HomeMy WebLinkAboutAgenda Packet 01-27-04
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AGENDA REQUEST
ITEM NO. RA1
ADDITION ---.;:
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING []
CONSENT []
SUBMITTED BY (DEPT): Administration
TO: Board of County Commissioners
SUBJECT: Request for the Board to declare an erne gency and authorize staff to order Field
Padding for Thomas ]. White Stadium.
BACKGROUND: After an inspection of the Field Padding in left and center fields at Thomas ]. White
Stadium it was determined that they had deteriorated and may not provide protection
to ball players. Because of the need to replace these field pads prior to the start of
Spring Training staff requests that the Board waive the bid process and purchase them
from C&H Baseball.
FUNDS A V AILABLE: Loan from contingency fund, which will be paid back with future Stadium revenue.
461-75201-563000-700 Sports Complex
001-9910- 599100-800 Contingency
PREVIOUS ACTION: N/ A
RECOMMENDATION: Staff recommends that the Board declare an emergency and authorize staff to purchase
field padding from C&H Baseball in the amount of $36/154.00 and approve CAP
#04-079.
.
COMMISSION ACTION:
~.APPROVED [] DENIED
[] OTH ER: Approved 5-0
ou M. Anderson
County Administrator
Review and Approvals
County Attorney: _ Management & Budget: _
Originating Dept: _ Other:
Finance: (Check for Copy only, if applicable)
Purchasing:
Other:
Effective: 5/96
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AGENDA REQUEST
ADDmON
-
ITEM NO.l!.áL
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DATE: January 27, 2004
REGULAR []
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PUBLIC HEARING []
CONSENT [XX]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney
Daniel S. McIntyre
SUBJECT: Proposed Agreement with Treasure Coast Regional Planning Council for Design
Charrette and Town Planning Services - North St. Lucie County Charrette
BACKGROUND:
See attached memorandum
FUNDS AVAILABLE: 102-1510-531000-100 = $35,000.00
001149-1510-531000-100 = $50,000.00 (MPO funds reimbursement)
PREVIOUS ACTION:
RECOMMENDA TION:
Staff recommends that· the Board approve the proposed
Agreement and authorize the Chqirman to sign the Agreement.
[~APPROVED [ ]. "DENIED
[ ] OTHER: '. Approved 5-0
ouglas Anderson
County Administrator
COMMISSION ACTION:
County Attorney:
I/~
Review and Approvals
Management & Budget Purchasing:
Originating Dept.
Public Works Dir:
County Eng.:
Finance: (Check for copy only, if applicable)
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ADDITION
'. -
Agenda Request
Item Number:
Meeting Date:
c~
M:3,2004
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[ x ]
[ ]
[ ]
Quasi-JD [
Consent
Regular
Public Hearing
Leg. [ ]
To: Board of County Commissioners
Submitted By: Community Development
SUBJECT: Consider final plat approvals for Eagles Retreat
BACKGROUND: Attached are copies of the final plats for Eagles Retreat @ Savanna Club. The
area encompassing Eagles Retreat @ Savanna Club includes 216 lots. County
staff has reviewed these plats for consistency with applicable County Codes and
Standards and determined it to be compliant with them.
FUNDS AVAILABLE: NIA
PREVIOUS ACTION: NIA
RECOMMENDATION: Staff recommends approval of the final plats for Eagles Retreat @ Savanna Club,
subject to execution of all final subdivision agreements and posting of any required
securities.
COMMISSION ACTION: CURRENCE:
~ APPROVED
c:=J OTHER
D DENIED
Approved 5-0
Douglas M. Anderson
County Administrator
County Attorney
Originating Dept.:
Finance:
Coordination! Signatures
Mgt. & Budget:
Other:
Purchasing:
Other:
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AGENDA REOUEST
ITEM NO. ~ Ó
DATE: January 27,2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney
Daniel S. McIntyre
County Attorney
SUBJECT:
Resolution No. 04-44 - Congratulating the United States Naval Amphibious Training Base - Ft. Pierce
(USNATB) on the 60th Anniversary of its Founding in St. Lucie County, Florida.
BACKGROUND:
Mr. Jon Ward, Executive Director ofthe St. Lucie County Cultural Affairs Council has requested that this Board
congratulate the United States Naval Amphibious Training Base - Ft. Pierce (USNATB) on the 60th Anniversary
of its Founding in St. Lucie County, Florida. The attached Resolution No. 04-44 has been drafted for that purpose.
FUNDS AVAIL.:
PREVIOUS ACTION:
RECOMMENDATION:
Staff recommends that the Board adopt the attached Resolution No. 04-44 as drafted.
COMMISSION ACTION:,
CONCU
E:
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[]C APPROVED [] DENIED
r r OTHER: Approved 5-0
o las Anderson
County Administrator
County Attorney:
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Review and Approvals
Management & Budget
Purchasing
Originating Dept.
Other:
Other:
Finance: (Check for Copy only, if applicable)___
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AGENDA REQUEST
ITEM NO. 6
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DATE: January 27, 2004
REGULAR [XX]
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PUBLIC HEARING []
CONSENT []
TO: BOARD OF COUNTY COMMISSIONERS·
PRESENTED BY:
SUBMITTED BY(DEPT):
County Attorney
Daniel S. McIntyre
SUBJECT: Inter/ocal Agreement - Utility Bulk Sale
BACKGROUND:
See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDA TION: Staff recommends that the Board not approve the redraft of the
Interlocal Agreement approved by the City on January 20, 2004. In view of the issues
outlined above, staff requests that the Board provide direction.as to those issues if the Board
desires to continue negotiations with the City and FPUA. '.. .
COMMISSION ACTION:
ouglas Anderson
County Administrator
[XI APPRO\!ED [ J'DENIED
\pproved 3-2 [] OTHER:'
Comm. Lewis No - Comm. Hutchinson No) .
'0 reject the agreement sent to the Board by the City of Fort Pierce and to
ccept and move forward with the draft agreement prepared by the County
\ttomey. Staff is directed to forward the draft agreement to the City of Fort
'ierce Commission by sending to each Commissioner and the Mayor d I
eparately. X I<evlew an Approva 5
County Attorney: Management & Budget
Purchasing:
Originating Dept.
Public Works Dir:
County Eng.:
Finance: (Check for copy only, if applicable)
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AGENDA REQUEST
ITEM NO.7
DATE: January 27,2004
REGULAR [x]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: ROGERASHINN
DIRECTOR
SUBMITTED BY (DEPT): CENTRAL SERVICES
SUBJECT: APPROVAL OF SELECTION COMMITTEE'S RECOMMENDATION TO NEGOTIATE WITH
CENTREX ROONEY/SCHENKEL SHULTZ, THE TOP RANKED FIRM, FROM THE BOCC APPROVED
SHORT LISTED FIRMS FOR THE DESIGN/BUILD EXPANSION OF THE ST. LUCIE COUNTY
CORRECTIONAL FACILITY.
BACKGROUND: Upon approval from the BOCC of the Selection Committee's recommendation of
short-listed firms, (1) Centrex Rooney/Schenkel Shultz, (2) Peter R. Brown Construction, Inc. (3)
Biltmore Construction and our request to invite these firms to submit technical and cost
proposals for the Design/Build Expansion of the St. Lucie County Correctional Facility, staff then
prepared a Design Criteria Package for these firms. Upon receipt and review of the short listed
firms proposals, please see attached, the majority of the Selection Committee determined Centrex
Rooney/Schenkel Sh ultz came the closest to the desired intent of the Design Criteria Package and
was the top ranked firm by the Selection Committee. - The Committee is now requesting
permission to negotiate cost with Centrex Rooney, and upon the Committee's resolution of final
cost, return to the Board for approval.
FUNDS AVAIL: 310003-2330-562000-26003 Impact Fees~Public Bldgs/SLC Correctional
Facility/Building account
PREVIOUS ACTION: The Board of County Commissioners approved the short listed firms for the
Design/Build Expansion ofthe St. Lucie County Correctional Facility on August 19, 2003, Item No.
c-7f.
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the
Selection Committee's recommendation to negotiate cost with the top ranked firm, Centrex
Rooney/Schnekel Shultz, for the Design/Build Expansion to the St. Lucie County Correctional
Facility.
MISSION ACTION: CE:
XI APPROVED [] DENIED
ì 1 OTHER: Approved 5-0
o Anderson
County Administrator
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Purchasing Mgr.: ~ r
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Mgt. & Budget: UC-V I· 1/ 1 /1
Originating Dept.
Finance: (Check for Copy only, if Applicable)
Other:
Other:
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AGENDA REQUEST
REVISED
ITEM NO. 8
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
SUBMITTED BY (DEPT) : Utilities Department
~~~~,
P.M. Bowers
TO: BOARD OF COUNTY COMMISSIONERS
SUBJECT: Staff requests that the Board approve a Work Authorization with
Camp Dresser & McKee, Inc. for the design of the expansion of the Holiday
Pines Wastewater Treatment Plant in an amount not to exceed $356,900.
FUNDS AVAIL: 479-3600-562005-300 - NCUD Capital Facilities
The North County Utilities District - Capital Facilities Fund currently has
$200,000 available towards the $356,900 design costs.
001-9910-599300-800 - General Emergency Reserves
The remaining $156,900 will come from an interfund loan from the General
Fund to be repaid with interest at 2%.
PREVIOUS ACTION: N/A
. "
RECOMMENDATION: Staff recommends that the Board approve a Work
Authorization with Camp Dresser & McKee, Inc. for the design of the
expansion of the Holiday Pines Wastewater Treatment Plant in an amount not
to exceed $356,900.
[ X]
[ ]
APPROVED [ ] DENIED
OTHER: Approved 5-0
COMMISSION ACTION: ,"-
o nderson
County Administrator
Coordination/Siqnatures
County Attorney:X ~ Mgt. & Budget:
Originating Dept: X Other:
Finance Director: (Check for Copy only, if applicable)____
Purchasing
Other:
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REVISED
AGENDA REQUEST
ITEM NO. 9
DATE: January 271 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
P3Is~
~ Bowers
SUBMITTED BY (DEPT) : Utilities Department
SUBJECT: Staff requests that the Board approve a Work Authorization with
Camp Dresser & McKee, Inc. for the design of the expansion of the Holiday
Pines Water Treatment Plant in an amount not to exceed $292,960.
FUNDS AVAIL: Funds to be made available: 471-3600-562005-300
Building-Consulting Engineer·'
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board approve a W9rk
Authorizat.ion with Camp Dresser & McKee, Inc. for the design of the
expansion of the Holiday Pines Wat.er Treatment,Plant in an amount not to
exceed $292,960.
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COMMISSION ACTION:
[ X]
[ ]
APPROVED
OTHER:
[ ...] DENI ED
Approved 5-0
CE:
.
derson
Administrator
County Attorney:X
Coordination/Siqnatures
Mgt. & Budget: UO In rn&;
Purchasing
Originating Dept:X Other:
Finance Director: (Check for Copy only, if applicable)____
Other:
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AGENDA REQUEST
ITEM NO. 10
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
~~D BY,
p.M./~
SUBMITTED BY (DEPT) : Utilities Department
SUBJECT: Staff recommends that the Board declare an emergency and approve
extending the current contract with Astaldi Construction Corporation for
the installation of water and wastewater transmission lines from the
existing waterline on Okeechobee Road (SR70) to the St. Lucie County
Fairgrounds.
FUNDS AVAIL:
(Fundi.ng.-ÅQ.u;¡;;:-º~_l}Q~_jdentified and cost of proj ect nO+ finalized. )
PREVIOUS ACTION: Board approved contract #C03-07-506 dated July 22, 2003
between St. Lucie County and Astaldi Construction Corporation.
,
RECOMMENDATION: Staff recommends that the Boa~d.declare an emergency and
approve the piggyback contract with Astaldi Construction Corp. for the
installation of water and wastewater transmission lines.
COMMISSION ACTION: .'.'
[ ]
[ X]
APPROVEþ
OTHER:
DENIED
Item pulled prior to
meeting.
ENCE:
Do Anderson
County Administrator
~ __ Coordination/Siqnatures
:::::::::::: 4~ ::~r~ Budge"~
Finance Director: (Check for Copy only, if applicable)____
Purchasing
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AGENDA REQUEST
ITEM NO. 11
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
~~
SUBMITTED BY (DEPT) : Utilities Department
P.M. Bowers
SUBJECT: Staff requests that the Board approve a Work Authorization with
Masteller & Moler, Inc. for engineering services the design, permitting,
and construction administration for the extension of a 12" water main from
the Seminole Tribe Lands to the St. Lucie Fairgrounds Water Treatment Plant
in the amount of $213,700.
FUNDS AVAIL: Funds to be made available 479-3600-563005- 300
Improvements other than BUilding/Consulting Engineer
PREVIOUS ACTIOÑ: N/A
RECOMMENDATION: Staff recommends that the Board approve a Work
Authorization with Masteller & Moler, Inc. for~engineering services for the
extension of a 12" water main from the Seminole Tribe Lands to the St.
Lucie Fairgrounds Water Treatment Plant in the amount of $213,700.
COMMISSION ACTION: . _'
[ ]
[ X]
APPROVEþ
OTHER:
[ ] DENIED
Item pulled prior to
meeting.
ou Anderson
County Administrator
:::::.::::::,: ¿ oth."
Finance Director: (Check for Copy only, if applicable)____
Coordination/Siqnatures
Mgt. & Budget: UO fl\~
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Purchasing
Other:
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AGENDA REQUEST ITEM NO. 11
DATE: January 27, 2004
TO:
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
Board of County Commissioners
SUBMITTED BY (DEPT):
SUBJECT:
BACKGROUND:
Administration
Bi-Weekly Committee Reports
At the April 11, 2000 Board of County Commissioners Meeting it was decided by the
Board to place an item on the agenda, on a bi-weekly basis, to give the Board an
opportunity to provide updates on the various Committees and Advisory Boards that
they serve on. It has been decided by the County Administrator that this item will be
placed on the agenda on the 2nd and 4th Tuesday of each month.
FUNDS AVAILABLE: N/ A
PREVIOUS ACTION: N/ A
RECOMMENDATION:
This meeting the Board will provide updates on the following Committees and Advisory
Boards that they serve on:
COMMITTEE
Blueway Advisory Committee
Chamber of Commerce Board of Directors
Children's Services Council
Cultural Affairs Council
Friends of SLC Library
Property & Homeowners
St. Lucie County Fire District
Transportation DLCB
Treasure Coast Regional Planning Council
MEETING DATE
As Needed
Monthly
2nd Thursday
2nd Tuesday
2nd Thursday
2nd Wednesday
3rd Wednesday
Quarterly
3rd Friday
COMMISSIONER
Barnes
Lewis
Lewis
Barnes
Bruhn
Bruhn
Bruhn/Coward
Lewis
Coward/Hutchinson
'.
COMMISSION ACTION:
II APPROVED [ ] DENIED
[~OTHER: Item moved to February 3,
2004 Agenda.
Review and Approvals
County Attorney:_ Management & Budget:_
Originating Dept: Other:
Finance:_ (Check for Copy only, if applicable)
Dou s M. Anderson
County Administrator
Purchasing:_
Other:
Effective: 5/96
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AGENDA REQUEST
ITEM NO. C-2a
DATE: Janùary 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT) : Utilities Department
P. M. Bowers
SUBJECT: Staff requests approval of a Work Authorization with Camp Dresser
& McKee¡ Inc. for services involving design¡ permitting¡ bidding¡ and
construction services for odor control system modifications at the South
Hutchinson Island Wastewater Facility in the amount of $57¡710.00.
FUNDS AVAIL: Funds to be made available 451-3510-531000-300
Professional Services
PREVIOUS ACTION: Board of County Commissioners approved continuing
contract #COO-03-233.
RECOMMENDATION: Staff recommends that the Board approve the Work
Authorization with Camp Dresser & McKee¡ Inc. ',for services involving
design¡ permitting¡ bidding¡ and construction services for odor control
system modifications at the South Hutchinson Island Wastewater Facility in
the amount of $57¡710.00.
COMMISSION ACTION:'··
Approved 5-0
CE:
[ XJ
[ ]
APPROVÉD J DENIED
OTHER:
derson
Administrator
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CO='y "'orneY'x~
Originating Dept:X
Finance Director: (Check for Copy only,
Coordination/Siqnatures
Mgt. & Budget: U1J ì!TiflltJ;
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Purchasing
Other:
if applicable)____
Other:
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AGENDA REQUEST
ITEM NO. C-2b
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT) : Utilities Department
P. M. Bowers
SUBJECT: Staff requests approval of a Work Authorization with Camp Dresser
& McKeel Inc. for a Phase III Supplement for the South Hutchinson Island
Reclaimed Water System Supplemental Reuse. This services will provide
testing and investigation of a Floridan aquifer water well at Sand Dollar
Shores in the amount of $18/300.00.
FUNDS AVAIL: Funds to be made available 451-3510-531000-300
Professional Services
PREVIOUS ACTION: Board of County Commissioners approved continuing
contract #COO-03-233.
RECOMMENDATION: Staff recommends that the Board'approve the Work
Authorization with Camp Dresser & McKeel Inc~ for a Phase III Supplement
for the South Hutchinson Island Reclaimed Wate~ System Supplemental Reuse
in the amount of $18/300.00.
[ X]
[ ]
APPROVÉD
OTHER:
T ] , DENIED
Approved 5-0
CE:
COMMISSION ACTION:·"-
Anderson
nty Administrator
J~
County Attorney'X .~
Originating Dept : X .
Finance Director: (Check for Copy only,
Coordination/Siqnatures
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Mgt. & Budget: 2/l{) rn.rrq
Purchasing
Other:·
if applicable)____
Other:
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AGENDA REQUEST
ITEM NO. C-2c
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT) : Utilities Department
P. M. Bowers
SUBJECT: Staff requests approval of a Change Order with RK Contractors,
Inc. for the installation of an additional standard sanitary manhole and
pavement for two additional crossings to complete project construction at
the St. Lucie County Airport Industrial Park Phase I Sewer Collection in
the amount of $7,170.00.
FUNDS AVAIL: 140319-4215-563000-400 Improvements other than Buildings
PREVIOUS ACTION: Board of County Commissioners approved continuing
contract #C02-08-579.
RECOMMENDATION: Staff recommends that the Board approve the Change Order
with RK Contractors, Inc. for the installation'Qf an additional standard
sanitary manhole and pavement for two additional crossings to complete
project construction at the St. Lucie County Airport Industrial Park Phase
I Sewer Collection in thè amount of $7,170.00.
[X]
[ ]
APPROVED
OTHER: ..
['] DENIED
Approved 5-0
--y
COMMISSION ACTION:
J'~
Originating Dept:X ~ Other:
Finance Director: (Check for Copy only, if applicable)____
Coordination
Purchasing
County Attorney:X
Mgt. & Budget:
Other:
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AGENDA REQUEST
ITEM NO. ~
DATE: January 27,2004
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): ENGINEERING DEPT
REGULAR [ J
PUBLIC HEARING [ J
CONSENT [XX J
PRESENTED BY:
~-þ~
Mike Powley, P.E.
County Engineer
SUBJECT: Lebanon Road M.S.B.U.
Potable Water Improvements - FPUA
Request Permission to Advertise for the Initial Public Hearing
BACKGROUND: See attached memorandum
FUNDS AVAIL. (State type & No. of transaction or N/A): N/A
PREVIOUS ACTION: None
RECOMMENDATION:
Staff recommends acceptance of the petition and that permission be granted to advertise for the Initial
Public Hearing. In the opinion of staff, this public hearing is recommended to be held on March 2, 2004
which is a "night" Board meeting.
COMMISSION ACTION:
[]Cj APPROVED [J DENIED
[ J OTHER: Approved 5-0
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Ix]Public Works Dir
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ITEM NO. 3B
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (~0
PRESENTED BY: ~.
Leo J. Cordeiro. Solid Waste Manaaer
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY:
Solid Waste Division
SUBJECT: Staff requests Board permission to advertise for bids for Residential Solid Waste Collection and
Recycling and to continue the same billing and collection method (Le. liens) and not provide an alternative bid
for collection using the uniform method for the levy and collection of non-ad valorem assessments (tax roll).
BACKGROUND: In January of 2003, the Board voted not to conduct a public hearing to discuss the
possibility of collecting the Solid Waste Collection and Disposal fees as a non-ad valorem special assessment
on the tax roll. On March 3, 2003, the Board approved a public hearing for the same and on May 6, 2003,
approved Resolution No. 03-71 providing the Board with that option after the existing contract expires
(9/30/04). Since the approval of Resolution No. 03-71 the Solid Waste Division has spent approximately
$25,000 preparing for the possibility of a change in billing procedure to the uniform method of collection (tax
roll). The County's consultants estimate that it will cost an additional $150,000 for their firm to prepare us for
the conversion to the tax roll as well as a 3% fee for the Tax Collection and Property Appraiser. Unless the
Board decides to convert to the uniform method of collection staff recommends bidding the new contract with
the same billing method with approved changes to the Contract.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION:
10/22/02 - Board approved CDM proposal to evaluate the advantages and disadvantages of placing the
residential solid waste collection and disposal charges on property tax bills for an upper limit of $7,500.
01/28/03 - Board denied motion to advertise for public hearing to keep option open to place solid waste
collection and disposal fees on the annual property tax bill. ..
03/11/03 - Board approved advertising the placement of solid waste collection and disposal fees as a non-ad
valorem on the annual property tax bill after the existing contract expires.
05/06/03 - Board approved Resolution No. 03-71.
11/04/03 - Board approved CDM proposal for study to place urban service area residential solid waste
charges on property tax bills .for an upper limit of $15,000.
RECOMMENDATION: Staff recommends the Board grant permission to advertise for bids for Residential
Solid Waste Collection and Recycling and to continue the same billing and collection method (Le. liens) and
not provide an alternative bid for the levy and collection of non-ad valorem assessment (tax roll).
~ ¡ APPROVED
QQ OTHER
( ) DENIED
Pulled for more
information.
E:
COMMISSION ACTION:
DO ANDERSON
COUNTY ADMINISTRATOR
Q./' Coordination/Sianatures
County Attorney (X) ~<! Mgt. & Budget ( ) ~'(S¡
Public Works (X) ~ Solid Waste (X)
Finance: (check for copy, only if applicable)_
Purchasing (X) :(:/ ('1
Other ( )
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ITEM NO. 3C
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
PRESENTED BVc:Ø.-
Leo J. Cordeiro. Solid Waste Manaqer
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Solid Waste Division
SUBJECT:
Staff requests the Board of County Commissioners approve the negotiations between staff and
Tropicana, as a sole source, for the sale of landfill methane gas. Staff will develop the technical,
financial, and business parameters for the agreement for approval by the Board of County
Commissioners.
BACKGROUND:
In December of 2000 the Board of County Commissioners approved sole source negotiations with
Tropicana for the sale of landfill methane gas. The Landfill did not produce enough gas at the time
and negotiations were unsuccessful. In February of 2001, staff with Board approval advertised an
RFP for the best use of our landfill gas. Only one response was received from Biomass Processing
Technology, Inc., which did not materialize. The Landfill is now producing enough gas and the only
feasible, profitable option is our neighbor Tropicana.
FÙNDS AVAILABLE: N/A
PREVIOUS ACTION:
12/12/2000 - Board approved negotiations between County staff ç¡nd Tropicana as a sole source.
RECOMMENDATION:
Staff recommends the Board of County Commissioners approve the negotiations between staff and
Tropicana, as a sole source, for the sale of landfill methane gas. Staff will develop the technical,
financial, and business. parameters for the agreement for approval by the Board of County
Commissioners.
COMMISSION ACTION:
(10. APPROVED () DENIED
( ) OTHER Approved 5-0
DO ANDERSON
COUNTY ADMINISTRATOR
Coordination/Signatures
County Attorney (X) ~' Mgt & Budget (X)l!1j- rvtm8¡
Public Works (X) ~ Landfill (X)
Finance: (check for ropy, tn'y if applicable) _
Purchasing (X)
(¡jf-
Other ( )
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AGENDA REQUEST
ITEM NO. ,~d
DATE: January 27,2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONS ENT [x]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
~~
"Michael V. powle~
County Engineer
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
SUBJECT:
Indian River Estates/Savannas Ecosystem Management Project - Amendment to EPA Section 319 Grant
Agreement to include State Legislature Appropriation and St. Lucie River Issues Team Funding.
BACKGROUND:
Since 1995, Engineering staff has been working to design a stormwater management system for the 1200
acre Indian River Estates subdivision. The extreme flooding that occurred in 1995 and 1997 resulted in a
recognition that the existing drainage system is insufficient. The flooding that occurs in the neighborhood
lasts for weeks because the adjacent Savannas water levels rise too high. The flood water in the
neighborhood has no place to go because the existing drainage system outfalls directly to the Savannas
State Reserve. Indian River Estates subdivision was designed in the late 1950's, prior to criteria being
established for treatment and storage of stormwater runoff.
In 1997, the local FDEP office documented the impacts that were occurring to the Savannas Preserve
because of the untreated stormwater runoff coming out of Indian River Estates. The entire subdivision
(3600 lots) contains septic tank drain fields for sewage disposal. The slightest amount of nutrient loading in
the stormwater runoff causes a large impact to the Savannas ecosystem.
At the request of the County, the Savannas Task Force was created to address these problems. The Task
Force is comprised of representatives from the various regulatory agencies, including officials representing
the Savannas State Reserve and Federal agencies. The goal of the Savannas Task Force was to reach a
consensus on the design of a stormwater management system for Indian River Estates and to facilitate
permitting of the project.
To date final construction plans are substantially complete and permitting has been completed for the
project. Currently, we are finalizing the land acquisiton issues and construction plans. We anticipate that we
could be ready to advertise the project for construction by Summer, 2004.
Based upon final design plans, the estimated cost for construction of the project is $6 million. Several
agencies have partnered with the County to fund the design work as listed below:
DesiQn Costs:
St. Lucie Couhty
SFWMD
SJRWMD/NEP
Total
$259,700
$100,000
$ 95.000
$454,700
The County has already secured $800,000 through the EPA Section 319 Nonpoint Source Management
Program. The County has been awarded $1 million through the St. Lucie River Issues Team, and $1 million
was appropriated by the State Legislature. The County intends to provide matching funds using the
Stormwater MSTU and the State Revolving Loan Fund as a source of money.
The DEP will amend the existing Agreement we have for the EPA Section 319 funds to include the
additional $1 million from the St. Lucie River Issues Team and $1 million from the State Legislature.
FUNDS AVAIL.: n/a
... .
PREVIOUS A~N: .....",
July 8, 1997, the BOCC entered into an agreement with Hazen and Sawyer for preliminary engineering
design in the amount of $118,500.
December 15, 1998, the BOCC entered into an agreement with Hazen and Sawyer for a portion of the
engineering design in the amount of $73,000. The remaining $152,000 to complete the design and
permitting ($225,000 total) was to be authorized at a later date when the full grant funds were secured.
(These grant funds were obtained in 2000.)
August 24, 1999, the BOCC entered into an agreement with Hazen and Sawyer to develop a conceptual
plan for the alternate stormwater retention site (Savannas Recreation Area) in the amount of $11 ,500.
October 17, 2000, the BOCC approved amendment to work authorization with Hazen and Sawyer for
Phases III and IV of the Savannas Ecosystem Management Project in the amount of $242,200 and
approval of the project budget. .
March 26, 2002, the BOCC authorized staff to submit an application for the State Revolving Fund Loan
Program in the amount of $2.5 million for the Project.
June 24, 2003, the BOCC approved the EPA Section 319 grant Agreement with the DEP.
RECOMMENDATION:
Staff recommends approval of the Amendment to the existing attached EPA Section 319 Nonpoint Source
Management Program grant to include $1 million from the St. Lucie River Issues Team and $1 million
appropriated by the State Legislature for the Indian River Estates/Savannas Ecosystem Management
Project, and authorize signature by the Chairman, subject to final review and approval of the grant contract
by the County Attorney.
COMMISSION ACTION:
il APPROVED [ ] DENIED
nOTHER: Approved 5-0
o g sAnderson
County Administrator
[x]County Attorney
[x]Originating Dept. Public WOr1<S~ . .
savannasecosystem.ag (I
y
~.t..
~X~~gt._& BUd~:~ I
[x]Co. Eng M'/p
[x]Revenue Coord 1.ò?Cr\
[ ]Other
.
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AGENDA REQUEST
ITEM NO. C - 3E
DATE: January 27, 2004
REGULAR [ J
PUBLIC HEARING [ J
CONSENT [X J
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT): ENGINEERING DIVISION 4115
Michael Powley, P.
County Engineer
SUBJECT: Request for a Public Hearing on Florida Rock Mine - North Plant to increase their hours for
crushing operations.
BACKGROUND: The Florida Rock Mine - North Plant is located in southern St. Lucie County between Glades
Cutoff Road and Range Line Road. They are operating under an existing 20-year permit which was approved
on October 1, 1984. Due to the strong market demands for their product, the permittee has requested
permission to increase their hours for crushing operations from 6:00 A.M. - 6:00 P.M. to 4:00 A.M. - midnight.
This proposed Board action will not alter their permit expiration date of October 1, 2004. Any extension beyond
this date must be approved by the Board at a later date.
On January 7, 2003 the Board gave permission to schedule a public hearing on this request for February 4,
2003. The Board asked staff to review the Noise and Vibration Ordinance and to verify the permittee was in
compliance. The study has been completed. The permittee initially decided to postpone the Public Hearing in
order to incorporate the study results into a new 20-year permit. However, the market demands have prompted
this short-term extension request.
FUNDS AVAIL.: N/A.
,
PREVIOUS ACTION: October 1, 1984: Board approved a Class II ,Permit for a period of 20 years.
January 7,2003: Board approved the scheduling of a public hearing to be held on
February 4, 2003.
RECOMMENDATION: Staff recommends Board approval for a public hearing date of March 2, 2004 or soon
there after to consider the request of the Florida Rock Mine - North Plant to increase their hours for crushing
operations.
COMMISSION ACTION:
[)J. APPROVED [ J DENIED
t ] OTHER: Approved 5-0
ENCE:
as Anderson
County Administrator
[x]County Attorney
1,]O"lna'o, Depl P"~I, w"""'~
k
Coordlnatlon/Slanatures
[ ]Mgt. & BUdget
[x]Co. Eng MVf
[ ]Flnance Dept.
[ ]Budget/Revenue Coord.
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AGENDA REQUEST
ITEM NO. 4-8
DATE: January 27,2004
REGULAR []
PUBLIC HEARING 0
CONSENT [X]
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY (DEPT): Grants
Bill Hoeffner
Grants Writer
SUBJECT:
Authorize the County Administrator to sign the grant application for the U.S.
Department of Agriculture Wetland Reserve Program.
BACKGROUND:
On 10/3/03, Florida Communities Trust (FCT) awarded S1. Lucie County a grant
of 1.18 million to assist the County acquire land that will be utilized for the new
Lakewood Park Recreation Area. Part of this site (approximately 39 acres) is an
abandoned citrus grove. The still existing citrus beds and swales of the grove
adversely impact the natural hydroperiod of wetlands existing on the site. The
stipulations of the FCT grant require restoration of the wetland area. The USDA
Wetland Reserve Program grant, if awarded, will pay for 75% of the wetland
restoration costs. Restoration may involve removal of exotic species, grading to
remove the swales and beds, replanting with native wetland species, alterations
to a berm that forms the eastern boundary of the project, installation of a liner
between the wetland and the berm to limit subsurface drainage and to route
treated stormwater into the wetland, and/or'installation of control structures to
limit drainage from the site. The feasibility of each of these activities will be
evaluated prior to permitting efforts with the SFWMD and the ACOE for the
recreation facility development portion of the site. The cost of the restoration
project has not yet been determined. However, it is not anticipated these costs
will exceed $200,000.
FUNDS AVAILABLE:
The cost of wetland restoration activities and S1. Lucie County's 25% match will
be determined prior to grant acceptance. S1. Lucie County's 25% match for the
project, not to exceed $50,000, will be available in FY04-05 Park Impact Fees,
Fund 310002-7210-563000-76019, upon BOCC approval.
PREVIOUS ACTION:
On 6/2/03, the Board approved the submittal of the FCT application. The FCT grant
was accepted by the Board on 12/2/03. On 1/13/04, the Board approved a contract
with the engineering firm of Glatting, Jackson, et al to develop a management plan
required by the FCT application. The management plan will delineate possible
wetland restoration activities.
.
"- "'-"'f
RECOMMENDATION: Staff recommends the Board authorize the County Administrator to submit the grant
application to the U.S. Department of Agriculture.
COMMISSION ACTION: CE:
XAPPROVED 0 DENIED
o "OTHER: Approved 5-0
Douglas M. Anderson
County Administrator
Review and A
County Attorney:
Originating Dept:
Finance: _
r Management & Budget: 't/l> f()~ Purchasing:
~ Other: .ß.&:kç ~ ~c.. ~ Other: .
(Check for Copy only, if applicable) ~ Effective: 5/96
.
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AGENDA REQUEST
ITEM NO....£:§
DATE: January 27, 2004
INVESTMENT FOR THE
FUTURE
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [x ]
- .
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: DON MCLAM
ASSISTANT DIRECTOR
SUBMITTED BY (DEPT): CENTRAL SERVICES
SUBJECT: AMENDMENT NO.1 TO DEP AGREEMENT NO. CZ415/CONTRACT NO. C03-08-529
PEPPER PARK DUNE CROSSOVER
BACKGROUND: Upon receipt of our Agreement with DEP/FLORIDA COASTAL MANAGEMENT
PROGRAM for Pepper Park our intent was to bid the dune crossover project. However, staff has
made great progress on in-house projects and are able to schedule these crossovers to be done
in-house, reducing the over all cost of the project by eliminating construction bond, contractors
insurance and profit. Staff is requesting permission to amend the Project Budget Narrative within
the Agreement to allow for these changes, please see attached.
FUNDS AVAIL: 316104-7240-563000-7621 (Improvements OIT Building)
PREVIOUS ACTION: The Board of County Commissioners approved submittal of the grant
application for Pepper Park with the Department of Environmental Protection on September 24,
2002, Item No. c-3b. '
RECOMMENDATION: Staff recommends the Board of County Commissioners approve
Amendment No.1 to DEP Agreement No. CZ415/Florida Coastal Management Program which
would allow staff to schedule work at Pepper Park to be done in-house and authorize the
chairperson to sign this Amendment upon approval.
MISSION ACTION:
[]( APPROVED [] DENIED
[ ] OTHER: Approved 5-0
NCE:
Coordination/Signatures
Mgt. & BUdge~
Other:
C/ \y\u~
Do nderson
County Administrator
Coooty Altom'" 'y
Originating ~~~ _
Finance: (Check for Copy only, if Applicable)
Purchasing Mgr.:
Other:
Eff. 1/97
H:\AG~~A\AGENDA-PEPPER PARK k~~..DOC
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AGENDA REQUEST
ITEM NO. C-6
;;:;. ·:~~.:;~,":-;;ï~~~&,~,:'~:':; :.;~'< i--".:~:" "~~:y '., ,.
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Community Services Division
John Franklin, Housing Manager
SUBJECT: Permission to advertise Two Public Hearings for the FFY 2004 Community Development Block
Grant Application.
BACKGROUND: St. Lucie County is considering applying to the Florida Department of Community Affairs
(DCA) for a Small Cities Community Development Block Grant (CDBG) in an amount up to the maximum
allowable of $750,000. It is necessary to conduct two Public Hearings as a part of the application process.
FUNDS AVAIL. N/A
PREVIOUS ACTION:
The Board approved advertising RFP's for a consultant for grant planning, writing and administration of
the FFY CDBG application on January 6, 2004.
RECOMMENDATION:
Staff recommends the Board approve advertising for the First Public Hearing for the FFY 04 Community
Development Grant application on February 24, 2004 at 9:00 a.m. or as soon thereafter and the Second
Public Hearing on March 23, 2004 at 9:00 a.in. or as soon thereafter.
COMMISSION ACTION: '
.
NCE:
[~APPRQVED [] DENIED
[ ] OTHER: Approved 5-0
ouglas M. Anderson
County Administrator
County Attorney: X
fir
Management & Budget X
Purchasing:
Originating Department:
Other:
Other:
Pinance: Check for copy only, if applicable X
G:\CDBG\2004 Grant\AGENDA.January 27, 2004
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ITEM NO. C -7A
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Purchasing Department
Ed Parker. Purchasinq Director
SUBJECT: Bid #04-016 . Install Security Monitoring/Recording & Door Access Control System for
the Roger Poitras Building and the Administration Complex.
BACKGROUND: On January 14, 2004, Bid #04-016 was opened for Installation of Security
Monitoring/Recording & Door Access Control System for the Roger Poitras
Building and the Administration Complex. Eight hundred and seventy-six (876)
vendors were notified, fifty-four (54) bid documents were distributed and five (5)
responses were received. Staff recommends award to the lowest bidder
1 st Fire & Security for $21 ,999.74.
FUNDS AVAILABLE: 316-1931-56200-1526' Administration Annex Maintenance Account.
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends award of Bid #04-016,ïnstall Security
Monitoring/Recording & Door Access Control System for the Roger Poitras
Building and the Administration Complex to 1st Fire & Security for
$21,999.74, and authorization for the Chairman to sign the contract as
prepared by the County Attorney.
- . .,. -- ~
COMMISSION ACTION:'
(1t APPROVED
( ) OTHER
( ). DENIED
CE:
Approved 5-0
DO G ANDERSON
COUNTY ADMINISTRATOR
Coordinatio n/Sianatures
County Attorney ( X )
Originating Dept. ( )
JJ/
Mgt. & Budget (x) U1J (() 1/'9 Purchasing (X)
¡¡jl
Other ( )
Other ( )
Finance: (check for copy, only if applicable)_
..... , OIl
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ITEM NO. C - 7B
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Purchasing Department
Ed Parker, Purchasinq Director
SUBJECT: Bid #03-090, Exotic Vegetation Removal
BACKGROUND: On December 15, 2003, Bid #03-090 was opened for Exotic Vegetation Removal.
Six hundred eighty-nine (689) vendors were notified, forty-three (43) bid
documents were distributed and five (5) responses were received. Staff
recommends award to John Brown & Sons, Inc. as the primary vendor, and Blue
Goose Growers as the secondary vendor at the unit prices
submitted. (See attached).
FUNDS AVAILABLE: Account # 102001-3725-534000-300 . Other Contracted Services
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends award of Bid #03-090, Exotic Vegetation Removal to
John Brown & Sons, Inc. as the primary vendor and Blue Goose Growers as
the secondary vendor at the unit prices submitted, and authorization for the
Chairman to sign the contract as prepared by the County Attorney.
COMMISSION ACTION:
~ APPROVED
( ) OTHER
( ) DENIED
OU ANDERSON
COUNTY ADMINISTRATOR
Approved 5-0
Coord ination/Sia natures
County Attorney ( X )
,Y
Mgt. & Budget ('\", ;J~ 1)(1 11
Other ( )
Purchasing (X)
ø
Originating Dept. ( )
Other ( )
It..> ; .
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.....,
ITEM NO. C- 7C
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Purchasing Department
Ed Parker. Purchasinq Director
SUBJECT: Re-Award of Bid #03-092, Striping and Pavement Markings
BACKGROUND: On September 29,2003 Bid #03-092 was opened for Striping and Pavement
Markings for the Road and Bridge Division. Eight hundred fifty-eight (858) vendors
were notified, twenty-one (21) bid documents were distributed and three (3)
responses were received. Based on staffs initial review of the bids, we
recommend award of a three (3) year contract with two (2) one year renewals to
the lowest responsive and responsible bidder, All Mark Pavement Marking
Systems, Inc. at the unit price submitted. All Mark Pavement Marking Systems
has withdrawn their bid. (See Attached letter). Staff now recommends award to
the second lowest bidder, Olglesby Construction. Tabulations attached.
FUNDS AVAILABLE: Account #101003-41137-546200-4910 . Maintenance Improvement Projects.
PREVIOUS ACTION: On November 25, 2003, Board of County Commissioners approved Award of
IFB #03-092 to All Mark Pavement Markin,g Systems.
RECOMMENDATION: Staff recommends the award of Bid #Ó3..:092 Striping and Pavement
Markings to the second lowest bidder, Olglesby Construction, "
at the unit prices submitted and authorization for the Chairman to
sign the contract as prepared by the County Attorney.
COMMISSION ACTION:" -
~ APPROVED -. ( ) DENIED
( ) OTHER Approved 5-0
E:
o G ANDERSON
COUNTY ADMINISTRATOR
Coord inatio n/Signatures
County Attorney ( X )
~9:s:.
Mgt. & Budget (X) Uf)~Jtntþ
Other ( )
Purchasing (X)
ð!J
dP
Originating Dept. ( )
Other ( )
finance: (check for copy, only if applicable)_
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AGENDA REQUEST
ITEM NO. C-8
DATE: January 27, 2003
REGULAR
PUBLIC HEARING
CONSENT
[X]
TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Management & Budget
PRESENTED BY: Marie M. Gouin
SUBJECT: Amendment to Sherürs Office FY 2003 Budget
BACKGROUND: In fiscal year 2003, the Sheriffs Office entered into a capital lease agreement to buy ten patrol
vehicles. According to Governmental Accounting Standards the full amount of debt proceeds has to be recognized
as revenue and the full cost of the vehicles has to be recognized as a capital expense. For that reason the Sheriff is
asking the Board to amend his budget for fiscal year 2003. This transaction will not increase the cash transferred to
the Sheriff, it is simply a bookkeeping transaction. (See attached memo from the Sheriff)
FUNDS AVAILABLE: N/ A
PREVIOUS ACTION: September 13,2002 - The Board held a Public Hearing and adopted the fiscal year 2002-
2003 budget.
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve an increase of
$243,040 in the Sheriffs Office fiscal year 2003 budget with the understanding that this will not increase the amount
transferred to the Sheriff from the Board.
!XI APPROVED [] DENIED
[ J OTHER:
Approved 5-0
ICE
DOUg~ersoß
County Administrator
COMMISSION ACTION:
County Attorney: XX
k
Coordination/Signatures
Management & Budget: ~ Purchasing:
Originating Dept:
Airport: XX
Other:
Finance: (Check for Copy only, if applicable)
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JANUARY 27, 2004
9:00 AM
BOARD OF COUNTY COMMISSIONERS
MEETING AGENDA
WELCOME
ALL MEETINGS ARE TELEVISED.
PLEASE TURN OFF ALL CELL PHONES AND PAGERS
PRIOR TO ENTERING THE COMMISSION CHAMBERS.
GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at
today's Board meeting:
CONSENT AGENDA - These items are considered routine and are enacted by one motion. There will be no separate
discussion of these items unless a Commissioner so requests.
REGULAR AGENDA - Proclamations, Presentations, Public Hearings, and Department requests are items, which the
Commission will discuss individually usually in the order listed on the agenda.
PUBLIC HEARINGS - These items are usually heard on the first and third Tuesday at 7:00 P.M. or as soon thereafter as
possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M.,
then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to
indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone
wishing to speak to come forward, one at a time. Comments will be limited to five minutes.
As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of
presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the
Chairman will ask for public comment, (4) further discussion and action by the board.
ADDRESSING THE COMMISSION - Please state your name and address, speaking clearly into the microphone. If you have
backup material, please have .ejght copies for distribution.
NON-AGENDA ITEMS - These items are presented by an individual Commissioner or staff as necessary at the conclusion of
the printed agenda.
PUBLIC COMMENT - Time is allotted at the beginning of each meeting of general public comment. Please limit comments to
five minutes.
DECORUM - Please be respectful of others opinions.
MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 7:00
P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County
Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board
schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of
these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777
or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting.
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BOARD OF COUNTY
COMMISSIONERS
www.co.st-Iucie.fl.us
, : ' :;'''' '" ".' ,. . . --
Paula A. Lewis, Chairman
John D. Bruhn, Vice Chairman
Doug Coward
Frannie Hutchinson
Cliff Barnes
District No. 3
District No. 1
District No.2
District No. 4
District No. 5
January 27, 2004
9:00 A.M.
INVOCATION
PLEDGE OF ALLEGIANCE
1. MINUTES
Approve the minutes of the Regular meeting held on January 20, 2004
2. PROCLAMATIONS/PRESENTATIONS
A. WINGS IN WHEELS 2004 - Presentation by Inez Frid and Allen Weierman
B. Resolution No. 04-44 - Congratulating the United States Naval Amphibious Training
Base - Fort Pierce (USNA TB) on the 60th Anniversary of its Founding in St. Lucie
County, Florida. .
C. Reading of the announcements by the County Administrator
3. GENERAL PUBLIC COMMENT
4. CONSENT AGENDA
----.-----------
--
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--
PUBLIC HEARINGS
5. There are no Public Hearings scheduled for January 27, 2004
,
END OF PUBLIC HEARINGS
--
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6. COUNTY ATTORNEY
Interlocal Agreement - Utility Bulk Sale - Consider staff recommendation that the Board not
approve the redraft of the Interlocal Agreement approved by the City on January 20, 2004. In
view of the issues outlined, staff requests that the Board provide direction as to those issues if the
Board desires to continue negotiations with the City and FPUA.
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Regular Agenda
January 27, 2004
Page Two
7. CENTRAL SERVICES
Design/Build expansion of the St. Lucie County Correctional Facility - Consider staff
recommendation to approve the Selection Committee's recommendation to negotiate cost with
the top ranked firm, Centrex Rooney/Schnekel Shultz, for the Design/Build Expansion to the St.
Lucie County Correctional Facility.
8. UTILITIES
Work Authorization - Camp, Dresser & McKee, Inc. - Consider staff recommendation to
approve a Work Authorization with Camp, Dresser & McKee, Inc. for the design of the
expansion of the Holiday Pines Wastewater Treatment Plant in an amount not to exceed
$356,900.
9. UTILITIES
Work Authorization - Masteller & Moler, Inc. - Consider staff recommendation to approve a
Work Authorization with Masteller & Moler, Inc. for expansion of the Holiday Pines Water
Treatment Plant in an amount not to exceed $272,475.
10. UTILITIES
Piggyback Contract - Astaldi Construction Corp. - Consider staff recommendation that the
Board declare an emergency and approve the piggyback contract with Astaldi Construction Corp.
for the installation of water and wastewater transmission lines.
11. UTILITIES
Work Authorization - Masteller & Moler, Inc. - Consider staff recommendation to approve a
Work Authorization with Masteller & Moler, Inc. for engineering services for the extension of a
12/1 water main from the Seminole Tribe Lands to the St. Lucie Fairgrounds Water Treatment
Plant in the amount of $213JOO.
12. ADMINISTRATION
Bi-weekJy Committee Reports - The Board will provide committee and advisory board updates.
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Agenda
:y 27, 2004
Two
REVISED
7. CENTRAL SERVICES
Design/Build expansion of the St. Lucie County Corr ònal Facility - Consider staff
recommendation to approve the Selection Committee's commendation to negotiate cost with
the top ranked firm, Centrex Rooney/Schnekel Shult or the Design/Build Expansion to the St.
Lucie County Correctional Facility.
8. UTILITIES
Work Authorization - Camp, Dresser & McKee, Inc. - Consider staff recommendation to
approve a Work Authorization with Camp, Dresser & McKee, Inc. for the design of the
expansion of the Holiday Pines Wastewater Treatment Plant in an amount not to exceed
$356,900.
9. UTILITIES
Work Authorization - Camp Dresser & McKee, Inc. - Consider staff recommendation to
approve a Work Authorization with Camp Dresser & McKee, Inc. for the design of the expansion
of the Holiday Pines Water Treatment Plant in an amount not to exceed $292,960.
10. UTILITIES - PULLED
Piggyback Contract - Astaldi Construction Corp. - Consider staff recommendation that the
Board declare an emergency and approve the piggyback contract with Astaldi Construction Corp.
for the installation of water and wastewater transmission lines.
11. UTILITIES - PULLED
Work Authorization - Masteller & Moler, Inc. - Consider staff recommendation to approve a
Work Authorization with Masteller & Moler, Inc. for engineering services for the extension of a
12" water main from the Seminole Tribe Lands to the St. Lucie Fairgrounds Water Treatment
Plant in the amount of $213,700.
12. ADMINISTRATION
Bi-weekly Committee Reports - The Board will provide committee and advisory board updates.
"
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CONSENT AGENDA
January 27, 2004
1. WARRANTS LISTS
Approve warrants list No. 1 9
2. UTILITIES
A. Work Authorization - Camp, Dresser & McKee, Inc. - Consider staff recommendation
to approve Work Authorization for services involving design, permitting, bidding, and
construction services for odor control system modifications at the South Hutchinson
Island Wastewater Facility in the amount of $57,710.00.
