HomeMy WebLinkAbout06-12-2007 Signed AgendasINVESTMENT FOR THE FUTURE
AGENDA REQUEST
ITEM NO: C-Al
DATE: June 12. 2007
REGULAR ( ]
PUBLIC HEARING [ )
CONSENT [ X]
TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation
PRESENTED BY: Debra Brisson
Director
SUBJECT: (REVISED Agenda # C-11 May 8, 2007) Approve Interlocal Agreement for
Contribution/School Board/Dan McCarty Middle School.
BACKGROUND: The School Board, the City of Ft. Pierce, and the County are in agreement that
parking area improvements at the Dan McCarty Middle School track are needed. These
improvements will improve traffic flow and safety on the roadways adjacent to and within the
vicinity of the property and the track. The School Board agrees to fund a one-third share of the
total project cost and the County agrees to be responsible for a two -third share of the total
cost of designing, permitting, and construction the Parking Area Improvements. During the FY
06/07 budget hearings, the Board of County Commissioners approved $125,000 for the Dan
McCarty project. The School Board will be the project manager. Staff is still working with the
City of Ft. Pierce on their one-third contribution and the City Manager has agreed to
recommend its one-third contribution towards this project.
PREVIOUS ACTION: Approved Agenda # C-11 May 8, 2007 (attached)
FUNDS WILL ARE AVAILABLE: 316-7210-563000-760018 (IFF-Parks-Infrastructure)
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the
Interlocal Agreement For Contribution between the County and the School Board for parking
area improvements at the Dan McCarty Middle School track as drafted by the School Board's
Attorney and reviewed by the County Attorney. Authorize the Chairman to sign.
COMMISSION ACTION: CONCURRENCE:
[, APPROVED [ ] DENIED,,,
( ] OTHER:
Approved s-o D g nderson
County Administrator
Coordination/Signatures
n
County Attorney: Mgt 8 Budget: I� ter, }`J, / Purchasing_
Originating Dept: Public Works: Other:
Finance: (Check for Copy only, if applicable)
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To: Board of County Commissioners
From: Linda Barton, Assistant Director ZA-.2—
Subject: Approval of Agenda Item # C-Al
Date: June 12, 2007
PARKS &
RECREATION
DEDRA DR1550N
Director
The School Board, the City of Ft. Pierce, and the County are in agreement that
parking area improvements at the Dan McCarty Middle School track are needed.
These improvements will improve traffic flow and safety on the roadways
adjacent to and within the vicinity of the property and the track. The School
Board agrees to fund a one-third share of the total project cost and the County
agrees to be responsible for a two -third share of the total cost of designing,
permitting, and construction the Parking Area Improvements. During the FY
06/07 budget hearings, the Board of County Commissioners approved $125,000
for the Dan McCarty project. The School Board will be the project manager. Staff
is still working with the City of Ft. Pierce on their one-third contribution and the
City Manager has agreed to recommend its one-third contribution towards this
project.
Cc: Doug Anderson, County Administrator
Ray Wazny Assistant County Administrator
File
JOSEPH E. SMITH Disrrwt No 1 - '%c)UG CO WARD Jisrricr No. 2 - PAULA A LEu IS isrriu No. 3 - CHAT 1AGRANDE District No. 4 - CHRIS CRAFT, District No. 5
Counry Adrninisrroror - Doi.igIos M. Anden.m
230(_' Virginio avenue • Fort Pierce, Rondo 34982-5652
Phone ("772) 462 1518 • Fax (7 211 d62-1Q40 • E-moil: brissondC?cosr-lude.fl.us
www.co.st-lucie.fl.us
PARK REFERENDUM
AGENDA REQUEST
ITEM NO: C-A2
DATE: June 12, 2007
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation
PRESENTED BY: Debra Brisson, Director
SUBJECT: Approve Change Order No. 5/Recreation Design & Construction-004-07-655/
Lakewood Park Regional Park Project
BACKGROUND: Staff is requesting that the Board of County Commissioners approve Change
Order No. 5 with Recreation Design & Construction (RDC) (C04-07-655) in the amount of
$447,586 for construction of new "revised" turn lane for the Lakewood Park Regional Park
Project. The new contract sum will be $9,044,268. George Beck of Creech Engineers has
reviewed Recreation Design & Construction's change order & schedule of values and has
determined that the amount requested for the change order is within budget based upon
Department of Transportation unit pricing.
PREVIOUS ACTION: N/A
FUNDS ARE AVAILABLE: 129-7210-563000-7692 (MSTU-Infrastructure-Lakewood Park Decel
Lane)
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve
Change Order No. 5 with Recreation Design & Construction (C04-07-655) in the amount of
$447,586 for construction of new "revised" turn lane for the Lakewood Park Regional Park and
authorize the Chairman to sign. The new contract sum will be $9,044,268.
COMMISSION ACTION:
[)q APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-o
CONCURRtNCE:
DouIVnderson
County Administrator
Coordination/Signatures
County Attorney: Mgt & Budget: �` �/ �� Purchasing:
Originating Dept: ice=., Public Works: Other:
Finance: (Check for Copy only, if applicable)
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COUNTY
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Parks and Recreation be
Memorandum
To: Board of County Commissioners
From: Linda Barton, Assistant Director
Subject: Approval of Agenda Item #C-A-2
Date: 6/6/2007
Staff is requesting that the Board of County Commissioners approve Change Order
No. 5 with Recreation Design & Construction (RDC) (C04-07-655) in the amount of
$447,586 for construction of new "revised" turn lane for the Lakewood Park
Regional Park Project. The new contract sum will be $9,044,268. George Beck of
Creech Engineers has reviewed Recreation Design & Construction's change order &
schedule of values and has determined that the amount re uested for the ch
q ange
order is within budget based upon Department of Transportation unit pricing.
LB: em
Attachment
cc: D. Anderson, County Administrator
R. Wazny, Assistant County Administrator
Chron File
AGENDA REQUEST ITEM NO. 6
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71
COUNTY�'�3�-7
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DATE: 6/12/2007
REGULAR [ X ]
PUBLIC HEARING [ ]
CONSENT[ ]
TO: Board of County Commissioners PRESENTED
SUBMITTED BY (DEPT): County Administration and Assistant County Administrator
Growth Management
SUBJECT: Rural Land Stewardship Area (RLSA) Program Monthly Status Update
BACKGROUND:
GENERAL NOTES:
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION:
COMMISSION ACTION:
See Attached Memorandum.
See Attached Memorandum.
N/A
N/A
Staff recommends the Board accepts the status report and provide discussion
if needed.
[APPROVED [ ] DENIED
[ ] OTHER:
Approved s-o
Review and Approvals
County Attorney: Management & Budget:
Originating Dept: Other:
Finance: (Check for Copy only, if applicable)
Douglas M. Anderson
County Administrator
Purchasing:
Effective:
AGENDA REQUEST
ITEM NO. 7
TO:
SUBMITTED BY (DEPT):
SUBJECT:
BACKGROUND:
GENERAL NOTES:
FUNDS AVAILABLE:
PREVIOUS ACTION:
Board of County Commissioners
County Administration and
Growth Management
Growth Management Operations
See Attached Memorandum.
See Attached Memorandum.
N/A
N/A
DATE: 6/12/2007
REGULAR [ X ]
PUBLIC HEARING [ ]
CONSENT[ ]
PRESENTED BY:
Assistant County Administrator
RECOMMENDATION: Staff recommends the Board discuss the workload and staffing issues existing
in the Growth Management Department and provide staff direction on which of
the proposed actions or other actions, if any, the Board wants to pursue to
ameliorate the current situation.
Staff is also recommending the Board temporarily defer certain of its
priorities to allow staff to complete the state mandates. The recommended
deferred priorities include the CPA Feasibility Study, TDR Program,
Development Fee Schedule, Neighborhood Planning Charette and Fast Tracking
Commercial/Industrial Project Guidelines.
COMMISSION ACTION:
[ ] APPROVED [ ] DENIED
[OTHER: Proceed with the
drafting of the Stop
Gap Ordinance and
bring back to the
Commissioners for
Review and Appro review asap.
County Attorney: I ment & Budget:
Originating Dept: Other:
Finance: (Check for Copy only, if applicable)
Dou(las M. Anderson
County Administrator
Purchasing:
Effective:
AGENDA REQUEST ITEM NO. g
TO: Board of County Commissioners
SUBMITTED BY (DEPT): County Administration
DATE: June 12, 2007
REGULAR [X]
PUBLIC HEARING 0
CONSENT 0
PRESE BY:
ou las Anderson,
Count A inistrator
SUBJECT: North Fork St. Lucie River Aquatic Preserve Management Plan revision.
