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Agenda Packet 03-14-06
n BOARD OF COUNTY COMMISSIONERS www.co.st-lucie.fl.us Doug Coward, Chairman District No. 2 Chris Craft, Vice Chairman District No. 5 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 Frannie Hutchinson District No. 4 March 14, 2006 9:00 A.M. Invocation Pled of Allegiance MINUTES RW 0 IU Approve the minutes of the meeting held on March 7, 2006. 2. PROCLAMATIONS/PRESENTATIONS A. Resolution No. 06-091 — "Congratulating Mount Moriah Primitive Baptist Church on its 951h Anniversary" in St. Lucie County, Florida — Consider staff recommendation to adopt Resolution No. 06-091 as drafted. B. Reading of the announcements by the County Administrator. 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA q /f' /l �/- PUBLIC HEARINGS 5A. There are no public hearing scheduled for March 14, 2006 END OF PUBLIC HEARINGS 6. CENTRAL SERVICES lJ� ➢ "Y�� �� Q�'��e Approve demolition and re oval of Port St. Lucie Yacht Club — Approval to use lowest quote/John 1t \ O'Connell Demolition - Findings to be presented by: Paul Dritenbas, Principal & V.P. Edlund, Dritenbas, Binkley Architects and Associates, P.A. — Consider staff recommendation to approve the lowest quote, John O'Connell Demolition for the demolition and removal of the PSL Yacht Club at a cost of $17,475.00, and authorize the Chair to sign the contract as prepared by the County Attorney. 7. „COUNTY ATTORNEY Resolution No. 06-097 - Resolution Extending the Maturity of Advances under Loan Agreement for MSBU Line of Credit with Bank of America — Consider staff recommendation to approve Resolution No. �N 06-094 as drafted. n MARCH 14, 2006 9:00 A.M. BOARD OF COUNTY COMMISSIONERS AGENDA REVISED 3/13/06 WELCOME ALL MEETINGS ARE TELEVISED. ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDA'S WHILE IN USE IN THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS — These items are usually heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM — Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. n Regular Agenda March 14, 2006 Page Two PURCHASING tecture, Inc. for the design of the Special Needs Approval to contract with Schenkel Shultz Archi Shelter/Auditorium — Consider staff recommendation to approved the agreement/contract per contract #C05-05-270 with Schenkel Shultz Architecture, Inc. in the amount of $641,987.00 for the design of the Special Needs Shelter/Auditorium, permission to advertise Invitation for Bid (IFB) and authorization for the Chairman to sign the agreement/contract as prepared by the County Attorney. Staff further recommends advancing $2,745,522 to this project from unbudgeted fund balance to be reimbursed by insurance proceeds, FEMA, and mitigation grants. It is further recommended that the $500,000 construction contingency be covered by these reimbursements. A -k n COUNTY ATTORNEY 4urcr�i/e�c5��,. Amendment of Sentencing Alternatives, Inc. Contract to operate a standard pretrial release program in St. Lucie County — Consider staff recommendation to allow the contractor to operate a standard pretrial release program in addition to the G.P.S. pretrial program. e 10. GROWTH MANAGEMENT Status Report and Request for Direction Regarding Waterstone Subdivision Compliance with Subdivision Approval Extension Conditions — Consider the attached memorandum, and any additional information presented to the Board during the meeting, and public comment. Staff is requesting discussion of the item and direction from the Board on compliance and further action. r� u CV d +/ , P vI7 e- Un i u $ en i e 1)4 e M CONSENT AGENDA 1. WARRANTS LIST Approval of Warrant List No. 23 2. COUNTY ATTORNEY A. Resolution No. 06-093 extending the State of Emergency for Hurricane Wilma — Consider staff recommendation to approve Resolution No. 06-093 and authorize the Chairman to sign the Resolution. B. Request Permission to Advertise — Public Hearing — Petition to abandon a portion of a 60-foot platted right-of-way known as Flotilla Terrace along with two 30-foot alleys — Consider staff recommendation to authorize staff to advertise a Public Hearing to be held on April 4, 2006 at 6:00 p.m. or as soon thereafter as possible. APB; I lt�5 C. Resolution No. 06-094 Amending Resolution No. 05-347 - $43,000,000.00 Improvement Revenue Bonds — Consider staff recommendation to adopt Resolution No. 06-094 and authorize the Chairman to sign the Resolution. D. Revocable License Agreement — Metcalf & Eddy — Orange Avenue — Four (4) Monitoring Wells — Consider staff recommendation to approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and instruct Metcalf & Eddy to record the Revocable License Agreement in the Public Records of St. Lucie County, Florida. E. Confiscated Horses — Permission to Advertise for Sale at Auction to Pre -qualified Bidders — Consider staff to grant permission to sell the two horses at auction to pre -qualified bidders on April 15, 2006. F. Permission to reprint Arts View Magazine — Consider staff recommendation to grant permission to reprint Arts View Magazine. 3. PARKS AND RECREATION ��/ % �� uP, T� �dC'j a�1�rf li u�c e A. 2006 Fireworks — Consi�de s recom nda ionr't a �ove allocation of $10,000.00 to the pp City of Fort Pierce for its 4th of July fireworks show and acknowledge staff's intent to increase FY 06-07 fireworks budget request by $10,000.00 to be used as venture capital for a signature event. B. Purchase of Pressure Washer (EQ06-247) and Budget Amendment BA06-123 — Consider staff recommendation to approve Budget Amendment BA06-123 to purchase a new pressure washer (EQ06-247) at a cost of $1,059.00. C. Reallocation of Funds for the Open Space Splash Park — Consider staff recommendation to approve to reprogram the $250K earmarked for the construction of the Lakewood Park Community Center toward a splash park at the new Open Space pool. D. Reallocation of funds to repair underground sewer and electrical lines at the Savannas Campgrounds — Consider staff recommendation to approve to transfer $8,400.00 from the completed "entrance road asphalt" project (CIP06-032) to the above mentioned accounts, in order to proceed with the underground sewer and electrical repairs at the Savannas campgrounds. E. Reallocation of funds for the Port St. Lucie — Ravenswood Splash Park — Consider staff recommendation to approve to reallocate the $102,038.00 listed above to the Port St. Lucie — Ravenswood pool splash park project. F. Donation of surplus Civic Center equipment to the Fort Pierce Sunrise Theater — Consider staff recommendation to approve to donate the Civic Center piano to the Sunrise Theater. M In Consent Agenda March 14, 2006 Page Two PARKS AND RECREATION CONTINUED G. Approval of State Inmate Work Program Contract Renewal —Consider staff recommendation to approve renewal of the State Inmate Work Program in the amount of $52,330.00 to pay for labor costs that covers the (5) inmates and (1) correctional work squad officer, approve the contract amendment between the State & the County as approved by the County Attorney, and authorize the Chairman to sign the contract. 4. COMMUNITY SERVICES A. FY2005/2006 Community Services Block Grant Modification of Agreement with Florida Department of Community Affairs — Consider staff recommendation to approve the proposed Modification Agreement with the Florida Department of Community Affairs for the FY2005-2006 Community Services Block Grant, and authorize the Chairman to sign all documents necessary for acceptance of the modification. B. Staff requests permission to explore forming a HOME Consortium with St. Lucie County, Martin County and Indian River County for the purpose of receiving and administering funds through the HOME program — Consider staff recommendation to approve to develop the application to US Department of Housing and Urban Development to form a HOME Consortium, and authorize the Chairman to sign all necessary documents if approved for funding. C. Approval to amend Resolution No. 95-065 to allow alternates to serve on the Citizens Advisory Task Force (CATF) — Consider staff recommendation to amend Resolution No. 95-065 to allow for alternates to serve on the Citizens Advisory Task Force. 5. UTILITIES Change Order No. 2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract — Consider staff recommendation to approve Change Order No. 2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract. 6. PURCHASING A. Fixed Asset Inventory -Property Record Removal for Various Departments -Consider staff recommendation to authorize staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. B. Fixed Asset Inventory -Property Record Removal - Consider staff recommendation that the Board authorize Staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. C. Reject All Bids — Bid No. 05-106 — Purchase & Installation of Security System -Administration Complex - Consider staff recommendation to rejecting all bids submitted for Bid No. 05-106 — Purchase & Installation of Security System -Administration Complex. Also, request permission to revise specifications and re -bid. D. Award of RFP No. 06-016 — Underwriting Services. Consider staff recommendations to approve awarding RFP No. 06-016 — Underwriting Services to the following shortlisted firms: 1. Bear, Stearns & Co., Inc., 2. Citigroup, 3. RBC Capital Markets, 4. Raymond James and permission for the Chairman to sign the contracts as prepared by the County Attorney. 0 Consent Agenda March 14, 2006 Page Three PURCHASING CONTINUED E. Permission to Advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department - Consider staff recommendations that the Board grant permission to advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department. F. Permission to Advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex - Consider staff recommendations that the Board grant permission to advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex. G. Permission to Advertise a Request for Qualifications (RFQ) for Contractor Pre -Qualification for the new Aircraft Rescue and Firefighting Building (ARFF) Construction Project - Consider staff requests that the Board grant permission to advertise an RFQ for Contractor Pre -Qualification for the new Aircraft Rescue and Firefighting Building (ARFF) Building Construction Project. H. Fixed Asset Inventory - Property Record Removal and permission to advertise Invitation for Bid (IFB) to sell a Unit Space Finder File Cabinet - Consider staff recommendation that the Board authorize staff to remove the attached record from the fixed asset inventory and authorize permission to advertise for bids. 7. PUBLIC WORKS A. Code Compliance Division — Building Tech and Zoning Tech Trainee Positions — Consider staff recommendation to approve the Trainee Positions. B. Port of Fort Pierce Entrance Road (North 2nd Street) Work Authorization No. 4 with Taylor Engineering - Consider staff recommendation to approve Work Authorization No. 4 with Taylor Engineering, Inc. in the amount of $185,536.00 for Engineering services related to North 2nd Street Improvements, and authorize the Chairman to sign. C. Indian River Estates MSBU - (Potable Water — SLCU) — Consider staff recommendation to Work Authorization No.11 to the Agreement for Continuing Geotechnical Services with Ardaman and Associates, Inc. in the amount of $16,314 for Soil Exploration. D. Approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction Company for the Indian River Drive — South Project — Consider staff recommendation to approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction Company for the Indian River Drive — South Project. 8. GRANTS A. Authorize a request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge — Consider staff recommendation to authorize the request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge. B. Authorization to submit a grant application to the South Florida Water Management District Water Savings Incentive Program for funds not to exceed $50,000 to retrofit older high volume water consumption fixtures with low flow showerheads, bath and kitchen faucets, and commodes in 294 Fort Pierce Housing Authority low-income residential homes, and acceptance \ of the grant if awarded. Consent Agenda March 14, 2006 Page Four 9. SHERIFF'S DEPARTMENT A. Request for authorization to submit an electronic application for the State Criminal Alien Grant 2006 — Consider staff recommendation to approve the electronic submission of the 2006 State Criminal Alien Grant application, and authorize the County Administrator to sign the application. B. Permission to apply for, and accept a 2006 Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance — Consider staff recommendation to authorize the submission of the grant application and accept the award on behalf of the St. Lucie County Sheriff's Office and the Fort Pierce Police Department and, authorize the County Administrator to sign the electronic grant application. 10. MANAGEMENT AND BUDGET A. Approval of Budget Resolution No. 06-095 recognizing revenue from the Federal Emergency Management Agency and the State for hurricane related expenses — Consider staff recommendation to approve Resolution No. 06-095 recognizing revenue from FEMA and the State for hurricane related expenses. B. Request to approve Budget Resolution No. 06-083 to recognize funding in the form of rental proceeds from FEMA — Consider staff recommendation to approve Budget Resolution No. 06- 083 in the amount of $654,500.00 to recognize rent proceeds from FEMA and establish a budget for the use of those proceeds on improvements to the St. Lucie County Airport and Fairgrounds. 11. VETERANS SERVICES Relocation of Veterans Services office from South County Courthouse Annex in SLW to South County Administration Annex at Walton Road — Consider staff recommendation to approve the re -location of the St. Lucie County Veterans Services office from the SLW South County Courthouse Annex to the Walton Road South County Administration Annex. 12. COURT ADMINISTRATION A. Approval to purchase two (2) Ford FreeStar Minivans to be used by Court Administration Technology staff and for other court purposes as specified by the Chief Judge — Consider staff recommendation to approved the purchase of two (2) Ford FreeStar Minivans. Staff also recommends approval of equipment request EQ06-249. B. Purchase of fifteen (15) Cisco 3750 Catalyst Network Switches — Consider staff recommendation to approve the purchase of fifteen (15) Cisco 3750 Catalyst Network Switches and approve equipment request EQ06-250. C. Software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19'h Judicial Circuit — Consider staff recommendation to approve the purchase of software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19`h Judicial Circuit. The total cost will be $18,100.00. The approved equipment request number is: EQ06-251. 13, GROWTH MANAGEMENT Consider Draft Resolution No. 06-007 approving the request of Robert Wood for a Major Site Plan to allow the construction of an 88,675 square foot self storage mini warehouse facility to be known as Orange Avenue Storage. (File No.: MJSP-05-001) — Consider staff recommendation to approve Draft Resolution No. 06-007, subject to the conditions contained therein. ANNOUNCEMENTS MARCH 14, 2006 1. The Hattitude Luncheon will be held on Saturday, March 25, 2006 at the Indian River Community College Koblegard Student Union located at 3209 Virginia Avenue, Fort Pierce at 1:00 p.m. Tickets for this event are $25.00 and can be purchased at the St. Lucie County Cultural Affairs Office. For More information please call 772-462-1767. 2. The Wing `N Wheels Air, Military, and Vehicle Show Weekend will be on March 251h & 26th, 10:00 a.m. to 5:00 p.m. at the St. Lucie County International Airport located on St. Lucie Blvd. in Fort Pierce. 3. St. Lucie County and the Fort Pierce Jazz & Blues Society will hold a Waterside Festival on Saturday, April 1, 2006 on 2"d Street Downtown Fort Pierce from 11:00 a.m. to 10:00 p.m. for more information please call 460-5299. 4. The Board of County Commissioners, the School Board of St. Lucie County and the City of Fort Pierce will hold a Joint Meeting on Monday, April 10, 2006 at the City of Fort Pierce Commission Chambers first floor, 100 N. US Hwy. 1, Fort Pierce from 9:00 a.m. to Noon. 5. The St. Lucie County Master Gardeners are holding their "Spring Into Gardening Festival' on Saturday, April 22, 2006 from 8:00 a.m. to 2:00 p.m. at the St. Lucie County Extension Office on Picos Road. For more information contact the Extension Office at 462-1660. 6. The 15th Annual United Veterans Golf Tournament will be on Saturday, April 22, 2006 at Fairwinds Golf Course at 8:30 a.m. (Shotgun Start). 7. The Oxbow Eco-Center announces their Annual Earth Day Celebration on Saturday, April 22, 2006 from 10:00 a.m. to 3:00 p.m. 8. The 15th Annual Health & Safety Fair for employees of St. Lucie County, the City of Fort Pierce and the Fort Pierce Utilities Authority and their families will be held on Thursday, April 27, 2006 from 8:00 a.m. to 1:00 p.m. at the Fort Pierce Community Center. 9. Zorafest Street Festival will be on Saturday, April 29, 2006 at Lincoln Park Academy, 1806 Avenue I, Fort Pierce. For more information please call 772-462-1767. 10. The Board of County Commissioners will hold a Workshop with the Research & Education Authority on Monday, May 1, 2006 from 2:00 p.m. to 5:00 p.m. in the County Commission Chambers. 11. St. Lucie County Parks and Recreation will host "Pitch, Hit & Run," the Official Skills Competition of Major League Baseball, on May 6, 2006 at 9:00 a.m. at the Lawnwood Complex, Softball Field No. 1 in Fort Pierce. This free event will allow children ages 7 to 15 to advance through the four levels of competition to the National Finals at the 2006 Major League Baseball All -Star -Game. 12. The Special Olympics, St. Lucie County Golf Tournament will be on Saturday, June 10, 2006 at Club Med at 8:30 a.m. (Shotgun Start). 13. The Board of County Commissioners, St. Lucie County, Florida is currently seeking applications from persons desiring to be nominated for appointment by the County Commissioners to serve on the St. Lucie County Historic Preservation Committee. Interested persons can obtain an application from the County Administration Office, 2300 Virginia Avenue, Fort Pierce, FL 34982. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. 1648V Mosquito Control District St. Lucie County www.co.st-lucie.fl-us Joseph E. Smith, Chairman District No. 1 Paula A. Lewis, Vice Chairman District No. 3 Doug Coward District No. 2 Frannie Hutchinson District No. 4 Chris Craft District No. 5 AGENDA March 14, 2006 NO) MINUTES I I 2 t. �`t1n � h. (ti'` g�� �,` ��rnW 5 . Approve the minutes from the meeting held on February 28, 2006. 2. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 22 and 23. COUNTY ATTORNEY Impoundment Restoration - Tenth Amendment to May 25, 2004 Agreement e proposed Tenth Amendment to , Inc. (CO4-05-395) — Consider staff recommendation to approved the May 25, 2004 Agreement with Native Technologies, Inc. (CO4-05-395), and authorize the Chairman to sign the Tenth Amendment. �cP1M, I1�f,I'I�Hsw� H��thfJ�l�+G.�v NOTICE: All Proceedings ill fore need a record of the proceedinoard are gs and for such purpose may need y recorded. Any person who decides to ensurepeal that any action taken verbatim record by the of the Board di these meetings will need proceedings is made. Upon the request of any party to toproceedings, crross-examineindividuals individual dual testifying during hearing hearing upon request party to the proceedings will be granted the opportunity Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. St. Lucie County Erosion District www.co.st-lucie.fl.us Frannie Hutchinson, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph Smith District No. 1 Paula A. Lewis District No. 3 Chris Craft District No. 5 1 INUTES;��-(' ' Approve the minutes from the rr 2. GENERAL PUBLIC COMMENT 2. AGENDA March 14, 2006 held on February 28, 2006. CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 22 and 23. Permission to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne — Consider staff recommendation to approve to advertise for t`" bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne. B. Artificial Reef Grant Program: Approval to submit an artificial reef construction grant application to the Florida Fish and Wildlife Conservation Commission (FWC) — Consider staff recommendation to approve the submittal of an artificial reef grant application for construction to the Florida Fish and Wildlife Conservation Commission. C. Agreement to accept donation of barge for the St. Lucie County Artificial Reef Program — Consider staff recommendation to approve the contract, as prepared by the County Attorney, for the County to accept the donation of the barge from Sterling Equipment, Inc., approve Work Authorization No. 3 with Lee Harris, P.E., PhD, in the amount of 5,160.00, to conduct a pre- and post -deployment dive of the barge, and execution of said contracts by the Chairman. Artificial Reef Grant Program: Enter into contracts with McCulley Marine Services, Inc. and Lee Harris, P.E., PhD to deploy 3 barges of concrete materials (1,500 tons) to the County's Near shore artificial reef site as identified in the FWC grant — Consider staff recommendation to approve Work Authorization No. 2 (C05-06-330) with McCulley Marine Services in the amount $51,000, approval Work Authorization No. 2 (C05-11-619) with Lee Harris, P.E., PhD in the amount of $16,320, and execution of said contracts by the Chairman. E. Artificial Reef Deployment Contract: Approval of Amendment No. 2 to Work Authorization No. 1 (C05-06-030) with McCulley Marine Services, extending the contract time an additional 180 days — Consider staff recommendation to approve Amendment No. 2 to Work Authorization No. 1 with McCulley Marine Services and authorize the Chairman to sign the amended agreement. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. "gular'Agenda p°A .March 14, 2006 p�'� Page Two 7 kL 8. PURCHASING Approval to contract with Schenkel Shultz Architecture, Inc. for the design of the Special Nee s Shelter/Auditorium — Consider staff recommendation to approved the agreement/contract per contract #C05-05-270 with Schenkel Shultz Architecture, Inc. in the amount of $641,987.00 for the design of the Special Needs Shelter/Auditorium, permission to advertise Invitation for Bid (IFB) and authorization for the Chairman to sign the agreement/contract as prepared by the County Attorney. Staff further recommends advancing $2,745,522 to this project from unbudgeted fund balance to be reimbursed by insurance proceeds, FEMA, and mitigation grants. It is further recommended that the $500,000 construction contingency be covered by these reimbursements. / COUNTY ATTORNEY Amendment of Sentencing Alternatives, Inc. Contract to operate a standard pretrial release program in t. Lucie County — Consider staff recommendation to allow the contractor to operate a standard pretrial release program in addition to the G.P.S. pretrial program. 1 ROWTH MANAGEMENT ?A Status Report and Request for Direction Regarding Waterstone Subdivision Compliance with ubdivision Approval Extension Conditions — Consider the attached memorandum, and any additional f i formation presented to the Board during the meeting, and public comment. Staff is requesting C` discussion of the item and direction from the Board on compliance and further action. MARCH 14, 2006 9:00 A.M. BOARD OF COUNTY COMMISSIONERS AGENDA REVISED 3/13/06 WELCOME ALL MEETINGS ARE TELEVISED. ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDA'S WHILE IN USE IN THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS — These items are usually heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM — Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. BOARD OF COUNTY COMMISSIONERS smo www.co.st-lucie.fl.us Doug Coward, Chairman District No. 2 Chris Craft, Vice Chairman District No. 5 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 Frannie Hutchinson District No. 4 March 14, 2006 9:00 A.M. Invocation Pledge of Allegiance MINUTES Approve the minutes of the meeting held on March 7, 2006. 2. PROCLAMATIONS/PRESENTATIONS A. Resolution No. 06-091 — "Congratulating Mount Moriah Primitive Baptist Church on its 95`h Anniversary" in St. Lucie County, Florida — Consider staff recommendation to adopt Resolution No. 06-091 as drafted. B. Reading of the announcements by the County Administrator. 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA PUBLIC HEARINGS 5A. There are no public hearing scheduled for March 14, 2006 END OF PUBLIC HEARINGS CENTRAL SERVICES Approve demolition and removal of Port St. Lucie Yacht Club — Approval to use lowest quote/John O'Connell Demolition - Findings to be presented by: Paul Dritenbas, Principal & V.P. Edlund, Dritenbas, Binkley Architects and Associates, P.A. — Consider staff recommendation to approve the lowest quote, John O'Connell Demolition for the demolition and removal of the PSL Yacht Club at a cost of $17,475.00, and authorize the Chair to sign the contract as prepared by the County Attorney. 7. COUNTY ATTORNEY Resolution No. 06-097 - Resolution Extending the Maturity of Advances under Loan Agreement for MSBU Line of Credit with Bank of America — Consider staff recommendation to approve Resolution No. 06-094 as drafted. Regular Agenda March 14, 2006 Page Two n 8. PURCHASING Approval to contract with Schenkel Shultz Architecture, Inc. for the design of the Special Needs Shelter/Auditorium — Consider staff recommendation to approved the agreement/contract per contract #C05-05-270 with Schenkel Shultz Architecture, Inc. in the amount of $641,987.00 for the design of the Special Needs Shelter/Auditorium, permission to advertise Invitation for Bid (IFB) and authorization for the Chairman to sign the agreement/contract as prepared by the County Attorney. Staff further recommends advancing $2,745,522 to this project from unbudgeted fund balance to be reimbursed by insurance proceeds, FEMA, and mitigation grants. It is further recommended that the $500,000 construction contingency be covered by these reimbursements. 9. COUNTY ATTORNEY Amendment of Sentencing Alternatives, Inc. Contract to operate a standard pretrial release program in St. Lucie County — Consider staff recommendation to allow the contractor to operate a standard pretrial release program in addition to the G.P.S. pretrial program. 10. GROWTH MANAGEMENT Status Report and Request for Direction Regarding Waterstone Subdivision Compliance with Subdivision Approval Extension Conditions — Consider the attached memorandum, and any additional information presented to the Board during the meeting, and public comment. Staff is requesting discussion of the item and direction from the Board on compliance and further action. S480 CONSENT AGENDA �S 1. WARRANTS LIST Approval of Warrant List No. 23 2. COUNTY ATTORNEY / A. Resolution No. 06-093 extending the State of Emergency fo Hurricane Wilma — Consider staff recommendation to approve Resolution No. 06-093 and a thorize the Chairman to sign the Resolution. B. Request Permission to Advertise — Public Hearing — Petition to abandon a portion of a 60-foot platted right-of-way known as Flotilla Terrace along with two 30-foot alleys — Consider staff recommendation to authorize staff to advertise a Public Hearing to be held on April X 2006 at 6:00 p.m. or as soon thereafter as possible. 1_1� C. Resolution No. 06-094 Amending Resolution No. 05-347 - $43,000,000.00 Improvement Revenue Bonds — Consider staff recommendation to adopt Resolution No. 06-094 and authorize the Chairman to sign the Resolution. D. Revocable License Agreement — Metcalf & Eddy — Orange Avenue — Four (4) Monitoring Wells — Consider staff recommendation to approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and instruct Metcalf & Eddy to record the Revocable License Agreement in the Public Records of St. Lucie County, Florida. E. Confiscated Horses — Permission to Advertise for Sale at Auction to Pre -qualified Bidders — Consider staff to grant permission to sell the two horses at auction to pre -qualified bidders on April 15, 2006. F. Permission to reprint Arts View Magazine — Consider staff recommendation to grant permission to reprint Arts View Magazine. 3. PARKS AND RECREATION A. 2006 Fireworks — Consider staff recommendation to approve allocation of $10,000.00 to the City of Fort Pierce for its 41h of July fireworks show and acknowledge staff's intent to increase FY 06-07 fireworks budget request by $10,000.00 to be used as venture capital for a signature event. B. Purchase of Pressure Washer (EQ06-247) and Budget Amendment BA06-123 — Consider staff recommendation to approve Budget Amendment BA06-123 to purchase a new pressure washer (EQ06-247) at a cost of $1,059.00. C. Reallocation of Funds for the Open Space Splash Park — Consider staff recommendation to approve to reprogram the $250K earmarked for the construction of the Lakewood Park Community Center toward a splash park at the new Open Space pool. D. Reallocation of funds to repair underground sewer and electrical lines at the Savannas Campgrounds — Consider staff recommendation to approve to transfer $8,400.00 from the completed "entrance road asphalt" project (CIP06-032) to the above mentioned accounts, in order to proceed with the underground sewer and electrical repairs at the Savannas campgrounds. E. Reallocation of funds for the Port St. Lucie — Ravenswood Splash Park — Consider staff recommendation to approve to reallocate the $102,038.00 listed above to the Port St. Lucie — Ravenswood pool splash park project. F. Donation of surplus Civic Center equipment to the Fort Pierce Sunrise Theater — Consider staff recommendation to approve to donate the Civic Center piano to the Sunrise Theater. �i Consent Agenda March 14, 2006 Page Two PARKS AND RECREATION CONTINUED G. Approval of State Inmate Work Program Contract Renewal — Consider staff recommendation to approve renewal of the State Inmate Work Program in the amount of $52,330.00 to pay for labor costs that covers the (5) inmates and (1) correctional work squad officer, approve the contract amendment between the State & the County as approved by the County Attorney, and authorize the Chairman to sign the contract. 4. COMMUNITY SERVICES A. FY2005/2006 Community Services Block Grant Modification of Agreement with Florida Department of Community Affairs — Consider staff recommendation to approve the proposed Modification Agreement with the Florida Department of Community Affairs for the FY2005-2006 Community Services Block Grant, and authorize the Chairman to sign all documents necessary for acceptance of the modification. B. Staff requests permission to explore forming a HOME Consortium with St. Lucie County, Martin County and Indian River County for the purpose of receiving and administering funds through the HOME program — Consider staff recommendation to approve to develop the application to US Department of Housing and Urban Development to form a HOME Consortium, and authorize the Chairman to sign all necessary documents if approved for funding. C. Approval to amend Resolution No. 95-065 to allow alternates to serve on the Citizens Advisory Task Force (CATF) — Consider staff recommendation to amend Resolution No. 95-065 to allow for alternates to serve on the Citizens Advisory Task Force. 5. UTILITIES Change Order No. 2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract — Consider staff recommendation to approve Change Order No. 2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract. 6. PURCHASING A. Fixed Asset Inventory -Property Record Removal for Various Departments - Consider staff recommendation to authorize staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. B. Fixed Asset Inventory -Property Record Removal - Consider staff recommendation that the Board authorize Staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. C. Reject All Bids — Bid No. 05-106 — Purchase & Installation of Security System -Administration Complex - Consider staff recommendation to rejecting all bids submitted for Bid No. 05-106 — Purchase & Installation of Security System -Administration Complex. Also, request permission to revise specifications and re -bid. D. Award of RFP No. 06-016 — Underwriting Services. Consider staff recommendations to approve awarding RFP No. 06-016 — Underwriting Services to the following shortlisted firms: 1. Bear, Stearns & Co., Inc., 2. Citigroup, 3. RBC Capital Markets, 4. Raymond James and permission for the Chairman to sign the contracts as prepared by the County Attorney. n n Consent Agenda March 14, 2006 Page Three PURCHASING CONTINUED E. Permission to Advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department - Consider staff recommendations that the Board grant permission to advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department. F. Permission to Advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex - Consider staff recommendations that the Board grant permission to advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex. G. Permission to Advertise a Request for Qualifications (RFQ) for Contractor Pre -Qualification for the new Aircraft Rescue and Firefighting Building (ARFF) Construction Project - Consider staff requests that the Board grant permission to advertise an RFQ for Contractor Pre -Qualification for the new Aircraft Rescue and Firefighting Building (ARFF) Building Construction Project. H. Fixed Asset Inventory - Property Record Removal and permission to advertise Invitation for Bid (IFB) to sell a Unit Space Finder File Cabinet - Consider staff recommendation that the Board authorize staff to remove the attached record from the fixed asset inventory and authorize permission to advertise for bids. 7. PUBLIC WORKS A. Code Compliance Division — Building Tech and Zoning Tech Trainee Positions — Consider staff recommendation to approve the Trainee Positions. B. Port of Fort Pierce Entrance Road (North 2nd Street) Work Authorization No. 4 with Taylor Engineering - Consider staff recommendation to approve Work Authorization No. 4 with Taylor Engineering, Inc. in the amount of $185,536.00 for Engineering services related to North 2nd Street Improvements, and authorize the Chairman to sign. C. Indian River Estates MSBU - (Potable Water — SLCU) — Consider staff recommendation to Work Authorization No.11 to the Agreement for Continuing Geotechnical Services with Ardaman and Associates, Inc. in the amount of $16,314 for Soil Exploration. D. Approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction Company for the Indian River Drive — South Project — Consider staff recommendation to approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction mpany for the Indian River Drive — South Project. ') D 8. GRANTS A. Authorize a request to the St. Lucie County MPO an Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bride into one project to fund the construction of the Avenue J Pedestrian Bridge — Consider staff uthorize the re ues to the St. Lucie C n an orida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge. B. Authorization to submit a grant application to the South Florida Water Management District Water Savings Incentive Program for funds not to exceed $50,000 to retrofit older high volume water consumption fixtures with low flow showerheads, bath and kitchen faucets, and commodes in 294 Fort Pierce Housing Authority low-income residential homes, and acceptance of the grant if awarded. �%We Consent Agenda March 14, 2006 Page Four M 9. SHERIFF'S DEPARTMENT A. Request for authorization to submit an electronic application for the State Criminal Alien Grant 2006 — Consider staff recommendation to approve the electronic submission of the 2006 State Criminal Alien Grant application, and authorize the County Administrator to sign the application. B. Permission to apply for, and accept a 2006 Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance — Consider staff recommendation to authorize the submission of the grant application and accept the award on behalf of the St. Lucie County Sheriff's Office and the Fort Pierce Police Department and, authorize the County Administrator to sign the electronic grant application. 10. MANAGEMENT AND BUDGET A. Approval of Budget Resolution No. 06-095 recognizing revenue from the Federal Emergency Management Agency and the State for hurricane related expenses — Consider staff recommendation to approve Resolution No. 06-095 recognizing revenue from FEMA and the State for hurricane related expenses. B. Request to approve Budget Resolution No. 06-083 to recognize funding in the form of rental proceeds from FEMA — Consider staff recommendation to approve Budget Resolution No. 06- 083 in the amount of $654,500.00 to recognize rent proceeds from FEMA and establish a budget for the use of those proceeds on improvements to the St. Lucie County Airport and Fairgrounds. 11. VETERANS SERVICES Relocation of Veterans Services office from South County Courthouse Annex in SLW to South County Administration Annex at Walton Road — Consider staff recommendation to approve the re -location of the St. Lucie County Veterans Services office from the SLW South County Courthouse Annex to the Walton Road South County Administration Annex. 12. COURT ADMINISTRATION A. Approval to purchase two (2) Ford FreeStar Minivans to be used by Court Administration Technology staff and for other court purposes as specified by the Chief Judge — Consider staff recommendation to approved the purchase of two (2) Ford FreeStar Minivans. Staff also recommends approval of equipment request EQ06-249. B. Purchase of fifteen (15) Cisco 3750 Catalyst Network Switches — Consider staff recommendation to approve the purchase of fifteen (15) Cisco 3750 Catalyst Network Switches and approve equipment request EQ06-250. C. Software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19th Judicial Circuit — Consider staff recommendation to approve the purchase of software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19`h Judicial Circuit. The total cost will be $18,100.00. The approved equipment request number is: EQ06-251. 13. GROWTH MANAGEMENT Consider Draft Resolution No. 06-007 approving the request of Robert Wood for a Major Site Plan to allow the construction of an 88,675 square foot self storage mini warehouse facility to be known as Orange Avenue Storage. (File No.: MJSP-05-001) — Consider staff recommendation to approve Draft Resolution No. 06-007, subject to the conditions contained therein. �%w. 4rM% ANNOUNCEMENTS MARCH 14, 2006 1. The Hattitude Luncheon will be held on Saturday, March 25, 2006 at the Indian River Community College Koblegard Student Union located at 3209 Virginia Avenue, Fort Pierce at 1:00 p.m. Tickets for this event are $25.00 and can be purchased at the St. Lucie County Cultural Affairs Office. For More information please call 772-462-1767. 2. The Wing `N Wheels Air, Military, and Vehicle Show Weekend will be on March 25th & 26th, 10:00 a.m. to 5:00 p.m. at the St. Lucie County International Airport located on St. Lucie Blvd. in Fort Pierce. 3. St. Lucie County and the Fort Pierce Jazz & Blues Society will hold a Waterside Festival on Saturday, April 1, 2006 on 2"d Street Downtown Fort Pierce from 11:00 a.m. to 10:00 p.m. for more information please call 460-5299. 4. The Board of County Commissioners, the School Board of St. Lucie County and the City of Fort Pierce will hold a Joint Meeting on Monday, April 10, 2006 at the City of Fort Pierce Commission Chambers first floor, 100 N. US Hwy. 1, Fort Pierce from 9:00 a.m. to Noon. 5. The St. Lucie County Master Gardeners are holding their "Spring Into Gardening Festival" on Saturday, April 22, 2006 from 8:00 a.m. to 2:00 p.m. at the St. Lucie County Extension Office on Picos Road. For more information contact the Extension Office at 462-1660. 6. The 15th Annual United Veterans Golf Tournament will be on Saturday, April 22, 2006 at Fairwinds Golf Course at 8:30 a.m. (Shotgun Start). 7. The Oxbow Eco-Center announces their Annual Earth Day Celebration on Saturday, April 22, 2006 from 10:00 a.m. to 3:00 p.m. 8. The 15th Annual Health & Safety Fair for employees of St. Lucie County, the City of Fort Pierce and the Fort Pierce Utilities Authority and their families will be held on Thursday, April 27, 2006 from 8:00 a.m. to 1:00 p.m. at the Fort Pierce Community Center. 9. Zorafest Street Festival will be on Saturday, April 29, 2006 at Lincoln Park Academy, 1806 Avenue I, Fort Pierce. For more information please call 772-462-1767. 10. The Board of County Commissioners will hold a Workshop with the Research & Education Authority on Monday, May 1, 2006 from 2:00 p.m. to 5:00 p.m. in the County Commission Chambers. 11. St. Lucie County Parks and Recreation will host "Pitch, Hit & Run," the Official Skills Competition of Major League Baseball, on May 6, 2006 at 9:00 a.m. at the Lawnwood Complex, Softball Field No. 1 in Fort Pierce. This free event will allow children ages 7 to 15 to advance through the four levels of competition to the National Finals at the 2006 Major League Baseball All -Star -Game. 12. The Special Olympics, St. Lucie County Golf Tournament will be on Saturday, June 10, 2006 at Club Med at 8:30 a.m. (Shotgun Start). 13. The Board of County Commissioners, St. Lucie County, Florida is currently seeking applications from persons desiring to be nominated for appointment by the County Commissioners to serve on the St. Lucie County Historic Preservation Committee. Interested persons can obtain an application from the County Administration Office, 2300 Virginia Avenue, Fort Pierce, FL 34982. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. MARCH 14, 2006 9:00 A.M. BOARD OF COUNTY COMMISSIONERS AGENDA REVISED 3/13/06 WELCOME ALL MEETINGS ARE TELEVISED. ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDA'S WHILE IN USE IN THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS — These items are usually heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed rp for to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allotted at the beginning of each meeting of general public comment. Please limit comments to five minutes. DECORUM — Please be respectful of others opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. BOARD OF COUNTY COMMISSIONERS *40 www.co.st-lucie.fl.us Doug Coward, Chairman District No. 2 Chris Craft, Vice Chairman District No. 5 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 Frannie Hutchinson District No. 4 March 14, 2006 9:00 A.M. Invocation Pledge of Allegiance MINUTES Approve the minutes of the meeting held on March 7, 2006. 2. PROCLAMATIONS/PRESENTATIONS A. Resolution No. 06-091 — "Congratulating Mount Moriah Primitive Baptist Church on its 95th Anniversary" in St. Lucie County, Florida — Consider staff recommendation to adopt Resolution No. 06-091 as drafted. B. Reading of the announcements by the County Administrator. 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA PUBLIC HEARINGS 5A. There are no public hearing scheduled for March 14, 2006 END OF PUBLIC HEARINGS 6. CENTRAL SERVICES Approve demolition and removal of Port St. Lucie Yacht Club — Approval to use lowest quote/John O'Connell Demolition - Findings to be presented by: Paul Dritenbas, Principal & V.P. Edlund, Dritenbas, Binkley Architects and Associates, P.A. — Consider staff recommendation to approve the lowest quote, John O'Connell Demolition for the demolition and removal of the PSL Yacht Club at a cost of $17,475.00, and authorize the Chair to sign the contract as prepared by the County Attorney. 7. COUNTY ATTORNEY Resolution No. 06-097 - Resolution Extending the Maturity of Advances under Loan Agreement for MSBU Line of Credit with Bank of America — Consider staff recommendation to approve Resolution No. 06-094 as drafted. sw Regular Agenda March 14, 2006 Page Two 8. PURCHASING Approval to contract with Schenkel Shultz Architecture, Inc. for the design of the Special Needs Shelter/Auditorium — Consider staff recommendation to approved the agreement/contract per contract #C05-05-270 with Schenkel Shultz Architecture, Inc. in the amount of $641,987.00 for the design of the Special Needs Shelter/Auditorium, permission to advertise Invitation for Bid (IFB) and authorization for the Chairman to sign the agreement/contract as prepared by the County Attorney. Staff further recommends advancing $2,745,522 to this project from unbudgeted fund balance to be reimbursed by insurance proceeds, FEMA, and mitigation grants. It is further recommended that the $500,000 construction contingency be covered by these reimbursements. 9. COUNTY ATTORNEY Amendment of Sentencing Alternatives, Inc. Contract to operate a standard pretrial release program in St. Lucie County — Consider staff recommendation to allow the contractor to operate a standard pretrial release program in addition to the G.P.S. pretrial program. 10. GROWTH MANAGEMENT Status Report and Request for Direction Regarding Waterstone Subdivision Compliance with Subdivision Approval Extension Conditions — Consider the attached memorandum, and any additional information presented to the Board during the meeting, and public comment. Staff is requesting discussion of the item and direction from the Board on compliance and further action. M CONSENT AGENDA WARRANTS LIST Approval of Warrant List No. 23 2. COUNTY ATTORNEY A. Resolution No. 06-093 extending the State of Emergency for Hurricane Wilma — Consider staff recommendation to approve Resolution No. 06-093 and authorize the Chairman to sign the Resolution. B. Request Permission to Advertise — Public Hearing — Petition to abandon a portion of a 60-foot platted right-of-way known as Flotilla Terrace along with two 30-foot alleys — Consider staff recommendation to authorize staff to advertise a Public Hearing to be held on April 4, 2006 at 6:00 p.m. or as soon thereafter as possible. C. Resolution No. 06-094 Amending Resolution No. 05-347 - $43,000,000.00 Improvement Revenue Bonds — Consider staff recommendation to adopt Resolution No. 06-094 and authorize the Chairman to sign the Resolution. D. Revocable License Agreement — Metcalf & Eddy — Orange Avenue — Four (4) Monitoring Wells — Consider staff recommendation to approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and instruct Metcalf & Eddy to record the Revocable License Agreement in the Public Records of St. Lucie County, Florida. E. Confiscated Horses — Permission to Advertise for Sale at Auction to Pre -qualified Bidders — Consider staff to grant permission to sell the two horses at auction to pre -qualified bidders on April 15, 2006. F. Permission to reprint Arts View Magazine — Consider staff recommendation to grant permission to reprint Arts View Magazine. 3. PARKS AND RECREATION A. 2006 Fireworks — Consider staff recommendation to approve allocation of $10,000.00 to the City of Fort Pierce for its 4th of July fireworks show and acknowledge staff's intent to increase FY 06-07 fireworks budget request by $10,000.00 to be used as venture capital for a signature event. B. Purchase of Pressure Washer (EQ06-247) and Budget Amendment BA06-123 — Consider staff recommendation to approve Budget Amendment BA06-123 to purchase a new pressure washer (EQ06-247) at a cost of $1,059.00. C. Reallocation of Funds for the Open Space Splash Park — Consider staff recommendation to approve to reprogram the $250K earmarked for the construction of the Lakewood Park Community Center toward a splash park at the new Open Space pool. D. Reallocation of funds to repair underground sewer and electrical lines at the Savannas Campgrounds — Consider staff recommendation to approve to transfer $8,400.00 from the completed "entrance road asphalt" project (CIP06-032) to the above mentioned accounts, in order to proceed with the underground sewer and electrical repairs at the Savannas campgrounds. E. Reallocation of funds for the Port St. Lucie — Ravenswood Splash Park — Consider staff recommendation to approve to reallocate the $102,038.00 listed above to the Port St. Lucie — Ravenswood pool splash park project. F. Donation of surplus Civic Center equipment to the Fort Pierce Sunrise Theater — Consider staff recommendation to approve to donate the Civic Center piano to the Sunrise Theater. n E5 Consent Agenda March 14, 2006 Page Two PARKS AND RECREATION CONTINUED G. Approval of State Inmate Work Program Contract Renewal — Consider staff r � approve renewal of the State Inmate Work Program in the amount of $52,330 OOeto paynfor the labor costs that covers the (5) inmates and (1) correctional work squad officer, approve contract amendment between the State & the County as approved by the County Attorney, and authorize the Chairman to sign the contract. 4. COMMUNITY SERVICES A. FY2005/2006 Community Services Block Grant Modification of Agreement with Florida Department of Community Affairs — Consider staff recommendation to approve the proposed Modification Agreement with the Florida Department of Community Affairs for the FY2005-2006 Community Services Block Grant, and authorize the Chairman to sign all documents necessary for acceptance of the modification. B. Staff requests permission to explore forming a HOME Consortium with St. Lucie County, Martin County and Indian River County for the purpose of receiving and administering funds through the HOME program — Consider staff recommendation to approve to develop the application to US Department of Housing and Urban Development to form a HOME Consortium, and authorize the Chairman to sign all necessary documents if approved for funding. C. Approval to amend Resolution No. 95-065 to allow alternates to serve on the Citizens Advisory Task Force (CATF) — Consider staff recommendation to amend Resolution No. 95-065 to allow for alternates to serve on the Citizens Advisory Task Force. 5. UTILITIES Change Order No. 2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract — Consider staff recommendation to approve Change Order No. 2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract. 6. PURCHASING A. Fixed Asset Inventory -Property Record Removal for Various Departments -Consider staff recommendation to authorize staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. B. Fixed Asset Inventory -Property Record Removal - Consider staff recommendation that the Board authorize Staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. C. Reject All Bids — Bid No. 05-106 — Purchase & Installation of Security System -Administration Complex - Consider staff recommendation to rejecting all bids submitted for Bid No. 05-106 — Purchase & Installation of Security System -Administration Complex. Also, request permission to revise specifications and re -bid. D. Award of RFP No. 06-016 — Underwriting Services. Consider staff recommendations to approve awarding RFP No. 06-016 — Underwriting Services to the following shortlisted firms: 1. Bear, Stearns & Co., Inc., 2. Citigroup, 3. RBC Capital Markets, 4. Raymond James and permission for the Chairman to sign the contracts as prepared by the County Attorney. M Consent Agenda March 14, 2006 Page Three PURCHASING CONTINUED E. Permission to Advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department - Consider staff recommendations that the Board grant permission to advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department. F. Permission to Advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex - Consider staff recommendations that the Board grant permission to advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex. G. Permission to Advertise a Request for Qualifications (RFQ) for Contractor Pre -Qualification for the new Aircraft Rescue and Firefighting Building (ARFF) Construction Project - Consider staff requests that the Board grant permission to advertise an RFQ for Contractor Pre -Qualification for the new Aircraft Rescue and Firefighting Building (ARFF) Building Construction Project. H. Fixed Asset Inventory - Property Record Removal and permission to advertise Invitation for Bid (IFB) to sell a Unit Space Finder File Cabinet - Consider staff recommendation that the Board authorize staff to remove the attached record from the fixed asset inventory and authorize permission to advertise for bids. 7. PUBLIC WORKS A. Code Compliance Division — Building Tech and Zoning Tech Trainee Positions — Consider staff recommendation to approve the Trainee Positions. B. Port of Fort Pierce Entrance Road (North 2nd Street) Work Authorization No. 4 with Taylor Engineering - Consider staff recommendation to approve Work Authorization No. 4 with Taylor Engineering, Inc. in the amount of $185,536.00 for Engineering services related to North 2nd Street Improvements, and authorize the Chairman to sign. C. Indian River Estates MSBU - (Potable Water — SLCU) — Consider staff recommendation to Work Authorization No.11 to the Agreement for Continuing Geotechnical Services with Ardaman and Associates, Inc. in the amount of $16,314 for Soil Exploration. D. Approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction Company for the Indian River Drive — South Project — Consider staff recommendation to approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction Company for the Indian River Drive — South Project. 8. GRANTS A. Authorize a request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge — Consider staff recommendation to authorize the request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge. B. Authorization to submit a grant application to the South Florida Water Management District Water Savings Incentive Program for funds not to exceed $50,000 to retrofit older high volume water consumption fixtures with low flow showerheads, bath and kitchen faucets, and commodes in 294 Fort Pierce Housing Authority low-income residential homes, and acceptance of the grant if awarded. n Consent Agenda March 14, 2006 Page Four 9. SHERIFF'S DEPARTMENT ubmit an A. Request for authorization to electronicsapplication for the State Criminal Alien Grant 2006 — Consider staff recommendation to approve the electronic submission of the 2006 State Criminal Alien Grant application, and authorize the County Administrator to sign the application. B. Permission to apply for, and accept a 2006 Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance — Consider staff recommendation to authorize the submission of the grant application and accept the award on behalf of the St. Lucie County Sheriff's Office and the Fort Pierce Police Department and, authorize the County Administrator to sign the electronic grant application. 10. MANAGEMENT AND BUDGET A. Approval of Budget Resolution No. 06-095 recognizing revenue from the Federal Emergency Management Agency and the State for hurricane related expenses — Consider staff recommendation to approve Resolution No. 06-095 recognizing revenue from FEMA and the State for hurricane related expenses. B. Request to approve Budget Resolution No. 06-083 to recognize funding in the form of rental proceeds from FEMA — Consider staff recommendation to approve Budget Resolution No. 06- 083 in the amount of $654,500.00 to recognize rent proceeds from FEMA and establish a budget for the use of those proceeds on improvements to the St. Lucie County Airport and Fairgrounds. 11. VETERANS SERVICES Relocation of Veterans Services office from South County Courthouse Annex in SLW to South County Administration Annex at Walton Road — Consider staff recommendation to approve the re -location of the St. Lucie County Veterans Services office from the SLW South County Courthouse Annex to the Walton Road South County Administration Annex. 12. COURT ADMINISTRATION A. Approval to purchase two (2) Ford FreeStar Minivans to be used by Court Administration Technology staff and for other court purposes as specified by the Chief Judge — Consider staff recommendation to approved the purchase of two (2) Ford FreeStar Minivans. Staff also recommends approval of equipment request EQ06-249. B. Purchase of fifteen (15) Cisco 3750 Catalyst Network Switches — Consider staff recommendation to approve the purchase of fifteen (15) Cisco 3750 Catalyst Network Switches and approve equipment request EQ06-250. C. Software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19th Judicial Circuit — Consider staff recommendation to approve the purchase of software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19th Judicial Circuit. The total cost will be $18,100.00. The approved equipment request number is: EQ06-251. 13. GROWTH MANAGEMENT Consider Draft Resolution No. 06-007 approving the request of Robert Wood for a Major Site Plan to allow the construction of an 88,675 square foot self storage mini warehouse facility to be known as Orange Avenue Storage. (File No.: MJSP-05-001) — Consider staff recommendation to approve Draft Resolution No. 06-007, subject to the conditions contained therein. ANNOUNCEMENTS MARCH 14, 2006 1. The Hattitude Luncheon will be held on Saturday, March 25, 2006 at the Indian River Community College Koblegard Student Union located at 3209 Virginia Avenue, Fort Pierce at 1:00 p.m. Tickets for this event are $25.00 and can be purchased at the St. Lucie County Cultural Affairs Office. For More information please call 772-462-1767. 2. The Wing 'N Wheels Air, Military, and Vehicle Show Weekend will be on March 25th & 26th, 10:00 a.m. to 5:00 p.m. at the St. Lucie County International Airport located on St. Lucie Blvd. in Fort Pierce. 3. St. Lucie County and the Fort Pierce Jazz & Blues Society will hold a Waterside Festival on Saturday, April 1, 2006 on 2"d Street Downtown Fort Pierce from 11:00 a.m. to 10:00 p.m. for more information please call 460-5299. 4. The Board of County Commissioners, the School Board of St. Lucie County and the City of Fort Pierce will hold a Joint Meeting on Monday, April 10, 2006 at the City of Fort Pierce Commission Chambers first floor, 100 N. US Hwy. 1, Fort Pierce from 9:00 a.m. to Noon. 5. The St. Lucie County Master Gardeners are holding their "Spring Into Gardening Festival" on Saturday, April 22, 2006 from 8:00 a.m. to 2:00 p.m. at the St. Lucie County Extension Office on Picos Road. For more information contact the Extension Office at 462-1660. 6. The 15th Annual United Veterans Golf Tournament will be on Saturday, April 22, 2006 at Fairwinds Golf Course at 8:30 a.m. (Shotgun Start). 7. The Oxbow Eco-Center announces their Annual Earth Day Celebration on Saturday, April 22, 2006 from 10:00 a.m. to 3:00 p.m. 8. The 15th Annual Health & Safety Fair for employees of St. Lucie County, the City of Fort Pierce and the Fort Pierce Utilities Authority and their families will be held on Thursday, April 27, 2006 from 8:00 a.m. to 1:00 p.m. at the Fort Pierce Community Center. 9. Zorafest Street Festival will be on Saturday, April 29, 2006 at Lincoln Park Academy, 1806 Avenue I, Fort Pierce. For more information please call 772-462-1767. 10. The Board of County Commissioners will hold a Workshop with the Research & Education Authority on Monday, May 1, 2006 from 2:00 p.m. to 5:00 p.m. in the County Commission Chambers. 11. St. Lucie County Parks and Recreation will host "Pitch, Hit & Run," the Official Skills Competition of Major League Baseball, on May 6, 2006 at 9:00 a.m. at the Lawnwood Complex, Softball Field No. 1 in Fort Pierce. This free event will allow children ages 7 to 15 to advance through the four levels of competition to the National Finals at the 2006 Major League Baseball All -Star -Game. 12. The Special Olympics, St. Lucie County Golf Tournament will be on Saturday, June 10, 2006 at Club Med at 8:30 a.m. (Shotgun Start). 13. The Board of County Commissioners, St. Lucie County, Florida is currently seeking applications from persons desiring to be nominated for appointment by the County Commissioners to serve on the St. Lucie County Historic Preservation Committee. Interested persons can obtain an application from the County Administration Office, 2300 Virginia Avenue, Fort Pierce, FL 34982. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. 2 St. Lucie County Mosquito Control District www.co.st-lucie.fl.us Joseph E. Smith, Chairman District No. 1 Paula A. Lewis, Vice Chairman District No. 3 Doug Coward District No. 2 Frannie Hutchinson District No. 4 Chris Craft District No. 5 AGENDA March 14, 2006 MINUTES Approve the minutes from the meeting held on February 28, 2006. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 22 and 23. 2. COUNTY ATTORNEY Impoundment Restoration - Tenth Amendment to May 25, 2004 Agreement with Native Technologies, Inc. (C04-05-395) — Consider staff recommendation to approved the proposed Tenth Amendment to the May 25, 2004 Agreement with Native Technologies, Inc. (C04-05-395), and authorize the Chairman to sign the Tenth Amendment. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the eedings, individuals testifying during a hearing will n sworn in. Any proceedings is made. Upon the request of any party to the proc party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability 177 orITDD (772) 462-1428 at least forty-eight (48) hours)d contact prior to thehmeetingucie County Community Services Manager at (772) 46 M St. Lucie County Erosion District www.co.st-lucie.fl.us Frannie Hutchinson, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph Smith District No. 1 Paula A. Lewis District No. 3 Chris Craft District No. 5 AGENDA March 14, 2006 1. MINUTES Approve the minutes from the meeting held on February 28, 2006. 2. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 22 and 23. 2. PUBLIC WORKS A. Permission to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne — Consider staff recommendation to approve to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne. B. Artificial Reef Grant Program: Approval to submit an artificial reef construction grant application to the Florida Fish and Wildlife Conservation Commission (FWC) — Consider staff recommendation to approve the submittal of an artificial reef grant application for construction to the Florida Fish and Wildlife Conservation Commission. C. Agreement to accept donation of barge for the St. Lucie County Artificial Reef Program — Consider staff recommendation to approve the contract, as prepared by the County Attorney, for the County to accept the donation of the barge from Sterling Equipment, Inc., approve Work Authorization No. 3 with Lee Harris, P.E., PhD, in the amount of 5,160.00, to conduct a pre- and post -deployment dive of the barge, and execution of said contracts by the Chairman. D. Artificial Reef Grant Program: Enter into contracts with McCulley Marine Services, Inc. and Lee Harris, P.E., PhD to deploy 3 barges of concrete materials (1,500 tons) to the County's Near shore artificial reef site as identified in the FWC grant — Consider staff recommendation to approve Work Authorization No. 2 (C05-06-330) with McCulley Marine Services in the amount $51,000, approval Work Authorization No. 2 (C05-11-619) with Lee Harris, P.E., PhD in the amount of $16,320, and execution of said contracts by the Chairman. E. Artificial Reef Deployment Contract: Approval of Amendment No. 2 to Work Authorization No. 1 (C05-06-030) with McCulley Marine Services, extending the contract time an additional 180 days — Consider staff recommendation to approve Amendment No. 2 to Work Authorization No. 1 with McCulley Marine Services and authorize the Chairman to sign the amended agreement. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. M E5 PRAYER OFFERED March 14, 2006 BOCC MEETING Dear Father, Teach us to love and serve others - in Your Name we pray. Amen In BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: March 7, 2006 Convened: 6:00 P.M. Tape: I Adjourned: 6:45 p.m. Commissioners Present: Chairman, Doug Coward, Frannie Hutchinson, Paula A. Lewis, Chris Craft, Joseph Smith absent on County business Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Heather Young, Asst. County Attorney, Ed Parker, Purchasing Director, Roger Shinn, Central Services Director, Don West, Public Works Director, Millie Delgado -Feliciano, Deputy Clerk MINUTES It was moved by Com. Craft, seconded by Com. Hutchinson, to approve the minutes of the meeting held February 28, 2006, and; upon roll call, motion carried unanimously. 2. PROCLAMATIONS/PRESENTATIONS A. Tile County Administrator read upcoming events. 3. GENERAL PUBLIC COMMENTS Mr. I lerhert Wells, arca resident, addressed the Board regarding the I'acl it contractor 661- the protect known as Crecicside starling his equipment at 4 a.m. or 5 a.m. in the morning. Mr. Wells was directed to speak with our Growth Management Department so they can investigate the complaint and see if they exceed the noise ordinance and the starting times of the operation for construction activities. The Asst. County Attorney stated if the contractor is working before 7:00 a .in they are in violation of the code ordinance. Com. Coward asked minimum standards for hours of operation be initiated for contractors. Mr. John Arena, area resident, addressed the Board regarding manatee protection, the responsibility of Customs to guard our ports and shores. Mr. Peterson requested assistance from the Board regarding a piece of property purchased by a Remote Control association member for the purpose of the association members utilizing the area for family recreation remote control car track. He was Informed tlley Would need tO build a structure on the property and provide bathrooms bulore they could ulilirc the properly for this purpose. Com. Coward asked Mr. Peterson to schedule an appointment meet with him and see if he could assist the Association. Mr. Timothy Jelus, Waterstone project, presented an update on the direction given by the Board at a previous meeting. Mr. Jelus stated he anticipated more time would be needed for him to complete the project since he was going over and above what was required. Mr. Jelus asked the Board directed staff from the building department to review the application from KB Homes. Com. Craft stated he would be inclined to extend the time until next Tuesday, March 14, 2006 after which he would request a stop work order on the project. `"0 Mr. Jelus asked the Board for acknowledgement that they have gone over and beyond their scope of what they had to do with the Stewarts property. He does not wish to be penalized. He requested the Board give him latitude to complete the work they have started. Com. Coward requested staffs position on the building permit. The Growth Management Director stated they cannot issue a permit on a plat that has not been recorded. They have signed off on the plat but will not record it until all the issues have been resolved. Ms. Susie Caron, area resident requested the developer be given until Tuesday to complete the project. 4. CONSENT AGENDA (1-773) It was moved by Com. Lewis, seconded by Com. Hutchinson, to approve the Consent Agenda to include the additions, and; upon roll call motion carried unanimously. I. WARRANT LIST 1. The Board approved Warrant List No. 22. 2. COUNTY ATTORNEY Resolution No. 06-090 extending the state of emergency for Hurricane Wilma- The Board approved Resolution No. 06-090. 3. AIRPORT Authorization to spend $7,400 out of Airport Operating Budget for equipment and materials Ior Wings and Wheels Air Military and Vchicle Show- The Board authorized the expenditure front the Airport Department Operating Budget for equipment and materials in an illl101111t not to exceed $7,400 . 4. PUBLIC WORKS A. First Amendment to Work Authorization No. 20 (CO3-05-395) with Hazen and Sawyer for Garrison Lane Drainage Improvements- The Board approved the first amendment to Work Authorization No. 20 with Hazen & Sawyer for a time extension through August 31, 2006 and authorized the Chairman to sign. B. Work Authorization No. 6 to the contract with LBFH - The Board approved Work Authorization No. 6 to the contract with LBFH for professional surveying and mapping services with LBFH for Paradise Park addition in the amount of $2,850.00 and authorized the Chairman to sign. 5. GRANTS - Grant application to Florida Office of Greenways and Trails- The Board approved submitting a grant application to the Florida Office of Greenways and Trails for an amount not to exceed $200,000 in funding for the Lakewood Regional Park Trail and to accept the grant if approved for funding. 6. PURCHASING A. Approval of the Second Amendment to Contract C05-02-085 with Guidance Group for signage at Pepper Park- The Board approved the K n FM second amendment to the contract and authorized the Chairman to sign the 1111CI1di11Cllt as prepared by the County Attorney. 13. ('hangr Order No. 4 to Contract ('04-05-253 with 1-1 &, .I COntractilig for Ancient Oaks Park - The Board approved Change; Order No. 4 to Contract 04-05-253 to increase the contract sunl in the amount of $11,450.00 and increased contract tune by 30 days with a date ol� substantial completion of April 27, 2006 and authorized the Chairman to sign the Amendment as prepared by the County Attorney. C. Bid waiver for the rental of two dump trucks and one excavator for the Airport West Commerce Park Project- The Board approved the bid waiver award of the quotation for the rental of two dump trucks one excavator to Untied Rentals for an amount not to exceed $100,000 and authorized the Chairman to sign the contract as prepared by the County Attorney. D. Bid No. 04-037 Publication of Delinquent Tax Notices- The Board approved the third year and final extension of Bid No. 04-037 Publication of Delinquent Tax Notices to the Port St. Lucie News. E. Bid Waiver and emergency declaration of replacement of carpet and IIOOr tileS 101- tllC building occupied by Environmental Lands and Solid Waste- The Board approved the Bid Waiver and emergency declaration and awarded the quotation to Coastal Floors in the amount of $26,500 and authorized the Chairman to sign the contract as prepared by the County Attorney. F. Approval of Change Order No. 1 to P2512206 with Robert Baum Construction. (Repair of County Pavilions) The Board approved Change Order No. 1 to purchase order P2512206 which increases the PO amount by $27,343.00 for a total of $237,671.00 and authorized for the Chairman to sign. G. Pennission to advertise an IFB for the Repair of the Tripping Floor Building for the Solid Waste Department - The Board approved acvertising an 11713 for the repair of the tipping Moor building. 171. Permission to advertise for an IFB for Leachate Pond COD/BOD/TS Reduction Unit for the Solid Waste Department- The Board approved advertising for a IFB . I. Permission to advertise an RFP for proposals- The Board approved advertising a request for proposals for the leasing for a cell phone tower site at the Airport. 7. CENTRAL SERVICES - The Board approved the Lease Agreement between melody Place, LLC and St. Lucie County to provide public parking- The Board approved the lease agreement between Melody Place, LLC and St. Lucie County for public parking adjacent to the New Ft. Pierce Hotel Building and authorized the Chair to sign this lease agreement as prepared by the County Attorney. ADDITIONS CA-1 CENTRAL SERVICES- The Board approved proceeding with the following for the Rock Road Jail Expansion project by Centex Rooney/Schenkel Shultz, Contract No. C04-04-323- The Board approved: 3 n 1. Change Order No. 5 to Contract No. C04-04-323 with Centex Rooney/Schenkel Shultz to increase the contract sum $129,922.09 for a new contract sum of $19,168,562.09 and authorized the Chair to sign the Change Order as prepared by the County Attorney. 2. Final Payment in the amount of $141,971.34 and release of retainage in the amount of $712,766.19-8 to Centex Rooney/Schenkel Shultz for the Rock Road Jail Expansion project. CA-2 INFORMATION TECHNOLOGY The Board approved the Gerelcom proposal (# DC 761) to connect the building at 210 Depot Dr., to the St. L.uCle County Courthouse. The Board approved Budget Amendment No. BAOO-133 and authorized the County Administrator signing the (ierelcont proposal No. CD761 for `G4,147.87. CA3- ADMINISTRATION Housing Finance Authority Appointment- The Board ratified Commissioner Smith's appointment of Ms. Kim Williams to the Housing Finance Authority. REGULAR AGENDA 5.A COUNTY ATTORNEY (1-793) Ordinance No. 06-009 Amending Section 1-20-17 Division of 1 of Article 11 Chapter 1- 20 of the Code of Ordinances of St. Lucie County, Florida by prohibiting parking on Barrel Avenue to the dead end in St. Lucie County, Florida. It was moved by Com. Hutchinson, seconded by Com. Craft, to approve Ordinance No. 06-009, and; upon roll call, motion carried unanimously. 53 GROWTH MANGEMENT (1-837) Consider Draft Resolution No. 06-045 granting a Major Adjustment to the approved Planned Non -Residential Development known as St. Lucie Business Park located on property on the south side of Business Park drive, approximately 500 feet west of South U.S. Highway No. 1. Mr. Mike Lightbourn, petitioner addressed the Board's questions. Ms. Janis addressed the Board and stated she resides near lot 4. She asked how the business would affect her home. Mr. Richard Ralph, area resident expressed his concern with the noise the business may CT and questioned the hours of operation. Mr. .lay Meltzer, Coastal ldoors business owner, addressed the Board and stated the business would he a clean business with very limited noise and stated he did not rcmciuber a concrete knee/wall being present but would pass by the area to make sure. It was moved by Com. Craft, seconded by Com. Lewis, to approve Draft Resolution No. 06-045 as amended to include the hours of operation Monday through Saturday from 8:00 a.m.-5 p.m., and; the owner of the property is required to repair the fence/landscaping according to St. Lucie County Codes; upon roll call, motion carried unanimously. RA-1. ADMINISTRATION (1-1429) Resolution No. 06-092- supporting the proposed "Permanent Protection for the Florida Act of 2006" and providing an effective date. 2 M It was moved by Com. Hutchinson, seconded by Com. Lewis, to approve Resolution No. 06-092, and; upon roll call, motion carried unanimously. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of Court 5 CM ►M AGENDA REQUEST ITEM NO. o? DATE: March 14, 2006 REGULAR [X] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Resolution No. 06-091 - "Congratulating Mount Moriah Primitive Baptist Church on its 95`h Anniversary" in St. Lucie County, Florida. BACKGROUND: Ms. Delores Johnson has requested that this Board congratulate the Mount Moriah Primitive Baptist Church on its 951h Anniversary in St. Lucie County, Florida. The attached Resolution No. 06-091 has been drafted for that purpose. FUNDS AVAIL.: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution No. 06-091 as drafted. COMMISSION ACTION: DQ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Administrator Review and Approvals County Attorney: Management & Budget Originating Dept. other: Finance: (Check for Copy only, if applicable) _ Purchasing other: Eff. 5/96 04M M S RESOLUTION NO. 06-091 A RESOLUTION "CONGRATULATING MOUNT MORIAH PRIMITIVE BAPTIST CHURCH ON ITS 95 th ANNIVERSARY" IN ST. LUCIE COUNTY, FLORIDA WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. In 1911, the Mount Moriah Primitive Baptist Church was organized by Brother Tc !r Frances K. Sweet, Sister They were among the foun-Ln, old school room for whic 2. The pastors w, Elder G. S. Crawford (1 1928), Elder N. Smith 1934) , Elder T. R. G r i f f. (Z-.-----J 9 - 1943), Elder A. Martir--' L:=l 4 - 1960), Elder E. S. Br - -s ----- -- -- .. .... (1971 - 1973, Elder J. Lawrence (1986 - 1996), L. A. Wilson (1999 - pre 3 The f irst perm a =e that tiime other renova id 1942. In 1950, the pres- )2 Mount Moriah was chosen as one ie City of Fort Pierce and is recognized by the State of Florida as a �t M R State Landmark. 4. In 1935, the church's first parsonage was built and paid off in 1943; and in 1999 the present parsonage was purchased and the mortgage was paid in full in January, 2006. 5. For 86 years services were held bi-monthly until 1997 when the church began having weekly worship services. