or a combination of solid wastes, which, because of its quantity, concentration, or physical, chemical, or infectious characteristics, may cause, or significantly contribute to, and increase in mortality or an increase in serious irreversible or incapacitating reversible illness or may pose a substantial present or potential hazard to human health or the environment when improperly transported, disposed of or, stored treated, or otherwise managed. The term does not include human remains that are disposed or by persons licensed under Chapter 470, Florida Statutes. Improved Property means all property within the County on which a Building or other improvements including, but not limited to, facilities providing retail electrical service to such property have been placed or constructed, which improvements result in such property generating Solid Waste or being capable of generating Solid Waste. Land Clearing Debris means rocks, soil, tree remçins, trees and other vegetative matter resulting from a comprehensive land clearing operation, but does not include Yard Trash. Mobile Home means manufactured homes, trailers, campers and recreational vehicles. Owner-Contractor means the Contractor, but only if the'Solid Waste Collection Service and Recyclable Materials Collection Service delivered by the Contractor is limited to property owned " by the Contractor. Public Entity Crime means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity in Florida or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. Recovered Materials means metal, paper, glass, plastic, textile or rubber materials that have known recycling potential, can be feasibly recycled and have been diverted and source separated or have been removed the solid waste stream for sale, use, or reuse as raw materials, whether or not the materials require subsequent processing or separation from each other, but does g: \atty\agreemnt \NanExclusiveCommSW Agmt - 3- '-' ....,¡ not include any materials destined for any use that constitutes disposal. Recovered materials as described above are not solid waste. Recyclable Materials means those materials which are capable of being recycled and which would otherwise be processed or disposed of as solid waste and are designated in writing by the County to the Contractor, other than Recovered Materials, which are capable of being recycled and which would otherwise be processed or disposed of as Solid Waste. The materials initially designated by the County are (A) newspapers and all inserts, (B) #1 PET and #2 HDPE plastic bottles (all colors), (C) aluminum cans, (D) steel cans, and (E) glass bottles and jars (green, clear, and brown). Recyclable Materials Collection Service means the Collection of Recyclable Materials. Recycling means any process by which Solid Waste, or materials which would otherwise become solid waste, are collected, separated or processed and reused or returned to use in the form of raw materials or products. Recycling Bin means two twelve-gallon stackable bins suitable for temporary storage of Recyclable Materials, the first of which shall be green for newspapers, and the second of which shall be blue for other commingled Recyclable Materials. Recycling Container means (A) a 90 gallon hinged lid container, (B) a front end load container with a storage capacity between 1 cubic yard and 8 cubic yards, or (C) such other storage container as may be mutually agreed upon among the County, the Contractor and any individual customer. Residential Property means each parcel of improved Property on which a Single-Family Residence, Mobile Home, Duplex or Triplex is located; provided however, that Residential Property does not include any parcel of property on which a Mobile Home is located that is (A) classified as either RMH-5 or PUD under the County's zoning regulations or (B) classified as PUD or as a conditional use under R-4A or R-5 under the zoning regulations of the City of Fort Pierce. Roll-Off Container means any non-absorbent water-resistant container that is equipped with or without water-resistant lid or cover, and is approved by the County Administrator that is designed to be removed from the site and emptied at a Solid Waste Disposal Facility. Rural Service Area means that portion of the unincorporated area of the County locate outside of the Urban Service Area. Single-Family Residence shall mean a Building that contains a single Dwelling Unit. Solid Waste means sludge unregulated under the Federal Clean Water Act or Clean Air Act, sludge from a waste treatment works, water supply treatment plant or air pollution control facility, or garbage, rubbish, refuse, Special Waste or other discarded material, including solid, liquid, semisolid, or contained gaseous material resulting from domestic, industrial, commercial, mining, agricultural, or governmental operations. The term does not include Recovered Materials. g: \atty\agreemnt\NonExclusiveCommSW Agmt -4- '-' ..."" Solid Waste Collection Service means the Collection of Solid Waste. Solid Waste Disposal Facility means any solid waste management facility which is the final resting place for Solid Waste, including landfills and incineration facilities that produce ash from the process of incinerating municipal solid waste. Special Waste means Solid Waste that can require special handling and management, including, but not limited to, White Goods, waste tires, used oil, lead-acid batteries, Construction and Demolition Debris, ash residue and Yard Trash and biological waste. Standard Container means any commonly available light gauge steel, plastic, or galvanized water-resistant receptacle of a non-absorbent material, closed at one end and open at the other, furnished with a closely fitted water resistant top or lid and handle(s), or a heavy duty, securely tied, plastic bag designed for use as a garbage receptacle. A standard container, should not exceed 32 gallons in capacity, unless the Contractor implements an automated or semi-automated collection system, with the prior written approval of the County, requiring the use of some other standard receptacle compatible with the Contractors uniform equipment. Triplex shall mean a Building that contains three Dwelling Units. Urban Service Area means that portion of the unincorporated area of the County lying to the east of the following described line: begin at the point Interstate 95 enters the County from Indian River County and run southerly along Interstate 95 to Angle Road; then run westerly along Angle Road to Florida's Turnpike; then run southerly along Rorida's Turnpike to Picos Road; then run westerly along Picos Road to Gentile Road; then run southerly along Gentile Road to Okeechobee Road; then run easterly along Okeechobee Road to Florida's Turnpike; then run southerly along Florida's Turnpike to Interstate 95; then run southerly along Interstate 95 to Glades Cutoff Road; then run westerly along Glades Cutoff Road to C-24 Canal; then run southerly along C- 24 Canal to Juliette Avenue; then run westerly along Juliette Avenue to Salvatierra Boulevard; then run southerly along Salvatierra Boulevard to Tanforan Boulevard; then run easterly along Tanforan Boulevard to Interstate 95; then run southerly along Interstate 95 to the point at which it enters Martin County. White Goods means inoperative and discarded refrigerators, ranges, water heaters, freezers, and other similar domestic and commercial large appliances. Yard Trash means vegetative matter resulting from landscaping maintenance. SECTION 1.02. CONSTRUCTION AND INTERPRETATION. (A) Words importing the singular number shall include the plural in each case and vice versa, and words importing persons shall include firms and corporations. The terms herein, hereunder hereby, hereto, hereof, and any similar terms, shall refer to this Agreement; the term 9: \atty\agreemnt \NonExclusiveCommSW Agmt -5- '-' ....., heretofore shall mean before the date of adoption of this Agreement; and the term hereafter shall mean after the initial date of adoption of this Agreement. (B) No provision of this Agreement is to be interpreted as a penalty upon any party to this Agreement. The parties hereby agree that the rights of the County in the event the Contractor takes or fails to take certain actions pursuant to this Agreement, are reasonable, and that the parties desire such certainty with regard to such matters. (C) This Agreement shall not be construed more strongly against any party regardless of whether that party or its counsel drafted this Agreement. SECTION 1.03. SECTION HEADINGS. Any headings preceding the texts of several Articles and Sections of this Agreement and any table of contents or marginal notes appended to copies hereof, shall be solely for convenience of reference and shall neither constitute a part of this Agreement nor affect its meaning, construction or effect. ARTICLE II REPRESENTATIONS SECTION 2.01. REPRESENTATIONS OF THE COUNTY. The County makes the following representations as the basis for the undertakings on the part of the Contractor herein contained: (A) The County is duty organized and validly existing as a political subdivision of the State of Florida. (B) The County has full power and authority to enter into the transactions contemplated by this Agreement. (C) The County has entered into an interlocal agreement with the City of Fort Pierce that allows the Contractor to provide Recyclable Materials Collection Service to Commercial Property within the City Service Area. SECTION 2.02. REPRESENTATIONS OF CONTRACTOR. Contractor makes the following representations as the basis for the undertakings on the part of the County herein contained: (A) Contractor is a business corporation duly organized, validly existing and in good standing under the laws of the State of Florida, authorized to do business in the State of Florida, and has all requisite corporate power and authority to enter into and fully perform this Agreement. All necessary corporate action on the part of Contractor relating to the authorization of its execution and delivery of this Agreement and its performance of its duties and obligations contained herein have been duly taken, and this Agreement, when executed and delivered, will be valid and enforceable against Contractor in accordance with its terms, except to the extent that the enforceability thereof may be limited by any applicable bankruptcy, insolvency, moratorium, reorganization or other similar laws affecting creditors rights generally, or by the exercise of judicial discretion in accordance with general principles of equity. g: \atty\agreemnt \NonExclusiveCommSW Agmt -6- ~ "wi (8) There are no actions, suits or proceedings pending or, to the knowledge of Contractor, threatened against or affecting Contractor, at law or in equity or before or by any Federal, state, municipal or other governmental department, commission, board, bureau, agency or instrumentality wherein an unfavorable decision, ruling or finding would adversely affect the validity of this Agreement or any agreement or instrument to which Contractor is a party and which is used or contemplated for use in the consummation of the transactions contemplated hereby. (C) The Contractor is willing, ready and able to fully perform the duties and obligations contained herein. ARTICLE III SCOPE OF SERVICES AND TERM OF AGREEMENT SECTION 3.01. SERVICE PROVIDED BY CONTRACTOR. (A) The Contractor is hereby authorized, on a non-exclusive basis, to provide (1) Solid Waste Collection Service and Recyclable Materials Collection Service to Commercial Property located in the County Service Area, (2) Solid Waste Collection Service and Recyclable Materials Collection Service to Residential Property located in the Rural Service Area, and (3) Recyclable Materials Collection Service to Commercial Property located in the City Service Area. The Contractor shall offer Recyclable Materials Collection Service to all Dwelling Units located on Commercial Property in the County Service Area to which the Contractor provides Solid Waste Collection Service. (8) The Contractor shall be responsible for billing and collecting payments for all Solid Waste Collection Service and Recyclable Materials Collection Service it provides pursuant to this Agreement, including disposal costs at a the Solid Waste Disposal or Recycling Facility. (C) Adjustments to County Service Area boundaries due to municipal annexation or contraction will be handled as provided by Section 171.062, Florida Statutes. (D) The County agrees to provide or approve a Solid Waste Disposal or Recycling Facility for use by the Contractor at all times. All Solid Waste collected by the Contractor will be delivered to a Solid Waste Disposal Facility maintained or approved by County and the applicable disposal charge shall be paid by the Contractor. If the Solid Waste Disposal Facility is other than one operated or maintained by the County, the Contractor shall submit annually, on a form approved by the County Administrator, a report demonstrating that the Solid Waste Disposal Facility has all necessary licenses and permits. If the Contractor delivers Solid Waste to any facility other than a Solid Waste Disposal Facility that is operated, maintained or approved by the County, the Contractor agrees to pay to the County, as liquidated damages and in addition to any other remedy available to the County pursuant to this Agreement, an amount equal to three times the disposal fee that would have been paid if such Solid Waste had been delivered to the Solid Waste Disposal Facility operated, maintained or approved by the County. The Contractor shall segregate and separately dispose of Special Waste at designated areas of the Solid Waste Disposal Facility or at lawfully permitted facilities. g:\atty\agreemnt\NonExclusiveCommSWAgmt -7- '-" w (E) Yard Trash collected by the Contractor shall be delivered to a facility which is authorized by law to accept Yard Trash. Annually, the Contractor will provide a report on a form approved by the County Administrator that identifies the amount of yards collected, and demonstrates the facility has all necessary licenses and permits. (F) The Contractor shall be subject to all local state and federal laws, rules and regulations applicable to Solid Waste Collection Service. This Agreement does not and shall not be construed to relieve the Contractor from any obligation to address any permit, condition, term, approval or restriction and shall not relieve the Contractor or its successors, of the obligation to comply with any law, ordinance, rule or regulation governing said permitting requirements, terms, approvals or restrictions. (G) It is understood and agreed that the County that has entered into an Exclusive Residential Solid Waste and Recyclable Materials Collection Service Agreement and this Agreement does not authorize the Contractor to offer or provide Solid Waste Collection Service and Recyclable Materials Collection Service to Residential Property located within the Urban Service Area and Recyclable Materials Collection Service to Residential Property within the City Service Area. (H) In the event the Contractor, through no fault of its own, is incapacitated by a hurricane, tornado, major storm or other natural disaster, the County Administrator may grant the Contractor a variance from regular routes and schedules. Such variance shall not be unreasonably withheld. Further, the County Administrator may authorize other service providers to temporarily provide Solid Waste Collection Service within the County Service Area after such natural disaster. As soon as practicable after such natural disaster, the County Administrator shall advise the Contractor when it is anticipated normal routes and schedules can be resumed. In the event of a disaster, the Contractor agrees to use its best efforts to assist with clean-up, upon direction of the County Administrator, utilizing the equipment and personnel assigned to provide service pursuant to this Agreement. In the event the çounty Administrator requires services beyond what is required of Contractor hereunder, considering any reduction of regular service during such disaster, the Contractor shall receive extra compensation above the normàl compensation contained in this Agreement to cover documented actual costs and reasonable profit for such extra services actually provided by the Contractor, provided the Contractor has first secured written authorization and approval from the County Administrator. The extra compensation shall be reasonable and if Contractor and County Administrator cannot agree on the amount of extra compensation, the Board shall make the final determination. Contractor agrees to provide the emergency services immediately upon request and the fact that the extra compensation has not been determined shall not delay the provision of service. SECTION 3.02. HAZARDOUS WASTE. The Contractor shall not be required to collect and dispose of Hazardous Waste under this Agreement. The collection and disposal of Hazardous Waste are not regulated under this Agreement, unless and until a separate agreement therefore is entered into by and between County and Contractor. 9: \atty\agreemnt\NonExclusiveCommSW Agmt -8- '-' ....., SECTION 3.03. CHANGES IN SCOPE OF COLLECTION SERVICE. From time to time, at the sole option of the County, it may be necessary to modify the scope of services to be provided hereunder. Should this occur, the County and the Contractor agree to enter into good faith negotiations to amend this Agreement to reflect the impact of any such modification. SECTION 3.04. TERM OF AGREEMENT. The term of this Agreement shall be for the period beginning January 11, 2005 and terminating September 30, 2006. ARTICLE IV SOLID WASTE COLLECTION SERVICE SECTION 4.01. SOLID WASTE COLLECTION SERVICE. The Contractor is hereby authorized, on a non-exclusive basis, to provide Solid Waste Collection Service to Commercial Property located in the County Service Area and to Residential Property located in the Rural Service Area. SECTION 4.02. CONDmONS AND FREQUENCY OF SERVICE. (A) Other than Roll-Off Containers, service shall be provided at least twice a week to all ,customers generating putrescible waste and at least once a week to all customers not generating putrescible waste. (B) The Contractor shall be required to provide service within twenty-four hours of a service request for Roll-Off Containers (other than Sundays). Roll-Off Containers containing putrescible waste shall be emptied not less than once per week; provided however, that Roll-Off Containers equipped.with a watertight compactor mç¡y be emptied on an on-call basis. (C) Collection of Construction and Demolition Debris may also be on an on-call basis. (D) The size of the Bulk Container or Roll-Off Container shall be determined between the Contractor and the customer. Except as required by Sections 4.02(Aj and (B), the frequency of Collection shall be determined between the customer and the Contractor. However, the size and the frequency of such shall be sufficient to provide that no Solid Waste need be placed outside a Bulk Container, Roll-Off Container or Standard Container. The Contractor shall provide Bulk Containers and Roll-Off Containers as necessary; however, customers may acquire their Bulk Container or RolI- Off Container from any source provided that the source or customer is completely responsible for its proper maintenance. Such Bulk Containers or Roll-Off Containers shall be of a type that can be serviced by the Contractors equipment. (E) All Solid Waste shall be placed in either a Bulk Container, Standard Container or RolI- Off Container. Where Standard Containers are used, they shall be placed at the roadside or at such other collection point as may be agreed upon between the Contractor and the customer, provided that they shall not be placed in the road right-of-way No putrescible waste shall be collected or stored in either a Bulk Container, Roll-Off Container or Standard Container unless it is covered. All Bulk Containers and Roll-Off Containers shall be kept in a safe, accessible location agreed upon between the Contractor and the customer. Any damage to Bulk Containers, Roll-Off Containers or g: \atty\agreemnt \NonExclusiveCommSW ....gmt _ 9- - '-' ..."" Standard Containers or other damage caused by the Contractor shall be promptly repaired, replaced or reimbursed by the Contractor. (F) The Contractor shall provide back door service to handicapped persons upon the customer providing to the Contractor proof of handicapped status as required by Section 320.0848(14) Florida Statutes, and certifying that no other able-bodied person resides in the household. No additional charge shall be made for providing back door service to handicapped persons. SECTION 4.03. METHOD AND HOURS FOR COLLECTION. Collection shall occur on a regular basis with a frequency of pick-up as provided herein and the size of the Bulk Container or Roll-Off Container to be agreed upon between the Contractor and the customer. Collection shall be permitted at any reasonable time; however, service provided to commercial customers located adjacent to Dwelling Units shall be collected within the same hours and dåys as required by the County for Solid Waste Collection Service to Residential Property (i.e. between the hours of 7:00 am. and 6:00 p.m., Monday through Saturday). SECTION 4.04. AGREEMENTS FOR SOLID WASTE COLLECTION SERVICE. A written agreement for Solid Waste Collection Service shall be executed by the Contractor and provided to the customer regarding the level and type of service to be provided and manner of collection of fees; provided however, that no agreement shall be required for Solid Waste Collection Service provided to Residential Property in the Rural Service Area or for Solid Waste Collection Service limited to Construction and Demolition Debris. The customer may subscribe to a greater level of service than that which is minimally required under this Agreement to meet the needs of the customer in a sanitary ,and efficient manner. However, upon failure of the parties to reach such an agreement, either party may apply to the County Administrator, who shall establish the level and type of service to be provided, including the location and size of the container, and the number of pick-ups per week. The Contractor will be responsible for the billing and collection of all commercial charges. SECTION 4.05. TERMINATION OF SERVICE. The Contractor may suspend Solid Waste Collection Service to a customer whose payment is 45 days past due. However, service shall not be suspended unless 2 weeks written notice of such pending suspension has been provided to the customer by the Contractor. The Contractor shall notify the County Administrator of all suspensions the next business day following any such suspension. The Contractor may impose a charge for re- starting service to suspended Customers. SECTION 4.06. USE OF SOLID WASTE DISPOSAL FACILITY. (A) All Solid Waste collected by the Contractor will be deliveíed to a Solid Waste Di sposal Facility descíibed in Section 3.01(D) and the applicable disposal charge shall be paid by the Contractor. (8) If the Contractor is using the County Solid Waste Disposal Facility, then: g:\otty\ogreemnt\NonExclusi\'eCommSW Agmt .10- '-'" ...." (1) On or before the tenth day of each month, the Contractor shall pay the County for the full amount of the disposal fees incurred by the Contractor for the prior month. Disposal fees shall be based upon the records maintained by the County indicating the total weight of Solid Waste deposited at the Solid Waste Disposal Facility by the Contractors vehicles. Disposal fees shall be computed in accordance with the schedule of charges approved by the Board, as the same may be amended from time to time. (2) The Contractor shall post a bond issued by a surety acceptable to the County or provide other security in a form acceptable to the County Attorney in an amount equal to the Contractors estimated total disposal fee for two months, rounded to the nearest thousand dollars. The security shall insure the Contractors faithful and timely payment of all Solid Waste disposal fees. The parties agree that this security amount is an estimate by the County and will be reviewed semiannually thereafter. If there is a significant increase in the Contractors monthly total disposal fee, the County reserves the right to increase the minimum security amount at any time. Based upon any such review, the security amount shall be adjusted to the revised estimated total disposal fee for two months, rounded to the nearest thousand dollars. Any adjustment of the security amount may also include an adjustment for a fee increase authorized by the Board, if such increase is due to take effect prior to the next regularly scheduled review. (C) The Contractor agrees to comply with the applicable provisions of all permits, rules, regulations, law and ordinances adopted or issued by the County, State of Florida, or United States <?f America, including those that are applicable to the Solid Waste Disposal Facility. ARTICLE V RECYCLABLE MATERIALS COLLECTION SERVICE SECTION 5.01. SERVICE TO CERTAIN DWELLING UNITS. The Contractor is hereby authorized, on a non-exclusive basis, to provide (1) Recyclable Materials Collection Service to Commercial Property within the County Service Area and the City Service Area and (2) Recyclable Materials Collection Service to Residential Property located within the Rural Service Area. The Contractor shall offer Recyclable Materials Collection Service to all Dwelling Units located on Commercial Property in the County Service Area to which the Contractor provides Solid Waste Collection Service. The charge for Recyclable Materials Collection Service shall be included in the charge for Solid Waste Collection Service, if provided, but will be separately stated on each bill. Notwithstanding the foregoing, Recyclable Materials Collection Service shall not be required if the Solid Waste Collection Service is limited to the collection of Construction and Demolition Debris. SECTION 5.02. FREQUENCY OF SERVICE. Recyclable Materials Collection Service shall be provided to Dwelling Units once every week on a scheduled route basis. Recyclable Materials Collection Service shall coincide with a regularly scheduled pick-up day for Solid Waste Collection Service. g:\atty\agreemnt\NonExclusiveCommSW Agmt -11- - '-" ...." SECTION 5.03. ACCESSIBILITY. All Recyclable Materials to be collected shall be stored in an approved Recycling Bin and shall be placed in close proximity to the receptacles for Solid Waste. If Solid Waste is collected from Standard Containers, Recycling Bins must be placed within sixfeet of the curb. If Solid Waste is collected from Bulk Containers, Recycling Containers must be placed in same area. All Recycling Bins and Recycling Containers must be placed in a location providing/awful, safe, and efficient access by collection crews and vehicles. SECTION 5.04. HOURS FOR SERVICE. Recyclable Materials Collection Service to DNelling Units shall be conducted between 7:00 a.m. and 6:00 p.m., Monday through Saturday. SECTION 5.05. RECYCLING BINS, AND CONTAINERS. (A) The Contractor at its expense shall provide and deliver Recycling Bins to each Dwelling Unit from which Solid Waste is collected from Standard Containers. (B) At a minimum¡ the Contractor at its expense shall provide and deliver one or more Recycling Containers colored green for newspapers and one or more Recycling Containers colored blue for other commingled Recyclable Materials to each parcel from which Solid Waste is collected in Bulk Containers. At the request of the Customer, the Contractor may provide other types of recycling service which would require the Customer to perform additional segregation of Recyclable Materials beyond that required for the basis service. The type and quantity of Recycling Containers and their location shall be agreed upon between the Contractor and the customer. Recycling Containers must be placed in a convenient location for use by residents. . . (C) The size¡ shape, and color of the Recycling Bins, and Recycling Containers, and the configuration of any printing shall be approved by the County Administrator. (D) The title to the Recycling Bins and Recycling Containers shall be vested with the Contractor for the duration of this Agreement. ' , . (E) The Contractor shall replace at its own expense any Recycling Bin or Recycling Container that is (1) lost, (2) rendered unserviceable through normal wear and tear of collection services, or (3) damaged through the fault or negligence of the Contractor or its employees. (F) The Contractor must purchase and use Recycling Bins manufactured with a minimum of 25 percent post-consumer plastic. (G) Recycling Bins and Req'cling Containers for newly constructed Dwelling Units shall be provided and delivered by the Contractor within ten days of the issuance of a certificate of occupancy. SECTION 5.06. MANNER OF COLLECTION. The Contractor shall collect Recyclable Materials with as little disturbance as possible and shall leave the Recycling Bin or Recycling Container at the same point it was collected. To be eligible for pick-up Recyclable Materials must be g;\ctty\cgree.mnt \hJonExclusiveCommSWAgmt -12- , . '-' "wi placed in Recycling Bins or, if provided, Recycling Containers. The Recycling Bins and Recycling Containers must be placed at the usual accessible pick-up location. If materials other than Recyclable Materials are improperly placed in a Recycling Bin or Recycling Container, the Contractor shall return such material to the Recycling Bin or Recycling Container and place a neon colored friendly reminder sticker on the inside of the Recycling Bin or on the lid of the Recycling Container, informing the customer of the error. SECTION 5.07. PROCESSING AND MARKETING OF RECYCLABLE MATERIALS. (A) The Contractor shall not return collected Recyclable Materials to the waste stream. If the market ceases to exist for any Recyclable Materials, alternate disposal options for such Recyclable Materials must be approved in advance by the County Administrator. Such approval shall not be unreasonably withheld. (B) The Contractor shall be responsible for processing and marketing all Recyclable Materials collected and shall take all reasonable commercial action to assure that the Recyclable Materials are separated, processed and marketed or otherwise disposed of in a manner that assures reuse or return to use in the form of raw materials or products. SECTION 5.08. RECYCLING COLLECTION EQUIPMENT. (A) The Contractor shall have on hand at all times and in good working order such recycling collection services equipment as to permit the Contractor to adequately and efficiently perform the contractual duties specified in this Agreement. Vehicles for Recyclable Materials Collection Service shall be designed to separate various types of Recyclable Materials and shall be enclosed or otherwise properly covered so as to prevent litter or discharge. Vehicles for Recyclable Materials Collection Service shall be clearly distinguishable from vehicles used for Solid Waste Collection Service by color or appropriate signage. The method of distinguishing vehicles used for Recyclable Materials Collection Service from vehicles used for Solid Waste Collection Service shall be approved by the County Administrator. All equipment used for Recyclable Materials Collection Service shall be kept in good repair and appearance, and in a sanitary, clean condition at all times. (B) No advertising, except signage approved by the County to promote recycling, will be permitted on recycling collection vehicles. Upon request of the County, the Contractor will be required to display periodic recycling program promotional signage on the recycling vehicles; provided, however, that the Contractor shall not be required to change promotional signage more frequently than once during any three-month period. The Contractor agrees to bear all costs associated with such promotional signage. The Contractors name, corporate logo, and telephone number must be displayed on all vehicles at all times. SECTION 5.09. TITLE TO RECYCLABLE MATERIALS AND REVENUE FROM RESALE. The Contractor shall at all times hold title and ownership to all Recyclable Materials collected by the Contractor pursuant to this Agreement and shall retain the revenues obtained from its sale of Recyclable Materials. g: \atty\agreemnt\NonExclusiveCommSW Agmt -13- '-' ..."" SECTION 5.10. RECYCLING REPORTS. Within fifteen days after the last day of each calendar quarter, the Contractor shall submit a recycling report to the County, on forms approved by the County. The Contractor shall maintain books and records of the information to be included in these recycling reports, which books and records shall be available for inspection and audit by the County at all times. The quarterly recycling reports will be designed to assist the County in meeting any local, state or federal reporting requirements relative to recycling or Solid Waste reduction goals and shall contain, by way of example and not limitation, the following information: (A) a summary of all tonnages recovered by material; (B) recycling program participation (set-out) rates for customers served with Recycling Bins; (C) a discussion of problems and noteworthy experiences in the Recyclable Materials Collection Service; (D) a discussion of highlights and other noteworthy experiences and measures taken to resolve problems, increase efficiency or encourage program participation; (E) a detailed description of the actions taken to process, market or otherwise properly dispose of the Recyclable Materials; (F) Materials; gross revenue received, broken down by material, for the resale of Recyclable . . (G) a list of persons or firms to whom Recyclable Materials have been sold, including the name, address, telephone, contact person, final destination of materials, and end product; (H) an overall assessment of performance during the quart~r; (I) detailed data to allow analysis of collection equipment handling capabilities; , (J) a discussion of the public information activities and their impact on participation and recovered volumes; and (K) any recommendations for improvement of the recycling program. SECTION 5.11. APPROVAL OF COMMERCIAL RECYCLING PROGRAMS. The Contractor shall submit a plan to the County for County approval outlining the scope of Recyclable Materials Collection Service to be provided to Commercial Property on which no Dwelling Units are located. g: \atty\agreemnt \NonExclusiveCommSW Agmt -14- --- "" ...., ARTICLE VI FEES, BILLING AND COLLECTION SECTION 6.01. COMMERCIAL BILLING, COLLECTION AND PAYMENTS. The Contractor shall be responsible for the billing and collection of payments for Solid Waste Collection Service and Recyclable Materials Collection Service. Customers shall be billed on a monthly basis, in advance; provided however, that (1) Residential Property located in the Rural Service Area may be billed on a quarterly basis, in advance, and (2) the agreement required by Section 4.05 hereof may permit individual Dwelling Units located on Commercial Property in the County Service Area to be billed on a quarterly basis, in advance. Fees shall be deemed delinquent fifteen days after the service has been provided. Interest shall accrue on delinquent fees at the same rate provided in Section 55.03, Florida Statutes. SECTION 6.02. FRANCHISE FEES. (A) To compensate tl1e County for the cost of administration, supervision and inspection rendered for the effective performance of this Agreement, the Contractor, if not operating as an Owner-Contractor, shall pay to the County a franchise fee equal to four percent of all gross revenues collected or received from its customers for Solid Waste Collection Service, and Recyclable Materials Collection Service. For the purposes of determining the franchise fee due the County, gross revenues shall encompass all fees charged and collected for Solid Waste Collection Service, and Recyclable Materials Collection Service, including the disposal fee paid by the Contractor at any Solid Waste Disposal Facility. . . (8) Franchise fees shall be payable monthly in arrears. Any amounts not paid when due shall earn interest at the same rate provided in Section 55.03, Florida Statutes. Adjustments to the franchise fees due the County, based upon additional information on the gross revenues revealed by the reporting requirements in Section 7.10 or otherwise, shall be paid promptly. Any further amounts which may be due County as a result of changes or additional information relating to the , . gross revenues shall be made with the next monthly payment. (C) Contractors that engage in the business of collecting and disposing of Construction and Demolition Debris shall be required to enter into a non-exclusive agreement, however no franchise fee shall be charged or collected. ARTICLE VII OPERATIONS SECTION 7.01 OFFICE. (A) The Contractor shall maintain an office where complaints can be received. It shall be equipped with sufficient telephones to receive the complaints. However, if the Contractor is serving as an Owner-Contractor, the office hours of the Owner-Contractors principal business shall be deemed sufficient to comply with the foregoing requirement. All telephone numbers used by the Contractor shall allow for toll free use for any call originating from within the County. g: \atty\agreemnt\NonExclusiveCommSW Agmt -15- ~ ~ (8) During normal business hours and following reasonable notice, the Contractor shall allow the County to inspect and copy all records, papers, letters, or other documents related to the service provided by the Contractor pursuant to this Agreement. SECTION 7.02. CONTRACTOR PERSONNEL. (A) The Contractor shall assign qualified persons to be in charge of the operations within the County Service Area and the City Service Area and shall provide the name of such person to the County Administrator. (B) The Contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement with respect to hiring, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment because of age, sex or physical handicaps (except where based on a bonafide occupational qualification); or because of marital status, race, color, religion, national origin or ancestry. (C) Contractor shall bear the responsibility for verifying the employment status, under the Immigration Reform and Contract Act of 1986, of all persons it employs in the performance of this Agreement. (D) Each driver of a collection vehicle shall at all times carry a valid Florida drivers license for the type of vehicle that is being driven. (E) The Contractors name and office telephone number shall be prominently displayed on all vehicles used to collect Solid Waste and Recyclable Materials. The Contractor shall provide the County at all times with a current list of the vehicles used for Solid Waste Collection Service and Recyclable Materials Collection Service. (F) The Contractor shall provide operating and safety training for all personnel. (G) The Contractors employees shall treat all customers in a polite and courteous manner. SECTION 7.03. COLLECTION EQUIPMENT. The Contractor shall have on hand at all times and in good working order such equipment as shall permit the Contractor to adequately and efficiently perform the contractual duties specified in this Agreement. Upon execution of this Agreement and semi-annually thereafter, the Contractor shall provide in a format specified by the County Administrator a