BACKGROUND: Attached is a letter from Laura Herren, Manager of the Florida Department of
Environmental Protection SE Florida Aquatic Preserve Field Office
requesting Comm. Coward's participation on the Advisory Committee for the
North Fork St. Lucie River Aquatic Preserve Management Plan revision.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board appoint Comm. Coward or designee to
participate on the Advisory Committee for the North Fork St. Lucie River
Aquatic Preserve Management Plan revision.
COMMISSION ACTION:
WAPPROVED 0 DENIED
0 OTHER:
Approved 5-0
Comm. Coward
appointed.
County Administrator
Review and Approvals
County Attorney: Management & Budget: Purchasing: _
Originating Dept: Other: Other:
Finance: (Check for Copy only, if applicable) Effective: 5/96
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AGENDA REQUEST
ITEM NO. RA-1
DATE: 6/12/07
REGULAR (X)
PUBLIC HEARING( )
CONSENT( )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director
SUBJECT: Request For Qualifications #07-052, Emergency Operations Center Construction
Contractor Pre -Qualification; Disqualification of Contractor.
BACKGROUND: Please see attached memorandum.
FUNDS AVAILABLE: N/A.
PREVIOUS ACTION: N/A
RECOMMENDATION:
COMMISSION ACTION:
Staff recommends Board uphold staffs determination to disqualify Jacquin & Sons,
Inc, from bidding on the construction of the new Emergency Operations Center.
(; APPROVED O DENIED
( ) OTHER
Approved 5-0
CONCURR E:
Yougds M. Anderson
County Administrator
Coordination/Signatures
County Attorney (X) �` Mgt. &Budget () Purchasing (X)
Engineering. () Other( )
Finance: (check for copy, only if applicable) _
Other( )
PURCHASING DEPARTMENT
Neil Appel, C.P.M., Director
MEMORANDUM
To: Board of County Commissioners
From: Neil Appel, Purchasing Director
Date: June 6, 2007
Re: Jacquin & Sons Protest; Request For Qualifications (RFQ) #07-052
Emergency Operations Center Construction Contractor Prequalification
............................................................................................
Background
St. Lucie County staff is currently reviewing the final design drawings prior to issuing an Invitation To Bid to
construct a new Emergency Operations Center. To facilitate the selection of a construction contractor, staff
elected to issue a Request For Qualifications to perform a thorough review of interested contractors
qualifications prior to issuing the Invitation to Bid.
On April 8, 2007 Request For Qualifications # 07-052 was issued, (Legal Notice attached as attachment #1).
This Legal Notice was posted in the following publications:
1. Ft. Pierce Tribune
2. Port St. Lucie News
3. The Palm Beach Post
4. Demand Star (bid website)
5. County website
6. Purchasing Office Hallway Display Cabinet
St. Lucie County's standard practice is to have contractors check the County website and Demand Star to review
current open St. Lucie County Invitations to Bid and Requests for Proposals/ Qualifications. Invitations to Bid
and Requests for Proposals / Qualifications issued by St. Lucie County in the past have always include language
that all inquiries be made in writing and directed to the St. Lucie County Purchasing Department.
RFQ # 07-052 was scheduled to close May 3, 2007 and a mandatory pre -qualification meeting was scheduled
for April 19, 2007 at the current Emergency Operations Center.
On April 24, 2007, Mr. Jacquin telephoned me and asked if the mandatory pre -qualification requirement could be
waived, and at that time I explained to him that this requirement could not be waived. He then contacted the
Assistant County Administrator, Mr. Wazny, requesting that he look into this and determine if there was an
appeal process. On or about April 25, 2007, 1 explained the situation to Mr. Wazny who then conveyed the
information to Mr. Jacquin. Mr. Jacquin then followed this up with a written Request For Information (RFI).
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. C2A
DATE: June 12, 2007
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [ x ]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Heather Sperrazza Lueke
Assistant County Attorney
SUBJECT: Extension of Declaration of State of Local Emergency -
Indian River Drive
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION:
COMMISSION ACTION:
See CA No. 07-0807
Staff recommends that the Board approve the
Declaration and authorize the Public Safety Director to
sign the Declaration.
[ ] APPROVED [ ] DENIED
[ OTHER:
Pulled prior to the
meeting.
[X] County Attorney:
[ ] Road & Bridge.:
CONCURRE
Dou as . Anderson
County Administrator
Review and Approvals
[ ]Management & Budget: [ ]Purchasing:
[ ) Parks & Recreation Director [ ] Solid Waste Mgr
[ ]Finance: (check for copy only, if applicable)
Effective 5/96
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AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: PURCHASING DEPARTMENT
ITEM NO. C3-A
DATE: 6/12/07
REGULAR( )
PUBLIC HEARING ( )
CONSENT (X)
PRESENTED BY:
Neil Appel Purchasing Director
SUBJECT: Request Board approval of the following short listed firms and permission to conduct oral
presentations to rank the short listed firms for fee and contract negotiations from Request For
Qualifications #07-047, Geotechnical Engineering Services Continuing Contracts.
Firm List
Dunkelberger Engineering & Testing, Inc Nutting Engineers of Florida, Inc.
Ardaman & Associates, Inc. Tierra, Inc.
Nodarse & Associates, Inc Andersen Andre Consulting Engineers, Inc.
Professional Service Industries, Inc. MACTEC Engineering and Consulting, Inc.
BACKGROUND: Please see attached memorandum.
FUNDS AVAILABLE: Funds will be available on a per project basis
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff requests Board approval of the above listed short listed firms and permission to
conduct oral presentations to rank the short listed firms for fee and contract
negotiations from Request For Qualifications #07-047, Geotechnical Engineering
Services Continuing Contracts.
COMMISSION ACTION:
APPROVED O DENIED
O OTHER
Approved 5-0
[�o)Zjla,y9. Anderson
Coun Administrator
Coordination/Signatures ,
Mgt. & Budget 'I+ �� .'
X Purchasing (X)
County Attorney (X) y � ( )
Engineering (X) ��b' Other O Finance: (check for copy, only if applicable)
AGENDA REQUEST
ITEM NO. C3-B
DATE: 6/12/07
REGULAR( )
PUBLIC HEARING( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director
SUBJECT: Request Board approval of the following short listed firms and permission to conduct oral
presentations to rank the short listed firms for fee and contract negotiations from Request
For Qualifications #07-044, Stormwater Management Design and Permitting Services
Continuing Contracts.
Firm List
Inwood
CDM
Miller Legg
Boyer -Singleton
Greenhorne & O'Mara
Keith & Schnars
Creech
Eng & Environmental
Jones Edmunds
Craven Thompson
BACKGROUND: Please see attached memorandum.
FUNDS AVAILABLE: Funds will be available on a per project basis
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff requests Board approval of the above listed short listed firms and permission
to conduct oral presentations to rank the short listed firms for fee and contract
negotiations from Request For Qualifications #07-044, Stormwater Management
Design and Permitting Services Continuing Contracts.
COMMISSION ACTION: CONCURRE
(: APPROVED () DENIED
O OTHER
Approved s-o
Coordination/Signatures
County Attorney (X) Mgt. & Budget (X) ��1 Purchasing (X)
3'M. Anderson
Administrator
Engineering (X) ANP Other ( ) Finance: (check for copy, only if applicable)
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AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: PURCHASING DEPARTMENT
ITEM NO. C-3C
DATE: 6/12107
REGULAR( )
PUBLIC HEARING( )
CONSENT (X)
PRESENTED BY:
Neil Appel Purchasing Director
SUBJECT: Permission to negotiate fees with firms from Request For Qualifications #07-042, Construction
Management Services Continuing Contracts, and if negotiations are successful, to award contracts
to the following firms:
Firm List
Inwood Consulting, Inc. LBFH, Inc.
Arcadis TBE Group, Inc.
Stanley Consultants, Inc. Keith & Schnars
BACKGROUND: Please see attached memorandum.
FUNDS AVAILABLE: Funds will be available on an a per project basis
PREVIOUS ACTION: The Board of County Commissioners approved the shortlist for oral presentations on
5/8/07, Agenda item #C5-A.
RECOMMENDATION:
COMMISSION ACTION:
Staff requests Board approval to negotiate fees with the successful firms selected
after performing oral presentations for Request For Qualifications #07-042,
Construction Management Services Continuing Contracts; and if negotiations are
successful, to award contracts to the successful firms listed above and authorize the
Chairman to sign the contracts as prepared by the County
(; APPROVED () DENIED
() OTHER
APProved 5-0
County Administrator
Coordination/Signatures
County Attorney (X) Mgt. & Budget (X) Purchasing (X)
Engineering (X) ' Other ( ) Finance: (check for copy, only if applicable)
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AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: PURCHASING DEPARTMENT
ITEM NO. C3-D
DATE: 6/12/07
REGULAR( )
PUBLIC HEARING ( )
CONSENT (X)
PRESENTED BY:
Neil Appel Purchasing Director
SUBJECT: Permission to ask the Florida Association of Counties to support the Resolution adapted by The
Florida Association of Public Purchasing Officers (FAPPO) amending Section 287.055 F.S. as
stated.