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida that this Board does hereby congratulate the Mount Moriah Primitive Baptist Church on its 95th Anniversary. PASSED AND DULY ADOPTED this 14th day of March, 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): CENTRAL SERVICES N1111100 ITEM NO. 6 DATE: March 14, 2006 REGULAR[x] PUBLIC HEARING [ ] CONSENT[ ] PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBJECT: APPROVE DEMOLITION AND REMOVAL OF PORT ST. LUCIE YACHT CLUB APPROVAL TO USE LOWEST QUOTE / JOHN O'CONNELL DEMOLITION FINDINGS TO BE PRESENTED BY: PAUL U. DRITENBAS, PRINCIPAL & V.P. EDLUND, DRITENBAS, BINKLEY ARCHITECTS AND ASSOCIATES, P.A. BACKGROUND: SEE ATTACHED MEMORANDUM FUNDS AVAIL: FUNDING WILL BE MADE AVAILABLE THROUGH INSURANCE PROCEEDS PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board of County Commissioners approve the lowest quote, John O'Connell Demolition for the demolition and removal of the PSL Yacht Club at a cost of $17,475.00, and authorize the Chair to sign the contract as prepared by the County Attorney. MISSION ACTION: CONCURR E: (jQ APPROVED [ ] DENIED [ ] OTHER: approved 5-0 bou—iknderson County Administrator Coordination/Signatures County Attorney: : Mgt. & Budget: Purchasing Mgr.: Originating DerlLsc i► iA n -- Other: Other: Risk Management Finance: (Check for Copy only, if Applicable) Eff. 1/97 H:\AGENDA\AGENDA-105 PSL YACHT CLUB.DOC M .. ` ,.se - ',COUNTY s r 'Nto, --m MEMORANDUM DEPARTMENT OF CENTRAL SERVICES TO: BOARD OF COUNTY COMMISSIONERS FROM: Don McLain, Assistant Director DATE: March 7, 2006 SUBJECT: APPROVE DEMOLITION AND REMOVAL OF PORT ST. LUCIE YACHT CLUB APPROVAL TO USE LOWEST QUOTE / JOHN O'CONNELL DEMOLITION FINDINGS TO BE PRESENTED BY: PAUL U.DRITENBAS, PRINCIPAL & V.P. EDLUND, DRITENBAS, BINKLEY ARCHITECTS AND ASSOCIATES, P.A. BACKGROUND: St. Lucie County is owner of a building (PSL Yacht Club) located at River Park Marina, and in December/2005 a fire caused substantial damage to this building. The primary carrier of insurance is the Yacht Club and St. Lucie County is secondary. The insured value of the building is $250,000.00. Their insurance company hired a construction adjuster who valued the repair cost at $424,724.00 and the consultant's report estimates a greater than 51 % loss and has recommended removal of the building. Through the services of Edlund, Dritenbas, Binkley Architects, a Structural Engineer associated with Jenkins & Charland provided a complete assessment of the structure. This assessment included code compliance, structural integrity and cost. A determination was made that the structure should come down. John O'Connell Demolition is the lowest quote at $17,475.00 (all (3) RFQ's attached for review) for the demolition and removal of the PSL Yacht Club. Funding will be made available through insurance proceeds and staff is seeking the Board's approval to move forward with this request. (Please see attachments) RECOMMENDATION: Staff recommends the Board of County Commissioners approve the lowest quote, John O'Connell Demolition for the demolition and removal of the PSL Yacht Club at a cost of $17,475.00, and authorize the Chair to sign the contract as prepared by the County Attorney. '20a Janeine O'Connell 1VV0 i;47r, JLI, t,entral services 772-461-9899 No. �3 1 St. Lucie County 2300 Virginia Ave. Ft. Pierce, FL 34982-6852 REQUEST FOR QUOTATION DUE DATE: _January 20, 2006 a 4;00 PM BIDDER INFORMATION COUNTY CONTACT INFORMATION Company Name: John O'Connell Contact Person: Don McLam Address: U ! , De VDIV. Central Services Address: V Phone No. 772 4a2 -1514 Ci /StatWZi : 6 csimile No. 772462 -14" Contact Person: John O'Connell Ship To: N/A Phone No. Ship Via: N/A Facsimile 72- 1-9899 To visit the site, please contact Don MCLam (772) SI nature: Title: X a-,"e, _ 462 -1514 - to schedule an appointment. Date of Quote: >---I. o — a 1, THIS IS NOT AN ORDER Please quote on the following items. Bid price shall be stated In units requested and shall remain flntt for sixty. (60) calendar days, The County Is exempt from Federal Exclse W59-e000835 and Sales Tax 066-02-017737.53C OTY. DESCRIPTION UNJT PRICE . EXTENDED PRICE 1 Demolish and remove PSLYacht Club $_ ll $ 500 SE Prima Vista Blvd �J,� e2S" -e— S G 10 Demolish and remove Shuffleboard Ct. g / (kG'f�7'�oul �1C%'Gr7`t GJ�'e RETURN THIS REQUEST AND ALL PAGES SYTHE DUE DATE AND TIME ABOVE BY FACSIMILE, MAIL, OR DELIVER TO'CONTACT PERSON AND ADDRESSIFACSIMILE NUMBER ABOVE. ANY ORDERS RESULTING FROM THIS REQUEST FOR OU07ATION WILL BE SUBJECT TO THE TERMS AND CONDITIONS CONTAINED IN THE CONTRACT OR PURCHASE ORDER. INSURANCE REQUIREMENTS: Commercial Liability 51,000,0Doper occurrence, $2,000,000 per job 1399re$ate: Automobile Liability$1,000,000; Worker's CompenwIllon $500,000 SPECIFICATIONS i ne uontractor snap provide the tollowinp services to the County; Demolition of a single story building known as the PSL Yacht Club located at 500 SE Prima Vista Blvd. Once demolition is complete, remove all debris. Contractor will be responsible for all permits, demo, removal of debri, damp teen and utilities to be disconnected. Same torthe ten shuffleboard courts. 1 Jar,20 06 11:20a Janeine O'Connell 1f2-461-9699 p.:i n n JOHN O'CONNELL 19HN O'CBNNELL BEM9LMIN 1lCENSE NOMBE122289 January 19, 2006 St. Lucie County 2300 Virginia Ave Fort Pierce, F134982 Attn: Don Mclam Re: Demolition and removal of PSL Yacht Club Located at SE 500 Prima Vista Blvd, Port St. Lucie Dear Mr. Mclam, A breakdown of services to be rendered shall consist of the following: 1. Demolish and remove PSL Yacht club $12,650.00 2. Demolish and remove Shuffleboard Ct 3,400.00 3. Survey building for asbestos 600.00 4. Pump out 3- 1,000 gallon septic tanks 825.00 Total: $17,475.00 There may be an additional cost for asbestos abatement, dependant upon the results of the asbestos survey. If you have any question please call me at your convenience. Sincerely, ohn O'Connell 11005 West Midway Road --- Fort Pierce, Fl 34945 — 772-461-4483 Fax 772-461-9899 ■e® al/16/2006 02:35 m �■ Jan.13. 2006 ■ SLC Central Services St. Lucie County 2300 Virginia, Ave. Ft. Pleroe, FL 34882.68S2 REQUEST FOR QUOTATION DUE DATE: January 20, 2006 0 4:00 PM `"C. 9903 PAGE 01 P. 1 BIDDER INFORMATION COUNTY CONTACT INFORMATION Company Name: LEB Contact Person: Don McLam Address: Dept/Div, Central Services Address: Phone No, 772 462 -1514 CI /3tete/Zi : Facsimile No. 72 462.1444 Contact Person: Lee Beckford Ship To: N/A Phone No, Ship Via: N/A Facslmile No. 772-229-3036 To visit the site, please contact Don McLain (772) 1462 - 15�6 to schedule an appointment. ;$i nature; Title: Date of Quote: THIS IS NOT AN ORDER Please quote on the following items. Bid price shall be stated In units requested and shall remain firm for sixty (60) calendar days. The Cou ty le exam t from Federal Exci ®#59- 8000835 and Sales Tax #66-02-017737-53G . CITY. DESCRIPTION UNIT PRICE EXTENDED RICE 1 Demolish and remove PSL Yacht Club $ 73,400.00 $ 23,400.00 5.00 SE Prima Vista Blvd 10 Demolish and remove Shuffleboard Ct. RETURN THIS REQUEST AND ALL PAGES BY THE DUE DATE AND TIMS ABOVE BY FACSIMILE, MAIL, OR DELIVER TO CONTACT PERSON AND ADDRESSIFACSIMILE NUMBER ABOVE, ANY ORDERS RESULTING FROM THIS REQUEST FOR QUOTATION WILL BE SUBJECT TO THE TERMS AND CONDITIONS CONTAINED IN THE CONTRACT OR PURCHASE ORDER. INSURANCE REQUIREMENTS, Commercial Liablllty $1,000,000 per occurrence, $2,000,000 per jot aggregate; Automobile 1.1ability $1,000,000; Workers compensation $500,000 SPECIFICATION$ no contractor mall provide me following servioes to the County: Demolition of a single story building known as the PSI. Yacht Club located at 500 $a Prima Vista Blvd. Once demolition Is Complete, remove all debrls. Contractor will be responsible for all permits, demo, removal of debri, dump fees and utilities to be disoonnactsd. Some for the ten shuffleboard courts. 1 n M St. Lucie County 2300 Virginia Ave. �j Ft. Pierce, FL 34982-5652 REQUEST FOR QUOTATION DUE DATE: January 20, 2006 4:00 PM ' BIDDER INFORMATION COUNTY CONTACT INFORMATION Company Name: CPC Contact Person: Don McLam Address: Dept/Div. Central Services Address: Phone No. 772 462 - 1514 /State/Zi Facsimile No. 772 462 -1444 City Contact Person: David Sever Ship N/A Phone No. ShipVia: N/A To visit the site, please contact Facsimile. No. 305-325-8016 Don McLam (772) Signature: 462 - 1514 to schedule an appointment. Title: Date of Quote: THIS IS NOT AN,ORDER Please quote on the following items. Bid price shall be stated in units requested and shall remain firm for sixty (60) calendar days. The Cou ty is exempt from Federal Excise #59- 6000835 and Sales Tax #66-02-017737-53C . QTY. DESCRIPTION UNIT PRICE EXTENDED PRICE 1 Demolish and remove PSL Yacht Club 500 SE Prima Vista Blvd 10 Demolish and remove Shuffleboard Ct: RETURN THIS REQUEST AND ALL.PAGES BY THE DUE DATE AND TIME ABOVE BY FACSIMILE, MAIL, OR DELIVER TO CONTACT PERSON AND ADDRESS/FACSIMILE NUMBER ABOVE. ANY ORDERS RESULTING FROM THIS REQUEST FOR QUOTATION WILL BE SUBJECT TO THE TERMS AND CONDITIONS CONTAINED IN THE CONTRACT OR PURCHASE ORDER. INSURANCE REQUIREMENTS: Commercial Liability $1,000,000 per occurrence, $2,000,000 perjob aggregate; Automobile Liability $1,000,000; Worker's Compensation $500,000 SPECIFICATIONS The Contractor shall provide the following services to the County: Demolition of a single story building known as the PSL Yacht Club located at 500 SE Prima Vista Blvd. Once demolition is complete, remove all debris. Contractor will be responsible for all permits, demo, removal of debri, dump fees and utilities to be disconnected. Same for the ten shuffleboard courts. 1 In BOARD OF COUNTY COMMISSIONERS February 8, 2006 Commodore Bob Gordon 405 SE Gosparilla Avenue Port St. Lucie, FL 34983 RET Fire at Port St, Lucie Yacht Club Dear Commodore Gordon: COUNTY ADMINISTRATOR DOUGLAS M. ANDERSON As you are aware, on December 20, 2005, there was a fire at the building leased by your organization pursuant to the First Amendment to the December 29, 1988 Agreement. On January 10, 2006, the County received on estimate to repair the building in the amount of $424,723,00. This estimate did not include the additional funds that would be required to have the building meet current codes. On January 13, 2006, St. Lucie County was notified by the County's self- insurance group that because the damage to the building is greater than 51% of the building value, the building may be torn down. Significant additional damage has been caused by water intrusion into the building on February 3 and February 4, 2006, It is my understanding that $250,000 is the Yacht Club's total insurance amount for destruction of the building. This amount will not replace the building. County Staff intends to agenda an item before the Board of County Commissioners on February 14, 2006 at 9:00 am or as soon thereafter as possible requesting permission to demolish the building. DMA/cb Copy to: County Attorney ROCC Sincerely, W gl SM.A s Co t Admin t o Ass't Central Services Director Leo Pickorski, 627 Harborview Drive, Port St. Lucie, FL 34983 IOSEPH E. SMITH. Dinrritt No. t . DOUG COWARD, Dlstricr No. 2 • PAULA A. LEWIS, Dlsma No. J ■ FRANNIE HUTCHINSON, Dlstrlcr No. d . CHRIS CRAFT. DISrtIv No. 5 Counry Adminlstroror - Douglas M, AnVenon 2300 Virglnio Avenue • Fort Pierce, FL 34982-5652 • Phone (772) 462-1450 • TDD (772) 462-1428 FAX (772) 462-1648 • emoll: dougo®co.sr-lucle.fl.us web sire: www.co.sr-lucie.fl.us M M Douglas Anderson From: "McCreary, Tim" <Tim.McCreary@emi-tpa.com> To: <douga@cost-lucie.fl.us> Date: 1/13/2006 9:13 AM CC: <msteen@cjw-assoc.com> Doug, I hope this finds you well. The answers, following the questions, are in red. If you have any questions regarding the information below please call me. 1. The final number for the civic center. There appears to be a $1 m gap between your numbers and the BOCC's. They need the statement of loss to the insurance carrier to recover the difference from FEMA. The deadline, for FEMA, is 1/24/06. They are getting nervous about this deadline. Do you have this adjudicated? $3,370,876.22. Mark advises that you review the numbers and make sure everything is in there. 2. at do you have regarding River Park Marina? The BOCC is on the verge of tearing down the whole building. Do you know if this is at a 51 % loss? The consultant's report estimates a greater than 51 % loss. The estimate for the building was for $424,723. The BOCC can move forward on removing the building. 3. The final number on the old court house. $2,126,977. 4. An estimate of damages to Tradition Field. They are throwing money at it; and, they have no idea of the insurable damages. The contractor's number, which insurance may not cover all of, is in the $2,200,000 range. Mark's estimates that number will decrease marginally to just under $2,000,000. In addition, we are diligently trying to bolster the willingness of the carriers to honor our draft requests. Pending are two checks, one for Jeanne in the amount of $3m and another for Francis in the amount of $1.7m. It has been suggested, by Mark, that the BOCC explore the option of hiring, as a covered expense, an auditor of the spreadsheet reports. This can be an internal or external member. Let me know if this helps or you require additional information. Tim McCreary Vice President Employers Mutual, Inc. 772.287.7650 ext. 4465 www.emi-tpa.com file://C:\Documents%20and%2OSettings\DougA\Local%2OSettings\Temp\GW}000O1.HTM 2/7/2006 M M Page Don McLam - Yacht Club From: "McCreary, Tim" <Tim.McCrearygaemi-tpa.com> To: <teegardwgastlucieco.gov> Date: 2/8/2006 4:08:43 PM Subject: Yacht Club Hi Wayne, I am going to try and keep this clean and simple. Since Mark Steen is the authority on these policies, I am going to handle the $100k deductible portion of our conversation. The TRICO excess policy, underwritten by Lexington, has a $100K deductible. Of this, St Lucie BOCC is responsible for only $1 k of the deductible. The remainder is absorbed by TRICO. 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Members or rhb American Institute of Architects AP# AAC0009A3 09 March 2006 To: Mr. Don McLain, SLC Central Services 2300 Virginia Avenue Ft. Pierce, Florida 34982 Re: Port St. Lucie 'Yacht Club Building Analysis Professional Architectural Services Contract #C05-05-248 Architect's Project Number 020206VB Dear Don, Following my visit to the site, gathering various documents, meeting with building and zoning officials, researching numerous codes and ordinances, and completing the building analysis requested under our continuing services agreement, I herewith submit the completed report with attachments for your review. Respectfall tted, aul U. Dritenbas, Architect A_I_A. Page 1 of 4 C:020206VB.doc/pawl 65 Royal Palm Points, Suite 0, Vero Beach, FL 32960 Vero Beach 772/96H-4320 Deerfield Beach 954/429.0990 Fox 778/599-8808 Fox 954/421.8269 30 39Vd SiO=1-1£�ly 9G3 8OZ6699ZLZT bb:£T 900Z/60/£0 n PROJECT: OWNER: BUILDING ADDRESS: 1. HISTORY PORT ST. LUCIE YACHT CLUB BUILDING LOCATED AT RIVERPA.RK MARINA ST. LUCIE COUNTY 500 S.E. PRIMA VISTA )BLVD. PORT ST. LUCIE, FLORIDA A. Existing structure damaged by fire has been closed. The building was being used primarily by a tenant under lease with SLC. B. The original building of approximately 2,252 square feet was constructed in 1959. The 2,248 square feet addition in 1992 brought the total area under roof to 4,500 square feet_ In addition, a rear patio slab of 911 square feet was added and roofed over in subsequent years bringing the total under roof area to 5,411 square feet. The appraised value of the structure in 2005 was $254,100.00 with fair market value at approximately $298,941.00. C. The remaining structure does not meet the current building codes regarding structural adequacy and accessibility. The mechanical, electrical, and life safety systems are also non -complying in several areas. D. Property is zoned "I" Institutional under the current SLC Land Development Code. The proposed revision to the LDC will make this property "PF" public Facility. The building is considered a Conditional Use under current LDR's. E. The existing structure lies within Flood Zone "AE" with a FEMA Base Flood Elevation of 8.0' minimum per FIRM Panel 280 of 410 dated 19 August 1991. The existing slab is at elevation 7.01' per Culpepper and Terpening site improvement plan dated 26 January 2005. F. We have been informed by SLC Central Services Department that the structure is insured to $250,000,00. G. Replacing the building will not require Site flan Approval as long as the new building is below 6,000 square feet. H. The existing parking will require minor improvements to facilitate a replacement building. Page 2 of 4 60 39vd SiO=HC�Iv SQd 80Z6699M T VV:CT 900Z/60/C0 I. The existing structure was considered "Pre -Firm" (Flood Insurance Rate Maps) when originally constructed and became "Post -Firm" in 1992 with the major addition. The transition date from Pre to Post was 31 December 1974. This issue affects the flood insurance rates only. The higher the finish floor elevation in NG'VD (National Geodetic Vertical Datum) the lower the insurance rate_ The Florida Building Code (Existing Building Code 2004 Volume) stipulates the same requirements as FEMA Title 44 CFR Sections 59 and 60 for Substantial Damage and Substantial Improvement. 11. CONTROLLING CODES AND ORDINANCES A. Florida Building Code 2004 Edition B. Life Safety Code NFPA 101, 2003 Edition C. Uniform Fire Code NFPA 1, 2003 Edition D. FEMA, National Flood Insurance Program (NFIP) 44 CFR 59.1 E. SLC Land Development Code 7.04.01 ® (2) (a) F. Mechanical and Plumbing Codes FBC 2004 Edition G. National Electrical Code H. Florida Building Code 2004 (Existing Building) 111. OPTIONS A. As Option #1 the reconstruction of the existing structure can be accomplished meeting FEMA and the Florida Building Codes as long as the finish floor slab is raised approximately 12 inches. Required structural, mechanical, electrical, plumbing and life safety improvements in combination with raising the entire slab 12 inches make this option an unrealistic solution. This option would exceed the cost of removing and replacing the building with one of similar size and function by approximately $400,000.00. In addition, the County did receive a proposal from a local contractor to renovate the existing damaged building for approximately $470,000.00. This dollar amount exceeds the FEMA substantial damage maximurn of $149,470.00 (50% of the appraised value of the structure) by $320,530.00. In other words, FEMA allows repairs up to $149,470.00 without bringing the slab up to the minimum base flood elevation of 8.0 feet. B. Option #2 requires the demolition of the existing structure and construction of a new facility. SLC Land Development Codes require a rear (waters edge) setback of (20) twenty feet. Any new construction must meet this requirement. The existing building northwest corner is approximately 8 feet from the water's edge. We recommend the new structure floor slab be established at 12" above the FEMA 8.0' minimum BFE in the AE zone or 9.0' NO V'D. Cost of demolition is approximately $35,000.00. Construction costs to replace the building with a Page 3 of 4 b0 39VJ S103iIHONV 9Q3 BOZ6699ZLLT bb:6T 900Z/60/60 M 5,411 square foot multi -use public facility stands at $225.00 per square foot or $1,217,475.00 in a 2006-2007 construction window. Soft costs for permitting, impact and connection fees, architectural and engineering fees will bring the project cost to approximately $1,444,889.00. IV. RECOMMENDATION Considering the FEMA and FBC requirements, demolishing the existing building and replacing it at a future date with a new facility is the most affordable and sensible approach. Should you have any questions regarding this report please call me at your convenience. Respectfu bmitted Paul U. Dritenbas, Architect A.I.A. Page 4 of 4 C;020206VB.doc/pau1 90 39VJ Si=IHON�' SQ3 80Z669SZZLT bb:eT 900Z/60/c0 n M Federal Emergency Management Agency Region ry 1371 Peachtree Street, NE, Suite 700 Atlanta, GA 30309 NATIONAL FLOOD INSURANCE PROGRAM! THE 50% RULE SUBSTANTIAL DAMAGE Pre -FIRM buildings must be elevated if damaged by any cause for which repair costs are 50% or more of the value of the building. This is a "hidden cost" that actually reduces the value of the structure. Most homeowners never know about this until it happens to them. Ask Saga Bay, Florida! Damage can occur from flooding, fire, earthquake, wind, or man. This applies to all buildings in a flood hazard area, regardless if the building has flood insurance. The costs to repair must be calculated for full repair to "before - damage" condition, even if the owner elects to do less. The total costs to repair include both structural and finish materials and labor. SUBSTANTIAL IMPROVEMENT when a Pre -FIRM building is proposed to be remodeled, renovated, rehabilitated, added to, or an any way improved, the proposed modifications must be evaluated for "substantial improvement". If the total costs of improvement are 50% or more of the building value, the building must be elevated, etc., just like "substantial damage". "Total costs" means all structural costs, as well as all finish materials, built-in appliances, hardware, in addition to profit and overhead. The substantial improvement rule is a hidden potential cost that the buyer needs to be aware of. BUILDING VALUE Building value = market value of structure only. Land and exterior improvements are excluded, eg, swimming pool, pool enclosure, landscaping, paving, etc. Market value = assessed value or properly -depreciated appraised building value. The assessed value may be adjusted upward to reflect the market more accurately. Replacement cost can only be used if properly depreciated. Certified appraisals must be based on the comparable sales method. The land value must be deducted and it must be equal to or greater than that established by the County Assessor. The building value must be fairly depreciated to reflect the age of the building and the deterioration of building components. 5/94 90 39Vd SiO3iIHONV SQ3 99Z6695ZLLZ bb:6Z 900Z/69/60 *mole NATIONAL FLOOD INSURANCE PROGRAM THE 50% RULE COSTS TO BE INCLUDED The construction ,."o Page 2 costs to be calculated for both substantial damage and improvement include both structural and finish labor and materials. This includes lighting fixtures, built-in appliances, interior moldings, paneling, tiling, wall-to-wall carpet over subflooring, built-in cabinets, etc. The cost to demolish undamaged building components must be established and included. Overhead and profit are also included, but not the cost of permits. Many of these costs are not normally calculated for purposes of a building permit, nor are they regulated as part of the Building Code. But, they must be calculated for compliance with the 50% Rule. [see attached lists] 14WEN MAPS ARE REVISED Substantial Damage and Substantial Improvement can affect Post -FIRM buildings, too! If the FIRMs are revised, and the flood elevations increase, many Post -FIRM buildings may be affected. The 50% rule applies to them now as well! So, check the FIRMS, find out what flood elevation was in effect when the building was constructed, and what it is today. All additions to a Post -FIRM structure must be elevated to or above the current BFE, whether they are "substantial" or not. CUMULATIVE COSTS Substantial Damage and Substantial Improvement are subject to "cumulative" clauses in many community ordinances. FEMA generally requires that all separate permits for the same structure within a 1-2 year period are a single improvement and/or repair. This period runs from the date of final inspection or Certificate of occupancy, not from the date the building permit was issued. Some communities require 5, 10, 50, years, or the life of the structure. Check it out first. NOTE: The State of Florida requires a minimum 5-year cumulative period in the Coastal Building Zone, including all FEMA V-Zones and most barrier islands. SAMPLE APPLICATION FORM Please see our sample "Substantial Damage/Improvement" Application. It is based on a form developed by Bert Castro, Dade County DERM. It includes instructions on calculating all costs, as well as affidavits for the contractor and property owner. SAMPLE SUBSTAATTL4L IMPROVEMENT ILLUSTRATION The attached drawing illustrates a common question with regard to proposed substantial improvements. In certain circumstances, only a lateral (sideways) addition is required to be elevated, not the original house. However, more commonly, the common wall between the two is removed and/or alterations and renovations are made to the existing house as well. Thus both the existing house and the addition must be elevated. L0 39`Jd S1031IHONV 993 90Z669SZLLT VV:ST 900Z/60/c0 M SUBSTANTIAL IMPROVEMENT/DAMAGE ITEMS TO BE & L UDED All structural elements including: Spread or continuous foundation footings and pilings Monolithic or other types of concrete slabs Bearing walls, tie beams and trusses Wood or reinforced concrete decking or roofing Floors and ceilings Attached decks and porches Interior partition walls Exterior wall finishes (eg. brick, stucco, or siding) including painting and decorative moldings Windows and doors Reshingling or retiling a roof Hardware All .interior finish elements, including: Tiling, linoleum, stone, or carpet over subflooring Bathroom tiling and fixtures Wall finishes, eg. drywall, painting, stucco, plaster, panelling, marble, or other decorative finishes. Kitchen, utility and bathroom cabinets Built-in bookcases, cabinets, and furniture Hardware All utility and service equipment, including: HVAC equipment Repair or reconstruction of plumbing and electrical services Light fixtures and ceiling fans Security systems Built-in kitchen appliances Central vacuum systems Water filtration, conditioning or recirculation systems Also: Labor and other costs associated with demolishing, removing or altering building components Overhead and profit 80 39V8 Si831IHO�]V SQ3 80ZG699ZLLT bb:CT 900Z/60/E0 M 0 SUBSTANTIAL IMPROVEMENT/DAMAGE ITEMS TO BE EXCLUDED Plans and specifications Survey costs Permit fees Debris removal (e.g., removal of debris from building or lot, dumpster rental, transport fees to landfill and landfill tipping fees), and clean-up (e.g, dirt and mud removal, building dry out, etc.) Items not considered real property such as: throw rugs (carpeting over finished floors) , furniture, refrigerators, stoves not built- in, etc. outside improvements, including: Landscaping Sidewalks Fences Yard lights Swimming pools screened pool enclosures sheds Gazebos Detached structures (including garages) Landscape irrigation systems 60 30Vd Si=IHOJIV 993 8OZ6699ZLLT WET 900Z/60/E0 M en 7.04-00 AREA, YARD, HEIGHT, AND OPEN SPACE REQUIREMENTS 7.04.01 REQUIREMENTS A. DENSITY, HEIGHT AND LOT COVERAGE - GENERAL Except as modified by the provisions for conditional uses or variances, no structure shall be constructed, built, moved, remodeled, reconstructed, occupied, or used on a lot that is greater than the maximum density, the maximum height, or the maximum lot coverage requirement shown in Table.7.10 for the Zoning District in which it is located. B. AREA, WIDTH AND YARD REQUIREMENTS - GENERAL A Except as; modified by .the provisions ,for conditional uses or variances, no structure shall be constructed, built, moved, remodeled, reconstructed, occupied, or used on a lotthat is less than the minimum lot area, minimum lot width, and minimum yard requirement as shown in Table 7.10 for the zoning district; in `which it is located; except that unsupported roof overhangs may encroach up to 30 inches within any required yard setback area. This is provision does not supersede the wl J \ restrictions of Section 710.16(Qi(1)(a) of this Code. (V*151.5 �,eE54 R�o�V.4G U� MINIMUM BUILDING/STRUCTURE ELEVATION i; The minimum first floor, elevation of all residential buildings shall be as,follows: a. For properties lying within a designated Special Flood Hazard Area where the base flood elevation has been determined, as further, defined under.Chapter 2 of this Code, all buildings shall be elevated a minimum of 18 inches above the crown of the adjacent roadway or ghall comply with the minimum flood�for the property as established on the Flood Hazard poundary, Map for St. Lucie County, whichever is greater. b. For properties lying within a designated Special Flood Hazard Area for which the base flood elevation has not been determined, all buildings shall be elevated as follows: 1. A minimum of 36 inches above the adjacent average natural grade, or 18 inches above the crown of any adjacent roadway, whichever is greater; or 2. As determined by a sub -basin drainage study ,for the proposed development meeting the requirements of a stormwater permit as set forth In Chapter 7_ c. For properties lying outside of a Special Flood Hazard Area, as further defined under Chapter 2 of this Code, all buildings shall be elevated a minimum of 18 inches above any adjacent roadway. Habitable/non-residential buildings shall comply with the following standards: a. For properties lying within a designated Special Flood Hazard Area where the base flood elevation has been determined, as further defined under Chapter 2 of this sl Lucia Coudy Land 0vvW*Pn*M Cede AdopW Auuml 1..1"0. 7-34 ►devised 'a~ osnM4 0T 39yd S1031IHD�]V SQ3 BOZ6699ZLLT bb:£T 900Z/60/£0 M M Code, all buildings shall be elevated a minimum of 18 inches abovethe crown of the adjacent roadway, or shall compl with the minimum flood elevation for the pro a as tablished on the Flood Hazard gounda Ma for St. Lucie Coun whichever §.-- gre,.— ater.,r b. For properties lying within a designated Special Flood Hazard Area for which the base flood elevation has not been determined, all buildings shall be elevated as follows: 1. A minimum of 36 inches above the adjacent average natural grade, or 18 inches above the crown of any adjacent roadway, whichever is greater: or 2. As determined by a sub -basin drainage study for the proposed development meeting the requirements of a stormwater permit as set forth in Chapter 7. c. For properties lying outside of a Special Flood Hazard Area, as further defined. under Chapter 2 of this Code, all buildings shall be elevated a minimum of 18 inches above any adjacent roadway. When topographical conditions are such that compliance with this subsection would be impracticable or cause grade level conditions detrimental to adjacent or nearby property, the Community Development Director shall grant relief from the provisions of this subsection, consistent with Flood Protection regulations. 4. Por non-habitable/non-residential structures, when topographical conditions are such that compliance with this subsection would be impracticable or cause grade level conditions detrimental to adjacent or nearby property, the Community Development Director maygrant relief from the provisions of this Code, consistent with the intent. of the Flood Protection regulations and any other applicable portion of this Code. D. FILLED LAND 1. Any filled land created in the unincorporated area of St. Lucie County shall be filled so that the settled elevation of such land shall be at least five. (5) feet above mean sea level (MSL), as measured by U.S.C. and G_S_ Datum. 2. No trees, vegetation, organic materials, or garbage shall be used as fill material in the unincorporated area of St. Lucie County for the purpose of raising the existing grade of any land on which construction Is intended. The disposal of all trees, vegetation, organic SL Lucie County LwW Development code Adop6d August 1. t B90 7 - 85 Revised Tnroupn osJt sros IT 39yd S103iIHONV M3 80Z6699ZLLT lob:CT 900Z/60/C0 material, and garbage shall be in accordance with applicable St. Lucie County Regulations_ 3. Where fill is used, the owners of the property on which the Iill is being located, shall be responsible for assuring adequate drainage so that the immediate community will not be adversely effected. E. NON-RESIDENTIAL BUILDINGS ON FARMS Any person erecting a nonresidential farm building on a farm shall be required to obtain a Certificate of Zoning Compliance prior to construction showing that the structure meets the setback requirements shown in Table 7-10 for the zoning district in which it is located. 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W LL l L J Q e m m ST 39VcJ SiD3iIHO�l SQL BOZGG99ZLLT tab:9Z 900Z/60/E0 RI 3421 1411000000000C)o 4 1 FK QP Lf$ 342144i-Otb00007 ';'UI34 19 5 3 0 0 1 R RU RU FI �RS-434 53oc RU t7 RS-43419530( RU 1* RU 341 SN RS,o4 R64 i"A 3419�POC 1, 0�' 0001 R,%4 RS- 9T 39VJ SiO=HD�J"v 9G3 80Z6695ZLL'T VV:c"T 900Z/60/E0 MEMORANDUM TO: PAULA LEWIS, COUNTY COMMISIONER FROM: BOB GORDON, COMMODORE, PSLYC RE: ENGINEERS REPORT Dear Commissioner Lewis: Following our meeting this morning, we received the attached report from CSM ENGINEERS, LLC, STUART, FL. IT INDICATES THAT A REPAIR OF NORTHPORT MARINA FACILITY MAY BE AN AFFORDABLE VENTURE. WE WOULD LIKE TO PRESENT THE DETAILS TO THE FORTHCOMING MEETING ON THE 14T'. SIN RELY, r r MAR - 9 V6 ROBERT J. GORDON T •d 6626-129-2GL dwnJj ej Tj ds*:zo 90 60 Jew CM M 03/09/2006 07:53 772-228-4603 CSM ENGINEERS LLC PAGE 02 CIVIL - OTNUCTUORM- 'IARiNi r..s ENGINEERS, LLC March 7, 2006 Port St. Lucie Yacht Club Bob Gordon 405 Gaspw ilia Ave. Port St. Lucie. FL 34983 Dear Bob, It was a pleasure to meet you on Friday. I hope that we can buelp you to rebuild and get tine doors open again at the Port St. Lucie Yacht Club. The structural damage caused by the fare is minor. Sias trusses need to be repaired or replaced. 11e exterior watt on the south side should be racftded up to the gable end. The north wall can be retained sine it is undamaged. As we discussed, the floor stab is settling end we reeommead tbax the foundation be reinforced by underpinning it using helical piles. As you know, the majority of the damage is caused by the smoke. I spoke with a contractor that routinely does restoration work after fats. Hie told me that what has to be done to deRunigate the building, is to strip the building back to its frame and soda blast the wood. Basically, what they do is wash down the building with baking soda thszt can be bought in drums. The baking soda is then swept up and the remainder washed away. It does not damage the environment in any way. We believe that, if possible in your contract with the mmty, you will want to rebuild so that you can take advantage of your current setbacks. But, the building will have to be brought up to code. The aluminum wiring roust be replaced the building mast meet cwTent ADA (Americans with Disabilities Act) standards. Since this is a commercial building, you will need am architect who can provide the plains for the building interior (e.g. reflected ceiling plans, bathroom plans, finish schedules, etc_) we can provide the str%whirel design that you axed. Assuining that we essentially rebuild in kind, we estimate that the design work, including the smhitact can be done for less than S20,000. The bottom line is that I believe that the building can be x9oted within your budget. I believe tbat repairs can be completed for less than $500,000. If you have any questions or comments, please do not hesitate to contact me. Very truly youm, 9uz�er' PF, President 'CSM Engine , LLC CSM CNGINer.RS, LLC. ] ar3 MW MONTRQCv ROAD. STUART, rL 34994 PNOwt 1772) 220-4601 • FAx 4772) 220-4603 • WWW.Cd MENerNtRRb.COM z•d 6E26-Tas-aLL dwnil elt-i ds*:eo 90 60 Jew In EDL ND • DRITENBAS • BINKLEY ARCHITECTS AND ASSOCIATES, P.A. Members of the American Institute of Architects AR# AC0008B6 v� 13 March 2006 PROJECT: OWNER: BUILDING ADDRESS: PORT ST. LUCIE YACHT CLUB BUILDING LOCATED AT RIVERPARK MARINA ST. LUCIE COUNTY 500 S.E. PRIMA VISTA BLVD. PORT ST. LUCIE, FLORIDA OPINIONS OF PROBABLE COST TO REPLACE THE FACILITY: (Programming requirements allow a great deal of flexibility in building type, design configurations and interior finishes for a facility of this type. This will be an Assembly Occupancy facility under FBC 2004 and NFPA 101.) COMPLEXITY CONSTRUCTION COST *PROJECT COST FAIR 5,411 SF @ $150.00/SF = 811,650.00 $1,006,842.00 GOOD 5,411 SF @ $180.00/SF = 973,980.00 $1,180,210.00 BETTER 5,411 SF @ $200.00/SF=1,082,200.00 $1,295,789.00 BEST 5,411 SF @ $225.00/SF=1,217,475.00 $1,444,889.00 * Project cost includes Demolition Fees, 6.7% A/E fees, Civil Engineering Fees, Surveying, Permit Fees, Impact and Connection Fees and Reimbursable Expenses for plans and specs. Respectfully Submitted, /7� — Paul U. Dritenbas, Architect A.I.A. C:020206VB.doc/paul 65 Royal Ralm Pointe, Suite D, Vero Beach, FL 32960 Vero Beach 772/569-4320 Deerfield Beach 954/429-0996 Fax 772/569-9208 Fax 954/421-8269 DEPARTMENT Approved Budget Contingency FISCAL YEAR 2005-2006 FUNDS APPROVED FROM CONTINGENCY GENERAL FUND AMOUNT REMAINING: $528,003 ITEM BA06-105 Environmental Planning Coordinator / Environ. Lands BA06-110 Lightning Warning System - Parks BA06-118 Database Roadway Concurrency-Rd & Bridge BA06-119 Building Rental for the Clerk of Court Employees BA06-116 To pay for the annual Fort Pierce CRA payment. BA06-121 Consultant to file appeal with FEMA BA06-122 Heathcote Expansion Project BA06-125 Additional litigation services BA06-128 Fencing & Landscaping Installation at the Compound BA06-133 Install fiber from Courthouse to Depot Building Proposed action: Balance Available After Proposed Action: ACCOUNT # 001-9910-599100-800 Total used: Balance Available AMOUNT $1,000,000 $69,139 $53,896 $113,000 $65,040 $90,874 $5,400 $15,000 $45,000 $10,500 $4,148 $471,997 $528,003 $528,003 M AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. DATE: March 14, 2006 REGULAR [XX] PUBLIC HEARING [] CONSENT[] PRESENTED BY: Robert O. Freeman, Esq. Bond Counsel 0 SUBJECT: Resolution No. 06-097 - Resolution Extending the Maturity of Advances under Loan Agreement for MSBU Line of Credit with Bank of America BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: Staff recommends that the Board approve Resolution No. 06-094 as drafted. pq APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Originating Dept. Finance: (Check for Copy only, if applicable) CONCURRENCE: ,ell* ///- Douglas Anderson County Administrator Review and Approvals Management & Budget Purchasing: Public Works Dir: County Eng.: Eff. 5/96 BRYANT MILLER OLIVE MEMORANDUM To: Chairman and Members of the Board of County Commissioners of St. Lucie County, Florida Copy: Daniel S. McIntyre, Esquire Marie Gouin Chris Hartley Becky Padrick Kristy Lilly Warren N. "Nate" Eckloff, Jr., RBC Dain Rauscher Inc. From: Robert Freeman Date: March 6, 2006 Re: Resolution Extending Maturity of Advances Under Loan Agreement for MSBU Line of Credit with Bank of America. The attached resolution approves the form of Allonge No. 2 to the County's outstanding Special Assessment Improvement Term Note, Series 2001 (MSBU Loan — Bank of America, N.A. Facility), dated September 24, 2001 (the "Note"), in the amount of $5,000,000, in order to extend the due date for the outstanding advance, for Sunland Gardens MSBU Phase I, in the amount of $360,000, under the Note to September 20, 2006. The proceeds of the advances under the line of credit evidenced by the Note are used to finance on an interim basis the projects undertaken for the County's MSBUs. The Bank has agreed to this extension of this due date. (5000/99/00050736.DOCvI ) RESOLUTION NO.06-097 A RESOLUTION AUTHORIZING THE MODIFICATION OF THE TERM LOAN AGREEMENT BETWEEN THE COUNTY AND BANK OF AMERICA, N. A. RELATING TO THE LINE OF CREDIT PROVIDED FOR THE BENEFIT OF THE MUNICIPAL SERVICES BENEFIT UNITS WITHIN THE COUNTY BY THE COUNTY'S SPECIAL ASSESSMENT IMPROVEMENT TERM NOTE, SERIES 2001 (MSBU LOAN — BANK OF AMERICA FACILITY), TO EXTEND THE MATURITY OF OUTSTANDING ADVANCES THEREUNDER; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA: Section 1. Authority for this Resolution. This resolution is adopted pursuant to the provisions of Chapter 125, Part I, Florida Statutes, as amended, Ordinance No. 87-77 of the Board, as amended, and other applicable provisions of law (the "Act"). Section 2. Findings. It is hereby found, declared, and determined by the Board of County Commissioners (the "Board") of St. Lucie County, Florida (the "County"), as follows: A. The County and Bank of America, N.A. (the "Bank"), have previously entered into that certain Term Loan Agreement, dated September 24, 2001, as amended and modified (collectively the "Loan Agreement") and; B. Pursuant to the Loan Agreement, the County issued its St. Lucie County, Florida Special Assessment Improvement Note, Series 2001 (MBU Loan — Bank of America, N.A. Facility) (the "Note"); and C. There are currently outstanding Advances under the Loan Agreement and the Note for the Sunland Gardens MSBU Phase I MSBU interim projects in the aggregate principal amount of $360,000 (the `Outstanding Advances"); and D. The County desires to extend the due date for the Outstanding Advances and the Bank as agreed to extend the maturity of the Outstanding Advances to September 20, 2006; and E. The County has determined that it is necessary and desirable to extend the due date for the Outstanding Advances to September 20, 2006. Section 3. Approval of Allonge No. 2 to Note. The Allonge No. 2 to Note, in substantially the form attached hereto as Exhibit A, providing for the extension of the maturity date for the Outstanding Advances to September 20, 2006 is hereby authorized and approved. The proper officers of the County are hereby authorized and directed to execute the Allonge No. 2 to Note for and on behalf of the County in substantially the form attached hereto as Exhibit A, *i 20, 0 subject to such changes, insertions and omissions and filling in of blanks therein as shall be approved by the officers of the County executing the same, such execution and delivery to be conclusive evidence of said approval, and to deliver an executed original thereof to the Bank. Section 4. Remaining Provisions Unaffected. The remaining provisions of the Loan Agreement and the Note shall remain in full force and effect. Section 5. Authorization of Execution and Additional Action. The Chairman, Vice Chairman, Clerk, Deputy Clerk, County Administrator and any other official of the County are each authorized and directed to execute and deliver any and all documents and instruments and to do and cause to be done all acts and things necessary or proper for carrying out and implementing the extension of the maturity date of the Outstanding Advances as contemplated by this resolution. Section 6. Severability. If any one or more of the covenants, agreements, or provisions of this resolution should be held contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited, or against public policy, or shall for any reason whatsoever be held invalid, then such covenants, agreements, or provisions shall be null and void and shall be deemed separate from the remaining covenants, agreements or provisions hereof, and in no way affect the validity of all other provisions of the Loan Agreement or this resolution. 2 {5000/99/00050735.DOCv] } on Section 7. Effective Date. This resolution shall take effect immediately upon its adoption. Passed and Adopted this 10' day of March 2006, at a regular meeting duly called and held. ST. LUCIE COUNTY, FLORIDA (SEAL) I: ATTEST: Clerk of the Circuit Court, Ex-officio Clerk of the Board Chairman, Board of County Commissioners APPROVED AS TO FORM AND CORRECTNESS: County Attorney { 5000/99/0005073 5. DOCv I) CT 15 EXHIBIT A TO RESOLUTION Allonge No. 2 to St. Lucie County, Florida Special Assessment Improvement Note, Series 2001 (MSBU Loan — Bank of America, N. A. Facility) Date: Re Requisition Nos. Re: Requisition Amounts: The repayment date for the Advances referred to above of the $5,000,000 Special Assessment Improvement Term Note, Series 2001, dated September 24, 2001, and the Loan Agreement related thereto, are hereby extended to September 20, 2006. Date: ST. LUCIE COUNTY, FLORIDA Rin Bank of America, N. A., as the Registered Owner of the Note, hereby acknowledges and consents to the foregoing extension of the repayment due date for the above -referenced Advances. Date: BANK OF AMERICA, N.A. I0 Title: This Allonge No. 2 shall be appended to and shall modify and amend and become a part of the Note. 4 { 5000/99/00050735, DOCv I) 12 AGENDA REQUEST ITEM NO. DATE: 3/14/06 REGULAR(X) PUBLIC HEARING ( ) CONSENT( ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT ED PARKER, DIRECTOR SUBJECT: Approval to contract with Schenkel Shultz Architecture, Inc. for the design of the Special Needs Shelter/Auditorium. BACKGROUND: Please see the attached memo. FUNDS AVAILABLE: Please see attached. PREVIOUS ACTION: On May 10, 2005, the Board approved contract #C05-05-270 Architectural Services continuing contract with Schenkel Shultz Architecture, Inc. RECOMMENDATION: Staff recommends Board approval of agreement/contract per contract #C05-05-270 with Schenkel Shultz Architecture, Inc. in the amount of $641,987.00 for the design of the Special Needs Shelter/Auditorium, permission to advertise Invitation for Bid (IFB) and authorization for the Chairman to sign the agreement/contract as prepared by the County Attorney. Staff further recommends advancing $2,745,522 to this project from unbudgeted fund balance to be reimbursed by insurance proceeds, FEMA, and mitigation grants. It is further recommended that the $500,000 construction contingency be covered by these reimbursements. 8A Approve the appropriate COMMISSION ACTION: Budget Amendment to transfer CONCURR E: %) APPROVED () DENIED funds. () OTHER D U DERSON Approved 5-0 COUNTY ADMINISTRATOR Coordination/Signatures County Attorney (X ) OSFI Mgt. & Budget (X) (� Lv i3 Purchasing (X) Originating Dept. () Other( Other( ) Finance: (check for copy, only if applicable) M F3 PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners n FROM: Ed Parker, Purchasing Director DATE: March 10, 2006 RE: Contract #C05-05-270 Architectural Services continuing contract with Schenkel Shultz Architecture, Inc. for the design of the Special Needs Shelter/Auditorium. BACKGROUND: On November 8, 2005, the Board approved Lawnwood Sports Complex as the location for the Special Needs Shelter (agenda request attached). Staff from the Health Department, Public Safety, Park & Recreation, Community Services, Veteran Services and Administration held several meeting to discuss the needs/requirements of the facilities. Staff has identified the source of funding (attached). RECOMMENDATION: Staff recommends Board approval of agreement/contract per contract #C05-05-270 with Schenkel Shultz Architecture, Inc, Inc. in the amount of $641,987.00 for the design of the Special Needs Shelter/Auditorium, permission to advertise Invitation for Bid (IFB) and authorization for the Chairman to sign the agreement/contract as prepared by the County Attorney. Staff further recommends advancing $2,745,522 to this project from unbudgeted fund balance to be reimbursed by insurance proceeds, FEMA, and mitigation grants. It is further recommended that the $500,000 construction contingency be covered by these reimbursements. EP/jc Attachments n M Funding the Special Needs Shelter/Auditorium Estimated Project Cost 11,145,487 Arts in Public Places for Civic Center & General Fund funding, which is 2% of $277,444) 5,549 Sources: 11,151,036 Mitigation Grant 1,000,000 1 Parks Referendum 2,300,000 Increased Revenues 1,456,190 Loan Proceeds 843,810 General Fund 172,833 5 Insurance 3,701,119 FY 2006 Budgeted Capital Projects - Civic Center 108,000 Insurance Depreciation Recovery 1,235,754 Z State Grant 2,500,000 Total Sources of Funding 11,017,706 Difference (Shortage/Overage) (133,330) Other Expenses: Civic Center Demolition 375,000 Projected Shortage (508,330) Anticipated FEMA Reimbursement (75% of 677,774) ° 508,331 Net Projected Shortage/Overage Park Offices Estimated Cost (Includes 2% for Arts in Public Places, which is $9,091) 463,604 Less: Building Division rent money in the Bank 135,000 Projected Shortage (328,604) 3.5 years Building Division rent applied to project 2007-2010 3 328,604 Net Projected Shortage/Overage Interfund loan to the project 2,745,522 1 The grant has not been approved yet 1,000,000 Z The County will not receive these dollars until after completion of the building. 1,235,754 3 These dollars will be repaid with rent payment received from the Building Division in an annual basis. 328,604 4 It's a reimbursement grant. 508,331 5 This amount will be covered by unbudgeted fund balance. 172,833 AGENDA REQUEST ITEM NOJ/ TO: Board of County Commissioners SUBMITTED BY (DEPT): SUBJECT: Special Needs Shelter Location BACKGROUND: FUNDS AVAILABLE: Grant Funding/Funds to be Determined DATE: November 8, 2005 REGULAR [XI PUBLIC HEARING 0 CONSENTO PRES T D BY: ug . Anderson Cou,fitv Administrator PREVIOUS ACTION: On August 23rd we took this item to the Board of County Commissioners at which time it was deferred to September 13t' requesting information on alternative sites. On September 130 the Board requested additional sites from both Cities. RECOMMENDATION COMMISSION ACTION: Staff is requesting direction on the location of the Special Needs Shelter. XPPROVED 0 DENIED 0 OTHER: Approved 4-1 Comm. Hutchinson No Motion to approve a CymnasiumlSpecia! Needs Shelter and locate it at the Lawnwoad Complex CONCURREN E: Douglas M. Anderson County Administrator Review and Approvals County Attorney: Management & Budget: Purchasing: _ Originating Dept: Other: Other: Finance: (Check for Copy only, if applicable) Effective: 5196 Parks and Recreation Department Memorandum To: Ed Parker, Purchasing Director From: Pete Keogh, Parks & Recreation Directox Subject: Auditorium/Special Needs Shelter Date: March 7, 2006 We have reviewed the latest drawings submitted by Schenkel & Shultz that show recreation staff offices on the main level, east side of the building. It also situates the Parks & Recreation administrative staff offices on the 2nd level, encompassing 2,280 sq. ft. It is our considered opinion that the first floor location for Recreation staff offices are sufficient for the amount of staff needed to program the facility. We are pleased that the Parks & Recreation administrative staff offices will be located on the 2nd level to optimize staff performance and minimize the impact of the inherent traffic and noise of the facility. We are satisfied that the amount of space allocated will meet our needs. Fain the standpoint of Parks & Recreation programming and administrative staff o?ice -�mces, we endorse the current plan and would like to see this project move faQi-warj7 a CD yr FZ:bih— LIA � NO �- ? CJ� CV 12/10/2005 11:40 17724621940 PARKS&RECREATION PAGE 01/01 `WOO LORID,�; �EPAR.TIV[F7�IT. 01w' \ � / �h m nryltii:hiF���"'"�Mci11N^d"°al�liildllMmnai.yirnd'�a`.'„�. 7cb Bush ,, �M. Rory Fran.Fois, MD, MSPI1, Ph.D Governor �j !:;+r .j Secretary December 8, 2005 To: Ray Wazny, St. Lucie County Park and Recreation Dept. From: Ann Dietrich, CHN Director St. Lucie County Health Dept. Regarding: Specificity requirements for Special Needs Shelter 1) Laundry facility with commercial washer and dryer. 2) Chilled room for a morgue. 3) 2 Rooms for Law Enforcement (One to contain inmates and one for sleeping quarters) 4) 10 bathrooms and showers to accommodate wheelchair clients (all ADA accessible) at both ends of the shelter to total 20, 5) One isolation room. 6) 2 communication rooms. 7) 2 sleeping areas to accommodate 250 people total (staff for both shifts) 8) Separate room to house children. from Children Medical Services. 9) Kitchen facilities to prepare food for 1000 people. 10) Drop down electrical outlets ,for oxygen concentrators. 11) Small storage area accessible from the inside and outside to unload and load oxygen tanks. 12) Large storage area to store cots and shelter supplies accessible from the inside and outside to unload and load supplies. 13) Ability to mark off sections with tape and with partitions. 14) Ability to have an area large enough at entrance to do registration of clients. 15) A drive -up triage area that will be close to the entrance. ST. LUCIE COUNTY REALTH DEPARTMENT Fort Pierce Site 5150 N'VV Milner Drive Port St. Lucie Site 714 Avenue "C" Port St. Lucie, FL 34983 51 50 NW Milner Dr FAX: (772) 462-3824 (772) 462-3800 SC 259-3800 FAX: (772) 873-4941 SunCom 259-3824 Websitc: http:l/wwlu.stluciecountyheakh.couI SunCom 245-4941 n MEMORANDUM TO: Pete Keogh, Director, Parks and Recreation Dept. FROM: Patti Raffensberger, Recreation Manager Parks and Recreation Department DATE: January 17, 2006 SUBJECT: Proposed gym special needs shelter Stall met on January 13 to review the conceptual plans for die above project and leas the folloWling input: Put. bathrooms in first floor staff area Rip flop stafl' office area and public restrooms Include divider curtains on playing floor Concerns over permanent. wood floor being practical for a variety of uses. Suggest rubber floor overall and purchase a parquet floor to use as needed. Racquet ball courts not necessary, would rather use the space for a wellness center Add reception area to lobby, maintain ticket booth Provide movable walls between multi -purpose spaces Provide a concourse around the courts Include motorized retractable bleachers Motorized goals suspended from the ceiling Special lighting for tournament court 1 OSE sound system 2 main scoreboards -each end 2 smaller scoreboards for the center court, each end Volleyball drop down nets Change gyin entrance to Virginia Ave. side Provide storage in multi -purpose space for program supplies and equipment and cNldren's belongings Include TV outlets throughout Conference rooTn for 10-12 people Eight foot passages in all doorways and hallways Storage for program supplies such as balls, trophies, uniforms USB, AC and teleplione outlets on all office walls to allow for flexibilitlf SCHENKELSHULTZ CIDARCHITECTURE❑ C❑ February 20, 2006 Mr. Ed Parker, CPPB Purchasing Director St. Lucie County Purchasing 2300 Virginia Avenue Ft Pierce, FL 34982-5652 RE: Fee Proposal for St. Lucie County Gymnasium, Parks and Recreation Administrative offices and Special Needs Shelter Dear Mr. Parker: SCHENKELSHULTZ is pleased to present the following proposal for architectural and engineering services for your consideration. 1. Project Scope: Based on our preliminary discussions with your staff and our several meetings to determine the project scope with the Health Department and your Parks and Recreation Department (see Exhibit `B'), the direction for the design of your new facility is based on the following scope. Provide a triple gymnasium with a NCAA competition with seating for 2,000 spectators. Provide second floor offices for the Parks and Recreation Department and 4 multipurpose rooms. For the special needs shelter the facility will accommodate 500 clients, 238 staff and 6 law enforcement officers, with sleeping, cooking, laundry and toilet/shower facilities. We have prepared a fee proposal for assisting with the programming changes, civil and site planning services including master planning for the skateboard park, and design and engineering services for your 52,290 square foot building. 2. Construction Budget: Based on our discussions with you the total project including contingency ($500,000.00) and A/E fees is $11,600,000.00, SCHENKELSHULTZ has based our fees on a budget on a $10,471,000.00 construction cost based on $200.00 a square foot cost for a 52,290 square foot building. 3. Fee: SCHENKELSHULTZ proposes to perform the work utilizing the following consultants: Civil Culpepper & Terpening, Inc Landscape and Irrigation Land Design South (WBE) Structural TLC Mechanical/Plumbing TLC Electrical TLC Food Service Schwartz and Schwartz SCHENKELSHULTZ proposes to perform the work on the above scope for fees as follows: Programming Assistance: $ 10,000.00 Schematic Architectural site planning $ 5,200.00 Civil Conceptual Design and Computation $ 8,500.00 Civil Design Final Construction Plans $ 35,000.00 Civil Design Approvals and Permitting $ 14,500.00 Civil Pre Bid Meeting and Clarifications $ 2,200.00 Civil Permit and Certification Printing $ 6,500.00 Civil Construction Observation and Certification Services $ 28,450.00 Base Fee (see attached Exhibit `A') $ 521,637.00 Reimbursable: including but not limited to: Printing, postage, specifications -Not to exceed $ 10,000.00 Total Proposed Fee: $ 641,987.00 1300 North Congress Avenue, West Palm Beach, Florida 33409 G:\0620000\aQt015�9��S��C°LLnhF�d�.�frb'legds St�tlltithc�\���[08�1i c�C{�a�e�sC�d°>�°i�dlfc%Q story 022006.doc %we Mr. Ed Parker February 20, 2006 Page 2 of 2 4. Schedule: Based on your schedule, SCHENKELSHULTZ proposes to complete this project as follows: Schematic/ Design Development 2 months Construction Documents 50% 1.5 month Construction Documents 100% 1.5 month Permitting and GMP pricing 2 months Contractor Award 1 month CM or Contractor Notice to Proceed Construction 12 months Thank you for your consideration of this proposal. Sincerely, SCHENKELSHULTZ S J. Ferreri, AIA ' al /sjf Attachments: cc: David Torbert/SCHENKELSHULTZ Guillermo Cabrera / SCHENKELSHULTZ 0620801 /Owner Out G:\0620000\0620801 St. Lucie County Gym & Special Needs Center\Dp\Letters\0620801 Letter Ed Parker Fee Proposal w two story 022006.doc cm in Exhibit `A' Base Fee Breakdown The fee is based on the following breakdowns of architectural and engineering services. Schematic/ Design Development Design: (2 months) Architectural 4 architects @ $100/hr @ 8 weeks $121,600.00 MEP $ 31,391.00 Structural $ 13,961.00 Landscape and Irrigation Design $ 3,490.00 Interiors $ 2,138.00 Food Service $ 2,883.00 Subtotal $175,463.00 Construction Documents: (3 months) Architectural 3 architects @ $100/hr @ 11 weeks $132,000.00 MEP $ 33,041.00 Structural $ 14,696.00 Landscape and Irrigation Design $ 3,674.00 Interiors $ 2,252.00 Food Service $ 3,035.00 Subtotal $188,698.00 Bidding and Pricing Assistance Architectural 181 hrs $ 18,144.00 MEP $ 4,446.00 Structural $ 2,100.00 Landscape and Irrigation $ 525.00 Interiors $ 504.00 Food Service $ 525.00 Subtotal for Pricing $ 26,244.00 Construction Administration (based on a construction duration of 12 months) Including field meetings, RFI review, shop drawing review, pay request review and updates to St Lucie County. Monthly cost Architectural $ 7,560.00 MEP $ 1,969.00 Structural $ 875.00 Landscape and Irrigation $ 314.00 Interiors $ 109.00 Food Service $ 109.00 Monthly Subtotal $ 10,936.00 Total CA cost based on 12 months $131,232.00 Total Base Fee: $521,637.00 GA0620000\0620801 St. Lucie County Gym & Special Needs Center\Dp\Letters\0620801 Letter Ed Parker Fee Proposal w two story 022006.doc *AW Exhibit IB' St Lucie County Gymnasium/ Admire Offices/ Special Needs Shelter Space Requirements Ground Floor Space Recreation Require Shelter Require Square Footage Lobby lobby/ reception registration/ dining 1,000 sf Public Restrooms 3,000 sf Gym/ Shelter Area 3 courts 366 clients shelter area 22,000 sf Multipurpose Rooms (4) 119 staff sleeping area 4,760 sf Conference/Law Enforcement Conference Room 6 law enforcement sleeping 240 sf Multipurpose Rooms 134 clients shelter area 8,040 sf Storage supplies (cots offsite) 200 sf Office Area 1 person (office) Ham operator office 100 sf Office Area 4 people open office Communications area 240 sf Office Area 2 people open office 4 people isolation room 200 sf Office Area 1 person (office) 2 people detention area 100 sf Office Area 1 person (office) 2 people detention area 100 sf Storage 2 people Morgue 80 sf Laundry Room 1 commercial washer and dryer 80 sf Men's Locker Room/ Shower/ Toilets 900 sf Women's Locker Room/ Shower/ Toilets 900 sf Kitchen 1,000 sf Cooking Area 150 sf Prep Area 100 sf Serving Line 100 sf Dishwashing Area 50 sf Dry Storage 100 sf Walk in Cooler/ Freezer 175 sf Non Food Storage 50 sf Employee Restrooms 100 sf Staff Office 100 sf Can wash 25 sf Waste Storage 50 sf Janitorial staff area 100 sf Oxygen Storage 50 sf Subtotal special needs 43,090 sf GA0620000\0620801 St Lucie County Gym & Special Needs Center\Dp\Letters\0620801 Letter Ed Parker Fee Proposal w two story 022006.doc `w� Parks and Recreation Administration (second floor) Reception area 100 sf Offices 6 offices @ 120 sf 720 sf Open office Area 6 @ 80 sf 480 sf Copy/ Workroom 100 sf Storage 100 sf Subtotal second Floor 1,500_sf Building Support Mechanical/ Electrical (6%) 2,500 sf Generator 500 sf Circulation space 4,110 sf Elevator/ Stairs 590 sf Subtotal Building Support 7,110 sf Total Program Area 52,290 sf GA0620000\0620801 St. Lucie County Gym & Special Needs Center\D \Letters\0620801 Letter Ed Parker Fee Proposal w two story 022006.doc � � ! ! o| c --A � V+ � � .m � m � 2 _ ■ � e �2 M 7D CL 0 a 0 'a atrium j 0 0 0 0 a -7 c In AGENDA REQUEST COUNTY TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. 9 DATE: March 14, 2006 REGULAR [XX] PUBLIC HEARING [] CONSENT[] PRESENTED BY: Mark Godwin SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Amendment of Sentencing Alternatives, Inc. Contract to operate a standard pretrial release program in St. Lucie County BACKGROUND: See attached memorandum FUNDS AVAILABLE: As identified in the original contract (No. C05-11-705), payment to the contractor would remain the same of Eighteen (18.00) dollars per day per participant or twenty thousand($20,000.00) per month, whichever is higher. PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board allow the contractor to operate a standard pretrial release program in addition to the G.P.S. pretrial program. COMMISSION ACTION: pq APPROVED [ ] DENIED ( ] OTHER: Approved 5-0 County Attorney: Originating Dept County Administrator Review and Approvals Management & Budget Purchasing: Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA COUNTY TO: Board of County Commissioners FROM: Mark Godwin, Criminal Justice Coordinator C.A. NO.: 06-432 DATE: March 14, 2006 SUBJECT: Amend Contract # C05-11-705 to include the operation of a standard pretrial release program BACKGROUND: On November 1, 2005, the County contracted with Sentencing Alternatives, Inc. to provide GPS (Global Positioning Satellite) tracking of pretrial defendants that were released by the Courts. On January 25, 2006, the Contract was finalized and Sentencing Alternatives was able to accept G.P.S. pretrial defendants. As provided by the Contractor, the "Standard" Pretrial Program will be parallel to the current responsibilities by providing complete, accurate, nan-adversarial information to the courts allowing for an informed decision regarding the offenders's suitability for release into the community, pending final disposition of charges. The vendor's staff will arrive at the jail facility each morning and obtain the docket and probable cause arrest affidavits from the classification officer on duty. Utilizing the Clerk of Court Computer System, and the jail Management System, the staff will obtain other pertinent information. Notations will be recorded regarding prior arrests, aliases, warrants, immigration holds and open charges. Additionally, the staff will review the NCIC/FCIC teletype for criminal inquiry. Eligibility for Pretrial Release will then be determined. Defendants charged with a "dangerous crime" or having a prior conviction for a "dangerous crime" as defined in F.S. 907.041, will not be considered for release recommendations. Upon the Courts order for standard pretrial release, Sentencing Alternatives staff will meet with the defendant(s) prior to release from custody, and instruct him/her on the conditions of release and explain parameters for employment search, substance abuse or mental health evaluations, employment re-training and transportation needs will be coordinated and put into action. Case management guidelines will be maintained, and defendants will be notified prior to all upcoming court dates. All new violations of law and non-compliance with the program conditions will be reported to the Courts via a written affidavit and request for warrant, if applicable. Payment to the contractor (Sentencing Alternatives, Inc.) will remain the same as the current contract of eighteen (18.00) dollars per day per participant or twenty thousand ($20,000.00) per month, whichever is higher. Recommendation / Conclusion: Staff recommends that the Board approve the contract amendment and allow the Sentencing Alternatives, Inc. to operate a "Standard" Pretrial Release Program in addition to the G.P.5. Pretrial Program. Respectfully su mitted, M r4,TG odwin Criminal Justice Coordinator M FIRST AMENDMENT TO NOVEMBER 1, 2005 CONTRACT THIS FIRST AMENDMENT, made this day of 2006, between ST. LUCIE COUNTY, a Political Subdivision of the State of Florida, hereinafter called the "County," and SENTENCING ALTERNATIVES, INC., or its successors, executors, administrators, and assigns hereinafter called the "Contractor": WITNESSESTH : WHEREAS, on November 1, 2005, the parties entered into a Contract, which provided for the Contractor to provide all equipment and personnel (monitoring and supervising) to operate Global Positioning Satellite Electronic Monitoring (GPS-EM) Services for pre-trial releases in St. Lucie County, 24 hours a day, 7 days a week (including holidays and State of Emergencies), and, WHEREAS, the County has requested the Contractor to provide standard pre-trial release in conjunction with the GPS-EM Services, and WHEREAS, the parties have agreed to amend the Contract to provide for such additional services. NOW, THEREFORE, in consideration of the mutual benefits received by each party the parties hereby agree to amend the Contract as follows: 1. Paragraph 2. GENERAL DESCRIPTION OF WORK of the Contract shall be amended to read as follows: 2. GENERAL DESCRIPTION OF WORK It is agreed that the Work to be done under this Contract is: A. to provide all equipment and personnel (monitoring and supervising) to operate Global Positioning Satellite Electronic Monitoring (GPS-EM) Services for pre-trial releases in St. Lucie County, 24 hours a day, 7 days a week (including holidays and State of Emergencies). B. to provide all equipment and personnel (monitoring and supervising) to operate a standard pretrial release program in St. Lucie County, 24 hours a day, 7 days a 01 week (including holidays and State of Emergencies). 2. Paragraph 5. CONTRACT DOCUMENTS of the Contract shall be amended to read as follows: 5. CONTRACT DOCUMENTS The Contract Documents which comprise the Contract between the and the Contractor are attached hereto and made part hereof nd consist of the following' A. This Contract, consisting of pages 01 through 14 inclusive. B. Contractor's Proposal, consisting of 21 pages. C. Bid Documents, consisting of -- Request for Proposals. General Conditions, pages 5 to 8, inclusive. Statement of Work, pages 9 to 18, inclusive. D, February 21 2006 letter, consisting of three pages. (Attached hereto as Exhibit "A.") E. Insurance Certificates which shall be provided by the Contractor, along with the return of an executed copy of this Contract. F. Performance Bond. G. Any Modifications, including change orders, duly delivered after execution of this Contract. Except for duly authorized and executed Modifications the terms and conditions of change orders and contract amendments, any conflict between this Contract and the terms and conditions of any of the other contract documents shall be interpreted in favor of this Contract. 3. All other terms and conditions of the Contract shall remain in full force and effect. Fj n M IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Contract in counterparts each of which shall be treated as an original upon the terms and conditions above stated. BOARD OF COUNTY COMMISSIONERS ATTEST: ST. LUCIE COUNTY, FLORIDA BY: CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: SENTENCING ALTERNATIVES, INC. atty\ KATHERIN\ KA THERIN\Contracts\la-sentencingalternatives.wpd BY: Print Name: Title: 3 FROM :SENTENCING ALTERNATIVES INC FAX NO. :772 460-280E Feb. 21 20NO 03:42PM P1 Sentencin . Alternatives, Inc. February 21, 2006 Mr. Douglas M..Anderson County Administration St. Lucie County Administration 131dg. 2300 Virginia Avenue Dort Pierce, FL 34982 Dear Mr. Anderson: Pursuant to contract negotiations in October, 2005, T am respect fully requesting an amendment to the current contract for services 9C05-11-705) :for the inclusion of standard pretrial release. Implementation will allow the courts more options during the pretrial phase and allow for the misdemeanor population to be released from the jail population more expeditiously. The following represents an overview of the scope of primary services for Pretrial Release which mirrors our current protocol for defendani:s released via GPS: Implementation will parallel the current responsibilities by providing complete, accurate, non -adversarial information to the courts allowing for an informed decision .regarding the offender's suitability for release into the community, pending final disposition of charges. Sentencing Alternatives staff will arrive at the jail facility each morning and obtain the magistrate docket and probable cause arrest affidavits from. the classification officer on duty. Utilizing the Clerk of the Court Computer System and the Jail Management System, the staff will obtain other pertinent information. Notations will be recorded regarding prior arrests, aliases, warrants, immigration holds and open charges. Additionally, the star-' will review the NCTC:/FCTC teletype for ;riminal inquiry. Eligibility for Pretrial Release will then be determined. Defendants charged with a "dangerous crime" or having a prior conviction for a "d.mgerous crime" as defined in F.S. 907.041, will not be considered for release recommendations. Furthermore, "No person Charged with a dangerous crime shall be granted non -monetary pretrial release at a :first appearance .hearing; however, the court shall retain the discretion to release the accused on electronic monitoring or on recognizance boTid .i.f th --findings on the record of facts and circumstances warrant such a release". Corporate Office. 426 Avenue A • Fort Pierce, Fl. 34950 . Telephone: 772A60.1606 • Fax: 772.460.2808 Field Office; P.O. Box 823061 • Pembroke Pines, FL 33029 • Telephone: 954.441.4822 + Fax: 954.441.8576 lillow FROM :SENTENCING ALTERNATIVES INC *40 FAX NO. :772 460-280E Feb. 21 2006 03:42PM P3 STATE OF FLORIDA VS, IN THE CIRCUIT COURT OF THE NINETEFNTH JUDICIA1.0RCUPf IN AND FOR S'r. 1.1 JCiF CO( INTY FLORIDA ARREST NO: CASH NO. CI3ARGES: PRE7RIAL RELEASE SUPERVISION ORDER IT IS HF:RF:RY ORDERED AND AWUDGED THAT. 1. The defendant shall be released forthwith from custody and shall report to Sentencing Alternatives. Inc,. Pretrial Services Prngram for cnmllmcnt and inmtruetion ax to rcicawe conditions. 1)cfendantmplaced (in Global Poaiti<rnine Satellite (CPS) trockin¢ shi l trnly,he released to,SupQrylsiQu._a2ff1t-ry during prescribed hours, 2, The defendant shall not leave St, Lucia, Martin. Indian River or Okeechobee Counties or change his/bcr reyidcocy or phnnc number with<xat obtaining permimi<m rrtmm the crest or the aamigned Pretrial OfTaccr. The derendant shall chide by all rules and regulations as sot forth by the Pretrial Service Program Personnel. 3. The dcfcndant shall not violate any law of any City, County, or titan: of the lJnited Staten. 4, The defbadani shall attend all Court Hearings. D04ndarM arc required to report to the Pretrial Office one half hour prior to scheduled court times, The defendant shall report to the Pretrial Office immediately following all court hearings far the paapoao of muhmitting required ururt documents. 5, The dcti;mlant shall folkrw all valid instructions a9 set fi)rth by the court or FIrctriul Pcrxamrrr:l and shall submit to due following Supervision Pmpum, A. —The defondant shall be placcd.on STANDARD PRETRIAL, SUPERVISION and !ihull he required to reporttimes per week by telephone and __ .. time(s) per week in person to the designated Pretrial Officer. R. _ The dcfcndant shall be placed on INTERMkOIATE PRETRIAL SUPERVISION and shall be required to mccure lawful gainfld employment or enroll in a full time educational program within (30) calendar clays from release. Employment and Fdocatic,nnl verification shall be submitted to the assigned officer upon request Referrals to outside crmmunity-hamcd programs may be initiated upon dctcrminatinn by PrcHW personnel. The defendant shell he required W rtl)ud__ times per week by telephone and times) per week in person C. The defendant shall be placed on LEVEL 1 HOUSE ARREST with a UPS tracking device and shall remain conlined to his or her approved msidcncc 24 hours per day unless fix an emergency, to meet with lelAl counsel. fior court appcarwwx- , court ordered psychiatric and/or muhatanoe abuse evaluations or Doctor's appointment. D. _ The defendant shall be placed on .I.,EYi I.2 HO SE ARREST with a GM tracking device and shall be confined to his or her approved residence: at all thaw unless approved by Protrial staff. Dcfcndarns vhal1 he allowed to leave the residence for employment or educational purposes, two txwrs per week for personal shopping, two hours per week to attond religious services, line hoxrr per week for laundry (irrequired), reasonable time to meet with legal counsel and court uppear races. All activities must be pre -approved by Pretrial personnel, E. The dctcndant shall be placcd on I,KV El, 3 HnIiSF, ARREST with a LIPS tracking device and shall submit to a court ordered curfew from _._._. to F. COURT ORDERED EXCLUSION 7.(.)NP.S Al)( .."P.S (enforced twenty four (24) hours per day, seven (7) days per week. h. The Defendant shall submit tar the tidlowing special eeanditi<ms: '["he defendant shall gubmil to a evaluation within __. calendar this fnrm release and submit to any recommended follow-up treatment. The defendant shall submit to random Drug and Alcohol tests or _ _ (frequoxrcy) as ordered by the Court I'hc defendant shall submit to twenty-four ('24) hour continuous alcohol motu.toring (SCRAM UNrr) The defendant shall farther abide by the Hhnving; Any violation of this Order, upon affidavit of the Sentencing Allematives, Inc., Pretrial Services Program attesting thereto, may result in fur, Administrative Hearing or the issuance of on arrest warrant and revocation of rcicase, I?ONF. AND ()RDRRRD, Fort l° me, St. Lucie County Florida Ihix _ day of -_20_ County/Circuit Court JudRc White- Clerk Yellow — Pretriul Pink —SLC30l:lassiGeation FROM :SENTENCING ALTERNRTTIIrVES INC FAX NO. :772 460-2808 Feb. 21 2006 P2 Upon the Courts order for standard pretrial release, Senti,ncing Alternati yes staff will meet with the defendant(s) prior to release from custody and instruct him/her on the conditions of release and explain parameters for employment search, substance abuse or mental health evaluations, employment re-training and transportation needs will be coordinated and put into action. Case management guidelines will be maintained, and offenders will be notified prior to all upcoming court dates. All new violations of law and non-compliance with the program conditions will be reported #) the Court via a written affidavit and request for warrfinnt, if applicable. Thank you in advance for your attention in this matter. I believe we can continue to be innovative in our efforts and become the catalyst in the reduction of the jail population. Additionally, we will provide other ancillary services to meet the needs of the defendant and the courts. Please feel free to contact me if further information is desired. Sine ly, Sandy ticco, Presi ent. n Agenda Request Item Number: 10 Meeting Date: 3/14/06 Consent [ ] Regular Ix ] Public Hearing [ ] Leg. [ ] Quasi -JD [ ] To: Board of County Commissioners (Presented By Submitted By: Growth Management Bo Bob Nix, birector SUBJECT: Status Report and Request for Direction Regarding Waterstone Subdivision Compliance with Subdivision Approval Extension Conditions BACKGROUND: On Februrary 7th, the Board of County Commissioners approved an extension of the Waterstone Subdivision Development Order with conditions that were to be met within 30-days. The developer reported his progress to the Board during the public discussion part of the agenda during the regular meeting on March 7cn Attached is a memorandum reporting to the Board the staffs knowledge of project compliance as of the date this agenda item was drafted. Additional information is expected to be available at the meeting, and the staff will update its report at that time. FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: APPROVED OTHER Approved 5-0 County Attorney Finance.: Environ. Resources; N/A February 7, 2006, Board of County Commissioners conditional approval of a request to extend the expiration date of the Waterstone Subdivision Development Order. Consider the attached memorandum, any additional information presented to the Board during the meeting, and public comment. Discuss the item and give direction to staff regarding compliance and further action. = DENIED CON RENCE: —7'ofigias M. Anaerson County Administrator Coordination/ Signatures Motion to modify resolution to reflect hours of operation for construction to 7:00 a.m. to 5:30 p.m. Monday - Friday and 7:00 a.m. to 1:00 p.m. on Saturdays. Sales office hours are not included in this modification. Mgt. & Budget: Fire Dept: Utility: Purchasing: Public Works: Other: y COMMISSION REVIEW: (INSERT DATE) March 14, 2006 DEPARTMENT OF GROWTH MANAGEMENT (insert division name) MEMORANDUM TO: Board of County Commissioners FROM: Bob Nix, AICP, Director of Growth Management DATE: March 9, 2006 SUBJECT: Status Report Waterstone Subdivision Time Extension Conditions On February 7, 2006, the Board of County Commissioners approved an extension of the expiration date of the Waterstone Subdivision site plan with seven conditions. The developer was to comply in 30 days. Below are the conditions and the staff's information regarding status/compliance as of March 9, 2006: 1. Condition: No work on the Waterstone site during Federal Holidays. Status: No Federal Holidays have occurred since February 71h. In compliance. 2. Condition: Replace trees on the Stuart family's property. Status: Developer reported progress to Board of County Commissioners on March 7, 2006. No comments from the Stuart family members. Staff will field verify following meeting scheduled with developer on March 10th. Will report at meeting. 3. Condition; Repair washouts occurring along perimeter of site, particularly on the berm and under the fence on the berm. Status: No report until after meeting with developer on March 10th and field visit. Will report at meeting. 4. Condition: Berm and fence to have approved elevation and to obscure project from view of neighbors. Status: Compliance with this condition is in dispute. Staff has reports from neighbors that berm height is only 1-1/2 feet above finished grade at some locations. Developer reports berm height is no lower than approximately 4 feet above finished grade at lowest point, and it varies in height above finished site grade along the property line. Neighbors insist berm was approved with a height of twelve feet above finished site grade, not twelve feet above the existing grade of their property. Site has been filled to accommodate development pursuant to an approved grading and drainage plan. M n March 9, 2006 Subject: Status Report Waterstone Subdivision Page 2 Conditions of Approval 5. At time of approval of final plat, the developer will deposit funds with the county to pay required fair share for a signalized intersection. Status: Staff has not verified that funds have been deposited. Funds are to be paid before plat is recorded. 