HomeMy WebLinkAboutAgenda Packet 05-14-02
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MAY 14, 2002
9:00 AM
BOARD OF COUNTY
COMMISSIONERS MEETING AGENDA
WELCOME
GENERAL RULES AND PROCEDURES
Attached is the agenda which will determine the order of business conducted at today's Board
meeting:
CONSENT AGENDA- These items are considered routine and are enacted by one motion. There
will be no separate discussion of these items unless a Commissioner so requests.
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REGULAR AGENDA ITEMS- Proclamations, Presentations, Public Hearings, and Department
requests are items which the Commission will discuss indhidually usually in the order listed on
the agenda.
PUBLIC HEARINGS- These items are usually heard on the first and third Tuesdays at 7:00 P.M. or
as soon thereafter as possible. However, if a public hearing is scheduled for a meeting on a second
or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or
as soon thereafter as possible. These time designations are intended to indicate that an item will
not be addressed prior to the listed time. The Chairman \\ill open each public hearing and asks
anyone wishing to speak to come forward, one at a time. Comments will be limited to five
minutes.
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As a general rule, when issues are scheduled before the Commission under department request
or public hearing, the order of presentation is: (1) County staff presents the details of the Board
item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public
comment, (4) further discussion and action by the Board.
ADDRESSING THE COMMISSION- Please state your name and address, speaking clearly into the
microphone. If you have backup material, please have eight copies ready for distribution.
NON-AGENDA ITEMS- These items are presented by an indi\idual Commissioner or staff as
necessary at the conclusion of the printed agenda.
PUBLIC CO:MMENT- Time is allotted at the beginning of each meeting for general public comment.
Please limit comments to five minutes.
DECORUM- Please be respectful of others opinion.
MEETINGS- All Board meetings are open to the public and are held on the first and third Tuesdays
of each month at 7:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise
advertised. Meetings are held in the County Commission Chambers in the Roger Poitras
Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional
workshops throughout the year necessary to accomplish their goals and commitments. Notice is
provided of these workshops. Anyone with a disability requiring accommodation to attend this
meeting should contact the St. Lucie County Community Services Manager at (561) 462-1777 or
TDD (561) 462-1428 at least forty-eight(48) hours prior to the meeting.
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AGENDA
May 14, 2002
9:00 A.M.
INVOCATION
PLEDGE OF ALLEGIANCE
"Star Spangled Banner"
provided by Lawnwood Elementary School
1. MINUTES
Approve the minutes of the meeting held May 7,2002.
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2. PROCLAMATIONS / PRESENTATIONS
A. Resolution No. 02-127 - Proclaiming the week of May 12,2002 through May
18,2002 as "National HospitaJ. Week" in St. Lucie County, FlOrida'I!/i[J1¿;J't'
B. The Board Wishes to Congratulate Terri Palumbo of Tourism on Winning 3
Emmy Awards from the New York Chapter of the National Academy of
Television Arts & ,Sciences 45th Annual New York Emmy Awards.
C. The Board Wishes to Congratulate the 2002 Employee Appreciation Day
Volleyball Champions, Information Technology, and the 2002 Employee
Appreciation Day Softball Champions, Parks and Recreation.
3.
GENERAL PUBLIC COìVIT\1ENT
4.
CONSENT AGENDA
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REGULAR AGENDA
MAY 14, 2002
PAGE TWO
5.
PUBliC HEARINGS
No Public Hearings
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6.
COUNTY ATTORNEY
7.
Port of Fort Pierce - Destin Beach, Inc. Property - Purchase Offer - Consider staff
recommendation that the Board: (1) Direct staff to submit a written offer in the
amount of $11,745,000.00 to purchase the property owned by Destin Beach, Inc.
free and clear of all liens and encumbrances including the lease with AES; and (2)
Adopt Resolution No. 02-126 as prepared by the County's Bond counsel'foî tvU'\/;k..l~ I
CVìOL{L v)( (Zovd2-Vt'. ~W1Uît. 30-45 Ci~J--¡rxb/ý,Wd:
Phone System Uþgrade - Consider staff recommendation t6D apþrõVè ~e(;t{¥~
recommendation by Presidio to enter into the following agreements: (2) NMLI data
line a 43 month term, Centrex phone service a 48 month term and BBMSA Master
Service Agreement a 48 month term, all services provided by BellSouth pending
final approval by the County Attorney., ~.,
ADMINISTRATION FtPD ro J '
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8.
A. Youth Leadership Committee - Consider staff recommendation to authorize
County Staff to work \vith the St. Lucie County School District to establish
a Youth Leadership Committee. fl¡Q Pý-{)\J'{Ó! -
B. Bi-weekly Committee Reports - The Board will provide committee and
advisory board updates.
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CONSENT AGENDA
Mav 14, 2002
1. WARRANTS LIST
Approve warrants list No. r /3 ')
2. PARKS & RECREATION
A. Equipment Request No. 02-217 - Consider staff recommendation to approve
the equipment request for the purchase of a propane generator in the
amount of $18,034 for the St. Lucie County Marine Center, and approve the
sale of the existing diesel generator to the Utilities Department for $18,034.
B. Request for Approval to Serve Alcohol - Consider staff recommendation to
approve the request to serve alcohol at the Indrio Road School House on
June 8, 2002.
3. HUMAN RESOURCES
Position Request No. PS02-058 - Consider staff recommendation to approve the
position request for a new Part-time with Umited Benefits Security Guard position.
4. PUBLIC WORKS
A. Engineering / South 25th Street Widening (Midway Road to Edwards Road)
Project - Consider staff recommendation to approve the Second
Amendment to the Consultant Agreement with Inwood Consulting
Engineers for Land Acquisition Services in the amount of $352,301, and
authorize the Chairman to sign the amendment.
B. Solid Waste / Position Request 02 - 059 - Consider staff recommendation to
approve the position request for a new Heavy Equipment Mechanic,
changing the position allocation from three to four Heavy Equipment
Mechanic Positions.
C. Engineering / Ten Mile Creek Recreation Area / Phase I Construction -
/ Consider staff recommendation to approve the Consultant Agreement with
Thomas Lucido & Associates in the amount of $27,500 for landscape
architectural design and construction services.
5. MANAGEMENT & BUDGET
A. Budget Resolution No. 02-119 - Consider staff recommendation to approve
the budget resolution to appropriate and expend the funds from the US1
and Indrio Road Intersection Grant awarded by the Florida Department of
Transportation (FDOT).
B. Budget Resolution No. 02-120 - Consider staff recommendation to approve
the budget resolution to appropriate and expend the funds from the Child
Dependency Court Representation Grant awarded by the State of Florida,
Justice Administrative Commission in the amount of $41,876.34.
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CONSENT AGENDA
MAY 14, 2002
PAGE TWO
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5. MANAGEMENT & BUDGET (CONTINUED)
C. Budget Resolution No. 02-121 - Consider staffrecommendation to approve
the budget resolution to appropriate and expend the funds from the Urban
Mobile Irrigation Lab Grant awarded by the US Department of Agriculture
in the amount of $41,250.
D. Permission to Advertise - Consider staff recommendation to grant
permission to advertise a public hearing for the purpose of presenting a
Budget Amendment to the Board to reflect the actual cash balance carried
forward from the previous fiscal year, to revise current year revenue
estimates and to adjust the associated expense estimates, in accordance
with 129.06(f), Florida Statutes. This action may take place only after a
public hearing is held on this matter.
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6. COMMUNITY SERVICES
Application of the Drug Control and System Improvement Program (Edward Byrne)
Grant for FY 2002/02 - Consider staffrecommendation to grant approval to submit
the grant application, authorize acceptance of the grant and authorize the
Chairman to sign all documents necessary for the grant.
7. COMMUNITY DEVELOPMENT
Final Plat Approval - Consider staff recommendation to approve the Final Plat for
the "Links @ Savan~ Club", and authorize staff to co. mplet,e,.Jh,e fill.·..,. al processing
of this Plat. J)l¥f \ tJj fii,~-'tDr iVlOrt) J1fD' .
8. PURCHASING
Amendment to Contract No. COI-I0-068 - Consider staff recommendation to
approve the amendment to the contract with Tri-Brothers Trees & Landscaping to
furnish and install sod for an amount not to exceed $40,000, authorize the
Chairman to sign the amendment as prepared by the County Attorney and grant
permission to advertise bids for an annual contract to furnish and install sod.
9. COUNTY ATTORNEY
A. The Links at Savanna Club - Consider staff recommendation to approve the
Subdivision Improvement,A. .gree, m~~t, ~md~U.1ho.rJ.·, ze ,~!J.e SJ1air;n, an to sign
the agreement. I.fl1êX--] (}..Jj<._ 'IOU f'~(;((~i VrrC;
B. Amendment to September 8, 1987 Easement between County and City of
Fort Pierce / LaWllwood Tennis Courts - Consider staff recommendation to
approve the amendment and authorize the Chairman to sign the
amendment. W { uJl. fôr ÿ'ÇJ((LIIio
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CONSENT AGENDA
MAY 14, 2002
PAGE THREE
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9. COUNTY ATTORNEY (CONTINUED)
C. Economic Development Council of S1. Lucie County / 2001-2002
InvestmentlPartnership Fee Contract - Consider staff recommendation to
approve the proposed contract, and authorize the Chairman to sign the
contract upon receipt of the signed originals from the Council.
10. CENTRAL SERVICES
Contract Amendment / COI-09-590 TECO BGA, Inc. - Consider staff
recommendation to approve the contract amendment, and incorporate an
alternate project under the existing Performance Contract, and authorize the
Chairman to sign the amendment as prepared by the County Attorney.
11. INFORMATION TECHNOLOGY
First Amendment to the Contract with IKON Office Solutions - Consider staff
recommendation to approve the amendment to upgrade the county firewall Nokia
technical support from the existing 8X5 weekday support to 7X24X365 for the
balance of the annual contract year (four months), for a cost of $2,812.50, and
authorize the Chairman to sign the agreement.
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St. Lucie County Board of County Commissioners
Announcements
May 14, 2002
A. The 2002/2003 Budget Overview will be held on July 9,2002 at 2:00 pm
in Room 101.
B. The June 11, 2002 Board of County Commissioners Meeting has been
cancelled.
C. The Board of County Commissioners will hold a Parks Master Plan
Workshop on July 1, 2002 at 2:30 PM, in the Commission Chambers.
D. The Board of County Commissioners will hold a Sludge Disposal
Worksµop on May 14, 2002, in Conference Room 3, immediately
followin.g the Board of County Commissioners meeting.
E. The Board of County Commissioners will hold a Erosion Workshop on
May 31,2002 at 2:00 pm, in the Commission Chambers.
F. The August 6, 2002 Board of County Commissioners Meeting has been
cancelled.
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NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board
at these meetings will need a record oflhe proceedings and for such purpose m ay need to ensure that a verbatim record of the
proceedings Is made. Upon the request of any party 10 the proceedings. Indiv Iduals testify ing during a hearing w ill be sworn in. Any party
to the proceedings w III be granted the opportunity to cross-exam Ine any individual testifying during a hearing upon request A nyone with a
disability requiring accom modation to attend this meeting should contact the St Lucie County Community Services Manager at (561) 462-
1777 or TTD (561) 462-1428 at least forty -eight (48) hours prior to the meeting,
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ST. LUCIE COUNTY
EROSION DISTRICT
BOARD OF COMMISSIONERS
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
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AGENDA
May 14, 2002
1.
MINUTES
Approve the minutes of the meeting held April 23, 2002.
2. GENERAL PUBUC COMMENT
CONSENT AGENDA
1. WARRANTS USTS
Approve Warrants list No. 32
2. PUBUC WORKS
A. Shoreline Stabilization at South Causeway Island - Consider staff recommendation
to approve the Amendment No, 2 to the Work Authorization NO.5 with Taylor
Engineering, Inc. to increase the amount of compensation by S7,587 for additional
senices, and autho'rize the Chairman to sign the amendment.
B. Spur Jetty: license Agreement with the US Army Corps of Engineers (USACOE) -
Consider staff recommendation to approve the agreement and authorize the
Chairman to sign the agreement.
C. Florida Beach Erosion Control Program (FBECP) - Consider staff recommendation to
approve the funding application request to the Florida Department of
Environmental Protection (FDEP) and authorize the Chairman to sign Resolution No.
02-001.
NOTICE: All proceedings before this Board ar~ electronically recorded. Any person who decides to appeal any action taken by the Board
at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings
is made, Upon the request of any party ro the proceedings, individuals testifying during a hearing will be sworn in, Any party to the
proceedings will be granted an opporrunity to cross-examine any individual testifying during a hearing upon request_ Anyone with a
disability requiring acco=odation to attend this meeting should contact the Sr, Lucie County CommUIÙty Senices Manager at (561) 462-
1777 or TDD (561) 462-1428 at least forty-eighH48) hours prior to the meeting,
D?~~¡a~6~d~_son- Re: It's ~~I!!
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>>> Terri Palumbo 04/22/02 04:30PM >>> C 7 I Þ
THE NEW YORK CHAPTER OF THE . ;J ~
NATIONAL ACADEMY OF TELEVISION ARTS AND SCIENCES ' . kL J ../1
45th ANNUAL NEW YORK EMMY AWARDS 'Q,? r I Þ
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New York, ~Y, April 21, 200~ . r -y/l ~ J
»Attached is the complete list of Winners for the event that was hosted by New York Chapte resident JJnI V
Maury Povich» F 7
From:
To:
Date:
Subject:
Gayla Barwick
Terri Palumbo
4/22/02 5:43PM
Re: It's official!!
Congratulations Terri, I am very happy and proud for you.
Gayla
CHILDRENSNOUTH PROGRAMMING (Ages 12 and Younger)
Protect Our Children: Speak Up! April 28, 2001. (WABC-TV). Jeelu Billimoria, Senior Producer; Terri
Ann Palumbo, Producer.
RELIGIOUS PROGRAMMING Single Program or Special
McDonald's Gospelfest 2001. July 14, 2001. (WABC-TV). Nancy Geraghty Kennedy, Executive
Producer; Jeelu Billimoria, Senior Producer; Terri Ann Palumbo, Producer.
EDUCATIONAL PROGRAMMING Single Program or Special
Operation 7: Save a Life. January 13, 2001. (WABC-TV), Nancy Geraghty Kennedy, Executive
Producer; Terri Ann Palumbo, Producer.
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Dennis Murphy; Douglas Anderson; Robert Brad
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From: <SjogrenM@stlucie,k12,fl.us>
To: <RabinsK@ stlucie.k12.fl.us>, <Rolanda_Jones/lpa/stlucie%stlucie@stlucie.k12.fl.us>,
<SurfaceP@stlucie.k12.fl.us>. <HitsmanM@stlucie.k12.fl.us>,
<Patricia_Heffelfinger%STLUCI E@stlucie,k12.fl.us>. <McPhersonG @stlucie.k12.fl.us>,
<VogeIW@stlucie,k12.fl.us>
Date: 4/29/02 2:44PM
Subject: Students performing at County Commission meetings
Below are the responses from our schools regarding singing for the County
Commission, Thank you for agreeing to participate. Please contact Diane
Tumer at the County for details on when and where to be at the commission
chambers: 462-1156,
May 14 8am: Lawnwood Elementary, Kerry Rabins
May 21 7pm: Lincoln Park Academy, Rolanda Jones
May 28 8am: Fairlawn Elementary, Patty Surface
June 4 7pm: Lincoln Park Academy. Rolanda Jones
Michelle Sjogren
St. Lucie County School District
Communications Coordinator
(561) 468-5839 (561) 468-5220 (fax)
2909 Delaware Avenue
Fort Pierce, Florida 34947
cc:
<tumerd@co.5t-lucie.fl.us>
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BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: May 7, 2002
Tape:1,2
Convened: 7:30 p.m.
Adjourned: 9:45 p.m.
Commissioners Present: Chairman, Doug Coward, John D. Bruhn, Frannie Hutchinson, Paula A.
Lewis, Cliff Barnes
Others Present: Doug Anderson, County Administrator, Robert Bradshaw, Asst. County
Administrator, Dan McIntyrc, County Attorney, Pete Keogh, Leisure Services Director; Bill
Blazak, U~ilities Director, Dennis Murphy, Ass1. Community Development Director; Paul
Phillips, Airport Manager; Marie Gouin, Interim Management & Budget Manager; Ray Wazny,
Public Works Director; Susan Kilmer, Library Manager; Scott Herring, Road & Bridge Manager;
Gertrude Walker, Supervisor of Elections; Deputy Williams, Lauri Heistermann, Deputy Clerk
1. MINUTES(l-032)
It was moved by Commissioner Barnes, seconded by Commissioner Bruhn, to approve the
minutes of the meeting held April 23, 2002; and, upon roll call, motion carried unanimously.
2. PROCLAMATIONS/PRESENTATIONS
A. Rcsolution No. 02-112 - Proclaiming the week of May 5, 2002 through May II,
2002 as "Goodwill Week" in S1. Lucie County, Florida
It was moved by Commissioner Hutchinson, seconded by Commissioner Lewis to approve
Resolution 02-112; and, upon roll call, motion carried unanimously.
B. Resolution No. 02-117 - Proclaiming the week of May 13,2002 through May 19,
2002 as "Law Enforcement Week" and urging the citizens of St. Lucie County to
observe Thursday, May 16,2002 as "Law Enforcement Memorial Day" in St.
Lucie County, Florida
It was moved by Commissioner Bruhn, seconded by Commissioner Lewis to approve Resolution
02-1 17; and, upon roll call, motion carried unanimously.
Sheriff Ken Mascara accepted the Resolution.
C. Resolution No. 02-118 - Proclaiming the Month May, 2002 as "East Coast
Lumber and Supply Company, Inc. Month" in St. Lucic County, Florida, and
commcnds them on their commitmcnt to serving St. Lucic County and thc
Treasure Coast on this IOOth Anniversary of the founding of the Company.
It was moved by Commissioner Bruhn, seconded by Commissioner Hutchinson to approve
Resolution 02-118; and, upon roll call, motion carried unanimously.
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Colleen Ring, CFO for East Coast Lumber accepted the Resolution.
D. Resolution No. 02-125 - Proclaiming the Month of May, 2002 as "Mental Health
Month", and Congratulating the New Horizons of The Treasure; Coast on more
than Four decades of service to the Treasure Coast area, and commending their
continue dedication to individuals and families living with mental illness and
substance abuse disorders.
It was moved by Commissioner Lewis, seconded by Commissioner Barnes to approve Resolution
02-125; and upon roll call, motion carried unanimously.
3. GENERAL PUBLIC COMMENTS
Michael Reutenburg - Marine Science Teacher for Martin County, voiced his concerns regarding
the beach erosion problems and what the County was doing to fix the problems.
4. CONSENT AGENDA
It was moved by Commissioner Hutchinson, seconded by Commissioner Lewis to approve the
Consent Agenda; with the addition ofCA2 and, upon roll call motion carried unanimously.
I. The Board approved Warrant List No. 30 and No. 31
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2. P ARKS AND RECREA nON
A. The 19th Hole at Fairwinds Care' and Grill Contract - The Board approved staff
recommendation to grant pennission to notify the Café' that the County is
exercising its right pursuant to Paragraph 8.03 of the contract to tenninate
Contract No. COO-08-508 without cause 30 days prior to written notice, and grant
permission to advertise a Request for Proposal (RFP) for the operation of the
Fairwinds Care' and Grill.
B. 10th Street Park Project - The Board approved staff recommendation to approve
the Interlocal Agreement with the City of Fort Pierce, and authorize the Chainnan
to sign the agreement.
C. Request for Pennission to Serve Alcohol at Ft. Pierce Community Center - The
Board approved staff recommendation to approve the Ingle Family request.
D. Request for Permission to Serve Alcohol at St. Lucie County Marine
Center/Florida Law Enforcement Public Infonnation Officers' Association
Reception - The Board approved staff recommendation to approve the request.
3. PURCHASING
A .Amendment No.1 of Agreement No. COO-04-289 with Choice Sanitation for
Solid Waste Collection and Recycling Services for St. Lucie County Facilities -
The Board approved staff recommendation to approve the amendment, renewing
the annual agreement with Choice Sanitation for the first year of the two (2) year
renewal period, and authorized the Chainnan to execute the agreement.
B. Annual Contract for Road Resurfacing - The Board approved staff
recommendation to grant pennission to advertise for bids.
C. Bid No. 02-058/Furnish and Install Fencing - The Board approved staff
recommendation to award the bid to Adron Fence Co., DM Ag, Inc., Martin Fence
Co., and United Fence and Steel, and authorized the Chainnan to execute the
agreements as prepared by the County Attorney.
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04/26/02
F"7.ABWARR,
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001137
001139 .
001140
001143
001145
001243
001258
001265
001267
001269
001271
001809
101
101002
101003
101006
102
102001
102104
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107
107001
107002
107003
107123
112
113
114
116
117
119
120
122
123
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127
136
138
139
140
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ST. LUCIE COUNTY - BOARD
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WARRANT LIST #30- 20-APR-2002 TO 26-APR-2002
FUND SUMMARY
TITLE
General Fund
FTA-001-49 USC Section 5307 97/98
Zora Neala Hurston Dust Tracks Heri
FHA Transportation for 21st Century
Section 112/MPO/FHWA FY01/02
Health & Human Srvcs CSBG FY01/02
IMLS/2001 Conservation Assessment
Childern's Environ. Learning Center
TDC Planning Grant FYOO/01
TDC Planning Grant FY01/02
EMPA 01/02 Dept. of Community Affai
FDEP-Urban Mobile Lab Grant 01/02
DHR-Historical Museum Grant-In-Aid
SFWMD-Floridian Aquifer Well 01/04
Transportation Trust Fund
Transportation Trust/80% Constitut
Transportation Trust/Local Option
Transportation Trust/Impact Fees
Unincorporated Services Fund
Drainage Maintenance MSTU
FDOT Bicycle/Pedestrian Coordinator
Recreàtion Donations Fund
Library Special Grants Fund
Fine & Forfeiture Fund
Fine & Forfeiture Fund-Wireless Sur
Fine & Forfeiture Fund-E911 Surchar
Fine & Forfeiture Fund-800 Mhz Oper
USDOJ/BJA LLEBG FY02
River Park II Fund
Harmony Heights 3 Fund
Harmony Heights 4 Fund
Sunland Gardens Fund
Sunrise Park Fund
Holiday Pines Fund
The Grove Fund
Indian River Estates Fund
Queens Cove Lighting Dist#13 Fund
Southern Oak Estates Lighting
Pine Hollow Street Lighting MSTU
Monte Carlo Lighting MSTU#4 Fund
Palm Lake Gardens MSTU Fund
Palm Grove Fund
Port & Airport Fund
Port Fund
Airport Drainage Master Plan- FDOT
IRL Taylor Creek Restoration SFWMD
Plan Maintenance RAD Fund
Ct Administrator-19th Judicial Cír
EXPENSES
576,180,33
4.00
0,00
0.00
16.97
538,92
241.14
6,096.00
0.00
0,00
1,366.88
180.74
7.52
126.79
34,122.09
10,582,00
61,850.00
368,016.79
17,854.48
25,531.72
0.00
1,110.00
6,293.28
197,305.58
0.00
0.00
16.26
72,927.00
513 . 94
203.45
447.41
496.68
123.93
726.67
151.66
853.21
253.66
110.14
327.91
1,305.84
106.43
659.40
2 , 455 , 52
14,268.05
7,024.00
959.18
4,436,23
500.05
PAGE
1
PAYROLL
434,661.64
0.00
515.04
338.58
5,518.44
1,264.48
0.00
0.00
665.81
149.14
0.00
1,188.80
1,364.80
1,188.80
105,762,16
0.00
0.00
0.00
45,250,77
3,488.80
1,226.40
0.00
2,214.43
67,327.34
829.15
23,745.48
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10,792.30
0.00
0.00
0.00
2,550,84
4,496.72
04/26/02
F70ABWARR
FUND
183001
183002
183004
184203 .
184204
185002
310002
310003
316
382
396
401
418
421
441
441802
448
449
451
458
461
, 1
479
491
505
505001
611
625
688
691
694
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ST. LUCIE COUNTY - BOARD
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WARRANT LIST #30- 20-APR-2002 TO 26-APR-2002
FUND SUMMARY
TITLE
Ct Administrator-Arbitration/Mediat
Ct Admin.-County Arbitration/Mediat
Ct Admin.- Teen Court
Ft. Pierce Beach Restoration
South Co. Post Storm Study FDEP
SHIP Housing Assistance FY 01/02
Impact Fees-Parks
Impact Fees-Public Buildings
County Capital
Environmental Land Capital Fund
Lennard Road 1 - Roadway Capital
Sanitary Landfill Fund
Golf Course Fund
H.E.W. Utilities Fund
North Hutchinson Island Utilities
SFWMD N, Hutchinson Water Main
NHI Util-Renewal & Replacement Fund
NHI Util - Capital Facilities Fund
S. Hutchinson Utilities Fund
SH Util-Renewal & Replacement Fund
Sports Complex Fund
No Co~nty Utility District-Operatin
No Cty Util Dist-Renewal & Replace
No Cty Util Dist-Capital Facilities
Building Code Fund
Health Insurance Fund
Property/Casualty Insurance Fund
Tourist Development Trust-Adv Fund
Law Library
Briargate MSBU
North AlA MSBU
Raintree Forest MSBU
GRAND TOTAL:
EXPENSES
47.10
200.00
271.66
4/847.68
8/927.50
12/387.18
5/025.00
10/485.50
209/778.36
4,180.00
734.75
59,397,98
7/387.33
1. 98
50.26
1,155.00
0.00
0.00
84.91
0,00
6,051.17
2,688.42
0.00
0.00
211.45
333,144.35
290.00
7,675,51
5,446.79
2,862.43
9,888.94
7/127.49
2,116,640.59
PAGE
2
PAYROLL
1,115.38
0.00
2/874,61
0.00
0.00
1/430.40
0.00
0.00
0.00
0.00
0.00
37/940.79
20/317.77
110.69
3/434.08
0.00
1/032.70
734.42
1,514.74
806.03
13,021. 96
2,131.43
366.71
293.77
23/764.37
2,766.67
1/760.03
5/575.91
0.00
0.00
0.00
0.00
835/532.38
05/03/02
P7ABWARR
FUND
001
001137
001139
001140
001143
001258
001265
001269
001271
001809
101
101006
102
102001
102104
104
105
107
107001
107002
107003
"'122
_ /130
111
115
118
140
140001
140123
140275
140320
140321
160
183
183001
183002
183004
183106
185002
235
310002
316
316001
370001
382
395
¡J1'\1
421
441
448
449
451
458
461
471
478
479
491
505
505001
611
625
678
F,79
\....-
ST. LUCIE COUNTY - BOARD
....J
WARRANT LIST #31- 27-APR-2002 TO 03-MAY-2002
FUND SUMMARY'
TITLE
General Fund
Zora Neala Hurston Dust Tracks Heri
FHA Transportation for 21st Century
Section 112/MPO/FHWA FY01/02
Health & Human Srvcs CSBG FY01/02
TDC Planning Grant FYOO/01
TDC Planning Grant FY01/02
FDEP-Urban Mobile Lab Grant 01/02
DHR-Historical Museum Grant-In-Aid
SFWMD-Flo~idian Aquifer Well 01/04
Transportation Trust Fund
Transportation Trust/Impact Fees
Unincorporated Services Fund
Drainage Maintenance MSTU
FDOT Biéycle/Pedestrian Coordinator
Grants & Donations Fund
Library Special Grants Fund
Fine & Forfeiture Fund
Fine & Forfeiture Fund-Wireless Sur
Fine & Forfeiture Fund-E911 Surchar
Fine & Forfeiture Fund-BOO Mhz Oper
USDOJ Ed Byrne Drug FY01/02
USDOJ St Crim. Allien Assist. FY03
River Park I Fund
Sheraton Plaza Fund
Paradise Park Fund
Port & Airport Fund
Port Fund
USDOT-Enviro Assessment 91-27R
DOT-140-Airport Maintenance Bldg
FDOT-Environmental Assessment
FDOT-Install Security Fencing AL124
Plan Maintenance RAD Fund
Ct Administrator-19th Judicial Cir
Ct Administrator-Arbitration/Mediat
Ct Admin.-County Arbitration/Mediat
Ct Admin.- Teen Court
Domestic Relations Hearing FYOO-03
SHIP Housing Assistance FY 01/02
Becker Road I&S Fund
Impact Fees-Parks
County Capital
Transportation Capital
Academy Drive MSBU
Environmental Land Capital Fund
River Branch MSBU Capital
Sanitary Landfill Fund
Golf Course Fund
H.E.W. Utilities Fund
North Hutchinson Island Utilities
NHI Util-Renewal & Replacement Fund
NHI Util - Capital Facilities Fund
S. Hutchinson Utilities Fund
SH Util-Renewal & Replacement Fund
Sports Complex Fund
No County Utility District-Operatin
No Cty Util Dist-Renewal & Replace
No Cty Util Dist-Capital Facilities
Building Code Fund
Health Insurance Fund
Property/Casua1ty Insurance Fund
Tourist Development Trust-Adv Fund
Law Library
Anita Street MSBU Fund
Timberlake Estates MSBU
GRAND TOTAL:
EXPENSES
357,759.96
38.25
25.91
2,413.50
532,43
50.02
57.13
430.96
2,084.77
90.95
67,327.89
79,931.84
24,441. 68
1,812.48
93.83
18,859.36
1,909.06
2,886,123.40
1,484.96
1,941.31
338.91
8,294.00
3,206.00
2,563.79
445.33
716,00
13,115.70
5.33
69,503.92
26,036.00
58,732.08
49,185,00
18,516,26
1,298.81
1,908,23
65.00
289.10
6,312.48
767.97
26,090.63
10,737.50
106,762.84
2, 340 ..00
3,044.26
2,500.00
22,862.50
32,276.18
35,442.18
10.67
75,997.61
18,619.57
1,076.72
9,668.73
1,783.14
12,067.48
3,327.34
844,53
530.25
11,236.97
52,114.32
5,162.75
1,869,31
9,780.00
9,967.67
14,446.24
4,179,268.99
PAGE
1
PAYROLL
~
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,135,59
0.00
0,00
0.00
0.00
0.00
6,135.59
~
"'-'
D. Rejection of Proposal Received for a Not-For-Profit Entity to Develop and
Operate a Wildlife Rehabilitation/Hospital Sanctuary at Indrio Savannahs Natural
Area - The Board approved staff recommendation to reject the proposal received
and grant permission to advertise an amended Request for Proposals.
E. RFP No. 02-055/Historical Resource Survey - The Board approved staff
recommendation to award the RFP to Janus Research, and authorize staff to
negotiate a contract, and authorize the Chairman to sign the contract as prepared
by the County Attorney.
F, Bid No. 02-047/0Ieander Avenue at DiGiorgi Road Culver Replacement - The
Board approved staff recommendation to award the bid to the low bidder,
Sunshine Land Design, Inc., in the amount of $1 0 1,176.99 and authorize the
. Chairman to sign the contract as prepared by the County Attorney. They also
approved the re-allocation offunds from 4151 Street and Avenue D Culver Project.
G. Amendment to Contract No. C02-02-311 with Dickerson Florida, Inc., for the
Supply of Coquina Rock for the New Fairgrounds - The Board approved staff
recommendation to approve the amendment to the contract for an amount not to
exceed $150,000, and authorized the Chairman to sign the amendment as prepared
by the County Attorney.
4. COUNTY ATTORNEY
A. First Amendment to June 19, 2001 Consultant Agreement with F AUIFIU Joint
Center/Port Master Plan - The Board approved staff recommendation to approve
the amendment to extend the term to December 31, 2002, and authorized the
Chairman to sign the amendment.
B. Christensen Road Right-of-Way Donation - The Board approved staff
recommendation to accept the donation and Warranty Deed from the Carlton's,
authorized the Chairman to sign Res091ution No. 02-115, and directed staff to
record the documents in the Public Records ofSt. Lucie County, Florida.
C. Colonial Acres Property Donation - The Board approved staff recommendation to
accept the donation and Warranty Deed for the property, authorized the Chairman
to sign Resolution No. 02-124, and directed staff to record the documents in the
Public Records ofSt. Lucie County, Florida.
D. Revocable License Agreement/Edwards/l 0307 Indian River Drive Right-of-Way -
The Board approved staff recommendation to approve the agreement, authorized
the chairman to execute the agreement and directed Mr. & Mrs. Edwards to record
the document in the Public Records ofSt. Lucie County, Florida.
5. LIBRARY
SIRS I Sollwan.: Maintcnancc Contract - Thc Board approvcd stalTrccol11l11cndation to npproved
the contract in thc amount of $20,919 and authorized the County Administrator to sign the
purchasing requisition.
6. AIRPORT
A. Part 150 Noise Study Update at S1. Lucie County International Airport - The
Board approved staff recommendation to accept the Florida Department of
Transportation (FDOT) Joint Participation Agreement (JP A), authorized the
Chairman to execute the JP A and Resolution No. 02-122, and authorized the
Chairman to sign the agreement for the preparation of the update.
B. Rehabilitation of Airfield Lighting Project at St. Lucie County International
-3-
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....,
Airport - The Board approved staff recommendation to accept the Florida
Department of Transportation (FDOT) Joint Participation Agreement (JP A)m
authorized the Chairman to execute the JPA and Resolution No. 02-123, and
authorized the Chairman to sign the agreement for the project. .'
C. Third Amendment to November 21, 1988 Lease Agreement with Experimental
Aircraft Association (EAA) - The Board approved staff recommendation to
approve the amendment to allow 30 additional years.
D. Bid for "Hardwick Grove" Parcels 45, 47, 47A and the "Kanawha Grove" Parcels
46 and 51 at the St. Lucie County International Airport - The Board approved staff
recommendation to award the bid to the highest bidder, T. Bennett.
7. PUBLIC WORKS
A. First Amendment to the Aquatic Vegetation Contract - The Board approved staff
recommendation to approve the amendment to provide services for two additional
retention ponds in the amount of $654.50 for the remaining 7 months of the
contract term, and authorized the Chairman to sign the contract as prepared by the
County Attorney.
B. Termination of Contract for Mowing & Litter Pickup Services (Subdivision No.
2) - The Board approved staff recommendation to terminate the contract by
mutual agreement of both parties, and granted permission to advdertise for bids
for a ne contract.
C. Conditional Acceptance & Maintenance Agreement/Prima Vista Blvd. Extension
- The Board approved staff recommendation to conditionally accept the extension,
and authorized the Chairman to sign the Maintenance Agreement.
D. St. Lucie County Fairgrounds Project - The Board approved staff recommendation
to approve the work authorization in the amount of $24,980 with Masteller and
Moler, Inc., for the design of a water treatment plan, and authorized the chairman
to sign the agreement.
E. Oxbow Eco-Center Budget Amendment No. 02-133/Equipment Request No. 02-
2 15 - The Board approved staff recommendation to approve the budget
amendment and equipment request for the purchase of an all-terrain wheelchair in
the amount of $2,000, and accepted Deming Design as a sole source for this item.
F. Oxbow Eco-Center/Boardwalk Additions - The Board approved staff
recommendation to approve the request for boardwalk additions in the amount of
$3,500, using funds from the flRDAP Grant.
G. Oxbow Eco-Ccntcr/Equipmcnt Rcqucst No. 02-214 - The Board approved staff
recommendation to approve the equipment request for the purchase of Adobe
Publishing Software in the amount of$999.95.
6. Student Intern Positions - The Board approved staff recommendation to grant permission
to participate in the Internship Program, they approved Position Request No. 02-57, and
authorized the County Administrator to approve the future requests for a Student Intern,
subject to stated stipulations.
9 UTILITIES
A. North County/Holiday Pines Clarifier Project - The Board approved staff
recommendation to approve final payment and release of retainage for Hutchinson
Utilities Service Corp. in the amount of$11,908.36. Total contract price after
final is $77,338.67.
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...",,¡
B. Automatic Adjustment of Utility Rates for the North County Utility District,
North Hutchinson Island and H.E.W. Utilitites - The Board approved staff
recommendation to approve the Automatic adjustments provided for in Resolution
No. 96-2 I 6, and Resolution No. 99-108, consistent with the recommendation of
our Utility Consultant.
10. COMMUNITY DEVELOPMENT
A. Tourism/Simple Success Marketing Advertising Invoices - The Board approved
staff recommendation to approve payment of the invoices for the month of April
in the amount of $33,496.75.
B. . Request for Exemption/Edwin S. Merritt and Richard Reitano - The Board
approved staff recommendation to approve the request for an exemption from the
requirements of Section 11.02.09(A)(5), St. Lucie County Land Development
Code, to prepare an Environmental Impact Report for the project to be known as
Raptor Subdivision - Minor Site PlanlPreliminary Plat. Location: northwest comer
of the intersection of Header Canal Road and Leeper Road.
C. Request for Exemption/Gordon Lundeen - The Board approved staff
recommendation to approve the request for an exemption from the requirements
of Section 1 I.02.09(A)(5), St.l Lucie County Land Devel09pment Code, to
prepare an Environmental Impact Report for the project to be know as Luke's
Lots SID - Major Site PlanlPreliminary Plat. Location: southeast comer of the
intersection of Header Canal Road and Carlton-Adams Road.
D. "Lakela's Mint Refuge" Grant Proposal- The Board approved staff
recommendation to grant permission to submit the grant proposal to the Florida
Fish and Wildlife Conservation Commission for endoresement and forwarding to
the U.S. Fisch and Wildlife Service for funding under the Recovery Land
Acquisition Grant Program.
1 I. SUPERVISOR OF ELECTIONS
Supervisor of Elections Voting Equipment Upgrade - The Board approved staff recommendation
to approve revised Equipment Request No. 02-204 and Budget Amendment No. 02-132, moving
an additional $27,684 from General Fund Contingency to fund the purchase and opay for
anticipated shipping and handling charges.
ADDITIONS
C-A.2 Request for Approval to Serve Alcohol at Pepper Park - The Board approved staff
recommendation to approve the request of MDM Marble Company to serve alcohol at its annual
picnic on May I I, 2002.
REGULAR AGENDA
5. PUBLIC HEARING
A. COMMUNITY DEVELOPMENT
Draft Ordinance No. 02-005/Amending the St. Lucie County Land Development
Code by Creating Section 13.09.00, Existing Property Maintenance Code, to provide for
adoption of Chapter 3, General Requirements of the 2000 International Property Maintenance
Code - No Specific Action is required by the Board at this time. This meeting is for the purpose
of accepting public comments and testimony and providing any direction to amend or otherwise
modify this draft ordinance. The second public hearing will be held on May 21,2002, at 7:00
p.m. or as soon thereafter as possible.
-5-
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Dennis Murphy, Community Development Director presented the draft ordinance, No. 02-005 to
the Board. He stated that this draft ordinance would establish a minimum exterior maintenance
for all structures in the County. He informed the Board that they used Chapter 3, General
Requirements of the 2000 International Property Maintenance Code as a guide and amended it to
St. Lucie Counties existing codes to avoid conflict and redundancies.
The Community Development Director reviewed the deletions to Chapter 3, General
Requirements of the 2000 International Property Maintenance Code with the Board.
Commissioner Barnes asked that in a rental unit if the tenant or the property owner would be
responsible for exterior maintenance.
The Commupity Development Director stated that the normal enforcement measure is to go after
the property owner and referred to section 301.2.
Commissioner Barnes stated that he felt that a lot of the exterior maintenance problems exist
with rental properties. He asked for clarification on who this exterior maintenance code would
apply to.
The Community Development Director stated that this would apply to the unincorporated
jurisdiction of this Board.
Commis~Üoner Coward stated that it would be interesting to see how the Cities existing codes
relate to this proposal.
Commissioner Bruhn asked if it would be too restrictive to apply the exterior maintenance codes
to just rental properties.
The County Attorney stated that ifthe County could establish that the primary problems with
exterior maintenance pertained to mostly rental properties that the maintenance code could
specify that it only apply to rental properties. He stated that the safest way to handle an exterior
maintenance code would be for it to apply to everyone.
Commissioner Bruhn voiced his concerns with the possibility of people abusing the exterior
maintenance code based on a letter that he received from Mr. Driscoll.
Commissioner Coward stated that he received the same letter and the answer would be to have a
standard that is applicable across the board. He stated that he felt that the exterior maintenance
code should apply to everyone whether it is a rental or owner occupied.
