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Agenda Packet 01-26-99
... ." \w' JANUARY 26, 1999 ,."", WELCOME AGENDA GENERAL RULES AND PROCEDURES Attached is the agenda which will determine the order of business conducted at today's Board meeting: CONSENT AGENDA- These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA ITEMS- Proclamations, Presentations, Public Hearings, and Department requests are items which the Commission will discuss individually usually in the order listed on the agenda. PUBLIC HEARINGS- These items are usually heard on the first and third Tuesdays at 7:00 P.M. or as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prim: to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the Board. ADDRESSING THE COMMISSION- Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies ready for distribution. NON-AGENDA ITEMS- These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBUC COMMENT- Time is allotted at the beginning of each meeting for general public comment. Please limit comments to five minutes. DECORUM- Please be respectful of others opinion. MEETINGS- All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 7:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, Fla. 34982. The Board schedules additional workshops throughout the year necessary to accomplish their goals and commitments. Notice is provided of these workshops. ~ '-' ""wtI ßOARD OF COUNTY COMMISSIONERS www.stlucieco.gov John D. Bruhn Doug Coward Paula A. Lewis Frannie Hutchinson Cliff Barnes District 1 District 2 District 3 District 4 District 5 AGENDA January 26,1999 9:00 A.M. INVOCATION PLEDGE OF ALLEGIANCE 1. MINUTES Approve the minutes of the meeting held January 19, 1999. 2. PRESENT A TION Public Defender Building- Architectural firm Edlund and Dritenbas will present a plaque to the Board, received by the firm for excellence in architectural design for this building from the American Institute of Architects. 3. GENERAL PUBLIC COMMENT 4. CONSENT AGENDA COUNTY ATTORNEY l I Q ~ ,/ Û I o c-' ;;V J Resolution No. 99-31- Consider staffrecommendation to approve the resolution consenting to the transfer of control of the cable television franchise from TCI to AT &1 nd authorize the Chair to sign the resolution. ,. IJ¡j)V / I /1 Yanaros-Byrd vs. St. Lucie County- Consider staffrecommendatioi ~o approv'{J.e settlement agreement. £- ~ ¡; -p. /1>1-¡:::7 mTMAN SERVICES .-- tJ ¡v , J I ¡Y1 t;/ r/ . Treasure Coast Food Bank· The Board is asked to consider a request for one time emergency funding of $5,000. If granted, staff is recommending approval of Budget Amendment No. 99- 108 appropriating the funds from contingency to Aid to Private Organizations-Treasure Coast Food Bank. PUBI,IC HEARING SA. 5B. 6. NOTICE: All proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted an opportunity to cross-examine any individual testifying during a hearing upon request. ~~ ~ REGULAR AGENDA JANUARY 26, 1999 PAGE TWO 7. COUNTY ATTORNEY ""wtI Agreement Amendment- Consider staff recommendation to approve the eighth amendment to the agreement with George Dugan III, Esquire, for legal representation of indigents in juvenile delinquency cases. 8. ADMINISTRA TION Resolution No. 99-39- Consider staff recommendation to approve the resolution supporting the designation of the Scrub-Jay as the official State b·rd. E:s L C /"' .~~. ,~__ 1.-é~..---ð ( ,/~ t-J é:- I ß/lfr~êJ CO-- C£-~rh-~ /.. - 6q' ß,/;t1¡:' , þL.~7 I r ¿---" . ./t-- /JJ: I -- 13 "r J ¡; ~JJc-cß6£ o . ÞV-c",--- f../r -, '-' CONSENT AGENDA January 26, 1999 ""wtI 1. WARRANTS LIST Approve warrants list No. 17. 2. COUNTY ATTORNEY A. Resolution No. 99-35- Consider staff recommendation to approve the resolution approving the street name "Private Drive" for a private ingress/egress easement in the St. Lucie Gardens Subdivision, notify aU property owners of the approved street name and aU necessary entities that affect service to this area. B. Indrio North Savannas Project- Consider staff recommendation to approve the following option agreements and authorize the Chairman to execute the agreements: Parcel 118 - Clark, Donald and Betty Parcel 119 - Dobbs, John and Wanda Parcel 121 - Gordon, Armond Parcel 122 - Villa, Louis and Loretta Parcels 123, 141 and 146 - Zlinkoff, Norman and Esther Parcel 125 - Dobat, Ralph Parcel 143 - Barile, Florence Parcel 144 - Joliffe, Marsha I. Parcel 145 - Cole, Marie Parcel 147 - Olvesen, Rosemary C. Article V Trust Fund Grant-in-Aid Agreement- Consider staff recommendation to approve the Article V Trust Fund Grant-in-Aid Agreement and Resolution No. 99-37 releasing the grant funds and authorize the Chairman to sign the Agreement. ( D. Interlocal Agreement- Consider staff recommendation to approve the amended and restated agreement with the City of Port St. Lucie concerning road impact fees. 3. PURCHASING A. Resolution No. 99-27- Consider staff recommendation to approve the resolution approving purchasing card policies and procedures. B. Bid No. 99-17- Consider staff recommendation to award the bid for temporary employees to KeUy Temporary and Manpower. Authorize the Chairman to sign the contract as prepared by the County Attorney. C. Bid No. 99-10- Consider staff recommendation to award the bid for resurfacing basketball, tennis and shuffleboard courts to Accurate Tennis Courts in the amount of $6,169 for Lawnwood Tennis Courts and D&B Tennis in the amount fo $4,998 for the lIous Ellis basketball courts. Authorize the Chairman to sign the contracts as prepared by the County Attorney. Reject bids for the shuffleboard courts, rewrite the specifications and grant permission to re-advertise the bid. 4. ADMINISTRA TION Contractor Certification Board- Consider the request of Commissioner Doug Coward to ratify his appointment of R. Dale Trefelner to the Contractors Certification Board. '-' ....",¡ BOARD OF COUNTY COMMISSIONERS ADDITIONS AGENDA JANUARY 26, 1999 REGUI.JAR AGENDA COUNTY ATTORNEY A.I Clerk ofthe Circuit Court- Consider staff recommendation to approve the grant-in-aid agreement for Y2000 funding disbursement and authorize the Chairman to sign the agreement. " ~ï ~. 1 l' ] ':~ " '-" """" .. i BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: January 19, 1999 Tape: 1 Convened: 7:00 p.m. Adjourned: 8:30 p.m. Commissioners Present: Chairman, Paula A. Lewis, John D. Bruhn, Frannie Hutchinson, Doug Coward, Cliff Barnes . Others Present: Doug Anderson, County Administrator, Phil Freeland, Ass1. County Administrator, Dan McIntyre, County Attorney, Ray Wazny, Community Development Director, Paul Phillips, Airport Director, Bill Blazak, Utilities Director, Harvey Lincoln, M & B Manager; Don West, County Engineer, Joe Finnegan, PersonnellRisk Manager, David Kelly, Planning Manager, Susan Kilmer, Library Manager; Dennis Murphy, Land Development Coordinator; Deputy Williams; A. Millie Delgado, Deputy Clerk 1. MINUTES (1-027) It was moved by Com. Coward, seconded by Com. Bruhn, to approve the minutes of the meeting held January 12, 1999; and, upon roll call, motion carried unanimously. GENERAL PUBLIC COMMENTS Mr. David Keown, Lakewood Park resident, addressed the Board and requested the following: 1. A copy of the referendum for the $20 million dollar land acquisition 2. Information on the interest rate paid to Sun Bank 3. The cost of acquiring Holiday Pines Utilities Mr. Stanley Gus, Hammock Lane resident, addressed the Board regarding the yield signs placed on 1-95 and Ockeechobee Road, he requested the Board consider changing them to stop signs. He also addressed the Board regarding the removal of tree trunks and stumps at Heddar Canal. Mr. Everett McKay, S. Ocean Drive resident, addressed the Board regarding the Walton Road bridge and the Expressway Authority. The Chairman advised Mr. McKay that the Board of County Commissioners does not have jurisdiction over the Authority. Mr. Fred Polidori, S1. Lucie County resident, addressed the Board on various issues. He also stated he concurred with Mr. McKay's comments. Ms. Delores Hayes, Friends of the Library, addressed the Board thanking them for their support with the new Library and asked their support continue through the completion. Mr. Kevin Stinnette, area resident, addressed the Board and asked they consider continuing the support of the re-development of Avenue 'D'. ~ ._--~,._~~--- '--' ."-tI , (' Mr. Louis Saverino, Spanish Lakes resident, addressed the Board regarding the removal of the Brazilian Pepper trees in his area. 3. CONSENT AGENDA (1-1420) . .. C-2A pulled for separate vote. Resolution No. 99-28- Consider staff recommendation to approve the budget resolution recognizing the $225,000 donation from the Friends of the Library and establishing a budget for the new downtown Ft. Pierce library furniture. Staff also recommends the Board approve the list of furniture and equipment the library staff has selected for the new library and direct them to immediately begin the purchasing process. Com. Barnes addressed the Board regarding the shelving at the Library and requested the Board consider adding $13,000 out of contingency in order to have shelves made out of sturdy wood as opposed to particle board. It was moved by Com. Barnes, seconded by Com. Bruhn, to approve Resolution No. 99-28 as amended adding $13,000.00 out of contingency to the budget resolution; and, upon roll call, motion carried unanimously. It was moved by Com. Barnes, seconded by Com. Bruhn, to approve the balance of the Consent Agenda to include Additions A-I; and, upon roll call, motion carried unanimously. 1. WARRANT LIST The Board approved Warrant List No. 16. 2. MANAGEMENTIB UD GET B. Resolution No. 99-36 The Board approved Budget Resolution No. 99-36 a resolution appropriating $2,500 from cable franchise filing fees to pay administrative costs associated with the franchise fee agreements. Also approved the line to line transfer for $7,500 for the same purpose. 3. PUBLIC WORKS Engineering- The Board approved the release ofthe existing Surety Bond from Metr~politan Life Ins~rance Co., (d/b/a! Riverland Groves) and accepted a new Surety Bond from Riverland and IndIan Sun, L.C. 4. MOSQUITO CONTROL Resolution No. 99-32 The Board approved the resolution amending Resolution .No. 9~-237 .expanding the area of review of the Blind Creek Advisory committee to the entIre IndIan River Lagoon Blueway and change the name of the committee to the Blueway Advisory Committee. 5. COMMUNITY DEVELOPMENT A. Whimbrel Landings- The Board approved granting final plat approval fo~ the site 'plan known as Whimbrel Landing SID located on the southwest comer of the mtersectIOn of North SR A-I-A and Jack Island Access Road and authorized final execution. '. - --.... '-"- -""",:-""",,,.;~<;,~,>,,,-,,:.:::'r:~:-= ."-.....,,""..:',..., :-~" ~._.:-. ""~-"~"':'-'-~"~7=.:'~'~~-:-C'-C:-''''''-'~''~:_..r""" .""_ oo.....c=·,,· "'~"""~"';"',' "",~~,.,,,,,,,,,,,,,.~;>:;¡: ;C" ,:.~.-"-_.. .~< -.......''','.. :.',.-r:~.":<". ;..' ..' .. '. .. '. ~.._......_. ~"7";'_.;-...;:.'~..:.. .....:,;..__:".....:__._" ....:.~.:..'.:'-~.-:.._. '~.;~"'- ;: -.' 01/15/99 FZAB~ARR ,~':'":'" ''';¡¿~~ FUND ." 001 00 100 1 001116 001120 001228 001235 001242 101 10 100 1 101003 101006 102 102001 102103 105 107 121 140 140274 160 170 182 183 183001 183206 185201 185202 185203 186 186201 186202 242 315 316 352 382 401 401216 418 421 441 451 461 491 501 505 510 611 .. '" ... '. .~~ - -.._. --.~':';t' .~, '- ~ .-.---._~~.--_. ......- '~~~.' -- ....,.-'-"._,....-.-~..~ ...~..... . .. ....",,¡. . ST. LUCIE COUNTY - BOARD VARRANT LIST #16- 09-JAN-99 TO 15-JAN-99 FUND SUMMARY .':J TITLE General Fund Recreation Speciai Events Sec 112/MPO/FHVA/Planning 98199 Communi ty Services Block Gmt 98/99 ílhi te Ci ty Park DEP TDC Planning Grant 98/99 98/99 E. H.. P.A. Transportation Trust 'Fund Transportation Trust Interlocals Transportation Trust/Local Option Transportation Trust/Impact Fees Unincorporated Services Fund Drainage Maintenance HSTU Urban & Community Forestry 97/98 Library Special Grants Fund Fine & Forfeiture Fund Blakely Subdivisiòn Fund Port & Airport Fund FOOTI Terminal Expansion Plan Maintenance RÅD Fund Court Fàcilities Fund Environmental Land Acquisition Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Hediat FDJJ-Teen Court 98/99 FHFA-185-SHIP 96/97 FHFA- SHIP 97/98 FHFA-SHIP 98/99 Recycling Operating Fund DEP-Recycling & Education 97/98 DEP-Recycling & Education 98/99 Port I&S Fund County Building Fund County Capital SHI Vastewater Treatment Proj Fund Environmen tal Land Capi tal Fund Sanitary Landfill Fund DEP-Litter Control & Prevent 98/99 Golf Course Fund H.E.V. Utilities Fund North Hutchinson Island Utilities S. Hutchinson Utilities Fund Sports Compl~~.Fund Building Code Fund Automated Services Fund Insurance & Loss Fund Service Garage Fund Tourist Development Trust-Adv Fund GRAND TOTAL: . . ...-...:"":_,~~ .~.Þ'!;'\~o¡.".:--~._..~. ,.....,.-........-..:........~~~ ;~~:...~~!~~:=??~ .¡:~~:::?::" :.....,-:~. ;..;.,~....""._~~..---i..;,\~,~, ~.'.'c. ..::_~~~b~i:.,:, ~.::;~:;:~.;--=-- è_; '.;' ": < . . -- . EXPENSES 377,467.02 .3,760.00 1,516.72 124.39 9,939.00 66.25 1,768.50 74,385.68 388.08 3,050.00 525.00 27,023.98 1,927.62 378.01 858.37 204,624.99 66.03 5,579.42 60,042.60 2,513.68 172.88 1,059.67 6,361.46 1,001.80 459.88 101. 39 2,301.50 393.76 533.41 73.18- 525.97 206,001.25 1 , 500 . 00 1,989.08 608.75 5,000.00 13,660.86 845.68 17,521.31 17,697.55 79,526.61 72 , 500. 72 8,315.63 6,086.15 47,242.26 272 . 40 10,717.80 2,103.74 1,280,433.67 ~--- -....-..,._...~...-_........".----... .' ---.--.-..----- - ~ r PAGE 1 ; PAYROLL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,360.18 6,291.04 0.00 0.00 9, 651. 22 .'--, .~ .<,....---,.._-..--.~--~---- ... .- -o.ç_.,_ .__ .~~_ ...-__~._.:.;~;--:--':;.¡'"".;.'~.',:...;~L·:--,;.;~~':..... ...........,....."".....- ..,...-..._;~;. ......._.c, '....._ .-,....--......,..,. 'I~~."',' ...~~.'"'~,.".<, .,..... ..'~, ., . . h ". ..;.;....-....-- .'-~'-" --'., ,~- ~~~-:>.':f;~~":~_~"'::"".~.., ...~___.,~.. '.~_---'~..""""'~"3"~-;-~"1-""':=., .. -_:_"_._-.-~'- -""'-' --.:_~ .~ - -"'"I. - -----....~---~~.,,-. . "". . . -. .- ~.. ~ "';-,-,. .~_. . ". ---.- .'- "-.-......- '.' .' . . -- -..:-'..--.'. - . -... .-.-- '-'- ::.-..,~--._--::...._.....-. .............;-=>-'... , ~.~.- -- .'.'" .-- '. ...---- -,,- . . . ~~- ..~,~ ~ ~.____':"":::"".......,';\-:--.'"'.,.....,.:...~.-:-:-:~"""':"-. .,~--:"~_ ~__ ~,..__-r- .....~~.....-..,.. ". -...;-' ..'~' .... ~ -.:.:- _.;. .' '-~-- ------. .._...-:--=:-::-...;;:-~~~P:ö"'~.&"T~-¡_._~ .""':"_....~-~ ~_:~.""-~.~,..~- :......:::--.;::-~. -"" .-"'--",,'. - . . - -'.".---"...q ,". ..', - . . .--.-.- -.... " --...-~~..... ~. .- ~~~~~~-~~.:.:~~:;~. ~~;.~:::~~,':.-"':.': :..~.-:..::. :.:..:"..~~~.~.:<;.;;~~:.~ ~~~:~~~~,;,,~:-?~:_-.w.~.~;~-'" ~: ",:~.;....' "-,.......-- :- "'. .~.. .:.'"" .....:....:.."£..::.;~ .':>::...::..~.. .' .' ~_~'"l-.- _:"';-~.,........,--=:,."..... ~'=-~--""": ~--..,...,...... .....-...:.. ~ -~ . - ~5li£~~:;::~:~~~-:::~=2::;:~~::~::,::~: ~_;::::::~:-:~ .' . .....-=---r,__~:_.~.._.' .;>.. . . .:. ~ _ ~ . '. . _ ;~..~." .....~.'.~.!-,.?'_.:~:.._::-~~...: ,~:;,_. ~......i-~~~~~~,¡~~~.,~.~~~.,..~..~_...'I.-~~~:~~.~:,:;·~~~"~~·-~~312:¿':~~-.:~~~·~~_~·~'~':-·:·_"···.·~. ~~~;'. -.rr . -";'.'-':"::_"7",:~;.".:..__-.-_ . '" .... ....-~._ :..;. .- ..i. . _ _ . _ _ .. '-' , '...." B. Interlocal Agreement- The Board approved the interlocal agreement with the St. Lucie County Fire District for the establishment of a single point of collection for all Fire Department building pennits and inspection fees. 6. ADMINISTRATION Taylor Creek- The Board approved the submission of a letter to the National Estuary Program requesting $200,000 to be used for the dredging of Taylor Creek. A-I ADMINISTRATION Taylor Creek- The Board approved the submission of a letter to the South Florida Water Management District to request $350,000 from FIND to be used for the dredging of Taylor Creek. PUBLIC HEARINGS COMMUNITY DEVELOPMENT(1-1591) 4.A Resolution No. 99-004/Petition of Ernest Bodine- Consider staff recommendation to approve the resolution granting a change in zoning from the RM-5 zoning district to the AR--1 zoning district for 9.7 acres ofland . It was moved by Com. Barnes, seconded by Com. Bruhn, to approve Resolution No. 99-004; and, upon roll call, motion carried unanimously. B. Resolution No. 99-006/Petition ofFt. Pierce Air Center- Consider staff recommendation to approve the resolution authorizing a Major Adjustment to the existing Conditional Use at the St. Lucie County International Airport. It was moved by Com. Hutchinson, seconded by Com. Coward, to approve Resolution No. 99- 006; and, upon roll call, motion carried unanimously. C. Ordinance No. 99-001- This was the first of two required public hearings and was being continued from January 5, 1999. Consider staff recommendation to approve the ordinance which proposes general amendments to the St. Lucie County Land Development Code. The second public hearing will be held on February 2, 1999 at 7:00 p.m. or as soon thereafter as possible. Com. Coward commented on the PUD's and stated he would like to see the size ofPUD's reduced, he does not which to see us having the same problems as in the past. Mr. Charles Grande, Hutchinson Island resident, addressed the Board regarding the definition of "Open Space" and " Common Open Space". He also commented on telecommunication towers in the area. He requested an area of the section regarding open space, be changed to read," open space may include private yards". With respect to the telecommunications towers, Mr. Grande stated there's no reason to have these towers any where other than on the county owned sewer land or the power plant. Mr. Grande requested the "exception" wording be removed from 0- 99-01. Mr. Bill Hearn, Tozier Rd. resident, addressed the Board in support of smaller parcels for PUD's. "'-' ~ Ms. Shirley Burlingham, President of the North Beach Association, addressed the Board regarding section 4.01.05 (E) Telecommunication Towers. The Board discussed the location of the towers. The County Attorney stated staff may want to refine the word "buildings" i.e. condominiums etc., He also offered the suggestion that ifthe Board is inclined to limit it to this, there may be a mention of utilities because this would further indicate we allow them in some locations. He suggested touching base with the tower expert indicating that with those location standards that there is adequate coverage on the island so that this is on the record. Com. Barnes stated he felt they should stay with the limitations on prior existing or previous existing structures which are available such as high rises and the power plant. He cannot imagine placing towers on the two sites, i.e. North Beach and South Beach because they are very visible. The County Attorney stated they should look at the buildings and give it more thought and come up with better language. Com. Coward suggested changing the language in section 4.01.05 E deleting the first part ofthe sentence and place "antennas" are exempt. Com. Bruhn concurred with Com. Coward. Com. Coward pointed out a correction on the mining section. He also requested the section on native habitat read, "Native Upland Habitat" for clarification. No action required at this time, the seconded Public Hearing will be held on Tuesday, February 2, 1999 at 7:00 p.m. or as soon thereafter as possible. STAFF COMMENTS The Land Development Coordinator advised the Board that there is a need for two at large citizens to be appointed to the Local Hazard Mitigation and Strategies Program Committee and asked them to consider appointees for a future meeting. There being no further business to be brought before the Board, the meeting was adjoumed at 8:30 p.m. Chainnan Clerk of Circuit Court \ ~ AGENDA REQUEST IT~ NO. A- \ DATE: January 26, 1999 ADDITIONS REGULAR [ XX ] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY{DEPT): County Attorney Daniel S. Mcintyre County Attorney SUBJECT: Grant-in-Aid Agreement - Year 2000 Funding Disbursement - Office of the State Courts Administrator - Clerk of the Circuit Court BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the grant-in-aid and authorize the Chairman to sign the grant-in-aid. COMMISSION ACTION: Jx( APPROVED [] DENIED [ ] OTHER: "'-- County Attorney: Review and ADDrovals Management & Budget ~ Other: Purchasing: tb.d ñ-ec../aJJcI- /1(!17 :f:~r:5/96 {:j Originating Dept. Finance: (C~~:ì!;k for Copy only, if applicable) . , ( l_ '-- '-' ......; >It INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO. 99-81 DATE: January 25, 1999 SUBJECT: Grant-in-Aid Agreement - Year 2000 Funding Disbursement - Office of the State Courts Administrator - Clerk of the Circuit Court BACKGROUND: Attached is a copy of a proposed Grant-in-Aid Agreement to the County for an automated court record system for Year 2000 Compliance. Under the terms of the grant agreement, the Office of the State Courts Administrator (OSCA) will disburse to the County four hundred twelve thousand eight hundred ten and 0/100 ($412,810.00) dollars to cover costs directly associated with ensuring the County's Automated Court Record System. As the Board is aware, the Clerk has entered into a contract with a vendor to provide for an automated court record system for Year 2000 compliance. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the Grant-in-Aid Agreement and authorize the Chairman to sign the Grant-in-Aid Agreement. DSM/ caf Attachment . ,. . , . . . '-' -....I ~ Grant-in-Aid Agreement to St. Lucie County for Automated Court Record System Year 2000 Compliance WHEREAS JoAnne Holman, Clerk of the Circuit Court for St. Lucie County has responded to the Florida Supreme Court's recent Year 2000 assessment and indicated therein a need for financial assistance to ensure automated court record system compliance with the Year 2000, and WHEREAS the Florida Supreme Court, Office of the State Courts Administrator has requested and obtained funds from the State of Florida Year 2000 Task Force on behalf of JoAnne Holman, Clerk ofthe Circuit Court for St. Lucie County; This Agreement is made between the Florida Supreme Court, Office of the State Courts Administrator (the "OSCA") and St. Lucie County, Florida (the "Grantee") on behalf of JoAnne Holman, Clerk of the Circuit Court for St. Lucie County (the "Grant Manager"). The parties agree that: A. The OSCA will disburse to the Grantee $412,810 as a grant-in-aid provided pursuant to State of Florida Year 2000 funding to cover costs directly associated with the ensuring that St. Lucie County's Automated Court Record System is Year 2000 compliant. B. The Grantee shall utilize these funds only for costs directly associated with ensuring Year 2000 compliance of St. Lucie County's automated court record system(s) which process criminal, civil, juvenile, probate, family, domestic relations and traffic cases and for costs directly associated with ensuring Year 2000 compliance of automated systems which fulfill the functions of child support enforcement, jury management and witness management. An automated court record system shall be defined as including the application software and supporting system components. Supporting system components shall include database software, server hardware, server operating system software, workstation hardware, workstation operating system software, network hardware, network software and peripheral devices necessary for operating the application software. C. The Grantee shall utilize these funds only for the least-cost alternative for meeting the requirements set forth in Provisions A and B, above. Neither existing application software nor any existing supporting system component as listed in Provision B, above, shall be replaced through the use of these funds when the least-cost alternative for Year 2000 compliance would be to remediate, upgrade, convert, or modify ~isting application software and/or existing supporting system components. Conversely, neither existing application software nor any existing supporting system components as listed in Provision B, above, shall be remediated, upgraded, converted, or modified through the use of these funds when the least-cost alternative for Year 2000 compliance would be replacement. _ Page 1 of 6 \...f ......, D. All automated court record application software purchased with these funds to replace 't existing application software shall meet the requirements set forth in Appendix A, attached. E. These funds shall not be used for custom development of automated court record systems to satisfy unique local requirements beyond those necessary to ensure Year 2000 compliance and to satisfy the requirements set forth in Appendix A, attached. F. These funds shall not be used for on-going support and maintenance of any system. Negotiation of, and payment for, ongoing system support and/or maintenance shall be the responsibility of the Grantee through the use of local funds. G. These funds include an allotment for minimum reasonable expenses for professional and technical services associated with the implementation of systems satisfying Provisions B, C, D, E and F, above. Professional and technical services include analysis, installation, data conversion, data loading, system integration and training. Payment for costs incurred for such professional and technical services not covered by the funds provided though this agreement shall be the responsibility of the Grantee through the use of local funds. H. The OSCA will provide the Grantee with these funds in one payment to S1. Lucie County. I. The Grantee shall provide monthly progress reports to the OSCA in the format and manner specified by the OSCA. These reports shall be signed by the Clerk of Court. For reporting purposes, progress should be provided on the 27 tasks listed below, if applicable: Criminal 1. 2. 3. 4. 5. 6. 7. 8. 9. Workstation HardwareIBios Upgrade Workstation OS Upgrade Workstation Replacement Server Upgrade Server Replacement Software Upgrade Software Remediation Software Replacement Net Upgrade/Replacement - Page 2 of 6 Civil -cot 1. 2. 3. 4. 5, 6. 7. 8. 9. Traffic 1. 2. 3. 4. 5. 6. 7. 8. 9. '-' ......, Workstation HardwareIBios Upgrade Workstation OS Upgrade Workstation Replacement Server Upgrade Server Replacement Software Upgrade Software Remediation Software Replacement Net Upgrade/Replacement Workstation HardwareIBios Upgrade Workstation OS Upgrade Workstation Replacement Server Upgrade Server Replacement Software Upgrade Software Remediation Software Replacement NetUpgrade/Replacement J. By signing this agreement the Clerk of the Court certifies that all local funds available for ensuring Year 2000 compliance of all critical automated court systems have been exhausted and that all funds granted by this Agreement will be used in accordance with the Provisions set forth herein. K. Although funds are granted by this Agreement to aid the Grantee in ensuring automated court record system Year 2000 compliance, it is the Grantee's ultimate responsibility to ensure said compliance. L. The Grantee will encumber all grant funds provided under this Agreement upon receipt. The Grantee will return any unexpended portion of the grant funds, along with any interest accrued on the unexpended portion, to the OSCA for reversion to the Year 2000 . General Revenue Fund, unallocated on or before July 1, 1999. M. The Grantee will maintain proper documentation of all monies spent in a manner ~ufficient for proper pre-audit and post-audit thereof. The Grantee will maintain all expenditure records for a period of 4 years following the conclusion of this Agreement. Page 3 of 6 R. '-' '-' N. All records made or received by the Grantee in conjunction with this Agreement will be 1t maintained according to the provisions of Rule 2.051, Florida Rules of Judicial Administration. O. The Grantee will make all purchases and expenditures in accordance with S1. Lucie County's purchasing rules. P. The Grantee will not use any portion of grant funds for the purpose of lobbying the Florida legislature, the judicial branch, or a state agency. Q. The Grantee will have an audit perfonned in accordance with the rules of the Auditor General promulgated pursuant to section 11.45, Florida Statues, or have a statement prepared by an independent certified public accountant attesting that it has complied with the provisions of the grant agreement, as required by section 216.349(b), Florida Statutes. Copies of the audit or statement will be filed with the OSCA and with the Auditor General. If, in the judgment ofthe OSCA, the Grantee for any reason fails to comply with the tenns ofthis Grant-in-Aid Agreement, the OSCA will have the right to tenninate this agreement on 5 days written notice by certified mail. In the event oftennination, the Grantee will return all grant funds received to the OSCA for reversion to the Year 2000 General Revenue Fund unallocated. S. The tenn of this agreement is February 1, 1999 through July 1, 1999. This agreement constitutes the entire understanding of the parties. All modifications to this Agreement must be in writing. Page 4 of 6 '-' FLOR¡pA SUPREME COURT, OFFICE OF THE STATE COURTS ADMINISTRATOR BY: Kenneth R. Palmer State Courts Administrator ST. LUCIE COUNTY BY: Chair Board of County Commissioners CLERK OF T~E COURT . ,,1 >¿¿;d4L/ ,/ "'Clerk ofthe Circuit Court / (..../ Address - Page 5 of 6 ""'" · . '-' 'wi ~ ApDendix "A" All automated court record application software purchased with these funds to replace existing application software shall meet the following requirements. · The application software must be a "true" graphical user interface. · The system must utilize a relational database. · The software vendor must certify that all future statutory and state reporting changes will be incorporated ftee of charge. · All application software must comply with all Florida statutory and state reporting requirements. · All software must be Y2K compliant. ~ Page 6 of 6 ~ ~. AGENDA REQUEST ITEM NO. 2 DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING ] CONSENT () TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Nick Dragash SUBMITTED BY (DEPT) :Central Services SUBJECT: Plaque Presentation - Public Defender's Building BACKGROUND: The Public Defender's Building was designed by the firm of Edlund & Dritenbas Architects. Edlund & Dritenbas has received the award for excellence in the architectural design from the American Institute of Architects for this Building and would like to present such plaque to the Board of County Commissioners, St. Lucie County. PREVIOUS ACTION: N/A FUND AVAIL. : N/A RECOMMENDATION: N/A COMMISSION ACTION: C>(] [ ] APPROVED OTHER: DENIED "----' nderson Administrator County Atty: () Purchasing: () Review and Approval Management & Budget: () Origin. Dept: () Other: () Eff. 6/3/96 i~ "' '-' ...., I MEMORANDUM CENTRAL SERVICES TO: BOARD OF COUNTY COMMISSIONERS FROM: Nick Dragash, Manager, Central Services DATE: December 10, 1998 SUBJECT: AGENDA REQUEST Plaque Presentation - Public Defender's Building BACKGROUND: The Public Defender's Building was designed by Edlund & Dritenbas Architects. The finn of Edlund & Dritenbas has received the award for excellence in architectural design from the American Institute of Architects for this Building and would like to present such to the Board of County Commissioners, St. Lucie County. ~ NICK DRAGASH ND:bk att. JAN-21-99 10:07 AM CFNTRAL.SERVICES 561 462 1444 " Y" ., I' MERIT AWARD 11 IE INDJAN RIVER CHAPTm{ , )f THE AMEJU<:AN INSTITUTE OF ARCHITECTS (~( )NFJ!RS "flllS AWAIt) FOn EXCELLENCE IN ^I~Cl'IITECTlJIQ\L J)ESIGN ST. LUCIE CO. PUBLIC DEFENDERS OFFICE FORT PIERCE,FLORID^ EDLUND & DRITENBAS ARCHJTECTS,P,A, ANNUAL ARCHITECTURAL FORUM 1999 P.01 - , . -..;----. AGENDA REOUEST -....I ITEM NO. s '-'" Continue to 2-9 DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING [XX] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. Mcintyre County Attorney SUBJECT: Application for Consent to Transfer of Control of Cable Television Franchise from Tele- Communications, Inc. (TCI) to AT&T Corp. BACKGROUND: See attached memorandum FUN DS A V AI LABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve Resolution No. 99-31 and authorize the Chairman to sign the resolution. [] APPROVED [] DENIED [ ] OTHER: COMMISSION ACTION: County Attorney: /y Review and Approvals M~nag~~nt & Budget m71/I(.· P' Other: f- Purchasing: Originating Dept. Other: Finance: (Check for Copy only, if applicable) Eff. 5/96 " .\..i ""wtI ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO. DATE: 99-13 January 12, 1999 SUBJECT: Application for Consent to Transfer of Control of Cable Television Franchise from Tele-Communications, Inc. (TCI) to AT&T Corp. BACKGROUND: Tele-Communications, Inc. (TCI) has applied to the County for consent to transfer of control of its cable television franchise to AT&T Corp. A copy of the application form is attached. Copies of the supporting documentation are available for review in the County Administrators office. The County's cable consultant has reviewed the material submitted by TCI and has drafted a resolution consenting to the proposed transfer of control of the cable television franchise from TCI to AT&T. A copy of the draft resolution is attached. Notice of the public hearing was published in the Tribune on Januaty 11, 1999. RECOMMENDATION ¡CONCLUSION: Staff recommends that the Board approve Resolution No. 99-31 and authorize the Chairman to sign the Resolution. R~ðïl~~~ ' Daniel S. McIn e County Attornr '- DSM/caf Attachments 't TO: FROM: C.A. NO. DATE: SUBJECT: '-" ~.,,- ~ ~ ~/- -178 ~q'as INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA Board of County Commissioners Daniel S. McIntyre, County Attorney ~ 99-82 January 25, 1999 January 26, 1999 Public Hearing - Transfer of Control of TCI to AT&T Attached is a revised resolution that replaces the resolution that is in your agenda packet. DSM/ caf Attachment Copy to: County Administrator Assistant to the County Administrator \..I """ 't RESOLUTION NO. 99-31 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, APPROVING THE TRANSFER OF CONTROL OF THE TCI OF NORTHERN NEW JERSEY, INC. CABLE TELEVISION FRANCHISE FROM TCI TO AT&T CORP. WHEREAS, on September 18, 1998, St. Lucie County received notification of the proposed transfer of control of the TCI of Northern New Jersey, Inc. ("TCI-NJ") cable television franchise from TCI to AT&T; WHEREAS, pursuant to Ordinance No. 98-09 of St. Lucie county, and the franchise agreement, no such change of control may occur without prior approval of the Board of County Commissioners; WHEREAS, the County has required that the applicant fulfill the obligations of Sections 1-5.5-11 and 1-5.5-14 of the cable television ordinance No. 98-09 and Sections 30-31 of the cable television franchise and provide information on the proposed transaction including details on the legal, financial, technical and other qualifications of the transferee and on the potential impact of the change of control on subscriber rates and service; WHEREAS, under FCC Rules, 47 CFR Section 76.502, St. Lucie County has 120 days from the date of submission of a completed FCC Form 394, together with all Exhibits, and any additional information required by the franchise agreement or applicable state or local law, to act upon an application to sell, assign, or otherwise transfer controlling ownership of a cable system; WHEREAS, it is the position of the County that the 120 days time period to act upon the application of TCI has not commenced due to the fact that TCI has not -1- \w' ""wtI subrn¡tted a completed FCC Form 394 together with all exhibits and all information required by the franchise agreement; WHEREAS, the County shall act upon TCl's application on January 26, 1999, pursuant to TCl's express consent that the County waives no rights under Federal, state and local law and the Ordinance and franchise by scheduling consideration of the transfer on January 26, 1999 and pursuant to TCl's express consent that the date January 26, 1999 is not after the expiration of the 120 days review period provided for in Federal law; WHEREAS, the County has required written acceptance from TCI-NJ of the terms and conditions of this Resolution by affidavit as a condition precedent to the Adoption of this Resolution (affidavit attached hereto as Exhibit A); WHEREAS, in the event the proposed transaction between TCI and AT&T Corp. is not consummated or does not reach final closure for any reason, or in the event such closure is reached on terms substantially or materially different to the terms described in the FCC Form 394 and exhibits thereto, this Resolution, together with the affidavits of acceptance submitted by the proposed transferor and transferee, shall be null and void. NOW, THEREFORE, be it resolved by the Board of County Commissioners of St. Lucie County, that: 1. To the extent required, the Board of County Commissioners of St. Lucie County hereby consents to the change of control of St. Lucie County Cable Television Franchise from TCI to AT&T. -2- '-' "wi 1t2. That the consent granted herein does not constitute and should not be construed to constitute a waiver or release of any obligations ofTCI under Ordinance No. 98-09 and the cable television franchise of St. Lucie County. 3. That the consent granted herein does not and should not be construed to constitute a waiver of any right of the County under Ordinance No. 98-09 of St. Lucie County and the cable television franchise; and further, this consent shall not prejudice the County's rights with respect to the enforcement, renewal or transfer of the current cable television franchise and any amendments thereto. 4. That the consent herein granted is conditioned upon (a) TCI-NJ's assurances set forth in its affidavit submitted to the County on _ and attached hereto as Exhibit A; (b) TCl's Plan of Compliance submitted to the County on _ and attached hereto as Exhibit B; and (c) TCl's submission to the County of cost recovery for all costs incurred by the County directly or indirectly related to the transfer process including, but not limited to, consulting fees and legal fees no later than thirty (30) days after the effective date of this Resolution. 5. That the consent herein granted is limited to the right to provide cable services, and to the extent not otherwise prohibited by applicable law, TCI-NJ shall be required to obtain any lawful permission from the County, prior to its providing any other services within the County. 6. That this Resolution shall have the force and effect of continuing the agreement between TCI-NJ St. Lucie County, Florida, the Franchise Authority. 7. That the County hereby reserves all of its rights pursuant to Federal, state and local law including, but not limited to the rights in (a) the franchise renewal process including, but not limited to, the right to consider violations of the franchise by TCI-NJ; -3- '-' 'wi (b) ths franchise transfer process including, but not limited to, the right to act upon any application to sell, assign or otherwise transfer controlling ownership of the cable system; and (c) the enforcement of the current cable television ordinance No. 98-09, as amended and the current cable television franchise as amended. 8. That the consent herein granted is an express non-waiver and reservation of the County's rights and authority with respect to TCI-NJ's compliance with applicable law including, but not limited to Cable Television Ordinance No. 98-09 and the cable television franchise. TCI-NJ, and to the extent required by the franchise or allowed pursuant to applicable law its parent, affiliates and subsidiaries shall be liable for any and all violations of said law and agreement notwithstanding whether any such violation arose prior to the effective date hereof. The County's approval of the transaction shall in no way be deemed a representation by the County that TCI-NJ is in compliance with Ordinance No. 98-09 or the cable television franchise. 