BACKGROUND: Please see attached memorandum and draft letter.
FUNDS AVAILABLE: N/A.
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff requests Board approval to ask the Florida Association of Counties to support
the Resolution adapted by The Florida Association of Public Purchasing Officers
(FAPPO) amending Section 287.055 F.S. as stated.
COMMISSION ACTION:
( APPROVED O DENIED
() OTHER
Approved s-o
Coordination/Signatures
County Attorney (X) % OSm Mgt. & Budget ( )
Other (
Other( )
Finance: (check for copy, only if applicable)
Dou asAl. Anderson
County Administrator
Purchasing (X)
Other( )
- PARK REFERENDUM ITEM NO: C-4
0 DATE: June 12, 2007
` AGENDA REQUEST REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation
PRESENTED BY: Debra Brisson
Director
SUBJECT: Release of Retainage/The Collage Companies (C06-06-334)/Lawnwood Sports
Complex SoccerFields
BACKGROUND: On June 13, 2006, the BOCC awarded the bid for construction of the
Lawnwood Complex Soccer Fields to Collage Companies. The project is complete and Collage
is requesting release of retainage in the amount of $41,387.25
PREVIOUS ACTION: N/A
FUNDS ARE AVAILABLE: 129-0000-205100-000 (MSTU Retainage Lawnwood Soccer)
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve
The Collage Companies (C06-06-334) request to release retainage in the amount of $41,387.25
due to completion of the Lawnwood Complex soccer fields project.
COMMISSION ACTION:
[?j APPROVED ( ] DENIED
[ ] OTHER:
Approved 5-0
Coordination/Signatures
County Attorney:` t & Budget:
Originating Dept: Public Works:
Finance: (Check for Copy only, if applicable)
Other:
ugymaerson
unty Administrator
Purchasing:
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: St. Lucie County Sheriff's Office
ITEM NO: C5
DATE: June 12, 2007
REGULAR [
PUBLIC HEARING[
CONSENT [X
PRESENTED BY: Sheriff's Office
SUB]ECT: Permission to apply for a 2007 COPS Secure Our Schools grant from the U.S.
Department of Justice, Office of Community Oriented Policing Services.
BACKGROUND: St. Lucie County Sheriffs Office has been invited to apply for a U.S.
Department of Justice, Office of Community Oriented Policing Services COPS Secure Our
Schools grant. The program requires a partnership agreements with the St. Lucie County
School District, the St. Lucie County Fire District, Fort Pierce Police Department, the Port
St. Lucie Police Department, and with the St. Lucie County Emergency Services Division.
Funding from this grant will help cover 50% of the cost of equipment, supplies, or contracted
Services needed to enhance communications, emergency response and recovery, and the
safety of school children, staff members, emergency responder, and school zone surrounding
communities. Total Project is $369, 700. Federal request of $184, 850.
FUNDS AVAILABLE: Required Cash Matching Funds- All participants will be required to
provide there own 50% required matching funds for their proposed program.
PREVIOUS ACTION: None.
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the St.
Lucie County Sheriffs Office submission of the application for the 2007 COPS Secure Our
Schools Grant and authorize the County Administrator to sign the application.
COMMISSION ACTION:
[ APPROVED [ ] DENIED
[ ] OTHER:
Approved s-o
County Administrator
Review and Approvals ``
County Attorney: Management & Budget I is l�
Originating Dept. Other:
Finance: (Check for Copy only, if applicable)
Purchasing:
Other:
Eff. 5/96
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Parks & Recreation/Summer Camps
SUBJECT: Contract with Weed & Seed of St. Lucie County
ITEM NO. C-6o`
DATE: 6-12-07
REGULAR []
PUBLIC HEARING []
CONSENT [xx]
PRESENTED BY: Debbie Brisson/Parks & Recreation
Director
BACKGROUND: Weed and Seed of St. Lucie County approached Parks and Recreation about enrolling children
living within the Weed and Seed boundaries in summer camps run by the Recreation Division this summer. The
Recreation Division was able to accommodate 48 children ranging in age from 5 to 14 in three of the camps for 10
weeks. Weed and Seed is providing the funding for these children and a contract is necessary in order for the county
to be paid. Funding provides for the weekly fee of $45 and any field trips or admissions charged for places they will
go. The total is $28,800. County procedures require that grant procedures be followed in order to accept this
funding. At this time, staff is requesting permission to apply for funding from Weed and Seed of St. Lucie County in
the amount of $28,800. Authorize the Chairman to sign the contract.
FUNDS AVAILABLE: Funds will be allocated in 001-7216-347213-7102 (Recreation, Lincoln Park Comm. Center,
Summer Camp revenues) and 001-7216-347213-7103 (Recreation, Sports and Athletics, Summer Camp revenues).
RECOMMENDATION: Staff requests the Board grant permission to apply for funding from Weed and Seed of St.
Lucie County to enroll 48 children in Parks and Recreation summer camps and authorize the Chairman to sign the
contract.
COMMISSION ACTION:
[X APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
CONCURRENC
IA
Croup". Anderson
County Administrator
Review and Approvals
County Attorney: Management & Budgetiiv�Ci, t + Purchasing:
Originating Dept. Other:
AGENDA REQUEST
ITEM NO. C-613
DATE: 6-12-07
REGULAR[]
PUBLIC HEARING [ ]
CONSENT [xx]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Debbie Brisson, Director
SUBMITTED BY: Parks & Recreation/Lakewood Park Regional Park
SUBJECT: Change Fund for Lakewood Park Pool
BACKGROUND: In anticipation of Lakewood Park Regional Park opening, it is time to request a change fund for the
pool. There will be an admissions charge for the pool, consistent with the admissions at all other pools. In order to
collect the fees and make change, a $50 change fund is requested. County policy requires the Board approve this
transaction.
FUNDS AVAILABLE: 001-0000-102713-000 (General Ledger/Change Fund)
RECOMMENDATION: Staff requests the Board approval of a $50 change fund for the new Lakewood Park Regional
Park pool.
COMMISSION ACTION:
[ APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
r9s'M. Anderson
my Administrator
Review and Approvals
County Attorney: Management & Budgt�� Purchasing:
Originating Dept. Other:
AGENDA REQUEST
TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Parks and Recreation
ITEM NO: C-6C
DATE: June 12, 2007
REGULAR [ I
PUBLIC HEARING [ I
CONSENT [ XI
PRESENTED BY: Debra Brisson
SUBJECT: PERMISSION TO ADVERTISE THE REMOVAL AND REPLACEMENT OF ASBESTOS
SIDINGS (PARKS DIVISION — WILL FEE ROAD CONPOUND)
BACKGROUND: The Parks Division Grounds Maintenance and Public Properties Crews are currently housed
in two small and old buildings located on Will Fee Road (immediately north of the entrance to the service
garage). Over the years, these buildings have been neglected, and are in need of repair. In April 2007, Central
Services replaced the roofs on both structures; upon further inspection by the Risk Management Division, the
sidings (see attached photographs) were tested positive for "Category I Non -friable ACM Asbestos". Staff is
requesting the Board's approval of Budget Amendment BA07-060 to use $35K of general fund contingency and
advertise for bid to rectify the problem.
FUNDS WILL BE MADE AVAILABLE IN: 001-7210-562000-700 Parks (Building)
RECOMMENDATION:
Staffs recommends the Board's approval of budget amendment BA07-060, and use $35K from the General Fund
Contingency to advertise for bid and remove/replace the sidings on the two small structures at the Will Road
compound.
COMMISSION ACTION:
[ °o APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
CONCURRENCE:
Dog . Anderson
County Administrator
Coordination/Signatures
r. e,
County Attorney: l� Management & Budgeti;�-� uU1 l�)*k Purchasing:
Originating Dept: Other: Admin/Finance
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if applicable)
AGENDA REQUEST
ITEM NO. C 7
DATE: June 1;2007
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [ X ]
TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: COURT ADMINISTRATION PRESENTED BY: Tom Genung
SUBJECT: Request approval of Resolution Number #07-205 and Equipment Request #07-335
to purchase CourtSmart equipment necessary to complete the new digital court reporting
system in Martin and Okeechobee Counties.