Commissioner Lewis stated that a lot of the areas that the County had discussed in the past and
had problems with have been eliminated from the exterior maintenance code draft. She stated
that she felt that the code should apply to everyone equally.
Commissioner Coward stated that one of the issues that was raised before, dealt with thé
enforcement of the ordinance. He stated one of the previous problems that was addressed was
intrusion into the interior of the home. I-Ie asked for more detail on how this would affect both
the acccss to the inside of the building as well as the process for the exterior.
The Community Development Director stated that as he reads the ordinance it prohibits them
from doing anything inside. The only time they would have an inside issue is if there was an
unsafe structure issue or a housing code violation. He stated that the process would be the same
as any other code enforcement action. They receive a complaint about a particular parcel, go out
and do an investigation nom the street and begin to write it up.
Commissioner Hutchinson asked who would be determining the guidelines.
The Communily Development Director staleu lhnllhere would need to be n degree of
professional judgement.
-6-
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.tI
Commissioner Barnes stated that there is also a code board that violators can go through to
appeal and the code board could make a determination that the property owner did not violate the
ordinance.
,
Commissioner Coward stated that the Board has worked diligently on the staffing of Code
Enforcement Officers. He asked if there would be sufficient staff to handle the additional
standards of the exterior maintenance code and voiced some concerns.
The Public Works Director stated that they had requested two additional Code Enforcement
Officer positions in the proposed budget for next fiscal year.
Commissioner Barnes stated that the County could also hire a Special Master to hear the cases
instead of the Code Board.
Commissioner Bruhn voiced his concerns about the drainage portion of the ordinance and
chipped paint.
Commissioner Barnes stated there are numerous properties located on AlA that once this
ordinance is adopted will keep code enforcement officers busy. They will not have time to worry
about chipped paint He also asked that instead of having the ordinance apply only to rentals,
make an exception to homesteaded property. This way it will apply to all property owners.
The County Attorney stated that if you could establish in the record that the problem is not
homesteaded property you could make an exception. He reiterated that it is safer to include all
properties.
Commissioner Lewis stated that if homesteaded properties are not a problem then why would
you exempt them from the ordinance.
Commissioner Coward stated that he did not like the concept of a double standard. The key to
making this useful is for it to deal with the most serious cases.
Commissioner Lewis voiced her concerns on the misuse of the Exterior Maintenance Code,
however she does not feel that it should be something that is held up because there are people
that will abuse the system.
Commissioner Hutchinson reiterated her concerns with the guidelines on determining what is a
violation and what is not. She also stated that if this deals with the unincorporated portion of St.
Lucie County this will apply to Agricultural property and with the size of agricultural parcels the
property owner will not be able to fix or keep their fences painted as the ordinance states.
The Public Works Director stated that typically from a Code Enforcement stand point they take
photographs from the right of way or adjacent property. They do not enter the violators property.
He also stated that as far as applying this to renters verses homeowners, the 3 worst code
enforcement violations in 81. Lucie County history has been with homeowners.
Commissioner Barnes concurred with Commissioner Hutchinson.
Commissioner Coward stated that he thought that the Board had made previous
recommendations that dealt with this issue and there were recommendations that this ordinance
be adopted for lots of 5 acres or less.
The Community Development Director stated that the only thing the Planning and Zoning Board
placed restrictions on was, 30202 road harborage, this section does not apply to agricultural
parcels. Currently the way the ordinance is written, with the exception of section 30202, it
applies to all of the unincorporated area ofSt. Lucie County.
PUBLIC COMMENT
-7-
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..",
Paul Driscoll - Ft. Pierce, requested that the mildew issue be stricken from the ordinance.
Robert Beach - White City, requested that section 302.4, the length of the grass, be added back
into the ordinance. He also stated that the ordinance should include something that addresses
excessive pealing and flaking of paint
Shirley Berlingham - North Beach, stated that she was in favor of the ordinance.
Pat Ferrick - spoke on behalf of the North Fork Property Owners. They voiced their concerns
with Section 3, 3.03.02, pealing and flaking of paint. They stated that they were against this
section.
Arlene Goodman - White City, voiced her concerns regarding the exterior maintenance of vacant
properties. She also stated that she very concerned that there were no guidelines for making
determinations on who should receive citations and under what specific condition the exterior
should be in.
Pat Ferrick - 4802 South 25th Street, voiced her concerns on how this ordinance would impact
agricultural properties due to their large size, length of fences, barnes etc.
The Community Development Director reviewed the changes to the ordinance that had been
discussed. He stated that they would double check the city codes and address the fencing issue.
Commissioner Lewis suggested that they put a size limit on the properties covered under the
ordinance or zoning districts.
The Community Development Director stated that staff would come back with a
recommendation to the Board regarding the limitation on parcel size as per Commissioner Lewis'
comments.
Commissioner Coward stated that another issue that came up was on page 4, section 303.2,
pealing, flaking and chipping paint. He stated that the ordinance should apply to the most severe
cases. He requested that staff reword the section to indicate what constitutes a severe case, i.e.
the majority of a surface.
Commissioner Hutchinson voiced her concerns with the ordinance and the way sections were
worded. She had concerns about staff entering properties.
The Public Works Director stated that they do not enter properties, however there are occasions
that require them to enter properties, when there are disputes between homeowners and tenants.
Commissioner Coward referred to page 9, section 302.6, ducts, vents etc. He stated that he had
some concerns with this section and did not ugrec with it. He stated that they should differentiate
between commercial and residential. I-Ie is for the sections in the ordinance that address the
exterior of a building and its condition being so bad that it affects the property values of the
neighborhood. He recommended that some of the sections that are excessive be removed.
Commissioner Barnes Concurred.
Commissioner Hutchinson referred to section 302.7, accessory structures. She asked how this
would affect agricultural properties.
Commissioner Coward stated that the agricultural issue needed to be addressed. He asked for a
consensus from the Board.
Commissioner Barnes addressed the vacant structure section, 301.3. He stated that he did not
know how you could define vacant. He asked what they were trying to accomplish with the
vacant buildings.
-8-
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."J
The Community Development Director stated that we are dealing with a regulation that would
refer to a structure being sound. No broken window and everything being in tact.
Commissioner Coward asked for a consensus from the Board on the section tqat pertained to
pealing, flaking and chipping paint. He suggested some language that denotes the severity of it.
Commissioner Bames stated that common sense and discretion had to come into play when
dealing with portions of this ordinance.
Commissioner Coward stated that the nonsense needed to be eliminated from the ordinance and
that language needed to be added regarding the severity.
It was the consensus of the Board to modifY the Exterior Maintenance Code prior to coming back
before the Bðard.
6. COUNTY ATTORNEY
A. St. Lucie County Mosquito Control District v. City of Fort Pierce - The Board
approved staff recommendation to 1) direct staff to draft legislation deleting
Sections 2-9-30 and 2-9-31 from the District's special act, and 2) dismiss the
pending Petition for Writ of Certiorari without prejudice to file a new request for
exemption after the effective date fo the new law (January 1,2003) and after the
completion of the 2003 Legislative Session.
It was moved by Commissioner Bruhn, seconded by Commissioner Bames, to approve staff
recommendation; and upon roll call motion carried unanimously.
B. Dori Slosberg Driver Education Safety Act - The Board approved staff
recommendation to determine whether to authorized the County Attorney to draft
an ordinance imposing the additional $3 charge authorized by the Act.
Commissioner Hutchinson stated that she felt that it was important to help children learn to drive
safer.
Commissioner Barnes stated that the State of Florida should pass there own funding and provide
money to schools. He stated that this was another example of the State Legislature not funding
or schools.
Commissioner Coward concurred. He also commended Commissioner Hutchinson for bringing
this issue forward. I-Ie stated that St. Lucie County is the first and only County in the state to
adopt this program.
It was moved by Commissioner Lewis, Seconded by Commissioner Barnes to approve staff
recommendation; and upon roll call motion carried unanimously.
There being no further business to be brought before the Board, the meeting was adjourned at
9:45 p.m.
Chairman
Clerk of Circuit Court
-9-
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'"
..",.ì
AGENDA REQUEST
ITEM NO, ,;¿ It
DATE: May 14,2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney
Daniel S. McIntyre
County Attorney
SUBJECT:
Resolution No. 02-127 - Proclaiming the week of May 12,2002, through May 18,2002, as "HOSPITAL
WEEK" for Lawnwood Regional Medical Center and St. Lucie Regional Medical Center in St. Lucie County,
Florida.
BACKGROUND:
Ginger King, Director of Marketing/Public Relations ofSt. Lucie Medical Center has requested that the Board
proclaim the week of May 12, 2002, through May 18,2002, as Hospital Week. The attached Resolution
No. 02-127 has been drafted for that purpose.
FUNDS AVAIL.:
PREVIOUS ACTION:
RECOMMENDATION:
Staff recommends that the Board adopt the attached Resolution No. 02-127 as drafted.
[~APPROVED [] DENIED
[ ] OTHER: 5-0
NCE:
COMMISSION ACTION:
u as Anderson
ty Administrator
,
""\
County Attorney:
Originating Dept.
~
~. -
};y'
Review and Approvals
Management & Budget
Other:
Finance: (Check for Copy only, if applicable)___
Purchasing
Other:
..."
1
Eff. 5/96
\wi
..;
RESOLUTION NO, 02-127
A RESOLUTION PROCLAIMING THE WEEK
OF MAY 12, 2002, THROUGH MAY 18, 2002,
AS "HOSPITAL WEEK" FOR LAWNWOOD
REGIONAL MEDICAL CENTER AND ST,
LUCIE REGIONAL MEDICAL CENTER IN
ST, LUCIE COUNTY, FLORIDA
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made
the following determinations:
1. Florida is a "State of Health" for residents and visitors alike; and the health of our
residents is always of vital state and county concern.
2. The dedicated professionals who provide health care throughout the county and within
this county deserve special recognition.
3. A national week of recognition, May 12, 2002, through May 18, 2002, has been
established to honor exemplary works of hospitals throughout the country.
4. This Board believes the sincere professional dedication demonstrated by the associates
of Lawnwood Regional Medical Center and St. Lucie Medical Center, should be recognizes.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners ofSt.
Lucie County, Florida.
I. This Board does hereby proclaim the week of May 12,2002, through May 18,2002 as
"HOSPITAL WEEK" for Lawnwood Regional Medical Center and St. Lucie Medical Center in
St. Lucie County, Florida.
2. This Board recognizes the dedicated professionals who provide health care to the citizens
and visitors to St. Lucie County and commends them on a job well done.
PASSED AND DULY ADOPTED this 14th day of May, 2002.
.
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From:
To:
Date:
Subject:
King Ginger <Ginger.King@HCAHealthcare,com> .3 c¡ g - .3 ~ I ~
"'cowardd@co.st-Iucie.fl.us'" <cowardd@co.st-lucie.fI.us>
5/1/02 1 :43:PM
proclamation
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Commissioner Coward,
The week of May 12-18 is National Hospital Week, Lawnwood Regional and St.
Lucie Medical Centers would appreciate a Proclamation from the County
Commission recognizing this week as such. Depending on placement to the
agenda for the next commission meeting, Tom Pentz, CEO of LRMC, would accept
on behalf of both facilities.
Thank you in advance for your assistance in this matter.
Ginger King
Director, Marketing/Public Relations
S1. Lucie Medical Center
772/398-3612 - office
772/917-0278 - pager
e-mail: Ginger.King@hcahealthcare.com
visit us: www.stluciemed.com
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CO. ADMIN. OFFICE
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INTER-OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO:
Board of County Commissioners
FROM:
Daniel S. McIntyre, County Attorney
C.A. NO.
02-673
DATE:
May 7, 2002
"
======================================================================
Port of Fort Pierce - Destin Beach, Inc. Property -
Purchase Offer
SUBJECT:
BACKGROUND: '
The County is the port authority for the Port of Fort Pierce. The
County currently owns 20 acres known as Harbor Pointe within the port
planning area. The 67 acres immediately adjacent to the County's property
is owned by Destin Beach, Inc.
The County recently adopted a master plan for the Port of Fort
Pierce. The master plan identified a number of proposed uses including uses
related to the mega yacht industry, for the County-owned property and the
property owned by Destin Beach, Inc. On March 17, 2002, the County
advertised a Request for Qualifications/Proposals soliciting responses from
firms interested in partnering with the County to develop the port in a
manner consistent with the master plan. In response to the RFQ/RFP, on
May 1, 2002, the County received 4 proposals. The County is currently
evaluating the 4 proposals.
Based on the port master plan and on a preliminary evaluation of the 4
proposals, County staff believes that it is in the best interest of the County
and its citizens for the County to attempt to acquire by negotiated sale the
67 acres owned by Destin Beach, Inc. In this regard, the County had
appraisals completed by Florida Property Consultants and Fuller Armfield
.
Wagner. A summary of the results of the two (2) appraisals follows:
'-'
.....,
Value
Florida Property Consultants
Fuller Armfield Wagner
$11,745,000.00
$ 9,500,000.00
Since it is very much in the County's best interest to acquire the
property through negotiation, staff recommends that the Board offer
Destin Beach, Inc. the highest of the two values or $11,745,000.00 to
acquire all .interests in the property. In addition, staff believes the higher
value is justified to avoid the cost and risk of litigation in the event
negotiations are unsuccessful. Although it is difficult to predict with any
accuracy the cost of litigation, the County's exposure for costs and fees
assuming a trial and an appeal, could be one million and 0/100
($1,000,000.00) dollars even in a best case scenario. In a worst case
scenario, the County's exposure could be two to three times the best cas'e
scenario. Perhaps'more importantly, the time and risk involved in litigation
could have an adverse impact on negotiations with prospective tenants.
County staff proposes to fund the proposed purchase price with grant
funds and revenues from the prospective tenants as set forth in the
memorandum dated May 7, 2002 from the County Administrator, a copy of
which is attached. Because of timing, it will most likely be necessary for the
,
County to borrow the funds needed for the purchase. In this regard, the
County's bond counsel has drafted the appropriate resolution authorizing the
issuance of not exceeding $15,000,000,00 in bonds and further authorizing
the comt'nencement of proceedings to validate the bonds. Further' official
action of the Board will be required for the sale of the bonds.
RECOMMENDATION/CONCLUSION:
Staff recommends that the Board:
1. Direct staff to submit a written offer in the amount of
$11,745,000.00 to purchase the property owned by Destin Beach, Inc. free
and clear of all liens and encumbrances including the lease with AES.
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2.
Counsel.
Adopt Resolution No. 02-126 as prepared by the County's Bond
DSM/ caf
Attachments
"
,
,
[ DanielMclntyre - m-bOa~reSolutiOn.dOC
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---_._-
S SQUIRE
!ANDERS
Squire, Sanders & Dempsey L.L.P.
LEGAL
COUNSEL
WORLDWIDE
MEMORANDUM
To: Board of County Commissioners
St. Lucie County, Florida
Copy: Daniel S, McIntyre, Esquire, County Attorney
Douglas M. Anderson, County Administrator
Loomis C. ("BilI") Leedy, III, William R. Hough & Co,
From: Robert Freeman
"
Date:
May 7,2002
Re: Port Revenue Bonds
The attached resolution authorizes the issuance of not exceeding $15 million Port Revenue
Bonds in order to provide for a source of moneys to acquire the Destin Beach properties at the
Port of Fort Pierce and to pay costs related to the acquisition of the property and issuance of the
Bonds, including capitalized interest on the, Bpnds through March 2004.
The resolution provides that the Bonds will be secured s01ely by a lien upon and pledge of the
revenues derived horn the operation of the port grant and loan moneys from government
agencies or other sources, moneys on deposit in the funds and accounts established pursuant to a
supplemental, detailed bond resolution, investmem earnings on those moneys, and any other
source of non-ad valorem revenùes which the Board may decide to pledge as security for the
Bonds (including a covenant to budget and appropriate horn non-ad valorem revenues) in order
to obtain the best interest cost on the Bonds.
The resolution provides that the Bonds will not be secured by the full faith and credit and taxing
power ofthe County, by a lien upon the Project. or by a lien upon any other moneys or properties
of the County, '
The resolution authorizes the County Attorney and Bond Counsel to institute proceedings for
validation ofthe Bonds pursuant to Chapter 75, Florida Statutes, in the Circuit Court for St.
Lucie County. The resolution also authorizes the preparation of additional documents necessary
for the authorization, sale, and issuance of the Bonds, including a Preliminary Official Statement,
and delegates to the County Administrator the auÜJOrity to "deem fina1" the Preliminary Official
Statement on behalf of the County.
Further official action by the Board will be required for the sale ofthe Bonds.
.
Squire, Sanders & Dempsey L.L.P,
-1-
May 7, 2002
iDaníel Mcintyre - initial res<1.. - ¡n,doc
L-----_ . .....,
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PaQ~.-2J
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RESOLUTION NO, 2002-/J.b
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST,
LUCIE COUNTY, FLORIDA, AUTHORIZING THE ACQUISITION OF
PROPERTY IN AND FOR THE PORT OF FORT PIERCE AND THE
ACQUISITION AND CONSTRUCTION OF ADDITIONS, EXTENSIONS AND
IMPROVEMENTS THEREON; PROVIDING FOR THE ISSUANCE OF NOT
EXCEEDING $15,000,000 PORT REVENUE BONDS, SERIES 2002, TO
FINANCE THE COST THEREOF; PROVIDING FOR THE PAYMENT OF
THE B01\TDS FROM PORT REVENUES AND OTHER MONEYS;
AUTHORIZING PROCEEDINGS FOR VALIDATION OF THE BONDS;
AUTHORIZING THE APPROPRIATE OFFICERS OF THE COUNTY TO
PROCEED TO DEVELOP NECESSARY DOCUMENTS TO SELL THE
BONDS AT NEGOTIATED SALE; AUTHORIZING THE COUNTY
ADMINISTRATOR TO MAKE CERTAIN CERTIFICATIONS ON BEHALF
OF THE-COUNTY REGARDING A PRELIMINARY OFFICIAL STATEMENT
FOR THE BONDS; PROVIDING FOR CONTINUING DISCLOSURE WITH
RESPECT TO THE BONDS; AND PROVIDING AN EFFECTIVE DATE,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF ST.
LUCIE COUNTY, FLORIDA:
Section 1. Authority for Resolution. This Resolution is adopted pursuant to Chapter
125, Part 1, Florida Statutes, County Ordinance No. 87-77, as amended, and other applicable
provisions oflaw (col1ectively, the "Act").
Section 2. Findings. It is hereby ascertained, determined and declared by the Board of
County Commissioner (the "Bòard") of S1. Lucie County, Florida (the "County") that:
A, It is necessary and in the best interests of the County and the health, safety and
welfare of its inhabitants to provide for the acquisition of real property in and for the Port of Fort
Pierce 'the "Property") and for the construction acquisition and construction of additions,
extensions and improvements to port facilities thereon (the "Improvements", and, together with
the Property, the "Project"). The costs thereof shall include, but shall not necessarily be limited
to: the cost of the acquisition of the Property, any interests therein, or any other properties
deemed necessary or convenient therefor; engineering, accounting, financial advisory, and legal
fees and expenses; expenses for plans, specifications and surveys; expenses for estimates of costs
and of revenues; the fees of advisors and consultants; the cost of bond insurance and/or debt
service reserve account premiums; administrative expenses; the capitalization of interest on the
Bonds authorized hereby for a reasonable period of time after the date of issuance and delivery
thereof; the establishment of reasonable reserves for the payment of debt service on the Bonds;
discount upon the sale of the Bonds; the expenses and costs of issuance of the Bonds; such other
expenses as may be necessary or incidental to the financing authorized by this resolution, to the
undertaking of the Project, and to the placing of the same in operation; and reimbursement to the
.
8S49v1!28902-00109/R·AL'TH SHORT
8S49vll28902·DOI09/R·AUTH SHORT
¡ D~niel Mcintyre - initial reso\...FdOC
"""
Page 2 :
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County for any sums expended for the foregoing purposes.
B.
Project.
The County is authorized pursuant to the provisions of the Act to undertake the
C, The County is without adequate, currently available funds to finance the cost of
the Project, and it is necessary and desirable that the County borrow the money through the
issuance of Port Revenue Bonds, Series 2002 (the "Bonds"), in an amount not to exceed
$15,000,000 to pay the cost of the Project.
D. ' It is necessary and desirable and in the best interests of the County and its
residents that the Board authorize the issuance of the Bonds at this time, The details of the
Bonds, including the specific covenants and agreements to be entered into by the County with the
ho]ders from time to time of the Bonds and the funds and accounts (the "Funds and Accounts")
to be .established for their benefit and security, will be determined in a subsequent resolution (the
"Supplemental Resolution") to be adopted at or prior to the time of issuance of the Bonds.
E. The principal of, premium, if any, and interest on the Bonds and all required
sinking fund, reserve and other payments shall be payable from and secured solely by (i) the net
revenues received from the operation, leasing, management or use of the Project (the "Project
Revenues"), grants, gifts, or other contributions received by the County with respect to the
Project (the "Grant Revenues"), (iii) the moneys on deposit from time to time in the Funds and
Accounts to be created by the Supplemental Resolution,(iv) earnings on the moneys on deposit in
the funds and accounts created by the Supplemental Resolution (the "Investment Earnings"), and
(v) such other revenues derived from sources other than ad valorem taxation as the Board shall
determine are necessary to accomplish the most favorable interest cost on the Bonds, which may
be in the form of a covenant to budget and appropriate from such sources (the "Non-Ad Valorem
Revenues", and, together with the Project Revenues, the Grant Revenues, the moneys in the
Funds and Accounts, and th; Investment Earnings, the "Pledged Revenues"), The Bonds
authorized hereby shall not be or constitute a general obligation or indebtedness of the County
within the meaning of any constitutional or statutory provisions. The County shall never be
required to levy ad valorem taxes on any real property therein to pay the principal of and interest
on the ßonds or to make any other payments provided for herein and in the Supplemental
Resolution. The Bonds shall not constitute a lien upon the Project or upon any properties owned
by or located within the boundaries of the County other than the Pledged Revenues.
F. It is hereby found and determined that due to the character of the Bonds, current
favorable market conditions, time constraints and the uncertainty inherent in a competitive bid
process, the negotiated sale of the Bonds is in the best interest of the County.
G. The County staff is authorized to prepare or cause to be prepared on behalf of the
County a Preliminary Official Statement to be used in connection with the offering and
distribution of the Bonds.
H. In order to enable the underwriters for the Bonds to comply with Rule 15c2-12
2
8849v!i'28902-00J09/R-AlJrH SHORT
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Page 3 I
Daniel Mcintyre - initial resol, ,doc
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I
under the Securities Exchange Act of 1934, as amended (the "Rule"), in connection with the
offering and sale of the Bonds, it is necessary that the Preliminary Official Statement be "deemed
final" (except for permitted omissions) by a representative 0 fthe County.
L It is necessary and in the best interests of the County that its County Administrator
be authorized to certify the Preliminary Official Statement as "deemed final" under the Rule.
Section 3. Authorization of Project. The Project is hereby specifically authorized,
Section 4. Authorization of Bonds. The issuance by the County of not exceeding
$15,000,000 Port Revenue Bonds, Series 2002, for the purpose of paying costs of the Project is
hereby authorized. The Bonds shall be dated, shal1 bear interest at a rate or rates not exceeding
the maximum legal rate per annum, shall be payable, shall mature not more than forth (40) years
from their first principal payment date, shall be subject to redemption, and shall have such other
characteri5l:ics as shall be provided by a subsequent res01ution (the "Supplemental Resolution")
of the Board adopted prior to their sale, The Board hereby grants to the holders of the Bonds,
and the Bonds shåll be secured solely by, a lien upon and pledge of the Pledged Revenues.
Section 5. Authorization to Proceed; Delegation to Deem Preliminary Official
Statement Final. The County Administrator. in consultation with and upon the advice of the
City's Bond Counsel and Financial Advisor is authorized to proceed to draft and develop, or
cause to be drafted and developed, all documents necessary to facilitate and proceed with the
authorization, sale, and issuance of the Bonds, including a Preliminary Official Statement. The
County Administrator, with the advice of the County's Bond Counsel and Financial Advisor, is
hereby authorized to certify or otherwise represent when such Preliminary Official Statement
shall be "deemed final" by the Board as of its date (except for permitted omissions), in
accordance with the Rule.
,
Section 6. Continuing Disclosure Certification. The County Administrator is
authorized and directed, with the advice of Bond Counse1, to execute and deliver a Continuing
Disclosure Certificate satisfying the requirements of SEC Rule 15c2-12.
Section 7. Validation. The Board hereby authorizes the County Attorney and its Bond
Counsel to institute validation proceedings therefore in the Circuit Court for St. Lucie County.
Section 8. Repeal of Inconsistent Instruments. All resolutions or ordinances of the
County or parts thereof in conflict herewith are hereby repealed to the extent of such conflict.
Section 9. Effective Date. This Resolution shall become effective immediately upon its
adoption.
Passed and Adopted this _ day of
and held.
2002, at a regular meeting duly called
ST. LUCIE COUNTY, FLORIDA
3
.
8849v1128901-00109/R-AlITH SHORT
~1-M;lntYre - initial reWI\..,.,doC
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Page 4]
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(SEAL)
By:
Chairman, Board of County
Commissioners
ATTEST:
By:
Clerk of the Circuit Court, ex-officio
Clerk of the Board
APPROVED AS TO FORM AND
CORRECTNESS:
County Attorney
,
4
B849vJ/2890,2·00I09/R-AUTH SHORT
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TO:
COUNTY ADMINISTRATION
MEMOR NDUM
2-49
FROM:
Douglas M. Anderson,
DATE:
May 7, 2002
RE:
.Financing of Acquisition of Port Property
It will be recommended that a proposed purchase offer in the amount of $11,745,000 be
made to Mr. Lloyd Bell to acquire 67 acres of Port property, Once the purchase offer is
accepted by Mr. Bell, the County would obtain a bridge loan for the full amount.
On June 27,2002, the County will appear before the Florida Seaport Transportation and
Economic Development Council (FSTED) requesting 50% reimbursement ofthe acquisition
cost once the property is acquired.
Outlined below are two financing scenarios to acquire the property:
1. FSTED Approves 50% Reimbursement Subiect to FS 311
The above mentioned bridge loan would remain in affect until we receive the 50%
reimbursement from FSTED, $5,872,500, At that time, the County would obtain long term
financing for the remaining 50%, $5,872,500, payable over 30 years. The estimated
Annual Debt Service including funded reserves would be $510,000. If we are successful
in leasing this property to a tenant, the amount of the lease would cover our Debt Service,
If we weren't successful in leasing this property, the Annual Debt Service would be covered
by the County's General Fund.
2. FSTED Does Not Approve 50% Reimbursement
The County would enter into long term (30 year) financing for the full $11,745,000. The
estimated maximum Annual Debt Service would be $960,779. If the County were
successful in leasing this property to a tenant, at least 50% of the Debt Service would be
covered by the lease. The remaining 50% of the Annual Debt Service, $480,390, would
come from the County's General Fund.
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Page 2
May 2, 2002
Financing of Acquisition of Port Property
If the County is not successful in leasing the property, the total Annual Debt Service,
$960,779, would be paid from the County's General Fund.
Infrastructure Improvements
The second phase of this project would be the development of the infrastructure
improvements." The County would seek FSTED funding for 50% of any improvements
made by the County. Before any infrastructure improvements were made or committed
to, the financial responsibilities would be worked out and approved by both the tenant and
the Board of County Commissioners.
.'
DMAlab
c: Robert Bradshaw, Assistant County Administrator
Dan Mcintyre, County Attorney
Marie Gouin, Mánagement & Budget Director
,
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AGENDA REQUEST
ITEM NO, 7
DATE: May 14,2002
REGULAR t<:t
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: Dennis Wetzel, Director
SUBMITTED BY(DEPT): Information Technology
SUBJECT: Permission to proceed with the recommendations from the Presidio Corporation report to;
upgrade the existing Essex Service phone system to the Centrex system service provided by BellSouth
and to provide additional cost savings by entering into a contract for extending existing data line (NIMLI -
frame relay) services and a BBMSA (Master Service Agreement) and Centrex service that provides an
additional costs savings to the county. See the attached Presidio report, letter from Bell South and the
Information Technology memorandum: Presidio - Communications Assessment & recommendations.
BACKGROUND: The county engaged Presidio Corporation to assess the county communications
network. Presidio made recommendations in the report that were utilized in the formulating the
agreements with Bell South that provided the county additional costs savings.
FUNDS AVAIL: The payment for the BellSouth NIMLI frame relay data line service agreement is
currently included in the communications charges in account #001-1955-541000-100 Information
Technology FY02 budget. The payment for the Centrex phone service will be paid for with the Essex
phone charges (only at a reduced rate). No additional funds are required to enter into any of these
agreements with Bell South and they all constitute additional cost savings to the county.
PREVIOUS ACTION: The Board of County Commission had approved the Presidio communications
network assessment study in the FY02 budget in the amount of $22,500.00.
RECOMMENDATION: Staff recommends the Board of County Commissions approve the
recommendation by Presidio to enter into the following agreements: (2) NMLI data line a 43 month term,
Centrex phone service a 48 month term and BBMSA Master Service Agreement a 48 month term all
services provided by BellSouth pending final approval by the County Attorney.
[x] APPROVED [] DENIED
[ ] OTHER: 5-0
CE:
COMMISSION ACTION:
u as Anderson
County Administrator
County Attorney:
~
1/ !
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Review and ADDrovals
Management & BUdget:~0 Purchasing:
Other:
Originating Dept·
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INFORMATION
TECHNOLOGY
y
BOARD OF COUNTY
COMMISSIONERS
MEMORANDUM
TO:
FROM:
Douglas Anderson, County Administrator
Dennis Wetzel, Director /J ~ ~
~.
April 23, 2002
DATE:
RE:
Presidio - Communications Assessment & Recommendations
The Presidio Corporation Communications Assessment report made several
recommendations for upgrading the county communications network with the advantage
of potential cost savings. The Assessment Report cost $22,500.00. However as part of
the study the Presidio consultant reviewed the county phone bills and then was
instrumental in obtaining an $11,599,00 credit from the phone company for previous
phone bill charges. This credit was received by the county Finance Department as a
direct result of the Presidio study.
One of the major areas recommended for immediate improvement is the county phone
system. Presidio recommended this phone service be upgraded to the Centrex phone
system. The proposal from Bell South indicates there will be $2,354.00 per month or
$28,259.04 per year cost savings after converting to the Centrex phone system. As
example under a 48-month agreement option, a total savings of $113,036.16 would be
realized. Presidio recommended Bell South train the county personnel on the Centrex
phone system functionality as a requirement for entering into the 48-month agreement.
Another area of potential cost savings in data communications is the frame relay NMLI
service. This could also be placed under contract for a potential cost savings of $4,884
per year. As example placing the NMLI service under a 43-month agreement option
would result in a total savings of $17,094.00,
The third area of potential cost savings is obtained by entering into a BBMSA (master
service agreement) with Bell South. This agreement entitles the county to an additional
cost savings on all previous agreements with Bell South after they are executed and
place~ in. service with the C. ounty~+~iII als.~ apply to any other services su~h as ~11,
Constitutional Officer or Statea-genc~ t~t utilizes the county BBMSA for their servIces
with Bell South. There is a potentia or\ additiorral cost savings for the J19C courts
system, Sheriff and anyone currently tiEfd to the county network managed by the
Information Technology department. Be l¡South estimates the total savings for 5 years
on all agreements at $669,930,20, /
"---//
JOHN D, ßRUHN, Distrlcr No.1. DOUG COWARD, Di"flcr No, 2 . PAULA A. LEWIS, Disrricr No,:J . FI\ANNIE HUTCHINSON, Di"flcr No, 4 . CLIFF OARNES. Disrricr No.5
Counry Admlnisrroror - Douglas M. Anderson
20300 Virginia Avenue . Fort Pierce, FL 34982-5652 · Phone (561) 462-1748 · Fox (561) 462-144.3
c
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Page 2, Presidio - memo continued
The Presidio report recommendations if implemented have the potential to save the
county far in excess of the initial ,cost of the study. The county has benefited by the
review of the phone bills and having the consult.ant involved with the Bell South
proposal. Presidio has offered to negotiate with Bell South if the county desires this
additional service. Presidio has recommended Nortél Norstar Telephone equipment as
replacements. Presidio éan acquire this telephone equipment on behaif of the county
from the State of Florida contract. Information Technology recommends the county
implement the above stated recommendations from the Presidio report as early as
possible to take advantage of the cost savings from Bell South.
cc: Robert Bradshaw, Assistant County Administrator
Dan Mcintyre, County Attorney
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(@ BELL SOUTH
BellSouth Business Systems, Inc.
Suite 400
701 Northpoint Parkway
West Palm Beach, FL 33407
Mr. Dennis Wetzel
Director
St Lucie County Information Technology
2300 Virginia Avenue
Ft. Pierce, FL 34982
Dear Dennis,
April 3, 2002 (Revised)
In response to your request for more detailed information regarding the cost savings St Lucie County will
realize under new contracts, please see the information below: (Please see details on projected
savings differences from March to April under each product and detailed In the summary
section,)
1, Native Mode Lan Interconnectlon(NMLI)
Speed
10 Mbps
100 Mbps
10 Mbps
10 Mbps
100 Mbps
100 Mbps
100 Mbps
Site
2900 N 2Sth Street(Hangar)
218 S 2nd Street(Courthse)
101 Rock Rd(EOC)
900 Rock Rd(Jail)
6120 Glades Cutoff Rd
43S 7th Street
2300 Virginia Ave
Totals Monthly
Totals Annually
Annual Savings
Circuit ID
80LODNS00629
80FIDOS00164
80LODNSOoo01
80LODNS00003
80FIDOS00134
80FlD05001S7
80FlD0500087
Today
MIM 24-42 Mo 43-60 Mo
$1,040.00 $1,015.00 $980.00
$1,520.00 $1,470.00 $1,400.00
$1,450.00 $1,419.00 $1 ,373.00
$1,450.00 $1,419.00 $1,373.00
$2,320.00 $2,270.00 $2,200.00
$1,520.00 $1,470.00 $1 ,400.00
$1,670.00 $1,620.00 $1 ,550.00
$10,970.00 $10,683.00 $10,276.00
$131,640.00 $128,196.00 $123.312.00
$4,884,00
For NMLI service, a signed contract for any number of months between 43 and 60 will receive the same
rates and realize the same annual savings. It is up to St Lucie County to decide the number of months
to for which to lock in the pricing. If a 43-month agreement Is signed the annual savings realized will be
$4,884.00. The original projected savings for this service Included a total of 8 NMLI circuits for a
savings of $991 monthly or $11,892 annually, Since St Lucie County Is only considering signing
contracts for 7 NMLI circuits, the projected monthly savings has changed, In addition, St Lucie
County Is being billed at the 24-month rate, not the month-te-month rate as was originally
assumed, so the difference between the monthly rates Is lower, The current projected savings Is
$4884 annually.
'-"
5, Convert Existing 85 Business Lines to Centrex Stations
.....,;
Today - 85 Business Unes X 38.29 ea = $3254.65 monthly
Converted· 85 Centrex Unes X $20.39 ea = $1733.15 monthly
Monthly Savings: $1521,50
Annual Savings: $18,258
If St Lucie County were to convert the 85 flat rate business lines that work at various locations around
the county to Centrex, this would result in additional annual savings of $18,258.
SUMMARY:
Comparison of March and April letters with projected savings:
March letter projected savings:
Savings from NMLI
Savings from ESSX to Centrex Conversion 60 month contract:
Savings from Frame
TOTAL
April letter projected savings:
Savings from NMLI
Savings from ESSX to Centrex Conversion 48 month contract
Savings from Frame
TOTAL
$48,191.04
$11,892
$33,659.04
$ 2,640
$48,191.04
$35,783.04
$ 4,884
$28,259.04
:& 2.640
$35,783.04
As stated above, the differences In the projected savings Is due to the change from 8 NMLI
circuits to 7 NMLI circuits to be placed under 43 month contract and the change In the way the
monthly savings was calculated. Also, the Essx to Centrex conversion savings changed when St
Lucie County decided to use 48-month rates Instead of 6o-month rates.
If St Lucie County converts the current ESSX to Centrex under a 48 month agreement and places the
frame and NMLI under 43 month agreements, the annual savings to St Lucie County will be $35,783.04.
Although the annual savings is not as significant as was originally projected, I think you can agree that
there is still significant savings to be realized by signing the contracts for NMLI, Frame and Centrex.
Once the Centrex contract is signed, if St Lucie County converts the 85 business lines scattered around
the county to Centrex stations, an additional savings of $18,258 annually would be realized. That is a
total savings of $54,041,04 annually.
Please call me or send an e-mail if you have any additional questions.
Best regards, J /
~-_o"'" ~ Y4
N~::; ~ez
BellSouth Business
Senior Account Executive
'-'
2, s.t Lucie County Essx Conversion
,
...",
System
Telephone No
Today
Essx
84mo
871-5300
871-2100
337-5600
462-6100
$5,896.25
$2,740.33
$1,784,62
$40,021.18
$50,442.38
Centrex Pmt
36mo 48mo 60mo Plan
$6,669.69 $6,544.69 $6,419.69 4
$2,926.02 $2,856.02 $2,791.02 3
$2,041,07 $2,006.07 $1,971.07 2
$36,910.68 $36,680.68 $36,455.68 5
$48,547.46 $48,087.46 $47,637.46
$1,894.92 $2,354.92 $2,804.92
$22,739.04 $28,259.04 $33,659,04
Savings Monthly with Centrex
Annual Savings with Centrex
Centrex Is offered under contract for 36, 48 and 60-month term agreements. The rates for Centrex are
not for a range of months only for the specific number of months on the contract. If St Lucie County
signs a contract for Centrex Service for 48 months. the annual savings realized will be $28,259.04 over
present monthly costs. The original projected savings for the ESSX to Centrex conversion was
based upon using 6O-month rates for Centrex. Since St Lucie County has Indicated the desire to
sign a 48-month contract, the rates have changed. The original projected annual savings was
$33,659, Under 48 months the projected annual savings changes to $28,259.04.
3. BBMSA
The BBMSA offer with discount percentages should be available by the end of this week or early next
week. As soon as I have the paperwork for that offer, I will forward It to you for your review.
4, Frame Relay
Speed Site
T-1 2300 Virginia Ave, FtP
T-1 9340 S US Hwy 1, PSL
Circuit ID
SOOGDA500012
800GDA500171
Total
Annual Savings
Today
MIM
$573.31
$573.31
$1146.62
12-36 Mo
$523.31
$523.31
$1046.62
$1200
37·60 Mo
$463.31
$463.31
$926.62
$2640
If 5t Lucie County signs an agreement for a specific number of months under the 37-60 months pricing,
the annual savings realized will be $2640. The projected savings for this service did not change
from what was stated In the March letter,
'.
~
....."
@ BELLSOUTH
BeUSouth Business Systems, Inc.
Suite 400
701 Northpoint Parkway
West Palm Beach, FL 33407
April 16, 2002
Mr. Dennis Wetzel
Director
8t Lucie County Information Technology
2300 Virginia Avenue
Ft. Pierce, FL 34982
Dear Dennis,
Here is what Bellsouth is willing to offer St Lucie County in exchange for a 48 month commitment fÌ"om
St Lucie County:
I. Volume and Term Annual Revenue Commitment and Discount
Annual Revenue Commitment fÌ"om St Lucie County:
Discount Eligible Service Billing:
Discount for a 48 month agreement:
$1,654,000
$1,092,516
13%
Estimated Annual Savings: S142,027
(This amount is calculated by multiplying the annual billingfor Discount Eligible Services by the
Discount Percentage.)
2. Annual Growth Incentive Award (in addition to the V&T discount\
Baseline Billing:
Annual Growth Incentive Award for 48 month agreement:
$1,654,000
10%
In order to qualify for the AGIA, St Lucie County's billing with BellSouth must have increased at least
5% over your current annual Baseline Billing. The AGIA is then applied to all of your incremental BST
billing above the Baseline . This AGIA will be paid on an ~ual basis upon completion of an annual
true-up. The annual cap on the AGIA is $ 20,000 per contract year.