6. Condition: Townhouses on certain lots are to be limited to one story. Status: Staff has met with KB Homes, which will build on the property. They stated that the townhomes will be one story. They were tasked to meet with property owners of the adjacent lands, and show them lot by lot what models of homes they will build. 7. Condition: Fix the outfall damage at the Stuart's property. Status: Developer reported to Board of County Commissioners that the materials are on order, but may not arrive in time to meet the Board's 30-day deadline. Developer indicated that the outfall will be repaired as soon as the materials arrive. Board did not accept developer's statement. Staff has not verified nor received any report of this repair. Staff will determine status following scheduled March 10 meeting with developer, and report at meeting. &,r Consent Agenda Items 03/10/06 FZABWARR FUND TITLE 001 001159 001166 001172 001174 001179 001180 001200 001257 001282 001299 001404 001814 101 101002 101003 101004 101006 101109 102 102001 107 107001 107002 '003 006 129 130 140 140001 150 160 171 183 183004 183006 184205 185006 185008 310002 310201 315 316 317 39006 39007 39008 396 ST. LUCIE COUNTY - BOARD WARRANT LIST #23- 04-MAR-2006 TO 10-MAR-2006 FUND SUMMARY General Fund FTA Section 5303 Grant FY 04 Section 112/MPO/FHWA/Planning 05 CDBG Grant FY 05 FHFC Disaster Relief Grant CSBG FY 06 US Dept Housing HUD Shelter Plus Gr CTD Medicaid Non -Emergency Trips Gr TDC Planning Grant F/Y 06 FDOT Transit Services Marketing Pln FDCA Emergency Mgmt Prep & Assistan 05 CSBG Sup Diaster Recovery Floridian Aquifer Well Monitoring N Transportation Trust Fund Transportation Trust/80% Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Transportation Trust/Impact Fees FHWA/FDOT County Rds-H. Jeanne Unincorporated Services Fund Drainage Maintenance MSTU Fine & Forfeiture Fund Fine & Forfeiture Fund -Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper F&F Fund -Court Related Technology Parks MSTU Fund SLC Public Transit MSTU Port & Airport Fund Port Fund Impact Fee Collections Plan Maintenance RAD Fund Court Facilities Fund -Court Costs Ct Administrator-19th Judicial Cir Ct Admin.- Teen Court Guardian Ad Litem Fund FDEP Fort Pierce Shore Protection P FHFA SHIP FY05/06 FHFA Hurricane Housing Recovery Impact Fees -Parks FDEP/FRDAP Ancient Oaks County Building Fund County Capital County Capital -St Revenue Share Bnd So 26th St MSBU Capital Indian River Estates MSBU Harmony Heights MSBU Lennard Road 1 - Roadway Capital EXPENSES 351,066.50 0.00 7.21 4,673.91 2,083.33 5,276.30 6,647.30 1,592.25 0.00 12,137.50 51.85 8,500.00 0.00 17,924.42 25,540.13 28,846.55 4,636.40 152,143.50 212,419.82 22,763.79 29,188.72 393,278.33 0.00 74.92 2,054.86 61,833.89 1,031,801.08 0.00 6,289.15 91.68 0.00 11,163.66 598.00 557.40 0.00 98.98 15,223.56 0.00 900.00 33,294.20 57,187.84 2,295.89 57,534.32 405,450.00 3,981.45 39,19700 7,439:15 2,500.00 PAGE 1 PAYROLL 625,346.88 482.61 3,370.82 0.00 0.00 1,631.55 0.00 0.00 736.62 0.00 0.00 1,173.02 1,351.37 34,563.97 45,023.19 39,762.19 20,643.79 0.00 0.00 65,613.23 4,867.62 80,796.73 989.35 32,496.54 0.00 0.00 0.00 2,362.00 11,996.81 0.00 8,007.00 3,398.65 0.00 0.00 3,140.71 0.00 0.00 915.77 3,752.35 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 03/10/06 FZABWARR 401 418 451 458 461 471 478 479 491 505 611 615 ST. LUCIE COUNTY - BOARD PAGE 2 WARRANT LIST #23- 04-MAR-2006 TO 10-MAR-2006 FUND SUMMARY TITLE Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund SH Util-Renewal & Replacement Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist -Renewal & Replace No Cty Util Dist -Capital Facilities Building Code Fund Health Insurance Fund Tourist Development Trust-Adv Fund Impact Fees Fund GRAND TOTAL: EXPENSES 393,383.87 19,910.60 1,122.53 16,287.83 7,544.78 305,497.67 0.00 129,098.41 2,132.95 3,803.09 3,800.00 232,360.91 4,133,287.48 PAYROLL 67,667.98 35,899.39 1,157.44 674.91 21,401.52 8,299.32 1,470.08 1,301.70 70,423.73 5,580.36 2,510.10 0.00 1,208,809.30 M n AGENDA REQUEST ITEM NO.C2A DATE: March 14, 2006 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Resolution No. 06-093 Extending the State of Emergency for Hurricane Wilma BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve Resolution No. 06- 093 and authorize the Chairman to sign the Resolution. COMMISSION ACTION: X ] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Administrator Review and Approvals County Attorney: Management & Budget Purchasing: _ Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 cm n INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 06-400 DATE: March 6, 2006 SUBJECT: Resolution No. 06-093 Extending the State of Emergency for Hurricane Wilma BACKGROUND: Attached is a copy of draft Resolution No. 06-093 extending the state of emergency for Hurricane Wilma until March 23, 2006 at 6:00 a.m. RECOMMENDATION/CONCLUSION : Staff recommends that the Board approve Resolution No. 06-093, as drafted. Respectfully submitt Daniel S. Mc County Atto DSM/caf Attachment 05 In RESOLUTION NO. 06-093 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY EXTENDING THE STATE OF LOCAL EMERGENCY (HURRICANE WILMA) WHEREAS, the Board of County Commissioners has made the following determinations: 1. The Board has adopted Resolution No. 00-277 authorizing the County Administrator and the Public Safety Director to exercise certain emergency powers and authority during a local emergency. 2. The County's Public Safety Director declared a state of emergency on October 22, 2005, at 6:00 a.m. due to Hurricane Wilma. 3. The effect of Hurricane Wilma has placed St. Lucie County in a state of emergency, exposing the citizens thereof to danger to life and property. 4. In order to respond to such emergency, upon this extension, the County Administrator or his designee is authorized to initiate and take such actions authorized by Resolution 00-277 for and on behalf of the Board of County Commissioners during the term of such local state of emergency. 5. Such declaration is extended for seven (7) days until March 23, 2006 at 6:00 a.m. unless sooner rescinded by the Board of County Commissioners of St. Lucie County or the County Administrator. 6. This Extension of the Declaration of Emergency shall become effective March 16, 2006 at 6:00 a.m. After motion and second the vote on this resolution was as follows: Chairman Doug Coward XXX Vice Chairman Chris Craft XXX Commissioner Paula A. Lewis XXX Commissioner Joseph E. Smith XXX Commissioner Frannie Hutchinson XXX In PASSED AND DULY ADOPTED this 14th day of March, 2006. ATTEST: DEPUTY CLERK BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY 0 M AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO.C2B DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT[XI PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney JoAnn Riley Property Acquisition Manager SUBJECT: Request Permission to Advertise Public Hearing Petition to abandon a portion of a 60-foot platted right-of-way known as Flotilla Terrace along with two 30-foot alleys BACKGROUND: FUNDS AVAILABLE PREVIOUS ACTION: See attached Memorandum N/A RECOMMENDATION: Staff recommends that the Board authorize staff to advertise a Public Hearing to be held on April 4, 2006 at 6:00 p.m. or as soon thereafter as possible. COMMISSION ACTION: ] APPROVED ] OTHER Approved 5-0 x County Attorney:z [x]Originating Dept: J'mi- CONCURREN E: [ ] DENIED Dou s M. Anderson County Administrator Review and Approvals [ ] Road and Bridge: [ ]Public Works:_ [ ] Engineering: [ ]Purchasing:_ *40" 1%W PROPERTY ACQUIMION DIVISION MEMORANDUM TO: Board of County Commissioners FROM: JoAnn Riley, Property Acquisition Manager DATE: March 14, 2006 SUBJECT: Request Permission to Advertise - Notice of Public Hearing Abandonment of a 60-foot platted right-of-way and two 30-foot alleys BACKGROUND: The Property Acquisition Division received a request to abandon a platted 60-foot right- of-way along with two 30-foot alleys in the platted subdivision of Coral Cove Beach recorded in Plat Book 11 Page 30A and 30B. The petitioner requests the abandonment of a portion of Flotilla Avenue, f/k/a Coral Avenue and two 30-foot alleyways, in order to more efficiently develop the Petitioner's property as a single contiguous property. Developing the property as a single contiguous property will allow construction of a mixed use development, with vertical improvements located toward the center of the property, resulting in increased buffering from neighboring properties. The petitioner has submitted a site plan called Grande Beach North Hutchinson Island, LLC. RECOMMENDATION: Staff requests that the Board grant permission to Advertise the Notice of Public Hearing to abandon a 60-foot platted right-of-way and two 30-foot alleys. Respectfully submitted, Ann Riley Property Acquisition Manager \J 1 ►- Grande Beach North Hutchinson Is1'and Abandonment of a portion of Flotilla Terrace and 2 alleys SKe\J e\N C\R 0 R��ER wP`K MARINA DR x w F- Q J J_ H 0 J LL BERMUDA BEACH DR Q Subject property a N Z� yi.rF xangyew.e+.r Drpr.vw! 0 75 150 300 1 I 1 Feet AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. (�Z C- DATE: March 14, 2006 REGULAR [] PUBLIC HEARING [] CONSENT [XX] PRESENTED BY: Daniel S. McIntyre SUBJECT: Resolution No. 06-094 Amending Resolution No. 05-347 - $43,000,000 Improvement Revenue Bonds BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: Staff recommends that the Board adopt Resolution No. 06- 094 and authorize the Chairman to sign the Resolution. ] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: Douglas Anderson County Administrator Review and Approvals & Budget--- Purchasing: County Attorney: Management9 Originating Dept Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 M n INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 06-402 DATE: March 6, 2006 SUBJECT: Resolution No. 06-094 Amending Resolution No. 05-347 - $43,000,000 Improvement Revenue Bonds BACKGROUND: Attached to this memorandum is a copy of Resolution No. 06-094, which, if adopted, would amend Resolution No. 05-347 to provide for a maturity date at a period no greater than thirty (30) years following issuance of the bonds and to provide for an interest rate at a fixed rate that does not exceed the maximum rate allowed by low. RECOMMENDATION/CONCLUSION : Staff recommends that the Board adopt Resolution No. 06-094 and authorize the Chairman to sign the Resolution. ly submitted Daniel S. McInty County Attorney DSM/caf Attachment 0 n RESOLUTION NO. 06-094 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, AMENDING RESOLUTION NO. 05- 347, WHICH PROVIDED FOR THE BORROWING OF NOT EXCEEDING $43,000,000 TO PROVIDE FINANCING OR REFINANCING FOR THE ACQUISITION AND CONSTRUCTION OF ADDITIONS, EXTENSIONS AND IMPROVEMENTS TO PUBLIC BUILDINGS, ROADS, AND PARKS WITHIN THE COUNTY; PROVIDING FOR AN INTEREST RATE AND MATURITY PERIOD THAT WILL BE BORNE BY THE INDEBTEDNESS; READOPTING THE REMAINDER OF RESOLUTION NO. 05-347; AND PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA: Section 1. Authority for this Resolution. This Resolution is adopted pursuant to the provisions of the Act, as defined in Resolution No. 05-347. Section 2. Definitions. The terms contained within the resolution shall be as defined in Resolution No. 05-347. Section 3. Interest Rate and Maturity. Improvement Revenue Bonds, Series 2005A (Park Impact Fees Projects), Improvement Revenue Bonds, Series 2005B (Public Buildings Impact Fees Project), and Improvement Revenue Bonds, Series 2005C (Road Impact Fees Project) shall bear interest from the date of closing, which shall accrue to the maturity date at a fixed rate of interest that does not exceed the maximum rate permitted by Florida law. The Series 2005 Bonds shall mature at a period no greater than thirty (30) years following their issuance. The financial terms of the 2005 Bonds, including, but not limited to, the actual interest rate and maturity period, shall be established prior to the closing on the Bonds by a Supplemental Resolution as defined in Resolution No. 05-347. Section 4. Readopting of Resolution 05-347. Except to the extent that it has been amended herein, Resolution 05-347 is readopted in its entirety Section 5. Effective Date. This resolution shall take effect immediately upon its adoption. 2 0 Passed and Duly Adopted this meeting duly called and held. (SEAL) ATTEST: By: Clerk of the Circuit Court, ex -of ficio Clerk of the Board day of , 2006, at a regular BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA By: Chair, Board of County Commissioners APPROVED AS TO FORM AND CORRECTNESS County Attorney 2 cm 1.ro AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM C2D DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT [X] PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney JoAnn Riley Property Acquisition Manager SUBJECT: Revocable License Agreement Metcalf & Eddy Orange Avenue - Four (4) Monitoring Wells BACKGROUND: See Attached Memorandum FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and instruct Metcalf & Eddy to record the Revocable License Agreement in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: [ i APPROVED [ ] OTHER Approved 5-0 [x] County Attorney: [X] Originating Dept: [ ] DENIED Review and Approvals [x] Road and Bridge: [x] Engineering: 1"? Douglas M. Anderson County Administrator [x] Public Works: MVp.M� D60 [ ] Purchasing: n PROPERTY ACQUISITION DIVISION MEMORANDUM TO: Board of County Commissioners FROM: JoAnn Riley, Property Acquisition Manager DATE: March 14, 2006 SUBJECT: Revocable License Agreement Metcalf & Eddy Orange Avenue - Monitoring Wells BACKGROUND: The Florida Department of Environmental Protection contracted Metcalf & Eddy to install four (4) shallow monitoring wells in the right-of-way along the south side of Orange Avenue near 12661 Orange Avenue. The purpose of the monitoring wells is to determine if the release of liquid fertilizer and diesel fuel that occurred on October 29, 2003, poses a threat to the drinking water quality in the surrounding area RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct Metcalf & Eddy to record the document in the Public Records of St. Lucie County, Florida. Respectfully submitted, '�L�' Ann Riley Property Acquisition Manager LL } I n 0 1 MILES 1 1/2 t TWP35S.-RNG. 39E. NORTHWEST QUADRANT aFF DAE F III TWP. t72o t9so 281 FEET 1 40 azeo TWP. 345. RNG. 39E.I I TWP. 345.-IHIN[3 sac.- METROPOLITAN INS. CO. 91 LIFE ERNEST do CLEOPATRA �y 'y 73.5 DUNN GEORGE w W SOCIETY BANK OKEECHOBEE ''(r)kv BALDWIN u NA LAND CORP. bi%✓ VERO do WILLIAM GRANT y � 0 Id' 40. 4e i+, r �� 0 EECHOBEE 1, PRODUCERS LAND CORP. - - OCNOIHT JOHNSON d28 6 INC. 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I' ST UJGE ;0 FLP. lC 47 AwOEPS41 I J2.,e I z 1 ram- 88.76 1.99 306.48 -' WILLIAM WEST urP ILL CHARLES 19.23 113.08 16.32 2.0 •. Pry n .o A,W •f11AW COBS -e .r... w1LUAu WEST IJOORE .Hw 3.•0 A iRANCIS FARREY Z.18 o Rol A +. �'0 - woms 6 t 9.23 JR. ueoPlfE HAaP1y9.I ,p r, 1e wLLET6 RDsd t9 68 OF TWP. 355.•RNG. 39E. sou 111w E:J I lJ »•..umm� f.n o .......... .... 7 '7n Page 1 of 1 Saint Lucie County, Florida Property Appraiser's - Internet Mapping Print Service � t�, � "� ^,-t - a � � `jp [ r t ` ,,'y .•"-" L � ��r fit. rV —77 I�.......---------�- � ..k.r4 .n�...r.:•+ f� ,' +� .°f�!�i+�f 0.11 9,4 r # a>a w.: p; t ee i i 3 '"' A 40 jjyy. y{ pgy ` ry 444 � yy y P ..Y � h• �M�'q�Ly � ,� ik Zr rA 9 i aj httn•//www naclr. nra/.CtlPrintnaur acr�i('mrl—CT7FR�Ca1('mrl=R, Tea»�xl;rlrl,=A1oR.TT�.+uo;,�1r—nn�v.��r;.,or 'Zi7nnnA IM n This instrument prepared by: Janet LiCausi under the direction of Daniel S. McIntyre, County Attorney 2300 Virginia Avenue Fort Pierce, FL 34982 REVOCABLE LICENSE AGREEMENT THIS AGREEMENT, made and entered this 27 day of February 2006, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, 2300 Virginia Avenue, Fort Pierce, Florida, 34982 (the "County") and METCALF & EDDY, 3740 /Executive Way, Miramar, Florida 33025 (M&E) WHEREAS, the County is the owner of the property described as: THAT PORTION OF A COUNTY ROAD RIGHT-OF-WAY, KNOWN AS ORANGE AVENUE, LYING IN SECTIONS 08, TOWNSHIP 35 SOUTH, RANGE 39 EAST, ST. LUCIE COUNTY, FLORIDA. WHEREAS, the Florida Department of Environmental Protection, Site Investigation Section, has contracted with "M&E" to install four (4) monitoring wells in the right-of-way of Orange Avenue. The proposed wells will be placed in the grassy swale area a minimum of two feet from the edge of pavement. See Figure 1 WHEREAS, "M&E" will install four (4) monitoring wells in the travelway, of Orange Avenue, with concrete pads mounted flush grade installation. See Figure "2". WHEREAS, the County has agreed to allow the installation of four (4)monitoring wells subject to the terms and conditions set forth in this Revocable License Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein, the parties agree as follows: 1. The County agrees to grant "M&E" a limited Revocable License Agreement for the purpose of installing four (4) monitoring wells as indicated on the attached Figure "1". This license shall extend only to the above -referenced location and shall not extend to the construction and/or installation of any other structures. 2. This license shall be binding on future successors and assignees of "M&E". "M&E"agrees to provide the County with notice of any change in ownership pursuant to Paragraph seven (7) of this Agreement. 3. The County shall have the right, at the discretion of the County Engineer or the Road & Bridge Manager, to terminate this Agreement with or without cause and require removal of the encroachment at "M&E's sole expense upon thirty (30) days written notice to "M&E". The County Engineer or Road and Bridge Manager may, in lieu of termination, request that "M&E" perform certain alterations to the monitoring wells at "M&E's" sole expense. However, if such alteration is not performed to the satisfaction of the County.Engineer or Road and Bridge Manager, the County shall be entitled to exercise its right to terminate this Agreement. "M&E" shall, at all times, maintain the wells location so as not to be a detriment to the traveling public, and any damage to the right-of-way, pavement, or roadbed during installation or maintenance operations shall be immediately corrected to the satisfaction of the County Engineer or Road and Bridge Manager. '% r *AOO 4. "M&E" shall construct the monitoring wells in accordance with all applicable building and highway codes and safety regulations of the County and State of Florida, and shall be maintained solely at the expense of "M&E". 5. "M&E"agrees to allow County employees access to the location of the monitoring wells for County purposes as determined by the County Engineer. 6. "M&E" agrees to provide copies of the results of the sampling of the monitoring wells located in the travelway of Orange Avenue to the County Engineer. 7. All notices, requests and other communications dealing directly or indirectly with this license shall be in writing and shall be (as elected by the person giving such notice) hand delivered by messenger or carrier service, telecommunicated, or mailed by registered or certified mail (postage prepaid) return receipt requested, addressed to: As to County: County Engineer Engineering Division 2300 Virginia Avenue, 2nd Floor Fort Pierce, FL 34982 As to "Metcalf & Eddy": 3740 Executive Way Miramar, Florida 33025 With Copies to: County Attorney Administration Building Annex 2300 Virginia Avenue, 3rd Floor Fort Pierce, FL 34982 St. Lucie County Administrator Administration Building Annex 2300 Virginia Avenue, 3'd Floor Fort Pierce, FL 34982 or to such other address as any party may designate by notice complying with the terms of this Section. Each such notice shall be deemed delivered (a) on the date delivered if by personal delivery, (b) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. 8. As consideration for the County agreeing to allow the encroachment of the monitoring wells as set forth herein, "M&E" agrees to indemnify and hold the County harmless from and against all claims, liability, demands, damages, expenses, fees, fines, penalties, suits, proceedings, actions and costs of actions, including reasonable attorneys fees of any kind or nature arising or in any way connected with the use, occupation, management, or control of the above right-of-way by "M&E" or their agents, servants, employees, patrons, or invitees, or resulting in injury to persons or property, or loss of life or property of any kind or nature whatsoever, sustained during M&E's use of the property. 9. "M&E" shall promptly record this Revocable License Agreement in the Official Records of St. Lucie County, Florida. "M&E" shall pay any document excise taxes and the cost of recording this Revocable License Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year above first written. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA DEPUTY CLERK CHAIRMAN 2 M o—a. — n WITN SES: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY Metcalf & Eddy BY: IT'S Xgle�eS c�c•. (Seal) STAVE OFrl-OP11>, COUNTY OF dZOUW CO The foregoing instrument was acknowledged before gle this day of AffjeQ 2006, by BP-1LJCF- 4)1 sY AS U 10E MfES liafn T of M ETCALF & EDDY -who PFedueed and who did take an oath. WITNESS my hand and official seal, this My commission expires: ....... ................... ..................... rN".. LINDA M. PAWSON .... F SF Commission 0 OD0103468 -f- �S day of /7Mi C# 2006. i ature of otarry Public D J/ff,4 /�u Xq K) Name of Notary Public Typed, Printed or Stamped %w LEGEND: CHUCK bAKNtY I KUUKINU JrILL c M POTABLE WELL PROPOSED MONITORING WELL 12661ORANGEAVENUE,FORTPIERCE, �nonoy A'A ME TCALFti EDDY I aIi.COM ST LUCIE COUNTY,F L ' ROAD (PAVED) iA:.% GRASSY SWALE FDEP SITE NO. 537 EXCAVATED AREA (AS DEFINED BY CLIFF BERRY) PROPOSED MONITORING WELL LOCATIONS FIGURE 1 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. C-2.E Date: March 14, 2006 Regular [ ] Public Hearing [ ] Consent [X] PRESENTED BY: Heather Young Assistant County Attorney SUBJECT: Confiscated Horses - Permission to Advertise for Sale at Auction to Pre -Qualified Bidders BACKGROUND: See C.A. No. 06-431 FUNDS AVAIL.(State type & No. of transaction or N/A): N/A RECOMMENDATION: Staff requests permission to sell the two horses at auction to pre -qualified bidders on April 15, 2006. COMMISSION ACTION: �(] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Al Originating Dept.: Finance (Check for Copy only, if applicable): CONCURRE E: — "..' /-"/,/ i — Do las M. Anderson County Administrator Coordination/Signatures Mgt. & Budget: Purchasing: Other : Other: INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 06-431 DATE: March 8, 2006 SUBJECT: Confiscated Horses - Permission to Advertise for Sale at Auction to Pre -Qualified Bidders BACKGROUND: On January 20, 2006, the St. Lucie County Animal Control Division seized two horses, a seven year old thoroughbred stallion and a nineteen year old crossbred mare, found severely malnourished on property located at 3930 Edwards Road in Fort Pierce. Section 828.073, Florida Statutes, authorizes the County to take into custody any animals it finds neglected or mistreated and file a petition with the County Court seeking an order to determine whether the owner is able and fit to provide proper care for the animal. If the Court determines the owner is unable or unfit to do so, the Court will award the animals to the permanent custody of the County. Following the filing of the County's petition and the entry of an Order to Show Cause requiring the owners to appear before the Court, they decided to transfer ownership of horses to the County rather than proceed with the hearing. The horses have been in the care of the County Extension staff since their seizure. Feed for the horses was donated by Thomas Feed and Hay and Seminole Feed. The horses have responded well to their improved diet and conditions and are ready to be transferred to more permanent homes. Accordingly, staff is requesting permission to sell the horses at auction. Staff is recommending that bidders be pre -qualified in order to insure the new owners have the experience and facilities necessary to provide proper care for the horses. RECOMMENDATION/CONCLUSION: Staff requests permission to sell the two horses seized on January 20, 2006 at auction to pre -qualified bidders on April 15, 2006. Respectfully submitted, Heather Yoga Assistant County Attorney M HY/ Copies to: County Administrator Cooperative Extension Director Public Safety Director Purchasing Director Animal Control Coordinator Deputy Clerk �bw AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney SUBJECT: Permission to reprint Arts View Magazine BACKGROUND: See C.A. No. 06-413 FUNDS AVAIL.(State type & No. of transaction or N/A): N/A ITEM NO. Date: March 14, 2006 Regular [ ] Public Hearing[ ] Consent [ X] PRESENTED BY: Heather Sperrazza Lueke Assistant County Attorney RECOMMENDATION: Staff recommends the Board give permission to reprint Arts View Magazine. COMMISSION ACTION: [XJ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Originating Dept.: 1A Finance (Check for Copy only, if applicable): CONCURRENCE: g4MA-nderson County Administrator Coordination/Signatures Mgt. & Budget: Purchasing: Other: Other : In INTER -OFFICE MEMORANDUM COUNTY ATTORNEY'S OFFICE ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Sperrazza Lueke, Assistant County Attorney C.A. NO: 06-413 DATE: March 14, 2006 SUBJECT: Permission to reprint Artsview magazine BACKGROUND: The Public Art and Design Committee publishes Arts View Magazine. The latest issue, Volume Three, featured an article about St. Lucie County's recent exhibition of the work of David Hayes. David Hayes, Jr. seeks permission from the Board to reprint this issue of Arts View Magazine in its entirety for distribution to arts councils and arts commissions across the United States. They would absorb -all costs of printing. David Hayes, Jr. also seeks permission from the Board to reprint the article about David Hayes' work in a forthcoming book that documents the recent sculpture exhibition. The article's author, Bob Russell, has no objections. Please see attached email. At its March 1, 2006, meeting, the Public Art and Design Committee recommended to the Board that permission be given to reprint Arts View Magazine as long as the new issues are distributed for free. RECOMMENDATION/CONCLUSION: Staff recommends that the Board give permission to David Hayes, Jr. to reprint Bob Russell's article about the David Hayes exhibition in the forthcoming book about the exhibition and recommends that the Board give permission to David Hayes, Jr. to reprint Arts View Magazine in its entirety, at his own expense, for distribution to arts councils and arts commissions across the United States as long as no one is charged for the issues. -1- EM H L/ G:\ATTY\LUEKE\06-413.wpd -2- Respectfully sub fitted Heather Sperra7a Lu i< Assistant County Attorney Heather Lueke -David Hayes Page 1 From: David Hayes <david@david hayes.com> To: <luekeh@stlucieco.gov> Date: 3/6/2006 8:16:46 PM Subject: David Hayes Dear Ms. Lueke: Bob Russell asked me to send you a note detailing our request for a County Commission agenda item as follows: 1) we request permission to reprint Bob Russell's copyrighted story from the most recent ARTS VIEW publication in a forthcoming book that documents my father's recent sculpture exhibition in Fort Pierce and south St. Lucie County. 2) we also request permission to reprint the entire ARTS VIEW magazine, in its entirety and without changing a word, for distribution to arts councils and arts commissions across the United States. We would absorb all costs of printing. Naturally this would advance the work of the St. Lucie Cultural Affairs Council well beyond the southeastern U.S. As you may know the Cultural Council also approved this request at their most recent meeting. Thank you. Sincerely, David M. Hayes Jensen Beach, Florida Tel 305 992-4128 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation SUBJECT: 2006 Fireworks cm ITEM NO: C-3a DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ J CONSENT [XJ PRESENTED BY: Pete Keogh, Director BACKGROUND: As per our discussions with Administration, staff is recommending that the County give $10,000 of the $20,000 currently budgeted for this year's fireworks to the City of Ft. Pierce. Due to time and funding constraints, it would be difficult for staff to organize a fireworks display with an entertainment element before July 4th at the Fairgrounds. Staff would like to increase next years' fire works budget request by $10,000 to be used as venture capital for a signature event. As last year, it is expected that the City of Ft. Pierce will independently run the event without County or Parks & Recreation support staff. PREVIOUS ACTION: N/A FUNDS AVAILABLE: 001-7215-534000-700 (Other Contractual Services) RECOMMENDATION: Staff recommends that the Board of County Commissioners approve allocation of $10,000 to the City of Ft. Pierce for its 4th of July fireworks show and acknowledge staffs intent to increase FY 06-07 fireworks budget request by $10,000 to be used as venture capital for a signature event. COMMISSION ACTION: [ iq APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 3A Motion to distribute equal amount to both of the City of Fort Pierce and the City of Port St. Lucie. Coordination/Signatures CONCURR NCE: do'ucfAnderson Countv Administrator UO County Attorney: l Mgt & Budget: 13 ► rt, Purchasing: Originating Dept: i , Public Works: they: Finance: (Check for Copy only, if applicable) r '�9 ■M - e■raw �!' iCOUNTY Parks and Recreation Department Memorandum To: Board of County Commissioners From: Linda Barton, Assistant Parks & Recreation Director Subject: Agenda Request C3a, March 14, 2006 2006 Fireworks Date: March 9, 2006 As per our discussion with Administration, staff is recommending that the County give $10,000 of the $20,000 currently budgeted for this year's fireworks to the City of Ft. Pierce. Due to time and funding constraints, it would be difficult for staff to organize a fireworks display with an entertainment element before July 4th at the Fairgrounds. Staff would like to increase next years' fireworks budget request by $10,000 to be used as venture capital for a signature event. As last year, it is expected that the City of Ft. Pierce will independently run the event without County or Parks & Recreation support staff. LB:bjh %4 e COUNTY F L O R I D A J AGENDA REQUEST TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation 1.40 ITEM NO: DATE: REGULAR C- 3B March 14, 2006 PUBLIC HEARING [ [ CONSENT [ X] PRESENTED BY: Pete Keogh SUBJECT: PURCHASE OF PRESSURE WASHER (EQ06-247) AND BUDGET AMENDMENT BA 06-123 BACKGROUND: In mid -February 2006, the motor of the old pressure washer at Tradition Field broke down beyond repair. In order to proceed with the preparation of the facility for the Spring Training Season, staff purchased a replacement at a cost of $1,059.00. This agenda is requesting the Board of County Commissioners' approval to record the property under Equipment Request EQ06-247. To fund this purchase, Budget Amendment BAO-123 will transfer the necessary dollars from the "other contractual services" account. FUNDS WILL BE MADE AVAILABLE IN: 461-75201-564000-700 Tradition Field -Maintenance (Machinery & Equipment) RECOMMENDATION: Staff recommends the Board's approval of Budget Amendment BA06-123 to purchase a new pressure washer (EQ06-247) at a cost of $1,059.00. COMMISSION ACTION: [ 4 APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: oug M. Anderson County Administrator Coordination/Signatures G g g itwi3 County Attorney: 2: Mana ement &Bud et: Purchasing: Originating Dept ' Other: L n/Finance (if applicable) HAAGENDAS 05-W3-14-06 TRADITION FIELD PRESSURE WASHER.DOC En E5 Board of CounoCommissioners �C cU NYv - F L O R I U A MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Parks & Recreation Department Subj: PURCHASE OF PRESSURE WASHER (EQ06-247) AND BUDGET AMENDMENT BA 06-123 Date: March 14, 2006 In mid -February 2006, the motor of the old pressure washer at Tradition Field broke down beyond repair. In order to proceed with the preparation of the facility for the Spring Training Season, staff purchased a replacement at a cost of $1,059.00. This agenda is requesting the Board of County Commissioners' approval to record the property under Equipment Request EQ06-247. To fund this purchase, Budget Amendment BAO-123 will transfer the necessary dollars from the "other contractual services" account. HAAGENDAS 05-06\3-14-06 TRADITION FIELD PRESSURE WASHER.DOC m In BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: Parks and Recreation PREPARED DATE: 2/28/2006 AGENDA DATE: 3/14/2006 TO: 461-75201-564000-700 FROM: 461-75201-534000-700 Machinery & Eoubment Other Contractual Services REASON FOR BUDGET AMENDMENT: Re -allocating neces pressure washer for CONTINGENCY BALAN THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: funding for the purchase of a on BA06-123 $1,059 $1,059 In AGENDA REQUEST TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS *0 ITEM NO: DATE: REGULAR C- 3C March 14, 2006 PUBLIC HEARING [ ] CONSENT [ X] SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: REALLOCATION OF FUNDS FOR THE OPEN SPACE SPLASH PARK BACKGROUND: Beginning in FY05-06, staff started to accumulate funding for the construction of a Community Center at Lakewood Park; currently, $250K is approved for that project. However; due to the recent demand from the community for a splash park at the new Open Space pool, staff is seeking the Board of County Commissioners' approval to reprogram the $250K for that effort. Initial estimates range from approximately $225K - $235K for a splash park. The Department will continue to build a reserve for the Center. FUNDS WILL BE MADE AVAILABLE IN: 310002-7210-563000-75008 Parks (Improvements O/T Bldgs — Open Space) RECOMMENDATION: Staff recommends the Board's approval to reprogram the $250K earmarked for the construction of the Lakewood Park Community Center toward a splash park at the new Open Space pool. COMMISSION ACTION: X ] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: Dovf M. Anderson County Administrator Coordination/Siwiatures County Attorney: G Management & Budget: Purchasing: 1 Originating Dept: Other: dmin/Finance H:\AGENDAS 05-06\3-14-06 OPEN SPACE SPLASH PARK.DOC (if applicable) T . *owe M Board of CountyCommissioners caUNTY F ! O R ! O A MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Parks & Recreatien Department Subj: REALLOCATION OF FUNDS FOR THE OPEN SPACE SPLASH PARK Date: March 14, 2006 Beginning in FY05-06, staff started to accumulate funding for the construction of a Community Center at Lakewood Park; currently, $250K is approved for that project. However, due to the recent demand from the community for a splash park at the new Open Space pool, staff is seeking the Board of County Commissioners' approval to reprogram the $250K for that effort. Initial estimates reveal that it will cost approximately $225K - $235K for a splash park. The Department will continue to build a reserve for the Center. H:\AGENDAS 05-06\3-14-06 OPEN SPACE SPLASH PARK.DOC E5 Board of County Commissioners Cou Wry F L O R U Fl MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Parks & Recreat[en Department Subj: REALLOCATION OF FUNDS FOR THE OPEN SPACE SPLASH PARK Date: March 14, 2006 In early February, a section of the underground sewer line broke at the Savannas campgrounds, necessitating immediate repairs. Due to the emergency nature of the damage, available funding in the "concession supplies and grounds maintenance accounts" was used for the repairs. This agenda is requesting the Board's approval to transfer $8400.00, the remaining balance from the completed "entrance road asphalt" (CIP06-032), to replenish two operating accounts (grounds maintenance ($4,430.00) and concessions supplies ($3,970.00)). Additionally, staff planned to correct an underground electrical problem, as well as converting a small room in the Rasmussen House into a camp store now that it is operational. Replenishment of these accounts will enable staff to proceed with that effort. H:\AGENDAS 05-06\3-14-06 SAVANNAS SEWER LINE REPAIR.DOC M M LINE -TO -LINE TRANSFER REQUEST DEPARTMENT: Parks and Recreation: Parks DATE: 2/7/2006 ACCOUNT NUMBER ACCOUNT ACCOUNT NAME AMOUNT, BALANCE OMB VERIFY TO: 001-7220-546300-700 Grounds Maintenance $4,430 $418 001-7220-552150-700 Concession Supplies $3,970 $3,770 7 FROM: 001-7220-563000-700 Improvements O/T Bld s $8,400 $8,400 p REASON FOR TRANSFER: Reallocating funds with BOCC approval IAW agenda C313 dtd 3/14/06. CONTACT PERSON: DEPARTMENTAL APPROVAL: OMB APPROVAL: ADMINISTRATION APPROVAL: Gu edor, Administrative Mana PHONE #: L_w\ 2551 OMB NOTES: $16,800 INPUT DATE: LINE -TO -LINE TRANSFER #: INPUT BY: DOCUMENT #: Q En AGENDA REQUEST COUNTY F L O D: TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS ITEM NO: DATE: REGULAR C- 3D March 14, 2006 PUBLIC HEARING [ ] CONSENT [ X] SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: REALLOCATION OF FUNDS TO REPAIR UNDERGROUND SEWER AND ELECTRICAL LINES AT THE SAVANNAS CAMPGROUNDS BACKGROUND: In early February, a section of the underground sewer line broke at the Savannas campgrounds, necessitating immediate repairs. Due to the emergency nature of this damage, available funding in the "concession supplies and grounds maintenance accounts" was used for the repairs. This agenda is requesting the Board's approval to transfer $8,400.00, the remaining balance from the completed "entrance road asphalt" (CIP06-032), to replenish two operating accounts (grounds maintenance ($4,430.00) and concessions supplies ($3,970.00)). Additionally, staff planned to correct an underground electrical problem, as well as converting a small room in the Rasmussen House into a camp store now that it is operational. Replenishment of these accounts will enable staff to proceed with that effort. FUNDS WILL BE MADE AVAILABLE IN: 001-7220-552150-700 Savannas (Concession Supplies $3,970.00) 001-7220-546300-700 Savannas (Grounds Maintenance $4,430.00) RECOMMENDATION: Staff recommends the Board's approval to transfer $8,400.00 from the completed "entrance road asphalt" project (CIP06-032) to the abovementioned accounts, in order to proceed with the underground sewer and electrical repairs at the Savannas campgrounds. COMMISSION ACTION: ] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: Dou . Anderson County Administrator Coordination/Si agn tures County Attorney: k' Management &Budget: i`� W Purchasing: Originating Dept: Other: Admin/Finance (if applicable) H:\AGENDAS 05-06\3-14-06 SAVANNAS SEWER LINE REPAIR.DOC AGENDA REQUEST TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS 1*000 ITEM NO: DATE: REGULAR C-3E March 14, 2006 PUBLIC HEARING [ ] CONSENT [ X] SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: REALLOCATION OF FUNDS FOR THE PORT SAINTLUCIE/RAVENSWOOD SPLASH PARK BACKGROUND: For more than a year, staff has been pursuing the construction of a splash park, covered shade area, and office/ticket area at the Port Saint Lucie pool. An opinion of probable construction costs has recently been received and estimates the total cost to be $726,878.00, which is approximately $90,335 over the approved budget. This agenda is requesting the Board's approval to reallocate $102,038.00 from two projects: a. White City Park: 316-7240-563005-7617 Central Services Special Projects (Consulting Engineering) b. Walton Scrub/Boat Dock 316-7240-563000-7658 Central Services Special Projects (Imp O/T Bldgs) c. Walton Scrub/Boat Dock 316-7240-563004-7658 Central Services Special Projects (Architect) that are not going forward to the Port Saint Lucie pool splash park. Another aspect of the project is remediation of the parking area to increase the number of spaces, and improve accessibility. The parking area serves the pool, shuffleboard courts, and the library. The project will provide the first of its kind splash park in the County, much needed office and ticket booth areas, and a 2900 square foot shade structure for bather's comfort and safety. These improvements to the existing pool will greatly add to the recreation opportunities in the County. FUNDS WILL BE MADE AVAILABLE IN: 316-7240-563000-76022 Central Services Special Projects (Improvements O/T Bldgs—PSL/Ravenswood Pool) RECOMMENDATION: Staff recommends approval to reallocate the $102,038.00 listed above to the Port Saint Lucie/Ravenswood pool splash park project. COMMISSION ACTION: OC APPROVED [ J DENIED [ ] OTHER: Approved 5-0 County Administrator Coordination/Si a�n tures County Attorney: _Management & Budget: )4,Purchasing: Originating De Other: H:\AGENDAS 05-06\ -14-06 PSL RAVENSWOOD SPLASH PARK.DOC Admin/Finance if applicable) *A✓ Board of County Commissioners nq i u cCu "-r Y F L o R. ! a A MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation EJ Parks & Recreation Department Subj: REALLOCATION OF FUNDS FOR THE PORT SAINTLUCIE/RAVENSWOOD SPLASH PARK Date: March 14, 2006 For more than a year, staff has been pursuing the construction of a splash park, covered shade area, and office/ticket area at the Port Saint Lucie pool. An opinion of probable construction costs has recently been received and estimates the total cost to be $726,878.00, which is approximately $90,335 over the approved budget. This agenda is requesting the Board's approval to reallocate $102,038.00 from two projects: d. White City Park: 316-7240-563005-7617 Central Services Special Projects (Consulting Engineering) e. Walton Scrub/Boat Dock 316-7240-563000-7658 Central Services Special Projects (Imp O/T Bldgs) f. Walton Scrub/Boat Dock 316-7240-563004-7658 Central Services Special Projects (Architect) that are not going forward to the Port Saint Lucie pool splash park . Another aspect of the project is remediation of the parking area to increase the number of spaces, and improve accessibility. The parking area serves the pool, shuffleboard courts, and the library. The project will provide the first of its kind splash park in the County, much needed office and ticket booth areas, and a 2900 square foot shade structure for bather's comfort and safety. These improvements to the existing pool will greatly add to the recreation opportunities in the County. H:\AGENDAS 05-06\3-14-06 PSL RAVENSWOOD SPLASH PARK.DOC J `4W AGENDA REQUEST ITEM NO: DATE: REGULAR C-3F March 14, 2006 PUBLIC HEARING [ CONSENT [ Xj TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Pete Keogh SUBJECT: DONATION OF SURPLUS CIVIC CENTER EQUIPMENT TO THE FORT PIERCE SUNRISE THEATER BACKGROUND: While the Civic Center is awaiting its demise, the Sunrise Theater has approached the Parks and Recreation Department concerning the piano in the Civic Center auditorium that they could use at the theater. Staff has determined that there is no other County -owned facility that can use the equipment, which would become surplus and be disposed of when the auditorium is demolished. The piano is heavily damaged but is considered repairable. It has already been removed from the County inventory. On January 24, 2006, the Board approved donation of spotlights, lighting equipment, rigging poles and motors to the Sunrise. At this time, staff is requesting the Board's approval to donate the piano to the Sunrise Theater. FUNDS WILL BE MADE AVAILABLE IN: N/A RECOMMENDATION: Staff requests the Board's approval to donate the Civic Center piano to the Sunrise Theater. COMMISSION ACTION: [X APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Coordination/Si agn tures & Budget: CONCURRENCE: ug M. Anderson County Administrator Purchasing: Originating HAAGENDAS Other: CIVIC CENTER PIANO.DOC Admin/Finance (if applicable) *. Board of County Commissioners MEMORANDUM To: Board of County Commissioners From: Administrative Manager, Parks and Recreation Thru: Director, Parks and Recreation Subj: DONATION OF SURPLUS CIVIC CENTER EQUIPMENT Date: March 14, 2006 r Parks & Recreation Department While the Civic Center is awaiting its demise, the Sunrise Theater has approached the Parks and Recreation Department concerning the piano in the Civic Center auditorium that they could use at the theater. Staff has determined that there is no other County -owned facility that can use the equipment, which would become surplus and be disposed of when the auditorium is demolished. The piano is heavily damaged but is considered repairable. It has already been removed from the County inventory. On January 24, 2006, the Board approved donation of spotlights, lighting equipment, rigging poles and motors to the Sunrise. At this time, staff is requesting the Board's approval to donate the piano to the Sunrise Theater. HAAGENDAS 05-06\3-14-06 CIVIC CENTER PIANO.DOC AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation M ITEM NO: C-3#— DATE: March 14, 2006 REGULAR [] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Pete Keogh, Director SUBJECT: Approval of State Inmate Work Program Contract Renewal BACKGROUND: On February 22, 2005, the BOCC approved the implementation of the State Inmate Work Program. The contract expires midnight, June 29, 2006 and staff is requesting that the BOCC approve renewal of the contract. The program's work squad is being used on a rotation basis by all of Parks & Recreation's divisions and has been successful. Also, the program was a great asset to the County after Hurricane Wilma. Attached is a copy of the February 22, 2005 memorandum that was provided to the BOCC outlining the benefits of the program. Currently there are enough funds budgeted to pay for FY05/06 program costs. Staff will be budgeting $52,330 in contractual services to pay for FY 06/07 program costs if the Board approves renewal of the contract. PREVIOUS ACTION: N/A FUNDS WILL BE MADE AVAILABLE: 001-7210-534000-700 Contractual Services RECOMMENDATION: Staff recommends that the BOCC approve renewal of the State Inmate Work Program in the amount of $52,330 to pay for labor costs that covers the (5) inmates and (1) correctional work squad officer, approve the contract amendment between the State & the County as approved by the County Attorney, and authorize the Chairman to sign the contract. COMMISSION ACTION: [X] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURR CE: Dou Anderson County Administrator Coordination/Signatures _1 County Attorney: Mgt &Budget: �'tw 3 Originating Dept: Public Works: Other: Finance: (Check for Copy only, if applicable) Purchasing: 0 Parks and Recreation Department Memorandum To: Board of County Commissioners From: Linda Brown, Assistant Parks & Recreation Director L' Subject: Approval of State Inmate Work Program Date: February 22, 2005 On October 26, 2004, the BOCC approved the continuation of an inmate work program through the Sheriff's Department. Eighty Thousand Dollars ($80,000) was allocated for the program to cover labor costs and landfill costs. The program in 2003 had mediocre success and although several attempts have been made by County staff dt the Sheriff's Department staff to get the program implemented for FYI 04/05, these attempts have been unsuccessful. This has been due in -part to the fact that there is a lack of inmates for the program, as well as, a lack of deputy's who are available to oversee the work crews. The fact that the inmates are short -timers correlates to a large inmate turnover and a quality of work that is not always satisfactory. Staff is requesting that the Board consider participating in the State Inmate Work Program utilizing the funds set aside for the County Inmate Work Program as they are not being utilized. This program would compliment the County Inmate Work Program and would provide (5 white collar crime) inmates dedicated to Parks & Recreation and (1) correctional work squad officer to oversee the inmates. Because the state inmates are long -timers, the advantages of this program are that the county is guaranteed a forty -hour (40) work week with the same inmates and the same over - site officer. Using this program will eliminate the time spent by staff processing paperwork. Another advantage to the State program is that the inmates can work on Saturdays unlike the county inmates. Staff has also requested that if the Board approves this program that we be provided with skilled workers. The state also guarantees that the work performed by its inmates will meet the County's standards as it has remedies to ensure the inmates' performance. The cost of the program is $52,000. This will cover the cost of the salary of the correctional work squad officer who will transport and oversee the inmates. This breaks down to $25.00/hr. which is what we are currently paying for a county deputy. ni/e[/1d66 16:35 15615973547 n W S 197 DRAFT Amendment #1 CONTRACT AMENDMENT BETWEEN THE DEPARTMENT OF CORRECTIONS AND ST. LUCIE COUNTY, BOARD OF COUNTY COMMISSIONERS This is an Amendment to the Contract between the Florida Department of Corrections ("Department") and St. Lucie County, Board of County Commissioners ("Contractor") to provide for the use of inmate labor in work programs. This Amendment: • renews the Contract for one (1) year pursuant to Section I., B., Contract Renewal; • revises the end date of the Contract referenced in Section I., A., Contract Term; and • replaces Addendum A with Revised Addendum A, Amendment #1 to update costs associated with the work squad. Original contract period: June 30, 2005 through June 29, 2006 In accordance with Section V., Contract Modifications; the following changes are hereby made: I. Section I., A., Contract Term, is hereby revised to read: A. This Contract began June 30, 2005 and shall end at midnight on June 29, 2007. This Contract is in its first renewal year. 2. Pursuant to Section III., Compensation, A., 5, the rate of compensation is amended to reflect the rates indicated in Revised Addendum A, Amendment #1. Addendum A is hereby replaced with Revised Addendum A, Amendment #1. All other terms and conditions of the original Contract remain in full force and effect. This Amendment shall begin on the date on which it is signed by both parties. Page 1 of 2 ...a uci cuu lo: 3 lib 5 db *0 WS 197 DRA.'T Amendment #1 IN WITNESS THEREOF, the parties hereto have caused this .Amendment to be executed by their undersigned officials as duly authorized. CONTRACTOR: ST. LUCIE COUNTY, BOARD OF COUNTY COMNIISSIONERS SIGNED BY: DATE: FEID #: DEPARTMENT OF CORRECTIONS SIGNED SIGNED BY: BY: NAME: James R. McDonough TTILE: Secretary Department of Corrections DATE: NAME: Louis A. 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Ci O r m 'o v -ji V c Q_ m M w < a y Q m 3 `°m o � CD CD a �' � -Q fir, co(D a Q `4 m m c = a 3 I m o � m y y y� r 0 w , c� .. w C_ n. ? •A�mCD CD g rom�N�9 c mmmym omc CD c m w w a nw ° `� m L� a o m CD criD 3 a fi a c a y m `0 � x 0 v mm Dp �o o m C.s a t j rp c m o. o m 3 x°, m r°n x 4: m O C � :r sv m a TO: Board of County Commissioners SUBMITTED BY: Community Services AGENDA REQUE110 ITEM NO: C-44 DATE: March 14, 2006 Regular[ ] Public Hearing [ Consent [X ] PRESENTED BY: Beth Ryder, Director �'�— SUBJECT: FY 2005/2006 Community Services Block Grant Modification of Agreement with Florida Department of Community Affairs. BACKGROUND: The Florida Department of Community Affairs has allocated additional funds that were unexpended from the FY04/05 allocation to all the Community Action Agencies in the State. This year the Treasure Coast Community Action Agency is receiving an additional $22,424.00 ($22,050.00 to St. Lucie County, $374.00 to Martin County), bringing the total for FY05/06 to $264,756.00. Funds for St. Lucie County will be used to assist with rent, mortgage or utilities payments to prevent eviction or termination of services. Martin County will utilize their funding to provide rent, mortgage or utilities payment assistance to prevent eviction or termination of services. See attached memorandum #06-81. FUNDS AVAIL: Account Number 001179-6420-331691-600 (CSBG Grant — Florida Department of Community Affairs) PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends the Board of County Commissioners approve the proposed Modification Agreement with the Florida Department of Community Affair for the FY2005-2006 Community Services Block Grant, and authorize the Chairman to sign all documents necessary for acceptance of the modification. COMMISSION ACTION: [� APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attomey:x_ i Originating Department: Coordination/Signatures Mtanagement & Budgeb t5 1 ' 'C�� Other CONCtouglas . Anderson County Administrator Purchasing: Finance:x Check for copy only, if applicable COMMUNITY SERVICES MEMORANDUM #06-81 TO: Board of County Commissioners FROM: Beth Ryder, Community Services Director% SUBJECT: Approve Modification to the FY 2006/2006 Department of Community Affairs Community Services Block Grant Agreement DATE: March 14, 2006 St. Lucie County is the lead county for the Treasure Coast Community Action Agency. Attached for Board approval is the Modification Agreement between the Florida Department of Community Affairs and St. Lucie County Board of County Commissioners in the amount of $264,756. This figure represents the following: $242,332 Current FY 2005- 2006 CSBG contract allocation $ 22,050 Carryover funds from FY04-05 for St. Lucie County $ 374 Carryover funds from FY04-05 for Martin County $264,756 Total reimbursement availability Funds for St. Lucie County will be used to assist with rent, mortgage or utilities payments to prevent eviction or termination of services. Martin County will utilize their funding to provide rent, mortgage or utilities payment assistance to prevent eviction or termination of services. Recommendation: Staff recommends that the Board of County Commissioners approve the proposed Modification of Agreement with the Florida Department of Community Affairs for FY2005-2006 Community Services Block Grant and authorize the chairman to sign all documents necessary for the acceptance of the modification. < DOV IY1Vl)1N 1%-A11VA AMENDED ATTACHMENT A rr• RECIPIENT INFORMATION FEDERAL FISCAL YEAR: 2005 2006 CONTRACT PERIOD: September 30, 2005 to September 30, 2006 FOR DCA USE ONLY DATE RECEIVED: REVISIONS) RCVD: / / DCA CONSULTANT: I. RECIPIENT CATEGORY: ( ) Non -Profit (X) Local Government ( ) Tribal Government II. RECIPIENT FISCAL YEAR: From 10/01/2005 to 09/30/2006 III. COUNTIES TO BE SERVED WITH THESE FUNDS: 5 LSt. Lucie 2.Martin 3.Okeechobee 4. IV. GENERAL ADMINISTRATIVE INFORMATION a. Name of Recipient: St Lucie County Board of County Commissioners b. Address: 2300 Virginia Avenue City: Fort Piece, , FL Zip Code 34982 County: St. Lucie Telephone: (772) 462-1777 Fax: (772) 462-1703 E-Mail Address: beth;'ii,co.st-lucie.fl.us c. Mailing Address (if different from above): Address: 437 North Th Street St. Lucie City: Fort Piece. _ , FL Zip Code 34950 County: Telephone: (772) 462-1777 Fax: ( 772) 462-1703 E-Mail Address: Beth a.co.st-lucie.fl.us d. Chief Elected Official (for local governments) or President/ Chairman of Board (corporations): Name: Doug Coward Title: Chairman - BOCC City: Fort Piece, , FL Zip Code 34982 County: St. Lucie - Fax: (772) 462-2131 Telephone: (772) 462-1412 E-Mail Address: coxvard,tr;co.st-lucie.fl.us e. Official to Receive State Warrant: Name: Wend Foss Title: Accounts Payable-Contracts/Grants Supervisor Address:_2300 Virginia Avenue St. Lucie City: Fort Piece, _ , FL Zip Code 34982 County: Telephone: (772) 462-1492 Fax: (772) 462-1614 E-Mail Address: Fosswenddstlucieeo.Qov f. Contact Person: Name: Beth Ryder Title: Community Services Director City: Fort Piece, , FL Zip Code 34950 Courrty: St. Lucie Telephone: (772) 462-1777 Fax: (772) 462-1703 E-Mail Address: Beth jr,co.st-lucie.fl.us g. Name and title of person(s) authorized to sign fiscal reports: Name: Beth Ryder Title: Community Services Director Name Title h. Federal Identification Number: 59-6000835 V. SUB -RECIPIENT INFORMATION These funds will be transferred to one or more Sub -Recipients: Yes (XX) No ( ) For each Sub -Recipient, attach a copy of Attachment B -2, Sub -Recipient Information. CSBG MODIFICATION AMENDED ATTACHMENT B-1 BUDGET SUMMARY RECIPIENT REVENUE SOURCES PERCENT MATCH TOTAL AMOUNT NOTES- Round all figures up to the nearest dollar. 1. CSBG Grant Fundsr�x, �Y 264,756 Provide a minimum of 2. Cash Match 2% 5,295 2% -Cash Match 20% - Total Match Do not under match. 3. In -Kind Match 1 8% 47,656 = 1.99% Cash Match is 4. TOTAL MATCH (Line 2 + Line 3) 20% 52,951 unacceptable. Match amounts must agree with 5. TOTAL FUNDS 4 1 + Line Line ( ) k the amended totals reflected on za ?' r the Modification Cover Page. A B C D E F CASH AND CSBG FUNDS ONLY IN -KIND EXPENSE CATEGORY Last Approved Proposed 2004-2005 Total M MATCH CSBG Budget- Carryover CSBG Budget Amount Funds (Col. C +D) TOTAL CSBG FUNDS 242,332 242,332 22,424 264,756 52,951 i ADMnINISTRATIV 6. RECIPIENT EXPENSES 500 500 (Salaries + Fringe, Rent, Utilities, Travel, Other) 30.340 7. SUB -RECIPIENT EXPENSES 21,344 (Salaries + Fringe, Rent, Utilities, Travel, Other) 8. TOTAL ADMINISTRATIVE EXPENSES 500 500 51,684 (Line 6 + Line 7) See footnote 9. ADMINISTRATIVE EXPENSE PERCENT VALUE IN CELL 8C MAY NOT EXCEED 15%OF Cell 18C [(Cell 8C divided by cell 18C) x 1001 001 88% '3ROGRAM 10. RECIPIENT DIRECT CLIENT ASSISTANCE 102,568 22,050 124,618 11. RECIPIENT OTHER PROGRAM EXPENSES 26,580 26,580 (Salaries + Fringe. Rent. Utilities. Travel. Other) 12, SUBTOTAL RECIPIENT PROGRAM EXPENSES 129,148 22,050 151,198 (Line 10 + Line 12) 13. SUB -RECIPIENT DIRECT CLIENT 112,684 374 113,058 1,267 ASSISTANCE EXPENSES 14. SUB -RECIPIENT OTHER PROGRAM EXPENSES (Salaries + Fringe, Rent, Utilities, Travel, etc.) 15. SUBTOTAL SUB -RECIPIENT PROGRAM 112,684 374 113,058 1,267 EXPENSES (Line 14 + Line 15) 264,256 16. TOTAL PROGRAM (Line 12 + Line 15) 241,832 22,424 1,267 17. SECONDARY ADMINISTRATIVE EXPENSES 18. GRAND TOTAL EXPENSE., 242,332 1 22,424 264,756 52,951 F (Line 8 + Line 16 + line 17) *THE AMOUNT IN CELL 8D CANNOT EXCEED THE UNSPENT ADMINISTRATIVE BALANCE FROM YOUR FY 2004-2005 CONTRACT CLOSE-OUT. **ADJUSTMENTS TO LAST APPROVED CSBG BUDGET MAYBE MADE IN COLUMN C. %r' CSBG MODIFICATION AMENDED ATTACHMENT B-2 SUB -RECIPIENT INFORMATION (Complete this page for each sub -recipient) RECIPIENT: St. Lucie County Board of County Commissioners SUB -RECIPIENT INFORMATION: NAME OF ENTITY Martin County Board of County Commissioners MAILING ADDRESS: 415 SE Balboa Avenue, Stuart,FL ZIPCODE 34994 STREET ADDRESS (IF DIFFERENT): ZIPCODE E5 CONTACT PERSON'S NAME AND TITLE: Sonia Larsen, Health & Human Services Assistant Administrator TELEPHONE: 772-288-5642 FAX: 772-221-2397 NOTE: The following line items (7, 13, 14 and 15) must correspond to Attachment B-1, Budget Summary. If there is more than one sub -recipient, it is the Recipient's responsibility to ensure that the total of all sub -recipient budgets add correctly. Expenditures must be detailed in Attachment B-3. CSBG FUNDED PROGRAMS ONLY )CSBG CASH IN {KIND (D) TOTAL EXPENSE CATEGORY FUNDS MATCH MATCH SUB -RECIPIENT ADMINISTRATIVE EXPENSES: 7. SUB -RECIPIENT EXPENSES 11.408 11,408 (Salaries + Fringe, Rent, Utilities, Travel, Other) SUB -RECIPIENT PROGRAM EXPENSES: 13. SUB -RECIPIENT DIRECT CLIENT ASSISTANCE 63380 1.267 64.647 -EXPENSES ------------------------------------------ ----------- --------- ----------- --------- 14. SUB -RECIPIENT OTHER PROGRAM EXPENSES (Salaries + Fringe, Rent, Utilities, Travel, etc) 15. SUBTOTAL SUB -RECIPIENT PROGRAM 63.380 1.267 64.647 EXPENSES (Line 13 + Line 14 TOTAL EXPENSES: (Line 7 + Line 15) 63,380 1.267 1 L408 76,05-5 The Recipient must have a written agreement with all subcontractors. The agreement must meet the requirements of section 14 of this agreement. A copy of the unsigned agreement with the subcontractor must be forwarded to the Department for review and approval along with this agreement. M In CSBG MODIFICATION AMENDED ATTACHMENT B-3 BUDGET DETAIL Page _ of GOAL, BUDGET OUTCOME, INDICATOR BUDGETED LINE ITEM (For Direct EXPENDITURES NUMBER Client Assistance Only) CSBG CASH IN-IQNND FUNDS MATCH* MATCH* 8 SUB RECIPIENT ADMINISTRATIVE EXPENSE Salaries Stag' Assistant 428.4 hrs X $17/hr = $7,283 7,283 Assistant Administrator 46 Inrs X $31/hr = $1.426 1.426 Fringe Benefits: FICA, FICA MAND, Retirement. Group Health. Insurance Administration Fee. Life Insurance. Worker's Compensation, Unemployment Compensation - $8,709 * 31%=$2,699 1699 In hind match will be provided ui the form of salaries. Match Source: Martin County Board of Count}• Commissioners Total Sub Recipient Expenses 11.408 DIRECT CLIENT SERVICES 6.2 B-3 Apprommnately 3 household iq approximately $450 X 2 months renthnortgage assistance 2.700 6.2 B-3 Approximately 110 households ;er approximately $500 14 (or less) rent/mortgage assistance 55,000 6.2 B-2 Approximately 16 households :ci. approximately $250 (or less) utilitybtility deposit assistance 4,000 6.2 B-2 Approxnmately 4 households ir& approximately $281.75 (or less) utility/utility deposit assistance 1,127 6.2 D Approtumately 6 households i i! approxunateh $88.33 (or less) for assistance with prescription eyeglasses 553 Cash match will be in the form of a 2% share of all rent/mortgage payments, utility payments/deposits. eyeglass purchases. Match Source: Martin Count_,. Board of Count_N- Commissioners TOTAL DIRECT CLIENT SERVICES 63.380 1.267 TOTALS 63,380 1,267 11,408 *EXPLAIN SOURCES OF CASH AND IN -KIND MATCH fir+' CSBG MODIFICATION AMENDED ATTACHMENT B-2 SUB -RECIPIENT INFORMATION (Complete this page for each sub -recipient) RECIPIENT: St. Lucie County Board of County Commissioners SUB -RECIPIENT INFORMATION: NAME OF ENTITY Okeechobee County Board of County Commissioners MAILING ADDRESS: 1019 W. South Park Street, Okeechobee,FL ZIPCODE 34974 STREET ADDRESS (IF DIFFERENT): ZIPCODE CONTACT PERSON'S NAME AND TITLE: Sheila Savage, Program Director — Okeechobee Senior Services TELEPHONE: 863-462-5180 FAX: 863-462-5184 NOTE: The following line items (7, 13, 14 and 15) must correspond to Attachment B-1, Budget Summary. If there is more than one sub -recipient, it is the Recipient's responsibility to ensure that the total of all sub -recipient budgets add correctly. Expenditures must be detailed in Attachment B-3. CSBG FUNDED PROGRAMS ONLY CSBG CASH IN -KIND IND (D) TOTAL EXPENSE CATEGORY FUNDS MATCH MATCH SUB -RECIPIENT ADMINISTRATIVE EXPENSES: 7. SUB -RECIPIENT EXPENSES 994 8.942 9,936 (Salaries + Fringe, Rent, Utilities, Travel, Other) SUB -RECIPIENT PROGRAM EXPENSES: 13. SUB -RECIPIENT DIRECT CLIENT ASSISTANCE 49.678 49,678 -EXPENSES ------------------------------------------ ----------- --------- ----------- --------- 14. SUB -RECIPIENT OTHER PROGRAM EXPENSES (Salaries + Fringe, Rent, Utilities, Travel, etc) 15. SUBTOTAL SUB -RECIPIENT PROGRAM 49,678 49.678 EXPENSES (Line 13 + Line 14 TOTAL EXPENSES: (Line 7 + Line 15) 49,678 994 8,942 �9.614 The Recipient must have a written agreement with all subcontractors. The agreement must meet the requirements of section 14 of this agreement. A copy of the unsigned agreement with the subcontractor must be forwarded to the Department for review and approval along with this agreement. NO CHANGE cm CSBG MODIFICATION AMENDED ATTACHMENT B-3 BUDGET DETAIL ..,...., Page _ of V1MGR.LVul GOAL, BUDGET LINE ITEM OUTCOME, INDICATOR (For Direct N O CHANGE BUDGETED EXPENDITURES NUMBER Client Assistance Only) CSBG CASH IN -HIND FUNDS MATCH' MATCH` 7 SUB RECIPIENT ADME41STRATIVE EXPENSE Salaries Administrative Assistant 421.21 hrs X $15.2 F/hr = $6,419 6.419 Fringe Benefits: FICA, Retirement, Worker's Compensation, Unemployment Compensation - $6.419 X 39.3%= $2.523 2,523 In kind match will be provided in the form of salaries. Match Source: Okeechobee County Board of County Commissioners 714 Program Manager 33.151nrs X $21.5 3/lu = $714 280 Fringe Benefits: FICA, Retirement, Workers Compensation, Unemployment Compensation - $714 X 39.3% =$280 Cash match will be provided in the form of salaries. Match Source: Okeechobee County Board of County Conunissioners Total Sub Recipient Expenses 994 8,942 DIRECT CLIENT SERVICES 6.1A SENIORS PARTICIPATE IN SERVICES THAT SUPPORT ACTIVE, INDEPENDENT LIVING 14 Approximately 3.426.06 hours of Personal Care, Homemaking and Respite Services fd_ approximately $14.50/lu + $49.678 46,678 Services include personal care which entails assistance with bathing. etc., light housekeeping for those unable to perform chores such as sweeping, mopping, washing dishes and laundry and respite for the caregivers of those clients requiring 24 hour care in order for the caregivers to maintain their own health. TOTAL DIRECT CLIENT SERVICES 46,678 TOTALS 46,678 994 8,942 *EXPLAIN SOURCES OF CASH AND LN-KtND MA U11 CSBG MODIFICATION Page _ of AMENDED ATTACHMENT B-3 BUDGET DETAIL DL i.ucre GOAL, OUTCOME, BUDGETED BUDGET INDICATOR EXPENDITURES LINE ITEM (For Direct NUMBER Client Assistance Only) CSBG CASH IN -KIND FUNDS MATCH* MATCH* 5 RECIPIENT ADAHMSTRaTIVE EXPENSE Salaries 20,844 Community Sex -vices Director 524.125 hrs X $39.77/hr = $20.844 Fringe Benefits: FlC--i, FICA Aland, Retirement, Group Health Insurance, Insurance Administration Fee, Life Insurance, 6,462 R'orker's Compensation, Iinemployment Compensation - $20,844 X 31% = $6,462 In kind match will be provided in the form of salaries. Match Source. St. Lucie County Board of County Commissioners Utilities — 437 North 7' Street 3,034 Cash match Rill be provided in the form of utilities Match Source: St. Lucie County Board of County Commissioners Travel >OO Total Recipient Expenses 500 3,034 27,306 RECIPIENT PROGR .M EXPENSES DIRECT CLIENT SERVICES 1.2-F Approximately 5 clients X approximately $25 X 4 mouths hill 500 receive bus passes for travel to employment. 6.2 _A-3 Approximately 15 clients X approximately $666.66 will receive 10.000 Meals on IfIreek. 6.2-B-2 Approximately 40 clients X approximately $738.75 wilt receive 29.550 assistance with utilih' payment.-; and/or deposits. 6.2-B-3 Approximately 50 clients X approximately $1,39136 mill receive 69.568 assistance with mortgage payments and/or rent deposits. 6.2-D Approximately 20 clients X approximately $375.00 will receive 7.500 assistance with prescriptive medications. 6.2-D Approximately 10 clients X approximately $250.00 will receive 2.500 assistance with prescriptive medications. 6.2-11 Approximately 20 clients X approximately $2.%.00 will receive Disaster Relief assistance, including but not limited to food and/or 5 000 clothing and transportation TOTAL DIRECT CLIENT SERVI(ES 124.618 RECIPIENT OTHER PROGRAM EXPENSES Salaries Community Services Technician III 1080 hrs _l' $19.51= $20.290 20.290 FIt �A, FICA Aland, Retirement, Group Health Insurance, Insurance administration Fee, Life Insurance, 'Worker's Compensation, Unemployment Compensation $20.290 X 31%= $ 6,290 6.290 TOTAL RECIPIENT OTHER PROGRAM EXPENSES 2(> 580 TOTALS IS1,698 3,034 27,306 *EXPLAIN SOURCES OF CASH AND IN -KIND MATCH COUNTY F L O R E D A AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Community Services Department ITEM NO. C-411 DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING[ ] CONSENT [X ] PRESENTED BY: John Franklin, Housing Manager SUBJECT: Staff requests permission to explore forming a HOME Consortium with St. Lucie County, Martin County and Indian River County for the purpose of receiving and administering funds through the HOME program. BACKGROUND: Please refer to Memorandum No. 06-83 FUNDS AVAIL: N/A PREVIOUS ACTION: On February 26, 2002 the Board approved to submit a letter of intent indicating the intention of St. Lucie County and the City of Fort Pierce to form a HOME Consortium. RECOMMENDATION: Staff recommends approval to develop the application to US Department of Housing and Urban Development to form a HOME Consortium, and authorize Chair to sign all necessary documents if approved for funding. COMMISSION ACTION: [X] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 tj County Attorney: x i Originating Department: x Finance: x Check for copy only, if applicable C NNCU RREN E: D glas M. Anderson County Administrator Coordination/Signatures Management & Budget x Purchasing: Other: Other: En COUNTY F L O R I D A TO: FROM: SUBJECT: DATE: Community Services MEMORANDUM #06-83 Board of County Commissioners John Franklin, Housing Manager Intent to form a HOME Consortium March 14, 2006 On February 26, 2002 the Board approved submitting a letter of intent indicating the intention of St. Lucie County and the City of Fort Pierce to form a HOME Consortium for the purpose of receiving and administering funds through the HOME program. The HOME Investment Partnerships Program was created through the National Affordable Housing Act of 1990. The purpose of the HOME Program is to increase the supply of safe, decent, sanitary and affordable housing for low and very -low-income households. HOME funds are allocated to states and local jurisdictions as one of four community development formula grant programs administered by the U.S. Department of Housing and Urban Development (HUD). Each year Congress allocates HOME Program funds by formula to state and local governments. There are two ways to receive the designation as a Participating Jurisdiction (PJ) for HOME funding. A single jurisdiction may receive the designation based on population and need; or a group of local governments can form a Consortium to receive and administer the HOME funds. At this time, Martin County, Indian River County nor St. Lucie County has sufficient population to receive the designation of PJ. Therefore, it is necessary to form a Consortium and then qualify to receive the designation of PJ. Each entity would then be eligible to receive an annual allocation of funds through the HOME program. The first step to forming a HOME Consortium is to file a Letter of Intent with the Department of Housing and Urban Development (HUD). Once the Letter of Intent is filed, HUD will provide the proposed Consortium with the amount of the first year allocation and technical assistance to receive the official designation. The letter of intent does not obligate the counties. This is only the first step and it authorizes staff to begin the process with HUD. RECOMMENDATION: Staff recommends approval to develop the application to US Department of Housing and Urban Development to form a HOME Consortium, and authorize Chair to sign all necessary documents if approved for funding. �41W AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Community Services Division ITEM NO: C-4C DATE: March 14, 2006 Regular [ ] Public Hearing [ Consent [X ] PRESENTED BY: John Franklin, Housing Manager SUBJECT: Approval to amend Resolution No. 95-065 to allow alternates to serve on the Citizens Advisory Task Force (CATF). BACKGROUND: On March 14, 1994 the Board adopted Resolution No. 95-065 allowing the creation of the Citizens Advisory Task Force. Staff is recommends amending Resolution No. 95-065 to allow for alternates appointed by the governing body, current CATF members or the Housing Manager to serve on the task force as temporary alternates when conflicts in their schedules prohibit attendance. FUNDS AVAIL: N/A PREVIOUS ACTION: The Board adopted Resolution No. 95-065 on March 14,1995 allowing the creation of the Citizens Advisory Task Force. RECOMMENDATION: Staff recommends amending Resolution No. 95-065 to allow for alternates to serve on the Citizens Advisory Task Force. COMMISSION ACTION: [*APPROVED [I DENIED [ ] OTHER: Approved 5-0 County Attorney: x Coordination/Signatures Management & Budget x �� A urchasing: Originating Department: x Other: Finance: x Check for copy only, if applicable Other: CONCURRE Do las M. Anderson County Administrator AMENDMENT TO RESOLUTION: 95-065, EXHIBIT A ST. LUCIE COUNTY The County would like to amend Resolution: 95-065 Exhibit A, Section e. Changes are noted in bold print. Existing LLan Language: A citizen advisory task force shall be established (composed of citizens of the jurisdiction) to provide input relative to all phases of the project process. Residents of low to moderate income neighborhoods shall be included in this task force. The task force members will be appointed by the governing body before the Second Public Hearing on the project. The governing body, appointed task force members or the Housing Manager will then appoint alternates if the task force members are not able to attend the meetings. Members may be re- appointed as a standing committee. The task force members will meet at its discretion and will offer recommendations as it deems appropriate. The County feels these changes are necessary due to the conflicting schedules of our representatives of the Citizens Advisory Task Force. These changes will ensure that a quorum will be reached and the Community Development Block Grant program can continue on in a timely manner. 02/16/2006 16:46 5F14621440 cou JoAnne Holman, 'Merle the 7Z Circuit Our ' Lucie Q9Sg 'File Number: 140C Recorded; 05-30-95 12:29 P.M. 4 unty `so k. _GE 0031 PAGE 02/05 1 RiESOLU'TION: 95-065 2 4 A Rffi80LUTION Acomm TUR ST. Luciz COm 5 CITIBmet VkRTICXPATZ0N PLAN AS PART OF TEM 6 APPLICATION FOR CITIES C09MMITY 7 DEVELOPHZNT BLOCK GRANT PROGRAM a 9 10 WMRWW, the Board of County Commissioners of, St. LuCie County, 11 Florida, has made the following determinations: 12 13 14 1. The Board of County Commissioners of St. Lucie County, -15 Florida, intends to apply for funds from the Florida 17 Communitntof Dev Development Community ock Grant through program. small. Cities 18 rsoognizes the need to for there to maXimum 19 2. The Board '2b citizen input in the program planning and project design Q 21 process for all the Small Cities Community development .i 22 Block Grant program. 23 24 25 NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners 26 of St. Lucie County, Florida: 27 28 29 A. The County hereby adopts the St. Lucie County C3tisan 30 participation Plan, attached as Exhibit A, which plan 31 provides the citizens of St. Lucie County a format for 32 providing input into the development of the Small Cities 33 Community Block Grant program. 34 35 36 After motion and second, the vote on this resolution was as 37 follows: 38 AYE 39 Chairman Denny Green 40 AYE 41 vice -Chairman Ken Sattler 42 AYE 4Commissioner Gary Charles, Sr. 44 AYE 45 Commissioner Cliff Barnes 46 AYE 47 CommissionerHavert L. Fenn VA a 0IQti011 95-06 S Hamh le, 1995 pass l 02/16/2006 16:46 5614621440 COU DP. BOOK 035E' PAGE 0037- PAGE 03/05 Ln 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 pABBFD AND DULY ADOPTBD this 14th Day of March, 1895. ATTEST: 95-065�a6} D�?1 lAarnh 1&, 1095 HOARD OF COUNTY COMMISSIONERS �t ST. LUCIE COUNTY, FLORIDA o y_ HY -- hai.. an APPROVED AS TO FORM AND Rvevlutiaa 95-065 Paga Z 02/16/2006 16:46 5614621440 c0U PAGE 04/05 FROM .: � I MPsON-i* AS" ' I ATES PHONE ! 2. : 833 07 ()P 300K 095B PAGE 0033 ST. LUCIE COUNTY CITIZEN PARTICIPATION PLAN '�%o Pa in order to provide citizens with information concerning the Commuxiity Development ;clock Grant (CDSG) progrdm"r St. Lucie County will take the following actions: a_ Make available to the public, in a► reaconable and timely manner, information concerning the amounts of funds available for various activities and the grange of activities thAt way be undertaken. b. Provide citizens with adequate notice of public hearings, which are to be hold at times and locations convonipnf to potential or actual beneficiarieo, and with accommodation for the handicapped. If a significant number of non-ftglish speaking residents could reasonably be expected to attend a public hearing, an interpreter will be provided for the language expected to he rapresented. C. If any party repra*entingr lOw to moderate incomes persons requests aasista.nce for developing a proposal for the CD9G, the governing body $hall determine the eligibility of the proposed activity. If $uch activity is eligible for fuac>dirg, the party'>s ideas will be discussed at the First. public Hearing in tho CDBG application or amendmoae►t stage. Xnfor=ation available from the state regarding the application process will be provided to interacted parties, d. Hold at least one public Hearing to obtain the views of citizens on community developmcnL noods. & citizen advisory task force shall be eet-ublishad (compoecd of citizens of the jurisdiction) to provide input -relative to all phases of the project Process. Residents of low and moderate income neighborhoods shall be included in this task force. The task force members will be appointbd by tho governing body before the Second Public Hearing on the project. Members zeOY be re -appointed as a Standing c0mmittme. T1%a tank force will meet at its discretion and will offer 7rocommendations as it deems appr'o-priwte. f. Develop and publish >a summary of the proposed application that will provide citizansti w1th an oppoxtumi.ty, to examine ita contents and submit their comments. 0 02/16/2006 16:46 5F-14621440 cou PAGE 05/05 ....... v -%' ' ��.