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HomeMy WebLinkAbout2006St. Lucie County Special Needs Shelter/Auditorium Progress Meeting U May 18, 2006, 3:30 p.m. Attendees: Johnnie Lohrumm and Sam Ferrari of Shenkel & Shultz; Douglas M. Anderson, County Administrator; Ray Wazny, Asst. County Administrator; Carlos Durand, Fire Department; Ed Parker, Purchasing; Larry Lee and Ann Dietrich; Health Dept.; Debra Brisson, Linda Barton, Paul Julin, and Patti Raffensberger, Parks & Recreation; Roger Shinn and Don McLam, Central Services; Jack Southard and Tom Christopher, Public Safety; Paul Hiott, Veterans Services; and Beth Ryder, Community Services. The meeting began with a discussion of the roll -up door for emergency vehicles. Mr. Durand said that was okay with the Fire Department. There was a discussion about stages. It is not possible to bring the Showmobile into the building as there is not enough room to turn it. In addition, if it were possible to get it in, it could damage the rubber flooring. Portable stages could be used, such as the Wanger System. Mr. Durand wanted to talk about patient treatment. If there were a critical situation, i.e., heart attack, the patient would have to be moved into a private area, a treatment room. The room would not necessarily have to be located near the emergency vehicle, as it could be set up with the needed equipment. He said a restroom facility would also have to be provided for the patient treatment area. Tom Christopher said the triage for acceptance will take place at the entrance, that triage during the event is part of this being a special needs facility. Mr. Anderson asked what the lobby would be used for during the storm and Mr. Ferreri said it would serve as a dining area. Mr. Ferreri talked about the design of the covered entrance and lobby area. Mr. Anderson wanted to know how many ticket booths are planned and would like them to be accessed outside. Mr. Ferreri said there is 1 but they can go to 3. Mr. Anderson said to make it 3. Mr. Anderson asked if the new drawings show outside restroom access for the proposed skateboard park. Mr. Ferreri said yes, but that will be addressed later in the meeting. Mr. Ferreri went back to the design and pointed out that there will be exits on all 4 corners of the building. Mr. Anderson asked Mr. Durand how many square feet the Fire Department would need to treat critical care patients. A discussion followed about storage, emptying a storage area in an event, to be used for critical patients. Mr. Anderson suggested that one of the storage areas be placed next to the emergency vehicle covered access to be converted to a critical care treatment room during an event. The discussion turned to the locker room and shower facilities. The plan is for 6 female and 6 male private showers, all ADA compliant. Everyone agreed that this was sufficient. There was some discussion about the restroom facilities and substituting toilets for urinals. The restroom (by the locker rooms) will also be designed with a wall that can be opened or closed to accommodate indoor events and allow for outdoor access for the skateboard park. Mr. Ferreri suggested weekly meetings from now on with one representative n.n expedite the final design. Mr. Anderson expressed his concern that since scheduled for December, meeting the project deadline is going to be close. MAY 2 2 2006 J CO. ADMIN. OFFICE Mr. Christopher had a concern that there is no storage for the Health Department and asked if a storage area could be added to the 2°d floor. Mr. Ferreri went back to the design, focusing on the multi -purpose rooms, their size, and that there would be moveable walls, making the space more versatile. There was a discussion about making them smaller and adding storage space. Mr. Anderson stressed that storage should be unfinished space, with A/C only, to keep the added cost to a minimum. Mr. Ferreri said that adding 2 areas of 400 s/f space would be $160,000. more He said the building had already grown by 4,000 s/f because of Fire Dept. and Building Dept. requirements on hallways and they are continuing to work with them regarding size requirements while considering budget allotments. The locker room and restroom requirements added an additional 600 s/f. Mr. Wazny asked the architects to put in the 800 s/f of storage and bring it back to us for consideration. Mr. Lohrumm suggested putting one of the added storage areas as an addition to the 1 s` floor rather than the 2"d floor and everyone