B. Work Authorization - Camp, Dresser & McKee, Inc. - Consider staff recommendation
to approve the Work Authorization for a Phase III Supplement for the South Hutchinson
Island Reclaimed Water System Supplement Reuse in the amount of $18,300.00.
C. Change Order - RK Construction - Consider staff recommendation to approve the
Change Order with RK Construction, Inc. for the installation of an additional standard
sanitary manhole and pavement for two additional crossings to complete project
construction at the St. Lucie County Airport Industrial Park Phase I Sewer Collection in
the amount of $7,179.00.
3. PUBLIC WORKS
f~tJ/·
A.
Engineering Division - Permission to Advertise - Lebanon Road M.S.B.U. / Potable Water
Improvements/FPUA - Consider staff recòmmendation to accept the petition and grant
permission to advertise the Initial Public Hearing to be held on March 2, 2004.
Solid Waste Division - Permission to Advertise for bids for Residential Solid Waste
Collection and Recycling - Consider staff recommendation to grant permission to
advertise for bids for Residential Solid Waste Collection and Recycling and to continue the
same billing and collection method (i.e. liens) and not provide an alternative bid for the
levy and collection of non-ad valorem assessment (tax roll).
c.
Solid Waste Division - Sole source negotiations with Tropicana for the sale of landfill
methane gas - Consider staff recommendation to approve the negotiations between staff
and Tropic~na, as a sole source, for the sale of landfill methane gas. Staff will develop the
technical;" financial, and business parameters for the agreement for approval by the Board
~f Countý Commissioners.
Engineering Division - Indian River Estates/Savannas Ecosystem Management Project -
Amendment to EP A Section 319 Grant Agreement to include State Legislature
Appropriation and St. Lucie River Issues Team Funding. - Consider staff recommendation
to approve the Amendment to the existing attached EP A Section 31 9 Nonpoint Source
Management Program grant to include $1 million from the St. Lucie River Issues Team
and $ 1 million appropriated by the State Legislature for the Indian River Estates/Savannas
Ecosystem Management Project, and authorize signature by the Chairman, subject to final
review and approval of the grant contract by the County Attorney.
D.
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Consent Agenda
January 27, 2004
Page Three
8. MANAGEMENT AND BUDGET
Amendment to Sheriff's Office FY 2003 Budget - Consider staff recommendation to approve an
increase of $243,040 in the Sheriff's Office fiscal year 2003 budget with the understanding that
this will not increase the amount transferred to the Sheriff from the Board.
.
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ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
------------
------
ANNOUNCEMENTS
JANUARY 27, 2004
A. The North County Charrette will take place from February 7/ 2004 through February 13/ 2004
with the primary public input session of the charrette occurring on Saturday, February 7, 2004
from 1 0:00 AM until 4:00 PM at the Lakewood Park Elementary School.
The Public is also invited to a presentation of the charrette report on Friday, February 13, 2004
from 7:00 PM until 9:00 PM at the Lakewood Park Elementary School.
B. The Board of County Commissioners will hold a Strategic Planning Session on February 19, 2004
at The Panther Woods Country Club, 9425 Meadowood Drive, Fort Pierce, Florida, from 8:00
AM to 5:00 PM
C. On January 28, 2004, the St. Lucie County Historical Commission will hold a public meeting on
the proposed Historic Preservation Ordinance beginning at 7:00 p.m. in the White City
Elementary School Media Center located at 905 West 2nd Street in White City. If anyone has
any questions, they should contact Diana Waite in the Community Development Department at
462-1577
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeûng should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
~
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ST. LUCIE COUNTY
MOSQUITO CONTROL DISTRICT
-------------------
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
----
----------
--
AGENDA
January 27, 2004
1. MINUTES
Approve the minutes of the meeting held January 13, 2004.
2. GENERAL PUBLIC COMMENT
CONSENT AGENDA
1. WARRANTS LISTS
Approve Warrants List No. 17, 18 and 19.
>
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
'--"
...,¡
ST. LUCIE COUNTY
EROSION DISTRICT
---_._-----
----
--
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
--
------------
AGENDA
January 27, 2004
1. MINUTES
Approve the minutes of the meeting held January 13, 2004
2. GENERAL PUBLIC COMMENT
CONSENT AGENDA
1 . WARRANTS LISTS
Approve Warrants List No. 17, 18 and 19.
>
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn In. Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
~
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ST. LUCIE COUNTY
ENVIRONMENTAL CONTROL BOARD
-------
--
---------
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
----------------'--
--
AGENDA
January 27, 2004
1. MINUTES
Approve the minutes of the meeting held January 1 3, 2004
2. GENERAL PUBLIC COMMENT
"".;;,
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
\, ...
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BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: January 20,2004
Tape: I
Convened: 6:00 p.m.
Adjourned: 7:30 p.m.
Commissioners Present: Chairperson, Paula A. Lewis, John D. Bruhn, Frannie
Hutchinson, Doug Coward, Cliff Barnes
Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County
Administrator, Dan McIntyre, County Attorney, Marie Gouin, M & B Director, Don
West, Public Works Director, Denis Murphy, Community Development Director, Millie
Delgado-Feliciano, Deputy Clerk
1. MINUTES
It was moved by Com. Bruhn, seconded by Com. Coward, to approve the minutes ofthe
meeting held January 13, 2004; and, upon roll call, motion carried unanimously.
2. PROCLAMA TIONSfPRESENT A TIONS
A. Judges Presentation of Article V Revision 7
B. Resolution No. 04-39 Proclaiming January 24, 2004 as "The
Agricultural and Labor Program, Inc. Day" in St. Lucie County,
Florida.
. It was moved by Com. Hutchinson, seconded by Com. Bruhn, to approve Resolution No,
04-39; and, upon roll call, motion carried unanimously.
C. The County Administrator read upcoming events and scheduled
meetings.
3. GENERAL PUBLIC COMMENTS (1-090)
Mr. George Baker, Port St. Lucie resident, addressed the Board in opposition to opening
the beach accesses at night.
Mr. Herbert Beach, White City resident, addressed the article in the Tribune which stated
the county was less than enthusiastic about annexation. He also addressed the
Rassmussen House an the fact that it had not been restored and was abandoned.
.
Mr. Bill Heal11, Tosicr Road resident, addressed the Board regarding item number 6 and
the SIS System. He asked how a general aviation airport and the port cannot be part of
thc SIS Systcm.
4. CONSENT AGENDA(1-Ill06)
It was moved by Com. Coward, seconded by Com. Barnes, to approve the Consent
Agenda with the change as stated for item C3F; and, upon roll call, motion carried
unanimously.
1. WARRANT LISTS
The Board approved Warrant List No. 18.
1
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2. PUBLIC WORKS
A. Amendment No. I to Work Authorization No. 12 (COO-1O-112) with
Kimley Horn and Associates, Inc., for Roadway and Intersection
Design at Edwards Road and Selvitz Road· Condemnation of
MacAdie Property- The Board approved the amendment in the
amount of $4,680 for additional survey cost related to the
condemnation of the MacAdie property and authorized the Chairman
to sign.
B. First Amendment to Work Authorization No.1 (Contract COO-I0-I06)
with Jndwood Consulting Engineers, Inc., for the boundary survey for
the partial parcel that is being acquired at Weatherbee Road and US I
in the amount of $2,854- The Board approved the First Amendment to
Work Authorization No. COO-I0-I06 in the amount of$2,854.
3. COUNTY ATTORNEY
A. South 251h S1. Roadway Widening- Midway Road to Edwards -Right
of Way Purchase & Temporary Easement- Claude and Mary Barker-
Tax J.D. No. 2428-233-0003-000/7 Parcels 111 & 275- The Board
approved the Contract for Sale and Purchase with Clyde and Mary
Barker in the amount of $73,000.00, authorized the Chairman to
execute the Contract and directed staffto close the transaction and
record the documents in the Public Records of St. Lucie County,
Florida. .
B. South 25th S1. Roadway Widening - Midway Road to Edwards Road-
Temporary Easement- Napolitano- Tax J.D. No. 3405-114-0002-
000/6- Parcel 705- The Board approved the Purchase Agreement with
Mr. Napolitano in the amount of $1 00.00, authorize the Chairman to
execute the Purchase Agreement and directed staff to close the
transaction and record the documents in the Public Records of St.
Lucie County, Florida.
C. Resolution No. 04-37 Approving proposed Membership
Apportionment Plan for St. Lucie Metropolitan Planning Organization-
The Board adopted Resolution No. 04-37 as drafted.
D. Picos Road- Right of Way Dunn Brothers Inc., Tax J.D. No. 2314-131-
0000-000/3 (part of) - The Board accepted the Quit Claim Deed from
Dunn Brothers, Inc., and authorized the Chairman to sign Resolution
No. 04-38 and directed staff to record the documents in the Public
Records of S1. Lucie County, Florida.
E. South 251h Street Widening- Midway Road to Edwards Road
Tcmporary Construction Easements- Palm Lake Gardens Owner's
Association Inc., - Tax J.D. No. 24322-80-0001-000/6, Parcel731 -
Resolution No. 04-40- Shadle- Tax J.D. No.2432-411-000-000/2,
Parcel 732 Resolution No. 04-41- Harris- Tax J.D. 2428-323-0003-
000/3 Parcel 734- Resolution No. 04-42- The Board approved
accepting the Temporary Construction Easements, authorized the
Chairman to sign Resolution No. 04-40, 04-41 and 04-42 and directed
staff to record the documents in the Public Records of S1. Lucie
County, Florida.
F. Environmentally Significant Land Program- North Fork of the St.
Lucie River- Rhona S. Fromberg and Joseph L. Pallant- Parcel J.D. #
3409-703-0125-000/4 and 3409-703-0151-000/5- The Board
approved the Contract for Sale and Purchase with the funding source
to be the Recreational Impact Fees; authorized the Chairman to
2
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execute the Contract and directed staff to proceed with the closing and
recording of the documehts in the Public Recörds of St. Lucie County,
Florida.
REGULAR AGENDA
5. COMMUNITY DEVELOPMENT(l-1281)
A. Ordinance No. 04-001- Amending the 81. Lucie County Land
Development Code by creating Section 10.01.10, Administrative
Variances to any required dimensional required of this Code to
accomplish the goals, objectives and policies of the Comprehensive
Plan and this Code. - Consider staff recommendation that the Board
announce the second public hearing on Draft Ordinance 04-001 will be
held on April 6, 2004 at 7:00 p.m. or as soon thereafter as possible.
It was moved by Com. Coward, seconded by Com. Barnes, to approve staff
recommendation and hold the second public hearing on April 6, 2004; and, upon roll call,
motion carried unanimously.
B. Ordinance No. 04-002 amending the St. Lucie County Land
Development Code by amending section 7.10.13 Sewage and Septage
Treatment Facilities in Agricultural Zoning Districts to provide for
municipal annexation of a facility site- Consider staff
recommendation to approve Draft Ordinance No. 04-002 as drafted.
It was moved by Com. Hutchinson, seconded by Com. Coward, to approve Ordinance
No. 04-002; and, upon roll call, motion carried unanimously.
C. Resolution No. 04-005 granting approval to the petition of Jack
Kempton for a major site adjustment to an existing Planned Mixed Use
Development Plan to allow the construction of an additional 4,511
square foot educational facility (Harbor Branch Learning Garden
Montessori School) for a 2.47 acre parcel of land located within the
20.76 acre Harbor Branch Oceanographic Institution- Visitor's Center
located within the PMUD zoning district- Consider staff
recommendation to approve Resolution No. 04-005 approving the
petitioner's request for final PMUD for a 4,511 square foot Montessori
School subject to the limiting conditions contained therein.
Mr. Steve Mohler, project manager addressed the Board on this issue.
Mr. Robert Anderson, resident, addressed the location of this project and provided the
Board with information on the Mint Lakela's which are an endangered species located
near the area.
Staff informed Mr. Anderson that the project would not disturb the Mint.
D. Resolution No. 04-008 approving for a change in zoning from AG-S to
PUD (Joseph Miller) Carlton Country Estates and granting Preliminary
and Final PUD approval for the project to be known as Carlton
Country Estates- Consider staff recommendation to approve Draft
Resolution No. 04-008 which grants rezoning and preliminary and
final site plan approval to a 24 unit single family residential
subdivision on 151 acres subject to the included conditions.
Mr. Joe Miller was present to address any questions.
3
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>...I
It was moved by Com. Bruhn, seconded by Com. Hutchinson, to approve Resolution No.
04-008; and, upon roll call, motion carried unanimously.
E. Petition of Roger Medema for a 12 month extension from the date of
expiration contained within Resolution No. 02-025 Preliminary
Planned Development site Plan Approval for a project known as Palm
Breezes Club- PUD for property located .on the north side of Orange
Avenue/Draft Resolution No. 04-007- Consider staff recommendation
to approve Draft Resolution No. 04-007 for a 12 month extension of
the Palm Breezes Club Planned Development Sire Plan approval.
Mr. Butch Terpening, Culpepper and Terpening, addressed the Board on this issue and
stated he was representing Mr. Medema.
It was moved by Com. Coward, seconded by Com. Barnes, to approve the 12 month
extension; and, upon roll call, motion carried unanimously.
6. COMMUNITY DEVELOPMENT( 1-1487)
Florida Strategic Intermodal system- Consider staff recommendation to authorize staff to
prepare a formal Resolution of objection to the current draft ofthe Florida Strategic
lntermodeal System and that the SIS system be amended to include certain facilities n St.
Lucie County. Staff also recommends the Board formally reserve the right to object
further, should any changes to the SIS be determined by the Board to have a negative
effect on the economic development opportunities of the St. Lucie community.
It was moved by Com. Hutchinson, seconded by Com. Coward, to approve staff
recommendation and also authorize staff to attend the worksession stating their objection
to the facilities being excluded and that they be added back to the SIS System; and, upon
roll call, motion carried unanimously.
BOARD COMMENTS
Com. Hutchinson suggested staff look at a time table for all 15 elected officials in 81.
Lucie county (city ofFt. Pierce, city of Port 81. Lucie, and County Commission) to meet
and review different issues.
There being no further business to be brought before the Board, the meeting was
adjourned.
Chairman
Clerk of Circuit Court
4
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FLORIDA -
BOARD OF COUNTY COMMISSIONERS
ADDITIONS AGENDA
January 27.2004
,
REGULAR AGENDA
ADMINISTRATION
R-A.1
Request for the Board to declare an emergency 'and authorize staff to order
Field Padding for Thomas J. White Stadium. - Consider staff recommendation
to declare an emergency and authorize staff to purchase field padding from
C&H Baseball in the amount of$36,154.00 and approve CAP #04-079.
CONSENT AGENDA
COUNTY ATTORNEY
C-A.1
Proposed Agreement with Treasure Coa~t. Regional Planning Council for
Design Charrette and Town Planning 'Services - North St. Lucie County
Charrette - Consider staff recommendation to approve the proposed Agreement
and authorize the Chairman to sign the Agreement.
COMMUNITY DEVELOPMENT
.
Consider final plat approvals for Eagles Retreat @ Savanna Club - Consider
staff recommendation to approve the final plats for Eagles Retreat @ Savanna
Club, subject to execution of all final subdivision agreements and posting of any
required securities.
C-A.2 .
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the
Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the
proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in.
Any party to the proceedings will be granted the opportunity to cross~xamine any individual testifying during a hearing upon
request Anyone with a disability requiring accommodation to attend this meeting should contact the 51. Lucie County Community
Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty~ight (48) hours prior to the meeting.
~ ...,¡
AGENDA REQUEST ITEM NO. RA 1
ADDITION .-
-
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING []
CONSENT []
SUBMITTED BY (DEPTh Administration
TO: Board of County Commissioners
SUB1ECT: Request for the Board to declare an erne gency and authorize staff to order Field
Padding for Thomas ]. White Stadium.
BACKGROUND: After an inspection of the Field Padding in left and center fields at Thomas ]. White
Stadium it was determined that they had deteriorated and may not provide protection
to ball players. Because of the need to replace these field pads prior to the start of
Spring Training staff requests that the Board waive the bid process and purchase them
from C&H Baseball.
FUNDS A V AILABLE: Loan from contingency fund, which will be paid back with future Stadium revenue.
461-75201-563000-700 Sports Complex
001-9910- 5 99100-800 Contingency
PREVIOUS ACTION: N/ A
RECOMMENDATION: Staff recommends that the Board declare an emergency and authorize staff to purchase
field padding from C&H Baseball in the amount of $36,154.00 and approve CAP
#04-079.
~,APPROVED
[] OTHER:
[] DENIED
Approved 5-0
COMMISSION ACTION:
ou M. Anderson
County Administrator
Review and Approvals
County Attorney: _ Management & Budget: _
Originating Dept: Other:
Finance: (Check for Copy only, if applicable)
Purchasing:
Other:
Effective: 5/96
JAN-23-04 17:02 r~~M-METS TICKET OFFICE
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C&HBASmALL
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(941)727-1533 FSK (941)727.0s88
To:
Tommy Bowes, St. Lucie County
Date:
1-20-04
'7?200621...ß387
772-811\UiQ2 ~""I-a'lq
Meta Spring Triilining Complex
Port St Lucie, FL
From: DanìelJe Huff
Phone:
Fax
Job Name;
Job location:
pages:
Regarding: Field Padding fer Thomas J. White SlOOium
We propose the following: outfield wall padding. They are plywood backæ wall pads for installa1ion on chain
Ink fence. The scope of work MS been defined an previous CX'WI'eSpondenoe line! a walk through WIttI Paul from
the Mels,
There will be approx. 580 ¡¡nIB' feel: of plywood chain Unk fence peddng.
Ma!B/'ÎIls:
525.154.00
Sales Tax on Mateñals: 4 1.&36.81
Installation:
æ.080.OO
$1,920.00
Freight:
PacJdW¡g orders usually take four w..ks for production, Bec2luse of this spec~1 request We ~re trying to 5peed
up the ~uctio" time by postponIng ether stadiums. THIS SCHEDUlE APPUES TO THE PLYWOOD
BACKED PADDING ONLY. We wiU advise on de~very of rail pl!lcfdlng.
Order Received 1121
Order Reœiwd 1/22
Order ReceIved 1123
Order Received 1/26
Materials Delivered By 216
Materials DeIi""'recJ By 2./6
Material$ Delivered By 216
MatertaJs Delivered By 2/1 0
Beyond this date we wm have to recala,¡late the de~very instslation dependlill'1t on materials deriveJy.
You can call me 0/'1 my clll at 941-812-2746 or thé office 800-248-5'92.
THIS PROPOSAL IS SUBJECT TO iHE TERMS AND CONDlllONS LISTED ON THE ATTACHED C & H
BASEBALl PROPOSAL TERMS AND CONDITIONS DATED 01101103.
Thank)IDU~
Daniells H
Ncte; This proposal may be rawn by us if not accepted within 30 days,
DEPARTMENT
Approved Budget
Administration
Comm. Dev-Tourism
Central Services
PW/Env Resources
P&RlParks
P&RlParks
Veteran Services
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FISCAL YEAR 2003-2004
FUNDS APPROVED FROM CONTINGENCY
GENERAL FUND
AMOUNT REMAINING:
$802,772
ITEM
Contingency
Chilled Water System for Thomas J. White Stadium
Treasure Coast Sports Comm (TCSC) Increase
Transcriber/Dual Cassette Reformatter
Chopper/Brush Mower
Fence Repair at Lawnwood F-Ball Stadium
Fence Repair at Pepper Park
Loan for a van. United Veterans will repay.
ACCOUNT #
001-9910-599100-800
G/L Interfund Loan ***
BA04-110
001-1925-564000-100
001-3920-564000-300
001-7210-546300-76021
001-7210-546300-700
001-5310-564000-500
Total used:
Balance Available
Proposed action:
Administration Thomas J. White Stadium Interfund Loan-Field Padding 461-75201-563000-700
*** Interfund Loan for the Thomas J. White Stadium Chiller System
Balance Available After Proposed Action:
AMOUNT
1,000,000
$125,000
$25,000
$2,293
$1,913
$12,000
$12,833
$18,189
$197,228
$802,772
36,154
$766,618
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AGENDA REQUEST
""
ADDmON
-
ITEM NO. 00-
DATE: January 27,2004
REGULAR []
PUBLIC HEARING []
CONSENT [XX]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney
Daniel S. McIntyre
SUBJECT: Proposed Agreement with Treasure Coast Regional Planning Council for Design
Charrette and Town Planning Services - North St. Lucie County Charrette
BACKGROUND:
See attached memorandum
FUNDS AVAILABLE: 102-1510-531000-100 = $35,000.00
001149-1510-531000-100 = $50,000.00 (MPO funds reimbursement)
PREVIOUS ACTION:
RECOMMENDA TION:
Staff recommends that the Board approve the proposed
Agreement and authorize the Chairman to sign the Agreement.
COMMISSION ACTION:
ouglas Anderson
County Administrator
[~, APPROVED [ ] DENIED
[ ] OTHER: Approved 5-0
County Attorney:
~--
1/
Review and Approvals
Management & Budget Purchasing:
Originating Dept.
Public Works Dir:
County Eng.:
Finance: (Check for copy only, if applicable)
Eff. 5/96
'-'
'....I
INTER-OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO:
Board of County Commissioners
FROM:
Daniel S. McIntyre, County Attorney
C.A. NO.:
04-113
DATE:
January 22, 2004
SUBJECT:
Proposed Agreement with Treasure Coast Regional Planning
Council for Design Charrette and Town Planning Services -
North St. Lucie County Charrette
**************************************************************************
BACKGROUND:
Attached to this memorandum is a proposed agreement with the Treasure Coast
Regional Planning Council to provide the County with a Design Charrette and Town
Planning Services for the North County area. The proposed fee is $85,000.00.
Funding is available in Account Numbers 102-1510-531000-100 ($35,000.00) and
001149-1510-531000-100 ($50,000.00 - MPO funds reimbursement).
RECOMMENDA TION/CONCLUSION:
Staff recommends that the Board approve the proposed Agreement and
authorize the Chairman to sign the Agreement.
Daniel S. McIn
County Attorn
DSM/caf
January 15,2004
The Honorable Paula A. Lewis, Chairwoman
St. Lucie Board of County Commissioners
2300 Virginia Avenue
Fort Pierce, Florida 34982
Subject: Proposal to Provide a Design Charrette and Town Planning Services for the
North County Area
Dear Chairwoman Lewis:
Thank you for considering the Treasure Coast Regional Planning Council (TCRPC) to
provide the County with a Design Charrette and Town Planning Services for the North
County Area. We are submitting this proposed agreement setting forth a draft scope of
services together with a proposed fee to perform such services.
If you have any questions or wish to further refine our suggested scope of services, please
contact us at your earliest convenience. However, if this agreement meets with the
County's approval, we will schedule this project to begin February 7, 2004. In that case,
we ask that you sign it in the space provided and return a signed copy to our office.
,-
Michael J. Busha, AICP
Executive Director
""'-
MJB/MC:lg
Attachment
"Bringing Communities Together" · Est. 1976
301 East Ocean Boulevard - Suite 300 - Stuart, Florida 34"4
Phone (772) 221-40'0 _ SC 2"-40'0 - Fax (772) 221-4067 - E-m ail - admin@tcroc.or¡r
~
"-"
Treasure Coast Regional Planning Council Proposed Agreement
For Design Charrette and Town Planning Services
North St. Lucie County Charrette
I. SCOPE AND SCHEDULE
A. TCRPC will assist the County with defining the study area. TCRPC will
create a conceptual master plan for the area during a seven-day charrette
starting Saturday, February 7th, 2004. TCRPC will perform the professional
services described in this agreement by working at facilities in or near the
study area and at our offices in Stuart. We have created a budget based on
performing certain tasks and suggested a work schedule for completing these
tasks as follows:
Week 1: Receive from client a fully detailed base map and relevant plans and
reports (see Attachment A: County to Provide); attend one initial client
meeting to discuss the charrette; commence preliminary logistical planning;
request from the County additional site information, as needed.
Week 1-4: Work with County staff to create a Charrette Steering Committee.
The purpose of the Steering Committee is to make decisions concerning the
Charrette, to publicize the Charrette, and to provide input on the final report.
TCRPC will conduct three meetings with the Charrette Steering Committee in
the weeks prior to the Charrette and one meeting after the Charrette.
Week 4: Conduct a series of 20-minute interviews with County staff and
representatives, business and property owners, elected officials and
representatives of institutions that will be involved/affected in the study area.
Review supplemental project information; finalize charrette logistics.
Week 4: Saturday, February 7th 2004: Arrive with an 8 to 10 person design
team. Make a kick-off presentation to County staff, elected officials and
citizens; conduct a design workshop in an appropriate format to reveal design
issues and generate design ideas (the ratio of consultants to workshop
participants at table sessions shall be no greater than 1: I 0, with one roaming
designer and County staff providing assistance upon request).
Sunday February 8th through Friday, February 13t\ 2004: Create, refine,
and illustrate an overall master plan for the study area as well as a conceptual
plan for each project within the study area, with one or more explanatory
sketches and diagrams, as appropriate.
Friday, February 13th 2004 - 7:00pm: Presentation of work in progress to
County staff, elected officials and residents & finalize charrette activities.
* At all presentations, the County shall provide an appropriate auditorium with the
required audio (sound) equipment.
~
....,
II. FINAL WORK PRODUCTS
A. Deliverables: TCRPC shall provide the County with the following
deliverables as final work products:
1. Conceptual master plan (1) for the study area, rendered in color at an
appropriate scale and suitable for publication.
2. Perspective sketches or diagrams (as many as needed) illustrating
significant plan features or explaining design ideas consistent with the
respective plan. Each sketch or diagram will be rendered in color or black
and white, at an appropriate size, and suitable for publication.
3. Street Sections: (as many as needed) illustrating in diagrammatic form the
relationships among the various elements within, and adjacent to the right
of way. Each section will be rendered in color or black and white, at an
appropriate size, and suitable for publication.
4. Project Report (booklet) containing items 1 through 3, with descriptive
text and a project summary. It will also suggest conceptual design ideas
consistent with traditional urban form as well as all recommendations
suggested by our staff. The report shall be in color and suitable for
publication and reproduction.
B. Format of Deliverables: TCRPC shall provide the City with final work
products in the following format:
1. TCRPC shall print written documents (1 copy only) on paper, as
appropriate, and shall also provide digital copy of such documents in an
appropriate format (pdt)
2. TCRPC shall provide graphic documents, including drawings, diagrams,
maps, perspective renderings, or other comparable materials (1 copy only)
on paper, as appropriate, and in a digital format suitable for reproduction
(pdf and jpeg)
3. TCRPC shall provide the County with a digital copy of all the PowerPoint
presentations used for this project.
4. The County may request additional copies of deliverables upon payment
to TCRPC of the actual reproduction cost.
III. FEES AND REIMBURSABLE EXPENSES
A. Fees: Professional services described in this proposal will be performed for a
fixed fee in the amount of $85,000.00. This includes travel, out of pocket
expenses (printing and reproduction costs) film processing, mail, couriers, and
other costs related to the professional services we are providing. It does not
include refreshments provided to the general public during the Saturday public
event, nor does it include any rental expense for public space (for the occasion
when the public is gathered), should that be necessary.
'-'
...."
B. Payment Schedule: The County shall pay the fees to TCRPC according to the
following schedule:
$21,250.00 Twenty five percent (25%) of the professional fees'
prior to the charrette.
$21,250.00 Twenty five percent (25%) of the professional fees at the end
of the seven-day charrette.
$42,500.00 Fifty percent (50%) the remaining balance, upon delivery of
the final presentationlbooklet.
Approved and accepted on this
day of
,2004
By:..........
Michael J. Busha, AICP
As its Executive Director
By: .......................................
Paula A. Lewis
Chairwoman, St. Lucie County
'--'
"""'"
NORTH ST. LUCIE COUNTY CHARRETTE
ATTACHMENT A
COUNTY TO PROVIDE
· BASE MAPS: AutoCAD file or hard copy to scale showing RO.W.'s, lot lines,
building footprints & street names
Scale: Information needs to be provided in digital form (AutoCad or GIS compatible with
ArcView)
· BASE INFORMATION regarding engineering, drainage, and/or regulatory
constraints on the site (if any). .
· TRAFFIC COUNTS for the corridor and main intersecting roads
· EXISTING CODES, regulating plans or other adopted zoning requirements.
· AERIAL PHOTOGRAPHS/ READY MAPS of the area. Preferably both the
originals (ready maps) and in digital format (as Tiffs or Jpeg's).
GENERAL
· List of property & business owners, community leaders. Elected officials, CRA board
members and residents to be interviewed prior to the charrette. List should include a
name and contact number. Interviews will be scheduled by TCRPC, to be conducted
at the County, and shall be held on January 29th and January 30th, 2004
· CHARRETTE AND DESIGN TEAM WORK AREA: County shall provide public
charrette area for the Saturday workshop and presentation of work in progress the
following Friday. County shall also provide adequate space for the design team.
Charrette design activities will take place in a public facility within the study area,
where the doors remain open to the public between 9:00 am and midnight. The
charrette team needs 24 hour access to the work space.
· PUBLIC NOTICE: The County will be responsible for all necessary public notices.
TCRPC can provide assistance with the design of flyers, door hangers and press
releases.
'-"
....",
. FOOD: The County will be responsible for breakfast and lunch for charrette
attendants during the public workshop, as well as refreshments provided during the
presentation of work in progress.
TEAM LOGISTICS: Lodging, food & travel for the design team, all provided by
TCRPC.
..~
y
~
, ....,
ADDIl10N
~- -
Agenda Request
Item Number:
Meeting Date:
I lOI>-{
Consent
Regular
Public Hearing
Leg. [ ]
[ x ]
[ ]
[ ]
Quasi-JD [
To: Board of County Commissioners
Submitted By: Community Development
SUBJECT: Consider final plat approvals for Eagles Retreat
BACKGROUND: Attached are copies of the final plats for Eagles Retreat @ Savanna Club. The
area encompassing Eagles Retreat @ Savanna Club includes 216 lots. County
staff has reviewed these plats for consistency with applicable County Codes and
Standards and determined it to be compliant with them.
FUNDS AVAILABLE: NIA
PREVIOUS ACTION: NIA
RECOMMENDATION: Staff recommends approval of the final plats for Eagles Retreat @ Savanna Club,
subject to execution of all final subdivision agreements and posting of any required
securities.
COMMISSION ACTION: CURRENCE:
~ APPROVED
c:J OTHER
D DENIED
Approved 5-0
Douglas M. Anderson
County Administrator
Coordination/ Signatures
Mgt. & Budget:
Other:
Purchasing:
Other:
County Attorney
Originating Dept.:
Finance:
(agend769a)
~
...",
~ c-\~ I Z Q://
Commission Review: ~r'y 3, 2004
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
TO: County Commission
FROM: Community Development Director
DATE: January 23,2004
SUBJECT: Eagles Retreat @ Savanna Club - Final Plats
Attached are copies of the final plats for Eagles Retreat @ Savanna Club. The area encompassing
Eagles Retreat @ Savanna Club includes 216 lots. County staff has reviewed these plats for
consistency with applicable County Codes and Standards and determined it to be compliant with
them.
Staff recommends approval of the final plats for Eagles Retreat @ Savanna Club, subject to
execution of all final subdivision agreements and posting of any required securities.
SUBMITTED:
DJM
SA VCLB_EAGLESRETREA T _PLA T1 (H)
cc: County Administrator
County Attorney
Public Works Director
Utilities Director
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AGENDA REQUEST
ITEM NO. ;;( ð
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney
Daniel S. McIntyre
County Attorney
SUBJECT:
Resolution No. 04-44 - Congratulating the United States Naval Amphibious Training Base - Ft. Pierce
(USNATB) on the 60th Anniversary of its Founding in St. Lucie County, Florida.
BACKGROUND:
Mr. Jon Ward, Executive Director ofthe St. Lucie County Cultural Affairs Council has requested that this Board
congratulate the United States Naval Amphibious Training Base - Ft. Pierce (USNA TB) on the 60th Anniversary
of its Founding in St. Lucie County, Florida. The attached Resolution No. 04-44 has been drafted for that purpose.
FUNDS AVAIL.:
PREVIOUS ACTION:
RECOMMENDATION:
Staff recommends that the Board adopt the attached Resolution No. 04-44 as drafted.
COMMISSION ACTION:
CONCU
E:
[]C APPROVED [] DENIED
[ r OTHER: Approved 5-0
o las Anderson
County Administrator
Review and Approvals
County Attorney:
Jìy/
Management & Budget
Purchasing
Originating Dept.
Other:
Other:
Finance: (Check for Copy only, if applicable)___
Eff. 5/96
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RESOLUTION NO. 04-44
A RESOLUTION CONGRATULATING THE
UNITED STATES NAVAL AMPHIBIOUS
TRAINING BASE - FT. PIERCE (USNATB)
ON THE 60~ ANNIVERSARY OF ITS
FOUNDING IN ST. LUCIE COUNTY,
FLORIDA
WHEREAS, the Board of County Commissioners of St. Lucie
County, Florida, has made the following determinations:
1. The United States Naval Amphibious Training Base - Ft.
Pierce (USNATB) was commissioned January 26, 1943 to serve as an
"Invasion Cradle", training a mixed force composed of elements from
the Army, Navy, Marines and Coast Guard in the (then) new art of
specialized amphibious warfare.
2. The beaches of St. Lucie County duplicated heavy surf
conditions expected during the invasions of Fortress Europe and the
Pacific Theatre.
3. Over 140,000 men trained under the base's only C.O., Navy
Captain Clarence Gulbranson, whose motto for his unique mission was
"One Force, One Fight, One Foe".
4. USNATB - Ft. Pierce featured training for the soon to be
famed Scouts and Raiders, Naval Combat Demolition Units (NCDU),
Underwater Demolition (UDT) teams, Beach Battalions, Attack Boat
and DUKW crews and Construction Battalions ("Sea Bees") .
5. Much experimental demolition work was done here by the
Joint Army Navy Experimental Testing Board (JANET), Army Ordinance,
Engineers and Chemical Warfare units and Navy Demolition Research
Uni t (NDRU).
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6. Initially envisioned as a temporary base to be used for
only five months, the value of the amphibious mission was soon
realized and the base produced combat units vital to the war effort
until being decommissioned after war's end on February 2, 1946.
7. Alumni of the Ft. Pierce base saw action in the Normandy,
Sicily, Italy, North Africa, Saipan, New Guinea and Phillipine
invasions.
The Navy SEAL museum, on North Hutchinson Island,
celebrates the memory of USNATB - Ft. Pierce.
8. This Board believes the Florida World War Two Memorial
should be constructed to recognize the contribution of St.
Lucie County to the war effort.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of St. Lucie County, Florida.
1. This Board does hereby congratulate the United States
Naval Amphibious Training Base - Ft. Pierce (USNATB) on the 60th
Anniversary of its Founding in St. Lucie County, Florida.
2. This Board thanks the Navy SEAL Museum, on North
Hutchinson Island, for celebrating the memory of USNATB-Ft. Pierce.
PASSED AND DULY ADOPTED this 27th day of January, 2004.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK
CHAIRMAN
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
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AGENDA REQUEST
ITEM NO. 6
DATE: January 27,2004
REGULAR [XX]
PUBLIC HEARING []
CONSENT []
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT):
County Attorney
Daniel S. McIntyre
SUBJECT: Interlocal Agreement - Utility Bulk Sale
BACKGROUND:
See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDA TION: Staff recommends that the Board not approve the redraft of the
Interlocal Agreement approved by the City on January 20, 2004. In view of the issues
outlined above, staff requests that the Board provide direction as to those issues if the Board
desires to continue negotiations with the City and FPUA.
COMMISSION ACTION:
ouglas Anderson
County Administrator
[XI APPROVED [ ] DENIED
Approved 3-2 [] OTHER:
(Comm. Lewis No - Comm. Hutchinson No)
To reject the agreement sent to the Board by the City of Fort Pierce and to
accept and move forward with the draft agreement prepared by the County
Attorney. Staffis directed to forward the draft agreement to the City of Fort
Pierce Commission by sending to each Commissioner and the Mayor I
separately. þ/ ~evlew and Approva s
County Attorney: Management & Budget
Purchasing:
Originating Dept.
Public Works Dir:
County Eng.:
Finance: (Check for copy only, if applicable)
Eff. 5/96
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INTER-OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO:
Board of County Commissioners
FROM:
Daniel S. McIntyre, County Attorney
C.A. NO.:
04-112
DATE:
January 22, 2004
SUBJECT:
Interlocal Agreement - Utility Bulk Sale
**************************************************************************
BACKGROUND:
On November 24, 2003, the Board met with the Fort Pierce City
Commissioners (City) and the governing board of the Fort Pierce Utilities Authority
(FPUA). At that meeting, the Board directed County staff to develop a form of
inter/ocal agreement as an alternative to the draft agreement presented by the
City. On December 9, 2003, the Board voted 4-0 to send the form of an Interlocal
Agreement and map to the City and FPUA. At Board direction, references to the
City's annexation policy were removed from the agreement. Subsequent to the
December 9 Board meeting, County staff met with FPUA staff and negotiated
revisions to the Bulk Service Agreement, the Interlocal Agreement and the service
area maps. The Board also received a letter dated December 22, 2003 from Mayor
Enns enclosing a revised interlocal agreement. Prior to the January 13 Board
meeting, the County Attorney met with the FPUA Attorney and Assistant City
Attorney. The revised agreements and map negotiated with FPUA staff were
agendaed for Board consideration on the Board's January 13, 2004 agenda. The
Board voted 4-0 to approve the agreements and map. The Board further directed
County staff to initiate discussions with the City to attempt to resolve annexation
disputes through a joint planning agreement.
The agreements and map approved by the Board on January 13 were to be
considered by the FPUA and the City at their January 20, 2004 meetings. At the
January 20 FPUA meeting, the FPUA Board tabled consideration of the agreements
and map at the request of the City. At the January 20 City Commission meeting, it
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does not appear that the agreements and map approved by the Board on January 13
were ever formally presented to the City. Instead, it appears that the Assistant
City Attorney drafted the Interlocal Agreement to incorporate the conditions
outlined in a letter dated January 16, 2004 to the County Attorney. The City
Commission approved the redrafted Interlocal Agreement by a vote of 4-1 on
January 20. A copy of the redrafted Interlocal Agreement is attached to this
memorandum.
DISCUSSION:
The main difference between the Interlocal Agreement approved by the
Board on January 13 and the Agreement approved by the City on January 20 are
summarized as mandatory "conditions" in the Assistant City Attorney's January 16
letter as follows:
1. All pending objections of the County to any City annexation, except
the County's airport properties, will need to be withdrawn.
2. The annexation of the County-owned airport properties will remain
unresolved and unaffected by this agreement pending further discussion. In the
meantime, the property will continue to be served under the current agreement
with FPUA.
3. The County will agree not to object to any future annexation by the
City within our service area except on the grounds of contiguity.
4. There will be no language drafted into the Interlocal Agreement
requiring the County to either agree to the City's annexation policy or encourage it.
Rather, there will be simple terms expressing and acknowledgment of the policy
from a planning standpoint as it will be applied in the City/FPUA service area only.
5. Fort Pierce and FPUA will be given the right to serve the Indian River
Estates area with retail service subject to the deferred annexation approved by
the City Commission by its previous action.
6. The service area map submitted by the County will be amended as to
the Airport properties and Indian River Estates. The area in the vicinity of Belcher
Canal and Johnston Road will also have to be restored to the FPUA area. The
remainder of the map is otherwise agreeable to the City subject to the above.
7. There was no Bulk Utility Agreement included in the Interlocal.
Instead, the parties were left to negotiate an Agreement at a later date.
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In reviewing the City's draft Agreement, County staff would like to focus on
the following issues:
1. Waiver of right to object to future annexations except on the
grounds of contiguity. From a legal perspective, I do not believe that the Board
can, by agreement, waive the right of future boards to contest future annexations
on grounds that are specifically set out in state law. In addition, as a general rule,
the Board may not contract away its police powers. A better method of dealing
with future annexation issues/disputes might be in the form of a joint planning
agreement as contemplated in Section 163.3171, Florida Statutes (2003). Aside
from the legal issue, the Board should determine whether it is good policy to
unconditionally waive objections in the absence of specific fact situations. I do
believe that the Board could withdraw its objections to the City's pending
annexations.
2. Airport Annexation. Curiously, the City's draft leaves the airport
annexation issue "unresolved and unaffected" by the draft agreement even though
the City requests concessions from the County on pending and future annexations as
well as service to Indian River Estates. If the Board decides to make any
concessions to the City, staff suggests that the agreement should provide for
termination of the airport annexation agreement including the new airport industrial
park and withdrawal of any annexation proceedings to annex the Airport property.
3. Indian River Estates. The City proposes that FPUA could serve
Indian River Estates with retail water service subject to a deferred annexation
policy (i.e. 15 years) as approved by the City. It is unclear from the City's draft
whether the FPUA would be obligated to contribute $3,000,000.00 to the project
as previously discussed. If the Board desires to further discuss possible FPUA
service to Indian River Estates, the issue of FPUA contribution should be clarified.
As the Board is aware, County staff previously mailed out a letter requesting
the residents of Indian River Estates indicate whether they preferred bulk water
service from Port St. Lucie without annexation or retail water service from FPUA
with a substantial FPUA dollar contribution and with a requirement that the
properties annex into the City in 15 years. As indicated in a memorandum from the
County's MSBU Coordinator dated November 25, 2002, a majority of the Indian
River Estates residents who responded to the County survey favored the FPUA
option. The Board, however, ultimately decided to proceed with the City of Port St.
Lucie because of concerns including whether FPUA's prices were firm.
Subsequently, the City of Port St. Lucie has decided to terminate the Bulk
Service Agreement with the County that the County was going to use to provide
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bulk water to Indian River Estates. In view of the City of Port St. Lucie's action,
the Board's options with regard to Indian River Estates appear to be:
1. Agree to retail service by FPUA, as demanded by the City of Fort
Pierce with deferred annexation
2. Attempt to negotiate a new agreement with Port St. Lucie
3. Attempt to negotiate a bulk service agreement with FPUA (this would
require the consent of the City of Fort Pierce)
4. Attempt to locate another source of potable water (other than Port
St. Lucie or FPUA)
5. Defer the project.
In view of the changes in the circumstances surrounding the project, it
seems appropriate for the Board and staff to reexamine the project. If the Board
decides to reexamine the project, the Board may want to examine the original
ballot results to see if those results are still valid.
RECOMMENDA TION/CONCLUSION:
For the reasons set out above, staff recommends that the Board not
approve the redraft of the Interlocal Agreement approved by the City on January
20, 2004. In view of the issues outlined above, staff requests that the Board
provide direction as to those issues if the Board desires to continue negotiations
with the City and FPUA.
Respectfully submitted,
Daniel S. McInt)::
County Attorn
DSM/caf
Attachment
.1~21-20~4 3:59P~
FROM CITY ATTY/CITY MGR 407 466 5492
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FAX TRANSMlTIAL COVER SHEET
CITY OF FORT PIERCE, FLORIDA
CITY A TIORNEY'S OFFICE
CITY HALL
P.O. BOX 1480
FORT PŒRCE, FL 34954
(772) 460-2200 En. 321
Fax:(772) 466-5492
DATE:
January 21,2004
DELIVER TO:
Daniel S. Mcintyre, Esquire, St. Lucie County Attorney
(772) 462-1440
R.N. Koblegard, m. Esquire
(772) 468-8461
Bud Boudreax, Director, FPUA
c/o RN. Koblegard, m, Esquire
SENT BY:
Robert V. Schwerer, Esquire. Assistant City Attorney
TOTAL NO. OF PAGES
(including cover sheet) -L-
RE: Bulk Service Area InterloeaJ Agreement
SPECIAL INSTRUCTIONS:
The infonnatioD contained in this facsimile message is attorney privileged and confidential
information intended only for the use or the individual or entity named above. If the reader
of this message is not the intended recipien~ you are hereby notified that any dissemination,
distribution or copy of this communication is strictly prohibited. If you have received this
communication in elTor, please immediately notify us by telephone (iflong distance, please caD
coDect) and return the original message to us at the above address.
If you do not receive all pages of this fax clearly, please call (772) 460-2200 extension 321 and ask
for Elisa.
¡-~1-2004 4:00PM
FROM CITY ATTY/CITY MGR 407 466 5492
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OFFICE OF THE CITY ATTORNEY
CITY HALL, 100 NORTH U.S. 1
P.O. BOX 1480
FORT PIERCE, FLORIDA 34954-1480
TEL. (772) 460-2200
FAX (772) 466.5492
WIAf\N .cityoffortpierce.com
January 21, 2004
LI1IGATION PRIVILEGED COMMUNICATION
VIA FAX & REGULAR MAIL
Daniel S. McIntyre) Esquire
St. Lucie County Attorney'
2300 Vuginia Avenue
Administrative Annex
Fort Pierce. FL 34982
RE: mterlocal AgreeD!ent - Bulk Service ~ent
Dear Dan:
I am enclosing the Interloca1 Agreement that was approved by the City Commission at its
reguaJr meeting held January 20) 2004. Approval of the agreement was made subject to the
following:
1. That the service area map submitted by the County will be amended as to the Airport
properties and Indian River Estates consistent with the provisions of this agreement
and the area in the vicinity ofBe1cher Canal and Johnson Road will be restored to the
FPUA retail service area.
2. That the new Bulk Service Agreement between the County and FPUA will be revised
to be consistent with this agreement. and that the final terms and conditions of the
service agreement will also need to be approved by the City Commission.
3. The revised Bulk Service Agreement shall also be approved by the FPUA.
We are receiving a revised service area map ftom the FPUA and will1òrward that to you
under separate cover.
1-'-21-2004 4:00Ptv1
FROM CITY ATTY/CITY MGR 407 466 5492
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Daniel S. McIntyre, Esquire
January, 21, 2004
Page 2 '
Please let me know itany of this needs,further clarification.
Robert v. Sch
Assistant City Attorney
RVSlem1
, Attachment
co: Mayor and Commissioners
Dennis W. Beach, City Manager
'Bud Boudrea~ Director, FPUA
R N, Koblegard, m. Esquire
P.3
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1-2l-2004'4:01PM
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FROM CITY ATTY/CITY MGR 407 466 5492
P.4
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1-21-2004 4:02PM
FROM CITY ATTY/CITY MGR 407 466 5492
P.1
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INTERLOCAL AGREEMENT
, THIS AGREEMENT made and entered into this _ day of .
2003, by and between the CI1Y OF FO~T PIERCE, a municipa1 corporation, (hereinafter referred
to as "CITY"), FORT PIERCE UTll.ITIES AUTHORI1Y, a Special District organized under the
Charter of the City of Fort Pierce (hereinafter melTed to as "FPUA"), and ST. LUCIE COUNTY,
a political subdivision of the State, of Florida (hereinafter referred to as «COUNTY").
WITNESS ETH:
WHEREAS" the CITY and COUNTY are currently adverse parties in St Lucie Countv v.
City olPort Pierce. Case No.: 02-CA-00039O(PC), in the Circuit Court of the Nmeteenth Judicial
Circuit in and Fort St. Lucie County, and City of Fort Pierce v. St~ Lucie County. Case No.: 03-CA~
000483(OC), in the Circuit Court ofthe Nineteenth Judicial Circuit in and for St. Lucie County; and
WHEREAS. all parties hereto are likewise parties to City of Fort Pierce and Fort Pierce
Uti/itie~ Authority v. :St. Lucie County and Port St. Lucie, Case No.: 03-CA..ooo530(OC). in the
Circuit Court of the Nineteenth Judicial Circuit in and for St. Lucie County; and
WHEREAS, there exists numerous disputes between the CITY and COUNTY over the
CITY's annexation policies wherein the CITY imposes a requirement that property owners agree to
annexation when property becomes contiguous, as a condition for receipt of potable water and
wastewater services 1Ì'om the FPUA; and
WHEREAS, the COUNTY is desirous of entering into an agreement with the CITY and
FPUA for potable water and wastewater services in certain geographical areas under a bulk sale
agreement where the CITY's annexation policy will not be imposed;· and
- WHEREAS. there exists a dispute between the CITY and FPUA on the one hand, and the
COUNTY on the other, over whether FPUA is the sole provider of potable water and wastewater
services in certain geographical areas and whether provision of service by the COUNTY in any of
these geographical areas violates the COUNTY's Comprehensive Plan, any element thereof, the
COUNTY's potable water/wastewater master plan, County Resolution 91-106, and other
implementing written documents; and
WHEREAS, the parties are desirous of eliminating disputes over their cUlTent and future
utility Service areas and boundaries as to which they respectively provide or will provide potable
water and wastewater services; 8Q.d
WHEREAS. the parties jointly recognize declared public policy of this sUite, as expressed
by Fla. Stat. § 164.1 02, that conflicts between governmental entities be resolved to the greatest ex:tent
possible without litigation wherein it is in the public's best interest that expense and uncertainty of
such litigation be avoided and where important public policies involving annexation, future revenues
and provisi<?n of potable wastewater and wastewater services are better served by what follows; and
1
1-21-2004 4:03PM
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FROM CITY ATTY/CITY MGR 407 466 5492
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'. WHEREAS, it is the purpose and intent of this Agreement to resolve most, but not all of the
current disputes between the parti~ and to further provide a framework within which such disputes
and concerns as aforesaid may be discussed and potentially resolved as herein provided for; and
WHEREAS, the parties intend to each be bound by the terms and provisions hereof and
further recognize thåt this Agreement sets forth specific legal rights and remedies with respect to the
subject matter herein contained.
