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Home My WebLink AboutState Funding/Projects Jan 2000 '-' \....- St. Lucie County Board of County Commissioners District I District 2 District 3 District 4 District 5 ~ Commissioner John D. Bruhn Commissioner Doug Coward Commissioner Paula A. Lewis Commissioner Frannie Hutchinson Commissioner Cliff Barnes \..,. TABLE OF CONTENTS TAB No. LEGISLATIVE REQUESTS 1 Emergency Management Requests 2 Fairgrounds Expansion and Modernization / Central Command Center / Special Needs Facility 3 Transportation Outreach Program Requests 4 DEP Continued Funding-Airport Industrial Park Wastewater Collection & Conveyance System '-' 5 Florida Recreation Development Assistance Program (FRDAP) Requests '-" \.r '-' \...r Emergency Management Requests \.,.. EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE TRUST FUND GRANT REOUESTS Fiscal Year 2000-2001 Fiscal Year 2001-2002 Proiect County Match EMPA Grant 1. Civic Center Roof Reconstruction none $289,149 for Special Needs Shelter 2. Generator and other Improvements $ 48,000 $193,800 for Special Needs Shelter 3. Portable Animal Stalls for Regional $269,500 $118,000 Animal Collection Site 4. Indian River Estates Drainage $253,503 $103,855 Improvements 5. Wildfire Mitigation Plan for $ 12,500 $157,500 St. Lucie County TOTAL $583,503 $862,304 \....- ~ ~ AGENDA REQUEST c- 9 ITEM NO. DATE: December 5, 2000 CONSENT [X] REGULAR [ ] PUBLIC HEARING [ ] Leg. [ ] Quasi-JD. [ PRESENTED BY: Jack Southard TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): Public Safety SUBJECT: BACKGROUND: \...- FUNDS AVAIL. : PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: '-" [ X] [ ] APPROVED OTHER: .¡ County Attorney: ,¡ Originating De 1/ Finance: (copies ly) : Authorize the Chairman of the St. Lucie County Board of County Commission to sign the grant applications to the Florida Department of Community Affairs Division of Emergency Management. On October 3, 2000, the BOCC granted permission to apply for grant funds for maj or improvements to the Civic Center Special Needs Shel ter. The two Civic Center applications will be for funds to replace the roof on the civic Center and to purchase and install a generator, ADA bathrooms, hurricane shutters for the Road Department Operations Building and engineer a way to eliminate flooding of the Civic Center parking lot. The four additional applications staff recommend submitting include: funds to develop a Wildfire Mitigation Plan, funds for drainage/road improvements in Indian River Estates, funds to train a Community Emergency Response Team (CERT), and funds for 150 portable stalls to house horses during a disaster at the new Fairgrounds. The applications will be submitted by December 18, 2000 and will be funded in 2000-2001 and/or 2001-2092. Matching funds are available for the improvements to the Civic Center Special Needs Shelter from the Leisure Services Operating Budget 001-7510-564000-700 for $11,000 and $29,000 to remodel bathrooms from the Central Services funds 315 or 316. The match for the portable stalls will be the cost of the Fairgrounds building constructed with Parks Impact Fees, County Capital Funds and General Fund (see attached). The Fire Department will provide an in-kind match of staff time to train citizens that volunteer for the CERT program. The Indian River Estates drainage improvement application will be matched with some of the work already completed this year on the project and funds that are already allocated for road millings. Board approved submitting applications for the Civic Center Special Needs Shelter, shutters for the Road Department Operations Building, and portable stalls for the Fairgrounds on October 3, 2000. Staff recommends that the Board authorize the Chairman of the St. Lucie County BOCC to sign the grant applications for subm~ttal to the Florida DCA Division of Emergency Management. DENIED VMqt & Budget: Public Works: Purchasing: Other: '-" AGENDA REQUEST ITEM NO. C-4 DATE: Oct. 3, 2000 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITT~D BY (DEPT) : public Safety Jack T. Southard SUBJECT: Emergency Management preparedness, and Assistance Competitive Grant Program (EMPA) BACKGROUND: Permission to apply for the EMPA Competitive Grant Program from the State of Florida, Department of Community Affairs, Division of Emergency Management. The grant if aw~rded will fund projects listed in the attached memo to the Board. (See Attached information) \... FUNDS AVAILABLE: N/A RECOMMENDATION: Staff recommend approval from the Board of County Commissioners to apply for the EMPA Grant Program to fund the attached projects and have the application delivered prior to December 18, 2000. [ X] [ ] APPROVED OTHER: [ ] DENIED glas Anderson ty Administrator COMMISSION ACTION: ') '--'" Purchasing: '-" county Attorney: Management & Budget ., . <;?'\} h OrJ.g1nat1ng Dept .; Ot er Finance: (Che k~or Copy only, If applicable) ----- Other: Eff. 5/96 ....... ....... (") '0 :a- S c: en c.. "0 .:J Ü :.".' ñ ;;::' '-' ~ !J' ;¡:¡ .. < ëÐ' :é (") o i Q .. is C') ¡;; Õ 0. I> ëõ 3 S" I> n o ::J '" I> ::J !!! ¡¡; '" n o a '" ~ 5- 3 c.> 7<' C') '" ~ n o 3 3 .. ð. !':!. õ" ::J Õ ~ en .. Q g;. ~ 1 I I \ 8 0 ::J I> "É. 9: ~ S' õ' ctI ? g ~ ::c 0. .. c.> ~" ~ ~ ~ (") <g" 0 c3 3 g, Q .. Õ '" c CT g, Ë: \ I \ ~ '7" ~ ...~ \ I , \ ~ .... '" ~ ~ "" Q 3 ~ g ~ úi ~ ::;"'< o 3 g -' ;¡:¡ .. 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Õ "T1 ¿: g r. 51 ¡¡; ¡¡;" rõ ::J n '< a < ¡;;" :E I\) c I \ ~\ \ ;\..... \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ I \ ~ \ I ~ \ \ \ \ \ \ \ ~ \ C/)N (I) 0 ~o ~o () PJ CD :::¡ 0- :lJ .., o m < Q ::; ..... (/) -. o .., ..... -::; CD m So -0 -. 0 :Þ :::. CD (/)ü () -. PJ 00.., 3 :::¡ 5' '"0 2, Q (t) - en :::-. m =- ñr ~. 3 0 ,..,. <CD...,Q (t) .., øtg ~s. ;¡:::¡3ï1 - (") - ~'< ~ 0 -c~5~ o~;;~ <.0-,,< .., PJ _ PJ·C!J y 3(t)- (/) 3 ;- Q .., I :::¡ (/) -n.... -< (/) N o o o I t-) o o o (") , z o <: o C'iI P C- c.> ? - "TIN Qg ~..,.\. PJ :::¡ c.. s: Co) ;" N o o - I N o o N C- ~ - Q '-' AGENDA REQUEST ITEM NO. C-4 DATE: April 11 ,2000 REGULAR [] PUBLIC HEARING [ ] CONSENT [X ] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY:, Leisure Services PRESENTED BY: Mike Leeds Director, Leisure Services SUBJECT: Multi-Purpose Show and Exhibition Arena funding approval. BACKGROUND: At the April 3rt! Leisure Services Workshop the cònsensus of the SOCC was to provide funding for the new Multi-Purpose Show and Exhibition Arena to be located at the new St. Lucie County Fairgrounds. A total of $269,500 will be provided from the following funding sources: Park A Impact Fees.:. Ft. Pierce Park S Impact Fees - Port St. Lucie County Capital Fund (Investment for the Future) From: Moore's Creek $44,311 N. Causeway Island: $ 9.189 $ 54,000 $ 54,000 \..r General Fund Contingency $ 53,500 $108.000 $2~9,500 , " FUNDS AVAILABLE: Funds will be made available in: Parks Impact Fees - 310002-7210-563000-76009 County Capital Fund - 316-7210-563000-76009 General Fund - 001-7210-563000-76009 $108,000 $ 53,500 $108.000 $269,500 PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve funding for the Multi-Purpose Show and Exhibition Arena and authorize the Chairman to sign Budget Amendment No. 00-128 COMMISSION ACTION: -ENCE: [x1 APPROVED [] DENIED l ] OTHER: , /J~ oug Anderson ounty Administrator '-' Xr County AttomeY~¡ Originating Dept" 11 L.. Coordination/Sic natu res Management & Budget: ~ Public Works: Purchasing: Other: Finance: (Check for Copy only, if applicable) XX '--' St. Lucie County Fairgrounds Equestrian Are~a Probable Cost Estimate Leisure Services Parks Division submits the followjng Equestrian! Arena elements and probable cost 'estimates on proposed St. Lucie County (300'X200') Fairgrounds Arena for your consideration. , Wood Perimeter rails, chutes, gates, catch pens/installed $30,000 Lighting (30 foot candle equestrian level as per Musco Lighting Corp.) 4 Pole configuration ' $75,000 if power is ,within 100 ft. '--' 20'X24' structure for storage and press/announcer's box $40,000 Well/pump, troughs/irrigation Raw Materials Mortar sand 8" in depth 60,000 sq. ft. Public address system Signage Bathrooms/septic tank/drain field $30,000 $35,500 $ 5,000 $ 4,000 $50,000 TOTAL: $269,500.00 ~ \...r '-' ,. IDGET AMENDMENT REQUEST FO REQUESTING DEPARTMENT: OMB/LEISURE SERVICES PREPARED DATE: AGENDA DATE: 04/04 04/11 TO: 001-7210-563000-76009 FROM: 001-9910-599100-800 IMPROVEMENTS Oft BUILDINGS $108,000 CONTINGENCY $108,000 REASON FOR BUDGET AMENDMENT: TO FUND BOARD APPROVED MULTI-PURPOSE SHOW AND , ", CONTINGENCY BALANCE: THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: ~ OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: EXHIBIT ARENA (EQUESTRIAN ARENA), $626,888 $108,000 $518,888 00-128 PROGh.. _ '?ROJECT ACCOUNTING REQL'- FORM DATE: April 4, 2000 ~ DEPARTMENT: Leisure Services NAME OF PROGRAM/ PROJECT: Multi-Purpose Show & Exhibition Arena DESCRIPTION: Construct an equestrian arena at the new fairgrounds location. PROGRAM/PROJECT PERIOD (START/END): April 2000 - November 2000 PROGRAM/PROJECT MANAGER: Mike Leeds/Julia Shewchuk IS THIS 100% COUNTY FUNDING? April 11 , 2000 $269,500.00 ® NO (CIRCLE ONE) BOARD APPROVAL DATE: PROGRAM/PROJECT AMOUNT: IF NO, PLEASE EXpLAIN: OTHER #'S RELATED TO THIS PROG/PROJECT FUND-ORGANIZATION #: 001/310002/316 see attached agenda item PREDECESSOR FUND: CONTRACTS: COMPANY - CONTRACT AMOUNT '-'" , - ADDITIONAL INFORMATION: Sources of funds are: Parks Impact Fees Divert funds from previously approved 'Special Projects'. General Fund Contingency $108,000 $53,500 108000 APPROVAL PROJECT MANAGER: DEPARTMENT HEAD: MGMT & BUDGET: PROGRAM/PROJECT #: . . _ _ - - qWI!\Iñ'{ò\-.. - ¡ L;~~j~~"- ! ___ _ _ _ ___ ___ ____ ____-- ___ n_ __. __._._____ ___--J FINANCE DEPARTMENT: '-'" _ ._. .____,.... A P""\'\."r\IIAT'TOn\nnlcr'",i'-M-Qcn wn~ 0'\ co I.() .......... 8ê t:~ ~ \.rP-< .ï~ ~rJ ~õ II ~õ ~i I~ , ~~ ~g \.r ~g ~~ ~~ ~t ~ P-« ~8 tj ~... ;..:¡~ ~8 ''"Ó ~~ ~ ~~ re~ '-" 8~ ~~ ~~ I 8888888888 8 .......... . Lf'ILf'I§08Nco..... 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() 861 ;:: ~m g; H> < o ....... ~ ~o rn Q) OJJ"I'" ... er-'M ¡1HØ~ ð Q)V Q) () P-< ~ {ä~ ~ ...6jeor1 ~~~ ()or1 =,or1 or1~~~ ~88::: NNO \O-N ...r-4'Lf'l1.() MLf'lLf'lLf'I Lf'I . ..... '-' STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS "Helping Floridians create safe, vibrant, sustainable communities" STevEN M. SEIBERT Secretary IEB .BUSH Govemor September 20, 2000 MEMORM-iDUM TO: Emergency Management, Preparedn ss, and Assistance Trust Fund Mailing Lists FROM: Joseph F. Myers, Directo Division of Emergency M SUBJECT: Advance Notification Regarding Availability of Funds-Emergency Management, \..... Preparedness, and Assistance Competitive Grant Programs The Department of Community Affairs is providing you with advance notification of its intent to open two grant cycles. Both the Fiscal Year 2000-2001 and the 2001-2002 application cycles for competitive awards from the Emergency Management Preparedness and Assistance· (EMPA) Trust Fund will be offered under one Notification of Funding Availability (NOF A). We anticipate that the official NOF A will be announced in the September 29,2000 edition of the Florida Administrative Weeklv, with a proposed submission deadline for both cycles on December 18,2000. Pending no appeals, funds provided under the Fiscal Year 2000- 2001 cycle will be available around April 1, 2001. Funds provided under the Fiscal Year 2001-2002 cycle will be available no earlier than July 1,2001. The Department encourages all interested and eligible parties with projects that will enhance emergency management capabilities within the State of Florida to apply for awards during this open period. When applying during this open period an applicant may submit two separate projects for each cycle, or the same project for both cycles. As provided for in Rule Chapter 9G-19, F.A.C.. two programs offering competitive awards encompassing four separate categories are available as follows: '-' 2555 SHUMARD OAK BOULEVARD· TALLAHASSEE, FLORIDA 32399-2100 Phone: (850) 488-8466/Suncom 278-8466 FAX: (850) 921_0781/Suncom 291-0781 Internet address: hIlP:/lwww.state.fl.us/comaHI GREEN sw...."', .. .... AI r..;.~1 c;.,:\,p Conc.rft F~ld omce "n.ln~ 1CFV~ '-' Memorandum September 20, 2000 Page Two PROGRAMS 1) EMERGENCY MANAGEMENT COMPETITIVE GRANT PROGR.A1\1 - provides competitive grants to state or regional agencies, local governments, and private non-profit organizations to implement projects that will further state and local emergency management objectives. Multiple proposals may be submitted, however, no single application may request or receive more than $300,000 in grant funds. Eac~ Florida state or regional planning agency, each private non-profit organization, and each municipality (as defmed in 9G-19.007 (4), F.A.C.,) shall be limited to no more than three (3) submissions in an application cycle. Funds available under this program for the 2000-2001 cycle - 53,475,030 Anticipated funds available under this program for the 2001-2002 cycle - 53,475,030 2) MUNICIP AL COMPETITIVE GRANT PROGRA1\1 - provides competitive grants to municipalities that are legally constituted, have an authorized, established, and maintained emergency management program and have signed the Statewide Mutual Aid Agreement (SMAA) and supplied all required information and documentation such that the SMAA is ready to be signed by the Division of Emergency Management as of the date of the application deadline. Each Municipal Emergency Management Program may apply for one competitive grant under this program, not to exceed $50,000. .\." Funds available under this program for the 2000-2001 cycle - 51,251,010 Anticipated funds available under this program for 2001-2002 cycle - 51,251,010 CA TEGORlES 1) Projects that will promote public education on disaster preparedness and recovery issues. 2) Projects that will enhance coordination of relief efforts of statewide private sector organizations, including public-private business partnerships efforts. 3) Projects that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the Florida Comprehensive Emergency Management Plan. 4) Other projects that will further state and local emergency management objectives designated as priorities in the applicable Notice of Funding Availability. ~ \...- Memorandum September 20, 2000 Page Three Priority Areas A) Projects that will promote and facilitate all aspects of Evacuation, Sheltering, and Special Needs Populations and will achieve the intent as set forth in the most recently adopted version of Section 252.385, Florida Statutes. Projects including but not limited to risk and host sheltering, signage, training, updated technology, shelter kits, cots, or communication equipment, etc. B) Projects which implement the community's Local Hazard Mitigation Strategy. The applicant must provide a copy of their Local Mitigation Strategy priority initiative list reflecting inclusion of their project(s). C) Projects which will improve emergency management capabilities in any of the following fundamental areas of preparedness, response or recovery: ~ Wildfire Management Damage Assessment! Analysis Debris Management Community Neighborhood (Outreach) Citizen Warning Proposals must be clearly linked to all applicable Comprehensive Emergency Management Plans and must contain appropriate implementation and operational procedures. D) Projects that will improve the training and operations capabilities of agencies assigned lead or support responsibilities as identified on the ESF Matrix on page 38, figure 11 of the Florida Comprehensive Emergency Management Plan. Applications address.ing the above (A through D) priorities should be submitted under Project Category #4, "Other projects that will further state and local emergency management objectives which have been designated by the State of Florida as priorities in the applicable Notice of Fund Availability" listed in Section I of the Competitive Grant Application Packet, May 2000 version, form #006. \...- TO REQUEST THE RULE AND APPLICATION PACKET, SEE THE ENCLOSED APPLICATION REQUEST INFORMATION. '-" Memorandum September 20, 2000 Page Four In conjunction with this offering, eight EMPA Competitive Grant Preparation Workshops will be conducted during October, 2000. If you are applying for a grant under either of the grant cycles, it would be beneficial to attend one'ofthe eight workshops. There have been significant changes to the 9G-19, F.A.C. rule and application, including the availability of applying through the internet. More detailed information will be provided on the State's priority issues, a review of the Application format, a review of the Rule Chapter 9G-19, F .A. C. and other information relevant to the programs. TO PRE-REGISTER FOR A.L~y OF THESE WORKSHOPS, SEE THE ENCLOSED WORKSHOP INFORlY1ATION/PRE- REGISTRATION FORM. JFM/so Attachments '-' '-" '-' State of Florida Department of Community Affairs . Emergency Management Preparedness and Assistance Trust Fund Competitive Awards Program WORKSHOP INFOR..t\1ATION / PRE-REGISTRATION FORNI Applicants should select the workshop location they wish to attend and pre-register by MAIL, TELEPHONE or INTERNET. All workshops are from 10:00 A.M. until 2:00 P.M. October 2, 2000 Public Service Commission, Rm 166 Easley Conference Center 2540 Shumard Oak Blvd Tallahassee, FL October 11,2000 Palm Beach County EOC 20 West Military Trail West Palm Beach, FL October 4, 2000 State Fire College, Auditoriu~ 11655 NW Gainesville Road Ocala., FL October 12, 2000 Hillsborough County EOC 2711 Hanna Avenue Tampa, FL ~ October 6 ,2000 Homestead Air Reserve 29050 Coral Sea Blvd Homestead ARB, FL October 13,2000 Lee County EOC 2665 Ortiz Avenue Fort Myers, FL October 10,2000 Volusia County EOC 49 Keyton Drive Daytona Beach, FL October 17, 2000 Jacksonville Hilton Hotel and Towers 1201 Riverplace Blvd Jacksonville, FL (This workshop will be conducted prior to the SLA Conference) 1. Mail Re'!istration Name: Agency: Address: City/State/Zip Code: Telephone:L.J E-mail: Return this completed form to: Attention: EMP A TF Program Department of Community Affairs . Division of Emergency Management 2555 Shumard Oak Blvd Tallahassee, FL 32399-2100 2. Telephone Re'!istration: (850) 410-1595 '-' .., oJ. Internet Re~istration: www.dca.state.fl.us/cps/grants.htm THERE IS NO CHARGE FOR THESE WORKSHOPS MAPS ARE AVAILABLE UPON REQUEST December 14,2000 COUNTY ADMINISTRATOR BOARD OF COUNTY '-" COMMISSIONERS DOUGLAS M. ANDEr-SON Joseph F. Myers, Director Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2199 Dear Mr. Myers: Please accept this grant application for the following St. Lucie County Priority Projects. Through analysis of the County's most important projects on the Local Mitigation Strategy Prioritized List, staff requests $193,800 in Trust Funds to: · Purchase and install hurricane shutters for two traffic operations buildings housing County staff; · Purchase and install a 500kW generator for the Special Needs Shelter; · Remodel restrooms for ADA at Special Needs Shelter; and · Contract an engineering finn to design engineering plans to alleviate flooding·at the Special Needs Shelter parking area. After two very close calls with hurricanes, the County's goal is to ensure that our special needs residents have a safe place to stay when they are forced to evacuate from their homes. By providing a generator, special needs citizens, county staff and local emergency staffwill benefit immensely when a generator is installed for use at the Special Needs Shelter. The County has a $48,000 match for this grant that includes in-kind services of $9,000 for project management and construction of the generator enclosure. ~ Since the County realizes that these items need to be completed to prepare for next year's hurricane season, we are committed to completing the generator installation before hurricane season. Retrofit of the restrooms and the parking lot stonnwater retrofit engineering design may take one year to complete. Although quotes have been submitted for the generator and hurricane shutters, the County will have to enter into a fonnal RFPlbid process to ensure that all contractors have an opportunity to bid on the projects. As requested in the directions, St. Lucie County will provide the following assurances: that only those entities identified in the application are involved in the proposed project; that the application is made without collusion with any other entity submitting an application; that the application is, in all respects, fair and in good faith, without fraud or collusion; and that the signer ofthe application has full authority to bind the applicant and all other involved parties. I herby certify that these assurances are true and accurate and that the County is fully committed to completing this project within one year of the contract date. If you have any questions regarding this grant application, please contact Jack Southard, Public Safety Director at (56 I) 462-1736. St. Lucie County appreciates the opportunity to apply for funds to complete some oft9~County's highest priority projects. . . ---- a c: Board of County Commissioners Jack Southard, Public Safety Director Ron Book, Esquire Robert Bradshaw, Asst. Administrator Dan McIntyre, County Attorney \...- .. JrlN D. ßI\UHN, DiSTrict NO.1. DOUG COWAI\D. Disttict NO.2. PAULA A. LEWI5, District No. .3 . mANNIE HUTCHIN50N. District NO.4· CLIFF ßAI\NES, DiSTrict No.5 County Administrator - Douglas M. Anderson 2300 Virginia Avenue. Fort Pierce, FL 34982-5652 · Phone (561) 462-1450 · TDD (561) 462-1428 FAX (561) 462-1648 · email: douga@stlucieco.gov EMPA COMPETITIVE GRANT APPLICATION ATTACHMENT 1 TITLE PAGE \..-. TITLE OF PROJECT Generator for Special Needs Shelter & other Improvements AMOUNT REQUESTED FROM STATE $ 193 , 800 AMOUNT MATCHING FUNDS COMMITTED $ 4 R , n n n This is an application for a competitive grant under (indicate ONL Y one): XI) Emergency Management Competitive Grant Program, or 2) Municipal Competitive Grant Program The application is submitted for consideration in the following category (select ONLY one): 1) A project that will promote public education on disaster preparedness and recovery issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public-private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive Emergency Management Plan. '-" x 4) A project that will otherwise further state and local emergency management priorities identified in the Notice of Fund Availability. APPLICANT INFORMATION: Name of Organization: ~t- Tonr.ip- County BoaI d of County Commission Address of Organization: 2300 Virqinia Avenue, Ft. Pierce, 34982-5652 E-mail address: JACKS@stlucieco. gov Name of Chief Elected Official: Frann~e Hutch~nson, cna~r JjUL;C Name of Chief Administrative Officer: Douqlas M. Anderson. County Administrator Name of Applicant Contact: Jack Southard Title of Applicant Contact: Public Safety Director Telephone Number of Applicant Contact: 561- 4 6 2 -1 736 Federal Employee Identification (FEID) Number: 59-600835 AUTHORIZED SIGNATURE [Must comply with 9G-19.008(7), F.A.C., or application will not be scored] : / .---', ~' I ' Signature: .. ----~, .. ~. ..,--- --...;...,- , - ~ - -, ;/...- Title: rn;:¡; r of 5t L'lCiQ County Ro¡:¡rn of C'onnt-y C'ommission b '-" 14 '-' St. Lucie County Generator for Special Needs Shelter & Other Improvements Table of Contents Letter of Transmittal Page a Title Page Page b Table of Contents Page c Proposed Project Presentation Page 1 Group 1 Description of Need, Proposed Solution, and Expected Benefits Page 1 Group 2 Collateral Infonnation Page 6 Proposal Budget - Tab B for budget Page 10 ~ Proposal Match - Tab M for match Page 11 Attachment 1 - LMS Documenting Project Page 13 Attachment 2 - Emergency Support Function #6 Page 14 '-' c 1. Clearly identify a demonstrated state or local emergency management need and explain how this project will address it. If applicable, identify which emergency management priority, as identified in the Notice of Fund Availability, the project address. Clearly link the project to the priority. ~ The goal of this grant application is to continue upgrading St. Lucie County's primary Special Needs Shelter and to add Hurricane Shutters to St. Lucie County's Traffic Operations Buildings. If this grant application is funded, the two proposed projects will promote and facilitate all aspects of Evacuation, Sheltèring, and Special Needs Populations and will achieve the intent as set forth in the most recently adopted version of Section 252.385, Florida Statutes (Priority A). Installation of hurricane shutters to these two buildings is identified as Projects 29 and 31 on the County's Local Mitigation Strategy Prioritized Project List. Funding the Hurricane Shutter project will fulfill Notice of Fund Availability Priority Area B since it assists in the implementation of our LMS Prioritized Project List. Funding the Hurricane Generator for the Special Needs Shelter project will also fulfill Notice of Fund Availability Priority Area B since it assists in the implementation of our Local Mitigation Strategy Prioritized Project List Project 62 - Acquisition of Emergency Generators and Pumps. '-' A. Hurricane Shutters - $5,300: St. Lucie County Emergency Management and Road & Bridge staff determined that the following project is needed to minimize chaos during a severe weather event. To protect the functioning of the county's traffic signals, hurricane shutters should be purchased and installed to the Traffic Operations and Road & Bridge . Office buildings. One of the two buildings proposed for the installation of hurricane shutters house the County's radio dispatch center for both the truck and hand held units for the entire division. By installing the shutters, the dispatch staff responsible for reporting information to the emergency crews will also be protected fTom hurricane force winds ensuring that two-way communication will not be disrupted. The shutters for the second Traffic Operations building will protect the employees working the disaster inside the building and protect the critical computer system responsible for controlling the County's traffic signals. The Traffic OPS Building further contains equipment, which operates the signal timing of the traffic lights and the software for all of the programs. If the shutters are not put in place and this computer system is damaged, all the traffic signals will become inoperable and will cause extreme chaos throughout the County hindering the evacuation and recovery process. By protecting this equipment, the County will be able to keep confusion at traffic lights to a minimum. In addition, the intersections within the county should continue to function in order to ensure public safety for the citizens, law enforcement, emergency personnel and County personnel that are trying to make the roadways passable. If the County would be required to replace this critical equipment due to damage fTom a hurricane event; the cost for both new equipment and the installation would far outweigh the cost of installing protective storm shutters. Without the radio center, communication ~ 1 '-" between the emergency personnel at the Road & Bridge Division and the other County support service would amount to face-to-face meetings thereby, cutting the operations communication in half while increasing the amount of time per operation. This would seriously slow the recovery process if the County had to order a new traffic signal computer system and/or radio dispatch system and wait a for several weeks to get it. If these buildings were kept secure with shutters, all 180,000 citizens of this county would benefit from it. The law enforcement and emergency personnel could focus their time on major problems instead of directing traffic due to signal problems caused by damage to the primary traffic control computer system. Shutters would be the most economical way of protecting this equipment. Both the radio center and the traffic control computers are already housed in concrete block buildings and short of building bunkers for their protection this is the most effective means to ensure the safety of the equipment and the employees working the disaster events. '-' At the present time, there are no funds in the County budget to cover the cost of shutters. According to the bids from "Expert Shutter Services Inc.", only $5,300 will be required to secure both buildings with Dade County Approved Shutters. By installing shutters, the County can have confidence that the traffic control system should be able to withstand hUITicane force winds and thus continue to function throughout the storm. Previously, the County installed a back-up generator, which further ensures the operation of the traffic signalization during a storm. Thus, shutters would benefit the County through all phases of a storm from emergency preparedness, response, recovery and hazard mitigation. B. Special Needs Shelter Emergency Generator and other safety improvements: In addition to purchasing hurricane shutters for the County's Traffic Operation buildings, St. Lucie County Emergency Management team identified several safety improvements for the County Special Needs Shelter. The primary need for the Shelter is to install a 500KW gas generator system strong enough to run air conditioning, lights, and electrical outlets for oxygen tanks and life-sustaining equipment. Additional improvements proposed to the Special Needs Shelter include enlarging the bathrooms to accommodate Americans with disabilities, adding a wheel chair lift, and for funds for permitting and engineering to alleviate flooding to the shelter's parking lot. St. Lucie County staff and emergency management personnel have determined that the County's Civic Center's Special Needs Shelter could hold 400 of the 634 registered special needs citizens in the county. The newer Port St. Lucie shelter can hold up to 200 special needs individuals from southern St. Lucie County. Since many of the special needs residents require uninterrupted connections to electrical plugs for oxygen tanks, the current generator is inadequate since the entire County Administration complex is connected to it only leaving enough power for four 220 plugs and one 110 plug at the Special Needs Shelter. In addition, the air conditioning cannot run and the lights automatically dim due to the lack of power from the existing Administration Complex generator which is not acceptable when the shelter is supposed to provide refuge for 400 special needs residents. \.- 2 ~ Since the County recently equipped the Civic Center Special Needs Shelter with hurricane shutters over the doors for $28,000, the next most essential item is the purchase of a generator to run the air conditioning unit, essential medical equipment, the kitchen and additional electrical outlets. Since it is very probable that an electricity outage could occur at this shelter 'even during a Category 1 stonn, it is essential that the generator be purchased to provide air conditioning and functioning electric outlets for our county's special need residents. Emergency managers are gravely concerned about losing power at the special needs shelter. If power was lost, the existing generator does not even run the air condition units and only a few power outlets. Many special needs evacuees would have to be rushed into an ambulance and carried to an overcrowded hospital. In the past, many of the special needs residents find a reason to go into the hospital because they know they will have electrical power for their medical devices. Thus, if we could provide a facility that could guarantee electricity, those special needs residents that only go to the hospital for electricity can be comfortable at the shelter. The hospital staff will benefit because they can save those beds for patients that come in with detrimental emergencies. Ambulance staff will benefit because they do not have to keep extra ambulances and extra paramedics at the shelter to rush electricity-needing evacuees to the hospital. '-' Since many ofthe caregivers bring their special needs patients to the shelter, it is essential for their health to provide a safe and secure parking area free of flooding. Unfortunately, this is not the case for the existing facility. The parking lot's original drainage system design has failed. Twenty years ago the County built their parking lot out of pervious surface, so the water would seep through it. The parking lot's pores clogged with sand and other debris converting the parking lot to an impervious surface. When it rains, it looks like a manmade concrete pond with tree islands. The County grant request is to fund an engineering finn to survey, design and perinit a drainage / retention system. The County will investigate future funding sources and Road and Bridge staff time to construct the drainage improvements to the parking lot. By providing better drainage to the parking lot, citizens utilizing the special needs shelter will not have to walk and/or slip through at least a foot of parking lot water. Once the nursing equipment and clothing are soaked from parking lot water, evacuees could catch a cold or aggravate their existing illness. Serious health problems could be prevented if we could resolve this major drainage and safety issue. The County has allocated the following funds in the Capital Improvement Plan for: · $28,000 to assist in remodeling bathrooms for ADA use; · $7,000 for a wheel chair lift; and · $4,000 for a new stove to prepare food or boil water in emergency events. The County recently invested $28,000 for strong hurricane doors. County staff time will also be available for project management and quality assurances. '-' 3 '-" Providing a safe special needs shelter and hurricane evacuation transportation routes are identified as goals and requirements of the following local and state statues rules or plan and attached to this section: · Florida Administrative Code 9J-5.012 Coastal Management Section (2)(e); · Florida Statues Chapter 163 .3178( d) Coastal Management; · Florida Statues Chapter 252.36 Emergency Management powers of the Governor; · State Comprehensive Plan Goal 7 and Policy 22 and 23; · County Comprehensive Land Use Plan Coastal Element Objectives 7.2.2and 7.2.3. Maintaining a safe Special Needs Shelter and protecting the Traffic Operations buildings for dispatch and emergency personal and traffic control computer systems is exactly the type of projects that promote and facilitate all aspects of Evacuation, Sheltering, and Special Needs Populations and will achieve the intent set forth in the most recently adopted version of Section 252.385, Florida Statutes. 2. Identify the immediate tangible emergency management benefits (short term projects, i.e. - 12 months or less in duration), or, reasonable expectation of long term emergency management benefits coupled with the availability of resources (other than this grant amount) to continue implementation of the project past the term of the award (long term projects, i.e. - duration of longer than 12 months). Also, identify the number of emergency management organizations or the targeted population area whose emergency manag~ment needs will be directly benefited by the project. \...- If the contracts are signed in April, 2001, the County should be able to hire a contractor through the Request For Proposal process. The contracted services could be completed by June of200l, the start of the hurricane season. Once shutters are installed, the immediate short-term benefits will be protection for the 2001 hurricane season. The long-term benefits of this project will be long-term protection for two Road and Bridge Operation Buildings that house the radio communication system, and signal control computer equipment and the staff that is responsible for making sure the disaster needs are met. '-" This will be an immediate tangible emergency management benefit that furthers state and local objectives to provide a safe special needs shelter. Once the emergency generator is connected to the electrical system at the Civic Center Special Needs Shelter, emergency managers will be relieved that the building is prepared for a power outage. This will benefit evacuees immediately for the 2001 hurricane season and for many years to come. The generator and associated electrical work will provide emergency power to the Civic Center through the existing electrical system and allow the center to function as if normal power were available. The automatic switch-gear, which is part of the electrical work funded through this grant, will automatically start the emergency generator system and provide power to the building. Furtlier, it will ensure sufficient power to support necessary medical equipment for those evacuees requiring special needs. With the County providing a new stove and a wheelchair lift and half of the funds for ADA restrooms, the shelter will be more comfortable for the evacuees during times of disaster. 4 '-' If the contracts are signed in April 2001, the County will hire a contractor through the Request For Proposal process and contract for the services to be complete by June of 2001. Once the generator is permanently installed and tied down to withstand hurricane force winds, it will provide long-term health and safety benefits to over 400 special needs citizens throughout the entire year. The Special Needs Shelter is available throughout the year to assist in sheltering citizens during hurricane season, wildfire season and other human disaster such as a fire at the local fertilizer plant or nuclear power accident. Thus, the long-term benefits of completing this very important purchase will ensure the maintenance of a safe refuge for St. Lucie County special needs citizens for many years. The long-range tangible emergency management benefits will occur once the new drainage system is constructed for the Civic Center Special Needs Shelter. This grant application proposes to hire an engineering firm to survey, design and permit drainage retrofits to the primary parking area for the Special Needs Shelter. The immediate tangible benefit that will occur by the grant completion deadline includes a permittable solution to this very bad drainage problem. Currently, the County does not have funds budgeted or engineering staff time available to assist in the design of the new retention system. Once design and permitting is complete, the county can identify funds to hire a local contractor or utilize Road & Bridge staff to complete the drainage retrofits by 2003. This option of fixing the problem completely will provide long-term benefits to the citizens utilizing the Special Needs Shelter by providing a parking lot without lake-sized puddles. '-" One of the most important short and long-term benefits that will occur from the improvements to the Special Needs Shelters is freeing up one of the Fire Department's ambulances. During past emergency events, an extra ambulance and additional paramedics stayed at the special needs shelter because they feared the electricity would go out and the special needs evacuees would have to be rushed to the hospital or treated on site. Thus, if the generator is purchased and installed before the 2001 hurricane season, extra emergency personal and their equipped vehicle will not have to be tied up at the shelter and can go out to the community where they may be needed most. There will always be a number of trained paramedics and at least one ambulance on site at the special needs shelter but the fear of losing electricity and its detrimental impacts will not occur once a generator is put in place thus allowing other paramedics to continue their rescue work in the community. The County has allocated the following funds in the Capital Improvement Plan for: $28,000 to assist in remodeling bathrooms for ADA use; $7,000 for a wheel chair lift; and $4,000 for a new stove to prepare food or boil water in emergency events. As stated earlier, the County recently invested $28,000 for strong hurricane doors. County staff time will also be available for project management and quality assurances and staffing for the special needs shelter and traffic operations building. '--' 5 3. Describe the project's consistency with the State Comprehensive Emergency Management Plan and any applicable local comprehensive emergency management plans. '-' Installing hurricane shutters on the Road and Bridge Operations Buildings is consistent with the purpose # 1 of the State Comprehensive Emergency Management Plan 1998 because it will reduce the vulnerability of people and communities of this state to loss of life, injury, or damage by ensuring that the Traffic Operations Dispatch Center and Computers Controlling the Signals will not be damaged. By ensuring that these systems continue to function, loss of life and property will be minimized because people will be able to evacuate more safely with working traffic signals. By protecting the people and equipment in the dispatch center, road and bridge workers can be notified quickly to respond to remove debris in the road or in other areas to facilitate as smooth evacuation as possible. Installing the shutters is also consistent with purposes #2 and #3: prepare for prompt and efficient response and recovery activities to protect lives and property affected by emergencies; and respond to emergencies using all systems. '-" Upgrading the generator at the Special Needs Shelter is consistent with the State of Florida Comprehensive Emergency Management Plan 1998 Emergency Support Function (ESF) 6 - Mass Care Section. Page 2 of ESF 6 states in the preparedness section "ESF 6 agencies will work with local government, and voluntary service delivery units.. . and other applicable agencies in activities related to surveying the feasibility and suitability of facilities to be used as shelters utilizing the following American Red Cross .publications as guidelines: "Mass Care: Preparedness and Operations; (ARC 3031 )," and "Guidelines for Hurricane Evacuation and shelter Selection; (ARC 4496)." The Mass Care Response Section identifies under letter h that the "ESF will coordinate with ESF 12 for priority service restoration to mass care sites and for the acquisition of supplemental power sources." As a result of the County's survey of this facility, the county is seeking grant funds to alleviate the primary problem areas, the generator ànd the flooding in the parking area. Improving the Special Needs Shelter is consistent with the County Comprehensive Emergency Management Plan Emergency Support Function (ESF) 6 - Mass Care Section. Pages 6-5 and 6-6 identify that the County Comprehensive Emergency Management Plan sheltering requirements. Letter c states, "all shelters should be managed in accordance with applicable ARC regulations and procedures, including the assignment of trained shelter managers at each shelter." Since the ARC guidelines recommend that alternative energy sources be provided at shelters, this grant application is consistent with this section in the County CEMP. '--' 6 4. Discuss why this particular method and approach was chosen. ~ Once of the primary methods to protect staff, dispatch radio and computer equipment inside a building from hurricane force winds is to install hurricane shutters to the exposed areas. This most effective method will be used to secure the Traffic Operation Buildings. The proposed Hurricane Shutters have been approved by Dade County and have a five- year warranty on parts and labor. The brochure from Expert Shutter Services, Inc. and the quotes for the two buildings are available for review if requested by the grant review board. Since the total cost to purchase and install the shutters to the two traffic operations building is $5,300, Road & Bridge staff determined that it is best to let the contractor install the shutters to ensure that the five-year guarantee remains in place. Since there is no other way to protect these windows with the exception of concreting them over, adding hurricane shutters is the most cost effective and reasonable method to use to protect the employees working the dispatch equipment and monitoring the County's traffic signalization system. County Administrative and Emergency Management staff determined after Hurricane Irene that the Special Needs Shelter must have its own back-up generator. This will prevent serious health problems in case of a long-term power outage to the special needs evacuees. Since this shelter's goal is to provide a safe refuge for county residents that have a special need, such as requiring electricity to run oxygen systems and other medical equipment, it is essential that a reliable energy source be provided for the shelter attendees. Thus, the only dependable method to ensure a constant electrical source is to purchase and install a 500KW generator. \....- If the grant review board requests bid information, the County will provide the quotes for the generator at $80,000.00 and for the electrical contractor to install the generator at $22,500.00. The County Central Services Department will match $4,000.00 of labor to build a concrete block wall and pad for the generator. Central Services will also be responsible for patching any concrete after the electrician installs the power lines between the generator and the building. Since this generator will automatically turn on when the power goes out, it will provide a constant source of electricity to the special need shelter attendees. The amount of physical and mental stress to the special need evacuees and emergency staff will be lessened since their medical equipment will not turn off when there is a power outage. Thus, this method of providing reliable power is the best way to solve the problem of undependable electricity during hurricane events. In addition, the County will match $28,000 for half of the construction costs to retrofit the restrooms to accommodate person with disabilities. County staff evaluated the situation and determined that it is best to retrofit the restrooms in the same location than building new restrooms completely. The County will purchase and install a $7000 wheel chair lift to assist in the movement of attendees. The County will also install a new $4,000 stove before hurricane season to ensure that there is a reliable appliance available fór food preparation during an evacuation event. \...- 7 '-' '-' \. County Administrative and Emergency Management staff also recognized during severe storm events that the parking area closest to the special needs shelter constantly floods and only looses water through evaporation. Although the Special Needs Shelter is not located in a flood zone, the parking lot floods since the pervious surface constructed twenty years ago does not drain due the accumulation of silt and sand. County staff estimates that retrofitting the parking lot is at least a two-year project since permit applications have to be engineered and submitted. To be able to complete the project within the grant's one-year time period, it was decided to seek funds to hire an engineering firm to evaluate potential methods to alleviate the problem. If an engineering design could be developed and a permit application submitted to the state, the county could begin solving this public safety problem. Once a permit is issued, the county could evaluate staff time and budget options to fix the parking lot within two years. Evaluating the various options and applying for a permit within one year is the best way to get this parking flooding problem resolved. Primarily the grant funds will be used to: · Purchase and install hurricane shutters for two traffic operations buildings responsible for staff and critical equimpment for $5,300; · Purchase a 500kW generator for the Special Needs Shelter for $80,000; · Install electrical wiring for 500kW generator for $22,500; · Retrofit restroom for ADA for 50% of project cost equals $28,000; and · Contract engineering firm for survey, plan and design parking lo.t retrofit for Special Needs Shelter $50,000. 