BACKGROUND: The 19th Judicial Circuit Court is installing a new Digital Court Reporting
System in the Okeechobee and Martin County Courthouses. Before this system can be
installed and made operational, it is necessary to purchase hardware required for sound
reinforcement in each courtroom and hearing room. This purchase includes microphones,
amplifiers and mixers.
FUNDS AVAILABLE: 183-601-546100-6000
PREVIOUS ACTION: None
RECOMMENDATION: Staff recommends the Board of County Commission approve
Resolution Number #07-205 and Equipment Request #07-335 for the
purchase of CourtSmart equipment in the amount of $58,504, approved
by the Okeechobee County Board of County Commission on May 24,
2007 and $105,540 approved by the Martin County Board of County
Commission on May 22, 2007.
COMMISSION ACTION:
APPROVED
[ ] OTHER
Approved 5-0
County Attorney
CON RENCE:
[ ] DENIED
Doug Anderson
County Administrator
Coordination/Signatures
&)kb 4 O1h Management & Budget: Other:
Finance: (Check for Copy only, if applicable) /
RESOLUTION NO. 07-205
WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget
for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become
available from Martin and Okeechobee counties through the Court Administration Interlocal Agreement
other counties share in the amount of $164,044 for court recording equipment specifically for these
counties.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a
resolution to appropriate and expend such funds.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County,
Florida, in meeting assembled this 12th day of June, 2007, pursuant to Section 129.06 (d), Florida
Statutes, that such funds are hereby appropriated for the fiscal year 2006-2007, and the County's budget
is hereby amended as follows:
REVENUE
183-601-338900-6000 Other Counties Share-Ct. Admin.
APPROPRIATIONS
183-601-546100-6000 Building Maintenance
After motion and second the vote on this resolution was as follows:
Commissioner Chris Craft, Chairperson
Commissioner Joseph E. Smith, Vice Chairperson
Commissioner Doug Coward
Commissioner Paula Lewis
Commissioner Charles Grande
PASSED AND DULY ADOPTED THIS 12T" DAY OF JUNE, 2007.
ATTEST:
$164, 044
$164, 044
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATTORNEY
AGENDA REQUEST
ITEM: # C- 8
DATE -June 12,2007
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT f X ]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Carl Holeva, Director,
Human Resources
SUBMITTED BY (DEPT)- Human Resources
SUBJECT: Resolution No. 07-204
BACKGROUND: By Resolution No. 86-173, adopted September 16, 1986, and
subsequently amended, the Board of County Commissioners
adopted the Employee Handbook for employees of St. Lucie County
in order to update personnel policies to reflect changes in the federal and
state law and provide each employee with essential information regarding
personnel policies and benefits.
GENERAL NOTES: Resolution No. 07-204 will further amend the Employee Handbook by correcting
a Scrivener error in Section 2.02 Staff Reduction, sixth paragraph, fourth line,
that reads first four should read last four. In addition Section 4.09
Harassment Policy, first paragraph the last four lines were omitted and need to
be included starting at " In addition and ending in including termination".
FUNDS AVAIL: N/A.
PREVIOUS ACTION: Resolution No.86- 173 was adopted September 16, 1986,
and subsequently amended.
RECOMMENDATION: Staff recommends approval of Resolution No. 07-204
to correct Scrivener error in Section 2.02 of the Employee Handbook,
Titled: Staff Reduction, and Section 4.09 of the Employee Handbook,
Titled- Harassment Policv.
COMMISSION ACTION:
[ APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
County Attorney:
Originating Dept. Yet`
Review and Approvals
Management & Budget:
Other
CONCUR E:
Douglas M. Anderson
County Administrator
Purchasing:
Other:
AGENDA REQUEST ITEM NO. C-9
TO: Board of County Commissioners
SUBMITTED BY (DEPT): Grants/ Disaster Recove
DATE: June 12, 2007
REGULAR 0
PUBLIC HEARING 0
CONSENT [XI
PRESENTED BY: Ken Justice,
Grants Writer
SUBJECT: Authorize the submittal of a grant application to the National Coastal
Wetlands Conservation for funds in amount of $1,000,000 from the U.S.
Department of Interior - Office of Fish and Wildlife Service. These funds
will acquire and restore environmentally sensitive lands owned by Harbor
Branch Oceanographic Institution (HBOI). Additionally, authorize the
acceptance of the grant if it is awarded. Grant funds, to be matched by the
Florida Communities Trust (FCT) and/or St. Lucie River Issues Team funds,
will be utilized to acquire and restore valuable wetland preserve areas.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: The grant requires a 50% match in the amount of $1, 000, 000. Alternative
grant source funds will serve as required match that include the Florida
Communities Trust (FCT) Grant or the St. Lucie River Issues Team Grant. In
the event the alternative grant sources fail, the proposed National Coastal
Wetlands Conservation Grant application will be rescinded.
PREVIOUS ACTION: N/A
RECOMMENDATION: staff recommends the Board authorize the submittal of the National Coastal
Wetlands Conservation Grant application for the Harbor Branch Preserve
project and the acceptance of the grant if it is awarded.
COMMISSION ACTION:
J%APPROVED 0 DENIED
0 OTHER:
Approved 5-0
Dotfeas M. Anderson
County Administrator
Review and AppMyals �p
County Attorney: f— Management & Budget: �1 Purchasing:
Originating Dept: Other: I Other:
Finance: (Check for Copy only, if applicable) Effective: 5/96
AGENDA REQUEST
ITEM NO.: C-96
DATE: June 12, 2007
CONSENT [X ]
REGULAR []
PUBLIC HEARING [ ]
Leg. [ ] QuasWD. [ ]
TO: Board of County Commissioners PRESENTED BY:
SUBMITTED BY (DEPT): Grants/Disaster Recovery Roberta Breene, Grants Resource Developer
SUBJECT: Authorization of the submittal of a grant application to the Florida Department of Community
Affairs, Division of Emergency Management, Residential Construction Mitigation Program
requesting an amount not to exceed $200,000 to further a program to provide wind resistant
remedies for low income homes. In addition, authorization to accept the grant if awarded.
BACKGROUND: St. Lucie County Community Services, University ofFlorida Extension Service, Habitat for
Humanity, and the Fort Pierce Housing Authority are expected partners on this project.
Funds will be used to hire a temporary Extension Service person who is capable of
assessing homes to determine methods of improving their ability to withstand hurricane
force winds. Funds will also be used to purchase storm panels for low-income homes and to
provide workshops for County residents to teach inexpensive methods of strengthening their
own homes.
This grant has been submitted and awarded for the past two years.
FUNDS AVAIL.: There is no County cash match for this project.Any required match will be in -kind.
PREVIOUS ACTION: N/A.
RECOMMENDATION: Staff recommends the Board authorizethe submittal of a grant application to the Florida
Department of Community Affairs, Division of Emergency Management, Residential
Construction Mitigation Program requesting an amount not toexceed $200,000 to further
a program to provide wind resistant remedies for low income homes.ln addition,
authorization to accept the grant if awarded.
CQIIMISSION ACTION:
[�] APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
01 Coordination/Signatures
County Attorney: ee-Mgt & Budget:_
Originating Dept: AA"" Public Works:
Finance: (copies only):
AgeUF2002.doc
/Anderson
Administrator
Purchasing:
Other:
AGENDA REQUEST
ITEM NO. C-10A
DATE: June 12, 2007
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Airport Diana Lewis, Airport Director
SUBJECT: Approve Budget Resolution Number 07-198 for Supplemental Joint Participation Agreement
(JPA) with the Florida Department of Transportation (FDOT) for the Parallel Runway 9L/27R
Design/Construction.
BACKGROUND: In June 2005, the Board accepted Supplemental FDOT JPA (236686) for $80,830
(requiring a local match of $80,830) in addition to the Federal Aviation Administration (FAA) amount of
$3,071,556 for a total of $3,233,216. These grants are for the new parallel runway at the St. Lucie County
International Airport.
Subsequently, the FAA advised that a discretionary grant for the runway and the Airport's entitlement grant
would be increased to $7,173,466. This resulted in FDOT increasing the Supplemental JPA by $215,890,
which includes a $107,945 increase in FDOT funding and $107,945 increase in the local match. FDOT is
now increasing the supplemental JPA by another $186,716, including $93,358 in FDOT funds and a local
match amount of $93,358 to match anticipated FAA funding. The total JPA amount will increase by
$186,716 to $564,266, or $282,133 from FDOT and $282,133 in the local match.
The Board is requested to approve the Budget Resolution No. 07-198 to establish the funds for this
project.