NOW THEREFORE, ·it is agreed by and between the parties hereto as follows:
1; COUNTY shaIl not provide potable water or wastewater utility service within the
boundaries of the area designated on Exhibit 1 as attached hereto, such area known
hereinafter as '" Area A», without the prior written consent of CITY and FPUA, which
consent may be withheld at the sole discretion of CITY and FPUA, and wherein
FPUA will otherwise provide such services in a manner consistent with the CITY's
annexation policies. The COUNTY further agrees to adopt appropriate policies
acknowledging that the water and wastewater services being provided in such area
are recognized as being consistent with the COUNTY's Comprehensive Plan, Utility
Master Plan. Additionally, all pending objections of the COUNTY, whether currently
in litigation or conflict. resolution, to any CITY annexation located within "Area A",
except the proposed, annexation of the COUNTY' s "Airport Property" as further
provided h~ 'Will be withdrawn, and the COUNTY agrees it will not object to any
future annexation by the CITY within" Area An except on the grounds of contiguity.
2. The FPUA shall not provide potable water and wastewater utility services within the
boundaries of that certain area designated on Exhibit 2 as attached hereto, such area
known hereinafter as «Area B". except as to customers cunently being serviced by
FPUA, and as listed and identified in Exhibit 3, without the prior written consent of
the COUNTY, wlùch consent may be withheld at COUNTY" s sole discretion.
3. FPUA may provide the COUNTY 'With bulk potable water. wastewater. and
reclaimed water'service within Area "B", upon the consent and agreement of CITY
and FPUA. When provided, FPUA sb.a1l provide such bulk services to the COUNTY
without the reqUirement of annexation into the CITY as a condition to such service.
4. It is expresllly intended that nothing in this Agreement be construed as creating or
evidencing an obligation on the part of any of the parties to unconditionally provide
potable water or wastewater services in Area "A "or Area "B". That is. FPUA may
not be compelled by any party, person or entity to provide service within Area A.
COUNTY may not be compelled by any party, person or entity to provide service
within Area B.
. 5. COUNTY agrees, for itself; that the Bulk Rate Utility Interlocal Agreement entered
. into by .the City of Port St. Lucie and COUNTY, as approved by the County
CommiSsion on or about November 4, 2002, and as may be subsequently modified or
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1 -21-200'4 4: 03P' ,
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FROM CITY ATTY/CITY MGR 407 466 5492
P.3
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amended, shall not apply to any potable water or wastewater service within Area U A"
which is reserved by this Agreement to CITY and FPUA.
6. ' The parties agree, that no development order shall be issued. nor any construction
commence, after this Agreement is approved by each of the parties and it becomes
effective accordilig to the terms he:reofwmch may be inconsistent with the terms and
provisions above which, among other things, establish service Area "A" to CITY and
FPUA, and servicie Area "B" to COUNTY.
7. The parties agree that the CITY and FPUA shaIl have the right to serve the "Indian
River Estates" area. as shown in the attached Exhibit 4, with retail service subject to
a defeITed annention policy as approved and ratified by previous action of the CITY.
The Parties further agree that Exhibit 4 shows the County-owned airport properties
as "'Unresolved". The CITY agrees not to proceed with such area generally known
as the "Airport Property" pending continued discussions with the COUNTY and the
completion ofall conflict resolution alternatives. While such discussions are ongoing,
the "Airport Property" will continue to be served under the current agreement with
the FPUA, and no party shall be deemed to have waived any right or entitlement with
respect to such area by entering into this Agreement.
8. The parties understand and represent that the terms of this agreement either ate, or
should be consistent with requirements of their respective comprehensive plans and
CUlTent 'potable water/wastewater master plans. Each will provide to the other written
continnation of consistency, in form and substance acceptable to the others, and
approved by the governing body. In the event there is material inconsistency between
the terms of this Agreement and either or both of any party's Comprehensive Plan and
potable water/wastewater Master Plan. such inconsistency shall be promptly reviewed
and addressed within the next one hundred eighty (180) days in the manner provided
for by law, based upon considerations of the public health, safety and general we1fare,
and such other factors as are properly considered in the course of normal review.
Such review is not to be construed as "contract planning" as prohibited by law
inasmuch as no party hereto commits itself in advance to eliminate any such
inconsistency based solely upon this Agreement.
, 9. In the event hereafter any party considers an amendment of its Comprehensive Plan
or potable water/wastewater Master Plan which could reasonably be interpreted or
understood as inconsistent with any term. of this Agreement, such party shall give
immediate written notice 'of the considered provision to the other parties as early in
the process of propOsed adoption as possible.
1 O. Upon execution of this Agreement by all governing bodies. through resolution, and
when it further ,becomes effective as provided in Paragraph 7 above, it shall be
subIIÙtted for approval by the Court, as incorporated in joint motions for approval.
3
1~21-2Øt'!l4 4:04pu
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FROM CITY ATTY/CITY MGR 407 466 5492
P.4
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and shall be binding upon the parties as to any subject matters covered by this
Agreement which may be embodied within issues in each of the pending cases named
aboVe. nurDbered 02:.cA-00039O(PC). 03-CA..000483(0C). and 03-cA-OOOS30(OC).
To the extent this Agreement may constitute a fuI1 and final settlement of aD issues
pending in any sUch case, the parties shall agree to a stipulated final judgment. and
such cases will then be dismissed. Such dismissal shall be with prejudice except that
it shall be without prejudice to 'any matter. cau~ or issue not otherwise governed by
this Agreement. and shall further be without prqudice to revival to any proceedings
otherwise dismissed in the event this Agreement or any part thereof is invalidated
hereafter through final judgment by a Coun of competent jurisdiction in any
. proc-'ing brought by a person or entity who is not a party to this Agreement.
Should any such actions accordingly be re-tUed after dismissal. it is agreed that no
party will seek to bar such filing by raising a limitations defense pursuant to Fla. Stat.
§95.11, or defense of collateral estoppel. or other defense based upon a passage of
time, nor shall any subsequent voluntaty dismissal by any party thereafter be deemed
an adjudication on the merits for purposes ofFla.RCiv.P. Rule 1.420(a) by virtue of
the original disniissaI pursuant to this Agreement.
11." Should any part of this Agreement be found and decJared by a Court of competent
jurisdiction to be invalid for any reason. such invalid portion shalI be severed from this
Agreement and the remainder of the Agreement not otherwise declared expressly
invalid shall remain. in full force and effect.
12. This Settlement Agreemeut may be executed in counterparts and shall become
effective as hereiÌ1 provided for. It shall be binding on the parties. their successors.
assigns. agents. employees and servants.
13.' . Nothing in this Settlement Agreement shall be deemed to effect the rights of any
person not a party to this Settletnent Agreement. Such agreement is not intended to
benefit any third party who is not a signatory to this settlement agreement~ with the
exception of the general intent of this Agreement to benefit the public interest of the
citizens of the parties.
14. Each party to this Settlement Agreement shaD bear its own costs. including attorneys
fees, incurred in connection with the legal proceedings resolved by this Settlement
Agreement.
15. All parties to this Settlement Agreement are deemed to have participated in its
drafting. In t1)e event of any ambiguity in the terms of the Settlement Agreement, the
parties a.gree that such ambiguity shall be construed without regard to which of the
parties drafted the provision in question.
4
¡ -·21 -2004 4.: 05pl4
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FROM CITY ATTY/CITY MGR 407 4.66 54.92
P.5
...,.¡
16. This is the entire Settlement Agreement between the parties and no verbal or written
assurance or promises are effective or binding unless included in this Agreement.
17. Each party furtQer agrees and consents that in the event of a breach or threatened
breach of the provisions of this Agreement by any party. in addition to any other
rights and Iœ1ed.i~s' avaiJable to any party under tbis Agreement or otherwise) any
party shall be entitled to an injunction to be issued by a court of competent
jurisdiction, r~cting or pro1u'biting the other party ftom committing or continuing
any violation of this Agreement, and upon a proper showins as to the breach Or
, threatened breach, irreparable harm. damage. or injury shall be presumed. The parties
further agree that if either party avaiJs itself of the procedure set forth in Florida
Statute 164.1041 (2) (as such statute exists or is hereafter amended), and a finding is
made that an immediate danger to health, safety. or welfare of the public requires
immediate legal action, or that signifieant legal rights will be compromised if a court
proceeding does not take place immediately, the other party shall not challenge or
othCIWÌ$e object to the factual finding by the governing body of the other party except
as to any procedural error or defec:t.
18.' AIl notices required or permitted to be given under the terms and provisions of this
Agreement by either party to the other shall be in writing and shall be sent by
registered or certified mail. return receipt requested, to the parties as follows:
As to the CITY;
With a copy to:
Fort Pierce City Manager
Fon Pierce City Hall
100 North U.S. 1
Post Office Box 1480
Fort Pierce, F19rida 34954-1480
Fort Pierce City Attorney
Fort Pierce City Hall
100 North U.S. 1
Post Office Box 1480
Fort Pierce, Florida 34954-1480
As to the FPUA.:
WIth a copy to:
Fort Pierce Utilities· Authority Director
206 South (}1 Street
Fort Pierce, Florida 34950
As to the COUNtY~
Fort Pierce Utilities Authority Attorney
401-A South Indian River Drive
Fort Pierce. Florida 34950
With a copy to:
St. Lucie County Administrator
2300 VU'ginia Avenue
Acùninistrative Annex
. Fort Pierce. Florida 34982
St. Lucie County Attorney
2300 V1fginia Avenue
Administrative Annex
Fort Pierce, Florida 34982
5
1 --21 -2004 4: 05P~A
~
FROM CITY ATTY/CITY MGR 407 466 5492
P.6
...,
or to such other address as may hereafter be provided by the parties in writing. Notices
by registered or certified mail shall be deemed received on the delivery date indicated by
. the U.S. Postal Service on the return receipt.
19. This Agreement shall not be changed, modified or amended in any respect except by
written instrument signed by the parties hereto.
IN WITNESS WHEREOF. the parties have executed this Settlement Agreement. (Signature
page attached).
ATTEST:
ST. LUCIE COUNTY,
Clerk
BY:
Chairman, County Commission
Approved as to Form and Correctness
Dated:
County Attorney
ATTEST:
CITY OF FORT PIERCE, FLORIDA,
Clerk
BY:
Mayor
Approved as to Form and Correctness
Dated:
Assistant City Attorney
FORT PIERCE U1UITIES AUTHORITY,
BY:
Director
Approved as to Form and COlTeCtness
Dated:
Utilities Authority A~omey
6
'-'¿2-2Ø04 11: 4' . 4
~
FROM CITY ATTY/CITY MGR 407 466 5492
P.1
...."
FAX TRANSMlTfAL COVER SHEET
CITY OF FORT PIERCE, FLORIDA
CITY A1TORNEY'S OFFICE
CITY BALL
P.O. BOX 1480
FORT PIERCE, FL 34954
(772) 460-2200 EIt. 321
Fax:(772) 466-5492
DATE: /- 2. Z~O L{
DELlVERTQ: 'D~ S. me f)n~ oJ £.5(.
FAX NO.:
SENT BY:
Robert V. Schwerert Esquire. Assistant City Attorney
TOTAL NO. OF PAGES
(including cover sheet)
RE:
. SPECIAL INSTRUCTIONS:
The information cootained in this facsimile ...essage is attorney privileged and confidential
ioformåtioo intended only for the use of the indiridual or entity named above. H the reader
of this message is not the intended recipient, you are hereby notified that any dissemination,
distribution or copy of tbis communication is strictly prohibited. If yoo have received this
commuoication in error, please immediately oodfy us by telephooe (irloDg distance, please eaII
coDed) and return tbe original message to us at the above address.
If you do not receive all pages of this fax; clearly, please call (772) 460-2200 extension 321 and ask
for Elisa.
. / ')3~oi
V I "''î, - ßeG
r~~~ . C\~
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L,o\SP
· ,-'22-2004. 1 1 : 4.P . ,~
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FROM CITY ATTY/CITY MGR 4.07 4.66 54.92
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(c. \ /
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~ IrY Of IT PIER~~
lo,.iJa
OFFICE OF THE CITY ATTORNEY
CITY HALL, 100 NORTH U.S. 1
P.O. BOX 1480
FORT PIERCE, FLORIDA 34954·1480
TEL. (772) 460-2200
FAX (772) 466-5492
www.cityoffortpierce.com
January 22, 2004
LITIGATION PRIVILEGED COMMUNICATION
·VJA FAX & REGULAR MAll..
Daniel S. McIntyre, Esquire
St. Lucie County. Attomey'
2300 VugiDia Avenue
Administrative Annex
Fort Pierce, FL 34982
0: IDtedocal Acreement - Balk Servke Acnement
Dear Dan:
I am enclosing the revised Service Area Map that was approved by the City Commission at
its regular meeting of January 20, 2004. The document is identified as «Exhibit 1" and is intended
to ret1ect the FPUA retail service area.
know if there are any questions.
Robert V. S
Assistant City Attorney
RVS/eml
Attachment
cc: Mayor and Commissioners
Dennis W. Beach, City Manager
R N. Koblegard, m, Esquire
1 -22-2004 1 1
FROM CITY ATTY/CITY MGR 407 486 5492
P.3
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Legend
Q Fort Pierce City limits - FPUA Retail Serviœ Area Boundary
Q201 Planning Arai!l$ ~. Shore line
,'::'J': FPUA Retail Service (Area A)
SLCU Retail Sérv.iœ (Aréa B)
N
EXHIBIT 1
2
1'<>1'1 1"10""" IJtjjItJas AuthO<t1y
W;¡¡terfW;t\Itew;Io\9rJ$;t\I Éng!n/;¡¡,rlng
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P.O. eox 31$1
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COMMISSION REVIEW: December 10, 2002
ENGINEERING MEMORANDUM NO. 02-xxx
TO:
FROM:
DATE:
SUBJECT:
Board of County Commissioners
Michael Powley, P.E., County Engineer M~P
November 25, 2002
Indian River Estates MSBU - Potable Water
Initial Public Hearing
BACKGROUND
Indian River Estates is a large subdivision located in White City, east of US Hwy One, and lies north and
south of Midway Road. IRE is a single family residential neighborhood, with roughly 1,700 existing homes
with an expected build-out of 2,200+/- homes. All of Indian River Estates is included in the MSBU except
that portion of the subdivision, lying north of Midway Road, that already have water service and have
been annexed into the City of Fort Pierce.
Since 1995, St. Lucie County has received favorable requests from Indian River Estates residents and
support from the IRE Homeowners Association, to investigate the feasibility of creating a MSBU to
provide a public water supply system.
In 1997, staff mailed out petitions to the residents to determine if there was enough support to continue
with the Project. Additionally, staff attended Indian River Estates HOA meetings and held an information
meeting, to address the residents questions and concerns.
Even though only 15% of the property owners returned their petitions, staff believed there was more
support because residents were reluctant to support the project due the following issues:
1) Need to be guaranteed there would be no annexation.
2) Keep resident votes private from their neighbors
3) Certain issues were still unclear and residents were skeptical:
a) assignment of ERC's per parcel
b) quality of city water (rumors city water was not any good)
c) the cost was an "estimate" only and subject to increase. If the bids came in higher
and the residents no longer wished to proceed with the project, they would still be
subject to paying all expenses incurred to date..(engine.ering and design costs)
4) Residents resisted water service being provided from Fort Pierce or Port St. Lucie.
5) Some residents were more concerned over the drainage problem and preferred to have the
drainage corrected, beforehand.
County staff continued to work on the project in an effort to provide the residents with:
1) A County owned system, and offer the residents a choice of purchasing the water from either
FP or PSL.
2) Guaranteed NO ANNEXATION
3) A "guaranteed not to exceed cost".
4) Regarding the "drainage", SLC has since obtained funding to correct the drainage problem in
'-'
""""
IRE.
5) As for keeping the balloting information disclosed from other property owners, the documents
are of public record, therefore the public has the ability to review the ballots.
Over the past two years, county staff has negotiated with FPUA and PSLU as a means to offer IRE
property owners the following two options:
1) SLCU wi no annexation, buying water from PSLU, and
2) SLCU wi no annexation, buying water from FPUA
After it was determined that FPUA could not get the annexation waived, SLCU would be purchasing the
water from PSLU. Last year, FPUA informed SLC they wanted to offer the residents "direct" water
service, at a lower fixed cost, with annexation being deferred for 15 years. FPUA requested that the
County include their offer on our ballot.
After project costs were provided by FPUA and SLC Utilities, staff mailed out "MSBU Packets" to each
property owner, on September 6th. Each packet included: 1) a voting ballot to be filled out and returned,
indicating whether or not they supported the project, which utility provider they would prefer, and if they
would qualify for funding assistance through the SHIP Program, 2) a comparison table outlining the cost
for each utility, and 3) Public Information Document providing answers to common questions relative to
the project.
The main objective to polling the residents was to determine if there was enough support to proceed with
a public hearing. In an effort for staff to provide the Board with a general consensus, the property owners
were asked to return the ballots by October 18th if they wished for their vote to be included in the tally
provided to the Board. Based upon the ballots received, a majority of property owners do support
bringing potable water service to Indian River Estates (ballot tabulation attached). The owners were
further advised that ballots may still be submitted, rescinded, or changed, up to the Initial Public Hearing.
The attached "Ballot Tabulation" represents all ballots received to date. Ballots are still being received
daily, and a final tabulation will be provided at the public hearing. Additionally, Mr. Taynton, a resident,
conducted his own survey and the survey results are also attached).
On September 26, County staff, along with representatives from FPUA and the City of Fort Pierce, held
an informal meeting with the property owners to address all of their questions and comments, explain the
MSBU process, and to provide an overview of the improvements. County staff further explained the
difference between FPUA and SLCU's project costs: FPUA's cost was a "fixed" amount, therefore would
not increase or decrease; SLCU's "higher" assessment amount was a guaranteed "worst case scenario"
but that the probable cost should be 10-20% lower. During the meeting, staff received complaints from
residents stating that the County did not fully disclose the "annexation" conditions (additional property
taxes, City Police, City Code Enforcement, Zoning regulations, etc) in the initial mailout, and requested
that the County send out a follow-up letter to inform all property owners of these conditions, as well as the
other issues discussed at the meeting. The follow-up letters were mailed on October 2.
After the Informal Meeting, staff learned that FPUA's cost was NOT a "guaranteed" fixed amount as was
initially provided to the property owners. FPUA anticipates that the project would come in under budget,
yet cannot guarantee the cost until the design is complete and bids have been received. Therefore, the
assessment amount would be subject to increase or decrease accordingly. On October 17th, FPUA
mailed out a "Supplemental Information" Letter to the residents to explain that their cost, also, should
come in lower, but they could not guarantee that it wouldn't increase since their contribution to the project
-...."
....."
was a lump sum amount, up to $3.5 million.
These are the assessment costs that were provided to the residents in the Initial Mailout on September
6:
Initial Mailout
FPUA
SLCU
Prepaid Amount
If Financed on Tax Roll
Annual Payment
$2,635
$3,355
$380*
$4,260 (SLCU's Worst case scenario)
$5,320 (Includes Financing/Bond Fees)
$595* (Includes Interest)
* Based upon Bank financing at 6% interest rate.
These costs represent a "probable" to "worst case scenario" cost for SLC Utilities. Additionally, the
annual payments have been adjusted to represent funding the project through the SRF Program:
Revised
FPUA
SLCU
DIFFERENCE
Prepaid Amount $2,635+/- $3,600 - $4,260 $964 -$1,625
If Financed $3,355+/- $4,500 - $5,320 $1,145 - $1,965
Annual Payment (Bank) $380+/- $500 - $595 $120 - $215
Annual Payment (SRF) $325+/- $425 - $512 $100 - $187
* Based upon SRF financing at 4% interest rate. (Current rate of interest is 3%)
It should also be noted that SLCU's cost is $770 higher than FPUA's, due to PSLU's Plant Capacity Fee.
FPUA's fee of $1 ,378 is included in their cost.
The water distribution system would be constructed with service connection lines being provided both
improved and vacant parcels. In addition, fire hydrants would be provided every 1,000 feet to meet
current fire protection requirements. The improvements would likely be constructed in Phases which
would extend over an 18-24 month period. As each Phase is completed, residents would be able to
connect immediately instead of waiting until the entire project is completed. Based upon the design,
permitting, and construction timeframe, the assessment would not be placed on the tax roll until 2004 or
2005, and possibly not until 2006.
There are significant benefits to having "safe drinking water". I have attached a letter from the Health
Department supporting the need to provide potable water in Indian River Estates. The letter also states
that the SWIM Plan has ranked certain areas in St. Lucie County as a "Priority One" to eliminate septic
system and wells. Indian River Estates is one of the large residential subdivisions listed in the Plan (copy
of map attached).
Additionally, there are also significant benefits received from having fire protection. The residents have
been informed that most insurance companies offer discounts if adequate fire protection is provided.
Four insurance companies were contacted and three offer discounts, ranging from $184 to $515 with
the average being $367 savings per year, to insure $100,000.00. The insurance savings alone would
help to offset the annual assessment payment. Attached is a letter from the Fire Marshal supporting the
need for fire protection in Indian River Estates.
The method of assessment for the potable water improvements shall be based upon the "Equivalent
~
~
'WI
Residential Connection" (ERC) method, whereas each property owner is assessed equally for the
improvements.
Several opportunities exist at this time that may not be available in the future. Therefore, the residents
would certainly pay less for the improvements if the project was approved now. These opportunities
consist of:
1) SLCU's ability to piggyback PSLU existing construction and material supplier contracts. These
costs are approximately 30% lower than current construction costs). The assessment amount is
a "worst case scenario" But is GUARANTEED NOT TO EXCEED! Staff expects the construction
costs to come in 10-15% lower.
2) With SLCU as the Utility Provider - There would be NO ANNEXATION (this is pursuant to a
1994 Transfer Agreement between PSL and SLC)
3) FPUA has agreed to contribute up to $3.5 million toward the construction cost
4) SHIP funds have been set aside over the next 3 years for this project
For those that qualify, 50% of their assessment would be paid.
5) Sufficient funds are currently available through the SRF Program to finance the project at a
significantly lower interest rate. The current rate of interest in 3%+/-. (Note: the loan cannot be
applied for, or locked-in, until the MSBU has been created)
6) FPUA - annexation waived for 15 years
Depending upon the Utility Provider, SLC would enter into an Interlocal Agreement with either PSLU or
FPUA establishing each parties' responsibilities toward the project.
In the event the Project is not ultimately approved and constructed, the cost of preparing the plans,
specifications, bond validation proceedings, and cost estimates may be assessed against the affected
property owners within the Indian River Estates MSBU.
RECOMMENDATION
Staff recommends that, in addition to the ballot count, the Board consider the final comments made by
the IRE property owners to create the MSBU and select the utility provider; and if approved; to adopt
Resolution No. 02-309 creating the IRE MSBU; authorize the County Engineer to proceed with the
engineering design and bidding of the Project; and to prepare an interlocal agreement with the Utility
Provider selected.
c: Staff Concurring
Tax Collector
Property Appraiser
--- --
'--' ...,J
INDIAN RIVER ESTATES
MSBU
OFFlqAL BALLOT INFORMATION
As of December 1, 2002
Parcel Data
Total Number of Parcels in IRE
Breakdown:
Improved Parcels
Vacant Parcels
2,383
1,676
707
Ballot Count - Support/Do Not Support Proiect
Total Number of Ballots Returned
1,239
1,144
682
339
206
7
70
55
5
575
162
191
70
83
53
17
Total Number of Ballots Not Returned
Total Number of Ballots "In Support"
Breakdown:
-Improved Parcels 552
-FPUA
-SLC
-Did Not Choose
-Vacant Parcels 130
-FPUA
-SLC
-Did Not Choose
Total Number of Ballots "Not In Support"
Breakdown:
-Improved Parcel 423
-FPUA
-SLC
-Did Not Choose
-Vacant Parcels 152
-FPUA
-SLC
-Did Not Choose
Percentages - Based on Ballots Returned
-% In Favor (670 of 1,239)
-% Improved Parcels In Favor (549 of 1,239)
54%
44%
Ballot Count - Utility Provider
FPUA
SLC
Did Not Choose
654
505
99
Ballot Count - SHIP Program
Number of Residents that would qualify for SHIP funding
188
..........- -- -
....
....,
Indian River Estates MSBU
Ballot VS. Survey
As of November 27, 2002
Total Number of Parcels in IRE: 2,383
BALLOTS INFO SURVEY INFO DID NOT SUBMIT
BALLOT
Total Returned Total Signatures
1,239 582 203
Support FPUA Support FPUA
412 141 36
Support SLC Support SLC
273 101 41
Support N/ A Support N/A
24 N/A N/A
Do not Support Do not Support
561 340 126
Note I - One signature may represent more than one parcel
Note 2 - Signatures that didn't match were not counted
-- -
"", ~
AGENDA REQUEST
ITEM NO.7
DATE: January 27,2004
REGULAR [x]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: ROGERA SHINN
DIRECTOR
SUBMITTED BY (DEPT): CENTRAL SERVICES
SUBJECT: APPROVAL OF SELECTION COMMITTEE'S RECOMMENDATION TO NEGOTIATE WITH
CENTREX ROONEY/SCHENKEL SHULTZ, THE TOP RANKED FIRM, FROM THE BOCC APPROVED
SHORT LISTED FIRMS FOR THE DESIGN/BUILD EXPANSION OF THE ST. LUCIE COUNTY
CORRECTIONAL FACILITY.
BACKGROUND: Upon approval from the BOCC of the Selection Committee's recommendation of
short-listed firms, (1) Centrex Rooney/Schenkel Shultz, (2) Peter R. Brown Construction, Inc. (3)
Biltmore Construction and our request to invite these firms to submit technical and cost
proposals for the Design/Build Expansion of the St. Lucie County Correctional Facility, staff then
prepared a Design Criteria Package for these firms. Upon receipt and review of the short listed
firms proposals, please see attached, the majority of the Selection Committee determined Centrex
Rooney/Schenkel Shultz came the closest to the desired intent of the Design Criteria Package and
was the top ranked firm by the Selection Committee. The Committee is now requesting
permission to negotiate cost with Centrex Rooney, and upon the Committee's resolution offinal
cost, return to the Board for approval.
FUNDS AVAIL: 310003-2330-562000-26003 Impact Fees-Public Bldgs/SLC Correctional
Facility/Building account
PREVIOUS ACTION: The Board of County Commissioners approved the short listed firms for the
Design/Build Expansion of the St. Lucie County Correctional Facility on August 19, 2003, Item No.
c-7f.
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the
Selection Committee's recommendation to negotiate cost with the top ranked firm, Centrex
Rooney/Schnekel Shultz, for the Design/Build Expansion to the St. Lucie County Correctional
Facility.
MISSION ACTION: CE:
'Xi APPROVED [] DENIED
1 1 OTHER: Approved 5-0
o Anderson
County Administrator
L<-' / y:/
Purchasing Mgr.: (' ~ .I
Other:
Eff. 1/97
s
t
Mgt. & Budget: u.o m()~1
Originating Dept.
Finance: (Check for Copy only, if Applicable)
Other:
H:\AGENDA\AGENDA-CENTREX ROONEY. DOC
BOARD OF COUN1''''
COMMISSIONERS
...,
PURCHASING
DEPARTMENT
Edward Parker
Director
MEMORANDUM
To:
Board of County Commisioners .0 "'- ()
Ed Parker, Purchasing Director ç;¡r
From:
Date:
January 22, 2004
Re:
RFP #04-012' Design/Build Expansion to SLC Correctional Facility
******************************************************************************
On January 15 & 16,2004, a Selection Committee reviewed the three proposals submitted for the above
mentioned RFP. On January 20,2004, all three gave presentations to the Committee.
The Selection Committed consisted of the following staff:
I) Ray Wazney, Assistant County Administrator
2) Roger Shinn, Facilities Director
3) Jerry Parenteau, Projects Coordinator
4) Ed Parker, Purchasing Director
5) Major Pat Tighe, Sheriffs Office
6) Toby Long, Sheriffs Office
7) Clay Rigden, Sheriff s Office
The committee scored and ranked the proposals as follows, recognizing that all proposals exceeded the
project budget.
Firms
I) Centex Rooney/Schenkel Shultz
2) Peter Brown Construction, Inc.
3) Biltmore Construction
Points
532
523
357
A majority of the Selection Committee determined Centex Rooney/Schenkel Shultz came closest to the
desire intent of the Design Criteria Package. The Committee requests permission to negotiate an
acceptable cost with Centex Rooney, and upon the committee's resolution of a [mal cost, return to the
Board for approval.
JOHN D. BRUHN, District No.1 . DOUG COWARD, District ]\"0.2 . PAULA A. LEWIS, District No.3 . FRANNIE HUTCHINSON, District No. 4 . CLIFF BARNES, District No. 5
County Administrator - Douglas M. Anderson
2300 Vircinia Avenue . Fort Pierce. FL 34982-5652 . (772)-462-1700 . FAX (772) 4fi2-1294
'-'
...",
~ DLR Group
Architecture Engineering Planning Interiors
100 East Pine Street, Suite 404
Orlando, FL 32801
tel 407/648-1331
fax 407/648-1433
January 22, 2004
Mr. Ed Parker
Purchasing Director
51. Lucie County
2300 Virginia Ave.
F1. Pierce, FL 34982
RE: Selection of
Design/Builder
Dear Mr. Parker:
Pertaining to the county's selection of a design/builder for the
design/build expansion to the 51. Lucie County Jail Facility, we,
after having reviewed the submitted proposals and attended the
oral presentations, do not have any opposition to the selection
committee's recommendation to rank Centex Rooney Construction
Company first with the intent to negotiate their GMP down to the
project budget, as well as, modify, rework, alter or substitute their
design solution to more closely match that of the established
design criteria package.
Please, do not hesitate to contact us, if you have any questions.
Sincerely,
AI Gilder, AlA
Arch itect
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Edwa' ?::"ker~ Sele~Üon o~ ~n/B~ild~rfor J_~iI~)(p~~s¡~~__J=>~~~~t--- -
From:
To:
Date:
Subject:
"Gilder, Alden" <agilder@DLRGROUP.com>
"Ed Parker (E-mail)..<parkere@co.st-Iucie.fi.us>
1/22/20049:17:13 AM
Selection of Design/Builder for Jail Expansion Project
Ed,
Attached is the letter that you requested concerning the design/builder
selection committee's recommendation. I apologize for not having this
yesterday as I was out of the office.
«01-22-04 PARKER.doc»
AL Gilder, AlA
DLR Group
100 E. Pine St., Suite 404
Orlando, FL 32801
tel: (407) 648-1331
fax: (407) 648-1433
e-mail: agilder@dlrgroup.com
*** eSafe scanned this email for malicious content *** .
*** IMPORTANT: Do not open attachments from unrecognized senders ***
,.."
_~.____m___.' __._.~___ _ __
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PARTICIPATION
1. LOCAL PARTICIPATION:
Name of Company / Address Percentage of Total (Base Bid Only)
(Dollar Amount)
Drawdy Brothers Construction 30% ""'ypo '3 0/0
2945 W. Midway Road $616,471
Fort Pierce, FI. 34981
Ron Kendal Masonry, Inc. 9%
3420 Enterprise Drive $1,802,666
Fort Pierce, FI. 34982
Arlington Electric 11.5%
3251 S.E. Dixie Hwy. $2,264,777
Stuart, FI. 34887
Costal Mechanical Services, LLC 11%
394 East Drive $2,129,433
Melbourne, FI. 32904
Metro Fire Sprinkler 1%
1501 Decker Ave. #522 $225,477
Stuart, FI. 34994
Seminole Design-Build, Inc. 2.5%
402 N.W. 3rd St. $500,000
Okeechobee, PI. 34972
2. MINORITY BUSINESS ENTERPRISE / WOMEN OWNED BUSINESS ENTERPRISE
PARTICIPATION (Please attach certifications behind this fonn):
Name of Company / Location of Certification
Percentage of Total (Base Bid Only)
(Dollar Amount)
Elements Architects
600 S. Magnolia Ave. #150
Tampa, FI. 33606
6.5%
$1,256,492
Seminole Design-Build, Inc.
402 N.W. 3rd St.
Okeechobee, FI. 34972
2.5%
$500,000
I
\
'::;:':"N~ì:"'~
...·,..'f,,~'j;~l:.
;~~~i~ì~
~\,~/(/' ,
~,:~~\~~~
ELEMENT!
1m.. & lILTMORE
¡ ;c 0 N S T R U C T r 0 N
-
,."""" ....
l":'Ifeter
I.~..r@~rð)
~
P AR"ffCIPATION FORM
PETER R. BROWN CONSTRUCTION.INe.
PARTICIPATION
1. LOCAL PARTICIPATION:
Name of Company / Address
Percentage of Total
(Dollar Amount)
Richard K. Davis
4205 Metzger Road
Ft. Pierce, FL 34947-1769
Penc1ine;
~n " ¡fML;
-
n " - .¡~
n " ~ ~
-
~ " - ¡O~
n " 4 /O¿
r".D:~I,ø"1\A""_ "
(' An ""] IIJ..ay '~V<1U
- n' .. n1. J 1] n. L 05
êll,u'j woe, 'UHwl.'b
J"-J 1 '--'H..auJ~, ,.' ~UU~
r.. r L __, fl J 1] OJ!. j IJ?lj
fL ~ ~I:'UHIUCOl "COl V ''-c;.), Hl'-.
UO l DI f,~~L, a'~', ,moo J"-.L.
~ ,n.J1JJL/Ø
J:::.J,u5WU :':'L~uL, uIL.
J1)1 ~~l.JIXICLlWY,
J .. n1. J lL, J:::~
~ ~ :~=~~~l:--~":'l'::::~~r u.. .)llm lViCldl ~v" W~.
[ _,"",. ~ J..r;[v uunr
2. MINORITY BUSINESS ENTERPRISE / WOMEN OWNED BUSINESS ENTERPRISE
PARTICIPATION (Please attach certifìcations behind this form):
Name of Company / Location of Certification
Percentage of Total
(Dollar Amount)
Peter R. Brown Construction, Inc.
1535 Killearn Crr. Blvd" Ste, D3
Tallahassee, Fl 32309
100%
..-r
-
.""
't-'
c...eN.~~ R..:.ø~.:! '1
[J¡ ,'i,¡ rç; T!! ,;~ ~ la' .oi T ~ Iii; 1\. J'
!~;:4.i d ',,"- t j ~~ B ~ ,......~ 1£ J ';--t}: '~¡
-¿. L ~=~~=J.i~L ?/\R.T ,! ~=J Pc;' T1~J!"~;
~~am(,. of Companv I ,Address
Drawdy Brothers Construction II, Inc.
2945 W. Midway Road
Ft Pierce, FL 34981
Ranger Construction Industries
4510 Glades Cut-Off Road
Ft. Pierce, FL 34979
Carpets Etc., Inc
8767 S. Federal Highway
Port St Lucie, FL 34952
Ron Kendall Masonry, Inc.
3420 Enterprise Road
Ft. Pierce, FL 34982
-
--
~
P"'rr''"t'''t-:.ap íU'T- Tnral
--. -- 1 :;;.J.n...... -.",J~
(Doilar Amounr)
$836,400
$356,000
$12,648
$1,070,070
2. MINORITY BUSiNESS ENTERPRiSE / WOMEN OWNED BUSINESS ENTERPRISE
PARTlOPATiON (Please attach certifîcations behind this form):
Name of Company I Location of Certìfication
To Be Determined
Percentage of Total
(Dollar Amount)
4.35%
1.85%
.06%
5.57%
Paqe 141
~
~
~
AGENDA REQUEST
REVISED
ITEM NO. 8
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
~~r:.::::
P.M. Bowers
SUBMITTED BY (DEPT) : Utilities Department
SUBJECT: Staff requests that the Board approve a Work Authorization with
Camp Dresser & McKee, Inc. for the design of the expansion of the Holiday
Pines Wastewater Treatment Plant in an amount not to exceed $356,900.
FUNDS AVAIL: 479-3600-562005-300 - NCUD Capital Facilities
The North County Utilities District - Capital Facilities Fund currently has
$200,000 available towards the $356,900 design costs.
001-9910-599300-800 - General Emergency Reserves
The remaining $156,900 will come from an interfund loan from the General
Fund to be repaid with interest at 2%.
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board approve a Work
Authorization with Camp Dresser & McKee, Inc. for the design of the
expansion of the Holiday Pines Wastewater Treatment Plant in an amount not
to exceed $356,900.
COMMISSION ACTION:
[ XJ
[ J
APPROVED [ J DENIED
OTHER: Approved 5-0
NCE:
o nderson
County Administrator
Coordination/Siqnatures
County Attorney:X ~ Mgt. & Budget:
Originating Dept: X Other:
Finance Director: (Check for Copy only, if applicable)____
Purchasing
Other:
Eff. 5/96
-
-
'-"
...,
REVISED
,
AGENDA REQUEST
ITEM NO. 8
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
~
P.M. Bowers
SUBMITTED BY (DEPT) : Utilities Department
SUBJECT: Staff requests that the Board approve a Work Authorization with
Camp Dresser & McKee, Inc. for the design of the expansion of the Holiday
Pines Wastewater Treatment p)¡¡¡~in an a~c~unt not to ~~ceed $356,900.
FUNDS AVAIL: 479-3600:::-5"62005-300 -fWjp-""^-! /',. .
The North County .J.J.E:rli ties District' - Ca::pi tal Facilities Fund doeQ not
currently hæ.re·fhe funds to pay for- 'the improvement.s-r-howe\rer,......in order to
ac.c..ompl-iBÐ-t.b..e...~~~mEEºyem~/e:*pan&iÐn, i::íLaff þrð15oS~rn~an interfund
loan from the General Fund to be repaid with interest @ 2%. ø~
~
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board approve a Work
Authorization with Camp Dresser & McKee, Inc. for the design of
expansion of the Holiday Pines Wastewater Treatment Plant in an
to exceed $356,900.
/\
/ j
the
amount not
C-é
CONCURRENCE:
/'
COMMISSION ACTION:
APPROVED
OTHER:
DENIED
Doug Anderson
County Administrator
Coun'y ",orney,X ~
Originating Dept: X '
Finance Director: (Check for Copy only,
Coordination/Siqnatures
Mgt. & Budget: ~ M~
Other:
if applicable)____
Purchasing
Other:
Eff. 5/96
~
.....,.¡
. '
~~7-~-St. Lucie Count
~-~---_..._._._~.._--~-~.
Utilities Department
2300 Virginia Avenue
Fort. Pierce, FL. 34982
(772) 462-1150 Fax: (772) 462-1153
MEMORAM)UM
TO:
Board of County Commissioners
P.M. Bowers, InterimUtilities Directo¡{.if
FROM:
DATE:
January 27,2004
RE:
Camp Dresser & McKee, Inc. - Work Authorization
Holiday Pines Wastewater Treatment Plant
BACKGROUND: The Work Authorization with Camp Dresser & McKee, Inc. will provide for
the expansion (rerate, design, permitting) of the Holiday Pines Wastewater Treatment Plant to
accommodate future wastewater demands ofthe facility. The Work Authorization consists of
multiple tasks to provide Staff the ability to proceed with engineering while pursuing the
availability of existing capacity with surrounding systems. The expansion is consistent with the
Utility Master Plan approved in August 2000.
Expansion of the Holiday Pines Wastewater Treatment Plant will provide a window for the
construction of permanent regional facilities by the County at a site to be determined. Should the
County successfully negotiate utilization of existing capacity in the area, portions of the Work
Authorization would not need to be implemented.
RECOMMENDATION: Staff recommends that the Board approve a Work Authorization with
Camp Dresser & McKee, Inc. for the design of the expansion of the Holiday Pines Wastewater
Treatment Plant in an amount not to exceed $356,900.
o 1-Z 1-04
09:57AM
'Camp Dresser & McKee Inc. Vere
...,
+
T-1" P 002/010 F-180
....I
EXIlIBIT A
, ST. LUC1E COUNTY UTILmES
HOLIDAY PINES WASTEWATER TREATivIEI\1T PLANT EXPANSION
PREUMINARY DESIGN, PERMITTING ASSISTANCE, AND FINAl;.. DESIGN SERVICES
I ,
SCOPE OF S~VICES
I
I
The Holiday Fines~ Wastewater TreatInent Plant (HPWWTP) is an extended aeration concrete
package plant with a design capacity of 0.210 mgd. The HPWWTP was derated to 0.176 mgd in
1994 due to the rec~anguIar clarifier being out of service. The HPWWTP is located on a 9.B-acre
utility site near thei Indian Pines Golf Course. This plant uses the extended aeral:ion process and
had an average daily flow of about O.112-mgd in 1998. Plant components include two aeration
tanks in series Wi~ a combined volume of 0.21-MG, a clarifier, a9,500-gallon chlorine contact
tank, and a dual-c1iambered 0.019-MG aerobic digester. Mechanical floating aerators are used in
the aeration tanks. pisinfe.ction is .by. gas chlorination, utilizing 'l50":pound cylinders. The
original rectangular clar.üier had been taken out of service when the new ci4cular steel clarifier
was installed. Seve~ percolation ponds are used for effluent disposa.J.. Brh1.e from the Holiday
Pines Service Corporation Water Treatment Plant (HPSCWTP) is also discharged to these ponds.
There is a golf cour~e ~djacentto the plant; however, there is currently no reuse of wastewater
effluent atWs facility. Sludge from this facility is lime-stabilized onsite and hauled offsite for
land application.
Based On the projected wastewater treatment plant (WWTP) flows presented in the North
County Water & W~stewaterSystemExpansion Feasibility-Study (LBFH, Inc.) dated June 4,
2003, capacity at the existing H'PWWTP will be exceeded by 2004. Development activity in the
area has recently ÏI1Çreasedand a plant reuting to 0.21 Ï:ngdis now necessary. Expansion of the
facility is also requix:ed to meet near-future flow requirements associated with new
development. Prod~ctiOi1 ofirrig'atîòn quality effluent is desirable for this expansion due to t11e
linúted effluent disp,osaI capacity at the existing HPWWTP site. Effluent.disposal at the existing
site is via percolation pond, and it is unlikely the existing ponds could be re-rated because of
strict regulatory cotlµ-ol over percolation ponds in the Indian River watershed. However, the
reclaimed water pro~uced by the proposed advanced secondary wastewater treatment train
could be distributed;to the.nearby Indian Pines golf course or nearby residential commUIÚties
for landscape irrigation purposes.
I
TASK 1 PLANT RERATE TO ORIGINA.L DESIGN CAPACITY
I
CDM and County st¥f will identîfý inunediate developmental plans in the area near the
HPWWTP. CDM will reView existing datal ÎIÚonnation available_regarding the process design
of the facility and iddntify plant capadty with incorporation of the repaired rectangular clarifier
and flow equalizatioit tankage. CDM will prepare the nece.ssaty·peIIlÙtapplications and
documentation for srlbmittal to the Florida Department of Environmental Protection (FDEP)
includirlg hydraulic c(akulations,process flow schematics; etc. to ra'ate-t:h~ plant to 0.21 mgd
capacity. '
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TASK 2 PLANT ap ANSION Al'TERNA TIVES ANALYSIS
COM will proceed with prelinùnary design of improvements necessary to expand !:he plant to
the maximum pennittable capacity for the site property. Development schedules and capacity
analysis indicate tþat expansion in excess of 0.5 mgd will be necessary to meet immediate
development c0m!nïtment. Further expansion beyond 0.5 mgd may be necessary depending
upon bulk user negotiations with area mUIÙcipaIities. The preliminary design effort will include
detemùnation of design criteria, evaluation of plant capacity needs, engineering analysis of
improvements ne~essary to expand each unit process at the plant and development of
alternatives for expansion.
Subtask 2.1 Evaluation of Design Criteria
CDM will evaluate and summarize applicable design criteria for expansion of the plant
to the maxiInum permittable capacity for the site property. Plant design criteria to be
determined include design flow and peaking factors, flow equalization volume required,
design pollutant loadings (BODs, TSS, nutrients) and peaking factors, and pollutant
removal requirementS to meet the plant's permit limits. Evaluation of the plant
expansion design criteria is necessary to conduct the preliminary design scope included
in Sub task ~.2.
Subtask 2.2 Preliminary Design of Plant Improvements~equired for Expansion
CDM will conduct the engineering evaluations necessary~ identify the upgrades
required to maximize plant capacity at the existing site. Each unit process will be
evaluated, iL1clu.ding influent screenmg, grit removal, fIòw equalization, process aeration,
secondary clarification, return and waste sludge pumping, effluent disinfection, effluent
disposal. and sludge stòrage, dewatering, lime stabilization and truck loading. A
detailed hydraulic profile will be prepared for desigt'\ peak and maximum. month :flow
through the plant to determine what modifications or additions will be needed for flow
conveyance and control. A mass balance will be prepared for the e-xpanded facility
depicting both flow and solids loading and removals for each major wùt process.CDM
will investigate relating of ~ On-site percolation ponds fureffluent disposal and
perform a moundÚ'\g analysis, if necessary. Schenuatics and preliminary drawings will be
. .
prepared for' the plant site and major facilities requirù1.g expansion. Preliminary
construction,cost estimates will be prepared for each area of the plant requiring
expansion work.
Sub task 2.3 Plant Expansion Alternatives
Plant process alternatives will be evaluated and included in Sub task 2.2 activities.
Process alternatives include incorporation of additional t~ge similar to existirlg
facility, addition of ring steel-type tankage, and submerged mexnbrane bioreactor
process. Each: alternative will be evaluated and a proposed process will be presented in
the facility preliminary design report. Consideration will. be ~ven to tlte tinUng of
proposed expansion of the Nòrthern servke area and incorporation of a regional
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wastewater facility in the future. Effluent disposal options will be evaluated irtcluding
residential landscape irrigation, golf course irrigatioll, and petcolation ponds.
TASK 3
Subtask 3.1
PR~IMINARY DESIGN REPORT (PDR)
Draft PDR
CDM will prepare a PreliIninary Design Report (PDR) as required byFDEP, as outlined
irt F.A.C. 6?-620.412 for the expansion of the facility. The PDR will summarize the flow
projections~ design criteria, engineering éU'\a1ysis. preliminary design of expansion-
related work, and estimates of cot\struction cost. Pre1:ù:ninary design drawings will be
included f~r Inajor unit processes to be modified. The report will include process
schematics) solids balance and hydraulic profiles for the recommended expansion
method. '
Five copies of the draft report shall be submitted to St. Lucie County Utilities (SLCU) for
review and::comrnents prior to submittal of the firtal report to FDEP with the permit
application.
Subtask 3.2 Final PDR
CDM will incorporate comments received £rom SLCU staff on the draft PDR and then
provide SLCD with ten (10) copies of the final PDR.
TASK 4 PERMITTING ASSISTANCE
CDM will prepare an application and provide supplemental technica1 criteria, written
descriptions and design data necessary for SLCU to file with FDEP an application to modify the
plant's Wastewater ?emút as required for implem.entation of the expansion project. SLCU shall
provide all applica]jle fees in conjunction with the filix'Ig of the pe-mùtapplication. The
pemùtting assistanè,e services will include meetings with FDEP permitting staff and response to
two Requests for Additional Information (RAI) from FDEp. Additional permit application
preparation for Ex\Virorunental Resource permitting is also anticipated and included as part of
the scope of services.
TASK 5 FINA;L DESIGN SERVICES
This task provides før the preparation of drawings and specifications, conducting formal
reviews of the contract documents at certain completion levels, and developing an opinion of
probable constructioþ cost. Specific work products will include three draft contract document
sets during three different levels of completion.
Subtask 5.1 Preparation o/Contract Docuœents
.,
CDM will prEipare final construction drawings andspecmcations suitable for inviting
bids éU'\dj or negotiation for construction of this project. The tedmica1 specifications will
ut:i.lize CST's sixteen divisions, three-part format. The design shall be com.plete including
(as applicable: to the Project) site improvements, building, aPPUl1e1\ances, process and
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ancillary equipm.ent, accessories, wiring, piping, foundations, substructures, electrical
controls, ~t:rumentation, metering, and all mechanical facilities, The design shaU also
include detailed drawings, specifications, tables, charts, schedules, and other
documentation as may be necessary for the Project.