Example: Baseline Billing is $1.654,000 and St Lucie County billing with Bel/south increases
to $1,704,000 by the end of the first year, The incremental growth would be $50.000. At a 10% AGIA
your annual AGIA bonus award would be $5,000,
This offer is even better than the original BBMSA offer presented to St Lucie County last year. I hope
that you are pleased with this offer and that you will receive approval fÌ"om the Board to go ahead with
the contracts for the BBMSA, Centrex, NMLI and Frame Relay Service so that St Lucie County may
begin realize the savings as soon as possible and utilize the money saved to upgrade existing services or
purchase equipment.
Thank you for the Oppf' nity to submit this offer to St Lucie County. If you have ariyquestions, please
~~ ~ ~
, Sinc~ely.
Nancy M. Vinez
Senior Account Executive
561-640-6668
800-258-0310
561-640-6655 FAX
nancv.vin~bellsouth.com
nvin~imcinøûar.com (ipage)
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Provided by:
I
PRESIDIO
co l'OIATION
Keeping Your
Network In Business-
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The Presidio Corporation
5100-J Philadelphia Way
Lanham, MD 20706
(800) 452-6926
httD:/ /www.Dresidio.com
Table of Contents
EXECUTIVE SUMMARy....., .....,...... ,....,..............,..,..,..,...,.. .......,....,..,.. ........,3
VOICE ASSESSMENT,...............,.,.. ....."..,.,.,., .....,..."...... ............,.,............ ..,4
VOICE TELECOM SYSTEMS ANALYSIS AND OVERVIEW...... ...........................4
VARIOUS DEPARTMENTAL INTERVIEW/RESULTS..........................................8
VIDEO ASSESSMENT....................................,.......................................... .....15
DATA ASSESSMENT................................................................................... ..23
County Business Overview
23
Current Business Aoolications
24
Future Business Aoolications
25
Network Architecture Overview
25
Assessment Findings
26
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Overall Findings
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28
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St. Lucie County Sniffer Results
Recommendations
Recommended Convere:ence Plan
42
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Executive SummarY
The Presidio Corporation appreciates the opportunity to work with St Lucie County in providing
this assessment of your communications needs. In response the St Lucie County's RFP # 00-
034, The Presidio Corporation elected to propose this Network Assessment Service to help gain a
better understanding of the needs of St Lucie County for its communications network. With all
the possible options available in providing a communications solution today, a strong
understanding of the requirements and current network challenges is crucial to choosing the
correct services, products and solutions.
One of the main goals in this assessment was to find ways to save St Lucie County money.
We provided the County with ways to save money and standardize on Cellular services as well as
local and long distance services, We also were able to obtain an $11,000.00 rebate for over-
charges ITom AT&T that occurred last summer. Presidio feels strongly that with the right partner
and expertise St Lucie County's vision for a communications system can be realized. We also
realize that there will be challenges. With more extensive and demanding applications such as
voice and video being run over data networks it is crucial that you have the right infrastructure.
There are several areas St Lucie County will need to address over the coming months in order to
realize the cost savings of a converged network. Among these are IP Optimization, structured
cabling standardization and the proper balance between Centrex services and Key Systems
throughout the County.
Presidio offers the expertise and experience in the areas of converged networks to be an
important part of the long tenn solution for St Lucie County. We appreciate the opportunity you
have given us to explore your current communications infrastructure. We look forward to being
part of the team that executes on the following recommendations and helps St. Lucie County
realize optimal communications functionality to community and continued cost savings.
Sincerely,
November 15. 2001
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Rick Hannah
Regional Account Manager
The Presidio Corporation
Voice Assessment
Voice Telecom Systems Analvsis Overview
The objective of this position paper is to provide strategic voice telecom direction for St. Lucie
County for the next five years. This document is presented as a result of meetings with St. Lucie
County IT Department personnel, various county agencies, and conversations with primary
telecom services providers, particularly Bell South.
St. Lucie County presently utilizes a Bell South service called Essx (Centrex), which is a service
that permits four digit "intercom" calling not only within particular office buildings, but also
among all county government agencies on the Essx system. Therefore, all locations that utilize
Essx function as though they are located in the same buil~ing.
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From a voice technology standpoint there are two primary options available to users:
1) Private Branch Exchange (pBX Systems)
2) Egsx/Centrex Systems
PBX Systems
PBX Systems are voice-processing systems that consist of customer premises equipment cabinets
that are either floor standing or wall mounted. These systems contain central processing units
(CPUs) within the cabinetry and generally use proprietary telephone sets from the manufacturer
of the PBX system. Intercom calls within a building served by a PBX are made as three or four
digit calls through the PBX equipment. In order to provision for calls to and from the outside
world, PBX systems utilize trunk lines from service providers such as Bell South. Incoming calls
may utilize a feature called DID or direct in dial, which assigns a specific telephone number to
each individual or department. This operation is identical to the current method for receiving
incoming calls from noncounty agencies.
PBX systems are generally owned by the customer and are maintained either by the customer or
by the vendor on a maintenance contract. In any case, the customer is generally responsible for
administration of the system and for the purchase of periodic software upgrades.
EssxlCentrex Svstems
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As opposed to PBX, Centrex service has its CPU located within the telephone company central
office switching equipment. All locations within a Telco wire center on an Essx system are
provided with four-digit intercom calling, meaning that any users of the Centrex system can call
any other users either in the same or any other building by dialing four digits as opposed to PBX
where four-digit intercom dialing is usually only within a single building.
PBX/Centrex Utilization
From an application standpoint, organizations that have many employees working within a single
building gravitate towards utilization of PBX systems. Organizations having personnel within
numerous different physical buildings that have a common need to converse with one another
tend to be ideal candidates for Centrex service.
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Overall Strategy Recommendation
It is Presidio's recommendation that St. Lucie County government continue to use Centrex
services for voice applications in the foreseeable future. Centrex service is the voice telecom
vehicle of choice for many city and county governments in the size-range of S1. Lucie throughout
the US and it is constantly being upgraded to meet new voice service applications, such as voice-
over IP (VOIP). And with the convergence of voice and data networks, digital Centrex can be
utilized as a gateway to many converged services; wherein utilization of packet data networks
may reduce voice telecom expenses.
We recommend that the current St. Lucie Essx system and any existing service agreements with
Bell South for this service be renegotiated to assist the county to obtain current technology
Centrex service and a more cost-effective financial service package from Bell South. Bell South
has confirmed that they are in the process of upgrading the central office serving most St. Lucie
government locations to a new digital system that should enable the county to accomplish these
objectives with the proper contractual agreements.
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Other Issues
Our study indicated the following applications that St. Lucie County may consider as part of the
voice telecom plan:
Replacement of Panasonic telephone sets. Many sets are 10 years old and are of poor
quality requiring constant attention by Allen Andrews, your phone technician.
Centralized voice mail, The purchase of a voice messaging system would enable all county
Centrex users to have voice mail, if desired, and eliminate the Bell South voice
mailbox charges. This would also improve call coverage capabilities substantially.
An SMDI link to Bell South would be required with this service.
Addition of key telephone systems, As spelled out in the departmental interview results
document, several agencies would benefit by the addition of key systems behind the
Centrex. The county may want to consider purchasing the key system equipment that
the fire department will be removing to use in those agencies.
Reduction of quantity of Centrex lines. The departmental interviews indicated areas
wherein the quantity of Centrex lines could be reduced resulting in cost savings.
Agency bill-back plan, Several agencies indicated a desire to have a more "user-friendly"
methodology oftelecom services billing from,the county.
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Various Departmental Interview Results
Department: Community Development Public Works and Planning
Results of Findings: Most employees have their own Essx telephone number with single line
Panasonic telephone sets. A jèw employees are utilizing Bell South voice mail for unanswered
or busy call coverage, The Essx call transjèr and four-digit intercom features are used quite
often by personnel in these groups.
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Recommendations: Many of the Panasonic single line sets are defective, These should be
replaced with newer single line sets with feature keys. Consideration should be given for
centralized voice mail. Requirements also exist for video conferencing and higher band-width
for in~ernet access.
Department: Health Department
Results of Findings: Most employees have their own Essx line with single line instruments.
There are several two line sets to provide for call coverage. In a few instances, two employees
share one Essx line. Employees use the Essx intercom feature to transfer calls between the
various Health Department locations.
Recommendations: There is a RAS application utilizing sixteen (16) different Essx lines. By
putting these Essx lines in a rollover group utilizing call forward/busy and don't answer
features. the number of lines could be substantially reduced resulting in cost savings.
Depa,rtment: Library
Results of Findings: Most of the thirty-five employees have their own Essx line on single line
instruments. There are, however, five three-line instruments to provide for call coverage and
central answering. Fifty percent of the Essx lines utilize fJell South voice mail service. The Essx
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four digit intercom feature is used to place and receive c~lls to other libraries ~any times per
day.
Recommendations: The addition of call pick-up groups will provide for better call answering
coverage. Morningside needs new cables and also has video requirements,
Department: Utilities
Results of Findings: The Utilities department has three primary Essx nwnbers in a hlUlt group
that handle incoming calls from the general public. In addition there are three other "private"
Essx linesfor individuals in the department, There are eight telephone sets that pick up the three
incoming lines, Some of these sets have line status indication features to indicate which
individuals are talldng on the telephone. All personal Essx lines have Bell South voice mail. The
Utilities department uses AT&T conjérencing service once every one to two weeksfor up to one
hour per session.
Recommendations: The Utilities department should retain the Essx service, but should
consider adding a KSU telephone system that will provide for automatic call distribution (ACD)
features to handle the high volwne of incoming calls, This system should also be equipped with
call report capabilities that will enable the deportment to handle incoming calls in the most
expeditious manner. The KSU telephone system should also have telsets that will enable all
employees to have visual status of all other employees,
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An 800 number should be added to allow residents to call the Utilities department from out of
state at no cost. This number should terminate on the Essx number 1150.
As part of the proposed KSU telephone system, a conference bridge should be considered. which
would enable the Utilities department to bypass the AT&T conference services and thus realize
substantial cost savings.
Department: Public Defender
Results of Findings: Employees have their own Essx lines utilizing mostly single line Panasonic
sets. There are several ISDN sets with caller ID that are being used as central
answering/screening positions. Six or seven employees have Bell South voice mail on their Essx
lines. Most other employees have call coverage provided by secretaries with ISDN sets. The
secretaries will take messages for these employees and then email the employee with the
message, There are six modem lines for RAS type applications.
Recommendations: There is an application for most, if not all, employees to have a voice mail
system with the capability to forward voice mail messages to other employees within the agency
as well as to other agencies. The six, lines in the RAS application should be placed in a hunt
group, which would enable the county to reduce the number of Essx lines,
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Department: States Attorney
Results of Findings: This department has approximately 115 employees and most employees
have their own Essx line, Most telsets are single line Panasonics. There are however, several
ISDN sets and several three line sets primarily for secretarial answering and call coverage. The
office is using three BR! ISDN lines at J84kfor video applications.
Recommendations: Many employees do not understand how to use all of the features of the
Essx system. Training courses should be given to the staff to correct this problem. Also, there
appear to be more Essx lines than are necessary. A comparison of actual number of employees
versus number of telephone lines being billed should enable the county to reduce the number of
Essx lines,
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Department: Finance
Results of Findings: This department has approximately 160 employees at four different
physical locations, the largest being courthouse with approximately 100 employees, Most telsets
are single line Panasonics. There are six ISDN sets for central answering and call screening.
Many calls from the Finance department use the four digit Essx feature to call other
departments. Because of concerns of unauthorized long distance calls, secretaries are manually
making Sun com long distance calls for individuals and keeping a log of these calls.
Recommendations: There are concerns with the quality of many of the Panasonic single line
telsets and consideration should be given 'to replacement of these. Instructions need to be given
to new employees on how to make calls using the Suncom network rather than the more
expensive AT&T network. This will result in cost savings.
Department: Sheriff's Department
Results of Findings: The Sheriffs department has 350 Essx lines, 250 of which are at the main
office and 100 are at the jail and several other locations including the courthouse. Most of these
sets are single line Panasonic, There is a Samsung key system with 20 Prostar sets for
executives in the Sheriffs office building. The purpose of this Samsung system is to provide
intercom and paging capabilities within the Sheriff's office building. The Sheriffs department
also has the capability to program Essx jèatures.
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Recommendations: The Samsung Prostar needs to be upgraded or replaced due to age. A
newer KSU type key system should be consideredfor this application.
Department: Tax Collection
Results of Findings: The Tax Collection department uses mostly single line Panasonic telsets
with an Essx line per employee, There are three ISDN sets used for receptionist call/answering,
There appears to be more Essx lines than there are employees. There is a problem with the
operation of the ISDN sets and their capàbility to transfer calls to other Essx lines.
Recommendations: This department would like to have the capability to make their own Essx
program changes. There is an application for 20-25 voice mail boxes. There is also an
application for an auto attendant feature to provide a recorded greeting to incoming callers.
Bell South should be contacted about the problems with the operation with the ISDN sets,
Department: Social Services
Results of Findings: Social Services has eight employees and seven Essx lines. Many telephone
calls come in to the main county telephone number and are transferred over to extension 1777,
which is the main number for Social Services. Telsets are Panasonic three line sets and the
receptionist set has a line status indicator to indicate which telephone lines are busy.
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Recommendations: This department would benefit from the instal/ation of a smal/ key
telephone system (KSU) that would enable al/ locations to be able to pick up any incoming
telephone line and transjér to another person within the department. Intercom and station/busy
capabilities would also be desirable features for Social Services.
Department: Court Administration
Results of Findings: This group has 116 Essx lines, most of which are terminated on single line
Panasonic telsets or two line Panasonic telsets. Judges have an assistant to provide cal/
screening capabilities. There are voice mail boxes on a jèw Essx lines. Since court
administration receives many incoming cal/s to their listed directory number, there is a problem
wherein the person who answers an incoming cal/ cannot transfer that cal/ to the desired party if
that party is tallcing on his or her Essx line.
Recommendations: Many employees would benefit from having voice mail on their Essx lines.
Additional/y, the executive override feature of Essx would be beneficial for secretaries to be able
to announce cal/s to executives/judges when they are on the phone.
Department: Fire Department
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Results of Findings: The Fire department has made a decision to remove itself from the county
Essx system.
Recommendation: Since the Fire department will be removing a Norstar key system, the
county may wish to consider purchasing this system from the Fire department and use it for an
application such as Social Services, Utilities, or Sheriffs department, which would benefit from
the features of a key system.
Department: Credit Union
Results of Findings: Has ten Essx lines, which terminate in a Norstar key system with voice
mail and auto attendant menus. There is a problem wherein callers claim that the Credit
Union's telephone lines are busy, however no one is actually on the phone. The cause of this is
the fact that there is a two port Startalk auto attendant/voice mail that if both ports are in use is
returning a busy tone to incoming callers,
Recommendation: The Startalk voicemail should be upgraded to a four port system to
alleviate the busy line problem.
Department: Supervisor of Elections
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Results of Findings: This department has a NEC key system with approximately 15 sets, There
are four county Essx lines that terminate in the NEC system to provide four digit intercom
calling to other county agencies.
Recommendations: There are eight Essx lines in a modem bank. This should be reviewed, as
it may be possible to place these lines in a hunt group and reduce the nwnber of lines required.
Department: Property Appraisers
Results of Findings: This department has mostly single line Panasonic telsets with one Essx
line per set. There are five or six ISDN sets that are used to provide a station-busy indicator
ftature. For approximately one month per year there is a group of six/seven Essx lines that are
temporarily set up for constituents to call in with appraisal questions, These lines are set up in a
rotary hunt group wherein personnel closer to the lead nwnber of the hunt group tend to get a
higher volwne of calls than personnel with nwnbers at the end of the hunt group,
Recommendations: The six or seven temporary lines should be placed in a uniform call
distribution group (UCD) to evenly distribute the incoming calls to employees, UCD should be
established by Bell South on the Essx system.
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Department: County Administration
Results of Findings: All employees in county administration have their own Essx numbers.
There are multiple locations for the county administration department and the Essx four digit
intercom feature is used between these locations.
Recommendations: In order to present a professional standard to St, Lu£ie county constituents
consideration should be given to installing a new KSU system that will enable personnel to
maintain their Essx lines. but will provide for professional answering and call coverage for the
County Administration office.
Summarv Reoort- St, Lucie County Government
The following is our summary report for the voice network assessment performed by Presidio's
affiliate, Baldwin Communication Services for St. Lucie County Government. We have briefly
summed up what our recommendations have been for each area.
Cellular Services:
BCS conducted interviews with cellular users, and several vendors to determine the best option
for performance/price for the needs of St. Lucie Government on the cellular arena.
Recommendation: It was determined that users unhappy with the current cellular carrier should
retain the services ofNextel. Once other cellular providers come on line with services that allow
inter-networked calling at no extra charge, the County should re-asses the rates charged by
Nextel.
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Long Distance Services:
A review oflong distance billing for the County over a several month period was conducted.
An AT & T overbill error was discovered on the June and July 2000 bills. The problem was
corrected and AT & T issued a refund of$11,599 to S1. Lucie County. (See attached fax).
InterlatalIntralata toll calls are currently placed and billed by Bell South at a rate of $ .24 per
minute. IfS1. Lucie placed these calls'över AT&T's network the rate would be $ .14 per minute.
Based on an average month's usage, savings would be at least $1300 per year.
S1. Lucie employees use the State Suncom system for some long distance calls. Suncom may be
the least expensive methodology to place ALL long distance calls both within the State of Florida
and out of state. The Suncom rates charged to S1. Lucie are $.074 per minute. Recalculating the
Bell South calls using Suncom's rate, the annual savings with Sun com would be $2600 per year.
Using Suncom to replace the traffic carried by AT & T, the savings would increase another
$2,000 annually.
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Consideration: (both Vendors)
There would be a one-time charge to change the PIC codes on these lines &om Bell South to
AT&T or Suncom. That charge is usually $5.00 per line. Should the County decide to make the
change, both vendors should be approached to see if they would issue a one time credit
equivalent to the amount charged by Bell South to change the PIC codes, thus resulting in no cost
to make the change.
Consideration: (Suncom)
Employees would have to be trained on the correct access method for Suncom if dialing
procedures would need to be changed. Another possibility is to incorporate Suncom within the
County's ARS pattern.
Recommendation:
St. Lucie County should make some type of change to its long distance service provider. This
change should, at a minimum, cover intralata toll calls.
Voice Network Services
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As detailed in the Voice Systems analysis Overview presented in November, 2001, our
recommendation for overall strategy is to utilize Bell South Centrex Services, and utilize the
upgraded 5 ESS Central Office to provide greater feature functionality as required.
Recommendation:
Bell South should structure a new customer specific master Centrex Service and Pricing
agreement for St. Lucie. Initial discussions with Bell South indicated potential savings of
$400,000 to $500,000 for St. Lucie over the next 5 years.
V oice System Hardware
The County currently utilizes a mix of telephone equipment behind the existing Bell South
Centrex (Essex) service. This mix includes many single line phones that are generally purchased
at a local retail outlet and are designed for residential use. Other equipment includes muIti-
button non-KSU sets of various manufacture, a few key systems, such as the Tadiran system in
the Board of County Commissioners office, and some ISDN sets that generally serve as
answering positions.
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Areas of concern that were uncovered in our October 2001, station user surveys of various
departments were addressed along with recommendations for improvement in our November
2001, report. A subsequent station user survey of only BOCC employees was conducted and
uncovered additional infonnation.
The compilation of all current hardware issues may be summarized as follows:
Most telephone sets and equipment utilized by St. Lucie County Government are old, of
residential quality, and subject to higher than acceptable failure rates. When surveyed,
some responses to a question regarding the age of the set indicated that sets were, in many
instances, over 7 years old. One respondent indicated that the set they were using was
"older than dirt".
Many County employees are unaware of how to operate their telephone set and/or the
Centrex features behind them to obtain maximum efficiency.
Repairing these sets, especially the older key sets, is very difficult, time consuming, and
expensive. The Tadiran system, for example, requires a $120 minimum service call
charge. It is almost impossible to find spare parts, and the telephone technician who
works with the County has had to travel to other jurisdiction to take apart older systems
for spare parts to be used with this system
Many users have multi-line sets for the ability to,monitor other station users. This function
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could be accomplished by a separate line status indicator (LSI) or a line concentrator with
a configuration more cost effective than providing key sets to all users.
Many departments have a wide diversity of telephone sets. This causes confusion for
employees who transfer to other departments or who have requirements to use telephone
sets at locations other than their nonnal workstation. This can cause unprofessional
handling of calls made to the County.
General Recommendation:
Given the results of the survey, we have the following general hardware recommendations:
The County should establish a plan and a budget for the replacement oftelephone hardware.
This plan should standardize on a minimum variety of office-grade telephone sets and
equipment to alleviate the problems mention above.
Given the attached summary of equipment types in the County, priority on these replacements
should be give to the Office of County Commissioners, then the departments with the
widest variety/oldest equipment. The Parks and Recs Department appears to be a good
place to start. Budgetary restraints may require that the equipment be replaced over a
several year period.
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Specific types of equipment that we recommend the County adopt for their standard are:
For key systems with a requirement for aKSU: Norstars
Nortel's Norstar would budget out in the $650 per station range. That price would include the set,
as well as a pro-rated portion of the KSU. Each separate building would require its own KSU to
drive the Norstar, For example, if there were 20 users, the Norstar should cost about $13,000.
The Norstar would be a beneficial fit for the County for the following reasons:
Norstars are already being used within the County
Norstars are very compatible behind Centrex
Norstars have a very low failure rate
Norstars offer a variety of features, plus the ability to allow intercom calls
Norstars are available from multiple vendors. This allows the County to shop price, and also
give flexibility on maintenance.
Non ksu locations should look at the following:
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From Nortel:
M8000 Series:
M8009 Basic
$68.75 per set
M8314 Hansdsfree
$144.44 per set
M8417 2 Line Handsfree
$163.75 per set
From AT & T:
6211
$ 62.45 per set
$ 95.71 per set
$116.80 per set
6219
6221 Speakerphone
AT & T ISDN sets: (to be used as mini-consoles, or for multi-button, non KSU sets)
12020
$162.00 per set
$325.00 per set
12021
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12022
$530.00 p~r set
Specific Recommendation:
For planning purposes, the 700 members of the County Commissioners Office should do the
following:
1. Replace the key system on the third floor of the Rogers Poitras building. This should be done
because the age of the equipment make maintenance very expensive,
Cost estimate: A system with approximately 35 lines with 50 users.
50 station users X $650 per station = $32,500
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2. Replace the Parks and Recs Phones: (estimate based on surveys received)
20 2 line sets X $163.75 per = $3,275
20 Single line sets X $144.44 (all speakerphones - actuals may be less) = $2,888
Total
$ 6,163
Keep the ISDN sets already in place in the department.
For the balance of the users, about 600, the following is a good faith, "worst case" estimate on
replacement costs for equipment.
600 Users - prices using the Nortel product line
25 % key system users (Norstar) 150 users X $650 per station = $97,500
75% single line set users 450 users X $144.44 per = $ 64,998
25% non-KSU multi-line set users 150 users X $163.75 = $24,562.50
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When installing a key system, the vendor supplying the equipment will, at no cost to the County,
do a more in-depth station review to determine exactly what type of sets are required.
Should the County decide to engage PresidiolBaldwin Communications to help negotiate new
contractual rates with Bell South, part of our negotiations will be requesting Essex/Centrex
refresher training for County employees. This should be a service supplied by Bell South, and
will help County employees realize the benefits of the system they already have installed.
Project Conclusions
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The telecommunications review provided for the County has resulted in the following:
· A recommendation to switch cellular service to Nextel
· A $12,000 credit for an over billing on your AT & T account
· A methodology to change the long distance calling, potentially saving approximately $2600
annually
· Hardware recommendations for equipment replacement, with budgetary figures
· Bell South, after the initial contact from Baldwin Communication Services, presented the
County with a proposal to potentially save $100,000 per year for the next five years.
Baldwin CommunicationlPresdio strongly feels that a next phase of the project would be
beneficial to S1. Lucie County. This phase should include utilizing BaldwinlPresidio in the
following:
· Negotiating contract tenns and conditions for a new Bell South rate structures that would
address the current Essex system. Additionally, those negotiations should include
provisions for system growth, technology change clauses, and inclusion of additional
features now available with the installation of the SESS Central Offices.
· Training for the best optimization of the Centrex system features and telset features.
(Negotiations with both equipment vendors and Bell South)
· Review for the best methodology for voice mail vs. the current fragmented service.
· Develop a process to help track telecom. spending for bill accuracy verification,
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departmental billing and credits from vendors for errors and overbills.
Thank you for the cooperation you have extended to us as we have completed Phase I of this
project - the Voice Telecom Assessment. We look forward to working with you on Phase Two.
VIDEO ASSESSMENT
Executive Overview
The Presidio Corporation has been contracted by St. Lucie County Government to conduct a
Network Video Assessment on the county's existing network infrastructure and to make
recommendations for implementing networked video solutions. These solutions include video
conferencing, video distribution, digital video storage and web casting.
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The primary goal of this Network Video Assessment is to provide S1. Lucie County Government
with information regarding the infrastructure requirements of networked video applications as
well as a technological overview of the leading product solutions in each category. This
information can then be used by the county's planning and IT staff to formulate a plan for
migrating the existing network infrastructure to one that supports video technologies and upon
which video-centric applications can be deployed. This assessment was performed during the
week of October 8th, 2001.
During this Network Assessment period, the Presidio Network Assessment team interviewed 81.
Lucie County Government personnel and other ancillary department personnel to determine how
the county does business, what video applications are in use now, and what video applications
are envisioned for the future. This information is vital when network assessment data will be
used to project what bandwidth demands are going to be placed on the network infrastructure.
This deliverable summarizes and analyzes the County's current network infrastructure as it
relates to video application deployment and defmes a path for future business needs and
requirements. The following criteria were considered throughout the execution of this
assessment:
· Current Network Infrastructure
· Current Network Performance
· Current Application Requirements
,!'
· Future Application Requirements
· Future Availability of Fiber Optic Cable
The recommendations suggested by The Presidio Corporation's Systems Engineering Team will
present a suitable infrastructure that coincides with all of the current video requirements as stated
during the interview process. Additionally, specific solutions will be given that most closely
match the video application goals of the County.
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Countv Business Overview (Video CastinalDistribution)
The 81. Lucie County Government's primary need for network video applications revolves
around County Commission meetings. Presently, Commission Meetings are captured via
traditional analog cameras and recorded to tape for broadcast at a later time via a local cable
access channel. This is largely a manual procedure requiring the creation and delivery of the tape
to the cable station by county staff. The broadcast of this video occurs after the meetings have
been completed and typically on a schedule that best fits the cable operator. These broadcasts are
limited to one-time events (unless prior arrangements have been made) that restrict viewing
options for the constituency and county personnel.
During the interview process, the - County's personnel responsible for capturing these
Commission Meeting video images expressed the desire to be able to "cast" the meetings
internally to county employees, externally to a web site and via a traditional broadcast medium. It
was stated that this would give the greatest number of people access to the proceedings in a real-
time environment. An additional requirement was the capability to digitally record the meetings,
so that they could be accessed at a later time, in a random manner via network/web-enabled
devices. It was suggested that the past six months of meetings be made available in this fonnat
and that archival video data would be made available on an as needed basis.
The concurrent delivery of video and audio in the aforementioned method was discussed at
length. It was decided that it was desirable to incorporate all of the methods for distribution into a
single cohesive solution rather than attempting to piece-meal a solution together over a prolonged
period of time. This was based upon the need to deploy existing video technology in a tightly
integrated standards-based system that would assure compatibility and functionality. An
additional comment was made that any emerging technology employed in a solution must also be
based upon accepted industry standards to provide a migratory path and to facilitate future
deployments of video technology.
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County Business Overview Nideo Conferencina)
The interview process revealed that there is also a desire to implement a comprehensive video
conferencing solution to facilitate collaborative meetings between County agencies as well as
between County staff and non-county entities (Le., FEMA). The need for this technology was
expressed as being somewhat less important than the aforementioned video requirements, but
was nonetheless considered an integral component to the County's overall goals for networked
video.
During discussions between County personnel and the Presidio Assessment Team it was
determined that any video conferencing solution had to be simple to operate from an end-
user perspective, yet still provide data collaboration/sharing, high quality video images, and ease
of management. It was also stipulated that there would have to be clearly defined advantages
(Le., reduced travel expenses, in-house ,training, etc.) before the county would accept any video
conferencing solution.
Remote Aaencv Business Overview Nideo CastinalDistribution)
The Public Defender, Court House Annex, State Attorneys Office and County Library appear to
have the strongest interest in video casting and distribution of the remote agencies. In the case of
the court related offices above, the primary role of video in the legal system is in video
arraignment, video deposition and first appearance type processes. These proceedings can be
done in a video conference call, but have an additional component of video capture and storage
that leads to distribution and potential casting requirements,
For the County Library system, they would like to be able to provide video-on-demand (YOD)
and distance learning capabilities to the citizens of St. Lucie County. This system would be a
public access system and would be available from within the Library buildings themselves and
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also via the Internet.
Remote Aaencv Business Overview Nldeo ConferenclnaJ
Fire Department: This agency wants to deploy video conferencing capabilities throughout the
department to facilitate training that presently consumes a large amount of their time. An
additional benefit to this approach is the reduced need for travel - this reduces costs and keeps
the fire fighters in position to respond to emergencies. This system would also be utilized for
distance learning in much the same way that the County Library system is envisioned above. This
adds the distribution and storage requirements to the Fire Departments system as well.
Health Department: Their needs are focused on video conferencing that would facilitate the
more efficient use of personnel and resources. Examples of this would include department
meetings, patient interviews and inforriiatiori sharing.
Library: In addition to the requirement for video distribution and delivery, the Library also has a
need to provide video conferencing. This would primarily be for intemal meetings, but could
possibly be extended to the public as a service at a later time.
Network Architecture Overview
The St. Lucie County Government Network Architecture is based on shared and switched
Ethernet media. This inel udes a number of shared IOmbps hubs and 10mbps workstations as well
as switched lOOmbps devices throughout the infrastructure. The wiring is primarily UTP
Category 5 and the backbone is 100mbps over UTP . WAN connectivity is provided to remote
county agencies via T1 or Fractional T1 circuits. For the most part, the remote agencies are
responsible for maintaining their own internal networks and rely on the County's WAN
infrastructure only for access to common data and county resources.
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Assessment Findinas
Most County agencies have requested inclusion in the planning process for video applications.
The reasons for this include dependence on the County' s WAN infrastructure, interoperability
concerns, common resource utilization and budgetary constraints. It is therefore essential to
integrate the needs of the remote agencies (primarily bandwidth and interoperability) when
finalizing the infrastructure plan. The County's existing network infrastructure has several
liabilities that will hinder video application deployment.
First among these is the shared media in use (both IOmbps and IOOmbps). All video applications
are extremely intolerant of delay, jitter and packet loss. While it is perfectly acceptable to have
delay or retransmissions for data, it is another matter altogether when this happens to video. Slow
response from a mail server is tolerated, while a inconsistent video image is not. When deploying
video applications, it is imperative to remove all shared segments from the video network.
Another limiting factor in the County's infrastructure is the IOOmbps backbone. Today's
bandwidth hungry applications can easily approach and even overcome the available resources of
the network. Add to this mix the additional load of video (an inherently large consumer of
network resources) and congestion and poor performance result. A typical backbone of 19bps
over fiber is the preferred architecture with an exclusively switched distribution and access layer
infrastructure.
When transporting video data over WAN links that also facilitate traditional data, the rule of
thumb is that a TI link should be the standard link deployed. While fractionalized T1 circuits can
be used, video quality suffers and performance degrades. It should also be noted that on heavily
utilized T1 links, it might be best to provide a separate T1 link earmarked specifically for video.
This approach prevents the prioritized video data from interfering with the traditional data traffic.
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Assessment Recommendations
Although the County does not directly control decision making for the ancillary departments and
agencies, it is strongly recommended that all entities cooperate when selecting a technology (i.e.,
video conferencing). This will alleviate the problems associated with interoperability between
vendors and non-compliance with accepted industry standards.
Infrastructure:
· Upgrade the network backbone to 19bps over fiber.
· Ensure all endpoints that participate in the video network (video conferencing endpoints,
distribution endpoints and points of access) are connected in a pure switched
environment.
· Ensure all endpoints that participate in the video network (video conferencing endpoints,
distribution endpoints and points of access) are connected via lOOmbps interfaces. This
includes the NIC (Network Interface Card) and the switch port itself.
· All remote connections (presently WAN) should be provide a Tl connection if they will
participate in the video network.
· Investigate the availability of fiber for interconnection of remote agencies in lieu of using Tl
circuits. Typical sources of private fiber are vendors like AT&T Broadband, local cable
companies and utility companies.
Video ConferenCÎng:
· Deploy a standards-based video conferencing system to all agencies that require it. This
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system should be easy to operate and manage and should provide high quality video as
well as data collaborative capabilities. One company that Presidio has worked with
extensively in this area is Zydacron (httD://www.zvdacron.com/). Their products have
proven to be ahead of the cure in technological innovation and feature implementation.
Due to the experiential nature of video conferencing,
it is recommended that demonstrations be requested before selecting a specific vendors
product.
. Integrate the video conferencing system with digital capture capabilities. This allows
videoconferences to be recorded for viewing at a later date. This is particularly useful
when information is disseminated that is not presented in a typical meeting format. An
example of this could be a guest speaker detailing a disaster preparedness plan. By
recording the speaker digitally, personnel unable to attend the live videoconference could
view the information from a stored source.
Video CastingIDistribution:
. Utilize the County's existing investment in video equipment (cameras and recorders) to
digitize the video to a storage device. This would be the primary method used to capture
audio and video from commission meetings and could be accomplished simply by
utilizing a video capture card in a standard PC or by integrating an appliance designed
specifically for this purpose. Concurrent with capturing these live meetings, video
servers should be employed to "stream" or "cast" the meeting to web-enabled clients
throughout the County (intranet) and to the citizenry via Internet access and client
browser software. The implementation of this type of system is predicated upon a clear
definition of how the County wants to provide public and internal access to the
commission proceedings as well as budgetary considerations. One possible solution
would involve the use of web-servers, located in county facilities that are accessible to
the public and to county employees, which would provide the streaming video content
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live via the intranet and Internet. Another method would utilize the services of a third
party organization specializing in web casting that would provide the services on an as
needed basis for a fee. Regardless of how the distribution occurs, the County would still
need to provide the ''video feed" for casting as well as a storage medium.
. Consideration must also be given to the storage requirements of video data. Full-motion
uncompressed video requires enormous amounts of storage and for this reason it is
almost always stored in a compressed format. There are essentially only two industry
formats that relate to compressed video - MJPEG (Motion - Joint Photographic Experts
Group) and MPEG (Moving Picture Experts Group).
o MJPEG is a quasi standard in that guidelines exist for it's implementation, but the
actual format is left to each vendor. This results in incompatibility issues when
mixing vendor equipment. However, if there is no need to pass stored video data
between systems then compatibility becomes a moot point. This is the case with
St. Lucie County Government's video needs as they have been defined. Video
compressed and stored by the County would be uncompressed and displayed
from the same source. MJPEG technology is generally less expensive to
purchase, but can become obsolete if the vendor changes the implementation.
Additionally, MJPEG images tend to be of lower quality and have higher storage
requirements than MPEG.
o MPEG is a recognized and industry supported standard video format. Because of this
there are few interoperability issues when adopting this compression technique.
MPEG stored data can be decompressed and displayed universally among
vendors. This is an important consideration if the County envisions distribution
of video data beyond the confines of it's own network (Le., providing digitally
compressed video files to a broadcast station - local cable access). If the data
were not in a universally accepted format (MJPEG), then it would have to be
decompressed and transferred to another media (analog tape) or converted to
MPEG before transmission. With each conversion in data format and
compression technique would come a corresponding decrease in the video quality
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- in some cases this is acceptable, in others it is not. MPEG based equipment is
traditionally more expensive, but prices have decreased significantly as more
vendors adopt the technology. It is also the standard used for digital video in the
broadcast industry and has broad acceptance in the entertainment industry as
well.
Both types of compression techniques will provide substantial savings in the form of
reduced storage requirements. Products representing each of the approaches to video
compression are readily available - many times from the same vendor. Within the
current definition of what the County intends to deploy regarding video casting and
distribution, both technologies would suffice. However, adoption of a standards-
based technology ensures interoperability with future video deployments and
prevents the frustrations and problems often associated with proprietary solutions.
. To deliver video across the network whether through casting or streaming techniques
requires software components running on a server or group of servers. To list all of the
features and benefits of different software solutions is beyond the scope of this
assessment. However, as the County moves closer toward implementing a network video
solution, Presidio can work closely with staff personnel in determining which software
solution best utilizes the capabilities ofthe selected network technology. By paying close
attention to the design goals of the County, we can ensure a complete and functional
system is the end result.
Summary;
All of the aforementioned technologies are only as good as the underlying infrastructure. While it
is possible to deploy a video conferencing solution in the existing network environment, there
would most likely be areas where performance would be sub par. Shared network segments
would cause the most noticeable problems, but there could be other areas of congestion as well.
Video casting and distribution is dependant on network performance as well, but to a somewhat
lesser degree. If the client browser performance is acceptable and there is sufficient bandwidth to
accommodate the server side application, then it is likely that video casting can be done. Where
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the existing network could fall short is in its support for multicasting and available bandwidth for
multiple video streams (Le., Video on Demand). If an infrastructure upgrade is not possible and
the video network is to be deployed, an exact detennination must be made regarding the impact
of the anticipated solution on the network. This would factor greatly into the perceived success or
failure of any video implementation.
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DATA ASSESSMENT
Executive Summary
The primary goal of the Network Assessment is to provide St. Lucie County with information
regarding the performance and scalability of the existing network infrastructure. This information
will then be used to formulate a plan for migrating the existing network infrastructure to a
converged Data/VoiceNideo backbone.
During this network assessment period, the Presidio Network Assessment team interviewed key
members of the St. Lucie County IT staff to determine how the County does business, what
applications are in use now, and what applications are going to be in use in the near future. This
information is vital to any network assessment to be able to project what bandwidth demands are
going to be placed on the network infràstructure.
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During this assessment, a network analyzer was attached to the network at strategic locations to
record network traffic for varying times and periodic intervals. While this snapshot analysis of
network traffic will not give an in-depth look at traffic patterns or trends as a baseline analysis
would, it does provide a quick synopsis of any immediate and critical problems that may be
unknown to the network administrator at the time.
This deliverable summarizes and analyzes the County's current network infrastructure and
defines a scalable path for future business needs and requirements. The following criteria were
considered throughout the execution of this assessment:
· Current Network Infrastructure
· Current Network Perfonnance
· Current Application Requirements
· Future Application Requirements
· WAN Infrastructure
The recommendations suggested by The Presidio Corporation's Systems Engineer present a
detailed scenario that coincides with all of the current business requirements as well as those for
future growth and expansion in St. Lucie County.
Countv Business Overview
The St. Lucie County IT department provides support for the ongoing services of the county's
business operations. The county's various agencies and departments include the following:
. County Leadership - This department includes the Board of County Commissioners, the
Clerk of Court, Constitutional Officers, the Lake Okeechobee Coalition Agenda, the
Property Appraiser, the Sheriffs office, the Supervisor of Elections, and the Tax
Collector.
. The Community Services Division - The Community Services Division is comprised of
five departments: the Housing Department, ,the Treasure Coast Community Action
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Agency, the Social Services Department, the Grants/Contracts Department, and the
Transportation Department.
· Leisure Servi<:es- The Leisure Services Department maintains and provides recreational
facilities to the residents of St. Lucie County. This department manages the County
parks, athletic facilities, a cultural entertainment facilities.
· The Growth Management Department - The Growth Management Department is
responsible for the following activities: Planning & Zoning, Development Review
Coordination, Impact Fees, Code Compliance, Geographic Information Systems, and
Economic Development.
· 19tb Judidal Cir<:uit - The 19th Judicial Circuit encompasses Indian River County,
Martin County, Okeechobee County and St. Lucie County. The St. Lucie County IT
department provides services to the 19th Judicial Circuit at all of these locations.
· Publi<: Works - The Public Works Department provides a variety of services to its
citizens including street construction and maintenance, storm water control, water
distribution, trash collection, and recycling services.
· Veterans Servkes - assist St. Lucie County Veterans and their dependents by providing
counseling and assistance in .order to establish V A benefits under Federal and State
laws which may result in mOl1etary gain and medical care.
· Administration - Administration of County business is handled by several departments
working together. These departments include Human Resources, Purchasing, and
Finance.