FUNDS AVAILABLE IN ACCT#: Funds will be available in FDOT grant fund 140335-4220-563000-48006
Infrastructure; Matching funds of $93,358 are available in the Infrastructure account 140-4220-563000-
4804
PREVIOUS ACTION: Supplemental JPAs were approved in October 2004 for $27,736; in June 2005, for
$161,660; in April 2006, for $215,890; and in April 2007 for $186,716.
RECOMMENDATION: Staff recommends the Board approve Budget Resolution No. 07-198 for the
Florida Department of Transportation (FDOT) Supplemental Joint Participation Agreement (JPA) in the
amended total amount of $186,716 (FDOT $93,358; Local $93,358) for the design and construction of
parallel Runway 9L/27R for the St. Lucie County International Airport and authorize the Chair or designee
to execute same.
COMMISSION ACTION: CONCURRENC
[*PPROVED [ ]DENIED
[ ]OTHER:
Reviews Et Approvals
Cou Attorney* OM Mlt*urchasin8
Airport: Other: Other:
Finance: (Check for Copy only, if applicable)
Approved s-o
Tb.
T J_;
Memorandum
• R I r
DATE: May 25, 2007
TO: The Board of County Commissioners
FROM: Diana Lewis, Airport Director
SUBJECT: Budget Resolution 07-198, Design/Construct Proposed Parallel Runway -
Agenda Item C-10A - June 12, 2007
On June 19, 2001, the Town of St. Lucie Village approved the construction of the proposed
parallel runway 9L/27R at the Airport. On June 21, 2001, the Airport Master Plan Study Group
approved the concept of the Parallel Runway 9L/27R.
A Supplemental funding request to design and construct the Proposed Parallel Runway 9L/27R
at St. Lucie County International Airport was approved by the Board of County Commissioners
(BOCC) in October 2004. Funding for the project consists of funds in the amount of $13,868
from the Florida Department of Transportation (FDOT), $13,868.00 of airport funds, and
$527,000 from the Federal Aviation Administration (FAA) making a project total of
$554,737.00.
In June 2005, the BOCC accepted Supplemental FDOT JPA (236686) in the amount of $80,830
with a local match of $80,830 for a total JPA project of $161,660. The proposed Federal
Aviation portion of this additional funding was in the amount of $3,071,556 for a proposed
project total of $3,233,216.
On April 11, 2006, the BOCC accepted Supplemental FDOT JPA (236686) increasing the grant by
a total of $215,890, which included $107,945 in FDOT funds and $107,945 in a local match.
The total JPA amount was $377,550.
On April 10, 2007, the BOCC accepted this FDOT Supplemental JPA to increase grant amount
by $93,358. This would also require an increase in the local match of $93,358. The total JPA
amount will increase by $186,716 to $564,266, or $282,133 from FDOT and $282,133 in the
local match.
The Board is requested to approve the Budget Resolution No. 07-198 to establish the funds for
this project. Matching funds of $93,358 are located in the Infrastructure account # 140-4220-
563000-4804.
Staff recommends the Board approve Budget Resolution No. 07-198 for the Florida
Department of Transportation (FDOT) Supplemental Joint Participation Agreement (JPA) in the
amended total amount of $186,716 (FDOT $93,358; Local $93,358) for the design and
construction of parallel Runway 9L/27R for the St. Lucie County International Airport and
authorize the Chair or designee to execute same.
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Airport
AGENDA REQUEST
ITEM NO. C-10B
DATE: June 12, 2007
REGULAR[]
PUBLIC HEARING []
CONSENT [X]
PRESENTED BY:
Diana Lewis, Airport Director
SUBJECT: Request that the Board approve Change Order #7 - Dickerson Florida, Inc. for a decrease in final contract cost of
$29,756.64, changing the contract amount from $4,451,276.08 to $4,421,519.44, and approve the Final Invoice and Release of
Retainage on Contract Number C05-03-077, for the infrastructure construction of the Airport West Commerce Park.
BACKGROUND: In March 2005, the Board approved Contract Number C05-03-077 with Dickerson Florida, Inc., in the
amount of $4,016,490.42, for the construction of infrastructure improvements for the Airport West Commerce Park. The Board
approved change Order #1 in October 2005, for $24,516.80 to provide and install silt fence, floating turbidity barriers and hay
bales, with no additional time. With Change Order #1, the total construction costs are $4,041,007.22.
Change Order #2, approved in January 2006, removed the excavation, clearing and grubbing work done by the County's Road
and Bridge Division, and replaced Alternate 1 items with Alternate 2 that addressed areas to the west of Taylor Dairy only.
The Change Order also included revisions in unit prices, the quantities, or both, and added time to the contract to meet the
current schedule for substantial completion by September 11, 2006. This results in an additional cost of $170, 625.24 to the
contract, increasing the construction cost to $4,211,632.46.
Change Order #3 was approved on April 18, 2006, to increase costs of curb inlets, manholes, and pipe. In order to keep this
change order at no cost, items to be completed at the end of the project were deducted.
Change Order #4, which was approved on July 11, 2006, added surveying and staking, a new 96-inch water pipe, concrete
headwalls, rip rap, handrail and additional maintenance of traffic. Since no additional budget was available, the irrigation
system was removed as a work item. Additionally, the change order allows payment for stored materials without any
retainage.
Change Order #5, approved in September 2006, added 197 days to the schedule, changing the completion date to March 27,
2007. This was recommended by the project engineers, PBS&J, because of the permitting issues that have delayed
construction on this project.
Change Order #6, which was approved December 19, 2006, included costs for additional mobilization and maintenance of
traffic, drainage changes resulting from permit reviews, installation of irrigation and electrical sleeves under pavement, adding
sod that was removed last fiscal year when money was required to do other tasks, and having the contractor finish the grading
and excavation work that Road and Bridge had partially completed. The cost of this change order is $435,633.77, but no
additional time was required.
Final Change Order #7 adjusts final quantities, adds grading tasks, includes gate and fence at Taylor Dairy Road entrance, and
includes erosion controls, with a resulting reduction in the contract amount by $29,756. This agenda also is a request to
release retainage and pay the final invoice.
FUNDS AVAILABLE IN ACCT#: 140-4220-563000-48004 (Local funds), 140128-4220-563000-48004 (EDA grant),140322-
4220-563000-48004 (FDOT grant), 140327-4220-563000-48004 (FDOT Intermodal grant) — All are in INFRASTRUCTURE;
RETAINAGE ACCTS: 140-0000-205100-000 (Local), 140128-0000-205100-000 (EDA grant), 140322-0000-205100-000 (FDOT
grant), 140327-0000-205100-000 (FDOT Intermodal grant)
PREVIOUS ACTION: In March 2005, construction awarded to Dickerson for $4,016, 490.42. Change Order #1, approved in
October 2005, increased the project cost by $24,526.80 and in January 2006, Change Order #2 added $170,625.24 in costs,
increasing the construction cost to $4,211,632.46. On April 18, 2006, the Board approved Change Order #3 to add an
increase in costs for curb inlets, manholes, and pipe, and to delete sod as a means to keep this a no cost change order.
Change Order #4 was approved on July 11, 2006, and added tasks and deleted the irrigation system for a net reduction of
$195,990.15. Change Order #5 was approved on September 12, 2006, which added 197 days to the project schedule but no
cost. Change Order #6 was approved on December 19, 2006, which increased the project cost by $435,633.77 with no
additional time.
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Change Order #7 for Dickerson
Florida, Inc. for a decrease in final contract cost of $29,756.64, changing the contract amount from $4,451,276.08 to
$4,421,519.44 with no additional time, and approve the Final Invoice and Release of Retainage on Contract Number C05-03-
077, for the infrastructure construction of Phase I of Airport West Commerce Park, and authorize the Chair or designee to
execute the same.
COMMISSION ACTION:
`[t,,APPROVED [] DENIED Approved 5-o
[] OTHER:
Review and ApprovdW
County Attorn Management
Originating DeT(eck
Other:
Finance: forCopy only, if applicable)
CONCURRE E-
& Budge - A� Purchasing:
�..� Other:
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115)
ITEM NO. C-11 a
DATE: June 12, 2007
REGULAR[]
PUBLIC HEARING [ ]
CONSENT [x]
PRES TED BY:
�a
Ajj_;�
Mich el V. Powley, e.
E.
County Engineer
SUBJECT:
Accept the Lakehurst Drive project (Drainage R.O.W. Restoration - Sandia Drive to Airoso Boulevard)
which was completed in general accordance with the plans and specification and to provide Final Payment
and release of retainage to Contract #C06-02-168 in the amount of $27,187.50 to Johnson -Davis, Inc.
deducting $400.00 for overtime requested by the contractorfrom the invoiced amount and approve Change
Order #2 deducting $16,307.50 for service not required.
BACKGROUND:
See attached Memorandum 07-164 for additional information.