Subtask 5.2 PeI-lodic Review of Work Progress
At approximately the 30%, 60%, and 90% completion levels of the contract docum.ents,
CDM will subtnit three sets of progress drafts of the contract documents to SLCD for
review, schedule and conduct a review meeting with SLCU, and address appropriate
SLCU review comments.
Subtask 5.3 FirtáI Contract Document Submittal
CDM will submit three sets of final contract documents to Stcu staff at the completion
stage of the. design of the project.
Subtask 5.4 Probable Construction Cost
CDM will prepare an opinion of the probable construction cost at the 60% ë11'\d 90%
completion ,Œevels for the Project. The final estimate of probable construction cost shall be
delivered td SLCU prior to the openïng of bids and/ Or negotiation of the constructiOI'\
project.
SCHEDULE
The ~sfunated schedule for the project is as follows assuming authorization to proceed around
January 27, 2004.
WWTP Rerate Analysis
wwrp Rerat€! Permittirtg Complete
Plant Expan~ion Alternatives Analysis
January 30,2004
March 30, 2004
Preliminary Design Report Complete
February 28,2004
March 30, 2004
Pemútting Complete
May 30, 2004
Final Design Complete.
July 15, 2004
OTHER SERVICES NOT INCLUDED INTHIS SCOPE OF SERVICES
The following list of .items is not included in this Scope of Services bu t will be addressed in
separate proposals or will be negotiated separately with SLCU, if required:
A. Excavation for field verification of the actual locations of existing.tU'\derground utilities
and structures. If field verification is necessary, excavation shall be provided by SLCD as
directed by CDM.
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B. Services a~sociated with assisting SLCU in the review and evaluation of patent-related
disputes, iSsues, or claims including preparing to serve Or serving as a consultant or
witness for SLCD in litigation, arbitration, public or private hearings, Or other legal Or
administrätive proceedings lnvolVÙ\g patent-related disputes, issues, or claims.
C. General, resident, and special services associated with construction of the facility
expansion including operating manuals and start-up services.
D. Bidding and! or negotiation services to implement the project improvements.
E. Addítionatservices in connection with /:he project not otherwise provided for in this
Sçope of Services.
COUNTY RESPONSIBILITIES
SLCD shall provide the following to CDM in a timely maxmer:
· Fees for pernùts,
· Review of CDM work products,
· Standard Front-End (Division 0) Contract Documents.
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EXHIBIT B-1
PROJECT BUDGET
PROJECT:
Holiday Pines Wastewater Treatment Plant Expansion
PROJECT
DESCRIPTION:
Preliminary Design, Pen:nitting Assistanc@, and Final Design Services
Task 1 - Plant Rerate Analysis / Pennitting Assistance
Labor Catee-ory ,
.Hours
Total
Officer
Principal/ Associate
Senior Professional
Professional II
ProfessiOnal I
Project Administration
16
96
60
60
40
40
312
TOT At LABOR COST
,.
OTHER DIRECT COSTS
Travel¡
Copying and Prin~g
Com.pu ter /Scanning
Postage and S1ùpping
TOT At OTHER DrREcr COSTS
$32,740
$750
750
500
500
TOTAL ESTIMATED COST
TOTAL VPPER UMIT AMOUNT, USE
~500
$32.24Q
.$35,240
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EXHIBIT B-2
PROJECT BUDGET
PROJECT;
PROJECT
DESCRIPTION;
Holiday Pines Wastewater TreatInent Plant Expansion
Pre1ùninary Design, Permitting Assistance, and Final Design Services
Tasks 2 & 3 - Plant Expansion Alternatives Analysis and Preliminary
Design Report
Labor Category
~
Total
Officer
Principal/ Associate
Senior Professional
Professional II
Professional I
Project Administration
16
120
160
160
60
40
556
TOTAL LABOR CÒST
$57,980
OTHER DIRECT COSTS
T1'avel
Copying and Print:íng
Computer/Scanning
Postage and Shipping
$1,000
1,000
1,000
1,000
TOTAL OTI-ffiR DIRECT COSTS
$4,000
OUTSIDE PROFESSIONALS
iS,OOO
~66.9ߺ
TOTAL ESTIMATED COST
TOTAL UPPER LIMIT AMOUNT, USE
$66 982
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EXHIBIT B-3
PROJECT BDDGET
PROJECT:
Holiday Pines Wastewater Treabnent Plant Expansion
PROJECT
DESCRIPTION;
Preliminary Oesigt\,. Permitting Assistance, and Final Design Services
Task 4 - Permitting Assistance
Labor Cate~ory
Hours
Total
OffiCli!f
Principal/ A.ssociate
Senior Professional
Professional n
Professional I
Project Adntinistration
.I
8
40
60
40
16
M
180
TOT At LABOR CQST
OTHER DIRECT COSTS
Travel
Copying and PrintiDg
Computer/scann.ing
Postage and Shipp~g
$19,180
.)
,
rOT AL OTHER DIRECT COSTS
TOTAL ESTIMATED COST
TOTAL UPPER LIMIT AMOUNT, USE
$500
500
250
250
$1.500
.$20,68Q
$20,68Q
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EXHIBIT B-4
PROJECT BUDGET
PROJECT:
PROJECT
DESCRlPTJON:
Holiday Pines Wastewater Treabnent Plat1t EXp~sion
Prelitninary Design, Permitting ASsistance, and Firtal Design SeTVices
Task 5 - Final Design Services
Labor Cate~0IJ'
Officer
Principal/ Associate
SeIÚor Professional
Professional II
Professional I
SeIÚor Support Serviçes
Staff Support ServiCes
Project Adzninistration
Hours
Total
,
TOTAL LABOR COsT
80
240
480
400
200
80
400
240
2,120
OTHER DIRECT COSTS
Travel "
COPying and Pr.b1tùig
Computer/Scanning
Postage and S1úpping
TOTAL OTHER DIRECT COSTS
OUTSIDE PROFESSioNALS
.,
$191,000
$4,000
4,000
3,000
2,000
$13,000
TOTAL ~TIMATEÐ COST
TOTAL UPPER LIMIT AMOUNT, USE
130,000
~-,OOQ
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REVISED
AGENDA REQUEST
ITEM NO. 9
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
P3!s~
~ Bowers
SUBMITTED BY (DEPT) : Utilities Department
SUBJECT: Staff requests that the Board approve a Work Authorization with
Camp Dresser & McKee, Inc. for the design of the expansion of the Holiday
Pines Water Treatment Plant in an amount not to exceed $292,960.
FUNDS AVAIL: Funds to be made available: 471-3600-562005-300
Building-Consulting Engineer¥ .
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board approve a Work
Authorization with Camp Dresser & McKee, Inc. for the design of the
expansion of the Holiday Pines Water Treatment Plant in an amount not to
exceed $292,960.
;
COMMISSION ACTION:
Approved 5-0
CE:
[ XJ
[ J
APPROVED DENIED
OTHER:
Do g nderson
County Administrator
County Attorney:X
Coordination/Siqnatures
Mgt. & Budget: Uo rn rn&;
Purchasing
Originating Dept:X Other:
Finance Director: (Check for Copy only, if applicable)____
Other:
Eff. 5/96
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~·';~·~St. Lucie Count
.~. --.. 'L
Utilities Department
2300 Virginia Avenue
Fort Pierce, FL. 34982
(772) 462-1150 Fax: (772) 462-1153
MEMORANDUM
TO:
Board of County Commissioners
P.M. Bowers, Interim Utilities Director ~
FROM:
DATE:
January 27,2004
RE:
Holiday Pines Water Treatment Plant - Work Authorization
BACKGROUND: The Work Authorization with Camp Dresser & McKee, Inc. will provide for
the expansion (surveying, design, contract planning and permits) of the Holiday Pines Water
Treatment Plant. Recent growth trends and Developer demands require the expansion of the
facility to initiate and facilitate the growth. The expansion is consistent with the Utility Master
Plan approved by the Board in August of 2000.
Should alternative sources of domestic water become available, then portions ofthe Work
Authorization would not need to be comp]eted. The expansion would provide reliability to the
system even if alternative supplies of domestic water are negotiated and contracted.
RECOMMENDATION: Staff recommends that the Board approve a Work Authorization with
Camp Dresser & McKee, Inc. for the design of the expansion of the Holiday Pines Water
Treatment Plant in an amount not to exceed $292,960.
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EXHIBIT A
i ST. LUCIE COUNTY UTILITIES
HQLIDAY PINES WATER TREATMENT PLANT EXPANSION
PRELIMINARyIDESIGN, PERMITTING ASSISTANCE, AND FINAL DESIGN SERVICES
I
SCOPE OF SERVICES
BACKGROUND .
St. Lude County Utilities (SLCD) owns and operates the 0.288 million gallon per day (mgd)
Hohday Pines Wat¿r Treatment Facility (lWWfF) and distribution system. These facilities were
acquiIed by SLCU ~om Holiday Pu,es Services Corporation (HPsq in 1999. Holiday Pines
provides services iriside the Holiday Pines subdivision and some additional conunercial and
residential areas frOnting Kings Highway and Indrio Road.
I
Average daily .flow:at the HPWTF in 1998 was 0.140 mgd. Treatment is provided by the
tnembrane softening Reverse Osmosis .(RO) process and raw wat-er is supplied by two surfical
aquifer wells. TreatInent facilities include pretreatment (sulfuric add, caustic, and anti-sealant),
pressure filtration, and a single skid mounted RO UI1Ìt. Chlorination facilities consist of a dual
gas chlorinator with automatic switchover mounted on 150 pound chlorine cylinders. Other
facilities on the HPWfF site include a degasifier tnounted on top ~f-a precast concrete dear well
that flows by gravity to a 0.2 million gallon ground storage tank. The 20 horsepower (hp) high
service pumps pressurize the distribution system and a 50 hpfirel'U1TIpisavailable to boost
pressure for fire deri,.ands. An ~mergency generator capable of running the-entire .facility is also
provided. RO reject~ pumped~o a cascade aerator and is stored ìn two cylindrical tanks prior
to being pumped to ¡the Holiâ.a.y Pines-.Wastewater ·Treatment Plan~ (HPWWIP): .
Maximum daily flmh at the HPWTF. have appr.oached % percent 'ofpennitted plant capacity
indicating little excess capacity is available at this facility. In recent years, the maximum. daily
flows have reached between 55- and 70 percent of the facility's capacity. In 1998, the average of
the montlùy maximtim daily flows was 0.175 mgd or approximately 61 percent of permitted
capacity. In September 1999, ]!1ax;mlUT\ daily fIo:w~t the facility-was*1.20 mgd Or approximately
70 percent of the facility's pemùtted capacity.
.J
The HPWTF is located on a 5.6 acre site. It is estimated there is adequate area available on tlús
site for significant e~pansion ofibÈÙvatertreittment-faeilibes.-frHhe existing main processirlg
building there is room for at least one and perhap~ two additional RO skids. Ultimate water
I
treatment and storage capacityaHhis site-is- estuud.b;:d'io be in excess of3.0 mgd.
The Holiday Pines water distribution systemserves--over umo equivalent residential units and
cot'lsists of appro~ately 10 miles of piping. -
Based on the projected water treatment plant flows presented in the... Water & Wastewater
Master Plan (LBFH, tne.) dated October 2003, capacity at the existing HPWTF will be exceeded
in 2004. Development activity·ín the area has recent!Yincre'ased ·a:nch.:plant expansion is now
necessary. Expansio~ of the facility is also required to meet near future flow requirements
I
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associated 'With ne+ development. An expansion to 0.75 mgd is desired and is estimated to be
adequate until 2006 without a bulk water agreement from adjacent mUIÙdpal utilities.
I
SCOPE OF SERVICES
CDM shall perfo~ the following described eJ:'\gineering services related to the preliminary
design, final design, and permitting for the expansion to HPWTF. In genera] this expansion is
intended to increase the facility capacity to 0.75 mgd (finished water) with provisions to expand
facility capacity to an ultimate 3.0 mgd. Should it be required that the finished water capacity be
increased beyond 0:75 xngd based on the reconunendations from Task 1 of this work
authorization or o~er factors, a subsequent amendment to this authorization will be negotiated.
The intent of this authorization is for CDM to provide to SLCU a set of Contract Documents
suitable for public procurement/ negotiation for construction of the herein des.cribed facilities.
The following desqibedengineering servi<;es have been based upon the following assumptions
as directed by SLcD:
1. The final design of aU improvements by CDM will utilize the design intent and criteria
developed Ìt;\ Task 1 - Preliminary Design. Signilicant changes in the design intent and
criteria as requested by SLCU which are not identified herein and that result in
significantlylaltered or new facilities and/ or major equipment will be considered
additional services not-c-Q'll'ered under this authorization.
Z. Bench scale ánd pilot plant scale testing to determine membr~e_ performance will not be
perfonned d~ing this atlfhorization.-CDM will utilize full scale operating plant data ill
conjunction With reaSonably-conselvative design criteria in 1:hefinal design of the
improvements.
I
3. The existing facilit:ies must remain in service during construction of the herein described
. Its
unprovemen .
In general the new dr modiñediacilitiesmdude-tltefollowing items:
- -
RA W WATER SUPRLY SYSTEM-
· Add additio~aI surfical aquifer production wells (including meters, telemetry, etc.).
I
Add new ra'f Water system supply piping from the new wells to the existing system or
process building.
I
PRETREA TMENT SYSTEM
· Add new pr~ssure filter housings.
.,
t
.MEMBRANE PROCESS AND ADMINISTRATION BUILDING
· Expand existing Membrane Process Building to acconunodate new skids and associated
equipment, Ittterior and exterior architecture will match that of the existing facilities.
Add new mJnbrane skids-in-exiStinganè/--er expanded Membrane Buiiding.
.
.
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· Modify exis,ting monitoring and control system as needed for new equipment.
POST -TREATMENT SYSTEM
· Add new d~gasifier identical to existing degasifier.
· Expand exi8ting dearwell.
· Add new p()table water storage tank
"
EXISTING HIGH SERVICE PUMPS
· Add new high service pumps and associated piping.
BULK CHE:M1CAL6TORAGE AREAl sYSTEMS
· Upgrade b~ chemical storage tank capacity.
· Upgrade capacity of cheIIÙcal day tanks and metering pumps for all chemicals, if
necessary. ::
CHLOR1NA nON SYSTEM
.I
· Expand ~XÌS'.ting chlorination system.
INSTRUMENTATI9N AND CONTROL SYSTEM
· Expand exispng control system with additional I/O cards and software to control and
monitor fu.nc¡:tions for new equipment.
GENERAL :
· Improve paŸ.ing andgrading as required.
· Landscapin~/ irrigation system modifications, if necessary.
T ASI< 1.0 PREfIMINARY DESIGN
r
This task provides f<;lr the preparation of a Preliminary Design Report The specific purpose of
this report will be tQ~ identifyta-cility expansion requirements to expand the facility in an
eC01'Iouùca1 manner.:; -
Specific products oftrus task include· draft <md final Prelim.inary Desiga Report, Geotecluùcal
(Soils) Report, Topographic Surveyrand Preliminary Site Plan Approvals.
"
Subtask 1.1 pre1iriunary Design Report
CDM will provide the following services related to the developtnent of a Preliminary
Design Report:
A. Condhct a review workshop with SLCU to obtain comments On the existing
facilti and desired changes to existing process and/or new design preferences.
J
B. Consí~er the availability of newer generation equipment as well as new design
prefer,ences xecently. adapted Or expressed by SLCU;.
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C. Prepare and subaùt five copies of a draft Prefuninary Design Report to SLCU for
revi~w. Update will include narrative related to maintaiIúng operations at the
curr~nt facility 'While co:nstructing the new facilities. Conduct meetir1g with SLCU
to ~scuss modificatio:ns to the Prelinùnary Design Report.
I
D. Prepare and submit final Preliminary Desigr\ Report to SLCU incorporating
written COmme:nts. This letter and the final Prelinti:nary Design Report will serve
as ~e basis of design and will be utilized in the permitting process.
I
Subtask 1.2 Geotechnical InvestigaHons
CDM Will p~ovide the following services through a Subcontractor related to geotechnical
(soil) investigations;
F.
Subtask 1.3
A.
Revi~w previous geoteduucal i:nvestigations at the plant site. Perform additional
nece~sary subsurface explorations at the site, necessary for the development of
design criteria for the anHcipated new Structures.
B.
I
Perf9rm standard penetration tests and split-spoon samphng within the borings
at regular intervals.
c.
Perfcirm classification tests on selected samplings obtained from the borings.
D.
I
Visu.µJy classify soil samples in general accordance with the United Soil
OasslticationSystem and prepare Test Boring Records.
E.
Sununarize the results of the geotechnical invesHgations and provide
recommendaäons for suxface preparation and design of the proposed structures.
Review site and foundation preparation specifications and revise as appropriate
for site specific requirements.
Topokaphic Surveys
CDM will pr?vide the following services through a Subcontractor related to topographic
survey:
I
A. Revi~ previous topographic and boundary mapping of the plant site and
reconhnend additional necessary surveying.
B. Determine locations and elevations of existing structures (including finished
floors), roadways, visible utilities a:nd storm drains, adjacent property lines, and
norizontal and vertical cOntrol for construction.
C. Deter:búne locations of underground utilities that could interfere with
construction of the new facilities.
,
I
D. Convert survey information to digital format for use on AutoCAD, latest release.
I
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Subtask 1.4 Preliminary Site Plan ApprDval
,
,
CDM will prepare and submit a Preliminary Site Plan report including 24" x 36"
drawings ~d sketches addressing community development: issues such as setbacks,
landscaping. nDise abatement, odor cDntrol, constructiDn activities restrictions,
stormwater!contrDl, and other issues pertaining tD the plantùng and zo:ning process.
CDM will sùbm.it a draft plan tD !:he appropriate County agendes, receive COInn'\ents,
and modifysÜe plan as necessary. The scope of services is based on the assumption that
the pIan will be approved through the a.dm.inïsttatíve approval process. Public hearings
are nDt budgeted for this task
TASK 2.0 FINÁL DESIGN SERVICES
This task provides (or the preparation of drawings and specifications, conducting formal
reviews of the conti;act documents at certain CDmpletion levels, and developing an Opirúon of
probable consl:ructiòn cast. Specific work products will include three draft contract docum.ent
sets during three different leveJs of completion.
,
Subtask 2.1 P.rep~ration of Contract DOCuments
CDM will ptepare final construction draWings and specifications suitable fDr inviting
construction¡bids/ negotiated cOsts for this project. The tedu\Îca1 specifications will
utilize CSt's sixteen divisions, three-part format. The design shall be complete including
(as applicable to the PrDject) site imprDvements, building, appurtenances, process and
ancillary eq~pment,~cessories,. wiring, piping, foundations, substructures, electrical
controJs, in5trumentatio~ metering, and all mecbanica1 fadlities. The design shall also
include detailed drawings; specifications, tables, charts, scheduIès, and other
documentation as may be necessary for the Project.
I
Sub task 2.2 Periodic Review of W otk ProgTess
At apprDxim~tely the 30 percent, 60 percent, and 90 percent completion levels of the
contract docùments, CDM will subllÚtthree sets of prDgress drafts of the contract
documents to SLCU fDr review, schedule and conduct a review meeting with SLCU, and
address app~opriate SLCU review comments.
Subtask 2.3 Final Contract. Document Submittal
CDM will submit three sets of final contract documents to 5tCU at completion of the
design of theiproject.
!
Subtask 2.4 PrDbàble Construction Cost
CDM will prepare an opinion of .the probable construction cost at the 60 percent and 90
percent completion levels for the Project. The final estimate of probable COnstruction cost
shall be delivered tD SLCU at completion of the design of the project.
A-5
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I
TASK 3.0 PERMITTING SERVICES
I
This task provides for the preparation of necessary pemút applications, meetings, and
negotiation with regulatory agencies and preparation of responses to Requests for Additional
Information (RAI). j
CDM will prepare Åpplications for permits as may be required and related to this project.
PerIIÙt-related work shall include furnishing required data, drawings, and other information
requested and ass~'ä:ng SLCUto obtain required permit approvals. CDM wiU submit permit
applications to SLqu for review and meet with SLCU as required to discuss the review
comments. CDM wµI revise the applications as required and. submit to appropriate regulatory
agencies for review!and approval. The perl1'Ûts to be obtained could include the following:
· Florida Dep~tment of Environmental Protection (FDEP) will require a permit to
construct the well systeIX\ expansion. The plant site improvements will require permits as
well. I
· South FlOridþ1 Water Management District (SFWMD) and SLC Engineering Department
will require ~ Environmental Resources Permit (ERP) for modifications to the existing
stormwater i:lrainage system at the plant site.
· The U.S. En~ironmenta1 Protection Agency (USEPA) will likely require a NPDES
Stormwater Construction Notice of Intent application and preparation of a Storxnwater
Pollution Pr~:vention Plan. These plans are required to be submitted by the construction
]
contractor. CDM will provide any drawings and-specmcations-needed for the submittal.
] .
· The USEP A may require an accidental releaseprevention,pI:Qgram (ARPP) lor the
storage of cettam chemical substa1'\ces such as sulfuric acid (associated with membrane
treatment) ~d c1ùorine (used for disinfection).
I
· Modificatioci; to SLCD's current Consumptive Use Permit (CUP) from SFWMD for raw
water supplY, will be required. All work pertaining to the preparation and submittal of
said permit "ym be performed by CDM~
I
· Modificationito the concentrate. disposal pemùt will be- required. All work pertaining to
the preparatipn and submission of said permit will be performed by CDM.
I
I
SCHEDULE I
I
The estimated schedUle for the project is as follows assuming authorization to proceed around
January 27~ 2004.
Preliminary Design Report Complete
I
Pe.rnùtting C?mplete
¡
Final Design 90mplete
A-6
March 30, 2004
June 30, 2004
July 15, 2004
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...,
r
OTHER SERVICES NOT INCLUDED IN THIS SCOPE OF SERVICES
The following list ~f items is not included in this Scope of Services but will be addressed in
separate proposa1s:¡Or will be negotiated separately W'íth SLCU, if required:
A.
Excavation for field verification of the actual locatiens of existing underground utilities
and structur.es. If field verification is necessary, excavatien shall be provided by SLeu as
directed by.tDM.
"
Services asshciated with assisting SLCU in the review and evaluation of patent-related
disputes, is~ues, Or claims including preparing to. serve er serving as a consultant er
witness fer SLCU Ït\ litigation, arbitration, public or private hearings, Or other legal or
adminish"afu.e proceedings involving patent-related disputes, issues, or claims.
:1
:/
General, res~dent, andspedal services associated with construction of the facility
expansion iilcIuding operating manuals and start-up SetVices.
'.
Bidding and/or negotiation services to implement the project improvements.
B.
c.
D.
I
Additional s~rvices in connection with the project not otherwise provided for in tlùs
,
Scope ef SerVices.
.I
.I;
COUNTY RESPONSIBILITIES
SLCU shall provideilthe following toCDM m a timely manner. .
:I
· Fees for perI!uts,
E.
,/
· Review of CDM work products,
"
'/
· Standard Frdnt-End (Division. OJ Centract Decuments.
'.
r,
I
A-7
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PROJECT:
PROJECT
DESCRIPTION:
+
EXHIBIT B-1
PROJECT BUDGET
Holiday Pines Water Treatment Plant Expansion
.! Pre.li.minary Design. Pernùtting Assistance, and Filial Design Services
Task 1 - Preliminary Design Report
Labor Categ-ory
Officer
Principal/ Associat~
SeIÚor Professional::
Professional n
Professional I
Sernor Support Senjices
Staff Support Services
Project Administra~on
I
TOTAL LABOR C~~T
1
"
OTHER DIRECT Cq¡STS
Travel
Copy:ing and Printiiig
Computer/Scanning
Postage and Shippixig
;,
;1
TOTAL OTHER DIRECT COSTS
OUTSIDE PROFESS~ONALS
Geotecluùca1i
Survey ;:
TOTAL OUTSIDE PROFESSIONALS
!/
TOTAL ESTIMATED COST
I
,
TOTAL UPPER UMIT AMOUNT, USE
Hours Total
16
60
60
120
40
8
60
80
444
$38,820
$750
750
500
500
$2,500
$5,000
2500
$12.500
$53.820
$53.820
B-1
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EXHIBIT B-2
PROJECT BUDGET
PROJECT:
PROJECT
DESCRIPTION:
Holiday Pines Water Treatment Plant Expansion
Preliminary Design, Permitting Assistance, and Final Design Services
Tasks 2 - Final Design Services
Labor Cate~ory
Hours
~
Officer
Principal/ Associate,
SeIÚor Professional:
Professional n
Professional r I
Senior Support Senpces
Staff Support Services
Project Administration
40
120
400
360
120
40
300
200
1,580
TOTAL LABOR COST
.,
I
OTHER DlREcr CQSTS
Travel,
Copying and Printiri,g
Computer/Scanning
Postage and Shipping
,
$138,500
$2,000
4,000
2,000
b.OOO
TOTAL OTHER DIRECT COSTS
$10,000
i2S,OOO
I
OUTSIDE PROFESSiONALS
TOTAL ESTIMATE!!> COST
ll73,500
TOTAL UPPER LIMIT AMOUNT, USE
~O-2
B-2
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PROJECT:
PROJECT
DESCRIPTION:
+
P 01 ZlO I Z
EXHIBIT B-3
PROJECT BUDGET
Holiday Pines Water Treatment Plant Expansion
Preliminary Design, Permitling Assistance, and Final Design Services
Task 3 - Permitting Services
Labor Cate~o'!y
Officer;
PrÙ'\cipal/ Associat~
Senior Professional-
Professional II '
Professional I
Senior Support Seni!ices
"
Staff Support Services
Project Adminístra~on
,
TOTAL LABOR COST
.I
OTHER !>lRECT CaSTS
Travel,
Copying é\t\d Printing
Computer/Scanning
Postage and S1ùppmg
'\
TOTAL OTHER D~ECT COSTS
.,
.I
TOTAL ESTIMATED COST
,I
:
TOTAL UPPER LlMÍT AMOUNf, USE
Hours
Total
16
48
160
160
120
16
80
120
720
$61,640
$] ,000
1,500
1,000
500
$4,000
$65.640
.$6.5.64.0
B-3
"'tJH~J.d.~
F-Z37
\ ~,
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AGENDA REQUEST
ITEM NO. 10
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
P~~D BY,
p.M./~
SUBMITTED BY (DEPT) : Utilities Department
SUBJECT: Staff recommends that the Board declare an emergency and approve
extending the current contract with Astaldi Construction Corporation for
the installation of water and wastewater transmission lines from the
existing waterline on Okeechobee Road (SR70) to the St. Lucie County
Fairgrounds.
FUNDS AVAIL:
(Fundi.ng"s.Q.urç~Ilotidentified and cost of project nO+ finalized.)
PREVIOUS ACTION: Board approved contract #C03-07-S06 dated July 22, 2003
between St. Lucie County and Astaldi Construction Corporation.
RECOMMENDATION: Staff recommends that the Board declare an emergency and
approve the piggyback contract with Astaldi Construction Corp. for the
installation of water and wastewater transmission lines.
[ J
[ XJ
APPROVED
OTHER:
DENIED
Item pulled prior to
meeting.
ENCE:
COMMISSION ACTION:
Do Anderson
County Administrator
ft~
County Attorney:X ~
Originating Dept: X Other:
Finance Director: (Check for Copy only, if applicable)____
Coordination/Siqnatures
Mgt. & BUdget:~
Purchasing
(~~'.'. ~ :. '
.k'" I
¡
"I
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Other:
Eff. 5/96
...
,
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'~$t.1,yçieCount~
Utilities Department
2300 Virginia Avenue
Fort Pierce, FL. 34982
(772) 462-1150 Fax: (772) 462-1153
MEMORANDUM
TO:
Board of County Commissioners
P.M. Bowers, Interim Utilities Director ~
FROM:
DATE:
January 27,2004
RE:
SLC Fairgrounds Water Plant Line Extension
BACKGROUND: The piggyback of the Astaldi Construction Corp. contract will allow for the
extension of the existing waterline on Okeechobee Road (SR 70) to the St. Lucie County
Fairgrounds Water Plant. This interconnect will support!back-up the existing Port St. Lucie bulk
line coming from the South. Also, this contract will be utilized for the extension /construction of
transmission lines associated with the future expansion of the North District water and
wastewater facilities. Attached is a letter confirming the extension of current contract pricing
from Astaldi Construction Corp.
RECOMMENDATION: Staff recommends that the Board declare an emergency and approve
the piggyback contract with Astaldi Construction Corp. for the installation of water and
wastewater transmission lines.
...
01/21/2004 14:34
9544232597
ASTALDI
PAGE 01/01
fI
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Astaldi Construction Corporation
Sf. Lucie County - Utilities
2300 Virginia Avenue
PO Box 728
Fort Pierce, Florida 34982-5652
P.M. Bowers
Assistant Public Works Director
772462-1150
772-462-1153 (fax)
@CO.st-lucie.gov
Ref.: 2004/048
Date: January 21. 2004
Re: Phase 18,2 & 3
Subject: Additional Work
Dear Sir:
Please allow this letter to confirm our agreement to ~xtend current Contract unit
pricing contained within our Contract dated July 22" ,2003. # C03-07-506, between
St. Lucie County and Astaldi Construction Corporation to any and all work that is
currently under discussion within St. Lucie County.
Sincerely,
Nicholas Fiduccia
Division Manager
8220 State Road 84 Suite 300. Davie, Florida 33324
Telephone: (954) 423-8766, Fax: (954) 423-2597
-
\.r/
'-'
..."
AGENDA REQUEST
ITEM NO. 11
DATE: January 27, 2004
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
~~
SUBMITTED BY (DEPT) : Utilities Department
P.M. Bowers
SUBJECT: Staff requests that the Board approve a Work Authorization with
Masteller & Moler, Inc. for engineering services the design, permitting,
and construction administration for the extension of a 12" water main from
the Seminole Tribe Lands to the St. Lucie Fairgrounds Water Treatment Plant
in the amount of $213,700.
FUNDS AVAIL: Funds to be made available 479-3600-56J300S- 300
Improvements other than Building/Consulting Engineer
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board approve a Work
Authorization with Masteller & Moler, Inc. for engineering services for the
extension of a 12'1 water main from the Seminole Tribe Lands to the St.
Lucie Fairgrounds Water Treatment Plant in the amount of $213,700.
[ ]
[ X]
APPROVED
OTHER:
[ ] DENIED
Item pulled prior to
meeting.
COMMISSION ACTION:
ou Anderson
County Administrator
::::::.::::r:e~:Xx ~ :::er: Budge',
Finance Director: (Check for Copy only, if applicable)____
Coordination/Siqnatures
UO "'~
Purchasing
Other:
Eff. 5/96
-
.\..
-.
· .. . ··c- · \"\\"
I#,~:r~;: S\. L l\Ç\ª----~º-\!~,~
.
· · s Department
utiht,e . 'a Avenue
2300 VirglU1 34982
Fort l'ierC~:;'(772) 462-1153
(772) 462-1150 .
.
MEMORAhlDUM
FROM:
d f County Commissioners
Boar 0 . M
Inten' m Utilities Duector
P.M. Bowers,
TO:
RE:
January 27,2004
St. Lucie Fairgrounds Water Treatment Plant - Work Authorization
DATE:
BACKGROUND: The Work Authorization wiü Masteller & Moler, Inc. will provide for the
extension of a 12" water main (surveying, design,contract planning and pennits) from the
Seminole Tribe Lands to the St. Lucie Fairground Water Treatment Plant. Construction plans
and engineering design services will be prepared Dr project construction by Astaldi Construction
Corp. from the piggybacking of the existing projet contract.
The piggyback of the Astaldi Construction Corp. ontract will allow for the extension of the
existing waterline on Okeechobee Road (SR 70) tIthe St. Lucie County Fairgrounds Water Plant.
This interconnect will supportlback-up the existiJ; Port St. Lucie bulk line coming from the
South. Also, this contract will be utilized for thextension /construction of transmission lines
associated with the future expansion of the Nortb)istrict water and wastewater facilities.
RECOMMENDATION: Staff recommends tli the Board approve a Work Authorization with
Masteller & Moler, Inc. for engineering services)r the extension of a 12" water main from the
Seminole Tribe Lands to the St. Lucie Fairgrounl Water Treatment Plant in the amount of
$213,700.
-
..
Jan 22 04 O' '2p
'-'
Masteller*Moler
7727941....,
p. 1
-
.
Exhibit A
Engineering Services Related to Providing
Route Survey, Base Plans, Engineering, Construction Plans, Permitting, Construction
Administration, and Periodic Inspection for the Extension of a 12" Water Main
From the Senrinole Tribe Lands to the 81. Lucie Fairgrounds Water Treatment Plant
1. Scope Of Services
A. Provide a Route Survey for Engineering Utility Design purposes for a water pipeline
project. The Project will begin at the Seminole Tribe Lands on the south side of Route
70 and extend west along the south side of Route 70 to 11 Mile Road. The Route Survey
will then proceed south on 11 Mile Road. to Midway Road and west along the north side
of Midway Road to the St. Lucie Fairgrounds entrance road. The Route Survey \viIl then
proceed south along the 81. Lucie Fairgrounds entrance road and west to the existing S1.
Lucie Fairgrounds Water Treatment Plant. The estimated length of the Route Survey is
28,000 feet. The Route Survey will include a11 visible improvements located within the
proposed pipeline corridor and detailed m£brmation as needed at the directional bore
lQcations. Elevations will be based on NGVD 1929 and cross-sections will be obtained
at 200' intervals along the route. Base Plans will be prepared showing the Route Survey
information and for use in preparing the Engineering Utility Design Construction Plans.
B. Prepare Construçtion Plans and provide Engineering Design services suitable for project
construction showing proposed water main pipeline with gate-valves, air relief valves,
and directional bores. It is understood that the project will be constructed by Astaldi
Construction Corp. by "piggy-backL11g" the contract onto an existing project contract. A
more detailed description of the pipeline project is as follows:
The Water Main System will consist of approximately 26,400 LF of 12" pipeline and
approximately 1,600 LF of 12" directional bores. A connection will be made to the
existing 10" water main pipeline located at the Seminole Tribe Lands on the south
side of Route 70. 'The proposed 12" pipeline will then be constructed along the south
side of Route 70 proceeding west to 11 Mile Road. The 12" water pipeline will then
be designed to prQceed south on 11 Mile Road to MidV\ray Road and then proceed
west on the north side of Midway Road to the entrance road serving the St. Lucie
County Fairgrounds site. The 12" water main will then proceed south along the
entrance road to the St. Lucie Fairgrounds and west to the existing water plant site at
the St. Lucie Fa.íl'groWlds for connection to the ~xisting piping system at the plant
site. Directional bores 'will be made at all paved road crossings and under major
canals in order to minimize damage and reconstruction of these elements. Manual air
release valves, gate valves, and :fire hydrants will be designed for construction as
required.
·
Jan 22 04 02 '2p
~
Masteller*Moler
7727941: .,
....,
p.2
.'
Exhibit '''A''
Page 2 of2
C. Permits will be required tor the construction of this 12" water main extension. We will
provide services including the preparation of an FDEP Pennit Applìcation along with
necessary plans and supporting data for construction of the pot.qble 12" 'Water main
system. Services include final certification to FDEP for operation of the 'Water main. In
addition. a Utility Permit for construction of the water main pipeline in Route 70 must be
obtained from FDOT. Our services include acquisition of the FDOT Utility Permit as
well as any other incidental permits that will be required for construction oftrus pipeline
project.
D. We will provide services including assistance to St. Lucie County during construction
administration and periodic construction inspection. These services will be on a "as.
needed" basis to be sure that the project is constructed in reasonable compliance v.i.th the
Construction Plans and permits. It is assumed, due to aggressive schedules, that
construction of the project will be done by Astaldi Construction Corp. by change order.
Therefore, preparation of bid specifications and contract documents and services during
bidding have not been included,
II. Time of Performance
Preparation of plans for the water main system with appurtenances and directional bores
for FDEP Permit applications to construct and Utility Permit appJications for a FDOT
Permit will be completed in a time frame estimated at 10 weeks after our receipt of a
signed work authorization.
III. Construction Cost Estimate
The estimated construction cost tor this project is $1,500,000.00
IV. Method and Amount of Compensation
The Engineer, Masteller & Moler, Inc. shall be compensated as follows:
1. Scope of Services; Paragraph A, total1ump sum fee of
2. Scope of Services; Paragraphs Band C, total lump sum tee of
3. Scope of Servic.es; Paragraph D, total lump sum tèe of
$ 64,400.00
$126,000.00
$ 23,300.00
R){nibit"A"
File #0406
(E.xhibitA.doc)
.~
01/21/2004 14:3~ 9544232597
~
ASTALDI
f!
...J
PAGE 0lì01
Astaldi Construction Corporation
St. Lucie County - Utilities
2300 Virginia Avenue
PO Box 728
Fort Pierce, Florida 34982-5652
P.M. Bowers
Assistant Public Works Director
772-462-1150
772-462-1153 (fax)
@co.st-Iucie.gov
Ref.: 2004/048
Date: January 21, 2004
Re: Phase 18, 2 & 3
Subject: Additional Work
Dear Sir:
Please allow this fetter to confirm our agreement to ~xtend current Contract unit
pricing contained within our Contract dated July 22" , 2003, # C03-07-506, between
St. Lucie County and Astaldi Construction Corporation to any and all work that is
currently under discussion within S1. Lucie County.
Sincerely,
Nicholas Fiduccia
Division Manager
8220 State Road 84 Suite 300. Davie, Florida 33324
Telephone: (954) 423-8766, Fax: (954) 423.2597
~ ...,,¿
AGENDA REQUEST ITEM NO. 12
DATE: January 27, 2004
TO:
REGULAR [X]
PUBLIC HEARING [ ]
CONSENT [ ]
Board of County Commissioners
SUBMITTED BY {DEPTh
SUB1ECT:
BACKGROUND:
Administration
Bi-Weekly Committee Reports
At the April 11, 2000 Board of County Commissioners Meeting it was decided by the
Board to place an item on the agenda, on a bi-weekly basis, to give the Board an
opportunity to provide updates on the various Committees and Advisory Boards that
they serve on. It has been decided by the County Administrator that this item will be
placed on the agenda on the 2nd and 4th Tuesday of each month.
FUNDS AVAILABLE: N/ A
PREVIOUS ACTION: N/ A
RECOMMENDATION:
This meeting the Board will provide updates on the following Committees and Advisory
Boards that they serve on:
COMMITTEE
Blueway Advisory Committee
Chamber of Commerce Board of Directors
Children's Services Council
Cultural Affairs Council
Friends of SLC Library
Property & Homeowners
St. Lucie County Fire District
Transportation DLCB
Treasure Coast Regional Planning Council
MEETING DATE
As Needed
Monthly
2nd Thursday
2nd Tuesday
2nd Thursday
2nd Wednesday
3rd Wednesday
Quarterly
3rd Friday
COMMISSIONER
Barnes
Lewis
Lewis
Barnes
Bruhn
Bruhn
Bruhn/Coward
Lewis
Coward/Hutchinson
COMMISSION ACTION:
II APPROVED [ ] DENIED
[~OTHER: Item moved to February 3,
2004 Agenda.
Dou sM. Anderson
County Administrator
Review and Approvals
County Attorney:_ Management & Budget:_
Originating Dept: Other:
Finance: (Check for Copy only, if applicable)
Purchasing:_
Other:
Effective: 5/96
. . . . . . . . . .
.
.
St.
Coun
Coun Commissioners
01/23/04
- -lillWARR
FUND
001
001142
001149
001157
001286
001287
001288
101
101003
101006
101216
101217
i02
102001
105
107
107002
107003
140
160
J 83
n08
"-,-..>3215
183216
185004
201
310002
315
316
316104
316201
382
396
397
398
401
401225
418
421
441
451
461
471
491
505
505001
1
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'-"
....,
ST. LUCIE COUNTY - BOARD
WARRANT LIST #19- 17-JAN-2004 TO 23-JAN-2004
FUND SUMMARY
TITLE
General Fund
FTA Section 5303 Grant FY01/02
Section 112/MPO/FHWA/Planning 2004
CSBG Grant FY04
FDCA/EMPA 2004
FDCA/Harardous Materials Grant 2004
TDC Planning Grant FY 03/04
Transportation Trust Fund
Transportation Trust/Local Option
Transportation Trust/Impact Fees
DEP River Park Baffle Box
OTTED Tropicana/Signal Upgrade
Unincorporated Services Fund
Drainage Maintenance MSTU
Library Special Grants Fund
Fine & Forfeiture Fund
Fine & Forfeiture Fund-E911 Surchar
Fine & Forfeiture Fund-800 Mhz Oper
Port & Airport Fund
Plan Maintenance RAD Fund
Ct Administrator-19th Judicial Cir
Domestic Relations Hearing Officer
OSCA Traffic Infraction FY02/03
OSCA Traffic Infraction FY03/04
FHFA SHIP FY03/04
So County Regional Stadium Debt
Impact Fees-Parks
County Building Fund
County Capital
Pepper Park Dune Crossover
FDEP/FRDAP Savanna Rec Phase II
Environmental Land Capital Fund
Lennard Road 1 - Roadway Capital
Lennard Road 2 - Water Capital
Lennard Road 3 - Sewer Capital
Sanitary Landfill Fund
FDEP Waste Tire Grant FY 04
Golf Course Fund
H.E.W. Utilities Fund
North Hutchinson Island Utilities
S. Hutchinson Utilities Fund
Sports Complex Fund
No County Utility District-Operatin
Building Code Fund
Health Insurance Fund
Property/Casualty Insurance Fund
Tourist Development Trust-Adv Fund
Law Library
EXPENSES
442,444.52
249.00
222.31
10,411.17
1,621.23
179.90
274.90
54,541.91
15,757.50
31,848.06
8,423.10
57,313.35
13,087.64
4,350.13
2,804.30
228,746.55
27,192.82
606.80
1,623.15
1,242.83
242.27
6,632.50
750.00
130.00
16.30
45,730.31
325.00
182,623.23
640,034.46
862.85
200.00
12,550.00
2,410.60
12,300.00
4,000.00
32,040.80
1,,551.50
14,038.17
76.44
1,799.25
18,216.27
13,342.90
662.81
2,382.08
3,869.08
8,884.39
29.20
3,725.00
PAGE
1
PAYROLL
28,678.96
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
O.ÒO
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,793.86
0.00
0.00
0.00
\rw'
01/23/04
~~Z\BWARR
....;
ST. LUCIE COUNTY - BOARD
PAGE
2
WARRANT LIST #19- 17-JAN-2004 TO 23-JAN-2004
FUND SUMMARY
FUND TITLE EXPENSES PAYROLL
630 Tax Deed Overbid Agency Fund 380.00 0.00
650 Agency Fund 18,519.77 0.00
672 F.F.A. Road Fund 15,498.33 0.00
GRAND TOTAL: 1,946,764.68 35,472.82
~
"'"
01/23/04 ST. LUCIE COUNTY - BOARD PAGE 1
- -. ZU3WARR VOID LIST# 19- 17-JAN-2004 TO 23-JAN-2004
FUND: 382 - Environmental Land Capital Fund
CHECK INVOICE VENDOR TOTAL
00306993 12406935 Culpepper & Terpening Inc 12,550.00
FUND TOTAL: 12,550.00
\w-
....,
01/23/04
ST. LUCIE COUNTY - BOARD
PAGE
2
........ZU3WARR
VOID LIST# 19- 17-JAN-2004 TO 23-JAN-2004
FUND: 396
- Lennard Road 1 - Roadway Capital
CHECK INVOICE VENDOR
TOTAL
00306993 12407066 Culpepper & Terpening Inc
12407066
CHECK TOTAL:
1,974.60
436.00
2,410.60
FUND TOTAL:
2,410.60
\
~
....,
01/23/04
ST. LUCIE COUNTY - BOARD
PAGE
3
-~~WARR.
VOID LIST# 19- 17-JAN-2004 TO 23-JAN-2004
FUND: 397
- Lennard Road 2 - Water Capital
CHECK INVOICE VENDOR
TOTAL
00305993 12406781 Culpepper & Terpening Ine
12406781
12406782
12406782
CHECK TOTAL:
1,760.00
1,750.00
7,040.00
1,750.00
12,300.00
FUND TOTAL:
12,300.00
..
...,,;
01/23/04
ST. LUCIE COUNTY - BOARD
PAGE
4
--'2illWARR
VOID LIST# 19- 17-JAN-2004 TO 23-JAN-2004
FUND: 398
- Lennard Road 3 - Sewer Capital
CHECK INVOICE VENDOR
TOTAL
00306993 12406772 Culpepper & Terpening Inc
12406772
12406773
12406773
12406776
12406776
CHECK TOTAL:
6.24
53.90
500.00
2,550.00
500.00
450.00
4,060.14
FUND TOTAL:
4,060.14
\
-
-
....,
~
AGENDA REQUEST
ITEM NO. C-2a
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT) : Utilities Department
P. M. Bowers
SUBJECT: Staff requests approval of a Work Authorization with Camp Dresser
& McKee, Inc. for services involving design, permitting, bidding, and
construction services for odor control system modifications at the South
Hutchinson Island Wastewater Facility in the amount of $57,710.00.
FUNDS AVAIL: Funds to be made available 451-3510-531000-300
Professional Services
PREVIOUS ACTION: Board of County Commissioners approved continuing
contract #COO-03-233.
RECOMMENDATION: Staff recommends that the Board approve the Work
Authorization with Camp Dresser & McKee, Inc. for services involving
design, permitting, bidding, and construction services for odor control
system modifications at the South Hutchinson Island Wastewater Facility In
the amount of $57,710.00.
COMMISSION ACTION:
Approved 5-0
CE:
[ X]
[ ]
APPROVED DENIED
OTHER:
--
derson
Administrator
CO='y "'orn,y,X =-D/
Originating Dept:X
Finance Director: (Check for Copy only,
Coordination/Siqnatures
Mgt - & Budget: UlJ !(]1m6¡
,
Purchasing
Other:
if applicable)____
Other:
Eff _ 5/96
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\~~?" ~rJ~;~:~·~~·~::~;!'"~-~ :.. - - _ " _ .
'" ..> ~$J._l..UÇlª".QQUOtï
Utilities Department
2300 Virginia Avenue
Fort Pierce, FL. 34982
(772) 462-1150 Fax: (772) 462-1153
MEMORANDUM
TO:
Board of County Commissioners
Mike Bowers, Interim Utilities Director ~
FROM:
DATE:
January 27,2004
RE:
SHI Wastewater Facility Work Authorizations
Odor Control System Modifications
BACKGROUND: The Work Authorization for Camp Dresser & McKee, Inc. will provide
services for the design, permitting, bidding, and construction services for odor control system
modifications at the South Hutchinson Island Wastewater Facility. The project includes
installing a new biofiltration odor control system, sealing the headworks and sludge storage
building, and installing new filter housings for the sludge storage tank exhaust system.
CDM will provide construction services on an as needed basis during construction for the
estimated 5-month construction period. General services include contract assembly, execution
and administration, project progress meetings and site visits, shop drawing review, final
inspections, and contractor's pay request, change orders and certification of substantial
completion.
RECOMMENDATION: Staff recommends that the Board approve the Work Authorization
with Camp Dresser & McKee, Inc. for services involving design, permitting, bidding, and
construction services for odor control system modifications at the South Hutchinson Island
Wastewater Facility in the amount of$57,7l0.00.
- -
'-" ....,.¡
WORK AUTHORIZATION NO. 20
Professional Services
South Hutchinson Island Wastewater Facilities
Odor Control System Modifications
COO-03-233
Pursuant to that certain Agreement Between County and Engineer for Còntinuing
Engineering Services (the "Agreement") between St. Lucie County (the "County") and Camp,
Dresser & McKee, Inc. (the "Engineer") dated March 14, 2000, Engineer hereby agrees to
provide professional engineering services under the terms and conditions set forth in Exhibits
"A", "B-1", "B-2", "C-1 ", "C-2", and "D".
IN WITNESS WHEREOF, the County and the Engineer have executed this Work
Authorization, effective this day of , 2004.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
CAMP, DRESSER & MC~ INC.