5. Identify Applicant's project match. The County match for this project will include (see Tab M for Match): · The time of the Public Safety Manager as Project Director for $4,000; · The time of the Central Services staff to work with the generator installation contractors for $1,000; · The time of the Central Services Department to construct the slab and wall for the generator and other miscellaneous concrete work for $4,000; · The purchase and installation of a wheel chair lift for $7,000: · The purchase and installation of a stove for $4,000; and · Retrofit restrooms for ADA for 50% of project cost equals $28,000. The total match for this grant is $48,000 while the total grant request is $193,800. Although the County can not commit to a greater match at this time, the County can commit to having trained emergency staff and volunteers at the shelter during times of hurricane disasters. The County has also been actively improving the Special Needs Shelter with local funds by reinforcing the walls with beams and installing hurricane shutters to improve the safety conditions for the special need residents. County staff will oversee the contractors to ensure that the contract requirements are fulfilled and ensure that the final products can sustain hurricane winds. 8 6. Discuss the Applicant's experience and ability applied to the project. [Maximum score of 25 points) \....,/ The County has designated Mr. Jack T. Southard, Public Safety Director, as the project manager for this grant. The County has employed Mr. Southard for approximately 25 years. In his capacity with the County, Mr. Southard has been the director of9ll and from 1989 to the present he has headed the Public Safety Department. Mr. Southard oversees Emergency Management, E911 and the Marine Safety Division. Central Services staff, Gerald Flynn and Gerald Parenteau assist in the long-term maintenance of several county buildings. Gerald Flynn has 31 + experience in building maintenance. Whether he does the job himself or oversees it, Gerald can ensure that it is done right. He has worked with air conditioning, roofing, and retrofitting restrooms. Gerald Parenteau expertise is with generators and air condition units and will be available during the disasters to assist in any emergency mechanical situation. 7. Tiebreaker - Answer the following two questions: 1) Has the applicant's jurisdiction been impacted by an environmental clean-up initiative? If so, describe the initiative and its impact on the Applicant. \...- St. Lucie County has been impacted by two environmental clean-up initiatives. One was when the Lykes fertilizer plant had a spill. The Department of Environmental Protection was the responsible agency for cleaning up the site. They covered the area with dirt to soak up the spill and then disposed the dirt at an improved site. The second event was when Ft. Pierce Utilities Authority sewage treatment plant pipe broke in the Indian River Lagoon. The pipe that carries waste from the mainland to the plants location on the barrier island, broke and spilled sewage into the Indian River Lagoon. Since it washed out to area beaches, the beaches were closed until the clean-up process was completed. '--" 9 ~ EMPA COMPETITIVE GRANT APPLICATION Special Needs Shelter Generator and other Improvements Date: December 4,2000 '-" Proposed Budeet EXPENDITURE Cash In-Kind Total EMPA Total CATEGORIES Match Services Grantee Award Project Cost Match Cost C+D=E A B A + B= C D 1. SALARY AND BENEFITS Central Services-Generator $4,000 $4,000 Enclosure Construction 2. OTHER PERSONAL / CONTRACTUAL SERVICES Engineering firm - parking lot $50,000 Hurricane Shutter Installation $ 5,300 Electrician to wire generator $22,500 $77 ,800 3. ADMINISTRATIVE 5% EXPENSES Project management by depts. $5,000 Indirect rate for administration. $7,000 $12,000 4. EXPENSES 5. OPERATING CAPITAL OUTLAY Wheelchair lift $7,000 Stove for special needs shelter $4,000 $11,000 500 KW gas generator $80,000 $91,000 6. FIXED CAPITAL OUTLAY Materials-generator enclosure $ 1,000 Restroom retrofit to ADA $28,000 $28,000 $28,000 $57,000 TOTAL EXPENDITURES $39,000 $9,000 $48,000 $193,800 $241,800 PERCENTAGES 16% 4% 20% 80% 100% NARRATIVE EXPLANATION AND JUSTIFICATION OF LINE ITEMS: 1. Salary and Benefits: County staff used to construct enclosure for the generator for the Special Needs Shelter. 2. Contractual Services: Contractors will be hired: to design and pennit parking lot drainage solution; includes the cost and installation for the shutters; and electrician to install the electrical hook-up for the generator. 3. Administrative expenses: County management of project is $5,000 in-kind match plus $7,000 from EMPA award to cover budget and finance administrative in-direct costs. 4. Expenses: none 5. Operating Capital Outlay: County will cover the costs for a $7,000 wheelchair lift and a $4,000 stove for the Special Needs Shelter. The grant will cover $80,000 for generator. 6. 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E> C'" a> ° ~ E <CD-a> a> 'õ~ ~ c ...J~ ...;0 CJ)() N CD EMERGENCY SUPPORT FUNCTION #6 MASS CARE ~ PRIMARY AGENCY: American Red Cross/St. Lucie County Chapter SUPPORT AGENCIES: Florida National Guard St. Lucie County Public Health Unit St. Lucie County School District Salvation .Army united States ArmY I. INTRODUCTION A. PurPose The purpose of this ESF is to coordinate activities involved with the emergency provision of temporary shelters, emergency mass feeding, bulk distribution of c09rdinated relief supplies for victims of disaster, and disaster welfare information. ESF #6 will also coordinate with the volunteer personnel center to· provide adequate relief for sþelter volunteers. - Persons with special needs are addressed in ESF #18 (special Needs Care). '-" \.. B. Scope 1. Coordinace the tasking of all sheltering activities during a disaster. 2. Coordinate the establfshment and operation facilities in areas affected by disasters. of mass feeding ., 3 . Coordinate" with relief efforts provided by volunteer organizations performing mass care functions Coordinate with, ESF #1 5 (Volunteers and Donations) for support of mass care operations. 4. coordinate/establish a system to provide shelter registration data to appropriate authorities. \. \... 14 St. Lucie County comprehensive Emergency Management plan AnneX I - Page ESP 16-1 BOARD OF COUNTY ~ COMMISSIONERS COUNTY ADMINISTRATOR DOUGLAS M. ANDEr-SON December 14,2000 Joseph F. Myers, Director Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2199 Dear Mr. Myers: Please accept this grant application for the following St. Lucie County Priority Projects. Through analysis of the County's most important projects on the Local Mitigation Strategy Prioritized List, staff requests $289,149 in Trust Funds to reconstruct the roof at the County's largest Special Needs Shelter. After two very close calls with hurricanes, the County's goal is to ensure that our special needs residents have a safe place to stay when they are forced to evacuate from their homes. The building is over 25 years old and had some of the roof repaired after a 1976 hurricane. The County had contractors reinforce the structure with additional beams to withstand strong hurricane force winds only a few years ago. The roof has been patched but staff is concerned that it will not be strong enough to handle hurricane force winds and the weight of a large amount of rain. '-' Although quotes have been submitted for the roof reconstruction, the County will have to enter into a' fonnal RFPlbid process to ensure that all local contractors have an opportunity to bid on the projects. Gerald Flynn of the Central Services staff will assist in the management of this project since he has over thirty-one years of roofing and building maintenance experience. The goal is to complete this project in one year after the contract is signed with the state. St. Lucie County will provide the following assurances: that only those entities identified in the application are involved in the proposed project; that the application is made without collusion with any other entity submitting an application; that the application is, in all respects, fair and in good faith, without fraud or collusion; and that the signer of the application has full authority to bind the applicant and all other involved parties. I herby certify that these assurances are true and accurate and that the County is fully committed to completing this project within one year of the contract date. If you have any questions regarding this grant application, please contact Jack Southard, Public Safety Director at (561) 462-1736. St. Lucie County appreciates the opportunity to apply for funds to complete some ofthe 0 nty's highest priority projects. ~~~rson 0~1 Administrator c: Board of County Commissioners Jack Southard, Public Safety Director Roger Shinn, Central Services Director Ron Book, Esquire Robert Bradshaw, Asst. Administrator Dan McIntyre, County Attorney '-- a ,N D. ßr.UHN. Districr No.1. DOUG COWAr.D. Disrricr No.2· PAULA A. LEWIS. Districr No. :3 . Fr.ANNIE HUTCHINSON. Disrricr No.4· CLIFF ßAr.NES. Districr No.5 County Adminisrroror - Douglas M. Anderson 2.300 Virginia Avenue. Fort Pierce, FL .34982-5652 · Phone (561) 462-1450 · TDD (561) 462-1428 FAX (561) 462-1648 · email: douga@stlucieco.gov EMPA COMPETITIVE GRANT APPLICATION ATTACHMENT 1 TITLE PAGE \..r TITLE OF PROJECT Roof Reconstruction for Special Needs Shelter AMOUNT REQUESTED FROM STATE $ 289, 149 AMOUNT MATCHING FUNDS COMMITTED $ 00 This is an application for a competitive grant under (indicate ONLY one): XI} Emergency Management Competitive Grant Program, or 2) Municipal Competitive Grant Program The application is submitted for consideration in the following category (select ONLY one): 1) A project that will promote public education on disaster preparedness and recovery Issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public-private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive Emergency Management Plan. '-' x 4) A project that will otherwise further state and local emergency management priorities identified in the Notice of Fund Availability. APPLICANT INFORMATION: Name of Organization: ~t- _ T.ncip- County Boa! d of County Commission Address of Organization: 2300 Virqinia Avenue, Ft. Pierce, 34982-5652 E-mail address: JACKS@stlucieco. gov Name of Chief Elected Official: Frannl.e HutChl.nSOn, chal.r .tSucc. Name of Chief Administrative Officer: Douqlas M. Anderson, Countv Administrator Name of Applicant Contact: Jack Southard Title of Applicant Contact: Public Safety Director Telephone Number of Applicant Contact: 561- 4 6 2 -1 7 3 6 Federal Employee Identification (FEID) Number: 59- 6 00835 AUTHORIZED SIGNATURE [Mm! comply with 9G-19.008(7), F.A.C., or application will not be scored] : ,.-_.~, .......,¡../. \.\. ) "' ," Signature: \'7'1/-~-'>:_--,.·' r j ./- /. . b Title: r'n;::¡; r of 5t LuciQ Cotmty Roñrñ of C'ol1nt-y rnmmission '-" 14 \.-. St. Lucie County Roof Reconstruction of Special Needs Shelter Table of Contents Letter of Transmittal Page a Title Page Page b Table of Contents Page c Proposed Project Presentation Page 1 Group 1 Description of Need, Proposed Solution, and Expected Benefits Page 1 Group 2 Collateral Information Page 3 Proposal Budget - Tab B for budget Page 6 "-" Proposal Match - Tab M for match Page 6 Attachment 1 - Civic Center Special Needs Shelter Roof Diagram Page 7 Attachment 2 - Photographs of roof problems Page 8 . Attachment 3 - Roofing Project Manual & Specifications Page 10 ~ c 1. Clearly identify a demonstrated state or local emergency management need and explain how this project will address it. If applicable, identify which emergency management priority, as identified in the Notice of Fund Availability, the project address. Clearly link the project to the priority. '-" The goal of this grant application is to replace the roof at S1. Lucie County's Special Needs Shelter. If this grant application is funded for a new roof, it will facilitate all aspects of evacuation, sheltering, and protection of Special Needs Populations. Thus, achieving the intent as set forth in the most recently adopted version of Section 252.385, Florida Statutes (Priority A). S1. Lucie County staff and emergency management personnel have determined that the County's Civic Center's Special Needs Shelter could hold 400 of the 634 registered special needs citizens in the county. The newer Port S1. Lucie shelter can hold up to 200 special needs individuals from southern S1.Lucie County. Although the County's long- range goal is to construct a new Special Needs Shelter at the new Fairgrounds on SR 70, it will be several years before funding is in place to build a hurricane safe structure. By the time County has funds to build it, the population increase of Port S1. Lucie will demand that we keep all three facilities open. \....- For that reason, grant funds will be used for one very important Capital Improvement Project improving the safety of largest special needs shelter. The goal is to replace the 39,340 square foot roof of the Special Needs Shelter (see attachment 1). Built in 1975, the Civic Center weathered its first hurricane in 1976 where part of the roof was tom by the strong winds. Since then, the roof has degraded over time. Although the county' could continue to patch the roof, the long-term benefits would be minimal. It is best to replace the entire roof with a much stronger version that could handle hurricane force winds. If the entire roof is replaced, the County and its residents will be able to benefit for at least twenty -years compared to just minor repairs. Attachment 2 are photographs that depict recurring problems on the roof including: · Open seams in expansion joints; · Coping caps joints wide open; and · Roof blisters are spread throughout the roof surface. The County recently equipped the Civic Center Special Needs Shelter with hurricane shutters over the doors for $8,730 and reinforced the shelter's walls with beams to withstand Category 3 Hurricanes. In 1998 and 1999, $68,580 of County funds were used toward reinforcing the walls. Although there is no direct match for this roof replacement project, County staff time will be available for project management and quality assurances. A contractor will be hired through the Request for Proposals process, and County Central Services staff will be responsible for managing the contractor's work quality thus ensuring that the end product is correctly completed. ...... 1 ~ Providing a safe special needs shelter is a goal and requirements of the following local and state statues rules or plan: · Florida Administrative Code 9J-5.012 Coastal Management Section (2)(e); · Florida Statues Chapter 163 .3178( d) Coastal Management; · Florida Statues Chapter 252.36 Emergency Management powers of the Governor; · State Comprehensive Plan Goal 7 and Policy 22 and 23; · County Comprehensive Land Use Plan Coastal Element Objectives 7.2.2and 7.2.3. Maintaining a safe Special Needs Shelter is exactly the type of project that promotes and facilitates all aspects of Evacuation, Sheltering, and Special Needs Populations and will achieve the intent set forth in the most recently adopted version of Section 252.385, Florida Statutes. 2. Identify the immediate tangible emergency management benefits (short term projects, i.e. - 12 months or less in duration), or, reasonable expectation of long term emergency management benefits coupled with the availability of resources (other than this grant amount) to continue implementation of the project past the term of the award (long term projects, i.e. - duration of longer than 12 months). Also, identify the number of emergency management organizations or the targeted population area whose emergency management needs will be directly benefited by the project. ~ If the contracts are signed in April 2001, the County should be able to hire a contractor through the Request For Proposal process and contract for the roof replacement services to be complete within a year. Once the 39,340 square foot roof is replaced at the Civic Center Special Needs Shelter, emergency managers could safely protect evacuees up to Category 3 Hurricanes. This will be an immediate tangible emergency management benefit that furthers state and local objectives to provide a safe special needs shelter. This will benefit evacuees immediately for the 2002 hurricane season and for many years to come. It will provide long-term health and safety benefits to over 400 special needs citizens throughout the entire year. The Special Needs Shelter is available throughout the year to assist in sheltering citizens during hurricane season, wildfire season and other human disaster such as a fire at the local fertilizer plant or nuclear power accident. ~ 2 '-" '-' · · · · · · · · · · · '-' · 3. Describe the project's consistency with the State Comprehensive Emergency Management Plan and any applicable local comprehensive emergency management plans. Replacing the roof at the Special Needs Shelter is consistent with the State of Florida Comprehensive Emergency Management Plan 1998 Emergency Support Function (ESF) 6 - Mass Care Section. Page 2 of ESF 6 states in the preparedness section "ESF 6 agencies will work with local government, and voluntary service delivery units.. . and other applicable agencies in activities related to surveying the feasibility and suitability of facilities to be used as shelters utilizing the following American Red Cross publications as guidelines: "Mass Care: Preparedness and Operations; (ARC 3031 )," and "Guidelines for Hurricane Evacuation and shelter Selection; (ARC 4496)." Improving the Special Needs Shelter is consistent with the County Comprehensive Emergency Management Plan Emergency Support Function (ESF) 6 - Mass Care Section. Pages 6-5 and 6-6 identify that the County Comprehensive Emergency Management Plan sheltering requirements. Letter c states, "all shelters should be managed in accordance with applicable ARC regulations and procedures, including the assignment of trained shelter managers at each shelter." Since the ARC guidelines recommend that structurally strong shelters be provided, this grant application is consistent with this section in the County Comprehensive Emergency Management Plan. 4. Discuss why this particular method and approach was chosen. The S1. Lucie County Central Services, Emergency Management and Engineering Department developed a Roofing Project Manual and Specification that identified the exact methods and materials that should be used to replace the roof for the Civic Center Special Need Shelter. Attachment 3 includes portions of the manual and identifies that the complete removal and replacement of this roof would be $275,380. Attachment 3 includes information from the Roofing Project Manual for the Scope of Work, progress meetings, inspections and quality control. . The Scope of Work includes: All tests necessary for obtaining permits; Conduit lines should be raised on stands at a minimum of 8"; Air conditioning units should be a minimum of 12" from the surface; Remove and replace expansion joint with Manville Expando Flash; Remove existing roof down to Tectum Deck; Extend all curbs to a minimum of 12"; Install crickets and sumps between drains and scuppers; Mechanically attach specified base sheet to Tectum Deck; Torch apply smooth polyester modified bitumen sheet; Torch apply granulated polyester modified bitumen cap sheet; Flashing consists one ply of smooth and one ply of granulated cap sheet; Install new wood blocking and new aluminum coping cap; 3 \..... . Install all new metal edge and accessories; and . Issue twenty (20) year No Dollar Limit Warranty. The Contractor will be required to be experienced in hot multi-ply roofing and modified bitumen roofing and be acceptable by owner and roofing material manufacturer. The roofing manufacturer shall be an Associate Member in good standing with National Roofing Contractor's Association and be recognized in roofing, waterproofing and moisture survey industry. The Roofing Project Manual also identifies that there will be: · Pre-job conference meetings; · Progress meetings; · Pre-final inspection meetings; and · Final inspection meetings. It is apparent from all of the meetings planned between the County and the contractor, that many hours of County staff time will be involved with overseeing this project. It is also apparent from the Scope of Work section that the· final product will have to have a twenty (20) year No Dollar Limit Warranty. Thus, this is the best method for the County to complete this much-needed roof replacement project for the Civic Center Special Needs Shelter. \...- 5. Identify Applicant's project match. The County recently equipped the Civic Center Special Needs Shelter with hurricane shutters over the doors for $8,730 and reinforced the shelter's walls with beams to withstand Category 3 Hurricanes. In 1998 and 1999, $68,580 of County funds were used toward reinforcing the walls. Although there is no direct match for this roof replacement project, the County has made significant efforts to improve the shelter in the recent years. County staff time will be available for project management and quality assurances. A contractor will be hired through the Request for Proposals process, and County Central Services staff will be responsible for managing the contractor's work quality thus ensuring that the end product is correctly completed. \...- 4 6. Discuss the Applicant's experience and ability applied to the project. '-" The County has designated Mr. Jack T. Southard, Public Safety Director, as the project manager for this grant. The County has employed Mr. Southard for approximately 25 years. In his capacity with the County, Mr. Southard has been the director of911 and from 1989 to the present he has headed the Public Safety Department. In his Public Safety Director capacity, Mr. Southard oversees Emergency Management, E911 and the Marine Safety Division. Central Services staff, Gerald Flynn and Gerald Parenteau assist in the long-term maintenance of several county buildings. Gerald Flynn has 31 + experience in building maintenance. Whether he does the job himself or oversees it, Gerald can ensure that it is done right. He has worked with air conditioning, roofing, and retrofitting restrooms. Gerald Parenteau expertise is with generators and air condition units and will be available during the disasters to assist in any emergency mechanical situation. 7. Tiebreaker - Answer the following two questions: 1) Has the applicant's jurisdiction been Impacted by an environmental clean-up initiative? If so, describe the initiative and its impact on the Applicant. St. Lucie County has been impacted by two environmental clean-up initiatives. One was when the Lykes fertilizer plant had a spill. The Department of Envirónmental Protection was the responsible agency for cleaning up the site. They covered the area with dirt to \...- soak up the spill and then disposed the dirt at an improved site. The second event was when Ft. Pierce Utilities Authority sewage treatment plant pipe broke in the Indian River Lagoon. The pipe that carries waste from the mainland to the plants location on the barrier island, cracked and spilled sewage into the Indian River Lagoon. Since it washed out to area beaches, the beaches were closed until the clean-up process was completed. \..r 5 \.,.. EMPA COMPETITIVE GRANT APPLICATION Special Needs Shelter Roof Replacement Date: 12/8/2000 \..,. Proposed Bud~et EXPENDITURE Cash In-Kind Total EMPA Total CATEGORIES Match Services Grantee Award Project A Match Cost D Cost B A+B= C+D=E C 1. SALARY AND BENEFITS 2. OTHER PERSONAL/ CONTRACTUAL SERVICES Contract to replace a 39,430 sq 275,380 275,380 ft roof on the Special Needs Shelter for 400 people 3. ADMINISTRATIVE EXPENSES In-direct cost for management 13,769 13,769 4. EXPENSES 5. OPERATING CAPITAL OUTLA Y 6. FIXED CAPITAL OUTLA Y TOTAL EXPENDITURES 000 000 000 289,149 289,149 PERCENTAGES 0% 0% 0% 100% 100% NARRATIVE EXPLANATION AND JUSTIFICATION OF LINE ITEMS: 1. Salary and benefits: None will be used as a match but staff time will assist with the management of the project. 2. Contractual Services: Through the formal RFP process, local contractors will have the opportunity to bid on this project. They will be responsible for all permitting, while County staff will ensure that the contractor's work is done well and complete. 3. Administrative Expenses: Five percent was added for indirect costs associated with grant management, bookkeeping, and purchasing department expenses. 4. Expenses: The expenses for the supplies are all included in the contractual services line since this will be part of the bid package. 5. Operating Capital Outlay: Any operating expenses will be included in the bid price. 6. Fixed Capital Outlay: These expenses will also be included in the bid price. MATCH: A contractor will be hired through the Request for Proposals process, and County Central Services staff will be responsible for managing the ~ontractor' s work quality thus ensuring that the end product is correctly completed. There are no cash \...- matches for this project at this time. 6 '-" ;..c OJ ~ = OJ U u · ".-4 > · ".-4 U "- = o · ".-4 ~ t"å b en · ".-4 ~ · '\.... ... '1:S <. I ~ = = o U OJ .".-4 U = ~ . ~ rJ':J \.r o u_u_~ ~.- cD co -- -- ---~-----~--_. o aÖ ,... o --M N !Ð <±; \±) ill .. 0 0 ~ ; ~ CO '. 8;1 ® __________....____L_________________ (f¡ o Il'Ï ,.... ,.... n.··.·.:.. LJ \Ð (f) o '1l'Ï U) o ~ ,.... Q cD ,.... v .s ~ ,2¡ III >. lilt/) ïj = "I'll lIIe C)~ c.~ ~:t ..~ ~ '0 ,2¡ I'll ~- U ~ .s ~ III .. .0 o ~ CO') o ci CO') (f.:ì o Il'Ï \l') o o ~ D·:···· ..- o o U) o aÖ ,.... (f) <Ð (t, o o (:) ,.... $ ~ I ~ I o N \l') 1 :¡. u aUIt{ ::re:¡. :¡. 'Ii Q ~ N ~ &0 N ® t£; ~ CO') CO') \t, ~ ,.... ,.... l±' Q Il'Ï N o aÖ ,... o ~ N r:: ..... ~ ~ o ::Ð Q cD N o cå ,.... .... ..... r:: ::> Q) bD ~ ~ u ~ ~ U .......... -< Lt') 0"1 0 ... 0 tt':) .. bB = .~ ~ ~ - ..-4 = ('t') :Q a\ = tt':) C .. ~ - J- ~ Q) b ~ = r,) Q) = U ..-4 a y ..-4 ..-4 > ~ ..-4 < U - - Q) Q) co co ~ ~ ~ ~ C C C C ¡:.¡.¡ ¡:.¡.¡ Q) Q) J- Joe ~ ~ = = ~ ~ ÇJ) ÇJ) ~ Q) ~ ~ ~ a a .~ ·M >< >< c c J- Joe ~ ~ ~ ~ < < o Il'Ï IN ë: ~ .... 0 M N Q 0 aÖ 0 ,.... IN o N ~ o ~ ,.... ~ ,... CO') Attachment 2 \w Then.' are se\"eral blisters such as this one t11roughout the roof. \w '-'c' , C .. . ~ T" . , '. , . '. ~. " h if, ti' opIng elF l'lU1tS \\ï\.lt::' l)t't'[). I1b I... t:,¿ !".','!',':: í.·~ trl>' ,h-'CJL-')'lt'ntc'\.. n.Hurc' Lìt t e spec lCa on, Attachment 2 \.... Closer Ü~'...· d or en se(\nlS in exransion joint. This can be avoided ~\'Íth one continuous piece. \. \.,. This rt'rair nÜ~ht be (au..i!l~~ r:'.·.'f'.' dd:11d~~' the>!-. ~,:,"1~L '-' \...- ...... Attachment 3 SECTION 00001 _ _ _ ROOFING PR(jJE~rr1f14iVUA~ . & SPECIFICATIONS...··... St. I.Jucie Còunty 3071 Oleander Avenue Fort Pierce, Florida 349.82 Roof Areas: Civic Center Date of Issue: March 16,2000 Mandatory Pre-bid: Tuc8day~ April 4, 2000~ 10:00 aioDL Bid Due Date: Tuesday, April U, 2000,11:00 a.m. THIS DOCUMENT MUST REMAIN INTACT - DO NOT DETACH '-" \...- \.- Attachment 3 PAGE 01025- 2 SECTION 01025 MEASUREMENTS AND PAYMENTS 1. PART 1 - GENERAL 1.1. RELATED DOCUMENTS: A. Drawings and general provisions of Contract, including General and Supplemental)' Conditions and other Division-l Specification sections, apply to work of this section. 1.2. UNIT PRICES FOR ADDITIONS OR DELETIONS TO CONTRACT: A. Quote unit prices on: B. Removal and disposal of roof, including all materials down to deck and flashing substrate (this figure is not included in base bid/quotations prices): 1.3. FIELD MEASUREMENTS AND MATERIAL QUANTITIES A. Applicator shall have SOLE responsibility for accuracy of all measurements and estimates of material quantities and sizes. 1.4. SCOPE OF WORK - Civic Center Include in your bid all necessary test (i.e. Asbestos Test) necessary for the purpose of obtaining a permit Include in base bid all necessary electrical and mechanical work necessary to obtain code. All conduits lines should be raised on stands a minimum of eight (8) inches. All stands for AlC units should be a minimum of twelve (12) inches off the roof surface. Replace the stands on the one raised AlC unit Remove and replace expansion joint with Manville Expando Flash. Remove existing roofing system down to Tectum Deck. Extend all curbs to a minimum of 12"" Install crickets and sumps between drains and scuppers. . Mechanically attach specified base sheet to Tectum Deck. The fastening pattern should be congruent with a FactoI}' Mutual 1-120 roofing system application. Torch apply smooth polyester modified bitumen sheet Torch apply granulated polyester modified bitumen cap sheet Flashing consists one pl}' of smooth and one ply of granuled cap sheet. Install new wood blocking and new aluminum coping cap according to SMACNA details table 3-1 coping design section J8-112. The metal coping cap must be compliant with FactoI}' Mutual 1-90 approved metal system. The metal must be included as part of the warranty. Install all new metal edge and accessories. Issue twenty (20) year No Dollar Limit Warranty. * * * END OF SECTION 01025 * * * Document2 MEASUREMENTS AND PAYMENTS Attachment 3 PAGE 01400-10 '-' SECTION 01400 QUALITY CONTROL 1. PART 1 - GENERAL ~ 1.1. RELATED DOCUMENTS: A Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-l Specification sections, apply to work of this section. B. Related Sections: 01030 - ALTERNATES/ALTERNATIVES 2 01300 - SUBMITI ALS 1.2. QUALITY CONTROL A Contractor shall: 1 Be experienced in hot multi-ply roofing and modified bitumen roofing. 2 Be acceptable by owner and roofing material manufacturer. B. Roofing manufacturer shall: I Be an Associate Member in good standing with National Roofing Contractor's Association . (NRCA). 2 Be re~ognized in roofing, waterproofing and moisture survey industry. 3 Be approved by owner. 4 Material supplier must supply representative to perform periodic inspections throughout the course of the project. Written reports must be submitted to the owner's representative and copies to the contractor. 5 The materia:1 supplier providing the roofing warranty shall be ISO 9001 certified and shall submit a copy of the Certificate of Registration. C. Any deficiencies noted during inspections must be corrected by the contractor and approved in writing by the material supplier's representative. 1.3. RANDOM SAMPLING A During course of work, owner/owner's representative, may secure samples of materials being used from containers at job site and submit them to an independent laboratory for comparison to specified material. B. If test results prove that a material is not functionally equal to specified material: 1 Contractor shall pay for all testing. 2 Owner will charge Contractor a penalty up to 20 percent of contract price when all work has been completed before test results become known. 3 Owner will charge Contractor a penalty in proportion to amount of work completed before test results become known. Remaining work shall be completed with specified materials. 2. PART 2 - PRODUCTS \...- Document2 QUALITY CONTROL Attachment 3 PAGE 01400-11 .- - ----- ----- '-' 2.1. GENERAL A. C~mp1y with Quality Control, References, Specification, and Manufacturer's data. Where conflict may exí.St. more stringent requirements govern. - . B. Pr~vide primary pr~ducts, in~luding each type of roofing sheet (felt), bitumen, base f1asmngs, IDlScellaneO\lS flaslùng matenals, and sheet metal components from a single manufacturer, which has produced that type of product successfully for not less than three (3) years. Provide secondary products (insulation, mechanical fasteners, lumber, and etc.) only as recommended by manufacturer of primary products for use with roofing system specified. . 3. PART 3 - EXECUTION 3.1. SUBMITTALS A. Pro~de b~lding owner's ~epresen18:tive a letter from the roof material manufacturer indicating that applicator 15 approved to mstall theu products and will provide warranty for this installation. * * * END OF SECTION 01400 * * * \..... RECO:'tl~\ENDA 110N: THE LIFE OF THE ROOF COULD BE GREATLY EXTENDED BY REPLAONG FLASHINGS AND METAl COPING CAP. HOWEVER, FOR 11-IE AMOUNT OF Th\tE YOU WOULD GAIN ON 11-I1S ROOF WOULD NOT EQUAlL 11-IE EXPENSE THESE ITEMS CAN NOT BE REUSED 11-IEREFORE YOU WOULD LOSE TI-ÌE MONEY APPRORIATED FOR THIS REPAIR.. BUDGETS: It is important to note that the foUowing are budgets and are not designed to be turn key prices. The foUowing budgets are de~igned to provided a not to exceed price. When the project are bid by three (3) or more contractors the price should come in between ten (10) to fifteen (15) percent. The price does not included the removal asbestos. The price does not included necessary mechanical work should it be required in order to meet necessary code requirements. This is because the replacement of the metal pan is the most important aspect of the mechaincaU work and it is very likely that this units would not survive the Ufting necessary to replace the pan. The complete removal and replacement of tþis roof would be as follows: $ 275,380.00 '-' Document2 QUALITY CONTROL \.r '-" ......,. Attachment 3 PAGE 01200- 6 SECTION 01200 PROJECT MEETINGS 1. PART 1 - GENERAL REQUIREMENTS 1.1. RELATED DOCUMENTS: A Drawings and general provisions of Contract, including General and Supplementary Conditions and other Division-l Specification sections, apply to work of this section. 1.2. PROJECT MEETINGS A Pre-Job Conference. B. Scheduled by owner within IS days after notice of award. C. Attendance: Representative of owner, roofing manufacturer, and contractor. D. Agenda: I Execution of Owner-Contractor Agreement. 2 Distribution of Contract Documents. 3 Designation of responsible personnel. 4 Walk-over inspection. 1.3. PROGRESS MEETINGS A Will be scheduled by owner's representative weekly. B. Attendance: Owner, Contractor, Job Superintendent, Roofing Material Supplier, and Sub-Contractors, as appropriate. C. Minimum Agenda: Review of work.progress. 2 Field observations, problems, and decisions. 3 Identification of problems which impede planned progress. 4 Maintenance of progress schedule. 5 Corrective measures to regain projected schedules. 6 Planned progress during succeeding work period. 7 Coordination of projected progress. 8 Maintenance of quality and work standards. 9 Effect of proposed changes on progress, schedule, and coordination. 10 Other business relating to work. 1.4. PRE-FINAL INSPECTION A Contractor must infonn material supplier and building owner's representative prior to application of flood coat and gravel. Pre-final inspection will then be scheduled. B. Installations or details noted as deficient during inspection must be repaired and corrected by applicator. Document2 PROJECT MEETINGS Attachment 3 PAGE 01200- - . - -- -- . - - - - - ..- 7 ~ C. Once repairs have been made, contractor must inform material supplier and building owner's representative so a second inspection can be scheduled. D. Material supplier must provide written approval of roofing system prior to application of flood coat, surfacing application and/or gravel surfacing. 1.5. FINAL INSPECTION A. Scheduled by roofing material manufacturer upon job completion. B. Attendance: Owner or designated representative, contractor, roofing material manufacturer. C. Minimum Agenda: I Walkover inspection. 2 Identification of problems wlúch may impede issuance of warranty. * * * END OF SECTION 01200 * * * PAGE 01090- ----- --- . 5 \...- SECTION 01090 REFERENCES 1. PART1-GENERAL 1.1. RELATED DOCUMENTS: A. Drawings and general provisions of Contract. including General and Supplementary Conditions and other Division-! Specification sections, apply to work of this section. 1.2. REFERENCE STANDARDS A. Referenced specifications and standards published by national societies, associations, and institutes shall . be considered as part of this specification. In all cases, the referenced specification or standard shall be of the most recent publication date. Abbreviated identifications for the particular organizations involved are as listed below: I 2 3 4 5 6 ASTM American Society for Testing and Materials AWPA American Wood Preservers Association A WPB American Wood Preservers Bureau NRCA National Roofing Contractors Association OSHA Occupational Safety and Health Administration SMACNA Sheet Metal and Air-conditioning Contractors National Association \..,. * * * END OF SECTION 01090 * * * Document2 PROJECT MEETINGS BOARD OF COUNTY ~. COMMISSIONERS COUNTY ADMI N ISTRATOR DOUGLAS M. ANDmSON December 14,2000 Joseph F. Myers, Director Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2199 Dear Mr. Myers: Please accept this grant application for the following St. Lucie County Priority Projects. Through analysis of the County's most important projects on the Local Mitigation Strategy Prioritized List, staff requests $118,000 in Trust Funds to purchase 150 Versa-stalls that can be used for one large animal or broken down to accommodate four smaller animals. Grant funds will also be used for educational materials, food containers, hoses, disinfectants and printing costs associated with the development of an Animal Disaster Plan for St. Lucie County. At the April 11, 2000 Board of County Commissioners meeting, a $269,500 budget was approved to build a Multi-Purpose Arena at the new Fairgrounds on SR 70. This building will be the 2: 1 grant match and will be used as an emergency animal collection site and location for the stalls. \...- St. Lucie County residents and other animal owners in the state will benefit by having an easily accessible facility to house large and small animals in the times of disasters. Drivers evacuating and/or returning home on one of our main highways (Florida turnpike, 1-95 and SR 70) will also benefit because the County will have a Disaster Plan in place and volunteers designated to round up loose horses and cattle and repairing fences along the evacuation corridors to ensure that traffic is not hindered by stray large animals. Since the County realizes that these items need to be completed to prepare for next year's hurricane season, the Versa-stalls and other essential items will be purchased as soon as the contracts are signed. It may take up to one year for the County Extension Service, Animal Control Division and the Fairground's committee to fully develop the Animal Disaster Plan. St. Lucie County will provide the following assurances: that only those entities identified in the application are involved in the proposed project; that the application is made without collusion with any other entity submitting an application; that the application is, in all respects, fair and in good faith, without fraud or collusion; and that the signer of the application has full authority to bind the applicant and all other involved parties. I herby certify that these assurances are true and accurate and that the County is fully committed to completing this project within one year of the contract date. If you have any questions regarding this grant application, please contact Jack Southard, Public Safety Director at (56 ~ 462-1736. St. Lucie County appreciates the opportunity to apply for funds to complete some of the nty's highest priority projects. a c: Board of County Commissioners Jack Southard, Public Safety Director Dan McIntyre, County Attorney Ron Book, Esquire Robert Bradshaw, Asst. Administrator Jeanne Keaton, Fair Manager '-" . -.JHN D. ßRUHN. Disrricr NO.1. DOUG COWARD. Disrricr No.2. PAULA A. LEWIS, Districr No..3 . FRANNIE HUTCHINSON, Disrricr NO.4· CLIFF ßARNES, Districr No.5 Counry Adminisrroror - Douglos M. Anderson 2300 Virginia Avenue. Fort Pierce. FL 34982-5652 · Phone (561) 462-1450 · TDD (561) 462-1428 FAX (561) 462-1648 · email: douga@stlucieca.gov EMPA COMPETITIVE GRANT APPLICATION ATTACHMENT 1 TITLE PAGE \r...- TITLE OF PROJECT Portable Animal Stalls for Regional Animal Collection Site AMOUNT REQUESTED FROM STATE $ 118 , 000 AMOUNT MATCHING FUNDS COMMITTED $ 269,500 This is an application for a competitive grant under (indicate ONLY one): Xl) Emergency Management Competitive Grant Program, or 2) Municipal Competitive Grant Program The application is submitted for consideration in the following category (select ONLY one): 1) A project that will promote public education on disaster preparedness and recovery Issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public-private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive. Emergency Management Plan. . ~ x 4) A project that will otherwise further state and local emergency management priorities identified in the Notice of Fund Availability. APPLICANT INFORMATION: Name of Organization: ~t-. Tonc; e County BoaI d of County Commission Address of Organization: 2300 Virqinia Avenue, Ft. Pierce, 34982-5652 E-mail address: JACKS@stlucieco.gov Name of Chief Elected Official: Frann~e Hutch~nson, cha~r ~uCC Name of Chief Administrative Officer: Douqlas M. Anderson. County Administrator Name of Applicant Contact: Jack Southard Title of ApplicanfContact: Public Safety Director Telephone Number of Applicant Contact: 561- 4 6 2 -1 7 3 6 Federal Employee Identification (FEID) Number: 59-600835 AUTHORIZED SIGNATURE [MJlli comply with 9G-19.008(7), F.A.C., or application will not be scored] : ...---, \ ; -;-- \,. - S· / . /"' Ignature: ,.'0 ". " '. ---~-/ t' I ,,-. f _ Title: rn::li r o-F 5t L'lCiil CQUR"ty Rnñrn nf rnl1nt-y rnmmission b '-' 14 St. Lucie County \.- Portable Animal Stalls for Regional Animal Collection Site Table of Contents Letter of Transmittal Page a Title Page Page b Table of Contents Page c Proposed Project Presentation Page 1 Group 1 Description of Need, Proposed Solution, and Expected Benefits Page 1 Group 2 Collateral Information Page 6 Proposal Budget - Tab B for budget Page 11 Proposal Match - Tab M for match Page 12 \.- Attachment 1 - LMS Documenting Project Page 13 Attachment 2 - Letters of Support from: . Florida State Fair . South Florida Fair Page 14 ,",11VISIIXX~ "V\I, ~ :. .~UiW VB\W.~AIJ.ßOG 1'II'IS , . U· c 1· '-" ~HL~ 1 . tl\ti> ~ 4 tr. ~ .~ '(lft'\,.;iJ ~(\~. ~ 110TLœ 'Boc...(~ ~ ("\ SloeS. pre~a.f\tw&~~W\ -+Où 1. Clearly identify a demonstrated state or local emergency management need and explain how this project will address it. If applicable, identify which emergency management priority, as identified in the Notice of Fund Availability, the project address. Clearly link the project to the priority. \....- St. Lucie County Emergency Managers and the St. Lucie County Fair Association have determined that there is a Statewide and a County needs to construct a new fairground facility that could be used as an emergency collection site for small and large animals during disaster situations. Since the fair is being moved from its original location of 35 years at the airport to this new 250 acres site, the County realizes the importance of building a new facility that can serve as an emergency evacuation center for humans and animals. This first phase at the new fairgrounds will include a Multi-Purpose Show and Exhibition Arena that will be used for typical fair activities and most importantly for an emergency shelter for small and large animals. When major funding is available, the County also plans to construct a badly needed Joint Use Regional Disaster Control Center and Special Nèeds Shelter at the same 250-acre site. Providing a small animal shelter for emergencies situations is identified as item number 74 in 81. Lucie County Unified Local Mitigation Strategy. This was determined as an important goal for the County to resolve since there are no facilities in this region available to assist in emergency housing for small and large animals. '-" This grant proposal is for the purchase of 150 galvanized steel V ersa~stalls that can be used for either one large horse-size animal or broken down into four smaller stalls for dogs, pigs, goats, and sheep. The grant request also includes a small amount of funds to assist in the development of a St. Lucie County Large and Small Animal Disaster Plan which will include this facility as a statewide large-animal evacuation center. The request is also for the purchase of water ànd feed bowls, publications and videos already developed for educating the public on how to prepare animals for disasters. St. Lucie County's match for this grant is $270,000 that is already allocated by the Board of County Commissioners for the construction of the Multi-Purpose Show and Exhibition Arena, a 250'xI80' covered facility. It can be used for fair events but most importantly as an emergency collection site for animals before and/or after a disaster. The Fair Association will also build additional barns that can also be used as holding areas. Since the new fairgrounds and associated emergency holding area for large and small animals will be located on State Road 70 six miles west of Interstate-95 and the Florida Turnpike it can conveniently serve the four county area of Okeechobee, St. Lucie, Indian River and Martin Counties and is easily accessed from the west coast via SR 70. This site will serve as a large and small animal emergency collection site for: · Animals during an evacuation event associated with fire disasters; · Animals regionally located in flood zone areas during hurricane events; · Animals from other area of the state that need to evacuate to a safe site; and · Animals that are rounded up after a disaster event that have escaped due to fallen fences or flood conditions. \...- 1 ~ \.,. \...- In the case of Hurricane Floyd, owners of very expensive and prized horses from St. Lucie County attempted to bring their horses to the State Fairgrounds in Tampa but this emergency collection site filled up almost instantly. V olusia County Fairgrounds in Deland is another possible site in the state where horse owners could go but also fills up very quickly, especially during the evacuation associated with the central Florida fires. St. Lucie, Indian River, Okeechobee and West Palm are areas of the state that have high numbers of large animal owners that require a place to move their animals in times of emergency since many farms are located in flood zones areas. Many of these horses are not just family pets but are expensive show or breeding animals that range in value from $5000 to $50,000. Horses and other small and large animals are important economies for the State because it provides hundreds of thousands of jobs, businesses and very expensive real estate. In some cases, people do not evacuate if there is not a safe area to bring their primary possessions like their horse or dog. To prevent people from staying in an unsafe area, or traveling on the roads towing a horse trailer, this new fairground facility will provide a sensible option for these animal owners. The County plans to build on this site a Special Needs Shelter and Emergency Shelter that could possibly accommodate the large and small animal owners. Providing a small and large animal shelter for emergencies situations is identified as item number 74 in St. Lucie County Unified Local Mitigation Strategy. This project is consistent with the following emergency management priorities as identified in the Notice of Fund Availability: · Projects that will promote and facilitate all aspects of evacuation, sheltering, and Special Needs Populations and will achieve the intent as set forth in the most recently adopted version of Section 252.385, Florida Statutes; · Projects which implement the community's Local Hazard Mitigation Strategy; · Projects which will improve emergency management capabilities in any of the following fundamental areas of response or recovery: Damage Assessment / Analysis and Debris Management. By providing education to animal owners on how to prepare their animals for a disaster event, there will be less chance for accidents involving loose animals facilitating a smoother evacuation. When one considers the amount of chaos that could occur on the roadways in the evacuation process if horses or other large animals escape due to a downed fence and tie up traffic while it is loose along the roadway or when it is hit on the roadway. In addition, horse owners that do not leave early enough to get ahead of the traffic will have a hard time maneuvering in the traffic with a large, unstable horse trailer behind them. Horse trailers are unstable in high wind conditions and could easily turn over and tie up the evacuation route for several hours. To ensure that the evacuation process functions as smoothly as possible in emergency situations, it would be proactive to first educate animal owners on proper procedures and for St. Lucie County to have a location that can accept large and small animals from this region of the state. This will prevent animal owners from staying home in dangerous situations and/or traveling with an unstable load of expensive animals. 