agreed. There was a brief discussion of building codes and it has been determined that permitting will be done through the County in keeping with inter -local agreements. Mr. Ferreri directed everyone's attention to the site plan. The architect would like to use some of the existing parking by the athletic fields, with some parking and handicapped parking in front of the building, as well as a drop-off area, ambulance service, etc. The placement of the building allows for future redirection of 23`d Street, but final placement will be set as soon as the survey is received in the near future. Mr. Lohrumm said they would like to leave the mature trees in place along Virginia Avenue. He asked if we want a bus loop that would accommodate 4 buses at a time and everyone agreed to do that. Mr. Ferreri said we could bring out a flat canopy to cover people arriving and have it provide a cover for the ticket booth as well. There was discussion about the type of construction that will be used on the project. Mr. Anderson asked that the marquee at the Civic Center be moved to the front of the new building site. Mr. Ferreri said that he is still waiting for the Health Department to furnish a list of foods they will need storage for so they can finish the kitchen design. Mr. Christopher said that is being worked on and will be forwarded to them shortly. Again, Mr. Ferreri asked for a smaller working group to meet weekly. In the meantime, Schenkel & Shultz are working with the Fire Department and the City of Ft. Pierce. He said the documents should be ready by the end of this month to send to the State for approval. Mr. Anderson asked Mr. Durand if he was satisfied and he said that he was The meeting adjourned at 4:50 p.m. Respectfully submitted, Barbara Heck Parks & Recreation 2 t. Lucie County Special Needs S_WWeA�irium -- - - " - w/Civi ' '1 Engineers FrogressMeettng g September 20, 2006 The meeting commenced at 4:10 p.m. in the County's 3rd Floor Conference Room. I bV ` In Attendance: Johnnie Lohrumm and Guillermo Cabrera of ScT el & Shultz D� Dennis Murphy and David Phillips of Culpeppe rpenin g Len Rice and James McTavish of TLC Engineering Commissioner Chris Craft Douglas M. Anderson, Ray Wazny, and Faye Outlaw, SLC Administration Debra Brisson and Don McLam, County Staff There was a discussion about the proposed re-routing of 23rd Street, and Mr. Murphy confirmed that it would impact the Chamber of Commerce building and Rotary Park. Mr. Anderson reported that he sent a letter to Dennis Beach, Ft. Pierce City Manager, to request that the County be allowed to permit this project instead of the City. Mr. Murphy said if we had to go through the City, we might be able to get it through fast. He said the biggest concern is figuring out what to do about the drainage so there is no problem with SFWMD. Mr. Anderson asked about the timeline, reminding everyone that the building needs to be completed by May 2008. There was a discussion of the timeline. Construction was estimated to begin by March 2007, and it is estimated that the building will take 1 year to construct. There was further discussion that 4 months are needed for SFWMD. Mr. Lohrumm said he wants to be in and out of the building department in 30 days. We will be ready to advertise for bid on 12/1/06 and the bids should be opened by January 15th. Permitting needs to be completed before that happens. Mr. Lohrumm said Schenkel & Shultz would start the process, as promised, by October 1, 2006. Don McLam is the Project Manager. There was a discussion about a retention area and Mr. McLam cautioned that we have to consider the requirements of a FRDAP grant that applies to the Lawnwood Complex when making any changes. Mr. Murphy and Mr. McLam will get together and go over the specifics. Mr. Wazny asked who is doing the SFWMD plans and Mr. Murphy said they are plan to walk it through. Mr. Wazny would like to meet on October 3rd to review the plans that are being submitted to SFWMD. Mr. Anderson will let Mike Minton know that it's coming to SFWMD the first week in October. Mr. Lohrumm said he would like to go over initial phasing with whoever we are doing the permitting with. Mr. Cabrera said they plan to go with a set of plans, get the building inspector's input to make sure we give them what they want. Mr. Lohrumm said it is key to know which department is going to take charge of the drawings and be responsible so when we get a permit, we know the right department looked at them, and S&S can move