BY: ::=~'
~: ALØJ(~· Þ1...~
~ ·f·
Title:
G:\A TTY\AGREEMNIì WORK.AUIìcdm SHIwastewaterodorcontrol.wpd
-
-
~
....,.¡
EXHIBIT A
ST. LUCIE COUNTY
SOUTH HUTCHINSON ISLAND W ASTEW A TER FACILITIES
ODOR CONTROL SYSTEM MODIFICA TrONS
BACKGROUND
The Hutchinson Island 'Wastewater Treatment Plant (WWTP) is a 1.6-rrùllion gàllon per day
(MGD) advanced wastewater treatment plant that currently treats flows well below its design
capacity. Wastewater is screened and de-gritted prior to biological treatment in plug-flow'
aeration basins. After secondary clarification, the wastewater is filtered and disinfected prior to
discharge. Waste activated sludge (WAS) is currently aerobically digested in two of the four
~ aeration basins. This practice will cease in the near future due to the proximity of new housing
adjacent to the Structure. WAS is stored in two mixed, but un-aerated, storage tànks. Lime
slurry is applied to the sludge prior to hauling off,·site for disposal. Sludge is neither thickened
nor dewatered on-site.' .
The headworks and sludge storage tanks are covered and process equipment is enclosed.
There are two odor control systems installed. A low"'profile packed tower scrubber was .
furnished to treat headworks odors. The other system captures air from the sludge storage tank
headspace, compresses it and diffuses it into the aeration basins through coarse bubble diffusers
located at the effluent end of the basins. A chemical feed system is located approximately one
mile upstream of the WV\lTP, but it is no longer used. ,
The most odorous areas of the plant - headworks, aeration basins, and sludge tanks":' are
located on the sòuth end of the site, within close proximity of new housing. The site has good
buffering from residences in all other diIections. The County is desirous of capturing and
treating potential odors from these three primary sources.
. "
In order to obtain air quality control system design criteria data, Camp Dresser & McKee Inc.
(CDM) prepared a report investigating hydrogen sulfide concentrations emitted from the
headworks, aeration basins and aerobic digesters, sludge storage tanks, and final clarifiers. The
report provided an analysis of air quality h'eatment technologies for these major odor sources.
Chemical scrubbing and biological treatment were considered. A probable capital and operating
cost for each option in a 20-year present worth analysis with itemized costs was included.
A vended biofilter was recommended for the South Hutchinson Island Wastewater Facilities.
SCOPE OF SERVICES
Task 1 - Design
This task consists of the development of permitting and construction plans and technical
specifications necessary to permit and bid the Odor Control System Modifications project at the
South Hutchinson Island Wastewater Facility.
A-I
mh1434.doc
'-"
...J
Subtask 1.1 CDM will collect, review, and evaluate pertinent information requli"ed.for the
project including record as-built drawings, electrical and instrumentation
schematics, etc.
Subtask 1.2 CDM will prepare drawings for permitting and bidding of the new biofiltration
odor control system and modifications, as required. A preliminary list of
drawings required for the project is adollows:
· Cover sheet! Location Map
· Drawings Index, Legend, Symbols and Abbreviations
· Aerial Photo! Site Location Map
· Existing Packed Tower Scrubber Odor Control System
· Demolition of Existing Packed Tower Scrubber Odor Control System
· Proposed Biofi1tration Odor Control System
· Concrete Slab Area and Sections
· Miscellaneous Details (2 sheets)
· ElectricalDrawings! Details (2 sheets)
To summarize, a total of approximately 10 drawings will be required to obtain
permits and construct this project.
Sub task 1.3 CDM will prepare specifications, utilizing the EJCDC! CST format, which will
consist of written technical descriptions of materials, equipment, construction
systems, standards and workmanship as applied to this project.
subtask 1.4 CDM will prepare an estimate of probable construction costs at 90 percent·
completion stage, and submit the estimate to County for review.
Task 2 - PERMITTING
CDM will prepare and submit the required permitting documentation to the Florida
Department of Environmental Protection (FDEP) for the construction of the new system as part
of this work authorization. CDM will meet with FDEP staff, if necessary, to obtain a permit
and! or modification of the existing permit. CDM will prepare and submit responses to FJ?EP
requests for additional information.
A-2
mh1434.doc
'-"
......,¡
Task 3 - BIDDING SERVICES
In this task, CDM will assist the County in· obtaining bids for the construction of the project,
assist the County in evaluating the bids and in assembling and awarding the contract, and will
arrange and preside over a prebid and a preconstruction conference.
Subtask 3.1 CDM will provide one set of drawings and contract documents (èlectroruc
format) to the County. The County will advertise for bids, and provide the
documents to prospective bidders. '
Subtask 3.2 CDM will coordinate the advertisement of the bid, respond to communications
from Contractors, attend a prebid conference, and issue addenda, as necessary.
Subtask 3.3 CDM will prepare a detailed final opinion of probable cost.
Subtask 3.4 CDM wÍll attend the bid opening, evaluate bids, and recommend a bidder for
A ward of Contract to the County.
Subtask 3.5 After issuance of a Notice of Award by the County, CDM shall assist the County
in preparing the construction contracts, request and review information from the
Contractor, and advise the County on finalizing the contract.
TASK4- PROJECT/ QUALITY MANAGEMENT
Activities performed under this task consist of those generally administrative functions
requ.ired to assure that the projeèt remains on schedule, within budget, and that the quality of
the work pro.ducts defined within this scope is consistent with CDM's standards and County's
expectations.
Specific activities included are identified below:
Subtask 4.1 Project Update Meetings - CDM's project manager will prepare for and attend
status reporting meetings throughout the life of the project. It is estimated that
. meetings will be held on the average of once a month.
Subtask 4.2 Quality Control (QC) Technical Review - CDM maintains a QC program on all of
its projects. One Tèchnical Review Committee (TRC), meeting has been budgeted
for and will be conducted at the 50 percent, completion stage of the project.
County representative will be invited to attend and participate at this TRC
meeting.
Subtask 4.3 Project Status Reports - CDM's project manager will prepare and submit
monthly status reports throughout thé life of this project.
TASK 5 - GENERAL ENGINEERING SERVICES
Camp Dresser & McKee Ine. (CDM) will provide services during construction for the Odor
ContTol System Modifications at the South Hutchinson Islarid Wastewater Treatment Facility on
A-3
mh1434.doc
~
....."
an as needed basis. The construction scope of services presented in this task and is based on the
following:
· Performing smoke testing to identify leak points in the headworks structure
· Installing new gasket material to the checker plate coverings on the headworks structure
and the sludge storage building
· Replacing the grating over the slide gates of the sludge storage building with gasketed
aluminum checker plate . .
· Installing a new biofiltration odor control system to exhaust and treat the air from the
headworks of the treatment facility
Under this task, CDM will provide construction services on an as needed basis during
construction for the estimated 5-month construction period (120 days. to substantial completion
and 150 days to final acceptance). General serviçes inclu~e contract assembly and execution,
contract administration, project progress meetings, periodic site v.:isits, shop drawing review,
issue clarifications, review of contractor's pay requests~ final inspections, certification of
substantial completion, preparation of change orders, and the preparation of record drawings
all to be rendered ort an as needed basis.
subtask 5.1 CDM will consult wíth, advise the County, arid act as its representative as
. provided in the General Conditions of the construction cdntract. Consult with
and advise the County as to the acceptability of substitute materials and
equipment proposed by the Contractor when substitution is permitted by the
Contract DocUments.
Sub task 5.2 CDM will make visits to the site at intervals appropriate to the various stages of
construction to observe the progress and quality of the executed work of the
Contractor and to determine in general if such work is proceeding in accordance
with the Contract Documents. During such visits and on the basis of on-site _
observations, CDM shall keep the County informed of the progress of the work,
shall endeavor to guard the County against defects and deficiencies in such work
and may disapprove or reject work as failing to coruorm to the Contract
Documents.
subtask 5.3 CDM will review and approve Shop Drawings and samples, the results of tests
and inspections and other data which the Contractor is required to submit.
subtask 5.4 CDM will issue County instructions to the Contractor and issue necessary
interpretations and clarifications of the Contract Documents. Have authority as
the County's representative, to require special inspection or testing of the work.
Act as initial interpreter of the requirements of the Contract Documents
regarding the execution and progress of the work.
A-4
mh1434.doc
~
""'"
Subtask 5.5 Based on the CDM's on-site observations and on review of applications for
payment and the accompanying data and schedules, the CDM will determine the
amounts owing to the Contractor and recommend in writing payments to the
Contractor in such amounts.
Subtask 5.6 The CDM will conduct a substantial completion inspection and a final inspection
to deterITÚne if the work has been completed in accordance with the Contract
Documents. Also included is the FDEP site inspection upon final completion of
the work.
Subtas.k 5:7 CDM will undertake project quaLity management to meet budget and time
,constraints; generate correspondence to the County, Contractor, regulatory
agencies, and other parties; provide monthly project starns reports; prepare
monthly progress meeting minutes; and maintain comprehensive project records
and documentation on file.
TASK 6 - SPECIAL ENGINEERING SERVICES DURING CONSTRUCTION
Activities performed under these tasks consist of supplementary and sp'ecial engineering
services required during the construction and implementatioIl of the project.
Subtask 6.1 Prepare for the County a set of reproducible record drawings and two (2)
blueline prints shöwing those significant changes made during the construction
process based on information furnished to CDM by the Contractor.
Subtask 6.2 Provide services in connection with preparing change orders to reflect changes to
the construction project.
Subtask 6.3 Provides services in connection with prepaiing final certifications of completion
of construction.
Subtask 6.4 CDM will provide starrnp and training services for the biofiltration odor control
system on an as needed basis. These services will include the initial starrnp of the
system. CDM will also provide training to St. Lucie County personnel in the
operation of the biofiltration system. This training'will include standard
procedures to follow and checklists to assist with the standard maintenance
procedures.
TASK 7 - RESIDENT SERVICES DURING CONSTRUCTION
The activities performed under this task consist of providing resident representation during the
construction and implementation of the project.
Subtask 7.1 Activities performed under this task consist of furnishing a part-time Project
Representative (PR) during the construction of the project, to observe the .
performance of the work of Contractor.
A-5
mh1~34.dcc
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Subtask 7.2 The Project Representative as Engineer's agent will act as directed by and under
the supervision of Engineer, and will comer with Engineer regarding his actions.
The Project Representative's dealings in matters regarding the on-site work shall
in general be only with Engineer and Contractor, and dealings with
subcontractors shall only be through or with the full knowledge of Contractor.
Written cöni.munication with County will be only through or as directed by
Engineer.
Subtask 7.3 The P~oject Representative will prepare daily reports, describing the general
working conditions, areas on construction activity, tests performed and special
and unusual events.
Subtask 7.4 The duties and responsibilities and the limitations of the authority of the Project
Representative are as contained in Attachment D.
PAYMENT AND COMPENSATION
- -
Payment for services shall be made on the basis of a lump sum fee for each task in the project
. scope of services and in accordancè with Attachments B and C. CDM will submit monthly
invoices based on the percent complete for the work performed.
ESTIMATED PROTECT SCHEDULE
Receive Authorization
Complete Design documents
Receive Permits
Complete Bidding
Services During Construction
January 15,2004
February 15, 2004
March 30, 2004
May 15 2004 .
150 days from start of Construction
(Est. October 15, 2004 completion)
A-6
mh1434.doc
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PROJECT:
PROJECT
DESCRIPTION:
REFERENCE:
~
EXHIBIT C-1
BUDGET
South Hutchinson Island Wastewater Facilities
Odor Control System Modifications
Design, Perrr}itting,and Bidding Services
As Outlined in the Scope of Services, Attachment A
''WI
Agreement between St. Lucie County Board of County Corrunission and
Camp Dresser & McKee Inc. .
Labor Category'
Officer
Principal! Associate
Professional II
Professional I
Senior Support Services
Staff Support Services
Project Admin:in:istration
TOTAL HOURS'
TOTAL LABOR COST
OUTSIDE PROFESSIONAL SERVICES
(Electrièal D~sign)
OTHER DIRECT COSTS
GRAND TOTAL
USE A LUMP SUM
C-1
Hours
14
52
128
68
16
46
82
..406
$33,250
$3,000
$2,500
$38,750
$38.750
"
mh1434.doc
PROJECT:
PROJECT
DESCRIPTION:
-REFERENCE:
.....
EXHIBIT C-2
BUDGET
South Hutchinson Island Wastewater Facilities
Odor Control System Modifications
Services d ~ring Construction
As Outlined in the Scope of Services, Attachment A
'wi
Agreement between Sf Lucie County Board of County Commission and
Camp Dresser & McKee Inc.
Labor Category
Officer
Principalj Associate
Professional II
Professional 1.
Professional Services
Staff Support Services
Project Adtnininistration
TOTAL HOURS
TOTAL LABOR COST
OUTSIDE PROFESSIONAL SERVICES
. (Electrical Inspection)
OTHER DIRECT COSTS
GRAND TOTAL
USE A LUMp· SUM
C-2
Hours
6
24
56
16
40
12
56
210
$15A60
$2,000
$1,500
$18,960
$18,960
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EXHIBIT D
DUTIES, RESPONSIBILITIES, AND LIMITATIONS OF AUTHORITY
- OF THE PROJECT REPRESENTATNE
A. GENERAL
Resident Project Representative is Engineer's Agent, will act as directed by and under
the supervision of Engineer, and will confer with Engineer regarding his actions.
. Resident Project Representative's dealings in matters pertaining to the on-site Work shall
in general be only with Engineer and Contractor, and dealings with Subcontractors shall .
orily be through or with the full knowledge of Contractor. Written communication with
Owner will be only through or as direCted by Engineer. .
B. DUTIES AND RESPONSIBILITIES
Resident Project Representative will:
1. Schedules: Review the progress schedule, schedule of Shop Drawing
submissions and schedule of values prepared by Contractor and consult with
Engineer concerning their acceptability.
2. Conferences: Attend preconstruction conferences. Arrange a schedule of
progress meetings and other job conferences as required in consultation with
Engineer and notify those expected to attend in advance. Attend meetings, and
maintain and circulate copies o(minutes thereof.
3. Liaison:
a. Serve as Engineer's liaison with CÖntractor, working principally through
Contractor's superintendent and assist him in understanding the intent of .
the Contract Documents. Assist Engineer in serving as Owner's liaison
with Contractor when Contractor's operations affect Owner's on-site
operations.
b. As requested by Engineer, assist in obtaining from Owner additional
details or information, when required at the job site for proper execution'
of the Work.
4. Shop Drawings and Samples:
a. Receive and record date of receipt of Shop Drawings and samples, receive
samples which are furnished at the site by Contractor, and notify
Engineer of their availability for examination.
b. Advise Engineer and Contractor or his sùperintendent immediately òf the
commencement of any Work requii-ing a Shop Drawing or sample'
submission if the submission has not been approved by Engineer.
5. Review of Work, Rejection of Defective Work, Inspections and Tests:
a. Conduct on-site observations of the Work in progress to assist Engineer
in determining if the Work is proceeding in accordance with the Contract
Documents an'a that completed Work will conform to the Contract
Documents.
D-1
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b. Report to Engineer whenever he believes that any Work is u,nsatisfactory,
faulty or defective or does not conform to the Contract Documents, or
does not meet the requirements of any inspections, tests or approval
required to be made or has been damaged prior to final payment; and
advise Engineer when he believes Work should be corrected or rejected
or should be uncovered for observation, or requires special testing,
ìnspection or approval. .
c. Verify that tests, equipment and systems startups and operating and
maìntenance instructions are conducted as required by the Contract
Documents and in presence of the required personnel, and that
Contractor maintains adequate records thereof; observe, record and
report to Engineer appropriate details relative to the test procedures and
startups.
d. Accompany visiting inspectors representing public or other agencies
having jurisdiction o,:,er the Project, record the outcome of these
ìnspections and report to Engineer.
6. Interpretation of Contract Documents: Transmit to Contractor Engineer's
clarifications and interpretations of the Contract Docùmenfs.
7. Modifications: Consider and evaluate Contractor's suggestions for modifications
in Drawings or Specifications and report them with recommendations to
Engineer.
8. Records:
. a. Maintain at the job site orderly files for correspondence, reports of job
conferences, Shop Dràwings and samples submissions, reproductions of
original Contract Documents including all Addenda, change orders, field
orders, additional Drawings issued subsequent'to the execUtion of the
Contract, Engineer's clarifications and interpretations of the Contract
Documents, progress reports, and other Project related documents. .
b . Keep a diary or log book, recording hours on the job site, weather
conditions, data relative to questions of extras or deductions, list of
visiting officÍé:lls and representatives of manufacturers, fabriéators,
suppliers and distIibutors, daily activities, decisions, observations in
general and specific observations in more detail as the case of observing
test procedures. Send copies to Engineer.
c. Record names, addresses and telephone numbers of alÍ Contractors,
Subcontractors and major suppliers of materials and equipment.
9. Reports:
a. Furnish Engineer periodic reports as required of progress of the Work
and Contractor's compliance with the approved progress schedule and
schedule of Shop Drawing submissions.
b. Consult with Engineer in advance of scheduled major tests, inspections or
start of important phases of the Work.
c. Report immediately to Engineer upon the occurrence of any accident.
10. Payment Requisitions: Review applications for payment with ContractÇ)r for
compliance with the established procedure for their submission and forward
them with recommendations to Engineer, noting particularly their relation to the
D-2
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schedule of values, Work completed and materials and equipment delivered at
the site but not incorporated in the Work.
11. Certificates, Maintenance and Operation Manuals: During the Course of the
Work, verify that certificates, maintenance and operation manuals and other data
required to be assembled and furnished by Contractor are applicable to the items
actually installed; and deliver this material to Engineer for his review and
forwarding to Owner prior to final acceptance of the Work.
12. Completion:
a. Before Engineer issues a Certificate of Substantial Completion, submit to
Conh'actora list of observed items requiring completion or correction.
b. Conduct final inspeètion in the company of Engineer, Owner and
Contractor and prepare a final list of items to be completed or corrected.
c. Veri£y that all items on final list have been completed or corrected and
make recommendations to Engineer concerning acceptance.
C. LIMITATIONS OF AUTHORITY
Except upon written instructions of Engineer, Resident Project Representative:
1. - Shall not authorize any deviation from the Contract Documents or approve any
substitute materials or equipment.
2. ~hall not exceed limitations on Engineer's authority as set forth in the Contract
Documents.
3. Shall not undertake any of the responsibilities of Contractor, Subcontractors or
Contractor's superintendent, or expedite the Work.
4. Shall not advise on or issue directions relative to any aspect of the means,
meth¿ds, techniques, sequences or procedures of construction unless such is
specifically called for in the Contract Documents. . .
5. Shall not advise on or issue directions as to safety precautions and programs in
connection with the Work.
6. Shall not authorize Owner to occupy the Project in whole or in part.
7. . Shall not participate in specialized field or laboratory tests.
D-3
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AGENDA REQUEST
ITEM NO. C-2b
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT) : Utilities Department
P. M. Bowers
SUBJECT: Staff requests approval of a Work Authorization with Camp Dresser
& McKeel Inc. for a Phase III Supplement for the South Hutchinson Island
Reclaimed Water System Supplemental Reuse. This services will provide
testing and investigation of a Floridan aquifer water well at Sand Dollar
Shores in the amount of $18/300.00.
FUNDS AVAIL: Funds to be made available 451-3510-531000-300
Professional Services
PREVIOUS ACTION: Board of County Commissioners approved continuing
contract #COO-03-233.
RECOMMENDATION: Staff recommends that the Board approve the Work
Authorization with Camp Dresser & McKeel Inc~ for a Phase III Supplement
for the South Hutchinson Island Reclaimed Wate~ System Supplemental Reuse
in the amount of $18/300.00.
[ X]
[ ]
APPROVED
OTHER:
[ ] , DENIED
Approved 5-0
CE:
COMMISSION ACTION:
Anderson
nty Administrator
J~'
Couo'y A"o<noy,X .~
." X (
Or~g~nat~ng Dept:
Finance Director: (Check for Copy only,
Coordination/Siqnatures
'I
Mgt. & Budget: !/é{) rn.r{'(i,¡
,
Purchasing
Other :.
if applicable)____
Other:
Eff. 5/96
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W"St~_~ucie Count~
Utilities Department
2300 Virginia Avenue
Fort Pierce, FL. 34982
(772) 462-1150 Fax: (772) 462-1153
MEMORANDUM
TO:
Board of County Commissioners
Mike Bowers, Interim Utilities Directo~
FROM:
DATE:
January 27,2004
RE:
SHI Reclaimed Water System Supplemental Reuse - Work Authorization
Phase III Supplement
BACKGROUND: The Work Authorization for Camp Dresser & McKee, Inc. will provide
services for investigating the possibility of alternative sources for the South Hutchinson Island
Reclaimed Water System to provide supplemental water for irrigation during the summer months
when irrigation demands exceeds supply.
The Phase III study, conducted in July 2003, provided data on water quality and drawdown levels
over a period of two weeks during the period when the system demand typically exceeds the
supply in the summer and assisted in determining longer-term aquifier behavior. During
implementation of Phase III activities, the SLC sampled a well east of State Road A-I-A, known
as the Sand Dollar well, that is reportedly completed in the Floridan aquifer. The initial water
quality date from this well indicated it may be suitable for supplemental reuse, however,
verification is required prior to SLC committing funds for capital facilities to extract water from
this well. This supplement to Phase ill ofthis project is designed to assist SLC in assessing the
viability of using the Sand Dollar well for supplemental reuse.
RECOMMENDATION: Staff recommends that the Board approve the Work Authorization
with Camp Dresser & McKee, Inc. for a Phase ill Supplement for the South Hutchinson Island
Reclaimed Water System Supplemental Reuse in the amount of$I8,300.00.
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WORK AUTHORIZATION NO. 19
Professional Services
South Hutchinson Island Reclaimed Water System
Supplemental Reuse - Phase III Supplement
COO-03-233
Pursuant to that certain Agreement Between County and Engineer for Continuing
Engineering Services (the "Agreement") between St. Lucie County (the "County") and Camp,
Dresser & McKee, Inc. (the "Engineer") dated March 14, 2000, Engirieer hereby agrees to
provide professional engineering services under the terms and conditions set forth in Exbibits
"Au, "B.".
IN WITNESS WHEREOF, the County and the Engineer have executed this Work
Authorization, effective this day of , 2004.
WITNESSESS:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
COUNTY ADMINISTRATOR
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
y~
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CAMP, DRESSER & McKEE, INC.
BY: ç~ ~
~ .
Print Name:--4L6c ~. ~t&.L.Ei>
Title: J .r.
G:IA TTY\AGREEMNT\ WORK. A U1ìcdm SHIreclaimedwater. phaseIIl. wpd
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EXHIBIT A
S1. LUCIE COUNTY
SOUTH HUTCHINSON ISLAND RECLAIMED WATER SYSTEM
SUPPLEMENTAL REUSE - PHASE III SUPPLEMENT
PROPOSED SCOPE OF SERVICES
INTRODUCTION
The South Hutchinson Island Reclaimed Water System has been providing water for irrigation
to residents of the island since June 1997. Based on the operational history of the system,
irrigation demand exceeds supply during the summer months when the seasonal population on
South Hutchinson Island is typically at its lowest. To alleviate this shortfall, the St. Lucie
County (SLC) Utilities Department is investigating the possibility of finding sources to provide
supplemental water for irrigation. This investigation is being conducted in phases. Phase I of
this investigation included the review of pertinent data in the area and the performance of a
field study to establish the presence and extent of fresh water in the vicinity of the system
property. Phase II of the investigation consisted of drilling a 4-inch diameter test well and short
term testing of the well to establish aquifer flow parameters and water quality parameters.
The Phase III study, conducted in July 2003, provided empirical data on water quality and
drawdown levels over a period of two weeks during the period when the system demand
typically exceeds the supply in the summer. The two-week testing interval represented a longer
test period than what was conducted under Phase II and assisted in determining longer-term
aquifer behavior. The data collected on water extraction from the Surficial aquifer on
Hutchinson Island helped to determine what pumping rate and water salinities can be expected
during the period when supplemental water was likely needed.
During implementation of Phase III activities, the SLC sampled a well east of State Road A-l-A,
known as the Sand Dollar well, that is reportedly completed in the Floridan aquifer. The initial
water quality data from this well indicated it may be suitable for supplemental reuse. This
initial water quality looks prol1Úsing; however, verification is required prior to SLC committing
funds for capital facilities to extract water from this well. This scope of services is a supplement
to Phase III of this project and is designed to assist SLC in assessing the viability of using the
Sand Dollar well for supplemental reuse.
Phase IV activities consisting of water use perl1Útting will only be undertaken if the Phase III
activities indicate that groundwater can be extracted at the design rate on a sustained basis.
Initiation of Phase N activities will require written authorization from SLC.
PHASE III SUPPLEMENTAL
TASK 1.0
PUBLIC RECORDS RESEARCH
To determine the expected water quality and performance of water from the Floridan aquifer
well, CDM shall research available public records to determine performance of other Floridan
A-l
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aquifer wells in the region. Water quality and production records at the South Florida and St.
Johns River Water Management Districts shall be researched and evaluated to determine likely
water quality concentrations and production levels. A total of up to 16 hours of research is
budgeted for this task.
TASK 2.0 SAMPLE COLLECTION
To verify the results of SLC, sampling of the well shall be performed after purging three well
volumes (5,500 gallons). One water quality sample shall be collected and analyzed for sodium,
potassium, iron, manganese, sulfate, chloride, salinity, total dissolved solids, field pH, and gross
alpha to establish the concentration of these parameters in the well.
TASK 3.0
PUMPING TEST
A four-hour specific capacity test shall be performed to ascertain pumping water and recovery
levels. CDM shall provide staff and equipment, and conduct the test as follows:
· For setup of the test and for the first hour of the pretest data collection period;
· For pumping the well for a four-hour period and recording of data;
· For two hours to record post-test data; and
· For rigging down of the equipment.
Included in this task is the calculation and evaluation of specific capacity of the well.
TASK 4.0
GEOPHYSICAL LOGGING
To investigate the physical condition of the well, geophysical logging shall be performed. The
condition of the upper Floridan aquifer well shall be documented with a television camera and
a gamma ray/caliper tool. CDM shall provide a representative to monitor field activities during
logging.
TASK 5.0
TECHNICAL MEMORANDUM
Following the completion of the field work, laboratory testing, and data evaluation, CDM will
submit a technical memorandum summarizing the investigation objectives and scope, findings
and conclusions, including a recommendation to proceed or not to proceed with Phase IV
services. Relevant presentations will include specific capacity data, laboratory data and
geophysical logging data. Two copies of the technical memorandum will be submitted to SLC.
Included in this task is one meeting with the Utilities Department to discuss the findings of the
memorandum.
A-2
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EXHIBIT B
PROJECT BUDGET
PROJECT:
South Hutchinson Island
Supplemental Reuse - Phase III Supplement
PROJECT
DESCRIPTION:
Floridan Aquifer Well Testing
Labor Category
Officer
Principal! Associate
Senior Professional
Professional II
Professional I
Senior Support Services
Staff Support Services
Project Admininistration
TOTAL LABOR COST
OTHER DIRECT COSTS
Field Equipment
Copying and Printing
Computer/CADD
Postage and Shipping
Travel/ Lodging
Telephone
$1,400
$400
$200
$400
$400
$200
OUTSIDE PROFESSIONALS
Geophysical Logging
Laboratory
$2,025
$160
TOTAL ESTIMATED COST
TOTAL LUMP SUM AMOUNT, USE
B-1
Hours
4
16
32
8
60
2
16
~
146
""""
Total
$13,140
$3,000
$2,185
$18,325
$18,300
mh1454.doc
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AGENDA REQUEST
ITEM NO. C-2c
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT) : Utilities Department
P. M. Bowers
SUBJECT: Staff requests approval of a Change Order with RK Contractors,
Inc. for the installation of an additional standard sanitary manhole and
pavement for two additional crossings to complete project construction at
the St. Lucie County Airport Industrial Park Phase I Sewer Collection in
the amount of $7,170.00.
FUNDS AVAIL: 140319-4215-563000-400 Improvements other than Buildings
PREVIOUS ACTION: Board of County Commissioners approved continuing
contract #C02-08-579.
RECOMMENDATION: Staff recommends that the Board approve the Change Order
with RK Contractors, Inc. for the installation of an additional standard
sanitary manhole and pavement for two additional crossings to complete
project construction at the St. Lucie County Airport Industrial Park Phase
I Sewer Collection in the amount of $7,170.00.
[X]
[ ]
APPROVED
OTHER:
[ ] DENIED
Approved 5-0
--....
COMMISSION ACTION:
y~
Originating Dept:X ~ Other:
Finance Director: (Check for Copy only, if applicable)____
Coordination
Purchasing
County Attorney:X
Mgt. & Budget:
Other:
Eff. 5/96
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~~7:-··~'~"C'St. Lucie Count
-_""_-.---,,--,---,-,~-_.,.~._-,.,,-.----_. y
Utilities Department
2300 Virginia Avenue
Fort Pierce, FL. 34982
(772) 462-1150 Fax: (772) 462-1153
MEMORANDUM
TO:
Board of County Commissioners t A
Mike Bowers, Interim Utilities DirectorLþtV
FROM:
DATE:
January 27,2004
RE:
RK Contractors, Inc. Change Order
Airport Industrial Park Phase I Sewer Collection
BACKGROUND: The Change Order with RK Contractors, Inc. will provide for additional
asphalt pavement removal and replacement and an additional manhole.
The original contract included pavement removal and restoration to complete two road crossings.
Two additional crossings were required to complete the project construction, therefore, the
change order includes the cost ofthe additional asphalt pavement removal and replacement.
A water main crossing at Industrial 3151 Street within a steel casing was encountered near Station
23+00. The steel casing was not anticipated. The presence of the steel casing caused a conflict
to occur with the sewer piping. An additional manhole was installed so that the elevation of the
sewer main could be adjusted to avoid steel casing. Therefore, the contractor furnished and
installed one additional manhole.
RECOMMENDATION: Staff recommends that the Board approve the Change Order with RK
Contractors, Inc. for the installation of an additional standard sanitary manhole and pavement for
two additional crossings to complete project construction at the St. Lucie County Airport
Industrial Park Phase I Sewer Collection in the amount of$7,170.00.
,~
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CHANGE ORDER
ST. LUCIE COUNTY
PROJECT:
(name, address)
....,
CHANGE ORDER NUMBER:
1
St. Lucie County Airport Industrial Park Phase I Sewer Collection
INITIATION DATE: January 9, 2004
TO: (Contractor):
RK Contractors, Inc.
2860 Brocksmith Rd., Ft. Pierce, FL 34945
CONSULTANT'S PROJECT NO.: SLC-007-02
ST. LUCIE COUNTY
CONTRACT NO.: C02-08-579
You are directed to make tHe following changes in this Contract:
(Additional sheet attached as ExhibifA - Yes No)
Complete the paving restoration per the St. Lucie County standard detail with 25 feet of pavement overlay in each direction from
the point of crossing. In addition, install an additional standard sanitary manhole to eliminate the conflict with the existing water
main.
CONTRACT DATE: August 13, 2002
The original (Contract Sum) (~uIiIIIiIJXI1ni t1li1.lIi~ IIiICI Ç'nt) was ......................................
Net change by previous authorized Change orders ........ .................. ............................
The (Contract Sum) (I"'''~'M+M,. u~,,;~,,~ I"'M+) prior to this Change Order was .............
The (Contract Sum) (~, lilril¡¡¡1iiil t1i1l1i~' 1iICI Ç'ut) will be (increased) (decreased or
changed) by this Change Order ...... .... .................. ...... ................... .... ...... ..... ..........
The new (Contract Sum) (~k4li1rIilJXI1I' i r 1111im IIiICI ~ut) including this Change Order will be
The Contract Time will be (i¡¡¡¡runi) (iurnni) (unchanged) by
The Date of Substantial Cpmpletion as of the date of this Change Order therefore is:
$ 75,125.00
$ 0.00
$ 75,125.00
$ 7,170.00
$ 82,295.00
( ) Days
Funds Available:
Account Number
The adjustment in Contract Price andlor Contract Time stated in this Change Order shall comprise the total price and/or time adjustment
due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor
acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the
Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative
impacts or ripple effect on all other non-affected work under this Contract. Signing of the Change Order constitutes full and mutual
accord and satisfaction for the adjustment in contract price or time as a result of increases or decreases in costs and time of
performance caused directly and indirectly from the Change Order, subject to the current scope of the entire work as set forth in the
Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order
represents an equitable adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it is
properly executed. All work performed under this Change Order shall be performed In accordance with the contract specifications.
Recommended: Approved:
Inwood Consulting Engineers, Inc. Utilities
Architect/Engineer St. Lucie County Department
870 Clark Street, Oviedo, FL 32765 2300 Virginia Avenue, Ft. Pierce, FL 34982
/ Address
~~r (-( :::Y By
Authorized:
St. Lucie County: 2300 Virginia Ave., Ft. Pierce, FL 34982
~
Agreed To:
RK Contractors, Inc.
Date
Contractor
2860 Brocksmith Road, Ft. Pierce, FL 34945
By
Date
Add\tS_ \ ~-
By '-
,... lS~ ctJ
Date
Approved as to Form and Correctness
County Attorney
WHITE-VENDOR
CANARY-DEPARTMENT
PINK-PURCHASING
GOLDENROD - FINANCE
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St. Lucie County Airport Industrial Park Sewer System Improvements _ Phase 1
Change Order #1
Description of need for chanl!e order:
1. Asphalt Paving:
The original contract included pavement removal and restoration to complete two road
crossings. Two additional crossings were required to complete the project construction,
therefore, the change order includes the cost of the additional asphalt pavement removal
and replacement.
2. Concrete Manhole:
A water main crossing Industrial 31 st Street within a steel casing was encountered near
Station 23+00. The steel casing not anticipated. The presence of the steel casing caused
a conflict to occur with the sewer piping. An additional manhole was installed so that the
elevation of the sewer main could be adjusted to avoid the steel casing. Therefore, the
contractor furnished and installed one additional manhole.
3. Ductile Iron Pipe Service Laterals:
The ductile iron piping for service laterals was not required, therefore, the 50 linear feet
of piping is being deleted from the contract.
4. Abandon Existing Septic Tanks and Drainfields:
The sewer system utility has not been established for the Industrial Park customers. As a
result, the buildings must remain on the existing septic tanks. Therefore, the work to
remove the septic tanks and connect the buildings to the sewer system was deleted from
the contract.
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AGENDA REQUEST
'WEM NO. ~
DATE: January 27,2004
TO: BOARD OF COUNTY COMMISSIONERS
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [XX ]
PRESENTED BY:
.~:P~
Mike Powley, P.E.
County Engineer
SUBMITTED BY(DEPT): ENGINEERING DEPT
SUBJECT: Lebanon Road M.S.B.U.
Potable Water Improvements - FPUA
Request Permission to Advertise for the Initial Public Hearing
BACKGROUND: See attached memorandum
FUNDS AVAIL. (State type & No. of transaction or N/A): N/A
PREVIOUS ACTION: None
RECOMMENDATION:
Staff recommends acceptance of the petition and that permission be granted to advertise for the Initial
Public Hearing. In the opinion of staff, this public hearing is recommended to be held on March 2, 2004
which is a "night" Board meeting.
COMMISSION ACTION:
lJJ APPROVED [] DENIED
[ ] OTHER: Approved 5-0
E:
..
Do IsM. Anderson
County Administrator
Ix]County Attorney
~
~~'
(
Coordination/Signatures
Ix]Public Works Dir
I ]Mgt. & Budget
Ix ]Co. Eng-.Mv' P
I ]Purchasing
¡¿P
Ix ]MSBU Coor
I ]Finance
, ,<',...
-...
'wi
COMMISSION REVIEW: January 27, 2004
ENGINEERING MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of County Commissioners
Mike Powley, County Engineer M V Þ
January 27, 2004
Lebanon Road MSBU
Potable Water Improvements - FPUA
BACKGROUND
Residents on Lebanon Road petitioned their neighborhood to gain support in creating a
MSBU to bring potable water improvements to their area. The petitions were submitted
to St. Lucie County and the owners' signatures have been verified. The petition/boundary
submitted represents 56 percent in support of the project.
An informal meeting was held on October 23,2003 with the residents to discuss Fort Pierce
Utilities Authority as the utility service provider, the conceptual design, MSBU process, and
to provide the residents with a rough estimate of the cost. Based upon the consensus of
opinion of those present at the meeting, it was determined that the County should proceed
with the MSBU project.
RECOMMENDA TlON
Staff recommends acceptance of the petition and that permission be granted to advertise
for the Initial Public Hearing. In the opinion of staff, this public hearing is recommended to
be held on March 2, 2004 which is a "night" Board meeting.
BP
cc: Staff Concurring
Finance Director
OMS Manager
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;;;::-.Â--u. &'-7~'
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Map prepared by Community Development
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N
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-
ITEM~. 3B
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (~~
PRESENTED BY: ~ _
Leo J. Cordeiro. Solid Waste Manaaer
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY:
Solid Waste Division
SUBJECT: Staff requests Board permission to advertise for bids for Residential Solid Waste Collection and
Recycling and to continue the same billing and collection method (i.e. liens) and not provide an alternative bid
for collection using the uniform method for the levy and collection of non-ad valorem assessments (tax roll).
BACKGROUND: In January of 2003, the Board voted not to conduct a public hearing to discuss the
possibility of collecting the Solid Waste Collection and Disposal fees as a non-ad valorem special assessment
on the tax roll. On March 3, 2003, the Board approved a public hearing for the same and on May 6, 2003,
approved Resolution No. 03-71 providing the Board with that option after the existing contract expires
(9/30/04). Since the approval of Resolution No. 03-71 the Solid Waste Division has spent approximately
$25,000 preparing for the possibility of a change in billing procedure to the uniform method of collection (tax
roll). The County's consultants estimate that it will cost an additional $150,000 for their firm to prepare us for
the conversion to the tax roll as well as a 3% fee for the Tax Collection and Property Appraiser. Unless the
Board decides to convert to the uniform method of collection staff recommends bidding the new contract with
the same billing method with approved changes to the Contract.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION:
10/22/02 - Board approved CDM proposal to evaluate the advantages and disadvantages of placing the
residential solid waste collection and disposal charges on property tax bills for an upper limit of $7,500.
01/28/03 - Board denied motion to advertise for public hearing to keep option open to place solid waste
collection and disposal fees on the annual property tax bill.
03/11/03 - Board approved advertising the placement of solid waste collection and disposal fees as a non-ad
valorem on the annual property tax bill after the existing contract expires.
05/06/03 - Board approved Resolution No. 03-71.
11/04/03 - Board approved CDM proposal for study to place urban service area residential solid waste
charges on property tax bills for an upper limit of $15,000.
RECOMMENDATION: Staff recommends the Board grant permission to advertise for bids for Residential
Solid Waste Collection and Recycling and to continue the same billing and collection method (i.e. liens) and
not provide an alternative bid for the levy and collection of non-ad valorem assessment (tax roll).
~ j APPROVED
QC OTHER
( ) DENIED
Pulled for more
information.
E:
COMMISSION ACTION:
DO ANDERSON
COUNTY ADMINISTRATOR
Coordination/Sianatures
County Attorney (X) Y Mgt & Budget ( ) ~
Public Works (X) ~ Solid Waste (X)
Finance: (check for copy, only if applicable)_
Purchasing (X) d r
Other ( )
-
ITEHo. 3C
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
PRESENTED BY~
Leo J. Cordeiro. Solid Waste Manaaer
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Solid Waste Division
SUBJECT:
Staff requests the Board of County Commissioners approve the negotiations between staff and
Tropicana, as a sole source, for the sale of landfill methane gas. Staff will develop the technical,
financial, and business parameters for the agreement for approval by the Board of County
Commissioners.
BACKGROUND:
In December of 2000 the Board of County Commissioners approved sole source negotiations with
Tropicana for the sale of landfill methane gas. The Landfill did not produce enough gas at the time
and negotiations were unsuccessful. In February of 2001, staff with Board approval advertised an
RFP for the best use of our landfill gas. Only one response was received from Biomass Processing
Technology, Inc., which did not materialize. The Landfill is now producing enough gas and the only
feasible, profitable option is our neighbor Tropicana.
FUNDS AVAilABLE: N/A
PREVIOUS ACTION:
12/12/2000 - Board approved negotiations between County staff and Tropicana as a sole source.
RECOMMENDATION:
Staff recommends the Board of County Commissioners approve the negotiations between staff and
Tropicana, as a sole source, for the sale of landfill methane gas. Staff will develop the technical,
financial, and business parameters for the agreement for approval by the Board of County
Commissioners.
COMMISSION ACTION:
NCE:
(10. APPROVED () DENIED
( ) OTHER Approved 5-0
DO ANDERSON
COUNTY ADMINISTRATOR
Coordination/Sianatures
County Attorney (X) ~. Mgt. & Budget (X)c.1- YV\I'Vler
Public Works (X) ~ Landfill (X)
Finance: (check for rOpy, ~nlY if applicable)_
Purchasing (X)
I¡lf
Other ( )
-
-
~
'"
AGENDA REQUEST
ITEM NO. "8 d
DATE: JaJy 27,2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [x]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
~~
'Michael V. powle~
County Engineer
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
SUBJECT:
Indian River Estates/Savannas Ecosystem Management Project - Amendment to EPA Section 319 Grant
Agreement to include State Legislature Appropriation and St. Lucie River Issues Team Funding.
BACKGROUND:
Since 1995, Engineering staff has been working to design a storm water management system for the 1200
acre Indian River Estates subdivision. The extreme flooding that occurred in 1995 and 1997 resulted in a
recognition that the existing drainage system is insufficient. The flooding that occurs in the neighborhood
lasts for weeks because the adjacent Savannas water levels rise too high. The flood water in the
neighborhood has no place to go because the existing drainage system outfalls directly to the Savannas
State Reserve. Indian River Estates subdivision was designed in the late 1950's, prior to criteria being
established for treatment and storage of stormwater runoff.
In 1997, the local FDEP office documented the impacts that were occurring to the Savannas Preserve
because of the untreated stormwater runoff coming out of Indian River Estates. The entire subdivision
(3600 lots) contains septic tank drainfields for sewage disposal. The slightest amount of nutrient loading in
the stormwater runoff causes a large impact to the Savannas ecosystem.
At the request of the County, the Savannas Task Force was created to address these problems. The Task
Force is comprised of representatives from the various regulatory agencies, including officials representing
the Savannas State Reserve and Federal agencies. The goal of the Savannas Task Force was to reach a
consensus on the design of a stormwater management system for Indian River Estates and to facilitate
permitting of the project.
To date final construction plans are substantially complete and permitting has been completed for the
project. Currently, we are finalizing the land acquisiton issues and construction plans. We anticipate that we
could be ready to advertise the project for construction by Summer, 2004.
Based upon final design plans, the estimated cost for construction of the project is $6 million. Several
agencies have partnered with the County to fund the design work as listed below:
DesiQn Costs:
St. Lucie County
SFWMD
SJRWMD/NEP
Total
$259,700
$100,000
$ 95,000
$454,700
The County has already secured $800,000 through the EPA Section 319 Nonpoint Source Management
Program. The County has been awarded $1 million through the St. Lucie River Issues Team, and $1 million
was appropriated by the State Legislature. The County intends to provide matching funds using the
Stormwater MSTU and the State Revolving Loan Fund as a source of money.
The DEP will amend the existing Agreement we have for the EPA Section 319 funds to include the
additional $1 million from the St. Lucie River Issues Team and $1 million from the State Legislature.
FUNDS AVAIL: n/a
-
PREVIOUS ACT'- ~"':
Ju~y 8, 1997, t~OCC entered into an agreement with Hazen and Sawyer ~reliminary engineering
---õesign in the amount of $118,500.
December 15, 1998, the BOCC entered into an agreement with Hazen and Sawyer for a portion of the
engineering design in the amount of $73,000. The remaining $152,000 to complete the design and
permitting ($225,000 total) was to be authorized at a later date when the full grant funds were secured.
(These grant funds were obtained in 2000.)
August 24, 1999, the BOCC entered into an agreement with Hazen and Sawyer to develop a conceptual
plan for the alternate stormwater retention site (Savannas Recreation Area) in the amount of $11 ,500.
October 17, 2000, the BOCC approved amendment to work authorization with Hazen and Sawyer for
Phases III and IV of the Savannas Ecosystem Management Project in the amount of $242,200 and
approval of the project budget.
March 26, 2002, the BOCC authorized staff to submit an application for the State Revolving Fund Loan
Program in the amount of $2.5 million for the Project.
June 24,2003, the BOCC approved the EPA Section 319 grant Agreement with the DEP.
RECOMMENDATION:
Staff recommends approval of the Amendment to the existing attached EPA Section 319 Nonpoint Source
Management Program grant to include $1 million from the St. Lucie River Issues Team and $1 million
appropriated by the State Legislature for the Indian River Estates/Savannas Ecosystem Management
Project, and authorize signature by the Chairman, subject to final review and approval of the grant contract
by the County Attorney.
COMMISSION ACTION:
if APPROVED [ ] DENIED
IT OTHER: Approved 5-0
o sAnderson
County Administrator
[x]County Attorney
[x]Originating Dept. Public WOrkS~ .
savannasecosystem.ag (I
y
COOnlln.tlonlS'~. t .
[x]Mgt. & Budget
[x]Co. Eng MYP
[x]Revenue Coord ~iCr\
[ ]Other
"
,
'-"
-...I
DEP AGREEMENT NO. G0065
STATE OF FLORIDA
GRANT AGREEMENT
PURSUANT TO
ENVIRONMENTAL PROTECTION AGENCY GRANT A W ARD(S)
THIS AGREEMENT is entered into between the STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECfION, whose address is 3900 Conunonwealth Boulevard, Tallahassee, Florida 32399-3000
(hereinafter referred to as the "Department" or "DEP") and the ST. LUCIE COUNTY BOARD OF COUNTY
COMMISSIONERS, whose address is St Lucie County Public W,rks, Engüieering Division, 2300 Virginia Avenue, 2nd
Floor Annex, Room 229, Fort Pierce, Florida 34982-5652 (hereinafter referred to as "Grantee" or "Recipient"), a local
government, to provide funding for the Stonnwater Improvement Project at Savannas State Reserve, Indian River Estates.
WHEREAS, the Department is the recipient of federal fmancial assistance from the Environmental Protection
Agency (EP A); and,
WHEREAS, the Florida Department of Environmental Protection was awarded funding by the Environmental
Protection Agency pursuant to Grant Agreement No. C9-99451502-0; and,
WHEREAS, the Grantee has been detennined to be a subrecipient of federal financial assistance from the U.S.
Environmental Protection Agency (EP A); and,
WHEREAS, the Grantee is responsible for complying with the appropriate federal guidelines in performance of its
activities pursuant to this Agreement.
NOW, THEREFORE, in consideration of the premises and the mutual benefits to be derived here from, the
Department and the Grantee do hereby agree as follows:
1. The Grantee does hereby agree to perfonn in accordance with the terms and conditions set forth in this Agreement,
Attachment A (Project Work Plan), and all attachments and exhibits named herein which are attached hereto and
incoIporated by reference. For purposes of this Agreement, the terms "Contract" and "Agreement" and the terms
"Grantee", "Recipient" and "Contractor", are used interchangeably.
2. This Agreement shall begin upon execution by both parties and shall remain in effect for a period of forty-eight
(48) months, inclusive. The Grantee"' shall be eligible for reimbursement for work perfonned on or after the date of
execution and until the expiration of this Agreement. The Grantee may identify project expenditures made on or
after October 1, 2001 for purposes of meeting its match requirement as identified in Attachment A. This
Agreement may be amended to provide for additional services if additional funding is made available by EP A
and/or the Legislature.
3.
A.
As consideration for the services rendered by the Grantee under the terms of this Agreement, the
Department shall pay the Grantee on a cost reimbursement basis in an amount not to exceed $600,000.00
for FFY 2001/2002 and $200,000.00 for FFY 200212003 toward the total project cost of $6,448,700.00,
described in Attachment A. Funding based on federal fiscal year that begins October 151 and runs thru
September 30th.
B. The Grantee shall be reimbursed on a cost reimbursement basis for all eligible project costs upon receipt
and acceptance of a properly completed Payment Request Summary Fonn (provided as Attachment B).
The Chief Financial Officer requires detailed supporting documentation of all costs under a cost
reimbursement agreement. In accordance with the Chief Financial Officer's Contract Payment
Requirements (attached hereto and made a part hereof as Attachment C), the Grantee shall comply with
the minimum requirements set forth therein. Invoices sha]] be accompanied by supporting document:nion
and other requirements as follows:
DEP Agreement No. G0065, Page 1 of 10
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1. The Grantee shall not be reimbursed for direct salaries or multipliers (i.e., fringe benefits,
overhead, and/or general and administrative rates) for Grantee's employees. However, the
Grantee may document these expenditures for meeting its match requirements.