2 \.,. In the Broward County Large Animal Disaster Plan it recommends methods to mark the animals so if the animals escape, it can easily be identified and returned to the owners. Since the educational information that will be provided to the animal owners will also explain how to strengthen barns, fences and to remove scrap metal or wood from the area to prevent flying debris missiles, this project will help minimize the amount of debris that is thrown by hum cane force winds. If large or small animals are found dead in flooded rivers or ponds as observed when Hurricane Floyd hit North Carolina, the Animal Disaster Plan developed as part of this grant will have a specific plan on how to handle the disposal of animals. The St. Lucie County Large and Small Animal Disaster Plan will also have specific steps spelled out on how to assess and analyze damage associated with stray or dead animals. This Animal Disaster Plan will be coordinated and approved by the Emergency Management Team and will be an essential component of the recovery process. Staff and volunteers will have a plan to follow to round up the loose animals, have a secure place to keep them and veterinarians available for emergency care. Presently St. Lucie County does not have a plan and does not have a safe place to hold animals before or after a disaster. If an Animal Disaster Plan and a shelter is in place complete with stalls funded through this grant, St. Lucie County Emergency Management Team can focus on the human emergencies while the Animal Disaster Team can follow their plan to resolve the animal emergencies. 2. Identify the immediate tangible emergency management benefits (short term projects, i.e. -12 months or less in duration), or, reasonable expectation of long term emergency management benefits coupled with the availability of resources (other than this grant amount) to continue implementation of the project past the term of the award (long term projects, i.e. - duration of longer than 12 months). Also, identify the number of emergency management organizations or the targeted population area whose emergency management needs will be directly benefited by the project. ~ This project is a short-term project with long-term benefits. There are two primary goals of this project. Purchasing Versa-stalls and associated items for the emergency animal collection site is a very simple project that can be completed soon after the contracts are signed between the County and the State. Once contracts are signed and the committee determines exactly the type of food containers, hoses and disinfectants that will work in this situation, purchase orders will be completed for delivery before 2001 Hurricane Season. Since the stalls will be portable and strong, emergency managers can use the stalls for horses, goats, pigs and dogs for approximately twenty years at the Fairgrounds animal collection site or anywhere else in the County or State if the emergency need warrants it. The second goal of this project is to develop a Large and Small Animal Disaster Plan that can be a step-by-step plan on how to handle specific animal emergencies. The committee ~ 3 "-' \.. '-' will develop solutions to some of these most critical animal emergency problems triggered by disaster events: · Runaway animals on the evacuation and return routes due to downed fences; · Animal collection area site management (food, water, medical care, volunteers); · Policies on euthanasia and how to dispose of small and large numbers of animals to limit spread of disease; and · Return of animals to their rightful owners. The direct benefits of this project is having a shelter and trained volunteer and paid staff aware of the procedures necessary to run a program that can assess the problems, determine the solutions, and quickly resolve the situation. If the county does not have portable stalls and an Animal Disaster Plan in place, the amount of problems that could occur have recently been experienced in North Carolina after Hurricane Floyd. Drinking water supplies were contaminated and large numbers of animals had to be disposed of quickly before disease spread into the community. An indirect benefit is how an Animal Disaster Plan and the purchase of stalls can benefit all of the people traveling through St. Lucie County evacuation and return routes. Just by having a place to put loose horses, cattle and dogs during the recovery process will benefit the movement of traffic back into the communities. Throughout the state, many evacuation corridors are lined with cattle or horse farms that could lead to animals escaping over a downed fence into traffic causing even greater tie-ups. Although one may first think this project benefits only animal owners, look again at the indirect benefits for residents of S1. Lucie County and others evacuating through the County. Since the portable stalls can be transported to a farm with a downed fence·and used as holding pens on the farm while fences are being repaired, drivers on evacuation routes benefit by the capture of the loose cows and horses. The 4-H students and their parents may be a good group that could handle the fence repair, round up and care of the animals. The 4-H members participating on the committee may choose to practice rounding up their animals on different farms to prepare everyone, animal and person, the procedures of responding to disaster situations. . Thus, ifthere is a plan to assess downed fences along primary corridors and people ready to round them up and stalls to put them in, drivers evacuating or returning to homes will be safer since the large animals will not be roaming the roadways. Thus, indirectly this project benefits all the people traveling through the county's primary corridors: SR 70- Okeechobee Road, 1-95, Florida Turnpike, Midway Road, US 1, and Orange Avenue. This project will benefit large animal owners statewide since a new shelter will be available to hold animals evacuated from another county due to floods, fires and hurricanes. Since there are very few areas in the state designed to accept large influxes of large animals, this facility will benefit other counties by: . Providing a temporary holding site for other disaster areas so they do not have to build and man temporary facilities; 4 '-' · Providing stalls and fenced arenas for farms that are waiting for flood waters to recede or fires to simmer; and · Saving the state and federal government's time and money by having a designated plan in place to limit the number of additional problems that could occur on the roadways or in the flooded waterways. The stalls and the Animal Disaster Plan developed in one year could be used to achieve the emergency management objective identified in the State Comprehensive Emergency Management Plan 1998 for: · Prompt and efficient response and recovery activities to protect lives and property affected by emergencies; · Recover from emergencies by providing for the rapid and orderly implementation of restoration and rehabilitation programs for persons and properties affected by emergencies; and · Assist in anticipation, recognition, appraisal, prevention, and mitigation of emergencies that may be caused by inadequate planning for, and regulation of, public and private facilities and land use. ~ The benefits of the county developing and implementing a Large and Small Animal Disaster Plan complete with a facility constructed by the County and stall and educational materials provided by this grant, will be great. Animal owners will learn how to prepare their animals and farm for a disaster, how to mark their animals 'for retrieval, and how to assist in the recovery and fence repair process. Residents and tourists evacuating along St. Lucie County's highways (SR-70, 1-95, Florida Turnpike) will benefit since the county has an efficient plan to use locals to prevent the strays from crossing the highways. Finally, this project could benefit farms and large animals throughout the state that have been temporarily displaced from their homes due to fires, floods, droughts or hurricanes. The long-term benefits will continue once the volunteer organization begin practicing some of the drills: how to round up animals; inventory of supplies at home and at the evacuation center; inventory of loose fence wires and stalls; basic first aid techniques, for animals and humans. Although some of this information is covered in 4-H and other animal organizations, practicing disaster recovery steps may even turn into a new contest category at 4-H or even scouting events. Overall, practicing the implementation of the recovery plan will lead to greater coordination and respect between the agencies and volunteer groups. '-" 5 3. Describe the project's consistency with the State Comprehensive Emergency Management Plan and any applicable local comprehensive emergency management plans. [Maximum score 100 points] ~ This project is consistent with the following purposes ofthe State Comprehensive Emergency Management Plan 1998: · Reduce the vulnerability of people and communities of this state to loss of life, injury, or damage and loss of property resulting from natural, technological or man-made emergencies, catastrophes, or hostile military or paramilitary action; · Prepare for prompt and efficient response and recovery activities to protect lives and property affected by emergencies; · Recover from emergencies by providing for the rapid and orderly implementation of restoration and rehabilitation programs for persons and property affected by emergencies; and · Assist in anticipation, recognition, appraisal, prevention, and mitigation of emergencies that may be caused or aggravated by inadequate planning for, and regulation of, public and private facilities and land use. ~ To reduce the vulnerability of people and communities of this state to loss of life, injury, or damage and loss of property resulting from natural, technological or manmade emergencies, catastrophes, or hostile military or paramilitary action, St. Lucie County requests the use of grant funds to develop an Animal Disaster Plan with an education component so animal owners can learn proper methods to protect their prized properties, horses and other pets, from hurricane and flood· situations. In addition, grant funds will be used to purchase 150 Versa-stalls, feed and water bowls to house large and/or small animals before, during or after a disaster. Versa-stalls could be used for one large animal or converted to four smaller stalls thus adapting to the needs of the emergency. . To ensure that the evacuation process functions as smoothly as possible in emergency situations, S1. Lucie County should have a location that can accept large and small animals from this region of the state to prevent animal owners from staying home in dangerous situations and/or traveling with an unstable load of expensive animals. Evacuation chaos on the roadways could be reduced by providing owners guidance on the proper methods to secure their fences, stables, and dog pens, to limit the amount of animals that escape due to a downed fence and tie up traffic while it is loose along the roadway or when it is hit on the roadway. In addition, horse owners that do not follow the recommendations to leave early enough to get ahead of the traffic will have a hard time maneuvering in the traffic with a large, unstable horse trailer behind them. Horse trailers are unstable in high wind conditions and could easily turn over and tie up the evacuation route for several hours. Thus, proper education of animal owners will lead to a smoother evacuation and greater protection of their prized properties, horses and dogs. \... The educational and planning component of this grant application will assist in the anticipation, appraisal, prevention and mitigation of emergencies that may be caused or aggravated if the County is not prepared for problems associated with large and small animal emergencies triggered by a disaster. The County Emergency Management Staff, 6 ~ Extension Agents, Animal Control and Fairground Planning Committee realize that S1. Lucie County has a lot of work and details to develop a sound Large and Small Animal Disaster Plan for S1. Lucie County. The Broward County Large Animal Disaster Plan that will be used as a guide for the committee stresses education of animal owners on how to prepare their home or stables for disasters to relieve the load on shelters pre and post- disaster. The Broward plan also has step-by-step procedures how to respond to the situation after the hurricane hits to roun~ up loose animals and care for them. Since the University of Florida and other counties have developed educational materials for animal owners, this planning and educational project has materials that are already published that could be purchased for education of our residents and visitors to the fair. Once an Animal Disaster Plan is prepared and an animal collection site is constructed, there will be less confusion on how to capture loose animals, where they should be placed and who will care for them. The plan will also include an approved strategy on how to dispose of animals quickly that may have drowned or died due to the disaster to eliminate the chance of disease spreading in the community. If the County does not have a site to house animals in pre and post disaster situations and a plan to deal with the many aspects of animals before and after a disaster, many unforeseen problems could occur that would take away limited human and financial resources that could have been avoided if we have a plan and prepared site inplace. North Carolina Emergency Managers wished they had a plan when they faced cleaning up the hog farms after Hurricane Floyd. Thus, this project is consistent with the State Comprehensive Emergency Management Plan because it will: ~ . Reduce damage and loss of property; · Prepare for prompt and efficient response and recovery; · Provide rapid and orderly implementation of restoration programs; and · Assist in anticipation, recognition, appraisal, prevention and mitigation of emergencies that may be caused by inadequate planning. This project is also consistent with S1. Lucie County Comprehensive Emergency Management Plan - Emergency Support Function #17 Animal Protection. Identified in· the Annex I section of the plan, the Animal Protection ESF #17 scope clarifies the need to: define the organizational structure and staffing requirements of the response teams; define the notification/activation process; define concept of operations, define administrative and general tasks for response team; and ensure that the preparation of the County will be adequate to deal with, reduce vulnerability to, and recover from emergencies and disasters that may effect public peace, health and safety. \.. Emergency Support Function #17 Planning Assumptions include the identification, training, and exercising of such teams prior to an event is required to ensure standardized operating practices and continuity of operations. The Planning Assumptions also stressed that a rapid arrival and establishment of predetermined actions is necessary to assist in managing these resources. ESF # 17 clearly recommends the steps that need to be taken to be prepared for disaster situations involving animals and will be a clear guide to assist in developing the plan. County Agencies and volunteer organizations, like 4-H, that work 7 "--' together to develop the Animal Disaster Plan for St. Lucie County will work better as a team when an emergency arises since they are all familiar with the plan and their duties. Thus, this project is consistent with the State and County Emergency Management Plan. 4. Discuss why this particular method and approach was chosen. [Maximum score 100 points] Since the County does not have an emergency animal collection site for pet owners to bring their animals to, many residents stay home with their pets instead of going to an approved evacuation shelter. Others load their horses up and drive to another area of the state in search of boarding stables. Although it is recommended for driver's pulling a horse trailer to leave before the full evacuation is initiated, this is often not the case and the driver is now responsible for pulling a trailer in heavy, chaotic traffic under heavy wind conditions. The trailers are unstable in high winds, and horses can easily be injured in the event of an accident. Nothing would be worse than to have an accident like this blocking traffic thus slowing down the entire evacuation process. The County Extension Service and Animal Control can only assist pet owners with basic recommendations on how to prepare for a disaster but have not been able to provide any shelter assistance. "--' The Emergency Management Issues that need to be addressed is educating animal owners on how to prepare for a disaster and developing a plan where all paid staff and volunteers are prepared to participate in the recovery of roaming animals to prevent additional accidents. Important issues also include having veterinarian staff and volunteers prepared· to care for injuries and/or euthanize animals whose condition is such that its continued existence would be inhumane, and proper disposal of carcasses. The Broward County Large Animal Disaster Plan "deals with an organized response to any Large Animal Disaster that potentially could have from a few to hundreds of free roaming and/or injured animals in addition to a few to hundreds of large animal carcasses to be disposed of." This plan provides exact steps that recovery volunteers and home owners should follow complete with numbers to call for assistance or to assist. St. Lucie County staff and volunteers involved in developing the plan will review other community's policies and plans and talk with those individuals that have been through a disaster situation to fully realize the real-life impacts of a disaster. When the Volusia County Fairgrounds accepted animals during Florida's fires, the fairground was inundated with many different animals other than horses. In their case, they only had horse stalls and nothing to hold smaller animals. In addition, there was not enough water and feeq containers for all of the animals that arrived to the shelter. Fairgrounds Manager, Jeanne Keaton recommends the purchase of 150 Versa-stalls due to their versatility and strength. Made from galvanized steel, the stall can be used for one horse-size animal or broken down into four sturdy smaller stalls suitable for dogs, goats and pigs. Solid barriers can be slid between the walls of the connected four stalls to prevent animals from seeing each other limiting aggression between the smaller animals and spread of infection. ~ 8 \.... Since Versa-stalls are portable, they can be transported to other areas in the County or in the State if the need arises. The stalls can be set up as holding facilities in one area of the county during roundup and used again when the animals are unloaded at a designated animal collection site. The stalls can also be moved easily while cleaning in the area. Bowls, hoses and disinfectants will be purchased to ensure that the facility and water and food bowls can be cleaned to prevent spread of disease in potentially crowded situations that could occur in times of natural disasters. On April 11, 2000, the St. Lucie County Board of County Commissioners (BOCC) approved the allocation of $269,500 for the new Multi-Purpose Show and Exhibition Arena to be located at the new St. Lucie County Fairgrounds. Documented in the BOCC agenda item C-4 (Tab Match), the $269,500 two-to-one match for this emergency management project shows the County's concrete commitment of Park Impact Fees, County Capital Fund and General Contingency Fund. Although the Fairground Association is constructing additional barns for animal holding areas, this is not included as a match. The County has begun site preparation and hope to have the arenas and the fairgrounds infrastructure including water, sewer, restrooms and parking completed by the 2001 Hurricane Season. The Animal Disaster Plan committee will determine which bowls; hoses and disinfectants should be purchased with the 150 Versa-stalls. Emergency Management staff will work with County purchasing department to quickly purchase the items before hurricane season. The committee will set up a schedule for review of other community's policies and plans. Guest speakers or viewings of existing videos and possibly animal disaster '-" news footage will be scheduled so that the public has an opportunity to attend. The committee will then complete a Small and Large Animal Disaster Plan within one year of the signing of the grant contract. Thus, the 150 Versa-stalls recommended for purchase with $100,000 of grant funds for the St. Lucie County Fairgrounds can be used for one large animal or broken down to four smaller stalls for goats, pigs, dogs, and miniature horses. Hoses, disinfectants, feed and water containers proposed for purchasing is a minor cost of$3000 grant funds but will help immensely by making it easier to maintain a healthier environment than having a hundred different varieties of buckets attached to the stalls in makeshift fashion. The County also requests that $5000 of grant funds be earmarked for educational materials in the form of videos and existing or newly developed emergency management publications for St. Lucie County. In addition, the County would like to request $5000 for postage, copy costs, travel for speakers and other items required to assist in the development and implementation of a Small and Large Animal Disaster Plan for St. Lucie County. Through the local newspapers, the public will be invited to come and listen to the informative speakers telling how their community handled the disaster. \... 9 ~ '-" \.... 5. Identify Applicant's project match. [Maximum score 50 points] On April 11, 2000, the St. Lucie County Board of County Commissioners (BOCC) approved the allocation of $269,500 for the new Multi-Purpose Show and Exhibition Arena to be located at the new St. Lucie County Fairgrounds. Documented in the BOCC agenda item C-4 (Tab Match), the $269,500 two-to-one match for this emergency management project shows the County's concrete commitment of: · Park Impact Fees - $108,00; · County Capital Fund - $53,500; and · General Contingency Fund - $108,000. Although the Fairground Association is constructing additional barns for animal holding areas, this is not included as a match. The County has begun site preparation and hope to have the arenas and the Fairgrounds infrastructure including water, sewer, restroom facilities, and parking completed by the 2001 Hurricane Season. The total grant request of$118,000 includes: · 150 Versa-stalls - $100,000; · Bowls, hoses, disinfectants - $3,000; · Indirect budget management costs - $5,000; · Educational publications and videos - $5,000; and · Disaster Planning Committee speakers, copy costs, postage - $5,000. The County's match of $269,500 is to éonstruct a facility that can be used 'an emergency animal collection site for large and small animals before, during and after a disaster. The total project cost is $387,500. The County's match of $269,500 is 70% of the project cost. Grant funds requested for this important project are $118,000, 30% of the total project cost. Funds for staff and volunteer time to develop the plan and implement the plan when the disaster hits is incalculable since it will immensely aid limited County Emergency staff and residents of St. Lucie County. 6. Discuss the Applicant's experience and ability applied to the project. Jeanne Keaton has been the General Manager for the St. Lucie County Fair Association for 9 years. She has attended many nationwide conferences where emergency preparedness is one of the primary topics since fairgrounds have always been identified as natural safe havens. She is also very familiar with the problems that have occurred in other Florida County Fairgrounds due to not being prepared for the large numbers of large and small animals and owners that arrived to their site. Susan Munyan, Extension Agent coordinating with 4-H brings a team of dedicated students and parents committed to responsible animal care. They have already voiced their goal to assist the County in projects that benefit the fairgrounds and the community. Both Ms. Keaton and Ms. Munyan are responsible for notifying animal owners of the steps to safeguard their animals before a hurricane or flood event and have encouraged the county to construct a small and large animal emergency collection site. 10 ~ EMP A COMPETITIVE GRANT APPLICATION A TT ACHMENT- Portable Animal Stalls for Regional Animal Collection Site Date: 12/12/00 ~ Proposed Bud2et EXPENDITURE Cash In-Kind Total EMPA Total CATEGORIES Match Services Grantee Award Project A Match Cost D Cost B A+B= C+D=E C 1. SALARY AND BENEFITS 2. OTHER PERSONAL/ CONTRACTUAL SERVICES 3. ADMINISTRATIVE EXPENSES Indirect Budget Mgmt. Costs 5,000 $ 5,000 4. EXPENSES Educational publications/videos 5,000 $ 5,000 Planning committee needs - Postage, copy costs, speakers 5,000 $ 5,000 5. OPERATING CAPITAL OUTLA Y 150 Versa-stalls 100,000 $100,000 Bowls, hoses, and disinfectants 3,000 $ 3,000 6. FIXED CAPITAL OUTLAY Construct Multi-Purpose Arena for Emergency Animal Shelter 269,500 269,500 $269,500 TOTAL EXPENDITURES 269,500 269,500 118,000 $387,500 PERCENTAGES 70% 0% 70% 30% 100% NARRATIVE EXPLANATION AND JUSTIFICATION OF LINE ITEMS: 1. Salary and benefits: Although there is committed staff and volunteer time committed for the development and implementation of the Animal Disaster Plan, no match or grant funds is included for the salary and benefit section. 2. Contractual Services: Zero match and zero grant request for this item. 3. Administrative Expenses: The indirect cost ofless than 5% has been added to cover management and budget staff for administration of the grant. 4. Expenses: The basic expenses covered in the grant are educational publications and videos that will be available to the public. The Planning Committee requests basic office costs (postage and copy) and speaker· travel to ensure a good plan is completed. 5. Operating Capital Outlay: 150 Versa-stalls, hoses, disinfectants and food and water bowls or containers for animals will be purchased to maintain clean animal areas. 6. Fixed Capital Outlay: The County will construct a multi-purpose arena to house the \...- Versa-stalls so that it may be used for an emergency animal collection site. 11 '-" AGENDA REQUEST ITEM NO. C-4 DATE: April 11, 2000 REGULAR [] PUBLIC HEARING [ ] CONSENT [X ] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: leisure Services PRESENTED BY: Mike Leeds Director, Leisure Services SUBJECT: Multi-Purpose Show and Exhibition Arena funding approval. BACKGROUND: At the April 3rd Leisure Services Workshop the consensus of the BOCC was to provide funding for the new Multi-Purpose Show and Exhibition Arena to be located at the new St. Lucie County Fairgrounds. A total of $269.500 will be provided from the following funding sources: ~ Park A Impact Fees.:. Ft. Pierce Park B Impact Fees - Port St. Lucie County Capital Fund (Investment for the Future) From: Moore's Creek $44,311 N. Causeway Island: $ 9.189 $ 54,000 $ 54,000 General Fund Contingency $ 53,500 $108.000 $269,500 , ' FUNDS AVAILABLE: Funds will be made available in: Parks Impact Fees - 310002-7210-563000-76009, County Capital Fund - 316-7210-563000-76009 General Fund - 001-7210-563000-76009 , '. , $108,000 $ 53,500 $108.000 $269,500 PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve funding for the Multi-Purpose Show and Exhibition Arena and authorize the Chairman to sign Budget Amendment No. 00-128 [xl APPROVED [] DENIED L } OTHER: , ./J oug Anderson ounty Administrator COMMISSION ACTION: '-" ~ County A!ttJrneY'ilA1 Originating Dept· 11 L. Coordination/Sianatures Management & Budget: ~ Purchasing: Public Works: Other: _.. _ _. '''L _ _,. .__ ,..__.. 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Myers, Director Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2199 Dear Mr. Myers: Please accept this grant application for the following St. Lucie County Priority Projects. Through analysis of the County's most important projects on the Local Mitigation Strategy Prioritized List, staff requests $103,855 in Trust Funds to assist in the much needed drainage improvement for Indian River Estates Subdivision. The 1800 residents of Indian River Estates are constantly being flooded due to the inadequacies of the drainage system. Since they are on septic tanks and wells, constant flooding could lead to serious health problems. The County Road and Bridge staff is committed to complete the drainage retrofit and paving of three roads in one year after the contracts are signed. '-" The County has $250,000 allocated in the Capital Improvement Plan for drainage improvements and will be used as a 2: 1 match for this grant to purchase larger culverts to improve drainage. The Drainage Maintenance Supervisor will also provide a minimum of $3,503 of in-kind time to assist in the successful management of this project. Some of the funds in the match will be used for local contractors to assist in swale maintenance ($135,000) and driveway culvert replacement ($25,000). Ninety thousand dollars ($90,000) in millings will also be provided by the County to pave the three roadways to eliminate sand and dirt from washing into the drainage system. St. Lucie County will provide the following assurances: that only those entities identified in the application are involved in the proposed project; that the application is made without collusion with any other entity submitting an application; that the application is, in all respects, fair and in good faith, without fraud or collusion; and that the signer of the application has full authority to bind the applicant and all other involved parties. I herby certify that these assurances are true and accurate and that the County is fully committed to completing this project within one year of the contract date. If you have any questions regarding this grant application, please contact Jack Southard, Public Safety Director at (56 I) 462-1736. St. Lucie County appreciates the opportunity to apply for funds to complete some of the ty's highest priority projects. c: Board of County Commissioners Jack Southard, Public Safety Director Ray Wazny, Public Works Director Ron Book, Esquire Robert Bradshaw, Asst. Administrator Dan McIntyre, County Attorney a ~ JJHN D. ßRUHN, District No.1' DOUG COWARD, Disttict NO.2' PAULA A. LEWIS. District No.,J . FRANNIE HUTCHINSON, District NO.4' CLIFF ßARNES, District No, 5 County Administrotor - Douglas M. Andeorson 2300 Virginio Avenue. Fort Pierce, FL 34982-5652 · Phone (561) 462-1450 · TDD (561) 462-1428 FAX (561) 462-1648 · email: douga@stlucieco.gov EMPA COMPETITIVE GRANT APPLICATION ATTACHMENT 1 TITLE PAGE \.." TITLE OF PROJECT Indian River Estates Drainaqe Improvements AMOUNT REQUESTED FROM STATE $ AMOUNT MATCHING FUNDS COMMITIED $ 103,855 253,503 This is an application for a competitive grant under (indicate ONL Y one): X 1) Emergency Management Competitive Grant Program, or 2) Municipal Competitive Grant Program The application is submitted for consideration in the following category (select ONLY one): 1) A project that will promote public education on disaster preparedness and recovery issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public-private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive Emergency Management Plan. \...- x 4) A project that will otherwise further state and local emergency management priorities identified in the Notice of Fund Availability. APPLICANT INFORMATION: Name of Organization: ~t- Lucie County BoaI d of County Commission A4dressofOrganization: 2300 Virqinia Avenue, Ft. Pierce, 34982-5652 . . E-mail address: JACKS@stlucieco. gov Name of Chief Elected Official: FrannJ.e HutChJ.nson, chaJ.r .tSUL:C Name of Chief Administrative Officer: Douqlas M. Anderson, County Administrator Name of Applicant Contact: Jack Southard Title of Applicant Contact: Public Safety Director Telephone Number of Applicant Contact: 561- 4 6 2 -1 736 Federal Employee Identification (FEID) Number: 59-600835 AUTHORIZED SIGNATURE [Must comply with 9G-19.008(7), F.A.C., or application will not be scored]: / -', ~/ \ i' \, __ S· tur ~.,,;.-, I· ......--- Igna e:, .' '. ¡ ....-. " p." "'. ~. ,/ '-~.", b Title: {"h;:¡; 't" of 5t Luciil COUJ1t:y 'Rn;:¡rn of ronnt-y {"ommission ........ 14 \r St. Lucie County Indian River Estates Drainage Improvements Table of Contents Letter of Transmittal Title Page Table of Contents Page a Page b Page c \... Proposed Project Presentation Page I Group I Description of Need, Proposed Solution, and Expected Benefits Page I Group 2 Collateral Information Page 3 Proposal Budget - Tab B for budget Page 6 Proposal Match - Tab M for match Page 7 Attachment I - State Comprehensive Emergency Mgmt. Plan Attachment 2 - LMS Documenting Project Attachment 3 - St. Lucie County Comprehensive Emergency Mgmt. Plan Attachment 4 - SLC Local Hazard Mitigation Strategy Program Annual Report 2000 Attachment 5 - Photographs of 1995 Flooding in Indian River Estates Attachment 6 - Budget for the Small and Large Cross Pipes ~ c 1. Clearly identify a demonstrated state or local emergency management need \....- and explain how this project will address it. Indian River Estates Drainage Improvements - St. Lucie County Emergency Management, Engineering and Road & Bridge staff determined that the following project is needed to considerably reduce the flooding that results in this subdivision due to its close proximity to the western border of the Savannah State Preserve. Drainage improvements for this subdivision are identified as Project 12 on the County's Local Mitigation Strategy Prioritized Project List (see attachment #2). This project will also fulfill the State's Priority Area B while implem,enting the Community's LMS by alleviating a major storm water drainage problem. By retrofitting the drainage system, the LMS Project 12 will be met. Funding for this project will enable the Road & Bridge department to continue with work to alleviate the repetitive flooding problems experienced in this area (see attachment #5). ~ Our aim this fiscal year (2000-2001) is to reestablish the drainage and place an asphalt milling surface on the three (3) North-South roadways that still has a dirt surface. By placing the asphalt milling surface on these roadways, we will be eliminating the main reason for drainage blockages. Before we can place the asphalt milling surface on these roadways, we must replace a total of twenty-one (21) small cross pipes and four (4) large cross pipes. By replacing the cross pipes at the time of the roadway construction, we will be able to focus our attention on the remaining drainage problems since the life expectancy for a cross pipe is approximately ten (10) years. We also need to replace forty (40) small cross pipes and twenty (20) large cross pipes on the remaining ten (10) streets as these pipes are in various stages of deterioration and will block drainage in areas that the swale maintenance has already been performed. After this year, there will still be twelve (12) streets that will need to be scheduled for swale excavation and reinstatement at which time the entire subdivision will have been addressed. This subdivision is a constant area of concern to St. Lucie County's Emergency Managers and the State Land Managers as it drains into the Savannah State Preserve due to the possible pollutants building up from septic tanks during flood conditions. If water is moved quickly from the subdivision to the Preserve's basin, there is less chance for the septic tanks to seep into the . flood waters. As well as less chance for contaminants from the septic tank to seep into the drinking water wells. Thus, moving flood water quickly from the Indian River Estates ' subdivision to the adjacent basin benefits both residents and the preserve. I '~ 1 '-' 2. Clearly identify the immediate tangible emergency management benefits. Also, identify the number of emergency management organizations or the targeted population area whose emergency management needs will be directly benefitted by the project. This subdivision's storm water drains into the Savannahs State Preserve's Outstanding Florida Waters and the majority of the flood water stands in the easternmost portion of the subdivision. Over the past several years, the Road & Bridge department have made improvements in this area by replacing some of the cross pipes as well as adding pipes and clearing undergrowth where the water drains into the Preserve. If funded, the Road & Bridge Department will be able to complete retrofitting the drainage system for three major roadways in Indian River Estates. When St. Lucie County has a major flood event, the existing cross pipes still in need of replacement can not handle the volume of water that is trying to move through them. To alleviate this serious drainage problem, we will increase the diameter of any new cross pipes from their existing diameter by possibly one size up or even by placing double pipes at a number of intersections. This would, to some extent, help move the water from the subdivision to the Preserve's basin. There are approximately 1,800 single family residences in this subdivision that rely on septic tanks and wells. Our first and foremost objective is to eliminate as much standing water as feasibly possible. By doing this, we hope to eliminate the possibility of the septic systems becoming inoperable and the wells from becoming contaminated by sewage. We want to do everything possible to protect the citizens of St. Lucie County from the potential of disease as well as keep contaminated water from entering into the Savannah State Preserve. '-' The County plans to replace twenty-one (21) small cross pipes and four (4) large cross pipes on the three (3) roads that are to receive the asphalt milling suñaces within one (1) year from the execution of the grant contracts. This short term project will have long term benefits since the flooding problems will be minimized within this specific area. This project has a projected commencement date of April, 2001 with a target completion date of August, 2001. This portion of the drainage improvements represents the fourth stage of an eight stage project to encompass the entire Indian River Estates subdivision. This portion can be marked in three (3) milestones, those being the installation of the cross pipes, the reinstatement of the swales and finally the road suñace treatment consisting of asphalt millings. St. Lucie County is dedicated to alleviating the repetitive flooding problems that occur in this subdivision. The Road & Bridge Department is responsible for providing maintenance and peñorming operations on County roadways and drainage facilities. Road maintenance includes miscellaneous drainage work as well as culvert repair/replacement. The Road & Bridge Department's Drainage Division has planned to install approximately 2,000 feet of culvert as well as resuñace 14 miles of roadways with asphalt millings. The Road & Bridge Department's Storm Water Division has an Enhanced Maintenance Program in place which consists of both public and private contracts to clean and restore canals, ditches, and swales to a condition which provides effective storm water management for the unincorporated area of the County. This includes over 1,100 miles of ditches and swales. The portion of the Capital Improvements Project budget to be used for the swale maintenance contract in Indian River Estates subdivision will be $135,000.00 or 20,000 lineal feet. \..r 2 \.r 3. Describe the project's consistency with the State Comprehensive Emergency Management Plan and any applicable local comprehensive emergency management plans. This project is consistent with the purpose of the State Comprehensive Emergency Management Plan (CEMP). Chapter 252, Florida Statutes (State Emergency Management Act), mandates the development of the Florida CEMP which acts as the framework for how we are to respond to, recover from and/or mitigate situations from a variety of disasters. This is an operations-oriented plan and we feel that by replacing all of the cross pipes in the subdivision and resurfacing the remaining dirt roadways in Indian River Estates subdivision, we will be fulfilling the prime directive of this plan in regards to this area (see attachment # 1 ). Upgrading the existing drainage is consistent with the St. Lucie County Comprehensive Emergency Management Plan under the Annex II, Hazard Mitigation Program (see attachment #3). On page 17 of Annex II, it states "Hazard Mitigation includes activities that contribute to the prevention or alleviation of adverse occurrences resulting from the impact of hazardous incidents, natural or man made. All the disaster preparedness efforts should be directed towards public safety and the protections of lives and properties". Also, in St. Lucie County's Local Hazard Mitigation Strategy Program Annual Report 2000 (see attachment #4), it is noted on page 2 under the heading of Flood Management Plan of LMS Document that Indian River Estates is one of the 48 specific areas where storm water drainage is a known problem (see attachment #5). '-" Since Indian River Estates has a documented history of extensive flooding, St. Lucie County's major concern is for its citizens. If a major flood event happened that would disable the wells and septic systems in this subdivision, our emergency management resources would be taxed. To provide shelter and provisions for even a portion of the residents that would be displaced due to flooding would be an horrendous task. There are approximately 1,800 single family residences in this subdivision which would account for at least 3,609 individuals. Since we are trying to accomplish upgrading the existing drainage (both culverts and swale excavations) to keep flooding to a minimum, this grant application is consistent with this section in the County Comprehensive Emergency Management Plan and the State Comprehensive Emergency Management Plan. '-' 3 4. Discuss why this particular method and approach is chosen. \.... The Indian River Estates subdivision consists of 23 roadways that have swales along both sides of the roads for the removal of storm water. This project will take a considerable amount of time to complete as it is time consuming to excavate and restore these areas with sod. We have also found that when some of the first houses were built, the driveway culverts were not placed at the proper elevation so drainage has been hampered in numerous sections. We have contracted with an outside company to excavate and restore swales in this subdivision, doing entire roads or significant portions that we deemed the most critical. As drainage blockages occur throughout the year, we use Road & Bridge crews to do spot maintenance. We have also started '8 driveway culvert replacement program that goes hand-' in-hand with the restoration of the drainage flow lines. The Road & Bridge department hires a contractor to replace the culvert pipes at the proper elevations and then restores the driveway surfaces to a condition equal to the original one. We feel that it is worth the cost to redo the necessary driveways to ensure that the drainage works to its most efficient capacity. \..... Of the 23 roadways in Indian River Estates, St. Lucie County's Road & Bridge department in conjunction with our outside contractors has reestablished the drainage on 12 roadways. Our aim this fiscal year (2000-2001) is to reestablish the drainage and place an asphalt milling surface on the three (3) North-South roadways that still has a dirt surface. By placing the asphalt milling surface on these roadways, we will be eliminating the main reason for drainage blockages. When we have even a normal rain, the amount of dirt that runs off of these roadways and into the swales cause the swales to fill in and the culvert pipes to form blockages. Before we can start to lay the asphalt milling surfaces, we need to replace all of the cr:oss pipes and reestablish the drainage for these three (3) roadways. This will involve replacing 21 of the smaller diameter pipes at a cost of $3,385.22 per pipe, with the total cost of the smaller pipes being $71,090 (see attachment 6a). Replacing the four (4) larger diameter pipes, at a cost of $6,941.31 per pipe, will cost, a total of $27,765 (see attachment 6b). The estimated cost of the cross pipe replacements for these roadways (crew, equipment and materials) will be $98,854. If funded the grant award will be for the purchase of these 25 pipes for $98,855. We may have to replace some driveway culverts that do not lie within the drainage flow line and the costs will vary depending on the width and surface of the existing driveway. The Storm Water budget for 2000/2001 has allocated $25,000.00 for the replacement of driveway culvert pipes in Indian River Estates. Storm Water has a contract for the amount of $451,783.00 with a private contractor to do the excavation and restoration of swales in various problem areas throughout the County. The portion of this budget be used in the Indian River Estates subdivision will be $135,000 or 20,000 lineal feet at $6.77 per lineal foot. The three (3) dirt roadways that are to have asphalt millings applied to them have a total combined length of approximately six (6) miles. The Road and Bridge construction crew installs the asphalt millings in the unincorporated county. The cost, per mile, for these millings is '-- 4 ~ $15,000.00. This includes the crew, equipment and materials. The cost to do six (6) miles of millings will be $90,000.00. The cost to construct an asphalt roadway where a dirt roadway now exists will be $500,000.00 per mile with the total cost for six (6) miles being $3,000,000.00. We have found asphalt millings to be a viable alternative to asphalt roadway construction. By utilizing this method, we can enhance the quality of life for more citizens of St. Luçie County while working within the constraints of the budget for our department. 5. Identify Applicant's project match. The County match for this project will include (see attachment # 7 Capital Improvement Plan): · The time of the Drainage Maintenance Supervisor as Project Manager for $3,503.00; · The money budgeted for the millings project for these three (3) dirt roadways is $90,000.00; · The money budgeted for the swale maintenance contract for these three (3) dirt roadways is $135,000.00; and · The money budgeted for driveway culvert and surface replacement contract for these three (3) dirt roadways is $25,000.00. The grant funds will be used for: · The purchase and installation of 21 small cross pipes and 4 large pipes on these three (3) dirt roadways is $98,855.00, and · Indirect booking and grant management costs of $5,000.00. \..r. The 2:1 match for this grant is $253,503.00 while the total grant request is $103,855.00. The Road and Bridge division has targeted this subdivision with a generous portion of our budget since it has a history of repetitive flooding. If this grant was awarded to us, we would be able to complete drainage improvement for the three primary roads in Indian River Estates. 