forward. He said he had some initial meetings with the County so they are familiar with the job. Mr. Anderson placed a call to Mr. Beach to ascertain whether or not the County will be able to do the permitting on the project. Mr. Beach said to plan on giving it to the City right away and he will make sure it is handled expeditiously because of our time constraints, that he will let us know for sure within a week. Mr. Anderson will work with Mayor Benton to assist us-.4s-well. - ,n OCT — 3 20" Mr. Wazny said that when the plans are available he will set up a meeting with John Alcorn, a building official with the City, along with the architects, and emphasize how important this project is and how this has to be expedited, on October 2nd. Mr. Cabrera said he would like to go ahead and meet now with the 75% drawings to get their input, and then be ready to go on the 100% drawings. There was additional discussion on the merits of a preliminary meeting. Mr. Cabrera said it is important to know if we are going in the right direction so any necessary changes could be put into the 100% drawings. Mr. Wazny will arrange a meeting for Friday. Mr. Phillips asked about the DOT driveway connection and stated he believed it could be classified as a safety upgrade that he would meet with John Spivey. Mr. Murphy confirmed and asked that a meeting be set up. Mr. McLain asked if the Fire Department had seen the plans and Mr. Lohrumm replied that they saw the initial plans, attended some meetings, and had input throughout the process. They will be given the plans at the same time they are submitted to the City. Mr. McLain said that the only component missing from a permitting standpoint is FPUA for electric, water, and natural gas. Mr. Murphy said it's all there but we just have to make sure it's in the right spot. Mr. Anderson asked for a copy of the site plan. Mr. Murphy said he needs a few more days to get that to him. Mr. Anderson also asked for a list of the green features of the project. Mr. Lohrumm said there is a spreadsheet coming with a list of everything, showing cost savings. This will be a green building but there is no time to apply for LEED certification. Mr. Lohrumm went over the latest changes, noting that the building is just over 60,000 sf. • The site plan changes include pushing the building 50' from Virginia Avenue. • The generator has been moved to the walled chiller yard that contains 2 chillers and above -ground diesel storage. • The service drive runs the length of the building for access to the chiller yard, and for EMS and waste management vehicles. There was a discussion of parking spaces and Mr. Lohrumm said the plans show 83 paved spaces. The rest of the required 300 spots will come from the front of the stadium, paving to be completed in Phase II. Mr. Lohrumm pointed out some elevation changes. The entire job will have 200 mph rated glass that does not require expensive electronic shuttering, and will allow natural light. The glass is also a security feature. There was a discussion of the exterior elevation and views of the building as it is situated. Mr. Cabrera explained that there are architectural features to enhance the exterior. Mr. Lohrumm said the colors on the building would be the same as the new addition to the County Administration complex, without the brown. Mr. Anderson said that an agenda item for approval of the plans has to be brought to the BOCC asap. After discussion, Ms. Brisson said she would prepare the agenda to go before the BOCC on October 24th, 2006. Mr. Anderson and Ms. Brisson asked that representatives of Schenkel & Shultz be there to do a Powerpoint presentation. Mr. Lohrumm went over the most recent changes to the interior plans. Areas were tagged to show P&R use and shelter mode. IT, P&R, and the Health Department will meet tomorrow and make decisions on main communication hubs, PA systems, antennas, etc. 2 Mr. Lohrumm said corian-type countertops would be added to the front restrooms instead of wall -mounted sinks. Mr. Wazny asked if elevations accommodate ADA and the answer was yes. Commissioner Craft arrived and Mr. Anderson asked that he be briefed. Commissioner Craft asked to see the gymnasium floor first. Mr. Lohrumm explained that the flooring will be Robbins pulastic rubber and he will need striping information for the 3 courts. Plans call for the courts to be divided by typical drop -down gym curtains. Mr. Lohrumm spoke about other changes: • The chiller yard was added. • The EMS