Current Business ADDlications
I
St. Lucie County utilizes its network infrastructure to increase its efficiency in conducting city
business. This is accomplished through the use of strategic business applications that provide the
County employees with availability to critical information. A brief list of the applications
currently being used in St. Lucie County is included in the table below.
Application Function
E-mail and Collaboration I Communication and Sharing I
of Information
Primary Agency
All Departments
I
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Intranet/Internet
Communication and Sharing
of Infonnation
Common File Storage and
Printing
Communication and Sharing
of Infonnation
All Departments
File and Print Services
All Departments
191h Judicial Circuit
Video Conferencing
These applications allow the City's employees to communicate with one another more
effectively, thus increasing the overall effectiveness of the City's operations.
. ..·'í'
Future Business ADDlications
The following bulleted list summarizes the projects the City is currently working on, or thinking
about, that may impact the network architecture or perfonnance.
· IPX Protocol - The County is currently running Novell Netware 4.11. There are
plans to upgrade to Novel Netware 5.0 and migrate the backbone to a pure IP
environment, however it is likely that the conversion will not be completed for 12-24
months.
· Firewall- The County is currently evaluating the Checkpoint Firewall and VPN suite
of software. The Axent Raptor firewall is slated for evaluation in the next few weeks.
Preliminary results indicate that the Checkpoint product will be deployed. Currently
the firewall is configured as an application on a desktop PC, however the County
would like to purchase the Nokia Firewall appliance with Checkpoint software
loaded.
· Standard Server Architecture - The County Server farm currently consists of
custom built PC platforms. The County plans on migrating to a standard server
platfonn based on Dell Computer Corporation's PowerEdge Server products.
· Converged Network - The County would like to migrate towards a converged voice
and data network. In fact, that is the primary reason for this assessment.
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· Gigabit Ethernet to the Closet - Although there are no current plans to implement
Gigabit Ethernet, the County would like to migrate to an architecture where they have
Gigabit Ethernet links to the communications closets with switched 10/100 Ethernet
to the desktop in all locations.
· Internet Connection - The current connection to the Internet is a full T1. The
County is exploring the option of upgrading this link to a Fractional DS3 link.
Network Architecture Overview
The St. Lucie County Network Architecture is based on shared and switched Ethernet media
Remote sites are connected to the main County Offices via a variety of wide area network
services including Frame Relay, Native Mode LAN Interconnect (NMLI), ISDN, wireless, and
Point to Point. Refer to the supplied þ-sized Visio drawing titled "St. Lucie County Network
Overview. vsd" for more detail.
The County's network core consists of a single Nortel Accelar 1200 Layer 3 switch with 10/100
Ethernet ports. The Accelar switch provides all of the interdepartmental routing services for St.
Lucie county. All of the servers located at the Virginia Ave. County offices are either directly
connected to the Accelar or connected to it via BayStack 350 Layer 2 Switches
The County Library system is connected to its own segment off the Accelar switch. A Nortel
BayStack ASN router provides connectivity to Library HQ, Hurston Library, Morningside
Library, Lakewood Park Library, and Port St. Lucie Library via the BellSouth Frame Relay
network. The St. Lucie West Library connects into the network via an ISDN BRI linle
A large number of the smaller departments throughout the county are connected into the county
offices via ISDN BRI circuits. These departments include the Probation and Parole offices, the
Fort Pierce Community Center, the County Airport, the County Landfill, the Historical Museum,
and the Virginia Ave. Tennis Courts.
Wireless LAN Bridging services based on the 802.11 standard are used to connect the Mosquito
Control compound, the Fort Pierce Police Department, and the State Attorneys Office into the
County network.
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The majority of the County' s WAN is implemented using 10 or 100 MBPS NMLI service from
BellSouth, The NMLI service connects the St Lucie County Sheriff's Office, Fire Central, the
Emergency Operations Center, and the 19111 Judicial Circuit into the County. The various offices
of the 19- Judicial Circuit are interconnected via the BellSouth Frame Relay network and the
802.11 wireless LAN bridging services mentioned above.
Assessment Flndlnas
The following information was compiled at each location through a physical inspection and/or an
interview with the site point of contact:
a. The configuration parameters of the network devices (i.e., routers, switches, etc.)
were examined for proper configuration and operation.
b. The LAN/W AN addressing scheme was examined and verified for accuracy.
c. The Network Associates Sniffer application was used to analyze the LAN/W AN
traffic patterns, top talkers (applications and users), peak utilization, network
performance, areas of congestion, Internet usage, and network protocols in use.
d. A high level examination of the security practices and procedures in place was
performed?
e. A determination of what Service Level Agreements (SLA's) are in place (if any) was
made. This includes response time, redundancy, critical applications (uptime
requirements) and recovery procedures both now and in the future. Hardware
maintenance agreements and software support agreements (internally, OEM, or third
party) were addressed as well.
f. An analysis of growth projections by site (Le., increasing/decreasing staff,
adding/removing applications, new equipment) and within the City as whole was
taken into consideration.
g. An examination of perceived problems that currently exist with applications,
performance, access or availability of network,. resources was performed?
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Overall Findinas
The following is a consolidated summary assessment findings.
· Shared Ethernet Media' - The predominant desktop connection throughout the
County is shared Ethernet media. Some locations - particularly those managing
servers - have 10/100 Ethernet switches.
· Structured Cabling - There is no structured cabling in place. Most desktop
connections are from the hub/switch port direct to the users location. The use ofMDF
and IDF connections via patch panels has been disregarded.
· Cable Plant - Currently, the County cable plant consists of a mixture of IOBase2,
Category 3, Category 5, and fiber optic cable. Furthermore, the use of Ethernet
transceivers to convert betWê~Ì1 different media types is extremely prevalent.
· Mixture of WAN Technologies - The County has not settled on a standard Wide
Area Network technology. While, this is not necessarily viewed as a problem, the
amount of resources required to maintain these diverse technologies increases with
each different technology and/or topology option implemented.
· Operating Software Versions - The various routers and switches deployed
throughout the County do not have the same version of operating software loaded on
them.
· Routing Servers - Some of the servers located in the 19111 Judicial District network
are still providing routing services.
· AppleTalk Protocol- At the St. Lucie West facility the Property Appraiser's office
is utilizing Apple computers networked together via the AppleTalk protocol. They
will be migrated to the Novell environment in the next 12-18 months.
· Network Management ~ Since the last assessment conducted by Presidio, the county
has taken some steps to implement network management solutions. What's Up Gold
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is used to ping various devices to ensure reachability over the network. The Solar Winds
SNMP network management tool has been installed, and Multi Router Traffic Grapher
(MRTG), a UNIX based tool that monitors the traffic load on network-links, has been
installed. However, the training and experience required to utilize these tools to their full
potential has not been made available to the IT staff.
· Internet Connection(s) - The County's main connection to the Internet is a full Tl.
An interview with IT personnel revealed that some of the different
agencies/departments to which the County network is connected also have Internet
connections via dial-up links. A brief Sniffer capture period for the Internet
connection showed that the utilization is within safe operating parameters (i.e. under
20%)
· Support Contracts - All Nortel equipment deployed within the County (with the
exception of 2 Acce1ar 1100's) are under contract for next day replacement in the
event of a failure.
· Disaster Recovery - The County has started development of a disaster recovery plan
however it is not fully implemented.
· Documentation - There is very little documentation regarding the County network.
What little was available was outdated or incorrect. The majority of the knowledge
regarding the network configuration was simply "known" by the IT staff and not
written down anywhere.
St. Lucie Countv Sniffer Results
A Sniffer network analyzer was attached to the network at strategic locations to record network
traffic for varying times and periodic intervals. The following paragraphs highlight the findings
of these captures.
IP Backbone Hubs and switches (IT core)
There are 10MB hubs and 10/100 MB switches that connect to a BayStack 350T sixteen port
switch, that forms the IS segment. T!Ì~ following graphs are from the 350T connection to the
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Accelar 1200 backbone switch.
Graph Scale = Bytes
Protocol Distribution (MAC only)
:.;
page51r
The graph above shows us that IP is the dominant protocol - as can be expected on the IP
backbone.
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Protocol Distribution (IP only)
Graph Scale = Bytes
Many different protocols within IP are being used for services such as routing, transport, Email
and Internet access. The dominant IP protocol is HTTP.
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Protocol Distribution (IPX only)
Graph Scale = Bytes
Apparently there are some Novell clients connected to the IP backbone. The Netware Core
Protocol (NCP), which controls the client and server operations by derIDing interactions between
them was observed traversing the IP backbone. However, as can be seen iTom the first graph, this
IPX traffic is negligible compared to the IP traffic.
Internet Connection
The following graph depicts the Ethernet connection between the Accelar 1200 and the Bay
Networks ANH router, which connects the County to the Internet.
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UUIlzatlon(%)
10
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Network Utilization
The average utilizati on of the Internet connection is 1 % during this brief 10 minute collection
period. A more complete utilization picture can be obtained by monitoring the link continuously
for several days. It should be noted that the utilization measurements are in reference to the line
speed where the capture was taken. In this case, the capture was taken on a XX MBPS Ethernet
link. Thus, 1% utilization on this link equates to approximately XX% utilization on the County's
T1 Internet connection.
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!hi
Protocol Distribution (MAC only)
Graph Scale = Bytes
As is expected, the dominant protocol on the Internet link is IP. However, the presence of IPX
traffic could indicate a configuration problem. There is no reason for IPX traffic to be forwarded
to the Internet.
-#',r..
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HTTP
.no
IOP3
SNIP
HTTPS
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Protocòl Distribution (IP only)
Graph Scale = Bytes
This graph depicts the many different protocols within IP that are being used for services such as
routing, transport, email and Internet access. The dominant protocol passing to/from the Internet
is HITP.
UP
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HIllS
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NII'I13õ1
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Protocol Distribution (IPX only)
Graph Scale = Bytes
For some reason, IPX SAP's (Service Advertisements) are being forwarded over this link. As
mentioned before, there is no reason for IPX data to be forwarded to the Internet link. This
consumes scarce bandwidth and prevents efficient use of the link.
Remote Sites (St. Lucie West. Vlllaae Green. Port St. Lucie Pollee)
The Accelar 1200 has a connection to a Bay Networks ARN router which provides WAN
connections to the above three remote sites The following graphs depict the rmding from Sniffer
captures on this port.
Protocol Distribution (MAC only)
Graph Scale = Bytes
IP is the dominant protocol traversing this link. Some IPX and AppleTalk traffic was captured as
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well.
Protocol Distribution (IP only)
.
Graph Scale = Bytes
Many different protocols within IP are being used for services such as routing, transport, email
and Internet access. The dominant protocol passing over this connection is HTTP.
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Protocol Distribution (IPX only)
Graph Scale = Bytes
The Netware Core Protocol (NCP), which controls the client and server operations by defining
interactions between them was observed traversing this connection.
191!l Judicial Circuit - St, Lucie County. Public Defenders Office
Old Court House NMLI
The following snapshots were taken from the Accelar 1100 in the old court house that extends to
the Public Defenders building. This Accelar has an NMLI connection running at 10MB.
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Graph Scale = Bytes
Protocol Distribution (MAC only)
IPX and IP are the dominant protocols.
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Protocol Distribution (IP only)
Graph Scale = Bytes
Within IP, HTTP is the dominant protocol.
Protocol Distribution (IPX only)
Graph Scale = Bytes
NCP, Netware Core Protocol, controls the client and server operations by defining interactions
between them.
Old Court House to New Court House
The following snapshots were taken from the Accelar 1100 in the Old court house that extends to
the New Court house. This connection is running at 10MB.
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Graph Scale = Bytes
Protocol Distribution (MAC only)
Protocol Distribution (IP only)
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HT1PS
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Graph Scale = Bytes
Many different protocols within IP are.~ing used for services such as routing, transport, email
and Internet access.
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NCP, Netware Core Protocol, controls the client and server operations by defining interactions
between them.
EnterDrise Network Analvsls
BroadcastslMulticastlUnicast Levels and Concerns
Concerns arise when too many broadcast and multicast packets are seen on the network. The
following snapshot is from the IT hut> ~egment that connects to the Bay Networks 350T. This
traffic is mostly coming from IPX SAP þroadcasts.
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In order to auto detect the ftame type, Novell's Client 32 and Microsoft's Client for Netware
Networks spew broadcast packets onto the network. Everyone in the shared environment and
some switches typically forward broadcàsts to all attached ports. If the receiving device does not
understand the incoming protocol (Netware's Service Advertising Protocol, SAP), the station
discards the packet. Since broadcasts go everywhere on a hubbed or switched (layer 2) network, a
single broadcast stonn could cause major outages on the network.
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As you can see ftom this snapshot the destination address for these packets is O.fITITmmT. In this
snapshot SAP was the dominant protocol, but broadcast traffic to watch includes Netware SAP,
IPX RIP, IP RIP, NetBios and ARP.
Network Performance Issues and Conclusions
The following alarms were noticed in the network traces taken during the data collection period
on every network that the Sniffer was attached to. Each of these errors is a product of poor
traffic flow or a network that is overloaded. Most of the errors were workstations attempting to
connect to central resources such as e-mail.
Transport or File Retransmissions
Transport or file retransmissions mean that the TCP Sequence number (SEQ) is less than or
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equal to its previous value, indicating that this &ame contains data that has already been
transmitted. This occurs because the trarismitting stations did not receive an acknowledgment
(ACK) from the receiving station. Somè' of the many possible causes are high network traffic
loads causing packets to be discarded or I~st, routing loops, and broadcast stonns.
Too Many Requests Denied
The alarm occurs when the percentage of denied versus successful application requests exceeds
the Denied Request percentage threshold (set at 20% for this analysis). In addition, the total
number of application requests must exceeded the Minimum application requests threshold (set
at 100 for this analysis).
Possible causes:
·
The application was not design~~..f9r use over networks.
The application doesn't take ~o.ltccount that the responding application is on a different
station. '.!, ' .
·
·
The application is waiting for a semaphore on a server that has not been released.
BroadcastlMulticast Storms
The number of broadcast or multicast frames has exceeded the 40 &ames per second threshold.
The alarms received were of a minor severity.
Possible causes:
· Temporary condition resulting from a valid broadcast operation.
· A workstation that does not have an adequate host table is sending repeated requests.
. '. '
· Other underlying configuration problem.
LAN Overload Percentage
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..,
During a one-minute interval, the percentage of time the LAN was in an overloaded state has
exceeded the LAN Overload percentage threshold (set at 20% for this analysis). If this becomes
chronic, the network may need to be segmented or a traffic reduction may be needed during this
time.
Possible causes:
· Multiple large file transfers are occurring simultaneously.
· Many users are doing high volume work over the network at the same time. This is especially
likely if it occurs at about the same time each day.
· A single station is doing something repetitive.
· A Router has been rebooted recently.
· There is a repeater, bridge, or Router loop. This condition causes severe LAN overload (for
example, LAN utilization exceedil1g 80% of bandwidth for more than 10 seconds).
NCP Server Busy
This alarm is generated when the total of the following frame types exceed the Server Busy
Count threshold which is set to 1 in the Alarms tab:
· NCP Ox9999 (server busy) frames
· Novell Burst Mode frames with the communication control flag bit set for server busy
Possible causes:
· Too many clients using the same server.
· Server is overloaded with NCP r~quests.
· Network is busy.
November 15. 2001
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These alanns are logged as minor.
Loops On Same Request
The application process on one station sent out the same request even though it has already
received the appropriate reply from the destination station. Only requests that are sent within the
time specified by the Filter time threshold are considered "repeated." The Filter time threshold
for this analysis was lOooms.
Possible causes:
· This may be legitimate, depending upon the application. For example, some print server's
check for print requests every few seconds, resulting in many repetitions of the same
request. You can eliminate this situation by lowering the Filter time threshold.
· Particular applications may bè"'inefficient. For example, some X Windows applications
continually check the location of the mouse cursor, which can cause network traffic of
this type.
· Excessive repeated requests are characteristic of applications that do not use the network
efficiently, or that are not designed to be used over networks.
· If the request is a Novell NDS verb request, it may indicate the need to partition the NDS tree
among more servers. However, the verbs DSV _Resolve_Name, DSV _Read, and
DSV _Get_Server_Address are often sent out as part of the NDS protocol.
Recommendations
Structured Cabling and Cable Plant: Currently, the County cable plant consists of a mixture of
lOBase2, Category 3, Category 5, and fiber optic cable deployed in an unorganized manner. It is
recommended that the County take a sèrious look at the installed base of networking cable with
the intention of migrating to a structured deployment consisting of Category 5 (or better) copper
cabling to the desktop and single-mode/multi-mode fiber optic cabling between networking
closets.
Shared VS. Switched Ethernet: The St. Lucie County network has a mixture of hubs and
November 15, 2001
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Network Assessment
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switches. Bandwidth intensive applications or power users can impact other users on the same
segment. It is recommended that the County continue to move toward a pure switched
environment. Some future projects that St. Lucie County would like to implement are video and
voice over IP. The 10/100 switched networks will put them in a better position to implement
such projects.
Elimination of use of Transceivers: The County has made extensive use of Ethernet
transceivers to convert between different types of physical media. Each transceiver represents an
additional point of failure in the network. It is recommended that the County make an effort to
reduce, with the goal of eliminating, the use of transceivers in the network.
Elimination of Routing Servers: The County has made significant progress eliminating the use
of Servers as routers in the network. However some of the servers located in the 19th Judicial
District are still performing routing services. It is recommended that every effort be made to
eliminate the requirement that servers perform routing.
Feeder Ports: Feeder ports are the ports that connect network devices such as hubs, switches,
and routers together. Some of the networking devices deployed throughout the County are
capable of auto-negotiation on their Ethernet ports. As a role of thumb, it is recommended that all
feeder ports be manually configured for a specific speed and duplex to prevent the possibility of
these ports auto-negotiating to lower speeds.
IP Only Network: The County would like to standardize on IP, but because of the number of
Novell devices deployed, the conversion process is proving to be slow. Network analysis has
proven the dominance of IPX traffic on· the network. By eliminating this traffic, the network
performance will undoubtedly improve.
Networking Device Software Upgrades: It is important to keep track of software upgrades for
network devices such as routers, hubs, switches, and network management. With each release of
software, new features are introduced and bugs are fixed. It is recommended that the County
audit the version of software running on each device and ensure that the latest revision is
installed,
Alternative WAN Technologies: The bulk of the County's Wide Area Network services utilize
November 15, 2001
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, LUCie lJoun \:iover:nmentdOC
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St. Lucie County
Network Assessment
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shared infrastructures that provide no Quality of Service mechanisms (most notably the NMLI
and Frame Relay services). It is recommended that the county investigate the availability of
alternative services which may prove more robust and reliable. For example, leasing dark fiber
between locations. Presidio can help th,e County to identify providers that can offer these types of
services. "
Build out a Metro Area Infrastructure: Presidio recommends that the County actively begin
building out its own fiber optic backbone network. Whenever a road project starts, the County
should install fiber optic cable along the roadway. Whenever water and sewer work is done, the
County should install fiber optic cable along the pipe lines. It will take time to establish a
useable cable infrastructure, but in the long run, the County will be able to save money by
running a private network instead of leasing services. Eventually, this infrastructure could
become a revenue generator. for the County by leasing available bandwidth on the fiber to the
Cities and organizations within the County. Presidio has a team of engineers that specialize in
outside plant cable design and would be happy"to help the County implement such a plan.
Network Documentation: As mentioned above, there is very little documentation regarding the
County network. What little was availàble was outdated or incorrect. The majority of the
knowledge regarding the network configúration is simply "known" by the IT staff and not written
down anywhere. Documenting the current network configuration should take a high priority. The
loss of an IT department employee could prove to be a significant hardship without a written
version ofthe infrastructure knowledge they take with them.
IT Budget Process: As it was explairied to the on-site Presidio engineers, the County IT
department does not have a budget. Rather each department throughout the county is allocated
funds to support its individual IT needs. Over the years, this process has caused some
departments to neglect their IT infrastructure because they felt the funds would be better spent on
other projects. Presidio recommends that the County seriously consider changing the way IT
funds are allocated. A centralized IT budget controlled by the IT department will allow the
County to organize and plan the direction of the IT infrastructure without worrying whether or
not the various departments will support the plan.
Recommended Convergence Plan
November 15. 2001
Presidio Corp. Confidential and Proprietary
Page 69
Communications Assesser ' ';It for Sl Lucie County Govemmenldoc
fL)
Page 70 1
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St. Lucie County ,
Network Assessment
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The Presidio Corporation is a vendor agnostic systems integrator. We supply products from
companies such as Cisco, Nortel, Foundry. and Juniper. Our focus is on delivering solutions that
best suit each customer's unique application requirements. By specializing in network design,
implementation and solutions engineering, we deliver recommendations based upon the
applications environment and growth projections of the County rather than a vendors marketing
plan or latest product offering. Having analyzed the assessment data, and with consideration
given to the existing investment in equipment, Presidio recommends that St. Lucie County
consider all tier one network providers'. Today that includes Cisco, Foundry and Nortel. Presidio
can assist in bringing these vendors to meet St Lucie County to discuss their product sets and
possible solutions.
Quality of Service (QoS) must be provided throughout the network (from the core to the edge) if
voice. video, and data are to function seamlessly on a common media. Cisco, Foundry and
Nortel all have solutions that will provide you with a fully converged network.
November 15, 2001
Presidio Corp. Confidential and Proprietary
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"'"
AGENDA REQUEST
ITEM NO. --:Zit:
DATE: Mav 14, 2002
REGULAR: (X)
PUBLIC HEARING: ( )
CONS NT: ( )
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT): ADMINISTRATION
SUBJECT:
Youth Leadership Committee
BACKGROUND:
Please see attached memorandums
FUNDS AVAILABLE:
N/A
PREVIOUS ACTION:
None
RECOMMENDATION:
Staff recommends that County Staff work with the St. Lucie County School District to establish a
Youth Leadership Committee.
COMMISSION ACTION:
XI APPROVED 0 DENIED
o OTHER: 5-0
D u sAnderson
County Administrator
Review and ADDrovals
E! County Attorney:
E! Management and Budget:
E! Purchasing:
E! Originating Dept:
E! Other:
E! Other:
E! Finance: Check for copy only, if applicable:
Anyone with a disability requiring accommodations to attend this meeting should contact the SI. Lucie County Community SelYices Manager at 561-462-1777
or TTD 561-462-1428, at least 48 hours (48) prior to the meeting,
H :IWI NIWPIAG EN DA Iyouthleaders hip,wpd
,
-
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~
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COUNTY ADMINISTRATION
FROM:
MEMORANDUM
02-50
*'
_I):,":(~:¡:,i" ,,;¡,'''#'\.,-''...,.'!''....;¿..,..·'''..,.%¥im'i~'''..~;...,·_\~_·.,-.¡:
TO:
Douglas M. Anderson, unty Administrator
DATE:
May 3, 2002
RE:
Youth ~eadership Committee
. .
I have discussed the attached memorandum with Dr. Vogel of the St. Lucie County School District, and
he thinks the establishment of a Youth Leadership Committee is an excellent idea. He has appointed
Michelle Sjogren, Information Specialist of the St. Lucie County School District, to work with the County
to establish this program.
Staff recommends that we work with the St. Lucie County School District to establish a Youth Leadership
Committee. Dr. Vogel will be presenting this concept to the School Board for their consideration.
DMA/ab
c: Dr. Bill Vogel, St. Lucie County School Superintendent
Attachment
H:\WI NIWPIAG EN DAlyouthleaders hip,wpd
..
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BOARD OF COUNTY
COMMISSIONERS
DOUG COWARD
COMMISSIONER
TO:
"jð V
Doug Anderson, County Administrator !J 'L Jl ,(
~ U ~ IcJ' /j
Doug Coward, County Commissioner, District 2 1 /'~ (I
May I, 2002 ~
MEMORANDUM
FROM:
DATE:
RE:
Youth Leadership Committee
I recently had the privilege of participating in a youth leadership program with School Board members
Kathlyn Hensley and Judi Miller (as well as severa] other community leaders), The program included
informal discussions with students who are in leadership roles through their respective schools and the
comlllunity at-large. During these discussions, it was evident they were making a tremendous positive
impact on our community and that additional steps needed to be taken to help facilitate their involvement
in the local government process,
The County currently has many committees that provide an opportunity for information exchange and
meaningful public participation, most notably, the Property and Homeowners Association, However, all
ornear]y all of these committees primarily involve adults but not the youth of our community. I would like
to suggest that we create a youth leadership committee that functions in a similar fashion as theProperty
and Homeowners Association, The group could meet monthly with a Board member and be given an
opportunity to learn about local government and to express their views on local issues and needs.
At this time, I am requesting that you contact Dr. Vogel for further input and comments I would then wish
to agenda this item as soon as possible for tÌJrther consideration by the Board of County Commissioners.
JOHN D, ßRUHN, District No, 1 . DOUG COWARD, DIStrict No, 2 . PAULA A, LEWIS, Distrier No,::; . FRANNIE HUTCHiNSON, DistriCt No, 4 . CliFF ßARNES, DIStrict No, 5
(ounry Administrator - Douglas M. Anderson
2.300 Virginia Avenue · Fort Pierce, FL .34982-5652 · (561) 462-1412
FAX (561) 462-2131 . TDD (561) 462-1428
--
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05/10/02
Fí';ABWARR
FUND
001
001139
001140
001143
001144
001147
001217
001265
001267
001269
001271
001809
101
101003
101006
101104
102
102001
102104
105
107
" "7001
002
107003
107126
140
140313
160
183
183001
183002
183004
183214
184203
185002
316
382
395
396
399
401
418
421
441
448
449
4C:¡1
'-'
ST. LUCIE COUNTY - BOARD
....,
WARRANT LIST #32- 04-MAY-2002 TO 10-MAY-2002
FUND SUMMARY
TITLE
General Fund
FHA Transportation for 21st Century
Section 112/MPO/FHWA FY01/02
Health & Human Srvcs CSBG FY01/02
FTA USC Section 5307 FY01/02
NOAA/FDCA Adopt-A-Beach .
DEP-Regional Attenuation Facility
TDC Planning Grant FY01/02
EMPA 01/02 Dept. of Community Affai
FDEP-Urban Mobile Lab Grant 01/02
DHR-Historical Museum Grant-In-Aid
SFWMD-Floridian Aquifer Well 01/04
Transportation Trust Fund
Transportation Trust/Local Option
Transportation Trust/Impact Fees
FHWA/FDOT Hurricane Floyd reimburse
Unincorporated Services Fund
Drainage Maintenance MSTU
FDOT Bicycle/Pedestrian Coordinator
Library Special Grants Fund
Fine & Forfeiture Fund
Fine & Forfeiture Fund-Wireless Sur
Fine & Forfeiture Fund-E911 Surchar
Fine & Forfeiture Fund-800 Mhz Oper
FDOT DUI Specialist Grant
Port & Airport Fund
Airport Master Plan Update FDOT
Plan Maintenance RAD Fund
Ct Administrator-19th Judicial Cir
Ct Administrator-Arbitration/Mediat
Ct Admin.-County Arbitration/Mediat
Ct Admin.- Teen Court
01/02 OSCA Civil Traffice Infractio
Ft. Pierce Beach Restoration
SHIP Housing Assistance FY 01/02
County Capital
Environmental Land Capital Fund
River Branch MSBU Capital
Lennard Road 1 - Roadway Capital
Grey Twig Lane MSBU
Sanitary Landfill Fund
Golf Course Fund
H.E.W. Utilities Fund
North Hutchinson Island Utilities
NHI Util-Renewal & Replacement Fund
NHI Util - Capital Facilities Fund
S. Hutchinson Utilities Fund
ßH Util-Renewal & Replacement Fund
EXPENSES
186,103.04
22.49
581.10
93.70
611,314.00
37.70
3,375.00
10.29
1,274.80
88.32
104.15
3,283.63
53,631. 83
1,454.00
5,953.68
395.44
35,452.22
6,661.80
93.82
162.51
141,304.90
223.74
17,669.67
12,071.00
13,458.66
11,333.50
9,106.95
13,165.96
5,699.26
148.48
300.00
392.92
2,190.00
25,857.60
104.39
79,739.46
15,223.02
2,064.86
10,620.54
229.50
106,941.83
4,911.23
2,592.99
21,934.69
3,621.61
3,071. 22
27,866.58
17,182.67
PAGE
-,
PAYROLL
431,873.14
294.03
7,651.66
1,264.59
0.00
0.00
0.00
135.60
3,810.13
1,188.80
1,364.80
1,188.80
104,830.21
0.00
0.00
0.00
45,303.36
3,488.80
1,226.40
2,160.00
77,290.09
829.15
11,540.65
0.00
0.00
10,467.45
0.00
2,772.51
4,496.71
1,115.38
0.00
2,874.61
0,00
0.00
1,430.40
0.00
0.00
0.00
0.00
0.00
41,244.60
19,763.16
139.67
3,628.33
824.39
556.07
1,654.97
725.74
05/10/02
F'7.ABWARR
FUND
461
471
478
479
491
505
505001
611
615
625
'-'
'...,
ST. LUCIE COUNTY - BOARD
WARRANT LIST #32- 04-MAY-2002 TO 10-MAY-2002
FUND SUMMARY
TITLE
EXPENSES
Sports Complex Fund
No County Utility District-Operatin
No Cty Util Dist-Renewal & Replace
No Cty Util Dist-Capital Facilities
Building Code Fund
Health Insurance Fund
Property/Casualty Insurance Fund
Tourist Development Trust-Adv Fund
Impact Fees Fund
Law Library
22,070.85
13,947.66
31. 44
956.26
3,038.77
3,152.12
211,37
814.94
87,504.14
63.12
GRAND TOTAL:
1,590,911.42
PAGE
2
PAYROLL
12,492.49
2,272.69
424.15
151.24
24,073.73
2,766.66
1,760.03
5,575.91
0.00
0.00
836,651.10
'-'
.."",
05/10/02
ST. LUCIE COUNTY - BOARD
PAGE
1
F7,ABWARR
VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
r wÑD : 001
- General Fund
CHECK
INVOICE
VENDOR
TOTAL
00284242 12218089 Nextel
12218125
12218126
12218299
12218300
12218300
12218436
12218567
12218571
12218571
CHECK TOTAL:
147.05
45.63
301.99
52.50
36.49
47.69
953.03
389.81
36.45
36.45
2,047.09
FUND TOTAL:
2,047.09
'-'
'-"
05/10/02
ST. LUCIE COUNTY - BOARD PAGE 2
VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
- Transportation Trust Fund
F7.ABWARR
.to v!~D : 10 1
CHECK
INVOICE
VENDOR
TOTAL
00284242 12218090 Nextel
12218303
12218432
12218433
12218433
12218433
CHECK TOTAL:
82.24
182.25
57.50
230.40
164.00
170.23
886.62
FUND TOTAL:
886.62
"'-
"""
05/10/02 ST. LUCIE COUNTY - BOARD PAGE 3
F'7.ABWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
rv~D: 102 - Unincorporated Services Fund
CHECK INVOICE VENDOR TOTAL
00284242 12218300 Nextel 45.49
FUND TOTAL: 45.49
/
/
...... ."""
05/10/02 ST. LUCIE COUNTY - BOARD PAGE 4
F""2\BWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
l<uND: 102001- Drainage Maintenance MSTU
CHECK INVOICE VENDOR TOTAL
00284242 12218433 Nextel 38.07
FUND TOTAL: 38.07
\w .-,
05/10/02 ST. LUCIE COUNTY - BOARD PAGE 5
FZABWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
L' vlllD: 107 - Fine & Forfeiture Fund
CHECK INVOICE VENDOR TOTAL
00283742 12217223 Best Plumbing Specialties Inc 89.09
00284242 12218300 Nextel 118.47
FUND TOTAL: 207.56
'-' ...,;
05/10/02 ST. LUCIE COUNTY - BOARD PAGE 6
FZABWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
.t'v!'ilD: 140 - Port & Airport Fund
CHECK INVOICE VENDOR TOTAL
00284242 I2218156 Nextel 120.83
FUND TOTAL: 120.83
\.i '-'
05/10/02 ST. LUCIE COUNTY - BOA..'ID PAGE 8
F7.ABWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
:r ul\lD : 160 - Plan Maintenance RAD Fund
CHECK INVOICE VENDOR TOTAL
00284242 12218300 Nextel 36.49
FUND TOTAL: 36.49
w
.....,
05/10/02 ST. LUCIE COUNTY - BOARD
F7,ABWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
rv&D: 316 - County Capital
CHECK INVOICE VENDOR
00283321 12216505 Fla Department of Environmenta
PAGE 10
FUND TOTAL:
TOTAL
600.00
600.00
'-" ""'"
05/10/02 ST. LUCIE COUNTY - BOARD PAGE 11
F?':ABWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
Ì'u.LID: 441 - North Hutchinson Island Utilities
CHECK INVOICE VENDOR TOTAL
00284242 I2218563 Nextel 144,13
FUND TOTAL: 144.13
AGENDA REQUEST
~
ITEM NO, ~
DATE: May 14, 2002
REGULAR
[ ]
PUBLIC HEARING [
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Parks & Recreation PRESENTED BY: Pete Keogh
Director
SUBJECT: Approval to purchase propane generator for the St, Lucie County Marine Center,
BACKGROUND: For reasons outlined in the attached memo from Parks & Recreation's electrician
and with the endorsement of Roger Shinn, Central Services Director, our department wishes to
replace the St. Lucie County Marine Center's current diesel generator p/r# 405400 with a
propane generator. Our staff has met with Bill Blazak, Utilities Director, who has agreed to
purchase the diesel generator currently located at the St, Lucie County Marine Center for the
amount of $18,034. Funds for the purchase of a diesel generator were allocated in Utilities FY
01-02 budget (EQ 02-146) and are currently available, These funds will be transferred to Central
Services since the original generator was purchased with monies from their budget and they will
then purchase the new generator,
Staff would like to purchase the new generator from Newman's Power System who provided the
lowest quote in the amount of $17,450. The remainder of the monies will be used for the
purchase of a fuel tank, hardware and cost of plumbing installation,
FUNDS WILL BE AVAILABLE: 316-1930-564000-76007 (Central Services Machinery)
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff requests approval to sell SLC Marine Center's diesel generator to the
Utilities Department for the amount of $18,034, authorization to purchase a new propane
generator for the Marine Center with the monies received from the sale and approval of EQ# 02-
217, APPROVAL OF REOOLUITON 1102-128.
[Xi APPROVED [] DENIED
tr OTHER:
RENCE:
COMMISSION ACTION:
oug Anderson
County Administrator
Q¡
County Attorney: {-' ::J Management & Budget: M
&7 " fl~ll ......,..
Originating Dept: ~ l Public Works:
Finance: (Check for Copy only, if applicable) 1
Coordi nation/Siqnatures
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Other:
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BOARD OF COUNTY
COMMISSIONERS
.....,
~
PARKS &
RECREATION
MEMORANDUM
'"
To:
From:
Through:
Date:
Subject:
Chris Hartley, Finance Director
Linda Brown, Adm~~?tive Manager ~
Pete Keogh, Director r- ( ,
May 6, 2002
St. Lucie County Marine Center Generator Replacement
For reasons outlined in the attached memo from Parks & Recreation's
electrician, and with the endorsement of Roger Shinn, Central Services
Director, our department wishes to replace the St. Lucie County Marine
Center's current diesel generator p/r # 405400 with a propane generator.
Our staff has met with Bill Blazak, Utilities Director, who has agreed to
purchase the diesel generator currently located at the St. Lucie County
Marine Center for the amount of $18,034. Funds for the purchase of a diesel
generator were allocated in Utilities FY 01-02 budget (EQ 02-146) and are
currently available. These funds will be transferred to Central Services (316-
1930-564000-76007-Central Services Machinery) since the original generator
was purchased with monies from their budget and they will then purchase the
new generator.
Attachments:
Property Acquisition/Disposal Transfer Form
cc: Helen Tomlin, Accounts Payable Supervisor
Sue Moses, Accountant
Utilities Director
JOHN D, ßRUHN, DlStricr No, 1 . DOUG COWARD, DlSrricr No, 2 . PAULA A, LEWIS, DISCrlcr No, J . FRANNIE HUTCHINSON, Disrricr No, 4 . CLIFF ßARNES, DiStrict No, 5
Counry Admlnisrroror - Douglos M. Anderson
2300 Virginia Avenue · Phone (561) 462-1515 · TDD (561) 462-1428
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1
Parks and Recreation
Department
Memorandum
_I
From:
Pete Keogh, Director
Nelson Parrett, Master Electrician, Parks & Recreation De~ ~
Emergency Power System for the Smithsonian
To:
Subject:
Date:
May 3, 2002
"
Should an extended storm condition occur that causes an electrical power outage
east of the Indian River, it should be considered to extend the endurance of the
emergency system used to protect the marine exhibits for more than just a few
hours.
During this type of crisis, emergency personnel may have difficulty delivering fuel
to this site. Hutchinson Island may be evacuated and essential emergency
personnel may be too busy to be of assistance.
Even though we have on hand a trailer-mounted, diesel driven, 50 KW genset, we
should consider a permanently installed, propane-powered genset with automatic
transfer switch. This will provide hands-free operation and ease of fuel delivery.
Without the installation of a large diesel storage tank, the diesel generator on hand
will be out of fuel in just a few hours. Diesel standby units of endurance are
generally measured in hours. Propane sets are measured in days.
Long-term storage of diesel fuel is subject to development of water content and
growth of algae that clogs the fuel system. It also has to meet EPA guidelines for
storage of a liquid petroleum product. Propane fuel can be stored indefinitely, with
much less restriction.
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Propane engines are clean burning, exhausting C02. This system avoids carbon
build-up during combustion and reduces maintenance, increasing dependability. The
only disadvantage is that horsepower of propane engines is limited to gensets of
less than 100 KW. The horsepower of diesel engines is necessary for very large
units.
The installation of a 60 KW propane-powered unit with an automatic transfer
switch is suitable for this location. A 500-gallon propane tank will run this
generator for three days, will automatically engage during a power outage, and
return the system to utility power automatically when it is restored. Presence of
personnel is not necessary for three days.
,r
NP:bh 7
C: James Cummings
Linda Brown
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Parks and Recreation Department
Memorandum
To:
Pete Keogh, Director
From:
Nelson Parrett, Master Electrician, Parks & Recreation Dept.
Subject:
Genset With Auto Transfer Switch· Solicited Quotes
-
Date:
May 3, 2002
1)
2)
"
3)
$17,450
Newmans Power Systems
3076 North Kings Highway
Fort Pierce, FL
772/465-2490
Dietz Enterprises
1201 SE Railroad Avenue
Stuart, FI
772/286-6282
$19,295
Florida Detroit Diesel
3885 Selvitz Road
Fort Pierce, FL
772/464-6006
No response*
*
A specified request for this item was hand delivered by Nelson Parrett on April 24 and we
have received no response.
NP:es if
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NEWMANS POWER SYSTEMS
3076 N. Kings Hwy.
Ft Pierce, Fl34951
561-465·2490· Fax 465-4881
-- -~-
Parks and Recreation Dept.
St. Lucie County
A TIN: Nelson Parrett
RE: Genset Quote
-
,
Thank you for your inquiry. We are pleased to quote as follows:
1 Cummins- 60GGHE Genset-Spark Ign. 60Hz. 60Kw
);. Listing-UL2200
þ> Fuel System-LP Vapor
¡. Housing-Weather Protective w/muffler
;,. Voltage-277/460,3 Phase Wye
¡,. Altemator-60 Hz, 12 Lead, Upper Broad Range, 105c
.,. Set Control-Detector 12, w/Ac Meters
þ.. Engine Governor-Electronic, Isochronous Only
þ> Circuit Breaker-100a,3p, 600nSOv,Ss,Rms, 80%, UI/lec
;. Shutdown-Low Coolant Level
þ> Coolant Heater-120 Volt Ac, Single Phase
.,. Warranty-1 Year Base
,þ> Extension-OiI Drain
, Starting Battery
1 Onan-OTPC150 Transfer Switch-Onan, PwrCmd, 150 Amp
þ> Poles-3
." Listing-Ul 1006/CSA Certification
þ> System-3Phase, 3 Wire or 4 Wire
j.. VOltage-460 Vac
¡;. Cabinet-Type 1
~ Switch Control-Level 1 w/Digital Display & Exercise Clock
,. Battery Charger-2Amp,12124 Vdc
The Price For The Equipment Will Be...,........... ... ........$16.949.00
Plus Tax if Applicable
For 120/208 Volt Unit with 225 Amp Breaker & 225 Amp Transfer Switch
the price will be.................. ....·..·¡;i~·~·T~·if·ÄPPi~~O'OU ~
tP~ --#- I
10.