list of the equipment used by the Contractor to provide services relating to this Agreement. Collection equipment shall be of the enclosed loader-parker or roll-off type unless otherwise authorized in writing by the County Administrator. All collection equipment shall be kept in good repair, appearance, and in a sanitary, leak-proof, clean condition at all times. The Contractor shall have available sufficient reserve equipment to provide the service within the hours and days of collection required hereunder. Such reserve equipment shall correspond in size and capacity to the equipment used by the Contractor to perform its contractual duties. Equipment is to be painted g:\atty\agreemnt\NonExclusiveCommSW Agmt -16- ~ ...., uniformly with the name of the Contractor, business telephone number and the number of the vehicle in letters not less than 3 inches high on each side of the vehicle. All vehicles shall be numbered and a record kept of the vehicle to which each number is assigned. No advertising shall be permitted on vehicles, except for events sponsored by the County, which shall be advertised on request. SECTION 7.04. SPILLAGE. The Contractor shall not litter or cause any spillage to occur within St. Lucie County. The Contractor may refuse to collect any Solid Waste that has not been properly placed in a Bulk Container, Roll Off Container, Standard Container or properly bundled or packaged. During hauling, all Solid Waste shall be contained, tied, or enclosed so that leaking, spilling, and blowing is prevented. In the event of any spillage caused by the Contractor, the Contractor shall promptly clean up all spillage. SECTION 7.05. COMPLAINTS. (A) All service complaints shall be handled by the Contractor unless otherwise changed by the County Administrator. The County Administrator shall notify the Contractor of each complaint communicated to the County. All complaints shall be immediately recorded on a complaint log by the Contractor. The Contractor shall provide a substantive response to each complaint within 24 hours after it is received by the Contractor. When the complaint is received after 12:00 noon on a Saturday or the day preceding a holiday, as specified in this Agreement, a substantive response shall be made by the Contractor no later than the next regular working day. Each complaint shall be fully resolved within 96 hours after it is received by the Contractor. (B) The Contractor shall supply the County Administrator, upon request, with a typed statement of all oral or written complaints (including copies of written complaints received) on a complaint form or other written format approved by the County Administrator, from any source and whether or not received and forwarded to the Contractor by the County. Such statement shall be in the format approved by the County indicating the date and hour of inquiry or complaint receipt, the nature of the complaint; if received on the day preceding a holiday or a weekend, it shall be addressed on the next working day jf a resolution cannot be reached on the date of receipt. The Contractor shall provide the County Administrator, upon request, with a full explanation of the disposition of any complaint involving a claim of damage to persons or property as the result of actions of Contractor or its employees or agents. The Contractor shalt provide individual written notice to all of its Solid Waste Collection Service and Recyclable Materials Collection Service customers about complaint procedures, rules and regulations, and days of collection on an annual basis and whenever there is a change in service, days of collection or other procedures. The County Administrator has the right to require the Contractor to change such notice materials. The County may from time to time contact customers directly regarding the quality of service and disposition of complaints. SECTION 7.06. QUALITY OF PERFORMANCE OF CONTRACTOR. (A) It is the intent of the County to ensure that the Contractor provides a high quality level of collection services for Solid Waste and Recyclable Materials. To this end, all complaints g: \atty\agreemnt \NonExclusiveCommSW Agmt -17 _ '-' w received by the County Administrator and reported to the Contractor shall be promptly resolved pursuant to the provisions of this Agreement. In the event legitimate complaints, as determined by the County Administrator shall exceed 2% of the total customers billed by the Contractor within the County Service Area and the City Service Area during any Fiscal Year, or 0.5% of the total customers billed by the Contractor during anyone calendar month, the County Administrator may levy administrative charges for those complaints, as set forth in paragraphs (1) and (2) of this subsection which exceed the percentage levels specified in this subsection. (1) Failure to clean up $100.00 per incident per spilled Solid Waste location and Recyclable Materials after reasonable notice; (2) Failure or neglect $50.00 per incident per to collect Solid location. Waste or Recyclable Materials from any premises at or within the times specified within this Agreement; (8) For performance failures by Contractor as specified in paragraphs (1) through (6) of this subsection, the County Administrator may levy administrative charges as follows: (1 ) Failure to keep vehicles $1,000.00 per vehicle incident and equipment in good per day. repair and maintained in clean, safe, and sanitary manner; (2 ) Failure to have vehicle operators properly licensed; $1,000.00 per day per incident. (3 ) Failure to maintain $100.00 per day per incident. office hours in the manner specified in this Agreement; (4) Failure to replace or $25.00 per incident per repair any container location. damaged as specified in this Agreement; (5 ) Failure to file and keep $100.00 per day per incident. current all documents and reports required by this Agreement; (6 ) Failure to resolve any $25.00 per day per incident. complaint as specified in this Agreement; (C) The County Administrator may assess administrative charges pursuant to this section on a monthly basis and shall notify the Contractor in writing of any the administrative charges assessed and the basis for each assessment. In the event the Contractor wishes to contest such assessment, it shall provide written objections to each contested assessment and, within 5 days after receiving g: \atty\agreemnt \No nExc lusiveCommS W Agmt -18- ~ ""'" notice, request in writing an opportunity to be heard and present its written defense to such administrative assessment. If the County Administrator and the Contractor can not agree on the contested assessment within 10 days after receipt of the Contractors written defense, the County Administrator shall forward the Contractors written objection and defense to the Board for consideration and shall notify the Contractor of the date on which the matter will be considered by the Board. The County shall notify the Contractor in writing of any action taken with respect to Contractors claims and the decision of the Board will be final administrative action. (D) The assessment of administrative charges pursuant to this section is a supplementary remedy and does not replace any other remedies available to the County under this Agreement, or otherwise, for failure of the Contractor to provide a high qualify level of service. SECTION 7.07. PERMITS AND LICENSES. The Contractor shall obtain, at its own expense, all permits and licenses required by law for its activities and, maintain same in full force and effect at all times during the term of this Agreement. . SECTION 7.08. WORKERS COMPENSATION INSURANCE. Workers Compensation coverage must be maintained in accordance with statutory requirements as well as Employers Liability Coverage in an amount not less than $500,000 per incident. SECTION 7.09. LIABILITY INSURANCE. (A) The Contractor shall, during the term of this Agreement and any extensions hereof, maintain in full force and effect general and automobile liability insurance which specifically covers all exposures incident to the Contractors operations under this Agreement. Such insurance shall be with å company acceptable to the County, in the broadest form available, in an amount of not less than $1,000,000.00 Combined Single Limit for personal injury, including death, and property damage liability and shall include, but not be limited to, coverage for premises/Operations Products/Completed Operations, Contractual to support the Contractors agreement or indemnity. All policies shall provide that insurance shall not be canceled, limited or non-renewed until after 30 days written notice has been given to the County. (B) Current certificates of insurance evidencing required coverage must be on file with the County at all times. (C) Contractor expressly understands and agrees that any insurance protection furnished by Contractor shall in no way limit its responsibility to indemnify and save harmless County under the provisions of this Agreement. Deductibles shall not exceed $10,000. As to the County's interest therein, no policy shall be invalidated by any act or neglect of, or breach or violation of any warranties, declarations or conditions by the Contractor or its agents, and such insurance shall be primary without right of contribution of any other insurance carried by or on of the County. Contractor hereby irrevocably waives all claims against the County for all losses of and damages to property or injuries or death to persons resulting from risks insurable under the insurance described above. g:\atty\agreemnt\NonExclusiveCommSW Agmt -19- '-" 'wII SECTION 7.10. REPORTING REQUIREMENTS, BOOKS AND RECORDS. (A) In addition to any other requirements of this Agreement, the Contractor shall be required to file pertinent statistical and aggregate cost information pertaining to Solid Waste Collection Service and Recyclable Materials Collection Service that is requested by the County to comply with the provisions of Chapter 403, Florida Statutes, and other pertinent laws and regulations. (8) The County or its designee shall have the right to review all records maintained by the Contractor on 5 days written notice. (C) An annual audit of the Contractors gross revenues collected or received from its customers for Solid Waste Collection Service and Recyclable Materials Collection Service and the franchise fees paid to the County pursuant to Section 6.02 hereof shall be performed and a special report issued by an independent Florida certified public accounting firm acceptable to the County in accordance with generally accepted accounting principles and shall be delivered to the County at the Contractors expense within 120 days of the 12 month period ending the Contractors fiscal year. The Contractor shall establish and maintain at its own expense during the term of this Agreement a bookkeeping, accounting and record keeping system to facilitate the preparation of said audit and shall preserve for at least 6 years from the date of their preparation, full, complete and accurate books, records and accounts in accordance with generally accepted accounting principles consistently applied and in the form and manner prescribed by the County from time to time. Notwithstanding the foregoing, no annual audit or special report shall be required from any Contractor that is operating only as an Owner-Contractor. (D) If requested by the County Administrator, all information available to the County under this Agreement that is maintained by the Contractor on electronic media shall be transferred to the County on electronic media. SECTION 7.11. USE OF RECYCLED PRODUCTS. When available, the Contractor shall procure products or materials with recycled content with respect to work performed or products supplied under this Agreement. A decision to not procure such items must be based on a determination that such procurement is not available within a reasonable period of time, fails to meet the performance standards set forth in applicable specifications or fails to meet the reasonable performance standards of the Contractor or the County. On an annual basis the Contractor shall provide the County with a written statement indicating what recycled products were used or supplied in its performance under this Agreement. If a decision was made not to use recycled products, the Contractor shall provide the County with a written statement indicating the basis for the decision using the above criteria. SECTION 7.12. POINT OF CONTACT. All dealings, contacts, notices, and payments between the Contractor and the County shall be directed by the Contractor to the County Administrator unless otherwise specifically provided for herein. g: \atty\agreemnt\NonExclusiveCommSW Agmt - 20- '-' ..., SECTION 7.13. PUBLIC WELFARE. The County shall have the power to make changes in or to impose new and reasonable rules and regulations on the Contractor under this Agreement relative to the method of collection and disposal of Solid Waste and shall from time to time be necessary and desirable for the public welfare; provided, however, that for any such rule or regulation, the County shall give the Contractor reasonable written notice of any proposed change and an opportunity to be heard concerning those matters. The method of collection and disposal of Solid Waste and Recyclable Materials set out herein shall also be liberally construed to include, but is not limited to the manner, procedures, operations and obligations, financial or otherwise, of the Contractor. The Contractor shall be reasonably and appropriately compensated as determined by the negotiation and agreement between the County and the Contractor for any additional services or other obligations required of the Contractor due to any modification in the Agreement under this section. SECTION 7.14. APPROVAL OF DISPOSAL SITE. All Solid Waste shall be hauled to a Solid Waste Disposal Facility operated, maintained or approved by the County. The County shall ensure there is a Solid Waste Disposal or Recycling Facility operated and maintained by the County. Any other facility must be in compliance with all local, state and federal laws. All Yard Trash collected by the Contractor shall be hauled to a facility authorized by law to accept Yard Trash. SECTION 7.15. INDEPENDENT CONTRACTOR. Nothing herein contained is intended or shall be construed as in any way establishing the relationship of co-partners between the parties hereto, or as constituting the Contractor as the agent~ representative or employee of the County for any purpose whatsoever. The Contractor is to be and shall remain an independent contractor with respect to all services performed under this Agreement. Contractor shall be solely responsible for the acts and omissions of its officers, employees, agents, or any permi~ed subcontractors. SECTION 7.16. LOCAL IMPROVEMENTS. County reserves the right to construct any improvement or to permit any construction in any street or alley, which may have the effect of temporarily preventing the Contractor from traveling his accustomed route for Collection. The Contractor, however, by an acceptable method, shall continue to collect the Solid' Waste and Recyclable Materials to the same extent as though no interference existed upon the streets or alleys formerly traversed. This shall be done without extra cost to the customers. SECTION 7.17 TITLE TO WASTE. The Contractor shall have title to all Solid Waste upon its collection; provided, however, that the County reserves the right at all times to elect to hold title and ownership to all or a portion of the Solid Waste collected (except Recyclable Materials) by the Contractor pursuant to this Agreement. Such election by County shall be in writing signed by the County Administrator. SECTION 7.18. PROMOTIONAL REQUIREMENTS. (A) The County shall be responsible for the development and production of promotional material, including but not limited to brochures, radio advertisements and newspaper advertisements, to introduce the Solid Waste Collection Service and Recyclable Materials Collection g: \atty\agreemnt \NonExclusiveCommSW Agmt -21- '-' 'wII Service. In addition, the County shall develop periodic promotional programs to encourage increased participation and enhance public awareness. (B) The Contractor shall insert an initial package of promotional material developed and prepared by the County in each Recycling Bin delivered to a Dwelling Unit. Thereafter at the Countys request (but not more than twice during each calendar year), the Contractor shall insert packages of promotional material developed and prepared by the County on the doorknob of each Dwelling Unit then served by a Recycling Container. If the Contractor cannot obtain the access necessary to comply with the foregoing requirement, the promotional material must be distributed by an alternative method approved by the County Administrator. (C) The Contractor shall also distribute any promotional messages or brochures developed and prepared by the County in the same envelope as the customer bills; provided however, that such distribution shall not occur more than once during each calendar quarter. Within 30 days of the effective date of this Agreement, the Contractor shall provide the County with a sample of a customer bill and a reasonable number of days prior to the billing date that brochures and copy for promotional messages must be delivered to the Contractor. SECTION 7.19. CUSTOMER SERVICE AND SERVICE AREA DISPUTES. To the extent permitted by law, the County Administrator shall be responsible for interpreting this Agreement to resolve disputes that may arise hereunder. The parties agree that any decision rendered by the County Administrator in connection with such matters shall be final and binding upon the Contractor, the customer and the County. SECTION 7.20. OWNER-CONTRACTORS. Notwithstanding any other provisioQ of this Agreement to the contrary, if the Contractor is serving as an Owner-Contractor, the County Administrator may waive or modify any requirement of this Agreement that is inapplicable or unnecessary due to the special relationship between an Owner-Contractor and its customers. ARTICLE VIII GENERAL PROVISIONS SECTION 8.01. NOTICE. All notices, requests, certificates, consents or other communications required or permitted hereunder shall be in writing and (as elected by the person giving such notice) hand delivered by messenger or courier service, telecommunicated or mailed by registered or certified mail, (postage prepaid, return receipt requested), to the parties at the following addresses: County: St. Lucie County 2300 Virginia Avenue Fort Pierce, Florida 34982 Attention: Chairman, Board of County Commissioners County Administrator County Attorney g: \atty \ogreemnt \NonExc lusiveCommS W Agmt - 2 2 _ - '-' ....., Contractor: Southern Waste Systems, LLC 790 Hillbrath Dr. Lantana, FI. 33462 Charles Gusmann or to such other address as any party may designate by notice complying with the terms of this Section. Each such notice shall be deemed delivered (a) on the date delivered if by personal delivery; (b) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. SECTION 8.02. DEFAULT OF CONTRACT. (A) The County may terminate this Agreement, except as otherwise provided in this section, by giving Contractor 30 days advance written notice, upon the happening of anyone of the following events: (1) If Contractor shall take the benefit of any present or future insolvency statute, or shall make a general assignment for the benefit of creditors, or file a voluntary petition in bankruptcy or a petition or answer seeking an arrangement for its reorganization or the readjustment of its indebtedness under the Federal bankruptcy laws or under any other law or state of the United States or any state thereof, or consent to the appointment of a receiver, trustee or liquidator of all or substantially all of its property; or (2) By order or decree of a Court, Contractor shall be adjudged bankrupt or an order shall be made approving a petition filed by any of its creditors or by any of the stockholders of the Contractor, seeking its reorganization or the readjustment of its indebtedness under the Federal bankruptcy law or under any law or statute of the United States or of any state thereof, provided that if any such judgment or order is stayed or vacated within 60 days after the entry thereof, any notice of cancellation shall be and become null, void and of no effect; unless such stayed judgment or order is reinstated in which case, said default shall be deemed immediate; or (3) By or pursuant to or under authority of any legislative act, resolution or rule or any order or decree of any Court or governmental board, agency or officer having jurisdiction, a receiver, trustee or liquidator shall take possession or control or all or substantially all of the property of the Contractor, and such possession or control shall continue in effect for period of 60 days; of (4) If the Contractor is convicted or found guilty of a Public Entity Crime with or without an adjudication of guilt, in any federal or state trial court of record as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nob contendere, and is placed on the convicted vendor list pursuant to Section 287.133, Florida Statutes; or (5) The Contractor has defaulted, by failing or refusing to perform or observe the terms, conditions or covenants in this Agreement or any of the rules and regulations promulgated by the County pursuant thereto or has wrongfully failed or refused to comply with the instructions of the County Administrator relative thereto and said default is not cured within 30 days of receipt of g: \atty\agreemnt\NonExclusiveCommSW Agmt _ 2 3- '-' ...." written notice by County to do so, or if by reason of the nature of such default, and the same cannot be remedied within 30 days following receipt by Contractor of written demand from County to do so, Contractor fails to commence the remedy of such default within said 30 days following such written notice, or having so commenced shall fail thereafter to continue with diligence the curing thereof (with Contractor having the burden of proof to demonstrate (a) that the default cannot be cured within 30 days, and (b) that it is proceeding with diligence to cure said default, and such default will be cured within a reasonable period of time). No notice to cure a default shall be required if Contractor fails to perform under subsections (A) (1), (A) (2), (A) (3), (A) (4), (8) or (C) of this section. (8) Notwithstanding anything contained herein to the contrary, if the Contractor fails to provide collection service for a period of 5 consecutive scheduled working days, the County may secure the Contractors customer list on the sixth working day in order to provide interim collection services until such time as the matter is resolved and the Contractor is again able to perform pursuant to this Agreement. If the Contractor is unable for any reason or cause to resume performance at the end of 15 working days, all liability of the County under this Agreement to the Contractor shall cease and this Agreement may be terminated by the County. (C) Notwithstanding anything contained herein to the contrary, in the event the Contractor delivers Solid Waste to a facility other than the Solid Waste Disposal Facility designated operated, maintained or approved by the County, the County may secure the Contractors customer list and this Agreement may be terminated by the County. (D) Notwithstanding the foregoing and as supplemental and additional means of termination of this Agreement under this section, in the event that Contractors recprd of performance show that Contractor has frequently, regularly or repetitively defaulted in the performance of any of the covenants and conditions required herein to be kept and performed by Contractor, in the opinion of County and regardless of whether Contractor has corrected each individual condition of default, Contractor shall be deemed a habitual violator, shall forfeit the right to any further notice or grace period to correct, and all of said defaults shall be considered cumulative and collectively, shall constitute a 'condition of irredeemable default. The County shall thereupon issue Contractor a final warning citing the circumstances therefore, and any single default by Contractor of whatever nature, subsequent to the occurrence of the last of said cumulative defaults, shall be grounds for immediate termination of this Agreement. In the event of any such subsequent default, County may terminate this Agreement upon the giving of written final notice to Contractor, such cancellation to be effective upon the fifteenth consecutive calendar clay following the date of the final notice, and all contractual fees due hereunder plus any and all charges and interest shall be payable to said date, and Contractor shall have no further rights hereunder. Immediately upon receipt of said final notice, Contractor shall proceed to cease any further performance under this Agreement. (E) In the event of the aforesaid events specified in subsection (A), (8), (C) ,and (D) above and except as otherwise provided in said subsections, termination shall be effective upon the date specified in County's written notice to Contractor and upon said date this Agreement shall be deemed immediately terminated and upon such termination all liability of the County under this 9: \otty\ogreemnt\NonExclusiveCommSW Agmt -24- '-' ..,,; Agreement to the Contractor shall cease, and the County shall have the right to collect on the full amount of the Letter of Credit or utilize the Performance Bond and shall be free to negotiate with other contractors for the operation of the herein specified services. For failure to perform, the Contractor shall reimburse the County all direct and indirect costs of providing interim collection service. The County shall tender to Contractor any funds drawn on the Letter of Credit and not used as provided herein. (F) The Contractor recognizes that the failure on the part of the Contractor to comply with the terms of this Agreement is likely to cause irreparable damage to the County and damages at law would be an inadequate remedy. Therefore, the Contractor agrees that in the event of a breach or threatened breach of any of the terms of the Agreement by the Contractor, the County shall be entitled to an injunction restraining such breach and/or to a decree of specific performance, without showing or proving any actual damage, together with recovery of reasonable attorneys fees and costs incurred in obtaining said equitable relief until such time as a final and binding determination is made by the court. The foregoing equitable remedy shall be in addition to, and not in lieu of, all non-criminal remedies or rights which the County may otherwise have by virtue of any breach of this Agreement by the Contractor. The County shall be entitled to seek injunctive relief without the posting of any bonds or security to obtain the entry of temporary and permanent injunctions and order of specific performance enforcing the provisions of this Agreement. The County shall also be able to seek injunctive relief to prohibit any act or omission by the Contractor or its employees that constitute a violation of any applicable law, is dishonest or misleading. The Contractor expressly consents and agrees that the County may, in addition to any other available remedies, obtain an injunction to terminate or prevent the continuance of any existing default or violation, or to prevent the occurrence of any threatened default by the Contractor of this Agreement. SECTION 8.03. INDEMNITY. For the additional consideration of $10 and other good and valuable consideration, the receipt and sufficiency of which is acknowledged by the execution of this Agreement, the Contractor hereby covenants and agrees to defend fully, protect, indemnify and hold harmless the County from and against each and every claim, demand or cause of action and any and all liability, fines, ,cost, expense (including but not limited to reasonable attorneys fees, costs and expenses incurred in defense of the County, even if incident to appellate, post judgment or bankruptcy proceedings), damage or loss in connection therewith which may be made or asserted by the Contractor, the Contractors employees or agents, or any third parties (including but not limited to the County) on account of personal injury, death, damage or property damage caused by, arising out of or in any way incidental to or in connection with its performance hereunder, including, but not limited to, the usage of the County's Solid Waste Disposal Facility and for all claims and causes of action for violation of any permits, rules, regulations or due to the placement or disposal of any Solid Waste. At the election of the County, the Contractor shall contest and defend the County against any such claims of liability against the County, The County shall in any event, have the right, through counsel of its choice, to control the defense or response to any such claim to the extent it could financially affect the County. This indemnification shall also include any claim or liability arising from or in any way related to actual or threatened damage to the environment, pollution, agency costs of investigation personal injury or death, or damage to property, due to a release, alleged release, or improper handling by Contractor of Solid Waste regardless of the merits g:\atty\agreemnt\NonExclusiveCommSW Agmt -25- '-' ...., of the claim. Only those matters which are determined by a final, non-appealable judgment to be the result of the negligence of the County or the negligence of a third party who is not an agent, employee¡ invitee, or subcontractor of the Contractor shall be excluded from the Contractors duty to indemnify the County, but only to the extent of negligence of the County or such third party. For the purpose of this section, the term County shall be deemed to include the Board and its agents, employees and affiliates. For purposes of this indemnification, claims shall mean and include all obligations and representatives, actual and consequential damages and costs reasonably incurred in the defense of any claim against the County, including, but not limited to, reasonable accountants, attorneys and expert witness fees, costs of investigation and proof of facts, court costs, other litigation expenses, and travel and living expenses. The County shall have the right to defend any such claim against it in such manner as the County deems appropriate or desirable in its sole discretion. This indemnity shall continue in full force and effect subsequent to and notwithstanding the expiration or termination of this Agreement. SECTION 8.04. CHANGE OF LAW. (A) The parties understand and agree that changes in law in the future, including, but not limited to, legislative, judicial or administrative changes, which mandate certain actions or programs for counties or municipalities may require changes or modifications in some of the terms, conditions or obligations under this Agreement. Nothing contained in this Agreement shall require any party to perform any act or function contrary to law. (B) To the extent that any current law or any law effective after execution of this Agreement is in conflict with, or requires changes in, the provisions of collection service or exclusive rights set out in this Agreement, the parties agree to enter into good-faith negotiations for. the resolution of any such changes in this Agreement as a result of a change in law. (C) Except as otherwise expressly provided herein, no remedy herein conferred upon any party is intended to be exclusive of. any other remedy. Each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power or remedy hereunder shall preclude any other or further exercise thereof. SECTION 8.05. APPLICABLE LAW, JURISDICTION AND VENUE. (A) This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. (B) The parties to this Agreement expressly consent to the jurisdiction of and agree to suit in any court of general jurisdiction in the State of Florida, whether state, local or federal, and further agree that venue shall lie in St. Lucie County, Florida. SECTION 8.06. ATTORNEYS FEES. In the event of any dispute hereunder or of any action by any party to this Agreement to judicially interpret or enforce this Agreement or any provision hereof, or in any manner arising from this Agreement, the prevailing party shall be entitled to g: \atty\agreemnt\NonExclusiveCommSW Agmt - 2 6- ~ ...., recover its reasonable costs¡ fees and expenses¡ including but not limited tOt witness fees¡ expert fees¡ consultant fees¡ attorney¡ paralegal and legal assistant fees, costs and expenses and other professional fees, costs and expenses, whether suit be brought or not, and whether any settlement shall be entered in any declaratory action, at trial or on appeal. SECTION 8.07. AMENDMENTS AND WAIVERS. No amendment, supplement, modification or waiver of this Agreement shall be binding unless executed in writing by all parties hereto. No waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any other provision of this Agreement, whether or not similar, unless otherwise expressly provided. Each such amendment, supplement, modification or waiver of this Agreement shall be filed with the Clerk of the Circuit Court of St. Lucie County. SECTION 8.08. ASSIGNMENT. No assignment or subcontract of this Agreement or any right occurring under this Agreement shall be made in whole or in part by the Contractor without the express written consent of the Board, which consent shall not be unreasonably withheld. Assignment shall include any transfer of 20% or more of stock or control in Contractor. The Board shall have full discretion to approve or deny¡ with or without cause, any subcontract, any proposed assignment or assignment by the Contractor. Any assignment or subcontract of this Agreement made by the Contractor without the express written consent of the Board shall be null and void and shall be grounds to the Board to declare a default of this Agreement, and immediately terminate this Agreement by giving written notice to the Contractor, and upon the date of such notice this Agreement shall be deemed immediately terminated, and upon such termination all liability of the County under this Agreement to the Contractor shall cease and the Contractor shall be deemed to have failed to perform its obligations under this Agreement, and County shall have the right to draw and collect on the Letter of Credit or require performance or indemnification from any surety. In the event of any assignment with the consent of County, the assignee shall fully assume all the liabilities of the Contractor, provided, however, that such assignment and assumption shall not relieve Contractor of any liability or responsibility under this Agreement. SECTION 8.09 DISPUTE RESOLUTION. Any disputes relating to interpretation of the terms of this Agreement or a question of fact or arising under this Agreement shall be resolved through good faith efforts upon the part of the Contractor and the County or the County Administrator. At all times¡ the Contractor shall carry on the work and maintain its progress schedule in accordance with the requirements of the Agreement and the determination of the County or its representatives, pending resolution of the dispute. Any dispute which is not resolved by mutual agreement shall be decided by the County Administrator who shall reduce the decision to writing. The decision of the County shall be final and conclusive unless determined by a court of competent jurisdiction to be fraudulent, capricious, arbitrary, so grossly erroneous as to necessarily imply bad faith, or not be supported by substantial evidence. SECTION 8.10 MEDIATION. Prior to initiating any litigation concerning this Agreement, the parties agree to submit the disputed issue or issues to a mediator for non-binding med iation. The parties shall agree on a mediator chosen from a list of certified mediators available from the Clerk of Court for St. Lucie County. The fee of the mediator shall be shared equally by the parties. To the extent allowed by law, the mediation process shall be confidential and the results of the g:\atty\agreemnt\NonExclusiveCommSWAgmt -27- '-" ...,.¡ mediation or any testimony or argument introduced at the mediation shall not be admissible as evidence in any subsequent proceeding concerning the disputed issue. SECTION 8.11. ENTIRE AGREEMENT. This Agreement constitutes the entire agreement between the parties pertaining to the subject matter hereof, and supersedes all, prior and contemporaneous agreements, understandings negotiations and discussions of the parties, whether oral or written, and there are no warranties, representations or other agreements between the parties in connection with the subject matter hereof, except as specifically set forth herein. A lTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY AlTORNEY WITNESSES: SOUTHERN WASTE SYSTEMS, LLC ,u~~ I/'~> BY: 1¡/# Print Name: 4-J/./Þ",../ V í5Ar?AL4 , g: \atty\agreemnt\NonExclusiveCommSW Agmt -28- ~M NO. 6G DATE: 1/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) PRESENTED BV:"Ø- ' Leo J. Cord~iro. Solid Waste Manager TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Solid Waste Division SUBJECT: Staff requests the Board approve an upgrade to our time clock system with a purchase from Timeco for Equipment Request # E005-277 in the amount of $2,515 (including shipping) for a upgraded biometric time clock and Equipment Request # E005-278 for one new biometric time clock in the amount of $2,515 (including shipping). Funds are available in the Machinery and Equipment account due to management decision not to purchase E005-243 (55' Trailer) in the amount of $24,100. BACKGROUND: Currently the Solid Waste Division utilizes a six year old biometric time clock which has been problematic with the speed of the newer computers. This company, Timeco, provides clocks that are compatible with our software. Additionally, we have twelve employees that work a considerable distance from where the current time clock is mounted and it takes too much time to go to the clock and return to their work area. Placing a clock of the same model at the other work station will save time and allow the current software to download information from both time clocks. FUNDS AVAILABLE: 401-3410-564000-300 Machinery & Equipment PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve an upgrade to our time clock system with a purchase from Timeco for Equipment Request # E005-277 in the amount of $2,515 (including shipping) for a upgraded biometric time clock and Equipment Request # E005-278 for one new biometric time clock in the amount of $2,515 (including shipping). COMMISSION ACTION: ()C) APPROVED () DENIED ( ) OTHER Approved 4-0 Comm. Lewis Absent E: DO G ANDERSON COUNTY ADMINISTRATOR CoordinationfSianatures Mgt. & Budget (X) ~ Public Works (X) Purchasing (X) ¿;;r County Attorney ( ) Originating Dept. ( ) Other ( ) Finance: (check for copy, only if applicable)_ '-' PUBLIC WORKS DEPARTMENT SOLID WASTE DIVISION MEMORANDUM FROM: Board of County Commissioners Leo J. Cordeiro ..d? Solid Waste Manager~ TO: DATE: January 4, 2005 RE: Time Clock Currently the Solid Waste Division utilizes a six year old biometric time clock which has been problematic with the speed of the newer computers. This company, Timeco, provides clocks that are compatible with our software. Additionally, we have twelve employees that work a considerable distance from where the current time clock is mounted and it takes too much time to go to the clock and return to their work area. Placing a clock of the same model at the other work station will save time and allow the current software to download information from both time clocks. 