6. Discuss the Applicant's experience and ability applied to the project. The County has designated Mr. Ray Murankus, Drainage Maintenance Supervisor, as the project manager for this grant. Mr. Murankus has been with St. Lucie County for six (6) years starting in our Engineering Department as an Inspector. In October of 1997, he was promoted to the position of Drainage Maintenance Supervisor which he holds today. For the last three (3) years Mr. Murankus has overseen the swale excavation and restoration contracts for the entire unincorporated County. Tiebreaker: The applicant's jurisdiction has been impacted by two recent environmental clean- up initiative. The Lykes Fertilizer Plant environmental clean-up was handled by the Department of Environmental Protection. They cornered off the area of the property where the spill occurred and brought in new dirt to absorb the spilled chemicals. This was hauled off to an improved site. The second event was the spill of sewage into the Indian River Lagoon from the Ft. Pierce Utilities Authority. A pipe had broken that carries effluent across the Indian River Lagoon. The pipe was repaired and cleaned-up and the beaches were closed for a few days. \.- 5 '-' Indian River Estates Drainage Improvements Date: 12/12/00 ~ Proposed Bud2et EXPENDITURE Cash In-Kind Total EMPA Total CATEGORIES Match Services Grantee Award Project A Match Cost D Cost B A+B=C C+D=E 1. SALARY AND BENEFITS 3,503 3,503 3,503 Drainage Maint. Supervisor 2. OTHER PERSONAL/ CONTRACTUAL SERVICES Swale Maintenance Contract for 3 roads in LR.Estates 135,000 Driveway culvert replacement 160,000 160,000 Contract for 3 roads in LR.E. 25,000 3. ADMINISTRATIVE EXPENSES In-direct cost 5,000 5,000 4. EXPENSES 5. OPERATING CAPITAL OUTLA Y 6. FIXED CAPITAL OUTLA Y Millings for 3 roads in LR.E. 90,000 90,000 21 Small pipes and installation 71,090 4 Large pipes and installation 27,765 188,855 TOTAL EXPENDITURES 250,000 3,503 253,503 103,855 357,358 PERCENTAGES 70% 1% 71% 29% 100% NARRATIVE EXPLANA nON AND JUSTIFICATION OF LINE ITEMS: 1. Salary and Benefits: Supervisor's time to manage and work with staff on this project. 2. Contractual Services: Contracts will be with local contractors for swale maintenance and driveway culvert replacement. 3. Administrative Expenses: This is for in-direct costs associated with accounting and management of the budget, purchase orders and grant reporting. 4. Expenses: None. 5. Operating Capital Outlay: None. 6. Fixed Capital Outlay: This includes the millings purchased with County funds. Grant funds will be used for the purchase and installation of 25 culverts on 3 roadways to improve the drainage in Indian River Estates. \...- \...- tJ) a:: w z o - tJ) tJ) - :E :E 0... 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N ItÏ fii: It') Ñ <0 ..... fii: It') Ñ () ..... ~ 0) ,.: ... ..... ~ ,.: ... ..... 8 eo a; It') <0 8 eo a; It') () () ° eo ItÏ è! 8 eo ItÏ è! fii: () cõ N ... Ñ § ItÏ eo ..... ~ ,.: 0) to: - ... N co a; eo <0.. en I- ü w ..., ~ c.. ~ o I- <") j I ëi) ~ c.. a::1 ~ ~ õ ~ õ Õ c:: I- ~ ~ 8 :;I !9 Ö Nov 30 00 OS:188 m8r"'~d 561-462-1774 p. 1 Attachment 1 COMPREHENSIVE EMERGENCY MANAGEMENT PLAN 199a FEBRUARY 1. , 998 I. INTRODUCTION '-' -::hapter 252, Florida Statutes {State Emergency Management Act}, mandates the & : : ; 1 jevelopment of the Florida Comprehensive Emergency Management Plan (CEMP}. ~ .~ b ¡~ rhe CEMP establishes a framework through which the State of Florida may prepare - ~ ~¡ r ~: for; respond to; recover from; and mitigate the impacts of a wide variety of 1 ~S::8 ¡ ~ .......... disasters thet could adversely affect the health, safety and/or general welfare of the ~ ~r ¡ '-f4 " residents of the State. The CEMP provides guidance to state and local officials on -~ ?J.. t\)j (I " procedures, organization and responsibilities which will prevent, minimize and/or >~i <:)¡ ~ ~ X relieve personal hardship and property damage associated with disasters or the 1J ~ I~ ~ q.:y¡ ~ imminent threat thereof. This plan also provídes for an integrated and coordinated :II ~ /1" I.. ç ~ :I~ ,~ Il Ii local, state and federal response. ------- - - - - .. - - The CEMP is operations-oriented. It addresses coordinated regional and interregional evacuation; shelter; post-disaster response and recovery; rapid deployment end pre- deployment of resources; communications and warning systems; and annual exercises to determine the ability of state and local governments to respond to emergencies; and clearly defines responsibilities of state and volunteer agencies and organizations through a modified Incident Management System (IMS)Æmergency Support Function (ESF) approach to planning and operations. '-" The CEMP describes the basic strategies, assumptions and mechanisms through which the state will mobilize resources and conduct activities to guide and support local emergency management efforts through preparedness, response, recovery, and mitigation. To facilitate effective intergovernmental operations, the CEMP adopts á functional approach that groups the types of assistance to be provided under each ESF. Each ESF is headed by a primary agency, which has been selected based on its authorities, resources, end capabilities in the functional area. The ESFs serve as the primary operational mechanism through which state assistance to local governments is managed. State assistance will be provided to impacted counties under the overall coordination authority of the State Coordinating Officer (Sea), on behalf of the Governor. A. PURPOSE The CEMP establishes a framework for an effective system of comprehensive emergency management, the purpose of which is to: 1. Reduce the vulnerability of people and communities of this state to loss of life, injury, or damage and loss of property resulting from natural, technological or man-made emergencies, catastrophes, or hostile military or paramilitary action; 2. Prepare for prompt and efficient response and recovery activities to protect lives and property affacted by emergencies; 3. Respond to emergencies using all systems, plans and resources necessary to preServe the health, safety and welfare of persons affected by the emergency; 4. Recover from emergencies by providing for the rapid and orderly '-' Basic, Page 1 NOV 30 00 09:188 ma"'~d 561-462-1774 p.2 Attachment 1 COMPREHENSIVE EMERGENCY MANAGEMENT PLAN 1998 FEBRUARY 1, 1998 \¡., implementation of restoration and rehabilitation programs for persons and property affected by emergencies; and 5. Assist in anticipation, recognition, appraisal, prevention, and mitigation of emergencies that may be caused or aggravated by inadequate planning for, and regulation of, public and private facilities and land use. B. SCOPE 1 . The CEMP establishes fundamental polrcies, program strategies and assumptions. 2. The CEMP establishes a concept of operations spanning the direction and control of an emergency from initial monitoring through post- disaster response, recovery and mitigation. 3. . The CEMP defines interagency and intergovernmental coordination mechanisms to facilitate delivery of immediate assistance; ir-cluding direction and control of intrastate, interstate and federal response and recovery assistance. 4. The CEMP assigns specific functional responsibifities to appropriate state agencies and organizations, as well as outlines methods to coordinate with the private sector and voluntary Qrganizations. 5. The CEMP addresses the various types of emergencies which are likely to occur, from local emergencies, to minor, major or catastrophic disasters. \¡., 6. The CEMP identifies actions that state response and recovery organizations will take, in coordination with county and federal counterparts as appropriate, regardless of the magnitude of the disaster. II. SITUATION This section of the CEMP provides a summary of the state's population, the major hazards to which the state is vulnerable, and several assumptions that were considered in the planning process. More detailed hazard analysis information is in the State of Florida Hazard Mitigation Plan (February 1994). A. VULNERABlUTY ANALYSIS (DEMOGRAPHICS) The State of Florida's population was estimated at 14,149,317 in 1995 ("1996 Florida Statistical Abstract," 13ed., Bureau of Economic and Business Research, College of Business Administration, University of Florida). By the year 2000, the population is projected to be over 15.4 million. In addition to a tremendous residential population, millions of tourist visit the State each year. As the fourth most populated state in the nation. combined with such ~ Basic. Page 2 ~ Q) o ~ :;, o CI) 0> C =ë c :;, LL. rn :Q c Q) Õ a. -- oEß- Q)- ......- o U) ~ 0 a.ü ~ c - .2 0- Q) c.. 'õ' 't: ~ 0 a.U) Q) o c o :Q o =ë U) .t: :;, "") ~ - >- êi> o _ ,... Q) .- ...... 'õ' 0 E ~.t: :;, n.a.z '0 g E ü: ~'O -. 0> C o 0:;' ~LL. C a. C o - 0 ~ c:__ ", m - := ~ m :c ø .2> m C~Q) J:; 0 ::æ: 0 c::Q) U) :;'0 æ .:.::: 0> 0- >- 0 :Q .Q .~ o ::> .- LL. U) C>::æ: U) Q)-'Orn« ø O>O~Co ~-=mo= ~c:: EQ) C N:Q.c 1...1 omm:;, üOWü:J:Za. . .. ... o o o o o ci o CX) ~ U) -'0 C 0 Q) 0 E c >- ~~= oQ)E~ c.êi>.æã> E>Q)3: Q)- - U) 0>'0 Q) C C 0> m .- m m ~ U) C.QO~ .-- 0..... mU)CX)c )::.- .m I...IC~- ... Q) -. 0 ã>Eo:Q -Q)ce.. J!!>0Q) U) 0 .- U) W c..~ c ~ E .~ 0 Q) ._ "0 .~ > .J:j v. .- Q) :;, Q) a:: 0> U) =: cmQ)~ .~.!: c E 'O~eo C (:) e...c: Q) '0 >- :;,- -oJ§ .....0 Cl)ü N ~ '0 g E LL. ~ "0 -. 0> C o 0:;' ~LL. C C a.c 'æ g ë 0 ã. ~ ~:; 1š :c øg> o m C'- Q) ü: J:; 0 ::æ: 0 ~ ~~~1š~ N >- 0 :Q .Q .~ Q) 0 > ,- LL. U) 0> C > ::æ: U) C Q)-"Orn« Q) ,n 0> 0 ~ C 0 =v ~-=mo= mlD_Q)CN:Q.c J:;Ca::Eomm:;, üüCWÜ:J:Za. . . .. ... o o o o o o o o. o ('t) .~- Q)~ '0 C Q) m em LL. Q) c.. E C -c 0>'0 .- oc~oxo :Qmoo~ ~woû)c c.. C _mc.. Q)ümcm _ « C .- 0> - OJ:;c « c5 'g> j t5 ~...J~ ~ ~ oenm~m ·~cõ m m Q)m:;,3:Q) C::::!!.=E~ -.¡::;U)~m ~Q)COc Q) .c 0 û)"(ti U) Q)_o~_Q) ~o Oc.._ Ü Q) .9 .... .- ...... "0 U) Q) 0 C .: 0 Q) ~ c.::æ: ~~ § cë~Q)êi>J:; Q) 'õ LL f/) > 0 I- ~ en ~.t: Lt') Q) 'o~ :;, C -oJ:;, .....0 enü ('t) ~ 8-5 Attachment 2 - LMS Project List '0 o E o ü: ~"O -. O>C o 0 :;, ~LL C Q..c o - 0 :; f/) æ :Q := õ~m ';::; Q) ø ,2> ...... ---..., m 0 C'- Q) J:; ~o::æ:o Q)... a. :Q C a::~ -m"Om -- 00>0- >- ~ .= :Q 0 .~ o .g C .- LL. U) C> o::æ:_ U) Q)- ü-cm« ø o>ea."O~co co_êi>ë«o~g:c OC::Eo::æ:.Qmm:;, üCwüLL.LL.:J:Za. . .. ..... o o o o o ci ~ ~ õ .~ J:;....~ CQ)O> 0'- o Q) 3: I a:: 0 _'0 = rn C >- m CmoOLt') mtæ-N ü >Q) 0>0 U -. ~~ .~ Ö ~ ~ .E ~êi>WLLü -J:; en a:: ~Q)Et Q)W C OJ:;Z Q) .~ z.:: Q) e>'O Q) 0 J:; Q)J:;J:;Lt')- Eg~~E w'-Q)üe N Q) ..- €"".!-gQ) omQ)me> Z-.c-m -rn mJ:; N-~CO I f/) (t m f/) Z .E o>ü =ë ~ Q) - .m û5~-_ o 0 J:; Q) .= .t: t '0 C û) 0:;, 0._ Z-oJüC ~ ~ Attachment 3 B. St. Lucie County has mutual aid agreements with Indian River, Okeechobee, Martin, and Palm Beach Counties, and is a participant in the Statewide Mutual Aid Agreement for Catastrophic Response and Recovery to provide expanded resource capability. These agreements will be developed, coordinated and amended by the Emergency Management Coordinator. \....- Vil . HAZARD MITIGATION PROGRAH A. GENERAL Hazard Mitigation includes activities that contribute to the prevention or alleviation of adverse occurrences resulting from the impact of hazardous incidents, natural or manmade. All disaster preparedness efforts should be directed towards public safety and the protection of lives and properties. These efforts can be effected by long-term hazard mitigation programs~ 1. The individuals who have employed hazard mitigation actions prior to disaster situations are not subjected to the concern ·and despair that grip the majority of people who were not fortunate enough to have taken the necessary precautionary measures. 2. The long-term goal of hazard mitigation includes: '-' a. Preservation and enhancement of beneficial uses of hazard prone areas. b. Protection of lives and properties through the reduction or avoidance of unnecessary and uneconomical uses of hazardous areas. C. Protection of natural systems that serve as hazard moderation of mitigation functions. 3. The major activities that avoid or reduce the negative impacts of hazards are the observances of strict building application of necessary law enforcement measures. 4. With proper training and strict control, it is maintained that negative impacts to the populace and their activities by hurricanes, coastal storms, severe flood occurrences, urban or stormwater runoffs, forestry and grass fires and hazardous materials accidents can be minimized. ~ St. LUC1e County Camprenen.1ve Emergency Management Plan Annex 11 - Page 17 Attachment 4 FLOOD MANAGEMENT PLAN OF LMS DOCUMENT '-" The LMS Document contains a component on flood management. This component provides a detailed analysis of historical flooding events that occurred within St. Lucie County. In addition, the LMS Document provides a detailed analysis of flood prone areas within St. Lucie County. The St. Lucie County Public Works Department has identified the following areas as being prone to flooding due to stonn surge: \.r · The entire North Fork of the S1. Lucie River; · Ten Mile Creek; · Five Mile Creek; · North Hutchinson Island and North A-I-A; · South Hutchinson Island and South A-I-A; · South Beach at Jetty Park; · The North Savannahs; · The South Savannahs; · Hidden River Estates Subdivision; · River Park Subdivision; · Old Dixie Highway; · Nuclear Power Plan on South Hutchinson Island; and, · Outfall Structures at the Lakewood Park Subdivision. Within St. Lucie County there are 48 specific areas within the unincorporated county where storm water drainage is a known problem. The roadways located in these areas and prone to flooding are: Indian River Estates Area Easy Street Savannah Street Howard Street Bradley Street Myrtle Drive Seagrape Drive Palm Drive Birch Drive Hickory Drive Sunset Drive Raintree Trail Tangelo Drive Soruce Drive Cassia Drive Bamboo Drive - Balsam Drive Papaya Drive Yucca Drive White City Area Citrus Avenue Oleander Avenue Osceola Drive Seminole Drive Coral Street Echo Street Sae2er Avenue Flood Road Buckeye Drive Gopher Rid2e Road Fleetwood Lane Kin2swood Lane Driftwood Lane Other Unincorporated Areas Bell Avenue at S. 25th Lennard Road at Walton Deerwood Lane Rosewood Lane Street Road COMMUNITY RANKING SYSTEM (CRS) REPETITIVE LOSS PROPERTIES Table 1 provides a list of those properties identified by the Community Rating Service as repetitive damaged properties. As part of the discussion, corrective measures were identified to \...- help alleviate the situation and what measures the county has taken to date. SLC Annual Report - 2000 Page 2 October 3, 2000 Attachment 5 - at IRE Attachment ba \...,.. Replacement of small cross pipe w/asphalt patch (takes 2 days) \...- \.. Cost per day: Salaries & Contractual Services a. Construction Crew b. 2 "Manpower" Laborers Operating Capital Outlay a. 1 dump truck b. 1 backhoe c. 1 roller (half day) d. 1 flat bed truck (half day) Fixed Capital Outlay a. 3 tons asphalt ($30/ton) $ b. 1 load shell rock ($2.50 ea) c. 40'CMP pipe ($10/foot) Total Cost per pipe Salaries & Contractual Services Operating Capital Outlay Fixed Capital Outlay TOTAL $ 819.51 218.60 $ 256.00 116.00 72.20 45.00 90.00 2.50 400.00 $ 2,076.22 816.50 492.50 $ 3,385.22 $1,038.11 $ 444.20 $ 492.50 AttaCnment bD '-' Replacement of large cross pipe w/asphalt patch (takes 3 days) \....- '-" Cost per day: Salaries & Contractual Services a. Construction Crew b. 2 "Manpower" Laborers c. 1 Samsung operator Operating Capital Outlay a. 2 dump trucks b. 1 Samsung c. 1 roller (half day) d. 1 flat bed truck (half day) Fixed Capital Outlay a. 5 tons asphalt ($30/ton) $ b. 2 loads shell rock ($2.50 ea) c. 40' CMP pipe ($20/foot) Total Cost per pipe Salaries & Contractual Services Operating Capital Outlay Fixed Capital Outlay TOTAL. $1,187.37 $ 819.51 218.60 149.26 $ 856.40 $ 512.00 272.00 27.20 45.00 $ 955.00 150.00 5.00 800.00 $ 3,562.11 2,424.20 955.00 $ 6,941.31 BOARD OF COUNTY ~ COMMISSIONERS COUNTY ADMINISTRATOR DOUGLAS M. ANDERSON December 14,2000 Joseph F. Myers, Director Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2199 Dear Mr. Myers: Please accept this grant application for the following St. Lucie County Priority Projects. Through analysis of the County's most important projects on the Local Mitigation Strategy Prioritized List, staff requests $157,500 in Trust Funds to: · Hire a consultant to prepare a Wildfire Mitigation Plan for $125,000; · Provide copies of draft deliverables for review by committee members, provide copies of final plan to committee members, Commissioners and City Councils, purchase disks for the mapping deliverables for each committee member and cover any GIS mapping costs for $25,000; and, · Pay indirect Administrative Costs of$7,500. ~ During the 1999 wildfires in St. Lucie County approximately 1,200 acres ofland was destroyed. Of this 54 residential units were totally destroyed and another 76 homes were damaged. The total dollar value for this destruction was $5,066,776. In addition, another $1,000,000 was spent for uninsured losses. After the damage the County received during the 1999 wildfires, a Wildfire Mitigation Plan is necessary to detennine the roles of the County, Cities and Fire District as well as Emergency Management and the Division of Forestry in the case of another wildfire crisis. This Mitigation Plan will also provide a mitigation process for pre-disaster. By looking at what can be done to minimize the potential of a wildland fire, the cost of a fire will be less due to less damage occurring. The County hopes to protect the residential and commercial properties through a comprehensive plan of action. The County will have to enter into a fonnal RFPlbid process to ensure that all consultants have an opportunity to bid on the project. St. Lucie County will provide the following assurances: that only those entities identified in the application are involved in the proposed project; that the application is made without collusion with any other entity submitting an application; that the application is, in all respects, fair and in good faith, without fraud or collusion; and that the signer of the application has full authority to bind the applicant and all other parties. I herby certify that these assurances are true and accurate and that the County is fully committed to completing this project in one year from the date of contract signing. If you have any questions regarding this grant application, please contact Jack Southard, Public Safety Director at (561) 462-1736. St. Lucie County appreciates the opportunity to apply for funds to complete some ofthe unty's highest priority projects. c: Board of County Commissioners Jack Southard, Public Safety Director Daniel McIntyre, County Attorney Ron Book, Esquire Robert Bradshaw, Asst. Administrator ~ JHN D. ßRUHN. District No.1. DOUG COWARD, District No.2. PAULA A. LEWIS, District No.3· FRANNIE HUTCHINSON, District No.4· CLIFF ßARNES. District No.5 County AdminisTrotor - Douglos M. Anderson 2300 Virginia Avenue. Fort Pierce. FL 34982-5652 · Phone (561) 462-1450 · TDD (561) 462-1428 FAX (561) 462-1648 · email: douga@stlucieco.gov EMP A COMPETITIVE GRANT APPLICATION ATTACHMENT 1 TITLE PAGE \..0 TITLE OF PROJECT Wildfire Mi tiqation PlaT. for St. Lucie County AMOUNT REQUESTED FROM STATE $ 157 .500 AMOUNT MATCHING FUNDS COMMITTED $ 12.500 This is an application for a competitive grant under (indicate ONLY one): X 1) Emergency Management Competitive Grant Program, or 2) Municipal Competitive Grant Program The application is submitted for consideration in the following category (select ONLY one): 1) A project that will promote public education on disaster preparedness and recovery issues. 2) A project that will enhance coordination of relief efforts of statewide private sector organizations, including public-private business partnerships. 3) A project that will improve the training and operations capabilities of agencies assigned lead or support responsibilities in the State Comprehensive Emergency Management Plan. \...- )( 4) A project that will otherwise further state and local emergency management priorities identified in the Notice of Fund Availability. APPLICANT INFORMATION: Name of Organization: ~+ T.l1ci P- County Boar d of County Commission Address of Organization: 2300 Virqinia Avenue,. Ft. Pierce, 34982-5652 E-mail address: JACKS@stlucieco. gov Name of Chief Elected Official: FrannJ.e HutchJ.nson, cnair .tSuc.c Name of Chief Administrative Officer: Douqlas M. Anderson. Countv Administrator Name of Applicant Contact: Jack Southard Title of Applicant Contact: Public Safety Director Telephone Number of Applicant Contact: 561- 4 6 2 -1 7 3 6 Federal Employee Identification (FEID) Number: 59-600835 AUTHORIZED SIGNATURE ~ comply with 9G-19.008(7), F.A.C., or application will not be scored] : ~ ~. . . .) ...::.. .\--- SIgnature:" ,;. : t';. / .' .:-c--.Þ ..' .;~. '... - - J. ....- '-. Title: rn;:¡; or o-F 5t l,'lciQ Cg1.l.Bty 'ROi'!rn nf C'nnn+y rnmrnission ~ 14 \..- \..r '-" St. Lucie County Wildfire Mitigation Plan Table of Contents Letter of Transmittal Page a Title Page Page b Table of Contents Page c Proposed Project Presentation Page 1 Group 1 Description of Need, Proposed Solution, and Expected Benefits Page 1 Group 2 Collaterallnformation Page 4 Proposal Budget - Tab B for budget Page 9 Proposal Match - Tab M for match Page 10 Attachment 1 _ Emergency Management Support Letter Page 11 Attachment 2 _ Local Mitigation Strategy Priority List Page 12 c 1. Clearly identify a demonstrated state or local emergency management need and explain how this project will address it. If applicable, identify which emergency management priority, as identified in the Notice of Fund Availability, the project address. Clearly link the project to the priority. [Maximum score 150 points] '-" The goal of this grant application is the, preparation and implementation of a countywide wildfire mitigation plan. This plan will bring together the three municipalities within the County as well as the Fire District and other outside agencies. If this grant application is funded, the proposed project will promote, facilitate and implement a portion of the St. Lucie County Local Mitigation' Plan (Priority 4B) and will improve the emergency management capabilities for preparedness, response and recovery during a wildfire event (priority 4C). The preparation of a wildfire mitigation plan is identified as Project Number 71 on the County's Local Mitigation Strategy prioritized Project List. Funding the Wildfire Mitigation Plan project will fulfill Notice of Fund Availability Priority Area B since it assists in the implementation of the County's Local Mitigation Strategy (LMS) Prioritized Project List. Wildfire Mitigation Plan: St. Lucie County Emergency Management and the Local Mitigation Strategy Committee detennined that the project under consideration is necessary to minimize chaos during a wildfire event. To protect the functioning of the county's and municipal governments emergency operations during a fire event and to provide for the safety of the citizens of the county, the preparation of a wildfire ~ mitigation plan should be completed and implemented. Within, S1. Lucie County most wildfires occur during Florida's dry season, from January through May. The Division of Forestry and/or other federal fire control personnel protects approximately, one-third of the total land within St. Lucie County. However, due to limited state and federal resources, the St. Lucie County Fire District responds to most wildfires and is supported by the Florida Division of Forestry. The City of Port S1. Lucie and the unincorporated areas north and west of Fort Pierce 'are particularly vulnerable to wildfire at the urban interface zone. In the spring of 1999, St. Lucie County experienced three days of uncontrolled wildfires that destroyed approximately 1,200 acres of land and 54 homes in Port S1. Lucie plus, damaged an additional 76 homes. The total estimated damages to the 130 structures were $5,066,776.00 with uninsured losses estimated at more than $1,000,000.00 additional dollars. Direct expenses incurred by St. Lucie County in fighting these fires were $795,556.00, and an additional $40,597.00 were incurred by Martin and Palm Beach County as they assisted St. Lucie County in their fire suppression efforts. If the County had an adopted fire mitigation plan in effect and implemented the plan, there is a potential that the overall cost of the damage and the amount of damage could have been far less than the resulting damages. '-" During the fire suppression efforts, the roles of the governmental entities working with the fire district became very convoluted. Thereby, the efforts of the Fire District were 1 \...- diminished due to overcoming the political arena. The Wildfire Mitigation Plan will emphasize the role each governmental entity will play in the event of a wildfire occurring. By implementing a wildfire plan, the County will be able to insure that the most appropriate and best practices are utilized to contain the fire with the least amount of damage to residential and commercial properties. During the Port St. Lucie wildfires in 1999, due to inconsistencies over directions, there was mass confusion at roadway intersections within the impacted areas. It was very difficult to contain the fire due to citizen's attempting to enter into areas that were off limits due to the fire. The Fire District was unable to communicate effectively with the other agencies called in to help contain the fires. One goal of the Wildfire Mitigation Plan will be to provide a specific role to each individual entity as the crisis unfurls. In this manner, the Sheriff's volunteer citizen group may be called upon to direct traffic, which in turn, will free up the Sheriff and Fire District personnel to focus completely on citizen safety and containing the fire. This in turn will help to keep the intersections within the county functioning, in order, to ensure public safety for the citizens, law enforcement, emergency personnel and County personnel that are trying to make the roadways passable. In addition; if it is necessary to obtain additional machinery or equipment, the Fire District will already have established contacts and know which organization has the equipment on standby. ~ If through a wildfire mitigation plan, the County can minimize damage to citizen's homes and property, all 180,000 citizens of this county would benefit from it. The law enforcement and emergency personnel could focus their time on the major problems, such as fire suppression, emergency evacuation, medical assistance, etc., instead of the minor problems, such as directing traffic away from the area under crisis, ensuring that the citizens do not enter into dangerous areas, and protecting homes from vandalism. At the present time, there are no funds in the County budget to cover the development and implementation of a wildfire mitigation plan. Approximately $157,500.00 will be required to develop and implement a Wildfire Mitigation Plan. By preparing a wildfire mitigation plan, the County can have confidence that the internal emergency opera~ions would work at its peak performance. In addition, delays and confusion at roadway intersections can be minimized within impacted areas, allowing for a peak traffic operating system and ensuring citizen safety. Providing a safe process to be implemented on a countywide basis, if a wildfire occurs is important, as it will reduce the number of fatalities, reduce property damage and provide an effective tool for open communication between the county and other municipalities. The preparation and implementation of a Wildfire Mitigation Plan will further the identified goals and requirements of the following local and state statues, rules or plan and will be submitted as part of the final submittal packet: ~ . Florida Statues Chapter 252.35 Emergency Management Powers; Division of Emergency Management; . Florida Statues Chapter 252.36 Emergency Management powers of the Governor; 2 ~ . State Comprehensive Plan Goal 7, Policy 23 and Goal 21, Policies 5 and 7; and, . County Comprehensive Emergency Management Plan, Emergency Support Function #4. 2. Identify the immediate tangible emergency management benefits (short term projects, i.e. _ 12 months or less in duration), or, reasonable expectation of long term emergency management benefits coupled with the availability of resources (other than this grant amount) to continue implementation of the project past the term of the award (long term projects, i.e. - duration of longer than 12 months). Also, identify the number of emergency management organizations or the targeted population area whose emergency management needs will be directly benefited by the project. [Maximum score 75 points] The immediate tangible emergency management benefits that will occur once the wildfire mitigation plan is complete will benefit emergency preparedness for several years. Upon implementation, the Wildfire Mitigation Plan will provide a plan of action and mitigation procedures in the event of a wildfire event. The plan itself will not be a static document. The plan should be updated periodically to reflect new technical information and necessary changes when implemented following a crisis. Upon a crisis occurring, the Fire District and Emergency Management Team may note necessary changes, which will insure that the plan is effective for what it was required/requested to do. If the contracts are signed in April 2001, the County should be able to hire a consultant through the ~ Request for Bid process and contract for the services to be completed by June 2002. Upon completion of the wildfire mitigation plan, the short-term benefits will be a complete mapping of wildfire prone areas. In turn, the Fire District in coordination with the County and Division of Forestry can provide information 'on reducing the existing fuel sources and ways to reduce property damage in the event of a wildfire. The long- term benefits of this project will be long-term protection for the 180,000 citizens of St. Lucie County and the private property of these citizens. Upon implementation of the plan, the ultimate long-term benefit of the Wildfire Mitigation Plan will be to insure that in the event that a wildfire occurs and it becomes uncontained, the Fire District and Emergency Management will have the most appropriate and best practices to utilize to ensure the least amount of damage to residential and commercial properties. The long-range tangible emergency management benefits will occur if another wildfire outbreak occurs. The plan itself will provide a countywide effort to prepare, adopt and implement a plan that is acceptable to all players. The plan of action outlined within the Wildfire Mitigation Plan will provide all parties involved in the crisis with a certain role and provide a better response to the citizens in order to reduce property damage and the chance of injury to the citizens of the county. This grant application proposes to hire a consultant to work with St. Lucie County staff, Port St. Lucie staff, City of Ft. Pierce staff, the St. Lucie County Fire District Staff, Village of St. Lucie staff and citizen groups to design a plan that meets the needs of St. Lucie County during a wildfire event. The ~ 3 immediate tangible benefit that will occur by the grant completion deadline includes a ~ plan that has the following goal: The reduction of potential costs and losses to life, homes, businesses and public infrastructure from wildland fire within St. Lucie County; One of the most important short and long-term benefits that will occur from the preparation of a wildfire mitigation plan is the communication between the County, Municipal Governments, St. Lucie County Fire District and the citizens of St. Lucie County. CUITently, the County does not have funds budgeted to assist in the design of the wildfire mitigation plan. County staff time will be available for project management and quality assurances. 3. Describe the project's consistency with the State Comprehensive Emergency Management Plan and any applicable local comprehensive emergency management plans. [Maximum score 100 points] ~ The preparation of the Wildfire Mitigation Plan is consistent with page 1, - Purpose - #1 of the State Comprehensive Emergencv Management Plan 1998, because it will reduce the vulnerability of people and communities of this state to loss of life, injury, or damage by ensuring a process for response and outlining mitigation efforts that can take piace, prior to a wildfire. occurring. By ensuring that a plan of action is in place the county will continue to function, loss of life and property will be minimized because people will be able to evacuate more safely, and the roles will be identified for each person assisting in the crisis. County Staff in the dispatch center can notify road and bridge personnel where they are needed to assist in the crisis, to remove debris in the road or in other areas to facilitate as smooth evacuation as possible. A Wildfire Mitigation Plan is also consistent with purposes #2, #3, #4 and #5: prepare for prompt and efficient response and recovery activities to protect lives and property affected by emergencies; respond to emergencies using all systems; recover from emergencies by providing rapid and orderly implementation of restoration and rehabilitation programs; and assist in appraisal, prevention and mitigation of the emergency. A Wildfire Mitigation Plan is consistent with the State of Florida Comprehensive Emergency Management Plan 1998 Emergency Support Function (ESF) 4 - Firefighting Section. Page 1 of ESF 4 states in the purpose section "ESF 4 agencies will provide State support to local governments and to describe the use of State resources to detect and suppress urban, rural and wildland fires resulting from, or occurring coincidentally with a significant disaster condition or event." \.. In addition, the Wildfire Mitigation Plan is consistent with the State of Florida Comprehensive Emergency Management Plan 1998 Emergency Support Function (ESF) 5 _ Information and Planning Section. Section 1 of ESF 5 indicates, "ESF 5's primary function is to facilitate incident action planning that will set priorities, develop 4 '-' \....r ~ approaches and devise solutions for future response operation. Planning efforts will be enhanced through the collection, processing and dissemination of information to be used in the response and recovery phases of a disaster." Page 2 of the ESF 5 states in the preparedness section "ESF 5 agencies will maintain and update needed computer data and programs, maps, critical facility information, evacuation studies, demographics and critical county data." The mapping procedures proposed to be incorporated into the Wildfire Mitigation Plan will assist the Emergency Support Teams during a wildfire crisis. Further, these mapping efforts will indicate ~hose areas that are susceptible to wildfire breakouts. This will provide incentives for the development of criteria that will help to eliminate fuel sources, thereby, reducing the chance of a wildfire occurrence, resulting in the minimization of property damages. The development of a Wildfire Mitigation Plan is consistent with the County Comprehensive Emergency Management Plan Emergency Support Function (ESF) 4 - Fire Fighting Section. Page 4-3 identifies the concept of operation of the County Emergency Management Plan. Further, Pages 4-4 and 4-5 provides for the responsibilities of the parties involved in the wildfire. As indicated in Section A, the St. Lucie County Fire District is the primary agency taking the most active role in the process. The fire district is responsible for coordinating with the other agencies involved. 4. Discuss why this particular method and approach was chosen. [Maximum score 100 points] One of the priI11;ary methods to protect the citizens of St. Lucie County in the event of a wildfire crisis is to have a plan of action in place prior to the event. The next step is to identify the potential predisaster efforts that can be made to eliminate, reduce or minimize the damage that may occur during a wildfire. This approach of preparing a Wildfire Mitigation Plan that is countywide was chosen as it will allow a range of participants to be included within the steering group: the members will be from St. Lucie County, City of Fort" Pierce, City of Port St. Lucie, St. Lucie Village, St. Lucie County Fire District, along with interested citizens. The steering committee will be required to work together to address a need that has occurred within the last few years in the County. In 1999, St. Lucie County experienced a minimum of three days of out of control wildfires. Before, the wildfires could be brought under control 1,200 acres of land had been destroyed, approximately 54 homes in Port St. Lucie were destroyed and an additional 76 homes were damaged. The total dollar value of this destruction for insured houses was $5,066,776.00. Uninsured losses equated to a dollar value of $1,000,000.00 in addition to the insured figure. Since there is no way to predict where a wildfire will occur, the best method for eliminating the chance of a wildfire is planning for the event and providing incentives to eliminate fuel sources before a fire' occurs. The Wildfire Mitigation Plan will outlay methods that can be taken by the County and Municipalities to work towards the elimination of fuel sources; thereby, protecting the personnel property of the citizens of St. Lucie County. 5 ~ County Administrative Staff, Emergency Management Staff and the St. Lucie County Fire District determined after the 1999 wildfires in St. Lucie County a plan of action was necessary to insure that in the future if a wildfire occurs that the most appropriate and best practices are utilized to contain the fire with the least amount of damage as possible. Thus, the only dependable method to ensure that the County on a countywide basis is prepared for a wildfire is to ensure that a plan that is acceptable to all players is formulated, adopted and implemented. If the grant review board requests bid information, the County will provide the information upon sending the request for bids out. The County will be providing an in-kind match for the preparation of the Wildfire Mitigation Plan. The implementation of the plan will occur upon adoption. Determining predisaster mitigation techniques to potentially limit fuel sources, thereby eliminating the chance for a wildfire to occur, will be a major implementing tool. In addition, the plan will contain a procedure to follow that will automatically go into effect, upon a wildfire occurring. The thought behind this is that through the appropriate planning process; a fire, which is out of control, can be contained faster with less property damages and less loss of life. The plan will contain implementation procedures for the following: agency roles, areas susceptible to fire, predisaster mitigation efforts, code revisions that emphasize firewise development and postdisaster mitigation efforts. ~ Primarily the grant funds will be used to: . To have a consultant prepare a wildfire ffiltlgation plan for $125,000. The Consultant shall be responsible for the following: a. Organize and Administer a Wildfire Mitigation Technical . Advisory Committee; b. Identify data needs, design and administer a wildfire mitigation survey; c. Develop a GIS database; d. Identify mitigation options; e. Develop guiding principles for the plan; f. Document and map known vegetative fuel sources and density of the sources by area (the mapping will utilize ArcView GIS mapping and Spatial Analyst modeling); g. Document known weather patterns that cause fires and those areas most frequently experiencing wildfires; h. Provide a history of fire occurrence; i. Provide information on the existing wildfire management structure in St. Lucie County (roles and responsibilities); J. Develop or determine an existing Hazard Risk Rating System to complete the risk assessment of fire prone areas; k. Provide education and public awareness on firewise safety measures; and, 1. Provide data on the known wildfire mitigation initiatives, relevant fire ordinances, fire suppression equipment, manpower and coordination activities. ~ 6 '-' · To provide copies of documents in a draft form and the final report to the committee members $25,000. · To provide for indirect administrative costs for monitoring of the grant, $7,500. The County match f<;>r this project will include: · The time of the Public Safety Manager as Project Manager for $5,000; and · The time of the Assistant Community Development Director and staff planner for $12,500. The total match for this grant is $17,500 while the total grant request is $157,500. Since the County's budget was already prepared for this year a greater match toward completing this project was not available. However, the County has been actively working on mitigation programs for disaster preparedness. County staff will oversee the consultant to ensure that the contract requirements are fulfilled and ensure that the final product satisfies the needs of the county. In addition, to the County staff taking part in the Fire Mitigation Committee, there will be additional costs from staff salaries for the City of Port St. Lucie, City of Fort Pierce, St. Lucie Village, St. Lucie County Fire District and the Division of Forestry. These costs were not incorporated into the budget, as they do not have a direct correlation to St. Lucie County's budget. '-' 5. Identify Applicant's project match. [Maximum score 50 points] Since the County's budget was already prepared for this year there is not a monitory commitment for this project. The County has agreed to in-kind services match, through staff salaries. However, the County has been actively working on mitigation programs for disaster preparedness. County staff will oversee the contractor to ensure that the contract requirements are fulfilled and ensure that the final product satisfies the needs of the county. In conjunction with the County, there will be other staff members taking part in the Fire Mitigation Committee; this includes staff from the City of Fort Pierce, the City of Port St. Lucie, St. Lucie Village, the St. Lucie County Fire District and the Division of Forestry. The overall match for in-kind services ($12,500) will be approximately 7% of the overall budget. The Total Grantee Cost for the project ($12,500), which includes salary and benefits, is also 7% of the overall budget. Staff has allocated $7,500 for indirect administrative costs from the grant. The EMPA Grant request ($157,500) will account for 93% of the overall budget for the project. \...- 7 6. Discuss the Applicant's experience and ability applied to the project. [Maximum score of 25 points] '--' The County has designated Mr. Jack T. Southard, Public Safety Manager, as the project manager for this grant. The County has employed Mr. Southard for approximately 24 years. In his capacity with the County, Mr. Southard has been the director of 911 and from 1989 to the present he has headed the Public Safety Department. In his Public Safety Manager capacity, Mr. Southard oversees Eme,rgency Management, E911 and the Marine Safety Division. 7. Tiebreaker - Answer the following two questions: 1) Has the applicant's jurisdiction been impacted by an environmental clean-up initiative? If so, describe the initiative and its impact on the Applicant. ~ St. Lucie County has been impacted by two environmental clean-up initiatives. The first environmental problem occuITed when the Lykes fertilizer plant had a spill and caught on fire. The SUITounding areas were required to be evacuated for a 24-hour period. The Florida Department of Environmental Protection (DEP) became the responsible agency for ensuring that the contaminated site was cleaned and safe for the citizens., In their efforts to ensure the safety of the citizens and contain the spill pEP, cordòned off the area and brought in clean dirt to absorb the contaminants from the spill. This dirt was then removed and disposed of on a designated improved site. The second environmental initiative occuITed when the Fort Pierce Utilities had a major break in the primary pipe carrying sewage from the mainland under the Indian River Lagoon to the barrier island sewage treatment facility. The sewage treatment facility inadvertently pumped millions of gallons of untreated sewage into the Lagoon and sUITounding waterways. This caused a major contamination of the Lagoon. Since the sewage was then washed into the sUITounding waterways by the flow of the tide many of the beaches within St. Lucie County were closed until the clean-up process was complete and the water became safe. 2) Is the Applicant located in a Front Porch Community? If so, please describe the location. No, St. Lucie County does not have a Front Porch Community. CUITently, the is an initiative to have a portion of the City of Fort Pierce be designated as a Front Porch Community, but at this time, no official designation has occuITed. ~ 8 \... EMPA COMPETITIVE GRANT APPLICATION ATTACHMENT 2 Date: December 15, 2000 Proposed Budeet EXPENDITURE Cash In-Kind Total EMPA Total CATEGORIES Match Services Grantee A ward Project Cost Match Cost C+D=E A B A + B= C D 1. SALARY AND BENEFITS Salary for Planner $2,500 $7,500 $7,500 Salary for Ass't. Comm. Dev. Director $5,000 2. OTHER PERSONAL I CONTRACTUAL SERVICES Contract Planning Firm to prepare WildfIre Mitigation Plan $125,000 $125,000 3. ADMINISTRATNE 5% EXPENSES Project management by depts. $5,000 $5,000 Indirect rate for administration. $7,500 $12,500 4. EXPENSES Printing Costs for Draft and Final Plan/Computer Disks $25,000 $25,000 5. OPERATING CAPITAL OUTLAY TOTAL EXPENDITURES 0% $12,500 $12,500 $157,500 $170,000 PERCENTAGES 0% 7% 7% 93% 100% '-'" NARRATIVE EXPLANATION AND JUSTIFICATION OF LINE ITEMS: '-'" 1. Salary and Benefits: County staff used to attend meetings, review draft copies, work with consultant, take minutes of the meetings and transcribe the meetings. Contractual Services: Consultant will be hired to prepare the Wildfire Mitigation Strategy. Administrative expenses: County management of project is $5,000 in-kind match plus $7,500 from EMP A award to cover budget and finance administrative in- direct costs. Expenses: Printing and paper costs for copies of the draft document to the committee members; printing and paper costs for the final copy to the committee members; GIS mapping production of deliverables required for plan; and, disks for mapping products for each of the committee members. Operating Capital Outlay: None Fixed Capital Outlay: None 2. 3. 4. 5. 6. 9 BOARD OF COUNTY \..- COMMISSIONERS COMMU N ITY DEVELOPMENT DIRECTOR JULIA SHEWCHUK December 14, 2000 Joseph F. Myers, Director Department of Community Affairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2199 Subject: Wildfire Mitigation Plan Dear Mr. Myers: The grant application for the preparation of a Wildfire Mitigation Plan outlines a match of In-Kind Services by the staff of St. Lucie County. This letter documents that St. Lucie County has allocated the following staff time to be available to assist wi!h the preparation of the above referenced project: '-' Cyndi Snay Dennis Murphy Planner II Ass't. Community Development Dir. 2 hrs/wk @ 2 times/month 2 hrs/wk @ 1 time/month. If you have any questions, please contact me at (561) 462-2822. t Community D velopment Director -' ~. GRUHN. DiSTricT No.1' DOUG COWARD. DiSTricT No.2' PAULA A. LEWIS, DisTricT No.::I . FRANNIE HUTCHINSON, DisTricT No.4' CLIFF GARNES, DisTricT No.5 \.,. CounTy AdministrotoT - Douglos M. Anderson 2300 Virginia Avenue · Fort Pierce, FL 34982-5652 Administration: (561) 462-1590 . Planning: (561) 462-2822 · GISlTechnical Services: (561) 462-1553 Economic Development: (561) 462-1550 · Fax: (561) 462-1581 Tourist/Convention: (561)462-1529 · Fax: (561)462-2132 BOARD OF COUNTY ~ COMMISSIONERS DEPARTMENT OF PUBLIC SAFETY JACK T. SOUTHA8.D DI8.EG08. November 15,2000 CAP.OLYN Dill-COLLIER - 911 COOP.DINATOP. DONALD DANIELS - EMERGENCY MANAGEMENT COOP.DINATOP. KAP.EN TAYLOR - ANIMAL CONmOL COOP.DINATOP. ANDP.EW RITCHIE - MAP.INE 5AFETY CAPTAIN Ms. Cyndi Snay St. Lucie County Community Development 2300 Virginia Avenue Ft. Pierce, Florida 34945 Dear Ms. Snay, \.- This office wholeheartedly supports your grant application and department's efforts to develop a County - wide Comprehensive Fire Mitigation Plan. This plan will help define responsibilities and mutual roles of all government agencies and private interests during a wildfIre fire event . It will also predetermine and identify the vulnerability and geographical zones most susceptible to wildfire hazards. Sincerely, / . 