•.""'u... i 1101%- rU1 w n 130oK 0955 PAGE 0034 ST. LUCIE COUNTY CITIZENS' PARTICIPATION PLAN page 2 g. Consider any comments a -Ad views expressed by citizens on the proposed application send, if appropriate, modify the proposed application- h. Hold at least one public hearing to obtain the views Of citimanz on the final application prior td its suhminAion to the department. J. Hold at least one public Hearing during the grant implementation process to review the program performance. This may be combined with the Public Hearing on amendueents, if any such haaringB are required. J. ,All grievances and eomplaixits will receive a written answer within 15 working days where practicable, Verbal complaints that cannot be remedial immediately documented by the bongfiGcia►ry (or a deeignated- reprementativo of St. Lucia County) and signed to be treated as all other written cowplaiftts. Complaints should be addressed: County Administrator St. Lucie County 2300 Virginia Ave., Rm. 203 Ft. pi.ercef FL 34994 or cal l 462 j 400 between the hours of 8: 3o am to 5 : 00 PM for an appointment. Adopted by governing body the 14th day of March , 1995. Authorize apresentative %*✓ COi t F ITY F L O R 1 D A AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): UTILITIES DEPARTMENT ITEM NO. C DATE: March 14, 2006 REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) PRES T BY: P.M. Bowers Utility Director SUBJECT: Staff requests approval of Change Order #2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract. FUNDS AVAILABLE: N/A PREVIOUS ACTION: Board of County Commissioners approved Contract #C04-12-678 between St. Lucie County and West Florida Maintenance, Inc. in December 2004. RECOMMENDATION: Staff recommends that the Board approve Maintenance, Inc. for the repair and painting of the South Hutchinson extension of 30 days to the contract. COMMISSION ACTION: XAPPROVED O DENIED L7 OTHER: Approved 5-0 Change Order #2 with West Florida Island Water Reclamation Facility for an CONCU CE: E�du6las Anderson County Administrator qeReview and Approvals E Count Attorne : Management and Budget: �`� �% Y Y _ 9 g / o Purchasing: Wr Originating Dept: _ ❑ Other: ❑ Other: 'I Finance: (Check for copy only, if applicable): Anyono with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462-1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. COUNTY It: IL O R i D A TO: Board of County Commissioners FROM: P.M. Bowers, Utility Director DATE: March 14, 2006 UTILITY DEPARTMENT MEMORANDUM RE: West Florida Maintenance — Change Order #2 BACKGROUND: Due to the recent hurricanes, delays were incurred due to the availability of materials as well as unsuitable working conditions due to the inclement weather. Additional work had to be performed to sand blast pipes, pumps, and the roof of the diesel tank to remove rust. RECOMMENDATION: Staff recommends that the Board approve Change Order #2 with West Florida Maintenance, Inc. for the repair and painting of the South Hutchinson Island Water Reclamation Facility for an extension of 30 days to the contract. n n CHANGE ORDER ST. LUCIE COUNTY PROJECT: South Hutchinson Island Water Reclamation Facility: Repair and Painting (name, address) 7601 South Ocean Drive Jensen Beach, Florida 34957 TO (Contractor): West Florida Maintenance, Inc. 818 Greenview Drive Apollo Beach, Florida 33572 CHANGE ORDER NUMBER: 2 INITIATION DATE: February 24, 2006 CONSULTANT'S PROJECT NO.: 6277-41527-130 ST. LUCIE COUNTY CONTRACT NO.: C04-12-678 CONTRACT DATE: December 7, 2004 You are directed to make the following changes in this Contract. - (Additional sheet attached as Exhibit A- Yes Ne) The original (Contract Sum) ( ' . ) was..............................................:............. $ 110,275.00 Net change by previous authorized Change orders............................................................................... $ 4,500.00 The (Contract Sum) (Gua - m Cost) prior to this Change Order was .............................. $ 114,775.00 The (Contract Sum) (G,-aran ) will be (insr-eased) (deG% sed or unchanged) by the Change Order......................................................................................................... $ 0.00 The new (Contract Sum) (Guaramfeetl including this Change Order will be ............... $ 114.775.00 The Contract Time will beincreased (increased) ( desn ) (Rged) by ....................................................... _ 30 days The Date of Final acceptance as of the date of this Change Order therefore is: ............................. March 31, 2006 Funds Available: Account Number: 458-3510-546-240-300 The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result of increases or decreases in costs and time of performance caused directly and indirectly from the Change Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and that the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the Contract specifications. Recommended: Camp Dresser & McKee Inc Architect/ Engineer 1701 Highway A-1-A, Suite 301 Vero Beach FL 32963 Addres � By Date Agreed To: West Florida Maintenance. Inc. Contractor 818 Greenview Drive, Apollo, Beach. FL 33572 Addre �! By Date WHITE- VENDOR GOLDENROD- FINANCE Approved: St. Lucie County Department 2300 Virginia Avenue Fort Pierce FL 34981 Address By Date Authorized: St. Lucie County: 2300 Virginia Ave., Ft. Pierce, FL 34982 By Date Approved as to Form and Correctness County Attorney GREEN- PURCHASING PINK -DEPARTMENT EXHIBIT A ITEM DESCRIPTIONS St. Lucie County, Florida South Hutchinson Island Water Reclamation Facihty Repair and Painting CDM Project No. 6277-41527-130 Change Order No. 2 Item No. I Description: Weather Purpose: Delay due to inclement weather Cost: $0.00 Time: 15 days 2 Description: Operations Coordination Purpose: Delay due to coordination with facility operations Cost: $0.00 Time: 15 days A-1 mh2376.doc EXHIBIT B CHANGE ORDER COST & TIME SUMMARY St. Lucie County, Florida South Hutchinson Island Water Reclamation Facility Repair and Painting CDM Project No. 6277-41527-130 Change Order No. 2 ITEM COST/CREDIT TIME (Dam 1 $0.00 15 days 2 $0.00 15 days Totals $0.00 30 days This Change Order includes not only all direct costs of Contractor such as labor, material, job overhead, and profit markup, but also includes any costs for modifications or changes in sequence of work to be performed, delays, rescheduling, disruptions, extended direct overhead or general overhead, acceleration, material or other escalation which includes wages, and other impact costs. B-1 mh2376. do c AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT ITEM16. 6A DATE: 03/14/06 REGULAR( ) PUBLIC HEARING ( ) CONSENT (X) PRESENTED BY: Ed Parker, Purchasing Director SUBJECT: Fixed Asset Inventory -Property Record Removal for Various Departments BACKGROUND: Please see the attached Property Disposition forms from various BOCC Departments with regards to removal of inventory items. These items will be disposed of as surplus. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends that the Board authorize staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. COMMISSION ACTION: [*APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Coordination/Signatures County Attorney: (X) 4 n o S'►`1 Mgt. & Budget: Parks & Rec.: () Other: Finance: (Check for Copy only, if Applicable) Doug/Anderson County Administrator Purchasing Dir.: (X) 45?p Other: M BOARD OF COUNTY COMMISSIONERS MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Directorar Date: March 8, 2006 Re: Fixed Asset Inventory -Property Record Removal 0 PURCHASING DEPARTMENT Ed Parker, Director ******************************************************************************************************** Per Section 18.4 of the Purchasing Manual, Staff is requesting permission to remove the fixed assets as listed on the attached Property Disposition Forms from various BOCC Departments. The items will be disposed of as surplus. EP/jc *4% 18.3 PROCEDURE FOR THE TRANSFER OF CAPITAL ASSETS All transfers of capital assets between departments must be approved by the County Administrator or his designee. Transfers within a department must be approved by the Department Director. a. All transfers of Tangible Personal Property must be submitted to the Purchasing Department and all transfers of real property must be submitted to the Office of Management and Budget (OMB), on a Property Acquisition/Disposition/Transfer Form with the proper authorization. 18.4 PROCEDURE FOR THE DISPOSITION OF CAPITAL ASSETS Before an item of Tangible Personal Property is removed from service, the Purchasing Department must be notified of the Department's desire to dispose of the item. Purchasing will instruct the Requesting Department on where to deliver the equipment. Before a real property item is removed from service, OMB must be notified of the Department's desire to dispose of the item. At that time, OMB will provide further instructions to the requesting department. All dispositions of capital assets must be approved by the Department Director. a. All dispositions of Tangible Personal Property must be submitted to the Purchasing Department and all dispositions of real property must be submitted to OMB, on a Property Acquisition/Disposition/Transfer Form with the proper authorization. b. The Purchasing Department and/or OMB will attempt to find another department with a need for the items to be disposed of prior to removing the item from the Capital Asset Inventory. c. The Purchasing Department and/or OMB will seek approval from the Board of County Commissioners to remove the item from the Capital Asset Inventory if the item cannot be utilized elsewhere in the County. d. The item will be disposed of in accordance with Chapter 274.06, Florida Statutes. e. Tangible Personal Property and real property paid for by a grant must require special treatment for transfers and disposition. The user department is responsible to insure that these items are handled in the proper manner. 18.5 PROPERTY LESS THAN $1,000.00 It is the duty and responsibility for all departments to retain a record of all items purchased that cost between $50.00 and $1,000.00. A copy of this record is to be sent to the Purchasing Department. At the end of each Fiscal Year, the list is to be physically verified and the additions, deletions, or missing items are to be recorded. A copy of this physical inventory, along with an explanation of any discrepancy is to be sent to the Purchasing Department. 18.6 ASSET CAPITALIZATION GUIDELINES These guidelines are being provided to assist management when making the determination between which asset related expenditures are/are not recommended to be capitalized in accordance with governing laws, rules and regulations. The following guidelines, except where noted, apply equally to both Governmental Funds 77 LUCIE COUNTY PURCHASING DEPARTMENT VMW REPORT OF ACQUISITIOWDISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/27/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM #_ Public Works/Code Compliance 4. LOCATION CODE 5. PROPERTY RECORD # 1401559 TRANSFERRING TO OTHER DEPARTMENT? YES 0 NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES Q 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY 9. MAKE 10. MODEL NUMBER 11. SERIAL NUMBER NO N 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC.) DEPARTMENT HEAD OR AUTHORIZED PER50N r a?, d004 DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. C7 m n A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE .INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACOUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY' S DATE INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # I 4. LOCATION CODE A. a a 5. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING TO (IF 6. TRANSFERRING 7. OR DISPOSING OF) C)0 � j O'0 8. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) (cf 9. DESCRIPTION OF PROPERTY 10. MAKE�c (0 p (rice SS-' 11. MODEL NUMBER 12. SERIAL NUMBER 13. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, C. (DEPARTMENT HEAD OR AUTHORIZED PERSON) THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEIN'D TO PURCHASING. INTRANET:PliRCKASII G FORMS:PROPERTY DISPOSITION 09 m 1. 2. ST. - L UCIE COUNTY P UR CHASING DEPARTMENT PROPERTY AOUISITION /DISPOSITION (TRANSFER FO TODAY'SDATE: 3 NA INVOICE DATE (if new purchase):. ACCOUNT NUMBER USED TO PURCHASE ITEM purchase): (if new 3. GOVERNM NT NAME, DIVISION, BUI LNG AN OOM # (Transferring from): War/ 4. LOCATION CODE (dept. transferred from): 3715 5. PROPERTY RECORD AND DEPT. TRANSFERRING TO (if transferring or disposingq�: %z 6. YEARACQUIRED (iftransferred/donated/traded, etc): / qS"5 7. COMMODITY CODE USED ON PURCHASE ORDER (if new purchase): 8. COMPLETE DESCRIPTION OF COMMODITY: 9. MAKE: TT _E -*, co 10. MODEL NUMBER: m w �` n 11. � SERIAL NUMBER: d — ai � C Fn a 12. -4 METHOD OF DISPOSAL (tf disposing of.• junk, surplus, sold, ,traded lost, r f � I - .� _!'_ - / r-�- ; z� 'ARTME9T HEAD Q#A UTHORIZED PERSON ONL Y) THIS FORM IS TO BE USED FOR ALL CAPITOL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPT. TO ANOTHER A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND ON TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU'LL NEED TO CALL THE VENDOR (THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS.) B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO %ATRINA IN PURCHASING. m m 1. ST. - L UCIE COUNTY P UR CHASING DEPARTMENT INVOICE DATE (if new purchase): TODAY'SDATE : 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (if new purchase): 3. GO 4. S. 51 AND ROOM # (Transferring from): LOCATION CODE (dept. transferred from): 3715 PROPERTY RECORD # AND DEPT. TRANSFERRING TO (if transferring or disposingoj): PR* L4o3loq$ YEARACQUIRED (iftransferred/donated/traded, etc.): ! �27 7. COMMODITY CODE USED ON PURCHASE ORDER (if new purchase): 8. COMPLETE DESCRIPTION OF COMMODITY._ Lc b f . 9. MAKE: f m 10. MODEL NUMBER: VT) C o r am© 11. SERZAL NUMBER: a 12. METHOD OF DISPOSA, L (if disposing of.• junk, surplus, sold, traded, lost, etc.)WJ ARTME.Nt HEAD 01 A UTHORIZED PERSON ONL YJ THIS FORM IS TO BE USED FOR ALL CAPITOL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPT. TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND ON TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU'LL NEED TO CALL THE VENDOR (THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS.) B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO KATRINA IN PURCHASING. LM M Inter -Office Memorandum Department of Public Safety Division of 911 Communications TO: Ed Parker, Purchasing Director FROM: Doug Anderson, County Administrator SUBJECT: Property Transfer DATE: January 25, 2006 ***************************************************************** Please transfer boat, ID # 30-3409, trailer, ID # 30-3407, and the depth recorder, ID # 30-3418 to the Environmental Resources Department. Please junk the motor, ID #30-,10 as it does not work. uou as,smaerson, Co ntv Administrator ►-n �,. c� snn o C 49 '17 *4rr0 11"o ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACOUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE �Za Z�� 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # 4. LOCATION CODEp�/��/P� 5. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING TO (IF 6. TRANSFERRING 7. OR DISPOSING OF) 8. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRAD;EED, ETC.) 9. DESCRIPTION OF PROPERTY 0L,t�,6d Al -al �4� °° 10. MAKE 11. MODEL NUMBER 12. SERIAL NUMBER �a� � 73 13. ' METHOD OF DISPOSAL V DISPOSING OF( 3URPLUS, SOLD, TRADED, ETC. At - (DEPARTMENT HEAD OR AUTHORIZED PERSON) THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY INTORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORM&PROPERTY DISPOSITION m ST. LUCIE COUNTY PURCHASING DEPARTMENT ART OF ACQUISITION/DISPOSITION OR TRANSFER OF PP( TODAY'S DA 1. INVOICE DATE (IF NEW PURCHASE): I�� Z. ACCOUNT NUMBER USED TO P.." F E ITEM (IF NEW PURCHASE): 3. GOVERNMENT NAMk DMSI N, BUILDING AND ROOM # : 4. LOCATION CODE: CS -nl % S. PROPERTY RECORD # AND qEPT. TRANSFERRING TO (IF TRANSFERRING OR DISPOSING OF): s'5-3 6. YEAR ACQUIRED (IF TRA S RED/DONATED/TRADED, ETC.): j 7. DESCRIPTION OF PROPERTY: • �r�h -p ZY �n ,° ci d �� 8. MAKE:--- 9. MODEL NUMBER-//FG-- Co O �V n rn �rn ?m 10. SERIAL NUMBER: `-�� — �� 7 7 �� (.L 11. METHOD OF DISPOSAL (IF DISPOSING F: JUNK, SURPLUS, SOLD, -- TRADED, ETC.): a 4 K (bEPARtMENT HEAD PERSON) THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPT. TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. OF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR.) THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS.) S. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. Sfi. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) F ^ 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) I � 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE PWLAND _ 5. PROPERTY RECORD # 1500797 j TRANSFERRING TO OTHER DEPARTMENT? YES ® NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES e 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) r- 2004 8. DESCRIPTION OF PROPERTY i�_,_.___ _ T ;Pump 9. MAKE !QED Environmental Systems 10. MODEL NUMBER 11. SERIAL NUMBER NO Al 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC DEPARTMENT HEAD OR AUTHORIZED PERSON IOAO wmr� w THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE..INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION rn m rn 0 *00 ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE PWLAND 5. PROPERTY RECORD # 1500796 TRANSFERRING TO OTHER DEPARTMENT? YES ® NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES NO 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY 1Pump 9. MAKE QED Environmental Systems Al 10.MODEL NUMBER ; _-- 11. SERIAL NUMBER 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. DEPARTMENT HEAD OR AUTHORILtU HtKSUN 6% DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION *000 ST LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE PWLAND _� 5. PROPERTY RECORD # Fp0652 TRANSFERRING TO OTHER DEPARTMENT? YES ® NO O IF YES, DEPARTMENT NAME 6. DISPOSING OF YES @ NO 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY 9. MAKE 10. MODEL NUMBER 11. SERIAL NUMBER 12, METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. DEPARTML!IT HEAD OR AUTHORIZED PERSON /0 6 DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE..INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION ST LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE PWLAND 5. PROPERTY RECORD # 1500134 TRANSFERRING TO OTHER DEPARTMENT? YES (j) NO ®�_ IF YES, DEPARTMENT NAME 6. DISPOSING OF YES ® NO 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY =0I F,Ta'N 10. MODEL NUMBER 11. SERIAL NUMBER 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. Donated to Public DEPARTMENT HEAD OR AUTHORIZED PERSON rby-,Vto THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. JNVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) I 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE PWLAND 5. PROPERTY RECORD # 1500585 & 500585A TRANSFERRING TO OTHER DEPARTMENT? YES 0 NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 0997 8. DESCRIPTION OF PROPERTY NO Al ;Pentium Server w/Software (500585) ADD ON 4 MM Tape Drive (500585A) 9. MAKE 10. MODEL NUMBER 11. SERIAL NUMBER 196101703 (500585) No Serial Number for 500585A 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC.) DEPARTMENT HEAD OR AUTHORIZED PERSON DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE..INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. rn C7 �i i INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE PWLAND _ _ j 5. PROPERTY RECORD # 500584 TRANSFERRING TO OTHER DEPARTMENT? YES ® NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES 0 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY 486 DX Personal Computer 9. MAKE 10. MODEL NUMBER 11. SERIAL NUMBER i9610702 NO 0 Li rM 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. DEPARTMENT HEAD OR AUTHORIZED PERSON ,TE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION If. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) k 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE JPWLAND 5. PROPERTY RECORD # 1500583 1 TRANSFERRING TO OTHER DEPARTMENT? YES 0 NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES NO 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 1997 m__� 8. DESCRIPTION OF PROPERTY 486 DX Personal Computer 9. MAKE 10. MODEL NUMBER oL— C 11. SERIAL NUMBER 196 0� 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. DEPARTMENT HEAD OR AUTHORIZED PERSON DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION In C7 m r'T I C--) *400 ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/9/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County Solid Waste Baling & Recycling Facility, 6120 Glades Cutoff Road 4. LOCATION CODE'EWLAND 5. PROPERTY RECORD # 1500243 TRANSFERRING TO OTHER DEPARTMENT? YES ® NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY 1486 DX2 Personal Computer 9. MAKE 10. MODEL NUMBER 11. SERIAL NUMBER 1950005581 f0Le7 Al 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC.) Junk DEPARTMENT 4EAn OR At PERSON DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. i A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE..INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION v err' *400 1. 2. 3. ST. LUCIE COUNTY PURCHASING DEPARTMENT PROPERTY ACQUISITION/DISPOSITION/TRANSFER FORM TODAY'S DATE INVOICE DATE (IF NEW PURCHASE): 4/19/2005 ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE): GOVERNMENT NAME,DIVISION,BUILDING AND ROOM # : PUBLIC WORKS - SOLID WASTE 4. LOCATION CODE: PWLAND - 000011 5. 6. 7. 8. 9. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING OR DISPOSING OF): 500128 - PARKS & RECREATION YEAR ACQUIRED (IF TRANS FERRED/DONATED/TRADED,ECT.): 1992 COMMODITY CODE USED ON PURCHASE ORDER (IF NEW PURCHASE): DESCRIPTION OF COMMODITY: VAN MAKE: CHEVY AEROSTAR 10. MODEL NUMBER: 11. SERIAL NUMBER: 1 FMCA11 U4ZA49804 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK,SURPLUS,SOLD,TRADED, ECT.) : DONATRQ TO PARKS AND RECREATION FOR PRISIONER PROGRAI (DEPARTMENT HEAD OR AUTHORIZED PERSON ONLY) THIS FORM IS TO BE USED FOR ALL CAPITOL EQUIPMENT PURCHASED,DISPOSED OF OR TRANSFERRED FROM ONE DEPT. TO ANOTHER A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE 'INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND ON TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR. (THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS) B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO DESIREE CIMINO IN PURCHASING. CD Q V 1 2. ST. LU�E COUNTY PURCHASING DEPARTMAT PROPERTY ACQUISITION /DISPOSITION /TRANSFER FORM TODAY'S DATE: 12/22/2005 INVOICE DATE (If new purchase): ACCOUNT NUMBER USED TO PURCHASE ITEM (if new purchase): 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM# (Transferring from): Parks & Rec / Golf Course Maintenance 4. LOCATION CODE (dept. transferred from): 7250 5 n 7 PROPERTY RECORD # AND DEPT. TRANSFERRING TO (if transferring or disposing of): #800179 YEAR ACQUIRED (if transferred/donated/traded, etc.): COMMODITY CODE USED ON PURCHASE ORDER (if new purchase): 8. COMPLETE DESCRIPTION OF COMMODITY: Ice Making Machine and storage bin 1999 9. MAKE: Manitowoc-+ C C � � 10. MODEL NUMBER: S-970 11. SERIAL NUMBER: 981163305 12. METHOD OF DISPOSAL (if disposing of: junk, surplus, sold, traded, lost, etc.): Junked to Central Services to be used for parts. This form is to be used for all capitol equipment purchased, disposed of or transferred from one department to another. A. When purchasing an item, fill this form out, attach to the "Invoice" and "Receiving" copy of the purchase order and submit to Finance for payment. Finance will send on to purchasing. (if you are unsure of any part of the information requested, you'll need to call the vendor). This information is extremely important for the fixed assets records. B. If disposing of or transferring an item, fill out form and sent to purchasing. *400 ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACOUISITION/DISPOSITION OR TRANSFER OF PROPER TODAY'S DATE , D` 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # Au(nCa.n P-e5wrms , Pun 13N) LOCATION CODE 12P�t�S 5. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING TO (IF OR DISPOSING OF) jIQ- LI I35 8. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) DESCRIPTION OF PROPERTY LQp4v p cn 8 MAKE -A C, ER ' i ►'A vei +1'a-ft 1D. MODEL NUMBER m CD 12 SERIAL NUMBER q 04 5COJ-0919 W 167M C QD METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. (DEPARTMENT HEAD OR A.UTHORIZ PERSON) THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCKASING FORMS:PROPERTY DISPOSITION ST. LUCIE COUNTY PURCHASING DEPARTMENT *400 REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 2/3/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY -"� "` -v Commercial Security System �....._._. _..... �._ _....... _...... E>._.CI-y7 9. MAKE Ademco rn �"'�,rn .. 10. MODEL NUMBER 4120 _ .... �C3 a 11. SERIAL NUMBER --a 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC.) ,Junk DEPARTMENT HEADUK AUTHORIZED PERSON DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 12/15/05 2 THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE .INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION 1Aw 'vo ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACOUISITION/DISPOSITION OR TRANSFER OF PROPERTY . TODAY'S DATE / - 1 3 - d INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # L 4. LOCATION CODE L 5 L t e, > 1 S. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING TO (IF 116 3 1 j' b. TRANSFERRING 7. OR DISPOSING OF) �w „� k k 8. YEAR ACQUIRED (IF TRANSFERRED/DONATEDMADED, ETC.) 9. DESCRIPTION OF PROPERTY P, S + -� NLa Jt,-� 10. MADE Plop. OF S'1' co . 11. MODEL NUMBER 12. SERIAL NUMBER 13. METHOD OF DISPOSAL (IF DISPOSING O �� SURPLUS, SOLD, TRADED, ETC. c.r (D PARTMENT 14EAD OR AUTHORIZED PERSON) m a� :r c� THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPO O*ORrnv TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. -� A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND StIBMIT TO FINIAONCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SORE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY B&ORTANT FOR TIM FLED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRMETTURCHASING FORMSTROPERTY DISPOSITION T. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY t TODAY'S DATE 2/1/06 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # Public Safety - Marine Safety 4. LOCATION CODE ILSMRSF 5. PROPERTY RECORD # 40-4572 TRANSFERRING TO OTHER DEPARTMENT? YES ® NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 120000 8. DESCRIPTION OF PROPERTY Portable Automated Defribilator 9. MAKEAero Products Corp 10. MODEL NUMBER Aero 11. SERIAL NUMBER NO C 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. nk, it was stolen and ret r J. EPARTMENT H AD OR ed damage beyond repair. ORIZED PERSON a?l f%10 DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION heck one or more: `CIDENTANCI DENT OR LOSS REPORT COPY, _ ST. LUCIE COUNTY RISK MANAGEMENTISAFETY DEPARTMENT Accident/Incident [ ] _7 Loss (items damaged or stolen) [x] EMPLOYEE NON -EMPLOYEE [x 'ehicle Damage to County Property Damage to Personal Pro e irst Aid Only [ ] Reporting Only [x] Sent to Doctor [ ] Sent to Hospital vY MUST BE SUBMITTED TO RISK MANAGEMENT/SAFETY WITHIN 24 HOURS OR NEXT BUSINESS DAY. PART I —Supervisor Section Date of occurrence (MM/DD/YYYY): Time: Department/Division: 4 / 6 / 2005 9:00 OAM - PM PUBLIC SAFET Name: Address (non -employee): Street: 800 S. OCEAN DRIVE Apt. # Telephone # 772 - 462 - 1736 City: FT. PIERCE State: FL Zip Code: 34949 - location of accident/incident or loss: LIFEGUARD TOWER CASE # 2005-4-04651 Cescription of accidentlincident or loss: =RONT LOWER SHUTTER WAS RIPPED OFF AND CONTENTS OF TOWER WERE SCATTERED ABOUT. UPON ENTERING THE TOWER NOTICED THE A.E.D.(AUTOMATED EXTERNAL DEFIBRILATOR) WAS MISSING AND THE CONTENTS OF THE MEDICAL 3AG WAS DUMPED ALL OVER TOWER. UPON DOING INVENTORY OF THE MED. BAG EVERYTHING WAS ACCOUNTED FOR 3UT THE MEDICAL BAG ITSELF, FIRE EXTINGUISHER, TWO AIR HORNS EVERYTHING ELSE SEEMED TO BE THERE. )escription of injury (part of body, nature of injury, etc.): VA Explain any conditions or factors you feel contributed to this accidentlincident or loss: VA Vitness #1: M.S.O. SORENSEN Address: 101 N. ROCK RD. Telephone # 772 - 462 - 1736 Ytness #2: CHIEF RITCHIE Address: 101 N. ROCK RD. Telephone # 772 - 462 - 1736 iccidentAncident or loss reported to: OFFICER JON SMITH Title: TRAINING OFFICER F.P.P.D. lame of Supenrisor. CHIEF SAVAGE Title: CHIEF report prepared by: ANDREW RITCHIE Title: MARINE SAFETY COORD. Vhat actions have been or will be taken to prevent recurrence of this or any similar accidentlincident or loss? I/A :omplete each Section as applicable. Forward any other additional reports and statements (police, sheriff, fire, incident, employee, witness, etc.) to Risk Management/Safety WITHIN 24 HOURS OR NEXT BUSINESS DAY. Provide all photographs howing date and time taken. GO TO PAGE 2 4 EMPLOYEE SECTION L4 en ACCIDENT/INCIDENT OR LOSS REPORT ST. LUCIE COUNTY RISK MANAGEMENT/SAFETY DEPARTMENT MUST BE SUBMITTED TO RISK MANAGEMENT WITH 24 HOURS OR NEXT BUSINESS DAY. DADT if What were you doing just before the accident/incident or loss happened? N/A Exact location where accidentlncident or loss took place (inside, outside, building name, room, vehicle, etc.) INSIDE LIFEGUARD TOWER. COST OF CONTENTS LOST A.E.D. (AUTOMATED EXTERNAL DEFIBRILATOR)$3,385:00 CASE FOR DEFIBRILATOR $100.b0 MEDICAL BAG $129.99 FIRE EXTINGUISHER $62.00 AIR HORNSX2 $12.00 EACH TOTAL COST $3,701.00 Describe in detail what happened. Use additional sheets if necessary. SEE 1ST PAGE. Explain any conditions or factors you feel contributed to this accident(ncident or loss. EMPLOYEE MEDICAL RELEASE do not wish to seek medical attention at this time. Should I need medical attention at a later fate concerning this accident or incident, I will notify the Risk Management/Safety Department as well as my own department. )epartment Vitness OUTED TO: ENT TO EMI: [ ] Wayne Teegardin [ ] DATE Signature of Employee Date Office Use Only [ ] John Lenfesty [ ] Kathy Weaver PAGE 2 of 2 [ ] Pat Clute [ ] Dale Holland ST. Ltd COUNTY INLkR M. SAY I`i iCIDEN T REPORT Ge�teral Trt,�armmiarr _ - - .. Data _.. o s Tizae `ova F n--.,, f Casa Zjnos- y - 6S Fr arcd by n ypc of mr.:fi .f 21 �!,s'w ) - �h ��rsotrls) ji:rnlveri _ - Age Sax Ynme Address Phone No. F�mr� tames) 1'1S,Q , Address Phone N% ly wine Safern offf rs ---_� A p - —� - vv v� V,p P.D (C.�rsf atlta� . P-bojJ t a _ Cl) ...X.. LL. W ... Co.�- _ W ao iL cc 'Wa:. N LL - = �w. SST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 1/12/06 1. INVOICE DATE (IF NEW PURCHASE) j 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) ! 101002-4110-564000-400 1 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # St. Lucie County BOCC 4. LOCATION CODE }Road & Bridge 5. PROPERTY RECORD # TRANSFERRING TO OTHER DEPARTMENT? YES IF YES, DEPARTMENT NAME 6. DISPOSING OF YES 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 2002 10. MODEL NUMBER IwP1550 w NO =0 11. SERIAL NUMBER 1p40742__.__._-- ___..________._____._._____.______________..__..____ 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, DEPARiT,KIIENT H RIZED PERSON 39 HE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE .INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION .n Jan-19-06 11:47A ' C ShQviff Records 772 462 36'? P.03 --------- �---------------- Date: 1/19/06 -- ST LUCIE COUNTY SHERIFFS OFFICE Page: 1 Time: 10:49:18 Offense Report Program: CMS301L + 1-6-000515 - - Case NumberOcc Frm Dte/Tme: 1/11/06 14:00 Occr To Dte/Tme: 1/12/06 8.00 Day Of Week WEDNESD�Y (�y Dept Class IN OR.MATION ONLY Case Status ADMINISTRATIVELY CLEARED Alcohol Related: NO Case Status Dte: 1/ 2/06 Drug Related? No Address CO TY ROAD AND BRIDGE, 3071 OLEANDER City/State/Zip FT PIERCE, FL Ma Reference County . . . . ST LUCIE P Beat Assignment: Location Type CO STRUCTION SITE Report Officer MA SONI, FRED Report Date/Tme: Supervisor/Date: CH RCH, TROY,SGT 1118106 Records/Date . : RA CH, ASHLEE 1/12/06 Entry Empl/Date: SORES028 ZONE 7 1/12/06 8:20 MASSONI, FRED 1/12/06 ************ C A S R M A N A G E M E N T I N F O R M A T I O N***wwwwr***** Case Number 1- 6-000515 Dept Class . INFORMATION ONLY Case Status AD INISTRATIVELY CLEARED Case Status Dt 1/ 2/06 ********* P R O Case number . : Category - Property type Model Quantity/Weight: Condition P E 1- LOST TOOLS WP 1 FA R T Y I N 6-000515 550W R F O R M A T I O N # Description Value Make Color • . . - Serial number Year 1*************wyrw***** GAS POWERED TAMPER 2,000.00 WACKER : YELLOW : 5340742 : 2000 Damaged . . . OT ER ********w p E R Case Number . Address S O : 1- 30 N R E P 6-000515 1 OLEANDER IERCE FL O R T I N G I N F Name . . . . O . JOYNER, GORDON City/State/zip : FT P I Person Status : ADULT Business Phone : 77 /462-2511 Sex : MALE Race . : WHITE Ethnic Origin NO HISPANIC Occupation . SU ERVISOR ROAD AND BRIDGE ***EMPLOYER INFORMATION*** Case Number 1- 6-000515 Employer Name : ST. LUCIE COUNTY ***w***** O T H E R p E R S O N I N F O R M A T I O N Case Number 1- 6-000515 Business Name ST LUCIE COUNTY ROAD AND BRIDG Street Number 30 1 OLEANDER City FT PIERCE, FL Fax Number : 77 /462-1811 - # 1 ********* ***EMPLOYER INFORMATION"* Case Number 1- 6-000515 Employer Name ST LUCIE COUNTY N A R R A T I V E # 2******w******ww********w**x ******************w *****w** MASSONI, FRED 1/12/06 ORIGINAL NARRATIVE Reported By: ON THE ABOVS D TE AND TIME, I WAS DISPATCHED TO THE ABOVE ,Jan-19-06 11:48A C Sheriff Records 772 462 3F ?? P_04 Date: 1119106 ^^ ST LUCIE COUNTY SHERIFFS OFFICE Page: 2 Time: 10:49:18 Offense Report Program: CMS301L 1-06-000515 (Continued) ADDRESS. I MET WITH GOR ON (SUPERVISOR AT THE ROAD AND BRIDGE DEPT) WHO TOLD ME T T HE HAD A CREW WORKING IN LAKEWOOD PARK YESTERDAY AND THEY LOSTA PIECE OF EQUIPMENT. GORDON SPOKE W TH THE WORKERS AND THEY SAID THAT THEY JUST FINISHED A JOB AND LOADED THIS TAMPER ON THE TRUCK WITHOUT LOCKING IT DO WHEN THEY ARRT ED AT THE COMPOUND AT THE END OF THE DAY THEY NOTICED THE TA4PER WAS MISSING AND REPORTED IT TO CORDON. GORDON TOLD ME THAT THE EMPLOYEES ON THAT CREW WERE REAL CONSCIENTIOUS PD GORDON DID NOT SUSPECT ANY FOUL PLAY. CORDON THINKS tHE TAMPER INADVERTENTLY FELL OFF OF THE TRUCK. THERE IS NO AD ITIONAL INFORMATION TO ADD AT THIS TIME. * * * * * * * * * * I * * * * * * END OF REPORT * * * * * * * * * * * * * * * * * **mw 40-7044 Freightliner Dump Truck Stolen 8-1-**O� 1. 2. 3 ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACOUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE August 3, 2005 INVOICE DATE (IF NEW PURCHASE) ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 101-4108-564000-400 GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # SLC BOCC Road & Bridge 4. LOCATION CODE PW ROAD (4108 ) 5. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING TO (IF 40-7044 Freightli e DD mp Truck r tolen on or about 8-1-05 reported to St., Lucie SO:0 A.M. on 8--�5 6. TRANSFERRING 7. OR DISPOSING OF) :Stolen 40-7044 8. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 2004 9. DESCRIPTION OF PROPERTY Freightliner Dump truck r— Cz =m 10. MAKE Freightliner rn N CDCID In rn n w= C 11. MODEL NUMBER M2106 z rn 12. SERIAL NUMBER 1FVHC5CVx4HM97388 _ I 13. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. Stolen on or about 8-1-05 (DE rTMENT HE bl AIPORIZED PERSON) THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION Motorola 2-Way Radio in Dump truck 40-704., r Radio PR 40-7104 ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY' S DATE 1. INVOICE DATE (IF NEW PURCHASE) August 3, 2005 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 101-4108-564000-400 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # SLC BOCC Road & Bridge 4. LOCATION CODE PW ROAD (4108) 5. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING TO (IF 40-7104 2 way radio 8t�265was in dump truck 40-7044 that was stolen on or about 6. TRANSFERRING C/3i C= C 7. OR DISPOSING OF) Stolen 40-7104 n C---) rr-t o (y3 8. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) � m 9. DESCRIPTION OF PROPERTY Motorola 2-way radio MCS 2000-80OMhz ,:;;;" _ 10. MAKE Motorola -" 11. MODEL NUMBER MCS 2000 12. SERIAL NUMBER 722CEA0373 13. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. 0--."ma"00, � THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION Aug-22-05 01:07P PLC Sheriff Payroll 772 462 32^4 P.03 j------------------- ----------------------------------------------------------- Date: 8/22/05 ST LUCIE COUNTY SHERIFFS OFFICE Page: 1 Time: 14:16:54 Offense Report Program: CMS301L Case Number: 1-05-0 0648 Occ Frm Dte/Tme: 8/01/05 5:30 Occr To Dte/Tme: 8/ 1/05 8:03 Day Of Week: MONDAY Dept Class: MOTOR VEHICLE THEFT Case Status: UNDER INVESTIGATION (OPEN) Alcohol Related: UN OWN Drug Related?: UNKNOWN Address: SLC ROAD & BRIDGE, 3071 OLEANDER AVE City/State/Zip: FT TIERCE, FL 34982 County: ST LUCIE Map Reference: SORES028 Location Type: PARK NG LOT/GARAGE Beat Assignment: ZONE 7 Report Officer: GANION, PATRICK Report Date/Tme: 8/01/05 7:25 Verif Empl/Date: ROTE, JAMES, SGT 8/10/05 Supry Empl/Date: BUZOER, JOSEPHINE 8/01/05 Entry Empl/Date: GATNON, PATRICK 8/01/05 ************ C A S P M A N A G E M E N T I N F O R M A T I O N *wwwwww*wwwww Case Number: 1-05-0 0648 Dept Class: MOTOR VEHICLE THEFT Case Status: UNDER NIESTIGATION (OPEN) Investigator: RUSSELL, D. ******************* * O F F E N S E R E P O R T # 1*************ww*www Case Number: 1-05-0 01548 UCR Class: MOTOR VEHICLE THEFT Offense Class: MOTOZ VEHICLE THEFT Attmpt/Committ: COMMITTED Statute/Ordin: 812. 1,1 (b) Counts: 1 Charge Type: FELONY Weapon Type: BLUNT OBJECT Forced Entry: YES How Entry Made: BROKE Where Entry: VEHICL WINDOW Where Exited: N/A Premises Enter: 1 Structure Occup: UNOCCUPIED Evid Collected: YES Location Type: PARKING LOT/GARAGE Adult/Juvenile: UN O1%TN SUSPECT UCR Disposition: UNPER INVESTIGATION (OPEN) ********* P R O P E R T Y I N F O R M A T I O N # 1********************* Case number: 1-05-0 01548 Description: CUT LINKS FROM A CHAIN Category: EVIDENCE Value: 1.00 UCR Prop Type: MISCELLANEOUS Property type: OTHER PROPERTY Make: UNKNOWN Model: CHAIN LINKS Color: RUST Quantity/weight: 02 Year: 2005 Hold placed by: CANNON, PATRICK ********* V E H I C L E I N F O R M A T I O N # 1********************* Case number: 1-05-0 0648 License #: 212615 FL Category: STOLEN Vehicle Type: VAN/TRUCK Year: 2004 Make: FREIGHTLINER TRUCKS Model: M2112MD Model Name: M2112MD Style: DUMP Color - Top: WHITE Color - Bottom: WHZ E VIN: 1FVHCSVX4HM97388 Damaged: DURING OFF NS E Value: 75,000 Keys in car: NO vehicle locked: YES Area: SAINT LUCIE C UNTY, 3071 OLEANDER AVE City: FT PIERCE, FL 3,1982 ***ww********* S U ;P E C T/ A R R E S T E E I N F O R M A T I O N- # 1 ** Case Number: 1-05-0 0�548 Name: UNKNOWN, Person Status : UN OWN Race: UNKNOWN Ethnic Origin: UNKN WIV Status: SUSPECT ***www******** W Y r IV E S S I N F O R M A T I O N- # 1 Aug-22-05 01:07P SLC Sheri-F-F Payroll 772 462 32n4 P.04 ------------------- --------------------------------------11"o ---------------- Date: 8/22/05 ST LUCIE COUNTY SHERIFFS OFFICE Page: 2 Time: 14:16:54 Offense Report Program: CMS301L ------------------------------------------------------------------------------- 1-05-010648 (Continued) Case Number: 1-05-010648 Name: PAULEY, DONALD B Address: 7204 COQUINA BL City/State/Zip: FORT PIERCE, FL 34951 County: ST LUCIE Home Phone No.: 772/464-9942 Business Phone: 772/462-2511 Birth Date/Age: 11/06/1957 47 Person Status ADULT Race: WHITE Sex: MALE Ethnic Origin: NONHISPANIC Occupation: SUPERVISOR ***EMPLOYER INFORMATION*** Case Number: 1-05-0 0648 Employer Name: ST. �UCTE COUNTY ROAD&BRIDGE V I C T I M I N F O R M A T I O N -# 1********wwww******** Case Number: i-05-0 0648 Business Name: ST. LUCIE COUNTY ROAD&BRIDGE Street Number: 3071 OLEANDER AVE City: FT PIERCE, FL 34982 County: ST LUCIE Fax Number: 772/462-2511 Victim Type: BUSINE S ***EMPLOYER INFORMATION*** Case Number: 1-05-0 0548 Employer Name: ST. �U,212 COUNTY ROAD&BRIDGE N A R R A T I V E # 2 ORIGINAL NARRATIVE Reported By: GANNON, PATRICK a. 8/01/05 ON 08-01-05, II WAS DISPATCHED TO 3071 OLEANDER AVE, IN REFERENCE TO A STOLEN DUt4P TRUCK. UPON MY ARRIVA., I , MET WITH DONALD PAULEY (WITNESS/SUPERVISOR). MR. PAULEY STA ED ON THE ABOVE DATE AND TIME, HE NOTICED HIS COMPANIES 0,34 FREIGHTLINER DUMP TRUCK MISSING. HE SAID THE SUSPECT (S CUT THE LOCK OFF THE CHAIN USED TO SECURE THE COMPOUND. H:3 TOLD ME THE LOCK AND CHAIN ARE MISSING ALSO. MR. PAU Y SAID HE FOUND BROKEN GLASS LAYING ON THE GROUND WHERE TIE TRUCK WAS PARKED. HE TOLD ME HE THINKS THE GLASS CAME FRO4 THE MISSING TRUCKS DRIVER SIDE WINDOW. HE SAID THE LA T TIME HE SAW THE DUMP TRUCK WAS ON 07-29-05. HE TOLD ME THE B11SINESS WAS SECURE AND HE STILL HAS THE KEYS TO THE MISSING TRUCK. MR. PAULEY SAID HE DOES NOT KNOW WHO COULD HAVE STO ElV THE 2004 WHITE FREIGHTLINER TRUCK, MODEL M2112MD, BEARI G FLORIDA LICENSE PLATE# 212615. HE SAID IN GREEN LETTE ING THE #'S 7044 ARE DISPLAYED ON THE QUARTER PANELS AND BUM ERS. DURING MY IN'VE TIGATION I FOUND TWO CUT CHAIN LINKS, LOCATED AT THE FRONT G T OF THE COMPOUND. I ALSO NOTICED BROKEN GLASS LAYING oq rHE GROUND WHERE THE TRUCK WAS PARKED. I TOOK PHOTOGRAP S OF THE CRIME SCENE. MR. PAULEY FILLED OUT AND SIGNED AN UTO 'THEFT AFFIDAVIT. I CONTACTED TELE-TYPE Aug-22-05 01:07P �"-C Shevif-f Payroll 772 462 32r 4 P.05 Date: 8/22/05 ST LUCIE COUNTY SHERIFFS OFFICE Page: - 3 Time: 14:16:54 Offense Report Program: CMS301L ------------------------------------------------------------------------------- 1-05-010648 (Continued) IN REFERENCE 10 THE STOLEN DUMP TRUCK. I ENTERED THE PHOTOGRAPHS INTO EVIDENCE FOR PROCESSING. DETECTIVE R. RUSSELL (407), ARRIVED ON SCENE MOMENTS LATER TO TAKE OVER THE INVESTIGATION. I HAVE NO FURTHER INFORMATION ON THIS INCIDENT AT THIS TIME. *************w*w*www******** N A R R A T I V E # 3*********w*rw***w****wwwwww ATTACHMENT Reported By: GANNON, PATRICK J. 8/04/05 AUTO THEFT AF ID.AVIT * .r * w * * * * * * * * * * * * END OF REPORT * * w * * * * * * w w * * * * * w AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT SUBJECT: Fixed Asset Inventory -Property Record Removal ITEM . (,g DATE: 3/14/06 REGULAR( ) PUBLIC HEARING ( ) CONSENT (X) PRESENTED BY: Ed Parker, Purchasing Director BACKGROUND: Please see the attached Property Disposition form. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends the Board authorize Staff to remove the attached records from the fixed asset inventory of the Board of County Commissioners. COMMISSION ACTION: [ APPROVED [ ] DENIED [ J OTHER: Approved 5-0 Coordination/Signatures County Attorney: ( X) 'ems Jn D`rr'1 Mgt. & Budget: Originating Dept: Other: Finance: (Check for Copy only, if Applicable) 7._ .'i" iooufif /.cnaerson County Administrator Purchasing Dir.: (X) Other: BOARD OF COUNTY COMMISSIONERS MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director Date: March 14, 2006 Re: Fixed Asset Inventory -Property Record Removal PURCHASING DEPARTMENT ED PARKER, DIRECTOR Per Section 18.6 of the Purchasing Manual, Staff is requesting permission to remove the fixed assets as listed on the attached Property Disposition Form. The Public Safety Department purchased three (3) projectors with trade-in of the three(3) old projectors. This request will remove the property numbers of the old projectors from inventory. EP/jc ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 3 .P`64[ INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # 4. LOCATION CODE I � m 5. PROPERTY RECORD # AND DEPT. TRANSFERRING TO (IF TRANSFERRING TO (IF 6. TRANSFERRING l 7. OR DISPOSING OF) ��a %mil 7� _ 7 �%� 7`� � C�� 7q 7� 8. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ED/TRADED, ETC.) 9. DESCRIPTION OF PROPERTY ?t-dj'e,'oAd-r- 10. MAKE Dom"` 11. MODEL NUMBER 12. SERIAL NUMBER q���iV�'�-�'N/v�l 13. METHOD OF DISPOSAL (IF DISP�O�ING OF: JUNKSURPLUS, SOL RADED TC: (DEPARTME HEAD OR AUTHORIZED PERSON) THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE "INVOICE" AND "RECEIVING" COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. iNTRANET:PLRCI ASING FORMS: PROPERTY DISPOSITION ti C St. Lucie County - L 11ARBOR FEDERASAVINGS BANK ,0osol o,-D=Er 00327407 PIERCE. FL 34950 'y Board of County Ctissoners ... .._� '.. .. ,FORT - _-_ 6M419 _ Operating Account Check Check Number Check Amount 670 Q' 2300 Virginia Avenue Ft. Pierce, FL 34982 09/02/05 ***** 00327407 $ 4, 126.80 Thousand One Hundred Twenty Six & 80/100*************************************** .**Four <: PAY,TO THE ORDER OF 3 Marketing LP This Check Void After 90 Days -` C/O Dell USA L.P. PO Box 534118 xxx VOID xxx Atlanta GA 30353-4118 C 3 2 7 4 0 7 C A 2 6 7 0 8 4 1 9 9 A 2 6 0 0 0 0 1 90116 0 C FILE COPY AUTHORIZED SIGNATURE St. Lucie Countv - CDerating Account ; } ' : DES — MN 44fO ?ti T DISCOUNT _ .AiviOLTNP rn- f -,a a NCiIvIBER.. D.STS 12529586 Projectors _ 3,678.00 — .00 3,678.00 ✓ 448.80 ✓ F71156786 08/01/05 F70560370 08/01/05 I2529587 Projectors 448.80 .00 '3 ' •w " Gam TOTAi CHECK DER D tip 4,126.80 .00 4,126.80 00327407 09/02/05 • �� Dell USA LP One Dell Way %or, Round Rock, TX 78682-IB10 0"1750 393152 s I OC'5 Page 1 0. ' ST1LUCIE CO1FINAN10E�DEPT 2300 VIRGINIA AVE FORT PIERCE FL 34982-0 T867175886 84011*5062807 '* P2513090 1-800-624-9897 OPVION 4 ..............::::..:::::::..... �. , ... . I100002 01/13/2006 1000579814 01/12/2006 I $3,678.0 I $0.00 I $3.678.00 TOTAL I $3,678.0) I $0.00 I $3,678.00 I )'14 '%' _I : , P l :1 . � } .1 -7'; /• 'i'.�'1 kS tip_-T--""�--±' L Dell USA LPJPMorgan Syracuse, Chase Ba-.'�. `�..=.. SO137 Syracuse, Nevi York 213 One Dell 1Vay Round Rock, TX 78682-1810 CHECK DATE CHECK NUMBER 01/13/2006 1000579814 PAY I"t U.S. DOLLARS *******THREE TRXLSAW SIX 1 K ED SEVr W FICA T AND 00/100 DOL14ZS******* :�GFIEG1C3lN1QUf�i`iz`': ............................ ... $3,678.00 TOTriE ST LUCIE CO FINANCE DEPT ORDER OF 2300 VIRGINIA AVE FORT PIERCE FL 34982-0 1735 AL� Authorized Signature Cash promptly, not valid after 180 days. iie if nnc;?gA 1Ln2 iw-n P i:knq:i?4i_ C,(l lnrAur�?Rg ltt' F t .kZ t pkk•`i ^R� i - ° ' t, 11`-r - n a 4 -,', . F f i'v ,�E fia!rr war 'itAr•6 1, r ETC: +r Y3 a 0336490571 Invoice Nurffl er: F71156786 fix.* • _f.c t9 f yHARBER Purchase Order: P25130M For Sales: (WO)274-7799 Order Number: 506280785 Invoice Date: 08/01,05 Sales Fax (8M)433-9527 Order Date: 08/01/05 Payment Terrms: NET DUE 30 DAYS For Customer Service: (800)981-3355 Due Date: 08/31 V5 For Technical Support: (800)981-3355 64 01 O 01 01 N Shipped Via: UPS COMMERCIAL m Dell Online: http:/Ivmw.dell.com Waybill Number: E12A954242435086 0 N SOLD TO: SHIP TO: o o #BWNHKPV �+a ro #0336 490578# MSRUTHIE DESTAFNEY V� ` J ST LUCIE CO !� ro L_ S�� INFO TECH DEPT 2300 VIRGINIA AVE L FORT PIERCE, FL 34982 C t w ST LUCIE CO FINANCE DEPT O � � 2300 VIRGINIA AVE FORT PIERCE FL 34982-5652 rTl rr D C-3 0 U PLEASE REVIEW IMPORTANT TE=.1.1: ; :: -.ONS ON THE REVERSE SIDE OFT-S INVOICE Order Shipped Item Number Description Unit Unit Price Amount 3 3 221-9411 Dell3400r rojector� EA 1.226.00 3,678.0' 3 ' 3 950-7370 `Type 11 Contrac - rt rojector Ad vance Exchange 1 Yr Limited War EA 0.00 0.0. ranty. Lamp Limited Warranty is 90Days from original invoice 3 3 950-7372 'Type 11 Contract - Projector A dvance Exchange 2 Year Limited EA 0.00 0.0 Warranty Coverage. ro System Service Tags 1L1NV61, 9K1NV61, DH1NV61 0 0 u'7 V : c� Co luods and/or services as billed L�J �' rr: . I have been received in the ll M c- Al.;u 1 8 2005 i"iintity and quality stated. � MN `— _ J EMERut ll:,►/�A(�AGEMENT ' �! 1 INC ` r CCU (�� -�< tom• > -� I FOR SHIPMENTS TO CALIFORNIA, A STATE ENVIRONMENTAL FEE OF UP TO S10 PER ITEM WI LL BE ADDED TO INVOICES FOR ALL ORDERS CONTAINING A DISPLAY GREATER THAN 4 INCH ES. PLEASE KEEP ORIGINAL BOX FOR ALL RETURNS. COMPREHENSIVE, ONLINE CUSTOMER C ARE INFORMATION AND ASSISTANCE IS ACLICK AWAY AT WWW.DELL.COM/PUBLIC-ECARE TO ANSWER A VARIETY OF QUESTIONS REGARDING YOUR DELL ORDER. V*U DETACH AT PERF AND RE'; JRN WITH PAYMENT Invoice Number: F71156786 Customer Name: ST LUCIE CO FINANCE DEPT MAKE CHECK PAYABLEIREMIT TO: Customer Number: 033649057 Purchase Order. P2513090 DELL MARKETING L.P. Order Number: 506280785 C/O DELL USA L.P. PO BOX 534118 ATLANTA,GA 30353AI18 i (Rev3/04) 00OF7115678600000003678008400336490576 M A . IT LUCIE t Ship. &/or Handling $ 0.00 Subtotal S 3,678.00 Taxab'e: S 0.00 Tax S 0.00 ENVIRO FEE S 0.00 Invoice Total $ 3,678.00 Ship. &/or Handling $ 0.00 Subtotal S 3.678.00 Taxable: S 0.00 Tax S 0.00 ENVIRO FEE $ 0.00 Invoice Total S 3.678.00 5 Balance Due S 3,678.00 Amt. Enclosed $ AGENDA REQUEST ITEM NO. * DATE: 3/14/06 REGULAR( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT ED PARKER, DIRECTOR SUBJECT: Reject All Bids - Bid #05-106 - Purchase & Installation of Security System - Administration Complex. BACKGROUND: Please see the attached memo. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends rejecting all bids submitted for Bid #05-106 - Purchase & Installation of Security System -Administration Complex. Also, request permission to revise specifications and re -bid. COMMISSION ACTION: CO ( APPROVED O DENIED () OTHER -4 DO Approved 5-0 CO Coordination/Signatures County Attorney ( X) Ny J, ,^ D� Mgt. & Budget ( X ) Originating Dept. () Other( ) Finance: (check for copy, only if applicable) "ANDERSON TY ADMINISTRATOR Purchasing ( X) / Other( ) M BOARD OF COUNTY COMMISSIONERS MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director Vf Date: March 14, 2006 `%0� PURCHASING DEPARTMENT Ed Parker, Director Re: Reject All Bids — Bid #05-106 — Purchase & Installation of Security System - Administration Complex BACKGROUND: On June 29, 2005 bids were opened for Bid #05-106 Purchase & Installation of Security System -Administration Complex. Eleven hundred and five (1105) vendors were notified, forty-seven (47) documents were distributed, and six (6) responses were received. The two (2) apparent low bids did not meet specifications and all others exceeded the budget. Staff request permission to revise specifications and re -bid. RECOMMENDATION: Staff recommends rejecting all bids submitted for Bid #05-106 — Purchase & Installation of Security System- Administration Building. Also, request permission to revise specifications and re -bid. EP/jc M BOARD OF COUNTY COMMISSIONERS TABULATION SHEET - BID# 05-106 In PURCHASING DEPARTMENT ED PARKER, DIRECTOR PURCHASE & INSTALLATION OF SECURITY SYSTEM ADMINISTRATION COMPLEX INFORMATION TECHNOLOGY DEPARTMENT OPENED: OCTOBER 28, 2005 AT 2:30 P.M. THE FOLLOWING BIDS WERE RECEIVED: Company Name Bid Total 1> Actcom Security Solutions Jupiter, Florida Fax: 561-746-5848 $35,578.00 2) Communications Int., Inc. Vero Beach, Florida Fax: 772-978-4115 $35,762.05 3) TCI, LLC. Fort Pierce, Florida Fax: 772-466-5033 $92,476.00 4) 1st Fire & Securty, Inc. Vero Beach, Florida Fax: 772-79472204 $99,950.00 5) Access Limited Jacksonville, Florida Fax: 904-262-6577 $151,741.58 6)ADT Security Services, Inc. West Palm Beach, Florida Fax: 407-386-6199 $432,667.43 NUMBER OF COMPANIES NOTIFIED*: 1105 NUMBER OF BID DOCUMENTS DISTRIBUTED*: 47 NUMBER OF BIDS RECEIVED: 6 *per demandstar.com JOSEPH E. SMITH, District No.1 ♦ DOUG COWARD, District No. 2 ♦ PAULA A. LEWIS, District No. 3 ♦ FRANNIE HUTCHINSON, District No. 4 ♦ CHRIS CRAFT, District No. 5 County Administrator — Douglas M. Anderson 2300 Virginia Avenue — Fort Pierce, FL 34982-5652 — Phone (772) 462-1700 — TDD (772) 462-1428 website: www.co.st-lucie.fl.us Page 1 of 1 Edward Parker - Security Camera Bid for Administration Building From: William Martin To: Edward Parker Date: 2/23/2006 12:01 PM Subject: Security Camera Bid for Administration Building Ed, Per your request, please cancel the request for the security bid 05-106. If you need anything else please don't hesitate to ask. William Martin Security Administrator Information Technology St. Lucie County 2300 Virginia Ave. Ft. Pierce, FI. 34982 martinw@stlucieco.gov Office:772-462-1859 file://C:\Documents%20and%20Settings\Administrator\Local%20Settings\Temp\GW } 000... 2/23/20 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT SUBJECT: Award of RFP #06-016 — Underwriting Services BACKGROUND: See the attached memo. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: N/A. ITEM NO.-,vd DATE: 3/14106 REGULAR() PUBLIC HEARING ( ) CONSENT (X) PRESENTED BY: ED PARKER, DIRECTOR RECOMMENDATION: Staff recommends approval to award RFP #06-016 — Underwriting Services to the following shortlisted firms: 1. Bear, Stearns & Co., Inc., 2. Citigroup, 3. RBC Capital Markets, 4. Raymond James and permission for the Chairman to sign the contracts as prepared by the County Attorney. COMMISSION ACTION: pQ APPROVED () DENIED () OTHER Approved 5-0 County Attorney () �:�jj t,g1M Originating Dept. ( ) finance: (check for copy, only if applicable) Coordination/Signatures Mgt. & Budget ( ) Other ( ) CONCURRENCE: DO 18 ANDERSO COUNTY ADMINISTRATOR Purchasing (X) —402f. Other( ) n BOARD OF COUNTY COMMISSIONERS MEMORANDUM To: Board of County Commissioners From: Ed Parker, Purchasing Director Date: March 1, 2006 Re: Award of RFP #06-016 - Underwriting Services PURCHASING DEPARTMENT Ed Parker, Director ******************************************************************************************************* BACKGROUND: On February 8, 2006 proposals were opened for RFP #06-016 - Underwriting Services. Six hundred thirty-eight (638) vendors were notified, nineteen (19) documents were distributed, and nine (9) responses were received. A Selection Committee met on February 28, 2006 to review and shortlist the proposals. The selection committee recommends approval of the four highest-ranking firms to me members of the Underwriting Service Team for St. Lucie County. • Bear, Stearns & Co., Inc. • Citgroup • RBC Capital Markets • Raymond James Staff recommends Board of County Commissioners approve award of RFP #06-016 Underwriting Services the abovementioned firms. EP/jc c O U N N M co 06 C N E O Q1 N c (0 V O O (0 0 r CD — O rtD L D < Q co E ..T� L 0 c L () o a� M C C N 1 0 o t0 *� a, o- r -a-a W O N m rn o m N d C� C �C G O U C O d m U) N >+ O C i 3C 9. U') O O rt N co U- E O N N O o OU 3 i O O O N N ti LLJ C V O O O N M h 0 > N �, (Z 0 it Nt CD L R Ln O iCi N O V � fn O LO LO Ln r— � M N y 'a C y O G) E P (D CD >+ m ,, N O O O co Cl) N m N of m .Q L LO O 0 co N N a o- O O O N c O! ti ti N U rN+ Ln nn LL. TP; 0' C W T v r L E cn O E cn CO 0 to U- u- c •0 -0 U) `� O 0 to O -0 O c c E m 0 c m o c: O N cn u t a � :n a) Q. o cncu c a� c o c a a) Im N M con :( X •C CO Q . 0 0 p V W L.L U /L/� Q LL 0 0 �m � W BOARD OF COUNTY COMMISSIONERS M PURCHASING DEPARTMENT ED PARKER, DIRECTOR TABULATION SHEET - BID# 06-016 UNDERWRITING SERVICES OFFICE OF MANAGEMENT & BUDGET OPENED: FEBRUARY, 8, 2006 AT 2:00 P.M. The following nine (9) companies submitted a proposal: 1. D.A. Davidson & Co. — O,rlando, Florida Contact: Jeffrey T. Larson, Sr. Vice President & Regional Manager Phone: (407) 482-2327 Fax: (407) 482-8223 2. RBC Capital Markets — Ft. Lauderdale, Florida Contacts: Nate Eckloff or Mitch Owens, Managing Directors Phones: (954) 489-5068 or (904) 335-6691 Faxes: (303) 595-1220 or (954) 489-5070 3. Bear, Stearns & Co., Inc. — Boca Raton, Florida Contacts: Kevin McCarty or J.W. Howard, Managing Directors Phones: (561) 672-4794 or (561) 672-4872 Fax: (561) 672-4962 4. Suntrust Capital Markets — Orlando, Florida Contacts: Timothy J. Kiley, Managing Director Phone: (407) 237-6811 Fax: (407) 237-4877 5. Citigroup — Orlando, Florida Contacts: D. Brent Wilder, Director Phone: (407) 999-7948 Fax: (407) 999-7959 6. Edwards Capital Markets — St. Petersburg, Florida Contacts: James Goilahon, Managing Director or Cliff Steinhauer, Vice President Phones: (727) 895-8437 or (561) 799-3199 Fax: (727) 895-8456 7. Municipal Securities Group — Miami, Florida Contact: Jose R. Pagan, Executive Director Phone: (305) 536-9279 Fax: (305) 373-8257 8. Raymond James — St. Petersburg, Florida Contact: Amy Lettelleir, Associate Director, Florida Public Finance Group Phone: (727) 567-1905 Fax: (727) 567-8315 9. First Southwest Company — Orlando, Florida Contact: John White or Edward D. Stull, Jr., Senior Vice Presidents Phone: (407) 426-9611 Fax: (407) 426-7835 NUMBER OF COMPANIES NOTIFIED*: 638 NUMBER OF BID DOCUMENTS DISTRIBUTED*: 19 NUMBER OF BIDS RECEIVED: 9 *Per demandstar.com JOSEPH E. SMITH, District No.1 + DOUG COWARD, District No. 2 ♦ PAULA A. LEWIS, District No. 3 + FRANNIE HUTCHINSON, District No. 4 ♦ CHRIS CRAFT, District No. 5 County Administrator — Douglas M. Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982-5652 — Phone (772) 462-1700 — TDD (?2) 462-1428 website: www.co.st-lucie.fl.us N h L \ _ ' UCc G C E G `^1 CL U � U � mN • V I.L R H C. d •_ ' ''Onn � � V CO V r d = U)_ r E LL ' \� O �1 O U co H — N U CC� W L VVV C ^` O > ca v Q � a 0 U ca C = L m 0 O O� d r = 0 In N l!i N L(j N Ln N O) O C COCD c6 N Q V cn O cu LL C Cl) O �. O C ca 0 O O O N cn ca " O cu 0 C _N (� �• V— U > ca C O- 2 cn C O � O _U N � O , o E cn t CL B � X 0 WILL 2 ca U Q .L -C Q E a. O O U UI o F- In i ea U V D n ® 4' `ty 10 0 E (� ') 1C y N V w ' R i 1 Nj C U. 7 C O U N N N rr 1 _/ L giA�q� 14f ca U W C Q C ! acr o LM U 06 L rn 1V1 m L) U) \ v Lo N N N N 0 c a� = a) ca c� U) 0 Q � .0 L r N cn a) C Co L- T C/ 0 -.2 4-7 O U N �, co Na. O O Co O N •V = m C 0 0- as so cn � x C'1LULL .c CU UQLL CL Q-U 00- 0 U 0 F— m LU •E E O T, U O CO O m cn �1 �� 6 lh1f r��_ Cal ` C Jul L r (y C t Ln N LO N LO N LO N r 0 (3) 'Q M c� M V cn a)U C� L.L u- -O 'a X O O U cn O n U L O u> C U — > Cz C: O L a. a)p OL _� QE— cn E m X COWL_ .� L)<LL�U ov V m 13 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): Purchasing ITEM NO. b4woO DATE: 3/14/06 REGULAR( ) PUBLIC HEARING () CONSENT (X) PRESENTED BY: Ed Parker, Purchasinq Director SUBJECT: Permission to Advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department. BACKGROUND: Parks & Recreation Department has been advise they are responsible for providing periodic maintenance for two (2) additional lift stations, located at Pepper Park and the Historical Museum. Contract #C01-94-279 with Walsh Environment Services, Inc. has a $24,999 annual amount. Adding the two (2) sites would increase the annual amount over county's bid threshold $25,000 which requires publication in local newspaper. FUNDS AVAILABLE: PREVIOUS ACTION: 001-7210-534000-700 (Parks - Other Contractual Services) N/A. RECOMMENDATION: Staff recommends that the Board grant permission to advertise an Invitation for Bid (IFB) for Water & Sewer Monitoring Services for the Parks & Recreation Department. OMMISSION ACTION: !3f APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney:(X) nib +2 OSwi Originating Dept: Coordination/Signatures n �v1 Mgt. & Budget:(X) Other: CONCURREN oug n erson County Administrator Purchasing Mgr.:(X) ��O� Other: Finance: (Check for Copy only, if Applicable) M F5 Memorandum To: Ed Parker, Purchasing Director From: Pete Keogh, Parks & Recreation Director j I Subject: Water & Sewer System Monitoring Date: March 2, 2006 artment We have been advised that we are responsible to provide periodic maintenance on the new lift stations at Pepper Park and the lift station at the Historical Museum. We are currently at our $24,999. limit with Walsh Environmental who monitors several sites for Parks & Recreation, including the Fairgrounds. We ask that your department provide a list of other approved vendors that we can contract with to perform water and sewer system monitoring services. Thank you for your assistance. PK:bjh G ORIGINALNso CONTRACT 4r'Pr2tC +% THIS ^.OIAITRr1CT, rilauG triis ist day of '1AM' i ur, 2vvi, betwe8�i ST. LU ."* %OUivTi', a political subdivision of the state of Florida, hereinafter called the "COUNTY", and WALSH ENVIRONMENTAL SERVICES, INC., or his, its or their successors, executors, administrators, and assigns hereinafter called the "CONTRACTOR". WITNESSETH: 1. PURPOSE/DESCRIPTION OF WORK That Contractor agrees with County, for the consideration herein mentioned, at his, its or their own proper cost and expense to do all the Work and furnish all the materials, equipment, supplies, and labor necessary to carry out this Contract in the manner and to the full extent as set forth in the Contract Documents, and to the satisfaction of the duly authorized representatives of St. Lucie County, who shall have at all times full opportunity to inspect the materials to be furnished and the Work to be done under this Contract. It is agreed that the work to be done under this Contract is provide operation and maintenance services for (1) White City Park - Water Treatment Plant; (2) Indrio School House - Water Treatment Plant; and, (3) Walton Community Center - Water Treatment Plant as set forth in the Agreement for Operations and Maintenance Services, attached hereto and made a part hereof as Exhibit "A". Any conflict between the terms and conditions of Exhibit "A" and the terms and conditions of this Contract, shall be interpreted in favor of this Contract. 2. PROJECT MANAGER The Project Manager for the County is Pete Keogh (561) 462-1517. The Project Manager for the Contractor is Patrick Walsh at (561) 589-4543. 3. TERM The initial term of this Contract shall be for one (1) year beginning March 1, 2001 and ending on February 28, 2002. The parties agree that the term of the Contract shall be automatically extended in one (1) year increments unless terminated earlier. -1- 4. CONTRACT PAYMENT The County shaii pay the Contractor for the performance of this Contract and satisfactory completion of the project in accordance with the terms and conditions of this Contract, seven hundred and 0/100 ($700.00) dollars per month on the first day of each month beginning on April 1, 2001 and continuing each month thereafter during the term of this Contract. The Contractor further agrees to perform approved maintenance and repairs for the Project based on the following: Service Rate - $40.00 per hour Overtime Rate - $50.00 per hour Materials or Parts - Cost plus 25% Contractor shall provide Sodium Hypochlorite for $1.50 per gallon. 5. AUDIT The Contractor agrees that the County or any of its duly authorized representatives shall, until the expiration of three years after expenditure of funds under this Contract, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Contractor involving transactions related to this Contract. The Contractor agrees that payment(s) made under this Contract shall be subject to reduction for amounts charged thereto which are found on the basis of audit examination not to constitute allowable costs under this Contract. The Contractor shall refund by check payable to the County the amount of such reduction of payments. All required records shall be maintained until an audit is completed and all questions arising therefrom are resolved, or three years after completion of the project and issuance of the final certificate, whichever is sooner. 6. GUARANTEE The Contractor guarantees to repair, replace or otherwise make good to the satisfaction of the County any defects in workmanship or material appearing in the work within one year after the day the work is accepted by the County Project Manager. Contractor further guarantees the successful performance of the work for the service intended. Neither inspection nor payment, including final payment by the County shall relieve the Contractor from his or its obligations to do and complete the work in accordance with this contract. If the County deems it inexpedient to require the Contractor to correct deficient or defective materials or labor, an equitable deduction from the contract price shall be made therefore or in the alternative, the County may sue for damages. This guarantee is in addition -2- to any other warranty available to the County for the Work including but not limited to manufacturers warranties. 7. CONTRACTOR RESPONSIBILITY The Contractor is an independent contractor and is not an employee or agent of the County. Nothing in this Contract shall be interpreted to establish any relationship other than that of on independent contractor, between the County and the Contractor, its employees, agents, subcontractors, or assigns, during or after the performance of this Contract. The Contractor shall take the whole responsibility of the work and shall bear all losses resulting to him, or it, on account of the amount or character of the work, or because of the nature of the ground in or on which the work is done is different from what was assumed or expected, or because of bad weather, or because of errors or omissions in his or its bid on the Contract price, or except as otherwise provided in the Contract Documents because of any other causes whatsoever. 8. INDEMNIFICATION The Contractor covenants and agrees at all times to pay on behalf of and to save, hold, and keep harmless the County, its Officials, Employees, Agents, and Volunteers and indemnify the County, its Officials, Employees, Agents, and Volunteers against any and all claims, demands, penalties, judgements, court costs, attorney's fees, and liability of every kind and nature whatsoever arising out of or in any way connected or arising out of the performance of this Contract. The Contractor hereby acknowledges that the payments made under this Contract include specific consideration for the indemnification provided herein. 9. INSPECTION The project will be inspected by the Project Manager for the County and will be rejected if it is not in conformity with the Contract provisions. Rejected work will be immediately corrected by the Contractor. When the work is substantially completed, the Contractor shall notify the County in writing that the work shall be ready for final inspection on a definite date, at least three (3) calendar days thereafter, which shall be stated in such notice. -3- 10. INSURANCE Commercial General Liabiiit : The Contractor shall maintain and, prior to commencement of this contract, provide the County with evidence of commercial general liability insurance to include: 1) premises/operations, products/completed operations, (including XCU hazards) and personal and advertising injury f or limits of not less than $1,000,000 per occurrence; 2) f ire damage for limits of not less than $100,000 per occurrence; 3) medical payments for limits not less than $5,000 per person and 4) a general, per contract/project, aggregate limit of not less than $2,000,000. The policy shall also provide the County will be given a thirty (30) day written notice of cancellation or non -renewal and include County as an additional insured. Business Automobile Liability: The Contractor shall maintain and, prior to commencement of this contract, provide the County with evidence of business automobile liability insurance to include:1) coverage for any automobile for limits of not less than $1,000,000 combined single limit (bodily injury & property damage) per accident and 2) Personal Injury Protection (Florida no-fault) with full statutory limits. The policy shall also provide the County will be given a thirty (30) day written notice of cancellation or non -renewal and include County as an additional insured. Workers' Compensation and Employers Liability: The Contractor shall maintain and, prior to commence of this contract, provide the County with evidence of workers' compensation insurance providing Florida statutory (F.S. 440) limits to cover all employees and include Employers Liability coverage with limits of not less than $500,000 for accidents or disease. The policy shall also provide the County will be given a thirty (30) day written notice of cancellation or non -renewal. 11. DEFAULT; TERMINATION Either party may terminate the Contract without cause at any time upon thirty (30) calendar days prior written notice to the other party. In the event of termination, the County shall compensate the Contractor for all authorized work performed through the termination date. IM ..e 12. ATTORNEYS' FEES AND COSTS .Ln t he event o f any diispu t e concerning the terms and conditions of t his t on t rac t or in the event of any action by any party to this Contract to judicially interpret or enforce this Contract or any provision hereof, or in any dispute arising in any manner from this Contract, subject to the provisions of Section 768.28, Florida Statutes and in no way altering the extent of the County's liability under 768.28, Florida Statutes, the prevailing party shall be entitled to recover its reasonable costs, fees and expenses, including but not limited to, witness fees, expert fees, consultant fees, attorney, paralegal and legal assistant fees, costs and expenses and other professional fees, costs and expenses, whether suit be brought or not, and whether any settlement shall be entered in any declaratory action, at trial or on appeal. 13. NOTICES All notices, requests, consents, and other communications required or permitted under this Contract shall be in writing and shall be (as elected by the person giving such notice) hand delivered by messenger or courier service, telecommunicated, or mailed by registered or certified mail (postage prepaid) return receipt requested, addressed to: As To County: With A Copy To: St. Lucie County Administrator St. Lucie County Attorney Administration Annex Administration Annex 2300 Virginia Avenue 2300 Virginia Avenue Ft. Pierce, FL 34982 - Ft. Pierce, FL 34982 As To Contractor: Walsh Environmental Services, Inc. Post Office Box 780-125 Sebastian, Florida 32978-0125 or to such other address as any party may designate by notice complying with the terms of this Section. Each such notice shall be deemed delivered (a) on the date delivered if by personal delivery, (b) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. -5- 14. DISPUTE RESOLUTION Any disputes relating to interpretation of the terms of this Contact or a question of fact or arising under this Contract shall be resolved through good faith efforts upon the part of the Contractor and the County or its Project Manager. At all times, the Contractor shall carry on the work and maintain its progress schedule in accordance with the requirements of the Contract and the determination of the County or its representatives, pending resolution of the dispute. Any dispute which is not resolved by mutual agreement shall be decided by the County Administrator who shall reduce the decision to writing. The decision of the County shall be final and conclusive unless determined by a court of competent jurisdiction to be fraudulent, capricious, arbitrary, so grossly erroneous as to necessarily imply bad faith, or not be supported by substantial evidence. 15. MEDIATION Prior to initiating any litigation concerning this Contract, the parties agree to submit the disputed issue or issues to a mediator for non -binding mediation. The parties shall agree on a mediator chosen from a list of certif ied mediators available from the Clerk of Court for St. Lucie County. The fee of the mediator shall be shared equally by the parties. To the extent allowed by law, the mediation process shall be confidential and the results of the mediation or any testimony or argument introduced at the mediation shall not be admissible as evidence in any subsequent proceeding concerning the disputed issue. 16. INTERPRETATION; VENUE This Contract constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect thereto. This Contract may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Contract shall be interpreted as a whole unit and section headings are for convenience only. All interpretations shall be governed by the laws of the State of Florida. In the event it is necessary for either party to initiate legal action regarding this Contract, venue shall be in the Nineteenth Judicial Circuit f or St. Lucie County, Florida, for claims under state law and the Southern District of Florida for any claims which are justiciable in federal court. (THE NEXT PAGE IS THE SIGNATURE PAGE) me n IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement in counterparts each of which shall be treated as an original upon the terms and conditions above stated. WITNESSES: WITNESSES: ST. E OUNTY, FLORIDA BY : _ Print N e: p jeep p,D ? �.S . �iltolllld3 i Title:��� (o 2 BY: County TO FORM AND WALSH ENVIRONMENTAL SERVICES, INC. BY 6tNa PORIZED REPRESENTATIVE PHe : 7T'yz, -L S Title: PZ IIS- ) b exi - THIS A( Wdlslt I r-f__:1_ wrwu Ave., Ft. 1. ♦ 4Ql-Q! JYY f uitb�t'� WAL 1 PA6E 02 REEMENT FOR OPERATIONS AND "NTENANCE SERMES "NT is ma fe and Commences on the 1st day of March 2001. by and between mental Ser vices;,rnc. (WF.S), whose address is P.O. Box 780-12.3, Sebastian, 12�. And gi..Lucieiouelsu rakes, whze address is: 2400 Virginia 1.1 The utility cilities included are located at: l) InWhite Park - Water Treatment Plant ?) dno S4hool .douse — Water Treabomm Plant j 3) Watten lConomtWo Center Water Treatntm Plant All groundsl facilities, and equipment now owned by CLIENT or acquired by CLIENT sh it remain the property of the CLIENT 2. SCIOPE OF SER TICES - Services, Inc, proposes to provide the following; A) Slaf the lFacility with qualier4 trained operators who have met the certiftcatio requirements of the State of Florida. StafJ'will visit the Project plants as rewired by FDEP regulations. B) Maintai 24 Hour Emergency Service. Provide all and complig service asf Additional Perform ap, Sen ove Mat Provide MS Prepare, si! State axenc 'ne sampling, testing and reporting necessary for process control with the DER requirements. Field testing included in the monthly Is: it of entry chlorine residual ote tap chlorine residual analysis will be invoiced at current market rates. Proved Maintenance and Repairs for the Project. ice Rate $40.00 ,time Rate SJJ.00 malt and or parts cost plus 25%. approved Sodium Hypochlorite foCS1.J0,pperg)a1.n andsubmit all monthly operatingutred by Federal and es, with copies provided to client. EXHIBIT E ii/4 �LJntJ�rbl �0 54 K 2.$ 15615675447 WES-PAT WALSH FAGE 02 I ,Maintain p�evello maintenance program as per manufacture $ specifications. Maintain r to date compliance ,monitoring program. l Provide an4Maintain Workman Compensation and Professional Liability insurance cPverage naming St Luc% County as co-insured. AfontArlyf4 to provide this sen*e will be 1) i34R00 NAite City Part 2) 1248 00 ,Indrlo Se400l House 3) 1220.00 Walton Community Center OFSEROCE - OWNER � , / l o ° I Keep in forte all Prviect warranties; guarantees, easements, a icenses that *qve been granted to ()*NER Pay a ro#erty, franchise or other taxes associat A the Protect other than taxes imPbs Od upon contractors income. I The Client' aut ized representative i 4. CLIENT arWi WES shall ne to an increase or decrease in WF,S Monthly Fee, in the event -of any Chan in: ect operation, reporting requirements, monitoring :quire ts, the leve treatment required, personnel qualifications or staffing uit by any governme 1 agency having jurisdiction to order such change that •es WES costs to change. s. 5. a initial � 2001. Them year each % ! to expiratia Roth bartips indicate their A Wal s En�ironn DATE S16 AED n of this agreement shall be one (1) year�*Lvmmencing on March 1, 'er, this agreement shall be renewed for succ jive terms of one (1) xs cancelled in writing by either party no less t sixty days prior proval of this Proposal by their signatures below. A UTHORIZED SIGNATURE: ,DZ4 a ) Inc, F] Title DATF. SIGNED AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): Purchasing ITEM NO. 6woo DATE: 3/14/06 REGULAR( ) PUBLIC HEARING () CONSENT (X) PRESENTED BY: Ed Parker, Purchasing Director SUBJECT: Permission to Advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex. BACKGROUND: Please see the attached memorandum. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends that the Board grant permission to advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex. OMMISSION ACTION: [� APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney:(X) Coordination/Signatures Mgt. & Budget:( ) CONCURREN z/ /,/ ou erson County Administrator Purchasing Mgr.:(X) �w Originating Dept: Other: Other: f Finance: (Check for Copy only, if Ap#,.,)le) 4 VAr PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners FROM: Ed Parker, Purchasing Director Wr DATE: March 14, 2006 RE: Permission to Advertise and Request for Proposals (RFP) Background: The Park and Recreation Department is requesting Permission to Advertise a Request for Proposal (RFP) to solicit vendors for Concessionaire Services at Lawnwood Sports Complex. Recommendation: Staff recommends that the Board grant permission to advertise a Request for Proposal (RFP) for Concessionaire Services at Lawnwood Sports Complex. EP/jc n Page 1 of 1 Edward Parker - Issuing an RFP From: Patti Raffensberger To: Parker, Edward Date: 3/6/2006 9:53 AM Subject: Issuing an RFP Reply Requested: When Convenient We need to issue an RFP for concessions for Lawnwood Sports Complex --football, softball and baseball, with soccer to be added at some point. Our current agreement with PCI ends on May 15. The last RFP issued was 05-085 and with a few corrections we would like to use those same specs. Could you please let me know who will work on this and I'll come talk to them. Thanks file://C:\Documents%20and%20Settings\Administrator\Local%20Settings\Temp\GW } 0000... 3/6/2006 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT *401f ITEM NO. 6G DATE: 3/14/06 REGULAR() PUBLIC HEARING( ) CONSENT (X) PRESENTED BY: ED PARKER, DIRECTOR SUBJECT: Permission to Advertise a Request for Qualifications (RFQ) for Contractor Pre - Qualification for the new Aircraft Rescue and Firefighting Building (ARFF) Construction Project BACKGROUND: Please see the attached memorandum. FUNDS AVAILABLE: Account #140341-4220-562000-4611 (Buildings) PREVIOUS ACTION: N/A. RECOMMENDATION: Staff requests that the Board grant permission to advertise an RFQ for Contractor Pre -Qualification for the new ARFF Building Construction Project. COMMISSION ACTION: % APPROVED () DENIED () OTHER Approved 5-0 County Attorney (X) `tom n 0Tft Originating Dept. ( ) Coordination/Signatures Mgt. & Budget 1 Other( ) CONCURREN 6'oucjKs M. Anderson County Administrator Purchasing (X) -,"$e Other( ) o *%W PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners FROM: Ed Parker, Purchasing Director DATE: March 14, 2006 RE: Permission to Advertise RFQ for Contractor Pre -Qualification for the new ARFF Building Construction Project. The Airport Department is requesting permission to advertise RFQ to solicit vendors for pre -qualification of contractors to bid on the new ARFF Building Construction Project. EP/jc n ai/ i a�'ULL`�r IE COUNTY F L O R I D A -�- To: Ed Parker, Purchasing Director From: Diana Lewis, Airport Direc Date: March 3, 2006 Subject: Contractor Pre -Qualification for New ARFF Building Construction Project As we have discussed, the Airport Department is requesting that the contractor procured for the above project be obtained through a pre -qualification process. The process will involve allowing all contractors to submit their qualifications initially and then a _selection committee will short-list the firms that will be able to bid on the project. Please let me know if you have any questions. Cc: Barbara Churchill, Airport Manager Melissa Simberlund, Contracts Administrator AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM lam. 6H DATE: 3/14/06 REGULAR( ) PUBLIC HEARING( ) CONSENT (X) PRESENTED BY: SUBMITTED BY: PURCHASING Ed Parker, Purchasing Director SUBJECT: Fixed Asset Inventory - Property Record Removal and permission to advertise Invitation for Bid (IFB) to sell a Unit Space Finder File Cabinet. BACKGROUND: Please see attached memo. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: N/A. RECOMMENDATION: Consider staff recommendation that the Board authorize staff to remove the attached record from the fixed asset inventory and authorize permission to advertise for bids. COMMISSION ACTION: [)Q APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: (X) 9t2i A. 0-ri" Originating Dept: Finance: (Check for Copy only, if Applicable) Coordination/Signatures Mgt. & Budget:( Other: DoudAnderson County Administrator Purchasing Dir.: (X) Other: M PURCHASING DEPARTMENT MEMORANDUM TO: Board of County Commissioners FROM: Ed Parker, Purchasing Director 6� DATE: March 14, 2006 RE: Fixed Asset Inventory— Property Record Removal The Community Services Department has requested that inventory #401272 Unit Space Finder File Cabinet be removed from the Inventory and advertised for Invitation to Bid (IFB) to solicit vendors to purchase the equipment. Staff recommends that the Board authorize staff to remove the attached record from the Fixed Asset Inventory and authorize permission to advertise for bids. EP/jc In Community Services MEMORANDUM #06-82 TO: Edward Parker, Purchasing Director FROM: Beth Ryder, Director �� 61<— SUBJECT: Inventory item number 401272 DATE: March 3, 2006 Please remove from inventory item number_40= Unit Space Finder File Cabinet. This unit was purchased in 1990 and is no longer needed. Currently, the files are being scanned for archiving rather than keeping the paper documents. N rn W nrn CD -< IV ---I O c: Faye Outlaw, Assistant County Administrator Karen Scott, Executive Assistant — CS Inventory Contact E5 p, o In 1 i ri N e-1 u1 to to ,n 111 l!1 m rn N O, 01 O� Q1 I O 0 m r r In 0 In In to i .-1 rl rl ,-i rl N H m ri rl rl f-1 r-1 r-I 1 m Il m .-a e-1 m 11 , 1 n , u , � d , � n , 1 rn o In .a rl � ,-� N N m C in m w 'n i m 01 O� O O 0 00 p O O O 0 0 O 0 P N N N N N N N E H N N N N N N N N 1 1 E F+ F H P+ W a P D O a 0 0 0 U u U d yl O O O O 1 ' 1 U , O a H� z aw rl o rn r w O, h x v o P m m a+ V NH] d� ,-1 ,-t O O O m N'i rn aj , N U O 4 1 O r4 m dl to r e-i N m m 'W <M U w P4 {>+ a' to t7 b+ 01 01 Oh 01 01 T ,D v N h to to In Ln En W I HH to m m m m m m m � O O O O O O O N N N N N N N O In N N N N N 10 � P � P � N � 1 h ' 1 � 10 O � P P4 1 Ot!�u H pq r w M p U >1 OI H W 0 }I to Zzz o Vt W, E.H., t o m U H 1 m H H HMO 1 0 q 0 A Q H H H a a' U E a W, 1 A E pay py ay �c h" Q QwO O O 000%�Hpll oo oo Noao00 FHH0 3�Oh HH00000 OOErt �P 00000xEOEOEOEL H 1 hl ' 1 , , z 1 u o x H H d � E , N PP44 P4 0 H > Z I H H V n o zNaw a 0 H i H Pi U 1-4 P4 g w Pa ,� �q w xuw H , W a,UOCA 7 E E p 5 D p Ej 0 wNp 0000000000 x U sx�yCH04 � HgGEHEq~{E/rgHtE+rqH�E A D,Hh U U u u U U U NWU zfed dfxFCG4�FKa 1 w� x 1 1 in in in in in m in in kD Ln o 1 o°a o a 1 O ni A�i , n� N 01 O m O CD w m m in w t-1 r- rn \Pu V 0 rl N min to t11 0 o 0 0 0 h h h n 1-4 N O H o i O O O C. O O O O O O O O O P4 a H I v w a v w w T•d b6Zi 29b 19S 9WISdHoand 91S eSz=80 90 ZO JeW AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): PUBLIC WORKS - CODE SUBJECT: Building Tech and Zoning Tech Trainee Positions M ITEM NO. C7 4 DATE: 03/14/06 REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) PRF.VNTED BY: g, �1 ennis Grim Code Compliance Manager BACKGROUND: The current job descriptions for the Building Tech and the Zoning Tech require knowledge and experience that most applicants do not have. We are therefore asking that the current positions be changed to Trainee positions to allow applicants who are qualified to be trained for the higher positions. This is not adding new positions but allowing a Trainee to come in at a lower classification to be trained. Any candidate that is hired will start at two (2) pay grades lower than the starting salary. After successfully completing a six (6) month training program, the candidate would advance to the starting Pay Grade 13. Upon successful completion of their six (6) month probationary period, they would receive an additional 5%. If the probationary period is not successful, the option of extending the training period or terminating employment will be addressed. FUNDS AVAILABLE: N/A PREVIOUS ACTION: None RECOMMENDATION: Staff recommends approval of these Trainee positions. COMMISSION ACTION: CONCURR CE: xl APPROVED❑ DENIED ❑ OTHER: Approved 5-0 Review and Approvals Originating Dept: (Pub. Wks.) : County Attorney: A4 Management and Budget: Parks & Recreation: A Finance : Other �l Douglas Anderson County Administrator Purchasing: PA Environmental Lands: Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (561) 462-1777 or TDD (561) 462-1428 at least forty-eight (48) hours prior to the meeting. 9 Public Works Code Compliance Division Memorandum TO: Doug Anderson, County Administrator Ray Wazny, Assistant County Administrator Donald West, Public Works Director Carl Holeva, Human Resource Director Pat Clute, Employee and Labor Relations Manager FROM: Dennis M. Grim, Code Compliance Manager/Building Official SUBJECT: Building Tech and Zoning Tech Trainee Positions DATE: February 9, 2006 As requested I have created training positions for all Building Tech and Zoning Tech positions. Any candidate that is hired will start at two pay grades lower than the starting salary. After successfully completing a six month training program, the candidate would advance to the starting pay grade 13. Upon successful completion of their six month probationary period, they would receive an additional 5%. If the probationary period is not successful, the option of extending the training period or terminating employment will be addressed. I have discussed this with Pat Clute. She is in agreement with this program. She indicated that the County Administrator could approve this and would not have to go before BOCC for their consideration. I currently have three positions to fill and would appreciate your approval in order to fill these positions in a timely manner. Thank you. cc: Chris LeStrange Paula Bushby Frank Williams Swendy Ariyanayagam *%re JOB CODE 795 PAY GRADE 11 SALARY: $10.45 - $16.37 BUILDING TECHNICIAN TRAINEE AFTER COMPLETING SUCCESSFUL 6 MONTH TRAINING PAY GRADE 13 SALARY: $12.13 - $18.49 MAJOR FUNCTION: Technical position with the Permitting Services Section, Division of Code Compliance, Department of Public Works. Position reports to the Department Supervisor. KNOWLEDGE, ABILITIES AND SKILLS NEEDED IN ORDER TO PERFORM THE ESSENTIAL JOB FUNCTIONS: Knowledge: There is a six month training period to obtain a working knowledge and understanding of the County's Land Development Code, Building Code requirements, administrative and enforcement process, permitting process, and with City View permitting software program. Abilities: Will be trained for six months to interpret building and development codes and plan specifications, legal documents, and identify inconsistencies with the requirements of applicable regulations. Will be trained to read maps, aerial photographs, engineering scales, flood zone information and other related graphic aids. Must be able to deal effectively with the public both written and orally, in a clear and concise manner. ESSENTIAL JOB FUNCTION: Process the intake of building permit applications for zoning and plans examining review. Assists the public in the understanding of zoning standards and building regulations. ESSENTIAL PHYSICAL SKILLS: Use of both hands and fingers with dexterity. Good hand/eye coordination. Very frequent use of good near vision, good hearing. Occasional walking and frequent standing. Ability to occasionally lift 30 pounds. EDUCATION: High school diploma, or possession of equivalent. Must have the ability to use computer and automated data entry equipment. EXPERIENCE: A comparable amount of training or experience may be substituted for the minimum qualifications. If applicant shows experience under "Knowledge" and "Abilities", they may qualify to start at pay grade 13 without six months of training with the approval of the County Administration. LICENSE, CERTIFICATION OR REGISTRATION: Must have a valid Florida driver's license and maintain a good driving record. `rl� JOB CODE 735 PAY GRADE 11 SALARY: $11.08 - $17.37 ZONING TECHNICIAN TRAINEE AFTER COMPLETING SUCCESSFUL 6 MONTH TRAINING PAY GRADE 13 SALARY: $12.13 - $18.49 MAJOR FUNCTION: Technical position with the Zoning Services Section, Division of Code Compliance, Department of Public Works. Position reports to the Department Supervisor. KNOWLEDGE, ABILITIES AND SKILLS NEEDED IN ORDER TO PERFORM THE ESSENTIAL JOB FUNCTIONS: Knowledge: There is a six month training period to obtain a working knowledge and understanding of the County's Land Development Code, Building Code requirements, administrative and enforcement process, and with City View permitting software program. Abilities: Will be trained for six months to interpret building and development codes and plan specifications, legal documents, and identify inconsistencies with the requirements of applicable regulations. Will be trained to read maps, aerial photographs, engineering scales, flood zone information and other related graphic aids. Must be able to deal effectively with the public both written and orally, in a clear and concise manner. ESSENTIAL JOB FUNCTION: Coordinates the review and processing of all building permit applications for development activities. Provides review for all construction plans for compliance with the provisions of the County's Land Development Code and for site plan consistency. Review zoning compliance applications for consistency with the provisions of the County's Land Development Code. Assists the public in the understanding of zoning standards and building regulations. Coordinates plan review with the other sections and divisions in this department with the provisions of the County's Land Development Code. Assists with processing of liquor license applications. Performs necessary training of staff in the zoning section related to the review and analysis of building permits and construction plans. Reviews and processes flood zone requests. ESSENTIAL PHYSICAL SKILLS: Use of both hands and fingers with dexterity. Good hand/eye coordination. Very frequent use of good near vision, good hearing. Occasional walking and frequent standing. Ability to occasionally lift 30 pounds. EDUCATION: High school diploma, or possession of equivalent. Must have the ability to use computer and automated data entry equipment. EXPERIENCE: A comparable amount of training or experience may be substituted for the minimum qualifications. If applicant shows experience under "Knowledge" and "Abilities", they may qualify to start at pay grade 13 without six months of training with the approval of the County Administration. LICENSE, CERTIFICATION OR REGISTRATION: Must have a valid Florida driver's license and maintain a good driving record. AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): PUBLIC WORKS DEPARTMENT (4117) ITEM NO. C 7b DATE: March 14,;Loo6 REGULAR[] PUBLIC HEARING [ ] CONSENT [x] PRESENTED BY: Don West Public Works Director SUBJECT: Port of Fort Pierce Entrance Road (North 2"d Street) Work Authorization No. 4 with Taylor Engineering. BACKGROUND: In December of 2001, the County began the process of developing a new Master Plan for the Port of Fort Pierce. The Master Plan was formulated through a series of public meetings and public hearings. The completed Master Plan is a policy document that contains goals and objections for the development of the Port property. The Port Master Plan contemplates development of the majority of the remaining vacant property in "mega - yacht" usage. In April of 2002, the County advertised an RFP for development of the 87 acres of vacant land that currently exists at the Port. Several proposals were submitted by Development Groups. The Proposers recommended that improvement of 2"d street as the primary Port Entrance would be compatible with mega - yacht usage and development. As a result of the desired change in Port land usage to mega -yacht, the County has initiated plans to improve North 2"d Street as the primary access to the Port. In May of 2004, the County contracted with Taylor Engineering to perform a detailed tropgraphic, utility, and right-of-way survey for the existing North 2"d Street. The attached Work Authorization No. 4 for Taylor Engineering will initiate the design process for improvements to North 2"d Street. Alternative designs will be developed to expand the right-of-way, provide stormwater facilities and provide roadway expansion at the intersections. Conceptual landscape/streets cape design and streetlighting will be developed for the improved roadway. Access control for security will be evaluated. The attached Work Authorization outlines the work required to prepare the design plans, and identify the additional right-of-way that will be needed for the expanded roadway. FUNDS AVAILABLE: Funds will be made available in Port Capital Improvements Budgets, Account No. 140306-4315-563000-46502. Accounts are currently set up for Department of Transportation account number 140306-4315-334411-46502 and St. Lucie County matching funds are available in the Port budget in fiscal year2006 in account number 140306-4315-563000-46502. `4604 PREVIOUS ACTION: 9/9/97 — BOCC approval of JPA with FDOT for funding of PD&E Study (Res. # 97-06). 10/6/97- JPA executed by FDOT for $1.2 million. 9/8/98 — BOCC approval of Scope of Services with LBFH to perform the PD&E Study. 6/8/99 — BOCC approval of extension of JPA (Res. # 99-126). 4/11/200 — Approval of WA #15 with LBFH for Flyover Feasibility Study in the amount of $103,515.00. 5/10//2001 — JPA extended until 6/30/2004. 6/07/2001 — Feasibility Study completed and accepted by FDOT. 4/30/2004 — JPA extended until 12/31/2005 5/4/2004 — Approval of WA #2 with Taylor Engineering for survey of North 2"d Street in the amount of $90,256.00. 11/01/2005 — JPA extended until 12/31/2007. RECOMMENDATION: Staff recommends Board approval of Work Authorization No. 4 with Taylor Engineering, Inc. in the amount of $185,536.00 for Engineering services related to North 2"d Street Improvements, and authorization for the Chairman to sign. COMMISSION ACTION: [X APPROVE[ [] OTHER [ X] County Attorney U Project. Manager [ ] Road & Bridge [ ] DENIED Approved 5-0 fit+ 4iD3.^ CONCURRE 4 ou as Anderson County Administrator [X] Mgt. & Budget (LW " k)[X] Originating Dept. Pu lic 9lorks W [ ] Budget & Rev. Coor. [ ] Purchasing Dept. [ ] ERD Finance [X] (Check for copy onl , if applic ble) i T A Y L 0 R E N G I N E E R I N G I N C January 13, 2006 Mr. Don West County Engineer St Lucie Co. Public Works Department 2300 Virginia Avenue Ft. Pierce, Florida 34982 Re: Port of Fort Pierce Entrance Road (North 2nd Street), St. Lucie, Florida P2005-078 Master Plan Development Dear Mr. West, Taylor Engineering is pleased to present this proposal to assist St. Lucie County with the widening of North 2"d Street in the City of Ft. Pierce. We have enclosed our proposal for your review. Attachment "A" is enclosed with the Project Description and Scope with Draft _ Elevation Contours for the project. Attachment "B" details the fees for each task described in Attachment "A." ._._ We are prepared to begin work immediately upon approval of this proposal. Please call me if you have questions concerning this matter. Re ar Steven J. Schropp, Ph.D. Vice President : ljg Attachments 9000 CYPRESS GREEN DR SUIIE 200 JACKSONVILLE FL 32256 TEL. 904 731 7040 FAX 904 731 9847 %W Attachment "A" Port of Fort Pierce Entrance Road (North 2"d Street) P2005-078 Master Plan Development 13 January 2006 PROJECT DESCRIPTION AND SCOPE The purpose of this project is to conduct a preliminary evaluation of alternative designs for the reconstruction of North 2"d Street from State Road A-1-A to the northern terminus at the south line of an existing boat storage facility. North 2"d Street is a two-lane road located in the Port of Fort Pierce (Port) that parallels U.S. Highway 1 north of State Road A-1-A (Seaway Drive). On the west side of the road, between Seaway Drive and Avenue H, there are single-family homes. Parking lots dominate the east side of the road. North of Avenue H, industrial land uses including citrus packing houses, an oil distributor, and marinas are the primary activities. Two FEC railroad spur lines cross the road in this vicinity. The existing right-of-way is limited and varies between 45' and 60' throughout the length of the road. There are no formal drainage facilities for the road. The northern end of the road stops abruptly at a marina. No turn -around is provided at the northern terminus. We understand the community desires to see the Port developed into a mega -yacht facility with associated development. A charrette held in 1996 called for development of the northern portion of the Port into a commercial/recreation area and a cargo/industrial area in the southern end of the Port. Through additional public workshops in 2001, the charrette vision was further refined to focus on marine industries, specifically the mega -yacht industry, as the industrial component for the mixed -use port. Mega -yachts are envisioned as the anchor tenant at the Port of Fort Pierce. The Port will also continue to support existing cargo operations. In 2002, a new Port Master Plan was adopted that more clearly defines the community vision, strengthens local control over the process, and provides flexibility to ensure intergovernmental coordination and the desired mix of uses. The community, through the Master Plan, recognized the Port's role in serving the needs of marine industries, ecotourism, and marine -related recreation. Improving North 2"d Street to serve as an entrance to the Port is an important component to implement the 2002 Port Master Plan. We have developed the following scope of services to provide preliminary master plan design information. SCOPE OF SERVICES — PRELIMINARY DESIGN SERVICES TASK 1 — Agency Coordination 1.1 Consult with St. Lucie County to obtain the planning, land development and roadway design standards applicable to the project. 1.2 Consult with the City of Fort Pierce to obtain the planning, land development and roadway design standards applicable to the project. 1.3 Obtain projected traffic levels from existing sources (if available). 1.4 Coordinate with FEC Railroad regarding crossing requirements for the existing spur tracks. 1.5 Consult with the FDOT regarding design and permitting requirements for the intersection improvements, if any, at State Road A-1-A (Seaway Drive). 1.6 Consult with SFWMD regarding design and permitting requirements for the proposed roadway improvements. 1.7 Perform one site visit to observe existing site conditions. 1.8 Provide a brief narrative summarizing the information and data collected, including copies of the appropriate design criteria and regulations. Pane 1 of 5 Attachment "A" Port of Fort Pierce Entrance Road (North 2"d Street) P2005-078 Master Plan Development 11 May 2005 TASK 2 — Utility Coordination 2.1 Consult with the Fort Pierce Utilities Authority regarding existing water, wastewater, electric and natural gas utilities within the anticipated limits of construction 2.2 Consult with Bell South and the local CAN provider regarding existing service facilities within the anticipated limits of construction 2.3 Based on information provided by the utility companies, ascertain potential conflicts with the proposed roadway construction and discuss relocation requirements with the applicable utility 2.4 Based on consultation with utility companies, obtain anticipated future expansion plans 2.5 Provide a brief narrative summarizing the information and data collected, including copies of the appropriate design criteria and regulations. TASK 3 — Conceptual Roadway Design Using the detailed survey (performed under a separate scope of services), prepare preliminary typical sections for evaluation of possible design alternatives for the project. This task will include: 3.1 Preparation of a maximum of four typical sections for evaluation. Typical sections will be provided as 11x17, black and white, hard copy drawings. The four concepts we will evaluate are: 2-Lane Undivided 2-Lane Divided 4-Lane Undivided • 4-Lane Divided 3.2 Preparation of pros vs. cons decision matrix for each of the four typical section design alternatives. 3.3 Attendance at one meeting with St. Lucie County staff to review and evaluate the proposed design alternatives and to offer a recommendation for the selection of one final typical section for the project by St. Lucie County staff. TASK 4 — RNV Acquisition and Alignment Study Using the detailed survey and the selection of the final roadway typical section, prepare a concept plan for the proposed R/W alignment for the project. This task will include: 4.1 Evaluation of the realignment of the R/W at the intersection with Avenue H (Fisherman's Wharf) 4.2 Evaluation of a maximum of three R/W acquisition alternatives for the overall project alignment. The three alternatives to be evaluated will be: • Acquisition on the east side of the existing R/W only • Acquisition on the west side of the existing R/W only • Acquisition on both sides of the existing R/W 4.3 Evaluation of an additional R/W required for expanded intersections at the following locations: • State Road A-1-A (Seaview Avenue) • Avenue H (Fisherman's Wharf) 2 of 5 Attachment "A" Port of Fort Pierce Entrance Road (North 2"d Street) P2005-078 Master Plan Development 11 May 2005 4.4 Preparation of Parcel Impact Sketches for each of the three alignment alternatives showing the extent of the proposed R/W acquisition for each alternative. We will prepare Parcel Impact Sketches as 11x17, black and white, hard copy drawings at scale of 1 inch = 40 feet. 4.5 Attendance at one meeting with St. Lucie County staff to review and evaluate the proposed RAN alignment alternatives and to offer a recommendation for the selection of one final alignment for the project by St. Lucie County staff. TASK 5 — Roadway Master Plan Prepare a Roadway Master Plan for the project. This task will include: 5.1 Preparation of one Typical Section for the proposed roadway and one Typical Section for the proposed expanded intersections. Typical Sections will be provided as 11x17, black and white, hard copy drawings. 5.2 Preparation of a roadway master plan exhibit for the entire length of the project. Master Plan will be provided as 11x17, black and white, hard copy drawings at a scale of 1 inch = 40 feet. . 5.3 Master Plan will include the proposed centerline of construction, baseline of survey, R/W lines, pavement, curbs, sidewalks, medians and traffic lane lines. TASK 6 — Conceptual Stormwater Management System Design Prepare a conceptual study of the proposed stormwater management system to serve the proposed roadway improvements. This task will include: 6.1 Review of existing data and topographic survey to establish the overall drainage basin boundaries and physical design parameters. 6.2 Consultation with SFWMD, St. Lucie County and the City of Fort Pierce engineering department staff to establish the appropriate design criteria and permitting requirements. Discuss specific areas of concern. Develop the Level of Service for the entire system, including the allowance of Surface flows on streets to be kept at reasonable limits. 6.3 Review current flood levels and determine the stormwater watershed basins contributing to the stations under today's conditions. 6.4 Investigate the current conditions, and field visit with the staff the stormwater discharge points into the existing roadway and drainage swales on North 2nd Street connecting to the local Stormwater system. Special attention will be paid to the size, condition, slope, and elevations of the existing catch basins and piping. Develop the delineation of the adjacent watersheds that contribute stormwater flows into the North 2nd Street stormwater collection system. We have developed draft elevation contours shown in Figure 1 through 4. Additional survey data will be required to develop adjacent watershed boundaries, quantify the stormwater discharges for the adjacent watersheds, and the location of each watersheds discharge. 6.5 Information will be obtained on planned developments (or redevelopments) that will increase flows into the area. 6.6 Allowances will be made for infiltration and inflow, consistent with the regulatory mandates, or as may be otherwise communicated by the City. .1 of 5 Attachment "A" Port of Fort Pierce Entrance Road (North 2nd Street) P2005-078 Master Plan Development 11 May 2005 6.7 Performance of preliminary design calculations to evaluate three possible stormwater management alternatives. The three alternatives to be considered will be: • Exfiltration Trenches • Dry Detention Basin(s) • Wet Detention Basin(s) 6.8 Evaluation of a maximum of two possible alternatives for legal positive outfall locations 6.9 Preparation of a written narrative summarizing the results of the preliminary engineering analysis, including a pro vs. con decision matrix for each design alternative (where appropriate). TASK 7 — Conceptual Landscape/Streetscape Design and Draft Plan Prepare a conceptual design and draft plan for the proposed landscaping, streetscaping, signage and lighting improvements for the project to meet the minimum requirements of the City of Fort Pierce Land Development Code. This task will include: 7.1 Consultation with the City of Fort Pierce to establish appropriate design criteria for the proposed improvements 7.2 Preparation of two, 24x36, black and white, hard copy Typical Section Drawings depicting the proposed improvements for: • The main entrance off of State Road A-1-A (Seaview Avenue) • The typical roadway section for the remainder of the project as selected in Task 3 7.3 Preparation of eight, 22 x 34, black and white, hard copy draft plan drawings for the entire length of the project, depicting the proposed plantings, hardscaping, signage and lighting. TASK 8 — Opinion of Probable Cost Prepare a preliminary opinion of probable project costs for the design alternatives detailed in Tasks 4 through 7. Cost opinions will be provided in Excel spreadsheet format. Cost opinions will include: 8.1 Roadway improvements utilizing standard unit prices and/or estimated percent of total costs for lump sum items such as mobilization, clearing and grubbing, earthwork, maintenance of traffic and utility adjustments 8.2 Off -site stormwater detention areas (if applicable) and drainage outfall improvements 8.3 RNV Acquisition utilizing square foot property value cost provided by St. Lucie County Property Appraiser's office. Note: condemnation costs, severance of parcels, business damages and other legal costs are beyond the scope of this study and will not be quantified at this time. 8.4 Landscape, hardscape, signage and lighting improvements TASK 9 — Client and Agency Review 9.1 Attend one meeting with St. Lucie County staff to review and evaluate the conceptual plans, design studies and cost opinions prepared for Tasks 5 through 8, and to receive direction from County staff prior to meeting with the City of Fort Pierce. 9.2 Attend one meeting with the City of Fort Pierce staff to present the conceptual plans and review them for consistency with the City's plans and regulations. 9.3 Attend one public hearing to present the conceptual plans and findings. The public hearing will be organized, scheduled, and coordinated by St. Lucie County staff and attendance at 4 of 5 Attachment "A" Port of Fort Pierce Entrance Road (North 2"d Street) P2005-078 Master Plan Development 11 May 2005 the meeting by the Engineer will be limited to that of a supporting role to the County staff. SFWMD Conceptual ERC permit review is not included in this proposal. TASK 10 — Additional Services Additional services may be required to complete this project, however are not include in our scope. These additional services may include: 10.1 Traffic Study and Impact Analysis 10.2 Geotechnical Exploration and Report 10.3 Environmental Impact or Hazardous Waste Studies 10.4 Aerial Survey and Mapping 10.5 Subsurface Utility Explorations 10.6 RW Map or Parcel Acquisition Map 10.7 Parcel Sketches for RW and Easement Acquisition 10.8 RW Field Staking or Parcel Acquisition Field Staking 10.9 Irrigation System design/plans 10.10 Utility Relocation design/plans 10.11 Traffic Signalization design/plans 10.12 Expanded Intersection design/plans for intersecting roads 10.13 Large Scale Presentation Graphics 10.14 Powerpoint Presentations 10.15 SFWMD Conceptual Permit 10.16 Grant Funding Assistance 10.17 FDOT PD & E Study 10.18 Construction Documents Deliverables Upon completion of each task, for Tasks 1 through 8, four (4) memo reports will be forward to the St. Lucie County for their review and comment. Four (4) Executive Summary Reports summarizing this project, and finalizing all memo reports will be submitted to the St. Lucie County for review at the end of this project. P2005-071 Ft. Pierce 2nd Street Widaninp -blaster Plan Ccvelopmcn; 060112doc 5 of 5 cm Em to O O N O M ml 2 Y N Q In cn w w LL c a� E CL 0 W O 0 c ca cQ rn c U � CL 0 0°h°� LL N O O v%O� O CL a N a 2 O o0000 0 0 0 0 0 0 0 CD0 0 ,t M CO CD Cfl 4 N CD f, r- CD CO O In CO O CD CD I� O CA O cM CM CO rp CA C'i f V7 cr CD O et a ++ 0 N e- e- e- Cl) N e- N *% 6f3 6f! 69 Eft 64,* 61% 649, 6C.I. O O O O O O O O O 0 CD � Ott O It coO VO' O V 69 6H 69 69 V% 64 09, .,- p � cfl O CD 00000 0 00 � COO �- CO CO M CO M O N N cM to LO V CA N CO O C) C- � V CA � O� O _ _ _ t q o9 6H 69 69 69 69 E9 J v E W a' >% U) ai � � c � m .. E a c c c 0 .. O c C m CO N L. C.co c g 3 a� c m o — N >, Q c .•.. a U a) 3 c 3 N cc c O -a ca CL E M 0 C O c fl c) c a c — E rn aQ o U a O F.9g m w c O cr — U a)O U Q U V a ` c Z7 .c cm C c O= CT .. C O m O e to O N c M O C <I w U p U p O U O O O O O O O 0 0 r- N Cl) 4 to CD I` CO O 0 N CA tCS a cm- m O C) N co O I— O 9 x W W J D 0 W U co H V W ce a ►- a) L a) a O U- 0 O d R � t N V O In O O U') O O O _ 00 ti O U") 00 N I- O M i LL C N N cM cM O U A m f� t R O j CD CD to 00 CO N I- O N N N M C O U N) O m 'C 'O d L a O M v o v v v M 1 ce)o CY)o d E 4)) H v v E c cu a) c cn rn A U) N C a) E a) Q U C D) U)C a) C (B a) N a)O C CO N a) U 3 Q C c d 3 CU Q U a) a) c 0 O ccL cn Q , NC � 000O c L c0 -0 U O cn c0 n O a aO 'O 2 Q O 0Lcu O O c O 'IIOO U>, c¢caO 0 a U-a 0aa-- U U c 0) 0 m >• o�oa)o(°'a°aCc>a) .0) o CC Z Q U w Of a) U 0 L U c3 O) U O O O O O O O o 0 0 r- N M L O ti 00 O Y N m O M M .c 0) c a) J U a) O d 0 AGENDA REQUEST *00 ITEM NO. C-7C DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): ENGINEERING DEPT WVAVJJ-X--," U Michael V. Powley, JE. County Engineer SUBJECT: Indian River Estates MSBU - (Potable Water — SLCU) Approval of Work Authorization No. 11 to the Agreement for Continuing Geotechnical Services with Ardaman and Associates, in the amount of $16,314.00 for soil exploration. BACKGROUND: See Memo. FUNDS AVAIL. Funds will be made available in 39007-4115-531000-3804: Professional Services. PREVIOUS ACTION: On June 7, 2005 — Board approved staff to proceed with obtaining additional interim financing for Indian River Estates MSBU. RECOMMENDATION: Staff recommends approval of Work Authorization No.11 to the Agreement for Continuing Geotechnical Services with Ardaman and Associates, Inc. in the amount of $16, 314 for Soil Exploration. COMMISSION ACTION: [Xj APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 [x]County Attorney [x]Public Works Dir [ ]Finance Coord i nation/S is\natures [X]Mgt. & Budget V Mytft�d) [ ]Utilities E: ,e6glas M. Anderson ounty Administrator [ ]Purchasing [x]MSBUCoor n M COMMISSION REVIEW: March 14, 2006 ENGINEERING MEMORANDUM NO. 06 - 002 TO: Board of County Commissioners FROM: Mike Powley, County Engineer MVP DATE: March 7, 2006 SUBJECT: Indian River Estates MSBU — Potable Water (SLCU) BACKGROUND On February 19, 2002, the Board approved reimbursing Port St. Lucie Utilities to prepare a conceptual design, in the amount of $100,000.00. On December 10, 2002, the Board created the Indian River Estates MSBU and selected the St. Lucie County Utilities Department as the service provider. Due to complex negotiation issues with Port St. Lucie and the bulk water agreement with the City of Fort Pierce and FPUA, a re -ballot of petitions for the MSBU was necessary. On August 24, 2004, the Board accepted the re -balloting results of the petition and selected St. Lucie County Utilities as the provider; and authorized the County to proceed with the design of the project. On October 26, 2004, the Board adopted Budget Resolution 04-312 to establish the budget and secure interim financing for the project. The interim loan has been obtained from Bank of America's Revolving Line of Credit, to fund the engineering, design and surveying services. Work Authorization No.11 with Ardaman and Associates, Inc. is for subsurface soil information on the Indian River Estates MSBU Project for potable water improvements. This information could prove useful to contractors bidding on the project, providing a better comfort level and all more complete bids. Staff is prepared to authorize Ardaman and Associates, Inc., through the subject Work Authorization, to proceed with the scope of services for the project. RECOMMENDATION Staff recommends approval of Work Authorization No.11 to the Agreement for Continuing Geotechnical Services with Ardaman and Associates, Inc. in the amount of $16, 314 for Soil Exploration. cc: Staff Concurring G:\ENG\MSBU\MSBU WORDWSBU Projects\IRE\Agendas\AGA-Ardaman Geo.doc WORK AUTHORIZATION NO. 11 CO3-10-687 W.A. #11 PROJ: 3804 INDIAN RIVER ESTATES MSBU - SOIL TESTING Pursuant to that certain Agreement between County and Engineer for Professional Services for Continuing Soil Testing Services, (the "Agreement" (Contract No. CO3-10- 687) between St. Lucie County (the "County") and Ardaman & Associates, Inc., (the "Engineer") dated October 14, 2003, the Engineer agrees to perform and successfully complete the scope of work as set forth in the Engineer's Agreement and more particularly described in the attached Exhibit "A", the County agrees to compensate the Engineer the amount not to exceed Sixteen Thousand Three -Hundred Fourteen ($16,314.00) dollars. All work under this Work Authorization No. 11 shall be completed on or before August 31, 2006 (or refer to schedule Exhibit "A", if appropriate). IN WITNESS WHEREOF, the County has hereunto subscribed and the Engineer has affixed his, its, or their names, or name, on the dates below. WITNESS: WITNESS: ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN DATE: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY DATE: ARDAMAN & ASSOCIATES, INC BY: (Type or print name/position) DATE: M DATE: WORK AUTHORIZATION: PROJECT: FIRM: TIME OF PERFORMANCE: SCOPE OF WORK: Exhibit "A" March 7, 2006 No. 11 Indian River Estates MSBU Ardaman & Associates, Inc. On or before August 31, 2006 Preliminary geotechnical exploration. LIM M Ow" M Ardaman & Associates, Inc. ww- % FAX MEMORANDUM To: Ms. Barbara Guettler Fax No. 462-2362 From: Dan J. Zrallack, P.E. Ardaman & Associates, Inc. - Port St. Lucie Date: March 8, 2006 No. of Pages: 6 (including cover) Subject: Indian River Estates (Revised Pro os 1 Attached is the revised proposal requested for the above referenced site. We look forward to working with you in this project. Thank you. Ardaman & Associates, Inc. 460 NW concourse Place, Unit 1, Port St. Lucie, Florida 3498E Phone: (772) 878-0072 Fax: (772) 678-0097 Email: dzra{lack@ardaman.com M Ardiaman 8: Associates, Incl. Geoipoiiucal. Environmental and Materials Ounsuhnnts St. Lucie County Engineering Division 2300 Virginia Avenue 2"d Floor Annex, Room 229 Fort Pierce, Florida 34982-5652 February c1, 2006 Proposal File No. 06-64-2931 Revised March 8, 2006 Attention: Mr. Kyle J. Croce, P.E. Subject: Proposal for Preliminary Subsurface Soil Exploration Indian River Estates - MSBU Potable Water St. Lucie County, Florida Dear Mr. Croce: As you requested, we are pleased to present the following proposal for conducting a preliminary subsurface soil exploration for the subject project, Based on our understanding of the project, a water main service line is proposed for the above -referenced subdivision. The scope of our work will include preliminarily exploring the shallow soil conditions and groundwater table levels at locations along the proposed alignment of the water main. We have assumed a boring spacing of approximately every 1,000 linear feet for this phase of the project. It is also our understanding that in most cases the water main pipe depth will not exceed d feet. The following summarizes the scope of service and associated fees for conducting the subject exploration. FIELD EXPLORATION The scope of service for this project includes performing up to 150 auger borings. The auger borings will be advanced to a depth of 10 feet below ground surface within the existing right-of-way. The auger borings will be performed using 4-inch diameter, continuous flight auger. If areas are not accessible to our drill rig, the borings will be conducted using a 3-inch diameter hand (bucket) auger to a depth of 2 to 3 feet below the encountered groundwater table level or to a maKirnum depth of 8 feet, whichever is encountered first. Soil samples will be removed from the auger in the field and then examined and visually classified by our field representative. Representative portions will be sealed and packaged for transportation to our laboratory for further analysis as required. Water level observations will be made in the boreholes during the drilling operation. We recommend that the project surveyor locate our borings horizontally and vertically (i.e.; determine the elevation of the ground surface at the boring locations). This information will increase the accuracy of the data obtained and will be especially useful in estimating the normal seasonal high groundwater table. 4Gt1 NW Concourse! Place • Unit 1. Port St. (mete, Florida 34986 Phc)nL, (772) 878-OOT2 FAX (772) 878.0097 Palm Beach III Ranow, Ci+C6a, Forl LuuIJ00,ale, inn Mye.iy, Miami. Criat du, 4NIt CharloliL. NOIT $1 Lucic, 'i ir8 .Ota, 11ldlld �C' Tampa, W fir' `400 St. Lucie County Engineering Division Proposal File No. 06-64-2931 -2- LABORATORY TESTING Routine laboratory visual classification will be performed along with specific classification tests deemed necessary (i.e., sieve analysis, Atterberg limits and organic contents). ENGINEERING ANALYSIS AND REPORT Engineering analysis of all data obtained will be made to evaluate general subsurface conditions and to develop general engineering recommendations. Our findings together with all data developed during the exploration, will be submitted in a data report upon conclusion of the study. SCHEDULE Based on our current work schedule, we can begin immediately upon receiving autorization to proceed. We anticipated the field work will require approximately 2 to 3 weeks to complete. The actual duration of the project, however, will depend on the progress of the drilling and laboratory testing. Our report will be prepared and issued within approximately one week following completion of the field and laboratory programs. COST ESTIMATE The cost associated with the aforementioned tasks is summarized below. Unit rates were obtained from the continuing service contract between St. Lucie County and Ardaman & AssociatE!s, Inc. This cost will not be exceeded without prior authorization from the client. 1. Project Coordination, Meetings, Initial Site Reconnaissance, Layout of Boring Locations, and Coordination of Locating Underground Utilities: Senior Project Engineer - 2 hours @ $95.00/hour ................... $ 190.00 Project Engineer - 10 hours @ $80.00/hour .................... I .... $1300.00 Senior Field Technician - 34 hours @ $46.00/hour ................. $ 1, 564.00 2. Mobilization/Demobilization of Truck -Mounted Drilling Equipment; 1 Mobilization @ $150.00/Mob. ........................... $ 150.00 3. Solid-Stem/Hand (Bucket) Auger Borings: 750 feet of borehole of depths less than 25 feet @ $8.00/foot ................... . ................ $ 6,000.00 4. Laboratory Testing Program • Percent Fines Analysis; 30 tests @ $28.00/test .................. . ... S 340.00 • Atterberg Limits; 20 tests @ $80.00/test .......................... $1,1300.00 • Sieve Analysis: 15 tests @ $60.00/test ............................ S 900.00 Organic Content tests; 5 tests @ $26.00/test ...... . ................ $ 130.00 • Moisture Content tests; 5 tests @ $15.00/test ..................... . . $ 75.00 • Project Engineer; 5 hours @ $80.00/hour .......................... $ 400.00 NdWIN Aidaman & Assoria`Bff Inr. 0 St, Lucie County Engineering Division Proposal File No. 06-64-2931 -3- 5. Engineering Services: • Senior Project Engineer - 3 hours @ $95.00/hour ................. . . $ 285.00 • Project Engineer - 30 hours @ $80.00/hour ........................ $2 400.00 • CAD/Draftsman Services - 20 hours @ $35,00/hour .................. $ 100.00 • Clerical/Secretarial Services - 8 hours @ $35.00/hour ................. $ 280.00 Project total ...................................................... LL6,114.00 TERMS AND CONDITIONS This proposal is subject to the following terms and conditions: (1) access to boring locations is to be readily available to our drilling equipment; (2) the proposed number of borings and the boring depths will be adequate; (3) undisturbed samples and consolidation tests on fine grained soils are not budgeted into the total cost; (4) SPT borings for structures, aerial ditch or canal crossings, and jack and bore locations have not been included, and (5) Ardaman & Associates cannot take responsibility for damages to underground structures and/or services not located by the Sunshine State One -Call service. CLOSURE We appreciate the opportunity to submit this proposal and look 'forward to working with you on this project. If this proposal meets with your approval, please indicate your acceptance by signing and returning the attached Proposal/Project Acceptance sheet or issue the work order that will be assigned to this project. Please call if you have any questions or require additional information. Best Regards, ARDAMAN & ASSOCIATES, INC. %a.alI k, P.E. ager DJZ/W BC/dd Will B. Cornelius II, E.I. Assistant Project Engineer Ardaman & Associates, Inc. PROPOSAL/PROJECT ACCEPTANCE PROJECT INFORMATION: Client Name St Lucie County Project Name Indian River Estates Water Main Project Location St Lucie County,Florida _ Proposal Number and Date 06-64-2931 • Februa 8 2006• Revised March 8 2006 Description of Services_ Preliminary Subsurface Soil Exploration Estimated Fee $ 16.314.00 PAYMENT RESPONSIBILITY: Invoices to be paid by Address City/State Attention Zip Code Phone Title APPROVAL OF CHARGES: If the invoices are to be approved by a party other than the party responsible for payment above, please fill in the space below. Firm Address City/State Zip Code Phone Attention Title PROPERTY OWNER IDENTIFICATION: (If other than above) Address City/State Zip Code Phone Attention Title SPECIAL INSTRUCTIONS: PAYMENT TERMS: Net 30 days from invoice date; invoices will be sent every four weeks for continued or extended projects. Interest charges, 1 Yz% per month following the due date. PROPOSAL ACCEPTANCE: Byaccepting this Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Ardaman & Associates, Inc.'s General Conditions appearing on the reverse side of this page are incorporated herein by reference. In the event this Proposal Acceptance was received by facsimile, Client hereby confirms that the above described Proposal, the Terms and Conditions of this Proposal, including the Terms on this page, and Ardaman & Associates, Inc.'s General Conditions have been made available and are incorporated in this agreement. Accepted this day of , 2006, (Print or type indivi(lual, firm or corporate body name) (Signature of authorized representative) {Prink or type name of authorized representative and title) 'low, GENERAL CONDITIONS livo Parties And Scope Of Work; Ardaman & Associates, Inc. (hereinafter referred to as "A&A") shall include said company, its individual professionals, division, Suosidlary or affiliate performing the Work. "Work" means the specific services to be performed by A&A as set forth in A&A's proposal, the Client's acceptance thereof', both Inc3rporaled herein by Ihi. reference, and these General Conditions, "Client" rulers to the person or business entity ordering the work to be done by A&A. If the client is ordering the Work on behalf of another, the Client represents and warrants that the Client iS file duly authodZed agent of sold party for the purpose of ordering and directing said Work. Further, Client shall disclose any such agency relationship to A&A in writing before the commencement of A&A's Work hereunder. Client agrees that ALA's professional duties are specifically limited to the Work as set forth in A&A's proposal. The Client assumes sole responsibility for determining whether the quantity and the nature of tho Work ordered by thu Client is adequate and sufficient for the Client's intended purpose. Client shall communicate these General Conditions to each and every third party to whom the Client transmils any part of ASA's Work. A&A's Work is for the exclusive use of Cllem, and Its properly disclosed principal. In no event shall ASA have any duly or Obligation to any third party. Tli,; ordering of Work from ASA shall constitute acceptance of the terms of A&A's proposal and these General Conditions. Payment - Payment shall be due within 30 days after dale of invoice, Interest of the rate of 18% per annum (or the highest rate allowable by law) from 30 days after dale of Invoice to date payment is received will be added to all amounts not paid within 30 days after date of invoice. All attorney fees and expenses associated with collecilon of past due Invoices will be paid by Client Right -of -Entry - Unless otherwise agreed. Client will furnish right -of -entry on the property for ALA to make the planned borings, surveys, and/or explorations. ASA will take ruosondble precautions to minimize damage to the property caused by Its equipment and sampling procedures, but the cost of restoration or damage which may result from the planned operations is not included in llle contracted amount. If Client desires to restore the properly to its former condition, ASA will] accomplish this and add the coal to its fee. Damage to Existing Man-made Objects - It shall be the responslbilityof the Owneror his duly authorized ruprusentutive to disclose the presence and accurate location of all hidden or obscure men -made objects relative to field teSti, sampling, or boring locations. When cautioned, advised or given duly In writing that reveal the preserxle or potential presence of underground or overground obstructions, such es utilities, ASA will give special instructions to its field personnel. As evidenced by your acceptance of this proposal, Client agrees to defend, incielmtlfy and save harmless ALA from all Claims, suits, losses, personal injuries, death and properly liability, resulting from subsurface conditions or damages to subsurface slructtireg or man made ob acts, owned by Client or third parties, occurring in the performance of the proposed work, whose presence and exert locations were not revealed to ASA in writing, whether so. claims Or d0frtn&S are Caused In whole or in part by ALA. and agree to reimburse A&A for expenses In connection with any such claims Dr suits, including reasonable 3ttorney's less Client's obbgallon to indemnify Is limited to 31 million per occurrunce. wlxdl Client agrees besm 3 reasonable commercial relationship to the Work undertaken by A&A Client further agrees that these general conditions area part of the Work's speCifiCitions or bid documents, If any. Warranty and Umitatlon of Liability - ALA shall perform servicL* for Client In a professional manner. using that degrou of care and skill ordinarily exercised by and consistent with the standards of Competent consultants practicing in the some Or 3 Similar locality ab the project. In the event any portion of the services fails to comply with this warranty obligation and ASA Is promptly notified in writing prior to one year after completion of such portion of the sorvices. A&A will re•Derforni such portion of the services, or if re- perfomhanee if. Impracticable. ALA will refund the amount of compensation paid to ALA for such portion of the sere c" This warranty is in lieu of all other warranties. No other warranty, uxpru=0 Or Implied, Including warranties of merchantability and fitness for a particular purpose Is made or intended by thin proposal for consulting services, by furnishing an oral response of the findings made or by any represunlutions made regarding the services Included in this agreement. In no event shall A&A be liable for any special, indirect, incidental, or consequential loss or delay or limo -related damages. The remedies set forth herein are exclusive and the total liability of consultant whether in contract. tort (including negligence whether sole or concurrent), or otherwise arising out of, connected with or re•-.11ing from the services provided pursuant to this Agreement shall not exceed the total lees paid by Client or S50,000.00. whichever is greater. Client may, upon written request received within five days of Cllenl's acceptance hereof, mCrease the limit of A&A'3liability by ugreuina 10 pay ASA an additional sum as agreed in writing prior to the cornmencomc-nl of A&A's services. This charge is not to be construed as being a charge for insurance: 01 any type, huh Is Increased consideration for the greater liability involved. For services involving or relating to pollution, it is further agreed that the Client shalt indemnify and hold harmleSS ASA and their consultants, agents and employees hom and against an claims, damages, losses and expenses, direct and indirect or consequential damages, including but not Ilmlted to fees and charges of attorneys end court and arbitration Costs, arls]ng out afar resulting from the performance of the work by ALA, or claims against A&A arising from the work of others. This indemnification provision oxk:nds to claims against ALA which arise out of, are related to, or are based upon, the disposal, di;u;rtarge, escape, release or saturation of vapors, fumes, acids. alkalis, !exit chemicals, Ilqulds, gases or any other material. Irritant, contaminant or potulanl to or kite the otmofphere or on, onto, upon, in or into the surface or subsurface. Client's obligation to Indemnity is limited to S1 million pet Occurrence, which Client agrees Dears a re3sonabte commercial relationship to the Work undertaken by A&A. Client further agrees that these general conditions are a part of the Work's specifications or bid documents, If any. Sampling or Testing Location - Unless specifically slated to the contrary, the unit fees included in this proposal do not include costs etsoclated with professional land surveying of the site or the uccurwe hor V,ontal and vertical locations of tests. Field tests or boring locations described in our report orshown on our sketches are based on specific information furnished to us by others or estimates made in the field by our technicians. Such dimensions, depths or elevations should be Considered as 3pproximations unless otherwise staled in the report. Sample Handling and Retention • Generally test samples or specimens are consumed and/or substantially altered during the conduct of tests and A&A, at its sole discretion, will drapose (rubJect to the following) of any remaining residue immediately upon Completion of lest unless required in writing by the Client to store or otherwise handle the samples. (a) NON HAZARDOUS SAMPLES: At Client's written request, ALA will maintain preservable test samples and specimens or the residue therefrom for thirty (30) days after submission of A&A's report to Client free of storage charges After the initial 30 days and upon written request, ASA will retain test specimens or samples for a mutually acceptable storage charge and period of time. (b) HAZARDOUS OR POTENTIALLY HAZARDOUS SAMPLES: In the event that samples contain substances Or constituents hazardous or detrimental to human health, safety or the environment as defined by federal, slate or local statutes:, regulations. or ordinances ("HazardOUC Subfitimees" and "Hazardous Conslltuenls", respeclivaly), A&A will, after completion of testing and at Cli6nt's expbnse' (I) return such samples to Client; (it) using a manifest signed by Client as generator, will have such samples transported to a location selected by Client for final disposal. Client agrees to pay all costs associated will) the storage, transport, and disposal of such samples. Client recognizes and agrees that ASA is acting as a bailee and at no time does ALA assume title of said waste. Discovery of Unanticipated Hazardous Materials - Hazardous materials or certain types of hazardous materials may exist at a site where there is no reason to believe they Could or should be present. A&A and Client agree drat the discovery of unanticipated hazardous materials constitutes a changed condition, mandating a renegotiation of the scope of work or termination of services. ALA and Client afro agree that the discovery of unaritelpated hazardous materials may muke It necessary for ASA to lake immediate measures to protect health and safety. ASA agrees to nolilyClient as soon as practicable should unanticipated hazardous materials or suspected hazardous materials be encountered. Client encourages ASA to take any and all mcusureS that, In ALA's professional opinion, are Justified to preserve and protect the health and 0.3fey of ALA's personnel and the puolfc. Client agrees to compensate ALA for the additional cost of working to protect employees' and the public's health and safely, In addition, Client waives any claim against A&A, and agrees to dctund. Odemnify and save A&A harmless from any claim or liability for injury Or loss arising from ASA's discovery of unanticipated hazardous materials or suspected hazardou3 malefiJIS, Client also agrees to compensate ALA for anytime spent and expenses Incurred by ASA in delonsc of any such claim, with such compensation 10 be based upon A&A'3 prevailing fee schedule and expense reimbursement policy relative to recovery of direct project costs. Joint and Several Liability - Thu concept of joint and several liability is baSkally this! When two or more parties are considered responsible for causing injury or damage, any one of the patties may be made to provide compensation for as mUc11 as 100% of the damages assessed. When applied to hazardous materials projects, It IS possible that the concept Of Joint and several liability Could be construed to make A&A party or wholly responsible for damages created dlrecty or indirectly by the hazardous m aterish. Client agrees that it would be unfair for ALA to be exposed to such an action, because ASA had nothing whalsosvCr 10 do with the creation of the hazardous condltlon. Atcordingly, Client waives any claim a(lalnst ALA. and agrees to defend, Indemnity and save ASA harmless from any claim or liability for Injury or loss arising from application Of a joint Ind several Viability cortcopt that would, in any manner, hold or seek to hold ALA responsible for creating a hazardous condition or permitting one to exist. Client Olso agrees to compensate A&A for any time spent and expanses incurred by ALA in defense of any such claim, with such compensation to be based upon ALA's prevailing lee snhedure and expense reimbursoment policy relative to recovery of direct project costs, Logal Jurlsdlcbon - The parties agree that any actions brought to enforce any proviuion of this Agreement shaii only be brought in 3 court of competent jurisdiction loeateo In Orlando, Orange Courtly. Flodd3. All causes of action arising out of A&A's Work shall Do deemed to have accrued and the apptica 010 stalutea of limitalion shall CO"nence to run not later than either the date of substantial completion of the Work for acts or failures to act occurring prior to substantial completion, or the date of issuance or final payment for acts or failures lu act occurring after substani ill completion of the Work. Force Majeure - ASA shall not be held responsible fur ally delay or failure in porformihnco of any part of this Agreement to the extent such delay or failure is caused by fire, flood, explosion. war, strike, embargo, government requirement, civil or military authority, acts of God. act Or Omission of subcontractors, carriers, client or other similar causes beyond its control. Gen Conditions Revision 7.2004 cm AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): ENGINEERING DIVISION 4115 ITEM NO. 7 D DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Michael Powley, P.E. County Engineer SUBJECT: Approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction Company for the Indian River Drive — South Project. BACKGROUND: Please see attached memorandum. FUNDS AVAIL.: N/A PREVIOUS ACTION: 10/19/04 - Award of Indian River Drive -South Project to Hubbard Construction in the amount of $6,937,205.95. 2/15/05 — Change Order No. 1 was approved in the amount of $1,728,163.00. 425/05 — Change Order No. 2 was approved in the amount of $3,642,725.65 RECOMMENDATION: Staff recommends the Board approve a reduction in the retainage from ten percent ($1,227,950.54) to two percent ($245,590.11) for Hubbard Construction Company for the Indian River Drive — South Project. COMMISSION ACTION: [� APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: D glas M. Anderson County Administrator Coordination/Signatures [x]County Attomy [x]Mgt. & Bu t . [x]Originatin pt."Public Works [x]Co. En [x] Finance / [ ]Com. Dev. [x]Fiscal Coord. Bpril DIVISION OF ENGINEERING MEMORANDUM 06-083 TO: Michael Powley, County Engineer FROM: Michael Harvey, Engineer Intern N W DATE: March 9, 2006 SUBJECT: Indian River Drive - South Project On October 15, 2004, bids were opened for Indian River Drive -South Project. The low bidder was Hubbard Construction Company in the amount of $6,937,205.95. This project is a result of hurricane damage. Hubbard Construction Company has successfully completed the project in general accordance to the plans and specifications. They have satisfactorily addressed the preliminary punch list we have provided and are presently assisting with the final scope of work related to beneath the docks and stairs. Consequently, they are requesting a reduction in the retainage from ten percent to two percent. APAWCATION FOR PARTIAL PAYMENT NO. 7 The following to be completed by the Contractor): Project Name Engineer's Project No. Le"'1 ` d U1 .1AN 3 0 M f I R,1?4G Owner: Board of County Commissioners, St. Lucie County Florida - - Contractor: &AT-SISe.R.b Pz�ws"ICMr s opmjM my Beginning bate: U17IG12-Ot Application Amount/Date:. No. Cal. Days: For Period Ending:-1AWQ&Q1 11,'L000e Tabulation of Amount Due This Application TOTAL CONTRACT AMOUNT COMPLETED TO DATE (See Attached "Estimate of Completed Work") Scheduled Completion bate: M40411 13Y Contractor As App. By Engineer Change Order No. @$ 1.1U63 .@,Jan%Complete(+) 5 1. 7bi.S:,1(g,?,00 $ j , 7d Change Order No.-2.@$ - Cat+1,1 ' c ;•" C� , '/oComplete(+) $ '; -to I!q+_L 1. ` 4 . $ e t'l i ? � - Y y Change Oxdez No.. @$ �' @%Complete(+) $ Change Order No. @_%Complete(+) $ $ Previous Pavments: 1 $ 1_.3o.x192.�0 #2 $ 3-a R= #3 $ 2rla,,grl1.9Mtal . ' IT .. Gross Amount Due ,2?J,89'°1etainage Amount Due to Date Less Previous Pay Amount Due This App. $12 l2_9.Sc6. 34 $- I U2.` . ��� �3�3.4'1S. ��_� ��..,. 0112 i2LZ. N3 $ `i &a, Kq Raul sa3. W? CONTRACTOR'S AFFIDAVIT The undersigned Contractor hereby swears under penalty of perjury that all previous payments received by the Contractor under this Contract have been used to discharge in full all obligations for work covered by such payments.. (�T i S Before me this' • I ' day of �'� 20 personally appmared4 • � � _ known to me, who being duly sworn, did depose and say that he is the r � G �G� ✓ (office) of the Contractor above mentioned; that he executed the above application for payMf-nt an statement on behalf of said Contractor; and that all of the statements contained therein ar e, come d complete. My commission expires: - NotaryPublic The following to be completed by the Engineer: TO: BOARD OF COUNTY COMMISSIONERS, ST. LUCIE COUNTY, FLORIDA The above application for payment by the. Contractor has been reviewed by 'the Engineer hereby approves the payment under this application in amount of X. SUBJECT TO CONTRACTOR SIGNING ABOVE AFFIDAVIT. ST. LUCIE COUNTY ENGINEERING DEPT. Date: APPROVED BY: Michael V. Powley, P.E. Donald B. West, P.E. County Engineer Public Works Director St. Lucie County Checked By: Engineering Dept.. cc: Finance Officer Prepared By. m E5 Q0000so �a� o pp 0 0 N O s: $-�effi� O S$ g R RUM i{ it N N N y O O O O O O O O 0 0 00O M B tro N � E 0 0000 000 c 000SN�pvoop��uryio4vio 8 Z �p��pg�gffi p8Q gym! Af_ii � iS id g$g �. �y s SOS r o m0-0001A rigq O O♦♦ 10 N t �( b M Ep�pp f b N N N M N N M N N H N N O O O O O S O O O pO O p O S 00 p 0 N O 00 b q O b Seg obo oo Na O S 00 0 OO N o S S- o o o+ 00 ONNick 87"Q C}3[Q$$8 QG p E ooO m� m. 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CtC'OONn (7 (O OD d V M O M cD O O O) - O O O N M O N V M p vI W, Vi df V O^ w V fV h (O MM O fA My (V f9 f9 Ui di Vi 2990 O O O O x m� VO 6 O o w 0 0 O 4 0 0 0 O n I� OO OO N O� r j 0 N^ .- O O N N V n u 0 c U D N N (� 0 N o O O O O 0,O O O O O O O O O O O o NOO (p O- 0 0 0 O O O O O N 0 O O O C m O O N V M 1- d` n Nj O (.) 10 O O a) to O O N M V a M p to OD H w n� n tD 'Q N W n � �te0 wf9 M O O M 000 co O O O Vo n n ) 0 to o O O O V 0 0 0 0 n W O O N 0 0 0 c � E. N1�n�0n 00 OMN C U (O NN ^M (n0 N�Vi-n O 00000 O O O O O O O O O O O O O N O O VOOOOON O O OO pO� a)O IL OfOO nNMM 900vhV76ci F q N r (O m c.) w -:!t N!(A r- A�MVI N (q fl9 0f9 - O O O 00 O O 0 O p 00 O O a(� e Vpvi00pOp o0 0�0000 ^ O O O n O p 0 0 0 • E G N n 1, - ^ O O N n r- o O `7 n N o c U N o N N " N OOM O OOp OoOv OoV O O OOO OV p0Oo10 OOCND �00o O OOcoo2oOOn mOOvn 0(V �V� O O 1V(1 Cl) OONM+ ONVwOO N n (O M M Vl n `e 9 69 (AM O . O O p O p p V c u O 600000 O O O O O O 0 0 0 0 0 0 0 0 0 A • ' a 04 N"V O N Vi dp9 V!N w.--O OOD 10 f9 19 wm (- e 0 69 to 1 O 19 f9 fA d w a a ,. OLooO wm00-0000S0p 'r. --N——OnoN N N .{.. • y'7 '- (L >- (n Z LL (n O i (n w fn ¢ V7 CO U J (p -j (n J J C) J J J 11J =_ 0 N o o c w m v 2 N N . OV (O V Y 07 C l6 C°am O N m l9 d ~ O N a N c 3 do2�.2 o>(°� ui 0 m c o u E—oasinr 0 c x0 o r cm �� CL m w >_ tm o ui u ! i �i �zj gyp a Y a p T5 C E cS._ _ m N o m E wcgcr0mC9 2im(nLL(nX �w a M m V c co 0 0 Z 0 9 E m ov000v6 c�oovoornrn N O Ln�� V O O N O O N� O M En Project: Indian River Drive - South Project cantradar Hubbard Notice to Proceed Date: 10-26-04 Contract Time: 150 Days • -d c6e •order I-Wa.as Miss of Invoice as am fel U.It TMeI Unks TMM U.N. TMM UMIs TMN awn Deserted. Ynb Plbe Prlw Cam a Pike Cam s Prbe Cam a PrW 999-25 FDOT Special Line hem LS -1,00 $50,000.00 ($50,000.00) -1.00 ($50,000.00) -1.00 (650,000.00) -1.00 ($50,000.00) 530-80-1 RipRap Optional Materials SY -2,388,00 $48.00 ($114,624.00) -2.388.00 ($114.624.00) -2,388.00 ($114,624.00) -2,388.00 (8114,624.00) 104.10-1 Baled Hay or Straw EA 1,924.00 $10.00 $19,240,00 1924.00 $19.240.00 1924.00 $19,240.00 1924.00 $19,240.00 120.6A Borrow Excavation CY 117,362.00 $26.00 $3,051,412.00 117,362.00 $3.051,412.00 117.362.00 $3,051,412.00 117,362.00 $3.051,412,00 425-1-561 Inlet (Dt Bottom, Type F) (�10') EA 16,00 t6,000.00 s96,000.00 16.00 $96,000.00 16.00 $96,000.00 16.00 $96.000.00 340-174.125 Pipe Culvert Opt. Mail. (Storm Drain)(1181 LF 1,30300 $80.00 $104.240,00 1303.00 $104,240.00 1303.00 $104,240.00 1303,00 $104.240.00 530-80-IB Rip -Rap (Solid Block) EA 44,00 86,524AS $287,075.80 0.00 $0.00 41.00 $267.502.45 41,00 $267.502,45 570-9 Water for Grassing MG 244.00 $20.00 $4,880.00 244,00 $4.880.00 244.00 $4,880,00 244.00 $4,880,00 573-1 Hydro -seeding BY 55,000.00 $1.15 $63,250.00 55,000.00 $63,250.00 55,000.00 $63,250.00 55,000.00 f63,250.00 575-1-1 Sodding (Bahia) SY 65,699.00 $1.35 $88,693.65 65699.00 $88.693.65 65699.00 $88.693.65 65699,00 $88,693,65 575-1A Sodding (Florstam) SY 2,000.00 $4.64 $9,280.00 2.000.00 $9.280.00 2,000.00 $9,280.00 2,000.00 $9,280.00 580-327A Relocating Trees EA 9.00 $850.00 $7,650.00 9.00 $7.650.00 9.00 $7,650.00 9,00 $7.650.00 999C APB Sift Stop AC 26.00 $600.18 $15,004.50 25.00 $15.004.50 25.00 $15,004.50 25.00 $15.004.50 999E Tire Removal EA 210.00 $25.55 $5,365.50 210.00 $5.365.50 210.00 $5,365.50 210.00 $5.365.50 999F Retro-Fit Structures EA 16.00 $418.69 $6,699.04 16.00 $6.699.04 16.00 $6,699.04 16.00 $6.699.04 999H Removal of Fill off of Articulated Block BY 6,570.67 $1.23 $8.081,92 6570.57 $8,081.80 6570.57 $8,081.80 6570.57 $8,081.80 999K Flowable Fill CY 54.00 $156.31 $8.440.74 54,00 68,440.74 54.00 $8,440.74 54.00 $8,440.74 999L Sailboat Removal LS 1.00 $14,737.80 $14,737.80 1,00 $14.737.80 1,00 $14,737.80 1.00 $14.737.80 999N Toe in Laid Block Q Properties to Stay Off EA 5.00 $3,459.74 $17.298,70 5.00 $17,298.70 500 817,298.70 5.00 $17,298,70 999P Drainage tM 13125 LS 1.00 $9,015.74 $9.015.74 1.00 $9,015,74 -1 00 ($9,015.74) -1.00 (69.015.74) Total $3.651,741.39 $3,364,665,47 $3.614,136.44 63.614,136,44 �-'' IMMOOMMMto AGENDA REQUEST ITEM NO. C&A DATE: March 14, 2006 REGULAR [] PUBLIC HEARING [] CONSENT [XI TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY (DEPT): Grants Bill Hoeffner, Grants Writer SUBJECT: Authorize a request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge. BACKGROUND: In 2002, St. Lucie County submitted two Transportation Enhancement grant Applications. One was for a sidewalk on St. James Drive from Rivers Edge Elementary to the Oxbow Environmental Center and the second was for a pedestrian bridge across Canal 80 at Avenue J. The Avenue J project was funded at $77,000. The St. James Drive project was funded at $200,000. Both projects were placed in the FDOT work schedule for 06-07 (See attached 5-Year Transportation Plan). Due to escalating construction costs during the four years since the grant applications were submitted, there is insufficient funding to complete both projects. FDOT District 4 was consulted regarding this and a recommendation was made by County staff to combine the funding for the two projects into one. FDOT advised approval of the MPO would have to be secured before FDOT could formally consider the request. Staff is recommending that funding for the St. James Drive project be transferred to the Avenue J Pedestrian Bridge Project since the cost of the St. James Drive project is expected to exceed all funding available. With funding for the two projects combined, there will be adequate funding for the Avenue J Project. The County has received cost estimates for the Avenue J bridge project as follows: Engineering Services $49,383 Construction $254,453 Total $303,836. If funding for the two projects is combined, available funding would be as follows: St. James Sidewalk FDOT $200,000 St. James Sidewalk Local Contribution $50,000 Avenue J Pedestrian Bridge FDOT $77,000 Avenue J Pedestrian Bridge Local Contribution $18,000 Total $345,000 Cost estimates provide by Inwood Consulting Engineers are attached. FUNDS AVAIL.: NA PREVIOUS ACTION: During 2002, the Board approved the submittal of the two Transportation Enhancement grants to FDOT. `40 RM RECOMMENDATION: Staff recommends the Board authorize the request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge. COMMISSION ACTION: [ X ] APPROVED [ [ ] OTHER: County Attorney: Originating Dept: ] DENIED Approved 5-0 CONCURRENCE: Dou as Anderson County Administrator ,,,00rainazion/Signatures Mgt & Budget: Public Works: Purchasing: Finance: N H z O z �� 88 00 WW O O H H NN UU 0 H a a 00 F E-1 I I I I I I I I I I ry l I I I I I 1 I I I 1 I I 1 I I I I 1 I 1 I I 1 I I I I I I 1 I I I I I I i 1 I I 1 I m l 0 1 1 1 1 I I 0 t I I I I 1 N I I I I 1 I 1 I 1 E. 1 E-I I r i 0 I 1 I r 0 I I lf) I p I I I N al 1 I r I N I I I N I I N 1 I F I 1 1 E-1 I 1 I W Cn I1 I Cn I I l a, U u W 1 p I m (- I I I m I I p l H r 1 1 I H I I ry I I I 1� I i I I I I 1 I I I I 1 I E-1 U LO I O I t o I I I I 0 I Ln ry, I H 1 I I I I 1 I i I 1 I I I 1 I I 1 I I 1 1 I I I I 1 i 1 I 1 I 1 1 1 I I I 1 1 I I I I 1 I I I I I r-1 I I Ln I 1 Ln I 1 I v 1 1 p, M a cn I I H I a 1 I o E I i I a I I I (Lm WL.J I ^Q 1 O 1 F I I a N 0 1 H 1 Cii I I �I H I r-7 I I a I 1 ri'1 I N v I I I a I E� I W I L1�fr) iHw a w I I a I I m µ1 H N. a I H Q] I aw N al \U Q 1 I fwYi I 01 N > I it 1 �-I 1 •k U N 1 11 I E••I IH � a z 1 p o Oo cn a * cq OO O\ t aO P -M UH � z E I * U) U) 1 it N ic z 1 i� W W %•I 1 it H I H I Q H G1 E+ 1 >+ F z vF 1 H zE4M I H zw H zH v) I H zHU �Ia l HNC Zv Cl) I �[UUj i ON i o0 00 r OI'U� i a� OWN E+ i rW 0R II 1 H a H 1 m a I vl W Ln H 1 m F 1 o I t}I H 1 nl H QQ,� 1 Lr) H E-1 I ri 4 HQ Q� U Q I lil H E7 I a, I ri a H (� I M W H E. m (� I H g 0 EE.. 1 1 C1z Fw 1 �1 FF I N F3cn1.4 >+ 1 �3 F>�+.IU Ha v FAO O Q u)^�]y I a z 1 H a I a �.Tj 1 H a In F M q I a 1 0 1 z I H u,x[�}^]J 1 U l as ^a^W 1 How Ha W I a H 1 W� R� I H 1;,a (� I N I a CU 1 En a 1 a s w 1 a4t I•-+ w 1 a O 1 F IOC QU1 w o 1 U I U a)a^ I cn U E-1 0 H 1 U U) ow i z o 1 H i1 01 rt (�� z o I m H W�I W 1 WcnN I O WQ�U)W W I n WL E��11 x 1 aEn 1QE,f.�R1 �j1.7 Q IU 1 CngaH I ?_�.,Q I q I U I Q Qjv pp 1 z W F I H EO, cn w Z 1 R+ 1 H I H I co H I W z z W Z4U I Q� Ff. a I a (f,� " WAE", , r4H 4 U r y 1 �aW7�a EE-� a� I u Uas auao F z i >OU QaOF ELy.U l aa F QOE+ cn l a FQcnFE u) 00 z �� wcn a�IQF o F3 i r�OH>C�aa WcEnU�O O 1 �pH,�Gm i rCE xEP-IQa0Xm fs 1 z p: W a U) CL4 I Q W W cn m U) H I F F W HO I H acn 1 OFW a 1 U cn a W cn W- cna a to Cn* N H I Haa* Cni MM ax z+ am WQ 3* MM UW 1 mW * 0p A I ^y�QW * oo ^•7,* 4F yam 1 aRw o0 cn �04 1 O A k o y W 1 W E F p m 1 k o o W I Q� L K r O W% V Q Q i 0014 q> 1 �Ua* N a i Q@,H* Wrr W* NNUJ ' t Hi 3 W cn K cn yr 1 J H NNcn E-� I GL Lra U] m M 0 C1' T� W II I II � II r�. n mo N N �U-1 QUO 0o wW O O H H 00 \ \ �r FF 00 U]M I� I o I In N I r- I 0 CD I , � O I I- ' O I O ' N M ' (V I I , — , IF 'F ' U Cl) U1 oI O CN I I � z�a a i F F F i F> P+ quaN \ ; * HOEl \ * F v�I Hd ',ZiH NHH I H �Zr�'+Zcn I rl zFi-Izcn I N F O w x a I r u H I m O U H Itov�InOU� WW 1 m O �y r'cJ'I I N H H \ U� I m II- I m II r O 10> •HFO t H H ���SSS WW rl H ��aCC� WW F CC I r �n �n a a o 1-1 0 Ha �r F\a+3 Q FO� a aa�oo a0 r4 ao qW P+ H\ H Q4 H M14 W W I OF oM aio I Uo ca o I Nd' E.F a ; Qa +cHt�Q\FG�U� � Q Q+ N � � @ E, 1 d Ll'. gFLx�wW WaH I a aU�O i QQ auto z i rr Q1 E Q MHM x I R1 F ia4 M I Ll F GL c1] �3 � aOv1�C� � O W EE-� xa iW �3 la-Ip � 2r� W 3WOcwi]d x33* CD0 W �jw , app* rl O 3 II I W W * oo W W * oo C] QE.' arC* as C\7 i QQ* ooM i �QQ* oNvwic -n F u N I I I I I I i i I I I i I I I , IZ4 U I 00 In o i N i i i I I I 1 i I I I N i 3t I I a I �o oa I Cj H # UN I \ # N IHW ZF\ tow O� H I I ":r H FO HW LY ca C] a}� CZ) Q4 d 0 n FUao Z FUU z# rl riW W I r]Oa* Nab, OW W# oo L� WW* o �QQ* COWH Ei x* o on PRELIMINARY PROJECT CONSTRUCTION COST Avenue J - Pedestrian Bridge Please be advised that this Estimate has been prepared for informational purposes only! The quantities and costs shown below are approximate on!y and have been pjqgared prior to any design completion. BRIDGE/SIDEWALK ITEMS Pa .Item No. -% Description Units Quantity Unit Cost Total 102-0 MOBILIZATION LS 10% $16,140.00 $16,140.00 102-1 MAINTENANCE OF TRAFFIC LS 15% $24,210.00 $24,210.00 110-1-1 CLEARING & GRUBBING LS 1 $7,500.00 $7,500.00 120-1 EXCAVATION REGULAR CY 414 $18.00 $7,452.00 120 6 EMBANKMENT Cy 200 $20.00 $4,000.00 04001 2 CONC CLASS I (ENDWALLS) Cy 19 $700.00 $13,545.00 520-1-10 CURB & GUTTER CONC (TYPE F) LF 100 $24.00 $2,400.00 522.1 SIDEWALK CONC (4- THICK) SY 400 $60.00 $24,000.00 PREFABRICATED STEEL TRUSS BRIDGE LS 1 $98,000.001 $98,000.00 575-1 ISODDING SY 900 $5.001 $4,500.00 BRIDGE/SIDEWALK TOTAL $201,747.00 ELECTRICAL ITEMS Pay Item No. Description Units Quantity Unit Cost Total 1" PVC-80 Conduit, Excavation LF 1200 $5.30 $6,360.00 3/4" PVC-80 Conduit, Mounting LF 400 $3.80 $1,521.60 #6 CU Wire CLF 2000 $80.00 $1,600.00 #10 CU Wire CLF 1000 $42.00 $420.00 Lighting Standard EA 2 $2,416.00 $4,832.00 Meter & Mains, PH, TC EA 1 $2,262.00 $2,262.00 Surge Protection EA 1 $972.00 $972.00 Grounding EA 1 $941.00 $941.00 FPL Grade Boxes EA 1 $482.00 $482.00 Pull Boxes EA 1 $1,696.00 $1,696.00 Elec. Equip. Enclosure EA 1 $4,336.00 $4,336.00 Permiting & Testing EA 1 $482.00 $482.00 ELECTRICAL TOTAL $25,905.00 SIGNING AND PAVEMENT MARKING (21/6) TOTAL $4,035.00 CONTINGENCY (Scope Creep) (10'/6) $22,766.00 TOTAL ESTIMATED PROJECT COST $254,453.00 �AWOO�I � consuhing engineers Aso w w... • or, n.... nns so�a�ra-e- In ! F- m X W W U_ > —� �a Cl) O CD a z O m a W W W W z u. t) z W N CO) ca N d N 0) CV) d m °' 3 c m co � �CO ° d z N 7 V � Q O 4) W C m z o a 4) co w a o 4 a0a 0 o co_o o OD CCDD cc!N LC) r% V) � C 0 ccl 3 Q. O V d U. — W V = LU RS cn U . C O 2 p U U m ui V cn �m a. co - CC cn to J •5 > m 2 y � ` 0 L Q o= a)� J a U (A cn C7 J �- 16 0 m - - can O F.. L L a N K O O m O — N •a O O N z z ; o mM m N E E a EIn U, a6 ww E Y LLlaa y T T CD m>> V �crm a N X ilr.P•*�Il AGENDA REQUEST ITEM N6. C- 86 DATE: March 14, 2006 REGULAR[] PUBLIC HEARING [ ] CONSENT [X] TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY: Grants Roberta Breene SUBJECT: Request for Board authorization of the submittal of a grant application to the South Florida Water Management District Water Savings Incentive Program for an amount not to exceed $50,000 to replace older high -volume fixtures with low -flow showerheads, bath and kitchen faucets, and commodes in Fort Pierce Housing Authority low-income residential homes, and acceptance of the grant, if awarded. BACKGROUND: This program provides funds for projects that promote water conservation including indoor plumbing retrofits. It is essential that additional funds are secured for the emergency rehabilitation of very low-income homes, focusing on the replacement of deteriorated plumbing fixtures. To further the above efforts under this Water Savings Incentive Program, St. Lucie County will collaborate and subcontract with the Fort Pierce Housing Authority as we did in a similar FY05 successful application. The proposed project would use Water Savings Incentive Program funds, matched by Fort Pierce Housing Authority funds and in -kind service, to assist in the replacement of plumbing fixtures at 294 very low-income three-four bedroom Housing Authority homes. If awarded, the County will assist in the administration of the grant. FUNDS AVAILABLE: No County funds are involved. The required 50/50 match will come from the Fort Pierce Housing Authority in a combination of cash and in -kind match (attached). PREVIOUS ACTION: On March 9, 2004, the BOCC authorized submission of a previous water conservation grant to the South Florida Water Management District. On September 28, 2004, the BOCC accepted and approved this previous South Florida Water Savings Incentive Grant to retrofit plumbing in low-income homes consistent with the Community Services SHIP program. On October4, 2005, the BOCC approved a six- month extension to the grant and a sub -Agreement with Fort Pierce Housing Authority, allowing FPHA to implement the project and be responsible for the match. RECOMMENDATION: Authorize submittal of a grant application to the South Florida Water Management District Water Savings Incentive Program for funds not to exceed $50,000 to retrofit older high volume water consumption fixtures with low flow showerheads, bath and kitchen faucets, and commodes in Fort Pierce Housing Authority low-income residential homes, and acceptance of the gra . t if awarded. COMMISSION ACTION: CONCURR CE: )I APPROVED [] DENIED [] OTHER: Approved 5-0 Douglas M. Anderson County Administrator Review and Approvals County Attorney: 1 sH Management & Budget: Purchasing: Originating Dept: Other: / le,- Other: Finance: (Check for Copy only, if applicable) A To: Board of County Commissioners From: Roberta Breene Date: March 14, 2006 Subject: Consent Agenda No. 8B South Florida Water Management District — Water Savings Incentive Program South Florida's unprecedented growth and development has presented water managers with bold challenges to provide water supplies for ever-increasing demands, while continuing to ensure our natural water resources are protected and preserved. Recent water supply plans have concluded that historically used freshwater sources will not be sufficient to meet all future water needs of the region. Water conservation and supply projects take the cooperation of many parties — water management districts, local governments, utilizes, homeowner associations, etc. in fact, everyone who resides in or visits the area. This funding opportunity encourages the South Florida Water Management District, the County, and the Fort Pierce Housing Authority to work together to conserve water resources and improve the quality of life of the residents of 300 Housing Authority homes. This project has the potential of conserving 26 MM gallons of water per year. Old (gal.) New (gal.) Savings (gal.) Savings (%) Showers 25,754,400 10,731,000 15,023,400 58% Toilets 11,589,480 3,090,455 8,499,025 73% Faucets 4,678,570 2,339,285 2,339,285 53% Leakage unknown unknown unknown Total 42,022,450 16,160,740 25,861,710 62+% Programs X 3 X 3 X 3 Combined 1,266,067,350 48,482,220 80,585,130 64% Savings Combining a similar FY04 award with a potential FY08 award, the net savings would be 78MM gallons of water and $492MM per year. It is essential that additional funds are secured for the emergency rehabilitation of very low-income homes, focusing on the replacement of deteriorated plumbing fixtures. To further the above efforts under this Water Savings Incentive Program, St. Lucie County will collaborate and subcontract with the Fort Pierce Housing Authority as we did in a similar FY04 successful application. FPHA will provide all of the required match. The proposed project would use Water Savings Incentive Program funds, matched by Fort Pierce Housing Authority funds and in -kind service, to assist in the replacement of plumbing fixtures at 294 very low-income three-four bedroom Housing Authority homes. If awarded, the County will assist in the administration of the grant. 