2. Contractual (Subcontractors) - Reimbursement requests for payments to subcontractors must be
substantiated by copies of invoices with backup documentation identical to that required from the
Grantee. Subcontracts which invol~e payments for direct salaries shall clearly identify the
personnel involved, salary rate per hour, and hours/time spent on the project. All multipliers
used (i.e. fringe benefits, overhead, and/or general and administrative rates) shall be supported
by audit. If the Department detennines that multipliers charged by any subcontractor exceeded
the rates supported by audit, the Grantee shall be required to reimburse sqch funds to the
Department within thirty (30) days of written notification. Interest on the excessive charges shall
be calculated based on the prevailing rate used by the State Board of Administration. Invoices
for reimbursement of fixed price subcontracts approved by the Department shall be documented
by copies of the paid invoices.
3. Travel - Requests for reimbursement of travel expenses are not authorized under the tenns of
this Agreement.
4. Equipment - (Capital outlay costing $1,000 or more) -The purchase of non-expendable
equipment costing $1,000 or more is not authorized under the tenns of this Agreement.
5. Rental/Lease ofEauiDment - Include copies of invoices or receipts to document charges.
6. Other EXDeIlSes - e.g., Materials, supplies, phone, reproduction, mailing, and other expenses
must be documented by itemizing and including copies of receipts or invoices.
C. The Grantee may also be required to submit a cost allocation plan to the Department in support of its
multipliers (overhead, indirect, general administrative costs, and fringe benefits). All bills for amounts
due under this Agreement shall be submitted in detail sufficient for a proper pre-audit and post-audit
thereof. State guidelines for allowable costs can be found in the Department of Financial Services'
Reference Guide for State Expenditures at www.dbf.state.fl.us/aadir/reference guide and allowable costs
for Federal Programs can be found under 48 CFR Part 31 at htiD:/Iwww.access.g[)o.gov/naralcfr/cfr-table-
search.html and OMB Circulars A-87, A-122, A-21, at
httD:llwww.whitehouse.l!:ov/omb/circularslindex.html#numerical. Five copies of each invoice, including
appropriate backup documentation, shall be submitted to the Department's Grant Manager.
D. The Grantee will limit its participation in the salary rate (excluding overhead) paid to individual
consultants retained by Grantee's or by a Grantee's contractors or subcontractors to the maximum daily
rate for GS-18. This limitation applies to consultation services for designated individuals with specialized
skills who are paid at a daily or hourly rate. This rate does not include transportation and subsistence
costs for travel performed. Subagreements with finns for services which are awarded using the
procurement requirements contained in 40 CFR 31.36 are not affected by this limitation.
E. The parties hereto understand and agree that this Agreement does require a cost sharing or match on the
part of the Grantee. The Grantee is responsible for providing $4,236,525.00 for FFY 01102 and
$1,412,175.00 for FFY 02/03 in cash or third party in-kind, towards the work funded under this
Agreement.
REMAINDER OF P AGE INTENTIONALLY LEFT BLANK
DEP Agreement No. G0065, Page 2 of 10
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F. Allowable costs will be determined in accordance with the cost principles applicable to the organization
incurring the costs. For purposes of this Agreement, the following cost principles are incorporated by
reference.
Or~anization Type Applicáble Cost Principles
State, local or Indian tribal government. OMB Circular A-87
Private non-profit organization other than an (1) OMB Circular A-122
institution of higher education, (2) hospital, or (3)
organization named in OMB Circular A-I22 as not
subiect to that circular.
Education Institutions ~ OMB Circular A-21
For-profit organization other than a hospital and an 48 CFR Part 31, Contract Cost Principles and
organization named in OMB A-I22 as not subject Procedures, or unifonn cost accounting standards
to that circular. that comply with cost principles acceptable to the
federal agency.
G. The table below identifies the funding supporting this Agreement and EP A Grants providing the funds.
EP A Grant Number
C9-9945 1502-0
TBA
CFDA
66.460
66.460
am Title
lementation
lementation
Total Fundin
Fundin Amount
$600,000.00/01-02
$200,000.00/ 02-03
$800,000.00
4. The State of Florida's peñonnance and obligation to pay under this Agreement is contingent upon an annual
appropriation by the Legislature. The parties hereto understand that this Agreement is not a cOInnÙtment of future
appropriations.
5.
A.
The Grantee shall submit quarterly invoices in conjunction with quarterly progress reports. The Grantee
shall utilize the Progress Reporting Fonn, attached hereto and made a part hereof as Attachment D, for
submitting its quarterly progress report. Quarterly reports shall be submitted to the Department's Grant
Manager no later than twenty (20) days following the completion of the quarterly reporting period. It is
hereby understood and agreed by the parties that the term "quarterly" shall reflect the calendar quarters
ending March 31, June 30, September 30 and December 31. The Department's Grant Manager shall have
ten (10) calendar days to review deliverables submitted by the Grantee.
B. The Grantee agrees to comply with the requirements of EPA's Program for Utilization of Small, Minority,
and Women's Business Enterprises in procurement under this Agreement.
1. The Grantee accepts the Minority BusinGSS Enterprise/Women's Business Enterprise
(MBE/WBE) "Fair Share" goals and objectives negotiated with EP A as follows:
Florida Fair Share Goals
Indusbv Goal
SRF Construction (both SRFs) 11 % MBE and 3% WBE
Architectural & En2incerinl!: Services looloMBEand 15% WBE
Conuno<lities 7% MBE and 17% WBE
Contractual Services 14% MBE and 36% WBE
Construction (non SRFI 10010 MBE and ll% WBE
2. If the Grantee does not want to rely on the applicable State's MBEAVBE goals, the Grantee
agrees to submit proposed MBE/WBE goals based on availability of qualified minority and
women-owned business to do work in the relevant market for construction, services, supplies and
equipment. "Fair Share" objectives must be submitted to the EP A Grants Managemcnt Office,
61 Forsyth Street, Atlanta, GA 30303 within thirty (30) calendar days of award and appro\'cd by
DEP Agreement No. G0065, Page 3 of 10
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EP A no later than thirty (30) calendar days thereafter. Copies of all correspondence with EP A
shall also be forwarded to the Department's Grant Manager.
3. The Grantee agrees to ensure, to the fullest extent possible, that at least the applicable "Fair
Share" objectives of Federal funds for prime contracts or subcontracts for supplies, construction,
equipment or services are made available to organizations owned or controlled by socially and
economically disadvantaged individuals, women and Historically Black Colleges and
Universities.
4. The Grantee agrees to include in its bid documents the applicable "Fair Share" objectives and
require. all of its prime contractors to include in their bid documents for subcontracts the
negotiated "Fair Share" percentages. ~
5. The Grantee agrees to follow the six affumative steps or positive efforts stated in 40 C.F.R.
30.44(b), 40 C.F.R. 31.36(e), or 40 C.F.R. 35.6580, as appropriate, and retain records
documenting compliance.
6. The Grantee agrees to submit a report documenting MBE/WBE utilization under federal grants
in conjunction with the required quarterly progress reports (see paragraph 5.A).
7. If race and/or gender neutral efforts prove inadequate to achieve a "Fair Share" objective, the
Grantee agrees to notify the Department and EP A in advance of any race and/or gender
conscious action it plans to take to more closely achieve the "Fair Share" objective.
8. In accordance with Section 129 of Public Law 100-590, the Small Business Administration
Reauthorization and Amendment Act of 1988, the recipient agrees to utilize and to encourage
any prime contractors under this Agreement to utilize small businesses located in rural areas to
the maximum extent possible. The Grantee agrees to follow the six affumative steps stated in 40
C.F.R. 30.44(b), 40 C.F.R. 31.36, or 40 C.F.R. 35.6580, as appropriate, in the award of any
contracts under this Agreement.
C. Pursuant to EPA Order 1000.25, dated January 24, 1990, the recipient agrees to use recycled paper for all
reports which are prepared as a part of this Agreement and delivered to the Department. This requirement
does not apply to reports which are prepared on fonns supplied by EP A. This requirement applies even
when the cost of recycled paper is higher than that ofvirgin paper.
D. A draft comprehensive fmafreport (hard copy and electronic) must be submitted no later than sixty (60)
days prior to the completion date of the Agreement. The Department will review the draft fmal report and
provide comments for inclusion in the fmal report within 30 days. Five (5) hard copies, plus one
. dectronic copy in Adobe.pdf fonnat or Microsoft Word Format, of a comprehensive fmal r~port mustbe
submitted no later than the completion date of the Agreement. The Grantee's fmal report shall include an
accounting of all project expenses, a report of all matching funds contributed on behalf of the Grantee,
and a statement acknowledging that the project has been supported by a grant from the U.S.
Environmental Protection Agency. The following language shall be included in the final project report:
"This project and the preparation of this report was funded in part by a Section 319 Nonpoint Source
Management Program Implementation grant from the U.S. Environmental Protection Agency (US EP A)
through an agreement/contract with the Nonpoint Source Management Section of the Florida Department
of Environmental Protection. The total cost of the project was $r show actual amount], of which $( show
actual amount] or [show actual percentage] percent was provided by the U.S. Environmental Protection
Agency."
Additionally, all other fmal deliverables required by this Agreement (such as booklets, pamphlets, videos,
scientific papers, etc.) which were funded in whole or in part by federal sources shall include the language
below to acknowledge the federal government's participation in the project.
DEP Agreement No. G0065, Page 4 of 10
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"This (booklet, pamphlet, video, paper, etc. as appropriate) was funded in part by a Section 319
Nonpoint Source Management Program Implementation grant from the U.S. Environmental Protection
Agency (US EP A) through an agreement/contract with the Nonpoint Source Management Section of the
Florida Department of Environmental Protection."
The Grantee agrees to provide a copy of any draft report and/or fmal report to the Department before
making, or allowing to be made, a press release, publication, or other public announcement of the
project's outcome. This shall not be construed to be a limitation upon the operation and applicability of
Chapter 119, Florida Statutes.
6. Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and
agents. However, nothing contained herein shall constitu~ a waiver by either party of its sovereign immunity or
the provisions of Section 768.28, Florida Statutes.
7.
A.
The Department may terminate this Agreement at any time in the event of the failure of the Grantee to
fulfill any of its obligations under this Agreement. Prior to termination, the Department shall provide
thirty (30) calendar days- written notice of its intent to tenninate and shall provide the Grantee an
opportunity to consult with the Department regarding the reason(s) for tennination.
B. The Department may terminate this Agreement for convenience by providing the Grantee with thirty (30)
calendar days written notice.
C. The parties hereto may agree to tenninate this Agreement for convenience as evidenced by written
amendment of this Agreement. The amendment shall establish the effective date of the tennination and
the procedures for proper closeout of the Agreement.
D. This Agreement may be unilaterally canceled by the Department for refusal by the Grantee to allow public
access to all documents, papers, letters, or other material made or received by the Grantee in conjunction
with this Agreement, unless the records are exempt from Section 24(a) of Article I of the State
Constitution and Section 119.07(1), Florida Statutes.
8. If the Grantee materially fails to comply with the terms and conditions of this Agreement, including any Federal or
State statutes, rules or regulations, applicable to this Agreement, the Department may take one or more of the
following actions, as appropriate for the circumstances.
A. Temporarily withhold cash payments pending correction of the deficiency by the Grantee.
B. Disallow (that is, deny both use of funds and any applicable matching credit for) all or part of the cost of
the activity or action not in compliance.
C. Wholly or partly suspend or terminate this Agreement.
D. Withhold further awards for the project or program
E. Take other remedies that may be legally available.
F. Costs of the Grantee resulting from obligations incurred by the Grantee during a suspension or after
termination of the Agreement are not allowable unless the Department expressly authorizes them in the
notice of suspension or termination. Other Grantee costs during suspension or after tennination which are
necessary and not reasonably avoidable are allowable if the following apply.
1. The costs result from obligations which were properly incurred by the recipient before the
effective date of suspension or termination, are not in anticipation of it, and in the case of
termination, are noncancel1able.
DEP Agreement No. G0065, Page 5 of 10
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2. The cost would be allowable if the Agreement were not suspended or expired normally at the end
of the funding period in which the termination takes place.
G. The remedies identified above, do not preclude the Grantee from being subject to debarment and
suspension under Executive Orders 12549 and 12689.
A.
The Grantee shall maintain books, records and documents directly pertinent to performance under this
Agreement in accordance with generally aècepted accounting principles consistently applied. The
Department, the State, or their authorized representatives shall have access to such records for audit
purposes during the tenn of this Agreement and for five years following Agreement completion. In the
event any work is subgranted or subcontracted, the Grantee shall similarly require each subgrantee and
subcontractor to maintain and allow access to suc~records for audit purposes.
B. The Grantee agrees that if any litigation, claim, or audit is started before the expiration of the record
retention period established above, the records shall be retained until all litigation, claims or audit fmdings
involving the records have been resolved and final action taken.
C. Records for real property and equipment acquired with Federal funds shall be retained for five years
following final disposition.
10. In addition to the provisions contained in paragraph 9 above, the Grantee shall comply with the applicable
provisions contained in Attachment E. A revised copy of Attachment E, Exhibit-I, must be provided to the
Grantee with each amendment which authorizes a funding increase or decrease. The revised Exhibit-l shall
sununarize the funding sources supporting the Agreement for purposes of assisting the Grantee in complying with
the requirements of Attachment E. If the Grantee fails to receive a revised copy of Attachment E, Exhibit-t, the
Grantee shall notify the Department's Grants Development and Review Manager at 850/245-2361 to request a
copy of the updated information.
11.
12.
A.
The Grantee shall not subcontract work under this Agreement without the prior written consent of the
Department's Grant Manager, unless the subcontractor has been identified in the Project Work Plan. The
Grantee agrees to be responsible for the fulfillment of all work elements included in any subcontract and
agrees to be responsible for the payment of all monies due under any subcontract It is understood and
agreed by the Grantee that the Department shall not be liable to any subcontractor for any expenses or
liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for
all expenses and liabilities incurred under the subcontract
B. The Grantee agrees to notify the Department of all subcontracts not identified in the Project Work Plan no
less than twenty days prior to the effective date of the subcontracts for the purpose of approval by the
Department. The Grantee agrees to provide the Department with an executed copy of all subcontracts
withiIitendays after the effective date of the agreement.
C. The Department of Environmental Protection supports diversity in its procurement program and requests
that all subcontracting opportunities afforded by this Agreement embrace diversity enthusiastically. The
award of subcontracts should reflect the full diversity of the citizens of the State of Florida. The
Department will be glad to furnish a list of minority owned businesses for consideration in subcontracting
opportunities.
A.
The Grantee certifies that no Federal appropriated funds have been paid or will be paid, on or after
December 22, 1989, by or on behalf of the Grantee, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress, in connection with the awarding, renewal, amending
or modifying of any Federal contract, grant, or cooperative agreement. If any non-Federal funds are used
for lobbying activities as described above, the Grantee shall submit Attachment F, Standard Form-LLL,
"Disclosure of Lobbying Activities" (attached hereto and made a part hereof), and shall file quarterly
updates of any material changes. The Grantee shall require the language of this certification to be included
in all subcontracts, and all subcontractors shall certify and disclose accordingly. r 40 CFR 34]
DEP Agreement No. G0065, Page 6 of 10
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B. In accordance with Section 216.347, Florida Statutes, the Grantee is hereby prohibited horn using funds
provided by this Agreement for the purpose of lobbying the Legislature, the judicial branch or a state
agency.
C. Pursuant to the Lobbying Disclosure Act of 1995, any organization described in Section 501(c)4 of the
Internal Revenue Code of 1986 shall not be ~ligible for subgrants under this Agreement, unless such
organization warrants that it does not, and will not, engage in lobbying activities prohibited by the Act as
a special condition of the subgrant. This restriction does not apply to loans .made pursuant to approved
revolving loan programs or to contracts awarded using proper procurement procedures.
13. The Grantee shall comply with all applicable federal, state and local rules and regulations in perfonning under this
Agreement. The Grantee acknowledges that this requirement includes compliance with all applicable federal, state
and local health and safety rules and regulations. The Grantee further agrees to include this provision in all
subcontracts issued as a result of this Agreement.
14. The Department's Grant Manager (which may also be referred to as the Department's Project Manager) for this
Agreement is identified below.
David W orlev
Florida Deoartment of Environmental Protection
Division of Water Resource Manal!ement, MS 3570
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
Telephone No.: 850/245-7514
SunCom No.: 205-7514
Fax No.: 850/245-8434
SunCom Fax No.: 205-8434
E-mail Address: david. W orlev{@den.state.f1.us
15. The Grantee's Grant Manager (which may also be referred to as the Grantee's Project Manager) for this Agreement
is identified below.
Don West
St. Lucie BQard of County COIDIIÚssioners
Engineerint! Division
2300 Virginia Avenue, 2nd Floor Annex, Room 229
Fort Pierce, Florida 34982-5652
Teleohone No.: 772/462-1485
Suncom No.: 259-1485
Fax No.: 772/461-2362
E-mail Address: donw{â}stIucieco.l!ov
16. To the extent required by law, the Grantee will be self-insured against, or will secure and maintain during the life
of this Agreement, Workers' Compensation Insurance for all of his employees connected with the work of this
project and, in case any work is subcontracted, the Grantee shall require the subcontractor similarly to provide
Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the
protection afforded by the Grantee. Such self-insurance program or insurance coverage shall comply fully with the
Florida Workers' Compensation law. In case any class of employees engaged in hazardous work under this
Agreement is not protected under \Vorkers' Compensation statutes, the Grantee shall provide, and cause each
subcontractor to provide, adequate insurance satisfactory to the Department, for the protection of his employees
not otherwise protected.
DEP Agreement No. G0065, Page 7 of 10
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17. The Grantee, as an independent contractor and not an agent, representative, or employee of the Department, agrees
to carry adequate liability and other appropriate forms of insurance. The Department shall have no liability except
as specifically provided in this Agreement.
18. The Grantee covenants that it presently has no interest and shall not acquire any interest which would conflict in
any manner or degree with the performance of services required. .
19. The purchase of non-expendable personal property or equipment costing $1,000 or more is not authorized under
the terms of this Agreement.
20 Grantee matching funds have been used for the acquisition of l~nd for this project. The Grantee agrees that the
funds used to purchase the land shall not be used as matclt'to any other Agreement supported by State or Federal
funds. The Grantee further agrees that the sale of the land shall require the written approval of the Department's
Grant Manager.
21. The Department may at any time, by written order designated to be a change order, make any change in the work
'.\-i.tbin the general scope of this Agreement (e.g., specifications, time, method or manner of performance,
requirements, etc.). All change orders are subject to the mutual agreement of both parties as evidenced in writing.
Any change order which causes an increase or decrease in the Grantee's cost or time shall require formal
amendment to this Agreement.
22. The Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) establishes a number of fire safety standards
which must be met for hotels and motels. The Grantee acknowledges that Federal funds may not be used to
sponsor a conference, meeting, or training seminar held in a hotel or motel which does not meet the requirements
of the Hotel and Motel Fire Safety Act of 1990.
23. If the Grantee's project involves environmentally related measurements or data generation, including the
development of models that may be used in regulatory decisions, the Grantee shall develop and implement quality
assurance practices consisting of policies, procedures, specifications, standards, and documentation sufficient to
produce data of quality adequate to meet project objectives and to minimize loss of data due to out-of-control
conditions or malfunctions. All sampling and analyses perfonned under this Agreement must confonn with the
requirements set forth in Chapter 62-160, Florida Administrative Code, and the Quality Assurance Requirements
for Department Agreements, attached hereto and made part hereof as Attachment G.
24.
A.
No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall be excluded
ITom participation in; be denied the proceeds or benefits of; or be otherwise subjected to discrimination in
performance of this Agreement.
B. An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a
contract to provide goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids on leases of
real property to a public entity, may not award or perfonn work as a contractor, supplier, subcontractor, or
consultant under contract with any public entity, and may not transact business with any public entity.
The Florida Department of Management Services is responsible for maintaining the discriminatory vendor
list and intends to post the list on its website. Questions regarding the discriminatory vendor list may be
directed to the Florida Department of Management Services, Office of Supplier Diversity at 850/487-
0915.
25.
A.
In accordance with Executive Order 12549, Debarment and Suspension (40 CFR 32), the Grantee shall
agree and certify that neither it, nor its principals, is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded ITom participation in this transaction by any
Federal department or agency; and, that the Grantee shall not knowingly enter into any lower tier contract,
or other covered transaction, with a person who is similarly debarred or suspended ITom participating in
this covered transaction, unless authorized in writing by EP A to the Department.
DEP Agreement No. G0065, Page 8 of 10
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B. Upon execution of this Agreement by the Grantee, the Grantee shall complete, sign and return a copv of
the form entitled "Certification Regarding Debarments, Suspension, Ineligibility and Voluntary Exclusion
- Lower Tier Federally Funded Transactions", attached hereto and made a part hereof as Attachment H.
C. As required by paragraphs A and B above, the Grantee shall include the language of this section, and
Attachment H in all subcontracts or lower tier agreements executed to support the Grantee's work under
this Agreement.
26. The Environmental Protection Agency and Department, reserve a royalty-nee, nonexclusive, and irrevocable
license to reproduce, publish or otherwise use, and to authorize others to use, for goveniment purposes:
A. The copyright in any work developed under a gran~ subgrant, or contract under a grant or sub grant.
B. Any rights of copyright to which a grantee, subgrantee or a contractor purchases ownership with grant
support.
27. The Grantee agrees to comply with, and include as appropriate in contracts and subgrants, the provisions contained
in Attachment I, Contract Frovisions, attached hereto and made a part hereof. In addition, the Grantee
acknowledges that the applicable regulations listed in Attachment J, Regulations, attached hereto and made a part
hereof, shall apply to this Agreement.
28. This Agreement represents the entire agreement of the parties. Any alterations, variations, changes, modifications
or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, duly
signed by each of the parties hereto, and attached to the original of this Agreement, unless otherwise provided
herein.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. G0065, Page 9 of 10
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IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed, the day and year last
written below.
ST. LUCJ~ COUNTY BOARD OF
COUNTY (;OlV'~\1=~
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By:
Title: *
Date: Ú; -d 4 -03
STATE OF FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By:
~~
Se 0 signee
6J IILllJ3
~
Date:
D~~~
David Worley, DEP Project Manager
(0~e~
DEP Contracts A . trator
Jf~:foland~
DEP orney
*For Agreements with governmental boardslcotmIÙssions: If someone other than the Chainnan signs this Agreement, a
resolution, statement or other document authorizing that person to sign the Agreement on behalf of the governmental
board/commission must accompany the Agreement
List of attachments/exhibits included as part of this Agreement:
Specify
Type
Attachm,,:nt
Attachment
Attachment
Attachment
Attachment
Attachment
Attachment
Attachment
Attachment
Attachment
Letter/
Number
-Å-
.JL
...Ç.
..lL
l
L
--º-
.J:L
...L
.L
Description (include number of pages)
Proiect Work Plan (14 Pages)
Payment Request Sununary Fonn (1 Page)
Department of Financial Services' Contract Payment ReQuirements (1 Page)
Progress Report Fonn (2 Pages)
Special Audit ReQuirements (5 Pages)
Disclosure of Lobbying Activities (2 Pages)
Quality Assurance ReQuirements (4 Pages)
Certification Regarding Debarment/Suspension (2 Pages)
Contract Provisions (3 Pages)
Regulations (1 Page)
DEP Agreement No. G0065, Page 10 of 10
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ATTACHMENT A
PROJECT WORK PLAN
PROJECT: Stormwater Improvements at Savannas State Reserve & Indian River
Estates. (Phase 1 & Phase 2)
LEAD ORGANIZATION: St. Lucie County Engin~ering Department
CONTACT PERSON:
Don West, Public Woks, Director
St. Lucie County Engineering Division
2300 Virginia Avenue, 2nd Floor Annex, Room 229
Fort Pierce, FL 34982-5652
Phone: 772-462-1485 Suncom - 259-1485 Fax: 772-462-2362
COOPERATING ORGANIZATIONS:
1. St. Lucie County Engineering Department (MSTU)
2. City of Fort Pierce (lease of land to County)
3. University of FloridaÆs IFAS, Florida Yards & Neighborhoods Program
4. Indian River Estates Homeowners Association
5. South Florida Water Management District
6. FDEP State Revolving Loan Program (application submitted for $2.5 million)
7. Indian River Lagoon National Estuary Program (now called SJRWMD IRL Program)
8. Legislative Appropriation, Sen. Ken Pruitt Office
9. St. Lucie River Issues Team
PROJECT LOCATION:
NPS Priority Watershed: Indian River Lagoon
Hydrologic Unit Code: 03080203
The longitude of the project site is 800E 17' 59". Latitude of the project site is 27°N 21'
43". The site is located in Section 1.2. 11, and 12, Township 36 South, Range 40 East,
and in Section 35 and 36, Township 35 South, Range 40 East, in eastern St. Lucie
County adjacent to the Savannas wetland area. Indian River Estates is located east of
US 1 and to the immediate south of Midway Road.
The Savannas State Reserve (Reserve) is a 4,900-acre environmental area, managed
by the Florida Department of Environmental Protection (FDEP) Division of Parks, which
extends 10 miles from Ft. Pierce to Jensen Beach in eastern S1. Lucie and Martin
counties. The Reserve contains the best remaining segment of Florida's East Coast
savannas, including extensive freshwater marshes and wet prairie systems. It is a
diverse ecosystem comprised of eight natural community types as well as more than
DEP Agreement No. G0065, Attachment A, Page 1 of 14
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1,000 vascular plant, aquatic invertebrate, vertebrate and periphyton species, including
57 species classified as endangered, threatened, special concern or rare. The area is
an area of special concern within the Indian River Lagoon, a state priority waterbody
designated under the Surface Water Improvement & Management Program (SWIM),
part of the state's Unified Watershed Assessment, and a ¡'estuary of national
significance" as designated by EPA's National· Estuary Program.
One of the major contributing drainage areas to the Reserve is a 1 ,200-acre subdivision
known as Indian River Estates (IRE), which was developed in the late 1950s. Drainage
is provided by roadside swales that discharge into six major east-west drainage ditches
that gravity flow from west to east into the Reserve. Since the area was developed
before current stormwater treatment criteria were established, the system does not
have any stormwater treatment facilities other than the grassed roadside swales, which
do not have a high nutrient removal efficiency rate.
This project consists of two phases: Phase 1 (FY2002l319h Funds) is for the county to
dedicate $600,000 of 319 funds toward the construction of a large wet detention facility
within the Savannas recreation area. Phase 2 (FY2003/319 Funds) is to use $200,000
of 319 funds toward the construction of an alum injection structure which includes a
pump station/force main system, as well as additional water quality monitoring for the
project.
This project will convert a series of abandoned mining pits in order to create a large wet
detention facility within the Savannas recreation area just north of Midway Road and
east of IRE. The mining pits include a 12.8-acre pond bordered by an old haul
road/berm. In order to provide adequate storage and with consideration for safety and
access, this berm will require additional fill and grading to bring the top of berm to
elevation 18.5 ft, with a top width of 14 feet and 2: 1 sideslopes. The proposed berm will
encompass the primary storage area. Our project will capture stormwater runoff from
the subdivision and route it to the storage facilities for alum enhanced treatment and
protect homes against the continual flooding.
The vast majority of the 1,200-acre watershed drains eastward to the Indian River
. Lagoon (Appendix 3) . This detention pond is proposed to improve water quality in the
Indian River Lagoon system by capturing stormwaterrunoff from the subdivision and
routing it to a detention facility for treatment. Currently access to the mining pits from
Midway Road in St. Lucie County is provided via a dirt road, which extends
approximately 1 ,300 feet north to the primary storage area. The access road and the
majority of the mining pits to be used are on the City of Fort Pierce property, which is
leased by the County for the County's Savannas Recreation Area. The County will be
amending its lease agreement with the City so that the mining pits may be used for
stormwater detention as well as recreational use. There were three privately owned
parcels which encroach into the mining pits. All three of the privately owned parcels
have been acquired by the County.
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DEP Agreement No. G0065, Attachment A, Page 2 of 14
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POLLUTION REDUCTION STRATEGY:
St. Lucie County's receiving waters are the St. Lucie Estuary and the Indian River
Lagoon - segment 4 of the Indian River Lagoon as specified in the .IRLSWIM plan. The
County's MSTU uses the SWIM Plan and IRLCCMP as guidance for the County's
stormwater program - see IRLCCMP Progress Report, St. Lucie County. The concept
proposed for 319 funding embraces several of the Actions in the Indian River Lagoon
Comprehensive Conservation and Management Plan (IRLCCMP). This urban
stormwater retrofit BMP satisfies these Actions of the IRLCCMP: FSD-4,' FSD-6, FSD-
11, FSD13, W-6, W-7, PIE-2 and PIE-4. In this plan (SJRWMD/SFWMD, page 100) it
states that stormwater runoff now is considered to be the single most significant source
of pollution for most surface waters. Furthermore, the plan recognizes stormwater
runoff problems in the St. Lucie County area (SJRWMD/SFWMD, page 244). Finally, it
may be budgeted for $100,000 in funding by the SFWMD. It has been awarded
$1,000,000 from the St. Lucie River Issues Team for the for the FY 2003 funding cycle
and has been awarded $1,000,000 from Legislature as a state appropriation for the FY
2003 funding cycle.
ESTIMATED POLLUTANT LOAD REDUCTION:
According to computations, 63 ac-ft of water quality treatment volume (wet detention) is
needed to comply with water quality criteria. SFWMD rules allow a 50% reduction in
water quality treatment storage volume if a retention strategy is used. It is proposed
that stormwater be retained in the primary storage area (approximately 12.8 acres) by
allowing it to stage up to approximately elevation 16.7 ft. NGVD. Thus, only 32 ac-ft of
storage volume for water quality treatment is required if retention is used.
After retention of the required volume, the primary storage area will discharge through a
concrete control structure with three 43" X 68" elliptical RCP conduits to a second
abandoned mining pit approximately 40.8 acres in size. Using these two areas in series
will increase the residence timè for stormwater, which will aid in the improvement of
water quality before stormwater is allowed to discharge to the Savannas. Utilizing the
primary storage area for retention will require (during design) analyses to determine
whether or not the retention volume can be recovered adequately. If adequate recovery
is not feasible, wet detention of the full one inch of runoff could be provided in the
primary and secondary storage areas. This may require some minor modifications to
the existing outlet(s) from the secondary storage area.
The stormwater strategy for this project will be the reduction of nutrients and suspended
solids from runoff using a detention pond with an alum injection system on the outfall
pipe. Currently there is nominal stormwater treatment employed in this drainage basin.
An alum injection system will prevent sediment, nutrients, bacteria, and floating trash
f~om entering the Indian River Lagoon.
From "A Guide for BMP Selection in Urban Developed Areas," (ASCE, 2001), alum
systems will provide 50% nitrogen removal, 90% phosphorus removal, an 90% TSS
DEP Agreement No. G0065, Attachment A, Page 3 of 14
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removal. The project provides approximately one-inch of water quality treatment over
the contributing watershed. This meets the presumptive criteria of SFWMD for meeting
state water quality standards (presumption of 80% pollutant removal). For the purpose
of this project we are estimating removal rates of 50 - 90% depending upon the specific
parameter.
PROJECT OBJECTIVES:
In 1994, Woodward-Clyde, consultants under contract to the Indian River Lagoon
National Estuary Program (IRLNEP), published eight volumes of technical reports
describing the historical data reviewed, their assessment of the data and its reliability.
The three reports considered pertinent for St. Lucie County are the following : Status
and Trends Summary of the Lagoon, The Preliminary Water and Sediment Quality
Assessment of the Indian River Lagoon, and Loadings Assessment of the Indian River
Lagoon. In these volumes, the St. Lucie County area of the Lagoon (from just north of
Fort Pierce to Jupiter Inlet) is designated by Woodward Clyde as Segment-4 (Appendix
4). Segment 4, known as the South Indian River Lagoon basin, is further divided into
18 sub-basins within the basin. The largest pollutant loadings in this segment are
contributed by the large basins that have been extended by ditching and major canal
systems, as have occurred in the major urban areas like Fort Pierce, Port St. Lucie and
Stuart. Untreated stormwater discharges from stormwater management systems in
these urban areas discharges either directly to the Indian River Lagoon or to one of the
drainage canals leading to the Lagoon. In addition, there are two large Chapter 298
districts within this basin.
The highest loadings in the South Indian River Lagoon segment occur in the North St.
Lucie River sub-basin (4-06 on Segment 4 map) where the Savannas/Indian River
Estates project lies. When compared to other segments throughout the Indian River
Lagoon region, by Woodward-Clyde found that Segment 4 (St. Lucie County area)
account for the highest segment-wide pollutant loads, some of which is directly
discharged to the St. Lucie River and flows to the Indian River Lagoon. Woodward-
Clyde attributes these high loadings to the intense agricultural uses or the combinations
of urban and agricultural development. In Segment 4, salinity values remain high
throughout most of the segment, dropping only at the discharge point of the Belcher
Canal (C-25) and the St. Lucie River which is the discharge point for a very extensive
system of drainage canals. Other than in the immediate vicinity of the Belcher Canal
and St. Lucie River, TKN, TN, TP and chlorophyll values are generally similar and within
the lower ranges of average values found throughout the Lagoon. However relatively
high values of some metals have been reported from portions of Segment 4 (Trocine
and Trefry, 1993). Elevated copper concentrations have been reported throughout the
segment from the north end to Manatee Pocket in the St. Lucie Estuary. High levels of
lead have also been reported and elevated levels of cooper, cadmium and lead have
also been reported in Ft. Pierce Harbor and Taylor Creek.
The goal of the project is to improve the quality of stormwater runoff from the Indian
River Estates subdivision (approximately 1,200 acres) to the Savannas State Reserve
DEP Agreement No. G0065, Attachment A, Page 4 of 14
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(Reserve), which ultimately discharges to the Indian River Lagoon through three major
outlets (Hog pen Ditch and Warner Creek to the south and the Savannas Recreation
Area north of Midway Road).
Woodward-Clyde listed priority issues for the Lagoon as follows: (1) reduction of
stormwater runoff loads from the urban areas; (2) the initiation of studies to determine if
septic tanks are impacting the Lagoon by contributing fecal col!form and excess
nutriénts; (3) the retrofitting of stonnwater systems in developed urban areas including
US Highway 1; and (4) the use of best management practices (BMPs) in stormwater
treatment. :'
To conclude, in Segment 4, the effects of extensive ditching and canal systems have an
obvious effect on the pollutants entering the Indian River Lagoon. Activities proposed
in St. Lucie County Stonnwater Management Program are expected to reduce solids,
sediments, organic matter, fresh water and nutrients discharged from St. Lucie County
stormwater systems. These actions will influence Lagoon trends in a positive direction.
Section 303(d) of the Clean Water Act (CWA) requires states to submit lists of surface
waters that do not meet applicable water quality standards (impaired waters) after
implementation of technology based effluent limitations, and establish Total Maximum
Daily Loads (TMDLs) for these waters on a prioritized schedule. TMDLs establish the
maximum amounts of pollutants that a water body can assimilate without causing
exceedances of water quality standards. Development of TMDLs is an important step
toward restoring our waters to their designated uses. In order to achieve the water
quality benefits intended by the CWA, it is critical that TMDLs, once developed, be
implemented as soon as possible. FDEP has listed the IRL watershed and given it a
low priority for developing TMDLs. Completion dates for developing TMDLs for this
water body is 2010.
To date, Pollutant Load Reduction Goals (PLRGs) have not been established for the
St. Lucie County area or for other waters in the vicinity. The South Florida Water
Management District (SFWMD) has initiated the PLRG development process and is
refining the model to develop goals for this area.
PROJECT DESCRIPTION:
Project Objective:
The goal of this proposed project is to improve the quality of stormwater runoff from the
Indian River Estates subdivision (approximately 1,200 acres) to the Savannas State
Reserve, which ultimately discharges to the Indian River Lagoon through three major
outlets (Hog pen Ditch and Warner Creek to the south and the Savannas Recreation
Area north of Midway Road).
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DEP Agreement No. G0065, Attachment A, Page 5 of 14
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Background & Overview:
The Savannas/IRE project has a long history spanning nearly six years. In June 1996,
an interagency task force began meeting to address the issues surrounding the
Savannas/IRE Project. The task force includes representatives from St. Lucie County,
FDEP (including the Ambient Monitoring Team, the Reserve, and other staff as
applicable), SFWMD, the Indian River Lagoon National Estuary Program at SJRWMD,
the USACE, USFWS, USEPA and FPL. This group was designated as an Ecosystem
Management Area Team (EMAT) by FDEP. The task force has provided an opportunity
for the affected agencies to discuss issues, shàre information, resolve differences of
opinion, develop a long term plan of action, and monitor progress on specific action
items. To date, the task force has been involved in a variety of activities, which are
expected to lead to a long-term, permanent solution to the stormwater issues. The task
force will continue to meet and p~ovide input through all stages of this project.
St. Lucie County's engineering consultant (Hazen and Sawyer) prepared a series of
letter reports compiling relevant technical information and identifying and analyzing
potential alternatives. Letter Report #4 "Alternatives Analysis and Selection Process,"
analyzed the two conveyance alternatives and three stormwater detention alternatives
identified below, which were found to be the most viable.
Conveyance Alternatives:
· Ditch and berm along the eastern edge of the IRE subdivision on Reserve
lands
· Internal storm sewer collection system for the IRE subdivision
Stormwater Detention Alternatives:
· A former sand mining pit on the south side of Midway Road, east of the
Reserve and west of the Florida East Coast Railroad
· A series of detention ponds on Reserve lands south of IRE subdivision
and north of the' FPL transmission line right of way (South Storage
System)
.. A large detention pond on Reserve lands just south of Midway Road and
east of IRE (North Storage System)
The following weighed heavily in the task force's discussions regarding a preferred
alternative for the final design: (a) the county's appraisal of the mining pit property; (b)
the informal jurisdictional wetland delineation and evaluation completed by field
biologists from member agencies; and (c) the policy issues associated with the use of
state-owned lands for this' project. The preferred alternative recommended for final
design by the task force at its August 1998 meeting was the Mining Pit Stormwater
Detention Alternative with the Internal Storm Sewer System Conveyance Alternative.
However, the preferred alternative from the conceptual design included a site for
storage and treatment that was owned by an unwilling seller. Consequently the county
suspended work on final design until an acceptable alternative site could be located.
DEP Agreement No. G0065, Attachment A, Page 6 of 14
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Revised Stormwater Alternative:
· A former sand mining pit on the north side of Midway Road, located in the
south east corner of the County Savannas Recreation Area
· Add alum enhancement to detention pond.
Subsequently the task force met and decided to explore the option of using one of the
mining pits located north of Midway Road. Several members of the task force
participated in a site visit to these mining pits to eva.luate the potential of these sites for
the needed stormwater pond. The consensus of the members present was that the site
had a strong potential to meet the storage and treatment needs of the project. These
mining pits are located on lands that are part of the lands leased by the City to the
County for the Savannas Recreation Area. St. Lucie County agreed to concurrently
investigate the current lease agreements it has with the city regarding this property and
have its consulting engineer draw up a conceptual plan to include this stormwater pond
in the project.
Final design plans were prepared. The County is worked on an amendment to an
existing agreement with the City of Ft. Pierce to utilize the selected mining pit for a
stormwater retention site. The Countýs acquisition department acquired three privately
owned parcels that are located within the proposed project boundaries. The Savannas
EMA T has met and approved the final design plans. These drawings layout the
alteration and reconstruction of a series of abandoned mining pits to be utilized as wet
detention ponds which will treat stormwater prior to releasing to the Reserve wetlands
and the Indian River Lagoon.
SPECIFIC OUTPUTS/DELlVERABLES:
Phase 1 - Completed
Task 1: Prepare Final Design and Permitting
Description: The County's engineering firm has prepared final design plans for a
proposed stormwater storage site and collection system for Savannas/IRE. Permitting
is still in the process.
Results: Final design and permitting rendered by the engineering firm.
Cost: Costs for final design and permitting cost $315,200 and was paid for by the Indian
River Lagoon National Estuary Program ($55,000); SFWMD ($60,000); and St. Lucie
County MSTU ($200,200).
Schedule: Plans completed in 2001, permitting is expected to be completed in 2003.
Deliverables: Final design plans are completed. Permitting is expected to be completed
in early 2003.
Phase 1 - Completed
Task 2: Land Acquisition for Proposed Storage Site
Description: The County has acquired three privately owned parcels that encroach on
the mining pit.
Expected Results: The purchased parcels.
DEP Agreement No. G0065, Attachment A, Page 7 of 14
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Estimated Cost: Total costs for land acquisition was $25,500. Costs for land acquisition
was paid for by the County Transportation Trust Fund.
Estimated Schedule: Purchase was completed in 2002.
Deliverables: Acquired 12.6 acres of mining pit land.
Phase 1 - To be Completed (See Timeline on PaQe 10)
Task 3: Mitigate Wetlands .
Description: The County will review and assess the need for wetland mitigation on site.
Expected Results: Wetland mitigation. .
Estimated Cost: The construction of wetland mittgation is estimated to cost $60,000 for
two acres.
Estimated Schedule: This will be completed simultaneous to Tasks 4, 5, and 6
(construction ).
Deliverables: Create 2 acres of mitigated wetlands.
Phase 1 - To be Completed (See Timeline on PaQe 10)
Task 4: Construction of StoragefTreatment Area
Description: This task involves the modification of a series of existing mining pits to
receive stormwater runoff from Indian River Estates. Construction will include berm
reinforcement, and construction of control structures for treatment.
Expected Results: Modification of a series of existing mining pits to receive stormwater
runoff from Indian River Estates.
Estimated Cost: Modification of a series of existing mining pits to receive stormwater
runoff from Indian River Estates is estimated to cost $653,000.
Estimated Schedule: Complete within 18 months from Construction Notice To Proceed
(NTP) date.
Deliverables: Modification of a series of existing mining pits to receive stormwater
runoff from Indian River Estates.
Phase 1 - To be Completed (See Timeline on PaQe 10)
Task 5: Construction of Stormwater Pump Station
Description: This task involves construction of a stormwater pump station and force
main which will move the first flush of stormwater runoff from Indian River Estates to the
proposed storage/treatment area.
Expected Results: Construction of a stormwater pump station and force main.
Estimated Cost: The construction of a stormwater pump station and force main is
estimated to cost $2,093,000.
Estimated Schedule: Begin 6 months after initial Construction NTP date and complete
within 18 months from NTP date.
Deliverables: Construction of a stormwater pump station and force main.
Phase 2 - To be Completed (See Timeline on PaQe 10}
Task 6: Construction of Indian River Estates Stormwater Collection/Conveyance
System
Description: This task involves the construction of an internal stormwater collection and
conveyance system which will allow the discontinuance of direct discharge of untreated
DEP Agreement No. G0065, Attachment A, Page 8 of 14
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stormwater runoff from Indian River Estates to the Savannas. This system will redirect
flows to the proposed storage/treatment area via a stormwater pumping station.
Expected Results: Construction of an internal stormwater collection and conveyance
system.
Estimated Cost: The construction of an internal stormwater collection and conveyance
system is estimated to cost $2,688,000.
Estimated Schedule: Begin 18 months after Construction NTP date and complete within
36 months from NTP date. .
Deliverables: Construction of an internal stormwater collection and conveyance system.
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Phase 2 - To be Completed (See Timeline on PaQe 10)
Task 7: Alum Enhancement Feature
Description: The County's engineering consultant will design an alum injection feature
when constructing the stormwater pond and pump station.
Expected Results: Complete and adequately constructed facilities.
Estimated Cost: Construction of alum system is estimated to cost $130,000.
Estimated Schedule: Construction will begin 18 months after initial NTP date and
complete construction within 36 months from NTP.
Deliverables: The acceptance of the facilities as completed according to design.
Partial completion durinQ Phase 1 I Completion durinQ Phase 2
Task 8: Implementation of Water Quality Monitoring Program At the Savannas/IRE
Water Quality Improvement Project
Description: The County will implement a water quality monitoring program for
stormwater at the project site to determine the pollutant removal effectiveness of the
project. Future operation of the stormwater retention facility shall be optimized by
reviewing the monitoring results and fine tuning the system operation as needed.
Expected Results: A surface water monitoring program will be implemented at the
project site. Review of the results will guide the operation of the stormwater treatment
pond as needed.
Estimated Cost: The monitoring .effort has been estimated to cost $40,000 for Phase 1
and additional $10,000 for Phase 2.
Estimated Schedule: A final water quality monitoring plan will be developed in
cooperation with FDEP and submitted within twelve .months" from the start of the grant
award.
Deliverables: Results will be reported as determined by the final water quality
monitoring plans.
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DEP Agreement No. G0065, Attachment A. Page 9 of 14
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Partial completion during Phase 1 I Complete during Phase 2
Task 9: Education at the Savannas/IRE Quality Improvement Project
Description: A Florida Yards and Neighborhoods Educational program will be
implemented over a 24-month time frame to educate the' homeowners in the
Savannas/IRE area.
Expected Results: FYN workshops and FYN Yard Certification.
Estimated Cost: Education for this project has been estimated to cost $35,000.
Estimated Schedule: Begin 3 months after initial NTP date and complete construction
within 26 months from NTP. ~
Deliverables: Deliverables will include the total number of persons attending FYN
workshops, the total number of certified yards, and the identified percentage of the
residents that adopt FYN BMPs. Yard BMP adoptions will be measured by IFAS
evaluation instruments already developed. A final education report conveying the IFAS
evaluation results and deliverables will be provided to the county for incorporation into
the final 319 project report.
PROJECT MILESTONES: (including start and completion dates)
Note: Months in Table below are referenced from initial construction Notice to Proceed
(NTP) date.
asklActivi
ask 1: Pre are Final Desi nand Permittin
ask 2: Land Acquisition for Proposed Storage
Site
ask 3: Mitigate Wetlands
Note: This will be completed simultaneous to
onstruction Task 4, 5, and 6.
ask 4: Construction of Storagerrreatment
rea
ask 5: Construction of Stormwater Pump
Station
Start Com lete
1999 2003
2001 2002
Com leted
Month 6 Month 36
Month 1 Month 18
Month 6 Month 18
Month 18
Month 36
Month 18
Month 6
Month 36
post-construction
Month 3
Month 26
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DEP Agreement No. G0065, Attachment A, Page 10 of 14
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PROJECT BUDGET:
GRANT FUNDING REQUESTED: $800,000
Project Funding Activity FDEP Grant Matching Funds Matching
Funding Funds by
Entity
Staff $0.00 $0.00
Travel $0.00 $0.00
Equipment $0.00 ~ $0.00
Supplies $0.00 $0.00
Contractual $0.00 $315,200 MSTU, IRLNEP
(Engineering/Permit)
Contractual (Treatment
Facility) - FFY01/02 $600,000 $3,063,000 MSTU, SRF
- FFY02/03 $200,000 $100,000 SFWMD
$1,000,000 Legislative
$1,000,000 Issues Team
BMP Implementation $0.00 $0.00
(Included in Contractual)
Monitoring $0.00 $50,000 MSTU
Public Education $0.00 $35,000 MSTU
Other (Specify)
Land Acquisition $0.00 $25,500 MSTU
Mitigate Wetlands $0.00 $60,000 MSTU
Total $800,000 $5,648,700 $6,448,700
% Match: 88%
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DEP Agreement No. G0065, Attachment A, Page 11 of 14
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Budget by Task:
FDEP Grant Fundinq
Matchinq Funds
TASK
Task 5. Construction of Stormwater Pump
Station/Force Main
Task 6. Construction of Indian River Estates
Stormwater Collection/
Conveyance System
0
0
~ 0
$600,000
$70,000
0
$55,000 (IRLNEP)
$60,000 (SFWMD)
$200,200 (MSTU)
$25,500 (MSTU)
$60,000 (MSTU)
Task1. Prepare Final Design and Permitting
Task 2. Land Acquisition for Storage/
Treatment Area
Task 3. Mitigate Wetlands
Task 9. Education
o
$53,000 (MSTU)
$2,622,000 (MSTU/SRF)
$388,000 (MSTUlSRF)
$1,000,000 (Legislative)
$100,000 (SFWMD)
$1,000,000 (SLRIT)
$40,000 (MSTU)
$10,000 (MSTU)
$30,000 (MSTU)
$5,000(in-kind)
Task 4. Construction of STA
Task 7. Alum Enhancement Feature
Task 8. WQ Monitoring
$130,000
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TOTAL
$ 800,000
~5,648,700
%FDEP Grant = 12%
% Match = 88%
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DEP Agreement No. G0065, Attachment A, Page 12 of 14
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Attachment: 1 - Project: Locat:.or.
.... . H."i>
Savannas Stllte Reserve
Impâct Site
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. Rd'crcacc Site
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Figure 2..