4 "./' (~ r-:CtcL çll . ðOi.t.I·;1 CÌ/t,ð' Jack Southard _ Public Safety Director 7 r¡#'.¡a.,"" ",:1 ; I ,-u,;û DGD/ ~ D. ßf>.UHN, DisrricT No.1. DOUG COWAf>.D, DisrricT No.2. PAULA A. LEWIS, DisrricT No..3 . FRANNIE HUTCHINSON, DisrricT No.4· CLIFF ßARNES, DisrricT No, 5 County AdminisTTaToT - Douglas M. Anderson 101 North 8.ock 8.oad · Fort Pierce, Florida 34945 Phone (561) 462-1736 _ Public Safety Office. (561) 461-5201 - Emergency Management · (561) 465-5770 - 911 Office Line (561) 461-6177 - Animal Control \...r Q) u ~ :J o Cf) C> c: "C c: :J U- ro :;:; c: Q) - o CL -- uEß- Q)- '-- o rn ~ 0 CLü \.- c: -.2 u - Q) .9- '-~ o u ~ rn CLQ) o \...., ~ õ~Q) Q) .- ..c '00 E 'D: it ž rn - c: ro ~ c:> rn rn Q) c: - "C c: Q) ro ~ ~ ro C:>EQ)g. §~uQ: :;:; C> c: ro 0 ro ~ c>~-Q) :;:; CL .~ ü) .- rn ro ~Q)rnrn c: « .- "C ro 00 (ij.2=Q) Nt:..c- ro:J:J~ :::C:::CCLen . . . . 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CLc C 0 o:¡:¡ :¡:¡ro as 0 o:¡:¡ :e ·E ~ 0) ~~ ~"O "0= ~: 0> 'õ 0) :JO) ...J ro ...; == en> 8-20 If) - C ro ... c:> E ro ... 0) o ... a.. - C ro ... c:> C 0> Eg as as 0>- ._ rn ~ 'w ~ rn "0« (ij.2 "",N..c .....as:J O:r:CL . . . o o o o o o ~ .2 15 ::::J c. - o m 0 'ê/) .~ c"O ~ro ~.2 'ë. rn 0 "Ec o as o 0 0>-- 0::... .2 ~ -as .go.. CLE õe ...- ~rn rn'E c 0 as 0 ~~ 0> o ... 0> ã: t o u- ..- ....... N ....... '-' \. \..,r Fairgrounds Expansion and Modernization/Central Command Center/Special Needs Facility ~ St. Lucie County Multi-Purpose Regional Fairground Facility A proposal for $8,000,000 for the Expansion/Modernization of the existing County Fairgrounds and to develop a Joint Use Disaster Control Center, Special Needs Shelter, Exhibit Hall, Horse and Livestock Park, and Trailhead for the Greenways and Trails Program. This upcoming year St. Lucie County is requesting $2,000,000. '--' ~ WPIQJhr.lUHVpooe \.r BOARD OF COUNTY COMMISSIONERS COUNTY ADMINISTRATOR DOUGLAS M. ANDEr-SON September 25, 2000 Donald A. Coker, Chief Bureau of State Farmers' Markets 541 East Tennessee Street Tallahassee, FL 32308 Dear Mr. Coker: Please find enclosed a completed fonn for 51. Lucie County's 2000-2001 Legislative request in the amount of $2,000,000 for the 51. Lucie County Fairgrounds Renovation Project. Please contact me if you have any questions, or need additional information. '-' Sincer. ly: ¿ /J-~~~ rM~ ou as M. Anderson Co ty Administrator .=> ,-,. DMA:esOO-154 c: Board of County Commissioners Honorable Charles W. Sembler, II Honorable Kenneth Pruitt Robert Bradshaw, Assistant County Administrator Julia Shewchuk, Community Development Director Robert Nixon, Economic Development Manager Ray Wazny, Public Works Director Dan Mcintyre, County Attorney Jeanne Keaton, SLC Fair Association Manager Ronald Book, Esquire JOHN D. ORUHN DisTr'cT N 1 DOU . I 0.. G COWARD. DiSTricr No.2· PAULA A. LEWIS. Disrrict No.3· F!\ANNIE . . . .. C~"~ Adm""""~ _ D~gl", M. AA"~ HUTCHINSON. """'a No.4· CUff OARNES. D'm.a No 2300 Virginia Avenue . Fort Pierce, FL 34982-5652 · Phone (561) 462-1450 · TDD (561) 462-1428 FAX (561) 462-1648 · email: douga@stlucieco.gov Additional Information Request Sheet Community Budget Requests - Appropriations - Grants 2000-2001 ~ 1. o Local f) County ST. LUCIE o Regional o Private Organization o Non-Profit Organization - 2. Requested Funding: $ $2,000,000 3. Project Name: ST. LUCIE FAIRGROUNDS RENOVATION 4. Organization Name: st. Lucie County Contact Person(s): R~Y Wazny, Public Works Director Complete Mailing Address':.,2300 Virqinia Avenue, Fort Pierce, FL 34982 Telephone and FAX Numbers: 561/462-1485 FAX: 561/462-2362 5. o Program o Service fi Capital Outlay 6. Project Description: Capital improvements for a 37 year old fair. 7. Q! Documented need IX) Statewide Interest Please describe: Exhibit Hall, Fairgrounds, Ho.rse and Livestock Park Joint Use Re ional Disaster Control Center S Needs Shelter Post-Diaster Lar e Animal 011ection \.r 8. Please document how this project will operate in a financially sound manner: This project will generate revenue from Fair/Exhibit Hall and HOrse and Livestock Park. 9. Local matching funds: ~ In Kind Services $ 5 0 , 000 Land 0 Property $ o Equipment $ Clearing Xl Land $ 1,038,261 œ Other $ 1, 0 1 7 , 000 Describe the Item(s) listed above: Other - $850,000 Fair Association cash, $167,000 st. Lucie County for covered arena 10. Has the ProjectlBudget Request received a hearing before a body of duly elected public officials? !XI YES DNO ~ If yes, identify the official bo.dy, date and documentation of said hearing. ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS *********Please attach additional sheet (if necessary) as well as any supporting********** documentation you may have available at this time Attachment A ~ Historical and Projected Funding Information Funding FY 1996-97 FY 1997-98 $'7'.~00 $100.000' FL. Dept. of Same. Agriculture Historical Funding Source Source Source Source Source Source FY 2001-02 FY 2002-03 Projected Funding '-' Source Source * Source Source Source Source $2,000,000 $2,000,000 FL. D~pt. of Aq. ·Same FY 1998-99 FY 2003-04 $2,000,000 Same *Note: Any profits received will be used towards the local match IT !8~9ã:~0~1 !tv. ~OP~-.Odo St. Lucie Co. SLCount F:lir !los F- !=: T ,r ~()V FY 2004-05 $2,000,000 Same FY 2005-06 "'" ,_..achment B '-" Florida Department of Agrictùture & Consumer Services BOB CRAWFORD, Commissioner The Capitol. Tallahassee, FL 32399-0800 Please Respond to: Donald A. Coker, Chief Bureau of State Farmers' Mar~ 541 East Tennessee Street Tallahassee, Florida 32308 September 15,2000 ~ Mr. Douglas M. Anderson County Administrator, St. Lucie County 2300 Virginia Avenue Ft. Pierce, Flori~a 34982 fL·..) Œ IT 0 \fl lli í:' ~ j\ !':.r! ;-- ----.--..---¡ \;;;; 11 _, \' t .: ) I¡!;~' ¡¡,n p..: U . SEP 20 2000 :. ~ , ¡ I ¡ i.__¡ . . _..~.._--_..._~ ¡ GO. ;..::\r··;:~:' Or:F;'.~::: i I ¡ ------..--.....-.. .-. .--............-- Dear Mr. Anderson: Commissioner Bob Crawford has asked that I include your request of $2,000,000 for the S1. Lucie Fairgrounds Renovation project in the Department of Agriculture and Consumer Services budget request for Fiscal Year 2001-2002. Enclosed is a copy of Florida Statute 216.052, as revised by the 1999-2000 Legislative session, regarding community budget requests, appropriations and grants. To assist us in the submission of your request, we have euclosed an information check list, as necessitated by tIùs statute. A second attacbment, Historical and Projected Funding Infonnation, has also been provided for your completion. .. ... It is important that you complete these fonns and return them to our office as soon as possible. Further information may be required by the Governor's office at a later date. \.- ,\1/, ..... ~ Fœsh Fl~a 1?lnrida Agricult;ure and Forest; produ -: ....... . _ _ _ -.:T '-' Mr. Douglas M. Anderson September 15, 2000 Page II Ifwe can be of any assistance, please do not hesitate to call upon us at (850) 487-4322. We wish you much success this year and thank you for your continued support of Florida agriculture. Sincerely, BOB CRA'VFORD COMMISSIONER OF AGRICULTURE ~// Donald A. Coker, Chief Bureau of State Fanners' Markets DAC/tb "~ Enc: 3 cc: Honorable Charles W; Sembler II, State Representative, Post Office Box 2380, Vero Beach, Florida 32961 Honorable John Bruhn, Commissioner, St. Lucie County, 2300 Virginia Avenue, Ft. Pierce, Florida 34982 . Mr. Robert Bradshaw, Assistant County Administrator, 2300 Virginia Avenue, Ft. Pierce, Florida 34982 Ms. Julia Shewchuk, Community Development Director, 2300 Virginia Avenue, Ft. Pierce, Florida 34982 Mr. Robert Nixon, Economic Development Manager, 2300 Virginia Avenue, Ft. Pierce, Florida 34982 Mr. Ray Wamy, Public Works Director, 2300 Virginia Avenue, Ft. Pierce, Florida 34982 Mr. Dan McIntyre, County Attorney, 2300 Virginia Avenue, Ft. Pierce, Florida 34982 Ms. Jeanne Keaton, St. Lucie County Fair Association Manager, Post Office Box 12478, Ft. Pierce, Florida 34979 Mr. Ronald Book, Esquire, 29999 N. E. 191st Street, Penthouse 6, Aventura, Florida 33180 '-" \...- St. Lucie County Multi-Purpose Regional Fairground Facility Project Manager: Julia Shewchuk Community Development Director Amount of Request: $2,000,000 \..r Description of Project: This project will expand/modernize the Fair and provide a multi-purpose, regional livestock/equine facility for training and education. This facility will also be used as a Disaster Command Post, Primary Special Needs Shelter, 911/EOC back up and an evacuation area for horses and other animals in the event of a natural disaster. This is also a designated Trailhead for the Greenway and Trail Program. Reason For Funding: Funding is needed to expand and develop the facilities. The project will create a new Fair Association opportunity and a Special Needs Disaster Shelter that is badly needed in the County. The Fair has operated at the airport for 37 years and has been required to relocate to allow economic development of the Airport on Airport Property. ~ St. Lucie County Multi-Purpose Regional Fairground Facility \....- Page two A substantial local match for the requested funding has been made available through the purchase of the land and ownership of the land by the County in the amount of $1,000,000. Furthermore, the County has allocated $250,000 for the . construction of a covered livestock exhibition area. In-kind services this far have been provided in the amount of $100,000. These services included clearing of the land and preparation for construction. Further in-kind services are expected in the next 2 years. The Fair Association at this time is allocating $300,000 toward the construction of other exhibit halls. Total value of local contribution/match is estimated at $2,000,000. '-' '-" ~ ST. LUCIE COUNTY RECONSTRUCTION OF A MULTI-PURPOSE REGIONAL FAIRGROUND FACILITY FUNDING NEEDS I Project Engineering & Design $ 600,000 II Water/Sewer 500,000 III Infrastructure 1,200,000 IV Agriculture ExhibitlDisaster Center 3,000,000 V LivestocklEquine 1,500,000 VI Furnishings 500,000. '-" VII Contingency 700.000 TOTAL AMOUNT REQUESTED $8,000,000* LOCAL MATCH I Land purchase $1,000,000 II Livestock Arena & related 250,000 III Site Work (In Kind) 1 00,000 IV Fair Association Loan 500,000 V Fair Association Funding 350.000 TOTAL MATCHING FUNDS $2,200,000 ~ *$2,000,000 minimum funding required 2001 Fiscal Year OC).147. St. Lucie County Multi-Purpose Regional Fairground Facility '-" A. Geographic Information - The 200-acre site is located in the heart of St. Lucie County, west of the major population centers, bordered 'on the north by State Road 70 and on the south by County Road 712. The site is geographically centered to serve the four county area of Okeechobee, St. Lucie, Indian River, and Martin Counties. This site is within 6 miles of the Florida Turnpike and 1-95 Interchanges along with being located outside the emergency planning zone for the nuclear power plant. B. Agricultural - Fair Association will hold the annual county fair, along with the livestock shows/sales and auctions. Facility will be used for agriculture training and education, trade shows, equine training/specialty classes, 4H events, farm equipment safety training exhibitions and rodeos. Building will include stable facilities for horses and adjoining arena. Emergency collection site for large animals, an estimated 200 head of horses and residing east of US Highway 1 in the areas that are subject to flooding and wildfires. This facility will provide a safe and secure location for livestock and large animals in emergency situations in which residents are instructed to evacuate. C. Disaster Command/Special Needs Shelter - Facility will be used as a stag.ing and dìstribution area of equipment along with the capability of providing for regional staging of resources and primary command post during recovery stages of a disaster. It would be the only Special Needs Population Shelter outside the 10-mile emergency planning zone. Used as an alternate Emergency Operations Center outside the EPZ should we lose location. Currently we have inadequate locations for the evacuation of school children during a nuclear power plant emergency, this facility will help provide needed shelter. '-' D. Facilitv - The 30,000 sf structure will meet Category 3 hurricane design requirements, accommodate over 500 people, contain a full service kitchen, restrooms, and showers and dining for 250 people. Building interior will have folding walls to provide for more versatile use. As an emergency center the facility will contain emergency lighting, phones, data facilities and emergency generator system to provide reliability in emergency situations. Water system would include a ground storage tank capable of sustaining minimum fire protection needs and storage capability. This structure will be completely self contained. E. Greenwav Trail Facilitv - The Fairgrounds Facility is also designated as a trailhead for several multi-purpose public trails in the proposed Greenways and Trails Masterplan. ,-,. ~ '-' Transportation Outreach Program Airport 1ndustrial Park West South Hutchinson 1sland AlA Multi- use Trail St. Lucie West Blvd 11-95 1nterchange Header Canal Road Reconstruction '-' . ~ Transportation Outreach Program 1. Airport Industrial Park West $2,910,000 855,000 match \..- 2. South Hutchinson Island AlA Multi use Trail $4,125,000 865,000 match 3. St. Lucie West Blvd. /1-95 Interchange Completion $4,000,000 4. Header Canal Road Reconstruction $2,500,000 Western St. Lucie County between Orange Ave. 200,000 match and Okeechobee Blvd. \...- '-' AGENDA REQUEST ITEM NO. c-:l & DATE: November 8, 2000 CONSENT [X] REGULAR [ ] PUBLIC HEARING [ ] Leg:. [ ] Quasi-JD. ] SUBJECT: Authorize the County Administrator to T nsportation outreach Program grant applications for ubmittal to ·the Florida Department of Transportation for the following projects: South AlA ll-mile Mulit-Use Sidewalk, Indrio / Kings Highway Intersection Improvements, St. Lucie West Blvd./ 1-95 Interchange Improvements, Midway Road Right of Way Acquisition, South Header Canal Road and Airport Industrial Park Infrastructure Improvements. TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): Public Works BACKGROUND: On October 24, 2000, staff informed the BOCC that the Transportation outreach Program (TOP) grant application cycle has been initiated and that staff wOl.lld be applying for several projects. After meeting with staff and determining which projects could be completed in the five- year time requirement, staff request BOCC approval to submit the following six applications: South AlA Multi-Use Sidewalk _ $4.125 million, Indrio / Kings Highway Intersection Improvements - $1.5 million, St. Lucie West Blvd./I-95 Interchange Improvements - $3 million,. Midway Road Right of vlay Acquisition - $3.5 million between 25~(\ Street and 1-95, South Header Canal Road Pavement Project _ $2.5 million and Airport Industrial Park Infrastructure Improvements - $1.5 million. Matching funds for the South AlA Sidewalk project will come from Park Impact Fees ($675,000) and Road Impact Fee ($190,000) already allocated for Des~gn and Permitting. Matching funds of $500,000 for the Indrio / Kings Highway Intersection Improvement is from the Road Impact Fee account. Since the County already has $200,000 allocated for a bridge replacement at Orange and Header Canal Road, this will be put in as a match. The County does not propose any matches for the other three projects. The Board was briefed on the Transportation outreach Program at the October 24, 2000 Board of County Commissioners meeting. Staff recommends that the Board authorize the County Admfnistrator to sign the grant applications and authorize staff to submit the TOP applications to Florida Department of Transportation. '-' FUNDS AVAIL.: PREVIOUS ACTION: RECOMMENDATION: ~ [ X] [ ] APPROVED OTHER: DENIED Mgt & Budget: Public Works: Purchasing: Other: COMMISSION ACTION: County Attorney: Originating Dept: ~. '-" October 2, 2000 Dear Potential Applicant: The Transportation Outreach Program Advisory Council, organized under the guidelines of s. 339.137, F.S., is requesting applications for funding under the Trar)sportation Outreach Program. The Transportation Outreach Program is dedicated to funding transportation projects of a high priority based on the prevailing principles of preserving the existing transportation infrastructure; enhancing Florida's economic growth and competitiveness; and improving travel choices to ensure mobility. . Attached are instructions for applying and an application. The application instructions explain project eligibility, the application process and deadlines in detail. Please feel free to copy the application form and distribute it to others who may wish to apply. Or, if you wish, you may obtain an electronic copy of the applicatián from the DOTs web site at www.dot.state.fl.us.Fromthehomepage.click on "More About DOT", and then click "Seaport Office". Applications must be returned no later than 5:00 P.M. EST November 8, 2000. Please mail ten (10) copies of each completed application to: Lorenzo Alexander, Manager Seaport Office Florida Department of Transportation 605 Suwannee Street, MS 68 Tallahassee, FL 32399-0450 " If you have any questions regarding the application process, please call Mr. Lorenzo . Alexander, s.e_aport Office Manager, at (8.50) 414-4500 or, iD his "absence, Ms. Meredith Dahlrose, Intermodal System Specialist at (850) 414-4551. Sincerely, ..J Lorenzo Alexander, Manager Seaport Office LAlmd Enclosure .""", TRANSPORTATION OUTREACH PROGRAM - 2001 '-" PROJECT FUNDING REQUEST PROCESS AND SELECTION CRITERIA INSTRUCTIONS The enclosed application form, dated 10/2/00, must be used to submitTransportation outreach Program project funding requests for each candidate project for consideration. The completed application must be no longer than 20 pages, including the amount taken up by the questions in the application itself and maps. Please answer the questions in the order shown in the application form. You may alter the spacing to allow yourself more or less space to answer individual questions. You must also fill out and complete the executive 'Summary, which must be no longer than two additional pages, for a maximum of no more than 22 pages in each submittal. Please feel free to submit shorter applications if you do not believe you need the entire 22 pages in order to answer the questions. The Transportation Outreach Program project application shall be forwarded to Lorenzo Alexander, Manager, Seaport Office, Department of Transportation, 605 Suwannee Street, M.S. #68, Tallahassee, Florida 32399-0450. Ten copies of the application are required and shall be postmarked no later than November 8, 2000. A faxed copy (sent to 850-922- 4942, attention: Meredith) or e-mailed copy sent to meredith.dahlroseæD.dot.stateJI.US will be accepted to meet the deadline as long as the email or fax is received by 5pm, November 8,2000, and the ten copies are received on November 9. The following describes the Transportation Outreach Program for 2001-2002: . The Transportation Outreach Program (TOP) is dedicated to funding transportation projects of a high priority based on the prevailing principles of preserving the existing transportation infrastructure; enhancing Florida's economic growth and competitiveness; and improving travel choices to ensure mobility. A minimum of $60M will be available, annually, to fund projects under this program. '-'" . Transportation Outreach projects may be proposed by any local government, regional organization, economic development board, public or private partnership, metropolitan planning organization, state agency, or other entity engaged in economic development activities. . Projects recommended for funding under TOP will be submitted to the Govemor and Legislature as a separate section of the department's tentative work program. Final approval of the transportation outreach program projects will be made by the Legislature through the General Appropriations Act. Funding for the projects approved by the Legislature through the General Appropriations Act will be available July 1, 2001. . Due to the anoual budgetary process, funding can only be awarded for one fiscal year (July 1, 2001 _ June 30, 2002). The application should clearly explain for how many and which phases TOP funds are being requested, as well as the phase of the project that can be completed within that time period for the requested funds. However, you may request funding for additional years in this application. If the Council agrees to fund multi-year projects, the Department will program future years utilizing TOP funds. '-" · Eligible projects include those for planning, design, acquiring right-of-way for, or constructing the following: '-tÌ Major highway improvements, including the Florida Intrastate Highway System, feeder roads which provide linkages to major highways, bridges of statewide or regional significance, trade and economic development corridors, access projects for freight and passengers and hurricane evacuation routes. Major public transportation projects, including seaport projects which improve cargo and passenger movements, aviation projects which increase passenger enplanements and cargo activity, transit projects which improve mobility on interstate highways, or which improve regional or localized travel, rail projects that facilitate the movement of passengers and cargo including ancillary pedestrian facilities, Spaceport Florida Authority projects which improve space transportation capacity and facilities consistent with the provisions of s. 331.360, bicycle and pedestrian facilities that add to or enhance a statewide system of public trails. Highway and bridge projects that facilitate retention and expansion of military installations, or that facilitate reuse and development of any military base designated for closure by the federal government. · In addition to complying with the prevailing principles of preserving the existing -.J transportation infrastructure; enhancing Florida's economic growth and competitiveness; and improving travel choices to ensure mobility, to be eligible for funding projects must also meet the following minimum criteria: The project or project phase selected can be made production-ready within a 5-year period following the end of the current fiscal year. - The project is listed in an outer year of the 5-year work program and can be made production-ready and advanced to a"n ea"rlier year of the 5-yeår work program. - The project is consistent with a current transportation system plan including, but not limited to, the Florida Intrastate Highway System, aviation, intermodal/rail, seaport, spaceport, or transit system plans. - The project is not inconsistent with an approved local comprehensive plan of any local government within whose boundaries the project is located in whole or in part or, if inconsistent, is accompanied by an explanation of why the project should be undertaken. One or more of the minimum criteria listed in the above list may be waived for a statewide or regionally significant transportation project of critical concern. (s. 339.137, F.S., defines regionally significant as "a transportation facility improvement project located in one county which provides significant enhancement of economic development opportunities in an adjoining county or counties and which provides improvements to a hurricane evacuation ro~. ~ · The law also provides that the following mechanisms will be used to prioritize proposed projects: _ Projects funded under this program should provide for increased mobility on the state's transportation system. Projects which have local or private matching funds may be given priority over other projects. . _ A funding allocation may be reserved under this program to quickly respond to transportation needs of emergent economic competitiveness development projects that may be outside of the routine project selection process. This funding may be used to match local or private contributions for transportation projects which meet the definition of economic competitiveness. -Innovative financing methods to enable the state to respond in a timely manner to major or emergent economic development-related transportation needs that require timely commitments may also be established. '-' Please coordinate with your local DOT District Director of Planning & Programs prior to application submittal to ensure there are no outstanding transportation issues or concerns with your proposal. The District Director should also be supplied with a copy of the application. The District Directors are as follows: ~ District One: District Two: District Three: District Four: District Five: District Six: District Seven: Turnpike: Debbie Hunt, Bartow, FL (941) 519-2322 Aage Schroder, Jacksonville, FL (904) 381-8721 Marvin Stukey, Chipley, FL (850) 638-0250 . Joe Yesbeck, Ft. Lauderdale, FL (954) 777-4592 Carolyn H. Ismart, Orlando, FL (407) 623-1085 Gary L. Donn, Miami, FL (305) 377-5900 Don Skelton, Tampa, FL (813) 975-6053 Terry Denham, Orlando, FL (407) 355-5733 Please be aware that any projects funded through this process will nee.d to meet whatever customary permit$ and approvals are required by the appropriate local government or-state agency. Funds will be awarded through the execution of a Joint Participation Agreement (JPA), which will be signed by the Department and the awardee to set the conditions necessary for the awardee to undertake the project. There will be an opportunity for applicants for provide missing information or make corrections within a few days after the application deadline. In order that we can quickly notify you of missing material, please make sure you provide an e-mail contact address on page seven of the application. You will have five days after being notified of omissions to correct or resubmit the application. \...r ·, J TRANSPORTATION OUTREACH PROGRAM - 2001 PROJECT APPLICATION EXECUTIVE SUMMARY FORM Grant Recipient/Sponsor Name: "- . Project Description: , Project Location: Total Project Cost for all Phases: Total Amount of TOP Funding Request for Fiscal Year 2001-2002: Total Amount of TOP Funding Requested (for multi-year projects): Benefits: Please state the economic and transportation benefits to be derived from this project, summarizing the detailed information provided in the application. - Construction Readiness: , Supports Local and/or Statewide Plans: ~ '-IÌ ~ '-' \...- ~ TRANSPORTATION OUTREACH PROGRAM - 2001 PROJECT APPLICATION FORM Date: FDOT District: Grant Recipient/Sponsor Name: Project Description: Project Location (attach locator map indicating termini or mileposts associated with the proposed project limits) Total Project Cost for all Phases: Total Amount of TOP Funding Request for Fiscal Year 2001-2002: Amount of Matching Funds Proposed for Fiscal Year 2001-2002: Total Amount of TOP Funding Requested (for multi-year requests) Total Number of Phases for which TOP Funding is Requested (list which ones) Signature of Authorized Representative: (type name) (signature) 1 0/2/00 Type of Project (check all that apply): Major Highway Improvement: Florida Intrastate Highway System Facility (J Feeder Road Which Provides a Major Linkage (J Trade and Economic Development Corridor (J Access Project for Passengers and/or Freight (J Hurricane Evacuation Route (J Bridge of Statewide or Regional Significance (J Major Public Transportation Project: '-tIÌ Seaport Project (improves cargo/passenger movement) (J Aviation Project (increases passenger enpJanements/cargo activity) (J Transit Project (improves mobility on interstates or local travel) (J Rail Project (improves passenger/cargo movement) (J Spaceport Florida Authority project (consistent with s. 331.360) (J Bicycle/Pedestrian Facility (adds to or enhances statewide trail system) (J Military Facility: Highway or bridge project that facilitates retention and/or expansion (J Highway or bridge project that aids in reuse of base designated for closure (J Prevailing Principles: '-" This program is dedicated to funding transportation projects of a high priority based on the following prevailing principles: · Preserving the existing transportation infrastructure; · .Enhancing Florida's economic growth and competitiveness; and · Improving travel choices to ensure mobility. Please demonstrate below how this application meets these principles, as outlined below: A. Preserving and enhancing the existing transportation infrastructure is defined as protecting the state's transportation infrastructure investment. Preservation includes: 1. Ensuring that 80 percent of the pavement on the State Highway System meets department standards; 2. Ensuring that 90 percent of department-maintained bridges meet department standards; and 3. Ensuring that the department achieves 100 percent of acceptable maintenance standards on the State Highway System. 4. Adding capacity or improving safety. '-' The De artment evaluates avement condition throu h an annual avement condition surve ; rates \... bridge structural condition through its statewide bridge inspection program; and evaluates roadway maintenance using the maintenance rating program, which is used to rate five elements of the highway environment to determine the overall maintenance condition and arrive at a composite state score. - If the project proposed in this application will contribute to the preservation of the existing transportation infrastructure, as defined above, please describe, as applicable: . For a pavement improvement project, please describe the purpose of the project in terms of present structural condition recorded for the pavement. Describe the ride quality, crack severity and rut depth; what action(s) is proposed for pavement resurfacing or rehabilitation; and what the expected improvement in structural condition will be. . . For a bridge improvement project, please describe the present structural deterioration recorded and what action is proposed to correct the deficiency(ies). Is the bridge presently posted to restrict loads beyond its carrying capacity or contain structural deficiencies that necessitate its replacement rather than repair? If so, what improvements to these conditions will result from the proposed project? '-" . For a maintenance project, please describe the purpose of the project in terms of the most recent results of the Maintenance Rating Program for this segment of roadway. Describe which element of the highway environment will be improved, through what actions, and what the expected improvement in the maintenance rating will be. . For a project that enhances the existing transportation infrastructure by adding capacity or . improving safety, please describe the present condition of the infrastructure. If it's a capacity projèct, describe present conditions and what improvements your project will provide using the measures described for mobility in section C, below. For projects that improve safety, describe present conditions and what improvements your project will provide through improvements that help to reduce the fatality rate on the state highway system or help to minimize road-related conditions that contribute to crashed on the state highway system. Safety improvements could also include upgrades to facilities such as rail crossings or pedestrian facilities. 8. Enhancing Florida's economic growth and competitiveness is defined as ensuring that state transportation investments promote economic activities which result in development or retention of income generative industries which increase per capita earned income in the state, and that such investments improve the state's economic competitiveness. \...r If the ro'ect ro osed in this a lication will contribute to enhancin Florida's economic rowth and competitiveness, please answer the questions below, as applicable: · What type of employment. and how many jobs, will be created by the project? Provide number of jobs and the corresponding average hourly wages for these,jobs, and provide numbers demonstrating how these wage levels contribute to increasing per capital earned income. ~ · What facility revenue estimates are associated with the project or will result from the project? What would be the expected annual incremental increase in facility revenues? Provide the existing level of facility revenues, the expected facility revenues after project completion, and the annual percentage increase. ' · How will the project affect and enhance the local, regional, and state tax base? Provide the existing tax revenues generated, the amount expected to be generated after project completion, and the annual percentage increase. .'-'" · If there are other quantitative economic growth and competitiveness factors that you believe should be used to assess your project, please include these numbers here: c. Improving travel choices to ensure mobility. Mobility is defined as ensuring a cost-effective, statewide, interconnected transportation system. The Department has developed several recommended mobility performance measures over the past several years. If the project proposed in this application will contribute toward ensuring a cost-effective, statewide, interconnected transportation system, please indicate which performance measUre is applicable to your project: . Will this project result in increasing "through-put" of either passengers or freight on the facility? If yes, please outline how this is demonstrated - person miles traveled (AADTxLengthxVehicle occupancy); truck miles traveled (AADTxLengthx% Trucks); or vehicle miles traveled (AADTxLength). Provide current figures vs. expected after project implementation. ......J . Will this ~ '-' ~ outline how this is demonstrated - increase in average speed (how much); decrease in average travel time (how much); increase in travel time reliability (how much); or increase in maneuverability (how much of a reduction in vehicles per lane mile)? . Will this project result in better connectivity to an intermodal facility? If so, please outline how this is demonstrated _ decreased distance in miles to a FIHS facility (how many); decreased time to a FIHS facility (how many minutes); decreased number of trucks needed to carry freight from the facility (how much of a decrease)? Will the project result in better connectivity to dwelling units or employment? If so, please provide similar information on how this is der1)onstrated. . Will this project result in better utilization of the roadway? If so, please outline how this is demonstrated _ decrease in the percent of the roadway or system that is heavily congested (% miles at LOS E or F); increase in the vehicles per lane mile (AADTxLength/Lane Miles); decrease in the percent of travel that is heavily congested (%Daily VMT at LOS E or F); or decrease the duration of heavy congestion (hours/day at LOS E or F). Provide current figures vs. expected after project implementation. . If there are other quantitative measure of increased mobility that you believe should be used to assess your project. such as measures that demonstrate improvement in mass transit service. please include these numbers here: Criteria: ~ Can the project or project phase be made production-ready within a 5-year period beginning after June 3D, 2001? Is the project or project phase in an outer year of the current 5-year work program? Can it be made production-ready and a~vanced to an earlier year of the 5-year work program? Is the project consistent with a current transportation system plan, such as the Florida Intrastate Highway System Plan, or those for aviation, intermodal, rail, seaport, spaceport or transit~ystem? Is the project not inconsistent with all appropriate local comprehensive plans? If it is currently inconsistent, explain why the project should be undertaken. If it is consistent, list the plan and where in the plan reference to the project can be found. . """ Prioritization Mechanisms: Is this an economic development-related transportation project that provides for increased mobility on the state's transport~tion system? If ye~, describe how mobility is increased, using quantitative measures as . outlined in Section C above. Does it have committed private or public matching funds? If yes, list how much, in which fiscal year, and from what source. Is this project necessary to quickly respond to transportation needs of an emergent economic competitiveness development project that is outside of the routine project selection process? If so, describe the emergent economic competitiveness development project and how this project is needed, including any matching requirements. .J acka e that will allow the state to res ond in a timel ~ Cost ItemlYear 01/02 02103 03/04 04l0? 05/06 1. Studies State Federal Local Other· ..' . ~'='~I·:.;;·..i'S::?t, ¡i':L:B .<;';,. m. ........ I..,: ,..... , '. ..<..1'..../... ....... . . 'Y'... I .. .' . '.' {." ·'.t;,'; '.' ,x.j:, 2. P, D, and E State Federal Local Other" l~:..:> '.Y.; · ..,yg'{': ~;.¡;;¡~;':((/ ..,;i. ,/.... .s,:~¡ '.. ; n I,\~r' ~7 "'1 ~y',~t~~1~f~ ~"htnt", "., .:,/?('.' './ 'C/.·.: . .."'" '. ';,.' .' .' .'.. ':0< "'''' ',"iC'."" ..,..... '.:~} 3. Design State Federal Local other" ;0-:C::·:Ti"7 · Y:~·:.Pf]1~5Y."·\':'.( .' ,...>........ ~,--.;}.7'l::.:. I; ..., ...... ··..:::(./1;'·' .........:.<}::>' "'.' ...' '. ..' 4. Rlght-òf-Way State Federal Local Other· ..... ·'Ii" ~;, .··:t: :.,>,.,.... = -:=; -·,~:::·S.:·<:t.·..;I...~ j:~U~!vt".y;::"..::.·:·<;/. .;; ·::;;:ty·;· :. i..';..:: :.... .? .... ..' ,,'. ..... ."/ 5. Construction State Federal Local Other· i .......:.; --:ç:: :, " -:0 :' : I' (};"'/':;':-2; . Subtotal' :.'. .' n' .' :' i' .... ". ,..,..' ...,:i<'; -.-z -c; co .'.... ..,' -., . .. C", ....> i.,' .' 1,·,·?1.·.·,.·-,;· '>. ...... .. . ··.,;F ........;. '., nO. " TRANSPORTATION OUTREACH PROGRAM - July 1. 2001-June 30, 2006 Project Budget RequestNearlPhase (ALL FUNDS) _ (please Indicate whether these are present day costs or Inflated costs) ~ '-' ·"Other" Items should be noted and explaIned In detail. manner to major or emergent economic development-related transportation needs? If so, describe the ...J package and details of the innovative financing methods. What other funding is available for this project? If you currently are applying for funds, from other sources, please list the sources, and the amounts requested, here: Additional Comments (include any additional information which will help the Départment in validating your project): Sponsor Contact Information (to answer questions about these responses): Name: Address: Telephone: E-Mail Address: ..J "'" ~ '-' Ahport Industr1al Park West ~ ~ ST. LUCIE COUNTY FUNDING REQUEST SUMMARY November 2000 Funding Request: Funding Agency: AIRPORT ECONOMIC DEVELOPMENT PROJECT - Construction of Airport Industrial Park West at St. Lucie County International Airport In northern St. Lucie County, just north of St. Lucie Blvd. west of US 1, east of Kings Highway $2,910,000 Transportation Outreach Program (TOP) for 2001-2002 Project Title: Project Location: Project Description: The Economic Development Plan for St. Lucie County recommends the construction of a new ISO-acre industrial park on the west side of St. Lucie County International Airport. The Airport currently has a 100-acre industrial park that has about only eight one-acre lots still available. Because the existing industrial park has only smaller one-acre lots, the County has had to turn away businesses seeking larger sites. As a result, the region has lost a considerable number of new jobs. The TOP funding request will assist with the development of a new ISO-acre Airport Industrial Park West designed to accomodate businesses requiring buildings of 50,000 square feet or larger. ~ The County's Economic Development Department has partnered with the St. Lucie County Chamber of Commerce and the Treasure Coast workforce development programs to recruit new businesses to the area. However, because of the traditional reliance on agriculture, there are few sites in the region that offer comparatively inexpens~ve start-up costs. Since the County already owns the proposed ISO-acre Industrial Park, the sites can be ready to be leased within two years. By eliminating the need to purchase land and invest in infrastructure, the business entrepreneur can invest his resources in developing the product or service, and ultimately create jobs for the community. According to the Florida Department of Labor, the Fort Pierce - Port St. Lucie Metropolitan Statistical Area had the second highest unemployment rate among the State's metropolitian areas, with 7.2 percent of available workers without jobs. This is much higher than the statewide average of 4.2 percent. Since St. Lucie County's unemployment rate rises and drops with seasonal and agricultural shifts, there is a strong work force looking forward to a job that provides steady, dependable year round employment. Once the infrastructure at the Airport Economic Development Project is constructed, a coordinated group is already in place to bring the goal of 2,000 new jobs to fruition. \... The total state and local funds required to construct the new ISO-acre Airport Industrial Park West with fourteen lots that can quickly be leased to the business community is $3,765,000. This includes a TOPs funding request of $1,400,000 for the engineering and construction of the entrance road and $1,510,000 for the installation of potable water and wastewater lines so businesses do not have to sacrifice their lot size for a septic tank drainage field. AIRPORT INDUSTRIAL PARK WEST PAGE 2 Once the industrial park is developed, 2,938,250 square constructed which could provide up to 1,500 jobs ranging to $150,000. of available space could be yearly salaries from $15,000 Air 011 Industrial Park West Local Funds TOPs Re uest Total Pro' ect Cost Land Value Master Plan Eng, & const of Entrance Road Water & wastewater infrastructure TOTAL PROJECT $1,400,000 $1,510,000 $2,910,000 $3,765,000 Sponsor Contact Information: Name: Paul PhUlips, Airport Director Address: 2300 Virginia Avenue, Fort Pierce, Florida 34982-5652 Telephone: 561/462-1732 Fax Number: 561/462-1718 E-Mail Address:slcia@gate.net '-" South Hutchinson island AlA Multi-use Trail ~ .-.. ST. LUCIE COUNTY FUNDING REQUEST SUMMARY November 2000 Project Title: Project Location: Funding Request: Funding Agency: South Hutchinson Island AlA Multi-use Trail Eastern St. Lucie County between Ft. Pierce and Martin County $4,125,000 + $865,000 match Transportation Outreach Program (TOP) for 2001-2002 Project Description: The 11 mile long project is located on South Hutchinson Island in St. Lucie County. The northern tenninus begins at the City of Ft. Pierce limits and southern tenninus connects to a sidewalk at Ocean Towers condominium complex. From this point a sidewalk connects to a sidewalk in Martin County that runs for approximately 7 miles on South Hutchinson Island and over the bridge to the mainland. Since there is a multi-use trail already constructed in Indian River County and in St. Lucie County on North Hutchinson Island, this project is a critical connection by providing a link to Martin County's multi-use trail. This project is identified in the State's Five Year Implementation Plan for the Flor~da Greenways and Trails System. South Hutchinson Island AlA Multi-Use Trail will be an 8-foot wide sidewalk facility separated from A 1 A by a swale. It will be primarily a straight path and will only meander to avoid wetland impacts, existing structures and access to existing and proposed facilities. Engineering and design has been completed. Pennit applications have been submitted to Anny Corps of Engineers, South Florida Water Management District and FDOT. The project will be located in AlA right-of-way and park property controlled by St. Lucie County. '-" FDOT District 4 perfonned a preliminary review and detennined that use ofthe existing bridge shoulders is prohibited. To correct this safety deficiency, the project cost for the bridges over the Florida Power and Light St. Lucie Power Plant canals will be over $1,000,000. One painted steel bridge lOft wide x 210ft span will cost approximately $210,000 and the bridge with a 280 ft span will cost approximately $350,000 and a smaller 30 ft span will cost $20,000 each for the three smaller creeks. The price includes fabrication and delivery. Contractor fees for installation costs are typically and additional 30% to 50% ofthe bridge costs. Most importantly, this project will enhance Florida's economic groWth and competitiveness by providing a new recreational opportunity to bring tourists and residents into the small redeveloping towns. In a 1992 study, the National Park Service estimated the average economic activity associated with three multi-purpose trails in Florida, California and Iowa was $1.5 million annually. In 1991, 108.7 million people in the U.S. spend $59 million on wildlife-related recreation in the U.S. Since the first leg to the Great Florida Birding Trail will include sites along this multi-use trail, the local communities should benefit. A 1993-4 study found that birding in the Corkscrew Swamp Sanctuary had an economic impact of $9.4 million on the local southwest Florida communities. The small coastal communities need this project to bring residents and tourists into the area for year-round business support since the small businesses barely survive during the summer months when winter residents are not here. ~ Sponsor Contact Person: Name: Dennis Murphy, Assistant Community Development Director Address: 2300 Virginia Avenue, Ft. Pierce, F134982-5652 Telephone: 561/462-2822 Fax Number: 561/462-1581 E-mail Address: dennism@stlucieco.gov ~---- I 1 I 1 I 1 I 1 I I 1 1 1 I $: I:ì) ;::::¡. S" - _.....-- ------ - -- I I I I 1 1 I I I I I I I I I I I I I I I I IS" ID.. I 5)" I::::J I IJJ I <e" ,9; fO 10 Ie: :~ g¡ ; l ..- """""" Htlti.Wearn!l Ad I r I ""Ad g¡ Shim Aoöd ......"'" Ad ~""""" Ad pî ~ (f) .Ii :J> 0 .. H~ ~ c .-+ gill i ~ I b š: -::::::r Hi~ I ~ CD c I /\/1 (1) ;::+ i I I :::J C . i 1] z Q. T" II If I C Õ UH i. (j) -::::::r Ji! :" i ~ ~ -. " i '" CD :::J ~ Iii ~ f i (f) ¡g::; ......¡ 0 ~ ~ I ~::æ:- ~!:j " '"""'I :J I OJ. (f) PJ :::J 0.. 'Hi 15 a I :ø ~ ! ~ )- f IfJiJ III ~{~ ~ § t i ~ '" 831 ~ ~ ~ o U O.J "'I"""! U ~ ~ ~ \.r St. Lucie West Bou[evard 1-95 1nterchange Completion Project ~ '-" ST. LUCIE COUNTY FUNDING REQUEST SUMMARY November 2000 Project Title: Project Location: Funding Request: Funding Agency: St. Lucie West Boulevard / 1-95 Interchange Completion Project St. Lucie West Blvd and 1-95, in south central St. Lucie County. $4,000,000 Transportation Outreach Program (TOP) for 2001-2002 Project Description: This project involves the completion, construction of the eastbound lanes, of the existing interchange of St. Lucie West Blvd and 1-95 (exit 62c), in south central St. Lucie County. The scope of the project includes the construction of approximately 500 feet of new bridge structure overtop the existing north & southbound lanes of 1-95, along with associated ramp modifications. This new structure would be the second half of the original intersection design for this interchange. Signalization of one or more ramp movements may be required. Lighting adjustments would be required. Utility relocations are expected to be minimal since . all FPL power lines were located with the ultimate construction of this interchange in mind when the first half of it was built. The stormwater design for the interchange contemplated the construction of the second half of this bridge project and all of the retentIon areas have been sized to meet this ultimate design. The approach slopes for the bridge structures have already been rough graded for this second bridge. Additional fill material requirements can be expected to be minimal. No additional right-of-way is required. All necessary right-of-way was previously acquired and conveyed to the State of Florida. '-' In 1988, the Development of Regional Impact known as St. Lucie West was approved in west/central Port St. Lucie. This development area encompasses approximately 8 square miles. At build out, this project will include approximately 12,000 dwelling units; 1,500,000 square feet of commercial; 3,000,000 square feet of industrial and 1,000,000 square feet of office. As part of the original DR! analysis, a new interchange was proposed with 1-95 along an extension of a local arterial known as Prima Vista Boulevard. This interchange (now referenced as Exit 62C) was approved in 1989 with Phase I construction beginning in 1989. Phase I construction was completed in 1990. The Prima Vista Boulevard (which is now referred to as St. Lucie West Boulevard) interchange with 1-95 provides vital access for the central areas of Port St. Lucie to 1-95. Prior to this interchange being constructed, there were only two access points from 1-95 into the City of Port St. Lucie. One access was available at the extreme north end of the city and the other at the southwest end of the community. The City of Port St. Lucie encompasses approximately 85 square miles and, at build out, will contain approximately 350,000 residents. Currently the population is at about 85,000. The addition of the. St. Lucie West Blvd Interchange has provided for the development of a major transportation and economic development corridor along St. Lucie West Blvd., Peacock Blvd and Bayshore Blvd. By providing access to 1-95, this interchange has opened up new areas for community and economic development that would otherwise have been impossible to accommodate given the nature of the existing local network of residential streets left as a result of the communities original design by the General Development Corporation. \...