11.
12.
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ST. LUCIß COUNTY PURCHASING DEPARTMENT
PROPERTY A UISITION /DISPOSITION /TRANSFER FORM
TODAY'SDATE :
1. INVOICE DATE (IF NEW PURCHASE): II )36 / rl Of) I
, I
2. ACCOUNT NVMBER USED TO PURCHASE ITEM (IF NEW
PURCHASE):3/{¡, - Ie¡ ~6 - S-tø'-l{,'JÖ() - 7rr-.OO7
3.
4.
C -) CI.) ¡...{ I
LOCAnON:;ODE:
5,
PROPERTY RECORD #pAND DEFT. TRANSFERRING TO (IF TRANSFERRING
OR DISPOSING OF): ¡¿ tÞ- L/ 6540 b
6.
YEAR ACQUIRED (IF TRANSFERREDIDONATED/IRADED, ETC):
,;200 I
7.
COMMODITY CODE USED ON PURCHASE ORDER (IF NEW PURCHASE):
t)r¡{537
DESCRIPIION OF COM7-r£ODITY : 'æ() e¡¿AT oæ \ {1v¿ --htt-h tfi J ( Q
ù ¡Z. !-t) V\-- / I
MAKE: S Do (,>£uJ...m... 11., J;Uu 1:- 'Dl..l A 'p (¡'.J (J-eA1.1 ,~--td~
,
MODEL NUMBER: 50-))$'[:r
SERIAL NUMBER: 'rOt/Ol./_ 5T &9 /J/9f"* L/Ot.JST F /5"'0
8.
9.
OD OF DISPOSAL (IF DISPOSING OF:JUNK, SURPLUS, SOLD, TRADED,
TC) Ti o¡;¿ ,
TM NT HEA..D OR A UTHORIZED PERSON ONL}')
THIS FORM IS T BE USED FOR ALL CAJ'ITOL EQUIPMENT PURCHASED, DISPOSED OF OR '
TRANSFERRED F OM ONE DEPT. TO ANOTHER.
A.. WHEN P CHASING AN ITEM, FILL THIS FORM OUT,ATTACH TO THE "INVOICE"
A..ND "'RECEIVING" COpy OF P.O, A..ND SUBMIT TO FINA..NCE FOR PAYMENT, FDlANCE
WILL SEND ON TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE
INFORMATION REQUESTED, YOU'LL NEED TO CALL THE VENDOR. (THIS INFORMATION
IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS.)
B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND
TO Ll.TIUNA IN PURCHASING. .
!
\..
RESOLUTION NO, 02-128
,..,
....
WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain
funds not anticipated at the time of adoption of the budget have become available from the sale of a diesel generator to the St. Lucie
County Utilities Department in the amount of$18,034.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Conunissioners to adopt a resolution to appropriate and
expend such funds.
NOW, THEREFORE, BE IT RESOLVED by the Board ofCountyConunissioners ofSt. Lucie County, Florida, in meeting assembled
this 14'h day of May, 2002, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby appropriated for the fiscal year 2001-
2002, and the County's budget is hereby amended as follows:
REVENUES
316-1930-364400-76007
Gain (Loss) on Sale of Fixed Assets
$18,034
APPROPRIA nONS
316-1930-564000-76007
Machinery & Equipment
$18,034
After motion and second the vote on this resolution was as follows:
Conunissioner Doug Coward, Chairperson XXX
Conunissioner Cliff Bames, Vice Chairperson :xxx
Conunissioner John D. Bruhn :xxx
Conunissioner Paula A. Lewis :xxx
Conunissioner Frannie Hutchinson :xxx
PASSED AND DULY ADOPTED THIS 14TH DAY OF MAY, 2002,
A TIEST:
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY A TIORNEY
G:\Budget\ WPIResolutions\02-resol\02-128, wpd
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AGENDA REQUEST
ITEM NO. C-2b
DATE: May 14, 2002
REGULAR
[ ]
PUBLIC HEARING [
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Parks & Recreation
PRESENTED BY: Pete Keogh
Director
SUBJECT: Request for approval to serve alcohol at Indrio Road School House.
BACKGROUND: Jody Bloch has reserved the Indrio Road School House to hold an anniversary
party on June 8, 2002. All applicable fees have been paid. As part of the event, alcohol will be
served and as required by County Ordinance 1-15-23, BOCC approval must be acquired, The
party will be catered by Party Solutions and they hold the necessary alcohol license and
insurance.
FUNDS AVAILABLE: NIA
PREVIOUS ACTION: NIA
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Jody
Bloch's request to serve alcohol at the Indrio Road School House during an anniversary party
being held on June 8, 2002,
COMMISSION ACTION:
[.)C. APPROVED [] DENIED
[ ] OTHER:
oug Anderson
nty Administrator
County Attorney:
ffi/
Coo rd i nati onlS ia natures
Management & Budget:
Purchasing:
Originating Dept:
~
.
Public Works:
Other:
Finance: (Check for Copy only, if applicable) _
""
N.m. .rGro.p~~ ~ "~~'>"
Applicant Name \.. . t .)
Applicant's Address3Ç{} ~I F Jj7h S+ City
+ chL&LL 3~3~-3óç:-
FacilitylPark Requested --r nd ,?~' ,..... ~'" r:-v¡ he 0 J 'Huì,{S-(
Date(s) requested JU~ì C ~ ¡ a00.J
Intemled Use pru; -if '1
3.2. 2.- ~ me. "t cJ ^I L /I
¡::: P 3 Cfc¡-g- /
Date: 5/5 J (y¿
Phone: 3:J...O.::3q Cf7
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St, Lucie County Parks & Recreation""part~~nt
Reservation Request/ Facility Use Permit'
Zip
Time: From ~ to .l::J..,-
(include set up & tear down)
No. of People Expected to Attend
¿ (I ('1
Alcohol Sale or Consumption? [{ ~ S
U,t our ,p.d.1 d~.m"",~, "",i,~, ..d I " m.tu"." ."""'" de rfy.< (' '&j
1) The following capacity limits have been established:
Indrio School House: 116
Walton Conununity Center: 130
Room at Marvilla Park: 130
Facilities are intended to be used for recreational activities, not commercial ventures. The Parks and Recreation Department reserves the right
to refuse tental for conunercial ventures, events exceeding capacity limits or those deemed not to be adequately supervised. The Department
may require security guard and/or unifonned officers depending on the event, at the renter's expense. A county employee ("Houseman") will
be present and will be paid for by the renter.
2) General Liability insurance in the amount of $1 Million per occurrence/$lmillion in the aggregate is required. Non-profit organizations
(including family grOUps) can arrange for this insurance through the Recreation Department. Insurance rates vary depending on the number of
attendees at the event. An insurance certificate must be produced showing St. Lucie County Board of County Commissioners as an additional
insured. Products are included but not medical payments, Consumption of alcoholic beverages requires additional insurance, If selling alcohol,
all applicable State permits must be obtained and submitted to the Parks and Recreation Department.
3) All fees, deposits and insurance documentation must be received no later than 2 weeks in advance of the rental. Failure to provide anyone
of these will result in cancellation of the rental. No refunds will be given if the Parks and Recreation Department is not notified 2 weeks in
advance of the scheduled event.
4) Should any visible danger be observed by the Permittee or brought to his/her attention by those persons using the facilities under this permit,
said Permittee shall not use the facility and shall report the visible danger to the Recreation Department at 462-1521 between the hours of 8:00
AM to 5:00 Pm Monday through Friday.
5) Please DO NOT go on the fields if they have water on them, or if they are muddy. At no time will anyone alter, damage or deface the
playing fields, press box, concession stand, restroom or any part of the facilities under this permit.
6) Possession of permit is required while using facilities or outdoor areas. Failure to supply permit when requested by Director or his designee
may result in removal from area,
7) Facilities or outdoor areas must be left in clean and adequate condition as determined by Director or his designee, or deposit will be partially
or fully forfeited.
8) The group or individuals to whom a permit is issued shall be liable for any loss, damage, negligence or injury sustained by other person(s) in
their party.
....
l,; /'
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AGENDA REOUEST
\
ITEM NO. C-3
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [XXX]
TO:
BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: HUMAN RESOURCES DEPARTMENT
PRESENTED BY:
David Rodriguez
Human Resources Director
SUBJECT:
New position of security guard.
BACKGROUND:
N/A
FUNDS AVAIL.: 001-1930-512000-100 (by attrition}
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends creating the position of security guard
part-time with limited benefits.
(Position Request #PS02-058)
COMMISSION ACTION:
[ ~ APPROVED [] DENIED
[ ] OTHER:
D as Anderson
ounty Administrator
County Attorney:
Review and Approvals
Management " BUdget~
Purchasing :
Originating Dept.
Other:
Other:
Finance: (Check for Copy only, if applicable)___
Bff. 5/96
\
I
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AGENDA
TO: BOARD OF COUNTY COMMISSIONERS
FROM: David Rodriguez, Human Resources Director
DATE: April 29, 2002
SUBJECT: New position of part-time security guard
BACKGROUND:
St. Lucie County has been using the services of Burns Security to
provide a security guard at the front entrance of the Roger Poitras
Building for a fee of $15.00 (fifteen dollars) per hour while the
employee is paid $8.50 an hour..
RECOMMENDATION:
Staff recommends creating the position of Security Guard part-time
with limited benefits under the Central Services Department.
Respectfully submitted,
vP~~
David Rodriguez
Human Resources Director
DR/mp
Attachment
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SECURITY GUARD
'<
20 hours a week 4:30 p.m. to 8:30 p.m.
5 days a week Monday through Friday
part time with limited benefits
$8.50 an hour for six months $8.93 for six months
Salary
FICA
FICA Mandatory
Retirement
Workers Comp
Unemployment
$ 9,312
577
135
852
55
31
$10,962
Note: There may be additional charges to cover sick and vacation time.
Burns Security (20 hours a week)
New Security Guard position
Savings
\
$15,600.
10.962.
$ 4,638.
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JOB CODE 812
PAY GRADE 3
RATE: $6.63-$10.31
PART-TIME SECURITY GUARD
PAGE 1 OF 2
'"
MAJOR FUNCTION: Monitoring the Administrative Building Complex
after hours. MOnitor traffic and activity of meetings oCcurring
in the buildings. Be sure building empty, safe and secure before
leaving.
KNOWLEDGE. ABILITIES AND SKILLS NEEDED TO PERFORM THE ESSENTIAL
Knowledae: Knowledge of securi ty procedures
Abili ties: Ability to communicate well with others. Ability to
understand and follow simple oral and written instructions.
ESSENTIAL JOB FUNCTIONS: Lock and secure all exterior doors at
5:00, Take down flags. Open appropriate doors for evening
meetings. Patrol building during meetings. Enforce regulations
designed to prevent breaches of building security. Exercise
judgement and use discretion in dealing with sensitive
situations, whether responding directly or reporting to a higher
authori ty. MOni tor and assist the securi ty of public upon their
arrival and departure from our premises, Performs regular tours
of the parking areas. Know procedures in the event of a fire
alarm or elevator malfunction. Report any lost or found Items to
the lead Custodian, Leave written report of unusual occurrences
in the maintenance office. May be ask to help assist in setting
up and taking down meetings. Performs other related work as
requested or assigned.
ESSENTIAL PHYSICAL SKILLS: Must be physically fit and have the
agility to control adverse situations.
ENVIRONMENTAL CONDITION REQUIREMENTS: Could be confronted with
hostile situations.
WORK HAZARDs: Dealing with irrate people. Potential of bomb
treats and other violent type actions.
SAFETY EOUIPMENT USED OR NEEDED:
Rubber gloves, eye protection
BOARD OF COUNTY
COMMISSIONERS
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PUBLIC WORKS
DEPARTMENT
Tracy Glansen
Right of Way Specialist
Florida Department of Transportation
District 4 Right of Way Production Services
3400 W, Commercial Boulevard
Ft. Lauderdale, FL 33309-3421
RE: FDOT Parcel No. 100
State Road Project 94000-2531
US 1
Dear Ms, Glansen:
I am responding to your letter of May 1,2002 notifying us of an appraisal value of$387,000
for the subject parcel. St. Lucie County remains interested in acquiring this property for the
future Lennard Road extension. We are currently in the process of locating funds for this
purchase. I will await your next directive. I can be reached at 772-462-1707.
Sincerely,
~~i'W~
Donald B. West, P.E.
County Engineer
DBW:lb
cc: Douglas Anderson, County Administrator
Daniel Mcintyre, County Attorney
Raymond Wazny, Public Works Director
Barbara Meinhardt, Revenue Coordinator
Joanne Riley, Acquisitions Agent
glansen2
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JOHN D. GRUHN. Dw,cr No, 1 . DOUG COWARD. Disrr,c, No.2' PAULA A LEWIS, Disrricr No, J . FRANNIE HUTC~INSON, Qß(ricr.Nò' 4" ~ CLIFF GARNES, Disrricr No,S
County Admlnlsrroror - Douglas M. Anderson ¡ .~., .__"._
2.300 Virginia Avenue . Ft, Pierce, FL .34982
Public Worl~s: (561) 462-1485 . FAX (561) 462-2.362
Division of Engineering: (561) 462,1707 Fax 462-2362 . Division of Road G ßridge: (561) 462-2511 FAX 462-2363
Division of Solid Waste: (561) 462-1768 FAX 462-6987
Division of [luilding & Inspections: (561) 462-1553 Fax 462-1735 . TDD (561) 462-1428
~~..
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AGENDA REQUEST
ITEM NO. r 'a
DATE: Maÿ.....f2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [x]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
(~:t:~.~
County Engineer
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
SUBJECT: Second Amendment to the Consultant Agreement with Inwood Consulting Engineers for Land Acquisition
Services for the S. 25th Street Roadway Widening (Midway Road to Edwards Road)
BACKGROUND: On February 23, 2001, an RFP for consultant services was advertised for design of S, 25th Street
Roadway Widening. Proposals were received on March 21S\ three firms were shortlisted on April 1 Oth, and the Board
approved negotiating with the top ranked firm, Inwood Consulting Engineers, on April 17th.
On September 11,2001, the Board approved the agreement with Inwood Consulting in the amount of $1 ,219,258.94 for
design, permitting and land acquisition services.
Because of pending issues with Earthtech, Inwood's sub-consultant for land acquisition services, staff re-agendaed the
agreement with Inwood Consulting to exclude land acquisition services. On October 16, 2001, the Board approved the
agreement with Inwood Consulting in the amount of $1 ,002,106.94 for design and permitting of S, 25th Street Widening..
Attached is the Second Amendment, as prepared by the County Attorney, along with Inwood's scope of services in the
amount of $352,301 for land acquisition support and services for S, 25th Street Roadway Widening. This brings the total
project amount to $1,393,653,17, All costs associated with the design and permitting of the project are reimbursable
through our Joint Participation Agreement with FDOT. Costs associated with the land acquisition work are the
responsibility of St. Lucie County, including land purchase costs,
FUNDS AVAIL.: Funds will be made available in 101006-4116-563021-4108 Transportation Trust/Impact Fees.
PREVIOUS ACTION:
September 12, 2000 - BOCC approval of Joint Participation Agreement with FDOT to reimburse, design and construction
of S. 25th Street widening.
February 23,2001 - Advertised RFP #01-037 for Professional Engineering Services for S. 25th Street Widening,
April 17, 2001 - Board authorized staff to negotiate with the top ranked firm and negotiate a contract.
September 11, 2001 - Board approved Inwood's scope of services for design, permitting and land acquisition,
October 16,2001 - (Re-agenda from 9/11/01) Board approved Inwood's scope of services for design and permitting only
in the amount of $1 ,002,106.94.
February 5, 2002 - Board approved First Amendment to Inwood's Consultant Agreement for a Bridge Hydraulics Report
and Analysis for 10 Mile Creek in the amount of $39,245.23.
RECOMMENDATION: Staff recommends Board approve the Second Amendment to Inwood's Consultant Agreement for
land acquisition services in the amount of $352,301 for the S. 25th Street Widenin ,and authorize the Chairman to sign,
[x]County Attorney
ugl sAnderson
Co ty Administrator
Coordination/Siqnatures /111!-,.
[x]Mgt. & Budget j;¡l/) /11'--!!:::7 [x]Revenue Coord.--.ßftñ.
[x]Proj. Mgr, M"P
COMMISSION ACTION:
.~ APPROVED
fT OTHER:
[ ] DENIED
py--
[x]Originating Dept. Public Works t~
s25thapproval3 earth tech, ag
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Second Amendment to
October 16, 2001 Consultant Agreement
Inwood Consulting Engineers
This Second Amendment dated this day of , 2002, is
by and between St. Lucie County, a political subdivision of the State of Florida,
hereinafter referred to as the "County" and Inwood Consulting Engineers, hereinafter
referred to as the "Consultant".
WHEREAS, on October 16,2001, the County and the Consultant entered into
an Agreement wherein the Consultant agreed to provide professional engineering and
right-of-way acquisition services for the South 25th Street widening Project; and,
WHEREAS, on February 5, 2002, the parties agreed to amend the October 16,
2001 Agreement to allow the Consultant to perform a Bridge Hydraulics Report and
Analysis for the 10-Mile Creek; and,
WHEREAS, the parties desire to further amend the October 16, 2001
Agreement to allow the Consultant to retain the services of an FDOT certified
company that provides right-of-way acquisition and related services.
NOW, THEREFORE, in consideration of the mutual promises contained herein,
the parties agree as follows:
1. Paragraph 2, SCOPE OF WORK, Exhibit "A", is amended to add:
SCOPE OF SERVICES attached to this Second Amendment as Exhibit 1.
2. Paragraph 4, TIME OF PERFORMANCE, Exhibit "B", is unchanged by this
Contract Amendment. Project completion is scheduled for March 31,
2003.
3. Paragraph 4, COMPENSATION, is amended to add the following:
EARTH TECH - For the right-of-way services performed by
EARTH TECH, the County shall pay to the Consultant an
hourly amount based on the hourly rates set out in Exhibit
G: \atty\agreemnt\inwood-2A
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2 in an amount not to exceed two hundred thirteen thousand
seven hundred one and 0/100 ($213,701.00) dollars. EARTH
TECH SUBCONSULTANTS: Florida Property Consultants
shall be paid a lump sum of ninety-six thousand and 0/100
($96,000.00) for thirty-one (31) fee appraisals and one (1)
review appraisal. Fuller Armfield Wagner shall be paid a
lump sum of forty-two thousand six hundred and 0/100
($42,600.00) dollars for thirty-one (31) review appraisals
and one (1) fee appraisal. This Amendment brings the total
compensation to one million three hundred ninety-three
thousand six hundred fifty-three and 17/100
($1,393,653.17) dollars of which, nine hundred sixty-six
thousand one hundred ninety-two and 17/100 ($966,192.17)
dollars is a lump sum amount.
4. Except as amended herein, the remaining terms and conditions of the
October 16,2001 Agreement as previously amended shall remain in full
force and effect.
BOARD OF COUNTY COMMISSIONERS
ATTEST: ST. LUCIE COUNTY, FLORIDA
BY:
Deputy Clerk
Chairman
APPROVED AS TO FORM AND
CORRECTNESS:
BY:
County Attorney
WITNESSES:
INWOOD CONSULTING ENGINEERS
BY:
Print Name:
Title:
G: \atty \agreemnt\inwaad-2A
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DETAILS OF COSTS & FEES
25th STREET
St LUCIE COUNTY
PROJECT No: 94504 - 0000
ITEM ¡ SEGMENT No' 404439 1
""""
ORIGINAL' 07 FEB 02
REVISED '12 MAR 02
EARTH TECH {ABOR COSTS
ESCAL LOAD
EMPLOYEE HOURLY FACTOR STAFFHOUR TOTAL RAW o ¡ HEAD ON GRAND
CLASSIFICATION RATE (see below) ASSUMPTIONS HOURS LABOR FACTOR LABOR TOTAL
PROJ, MNGR. . Mekarski, B $41,64 1,030 16 mos x 4,3 v.t<s x 21 hr, 1,445,0 $61,97489 1.2616 $78,185,38
(Indudes Expenses)
REL. ADMINISTR. . Masters, P $32.15 1.030 4mos x 4,3 v.t<s x3 hrs 52,0 $1,721.95 1,53 $2,63459
REL. AGENT - Weirtnan, B $22,14 1.030 4mosx 4,3 v.t<s x 8 hrs 138,0 $3,146,98 1,53 $4,81488
SUIT COORD, ' Hutchings, M $33.77 1030 3mosx4,3v.t<sx22hrs 284,0 $9,878.40 1,53 $15,113.95
PROJ ADMIN - McBean, L $43.41 1.030 16mos x 4hrs 64,0 $2,861.59 1,53 $4,37823
CLERICAL - Gendrau, D $19,19 1,030 16mosx4.3v.t<sx2hrs 138,0 $2,727,67 1.53 $4,17333
SUBTOTAL RAW LABOR 2,121.0 $82,311.48
OVERHEAD FACTOR $109,30036
TOTAL LOADED LABOR $191,61184
OPERATING MARGIN @ 12% LOADED LABOR (NO EXPENSES) $22,089,34
TOTAL LOADED LABOR & FEE $213,70118 $213,701
SUB CONSUL TANTS
A . PRODUCTION SERVICES RATE UNITS TOTAL
FLORIDA PROPERTY CONSULTANTS 32 $96,000,00
(31 Fee Appralsar & 1 Review App)
FULLER·ARMFI ELD-WAGNER 32 $42,600,00
(31 Review Appraiser & 1 Fee App )
SUBTOTAL $138,600,00
HOURLY
B - LITIGATION SUPPORT SEVICES RATE
FLORIDA PROPERTY CONSULTANTS $150,00
(Fee AppraISer)
FULLER-ARMFIELD- WAGNER $150,00
( Review Appraiser)
TOTAL SUBCONSULTANTS $138 600
TOTAL COSTS $352 301
ESCALATION CALCULATION REVISIONS
(Assume start March '02 for 16 months ..th 4% increase on 01 Jul '02) 1, 27 FEBRUARY, 2002
4 months @ cur Rate 4000 A. Deleted Value Engineering. Services & Costs,
12 months @ cur, Rate x 1,04 12480 B, Revised Florida Property Consultants quote to delete Land Planning,
16480 C, Deleted Business Damage Services and costs,
Divide by 16 mon1hs ; 1.030
TOTAL TOTAL TOTAL
DIRECT EXPENSES ¡UNIT UNITS
1 REPRODUCTION - copies (8.5' x 11') L S $500,00 1 $500,00
2 DELIVERY· one pound pnonty $14,00 10 $140,00
3 MILEAGE· 2,6 trips /week x 4,3 v.t<s/mo x 16 months x 56 miles/tnp @ $O,29/mile $0,29 10,017 $2,90500
3 TOLLS-2,6trips/week x 4,3 v.i<s/mo x 16 months @ $6,20/tnp $620 179 $1,109,00
4 TELEPHONE L S $50000 1 $500,00
5 CELLULAR TELEPHONE $30,00 16 $480,00
6 POSTAGE L S $20000 1 $200,00
7 PROJECT ADVERTISEMENT L S, $500,00 1 $500,00
9 MISCELLANEOUS L S $1,200.00 1 $1,200,00
TOTAL ESTIMATED DIRECT EXPENSES (Included in overhead factor) ~7 534
PROJCOST(J)rev,03-12-02.xls
Page 1 of 1
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AGENDA REQUEST
ITEM NO. C-4B
DATE: Mav 14, 2002
TO: BOARD OF COUNTY COMMISSIONERS
REGULAR: ( )
PUBLIC HEARING: ( )
CONSENT: (X)
~y
eo J. cordeiro' -
Solid Waste Manager
SUBMITTED BY (DEPT): SOLID WASTE DIVISION
SUBJECT:
Request new position of Heavy Equipment Mechanic, Job Code 827, Pay Grade 14, changing the approved
Solid Waste position allocation from three (3) Heavy Equipment Mechanics to four (4) Heavy Equipment
Mechanics.
BACKGROUND:
Prior to the construction of the Baling & Recycling Facility this Division was maintaining 46 pieces of
equipment (heavy equipment, vehicles and miscellaneous generators and pumps). Now with the
completion of the Baling & Recycling Facility we have added the balers, the conveyor system, a skid
steer, a fork lift, 2 loaders, 2 roll-ofts and a tractor trailer. Additionally, through the learning process
of the new facility, we are finding that we require a mechanic with welding skills here on the Saturday
shift. We currently are approved for 3 Heavy Equipment Mechanics but with the additional equipment
and necessity of mechanical preventative maintenance on the baling equipment we need the 4th
Heavy Equipment Mechanic. Our alternative would be to use outside vendors which would be much
more expensive and less productive.
FUNDS AVAILABLE:
Funds are available in Account #401-3410-512000-300
PREVIOUS ACTION:
N/A
RECOMMENDATION:
Staff recommends the Board of County Commissioners approve a new position of Heavy Equipment
Mechanic for the Solid Waste Division changing the position allocation from three (3) Heavy Equipment
Mechanics to four (4) Heavy Equipment Mechanics.
---
o las Anderson
unty Administrator
COMMISSION ACTION:
,~APPROVED 0 DENIED
o OTHER:
o County Attorney:
a Originating Dept: (Pub. Wks.) flu
Review and Approvals
a Management and Budget: 1J,O '-fn ~~ Purchasing:
a Other: (Landfill) a Other: Personnel
!íJiL
o Finance: Check for copy only, If applicable:
Anyone with a disability requiring accommodations to attend this meeting should contact the Sf. Lucie County Community SeTVices Manager at 772-462-
1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting.
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AGENDA REQUEST
ITEM NO. C - 4 c.....,,¡
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [1
TO:
BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
.~~
SUBJECT:
Ten Mile Creek Recreation Area - Phase I Construction
BACKGROUND:
The Ten Mile Creek Water Preserve Area is a project proposed under the "Critical Restoration Project" program established
by the Water Resources Development Act (WRDA) of 1996. When completed, this project will consist of a water storage
area about 550 acres in size and with a maximum depth of water of about 10 feet above existing ground surface, The project
will also include a polishing cell consisting of approximately 115 acres, and a 380 cfs pumping station that will pump
stormwater runoff from the Ten Mile Creek into the reservoir.
The primary purpose of the project is to control stormwater flow from the Ten Mile Creek into the North Fork of the St. Lucie
River. A secondary goal of the project is to improve water quality to the Indian River Lagoon and the St. Lucie Estuary by
reducing nutrient loading. A project of this scope and magnitude offers many opportunities for passive recreation and natural
preserve areas. St. Lucie County, in partnership with SFWMD, has undertaken the design and implementation of a passive
recreation area to be built on the Ten Mile site. The recreation area will be planned and constructed in phases, based upon
available funding, The recreation area east of Gordy Road will be undertaken as phase I of the proposed improvements.
(See attached conceptual plan drawing.)
On March 27th, 2001, a consultant agreement was established with Thomas Lucido & Associates to provide landscape
architectural services for overall planning ofthe recreation area, On December 11,2001 the Board approved the conceptual
plan as prepared by Thomas Lucido & Associates. (See attached copy,)
The attached consultant agreement with Thomas Lucido & Associates in the amount of $27,500 is to provide landscape
architectural design and construction services for phase I of the Ten Mile Creek Recreation Area. Specific services include
permitting, preparation of final construction drawings, bid specifications and coordination with the consulting engineer and
environmental consultant.
Funds will be made available in 001217-3725-563012-3631 Inspections
FUNDS AVAIL.: 001217-3725-5630(1)5-3631 Consulting Eng.lDEP-Regional Attenuation Facility Stormwater Mgt.
PREVIOUS ACTION:
August 15, 2000 - Board approved the Cooperative Agreement with SFWMD for local match cost share.
December 11, 2001 - Board approved the conceptual plan as prepared by Thomas Lucido & Associates.
March 27,2001 - Consultant agreement executed with Thomas Lucido & Associates in the amount of $9,500 for conceptual
design.
RECOMMENDATION:
Staff recommends Board approve the consultant agreement with Thomas Lucido & Associates in the amount of $27,500 for
landscape architectural design and construction services for phase I of the Ten Mile C ek Recreation Area.
[x]County Attorney
"\
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sAnderson
ty Administrator
Coordi nation/Sill natures
[xJMgt. & BUdget~ ~ [x]Rev. Coord B.f\ '"
[x]Co. Eng~ ' []Other
~MMISSION ACTION:
[ APPROVED
[ ] OTHER:
[ ] DENIED
[x]Originating Dept. Public Works RLW
Ten Mile Creek Ree Ph1 Construct.ag
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CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into this xx day of May, 2002, by and
between ST. LUCIE COUNTY, a political subdivision of the State of Florida,
hereinafter referred to as the "County", and THOMAS LUCIDO & ASSOCIATES,
P.A., hereinafter referred to as the "Consultant".
WITNESSETH:
WHEREAS, the County desires to retain the professional services of the
Consultant to provide landscape architectural construction services for a project
known as Phase I - Ten Mile Creek Recreation Area located in St. Lucie County; and,
WHEREAS, the Consultant desires to provide the County with such services.
NOW, THEREFORE, in consideration of their mutual promises made herein, and
for other good and valuable consideration, receipt of which is hereby acknowledged by
each party, the parties intending to be legally bound, hereby agree as follows:
1. GENERAL SCOPE OF THIS AGREEMENT
The relationship of the Consultant to the County will be solely that of a
consultant. The Consultant is an independent contractor and is not an employee or
agent of the County. Nothing in this Agreement shall be interpreted to establish any
relationship other than that of an independent contractor, between the County and the
Consultant, its employees, agents, subcontractors, or assigns, during or after the
performance of this Agreement. The Consultant will provide the professional and
technical services required for the successful completion of this Agreement in
G,\ATTY\AGREEMNT\LUCIDO-10 MILE CREEK
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accordance with practices generally acceptable within the industry and good ethical
standards.
2. SCOPE OF WORK
The scope of work to be performed by the Consultant under this Agreement is
set out in a letter dated February 27, 2002 (Paragraph 1-9) to Don West, a copy of
which is attached as Exhibit "A". Surveying services will be provided by the County
and paving and drainage plans will be provided by a consulting engineer.
3. PROJECT MANAGER
The Project Manager for the County is Don West at (561) 462-1707. The
Project Manager for the Consultant is Greg Boggs at (561) 467-1301.
The parties shall direct all matters arising in connection with the performance
of this Agreement, other than invoices and notices, to the attention of the Project
Managers for attempted resolution or action. The Project Managers shall be
responsible for overall resolution or action. The Project Managers shall be responsible
for overall coordination and oversight relating to the performance of this Agreement.
4. TIME OF PERFORMANCE
The Consultant agrees to complete the Tasks in accordance with the Schedule
set out in Exhibit "A".
5. COMPENSATION
The Consultant shall be compensated for all services rendered under this
Agreement as follows: A lump sum of $27,500.00 for tasks 1-9Payment shall be made
in accordance with the Terms set out in Exhibit "An.
Any invoice presented to the County for payment shall be on a Request for
Payment form approved by the County.
G,\ATTY\AGREEMNT\LUCIDO-10 MILE CREEK
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6. DEFAULT; TERMINATION
A. FOR CAUSE
If either party fails to fulfill its obligations under this Agreement in a
timely and proper manner, the other party shall have the right to terminate this
Agreement by giving written notice of any deficiency and by allowing the party in
default seven (7) calendar days to correct the deficiency. If the defaulting party fails
to correct the deficiency within this time, this Agreement shall terminate at the
expiration of the seven (7) calendar day time period.
With regard to The Consultant, the following items shall be considered
a default under this Agreement:
(1) If the Consultant should be adjudged bankrupt, or if he, or it,
should make a general assignment for the benefit of his, or its, creditors, or if a
receiver should be appointed on account of his, or its, insolvency.
(2) If the Consultant should persistently or repeatedly refuse or fail,
except in cases for which an extension of time is provided, to provide the services
contemplated by this Agreement.
(3) If the Consultant disregards laws, ordinances, or the instructions
of the Project Manager or otherwise is guilty of a substantial violation of the
provisions of the Agreement.
In the event of termination, the Consultant shall only be entitled to
receive payment for work satisfactorily completed prior to the termination date.
B. WITHOUT CAUSE
Either party may terminate the Agreement without cause at any time
upon fifteen (15) calendar days prior written notice to the other party. In the event
of termination, the County shall compensate the Consultant for all authorized work
satisfactorily performed through the termination date.
G,\ATTY\AGREEMNT\LUCIDO-1D MILE CREEK
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7. FORCE MAJEURE
Neither party shall be liable to the other for failure to perform its obligations
hereunder if and to the extent that such failure to perform results from causes
beyond its reasonable control (financial difficulty shall not be considered a cause
beyond a party's control), all of which causes herein are called "Force Majeure",
including, but without being limited to, strikes, lockouts, or other industrial
disturbances; fires; unusual climatic conditions; acts of God; acts of a public enemy;
or inability to obtain transportation or necessary materials in the open market. The
party unable to perform as a result of force majeure promptly shall notify the other
of the beginning and ending of each such period, and County shall compensate
Consultant at the rates set forth herein, for the services performed by Consultant
hereunder, up to the date of the beginning of such period. If any period of force
majeure continues for thirty (30) days or more, either party shall have the right to
terminate this Agreement upon ten (10) days prior written notice to the other party.
8. ASSIGNMENT
The County and Consultant each binds itself and its successors, legal
representatives, and assigns to the other party to this Agreement and to the partners,
successors, legal representatives, and permitted assigns of such other party, in
respect to all covenants of this Agreement; and neither the County nor the Consultant
will assign or transfer its rights and obligations in this Agreement without the written
consent of the other. Nothing herein shall be construed as creating any personal
liability on the part of any officer or agent of any public body which may be a party
hereto.
The Consultant agrees that the persons named in the scope of work shall provide
services as described therein. The services of the person(s) so named are a substantial
inducement and material consideration for this Agreement. In the event such persons
can no longer provide the services required by this Agreement, the Consultant shall
immediately notify the County in writing and the County may elect to terminate this
Agreement without any liability to the Consultant for unfinished work product. The
County may elect to compensate the Consultant for unfinished work product, provided
it is in a form that is sufficiently documented and organized to provide for subsequent
utilization in completion of the work product.
G,\ATTY\AGREEMNT\LUCIDO-IO MILE CREEK
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9. SUBCONSUL T ANTS AND SUBCONTRACTORS
In the event the Consultant requires the services of any subconsultant,
subcontractor or professional associate in connection with the services to be provided
under this Agreement, Consultant shall secure the written approval of County Project
Manager before engaging such subconsultant, subcontractor or professional associate.
10. AUDIT
The Consultant agrees that the County or any of its duly authorized
representatives shall, until the expiration of three years after expenditure of funds
under this Agreement, have access to and the right to examine any directly pertinent
books, documents, papers, and records of the Consultant involving transactions related
to this Agreement. Tne Consultant agrees that payment(s) made under this Agreement
shall be subject to reduction for amounts charged thereto which are found on the
basis of audit examination not to constitute allowable costs under this Agreement.
The Consultant shall refund by check payable to the County the amount of such
reduction of payments. All required records shall be maintained until an audit is
completed and all questions arising therefrom are resolved, or three years after
completion of the project and issuance of the final certificate, whichever is sooner.
11. PUBLIC RECORDS
The Consultant shall allow public access to all documents, papers, letters, or
other material subject to the provisions of Chapter 119, Florida Statutes, and made
or received by the Consultant in conjunction with this Agreement.
12. INSURANCE
Commercial General Liability:
The Contractor shall maintain and, prior to commencement of this contract,
provide the County with evidence of commercial general liability insurance to include:
1) premises/operations, products/completed operations, (including XCV hazards) and
personal and advertising injury for limits of not less than $1,000,000 per occurrence;
2) fire damage for limits of not less than $100,000 per occurrence; 3) medical
payments for limits not less than $5,000 per person and 4) a general, per
G,\ATTY\AGREEMNT\LUCIDO-l0 MILE CREEK
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contract/project, aggregate limit of not less than $2,000,000. The policy shall also
provide the County will be given a thirty (30) day written notice of cancellation or non-
renewal and include County as an additional insured.
Workers' Compensation and Employers Liability:
The Contractor shall maintain and, prior to commence of this contract, provide
the County with evidence of workers' compensation insurance providing Florida
statutory (chapter 440, Florida Statutes) limits to cover all employees and include
Employers Liability coverage with limits of not less than $500,000 for accidents or
disease. The policy shall also provide the County will be given a thirty (30) day written
notice of cancellation or non-renewal.
13. INDEMNIFICATION
The Consultant covenants and agrees at all times to save, hold, and keep
harmless the County, its Officials, Employees, and Agents, and indemnify the County,
its Officials, Employees, and Agents, against any and all claims, demands, penalties,
judgments, court costs, reasonable attorney's fees, and liability of every kind and
nature whatsoever to the extent arising out of or in any way connected or arising out
of the Consultant's performance of this Agreement. Only those matters which are
determined by a final, non-appealable judgment to be the result of the negligence of
the County or the negligence of a third party who is not an agent, employee, invitee,
or subcontractor of the Consultant shall be excluded from the Consultant's duty to
indemnify the County, but only to the extent of negligence of the County or such third
party. The Consultant hereby acknowledges that the payments made under this
Agreement include specific consideration for the indemnification herein provided.
14. PROHIBITION AGAINST CONTINGENT FEES
The Consultant warrants that it has not employed or retained any company or
person, other than a bonafide employee working solely for the Consultant, to solicit or
secure this Agreement, and that he has not paid or agreed to pay any persons,
company, corporation, individual or firm, other than a bonafide employee working solely
for the Consultant, any fee, commission, percentage, gift or any other consideration,
contingent upon or resulting from the award of making this Agreement.
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15. ATTORNEYS' FEES AND COSTS
In the event of any dispute concerning the terms and conditions of this
Agreement or in the event of any action by any party to this Agreement to judicially
interpret or enforce this Agreement or any provision hereof, or in any dispute arising
in any manner from this Agreement, subject to the provisions of section 768.28,
Florida Statutes, and in no way altering the extent of the County's liability under
section768.28, Florida Statutes, the prevailing party shall be entitled to recover its
reasonable costs, fees and expenses, including but not limited to, witness fees, expert
fees, consultant fees, attorney, paralegal and legal assistant fees, costs and
expenses and other professional fees, costs and expenses, whether suit be brought or
not, and whether any settlement shall be entered in any declaratory action, at trial or
on appeal.
16. NON DISCRIMINATION
The Consultant covenants and agrees that the Consultant shall not discriminate
against any employee or applicant for employment to be employed in the performance
of the Agreement with respect to hiring, tenure, terms, conditions or privileges of
employment, or any matter directly or indirectly related to employment because of
age, sex or physical handicaps (except where based on a bonafide occupational
qualification); or because of marital status, race, color, religion, national origin or
ancestry.
17. VERIFICATION OF EMPLOYMENT STATUS
The Consultant agrees that it shall bear the responsibility for verifying the
employment status, under the Immigration Reform and Control act of 1986, of all
persons it employs in the performance of this Agreement.
18. NOTICE
All notices, requests, consents, and other communications required or permitted
under this Agreement shall be in writing and shall be (as elected by the person giving
such notice) hand delivered by messenger or courier service, telecommunicated, or
mailed by registered or certified mail (postage prepaid) return receipt requested,
addressed to:
G,\ATTY\AGREEMNT\LUCIDO-10 MILE CREEK
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As To County:
St. Lucie County Administrator
Administration Annex
2300 Virginia Avenue
Fort Pierce, Pierce, FL 34982
With A Copy To:
St. Lucie County Attorney
Administration Annex
2300 Virginia Avenue
Fort Pierce, Pierce, FL 34982
As To The Consultant:
Gregg Boggs, Dir:ector
Thomas Lucido & Associates, P.A.
100 Avenue A, Suite 2A
Fort Pierce, FL 34950
or to such other address as any party may designate by notice complying with the
terms of this Section. Each such notice shall be deemed delivered (a) on the date
delivered if by personal delivery, (b) on the date upon which the return receipt is
signed or delivery is refused or the notice is designated by the postal authorities as
not deliverable, as the case may be, if mailed.