vehicle space was reconfigured to reduce the cost of shuttering, and allowed for more storage space. • Mr. Lohrumm said the chiller yard is outside, surrounded by CMU walls on 3 sides, with access gates and a steel grate cover for exhaust. The generator in the chiller yard will provide power for 82 hours. There was a general discussion about storage needs and how it will be handled. Commissioner Craft asked about light efficiencies and was told that we would be provided with a list of green features. He said he would like the building to be as energy efficient as possible to extend the generator power over a longer period of time during shelter mode. A discussion followed. Mr. Anderson advised Commissioner Craft that we expect to bring the plans to the BOCC for approval on October 24th and that S&S will do a Powerpoint presentation. He added that he personally contacted Dennis Beach to determine if the County can do the permitting or if the City will do it. Commissioner Craft said he would follow up with some phone calls as well. Mr. Anderson also told Commissioner Craft that he is going to contact Mike Minton on SFWMD. Mr. McLam asked about an ADA access doors to the lobby. Mr. Lohrumm said the doors would be a swing type, step -on sensor door. Commissioner Craft was briefed on the 200 mph glass. Mr. Lohrumm also pointed out the proposed location of the skateboard park and the special access to the shelter's restroom facility. The restrooms that can be accessed from the skateboard park will have durable stainless -steel fixtures. Commissioner Craft asked for solar hot water heaters or multiple heaters that can be shut off when not needed. Mr. Cabrera said he would check to see if solar heaters meet hurricane ratings. Ms. Brisson suggested on -demand type gas hot water heaters. Mr. Lohrumm said the design allows restroom access to be based on user capacities. There was a discussion about the size of the main gymnasium floor. It is 22,774 sf with the bleachers rolled up. Mr. Lohrumm went over the kitchen plans. It is designed to provide cold or hot meals. He pointed out the features of the kitchen and how it will serve the needs of P&R use and shelter mode use. Mr. Cabrera said their kitchen consultant is an architect and a chef. Mr. Christopher asked about a place to put a refrigerator to store medications and it was determined that it could be placed in the triage area or the morgue. Mr. Christopher will make a decision and let Mr. Lohrumm know. 3 Mr. Lohrumm said he was going to put an alternate in the bid to have operable partitions in the first 6 multi -purpose rooms to open them up, as Mr. Anderson requested. It was decided that multi -purpose room 7 would have a permanent wall because it will be used for P&R storage. Two of the rooms will have sinks for recreational activities. There was a discussion about the flexibility of the events that can be accommodated in the main gymnasium area and multi- purpose areas. Mr. Lohrumm confirmed that the IT issues needed to be taken care of tomorrow and Ms. Brisson said she would set up a meeting asap. Mr. Lohrumm said he has a CD of the many different things that can be done to the concrete. With stained concrete you can get a terrazzo or a marble look with a wide range of colors. It is easy to maintain, durable, and it is green. Ms. Brisson asked how it is transitioned to the wall and she was told there is a typical vinyl baseboard. Mr. Lohrumm said there would be sheet vinyl in the multi -purpose rooms. He will provide some alternatives for Ms. Brisson to look at as well. The lobby will be the stained concrete and Mr. McLam asked to have the County seal, in color, etched into the floor. The restrooms will have elastic flooring and ceramic tile walls. The mechanical areas will have painted concrete floors. Mr. Lohrumm said the upstairs offices will be carpet and sheet vinyl and the upstairs restroom will have the same finishes as downstairs. The stairs will be basic concrete with treads, and stained concrete on the landings. Mr. Cabrera suggested rubber on the stairs. There will be a handrail along the gallery. Interior colors will be selected at a later date with Beth, their interior designer. Mr. Lohrumm said they are not providing furniture but will assist us on office layouts to provide outlets, etc. Ms. Brisson asked if Mr. Lohrumm had a preference on the stained concrete. She will review the CD and then compare ideas. The meeting adjourned at 5:30 p.m. Su itted by, Ae_� Barbara Heck C!