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NO. ¡.OPT OFTAI(CE~"'FICA'T!¡ ",un QkAT1'ACMED' REG X OTHER INVOICE TO: SHIP TO: 0"."""1"""" mlWlF'ANYNA~1: St. Lucie COUnlv St. LucÎe County ADDRéS¡¡- AOtH~~:Jo" 6120 Glades Cut-Off Road 6120 Glades Cut-Off Road ~ :¡iJ"ME I~" <OOE rrT IfAlt lJlo' ÇQDE Ft Pierce FL 34981 Ft. Pierce FL 34981 T'U;ÞHO!<E NQ, ,~ OVNry TEW'HUNC NO, 561-462-16:31 772-462-B!¡)87 561-462-1631 561-462-1631 W.TACT ITlE TT'&/TION OJ'T[C Ms. Debbie Scribner Ms. Debbie Scribner ITEM . ~ART NUMBER QTY IT!M DESCRllõ'TION UNIT PRICE EXTENSION ø MAINTeNANCe MAJNTE;NANC¡; UNIT PrilCE TOTAL A 2 I Cybðr BiQ 1-eth8me11-~32 ~ 2500,00 S S,OQO,QO EI 1 Freight $ 15.00 $ 1MO c D Ii F G H J K L. M N 0 P . SUPPLIER c- CORPORATE tI MAINTENANCE $ 5.01MO SUBTOTAL $ S-6RANCH V.VENDOR B-BASIC C-C¡;NTRAL SIIE D·DEPOì TAX TAX SPfÇr^L INS"!'IiIUC':TIONB SUe-TOTAL $ 5,015.00 SUS-'TOTAL S . TOTAL ORDE~ $ 5,0111.00 CHECK NUMBER THË AaOV¡;; ORD!R IS SUSJECT TO THE ìERMS AND OONOITIONS STATED $ ON THE Re¡VERSE SIDE WHICH THe CUSTOMi:R ACKNOWLeOGES HAVE SEEN READ. DEPOSIT CHECKS ARE NON-REFUNDABLE, ORDEFt SUBJECT TOTAL. AMOUNT DUE $ 5.015.00 TimeCo Systems, Inc. TO APPlICABL! lAX AND FREIGHT CHARGES, PRICES VALID FOil 30 DA YS APPROVED I!JY: AUTHORIZED SIGNATURE CUSTOM!R St. Luc:;ie County COMPANY NAME BY: AUTHOAI~ED SIGNATURI:ITITLE/DA Te , ,......... ...., AGENDA REQUEST ITEM NO. 6H DATE: January 11, 2005 REGULAR 0 PUBLIC HEARING 0 CONSENT [X] TO: Board of County Commissioners SUBMITTED BY (DEPT): Public Works SUBJECT: BACKGROUND: PRESENTED BY: Bill Hoeffner, Grants Writer This item is to request approval of a proposed Professional Service Agreement with Glatting Jackson Kercher Anglin Lopez Rinehart, Inc. to prepare prototypical revegetation plans for the embankment between the Indian River Lagoon and Indian River Drive. The agenda item further requests the Board to designate that the need to enter into this agreement with Glatting Jackson results from a valid public emergency. The prototype plans, once developed by Glatting Jackson, will be constructed on properties along Indian River Drive that are owned by St. Lucie County (Walton Scrub) and by the Florida Inland Navigation District. The prototypes will then be used to demonstrate to the residents along Indian River Drive the types, density, and pattern of plantings necessary to secure stabilization of the Indian River Drive embankment. The emergency arises from a need to initiate the vegetative plantings as soon as possible to ensure the stabilization of the Indian River Drive embankment and also to adhere to a schedule of planting required by a grant of $3.3 million from NRCS. The 14-mile embankment between Indian River Drive and the Indian River Lagoon from Fort pierce to the Martin County line sustained severe damage from Hurricanes Frances and Jeanne. Much of the embankment was washed away. St. Lucie County, with a grant from the Federal Highway Administration, has undertaken a $30 million restoration project. This project will restore the embankment and also rebuild those sections of Indian River Drive that have been destroyed by the embankment collapse. Regretfully, the $30 million does not provide sufficient funding for the revegetation of the bank, which is necessary for its long-term stabilization. Without revegetation, the embankment will continue to be susceptible to erosion and this places the $30 million project at high risk. Based upon a preliminary estimate by a landscape architect, the cost of revegetating the 14 mile embankment will be approximately $4.26 million. St. Lucie County will be receiving two grants that will provide $3.435 in funding for the project. Additional funds are being sought. $60,000 of the $3.435 million have been provided to St. Lucie County by the Indian River Lagoon National Estuary program. These funds are to be utilized for landscape architectural services to develop three prototype planting plans. The prototypes will then be developed on lands along Indian River Drive owned by St. Lucie County and FIND. These lands provide 3,128 linear feet along the shoreline and approximately 3.8 acres on which the prototypes will be planted. The prototypes will be utilized to demonstrate to the residents along the 14 mile corridor the types, density, and pattern of plantings necessary to secure maximum stabilization of the embankment. It must be noted that the embankment is owned by more than 500 private landowners who live along Indian River Drive. For this reason, it is imperative that their involvement in the restoration effort be secured. It is St. Lucie County's intention to have the landowners, utilizing the three prototype plans and consultation with St. Lucie County staff, choose the plantings that will planted on that part of the embankment each landowner owns. The plantings will then be accomplished utilizing funds from a $3.3 million grant from NRCS. '-' "WI FUNDS AVAIL.: The $60,000 for Glatting Jackson's landscape architectural services will be available in the Storm water MSTU-NPDES Fund (102001-3725-599330-42512). PREVIOUS ACTION: On 12/21/2004, the BOCC approved the submittal of the grant application to the Indian River Lagoon National Estuary Program. RBCOMMENDATION: Staff recommends that the Board approve the Professional Services Agreement with Glatting Jackson and designate that the need to hire Glatting Jackson results from a valid public emergency. [x] [ ] APPROVED OTHBR: Approved 4-0 Comm. Lewis Absent DENIBD =z Lg¡¿¡ Anderson County Administrator COMMISSION ACTION: County AttorneYI Originating Deptl Mgt tc Budgetl Public Worksl Purchasing I Pinancel " ;' '-' .."", AGENDA REQUEST ITEM NO. C-7-A DATE: January 11,2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] PRESENTED BY: TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Airport Paul Phillips SUBJECT: Master Drainage Plan Design & Modification Scope of Work with PBS&J BACKGROUND: Basin A is located in the southwest comer ofthe Airport and includes 116 acres. Two temporary water management ponds currently serve small portions of the basin. It is the intent of the Airport to construct a single surface water management pond and system to support all future development within basin A. PBS&J has proposed to prepare the master drainage plan modifications, prepare the construction documents, obtain pennitting agency approvals, and provide construction cost estimates at a cost of $194,372. This project is eligible for reimbursement of80% ofthe project's costs from the Florida Department of Transportation (FDOT). FUNDS AVAILABLE IN ACCT#: Funds of $194,372 are available in the Airport Drainage Improvement Account (140323-4220-563005-48008). PREVIOUS ACTION: On June 25, 2002, the Board approved the funds for this project. RECOMMENDATION: Staff recommends that the Board approve Work Authorization No.6 for $194,372 with PBS&J for the Master Drainage Plan Modification for Basin A at St. Lucie County International Airport. COMMISSION ACTION: DlAPPROVED [ ]DENIED [ ]OTHER: Approved 4-0 Comm. Lewis Absent CONCURRENCE: ~/ 7 '-' ...., STAFF REPORT from St. Lucie County International Airport Subject: Board of County Commissioners Paul A. Phillips, Airport Director December 29,2004 Master Drainage Plan Modifications To: From: Date: On May 5, 1990, the St. Lucie County International Airport was issued a conceptual drainage permit by South Florida Water Management District. The permit has been modified over the years as parcels were developed and construction permits issued. Basin A is located in the southwest comer of the Airport and includes 116 acres. Two temporary water management ponds currently serve small portions ofthe basin. It is the intent ofthe Airport to construct a single surface water management pond and system to support all future development within basin A. This will include filling the current ponds and consolidating this sub-basin water management into a single system. It is also the intent of the Airport that the new system will be consistent with Federal Aviation Administration (FAA) guidelines concerning hazardous wildlife attractions. This project will include the modification ofthe conceptual permit for a consolidated surface water management system to support future development in basin A. This work will also include permitting, and the construction documents for pond A at a location to be determined. The design will satisfy the criteria of the South Florida Water Management District, the FAA, and the Fort Pierce Farms Water Control District. PBS&J has proposed to prepare the master drainage plan modifications, prepare the construction documents, obtain permitting agency approvals, and provide construction cost estimates at a cost of $194,372. This project is eligible for reimbursement of 80% ofthe project's costs from the Florida Department of Transportation (FDOT). Funds from FDOT have been approved by the Board and are currently available. If you have any questions or require any additional information, please do not hesitate to contact me. '-' ...." WORK AUTHORIZATION NO. L St. Lucie County Board of County Commissioners S1. Lucie County International Airport Agreement No. Master Drainage Plan Modification - Basin A Pursuant to that certain Contract (the "Agreement") between S1. Lucie County (The "County"), as successor in interest to the St. Lucie County International Airport, and PBS&J (the "Engineer") dated , the Engineer agrees to perform and successfully complete the Scope of Services attached hereto and made a part hereof as set forth in Attachment "A". Compensations to the Engineer along with the Schedule for Completion of the work shall be described in Attachments "B" and "C". IN WITNESS WHEREOF, the parties have caused this Work Authorization to be executed and delivered, effective as of , 2004. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESS: PBS&J BY: ¿ Nicholas L. Nesta, Program National Aviation Services Date l£f!EMBE~ 7, 2Wf / '-' .....,¡ ATTACHMENT A SCOPE OF WORK FOR MASTER DRAINAGE PLAN MODIFICATION - BASIN A AT ST LUCIE COUNTY INTERNATIONAL AIRPORT FT. PIERCE, FLORIDA December 7,2004 The "Lump Sum" fees (Attachment B) to be paid the Consultant under this contract are based upon the Scope of Work detailed herein and the Schedule for Completion detailed in Attachment C. BACKGROUND The St Lucie County International Airport was issued a Conceptual Drainage Permit by South Florida Water Management District on May 5, 1990. The permit has been modified over the years as parcels were developed and construction permits issued. Basin A is located in the southwest corner of the airport and includes 116 acres. Two water management ponds currently serve portions of the basin. It is the intent of the airport to construct a single surface water management' pond and system to support all future development within Basin A in lieu of developing individual systems site by site. This will include filling the current ponds and consolidating their subbasin water management into the single system. It is also the intent of the airport that the new system be consistent with FAA guidelines concerning hazardous wildlife attractants to the maximum extent permittable. GENERAL DESCRIPTION OF PROJECT SCOPE This project will include the modification of the conceptual permit for a consolidated surface water management system to support future development in Basin A. It shall also include preparing and permitting construction documents for Pond A-location to be determined within Basin A. The design shall to the extent practicable and permittable simultaneously satisfy the criteria of the South Florida Water Management District (SFWMD), the Federal Aviation Administration (FAA) and the Fort Pierce Farms Water Control District (FPFWCD). Scope shall generally include: Task 1: Task 2: Task 3: Task 4: Inventory and Data Collection Master Drainage Plan - Basin A Construction Documents - Pond A Permitting/Agency Approvals Page 1 of 5 12/6/2004 X:\My Documents\FPR Basin A Scope.doc1216/2004 '-' -.J Task 5: Conceptual Cost Estimating for Budgeting Detailed descriptions of these design components of the PROJECT are as follows: TASK 1: INVENTORY AND DATA COLLECTION 1. Collect existing airport plans, reports and drainage data. Airport will furnish topographic map and existing Master Drainage Plan data for Basin A Topographic mapping to provide 1-foot contour intervals accurate to ± 0.5 feet vertically and 5 feet horizontally. 2. Conduct limited field survey to supplement furnished topographic data. Limited field survey shall consist of: · cross-sections of major watercourses (over 35sf cross sectional flow area) at intervals not closer than 500 feet; · pipe location, invert, type and size confirmation for pipes/culverts 24-inches and larger; · ground surface elevations at soil borings or hand auger locations, and · seasonal high water elevations based on staking by environmental scientists and/or engineers. 3. Conduct geotechnical exploration consisting of Standard Penetration Test borings, hand auger borings, visual classification of soils retrieved by the Unified and/or USDA/SCS classification systems, laboratory index property tests, and water table measurement upon completion of boring. Estimate seasonal high water level, hydraulic conductivity, and construction characteristics of materials based on above information. 4. Coordinate with parallel work underway on Storm Water Pollution Prevention Plan (SWPPP) to obtain data on procedural Best Management Practices in place or proposed for tenants and airport operations in Drainage Basin A. 5. Collect, review and summarize existing Water Management District permits for Drainage Basin A. 6. Meet with Water Management, local permitting, and FAA Airport District Office staff to establish design objectives, constraints and criteria for the water management plan. Meeting will be on-site at St. Lucie County International Airport if FAA can attend, or at Orlando Airport District Office otherwise. TASK 2: MASTER DRAINAGE PLAN - BASIN A 1. Verify/Re-define existing drainage sub-basins and parameters (curve number {CN}, time of concentration {Tc}, impervious area, storage and similar) and prepare an Existing Conditions Drainage Plan. Basins will be defined consistent with major drainage features defined above (Le. pipes 24-inches and larger, ditches over 35 sf flow cross section, etc.). Page 2 of 5 12/6/2004 X:\My Documents\FPR Basin A Scope.doc1216/2004 '-' .....,¡ 2. Define proposed development sub-basins and parameters (CN, Tc, impervious area, storage, land use and similar), using maximum planned impervious percentages in each sub-basin. Level of detail will be consistent with that used for the existing conditions. Prepare a Proposed Conditions Basin Map as an interim work product. 3. Hold a pre-application meeting on-site with Water Management District and local permitting staff. The purpose of the meeting is to agree on the sub-basins, parameters, and similar items defined in the preceding tasks. 4. Model existing conditions' runoff and conveyance using computer program XP- SWMM for the 25- and 100-year storm events or other events as defined. Also, estimate average yearly runoff volume from each sub-basin. Result: Existing water quantity model with peak flows, total volumes and peak stages. Also, sub- basin by sub-basin estimates of existing annual runoff. 5. Layout the preliminary water management system for Drainage Basin A consistent with the preceding work item results, the Master Plan, FAA circulars, and Water Management District requirements. Result: Proposed water management system geometries and criteria. 6. Model proposed conditions' runoff and conveyance using computer program XP- SWMM for the 25- and 100-year storm events. Also, estimate average yearly runoff volume from each sub-basin. Result: Proposed water quantity model with peak flows, total volumes and peak stages. Also, basin by basin estimates of proposed condition annual runoff. 7. Evaluate water quality impacts of proposed development using information collected and developed in preceding work items, the Airport Master Plan, information collected for the FOOT Statewide Airport Stormwater Study, and computer program XP-SWMM. The item includes an estimate of annual loads in the proposed condition from each sub-basin. Using the estimated loadings and impacts, identify BMPs appropriate to pollutant load reduction per Florida Administrative Code (FAC) 62-40 and water quality standards per 62-302. BMPs must also be airport compatible per Advisory Circulars 150/5200-33, 150/5320-5b and FAA Orlando ADO Guidance Letter dated November 1997. Result: conceptual treatment train and techniques, including nonstructural controls, for water quality management, and suggested alternative design criteria for airport water quality. 8. Conceptually locate and size water quantity management systems for the airports based on SWFWMD, local and FAA criteria using the XP-SWMM model. 9. Prepare the Master Drainage Plan for the Proposed Conditions of Basin A at St. Lucie County International Airport. Page 3 of 5 12/6/2004 X:\My Documents\FPR Basin A Scope.doc1216/2004 '-' ....." 1 O. Prepare the Master Drainage Plan report describing the approach, analyses, results, conclusions and recommendations for the project. Calculations will be included on diskette as an appendix to the report narrative. TASK 3: CONSTRUCTION DOCUMENTS - POND A 1. Prepare construction documents using the St Lucie County Boiler Plate and suitable for bidding thru St Lucie County Purchasing. This task shall also include additional topographic survey within work limits. Subtasks shall include but not be limited to: · Design Survey · Cover Sheet · Quantity Sheet · Layout Plan · Safety Plan · Grading and Drainage Plan · Typical Sections · Drainage Details · Cross Sections · Technical Specifications · Modifications to FAA Standards to include County Specifications TASK 4: PERMITTING/AGENCY APPROVALS 1. Assist the airport in filing a modification to the Conceptual Environmental Resource Permit (ERP) (Permit number 56-00293-s) for the Master Drainage Plan for the development of Basin A. Assistance includes preparing the application for filing and responding to comments from the Water Management District. It excludes application fees and/or redesign of the proposed system. Desired Result: Conceptual ERP for Drainage Basin A, using design criteria acceptable to FAA and Water Management District. 2. Assist the airport in filing a construction permit for the construction of the Surface Water Management System for Basin A. Assistance includes preparing the application for filing and responding to comments from the Water Management District. It excludes application fees and/or redesign of the proposed system. Desired Result: Construction Permit for Surface Water Management System for Drainage Basin A, using design criteria acceptable to FAA and Water Management District. 3. Prepare a request to local permitting staff from the St. Lucie County International Airport requesting a letter of concurrence with the conceptual water management plan/Master Drainage Plan revisions for Basin A at the airport. Desired Result: Letter of concurrence with the Master Drainage Plan concept subject to review of construction details from local government. Page 4 of 5 12/6/2004 X:\My Documenls\FPR Basin A Scope.doc12/6/2004 '-' 'wi TASK 5: CONCEPTUAL COST ESTIMATING FOR BUDGETING 1. 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C-7-B DATE: January 11,2004 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] PRESENTED BY: TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Airport Paul Phillips SUBJECT: Approval of Change Order No.1 for the Airfield Lighting Upgrade Project at St. Lucie County International Airport BACKGROUND: In September 2004, the Board awarded the airfield lighting rehabilitation bid to Florida Industrial Electric (FIE) for the replacement of the existing quartz fixtures on the taxiway lighting to LED fixtures and for the rehabilitation of the existing quartz fixtures on the runway lighting. Since the original cost estimates for the airfield lighting rehabilitation projects exceeded the the funds provided by the FDOT, the original plans for the project recommended that all ofthe pavement crossings on the taxiways be open trenched with standard asphalt patching. Since, additional FDOT funds have become available, the engineers are recommended that all pavement crossings be made with a directional bore. This change order reflects the use of directional bore instead of trenching for the conduits being used for the airfield lighting project. FUNDS AVAILABLE IN ACCT#: Funds of $17,771 are available in Airport Rehabilitate Airfield Lighting account (140326-4220-563000-48012). PREVIOUS ACTION: On May 7, 2002, the Board accepted the JPA. On July 16, 2002, the Board approved the scope of work with HNTB to design the project. On June 1,2004, the Board approved the airfield lighting construction management scope of work with PBS&J. On September 7, 2004, the Board award the contract to Florida Industrial Electric. On October 19,2004, the Board accepted a supplemental JPA from FDOT. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Change Order #1 for $17,771 to Florida Industrial Electric, Inc. for the rehabilitation of airfield lighting at St. Lucie County International Airport. COMMISSION ACTION: Approved 4-0 ~APPROVED [ ]DENIED Comm. Lewis Absent [ ]OTHER: Reviews & Approvals V County Attorney: ,.;ð OMB~Purchasing Airport Dept: Other: Other: Finance:( Chec opy only, if applicable) .... '( St. Lucie County INTERNAnONAl A ..."" STAFF REPORT from St. Lucie County International Airport To: Board of County Commissioners Paul A. Phillips, Airport Director December 29, 2004 Change Order No. 1 / Florida Industrial Electric, Inc. / Airfield Lighting Upgrade From: Date: Subject: In 2002, the Airport received a $500,000 Federal Aviation Administration (FAA) grant for the installation of airfield signage. After the signage was installed it became apparent that the existing direct burial runway and taxiway electrical circuits could not sustain the new electrical loads. As a result, the existing electrical circuits became very unreliable. Since the existing runway and taxiway lighting circuitry is 20 years old, the engineers recommended that the existing direct burial airfield lighting circuits be replaced with electrical cabling in conduit. In September 2004, the Board awarded the airfield lighting rehabilitation bid to Florida Industrial Electric (FIE) for the replacement of the existing quartz fixtures on the taxiway lighting to LED fixtures and for the rehabilitation of the existing quartz fixtures on the runway lighting. Since limited funds were available, the Airport recommended to award the following components of bid No. 03-021: runway 14-32, taxiway A, taxiway B, taxiway C, taxiway E, duct bank upgrade, wind cone upgrade, and the new generator fuel tank installation. The award for the rehabilitation of runway 9-27, and the replacement ofthe west ramp lighting will be awarded when the funds become available from the Florida Department of Transportation (FDOT) Since the original cost estimates for the airfield lighting rehabilitation projects exceeded the the funds provided by the FDOT, the original plans for the proj ect recommended that all of the pavement crossings on the taxiways be open trenched with standard asphalt patching. Since, additional FDOT funds have become available, the engineers are recommended that all pavement crossings be made with a directional bore. This change order reflects the use of directional bore instead of trenching for the conduits being used for the airfield lighting project. If you have any questions or require any additional information, please do not hesitate to contact me. "" OWNER: V~GE ORDER #1 St Lucie County International Airport ~ OWNER'S ADDRESS: St. Lucie County, 2300 Virginia Avenue, St. Lucie, FL 34982 CHANGE ORDER NO.1 PROJ. NO. 071378 (PBS&J) CONTRACTOR: Florida Industrial Electric, Inc. ADDRESS OF CONTRACTOR: 1050 Miller Drive, Altamonte Springs, FI, 32701 CONTRACT DESCRIPTION: Upgrade / Replace Airfield Lighting CONTRACT DATE: NTP -10/26/04 NO WORK COVERED BY THIS CHANGE ORDER MAY PROCEED UNTIL CONTRACTOR IS IN RECEIPT OF A COPY FULLY EXECUTED BY THE CONTRACTOR, THE OWNER AND THE ENGINEER. ll' CONTRACTOR IS IN AGREEMENT WITH THIS CHANGE, HE SHOULD EXECUTE ALL COPIES AND RETURN ALL COPIES TO THE CONSTRUCTION PROJECT MANAGER WITHIN SEVEN (7) CALENDARDA YS. THIS CHANGE WILL INCREASE OR DECREASE THE CONTRACT AMOUNT AND TIME TO COMPLETE BY TIrE AMOUNT SHOWN BELOW. THE GENERAL, SUPPLEMENTARY AND OTHER CONDITIONS OF THE CONTRACT SHALL APPLY TO THIS CHANGE ORDER UNLESS EXPRESSLY MODIFIED BY THIS CHANGE. ---------------------------------------------------------------------------------------------------- DESCRIPTION OF CHANGE: Change Order Item lA - 2" Directional Bore 200LF @ $15.81 per LF = $3,162.00 Change Order Item 1B - 4" Directional Bore 700LF @ $20.87 per LF = $14,609.00 -------------------------------------------------------------------------------------_________M_____ CONTRACT TIME INCREASE / DECREASE BY 0 NEW CONTRACT TIME (remains unchanged) DAYS. DAYS. ----------------------------------------------------------------------------------------------------. ORIGINAL TOTAL CONTRACT PRICE............................ ... .......... ............ ..$838,763.20 APPROVED ADDITIONS TO CONTRACT TO DATE....................................... $0 APPROVED DELETIONS TO CONTRACT TO DATE................................... ............ ...$0 AMOUNT OF THIS CHANGE ORDER ADD $17.771.00 REVISED TOTAL CONTRACT PRlCE............................. .... ........ ....... ........ $856,534.20 PERCENTAGE THIS CHANGE OF ORIG. ÇONTRACT PRICE 2.1 % --------------------------------------------------------------------------------------------------. CONTRACTOR ACKNOWLEDGES, BY ITS EXECUTION AND ACCEPTANCE OF THIS CHANGE ORDER, THAT THE ADJUS1MENTS IN CONTRACT PRICE AND TIME SHOWN HEREON CONSTITUTE FULL AND COMPLETE COMPENSATION AND SATISFACTION FOR ALL COSTS AND MODIFICATIONS OF PERFORMANCE TIME INCURRED BY THE CONTRACTOR AS A RESULT OF THIS CHANGE ORDER. NO OTHER CLAIM FOR INCREASED COST OF PERFORMANCE OR MODIFICA TIONS OF TIME WILL BE GRANTED BY THE OWNER FOR THE WORK COVERED BY TffiS CHANGE. THE CONTRACTOR HEREBY WAIVES AND RELEASES ANY FURTHER CLAIMS FOR COST OR TIME AGAINST THE OWNER ARISING FROM OR RELATING TO THE MATTERS OR WORK SET FORTH OR CONTEMPLATED BY THIS CHANGE ORDER. CONTRACTOR'S ACCEPTANCE: ATTEST~~ ~ DATE: Zðt.¡ BY: (Í ~~~ TITLE: t/¡ c¿-:r (2.e;f let-I- / c ~ ---------------------------------------------------------------------- -------~-----------------_. RECOMM~PROVAL: DATE: PBS&J"'-? . 'A ~ I' zit:> I c> "/ --------------------------------------------------------------------------------------------------. OWNER'S APPROVAL: BY: DATE: ---------------------------------------------------------------------------------------------------- - ,...- "," 'w ...." ITEM NO. C- 8A DATE: 01/11/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Bid #05-001 - Enhanced Swale Maintenance Contract BACKGROUND: (See Attached Memo) FUNDS AVAILABLE: 102001-3725-534000-300 - Drainage Maintenance MSTU PREVIOUS ACTION: N/A RECOMMENDATION: The apparent low bidder withdrew their bid (See Attached). Therefore, Staff recommends award to the second lowest bidder, All Terrain Earthmoving. COMMISSION ACTION: CONCURRENCE: L~ _ öou,ef A bE SON COUNTY ADMINISTRATOR ~ APPROVED () DENIED ( ) OTHER Approved 4-0 Comm. Lewis Absent Coordination/SiQnatures County Attorney (X) Originating Dept. ( ) /Y Mgt. & Budget (X) ~ ~ &¡ Other ( ) Purchasing (X) QI Other ( ) Finance: (check for copy, only if applicable)_ JOSEPH E. SMITH, District NO.1. DOUG COWARD, District No, 2. PAULA A. LEWIS, District No, 3 . FRANNIE HUTHINSON, District NO.4. CHRIS CRAFT. District No, 5 County Administrator - Douglas M, Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TDD (772) 462-1428 website: www.co.st-Iucle.fl.us .. '. '-" ....., BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director .ffi f Date: January 4, 2005 Re: Bid #05-001 - Enhanced Swale Maintenance Contract **************************************************************************************************** Background: On December 1, 2004, Bid #05-001 was opened for Enhance Swale Maintenance Contract. Five hundred sixty-four vendors (564) were notified, thirty-one (31) bid documents were distributed, and five (5) responses were received. The apparent low bidder withdrew their bid (See Attached). Therefore, Staff recommends award to the second lowest bidder, All Terrain Earthmoving. JOSEPH E, SMITH, District No,1 . DOUG COWARD, District No.2. PAULA A LEWIS, District No, 3. FRANNIE HUTHINSON, District No.4. CHRIS CRAFT. District No, 5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue - Fort Pierce. FL 34982-5652 - Phone (772) 462-1700 - TDD (772) 462-1428 website: www.co.st-luCÎe.fl.us '-' BOARD OF COUNTY COMMISSIONERS ....., PURCHASING DEPARTMENT ED PARKER, DIRECTOR TABULATION SHEET - BID #05-001 ENHANCED SWALE MAINTENANCE PW-ROAD & BRIDGE OPENED: 12/1/04 R.J. P. ENTERPRISES ALL TERRAIN CEM ENTERPRISES DON OAKES INTERTECH, INC. GAINESVILLE, FL NO. MIAMI, FL APOPKA, FL HOBE SOUND, FL JACKSONVILLE, FL FAX: 352-376-8040 FAX: 305-365-8568 FAX: 407-884-2972 FAX: 772-546-0705 FAX: 904-693-6668 SWALE AREA NOT RESTORED WITH SOD 5.00 5.65 6.47 4.45 10.00 SWALE AREA RESTORED WITH SOD BAHIA 3.50 5.78 7.97 9.87 11.10 FLORATAM 4.50 5.97 8.77 9.95 15.60 CULVERT CLEANING 3.50 6.00 2.00 12.80 12.60 ALL PRICES ARE PER LINEAL FOOT NUMBER OF COMPANIES NOTIFIED*: NUMBER OF BID DOCUMENTS DISTRIBUTED*: NUMBER OF BIDS RECEIVED: 564 31 5 * PER DEMANDSTAR.COM Joseph E. Smith, District No,1 . Doug Coward, District No, 2 . Paula A. Lewis, District No, 3 . Frannie Hutchinson, District NO.4. Chris Craft, District NO.5 County Administrator - Douglas M, Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TDD (772) 462-1428 web site: www.co.st-Iucie.fl.us · 12/15/200: 18 25 FAX 352 378 8040 I4J 002/002 í '-' ~ RJ~P. ENTEJ!PRISES, INC. 4509 NW 23,d Avènue, Suite 14 - Gainesville. FL 32606 PhQne: (352) 494-3257 ;.~ Fax: (352) 376-8040 DECEMBER IS, 2004-ì TO: ED PARKER RE:JOB NO'. 05-001 ENHANCED SWALE l\.1AINTENANCE CONTRACT MR. PARKER AT1HIS TlMEWEWOUW LIKE TO WITHDRAWAL OUR BID FOR THE ABOVE REFERENCED CONTRACT. ~. THANK YOU-FOR THIS-OPPORTUNITY AND HOPEFUlLY WE CAN DO BUSINESS IN THE FUTURE. '-, THANK YOV, fI/L-Ä f ßfv;..-] ROBERT j:-POLVERKJ ~RESIDEN-T .." "-' ...,,; PUBLIC WORKS DEPARTMENT ROAD & BRIDGE DIVISION MEMORANDUM FROM: ED PARKER, PURCHASING DIRECTOR J. SCOTT HERRING, ROAD & BRIDGE MANAGER VWff DON PAULEY, DRAINAGE OPERATIONS SUPERVISORgf ~ ::-::3 To: - VIA: f',) .,...-.;' ... ::2 '- DATE: DeCEMBER 27, 2004 o SUBJECT: ALL TERRAIN EARTHMOVING - CONTRACT #005-01 We have been advised that the first lowest responsible bidder pulled his bid from consideration. Therefore, at this time we would like to accept the second bidder, All Terrain Earthmoving, to perform the sod installation and restoration as part of the Enhanced Swale Maintenance Contract #005-01. Attached is the letter of intent from Pablo Saud of All Terrain Earthmoving to confirm the agreement on the means and method for performing the swale maintenance contract for St. Lucie County. If you have any questions or need additional information please contact me at extension 2801. DP/sb cc: Dewey Hudman, Asst. Road & Bridge Manager Tammy Murphy, Senior Account Clerk FROM :TRRDERMRC CORP '-" FRX NO. :305 361 6675 ~Dec. 22 2004 02:24PM P1 ~ ~ :{.(J"~' ,I. . ~,~~~. . " ,,'~'7" üi: 'IÇl' ~ FAX TRANS:MISSION TO: :Mr. Don Pauley I 81. Lucie County FAX # : 772-462-2363 DATE: 12/22/04 REFERENCE: Contract #- 005-01 FROM: Pablo Saud/All Terrain FAX #: 305-365-8568 PHONE # : 786-488-5792 # OF PAGES:( 1) Includ.ii1g this Wednesday~ December 24 2004 :Mr. Don Pauley Drainage Operations Supervisor St. Lucie County Public works Depa:rtInent Road & Bridge Division 3071 Oleander Avenue Ft. Pierce, FL 34982 RE: Contract # 005-0 I Enhanced Swale Maintenance RFI: # 001 :Mr. Pauley As per our :meeting on 12/21/04 we would Jìke to confirm our agreement regarding our means and method for the swale maintenance contract. Sod Restoration: 1) An Terrain will use a Ryan sod cutter to cut and roll all sod prior to any grade work ~ conditions are suitable using' line item # 1. If during this operation any sod gets damaged or dies due to contractor negligence AU Terrain will Ie sod damaged areas at no additional cost to the County. 2) In the case that sod is too thin and vvill not cut and roll efficiently All Terrain will re sod using the line items # 2. If you need any further information regarding this issue please call me at your earliest convenience. On behalf of All Terrain Earthmoving we wish you and your staff a happy holiday. Sincerely ".,:.'.\~' ~: Cordially yours, \r< '-' ~ ITEM NO. C-8B DATE: 01/11/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker, Purchasinq Director SUBJECT: Bid #05-004 - Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand BACKGROUND: (See Attached Memo) FUNDS AVAilABLE: 001-1225-564000-100 - Machinery & Equipment - EQ #05-006 PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of Bid #05-004 - Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand to the sole responsible and responsive bidder, V2Net (D.CO) for a total cost of $18,876.00. (~APPROVED () DENIED ( ) OTHER COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent DOU DERSON CO NTY ADMINISTRATOR Coordi nation/Sia natures County Attorney (X) Originating Dept. ( ) ~9Y Mgt. & Budget (X).SilN (Y1n1ŒJ Other ( ) Purchasing (X) d~ Other ( ) Finance: (check for copy, only if applicable)_ JOSEPH E. SMITH. District NO.1. DOUG COWARD, District No, 2. PAULA A LEWIS. District No.3. FRANNIE HUTHINSON. District No, 4 . CHRIS CRAFT. District No 5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TDD (772) 462-1428 website: WWW.cQ.st-lucie.f1.us .. , \w ~ BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners ¡:- J". f Ed Parker, Purchasing Director (.,¡J From: Date: January 4, 2005 Re: Bid #05-004 - Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand ******************************************************************************************************** Background: On November 24,2004, Bid #05-004 - Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand. Thirteen hundred thirty-nine (1339) vendors were notified, thirty-seven (37) bid documents were distributed, and one (1) response was received. Staff recommends award to the sole responsible and responsive bidder, V2Net (D. CO) for a total cost of $ 18,876.00, per copy attached. JOSEPH E, SMITH, District No,1 . DOUG COWARD, District No, 2. PAULA A. LEWIS, District No, 3. FRANNIE HUTHINSON, District No, 4. CHRIS CRAFT, District No, 5 County Administrator - Douglas M, Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TOO (772) 462-1428 website: www.co.st-Iucie.ft.us .. ~ , '-' 'wi MEDIA RELATIONS To: From: Date: Subject: Ed Parker, Purchasing Director Shane DeWitt, Technical Operations Manager, SLCTV December 28, 2004 BID #05-004-Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand After review of all bids the Media Relations Department recommends that D.CO, the low bidder be awarded BID #05-004-Purchase and Installation of Live Streaming Video of SLCTV and Video On-Demand in the amount of $18,876.00 for all equipment and first year of service. Each additional year will cost approximately $12,180.00. This will include all hardware maintenance, live webcast, storage and video on demand. If you have any questions please contact Shane De Witt at extension 1869. Shane De Witt C"", ~~) ~ . -~~--~ a¡\'~( O.u L/llrt Technical Operations Manager, SLCTV j '-' """'" v'I:i1t$o -ro "rntS Nc-r December 8, 2004 Company: St. Lucie County Dennis Turley Contact: Shane De WiW Jim Baronowski Phone: 772-462-1764 Phone 949-367-1700 x 229. Fax 949-367-1734 Fax: 772-462-2131 Web: www.d-co.com Email: iamesb@co.st-Iucie.fl.us Email: dennis@d-co.com dewitts(Q?stl ucieco.2ov Revision No.02 Qty Item Description Price Extension 2 Streaming Servers Second server allows full in-house viewing of webcast $2,541.50 $5,083.00 without use of external bandwidth. Local server includes 400GB storage. Multicast Service Play Live package for multicast service includes a $501.50/month $6,018.00 PL80 monthly download of 100GB - roughly 200 hours External VOD External on demand video server and hosting. Includes $350.00/month $4,200.00 VSPC9 storage of 100GB with a monthly download of 600GB. Storage is by title only. Installation Two days onsite for installation and training of supplied $3,400.00 equipment. Includes all travel and accommodation expenses. Shipping Estimated $175.00 First Year's Total- includes all maintenance 50% payment with order $18,876.00 Maintenance Hardware maintenance starts at year 2 $900.00/year Live Webcast, Storage and VOD yearly fee. $11,280.00/year Starts at year 2 AOS-3TB Additional 3.2TB storage available for future onsite $11,950.00 installation. Shane/Jim, These are the new figures we discussed earlier. The change also effects the fee beginning at year 2. Call if any questions. Dennis 27665 Forbes Rd. · Suite 6 · Laguna Niguel · California · 92677 · USA Phone (949)367-1700x229 · Fax (949)367-1734 · V2Net.net ....., ITEM NO. C-8C DATE: 01/11/04 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING Ed Parker, Purchasinq Director SUBJECT: Permission to advertise a Request for Proposal (RFP) for a Golf Course Designer for the Fairwinds Golf Course Expansion. BACKGROUND: Please see attached memo. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends approval for permission to advertise a Proposal (RFP) for a Golf Course Designer for the Fairwinds Golf Course Expansion. COMMISSION ACTION: ~ APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent CONCURRENCE: ¿n County Administrator Coordination/Signatures County Attorney: (X) :k Mgt. & Budget:(X) Purchasing Dir.: (X) d/ Originating Dept: Other: Other: Finance: (Check for Copy only, if Applicable) - .. BOARD OF COUNTY COMMISSIONERS ...,,; PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners Ed Parker, Purchasing Director G). f January 4, 2005 From: Date: Re: Permission to Advertise Proposal (RFP) for a Golf Course Designer for the Fairwinds Golf Course Expansion. *********************************************************************************************************** BACKGROUND: Parks and Recreation Department, Fairwinds Golf Course requests permission to solicit bidders for a Golf Course Designer for the Fairwinds Golf Course Expansion. JOSEPH E, SMITH, District No,1 . DOUG COWARD, District No, 2 . PAULA A LEWIS, District No, 3 . FRANNIE HUTHINSON. District No, 4 . CHRIS CRAFT, District NO.5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TOO (772) 462-1428 website: www.co.st-Iucie.fl.us ... , . ......, 'WI !.. ~~ [f' !.. .'