19. COMPLIANCE WITH LAWS
The Consultant, its employees, subcontractors or assigns, shall comply with all
applicable federal, state, and local laws and regulations relating to the performance of
this Agreement. The County undertakes no duty to ensure such compliance, but will
attempt to advise Consultant, upon request, as to any such laws of which it has present
knowledge.
20. TRUTH-IN-NEGOTIATION CERTIFICATE
Execution of this Agreement by Consultant shall act as the execution of as
truth-in-negotiation certificate stating that wage rates and other factual unit costs
supporting the compensation of this Agreement are accurate, complete and current at
the time of execution of the Agreement. The original Agreement rates and any
additions thereto shall be adjusted to exclude any significant sums by which County
determines the Agreement rate(s) was increased due to inaccurate, incomplete, or non-
current wage rates and other factual unit costs. All such rate adjustments shall be
made within one year following the end of this Agreement.
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21. NON-WAIVER
The rights of the parties under this Agreement shall be cumulative and the
failure of either party to exercise properly any rights given hereunder shall not
operate to forfeit any of the said rights.
22. CONFUCT OF INTEREST
The Consultant represents that it presently has no interest and shall acquire no
interest, either direct or indirect, which would conflict in any manner with the
performance of services required hereunder, as provided for in Florida Statutes
112.311. The Consultant further represents that no person having any interest shall be
employed for said performance.
The Consultant shall promptly notify the County in writing by certified mail of
all potential conflicts of interest prohibited by existing state law for any prospective
business association, interest or other circumstance which may influence or appear to
influence the Consultant's judgment or quality of services being provided hereunder.
Such written notification shall identify the prospective business association, interest
or circumstance, the nature of work that the Consultant may undertake and request
an opinion of the County as to whether the association, interest or circumstance would,
in the opinion of the County, constitute a conflict of interest if entered into by the
Consultant. The County agrees to notify the Consultant of its opinion by certified mail
within thirty (30) days of receipt of notification by the Consultant. If, in the opinion
of the County, the prospective business association, interest or circumstance would not
constitute a conflict of interest by the Consultant, the County shall so state in the
notification and the Consultant shall, at his/her option, enter into said association,
interest or circumstance and it shall be deemed not in conflict of interest with respect
to services provided to the County by the Consultant under the terms of this
Agreement
23. UTIGATION SERVICES
It is understood and agreed that the Consultant's services under this
Agreement do not include any participation, whatsoever, in any litigation. Should such
services be required, a supplemental agreement may be negotiated between the County
G,\ATTY\AGREEMNT\LUCIDO-10 MILE CREEK
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and the Consultant describing the services desired and providing a basis for
compensation to the Consultant.
24. DISPUTE RESOLUTION
Any disputes relating to interpretation of the terms of this Contact or a
question of fact or arising under this Contract shall be resolved through good faith
efforts upon the part of the Contractor and the County or its Project Manager. At all
times, the Contractor shall carry on the work and maintain its progress schedule in
accordance with the requirements of the Contract and the determination of the
County or its representatives, pending resolution of the dispute. Any dispute which is
not resolved by mutual agreement shall be decided by the County Administrator who
shall reduce the decision to writing. The decision of the County shall be final and
conclusive unless determined by a court of competent jurisdiction to be fraudulent,
capricious, arbitrary, so grossly erroneous as to necessarily imply bad faith, or not be
supported by substantial evidence.
25. MEDIATION
Prior to initiating any litigation concerning this Contract, the parties agree to
submit the disputed issue or issues to a mediator for non-binding mediation. The
parties shall agree on a mediator chosen from a list of certified mediators available
from the Clerk of Court for St. Lucie County. The fee of the mediator shall be shared
equally by the parties. To the extent allowed by law, the mediation process shall be
confidential and the results of the mediation or any testimony or argument introduced
at the mediation shall not be admissible as evidence in any subsequent proceeding
concerning the disputed issue.
26. INTERPRETATION: VENUE
This Agreement constitutes the entire agreement between the parties with
respect to the subject matter hereof and supersedes all prior verbal or written
agreements between the parties with respect thereto. This Agreement may only be
amended by written document, properly authorized, executed and delivered by both
parties hereto. This Agreement shall be interpreted as a whole unit and section
headings are for convenience only. All interpretations shall be governed by the laws
of the State of florida. In the event it is necessary for either party to initiate legal
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action regarding this Agreement, venue shall be in the Nineteenth Judicial circuit for
St. Lucie County, Florida, for claims under state law and the Southern District of
Florida for any claims which are justiciable in federal court.
IN WITNESS WHEREOF, the parties hereto have accepted, made and
executed this Agreement in counterparts each of which shall be treated as an original
upon the terms and conditions above stated.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
CLERK
CHAIRMAN
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
WITNESSES:
THOMAS LUCIDO & ASSOCIATES, P.A.
BY:
Print Name:
Title:
G,\ATTY\AGREEMNT\LUCIDO-10 MILE CREEK
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05/01/2002 10:23
5E.14E.71303
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THOMAS LUCIDO ASSOC
PAGE 03
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Mr. J>oo West, ".E.
February 27, 2002
...I
Proposal - 8529
Page 2 of2
6. Preparation of preliminary construction details and/or specification of the following
park elements: Compost toilet, fences, sign (identificAtion. and interpretive),
~dicap fishing pier (apprOXÙDlltely 10' )It 30'; includes stnK:tural engineering),
tables, benches, picnic shelters, tnùl base, laDdscape, security gate, trash recep\aCles,
and culvert crossing details, '
7. Preparation of 6nalconstructiondrawings and bid specifications for all listed items.
8. Coordination with staff, engineer, environmental consultant during project pennitting:
9. Coordination during bidding and construction. '
FEES:
Fee man be billed on 8 fixed fee basis of TweDty SeveD Tbotl8llDd Five HUDdnd
DoUaI'll ($27t500.00).
T~K
1,2,3
4,5
6
7
8
9
FEE 8REAxOOWN:
S 3,000.00
S 5,500.00
, S 9',~OO,OO
$ 4,000.00
S 3,000.00
$ 2.500.00
$ 27,500,00
SCHEDULE
TASK
1,2,3
4,5
6
7
8,9
ESTIMATED TIME
75 Dtiys
45 daýs
30 days
30 days
150 days
300 days (11 month projected schedule)
'TERMS: " ,
Fixed fèe sball be billed monthly on 8 percentage complete 'basis, and are due upon
receipt, Invoices shall be considered past due thirty (30) days ftom date of billing. Work
process shall stop after account is ninety (90) dáys in arrears. In cormection with any
litigation, including appeUant proceedings, arising out of this .AgreemeUt, the prevailing
party sbaU be entitled to recover any amounts due and/or unpaid; together with costs, .,
interest, and reasonable attorney's fees. In the event any invoice or any portion thereof
remains unpaid for more than sixty (60) days following the invoice date, the consultant
~y stop work and initiate collection and/or legal proceedings to coJ1ectthe same.
.
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Thomas Lucido & Àssociates, P.A.
Land Planning/Landscape Architecture
...,J
April 3, 2002
St. Lucie County
Engineering Department
2300 Virginia Avenqe
Ft: Pierce, FL 34982,
. Attn: Mr. Don West, P.E.
County Engineer
" RE: Proposal of Services - Ten Mile Creek :- Construction Drawings
,Our Ref. No. B529 '0.
Dear Don,
Our scope of services for Phase 1 construction (Gordy Road Recreation Area) dated
Fe1;>ruary 27, 2002 list the services our firm is providing. In a telephone discussion with
Linda of your office" we reviewed this and felt an outline of surveying and civil
engineering services provided by others is necessary to complete the overall project.
For surveying, which I understand will be performed by CountY forces, the folloWing
should be indicated:
1.) Limits of property and adjacent holdings (i.e. 6 àcre parcel).
2.) Location of all access, drainage and utility easements (includir¡.g existing
culverted crossings). .
3.) Significant vegetation, i.e. trees, within the area of parking and improvements.
, (TLA to' field Ülg). '
4.) Locat~on and elevation of top ofbank and water line of existing lake at proposed
fishing pier.
5.) Spot elevation/topographic information from Gordy Road Bridge south along
access road to include project design area (parking, access, building locations). I
will. provide Ron Harris a digital file of the improveme~ts within the project area. .
¥
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-322 Georgia Avenue
Stuart, Florida 34994
561/220-2100
fax 561/223-0220
827 North Thornton Avenue
Orlando, Florida 32803
407/898-9521
Fax 407 1 898-9768
100 Avenue A, Suire 2A
Fort Pierce, Florida 34950
561/467-1301
Fax 561/467-1363
.,
S'tate of Florida LC 0000335
,
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SOUTH FWRIDA WATER MANAGEMENT DISTRICT
MARTIN/ST. LUCIE SERVICE CENTER 210 Atlanta Avenue, Stuart, FL34994
(561) 223-2600 . FL W ATS 1-800-250-4100 . Suncom 269-2600 . Fax (561) 223-2608 . www,sfwmd,gov/org/exo/m!>Jsc/
November 14, 2000
.-- ~.__..~,. ~;·~"·--R--F····
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Mr. Doug Anderson
County Administrator
St. Lucie County Board of County Commissioners
2300 Virginia Avenue
Ft. Pierce, FL 34982-5652
'NOV 16 2000
'--'--.'-'--'--"
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Subject:
Public Use Opportunities on Ten-Mile Creek
The South Florida Water Management District wishes to thank your staff for taking the
time to meet with us regarding the potential for public use facilities on the Ten-Mile Creek
Critical Restoration Project. As you are aware, the Ten-Mile Creek project is vital to the
overall restoration of the St. Lucie Estuary. The project site offers a unique opportunity to
provide public access not only to Ten-Mile Creek, but the constructed retention area and
filter marsh, as well.
Based on the detailed construction plans provided to your staff at our meeting, please ì
draft a conceptual site plan of the types of facilities and uses you believe St. Lucie County
would like to see in this area. We would then like to set up a meeting with your staff to
discuss the conceptual plan, and eventually present the idea to the St, Lucie County
Board of County Commissioners. . '
The District anticipates that construction on the Ten-Mile Creek project will begin in
October of 2001, with completion by October of 2002, This time-frame affords the District
and the County ample time to develop an acceptable public use plan for inclusion during
the construction process. We would like to take the conceptual recreation plan to the
County Commission by March of 2001.
Again, thank you for taking the time to meet with us and discuss this exciting and
important project. We are hopeful that by working closely together, we are able to build a
facility that will not only meet water quality improvement goals, but will meet the area's
nature-based recreation needs as well.
If you have any questions, or commerys, Plea~t. t me at (561) 223-2600, ext. 3602.
,')
SinrJ;¡ ;U11J ~_cff) "v"';
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au! S. Millar, Director ,,":)
Martin/St. Lucie Service Center
GOVERNP.:G BOARD
EXECUTIVE OffiCE
SERVICE CENTER
Michael Collins, au,;rman
Michael D. Minton} Vice OuIirman
Mitchell W, Berger
VeIa M, Carter
Gerardo B, Fernandez
PahickJ. Gleason
Nico1as J. Gutierrez, Jr.
Harkley R. Thornton
Trudi K. Williams
Frank R. Finch, P.E., Executive Director
James E, BloW1t, OÛefofStaff
Paul S. Millar, Director
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AGENDA REQUEST
[õ) Œ Œ Œ n ~t1/ì~):
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ITEM NO. _ ~_
DATE: December 11, 2001
REGULAR [x]
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY OMMI8SIONERS
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
SUBJECT:
Ten Mile Creek Recreation Area Conceptual Plan
BACKGROUND:
The Ten Mile Creek Water Preserve Area is a project proposed under the "Critical Restoration Project"
Program established by the Water Resources Development Act (WRDA) of 1996. When completed, this
project will consist of a water storage area about 550 acres in size, and with a maximum depth of water
of about 10 feet above existing ground surface, The project will also include a polishing cell consisting
of approximately 115 acres, and a 380 cfs pumping station that will pump stormwater runoff from the Ten
Mile Creek into the reservoir.
The primary purpose of the project is to control stormwater flow from the Ten Mile Creek into the North
Fork of the St. Lucie River. A secondary goal of the project is to improve water quality to the Indian
River Lagoon and the St. Lucie Estuary by reducing nutrient loading.
The Ten Mile Creek project is being implemented by the USACOE and SFWMD, with SFWMD taking
the lead on design and construction management. A project of this scope and magnitude offers many
opportunities for passive recreation and natural area preserves.
On October 25, 1996, a Design Charrette was sponsored by the Regional Attenuation Facility Task
Force, 81. Lucie County, and the Treasure Coast Regional Planning Council to discuss and plan for
recreational amenities. This planning exercise resulted in a list of desired recreational elements to be
considered in the design of the facility.
Currently, the design plans and construction documents are at approximately 60% completion, with
construction anticipated in late 2002, 8FWMD has requested for St. Lucie County to prepare a more
detailed conceptual plan to identify the desired recreational improvements (see attached letter dated
November 14,2000). The conceptual recreation plan will be considered by SFWMD in preparation of
the final design plans.
The attached Conceptual Recreation Plan has been prepared for St. Lucie County by Thomas Lucido
& Associates and has been approved by the County Restudy Coordination Committee at the November
26, 2001 meeting (see attached minutes of the meeting).
The Recreational Plan has been designed with a phased approach to allow construction of
improvements to occur over an undefined time schedule, pending available funding. The County will
be responsible to fund and manage the recreational improvements. SFWMD will provide the land for
the recreational areas. Possible sources of funding for the improvement plan include: "Investment for
the Future" revenues and park impact fees.
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FUNdS AVAIL.: n/a
..."
PREVIOUS ACTION:
August 15, 2000 - Board approved the Cooperative Agreement with SFWMD,
RECOMMENDATION:
Staff recommends Board conceptual approval of the attached Ten Mile Creek Recreation Plan and
authorization for staff to proceed with preparation of a plan of implementation for Phase I.
[}.j APPROVED
[ ] OTHER: 5-0
[ ] DENIED
COMMISSION ACTION:
[x]County Attornev (}s:
[x]Originating Dept. Public wOrks/k
,
Coord i nationlS i qnatures
[ ]Finance
(check for copy only, if applicable)
10 mile conceptual plan,ag
, []Mgt. & Budget
[x]Co, Enq -4 ~,
(
[ ]Purchasinq
[]Other
1!f
t
,
AGENDA REQUEST
'rfI'EM NO, C- Sa
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X ]
TO: ST. LUCIE COTJNTY BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: OMB
PRESENTED BY: Marie M. Gouin
SUB.JECT: Budget Resolution 02-119 for the US 1 and Indrio Rd. Intersection Grant awarded by the Florida
Department of Transportation (FDOT).
BACKGROUND: N/A
FUNDS WILL BE AVAILABLE: 101214-41167-334411-440017 FDOT US 1 & Indrio Rd Grant
PREVIOUS ACTION: On February 22,2002, St. Lucie BOCC approved Joint Participation Agreement with
FDOT for construction work at the intersection of US 1 and Indrio Road.
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Budget
Resolution # 02-119 to appropriate and expend the funds from the FDOT US 1 & Indrio Rd. Grant.
COMMISSION ACTION:
[~J APPROVED [] DENIED
[ ] OTHER:
Coordination/S ignatures
~' vv ¡JI,+LMrff.[ ,
County Attorney: XX >,Á.t. Management & Budget: ~ Purchasing:
Originating Dept: Public Works: COpy for BAM ' Other:
Finance: (Check for Copy only, if applicable) XX
G:IBudget\WPIAGE'iDA'S\Agenda02\5'[ ~lndrioGrant. wpd
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RESOLUTION NO. 02-119
WHEREAS, subsequent to the adoption of the S1. Lucie County Board of County Commissioners budget for S1. Lucie
County, certain funds not anticipated at the time of adoption of the budget have become available in a form of a FDOT
grant for US 1 & Indrio Road Intersection construction in the amount of $174,126.
WHEREAS, Section 129,06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to
appropriate and expend such funds.
NOW, THERF.FORE, BE IT RESOLVED by the Board of County Commissioners ofS1. Lucie County, Florida, in
meeting assembled this 14th day of May, 2002, pursuant to Section 129.06 (d), FI01idá Statutes, such fund~ are hereby
appropriated for the fiscal year 2001-2002, and the County's budget is hereby amended as follows:
REVENUES
101214-41167-334411-440017
FDOT - Transportation
$174,126
APPROPRIATIONS
101214-41167-563000-440017
Improvements OIT Buildings
$174,126
After motion and second the vote on this resolution was as follows:
Commissioner Doug Coward, Chairperson
Commissioner Cliff Barnes, Vice Chairperson
Commissioner John D. Bruhn
Commissioner Paula A, Lewis
Commissioner Frannie Hutchinson
xxx
XXX
XXX
XXX
XXX
PASSED AND DULY ADOPTED TillS 14TH DAY OF MAY, 2002.
A TIEST:
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATTORNEY
G:\Budget\ WPIAGEN DA 'SlAgenda0215' 14lndrioGrant. v..pd
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,- CCr- 02- 2 ~D
;.,J
FM No: 403847/1/54/01
Contract No:~ L C;3.6
Vendor No: VF 591-474-012-003
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Al'm
ST, LUCIE COUNTY
JOINT PARTICIPATION AGREEMENT
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THIS AGREEMENT, entered into this22 day o~20Ð.:g by and between the State of
Florida Department of Transportation hereinafter called the DEPARTIvI , and ST. LUCIE COUNTY, State of
Florida,located at 2300 Virginia, Fort Pierce, Florida, hereinafter called the COUNTY.
WITNESSETH
WHEREAS, the DEPARTIvIENT and the COill;TY are desirous of having the COUNTY make certain
improvements at the intersections of State Road 5 (U.S.I) and Indrio Road, in St. Lucie County, Florida; and,
WHEREAS, the DEPARTMENT is prepared to provide funds toward construction and construction
engineering and inspection of improvements consisting of a traffic signal supported by mast arm, and eastbound and
westbound right turn lanes at the intersection of State Road 5 (U.S.I) and Indrio Road (SLMP 18.711). These
improvements are in St. Lucie County and are hereinafter referred to as the PROJECT; and,
WHEREAS, the construction of these improvements are in the interest of both the DEP ARTME!','T and the
COUNTY and it would be more practical, expeditious, and economical for the COUNTY to perform such activities;
and,
WHEREAS, the resolution 02 -/0 ,a copy of which is attached hereto and made a part hereof,
authorizes the COUNTY to enter into this AGREEMENT.
NOW, THEREFORE, in consideration of the mutual benefits to be derived from joint participation on the
PROJECf, the parties agree to the following:
1. The recitals set forth above are true and correct and are deemed incorporated herein.
2. The COUNTY shall provide all construction services necessary for completion of the PROJECT.
3. The COUNTY shall obtain any permits necessary to complete the PROJECT.
4. The COUNTY shall make available to the DEP ARThŒNT upon request any existing schedules relevant to
the COUNTY'S construction activities. The COU~TI will revise any PROJECT related plans to reflect 'as-
built' conditions upon completion of construction, and shall provide these to the DEPARTMENT.
3. The DEPARTMENT'S TOTAL PROJECT Participation provided for work performed under this Agreement
shall not exceed ONE HUNDRED SEVENTY FOUR THOUSÁ1'\1D, ONE HUNDRED nVENTY SIX
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DOLIARS ($174,126.00).
Budget Approval.
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The DEPARTMENT's obligation to pay is contingent upon Legislative
The DEPARTMENT agrees to reimburse the COU1\'TY for costs associated with construction and
construction engineering and inspection ?f the aforementioned improvements in three payments as
follows:
A.) After a construction Contractor is selected by the COu"};TY but prior to the award of the contract by
the COUNTY, the COUNTY shall advise the DEP A..1:(ThŒ.1'I"T as to the date by which the COUNTY
intends to award the Construction Contract. The DEPARTMENT shall, upon receipt of evidence of
the COUNTY's award of the Construction Contract, axd a properly documented invoice, provide an
advance payment to the COUNTY, in an amount no, to exceed TWENTY SIX THOUSAND ONE
HUNDRED EIGHTEEN DOLLARS AND NL"ŒTY CENTS ($ 26,118.90). This represents
15% of the DEPARTMENT'S Total Project Participation.
ß,) The DEPARTMENT shall, upon fifty percent (50~) completion and after inspection and written
acceptance of all project-ælated construction by the DEPARTMENT, and upon receipt of a properly
documented invoice, including an itemized accounting of the initial advance of TWENTY SIX
THOUSÁ.L'lfD ONE HUNDRED EIGHTEEN DOLL.\RS Á.L'S"D NINETY CENTS ($ 26,118.90)
received by the COUNTY, as detailed in paragraph 6 (A), provide reimbursement to the COUNTY in
an amount not to exceed SIXTY THOUSAND I\~'"E HUNDRED FORTY FOUR DOLLARS
A..1\"D TEN CENTS ($ 60,944.10). This, along with the advance payment, represents 50% of the
DEPARTMENT'S Total Project Participation.
C.) Toe DEPARTMENT shall, upon one hundred perce:¡: (100%) completion and after inspection and
written acceptance of all project-related constructior. by the DEPARTMENT, and upon receipt of a
properly documented invoice, provide reimburseme::: to the COUNTY in an amount not to exceed
EIGHTY SEVEN THOUSAND SIXTY THREE DOLLARS $ 87,063.00. This represents the
remaining 50 % of the DEPARTMENT'S Tolal Project Participation.
D.) PROJECT costs in excess of the DEP ARTMEj\-r" s Total Project Participation shall be the sole
responsibility of the COUNTY,
6. The DEPARTMENT shall have ten (10) working days to approve any invoice submitted by the COUNTY.
PROJECf costs eligible for DEPARTMENT participatior:: will be allowed only from the date of final
execution of the Agreement. Travel expenses are not author'~ in this AGREEMENT. The COUNTY shall
submit invoices for fees and other compensation for services or expenses in detail sufficient for a proper pre-
audit and post-audit thereof. Invoice(s) shall be submitted to the State of Florida, Department of
Transportation, at 3400 West Commercial Boulevard, Fort Lauderdale, Florida 33309. Attention:
Jonathan M. Overton, P.E., Assistant District Traffic Operations Engineer,
7. This AGREEMENT and any interest herein shall not be assig;:J.~d, transferred or otherwise encumbered by the
COUNTY under any circumstances without the prior written consent of the DEPARTMENT. However, this
AGREEMENT shall run to the DEPARTMENT and its sucœssors,
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9,
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This A~EMENT shall continue in effect and be binding to both the cou~'::f!'/ and the DEPARTME1'.'T
until the PROJECf is completed on or before June 30,2003.
The DEPARTMENT shall make payment payable to the" St. Lucie County" and forward to Attention:
Scott Herring, P,E. Public Works Director, 2300 Virginia Avenue, Fort Pierce, Florida 34982.
The DEPARTMENT, during any fiscal year, shall not expend money, incur any liability, or enter into any
contract which, by its terms, involves the expenditure of money in excess of the amounts budgeted as
available for expenditure during such fiscal year. Any contract, verbal or \vritten, made in violation of this
subsection is null and void, and no money may be paid on such contract, The DEPARTMENT shall require a
statement from the comptroller of the DEPARTMENT that funds are available prior to entering into any such
contract or other binding commitment of funds. Nothing herein containeq shall prevent the making of
contracts for periods exceeding one (1) year, but any contract so made shall bé executory only for the value
of thè services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be
incorporated verbatim in all contacts of the DEP ARTMEl'H which are for an amount in excess of $25,000
and which have a term for a period of more than one (1) year.
11.
Records of costs incurred under the terms of this Agreement shall be maintained and made available upon
request to the Department at all times during the period of this Agreement and for three years after final
payment is made. Copies of these documents and records shall be furnished to the Department upon request.
Records of costs incurred include the COUNTY's general accounting records and the project records,
together with supporting documents and records of the Contractor and subcontractors performing work on the
project, and all other records of the Contractor and subcontractors considered necessary by the Department
for the proper audit of costs.
12.
The DEPARTMENT may cancel this AGREEMENT for refusal of the COlfl'o;TI to allow public access to all
documents, papers, letters, or other material subject to the provisions of Chapter 119 of the Florida Statutes,
made or reviewed by the COUNTY in conjunction with this AGREEME~'T and shall make provisions in its
AGREEMENTS with its consultants and sub-consultants to terminate for failure to comply with this
provision.
13. The COUNTY warrants that it has not employed or obtained any company or person, other than bona fide
employees of the COUNTY, to solicit or secure this AGREEMENT, and it has not paid or agreed to pay any
company, corporation, individual or firm, other than a bona fide employee employed by the COUNTY. For
breach or violation of this provision, the DEPARTMENT shall have the right to terminate the AGREEME.J.'-iï
without liability.
14. To the extent allowed by the Laws of Florida, the COUNTY hereby agrees to indemnify, defend, save, and
hold harmless the DEP ARTMENT from all claims, demands liabilities, and suits of any nature ;¡rising out of,
because of, or due to any negligent and/or intentional act or occurrence, omission, or commission of the
COUNTY, its agents, or employees, It is specifically understood and agreed that this indemnification clause
does not cover or indemnify the DEPARTMENT for its own negligence.
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15. This AGREEMENT is governed by and construed in accordancc with the laws of the State of Florida.
16. Section 215.422(3)(b), Florida Statutes, request the DEPARTMENT to include a statement of nndor ri....hts
:>
in this AGREEMENT. The COUNTY is hereby advised of the following time frames. Upon receipt, the
DEPARTMENT has ten (10) days to inspect the goods and services provided by the COUNTY. The
DEPARTMENT has twenty (20) days to deliver a request for payment to the Department of Banking and
Finance. The twenty days are measured from the latter of the date the invoice is received or the goods and
services are received, inspected and approved by the DEPARTMENT.
If payment is not available within forty (40) days, a separate interest penalty at a rate as established pursuant
to Section 215.422(3)(b), Florida Statutes, will be due and payable, in addition to the invoice amount, to the
COUNTY. Interest payments of less than one (1) dollar will not be enforèed unless the County requests
payment. Invoices which have to be returned to the COUì'<lY because of invoice preparations errors will
result in a delay in the payment. The invoice payment requirements do not start until a properly completed
invoice is provided the DEPARTMENT.
A Vendor Ombudsman has been established with the Department of Banking and Finance. the duties of this
individual include acting as an advocate of the COUNTY in the event that the COUNTY may be experiencing
problems in obtaining timely payments from the DEPARTMENT. The Vendor Ombudsman may be
contacted at (850) 410-9724 or by calling the State Comptroller's Hotline (1-800-848-3792).
17. This document incorporates and includes all prior negotiations, correspondence, conversations,
AGREEMENTS, or understanding applicable to the matters contained herein, and the parties agree that there
are no commitments, AGREEMENTS or understanding concerning the subject matter of this AGREEMENT
that are not contained in this document. Accordingly, it is agreed that no deviation form the terms hereof
shall be predicated upon any prior representation or AGREEMENTS whether oral or written. It is further
agreed that no modification, amendment, or alteration in the terms and conditions contained herein shall be
effective unless contained in a written document executed wit the same formality and of equal dignity
herewith.
18. The Department agrees to pay the COUNTY for the services herein described at compensation as detailed in
this Agreement. Payment shall be made only after receipt and approval of goods and services unless advance
payments are authorized by the State Comptroller under Section 215.422(14), Florida Statutes.
19. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public
entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not
submit a bid on a contract with a public entity for the construction or repair of a public building or public
work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in section 287.017,
Florida Statutes, for CATEGORY TWO for a period of 6 months from the date of being placed on the
convicted vendor list.
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20. Any or all notices (except invoices) given or required under this Agreement shaIl be in writing and either
personally delivered with receipt acknowledged or sent by certified mail, return receipt requested, All notices
delivered shall be sent to the foIJowing addresses:
lfto the DEPARTMENT:
Florida Department of Transportation - District Four
3400 West Commercial Boulevard
Fort Lauderdale, Florida 33309
Attn: Josephine Softy, Contractual Services Coordinator
With a copy to: Jonathan M, Overton, P.E., FDOT Project Manager
A second copy to: District General Counsel
If to the COUNTY:
St. Lucie County
2300 Virginia Avenue
Fort Pierce, Fl. 34982
Att: Mr. Scott Herring, P.E. St. Lucie County Public Works Director
with a copy to: COUNTY Attorney
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IN WITNESS WHEREOF, the COUNTY has caused this Joint Participation Agreement to be executed in its behalf
this ~ day of .j C\..r\\ :n,'I.~ ,200¿ by the Board of County Commissioners, and the DEPARTMENT
has executed this Joint Participatiog.Agrcement through its District Secretary for District Four, FJorida Department of
Transportation, this22 day of"f~~, 200pßThe effective date of this AGREEMENTshaII be the
date the last party to this Agreement has signed.
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BOARD OF COUl\'TY COMMISSIONERS
OF ST. LUCIE COUl'.'TI
BY:
~LL(!~p
CHAIRP¿RSON
ATTEST:
APPROVED:
BY:
STATE OF FLORIDA
DEPARTMEi'olOFTRANSPORTATION
BY:
f;2¿L
DlSTRICf SECRETARY
k~~
ATTEST:,,: 11 l~,~~~~:;:3:~:~,\
11 ¡J I 1 ~j: ,-" ' .:;:,:.',.,;';,', -': \
I' - fir.., '\1 4 \"'~ :(~~ ~F:-;-·:~:. \, j ~~: ~
¿ ¿'r-U / ^ ) (¿ ~~,:--- ::-::\: ì\~ i
E~ECUTIVE SECRETARY (~~:!?h'~:1ß1
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APPROVED:
¿t,;D~¿tc;f¿~~¡RAT!ON h'µ<I ÛM';¡'
Date of Execution: ~.:2.þ à
APPROVED: As to Form
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RESOLUTION NO. 02-10
A RESOLUTION AUTHORIZING AND APPROVING
EXECUTION OF THE STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION AND ST. LUCIE COUNTY JOINT
PARTICIPATION AGREEMENT FOR CERTAIN
INTERSECTION IMPROVEMENTS AT SR5 (US1) AND
INDRIO ROAD BY THE ST. LUCIE COUNTY BOARD OF
COUNTY COMMISSIONERS: AND AUTHORIZING THE
CHAIRMAN OF THE ST. LUCIE COUNTY BOARD OF
COUNTY COMMISSIONERS TO EXECUTE' THE
AGREEMENT: FURTHER AUTHORIZING THE COUNTY
ATTORNEY TO EXECUTE THE AGREEMENT BY
APPROVING IT AS TO FORM AND CORRECTNESS.
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida,
has made the following determinations:
1. The Department and the County are desirous of having the County
make certain improvements at the intersection of SR5 (US1) and Indrio Road.
2. This Board should authorize and approve execution of the Joint
Participation Agreement with the State of Florida Department of Transportation to
provide for certain intersection improvements at SR5 (US1)and Indrio Road.
NOW, THEREfORE, BE IT RESOLVED by the Board of County
Commissioners of St. Lucie County Florida:
1. This Board does hereby authorize and approve execution of the Joint
Participation Agreement with the State of Florida Department of Transportation to
provide for certain intersection improvements at SR5 (US1) and Indrio Road.
2, The Chairman of the Board of County Commissioners and the Clerk are
hereby authorized to execute the Joint Participation Agreement approved by this
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resolution; and further, the County Attorney is hereby authorizeçi to execute the
agreement by approving it as to form and correctness.
After motion and second the vote on this resolution was as follows:
Chairman Doug Coward AYE
Vice Chairman Cliff Barnes AYE
Commissioner John Bruhn AYE
Commissioner Paula A. Lewis AYE
Commissioner Fran Hutchinson AYE
PASSED AND DULY ADOPTED this 8th day of January. 2002.
ATTEST:
G:\A rrY'.RESOL TN\2002'.02-10:~
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
~l¿~
CHAIRMA';J
APPROVED AS TO FORM AND
L~ZCTNESS'
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INfER-OFFICE MEMORANDUM
COUNTY AITORNEY'S OFFICE
Sf. LUCIE COUNTY, FLORIDA
fO: Me;lissa Simbe;rlund. Contracts Coordinator
FROM: Carol Bishop, Legal Secre;tary
C.A. NO: 02-359
DA fE: March 12, 2002
SUBJECí: Contract #C02-02-280 - FDOf JP A w/Road & Bridge for fraffic Signal
Attache;d is one (1) original document for the above mentioned for further processing to Finance,
fhank you.
Icb
Attachment
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Copy to:
Finance Deparc;ment (Jennifer Hollnagel wlout attachment)
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AGENDA REQUEST
~M NO, C- Sb
DATE: May 14, 2002
REGULAR [ )
PUBLIC HEARING [ )
CONSENT [X )
TO: ST, LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: OMB
PRESENTED BY: Marie M. Gouin
SUBJECT: Budget Resolution 02-120 for the Child Dependency Court Representation Grant awarded by
the State of Florida, Justice Administrative Commission in the amount of$41,876.34.
BACKGROUND: N/A
FUNDS WILL BE A V AILABLE: 107201-681-334830-6000 Child Dependency Court Representation
Grant
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Budget
Resolution # 02-120 to appropriate and expend the funds from the Child Dependency Court Representation
Grant.
COMMISSION ACTION:
NCE:
lXI APPROVED [] DENŒD
[ ] OTHER:
oug Anderson
County Administrator
Coordination/Signatures
¡v~/
County Attorney: XX" Management & Budget: x.xc,v,tf,! ~ Purchasing:
Originating Dept: _ Public Works: I ~her:
Finance: (Check for Copy only, if applicable) XX
G\Budget\WPIAG EN D A'SlAgenda02lj'14Chi I d Dep, wpd
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RESOLUTION NO. 02-120
...",¡
WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie
County, certain funds not anticipated at the time of adoption of the budget have become available in a fonn of a Child
Dependency Court Representation Grant in the amount of$41,876.34.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to
appropriate and expend such funds.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners ofSt. Lucie County, Florida, in
meeting assembled this 14th day of May, 2002, pursuant to Section 129,06 (d), Flori~ Statutes, such funds are hereby
appropriated for the fiscal year 2001-2002, and the County's budget is hereby amended as follows:
REVENUES
107201-681-334830-6000
State ofFl Justice Administration
$41,877
APPROPRIATIONS
107201-681-531203-6000
Attorney Costs/Juvenile
$41,877
After motion and second the vote on this resolution was as follows:
Commissioner Doug Coward, Chairperson
Commissioner CliffBames, Vice Chairperson
Commissioner John D. Bruhn
Commissioner Paula A. Lewis
Commissioner Frannie Hutchinson
xxx
XXX
XXX
XXX
XXX
PASSED AND DULY ADOPTED TillS 14TH DAY OF MAY, 2002,
A TrEST:
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATrORNEY
G:\Budget\ WPIAG ENDA 'SlAgenda02'j' 14Chí ld Dep, wpd
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GRANT -ll"!-AID AGREEMENT FOR CHILD DEPENDENCY
for St. Lucie County, Florida
This Agreement is made between the Justice Administrative Commission (the "JAC"), and the
St. Lucie Board of County Commissioners (the "Grantee") on behalf of the Nineteenth Judicial
Circuit (the "Circuit") as Grant Manager. The parties agree that:
A. The JAC will pay the Grantee for expenditures made by the County Government in an amount
not to exceed $41,876.34 for the period beginning July 1,2001 and ending June 30, 2002.
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1. Payments will be disbursed quarterly upon receipt of properly completed reports noted in
B(1) below.
B. The Grantee will use grant monies provided under this Agreement to assist in the payment of
costs incurred for Dependency Counsel in accordance with 39.013(11), F.S.
1. The Grantee will submit quarterly Dependency Court Representation Reports to the JAC
no later than the 25th of the next month following the end of the quarter.
2. The Grantee will not use grant funds for lobbying the Florida Legislature, the judicial
branch, or a state agency.
C. The Grantee, as a "Recipient" of state funds, will comply with the Florida Single Audit
Act, section 215.97, Florida Statutes, as follows:
I. In the event that the Recipient expends a total amount of State awards equal to or in
excess of $300,000 in the Recipient's fiscal year, the Recipient must have a State
single or project-specific audit for such fiscal year in accordance with section 215.97,
Florida Statutes, and applicable rules of the Executive Office of the Governor, the
Comptroller and the Auditor General. Applicable rules of the Executive Office of the
Governor, the Auditor General, and Comptroller, and other information pertaining to
the Florida Single Audit Act can be found at
http://www.myflorida.comlmyfloridaJ govemmentllearnlfsaalindex.html.
2. The Catalog of State Financial Assistance (CSFA) establishes that state funds were
awarded to the Recipient through the Justice Administrative Commission. The CSF A
number for this grant is 21.001. Information from the CSF A can be found at
http://www.myflorida.comlmyfloridaJ go vemmentllearnl fsaalindex.html.
3. In determining the State awards expended in its fiscal year, the Recipient shall
consider all sources of State awards, including State funds received from the Justice
Administrative Commission, except that State awards received by a nonstate entity
for Federal program matching requirements shall be excluded from consideration.
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4, The Recipient shall ensure that the audit complies with the requirements of section
215.97(7), Florida Statutes, and the State Projects Compliance Supplement. The
State Projects Compliance Supplement can be found at
http://www.myflorida.comlmy floridaJ government/learn! fsaa/index. html. Comp liance
includes submission of a reporting package as defined by section 215.97(2)( d),
Florida Statutes.
5. If the Recipient expends less than $300,000 in State awards in its fiscal year, an audit
conducted in accordance with the provisions of section 215.97 is not required. Audit
costs may not be charged to state projects when the Recipient expends less than
$300,000 in State awards.
6, Unless prohibited by law, the cost of an audit required by section '215 .97 is an
allowable charge to a state project. However, charges to state projects should be
limited to those incremental costs incurred by the Recipient as a result of the audit
requirements of section 215.97 in relation to other audit requirements, The Recipient
should allocate the incremental costs to all state projects for which it expended state
financial assistance.
7. The Recipient shall submit copies of reporting packages required by section 215.97 to
each of the following:
a. The Justice Administrative Commission at the following address:
Attn: Roy Neel, Accounting Director
P.O. Box 1654
Tallahassee, FL 32302
b. The Auditor General at the following address:
State of Florida Auditor General
Room 574, Claude Pepper Building
111 West Madison Street
Tallahassee, Fj:., 32302-1450
8. The Recipient shall retain sufficient records demonstrating compliance with the terms
of this Agreement for a period of 4 years from the date the audit report is issued, and
shall allow the JAC access to such records upon request. The Recipient shall ensure
that audit working papers are made available to the JAC upon request for a period of
4 years from the date the audit report is issued, unless extended in writing by the JAC.
9. Pursuant to section 215.97, the JAC, the Auditor General and other state officials may
conduct additional audits or evaluations of state fmancial assistance provided to the
Recipient under this Agreement.
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D. This Agreement is subject to the following tenns and conditions:
1. The JAC's obligation to pay the Grantee is contingent upon the availability of state
funds lawfully appropriated for the purposes stated in Paragraphs A & B.
2. The Grantee will maintain all records made or received in conjunction with this
Agreement in accordance with Rule 2,051, Florida Rules of Judicial Administration.
3. In providing, or contracting to provide, services, programs or activities, maintaining
facilities, and otherwise perfonning obligations under this Agreement, the Grantee
and Grant Manager will comply with the Americans with Disabilities Act, the Civil
Rights Act of 1964, as amended, the Florida Civil Rights Act of 1992 and any other
federal or state law that prohibits discrimination on the basis of raée, color, national
origin, religion, sex, age, marital status, or handicap.
4. If, in the judgment of the JAC, the Grantee for any reason fails to comply with the
tenns of this Agreement, the lAC will have the right to terminate the Agreement on
30 days written notice by certified mail. In the event of termination, the Grantee will
return to the lAC all grant funds, except those expended in compliance with this
Agreement, for reversion to the Grants and Donations Trost Fund unallocated.
This three page Agreement constitutes the entire understanding of the parties. All modifications
to the Agreement must be in writing. This Agreement is effective on the date of execution and
will tenninate on June 30, 2002,
STATE OF FLORIDA
JUSTICE ADMINISTRATNE COMMISSION
GRANTEE
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY
Signed by:
Name:
Title:
Name: E, Frank Farrell
Title: Executive Director,
Justice A}iµ¡.in.Wr'ative Commission
Date: '1 ". ..s ~ ~ z..