FUNDS AVAILABLE:
Funds are available in retainage 102001-0000-205100-42512 - $16 , 307.50
and 102110-0000-205100-42512 - $11,280.00
PREVIOUS ACTION:
On February 13, 2007, the Board approved Change Order #1 in the amount of $179,382.50.
On February 28, 2006, the Board approved accepting the USDA Natural Resource Conservation Service
grant for 75% funding in the amount of $84,600.00 and awarded Johnson -Davis, Inc. the contract for the
repairs in the amount of $112,800.00.
RECOMMENDATION:
Staff recommends the Board approve and authorize the Chairman to accept the Lakehurst Drive project
(Drainage R.O.W. Restoration - Sandia Drive to Airoso Boulevard) which was completed in general
accordance with the plans and specification and to provide Final Payment and release of retainage to
Contract #C06-02-168 in the amount of $27,187.50 to Johnson -Davis, Inc. deducting $400.00 for overtime
requested by the contractor from the invoiced amount and approve Change Order#2 deducting $16,307.50
for service not required.
COMMISSION ACTION:
I[*APPROVED [ ] DENIED
[ ] OTHER Approved 5-0
[x] County Attorney 1W (xJ Mgt. & Budget
[x] Project. Manager [x] Executive Asst.(%Ni
[x] Road & Bridge [ ]
CONCURR E:
Doug Anderson
County Administrator
[x] Originating Dept. Public Works Don West P.E.
[x] Finance Dept o
[ ] (Check for copy only, if applicable)
DIVISION OF ENGINEERING
MEMORANDUM
07-164
TO: Michael Powley, P.E. - County Engineer
Via: Barbara Meinhardt - Executive Assistant
FROM: John Frank, AICP, P. Senior Project Engineer
Date: May 25, 2007
Subject: Lakehurst Drive (Sandia Drive to Airoso Boulevard)
The goal of these USDA Natural Resources Conservation Service funds is to slow runoff
and prevent erosion in order to safeguard lives and property during heavy rain events.
As a result of Hurricane Wilma, the canal banks along portions of Lakehurst Drive were
severely eroded, specifically between Sandia Drive and Airoso Boulevard. This canal slope
restoration project reshaped the banks in a 3:1 slope using, in part, the material that was
removed from the canal. The bank was then pinned and sodded. St. Lucie County's
responsibility included securing any permits necessary and providing construction project
oversight. The grant funds are being used to assist with the repairs within the Lakehurst
Drive Canal Repair project by paying approximately 75% of the $112,800 total project
cost.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115)
ITEM NO. C- ( 16
DATE: June 12, 2007
REGULAR [ ]
PUBLIC HEARING[ ]
CONSENT [X ]
PRESENTED BY:
I
A4
Mich el V. Powl , P.E.
County Engineer
SUBJECT:
Contract with LBFH, Inc. to provide professional consultation services with respect to permitting and related project
impacts to St. Lucie County's Canal 103. LBFH, Inc. is the chief engineer for the North St. Lucie River Water
Control District (former owner of Canal 103).
BACKGROUND:
See attached memorandum.
FUNDS AVAILABLE: Funds will be made available in 102001-3725-563005-4918 Drainage Maintenance MSTU -
Stormwater Management
PREVIOUS ACTION: n/a
RECOMMENDATION:
Staff recommends Board approve the Contract with LBFH, Inc. to provide professional consultation services with
respect to permitting and related project impacts to St. Lucie County's Canal 103, and authorize the Chairman to
sign.
COMMISSION ACTION:
t, e APPROVED [ ] DENIED
[] OTHER
[x] County Attorney
[x] Originating Dept. Public orks
C103 lbfh agmt.ag.doc
Approved 5-0
CONCURR
/Z
oug sAnderson
County Administrator
[x] Mgt. & Budget 6� [)}Exec. Asst. J5-atl
[ ] Proj. Mgr. [ ]Other
DIVISION OF ENGINEERING
MEMORANDUM
TO: Board of County Commissioners
FROM: Mike Powley, County Engineer pvp
DATE: June 12, 2007
SUBJECT: Canal 103
St. Lucie County recently acquired Canal 103 from the North St. Lucie River Water Control District (NSLRWCD).
Canal 103 is approximately 3 miles long and lies within the NSLRWCD boundaries. As the sole source for this
service, LBFH, Inc. will provide the County with engineering reviews of private and public development projects
which propose to utilize or connect to Canal 103.
LBFH shall perform professional engineering services and render consultation consistent with the County's goals
and objectives for Canal 103 and for development projects impacting Canal 103. They will primarily provide project
reviews, with focus on the project surface water management system, project impacts to Canal 103, and
consistency with the encompassing historical NSLRWCD system. All project submittals must be performed in the
same manner as the applications currently required by NSLRWCD. All work shall be completed over the course of
the years 2007, 2008 and 2009.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT.): PUBLIC WORKS DEPARTMENT (4117)
ITEM NO. Q- I 1 �—
DATE: June /�D, 2607
REGULAR [ ]
PUBLIC HEARING
CONSENT [x]
PRESENTED BY:
Don West
Public Works Director
SUBJECT:
Request Board approval of Hazard Mitigation Grant with FEMA for $222,816.00 to assist in design of Lakewood Park Stonnwater
Drainage and Improvement project, and approval of Resolution 007-203.
The project is replacement of the primary water control structures with operational gates to provide maximum flexibility for
stormwater management under varying conditions. The immediate goals of this stormwater improvement project are flood
control and groundwater recharge, accomplished by managing canal stages at optimum levels under variable conditions.
After conducting studies to evaluate the Lakewood Park stormwater system and the downstream Fort Pierce Farms Water
Control District canals, a three phased approach to the potential Lakewood Park improvements was outlined, to improve overall
performance of the stormwater management system.
The first phase involves improving and upgrading the primary outfall control structures for Lakewood Park Subdivision. The
structures will be designed and permitted as operable gates, to replace the fixed crest weirs that currently exist. This
improvement would give the County the ability to lower internal canal stages prior to major storm events, and provide greater
flood protection. Likewise, during drought conditions the water could be maintained at higher levels, to improve lake aesthetics
and maintain higher groundwater levels. Subsequent phases involve internal improvements to the neighborhood stormwater
system and sown stream improvements to the Fort Pierce Farms Canals.
FUNDS AVAILABLE:
A County Match of $72,018.00 are available in 001-9910-599300-800 - Financial Recovery Mitigation Shortfall.
PREVIOUS ACTION:
N/A
RECOMMENDATION:
Public Works staff is requesting Board of County Commissioners approve the attached Hazard Mitigation Grant with FEMA for
$222,816.00 to assist in the design for Lakewood Park Stormwater Drainage and Improvement project and approval of
Resolution #07 203 and signature by the Chairman.
COMMISSION ACTION:
[. APPROVED [ ] DENIED
[ ] OTHER
Hpprovea 3-o
CONCURREfgEs
/.,/—
bouWaWAnderson—�
County Administrator
Review and Approvals
Originating Dept: Pub. Wks, w' [)(]County Attorney: ll—_[XIManagement and Budget:'-t� ftobo
]Purchasing: p Parks 3 Recreation: p Environmental Lands:
Dther [XI Finance: Check for copy only, if applicable:
gone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services ManW at(561) 462-177f
rAD (561) 462-1428 at bast forty-eight (48) hours prior to the meeduR.
PUBLIC WORKS DEPARTMENT
ADMINISTRATION
MEMORANDUM
TO: Board of County Commissioners
FROM: Don West, Public Works Director '
("r
DATE: June 18, 2007
RE: Approval of Hazard Mitigation Grant with FEMA For Lakewood Park Stonmwater
Drainage and Improvement Project
BACKGROUND:
The project is replacement of the primary water control structures with operational gates to provide
maximum flexibility for stormwater management under varying conditions. The immediate goals of this
stormwater improvement project are flood control and groundwater recharge, accomplished by managing
canal stages at optimum levels under variable conditions.
After conducting studies to evaluate the Lakewood Park stormwater system and the downstream Fort
Pierce Farms Water Control District canals, a throe phased approach to the potential Lakewood Park
improvements was outlined, to improve overall performance of the stormwater management system.
The first phase involves improving and upgrading the primary outfall control structures for Lakewood Park
Subdivision. The structures will be designed and permitted as operable gates, to replace the fixed crest
weirs that currently exist. This improvement would give the County the ability to lower internal canal stages
prior to major storm events, and provide greater flood protection. Likewise, during drought conditions the
water could be maintained at higher levels, to improve lake aesthetics and maintain higher groundwater
levels. Subsequent phases involve internal improvements to the neighborhood stormwater system and
sown stream improvements to the Fort Pierce Farms Canals.