9. That the consent granted herein is subject to TCI-NJ's compliance with all other applicable legal requirements and the County does not waive and expressly reserves the right to enforce full compliance with applicable ordinance and franchise requirements, whether or not any non-compliance that may be determined arose before or after the change of control of the TCI-NJ franchise from TCI to AT&T Corp. 10. That this Resolution shall become effective upon the date of its adoption. After motion and second, the vote on this Resolution was as follows: Chairman Paula A. Lewis XX Vice Chairman John D. Bruhn XX Commissioner Doug Coward XX Commissioner Frannie Hutchinson XX -4- '-' ...,¡ 't Commissioner Cliff Barnes xx PASSED AND DULY ADOPTED this _ day of January, 1999. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney -5- \...;' 'WI 't EXHIBIT" A" UNCONDITIONAL ACCEPTANCE OF TERMS OF RESOLUTION NO. 99-31 BEFORE ME, appeared the undersigned authority who having been duly sworn upon his oath deposes and states that: 1. The affiant is the President of TCI of Northern New Jersey, Inc., doing business as TCI Cablevision of the Treasure Coast ("TCI-NJ"), and is the person authorized to execute this document on behalf of the TCI Cablevision of the Treasure Coast. 2. The affiant is submitting this affidavit as a condition precedent to the transfer of control the TCI-NJ cable television franchise from TCI to AT&T Corp. 3. Affiant attests that TCI-NJ is the current franchisee in St. Lucie County for all costs incurred by the County directly or indirectly related to the transfer process including, but not limited to, consulting fees and legal fees. Payment shall be made to the County no later than thirty (30) days after adoption of Resolution No. 99-31 or Resolution No. 99-31 shall be deemed null and void. 5. At the request of the County, Franchisee shall demonstrate compliance with the technical obligations set forth in the Franchise including, but not limited to, Section 13(G) and 14(D) or in the alternative, shall provide the County with an acceptable Plan of Compliance. Franchisee shall provide, no later than one year after the effective date of Resolution No. 99-31, at no cost to the County, a fiber optic link connecting the County jail and County Courthouse. 6. Franchisee shall cooperate in any franchise fee compliance inquiry in connection with any possible franchise fee arrearages that may have arisen or that may arise through the exclusion of certain revenue streams including, but not limited to, advertising revenue and programming payments. 7. To the extent no less than in any other community, Franchisee shall comply with all lawful requirements with respect to nondiscriminatory access to Franchisee's Internet platform for providers of Internet and online services. Franchisee agrees that if it provides open (i.e., nondiscriminatory) access to its Internet platform in the County of St. Lucie, then Franchisee shall commit to nondiscriminatory access in the County of St. Lucie upon equivalent terms and conditions as it provides in other communities. 8. Franchisee shall comply with all other applicable legal requirements, including carriage of broadcast digital and high definition television signals, and interconnection of the cable system with potential competitors for purposes, among other -6- ........ "-' thing~, of sharing cable PEG channels as required by the Franchise Agreement or applicable law. 9. Franchisee agrees that Internet services and content enhanced Internet services, including, but not limited to @ Home, shall be deemed "cable services" as provided under Title VI of the Communications Act of 1934, as amended. Revenues received from such services, including but not limited to, modem, advertising and sales revenues, shall be included within the definition of gross revenues for the purposes of the franchise fee calculation to the maximum extent required under the franchise agreement. 10. Franchisee acknowledges that the Legislative History of the 1992 Cable Act contemplates that the County may address any deficiencies in service, including non- compliance, at the time of any transfer or change of control of the Franchise. The Franchisee agrees to ensure that it assumes responsibility for any and all non- compliance under the current franchise that may now exist or may later be discovered to have existed during the term of the franchise even if prior to the closing of the change of control. 11. Franchisee unconditionally accepts all terms and conditions of Resolution No. 99-31. FURTHER AFFIANT SAYETH NAUGHT. TCI CABLEVISION OF THE TREASURE COAST, INC. By: AT&T CORP. hereby accepts the terms and conditions of this affidavit and Resolution No. 99-31 and agrees to do everything necessary to ensure compliance therewith. By: -7- - . ....... ...., *************** -IND. XMT JOURNAL- **************** DATE JAN-25-1999 ***** TIME 11:20 ******** JOURNAL No. = 21 DATE/TIME = JAN-25-1999 11:17 DURATION = 00:03'25 COMM.RESULT OK FILE No. PAGE (5) 007 MODE TRANSMISSION DESTINATION = 915617789635 RECEIVED ID / 5617789635 RESOLUTION = STD -ST. LUCIE COUNTY ADMIN. ********************************************************** - 407 467 2131- ************ - - - ~ '-" "'" AGENDA REOUEST ITEM NO. (¿; DATE: January 26,1999 REGULAR [X] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT) :Human Services Division Beth Ryder, Manager SUBJECT: Request by the Treasure Coast Food Bank, Inc. for emergency one time funding of $5,000. BACKGROUND: The Treasure Coast Food Bank, Inc. experienced unexpected capital expenses after purchasing a building to house the food bank and other non-profit agencies. The shortfall has caused an adverse effect for the agency's day-to-day operations, including the purchase of food. FUNDS AVAIL. 001- 6900- 582021- 600 PREVIOUS ACTION: N/A RECOMMENDATION: Should the Board decide to approve this request for $5,000, staff is recommending approval of .~ the attached Budget Amendment No. BA 99-108 appropriating the funds from Contingency to Aid to Private Organizations- Treasure Coast Food Bank. COMMISSION ACTION: N' APPROVED [] DENIED [ ] OTHER: Dou as M. Anderson County Administrator Jt coordination/Si~S~A¡r Management & Budget~ ~ Purchasing: County Attorney: Originating Department: Other: Other: Finance: Check for copy only, if applicable ~ .....,¡ l r, ,;~" HUMAN SERVICES MEMORANDUM # 99-20 FROM: Douglas Anderson, County Administrat~4 Beth Ryder, Human Services Manage~ TO: SUBJECT: Request by the Treasure Coast Food Bank, Inc. for Emergency Funding Assistance in the Amount of $5,000. DATE: January 11,1999 The Executive Director of the Treasure Coast Food Bank, Inc., in a letter dated December 10,1998, (copy attached) requested emergency funding assistance for the Food Bank because of unexpected capital expenses after purchasing a building to house the food bank and other non-profit agencies. The total shortfall was estimated at $95,750.00. The food bank serves the four county area and each county was asked to fund a proportionate share of the shortfall. County staff has been working with the Food Bank staff to explore alternative funding for this one time shortfall. After analyzing the actual demographics of the receipients of food distributed, the Food Bank has reduced the proportionate amount of the request to the Sl Lucie County Board of County Commissioners from $39,250 to $5,OOO(copy attached). The Children's Services Council will be reviewing an application for a like amount at their February meeting. t" . ,\: ~. Staff has contacted Martin, Okeechobee and Indian River County in reference to this request: Indian River County staff will be recommending funding this request because, unlike Sl Lucie County, Social Services has a food program and the Food Bank helps contain the cost of the county program. Martin County indicated that this request does not meet the established criteria for funding which is either 1.) Agencies that provide services for which Martin County is mandated to participate in funding, and lor 2.) Agencies that provide an extension of County services. The request was denied. Okeechobee County staff stated that their county was unable to assist because of a severe budget shortfall due to a similar issue that Sl Lucie has experienced with the FPL ad valorem tax assessment situation. The request was denied. . ~ '...I JA~-11-99 MON 12:21 P·12I2 Treasure Coast Food Bank, Inc, ~~ , k!·~.:·· , ~1"1;1\I)~ti:"~" '. ~ w If¡'.,¡; ~;_.I .~ ..... ¡...-;:y .-:~ . -.. :'<I""",~ . R~·É~~· , "(¡)~, '"I'_ ,." January ii, 1999 1102 South U,S, 1 Fort Pierce, Florida 34950 ( St. Lucie County Commissioners 2300 VIrginia Ave. Ft. Pierce, FL 34982 Dear Commissioners: Please accept this request for emergency funding In the amount of $5.000 for The Treasure Coast Food Bank. It is made with the potential of matching fUnds, being applied for from Children's Services Council of St. Lucie County In the same amount. The Treasure Coast FoOd Bank has experienced an increase In food distribution of 100% In the last two years. A majOrity of the 1.5 million pounds of foOd the FoOd Bank distributed in 1998. went to nonprofrt agencies In St. Lucie County. As a reaction to this'phenomenal growth in food distribution, the Food Bank's Board of Directors voted to move to a..larger facitlity that could handle the Increase in POundage the Food Bank Is experiencing. This new facility (1102 S. U.S. 11, Fl Pierce) Is proving to be an excellent site at which to handle more foOd and more receiving agencies. Unfortunately, though, the facfllty required renovations. A total of $96,000 is needed to complete the renovations, and stabiliZe the operating budget of the Food Bank. Some costs of the current renovation have been øaid-but out of the operational budget-adversely affecting the FOOd Bank's ability to pay Þnrs ,and get more fOOd, ' The $5,000 we are currently requesting Is proportionate to the amount of food the Food Bank distributes to St. Lucie County non-profit agencies operating outside of Ft. Pierce. If approved, It will arso act as a Primary amount that win hopefully be matChed by Children's Servtces; thus, doubling Its effect. It you have any questIons, please do not hesitate to contact me at: 489-5878. 'can .rso provfde you 8 detailed, itemized budget of the renovation if you would like. Thank you for your time and consideration. Sincerely, JM Brenda Noel Executive Director - '-" ""wtI .,~ Treasure Coast Food Bank, Inc. ~~ ~JJ ~fi-7 - ..~. ""ffi) .... ((~,~!, ~/i~\,)'"~ '1111.1\ ~':-~_;~~;:.;.._.~ ' -.'1 ~"t.....~<!. - ~.J;c ~": .: '(uV, ~ [}" ¡ '\ U Sc. Lucie County Commissioners 2300 Virginia Avenue Ft. Pierce, FL 34954 1102 South U.S. 1 Fort Pierce, Florida 34950 M ~tr¡ r' ,11 œ: .ßO . CC '_.~ ' ~ ."~.""';"_~j-:::'I;~l",_ ' '.~.~.~' b,rld /L Dear Corrunissioners: Please accept this request for consideration of emergency funding :'-UPPOrt: for The: Treasure Coast Food Bank; for the amount of $39,250. The Treasure Coast Food Bank distributes over 1.5 million pounds of food annu.illy to ISO nonprofit agencies clut serve the poor and homeless, in Sc. Lucie. Marcin, Indian River, and Okeechobee Counties. Founded in 1988, the Food Bank began operating through a period of growing pains and modest results. But in the last three years, the amount of food distributed to local nonprofit agencies has increased phenomenally: ~ Total Food . Djstrjbution 1992 - 1.998 1.600.000 i . , I œ © Œ n W Rill r- ~n ¡ DEC 1 1 1 98 U L 1.«x),ooo I. 1.2DQ.000 . 1,000.000 . J .}. ~ tJ·¡ q; \! j 800,000 eoo.ooo 19B1 1993 1S84 1995 199IS 1& ... POUNDS co. ADMIN. 0 FICE TIùs huge increase in demand for our service em be partially attributed to the welfare refonn of 1996; which dramatically increased the amount of persons n~ding assistance. Also. this incr~e can be attributed to the Food Bank having proven itself to local agencies as a constant, reliable source of safe, quality food. Feeding The Treasure Coast Since 1988 A United Way Agency - '-' '-tI With the increase in food distribution came the need for a more suitable facility in which to process and distribute more food to more agencies. The decision to move to a larger facility was basically forced upon board and management of the Food Bank by the landlord of the previous location. With omy a month left on the life of the lease, the landlord offered a new lease which increased rent $500/month, while locking it into the same inadequate site for five years. Given very little time to financially and logistically prepare, the Board ofDireccors decided to purchase the Food Bank's next location (1102 S. US Hwy 1; Fort Pierce); so as to never be at the mercy of a landlord . . . agam. The new location for the Food Bank is proving to be an excellent site in which to handle the increasing distribution of food, while providing the Food Bank outstanding everyday exposure. Unfortunately, though, the building needed some renovations: Air Conditioning Electrical Locks/Security Painting ( ext. ) Fencing Signage Moving Expenses TOTAL $18,900 3,500 1,050 9,500 1,500 1,500 4500 Carpeting Plumbing Painting (int.) New Roof Lot Paving Contractor $5,900 1,500 2,000 35,000 5,000 8,900 $ 95,750 Due to the critical importance of certain items, payment for thern came out of operating funds; while partially paying for some, and leaving some items noc even started. Consequendy, as you can undttstand, the CUlTent request is an emctgency request-needed to stabilize the operating budget. and to continue work on renovating the building. Please undetstand, though, chat chis request is made with cwo constraints: I) This is a one riine request; Our 6at, our last, our amy request (if funded), and; 2) Since the Food Bank serves a four county area, we are approaching each County Board with a request based on the percentage of food (out of the total) that the Food Bank distributes to agenåes in chat respective County: TOTAL FOOD DISIRIBUŒD (7/97 chru 6/98): 1,483,155 Pounds TOTAL AMOUNT NEEDED FOR RENOVATION: $95,750 Pounds Distributed Marcin Co. St. Lucie Co. Indian River Co. Okeechobee Co. Percentage ofT ocal Amount Requested 336,768 609,653 156,128 380,606 23% 41% 10% 26% $22,000 $39,250 $9,500 $24,900 '-' .'-tI We hope you agree that providing funds for this emergency request is an investment in the Treasure Coast region of Florida. Not only does the Food Bank provide millions of pounds of food to agencies clut serve t~e poor and homeless of the region, but it also is a site for Conununity Service clients and welfare to work trainees. In addition, the Food Bank operates The Emergency Food Assistance Program in Martin, Sc. Lucie. and Indian River Counties. This program provides government surplus food to persons in need on a momMy basis. For over ten years The Treasure Coast Food Bank Ius served the conununities of the Treasure Coast region by providing support to agencies that help those in need. Weare now asking for support from those. . conununities to assist the Food Bank regain financial subility and build new programs to serve more agencies and persons. If you have any questions, please do not hesitate to contact me, or the Executive Director, Brenda Noel, of the Food Bank, at: (561) 489-5676. I thank you in advance for your consideration of this request. Sincerely, ~~ c. J. McCall President, Board of Directors ~ / ~ jllÞ þ~ ",.tt- /1ln ./ IfÍJS$/t: ~/Ç \ \ - èebGETAMENDMENTREQUESTF~ REQUESTING DEPARTMENT: PREPARED DATE: AGENDA DATE: OMB/Human Services January 12, 1999 January 26, 1999 TO: 001-6900-582021-600 Treasure Coast Food Bank $5,000 FROM: 001-9910-599100-800 Contingency $5,000 REASON FOR BUDGET AMENDMENT: The Treasure Coast Food Bank purchased a building to house the food bank and other non-profit agencies, which caused an increase in capital expenses. This increase has effected the agency's day-to-day operations which includes purchasing food. This budget amendment is a one time emergency funding for the Food Bank. CONTINGENCY BALANCE: THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT '#: DOCUMENT '# & INPUT BY: 99-108 OMB:QP/GENERAUFORMS/AMENDMEN eft. 10101/94 - ., '-" ...,.J ~ AGENDA REQUEST ITEM NO. 1 DATE: January 26, 1999 REGULAR [ X ] PUBLIC HEARING [ ] CONSENT [ ] TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY(DEPT):County Attorney Katherine Mackenzie-Smith Assistant County Attorney SUBJECT: Eighth Amendment to January 1, 1993, Agreement Between St. Lucie County and George Dugan, III, Esquire, for Legal Representation oflndigents in Juvenile Delinquency Cases BACKGROUND: See attached memorandum CA 99-08 FUNDS AVAILABLE: RECOMMENDA nON: Staff recommends that the Board approve the Eighth Amendment to the January 1, 1993 Agreement and authorize the Chairman to sign same upon obtaining all necessary signatures, COMMISSION ACTION: NCE: V APPROVED [] DENIED {) OTHER: ~ County Attorney: a- v Review and ApDrovals Management & Budget: Purchasing: Originating Dept. Other: Other: Finance: '-' ......,I ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Katherine Mackenzie-Smith, Assistant County Attorney C.A. NO: 99-08 DATE: January 14, 1999 SUBJECT: Eighth Amendment to January 1, 1993 Agreement Between St. Lucie Country and George D. Dugan, III, Esquire For Legal Representation of Indigents in Juvenile Delinquency Cases BACKGROUND 1. St. Lucie County entered into an Agreement on January 1, 1993 with George D. Dugan, III, Esquire to provide legal representation for indigent persons in cases falling within the category of juvenile delinquency when the Public Defender is precluded from representation. Under the present terms, the Agreement expired on December 31, 1998. The parties now desire to extend the term of the Agreement through and including December 31, 1999. 2. George D. Dugan, III proposes to amend Article 3 of the Agreement to provide for no increase in compensation and to amend Article 2 of the Agreement to provide for a three year extension of the term of the Agreement till December 31, 2001. 3. Staff proposes to amend the Agreement between St. Lucie County and George D. Dugan, III, Esquire the same as the similarly situated Agreement between St. Lucie County and Kirschner & Garland. Staff proposes to amend Article 3 of the Agreement to provide for an increase in compensation in the amount of 1.8% pursuant to the annualized consumer price index. Such amendment would increase the amount of compensation from three hundred forty-three and 08/100 ($343.08) to three hundred forty-nine and 261100 ($349.26) dollars for each case assigned pursuant to the Agreement. , '-' .....,¡ ~ RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the Eighth Amendment to the January 1, 1993 Agreement and authorize the Chairman to sign same upon obtaining all necessary signatures Respectfully submitted, J!/"~ KatheriIíe Mackenzie-Smith Assistant County Attorney KMS/mt Attachment ~ ..." '" EIGHTH AMENDMENT TO JANUARY 1, 1993 AGREEMENT BETWEEN ST. LUCIE COUNTY AND GEORGE D. DUGAN, III, ESQUIRE FOR LEGAL REPRESENTATION OF INDIGENTS IN JUVENILE DELINQUENCY CASES THIS EIGHTH AMENDMENT is dated this _ day of , 199_, between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "County" and GEORGE D. DUGAN, III, ESQUIRE, hereinafter referred to as "Attorney." WHEREAS, on January 1, 1993, the parties entered into an Agreement (the "Agreement") wherein the Attorney agreed to provide legal representation to indigent persons in cases falling within the category of Juvenile Delinquency, when the Public Defender is precluded from representation; and, WHEREAS, the parties entered into Amendments on September 6, 1994, January 10,1995, January 2, 1996, December 10, 1996, and November 25, 1997, pursuant to Article 3 of the Agreement providing for an increase in compensation; and, WHEREAS, the parties entered into Amendments on November 20, 1995, September 24, 1996, pursuant to Article 2 of the Agreement providing for an extension of the term of the Agreement; and, WHEREAS, the parties entered into the Seventh Amendment on November 25, 1997, pursuant to Article 3 of the Agreement to increase compensation and it was the intention of the parties too simultaneously, pursuant to Article 2 of the Agreement, extend the term of the Agreement through December 31, 1998; and, g:laltylkaJherine\dugan '-' .....,¡ ~ WHEREAS, the parties now desire to extend the term of the Agreement, pursuant to Article 2 of the Agreement, up to and including December 31, 1999; and, WHEREAS, Article 3 of the Agreement provides for yearly increases in compensation and the parties wish to amend the Agreement to include the increases in compensation; and, WHEREAS, Section 925.037, Florida Statutes provides that an attorney appointed pursuant to Sections 27.5 3(3) or 925.035 Florida Statutes, must have been approved for such appointment by the Circuit Conflict Committee; and, WHEREAS, the County has proposed certain revisions to Article 9 to comply with Section 925.037 Florida Statutes referenced above while maintaining cost effective and efficient appointment of conflict counsel. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the January 1, 1993, Agreement as follows: 1. ARTICLE 2- TERM OF THE AGREEMENT is hereby retroactively amended to extend the term ofthe Agreement from December 31,1997, to December 31,1998. 2. ARTICLE 2-TERM OF THE AGREEMENT is hereby amended to read as follows: ARTICLE 2 - TERM Tms Agreement shall take effect on the 1 st day of January 1999, and continue until the 31 st day of December 1999, provided that the Agreement has not been canceled as provided herein. This Agreement may be terminated by either party without cause at anytime upon thirty (30) days written notice. In the event of termination pursuant to this paragraph, Attorney shall complete each case assigned to him through final disposition of the case. 3. ARTICLE 3 - PAYMENTS TO ATTORNEY ofthe January 1, 1993, Agreement g:lattylkaJherine\dugan - "-" ""'" is hereby amended to read as follows: ~ ARTICLE 3- PAYMENTS TO ATTORNEY A. COMPENSATION Effective January 1, 1999, County shall pay to Attorney three hundred forty-nine and 26/100 dollars ($349.26) for each case assigned pursuantto the terms of the amended Agreement. All compensation for representation under this Agreement shall be in the form of a check made payable to George D. Dugan, III, P.A., Federal LD. number 59-2673037 and mailed to the following address: 323 South Second Street, Fort Pierce, Florida 34950. 4. ARTICLE 9- ASSIGNEES of the January 1, 1993, Agreement is hereby amended to read as follows: ARTICLE 9- SUBSTITUTE COUNSEL Attorney may, in his discretion, substitute counsel, provided said substitute counsel are members in good standing of the Florida Bar, and have been approved to provide legal representation for indigent criminal defendants by the Chief Judge of the Nineteenth Judicial Circuit, the County Attorney and the Circuit Conflict Committee. Substitute counsel shall be bound by the terms of this Agreement. A. Substitute counsel shall file his notice of appearance within five (5) working days of the date Attorney receives his order of appointment from the Court. B. Attorney, during the term of this Agreement, will at all times maintain a list of at least five (5) competent and qualified attorneys approved by the Chief Judge of the Nineteenth Judicial Circuit, the County Attorney and the Circuit Conflict Committee. Said attorneys shall be eligible to act as substitute counsel under the terms of this Agreement. C. Attorney warrants and agrees that a sufficient number of substitute counsel shall be utilized to insure the smooth and efficient operation of the system of conflict appointments. 5. Except as amended herein, the remaining terms and conditions of the January 1, 1993, g:\atty\katherine\llugøn ....., ....¡ Agreeplent shall remain in full force and effect. IN WITNESS WHEREOF, the County has hereunto subscribed and the Attorney has affixed his, its, or their names, or name, and seal the date aforesaid. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: BY: Deputy Clerk Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney WITNESSES: GEORGE D. DUGAN, III BY: GEORGE D. DUGAN, III g:lattylkath.rilt.ldugalt - '-' ....I AGENDA REOUEST ITEM NO. request the LASe to recommend the La. L':lc~ Mint site for DATE: January 27,1999 aqulsltlon as a scrub jay habitat REGULAR [X] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Resolution No. 99-39 - Supporting the designation of the Florida Scrub-jay as the official Florida State Bird. BACKGROUND: EVNDS AVAIL.: PREVIOUS ACTION: RECO:MMENDATION: Staff recommends that the Board adopt the attached Resolution No. 99-39 as drafted. COMMISSION ACTION: K APPROVED [] DENIED []OTHER: E: v--.... Dou s derson County Administrator County Attorney: ~ Review and ADDrovals Management & Budget Purchasing : Originating Dept. Other: Finance: (Check for Copy only, if applicable)_ Other: Eff. 5/96 " - '\.t ~.,J \"1 '" RESOLUTION NO. 99-39 A RESOLUTION SUPPORTING THE DESIGNATION OF THE FLORIDA SCRUB-JAY AS THE omclAL FLORIDA STA TE BIRD WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. The Florida Scrub-jay, Aphelocoma coerulescens, is Florida's only endemic bird species, that is, nowhere else in the world is this bird species found other than in Florida. 2. In the July 1995 issue of the 40th Supplement to the American Ornithological Union Checklist of American Birds, the Florida Scrub-jay was declared a separate species trom Western Scrub-jays. 3. Florida has no official State Bird (the Northern Mockingbird, Mimus polyglottos, long thought to be the state bird, was never officially adopted by the legislature, as it was for several other states including Arkansas, Mississippi, Tennessee and Texas). 4. The Indian River Audubon Society, Florida Audubon Society, Florida Ornithological Society, Sierra Club Florida Chapter, Sierra Club Turtle Coast Group and Friends of the Scrub support the designation of the Florida Scrub-jay as the Florida State Bird. 5. The Florida Scrub-jay is a beautiful, quiet, sky-blue and soft gray 12-inch bird, often confused with the much more common Blue Jay. 6. Friendly to humans, this cooperative breeder is totally dependent upon its home scrub territory to reproduce and is fiiendly to humans. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: - .~ i ..", ~.1. This Board does hereby support the designation of the Florida Scrub-jay as the official Florida State Bird. 2. The County Administrator is hereby directed to forward a copy of this resolution to the Florida State Legislative Delegation. After motion and second the vote on this resolution was as follows: Chainnan Paula A Lewis XX Vice-Chainnan John D. Bruhn XX Commissioner CliffBames XX COmmissioner Frannie Hutchinson XX Commissioner Doug Coward XX PASSED AND DULY ADOPTED this 27th day of January, 1999. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA DEPUTY CLERK BY: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY .\J. "'ø~ n ø.> '-< ¡¡; 5' Z ø.> n ~ n '" £. ;S, ~ = O~~ ~ E:. 1-4 š.g:~ ~o ~ ~ ?: R ~ £)' ~ g; ê, ~ CI'J :..,3CI'J ~"'O ~Jo' 0 "'t:dÞOrj go... < n '.<J :.: ~ ~ ñ~ 0 g ~ ~ tJ :> f:;:tQr? = :=' :::. E:::."'2.. ~ S ~..~ g =: _.:?"~ ñ..:z... n ~ ~ 9... ~ Ex C-:!J=(j= we::: ~ = t-..J :J, C :¡ '"':i O'c...~....::- = ~ ~ ~..Q [~ .,...= =:~ ~ :: .~ ê ~ C':C:::;(j;:!;:::; ~, = .!: :;: \, J :"'t ~ ~. ~ 0 ~ v ~ .~, L~' ;: ~, ~. 9... ~ ~ g ;; ~ ~ ~ g :. ~ ~~g:~~~ C',..~.-.\O.... - ~,~ gJ ~ - . ::: I ~ 0:: :::, .... ;:;~ f': f': ~ . 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'" l' ~ (;; tT1 '" '" .øn g- >õ .~ $:", :-::a o -. '" :.> .... G... - p. ~ c ~ c en :-""~ Jj ä ~ '" .... ~ ~ 8..Q ~ ~ g. 8- ri :,.) ~ ~ ª= -. ;:::. r ~ ~ "':J ::. ð <.:: .... ~ ,..,. ~ ~ -:r. c..~ 0. ~~ ö:r. ~~ ~ C' .... _:E. 8-_' î ~ .... :;::: o r. ~ 2"' ~ r,r:; ..., !": Õ ;1 ;!: ~ ~ ~ N '-I oc n' "r. ~ C ë: Ci ;.. r.r. r. ;:::: c t::: '> ..-: ~ ~ ~ ". .,. " ~ ¡;¡ " ., ~ Ê.. ~ " ~ <:; (.f') 2 'T v ,"-' ....1 -= . 100 km '-" '''''¡ . . I 00 o ø' &I' Figure 2.4. Approximate locations of all remaining populations of Florida scrub jays as of early in the 1980's. Modified from Cox (1984). . '-" CONSENT AGENDA "" J "-../ - -. ::;:-- .-.- .,--.-' _.- '-' 'wi ~y~~C \ 01/25/99 ST. LUCIE COUNTY - BOARD PAGE 1 ~ , FZAB\TARR ' . \TARRANT LIST #17- 16-JAN-99 TO 22-JAN-99 FUND SUMMARY .) FUND TITLE EXPENSES PAYROLL 001 General Fund 211 , 964 . 23 240,582.74 001116 Sec 112/MPO/FBVA/Planning 98199 94.18 3,316.43 001120 Communi ty Services Block. Grnt 98/99 0.00 218.75 001221 ool-DEP-Childrens's Enviro Museum 777.00 0.00 001229 FBIP Boating Related Activities 1,725.00 0.00 001235 TDC Planning Grant 98/99 0.00 176.07 001236 TDC Non-Sponsored Trip Grant 98/99 16,500.00 0.00 001242 98/99 E. M.. P.A. 356.00 0.00 101 Transportation Trust Fund 47,734.01 89,470.49 102 Unincorporated Services Fund 7,149.24 31,425.19 102001 Drainage Maintenance MSTU 144,082.17 2,911.01 102103 Urban & Community Forestry 97/98 0.00 936.80 105 Library Special Grants Fund 18.00 1,925.61 107 Fine & Forfeiture Fund 112,513.99 58,677.40 140 Port & Airport Fund 17,818.23 6,164.86 160 Plan Maintenance RAD Fund 12,470.05 1,964.80 182 Environmental Land Acquisition Fund 86.68 2,692.18 183 Ct Administrator-19th Judicial Cir 277.75 3,673.11 183001 Ct Administrator-Arbitration/Mediat 0.00 2,403.80 183206 FDJJ-Teen Court 98/99 0.00 1,138.46 185202 FHFA- SHIP 97/98 6,350.00 0.00 185203 FHFA-SHIP 98/99 0.00 1,232.80 186 Recycling Operating Fund 1,011.95 1,334.69 186202 DEP-Recycling & Education 98/99 199.00 444.89 315 Coun ty Building Fund 12,150.00 0.00 315201 DOS-315-Fort Pierce Branch Library 371,441. 70 0.00 316 County Capital 1,400.00 0.00 362 Sports Complex Improv Fund 130,858.01 0.00 382 Environmental Land Capital Fund 300.00 0.00 401 Sanitary Landfill Fund 136,608.03 25,065.09 418 Golf Course Fund 15,222.76 15,620.25 421 H.E.V. Utilities Fund 1,032.97 172.42 441 North Hutchinson Island Utilities 5,206.50 2,875.69 448 Renewal & Replacement Fund 33,802.87 0.00 449 Capital Facilities Fund 3,296.85 0.00 451 S. Hutchinson Utilities Fund 6,783.41 2,703.03 461 Sports Complex Fund 7,411.20 8,435.70 491 Building Code Fund 354.00 14,636.50 501 Automated Services Fund 34,959.88 48,165.03 505 Insurance & Loss Fund 37,280.41 1,488.70 510 Service Garage Fund 23,132.82 7,849.98 611 Tourist Development Trust-Adv Fund 15,092.43 2,697.31 615 Impact Fees Fund 51,916.25 0.00 625 Law Library 2,506.56 0.00 GRAND TOTAL: 1,471,884.13 580,399.78 01/25/99 FZABVARR FUND: 401 :~,::":,,;,,,~\ CHECK '-' ST. LUCIE COUNTY - BOARD "wi ~ . VOID LIST# 17- 16-JAN-99 TO 22-JAN-99 - Sanitary Landfill Fund INVOICE VENDOR TOTAL 192.50 00237730 99009136 Transportation Trust Fund FUND TOTAL: \<~=" 192.50 PAGE 1 , , ~ AGENDA REQUEST .....1 ITEM NO. c -(~If DATE: January 26, 1999 REGULAR [ PUBLIC HEARING CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT) : County Attorney Donald G. Cole Property Acquisition Manager SUBJECT: Street Naming - St. Lucie Gardens Subdivision Private Ingress/Egress Easement Resolution No. 99-3S/Private Drive BACKGROlillD: See attached memorandum FUNDS AVAIL.: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board approve the proposed street name "Private Drive" as indicated on the attached map for the private ingress/egress easement, and direct staff to record the Resolution in the Public Records of St. Lucie County, notify all the property owners of the approved street name and all the necessary entities that affect service to this area. COMMISSION ACTION: [ \ "- APPROVED [~ OTHER: DENIED ''''-- Doug sAnderson County Administrator XX County Attorney: f)t/ Review and ~provals XX 'ublie work"~ XX 911 Coordinator: C - xxcountYEng~~ ) XX Comm. Develop. ¿{;,t-v-/ xx Originating Dept. ~c:;{-=- Finance: (Check for Copy only, if applicable) G:\acq\WP\BELINDA\STREETNA\STLUCIEG\private Dr AGENDA.SLG.wpd E f f 5 / 9 6 '-" ..I PROPERTY ACQillSITION DIVISION MEMORANDUM TO: Board of County Commissioners FROM: Donald G. Cole, Property Acquisition Manager DATE: January 7, 1999 SUBJECT: Street Naming - St. Lucie Gardens Subdivision Private Ingress/Egress Easement Resolution No. 99-3S/Private Drive The Property Acquisition Division has received a request from Community Development to name the private Ingress/Egress Easement located in St. Lucie Gardens lying East of U.S. Highway 1. The purpose of formally naming this Ingress/Egress Easement lS as follows: 1. The street names that the property owners currently use have never been formally named. 2. To correct the addressing problem when addresses are assigned for new home construction and correct existing inconsistencies. 3. Aid emergency responses to existing homes. 4. Some of the easements change names midway. 5. One of the easements is unnamed and residents are currently using another street for their address. At the present time the private ingress/egress easements are either platted by the St. Lucie Gardens Subdivisions or privately conveyed. The County does not own or maintain these easements. - '-" "'" .. There are seven (7) parcels in this area. On September 30, 1998, the affected property owners were notified of the proposed street names and asked for their approval or suggestions. Out of seven property owners, we received four responses as follows: 1. Private Drive - received three responses 2. Shady Lane - this was an optional choice and is a duplicate street name and cannot be used. 3. Betta Street - received one response and this is a similar street name with Betty Road and cannot be used. 4. Andrew Street - this was an optional choice and is a duplicate street name and cannot be used. The Public Safety Division and County Engineer has approved the proposed street name of pri vate Drive and the maj ori ty of the property owners agreed with the proposed street name. RECOMMENDATION: Staff recommends that the Board approve the proposed street name "Private Drive" as indicated on the attached map for the private ingress/egress easement, and direct staff to record the Resolution in the Public Records of St. Lucie County, notify all the property owners and all the necessary entities of the approved street names. Respectfully submitted, ~~~ Donald G. Cole Property Acquisition Manager DC/bv G:\acq\WP\BELINDA\STREETNA\STLUCIEG\Private Dr Memo.wpd '-' .....,¡ (j4/4" ;'~ ,-, ( 3414-SOI-l008-QSO/6J (3414-SOI-l006-2SO/4 J (34I4-SOl-loo5-2SO/71 SOl- OSOJ- (34I4-SOI-QS02-(}()(}/7J (XX)/41 (3414-SOI-l008- JOO/4J (34I4-SOI-l008-/00/2J (3414-SOI-l006- JOO/O J (3414-SOI-l00s-Joo/J1 (3414'SOI-l008-JSO/9J (3414-SOI-l008-ISOfll (34I4-SOI-l006-JSO/5J (3414-SOl-loo5- JSO/8J (3414-SOI-QS02-ISO/JJ ( 3414-SOI-l008-400/0J (34I4-SOI-KXJ8-2OO/JJ (3414-SOI-l006--1OO/IJ (3414-SOl-loo5--1OO/41 , ( 3414-SOl-loo9-2SO/5J ( 3414'SOI-lOO9-OSO/JJ ( 3414'SOI-l0l1-QSO/OJ (34I4-50/-IO/2-()50flJ (3414-SOHJ5I5-(}()(}11J (3414-50/-1009- JOO/IJ ( 3414-50/'IOO9-/oo/9J (3414·SOI-l0lI-loo/61 (3414·SOI-l012-/00/ JJ :~ (34I4-50/-IOO9-JSO/6 ~3414-50/'IOO9-ISO/4J ~ (34I4-SOI-lO/I-ISO/1J (34I4·50/-/OI2-ISO/8J (3414-50/-Q515-ISOfll ¡: '" ë 5 .c u ( 3414-SOl-loo9-400/2J (34I4-SOI-1OO9-2OO/0~ (3414'SOI-l0/1-2OO/7 J (34/4'50/-/012-200/41 (3414· ¡: <:: SOl' "'''' - "''''' OS14· (34I4-SOI-l0l0-2SO/5J 2OO/6J ( 34(4'SOI-l010-QSO/JJ (3414-50/-/OII'2SO/2J -- (34I4-SOI-/OI2-2SO/9J (3414-SOI-l01O- Joo/IJ (3414-SOI-l0/O-/00/91 (3414-SOI-l0/1' JOO/8J (34I4-SOI-l0/2- Joo/5J . ( 3414-50/-Q5I6-(}()(}/8J (3414- (3414-50/-/010- JSO/6J (3414-50/-/010-ISO/4J (3414-SOI-l0/1-JSO/JJ (34I4-SOI-l0/2- JSO/OJ SOl- OS14- 400/81 (34I4-50/-/o1O-4OO/2J (3414'50/-101O-200/0J ( 3414-SOI-l0/2--1OO/6J ( 3414·SOI-/OII--IOO/9J Tilton Road I Î (34I4-50/-1107-2SO/2J (3414-50/-1107 -()5O/0J I (34I4-50/-I/06-()50/6J ( 3414·SOI-lI05-QSO/61 I I I (3414-50/-1/07' JOO/8J (34I4'SOI-lI07-/oo/61 I I 3414-50/-/I06-/oo/9J ( 3414-SOI-lI06-/oo/21 I I (34I4-50/-II07-JSO/JI 1 I (3414-50/-II07'ISO/1J I (34I4-SOI-l/06-ISO/4J (34I4-SOI-l105-ISO/7J I I I (3414-SOI-lI07 -400/91 (3414-SOI-lI07-2OO/1J I (34I4-SOI-lI06-2OO/0J 1,; Ingress/egress easement to be named Private Drive ~ N '-' ....J ~ RESOLUTION NO. 99-35 A RESOLUTION NAMING CERTAIN INGRESS-EGRESS AS PRIVATE DRIVE LYING IN ST. LUCIE GARDENS AS RECORDED IN PLAT BOOK 1, PAGE 35 OF THE PUBLIC RECORDS OF ST. LUCIE COUNTY, FLORIDA; LYING IN SECTIONS 24, TOWNSHIP 36 SOUTH, RANGE 40 EAST OF ST. LUCIE COUNTY, FLORIDA. WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. Section 336.05(a), Florida Statutes, authorizes the Board of County Commissioners to name and rename streets and roads lying outside the boundaries of any incorporated municipality. 2. Pursuant to Ordinance No. 87-8, Pt. A, St. Lucie County Code Section 1-17-54, there shall be no duplication of street names in St. Lucie County. 3. Pursuant to St. Lucie County Land Development Code Section 7.05.08(C)(2), streets, regardless offunctional classification, which run parallel to the north-south base line (Orange Avenue) shall be called avenue, drive or some other designation beginning with a letter in the first half (A through M) of the alphabet. Streets regardless of classification, which run parallel to the east-west base line of (U.s. Highway 1) shall be called terrace, place, or some other designation beginning with a letter in the second half (N through Z) of the alphabet. 4. The following street name has been reviewed, verified and approved by the County Engineer, 911, Property Acquisition Division and Community Development Department. 5. The private ingress/egress easements more particularly defined according to the attached map and more particularly described in EXHIBIT "A" attached, located in St. Lucie Gardens Subdivision as recorded in Plat Book 1, Page 35 lying Sections 24, Township 36 South, Range 40 East of St. Lucie County, Florida and lying East of U. s. Highway shall be named as PRIVATE DRIVE. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: A. The private ingress/egress easements more particularly defined according to the attached map and more particularly described ÌJI EXHIBIT "A" attached, located in St. Lucie Gardens '-' '-tI " Subdivi.sion as recorded in Plat Book 1, Page 35 lying Section 24, Township 36 South, Range 40 East of St. Lucie County, Florida and lying East of us. Highway shall be named as PRIVATE DRIVE. B. The sole purpose of this resolution is to establish the name of the easements set out above. Nothing in this Resolution shall be construed as indicating the intent of the Board to accept maintainance of these private easements. C. The County Engineer is hereby directed to notify the appropriate utilities, the Us. Postal Service, the Property Appraiser, the Supervisor of Election, the Road Department, and the Sheriff of St. Lucie County, Florida. After motion and second, the vote on this resolution was asfollows: Chairwoman Paula A. Lewis XXX Vice-Chairman John Bruhn XXX Commissioner Cliff Barnes XXX Commissioner Doug Coward XXX Commissioner Frannie Hutchinson XXX PASSED AND DULY ADOPTED THIS 26th day of January, 1999. ATTEST: BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY DEPUTY CLERK CHAIR APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY '-' ...,,¡ Legal Description for Private Drive: All that part of the existing travelway lying over and across Lots 5, 6, 8, 9, 11 and 12 of Block 2; all lying in S1. Lucie Gardens Subdivision as recorded in Plat Book 1, Page 35 lying in Section 24, Township 36 South, Range 40 East of the Public Records ofS1. Lucie County, Florida \..f ....,I ~ '5öt ( 34/4-50/-/008-oSO/6) (34/4-501-1006-250/4 ) (34/4-50/-/005-250/7) 0503- (34/4-SO/-o502-<XXJ/7 ) 000/4) (34/4-SO/-/008- 300/ 4) (34/4-501-1008-/00/2) (34/4-50/-/006-300/0 ) (34/4-SO(-/005-3OO/3) (34/4-50/-/008-350/9) (34/4-SO/-/008-/SOI7 ) (34/4-50/-/006-350/5) (34/4-50/-/005-350/8) (34/4-50/-0502-/50/3) ( 34/4-SO/-/008-4OO/0) (34/4-50/-/008-200/3) ( 34/4-SO/-/006-4OO//J (34/4-50/-/005-400/4) (34/4-50/-/009-250/5) (34/4-SO/-/009-oSO/3) (34/4-50/-/011-050/0) (34/4-50/-/0/2-050/7) (34/4-50/-o5/5-<XXJ//J (34/4-50/-/009- 3OO//J ( 34/4-SO/-/009-/00/9) (34/4-50/-/0/1-100/6) (34/4-50/-/0/2-/00/3) ~ (34/4-50/-/009-350/6 ~34/4-SO/-/009-/50/4) ( ( 34/4-50/-/01l-/50//J (34/4-50/-/0(2-/SO/8) (34/4-50/-05/5-/50/7) :; E -~ (34/4-50/-/009-400/2 ~ (34/4-SO/-/011-200/7 ) /4 (34/4-50/-/oo9-200/0~ (34/4-SO/-/0/2-2oo/4) (34/4- ( ~ 50/- .,., 05/4- "''''' 0(1'5) 200/6) ( 34/4-SO/-/0/0-250/5) (34/4-501-10/0-050/3) (34/4-50/-/011-250/2) ~ (34/4-50/-/0/2-250/9) (34/4-50/-/0/0- 3OO//J (34/4-501-10/0-/00/9) (34/4-50/-/011-300/8) (34/4-SO/-/0/2-3OO/5) 16 ~ ( 34/4-50/-o5/6-<XXJ/8) I"" (34/4- (34/4-50/-/0/0-350/6) (34/4-SO/-/0/0-/50/4) (34/4-50/-/011-350/3) (34/4-50/-/0/2-350/0) SO/- 05/4- 400/8) (34/4-501-10/0-400/2) (34/4-50/-/0/0-200/0) ( 34/4-SO/-/0/2-400/6) (34/4-50/-/011-400/9) Tilton Road I I (34/4-50/-1107-250/2) (34/4-SO/-1I07-oSO/0) (34/4-50/-1106-050/6) ( 34/4-50/-1I05-oSO/6) ( 34/4-SO/-1I07-300/8) (34/4-50/-1107-/00/6) (34/4-50/-1106-/00/9) (34/4-50/-1106-/00/2) / (34/4-SO/-1I07-350/3) (34/4-50/-1I07-/50//J (34/4-501-1/06-/50/4) (34/4-50/-1105-/50/7) (34/4-50/-1107-400/9) ( 34/4-SO/-1/07-200//J ( 34/4-SO/-II06-200/0) ~ Ingres&'Egress Easement to be Named f N ~ \. '-' ...." ITEM NO. C-Zb AGENDA REQUEST DATE: January 26,1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Donald G. Cole Property Acquisition Manager SUBJECT: Environmentally Significant Land Program Indrio North Savannas Project FCT#95-052-P56 Parcel lIS - Clark, Donald and Betty Parcel 119 - Dobbs, John and Wanda Parcel 121 - Gordon, Annond Parcel 122 - Villa, Louis and Loretta Parcels 123, 141 and 146 - Zlinkoff, Nonnan and Esther Parcel 125 - Dobat, Ralph Parcel 143 - Barile, Florence Parcel 144 - Joliffe, Marsha Parcel 145 - Cole, Marie Parcel 147 - Olvesen, Rosemary BACKGROUND: Please see attached background memorandum. FUNDS A V AILABLE: Funds will be made available in account #382-3915-561000-310035 PREVIOUS ACTION: August 1, 1995 - Received Board of County Commission authorization to submit Grant Application to Florida Communities Trust (FCT) for the purchase ofIndrio North Savannas Project. March 26, 1996 - Received Board of County Commission approval of the Conceptual Approval Agreement with Florida Communities Trust to purchase the lndrio North Savannas Project. RECOMMEND A TION: Staff recommends that the Board approve the 10 Option Agreements for the parcels highlighted in purple, authorize the Chairman to execute the agreements and direct staff to close the transactions and record the documents in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: ~ APPROVED [ ] DENIED [ ] OTHER: 9K~ [X] County Attorney: [X]Originating Dep~~ Dougla . Anderson ¿o t Administrator Review and ~proval~ [X] Management & Buciget:. 