Date:
GRANT MANAGER
NINETEENTH JUDICIAL CIRCUIT
Signed by:
Name:
Title: Chief Judge, Nineteenth Judicial Circuit
Date:
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ADMINISTRATIVE OFFICE
OF THE COURTS
Lisa Savage
Sr. Deputy Court
Administrator
Thomas H. Willis
Trial Court Administrator
Canda Brown
Sr, Deputy Court
Administrator
Honorable Doug Coward, Chairperson
St. Lucie County Commission
2300 Virginia Avenue
Ft. Pierce, FL 34982
April 8,2002 )
tf r" ,v /, j;rJ:r'
j~1P\IY?f
RE: Grant-In-Aid Agreement Dependency Court
Representation
Dear Honorable Coward,
Attached is a Grant-In-Aid Agreement to assist off setting the expense involved with
providing representation to indigent parents in dependency court,
Please sign the Grant-In-Aid and forward it back to my office so that Chief Judge Marc
A. Cianca can sign it. We will then forward it to the J.A.C. To initiate payments.
NOTE: Please ask your Clerk of Court to provide the necessary quarterly information to
the J.A.C. on the form attached in this packet.
Thank you for your cooperation in this matter.
Sincerely,
cJd~
Trial Court Administration
THW /khg
attachments
cc: Chief Judge Marc A. Cianca
218 South Second Street, 229 Courthouse Addition" Fort Pierce, Florida 34950 .. (772) ~62·1~72 .. FAX (772) 462-2135
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STATE OF FLORIDA
JUSTICE ADMINISTRATIVE COMMISSION
Post OHice Box 1654
117 West College Avenue
Tallahassee, Florida 32302
'~
April 3, 2002
COMMISSIONERS
State Attorney
Curtis A, Golden
(850) 488-2415
SUNCOM 278-2415
FAX (850) 488-8944
Public Defender
Diamond R. Litty
State AMrney
Jerry Hill
E Frank Farrell
Executive Director
Public Defender
Dennis Roberts
Mr. Thomas H. Willis
Court Administrator
Nineteenth Judicial Circuit
229 Courthouse Addition
218 South Second Street
Fort Pierce, Florida 34950
The $3.5 million dollar State Appropriation for child dependency was shifted from the Justice
Administrative Commission's (lAC) General Revenue Appropriation to the Grants and Donations Trust
Fund for FY 200 I - 2002 during 3pecial session. The source of cash for this fund shift will be from Trust
Funds from the Department of Children and Families (DCF).
Due to recent changes regarding this appropriation the Justice Administrative Commission will administer
these funds as a Grant-In-Aid agreement with each county. In order to improve turnaround time and
provide more control at the circuit level, we are asking each Circuit Court Administrator to act as liaison
between the JAC and your Ctief Judge who will be the Grant Manager and, the Board of County
Commissioners, who will be the Grantee for each county in your circuit.
Attached with this memo are the signed original Grant-In-Aid Agreements for each county in your circuit,
please have these agreements signed by your Chief Judge and County Commission Chairman. Return one
executed copy to the JAC by 4/l6/02 and, retain a copy for your records. If you are unable to meet the
deadline, please mail, email, or fax Rita Smith a letter indicating the date you will be sending the
agreements. We understand that some county commissions meet only once a month.
We plan to disburse funds for the first, second and third quarters of fiscal year 2001-2002 in a lump sum.
Upon receipt of the signed agreements and quarterly reports, they will be reviewed for compliance, and
processed by our Accounting section. Turn around time for fund distribution is approximately two weeks.
If you need further information please contact Rita Smith or me at (850) 488-2415 or Suncom 278-2415.
The email address is rita_s@mail.jac,state.fl.us. The fax number is (850) 488-8944 or Suncom 278-8944.
Sincerely,
2bR.~
Roy 1. Neel
Accounting Director
Attachments
The Justice Administrative CommiSSion administratively serves the offices of State Attorneys, Public Defenders.
and Capital Collateral Regional Counsels
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AGENDA REOUEST
~M NO, C-5c
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X ]
TO: ST, LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: OMB
PRESENTED BY: Marie M. Gouin
SUBJECT: Budget Resolution 02-121 for the Urban Mobile Irrigation Lab Grant awarded by the US
Department of Agriculture in the amount of$4I,250.
BACKGROUND: N/A
FUNDS WILL BE AVAILABLE: 001151-3720-331610-300 USDA Urban MIL Grant
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Budget
Resolution # 02-121 to appropriate and expend the funds ÍÌom the USDA Urban Mobile Grant
COMMISSION ACTION:
NCE:
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IX] APPROVED [] DENIED
[ ] OTHER:
oug Anderson
ounty Administrator
CoordinationlS ignatures
~-ilr
County Attorney: XX 1.% Management & Budget: xxO!¡j~\,) ~ Purchasing:
Originating Dept: Public Works: v J ther:
Finance: (Check for Copy only, if applicable) XX
G:IBudgetIWPIAGEN DA'SlAgenda0215' 14UrMI L, wpd
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RESOLUTION NO, 02-121
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WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie
County, certain funds not anticipated at the time of adoption of the budget have become available in a form of the
USDA Urban Mobile Irrigation Lab Grant in the amount of $41,250.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to
appropriate and expend such funds,
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners ofSt. Lucie County, Florida, in
meeting assembled this 14th day of May, 2002, pursuant to Section 129.06 (d), Florida Statutes, such funds are hereby
appropriated for the fiscal year 2001-2002, and the County's budget is hereby amended as follows:
REVENUES
001151-3720-331610-300
APPROPRIATIONS
001151-3720-512000-300
001151-3720-521000-300
001151-3720-521100-300
001151-3720-522000-300
001151-3720-523000-300
001151-3720-523050-300
001151-3720-523100-300
001151-3720-524000-300
001151-3720-525000-300
001151-3720-552000-300
US Department of Agriculture
$41,250
Salaries
FICA
FICA Mandatory
Retirement
Group Insurance
Group Health - Administrative Fee
Life Insurance
Worker's Compensation
Unemployment Compensation
Operating Supplies
$22,213
$1,444
$322
$1,607
$3,045
$75
$98
$3,152
$70
$9,224
After motion and second the vote on this resolution was as follows:
Commissioner Doug Coward, Chairperson
Commissioner Cliff Bames, Vice Chairperson
Commissioner John D. Bruhn
Commissioner Paula A. Lewis
Commissioner Frannie Hutchinson
xxx
XXX
XXX
XXX
XXX
PASSED AND DULY ADOPTED THIS 14TH DAY OF MAY, 2002,
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATTORNEY
G:\Budget\ WPIAGENDA'SlAgenda02\5' 14UrM IL. wpd
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State: Florida
Agreement No.:
Page 1 of3
\VORKIN'G AGREEj\¡ŒNT
Between
ST. LUCIE SOIL A..'¡D WATER CONSERVATION DISTRICT
and the
UNITED STATES DEPARTIvŒNT OF AGRICULTTJRE
NATUR.AL RESOURCES CONSERVATION SERVICE
Relative To: Mobile Irrigation Lab
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Authority: 16 U,S,C, (590 a-f)
THIS AGREEiYŒNT, made and entered into this 2002 by and
betvieen the ST. LUCIE SOIL A..:.'¡D WATER CONSERVATION DISTRICT
(hereinafter called the "District") and the United States Department of Agriculture
Natural Resources Conservation Service (hereinafter called the "Service").
The District and the Service have the common objective of helping to bring about the
consl"rvation, development, and wise use of land, water and related resources,
Purpose: The ~"RCS needs to provide certain services to carry out their responsibilities,
The District also desires to provide these services in order to carry out their
responsibilities, but does not have the resources available to provide these services,
Therefore, NRCS is willing to reimburse the District for a portion of the cost of Mobile
Irrigation Lab (iYITL) services in St. Lucie County, Florida in order to meet these
responsibilities. This agreement, funded in part through the South Florida Water
Management District (SFì;iiYID), allows these services to be provided for the benefit of
the residents of St, Lucie County.
Therefore, the District and the Service deem it mutually advantageous to cooperate in this
undertaking, and hereby agree as follows:
A. The District Agrees:
1. To provide MIL services in accordance with attachment' A', Plan of Work,
which is hereby attached and made a part of this agreement.
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2. To provide quarterly reports as to services provided to NRCS and SF\VìvID.
3, To absorb from its appropriations that portion of the cost of providing the
~UL services not covered by reimbursement. '
4 To bill the Service quarterly in accordance with the fixed price amounts
shown on attachment A, Plan of Work,
Bilts shall be submitted to:
USDA - Natural Resources Conservation Service
Attn: Financial Management
P.O, Box 141510
Gainesville, FL 32614-1510
B. The Service Agrees:
1. To reimburse the District an annual amount not to exceed $41,250.00 in
accordance with attachment A, Plan of Work, This shall inClude advance of
funds anticipated to be expended within thirty (30) days.
Paymentwill be made to:
ST. LUCIE SOIL A,.:.'\¡"D WATER CONSERVATION DISTRICT
2, To provide authorized technical assistance induding, but not limited to,
obtaining basic information; provide training in NUL operations; coordinate
lvITL operations; insure evaluations and recommendations are in accordance
with ¡;..m.cs procedures and Attachment A, Plan of Work,
C. It is mutually understood and agreed:
1. TER.\¡L This agreement shall commence January 1, 2002 and shall conclude
September 30, 2002,
2, lvLETHOD ofP A YìvŒNT, Payment will be made upon receipt of a properly
certified SF-270. In the event services are not provide, payment shall be pro-
rated to the amount of service actually provided, Payment will be made within
thirty (30) days of receipt of an invoice provided by the District and Certified
by the Service as to the actual service provided, The Service and the District
will mutually resolve reimbursement of unusual costs of this service upon
",¡ritten request by the District. This notification should be prior to incurring
any such expense by the District to the greatest extent practicable, and in no
instance later than concurrent with the incurring of the expense, These
documents :¡hall be sent to:
NATtJR..A.L RESOURCES CONSERVATION SER\fICE
P.O Box 141510
Gainesville, FL 32614-1510
Attn Financial Management
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3, INTEÌ'll TO COOPER-A..TE. It is the intent of the Ser.'ice and the District to
fulfill their obligations under this agreement. However, commitments cannot
bè made beyond the period for which funds have been appropriated. In the
event funds crom which the Serv'ice or the District may fulfill their obliO'ations
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are not appropriated, the agreement will automatically terminate.
Reimbursement will then be for work completed that is other.vise eligible for
reimbursemènt prior to the effective date of termination as determined by the
project managers.
4, TER.'vfINATION. This agreement may be terminated by either party giving a
thirty (30) day advance 'WTitten notice to the other party.
5. MODIFICATION. This agreement may be moditìed by amendment duly
executed by authorized officials 0 f the District and the Service, provided such
modification does not extend this agreement beyond the close of the fiscal
year in which the work is completeá.
6, AD¡V~lSTR.'-\.TION, This agreement shall be administered in accordance
with the provisions ofOMB circulars A-87, A-I02, and A-128, 7 CFR 3015,
and 7 CFR 3016,
7. OFFICLA..LS NOT TO BENEFIT. No member of Congress or Resident
Supervisor shall be admitted to any share or part of this agreement, or to any
benefit that may arise therefrom; but this shall nOt be construed to extend to
this agreement if made with a corporation for its general benefit,
8, NON-DISCRIYIDLA..TION. The program or activities conducted under this
agreement will be in compliance with the non-discrimination provisions
contained in the Titles v1 and \'II of the Civil Rights Act of 1964, as
amended; the Civil Rights Restoration Act of 1989 (public Law 100-259); and
other non-discrimination statutes; namely, section 504 of the Rehabilitation
Act of 1973, Title IX 0 f the Education Amendment of 1972, and the Age
Discrimination Act of 1975. They will also be in accordance 'Nith the
regulation of the Secretary of Agriculture (7 CRF-15, Subparts A and B),
which provide that no person in the United States shall on the grounds of race,
color, national origin, age, sex, religion, marital status, or handicapped be
excluded crom participation in, be denied benefits of, or be otherwise
subjected to discrimination under any program or activity receiving federal
financial and/or technical assistance crom the Department of Agriculture of
any agency thereof.
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9. DRUG-FREE WORKPLACE, Certification Regardino- Druo--Free Work
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Place Requirements (Grants) For Alternative I - For Grantees Other Than
Individuals, Form AD-I049, is attached and made a part of this agreement.
Tnis Agreement was approved by the St. Lucie Soil and Water Conservation District on
St. Lucie
Soil and Water
Conservation District
United States
Department of Agriculture
Natural Resources
Conservation Service
XBy:
By:
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A TT ACffi.¡ŒNT A
Plan of Work
This plan outlines payments and responsibilities of the participants,
1. Evaluations.
Evaluation shall be conducted by the iYill. at locations in St. Lucie County often (10)
acres or less, A minimum of35 systems per quarter shall be conducted for a total of 105
evaluations for the 9 month term of this agreement. Fo([ow up will be cQnducted on ten
per cent (10%) of the evaluations. Approximately tï.venty percent (20%) øfthe MIL time
shall be devoted to public education. This includes water conservation presentations to
schools and civic groups, Evaluations will be conducted as follows if practicable:
1. Irrigation Water Management.
A. Inspection of sprinkler heads and coverage pattern,
B, Lawn and plant types/landscape features,
C. Soil texture and water holding capacity.
D, Rooting depth,
E. Rate of water application
F. Water conservation recommendations,
G, Discussion of water conserving devices,
H. Estimation of potential water savings.
2. Water Quality
A. Total Salts (IDS)
3, E valuation Report - summary of evaluation and recommendations
4, Follow Up - to determine if recommendations have been implemented and to
estimate actual water savings
II, B GTIGET
Period
January 1,2002 through September 30,2002.
Lab
Cost Reimbursement
St. Lucie SWCD ¡\om...
$41,250.00
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Payment will be made Quarterly for one third of the agreed total following the
months of March, June, and September upon receipt of a properly certified
invoice (SF-270) and backup documentation, including quarterly reports. This
shall include advance of funds anticipated to be expended within thirty (30) days.
In the event required services are not provided, payment "",ill be prorated to the
amount of service actually provided. 'The basis for this determination will be
evaluations performed.
The NRCS shall provide training and coordination of0iITL activities, and insure
that MIL activities are in accordance with NRCS standards and procedures,
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AGENDA REOUEST
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ITEM NO. C-5D
DATE: May 14, 2002
REGULAR
PUBLIC HEARING [
CONSENT [ X ]
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: OMB PRESENTED BY: Marie Gouin
SUBJECT: Permission to Schedule and Advertise Public Hearing
BACKGROUND: The Office of Management and Budget is preparing to present a Budget
Amendment to the Board for the purpose of reflecting the actual cash
balance carried forward from the previous fiscal year, to revise current
year revenue estimates and to adjust the associated expense estimates, In
accordance with 129.06 (t), Florida Statutes, this action may take place
only after a public hearing is held on the matter.
FUNDS AVAILABLE: Funds are available in 001-1110-549000-100
General Fund - BOCC General Government - Advertising
PREVIOUS ACTION: None,
RECOMMENDATION: Staff recommends the Board allow this office to schedule and advertise a
public hearing on the matter as soon as the Budget Amendment has been
finalized.
COMMISSION ACTION:
[Xl APPROVED [] DENIED
[ ] OTHER:
Originating Dept:
Coordinati on/Si gnatures
Management & Budget: ~ 1 M 7' Purchasing:
Public Works: Other:
/ì
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County Attorney: XX ~
Finance: (Check for Copy only, if applicable) XX
G:'Budge[IWPIAGENDA'S'AgendaOè\5'14 FBF Pub Hmg,wpd
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AGENDA REOUEST
ITEM NO. C-~
DATE: May 14, 2002
REGULAR []
PUBLIC HEARING []
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT) : Communi tv Services
PRESENTED BY:
Beth Rvder, . DirectorG3 ~
SUBJECT: Application of the Drug Control and System Improvement Program
(Edward Byrne) Grant for FY 2002/03.
BACKGROUND: See attached memo number 02-50.
FUNDS AVAIL: 75% funded by the grant and 25% funded by the three
agencies participating in the program; the Port St. Lucie Police
Department, the Ft. Pierce Police Department and the St. Lucie County
Sheriff.
PREVIOUS ACTION: On March 26, 2002, the Board authorized the Chairman to
sign the Certificate of Participation for the program.
RECOMMENDATION:
Staff recommends the approval of the submission of the
application, authorization to accept the grant and authorization
chair.man to sign all documents necessary for the grant.
grant
for the
COMMISSION ACTION:
[X ] APPROVED [] DENIED
[ ] OTHER:
Do 91as M. Anderson
County Administrator
1
,
Coordination/Siqnatures
Management & Budget:_~ Purchasing,
Other:
County Attorney,_x
~/
Originating Department:x
Finance, Check for Copy only, if applicable x
Eff: 5/96
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HUMAN SERVICES
MEMORANDUM # 0 2 - 5 0
TO:
Board of County Commissioners
Beth Ryder, Community Services DlrectO.¡jÝ/
FROM:
SUBJECT:
Appllcatlon of the Drug Control and System Improvement Program (Edward Byrne)
Grant for FY 2002/03.
DATE:
May 14, 2002
On March 26, 2002, the Board authorized the Chairman to sign the Certificate of Participation for the
Federal Drug Control and System Improvement Program which awarded $213,112 for all law
enforcement units In St. Lucie County,
The Port St. Lucie Pollce Department will be using the grant funds for a Crime Prevention (p.A,L,)
Officer, the Ft. Pierce Pollee Department will be using the grant funds for a Gang Abatement &
Reduction II, and the St. Lucie County Sheriffs Office for Records Enhancement Program, Phase I Jail
Management System. All three agencies will provide the required 25% match.
STAFF RECOMMENDATION:
Staff recommends the approval of the submission of the grant appUcation, authorization to accept the
grant and authorization for the chairman to !SIgn all documents necessary for the grant.
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BOARD OF COUNTY
COMMISSIONERS
DOUG COWARD
COMMISSIONER
May 14, 2002
. .
Mr. Clayton H. Wilder
Community Program Administrator
Bureau of Community Assistance
Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Dear Mr. Wilder:
In compliance with State of Florida Rule 9B-61.003(4)(d), F,A.C., St. Lucie County Board of
County Commissioners approves the distribution of$213,112 (total allocation available) of
Federal Fiscal Year 2002103 Anti-Drug Abuse Act funds for the following projects within St,
Lucie County :
Subgrantee
(City or County)
Title of Project
Dollar Amount
(Federal Funds)
City of Port St, Lucie
Crime Prevention (PAL)
$71,038.00
City of Fort Pierce
Gang Abatement & Reduction II
$71,037.00
St, Lucie County Sheriff
Records Enhancement Program
$71,037,00
:¡j:~ e~-j)
Doug Coward, Chairman
St. Lucie Board of County Commissioners
District 2
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H:\WP8\51 %lenerlOO1-03.wpd
JOHN D, ORUHN, District No, 1 . DOUG COWARD, District No.2' PAULA A. LEWIS. Dlsrrtct No,:) . FRANNIE HUTCHINSON. DiStrict No.4' CUFF OARNES, District No.5
County Administrotor - Douglos M. Anderson
2300 Virginia Avenue. Forr Pierce, FL 34982-5652 · (561) 462-1412
FAX (561) 462-2131 . TDD(561)462-1428
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
The term "OCJG" refers to the Office of Criminal Justice Grants.
The term "subgrant recipient" or ·subgrantee" refers to the governing body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U,S, Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency
under the direction of an elected official (for examDle, Sheriff or Clerk of the Court).
A. 5ubarant Data
1. This section to be completed by 5ubgrantee 2. This section to be completed b OCJG
Continuation of Previous Subgrant? Yes X No Project ID # I Program Area #: CFDA#: 16.579
If Yes, enter CJ Contract # of Previous Subgrant
5FY 2001 CJ Contract # SFY 2002 CJ Contract #
2001 - CJ - - - - - 2002 - CJ - - - - -
- ---- --- - -
B. Applicant Information
1. 5ubgrant Recipient (5ubgrantee)
Name of Subgrant Recipient: 51. Lucie County Board of County Commissioners County
Name of Chief Elected Official I State Agency Head: Frannie Hutchinson
Title: Chairperson, Board of County Commissioners S1. Lucie County
Address: 2300 Virginia Avenue Area Code I Phone #
(772) 462-1451
City, County, State, Zip Code: Fort Pierce, 51. Lucie County, FL, 34982 SUNCOM #
259-1777
E-mail Address: gornlewm@stlucieco.gov Area Code I Fax #
(772) 462-2131
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: County
Title: Christlann Hartley S1. Lucie County
Address: 2300 Virginia Avenue Area Code I Phone #
(772) 462-1476
City, County, State, Zip Code: Fort Pierce, 51. Lucie County, FL, 34982 SUNCOM #
259-1476
E-mail Address: gornlewm@stlucleco.gov Area Code I Fax #
(772) 462-1614
3. Implementina Aaency
Name of Implementing Agency: 51. Lucie County Sheriffs Office
Name of Chief Executive Official I State Agency Head I Subgrantee representative County
(if a subordinate agency of the subgrant recipient): Ken J. Mascara
Title: Sheriff 51. Lucie County
Address; 4700 West Midway Road Area Code I Phone #
(772) 462-3205
City, County, State, Zip Code: Fort Pierce, 51. Lucie County, FL 34981 SUN COM #
259-3205
E-mail Address: wrsimon@hotmail.com Area Code I Fax #
(772) 489-5851
FDLE Byrne Formufa Grant Appfication Package
Revised 03/25/2002
Grant Appfication
Section If - Page 1
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
4. Project Director
Name of Project Director: William R. Simon County
(Implementing Agency Employee)
Title: Grant Programs Administrator St. Lucie County
Address: 4700 West Midway Road Area Code I Phone #
(772) 462-3359
City, County, State, Zip Code: Fort Pierce, St. Lucie County, FL 34981 SUNCOM #
E-mail Address: wrsimon@hotmail.com Area Code I Fax #
(772) 462-3218
5. Contact Person
Name of Contact Person: Same as Project Director County
(if other than Project Director)
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial Reportlna (If known)
Name: Same as Project Director County
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
7. Person Responsible For Programmatic Performance Reporting (If known)
Name: Same as Project Director
County
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
FaLE Byrne Formula Grant ApplicatIon Package
Revised 03/2512002
Grant Application
SectIon 11- Page 2
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: St. Lucie County Records Enhancement Program, Phase I Jail Management System
2. Identify the year of the project (I, II, III, etc.)Year 1/Phase I . Jail Management System
3, Project period I Start: 1 % 1/02 I End: 09/30/03
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: Same as Chief Financial Officer County
Title:
Address: Area Code / Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code / Fax #
2, Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer Droaram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes X No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly ~
4. Vendor #: 59-6000-835
5. State Agency SAMAS #:
6, Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes - NoX.
7, Cash Advance: Will you request an advance?
Yes_ Amount NoX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
FDLE Byrne Formula Grant ApplIcatIon Package
Revised 03/25/2002
Grant Application
Section II - Page 3
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
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E. Pro'ect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed with
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions. Continue narrative on a
second a e if necessa . Do not exceed two a es.
The St, Lucie County Sheriff's Office Jail Management System is in desperate need of
replacement to ensure officer safety, data integrity, accurate records, and system/data
integration. Although the Sheriff's Office upgraded it's Offence/Incident and Traffic
Reporting Records Management System and added a wireless communications access
system, the deputies stiD needs to be able to access the inmate records at our jail to run
warrant checks. In Phase I of our project, to even consider wireless connectivity, the
Sheriff's Office must first look for a new base Jail Management System with compatible
technology and new hardware and networking. In Phase II of this project, the Sheriff's
Office will look at addition add-on modules such as Visitation, Commissary, Officers Log,
Special Officer's Log, Victim notification tracking, Bond, Laundry, Medical,
KitchenlInventory, Incident/Grievance, Education, Photo Imaging, Interface to
fingerprinting, VINES Victim Notification System Interface and third party commissary
vendor interfaces.
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In 1998, the St, Lucie County SheriWs Office purchase a Jail Management System
(Eagle/SSI) from a company called SSI and shortly after the purchase, the company
became bankrupt and shut down. Our department was forced into purchasing the
operating systemlIanguage code and hire a in house programmer to maintain the system
and make modifications, The only (in-house) person (Frank Hansler) who new the
language and was able to write the code to tweak the system had left the department about
four months ago for employment elsewhere. The system is also technologically maxed out
and no other modules can be added for system expansion and modification, The current
system in use called "Eagle", running on a operating system called Power Buüder, is
obsolete, on the verge of crashing and, is no longer supported by its developers.
In June of 2001, a needs assessment survey was given to employees at the jail. Several of
the responses to that survey expressed the need for a new system upgrade. They
recommended putting computer networked workstations and printers in all of the pods so
that they can access inmate information, online forms and programs that wiD help in
tracking and transporting of inmates. They say that they are moving 20 to 30 inmates daily
and the new Jail Management System will make inmate movement and headcounts more
accurate and improve record keeping, One employee surveyed said, "The computers are
needed to do away with hand written documents which can be a challenge to read
sometimes" Another employee survey said, "It would improve written reports and records
\..,.. management. It would make for better inmate relations,"
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 4
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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2. Project Description: Briefly describe proposed project activities. Refer to Appendix II,
Part 1, Pages 1-3 for a description of eligible project areas). You should include project
goals, administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the
application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
The St. Lucie County Sheriffs Office will purchase a new Jail Management System to Improve Jail Inmate
Records, save valuable employee time, improve data integrity, file management, reporting, enable system
integration and improve office safety.
The Jail Management System is a product of (HTE, Inc.) and which was selected because of It Integration
ability with the current Sheriffs Office (HTE, Inc.) Offense/lncidentfTraffic Records Management Program.
The (HTE, Inc.) wireless mobile computing (CDPD) program was purchased under last years
Communications 2000 IV) Byrne Grant project.
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The new Jail Management System delivers a comprehensive Jail management and inmate tracking solution
that provides the Information and technology needed to manage our jail records and jail operation in the
most efficient manner possible. The Jail Management System supports an abbreviated fast-path booking
procedures, handles cell assignments and tracks Inmates movement, various activities, and events. The
system also accounts for personal property, commissary, and laundry.
The HTE, Inc. Jail Management System provides a flexible turn-key jail management and Inmate tracking
solution that Includes online history, such as bookings, medical screening forms, and property and housing
assignments, to reduce liability risks. The system eliminates the need to memorize codes and
abbreviations and promotes accurate, uniform data entry with menu and table-driven options and online
help.
The new Jail Management System will also:
· Save time and eliminate errors by providing easily accessible information.
· Eliminate the need to re-key unchanged information by providing multiple way to search for old
records.
· Enable multiple data search to view or update by viewing lists in a variety of sequences.
· All current and complete information can be viewed and shared among those individuals using the
system.
· Allow user to search by partial name, federallD number, previous booking number, car license
number, and birthday. '
In addition, the new Jail Management System will:
· Improve billing by allowing the user to enter charges from multiple options, enter agencies for
which a bill should be created and, track charges with no bill. Provide monthly billings quickly,
eliminating time required of valuable, trained personnel to add up hours, days and charges.
· Improve jail inmate "user" history records by allowing the supervisor to print or view a complete
history showing all who have accessed inmate records and the jobs they perform.
· Expandable to add modular extensions such as visitation, medical, discipline, education and more.
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Base Jail Application Includes: Master Person Inquiry, Master Booking Inquiry, Fast Path Booking, Medical
Screening, Booking update, Property Update, Classification, Fast Path Release, Interrupted Sentence,
Event/Activity Entry Update, Inmate Banking, Change HousinglProperty Box Assignment, Bill Payment
Record, Inmate Transfer, Work Release, Inquiry Report Menu, User Menu, SS Admin. Reporting, Check
Writing, System Menu.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 5
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3, Proaram Objectives and Performance Measures: Up to three types of objectives may
be included in this section of your subgrant application, Le., Uniform Objectives, Project-
Specific Objectives and Self-Generated Objectives. If you are proposing a project in one of
the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of
Criminal Justice Grants, at (850) 410-8700 for further guidance, Continue on a second
a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to Appendix II,
Part II, for a listing of authorized program areas.
(#) 15C
(Title) Criminal Justice Record Improvement
b. List Uniform Objectives first, followed by any other appropriate objectives you may wish
to address. If additional objectives are included, please identify whether they are
Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives
form the basis for collection of data and quarterly performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area addressed
and include all appropriate questions).
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Conduct an analysis of the data elements necessary to support the operational and administration
information requirements of the agency as evidenced by the development of a data dictionary.
Part 1- During this reporting period, was an analysis of data element requirements completed?
Part 2- Durin this re ortin eriod, was a data dictiona com leted?
Identify reports necessary to support operational and administrative information requirements, as
evidenced by the development of report forms,
Part 1- During this reporting period, were report forms developed?
Establish a time schedule of activities for phased implementation of the system, as evidenced by a
written plan of action that identifies the tasks and staff responsible for those accomplishments.
Part 1- During this reporting period, was a written plan of action developed?
Automate a case management information and offender-based transaction system, as evidenced by
documentation of the system's hardware, software and operation policies.
Part 1- During this reporting period, was equipment installed and inventoried?
Part 2- During this reporting period, was system software developed or purchased and installed?
Part 3- Durin this re ortin eriod, were stem 0 erations lie and rocedures manuals ublished?
Report case disposition on-line daily to FDLE with an error rate of less than four percent.
Part 1- During this reporting period, were case dispositions transmitted daily on-line to and accepted by
FDLE?
Part 2 - Durin this re rtin eriod, did re orts have an error rate of less than four rcent?
Improve the quality, accuracy, completeness, and timeliness of criminal justice records, including adult
and juvenile criminal histories, sex offender/predator records, arrest records, arrest disposition records,
domestic violence felony and misdemeanor records, protection orders, firearms purchase records, as
well as court and prosecutor records. (Reference: Action Step 1 in the CJRI Plan.)
Part 1- During this reporting period, did you performs tasks related to Action Step 1. in the CJRI Plan?
Please re rt our ro ress in accom lishin these tasks.
15C.01
15C.02
15C.03
15C.04
15C.05
15C.06
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FaLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 1/ - Page 6
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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15C.07
15C.08
15C.09
15C.10
15C.11
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15C.12
15C,13
15C.14
15C,15
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Reduce the backlog of computerized criminal history records, including felony arrest records and felony
arrest disposition records, to be entered into the automated criminal history file. (Reference: Action Step
2 in the CJRI Plan.)
Part 1- During this reporting period, did you perform tasks related to Action Step 2. in the CJRI plan?
Please re ort our ro ress in accom lishin these tasks.
Automate all criminal justice records systems, (Reference: Action Step 3 in the CJRI Plan,)
Part 1- During this reporting period, did you perform tasks related to Action Step 3. in the CJRI plan?
Please report your progress in accomplishing these tasks.
Establish a program that supports the availability of criminal records data for authorized non-criminal
justice purposes, including background checks on persons with responsibility for children, the elderly or
the disabled, (Reference: Action Step 4 in the CJRI Plan.)
Part 1- During this reporting period, did you perform tasks related to Action Step 4. in the CJRI plan?
Please re ort our ro ress in accom lishin these tasks,
Implement and upgrade Automated Fingerprint Identification Systems (AFIS) and purchase supporting
livescan equipment. (Reference: Action Step 5 in the CJRI Plan.)
Part 1- During this reporting period, did you perform tasks related to upgrading and automating AFIS
equipment? (Action Step 5, in the CJRI plan), Please report your progress in accomplishing these
tasks in the narrative ortion of the re ort,
Perform baseline audits of criminal history information systems in the state, including systems of feeder
agencies and of the central repository itself; develop a capability to monitor and assess state progress in
meeting legislative and programmatic goals; and based on monitoring and assessment results, train
staff on criminal history information systems. (Reference: Action Step 6 in the CJRI Plan.)
Part 1- During this reporting period, were audits of criminal justice information systems performed? If
yes, describe them.
Part 2- During this reporting period, was progress made in developing a capability to monitor and
assess the state's efforts in meeting legislative and programmatic goals? If yes, briefly describe it.
Part 3- During this reporting period, was criminal justice information system training provided to staff? If
es, briefl describe it.
Improve the level of automation, accuracy, completeness, and flagging of adult and juvenile records,
including arrest, disposition and incarceration reporting. (Reference: Action Step 7 in the CJRI Plan,)
Part 1- During this reporting period, did you perform tasks related to Action Step 7. in the CJRI plan?
Please re ort our ro ress in accom lishin these tasks.
Support court-based criminal justice information systems that promote reporting dispositions.
(Reference: Action Step 8 in the CJRI Plan.)
Part 1- During this reporting period, did you perform tasks related to Action Step 8. in the CJRI plan?
Please re rt our ro ress in accom lishin these tasks,
Participate in systems integration plans that permit the interface of systems operated by different
criminal justice components. (Reference: Action Step 9 in the CJRI Plan.)
Part 1- During this reporting period, did you perform tasks related to Action Step 9. in the CJRI plan?
Please re ort our ro ress in accom lishin these tasks.
Support the development and maintenance of State Offender Identification and Registration System that
meets applicable Federal and State requirements. (Reference: Action Step 10 in the CJRI Plan.)
Part 1- During this reporting period, did you perform tasks related to Action Step 10, in the CJRI plan?
Please re ort our ro ress in accom lishin these tasks.
FDLE Byrne Formufa Grant Appfícation Package
Revised 03/25/2002
Grant Appfication
Section II . Page 7
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
4. Activitv Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An AX' has been inserted for reports with mandatory due
dates for all projects. Place an additional AX' to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed aQainst this schedule.
Subgrant Period
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar ADr Mav Jun Jul Aua SeD
Submit Financial Reimbursement X X X
Requests (03) (03) (03)
Submit Financial Closeout Package X
(03)
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Meeting (HTE), SO, County IT X X
Contract Review and Approval X X
Staff Training and Initial Installation X X X
Jail System Evaluation & Data Analysis X X X X X X X X X X
User Review X X X
Full Implementation X X X X X X X X X
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 8
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule
a, The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
SelVices, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs, Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank, Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505,25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Total
Match
Salaries And Benefits
Contractual SelVices
$69,825.00
$93,100.00
$23,275.00
Expenses
Operating Capital Outlay
$ 1,616.00
$1,212.00
$ 404.00
Indirect Costs
Totals
$71,037.00
$94,716.00
$23,679.00
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 9
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
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2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project
Costs should be included.
b, You must describe the line items for each applicable budget category for which you are requesting
subgrant funding, Provide sufficient detail to show cost relationships to project activities,
Reimbursements will only be made for items clearly identified in the budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional Daoes if necessarv,)
Please respond to the following five items before providing the Budget Narrative,
1. Identify your Specific sources of matching funds. [Source of match must be cash and represent no
less than twenty-five (25) percent of the project's cost.] Local Law Enforcement Trust Fund
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing
agency, is there a net personnel increase, or a continued net personnel increase from the initial year?
No: N/A If no, please explain.
Yes: N/A If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this plan.
~ *Prices base on estimated price quote from (HTE, Inc.) dated April 2, 2002
Contractual Services:
Application Software Proposed
Jail - Base Application (Single Facility)
Jail - Annual Maintenance Fee
Training & Implementation
Jails Training 10 days/4 trips
Other Services
Project Management - Levell
$ 55,000.00
$ 23,100.00
$ 10,000.00
$ 5,000.00
Total Contractual Services:
$ 93,100.00
*100% license Fees due upon receipt of Invoice
*Annual Maintenance will be due 120 days after the delivery of the application
software.
Operation Capital Outlay:
Computer Network Server for Jail Management Program
$ 1.616.00
Total Operating Capital Outlay: $ 1,616.00
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TOTAL PROGRAM COST: $94,716.00
FDLE Byrne Formula Grant Application Package
Revised 03125/2002
Grant Application
Section /I - Page 10
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section il - Page 11
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
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G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements setforth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Rnanclal GuIde.
2. Reports
a. Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1,
August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Performance
Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
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b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period, Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted, A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs, Reports are to
be submitted even when no reimbursement is being requested,
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions, Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9,
Program Income,)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG,
3. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures, All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG,
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FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 12
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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b, All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U,S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-11O, in their entirety.
c, All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
5. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipienfs project are eligible for reimbursement.
6. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
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8.
Travel and Training
a, All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel, Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b, The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes,
9. Allowable Costs
a, Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Govemments and federal OMB Circular A-87, ·Cost Principles
for State. Local and Indian Tribal Governments·, or OMB Circular A-21, ·Cost Principles for Educational
Institutions·.
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular
A-110 and Florida law to be eligible for reimbursement.
10. Program Income (also known as Project Generated Income)
Program income means the gross income eamed by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award, Program income shall be handled according to the OJP Financial Guide
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FDLE Byrne Formula Grant Application Package
Revised 03125/2002
Grant Application
Section 11- Page 13
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund),
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day, Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Departmentof
Justice Common Rule for State and Local Govemments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a, The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMS Circular A-11 O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-110.
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14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b, Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10,550 and 10,600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period, In order to be
complete, the submitted report shall include any management letters issued separately and managemenfs
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c, The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
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d. The subgrant recipient shall take appropriate corrective action within six (6) months ofthe issue date of the
audit report in instances of noncompliance with federal laws and regulations.
FatE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
SectIon II - Page 14
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f, Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exemptfrom
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 following the end of the
fiscal year.
g, If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
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16. Peñormance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date,
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
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FDLE Byrne Formula Grant Application Package
Revised 03125/2002
Grant Applk;ation
Section II - Page 15
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order,
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly,
19.
Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set fqrth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20.
Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes, These include, but are not
limited to:
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a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b, Budget deviations that do not meet the following criterion, That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le" increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category,)
d, Under no circumstances can transfers of funds increase the total budgeted award,
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions offact arising under this agreement and shall distribute its response to all concemed parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision,
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes,
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S, Department of Justice, or the Auditor General of the State of Florida, have the privilege
'-' of visiting the project site to monitor, inspect and assess work performed under this agreement.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 16
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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23. Access To Records
a, The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S, Department of
Justice, the U.S, Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee.
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26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for him/her, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority, The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority,
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F .5.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies,
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed,
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FDLE Byrne Formula Grant Application Package
Revised 03125/2002
Grant Application
SectIon II - Page 17
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Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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(2) Such background investigations shall be conducted at the expense ofthe employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing, The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997, This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S, DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S, Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction, The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
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31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals,
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c, This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award offederal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the 1055 of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
'-" the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 18
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b, The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated,
implemented and maintained a current EEO Program, Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, implemented and maintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject to
the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42,207 Compliance
Information).
c. Any state agency, county or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for $1,000,000 or more during any 18 month period in federal funds, must have approval of its
EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U.S. DOJ, OCR has approved an agency's
EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the
subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval
is more than two years old, an updated Plan must be submitted.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
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35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U,S.C. Section 1324a(e), Section
274A(e) ofthe Immigration and Nationality Act ("INN). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA, Such violation by the subgrant
recipient ofthe employment provisions contained in Section 274A(e) ofthe INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Polley Act (NEPA)
a, The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
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FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Application
Section /I - Page 19
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S, Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
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38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made, Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file,
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbving Activities, according to its
instructions.
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FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 20
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly,
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -tooStay"
Funds from this award may not be used to operate a 'pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate 'pay-to-stay" programs. 'Local jail", as referenced in this
- condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessment/impact statements as required under
the National Environmental Policy Act.
a, General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories,
\..,...
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment ofthe site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party,
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
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FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section Ii - Page 21
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5, and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 22
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
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H.
Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below,
Corrections on this page, Including
Strikeovers, whiteout, etc. are not acceptable.
Signature:
Typed Name and Title: Clavton H, Wilder. Community Proaram Administrator
Date:
\.
Typed Name of Subgrant Recipient: St. Lucie County Board of County Commissioners
Signature:
Typed Name and Title: Frannie Hutchinson. Chairperson, Board of County Commissioners
Date:
Typed Name of Implementing Agen : St. Lucie County Sheriffs Office
Signature:
Ie: Ken J. Mascara, Sheriff
Date:
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FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 23
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
,
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . .
(Select one of the following):
X-Meets Act Criteria
Does not meet Act Criteria
1 affirm that I have read the Act criteria set forth in the'Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
~Has a Current EEO Plan
_Does Not Have a Current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federal assistance is approved or face loss of federal funds.