- When this interchange was constructed, only half of the interchange was completed. Currently the level of service standard for this interchange is LOS C. This LOS however, is expected to ~ \....- ~ degrade to LOS D or lower as the remaining commercial and industrial areas in the St. Lucie West development area are filled in. In addition, the St. Lucie MPO's 2025 Long Range Transportation Plan has identified this segment ofSt. Lucie West as warranting improvement. Prima Vista Boulevard/ St. Lucie West Boulevard is one of only two continuous east/west routes in the City of Port St. Lucie. This roadway corridor is one the primary evacuation routes for the community at large. Sponsor Contact Person: Name: Dennis Murphy, Assistant Community Development Director Address: 2300 Virginia Avenue, Ft. Pierce, F134982-5652 Telephone: 561/462-2822 Fax Number: 561/462-1581 E-mail Address: dennism@stlucieco.gov Okeechobee Coun~ ----------------- ---------------------------------------------- ~ n ~ 1 î c->o t:aNO .,.... ... -... ~ ~ - ~ i r I => Q. 5)" => ::D <' CD ..... n ¡ s: ~ a. => I () '" ~ .... ... () o c => ~ 5" ~ U:" ã) E g. 0 * ë6' ~ ~ JlI j <C . I ¡II f i i "'tI (t) ga. e -ª. -ð Ii CD H!¡ I ã~ á z~blii' i ~ en ....... ~ ~Ih ::II g õ' cb => 1"111 ¡~ C11 I (II ~ ..z___ \.f .,_...__...._..__. . '__n·___·__o ,..~ "___ '.. ._ __ _.,_,"', ~_.,,_ :(¡'f~~;i;>;j;'.rJi~,"j;'i;it£:tt,!ii'~J,~~~~~~¡¡;~t'~~~~:'~~~ \..... Header Canal Road Reconstruction Western St. Lucie County \. ~ ST. LUCIE COUNTY FUNDING REQUEST SUMMARY November 2000 Project Title: Project Location: Header Canal Road Reconstruction for Agriculture Industry Western St. Lucie County between Orange Avenue and Okeechobee Boulevard $2,500,000 + $200,000 match Transportation Outreach Program (TOP) for 2001-2002 Funding Request: Funding Agency: Project Description: This is a road reconstruction project for South Header Canal Road that will enhance the movement of agricultural products within St. Lucie County and to other destinations via State Road 70, Interstate - 95 or the Florida Turnpike. This reconstruction project will preserve the existing infrastructure of this north-south road as well as the two parallel roads. If this project is not completed, the two adjacent roads and this road will deteriorate faster and will have an increase in accidents due to the decline in pavement conditions. ~ Header Canal Road was constructed during the 1940's by.digging up the canal and using the material for road fill, the sub-base and base material is constantly settling and forming dips and cavities in the road's surface. Since some ofthis material is old muck and clays, the County will have to reconstruct the road completely. The insufficient base material will have to be dug up and hauled to a suitable site. New fill will have to be brought in and prepared before paving. Since this road has been the primary farm to market road in St. Lucie County for almost 60 years, its condition continues to decline rapidly. The only way to fix the problem is to reconstruct it completely. It is expensive to maintain on a continual basis. Due to the heavy truck traffic and length of time to repair the potholes, a full repair crew has to be used to slow and divert traffic from the work site. This project ensures that the agriculture eCQnomy of St. Lucie County will remain competitive since there will be a safer, improved travel corridor for produce and citrus carrying trucks. In 1998, St. Lucie County had 103,894 acres planted in Citrus, more than any other county in the state of Florida. This approximates 400,000 tons with an on-tree value exceeding $56 million. St. Lucie and Indian River County also produce more than 60% of all grapefruit grown in Florida of which half is exported as fresh fruit. The proposed road improvements will allow for greater use by citrus trucks, keeping these trucks off other roads while allowing better access to 1-95 and feeder roads taking grapefruit to Florida Ports and local processors. The Treasure Coast is home to more than two dozen processors and packers employing several thousand workers. By improving the pavement condition of Header Road, the state's agricultural industry will benefit significantly. If the project is not completed, agricultural trucks will have to travel longer distances and increase the wear and tear on adjacent road systems and to their trucks. The County's match for this pavement improvement project is $200,000 and will be used to replace a bridge at the intersection of Header Canal Road and Orange Avenue. This project is scheduled for the 2001/2002 work program and is identified in the Capital Improvement Plan. ...... Sponsor Contact Person: Name: Dennis Murphy, Assistant Community Development Director Address: 2300 Virginia Avenue, Ft. Pierce, F134982-5652 Telephone: 561/462-2822 Fax Number: 561/462-1581 E-mail Address: dennism@stlucieco.gov Okeechobee Coun~ -- -- - - - - - - - -- ----- - -- -- -- -- - - - - -- - - - - -- - -- - - -- .----------------- '-' ' /' ~ ~ ~ [ f r c.o< ..... -... ______.__._+._._.~___!d_.._..___ " II I r I i HIlder CIInII Ad 3:: Ø) ;4 5' o ~ \..!j ~ _.______. ØIl. ~ ______ \.,. I n:- ; ¡iii fl~ H!i! lit' ~ ¡It t ! J!1~f . III 81 JZ- I i~~ i~~ :p -..¡ -..¡ i5 g~i g~! ! ~£S~ ~~ . I- fJ . i ~ . . S i' i i 00 .9 \) 5" ,Q. i 6.5' I::J :D <' ro .... ... b> c: ::J -<! -... :Den o 0 t\) C 0.3- 3 I "'C CD a ~ < CD CD ..., 3 () CD t\) :J :J Cñ ~ \..- \.,. DEP Continued Funding Airport lndustria[ Park Wastewater & Conveyance System \.... ~ BOARD OF COUNTY COMMISSIONERS COUNTY ADMINISTRATOR DOUGLAS M. ANDERSON December 1, 2000 Mr. Ronald L. Book, Esquire 2999 Northeast 19pt Street Penthouse 6 Aventura, FL 33180 Dear Ron: \....- Please find attached a letter written to the Bureau of Water Facilities Funding, Department of Environmental Protection, by Mr. William Blazak the County's Utility Director. The County is requesting $900,000 through the Water Advisory Panel to construct a wastewater collection and conveyance system at the Aiz:port Industrial Park. As you can see, we requested $1.2 million last year toward this project. However, with the proposed formation of a Municipal Service Benefit Unit (MSBU) this request has been reduced to $900,000. I believe the attached letter is self explanatory. Please let me know if you have any questions. . sOO-194 c: Board of County Commissioners Bill Blazak, Utilities Director Becky Padrick, MSBU Coordinator Jody Rosier-Bonet, Grants Coordinator Paul Phillips, Airport Director ~ JOHN D. ORUHN. Disrricr No.1' DOUG COWARD. Disrricr No.2' PAULA A. LEWIS. Disrrict No. ~ . FRANNIE HUTCHINSON. Disrricr No.4' CLIFF OARNES. Disrricr Nc County Adminisrroror - Douglos M. Anderson 2.300 Virginio Avenue . Fort Pierce. FL .34982-5652 · Phone (561) 462-1450 · TDD (561) 462-1428 FAX (561) 462-1648 · emoil: dougo@stlucieco.gov '-' BOARD OF COUNTY COMN\lSSIONERS UTI LITI ES DEPARTMENT WILLlAi'v'\ ßLAZAK DIREGOR Bureau of Water Facilities Funding Department of Environmental Protection 2600 Blairstone Road Tallahassee, Florida 32399-2400 ~rJ.v ,,1 November 15,2000 Attn: Mr. Pankaj Shah fõ)~ @ Œ f! W~~ [pJ i NOV I 5 2mD ! æ! i L ¡ I L CL~AÖMfN--6FF-6: . -J J Re: St. Lucie County, Florida Airport Industrial Park Wastewater Collection and Conveyance System Dear Mr. Shah: '-" Thank you for the phone call yesterday regarding the possibility of continued funding for our existing Airport Industrial Park wastewater collection and conveyance system. The partial grant funding that we received last year, $ 50,000.00, has already been accepted and directed toward development of the necessary engineering plans and specifications to mov~ one step closer toward completion of the project. Our Board of County Commissioners has funded aD. additional $12,000.00 to be added to last years grant so that the project could proceed. The Board has also recently approved a Work Authorization with an Engineer to proceed with development of the plans for the project with a completion date in May of 2001. . As we discussed on the phone, the County is still needing additional funding to complete the project, the $ 1.2 million dollars requested last year could be reduced to $ 900,000.00. The reduction is possible because St. Lucie County has anticipated the formation of a Municipal Service Benefit Unit (MSBU) to provide a twenty-five percent match of$ 300,000.00. The information that you provided me, that the Govemo~' s office was interested in pursuing additional funding for projects that were partially funded last year, is certainly encouraging to the County. This project, when completed, will improve the County's economic development efforts within our existing Airport Industrial Park not only for new tenants but our existing tenants as well. ~ ,¿I I have enclosed a copy oflast years Water Advisory Panel Grant Application as well as a copy of the Board action on November 14, 2000, approval of a Work Authorization with Inwood Consulting Engineers, to proceed with design of the wastewater collection and conveyance system for the Industrial Park. JOHN D. ORUHN. Disrricr No.1. DOUG COWARD. Disrricr No.2. PAULA A. LEWIS. Disrrlcr No. J . FRANNIE HUTCHINSON. Disrricr NO.4· CLIFF OARNES. Disrricr No.5 Counry Adminlsrroror - Douglas M. Anderson 2300 Virginia Avenue . Fort Pierce. FL 34982 · Phone (561) 462-1150 · FAX (561) 462-1153 \....- \.... \.... If the possibility for continued funding for this project becomes a reality I would like to know as soon as possible so that the formation of the MSBU can continue. The County has already held a public hearing noticing the intent to form the MSBU and we need to hold the first informal meeting with the participants as soon as possible if additional funding will be available next year. On behalf of our Board of County Commissioners and staff I would like to convey thanks to you and the staff at DEP. Your assistance with the Grant Applications last year and the assistance that we received with the current Grant was greatly appreciated. We are looking forward to working with your office again this year. If I can be of any further assistance with this matter, or if you need any additional information or attendance at any meetings in Tallahassee, please feel free to contact me at any time. SOOfjlv William BlazlS Utility Director c: Douglas M. Anderson, County Administrator Rebecca Padrick, MSBU Coordinator Jodi Rosier, Grants Coordinator , ", Project Title: S1. Lucie County Airport Industrial Park Wastewater Collection and Conveyance System \..r Project Location: Adjacent and East of St. Lucie County Airport, North of St. Lucie Blvd and one mile West of U.S. Highway #1. Name: William Blazak, Utility Director Phone Number: (561) 462-1150 Name of Water body Benefitting from the Project: Indian River Lagoon \..r. Project Description: This project will consist of the design, permitting and construction of a gravity wastewater collection and conveyance system for the existing St. Lucie County Airport Industrial Park. The Industrial Park consists of 106 sites that would receive wastewater service as a result of this project. Currently the entire Park is utilizing individual septic systems and the design requirements for commercial application of septic systems prohibits maximum utilization of the individual sites because of the size of the drain field. Some of the smaller business owners have experienced a loss of as much as 25% of their property to drain field construction. The loss of this property to the septic system not only hinders growth of the small businesses but also deters economic development within the Park. St. Lucie County has recently constructed a collection and conveyance system for the Airport property directly West and North of the Industrial Park. The existing Airport system will provide some of the backbone transmission lines to convey the wastewater collected by this project to the Fairwinds wastewater treatment facility which is owned and operated by St. Lucie County . The project will provide wastewater service to the individual lots within the Industrial Park. The estimated cost of the project is $ 1,200,000.00 Current Status of Project: Preliminary design and cost estimates prepared. Airport collection, conveyance and treatment system constructed and in operation. Describe the work to be completed each state fiscal year through project completion: FY 2000-2001 Planning, permitting, design and begin construction FY2001-2002 Complete construction, receive final certifications (early 2001) Total Cost: $ 1,200,000.00 Secured and Reasonably Anticipated Matching Funds: $ 0.00 Request for reduction in match requirement: -1L Yes No Existing customers have invested in costly septic systems to meet their current wastewater needs within the Industrial Park. The customers could not bear the additional expense of the installation of gravity sewers either individually or through the rate structure of the proposed Utility District. ~ \.,.. '-" ~ - ... p -- -..,,~. Water Facilities Grant Application (For State Fiscal Year 2000 Funding) WATER ADVISORY PANEL Person Who Can Answer questions Regarding This Application: Name: William Blazak, Utility Director Phone Number: (561) 462-1150 Project Title: St. Lucie County Airport Industrial Park Wastewater Collection and Conveyance System Project Location: Adjacent and East of St. Lucie County Airport, North of St. Lucie Blvd and one mile West of u.s. Highway #1. . City and County of Project Location: St. Lucie County Florida Street Address: St. Lucie Blvd and Industrial Ave. Three (see attached maps) Name of Water body Benefitting from the Project: Indian River Lagoon Project Description: This project will consist of the design, permitting and construètion of a gravity wastewater collection and conveyance system for the existing St. Lucie County Airport Industrial Park. The Industrial Park consists of 1 06 sites that would receive wastewater service as a result of this project. Currently the entire Park is utilizing individual septic systems and the design requirements for commercial application of septic systems prohibits maximum utilization of the individual sites because of the size of the drain field. Some of the smaller business owners have experienced a loss of as much as 25% of their property to drainfield construction. The loss of this property to the septic system not only hinders growth of the small businesses but also deters economic development within the Park. St. Lucie County has recently constructed a collection and conveyance system for the Airport property directly West and North of the Industrial Park. The existing Airport system will provide some of the backbone transmission lines to convey the wastewater collected by this project to the Fairwinds wastewater treatment facility which is owned and operated by St. Lucie County. The project will provide wastewater service to the individual lots within the Industrial Park. The estimated cost of the project is $ 1,200,000.00 ...-rO· '_ ""'~. \..r 1. Project Sponsor Name: St. Lucie County Board of County Commissioners Address: 2300 Virginia Ave. Fort Pierce, Florida 34954 Contact PersonlTitle: William Blazak, Utility Director Phone Number: (561) 462-1150 E-Mail Address: BillB@StLucieco.gov 2. Need for Project: a. Resolves/helps resolve a documented recurring water quality violation in the project area. None Yes No b. Resolves/helps resolve a substantiated public health threat None Yes No c. Reduces discharges of pollutants to an impaired water body on DEP 303(d) list, that resulted in the listing of the water body. Indian River Lagoon --X.... Yes No \..- d. Reduces documented discharges of contaminants to groundwater sl!Pplies -L Yes No 3. Population and Median Household Income of Proposed Service Area a. Population of Proposed Service Area: None - Strictly Business and Industrial tenants. b. Median Household Income of Proposed Service Area None 4. Mandatory Hookup Project Sponsor or Grant Recipient has or agrees to adopt a mandatory-hookup ordinance for the service area - Ordinance may allow for mandatory hookup upon failure of individual systems. St. Lucie County has a mandatory connection ordinance .L Yes _ No (See attached copy) 5. Schedule for Completion and Funding Plan a. Current Status of Project: Preliminary design and cost estimates prepared. Airport collection, conveyance and treatment system constructed and in operation. \...r '-' b. Describe the work to be completed each state fiscal year through project completion FY 2000-2001 Planning, pl!rmitting, design and begin construction FY2001-2002 Complete construction, receive final certifications (early 2001) FY2002-2003 FY2003-2004 FY2004-2005 c. Total Project Cost Planning: Design: $ 100,000.00 Construction: $1,000,000.00 \...- Construction Related Costs: $ 100,000.00 Equipment: Land: Owned by St. Lucie County Total Cost: $ 1,200,000.00 d. Previous State Appropriations for this Project and Amount of Previous Appropriations Spent: Y earl Amount Appropriated Amount Spent '-' - - ---' --...~~. \.,. e. State Appropriations to be Requested FY 2000-2001 $ 1,200,000.00 FY 2001-2002 FY 2002-2003 FY 2003-2004 FY 2004 - 2005 e. Secured and Reasonably Anticipated Matching Funds: FY 2000-2001 Source: Status: Amount: \...- Source: Status: Amount: FY 2001-2002 Source: Status: Amount: Source: Status: Amount: FY 2002-2003 Source: Status: Amount: Source: Status: Amount: '-" FY 2003-2004 Source: \..r 10. ~ \... - ...-, Status: Amount: Source: Status: Amount: FY 2004-2005 Source: Status: Amount: f. Other sources of local or other funding currently being pursued: None g. Appropriate sources of local or other funding that were pursued, but not secured; reasons such funds were not secured: None h. Appropriate sources of local or other funding not being pursued; reasons such funds were not pursued: None 1. Source of funding for recurring operating costs: Rate supported Utility District Matching Funds a. Total match amount to be provided: b. Match percent oftotal project amount: c. Request for reduction in match requirement: X Yes _ No Existing customers have invested in costly septic systems to ,meet their current wastewater needs within the Industrial Park. The customers could not bear the additional expense of the installation of gravity sewers either individually or through the rate structure of the proposed Utility District. 12. Signature of Authorized Representative: ~j¿ [)(JAt¿ () Name 1[1 { ;.¡ fJ1 r;, ,Y' Title Revised, January 18, 2000 .. ., - - ",-' ~ St. Lucie County EXISTING AIRPORT ~, IND. USTRIAL PARK ~ ~ \.. ~ ..¡ ~ Q ~ \...- --... >;,.,~ ~-... ...... ORDINANCE NO. EC-93-01 AN ORDINANCE OF ST. LUCIE COIDrrY ENVIRONMENTAL CONTROL BOARD TO PROVIDE FOR THE MANDATORY CONNECTION OF ON-SITE SEWAGE DISPOSAL SYSTEMS ON HUTCHINSON ISLAND TO PUBLICLY OWNED OR INVESTOR OWNED ~TEWATER COLLECTION SYSTEMS AFTER NOTICE THAT SUCH A SYSTEM IS AVAILABLE; PROVIDING FOR DEFINITIONS; PROVIDING FOR AN ADMINISTRATIVE WAIVER OF THE MANDATORY CONNECTION; PROVIDING FOR PENALTIES FOR VIOLATION; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE WHEREAS, the Board of County commissioners of St. -Lucie County, Florida, has made the following determinations: 1. Article VIII, Section 1 of the Florida Constitution provides that counties shall have all powers of local self government including government, corporate, and pròprietary powe~s to enable them to· conduct county government, perform county functions, and render county services, and may exercise any such powers for county purposes for health, safety, or welfare of its citizens not inconsist~nt with general or special law; and, 2. The Board has. previously adopted a Comprehensive Plan which incorporates the valid state and federal law objectives, which include, respectively, re-use of treated sewage effluent for groundwater recharge purposes and the elimination of as many source points of pollution as possible, as is mandated by federal public law 82-500, and this ordinance is in furtherance thereof; and, Struo]t through passages are deleted. added. Underlined passages are -1- ~'"rc.... ID ...·0 () ~;J> OlD::; '"I ::; Q.ZID ID c::: Q.3::I: "0"0 ID~ '"I 3 a..¡)) ~ ::; I .. ~f-JCJ I "" ~ \0 1\1 ID w~~ 00 ~\OH, .. I. \ rt' ¡....dN ::r U1(.ùID ;J> CJ . .... ::;: '"I () OC::: :;t .... rt' tD OCJ 00 :;-;:c::: '"I rt' 01 CO(/) (.ù~ U1t"' c::: () .... '"'dID ;J> QCJ t:10 c::: ::; OQ f-J \0 CO ..,-,- -......-<: .-~--e- _ .,: 3. The Florida Legislature enacted the Indian River Lagoon ~ Act in 1990 (Chapter 90-262, Laws of Florida) which requires the County to enact regulations to eliminate pollution discharges to the Indian River Lagoon and requires the State of Florida Department of Environmental Regulation to identify areas served by package wastewater treatment plants which are considered to be threats to the water qualify of the Indian River Lagoon system; and, 4. The State of Florida Department of Environmental Regulation has prepared a report dated July 1, 1991 titled "Indian River Lagoon System Water Quality Threats from Package Wastewater Treatment Plants" in which the Department has listed wastewater treatment plants which it considers to be threats to the Indian '-" River Lagoon System; and, < 5. Package sewage treatment plants and use of septic tanks in certain areas pose a continuing threat to the water qUality of the Indian River Lagoon System; and, 6. The Board of County Commissioners of St. Lucie County, Florida, recognizes that County currently has, and, unless regulated by the Board, will continue to have in the foreseeable future, package sewage treatment plants on Hutchinson Island which affect the continued p'rotection, planning, and management of the Indian River Lagoon; and, ~ Struck throu~h passages are deleted. added. Underlined passages are -2- o ~ t:é o o ~ o (X) lù lJ1 "0 :t> CJ t": o r-' \Q \0 \...- 7. The Board desires to encourage the·re-use of treated wastewater and to prevent the increasing degradation of the Indian River Lagoon, by both surface and ground waters, which results in a lower quality of life and potentially substantial increases in cost for water and sewerage services in the future, and to protect and provide for the continued health, safety, and welfare of the citizens of St. Lucie County; and, 8. The Board recognizes that in the general interest of the public and to promote the general heal th and welfare of said public, it is necessary to encourage the use of publicly owned or investor-owned sewerage systems and to minimize the use of on-site \... sewage disposal systems on Hutchinson Island; and, 9 . On February 25, ¡ 9 9 3, the St. Luc ie County Local Planning Agency voted 8-0 to determine that the proposed Ordinance is ~ consistent with the st. Lucie County Comprehensive Plan; and, 10. On March 11, 1993, the Board held the first public hearing on the proposed Ordinance after publishing notice of the hearing in the Tribune and the Port St. Lucie News; and, 11. On March 25, 1993, the Board held the second public hearing after publishing notice in the Tribune and the Port st. Lucie News and determined to adopt the proposed Ordinance. NOW, 'rBEREFORE, BE I'r ORDAINED BY 'rBE BOARD OF COUN'rY COMMISSIONERS OF S'r. LUCIE COUN'rY, FLORIDA: PAR'r A AR'.rICLE III OF CBAP'rER 1-7.5 "ENVIRONHEN'rAL CON'rROL" "MANDUORY CONNEC'rION - ON-SI'rE SEWAGE DISPOSAL SYS'rEMS - BU'.rCBINSON ISLAND" IS CREA'rED AS FOLLOWS: ~ Struc]c through passages are deleted. added. Underlined passages are -3- o ~ to o o ?': o CD W tJl '"ò :J> ø ~ o tv o o '. ...,.- ~ -,--.,;..- Section 1-7.5-40 DEFINI~IONS ~ (1) "continuous Compliance" shall mean that the On-Site Sewage Disposal System has not at any time during the preqeding 12 months before the notification by mail or by publication, as referenced in Section 1-7.5-41 of this Ordinance, been out of compliance with or in violation of any rule, order, statute, ordinance or regulation relating to the operation and maintenance of the On-site Sewage Disposal System promulgated by any regulatory agency or governmental authority having jurisdiction over that system. Any On-Site Sewage Disposal System that the State of ~ Florida Department of Environmental Regulation has publicly reported poses a water quality threat to the Indian River Lagoon System shall be deemed not to be in continuous compliance. If an equipment malf?nction' ~ccurs due to no fault of the sys_tem operator .'" that causes a transitory or temporary violation which is forthwith repaired by the operator of any such system, such malfunction shall not be deemed or construed to cause the system to be out of "continuous compliance" for the purposes of Section 1-7.5-41. (2) "On-site Sewaqe Disposal Svstem" shall mean any sewage treatment and/or disposal facility not equipped for and not treating and disposing of all of its effluent for re-use on its own premises, whether serving individual buildings or units, or several buildings or units, which treats or disposes of human body or household type wastes. Such systems include, but are not limited to, standard septic tank systems, laundry wastewater systems, and ~ Strue]t through passages are deleted. added. Underlined passages· are -4- o ::0 t¡ o o ;:<;: o CO Lù Ln 't1 > C) ~ o N o t-J individual on-site sewage treatment plants which are installed or ~ proposed to be installed on land of the owner or on other land to which the owner or owners have the legal right to install a system and which primarily serves or proposes to serve the owner's property or development. Section 1-7.5-41 MANDA~ORY HOOKUPS FOR EXIS~ING ON-SI~E SEWAGE DISPOSAL SYSTEMS ON HUTCHINSON ISLAND TO CEN~RAL SEWERAGE SYS~EMS '-' Except as provided in section 1-7.5-43, each existing On-Site Sewage Disposal System on Hutchinson Island in St. Lucie County, (except approved on-site reclaimed water systems developed under the provisions of law and administrative rules), shall connect to a governmental or governmentally approved and certificated central wastewater collection system (System) within ,n90 days after notification by mail or by publication that such a System's ~ collection lines, force mains or lift stations have been installed immediately adjoiriing or across a public easement or right-of-way which abuts the property served by t,he On-site Sewage Disposal System or is within 200 feet of the property. Upon such connection to a central System, the owner or party in control of such On-Site Sewage Disposal System shall cease to use it or any other non- central system method for the disposal of sewage, sewage waste, or other polluting matter. All such connections shall be made in -- accordance with the applicable rules and regulations then pertaining for such connection, which rules and regulations may provide for, among other things, a connection charge, a service '--' Struo]t through passages are deleted. added. Underlined passages are -5- o ~ 0:1 o o :;0;: o CO Lù U1 ." :> C) t"1 o N o N --=-':".:..;..:; ~ availability charge or an impact fee and an acqrued guarantee revenue fee, in such reasonable amounts as shall be determined by the appropriate authority and pursuant to applicable law. On-Site Sewage Disposal Systems other than standard septic tank systems shall be exempt from this section for as long as such a system has maintained or maintains Continuous Compliance with all rules, orders, statutes, ordinances and/or regulations, relating to the operation and maintenance of the On-Site Sewage Disposal System facility, of any regulatory agency or governmental authority having jurisdiction over that facility. The Board of County Commissioners of St. Lucie County shall be the final administrative decision-making body with respect to all issues relating to the mandatory sewer connections~pursua~t to the terms and conditions of this Ordinance. ~ Section 1-7.5-42: PROHIBITION OF CONSTRUCTION OF ON-SITE SEWAGE DISPOSAL SYSTEMS After April 1, 1993, no On-Site Sewage Disposal System shall be constructed on Hutchinson Island in St. Lucie County unless the Community Development Administrator grants an administrative waiver as provided in Section 1-7.5-43. Section 1-7.5-43 ADMINISTRATIVE WAIVER The requirement of mandatory connection for a particular On- Site Sewage Disposal-System or the prohibition of construction of a particular On-Site Sewage Disposal System as set forth above shall be waived administratively by the Community Development Administrator if the Administrator determines in a written order '-' Struolt. through passages are deleted. added. Underlined passages are -6- o ::ö tJ: o o ~ o CO W tJ1 't1 :3> CJ t%j o ~ o w .,,~~.~.< '-' that such connection should not then be required. Any such waiver shall be based only on a finding that the central wastewater System does not have sufficient capacity to serve the additional demand of that particular On-Site Sewage Disposal System or on a finding that" a proposed On-Site Disposal System is more than 200 feet from a central wastewater System's collection line. AIly person requesting a waiver as provided herein, who disagrees with the decision of the Community Development Administrator may appeal the decision to the Board of County Commissioners by filing a written"request with" the County Administrator within fifteen (15) days of the date of the Community Development Administrator's decision. AIly waiver granted shall be conditioned upon the written consent of the owners of the system to connect to a central wastewater System which has ~ sufficient capacity within ninety (90) days after the central System's collection lines have been installed immediately adjoining or across a public street or is within 200 feet from the property served by the On-Site Sewage Disposal System. Section 1-7.5-44: PEHAL~IES; EHFORCEMEH~ Any person violating the provisions of this Ordinance shall be subject to penalties and enforcement proceedings of the St. Lucie County Environmental Control Hearing Board set out in Section 11.13.02 of the St. Lucie County Land Development Code. In addition, compliance with the terms of this Ordinance may be enforced by injunction or otherwise in a court of law having juri~diction over such matter. ~ Struc]t through passages are deleted. added. Underlined passages are -7- o ~ IJj o o ~ o OJ lù U1 "'t1 > G t:tj o N o Þ ...:~- ._-;,,;::. PART B: SEVERABILITY \..r If any section, subsection, sentence, clause, or phrase or if any portion of this Ordinance is found for any reason to be invalid, or unconsti tutional by any court of competent jurisdiction, such portion shall be deemed a separate and distinct, an independent provision, and such holding shall not affect the validity of any remaining portions thereof. PART C: EFFECTIVE DATE The provisions of this Ordinance shall become effective on April 1, 1993. PART D: CONFLICTING PROVISIONS ~ Special acts of the Florida legislature applicable only to unincorporated areas of St. Lucie County, and adopted _prior to January 1, 1969, County ordinances and County resolutions, or parts ~ thereof, in conflict with this ordinance are hereby superseded by this ordinance to the extent of such conflict. PART E: FILING WITH THE DEPAR~NT OF STATE The Clerk is hereby directed forthwith to send a certified copy of this ordinance to the Bureau of Administrative Code and Laws, Department of State, The Capitol, Tallahassee, Florida 32304. '-' Struck through passages are deleted. added. Underlined passages are -8- o ^' OJ o o ?': o OJ W Ut "1:1 ;1>. CJ t%1 o ~ o Ut ~""~':-- PAR~ F: ADOP~ION .\..- After motion and second, the vote on this ordinance was as follows: Chairman Cliff Barnes AYE Vice Chairman Denny Green AYE Commissioner Judy Culpepper AYE Commissioner R. Dale Trefelner AYE Commissioner Havert L. Fenn ABSENT PAR~ G: CODIFICA~ION provisions of this ordinance shall be incorporated in the Code of Ordinances of St. Lucie County, Florida, and the word "ordinance" may be changed to It section", "article", or other appropriate word, and the sections _ of this· ordinance may be renumbered or relettered to accomplish such intention; provided, ~ .. however, that Parts B through G shall not be co~ified. PASSED AND DULY ENAC~ED this 25th day of March, 1993. A.rTES~: ~ £)~k Duty Clerk ........... . ,...".~~;:.~ .~ S~. LUCIE COUN~Y ENVIRO~AL'" ' CO~ROL BOARD ~~~ , ~ ~..:,' ~;:;.:, , Chairman BY: \:'~., .~ ~~ : ~ . ,J. . ~.~., '., r. C . struo]t through passages are deleted. '-' added. ,. Underlined passages are -9- , '_. o ::ö IJ: o o ;:.;:: o OJ W In ~ > C) r<1 o t\) o D' ;.- .. '.' \... AGENDA REQUEST ITEM NO. C-S DATE: September 6,2000 REGULAR [ ] PUBLIC HEARING [ CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT) : Utilities Department William R. Blazak SUBJECT: Acceptance of a Grant from Florida Department of Environmental Protection in the amount of $50,000.00 for the existing Airport Industrial Park ~ wastewater collection system. FUNDS AVAIL: Funds will be available in 140311-4215-334391-400 and $11,350.00 from Airport Reserves 140-9910-599300-800. PREVIOUS ACTION: BOCC approved application of the Grant in February of 2000 to the Water Advisory panel. Original request was for $1,500,000.00 for design, permitting and construction. RECOMMENDATION: Staff recommends that the Board accept the Grant in the amount of $50,000.00 from the Florida Department of Environmental Protection and requests that the Board authorize the Chairman to execute the Agreement. COMMISSION ACTION: ONCURRE E: [X ] [ ] APPROVED OTHER: ] DENIED derson Administrator County Attorn.y'X . ~~. . 1,1 w..' <'~/il ; It / ' '-" Originating Dept:X \\,\.t,fJ 'Í".H~~L/ Finance Director: (Check for c~~y only, v· purchasing Mgt. & Budget: Other: if applicable)____ other: \...: BOARD OF COUNTY COMMISSIONERS UTI LITt ES DEPARTMENT ~ \.r WILLIAM ßlAZAK DIREGOR MEMORANDUM TO: Board of County Commissioners William Blazak, Utility Director Llætð- September 6, 2000 FROM: DATE: RE: Florida Department of Environmental Protection (FDEP) - Grant Existing Airport Industrial Park BACKGROUND: In February 2000 County Staff identified several projects throughout the County that would potentially qualify for funding through the newly formed Water Advisory Panel èreated by Governor Bush. . The existing Airport Industrial Park was identified by staff as one of the projects to apply for grant funding through this new source. The original grant application included design, pennitting and construction costs to complete a gravity collection and conveyance system for the existing Airport Industrial Park. The original application was for a total of $ 1.5 million dollars. The grant that FDEP approved is for $50,000.00 for the Industrial Park. The Grant will provide a significant portion of the funds required to design the collection and conveyance system and develop a complete set of Engineering Plans for the project. Staff has worked with Inwood Consulting Engineers, Inc. to develop a scope of work which includes geotechnical and electrical engineering as well as land surveying services. The compensation for the scope of work from Inwood Consulting Engineers, Inc. totals $61,530.00. At the August 17,2000 Budget Workshop the County Administrator, Doug Anderson, identified a source for the additional funding in the amount of$11,530.00. The additional funds will be made available from Airport Reserves account # 140-9910-599300-800. Given the lateness of this fiscal year OMB will prepare a grant budget for October 1,2000 and move the additional funding into the grant budget as well. Staff will request that the County Attorney prepare a work authorization for Inwood Consulting Engineer's, Inc. in the amount of$61,530.00. Staff will bring the Inwood work authorization back to the Board for approval. RECOMMENDATION: Staff recommends that the Board accept the grant from FDEP in the amount of $50,000.00 and further requests that the Board authorize the Chairman to execute the Agreement. :OHN D. ßRUHN, District No.1. DOUG COWARD, District No.2· PAULA A. LEWIS, District No.3· FRANNIE HUTCHINSON. District No.4. CLIFF ßARNES. District No.5 County Adminlstrotor - Douglos M. Anderson 2300 Virginia Avenue . Fort Pierce, FL 34982 .. Phone (561) 462-1150 · FAX (561 ) 462-1153 t BJ!I ê~z~~-=- Your Aire9rt Grant #140311 Page 1 j ~ From: To: Date: Subject: Maria Gorniewicz Bill Blazak Mon, Aug 28, 2000 11 :38 AM Your Airport Grant #140311 1. Enclosed below you will find the Grant Accounting Form for your new Airport Wastewater Grant. Please sign the form and forward to the Finance Dept., Attn: Susan Lawrence. She will set up the grant in our accounting system. 2. In your agenda item accepting this grant, you can refer to your new grant fund number: FUNDS WILL BE AVAILABLE IN: 140311-4215-334:3;91-400 Airport Industrial Park Wastewater Grant. 3. In addition, in your agenda item you can mention that the required local match ($11,530) will be available from the Airport Reserves 140-9910-599300-800. This morning I have set the money aside for this grant match. 4. OMB will prepare a grant budget on 10/01/00 and will move the required local match into the grant itself, so you can pay your future grant expenses from one source, grant fund #140311. Have a nice day! cc: Gary Perdew; Patty Wallace; Paul Phillips; Susa... \... \wr \.... BOARD OF COUNTY COMMISSIONERS UTI LITI ES DEPARTMENT WILLIAM ßLAZAK DIREGOR "."" .,. .. - - .,..;..~_.....__._.._. .._0- ._ .' MEMORANDUM ¡ ,1;;:::?k'i j' ,,-...,,; - -~ -. l ..._.....,. :_",.,_.:~:..;-...:.............J IS";: lUC;::: COU7'jTf ;::~0~:¡;_=~,~ _ ' ~...,- - -' ~..-,¡._... FROM: Marie Gouin, Management & Budget 111J{ William Blazak, Utility Director '; }J!txu August 21, 2000 TO: DATE: RE: Existing Airport Industrial Park / FDEP Grant '--' Please proceed with acceptance of the Grant from FDEP for the existing Airport Industrial Park. I have attached a scope of work from Inwood Consulting Engineers for the design of the wastewater collection system in the amount of$ 61,530.00. The FDEP Grant is for $ 50,000.00, the remaining funds will be allocated from Airport project accounts: At the August 17, 2000, BOCC Budget Workshop, approval was granted for the 'additional funding from the Board. Doug Anderson and Paul Phillips identified the additional $11,530.00 to be added to the Grant. I spoke with Mike Murphee (FDEP contact) on August 14,2000 and infonned him that we had to appropriate additional funding prior to acceptance of the Grant. Mr. Murphee can be reached at 850-488-8163 and should be contacted with the schedule of when the Board will accept the Grant and when he could expect to receive the documents returned ti his office. Let me know what you need from me. THANKS c: Douglas M. Anderson, County Administrator \...- ':)HN D. ßI\UHN. Disrrlcr No.1. DOUG COWAI\D. Disrricr No.2. PAULA A. LEWIS. Disrricr No.:\ · FRANNIE HUTCHINSON. Dlsrricr No.4· CLIFF BARNES. Disrrlcr No.5 Counry AdminisTraror - Douglos M. Anderson 2300 Virginia Avenue · Fort Pierce, FL 34982 · Phone (561) 462-1150 0 FAX (561) 462-1153 1.~\~ ttC1E . ~'!,... ~~~ .~~\ ~FLOR~ .\ aQ> ..: '. -",): . '-- '"". -- -:'..==- '=-=,::-:.:~<:-~ -:: .::~ - - - ---...; .:::.:..._-'-;;-.-=:-:þ_.:':-.---'"=--==---=::. Department of Environmental Protection Jeb Bush Governor Twin Towers Office Building 2600 Blair Stone Road Tallahassee. Florida 32399-2400 David B. Struhs Secreta!)' July 21, 2000 Honorable John Bruhn, Chainnan Saint Lucie Couty Board of Commissioners 2300 Virginia Avenue Fort Pierce, Florida 34982 Re: SP726080 - Saint Lucie County Airport Industrial Park Wastewater Collection and Conveyance System Dear Chairman Bruhn: '-' Enclosed are two original copies of the proposed Water Advisory Panel grant agreement for your wastewater improvement project. The agreement has been discussed with Mr. William Blazak. . Please sign on page 4 of the enclosed two copies. Return both copies to us within three weeks at 2600 Blair Stone Road, Mail Station 3505, Tallahassee, Florida, 32399-2400. We will arrange for the Division Director to sign the document and mail a fully executed copy to you. We appreciate your p~icipation in the Water Advisory Panel program. If you have any questions about the_afI"eement, please call Mike Murphree at 850/488-8163. ; (Sin~\~IY, / , C(\l~~~ '~J '; Don W. BerryhIll,' .E., ChIef '-Bureau of Water Facilities Funding . '~ DWB/mm Enclosures ~ cc: William Blazak - St. Lucie County Utilities to:,> 1.::;,",: P.~Jt~ct:J;1, L=ss Proc~ss" Printed on recycled poper. '-" STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND SAINT LUCIE COUNTY, FLORIDA SP726080 This agreement is executed by the STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (Department) and SAINT LUCIE COUNTY, FLORIDA, (Grantee) existing as a local governmental entity. Pursuant to line item 1591G of the 2000-2001 General Appropriations Act, the Department agrees to fund a grant on a reimbursement of incurred eligible cost basis in an amount not to exceed $50,000 under the terms and conditions set forth in this document. SCOPE OF WORK The project to be fmanced by this Grant consists of furnishing labor, materials, and equipment to plan and design the wastewater collection and conveyance system for the St. Lucie County Airport Industrial Park up to an amount of $50,000. '-" GRANT CONDITIONS 1. The Grantee shall expeditiously initiate and timely complete the project work for which assistance has been awarded under this agreement. 2. The Grantee warrants, represents, and agrees that it, and its contractors, subcontractors, employees and representatives, shall comply with applicable State and Federal laws, executive orders, rules and regulations in carrying out their obligations under this agreement. 3. To the extent permitted by law, the Grantee shall release and hold harmless the State, its officers, members, and employees from any claim arising in connection with the Grantee's actions or omissions in its planning, engineering, administrative, and construction activities funded by this grant or its operation of the project. 4. The Grantee shall carry adequate liability and other appropriate forms of insurance. The Department shall have no liability except as specifically provided in this agreement. 5. The Grantee shall obtain all necessary permits, real property interests, and approvals before initiating construction. The Grantee knows of no reason why any future permits or approvals are not obtainable. . ~ 6. Pursuant to Section 216.347 of the Florida Statutes, the Grantee shall not use grant proceeds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. 7. By acceptance of this grant, the Grantee agrees to complete the scope of work. '-' 8. The Grantee agrees that it has adopted or will adopt a mandatory-hookup ordinance for the service area prior to initiation of operation. Such ordinance may allow for mandatory hookup upon failure of individual systems. 9. The Grantee and its agents shall maintain books, records and other documents pertinent to performance under this agreement in accordance with Generally Accepted Governmental Accounting Standards established by the Governmental Accounting Standards Board. The Grantee shall keep accurate records of all grant payment receipts and project expenditures. The Department shall have access to such records at all reasonable times during the tenn of this agreement and for three years following [mal grant payment or for such other period as may be prescribed by the Department. 10. The Grantee shall provide access to project sites and administrative offices to authorized representatives of the Department at any reasonable time. . 11. The Grantee agrees to make prompt paýment to its contractor and to retain only such amounts as may be justified by specific circumstances and provisions of this grant or the construction contract. The Grantee shall ensure that appropriate provisions to implement this prompt payment requirement are included in all construction contracts and subcontracts. \..r 12. In consideration of the Grantee completing its obligations under this agreement, the Department shall pay the Grantee on a reimbursement of incurred eligible cost basis. Payment requests shall be submitted no more frequently than monthly on a fonn provided by the Department. With each payment request, the Grantee shall submit all relevant invoices and worksheets used to prepare the payment request and shall, if necessary, document in writing that any special grant conditions precluding payment have been satisfied. 13. The Department may withhold up to 5% of the total agreement amount from the.Grantee pending fulfillment of all terms and conditions of this agreemen~. 14. The Grantee agrees to comply with the requirements contained in Section 215.97, Florida Statutes, entitled "Florida Single Audit Act". The funding supporting the activities authorized under this agreement is provided in a grants and aids appropriation made by the Florida Legislature. Specific funding information is provided below: \..r Funding Source: General Revenue State Fiscal Year: 2000-2001 General Appropriations Act, Line Item 1591G Catalog of State Financial Assistance 37039 (CSFA) Number: CSF A Title or Funding Description: Statewide Restoration Projects Funding Amount: $50,000 State Grants and Aids Appropriation 141116 Category: 2 \...- Copies of reports and management letters prepared in conducting audits related to required State grants and aids audits shall be submitted by or on behalf of the Grantee directly to each of the following: Don ~erryhill Florida Department of Environmental Protection Bureau of Water Facilities Funding (MS 3505) 2600 Blair Stone Road Tallahassee, Florida 32399-2400 Audit Director Florida Department of Environmental Protection Office of Inspector General (MS40) 2600 Blair Stone Road Tallahassee, Florida 32399-2400 - - _.u ._____~___ Audit Manager Office of the Auditor General Post Office Box 1735 Tallahassee, FL 32302-1735 15. This agreement may be amended in writing, except that no amendment shall be permitted which is inconsistent with statutes, rules, regulations, or executive orders. 