Study Area
DEP Agreement No. G0065, Attachment A, Page 13 of 14
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17 = IHIDCOAST I.l
18 = UHN.w(O
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02 = ST. JOiIHS IiARSH
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O( = liOORES CREEK
05 = C-24
06 = HORTH ST. LUCIE
07 = C-23
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lood"ard-Clydf Consul1ants
Morshall I.IcCully it As.ocio'"
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fiGURE 2-8 ORAlN...G£ SUe-BASINS OF THE
SOUTH INOIAN RIVER LACOON WATERSHED (SECM~T 4)
om:
1-1-1'
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Inlet
ATLANTIC OCEAN
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A TT ACHMENT B
PAYMENT REQUEST SUMMARY FORM
GRANTEE:
GRANTEE'S GRANT MANAGER:
DEP AGREEMENT NO.:
DATE OF REQUEST:
PAYMENT REQUEST NO.:
PERFORMANCE
PERIOD:
PERCENT MATCHING·
REQUIRED:
AMOUNT
REQUESTED:$
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GRANT EXPENDITURES SUMMARY SECTION
Œffective Date of Grant throu il"h End-of-Grant Periodl
AMOUNT OF TOTAL MATCHING TOTAL
CATEGORY OF EXPENDITURE THIS REQUEST CUMULATIVE FUNDS CUMULATIVE
PAYMENTS MATCHING
FUNDS
Salaries N/A N/A N/A N/A
Fringe Benefits N/A N/A N/A N/A
Travel (if authorized) N/A N/A N/A N/A
Subcontracting:
Planning $ $ $ $
Design $ $ $ $
Construction $ $ $ $
Construction Related Costs $ $ $ $
Equipment Purchases N/A N/A N/A N/A
Supplies/Other Expenses $ $ $ $
Land N/A N/A $ $
Overhead N/A N/A N/A N/A
,
TOTAL REQUESTED $ $ $ $
TOTAL GRANT AGREEMENT
Less Total Cumulative Payments of:
TOTAL REMAINING IN GRANT
GRANTEE CERTIFICATION
The undersigned certifies that the amount being requested for reimbursement above
was for items that were charged to and utilized only for the above cited grant activities.
Grantee's Grant Manager's Signature Gr2ntee's Fiscal Agent
Print Name Print Name
Telephone Number Tc1cphone Number
DEI' Agreement No. G0065, Attachment ß, Page 1 of 1
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ATTACHMENT C
Contract Payment Requirements
Florida Department of Financial Services, Reference Guide for State Expenditures (March 2003)
Cost Reimbursemellt COlltracts
Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category
(salary, travel, expenses, etc.) Supporting documentation must be provided for each amount for which reimbursement
is being claimed indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual
checks. . Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in
the approved contract budget should be reimbursed.
..
Listed below are examples of types of documentation representirÌg the minimum requirements:
(1) Salaries:
A payroll register or similar documentation should be submitted. The payroll register
should show gross salary charges, fringe benefits, other deductions and net pay. If an
individual for whom reimbursement is being claimed is paid by the hour, a document
reflecting the hours worked times the rate of pay will be acceptable.
(2) Fringe Benefits:
Fringe Benefits should be supported by invoices showing the amount paid on behalf of the
employee (e.g., insurance premiums paid). If the contract specifically states that fringe
benefits will be based on a specified percentage rather than the actual cost of fringe
benefits, then the calculation for the fringe benefits amount must be shown.
Exception: Governmental entities are not required to provide check numbers or copies of
checks for fringe benefits.
(3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Florida Statutes,
which includes submission of the claim on the approved State travel voucher or electronic
means.
(4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. Ifnonexpendable property is
purchased using State funds, the contract should include a provision for the transfer of the
property to the State when services are tenninated. Documentation must be provided to
show compliance with Department of Management Services Rule 60A-1.017, Florida
Administrative Cöde, regarding the requirements for contracts which include services and
that provide for the contractor to purchase tangible personal property as defined in Section
273.02, Florida Statutes, for subsequent transfer to the State.
(5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed
on a usage log which shows the units times the rate being charged. The rates must be
reasonable.
(6) Indirect costs: If the contract specifies that indirect costs will be paid based on a specified rate, then the
calculation should be shown.
Pursuant to 216.346, Florida Statutes, a contract between state agencies including any contract
involving the State University system or the State Community College system, the agency
receiving the contract or grant moneys shall charge no more than 5 percent of the total cost of the
contract or grant for overhead or indirect cost or any other cost not required for the payment of
direct costs.
The Florida Department of Financial Services, Reference Guide to State Expenditures (March, 2003) can be found at
the following web address: www.dbf.state.fl.us/aadir/reference guide.
DEP Agreement No. G0065, Attachment C, Page 1 of 1
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ATTACHMENT D
PROGRESS REPORT FORM
DEP A2reement No.: GOO65
Grantee Name: St. Lucie County Board of County Commissioners
Grantee Address:
Grantee's Grant Mana2er: " I Telephone No.: I
Quarterlv Reportin2 Period:
Proiect Number and Title:
Provide a summary of project accomplishments to date. (Include a comparison of actual
accomplishments to the objectives established for the period. IC goals were not met,
provide reasons why.)
Provide an update on the estimated time for completion of the project and an explanation
for any anticipated delays.
'.
.
Provide any additional pertinent information including, when appropriate, analysis and
explanation of cost overruns or high unit costs.
DEP Agreement No. 00065, Attachment D. Page 1 of 2
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(continued from page 1)
Identify below, and attach copies of, any relevant work products being submitted for the
project for this reporting period (e.g., report data sets, links to on-line photographs, etc.)
Provide a project budget update, comparing the project budget to actual costs to date.
Expenditures
Prior to this Expenditures
Budget Total Project Reporting this Reporting Project Funding
Cate20ry Bud2et Period Period Balance
,
This report is submitted in accordance with the reporting requirements ofDEP Agreement No.
G0065 and accurately reflects the activities and costs associated with the subject project.
Signature of Grantee's Grant Manager
Date
DEP Agreement No. G0065, Attachment D, Page 2 of 2
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A TT ACHMENT E
SPECIAL AUDIT REQUIREMENTS
The administration of resources awarded by the Department of Environmental Protection (which may be referred to
as the "Department", "DEP", "FDEP" or "Grantor", or other name in the contract/agreement) to the recipient
(which may be referred to as the "Contractor", Grantee" or other name in the contract/agreement) may be subject
to audits and/or monitoring by the Department ofEnvironmenial Protection, as described in this attaclunent.
MONITORING
In addition to reviews of audits conducted in accordance with QMB Circular A-133 and Section 215.97, F.S., as
revised (see "AUDITS" below), monitoring procedures may include, but not be limited to, on-site visits by
Department staff, limited scope audits as defmed by OMB Circular A-133, as revised, and/or other procedures. By
entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes
deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental
Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with
8l1} additional instructions provided by the Department to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the
Chief Financial Officer or Auditor General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised.
1. In the event that the recipient expends $300,000 or more in Federal awards in its fiscal year, the recipient must
have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-
133, as revised. EXHIBIT I to this Agreement indicates Federal fi1nds awarded through the Department of
Environmental Protection by this Agreement. In determining the Federal awards expended in its flScal year,
the recipient shall consider all sources of Federal awards, including Federal resources received from the
Department of Environmental Protection. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the
recipient conducted by the Auditor General in accordance with the provisions ofOMB Circular A-133, as
revised, will meet the requirements of this part.
2. In connection with the audit requirements addressed in Part I, paragraph I., the recipient shall fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as
. levised.
3. If the recipient expends less than $300,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the
recipient expends less than $300,000 in Federal awards in its fiscal year and elects to have an audit
conducted in accordance with the provisions ofOMB Circular A-133, as revised, the cost of the audit must
be paid from non-Federal resources (i.e., the cost of such an audit must be paid from recipient resources
obtained from other than Federal entities).
4. The recipient may access information regarding the Catalog of Federal Domestic Assistance (CFDA) via
the internet at http://aspe.os.dhhs.gov/cfda.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. G0065, Attachment E, Page 1 of 5
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PART II: STATE FUNDED
This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1), Florida Statutes.
1. In the event that the recipient expends a total amount of State financial assistance equal to or in excess of
$300,000 in any fiscal year of such recipient, the recipient must have a State single or project-specific audit
for such fiscal year in accordance with Section 215.97, Florida Statutes; appliCable rules of the Executive
Office of the Governor and the Chief Financial Offi,cer; and Chapters 10.550 (local governmental entities)
or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this
Agreement indicates State fmancial assistance awarded through the Department of Environmental
Protection by this Agreement. In detennining the State fmancial assistance expended in its fiscal year, the
recipient shall consider all sources of State financial assistance, including State fmancial assistance received
from the Department of Environmental Protection, other state agencies, and other nonstate entities. State
financial assistance does not include Federal direct or pass-through awards and resources received by a
nonstate entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that
the audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of
a financial reporting package as defined by Section 215.97(2)(d), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General.
3. If the recipient expends less than $300,000 in State fmancial assistance in its fiscal year, an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the
recipient expends less than $300,000 in State financial assistance in its fiscal year and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit
must be paid from the non-State entity's resources (i.e., the cost of such an audit must be paid from the
recipient's resources obtained from other than State entities).
4. For information regarding the Florida Catalog of State Financial Assistance (CSFA), a recipient should
access the Florida Single Audit Act website located at htto:/Isun6.dms.state.fl.us/fsaa/catalog.htm or the
Govemor's Office of Policy and Budget website located at http://www.eog.state.fl.us/for assistance. In
addition to the above websites, the following websites may be accessed for information: Legislature's
Website htto://www.leg.state.fl.usI. Governor's Website htto:/Iwww.flgov.coml. Department of Financial
Services' Website http://www.dbf.state.fl.us/and the Auditor General's Website
htto:/Iwww.state.fl.us/audgen.
PART III: OTHER AUDIT REQUIREMENTS
(NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity
that are solely a matter of that State awarding entity 'spolicy (i.e., the audit is not required by Federal or State laws
and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97(7)(m), Florida
Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits
conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must
arrange for funding the full cost of such additional audits.)
PART IV: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and
required by PART I of this Agreement shall be submitted, when required by Section .320 (d), OMB
Circular A-133, as revised, by or on behalf of the recipient directly to each of the following:
REMAINDER OF P AGE INTENTIONALLY LEFT BLANK
DEP Agreement No. G0065, Attachment E, Page 2 of 5
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A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
B. The Federal Audit Clearinghouse designated in OMB Circular A-I33, as revised (the number of
copies required by Sections .320 (d)(I) and (2), OMB Circular A-I33, as revised, should be
submitted to the Federal Audit Clearinghouse), at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
':>
C. Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f),
OMB Circular A-133, as revised.
2. Pursuant to Section .320(f), OMB Circular A-I33, as revised, the recipient shall submit a copy of the
reporting package described in Section .320(c), OMB Circular A-I33, as revised, and any management
letters issued by the auditor, to the Department of Environmental Protection the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
3. Copies offmancial reporting packages required by PART II of this Agreement shall be submitted by or on
behalf of the recipient directlv to each of the following:
A. The Department of Environmental Protection at the following address:
Audit Director
Florida Department of Environmental Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Tallahassee, Florida 32399-2400
B. The Auditor General's Office at the following address:
State of Florida Auditor General
Room 401, Claude Pepper Building
III West Madison Street
Tallahassee, Florida 32399-1450
4. Copies of reports or management letters required by PART III of this Agreement shall be submitted by or
on behalf of the recipient directly to the Department of Environmental Protection at the following address:
Audit Director
Florida Department of EnvironmentaI Protection
Office of the Inspector General, MS 40
2600 Blair Stone Road
Ta!lahassee, Florida 32399-2400
5. Any reports. management ¡eners, or other information required to be submitted to the Department of
Environmenta] ProtCCti'1J1 pursuant to this Agreement shall be submitted timely in accordance with OMB
DEP Agreement No. G0065, Attachment E, Page 3 of 5
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Circular A-133, Florida Statutes, or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department of Environmental Protection
for audits done in accordance with OMB Circular A-133, or Chapters 10.550 (local governmental entities)
or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date
that the reporting package was delivered to the recipient in correspondence accompanying the reporting
package.
PART V: RECORD RETENTION
The recipient shall retain sufficient records demonstrating its compliance with the tenns of ~ Agreement for a
period of 5 years from the date the audit report is issued, apd shall allow the Department óf Environmental
Protection, . or its designee, Chief Financial Officer, or Auditor' General access to such records upon request. The
recipient shall ensure that audit working papers are made available to the Department of Environmental Protection,
or its designee, Chief Financial Officer, or Auditor General upon request for a period of 3 years from the date the
audit report is issued, unless extended in writing by the Department of Environmental Protection.
REMAINDER OF PAGE INTENTIONALLY LEIT BLANK
DEP Agreement No. G0065, Attachment E, Page 4 of 5
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ATTACHMENT F
Approved by OMB
0348-0046
DISCLOSURE OF LOBBYING ACTIVITIES
Complete this fonn to disclose lobbying activities pursuant to 31 V.S.C. 1352
(See reverse for public burden disclosure.)
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
D a. CQntract D a. bidloffer/application D a. initial filing
b. grant b. initial award ~ b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee
f. loan insurance year quarter
date of last report
4. Name and Address of Reporting Entity: S. If Reporting Entity in No.4 is Subawardee; Enter Name
and Address of Prime:
o Prime o Subawardee
Tier . if known:
Congressional District, if known: Congressional District, if known:
6. Federal Department/Agency: 7. Federal Program NamelDescription:
CFDA Number, if applicable:
8. Federal Action Number, ifknown: 9. Award Amount, ifknown:
$
10. a. Name and Address of Lobbying Entity b. Individuals Performing Services (including address if
(if individual, last name,first name, MI): , differentfrom No. lOa)'
(last name, first name, MI):
(attach Continuation Sheet(s) SF-LLLA, ifnecessary)
11. Information requested through this form is authorized by title 31 V.S.C. Signature:
section 1352. This disclosure of lobbying activities is a material Print Name: .
representation of fact upon which reliance. was placed by the tier above
when this tnnsac:tion was made or entered into. This disclosure is required Tide:
pursuant to 31 V.S.c. 1352. This information will be reported to Congress
semi-annually and will be available for public inspection. Any person who
fails to file the required disclosure shall be subject to a civil penalty of not Telephone No.: Date:
less than S10,OOO and not more than S100,OOO for each such failure.
Federal Use Only: Authorized for Local Reproduction
Standard F onn - LLL (Rev 7 - 97)
Form DEP 55-221 (01/01)
Page lof2
DEP Agreement No. G0065, Attachment F, Page 1 of 2
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INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at
the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31
U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any
lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress.in connection with a covered
Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the
implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to
influence the outcome of a covered Federal action.
2.
Identify the status of the covered Federal action.
~
3. Identify the appropriate classification of this report. If this is a followup report caused by a material
change to the information previously reported, enter the year and quarter in which the change occurred.
Enter the date of the last previously submitted report by the reporting entity for this covered Federal
action. .
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional
District, if known. Check the appropriate classification of the reporting entity that designates if it is or
expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first
subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts,
subgrants and contract awards under grants.
5. If the organization filing the report in item 4 checks "Subawardee", then enter the full name, address,
city, state and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one
organizational level below agency name, if known. For example, Department of Transportation, United
States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter
the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements,
loans, and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in
item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement
number; the contract, grant, or· loan award number; the application/proposal control number assigned
by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency,
enter the Federal amount of the awardJIoan commitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting
entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and iµclude full address if different
from 10 (a). Enter Last Name, First Name, 'and Middle Initial (MI).
11. The certifying official shall sign and date the form, print his/her name, title and telephone number.
According to the Paperwork Reduction Act. as amended, DO persons are required to respond to a collection of information unless it
dis[1lays a valid 01\18 Control Number. The valid OMB control number for this information collection is 01\18 No. 0348-0046. Public
reporting burden for this collection of information is es¡imated to average 30 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other as[1ect of this collection of information, including suggestions
for reducing this burden, to the Office of l\lanaO'ement and Budget. Pa!lcrwork Reduction Proiect (0348-0046), \\'ashingtnn, f).c. 20503.
Form DEI' 55-22] (0J/01) Page 2 of 2
DEP Agreement No. G0065, Attac1mlent F, Page 2 of 2
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ATTACHMENT G
QUALITY ASSURANCE REQUIREMENTS FOR DEP CONTRACTS
(last revised 5/20/03)
1. All sampling and analyses performed under this Contract must conform to the requirements set forth in Chapter 62-160,
FIOljda Administrative Code (F.A.C.) and the document "Requirements for Field and Analytical Work performed for
the Department of Environmental Protection under Contract" (DEP-QA-002/02), February 2002.
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2. LABORATORIES
A. The Contractor shall ensure that all laboratory testing activities are performed by a laboratory certified by the
Department of Health Environmental Laboratory Certification Program (DoH ELCP) for the test methods and
analytes to be measured.
B. If the laboratory is not certified for some or all of the proposed test measurements, the laboratory shall apply for
certification within one month of Contract execution, and shall be fully certified within six months. Regardless of
when the laboratory receives certification, the laboratory must implement all applicable standards of the National
Environmental Laboratory Accreditation Conference (NELAC) upon Contract execution.
C. Prior to providing analytical services, the laboratory must provide infonnation for all test measurements that at
least one set of performance test samples that meet the DoH ELCP certification requirements have been passed
successfully within the last 6 months.
D. Laboratories shall maintain certification for all test methods during the life of the Contract. Should certification for
an analyte or test method be lost, all affected tests shall be immediately contracted to a laboratory with current
DoH ELCP certification. The laboratory shall notify the project manager in writing of any changes before such
changes are made.
E. A copy of the DoH Certificate and the list of test methods for each laboratory shall be provided to the project
manager with subnñssion of the QAPP or upon receiving DoH certification (see 2.B above).
F. All non-standard laboratory procedures (i.e. those that do not appear on the Department's list of recognized
methods) whether DoH ELCP certification is required or not, shall be subnñtted for review and approval in
accordance with DEP-QA-OOl/OI "New and Altemative Analytical Laboratory Methods", January 1, 2002. The
method must be approved by the De~iutment before use.
G. The Contractor shall ensure that the essential quality control measures, laboratory report content and
documentation are consistent with Chapter 5 of the NELAC standards and DEP-QA-002/02. In addition:
I. The (Inal concèntration of any spike fortification must be at the laboratory's stated PQL or at the action level if
it exceeds the PQL. If the measured sample background exceeds the specified spike level by more than a
factor of two, then the spike level must be 2-5 times the measured background level in the sample that is
selected for spiking. If a spiked sample is spiked at an incorrect level, then the entire batch of samples must be
re-prepared, a new aliquot of the same sample must be re-spiked at the correct level for this batch, and the
batch reanalyzed. The sample to be spiked should be randomly selected, and it must be reported which sample
was spiked. All spike fortification must take place prior to any necessary preparation. The results must meet
the established laboratory acceptance criteria for the specific matrix. If none have been developed, the .
laboratory shall use the criteria for LCS until such limits are established.
2. No analyses may be performed using expired reagents, calibration solutions or check solutions.
3. The concentration of each calibration standard used to generate a nonlinear calibration curve must be
calculated based on the curve. All calculated calibration concentrations must be within 85% - 115% of the
known concentration for that standard.
4. If a relative response factor is used to determine the sample concentration, the continuing calibration checks
must meet the method stated acceptance criteria.
DEP Agreement No. G0065, Attachment G, Page 1 of 4
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5. Analytical sensitivity must be evaluated using a check standard prepared at the practical quantitation limit for
each analytical run as described above for PQLs.
6. The absolute value of the raw instrument value must be less than the MDL for all blanks.
7. If method control limits for any measurements are exceeded (including control limits for sample matrix
spikes), then the analysis must be repeated if possible. All sample data that is associated with a failed quality
control measure must be appropriately qualified ás specified in Chapter 62-160, F.A.C. An explanatory
comment must be attached to the final report for each result that has a qualifier code other than D, I, or A.
Any additional qualifier codes used, but not explicitly provided for in Chapter 62-160, F.A.C., must be
identified and defined in the repo~.
8. The reported MDL and PQL for each sample must be adjusted for dilution factors, and any relevant
preparation weights and volumes.
9. If a field blank, equipment blank or trip blank result is greater than the MDL, the result must be confmned by
reanalyzing a new aliquot of the sample. The laboratory must investigate sufficiently to determine that
positive blank results are not due to a laboratory error, and report results with appropriate qualifiers and/or
comments.
3. FIELD ACfIVITIES
A. All sample collection and field activities shall be perfonned in accordance with the Department's "Standard
Operating Procedures for Field Activities" (DEP-SOP-OOl/OI dated January 1,2002.
B. Any non-standard field procedure shall be subfiÙtted for review and approval in accordance with FA 2000 of the
Department's Standard Operating Procedures. The procedure must be approved by the Department before use.
4. REpORTING. DOCUMENTATION AND RECORDS RETENTION
A. All laboratory and field records as specified in Chapter 62-160, F.A.C. shall be retained for a minimum of five
years after the project completion.
B. In addition to the NELAC-compliant laboratory report, the Contractor shall require that the laboratory provide
additional information to satisfy the "Tier I" validation requirements as outlined in DEP-QA-002/02.
C. All applicable data qualifier codes as mandated by Chapter 62-160, F.A.C. and included in DEP-QA-002/02 shall
be used.
D. The Contractor shall adhere to the documentation and records requirements for project data contained in DEP-QA-
002/02.
E. All field and laboratory records that are associated with work perfonned under this contract shall be organized so
that any information can be quickly and easily retrieved.
5. AUDITS
A. AUDITS BY THE DEPARTMENT - Pursuant to 62-160.650, F.A.C., the Department may conduct audits offield and/or
laboratory activities. In addition to allowing Department representatives to conduct onsite audits, the Contractor,
upon request, must provide the Department with the requested information, including the raw analytical data for all
analyses of a sample (regardless of whether the data are reported). If an audit by the Department determines that
the data are not usable for the proposed purpose, the Department reserves the right to terminate the contract and
require the Contractor to reimburse the Department for all payments made for work done on the collection or
analysis of data
B. PL<\)\;NTNG REVIEW AUDiTS -
,
1.
Initial: Within one month after the seeond sampling and analysis event has been completed (including al1
an3Iyses). the Contractor and a]] associated subcontractors sha]] review the planning document (see 6 below)
relative to the 1ïeld and laboratory activities to determine if the data quality objectives are being met, idcntify
DEP Agrcement No. G0065, Attaclmlent G. Page 2 of4
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any improvements to be made to the process, and refine the sampling design or schedule. A summary of the
review, including any corrective action plans or amendments to the planning document shall be sent to the
Department Contract Manager within one month of the review, and a copy shall be maintained with the
pennanent project records.
2. Ongoing: Planning reviews as described in 1 above shall occur annually.
C. QUALITY SYSTEMS AUDITS - The Contractor and all sùbcontractors shall ensure that the required laboratory and
field quality system and management systems audits are performed, and documented in.the organization's records.
D. . STATEMENTS OF USABILITY - As a part of the audit process and the final report, the Contractor shall provide
statements about data usability relative to the Project Data Quality. Objective!> and Data Quality Indicators.
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6. PLANNING DOCUMENTS
A. A Quality Assurance Project Plan (QAPP) shall be submitted to the Department Project Manager for review and
approval. The plan shall be consistent with the EP A Document EP A-QA/R-5, EP A Requirements for Quality
Assurance Project Plans, dated March 2001. Failure to submit the required QAPP within six months of the
initiation of sampling activities shall result in suspension of the Contract until the document has been submitted to
DEP.
B. The Contractor and affected subcontractors have three (3) opportunities to submit their QA Plan documents to the
Department for approval. If any Plan fails the approval process three (3) times, the Department may terminate the
Contract in its entirety. Failure to provide acceptable QA Plans as required will result in suspension or termination
of this Contract.
C. The Department Contract Number shall appear on the title page of the submitted QAPP. Within forty-five (45)
days of receipt of properly identified documents by the DEP, the Department shall review and either approve the
QAPP, or provide comments to the Contractor and affected subcontractors as to why the Plan is not approved. If
further revisions are needed, the Contractor shall then have fifteen (15) days ftom the receipt of such comments to
respond. The Department shall respond to all revisions within 30 days of receipt.
D. IfQA Plan review is delayed, through no fault of the Contractor, beyond sixty (60) days after the Plan is received
by the Department, the Contractor shall have the option, after the Plan is approved, of requesting and receiving an
extension in the term of the Contract for a time period not to exceed the period that review was delayed. This
option must be exercised at least sixty (60) days prior to the current termination date of the Contract.
E. Sampling and analysis may not begin until the QAPP has been approved.
F. Once approved, the Contractor shall follow the protocols specified in the approved QAPP including, but not
limited to:
1. Ensuring that all stated quality control measures are collected, analyzed and evaluated for acceptability;
2. Using only the protocols approved in the QAPP; and
3. Using only the equipment approved in the QAPP.
G. If any significant changes such as changes in procedures or test methods, changes in organizations, or changes in
key personnel occur, the Contractor shall submit appropriate amendments to the Department Project Manager for
review and inclusion into the QAPP. Failure to submit the required amendments or to meet any of the above-stated
conditions may result in the decision by the Department Project Manager to suspend or terminate the Contract.
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DEP Agreement No. G0065, Attachment G, Page 3 of 4
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7. ÐELlVERABLES
A. The following outlines the expected schedule for the deliverables that are associated with the Quality Assurance
requirements of this contract:
I. Copy of DoH ELCP certificate including the list of test methods and analytes shall be submitted with the draft
QAPP.
2. Copies of performance test results (see 2C of laboratory) shall be submitted with the draft QAPP.
3. Non-standard laboratory or field procedures - Prior written approval is required and will be provided upon
submission of the complete packet of information for review.
4.
Planning review audits - As specified in S.B.
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5. Statement of Usability- As specified in S.D.
6. Planning Docwnent - see 6.
Note: All documents referenced in the Attachment are available at the following website:
http://www.dep.state.fl.us
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DEP Agreement No. G0065, Attachment G, Page 4 of 4
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ATTACHMENT H
CERTIFICATION REGARDING DEBARMENTS, SUSPENSION, INELIGIBILITY AND
VOLUNTARY EXCLUSION-LOWER TIER FEDERALLY FUNDED-TRANSACTIONS
DEP AGREEMENT NO: G0065
1. The undersigned hereby certifies that neither it nor its principals is presently d~barred, suspended, proposed for debannent,
declared ineligible, or voluntarily excluded from participation in thi~transaction by any Federal department or agency.
2. The undersigned also certifies that it and its principals:
(a) Have not within a three-year period preceding this certification been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
perfonning a public (Federal, State or local) transaction or conti-act under a public transaction; violation of Federal or
State anti-trust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
(b) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph 2.( a) of this Certification; and
(c) Have not within a three-year period preceding this certification had one or more public transactions (Federal, State or
local) tenninated for cause or default.
3. Where the undersigned is unable to certify to any of the statements in this certification, an explanation shall be attached to this
certification.
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Form DEP 55-220 (01101)
DEP Agreement No_ G0065, Attachment H, Page lof2
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INSTRUCTIONS FOR CERTIFICATION REGARDING DEBARMENT,
SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-
LOWER TIER FEDERALLY FUNDED TRANSACTIONS
I. By signing and submitting this form, the certifying party is providing the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was
entered into. If it is later determined th~t the certifying party knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal Government, the Department of Epvironmental Protection (DEP) or agencies with which this
transaction originated may pursue available remedies, including suspension and/or debannent.
3. The certifying party shall provide immediate written notice to the person to which this contract is submitted if at any time the
certifying party learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
4. The tenns covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary
covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the
Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this
contract is submitted for assistance in obtaining a copy of those regulations.
5. The certifying party agrees by submitting this contract that, should the proposed covered transaction be entered into, it shall not
knowingly enter into any lower tier contract, or other covered transaction with a person who is proposed for debannent under 48
CFR 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the DEP or agency with which this transaction originated.
6. The certifying party further agrees by executing this contract that it will include this clause titled "Certification Regarding
Debannent, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all
contracts or lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction
that it is not proposed for debannent under 48 CFR 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from
the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency
by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement
List (Telephone No. (202) 501-4740 or (202) 501-4873.)
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good
faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that
which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly
enters into a lower tier covered transaction with a person who is proposed for debannent under 48 CFR 9, subpart 9.4,
suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal Government, the DEP or agency with which this transaction originated may pursue available remedies,
including suspension and/or debannent.
DEP rOR!\155-220 (01101)
DEI' Agreement No. G0065, Attachment H, Page 20f2
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ATTACHMENT I
Contract Provisions
All contracts, awarded by a recipient including small purchases, shall contain the following provisions as
applicable:
1. . Equal Employment Opportunity - All contracts shall contain a provision r~quiring compliance with
E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending Executive
Order 11246 Relating to Equal Employment Oppo$I1ity," and as supplemented by regulations at 41
CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity,
Department of Labor."
2. Copeland "Anti-Kickback" Act (18 U.S.C. 874 and 40 U.S.C. 276c) - All contracts and subgrants in
excess of $2,000 for construction or repair awarded by recipients and subrecipients shall include a
provision for compliance with the Copeland "Anti-Kickback" Act (18 U.S.C. 874), as supplemented by
Department of Labor regulations (29 CFR part 3, "Contractors and Subcontractors on Public Building
or Public Work Financed in Whole or in Part by Loans or Grants tTom the United States"). The Act
provides that each contractor or subrecipient shall be prohibited tTom inducing, by any means, any
person employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he is otherwise entitled. The recipient shall report all suspected or reported
violations to the Federal awarding agency.
3. Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7) - When required by Federal program
legislation, all construction contracts awarded by the recipients and subrecipients of more than $2,000
shall include a provision for compliance with the Davis-Bacon Act (40 U.S.c. 276a to a-7) and as
supplemented by Department of Labor regulations (29 CFR part 5, "Labor Standards Provisions
Applicable to Contracts Governing Federally Financed and Assisted Construction"). Under this Act,
contractors shall be required to pay wages to laborers and mechanics at a rate not less than the
minimum wages specified in a wage determination made by the Secretary of Labor. In addition,
contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of
the current prevailing wage detennination issued by the Department of Labor in each solicitation and
the award of a contract shall Qe conditioned upon the acceptance of the wage determination. The
recipient shall report all suspected or reported violations to the Federal awarding agency. EPA does
not consider work performed under the 319 grants to fall under the definition of construction.
Therefore, this provision does not apply to this specific agreement number.
4. Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333) - Where applicable, all
contracts awarded by recipients in excess of $2000 for construction contracts and in excess of $2,500
for other contracts that involve the employment of mechanics or laborers shall include a provision for
compliance with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act (40
U.S.C. 327-333), as supplemented by Department of Labor regulations (29 CFR part 5). Under Section
102 of the Act, each contractor shall be required to compute the wages of every mechanic and laborer
on the basis of a standard work week of 40 hours. Work in excess of the standard work week is
permissible provided that the worker is compensated at a rate of not less than 1 ~ times the basic rate of
pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to
construction work and provides that no laborer or mechanic shall be required to work in surroundings
or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not
apply to the purchases of supplies or materials or articles ordinarily available on the open market, or
contracts for transportation or transmission of intelligence.
DEP Agreement No. G0065, Attachment I, Page 1 of 3
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5. Rights to Inventions Made Under a Contract or Agreement - Contracts or agreements for the
perfonnance of experimental, developmental, or research work shall provide for the rights of the
Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401,
"Rights to Inventions Made by Nonprofit Organizations and Small Business Finns Under Government
Grants, Contracts and Cooperative Agreements," and any implementing· regulations issued by the
awarding agency.
6. Clean Air Act (42 U.S.C. 7401 et seq.), and the Federal Water Pollution ·Control Act (33 U.S.C.
1251 et seq.), as amended - Contracts and subgrants of amounts in excess of $100,000 shall contain a
provision that requires the recipìent to agree to comply with all applicable standards, orders or
regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water
Pollution Control Act as amended (33 U.S.c. 1251 et seq.). Violations shall be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EP A).
7. Byrd Anti-Lobbying Amendment (31 V.S.C. 1352) - Contractors who apply or bid for an award of
$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not
and has not used Federal appropriated funds to pay any person or organization for influencing or
attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any
lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such
disclosures are forwarded from tier to tier up to the recipient.
8. Debarment and Suspension (E.O.s 12549 and 12689) - No contract shall be made to parties listed on
the General Services Administration's List of Parties Excluded from Federal Procurement or
Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension."
This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and
contractors declared ineligible under statutory or regulatory authority other than E.O. 12549.
Contractors with awards that exceed the small purchase threshold shall provide the required
certification regarding its exclusion status and that of its principal employees.
9. Section 508 of the Federal Water Pollution Control Act, as amended (33 V.S.C. 1368) and Section
1424(e) of the Safe Drinking Water Act, (42 V.S.C. 300h-3(e» - Contracts and sub grants of amounts
in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all
applicable standards, orders or regulations issued pursuant to Section 508 of the Federal Water
Pollution Control Act, as amended (33 U.S.C. 1368) and Section 1424(e) of the Safe Drinking Water
Act, (42 U.S.C. 3 00h-3 (e». Violations shall be reported to the Federal awarding a.gency and the
Regional Office of the Environmental Protection Agency (EP A).
10. Compliance with all Federal statutes relating to nondiscrimination. These include but are not
limited to: (a) Title VI of the Civil Rights Act of 1964 (p.L. 88-352) which prohibits discrimination on
the basis of sex; (b) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 795), which
prohibits discrimination on the basis of handicaps; (c) the Age Discrimination Act of 1975, as amended
(42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (d) the Drug Abuse Office
and Treatment Act of 1972 (p.L. 92-255), as amended, relating to nondiscrimination on the basis of
drug abuse; (e) the Comprehensive Alcohol Abuse and Alcoho1ism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (f) Sections 523 and 527 of the Public Health Service Act of 1912 (42
USe. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient
records; (g) TitJc VIII of the Civil Rights Act of 1968 (42 U.S.e. 3601 et seq.), as amended, relating to
nondiscrimination in the sale, rental or financing of housing; (h) any other nondiscrimination provisions
DEP Agreement No. G0065, Attachment I, Page 2 of 3
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in the specific statute(s) made; and, (i) the requirements of any other nondiscrimination statute(s) which
may apply.
11. Compliance with the requirements of Titles II and ill of the Uniform Relocation Assistance and
Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable
treatment of persons displaced or whose property Í$ acquired as a result of Federal or federally assisted
programs. These requirements apply to all interests in real property acquired for project purposes
regardless of Federal participation in purchases.
12. Compliance with the provision of the Hatch Act (5 V.S.C. 1501 ...: 1508 and 7324 - 7328) which
limit the political activities of employees whose principal employment activities are funded in whole or
in part with Federal funds.
13. Comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973 (p.L. 93-234) which requires recipients in a special flood hazard area
to participate in the program and to purchase flood insurance if the total cost of insurable construction
and acquisition is $10,000 or more.
14. Compliance with environmental standards which may be prescribed to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of
1969 (p.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to
EP 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in
floodplain in accordance with EO 11988; (e) assurance of project consistency with the approved State
management program developed under the Coastal Zone Management Act of 1972 (16 D.S.C. 1451 et
seq.); (f) confonnity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c)
of the Clean Air Act of 1955, as amended (42 D.S.C. 7401 et seq.); (g) protection of underground
sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and
(h) protection of endangered species under the Endangered Species Act of 1973, as amended (p.L. 93-
205).
15. Compliance with the Wild and Scenic Rivers Act of 1968 (16 V.S.C. 1271 et seq.) related to
protecting components or potential components of the national wild and scenic rivers system.
16. Compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16
V.S.C. 470), EO 11593 (identification and protection of historic properties), and the
Archaeological and Historic Preservation Act of 1974 (16 V.S.C. 469a-1 et seq.)
17. Compliance with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
18. Compliance with the Laboratory Animal Welfare Act of 1966 (p.L. 89-544, as amended, 7 V.S.C.
2131 et seq.) pertaining to the care, handling, and treatment of warm bloodied animals held for
research, teaching, or other activities supported by this Agreement.
19. Compliance with the Lead-Based Paint Poisoning Prevention Act (42 V.S.C. 4801 et seq.) which
prohibits the use of lead based paint in construction or rehabilitation of residence structures.
20. Compliance with the mandatory standards and policies relating to energy efficiency which are
contained in the State energy conservation plan issued in accordance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
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DEP Agreement No. G0065, Attachment I, Page 3 of 3
Formal regulations concerning administrative procedures for EP A grants appear in Title 40 of the Code
of Federal Regulations. Grant program administrative regulations appear in Subchapter B; other
regulations of general applicability appear in Subchapter A. Other EP A regulations also impact grant
programs. The following list contains regulations and Office of Management and Budget Circulars which
ma a I to the work erformed under this A eement. ...
Subcha ter A - General
Uniform relocation assistance and real property acquisition for federal and federally
assisted ro ams
Nondiscrimination on the basis of handicap in programs or activities conducted by
EPA
Inter ovemmental review of EP A ro ms and activities
Uniform administrative requirements for grants and agreements with institutions of
hi her education, hos itals and other non rofit or anizations
Subcha ter B - Grants and Other Federal Assistance
Uniform administrative requirements for grants and cooperative agreements to state
and local ovemments
Govemmentwide debarment and suspension (nonprocurement) and
govemmentwide requirements for drug-ftee work place (grants); Clean Air Act and
Clean Water Act ineligibility of facilities in performance of federal contracts,
nts and loans
New restrictions on lobb 'n
State and local assistance
. ,...
. .
r~
40 C.F.R. 4
40 C.F.R. 12
40 C.F.R. 29
40 C.F.R. 30
40 C.F.R. 31
40 C.F.R. 32
40 C.F.R. 34
40 C.F.R. 35
48 C.F.R. 31
A-2I
A-87
A-I22
A-B3
~
'-'
....,
ATTACHMENT J
REGULATIONS
Office of Mana ement and Bud et Circulars
Cost Princi les for Educational Institutions
Cost Princi les for State, Local, and Indian Tribal Governments'
Cost Princi les for Non-Profit Or anizations
Audit Re uirements
REMAINDER OF PAGE INTENTIONALLY LEFf BLANK
DEP Agreement No. G0065, Attachment J, Page 1 of 1
~
.....,
AGENDA REQUEST
ITEM NO. C - 3E
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT): ENGINEERING DIVISION 4115
PRESENTED BY:
Michael Powley, P.
County Engineer
SUBJECT: Request for a Public Hearing on Florida Rock Mine - North Plant to increase their hours for
crushing operations.
BACKGROUND: The Florida Rock Mine - North Plant is located in southern St. Lucie County between Glades
Cutoff Road and Range Line Road. They are operating under an existing 20-year permit which was approved
on October 1, 1984. Due to the strong market demands for their product, the permittee has requested
permission to increase their hours for crushing operations from 6:00 A.M. - 6:00 P.M. to 4:00 A.M. - midnight.
This proposed Board action will not alter their permit expiration date of October 1, 2004. Any extension beyond
this date must be approved by the Board at a later date.
On January 7,2003 the Board gave permission to schedule a public hearing on this request for February 4,
2003. The Board asked staff to review the Noise and Vibration Ordinance and to verify the permittee was in
compliance. The study has been completed. The permittee initially decided to postpone the Public Hearing in
order to incorporate the study results into a new 20-year permit. However, the market demands have prompted
this short-term extension request.
FUNDS AVAIL: N/A.
PREVIOUS ACTION: October 1, 1984: Board approved a Class II Permit for a period of 20 years.
January 7, 2003: Board approved the scheduling of a public hearing to be held on
February 4,2003.
RECOMMENDATION: Staff recommends Board approval for a public hearing date of March 2, 2004 or soon
there after to consider the request of the Florida Rock Mine - North Plant to increase their hours for crushing
operations.
COMMISSION ACTION:
rx APPROVED [ ] DENIED
t ] OTHER: Approved 5-0
ENCE:
as Anderson
County Administrator
[x]County Attorney
[' Ori,la,'a, Dapt Pa'lie w"""y¥
0(
Coordlnatlon/Slanatures
[ ]Mgt. & Budget
[x]Co. Eng ;\1 \If
[ ]Finance Dept.
[ ]BudgeVRevenue Coord.
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AGENDA REQUEST
ITEM NO.4-A
DATE: January 27,2004
REGULAR []
PUBLIC HEARING []
CONSENT [X]
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY (DEPT): Grants
Bill Hoeffner
Grants Writer
SUBJECT:
Request Board approval to submit a grant application to the Florida Office of
Greenways and Trails for a grant of up to $100,000 to construct a recreational trail at
either Wildcat Cove Preserve or Ocean Bay Preserve and to amend the five year
Capital Improvement Plan to include projects at Ocean Bay Preserve and Wildcat
Cove Preserve for construction of observation/access structures at both preserves.
BACKGROUND:
This grant will pay for construction of recreational trails. Grant funds, if received, will
be utilized to construct observation/access structures at either Ocean Bay Preserve
or Wildcat Cove Preserve. Recreational trails exist at both preserves. The proposed
observation/access structures will enhance these trails. Total project costs at each
site are not anticipated to exceed $50,000. To secure the maximum points within
the grant application, it is necessary that the projects be included in the five year
Capital Plan. Staff is therefore recommending that the Capital Plan be amended to
include both projects. The structures have been included in land management plans
that have been submitted to Florida Communities Trust (FCT). Both project sites
have been acquired with the assistance of FCT funding. Construction of the
observation structures will enable the County to meet obligations made in the FCT
grant contracts.
FUNDS AVAILABLE:
A 50:50 match is required for maximum points in the grant application process.
Minimum match requirement is 80:20. Matching funds will be secured from
alternative grant sources; either Florida Inland Navigation District, Indian River
Lagoon Project, or Florida Coastal Management Program.
PREVIOUS ACTION:
N/A
RECOMMENDATION:
Staff recommends the Board authorize the County Administrator to submit the grant
application to the Florida Office of Greenways and Trails and to amend the Capital
Improvement Plan to include the two projects for 2004/2005.
COMMISSION ACTION:
¥APPROVED
[] OTHER:
[] DENIED
Approved 5-0
CONCURR6NCE:
~~
'-'"
County Administrat~
Review and A d./} /) fill' ÆL
County Attorney: Management & Budget: bfU/ I,lp'c::/ Purchasing:
Originating Dept: _ Other: Other:
Finance: (Check for Copy only, if applicable) Effective: 5/96
~.
~
'-J
AGENDA REQUEST
ITEM NO. 4·8
DATE: January 27,2004
REGULAR []
PUBLIC HEARING []
CONSENT [X]
TO: Board of County Commissioners
PRESENTED BY:
SUBMITTED BY lDEPT): Grants
Bill Hoeffner
Grants Writer
SUBJECT:
Authorize the County Administrator to sign the grant application for the U.S.
Department of Agriculture Wetland Reserve Program.
BACKGROUND:
On 10/3/03, Florida Communities Trust (FCT) awarded S1. Lucie County a grant
of 1.18 million to assist the County acquire land that will be utilized for the new
Lakewood Park Recreation Area. Part of this site (approximately 39 acres) is an
abandoned citrus grove. The still existing citrus beds and swales of the grove
adversely impact the natural hydroperiod of wetlands existing on the site. The
stipulations of the FCT grant require restoration of the wetland area. The USDA
Wetland Reserve Program grant, if awarded, will pay for 75% of the wetland
restoration costs. Restoration may involve removal of exotic species, grading to
remove the swales and beds, replanting with native wetland species, alterations
to a berm that forms the eastern boundary of the project, installation of a liner
between the wetland and the berm to limit subsurface drainage and to route
treated stormwater into the wetland, and/or installation of control structures to
limit drainage from the site. The feasibility of each of these activities will be
evaluated prior to permitting efforts with the SFWMD and the ACOE for the
recreation facility development portion of the site. The cost of the restoration
project has not yet been determined. However, it is not anticipated these costs
will exceed $200,000.
FUNDS AVAILABLE:
The cost of wetland restoration activities and S1. Lucie County's 25% match will
be determined prior to grant acceptance. S1. Lucie County's 25% match for the
project, not to exceed $50,000, will be available in FY04-05 Park Impact Fees,
Fund 310002-7210-563000-76019, upon BOCC approval.
PREVIOUS ACTION:
On 6/2/03, the Board approved the submittal ofthe FCT application. The FCT grant
was accepted by the Board on 12/2/03. On 1/13/04, the Board approved a contract
with the engineering firm of Glatting, Jackson, et al to develop a management plan
required by the FCT application. The management plan will delineate possible
wetland restoration activities.
-
-
>.
RECOMMENDAT~N:
""'"
Staff recommends the Board authorize the County Administrator to submit the grant
application to the U.S. Department of Agriculture.
COMMISSION ACTION:
XAPPROVED 0 DENIED
o OTHER: Approved 5-0
Douglas M. Anderson
County Administrator
Review and A
County Attorney:
Originating Dept:
Finance:
r Management & Budget 't/l> ~ Purchasing:
Other: ~ç It- ~c. r:lf Other:
(Check for Copy only, if applicable) ~ Effective: 5/96
'W"
INVESTMENT FOR THE
FUTURE
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [x]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: DON MCLAM
ASSISTANT DIRECTOR
SUBMITTED BY (DEPT): CENTRAL SERVICES
SUBJECT: AMENDMENT NO.1 TO DEP AGREEMENT NO. CZ415/CONTRACT NO. C03-08-529
PEPPER PARK DUNE CROSSOVER
BACKGROUND: Upon receipt of our Agreement with DEP/FLORIDA COASTAL MANAGEMENT
PROGRAM for Pepper Park our intent was to bid the dune crossover project. However, staff has
made great progress on in-house projects and are able to schedule these crossovers to be done
in-house, reducing the over all cost ofthe project by eliminating construction bond, contractors
insurance and profit. Staff is requesting permission to amend the Project Budget Narrative within
the Agreement to allow for these changes, please see attached.
FUNDS AVAIL: 316104-7240-563000-7621 (Improvements OIT Building)
PREVIOUS ACTION: The Board of County Commissioners approved submittal of the grant
application for Pepper Park with the Department of Environmental Protection on September 24,
2002, Item No. c-3b.
RECOMMENDATION: Staff recommends the Board of County Commissioners approve
Amendment No.1 to DEP Agreement No. CZ415/Florida Coastal Management Program which
would allow staff to schedule work at Pepper Park to be done in-house and authorize the
chairperson to sign this Amendment upon approval.
MiSSION ACTION:
[1( APPROVED [] DENIED
[ ] OTHER: Approved 5-0
Do n
County Administrator
County
Originating
Other:
Purchasing Mgr.:
Finance: (Check for Copy only, if
Eff. 1/97
H:\AG~mA\AGENDA-PEPPER PARK &~..DOC
~
BOARD OF
COUNTY
COMMISSIONERS
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COU I"'\Í i '.::
FLORIDA
--_._....--.~-
,.............-.-.---.-.. ..'.""
CENTRAL SERVICES
--
ROGER A. SHINr
DIREGOr
December 30, 2003
Susan Goggin
. Florida Coastal Management Program
Department of Environmental Protection
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
RE: Pepper Park (CZ41S)
Dear Ms. Goggin
On behalf of St. Lucie County, we are requesting a change in the "Project Budget Schedule"
from #6 Contractual Services to #1 Salaries, #2 Benefits, #4 Equipment Purchase & #5 Supplies.
Attached is a revised "Project Budget Schedule" identifying the amounts in each category.
Back on October 1,2002 when we submitted for the grant it was our intent of bidding this
project. Since then we have caught up on old in-house projects and have scheduled this project to
be done in-house.
It's anticipated this change will reduce the over all cost of the project by eliminating construction
bond, contractors insurance, change orders and contractors profit.
We hope you will agree with us that we need to get the greatest return on our investment and
approve this change in Budget Categories.
Sincerely r ^)C}(\ J
~ ~O_L\ V\, ~
Don McLam
Assistant Director
JOHN D GRUHN. Disrricr NO.1. DOUG COWARD. District No 2 . PAULA A. LEWIS. Disttict No. J . FRANNIE HUTCHINSON. Districr NO.4. CLIFF GARNES. Disrricr No 5
County Administroror - Douglos M. Anderson
2.300 Virginia Avenue · Fort Pierce, FL .34982 . Phone (772) 462-14.32
FAX (772) 462-1444 · TDD (772) 462-1428
Department of
Environmental Protection
.....,
Jeb Bush
Governor
Marjory Stoneman Douglas Building
3900 Commonwealth Boulevard
Tallahassee, Florida 32399-3000
David B. Struhs
Secretary
January 15, 2004
Mr. Don McLam
St. Lucie Department of Central Services
2300 Virginia Avenue
Ft. Pierce, Florida 34982
Re: CZ,415
Pepper Park Dune Crossover
Dear Mr. McLam:
Please have these two copies of this subgrant amendment signed and return to me
with original signatures as soon as possible. The person signing for St. Lucie County
must be the person who signed as Recipient in the executed sub grant agreement. If this is
not the case, please return a delegation of authority for the person signing this sub grant
modification. Following receipt of the originally executed modification, we will expedite
its execution here and return a copy to you with original signatures without delay.