. , ~ MEMORANDUM TO: Edward Parker, Purchasing Director FROM: Timothy Coolican, Golf Course Manager DATE: December 9, 2004 RE: Request for Proposals - Fairwinds Golf Course Expansion Design Please arrange an agenda request for January 4, 2005, for the Board of COlmty Commissioners to approve a Request for Proposals (RFP) for design work relating to the Fairvvinds Golf Course 18 Hole Expansion Proj ect. I have attached a Scope of Work for the project RFP package, as well as, a list of potential bidders. If you have any questions, please contact me at your earliest convenience Thank you. "ftEM NO. C-8D DATE: 1/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT ED PARKER, DIRECTOR SUBJECT: Approval of Bid Waiver and Ratification of Emergency Purchases from Hurricane Frances/Jeanne BACKGROUND: See attached memorandum FUNDS AVAilABLE: Hurricane Frances Program #190026 - Various funds and organizations (emergency reserves to be reimbursed by FEMA) Hurricane Jeanne Program #1902 - Various funds and organizations (emergency reserves to be reimbursed by FEMA) PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board: (1) Ratify the County Administrator's Order effective September 3, 2004 at 5:00 P.M. and September 24, 2004 at 9:00 A.M., (2) Approve the waiver of sealed bids as a result of the declared emergency, (3) Ratify the County Administrator's approval of the list of emergency purchases orders, credit card purchases, and authorize the Chairman to sign contracts as prepared by the County Attorney. COMMISSION ACTION: (10 APPROVED () DENIED ( ) OTHER Approved 4-0 Comm. Lewis Absent County Attorney (X) Jr Coord ination/S iq natures Originating Dept. ( ) Mgt. & Budget ( ) Other ( ) Purchasing (X) ~~ Other ( ) finance: (check for copy, only if applicable)_ BOARD OF COUNTY COMMISSIONERS '.I PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director 1;)l Date: January 5, 2005 Re: Approval of Bid Waiver and Ratification of Emergency Purchases from Hurricane Frances and Jeanne *****************************************************************************************************À*ÀÃ** BACKGROUND: Pursuant to Section 252.38, Florida Statutes (2003), political subdivisions of the state have the power during a state of local emergency to provide for the health and safety of persons and property. The Board has previously adopted Resolution No. 00-277 authorizing the St. Lucie County Administrator and the County Public Safety Director to exercise certain emergency powers and authority during a local emergency. The impact of Hurricane Frances has placed St. Lucie County in a state of local emergency, exposing the citizens of the County to danger to life and property. As a result, on September 1,2004, at4:00 P.M., the St. Lucie County Public Safety Director declared a state of local emergency with Hurricane Frances and September 24,2004, at 7:00 A.M., for Hurricane Jeanne. To date, these states of emergency have been extended until further notice. Effective September 3,2004, at 5:00 P.M., the St. Lucie County Administrator issued an order waiving purchasing procedures for certain emergency purchases. A copy of this order is attached. Pursuant to Section 5.5 of the County's Purchasing Manual, the Board has authorized the waiver of bids in an emergency. Attached to this memorandum is a list of emergency purchase orders related to Hurricanes Frances and Jeanne since last Board approval to date. Further background information and details on these purchases are available at the Purchasing Department. - January 5, 2005 '-' ....., Approval of Bid Waiver and Ratification of Emergency Purchase Orders from Hurricane Frances and Jeanne Page 2 RECOMMENDA TION/CONCLUSION: Staff recommends that the Board: (1) Ratify the County Administrator's Order effective September 3,2004 at 5:00 P.M. and September 24, 2004 at 9:00 A.M.; (2) Approve the waiver of sealed bids as a result of the declared emergency; (3) Ratify the County Administrator'~ approval of the emergency purchase orders, credit card purchases, and authorize the Chairman to sign contracts as prepared by the County Attomey. Respectfully submitted, dU Ed Parker ~ Purchasing Director ~ "wi AN ORDER OF THE ST. LUCIE COU.NTY ADMINISTRATOR' WAIVING PURCHASING PROCEDURES FOR CERTAIN EMERGENCY PURCHASES ,(HURRICANE FRANCES) WHEREAS, the St. Lùcie County Administrator has made the foflowin9. determinations: 1. ' Pursuant, to Section 252.;38, Florida Statutes, political subdivisions of the state have the power during a state of local emergency to provide for the health and safety of persons and property. 2. The Board of County Commissioners of St. Lucie County has adopted Resolutioh No. 00-277 authorizing the St. Lucie County Administrator and the St. Lucie County Public , . Safety Director to exercise certain emergency powers and authority during a local èmergency~ 3. The impact of Hurr'icáne Frances has placed St. Lucie County in a stàte of emergency, exposing the dtizens thereof to danger to fife 'and property. 4. On September 1, 2004, at 4:00, p.m., the St. Lucie County pubric Safety Director declared a state of focal emerg,ency which state of emergency has been extended to September 29, 2004. 5. 1n order to respond to such emergency, upon this deClaration, the County Administrator or his designee is authorized to initiate and tak.e such act.ions authorize,d by Reso!utjòri No. 00-277 (copy attached) for and on behalf of, the Board of, County Commissioners during the term of such local state of emergency. 6. Based on the recommendation of the Purchasing Director and on the advice of the Public Safety Director, the Public Works Director, local law enforcement officials, including the' St. Lucie County Sheriff and the St. Lucie County Fire District Fire Chief, as a result of 'the effects of Hurricane Frances, there e'xist clear and present threats to life and public health and safety as well as a threat of significant damage to improved pUbÎic and private property necessiTating the award, of contracts for goods and services which cannot be delayed by the amount of time required to adhere to the County's standard purchasing procedures. ~ ...", NOW, THEREFORE, I am issuing the following Order: , 1.' Effective September 3, 2004 at 5:00 p.m., the Purchasing Director is directed to waive the provisions, of St. Lucie County Purchasing Manual for those purchases of goods and services necessary to remove an, immediate threat to, human life, public health, and safety, anq improved public and private property which cannot be delay~d by the amount of time required to obtain ~ompetjtive bidding. Such purchases shal¡ require the written approva¡' of the County Administrator and subsequent ratification by the Board of County Commissioners. thë Circuit Court and delivered to the appropriate news media for publication and radio arid 2. , This Order shall, as' promptly as practicable, be filed in the office of the Clerk of television broadcast thereøf. . ,1 A¡ 1J¿ Signed this ~ day of September, 2004, at R.m. , . Anderson Co nty dmínistrator St. Lucie County ~ ...., AN ORDER OF THE ST. LUCIE COUNTY ADMINISTRATOR WAIVING PURCHASING PROCEDURES FOR CERTAIN EMERGENCY PURCHASES (HURRICANE JEANNE) WHEREAS, the St. Lucie County Administrator has made the following determinations: 1. Pursuant to Section 252.38, Florida Statutes, political subdivisions..of the state have the power during a state of local emergency to provide for the health and safety of persons and property. 2. The Board of County Commissioners of St. Lucie County has adopted Resolution No. 00-277 authorizing the St. Lucie County' Administrator and the, St. Lucie County Public Safety Director to exercise certain emergency powers and authority during a local emergency. 3. The impact of Hurricane Jeanne has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. On September 24, 2004, at 7:00, a.m., the St. Lucie County Public Safety Director declared a state of lòcal emergency which state of emergency has been extended to October 7, 2004. 5. In orçler to respond to such emergency, upon this declaration, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution No. 00-277 (copy attached) for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 6. Based on the recommendation' of the Purchasing Director and on the advice of the Public Safety Director, the Public Works Director, local law enforcement officials, including the St. Lucie County Sheriff and the St. Lucie County Fire District Fire Chief, as a result of the effects of Hurricane Jeanne, there exist clear and present threats to life and public health and safety as wen as a threat of significant damage to improved public and private property necessitating the award of contracts for goods and services which cannot be delayed by the amount of time required to adhere to the County's standard purchasing procedures. '-'" ...,.¡ NOW, THEREFORE, I am issuing the following Order: 1. Effective September 24, 2004 at 5:00 p.m., the Purchasing Director is directed to waive the provisions of St. Lucie County Purchasing Manual for those purchases of goods and services necessary to remove an immediate' threat to human life, public health and safety, and improved public and private property which cannot be delayed by the amount of time required to obtain competitive bidding. Such purchases shall require the written approval of the County Administrator and subsequent ratification by the Board of County Commissioners. ' - 2. This Order shall, as promptly as practicable, be filed in the office of the Clerk of the Circuit Court and delivered to the appropriate news media for publication and radio and television broadcast thereof. Signed thi~ day of September, 2004,at~Æ-. ...- s . Andersõn Cou Administrator St. Lucie County '-" 'wi BOARD OF PURCHASING COUNTY COMMISSIONERS DEPARTMENT ED PARKER, DIRECTOR I EMERGENCY PURCHASES FOR HURRICANE FRANCES 1/5/05 PAGE 1 P.O.# DEPARTMENT VENDOR DESCRIPTION AMOUNT TOTAL AMOUNT 12/1/04 - MOVING SERVICES- P2511171 ADMINISTRATION ARNOFF MOVING & STORAGE CLERK OF COURT 1,150.00 10/10/04 - LABOR FURNITURE TEARDOWNISET UP - CLERK OF P2511263 ADMINISTRATION OFFICE PRODUCTS COURT - 10/1104 195.00 1,345.00 REPAIR EXISTING ROOF SYSTEM - P2511188 CENTRAL SERVICES J. A. TAYLOR NC WELDING SHOP 8,125.00 REPLACE EXISTING ROOF SYSTEM P2511187 CENTRAL SERVICES J. A .TAYLOR - NC SHOP 5,125.00 REPLACE FLOORING - HURSTON P2511309 CENTRAL SERVICES COLLINS & AIKMAN BRANCH 6,002.64 19,252.64 DEBRIS REMOVAL -16 GUADALUPE, PORT ST. LUCIE- EMERG. SERVICE NEEDED FOR HEAL THISAFETY - EXPENSE TO BE COVERED BY COMMUNITY P2511125 COMMUNITY SVCS. VICTOR RIVERA SERVICES FUNDS <800.00> <800.00> P2511283 HUMAN RESOURCES EE&G ASBESTOS SURVEY IAQ CONSULTING - COURTHOUSE 4,377.50 INSPECTING, STRUCTURAL - METS P2511320 HUMAN RESOURCES CDR INC. STADIUM 300.00 4,677.50 P2511335 LIBRARY OFFICE PRODUCTS (3) REPLACEMENT CHAIRS 688,62 688.62 P2511267 PARKS & REC. 1ST FIRE & SECURITY SYSTEM - CIVIC CENTER 1,753.55 9114104 SERVICE CALL FOR CIVIC P2511371 PARKS & REC. DAKTRONICS CENTER MARQUEE 300.00 2,053.55 SELVITZ RD. & CANAL 100 EMERG. P2511302 PW-ENGINEERING DUNKELBERGER ENG. CULVERT - ADD'L. TESTING 5,500.00 DEBRIS REMOVAL - COUNTYWIDE - P2511331 PW-ENGINEERING DUNKELBERGER ENG. CONTRACT #03-10-686 100,000.00 105,500.00 BALL FEEDER - REPLACE METS P2511383 RISK MGMT. PRO BATTER SPORTS EQUIP. 78,000.00 COMMERCIAL HEALTH & REPLACE METS EXERCISE P2511384 RISK MGMT. EXERCISE EQUIPMENT EQUIPMENT 19,344.95 97,344.95 DEBRIS REMOVAL - N. HUTCH. ISL. WASTEWATER PLANT & BRYN P2511202 UTILITIES G&R LAND DEVELOPMENT MAWR DAMAGES 4,000.00 REPAIR SO. HUTCH. ISL. WATER P2511203 UTILITIES AWM CONSTRUCTION RECLAMATION FACILITY 5,519.00 S. HUTCH. ISL. FL YGT PUMP P2511334 UTILITIES ELLIS K. PHELPS REPLACEMENT 3,896.00 REPAIR & REPLACEMENT OF PUMPS - HUTCH. ISL. P2511348 UTILITIES SANDERS WASTEWATER FAC. 15,000,00 28,415.00 PURCHASE ORDERS - FRANCES 258,477.26 258,477.26 BOARD OF COUNTY COMMISSIONERS ~ ...., PURCHASING DEPARTMENT ED PARKER, DIRECTOR EMERGENCY PURCHASES FOR HURRICANE JEANNE PAGE 2 - 1/5/05 P.O.# DEPARTMENT VENDOR DESCRIPTION AMOUNT TOTAL AMOUNT INCREASE PO FOR ADDITIONAL COSTS FOR SERVICE CALLS FOR P2510966 AIRPORT FASTGATE SERVICES REPAIRS 1,330.00 1,330.00 2 - FLAP GATE 36X36X1/4 OUT OF 5052 - DRILL STANDARD (3) 1/2" P2511207 MOSQUITO CONTROL APPLE MACHINE HOLES 202.12 2 - BAND WIBRACKET - 30"X1"- BEAR POINT IMP. #1 - PUMP P2511210 MOSQUITO CONTROL CONTECH CON ST. PRODS. STATION 120.00 10 EA. 4X6X16, 2X6X12, 2X4X12 P2511211 MOSQUITO CONTROL FORT PIERCE RELOAD MARINE PT LUMBER 646,60 (2) 40' X 30" CAP - 14 GA Annular P2511212 MOSQUITO CONTROL METAL CULVERTS INC. Ends - #1 pump Station 1,344.00 20TN - RIP-RAP, 40TN COQUINA, & P2511213 MOSQUITO CONTROL SIBONEY 100 TN FILL 2,080.00 4,392.72 (2) 10' X 110' & (1) 12' X 110' CANOPY SHELTERS - FT. PIERCE P2511204 PARKS & REC. SWARTZ ASSOCIATES COMM. CENTER 106,900.00 DEMOLITION & DEBRIS REMOVAL FROM SHUFFLEBOARD BUILDING- P2511205 PARKS & REC. LEB DEMOLITION FT. PIERCE COMM. CENTER 2,800.00 10' X 16' ALGONQUIN SHELTER WITH INSTALLATION - FT. PIERCE P2511190 PARKS & REC. SWARTZ ASSOCIATES COMM. CENTER 5,665.00 FABERS COVE AND BANTY SAUNDERS REC. AREA - REPAIR DAY BEACONS & MARKERS ALONG P2511191 PARKS & REC. SUMMERLIN SEVEN SEAS, INC. ST. LUCIE COUNTY WATERWAYS 7,500.00 6X10, 3 WINDOWS, DOOR SHED P2511206 PARKS & REC. WOOLEY SHEDS, INC. FOR SPORTS COMPLEX 2,990.00 THE SCHWEITZZER 10'X14' PRECAST CONCRETE UTILITY P2511265 PARKS & REC. CXT PRECAST PRODUCTS BLDG. - FP COMM. CENTER 14,504.30 LABOR & MATERIAL CLEAN-UP WORK AT TRADITION STADIUM- BOARD APPROVED 12/21/04 - FOR P2511310 PARKS & REC. LVI ENVIRONMENTAL SERVICES STATISTICAL PURPOSES ONLY 314,722.81 455,082.11 P2511186 PUBLIC SAFETY DAVES COMMUNICATION 450 FEET 7/8" EUPEN 2,125.00 2,125.00 SO. CAUSEWAY SHORELINE PRE- STORM RESTORATION- P2511325 PW-ENGINEERING TAYLOR ENGINEERING, INC. CONTRACT COO-12-181 8,504.00 LEGAL SERVICES - S. INDIAN P2511329 PW-ENGINEERING ULMER, HICKS & SCHREIBER RIVER DR. - CONTRACT #03-05-348 5,000.00 INDIAN RIVER DR. SHORELINE RESTORATION - CONTRACT 00-12- P2511330 PW-ENGINEERING TAYLOR ENGINEERING, INC. 181 22,473.00 35,977.00 20 ROLLS GREEN FILM 15" FOR P2511162 PW-ROAD & BRIDGE 3M TRAFFIC CONTROL STREET SIGNS 5,953,60 (3) TEMP. STAFF - TO PUT UP R2551101 PW-ROAD & BRIDGE TREASURE COAST STAFFING COUNTY SIGNS 60,280.00 P2511357 PW-ROAD & BRIDGE FLINT TRADING INC. TRAFFIC SIGNAGE 2,996.00 69,229,60 PURCHASE ORDERS - JEANNE 568,136.43 568,136.43 CREDIT CARD PW-ENGINEERING CREDIT CARD PURCH 415.22 415.22 TOTAL PURCHASES-JEANNE 568,551.65 568,551.65 · '-" BOARD OF COUNTY COMMISSIONERS EMERGENCY PURCHASES 1f5f05 PAGE 2 FRANCES JEANNE TOTAL TO BOARD: 1/11/05 TO BOARD: 10/05/04 - PO'S - FRANCES TO BOARD: 10/05/04 - CREDIT CARD STATEMENT - FRANCES TO BOARD: 10/12/04· PO'S· FRANCES TO BOARD: 10/19/04 - PO'S & CREDIT CARD PURCH. . FRANCES TO BOARD: 10/26/04 - PO'S & CREDIT CARD PURCH. - FRANCES TO BOARD: 11/02/04 - PO'S. . FRANCES TO BOARD: 11/09/04 - PO'S . FRANCES TO BOARD: 11/15/04 - PO'S & CREDIT CARD PURCH.· FRANCES TO BOARD: 11/23/04· PO'S - FRANCES TO BOARD: 12/7/04 - PO'S - FRANCES TO BOARD: 12/14/04 - PO'S - FRANCES TO BOARD: 12/21/04 - PO'S - FRANCES TO BOARD: 1/11/05 - PO'S - FRANCES "wi 258,477.26 568,551.65 827,028.91 24,870,890.27 188,462.70 877,545.68 942,831.71 125,799.29 125,619.99 8,177 ,287 .88 3,190,311.52 169,414.35 70,620.13 292,007.84 72,365.75 258,477.26 PURCHASING DEPARTMENT ED PARKER, DIRECTOR TOTAL FRANCES TO DATE: TO BOARD: 10/12/04 - PO'S - JEANNE TO BOARD: 10/19/04 - PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 10/26/04· PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 11/02/04· PO'S - JEANNE TO BOARD: 11/09/04· PO'S· JEANNE TO BOARD: 11/15/04 - PO'S & CREDIT CARD PURCH. - JEANNE TO BOARD: 11/23/04· PO'S - JEANNE TO BOARD: 12/7/04· PO'S - JEANNE TO BOARD: 12/14/04 - PO'S - JEANNE TO BOARD: 12/21/04 - PO'S - JEANNE TO BOARD: 1/11/05 - PO'S - JEANNE 39,361,634.37 548,078.39 252,234.83 497,017.14 9,750.80 223,951.36 87,753.77 80,811.77 29,679,672.96 67,671.17 3,240.00 568,551.65 TOTAL JEANNE TO DATE: TOTAL HURRICANE EXPENSES TO DATE: 32,018,733.84 71,380,368.21 -- - _ '- , ,,";J:.~:;:'~J-~~t~~?;~\-< '~¡~·1,"/·,Y~-:~~....~ 1"'~':' ~.. ~-<~. ¥'" t' ~ '" ITEM NO. CaE ~ - :~'..~ . . .... " . . >. . .>.. DATE: 01/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING Ed Parker. Purchasinq Director SUBJECT: First Extension to Contract No. C01-12-180 with Sierra International Machinery, LLC for maintenance services for the baler and conveyor system at the St. Lucie County Solid Waste Bailing and Recycling Facility. BACKGROUND: See attached memorandum FUNDS AVAILABLE: # 401-3410-546000-300 PREVIOUS ACTION: On October 7, 2003 the Board of County Commissioners approved the Assignment of Agreement between County and Sierra International Machinery, Inc. RECOMMENDATION: Staff recommends approval of the first extension to the contract with Sierra International Machinery, LLC and authorization for the Chairman to sign the extension as prepared by the County Attorney. COMMISSION ACTION: [1q, APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent CONCURRENCE: ~on County Administrator - County Attorney: (X) ~ Coordination/Siqnatures Mgt & Budget:( ) Purchasing Oir.: (X) at Originating Oept: Other: Other: Finance: (Check for Copy only, if Applicable) .. I '-' .....,¡ BOARD OF COUNTY COMMISSIONERS .., -.-:~>;¡~ _' >:~::o,;l ~ ~~;... ~:' .~-~~~i7;¿:~ ': '-, c{ :,; ~ ;¿~ii¡~¡'~;t:H;:¿~':. . . PURCHASING DEPARTMENT Ed Parker Director < ; ~_.., . "~I-:':." ' : ...._....i ~ "",>' :: MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director ~lP Date: January 4, 2005 Re: First Extension to Contract No. C01-12-180 with Sierra International Machinery, LLC for maintenance services for the baler and conveyor system at the Sf. Lucie County Solid Waste Bailing and Recycling Facility. *********************************************************************************************************** BACKGROUND: On December 4, 2001 the Board of County Commissioners entered into a contract with Sierra International Machinery, Inc. as the exclusive Macpresse distributor and authorized repair facility in the United States for the baler and conveyor systems at the Sf. Lucie County Solid Waste Baling and Recycling Facility. They offered a complete parts inventory and will bill repairs and maintenance at a rate of $85.00 per hour. The contract allows for two (2) additional one-year extensions at the same terms and conditions. JOSEPH E. SMITH, District NO.1. DOUG COWARD, District No, 2 . PAULA A LEWIS, District No, 3 . FRANNIE HUTHINSON, District No, 4. CHRIS CRAFT, District No, 5 County Administrator - Douglas M, Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TOO (772) 462-1428 website: www.co.st-Iucie.fl.us " ,; '-" ....., FIRST EXTENSION OF CONTRACT BETWEEN ST LUCIE COUNTY AND SIERRA INTERNATIONAL MACHINERY, L.L.C. CONTRACT #C01-12-180 THIS FIRST EXTENSION, is made and entered into this day of , 2005, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and SIERRA INTERNATIONAL MACHINERY, L.L.C., or its successors, executors, administrators, and assigns ("Contractor"). WHEREAS, on December 4, 2001, the County and the Contractor entered into a Contract whereby the Contractor agreed to provide Maintenance Service for the baler and conveyor system at the St. Lucie County Solid Waste Baling and Recycling Facility for an initial term until December 3, 2004, with the option to extend the term of the Contract for two additional terms of one year each thereafter; and WHEREAS, the County intends to exercise the first one-year option and extend the term of the Contract through and including December 3, 2005. NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Contract, the term of the Contract is hereby extended through and including December 3, 2005 on the same terms and conditions of the original contract. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN 1 ) '-' WITNESSES: .....", APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY SIERRA INTERNATIONAL MACHINERY, L.L.C. Authorized Representative Print Name: Title: 2 ~' þr/ _ ; -. .~ - ~ '.",~. '1~:J:~' ;',.\, .. ~ "~"-. \~ ,.~ ":.:~1'-,¡ '-' ...., ITEM NO. C8F DATE: 01/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING Ed Parker, Purchasinq Director SUBJECT: Second Extension to Contract No. C98-12-185 with Severn Trent-Avatar Utility Services, LLC for operation, maintenance, and management services for S1. Lucie County water, wastewater, and reclaimed water facilities. BACKGROUND: See attached memorandum FUNDS AVAILABLE: # 451-3510-534000-300 - Contract Services 479-3600-563000-300 - Improvements other than Buildings 140-4210-534000-400 - Contract Services PREVIOUS ACTION: On October 14, 2003 the Board of County Commissioners approved the First Extension to Contract C98-12-185 with Severn Trent-Avatar Utility Services, LLC. RECOMMENDATION: Staff recommends approval of the second extension to the contract with Severn Trent-Avatar Utility Services, LLC and authorization for the Chairman to sign the extension as prepared by the County Attorney. COMMISSION ACTION: IX! APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent Do A'fíderson County Administrator County Attorney: (X) ~ Coord ination/SiQnatures Mgt & Budget:( ) Purchasing Oir.: (X) g F Other: Originating Oept: Other: Finance: (Check for Copy only, if Applicable) /' Í' BOARD OF COUNTY COMMISSIONERS ~ }' : ~ >, .",~ -.~ "":... .~ ~ :''c. . '" tr, -:1. ry.,:.... '\ "1-.;.1;' ~y ..., PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners Ed Parker, Purchasing Directorej f From: Date: January 4, 2005 Re: Second Extension to Contract No. C98-12-185 with Severn Trent-Avatar Utility Services, LLC for operation, maintenance, and management services for St. Lucie County water, wastewater, and reclaimed water facilities. *********************************************************************************************************** BACKGROUND: On December 22 1998 the Board of County Commissioners entered into an agreement through December 31, 2003 with Severn Trent-Avatar Utility Services LLC to provide operation, maintenance, and management services for St. Lucie County water, wastewater, and reclaimed water facilities. The contract allows for three (3) additional one-year extensions upon the same terms and conditions. The First Extension of the Contract extended the contract through December 31,2004. Staff is now requesting approval of the second extension through December 31,2005. JOSEPH E, SMITH, District No.1. DOUG COWARD, District No, 2 . PAULA A LEWIS, District No, 3 . FRANNIE HUTHINSON, District No, 4 . CHRIS CRAFT, District No, 5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TOO (772) 462·1428 website: www.co.st-Iucie.fl.us ~ ..., ...." C98-12-185 SECOND EXTENSION OF AGREEMENT FOR OPERATION, MAINTENANCE, AND MANAGEMENT SERVICES FOR ST. LUCIE COUNTY WATER, WASTEWATER, AND RECLAIMED WATER FACILITIES THIS SECOND EXTENSION, is made and entered into this day of , 2005, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and SEVERN TRENT-AVATAR UTILITY SERVICES, LLC. (the "Contractor"). WHEREAS, on December 22, 1998, the County and the Contractor entered into an Agreement (the "Agreement") whereby the Contractor agreed to provide for operation, maintenance, and management services for St. Lucie County water, wastewater, and reclaimed water facilities for an initial term of five (5) years beginning on January 1, 1999 and continuing until December 31, 2003 with the County's option to extend the term of the Agreement for three (3) additional terms of one year each thereafter; and WHEREAS, on October 14, 2003 the County exercised the first one-year extension and extended the term of the Agreement through and including December 31, 2004; and WHEREAS, the County intends to exercise the second one-year option and extend the term of the Agreement through and including December 31, 2005. NOW, THEREFORE, in consideration of the premises and the mutual benefits which will accrue to the parties hereto in carrying out the terms of this Agreement, the term of the Agreement is hereby extended through and including December 31, 2005 on the same terms and conditions. 1 - '-' "'ell IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY WITNESSES: SEVERN TRENT-AVATAR UTILITY SERVICES, INC. Print Name: Title: 2 '\,/ ....., ITEM NO. C8G DATE: 01/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING Ed Parker. Purchasinq Director SUBJECT: Fourth Amendment to Contract No. C01-12-253 with Florida Tire Recycling, Inc. for waste tire processing BACKGROUND: See attached memorandum FUNDS AVAilABLE: # 401-3410-534000-300 - Contract Services PREVIOUS ACTION: On October 26,2004 the Board of County Commissioners approved the Third Amendment to the Contract to modify the disposal fee for float tires, truck tires 20" rim size or larger and off-road tires. RECOMMENDATION: Staff recommends approval of the fourth amendment to the contract with Florida Tire Recycling, Inc. and authorization for the Chairman to sign the extension as prepared by the County Attorney. COMMISSION ACTION: [)G APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent Dou Anderson County Administrator County Attorney: (X) ~ Coordi nation/SiQnatu res Mgt & Budget:( ) Purchasing Dir.: (X) dl Other: Originating Dept: Other: Finance: (Check for Copy only, if Applicable) ." ., '-" "-"" _... ;~:;;_"'~~'::,'<~'!:/'''':~~~';,,- ..I:'';-~1 _~~~},"." ...,; BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners Ed Parker, Purchasing Director ~ f From: Date: January 4, 2005 Re: Fourth Amendment to Contract No. C01-12-253 with Florida Tire Recycling, Inc. for waste tire processing *********************************************************************************************************** BACKGROUND: On December 11, 2001 the Board of County Commissioners approved a two-year contract through December 31, 2003 with Florida Tire Recycling, Inc., to provide Waste Tire Processing for the county. The contract allows for two (2) additional one-year extensions at the same terms and conditions. The first extension extended the contract through December 31,2004. Staff is now recommending that the Board authorize the second extension. JOSEPH E. SMITH, District No,1 . DOUG COWARD, District No, 2 . PAULA A. LEWIS, District No, 3 . FRANNIE HUTHINSON, District No, 4 . CHRIS CRAFT, District No, 5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462·1700 - TDD (772) 462-1428 website: www.co.st-Iucie.fl.us ~ l '-" ""'" FOURTH AMENDMENT TO DECEMBER 11, 2001 WASTE TIRE REMOVAL CONTRACT THIS FOURTH AMENDMENT, is made and entered into this day of , 2005, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and FLORIDA TIRE RECYCLING, INC. or his, its or their successors, executors, administrators, and assigns (the "Contractor"). WHEREAS, on December 11, 2001, the County and the Contractor entered into a Waste Tire Contract; and WHEREAS, on October 14, 2003, the term of the December 11, 2001 contract was extended to December 31, 2004; and WHEREAS, on October 28, 2003, the parties established a disposal fee for "float tires"; and WHEREAS, on October 26, 2004, the parties modified the disposal fee for float tires, truck tires 20" rim size or larger, and off-road tires; and WHEREAS, the parties desire to exercise the second one-year renewal option and extend the term of the contract through December 31, 2005. NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to amend the Contract as follows: 1. Paragraph 6. TERM; EXTENSION shall be amended to read as follows: The period of this Contract shall begin on January 1, 2002 and end on December 31, 2005. 2. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN ! '-' WITNESSES: -.J APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY FLORIDA TIRE RECYCLING, INC. BY: Print Name: Title: 2 v "'" ITEM NO. C8H DATE: 01/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING Ed Parker, Purchasinq Director SUBJECT: First Amendment to Contract No. C04-10-499 with Wilco Construction, Inc. and Contract No. C04-1 0-560 with Summerlin Seven Seas, Inc. for removal of old debris and replace structures to original condition. BACKGROUND: See attached memorandum FUNDS AVAilABLE: PREVIOUS ACTION: On October 19, 2004 the Board of County Commissioners approved the bid waiver and ratification of Emergency purchases from Hurricane Frances and Jeanne RECOMMENDATION: Staff recommends approval of the first amendment to the contract with Wilco Construction, Inc. and Summerlin Seven Seas, Inc. and authorization for the Chairman to sign the amendments as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: lXJ APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent ¿¿--- Do nderson -' County Administrator County Attorney: (X) VJ Coordination/S ignatu res Mgt. & Budget:( ) Purchasing Dir.: (X) ¢II Originating Dept: Other: Other: Finance: (Check for Copy only, if Applicable) - , '-" '-' BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director 8fi f January 4, 2005 Date: Re: First Amendment to Contract No. C04-10-499 with Wilco Construction, Inc. and Contract No. C04-10-560 with Summerlin Seven Seas, Inc. for removal of old debris and replace structures to original condition. *********************************************************************************************************** BACKGROUND: On October 19, 2004 the Board of County Commissioners approved the bid waiver and ratification of emergency purchase orders from Hurricane Frances and Hurricane Jeanne. A contract for Wilco Construction, Inc. and Summerlin Seven Seas, Inc. were prepared as to hold prices for one year and continue the repairs to hurricane damages dune cross-overs, removal of old debris and replacement of structure to their original condition. Each contract allowed for a maximum not to exceed amount of $50,000.00. Both emergency purchase orders were prepared for an amount not to exceed $200,000.00. Contracts must be amended to match purchase orders and increase the not to exceed amount to $200,000.00. JOSEPH E. SMITH, District No,1 . DOUG COWARD, District No, 2 . PAULA A. LEWIS, District No, 3. FRANNIE HUTHINSON, District NO.4. CHRIS CRAFT, District No, 5 County Administrator - Douglas M, Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TOO (772) 462-1428 website: WWW.co.st-lucieJl.us '-' ...., FIRST AMENDMENT TO OCTOBER 19, 2004 THIS FIRST AMENDMENT, is made and entered into this day of , 2005, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and SUMMERLIN SEVEN SEAS, INC., or his, its or their successors, executors, administrators, and assigns (the "Contractor"). WHEREAS, on October 19, 2004 the parties entered into a contract to Remove old debris and replace structures to original condition due to Hurricane damage; and, WHEREAS, the parties desire to amend the Contract to increase the not to exceed amount. NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to amend the Contract as follows: 1. Paragraph 6. CONTRACT PAYMENT shall be amended to read as follows: 6. CONTRACT PAYMENT The County shall pay the Contractor for the successful performance of this Contract the sum of $125.00 (One Hundred Twenty-five and 00/100) per linear foot. This Contract shall not exceed $200,000.00 (Two Hundred Thousand and 00/1 00 dollars) 2. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN 1 'w WITNESSES: .....,¡ APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY SUMMERLIN SEVEN SEAS, INC. BY: Authorized Representative Print Name: Title: 2 ..... 'wi FIRST AMENDMENT TO OCTOBER 19, 2004 THIS FIRST AMENDMENT, is made and entered into this day of , 2005, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and WILCO CONSTRUCTION, INC., or his, its or their successors, executors, administrators, and assigns (the "Contractor"). WHEREAS, on October 19, 2004 the parties entered into a contract to Remove old debris and replace structures to original condition due to Hurricane damage; and, WHEREAS, the parties desire to amend the Contract to increase the not to exceed amount. NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to amend the Contract as follows: 1. Paragraph 6. CONTRACT PAYMENT shall be amended to read as follows: 6. CONTRACT PAYMENT The County shall pay the Contractor for the successful performance of this Contract the sum of $130.00 (One Hundred Thirty and 00/1 00) per linear foot. This Contract shall not exceed $200,000.00 (Two Hundred Thousand and 00/100 dollars) 2. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN 1 '-' WITNESSES: ...." APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY WILCO CONSTRUCTION, INC. BY: Authorized Representative Print Name: Title: 2 ...., ITEM NO. C-81 DATE: 1/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING Ed Parker. Purchasing Director SUBJECT: Permission to advertise a Request for Proposal (RFP) for Continuing Professional Surveying Services - Engineering Department BACKGROUND: See attached memo. FUNDS AVAilABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends approval for permission to advertise a Request for Proposal (RFP) for Continuing Professional Surveying Services - Engineering Department. COMMISSION ACTION: lXJ APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent Dou A derson County Administrator County Attorney: (X) )f/ Coordination/Signatures Mgt. & Budget:(X) Purchasing Dir.: (X) t$í P Other: Originating Dept: Other: Finance: (Check for Copy only, if Applicable) ". f BOARD OF COUNTY COMMISSIONERS ...., PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director G;J1 Date: January 4, 2005 Re: Permission to advertise a Request for Proposal (RFP) for Continuing Professional Surveying Services - Engineering Department ******************************************************************************************************** Background: The current Continuing Professional Surveying Services contract will expire on March 26, 2005. The Engineering Department has requested Staff to advertise and RFP to replace the existing Contract. Please see memo attached. JOSEPH E. SMITH, District No.1. DOUG COWARD, District No, 2. PAULA A. LEWIS, District No, 3. FRANNIE HUTHINSON, District No, 4. CHRIS CRAFT, District No.5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 - Phone (772) 462-1700 - TDD (772) 462-1428 website: www.co.st-lucie.fLus .. I' '-' ....", DIVISION OF ENGINEERING MEMORANDUM 05-001 ~ :,::::-. ..~;'~ , " TO: ~~fårker, Purchasing Managéri? / Ron Harris, COlUlty Surveyor 9/0 - FROM: f~...) r~ DATE: January 03, 2005 SUBÆCT: Professional Surveying Services Continuing Contacts Request to Advertise Please advertise an RFP (Request for Proposal) for Professional Surveying Services. The current contract will expire on March 26,2005. We propose to continue to retain three (3) firms. History: RFP #02-033 (attached) The purpose of retaining three (3) finns under contract is to meet all the survey needs of the various County Departments. The County survey section has limited resources and personnel and is not in a position to attend all the various needs of the other departments. March 2002 the Board selected three firms for Professional Surveying Services. Work authorizations were issued under the guidelines of the County Purchasing Manual. The finns were awarded projects on the rotation basic. County Surveyor was designated as Project Manager for all survey contracts awarded by the County. Due to the unique nature of the profession there are times when the rotation system is waived. The purpose for this flexibility is to achieve the best solution for the needs of the County. cc: Don West, P.E., Public Works Director .Mike Powley, P.E., County Engineer File '-' ....., ITEM NO. C- 8J DATE: 1/11/05 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Department Ed Parker. Purchasing Director SUBJECT: Bid #04-099 - South Hutchison Island Water Reclamation Facility Repair & Painting BACKGROUND: See attached memo FUNDS AVAILABLE: Account # 458-3510-546240-300 - Maintenance Utilities Fieldwork PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of Bid #04-099 - South Hutchison Island Water Reclamation Facility Repair & Painting to the lowest responsible and responsive bidder, West Florida Maintenance, Inc., for a total cost $110,275.00 and authorization for the Chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: E: (X) APPROVED () DENIED ( ) OTHER Approved 4-0 Comm. Lewis Absent DO G ANDERSON COUNTY ADMINISTRATOR County Attorney (X) $ Coordination/SiQnatures Originating Dept. ( ) Mgt. & Budget (X) rilL ~ Other ( ) Purchasing (X) f;lP Other ( ) Finance: (check for copy, only if applicable)_ '-' ...., , BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT Ed Parker Director MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director d f Date: Jamuary 4, 2005 Re: Bid #04-099 - South Hutchison Island Water Reclamation Facility Repair & Painting *********************************************************************************************************** On October 20, 2004, Bid #04-099 was opened for South Hutchison Island Water Reclamation Facility Repair & Painting. Nine hundred and eighty-eight (988) vendors were notified, fifty-nine (59) bid documents were distributed, and five (5) responses were received. Staff recommends award to the lowest responsible and responsive bidder, West Florida Maintenance, Inc., for a total cost $110,275.00. , BOARD OF COUNTY COMMISSIONERS '-' .."", PURCHASING DEPARTMENT ED PARKER, DIRECTOR TABULATION SHEET - BID #04-099 - SOUTH HUTCHINSON ISLAND WATER RECLAMATION FACILITY REPAIR & PAINTING W. FLORIDA MAINT. SOUTHLAND PAINT UNIVERSAL PAINT VIP PAINTING WORTH CONTRACTING APOLLO BEACH, FL FT. LAUDERDALE, FL MIAMI, FL CORAL SPGS, FL JACKSONVILLE, FL FAX: FAX: FAX: 305-969-9085 FAX: 954-344-4452 FAX: 904-396-1888 ITEM NO.1 - BONDS, INSURANCE, AND MOBILIZATION 1,356.00 5,500.00 3,400.00 5,400.00 14,474.00 ITEM NO.2 - REPAIR AND PAINTING, INCLUDING SURFACE PREPARATION, REPAIR, PAINTING, AND LETTERING OF TITLES, OF THE POLYMER STORAGE AND FEED BUILDING AND ALL OF THE EXTERIOR SURFACES OF THE FACILITY, INCLUDING ALL BUILDINGS & STRUCTURES, PUMPS, PIPES, FIBERGLASS DUCT WORK, FUEL STORAGE TANK, LIME SILO, AND THE HYDROPNEUMATIC TANK. 32,535.00 151,275.00 167,354.00 176,009.00 361,860.00 TOTAL 33,891.00 156,775.00 170,754.00 181,409.00 376,334.00 AL TERNA TE BID ITEM NO.1 REPAIR AND PAINTING, INCLUDING SURFACE PREPARATION, REPAIR, PAINTING, AND LETTERING OF TITLES, OF THE INTERIOR SURFACES OF THE ADMINISTRATION BUILDING, BLOWER BUILDING, CHLORINE BUILDING, AND THE EFFLUENT PUMP STATION ELECTRICAL BUILDING, ADD TO BASE BID 16,041.00 26,000.00 31,475.00 12,920.00 28,648.00 Lump Sum Alternate Item No.1 DEDUCT FROM BASE BID XXX 0.00 N/A 12,920.00 135,220.00 Lump Sum Alternate Item No.1 ALTERNATE BID ITEM NO.2 REPAIR AND PAINTING, INCLUDING SURFACE PREPARATION, REPAIR, PAINTING, AND LETTERING OF TITLES, OF THE INTERIOR/IMMERSION SURFACES OF THE PRETREATMENT BUILDING, AERATION BASIN, CLARIFIERS, FILTERS, CHLORINE BUILDING, CHLORINE CONTACT BASIN, EFFLUENT STORAGE TANK, AND LIFT STATION. ADD TO BASE BID 60,343.00 310,000.00 136,983.00 37,600.00 28,648.00 Lump Sum Alternate Item No.2 DEDUCT FROM BASE BID XXX 0.00 N/A 37,600.00 135,220.00 Lump Sum Alternate Item No.2 NUMBER OF COMPANIES NOTIFIED": 988 NUMBER OF BID DOCUMENTS DISTRIBUTED': 59 NUMBER OF BIDS RECEIVED: 5 . PER DEMANDSTAR.COM '-" '....,¡ AGENDA REQUEST ITEM NO. C-9 DATE: January 11, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] PARK REFERENDUM TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Pete Keogh, Director SUBJECT: Lawnwood Football Stadium Lighting/Piggyback off of the City of Jacksonville's contract with Musco Lighting. BACKGROUND: As part of the ongoing Lawnwood Improvement Park Referendum Plan, staff would like to piggyback off of the City of Jacksonville's contract with Musco Lighting in the amount of $281,188 for materials, labor, and installation of the Lawnwood Football Stadium lighting. PREVIOUS ACTION: N/A FUNDS WILL BE MADE AVAILABLE IN:129-7210-563000-75009 (Lawnwood-Maintenance Imp) RECOMMENDATION: Staff recommends that the Board of County Commissioners approve piggybacking off of the City of Jacksonville's contract with Musco Lighting in the amount of $281,188 for materials, labor, and installation of the Lawnwood Football Stadium lighting. Approve contract between Musco Lighting & St. Lucie County as drafted by the County Attorney and authorize the BOCC Chairman to sign. COMMISSION ACTION: " CONCURRENCE: APPROVED [] DENIED OTHER: Doug Anderson County Administrator County Attorney: Originating Dept: 4 /' Coordination/Siqnatures ¡K Mgt & Budget: A .