'I' [ ] Pur c has i n 9 : - [""'"'''. Û ~ [x]C_.DeV010P·t~ if oPPlie":,., . ìf ... ~.. ~ E".eeiv. '/96 [X] Finance: (check for copy only, .;":"~ \...;' TO: FROM: DATE: SUBJECT: .....; PROPERTY ACQUISITION DIVISION MEMORANDUM Board of County Commissioners Donald G. Cole, Property Acquisition Manager January 26, 1999 Environmentally Significant Land Program lndrio North Savannas Project FCT#95-052-P56 BACKGROUND: On March 26, 1996, the Board of County Commissioners approved the Conceptual Approval agreement with Florida Communities Trust (PCT) for the purchase of 228 properties witliin the lndrio North Savanna Project. The Board authorized the use of $600,000 of the County Environmentally Significant Land (ESL) funds to match a 50% grant from FCT. On the Attached map of the project, the parcels that are subject of this request are highlighted in purple. The option offer was negotiated at 80% of the maximum approved purchase price, as follows: Parcel # Parcel 118 Parcel 119 Parcel 121 Parcel 122 Parcel 123 Parcel 141 Parcel 146 Parcel 125 Parcel 143 Parce1144 Parce1145 Parcel 147 Owner's Name Clark, Donald and Betty Dobbs, John and Wanda Gordon, Armond Villa, Louis and Loretta Zlinkoff Nonnan and Esther Zlinkoff, Nonnan and Esther Zlinkoff, Nonnan and Esther Dobat, Ralph Barile, Florence Joliffe, Marsha Cole, Marie Olvesen, Rosemary Maximum Approved Value $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,000.00 $9,000.00 $18,500.00 $9,000.00 $9,000.00 $9,000.00 Negotiated Purchase Price $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,200.00 $7,200.00 $14,800.00 $7,200.00 $7,200.00 $7,200.00 Negotiated savings = $22,500.00 The option for the subject parcels are available for your review in the Property Acquisitions Office. --0;, '--' """'" BOCC January 26, 1999 Page Two RECOMMRNDA TION / CONCLUSION: Staff recommends that the Board approve the option agreements for Parcels 118, 119,121, 122, 123, 125, 141, 143, 144, 145, 146 & f47 highlighted in purple on the attached map, authorize the Chairman to execute the agreements anâ dIrect staff to close the transactions and record the document in the Public Records of St. Lucie County, Florida. ~tfullY submitted: ~ð¡P Donald G, Cole Property Acquisition Manager CC: County Administrator County Attorney Community Development Director Leisure Services Director Finance Director Management & Budget Manager G:\aeq\WP\YVONNE\ENVLANDS\NINDRIO\agendaslJanuary 26 bee memo.wpd IndrioNorth Savannas FCr #95-052-P56 Legend Project Boundary Closed Transaction - County Owned Approved by SOCC Executed Option Agreement Verbal Acceptance Still Negotiating I No Response c;:. of.? ~ ~ ~ ~ ~// - "-" AGENDA REOUEST I~M NO. (!A c., DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel Mcintyre County Attorney SUBJECT: Article V Trust Fund Grant-in-Aid Agreement and Resolution No. 99-37 for Release of Grant Funds BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the Article V Trust Fund Grant-in-Aid Agreement and Resolution No. 99-37 Releasing the Grant Funds and authorize the Chairman to sign the Agreement. COMMISSION ACTION: 1\t ~PPROVED [] DENIED [ ] OTHER: County Attorney: o Review and Approvals Management & Budget Purchasing: Originating Dept. Other: Other: Finance: (Check for Copy only, if applicable) Eft. 5/96 . . ....... - \.wi ....,,¡ " '-~ ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County COmmissioners FROM: Daniel S. McIntyre, County Attorney C.A.NO. 99-68 DATE: January 19, 1999 SUBJECT: Article V Trust Fund Grant-in-Aid Agreement BACKGROUND: Attached is a copy of a Letter dated January 11, 1999, from The State Courts Administrator, Kenneth R. Palmer advising that the County has been awarded an Article V Trust Fund grant-in-aid. The Office of the State Courts Administrator will pay the County up to twenty-two thousand ninety-one and 0/100 ($22,091) dollars as a grant-in-aid pursuant to Specific Appropriation 2219 of the 1998-99 General Appropriations Act and §25.402, Florida Statutes (1997), for costs incurred under Article V of the Florida Constitution in operating the state courts system, contingent upon sufficient County Article V Trust Fund Collections. Also attached is a copy of the Grant-in-Aid Agreement. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the Article V Trust Fund Grant-in Aid Agreement and authorize the Chairman to sign the Agreement. DSM/ caf Attachments -...... -- - , '-' (~71ffJ?¡~: ,-,' KI:.. .. .::....'. ",' j \1/' "", . .;.~ ,/-r:J \-' , ~'..~. '\."1) .. '., <' X~·<·~_·" 0 ~:' ~<",,,. .....¡ Major B. Harding Chief Justice l\enneth It Palmer State Courts Administrator ~ Office of the State Courts Administrator 850/922-5081 Fax 850/488-0156 January 11, 1999 0,;-" .~; 0 ~ ~ r=--. " re_~ l5 n JA,J 1 3 1999 U ~ The Honorable Paula Lewis Chairwoman, St. Lucie County Board of County Commissioners 2300 Virginia Avenue Ft. Pierce, Florida 34982-5652 Dear Chairwoman Lewis: Your county has been awarded an Article V Trust Fund grant-in-aid of $22.091 for state fiscal year 98-99. I've enclosed a packet that includes HB 1319 which created the county Article V Trust Fund, the County Allocation and Distribution Plan and several examples of the required documentation that must accompany the signed agreement. The legislation and allocation plan should clarify how the funds are to be used, and how they will be distributed amongst the counties for the four year life of the trust fund. Enclosed is the proposed grant-in-aid agreement between the Office of the State Courts Administrator, and St. Lucie County, which needs appropriate county signatures. A written requisition must be submitted to the OSCA for release of the grant funds no later than February 19, 1999. Also enclosed is a sample budget document and a blank budget form to be filled out and returned to the OSCA no later than February 19, 1999. This form will satisfy the portion of the agreement that requests a detailed, written plan for the expenditure of the grant funds. Two copies of the agreements are enclosed, one original for OSCA and one original for your county records. Once signed, please send both agreements back to Kaären Davoli, Grants Administrator, Administrative Services. We will send an original agreement back to you once signed by our office. Funds will be allocated in three separate disbursements prior to July 31,1999. The first disbursement of $7.363.67 will be released to your county as soon as we receive the signed agreements, the written requisition, and the budget plan. If for any reason you are unable to meet the dates in the agreement, please send or fax OSCA a written memo to request an extension of time. If you have any questions, please call Kaären at 850/410-1526. Sincerely, t¿ : ~ù//hc..j- AHa.c4. 8ôtC- Qó taL*¡ ~lÌrtl" '1 CJl,;.{,'ft A-dmi"'ígï.d ()),,/1) KRP:KD:sb Enclosures /f¿;~ Kenneth R. Palmer State Courts Administrator Supreme Court Building . 500 South Duval Street Tallahassee. Florida 32399-1900 http://www.flcourts.org -..... - - - ,. ......, '....I ~ Article V Tmst Fund Grant-in-Aid Agreement for St. Lucie County, Florida This Agreement is made between the Office of the State Courts Administrator (the "OSCA") and the St. Lucie County Board of County Commissioners (the "Grantee"). The parties agree that: A. The OSCA will pay the Grantee up to $22.091 as a grant-in-aid pursuant to Specific Appropriation 2219 of the 1998-99 General Appropriations Act and §25.402, Fla. Stat. (1997), for costs incurred under Article V of the Florida Constitution in operating the state courts system, contingent upon sufficient County Article V Tmst Fund collections. Upon written request for the release of the funds, the OSCA will payout three disbursements prior to July 31, 1999 to the Grantee. B. The Grantee has a population of greater than 74,999 and will use grant monies provided under this Agreement in accordance with §25.402(1)(d)(2), Fla. Stat. (1997) for expert witness fees in criminal cases, court reporting and transcribing costs in criminal cases, and costs associated with the appointment of special public defenders. I. The Grantee will submit a written requisition to the OSCA for release of grant funds no later than February 19, 1999. 2. The Grantee, in consultation with the chief judge of the Ninteenth Judicial Circuit, will submit a detailed, written plan for use of grant funds to OSCA no later than Febmary 19, 1999, for OSCA's use in reporting to the Florida Legislature. 3. The Grantee will not use grant funds for lobbying the Florida Legislature, the judicial branch, or a state agency. 4. The Grantee will retain grant funds not encumbered by June 30, 1999 for subsequent use in accordance with Provision B. The Grantee will return grant funds not encumbered by June 30, 200 I, along with interest accmed, to the tmst fund for distribution to all counties in the fund's fourth year. C. This Agreement is subject to the following terms and conditions: I. The Grantee will maintain proper documentation of all monies spent in a manner sufficient for proper pre- and post-audit. The Grantee will maintain all expenditure records for a period of 4 years following the conclusion of this Agreement. 2. The Grantee will maintain all records made or received in conjunction with this Agreement in accordance with the requirements of rule 2.051, Florida Rules of Judicial Administration. lof2 -- - - . ~ .. "'" '" 3. The Grantee will release grant funds in accordance with the requirements of ~215.422, Fla. Stat. (1997), incorporated as Attachment A. 4. (For less than $25,000) Within 30 days after the tennination date of this Agreement, the Grantee will provide a sworn statement to the OSCA and the Auditor General attesting to the Grantee's compliance with the requirements of this Agreement. (For $25,000 to $100,000) Within 30 days after the termination date of this Agreement, the Grantee will provide to the OSCA and the Auditor General an audit performed in accordance with the Auditor General rules promulgated pursuant to ~ 11.45, Fla. Stat. (1997), or a statement prepared by an independent certified public accountant that attests to Grantee's compliance with the requirements of this Agreement. (For more than $100,000) Within 30 days after the tennination date of this Agreement, the Grantee will provide to the OSCA and the Auditor General an audit performed in accordance with the Auditor General rules promulgated pursuant to ~ 11.45, Fla. Stat. (1997). 5. If, in the judgment of the OSCA, the Grantee for any reason fails to comply with the terms of this Agreement, the OSCA will have the right to tenninate the Agreement on 5 days written notice by certified mail. In the event oftennination, the Grantee will return all grant funds to the OSCA for reversion to the Article V Trust Fund. This Agreement constitutes the entire understanding of the parties. All modifications to the Agreement must be in writing. This Agreement is effective on the date of execution and will terminate on June 30, 1999. FLORIDA SUPREME COURT, OFFICE OF THE STATE COURTS ADMINISTRATOR GRANTEE r.J- Kenneth R. Palmer State Courts Administrator The Honorable Paula Lewis, Chair Board of County Commissioners St. Lucie County Date (':... Document \ lodçl.hig. \\ pd Date AP¡:í!"'V"r. JI t' -f" ..~ -.... ¡ rnU tlJ n~' ".; H!;'~ AND CCRfzfrf;~;,~;~,J: ~ . ".~1 S' u; .' .., '. - --,-_-.~,~.~.,,-...-.. .-,-,_..-.....,,'- C!.:HJ;r~nJ ¡p' j . Î t') ..,.. _ 0 _ iË;;¿¡~~-·ši.·~·:;:-_·- ~ - -.-. ..,... ~ <I ....., .. Attachment A ATTENTION VENDOR Pursuant to Section 215.422(5), Florida Statutes (1997), you are advised of your rights and the state's obi igations regarding payment of invoices. 2 J 5.422. '''arrants. ,'ouchcrs, and invoices; processing time limits; dispute resolution; agency or judicial branch compliance ( I ) The voucher authorizi ng payment of an invoice submitted to an agency of the state or the judicial branch, required by law to be filed with the Comptroller, shall be filed with the Comptroller not later than 20 days after receipt of the invoice and receipt, inspection, and approval of the goods or services, except that in the case of a bona fide dispute the voucher shall contain a statement of the dispute and authorize payment only in the amount not disputed. The Comptroller may establish dollar thresholds and other criteria 1'01' all invoices and may delegate to a state agency or the judicial branch responsibility for maintaining the oftìcial vouchers and documents 1'01' invoices which do not exceed the thresholds or which meet the established criteria. Such records shall be maintained in accordance with the requirements established by the Secretary of State, The electronic payment request transmission to the Comptroller shall constitute filing of a voucher for payment of invoices far which the Comptroller has delegated to an agency custody ofolìicial records. Approval and inspection of goods or services shall take no longer than 5 working days unless the bid specifications, purchase order, or contract specifies otherwise. If a voucher liled within the 20-day period is returned by the Department of Banking and Finance because of an error, it shall nevertheless . be deemed timely filed. The 20-day filing rèquirement nwy be waived in ,,'hole or in part by the Department of Banking and Finance on a showing of exceptional circumstances in accordance with rules and regulations of the department. For the purposes of determining the receipt of invoice date. the agency or the judicial branch is deemed to receive an in~'oice on the date on ,,'hich a proper invoice is first received at the place designated by the agency or the judicial branch. The agency or the judicial branch is deemed to recei,'e an invoice on the date of the invoice if the agency or the judicial branch has failed to annotate the invoice with the date of receipt at the time the agency or the judicial branch actually received the invoice or failed at the time the order is placed or contract made to designate a specific location to which the invoice must be deli"ered, (2) The warrant in payment of an invoice submitted to an agency of the state or the judicial branch shall be issued not later than 10 days after fi ling of the voucher authorizing payment. However, this requirement may be waived in whole or in part by the Department of Banking and Finance on a showing of exceptional circumstances in accordance with rules and regulations of the department. I I' the IO-day period contains fewer than 6 working days, the Department of Banking and Finance shall be deemed in compliance with this subsection if the warrant is issued within 6 working days without regard to the actual number of calendar days. For purposes of this section. a payment is deemed to be issued on the first working day that payment is available for deli"ery or mailing to the vendor. (3)(a) Each agency of the state or the judicial branch which is required by law to file vouchers with the Comptroller shall keep a record of the date of receipt of the i!1\'oice; dates of receipt, inspection, and approval of the goods or services; date of filing of the voucher; and date of issuance of the warrant in payment thereof. I I' the voucher is not filed or the \\'arrant is not issued within the time required, an explanation in writing by the agency head or the Chief.lustice shall be submitted to the Department of Banking and Finance in a manner prescribed by it. -...... .......... - ~. ....... ~ '-' ~ COlin ty/Ci rClI it: Amollnt of Award: $ Grant, FY 98-99 Total BlIdget: $ ('all":,:nn Spending Plan Grant-in-aid Sub-Tlllals PERSO:\':\'EL Fl'LL TI.\IE EQUIVALENT (FTE) SUB-TOTAL PERSONNEL OTl-IER PEI~SO:\'NEL SERVICES CONTRACTUAL AGREEi\IENTS SUB-TOTAL OPS/CONTRACTUAL SVC EXPENSE SUB-TOTAL EXPENSES OTl~IER CAPITAL OUTLA Y (OCO) SUB-TOTAL OCO FIXED CAPITAL OUTLA Y SUB-TOTAL FIXED CAPITAL OUTLAY GRAND TOTAL Prep.:1red by Grants Admlntstration C·\MyFlles\s l\budgetfrm2.wbJ AGENDA REOUEST ,...,/ ITEM NO. ~d \) f'l ~\ .~ '-' . DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. Mcintyre County Attorney SUBJECT: First Amendment to Amended and Restated Interlocal Agreement (Road Impact Fees) - City of Port St. Lucie BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the First Amendment to the December 12, 1995 Interlocal Agreement and authorize the Chairman to sign the Amendment. COMMISSION ACTION: ~ APPROVED [] DENIED [ ] OTHER: ..--...-- Originating Dept. .¥fn. nfq~ro1~t& Bud~et f1.t.D1 !t.-vvor ks::D.,.r ~ f ..\ Other. ... . r Finance: (Check for Copy only, if applicable) .cp ~ Review and Approvals County Attorney: Purchasin~: µwi I},V. C.co rd. Other: ~~IA/\ Eft. 5/96 '1 '-' '-' r ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO. 99-73 DATE: January 21, 1999 SUBJECT: First Amendment to Amended and Restated Interlocal Agreement (Road Impact Fees) - City of Port St. Lucie BACKGROUND: Attached is a proposed First Amendment to the December 12, 1995 Amended and Restated lnterlocal Agreement with the City of Port St. Lucie concerning road impact fees. As indicated, the proposed amendment would allow to use the twenty percent (20%) of the road impact fees that are retained by the City through February 28, 2001, to pay for improvements to the bridge over the Florida Turnpike on Prima Vista Boulevard. RECOMMENDA nON /CONCLUSION: Staff recommends that the Board approve the First Amendment to the December 12, 1995 lnterlocal Agreement and authorize the Chairman to sign the Amendment. DSM/ caf Attachment .