16. The Grantee agrees to complete the scope of work by September 30, 2001. '-" REMAINDER OF TIllS PAGE INTENTIONALLY LEFf BLANK. '-' 3 '-" EXECUTION OF AGREEMENT This grant agreement SP726080 shall be executed in two or more counterparts, any of which shall be regarded as an original and all of which constitute but one and the same instrument. The Department hereby offers financial assistance to SAINT LUCIE COUNTY, FLORIDA, in an amount not to exceed $50,000, for the purposes and under the terms set forth in this agreement. This agreement is subject to applicable provisions of Florida law and rules adopted thereunder. In accepting this award and any payments made hereunder, the undersigned representative of the Grantee covenants that he/she is duly authorized to act on behalf of the Grantee, and that the Grantee agrees to the terms and conditions of this agreement. for SAINT LUCIE COUNTY Chairman, Board of County Commissioners Date ~ for STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Director Division of Water Resource Management Date ~ 4 '-" STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION AND SAINT LUCIE COUNTY, FLORIDA SP726080 This agreement is executed by the STATE OF FLORIDA DEPARTMENf OF ENVIRONMENfAL PROTECTION (Department) and SAINT LUCIE COUNTY, FLORIDA, (Grantee) existing as a local governmental entity. Pursuant to line item 1591G ofthe 2000-2001 General Appropriations Act, the Department agrees to fund a grant on a reimbursement of incurred eligible cost basis in an amount not to exceed $50,000 under the terms and conditions set forth in this dOCument. - -- nHO SCOPE OF WORK The project to be fmanced by this Grant consists of furnishing labor, materials, and equipment to plan and design the wastewater collection and conveyance system for the St. Lucie County· Airport Industrial Park up to an amount of $50,000. '-" GRANT CONDITIONS 1. The Grantee shall expeditiously initiate and timely complete the project work for which assistance has been awarded under this agreement. 2. The Grantee warrants, represents, and agrees that it, and its contractors, subcontractors, employees and representatives, shall comply with applicable State and Federal laws, executive orders, rules and regulations in carrying out their obligations under this agreement. 3. To the extent permitted by law, the Grantee shall release and hold harmless the State, its officers, members, and employees from any claim arising in connection with the Grantee's actions or omissions in its planning, engineering, administrative, and construction activities funded by this grant or its operation of the project. 4. The Grantee shall carry adequate liability and other appropriate forms of insurance. The Department shall have no liability except as specifically provided in this agreement. 5. The Grantee shall obtain all necessary pennits, real property interests, and approvals before initiating construction. The Grantee knows of no reason why any future pennits or approvals are not obtainable. '-'" 6. Pursuant to Section 216.347 of the Florida Statutes, the Grantee shall not use grant proceeds for the purpose of lobbying the Legislature, the judicial branch, or a state agency. 7. By acceptance of this grant, the Grantee agrees to complete the scope of work. \..- 8. The Grantee agrees that it has adopted or will adopt a mandatory-hookup ordinance for the _ service area prior to initiation of operation. Such ordinance may allow for mandatory hookup upon failure of individual systems. 9. The Grantee and its agents shall maintain books, records and other documents pertinent to performance under this agreement in accordance with Generally Accepted Governmental Accounting Standards established by the Governmental Accounting Standards Board. The Grantee shall keep accurate records of all grant payment receipts and project expenditures. The Department shall have access to such records at all reasonable times during the tenn of this agreement and for three years following [mal grant payment or for such other period as may be prescribed by the Department. 10. The Grantee shall provide access to project sites and administrative offices to authorized representatives of the Department at any reasonaþle time. 11. The Grantee agrees to make prompt payment to its contractor and to retain only such amoùnts--~---- as may be justified by specific circumstances and provisions of this grant or the construction contract. The Grantee shall ensure that appropriate provisions to implement this prompt payment requirement are included in all construction contracts and subcontracts. \..- 12. In consideration of the Grantee completing its obligations under this agreement, the Department shall pay the Grantee on a reimbursement of incurred eligible cost basis. Payment requests shall be submitte~ no more frequently than monthly on a form provided by the Department. With each payment request, the Grantee shall submit all 'relevant invoices and worksheets used to prepare the payment request and shall, if necessary, document in writing that any special grant conditions precluding payment have been satisfied. 13. The Department may withhold up to 5% of the total agreement amount from the Grantee pending fulfillment of all terms and conditions of this agreement. 14. The Grantee agrees to comply with the requirements contained in Section 215.97, Florida Statutes, entitled "Florida Single Audit Act". The funding supporting the activities authorized under this agreement is provided in a· grants and aids appropriation made by the Florida Legislature. Specific funding information is provided below: '-" Funding Source: General Revenue State Fiscal Year: 2000-2001 General Appropriations Act, Line Item 1591G Catalog of State Financial Assistance 37039 (CSFA) Number: CSF A Title or Funding Description: Statewide Restoration Projects Funding Amount: $50,000 State Grants and Aids Appropriation 141116 Category: 2 '-" Copies of reports and management letters prepared in conducting audits related to required _ State grants and aids audits shall be submitted by or on behalf of the. Grantee directly to each of the following: Don Berryhill Florida Department of Environmental Protection Bureau of Water Facilities Funding (MS 3505) 2600 Blair Stone Road Tallahassee, Florida 32399-2400 Audit Director Florida Department of Environmental Protection Office of Inspector General (MS40) 2600 Blair Stone Road Tallahassee, Florida 32399-2400 Audit Manager Office of the Auditor General Post Office Box 1735 Tallahassee, FL 32302-1735 '-" 15. This agreement may be amended in writing, except that no amendment shall be permitted which is inconsistent with statutes, rules, regulations, or executive orders. 16. The Grantee agrees to complete the scope of work by September 30, 200 1. REMAINDER OF TIllS PAGE INTENTIONALLY LEFf BLANK. '-" 3 '-" '--' '--' EXECUTION OF AGREEMENT This grant agreement SP726080 shall be executed in two or more counterparts, any of which shall be regarded as an original and all of which constitute but one and the same instrument. The Department hereby offers fmancial assistance to SAlNT LUCIE COUNTy, FLORIDA, in an amount not to exceed $50,000, for the purposes and under the terms set forth in this agreement. This agreement is subject to applicable provisions of Florida law and rules adopted thereunder. In accepting this award and any payments made hereunder, the undersigned representative of the Grantee covenants that he/she is dilly authorized to act on behalf of the Grantee, and that the Grantee agrees to the terms and conditions of this agreement. for SAINT LUCIE COUNTY Chairman, Board of County Commissioners Date for STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Director Division of Water Resource :t:'fanagement Date 4 '-' \...- \..r ìJt ~.. 'f'¡.. ""rr. ,-r-'c',," ""oJ- -~.~... ,.~'?,.:,,'":-. ( 0 N S U L T I Nt- ,.:~. .._:.....-.:.~.- .......' ':-'.~-.. -,;:,_ c.._,)_, .~.r..... '"',> ....- \,J .~ ~1\~~11[S i1;{~,/i~!t~#2; E N G I N E E A S "~: ~ ~ ..:;,~.~~}~~?{~~~ ~ ~ . <:;.4;'~·- ~ . .- Civil ~ Environmental.) Transportation 3504 Lake Lynda Drive. Suite 410 Orlando. fl 32817 Bus:(407)273-3661 Fax:(407)273-3662 ..:,.:.: ,.- '-~ U-', 'i' , ,- , I !. I ;. ~ ::_ =J 1-! . . August 7, 2000 -, ' William Blazak Utility Services Director St. Lucie County Utilities 2300 Virginia Avenue Fort Pierce, Florida 34982 I ¡ t [ [. , L ; Re: Airport Industrial Park - Fee Proposal Dear Bill: Congratulations on receiving the grant from the State of Florida Department of Environmental Protection for a Wastewater Collection and Conveyance System in the Airport Industrial Park. Weare very excited that this project has come to fruition. Currently property owners in the Industrial Park must dedicate a large portion of their parcel to wastewater disposal (i.e. septic tanks and drainfields). This project will end that land use requirement and will ultimately boost development in the area while continuing to upgrade water quality. We have reviewed our fIles and concept plans of the project and have developed a scope of work and fee proposal to provide design and pennitting for the wastewater collection and conveyance system. Our proposal is based on conversations with subconsultants, our original concept plan and site visits. It is our goal to help the County realize the greatest possible benefit from these grant monies and have prepared our proposal with that in mind. Thank you for the opportunity to submit this proposal and we look forward to working with you on this project. Very truly yours, INWOOD CONSULTING ENGINEERS, INC. ~~Ç)5h,CL- David G. Coleman, P.E. Principal e:\clerical\jobs\slc-006\industrial park ss design proposa1\1etter-OO I-blazak.doc ~ Engineering Services Proposal for AIRPORT INDUSTRIAL PARK W ASTEW A TER SYSTEM IMPROVl\1ENTS ST. LUCIE COUNTY UTILITIES DEPARTMENT August 7, 2000 INTRODUCTION St. Lucie County (the "County") desires to implement wastewater system improveµ¡ents at the Airport Industrial Park located on the southeast side of the St. Lucie County International Airport. The proposed wastewater improvements included as part of this proposw are shown in Exhibit 1 attached. It is anticipated that the improvements will include approximately 16,000 feetof 8-inch, lO-inch, and 12-inch sanitary sewers, a standard duplex submersible pump station, and 2,000 feet of 6-inch force main. The County has requested that Inwood Consulting Engineers (the "Engineer") perform fmal design, prepare necessary construction plans and specifications (Contract Documents), and prepare FDEP permitting documents for implementation of the wastewater system improvements. The fee proposal outlined below presents the scope of work, estimated fees, and completion schedule ......... for the necessary engineering services related to the final design, preparation of contract documents, and permitting of the proposed sewer system improvements. SCOPE OF SERVICES 1. Field Review of Utility Alignments/Pipe Alignment Selection The Engineer will conduct a field investigation of the pipe corridors and select an alignment for each segment of gravity sewer pipe. Alignments will be selected to minimize conflicts with existing structures and utilities and minimize disruptions to the community. In addition, where lots have existing buildings, the Engineer will investigate the building site to determine the location of the existing building sewer pipes and septic tanks. The pipe location data will be used to determine the best location for proposed sanitary sewer laterals at lots with existing buildings. 2. Coordinate Existing Utility Locations The Engineer will contact existing utility owners and coordinate the location of existing buried utilities. The Engineer will review the utility location data provided by the utility owners and correlate the data to the plans. ...... -1- .~ 3. Preparation of Construction Drawings The Engineer will prepare such construction Drawings as necessary to depict and describe the wastewater system construction in a clear and concise manner. The Drawings will be prepared in Microstation using a 24" x 36" drawing foÌmat. The plan and profile drawings will be prepared at a I" = 40-foot scale. The following sheets are anticipated to be included in the Drawing set. a. Cover sheet b. General Infonnation and General Notes Sheets (2 sheets) c. Plan and Profile Sheets, (16 sheets @ 40' scale) d. Pump Station Site Plan (1 Sheet) e. Pump Station Detail Sheet (1 Sheet) f. Miscellaneous Details (3 sheets) g. Electrical Plans (2 sheets) The Engineer will submit .five sets of plans to the County for review at the 75% and 100% completion levels. The County will review the plans and provide review comments to the Engineer. The Engineer will address all County comments. '-" 4. Preparation of Specifications The Engineer will prepare technical specifications, bid fonn, and measurement and payment section for the utility construction project. The technical specifications and related documents will be packaged with the County's standard front-end documents for the construction contract. 5. Preparation of Permit Applications The Engineer will prepare and submit an FDEP permit application for Wastewater Collectiontrransmission Facilities. The County will pay all permit fees directly. 6. Quantities, Bid Forms, and Cost Estimates The Engineer shall perfonn a detailed quantity take-off at the 100% completion level and will prepare a bid fonn and a cost estimate for the construction contract. 7. Coordinate Geotechnical Investigations \.- The Engineer will coordinate and provide the services of a qualified geotechnical engineer to perfonn soil investigations for the proposed wastewater system improvements. The Engineer will review soils reports for the project to ensure that the project and County needs are met. Where -2- \...r appropriate, the soils investigation data will be incorporated into the contract documents. 8. Coordinate Land Surveying Services The Engineer will coordinate and provide the services of a qualified professional land surveyor to perform surveying and mapping services necessary for the design survey to generate base sheets for development of the construction plans. The Engineer will review the survey drawings for the project to ensure that the project and County's needs are met. 9. CoordinationlMeetings The Engineer will coordinate the work elements of this project with the County as described herein and will attend three meetings during design phase; at project initiation, at one intermediate design completion level, and at 100% submittal review. 10. Attend Public Meetings '-" The Engineer will attend a meeting with the public to inform property owners about the project and the construction schedule. The County will coordinate and schedule the meeting, including preparing meeting announcements and arranging for meeting facilities. The Engineer will attend one public meeting. ST. LUCIE COUNTY RESPONSmILITIES AND ACTIVITIES St. Lucie County will provide the following information or will perform the following activities: 1. Acquisition of any required utility easements from owners of property encroached by any proposed utility lines and negotiations related thereto. 3. Provide available "as-built" drawings for related existing water mains and force mains and County owned wastewater facilities. 4. Review of the Contract Documents at the 75% and 100% design levels and submittal of review comments to the Engineer. 5. Provide available legal descriptions of existing utility easements, as necessary. '-" 6. Provide project standard front-end documents for the project manual. -3- \...- \...r '-" 7. Scheduling, arranging, advertising, and notifications for public meetings SCHEDULE The services described above will be completed in accordance with the following summary. 1. Submittal of Contract Documents at 75% completion will be within 90 days after receiving Notice to Proceed 2. Submittal of Contract Documents at 100% completion will be within 30 days after receiving the County's review comments for the 75% plans. COMPENSATION Compensation to the Engineer for services performed under this fee proposal will be in accordance with the lump sum method. 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DINICIDt. ,. rillS 'VIII'srØIOll IS "NIl OF rlC ",_ _ COLUCTI/JII SIsrÞ. .. rillS _ srøltJtl .,LL . DnlUED ./rll CNW:/rr TOIl NJlJlrtOll"" 'LtIII. r. rlC 1lU1_ LDlfn'II OF OIMII/rr /lUllS IS I~ID·. .. "."" ""'IL/IIE L.our ./LL . 8AS£D. LOCMI/JII OF _,e rNIICs.l'OrAaI .ArVf DISIlllllnl/JII SlsrÐl. SIIINf.'f IJIJ". MID ."FUIW. MID ___ øaS1I1CLØ. L.£JIDJlJ £) _II/JLI - SAIIlrNII __ "'~ ......._1. ........ "till D/~/OII 1m 1'fI. srAr/. I 1t0l:Jr .",." PLAN VIEW I ' d' CONSULTING fUIJ 0 ifa) , ENGINEERS Civil. Envirorvnentol. Tronsportction 3504 Ldot II,no CIW, Sullo 410 Otando. _ 3S!II17 c.- No.7074 Ex HI 5r r 1 '-' ~ FLORiDA RECREATiON DEVELOPMENT ASSiSTANCE PROGRAM (FRDAPJ Smithsonian Marine Ecosystems Exhibit ~ Smithsonian Marine Ecosystems Exhibit \....- Project Cost: $1,000,000 The Smithsonian Institution is relocating their Marine Ecosystems Exhibit from the Museum of Natural History in Washington, DC to Fort Pierce. This new facility is going to be located on the South Causeway Island adjacent to the County's Historical Museum. The Exhibit will feature six (6) aquariums. They will include not only living reefs, but will also include three (3) Indian River Lagoon Exhibits featuring sea grasses, mangroves and ledges including local marine life. The estimated cost of this project is $1,000,000. In addition to the Smithsonian Institution being a partner in this project, the City of Fort Pierce is contributing $100,000, Indian River Community College will be funding some of the aquariums, the St. Lucie County School District is contributing towards the annual operating cost, Fort Pierce Utilities Authority will be contributing in-kind services totaling $31,000, South Florida Water Management District is contributing $12,000, and St. Lucie County is contributing $520,000. ~ This is an extremely exciting project that will bring both national and world recognition to St. Lucie County and the City of Fort Pierce, and will be a compliment to the Fort Pierce Manatee Center. ~ '-" AGENDA REOUEST ITEM NO. A-2 DATE: November 8, 2000 REGULAR [X ] - PUBLIC HEARING [ ] CONSENT [ ] SUBMITTED BY(DEPT): Administration Doug Anderson County Administrator ~~ ó TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBJECT: Smithsonian Marine Ecosystem Exhibit BACKGROUND: see attached memorandum FUNDS AVAILABLE: see attached memorandum PREVIOUS ACTION: \....- RECOMMENDATION: Staff recommends that the Board approve the following: 1. Interloan transfer of $200,000 from the County's General Fund Contingency to the Capital Fund (316). This amount would be reimbursed once we are awarded the FRDAP Grant. 2. $77,200 be reallocated to this project from excess funds in other capital projects resulting from other revenue sources (FEMA, etc.) and cost under runs. (See attached memorandum.) 3. $62,800 be advanced to this project from projects that are not ready to go. (See attached memorandum). We will be seeking outside sources to replenish these funds. If we are not successful, they will be replenished in next year's budget. 4. The Board declare an emergency, waive the bid process, approve the contract with Paul Jacquin and Sons in the amount of $822,215 for construction of the facility, and authorize the Chairman to sign the contract. 5. The Board enter into an agreement with the Smithsonian Institution outlining the operation responsibilities for the facility, and autl:torize the Chairman to sign the agreement. ~ 6. The Board enter into an Interlocal Agreement with the St. Lucie County School Board whereby they will be contributing $21,000 annually toward the operating costs, and authorize the Chairman to sign the Interlocal Agreement. Item No. A-2 Ncwemi:'er 8, 2000 Page Two \...r Comm. Coward requests that use of Tourist tax be looked into. CE: COMMISSION ACTION: [x] APPROVED [ ] DENIED [ ] OTHER: Review and Approvals Management & Budget· Purchasing: County Attorney: Originating Dept. Other: Other: Finance: (Check for Copy only, if applicable) Eff. 5/96 \....-. '-" ,~r)~l\) 6" J f (I) ~ tJ{! p"\ ~ ~ O· ~ {};~b J (ll ¡yr.) ¿;'~ ï FORT P'ERCE UT'UTIES AUTHORITY ._. .____.... "- .__.___ ._0-. : ~-- Œ ® Œ 0 VJ Œ ! ,', \,--- -' .. - r, ". .", ¡ ¡,' "Commited to Quality" '-" 206 South Sixth Street (34950) Post Office Box 3191 Fort Pierce. Florida 34948-3191 Mr. Douglas M. Anderson County Administrator 2300 Virginia Avenue Ft. Pierce, FL 34982-5652 Subject: Smithsonian Marine Ecosystem Exhibit Dear Doug: At its Regular Meeting of December 5, 2000, the Fort Pierce Utilities Authority Board voted to approve the following in-kind contributions to assist in relocating the Smithsonian Marine Ecosystem Exhibit to St. Lucie County: Sewer Service: One duplex grinder pump station and 770' of 2" forcemain. Pl,.lmp Station will be located on-site as per plans. This will provide sewer service to the facility. \...- $21,200 Estimated Cost Water Service: 1-1/2" meter and service located on-site as per plans. This will provide water service to the facility. Estimated Cost $ 1,800.00 Electric Service: Rework overhead electric feeder located on the southeast property line and move to the south side of A-1-A. (See attached memorandum dated 11/28/00). Estimated Cost Not to exceed $8.000.00 for Labor, Equipment and Materials Note: Water and wastewater impact fees must still be paid by owner. Board did not approve waiving these fees. Other deposits and fees as required by VA resolutions will be assessed. If I may provide further assistance or information, please do not hesitate to call. Yours truly, ~ ¡~ Elie J. Boudreaux III, PE Director of Utilities EJB:kh Cc: Vaughan Weaver Bill Baldwin ~ FROM: BOARD OF COUNTY CO~~ RS . DOUGLAS M. ANDERSON,~UNTY ADMINISTRATOR TO: DATE: NOVEMBER 3, 2000 ~ECT: SMITHSONIAN MARINE ECOSYSTEM EXHIBIT We have received the final cost, excluding aquariums, for the construction of the Smithsonian Marine Ecosystem Exhibit. The costs are as follows: \...- TOTAL ESTIMATED COSTS (Excluding Aquariums) $ 822,215 27,000 30.785 $ 880,000 Facility, including a $33,000 contingency Architect Fees Furnishings (Estimate) NOTE: The estimated cost for the six (6) aquariums, $138,500, is being paid from contributions from outside sources. The Funding sources are: Extra Funding Required $ 300,000 40,000 100,000 200,000 100.000 $ 740,000 140.000 $ 880,000 County Capital Fund Investment for the Future Public Building Impact Fees FRDAP Grant City of Fort Pierce At the November 8th Board Meeting staff will be recommending the following: A) $200,000 be loaned to the project from the County's Contingency Fund. This amount would be reimbursed to the Contingency Fund provided we are awarded the FRDAP Grant. '-'- B) $77,200 be reallocated to this project from excess funds in other capital projects resulting from other revenue sources (FEMA, etc.) and cost under runs. (See attached memorandum.) ~ ~ ~ C) $62,800 be advanced to this project from projects that are not ready to go. (See attached memoràndum). We will be seeking outside sources to replenish these funds. Ifwe are not successful, they will be replenished in next year's budget D) The Board enter into an agreement with Paul Jacquin and Sons in the amount of $822,215 for construction of the facility. E) The Board enter into an agreement with the Smithsonian Institution outlining the operation responsibilities for the facility. F) 'The Board enter into an interlocal agreement with the St. Lucie County School District whereby they will be contributing $21,000 annually toward the operating costs. Paul Jacquin is prepared to begin construction this month. We anticipate occupying the facility in May, 2001. DMA:OO-213 c: Dan McIntyre, County Attorney Robert Bradshaw, Assistant County Administrator Roger Shinn, Central Services Department Manager Ray Wamy, Public Works Director Marie Gouin, Interim ManagementlBudget Director SMITHSO~ MARINE ECOSYSTEM EXHIBIT SECOND REBID COST PREAKDOWN-OCTOBER 20.2000 revised October 24.2000 revised Novembér 2. 2000. . - Pre-constructions services General Conditions Builders Risk Insurance Contingency Fund Bond Profit 4112% Overhead 8% Sitework Drainage Water and Sewer Landscape and irrigation Concrete Masonry Structural Steel Railings Stair tread nosing Celcor Concrete Trusses Wood material Insulation Foam Insulation Roofing Joint sealers Fire stopping Doors, Frames & Hardware Storefront, windows & Glass Stucco and Lath Drywall and Metal Framing Painting Carpet Ceiling detail at Aquarium Framing Sub-Contractor Trim Carpentry Epoxy Flooring Marble Sills Chalk and Tack Bds. Toilet Aces. Projection Screen TV Mounting System Fire Ext. Disappearing Stairs Casework \. ~ '-' Paul Jacquin and Sons $ 0.00 69,876.00 5,180.00 33,316.00 . 8,141.00 32,502.00 57,172.00 18,250.00 8,340.00 30,200.00 12,956.00 95,360.00 31,718.00 3,472.00 13,642.00 139.00 3,000.00 10,222.0,0 13,971.00 4,353.00 1,877.00 24,000.00 1,300.00 1,100.00 6,490.00 19,770.00 23,680.00 10,576.00 14,890.00 1,810.00 2,100.00 36,400.00 5,800.00 4,700.00 260.00 576.00 1,308.00 488.00 306.00 220.00 1,131.00 5,007.00 Hawkins and Sons Hawkins and Sons Ashton Natures Keeper Conco Mike Doyle Treasure Coast Om. Treasure Coast Om Mardale Airlite Gator Lumber Truss Leeds Taylor Foam Weatherseal East Coast Lumber Vero Glass Motsett A-I Const. Chibas Painting American Allow Synergy PJSI Dura Bond Kruger Tile Mardale Mardale Mardale Mardale Ft. Pierce Fire East Coast Lumber Peerless '-' Signage Hurricane Shutters Plumbing HVAC Electric Lightning Protection Security System Fire Alarm System Total Allow Florida Shutters Triple K Grimes Fastrac Fastrac Seminole Seminole 626.00 6,182.00 27,508.00 74,000.00 82,090.00 7,500.00 1,490.00 '7,220.00 822,215.00 ~ '-' - \.,.. DEPARTMENT OF LEISURE SERVICES MEMORANDUM TO: Doug Anderson, County Administrator THROUGH: Pete Keogh, Interim Leisure Service Director FROM: Don McLam, Projects Manager DATE: November 02, 2000 SUBJECT: Capital Budget - Smithsonian ***************************************************************** \...- After review of the Leisure Services Capital Budget, the following could be made available from Investment For The Future (IFF) dollars to assist in the construction cost for the new Smithsonian Facility. $30,000.00 River Park Marina Boat ramp improvements were completed with Florida Boating Improvement funds. We will have $16,647.00 remaining at this site for improvements from the original project budget. $28,200.00 Black Pearl Boat Ramp Ramp improvements completed through FEMA. We will have $30,080.00 remaining for site improvements from the original project budget. $19.000.00 Walton scrub site Dock We will have $74,600.00 to complete the public dock at this site from the original project budget. $77.200.00 (Subtotal) Funds from cost underaae and other fund sources. $14,800.00 Walton community Center Misc. improvements. Dollars can be deferred and reimbursed from other sources. $2,000 is available at this time in this account to begin improvements. '-' $48.000.00 Lawnwood Recreation Area Fitness trail dollars can be deferred and reimbursed from other fund sources. $62.800.00 (Subtotal-Funds Deferred) $140,000.00 Total - ~ AGENDA REQUEST ITEM NO. ,4 J- DATE: November 8, 2000 REGULAR [XX] ADDITIONS PUBLIC HEARING [] CONSENT [] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Smithsonian Marine Ecosystem Exhibit - Contract with Paul Jacquin & Sons BACKGROUND: See attached memorandum \...- FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMEND A TION: Staff recommends that the Board declare an emergency, waive the bid process, approve the contract with Jacquin and authorize the Chairman to sign the contract. COMMISSION ACTION: CONCURRENCE: [ ] APPROVED [ ] DENIED [ ] OTHER: Douglas Anderson County Administrator Review and Approvals ~ Asst. Co. Adm.': central Svcs. Mgr. ~ Originating Dept. Management & Budget L,"ur.S=" Dir.;r County Attorney: '- F;;~~Ch~OPY only. if applicabl., Eff. 5/96 '-' INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO. 00-1794 DATE: November 3, 2000 SUBJECT: Smithsonian Marine Ecosystem Exhibit - Contract with Paul Jacquin &, Sons ----------------------------------------------------------------------------------- ----------------------------------------------------------------------------------- BACKGROUND: Attached to this memorandum is a copy of a proposed contract with Paul Jacquin & \..r Sons (Jacquin) to construct the building where the Smithsonian Marine Ecosystem Exhibit will be featured. The proposed contract price is eight hundred twenty-two thousand two hundred fifteen and 0/100 ($822,215.00) dollars. The proposed building completion date is one hundred eighty (180) days from the date a notice to proceed is issued. Funding for the project will be addressed in a separate memorandum from the Management an'd Budget Director. The County originally proposed to use Jacquin as a construction manager pursuant to an interlocal agreement with the School District. Due to an unexpected resignation of a key District employee who was in charge of contract administration with the District's construction managers, District staff advised the County that it would be better for th~ ~ County to contract directly with Jacquin. The County is in a position where it needs to ~ '-" '-" proceed immediately to construct the building because the Smithsonian exhibit is currently stored in temporary aquariums. Smithsonian staff has indicated that it is essential that the exhibit be relocated as soon as possible. In this regard, County staff requests that the Board declare an emergency and waive the bid process. RECOMMENDATION/CONCLUSION: Staff recommends that the Board declare an emergency, waive the bid process, approve the contract with Jacquin and authorize the Chairman to sign the contract. DSM/caf Attachment \... \..r I" )0 ~~ nz :0 , :; : "I ~ i r. I" 0 . ~ ~ ... 11'" . z ? IJ: ) 1.\ ....... PI " " o ~ :] m ::c (') rn " r o ::c o :Þ en s: =i ::I: en o z :; z s: :Þ ::c Z m m (') o en -< en -! m s: en m X ::I: c:1 =i -,' ~ ....~_.-- \....- '-' ~ ~¡ '~:' >~ . I UII \t·X· . . k :':!i ,II !U<. °i': : .¡---'I-~ iI":' r": ~~\ $j:. I I:',:' , n··:~ ~,', ,f:·, ~¡'::.. \I~!f '"'.''>-:'::')~''' r .,:-;' ~;.,. .'. t~·. ~~.., .¡~" ". " ,. ~ - -- - . :." Z -;a\ ):.:'. 511' \i~ ¡;.i ~)__).:~:'." ¡' ".':: ot- ,~i~ ¡ :, ' "" ',,," - . .. .:-' "'d ~ :' - : - -.}( ~ :::0 ......J :. "; "'t.~ o 0 ~..', :~: ' O"'d ~ '.:~. .: ¡-------:I·:·, . ~ ':-i '!.:' en r:· tI1 Þ-d 'I"~ ' ~ § k',·\ ~~::", 1"""1 ~ \,[,: :'\1 II';:' ^-I n !". : r- '--,:.' c:: ~ :1.:' :' I ! '. . t. 0 ~ ~f~~ I ~ ~ II"~':~~!~ ~.' ~ ~ ¡ " ',':1\ 1\':." 4S'-a.O'1 , r" 1.1',": ·:·:li· :I~:~,':~'":':''' .:".: :......:.}.-. .'.~"" '" V.J. ;".:: ~ .'7...... . "0',' ....:0.... ¡. ......1: ", : :.....:...:.... o ~Z¡!.:·: ,'\ I ' ....... c:: il' - ~ p" "I g () U ,:',: ..1: ¡ ~ > m. ", I 0 ~ ~~ \¡,:.~;: ~~ ¡l·, ! =' ~ ' ,. .. ---: ,--¡- ---r _1 ~ :..' 'J;. >-: ~; ,:" J IO~ ; ¡Ii I i:Þ Þ-< 3:\' :r;- : "'d t'11; ~:: >\ II ~ Z 'I::::' :-9 ~ ~ :tÞ· -.r~---I J-.; ';, .,'. ' ~ .~. ',> :.: ~.f,-j¡ .~ ~ ~ ~ :~ '1/1' ----r. , o . ~.....:..-.- I 1 1 I I - ~..,..,~-~ ::. ...:..;:.....-.~ . . . . 0·. " '.:. ." . . . . : '.':':' ..... . .' . CONTRACT '-' THIS CONTRACT, made this day of ,2000, between ST. LUCIE COUNTY, a Political Subdivision of the State of Florida, hereinafter called the "COUNTY", and PAUL JACQUIN & SONS, INC., or his, its or their successors, executors, administrators, and assigns hereinafter called the "CONTRACTOR": WITNESSETH: 1. PURPOSE That Contractor agrees with County, for the consideration herein mentioned, at his, its or their own proper cost and expense to do all the Work and furnish all the materials, equipment, supplies, and labor necessary to carry out this Contract in the manner and to the full extent as set forth in the Contract Documents, and to the satisfaction of the duly authorized representatives of St. Lucie County, who shall have at all times full opportunity to inspect the materials to be furnished and the Work to be done under this Contract. \.... 2. GENERAL DESCRIPTION OF WORK It is agreed that the Work to be done under this Contract is: Construction of the Building housing the Smithsonian Marine Exhibit as per plans prepared by Edlund & Dritenbas which are incorporated by reference herein. 3. PROJECT MANAGER The Project Manager for the County is Roger Shinn at (561) 462-1434. The Project Manager for the Contractor is Fritz Norris at (561) 465-2475. The parties shall direct all matters arising in connection with the performance of this Contract, other than invoices and notices, to the attention of the Project Managers for attempted resolution or action. The Project Managers shall be responsible for overall resolution or action. The Project Managers shall be responsible for overall coordination and oversight relating to the performance of this Contract. '-" G:\A TTY\CON"MCnJ ACQUIN-SMnHSONIAN -1- 4. CONTRACT DOCUMENTS '-' The Contract Documents which comprise the Contract between the County and the Contractor are attach,ed hereto and made part hereof and consist of the following: A. This Contract, consisting of pages 1 through 18 inclusive. B. Contractor's Bid and Bid Bonds, consisting of 3 pages. C. Bid Documents, consisting of: Invitation to Bid and Instructions to bidders. General Conditions, pages 1 to 43, inclusive. Special Conditions, pages N/ A to N/ A, inclusive. Technical Provisions, Divisions 01-16. D. Drawings No. _ through _, as listed on the attached Exhibit A. '-" E. Public Construction Bond, which shall be provided to the County by the Contractor, along with the return of an executed copy of this Contract. F. Insurance Certificates which shall be provided by the Contractor, along with the return of an executed copy of this Contract. G. Any Modifications, including change orders, duiy delivered after execution of this Contract. Except for duly authorized and executed Modifications including but not limited to change orders and contract amendments, any conflict between the terms and conditions of this Contract and the terms and conditions of any of the other contract documents shall be interpreted in favor of this Contract. 5. PERFORMANCE GUARANTY That Contractor guarantees to repair, replace or otherwise make good to the satisfaction of the County any defect in workmanship or material appearing in the Work; and further guarantees the successful performance of the Work for the service intended. '-" G:\AT1Y\CONìRACT\J ACQUIN-SMITHSONIAN -2- '-- \.... '-" Neither inspection nor payment, including final payment, by the County shall relieve the Contractor from his or its obligations to do and complete the Work in accordance with this Contract. If the County deems it inexpedient to require the Contractor to correct deficient or defective Work, an equitable deduction from the contract price shall be made therefore or in the alternative, if the expense incurred by the County to correct deficient or defective Work exceeds the unpaid balance on this Contract, the Contractor shall pay the difference to the County. The liability of the Contractor and its' surety or sureties for such payment is joint and several. 6. TIME OF PERFORMANCE/DELAYS AND EXTENSIONS OF TIME The Contractor shall begin work within ten (10) calendar days after the signing, execution and delivery of written notice to proceed, and shall guarántee completion of the Contract on or before 180 calendar days from the date of notice to proceed. Commencement of the Work by the Contractor shall be deemed a waiver of this notice. The Work shall be conducted in such a manner and with sufficient labor, materials, tools, and equipment necessary to complete the Work within the time limit set forth in the Contract. In the event the construction schedule as set forth in the Contract documents is changed, the Contractor shall notify the County, in writing, of the change in schedule. Such schedule change shall not, however, extend the time. for completion unless approved by the County in writing. In the sole opinion of the County, should the organization of the Contractor, or its management, or the manner of carrying on the Work be manifestly incompetent, or inadequate to do the Work specified within the stated time, then the County shall have the right to take charge of the Work and finish it and provide the labor, materials and equipment necessary to complete the Work as planned within the required time and to charge the cost of all such Work against the Contractor and his, or its Surety shall be held responsible therefore. The Contractor fully understands and agrees that the County shall not pay for any obligation incurred or expenditure made by the Contractor prior to the effective date of the notice to proceed described above, unless the County authorizes such payment in writing. As the Contractor's only remedy for delay, the County may grant an extension of the contract time, when a controlling item of Work is delayed by any factors contemplated or not contemplated at the·time of the bid. Such extension of time may be allowed for delays occurring during the contract time period or authorized extension of the contract time. All claims for extension of time shall be made in writing to the County. Claims for delay due to inclement weather shall be made by the 10th day of the month following the month of the delay. All other claims shall be made no more than twenty (20) days after the commencement of the delay. Claims made beyond these time limits shall be null and void. Requests for extension of time shall be fully documented and shall include copies of daily logs, letters, G:\ATTY\CONTRACT\J ACQUIN-SMITHSONIAN -3- ~ shipping orders, delivery tickets, and other supporting information. In case of a continuing cause of delay only one (1) claim is necessary. Normal working weeks are based on a five (5) day week. All authorized extensions of time shall be done by Change Order. 7. DELAY DAMAGES '-" It is mutually agreed between the parties hereto that time is of the essence in the performance of this Contract. In the event the construction of the Work is not completed within the time herein specified the County will suffer damages, the amount of which is difficult if not impossible to ascertain. It is agreed, therefore, that from the compensation otherwise to be paid to the Contractor, the County may retain the sum of one hundred and 0/100 ($100.00)dollars per calendar day for each day thereafter, Sundays and holidays included, that the Work remains uncompleted. This sum shall represent the damages which the County will have sustained per calendar day from the inconvenience and expense caused to the County by the delay in the completion of the Work. This sum is not a penalty, being the liquidated damages the County will have sustained in event of such default by the Contractor. The County also reserves the right to recover actual damages for other harm which results from the delay. The Contractor shall be liable for liquidated damages even if the Contract is terminated by the County for cause or if the Contractor abandons the Work. The liability of the Contractor and· its surety or sureties for liquidated or actual damages is joint and several. 8. CONTRACT PAYMENT The County shall pay the Contractor for the performance of this Contract and completion of the project in accordance with the Contract Documents, subject to adjustment by change order, the total estimated amount in current funds being: Eight hundred twenty-two thousand two hundred fifteen and 0/100 ($822,215.00) Dollars* * The Contractor agrees to credit the County for any appropriate deducts that may be obtained through the donation of materials. In the event of conflict over the amount of the deduct, the parties agree that the architect shall be the final arbiter of the deduct amount. 9. PAYMENT SCHEDULE The County shall make payments on account of the Contract as follows: '-" G:\ArrY\CONTRACT\J ACQUIN-SMITHSONIAN -4- ~ Once each month progress payments shall be made during the process of construction in amounts not to exceed ninety percent (90~o) of the amount due on the Contract on the basis of Work completed as certified by the Contractor and approved by the County's Project Manager. Contractor shall submit a payment application to the County's Project Manager by the 25th day of each month. The application shall be for the dollar amount of the Work complete on the last day preceding the submission of the application. Payment to the Contractor shall be made within 20 business days of the County's receipt of the application. The County may reject the application in writing which shall specify the deficiency and the action necessary to correct the deficiency. Payment shall be due 10 days after the County's receipt of a corrected application. All applications for payment submitted by the Contractor shall reference the County's Contract number. Upon completion of the Contract the Contractor shall submit evidence satisfactory to the County that all payroll material, bills, and other indebtedness incurred by the Contractor in connection with the construction of the project have been paid in full. After the Work has been inspected and approved and after the Contractor has submitted satisfactory evidence of payment, the County's Project Manager shall promptly issue a final certificate. Final payment shall be due within 10 business days after the County's Project Manager issues the final certificate. ~ The County shall pay the Contractor through payments issued by the County Finance Department in accordance with the Florida Prompt Payment Act of the Florida Statutes, Chapter 218.70, upon receipt of the certified invoice from the County Project Manager. The parties agree, however, that any payments withheld as liquidated damages or for any other reason allowed by this Contract, shall not be governed by the Florida Prompt Payment Act. 10. SUBCONTRACTORS In the event Contractor requires the services of any subcontractor or professional associate in connection with the Work to be þerformed under this Contract, the Contractor shall secure the written approval of the County Project Manager before engaging such subcontractor or professional associate. 11. AUDIT The Contractor agrees that the County or any of its duly authorized representatives shall, until the expiration of three years after expenditure of funds under this Contract, have access to and the right to examine any directly pertinent books, documents, papers, and records of the Contractor involving transactions related to this Contract. The Contractor agrees that payment(s) made under this Contract shall be subject to reduction for amounts ~ G:\A TTY\CONTRACT\J ACQUIN-SMITHSONIAN -5- charged thereto which are found on the basis of audit examination not to constitute allowable ~ costs under this Contract. The Contractor shall refund by check payable to the County the amount of such reduction of payments. All required records shall be maintained until an audit is completed and all questions arising therefrom are resolved, or three years after completion of the project and issuance of the final certificate, whichever is sooner. 12. PUBLIC RECORDS The Contractor shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Contractor in conjunction with this Contract. 13. GUARANTEE The Contractor guarantees the Work to be free from construction defects for a period of one (1) year from final payment by the County, in accordance with the guarantee requirements of the General Conditions. 14. CONTRACTOR RESPONSIBILIT'i \.. The Contractor is an independent contractor and is not an employee or agent of the County. Nothing in this Contract shall be interpreted to establish any relationship other than that of an independent contractor, between the County and the Contractor, its employees, agents, subcontractors, or assigns, during or after the performance of this Contract. The Contractor shall take the whole responsibility for the means, methods, techniques, sequences, and production of the Work. . The Contractor shall bear all losses resulting to him, or its, on account of the amount or character of the Work, or because of the nature of the ground in or on which the Work is done is different from what was assumed or expected, or because of bad weather, or because of errors or omissions in his or its bid on the Contract price, or except as otherwise provided in the Contract Documents because of any other causes whatsoever. Execution of this Contract by the Contractor is a representation that the Contractor has visited the site, become familiar with the local conditions under which the Work is to be performed, and correlated personal observations with the requirements of the Contract Documents. The Contractor shall protect the entire Work, all materials under the Contract and the County' s property (including machinery and equipment) in, or on, or adjacent to the site of the Work until final completion and Work, from the action of the elements, acts of other contractors, or except as otherwise provided in the Contract Documents, and from any other \...- G:\ATTY\CONTRACT\J ACQUIN-SMITHSONIAN -6- causes whatsoever; should any damage occur by reason of any of the foregoing, the '-" Contractor shall repair at his, or its, own expenses to the satisfaction of the County or its Project Manager. Neither the County nor its officers, employees or agents aSSume any responsibility for c~lIection of indemnities or damages from any person or persons causing injury to the Work of the Contractor. At his, or its expense, the Contractor shall take all necessary precautions (including without limitation) the furnishing of guards, fences, warnings signs, walks, flags, cables and lights for the safety of and the prevention of injury, loss and damage to persons and property (including without limitation) in the term persons, members of the public, the County and its employees and agents, the Project Manager and his employees, Contractor's employees, his or its subcontractors and their respective employees, other contractors, their subcontractors and respective employees, on, about or adjacent to the premises where said Work is being performed, and shall comply with all applicable provisions of safety laws, rules, ordinances, regulations and orders of duly constituted public authorities and building codes. ........ The Contractor assumes all risk of loss, damage and destruction to all of his or its materials, tools appliances and property of every description and that of his or its subcontractors and of their respective employees or agents, and injury to or death of the Contractor, his or its employees, subcontractors or their respective employees or agents, including legal fees, court costs or other legal expenses, arising out of or in connection with the performance of this Contract. 15. INDEMNITY Contractor agrees to pay on behalf of, protect, defend, reimburse, indemnify and hold the County, its agents, employees, elected officers and representatives and each of them, (hereinafter collectively and for the purposes of this paragraph, referred to as "County"), free and harmless at all times from and against any and all claims, liability, expenses, losses, costs, fines and damages, including attorney's fees, and causes of action of every kind and character against County by reason of any damage to property or the environment, or bodily injury (including death) incurred or sustained by any party hereto, or of any party acquiring any interest hereunder, any agent or employee of any party hereto or of any party acquiring an interest hereunder, and any third or other party whomsoever, or any governmental agency, arising out of or in incident to or in connection with Contractor's performance under this Contract, the condition of the premises, Contractor's acts, or omissions or operations hereunder, or the performance, non-performance or purported performance of the Contractor of any breach of the terms of this Contract; provided however that Contractor shall not be responsible to County for damages resulting out of bodily injury or damages to '-' G:\A TTY\CONiRACT\J ACQUIN-SMITHSONIAN -7- ~ property which Contractor can establish as being attributable to the sole negligence of County, its respective agents, servants, employees or officers. Contractor further agrees to pay on behalf of and hold harmless and indemnify County for any fines, citations, court judgments, insurance claims, restoration costs or other liability resulting from its activities on the project, whether or not Contractor was negligent or even knowledgeable of any events precipitating a claim or arising as a result of any situation involving Contractor's activities. Said indemnification by Contractor shall be extended to include all deliverers, suppliers, furnishers of material or anyone acting for, on behalf of, or at the request of Contractor. Contractor recognizes the broad nature of this indemnification and hold harmless clause and voluntarily makes this covenant. In conformance with Section 725.06 Florida Statutes, the specific consideration given for the promises of the Contractor set forth with regard to this indemnification and hold harmless clause is $lO.OO in hand paid by the County to the Contractor as a portion of the contract price, receipt thereof is hereby acknowledged and the adequacy of which the Contractor accepts as completely fulfilling the obligations of the County under the requirement of Section 725.06 Florida Statutes. This indemnification and hold harmless survives acceptance of the Work. This clause of the Contract will extend beyond the term of the Agreement for a period of ten (lO) years after \...