Ä--" ¡r---- Public Works: ~ ... Purchasing: Other: Finance: (Check for Copy only, if applicable) · ~ ..., PARKS & RECREATION INTEROFFICE MEMORANDUM To: Board of County Commissioners Linda Brown, Assistant Director, Parks & Recreation ~ From: Subject: Lawnwood Football Stadium Lighting/Piggyback off of the City of .Jacksonville's contract with Musco Lighting Date: .January 11, 2005 As part of the ongoing lawnwood Improvement Park Referendum Plan, staff would like to piggyback off of the City of Jacksonville's contract with Musco Lighting in the amount of $281,188 for materials, labor, and installation of the lawnwood Football Stadium lighting. It' Page 1 of 1 '-' Linda Brown - Fwd: Ligthing for Lawnwood Stadium ...,., From: To: Date: Subject: Paul Julin Linda Brown 12/29/2004 4:03 PM Fwd: Ligthing for Lawnwood Stadium »> Desiree Cimino 12/28/20044:30:55 PM »> Paul, Everything looks good on the contract with Musco Lighting you want to piggyback. I received a fax from the City of Jacksonville telling us it was ok to piggyback their contract. Thanks, Desiree Desiree Cimino, Buyer Purchasing Department Phone: 772-462-3581 Fax: 772-462-1704 file:/ IC: \Documents%20and%20Settings\Administrator\Local %20Settings\ Temp \G W} 00... 12/2912004 Ei· '-" l· . ...,,¡ DEPARTMENT OF ADMINISTRA TlON AND FINANCE Procurement :and Supply Division NOTIft'U":Al10N OF AWARD AND RELA TED ACTIONS DATE: 5/30/03 MUSCO SPORTS LIGHTING ATTN: MICHAEL R. LIMPACH 1701 WESTCHESTER DR., SUITE 300 HIGHT POINT, NC 27265 BID: SC~549.o3 TITLE: PRICE AGREEMENT CONTRACT FOR PARK AND PLAYGROUND EQUIPMENT Ladies/Gen tlem en: sa You are 8 successful bidder on the above referenced bid. Bid is accepted subject to tbe terms, conditions and stipulations in our specifications. o Performance Bond in the: amount 0($ !as required In the origimJ1 biJ packoSt!) m\1st bPo returned within 10 days from receipt of this notification. (Pletuc include bid number OTIptrformance bond remilfance) CONTRACT DOCUMENTS OR PURCHASE ORDEn TO FOLLOW. THIS IS NOT AN ORDER. Awarded as Follows: seE ATTACHED AWARD lETTER o You are not a successful bidder, Bids are available for inspection in the Procurement and Supply Division. o Bid security is herewith returned; Chcck# Amount Sincerely, L·'Ld~ ~Ç;~ELL 117 WClt Duval Street. SQ it. 335 Jacksonville, Florida 32202 Phone: (904)630-1184 Fax: (904)630-2151 6'1998 Form G»...U O. It.evised - - I -- --,.--." ~' --v··--... - - -...., .~ . . BID FORl\1 DATE: 3/25/03 CII)' or Jacksonville Procurement and Su Divi~ion REQUEST TO BID NO. SC-0549-o3 THIS FORM MUST BE SIGNED AND INCLUDED IN BID SUBMISSION MUSCO SPORTS LIGllTrNG LLC COM 1701 WESTCHESTER DR., STE 300 f UGH POI'NT, NC 27262 FLDISSN# SUBMIT BID IN DUPLICATE nns BID WILL BE OPENED ON Wednesday, April 23. 2003 2:00 P.M. IN TIm TImID FLOOR CONFERENCE ROOM C. CrN 'HA 1.L RESPONSi:(S) TO BID MUST BE IN IN}( OR TYPEWRllTEN. BUYER; SANDY AVERELL PHONE: (904) 830-1498 BID SECURITY REOUlREMENTS ~ None Required o Certified Chcçk ur BUllù Amounl; TERM OF CONTRACF LJ One time purchßSe o Annual RquÌl'cmcnl - J1rice$ wilJ remain firm for one V8III' fmm d:lto of award ~ Other SUPPLY CONTRACT FROM JUNE 1.2003 THRU MAY 31. 2004 WITH TWO (2) OlliE (1) REN sðMP'.F. RF.mIIREMENT~ None RequiRd § Samples Requiml PRIOR [0 Bid Opening ütermurv Requited With Bid ~)Ies May be Required Subscqucm to Bill Opening ~ANTrrIES: Q,Jan[iUes indicated tire eKncdng ¡;a Q\mntitio5 indk::lted rancel Ihc.-lIp.\'(\1(imar" I)IIAAlitiu In he J1urcha.~ throughoul conllaCt period III1d are Stlbjççt to flUC1uation in lICCOr'danQl; with IICt\lalreauirements. }tERFORMANCE BOND ~ None RequÎJ'cd Bend Required $ % <f' bid award FOR TF.CHNICAL INOUIRIES. CONT~c:r.: SUSAN SAL TSGIVEft. PARI(" REC_ Telenltone: 904-630-3595 EXT.227 AGKNCY: RECReATION PRICE AGREEMENT CONTRACT FOR PARK AND PLAYGROUND EQUIPMENT. AGREEMENT WILL BE IN ACCORDANCE WITH ATTACHED TERMS & CONDITIONS, SPECIFICATIONS AND BID PROPOSAL FORMS. BASIS OF AWARD: MULTIPLE AWARD TO All QUALIFIED VENDORS. '- TERMS OF PAYMENT: NETOR..Q.% DISCOUNT .Li-,DAYS (DISCOUNTS OFFEAED FOR PAYMENT' PERJODS OF LESS THAN 30 DAYS WlU NOT HE CONSIDERF.D IN ^!,(/(fNG If WARD) Bidder', Cerllliclll1c!n Malerlalll F.O.D. Delivery ..m be made In DELIVERED 'to: VARIOUS PARK LOCATIONS THROUGHOUT JACKSONVILLE. bUIÎII... <h.1. flom recelp[ ofpurebue order. We have recet-.ed addenda LL 'r-~ )..-ç'3 ? / DIlIo k(Ø~ ..s~ /~.f lfr'ír Phone Number Fax NUlllber 3.3 6 ~ i 7 ~ 77 cJ . 6 ð ð 7 a 7 '? I FORM GB·I02, R,vW cd 6/1998 -WolIgh- Hil/ulwrÌltOR'l SIIIIIIIII.arÇ ur AUlhoriÌod Offiœr ci Finn mtt:.h-u I æ L/I?1AJC /, v Prinllndi\'idual's Name & Titll: AGENDA REQUES-r-' ITEM NO. lOA DATE: January 11, 2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: Board of County Commissioners SUBMITTED BY (DEPT): Administration r; SUBJECT: Planning & Zoning Commission Appointme BACKGROUND: Commissioner Smith has requested that Mr. Rusty Aikens serve as his appointee on the Planning & Zoning Commission. FUNDS AVAILABLE: N/ A PREVIOUS ACTION: N/ A RECOMMENDATION: Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. Rusty Aikens to the Planning & Zoning Commission. ì"APPROVED [] OTH ER: [] DENIED COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent Do la . Anderson County Administrator Review and Approvals County Attorney: _ Management & Budget: Originating Dept: _ Other: Finance: (Check for Copy only, if applicable) Purchasing: Other: Effective: 5/96 AGENDA REQUES-r-' ITEM NO. 10B DATE: January 11, 2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: Board of County Commissioners SUBMITTED BY (DEPT): Administration SUBJECT: Tourism Development Council Appointment BACKGROUND: Commissioner Smith has requested that Mr. Simmie Burnes serve as his appointee on the Planning & Zoning Commission. FUNDS AVAILABLE: N/ A PREVIOUS ACTION: N/ A RECOMMENDATION: Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. Simmie Burnes to the Tourist Development Council. 1G APPROVED [] OTH ER: [] DENIED COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent Dougl s . Anderson County Administrator Review and Approvals County Attorney: _ Management & Budget: Originating Dept: _ Other: Finance: (Check for Copy only, if applicable) Purchasing: Other: Effective: 5/96 AGENDA REQUES-r-' ITEM NO. 10C DATE: January 11, 2005 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: Board of County Commissioners dministrator SUBMITTED BY (DEPT): Administration Do SUBJECT: Public Art & Design Committee Appointmen BACKGROUND: Commissioner Smith has requested that Mr. James D. Gibson serve as his appointee on the Public Art & Design Committee. FUNDS AVAILABLE: N/ A PREVIOUS ACTION: N/ A RECOMMENDATION: Staff recommends that the Board ratify Commissioner Smith's appointment of Mr. James D. Gibson to the Public Art & Design Committee. COMMISSION ACTION: 1à APPROVED [] OTHER: [] DENIED Approved 4-0 Comm. Lewis Absent Dougla . Anderson County Administrator Review and Approvals County Attorney: Management & Budget: Originating Dept: _ Other: Finance: (Check for Copy only, if applicable) Purchasing: Other: Effective: 5/96 · .\ AGENDA REQÜ~T ITEM NO. C-IOD DATE: January 11,2005 TO: Board of County Commissioners SUBMITTED BY (DEPT): Administration REGULAR 0 PUBLIC HEARING 0 CONSENT [X] PRESENTED BY: Bill Hoeffner. Grants Writer SUBJECT: In a December 22,2004 letter; Congressman Alcee Hastings requested from St. Lucie County the submission of projects to be considered for TEA-21 funding. The letter stipulated the projects must be listed in the Florida Department of Transportation Adopted Work Program and planned in conjunction with the local MPO. Staff identified the below listed projects, consistent with the above criteria, to be considered forTEA-21 funding. This agenda item seeks the Board's approval to submit the following projects to Congressman Hastings. 1. Widening of Midway Road from South 25th Street to U.S. 1; 2. Widening of U.S. 1 from Midway Road to Edwards Road; 3. Widening of West Virginia Drive from Floresta to US1; 4. Widening of US1 from Edwards Road to Virginia Avenue; 5. Widening of Okeechobee Road from Jenkins Road to Florida Turnpike; 6. Citrus AvenuelDelaware Realignment with US1; 7. Orange Avenue reconstruction from Kings Highway to Okeechobee County line; 8. Feeder Routes to Job Transit Project (Acquisition of 24 transit buses for new transit routes); 9. Sidewalk/bicycle paths on Peachtree Boulevard and Emerson Avenue; 10. Okeechobee Road Pedestrian Bridge transportation enhancement. 11. Extension of taxiway at St. Lucie County Airport BACKGROUND: For the past two years, the U.S. Congress has been working to re-authorize the Transportation Equity Act for the 21 sl Century (TEA-21). Re-authorization has been delayed and funding has continued only through extensions of the prior act. Submission of County projects to Congressman Hastings will provide documentation of a local need for TEA-21 funds. FUNDS AVAilABLE: NfA PREVIOUS ACTION: NfA RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to submit the above five projects to Congressman Hastings. COMMISSION ACTION: E: t APPROVED o OTHER: o DENIED Approved 4-0 Comm. Lewis Absent Dougla M. Anderson County Administrator '-' Review and A Is County Attorney: _ Management & Budget: Originating Dept: _ Other: _ Finance: _ (Check for Copy only, if applicable) ..", Purchasing: Other: Effective: 5f96 ì1É:M NO. I (LE DATE: January 11, 2004 AGENDA REQUEST REGULAR [] PUBLIC HEARING [] CONSENT [x] TO: Board of County Commissioners PRESENTED BY: Ray County Administrator SUBMITTED BY (DEPT): Administration SUBJECT: Request for Board approval of Change Order NO.8 fo Ahren C mpanies to provide additional electrical service at the Fairground Arena. BACKGROUND: The original plans for the Fairgrounds Arena provided service connection to an existing transformer. FPL determined that the existing transformer did not have the capacity to service the arena. A new transformer was installed in December 2004, and this Change Order for $10,040.45 is required for additional work to provide electrical service to the arena. FUNDS AVAILABLE: Funds will be made available from Account No. 310002-7210-563000-76550 (Impact Fees OMB) PREVIOUS ACTION: N/A. RECOMMENDA TION: Staff recommends Board approval for Ahrens Companies Change Order No. 8 in the amount of $10,040.45. iAPPROVED [] OTHER: [] DENIED COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent Dougl sM. Anderson County Administrator Review and Approvals County Attorney: Originating Dept: Finance: Management & Budget: Other: (Check for Copy only, if applicable) Purchasing: Other: Effective: 5f96 '-" ...., A AHRENS AI COMPANIES GENERAL CONTRACTOR'S CHANGE ORDER TO OWNER CHANGE ORDER NUMBER: 08 PROJECT #: 03-000015 DATE: December 29, 2004 PROJECT: EQUESTRIAN ARENA ST. LUCIE FAIRGROUNDS 15601 W. MIDWAY ROAD FT. PIERCE, FL 34982 OWNER: ST. LUCIE COUNTY 2300 VIRGINIA AVENUE FT. PIERCE, FL 34982 DESCRIPTION OF PROPOSED CHANGE: FPL TRANSFORMER WORK 1 FURNISH AND INSTALL FPL-CT METER AND CONDUIT TO NEW FPL TRANSFORMER LOCATION AND ADD 57 FEET OF "3" CONDUIT RUN AND FOUR (4) #350 MCM CABLE TO NEW TRANSFORMER LOCATION: 2 MATERIAL PRICE INCREASE SINCE THE ORIGINAL WIRE WAS PURCHASED MONTHS AGO. EXISTING CABLE COULD NOT BE USED BUT CREDITED AGAINST THIS CHARGE. NEW CABLE AND MATERIAL PRICE INCREASE: $ 5,436.00 $ 2,940.00 $ 8,376.00 $ 146.58 $ 8,522.58 $ 852.26 $ 9,374.84 $ 468.74 $ 9,843.58 $ 196.87 $ 10,040.45 SUBTOTAL 1.75% INSURANCE FEE SUBTOTAL 10% OVERHEAD SUBTOTAL 5% AHRENS FEE SUBTOTAL 2% BOND FEE TOTAL COST OF THIS PROPOSAL: ADDITIONAL TIME: 5 WORKING DAYS JUSTIFICATION: ORIGINAL TRANSFORMER COULD NOT BE UTILIZED. NEW UNIT BROUGHT IN BY FPL AND PLACED IN A NEW LOCATION FURTHER AWAY FROM THE ORIGINAL LOCATION. AHRENS COMPANIES: ~C~/ RICHARD C. AHRENS v CEO OWNER'S ACCEPTANCE: DATE: DECEMBER 29, 2004 DATE: PLEASE RETURN A SIGNED COPY BY FAX WITHIN TWO (2) DAYS AND MAIL THE ORIGINAL co TO OWNER #8.XLS 1461 Kinetic Road, Lake Park, FL 33403-1911 Office (561) 863-9004 Fax (561) 863-9007 Contractor License # CBC00651 5 Architect License # AR001 0650 '-" ...., A AHRENS AI COMPANIES GENERAL CONTRACTOR'S CHANGE ORDER TO OWNER CHANGE ORDER NUMBER: 08 PROJECT #: 03-000015 DATE: December 29, 2004 PROJECT: EQUESTRIAN ARENA ST. LUCIE FAIRGROUNDS 15601 W. MIDWAY ROAD FT. PIERCE, FL 34982 OWNER: ST. LUCIE COUNTY 2300 VIRGINIA AVENUE FT. PIERCE, FL 34982 DESCRIPTION OF PROPOSED CHANGE: FPL TRANSFORMER WORK 1 FURNISH AND INSTALL FPL-CT METER AND CONDUIT TO NEW FPL TRANSFORMER LOCATION AND ADD 57 FEET OF 3" CONDUIT RUN AND FOUR (4) #350 MCM CABLE TO NEW TRANSFORMER LOCATION: 2 MATERIAL PRICE INCREASE SINCE THE ORIGINAL WIRE WAS PURCHASED MONTHS AGO. EXISTING CABLE COULD NOT BE USED BUT CREDITED AGAINST THIS CHARGE. NEW CABLE AND MATERIAL PRICE INCREASE: $ 5,436.00 $ 2,940.00 $ 8,376.00 $ 146.58 $ 8,522.58 $ 852.26 $ 9,374.84 $ 468.74 $ 9,843.58 $ 196.87 $ 10,040.45 SUBTOTAL 1.75% INSURANCE FEE SUBTOTAL 10% OVERHEAD SUBTOTAL 5% AHRENS FEE SUBTOTAL 2% BOND FEE TOTAL COST OF THIS PROPOSAL: ADDITIONAL TIME: 5 WORKING DAYS JUSTIFICATION: ORIGINAL TRANSFORMER COULD NOT BE UTILIZED. NEW UNIT BROUGHT IN BY FPL AND PLACED IN A NEW LOCATION FURTHER AWAY FROM THE ORIGINAL LOCATION. AHRENS COMPANIES: W.LCV CEO OWNER'S ACCEPTANCE: DATE: DECEMBER 29, 2004 DATE: PLEASE RETURN A SIGNED COpy BY FAX WITHIN TWO (2) DAYS AND MAIL THE ORIGINAL CO TO OWNER #S.xLS 1461 Kinetic Road, Lake Park, FL 33403-1911 Office (561) 863-9004 Fax (561) 863-9007 Contractor License # CBC006515 Architect License # AR0010650 '-LETTER OF TRANSMITTAh-' A AHRENS AI COMPANIES DATE: 12/29/2004 PROJECT: EQUESTRIAN ARENA, ST. LUCIE FAIRGROUNDS 1461 KINETIC ROAD Tel (561) 863-9004 LAKE PARK, FL 33403-1911 Fax (561) 863-9007 LOCATION: 15601 W. MIDWAY ROAD FT. PIERCE, FL 34982 RAYWAZNY TO: ST. LUCIE COUNTY 2300 VIRGINIA AVENUE FT. PIERCE, FL 34982 AITENTION: RE: CHANGE ORDER WE ARE SENDING YOU [8J HEREWITH 0 DELIVERED BY HAND 0 UNDER SEPARATE COVER VIA AIRBORNE EXPRESS THE FOLLOWING ITEMS: o PLANS o ESTIMATE o PRINTS 0 SHOP DRAWINGS o COPY OF LEITER o SAMPLES o SPECIFICATIONS DATE OR COPIES NO. DESCRIPTION 2 12/29/04 REVISED CHANGE ORDER #8 THESE ARE TRANSMIITED AS INDICATED BELOW [8J FOR YOUR USE 0 APPROVED AS NOTED 0 RETURN CORRECTED PRINTS [8J FOR APPROVAL 0 APPROVED FOR CONSTRUCTION 0 SUBMIT COPIES o AS REQUESTED 0 RETURNED FOR CORRECTIONS 0 RESUBMIT _ COPIES FOR D FOR REVIEW AND COMMENT 0 RETURNED AFTER LOAN TO US 0 FOR BIDS DUE REMARKS: PLEASE SIGN AND RETURN ONE COPY OF THE CHANGE ORDER TO MY ATTENTION. PLEASE KEEP THE OTHER COPY FOR YOUR RECORDS. SIGNED~ MI AL~VAUGHN PROJECT ADMINISTRATOR ~. r<=;'.,~,r,~ r;::::;> n\\I7I;:='., : .~~~~30 l~U4l~ L,,- 00. ADMiN. OrFleE , '. .L..!./ ~~I Lt.JtJIoot t;.I::3.-''1' O·""'.,.)..J·,J '-' 'wi J / \ ~ Ro\1 I :, \ elEcmlCAL ~~STEMS. I~~c. I.._~---L--....---~ 3874 Fisc:atl Ct. '''''esl: Palm ]:¡'~a.l~h, WI, ~13"~ 0··1 1reRel[Jh(nc~: (~;61) ~:44·-3',156 Facsimile: (561) 844-59'37 [.--..---..----.-----..-...... - CHANGE ()EffiER R]~QUEST ~f7 ._-.----_..__11..-......---...-....-.--..-----:..-..---··..-....·--- ......______I_____·-----·-.-a.II1 1'0: Man From~ Fäck'~·ünal(1';J' Co; AIUE:E$ Compan.teJ Pages; 1 Ph~lIte: 863-9004 Dace 12/23/2004 Re: EqUestJrlSll JFairgrlHlll!l,ds FPL Tr:íMl.!lfDfuneJ," :ompleted l'IfOJl"k ......----- -~. ----- ------------...... SC:(!I:~e: Fur:tiliIb material., and labor to add 57 feet G·f ;3" ecnd~1Jlt and 4 #350 N1(,~I wire to :¡¡ew Site FPL Transformer Locution' . FUt7.'Ù.8b materials and L1bor to install new F'P'lrC'X' ~eter and cçmduit to new FPL Site trnn....forrru:J: location pl~r FPL $ 3,436.00 Duu to the new trmsiorme:r lc)ca~on the ori¡bal wue pUIchascd for the: eM ':!'a:t1Sfonne:- location could not bt~ nE,{}<l. We needed to purchase new materials for this project :1'l1djt had a price increase due to market cos~. THE incr'~a6C for materials ia added t\) original :,ase bid pnlJes will incur a cost adder of $ 2940.CIO Ple:C1S~ sig¡1. and r~t2tm in order for work to comrne.'nce. SIGNA TC"RE: -- L DATE: í '-' AGENDA REQUEST ..",., ITEM NO. c-l14 DA TE: January 11, 2005 REGULAR PUBLIC HEARING CONSENT [X] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: OMB PRESENTED BY: Marie M. Gouin SUBJECT: Approval of Budget Amendment BA04-117 transferring funding to cover General Fund purchase orders that were rolled over from fiscal year 2004. BACKGROUND: At the end of fiscal year 2004, the County had several purchase orders outstanding for items not yet received or services not yet rendered. This budget amendment transfers funding from accounts that were established in the fiscal year 05 budget to cover encumbrances carried forward into the departments that have purchase orders that rolled from fiscal year 2004. FUNDS WILL BE MADE AVAILABLE: 001-9910-599900-800 (Encumbrances Carried Forward) PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Budget Amendment 04-117. COMMISSION ACTION: RRENCE: [Xl APPROVED [] DENIED [ ] OTHER: Approved 4-0 Comm. Lewis Absent oug Anderson County Administrator Coordination/Signatures County Attomey: f/J(- Management & BUdget:~ Purchasing: Originating Dept: Soil & Water: Other: Finance: (Check for Copy only, if applicable) XX G:\BUDGETlWP\AGENDA'S\AGENDA05\1 'II '05ENCUMBRANCES.DOC '- ... 'w'. """ BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: OMB PREPARED DATE: 1/3/2005 AGENDA DATE: 1f11f2005 ACCOUNT NUMBER ACCOUNT NAME .Q,IIQUNT, TO: 001-3715-551200-300 EQuipment < $750 $267 001-7510-546100-700 Building Maintenance $9,996 001-7420-551200-700 EQuipment < $750 $638 001-7210-546000-700 EQuipment Maintenance $600 001-3920-546300-300 Ground Maintenance $9,996 001-3920-546000-300 EQuipment Maintenance $900 001-7912-551200-700 EQuipment < $750 $3,702 001-7912-546100-700 Building Maintenance $1,140 001-1515-531000-100 Professional Services $27,431 001-1515-551200-100 EQuipment < $750 $1,506 001-1520-531000-100 Professional Services $50,000 001-3915-561013-31006 Land Legal Services $5,599 001-5210-548010-7132 Promotional Advertisina $10,235 001-5215-582000-500 Aid to Private Oraanizations $128,000 001-1931-562005-1627 Building Consultina Enaineer $130,000 001-9950-571100-800 PrinciDal Notes $46,580 FROM: 001-9910-599900-800 Encumbrances Carried Forward $426,590 REASON FOR BUDGET AMENDMENT: To transfer fundina to cover Durchase orders that rolled over from fiscal year 2004 into fiscal year 2005. CONTINGENCY BALANCE: nla THIS AMENDMENT: nla REMAINING BALANCE: nla DEPARTMENT APPROVAL: OMB APPROVAL: '~ BUDGET AMENDMENT #: BA05-117 t. DOCUMENT # & INPUT BY: '- ,,-,. AGENDA REQUEST ..~ ITEM NO. C-11B DATE: January 11,2005 REGULAR ] PUBLIC HEARING CONSENT [X] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: OMB PRESENTED BY: Marie M. Gouin SUBJECT: Dori Slosberg Mini-Grant Awards BACKGROUND: On June 18, 2002, the Board enacted Ordinance 02-17 providing for the creation of a Driver Education Safety Trust Fund based on the Dori Slosberg Driver Education Safety Act, Florida Statutes 318.1215. The funding is designated to assist driver education safety programs in public and non-public schools in the County. Funds can be used for direct education expenses and not for administration. Also, there is a $10,000 cap on the individual grant awards. We received four applications totalling $40,000. Please see attached memorandum 05-19. FUNDS AVAILABLE: Dori Slosberg Driving Safety Fund (107004) PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the awards of grant funds as stated on memorandum 05-19; changing the award date this year to February 15th instead of November 1st; and authorizing the County Attorney's Office to draw up the appropriate contracts for the Chainnan' s signature. COMMISSION ACTION: ~ [ ] APPROVED [] DENIED [Xi OTHER: Pulled to notify all of the applicants to reagenda in two to three weeks. Doug Anderson County Administrator County Attomey:xx C)K f-' . Coordination/Signatures Management & Budget: \v\ ~\CJ] Purchasing: Originating Dept: Public Works: Other: Finance: (Check for Copy only, if applicable) ~. G:\BUDGElì WP\AGENDA'S\AGENDA05\1 'II DORISLOSBERGMINIGRANT. DOC -- .. , '-' "wi MEMORANDUM 05-19 OFFICE OF MANAGEMENT & BUDGET TO: FROM: SUBJECT: DATE: Douglas M. Anderson, County Administrator Marie Gouin - OMB Director ~ Dori Slosberg Mini-Grant Awards December 13,2004 The deadline for schools to submit their Dori Slosberg grant applications expired on December 08, 2004. We have received the following requests: $10,000 St. Lucie County School Board (district-wide program) $10,000 Ft. Pierce Central High School $10,000 Ft. Pierce Westwood High School $10,000 St. Lucie West Centennial High School $40,000 As of December 13, 2004, we had $250,358.25 in the Dori Slosberg Driving Safety Fund (107004). To start the grant award process, the County Administrator has been given the authority (Ordinance 02-17, Sec. 1-7-33) to establish selection criteria based on the success of the program, and to recommend grant awards to the Board for final approval. As soon as the recommendations are made, the County Attorney's Office can draft grant agreements. OMB will prepare an agenda item based on the recommendations. The mini- grant procedures will be approved by the Board at the same time. Please let us know, if you have any questions regarding this matter. Attachments: Original grant applications Grant procedures General program information Cc: Katherine Smith, Assistant County Attorney /cb ... ) ~ ....., DORI SLOSBERG DRIVER SAFETY EDUCATION ACT MINI-GRANT PROCEDURES General Provisions: 1. Grants will be awarded one time in each fiscal year no later than November 1 st. 2. Annual application deadline will be September 15th. The deadline will be advertised through a press release and on the County's website. 3. County Administrator will oversee the selection process based on applicants' accomplishments in the drivers education programs. 4. Individual awards will be calculated based on the number of qualified program recipients and availability of funds at the time of selection. Individual awards may not exceed $10,000. Applications process: 1. Applications and information will be available on the County's website and at the Office of Management and Budget (OMB). 2. Applications will be collected by OMB. 3. Within a week after the advertised deadline, OMB will forward all applications to the County Administrator. Award Process: 1. County Administrator will review all applications and make award recommendations. 2. OMB will prepare a Board agenda item listing all recommended awards. 3. County Attorney's Office will draft the grant contracts. 4. St. Lucie BOCC will approve the awards and give the Chairman the authority to execute mini-grant contracts. 5. OMB will post the list of grant recipients on the County website. 6. OMB will process purchase orders based on mini-grant contracts. 7. OMB will process payments of awards. Post-Award Requirements: 1. The grant funding will be used for direct educational expenses related to driving safety and not for administration. 2. Grant period will start on November 1 st and end on October 31 st the following year. County Administrator will be authorized to approve grantees petitions to change the grant period. 3. Grantees will submit to OMB an annual report detailing program expenditures. The report will be due on/or before November 30 of the year following the award. Funds not used before October 31 st following the year of award shell be returned to St. Lucie BOCC unless an extension is granted by the County Administrator. G: \Budget\ WP\Dori Slosberg\PROCEDURES.doc '-' ..." ~~~~~,.." . -. .' ',..- .-.... ...."":..' -.-:' "~.~,., .,.~: f'I, ~"7 "l;'·'''.I ~""j ", I' ,.~~........ ,-;,.," . L·' .~~\.,L_-·'- L: ~........,.........~..=::- DORI SLOSBERG DRIVING SAFETY MINI - GRANT PROGRAM On June 18, 2002, the St. Lucie County Board of County Commissioners (BOCC) enacted Ordinance 02-17 providing for the creation of a Driver Education Safety Trust Fund based on the Dori Slosberg Driver Education Safety Act, Florida Statutes 318.1215. The funding is designed to assist driver education safety programs in public and non-public schools in the County. Funds can be used for direct education expenses and not for administration. St. Lucie BOCC decided to distribute the funds through a competitive mini-grants process. Applications will be evaluated on the basis of the success ofthe program. Final approval will be made once a year by the St. Lucie BOCC. Individual awards will be based on the number of qualified applicants and availability of funds at the time of selection. There is a $10,000 cap on individual grant awards. The application deadline is December 8, 2004. Please mail or fax your completed application to the following address: Office of Management and Budget St. Lucie County Board of County Commissioners 2300 Virginia Ave. Fort Pierce, FL 34982-5652 Fax: 772-462-2117 RE: DORI SLOSBERG PROGRAM This is the full text of Florida Statute 318.1215 providing the basis for this Program: 318.1215 Dori Slosberg Driver Education Safety Act.--Effective October 1, 2002, notwithstanding the provisions of s. 318.121, a board of county commissioners may require, by ordinance, that the clerk of the court collect an additional $3 with each civil traffic penalty, which shall be used to fund traffic education programs in public and nonpublic schools. The ordinance shall provide for the board of county commissioners to administer the funds. The funds shall be used for direct educational expenses and shall not be used for administration. This section may be cited as the "Dori Slosberg Driver Education Safety Act." G:\Budget\WP\Dori Slosberg\PROGRAM INFORMATION.doc 'Ì '-" ....", ST. LUCIE COUNTY DORI SLOSBER6 DRIVER EDUCATION SAFETY ACT MINI-GRANT PROGRAM SECTION A. APPLICANT INFORMATION Identify the agency or organization and official who is authorized to execute any grant related documents: 1. 2. A~~~l~~~t ~~~~keec~:;e a;::dorv /s;t. 'pi~~~~ ~~"~;:¡7 -~<ri ~",' I l>'.:;-/rlr:;~ 3. 4. 5. 6. 7. 8. Telephone number: (772) 429-3945 Authorized official: Mary Krause Fiscal officer: Tim Baraeron Program director: Marv Greaorv Federal Identification Number: 59-6000832 Status: Public School L Non-Public School SECTION B. PROGRAM INFORMATION 1. Program name: Drivers' Education 2. Program type: On the road trainina 3. Total program budget (attach copy of proposed program budget): 4. Amount of grant funds requested: $10.000 5. List other committed {note with "*'1 and/or potential funding sources for program and any matching requirements for such funds: Funding source: Amount: 6. Estimated number of students to be served: 135 7. Cost per participant: Amount of funds requested divided by estimated number of Students served: $74.00 9 :\atty\agreemnt\grant , '-' ...." SECTION C. NARRATIVE INFORMATION: On attached sheet(s), answer the following questions concisely as possible. Please limit total response to 500 words or less. 1. What type of program is proposed? What services will it provide to participants? 2. What procedures and guidelines will be used to select and monitor program participants? 3. What specific outcomes do you seek to achieve? Describe in measurable terms the outcomes sought. SECTION D. CERTIFICATION: I do hereby certify that all facts, figures and representation made in this application are true and correct. Furthermore, all applicable statutes, regulations and procedures for program compliance and fiscal control shall be implements to insure proper accountability of any grant funds awarded. I further certify that the funds requested in this application shall not supplant funds that would otherwise be used for the purpose set forth in this application. The filing of this application has been authorized by the Grant Applicant and I have been duly authorized to act as the representative of the Grant Applicant in connection with this application. / ,/-~ JJJ.!f;;r¡ !(¡Y1/«C l Ma rause ~ ~ Q)Y~'/ M~ry'Grego{) ~ G~~O MUST BE RECEIVED NO LATER THAN 5:00 P.M.. December 8, 2004. MAIL, FAX. OR DELIVER YOUR APPLICATION: St. Lucie County Board of County Commissioners Office of Management and Budget 2300 Virginia Avenue Fort Pierce, Florida 34982 Fax: .772-462·2117 RE: Dori Slosberg Driver Education Safety Act Mini-Grant Program '-' ..."" 1. What type of program is proposed? The program proposed is the on-the-road follow up component of a course of study to be initiated in the classroom and simulator lab and make up classes and classroom and simulator lessons for students unable to take Drivers' Education at their schools. What services will it provide to participants? During after school and summer hours, students will be provided drivers' instruction in actual vehicles provided by a commercial driving school. As with the program during the current school year, students who have passed their road rules and road signs test will be scheduled for six hours of behind the wheel instruction. The program will be completely free to the students. 2. What procedures and guidelines will be used to select and monitor program participants? Student will be offered the opportunity to enroll in these classes after satisfactory completion of the Road Rules and Road Signs test and with presentation of a valid learners' permit. 3 What specific outcomes do you seek to achieve? We seek to provide on the road driving experience with certified instructors to an additional 80 St. Lucie County students who may not have had the opportunity to participate in a specific school site program (also funded through Dori Slosberg grant monies). It is our goal to reduce the numbers of accidents and driving violations that area attributed to inexperienced drivers. Describe the measurable outcomes sought. Seventy five percent of the students enrolled in the on the road drivers' education programs will successfully complete the course. Seventy five percent of the students completing the course will qualify for Florida drivers' licenses. Numbers of driving accidents attributed to graduates of this program within the next three years will be 50% lower than those of other individuals in their age category. Numbers of driving violations attributed to graduates of this program within the next three years will be 25% lower than those of other individuals in their age category. .. ~ ""'-" Budget Page St. Lucie County Drivers' Education Department Proposal to Dori Slosberg Mini Grant Program Grades 9-12 Basic Instruction Consultant services, subcontract to Commercial Driving School To include all vehicle use, insurance and instructor fees. $10,000 '-' ...., ST. LUCIE COUNTY DORI SLOSBERG DRIVER EDUCATION SAFETY ACT MINI-GRANT PROGRAM SECTION A. APPLICANT INFORMATION Identify the agency or organization and official who is authorized to execute any grant related documents: Fnrt. Piprrp r.pntr~l Hi~n Srnnnl 1101 Edwards Road Fort Pierce, Florida 34982-6298 3. Telephone number: (772) <16e seee 4. Authorized official: St9VQ Va19Roia 5. Fiscal officer: Tim Bargeron 6. Program director: Mary GreaorY/M~rtin Bowie 7. Federal Identification Number: *59-6000832 8. Status: Public School x Non-Public School 1. 2. Applicant Name: Address: SECTION B. PROGRAM INFORMATION 1. Program name: Dri ver' s Education 2. - Program type: r'1 ::I~~ronm Simnl ::Itor 3. Total program budget (attach copy of proposed program budget): 4. Amount of grant funds requested: 5. List other committed (note with "*") and/or potential funding sources for program and any matching requirements for such funds: Funding source: Amount: 6. Estimated number of students to be served: ;00 for the school year 7. Cost per participant: Amount of funds requested divided by estimated number of students served: $:3:3 .00 g: \at ty\agreemnt\grant '-" ..."", SECTION C. NARRATIVE INFORMATION: On attached sheet(s), answer the following questions concisely as possible. Please limit total response to 500 words or less. 1. What type of program is proposed? What services will it provide to participants? 2. What procedures and guidelines will be used to select and monitor program participants? 3. What specific outcomes do you seek to achieve? Describe in measurable terms the outcomes sought. SECTION D. CERTIFICATION: I do hereby certify that all facts, figures and representation made in this application are true and correct. Furthermore, all applicable statutes, regulations and procedures for program compliance and fiscal control shall be implements to insure proper accountability of any grant funds awarded. I further certify that the funds requested in this application shall not supplant funds that would otherwise be used for the purpose set forth in this application. The filing of this application has been authorized by the Grant Applicant and I have been duly authorized to act as the representative of the Grant Applicant in connection with this application. ~ 1)./¿'/6l / Authorized Official's Signature I / Ddte /~ ~1~' l,C. bõ·Lí,'-ú.- ~ame of Grant Applicant Steve Valencia Type Authorized Official's Name ¡'). k/0'¡ I I Martin Bowie MUST BE RECEIVED NO LATER THAN 5:00 P.M., December 8, 2004. MAIL, FAX, OR DELIVER YOUR APPLICATION: St. Lucie County Board of County Commissioners Office of Management and Budget 2300 Virginia Avenue Fort Pierce, Florida 34982 Fax: 772-462-2117 RE: Dori Slosberg Driver Education Safety Act Mini-Grant Program 2 '-' "wi Narrative Information 1. This grant would serve the students of Fort Pierce Central High School in S1. Lucie County. The course is Driver Education, Course # 190031 O. This is a Classroom/Simulator format serving approximately 300 students in grades 9-12 per year. This program is the on-the-road follow up component of the course study. 2. The program is the designed so that the students must satisfactory complete their classroom and simulator lab coursework according to the guidelines developed by the Florida Department of Education. 3. The main objective is and always has been to provide the students with the skills and knowledge, to become safe drivers, avoiding tickets and accidents. · '-' .., Budget Page Fort Pierce Central Drivers' Education Department Proposal to Dori Slosberg Mini Grant Program Grades 9-12 Basic Instruction Consultant services, subcontract to Commercial Driving School To include all vehicle use, insurance and instructor fees. $10,000 w ,..." ST. LUCIE COUNTY DORI SLOSBERG DRIVER EDUCATION SAFETY ACT MINI-GRANT PROGRAM SECTION A. APPLICANT INFORMATION Identify the agency or organization and official who is authorized to execute any grant related documents: 1. 2. Applicant Name: Address: Trpnt M;n~h/St. Lucie West Centennial HS 1485 S.W. Cashmere Port st. Lucie, Florida '3495Q 3. Telephone number: (772) 785-6660 4. Authorized official: r.~t r; n~ 'T'r; mm 5. Fiscal officer: Tim Bargeron 6. Program director: Mary Gregory/Trent, Minch 7. Federal Identification Number: #59-6000832 8. Status: Public School X Non-Public School SECTION B. PROGRAM INFORMATION 1. Program.name: Dr; vpr Edllca t; on 2. . Program type: Simulation/Classroom 3. Total program budget (attach copy of proposed program budget): 4. Amount of grant funds requested: $' n nnn 5. List other committed (not'e with "*") and/or potential funding sources for program and any matching requirements for such funds: Funding source: Amount: 6, Estimated number of students to be served: 150 per semester 300 each year 7. Cost per participant: Amount of funds requested divided by estimated number of students served: $ 3 3.00 g: \atty\agreemnt\grant 12/03/2084 8S:22 772-595-1128 GRArW; 8, r,~EDIA SER\,. PAGE. BalOg '-' ...., SECTION c. NARRATIVE INFORMATION: On attached sheet(s), answer the following questions COl'\cisely as possible. Please limit total response to 500 words or less. 1. What type of program is proposed? What services will it provide to participants? 2. What procedures and guidelines will be used to select and monitor program participants? 3. What specific outcomes do you seek to achieve? De.$cr·ib~ in me:.asufable terms tL,e, outcomes sought. SECTION 1:>. CERTIFICATION: I do hereby certify that all facts, figures and representation made in this application are true and correct. Furthermore, all applicable statutes, regulations and procedures for progràm compliance and fiscal control shall be implements to insure proper accountability of any 91"ont funds awarded. I further certify that the funds requested in this application shall not supplant funds that would otherwise be used for the purpose set forth in this application, The filing of this application has been authorized by the Grant Applicant and I have been duly authorized to act as th~ representative of the Gront Ap' r in connection WITh this application. Authorí%~d Officic.d's Signature ¡;:e t1 + 11, /It: " Name. of Grant Applicant CÞ4r~ R JNI't T~I M f-( pf2.NClP"" ~ J Type Authorized Official's Name. MUST BE RECEIVED NO LATER THAN !):OO P.M., December 8, 2004. MAIL. FAX, OR DELIVER YOUR APPLICATION: 51', Lucie County 80ard of County Commissioners Office of MQnagemcnt and Budget 2300 Virginia Avenue FOr't PiCtr'cf., Flor'ida 34982 Fax: 772·4ó2·2117 RË: Dori Slosberg Driver Education Safety Act Mini-Grant Program 2 '- ....., Narrative Information 1. The type of Driver Education Program currently at Centennial High School is a two-phase program. Students learn many defensive strategies through this program by way of the classroom setting and a simulation lab. The services this program will provide is for students to leave the program better prepared for the challenges associated with the driving task. 2. The procedures and guidelines used to monitor this program are through the Department of Education curriculum. These guidelines are used as the Driver Education standards for the State of Florida (See attached curriculum guidelines ). 3. The specific outcomes for this program are for the students to pass Driver Education with a "C" of better. This means students must average a 70% or better when all grades are averaged. · '-" ..." A) St. Lucie West Centennial Hiah School #0401 Name of Eligible Recipient: TAPS Number B) Proiect Number: (DOE USE ONLY) (1) (2) FUNCTION OBJECT FLORIDA DEPARTMENT OF EDUCATION BUDGET NARRATIVE FORM (3) ACCOUNT TITLE AND NARRATIVE (4) FTE POSITION (5) AMOUNT 5100 641 Equipment - Driver's Analyzer Upgrade $ 4,000.00 Simulators 5100 641 Equipment - La uter (Power Point Presentations) $10 000.00 DOE 102 Rev. 08/04 Page 1 of 2 John L. Winn, Commissione' __ ---." Subject Area: Course Number: Course Tit~e: Credit: http://www.llm.eduldoe/bmOOOOllcrscode/...'J t¿/dnvere<l/tramewrKloutcomel iYW"' 1 \' .nUD '-" """" 1990 F~orida Department of Education CUlUUCULUM FRAMEWORK - GRADES 9-12, ADULT Safety and Driver Education 1900310 Driver Education/Traffic Safety - Classroom and Laboratory .5 C. Intended outcomes. After successfully completing this course, the student will: lof2 1. Describe basic aspects of the Highway Transportation System (HTS) - its purpose, major elements, effectiveness, and the roles played by man in the system. d1etpfJ I Describe and demonstrate basic control of the vehicle, ~~h~ including exterior and interior promotion checks, control of motion and direction, and basic maneuvers. 