RECOMMENDATION:
Public Works staff is requesting Board of County Commissioners approve the attached Hazard Mitigation
Grant with FEMA for $222,816.00 to assist in the design for Lakewood Park Stormwater Drainage and
Improvement project and approval of Resolution #07-203 and signature by the Chairman.
AGENDA REQUEST ITEM NO. C 12/V
DATE: June 12, 2007
REGULAR[]
PUBLIC HEARING [ ]
CONSENT [X]
TO: Board o oun ommissioners
SUBMITTED BY (DEPT): Community Services
Corine Williams, Transit Manager
SUBJECT: Authorize staff to submit a Service Development grant to Florida Department of
Transportation for implementation of a new fixed route in St. Lucie West.
BACKGROUND: Florida Department of Transportation has a Service Development grant program that
assists with the operation of a new route or for a marketing project. The proposed grant
application is for 50% of the operation for the two buses that will cover the St. Lucie West
Area and can be renewed for three years. The goal is to have two buses travel east and
west down St. Lucie Blvd to shopping and medical plazas, around Peacock to the Mets,
colleges and other locations. By having the fixed route connect with a demand response
bus at a transfer site, the service efficiency will improve. This route was identified in the
Transit Development Plan Major Update 2005/06 — 2009/10.
FUNDS AVAILABLE: The Public Transit MSTU (130-4910-582015-4000) will match this grant in 07/4.
PREVIOUS ACTION: Staff previously submitted application to FDOT for funding but was denied due to limited
state funds. The MPO approved the Transit Development Plan Major Update in 2006.
RECOMMENDATION: Authorize staff to submit a Service Development grant for $500,000 to Florida Department of
Transportation for marketing and operating a fixed route in St. Lucie West.
COMMISSION ACTION:
[*PPROVED [] DENIED
[] OTHER: Approved s-o
CONCUR CE:
Do gas M. Anderson
County Administrator
Review and Approvals
County Attorney: Management & Budget: �w§ Purchasing: _
Originating Dept: Other: Other:
Finance: _X_(Check for Copy only, if applicable) Effective: 5/96
G:\06-07 Agenda Requests\5-22-07- SLWgrant.doc
AGENDA REQUEST ITEM NO. C- .
DATE: June 12, 2007
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: Board of County Commissioners
SUBMITTED BY (DEPT): Community Services
Corine C. Williams, Transit Manager
SUBJECT: Authorize staff to submit a grant application to the Florida Department of
Transportation Transit Corridor grant program to implement transit service connecting
St. Lucie County and Indian River County.
BACKGROUND: The FDOT Transit Corridor program is a 100% funded grant program that encourages
regional cooperation with multiple jurisdictions. The U.S. 1 fixed route has been
funded through the Transit Corridor program. To better meet the transit needs of
north county residents and Treasure Coast residents looking to travel to work in any of
the three counties, this proposal will cover the capital and operating cost of the cross -
county project. If funded, a Subgrant Agreement between the County and Council on
Aging will need to be approved allowing the Council on Aging to implement the
project.
FUNDS AVAILABLE: No match is required.
PREVIOUS ACTION: The Transit Development Plan identifies the need for this project.
RECOMMENDATION: Authorize staff to submit a grant application to the Florida Department of
Transportation Transit Corridor grant program to implement transit service connecting
St. Lucie County and Indian River County.
COMMISSION ACTION:
APPROVED [] DENIED
[] OTHER:
Approved s-o
Dougias M. Anderson
County Administrator
Review and Approv6hz Qq�
County Attorney: Management 8Z Budget: K' �i i I M
N� Purchasing:
Originating Dept: Other: Other:
Finance: X (Check for Copy only, if applicable) Effective: 5/96
G:\06-07 Agenda Requests\6-12-07TransitCoIR.doc
COMMUNITY SERVICES'
71
MEMORANDUM #07-188
TO: St. Lucie County Board of County Commissioners
FROM: Corine C. Williams, Transit Manager
DATE: June 12, 2007
SUBJECT: Florida Department of Transportation Grant Application to Market and
Operate a Fixed Route from St. Lucie County to Indian River County
In July 2005, the Metropolitan Planning Organization approved the Transit Development Plan (TDP)
Major Update FY 2005/06 — 2009/10. Due to the high amount of traffic and use of the demand response
service, the TDP recommended that a fixed route service be developed in the Northern area of the County.
The proposed route will begin at the St. Lucie County transfer location at Avenue D and 8th Street that is
an active hub where three routes currently meet. The northern terminus will end where the two transit
routes meet at Oslo Road and US 1 in Indian River County. The Indian River County transfer location
will provide riders to travel to jobs, medical appointments or other destinations at the Indian River Mall,
attractors along US 1 or connect with many other destinations located along their eleven fixed routes.
The proposed route will be an express route running along the US 1 Corridor with half hour headway.
FDOT Transit Corridor grants will be used to fund the first three years at 100% funding and on the fourth
year, there usually is a large number of riders contributing to the fare box for long term operation of the
route. The outer year funding grant will come from the MSTU in 2010/11. With the ever increasing gas
prices, transit provides an affordable way for people to ID
get to work, college, shop and medical
appointments.
The project will assist in reducing congestion along US 1 between St. Lucie and Indian River counties by
capturing choice riders as well as the transportation disadvantaged.
Staff Recommendation:
Authorize staff to submit a Service Development grant to FDOT for a fixed route in St. Lucie West.
G:\MEMOS\Memos 2007\07-188 IR-STLC FDOT.doc
AGENDA REQUEST
ITEM NO.I 3
DATE: June 12, 2007
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [ x ]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: DON MCLAM
ASSISTANT DIRECTOR
SUBMITTED BY (DEPT): CENTRAL SERVICES
SUBJECT: David Brooks Enterprises, Inc.
Change Order No. 13 to #C05-12-636
Change Order No. 14 to #C05-12-636
Construction of the New Clerk of Court Building & Downtown Chiller Plant
BACKGROUND:
SEE ATTACHED MEMORANDUM
FUNDS AVAIL: 316-1930-562000-16012 (Buildings) 310003-1930-562000-16012 (Buildings)
315-1930-562000-16012 (Buildings) 316301-1930-562000-16012 (Buildings)
317-1930-562000-16012 (Buildings
PREVIOUS ACTION: On May 15, 2007, Item No. c-6C, the Board approved Change Order No. 12
which established a timeline for the downtown Chiller Plant with a completion date of January 31,
2008.
RECOMMENDATION: Staff recommends the Board of County Commissioners approve:
• Change Order No.13 to Contract No. C05-12-636, David Brooks Enterprises, to increase the
contract sum $42,751; the new contract sum will be $13,302,061.
• Change Order No. 14 to Contract No. C05-12-636, David Brooks Enterprises, to decrease
the contract sum $21,610; the new contract sum will be $13,280,451.
Staff further recommends the Board authorize the Chair to sign the Change Orders as prepared
by the County Attorney.
MISSION ACTION:
[ s APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
County Attorney:
Originating De Z-
Finance: (Check for Copy only, if Applicable)
Coordination/Signatures
Mgt. & Budget:
Other:
CONCU E CE:
Doug Anderson
County Administrator
Purchasing Mgr.:
Other:
Eff. 1 /97
A:\AGE1]DA\AGENDA-206 DAVID BROOKS CO-13 & 14.DOC
MEMORANDUM
DEPARTMENT OF CENTRAL SERVICES
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Don McLain, Assistant Director
DATE: June 12, 2007
SUBJECT: David Brooks Enterprises, Inc.
Change Order No. 13 to #C05-12-636
Change Order No. 14 to #C05-12-636
Construction of the New Clerk of Court Building & Downtown Chiller Plant
BACKGROUND: On December 6th, 2005, the Board approved Contract No. C05-12-636,
between St. Lucie County and David Brooks Enterprises for the construction of the New Clerk of
Court Building. November 14, 2006, the Board approved Change Order No. 4-Revised to
Contract No. C05-12-636 to include construction of the downtown Chiller Plant, and on May 15,
2007, the Board approved Change Order No. 12 to establish a completion date of January 31,
2008, for the Chiller Plant portion of the project.
• Change Order No. 13 will incorporate necessary changes to the contract for the overall
construction of the Clerk of Court Building. These items will increase the contract sum
$42,751.00; the new contract sum will be $13,302,061.00. On March 20, 2007, the Board
approved reallocation of funds in the combined amount of $600,000 to cover these
additional costs associated with the construction of the Clerk of Court Building. Contract
time will remain unchanged. (Please see attachment)
• Change Order No. 14 will incorporate changes to the contract for the Clerk of Court
Building and the Chiller Plant. These changes will decrease the contract sum by
$21,610.00; the new contract sum will be $13,280,451.00. Contract time will remain
unchanged. (Please see attachment)
RECOMMENDATION: Staff recommends the Board of County Commissioners approve:
• Change Order No. 13 to Contract No. C05-12-636, David Brooks Enterprises, to increase the
contract sum $42,751; the new contract sum will be $13,302,061.