'roil Pierce Housing Authority `0 707 North 7th Street Fort Pierce, Florida 34950 Glaister A. Brooks (772) 461-7281 & TDD Executive Director Fax (772) 466-3528 fpha@aol.com March 6, 2006 Mr. John Franklin St. Lucie County Community Services Housing Department 437 N 7th Street Fort Pierce, FL 34950 Re: South Florida Water Management District Water Savings Incentive Program Dear Mr. Franklin: The Fort Pierce Housing Authority supports St. Lucie County's application for funding under the South Florida Water Management District Water Savings Incentive Program. As the sub- contractor of a similar FY04 Water Savings Incentive Program award, we appreciate its benefits and yet continue to have a great need for financial assistance in replacing the plumbing fixtures in our low-income housing units. These units were constructed in the early 1960s with no focus on water conservation. Due to the age of the plumbing, we also have ongoing problems with water leaks, which can lead to health hazards impacting the quality of life for our residents. The Housing Authority has identified the 300 target housing developments for this project. These three-four bedroom units consume larger volumes of potable water than are acceptable with current code standards. With the proposed South Florida Water Management District Water Savings Incentive Program funding, the Fort Pierce Housing Authority would be able to replace antiquated plumbing fixtures with current day low -flow toilets, showerheads and faucets. The Fort Pierce Housing Authority would provide the required 50% match in a combination of $40,000 in cash and $10,000 in in -kind service, which will include project management, scheduling and educating the residents of the need to replace the existing fixtures, the benefits of conserving water and the cost savings to them. A budget revision has allocated funds to this project. We appreciate past funding and the opportunity to work with the South Florida Water Management District and St. Lucie County in conserving water and improving the quality of life for our residents. We would like to continue this plumbing retrofit program for these 300 housing units. If you have any questions, please contac ne at 772-429-6427. Director GAB: sft J Glynda Cavalcanti Theresa Carter William Nunn George L. Williams, III Reginald Sessions Chairwoman Commissioner Commissioner Commissioner Vice -Chairman C 6FMurNTY F L O R I D R _AGENDA REQUEST ITEM NC9A DATE: March 14, 2006 REGULAR I ] PUBLIC HEARING [ ] CONSENT I X ] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: St. Lucie County Sheriffs Office PRESENTED BY: Major F Patrick Tighe SUBJECT: Request for authorization to submit an electronic application for the State Criminal Alien Grant 2006 BACKGROUND: St. Lucie County Sheriffs Office has filled out an electronic application to participate in the 2006 State Criminal Alien Assistance Program (SCAAP) offered annually by the US Department of Justice, Bureau of Justice Assistance (USDOJBJA). SCAAP is a retroactive reimbursement grant awarded to localities that had to incarcerate undocumented criminal aliens. The actual allocation will be calculated by USDOJBJA based on the number of detained aliens in the past year. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve electronic submission of the 2006 State Criminal Alien Grant application, and authorize the County Administrator to sign the application. COMNIISSION ACTION: [ APPROVED [ ] OTHER: Approved 5-0 County Attorney:xx Originating Dept: [ ] DENIED Coordination/Signatures CONC NCE: zx� Doug Anderson County Administrator Management & Budget: Purchasing. Public Works: Finance: (Check for Copy only, if applicable) � Other: eCivis Grant Detail Page 1 of 3 eCivis Grant Detail 212312006 Grant Title: State Criminal Alien Assistance Program (SCARP) - FY 2006 Grant #: US0758 summary Type of Grant: Federal Multipart Grant: 0 Agency Name: US Department of Justice Office: Bureau of Justice Assistance (BJA) CFDA # 16.606 Due Date: 03/28/2006 (Multiple) Solicitation Date: 02/24/2006 (Anticipated) Summary: The purpose of this program is to help state and local governments cover the correctional officer salary costs of detaining undocumented criminal aliens. State and local correctional facilities are reimbursed for the correctional officer salary costs they incur for the imprisonment of undocumented criminal aliens charged or convicted of at least one felony or two misdemeanor offenses and incarcerated for at least 4 consecutive days. In FY 2006, the program will reimburse eligible jurisdictions for costs incurred during the period between July 1, 2004 and June 30, 2005. Eligible inmates are those who were: • Born outside the United States or one of its territories and had not reported or documented claim to US citizenship; • In the applicant's custody for 4 or more consecutive days during the reporting period; • Convicted of a felony or second misdemeanor for violations of State or local law; and • Identified and reported using due diligence. Costs for inmates temporarily held while waiting to be released are eligible for reimbursement through this program. All pre-trial and post -conviction time may be included. Eligible costs for reimbursement include: • Correctional officer general salary costs; • Premium pay for specialized services; • Shift differential pay; • Fixed -pay increases for time in service; • Employee benefits and overtime required by contract. Awarded funds are not restricted and may be used by the jurisdiction for any purpose allowable under law. This Information is from a previous solicitation of this program and is Included for reference purposes only. The full solicitation Is expected by February 24, 2006. Grants Locator will be updated as soon as additional Information is available. From Program Officer: The program officer stated that there are no major changes to the program for FY 2006. A few details will receive more emphasis, however, such as the need to list the highest-ranking government official as the CEO in the application. FY 2006 applicants must register on GMS by March 28, 2006. Per the program officer in FY 2005, acceptable per diem rates are defined in a general manner, and vary by region and the character of the surrounding community. Keywords: crime, criminal justice, immigrant, foreign, foreigner, convict, police, green card, illegal alien, jail, holding cell, cell, police department, prison, inmate, trial, legal, immigration, correction, county jail, city jail, state jail, 16.606, border, drug runner, mule, illegal immigration, illegal immigrant Categories: Justice, Prevention/Correction/Rehabilitation Police Human Services Domestic Preparedness/Homeland Security http://www.ecivis.com/grants/PrintGrantDetail.cfm?grantID=17702 2/23/2006 eCivis Grant Detail 1%W last updated: financials Match Required: No Minimum # of Grants: N/A Maximum # of Grants: N/A Match Notes: There are no matching funds required for this program. Funding Notes: An unspecified total is available to fund awards through this program. E5 Page 2 of 3 The following information is from a previous solicitation of this program and is included for reference purposes only. The full solicitation is expected by February 24, 2006. Grants Locator will be updated as soon as additional information is available. Per diem costs (calculated by dividing total inmate days by total costs) may not be excessive. The average per diem costs in FY 2004 were $27.25. Costs associated with inmates being held on Federal charges, convictions, or detainers that are already covered by another cost reimbursement agreement are not eligible for funding through this program. In FY 2004, this program awarded a total of $281,605,282. For FY 2005, a total of 758 applications were submitted with $287,143,095 awarded. See the Award file in the Files section for additional award information. According to the program officer in FY 2005, acceptable per diem rates are defined in a general manner, and vary by region and the character of the surrounding community. last updated: eligibility/application Eligibility: States and local governments with authority over correctional facilities that incarcerate or detain undocumented criminal aliens for at least 4 consecutive days are eligible to apply. The following Information is from a previous solicitation of this program and is included for reference purposes only. The full solicitation is expected by February 24, 2006. Grants locator will be updated as soon as additional information is available. Regional jails, special jail districts, or regional jail authorities and boards are not eligible to apply if they are not political subdivisions of the state. Each unit of government that houses inmates at such a facility should apply individually. In addition, regional facilities may not submit applications on behalf of jurisdictions in the service area. Applicants: State Government Native American Tribe Local Government Application Notes: According to the program officer, FY 2006 applicants must register on GMS by March 28, 2006. All applications must be submitted by April 4, 2006. The following information is from a previous solicitation of this program and is included for reference purposes oniv. The full solicitation is expected by February 24, 2006. Grants Locator will be updated as soon as additional information is available. http://www.ecivis.com/grants/PrintGrantDetail.cfm?grantlD=17702 2/23/2006 eCivis Grant Detail Page 3 of 3 Applications must be submitted online through the Office of Justice Program's Grants Management System (GMS) at I https://grants. ojp. usdoj.gov. Applications must have a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number as the Universal Identifier when applying for federal grants or cooperative agreements. The DUNS number can be obtained by calling (800) 333-0505 or visiting the website at http://www.dnb.com. Applications must be filed in the name of the State or local government and must include the jurisdiction's CEO's name, official title, and email address. Applicants may not delegate to outside parties the process of registering with GMS or completing the application. The OldNOFA file in the Files section contains additional application information. last updated: contact/files Mailing Address: Bureau of Justice Assistance 810 Seventh Street NW Washington, DC 20531 Contact: Linda Hammond-Deckard SCAAP Program Manager (202) 353-4411 Linda.Hammond- Deckard@usdoi.00v Downloadable Files: NOFA File: 17702US0758 PreNOFA FY2006 pdf Guide File: 17702US0758 PreGuide FY2006 pdf Previous Award File: 17702US0758 Award FY2006_pdf Other File: 17702US0758 OldNOFA FY2006 pdf Federal Forms: Contact Notes: Direct all questions about this program to Linda Hammond- Deckard. The following information is from a previous solicitation of this program and is included for reference purposes oni The full solicitation is expected by February 24, 2006. Grants Locator will be updated as soon as additional Information is available. Applications must be submitted online at https://grants.ojp.usdoj.gov. The address provided is for informational purposes only. File Notes: The PreNOFA file contains a presolicitation for this program. Additional program information is located in the PreGuide file. Awards given in FY 2005 and FY 2004 are listed in the Award file. The OldNOFA file contains the NOFA from FY 2005, which is included for reference purposes only. The full solicitation is expected by February 24, 2006. Grants Locator will be updated as soon as additional information Is available. http://www.ecivis.com/grants/PrintGrantDetail.cfm?grantlD= 17702 2/23/2006 Programs: State Criminal Alien Assistance Program (SCARP) n Page 1 of 3 About eJA eraadse 114"Welis Joske 18:41at Trakdae and Tac�datd Janice today Bureau Of Justices AssistanCi� l ice of Justice Programs a U.S. ilepartmem of justice �. '.- (r'a ; , State Criminal Alien Assistance Program (SCAAP) FY 2006 SCAAP Funds The application period for FY 2006 SCAAP funds is now open. All applications must be submitted via the Office of Justice Programs Grants Management System (GMS). All applicants are encouraged to thoroughly review the FY 2006 SCAAP Guidelines. All FY 2006 applicants must register in GMS on or before March 28, 2006. The deadline for submitting all applications is 8:00 p.m. (eastern time) Tuesday, April 4, 2006. Overview. BJA administers SCAAP, in conjunction with the Bureau of Immigration and Jam Customs Enforcement (ICE), Department of Homeland Security. SCAAP provides OrwpMero a federal payments to states and localities that incurred correctional officer salary costs Pates $s" o[ficew for incarcerating undocumented criminal aliens with at least one felony or two 8eaWu o misdemeanor convictions for violations of state or local law, and incarcerated for at least 4 consecutive days during the reporting period. Reporting Period. The reporting period for the FY 2006 application is July 1, 2004 and June 30, 2005. Any eligible inmate who served four or more days during this period may be reported to BJA. Eligible Inmates - Applicant Responsibilities Unless otherwise prohibited, applicants may submit records of inmates in their custody during the reporting period who: were born outside the United States or one of its territories and had no reported or documented claim to U.S. citizenship; were in the applicant's custody for four or more consecutive days during the reporting period; were convicted of a felony or second misdemeanor for violations of state or local law; were identified and reported using due diligence. Due Diligence In preparing the inmate data files of persons meeting the eligibility criteria for SCAAP, jurisdictions shall use due diligence to determine the accuracy of the inmate records and related claims submitted to BJA, and they shall not submit an inmate record if the jurisdiction knows or has reason to know that the information is false or that the inmate does not qualify. Jurisdictions shall not submit inmate records for an otherwise qualifying inmate where the jurisdiction's records indicated the inmate: (1) was born in the United States or one of its territories, (2) had a claim to U.S. citizenship, (3) was a U.S. citizen, or (4) did not qualify as an undocumented criminal alien in accordance with the SCAAP statute. Qualifying Criminal Charges and Convictions To be eligible for reporting, inmates must have been convicted of a felony or second http://www.ojp.usdoj.govBJA/grant/scaap.html 3/10/2006 Programs: State Criminal Alien Assistance Program (SCAAP) Page 2 of 3 misdemeanor for violations of state or local law, and housed in the applicant's state or local correctional facility for 4 or more consecutive days during the reporting period. Once a person meets these criteria, all pre-trial and post -conviction time served from July 1, 2004 through June 30, 2005 may be reported to BJA. Qualifying Salary Data Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full -and part-time correctional officers and others who meet the SCAAP definition (see the FY 2006 SCRAP Guidelines). The reported sum should total the jurisdiction's actual salary expenditures for the applicable reporting period (July 1, 2004 to June 30, 2005). The reported salary should not be a projection, estimate, or average. Correctional Officer salary costs may include premium pay for specialized services (e.g., bilingual officers), shift differential pay, and fixed -pay increases for time in service. Salary costs may also include overtime required by negotiated contract, statute, or regulation (e.g., union agreements, contractual obligations, minimum staffing requirements, etc.). Legislation: SCAAP is governed by Section 241(1) of the Immigration and Nationality Act, 8 U.S.C. § 1231(1), as amended, and Title II, Subtitle C, Section 20301, Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322. Funding: Approximately $376 million in FY 2006 SCAAP funds will be distributed to eligible applicants. SCAAP payments will be calculated using a formula that provides a relative share of funding to jurisdictions that apply and is based on the number of eligible criminal aliens, as determined by ICE. Eligibility: States and units of general government that have authority over correctional facilities that incarcerate or detain undocumented criminal aliens for at least 4 consecutive days are eligible to apply for SCAAP funds. The phrase "states and units of general government" encompasses the 50 states, the District of Columbia, American Samoa, Guam, the Northern Mariana Islands, Puerto Rico, the U.S. Virgin Islands, and the more than 3,000 counties and cities with jail facilities. All applications must be filed in the name of the state or unit of government. Only government officials from applying jurisdictions may establish OJP GMS user accounts, and only the Chief Executive Officer or appropriate designee may complete the application certifications and submit the SCAAP application via GMS. HowAVhen to Apply: FY 2006 applications are being accepted the OJP Grants Management System (GMS) through April 4, 2006. 2006 SCRAP Data: FY 2006 ICE Country Codes (PDF) FY 2006 Inmate Data File Format (PDF) Related Infonnadon: FY 2005 SCAAP Award Information SCAAP Archive Information Contact Information: Written Inquiries: Linda Hammond-Deckard SCAAP Program Manager Bureau of Justice Assistance http://www.ojp.usdoj.govBJA/grant/scaap.htmi 3/10/2006 Programs: State Criminal Alien Assistance Program (SCAAP) Page 3 of 3 sow `crab 810 Seventh Street, NW. Washington, D.C. 20531 Direct Toll Free Phone Support: Technical assistance is available Monday through Friday from 7:00 a.m. to 9:00 p.m. eastern time, via the GMS Helpdesk at 1-888-549-9901, option 3. E-Mail Inquiries: Program and Policy Issues: SCRAP Inquiries- scaap(&usdoj.gov_ Technical Issues: GMS Helpdesk- gmshelp@ojp.usdoj.gov Banldng Issues: OC Customer Service Center- AskOC@ojp.usdojgov U.S.Department of Justice I Office of Justice Programs Privacy Statement and Disclaimers I FOIA IRSTGOV w.rwrarrrwrtu..n.w http://www.ojp.usdoj.govBJA/grant/scaap.html 3/10/2006 U.S. Department of Justice a 5 Office of Justice Programs; Bureau of Justice Assistance .=f' ❑� ❑ ®❑ L1 L L I I I ❑ ❑❑_1 I .I ❑ ❑ LI I I ❑ 1® States and local units of government that have authority over correctional facilities that incarcerate or detain undocumented criminal aliens for a minimum of 4 consecutive days are eligible to apply for SCAAP funds. ■ ■ ■ ■ ■■111111111111■ ■ ■n■Illin■■ Ellin million ■ ■ ■ ■ ■■1111■1111■ ■�■■■ 111■111■ ■ ■■■1111■■■ ■11!11■■■■l■ This deadline is firm and will not be extended. Data upload can be time consuming; please plan accordingly. M M 80111110011001111111 AboutOJP................................................................................................................................................................. iu About BJA ProgramOverview..................................................................................................................................................... 1 Introduction......................................................................................................................................................... 1 FY2006 Reporting Period................................................................................................................................... 1 FY 2006 Registration and Application Deadlines............................................................................................... 1 SCAAPLegislative Authority............................................................................................................................. 1 SCAAPProgram Scope............................................................................... ........................ 1 ................................ ApplicantEligibility................................................................................................................................................... 2 EligibleApplicants.............................................................................................................................................. 2 AuthorizedOfficials............................................................................................................................................ 2 Regional Jails and Special Jail Districts.............................................................................................................. 2 MultijurisdictionalIssues.................................................................................................................................... 2 Useof Outside Consultants................................................................................................................................. 3 GMSApplication Process.......................................................................................................................................... 4 FY2006 Program Deadlines............................................................................................................................... 4 FY2006 Registration Process............................................................................................................................. 4 Online Inmate Data Reporting Process............................................................................................................... 5 Inmate Data File Overwrite and Deletion........................................................................................................... 5 TechnicalSystem Requirements......................................................................................................................... 6 InternetUser Accounts........................................................................................................................................ 6 ApplicationResubmission................................................................................................................................... 6 InmateReporting Requirements................................................................................................................................ 7 Eligible Inmates —Applicant Responsibilities.................................................................................................... 7 DueDiligence...................................................................................................................................................... 7 Eligible Inmates —Federal Immigration Responsibilities................................................................................... 7 Qualifying Criminal Charges and Convictions..................................................................................................18 MinimumPeriod of Incarceration....................................................................................................................... 8 TotalAll Inmate Days......................................................................................................................................... 8 Incarceration Period That Began or Ended Outside the FY 2006 Reporting Period ........................................... 9 RequiredInmate Data Format............................................................................................................................. 9 ICECountry of Birth Codes................................................................................................................................ 9 Alternatives to Traditional Incarceration........................................................................................................... 10 Paroleand Probation Violators..........................................................................................................................10 Facility and Correctional Officer Reporting Requirements..................................................................................... I I CorrectionalOfficer Definition ......................................................................................................................... I I Correctional Officer Salary Calculation............................................................................................................ I I PerDiem Costs............................................................................................................................................... I I AwardProcess.........................................................................................................................................................12 SCAAPAward Calculation...............................................................................................................................12 Useof Awarded Funds......................................................................................................................................12 PaymentFormula..............................................................................................................................................12 OtherON Requirements.......................................................................................................................................... 14 Confidentiality and Human Subjects Protection...............................................................................................14 Sourcesfor Further Information..............................................................................................................................15 ii M M I�■■■■ ■■ The Office of Justice Programs (OJP), U.S. Department of Justice, was created in 1984 to provide federal leadership in developing the nation's capacity to prevent and control crime, administer justice, and assist crime victims. OR carries out this mission by forming partnerships with other federal, state, and local agencies, as well as national and community -based organizations. OR is dedicated to comprehensive approaches that empower communities to address crime, break the cycle of substance abuse and crime, combat family violence, address youth crime, hold offenders accountable, protect and support crime victims, enhance law enforcement initiatives, and support advancements in adjudication. OJP also works to reduce crime in Indian Country, enhance technology's use within the criminal and juvenile justice systems, and support state and local efforts through technical assistance and training. ■ ■■■■■ ■■ The Bureau of Justice Assistance (BJA), a component of OJP, U.S. Department of Justice, supports innovative programs that strengthen the nation's criminal justice system. Its primary mission is to provide leadership and a range of assistance to local criminal justice strategies to make America's communities safer. BJA accomplishes this mission by providing funding, training, technical assistance, and information to state and community criminal justice programs and by emphasizing the coordination of federal, state, and local efforts. BJA's speck goals are to help communities reduce and prevent crime, violence, and drug abuse and to improve the functioning of the criminal justice system. iii %W/' *,Apo ■111■111■ ■ ■■1111g§ This document presents the fiscal year (FY) 2006 State Criminal Alien Assistance Program (SCAAP) Guidelines. Applicants should carefully and completely review these guidelines prior to submitting an application. A total of $376 million FY 2006 SCAAP funds are available for distribution. LL I I I.1 LLL1 1111 1 LI III I The FY 2006 SCAAP reporting period runs from July 1, 2004 through June 30, 2005. Applicant jurisdictions will be required to provide correctional officer staffing and salary costs, the total of all inmate days, and details about eligible inmates housed in its correctional facilities during this 12-month reporting period. FY 2006 Registration and Application Deadlines Applications will be accepted through the Office of Justice Programs' (OJP's) online Grants Management System (GMS) beginning Friday, February 24, 2006 and ending at 8:00 p.m. (e.t.) Tuesday, April 4, 2006. Applicants must begin the online SCAAP registration process prior to 8:00 p.m. (e.t.) Tuesday, March 28, 2006. LLLLL I I 1 11 11 111 I LLI111111_ SCAAP is governed by Section 241(i) of the Immigration and Nationality Act, 8 U.S.C. § 1231(i), as amended, and Title II, Subtitle C, Section 20301, Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322. In general terms, if a chief executive officer of a state or a political subdivision exercises authority over the incarceration of undocumented criminal aliens and submits a written request to the U.S. Attorney General, the Attorney General may provide compensation to that jurisdiction for those incarceration costs. SCAAP is subject to additional terms and conditions of yearly congressional appropriations. LLLI L L11111 1_ LI M The Bureau of Justice Assistance (BJA), a component of the Office of Justice Programs, administers SCAAP, in conjunction with the Bureau of Immigration and Customs Enforcement (ICE), U.S. Department of Homeland Security (DHS). SCAAP provides federal payments to states and localities that incurred correctional officer salary costs for incarcerating undocumented criminal aliens who have at least one felony or two misdemeanor convictions for violations of state or local law, and who are incarcerated for at least 4 consecutive days during the reporting period. ■ ■■1111■■■■ 11111111111111 LI11 11 11 LI 1 111 1 1 11 States and local units of government that have authority over correctional facilities that incarcerate or detain undocumented criminal aliens for a minimum of 4 consecutive days are eligible to apply for SCAAP funds. States and local units of general government include the 50 state governments, the District of Columbia, Guam, Puerto Rico, the U.S. Virgin Islands, and the more than 3,000 counties and cities with correctional facilities. Jurisdictions applying for SCARP funds must provide all required information on undocumented criminal alien inmates for the prescribed reporting period, the total reporting period salary information for their full- and part-time permanent and contracted correctional officers, and the total number of all inmate days. LI 11 1 1111 1 L1111 11 11 Legislation authorizing the program requires that SCAAP payments go directly to eligible states and localities. Therefore, BJA will only work with authorized jurisdiction employees, and these employees must be listed as either the Authorized Representative or Alternate Contact in the GMS User Profile. The chief executive officer (CEO) of an eligible jurisdiction may apply directly or delegate authority to another jurisdiction official. The CEO is generally considered the highest ranking elected or appointed official of a unit of government. Examples of government CEOs include: state governor, city mayor or city manager, chairperson of the town council or town manager, president of the county commissioners or county administrator, parish sheriff in Louisiana, and county judge in Texas. L 111 1 1.1 1 111.1 L1_L LI 11 11.1 I I .I 1 1 I 1 1111 11 Regional jails, special jail districts, or regional jail authorities and boards do not qualify as political subdivisions of a state for purposes of SCAAP, and therefore are not eligible to directly apply for or to directly receive SCAAP funds. Each unit of government that houses inmates at a regional facility must apply independently for SCAAP funds, based on its own costs of housing its undocumented aliens in the regional facility. Additionally, regional facilities may not submit SCAAP applications on behalf of jurisdictions in its service area, nor may a regional facility submit one application for all participating jurisdictions, using one jurisdiction's name as the recipient. BJA will verify the authenticity of applications submitted by jurisdictions associated with regional facilities. LI IIIII III I II III 11 1 11 1 1 I I • Eligible inmates housed in the applicant's facility exclusively on behalf of another jurisdiction may only be reported by the sending jurisdiction, regardless of whether the applicant received reimbursement for related incarceration costs. • Concurrent time served by eligible inmates housed in the applicant's facility on qualifying charges or convictions from multiple eligible jurisdictions may be reported by each of those jurisdictions. %W `ti/0 Example: An inmate served 10 days during the reporting period on his second misdemeanor conviction in the applicant's county. He was concurrently in pretrial detention for 5 days on a felony charge from a neighboring jurisdiction that uses the applicant's facility to house its pretrial detainees. This inmate may be reported by the applicant's jurisdiction for 10 days and by the neighboring jurisdiction for 5 days, irrespective of whether a cost -reimbursement agreement with the other jurisdiction was in effect. Unless otherwise covered by a cost reimbursement agreement, inmates who are ready for release once qualifying charges or convictions are concluded, and who are temporarily held in the applicant facility on the basis of outstanding warrants or detainers from other jurisdictions, including federal law enforcement agencies, may be reported in the SCAAP application. The applicant jurisdiction may claim the total number of days the inmate was in custody, including the days the inmate was held on the detainers or outstanding warrants. • Detention or incarceration days attributable to otherwise qualifying inmates while being held on federal charges, convictions, or detainers and covered by cost reimbursement agreements (e.g., agreements with DHS, U.S. Marshals Service, etc.), are not eligible for inclusion in a SCAAP application. • Juveniles who are adjudicated delinquent, regardless of the charges or length of custody, are not eligible for inclusion with the inmate records. Only those juvenile offenders who are convicted as adults and who meet the qualifying SCAAP criteria may be included in the inmate records. LLL LLL1 11 11.1 LI I 11111 1 11 OR provides jurisdictions with a simple, user-friendly electronic application process and encourages all applicants to take advantage of its functionality and reliability for supporting the preparation and submission of SCAAP applications. A jurisdiction may still utilize whatever assistance they deem appropriate to gather, compile, or format needed information for the completion of the SCAAP online application; however, it may not delegate to private, nonpublic entities the responsibility of establishing user accounts or completing the online application. By entering into the SCAAP certifications, the applicant is committing the potential use of general revenues to reimburse the federal government for any overpayment. Accordingly, the user authorized to submit an application must be empowered to commit the general revenue funds of a state or political subdivision of a state. Any applying jurisdiction violating these requirements may be subject to formal action by the U.S. Department of Justice, including nullification of any related reimbursement and eligibility for future SCAAP applications. sw `we ■ ■ ■ ■ ■�111■ llMV■ The SCAAP Catalog of Federal Domestic Assistance (CFDA) number is 16.606. [ L i l l, LI 11 111. LI 11 111 11 Applications will be accepted through OJP's online Grants Management System (GMS) (hops:/ rg ants.ojp.usdoi.gov) from Friday, February 24, 2006 to 8:00 p.m. (e.t.), Tuesday, April 4, 2006. Applicants must begin the online SCAAP registration process prior to 8:00 p.m. (e.t.) Tuesday, March 28, 2006. If you experience difficulties at any point in this process, please call the GMS Help Desk at 1-888-549- 9901, Option 3. LL I I I I LI 1 11 111 111.1 LI 1 1 1 1 1 Applicants must perform the following steps by 8:00 p.m. (e.t.) March 28, 2006 to meet the registration deadline: 1. Access GMS at https:Hgrants.oip.usdoi.gov. 2. If you already have a GMS user ID, proceed to the GMS sign in. Even if your organization already has a user ID, you will not be considered registered for the solicitation until you have signed on to GMS and entered the appropriate solicitation. 3. If you do not have a GMS user ID, select "New User? Register Here." After you have completed all of the required information, click "Create Account" at the bottom of the page and to note your user ID and password, which are case sensitive. Within a few days, BJA will send an e-mail confirmation to newly registered applicants that their user ID and password have been approved and they are eligible to submit an application. 4. Beginning October 1, 2003, a Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number must be included in every application for a new award or renewal of an award. The DUNS number will be required whether an applicant is submitting an application on paper, through OJP's Grants Management System, or using the governmentwide electronic portal (Grants. gov). An application will not be considered complete until the applicant provides a valid DUNS number. Organizations should verify that they have a DUNS number or take the steps necessary to obtain one as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll - free DUNS number request line at 1-800-333-0505. 5. After you have logged onto the system using your user ID and password, click on "Funding Opportunities." 6. Select the "Bureau of Justice Assistance" from the drop -down list and click "Search." This will narrow the list of solicitations within the Office of Justice Programs to those in BJA. 7. From the list of BJA grants, find "State Criminal Alien Assistance Program" and click "Apply Online." 4 8. Confirm that your organization is eligible to apply for this program by reading the text on the screen. If eligible, proceed by clicking "Continue." 9. Once you have reached this point, you are considered successfully registered. L L1LL LLL L1L LL LL U I I I I I I I LI I I I I I Files must be submitted by 8:00 p.m. (e.t.), April 4, 2006. Applicants may select the file upload process that best meets their needs. Additionally, applicants may change the method prior to submitting the completed application to BJA. However, applicants who switch from one method to another should be aware that any such change will overwrite all previous inmate record submissions. The two methods available are: • Direct File Upload: The direct file upload function allows applicants to submit their inmate database records in a single ASCII -formatted file directly into GMS. File uploads must contain the mandatory data fields in the required format. File uploads that do not include the necessary information will be considered incomplete and not eligible for funding under SCAAP. The SCAAP system will provide applicants with an opportunity to correct their files or add missing data prior to finalizing the application. • Direct Data Entry: The direct data entry function allows jurisdictions to manually enter inmate data directly into an online inmate data template, instead of creating a separate ASCII file. This approach may be best suited for jurisdictions with smaller facilities or small criminal alien populations. Drop - down menus are provided for selecting incarceration dates, date of birth, and country of birth (the complete country names are listed). During the file upload process, a red flashing bar will appear at the bottom of the applicant's screen. This bar will continue to flash until the inmate file upload is complete. Upon completion of the inmate file upload, the SCAAP GMS will provide the applicant with a file upload status report. This report will list the number of inmate records in the upload and the number of inmate records that are complete. In addition, the report will provide a detailed list of inmate records (by file number) that are incomplete or have data format errors and the nature of the error. Applicants should print this file upload status report for their records. Applicants will receive an inmate data error report at the completion of the inmate file upload if there are problems. Accounting for these additional checks, the estimated time required for file uploads is as follows (examples only): 300 inmate records, I minute; 7,800 inmate records, 2 minutes; 54,600 inmate records, 15 minutes. Inmate Data File Overwrite and Deletion Once inmate records are uploaded into GMS via the Direct File Upload method, any subsequent upload deletes and overwrites the previous file in its entirety. • Example: The applicant successfully uploads the ASCII -formatted file with 250 inmate records. The applicant then determines that it has five more qualifying inmate records to upload. If the applicant creates a special upload file containing just the five additional records, the original group of 250 inmate records will be deleted and the jurisdiction will only be credited with 5 records. To avoid this, Award Process SCAAP Award Calculation Awards will be determined once the FY 2006 SCAAP application period closes and all data have been reviewed by ICE. Applicants will receive e-mail notification that awards are ready for online acceptance and drawdown. Formal acceptance of an award via GMS is necessary for the electronic transfer of funds into the applicant's bank account of record, as established or verified through the online registration process. Applicants will have 45 calendar days to accept awards through GMS once notice is provided. Seethe Office ofJustice Programs Financial Guide (www.ojp.usdoj.gov/FinGuiden, Part II, Chapter 2, page 22 (requiring acceptance/drawdown of awards with 45 days of notice of award) and Part IV, Chapter 2, § 16.606 State Criminal Alien Assistance Program (SCAAP) (requiring an "expeditious drawdown of payments"). Issues related to the electronic transfer of funds or the bank account of record must be referred to the OC Customer Service Center at 1-800-458-0786. Use of Awarded Funds Awarded funds are not restricted and may be used by the jurisdiction for any purpose not prohibited by federal law. For this reason, jurisdictions receiving SCAAP awards are not required to submit financial or progress reports to BJA. Payment Formula The following presents the method used in FY 2005 to calculate payments: 1. Using financial data the applicants supplied via GMS, a per diem rate is calculated for each jurisdiction. Specifically, a rate is determined using each applicant's annual correctional officer salary costs and the total number of all inmate days (i.e., the total number of days all inmates were held by the applicant jurisdiction, regardless of citizenship status). For FY 2005, the average per diem rate was $29.98 per inmate. 2. ICE analyzes the inmate records and provides BJA with a data report that delineates each applicant's number of eligible, unknown, ineligible, and invalid inmates, and each category's respective number of inmate days. 3. Each jurisdiction's total eligible inmate days and a percentage of the unknown days are totaled then multiplied by the applicant's per diem rate to derive the total correctional officer salary costs for eligible and unknown inmate days for the reporting period. The percentage used for unknown days is determined by a sliding scale, developed by ICE, which gives credit to jurisdictions, by type. The scale credits cities 60 percent, states 65 percent, and counties 80 percent of their total unknown inmate days. The value of each applicant's correctional officer salary costs associated with its eligible and credited unknown inmate days are then totaled. This total value reflects the maximum amount subject to reimbursement by BJA for the reporting period. A percentage factor is then used to reflect the relationship between the maximum reimbursable salary costs and the program's annual appropriation. For FY 2005, this factor was approximately 33 percent, or 33 percent of its total salary cost for eligible and credited unknown inmate days. 12 ,%Noe *40 111■ ■Ili ■ ■■■111111■ ■ ■■■11111■ ■■11 L111 11 11 LLL LI 1 1 1 LI 1 111 1 1,1 1 1 1 1 1 1 1 11 111111 1 Unless otherwise prohibited in this Guidance, applicants may submit records of inmates in their custody during the reporting period who: 1. Were born outside the United States or one of its territories and had no reported or documented claim to U.S. citizenship. 2. Were in the applicant's custody for 4 or more consecutive days during the reporting period. 3. Were convicted of a felony or second misdemeanor for violations of state or local law. 4. Were identified and reported using due diligence. LLLL1111J I I I In preparing the inmate data files of persons meeting the eligibility criteria for SCAAP, jurisdictions shall use due diligence to determine the accuracy of the inmate records and related claims submitted to BJA, and they shall not submit an inmate record if the jurisdiction knows or has reason to know that the information is false or that the inmate does not qualify. Jurisdictions shall not submit inmate records for an otherwise qualifying inmate where the jurisdiction's records indicated the inmate: (1) was born in the United States or one of its territories, (2) had a claim to U.S. citizenship, (3) was a U.S. citizen, or (4) did not qualify as an undocumented criminal alien in accordance with the SCAAP statute (see Federal Immigration Responsibilities below). Sanctions, including referral to a U.S. Attorney's Office, recalculation and/or return of awarded funds, or other sanctions, may be made when a jurisdiction knowingly submits false data or makes claims for ineligible inmates. LI11 11 11 LL1 11 11 1 1 1 1 11 I II L11 11HI LLI I I I I 1 11 11II11 1 Immigration and Customs Enforcement will make the final determination on the status of submitted inmate records in determining if the inmate is an undocumented criminal alien. SCAAP statutory provisions provide that inmates may qualify for reimbursement if they were: 1. Persons who entered the United States without inspection or at any time or place other than as designated by the Attorney General. 2. Persons who were in deportation or exclusion proceedings at the time they were taken into custody. 3. Non -immigrants who failed to maintain their non-immigrant status at the time they were taken into custody. 4. Certain Mariel Cubans who otherwise meet these requirements. 1�w `"d Determining immigration status can be very complex and may only be carried out by qualified immigration officials. Technical eligibility questions about immigration matters and the legal status of offenders must be referred to appropriate ICE officials. L I 1 1111 11 1 LLL LLL.I._LI 1 111 L L L LI 11 11 111 1 1 To be eligible for reporting, inmates must have been convicted of a felony or second misdemeanor for violations of state or local law, and housed in the applicant's state or local correctional facility for 4 or more consecutive days during the reporting period. Once a person meets these criteria, all pretrial and postconviction time served from July 1, 2004 through June 30, 2005 may be reported to BJA. • Example: An alien was convicted of a felony during the reporting period and spent 20 days in pretrial detention and 60 additional days resulting from the conviction. All 80 days occurred during the reporting period. A total of 80 days may be reported to BJA. • Example: An alien was convicted of a felony during the reporting period and spent 20 days in pretrial detention and 60 additional days resulting from the conviction. The 20 pretrial detention days and 40 of the sentenced days occurred in the reporting period; the remaining 20 days were served after June 30, 2005. Only the first 60 days may be reported to BJA at this time. The remaining 20 days may be reported to BJA during the FY 2" SCAAP application process. • Example: An alien was convicted of a felony several years ago and is being held in pretrial detention on new charges. Since this alien already qualifies (based on the prior felony conviction), once he meets the minimum of 4 consecutive days in custody during the reporting period, all pretrial days may be counted and reported to BJA, regardless of the outcome of the pending charges. • Example: An alien was convicted of a second misdemeanor and served 3 consecutive days at the end of the current reporting period (June 28-30, 2005) plus 20 additional days after June 30, 2005. This inmate may not be reported in the FY 2006 SCAAP application because he did not meet the minimum of 4 consecutive days during the reporting period. However, this inmate will qualify for the FY 2007 SCAAP application and the 20 days attributable to the inmate may be reported next year. The first 3 days of the sentence are not reportable, regardless of what occurs with this inmate in the future. L LLIL LL I I I I I I I I I I I I I I I I I I I I I Eligible persons that were held for 4 or more consecutive days from July 1, 2004 through June 30, 2005 may be included in this year's application. The online GMS application system will reject any inmate record that does not reflect a minimum of 4 consecutive days of incarceration or detention during this reporting period. LLLLL 1.1.11 1 IJL Ll I I "Total all inmate days" is the cumulative number of incarceration or detention days attributable to inmates housed in the jurisdiction's facilities during the reporting period. It includes all inmates, regardless of their status, citizenship, disposition, or length of stay. It does not refer to the total capacity of the facility or to the total number of days only attributable to undocumented criminal aliens. It should also include all days attributable to the applicant's inmates held at contract facilities —but exclude inmates 1111rd 1400 from other jurisdictions held at those contract facilities. • Example: The jurisdiction detained or incarcerated 400 inmates during the reporting period. Each inmate was held for exactly 7 days. The Total All Inmate Days for this jurisdiction is 2,800 days (400 inmates x 7 days each). I I I I I I I 1 I I I I 1 LLllLL I I I. I L I I Q L. LLI I Q L l I I 11.1- 11.1 LL 1111 LI I l I I I 11— Ll I I I L If a qualified inmate was taken into custody prior to July 1, 2004, jurisdictions may use the actual date taken into custody or July 1, 2004 as the "Date Incarcerated." Only periods of 4 or more consecutive days on or after July 1, 2004 are eligible for funding consideration. A specific release date must also be provided, even when the inmate is still in custody after the reporting period. If an inmate was released after June 30, 2005, jurisdictions may use the actual date of release or June 30, 2005 as the "Date Released." If an inmate is still incarcerated when the GMS inmate data file is uploaded, applicants may use either June 30, 2005 or any date between June 30 and the day prior to the GMS file upload. The system automatically adjusts records when counting eligible days, since only those qualifying days between July 1, 2004 and June 30, 2005 are eligible for funding consideration. Ll.._LLLLL LL LL L" IL LL A critical portion of the online application is the detailed inmate file that reflects the jurisdiction's good faith and due diligence efforts to identify and list undocumented criminal aliens housed in its correctional facilities. The application cannot be approved without having inmate records in the proper ASCII (text) data format. Required inmate data elements include the INS A Number, if known; last, middle, and first names; date of birth; unique inmate number assigned by the applicant jurisdiction; foreign country of birth; date taken into custody; date released from custody; and the Federal Bureau of Investigation (FBI) number, if known. • For inmates with aliases or multiple periods of incarceration: Creating a separate and distinct inmate record for each qualifying period of incarceration may include eligible inmates incarcerated more than once during the reporting period. Similarly, inmates with known aliases may be reported by creating a separate and distinct inmate record for each name. The same unique inmate identification number must be used for all records associated with one inmate. lLL LI 1 1 111 LLLH- L LL III The United States and certain U.S. territories are no longer on the official ICE comet codes list. Generally, a person born in the United States or a U.S. territory is a U.S. citizen and should not be reported. Any submitted inmate record that includes a country code not on the official ICE country code list will be rejected. Additionally, any record with an official country code that does not specifically represent a foreign country (e.g., Unknown) will only be considered in the award calculation if ICE determines the inmate is undocumented or otherwise qualifies. BJA recognizes that the official names of countries are subject to change. If the country provided by the inmate is not on the official list, the applicant should select a country with a close geographic proximity to the one named by the inmate. `40 L11111111111 L.I11111111111111111111111 Inmates are not eligible if they served their incarceration incrementally, such as through weekend incarcerations that enabled them to maintain employment. Qualifying periods of incarceration must occur consecutively over the course of 4 or more days, not cumulatively over the course of several weekends. Inmates sentenced to nonincarceration alternatives (e.g., home detention, house arrest, day reporting, supervised release, etc.) are also not eligible. LLLU— L1,L LI I I 1 11l 1 L I 11 11 11 Eligible inmates on parole or probation from qualifying convictions who are subsequently returned to the custody of a state or local correctional facility may be counted, regardless of the reasons for the violation or revocation. Any incarceration time of 4 or more consecutive days during the reporting period resulting from revocations or violations may be reported for qualifying persons. 10 � ` 000 ■■■IIIIII ■■■ ■ ■lilll■1111■■■■ 111111■■■ ■■■�IIIII■ ■ ■■■IIII�■ ■■��� ■■11■■11 Correctional officers include employees, officers, and contractual staff whose primary responsibility is the control, custody, or supervision of persons detained (pretrial detention) and incarcerated (convicted and sentenced inmates). This includes correctional officers, deputy sheriffs, correctional/jail supervisors, shift commanders, chiefs of security, assistant wardens, and wardens. Transportation officers and others providing control, custody, or supervision of inmates who are temporarily outside the maintaining facility (e.g., for work crews, judicial proceedings, medical appointments, etc.) are also eligible. Employees, officers, and contractual staff whose primary responsibility is providing noncustody services to the facility or its inmate population are not eligible for inclusion in the SCAAP salary calculation. This includes office and secretarial support, administrative, housekeeping, maintenance, food, health, education, training, vocation, counseling, and medical staff. Staff who may function independently or outside the correctional facility, including parole and probation agents, hearing officers, court commissioners, judicial, prosecutorial, and public defenders, warrant and apprehension units, and others are similarly not eligible for inclusion in the SCAAP salary calculation. LI. 111 1 111 1 1 1 1 I I I L I L l I LI LI I I 1 I I Ili I Salary information reported in the SCAAP application must reflect the total salaries and wages paid to full- and part-time correctional officers and others who meet the SCAAP definition. The reported sum should total the jurisdiction's actual salary expenditures for the applicable reporting period, not a projection, estimate, or average. Correctional officer salary costs may include premium pay for specialized service (e.g., bilingual officers), shift differential pay, and fixed -pay increases for time in service. It may also include overtime required by negotiated contract, statute, or regulation (e.g., union agreements, contractual obligations, required post staffing minimums, etc). LL,LL11I LLLL Per diem cost is derived by dividing the jurisdiction's Total All Inmate Days into the Total Correctional Officer Salary Costs. During the FY 2005 reporting period, jurisdictions reported an average per diem cost of $29.98. Jurisdictions should ensure that their per diem costs are not excessive. BJA may require applicants to submit documentation to validate the per diem costs or impose limits on the costs. 11 n the applicant must reformat its original ASCII file to include the total group of 255 inmates and perform another upload of the entire file via GMS. Additionally, if the applicant switches upload methods at any time, the inmate files uploaded or entered via the previous method will be overwritten and deleted. • Example: The applicant successfully uploads the ASCII -formatted file with 250 inmate records. The applicant then determines that it has five more qualifying inmate records to upload. The applicant decides to use the Direct File Upload method. When the applicant begins this new method, the original file of 250 inmates will be deleted. I I I I I i l l l l L1.11__L LI I I I I I I LLLL Internet access is required to apply for this program. Generally, Netscape Communicator 4.7 and Internet Explorer 5.5 are the earliest versions of the respective Internet browsers that may be used for successful SCAAP application system access. Applicants should contact their agency network administrator to determine if an internal firewall or agency Internet security system may be preventing direct access to the application system, or contact the GMS Help Desk for information regarding correct port settings. If the applicant is a prior SCAAP user, the browser bookmark may not work properly and an attempt to access the SCAAP application site may generate a message advising that the "Page cannot be displayed." Applicants should delete the bookmark and manually type the URL into the browser address line. 1111111II LhLLIII1111 Government officials from the applying jurisdictions must establish the OJP GMS user accounts for SCARP; nongovernment officials may not establish user accounts on behalf of applying jurisdictions. When establishing a user account, sheriffs or chiefs of police are not considered CEOs, but they may serve as the contact persons establishing the SCAAP user accounts on behalf of the CEOs. All applications must be filed in the name of the state or unit of government and must include the jurisdiction's CEO's name, official title, and e-mail address. Applications should not list a subsidiary agency as the jurisdiction (e.g., county sheriff's department, department of corrections, etc.) Ll111111111 L11111 1111111 BJA may return a submitted application with incomplete or inaccurate data to the applicant for corrections, and it will notify both the CEO and the program contact, via the e-mail address of record, that their application needs to be corrected and resubmitted. Corrections must be made and the application resubmitted to BJA no later than the date provided by BJA. Failure to resubmit the application by that date may result in its disapproval. 0 M en The payment formula calculation process occurs only one time, using all of the data provided by all participating jurisdictions, the annual appropriation, and ICE data vetting results. If a jurisdiction discovers errors or problems with its data after the awards are calculated (e.g., through an outside audit), the systemwide factor (i.e., 33 percent) remains unchanged and any required future adjustments to a payment amount will use this factor. A variance will exist between the total salary costs reported by a jurisdiction and the final SCAAP payment amount. This is due to adjustments for unknown, ineligible, or invalid inmate records, in conjunction with a yearly appropriation level that historically only covers a portion of the reported salary costs associated with housing undocumented criminal aliens. GMS also checks for variances from prior year submissions in data fields dealing with correctional officer staffing and salary levels, total bed count, and number of total inmate days. Lastly, BJA performs variance reviews to ensure jurisdiction per diem rates and system -generated award levels are in keeping with established policy. Example of a Jurisdiction's Payment Calculation for FY 2005 SCAAP Jurisdiction's Total Salary Costs: $128,613,180 Jurisdiction's Total Number of All Inmate Days: 6,068,651 Jurisdiction's Per Diem Cost Per Inmate (Total Salary/Total Inmate Days): $21.19 Per Diem Cost Per Inmate: $21.19 Total Illegal Inmate Days (per ICE): 236,716 Salary Costs for Illegal Inmate Days (Per Diem x Illegal Days): $5,016,012 Per Diem Cost Per Inmate $21.19 Total Unknown Inmate Days (per ICE): 9,095 Salary Costs for Unknown Inmate Days (Per Diem x Unknown Days x: $125,269 65% for a state) Salary Costs for Illegal and Unknown Inmate Days: $5,141,281 FY 2005 SCAAP Payment Ratio (varies each year): 33 percent SCAAP Payment Amount: $1,723,357 13 fir''° 1400 Other OJP Requirements Confidentiality and Human Subjects Protection U.S. Department of Justice regulations (28 C.F.R Part 22) require applicants for BJA funding to submit a Privacy Certificate as a condition of approval of any grant application or contract proposal that contains a research or statistical component under which personally identifiable information will be collected. In addition to the regulations in Part 22, regulations concerning protection of human subjects are set forth in 28 C.F.R. Part 46. In general, 28 C.F.R. Part 46 requires that all research involving human subjects conducted or supported by a federal department or agency be reviewed and approved by an Institutional Review Board before funds are expended for that research. General information regarding Confidentiality and Human Subjects Protection can be found on the National Institute of Justice web site (btV://W-"'W.OjD.usdoi.gov/nii/f`unding/bumansubjects/hs 09 htm]). Sample formats of the Privacy Certificate, Transfer Agreement, and Single Project Assurance for submission to BJA can be found on the OJP web site (www.ojp.usdoi.gov/forms.htrn . 14 M E5 Sources for Further Information GMS/Technical Phone Support (toll -free) Technical support is available, Monday through Friday, from 7:00 a.m. to 9:00 p.m., e.t., via the GMS Help Desk at 1-888-549-9901, Option 3. Financial/Banking/Vendor/Payment Support (toll -free) Call the OC Customer Service Center at 1-800-458A786. DUNS Number (toll -free) 1-866-705-5711 E-mail Inquiries Program and Policy Issues: SCAAP(dlojp.usdoj. ov GMS/Technical Issues: GMSHeIpAojp.usdoj.gov Financial/BankingNendor/Payment Issues: AskOCkojp. usdoi. gov Written/Phone Inquiries Linda Hammond-Deckard, SCAAP Program Manager Office of the Director Bureau of Justice Assistance 810 7th Street, NW Washington, DC 20531 202-514-6015 Internet -Based Information i,vivw.oip.usdoi.gov/BJA/gmt/scaap.htrni Non -SCRAP, General BJA, and OJP Grant Information Contact BJA at 202-616-6500 15 N -< (A m --i c 0 3 0 M T CD CL (/j CD -s a)n. CD 0 �. CD lD CD (Q CD n@x 0 3 CD .. -0 0) = n (n CD Cl CD n O CD = aCD a CD 0 :: CD �^ 8aCD R -n 0 Doom 0 n' Q 3 3(o U) CD 0 CD 0 •-no a, 43 4 M W CD ��n CD N 3 S m 2) S. = CD 0 0 @ cc=. 0 0 0 O OWN 0 CD Co a) �0@0 o 0 � * -0 CL not 0n'd n o m a o�oCD v 3 0 0 3 n 0 0 CJ 2 '2 o< 0 � o o � c CD Wm .0 x, n3 CD m an cr 0 rn CD 0 0 CD Cl a) Q to Cn 0 0 c = CD OD _ a r. a Q a = -_DDG�G� .. n 3 3 a 0 o � m tT 0 0 UV �, o C) O rl � Cn P W N � > m a� o m�(D o- 0� o = 00 o o�0a3 n, 0oonn�Onx Lo � -+ 0 (p tD o o � w c G C, i cn 3� o �o X as M 3 3(a 0 O O •. O C _CD O y ��3 o a3o 0m o � O N r- 0- CD _0 lD XC y n N Z D ID $a m 7= � M 3. 0 O n cD n 3 ' o r-< (n o (n 0 g ^'. 5 M CD � (D CD (D - r �, < CD u' n, o a 0 n m D a < N N o v- 0 CD (D C� CD O c c0, j W � (� < X O Z i 0 a ?ro + CD ID 0CD i v `2 o 0 r m CD a o.� °� CD 3 ; _o � � f DDOG) 40 40 40 �,m CO) O -0co) Z o o Z-1� M M > .0- -• - n� n, v v o M i 0 0 �* * vMZ G)0M D�-4 �zo; ( m> >� o 0 40 40 fA 40M CO) 0 Mz 0 o v m O D D O *k D Z G) R1 ao-� Ao ( m-1 �N I m m 0 O Z n � 0 0 DDOO v► �mCAG) Mz 000 o z-I;a MD D y 03 vMZ 0M mD �cn M 0 O z v M 0 0 ril Vic?Mg M ODO z, D r r IR IR rf O j N�/� wig Z m CD �3.� 3 0 MM 0 " C an, < —4 O CD a D o n DXCl) p CD3 CAD u CAD � o CD S c CD D CD CD 1)(M C 0 0 0 0= M CD cl CD 7 CD �aa a CD %D3 � cl) y> p 'U)" CD 2 0 m N o o I �a rn X M m 5-3 CD O �mCD o vD D M 3 P 3 0 0 I -< Z to m3 v vMG) _c v N sa ZD� o� ?3 MO ��D C) o < M :1 Cl) � o M-Ziz Goo -09. xD Coco Z� 3o m N Oo CD CD 0 CD =r aCD 3. o m� CD o c @ 63 0o o � 3 CD c 0 0 AGENDA REQUEST ITE NO. C9b TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: St. Lucie County Sheriff's Office DATE: March 14, 2006 REGULAR[ ] PUBLIC HEARING [ ] CONSENT [ X ] PRESENTED BY: Sheriffs Office SUBJECT: Permission to apply for, and accept a 2006 Byrne Memorial Justice Assistance Grant (JAG) from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance. BACKGROUND: The U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance has designated St. Lucie County to be the lead applicant and administrator for the new 2006 Justice Assistance Grant (JAG) program. This new program blends the previous years Byrne Formula and Local Law Enforcement Block Grant Programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most. St. Lucie County has been allocated a joint application award amount of $74,616.00 which is to be divided among the Fort Pierce Police Department and the St. Lucie County Sheriff's Office. FUNDS AVAILABLE: No Matching Funds Required PREVIOUS ACTION: None RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize the submission of the grant application and acceptance of the award on behalf of the St. Lucie County Sheriffs Office and the Fort Pierce Police Department and, authorize the County Administrator to sign the electronic grant application. COMMISSION ACTION: [� APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Oriqinatinq Dept. N Douglas Anderson County Administrator Review and Approvals Management & Budget Purchasing: Other: Other: U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance` y Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2006 Local Solicitation ELIGIBILITY Units of local government on the FY 2006 Units of Local Government List are eligible to apply for JAG funds. To view this list, go to www.oip.usdol.gov/BJAk7rant/*a,gallocations.html. DEADLINE All JAG applications are due by 8:00 p.m. eastern time on March 2, 2006. LM In ABOUT OJP Since 1984 the U.S. Department of Justice's (DOJ) Office of Justice Programs (OJP) has provided federal leadership in developing the nation's capacity to prevent and control crime, improve the criminal and juvenile justice systems, increase knowledge about crime and related issues, and assist crime victims. Through the programs developed and funded by its bureaus and offices, OJP works to form partnerships among federal, state, and local government officials to control drug abuse and trafficking; reduce and prevent crime; rehabilitate neighborhoods; improve the administration of justice in America; meet the needs of crime victims; and address problems such as gang violence, prison crowding, juvenile crime, and white collar crime. OJP's senior management team --comprised of the Assistant Attorney General, the Deputy Assistant Attorney Generals, and the five bureau heads —works together with dedicated managers and line staff to carry out this mission. ABOUT BJA The Bureau of Justice Assistance (BJA), Office of Justice Programs, U.S. Department of Justice, supports law enforcement, courts, corrections, treatment, victim services, technology, and prevention initiatives that strengthen the nation's criminal justice system. BJA provides leadership, services, and funding to America's communities by emphasizing local control; building relationships in the field; developing collaborations and partnerships; promoting capacity building through planning; streamlining the administration of grants; increasing training and technical assistance; creating accountability of projects; encouraging innovation; and ultimately communicating the value of justice efforts to decision makers at every level. ABOUT THE JUSTICE ASSISTANCE GRANT PROGRAM Proposed to streamline justice funding and grant administration, the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3750) allows states, tribes, and local governments to support a broad range of activities to prevent and control crime based on their own local needs and conditions. JAG blends the previous Byrne Formula and Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility to prioritize and place justice funds where they are needed most. Formula The JAG formula includes a state allocation consisting of a minimum base allocation with the remaining amount determined on population and Part 1 violent crime statistics, and a direct allocation to units of local government. Once the state allocation is calculated, 60 percent of the funding is awarded to the state and 40 percent to eligible units of local government. State allocations also have a required variable pass through to units of local government, calculated by the Bureau of Justice Statistics (BJS) from each state's crime expenditures. Purpose Areas JAG funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice for any one or more of the following purpose areas: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment programs. • Planning, evaluation, and technology improvement programs. * Any law enforcement or justice initiative previously eligible for funding under Byrne or LLEBG is eligible for JAG funding. Responsibilities The chief executive officer of an eligible unit of local government or a local agency designated by the chief executive officer must apply for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including distributing the funds; monitoring the award; submitting reports including performance measure and program assessment data; and providing ongoing assistance to any subrecipients of the funds. Administrative Funds A unit of local government may use up to 10 percent of the award for costs associated with administering JAG funds. Eligibility Units of local government appearing on the FY 2006 Units of Local Govemment List established by BJS are eligible to apply for JAG funds. For JAG program purposes, a unit of local government is a town; township; village; parish; city; county; or other general purpose political subdivision of a state; or a federally recognized Indian tribe or Alaskan Native organization that performs law enforcement functions as determined by the Secretary of the Interior. In Louisiana, a unit of local government means a district attorney or a parish sheriff. For a listing of eligible units of local government, go to www. oia. usdoi.pov/BJA/grant/oagallocations. html. Disparate Certification A disparate allocation occurs when a constituent unit of local government is scheduled to receive one and one-half times more (four times more for multiple units of local government) than another constituent unit(s), while the other unit of local government bears more than 50 percent of the costs of prosecution or incarceration that arise for Part 1 violent crimes reported by the geographically constituent unit(s). JAG disparates are certified by the Director of BJA, based in part on input from the state's Attorney General. For a listing of disparate jurisdictions, go to www.oit).usdoi.qov/BJA4grant/ia.gallocations.html. * Jurisdictions certified as disparate must submit a joint application for the aggregate of funds allocated to them, specifying the amount of the funds that are to be distributed to each of the units of local government and the purposes for which the funds will be used. The units of local government involved may establish a joint advisory board to carry out the joint application process. When beginning the JAG application process, a Memorandum of Understanding (MOU) must be completed, signed, and faxed to OJP, indicating who will serve as the applicant/fiscal agent for the joint funds. MOUs must be faxed to 202-354-4147, with the OJP Grants Management System (GMS)-generated application number printed on each page. For a sample MOU, go to www.ojo.usdoi.qov/BJAtcirant/06JAGMOU.r)df. Application Reviews The eligible unit of local government applying for a JAG award must make the grant application available for review to the governing body of the unit of local government or an organization designated by that governing body not fewer than 30 days before the application is submitted to BJA. Also, the unit of local government must provide an assurance that the application or any future amendment was made public and an opportunity to comment was provided to citizens and to neighborhood or community organizations to the extent applicable law or established procedure makes such an opportunity available. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace, or supplant, nonfederal funds that have been appropriated for the same purpose. Award Amount Of the 40 percent allocated for direct awards from BJA to units of local government, funds will be allocated based on the same ratio to such share as the average annual number of Part 1 violent crimes reported by the unit to the Federal Bureau of Investigation (FBI) for the 3 most recent calendar years for which data is available, to the number of Part 1 violent crimes reported by all units of local government in the state to the FBI for such years. 1#40+` * 00 * For FY 2005, 2006, and 2007, BJA will allocate the local amount to units of local government in the same way the LLEBG amount was allocated among reporting and non -reporting units of local government. * If the allocation to a unit of local government is less than $10,000, the direct JAG award to the state will be increased by the total amount of such allocations to be distributed among state police departments that provide criminal justice services to units of local government and/or to any units of local government whose allocation is less than $10,000. Length of Award Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total of 4 years. Extensions beyond this period may be made on a case -by -case basis at the discretion of the Director of BJA. Match While match is not required with the JAG Program, match is an effective strategy for states and units of local government to expand funds and build buy -in for law enforcement and criminal justice initiatives. Trust Fund The unit of local government must establish a trust fund in which to deposit JAG funds. The trust fund may or may not be an interest bearing account. Prohibited Uses JAG funds cannot be used directly or indirectly for security enhancements or equipment to nongovernmental entities not engaged in criminal justice or public safety. Based on extraordinary and exigent circumstances making the use of funds essential, BJA may certify a unit of local government's request to use funds for: • Vehicles, vessels, or aircraft. • Luxury items. • Real estate. • Construction projects, other than penal or correctional institutions. HOW TO APPLY The Catalog of Federal Domestic Assistance (CFDA) number for this solicitation is 16.738, titled "Edward Byrne Memorial Justice Assistance Grant Program." OJP requires that funding applications be submitted through the OJP Grants Management System (GMS). Faxed or mailed applications will not be accepted. To access the system, go to https://orants.ojp,usdo".aov. Applications submitted via GMS must be in one of the following formats: Microsoft Word (.doc), PDF file (.pdf), or text (.txt). If you experience difficulties at any point in this process, call the GMS Help Desk at 888-549-9901 between 7:30 a.m. and 9:00 p.m. eastern time. New GMS users must create a new account before submitting an application. All JAG applications are due on or before 8:00 p.m. eastern time on March 2, 2006. Step 1: Signing On If you already have a GMS user ID, proceed to GMS sign in. Even if your organization already has a user ID, you will not be registered for the solicitation until you have signed onto GMS and entered the appropriate solicitation. To do so, please proceed to step 2. If you do not have a GMS user ID, select "New User?" Register Here." After you have completed all of the required information, click "Create Account" at the bottom of the page and note your user ID and password, which are case sensitive. A Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS) number must be included in every application for a new award or renewal of an award. Individuals who would personally receive a grant or cooperative agreement from the federal government are exempt from this requirement. M M Organizations should verify that they have a DUNS number or take the steps necessary to obtain one as soon as possible. Applicants can receive a DUNS number at no cost by calling the dedicated toll - free DUNS number request line at 866-705-5711. Step 2: Selecting/Registering for the Program • After you have logged onto the system using your user ID and password, click on "Funding Opportunities." • Select "Bureau of Justice Assistance" from the drop -down list, and click "Search." This will narrow the list of solicitations within the Office of Justice Programs to those in BJA. • From the list of BJA grants, find "FY 2006 Justice Assistance Grant Program," and click "Apply Online." • Confirm that your organization is eligible to apply for this program by reading the text on the screen. If eligible, proceed by clicking "Continue." Step 3: Completing the Overview Information • Select the type of application you are submitting by choosing "Application Non -Construction" in the "Type of Submission" section. • Select "New" in the drop -down box for "Type of Application." • If your state has a review and comment process under Executive Order 12372 (http://policy.fws.gov/library/rgeol2372.pdf), then select either "Yes" and enter the date you made this application available under that review or "N/A" because this program has not been selected by your state for such a review. If your state does not have such a process, then select "No. Program Not Covered by E.O. 12372." • Click "Save and Continue." Step 4: Completing the Applicant Information • Answer "Yes" or "No" to the question about whether your organization is delinquent on any federal debt. • The rest of this page will prepopulate based on the information you submitted during the registration process. Check this information for accuracy and relevance to your organization, and make any needed changes. • Click "Save and Continue." Step 5: Completing the Project Information • Provide a title that is descriptive of your project. • List the geographic areas to be affected by the project. • Enter a start date for the project that is on or after October 1, 2005 and an end date that is not more than 48 months later. • Select all of the Congressional districts that are affected by this application. To select multiple districts, hold down the CTRL key while making your selections. • Enter your state's allocation in the federal line under the "Estimated Funding" section. For a listing of state allocations, go to www.oip.usdoi.gov/BJA/grant/iagallocations.html. • Click "Save and Continue." Step 6: Uploading the Attachments You will be asked to upload three attachments to the online application system. (See the Attachments section for detailed instructions.) 