2. 3. Describe, interpret, and react pr e to signs, c-I-, 1.1. C /, ç; c " Z signals, and pavement markings. ,,,,,~/~f.o/ 1'\ 4. Describe the need for identifying potential hazards in traffic, making predictions about possible occurrences, making wise decisions for action based on minimum risk, and demonstrate approp~at~cutions of these decisions (I.P.D.E.).~ (~ If 5. Describe and demonstrate the management;9i sp~ requirements in all driving situations ,\.5,.-." !"I.4'V 6. Describe and demonstrate the skills required to effectively control and take proper actions in emergency situations to av~~ß~~lision or minimize the impact if unavoidable. ~ 7. Describe needed measures for correcting or minimizing the effects of temp~ary or permanent physical defects or limitations. ~.!J Describe the legal and moral ~es~onsibilities at the scene of highway collisions. ~:'::..)? Describe the effect~o~ attitudes and emotions on driving decisions. 0-R Describe the effects of alcohol and other drugs on driving. {." I \ ¡1:'h-i? - '----" Describe the importance of vehicle maintenance for safe and efficient operation. Ch. /7 8. 9. 10. 11. 12. Describe the requirements for compliance with the laws that apPlr;t~~fivers as well as owners of motor vehicles.êY Describe the principles and practices related to trip (J'f f~ 13. 8/18/98 3:30 PM HUl'.11 WWW.1JIII.CUU/UUC/OUIUVVV1/Cr::¡çUUc;¡..."7J¿./U..v~a~.u.a.aU~vvaA.UUl~OUIC;;¡ t;JVVJ ¿V.HI - j planning. '-' ...., 14. Describe the operation and interaction of motor driven cycles in the Highway Transportation System. cJ" I 15. Describe and demonstrate specific decisions to be made when interacting with other users of the Highway Transportation system other than the automobile. t--^.3.:.A, r 16. Describe the value and demonstrate the use of occupant vehicle restraints and other built-in safety features and devices. c../',3 (..h.3 5'/"'vl..h:r 17. Describe the need for actively supporting traffic law enforcement agencies and assisting in the improvement of highway safety programs. C~ ('7 , . -) RETURN HOME of2 8/18/9P t .' --I. '-a; ..., ST. LUCIE COUNTY DORI SLOSBER6 DRIVER EDUCATION SAFETY ACT MINI-GRANT PROGRAM SECTION A. APPLICANT INFORMATION Identify the agency or organization and official who is authorized to execute any grant related documents: 1. Applicant Name: Robert Ly1e/ Ft. Pierce Westwood High School 2. Address: 1801 Angle Road Ft. Pierce. FL 34947 3. Telephone number: (772) 468-5400 4. Authorized official: Lin Bushore 5. Fiscal officer: Tim Baraeron 6. Program director: Marv Greaorv 7. Federal Identification Number: 59-6000832 8. Status: Public School ...L Non-Public School SECTION B. PROGRAM INFORMATION 1. Program name: Drivers' Education 2. Program type: UDarade of simulators 3. Total program budget (attach copy of proposed program budget): 4. Amount of grant funds requested: $19.25810,OOð. 5. List other committed (note with "·'1 and/or potential funding sources for program and any matching requirements for such funds: Funding source: Amount: 6. Estimated number of students to be served: 300 7. Cost per participant: Amount of funds requested divided by estimated number of Students served: $34.00 9 :\atty\agreemnt\grant i ..; ; ¡ '-' ....." SECTION C. NARRATIVE INFORMATION: On attached sheet(s), answer the following questions concisely as possible. Please limit total response to 500 words or less. 1. What type of program is proposed? What services will it provide to participants? 2. What procedures and guidelines will be used to select and monitor program participants? 3. What specific outcomes do you seek to achieve? Describe in measurable terms the outcomes sought. SECTION D. CERTIFICATION: I do hereby certify that all facts, figures and representation made in this application are true and correct. Furthermore, all applicable statutes, regulations and procedures for program compliance and fiscal control shall be implements to insure proper accountability of any grant funds awarded. I further certify that the funds requested in this application shall not supplant funds that would otherwise be used for the purpose set forth in this application. The filing of this application has been authorized by the Grant Applicant and I have been duly authorized to act as the representative of the Grant Applicant in connection with this application. w'w ß uf> hore Un Bushore Æ'~~ Robert Lyle 1~/~/øC( KtJb~rt L~I~ MUST BE RECEIVED NO LATER THAN 5:00 P.M.. December 8, 2004. MAIL, FAX. OR DELIVER YOUR APPLICATION: St. Lucie County Board of County Commissioners Office of Management and Budget 2300 Virginia Avenue Fort Pierce, Florida 34982 Fax: 772-462·2117 RE: Dori Slosberg Driver Education Safety Act Mini-Grant Program · <Ii . w ~ 1. What type of program is proposed? The grant would serve students in the drivers' education classes at Fort Pierce Westwood High School. These students take Course # 1900310 as described in the FL DOE Course Code Directory. What services will it provide to participants? The students will be using simulators which are currently outdated. This grant will provide upgrades to those simulators so that they may be used and maintained in the future. There are not films available to maintain the outdated simulators that are now being used. 2. What procedures and guidelines will be used to select and monitor program participants? All students signed up for the class will be able to take advantage of the upgrades. 3 What specific outcomes do you seek to achieve? We will upgrade our Doron L 325 simulators with the old style 16 nun delivery system to the more recent DVD system. The programs we have were produced in the early 1980's. Describe the measurable outcomes sought. All our students will be provided with the skills and knowledge to become safer and better drivers. Accidents and road violations will decrease as a result. . , ~ ;R j . 'w' ...." Budget Page Fort Pierce Westwood Drivers' Education Department Proposal to Dori Slosberg Mini Grant Program Grades 9-12 Basic Instruction Doral L325 Simulator Upgrade to DVD To include projector decoder and programs Hardware DVD ~xx~R $4,265.00 $5485.00 Total ~ $10,000.00 '. , ". " .. w -' ITEM NO. C - .,lò.. DATE: January 11. 2005 AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) SUBMITTED BY (DEPT): UTILITIES DEPARTMENT P:IE~ P.M. Bowers Utility Director TO: BOARD OF COUNTY COMMISSIONERS SUBJECT: Staff requests approval of a Work Authorization with Masteller & Moler, Inc. for engineering services related to the Route 4 project for the extension of a 16" water main and 16" force main through the proposed WaterstonefEmerson Estates project in the amount of $216,950.00. FUNDS AVAILABLE: Funds to be made available 479-3600-563000-300 Improvements other than Building PREVIOUS ACTION: Board of County Commissioners approved continuing contract #COO-03-236. RECOMMENDATION: Staff recommends Board approval of the Work Authorization with Masteller & Moler, Inc. for engineering services related to the Route 4 project for the extension of a 16" water main and 16" force main through the proposed WaterstonefEmerson Estates project in the amount of $216,950.00. COMMISSION ACTION: -.....J 1t APPROVED 0 DENIED o OTHER: A d4 0 pprove - Comm. Lewis Absent Do as Anderson County Administrator Review and Approvals '8 Management and Budget: ~ 0 Purchasing: º Parks & Rec: 0 Other: ~ County Attorney: ""º Originating Dept: ~ y º Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462-1777 or TTD 772-462-1428, at/east 48 hours (48) prior to the meeting. , '-' '..., UTILITY DEPARTMENT MEMORANDUM FROM: Board of County Commissioners P.M. Bowers, Utility Director~ TO: DATE: January 11 , 2005 RE: Route 4 16" Water Main and 16" Force Main Extension BACKGROUND: Masteller & Moler, I nc. will be handling the engineering services related to the Route 4 project to provide route survey, base plans, engineering, construction plans, permitting, construction administration, periodic inspection, construction stake-out, and as-built surveys for the extension of a 16" water main and 16" force main from point of connection at the Eastwood· Drive Canal West of the Turnpike Feeder Road and extending west on various county roads and through the proposed Waterstone/Emerson Estates project to the west right-of-way line of Emerson Road. RECOMMENDATION: Staff recommends Board approval of the Work Authorization with Masteller & Moler, Inc. for engineering services related to the Route 4 project for the extension of a 16" water main and 16" force main through the proposed Waterstone/Emerson Estates project in the amount of $216,950.00. Ão _ t '-' Exhibit A ....., Engineering Services Related to the Route 4 Project to Provide Route Survey, Base Plans, Engineering, Construction Plans, Permitting, Construction Administration, Periodic Inspection, Construction Stake-out, and As-Built Surveys for the Extension of a 16" Water Main and 16" Force Main from Point of Connection at the Eastwood Drive Canal West ofthe Turnpike Feeder Road and Extending West on Various County Roads and Through the Proposed Emerson Estates Project to the West Right-of-Way Line of Emerson Road 1. Scope Of Services A. Provide a Route Survey for Engineering Utility Design purposes for the Route 4 Project. The Project will begin by connecting to the 16" water main and 16" force main connections constructed as part of the Route 1 Project at a location along the Eastwood Drive Canal, west of the Turnpike Feeder Road and thence proceed west along the Eastwood Drive Canal to Eden Road and west on Eden Road to Seminole Road, south on Seminole Road then west through the proposed Emerson Estates Project to the termination of both pipelines at the west right-of-way line of Emerson Road. The estimated length of the Route Survey is 12,000 feet. The Route Survey will include location of visible improvements within the proposed pipeline corridor and detailed information as needed at the directional bore locations. The pipeline corridor will be on both sides of Eden Road and Seminole Road. Elevations will be based on NGVD 1929 and cross-sections will obtained as needed. Base Plans will be prepared showing the Route Survey information and for use in preparing the Engineering Utility Design Construction Plans. B. Prepare Construction Plans and provide Engineering Design Services suitable for project permitting and construction showing proposed water main and force main pipelines with plug valves, butterfly valves, air relief valves, and directional bores. It is anticipated that both the 16" water main and 16" force main will be constructed with one (1) pipeline located on one side of Eden Road and Seminole Road and the other pipeline located on the other side both roads. Directional bores will be located as needed. The estimated length of each 16" water main and 16" force main will be approximately 12,000 feet. C. The above-described Route 4 Project will require the preparation of an FDEP Permit Application along with the necessary plans and supporting data for construction of the potable water main and sanitary sewage force main systems. Services include Final Certification to FDEP for operation of the water main and force main systems. Our services will include securing these permits as well as providing for the Application Fees associated with these permits. . D. For the Route 4 Project, we will provide services including assistance to St. Lucie County for construction administration and periodic construction inspection. These services will be on an "'As Needed" basis to ensure that the project is constructed in reasonable compliance with the Construction Plans and Permits. It is assumed that construction of the 16" water main and 16" force main will be done at the same time by the same contractor. It is also assumed that the project will be done on an emergency basis without the need for bidding. ..... Exhibit "A" Page 2 of2 '-' ......, E. We will provide Surveying Services covering the Construction Stake-Out and As-Built Surveys, which will be needed during and following the construction ofthe Project. II. Time of Performance A. Surveying and Engineering Services including preparation of Construction Plans and Application for Permits will be completed in a time rrame estimated at four (4) weeks after our receipt of a signed Work Authorization. III. Method and Amount of Compensation The Engineer, Masteller & Moler, Inc. shall be compensated as follows: 1. Scope of Services; Paragraph A, total lump sum fee of 2. Scope of Services; Paragraphs B and C, total lump sum fee of 3. Scope of Services; Paragraph D, total lump sum fee of 4. Scope of Services; Paragraph E, total lump sum fee of $ 27,OOoºº $106,25oºº $ 28,50oºº $ 55,20oºº File #0414D (Exhibit A.doc) v ~ "wtI '. ~\~I",' '; ~~'J,1·;;'';¡'¡.}'J '; ,:"¡~'~~! !llt1\ ITEM NO. C - tc2 h DATE: January 11. 2005 AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) TO: BOARD OF COUNTY COMMISSIONERS Pl:~ P.M. Bowers Utility Director SUBMITTED BY (DEPT): UTILITIES DEPARTMENT SUBJECT: Staff requests approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant concentrate disposal relocation permitting - Phase I in the amount of $16,480.00. FUNDS AVAILABLE: Funds available 451-3510-531000-300 - Professional Services PREVIOUS ACTION: Board of County Commissioners approved continuing contract #COO-03-233. RECOMMENDATION: Staff recommends Board approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant concentrate disposal relocation permitting - Phase I in the amount of $16,480.00. KAPPROVED o OTHER: o DENIED CONCURR~: <~- Douglas Anderson County Administrator COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent ~ County Attorney: 'b Originating Dept: >1//, ~ Review and Approvals ~ Management and Budget: ~ ~~ o Other: º Purchasing: o Other: o Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the Sf. Lucie County Community Services Manager at 772-462-1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. .. '-' ...., _"i1't~~":7;f¡: .__ . . l _ . _ _" _ ~~mitf$-h3ti,..;~r,~,~-\ UTILITY DEPARTMENT MEMORANDUM FROM: Board of County Commissioners P.M. Bowers, Utility DirectorM TO: DATE: January 11 , 2004 RE: Holiday Pines Water Treatment Plant - Work Authorization Concentrate Disposal Relocation Permitting - Phase I BACKGROUND: The Work Authorization with Camp, Dresser & McKee, Inc. will provide for the necessary engineering services to begin the first phase of the relocation of the Holiday Pines Water Treatment Plant (HPWTP) concentrate discharge from the Holiday Pines Wastewater Treatment Plant (HPWWTP). Phase I includes the identification of potential alternative disposal options and preliminary discussions/meetings with applicable property owners and the Florida Department of Environmental Protection (FDEP). In an effort to maximize water production economically and reduce the bulk water purchase from F1. Pierce Utilities Authority, S1. Lucie County will need to expand the HPWTP. The HPWWTP has limited effluent disposal capacity in the existing percolation ponds, therefore expansion of the HPWTP would require a concentrate disposal alternative to be identified to not impact the HPWWTP. RECOMMENDATION: Staff recommends Board approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant concentrate disposal relocation permitting - Phase I in the amount of $16,480.00. · , '-" "'wII EXHIBIT A ST. LUCIE COUNTY UTILITIES HOLIDAY PINES WATER TREATMENT PLANT CONCENTRATE DISPOSAL RELOCATION PERMITTING - PHASE I SCOPE OF SERVICES BACKGROUND St. Lucie County Utilities (SLCU) owns and operates the 0.288 million gallon per day (mgd) Holiday Pines Water Treatment Facility (HPWTF) and distribution system. These facilities were acquired by SLCU from Holiday Pines Services Corporation (HPSC) in 1999. Holiday Pines provides services inside the Holiday Pines subdivision and some additional commercial and residential areas fronting Kings Highway and Indrio Road. Treatment is provided by the membrane softening Reverse Osmosis (RO) process and raw water is supplied by two surfical aquifer wells. Treatment facilities include pretreatment (sulfuric acid, caustic, and anti-sealant), pressure filtration, and a single skid mounted RO unit. Chlorination facilities consist of a dual gas chlorinator with automatic switchover mounted on 150 pound chlorme cylinders. Other facilities on the HPWTF site include a degasifier mounted on top of a precast concrete clear well that flows by gravity to a 0.2 million gallon ground storage tank. The 20 horsepower (hp) high service pumps pressurize the distribution system and a 50 hp fire pump is available to boost pressure for fire demands. An emergency gene.rator capable of running the entire facility is also provided. RO reject (concentrate) is pumped to a cascade aerator and is stored in tWo cylindrical tanks prior to being pumped to the Holiday Pines Wastewater Treatment Plant (HPWWTP). The HPWWTP has limited effluent disposal capacity in the existing percolation ponds. Expansion of the HPWTF would require a concentrate disposal alternative to be identified to not impact the HPWWTP facility. SLC desires to expand the HPWTF in an effort to maximize water production economically and reduce the bulk water purchase from Fort Pierce Utilities Authority. The purpose of this work authorization is the first phase of the relocation of the HPWTF concentrate discharge from the HP'^1WTP. Phase I includes the identification of potential alternative disposal options and preliminary discussions/meetings with applicable property owners and the Florida Department of Environmental Protection (FDEP). SCOPE OF SERVICES CDM shall be provided copies of all existing permits and monthly operating reports for the past year for the HPWTF. CDM will identify potential alternative concentrate disposal options in an effort to relocate the existing discharge from the HPWWTP. The following options will be , ,investigated as part of the evaluation a. Harbor Branch canal A-1 mh1868,doc - \ '-' ~ b. Fort Pierce Inlet c. C-44 canal d. Mosquito impoundments e. Wetlands f. Future aquatic runway CDM will review the above referenced alternatives and summarize the advantages and disadvantages of each including permitability, costs, capacity, etc. CDM will meet with applicable stakeholders and/ or property owners, as required to formulate the evaluation. CDM will meet with SLC Utilities and FDEP staff to review applicable alternatives in an effort to plan for doubling of existing HPWTF capacity and eventual construction of a regional water treatment facility. Five copies of the draft alternative evaluation will be provided to SLC staff for review and comment. Once comments are received, CDM will incorporate the necessary revisions and finalize the report. Five final reports will be provided to SLC as the final deliverable. SCHEDULE The estimated schedule for the project is as follows assuming authorization to proceed around January 4, 2005. Report Complete March 15, 2005 OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES The following list of items is not included in this Scope of Services but will be addressed in separate proposals or will be negotiated separately with SLCU, if required: A. Design and permitting services associated with physical relocation of concentrate disposal. B. Additional services in connection with the project not otherwise provided for in this Scope of Services. COUNTY RESPONSIBILITIES SLCU shall provide the following to CDM in a timely manner: . Review of CDM work products. A-2 mh1868,doc .. ~' ~ EXHIBIT B PROJECT BUDGET PROJECT: Holiday Pines Water Treatment Plant Expansion PROJECT DESCRIPTION: Concentrate Disposal Relocation Permitting - Phase I Labor Category Hours Total 4 16 16 60 16 4 16 24 156 $13,480 500 250 250 $1,000 $2,000 $2,000 $16,480 $16.480 Officer Principal/ Associate Senior Professional Professional II Professional I Senior Support Services Staff Support Services Project Administration TOTAL LABOR COST OTHER DIRECT COSTS Copying and Printing Computer/Scanning Postage and Shipping TOTAL OTHER DIRECT COSTS OUTSIDE PROFESSIONALS Laura Andrews TOTAL OUTSIDE PROFESSIONALS TOT AL ESTIMATED COST TOTAL UPPER LIMIT AMOUNT, USE B-1 mh1868,doc -. ~ ...., .. ITEM NO. C-- 1.,,2<:..., DATE: January 11, 2005 AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): UTILITIES DEPARTMENT P4:.~ P.M. Bowers Utility Director SUBJECT: Staff requests approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to design, permitting and construction site visits for the disinfection system conversion at the Holiday Pines Water Treatment Plant in the amount of $14,480.00. FU N DS AVAILABLE: Funds available 471-3600-531000-300 - Professional Services PREVIOUS ACTION: Board of County Commissioners approved continuing contract #COO-03-233. RECOMMENDATION: Staff recommends Board approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to design, permitting and construction site visits for the disinfection system conversion at the Holiday Pines Water Treatment Plant in the amount of $14,480.00. COMMISSION ACTION: 11 APPROVED 0 DENIED o OTHER: Approved 4-0 Comm. Lewis Absent Doug s nderson County Administrator Review and Approvals 1;] Management and BUdget:~)tkt/ \í\\'Y'Ô 0 Purchasing: o Other: 0 Other: ""º County Attorney: 'ò Originating Dept: ~ J¿ º Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community SeNices Manager at 772-462-1777 or ITD 772-462-1428, at least 48 hours (48) prior to the meeting. -¡: ""' , w ...., UTILITY DEPARTMENT MEMORANDUM FROM: Board of County Commissioners P.M. Bowers, Utility Director~ January 11 , 2004 TO: DATE: RE: Holiday Pines Water Treatment Plant - Work Authorization Disinfection System Conversion BACKGROUND: The Work Authorization with Camp, Dresser & McKee, Inc. will provide for the necessary engineering services to design, permitting and construction site visits for the disinfection system conversion at the Holiday Pines Water Treatment Plant. In an effort to maximize water production of the HPWTP and rely on only supplemental demand from Ft. Pierce Utilities Authority, St. Lucie County will need to revise its existing disinfection system to match FPUA's chloramine system. RECOMMENDATION: Staff recommends Board approval of a Work Authorization with Camp Dresser & McKee, I nc. for engineering services related to design, permitting and construction site visits for the disinfection system conversion at the Holiday Pines Water Treatment Plant in the amount of $14,480.00. " í " '-' ......" EXHIBIT A ST. LUCIE COUNTY UTILITIES HOLIDAY PINES WATER TREATMENT PLANT DISINFECTION SYSTEM CONVERSION SCOPE OF SERVICES BACKGROUND St. Lucie County Utilities (SLCU) owns and operates the 0.288 million gallon per day (mgd) Holiday Pines Water Treatment Facility (HPWTF) and distribution system. These facilities were acquired by SLCU from Holiday Pines Services Corporation (HPSC) in 1999. Holiday Pines provides services inside the Holiday Pines subdivision and some additional commercial and residential areas fronting Kings Highway and Indrio Road. Average daily flow at the HPWTF in 1998 was 0.140 mgd. Treatment is provided by the membrane softening Reverse Osmosis (RO) process and raw water is supplied by two surfical aquifer wells. Treatment facilities include pretreatment (sulfuric acid, caustic, and anti-scalant), pressure filtration, and a single skid mounted RO unit. Chlorination facilities consist of a dual gas chlorinator with automatic switchover mounted on 150 pound chlorine cylinders. Other facilities on the HPWTF site include a de gasifier mounted on top of a precast concrete clear well that flows by gravity to a 0.2 million gallon ground storage tank. The 20 horsepower (hp) high service pumps pressurize the distribution system and a 50 hp fire pump is available to boost pressure for fire demands. An emergency generator capable of running the entire facility is also provided. RO reject is pumped to a cascade aerator and is stored in two cylindrical tanks prior to being pumped to the Holiday Pines Wastewater Treatment Plant (HPWWTP). In June 2004, CDM requested, on behalf of SLCU, an increase in maximum finished water capacity to 235 gallons per minute (0.338 mgd) through increased blend flow. FDEP granted the proposed increase for 90 days (until September 1, 2004) through demonstration testing. The intent of the request was to allow additional units in the Portofino Shores development to be completed and occupied prior to bulk water service connection to Fort Pierce Utility Authority (FPUA). The FPUA connection has recently been completed. SLCU desires to maximize production of the HPWTF and rely on supplemental demand from FPUA. In order to achieve this, the HPWTF must revise its existing disinfection system to match FPUA's chloramine system. SCOPE OF SERVICES CDM shall perform the following described engineering services related to the design permitting and construction site visits for the disinfection system conversion at the HPWTF. Physical conversion and/ or installation of necessary equipment is to be completed by SLCU's Contr-ac.t Uti1ity-Opefat0r~-----~.._---~-- --- - - - .----. --,-.- ----,----~---------- A-1 N:lrbfileslrb4552,doc " #. '-' ......, The following described engineering services have been based upon the assumption that the existing facilities must remain in service during construction of the herein described improvements. TASK 1.0 DESIGN This task provides for the preparation of drawings and specifications, conducting formal reviews of the contract documents at certain completion levels, and developing an opinion of probable construction cost. Specific work products will include draft contract document sets during two levels of completion. Subtask 1.1 Preparation of Contract Documents CDM will prepare construction drawings and specifications suitable for inviting construction bids/ negotiated costs for this project. The technical specifications will utilize CSI's sixteen divisions, three-part format. The design shall be complete including (as applicable to the Project) site improvements, building, appurtenances, process and ancillary equipment, accessories, wiring, piping, electrical controls, instrumentation, metering, and all mechanical facilities. The design shall also include detailed drawings, specifications, tables, charts, schedules, and other documentation as may be necessary for the Project. Subtask 1.2 Periodic Review of Work Progress At approximately the 50 percent and 90 percent completion levels of the contract documents, CDM will submit three sets of progress drafts of the contract documents to SLCD for review, schedule and conduct a review meeting with SLCD, and address appropriate SLCD review comments. Subtask 1.3 Final Contract Document Submittal CDM will submit three sets of final contract documents to SLCD at completion of the design of the project. Subtask 1.4 Probable Construction Cost CDM will prepare an opinion of the probable construction cost at the 90 percent completion level of the Project. TASK 2.0 PERMITTING SERVICES This task provides for the preparation of necessary permit applications, meetings, and negotiation with regulatory agencies and preparation of responses to Requests for Additional Information (RAI). CDM will prepare applications for permits as may be required and related to this project. Permit-related work shall include furnishing required data, drawings, and other information requested-and-assisting-SbEtJ-to-obtain-required-permitapprovals-:-EBM will-subrrrit-permit--'--------'- applications to SLCD for review and meet with SLCD as required to discuss the review A-2 N:\rbfileslrb4552,doc " J '-' 'wi comments. CDM will revise the applications as required and submit to appropriate regulatory agencies for review and approval. The permits to be obtained could include the following: . Florida Department of Envirorunental Protection (FDEP) will require a permit to convert the existing disinfection system to chloramines. . The DSEP A may require an accidental release prevention program (ARPP) for the storage of certain chemical substances such as ammonia (used for disinfection). TASK 3.0 CONSTRUCTION SITE VISITS CDM will visit the HPWTF site during conversion of the disinfection system by SLCD's contract utility operator. Two site visits are budgeted for this project. SCHEDULE The estimated schedule for the project is as follows assuming authorization to proceed around January 4,2005. Design Complete Permitting Complete March I, 2005 ApriL15, 2005 OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES The following list of items is not included in this Scope of Services but will be addressed in separate proposals or will be negotiated separately with SLCD, if required: A. General, resident, and special services associated with construction of the facility expansion including operating manuals and start-up services. B. Bidding and/ or negotiation services to implement the project improvements. C. Additional services in connection with the project not otherwise provided for in this Scope of Services. COUNTY RESPONSIBILITIES SLCD shall provide the following to CDM in a timely manner: . Fees for permits, . Review of CDM work products, - --.-. - - - --'- -- ---_.- - -,.'.- - - - --.- - - - - - - - - - -'.- -- - -.- ---~ - .--- ._----~-_.- - - -.- - --..---- --- - ---'--- ---- --. --- - - -.-- A-3 N:\rbfileslrb4552,doc '. \w EXHIBIT B PROJECT BUDGET PROJECT: Holiday Pines Water Treatment Plant Disinfection System Conversion PROJECT DESCRIPTION: ....., Design Permitting and Construction Site Visits Labor Category Hours Officer Principal! Associate Senior Professional Professional II Professional I Senior Support Services Staff Support Services Project Administration 4 16 16 60 16 4 16 24 156 TOTAL LABOR COST OTHER DIRECT COSTS Copying and Printing Computer /Scanning Postage and Shipping 500 250 250 TOTAL OTHER DIRECT COSTS TOTAL ESTIMATED COST TOTAL UPPER LIMIT AMOUNT, USE ._._._ _._ __ _,'_ n - - - .- .- " - - - .---- - - .-.------ --- -- --. B-1 Total $13,480 $1,000 $14,480 $14.480 .- .--. --,---- ---'--.-'- N:\rbfileslrb4552,doc ~~ '-'" -...I - ITEM NO. C-12d DATE: January 11,2005 AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) TO: BOARD OF COUNTY COMMISSIONERS PR~~ P.M. Bowers Utility Director SUBMITTED BY (DEPT): UTILITIES DEPARTMENT SUBJECT: Staff requests approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant expansion preliminary engineering analysis in the amount of $36,490.00. FUNDS AVAILABLE: Funds available 471-3600-531000-300 - Professional Services PREVIOUS ACTION: Board of County Commissioners approved continuing contract #COO-03-233. RECOMMENDATION: Staff recommends Board approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant expansion preliminary engineering analysis in the amount of $36,490.00. ill APPROVED tl OTHER: o DENIED E: COMMISSION ACTION: Approved 4-0 Comm. Lewis Absent ~ounty Attorney: ~riginating Dept: ~ 4w6 rovals _ anagement and Budget: ~V1AMg, o Other: o Purchasing: º Other: º Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the Sf. Lucie County Community Services Manager at 772-462-1777 or TTO 772-462-1428, at least 48 hours (48) prior to the meeting. f \w' ....." UTiliTY DEPARTMENT MEMORANDUM TO: FROM: Board of County Commissioners P.M. Bowers, Utility Directo~ DATE: January 11, 2004 RE: Holiday Pines Water Treatment Plant Expansion - Work Authorization Preliminary Engineering Analysis BACKGROUND: The Work Authorization with Camp, Dresser & McKee, Inc. will provide for the necessary engineering services to begin the Holiday Pines Water Treatment Plant (H PWTP) expansion preliminary engineering analysis. The HPWTP is located on a 5.6 acre site. It is estimated there is adequate area available on this site for significant expansion of the water treatment facilities. An expansion to 1.0 mgd to the existing plant capacity is desired to economically provide water to new development in the north county area. Supplemental water would be purchased from FPUA when needed. RECOMMENDATION: Staff recommends Board approval of a Work Authorization with Camp Dresser & McKee, Inc. for engineering services related to the Holiday Pines Water Treatment Plant expansion preliminary engineering analysis in the amount of $36,490.00. '-' .....,¡ EXHIBIT A ST. LUCIE COUNTY UTILITIES HOLIDAY PINES WATER TREATMENT PLANT EXPANSION PRELIMINARY ENGINEERING ANALYSIS SCOPE OF SERVICES BACKGROUND St. Lucie County Utilities (SLCU) owns and operates the 0.288 million gallon per day (mgd) Holiday Pines Water Treatment Facility (HPWTF) and distribution system. These facilities were acquired by SLCU from Holiday Pines Services Corporation (HPSC) in 1999. Holiday Pines provides services inside the Holiday Pines subdivision and some additional commercial and residential areas fronting Kings Highway and Indrio Road. Average daily flow at the HPWTF in 1998 was 0.140 mgd. Treatment is provided by the membrane softening Reverse Osmosis (RO) process and raw water is supplied by two surfical aquifer wells. Treatment facilities include pretreatment (sulfuric acid, caustic, and anti-scalant), pressure filtration, and a single skid mounted RO unit. Chlorination facilities consist of a dual gas chlorinator with automatic switchover mounted on 150 pound chlorine cylinders. Other facilities on the HPWTF site include a de gasifier mounted on top of a precast concrete clear well that flows by gravity to a 0.2 million gallon ground storage tank. The 20 horsepower (hp) high service pumps pressurize the distribution system and a 50 hp fire pump is available to boost pressure for fire demands. An emergency generator capable of running the entire facility is also provided. RO reject is pumped to a cascade aerator and is stored in two cylindrical tanks prior to being pumped to the Holiday Pines Wastewater Treatment Plant (HPWWTP). The HPWTF is located on a 5.6 acre site. It is estimated there is adequate area available on this site for significant expansion of the water treatment facilities. In the existing main processing building there is room for at least one and perhaps two additional RO skids. Ultimate water treatment and storage capacity at this site is estimated to be in excess of 3.0 mgd. The Holiday Pines water distribution system currently serves over 1,000 equivalent residential units and consists of approximately 10 miles of piping. Conversion of the existing disinfection system to chloramines (to match Fort Pierce Utilities Authority (FPUA» will allow t."e HPWTF to maximize production with supplement from FPUA via bulk water procurement. Design, permitting, and construction site visits for conversion of the disinfection system is covered by a separate work authorization. An expansion to 1.0 mgd is desired to economically provide water to new development in the north Courtty area. Supplemental water would be purchased from FPUA when needed. Expansion of the HPWTF would be limited since a regional facility that is centrally located to all potential customers is more desirable and likely cannot be achieved at the HPWTF. A-I mh1874,doc .. i ~;. {\_í '-' .....,¡ SCOPE OF SERVICES CDM shall perform the following described engineering services related to the preliminary engineering analysis for the expansion to HPWTF. In general this expansion is intended to increase the facility capacity to 1.0 mgd (finished water) with provisions to expand further. The intent of this authorization is for CDM to provide to SLCD a preliminary engineering analysis for expansion of the HPWTF at the existing site. The following described engineering services have been based upon the following assumptions as directed by SLCD: 1. Bench scale and pilot plant scale testing to determine membrane performance will not be performed during this authorization. CDM will utilize full scale operating plant data in conjunction with reasonably conservative design criteria in the engineering analysis. 2. The existing facilities must remain in service during construction of any proposed expansion/ improvements. In general the new or modified facilities may include the following items: RA W WATER SUPPLY SYSTEM · Add additional surfical aquifer production well (including meters, telemetry, etc.). · Add new raw water system supply piping from the new well to the existing system or process building. PRETREATMENT SYSTEM · Add new pressure filter housings. MEMBRANE PROCESS AND ADMINISTRATION BUILDING · Add new membrane skids in existing Membrane Building. · Modify existing monitoring and control system as needed for new equipment. POST - TREATMENT SYSTEM · Add new degasifier(s) identical to existing de gasifier. · Expand existing clearwell. · Add new potable water storage tank. EXISTING HIGH SERVICE PUMPS · Add new high service pumps and associated piping. BULK CHEMICAL STORAGE AREA/ SYSTEMS · Upgrade bulk chemical storage tank capacity. · Upgrade capacity of chemical day tanks and metering pumps for all chemicals, if necessary. A-2 mh1874,doc '-' """" DISINFECTION SYSTEM · Expand existing disinfection system. INSTRUMENTATION AND CONTROL SYSTEM · Expand existing control system with additional I/O cards and software to control and monitor functions for new equipment. CONCENTRATE DISPOSAL · Expand concentrate disposal piping to new location(s). EMERGENCY GENERA TOR · Upgrade/ replace existing generator in order to power all equipment in the event of power failure. GENERAL . Improve paving and grading as required. . Landscaping/ irrigation system modifications, if necessary. TASK 1.0 PRELIMINARY ENGINEERING ANALYSIS This task provides for the preparation of a Preliminary Engineering Analysis Report. The specific purpose of this report will be to identify facility expansion requirements to expand the facility in an economical manner. . CDM shall evaluate the existing plant process and identify various processes/ equipment required in order to expand the facility to 1.0 mgd. The anaylsis will include a hydraulic evaluation of the existing and expanded facility to determine pipe, equipment, and appurtenance sizing requirements. Additionally, permitting issues associated with consumptive use and concentrate disposal will be investigated further to identify potential issues associates with expansion of the facility. A preliminary cost estimate will be prepared for proposed improvements. Five copies of the draft report will be provided to SLC staff for review and comment. Once comments are received, CDM will incorporate the necessary revisions and finalize the report. Five final reports will be provided to SLC as the final deliverable. SCHEDULE The estimated schedule for the project is as follows assuming authorization to proceed around January 4,2005. Preliminary Engineering Analysis Report Complete March IS, 2005 A-3 mh1874,doc ~ ....., OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES The following list of items is not included in this Scope of Services but will be addressed in separate proposals or will be negotiated separately with SLCD, if required: A. Excavation for field verification of the actual locations of existing underground utilities and structures. If field verification is necessary, excavation shall be provided by SLCD as directed by CDM. B. Final design, permitting, and general, resident, and special services associated with construction of the facility expansion including operating manuals and start-up services. C. Bidding and/ or negotiation services to implement the project improvements. D. Additional services in connection with the project not otherwise provided for in this Scope of Services. COUNTY RESPONSIBILITIES SLCD shall provide the followmg to CDM in a timely manner: . Review of CDM work products, A-4 mh1874,doc '-' EXHIBIT B ...., PROJECT BUDGET PROJECT DESCRIPTION: Holiday Pines Water Treatment Plant Expansion Preliminary Engineering Analysis Labor Category Officer Principal/ Associate Senior Professional Professional II Professional I Senior Support Services Staff Support Services Project Administration TOTAL LABOR COST OTHER DIRECT COSTS Travel Copying and Printing Computer / Scanning Postage and Shipping $500 750 500 500 TOTAL OTHER DIRECT COSTS TOTAL ESTIMATED COST TOTAL UPPER LIMIT AMOUNT, USE B-1 Hours Total 8 40 120 100 24 4 16 40 352 $34,240 $2,250 $36,490 $36.490 mh1874,doc '-" "wtI VOTING BALLOT Cultural Affairs Council Select (I) Applicant Oscar Bravo i Jeanne Johansen 0 Jacquelene N. BurRe ¿ COMMISSIONER'S SIGNATURE: '-" .....,¡ VOTING BALLOT Cultural Affairs Council 'elect (I) Applicant Oscar Bravo ~ Jeanne Johansen Jacquelene N. BurRe COMMI:SI~'S SIGNATURE: i "ø~YUP/ ~/~ '-' "wi VOTING BALLOT Cultural Affairs Council Select (I) Applicant / Oscar Bravo Jeanne Johansen Jacquelene N. Burl:?e '-' .....,¡ VOTING BALLOT Cultural Affairs Council Select (I) Applicant ~ --- Oscar Bravo Jeanne Johansen Jacquelene N. BurRe e.