~ '-' -....I >It FIRST AMENDMENT TO AMENDED AND RESTATED INTERLOCAL AGREEMENT (ROAD Th:IP ACT FEES) THIS AGREEMENT entered into this day of , 1999, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "COtUlty", and the CITY OF PORT ST. LUCIE, a Florida municipal cOIporation, hereinafter referred to as "City" providing for the City's participation in the COtUlty's impact fee program. WHEREAS, COtUlty originally adopted a roads impact fee ordinance effective February 1, 1986; and WHEREAS, said fee is to be effected and collected both in the COtUlty and City; and WHEREAS, the parties entered into an Amended and Restated Interlocal Agreement on December 12, 1995, which the parties now desire to amend as set forth herein. NOW, THEREFORE, IT IS AGREED as follows: 1. Paragraph 3(b) of the December 12, 1995 Amended and Restated Interlocal Agreement is amended to read as follows: 3. The City agrees to: b. To remit to COtUlty all ftUlds collected as impact fees, with the exception of three percent (3%) of the ftUlds collected which shall be kept by City as a fee for administration for collecting and transmitting the funds and with the further exception of twenty percent (20%) of the funds which shall be kept by the City for use by the City in acquiring rights g:\atty\agreemntVnterloclpsl-imp fee - 1A _ 1 ~ '--" ......., thorosghfare plan and the Metropolitan Planning Organization Roads Impact Fee Eligibility Networks; provided that the parties agree that the City may use the twenty percent (20%) of the funds that are kept by the City which have been and will be collected through September 30. 2001 to pay for improvements to the bridge over the Florida Turnpike on Prima Vista Boulevard. City agrees to cooperate with the County in funding the acquisition of rights-of-way for Walton Road and Lennard Road lying within the City by the timeframes required by the County's construction program. City shall remit the collected funds monthly to County, with payment being made to County by the 15th day of the following month. 2. Except as amended herein, the December 12, 1995 Amended and Restated Interlocal Agreement shall remain in full force and effect. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Chairman Deputy Clerk DATE: APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney g:\atty\agreemnt\interloc\psl-imp fee - 1 A - 2 -:.. '-" ~ 1t CITY OF PORT ST. LUCIE, FLORIDA ATTEST: BY: Mayor Clerk DATE: APPROVED AS TO FORM AND CORREClNESS: BY: City Attorney g:lattylagreemnt\interloclpsl-imp fee - 1A ~ 3 - '-' AGENDA REQUEST """ ITEM NO. C-3-A ~ DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): PURCHASING PRESENTED BY: CHARLES BICHT SUBJECT: Resolution No. 99-27 A Resolution Approving Purchasing Card Policies and Procedures BACKGROUND: On August 25, 1998 the Board of County Commissioners approved the pilot program for a Purchasing Card. Subsequent to that approval and prior to implementation staff has developed Policies and Procedures for the program. FUNDS AVAIL.: N/A PREVIOUS ACTION: August 25, 1998 BOCC approved a pilot Purchasing card Program RECOMMENDATION: Staff recommends approval of resolution No. 99-27 A Resolution Approving Purchasing Card Policies and Procedures. COMMISSION ACTION: W APPROVED [] DENIED [ ] OTHER: Doug nderson County Administrator County Attomey:(X) n, '-7/ . /~ ~....., COg~din.t1P~~r.. Mgt. & Budget:(X) , Other: Purchasing Mgr.:(X)---æ.-- Other: Originating Dept: Finance: (Check for Copy only, if Applicable)_XX_ Eft. 1/97 H:\WP\AGENDAS\OTHER\RES 99-27 P Card P&P.wpd __ __.m__ _... _ '-' ""wtI RESOLUTION NO. 99-27 A RESOLUTION APPROVING PURCHASING CARD POLICIES AND PROCEDURES WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has determined the implementation of a Purchasing Card Program will improve efficiency in processing low dollar purchases from vendors that accept the Visa credit card; and, WHEREAS, prior to implementing the Purchasing Card Program, it is important that the Board adopt policies and procedures pertaining to the Purchasing Card Program. . NOW, THEREFORE, BE IT RESOLVED NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: 1. The Purchasing Card Policies and Procedures attached to this Resolution as Exhibit II A" are hereby adopted. 2. This Resolution shall be effective upon adoption. After motion and second, the vote on this resolution was as follows: Chairman Paula Lewis XX Vice-Chairman John Bruhn XX Commissioner Cliff Barnes XX Commissioner Frannie Hutchinson XX Commissioner Doug Coward XX PASSED AND DULY ADOPTED this day of 1 1 999. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN ATTEST: BY DEPUTY CLERK .... - ~ >wi APPROVED AS TO FORM AND CORRECTNESS: BY: COUNTY ATTORNEY ~ ..., PURCHASING CARD POLICIES AND PROCEDURES St. Lucie County October, 1998 SECTION I - INTRODUCTION The S1. Lucie County Purchasing Card Program is designed to improve efficiency in processing low dollar purchases from any vendor that accepts the Visa credit card. Most of our suppliers accept the Visa Purchasing Card. This program allows the cardholder to purchase approved commodities and services directly from our vendors. Each Purchasing Card is issued to a named individual and S1. Lucie County is clearly shown on the card as the Governmental buyer of goods and services. Purchasing and Accounting will monitor the perfonnance of the program. All questions or concerns should be directed to: Procurement Policy related: Charles Bicht Procurement Operations related: Ruth Totton Payment related: Helen Tomlin Ext. 1700 Ex1. 1700 Ex1. 1493 A. PURPOSE - POLICIES AND PROCEDURES: 1. Provide an efficient method of purchasing and paying for goods and services not exceeding $749.00 per purchase. 2. Reduce the use of small and multiple purchase orders. 3. Ensure that Purchasing Card purchases are in accordance with the County's ordinances, policies and procedures. 4. Reduce the time spent processing low dollar transactions. 5. Ensure that the County bears no legal liability from inappropriate use of Purchasing Cards. 6. Provide for disciplinary action if the Purchasing Cards are misused. Herein are the minimum standards for County Departments. County Departments may establish additional controls with approval of the Purchasing Manager. B. HOW IT WORKS The Purchasing Card system simplifies the procurement/disbursement process. Procurement responsibility is delegated to the ordering department enabling an authorized cardholder to place an order directly with the vendor. Page 1 '-' """"" PURCHASING CARD POLICIES AND PROCEDURES When a purchase authorization is requested by the supplier at the point-of-sale, the Visa Purchasing Card system checks the transaction against preset limits established by the employee's department. Transactions are approved or declined (electronically) based on the Purchasing Card authorization criteria established. The authorization criteria may be adjusted periodically as needed and may include, but is not limited to, the following: * * * * * Single purchase limit as set by department Director (not to exceed $749) Monthly spending limit Approved Merchant Category Codes Number of transactions allowed per day Number of transactions allowed per month The authorization process occurs through the electronic system that supports the Purchasing Card processing services under St. Lucie County's agreement with NationsBank. C. WHO DOES WHAT? The following are the responsibilities of the individuals and organizations involved in the Purchasing Card system. Department Purchasing Card Representative [Individual(s) designated by department Director] * Review monthly statement with cardholder * Sign the monthly statement authorizing charges * Verify the appropriateness of cost center codes (i.e., fund / agency / org. assigned to charges) Handle disputed items not resolved by cardholder Forward statement(s) with completed transmittal fonn to Accounts Payable Perfonn regular inspection of card possession by cardholders Cardholder * * * * * * * * * * Hold and keep secure Purchasing Card and card number Order materials and services Receive and inspect all ordered materials and services, report discrepancies to merchant and to Purchasing. Collect and save sales receipts Match receipts with monthly card statement, encode proper account Review monthly statements for validity of all transactions Identify and handle disputed charges Review monthly charges with Purchasing Card Representative Sign monthly statements certifying charges prior to submission to Finance. Verify that funds are available in the proper account to pay for the purchase. * * * Page 2 '-r' \..,.1 PURCHASING CARD POLICIES AND PROCEDURES Department Director * Request Purchasing Cards for designated employee( s) * Set Card spending limits within established guidelines * Collect cards rrom cardholders who end employment * Evaluate the need to cancel or reissue cards when employees transfer * Notify the Card Administrator oftenninated cards * Appoint a Department Purchasing Card Representative Purchasing Card Administrator (Appointed by Purchasing Manager) * Coordinate issuance and cancellations of cards * Coordinate program policy issues * Participate in ongoing program reviews * Participate in resolving billing disputes * Maintain Policy and Cardholder guides/manuals Finance Department * Receive approved monthly statements rrom card holders * Receive consolidated statement from Purchasing Card issuer * Confinn that all charges are authorized by department Representatives * Notify department when approved monthly statements are not received * Pay monthly charges rrom consolidated statement * Process accounting data into Banner * File and store statements * Administer 1099 reporting * Conduct periodic operational and compliance audits Purchasing Department * Approve/disapprove requests for Purchasing Card * Final resolution of supplier disputes * Pursue supplier discount opportunities * Evaluate Purchasing Card feedback from suppliers * Coordinate minority business reporting * Establish and monitor bench marking objectives * Coordinate and maintains internal controls * Target new cardholders and expand use of Card * Perfonn physical audits of card possession by cardholders Page 3 ~ '-" PURCHASING CARD POLICIES AND PROCEDURES SECTION II - POLICIES AND PROCEDURES A. ASSIGNMENT AND CONTROL OF THE PURCHASING CARD 1. REQUESTS FOR AND ISSUANCE OF PURCHASING CARDS a. Requests for new Cardholders or for changes to current Cardholders shall be made by submitting a completed Request/CertificationlReceipt fonn to the Purchasing Card Administrator. (Copy attached) b. All requests for Purchasing Cards must be signed by the Department Director. c. Purchasing Cards may be issued to individual employees who frequently purchase goods and services. d. The Purchasing Card will have the employee's name, the County name, and the expiration date embossed on the face of the card. The County's Florida sales tax exemption number is preprinted on the Purchasing Card. The Purchasing Card issuing company will not have individual Cardholder infonnation other than the Cardholder's work address. No credit records, social security numbers, etc., of the Cardholder are maintained by the issuing company e. When the Purchasing Card Administrator receives a Purchasing Card from the issuing card company, the Cardholder will be required to personally attend and complete Purchasing Card training, take receipt of the card and sign a certification/receipt fonn. The Cardholder will be given a copy of the Purchasing Card Policies and Procedures guide and an oral review of the program. Each Card will be activated by the Purchasing Card Administrator after the Cardholder has attended the training and received his/her Card. 2. LOST OR STOLEN PURCHASING CARDS OR CARD NUMBERS a. If a Purchasing Card is lost, stolen, or misplaced, or if the Cardholder thinks that the number has been used without his or her authorization, the Cardholder must immediately notify the Purchasing Card company and the Purchasing Card Administrator of the loss. NationsBank 1-800-538-8788 (24 hours a day, 365 days a year). b. The Cardholder shall report all infonnation necessary and complete all fonns required to reduce the liability to the County for a lost or stolen card or card number, and shall work with any law enforcement agency in prosecuting theft. Page 4 '-' '-' PURCHASING CARD POLICIES AND PROCEDURES 3. TERMINATION OR TRANSFER OF CARDHOLDER a. When an employee ends his/her employment or is transferred to another department, the department Director shall collect the Purchasing Card, destroy it (cut it in half), and submit the pieces of the card to the Purchasing Card Administrator. b. If the department Director is unable to collect the Purchasing Card when an employee leaves, he/she shall immediately notify the Purchasing Card Administrator by telephone followed by a memo. The Purchasing Card Administrator will ensure that the card is canceled. B. CARDHOLDER USE OF PURCHASING CARD 1. CARDHOLDER USE ONLY The Purchasing Card shall ~ be used by the employee whose name is embossed on the card. No other person is authorized to use the card. The cardholder is responsible and accountable for all transactions that occur on his/her card. Upon receipt of the Purchasing Card, the cardholder should NQI sign the back of the card, but, should write in indelible ink one of the following: SEE PHOTO ID, or SEE COUNTY ID, or SEE DRIVERS LICENSE 2. COUNTY PURCHASES ONLY The Purchasing Card is to be used for County authorized purchases only. The Purchasing Card shall not be used for any personal use and any such use will require immediate reimbursement and will result in disciplinary action which may include dismissal. 3. SPENDING LIMITS a. The department Director approving the assignment of a Purchasing Card will set two limits for each cardholder: single purchase limit and 30-day limit. The maximum limit shall be $749 for a single purchase. Additional limitations may be imposed by the requesting Director. b. Requests for spending limit changes shall be initiated by a memo to the Purchasing Director by the department Director. c. A purchase may be made of multiple items, but the invoice cannot exceed $749.00 or the Cardholder's limit ifless than $749.00. Purchases over $749.00 must be made by Purchase Order under the County Purchasing Policies and Procedures. Charges for purchases shan not be split to st~ within the single purchase limit Splitting charges will be considered abuse of the Purchasing Card program. Page 5 '-' '..,J PURCHASING CARD POLICIES AND PROCEDURES 4. OTHER CONDITIONS a. All items purchased over-the-counter must be immediately available, No back ordering is allowed. b. All items purchased during one telephone transaction must be delivered in a single delivery. If an item is not immediately available, no back ordering is allowed. c. All items purchased by telephone must be delivered by the vendor within the 30-day billing cycle. The order should not be placed without this assurance. 5. PROHIBITED USES OF PURCHASING CARDS The following types of items shall not be purchased with a Purchasing Card, regardless of the dollar amount. a. Cash advances; b. Alcohol or drugs; c. Food; d. Professional or Contracted Services; e. Clothing, Recreation or Entertainment; f. Any additional goods or services specifically restricted by the department g. Travel expenses such are hotels, automobile rental, and airline tickets [unless cardholder has a card specifically authorized for travel expenses.] C. PROCEDURES FOR MAKING AND PAYING FOR PURCHASES 1. DOCUMENTATION OF OVER-THE-COUNTER PURCHASES a. When an over-the-counter purchase is made, the Cardholder must obtain the customer's copy of the charge slip. b. The charge slip will be retained either by the Cardholder or by the Department Purchasing Card Representative. 2. TELEPHONE ORDERS When placing a telephone order, the Cardholder must confirm that the vendor will charge the Purchasing Card when shipment is made so that receipt of the supplies may be certified on the monthly Statement of Account. This is also a requirement of the vendor's contract with VISA. 3. SALES AND USE TAXES The County is exempt from paying any State of Florida (and generally all other States) sales and or use tax, even if the purchase is made with the Purchasing Card. If the vendor charges sales tax, the Cardholder must contact the vendor and obtain a credit equal to the amount of the sales tax. This applies to out of state purchases also. Page 6 '-' .."", PURCHASING CARD POLICIES AND PROCEDURES St. Lucie County's Sale Tax exemption number is printed on the face of the Purchasing Card. If you have problem with any merchant about sales or any other tax, please contact the Purchasing Department. 4. MISSING DOCUMENTATION If for some reason the Cardholder does not have documentation of the transaction to send with the statement to hislher Purchasing Card Representative, he/she must attach a description of the purchase along with a signed certification that the purchase was made in accordance with the County's Policies and Procedures and that the purchase was required for County operations. Failure to promptly provide such certification may result in disciplinary actions and the employee may be required to pay the County for the undocumented expense. Continued incidents of missing documentation will result in the cancellation of the employee's Purchasing Card. 5. PAYMENT AND INVOICE PROCEDURES a. The Purchasing Card company will mail one consolidated statement for all Cardholders to the Finance Department. This Statement of Account will list all transactions processed during the previous billing cycle (usually 30 days.) If no purchases were made on the Purchasing Card during the billing cycle, no Statement of Account will be generated unless adjustments for previously billed transactions have been processed during that cycle, Finance will forward a copy of the individuals account statement to each department representative. b. The Cardholder must review the statement and note any errors or disputes. Account numbers for each item (or account numbers and total dollar amounts for groups of items) should be written on the transmittal fonn to be attached to the statement. The statement will then be reviewed and signed by the cardholder. By signing the statement, the cardholder is certifying that all charges are appropriate and authorized and that all charges are proved by attached receipts. The statement will then be reviewed and signed by the Department Purchasing Card Representative. Once the department representative has reviewed and signed all statements for which they are responsible for, the statements are forwarded to the Accounts Payable Section of Finance. All statements shall be forwarded to the Finance Department within five working days after receipt. Card charge slips/receipts for all items listed on the statement should be attached to the transmittal fonn. NOTE: The statement may say that no balance is due. This means that the Cardholder does not submit a payment, the payment is due ITom the Finance Department. Always submit the Cardholder statement following the procedures above. c. The Finance Department will ensure that the Purchasing Card charges are paid timely and that the consolidated statement received is reconciled against the individual cardholder statements forwarded ITom the department. Department Directors, Purchasing and Purchasing Card Administrator will be notified when individual statements are not received in the allotted time. Continued failure to meet the five Page 7 '-' '....,¡ PURCHASING CARD POLICIES AND PROCEDURES work day deadlines may result in the revocation of Purchasing Cards at the discretion of the Purchasing Manager and/or Finance Director. d. If the statement is not received in the Finance Department within the five days, then Finance will pay the statement and charge any transactions to the card's default account number. A late transaction processing charge may be added to late submittals. D. DISPUTES 1. If items purchased with the Purchasing Card are defective, the Cardholder must return the item(s) to the vendor for replacement or credit. If the service paid for with a Purchasing Card is faulty, the vendor must be notified and asked to correct the situation or provide a credit. If the vendor refuses to replace or correct the faulty item or service, the purchase will be considered in dispute. If the quantity of items received is less than the invoice and charge billing, then the transaction must be disputed. 