1. Program Narrative (Attachment 1). 2. Budget Narrative (Attachment 2). 3. Review Narrative (Attachment 3). 4 0 En Click "Attach" to upload these documents. Anew window will open. To continue, click "Browse" and find the file on your computer or the network drive from which you wish to upload, then click on "Upload Your Document." A window that says "File Upload Successful" should appear. Next to the upload list, the notation should change to "Attachment OK." Repeat these steps for all three uploads. If you encounter any difficulties uploading your file, click on "Tips for Successful Upload." This document will explain the usual problems with uploading files and will help you through them. Click "Save and Continue." * Depending on the size of the attachment and/or your computer's Internet connection, the uploading process can take several hours. The system will shut down promptly at the deadline. Incomplete applications will not be accepted and no exceptions will be granted. Step 7: Completing the Assurances and Certifications • You will need to accept both the assurances document and the certifications document. To do this, click on "Assurances" and "Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirements." • Read both documents. At the bottom of each one, click the "Accept" button. • After you have accepted both documents, enter the correct personal information for the person submitting the application. • Click the box next to the text at the bottom of the page to certify that the person submitting the application is authorized to accept these assurances and certifications. • Click "Save and Continue." Step 8: Reviewing the SF424 • By answering the questions contained in GMS, you have completed the Standard Form 424 (SF-424) and other forms required to apply for grant funding. Take a moment to review the SF424 to ensure that it is accurate. • If you need to make changes to any portion of the application, simply click on that section along the left side of the screen. Be sure to click "Save and Continue" after making any changes. • When you are sure that the information is accurate, click "Continue." Step 9: Submitting the Application • A list of application components will appear on the screen. It should say "Complete" before each component. If it says "Incomplete" then click on the word and it will take you back to the section that needs to be completed. An explanation of what is missing will be at the top of that screen. ATTACHMENTS Program Narrative (Attachment 1) Applicants must submit a program narrative that generally describes the proposed program activities for the 4-year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the amount of the funds that are to be distributed to each of the units of local government and the purposes for which the funds will be used. Budget Narrative (Attachment 2) Applicants must submit a budget narrative outlining how JAG administrative funds will be used to support and implement the program. 5 IM In Review Narrative (Attachment 3) Applicants must submit information documenting that their JAG application was available for review to the governing body —or organization designated by that body —not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens and neighborhood or community organizations to the extent applicable law or established procedure makes such an opportunity available. SUBMISSION DEADLINE Applications for this program are due by 8 p.m. eastern time on March 2, 2006. Faxed or mailed applications or supplemental materials will not be accepted. ADDITIONAL INFORMATION Successful applicants must agree to comply with certain requirements prior to receiving grant funding, including Civil Rights Compliance, Anti -Lobbying Act, Funding to Faith -Based and Community Organizations (if applicable), Information Technology Compliance (if applicable), Confidentiality and Human Subjects Protection (if applicable), and the National Environmental Policy Act (if applicable). For more information, go to www.omp.usdoi.gov/BJkqrant/OtherReg.pdf. The OJP Financial Guide, which contains information on allowable costs, methods of payment, audit requirements, accounting systems, and financial records, is available on the OJP web site at www.00p.usdoi.gov/FinGuide/. This document governs the administration of funds by all successful applicants and their contractors. For general information about BJA programs, training, and technical assistance, contact BJA at 202-616-6500 or toll free at 1-866-859-2687, or visit the BJA home page at www.oip.usdoi.gov/BJA. For assistance with the JAG solicitation, call the JAG Help Line at 888-549-9901, Option 4, or e-mail Matthew D. Hanson, Director's Special Assistant for Administration, at Matthew. Hanson(cb-usdoi.gov. For assistance with GMS, contact the GMS Help Desk at 1-888-549-9901. M n Fort Pierce Police Department 2006 JAG Budget Narrative Purpose Area - Law Enforcement Programs/Planning, Evaluation, and Technology Improvement Program. A. Personnel - $ .00 B. Fringe Benefits - $ .00 C. Travel - $.00 D. Equipment - The Fort Pierce Police Department is using the Planning, Evaluation, and Technology Improvement Program for this years JAG grant. Under the Planning, Evaluation and Technology Improvement Program, we will purchase mobile digital video recorders and/or equipment necessary to use the mobile digital video recorders. Mobile Video Recorders/Equipment $37,308.00 E. Supplies - $.00 F. Construction - $ .00 G. Consultants/Contracts - $ .00 H. Other Costs - $ .00 I. Indirect Costs • $ .00 Total Program: $37,308.00 09 St. Lucie County Sheriff's Office 2006 JAG Budget Narrative Purpose Area - Law Enforcement Programs/Planning, Evaluation, and Technology Improvement Program. A. Personnel - $ .00 B. Fringe Benefits - $ .00 C. Travel - $.00 D. Equipment - Milo Base Interactive Training System Bundle to include all hardware and software for base system $37,308.00 * The St. Lucie county Sheriff's Office will match these funds for the cost of Delivery, Insurance, 32 days Training $2,997.54, + 6-Recommended Options $24,046.44 = $27,043.98 Match for at total project cost of $64,351.98 E. Supplies - $.00 F. Construction - $ .00 G. Consultants/Contracts - $ .00 H. Other Costs - $ .00 I. Indirect Costs - $ .00 Total Program St. Lucie County Sheriffs Office: $37,308.00 Total St. Lucie County Project: $74,616.00 0 LM AGENDA REQUEST in ITEM NO. C - /QA DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: OMB PRESENTED BY: Marie M. Gouin SUBJECT: Approval of Budget Resolution 06-095 recognizing revenue from the Federal Emergency Management Agency and the State for hurricane related expenses. BACKGROUND: As a result of the damages caused by Hurricane Frances, Jeanne, and Wilma the Federal Emergency Management Agency (FEMA) and the Department of Community Affairs have agreed to fund eligible hurricane damage expenses. The attached resolution establishes the budget for reimbursement related to several FEMA projects totaling $2,425,692. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: On October 19, 2004, the Board approved a disaster relief funding agreement for Hurricane Frances. On November 2, 2004, the Board approved a disaster relief funding agreement for Hurricane Jeanne. On November 15, 2005, the Board approved a disaster relief funding agreement for Hurricane Wilma. RECOMMENDATION: Staff recommends approval of resolution # 06-095 recognizing revenue from FEMA and the State for hurricane related expenses. COMMISSION ACTION: p(N] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney:xx Originating Dept: V�� CONC NCE: glas M. Anderson County Administrator Coordination/Si ang tures - Management & Budget: �Purchasing. Public Works: Other: Finance: (Check for Copy only, if applicable) G:\BUDGETI WP\AGENDA'S\AGENDA06\03'14'06FEMA.DOC n 11� RESOLUTION NO.06-095 WHEREAS, subsequent to the adoption of the budget for the St. Lucie County Board of County Commissioners, certain funds not anticipated at the time of adoption have become available through the Federal Emergency Management Agency and the Department of Community Affairs. WHEREAS, Section 129.06 (d), Florida Statutes, requires the St. Lucie County Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 14th day of March, 2006, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby appropriated for the fiscal year 2005-2006, and the budget for the St. Lucie County Board of County Commissioners is hereby amended as follows: Revenues (General Fund 001 1210 331232 1904 Emergency Management $8,645 001 1210 334202 1904 Dept of Community Affairs -Pub Sfty $454 001 1225 331232 1904 Emergency Management $2,817 001 1225 334202 1904 Dept of Community Affairs -Pub Sfty $104 001 1930 331232 1904 Emergency Management $18,167 001 1930 334202 FE003C Dept of Community Affairs -Pub Sfty $10,678 001 1930 331232 FE003C Emergency Management $193,272 001 1930 334202 FE017C Dept of Community Affairs -Pub Sfty $4,036 001 1930 331232 FE017C Emergency Management $73,048 001 1955 331232 1904 Emergency Management $6,312 001 1955 334202 1904 Dept of Community Affairs -Pub Sfty $137 001 2510 331232 1904 Emergency Management $12,707 001 2510 334202 1904 Dept of Community Affairs -Pub Sfty $1,416 001 5310 331232 1904 Emergency Management $8,079 001 5310 334202 1904 Dept of Community Affairs -Pub Sfty $239 001 6420 331232 1904 Emergency Management $12,176 001 6420 334202 1904 Dept of Community Affairs -Pub Sfty $1,016 001 7420 331232 1904 Emergency Management $4,856 001 7420 334202 1904 Dept of Community Affairs -Pub Sfty $788 Subtotal $358,947 Appropriations 001 1210 512000 1904 Salaries $9,099 001 1225 512000 1904 Salaries $2,921 001 1930 512000 1904 Salaries $18,167 001 1930 546200 FE003C Maintenance Improvement Projects $203,950 001 1930 546100 190026 Building Maintenance $77,084 001 1955 512000 1904 Salaries $6,449 001 2510 512000 1904 Salaries $14,123 001 5310 512000 1904 Salaries $8,318 001 6420 512000 1904 Salaries $13,192 001 7420 512000 1904 Salaries $5,644 Subtotal $358,947 Page 1 of 3 Revenue (Transportation Trust Fund 101002 4110 331232 1904 Emergency Management $24,280 101002 4110 334202 1904 Dept of Community Affairs -Pub Sfty $698 101003 4108 331232 JA016R Emergency Management $24,750 101003 4108 334202 JA016R Dept of Community Affairs -Pub Sfty $1,367 101003 4108 331232 1904 Emergency Management $21,354 101003 4108 334202 1904 Dept of Community Affairs -Pub Sfty $223 101002 4112 331232 1904 Emergency Management $416,170 101002 4112 334202 1904 Dept of Community Affairs -Pub Sfty $67,560 101004 4109 331232 1904 Emergency Management $2,699 101004 4109 334202 1904 Dept of Community Affairs -Pub Sfty $438 101 4115 331232 1904 Emergency Management $5,402 Subtotal $564,941 Appropriations 101002 4110 546300 1904 Grounds Maintenance $24,978 101003 4108 534000 1902 Contractual Services $26,117 101003 4108 512000 1904 Salaries $21,577 101002 4112 531000 1904 Professional Services $483,730 101004 4109 512000 1904 Salaries $3,137 101 4115 512000 1904 Salaries $5,402 Subtotal $564,941 Revenue (Airport Fund) 140 4210 331232 1904 Emergency Management $3,473 140 4210 334202 1904 Dept of Community Affairs -Pub Sfty $103 Subtotal $3,576 Appropriations 140 4210 512000 1904 Salaries $3,576 Revenue (Mosquito Control Fund 145 6230 331232 JG002M Emergency Management $1,117,821 145 6230 334202 JG002M Dept of Community Affairs -Pub Sfty $48,963 145 6230 331232 1904 Emergency Management $138,531 145 6230 334202 1904 Dept of Community Affairs -Pub Sfty $21,831 Subtotal $1,327,146 Appropriations 145 6230 534000 JG002M Contractual Services $1,166,784 145 6230 552300 1904 Chemicals $160,362 Subtotal $1,327,146 Revenue (Solid Waste Fund 401 3410 331232 FE005S Emergency Management $38,587 401 3410 334202 FE005S Dept of Community Affairs -Pub Sfty $2,132 401 3410 331232 1904 Emergency Management $56,234 401 3410 334202 1904 Dept of Community Affairs -Pub Sfty $9,092 Subtotal $106,045 Page 2 of 3 Appropriations 401 3410 546100 190026 Building Maintenance $40,719 401 3410 546000 1904 Equipment Maintenance $65,326 Subtotal $106,045 Revenue (Utilities Funds 451 3510 331232 1904 Emergency Management $28,334 451 3510 334202 1904 Dept of Community Affairs -Pub Sfty $583 471 3602 331232 1904 Emergency Management $17,813 471 3602 334202 1904 Dept of Community Affairs -Pub Sfty $2,892 Subtotal $49,622 Appropriations 451 3510 546240 1904 471 3602 546240 1904 Subtotal Maintenance -Utilities Fieldwork Maintenance -Utilities Fieldwork $28,917 $20,705 $49,622 Revenue (Code Compliance Fund) 491 2415 331232 1904 Emergency Management $15,208 491 2415 334202 1904 Dept of Community Affairs -Pub Sfty $207 Subtotal $15,415 Appropriations 491 2415 512000 1904 Salaries $15,415 Grand Total Revenues Grand Total Appropriations After motion and second the vote on this resolution was as follows: Commissioner Doug Coward, Chairperson XXX Commissioner Chris Craft, Vice Chairperson XXX Commissioner Joseph E. Smith XXX Commissioner Frannie Hutchinson XXX Commissioner Paula A. Lewis XXX $2,425,692 $2,425,692 PASSED AND DULY ADOPTED THIS 14th DAY OF March, 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY Page 3 of 3 19 M TO: SUBMITTED BY: SUBJECT: AGENDA REQUEST ITEM NO. C -106 DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ J CONSENT [ X ) ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS Management & Budget PRESENTED BY: Marie Gouin Request to approve Budget Resolution 06-083 to recognize funding in the form of rental proceeds from FEMA. BACKGROUND: On November 15, 2005 St. Lucie County entered into a lease agreement with the Federal Emergency Management Agency (FEMA) for the use of 50 acres at the Fairgrounds and 50 acres at the Airport. This land will be used for staging, storing, sales and demobilization of travel trailers and for the storage of mobile homes. FEMA has agreed to pay annual rent and this revenue will be used for improvement to the Airport and Fairgrounds. Staff has included an amount equal to eleven (11) months rent on the budget resolution as rent collections did not begin until November 2005. FUNDS AVAILABLE: The budgets for the use of these proceeds will be established in 001-7420- 563000-7803 (Fairgrounds / Improvement O/T Bldgs) and 140-4210- 563000-4915 (Airport / Improvements O/T Bldgs.). PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve Budget Resolution 06-083 in the amount of $654,500 to recognize rent proceeds from FEMA and establish a budget for the use of those proceeds on improvements to the St. Lucie County Airport and Fairgrounds. COMMISSION ACTION: CO RRENCE: [ APPROVED [ ] DENIED OTHER Approved 5-0 [ ] Doug Anderson County Administrator Coordination/Signatures County Attorney: Management & Budget: Other: Finance: (Check for Copy only, if applicable) *00 RESOLUTION NO. 06-083 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Federal Emergency Management Agency (FEMA) in the form of rental payments through a lease agreement with St. Lucie County for the use of Airport and Fairgrounds property. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 14th day of March, 2006, pursuant to Section 129.06 (d), Florida Statutes, that such funds are hereby appropriated for the fiscal year 2005-2006, and the County's budget is hereby amended as follows: REVENUE 001-7420-362001-7803 Rent $327,250 140-4210-362001-4915 Rent $327,250 Total Revenue $654,500 APPROPRIATIONS 001-7420-563000-7803 Improvements O/T Buildings $327,250 140-4210-563000-4915 Improvements O/T Buildings $327,250 Total Appropriations $654,500 After motion and second the vote on this resolution was as follows: Commissioner Doug Coward, Chairperson XXX Commissioner Chris Craft, Vice Chairperson XXX Commissioner Joseph E. Smith XXX Commissioner Frannie Hutchinson XXX Commissioner Paula A. Lewis XXX PASSED AND DULY ADOPTED THIS 14TH DAY OF MARCH, 2006. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY M rn AGENDA REQUEST ITEM NO. C 11 DATE: March 14, 2006 REGULAR [] PUBLIC HEARING [ ] CONSENT [ X ] TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Veterans Services PRESENTED BY: Paul J. Hiott, Director SUBJECT: Re -location of Veterans Services office from South County Courthouse Annex in SLW to South County Administration Annex at Walton Road. BACKGROUND: Due to the expansion of the judicial system at the St. Lucie West South County Courthouse Annex, staff has determined it necessary to re -locate the Veteran Services office. Sufficient space is available at the Walton Road South County Administration Annex. The re -location would have little - if any - impact on the Veteran community. Medical transportation for veterans in Port St. Lucie will not be affected, as the vans will continue service from the SLW building. The members of the St. Lucie County Veterans Advisory Council support the re -location as evidenced by letter and a copy of minutes from their January 14, 2000 meeting. See attached. FUNDS AVAILABLE: n/a PREVIOUS ACTION: n/a RECOMMENDATION: Staff recommends the Board of County Commissioners approve the re -location of the St. Lucie County Veterans Services office from the SLW South County Courthouse Annex to the Walton Road South County Administration Annex. COMMISSION ACTION: [ X APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Coordination/Simatures CONCU NCE: oug Anderson County Administrator County Attorney: V Management & Budget: Purchasing: Originating Dept: ¢l\ Other. Finance: (Check for Copy only, if applicable) Other: Other: N%W VETERANS ADVISORY COUNCIL MINUTES OF MEETING HELD JANUARY 14, 2000 Council convened at 9:00 a.m. with Chairman Knepshield presiding. Vice Chairman Jerry Frost in attendance. Chairman Knepshield led Ct:uncil members in the Pledge of Allegiance. The meeting was called to order and a quorum was present with the following 13 organizations in attendance: AFSA 564; AL Post 318; ALA 318; AMRA; DAV 14; DAV Chapter 113; DAVA 113; JWV Post 705; MCL 666; US MVMC; VFW 8058; VFW 10554; LA; VVA 566. The December minutes were read and approved. OLD BUSINESS Per the by-laws, matters involving the van transportation fund and any fund raising activities will be discussed and reported apart from the St. Lucie County Veterans Advisory Council meetings. Bob Hein, A.L. 318 - Honor Guard Report: Bob passed along information regarding Military Funeral Honors. The information is attached. No smoking policy at WPB VAMC: Chairman Knepshield spoke to the VA Chief of police about the problem of people smoking cigarettes in front of the main doors. There are signs clearly indicating that this is a no -smoking area. The Chief said most people smoke around the corner, but that Director Seiler told him to keep a watch on the area and they will. �r Copies of the Council by-laws were passed out to those members present as requested. Korean War 50`h Anniversary - Dianne Pearsall, ALA 318 told members that applications and paperwork on becoming a "commemorative community" will be available at the next meeting. Veterans Services Office re -location - Chairman Knepshield and Vice Chairman Frost recently met with Doug Anderson, County Administrator regarding the plans to move the veterans services office currently located at 2300 Virginia Avenue, Ft. Pierce. The ultimate plan was to consolidate the SLW and Ft Pierce offices at a new location in the County's Village green complex. After visiting that location and several others, it does not appear to be feasible at this time. At some point in the future, the County may look into building a facility in the Village Green area and the Veterans office would have space 'utheme. However, at this time the plan is to consolidate the SLW and Ft. Pierce office and move to a new location in the South County Annex building located on Country Club Drive in St. Lucie West. Ron also stressed that the Van transportation system would not be affected. The pick up and drop off locations will remain the same - one in Ft. Pierce and one in SLW. VETERANS ADVISORY COUNCIL MINUTES OF MEETING HELD JANUARY 14, 2000 PAGE TWO Questions were raised by Bob Hein, AL Post 318 as to the time frame. Chairman K. explained that the move could be anywhere from 4 to 6 months from now. Guest Bruce Hansen, veteran, expressed concern that many of the veterans now serviced by the Ft. Pierce office arrive on foot, bicycle or Community Transit. How would these veterans be taken care oiP Paul Hiott, Veteran Services Director was asked to respond. Paul explained that any veteran who cannot come into the office, wherever the office may be, would be taken care of. Paul or one of the Service Officers have the option of making a home visit if necessary. Another option is to have a service officer meet with veterans at the Ft. Pierce Outpatient clinic on an "as needed" basis. Paul explained that the office manager has agreed to let one him have space in the clinic, at no cost to the county, should it be necessary. Paul also is on the executive committee for the Council of Social Agencies (COSA) and is looking into the possibility of having Community Transit provide pick up locations in Ft. Pierce on designated days to bring veterans to the new location in SLW. Chairman Knepshield added that a space in the current Village Green complex may also be made available for outreach if necessary. Paul will track the requests for outreach visits. If there appears to be a need, he will place a VSO where needed for one or two days a week, as necessary. Paul explained that no one will be left out, Port St Lucie or Ft. Piece. He and his staff are and will continue to be committed to St. Lucie County veterans needs. Consolidating the offices will give him the opportunity to increase productivity. In addition, and most importantly, the new configuration of the floor plan will give veterans much more privacy when they are working with the VSO's. Chairman K. told members that he had the same concerns, however he feels that the goal to have the offices consolidated is good. While the location may not be ideal, at this time it seems to be the best one available. This move is being proposed at the January 181h St. Lucie County commission meeting at 9:00 am. At this time a motion was made by Jerry Frost, DAV 113 as follows: "For the St. Lucie County Veterans Advisory Council to support the move of the Ft. Pierce office to consolidate with the St. Lucie West Office and relocate to the South County Annex Building" Motion was seconded by Herman Massey, DAV 113. Motion passed as follows: 11-yes; 3-no; 1-abstain. * Jack McCall, MCL 666, mentioned that the VA life insurance hoax is circulating again. A copy of the official word from the VA regarding the hoax is enclosed. * Question regarding the VA compensation rates for Florida veterans was - It was asked why they are not the same as for veterans in other states? Vice Chair. Frost responded that Senator Graham has formed a committee to investigate. VETERANS ADVI O Y COUNCIL MINUTES OF MEETING HELD JANUARY 14, 2000 PAGE THREE Discussion continued in the importance of veteran organizations writing letters to the representatives at the state and federal levels. Many organizations auxiliary units prepare letters for members to sign. Doc Claassen suggests visits in person are sometimes more effective. Rich Reinsmith, USMVMC, agrees with the writing campaigns and encourages in person visits as well. Robert Jock, AMRA passed on the Capitol switchboard phone number: 1-888-449-3511. TRANSPORTATION Jim Magee, St. Lucie County Medical/Transportation Coordinator reported that since the inception the van transportation program, 28,768 veterans have been transported for medical visits. Jim handed out the annual report of the Veterans Volunteer Driver Program. (See attached). Several members mentioned the comments they hear from van riders. The veterans feel they are treated with the "utmost respect and consideration" by our drivers. VETERAN SERVICES Paul Hiott, Director, encouraged each organization to write up something about their post and he will include it in his weekly veterans article in the Tribune and News. Please include when and where your organization meets and the membership requirements. * Walter Sawyer asked to speak to members for a moment. He is a candidate for State Representative and a member of the Disabled American Veterans. He let members know that he is available to speak to each organization if they are interested. There being no other business, meeting adjourned at 10:30 a.m. to reconvene February 11, 2000 at 9:00 a.m. in Conference Room on the 3rd floor of the Roger Poitras Annex Building, 2300 Virginia Avenue, Ft. Pierce, Fl. Respectfully submitted, Eileen C. Hagerhorst Veteran Services Staff UPCOMING EVENTS FEBRUARY 6 FOUR CHAPLAINS SERVICE - Sunday, 3:00 pm. First Congregational Church of Port St. Lucie, 2401 SE Sidonia Street (Corner of Sidonia Street and Port St Lucie Blvd.) Just west of the Chamber of Commerce Office. MARCH 3, 2000 LUNCHEON CARD PARTY - Friday from 12 noon `til 3 pm. Held at the Outreach Center, Prima Vista Blvd., Port St. Lucie. Doanation: $5.50. For info and tickets call 878-8989. *40.' March 10, 2006 E5 ST. LUCIE COUNTY VETERANS ADVISORY COUNCIL Douglas M. Anderson County Administrator 2300 Virginia Avenue Fort Pierce, FL 34982 Dear Mr. Anderson: On behalf of the St. Lucie County Veterans Advisory Council, I would like to offer our full support to re -locate the South County Veterans Services office to the Walton Road Administration Annex building. It is our understanding that the pick up and drop off location for van transportation to the WPB VA Medical Center for veterans living in Port St. Lucie will remain as is — from the parking lot of the South County Courthouse Annex in St. Lucie West. Additionally, we understand that the two Veteran Service Officers located in the Community Services building on 7d' Street in Fort Pierce will remain there as well. It is our belief that the relocation from the St. Lucie West location to Walton Road will have little impact on the veterans seeking assistance from the staff. In fact, it may be more visible to the public and the benefit can only be a win -win for veterans. Thank you for considering our opinion and the opportunity to be of service. Ron Lucie County Veterans Advisory Council 2300 Virginia Avenue, Ft. Pierce, Florida 34982 �1r►' 1. AGENDA REQUEST ni ITEM NO. C12A DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: COURT ADMINISTRATIONW' PRESENTED BY: Steve Shaw SUBJECT: Approval to purchase two (2) Ford FreeStar Minivans to be used by Court Administration Technology staff and for other court purposes as specified by the Chief Judge. BACKGROUND: See attached Memorandum FUNDS AVAILABLE: Funds will be made available in 107-6291-564000-6000, Circuit Innovations Fund PREVIOUS ACTION: None RECOMMENDATION: Staff recommends the Board of County Commission approves the purchase of two (2) Ford FreeStar Minivans. The approved equipment request number is: EQ06-249. COMMISSION ACTION: [)4 APPROVED [ ] DENIED [ ] OTHER Approved 5-0 CONCU ENCE: oug Anderson County Administrator Coordination/Signatures County Attorney: Management & Budget: Other: Finance: (Check for Copy only, if applicable) WILLIAM L. ROBY CHIEF JUDGE THE CIRCUIT COURT OF THE NINETEENTH JUDICIAL CIRCUIT OF FLORIDA MEMORANDUM TO: Board of County Commissioners FROM: William L. Roby, Chief Judge U-/. SUBJECT: Approval to purchase two (2) Ford FreeStar Minivans DATE: March 14, 2006 100 EAST OCEAN BOULEVARD MART. FLORIDA 34994 (772) 463-3281 FAX (772) 463-3283 Court Administration at either the current BOCC Meeting or upcoming meeting will request to hire new employees to support technology needs for the Nineteenth Judicial Circuit. This includes the Counties of Saint Lucie, Martin, Indian River, and Okeechobee. Vehicles will be necessary for these employees to transport computers, digital court reporting equipment, and network devices to all courthouse facilities. The cost per vehicle will be $22,277.00 with a total cost of $44,554.00. The Florida Sheriffs Association, Florida Association of Counties, and Florida Fire Chiefs' Association contract has been used for vehicle pricing. Staff recommends the Board of County Commission approves the purchase of two (2) Ford FreeStar Minivans. INDIAN RIVER, MARTIN. OKEECHOBEE & ST. LUCIE COUNTIES Page 1 of 1 Steve Shaw - Re: Ford Freestar Vehicle Purchases From: Desiree Cimino To: Shaw, Steve Date: 2/28/2006 3:28 PM Subject: Re: Ford Freestar Vehicle Purchases CC: Erick Mershon Cost for each van with options you wanted is $22,277.00/each. I do not know who is doing the agenda for this so you will need to send it to the correct person. Also you will need to let them know that this will need to have the funds budgeted in the 564000 account. If you need anything else please let me know. Desiree Desiree Cimino, Senior Buyer Purchasing Department Phone: 772-462-3581 Fax:772-462-1704 >>> Steve Shaw 02/26/06 7:05 PM >>> Good morning Desiree. Last week I spoke with Charles Padrick concerning vehicle purchases by Saint Lucie County for the Court System. After discussion of several vehicle types, we have decided that the Ford Freestar - 7 passenger van would be most appropriate. I just faxed a document to you. The fax has the optional items circled that should be ordered in addition to the standard items. Please process the request for two (2) Ford Freestar vans. Please contact Corrie Johnson (462-2070) or Erick Mershon (462-1873) in Court Administration for information on which account to user for these purchases and other information necessary for the BOCC agenda item on March 14th. Thank you for your assistance. Steve Stephen L. Shaw, Court Technology Officer State of Florida Court System Nineteenth Judicial Circuit 229 Courthouse Addition 218 South 2nd Street Fort Pierce, FL 34950 772-462-1146 Office 772-462-2135 Fax shaws@co.st-lucie.fl.us file://C:\Documents and Settings\shaws\Local Settings\Temp\XPGrpWise\44046C2DSLCM... 3/8/2006 G FLORIDA WG In4y� c�b�li NE ASSOCIATION I COUNTIESu,wonj\``n FLORMA SHERIFFS ASSOCIATION, FLORIDA ASSOCIATION OF COUNTIES & FLORIDA FIRE CHIEFS' ASSOCIATION 2005 FORD FREESTAR Specification #20 (7 Passenger Mini Van - FWD) The Ford Freestar van (A50) purchased through this contract comes with all the standard equip- ment as specified by the manufacturer for this model and FSA's base vehicle specification(s) require- ments which are included and made a part of this contract's vehicle base price as awarded by manufacturer by specification by zone. ZONE: Western Northern Central Southern BASE PRICE: $15,600.00 $15, 650.00 $15, 547.00 $15, 697.00 While the Florida Sheriffs Association, Florida Association of Counties and Florida Fire Chiefs' Association have attempted to identify and include those equipment items most often requested by participating agencies for full size vehicles, we realize equipment needs and preferences are going to vary from agency to agency. In an effort to incorporate flexibility into our program, we have created specific add/delete options which allow the purchaser to tailor the vehicle to their particular wants or needs. The following equipment delete and add options and their related cost are provided here to assist you in approximating the total cost of the type vehicle(s) you wish to order through this program. Simply deduct the cost of any of the following equipment items you wish deleted from the base unit cost and/or add the cost of any equipment items you wish added to the base unit cost to determine the approximate cost of the type vehicle(s) you wish to order. NOTE: An official listing of all add/delete options and their prices should be obtained from the appropriate dealer in your zone when preparing your order. Additional add/delete options other than those listed here may be available through the dealers, however, those listed here must be honored by the dealers in your zone at the stated prices. LEGEND FOR DELETE/ADD OPTIONS Every line will require a DOLLAR VALUE or one of the following abbreviations: Std. = manufacturer's standard equip. Incl. = included with base specs. NC = no additional charge NA = not applicable to the vehicle — = option not bid by vendor 494 Bid Award Announcement (04-12-0823) *40e n VEHICLE: Freestar Freestar Freestar Freestar DEALER: Orville Orville Don Reid Don Reid ZONE: Western Northern Central Southern BASE PRICE: $15,600.00 $15,650.00 $15,547.00 $15,697.00 Order Western & Central & Code Delete Options Northern Southern 3rd row passenger seating NA NA ABS brakes Std. NA A54 Cargo van in lieu of passenger van $ 1,400.00 $ 1,800.00 Order Code Add Options A52 Engine: 4.2L V-6 Extended version 212 Enhanced seat group *(quad seats) 574 Air conditioning - rear 58K AM/FM radio with single CD 3K Third key Remote keyless entry Manual RH/LH door Dutch doors RS Rainshields Deep tint for base A51-120A Manufacturer's model upgrade pkg. (please specify pkg. bid) SE Manufacturer's model upgrade pkg. (please specify pkg. bid) Class I trailer wiring Class I hitch BUA Backup alarm BUC Back up camera with 3.5" LCD (rear mounted camera to provide wide angle field of vision at rear of vehicle 94A-574 Side air bags 68D Side air bags Daytime running lights Traction control Limited slip differential Roof Mounted Lightbar Whelen Ultra STROBE/LED Package: (Red/Blue Version) 9U72800 - Ultra Bar with 12 Strobes; 9UALY - 1 Pair Alley Lights; 9UTD2 - 1 Pair Take Down Lights; 9UDFFLRB - Two Duplex LED Front Flashers Red/Blue; 9UDRFLAA - Two Duplex LED Rear Flashers Amber/Amber; MK* - Strap Kit; BL627 - Siren Amplifier MPC01 - Siren/Light Controller; SA314P - Speaker; SABKT* - Speaker Bracket SWGBKT - Swing Bracket (Option) Note: Bar has two front and two rear LED flashers. Roof Mounted Lightbar Whelen Ultra STROBE/LED Package: Blue Version) 9U72800 - Ultra Bar with 12 Strobes; 9UALY - 1 Pair Alley Lights: 9UTD2 - 1 Pair Take Down Lights; 9UDFFLBB - Two Duplex LED Front Western & Central & Northern Southern $ 4,410.00 $ 5,100.00 NA NA NA $ 3,395,00* $ 675.00 $ 345.00 345.00 $ 135.00 Std. Sid. Std, Std. NA NA $ 92.00 $ 100.00 Incl. 415.00 --. $ 2,015.00 -- - - $ 2,600.00 $ 335.00 $ 295.00 $ 425.00 295.00 $ 125.00 $ 10 . ^---' $ 690.00 NA $ 1,370.00 -- - - $ 730.00 NA $ 40.00 $ 975.00 $ NA NA NA $ 2,475.00 $ 2,900.00 $ 120.00 $ 75.00 $ 2,690.00 $ 2,995.00 Bid Award Announcement (04-12-0823) 495 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONMS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: COURT ADMINISTRATION RECOMMENDED: X YES NO I REVISED DIVISION: APPROVED: YES NO REVISED k EQUIPMENT: MINIVANS (2) ADDITIONAL COSTS BUDGET AMOUNT: $44,554 X I NEW I REPLACEMENT I YES X NO JUSTIFICATION: To purchase two (2) Ford FreeStar Minivans at a cost of $22,277 each, at a total cost of $44,554 to transport computers, digital court reporting equipment, and network devices to courthouse facilities for the new employees to support technology needs for the Nineteenth Judicial Circuit. This includes the counties of St. Lucie, Martin, Indian River, and Okeechobee. EQUIPMENT REQ#: EQ06-249 ACCOUNT#: 107-6291-564000-6000 AGENDA REQUEST N"00 ITEM NO. C12B DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X TO: ST. LUCIE COUNTY BOARD OF C NTY COMMISSIONERS SUBMITTED BY: COURT ADMINISTRATION PRESENTED BY: Steve Shaw SUBJECT: Approval to purchase fifteen (15) Cisco 3 50 Catalyst Network Switches. BACKGROUND: See attached Memorandum FUNDS AVAILABLE: Funds will be made available in the Court Technology Fund: 107006-601-564000-6000 PREVIOUS ACTION: None RECOMMENDATION: staff recommends the Board of County Commission approves the purchase of fifteen (15) Cisco 3750 Catalyst Network Switches. The approved equipment request number is: EQ06-250. COMMISSION ACTION: D(] APPROVED [ ] DENIED [ ] OTHER Approved 5-0 County Attorney: CONCURRENCE: ug Anderson County Administrator Coordination/Signatures Management & Budget: Other: Finance: (Check for Copy only, if applicable) M In WILLIAIN L. ROBY CHIEF JUDGE TO: FROM: SUBJECT: DATE: THE CIRCUIT COURT OF THE NINETEENTH JUDICIAL CIRCUIT OF FLORIDA MEMORANDUM 100 EAST OCEAN BOULEVARD STUART. FLORIDA 34994 (772) 463-3281 FAX (772) 463-3283 Board of County Commissioners William L. Roby, Chief Judge Approval to purchase Fifteen (15) Cisco 3750 Network Switches March 14, 2006 Each networked computer, printer, video conferencing system, and other devices that connect to the 19th Judicial Circuit's network are connected by Ethernet cables that plug into network switches. Many of the existing switches in use do not allow 100mb connectivity and are not capable of adequate remote management. The current devices due to a lack of routing ability do not allow the required State Network connectivity to court resources such as FDLE, DOC, OSCA, DHSMV, and Sexual Predator databases. Replacement of the existing devices will allow a standardized network switch to be installed that will meet the current Technology Standards required by the State of Florida Court System for all Judicial users. The total cost for this purchase is $38,951.25. Staff recommends the Board of County Commission approves the purchase of fifteen (15) Cisco 3750 Catalyst Network Switches. INDIAN RIVER. MARTIN, OKEECHOBEE & ST. LUCIE COUNTIES MAR-7-2006 15:17 FROM TO:2381 P.1 M rmatlon�fo,�y ' Phone: (772) 462-1681 Fax: (772) 462-1443 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY 2300 VIRGINIA AVENUE FORT PIERCE, FL. 34982 I Name/Address I COURT ADMINISTRATION IT Quote Date Quote # 3/6/2006 1009 Manager 1pitials QUOTE VALID UNTIL W.O. # REQUESTOR 3/31/2006 73062 Patrick Alley Description city Rate Total CATALYST 3750 24 PORT 10/100 + SFP Standard 15 2,596.75 38,951.25 Multilayer Image VENDOR INFORMATION: Presidio Corporation 5100 J Philadelphia Way Lanham, MD 20706 The goods and/or services as quoted hereon have been requested in the quantity and quality stated. Quotes are valid for 30 days unless otherwise Total $38,952.25 stated. AUTHORIZED SIGNATURE ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: COURT ADMINISTRATION RECOMMENDED: X IYES NO REVISED DIVISION: APPROVED: IYES NO REVISED 311 I N" 1EQUIPMENT: NETWORK SWITCHES 11ADDITIONAL COSTS11 BUDGET AMOUNT: $38,9572 X INEW I IREPLACEMENT YES 1XINO JUSTIFICATION: To purchase Fifteen (15) Cisco 3750 Network Switches. Each network computer, printer, video conferencing system, and other devices that connect to the 1 9th Judicial Circuit's network are connected by Ethernet cables that plug into network switches. These switches are necessary for connection to court resources such as FDLE, DOC, OSCA, DHSMV, and Sexual Predator databases. The total cost for this purchae is $38,951.25. EQUIPMENT REQ#: EQ06-250 1ACCOUNT#: 107006-601-564000-6000 AGENDA REQUEST 14� ITEM NO. C12C DATE: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ CONSENT [ X J TO: ST. LUCIE COUNTY BOARD OF OUNTY COMMISSIONERS SUBMITTED BY: COURT ADMINISTRATIO PRESENTED BY: Steve Shaw SUBJECT: Approval to purchase software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19th Judicial Circuit. BACKGROUND: See attached Memorandum FUNDS AVAILABLE: Funds will be made available in the Court Technology Fund: 107006-601-564000-6000 and 107006-601-568000-6000. PREVIOUS ACTION: None RECOMMENDATION: Staff recommends the Board of County Commission approves the purchase of software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19th Judicial Circuit. The total cost will be $18,100.00. The approved equipment request number is: EQ06-251. COMMISSION ACTION: CONCURRENCE: [ APPROVED [ ] DENIED [l OTHER Approved 5-0 oug Anderson County Administrator Coordination/Signatures County Attorney: Management & Budget: Other: Finance: (Check for Copy only, if applicable) WILLIAM L. ROBY CHIEF JUDGE TO: FROM: SUBJECT: DATE: THE CIRCUIT COURT OF THE NINETEENTH JUDICIAL CIRCUIT OF FLORIDA MEMORANDUM 100 EAST OCEAN BOULEVARD STUART. FLORIDA 34994 (772) 463.3281 FAX (772) 463-3283 Board of County Commissioners William L. Roby, Chief Judge Approval to purchase Digital Court Recordin Hardware and Software from CourtSmart March 14, 2006 The State of Florida has recently equipped two court facilities in Saint Lucie County, the Saint Lucie County Courthouse and Saint Lucie West Annex, with new digital court recording systems. This new technology is a networked, server based solution that stores both the audio and video court records in a digital format that can be accessed by Judicial staff circuit -wide. Each courtroom will be monitored from a central control room by Court Administration staff allowing a more efficient staffing model to be utilized. A new courtroom at the Saint Lucie West Annex and a new hearing room in the Saint Lucie County Courthouse requires the purchase of additional court recording equipment to capture the official court record as required by Florida Statute. Laptop computers have been supplied from the existing Court budget, but software and hardware required to make these machines usable for court recording will come from the Court Technology Fund with Board of County Commission approval. Staff recommends the Board of County Commission approves the purchase of software and hardware for digital court reporting from CourtSmart, the sole -source vendor for Digital Court Reporting products for the 19th Judicial Circuit. The total cost will be $18,100.00. INDIAN RIVER. MARTIN. OKEECHOBEE & ST. LUCIE COUNTIES M C,0.4511 .4 51 Middlesex Street, Suite 128 N. Chelmsford, MA 01863 Invoice # STL012006 Sold To: 19th Judicial Circuit Court of FL 229 Courthouse Addition 218 South 2nd Street Ft. Pierce, FL 34950 Attn: Steve Shaw, 772-528-2158 5° , <{Y7- z3.7 5 14 Date 1/20/2006 I Delivered To: I 19th Judicial Circuit Court of FL 229 Courthouse Addition 218 South 2nd Street Ft. Pierce, FL 34950 Attn: Steve Shaw, 772-528-2158 Customer Purchase Order Order Date Installation Date Quote 01/19/06 1/19/2006 Description Quantity Unit Price Extended Price CourtSmart Application Software 2 6,500.00 13,000.00 Presonus Mixer/Encoder 2 1,090.00 2,180.00 Microphones 8 320.00 2,560.00 Rolling Bag 2 180.00 360.00 ease remit o: Accounts Receivable Department AMOUNT DUE: $ 1 g 1 00 , p 0 CourtSmart Digital Systems, Inc. 9 51 Middlesex St., Suite 128 N. Chelmsford, MA 01863 Voice: 978-251-3300 TAX ID # 04-3358086 Thank you r Andrew J: Treinis, FAX: 978-251-4488 Net 30 0 M AMR 9 March 2006 Honorable William Roby Chief Judge 19th Judicial Circuit 218 South Second Street Ft Pierce, FL 34950 11 i�a8it l% RE: COURTSMART SOLE SOURCE Your Honor; Please be advised that CourtSmart Digital Systems is the developer and only supplier of the digital recording technology referred to as CourtSmart and currently being installed in your circuit. CourtSmart does not market its products through dealers, distributors, agents, or other third parties. We are the only provider for these systems. Should you have any questions regarding this matter please feel free to contact me at your convenience. Sincerely, Andrew Treinis President/CEO CourtSmart Digital Systems 51 Middlesex Street N. Chelmsford, MA 01863 (978) 251-3300 FAX (978) 251-4488 www.courtsmart.com ST. LUCIE COUNTY BOARD OF COUNTY COMMISSION RS EQUIPMENT REQUEST FOR FISCAL YEAR 2005-2006 DEPARTMENT: COURT ADMINISTRATION RECOMMENDED: X YES I NO I REVISED DIVISION: APPROVED: YES I NO I REVISED EQUIPMENT: DIGITAL COURT REPORTING HARDWARE/SOFTWARE ADDITIONAL COSTS11 BUDGET AMOUNT: $18,100 X NEW I REPLACEMENT YES X NO JUSTIFICATION: A new courtroom in the St. Lucie West Annex and a new hearing room in the St. Lucie County Courthouse requires the purchase of additional court recording equipment to capture the official court record as required by Florida Statute. Laptop computers have been supplied from the existing court budget, but software and hardware required to make these machines usable for court recording will come from the Court Technology Fund with BOCC approval. A Presonus Mixer/Encoder, CourtSmart Application Software, Microphones, and rolling bag will be purchased. Account: 107006-601-5680100-6000 Account: 107006-601-564000-6000 EQUIPMENT REQ#: EQ06-251 ACCOUNT#: See above Agenda Request Item Number 13 Date: 3/14/06 Consent ( X ] Regular [ ] Public Hearing [ ] Leg. [ ] Quasi -JD [ ] To: Board of County Commissioners Presented By Submitted By: Growth Management Directory��- dL-„ -- Growth Manag ment Director SUBJECT: Consider Draft Resolution No. 06-007 approving the request of Orange Avenue Storage, LLC for a Major Site Plan to allow the construction of an 88,675 square foot mini warehouse facility for the storage of household goods to be known as Orange Avenue Storage. (File No.: MJSP-05-001) BACKGROUND: Robert Wood has applied for Major Site Plan approval for a new 88,675 square foot household goods mini -warehouse facility on a 6.49 acre parcel in IL (Industrial, Light) Zoning. The subject property is located on the north side of Orange Avenue, approximately one -quarter of a mile west of the intersection of Orange Avenue and Hartman Road. The use of the property is for the storage of household goods and a security residence. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends approval of Draft Resolution No. 06-007, subject to the conditions contained therein. COMMISSION ACTION: ® APPROVED DENIED OTHER Approved 5-0 Coordination/ Signatures County Attorney ta Mgt. & Budget: Originating Dept.: Env. Res. Finance: Public Works CONCU ENCE: ougfis M. Anderson County Administrator Purchasing: Eng. Other 0 n GROWTH MANAGEMENT DEPARTMENT Planning Division MEMORANDUM TO: Board of County Commissioners FROM: Diana Waite, Senior PlannerPAJI DATE: March 8, 2006 SUBJECT: Orange Avenue Storage — Transmittal Checklist for Plans Date Stamped January 7, and January 26, 2005 On February 1, 2006, the application and associated documents submitted for the above subject project were transmitted to the following Departments, Divisions, and Agencies. All comments received on the project have been incorporated into the staff report leading to the final recommendation. Primary Distribution Environmental Resources Department Public Works Department Surveyor Road, Bridge, & Transportation Drainage Engineering County Attorney's Office Property Acquisition. Sheriff s Office St Lucie County Fire District Geographical Based Distribution St Lucie County Utilities City of Ft Pierce - Copy of the plans was transmitted on February 23, 2006. The comments included in the backup were received from the City on March 2, 2006. County Planning staff met with City staff to discuss the comments on March 8, 2006 and resolve issues. The applicant also provided a letter of compliance from the North St. Lucie Water Control District. n En COMMISSION REVIEW: March 14, 2006 GROWTH MANAGEMENT DEPARTMENT Planning Division MEMORANDUM TO: County Commissioners FROM: Growth Management Director DATE: March 8, 2006 SUBJECT: Condition Draft Resolution No. 06-007 approving the request of Orange Avenue Storage, LLC for Major Site Plan approval to allow for the construction of a 88,675 square foot min -warehouse facility in Industrial, Light (IL) Zoning District for a project to be known as Orange Avenue Storage (File No.: MJSP-05-001) LOCATION: North side of Orange Avenue, approximately % mile west of the intersection of Hartman Road and Orange Avenue. EXISTING ZONING: IL (Industrial, Light) LAND USE DESIGNATION: IND (Industrial) PARCEL SIZE: 6.49 Acres PROPOSED USE: An 88,675 square foot min -warehouse facility to be constructed with eleven buildings varying in size from 1,425 square feet to 25,800 square feet. SURROUNDING LAND USE: Vacant land to the north, east and an industrial warehouse to the west. Vacant commercial and Bent Creek PUD (City of Fort Pierce) is located to the south. IND (Industrial) the north and west, RM (Residential Medium) to the east, and COM (Commercial) and RM (Residential Medium - City of Fort Pierce) are located to the south. SURROUNDING ZONING: IL (Industrial, Light) to the north and west, COM (Commercial, General) to the east and to the south, across Orange Avenue. The City of Fort Pierce is also located to the south. FIRE/EMS PROTECTION: Fire Station Number #4 (2850 Aviation Way) is located approximately 4 miles to the northeast. UTILITY SERVICE: Fort Pierce Utilities Authority will be providing water and sewer to the subject property. En 1 2 3 4 5 6 7 a 9 DRAFT RESOLUTION 06-007 FILE NO.: MJSP-05-001 A RESOLUTION GRANTING APPROVAL TO A MAJOR SITE PLAN PROJECT TO BE KNOWN AS ORANGE AVENUE STORAGE WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, based on the testimony and evidence, including but not limited to the staff report, has made the following determinations: 1. Orange Avenue Storage. LLC , presented a petition for a Major Site Plan Project, to be known as Orange Avenue Storage, to provide for the construction of a 88,675 square mini warehouse storage facility, on a parcel of land located on the north side of Orange Avenue, approximately one -quarter mile west of Hartman Road, in the IL (Industrial, Light) Zoning District for the property described in Section B. 2. The Development Review Committee has reviewed the site plan for the proposed project and found it to meet all technical requirements and to be consistent with the future land use maps of the St. Lucie County Comprehensive Plan, subject to the conditions set forth in Part A of this Resolution. 3. The proposed project is consistent with the general purpose, goals, objectives and standards of the St. Lucie County Land Development Code, the St. Lucie County Comprehensive Plan and the Code of Ordinances of St. Lucie County. 4. The proposed project will not have an undue adverse effect on adjacent property, the character of the neighborhood, traffic conditions, parking, utility facilities, or other matters affecting the public health, safety and general welfare. 5. All reasonable steps have been taken to minimize any adverse effect of the proposed project on the immediate vicinity through building design, site design, landscaping and screening. 6. The proposed project will be constructed, arranged and operated so as not to interfere with the development and use of neighboring property, in accordance with applicable district regulations. 7. The proposed project will be served water and sewer services by the Fort Pierce Utility Authority (FPUA). File No.: MJSP-05-001 Resolution 05-387 March 14, 2006 Page 1 M 1 2 3 4 5 6 a 9 8. The applicant has applied for and received a revised certificate of capacity, a copy of which is attached to this order as Exhibit A, as required under Chapter V, St. Lucie County Land Development Code. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: A. Pursuant to Section 11.02.05 of the St. Lucie County Land Development Code, the Major Site Plan to be known as Orange Avenue Storage, is hereby approved as depicted on the site plan drawings for the project prepared by Houston Cuozzo Group, Inc., dated 1/7/05, last revised on 1/04/06, and date stamped received by the St. Lucie County Growth Management Director on 2/22/06, for the property described in Section B, subject to the following conditions. 1. The applicant shall submit a revised site plan at a scale of 1 inch equals 50 feet within 60 days indicating the following: i. General Note No. 2 shall be modified to indicate that all buildings are being used for household goods storage only. ii. One-way access aisles serving the following buildings: Building C, D, E, F, G H, I, J, K and the rear of Building A. iii. Elevations and drawings demonstrating that the project signage and Building A and B comply with the St. Lucie County Architectural Standards as set forth in Section 7.10.23 of the Land Development. Said site plan shall be utilized as the final approved site plan stamped and signed by the Chairman of the Board of County Commissioners. 2. Prior to issuance of building permits for this project, the applicant, developer or assigns shall provide a copy of a lease agreement to be utilized in the renting of the household storage areas stating that the uses therein are limited to the storage of household goods. The conducting of business or storage for distribution centers shall not occur within the project without a modification to the approved site plan being submitted and approved by St. Lucie County. 3. Prior to issuance of a Certificate of Occupancy (CO) for the first building, the applicant shall be required to construct an opaque fence not to exceed eight feet in height that meets the landscaped buffer requirements of Section 7.09.04 (E) of the County's Land Development Code. 4. Any removal or disturbance of site plan features within any of the State of Florida easements on the property, including parking and landscaping, shall be repaired or replaced within 60 days of the completion of the States work in File No.: MJSP-05-001 March 14, 2006 Resolution 05-387 Page 2 M n 1 the affected easement. Any permanent loss of parking spaces or 2 landscaping within the easement shall be relocated to an alternate location 3 with the project site, and the site plan shall be modified as required by the St. 4 Lucie County Land Development Code. 5 6 5. Prior to the issuance of the first building permit the developer, or his assigns, 7 shall provide an executed copy of a final utility service agreement with Ft. 8 Pierce Utility Authority, indicating all developer obligations, including 9 schedules associated with servicing this site. 10 11 6. A Knox Key access is required to be installed for emergency services. 12 13 B. The property on which this Major Site Plan approval is being granted is described as follows: 14 15 PARCEL ONE: 16 THE WEST 158 1/4 FEET OF THE EAST 1107 3/4 FEET OF THE SOUTHWEST 1/4 OF 17 THE NORTHEAST 1/4 OF SECTION 7, TOWNSHIP 35 SOUTH, RANGE 40 EAST, 18 LOCATED IN ST. LUCIE COUNTY, FLORIDA. LESS ALL RIGHTS -OF -WAY FOR STATE 19 ROAD 68 (ORANGE AVENUE). 20 21 PARCEL TWO: 22 BEGINNING AT A POINT 791 1/4 FEET WEST OF THE SOUTHEAST CORNER OF THE 23 SOUTHWEST 1/4 OF THE NORTHEAST 1/4 OF SECTION 7, TOWNSHIP 35 SOUTH, 24 RANGE 40 EAST, AND RUN WEST 158 1/4 FEET, THENCE NORTH TO THE NORTH 25 LINE OF SAID SOUTHWEST 1/4 OF THE NORTHEAST 1/4, THENCE EAST 158 1/4 26 FEET, THENCE SOUTH TO THE POINT OF BEGINNING. LESS ALL RIGHTS -OF -WAY 27 FOR STATE ROAD 68 (ORANGE AVENUE). 28 29 ALSO LESS THE FOLLOWING DESCRIBED PARCEL: 30 31 PARCEL NO.225 32 A PORTION OF THE NORTHEAST 1/4 OF SECTION 7, TOWNSHIP 35 SOUTH, RANGE 33 40 EAST, ST. LUCIE COUNTY, FLORIDA, BEING MORE PARTICULARLY DESCRIBED 34 AS FOLLOWS: 35 36 COMMENCE AT A FOUND BOAT SPIKE MARKING THE SOUTHEAST CORNER OF 37 SAID SECTION 7; THENCE NORTH 00°14'12" WEST ALONG THE EAST LINE OF SAID 38 SECTION 7, A DISTANCE OF 808.205 METERS (2,651.59 FEET) TO A POINT ON A 39 FOUND BOAT SPIKE MARKING THE EAST 1/4 CORNER OF SAID SECTION 7, SAID 40 POINT BEING ON THE BASELINE OF SURVEY FOR STATE ROAD 68 (ORANGE 41 AVENUE) AS SHOWN ON THE FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT 42 OF WAY MAP FOR ITEM/SEGMENT NO.2301081, SECTION NO.94070-2505; THENCE 43 CONTINUE NORTH 00024'26" WEST, A DISTANCE OF 12.192 METERS (40.00 FEET) TO 44 A POINT ON THE NORTHERLY EXISTING RIGHT OF WAY LINE FOR SAID STATE 45 ROAD 68 (ORANGE AVENUE); THENCE SOUTH 89042'09" WEST ALONG SAID 46 NORTHERLY EXISTING RIGHT OF WAY LINE, A DISTANCE OF 650.538 METERS File No.: MJSP-05-001 March 14, 2006 Resolution 05387 Page 3 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 (2,134.31 FEET); THENCE NORTH 00°02'50" WEST, A DISTANCE OF 152.406 METERS (500.02 FEET) TO THE POINT OF BEGINNING THENCE SOUTH 89-42-09" WEST, A DISTANCE OF 48.235 METERS (158.25 FEET); THENCE NORTH 00°02'50" WEST, A DISTANCE OF 239.487 METERS (785.72 FEET); THENCE NORTH 89°43'43" EAST, A DISTANCE OF 48.235 METERS (158.25 FEET); THENCE SOUTH 00°02'50" EAST, A DISTANCE OF 239.465 METERS (785.64 FEET) TO THE POINT OF BEGINNING. CONTAINING 1.1551 HECTARES (2.854 ACRES), MORE OR LESS. TOTAL CONTAINING: 6.49 ACRES, MORE OR LESS SUBJECT TO EASEMENTS, RESTRICTIONS, RESERVATIONS, AND RIGHTS OF WAY OF RECORD. (Tax ID#s: 2407-131-0002-0002 and 2407-131-0001-0005) (Location: North side of Orange Avenue, approximately'/4 mile west of the intersection of Hartman Road and Orange Avenue) C. This Major Site Plan shall expire on March 14, 2008, unless a building permit is issued or an extension is granted in accordance with Section 11.02.06(B) (3), St. Lucie County Development Code. D. The Major Site Plan granted under this Resolution is specifically conditioned to the requirement that the petitioner, Orange Avenue Storage, LLC, including any successors in interest, shall obtain all necessary development permits and construction authorizations from the appropriate State and Federal regulatory authorities, including but not limited to: the United States Army Corps of Engineers, the Florida Department of Environmental Protection, and the South Florida Water Management District, prior to the issuance of any local building permits of authorizations to commence development activities on the property described in Part B. E. A Certificate of Capacity, a copy of which is attached to this resolution, was granted by the Growth Management Director on March 7, 2006, which certificate shall remain valid for the period of Site Plan approval. Should the Site Plan approval granted by this resolution expire or an extension be sought pursuant to Section 11.07.05(F) of the St. Lucie County Land Development Code, a new certificate of capacity shall be required. F. A copy of this resolution shall be attached to the site plan drawings described in Section A, which plan shall be placed on file with the St. Lucie County Growth Management Director. After motion and second, the vote on this resolution was as follows: File No.: MJSP-05-001 March 14, 2006 Chairman Doug Coward XXX Vice -Chairman Chris Craft XXX Resolution 05-387 Page 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 H 29 30 31 32 33 34 35 36 37 38 39 Commissioner Paula Lewis XXX Commissioner Frannie Hutchinson XXX Commissioner Joe Smith XXX PASSED AND DULY ADOPTED this 14th Day of March 2006. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA ATTEST: DEPUTY CLERK File No.: MJSP-05-001 March 14, 2006 AN Chairman APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY Resolution 05-387 Page 5 m In Exhibit A Certificate of Capacity File No.: MJSP-OM01 Resolution 05-387 March 14, 2006 Page 6 Zn F2 Date 3/l/2006 St Lucie County Certificate of Capacity Certificate No. 2359 This document certifies that concurrency will be met and that adequate public facility capacity exists to maintain the standards for levels of service as adopted in the St Lucie County Comprehensive Plan for: 1. Type of development Major Site Plan - Household Good Storage Number of units 0 Number of square feet 88675 2. Property legal description & Tax ID no. 240713100020002 and 240713100010005 N side of Orange Ave, 1/4 mile W of Hartman Orange Avenue Storage 3. Approval: Building Resolution No. 06-007 Letter 4. Subject to the following conditions for concurrency: Any change in use will require re-evaluation of the impacts on Public Facilities. Owner's name Orange Avenue Storage, LLC Address 116 Gulfstream Road Palm Beach FL 33480-4708 6. Certificate Expiration Date 3/14/2006 This Certificate of Capacity is transferable only to subsequent owners of the same parcel, and is subject to the same terms, conditions and expiration date listed herein. The expiration date can be extended only under the same terms and conditions as the underlying development orderissued with this certificate, or for subsequent development order(s) issued for the same property, use and size as described herein. Signed Growth Management Director St Lucie County, Florida Date: 3/7/2006 Tuesday, March 07, 2006 Page 1 of 2 M: 11. �rq �Iv.. t�filYj �. All f t V �� r° ii c .UAA Q. e�' u g, pax, �;_ti•:�� All ? All t NIRIT", Ig 9� � � i 1P�• 6 A► �� �rt��ll� IJ "r. ..� 11 { U 71 k i ii3i p��y�� � t:i.. � � � t�'�V5 •'���pp� a �` 1jv low it 1, Lid �����.Yf` �*r`"`�� _., +lime, ■t 3 1 . .: CITY OF FORT PIERCE 4& 2005 Florida League of Cities "City of Excellence" Award Winner 040110 AwNtDEPARTMENT OF PLANNING ZONING ADMINISTRATION DEVELOPMENT REVIEW COMPREHENSIVE PLANNING "IMPROVING THE WAY WE DO BUSINESS" URBAN DESIGN HISTORIC PRESERVATION CULTURAL RESOURCES TO: GIL BACKENSTOSS, ASSISTANT DIRECTOR OF GROWTH MANAGEMENT FROM: KARA WOOD, URBAN DESIGNER Cc: PETER BUCHWALD, ZONING ADMINISTRATOR RE: ORANGE AVENUE STORAGE MAJOR SITE PLAN DATE: MARCH 2, 2006 Comments and Concerns • Parking: There is apparently a big discrepancy between the St. Lucie County and City of Fort Pierce parking requirements for storage facilities. In the City's code, this use falls under the category of "manufacturing, wholesale trade and warehouse establishments." This requirement is one parking space for each 600 square feet of gross floor area." (Sec. 22-60) The City's concern is that there is insufficient parking at one space for each 5,000 square feet as provided, and that parking spaces should be dispersed throughout the site for vehicular access to storage units. • Use: The site plan indicates a 1200 square foot apartment, presumably to be located over the office space. Although the use is minimal in this project, residential uses are not permitted in industrial zones. • Safety: On the west side of the property, contiguous buildings enclose the site for 935 feet. This prevents access from the interior to the exterior of the site, presenting safety concerns. The same is true for the east side of the property where the buildings that wrap the retention pond block access for a continuous 590 feet. • Surveys and Trees: Property survey, tree survey and tree mitigation data was not provided. • Street and Access: Driveway widths, corner clearance, clear vision areas and sidewalks are not shown. • Surfaces: Percentage of pervious versus impervious surface coverage not shown. • Lighting: A lighting plan showing footcandles for the street, walkways and off-street parking is not provided. 100 N. U.S.1 0 P.O. Box 1480 0 FORT PIERCE, FL 34954-1480 0 772-460-2200 0 FAX 772-466-5t3Ut$ n March 3, 2006 Via Email (Hard copy to follow) Ms. Diana Waite Senior Planner St. 'Lucie County Growth Management 2300 Virginia Avenue Fort Pierce, FL 34982 RE: Orange Avenue Self Storage Response to City of Fort Pierce comments n Our Ref # 4122 Your Resin MJSP-05-001 Dear Diana: Please find below, in bold, the response to the City of Fort Pierce's comment letter dated March 2, 2006 for the above referenced project. Kara Wood Urban Designer — Ci of Fort Pierce. Department of Planning: • Parking: There is apparently a big discrepancy between the St. Lucie County and City of Fort Pierce parking requirements for storage facilities. In the City's code, this use falls under the category of "manufacturing, wholesale trade and warehouse establishmcnts." This requirement is one parking space for each 600 square feet of gross floor area." (Sec. 22-60) The City's concern is that there is insufficient parking at one space for each 5,000 square feet as provided, and that parking spaces should be dispersed throughout the site ;= for vehicular access to storage units. St. Lucie County Land Development Code Table 7.20 states that "Household Good .0 Storage -- Mini -warehousing" is required to provide 1.0 space per 5,000 square feet v " of floor area. Our site plan has complied with the County's requirement and provided the 18 parking stalls required as well as 2 handicapped spaces. While we understand there is a difference between the City of Fort Pierce's regulations, we J have complied with the requirements of St. Lucie County. « Use: The site plan indicates a 1200 square foot apartment, presumably to be located over •` the office space. Although the use is minimal in this project, residential uses arc not i permitted in industrial zones. St. Lucie County Land Development Code Section 3.01.02 T allows one dwelling as ; an accessory use to the Household Good Storage — Mini -warehousing per prop" for on -site security purposes. This 1200 square foot apartment is for the on -site t� security office as allowed in the code. N N O • Safety: On the west side of the property, contiguous buildings enclose the site for 935 feet. c F rt O WWW.hcgdYaiyo.coIn = I - *' This prevents access from the interior to the exterior of the site, presenting safety concerns. The same is true for the east side of the property where the buildings that wrap the retention pond block access for a continuous 590 feet. As part of the St. Lucie County DRC review process the St. Lucie County Sheriff's Department (Captain Michael Monohan and Deputy Gonsalves 871-5303) were provided copies of the plans for their review and comment. We have received an approval sign -off from that department and have met their requirements regarding safety. • Surveys and Trees: property survey, tree survey and tree mitigation data was not provided. Twenty (t0) copies of $oandarylTopographic surveys, as well as Landscape Plans were provided to St. Lucie County in our original sabmittal, ss well as all subsequent submittals. We are not sure why the City of Fort Pierce s staff was not provided this information. We requested and were provided an Environmental Impact Report waiver because the site was previously cleared and there are no existing trees to survey or mitigate for. • Street and Access: Driveway widths, corner clearance, clear vision area and sidewalks are not shown. Driveway widths are dimensioned on the site plan. Sidewalks are shown on the surveys we provided because they already exist along Orange Avenue. We have provided setbacks for building side @ corner as required by the St. Lucie County Land Development Code. • Surfaces: Percentage of pervious versus impervious surface coverage not shown.. On Sheet 1 of the Site Plan we have shown the maximum building coverage allowed L_ by the St. Lucie County Land Development Code, as well as the maximum building coverage proposed by this project. Lighting: A lighting plan showing foot-candles for the street, walkways and off-street parking is not provided. Sheet 6 of 6 of our Site Plan (Lighting Details) was provided with all of our submittals to St. Lucie County and has all of the detailed information regarding the proposed lighting for the site. There are also lighting fixtures located on Sheet 1 of 6, as well as a fixture legend that references the details shown on Sheet 6. Please contact me at (772) 221-2128 if you have any questions. Sj,n5prely, Hays P. Henderson, ASLA Hhldvg CC: Robcn K. Wood Sid Malibu File TOTAL P.03 St. Lucie County Mosquito Control District St. Lucie County Mosquito Control District www.co.st-lucie.fl.us Joseph E. Smith, Chairman District No. 1 Paula A. Lewis, Vice Chairman District No. 3 Doug Coward District No. 2 Frannie Hutchinson District No. 4 Chris Craft District No. 5 AGENDA March 14, 2006 MINUTES Approve the minutes from the meeting held on February 28, 2006. 2. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 22 and 23. 2. COUNTY ATTORNEY Impoundment Restoration - Tenth Amendment to May 25, 2004 Agreement with Native Technologies, Inc. (C04-05-395) — Consider staff recommendation to approved the proposed Tenth Amendment to the May 25, 2004 Agreement with Native Technologies, Inc. (C04-05-395), and authorize the Chairman to sign the Tenth Amendment. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. M MOSQUITO CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: February 28, 2006 Convened: 12:25 p.m. Tape: 2 Adjourned: 12:26 p.m. Commissioners Present: Chairman, Joseph Smith, Chris Craft, Doug Coward, Paula A. Lewis, Frannie Hutchinson Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Millie Delgado-17cliciano, Deputy Clerk MINUTES It was moved by Com. Craft, seconded by Com. Lewis, to approve the minutes of the meeting held February 14, 2006, and; upon roll call, motion carried unanimously. 2. GENERAL PUBLIC COMMENTS None 3. CONSENT AGENDA It was moved by Coin. Coward, seconded by Com. Craft, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. 1. WARRANT LIST The Board approved Warrant List No. 20 and 21. 2. PURCHASING The Board approved the First Amendments to Work Authorization Number 19 for Contract CO3-05-395 with Hazen & Sawyer which extend the tine in schedule and modifies the project schedule to state "Not to Exceed Fee of $15,820.00 and authorized the Chairman to sign the amendment as prepared by the County Attorney. There being no further business to be brought before the Board, the meeting was adjourned. t'liairn►an Clerk oCCircuit Court 03/03/06 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #22- 25-FEB-2006 TO 03-MAR-2006 FUND SUMMARY- MOSQUITO FUND TITLE EXPENSES 145 Mosquito Fund 40,437.69 GRAND TOTAL: 40,437.69 PAGE 1 PAYROLL 0.00 0.00 03/10/06 ST. LUCIE COUNTY - BOARD PAGE 1 FZABWARR WARRANT LIST #23- 04-MAR-2006 TO 10-MAR-2006 FUND SUMMARY- MOSQUITO FUND TITLE EXPENSES PAYROLL 145 Mosquito Fund 4,225.20 32,242.37 GRAND TOTAL: 4,225.20 32,242.37 0 ,%we AGENDA REQUEST TO: MOSQUITO CONTROL DISTRICT SUBMITTED BY(DEPT): County Attorney ITEM NO. 010 Date: March 14 2006 Regular [ ] Public Hearing [ ] Consent [X ] PRESENTED BY: Heather Young Assistant County Attorney SUBJECT: Impoundment Restoration - Tenth Amendment to May 25, 2004 Agreement with Native Technologies, Inc. (CO4-05-395) BACKGROUND: See C.A. No. 06-432 FUNDS AVAIL.(State type & No. of transaction or N/A): Impoundment 3 Mitigation Area - Account Nos. 145202-6230-534000 (Other Contractual Services)-6956, 145824-6230-534000-6956, and 145-6230-534000-600 Vitolo Park Urban Forestry Project - Account Nos. 145-6230-534000 (Other Contractual Services)-600 Blind Creek Clearing - Account Nos. 145829-6230-534000 (Other Contractual Services)- 6953 Blind Creek Plantine - Account Nos. 145824-6230-534000 (Other Contractual Services) -6953 and 145- 6230-534000 (Other Contractual Services)-6953 Blind Creek Exotic Maintenance - Account No. 145-6230-534000 (Other Contractual Services)-600 King's Island Mangrove Trimming - Account No. 145-6230-534000 (Other Contractual Services) - 600 RECOMMENDATION: Staff recommend that the Mosquito Control District approve the proposed Tenth Amendment to the May 25, 2004 Agreement with Native Technologies, Inc. (C04-05-395), and authorize the Chairman to sign the Tenth Amendment. COMMISSION ACTION: [X APPROVED [ ] DENIED [ ] OTHER: Approved 4-0 Comm. Hutchinson Out CONCURRENC Dougl . Anderson County Administrator m Coordination/Signatures County Attorney: Mgt. & Budget: Originating Dept.: Other Finance (Check for Copy only, if applicable): Purchasing: Other : n INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 06-432 DATE: March 10, 2006 SUBJECT: Impoundment Restoration - Tenth Amendment to May 25, 2004 Agreement with Native Technologies, Inc. (C04-05-395) BACKGROUND: On May 25, 2004, the Mosquito Control District entered into an agreement with Native Technologies to perform restoration work in the mosquito control impoundments. The prices under the Agreement are based upon a piggyback of a 2003 agreement with the Broward County School Board. The agreement as since been amended several times to provide for Native Technologies to repair damage to the impoundments caused by Hurricanes Frances and Jeanne as well as work related to the Indrio Blueway Project. The Mosquito Control Director has identified additional impoundment improvements as well as work in Vitolo Family Park, Blind Creek and King's Island to be performed by the contractor. Attached to this memorandum is a copy of a proposed Tenth Amendment to the May 25, 2004 Agreement which provides for this additional work. The cost of the additional work will not exceed a total of one hundred sixty thousand eight hundred sixty-four and 00/100 dollars ($160,864.00). This will increase the total compensation under the Agreement to an amount not to exceed seven million three hundred fifty-six thousand three hundred one and 76/100 dollars ($7,356,301.76). Sufficient funds are available in the project budget to cover these additional costs. RECOMMENDATION/CONCLUSION: Staff recommends that the Mosquito Control District approve the proposed Tenth Amendment to the May 25, 2004 Agreement with Native Technologies, Inc., and authorize the Chairman to sign the Tenth Amendment. Respectfully submitted, qt,� 8t�>S_ Heather Young Assistant County Attorney Attachment HY/ E5 Copies to: County Administrator Mosquito Control Director Management and Budget Director Finance Director Deputy Clerk n E5 TENTH AMENDMENT TO MAY 25, 2004 AGREEMENT BETWEEN ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT AND NATIVE TECHNOLOGIES, INC. THIS TENTH AMENDMENT is dated this day of , 2006, by and between ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT, a dependent taxing district of the State of Florida (the "District"), and NATIVE TECHNOLOGIES, INC., a Florida corporation (the "Contractor"). WHEREAS, on May 25, 2004, the parties entered into an Agreement wherein the Contractor agreed to perform mosquito control impoundment restoration (the "Agreement"); and, WHEREAS, operation of the mosquito control impoundments is essential to the health, safety and welfare of the residents of St. Lucie County; and, WHEREAS, on September 28, 2004, the parties entered into a First Amendment to the Agreement which provided for the Contractor to perform emergency vegetation removal and dike and culvert breach repair in the mosquito control impoundments in conjunction with the aforementioned impoundment restoration following Hurricane Frances; and, WHEREAS, on November 2, 2004, the parties entered into a Second Amendment to the Agreement which provided for the Contractor to perform emergency vegetation removal and dike and culvert breach repair in the mosquito control impoundments in conjunction with the aforementioned impoundment restoration following Hurricane Jeanne; and, WHEREAS, on November 15, 2004, the parties entered into a Third Amendment to the Agreement which provided for the Contractor to perform additional impoundment restoration work as a result of Hurricane Jeanne as well as additional impoundment restoration work required in conjunction with the Indrio Blueways Project; and, WHEREAS, on December 14, 2004, the parties entered into an Amended and Restated Fourth Amendment to the Agreement which provided for the Contractor to perform additional work to restore the impoundments to their original, pre -hurricane profiles, repair existing erosion control devices, and restore erosion control access protection; and, WHEREAS, on February 8, 2005, the parties entered into a Fifth Amendment to the Agreement which provided for the Contractor to perform work to remove additional vegetation in Impoundment 17A, a/k/a Wildcat Cove, and replace it with native vegetation; and,. WHEREAS, on March 22, 2005, the parties entered into a Sixth Amendment to the Agreement which provided for the Contractor to perform additional vegetation treatment, planting and vegetation mowing in the Indrio Blueway Buffer; and, �Me 140 WHEREAS, on September 13, 2005, the parties entered into a Seventh Amendment to provide additional time for the Contractor to complete the work listed in the Sixth Amendment to the Agreement due to inclement weather; and, WHEREAS, on November 15, 2002, the parties entered into an Eighth Amendment to provide for the Contractor to perform mangrove planting and monitoring and exotic and nuisance maintenance at several District sites and to conduct emergency vegetation removal in the impoundments and repair and restoration planting in Blind Creek Park as a result of damage suffered from Hurricane Wilma; and, WHEREAS, on December 6, 2005, the parties entered into a Ninth Amendment to provide due to the damage cause to District facilities by Hurricane Wilma, it is necessary to further amend the Agreement to provide for the Contractor to conduct emergency permanent dike repairs impoundments as a result of Hurricane Wilma and a related extension of the Hurricane Jeanne repairs; and, WHEREAS, the parties desire to further amend the Agreement to provide for the Contractor to perform additional restoration, planting and maintenance work in Impoundment 3, Vitolo Family Park, Blind Creek and King's Island; and, WHEREAS, operation of the impoundments is essential to the health, safety and welfare of the residents of St. Lucie County. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the Agreement as follows: Paragraph 4 of the Agreement shall be amended to read as follows: 4. CONTRACT DOCUMENTS The Contract Documents which comprise the Contract between the District and the Contractor are attached hereto and made part hereof and consist of the following: A. This Contract, consisting of 15 pages. B. Broward Contract, consisting of 12 pages. C. Contractor's Broward Contract Schedule of Unit Prices, consisting of 2 pages. D. Contractor's letter to James R. David dated April 9, 2004, consisting of 1 page. 2 R `+ O E. Contractor's Memorandum to St. Lucie County Mosquito Control District dated May 4, 2004, consisting of 2 pages. F. Contractor's Change Order No. 1 dated August 19, 2004 consisting of 2 pages. G. Contractor's letter to James R. David, dated September 22, 2004, consisting of 2 pages. H. Contractor's letter to James R. David, dated October 13, 2004, consisting of 2 pages. I. Contractor's letter to James R. David, dated October 28, 2004, consisting of 2 pages. J. Contractor's letter to James R. David, dated September 30, 2004, consisting of 2 pages. K. Contractor's letter to James R. David, dated November 15, 2004, consisting of 21 pages. L. Contractor's letter to James R. David, dated November 20, 2004, consisting of 9 pages. M. Contractor's letter to James R. David, dated November 20, 2004, consisting of 7 pages. N. Contractor's letter to James R. David, dated November 20, 2004, consisting of 7 pages. O. Contractor's letter to James R. David, dated November 29, 2004, consisting of 7 pages. P. Contractor's letter to James R. David, dated December 3, 2004, consisting of 5 pages. Q. Contractor's letter to James R. David, dated December 6, 2004, consisting of 6 pages. R. Contractor's letter to James R. David, dated December 7, 2004, consisting of 6 pages. 3 M S. Contractor's letter to James R. David, dated January 19, 2005, consisting of 17 pages. T. Contractor's letter to James R. David, dated January 19, 2005, consisting of 17 pages. U. Contractor's letter to James R. David, dated February 28, 2005, consisting of 2 pages. V. Contractor's letters to James R. David, dated October 6, 2005, consisting of 8 pages. W. Contractor's letter to James R. David, dated November 3, 2005, consisting of 3 pages. X. Contractor's letters to James R. David, dated November 7, 2005, consisting of 3 pages. Y. Contractor's letters to James R. David, dated December 1, 2005, consisting of 5 pages. Z. Contractor's letter to James R. David, dated November 7, 2005, consisting of 3 pages. AA. Contractor's letter to James R. David, dated January 30, 2006, consisting of 2 pages. BB. Contractor's letter to James R. David, dated January 20, 2006, consisting of 2 pages. CC. Contractor's proposal dated January 20, 2006, consisting of 2 pages. DD. Contractor's letter to James R. David, dated November 7, 2005, consisting of 3 pages. EE. Contractor's proposal, dated January 26, 2006, consisting of 2 pages. FF. Insurance Certificate(s) to be provided by the Contractor with an executed original of this Contract. GG. Any modifications, including change orders, duly delivered rd Except for duly authorized and executed Modifications including but not limited to change orders and contract amendments, any conflict between the terms and conditions of this Contract and the terms and conditions of any of the other contract documents shall be interpreted in favor of this Contract. 2. Paragraph 6 of the Agreement shall be amended to read as follows: 6. TERM OF CONTRACT The Contractor shall begin the work on the mosquito control impoundment restoration within five (5) calendar days after the signing, execution and delivery of written notice to proceed and shall complete all of the work hereunder within one hundred twenty (120) days of the date of the notice to proceed. The parties acknowledge and agree that the Contractor has already commenced work on the emergency vegetation removal and dike and culvert repair work set forth in the Contractor's letter dated September 22, 2004. A. The Contractor shall complete all work described in the August 19, 2004 Change Order and the September 22, 2004, September 30, 2004, October 13, 2004, October 28, 2004, November 15, 2004, January 19, 2005 and February 28, 2005 letters on or before December 31, 2005. B. The Contractor shall complete all work described in the November 20, 2005, December 6, 2005 and December 7, 2005 letters on or before April 1, 2006. C. The Contractor shall complete all the work described in the October 6, 2005, November 3, 2005, November 7, 2005, and December 1, 2005 letters on or before September 30, 2006. D. The Contractor shall complete all the work described in the November 7, 2005 letter regarding Blind Creek clearing on or before September 1, 2006. E. The Contractor shall complete all the work described in the January 20, 2006 letter regarding Impoundment 3 and the November 7, 2005 letter regarding Blind Creek Planting on or before November 1, 2006. Commencement of the Work by the Contractor shall be deemed a waiver of this notice. The Work shall be conducted in such a manner and with sufficient labor, materials, tools, and equipment necessary to complete the Work within the time limit 5 set forth in the Contract. In the event the schedule as set forth in the Contract documents is changed, the Contractor shall notify the District, in writing, of the change in schedule. Such schedule change shall not, however, extend the time for completion unless approved by the District in writing. The Contractor shall perform such additional services hereunder as agreed upon by the Project Managers in accordance with the rates set forth in the Contractor's bid. In the sole opinion of the District, should the organization of the Contractor, or its management, or the manner of carrying on the Work be manifestly incompetent, or inadequate to do the Work specified within the stated time, then the District shall have the right to take charge of the Work and finish it and provide the labor, materials and equipment necessary to complete the Work as planned within the required time and to charge the cost of all such Work against the Contractor and his, or its Surety shall be held responsible therefore. The Contractor fully understands and agrees that the District shall not pay for any obligation incurred or expenditure made by the Contractor prior to the effective date of the notice to proceed described above, unless the District authorizes such payment in writing. As the Contractor's only remedy for delay, the District may grant an extension of the contract time, when a controlling item of Work is delayed by any factors contemplated or not contemplated at the time of the bid. Such extension of time may be allowed for delays occurring during the contract time period or authorized extension of the contract time. All claims for extension of time shall be made in writing to the District. Claims for delay due to inclement weather shall be made by the 10th day of the month following the month of the delay. All other claims shall be made no more than twenty (20) days after the commencement of the delay. Claims made beyond these time limits shall be null and void. Requests for extension of time shall be fully documented and shall include copies of daily logs, letters, shipping orders, delivery tickets, and other supporting information as appropriate. In case of a continuing cause of delay only one (1) claim is necessary. Normal working weeks are based on a five (5) day week. All authorized extensions of time shall be done by Change Order. 3. Paragraph 7 of the Agreement shall be amended to read as follows: 7. CONTRACT PAYMENT The District shall pay the Contractor for the performance of this Contract upon the rendering of said services in accordance with the Contract Documents, subject to adjustment by change order, the total estimated amount of seven million three hundred fifty-six thousand three hundred one and 76/100 dollars ($7,356,301.76) in current funds as follows: M EM A. Impoundment Restoration - Not to exceed eighty-seven thousand nine hundred fifty-nine and 00/100 dollars ($87,959.00). B. Emergency Vegetation Removal - Not to exceed three hundred twenty-three thousand one hundred sixteen and 81/100 ($323,116.81). C. Dike and Culvert Breach Repair - Not to exceed fifty-seven thousand two hundred fifty-one and 69/100 dollars ($57,251.69). D. Change Order No. 1 - Not to exceed seventeen thousand fifty-three and 00/100 dollars ($17,053.00). E. Work described in September 30, 2004 Letter - Not to exceed eighty-seven thousand nine hundred eighty-two and 40/100 dollars ($87,982.40). F. Work described in November 15, 2004 Letter - Not to exceed one million one hundred forty-nine thousand seventy and 25/100 dollars ($1,149,007.25). G. Work described in November 20, 2004 Letter for Phase Two Permanent Repairs in Impoundments Nos. 1, 2, 3, 4, 5, 6, 9, 10A, 16A, 17A, 18A, 19A, and 24 - Not to exceed two million seven hundred twenty-two thousand one hundred forty-seven and 99/100 dollars ($2,722,147.99). H. Work described in November 20, 2004 Letter for Phase Two Permanent Repairs in Impoundments Nos. 7, 8B and 8C - Not to exceed two hundred ninety-one thousand five hundred twelve and 48/100 dollars ($291, 512.48). I. Work described in November 20, 2004 Letter for Phase Two Permanent Repairs in Impoundment No. 14B - Not to seventeen thousand three hundred ninety-two and 70/100 dollars ($17,392.70). J. Work described in November 29, 2004 Letter for Phase Two Permanent Repairs in Impoundment Nos. 14A - Not to exceed eighty-six thousand nine hundred seventy-three and 89/100 dollars ($86,973.89). K. Work described in December 3, 2004 Letter for Erosion Control -Access Protection in Impoundment No. 14A - Not to exceed one hundred nine thousand four hundred forty-five and 53/100 dollars ($109,445.53). L. Work described in December 6, 2004 Letter for Erosion Control -Access Protection in Impoundment Nos. 1, 2, 3, 4, 5, 6, 9, 10A, 16A, 17A, 18A, 19A, and 24 - Not to exceed six hundred sixty-seven thousand seven hundred thirty-one and 04/100 dollars ($667,731.04). 7 M M M. Work described in December 7, 2004 Letter for Phase Two Permanent Repairs in Impoundment No. 23 - Not to exceed one hundred sixty-nine thousand four hundred fifty-two and 58/100 dollars ($169,452.58). N. Work described in January 19, 2005 Letter for Vegetation Removal at Impoundment No. 17A - Not to exceed nineteen thousand eight hundred seventy-seven and 00/100 dollars ($19,877.00). O. Work described in January 19, 2005 Letter for Planting at Impoundment No. 17A - Not to exceed eighteen thousand nine hundred forty-six and 00/100 dollars ($18,946.00). P. Work described in February 28, 2005 Letter for Vegetation Treatment, Planting and Vegetation Mowing in the Indrio Blueway Buffer - Not to exceed fifty-two thousand three hundred forty-five and 00/100 dollars ($52,345.00). Q. Work described in October 6, 2005 Letter for Pepper Park Mangrove Planting - Not to exceed one thousand seven hundred three and 00/100 dollars ($1,703.00). R. Work described in October 6, 2005 Letter for Pepper Park Mangrove Monitoring -Not to exceed six thousand four hundred thirty-eight and 00/ 100 dollars ($6,438.00). S. Work described in October 6, 2005 Letter for Wildcat Cove Exotic and Nuisance Maintenance - Not to exceed four thousand seven hundred seventy- six and 00/100 dollars ($4,776.00). T. Work described in October 6, 2005 Letter for Indrio Blueway Exotic and Nuisance Maintenance - Not to exceed nine thousand nine hundred eight and 00/100 dollars ($9,908.00). T. Work described in November 3, 2005 Letter for Hurricane Wilma Emergency Vegetation Removal - Not to exceed one hundred forty-nine thousand seven hundred twenty-five and 22/100 dollars ($149,725.22). U. Work described in November 7, 2005 Letter for Restoration of Blind Creek Park - Not to exceed twenty-three thousand one hundred seventy and 00/100 dollars ($23,170.00). V. Work described in November 7, 2005 Letter for Blind Creek Park Clearing - Not to exceed one hundred three thousand eight hundred twenty-eight and OR E5 00/100 dollars ($103,828.000). W. Work described in November 7, 2005 Letter for Blind Creek Park Planting - Not to exceed twenty-three thousand one hundred seventy and 00/100 dollars ($23,170.000). X. Work described in December 1, 2005 Letter for Permanent Hurricane Wilma Repairs - Not to exceed one million one hundred thirty-one thousand five hundred twenty-three and 18/100 dollars ($1,131,523.18). Y. Work described in January 20, 2006 Letter for Restoration of Impoundment 3 - Not to exceed thirteen thousand five hundred eighty-six and 00/100 dollars ($13,586.00). Z. Work described in January 20, 2006 Proposal for Exotic and Nuisance Maintenance - Not to exceed ten thousand seven hundred thirty-one and 00/100 dollars ($10,731.00). AA. Work described in January 26, 2006 Proposal for King's Island Mangrove Trimming - Not to exceed three thousand ninety-six and 00/100 dollars ($3.096.00) per event. BB. Work described in January 30, 2006 Proposal for Exotic Maintenance of Blind Creek Coastal Hammock Planting Area - Not to exceed three thousand three hundred fifty-seven and 00/100 dollars ($3,357.00). CC. Work described in January 30, 2006 Proposal for King's Island Mangrove Trimming - Not to exceed six thousand one hundred ninety-two and 00/100 dollars ($6,192.00). 4. All other terms and conditions of the Agreement, as amended, are unchanged and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Tenth Amendment on the date first above written. ATTEST: DEPUTY CLERK i'j ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT m CHAIRMAN sow, APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ATTEST: NATIVE TECHNOLOGIES, INC. BY: SECRETARY PRESIDENT (SEAL) g: \atty\agreemnt\nti.I Oa.wpd lww dative Technol® iesTM n'r�epandsban'. Group Compan; November 7, 2005 Mr. James R. David Director St. Lucie County Mosquito Control Distrist 3150 Will Fee Road Fort Pierce, FL 34982 Re: St. Lucre County Al- osquito Conti-ol Districl Blind G•eek Clearing Dear Mr. David: Pursuant to your request for a proposal to restore the Blind Creek project, a project purchased with Federal funds, attached please find a contract between Native Technologies, Incorporated and The Broward County School Board. This contract covers the selective removal and disposal of Australian Pine and Brazilian Pepper trees, excavation and planting. The contract bears a fee of $6,170.74 per acre for clear and grub. Based on the acreage of Blind Crock, (66.10 acres x 6,170.74) equals a total cost of S407,885.91, As you will note our cost estimate to the County indicates that NTI will perform this work for a total cost of S103,828.00. The following is an outline of the procedure for the vegetation removal, dune reconstruction and planting work at Blind Creek and the conditions within which the work will occur. a) The trees and stumps shall be removed. b) The removed material will be transported to. the park area or piled on the beaclifront. c) All removed material will be pile burned and spread on site. In closing, the price quoted for the Blind Creek Restoration work includes of all labor, material, supervision and incidental to complete the work and is based on a comparable contract awarded under a competitive bid situation. As we have demonstrated in the past, it is our goal to perform our work in an expeditious manner and under the estimated budget amount. Should you have any questions or need additional information, please let me know. Sincerel (ij, Robert B. Miller Senior Vice President 814 South NtiIitaryTrail. Building 6 • Decrlield Beach, FL 33442 scar Certificate : Co-00389a6 ' EXHIBIT 88.301.1707.954.596.2411 - Fax 954.480.6249 • u'w%�•.natnctcchnologiesinc.cotn Printed on recycled paper(n,, G d low Zhrl Dative TechnologiesT"' A 1'JeiiandsbanF. Group C�.mpar.� CLIENT: ST. LUCIE COUNTYMOSQUITO CONTROL DISTRICT PROJECT: BLIND CREEK PARK PROJECT LOCATION: ST. LUCIE COUNTY; FLORIDA DATE: November 7, 2005 Native Technologies (NT) shall perform the work as outlined in the following scope of services; CLEAR, PILE AND BURN VEGETATION: NT shall provide all labor, equipment, and supervision necessary to clear, pile and burn vegetation located in the 66.1 acre area located on the east side of A I A within the Blind Creek Park. 2. All removed vegetation will be piled and burned within the Blind Creek Park. All debris from the biu-ning operation shall spread in place. BEACHFRONT STUMP REI\rIOVAL: NT shall provide all labor, equipment and supervision necessary for removing Australian pine stumps exposed on the beachfront located within Blind Creel: Park. 2. All removed vegetation will be piled and burned on the beach or within the Blind Creek Park. All debris from the burning operation shall spread in place. OTHER CONDITIONS: Contractor shall not be responsible for acts beyond its reasonable control or negligence by others including inappropriate engineering or design. 2. Invoices submitted for work completed shall be paid within 30 day of receipt. A finance charge of 1.500% per month or an annual percentage rate of 13.000%, will be computed on all past due balances. / j, l 814 South Militar\1 Trail. Building 6 • Deerfield Bcach, FL 33442 State CerWicate r CB-0038946 8S3.301.1707 • 954.596.2411 Fa.N 954.480.6249 • tk-%�,w.nntivetechnoloeiesinc.c�om Printed on recycled paper ( ; m Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of work. 4. This proposal sliall be valid for 30 days. This work may be piggybacked onto the School Board of Broward contract. NOT INCLUDED: 1. Planting, maintenance, monitoring, aerial photographs, water and/or soil sampling and associated laboratory analysis, continuous hydrographs, surveys, orange barricade fencing, as -built surveys, maintenance of traffic. CONTRACT FEE: NT agrees to perform the Clear, Pile and Burn services stated above for the sum of $103,828.00. Submitted by: Accepted by: r�7 1 _ Robert B. Miller Senior Vice President Native Tecluiologies "tea led Native Technolo ie TM A 71ePdndcbaM. c;r0w Lompdr.; November 7, 2005 _ Mr. James R. David Director St. Lucic County Mosquito Control Distrist 3150 Will Fee Road Fort Pierce, Fi, 34982 Re: St. Lucle County Hosquito Control District Blind Creek Planting Dear Mr. David: Pursuant to your request for a proposal to restore the Blind Creek project, a project purchased with Fcdcral funds, attached please find a contract between Native Technologies, Incorporated and The Broward County School Board. This contract covers the planting of native plant species. The contract bears a fee of S8.79 per Coco Plum, S8.79 per Wax Myrtle and S8.22 per Fire Bush. Based on the plant quantities of Blind Creek, (1,200 x S8.79 + 1,200 x $8.79 + 500 x S8.22) for a total cost of S25,206.00. As you will note our cost estimate to the County indicates that NTI will perform this work for a total cost of S23,170.00. The following is an outline of the procedure for the vegetation removal, dune reconstruction and planting work at Blind Creek and the conditions within which the work will occur. a) The plant material will be delivered to the planting site and staged prior to planting b) The plant material will be distributed according to plant conumtatity types and natural growth patterns c) Planting holes will be dug, the plant removed from the container, the hole backfilled and the plant watered in to avoid air pockets from developing around the root system. d) The plant material will be staked and tied. h closing, the price quoted for the Blind Creek Restoration work includes of all labor, material, supervision and incidental to complete the work and is based on a comparable contract awarded under a competitive bid situation. As we have demonstrated in the past, it is our goal to perform our work in an expeditious manner and under the estimated budget amount. Should you have any questions or need additional information, please let me know. cerc , Robert B. Miller Senior Vice President EXHIBIT b D 9 4 A 814 South ,Military Trail. Building 6 • Deerfield Beach, FL 33442 State Certificate h Cn-0038946 88S.301.1707 • 954.596.2411 • Fax 954.450.6249 • %� ww.nati� elechnolo,,iesinc.com Pnnletl on recycetl paper;;?; Native Technolo iesTM n 17e:1ard;Ga^'•. i,ioue lump-3�y CLIENT: ST. LUCIE COUiVTYMOSQUITO CONTROL DISTRICT PROJECT: RESTORATION PLANTING OF BLIND CREEK PARK PROJECT LOCATION: ST. LUCIE COUNTY, FLORIDA DATE: AlovelMrt er 7, 2005 Native Technologies (NT) shall perform the work as outlined in the following scope of services: PLANTING 1. NT shall provide all labor, supervision, equipment and material necessary to install plants as listed below to create approximately 3.5 acres of coastal hammock within the Blind Creek Park. 2. The species and quantities of plants are as follows: Wax Myrtle 1,200 3 Gallon Fire Bush 500 3 Gallon Coco Plum 1,200 3 Gallon OTHER CONDITIONS: Contractor shall not be responsible for acts beyond its reasonable control or negligence by others including inappropriate engineering or design. 2. Invoices submitted for work completed shall be paid within 30 day of receipt. A Finance charge of 1.500% per month or an annual percentage rate of 18,000% wi11 be computed on all past due balances. 3. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of work. 814 South \•Iilitary Trail, 131.1ilding 6 • Deerfield Beach, FL 33442 State Ceniticite' CB-0038946 888.301.1707 • 954.596.241 1 • fax 954,480.6249 •%N-ww.nati�,ctechnologiesinc.cont Primed on recycled paper;:zj 4. This proposal shall be valid for 30 days. This work may be piggybacked onto the School Board of Broward contract. NOT INCLUDED: 1. Maintenance, monitoring, aerial photographs, water and/or soil sampling and associated laboratory analysis, continuous hydrographs, surveys, orange barricade fencing, as -built surveys, maintenance of traffic. CONTRACT FEE: NT agrees to perform the Planting services stated above for the sum of $23,170.00. Submitted by: Accepted by: C C- 1 Robert B. Miller Senior Vice President Native Technologies *#,✓ led Native TechnologiesrM January 20, 2006 Mr. James R. David Director St. Lucie County Mosquito Control Distrist 3150 Will Fec Road Fort Pierce, FL 34982 Re: St. Lucie Co mtr illosquito Control Inilmmidmeut 3 illitigatiou Area Dear Mr. David: Pursuant to your request, attached please find a proposal to restore the mitigation areas at John Brooks Park and Frederick Douglas Park along AIA and a contract between Native Technologies, Incorporated and The Broward County School Board. This contract covers the selective removal and disposal of Australian Pine and Brazilian Pepper trees, silt fencing and excavation services. The contract bears a fee of $6,170.74 per acre for clearing and grubbing, $1.04 per foot for silt fence and $8.45 per square yard for excavation. The contract also covers the planting of native plant species. The contract bears a fee of $8.79 per Coco Plum, $8.79 per Wax Myrtle and $8.22 perFire Bush. This contract did riot include fertilizer and mulch. Based on the acreage of Impoundment 3 (Frederick Douglas Park), (3.47 acres x $6,170.74 + 4,329 If x 1.04 + 16,795 sy x $8.45 = a total cost of $167,832.38). As you will note our cost estimate to the county indicates that NTI will perform this work for a total cost of S103,307.00 Based on the plant quantities of Blind Creck, (500 x $8.79 + 250 x $8.79 + 250 x $8.22) for a total cost of $8,648.00. As you will note our cost estimate to the County indicates that NTI will perform this work for a total cost of S13,5.86.00: The requirements for this Nvoric include fertilizer and mulch. The following is an outline of the procedure for the vegetation removal work on the impoundment dikes and the conditions within which the work will occur. a) All trees, stumps and vegetation shall be removed, transported and pile burned at Blind Crcek in conjunction with the 66.1 acre blind Creek project. . b) Silt fencing will be installed to avoid impacts to wetlands. c) The sites shall be excavated to an elevation of -2.0 NGVD. All excavated material will be spread adjacent to the excavation area and seeded and mulched. 814 South Military Trail. Building 6 • Deerfield Beach. FL 33442 Stale Cenificate r, CB-M.1;946 EXHIBIT ' SSS.301.1707.954.596.2411 • Fax 954.480.6249 • •\%.nati\'etechnologiesinc.com Pnnletl on recycled paper,n;: V 3 09 Em d) The plant material will be delivered to the planting site and staged prior to planting e) The plant material will be distributed according to plant community types and natural growth patterns f) Planting holes will be dug, the plant removed from the container, the hole backfilled and the plant watered in to avoid air pockets from developing around tine root system. g) The plant material will be fertilized, staked, tied and mulched. By allowing the vegetative material to be burned at Blind Creck and the excavated material to be spread adjacent to the work area, the cost for this work has been reduced by approximately $75,000.00. hn closing, the price quoted for the impoundments 3 work includes all labor, material, supervision and incidentals to complete the work and is based on a comparable contract awarded under a competitive bid situation. As we have demonstrated in the past, it is our goal to perform our work in an expeditious manner and under the estimated budget amount. Should you have any questions or need additional information, please let me know. Sincerely, Robert B. Miller Chief Operating Officer MW N ati ve Teehnolo lesT°° CLIENT: ST. LUCIE COLINTY MOSQUITO CONTROL DISTRICT PROJECT: VITOLO URBAN FORESTR Y PROJECT PROJECT LOCATION: ST. LUCIE COUNTY RE: EXOTIC AND NUISANCE MAINTENANCE, DATE: JANUARY20, 2006 Native Technologies (N"f) is pleased to provide this proposal in accordance with the follo\ving scope of services: QUARTERLY i\'IAINTENANCE I, NT shall perform twelve (12) quarterly maintenance events of FLEPPC erotic and nuisance plant species within the 3.47 acre mitigation area. 2, All exotics and nuisance plant species will be treated in place. 3. The events will be conducted to insure that the site contains less than five (5) percent coverage by EPPC category one exotic and nuisance plant species. 4. Only EPA certified herbicides will be utilized and applied under the supervision of State of Florida Licensed pesticide Applicators. NOT INCLUDED: Planting, sodding, seeding and mulching, water and/or soil sampling and associated laboratory analysis, continuous hydrographs, surveys, orange barricade fencing, surveying, maintenance of traffic, excess soil disposal, off site disposal of vegetation, erosion controls, dewatering, trash removal, demolitions, location of underground utilities, fence removal. 814 South \1iIitan• Trail. Building 6 • Deerfield Beach, FL.13442 state Certiticatc � CII-CUZS936 EXHIBIT 8X5.301.1707.95-t.596.2411 • Fax 954.480.6249 - �k%k.nati\etechnologicsinc.com Prmled on recycled papers' Em OTHER CONDITIONS: 1. NT shall not be responsible for acts beyond its reasonable control, adverse soil and/or water quality, or negligence by others including inappropriate engineering or design. ?. NT shall not be responsible for any hydrologic issues related to the site. 3. Client shall be responsible for obtaining and paying for any and all permits required For the above stated work prior to commencement of the work and at no cost to NT. 4. Invoices submitted for work completed shall be paid within 30 clay of receipt. A finance charge of 15% per month or all annual percentage rate of 18.0% will be computed on all past due balances. 5. In the event additional plants, vines, trees etc. are added to the 1'LL-PPC "List of Invasive Species", NT reserves the right to adjUSt this coritt If F1dC11U011a1 work .is required. 6. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of work. 7. This proposal shall be valid for 30 clays. CONTRACT FEES: NI agrees to provide the Quarterly Maintenance services for the sum of $$94.25 per e\,ent for a total of S10,731.00. Submitted by". Accepted by: pert 111ilier Chiel'Operating Officer Native Technologies 'flue Native TechnologiesrM CLIENT: ST. LUCIE COUNTYMOSQUITO CONTROL DISTRICT PROJECT: EXOTIC ITIALVTENANCE OF BLIND CREEK COASTAL HAMMOCK PLANTING AREA PROJECT LOCATION: ST. LUCIE COUNTY, FLORIDA DATE: January 30, 2006 Native Technologies (NT) shall perform the work as outlined in the following scope of services: MAINTENANCE: NT shall perform four (4) quarterly maintenance events for one (1) year of FLEPPC exotic and nuisance plant species within the 3.5 acre planted Coastal Hammock area located within Blind Creek Park. 2. All exotics and nuisance plant species will be treated in place. 3. The events will be conducted to insure that the site contains less than five (5) percent coverage by EPPC category one exotic and nuisance plant species. 4. Only EPA certified herbicides will be utilized and applied under the supervision of State of Florida Licensed pesticide Applicators. OTHER CONDITIONS: Contractor shall not be responsible for acts beyond its reasonable control or negligence by others including inappropriate engineering or design. 2. Invoices submitted for work completed shall be paid within 30 day of receipt. A Finance charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all past due balances. 3. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of work. 1 814 South Military Trail, Building 6 • Deerfield Beach, FL 33442 State Certificate a CD-0038946 EXHIBIT M.301.1707.95.4.596 241 1 • Fax 954.480.6249 • Nti•tvu'.nati%ctcchnologiesinc.com pnnletl on recycled paper' d a Dp 4. This proposal shall be valid for 30 days. NOT INCLUDED: Monitoring, aerial photographs, Nvater and/or soil sampling and associated laboratory analysis, continuous hydrographs, surveys, orange barricade fencing, as -built surveys, and maintenance of traffic. CONTRACT FEE: NT agrees to perform the Maintenance services stated above for the SLIM of $3,357.00 or S839.25 per quarterly event. Submitted Robert B. Miller Chief Operating Officer Native Technologies 2 Accepted by: Ad A stow, Vow ..,&, Native i echnologl`e JTht CLIENT: ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT PROJECT: KING'S ISLAND MANGR0VE TRLILVING PROJECT LOCATION: ST. LUCIE COUNTY, FLORIDA DATE: jail arl, 26, 2006 Native Technologies (NT) shall perfomi the work as outlined in the following scope of services: MANGROVE TRII INIIING: NT will provide all labor, material and equipment to semi-annually trim lateral branches over hanging the canal along the eastside of Kings Island (Imp. 19a) approximately 600 linear feet. 2. All vegetative material generated will be chipped and left on site. OTHER CONDITIONS: Contractor shall not be responsible for acts beyond its reasonable control or negligence by others including inappropriate engineering or design. 2. Proposed work is authorized under existing FDEP mangrove trimming permit ,\4 A -56-0242901 -00 1. (See attached) 3. Invoices submitted for work completed shall be paid within 30 day of receipt. A finance charge of 1.500%, per month or an annual percentage rate of 18.000% will be computed on all past clue balances. 4. Any incidental activity not explicitly mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 clays. 6. This work may be piggybacked onto the School Board of Broward contract. I 61, la Si>Lit h MiIitan 1 rail, LIMI(Iine 6 • Deerfield Beach, FL 33442 State c rntlicme F cfi-c u"',•»r• EXHIBIT M1 888,301.1707.954.5 M.241 1 • I as W;4,480,6249 PnnleU on lECY[I©d paper ` D r_ c- m m NOT INCLUDED: N-laintenance, monitoring, aerial photographs, water and/or soil sampling and associated laboratory analysis. continuous hydrographs, surveys, orange barricade fencing, as -built surveys, maintenance of traffic and off site disposal of vegetation. CONTRACT FEE: NTI agrees to perform the tNiangrove Trimming services stated above for the styli of 3,096.00 per event. Submitted by: Accepted by: Robert B. Miller Chief Operating Officer Native CechnoloZ: e St. Lucie County Erosion District M n 2 2 St. Lucie County Erosion District www.co.st-lucie.fl.us Frannie Hutchinson, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph Smith District No. 1 Paula A. Lewis District No. 3 Chris Craft District No. 5 AGENDA March 14, 2006 MINUTES Approve the minutes from the meeting held on February 28, 2006. GENERAL PUBLIC COMMENT CONSENT AGENDA WARRANTS LIST Approve Warrants List No. 22 and 23. PUBLIC WORKS A. Permission to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne — Consider staff recommendation to approve to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne. B. Artificial Reef Grant Program: Approval to submit an artificial reef construction grant application to the Florida Fish and Wildlife Conservation Commission (FWC) — Consider staff recommendation to approve the submittal of an artificial reef grant application for construction to the Florida Fish and Wildlife Conservation Commission. C. Agreement to accept donation of barge for the St. Lucie County Artificial Reef Program — Consider staff recommendation to approve the contract, as prepared by the County Attorney, for the County to accept the donation of the barge from Sterling Equipment, Inc., approve Work Authorization No. 3 with Lee Harris, P.E., PhD, in the amount of 5,160.00, to conduct a pre- and post -deployment dive of the barge, and execution of said contracts by the Chairman. D. Artificial Reef Grant Program: Enter into contracts with McCulley Marine Services, Inc. and Lee Harris, P.E., PhD to deploy 3 barges of concrete materials (1,500 tons) to the County's Near shore artificial reef site as identified in the FWC grant — Consider staff recommendation to approve Work Authorization No. 2 (C05-06-330) with McCulley Marine Services in the amount $51,000, approval Work Authorization No. 2 (C05-11-619) with Lee Harris, P.E., PhD in the amount of $16,320, and execution of said contracts by the Chairman. E. Artificial Reef Deployment Contract: Approval of Amendment No. 2 to Work Authorization No. 1 (C05-06-030) with McCulley Marine Services, extending the contract time an additional 180 days — Consider staff recommendation to approve Amendment No. 2 to Work Authorization No. 1 with McCulley Marine Services and authorize the Chairman to sign the amended agreement. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. LM 03/03/06 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #22- 25-FEB-2006 TO 03-MAR-2006 FUND SUMMARY- EROSION FUND TITLE EXPENSES 184 Erosion Control Operating Fund 3,404.75 GRAND TOTAL: 3,404.75 PAGE 1 PAYROLL 0.00 0.00 En M EROSION DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: February 28, 2006 Convened: 12:26 p.m. Tape: 2 Adjourned: 12:27 p.m. Commissioners Present: Vice Chairman, Doug Coward, Paula A. Lewis, Chris Craft, .loscph Smith, Frannie I Iu(ChlnSOn, 11)SCIlt Others Present: Doug Anderson, County Administrator, Ray Wazny, Asst. County Administrator, Faye Outlaw, Asst. County Administrator, Dan McIntyre, County Attorney, Millie Delgado -Feliciano, Deputy Clerk MINUTES It was moved by Com. Craft, seconded by Com. Smith to approve the minutes of the meeting held February 3, 2006 and February 14, 2006, and; upon roll call, motion carried unanimously. GENERAL 1'Ut3LIC' C'ONINIEN'I' CONSENT AGENDA It was moved by Com. Smith, seconded by Com. Craft, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. WARRANT LIST The Board approved Warrant List No. 20 and 21. 2. PUBLIC WORKS A. Work Authorization No. 1 —The Board approved. Work Authorization No. 1 (C-04-I1-642) with Coastal Technology Corp.. retroactive to February 8, 2006 in the amount of $60,000 and signature of said agreement by the Chairperson. B. Work Authorization No. 2 (C-04-11-642) - The Board approved Work Authorization No. 2 (C-04011-642) with Coastal Technology in the amount of $71,124 to assist the County with sea turtle monitoring along the emergency dune restoration project retroactive to February 13, 2006 in the amount of $71,124 and signature of said agreement by the Chainnan. C. Emergency Dune Restoration Project: The Board approved the release of retainage in the amount of $395,220.55 to Dickerson, Fla. Inc., upon satisfactorily completion of remedial actions on the emergency dune project; contingent upon final approval by the County Attorney. Tlherc being no further business to be brought before the (hoard, the meeting was ,1lj0ur11cd. Chairman Cleric of Circuit Court 03/10/06 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #23- 04-MAR-2006 TO 10-MAR-2006 FUND SUMMARY- EROSION FUND TITLE EXPENSES 184 Erosion Control Operating Fund 113.75 GRAND TOTAL: 113.75 *4104 PAGE 1 PAYROLL 4,473.08 4,473.08 1,1111111WAGENDA REQUEST ITEM NO. ``-2A Date: Marcel 4■f 2006 REGULAR [ PUBLIC HEARING [ ] CONSENT [X] TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY: SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710�,,1_- 1_ Richard A. Bouchard, P.E. Erosion District Manager SUBJECT: Permission to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne. BACKGROUND: The spur jetty is located on the south side of Ft. Pierce Inlet's south jetty approximately 400 feet from the eastern terminus. The 200-foot spur jetty was constructed in 1997 to help minimize sand loss around the inlet and provide stability to the immediate shoreline. The external armoring stone of the spur jetty is designed to withstand fairly substantial wave energy. However, the top surface is vulnerable to damage from high wave energy as was evident by the damage caused by Hurricane Floyd in 1999. FEMA acknowledged the surface damage by this declared emergency and reimbursed the County for a large portion of the repair costs. Similar damages resulted to the spur jetty from Hurricanes Frances and Jeanne. The south jetty of the inlet was also significantly damaged, making it impracticable to access the spur jetty for repair work. Fort Pierce Inlet is a federal harbor that is maintained by U.S. Army Corps of Engineers (USACE). Most of the damages caused to the main jetty from these same storms were repaired by the USACE when Hurricane Wilma struck causing additional damage. The USACE had to demobilize after Hurricane Wilma and weren't sure when they would be back. The City of Fort Pierce Public Works agreed to repair the remaining damage utilizing materials supplied by the USACE. The City of Fort Pierce Public Works is nearing completion of the damaged jetty, providing for an access to repair the spur jetty. This request is to seek permission from the Board to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne. FUNDS: This project will be funded through the FEMA reimbursement program. PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends Erosion District Board approval to advertise for bids to repair the storm damage caused to the spur jetty by Hurricanes Frances and Jeanne. COMMISSION ACTION: pQ APPROVED [) DENIED [ ] OTHER: Approved 4-0 Comm. Hutchinson Out [x]County Attorney [x]Originating Dept. Public Works Coordination/Si-Mu-M.s [x]Mgt. & Budget C� [ ]Erosion District CONCURRENCE. Doug nderson County Administrator NFiscal Coordinator t )A M [x]Purchasing Department { n R AGENDA REQUEST TO: ST. LUCIE COUNTY EROSION DISTRICT ITEM NO. C-213 Date: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ) CONSENT [X] PRESENTED BY: SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710 Richard A. Bouchard, P.E. Erosion District Manager SUBJECT: Artificial Reef Grant Program: Approval to submit an artificial reef construction grant application to the Florida Fish and Wildlife Conservation Commission (FWC). BACKGROUND: The Florida Fish and Wildlife Conservation Commission (FWC), Division of Marine Fisheries, is accepting artificial reef grant applications for fiscal year 2006-2007. The FWC is anticipating $600,000 in available funds with a maximum cap of $60,000 for each artificial reef project. There are two types of applications available including construction and monitoring. The application deadline is March 17, 2006 with confirmation of program funding occurring by July 1, 2006. We are proposing to submit a construction application to FWC forthe placement of 1,500 tons (3 barges) of concrete railroad ties or other suitable concrete material onto the permitted artificial reef sites. The total project cost is estimated at $68,500.00 and will include staging and deployment of materials as well as pre -deployment and post -deployment dives. St. Lucie County will also provide in -kind services for this grant that includes project management and oversight. FUNDS: This grant application anticipates that $60,000 will be provided from the FWC grant and $8,500 will be provided from the Erosion District (artificial reefs). PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends Erosion District Board approval to submit an artificial reef grant application for construction to the Florida Fish and Wildlife Conservation Commission. COMMISSION ACTION: [];APPROVED [ ] DENIED [ J OTHER: Approved 4-0 Comm. Hutchinson Out [x]County Attorney. [x]Originating Dept. Public Works �s�- CONCURRENC Do I s Anderson County Administrator Coordination/Signatures [x]Mgt. & Budget 1" [x]Budget Rev. Coord. - 0 [x]Marine Res. Coordinatpt-'- � � [x]FinanceDept. X CALL FOR ARTIFICIAL REEF CONSTRUCTION AND MONITORING GRANT APPLICATIONS FOR FISCAL YEAR 2006-2007 *, FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION (FWC) DIVISION OF MARINE FISHERIES MANAGEMENT The Florida Artificial Reef Program within the FWC Division of Marine Fisheries Management anticipates the availability of up to $300,000 in U.S. Fish and Wildlife Service Federal Aid in Sport Fish Restoration Program funds, and an estimated $300,000 in state saltwater fishing license revenues for artificial reef related activities. These funds will be made available through a grants-in-aid program for artificial reef construction on a cost reimbursement basis and for science -based biological or socio-economic artificial reef monitoring projects on either a cost reimbursement or fee schedule basis. This year's application form is the same as last year's form, consistent with "The Florida Artificial Reef Program" rule, Chapter 68E-9 FAC. As in last year, a cap of $60,000 is set for an artificial reef project per fiscal year, and any project request greater than $60,000 will require additional information pursuant to Chapter 68E-9.006. Two applications are enclosed with this announcement, one for general artificial reef construction, one for general artificial reef monitoring. Applications for other complex planning, research and evaluation projects must be submitted in a formal proposal describing all details of the proposed project. Only one application for each type of project will be accepted from a given applicant. Eligible applicants include local coastal governments, State of Florida public universities and certain nonprofit organizations (one of whose principle charges as stated in By-laws or Articles of Incorporation is the construction and/or monitoring of artificial reefs), pursuant to Chapter 370.25, F.S. and according to the provisions of Chapter 68E-9 FAC. Other interested entities would need to work in partnership or be subcontracted by an eligible applicant entity. If multiple entities are submitting the same category of application from within the same county geographic boundaries, the highest ranked single project from within the county will be selected for that category. Applications must be received no later than Friday March 17, 2006, by 5 p.m. Artificial reef construction applications will not be considered unless accompanied by documentation of a permitted site valid through June 30, 2007 Any previously unsubmitted Materials Placement Reports (i.e. both grant and non -grant funded) must accompany all applications for all reef construction projects completed by the applicant in FY 2005-06 (as required by Federal artificial reef permit conditions). ' Grants are awarded on a competitive basis. Competition for grant funding is expected to be high this year for the anticipated $600,000 funding. Last year $838,205 was requested. The evaluation and ranking of applications is accomplished through a numerical rating process involving multiple independent reviewers and based directly on the provisions of Chapter 68E-9.005 FAC. Applicants should be aware that the FWC requires grant recipients to provide a substantial amount of contract management and project oversight, including direct supervision of all subcontractors. All applicants are strongly encouraged to develop and formulate a long-term plan for the development of artificial reefs in their geographical area and monitoring of their effectiveness. For any additional information regarding the artificial reef grants program, please contact Jon Dodrill, Bill Horn, or Keith Mille at the letterhead address listed below or by telephone at (850) 922-4340. Staff are also available to provide pre -application consultation prior to your submittal. Notification of conceptual grant awards will take place by June 15, 2006. Confirmation of project funding levels will be known by July 1, 2006. Applications should be sent to the Artificial Reef Program at one of the following addresses: 620 South Meridian Street, Box # 462, Tallahassee, Florida 32399-1600 (mail) 2590 Executive Center Circle East, Berkeley Building, Suite 203, Tallahassee, Florida 32301 (courier) M M ST. LUCIE COUNTY OFFSHORE SITE ARTIFICIAL REEF St. Lucie County's 2006-7 Artificial Reef Construction Grant Application: Construction of an Artificial Reef on the Offshore Artificial Reef Site Description: This project proposes to deploy 1500 tons (3 barge loads) of concrete and/or heavy gauge steel materials in the Offshore Artificial Reef Site. Although it is hoped that large quantities of an artificial reef material or module (i.e. concrete railroad ties, Florida Specials, Reef Balls) will be available so as to make comparisons with similarly constructed artificial reefs more valid, prior experience indicates that secondary materials of high quality (concrete dock piles, concrete light poles, concrete culverts, steel mast arms) may also become available and will be stored on the County's permitted staging area at Harbour Pointe (Appendix 1). Appendix 2 shows the approximate weight of materials that have been staged at Harbour Pointe since December 2005 and are scheduled to be deployed at next opportunity. Demolition of St. Lucie County's Civic Center (Appendix 3) will also occur in the coming months. Coordination with the County's chosen contractor, DPC General Contractors, Inc. has already been initiated to demolish the building in large pieces that may be useful for artificial reef purposes. The objectives of the project are 1) to provide a new site for recreational fishermen and divers, 2) to compare fish assemblages on this reef with shallower reefs on the Nearshore Site, 3) to compare fish assemblages on this reef with similar reefs at similar depths in adjacent counties and 4) to develop reef assemblages on the Offshore Site from which organisms can be readily recruited to future artificial reef deployments. The western half of the Offshore Site has a gently sloping bottom contour with a depth ranging from approximately 63 feet to 110 feet over a distance of approximately 3,300 yards while the eastern half of the Offshore Site lies on the Florida Hatteras slope; depth on the eastern half of the site increases from approximately 110 feet to 206 feet in roughly 3,300 yards (Appendix 4). Anecdotal accounts from a professional diver familiar with the site indicate that the site is a mosaic of variable stretches of alternating shallow sand deposits (3'- 4' deep) and coquina hard bottom. The width of hard bottom patches can approach 50 feet with hard bottom becoming more frequent as one progresses towards deeper sites. It is hypothesized that taxa inhabiting the eastern half of the Offshore Site will share characteristics of both Inshore Site taxa and deeper water taxa found on the Hatteras slope. The Indian River Lagoon is noted to have a diverse mixture of fish species from both temperate and subtropical fish populations (Gilmore, personal communication.). Appendix 5 lists the fish species found within 15 nautical miles of the mouth of the St. Lucie River. At least 47 of these species (17 Serranidae, 13 Lutjanidae, 6 Pomadasydae, 4 Carangidae, 4 Sparidae, 1 Branch iostegidae, 1 Ephippidae, and1 Labridae) are in the South Atlantic Snapper -Grouper Complex and may spend a portion of their life histories on artificial reefs offshore. H:\Grants\FWC Artificial Reef Grant\2006-7 Construction Grant Attachments.doc Anecdotal evidence indicates that fish species diversity is also reflected in the offshore fish species as the southernmost extent of the Carolinian fish fauna and the northernmost extent of the Tropical Caribbean fish fauna (Kerry Dillon, personal communication). It is hoped that similar reefs in similar depths (70 feet) off all three counties can shed some light on the actual geographical extent of the two groups. After being fairly inactive for ten years, the St. Lucie County Artificial Reef Program has been busy planning the development of one area in the permitted Nearshore Artificial Reef Site during the past year. Deployment of 8 bridge spans in the Nearshore Site occurred in 2001. Three of the spans have been located by dive assessment on December 7, 2004 and have been shown to provide some ledge habitat of minimal complexity. The remaining bridge spans have been located and are being assessed using FWC artificial reef monitoring funds. Two County -funded deployments have increased the complexity of these spans. Funding for four more bargesful of materials (three FWC + 1 County -funded) has been obtained. An application for funding for two more barges of materials for this site has also been submitted to the FishAmerica Foundation and a barge is in the process of being donated and sunk on the site. With 10 more deployments being planned for the bridge span site (Appendix 6), this would leave a total of four more possible deployments in this area. The proposed project will produce an unknown area of high quality reef on the permitted Offshore artificial reef site. If railroad ties are used, each barge will produce a reef approximately 100 feet long and 30 to 40 feet wide. The railroad tie reef produced off St. Lucie County consisted of two piles (one for ties deployed off the port side of the barge and one consisting of ties deployed off the starboard side) of materials up to 15 feet high. It is believed that this dual pile reef will actually increase the surface area for attachment by sessile organisms and increase the effective forage area for mobile organisms venturing from the piles. The vertical component of these ties will also prove significant; ties extend up to ten feet above the sand bottom in neighboring counties (70-foot depth) and ties extend up to 15 feet above the sand bottom in St. Lucie County (55-foot depth). This vertical component has been shown to attract 3 species of pelagic baitfish in St. Lucie County, adding to the available forage for larger predators. If other secondary materials become available and are used, the footprint and profile will not be identical to that of railroad tie reefs. Because St. Lucie County uses diverse, heavy concrete and steel structures for its artificial reefs, a large number of ecological niches should be produced (i.e. high profile, low profile, crevice, cavern habitats) that lends itself to the County's philosophy of ecosystem -based fishery management through diverse reef structure production. H:\Grants\FWC Artificial Reef Grant\2006-7 Construction Grant Attachments.doc Concrete railroad ties were chosen because of their abundance and their ability to provide fish habitat. The provider of the ties, Florida East Coast Railways, has requested that Indian River County, Martin County, and St. Lucie County all submit requests for railroad ties. In an effort to stress the importance of acquiring these ties, said counties have made a joint request for 5,000 tons of ties. Although ties are available, the FEC has no means to transport them from Jacksonville to the common staging area in Fort Pierce. It is hoped that the FEC will have the gondolas to transport these ties by the end of the summer. Assistance in transporting the ties has also been requested from the U.S Department of Transportation as part of the Coastal America Program. Should ties not become available, other secondary concrete (i.e. light poles, culverts) or steel (i.e. steel mast arms) materials may be used. The use of clean secondary materials provides the additional benefit of saving landfill space, reducing the impacts to wetlands associated with rockmining, and providing better attachment than newer concrete materials and potentially faster colonization time due to a more neutral pH. The ability of St. Lucie County to stockpile and stage materials on its own property at Harbour Pointe creates a cost savings for its artificial reef program. The County Administration and County Commission has granted the adjoining counties, Indian River County and Martin County, permission to utilize this site as a staging area for this grant, creating a cost savings for those counties. It is hoped that all materials can be obtained from the same source so as to make comparisons between reefs in different counties more valid. The current grant request of $60,000 from the Division of Marine Fisheries would be matched with $16,320.00 in County funds to pay for pre- and post -deployment dives as well as $ .00 in in -kind services from County personnel (Appendix ). Additional cost savings to artificial reef production on the Treasure Coast in the amount of $10/ton will result from the utilization of the County's Harbour Pointe site rather than Indian River Terminals as a staging area. The total cost savings if 5,000 tons of materials are deployed could be as much as $50,000.00 for all 3 counties. H:\Grants\FWC Artificial Reef Grant\2006-7 Construction Grant Attachments.doc M n AGENDA REQUEST ITEM NO. C-2C Date: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY: SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710 Richard A. Bouchard, P.E. Erosion District Manager SUBJECT: Agreement to accept donation of barge for the St. Lucie County Artificial Reef Program. BACKGROUND: Sterling Equipment, Inc. is offering to donate a 140-foot by 39-foot barge to the County's Artificial Reef Program. Said barge will be cleaned according to U.S. Coast Guard specifications, the barge will be towed to the County's Nearshore artificial reef site and sunk by DR Freed, a tug company hired' by Sterling Equipment, Inc. All work will be done according to the attached deployment plan as reviewed and approved by County staff. After the barge sinks and rests on the bottom, ownership will revert to the County. The barge will add complexity to existing artificial reefs in the area and provide a platform to create additional relief (height) for future deployments. The County Attorney will prepare a contract for the County to accept the donation of the barge from Sterling Equipment, Inc. A work authorization with Lee Harris, P.E., PhD, to conduct a pre- and post -deployment dive of the barge is also attached. FUNDS: Funds ($5,160) will be made available in Account #184-3710-563005-39003: Erosion District -Artificial Reef. PREVIOUS ACTION: November 22, 2005: Board approved the selection of Mr. Lee E. Harris as artificial reef consultant RECOMMENDATION: Staff recommends Erosion District Board approval of a contract, as prepared by the County Attorney, for the County to accept the donation of the barge from Sterling Equipment, Inc., approval of Work Authorization No. 3 with Lee Harris, P.E., PhD, in the amount of $5,160.00, to conduct a pre- and post -deployment dive of the barge, and execution of said contracts by the Chairperson. COMMISSION ACTION: [ APPROVED [ ] DENIED [ ] OTHER: [x]County Attorney [x]Originating Dept Approved 4-0 Comm. Hutchinson Out Public Works���� CONCURRENCE, Dougl Anderson County Administrator Coordination/Si atu/r/1es [x]Mgt. & Budget L�V [x]Fiscal Coordinator [x]Marine Resource CoordL; _ [ ]FinanceDept. n February 14, 2006 jjSTERLING EQUIPMENT INC 1-888-MR. BARGE Jim Oppenborn St. Lucie County Marine Resource Coordinator 2300 Virginia Ave. Fort Pierce, FL 34982 Dear Mr. Oppenborn: Sterling Equipment, Inc is pleased to provide the attached deployment plan for the donation of a 140' x 39' barge to St. Lucie County for deployment on its Nearshore artificial reef site. Said barge will be prepared and deployed according to the attached deployment plan. Sterling Equipment, Inc will clean the barge according to U.S. Coast Guard specifications and will hire the services of D.R. Freed to tow the barge to the aforementioned site after inspection by the U.S. Coast Guard. Dana Freed will be in charge of sinking the barge. St. Lucie County will call the Coast Guard for inspection prior to deployment and will have consultants on the reef site to mark the deployment area and to inspect the area prior to sinking. Said consultants will communicate with DR Freed to ensure sinking of the vessel at the proper location. After the barge hits the bottom, we will transfer ownership to St. Lucie County. Sterling Equipment, Inc will also provide St. Lucie County copies of estimates of the barge's value as well as receipts for all services associated with this donation. It will be the County's responsibility to inspect and monitor the barge as part of its artificial reef program. Please call me if you have further questions. Sincerely, Mark Quinn Marine Manager Sterling Equipment, Inc. M M PROCEDURES FOR SUBMERGING STERLING EQUIPMENT BARGE SEI-140-9 Preparation Procedures Supply tug with: 1 each Acetylene and Oxygen 6 ft. cutting torches 2 x 3 inch pumps 2 x 200 ft. discharge hoses 2 x Suction hoses Dive equipment Additional Safety Gear required: Cutting Goggles and Welding Gloves Preparation Procedures at dockside: 1) Remove all hatch covers for cutting procedures and ventilation. 2) Cut at least 6 weep holes (approx. 2 ft. x 2ft.) in each bulkhead, toward top of bulkhead which connect all compartments (to ensure equal flooding). 3) Replace all hatch covers before barge is towed out to designated area for submerging. Submerge Procedures 1) Tow barge to designated area and position tug alongside barge. 2) Remove all hatch covers, so that air is released from compartments while submerging. 3) Pumps will be positioned on tug, NOT on barge, to ensure that pumps will not submerge with barge and ensure no oil or gas is dispersed into water. 4) With both 3" pumps on tug, run discharge hoses into center compartment of barge and proceed to flood center compartment. As water floods center compartment water will then flow through weep holes and begin to flood other compartments from center outward. 5) As barge begins to sink, pull hoses in and pull tug away from barge. 6) Observe barge as it is submerging. M va-1 (WA #03) WORK AUTHORIZATION NO. 03 Professional Services Related to Pre- & Post -Deployment Dives for Donation of a Barge Pursuant to that certain Consultant Agreement between the St. Lucie County Erosion District (the "District") and Mr. Lee E. Harris, P.E., PhD (the "Consultant") dated November 22, 2005 (the "Agreement"), Consultant agrees to perform and successfully complete the scope of work as set forth in the Consultant's "Scope of Services", "Work Compensation Sheet", and "Project Schedule" attached hereto and made a part thereof as Exhibits "A", "B", and "C", respectively. The District agrees to compensate the Consultant as set forth in Exhibit "B" and the work shall be completed in accordance with Exhibit "C". IN WITNESS WHEREOF, the District has as hereunto subscribed and the Consultant has affixed his, its, or their names, or name, on the dates below. ATTEST: DEPUTY CLERK ST. LUCIE COUNTY EROSION DISTRICT BY: CHAIRPERSON Date: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: MR. LEE E. HARRIS, P.E., PhD BY: Print Name: Title: Date: H /MSWORD/MISC/LHARRISAA03 n LEE E. HARRIS, Ph.D., P.E. 310 Ormond Ave. Consulting Engineer Indialantic, FL 32903 Phone: 3211795-1126 Email: Lharris@ftt.edu "Exhibit A" Scope of Work February 17, 2006 Jim Oppenborn St. Lucie County Marine Resources Coordinator 2300 Virginia Avenue Fort Pierce, FL 34982-5652 RE: ST LUCIE COUNTY ARTIFICIAL REEFS — Barge Deployment Proposal for Performing Work to Assist with Barge Deployment for St. Lucie County Jim: This letter is to provide you with a proposal and cost estimate for our work for St. Lucie County for providing services to assist with the offshore deployment of a barge. This proposal consists of the following items: 1. Scope of Work (Exhibit A), 2. Cost (Exhibit B), and 3. Schedule (Exhibit Q. To perform this work, we will spend 2 days of ship and diver work for the deployment, with pre - deployment dives and setting buoys on day one, and supervising the reef deployment on day two, for a total of 2 days of field work. This assumes that the deployments can be performed during one 10-hour day on -site at sea. Any additional time necessary due to weather delay equipment breakdowns by the contractor deploying the material may result in additional hours or days needed to accomplish this work. We will also do post -construction inspection and completion of the materials placement forms required by FWC. Please contact me for any further information required. Sincerely, Lee E. Harris, Ph.D., P.E. Consulting Coastal & Oceanographic Engineer LHarris_SLCAR_BargeDeployment.doc Pagel of 3 M AGENDA REQUEST TO: ST. LUCIE COUNTY EROSION DISTRICT SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710 ITEM NO. C-2D Date: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Richard A. Bouchard, P.E. Erosion District Manager SUBJECT: Artificial Reef Grant Program: Enter into contracts with McCulley Marine Services, Inc. and Lee . Harris, P.E., PhD to deploy 3 barges of concrete materials (1,500 tons) to the County's Nearshore artificial reef site as identified in the FWC grant. BACKGROUND: The Florida Fish and Wildlife Conservation Commission (FWC), Division of Marine Fisheries, annually provides grant funding for artificial reefs. The FWC granted St. Lucie County $60,000 to enhance bridge spans already deployed on the County's permitted Nearshore Site. Secondary material (800 tons) consisting of concrete culverts, light poles, etc. are already staged at the Harbour Pointe site and are waiting to be deployed. Additional suitable materials (700 tons) will round out the three deployments including the possible use of material from the Civic Center demolition. The attached work authorizations with McCulley Marine Services, Inc. and Lee Harris, P.E., PhD, are attached and both incorporate the scope of work depicted within the FWC construction grant. FUNDS: This grant is 100% funded by FWC up to $60,000. The Erosion District will provide the balance of the funds for pre- and post deployment dives and in -kind services such as project management and oversight. Funds ($51,000) are available in Account #184100-3710-563000-39003: FWC Grant — Artificial Reef. Funds ($9,000) will be made available in Account #184100-3710-563005-39003: FWC Grant — Artificial Reef. Funds ($7,320) will be made available in Account #184-3710-563005-39003: Erosion District —Artificial Reef. PREVIOUS ACTION: March 8, 2005: Board approved the submittal of grant funding application request to FWC. June 14, 2005: Board approved a request to Piggyback Martin County RFP No. 201-04 General Marine Contracting for Coastal Services with McCulley Marine Services, Inc. September 27, 2005: Board approved acceptance of a $60,000 artificial reef construction grant from FWC. November 22, 2005: Board approved the selection of Mr. Lee E. Harris as artificial reef consultant RECOMMENDATION: Staff recommends Erosion District Board approval of Work Authorization No. 02 (C-05-06- 330) with McCulley Marine Services in the amount of $51,000, approval of Work Authorization No. 02 (C05-11-619) with Lee Harris, P.E., PhD in the amount of $16,320, and execution of said contracts by the Chairperson. COMMISSION ACTION: APPROVED [ ] DENIED [ ] OTHER: Approved 4-0 Comm. Hutchinson Out [x]County Attorney ` [x]Originating Dept. Public Works....„ CONCURREN E: ug s Anderson County Administrator Coordination/Si natures 1 [x]Mgt. & Budget V� [x]Fiscal Coordinator �i i�f [x]Marine Resource Coord , [x]FinanceDept. '`- cm In WORK AUTHORIZATION NO. 02 CONTRACT C05-06-330 GENERAL MARINE CONTRACTING COASTAL SERVICES ARTIFICIAL REEFS Pursuant to that certain Contract for General Marine Contracting Services (the "Contract) between the St. Lucie County Erosion District (the "County") and McCulley Marine Services, Inc. (the "Contractor") dated June 14, 2005, the Contractor agrees to perform and successfully complete the scope of work as set forth in the Proposal attached hereto and made a part hereof as Exhibit "A." Compensation to the Contractor along with the schedule for completion of the work shall be described in Exhibit "A." The Consultant also agrees to abide by the conditions and requirements of FWC Grant No. 05024. IN WITNESS WHEREOF, the parties have caused this Work Authorization No. 02 (C- 05-06-330) to be executed and delivered on the dates below. ATTEST: DEPUTY CLERK WITNESSES: ST. LUCIE COUNTY EROSION DISTRICT BY: CHAIRPERSON Date: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY McCULLEY MARINE SERVICES, INC. BY: Print Name: Title: Date: HIMS WORD/MISC/MCCULLEY. WA2 McCulley Marine Services, Inc. 2309 N. Old Dixie Hwy. Phone 772.489.6069 Fort Pierce, FL 34946 The Artificial Reef Builders Fax 772.460.9701 PROPOSAL — SCOPE OF WORK February 27, 2006 St. Lucie County Artificial Reef Program 100 North US 1 Fort Pierce, Florida 34950 Attn: Jim Oppenborn Dear Jim: McCulley Marine Services (hereinafter referred to as MMS), continues to be ready and willing to support St. Lucie County in their Artificial Reef Program. We will load and transport offshore by barge the approximately 1,500 tons of clean concrete materials currently stockpiled at Harbour Pointe on Taylor Creek. The material will be unloaded offshore at a permitted site selected by St. Lucie County. After anchoring the barge with four anchors, we will deploy the concrete material at the direction of Jim Oppenborn, St. Lucie County Marine Resource Coordinator. MMS will provide this service for all materials currently stockpiled and those materials yet to be added at the Harbour Point location for a flat per load price of $17,000.00. All work will be completed within 90 days of the Notice to Proceed. The price quoted includes insurance in the amount of $1,000,000.00 on the tug and barge and P&I and Jones Act on all MMS crew members. In addition, MMS also carries Florida Worker's Compensation, USL&H Insurance and $1,000,000.00 liability on all our vehicles. We would be glad to name St. Lucie County as additional insured and provide you with certificates of all insurance. Thank you for the opportunity to continue working with St. Lucie County. Since 1 hn W. McCulley Vice President %' Nad AGENDA REQUEST TO: ST. LUCIE COUNTY EROSION DISTRICT ITEM NO. C-2E Date: March 14, 2006 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710a�cw`'ti•- Richard A. Bouchard, P.E. Erosion District Manager SUBJECT: Artificial Reef Deployment Contract: Approval of Amendment No. 2 to Work Authorization No. 1 (C05-06-030) with McCulley Marine Services, extending the contract time an additional 180 days. BACKGROUND: On July 12, 2005 the Board approved Work Authorization No. 01 (C05-06-030) with McCulley Marine Services to deploy 3 barge loads of acceptable materials to the permitted Near -shore Reef Site located approximately 6 miles offshore in water depths of about 55 feet. Two of the three barge loads have been successfully completed. On December 13, 2005 the Board approved amending the contract with McCulley Marine Services for a 180-day extension. Due to problems associated with securing materials, Hurricanes Katrina and Wilma, and other unfavorable weather conditions, the contractor, McCulley Marine Services has requested an additional 180-day extension to complete the third deployment. FUNDS: Funds are available in the following account: $52,000 in Account No. 184-3710-563000-39003; Erosion District — Artificial Reefs PREVIOUS ACTION: June 14, 2005: Board approval to Piggy -Back Martin County s contract with McCulley's Marine Services July 12, 2005: Board approved W.A. #1 with McCulley Marine Services to deploy artificial reef material December 13, 2005: Board approved Amend. #1 for a 180-day extension with McCulley Marine Services RECOMMENDATION: Staff recommends Erosion District Board approval of Amendment No. 2 to Work Authorization No. 01 with McCulley Marine Services and authorize the Chairperson to sign said amended agreement. COMMISSION ACTION: X] APPROVED [ ] DENIED [ ] OTHER: Approved 4-0 Comm. Hutchinson Out IL [x]County Attorney [x]Originating Dept. Public Works CONCURR NCE: /D_/u'g�las Anderson County Administrator CoordinatioNSi naf 11 �1 [ ]Mgt. & Budget [xJMarine Res. Coord ?LJ [x]Fiscal Coordinator pig, [x]Finance Dept. + I •l cm -11-619 (WA #02) WORK AUTHORIZATION NO. 02 Professional Services Related to Pre- & Post -Deployment Dives for FWC Grant No. 05024 Pursuant to that certain Consultant Agreement between the St. Lucie County Erosion District (the "District") and Mr. Lee E. Harris, P.E., PhD (the "Consultant") dated November 22, 2005 (the "Agreement"), Consultant agrees to perform and successfully complete the scope of work as set forth in the Consultant's "Scope of Services", "Work Compensation Sheet", and "Project Schedule" attached hereto and made a part thereof as Exhibits "A", "B", and "C", respectively. The Consultant also agrees to abide by the conditions and requirements of FWC Grant No. 05024. The District agrees to compensate the Consultant as set forth in Exhibit "B" and the work shall be completed in accordance with Exhibit "C". IN WITNESS WHEREOF, the District has as hereunto subscribed and the Consultant has affixed his, its, or their names, or name, on the dates below. ATTEST: DEPUTY CLERK WITNESSES: H IMS WORD/MISC/LHARRIS. WA02 ST. LUCIE COUNTY EROSION DISTRICT BY: CHAIRPERSON Date: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY MR. LEE E. HARRIS, P.E., PhD BY: Print Name: Title: Date: In In LEE E. HARRIS, Ph.D., P.E. Consulting Engineer Phone: 3211795-1126 "Exhibit A" Scope of Work February 15, 2006 Jim Oppenborn St. Lucie County Marine Resources Coordinator 2300 Virginia Avenue Fort Pierce, FL 34982-5652 310 Ormond Ave. Indialantic, FL 32903 Email. Lharris@jit.edu RE: ST LUCIE COUNTY FWC CONSTRUCTION GRANT 2005-2006 Proposal for Performing Work to Assist with Artificial Reef Deployments for St. Lucie County Jim: This letter is to provide you with a proposal and cost estimate for our work for St. Lucie County for providing services to assist with the three offshore deployments funded by the 2005-06 FWC Construction Grant. This proposal consists of the following items: 1. Scope of Work (Exhibit A), 2. Cost (Exhibit B), and 3. Schedule (Exhibit C). To perform this work, we will spend 2 days of ship and diver work for each deployment, with pre -deployment dives and setting buoys on day one, and supervising the reef deployment on day two, for a total of 6 days of work. This assumes that the deployments can be performed during one 10-hour day on -site at sea. Any additional time necessary due to weather delays or equipment breakdowns by the contractor deploying the material may result in additional hours or days needed to accomplish this work. We will also do post -construction inspection and completion of the materials placement forms required by FWC. Please contact me for any further information required. Sincerely, Lee E. Harris, Ph.D., P.E. Consulting Coastal & Oceanographic Engineer LHarris_SLCAR_FWCdeployment.doc Page] of 3 M n LEE E. HARRIS, Ph.D., P.E. Consulting Engineer Phone: 3211795-1126 "Exhibit B" Costs February 15, 2006 Jim Oppenborn St. Lucie County Marine Resources Coordinator 2300 Virginia Avenue Fort Pierce, FL 34982-5652 310 Ormond Ave. Indialantic, FL 32903 Email: Lharris@fit.edu RE: ST LUCIE COUNTY FWC CONSTRUCTION GRANT 2005-2006 Proposal for Performing Work to Assist with Artificial Reef Deployments for St. Lucie County Using the approved rate sheet, the following costs are proposed to perform the work to assist with the St. Lucie County FWC CONSTRUCTION GRANT 2005-2006 Project Note that the proposal below assumes that the marine contractor performing the deployments will perform that work during one 10-hour day. Any additional time necessary due to weather delays or equipment breakdowns by the contractor deploying the material may result in additional hours or days needed to accomplish this work. ST LUCIE COUNTY FWC CONSTRUCTION GRANT 2005-2006 Rate Time (hrs) Amount One full -day Field Work for pre -construction work Project manager 95.00 10 950.00 Small Workboat with operator and fuel 75.00 10 750.00 Diver support — 1 additional diver per day 45.00 10 450.00 Diving & photographic equipment use 75/day 1 day 75.00 One full -day Field Work to supervise deployment 0 Project manager 95.00 12 1140.00 Small Workboat with operator and fuel 75.00 12 900.00 Diver support — 1 additional diver per day 45.00 12 540.00 Diving & photographic equipment use 75/day 1 day 75.00 Subtotal $4,880.00 Total of 6 days of field work for the 3 deployments Subtotal for 3 deployments $14,640.00 Office work: Material placement forms, data analysis, photographs, & report preparation 0 Project manager 95.00 6 570.00 Technical personnel —1 @ 45/hour 45.00 6 270.00 Subtotal $ 840.00 This cost assumes that each deployment will be accomplished during one 10-hour day onsite; additional time will be charged if more time is required to monitor the contractor. TOTAL COST = $16,320.00 LHarris—SLCAR_FWCdeployment.doc Page 2 of 3 0 Now LEE E. HARRIS, Ph. A9 P.E. Consulting Engineer Phone: 3211795-1126 "Exhibit C" Schedule February 15, 2006 Jim Oppenborn St. Lucie County Marine Resources Coordinator 2300 Virginia Avenue Fort Pierce, FL 34982-5652 310 Ormond Ave. Indialantic, FL 32903 Email: Lharris@fit.edu RE: ST LUCIE COUNTY FWC CONSTRUCTION GRANT 2005-2006 Proposal for Performing Work to Assist with Artificial Reef Deployments for St. Lucie County We will coordinate closely with the construction contractor so that the pre -deployment field work will be done in advance of each deployment, and that we will be on location for each of the three deployments. Task Planning Pre -deployment surveys Deployment supervision Post -deployment inspection Post -deployment materials placement report Estimated Completion Time Prior to each deployment, completed by April 1, 2006 Prior to each deployment, completed by June 1, 2006 During each deployment, completed by June 30, 2006 Following each deployment, completed by June 30, 2006 Following each deployment, completed by June 30, 2006 LHarris_SLCAR_FWCdeployment.doc Page 3 of 3 M T1 SECOND AMENDMENT TO WORK AUTHORIZATION NO. 01 CONTRACT C05-06-330 GENERAL MARINE CONTRACTING COASTAL SERVICES ARTIFICIAL REEFS Pursuant to that certain Contract for General Marine Contracting Services (the "Contract) between the St. Lucie County Erosion District (the "County") and McCulley Marine Services, Inc. (the "Contractor") dated June 14, 2005, the Contract is hereby amended to provide retroactively for a 180-day time extension as identified in the Contractor's letter as attached hereto and made a part hereof as Exhibit "A." All other terms and conditions of Work Authorization No. 01 (C-05-06-330) shall be the same and remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Second Amendment to Work Authorization No. 01 (C-05-06-330) to be executed and delivered on the dates below. ATTEST: DEPUTY CLERK WITNESSES: H:/MS WORD/MISC/MCCULLEY.A2. WA1 ST. LUCIE COUNTY EROSION DISTRICT BY: CHAIRPERSON Date: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY McCULLEY MARINE SERVICES, INC. BY: Print Name: Title: Date: Kr McCulley Marine Services, Inc. 2309 N. Old Dixie Hwy. Phone 772.489.6069 Fort Pierce, FL 34946 The Artificial Reef Builders Fax 772.460.9701 February 27, 2006 Jim Oppenborn St. Lucie County Marine Resource Coordinator Engineering Division 2300 Virginia Avenue Fort Pierce, Florida 34982 REF: Work Authorization No. 1, Contract No. C05-06-330 Dear Mr. Oppenborn: This letter is a request for a 180 day extension on the above mentioned contract. The need for this extension is because of the problems we have encountered in securing material for deployment and the unfavorable weather conditions we have experienced over the winter months. Thanking you in advance for your time and consideration. Sin rely, ohn W. McC 1 Vice President �� MAR 22006 Dj; ENGINEERING