--æ ~ 'will VOTING BALLOT Cultural Affairs Council Select (I) Applicant Oscar Bravo ~ Jeanne Johansen Jacquelene N. Bur~e '-' -~¡,*_ii;Ú- .:1 ¡: -'-JijUO:-:¡_ _~--:'~i ::-r -,~ :'. :-~--~-'~~~-:~:i~ri~j-,-~:'¡--- ~_- '"":T ::'-~ñj~- St, Lllcie COllnt, Mo.qllilo Cont.ol Dist.ict - ...m,' ~ - ~ i:" ::~~_::r . _~_"wli:"il_-j,::"'~__rr;pi'~ jj : liii nc. :-_:~i'=¡-_jl_-ß_'iri!F ûiN:if ',- -::¡: :-;;:;:'~~~ Pallia A. Lewb, Chal.man 'o.eph E. 'mlth, Vice Chal...an Do... Cowa.d F.annle H..tchln.on Ch.b C.aft Dlst.lct NO.1 Dlst.lct No. I Dlst.lct NO.2 Dlst.lct NO.4 Dlst.lct No. I AGENDA ,an..a.. II, 2001 I. MINUTE' A. Approve the minutes from the meeting held on November 23, 2004. B. Approve the minutes from the meeting held on December 14, 2004. C. Approve the minutes from the meeting held on December 21, 2004. 2. GENERAL PUBLIC COMMENT CON'ENT AGENDA I. WARRANT' LI,T Approve Warrants List No. 12, 13 and 14. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taRen by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the 5t. Lucie County Community 5ervices Manager at (561) 462-1m or TDD (561) 462-1428 at least forty-eight (48) hours prior to the meeting. '-" .., MOSQUITO CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: November 23,2004 Tape: 2 Convened: 11 :00 a.m. Adjourned: 11 :01 a.m. Commissioners Present: Chairperson, Paula Lewis, Frannie Hutchinson, Doug Coward, Joseph Smith, Chris Craft Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Beth Ryder, Community Services Director, Don West, Public Works Director, Millie Delgado-Feliciano, Deputy Clerk I. M IN lJlïiS It was moved by Com. Hutchinson, seconded by Com. Coward, to approve the minutes of the meeting held November 9, 2004, November 15, 2004 and November 16, 2004, and; upon roll call, motion carried unanimously. 2. GENERAL PUBLIC COMMENTS None 3. CONSENT AGENDA It was moved by Com. Coward, seconded by Com. Smith, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. I. WARRANT LIST The Board approved Warrant List No.8. 2. MOSQUITO CONTROL Fish America Foundation Grant- Budget Resolution- The Board authorized the Chairperson to execute Budget No. 04-03 in the amount of $50,000. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk olTircuit Court , ,) l' ... ~ ....., MOSQUITO CONTROL I1ISTR leT ST. LLlt ï I: COl INTY. 1:1 ,UI~ II )/\ REGULAR MEETING Date: Dcccmbcr 14, 2()()4 Tape: 1 Convcncd: I O:} I a.m. Adjourned: 1 (U5 a.Ill, Commissioners Present: Chaim1an, Paula A. Lewis, Frannie Hutchinson. Doug Coward. Joseph Smith, Chris Craft Others Present: Doug Anderson, County Administrator. I~;I~ \\'a/l1\\",,1 ( '''il!1 Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre. Coul1ty Attorney, Jim David, Mosquito Control Director, Don West, Public Works Director, Ed Parker, Purchasing Director, Marie Gouin, M & B Director, Millie Delgado-Feliciano, Deputy Clerk I. MINt ITLS ( I-J41)} It was moved by Com. Coward, secolllkd by Com. Hutchinson, (0 apprO\l' ¡ill' 1I1111Utcs 01 the meeting held November 23,2004; and, upon roll call. Illotion carried LlI1;111111l()LlSh 2. GENERAL PUBLIC COMMENTS Mr. Craig Mundt, N. Hutchinson Island resident, addressed the Board and questioned i r the property at Oceanique had been held in conservancy and made into a mosquito impoundment area. The Mosquito Control Director advised Mr. Mundt that he was not aware 0 I' any ehang,L? in ownership of the property, but would investigate it and advise him of the OlltcOIllC 3. MOSQUITO CONTROL Native Technologies Inc., Contract Amendment No.4 to Agreement No. C04-05-,\l)5- Consider staff recommendation to waive the bid process, piggyback onto the Broward County School Board Project No. 3041-96-08, approval of Amendment No.4 adjusting the amount of the contract by an additional amount of $4,064,656.21 for the Phase 2 Permancnt Dikc Repairs and -Iazard Mitigation proposcd lar thc dikes and 'lutllOri/cd the Chairn1an to execute the Amendment. It was moved by Com. Hutchinson, seconded by Com. Craft, to approve slaff recommendation; and, upon roll call, motion calTied unanimously. 4. CONSENT AGENDA (1-3616) It was moved by Com. Coward, seconded by Com. Hutchinson, to approve the Consent Agenda to include the additions; and, upon roll call, motion calTied unanimously. 1. WARRANT LIST The Board approved Warrant List No.9, 1 0, 11. 2. PURCHASING A. Permission to advertise an Invitation lor Bid for Purchases and Maintenance of 18" Diameter, 6000 GPM at 4 Ft. Static Head, Axial Flow Stainless Ste, Electric Lift Pumps- The Board approved advertising an IFB for purchase of this equipment. ~ ~ 'wJI B. Work Authorization No. 13 to Contract No. C'03-()):ì()) wil h II a/en and Sawyer Engineer, P.c.- The Board ~Ipprovcd 'vVOl'k\IIIIIl)I'I/;IIII)] No. 13 for a total amount of$48,220,()() and autholîll'd Illl' (1!.IIII11aI1 to sign the work authorization as prepared by the ('l1L1llty !\ttollll';" 3. MOSQUITO CONTROL Purchase of Reporting Software for Telemetry- The Board approved the Software Request fonn No. 05-273 for the purchase of one, csr VTSCADA Base Station Software package and one VTSCAA BSWR Client, from Locher Environmental Technology, LLC, the Sole Systems Intcgrator for the Campbell ScientifIc Equipmcnt heing lIsed, 4. COUNTY ^TTORNEY First Amendment to February 22,2000 License Agreemcnt with FPL- The Bo,ml approved the proposed First Amendment to the License Agreement an authorized thc C'hai rman to exccute the Fi rst Amendment. CA-I. COUNTY ATTORNEY Queens Cove- Revocable License Agreement and FDEP Mangrove Trimming Permit Application- The Board approved the proposed Revocable License Agrecmcnt \vith thc Queens Cove Property Owners Association, Inc., and authorized the Chailïlldn 10 sign Ihe Agreement. The Board further approved the Chainllan signing thc FDL:P 111d grl1\ ,-' trimming pennit applic~ltion on behalf of the District as co-appl ¡cant \v i th ()uœns ('on: Property Owners Association, Inc. There being no further business to be brought before the Board, the meeting was adjourned. +---------- Chairman Clerk of Circuit Court ì "",. 'WI MOSQUITO CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: December 21, 2004 Tape: 5 Convened: 12:55 a.m Adjourned: 12:57 a.m. Commissioners Present: Paula A. Lewis, Chairperson, Frannie Hutchinson, Doug Coward, Chris Crart, Joseph Smith Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, raye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Millie Delgado-Feliciano, Deputy Clerk I. GENERAL PUBLIC COMMENTS None 2. GRANTS For consideration before the Board was to authorize the Mosquito Control District to partner with the Trust for Public Lands in TPL's attempt to acquire 260+/- acres north of Harbor Branch Oceanographic Institute. It was moved by Com. Hutchinson, seconded by Com. Smith to authorize the Mosquito Control District 10 parlnt.:r with tlw Trust (()r Public Lands in TPL's attt.:mpt to acquire 2CJO +/- acres north of Harbor Branch, and; upon roll call, motion carried unanimously. 3. CONSENT AGENDA It was moved by Com. Craft, seconded by Com. Smith to approve the Consent Agenda, ;1Ild; upon roll call, motion carried unanimously. 1. Purchasing The Board approved the first extension to Contract C03-1 0-727 with Clark Mosquito Control Products, Inc., and Contract C03-1 0-728 with Adapco Inc., for Mosquito Control Chemicals and approved the Chairman signing the extension as prepared by the County Attorney. There being no further business to be brought before the Board, the meeting was adjourned. -. ..' -... ( 'Iwitlllan _"._u...__._.__._.._ Clerk of Circuit Court 12/20/04 FZABWARR FUND 145 '-' ST. LUCIE COUNTY - BOARD ...., WARRANT LIST #12- 11-DEC-2004 TO 17-DEC-2004 FUND SUMMARY- MOSQUITO TITLE Mosquito Fund GRAND TOTAL: EXPENSES 149,293.16 149,293.16 PAGE PAYROLL 29,326.78 29,326.78 12/22/04 F7.ABWARR FUND 145 '-" ST. LUCIE COUNTY - ~OARD WARRANT LIST #13- 18-DEC-2004 TO 22-DEC-2004 FUND SUMMARY- MOSQUITO ....", TITLE EXPENSES Mosquito Fund 26,985.05 GRAND TOTAL: 26,985.05 PAGE 1 PAYROLL 0.00 0.00 01/03/05 FZABWARR FUND 145 ....., '-' ST. LUCIE COUNTY - ~OARD WARRANT LIST #14- 23-DEC-2004 TO 31-DEC-2004 FUND SUMMARY- MOSQUITO TITLE EXPENSES Mosquito Fund 5,022.61 GRAND TOTAL: 5,022.61 PAGE 1 PAYROLL 55,604.70 55,604.70 _ ..,'[''f¡~S¡n~-: _::~:' ~ ~;.4f(lL __ ~. ....r=-: ~1iT:j"'CJjM~"r1 ::lH~:::::::~::":- -'r-~·i'~~:JI·:¡_':~.~ r:~ïF':__.;:r~~::'-~ St. Lllcie Co.nt,· E,otion Cont'iol Ditt,ict - -"'.- ;¡¡¡¡ :-¡,:~ :-:~?_' ¡ =~:.~ ~-; . r. ::- "\¡¡~. :_-Jj~::"". Frannie H..tchlnson, Chairman Chris Craft, Vice Chairman 'oseph E. 'mlth Do... Cowa.d Pa..la A. Lewb District No.4 Dbtrlct No.5 District No. I Dbtrlct NO.2 District NO.1 AGENDA ,an..ar. II, 2001 I. MINUTE' Approve the minutes from the meeting held on December 14, 2004. 2. GENERAL PUBLIC COMMENT CON'ENT AGENDA I. WARRANT' LI,T Approve Warrants List No. 12, 13 and 14. 2. PUBLIC WORK' EROSION 1710 A. Amendment No. 2 to Project Agreement No. 04Sl1 with the Florida Department of Environmental Protection (C04-01-013) - Consider staff recommendation to approve Amendment No. 2 to Project Agreement 04Sl1 (C04-01-013) with the Florida Department of Environmental Protection, contingent on review and approval of the final agreement by the County Attorney and the execution of said agreement by the Chairperson. B. Project Agreement No. 04SL2 with the Florida Department of Environmental Protection providing funding for coastal related activities associated with South St. Lucie County Beach project - Consider staff recommendation to approve Project Agreement 04SL2 with the Florida Department of Environmental Protection and the execution of said agreement by the Chairperson. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taRen by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any party to the proceedings will be granted the oppartunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (561) 462-1m or TDD (561) 462-1428 at least forty-eight (48) hours prior to the meeting. 12/20/04 FZABWARR FUND 184 ~ ST. LUCIE COUNTY - ~OAPJD WARRANT LIST #12- 11-DEC-2004 'TO 17-DEC-2004 FUND SUMMARY- EROSION ..., TITLE EXPENSES Erosion Control Operating Fund 22,502.84 GRAND TOTAL: 22,502.84 PAGE 1 PAYROLL 2,994.49 2,994.49 12/22/04 '-" ST. LUCIE COUNTY - ,BOARD WARRANT LIST #13- 18-DEC-2004 TO 22-DEC-2004 FUND SUMYARY- EROSION ...., PAGE 1 F7.ABWARR FUND TITLE EXPENSES PAYROLL 184 Erosion Control Operating Fund 1,147.74 0.00 GRAND TOTAL: 1,147.74 0.00 01/03/05 F7.ABWARR FUND 184 '-' ST. LUCIE COUNTY - ,BOARD WARRANT LIST #14- 23-DEC-2004 TO 31-DEC-2004 FUND SUMMARY- EROSION 'wi TITLE EXPENSES Erosion Control Operating Fund 22,012.96 GRAND TOTAL: 22,012.96 PAGE 1 ... PAYROLL 2,994.62 2,994.62 ';; '-' ...., EROSION CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: December 14, 2004 Tape: 2 Convencd: 1 ():.~,~ ;1111 Adjourned: I():.:L~ 'Llll. Commissioncrs Prcscnt: Chairman, frannic Hutchinson, Paula A. Lewis, Doug Coward, Joseph Smith, Chris Crall Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Fay Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Marie Gouin, M & B Director, Millie Delgado-Feliciano, Deputy Clerk I. MINUTES (2116) II W<lS moved by Com. Lewis, st.:eondt.:d by COI11. Coward, 10 approvt.: Iht.: minult.:s 01" 111(; III cd i ng hdd Novclllber 2:1, 2()()4; and, UPOIl ro II ea II, mol ion carried unall i mOllsl y. 2. GENERAL PUBLIC COMMENTS Mr. Craig Mundt, North Hutchinson Island, addressed the Board if the assessments on items A & B were to be made, would it be inclusive for the island. Mr. Bouchard, Engint.:ering Dept., advised Mr. Mundt Ih,11 ilcms /\ &. B <II'!.: Ull till' Consent are after the fact items and has nothing to do with FEMA. These ilems art.: tar work which already been completed. 3. CONSENT AGENDA It was moved by Com. Coward, seconded by Com. Craft to approve the Consent Agenda; and, upon roll call, motion carried unanimously. I. W ARRAN T LIST The Board approved Warrant List No.9, 10 and 11. 2. PURLlC WORKS A. Beach Damage Assessment- Post Hurricane Frances: Enter into Work Authorization No. 15 with Taylor Engineering, Inc. for coastal services related to Hurricane Frances- The Board approved Works Authorization No. 15 and execution of said agreement by the Chairperson. B. Beach Damage Assessment- Post Hurricanc Jcannc: EllIeI' illto \Vork Authorization No. 16 with Taylor Engineering, Inc. for coastal services related to Hurrricane Jeanne- The Board approved Work AlIlhoriï,alion No. I () <lnd exccution 01" said agreemcnt by Ihe ( 'wirpcrsol1. C. Marlow &Company- The Board approved the waive or the bid process and authorized staff to extend the contract with Marlowe & Company lor the period beginning January 1,2005 and cnding December 31,2005 for a flat monthly tee rate of $3.()()() ($:ì(1,()()() lotal) which includes protessional services ancl out OI"POCkl't l':\pcnscs~ with execution of said contract by the Chairperson. ~ .r~ '-'" ""-" D. South Causeway Shoreline- The Board approved entering In!() \-Vork Authorization No. 18 with Taylor Engineering, Inc., lor coastal engineering services related to the restoration of south causeway shoreline with beach fill material and approval to waive the bid process lor construction and award a contract by accepting the lowest quote. E. Creation of Special Assessment District- South Hutchinson Island Dune Restoration Project- The Board approved Work Authorization No.4 with Coastal Planning & Engineering in the amount 01' $]8,() 72 and execution of said agreement by the Chairperson. Mr. Charles Grande, Hutchinson Island, addressed the Board and stated this was very conrusing. lie docs not understand the special asscssmcnt bcing part or item E. Mr. Bouchard, Enginecring Dcpt., statcd hc was not surc why the term was uti lized. He is not sure it will be a special asscssmcnt. Hc stated thcre may bc somc FEMA runding and possibly some assistance from the local residents. F. Cooperation Agreement: Draft Agreement with U.S. Army Corrs or Enginccrs [or federal emergency runding (1()()'YrI) to restore FL Pierce beach to pre-storm conditions- The Board approved the dra Ii cooperation agreement with the U.S. Army Corps of Engincers and execution of said agreement by the Chairperson; contingent on review and approval of the final agreement by the County Attomey. There being no further business to be brought before the Board, the meeting was adjoumed. Chainnan Clerk of Circuit Court 2 ~ ~ COUNTY .... FLORIDA ~ '-' AGENDA REQUEST ...,.I ITEM NO. 2A DATE: January 11,2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710 PRESENTED BY: ~!,,;L~,~ Richard A. Bouchard, P.E. Erosion District Manager TO: ST. LUCIE COUNTY EROSION DISTRICT SUBJECT: Amendment No.2 to Project Agreement No. 04SL 1 with the Florida Department of Environmental Protection (C04-01-013). BACKGROUND: The Florida Beach Erosion Control Program (FBECP) is administered through FDEP and presently provides approximately $30 million annually to assist eligible local governments with their beach erosion control projects. This particular Project Agreement (Ft. Pierce Shore Protection Project --04SL 1) was approved by the Board on January 13, 2004 and allocated state funds of $974,000 for beach and coastal related activities along Ft. Pierce Beach. On March 9, 2004 the Board approved Amendment NO.1 to this agreement increasing the grant amount to $1.3 million ($650,000 from the State and $650,000 from the County) for the non-federal costs of renourishing Fort Pierce Beach in the spring of 2004. Specific to this amendment is the addition of $831,000 in States funds for beach and coastal related activities associated with Fort Pierce Beach. Approximately $75,000 will go towards design and permitting associated with the 2005 emergency restoration project, $726,000 towards construction of the 2005 emergency restoration project, and $30,000 to supplement existing funds for 2005 beach and inlet monitoring activities. This draft agreement is in the process of being revised by the FDEP to correct the funding amounts in design and permitting and monitoring to reflect the afore mentioned amounts. There are sufficient funds in the Erosion District project reserves to match the $831,000 in state funds, which will result in increasing the grant by $1,662,000. FUNDS: Sufficient matching funds are available in the following account: $831,000 in Account No. 184-9910-599330-800; Erosion District - Project Reserves. The supporting budget resolution will be brought to the Board for consideration in the near future. PREVIOUS ACTION: January 13, 2004: Board approved FDEP Project Agreement 04SL 1 in the amount of $974,000. March 9, 2004: Board approved Amendment No.1 in the amount of $650,000. RECOMMENDATION: Staff recommends Erosion District Board approval of Amendment No.2 to Project Agreement 04SL 1 (C04-0 1-0 13) with the Florida Department of Environmental Protection, contingent on review and approval of the final agreement by the County Attorney and the execution of said agreement by the Chairperson. COMMISSION ACTION: iåIi APPROVED [ ] DENIED fl OTHER: Approved 4-0 Comm. Lewis Absent (x]County Attorney (x]Originating Dept Public workS~' ~ Coordination/Sianatures (x]Mgt & BUdgel~ (x]Erosion Dislricl~ ' '/ (x]Fiscal Control Coordinator ç. A- \\ 1,F;,.,oo Dop."""'"' (G""Is) 'tJ? - , '--' ""-' .. .J!.. J. : ::-4C~~ ~ ---~-~~ Department of Environmental Protection Jeb Bush Governor Marjory Stoneman Douglas Building 3900 Commonwealth Boulevard Tallahassee. Florida 32399-3000 Colleen M. Castille Secretary December 30, 2004 VIA: DHL Richard Bouchard St. Lucie County Public Works Dept. 2300 Virginia Avenue Ft. Pierce, FL 34982 RE: Execution of Amendment to Project Agreement Ft. Pierce Shore Protection Project DEP Contract No. 04SLl/Amendment No.2 Dear Mr. Bouchard: Enclosed please find a set of three (3) originals to amend the referenced project agreement, which are signed and dated on behalf of the Department by Bureau Chief, Michael Barnett. If you find the Amendment to be in order, it is requested that you execute each original by having them signed and dated, as appropriate. It is further requested that you retain one (1) of the fully executed originals for your records, and return the two (2) remaining fully executed originals to me at the letterhead address, Mail Station #300, within five (5) working days following completion of your internal review and signature process. Failure to execute and return the originals to the Department in a timely manner may result in future payment delays, rejected billings or the possible reversion of funds intended for this project. In the event that this Amendment provides additional funding for this Agreement, be advised that work conducted on any eligible project item prior to written authorization by the Department may not be eligible for reimbursement. Should you have any questions, please contact me at 850/487-1262, extension 103, or Phil Sanders the project manager, at extension 169. Sincerely, ~~ -zj P en E. Woodruff E ironmental Administrator Bureau of Beaches and Coastal Systems Enclosure xc: Phil Sanders, file "More ProtectIOn, Less Process" Printed on recycled þaþer. '-'" '-' AMENDMENT No: 2 DEP AGREEMENT No: 04SLl FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION BUREAU OF BEACHES AND COASTAL SYSTEMS BEACH EROSION CONTROL PROGRAM STATE OF FLORIDA AMENDMENT TO GRANT AGREEMENT FOR Fort Pierce Shore Protection Project THIS AGREEMENT as entered into on the 13th day of January, 2004, and amended on the 10th day of March, 2004, between the FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "DEPARTMENT") and the ST. LUCIE COUNTY EROSION DISTRICT, a special dependent district of the State of Florida, (hereinafter referred to as the "LOCAL SPONSOR") is hereby amended as follows: . Paragraphs 1, 2, 5, 6, 11, 17 and 20 are hereby revised to read as follows: 1. The DEPARTMENT does hereby retain the LOCAL SPONSOR to implement the beach erosion control project known as the FORT PIERCE SHORE PROTECTION PROJECT, (hereafter referred to as the PROJECT), as defined in Attachment A-I (Project Work Plan), attached hereto and incorporated herein by reference, and the LOCAL SPONSOR does hereby agree to perfonn such services as are necessary to implement the PROJECT in accordance with the tenns and conditions set forth in this Agreement, and all attachments and exhibits named herein which are attached hereto and incorporated by reference. For purposes of this Agreement, the tenns "Contract" and "Agreement" are used interchangeably, and also the tenns "Grantee", "Recipient" and "Local Sponsor" are used interchangeably. 2. This Agreement shall begin on the last date executed and end on April 15, 2007. Pursuant to Section 161.101 (18), Florida Statutes, work conducted on this PROJECT by the LOCAL SPONSOR or its subcontractor beginning on or after November 6, 2003, shall be eligible for cost sharing by the DEPARTMENT. 5. The LOCAL SPONSOR shall implement the PROJECT and complete said PROJECT upon the tenns and conditions set forth in this Agreement and future requisite authorizations and environmental pennits. The PROJECT consists of the nourishment of the beach and dune system for 1.3 miles of Atlantic shoreline and construction of stabilizing structures, between DNR reference monuments R34- R41. Construction of the federally authorized shore protection project was completed in 1999. Maintenance nourishment occurred in FY 2003-04. A post -hurricane maintenance nourishment is scheduled for FY 2004-05, and construction of the stabilizing structures located at the north end of the project area is scheduled for FY 2005-06. The life of the PROJECT is defined as ten (10) years commencing upon the completion date of the construction task under this PROJECT. The parties expressly agree that the provisions of this paragraph shall survive and be enforceable beyond the expiration date of this Agreement. The LOCAL SPONSOR shall develop a detailed Scope of Work for each eligible PROJECT item, as specified in Table 1 below. It is understood and agreed that the detailed Scope of Work shall include a narrative description of each task, a corresponding detailed budget and a project schedule. Written authorization to initiate each eligible project item must be obtained from the DEPARTMENT prior to the initiation of said item. npp Aorf"f"ment No. 04SLl. Amendment No.2, Page 1 of 4 ~ "'wI 6. The DEPARTMENT and the LOCAL SPONSOR agree that the estimated costs of the PROJECT are identified in Table 1 below: Task # Eliszible PROJECT Items Estimated Project Costs Federal State Local Total 1.0 Desiszn and Permittine: 1.1 2004 Design and Pennitting $0 $125,000 $125,000 $250,000 1.2 2005 Desi2I1 and Pennitting $0 $45,000 $45,000 $90,000 Subtotal $0 $170,000 $170,000 $340,000 2.0 Construction . 2.1 2004 Construction $750,000 $650,000 $650,000 $2,050,000 2.2 2005 Construction $2,368,000 . $726,000 $726,000 $3,820,000 Subtotal $3,118,000 $1,376,000 $1,376,000 $5,870,000 3.0 Monitorine: $0 $199.000 $199.000 $398.000 TOTAL PROJECT COSTS $3.118.000 $1.745.000 $1.745.000 $6.608.000 7. . The DEPARTMENT has detennined that 100 percent of the PROJECT length is eligible for state cost sharing. Therefore, the DEPARTMENT's fmancial obligation shall not exceed the sum of $1,745,000 for this PROJECT or up to 50 percent of the non-federal PROJECT cost, if applicable, for the specific eligible PROJECT items listed above, whichever is less. The DEPARTMENT and the LOCAL SPONSOR agree that any and all activities associated with the PROJECT that are not shown in Table 1 are the responsibility of the LOCAL SPONSOR and are not apart of this Agreement. The LOCAL SPONSOR agrees that any costs for the specific eligible PROJECT items which exceed the estimated PROJECT costs for that item shall be the responsibility of the LOCAL SPONSOR. Any modifications to the estimated TOTAL PROJECT COSTS shall be provided through fonnal amendment to this Agreement. 11. As consideration for the eligible work perfonned by the LOCAL SPONSOR under the terms of this Agreement, the DEPARTMENT shall pay the LOCAL SPONSOR as specified herein. For satisfactory performance, the DEPARTMENT agrees to compensate the LOCAL SPONSOR on a cost reimbursement basis for services rendered. All requests for reimbursement shall be made in accordance with Attachment E (Comptroller's Contract Payment Requirements), attached hereto and made a part hereof, and state guidelines for eligible costs found in the State Comptroller's Voucher Processing Handbook at (<htto:llwww.dbf.state.fl.us/aadirfmainindex.htm1». The LOCAL SPONSOR will submit a request for reimbursement of funds on the forms provided as Attachment F -1 (Request For Payment, PARTS I _ IV), attached hereto and made a part hereof, on a quarterly basis. The tenn "quarterly" shall reflect the calendar quarters ending March 31, June 30, September 30, and December 31; the request shall be submitted no later than thirty (30) days following the completion date of the quarterly reporting period, of each year in which the project is underway. These fonns shall be certified as accurate by the LOCAL SPONSOR'S Project Administrator and the LOCAL SPONSOR's Project Financial Officer and submitted to the DEPARTMENT as a payment request. All requests for the reimbursement of travel expenses shall be based on the travel limits established in Section 112.061, Florida Statutes. A final invoice shall be due no later than thirty (30) days following the completion date of this Agreement. The DEPARTMENT will not release funds for payment until such time as all requisite authorizations and environmental permits, including those required pursuant to Chapters 161, 253, 258 and 373, Florida Statutes, have been obtained. rn:;p A m"ppmp"t No. 04SL 1. Amendment No.2, Page 2 of 4 ~ ....., 17. The LOCAL SPONSOR's Project Manager for all matters is Richard Bouchard, Phone: 772/462-1710. . The DEPARTMENT's Project Manager for all technical matters is Phil Sanders, Phone: 850/487-1262, ext.169 and the DEPARTMENT's Grant Program Administrator for all administrative matters is Paden E. Woodruff, Phone: 850f487-1262, extension 103, or their successor(s). All matters shall be directed to the appropriate persons for action or disposition. 20. Any and all notices shall be delivered to the parties at the following addresses: LOCAL SPONSOR DEPARTMENT Richard Bouchard St. Lucie County Public Works Department 2300 Virginia Avenue Ft. Pierce, FL 34982 (772) 462-1710 Paden E. Woodruff, Environmental Administrator Department of Environmental Protection Bureau of Beaches and Coastal Systems 3900 Commonwealth Blvd., MS 300 Tallahassee, Florida 32399-3000 (850) 487-1262, extension 103 · All references to Attachments A and F, respectively, are hereby deleted and replaced with references to Attachments A-I and F-l. · Attachment(s) A and F are hereby deleted in their entirety. · A~achment(s) A-I and F-1 as attached hereto are hereby added to the Agreement. · In accordance with Paragraph No. 23, a revised copy of Exhibit 1 to Attachment H-I is herein provided to identify the additional funds included under this Agreement. · Exhibit 1 to Attachment is hereby deleted in its entirety and replaced with Exhibit 1 (Revised), attached hereto and made a part hereof. In all other respects, the Agreement, of which this is an Amendment, and attachments relative thereto, shall remain in full force and effect. REMAINDER OF P AGE INTENTIONALLY LEFT BLANK. DEP AID"eement No. 04SL1, Amendment No.2, Page 3 of 4 ~ ......, IN WITNESS WHEREOF, the parties have caused these presents to be duly executed, the day and year last written below. ST. LUCIE COUNfY EROSION DISTRICT FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION By: Title: *District By:JL!J!!t5- ~ Secretary or designee Date: Date: , ~{ br ~¿jí APPROVED as to fonn and legality: !4!/ ,L DEP., Attomey *If someone other than the District Chair signs this Agreement, a resolution, statement or other documentation authorizing that person to sign the Agreement on behalf of the CountyfCity must accompany the agreement. List of Attachmentsi'Exhibits included as part of this Agreement: . Specify Type Letter! Number Description (include number of pages) Attachment Attachment Attachment A-I F-l H-I Project Work Plan (1 page) Request'For Payment (4 pages) Exhibit 1 (Revised) (page 5 of 5) TYPP AOTeement No. 04SLl, Amendment No.2, Page 4 of 4 '--' """"" ATTACHMENT A-I PROJECT WORK PLAN Ft. Pierce Shore Protection Project The PROJECT consists of the nourishment of the beach and dune system for 1.3 miles of Atlantic shoreline and construction of stabilizing structures, between DNR reference monuments R34-R41. Construction of the federally authorized shore protection project was completed in 1999. Maintenance nourishment occurred in FY 2003-04. A post- hurricane maintenance nourishment is scheduled for FY 2004-05, and construction of the stabilizing structures located at the north end of the project area is scheduled for FY 2005-06. The PROJECT shall be conducted in accordance with the tenns and conditions set forth under this Agreement, all applicable DEP permits and the eligible project task items established below. All data collection and processing, and the resulting product deliverables, shall comply with the standard technical specifications contained in the Department's Regional Data Collection and Processing Plan and Geographic Information System Plan, unless otherwise specified in the approved Scope of Work for an eligible PROJECT item. These plans may be found at htq>:lIwww.dep.state.fl.uslbeachesl. Three (3) originals on all written reports developed under this Agreement shall be forwarded to the Department, unless otherwise specified. Task No: Eligible Project Item: 1.0 Design and Permitting Professional services required for engineering and design, obtaining environmental permits and other authorizations and the preparation of plans and specifications. This item specifically excludes pennit application fees or any other fees paid to the State of Florida. 2.0 Construction Work performed and costs incurred associated with the placement of fill material and/or the construction of erosion control structures within the project area. Eligible costs may include mobilization, demobilization, construction observation or inspection services, beach fill, tilling and scarp removal, erosion control structures, dune stabilization measures and native beach-dune vegetation. Construction shall be conducted in accordance with any and all pennits issued by the Department. 3.0 Monitoring A monitoring program conducted in accordance with the requirements specified in any and all pennits issued by the Department and the US Army Corps of Engineers. A monitoring plan must be submitted and approved in writing by the Department prior to the initiation of monitoring activities. The plan shall be developed in a manner which will coordinate the monitoring activities associated with current shoreline stabilization projects located within or adjacent to the project area and with the Department's Regional Coastal Monitoring Program. Attachment A-I, DEP Agreement No. 04SL 1, Amendment No.2, Page 1 of 1 '--"" '-'" ATTACHMENT F-l FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION BEACH EROSION CONTROL PROGRAM REQUEST FOR PAYMENT-PART I PAYMENT SUMMARY Name of Project: Ft. Pierce Shore Protection Project Grantee: St. Lucie County Erosion District DEP Contract Number: 04SL 1 Billing Number: Billing Period: Billing Type: 0 Interim Billing o Final Billing Costs Incurred This Payment Request: Federal Share* State Share Local Share Total $ *if applicable $ $ $ Cost Summary: State Funds Obligated $ Local Funds Obligated $ Less Previous Payment $ Less Previous Credits $ Less Previous Retained $ Less This Payment $ Less This Credit $ Less This Retainage (10%) $ Local Funds Remaining $ State Funds Remaining $ Certification: I certify that this billing' is correct and is based upon actual obligations of record by the grantee; that payment from the State Government has not been received; that the work and/or services are in accordance with the Department of Environmental Protection, Bureau of Beaches and Coastal Systems approved Project Agreement including any amendments thereto; and that progress of the work and/or services are satisfactory and are consistent with the amount billed. Name of Project Adnùnistrator Signature of Project Administrator Date Name of Project Financial Officer Signature of Project Financial Officer Date Attachment F-l, DEP Agreement No. 04SLl, Amendment No.2, Page 1 of 4 '--' .....,¡ FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION BEACH EROSION CONTROL PROGRAM REQUEST FOR PAYMENT - PART n REIMBURSEMENT DETAIL Name of Project: Ft. Pierce Shore Protection Proiect Grantee: St. Lucie County Erosion District DEP Contract Number: 04SLl Billing Number: Billing Period: Summary of Invoices: Task Date of Invoice Amount of No.! Check Amount Paid Invoice Number Invoice (Eligible Vendor Name Number Vendor Project Item) $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL: $ Certification: I certify that the purchases noted above were used in accomplishing the project; and that invoices, check vouchers, copies of checks, and other purchasing documentation attached hereto and are maintained as required to support the cost reported above and are available for audit upon request. Name of Project Administrator Signature of Project Administrator Date Name of Project Financial Officer Signature of Project Financial Officer Date Attachment F-I, DEP Agreement No. 04SLl, Amendment No.2, Page 2 of4 '--" ....., FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA BEACH EROSION CONTROL PROGRAM REQUEST FOR PAYMENT - PART ill PROJECT PROGRESS REPORT . Name of Project: F1. Pierce Shore Protection Protect Grantee: S1. Lucie County Erosion District DEP Agreement Number: 04SLl Report Period: Status of Eligible Project Items: (Describe progress accomplished during report period, including statement(s) regarding percent of task completed to date. Describe any implementation problems encountered, if applicable.) Task Eligible Project No: Item: 1.0 DESIGN AND PERMTITING 2.0 CONSTRUCTION 3.0 MONITORING Attachment F-l, DEP Agreement No. 04SL 1, Amendment No.2, Page 3 of 4 '--' ...., FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA BEACH EROSION CONTROL PROGRAM REQUEST FOR PAYMENT - PART IV PROJECT FINANCIAL REPORT Name of Project: Ft. Pierce Shore Protection Project Grantee: St. Lucie County Erosion District DEP Contract Number: 04SL 1 Report Period: Project Expenditures Costs Incurred Costs Incurred Task Eligible Proiect Items This Report Period to Date No. 1.0 Design and Pennittimz $ $ 2.0 Construction $ $ 3.0 Monitoring $ $ TOTAL Total Funds Obligated $340,000 $5,870,000 $398,000 $6,608,000 Attachment F -1, DEP Agreement No: 04SL 1, Amendment No.2, Page 4 of 4 ö i ~ 9 '" .;¡: ,..: ~ 0 ¡¡,. ... ~ t:: ¡¡,. ~ 0 ¡.... CI.I - CI.I ~ U ¡.... ffi a1 ~ < CI.I ~ ~ ~ ~ ø. ffi - ø. - U ~ ¡¡; i5 ~ ß ~ < CI.I ~ ¡¡,. 6 .¡ ~ ~·c~ S ø. u CI.IO<¡;¡ 8;u < § J .S ] ~ ~ ¡::: a < i ® =ä ~ U .1:1 .. 'S :!i '" a 0 U .. § u ~ < .r¡ <D .1:1 ~1 .. 0 .. Uz iii II ~ l. <ä u :ë ~ J ~ U .1:1 < .. 0 1! .. 1 u "8 ! ¡¡,. II ~ r¡ ~ ø 0 ~ ]~13 ë "8 to 1 u ¡¡"£Z 1 ~ ~ 6 .¡ ~ ~.¡;: ~ S ø. u CI.Ie<¡;¡ 8;U < ~ ï ~ .8 ! ] ø. ë u ~ .. oS ~ ::I ~ ~ a :a u .::I ';: II ¡::: ~ < .; 0 Es I ~ U .1:1 .. 'S :!i '" a 0 U .. a ë ! < < '" 0 :a ¡¡,. .. 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A o·r;¡ _-"0 GÐ~ "O~o ~",:a .... ~.S o~>.. þ/) .¡ ..91;j.!:! S£o ð S.~ u ~ = ..t:! .. U .. §'.- .S -<=I .8- "O¡;:;'o u........~ '8<u .~ ~ ..g uU>" "0 _,s::¡ ",U"O =jOU U .= e g. .~ u g g¡ .... '::I<..cI 0"'_£ U '" ~ §.~ = Iib.š ~ o¡.¡..< ~ u . --~ ~So ..cn~ , -<=I .... Ìì5 ~ 0 U ~ þ/) 0 ~ 0'- Þ'3 ~ ~"'~ oU~ 04! U := .¡:: ø. ... 0 0 ..cI_O '" ¡.¡.. '" = u Õ .2 -.9 ~ .8- ~ = o ~ 0 ~-gU uœ~ -.9 ~.. û].S >"="0 ~~-8 co:¡ ::s "00- u"';;¡ 0 !ß iÈ .~ = ~ .... U M '" :gl"'-"O s:;..... u ¡a .,.; ¡g ~~ u o ..0 .... \0 0 ø.~ - .c:N~ ~~ '" u .. ~ æ£~ o 8 1r¡ '<t 1"'-. ..... Eß 1 < '3 o E-< 1r¡ .... o 1r¡ ä \IS =-- N ~ ~ '" j ..... ~ en -::t o ~ ~ u ~ =-- ~ """' '" u '" 'S: ~ ..... ..... :.ë ~ ..... I ::r: ..... J ~ ~ ~ COUNTY ~ FLORIDA ~ '--' AGENDA REQUEST '-' ITEM NO. 28 DATE: January 11, 2005 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY: ~Hl G1:'lVJ{l^,~J·-.