2. If a vendor charges the Cardholder Sales Tax on the purchase, and the Cardholder is unable to get a credit for the amount of the tax, then this purchase must be pursued through the dispute process. 3. A disputed item must be explained with a note on the Cardholder's Statement of Account before the statement is forwarded to the Accounts Payable section for payment. 4. It is essential that the time frames and documentation requirements established by the Purchasing Card issuer be followed to protect the cardholder's rights in dispute. DISPUTES PROCEDURES A dispute occurs when a Cardholder questions a transaction that has been charged to his/her account. The following steps must be taken to ensure prompt settlement: 1. The Cardholder contracts the vendor about the transaction and supplies the necessary infonnation to begin the resolution process, AND; 2. The Cardholder completes the NationsBank VISA Dispute Form and faxes to NationsBank (fax 1-800-253-5846) explaining the reason(s) for the dispute as well as a copy of the statement if the item has posted. NationsBank will then place the transaction into a disputed status. 3. If the problem is resolved between the merchant and the Cardholder, the Cardholder should write the solution agreed upon on the bottom of the Dispute Form that was previously faxed to NationsBank, and fax it to NationsBank as soon as possible. If an agreement cannot be reached the following steps will be completed: 4. After the item has been entered as a dispute, NationsBank must determine who is responsible by researching the transaction including requesting a copy of the sales draft when necessary. When responsibility for the transaction is detennined, the dispute will be settled on-line. Page 8 -- - -.,.. '-' ...,I PURCHASING CARD POLICIES AND PROCEDURES 5. When an account is in a dispute status, the disputed amount is still included in calculating the available money for authorizations (monthly limit). At the time the item is placed in dispute, it is removed from all finance charge, late charge, over limit fee, past due amount and calculations. Finance charges which accrue from posting until the item is placed in dispute must be handled according to County policy. Any Cardholder statements generated while the account is in dispute will display the following message: YOUR ACCOUNT IS IN DISPUTE FOR $XXX.XX. THIS AMOUNT HAS NOT BEEN INCLUDED IN THE FINANCE CHARGE OR PAYMENT CALCULATIONS. 6. If the Cardholder is actually responsible for the transaction, the dispute is settled in favor of NationsBank and no further actions are required. If the Cardholder is not responsible for the transaction, the dispute is settled for the Cardholder and the Charge back process may be initiated against the vendor. 7. If there continues to be problems with a particular vendor, the Cardholder shall notify the Purchasing Director of the problems. E. REVIEW OF PURCHASES BY DEPARTMENT 1. Because of their knowledge of the job responsibilities and requirements, Department Purchasing Card Representatives are required to review each Purchasing Card expenditure (item purchased, amount, and vendor) to ensure the goods or services were necessary, and for official use. The Department Purchasing Card Representative must certify in writing all of the purchases on statements submitted to the Finance Department by the card representative. 2. When purchases are questioned, the department Director or the designated Department Purchasing Card Representative will be responsible for resolving the issue with the Cardholder. If the Department Director is not satisfied that the purchase was necessary and for official use, the Cardholder must provide either a credit voucher proving the item( s) were returned for credit; or a personal check [or cash] made payable to S1. Lucie County for the full amount of the purchase plus applicable sales tax. Checks must be sent to the Purchasing Director within one week with a written explanation of why the violation occurred and the action taken to prevent reoccurrence. The personal check along with a copy of the invoice being reimbursed will be forwarded to the Finance Department by the Purchasing Manager. 3. The designated Department Purchasing Card Representative shall not review or approve charges to his/her own Purchasing Card. The department director must approve all charges made by a designated Purchasing Card representative. Page 9 '-' ......,¡ PURCHASING CARD POLICIES AND PROCEDURES 4. To help the department in their reviews, management reports will be available from Purchasing / Finance. Page 10 '-' .~ PURCHASING CARD POLICIES AND PROCEDURES SECTION III TRAVEL CARDS 1. The St. Lucie County Travel Regulations apply to all travel related transactions. The Travel Regulations reporting requirements are in ADDITION to the Purchasing Card requirements. The Travel Expense Request shall be submitted and approved prior to travel. 2. The ORIGINAL charge receipt(s) shall be turned in with the completed TRAVEL EXPENSE REQUEST fonn. A COpy of the travel charge receipt(s) shall be maintained in the Cardholder's or Card Representative's office for verification against the monthly statement, and for archive purposes. The completed TRAVEL EXPENSE REQUEST fonn shall be turned into the Finance Department within five (5) days after completing the trip. 3. The Travel transaction limits ~ be higher than the Purchasing limits. There is only one monthly limit. 4. Payments will be made to NationsBank by Finance on the regular monthly cycle for all Purchasing Card transactions regardless of when the Travel Expense Request fonn is received in the Finance Department. [ie: know your monthly limit and how much is charged against it.] 5. Employees that have Travel authorized Purchasing Cards are NOT eligible for advanced travel payments. 6. If two or more employees' travel charges (hotel, airline, rental car. etc.) are charged to a single Purchasing Card, each person must sign either the original receipt (charge receipt or invoice) or the individual's monthly charge statement where the charge was made. Page 11 '-' ...." PURCHASING CARD POLICIES AND PROCEDURES St. Lucie County Purchasing Card Request/CertificationIReceipt o Purchasing Only Card 0 Travel Only Card 0 Combined Card Request to issue a St. Lucie County Purchasing Card for: employee name Department Default Account Number FUND ORGANIZATION ACCOUNT PROGRAM Single Purchase Limit $ 30 Day Limit $ Department Director: Date: Si ;:nature Purchasing Authorization: Date: Purchasio ;: Maoa ;:er Si ;:oature FOR PURCHASING USE ONLY Card Number: Single Purchase Limit $ 30 Day Limit $ Department Specific Blocked MCC's: Included MCC's: Template # Department Card Representative Name: Telephone I certify that I received the NationsBank VISA Purchasing Card and a copy of the St. Lucie County, Florida, Purchasing Card Policies and Procedures, and, I understand and agree to the terms set forth therein. I agree that I will relinquish my NationsBank VISA Purchasing Card to the County when requested to do so, and upon termination of employment. I understand that failure to use this Purchasing Card in accordance with all rules and regulations may require relinquishing the card and may result in disciplinary measures. I UNDERSTAND THAT TIDS PURCHASING CARD SHALL NOT BE USED FOR ANY PERSONAL USE AND ANY SUCH USE WILL REQUIRE IMMEDIATE REIMBURSEMENT AND WILL RESULT IN DISCIPLINARY ACTION WHICH MAY INCLUDE DISMISSAL. Employee Signature: DATE: St. Lucie County Purchasing Card Page 12 '-" ......, PURCHASING CARD POLICIES AND PROCEDURES TRANSMITTAL FORM Department: Statement Date: Number of Card Statements Included: STATEMENT DISPUTE TOTAL FUND ORGAN ACCOUNT PROGRAM AMOUNT AMOUNT TO BE PAID $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ $ ($ ) $ TOTAL $ ($ ) $ I certify that the charges reflected on the attached statement( s) are appropriate and authorized and request that they be paid against the above listed account numbers: Department Purchasing Card Representative Name [print] Date: Telephone Signature Date: Department Authorization Page 13 '-' ....." PURCHASING CARD POLICIES AND PROCEDURES N ationsBank Purchasing/Travel Card Agreement I, (print name) Lucie County NationsBank of Travel Card. hereby acknowledge receipt of my St. Department Default Account Number Fund Organization Account Program Card Number I agree to: · Charge only those expenses incurred while traveling on official County business · Charge only those expenses authorized within the St. Lucie County Travel Regulations to include, but not limited to, lodging, airline fares, and rental vehicles · Substantiate all charges by submitting attached receipts with a Travel Expense Request form within five days after completing travel · Return my NationsBank Travel Card to the County upon termination of employment or whenever specifically requested to do so · Reimburse the County, by payroll deduction if necessary, for any unapproved or unauthorized charges for which I am responsible. I understand that: · All charges are centrally billed to the County and the Finance Department pays NationsBank directly. · Credit card billings received by Finance and not substantiated by the employee within 5 days of the completion of travel are deemed to be personal charges. In such cases the employee is held responsible for reimbursing the County. · The County receives monthly reports on all NationsBank Purchasing/Travel Cardholders and monitors individual spending activities. ¡b, (Signature) (Social Security No.)(Date) Page 14 '-' 'wi Form 5 I Authorized !ry:: Cardholder Signature: NationsBank Phone 1-800-538-8788, Fax 1-800-253-5846 Outside ofU.S: (757) 677-4705 Fax (757) 677-4361 Attn.: Commercial Card Services Cardholder Statement of Disputed Item Company Name: Cardholder Name: Cardholder Account Number: Statement Date Transaction Date Merchant Name/Description Amount Postin l; Date Reference Number Check the description most appropriate to your dispute. If you have any questions, contact NationsBank at 1-800-538-8788. 1. Alteration of Amount: The amount of the sales draft has been altered from $ to $ (please include copy of sales draft) 2. Unauthorized Mail or Phone Order: I certify the charge listed above was not authorized by me or any person authorized by me to use this account I have not ordered merchandise by phone or mail, or received goods and services as represented above. 3. Cardholder Dispute: I did participate in the above transaction, however, I dispute the entire charge, or a portion, in the amount of $ because: 4. Credit Not Received: The merchant has issued me a credit slip for the transaction listed above, however, the credit has not posted to my account The elate on the voucher is between 30 and 90 days old. (please include a copy of the credit voucher.) 5. Imprinting of Multiple Slips: The above transaction represents multiple billing to my account I only authorized one charge from this merchant for $ . I am still in possession of my card. 6. Merchandise Not Received: My account has been charged for the above transaction, but I have not received this Merchandise. I have contacted the merchant. 7. Merchandise Not Received: My account has been charged for the above transaction, but I have since contacted this merchant and canceled the order. I will refuse delivery should the merchandise still be sent 8. Merchandise Returned: My account has been charged for the ttansaction listed above, but the merchandise has been returned. Provide a description of the circumstances. (please include postal receipt if applicable.) 9. Inadequate DescriptionlUnrecognized Charge: I do not recognize this charge, Please supply a copy of the sales draft for my review. 10. I am no longer disputing this charge. , '-' AGENDA REQUEST ......1 ITEM NO. C-3-B DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): PURCHASING CHARLES BICHT SUBJECT: Award of Bid#99-17 Temporary Employees BACKGROUND: On December 30, 1998 bids were opened for Temporary Employees. Twenty four vendors were notified (eleven are minority owned), nine sets of bid documents were distributed (one is minority owned) and six bids were received. (See attached memorandum) FUNDS AVAIL.: Department operating budgets PREVIOUS ACTION: October 1, 1998 BOCC award to personnel Plus December 8, 1998 Permission to advertise for new bids RECOMMENDATION: Staff recommends award of Bid#99-17 Temporary Employees to Kelly Temporary and Manpower in accordance with multipliers as shown on the attached bid tabulation and authorize the chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: hAPPROVED [] DENIED [ ] OTHER: c:::>f>" /1.J County Attorney:(X) V Coordination/Signatures Mgt. & BUdget:(X)¥ Other: Purchasing Mgr.:(X)~ Other: Originating Dept: Finance: (Check for Copy only, if Applicable)_XX_ Eff. 1/97 H:\WP\AGENDAS\BIDS\99-17 award.wpd , \ \..; '-...I PERSONNEL/RISK MANAGEMENT MEMORANDUM #99-19 TO: CHARLES BICRT PURCHASING HAHAGER FROM: PATRICIA CLUTE ~ PERSONNEL COORDINATOR ¡.w':"'-L-- DATE: JAR. 13, 1999 SUBJECT: TEMPORARY EMPLOYEES The Board of County Commissioners approved going out for bids for temporary employees on April 22, 1998. The bid was awarded to a local company, Personnel Plus, and the contract was awarded on Oct. 1, 1998. Upon being awarded the bid, Personnel Plus had their risk manager visit our sites and review each potential job order. He determined that what we have always termed light industrial was actually heavy industrial under their workers compensation coding and they would not be able to supply orders for these positions. We went back to Manpower Inc. who had been supplying temporaries for these positions and they obligingly extended their contract for industrial help through the end of the year. We rebid the entire package using three multiplying factors, clerical, light industrial and heavy industrial. As in the past, Tri-State Employment Services Inc. based in New York City was the low bidder. In addition to my original objections to Tri-State, as noted in my letter of Aug. 4, 1998, I spoke with Mary Combie from the Purchasing Department in Polk County. They had gone out to bid for temporary help and Tri-State was awarded the bid based on lowest cost. They attempted to use the company for three months, but Tri-State was unable to supply requested temporary employees and they were forced to go out to rebid. My recommendation would be to use the second and third vendors. Kelly Temporary Services' bid is 1.25 for clerical and 1.31 for light industrial. Noting that Kelly has excluded Maintenance Workers I from light industrial and submitted no bid for heavy industrial, I would also recommend awarding the bid to Manpower, who bid light industrial and heavy industrial. Both are local companies with offices in St. Lucie County and a proven record of supplying quality temporary workers. PAC/mp Copy to: Douglas Anderson County Administrator - E-t rzl rzl = tIJ . :s z . 0 tcC 1-1 0 E-t 0 tcC .. ~ t1.1 M Þ rzl M ~ rzl tcC ~@) E-t 0 ~ ex) ~ Ø-I 0'\ 1-1 :s 0'\ ~ rz1 M tJ ... 0 ~ ('t1 Oø:; Ø-Irz1 :S~ rz1:S E-trz1 i:"'" .........U M ~rzl I §~ 0'\ 0'\ #Orzl t1.1Z ~ø:;rz1 Hrz1Ø-1 ø:1Ø-10 '-" ~ ~ ~ ~ Iii 0 ~~ ::I: ::I: ... 0 ~; "- "-~ H ..:10 1.0 M I... a:¡ [:li N M ~'" . . l1li 0 > ~ M M ëBí Z -m- -m-IU o(J)o ~ ..:I IZ1 ~ ~ 0 itQ ::I: ::I: fà~ Oþ "- "- 0 tQ..:I 0 1.0 H IZ1 :p.¡ 1.0 1.0 a:¡ > . . p.¡ M M 0 -m- -m- Z ~ lZ1~tQ 0 ~1Z11Z1 i= ~.tJ ~ ~ ~ tQ>lH 1St ::I: ::I: ::I: Hp.¡1Z1 "- "- "- > =.tQ tiP dP '* ~1Z1 M 1.0 0 N N M tQ. IZ1 ~ ~ ~ ~ tJ H ::I: ::I: ::I: 0 t "- "- "- i~ Ii:! 0'1 M [' tQ M ~ 1.0 p.¡ N N N > . 1.0 1.0 LO Ii:! · . ~ M M M ~ Ii:! t!J 0 = :z; ~ ~ ~ i~ þ~H ::I: ::I: ::I: tQtQJr4 "- "- "- ¡:¡~Jr4 1.0 0 0 =O~ > tJ~ M 1.0 ex> ~ tQ · M M M ~ = 0 IZ1 ~ ~ ~ ~; ~ ::I: ::I: ::I: "- "- "- å N N 1.0 > M ~ ~ · . . M M M ~ .. G ~~tI1 H u E-o ~¡ g=~ t!J I\:: t!J= =rz:I =t!J~ IZ1 ~ H ~ HHoC ~OS > U >~H >= ~..... ~.....I\:: ~..... ø. I\:: ø.I\::E-o ø.1\:: tJ&~ H 0 HOal HO E-o E-o E-oE-oÞ E-oE-o ~~& ~ u ~~~ ~~ Ii ~ ro.H ........, IiI ~ ! ~ I - \..t ....., PERSONNEL/RISK MANAGEMENT MEMORANDUM #98-271 _00.-'-- TO: Charlie Bicht purchasing Manager FROM: Patricia Clute~/ Personnel Coordinator~ DATE: Nov. 23, 1998 SUBJECT: Temporary Employees The Board of County commissioners approved going out for bids on temporary employees on April 28, 1998. On May 22, 1998, notification was sent to twenty-three (23) companies and ten (10) bids were distributed. Bids were opened on June 17, 1998, with seven (7) companies submitting bids. The bid was awarded to Personnel Plus, a local company and the contract was awarded on Oct. 1, 1998. Upon being awarded the bid, Personnel Plus had their risk manager visit our sights and review each potential job order. He determined that what we have always termed "light industrial" was actually heavy industrial under their workers compensation coding and they would not be able to supply orders for these positions. We went back to Manpower Inc. who had been supplying temporaries for these positions and they were good enough to extend their contract for industrial help through the end of the year I would now like to re-bid the entire package and ask for three multiplying factors, clerical, light industrial and heavy .industrial. If Personnel Plus is. not the successful bidder, we would be required to give them 30 days written notice of termination of contract. Please proceed to request permission to advertise bids for temporary employees. - .'-' ...."", AGENDA REQUEST ITEM NO. C-6-A DATE: December 8, 1998 REGULAR [ ] PUBLIC HEARING [ J CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): PURCHASING SUBJECT: Permission to Advèrtise for bids for Temporary Employees PRESENTED BY: CHARLES BICHT BACKGROUND: See attached memorandum from the Personnel Coordinator FUNDS AVAIL.: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends approval of the request for permission to advertise for bids for Temporary Employees COMMISSION ACTION: CONCURRENCE: [ 1 APPROVED [1 DENIED [ 1 OTHER: Doug Anderson County Administrator County Attomey:(X) f}y coordination/sianatures Mgt. & Budget: Purchasing Mgr.:(X) f1ß Originating Dept: Finance: (Check for Copy only, if Applicable) Other: Other: Eff. 1/97 BI\WP\AGENDAS\OTBER\99-17 permis.ion to adv.wpd ~ ......, PERSONNEL/RISK MANAGEMENT MEMORANDUM # 98-2 71 ~O: Charlie Bicht purchasing Manager Patricia Clute~// Personnel Coordinator~~ FROM: DA~E: Hov. 23, 1998 SUBJECT: ~emporary Employees The Board of County Commissioners approved going out for bids on temporary employees on April 28, 1998. On May 22, 1998, notification was sent to twenty-three (23) companies and ten (10) bids were distributed. Bids were opened on June 17, 1998, with seven (7) companies submitting bids. The bid was awarded to Personnel Plus, a local company and the contract was awarded on Oct. 1, 1998. Upon being awarded the bid, Personnel Plus had their risk manager visit our sights and review each potential job order. He determined that what we have always termed "light industrialø was actually heavy industrial under their workers compensation coding and they would not be able to supply orders for these positions. We went back to Manpower Inc. who had been supplying temporaries for these positions and they were good enough to extend their contract for industrial help through the end of the year I would now like to re-bid the entire package and ask for three multiplying factors, clerical, light industrial and heavy industrial. If Personnel Plus is. not the successful bidder, we would be required to give them 30 days written notice of termination of contract. Please proceed to request permission to advertise bids for temporary employees. ; . ~_.. '. - . J. ,,_-J '"" AGENDA REQUEST ...." ...,:: TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): PURCHASING ITEM NO. C-2-C / DATE: August 25, 1998 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] PRESENTED BY: CHARLES BICHT SUBJECT: Award of bid #98-59 Temporary Employees to work in Various County Departments BACKGROUND: On June 17, 1998 bids were opened for temporary employee to work in various county departments. Twenty three vendors were notified (nine are minority owned), ten sets of bid documents were distributed (three are minority owned) and seven bids were received (two are minority owned). The low bidder has been contacted on several occasions with limited or no response from the bidder. The low bidder is non responsive to the bid. The personnel coordinator's memorandum contains additional concerns the low bidders has not addressed adequately. FUNDS AVAIL.: will be available in various department budgets PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of bid #98-59 to the second low bidder, Personnel Plus, with the multiplying factors of 1.22 for clerical and 1.29 for light industrial and authorization for the chairman to sign the contract as prepared by the county attorney. COMMISSION ACTION: [ ] APPROVED [] DENIED [ ] OTHER: , --, --"...... / / . - Coordination/Siqpatures (i! ../ . ;r\:YJ Mgt. & Budget:(X) .