- the date of the acceptance of the Work by the COUNIY. 16. INSPECTION The project will be inspected by the Project Manager and will be rejected if it is not in conformity with the Contract provisions. Rejected Work will be immediately corrected by the Contractor. When the Work is substantially completed, the Contractor shall notify the County in writing that the Work shall be ready for final inspection on a definite date, at least three (3) calendar days thereafter, which shall be stated in such notice. 17. PUBLIC CONSTRUCTION BOND The Contractor shall, upon execution and return of this Contract to the County, furnish to the County a public construction bond using the attached form or incorporating all of the terms and conditions set forth therein and covering the faithful performance of this Contract and the payment of all obligations arising hereunder in the amount of one hundred percent (lOO'Yo) of the Contract amount. The liability of the Contractor and its surety or sureties for the faithful performance of this Contract and the payment of all obligations arising hereunder is joint and several. The Contractor shall reçord the public construction ~ G:\ArrY\CONTRACT\J ACQUIN-SMITHSONIAN -8- '-" bond in the Official Records for St. Lucie County and provide the County with a copy of the recorded bond. The public construction bond required hereunder shall meet the following minimum standards: A. The surety issuing the bond must be licensed to do business in the State of Florida, hold a certificate of authorization to write surety bonds in the State, hold a currently valid certificate of authority issued by the United States Department of the Treasury, and otherwise be in compliance with the provisions of the Florida Insurance Code. B. The attorney-in-fact must provide a certified copy of his or her power of attorney to sign the bond. . C. The name, address and telephone number of the surety and its agent must be listed on the bond. D. For contracts up to $499,999.99 the surety shall have twice the minimum surplus and capital required by the Florida Insurance Code at the time the bid is issued for the Work, otherwise the surety shall have the following minimum ratings: ~ Contract Amount Best Key Rating $500,000 to $2A99,999.99 Over $ 2,500 ,000 Class XII A or better Class XIV or better 18. INSURANCE The Contractor shall procure and maintain during the life of this Contract insurance of the types and subject to the limits set forth below. The Contractor shall also provide the County with evidence of this insurance in the form of Certificates of Insurance which shall be subject to the County's approval for adequacy. The County shall be given thirty (30) days prior written notice of any material changes or cancellations of the policies. If sub- contractors are used by the contractor, it shall be the responsibility of the contractor to ensure that all its sub-contractors comply with all the insurance requirements contained herein relating to such sub-contractors. All insurance companies providing insurance under this Contract shall be licensed and aothorized to do business in the State of Florida. These companies shall have ri general policy holders rating of A or better and a financial rating of X or better according to the latest edition of Best's Key Rating Guide, published by A.M. Best Company. '-" G:\A TTY\CONTRAcnJ ACQUIN-SMITHSONIAN -9- ~ Any deductibles or self insured retention must be declared to and approved by the County. At the option of the County, either the insurer shall reduce or eliminate such deductibles or self insured retention with respect to the County, its elected and appointed officials, employees, volunteers and agents, or the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. Except as otherwise stated, the amounts and types of insurance shall conform ta the following minimum requirements: A. WORKERS' COMPENSATION The Contractor shall provide and maintain during the life of this Contract, at his, its or their own expense, Workers' Compensation insurance coverage to apply for all employees for Florida statutory limits. Coverage B, Employers Liability, shall be written for a minimum liability at $100,000.00 per occurrence. B. COMMERCIAL GENERAL LIABILIn' \...- The Contractor shall provide and maintain during the life of this Contract, at his, its or their own expense, Commercial General Liability insurance on an occurrence basis for a minimum combined single limit of $500,000.00 per occurrence, for claims of bodily injury including death, property damage and personal injury. The coverages of Owners and Contractors Protective, Contractual Liability and the coverage of XCV shall be included. The Contractual Liability coverage shall be specifically endorsed to include indemnity and hold' harmless requirements set forth herein. C. COMMERCIAL AUTO LIABILITY The Contractor shall provide and maintain during the life of the contract, at his, its or their own expense, Business Commercial Auto Liability for claims of bodily injury and property damage for minimum limits of $200,000.00 combined single limit. D. BUILDERS' RISK The Contractor shall provide and maintain during the life of this Contract, at his, its or their own expense, Builders' Risk completed value form written on an "AII Risk" basis for the equivalent value of the completed Work. The policy shall be written in the name of both the Contractor and the County. This insurance shall be kept in force until the Contractor has ~ G:\A m\CONTRACT\J ACQUIN-SMITHSONIAN -10- '-" received final acceptance from the County. The policy shall also include a provision that the premises may be occupied and used by the County. E. ADDITIONAL NAMED INSURED If the Contract payment amount exceeds $50,000.00 as set forth in paragraph 8. of this Contract, the General Liability, Auto Liability and Builders risk policies shall contain or be endorsed to state that the County, its Officers, Officials, Employees, Agents, and Volunteers are to be covered as additional named insureds for any and all liability arising out of the Contractor's performance of this Contract, or out of automobiles owned, leased, hired, or borrowed by the Contractor. The coverage shall contain no special limitations on scope of protection offered to the County, its Officers, Officials, Employee, Agents and Volunteers. F. OTHER INSURANCE PROVISIONS 1. The Contractor's insurance coverage shall be primary insurance as respects the County, its Officers, Officials, Employees, Agents and Volunteers. Any insurance or self-insurance maintained by the County, its Officers, Officials, Employees, Agents, or Volunteers shall be in excess of the Contractor's insurance and shall not contribute with it. ~ 2. Any failure to comply with the reporting provisions of the policy shall not effect coverage provided to the County, its Officers, Officials, Employees, Agents, or Volunteers. 3. The Contractors insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of insurer's liability. 19. DEFAULT: TERMINATION A. FOR CAUSE If ei~her party fails to fulfill its obligations under this Contract in a timely and proper manner, the other party shall have the right to terminate this Contract by giving written notice of any deficiency and by allowing the party in default seven (7) calendar days to correct the deficiency. If the defaulting party fails to correct the deficiency within the seven calendar day period, this Contract shall terminate at the expiration of that time period. ........ G:\A TIV\CONTRACT\J ACQUIN-SMITHSONIAN -11- ~ With regard to 'the Contractor, the following items shall be considered a default under this Contract: (1) If the Contractor should be adjudged bankrupt, or if he, or it, should make a general assignment for the benefit of his, or its, creditors, or if a receiver should be appointed on account of his, or its, insolvency. (2) If the Contractor should refuse or fail, except in cases for which an extension of tirne is provided, to supply enough properly skilled workmen or proper material to meet t.he project schedule or if the Contractor should fail to make prompt payment for materials, or labor or other services entering into the Work. (3) If the Contractor disregards laws, ordinances, or the instructions of the Project Manager or otherwise be guilty of a substantial violation of the provisions of the Contract. (4) fails to perform any of the terms of this Contract or performs work which fails to conform to the requirements of this Contract. In the event of termination, the County may take possession of the premises ~ and all materials, tools, and appliances, thereOn and finish the Work by whatever method it may deem expedient. In such cases, the Contractor shall only be entitled to receive payment for Work satisfactorily completed prior to the termination date. The County may take possession of and use any materials, plant, tools, equipment~ and property of any kind furnished by Contractor to complete the Work. If the expense incurred by the County to finish the Work exceeds the unpaid balance on this Contract, the Contractor shall pay the difference to the County. The expense incurred by the County as herein provided, and the damage incurred through the Contractor's default, shall be certified by the Project Manager. The Contractor shall be responsible for both liquidàted damages attributable to delay and for excess completion costs. The liability of the Contractor and its surety or sureties for such damages and costs is joint and several. The obligations of the Contractor and his surety with respect to the warranty and maintenance bond shall remain in full force and effect for the portion of the Work completed by the Contractor and shall not expire until the expiration of the prescribed time period measured from the final acceptance of the project in its entirety. These clauses shall survive the termination of this Contract. If the County makes a determination pursuant to this Contract to hold the Contractor in default and terminate the, Contract for cause and it is subsequently determined that any such determination was improper, unwarranted, or wrongful, then any such termination shall be deemed for all purposes as a termination without cause as described below. \...- G:\A T1Y\CONTRACT\J ACQUIN-SMITHSONIAN -12- '-" B. WITHOUT CAUSE Either party may terminate the Contract without cause at any time upon thirty (30) calendar days prior written notice to the other party. Upon such termination, the Contractor waives any claims for damages from the termination without cause, including loss of anticipated profits, and as the sole right and remedy of the Contractor, the County shall compensate the Contractor for all authorized Work satisfactorily and responsibly completed through the termination date. In the event of termination by the Contractor without cause, the following shall apply: (1) all bOflds shall remain fully in force to insure the County's ability to construct the project for the Contract amount; (2) the County shall have the right to, at its option, solicit bids for the completion of the unfinished portion of the Work, or to negotiate with the number two bidder under the original bid; and (3) the Contractor and his surety shall be jointly and severally responsible for all costs over the original Contract amount incurred by the County in completion of the project, in addition to construction costs, such costs may include engineering, advertising, and administrative expenses incurred with the solicitations of bids for the completion of the unfinished portion of the Work. In the event of termination without cause by either party, the obligations of the Contractor and his surety with respect to the warranty and maintenance bond shall remain in full force and effect for the portion of the Work completed by the Contractor and shall not e~pire until the expiration of the prescribed time period measured from the final acceptance of the \...r project in its entirety. These clauses shall survive the termination of this Contract. \..r 20. NON DISCRIMINATION Contractor covenants and agrees that Contractor shall not discriminate against any employee or applicant fo'r employment to be employed in the performance of the Contract ' with respect to hiring, tenure, terms, conditions or privileges of employment, or any matter directly or indirectly related to employment because of age, sex or physical handicaps (except where based on a bonafide occupational qualification); or because of marital status, race, color, religion, national origin or ancestry. 21. VERIFICATION OF EMPLOYMENT STATUS The County will not intentionally award contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions of the Immigration and Nationality Act ('tINA"). The County shall consider the employment by the Contractor of unauthorized aliens a violation of 8 U.S.C. Section 1324a(e) [Section 274A(e) of the INA]. The Contractor agrees that such violation by the Contractor shall be grounds for the unilateral cancellation of this Contract by the County. G:\ATTY\CONTRACT\JACQUIN-SMITHSONIAN -13- 22. PRODUCTS OR MATERIALS WITH RECYCLED CONTENT ~ Contractor is required to procure products or materials wifh recycled content with respect to Work performed or products supplied under the contract when those products or materials are available at reasonable prices. A decision to not procure such items must be based on a determination that such procurement: a) Is not available within a reasonable period of time; or b) Fails to meet the performance standards set forth in the applicable specifications or fails to meet the reasonable performance standards of the agency. Contractor shall provide the County with a written statement indicating what recycled products were used or supplied. If a decision was made not to use recycled products, Contractor shall provide County with a written statement indicating the basis for the decision using the above criteria. 23. FLORIDA PRODUCED LUMBER Where applicable Contractor agrees to comply with the provisions of Section 255.20, ~ Florida Statutes; (1999) and as may be amended from time to time. 24. ASBESTOS-FREE MATERIALS Contractor shall not use any asbestos or asbestos-based fiber materials in the Work performed under this Contract. 25. ASSIGNMENT The County reserves the right to freely assign this Contract. The Contractor, however, shall not assign this Contract to any other persons or firm without first obtaining County's written approval. 26. ATTORNEYS' FEES AND COSTS In the event of any dispute concerning the terms and conditions of this Contract or in the event of any action by any party to this Contract to judicially interpret or enforce this Contract or any provision hereof, or in any dispute arising in any manner from this Contract, the prevailing party shall be entitled to recover its reasonable costs, fees and expenses, including but not limited to, witness fees, expert fees, consultant fees, '-" G:\A TTY\CONìRACT\J ACQUIN-SMITHSONIAN -14- '--' attorney, paralegal and legal àssistant fees, costs and expenses and other professional fees, costs and expenses, whether suit be brought or not, and whether any settlement shall be entered in any declaratory action, at trial or on appeal. The liability of the Contractor and its surety or sureties for such fees and costs is joint and several. 27. NOTICES All notices, requests, consents, and other communications required or permitted under this Contract shall be in writing and shall be (as elected by the person giving such notice) hand deljvered by messenger or courier service, telecommunicated, or mailed by registered or certified mail (postage prepaid) return receipt requested, addressed to: As To County: With A Copy To: St. Lucie County Administrator Administration Annex 2300 Virginia Avenue Ft. Pierce, FL 34982 St. Lucie County Attorney Administration Annex 2300 Virginia Avenue Ft. Pierce, FL 34982 As To Contractor: ~ Paul Jacquin & Sons, Inc. 7348 Commercial Circle Fort Pierce, Florida 34948-4343 or to such other address as any party may designate by notice complying with the terms of this Section. Each such notice shall be deemed delivered (a) on the date delivered if by personal delivery, (b) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. 28. NON-WAIVER The rights of the parties under this Contract shall be cumulative and the failure of either party to exercise properly any rights given hereunder shall not operate to forfeit any of the said rights. ~ G:\A TTY\CONTRACT\J ACQUIN-SMITHSONIAN -15- 29. CONFLICT OF INTEREST \.- The Contractor represents that it presently has no interest and shall acquire no interest, either direc,t or indirect, which would conflict in any manner with the performance of services required hereunder, as provided for in Section 112.311, Florida Statutes (1997) and as may be amended from time to time. The Contractor further represents that no person having any interest shall be employed for said performance. ~ The Contractor shall promptly notify the County in writing by certified mail of all potential conflicts of interest prohibited by existing state law for any prospective business association, interest or other circumstance which may influence or appear to influence the Contractor's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of Work that the Contractor may undertake and request an opinion of the County as to whether the association, interest or circumstance would, in the opinion of the County, constitute a conflict of interest if entered into by the Contractor. The County agrees to notify the Contractor of its opinion by certified mail within thirty (30) days of receipt of notification by the Contractor. If, in the opinion of the County, the prospective business association, interest or circumstance would not constitute a conflict of i~terest by the Contractor, the County shall so state in the notification and the Contractor shall, at his/her option, enter into said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the County by the Contractor under the terms of this Contract. 30. MEDIATION In the event of a dispute between the parties in conn~ction with this Contract, the parties agree to submit the disputed issue or issues to a mediator for non-binding mediation prior to filing a lawsuit. The parties shall agree on a mediator chosen from a list of certified mediators available from the Clerk of Court for St. Lucie County. The fee of the mediator shall be shared equally by the parties. To the extent allowed by law, the mediation process shall be confidential and the results of the mediation or any testimony or argument introduced at the mediation shall not be admissible as evidence in any subsequent proceeding concerning the disputed issue. 31. DISPUTE RESOLUTION Any disputes relating to a question of fact arising under this Contract shall be resolved through good faith efforts upon the part of the Contractor and the County or its representative. At all times, the Contractor shall carry on the work and maintain its progress '-" G:\A TìY\CONTRACT\J ACQUIN-SMITHSONIAN -16- '-' schedule in accordance with the requirements of the Contract and the determination of the County or its representatives, pending resolution of the dispute. Any dispute which is not resolved by mutual agreement shall be decided by the County or its representatives who shall reduce the decision to writing. 32. INTERPRETATION; VENUE This Contract constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect thereto. This Contract may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Contract shall be interpreted as a whole unit and section headings are for convenience only. All interpretations shall be governed by the laws of the State of Florida. In the event it IS necessary for either party to initiate legal action regarding this Contract, venue shall be in the Nineteenth Judicial Circuit for St. Lucie County, Florida, for claims under state law and the Southern District of Florida for any claims which are justiciable in federal court. IN WITNESS WHEREOF, the County has hereunto subscribed and the Contractor has affixed his, its, or their names, or name, and seal the date aforesaid. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA '-' BY: CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: BY: COUNTY ATTORNEY ATTEST: PAUL JACQUIN & SONS, INC. BY: PRESIDENT (SEAL) SECRETARY Print Name '-" G:\~T1Y\CONìR~CT\J~CQUIN-SMITHSONI~N -17- ~ ....... FLORiDA RECREATiON DEVELOPMENT ASSiSTANCE PROGRAM (FRDAPJ Savannas Recreation Area lmprovements '-- \....- Savannas Recreation Area Improvements Project Cost: $520,000 The Savannas Recreation Area was created in 1963 by the City-County Recreation Committee of Fort Pierce and St. Lucie County. It is located within the city of Fort Pierce, approximately 2 miles east of US 1, and one-half mile from the Indian River Lagoon. It is part of a 13 mile strip of freshwater marsh beginning at the St. Lucie County-Martin County border and abuts the Savannas State Preserve. The eastern edge of the Savannas is a sand pine scrub community. Many of the plants and animals, including the Scrub Jay, Gopher Tortoise and the Fragrant Wooly Cactus are endangered. Ninety percent of all scrub left in St. Lucie County is in the Savannas. The main threat is off-road vehicles that roar over the sand ridge. This Recreation Area includes 550 acres, 25 of which are dedicated to camping. The remainder of the area is used for fresh water fishing, hiking, bird watching, picnicking and canoeing. There are 68 camp sites including unimproved sites, water and electric hookups and water, electric and sewer hookups. Other facilities include bath facilities, washers and dryers and separate areas for group gatherings. It is managed through lease agreement by the St. Lucie County Board of County Commissioners. \....- Access to the property is very convenient. The campground can be reached by exiting 1-95 at Midway Road and traveling east, across US 1, a distance of approximately 6 miles. Local residents traveling South Indian River Drive can turn on Midway Road, and travel west, approximately one-half mile. '-" ~ AGENDA REQUEST ITEM NO. c- 3ß DATE: 10-3-00 REGULAR [] PUBLIC HEARING [ ] CONSENT [xx] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Pete Keogh, Interim Director SUBMITTED BY(DEPT): Leisure Services SUBJECT: Permission to apply for a FRDAP grant-Savannas Recreation Area BACKGROUND: Staff has been working on a grant application for the Savannas Recreation Area which must be submitted to the state Department of Environmental Protection prior to October 13, 2000. The grant amount is $400,000 with a 50% match required. Meetings have been held with each Board member and community groups such as the White City Improvement Club and Indian River Estates Homeowners Association. A public meeting was held on August 23, 2000. Staff is con~ident that the points accumulated will result in a grant.award in July 2001. '-" PREVIOUS ACTION: On September 12, 2000, the Board approved the reallocation of Investment for the Future funds to provide matching funds for this grant application. FUNDS AVAILABLE: Matching funds will be made available in 316.7240.599330.700 (2001-02) (County Capital, Park Improvement Reserves) RECOMMENDATION: staff requests permission to apply for a FRDAP grant for renovations and improvements at the Savannas 'Recreation Area. COMMISSION ACTION: CONCURRENCE: ] APPROVED ] OTHER: DENIED Douglas M. Anderson County Administrator Review and APprO~f) ~1"J ,. MAnagement (, Budget~:,,..vpurchasing: , - Other: Other: .)II' . \ 1- . county Attorney: ~ ¿ Originating Dept. (f . Finance: (Check for Copy only, if applicable)___ '-'-' \,.. ST. LUCIE COUNTY FRDAP GRANT APPLICATION 2001 - 2002 \..r ~11 tJ [6@©D[g @@DlJ[~lvW [ID@&OOCW @[P @©æJ~lJ\':7 @@[ú][DJO&)@O@æŒW@ ~œ~~Ga~8~ PREPARED BY: ST. LUCIE COUNTY LEISURE SERVICES DON MCLAM PATTIRAFFENSBERGER '-" '-' FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM GRANT APPLICATION PACKAGE INTRODUCTION The Florida Recreation Development Assistance Program (FRDAP) provides grants to local governmental entities to acquire or develop land for public outdoor recreation. The Florida Department of Environrnental Protection (DEP), Bureau of Design and Recreation Services administers FRDAP. DEP evaluates grant applications according to policies and procedures described in Chapter 62D-5, Part V, Florida Administrative Code (F.A.C.). Tlrts is commonly knovro as the FRDAP Rule. Applicants should familiarize themselves with these policies and procedures. TIùs packet will assist all applicants in preparing and presenting the infonnation needed fQr DEP to evaluate proposed FRDAP applications. GENERAL APPLICA TION INFORMATION Please submit the application in a SOFT COVER 3 prong binder (pleasel no HARD 3-ring binders) . To facilitate the review and scoring processl label or tab all support documents or attachments. . We appreciate your cooperation. A proposed FRD.AP project must be for either acquisition or development of land for public outdoor recreational purposes. If an acquisition project receives a FRDAP grant, the applicant must develop the ,-,. acquired site for public outdoor recreation use within three (3) years. A development proposal should consist of the complete or partial development of the site for public outdoor recreational use. The grantee will have up to .two (2) years from the effective date of the project agreement to complete the project. A development project may consist of one improvement or a group of related improvements designed to provide primary facilities.for outdoor recreation. Secondary or support facilities or improvements for access, safety and protection of the project are viable project components, but should not dominate the proposed project. Primary facility costs must be greater than or equal to fifty percent of the total project cost. Support facilities alone do not constitute an eligible project, except projects which provide or improve sandy beach access. Eligible areas aod facilities are described in the FRDAP Rule. The Department's perfonnance and obligation to award program grants is contingent upon an annual appropriation by the Florida Legislature. MAXIMUM GRANT FUNDS AN APPUCANT MA Y REQUEST FOR FY 2001-2002: $200,000 GRANT MA TCH RA TIOS: (Based on the grant cap of $200,000) Project Cost $50,000 or less $50,001 to $150,000 $150,001 up to $400,000 State Share 100% 75% 50% Grantee Share 0% 25% 50% '--' Project Cost = Grant Funds + Grantee Match please refer to Chapter 62D-5.O 5 5(4) , F.A.C. for complete iofonnation on match requirements and match types. Page 1 of19 T."OC' "n'1 '1 ~ EVALUA TION PROCESS Following DEP staff review of the applications, DEP will notify applicants of any deficiencies. Missing or incomplete docwnentation will usually constitute a deficiency. Applicants must submit requested deficiency information witlún fifteen (15) working days from date of deficiency notification. After the deficiency period, DEP .ranks all eligible applications in accordance with the evaluation criteria set forth in the FRDAP Rule. . . A PPLICA TlON SUBMISSIONiNFORMA TiON . Applicants must submit proposals for FRDAP grants on application form FPS-A033. DEP evaluates applications on the basis of the information prç>vided by the applicants, except where such data is superseded by official DEP infonnation. Failure by an applicant to present all required application information and documentation may result in the application being declared ineligible for funding consideration. Failure by an applicant to provide accurate information and documentation relating to the evaluation criteria for the proposed project set forth in the FRDAP Rule may result in a loss of points for . the applicant's competitive score. ' Applicants must submit three copies (1 original and 2 copies) of the completed application and all supporting docwnents during the announced submission period of September 13,2000, through October 13,2000. Applications must be postmarked NO LATER THAN October 13, 200b, and submitted to: \..r DEPARTMENT OF ENVIRONMENTAL PROTECTION DMSION OF RECREATION AND PARKS BUREAU OF DESIGN AND RECREATION SERVICES 3900 COMMONWEALTII BOULEVARD, MAll.. STATION 585 TALLAHASSEE, FLORIDA 32399-3000 If questions arise while preparing the application, please contact the Bureau of Design and Recreation Services at 850/488-7896 or SUNCOM 278-7896. Please Note: Uyou plan to prepare this document by retyping or downloading it to your computer, the language and format used must exactly match this application. This application may be downloaded from the Internet at: httpllwww.dep.state.ß.us/parkslbdrs Available program funds for fiscal year 2001-2002 are contingent upon an appropriation by the Florida Legislature. \....- Page 2 of 19 ~~_Am, FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FLORIDA RECREATION·DEVELOPMENT ASSISTANCE PROGRAM '-' PART J - GENERAL INFORMATION (DEPUSE ONLY) RECEIVED: POSTMARKED.: APPL. NO.: 1. APPLICANT INFORMATION A. Name of Applicant: St. Lucie County B. Federal Employer Identification Number: 59-600085 C. Population: 180,000 D. Current Operating Budget: 275,000,000 (This is the óperating budget/or the city, COll1lty or special district. not just the department budget) E. Contact Person: Don }lcLam Title: Pro; e.c..t.. }tanager (Leisure Service) (The contact person is someone who will be in direct contact with DEP) Address: StreetIPO Box: 2300 Vi'rginia Avenue City/State: Ft. Pierce, Florida Zip Code: 34982 Telephone:( 561) 462-1514 E-mail: I:DonM@stlucieco.gov FAX: 561-462-1940 '-" If project is not funded, please check here if grantee ¥lishes to receive application back. 0 I hereby certify that the information provided in this application is true and accurate. I further certify that I possess the authority to apply for this grant on behalf of the applicant. Signature of Authorized Representative Date 2. PROJECT INFORMA TION A. Name of Project: Savanna Recreation Area. B. Project Type (Check One): Project cannot be acquisition and development x On land owned by applicant On land currently under site control by applicant Date site control expires: }ta y 2012 Development: Acquisition: Development projects must be under site control by the close of the submission period (October 13 2000). Include a copy of the site control documents (e.g., deed, lease, etc.). , (please Tab as Exhibit "K") ~ C. Project Location: Street Address:.:. 1400 E. Midway Rd. -. City: Ft. Pierce County: St. Lucie Page 3 of 19 C't)C A n't't ~ ~ \....- D. LEGISLATIVE DISTRICTS IN wmCH TIŒ PROJECf SITE IS LOCATED: This should be the Senate and House district in which the proposed project site is located. If you are not sure of the district, contact your local office of the Supervisor of Elections. (There is only one each.) State Senator: Wi11iam "Doc" Neyer!': Senate District Number: 27 State Representative: Ken Pruitt House District Number: 81 E. Briefly describe the physical characteristics of the project. Include land resources, vegetation, fish and wildlife, historical, archaeological resources, previous land usage and transportation access as well as other pertinent information. See Attached 3. FINANCIAL INFORMA TION A. FRDAP Funds Requested Line A $ 200.000 B. Local Funds Available: 1. Cash: Line B $ 200,000 2. In-Kind: Line C $ 3. Land Value Line D $ [fproperty is developed, land value CANNOT be used as a match. Total Local Funds Available: Line E $ 200,000 Sum of lines B, C and D Line F $ 400,000 Sum of Lines A and E C; Total Cost of Proposed Project: The Total Project Cost (Line F) must equal the grant request (Line A) plus the totalloca~funds. av~Uable (Line E). This figure (Line F) should not total more than $400,000 for the purpose of thlS applIcatIon. Page 4 of 19 'J:"PC:_ A n~ ~ ~ D. Project Cost Estimate (COMPLETE ONLY FOR DEVELOPMEr-.'T PROJECTS): Ifland value is used as match. it should be included under primary cost, Primary costs include all recreation facilities and opportunities. Primary cost must be equal to or greater than fifty percent of the total cost. A.ttach a separate sheet if needed. Remember to include each element in your conceptual site plan. PRIMARY RECREATION AREAS AND FACILITIES: Including. but not limited to, beach access, picnic facilities. fishing piers, ballfields, tennis courts, bicycle trails, etc. Costs of planning and site preparation should be included within the cost of each element. '-' Quantity Description - Estimated Cost 1 Activity Pavilion / Restroom 100,000 N E W 5 Family Picnic Shelt~rs 48,650 0, R E 3 N Pavilions 30,000 0 v 20 Camp Sites 40,000 A T I 0 N s Total PrimarY $ 218,650 SUPPORT FACILITIES AND IMPROVEMENTS: Parking. restrooms, landscaping. security lighting. and such other cos~ should be included under support costs. Costs of planning and site preparation should be included within the cost of each ellment. Amenities such as benches, trash cans. utilities, water fountains, or bike racks will receive no points when being scored. '-' Quantity Description Estimated Cost N 1 Gatehouse 80,000 E Picnic Tables, Trash w Various Cans, Benches 21,350 R E 2 Restrooms N 30,000 0 v 1 Convert old Restroom to Laundry/Office/ 50,000 A Rec. Room T I 0 N . S Total Support $181,350 TOTAL COST OF PROPOSED PROJECf S 400,000 Page 5 of 19 9"'9'>'" An.,":! ~ PART 11- EVALUA TION CRITERIA /. GENERAL EVALUATION CRITERIA 1. CAPIT AL IMPROVEMENT PLAN A. Is the proposed project identified, in whole or in part, in the applicant's capital improvement plan or schedule d\J!Ì11g the current or next three (3) fiscal years? (20 points) x Yes No --- OR --- B. Is the proposed project identified as part of the plan through an adopted resolution committing the applicant to amend their capital improvement plan or schedule and complete the project should it receive program funds? (10 points) Yes No \... If "Yes." provide a copy of the five-year capital improvement schedule included in the applicant's adopted Local Comprehensive Plan - OR - a copy of a resolution amending the existing schedule to include the proposed project. The capital improvements schedule must clearly indicate the proposed project. Please highlight project name, amount and year. (please tab as Exhibit ~ A") 2. STATE COMPREHENSIVE OUTDOOR RECREATION PLAN A. Explain how the proposed project would address one or more of the issues or goals identified in the State Comprehensive Outdoor Recreation Plan. Use the OUTDOOR RECREATION IN FLORIDA -1994 (SCORP). Provide quotations or other appropriate references with explanations to justify the correlation. (please tab as Exhibit "B") (4 points) EXHIBIT "B" '-" Page 6 of19 \..r '-" '-" EXHIBIT B The Savannas Recreation Area project would implement at least three of the policies most directly affecting the State's outdoor recreation progr::lmming efforts: -Acquire, retain, manage and inventory public lands to provide recreation, conservation and related public benefits. . -Expand state and local efforts to provide recreational opportunities to urban areas, including the development of activity-based parks. -Encourage the use of public and private financial and other resources for the development of recreational opportunities at the state and local levels. (Outdoor Recreation in Florida 1994, page 9.1) In addition, this project is consistent with several of the recommendations for future action--tourism, canoe trails, hiking trails and picnicking. Improvements and additions to the Savannas Recreation Area will increase the opportunity for campers and day users. Improved facilities will be more attractive to out-o.f-town visitors, increasing tourism. As changes occur, the county will develop a support group and volunteers who will begin to solìcit private funding and work with community groups to raise the awareness of the Savannas and increase its standing in the minds of residents and visitors. ~ B. 1995 RELATIVE NEED INDEX BY REGION Locate the applicant's region and circle each priority resource/facility need as proposed in the project on page 5 of this application which is included in the applicant's planning region: (7 points) l~7 ~ VIII ~ I Bicycle Riding * Hiking * Freshwater Fishing (No Boat) _....!IX Horseback Riding *Freshwater Beach Activities*Outdoor Swimming Pool Use } II Freshwater Fishing (No Boat) '" Bicycle Riding ill Bicycle Riding * Saltwater Fishing (No Boat) \..- .IV v Bicycle Riding'" Archaeologica1lHistoric Sjtes Saltwater Fishing (No Boat) '" Freshwater Beach Activities Hiking * Horseback Riding'" Freshwater Fishing (No Boat) .x. Bicycle Riding * Saltwater Fishing (No Boat) þ); .,~ð· :J.: ~~-... ~ ..... VI Bicycle Riding * HikiIig '" Saltwater Fishing (No Boat) Freshwater Beach Activities'" Outdoor Swimming Pool Use \......- FPS.A033 vn Bicycle Riding * Horseback Riding VITI Bicycle Riding'" Saltwater Beach Activities * Hiking * Horseback Riding Hunting * Outdoor Swimming Pool Use IX Bicycle Riding'" Freshwater Beach Activities'" Nature Study'" Hiking Hotseback Riding'" Hunting'" Outdoor Swimming Pool Use'" Shuffleboard X Bicycle Riding'" Freshwater Fishing (No Boat) * Hiking'" Horseback Riding Saltwater Fishing (No Boat) '" Freshwater Beach Activities * Outdoo'r Swimming Pool Use XI Horseback Riding'" Hiking'" Hunting * Freshwater Fishing (No Boat) Freshwater Beach Activities'" Tent Camping * Outdoor Swimming Pool Use . . . Page 7 of19 3. PUBLIC PARTICIPATION '-'" Public Participation - Indicate which of the following apply (Check ALL that apply): x A. x x ~ An advertised public meeting was held solely for the purpose of discussing the proposed project. Attach a copy of proof of publication for the advertisement. Meeting must be for the SOLE PURPOSE of discussing the project proposed in the applicatûm. If submitting 2 applications, must hold separate meeting for each project. The advertisement should indicate that the purpose of the meeting is to discuss a ¡:¡WAP grant for this project site. (please tab as Exhibit"C-l") (10 points) B. The project was discussed at a regularly scheduled meeting of the applicant's advisory board responsible for park, recreation and leisure service activities. Proyide a copy of the agenda and/or minutes of the advisory board meeting(s) where this project was discussed. The board must be an appointed group of citizens, such as a parks a~d recreation advisory board, who would normally review projects similar to the proposed grant application. Discussion must take place at a regularly scheduled meeting. Planning and zoning or similar boards may be used if a parks and recreation advisory board does not exist. CITY OR COUNTY COMMISSIONS ARE NOT CONSIDERED ADVISORY BOARDS. (please tab as Exhibit "C-2") (7 points) C. Public input on the proposed project was obtained through presentations to community organizations, neighborhood associations anellor a written opinion survey. Provide documentation (agenda, minutes or thank-you letter) showing that presentations regarding this project were made to community organizations or groups OR provide a copy of the survey instrument and a summary of the results and explain how the results relate to the proposed project. (please. tab as Exhibit "C-3") (4 points) 4. OPERATION AND MAINTENANCE Capability to develop, operate and maintain the project site: (please check ONLY one): X The applicant has a full-time recreation or park department staffed to provide facility development, programming and maintenance. If this option is selected, provide a copy of an agency organizational chart and a brief position description. (please tab as Exhibit "D") (6 points) '-- FPS-A033 The applicant has demonstrated the existence of a full-time ability to provide facility development, programming and maintenance. If this option is selected, explain on a separate sheet. (please tab as Exhibit "D") (4 points) The applicant has otheT means of providing facility development, programming and maintenance. If this option is selected, explain on a separate sheet. (please tab as Exhibit "D") (2 points) Page 8 of 19 5. P ARK PARTNERSHIP '-" The proposed project is supported through a written cooperative agreement between the applicant and a private or public entity in which said entity agrees to furnish 1 0% or more of the total project costs in cash, land, or labor services for the project with the applicant holding the leading management responsibility. Yes x No If "Yes", submit a copy of the coopèrative agreement. Written agreement must be executed by the end of the submission period and quantify the donation in monetary units. (please tab as Exhibit "E") (3 points) 6. TRAIL CONi'I'ECfIV1TY The project provides for increased traii access by (a) connecting an existing, publicly owned and designated recreational trail with a project trail outside the project boundary; or (b) cOIUlecting two publicly designated trails outside of any park. Yes x No If "Yes", mark and indicate new project trail and where it COIUlects to ~e existing trail(s) on the project site plan. (please tab as Exhibit "G") (5 points) II. DEVELOPMENT CRITERIA- (COMPLETE ONL Y FOR DEVELOPMENT PROJECTS) \...- 1. NEW DEVELOPMENT List the existing facilities/improvements on the project site. Include improvements such as baseball fields, basketball courts, trails, boat ramps. etc. (Bullet lists are encouraged) (5 points, if undeveloped) N/A 2. Th'FRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA A. List the facilities which are addressed on page 5 of this application which are identified in the priority ranked index clusters of outdoor facilities needs for renovation and/or new construction identified within the applicant's population density as set forth in the Department's study. The study entitled "Infrastructure Assessment ofl.ocal Government Recreation and Park Department Facility Needs in the State of Florida" has an effective date of December 1995. (See attached pages 12-16 for Priority Ranked Index Clusters. A project facility not listed in the priority ranked indexes will receive a score of a similar facility included in the indexes, as determined by the Department staff.) Density 115 (Maximum 30 points) 6 - New Activity Center 2 - Ren. Camp Sites 3 - Ren. Picnic Shelters 6 - New Gatehouse 6 - Ren. to Laundry / Rec. Room 4 - New Family Picnic Shelter~ 5 - Ren. Restrooms 11 Total 32 .~ 21 Page 9 of 19 \.- B. Does the proposed project, in whole or in part, address the highest priority of infrastructure funding needs for the applicant's population density as set forth in the study titled "19951NFRASTRUCTURE ASSESSMENT OF L'OCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA". Use the table below to determine in which priority funding need ranking the project faIls. (Check ONLY one): x Highest Priority Funding Need (13 points) Second Highest Priority Funding Need (8 points) Rank 1 2 Rank ,-,. 1 2 Rank 1 2 Rank 1 2 Rank 1 2 Population Density 1- Population Under 10,000 Fundin~' Index Construction 87.7 Renovation 84.0 Population Density,2 - Population 10,000 to 24,999 Funding Index Renovation , 86.9 Construction 79.8 Population Density 3 - Population 25,000 to 49,999 Funding Index Construction 88.8 Renovation 76.7 Population Density 4 - Population 50,000 to 99,999 Funding Index Construction 93.8 Renovation 91.8 Population Density 5 - Population 100,000 and Over . Funding Index Renovation 97.4 Construction 82.2 Source: The J 995 Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs in the State of Florida '-" 'FP~-Am1 Page 10 of 19 Ill. ACQUISITION CRITERIA (COMPLETE ONL Y FOR ACQUISITION PROJECTS) '-" 1. INFRASTRUCTURE ASSESSMENT OF LOCAL GOVERNMENT RECREATION AND PARK DEPARTMENT FACILITY NEEDS IN THE STATE OF FLORIDA List all the facilities that will be developed for this project Only facilities identified in the top three priority ranked index clusters of outdoor facilities needs for new construction identified within the applicant's population density as set forth in the Department's study entitled "Infrastructure Assessment of Local Government Recreation and Park Department Facility Needs in the State of Florida", effective December 1995, will receive these points. (Priority ranked index clusters are attached as pages 12-16.) (15 points) 2. NEEDED RECREATIONAL ACREAGE Describe how the project provides for identified need(s) for additional park acreage pursuant to the applicant's adopted local comprehensive plan. (15 points) \.....- 3. CAPITAL IMPROVEMENT PLAN A. Is the proposed development of the property identified in the applicant's capital ÍI?provement plan (CIP) or schedule during the current or next three (3) fiscal years? Yes No (6 points) -OR- B. Is the proposed development of the property included as part of the plan through an adopted resolution committing the applicant to amend their CIP and develop the property should it receive program funds? Yes No (3 points) , ~ If "Yes. II provide a copy of the five-year capital improvement schedule included in the applicant ~ ado pied local comprehensive plan - OR ...., a copy of a resolution amending the existing schedule to include the development of the proposed project. The capital improvements schedule must clearly indicate the developmenl of the proposed project. Please highlight project name, amount and year. (please tap as Exhibit" A") Page 11 of 19 FPS-A033 ~ ~ Maintenance Building N Bridge-TrailAccess - Full-Hookup Additional Camp Sites Gatehouse Pedestrian Patl:1way (Millings) 1; '. §AVAWW~~' ~(D)W~ ~ ~~. OoIYJ@IlCi (5@1!!JGm\1. ~~ @Xl @<a(YJœ'II'W ~~D~ßD@œCiOOß ~œ~~~~E1@] RQadwaY/' (Millings) ____- ~~~A~atehouse '-" J Conceptual Site Plan Existing FRDAP Grant Future _ Existi~glGrant (Renovation) .. ParkiDQ for . Trail connection & Rshing Sign & Entrance ::;., ..:..........-..::....... :::::::::::::::: . , . :. ..' .. '-" MEMORANDUM TO: Douglas Anderson, County Administrator FROM: Patti Raffensberger, special Facilities Manager, Leisure Services Department Don McL~~, Projects Manager ...................................................,-r' .....·_..·~···h· .... ..............~...... DATE: August 15, 2000 SUBJECT: FRDAP Grant for the Savannas Recreation Area ================================================================= Per the instructions, we have contacted as many Commissioners as possible to gain their input on items they'd like to have inc1ud~4 in a FRDAP grant for the Savannas. \>le have compared their comments with grant documents as well and for the most part, Commissioners co~~e~ts are in line with items that can be funded by the grant.' \>le have also identified pote~tial matching funds. ~ r-tatchino Funds An amount of $200,000 can be [¡I.ade available by delaying some of the proj ects that are listed in the fifth year of the "Investr..ent for the Future" plans. Those projects would be moved to the following year's list of projects. Board ac~ion will be nece~sary to make this change. This would allow us to apply for a $200,000 grant. prooosed Pro;ects to be included Several of the projects listed in the legislative line item proposal would be appropriate to include in the grant application. They have been selected in such a way as to gain the maximum number of points allowed in the grant application. -Construction of new gate house -Construction 'of activity/social pavilion -Renovation of laundry and storage facilities -Renovation of bathrooms -Renovation of picnic facilities, campsites -Restoration of playground -Renovation of trails, access and bird watching tower $80,000 $55,000 $50,000 $50,000 $85,000 $45,000 $35,000 '-'