• Change Order No. 14 to Contract No. C05-12-636, David Brooks Enterprises, to decrease the
contract sum $21,610; the new contract sum will be $13,280,451.
Staff further recommends the Board authorize the Chair to sign the Change Orders as prepared by the
County Attorney.
amp
"L+
u917
NTY
v
AGENDA REQUEST
TO: MOSQUITO CONTROL DISTRICT
SUBMITTED BY: PURCHASING DEPARTMENT
ITEM NO. C2-A
DATE: 6/12/07
REGULAR( )
PUBLIC HEARING ( )
CONSENT (X)
PRESENTED BY:
Neil Appel, Purchasing Director
SUBJECT: Permission to advertise and issue an Invitation to Bid to construct parking lots at Blind
Creek Park.
BACKGROUND: Please see attached memorandum.
FUNDS AVAILABLE: 145-6230-563000-JG005M Infrastructure
PREVIOUS ACTION: See the attached memorandum.
RECOMMENDATION: Staff requests Board approval to advertise and issue an Invitation to Bid to
construct parking lots at Blind Creek Park.
COMMISSION ACTION:
(;$ APPROVED O DENIED
( ) OTHER
Approved s-o
Coordination/Si natures
Li- I /I/,"
County Attorney (X) Mgt. &Budget (X)
Mosquito Control (X) % 1� Other( )
Finance: (check for co only if applicable)
CONCURRENZf
ouglas M. Anderson
County Administrator
Purchasing (X)
Other( )
AGENDA REQUEST
TO: MOSQUITO CONTROL DISTRICT
SUBMITTED BY: PURCHASING DEPARTMENT
ITEM NO. C2-13
DATE: 6/12/07
REGULAR( )
PUBLIC HEARING( )
CONSENT (X)
PRESENTED BY:
Neil Appel, Purchasing Director
SUBJECT: Permission to advertise and issue a Request for Proposals for Exotic Vegetative Removal
and Maintenance at various St. Lucie County Sites.
BACKGROUND: Please see attached memorandum.
FUNDS AVAILABLE: 145-6230-534000-600 Other Contractual Services and Grants (as
available)
PREVIOUS ACTION: See the attached memorandum.
RECOMMENDATION: Staff requests Board approval to advertise and issue a Request for Proposals
for Exotic Vegetative Removal and Maintenance at various St. Lucie County
Sites.
COMMISSION ACTION:
( APPROVED O DENIED
() OTHER
Approved s-o
CONCURREN
Doug a M. Anderson
County Administrator
Coordination/Si nat s
/t�.. Purchasing
X
CountyAttorney X Mgt. &Budget (X) g
Y ( )
Mosquito Control (X) Other( Other ( )
Finance: (check for co � , only if applicable)
AGENDA REQUEST
ITEM NO. C2-C
DATE: 6/12/07
REGULAR( )
PUBLIC HEARING ( )
CONSENT (X)
TO: MOSQUITO CONTROL DISTRICT PRESENTED BY:
SUBMITTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director
SUBJECT: Permission to advertise and issue a Request for Proposals (RFP) for Emergency Debris
Removal and Dike Repair at post catastrophic St. Lucie County Sites.
BACKGROUND: Please see attached memorandum.
FUNDS AVAILABLE: 145-6230-599300-prog Reserves
PREVIOUS ACTION: See the attached memorandum.
RECOMMENDATION: Staff requests Board approval to advertise and issue a Request for Proposals
(RFP) for Emergency Debris Removal and Dike Repair at post catastrophic St.
Lucie County Sites.
COMMISSION ACTION:
(; APPROVED () DENIED
() OTHER
Approved s-o
CONCURREN
Douglas 9. Anderson
County Administrator
Coordination/Si natures
24:::��
County Attorney (X) Mgt. &Budget (X) P Purchasing (X)
Mosquito Control (X) Other( Other( )
Finance: (check for copy, only if applicable)
AGENDA REQUEST
TO: ST. LUCIE COUNTY EROSION DISTRICT
SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710
ITEM NO. C-2
Date: June 12, 2007
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
PRESENTED BY:
a Jdj,OL
���
Richard A. Bouchard, P.E.
Erosion District Manager
SUBJECT: Artificial Reef Program: Approval to amend existing contracts with McCulley Marine Services, Inc.
and Lee Harris, P.E., PhD to accomplish one additional artificial reef deployment with the 2006-07 FWC grant.
BACKGROUND: The Florida Fish and Wildlife Conservation Commission (FWC), Division of Marine Fisheries,
annually provides grant funding for artificial reefs. On April 10, 2007 the Board approved a $60,000 grant
agreement with FWC to deploy three (3) barges (1,500 tons) of high quality clean concrete materials on the
County's permitted offshore site. Concurrently, the Board also approved Work Authorization No. 04 with
McCulley Marine Services, Inc. ($51,000) for services to deploy this material and Work Authorization No. 07
with Lee Harris, P.E., PhD, ($14,395) for pre- and post -deployment dives. During the collection of quality
artificial reef material it was determined that there was enough material to achieve a fourth deployment. The
attached contract amendments with McCulley Marine Services, Inc. and Lee Harris, P.E., PhD, provide for the
necessary services in order to carry out this additional deployment. The fourth deployment will cost $19,655;
which includes $15,655 from Erosion District artificial reef funds and $4,000 from FWC grant funds.
FUNDS: Additional funding for the fourth deployment is identified with the following accounts:
Funds ($4,000) are available in Account #184101-3710-563000-39003: FWC Grant — Artificial Reef.
Funds ($13,000) are available in Account #184-3710-563000-39003: Erosion District — Artificial Reef.
Funds ($2,655) will be made available in Account #184-3710-563005-39003: Erosion District — Artificial Reef.
PREVIOUS ACTION:
June 14, 2005: Board approved McCulley Marine Services, Inc. for General Marine Contracting & Coastal Services
November 22, 2005: Board approved the selection of Mr. Lee E. Harris, P.E., PhD, as artificial reef consultant
April 10, 2007: Board approved acceptance of a $60,000 artificial reef construction grant from FWC.
April 10, 2007: Board approved W.A. #04 with McCulley Marine Services, Inc. and W.A. #07 with Lee Harris, P.E.,
for services to deploy three (3) barges of concrete materials on the offshore artificial reef site
RECOMMENDATION: Staff recommends Erosion District Board approval of the first amendment to 1) Work
Authorization No. 04 (C-05-06-330) with McCulley Marine Services, Inc., in the amount of $68,000 and 2) Work
Authorization No. 07 (C05-11-619) with Lee Harris, P.E., PhD, in the amount of $17,050, and execution of said
contract amendments by the Chairperson.
COMMISSION ACTION:
[*APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-o
[x]County Attorney
[x]Originating Dept. Public Works
CONCURREN
- / Z �/ -
Dougl s <nderson
County Administrator
Coordination/Si n tures
[x]Mgt. & Budget . _ [x]Executive Assistant_
[x]Madne Resource Coor [x]FinanceDept. W6
FIRST AMENDMENT TO WORK AUTHORIZATION NO. 0.4
CONTRACT COS-06-330
GENERAL MARINE CONTRACTING COASTAL SERVICES
ARTIFICIAL REEFS
Pursuant to that certain Contract for General Marine Contracting Services -Work
Authorization No. 04 (the "Contract) between the St. Lucie County Erosion District
(the "County") and McCulley Marine Services, Inc. (the "Contractor") dated April 10,
2007, is hereby amended to increase the amount of the compensation to be paid to the
Contractor to a total not to exceed Sixty -Eight Thousand Dollars ($68,000). The
Contractor's "Scope of Services", "Work Compensation Sheet", and "Project Schedule"
have also been attached hereto and made a part hereof as Exhibit "A." The Consultant
also agrees to abide by the conditions and requirements of FWC Grant No. 06113. All
other terms and conditions of Work Authorization No. 04 (C-05-06-330) shall be the
same and remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this First Amendment to Work
Authorization No. 04 (C-05-06-330) to be executed and delivered on the dates below.
ATTEST:
DEPUTY CLERK
ST. LUCIE COUNTY EROSION DISTRICT
BY:
CHAIRPERSON
Date:
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
WITNESSES: McCULLEY MARINE SERVICES, INC.
BY:
Print Name:
Title:
Date:
H:/MS WORD/MISC/MCCULLEY.A1. WA4.2007