- , . . County Attomey:(X) Originating Dept: Finance: (Check for Copy only, if ApplicableLXX_ Other: B:\WP\AGENDAS\BIDS\98-59.AWD CONCURRENCE: Doug Anderson County Administrator Purchasing Mgr.:(X) ') /. ('1~ /! _/ Other: Eft. 1/97 ,- - I- W W :I: en z o - I- <C ..J ::> m- « 1-- c - m en I- Z w :æE l- e::: « c. w c >- I- Z ::) o u z - ~ ct:: o ~ o I- . (fJ:i w · wc.. >g 9.N £1.1- ~<C Wee . 0') Q,.cn :E~ wee ¡-en -..-" -I" w:!: ~zU) IZC ~Ow ;t(JjZ -c:=w 9wc.. ma.O '"'" " c::: w 0 == Ccc 0 z:;t: c. W z C") It) > < C") ~ :æ · , "I"" "I"" 0:: w 0 c::: C) Can ::J :z z=lt Cl)t-- <CI)LI. W <LI. N co > M:!o~ C") C") t-OCl) · · "I"" "I"" a:: CI) 0 w ~¡ 0 >- ...1> W ...Ie:: It) "I"" > Ww N C") ~r.n · · "I"" "I"" W ~ 0 0 z UJ- CC"") -CI) z::;t c:::~ w we:: It) N a.. 0 > ~3: t"! C") · "I"" "I"" a::: ...1 ·W 0 :z ~~ :z 0 .. Cl)tr.I W C:::::J N Ø) > W..J N .~ c.c. · "I"" "I"" ~t- .0:: :z W 0 W:,:cn' C~ t->w z~ ~OO ..J- W ~c.~ It) It) > "I"" It) C::::Ew N N t-wcn · · "I"" "I"" .. :n >11):::1 ...1 IXwQ -I S It: OWl!: It: c:Jð~ ~ <to ::J ~ C:¡::J UJ..I Z Z u~g t-ZO I-~- w -~~ t-tn~~ ~wæ>-~ c:: a. It: :t:::::I9:~ .0 I- I!: W -0 c~$~f 1-1- (!:) C ~ t; -I ..J (.) æ¡:!g8~ u::J< -Z::J< ::Eu.. ...J _ ~ u.. ........, '.\ t, ,\ r ..... ....J :;t: W c::: Z 0 :iE' C -0 :z C!::r.n w we:: CC CC ::> "'w M ~ ~a.. . "I"" - '" ::J ,.. ~ II: o o z w > ~ æ o z ~ .. 'C W u: ¡:: o Z tJJ W - Z < c. :E o U LI. o c::: w en :æ :::I :z .. C w I- :::I CC æ I- CI) ë ~ z w :E :::I (.) o c C ãi u. o a:: w a:I :æ :::I :z . . c w ::> jjj (.) w " tn C CD LI. o " W tC :æ ::J z ~ """" PATRICIA CLUTE PERSONNEL COORDINATOR /~ AUG. 4, 1998 BID FOR TEMPORARY SERVICES RFP 98-59 The Board of County Commissioners approved going out for bids for temporary employees on April 28, 1998. On May 22, 1998, notification was sent to 23 companies and 10 bids were distributed. When bids were. opened at 2 p.m. on June 17, 1998, seven companies submitted bids. A bid tabulation sheet is attached. PERSONNEURISK MANAGEMENT MEMORANDUM 98-172 TO: CHARLES BICHT PURCHASING MANAGER FROM: DATE: SUBJECT: Tri-State Employment Services submitted the low bid of 1.215 multiplying factor for clerical services and 1.255 multiplying factor for light industrial. ~ Because I was not familiar with Tri-State, I spoke to their contact person, Susan Stumpf, contract manager in New York City. She advised me the West Palm Beach office, headed by Loretta Pino, would be handling the contract and she could answer my questions. I called the West Palm Beach office on July 15, 1998, and the phone was answer~d by a recorder. My call was returned the next day by Loretta Pino who I proceeded to question regarding the bid proposal. She was not Ç1ware that a bid was submitted, but tried to answer my questions. Q. Where will you be recruiting your labor force? A. We will run an ad in your local paper and interview potential employees at the unemployment office in Fort Pierce and keep a listing of available personnel. Q. Who will our contact person be? A. Loretta Pi no the West Palm Beach office. 1 , '-' AGENDA REQUEST ....., ITEM NO. C-3-C DATE: January 26,1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): PURCHASING CHARLES BICHT SUBJECT: Award of Bid #99-10 Resurface Basketball, Tennis and Shuffleboard Courts. BACKGROUND: On December 9, 1998 bids were opened for the Resurfacing of the basketball, Tennis and Shuffleboard courts. It is the best interest of the County to make multiple awards on this bid. The low bidder on the Lawnwood Tennis Courts is Accurate Tennis Courts in the amount of $6,169.00. The low bidder for the lIous Ellis Basketball courts is D&B Tennis in the amount of $4,998.00. The variance on the bids for the resurfacing is too great. The specifications are not exact enough. FUNDS AVAIL.: 316-721 0-599300-700 001-7215-546200-700 Basketball Courts Tennis Courts PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of bid #99-10 Resurface Basketball, Tennis and Shuffleboard Courts to Accurate Tennis Courts in the amount of $6,169.00 for the Lawnwood Tennis Courts and 0 & B Tennis in the amount of $4,998.00 for the lIous Ellis Basketball courts and authorize the chairman to sign the contracts as prepared by the County Attorney. Reject the bids for the Shuffleboard courts, rewrite the specifications and grant permission to re-advertise for bids. COMMISSION ACTION: lYAPPROVED [] DENIED n OTHER: Do g nderson County Administrator County Attomey:(X) ~ V""\ Coordination/Signatures Mgt. & BUdget:(X)/¡J Purchasing Mgr.:(X) Other: cß Originating Dept: Other: Finance: (Check for Copy only, if Applicable)_XX_ Eff. 1/97 H:\WP\AGENDAS\BIDS\99-10 award.wpd ~ '-' AGENDA REQUEST ""wtI ITEM NO. C-3-C , DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): PURCHASING CHARLES BICHT SUBJECT: Award of Bid #99-10 Resurface Basketball, Tennis and Shuffleboard Courts. BACKGROUND: On December 9, 1998 bids were opened for the Resurfacing of the basketball, Tennis and Shuffleboard courts. It is the best interest of the County to make multiple awards on this bid. The low bidder on the Lawnwood Tennis Courts is Accurate Tennis Courts in the amount of $6,169.00. The low bidder for the lIous Ellis Basketball courts is D&B Tennis in the amount of $4,998.00. The variance on the bids for the resurfacing is too great. The specifications are not exact enough. FUNDS AVAIL.: 316-7210-599300-700 001-7215-546200-700 Basketball Courts Tennis Courts PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends award of bid #99-10 Resurface Basketball, Tennis and Shuffleboard Courts to Accurate Tennis Courts in the amount of $6,169.00 for the Lawnwood Tennis Courts and D & B Tennis in the amount of $4,998.00 for the lIous Ellis Basketball courts and authorize the chairman to sign the contracts as prepared by the County Attorney. Reject the bids for the Shuffleboard courts, rewrite the specifications and grant permission to re-advertise for bids. COMMISSION ACTION: f\.yAPPROVED [] DENIED T1 OTHER: County Attomey:(X) (}¡ ~~ Coordination/Signatures Mgt. & BUdget:(X)/P Purchasing Mgr.:(X) cß Originating Dept: Other: Other: Finance: (Check for Copy only, if Applicable)_XX_ Eft. 1/97 H:\WP\AGENDAS\BIDS\99-10 award.wpd - ~ ....., , DEP ARTMENT OF LEISURE SERVICES MEMORANDUM TO: Charlie Bicht, Purchasing Jack Doughney, L.S. Director~'~ Don XcLam, Recreation Xanagé~'~~~~ THROUGH: FROM: DATB: December 14, 1998 SUBJECT: BID #99-10 *********************************************************************** After reviewing the tabulation sheet on Bid#99-10, the Leisure Services review team is recommending the following. 1. Tennis - Accurate Tennis Courts at $6,169.00 2. Basketball - D & B Tennis at $4,998.00 3. Shuffleboard - Rebid - difference between bids is to great, need to develop better specifications. If any further information is needed let us know if not please process for approved and contract. - " ~ '-' ...,¡ LEISURE SERVICES DEPARTMENT MEMORANDUM 99 -#01 FROM: Charlie Bicht, Purchasing Jack Doughney. Leisure Services Directo~~ Don McLam, Recreation Manage~\\'\"c \~ ~ \ TO: THROUGH: DATE: January 5, 1998 RE: Bid #99-10 ****************************************************************************** The bid for Shuffleboard courts needs to be put out for rebid. The two low bids that we received were for applying a stain on the courts. This is not what we want and the new bid package will be more specific. If Y9u h~ve ~Y further questions, please call. y: .;- '" ,- ¡::. ~-:J 0:.':-"" <e:::;; '-, ~, " - , '--' ::": ::::J t...::") !.:..J I " ~::; '~'-" ,-~ :..,... 1 c~·~ (,;") \\OasIDATA \GROUP\LEISURE\COMMON\CB\#99-IO. wpd ~ tJJ H § r:I E-t ... ...:I ...:I ICC ~ E-t r:I ~ tJJ E-t ICC r:I ~ r:I II:: r:I tJJ U ~ ICC IZt . 0 ~ ~ H Þ . 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I"'- IZl =~ 0 N \D . > . \D I"'- \D en I"'- Ø'I ~ E-4tJ 0 0 0 t/) ~ N H =#: ~ ~ E-4 0 0 0 ë rJ:1 0 0 0 0 i~ 0 0 0 0 0 0 · an en 1""1 0 0 \D 00 0 . 1""1 00 0 an tJO \D \D N ;: <tJ 0 0 0 .-I '\ t/) =#: i 0 ~ 0 0 0 0 0 0 ë E-4 0 0 0 rt) 0 0 0 I"'- JQ an 00 0 co rt) Ø'I . . cas 0 Ø'I 00 . 00 . 1""1~ ;: ~ 0 0 0 oil ~' !XI I E-4 < t/) ø:: 0 H Þ JQ !-I ~ 0 rJ:1 00 . tJ I'i~ ~ ...:1 ..:I t/) ~ o. ..:I !XI t>t ~ !-I E-4 H..:I H~ ø:: !-I ~ ~~ 1m 0 g tJ 8 ~ E-4 0 rJ:1JQ rJ:1 a Q Ot/) E-4 ~ E-4 = I~ t/)rJ:1 oø:: 'r: < ~ ~ þlll:; tJrJ:1 tJ::~ Ot/) c:i H j8 ..:1< ; ~ ~ t HJQ H!XI ~ . . otJ 0 JQ :=!XI 1""1 N rt) tJ I II - ~ '0 ~ rJ:1 ~ JQ H ø:: E-4 t/) H ~ .. ~ rJ:1 H ~ H E-4 t/) i i ~ ~ H tJ ~ 8 ~ ~ o H tJ Q ~ ~ o 0 ø:: ø:: I i I .. ~ ~ H rJ:1 tJ rJ:1 ø:: t/) ~ H JQ ~ o ø:: - '-' ..,¡ ~ LEISURE SERVICES DEPARTMENT MEMORANDUM 99 -#06 RE: ~ ~ U> ~ c: :-4 c.- ;v ¡ ~ 0;:v c: ::c fT· C") Þû Account Numbers _ Resurfacing ¡:r; \D v')¡ï"\ C") ::=0 ~< . . ::s: "" .. r-r; *********************************************************************~**..**~CJ t:: - '-' % r --4, f'\) -rJ -<0 Charlie Bicht, Purchasing Manager Don McLam, Recreation Manage~~\\.¡\;'~ TO: FROM: DATE: January 19, 1999 The account number for resurfacing open space basketball courts is: 316-7210-599300.700 The account number for resurfacing the tennis courts is: 001-7215-546200.700 Please call if you need additional information. DM/cb \\Oas\DA T A \GROUP\LEISURE\COMMON\CB\resurf. wpd \.,f .."", AGENDA REQUEST ITEM NO. ~ DATE:l/26/99 REGULAR [ ] PUBLIC HEARING CONSENT [xx] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT) : Administration Comm. Doug Coward SUBJECT: Committee Appointment BACKGROllliD: Commissioner Contractor Certification Commissioner Coward wishes his representative. Doug Coward's original appointee to the Board is unable to serve on this Board. to appoint Mr. R. Dale Trefelner to serve as FllliDS AVAIL.: PREVIOUS ACTION: RECOMMENDATION: Commissioner Coward requests ratification of his appointment of R. Dale Trefelner to the Contractor Certification Board. ~~ APPROVED OTHER: DENIED COMMISSION ACTION: Review and ~provals County Attorney: Management & Budget purchasing: Originating Dept. Other: Other: Finance: (Check for Copy only, if applicable)___ Eff. 5/96 -- '-' ~ ST. LUCIE COUNTY EROSION DISTRICT BOARD OF COMMISSIONERS John D. Bruhn District 1 Doug Coward District 2 Paula A. Lewis Frannie Hutchinson Clirr Barnes District 3 District 4 District 5 AGENDA January 26,1999 1. MINUTES Approve the minutes of the meeting held December 22,1998. CONSENT AGENDA 1. W ARRANTS LISTS ,<-- Approve Warrants Lists No. 13, 14, 15, 16 and/17, , '.......~- 2. PUBLIC WORKS Inlet Spur Jetty- Consider staffrecommendation to approve a minor adjustment to the project cost estimate with FIND and authorize the Chair to execute. NOTICE: All proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted an opportunity to cross-examine any individual testifying during a hearing upon request. ·... -", .,,-. "., '-. ._.,~ . ~ L"'" :;-.-!:'~ .......,...-'....'.;'"-,... _____ U~~ .._ _ --:-~..:: '-' '-" EROSION CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: December 22, 1998 Tape: 1 Convened: 10:20 a.m. Adjourned: 10:21 a.m. Commissioners Present: Chainnan, Frannie Hutchinson, Cliff Barnes, John D. Bruhn, Doug Coward, Paula A. Lewis Others Present: Doug Anderson, County Administrator; Phil Freeland, Asst. County Administrator; Dan McIntyre, County Attorney; Ray Wazny, Community Development Director; Bill Blazak, Utilities Director; Deputy Nickel, A. Millie Delgado, Deputy Clerk 1. MINUTES (1-3046) It was moved by Com. Lewis, seconded by Com. Barnes, to approve the minutes of the meeting held November 24, 1998; and, upon roll call, motion carried unanimously. 2. WARRANT LISTS It was moved by Com. Barnes, seconded by Com. Bruhn, to approve Warrant List Nos. 9,10,11 and 12; and, upon roll call, motion carried unanimously. There being no further business to be brought before the District, the meeting was adjourned at 10:21 a.m. .. Chainnan Clerk of Circuit Court - '-' CONSENT AGENDA -. J ....." - " :-.;:- .-."- ..--..-. ---" 12/28/98 ~ LUCIE COUNTY - BOARD ...." FZABTJARR TJARRANT LIST 1113- 19-DEC-98 TO 23-DEC-98 FUND SUMMARY- EROSION --~.- FUND TITLE 184 Erosion Control Operating Fund GRAND TOTAL: '-i.. t EXPENSES 36.77 36.77 PAGE 1 PAYROLL 1,994.51 1,994.51 ";j. ~ . ..,¡ 12/31/98 ~ ST. LUCIE COUNTY - BOARD "'" PAGE 1 FZABYARR YARRANT LIST 114- 24-DEC-98 TO 31-DEC-98 FUND SUMMARY- EROSION ,.) FUND TITLE EXPENSES PAYROLL 184 Erosion Control Operating Fund 3,531.32 0.00 GRAND TOTAL: 3,531. 32 0.00 ~ -y.-~c-.,.;;r 01/08/99 ~LUCIE COUNTY - BOARD WARRANT LIST #15- 01-JAN-99 TO 08-JAN-99 FUND SUMMARY- EROSION '-' PAGE 1 FZABVARR FUND TITLE EXPENSES PAYROLL 184 Erosion Control Operating Fund 2,462.70 1,994.51 202 Erosion Bond I&S Fund 3,452.24 0.00 GRAND TOTAL: 5,914.94 1,994.51 ':1 ,', ,-- :. .. ~ c ê ~~~ " r{ ._: + : ......, ,__~ _ u" H',-~" _-. . _..,Ò· ....,¡ 01115/99 ¥ ST. LUCIE COUNTY - BOARD vARRANT LIST 116- 09-JAN-99 TO 15-JAN-99 FUND SUMMARY- EROSION FZABVARR "J FUND 184 EXPENSES 3,004.00 3,004.00 TITLE Erosion Control Operating Fund GRAND TOTAL: PAGE 1 PAYROLL 0.00 0.00 01/25/99 FZABWARR FUND 184 ,- n ~ LUCIE COUNTY - BOARD ....",¡ WARRANT LIST #17- 16-JAN-99 TO 22-JAN-99 FUND SUMMARY- EROSION TITLE Erosion Control Operating Fund GRAND TOTAL: EXPENSES 0.00 0.00 PAGE 1 PAYROLL 1,994.51 1,994.51 j ~ AGENDA REQUEST ....,¡ ITEM NO. C-2 DATE: January 26, 1999 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115 PRESENTED BY: í~~et·~~ Interim Public Works Director TO: ST. LUCIE COUNTY EROSION DISTRICT SUBJECT: Minor adjustment to the project cost estimate (Exhibit "B") with FIND (Florida Inland Navigation District) regarding the Inlet Spur Jetty. BACKGROUND: On March 11, 1997 the Board approved staffs request to submit a funding application to FIND for the Inlet Spur Jetty. FIND approved the funding request and allocated $220,000 for the spur jetty. On October 14, 1997 the Board approved project agreement SL-97 -22 and supporting Budget Resolution 97-06 accepting the funds. The original estimate for FIND's share of project costs identified approximately $5,000 for design/permitting and $215,000 for construction/monitoring. Based on actual expenditures, project costs are proposed to be adjusted as follows; design/permitting increased to $10,700.89 and construction/monitoring decreased to $209,299.11. The attached spreadsheet provides greater detail for the proposed adjustment. This request does not affect the original scope or total project cost, but merely adjusts estimated costs to reflect actual expenditures. The Project Agreement Amendment from FIND which amends Exhibit "B" is also attached. Staff recommends the Erosion District Board approve the minor adjustment to the project cost estimate (Exhibit "B") and authorize execution by the Chairperson. FUNDS AVAIL.: Funds are available in 184802-3710-599330-3709 PREVIOUS ACTION: March 11, 1997: Board approved submittal of funding application request to FIND. October 14, 1997: Board approved FIND project agreement and supporting Budget Resolution (97-06). RECOMMENDATION: Staff recommends the Erosion District Board approve the minor adjustment to the project cost estimate (Exhibit "B") and authorize execution by the Chairpe~son. COMMISSION ACTION: 1>4" APPROVED [ ] OTHER: [ ] DENIED CE: t' (7--- Dougla nderson Count Administrator ~]CoomyA_ ~ [x]Originating Dept. Public wor~ [X]BUdgetJRevenue(JJ); ß Pr t\ [x]Finance Dept. ( ØR-~I [x]Co. Eng ,L - ',-_.ø ~ ~ 0 0 0 ~ u.. cJ) '% U1 ~.. ~cg =,0 -"') O~ Ñ 4i ~cJ) o CJ .-Ul U1::: ~~ cJ) O.ii:t ..J~ 0- cJ)_ ~ Ó'Ø 0- LAL %Ul ~ E 'ó~ 0 GEt ~g 0 "0 IND !. PIERI '%,r- to ST. e. 0° .~ M. Bf O~ ~ MA STANL[ O~ DA ~Q. JO ¡. U- ST. LlJ ART\ EXECUTIVE DAVID K. ASSISTANT EXECL oa>Ø) OCOCO ÓÓd 000 Ot-I- lÓlÓÔ f:Jtf:Jt"t"" .fit OCOCO OCOCO ÓCÓ~ o ~ (Ø OeD .. Ó~"t"" ~f:Jt~ f:Jt .fit eD~"t"" COC"1"t"" a)a)ø) COO~ ~CO .. óct5Ø) coS'i~ ~ VI .fit ot-I- Ot-I- . . 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I' omen 0~'IIIt 0('i)C") L.Ò~Ñ ~~IØ ~ ~ - tn CD tn C CD Q. >< W -..J C'IS~ .at- C) ~o Z .....t- t- 0 I -ŒI t::.!CD::J :æC'lS:::Jen ffi .5 e. c D..û)ë~ -WCDZ Z-Ew C)C'IS- _ .E tn :æ en C).2. ~ w .¡: "C co~ (DI/)- roN- mmen rooen ~roN ci ro- a) roNO ..-~N ~ ~ f"-.I/)N mf"-.I' crir--:..:i roN- ro~C") ~cDr1S ~roN (D~I' ~ ~ ('i)0C") roo co crir--:f'i f"-.('i)- ('i)NCD Ñ 1/)- ...: N..-C") ro..-en ~~~ C) Z "C æ ~ o C..J t:: CD ~ Z e-t- o wo :æ CD t- _!.cm z:::JO::J o~:::en ¡:"gCDC o CD ~w ::J e-~c Q:: W .- Z t- ... W - 0 enC'lS~:æ Z:::Jc~ 01:)0 O~:æ "" \.. o o o o o Ò N N ~ o CD f'i CD en en~ CD I' ~ o CD f'i CD en a) co en ~ en ..J ~ t- o t- ex) N~ ŒlO> ;:!2 Ñ:: ~'C it: ~ c .- ~ ã; LLD::: - COMMISSIONERS ANN SHORSTEIN CHAIR DUVAL COUNTY BRYNN G. NEWTON VICE·CHAIR FLAGLER COUNTY JAMES o. TAYLOR SECRETARY VOLUSIII COUNTY LENNART E. LINDAHL TREASURER PALM BEACH COUNTY TED B. MOORHEAD BREVARJ COUNTY LAURENCE D. LOCKER BROWARD COUNTY GEORGE P. BUNNELL INDIAN RIVER COUNTY PIERRE D. THOMPSON ST. JOHNS COUNTY M. BRENT WADDELL MARTIN COUNTY STANLEY E. GOODMAN DADE COUNTY JO ANN ALLEN ST. LUCIE COUNTY ART WILDE EXECUTIVE DIRECTOR DAVID K. ROACH ASSISTANT EXECUTIVE DIRECTOR ~ -...I FLORIDA INLAND NAVIGATION DISTRICT January 7, 1999 'i ;) ¡ ~~" !··;_L-··...:·__·_-·!~··1: f . ! LJ, ~ .' ì. , UÙi JfM -8~~1 ~NEÈRING I Richard Bouchard, Civil Engineer Public Works Department St. Lucie County 2300 Virginia Avenue Fort Pierce, FL 34982 Dear Mr. Bouchard: RE: Project No. SL-97-22, Inlet Spur Jetty Project Your request for an amendment to Exhibit B of the referenced project agreement has been approved. Enclosed are two original Project Agreement Amendment documents for signature by the County. Please return both originals to me for final execution by the District. I will then return one fully executed original to you for your files. Should you have any questions concerning this matter please contact me. 21);( lC David K. Roach Assistant Executive Director ADMINISTRATIVE OFFICE ON THE INTRACOASTAL WATERWAY IN PALM BEACH COUNTY 1314 MARCINSKI ROAD, JUPITER, FLORIDA 33477 TELEPHONE 561~627~3386 FAX No. 561~624~6480 . www.flinet.coml-flnavdist 'WI'" ..." PROJECT AGREEMENT AMENDMENT In consideration of the continuing mutual promises and covenants contained in that certain PROJECT AGREEMENT No. SL-97-22 between the FLORIDA INLAND NAVIGATION DISTRICT (F.I.N.D.) and St. Lucb County Erosion District hr.reafter known as the PROJECT SPONSOR. The parties hereby agree that Exhibit B of that certain PROJECT AGREEMENT be deleted and the attached Revised Exhibit B be substituted therefore. In WITNESS WHEREOF, the parties have hereunto set their hands and seals this of , 1999. Attest: Attest: F.I.N.D. PROJECT ADMINISTRATOR PROJECT SPONSOR CONTRACT ADMINISTRATOR ~ ...... FLORIDA INLAND NA VIGATION"'MtTRICT WATERWAYS ASSISTANCE PROGRAM PROJECT COST ESTIMATES PROJECT NUMBER: SL-97-22 REVISED EXHIBIT B PROJECT TITLE: Inlet Spur Jetty APPLICANT: St. Lucie County Project Elements Quantity (Number and/or Estimated Cost Applicants Cost FIND Cost FootalZe) Design/Permitting +$ 52349.77 +$ 41648.88 +$ 10700.89 Construction/Monitoring +$ 937613.83 +$ 728314.72 +$ 209299.11 TOTALS 1+$ 989963.60 11+$ 769963.60 11+$ 220000.00