If you have any questions regarding this modification, please do not hesitate to
give me a call at (850) 245-2182.
Sincerely,
~~
Trenda McPherson
Florida Coastal Management Program
TM/ymp
Enclosures
"More Protection, Less Process"
Printed on recycled paper.
\p
""'"
·ORIGINAL·
Attachment A
Proiect Budeet Schedule: Type dollar amounts only in applicable categories and leave other categories
blank (round to the nearest dollar; no cents). If your subgrant Agreement requires match, recipient match (In-kind
and Cash combined) must at a minimum. equal the FCMP funds requested, one hundred percent (100%) match is
required. If Automated Data Processing (ADP) equipment is being purchased you will need to complete and submit
Appendix I. If the cost for any service or equipment is over $25,000 and will be ftom a noncompetitive sole source,
you must also submit a Sole Source Justification Form (Appendix 2). A budget transfer of funds within approved
budget categories in an amount not to exceed 10 percent of the FCMP total budget is allowed without requesting an
official amendment. This budget transfer will be allowed one time during the subgrant period.
Budf!et Catef!orv
FCMP Funds
I. Salaries
2. Fringe Benefits
3. Travel
4. Equipment Purchases
5. Supplies
6. Contractual Services
$50,000
7. Other Expenses
9. Indirect Charges
FCMP Total
$50,000
Match Total
$50.000
Total Project Cost:
$100.000
'--'
'.."
"REVISED"
Attachment A-I
Proiect Budf!et Schedule:
Budf!et Catef!orv FCMP Funds
1. Salaries $20,000.00
2. Fringe Benefits $9,000.00
3. Travel
4. Equipment Purchases $1,000.00
5. Supplies $20,000.00
6. Contractual Services
7. Other Expenses
9. Indirect Charges
¡<CMP Total $50,000.00
Match Total $50.000.00
Total Project Cost:
$100.000.00
//
-.:~
~
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AGENDA REQUEST
ITEM NO. C-6
DATE: January 27, 2004
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Community Services Division
John Franklin, Housing Manager
SUBJECT: Permission to advertise Two Public Hearings for the FFY 2004 Community Development Block
Grant Application.
BACKGROUND: St. Lucie County is considering applying to the Florida Department of Community Affairs
(DCA) for a Small Cities Community Development Block Grant (CDBG) in an amount up to the maximum
allowable of $750,000. It is necessary to conduct two Public Hearings as a part of the application process.
FUNDS AVAIL. Nt A
PREVIOUS ACTION:
The Board approved advertising RFP's for a consultant for grant planning, writing and administration of
the FFY CDBG application on January 6, 2004.
RECOMMENDATION:
Staff recommends the Board approve advertising for the First Public Hearing for the FFY 04 Community
Development Grant application on February 24, 2004 at 9:00 a.m. or as soon thereafter and the Second
Public Hearing on March 23, 2004 at 9:00 a.in. or as soon thereafter.
[~APPROVED [] DENIED
[ ] OTHER: Approved 5-0
COMMISSION ACTION:
ouglas M. Anderson
County Administrator
County Attorney: X
fir
Management & Budget X
Purchasing:
Originating Department:
Other:
Other:
Finance: Check for copy only, if applicable X
G:\CDBG\2004 Grant\AGENDA.January 27, 2004
... -
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DEC 3 0 2003
./
NOTICE OF FUNDING AVAILABILITY AND WORKSHOP
DEPARTMENT OF COMMUNITY AFFAIRS
_~. . FLORIDA SMALL CITIES CDB~ PROGRAM
. '
I , ,
-.... _. .--. _...-.-
&ÐWA~¡I 'í.i~.'íJ
~~~c 2 S
"-,~~
, '\ The Department of Community Affairs (DCA), Florid'aSmall Cities Community Developm~nt '
BIOC\ Grant (CDBG) Program, anticipates that it wlU receive ~~proXi~a~IY $32 million in ;.,d';"aJ ~nds .~or
,eligible'local governments for federal fiscal year 2Ó04. These, funds, from the U.S. Department.of'
I'
Housing and Urban Development (HUD), are competitively awarded to eligible local gov/ents for
housing rehabilitation, commercial revitalization and neighborhoqd.revitalization projects. Applicants
I· -~-----
cannot have an open grant in any of these th(ee (3') program catego~ies. /
Eligible local governments must meet specific population requirements and cannot be participants
in a CDBG Urban Entitlement Program. The population requirements are,: cities wiUl not more than
,
50,000 residents and counties with not more than 200,000 residents. The application process is
conducted in accordance with Sections 290.0401 - 290.048, Florida Statutes and Rule Chapter 96-43,
Florida Administrativé Code.
The federal fiscal year 2004 application cycle for the above mentioned categories of funding
, '
J (housing rehabilitation, commercial revitalization and neighborhood revitalization) will begin ropen")
February 16, 2004 and end ("close") at 5:00 P.M. on April 1, 2004/the deadli~e date"). Applications
must be submitted on forms required by and in the format specified in Rule Chapter 9B-43, Florida .
Administrative Code, and should be either hand delivered or sent by U.S. Mail or other carrier.
ApplicatioM must be received in the CDBG Program office, Department of Community Affairs, The
Sadowski Building, Room 260, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399-2100 by 5:00
P.M. on the deadline date in order to be considered.
To be eligible to apply for funding, local governments that currently have an open housing
rehabilitation, commercial revitalization or neighborhood revitalization grant must submit a closeout to the
Department by February 13, 2004. Closeouts must be received in the CDBG Program office by 5:00 P.M.
.'
on February 13.
The Department cannot execute contracts for the applications until state fiscal year 2004-05
budgetary authority is effective on July 1, 2004. Further, timing of the execution of contracts by the
Department is subject to completion and acceptance of the Federal Fiscal Year 2004 Annual Action Plan
~ ce,.· ð.;cc Jl~~r-s
lOwt't JYJt\ih~S-tv~,.
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by HUD and the execution by HUD of the contract under wittich 'the' funding will be made available to the.
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st~te. ',- : ,,'. ,
, I
Applica~ions will be scor~d, rai1~ed, site visits made, and an award list announced In
August 2004. Awards are contingent upon budget authòrit~ arid,.the receipt of the funds from HUD.
.
Interested parties m~y access information abou'tthe CDBG Progra~, application forms; and instructions
. . .
at the CDBG W"eb sjte: httD:/Iwww.dca.state.fI:us/thcd/DroarámsfcdboD/MtlsFrmsRDts.htm. You may ~ISO,'
contact Millie Schroeder, Program Manager, at 850/922-1885 or by em all at
millie.schroeder(å)dca .state. fI.us.
I,
,\
To assist local govèrnments in the application process, the Department will conduct a twQ-day
. , I .,
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workshop on February 9th and 10th at the Homewood Suites lòcated on the Apalachee Parkway in
Tallahassee. Regístratiô,n forms, as well as application fo~s and instructions, may be obtained by
calling the CDBG Program at 850/487-3644 or by writing:
Florida Small Cities CDBG Program
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
If you have a disability that requires special accommodation, please call (850) 922-1887 at least
seven days prior to the workshop to request the accommodation.
. .
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FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS '"
FLORIDA SMALL CITIE! COMMUNn:YDEVELOPMENT ~.LOCK GRANT PROGRAM I ÉCONOMIC
. .' DEVELOPMENT CATEGORY
NOTICE OF FUND AVAILABILI17't'
, '\ The Department of Community Affairs (DCA) annou~s anticipated funding avaUal\llUy ~nd"r the
Flor~a Small Cities Community Developmant Block Grant (CDBG) ~rog¡am for Econom~ c.;V8lopma~t
. .
job creation/retention activities. Subject to the receipt of funding from the U.S. Department of tioLlsing'
I'
and Community Development (HUD), the Department will allocate approximately $9.5 million of Federal
Fiscal Year 2004 Small Cities CDBG funds forjob-creating economic development activities with an initial
I
application deadline of 5:00 P.M. on Monday, April 1. 2004.
Eligible local governments must meet specific population requirements and cannot be participants
in a CDBG Urban Entitlement Program. The population requirements an~: cities wiU1 ~ot more than
50.000 residents and counties with not more than 200,000 residents. The application process is
conducted in accordance with Sections 290.0401 - 290.048, Florida Statutes and Rule Chapter 9B-43.
I
Florida Administrative Code.
Pursuant to Rule 9B-43.006 2 b Florida Administrative Code Federal Fiscal Year 2004
a lications for the initial a lication deadline ma be submitted at an time after the ublication of this
notice. The federal fiscal year 2003 Economic Development application cycle will be closed on Friday,
March 27, 2004 at 5:00 P.M.
Applications must be submitted on forms required by and in the format specified in Rule Chapter
9B-43, Flòrida Administrative Code, and should be either hand delivered or sent by U.S. Mail or other
carrier. Applications must be received in the CDBG Program office, Department of Community Affairs,
The Sadowski Building, Room 260. 2555 Shumard Oak Boulevard. Tallahassee. Florida 32399-2100.
Should funds remain available after the initial application deadline. applications for economic
development funding will continue to be accepted until the funds are depleted. Funds for applications
received after Apri11, 2004, will be reserved on a first come, first eligible basis pursuant to Rule 98-
43.006(10), Florida Administrative Code.
Fifty-one percent (51 %) of the created or retained jobs must be held by, taken by, or made
available to low and moderate income persons, and at least seventy percent (70%) of the requested
funds must benefit low and moderate income persons. Funding is only available to eligible cities and
...
-
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counties and Is not availablt!or grants for the såle'purpose of p'~noing, designing, or administering
. I
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economic development" activities.
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. ,
Interested parties,may access information about ,the QD~G Program and instructions at the
. . I I . .
. ,
CDBG web site: h.ttD:{/WWW.dca.state.fI.us/fhcci/Droarams/~båD/MtlsFrmsRDts.htm. You may also
contact Millie Schroeder, Program Manager, at 850/922-'1.885' Qr by email at
millie.schroedertâ)dca.state.fI.us. Applications may be'obtained by calling the Department of Community
"
Affairs, at 850-487-3644, or may be accessed by Internet at:
I'
httD:/Iwww.dca.stat,e .fI.us/fhcd/Droarams/cdbaD/index.htmhttD:/IwwW .dca.
.\ ~
The Department cannot execute contracts for the applicat;ons until state fiscal year 2004-05
budgetary authority is. effec,tive on July 1, 2004. Further, timing of the execution of contracts by the
Department is subject to completion and acceptance of the Federé 1 fiscal Year 2004 Annual A~tion Plan
by HUD and the execution by HUD of the contract under which the funding will be made available to the
,
state.
To assist local govemments in the application p~ocess, the Department will conduct a two-day
workshop on February 9th and 10th at the Homewood Suites located on the Apalachee Parkway in
Tallahassee. Registration forms, as well as application forms and instructions, may be obtained by
calling the CDSG Program at 850/487-3644 or by writing:
Florida Small Cities CDBG Program
, , Department of Community Affairs
2555 Shumard Oak Boulevard
:Tallahassee, Florida 32399-2100
If you have a disability that requires special accommodation, please call (850) 922-1887 at least
seven days prior to the workshop to request the accommodation.
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ITEM NO. C -7A
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Purchasing Department
Ed Parker, Purchasinq Director
SUBJECT: Bid #04-016 . Install Security Monitoring/Recording & Door Access Control System for
the Roger Poitras Building and the Administration Complex.
BACKGROUND: On January 14, 2004, Bid #04-016 was opened for Installation of Security
Monitoring/Recording & Door Access Control System for the Roger Poitras
Building and the Administration Complex. Eight hundred and seventy-six (876)
vendors were notified, fifty-four (54) bid documents were distributed and five (5)
responses were received. Staff recommends award to the lowest bidder
1 st Fire & Security for $21,999.74.
FUNDS AVAILABLE: 316-1931-56200-1526' Administration Annex Maintenance Account.
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends award of Bid #04-016, Install Security
Monitoring/Recording & Door Access Control System for the Roger Poitras
Building and the Administration Complex to 1st Fire & Security for
$21,999.74, and authorization for the Chairman to sign the contract as
prepared by the County Attorney.
COMMISSION ACTION:
(~ APPROVED
( ) OTHER
( ) DENIED
CE:
Approved 5-0
DO G ANDERSON
COUNTY ADMINISTRATOR
Coordi nation/Sianatures
County Attorney ( X )
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Mgt. & Budget (X) U1J (() f¡/'f3; Purchasing (X)
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Originating Dept. ( )
Other ( )
Other ( )
Finance: (check for copy, only if applicable)_
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Page 1 of 1
Edward Parker - agenda
From:
To:
Date:
Subject:
CC:
Diane Pauley
Parker, Edward
1/21/2004 11 :20 AM
agenda
Shinn, Roger A
--. -.-..---.-....---.--..-------...------.. -- .. - --...----..--..-.-.----
Ed,
Per Roger, would you please prepare an agenda for BOCC approval to go with the low bidder for the Security
Monitoring/Recording Door Access Control for the Administration Bldg. / Bid-016-0-2004/DC? If you have any questions,
please call. Thanks.
Diane
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ITEM NO. C - 7B
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Purchasing Department
Ed Parker, Purchasinq Director
SUBJECT: Bid #03-090, Exotic Vegetation Removal
BACKGROUND: On December 15, 2003, Bid #03-090 was opened for Exotic Vegetation Removal.
Six hundred eighty-nine (689) vendors were notified, forty-three (43) bid
documents were distributed and five (5) responses were received. Staff
recommends award to John Brown & Sons, Inc. as the primary vendor, and Blue
Goose Growers as the secondary vendor at the unit prices
submitted. (See attached).
FUNDS AVAilABLE: Account # 102001-3725-534000-300 . Other Contracted Services
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends award of Bid #03-090, Exotic Vegetation Removal to
John Brown & Sons, Inc. as the primary vendor and Blue Goose Growers as
the secondary vendor at the unit prices submitted, and authorization for the
Chairman to sign the contract as prepared by the County Attorney.
COMMISSION ACTION:
~ APPROVED
( ) OTHER
( ) DENIED
OU ANDERSON
COUNTY ADMINISTRATOR
Approved 5-0
Coord i nation/Sia natures
County Attorney ( X )
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Page I of 1
Edward Parker - Bid Award for Exotic Vegetation Removal Bid #03-090
From:
To:
Date:
Subject:
CC:
Dewey Hudman
Edward Parker
1/16/2004 11:08 AM
Bid Award for Exotic Vegetation Removal Bid #03-090
Donald Pauley; Scott Herring
... _ _,___"._,.~,__,____·_.._..n__.'.· .._..__...................
-.- .-.....-.... ..-...---.---.. ------------
Good morning Ed.
Attached is the bid comparison we talked about this week. I have put together a cost comparison for one day
of work to compare costs.
Based on the load bidder for one day, we recommend that John Brown & Sons, Inc be awarded the Primary
contract. Also, we recommend that Blue Goose Growers, the second lowest bidder be awarded a Secondary
contract for this Exotic Vegetation Removal.
Please prepare the agenda and contracts for this bid.
If you have any questions, please let me know.
Thanks
Dewey Hudman
Asst. Road & Bridge Mgr.
772-462-2802
file://C:\Documents%20and%20Settings\ParkerE\Local %20Settings\ Temp\GW} 0000 1.HT... 1/16/2004
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BID #03-090 Comparison
Hour cost Hour cost Mats per
Vendor per equip per man day Mobilization
John Brown & Sons, Inc $ 166.00 $ 31.50 N/C N/C
x 8 x 8
$ 1,328.00 $ 252.00
Total cost for one day = $1580.00.
Blue Goose Growers $ 148.00 $ 25.00 $ 250.00 $ 240.00
x 8 x 8
$ 1,184.00 $ 200.00
Total cost for one day = $1874.00.
Clear Zone Maintenance $ 280.00 $ 35.00 $ 100.00 $ 400.00
x 8 x 8
$ 2,240.00 $ 280.00
Total cost for one day = $3020.00.
Santa Cruz Const, Inc $ 210.00 $ 38.00 $1,157.00 $ 500.00
x 8 x 8
$ 1,680.00 $ 304.00
Total cost for one day = $3641.00.
CEM Enterprises, Inc $ 175.00 $ 60.00 $ 800.00 $ 1,500.00
x 8 x 8
$ 1,400.00 $ 480.00
Total cost for one day = $4180.00.
---
......,
ITEM NO. C- 7C
DATE: 1/27/04
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY: Purchasing Department
Ed Parker, Purchasinq Director
SUBJECT: Re-Award of Bid #03-092, Striping and Pavement Markings
BACKGROUND: On September 29, 2003 Bid #03-092 was opened for Striping and Pavement
Markings for the Road and Bridge Division. Eight hundred fifty-eight (858) vendors
were notified, twenty-one (21) bid documents were distributed and three (3)
responses were received. Based on staffs initial review of the bids, we
recommend award of a three (3) year contract with two (2) one year renewals to
the lowest responsive and responsible bidder, All Mark Pavement Marking
Systems, Inc. at the unit price submitted. All Mark Pavement Marking Systems
has withdrawn their bid. (See Attached letter). Staff now recommends award to
the second lowest bidder, Olglesby Construction. Tabulations attached.
FUNDS AVAILABLE: Account #101003-41137-546200-4910 . Maintenance Improvement Projects.
PREVIOUS ACTION: On November 25,2003, Board of County Commissioners approved Award of
IFB #03-092 to All Mark Pavement Marking Systems.
RECOMMENDATION: Staff recommends the award of Bid #03-092 Striping and Pavement
Markings to the second lowest bidder, Olglesby Construction,
at the unit prices submitted and authorization for the Chairman to
sign the contract as prepared by the County Attorney.
COMMISSION ACTION:
~ APPROVED () DENIED
( ) OTH E R Approved 5-0
E:
G ANDERSON
COUNTY ADMINISTRATOR
Coordinatio n/Sia natures
County Attorney ( X )
¡r9s:
Mgt. & Budget (X) Ul)~Îlnt!;
Other ( )
Purchasing (X)
,J /'I
(/ /
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CA' J
Originating Dept. ( )
Other ( )
finance: (check for copy, only if applicable) _
, ....
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Page 1 of 1
Maryann Collins - Re: Pavement Marking Contract
From:
To:
Date:
Subject:
CC:
Dewey Hudman
Amandro, Ann
1/8/2004 11:57 AM
Re: Pavement Marking Contract
Collins, Maryann; Edward Parker; Herring, Scott; Jarboe, Steve
-'~'----'-'_.--'-,"
- ._-_._-_.._~-_._..._.....-
Ann.
I met with Maryann and Ed this morning. All Mark has indicated they wish to withdraw their bid. Purchasing will work
with them to properly do so.
Purchasing will prepare the paperwork to award this bid to Oslesby Construction, Inc, second lowest bidder. They will
verify if the agenda already approved will allow us to award to Oslesby or if they will need to go back to the Board.
Also, they will confirm that Oslesby Construction still wants the bid.
They will update us when they have some of the details worked out. I told them you had some requests to go do
striping and need to get this contract in place. They will help us as fast as they can.
If I missed anything let me know.
Dewey
»> Ann Amandro 1/8/20049:35:46 AM »>
Ed:
It has been brought to my attention and I am sure yours, that All Mark Pavement Marking Systems Inc, of Zephyr Hills,
Florida,as of this date, still have not executed and return the contract for striping and pavement markings within St.
Lucie County.
I am requesting that this contract be awarded to Oslesby Construction, Inc, second lowest bidder.
Please advise me as to what has to be done to make this happen.
Thank you,
Ann Amandro
Traffic Operations Supervisor
file:/ /C: \Documents%20and%2 OSettings\Administrator\Local %2 OSettings\ Temp \GW} 00002 .HTM
1/8/2004
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December 22, 2003
St. Lucie Board of County Commissioners
Purchasing Department
2300 Virginia Ave
Fort Pierce, FL. 34982
Reference: Striping and Pavement Markings
Bid No. 03-092
Maryann Collins: Interim Contracts Coordinator
We received the Contracts for Bid # 03-092 today. Unfortunately we are unable to
Fill out the contracts, as there is an error on page 11 in the second copy. We at
All Mark-Pavement Marking Systems, Inc would like to withdraw our Bid at this time.
And not pursue this Contract any further.
Thank. Y~.' ~
~ ....
Ed Bornstine, Vice President
3752 COPELAND DRIVE, ZEPHYRHILLS, FLORIDA 33542' PHONE 813-783-6000' FAX 813-783-6420
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'-'
AGENDA REQUEST
'-"
ITEM NO. C-8
DATE: January 27, 2003
REGULAR
PUBLIC HEARING [
CONSENT [ X ]
TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Management & Budget
PRESENTED BY: Marie M. Gouin
SUBJECT: Amendment to Sheriff's Office FY 2003 Budget
BACKGROUND: In fiscal year 2003, the Sheriffs Office entered into a capital lease agreement to buy ten patrol
vehicles. According to Governmental Accounting Standards the full amount of debt proceeds has to be recognized
as revenue and the full cost of the vehicles has to be recognized as a capital expense. For that reason the Sheriff is
asking the Board to amend his budget for fiscal year 2003, This transaction will not increase the cash transferred to
the Sheriff, it is simply a bookkeeping transaction. (See attached memo from the Sheriff)
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: September 13,2002 - The Board held a Public Hearing and adopted the fiscal year 2002-
2003 budget.
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve an increase of
$243,040 in the Sheriffs Office fiscal year 2003 budget with the understanding that this will not increase the amount
transferred to the Sheriff from the Board.
COMMISSION ACTION:
/XI APPROVED [] DENIED
[ ] OTHER: Approved 5-0
;]lNCE
Doug ~@rson '
County Administrator
County Attorney: XX
k
Coordination/S i gnatures
Management & Budget: ~ Purchasing:
Originating Dept:
Airport: XX
Other:
Finance: (Check for Copy only, if applicable)
G:\BUDGEn WP\AGENDA'S\AGENDA04\1 27SHERIFF 02-03 BUDGET AMEND,DOC
.3HJ8-'.34 15 4ì :F-HhÜ :=;R:~~:¿
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MKHORANDIDI
TO:
Doug Anderson, County Administrator
FROM:
Ken 1. MasC~
January 8, 2004
DATE:
SUBJECT:
Budget Amendment 02-03 Budget Year
I am requesting a budget am~ndment tor the 02-03 budget year to reflect the required aççow::ùng
treatment of a capital lease entered into by me.
Toward the end ofthe budget year I entered into a capitalle~ for :~n parro1 vehides, The
vehicles were delivered fully ~ipped with all emergency equipment. The tOtal of the lease
payments including interest was less than the CDst if we had purchased the \'ehic1es outright and
equipped them in our own shop. Through operational savings I was abk to fund the first year's
payment. As you know our need to update the fleet is critical and this was a çost effective way to
acquire the vehicles with out causing an undue cash flow burden in one year.
Governmental Accounting Standards require the in the case of a capita1lease, income must be
recognized in the amount of the "debt proceeds" a.:ld capital outlay expense must be recognized
for the full cost of the vehicle$. This is the case even though tbe actual cash outlay was only the
first year's payment
I am reqcesting the ~udget amendment to reflect "Other Financing Sources-Capitalized Leases"
$243,040 (a rcycnue) and "Capital Outlay-Capitalized Leases" $243,040 (an e:{pense),
As. you are awaze this budget request does not involve the tranSÎer of funds from the Board to the
Sheriff, it is strictly a bookkeeping item,
..
31-38-'34 15'47 FP.OM-3ù FINA.~E
''1' Sheriff 7040100
~riOd .....: Annual
772':;623275
;-344 P03/34 U-375
\,U:I1Iv-t,",vu.:J ""è:1" -.,
"-'l
J Annual Rate ,: 4.150 %
,H FLOW DATA
Event
1 Loan
2 Payment
3 Payment
Start Date
08/20/2003
08/20/2003
08/20/2004
Amount Number Period
End Date
243,040.00
85.126,85
83.904.93
1
1
2 Annual
08/2012005
~MORTIZAT¡ON SCHEDULE.. Normal Amortization
Date Payment Interest Principal Balance
,oan 08/20/2003 243,040.00
1 08120/2003 85,126,85 0,00 85,126,85 157,913.15
2 0812012004 83.904,93 6,553,40 77.351,53 80.561,62
3 0812012005 83.904.93 3,343.31 80,561,62 0.00
;rand Totals 252,936.71 9,896,71 243,040,00
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'-"
ST. LUCIE COUNTY
MOSQUITO CONTROL DISTRICT
~
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
AGENDA
January 27/ 2004
1 . MINUTES
Approve the minutes of the meeting held January 13, 2004.
2. GENERAL PUBLIC COMMENT
CONSENT AGENDA
1. WARRANTS LISTS
Approve Warrants List No. 17, 18 and 19.
NOTICE: All Proceedings before this Board are electronically recorded, Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
~
.....
MOSQUITO CONTROL BOARD
ST. LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: January 13, 2004
Tape: 2
Convened: 10:45 a.m.
Adjourned: 10:46 a.m.
Commissioners Present: Chairman, Doug Coward, Paula A. Lewis, Frannie Hutchinson,
Cliff Barnes, Jolm D. Bruhn, absent
Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County
Administrator, Dan McIntyre, County Attorney, Paul Phillips, Airport Director, Jim
David, Mosquito Control Director, Don West, Public Works Director, Millie Delgado-
Feliciano, Deputy Clerk
1, MINUTES (2-420)
It was moved by Com. Barnes, seconded by Com. ,Lewis, to approve the minutes of the
December 16, 2003 meeting; and, upon roll call, motion carried unanimously,
2. GENERAL PUBLIC COMMENTS
None
3. CONSENT AGENDA
It was moved by Com. Hutchinson, seconded by Com. Barnes, to approve the Consent
Agenda; and, upon roll call, motion carried unanimously.
1. WARRANT LISTS
The Board approved Warrant List No, 14, 15 and 16.
2, PURCHASING
A. Third Amendment to Contract No. CO 1-02-345 with Creel Pump, Inc.,
to manufacture and maintain mosquito control lift pumps- The Board
approved the third amendment to the contract with Creel Pump, Inc.,
and authorized the Chairman to sign.
B. Acceptance of a Contribution to Fund Environmental Mitigation for
Island Development Group in impoundment No. 5- The Board
accepted a private mitigation contribution in the amount of$4,000.00
to fund the installation of one corrugated aluminum culvert pipe in
Impoundment No.5 and adopted Budget Resolution No. 04-01 and
authorized the Chairman to execute the budget resolution which
provides budgetary authority necessary to purchase and install the
culvert.
There being no further business to be brought before the Board, the meeting was
adjourned.
Chairman
Clerk of Circuit Court
1
,\.._-
01/09/04
F7,ABWARR
FUND
145
145114
145820
\.f
ST. LUCIE COUNTY - BOARD
.....,
WARRANT LIST #17- 03-JAN-2004 TO 09-JAN-2004
FUND SUMMARY- MOSQUITO
TITLE
Mosquito Fund
NOAA/Blind Creek Pk/ADA Access
FIND/Blind Creek Park/Pub Access
GRAND TOTAL:
EXPENSES
53,850.66
624.00
1,866.00
56,340.66
PAGE
1
PAYROLL
0.00
0.00
0.00
0.00
01/16/04
F7.ABWARR
FUND
TITLE
145
"-'
Mosquito Fund
ST. LUCIE COUNTY - BOARD
.....,
WARRANT LIST #18- 10-JAN-2004 TO 16-JAN-2004
FUND SUMMARY- MOSQUITO
GRAND TOTAL:
EXPENSES
22,623.59
22,623.59
PAGE
1
PAYROLL
25,342.54
25,342.54
01/23/04
' ;'?;ABWARR
FUND
TITLE
145
\w'
ST. LUCIE COUNTY - BOARD
....,
WARRANT LIST #19- 17-JAN-2004 TO 23-JAN-2004
FUND SUMMARY- MOSQUITO
Mosquito Fund
GRAND TOTAL:
EXPENSES
7,603.11
7,603.11
PAGE
1
PAYROLL
0.00
0.00
~
...,
ST. LUCIE COUNTY
EROSION DISTRICT
--
--------
---
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
AGENDA
January 27, 2004
1 . MIN UTES
Approve the minutes of the meeting held January 13, 2004
2. GENERAL PUBLIC COMMENT
CONSENT AGENDA
1 . WARRANTS LISTS
Approve Warrants List No. 17, 18 and 19.
.
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made, Upon the request of any party to the proceedings, Individuals testifying during a hearing will be sworn in, Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
....
~
..."
EROSION DISTRICT
ST. LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: January 13,2004
Tape: 2
Convened: 1 0:46 a.m.
Adjourned: 0:47 a.m.
Commissioners Present: Chairman, Frannie Hutchinson, Cliff Barnes, Paula A. Lewis,
Doug Coward, John D. Bruhn absent
Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County
Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Paul
Phillips, Airport Director, Millie Delgado-Feliciano, Deputy Clerk
1, MINUTES
It was moved by Com. Barnes, seconded by Com. Coward, to approve the minutes of the
meeting held December 9, 2003; and, upon roll call, motion carried unanimously,
2, GENERAL PUBLIC COMMENTS
None
3, CONSENT AGENDA (2-454)
1. WARRANT LIST
The Board approved Warrant List No, 14 and 16.
2, EROSION
A. Authorization to extend the contract with Marlow & Company for
2004- The Board approved waiving the bidding process and authorize
staff to extend the contract with Marlow & Company, for the period
beginning January I, 2004 and ending December 31, 2004 for a flat
monthly fee rate of $2,850 ($34,200) total, which includes professional
services and out of pocket expenses; with execution of said contract by
the Chairperson.
B. Project Agreement No. 04SL1 with the Florida Department of
Environmental Protection- ($974,000) and Budget Resolution 04-01-
The Board approved Budget Resolution No. 04-01, Project Agreement
04SLl with FDEP allocating state ($974,000) and Erosion District
($974,000) fund and the execution of said documents by the
Chairperson.
C, Cìelwml Re-Evaluation Report- The ßoard approved Work
Authorization No. (COO-12-181) with Taylor Engincering, Inc.,
($170,525) and cxccution of said agreement by Chairperson.
D, Amcndmcnt No.5 to Project Agreement No, 98SLl with the Florida
Dopt. of Environmental Protection- The Board approved Amendment
No.5 to Project Agreement 98SL1 with FDEP contingent on final
review and approval of said agreement by the County Attorney and
execution of said agreement by the Chairperson,
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There being no further business to be brought before the Board, the meeting was
adjoumed,
Chairman
Clerk of Circuit Court
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01/09/04
ST. LUCIE COUNTY - BOARD
PAGE
1
F7..ABWARR
WARRANT LIST #17- 03-JAN-2004 TO 09-JAN-2004
FUND SUMMARY- EROSION
FUND TITLE EXPENSES PAYROLL
184 Erosion Control Operating Fund 2,883.96 0,00
GRAND TOTAL: 2,883.96 0.00
01/16/04
F7ABWARR
FUND
TITLE
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ST. LUCIE COUNTY - BOARD
WARRANT LIST #18- 10-JAN-2004 TO 16-JAN-2004
FUND SUMMARY- EROSION
EXPENSES
184
Erosion Control Operating Fund
306.12
GRAND TOTAL:
306.12
PAGE
1
PAYROLL
2,879,45
2,879.45
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01/23/04
ST. LUCIE COUNTY - BOARD
PAGE
1
-~lŒWARR
WARRANT LIST #19- 17-JAN-2004 TO 23-JAN-2004
FUND SUMMARY- EROSION
FUND
184
TITLE EXPENSES PAYROLL
Erosion Control Operating Fund 1,839.04 0.00
GRAND TOTAL: 1,839.04 0.00
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ST. LUCIE COUNTY
ENVIRONMENTAL CONTROL BOARD
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
AGENDA
January 27, 2004
1. MINUTES
Approve the minutes of the meeting held January 13, 2004
2. GENERAL PUBLIC COMMENT
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at
these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is
made, Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings
will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring
accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772)
462-1428 at least forty-eight (48) hours prior to the meeting.
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ENVIRONMENTAL CONTROL BOARD
ST, LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: January 13,2004
Tape: 2
Convened: 10:46 a,m,
Adjourned: 10:46 a.m.
Commissioners Present: Chairman, Cliff Barnes, Paula A. Lewis, Frannie Hutchinson,
Doug Coward, John D. Bmhn, absent
Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County
Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Paul
Phillips, Airport Director, Jim David, Mosquito Control Director, Millie Delgado-
Feliciano, Deputy Clerk
I. MINUTES
It was moved by Com, Lewis, seconded by Com. Coward, to approve the minutes of the
meting held November 18, 2003; and, upon roll call, motion carried unanimously,
2. PUBLIC COMMENTS
Nonc
There being no further business to be brought before the Board, the meeting was
adjourncd.
Chairman
Clerk of Circuit Court
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INTERLOCAL AGREEMENT
THIS AGREEMENT made entered into this day of
, 2004, by and among
the CITY OF FORT PIERCE ("CITY"), a Florida municipal Corporation, The FORT PIERCE
UTILITIES AUTHORITY ("FPUA"), a Special District organized under the Charter of the City
of Fort Pierce, ST. LUCIE COUNTY ("County"), a political subdivision of the State of Florida,
WIT N E SSE T H:
WHEREAS, the CITY and COUNTY are currently adverse parties in St, Lucie County v.
City of Fort Pierce, Case No.: 02-CA-000390(PC), in the Circuit Court of the Nineteenth
Judicial Circuit in and for St. Lucie County and City of Fort Pierce v, St, Lucie County, Case
No,: 03-CA-000483(OC), in the Circuit Court of the Nineteenth Judicial Circuit in and for St.
Lucie County; and,
WHEREAS, all parties hereto are likewise parties to City of Fort Pierce and Fort Pierce
Utilities Authority v, St, Lucie County and Port St, Lucie, Case No,: 03-CA-000530(OC), in the
Circuit Court of the Nineteenth Judicial Circuit in and for St. Lucie County; and,
WHEREAS, the COUNTY is desirous of entering into an agreement with the CITY and
FPUA for potable water and wastewater services in certain geographical areas under a bulk sale
agreement; and,
WHEREAS, there exists a dispute between the City and FPUA on the one hand. and the
COUNTY on the other. over whether FPUA is the sole provider of potable water and wastewater
services in certain geographical areas and whether provisions of service by the County in any of
these geographical areas violates the COUNTY's Comprehensive Plan. any element thereof, the
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COUNTY's potable water/wastewater master plan. County Resolution 91-106. and other
implementing documents: and
WHEREAS, the parties are desirous of eliminating disputes over their current and future
utility service areas and boundaries as to which they respectively provide or will provide potable
water and wastewater services; and,
WHEREAS, the parties iointly recognize declared public policy of this state. as
expressed by Fla. Stat. Section 164.102. that conflicts between governmental entities be resolved
to the greatest extent possible without litigation wherein it is in the public's interest that expense
and uncertainty of such litigation be avoided and where important public policies involving
annexation. future revenues and provision of potable water and wastewater services are better
served by what follows: and
WHEREAS, it is the purpose and intent of this Agreement to resolve most, but not all of
the current disputes between the parties, and to further provide a framework within which such
disputes and concerns as aforesaid may be discussed and potentially resolved as herein provided
for; and,
WHEREAS, the parties intend to be bound by the terms and provisions hereof and
further recognize that this Agreement sets forth specific legal rights and remedies with respect to
the subject matter herein contained.
NOW THEREFORE, it is agreed by and among the parties hereto as follows:
1. COUNTY shall not provide potable water or wastewater utility service within the
boundaries of the area designated on Exhibit 1 attached hereto, such area known hereafter
as "Area A", without the prior written consent of CITY and FPUA, which consent may
be withheld at the sole discretion of CITY and FPUA. FPUA shall provide service in
Area "A" in a manner consistent with the CITY's annexation policies, COUNTY shall
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withdraw and agrees not to proceed with all pending obiections to any CITY annexation
located within Area "A". whether currently in litigation or conflict resolution, CITY
shall withdraw and agrees not to proceed with any annexation proceedings as to all
County-owned airport properties ("Airport Properties"), FPUA. CITY and COUNTY
shall terminate all annexation agreements between FPUA and COUNTY relating to the
Airport Properties, Upon signing this A!;!reement. CITY and COUNTY shalL
immediately work together towards the goal of entering into a Joint Planning Agreement
to eliminate future annexation disputes within Area "A" and coordinate the provision of
governmental services related to such annexation.
2. The FPUA shall not provide potable water and wastewater utility service within
the boundaries of the area designated on Exhibit I as attached hereto, such area known
hereafter as "Area B" (except as to customers currently being serviced by the FPUA, and
as listed in Exhibit 3 attached hereto), without the prior written consent of County, which
consent may be withheld at the sole discretion of County.
3. FPUA may provide the County with bulk potable water, wastewater and
reclaimed water service within Area B in accordance with the terms of the bulk service
agreement (the "Bulk Service Agreement") in Exhibit 4 attached hereto. The parties
shall execute the Bulk Service Agreement upon execution of this Agreement. When
provided, the FPUA shall provide such bulk services to the County without the
requirement of annexation into the City as a condition to such service,
4. It is expressly intended that nothing in this Agreement be construed as creating or
evidencing an obligation on the part of any of the parties to unconditionally provide
potable water or wastewater services in Area "A" or Area "B" That is FPUA may not be
compelled by any party, person or entity to provide service within Area A, and
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COUNTY may not be compelled by any party, person or entity to provide service within
Area B.
5, Upon execution of this Agreement, the current Water Supply Agreement between
County and FPUA regarding utility service to the County's Airport Properties shall be
automatically teffilinated, and the Bulk Service Agreement shall take immediate effect
for service to the County's Airport properties,
6. Upon execution of this Agreement, the current North Hutchinson Island Bulk
Water Sales Agreement between the County and FPUA ("NHI Bulk Water Sales
Agreement") shall be automatically teffilinated, and the Bulk Service Agreement shall
take immediate effect for service to North Hutchinson Island, subject to the following
bulk water rate transition period: (1) for a period of two years from the date of this
Agreement, the bulk water rate shall remain at the current rate charged by FPUA to the
County under the NHI Bulk Service Agreement ("Current Rate"); (2) commencing at the
end of the two year period, and on the same date for the next three years, the bulk water
rate will be reduced by one quarter of the difference between the Current Rate and the
bulk water rate for the same time frame as calculated under the Bulk Service Agreement
(including any applicable incremental increases); (3) commencing at the end of fifth year,
the bulk water rate shall be the same as the then current bulk water rate under the Bulk
Service Agreement (including any applicable incremental increases),
7, In accordance with FPUA Resolution UA 91-8, and subject to the conditions set
forth below, FPUA shall sell the FPUA water distribution system south of the Florida
Power & Light nuclear power plant ("FP&L Plant") to the County. FPUA will retain
retail water service to the area between the current City limits (Blue Heron Boulevard)
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and the FP&L Plant in Area A. From that point south to the Martin County Line, FPUA
will continue to provide retail water service until bulk water revenues from the County
on the County's mainland utility system equal the difference between combined current
FPUA revenues on North and South Hutchinson Island and the bulk water revenues for
those areas at the $1.90 per 1000 gallons rate (plus any incremental increases as allowed
by the Bulk Service Agreement), At such time, the County shall compensate FPUA for
the value of the water distribution system and Repump No.2., which value is to be
determined to the mutual satisfaction of the County and FPUA.
8, COUNTY agrees. for itself. that the Bulk Rate Utility Interlocal Agreement
entered into by the City of Port S1. Lucie and COUNTY, as approved by the County
Commission on or about November 4. 2002. and as may be subsequently modified or
amended. shall not apply to any potable water or wastewater service within Area "A"
which is reserved by this Agreement to CITY and FPUA.
9. The parties agree that no development order shall be issued. nor any construction
commence. after this Agreement is approved be each of the parties and it becomes
effective according the terms hereof which may be inconsistent with the terms and
provisions above which. among other things. establish service Area "A" to CITY and
FPUA. and service Area "B" to COUNTY.
10. The parties agree that within Sixty (60) days after this Agreement becomes
effective COUNTY will conduct a straw poll of the residents of the Indian River Estates
area as to whether they desire to receive retail utility service from the FPUA subiect to a
deferred annexation policy of 15 years as approved and ratified by previous action of the
CITY. or if they desire to receive retail utility service by COUNTY with bulk utility
service provided by FPUA. The CITY shall prepare the form of the straw poll ballot.
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with COUNTY providing CITY a description of the COUNTY service option. The
parties agree that service to the Indian River Estates area will be provided based upon the
decision of the maiority vote of those residents participating in the straw poll. In the
event that the residents approve retail service by FPUA. FPUA agrees to contribute
$3.500.000 toward the construction of the proiect.
li8, The. paItie.5 unde.15talld and ICplGse.nt that the. te.1111S of this aglce.mc.nt shall be
incOlpOlate.d into the.Ü 1c.5PCGt¡ve. GompldlO1l5ivc. plans alld GUüwt potable
watGI/wa5tewatel Iliastel plans. The parties understand and represent that the terms of
this Agreement either are. or should be consistent with requirements of their respective
comprehensive plans and current potable water/wastewater master plans, Each will
provide the other written confirmation of consistency. in form and substance acceptable
to the others. and approved by the governing body. In the event there is a material
inconsistency between the terms of this Agreement and either or both of any party's
comprehensive plan and potable water/wastewater master plan. such inconsistency shall
be promptly reviewed and addressed within the next one hundred eighty (180) days in the
manner provided by law. based upon considerations of public health. safety and general
welfare and such other factors as are properly considered in the course of normal review,
Such review is not to be construed as "contract planning" as prohibited by law inasmuch
as no party hereto commits itself in advance to eliminate any such inconsistency based
solely upon this Agreement.
12. In the event that either party considers an amendment of its Comprehensive Plan
or potable water/wastewater Master Plan which could reasonably be interpreted or
understood as inconsistent with any term of this Agreement, such party shall give
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immediate written notice of the considered provision to the other parties as early in the
process of proposed adoption as possible.
13. Upon execution of this Agreement by all governing bodies, through resolution.
and when it further becomes effective, it shall be submitted for approval by the Court, as
incorporated in joint motions for approval, and shall be binding upon the parties as to any
subject matters covered by this Agreement, which may be embodied within issues in each
of the pending cases named above. numbers 02-CA-000390CPCt 03-CA-000483(OCt
and 03-CA-000530(OC), To the extent this Agreement may constitute a full and final
settlement of all issues pending in such case, the parties shall agree to a stipulated final
iudgment. and such cases will then be dismissed. Such dismissal shall be with preiudice
except that it shall be without preiudice to any matter, cause, or issue not otherwise
governed by this Agreement. and shall further be without prejudice to revival to any
proceedings otherwise dismissed in the event this Agreement or any part thereof is
invalidated hereafter through final judgment by a court of competent jurisdiction in any
proceeding brought bv a person or entity who is not a party to this Agreement. Should
any such action be refiled after dismissal. it is agreed that no Section 95.11. or defense of
collateral estoppel. or other defense based upon passage of time. nor shall any subsequent
voluntary dismissal by anv party thereafter be deemed an adjudication on the merits for
purposes of Fla.R.Civ.P. Rule 1.420(a) by virtue of the original dismissal pursuant to this
Agreement. Upon approval of this AgIGGment by thG Cowt, City and PPUA shall
dismi55 ~itL plGjûdicG City OfP01t riGICG and The. POlt riGIC~ Utaitie.s Autholity v5. City
of Port St. Luc.ie. and St. Lucie. County, CMe. no. 03-000530 (OC), in the. CÜc.uit Cow t of
the. NÜ1~te.Gl1th Judie.¡al CÜcu¡t (tIle. "Wal-Malt Litigation"), subject to the. plovi5iollS of
Section 1511 bc1o~,
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la. The. CITY and the. County an CU11c.ntly advGlse. part¡Gs in Ge.rtaiu lit¡gat¡on a5 set
forth below. St. LuciG County v. City of Fort rie.rcG, Case. no., 02-CA-OOOJ9a (rC), 'iu
the. CÜGuit Comt of thG NillGt<.c.nth Judicial CÜcuit, and City of Port fie.rce. v. St. Lucie
County, Case. No..aJ-CA-aaa48J (OC), in the. CÜcuit COUll of the. Ninc.te.c.nth Judicial
CÜCt1it in and fOI St. Luc.ie. County (tk "Out5tanding Litigation"). ThG te.111I5 of this
Agle.emc.nt do not gOvGlll any ofthG i55tlGS lai5cd in the. Outstanding Lit¡gat¡on, alld such
action5 shall IWlain pending afte.l e.xcGuÜon of this AgIGG1llGut.
14. The parties to this Agreement agree that neither the City, the FPUA, nor the
County shall take any actions, either directly or indirectly, to prevent the implementation
of this Agreement or alter the terms of this Agreement, including, but not limited to filing
legal actions or administrative actions.
15, This Agreement may be executed in counterparts, and shall become effective
upon filing with the Clerk of the Circuit Court,
16, This Agreement has been approved by the governing political bodies of the
CITY, County and FPUA, and each signatory hereto represents their authority to execute
this Agreement on behalf of their respective local government.
17 Nothing in this Agreement shall be deemed to affect the rights of any person not a
party to this Agreement. This Agreement is not intended to benefit any third party who is
not a signatory to this Agreement.
18, Each party to this Agreement shall bear its own costs, including attorneys' fees,
incurred in connection with the legal proceedings resolved by this Agreement.
19, All parties to this Agreement are deemed to have participated in its drafting. In
the event of any ambiguity in the terms of this Agreement, the parties agree that such
ambiguity shall be construed without regard to which of the parties drafted the provision
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in question,
20, This is the entire Agreement between the parties and no verbal or written
assurance or promise is effective or binding unless included in this document. Should
any substantial part of this Agreement be found and declared by a Court of competent
jurisdiction to be invalid for any reason, then this Agreement shall be void ab initio.-fn
the. e.vwt this AgLe.e.111GIlt be.GOlllGS void, the. County agLGe.s that the. County may not laiso
the CITY aüd prUA's disl1lÏsSàl of tIlG ~Nal-MaLt Litigation w¡th plGjudiGe. ptl1suant to
Se.ctioll 9 abolle. on any limitatiolls dd(.nsG base.d upon passage. of t¡mc as a de.rense. to
any subse.quGl1t ae.tions Ly the. CITY and prUA.
21, Each party further agrees and consents that in the event of a breach or threatened
breach of the provisions of this Agreement by any party, in addition to any other rights
and remedies available to any party under this Agreement or otherwise, any party shall be
entitled to an injunction to be issued by a court of competent jurisdiction, restricting or
prohibiting the other party from committing or continuing any violation of this
Agreement, and upon a proper showing as to the breach or threatened breach, irreparable
hann, damage, or injury shall be presumed, The parties further agree that if either party
avails itself of the procedure set forth in Florida Statute 164.1 041 (2)( as such statute
exists or is hereafter amended), and a finding is made that an immediate danger to health,
safety, or welfare of the public requires immediate legal action, or that significant legal
rights will be compromised if a court proceeding does not take place immediately, the
other party shall not challenge or otherwise object to the factual finding by the governing
body of the other party except as to any procedural error or defect.
22, All notices required or pennitted to be given under the tenns and provisions of
this Agreement by either party to the other shall be in writing and shall be sent by
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registered or certified mail, return receipt requested, to the parties as follows:
As to the CITY:
With a copy to:
Fort Pierce City Manager
Fort Pierce City Hall
100 North U.S. 1
Post Office Box 1480
Fort Pierce, Florida 34954-1480
Fort Pierce City Attorney
Fort Pierce City Hall
100 North U.S. 1
Post Office Box 1480
Fort Pierce, Florida 34954-1480
As to the FPUA:
With a COpy to:
Fort Pierce Utilities Authority Director
206 South 6th Street
Fort Pierce, Florida 34950
Fort Pierce Utilities Authority Attorney
401-A South Indian River Drive
Fort Pierce, Florida 34950
As to the COUNTY:
With a copy to:
St. Lucie County Administrator
2300 Virginia Avenue
Administrative Annex
Fort Pierce, Florida 34982
St. Lucie County Attorney
2300 Virginia Avenue
Administrative Annex
Fort Pierce, Florida 34982
23. In the event suit is brought to resolve any dispute between the parties arising from
this Agreement, each party shall bear its own attorneys' fees, court costs and litigation
expenses, including all fees and costs of all experts, consultants, and other related out-of-
court expenses. Each party shall bear its own costs. including attorneys fees. incurred in
connection with the legal proceedings resolved by this Agreement.
24. This Agreement shall not be changed. modified or amended in any respect except
by written instrument signed by the parties hereto,
IN WITNESS WHEREOF the parties have executed the Agreement.
ST. LUCIE COUNTY
CITY OF FORT PIERCE
By:
By:
DATE:
DATE:
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FORT PIERCE UTILITIES AUTHORITY
By:
DATE:
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