- Richard A. Bouchard, P.E. Erosion District Manager SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710 SUBJECT: Project Agreement No. 04SL2 with the Florida Department of Environmental Protection providing funding for coastal related activities associated with South St. Lucie County Beach project. BACKGROUND: The Florida Beach Erosion Control Program (FBECP) is administered through FDEP and presently provides approximately $30 million annually to assist eligible local governments with their beach erosion control projects. This particular Project Agreement (South St. Lucie County Beach Restoration Project- -04SL2) provides for $308,400 in State funds towards the feasibility phase of South Hutchinson Beach project. The feasibility phase provides for the necessary environmental and engineering studies to further determine whether a beach restoration project is feasible. The feasibility cost sharing agreement recently approved by the Board identifies which tasks the County will perform and which tasks the Corps will accomplish. Funds in this grant will be used to identify offshore borrow sources as potential beach fill material, provide for a detailed characterization of nearshore reefsfhardbottoms, and for beach survey profiles. FUNDS: Sufficient matching funds are available in the following account: $308,400 in Account No. 184-9910-599330-800; Erosion District - Project Reserves. The supporting budget resolution will be brought to the Board for consideration in the near future. At this particular time, Erosion District funds are being proposed to match this grant and initiate the feasibility phase for this project. A program number (36203) was previously established for the South County Shoreline project to assist with tracking and recording expenses. Once a specific beach restoration project has been determined for this shoreline, a cost-benefit analysis may be required to determine a reasonable method of allocation to fund the local share of the construction costs. PREVIOUS ACTION: Southern St. Lucie County shoreline designated as critically eroding by the State (FDEP). Southern shoreline receives favorable Reconnaissance level study from the USACOE. May 25,2004: Board approved the feasibility cost sharing agreement with the U.S. Army Corps of Engineers. RECOMMENDATION: Staff recommends Erosion District Board approval of Project Agreement 04SL2 with the Florida Department of Environmental Protection and the execution of said agreement by the Chairperson. COMMISSION ACTION: fIi APPROVED [ ] DENIED '[ ] OTHER: Approved 4-0 Comm. Lewis Absent CONCURRENCE: Do~n County Administrator (x]County Attorney (x]Originating Dept. Public WOrk~ ~ (x]Fiscal Control Coordinator ß P¡ " (,]F;,.,oo Dopa"me", (G""""T "--" ...., Department of Environmental Protection Jeb Bush Governor Marjory Stoneman Douglas Building 3900 Commonwealth Boulevard Tallahassee. Florida 32399-3000 Colleen M. Castille Secretary January 3, 2005 VIA DHL Richard Bouchard St. Lucie County Public Works Department 2300 Virginia Avenue Ft. Pierce, FL 34982 RE: Execution of Project Agreement South St. Lucie County Beach Restoration Project DEP Contract No. 04SL2 Dear Mr. Bouchard: Enclosed please find a set of three (3) originals to execute the referenced project agreement, which are signed and dated on behalf of the Department by Bureau Chief, Michael Barnett. If you find the Agreement to be in order, it is requested that you execute each original by having them signed and dated, as appropriate. It is further requested that you retain one (1) of the fully executed originals for your records, and return the two (2) remaining fully executed originals to me at the letterhead address, Mail Station #300, within five (5) working days following completion of your internal review and signature process. Failure to execute and return the originals to the Department in a timely manner may result in invoice payment delays, rejected billings or the possible reversion of funds intended for this project. Please be advised that work conducted on any eligible project item prior to written authorization by the Department may not be eligible for reimbursement. Should you have any questions, please contact me at 850/487-1262, extension 103, or Phil Sanders, the project manager, at extension 169. Sincerely, ~k-:iJ EnvIronmental Administrat r Bureau of Beaches and Coastal Systems Enclosure xc: Phil Sanders, file ",More Protection, Less Process" Printed on recycled paper. ~ ~ DEP AGREEMENT No: 04SL2 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION BUREAU OF BEACHES AND COASTAL SYSTEMS BEACH EROSION CONTROL PROGRAM STATE OF FLORIDA GRANT AGREEMENT FOR SOUTH ST. LUCIE COUNTY BEACH RESTORATION PROJECT THIS AGREEMENT is entered into between the FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (hereinafter referred to as the "DEPARTMENT") whose address is 3900 Commonwealth Boulevard, Tallahassee, Florida 32399-3000 and the ST. LUCIE COUNTY EROSION DISTRICT, whose address is 2300 Virginia Avenue, F1. Pierce, FL 34982, a special dependent district, (hereinafter referred to as the "LOCAL SPONSOR") for the project described herein. WHEREAS, the DEPARTMENT, pursuant to Section 161.091 - Section 161.161, Florida Statutes, which provides for financial assistance to eligible governmental entities for beach erosion control activities under the Florida Beach Erosion Control Program; and, WHEREAS, the LOCAL SPONSOR has the capabilities of performing the task associated with, and has demonstrated a financial commitment to, the beach erosion control project as described herein. NOW, THEREFORE, in consideration of the mutual benefits to be derived here from, the DEPARTMENT and the LOCAL SPONSOR do hereby agree as follows: 1. The DEPARTMENT does hereby retain the LOCAL SPONSOR to implement the beach erosion control project known as the South S1. Lucie County Beach Restoration Project, (hereafter referred to as the PROJECT), as defined in Attachment A (Project Work Plan), attached hereto and incorporated herein by reference, and the LOCAL SPONSOR does hereby agree to perform such services as are necessary to implement the PROJECT in accordance with the terms and conditions set forth in this Agreement, and all attachments and exhibits named herein which are attached hereto and incorporated by reference. For purposes of this Agreement, the terms "Contract" and "Agreement" are used interchangeably, and also the terms "Grantee", "Recipient" and "Local Sponsor" are used interchangeably. 2. This Agreement shall begin on the last date executed and end on April 15, 2007. Pursuant to Section 161.101 (18), Florida Statutes, work conducted on this PROJECT by the LOCAL SPONSOR or its subcontractor beginning on or after June 17, 2004, shall be eligible for cost sharing by the DEPARTMENT. 3. The LOCAL SPONSOR shall perform the services in a proper and satisfactory manner as determined by the DEPARTMENT. Any and all equipment, products or materials necessary to perform these services, or requirements as further stated herein, shall be supplied by the LOCAL SPONSOR. 4. The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature and subject to the release of funds appropriated to the DEPARTMENT. REMAINDER OF PAGE INTENTIONALL Y LEFT BLANK DEP Agreement No. 04SL2, Page 1 of 8 '--" ....,; 5. The LOCAL SPONSOR shall implement the PROJECT and complete said PROJECT upon the terms and conditions set forth in this Agreement and future requisite authorizations and environmental permits. The PROJECT consists of a feasibility study to investigate beach restoration between DEP R- monuments R-47 and R-II5. The life of the PROJECT is defined as ten (10) years commencing upon the completion date of the construction task under this PROJECT. The parties expressly agree that the provisions of this paragraph shall survive and be enforceable beyond the expiration date of this Agreement. The LOCAL SPONSOR shall develop a detailed Scope of Work for each eligible PROJECT item, as specified in Table 1 below. It is understood and agreed that the detailed Scope of Work shall include a narrative description of each task, a corresponding detailed budget and a project schedule. Written authorization to initiate each eligible project item must be obtained from the DEPARTMENT prior to the initiation of said item. 6. The DEPARTMENT and the LOCAL SPONSOR agree that the estimated costs of the PROJECT are identified in Table 1 below: Task # Eli2ible PROJECT Items Estimated Pro,iect Costs Federal State Local Total 1.0 Feasibility Study $987,800 $308,400 $308,400 $1,604,600 TOT AL PROJECT COSTS $987.800 $308.400 $308.400 $1.604.600 7. The DEPARTMENT has determined that 100 percent of the PROJECT length is eligible for state cost sharing. Therefore, the DEPARTMENT's financial obligation shall not exceed the sum of $308,400 for this PROJECT or up to 50 percent of the non-federal PROJECT cost, if applicable, for the specific eligible PROJECT items listed above, whichever is less. The DEPARTMENT and the LOCAL SPONSOR agree that any and all activities associated with the PROJECT that are not shown in Table I are the responsibility of the LOCAL SPONSOR and are not a part of this Agreement. The LOCAL SPONSOR agrees that any costs for the specific eligible PROJECT items which exceed the estimated PROJECT costs for that item shall be the responsibility of the LOCAL SPONSOR. Any modifications to the estimated TOT AL PROJECT COSTS shall be provided through formal amendment to this Agreement. 8. The LOCAL SPONSOR shall perform as an independent contractor and not as an agent, representative, or employee of the DEPARTMENT. 9. Paragraph intentionally left blank. 10. Paragraph intentionally left blank. 11. As consideration for the eligible work performed by the LOCAL SPONSOR under the terms of this Agreement, the DEPARTMENT shall pay the LOCAL SPONSOR as specified herein. For satisfactory performance, the DEPARTMENT agrees to compensate the LOCAL SPONSOR on a cost reimbursement basis for services rendered. All requests for reimbursement shall be made in accordance with Attachment D (Comptroller's Contract Payment Requirements), attached hereto and made a part hereof, and state guidelines for eligible costs found in the State Comptroller's Voucher Processing Handbook at (<http://www.dbf.state.fl.us/aadir/mainindex.html>). The LOCAL SPONSOR will submit a request for reimbursement of funds on the forms provided as Attachment E (Request For Payment, PARTS I - IV), attached hereto and made a part hereof, on a quarterly basis. The term "quarterly" shall reflect the calendar quarters ending March 31, June 30, September 30, and December 31; the request shall be submitted no later than thirty (30) days following the completion date of the quarterly reporting period, of each year in which the project is underway. These forms shall be certified as accurate by the DEP Agreement No. 04SL2, Page 2 of 8 ~ """" LOCAL SPONSOR'S Project Administrator and the LOCAL SPONSOR's Project Financial Officer and submitted to the DEPARTMENT as a payment request. AH requests for the reimbursement of travel expenses shaH be based on the travel limits established in Section 112.061, Florida Statutes. A final invoice shaH be due no later than thirty (30) days foHowing the completion date of this Agreement. The DEPARTMENT will not release funds for payment until such time as aH requisite authorizations and environmental permits, including those required pursuant to Chapters 161, 253, 258 and 373, Florida Statutes, have been obtained. 12. The DEPARTMENT's Project Manager shall have thirty (30) days after receipt of each billing to detennine that the work has been accomplished in accordance with the terms and conditions of this Agreement prior to approving the billing for payment. It is understood and agreed that any request for reimbursement that requires the DEPARTMENT to request additional information of the LOCAL SPONSOR shaH stop time for the DEPARTMENT's review period and the clock will not resume until such information is received as requested by the DEPARTMENT. Upon approval of the payment request the DEPARTMENT shaH disburse the funds due the LOCAL SPONSOR less ten (10) percent which shaH be retained on account. The cumulative amount retained for each eligible PROJECT item shall be disbursed to the LOCAL SPONSOR after the DEPARTMENT has certified that the LOCAL SPONSOR has complied with aH the terms and conditions of the Agreement and the applicable Scope of Work for said item. The Department will periodicaHy request proof of a transaction (invoice, payroH register, etc.) to evaluate the appropriateness of costs to the agreement pursuant to State and Federal guidelines (including cost aHocation guidelines), as appropriate. When requested, this information must be provided within thirty (30) calendar days of such request. If applicable, the Grantee may also be required to submit a cost aHocation plan to the Department in support of its multipliers (overhead, indirect, general administrative costs, and fringe benefits). AH bills for amounts due under this agreement shaH be submitted in detail sufficient for a proper pre-audit and post-audit thereof. 13. For the duration of this Agreement, the LOCAL SPONSOR shaH submit to the DEPARTMENT's Project Manager quarterly project progress reports as updates to a project schedule, no later than thirty (30) days foHowing the completion date of the quarterly reporting period. Schedules shaH be submitted electronicaHy in an .MPP or tab delimited .TXT format. Information provided shall be the best available and shaH represent the most accurate forecast of future events. Specific information to be included: tasks to be completed, start and finish dates, task duration, actual start and finish dates with actual task duration. 14. Upon completion of the PROJECT the LOCAL SPONSOR shaH submit to the DEPARTMENT a certification of completion, attached hereto as Attachment F (Project Completion Certification). The DEPARTMENT reserves the right to release retainage withheld, at the request of the LOCAL SPONSOR, or at the DEPARTMENT's convenience, for a completed eligible PROJECT item task during the term of this Agreement. A completed Project Completion Certification must accompany the payment request that identifies the eligible project items completed for which release of retained funds is requested by the LOCAL SPONSOR. 15. Pursuant to Chapter 161.101(17), Florida Statutes, the LOCAL SPONSOR shaH, at a minimum, comply with monetary limits for competitive acquisition of both materials and services as required by Chapter 287, Florida Statutes, which is expressly made a part of this Agreement and is incorporated herein by reference as if fuHy set forth. 16. The applicable provisions of Chapter 161, Florida Statutes, entitled Beach and Shore Preservation, and any rules promulgated therefrom, are expressly made a part of this Agreement and are incorporated herein by reference as if fuHy set forth. DEP Agreement No. 04SL2, Page 3 of 8 '--' ..."", 17. The LOCAL SPONSOR's Project Manager for all matters is Richard Bouchard, Phone: 772/462-2362. The DEPARTMENT's Project Manager for all technical matters is Phil Sanders, Phone: 850/487-1262, ext. 169 and the DEPARTMENT's Grant Program Administrator for all administrative matters is Paden E. Woodruff, Phone: 850/487-1262, extension 103, or their successor(s). All matters shall be directed to the appropriate persons for action or disposition. 18. Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity or the provisions of Section 768.28, Florida Statutes. 19. The DEPARTMENT may terminate this Agreement at any time in the event of the failure of the LOCAL SPONSOR to fulfill any of its obligations under this Agreement. Prior to termination, the DEPARTMENT shall provide ten (10) calendar days written notice of its intent to terminate and shall provide the LOCAL SPONSOR an opportunity to consult with the DEPARTMENT regarding the reason(s) for termination. The DEPARTMENT may terminate this Agreement without cause and for its convenience by giving thirty (30) calendar days written notice to the LOCAL SPONSOR. Notice shall be sufficient if delivered personally or by certified mail to the address set forth in this Agreement. 20. Any and all notices shall be delivered to the parties at the following addresses: LOCAL SPONSOR DEPARTMENT Richard Bouchard St. Lucie County Public Works Department 2300 Virginia Avenue Ft. Pierce, FL 34982 (772) 462-2362 Paden E. Woodruff, Environmental Administrator Department of Environmental Protection Bureau of Beaches and Coastal Systems 3900 Commonwealth Blvd" MS 300 Tallahassee, Florida 32399-3000 (850) 487-1262, extension 103 21. This Agreement may be unilaterally canceled by the DEPARTMENT for refusal by the LOCAL SPONSOR to allow public access to all documents, papers, letters, or other material made or received by the LOCAL SPONSOR in conjunction with this Agreement, unless the records are exempt fÌ'om Section 24(a) of Article I of the State Constitution and Section 119.07(1), Florida Statutes. ' 22. The LOCAL SPONSOR shall maintain books, records and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. The DEPARTMENT, the State, or their authorized representatives shall have access to such records for audit purposes during the term of this Agreement and for three years following Agreement completion. In the event any work is subcontracted, the LOCAL SPONSOR shall similarly require each subcontractor to maintain and allow access to such records for audit purposes. 23. In addition to the requirements of the preceding paragraph, the LOCAL SPONSOR shall comply with the applicable provisions contained in Attachment G (Special Audit Requirements), attached hereto and incorporated herein by reference. Exhibit 1 summarizes the funding sources supporting the Agreement for purposes of assisting the LOCAL SPONSOR in complying with the requirements of Attachment G. A revised copy of Exhibit 1 must be provided to the LOCAL SPONSOR for each amendment which authorizes a funding increase or decrease. If the LOCAL SPONSOR fails to receive a revised copy of Exhibit 1, the LOCAL SPONSOR shall notify the DEPARTMENT's Grant Manager to request a copy of the updated information. The LOCAL SPONSOR is hereby noticed that the Florida Single Audit Act and Special Audit Requirements may further apply to subcontracts and lower tier transactions that may result pursuant to this Agreement. The LOCAL SPONSOR may confer with its chief financial officer, audit director or contact the state officials identified under Part II of Attachment G for assistance with questions pertaining to the applicability of these requirements. DEP Agreement No. 04SL2, Page 4 of 8 ~ ....., 24. In accordance with Section 216.347, Florida Statutes, the LOCAL SPONSOR is hereby prohibited from using funds provided by this Agreement for the purposes of lobbying the Legislature, the judicial branch or a state agency. 25. The LOCAL SPONSOR covenants that it presently has no interest and shall not acquire any interest which would conflict in any manner or degree with the performance of services required. 26. This Agreement has been delivered in the State of Florida and shall be construed in accordance with the laws of Florida. Wherever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Agreement. Any action hereon or in connection herewith shall be brought in Leon County, Florida. 27. No delay or failure to exercise any right, power or remedy accruing to either party upon breach or default by either party under this Agreement, shall impair any such right, power or remedy of either party; nor shall such delay or failure be construed as a waiver of any such breach or default, or any similar breach or default thereafter. 28. To the extent required by law, the Grantee will be self-insured against, or will secure and maintain during the life of this Agreement, Worker's Compensation Insurance for all of its employees connected with the work of this project and, in case any work is subcontracted, the Grantee shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Grantee. Such self-insurance program or insurance coverage shall comply fully with the Florida Worker's Compensation law. In case any class of employees engaged in hazardous work under this Agreement is not protected under Worker's Compensation statutes, the Grantee shall provide, and cause each subcontractor to provide, adequate insurance satisfactory to the Department, for the protection of its employees not otherwise protected. 29. The LOCAL SPONSOR recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay any taxes on the services or goods purchased under the terms of this Agreement. 30. This Agreement is neither intended nor shall it be construed to grant any rights, privileges or interest in any third party without the mutual written agreement of the parties hereto. 31. A. No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall be excluded fTom participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in performance of this Agreement. B. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. The Florida Department of Management Services is responsible for maintaining the discriminatory vendor list and intends to post the list on its website. Questions regarding the discriminatory vendor list may be directed to the Florida Department of Management Services, Office of Supplier Diversity at 850/487-0915. DEP Agreement No. 04SL2, Page 5 of 8 ~ ....." C. The DEPARTMENT supports diversity in its procurement program and requests that all subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The award of subcontracts should reflect the full diversity of the citizens of the State of Florida. The Department will be glad to furnish a list of minority owned businesses for consideration in subcontracting opportunities. 32. . The LOCAL SPONSOR shall not subcontract, assign, or transfer any work under this Agreement without the prior written consent of the DEPARTMENT's Project Manager. The LOCAL SPONSOR agrees to be responsible for the fulfillment of all work elements included in any subcontract consented to by the DEPARTMENT and agrees to be responsible for the payment of all monies due under any subcontract. It is understood and agreed by the LOCAL SPONSOR that the DEPARTMENT shall not be liable to any subcontractor for any expenses or liabilities incurred under the subcontract and that the LOCAL SPONSOR shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. When applicable, the LOCAL SPONSOR shall also notify the DEPARTMENT's Project Manager of the solicitation ITom which an intended subcontractor was selected. Upon the DEPARTMENT's request, the LOCAL SPONSOR shall furnish copies of the respective solicitation documents, including the solicitation and responses thereto, the bid tabulations and the resulting contract(s) including a detailed scope of work. 33. The LOCAL SPONSOR warrants and represents that it is self-funded for liability insurance, appropriate and allowable under Florida Law, and that such self-insurance offers protection applicable to the LOCAL SPONSOR's officers, employees, servants and agents while acting within the scope of their employment with the LOCAL SPONSOR. 34. The purchase of non-expendable equipment costing $ I ,000 or more is not authorized under the tenns and conditions of this Agreement. 35. The DEPARTMENT may at any time, by written order designated to be a change order, make any change in the work within the general scope of this Agreement (e.g., specifications, time, method or manner of perfonnance, requirements, etc.). All change orders are subject to the mutual agreement of both parties as evidenced in writing. Any change order which causes an increase or decrease in the LOCAL SPONSOR's cost or time shall require an appropriate adjustment and modification (fonnal amendment) to this Agreement. 36. The LOCAL SPONSOR shall comply with all applicable federal, state and local rules and regulations in providing services to the DEPARTMENT under this Agreement. The LOCAL SPONSOR acknowledges that this requirement includes compliance with all applicable federal, state and local health and safety rules and regulations. The LOCAL SPONSOR further agrees to include this provision in all subcontracts issued as a result of this Agreement. 37. If a force majeure occurs which causes delays or the reasonable likelihood of delay in the fulfillment of the requirements of this PROJECT Agreement, the LOCAL SPONSOR shall promptly notify the DEPARTMENT orally and shall, within seven (7) calendar days, notify the DEPARTMENT in writing of the anticipated length and cause of the delay, the measures taken or to be taken to minimize the delay, and the LOCAL SPONSOR's intended timetable for implementation of such measures. If the parties agree that the delay or anticipated delay was caused, or will be caused by a force majeure, time for perfonnance under this PROJECT Agreement may be extended, at the discretion of the DEPARTMENT, for a period of time equal to the delay resulting ITom the force majeure. Such agreement shall be confinned by letter ITom the DEPARTMENT accepting, or if necessary, modifying the extension. A force majeure shall be an act of God, strike, lockout, or other industrial disturbance, act of the public enemy, war, blockade, public riot, lightning, fire, flood, explosion, failure to receive timely necessary governmental or'third party approvals, governmental restraint, and any other cause, DEP Agreement No. 04SL2, Page 6 of 8 ~ ..., whether of the kind specifically enumerated herein or otherwise, which is not reasonably within the control of the LOCAL SPONSOR and/or the DEPARTMENT. The LOCAL SPONSOR is responsible for the performance of all services issued under this PROJECT Agreement. Failure to perform by the LOCAL SPONSOR's consultant(s) or subcontractor(s) shall not constitute a force majeure event. 38. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, duly signed by each of the parties hereto, and attached to the original of this Agreement, unless otherwise provided herein. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK DEP Agreement No. 04SL2, Page 7 of 8 '--" ...", IN WITNESS WHEREOF, the parties have caused these presents to be duly executed, the day and year last written below. ST. LUCIE COUNTY EROSION DISTRICT FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION By: Title: *District Chair By: )JLJ/L~ Secretary or desIgnee FEID No. 59-6000835 Date: APPROVED as to form and legality: ,(~ ,L- DEP Attorney *If someone other than the District Chair signs this Agreement, a resolution, statement or other documentation authorizing that person to sign the Agreement on behalf of the County/City must accompany the agreement. List of Attachments/Exhibits included as part of this Agreement: Specify Type Letter/ Number Description (include number of pages) Attachment Attachment Attachment Attachment Attachment A B C D E Project Work Plan (1 page) Comptroller's Contract Payment Requirements (1 page) Request For Payment (4 pages) Project Completion Certification (1 page) Special Audit Requirements (5 pages) DEP Agreement No. 04SL2, Page 8 of 8 '--' w ATTACHMENT A PROJECT WORK PLAN SOUTH ST. LUCIE COUNTY BEACH RESTORATION PROJECT The PROJECT consists of a feasibility study to investigate beach restoration between DEP R-monuments R-47 and R- 115. The PROJECT shall be conducted in accordance with the tenns and conditions set forth under this Agreement, all applicable DEP pennits and the eligible project task items established below. All data collection and processing, and the resulting product deliverables, shall comply with the standard technical specifications contained in the Department's Regional Data Collection and Processing Plan and Geographic Infonnation System Plan, unless otherwise specified in the approved Scope of Work for an eligible PROJECT item. These plans may be found at htt;p://www.dep.state.fl.us/beaches/. Three (3) originals and one electronic copy of all written reports developed under this Agreement shall be forwarded to the Department, unless otherwise specified. Task No: Eligible Project Item: 1.0 Feasibility Study Conduct studies necessary to detennine the feasibility and extent of improvements necessary to accomplish the goals of the PROJECT. Investigations shall include, but may not be limited to, the following: physical and environmental surveying; reconnaissance-level geotechnical services; coastal engineering analysis; economic studies; environmental analysis; real estate studies; and plan fonnulation. REMAINDER OF PAGE INTENTIONALLY LEFT Attachment A, DEP Agreement No. 04SL2, Page 1 of 1 ''-'' ...., ATTACHMENT B Comptroller Contract Payment Requirements Department of Banking and Finance, Bureau of Auditing Manual (10/07/97) Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc.) Supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved contract budget should be reimbursed. Listed below are examples of types of documentation representing the minimum requirements: (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Fringe Benefits: Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copIes of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are tenninated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-l.0 17, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable. (6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Pursuant to 216.346, Florida Statutes, a contract between state agencies including any contract involving the State University system or the State Community College system, the agency receiving the contract or grant moneys shall charge no more than 5 percent of the total cost of the contract or grant for overhead or indirect cost or any other cost not required for the payment of direct costs. Attachment B, DEP Agreement No. 04SL2, Page 1 of 1 ~ ...., ATTACHMENT C FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION BEACH EROSION CONTROL PROGRAM: REQUEST FOR PAYMENT-PART I PAYMENT SUMMARY Name of Project: South S1. Lucie County Beach Restoration Proiect Grantee: S1. Lucie County Erosion District DEP Contract Number: 04SL2 Billing Number: Billing Period: Billing Type: D Interim Billing D Final Billing Costs Incurred This Payment Request: Federal Sharc* State Share Local Share Total $ *if applicable :Þ $ $ Cost Summary: State Funds Obligated $ Local Funds Obligated $ Less Previous Payment $ Less Previous Credits $ Less Previous Retained $ Less This Payment $ Less This Credit $ Less This Retainage (10%) $ Local Funds Remaining $ State Funds Remaining $ Certification: I certify that this billing is correct and is based upon actual obligations of record by the grantee; that payment from the State Government has not been received; that the work and/or services are in accordance with the Department of Environmental Protection, Bureau of Beaches and Coastal Systems approved Project Agreement including any amendments thereto; and that progress of the work and/or services are satisfactory and are consistent with the amount billed. Name of Project Administrator Signature of Project Administrator Date Name of Project Financial Officer Signature of Project Financial Officer Date Attachment C, DEP Agreement No. 04SL2, Page 1 of 4 '--" ....." FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION BEACH EROSION CONTROL PROGRAM REQUEST FOR PAYMENT-PART II REIMBURSEMENT DETAIL Name of Project: South S1. Lucie Beach Restoration Proiect Grantee: S1. Lucie County Erosion District DEP Contract Number: 04SL2 Billing Number: Billing Period: Summary of Invoices: Date of I , I Task Invoi~c I AmouI1l ui I No.1 Check Amount Paid Invoi - ',:" Vendor Name Number Vendor I 1)1"-,;"-,,,, ~ Item) - $ $ -- -- -.-- $ $ ~ $ -- .-".-- ~ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ TOTAL: $ Certification: I certify that the purchases noted above were used in accomplishing the project; and that invoices, check vouchers, copies of checks, and other purchasing documentation attached hereto are maintained as required to support the cost reported above and are available for audit upon request. Name of Project Administrator Signature of Project Administrator Date Name of Project Financial Officer Signature of Project Financial Officer Date Attachment C, DEP Agreement No. 04SL2, Page 2 of 4 '--' """"" FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA BEACH EROSION CONTROL PROGRAM REQUEST FOR PAYMENT - PART III PROJECT PROGRESS REPORT Name of Project: South St. Lucie Beach Restoration Proiect Grantee: St. Lucie County Erosion District DEP Agreement Number: 04SL2 Report Period: Status of Eligible Project Items: (Describe progress accomplished during report period, including statement(s) regarding percent of task completed to date. Describe any implementation problems encountered, if applicable.) Task Eligible Project No: Item: 1.0 FEASffiILITY STUDY REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Attachment C, DEP Agreement No. 04SL2, Page 3 of 4 '--' ""-" FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA BEACH EROSION CONTROL PROGRAM REQUEST FOR PAYMENT-PART IV PROJECT FINANCIAL REPORT Name of Project: South S1. Lucie County Beach Erosion Proiect Grantee: S1. Lucie County Erosion District DEP Contract Number: 04SL2 Report Period: Project Expenditures Task Eligible Proiect Items No. Costs Incurred This Report Period Costs Incurred to Date Total Funds Obligated 1.0 Feasibility Study $ $ $1,604,600 TOTAL $1,604,600 REMAINDER OF PAGE INTENTIONALL Y LEFT BLANK Attachment C, DEP Agreement No. 04SL2, Page 4 of 4 '--' ~ ATTACHMENT D FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA BEACH EROSION CONTROL PROGRAM PROJECT COMPLETION CERTIFICATION Name of Project: South St. Lucie County Beach Restoration Proiect Grantee: St. Lucie County Erosion District DEP Agreement Number: 04SL2 *1 hereby certify that the above mentioned project has been completed in accordance with the Project Agreement, including any amendments thereto, between the Department of Environmental Protection and grantee, and all funds expended for the project were expended pursuant to the Project Agreement. Name of Project Administrator Signature of Project Administrator Date *Requests for the Department's release of retained funds for which an eligible project item is completed may be considered in advance of overall Project Completion. If this Certification pertains only to the completion of specific eligible project item tasks, the LOCAL SPONSOR shall also provide the following information in addition to the required signature above: Requested Amount of Release: $ Period of Services: Completed Task Description: Attachment D, DEP Agreement No. 04SL2, Page 1 of 1 '--' w ATTACHMENT E FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA BEACH EROSION CONTROL PROGRAM SPECIAL AUDIT REQUIREMENTS The administration of resources awarded by the Department of Environmental Protection (which may be referred to as the "Department", "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient (which may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by Department staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133, as revised. 1. In the event that the recipient expends $300,000 ($500,000 for fiscal years ending after 12/31/03) or more in Federal awards in its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with the provisions ofOMB Circular A-B3, as revised. EXHIBIT 1 to this Agreement indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department of Environmental Protection. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-B3, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C ofOMB Circular A-B3, as revised. 3. If the recipient expends less than $300,000 ($500,000 for fiscal years ending after 12/31/03) in Federal awards in its fiscal year, an audit conducted in accordance with the provisions ofOMB Circular A-B3, as revised, is not required. In the event that the recipient expends less than $300,000 ($500,000 for fiscal years ending after 12/31/03) in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions ofOMB Circular A-133, as revised, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal entities). - 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via the internet at http://12.46.245.173/cfda/cfda.html. Attachment E, DEP Agreement No. 04SL2, Page I of 5 DEP 33·215 (01104) '--" ...." PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), Florida Statutes. 1. In the event that the recipient expends a total amount of State financial assistance equal to or in excess of $300,000 in any fiscal year of such recipient, the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicable rules of the Executive Office of the Governor and the Chief Financial Officer; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this Agreement indicates State financial assistance awarded through the Department of Environmental Protection by this Agreement. In determining the State financial assistance expended in its fiscal year, the recipient shall consider all sources of State financial assistance, including State fmancial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)( d), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. 3. If the recipient expends less than $300,000 in State financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $300,000 in State financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid from the non-State entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should access the Florida Single Audit Act website located at http://state.fl.us/fsaa/catalog or the Governor's Office of Policy and Budget website located at http://www.myflorida.com/myflorida/governmentlcontacts/opbOffice.html for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature's Website http://www.leg.state.fl.us/, Governor's Website http://www.myflorida.com/, Department of Financial Services' Website http://www.dbf.state.fl.us/and the Auditor General's Website http://www.state.fl.us/audgen. PART III: OTHER AUDIT REQUIREMENTS (NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity's policy (i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(7)(m), Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the fUll cost of such additional audits.) PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by PART I of this Attachment shall be submitted, when required by Section .320 (d), OMB Circular A-B3, as revised, by or on behalf of the recipient directly to each of the following: Attachment E, DEP Agreement No. 04SL2, Page 2 of 5 DEP 55-215 (01/04) '--' ""'" A. The Department of Environmental Protection at the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 2600 Blair Stone Road Tallahassee, Florida 32399-2400 B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (t), OMB Circular A-133, as revised. 2. Pursuant to Section .320(t), OMB Circular A-133, as revised, the recipient shall submit a copy of the reporting package described in Section .320(c), OMB Circular A-133, as revised, and any management letters issued by the auditor, to the Department of Environmental Protection the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 2600 Blair Stone Road Tallahassee, Florida 32399-2400 3. Copies of financial reporting packages required by PART II of this Attachment shall be submitted by or on behalf of the recipient directly to each of the following: A. The Department of Environmental Protection at the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 2600 Blair Stone Road Tallahassee, Florida 32399-2400 B. The Auditor General's Office at the following address: State of Florida Auditor General Room 401, Claude Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Copies of reports or management letters required by PART III of this Attachment shall be submitted by or on behalf of the recipient directly to the Department of Environmental Protection at the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 2600 Blair Stone Road Tallahassee, Florida 32399-2400 5. Any reports, management letters, or other information required to be submitted to the Department of Attachment E, DEP Agreement No. 04SL2, Page 3 of 5 DEP '5-215 (01104) '--" .....", Environmental Protection pursuant to this Agreement shall be submitted timely in accordanc.e with OMB Circular A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. 6. Recipients, when submitting financial reporting packages to the Department of Environmental Protection for audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART V: RECORD RETENTION The recipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of 5 years from the date the audit report is issued, arid shall allow the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of Environmental Protection, or its designee, Chief Financial Officer, or Auditor General upon request for a period of 3 years from the date the audit report is issued, unless extended in writing by the Department of Environmental Protection. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Attachment E, DEP Agreement No. 04SL2, Page 4 of 5 DEP 55-215 (01104) I Eo- - = - ::: ~ ~ ""- s:; 0 .~ ~ ~.¡: ~ .,¡ p.. G> ci5et; 8::u «( E =' 0 E «( ~ ;a s:: =' ¡z.. I I I o z ~ o ..J ..J o ¡z.. 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