Signature of Subgrantee Authorized Official
Type Name: Frannie Hutchinson
Title: Chairperson, Board of County Commissioners_
Subgrant Recipient: S1. Lucie County
Date:
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
EEO CertmcatJon
Appendix IV - Page 1 of 2
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
CRIMINAL JUSTICE AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Criminal Justice Agency. , ,(Select one of
the fol/owing):
x
Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that thé Implementing Agency, . . (Select one of the fol/owing):
x
Has a Current EEO Plan
Does Not Have a Current EEO Plan
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, implement, and main n such a Plan within 120
days after a subgrant application for federal assistance is aR r ved or fa loss of federal funds,
~
Sign
Type Name: Ken J. Mascara
Name of Subgrant Recipient: St. Lucie County Board of County Commissioners
Name of Criminal Justice Agency: St. Lucie County Sheriff's Office_
Title: Sheriff
Date:
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
EEO Certification
Appendix IV - Page 2 of 2
~ I TY ~f ~ Rï PIER ~I
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OFFICE OF THE MAYOR AND CITY COMMISSION
CITY HALL, 100 NORTH U,S. 1
P.O. BOX 1480
FORT PIERCE, FLORIDA 34954-1480
TEL. (561) 460-2200
, FAX (561) 467-9264
April 10, 2002
Mr. Clayton H. Wllder
Community Program Administrator
Office of Criminal Justice Grants
Business Support Programs Office
Department of Law Enforcement
2331 Phillips Road
Tallahassee, FL 32308
Dear Mr. Wllder:
In compliance with State of Florida, Rule 9B-61.003( 4)( d), F AC., the City ofFort Pierce approves
the distribution of$213, 112 (total allocation available), ofF ederal Fiscal Year 2002 Byrne Formula
Grant Program funds for the following projects within St. Lucie County:
Subgrantee Title ofProiect Dollar Amount
City of Fort Pierce Gang Abatement & Reduction II $71,037.00
City of Port 8t, Lucie Conun Crime Prevention (P AL)IV $71,038.00
SLC Sheriffs Office Records Enhancement Program $71,037.00
Edward G. Enns
Mayor
EGE/gsldp
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.
The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
The term "OCJG" refers to the Office of Criminal Justice Grants.
The term "subgrant recipient" or "subgrantee" refers to the goveming body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U.S. Secretary ofthe Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency
under the direction of an elected official (for example Sheriff or Clerk of the Court\.
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed b OCJG
Continuation of Previous Subgrant? 0 Yes 0 No Project ID # I Program Area #: CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant
5FY 2001 CJ Contract # 5FY 2002 CJ Contract #
2001 - CJ - 2H -~- 66 - 02 - 085 2002 - CJ - - - - -
B. ADDlicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Govemment): City of Fort Pierce County
Name of Chief Elected Official! State Agency Head: Edward G. Enns
Title: Mayor St. Lucie
Address: 100 N. Federal Hwy Area Code! Phone #
772-460-2200
City, County, State, Zip Code: Fort Pierce, SI. Lucie, FL 34982 SUNCOM #
E-mail Address: clo gailmstevens@hotmail.com Area Code! Fax #
772-489-2594
2. Chief Financial Officer of Subgrant Recipient tSubarantee)
Name of Chief Financial Officer: George Bergalis County
St. Lucie
Title: Director of Finance
Area Code! Phone #
Address: 100 N. Federal Hwy 772-460-2200
City, County, State, Zip Code: Fort Pierce, 51. Lucie, FL 34950 5UNCOM #
E-mail Address: cia gailmstevens@hotmail.com Area Code! Fax #
772-489-2594
3. Implementina Aaency
Name of Implementing Agency: Fort Pierce Police Department County
Name of Chief Executive Official! State Agency Head I Subgrantee representative
(if a subordinate agency of the subgrant recipient): Eugene G. Savage 51. Lucie
Title: Chief of Police
Area Code! Phone #
Address: 920 S. Federal Hwy 772-461-3820
,
City, County, State, Zip Code: Fort Pierce, St. Lucie, FI, 34950 SUNCOM #
Area Code! Fax #
E-mail Address: cia gailmstevens@hotmail.com 772-468-6867
FDLE Byrne Formula Grant Application Package
Revised 0312512002
Grant Application
Section II· Page 1
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
4. Project Director
Name of Project Director: Gail M. Stevens County
(Implementing Agency Employee)
Title: Grant Writer , St. Lucie
Address: 920 S. Federal Hwy. Area Code I Phone #
772-461-3820
City, County, State, Zip Code: Fort Pierce, St. Lucie. FL 34950 SUNCOM #
E-mail Address: gailmstevens@hotmail.com Area Code I Fax #
772-468-6867
5, Contact Person
Name of Contact Person: Same as above County
(if other than Project Director)
Title:
Area Code I Phone #
Address:
City, County, State, Zip Code: SUNCOM #
Area Code I Fax #
E-mail Address:
6. Person Responsible For Financial Reportina (If known)
Name: Gail M, Stevens County
St. Lucie
Title: Grant Writer
Area Code I Phone #
Address: 920 5, Federal Hwy 772-461-3820
City. County, State, Zip Code: Fort Pierce. St. Lucie, FI 34950 5UNCOM #
,
Area Code I Fax #
E-mail Address: aailmstevens@hotmail.com 772-468-6867
7. Person Responsible For Programmatic Perfonnance Reportina (If known)
Name: Gail M. Stevens County
St. Lucie
Title: Grant Writer
Area Code I Phone #
Address: 920 S. Federal Hwy 772-461-3820
City, County. State, Zip Code: Fort Pierce, 51. Lucie. FL 34950 SUNCOM #
Area Code I Fax #
E-mail Address: aailmstevens@hotmail.com 772-468-6867
I
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Application
Section II . Page 2
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: Gang Abatement and Reduction
2. Identify the year of the project (I, II, III, etc.) II ,
3. Project period I Start: 10-1-2002 I End: 9-30-2003
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: Same as Above County
Title:
, .
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer Droaram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes X No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly _X_
4, Vendor#: 5~000322
5. State Agency SAMAS #: None
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes_ No_X_ ,
7. Cash Advance: Will you request an advance?
Yes_ Amount No_X_
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
FDLE Byrne Formula Grant Application Package
Revised 0312512002
Grant Application
Section II - Page 3
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
E. Pro ect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed with
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions. Continue narrative on a
second a e if necessa . Do not exceed two a es.
After experiencing 16 homicides during the year 2000, half of which were identified as gang
related, the Fort Pierce Police Department formed a Task Force from members of each bureau
within the agency to combat this problem. Through crime analysis and review of intelligence
data, an increase was evident in violent crimes being perpetrated by gang members and
wannabe's.
A total of 21 gangs were identified county-wide with six very organized gangs operating within
the city limits. These members have been suspected in, and charged with, such crimes as
homicides, drive-by shootings, batteries, assaults, drug activity and graffiti.
Facing diminished manpower resources, exhausted overtime funding and a lack of the
technological tools needed to combat crimes committed by the gangs, the Fort Pierce Police
Department applied for, and was awarded, a Byrne State and Local Law Enforcement Formula
Grant under the Gang Abatement program.
The Fort Pierce Police Department remains flooded with concerns regarding gang activity
throughout the city. Requests for assistance come from citizens and merchants, both current
and prospective, news media and other law enforcement agencies. Although equipment
purchases and overtime resources is getting officers out in problem areas and increasing the
volume of intelligence gathered, the gang problem is far from being solved.
During the year 2001, there were a total of 12 local homicides with three ofthem linked to gang
members. In these cases, three gang members were arrested and charged, one gang member
has been arrested and an indictment is being sought, and in the final case, a gang member was
arrested but the grand jury declined the indictment (ruled self defense). Intelligence files have
been instrumental in identifying local gang members suspected in these and many other cases,
including homicide in Palm Beach County.
The Fort Pierce Police Department will utilize the equipment obtained through last year's grant,
while also taking advantage of additional technological tools, added manpower resources and
the continued use of crime analysis to overcome the problem of gangs in Ft. Pierce. Training
and information will continue to be disseminated to local schools, concerned citizens and other
law enforcement agencies which will further aid in the reduction of gang activity and gang
related crime in Ft. pierce. The results and effectiveness of the program will be made available
to the general public through our website, reinforcing relations and trust in our local law
enforcement providers. .
FDLE Byrne Formula Grant Application Package
Revised 03125/2002
Grant Application
Section 11- Page 4
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
2. Project Description: Briefly describe proposed project activities. Refer to Appendix 11,
Part 1, Pages 1-3 for a description of eligible project areas). You should include project
goals, administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the
application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a ès.
The Fort Pierce Police Department provides law enforcement and community crime prevention
services to all citizens living in the City of Fort Pierce, Florida. Our city is located on the
southeast coast of Florida and the police department services over 20 square miles and,
according to the 2000 census, approximately 37,273 residents. Our city is made up of many
cultures, ethnic groups and seasonal migrants. The northwest section ofthe city is responsible
for over 50% of the department's calls to service. This is also the area in which many of the
gangs have organized.
After experiencing sixteen homicides in 2000 and twelve in 2001, of which eight and three
respectively were attributed to gangs members, and also an increase in other serious crimes,
the Fort Pierce Police Department organized a task force of officers from all bureaus of the
department. This formation is expanding the department's abilities to track gangs and gang
members.
The Gang Reduction and Abatement Program is operating under the direction of Lt. Frank
Amandro, Commander of the Community Response Division and Sg1. Timothy Gahn of the
Special Operations Division. An additional 17 members, recommended by their supervisors,
represent all divisions and units within the agency. The Program Director, Gail M. Stevens, will
be responsible for all financial and programmatic reporting, project management, program
quality assurance and purchasing all program related equipment and supplies. This group
works in teams and conducts several operations monthly using various proactive and reactive
law enforcement measures, in addition to meeting monthly with representatives from other
agencies to discuss problems areas and proposed solutions.
Short Term Goals:
To significantly decrease the amount of serious crimes attributed to gangs and gang members,
arresting members and providing a deterrent to wannabes.
Long Term Goals:
To provide training and education to police officers and local citizens regarding gangs, gang
members, and their activities. To also take proactive measures within the community to protect
the citizens from, serious crimes committe~ by gangs and its gang members,
The gang task force will operate within' the corporate limits of the City of Fort Pierce.
Intelligence information discovered, regarding gangs and gang members outside the Fort
Pierce city limits, will immediately be sent to the proper authority. This will all be done with the
full support and cooperation of the Chief of Police.
FDLE Byrne Formula Grant ApplIcation Package
Revised 0312512002
Grant ApplIcation
Section II- Page 5
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
It is imperative that officers assigned to this gang task force be given all the technology and
equipment necessary to make this a productive program that has positive results. The
following equipment is needed for this project:
During the first year of this program, a Canon XL 1 S camcorder was purchased. Due to its
flexible capabilities, its usage has provided incredible video intelligence. It allows officers to
remain far away from a surveillance site and still obtain a high quality record of the activities
taking place. The purchase of a second camcorder of similar make and model will allow a
second team to work another surveillance site at the same time.
We would also like two compact camcorders with high film quality. These will allow officers
immediate access to video recording while patrolling the gang areas. The technology available
with these units deliver great looking video in less than perfect conditions. These units are also
completely compatible with the equipment already in use by the team, ' .
Digital cameras have proven to be a very valuable resource in the identification and tracking of
gang members. The purchase of an additional eight cameras will allow more patrol officers to
add or update the intelligence files as they come across gang members and wannabes,
Pole Can Video Surveillance Systems have proven their worth repeatedly. The use of these
units allow officers to monitor trouble spots from blocks away, while the subjects are completely
oblivious to their presence. This high quality system will greatly enhance surveillance abilities.
The purchase of two Personal Entertainment Organizers is requested to further enhance the
capabilities to store and retrieve pictures quickly and easily while in the field. We have found
that the Sony CLlÉ has an active matrix display, which will display color photos and short video
play back. This makes it an excellent tool so photos can be viewed while looking at the suspect.
We need to purchase one more Sony digital video walkman. This is a small, portable VCR that
allows the small digital tape, used in the digital camcorders, to be quickly played back and
transferred to a regular size VCR tape if needed.
Two laptops need to be purchased and maintained by lead team members, which specialize in
handling video and pictures. These would be Sony Laptops that are made to interface with
digital records and play video back. The portability of the laptop will give the team members the
ability to retrieve volumes of information in the field where it is needed most.
We need to purchase the current version of an invaluable software program, "Thumbs Up for
Law Enforcement", which is was designed specifically for tracking and maintaining suspect
photos and files. Photos and stats are instantly available for viewing or creating bulletins.
The final request is for the purchase of ac~ssories to go with the Semco Copcam which was
purchased under the previous year's progr.am. This is a small wireless video transmitter and
receiver system worn while mingling with gang members on the street or completing person or
vehicle searches. This will help identify gang members while providing protection for the officer
from false suspect accusations or witness statement retraction.
Monthly reports will be written assuring that the gang task force stays on task and meets the
required program goals and objectives.
FDLE Byrne Formula Grant ApplIcation Package Grant ApplIcation
Revised 0312512002 Section II· Page 6
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3, Proaram Obiectives and Performance Measures: Up to three types of objectives may
be included in this section of your subgrant application, Le., Uniform Objectives, Project-
Specific Objectives and Self-Generated Objectives. If you are proposing a project in one of
the Authorized Program Areas with no Uniform Objectives, contact' FDLE, Office of
Criminal Justice Grants, at (850) 410-8700 for further guidance. Continue on a second
a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to Appendix II,
Part II, for a listing of authorized program areas.
(#) 024
(Title) Gang Abatement
b. List Uniform Objectives first, followed by any other appropriate objectives you may wish
to address. If additional objectives are included, please identify whether they are
Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives
form the basis for collection of data and quarterly performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area addressed
and include all appropriate questions).
1) Identify, collect, document, track, maintain, and distribute information to law enforcement
units on 200 gang members.
· Monthly report sent to local law enforcement and school security on arrests of known
gang members, newly identified gang members and intelligence on criminal activity,
2) Arrest or assist in the arrest of 100 gang members or gang wannabe's on various law
violations,
. Target a minimum of 10 gang members monthly.
3) Transport 40 gang members or wannabe's during school hours who were truants or
suspended students.
· Monthly report documenting the contacts and arrests of local students going to school
security and school resource officers.
4) Educate 100 community members and community groups on issues concerning gangs,
· Disseminate gang information through crime watches and business associations monthly.
,
5) Publish 12 bulletins concerning gangs and gang members to all local law enforcement
agencies.
· Publish 'a report monthly on all 'program activities and disseminate to local law
enforcement.
FOLE Byrne Formula Grant Application Package
Revised 0312512002
Grant Application
Section II· Page 7
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
4. Actlvltv 1m Dlementatlon Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An ·X· has been Inserted for reports with mandatory due
dates for all projects. Place an additional ·X· to indicate times appli?lble to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterlv Performance ReDorts will be reviewed aaainst this schedule.
Subarant Period
(Beainnina Date - Endina Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Aor Mav Jun Jut Aua Seo
"
Submit Financial Reimbursement X X X X
Requests (03) (03) (03) (03)
Submit Financial Closeout Package X
(03)
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Task Force Activity X X X X X X X X X X X, X
Community Meetings/Bulletins X X X X X X X X X X X X
Multi-Agency Meetings X X X X X X X X X X X X
FDLE Byrne Formula Grant Application Package
Revised 0312512002
Grant ApplIcation
Section II - Page 8
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F, Project Bud et
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only In Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
$20,655.00
$6,885.00
$27,540.00
Contractual Services
Expenses
$17,457.00
$5,819.00
$23,276.00
Operating Capital Outlay
$32,925.00
$10,975.00
$43,900.00
Indirect Costs
Totals
$71,037.00
$23,679.00
$94,716.00
FDLE Byrne Formula Grant Application Package
Revised 0312512002
Grant Application
Section II· Page 9
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2, Budget Narrative .
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project
Costs should be Included.
b. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships .to project activities.
Reimbursements will only be made for items clearly identified in the budget narrative.
c. Costs must not be allocated or included as a cost to any other federally finan~d program.
(Continue on additional pages if necessary.)
Please respond to the following five items before providing the Budget Narrative.
1. Identify your Specific sources of matching funds. [Source of match must be cash and represent no
less than twenty-five (25) percent of the project's cost.] Matching funds, cash match will come from
the Police deparlment Grants budget category 3005.
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing
agency, is there a net personnel increase, or a continued net personnel increase from the initial year?
No: X If no, please explain. No, the average overtime salary rate indicated will
still be sufficient to cover personnel costs.
Yes: If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee.
There is not a set OCO threshold, this is determined by the specific item to be purchased, not
necessarily the amount. Most equipment has a $500.00 minimum. Exceptions are on a case by case
basis.
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this plan. Not
applicable.
Expenses
Printing and Reproduction: $
2 Rental Vehicles $300 per mth for 12 months: $
Confidential Funds: $
Postage charges: $
Office Supplies - Film, Tape, etc.: $
Computer Maintenance/Software , $
Registration Fees for travel, training, Perdiem, etc.: . $
Uniforms: , $
Miscellaneous(including accessories for below): 1$
. Total Expenses '$
FDLE Byme Formula Grant Application Package
Revised 03/25/2002
800.00
7,200.00
3,500.00
320,00
1 ,500.00
1 ,500.00
3,500.00
800.00
4,156.00
23,276.00
Grant App/lcatlon
Section 1/- Page 10
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Application for Funding Asslstanèe
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Operating Capital Outlay
Pole camera
Canon top-end Camcorder with lenses:
2 Sony mini camcorders:
8 Sony digital cameras with memory stick:
1 Sony digital video walkman:
2 Sony laptops with accessories
2 Sony CLlé PEO
Semco Copcam accessories
$
$
$
$
$
$
$
$
20,000.00
6,000.00
3,600.00
4,000.00
1,500.00
4,000.00
800.00
4,000.00
Total Operating Capital Outlay $43,900.00
Salaries and Benefits
Overtime $27 an hour
5 hrs per month
17 officers
Total
(Medicare, Social Security, Withholding tax. Police Retirement)
$ 27,540.00
Total Program Budget $
94,716.00
·Purchasina methods to be used will conform to existina federal. state and local laws and reaulations.
FDLE Byrne Fonnula Grant Application Package
Revised 03/2512002
Grant Application
Section II - Page 11
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Proaram
G, Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agendes upon signed acceptance of the subgrant award appear in this section, Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth In the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial GuIde.
2. Reports
a. Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1,
August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Perfonnance
Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Finandal Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterty Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Finandal Claim Reports shall be submitted, A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants, A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested,
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarteriy Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9.
Program Income.)
c. Other Reports
The subgrant recipient shall submit oth~r reports as may be reasonably required by OCJG,
3. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fi! C81 control and fund accounting procedures that assure proper
disbursément and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according'to provisions of the project budget as approved by OCJG.
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Application
Section /I. Page 12
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U,S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMS) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
5. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
6. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide. and the U,S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds,
8. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations. but not in excess of provisions in
Section 112,061, Florida Statutes.
c, All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
9. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State And Local Govemments and federal OMS Circular A-87, ·Cost Principles
for State. Local and Indian Tribal Governments", or OMS Circular A-21, ·Cost Principles for Educational
Institutions·.
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMS Circular
A-110 and Florida law to be eligible for reimbursement.
10. Program Income (also known as Project Generated Income)
Program income means the gross income e~rned by the subgrant recipient during the subgrant period, as a
direct result'of the subgrant award. Program income shall be handled according to the OJP Financial Guide
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Application
Section II· Page 13
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Application for Funding Assistance
Florida Department of L.aw Enforcement
Edward Byrne Memorial State and L.ocal L.aw Enforcement Assistance Formula Grant Program
and U,S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206-
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governments, and in applicable state statufes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide. U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMS Circular A-110.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is govemed by the terms of the OJP Financial Guide, and the U.S, Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a, The copyright in any work developed under an award or subaward, and
b, Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
Identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10,550 and 10.600, Rules of the Florida Auditor
General.
b, A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and managemenfs
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department ,nd will be returned to the subgrant recipient.
. ,
c. The subgrant recipient shall have all audjts completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations,
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II . Page 14
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 foilowing the end of the
fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
16. Peñonnance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part, In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction, The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date,
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
FDLE Byrne Formula Grant Application Package
Revised 0312512002
Grant Application
Section 11- Page 15
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but In every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, 'and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and '
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly,
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes, These include, but are not
limited to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b, Budget deviations that do not meet the following criterion, That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount oftransfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a, The Department shall make its decision in writing when responding to any disputes, disagreements or
questions offact arising under this agreement and shall distribute its response to all concemed parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision. '
b. Ifthe subgrant recipient appeals the Departmenfs decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Deþartmenfs cferk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule ,28-1 06.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver pf proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
FDLE Byrne Formula Grant ApplIcation Package
Revised 0312512002
Grant ApplIcation
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any oftheir duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U,S, Department of
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or Its contractor in conjunction with this agreement. '
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee,
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for himlher, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority. The letter Indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority,
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions ofthe central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F .S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records,checks through the Federal Bur~au of Investigation, and may include local criminal records checks
througlflocallaw enforcement agencies:
(1)
Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
FDLE Byrne Fonnula Grant Application Package
Revised 03/25/2002
Grant Application
Section II- Page 17
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing, The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components·, January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S, Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a, The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42
U.S,C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance, Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Ifthe subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds, The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds, The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds '
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial'Guide is required from all proje~s that are involved with confidential funds from either Federal or
matching 'funds, The signed certification must be submitted at the time of grant application,
,
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefrts of. or otherwise subjected to discrimination under grants awarded pursuant to Trtle VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Trtle IX of the
FDLE Byrne Formula Grant Application Package Revised 03/25/2002
Grant Application
Section II· Page 18
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FlorIda Department of Law Enforcement
Edward Byrne MemorIal State and Local Law Enforcement Assistance Formula Grant Program
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a criminal justice agency that is the Implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or heve not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, Implemented and maintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject to
the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance
Information).
c, Any state agency, county or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for $1,000,000 or more during any 18 month period in federal funds, must have approval of its
EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U,S. DOJ, OCR has approved an agency's
EEO Plan during the lwo previous years, it is not necessary to submit another EEO Plan. Instead, the
subgrantee need only send a copy of its approval letter from the OCR. However, ifthe EEO Plan approval
is more than lwo years old, an updated Plan must be submitted.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C, Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
FDLE Byrne Formula Grant Application Package
Revised 0312512002
Grant Application
Section 11- Page 19
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Florida Department of Law Enforcement
Edward Byrne MemorIal State and Local Law Enforcement AssIstance Fonnula Grant Program
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debannent and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participanfs Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbvina Activities, according to its
i 1structions.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant ApplIcation
Section II· Page 20
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a ·pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adultfacility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay-ta-stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessmentlimpact statements as required under
the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local
environmental, health and safety laws and regulations applicable to the investigation and closure of
clandestine methamphetamine laboratories and the removal and disposal ofthe chemicals, equipment,
and wastes used in or resulting from the operation of these laboratories,
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative
involving the identification, seizure, or closure of clandestine methamphetamine laboratories can result in
adverse health, safety and environmental impacts to (1) the law enforcement and other governmental
personnel involved; (2) any residents, occupants, users, and neighbors ofthe site of a seized clandestine
laboratory; (3) the seized laboratory site's immediate and surrounding environment of the site(s) where
any remaining chemicals, equipment, and waste form a seized laboratory's operations are placed or come
to rest.
Therefore. the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required'safety equipment;
FDLE Byrne Formula Grant Application Package
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Grant ApplIcation
Sect/on II - Page 21
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Application for Funding Assistance
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at property licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7, Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance; ,
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (Ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9, Included among the personnel Involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Fonnula Grant Application Package
Revised 0312512002
Grant Application
Section II· Page 22
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
H. SI
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, Including
Strikeovers, whiteout, etc, are not acceptable.
Signature:
Typed Name and Title: Clavton H. Wilder. Community Proaram Administrator
Date:
Signature:
Typed Name of Subgrant Recipient:
Typed Name and Title: Edward G. Enns
Date: ADril15. 2002
Signature:
Typed Name of Impleme
Typed Name and Title:
,
Euaene G. Såvaae. Chief of Police
Date: . ADri115. 2002
FDLE B me Formula Grant A Ilcatlon Packa e
Revised 0312512002
Grant A llcation
Section II· Page 23
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) . . .
(Select one of the following):
...K.-Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women, I also affirm that
the Subgrant Recipient, , , (Select one of the following):
...K.-Has a Current EEO Plan
_Does Not Have a Current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not hav a current written
EEO Plan, federal law requires it to formulate, implement, and maint' uch a n within 0 days
after a subgrant application for federal assistance is approved or fac of fe I fu
Type Name: Edward G. Enns
Title: Mavor
Subgrant Recipient: City of Fort Pierce
Date:
FDLE Byrne Formula Grant ApplIcation Package
Revised 0312512002
EEO Certification
Appendix IV - Page 1 of 2
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
CRIMINAL JUSTICE AGENCY CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that this Criminal Justice Agency, . .(Select one of
the following):
x
Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions, I understand
that if the Implementing Agency meets these criteria, it must formulate, implement and maintain a
written EEO Plan relating to employment practices affecting minority persons and women. I also affirm
that the Implementing Agency. . . (Select one of the following):
x
Has a Current EEO Plan
Does Not Have a Current EEO Plan
I further affirm that if the Implementing Agency meets the Act criteria and does not have a current
written EEO Plan, federal law requires it to formulate, imple , a aintain such a Plan within 120
days after a subgrant application for federal assistance is pr d r face loss of federal funds.
Signature
Type Name: Euaene G, Savaae
Name of Subgrant Recipient: City of Fort Pierce
Name of Criminal Justice Agency: Fort Pierce Police Department
Title: Chief of Police
Date: April 11, 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
EEO Certification
Appendix IV-Page 2 of 2
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APPENDIX V - CONFIDENTIAL FUNDS CERTIFICATION
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Certification Regarding Confidential Funds
A signed certification that the project director has read, understands, and agrees to abide by the
provisions in Chapter 8 ofthe Office of Justice Programs' (OJP) Financial Guide is required from all
projects that involve confidential funds from either Federal or matching funds. The signed
certification must be submitted at the time of the grant application. .
(To Be Completed by OCJG) Project Title:
Project Number:
Gang Abatement and Reduction II
Name of Subgrantee: City of Fort Pierce
Name of Implementing Agency: Fort Pierce Police Department
Address: 920 S. Federal Hwy
Fort Pierce, St. Lucie, FL 34950
Name of Project Director: Gail M. Stevens, Grant Writer I Telephone Number:
772-461-3820
This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential
funds as set forth in the effective edition of OJP's Financial Guide for grants,
- Yn. ~
ae ·n , I.na ure, ea 0 m. emen In. . enc or roec Irec or
DEFINITlmJS FOR TYPES CF
SPECIAL LAW ENFORCEMENT OPERATIO~jS
D t A I 11 2002
åi"
t A
P
t D t
S
1, Purchase of Services (PIS), This category includes travel or transportation of a non-federal officer or an
informant; the lease of an apartment, business front, automobiles, aircraft or boat, or similar effects to
create or establish the appearance of affluence; andlor meals, beverages, entertainment and similar
expenses (including buy money and flash rolls, etc.) for undercover purposes, within reasonable limits.
2. Purchase of Evidence (PIE), This category is for the purchase of evidence andlor contraband such as
narcotics and dangerous drugs, firearms, stolen property, counterfeit tax stamps, etc., required to
determine the existence of a crime or to establish the identity of a participant in a crime.
3. Purchase of Scecific Information (P/I)' This category includes the payment of monies to an informant
for specific information. Other informant expenses classified under PIS may be charged accordingly.
FDLE Byrne Formula Grant Application Package
Revised 0312512002
Confidential Funds Certification
Appendix V - Page 1
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Please read instructions before completing this application,
The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
The term "OCJG" refers to the Office of Criminal Justice Grants.
The term "subgrant recipient" or "subgrantee" refers to the goveming body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency
under the direction of an elected official (for example, Sheriff or Clerk of the Court).
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed b OCJG
Continuation of Previous Subgrant? 0 Yes 0 No Project 10 # I Program Area #: CFDA#: 16.579
If Yes, enter CJ Contract # of Previous Subgrant
SFY 2002 CJ Contract # SFY 2003 CJ Contract #
2002 - CJ - g¡J - 10 - 66 - 02 - 084 2003 - CJ - _ - _ - _ - _ - _
B. Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Govemment): City of Port St Lucie County
Name of Chief Elected Official! State Agency Head: Robert E. Minsky
Title: Mayor, City of Port SI. Lucie St. Lucie
Address: 121 SW Port SI. Lucie Blvd., Bldg. A Area Code ( Phone #
772-871-5159
City, County, State, Zip Code: Port SI. Lucie, Florida, 34984 SUNCOM #
222-5159
E-mail Address: Mayor@cityofpsl.com Area Code! Fax #
772-871-7382
2. Chief Financial Officer of Subgrant Recipient ISubarantee)
Name of Chief Financial Officer: Debbie C. Shinn County
Title: Finance Department, City of Port SI. Lucie St. Lucie
Address: 121 SW Port SI. Lucie Blvd" Bldg. A Area Code { Phone #
772-871-5190
City, County, State, Zip Code: Port SI. Lucie, Florida, 34984 SUNCOM #
222-5190
E-mail Address: debbies@citvofpsl.com Area Code { Fax #
772-871-5203
3. Implementing Agency
Name of Implementing Agency: Port SI. Lucie Police Department
Name of Chief Executive Official! State Agency Head! Subgrantee representative County
(if a subordinate agency of the subgrant recipient): John M. Skinner
Title: Chief of Police St. Lucie
Address: 121 SW Port SI. Lucie Blvd" Bldg. C Area Code! Phone #
772-3444278
City, County, State, Zip Code: Port St. Lucie, Florida, 34984 SUNCOM #
2224278
E-mail Address: iskinner@citvofusl.com Area Code! Fax #
772-871-5251
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4. Prolect Director
Name of Project Director: Steven Claus
(Implementing Agency Employee) County
Title: Lieutenant, Community Programs St. Lucie
Address: 121 SW Port St. Lucie Blvd., Bldg. C Area Code I Phone #
772-871-5268
City, County, State, Zip Code: Port St. Lucie. Florida, 34984 SUNCOM #
222-5268
E-mail Address: sclaustã>.citvofDsl,com Area Code I Fax #
772-871-7685
5. Contact Person
Name of Contact Person: Abraham Alvarez
(if other than Project Director) County
Title: Fiscal Manager St. Lucie
Address: 121 SW Port St. Lucie Blvd., Bldg. C Area Code I Phone #
772-871-5031
City, County, State, Zip Code: Port St.lucie. Florida, 34984 SUNCOM #
222-5031
E-mail Address: aalvarez@citvofDsl.com Area Code I Fax #
772-871-5251
6. Person ResDonsible For Financial ReDortina lif known)
Name: (Same as #5 above.) County
Title:
Address: Area Code I Phone #
City, County, Slate, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
7. Person ResDonsible For Proarammatic Performance ReDortlna lif known)
Name: Timothy Reilly
County
Title: Officer I Executive Director St. Lucie
Address: 121 SW Port St. Lucie Blvd., Bldg. C Area Code I Phone #
772-398-9436
City, County, State, Zip Code: Port St. Lucie, Florida, 34984 SUNCOM #
E-mail Address: treillvtã>.citvofDsl.com Area Code I Fax #
772-871-7685
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C. Administrative Data
1. Project TiUe: Port St. Lucie Police Athletic League
2. Identify the year of the project (I, II, III, etc.): IV
3. Project period I Start: 10101/02 I End: 9/30103
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: County
Title:
Address: Area Code I Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer øroaram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes X No
3. Frequency of Fiscal Reporting: MonthlY-1L Quarterty_
4. Vendor #: 59-6141662
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes_ No-L
7. Cash Advance: Will you request an advance?
Yes - Amount No-L
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
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E. Pro·ect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed wth
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions. Continue narrathe on a
second a e if necessa . Do not exceed two a es.
The objective of our Police Athletic League is to maintain a low incidence of juvenile delinquency and
crime. A secondary objective is to engage our youth through organized cultural, educational and sporting
activities, which in turn will result in productive relationships between the police and the youth of our
community. Our goal is to help our youth to reach their full potential.
Some of our primary target areas are the low-income housing areas located on the east side of our city.
According to our police statistics, calls for service and arrests for juvenile crime or other deviant behavior
remain highest in that area. The Police Athletic League's desire is to expand activities in that
neighborhood. Our new gymnasium facility is now open to these youths. However, many of our activities
remain portable and can move to address potential juvenile crime issues.
Another problem faced is that of juvenile delinquency, which often leads to vandalism, burglaries, and
theft. Adding to this problem is the large percentage of working parents who travel outside our city for
work. This leaves behind latchkey children, which this funding will help provide activities to curb these
behaviors.
The Port St. Lucie Police Department constantly strives to Identify new problems via Community Policing
initiatives. While the City of Port of St. Lucie remains one of the fastest-growing cities in the state, this
growth will continue to lead to new challenges that we must address.
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2, Project Description: Briefly describe proposed project activities. Refer to Appendix II,
Part 1, Pages 1-3 for a description of eligible project areas). You should include project
goals, administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the
application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
Proaram Description. The Port St. Lucie Police Athletic League will continue to offer successful programs,
utilizing this funding to help reduce juvenile crime. We will also continue our collaborations with a number
of other organizations in our community, with the intent to improve the quality of life for our residents.
Programs will run out of our new gymnasium facility located in the east section of our city. Some
programs will be held elsewhere.
Oraanizational Structure. The Police Athletic League is a collaboration between the Police Department
and non-profit corporations Board of Directors. The Board of Directors consists of police officers and
business professionals in our community, which provides a mechanism for public review and input.
Numbers and Tvpes of Personnel. A full-time, paid Executive Director (police officer) manages all
programs. A part-time Program Assistant (civilian) assists with programming. Both of these positions will
continue to be funded with this grant. The Police Department Community Programs Secretary assists with
office work, and volunteers are used as coaches. The PAL. Executive Director reports to a Lieutenant
and the PAL. Board of Directors.
Equipment and Facilities. Programs are held at various locations, which can be moved as necessary.
Transportation is carried out with the use of a van that was purchased in the first year of this grant. The
Police Department supplies additional transportation needs.
Taroet Population. The Port St. Lucie Police Athletic League targets children ages eight to 18 in a variety
of cultural, educational and sporting activities. Our PAL. will focus on participation in existing programs
as well as new programs at our facility or other collaborating centers. By bringing police officers,
concerned citizens, and at-risk youth together, the Police Athletic League hopes to deter crime and foster
positive life experiences.
The following is a list of specific activities:
> Continue our Community Policing initiatives and work closely with community organizations.
> Participate in various sporting events and tournaments such as baseball, basketball, boxing and golf.
> Provide a latchkey program to include various sporting, educational and recreational activities.
> Take part in our city beautification project on "Clean Up Port St. Lucie" weekend.
> Work together with DARE officers and school resource officers to emphasize drug and violence
prevention/education.
> Collaborate with other organizations like our local Elks Lodge to "Send a PAL. to Camp" during
summer months (free of charge).
> Participate in statewide and national Police Athletic League events and conferences.
> PAL. will operate year round and provide support to other collaborative organizations.
> Participate in community service projects such as clean-ups, parades, etc.
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. ProQram Objectives and Peñormance Measures: Up to three types of objectives may be
included in this section of your subgrant application, i.e., Uniform Objectives, Project-Specific
Objectives and Self-Generated Objectives. If you are proposing a project in one of the Authorized
Program Areas with no Uniform Objectives, contact FDLE, Office of Criminal Justice Grants, at
850 410-8700 for further uidance, Continue on a second a e if necessa .
a. List the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, fora listing
of authorized program areas.
04A
(#)
Communitv Crime Prevention
(Title)
b, List Uniform Objectives first, followed by any other appropriate objectives you may wish to address. If
additional objectives are included, please identify whether they are Project Specific or Self-Generated
Objectives. Uniform and Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Obiectives (Mandatory, copy as worded for the program area addressed and include all
appropriate questions).
04A.01 Provide 100 alternative drug free events. (Altemative drug free events include such things as
sporting games, field trips, parties, etc., i.e., any participatory event designed to strengthen the
antl-drug message and bond those participating in the event.) Nole, this is 100% increase over last year.
Increase youth participation in National/Florida Police Athletic League activities or other youth-related
activities. Under performance measure 04A.01, PAL. will provide new or expanded programs for 350
youths during the grant cycle. This will measured and documented by program rosters.
Also, PAL. will provide no less than 10,000 contact hours of new or expanded Police Athletic League or
other youth programming. Participation rosters will document participation.
04A.02 Present 25 crime and substance abuse prevention/education classes.
Building communication and rapport between law enforcement and youth. Under performance measure
04A.02, the Police Athletic League and Police Staff will act as mentors and provide an additional 5,000
contact hours with youth. Rosters and attendance reports will document this measure.
In addition, the Port St. Lucie Police Department will conduct and maintain criminal background checks
on all employees and volunteers in accord with the Florida Department of Juvenile Justice standards.
04A.03 Conduct 25 life skill development education classes.
Provide life management or other related educational components to participating youths. Under
performance measure 04A.03, educational components will be provided where appropriate and
program rosters will be used to track youth participation.
04A.09 Conduct 4 community service projects which may Include neighborhood clean-ups, parades, etc.
Under this performance measure, PAL. will facilitate at least 20 hours of community service projects
during the grant cycle. These projects include community clean-ups after festivals or events as well as the
annual City of Port 51. Lucie Beautification Project. This is in addition to youth participation in parades.
This will measured with participation rosters,
04A.11 Provide 2 youths with Summer Camp activities.
Provide at least 2 PAL. members with the opportunities to attend the Elks Lodge Summer Camp in
accordance with their rules. Other camp possibilities may also be feasible during the grant cycle.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 6
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4, Actlvltv ImDlementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic, An "X" has been inserted for reports with mandatory due
dates for all projects. Place an additional "X' to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading 'Programmatic
Activities.' Your Quarterlv Performance Reports will be reviewed against this schedule.
Subgrant Period
10-1-02 I 9-30-03
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr Mav Jun Jul Aua Sep
Submit Financial Reimbursement X X X X X X X X X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
PAL. Baseball X X X X X X X X X X X X
PAL. Karate X X X X X X X X X X X X
PAL. Boxing X X X X X X X X X X X X
Community Service Projects X X X X X X X X X X X X
Youth Director Council
Crime I Drug Prevention X X X X X X X X X X X X
State I National PAL. Events X X X X X X X X X X X X
PAL. Summer Golf X X X
Summer Camps X X X
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Application
Section II - Page 7
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses. Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank,
Budget Category
Federal
Match
Total
Salaries And Benefits
$61,826
$20,609
$82,435
Contractual Services
Expenses
$9,212
, $3,070
$12,282
Operating Capital Outlay
Indirect Costs
Totals
$71,038
$23,679
$94,717
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 8
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and
Benefits, Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project
Costs should be included.
b. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities.
Reimbursements will only be made for items clearly identified in the budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional Daaes if necessarv.!
Please respond to the following five items before providing the Budget Narrative.
1, Identify your Specific sources of matching funds. [Source of match must be cash and represent no
less than twenty-five (25) percent of the project's cost.]
Matching funds (25%) for this project will be obtained from the CIty's General Fund.
2. If Salaries and Benefits are included in the budget as Actual Costs for staff In the implementing
agency, is there a net personnel Increase, or a continued net personnel increase from the initial year?
No: If no, please explain.
Yes: X If yes, please list number and titie of position and type of benefits.
One full-time sworn Police Officer/PAL. Executive Director (40 hrs/wk) with full benefits (FICA,
Medicare, pension, health Insurance, workmen's and unemployment compensation). (1 fte)
One part-time civilian P.A.L. Assistant (20 hourslweek) with partial benefits (FICA, Medicare,
workmen's, and unemployment compensation). (.5 fte)
3. Indicate the OCO threshold established by the subgrantee. $750
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e,g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this plan.
Not Applicable.
SALARIES AND BENEFITS:
P.A.L. Officer I Executive Director Salary
PAL. Part-Time Assistant
Overtime for Officer
Special Pay (Officer incentive pay for education/career dev.)
FICA
Medicare
Retirement/Pension (Officer only)
Health Insurance (Officer only)
Workmen's Compensation
Unemployment Compensation
Total Salaries and Benefits
Budget Summary:
Salaries & Benefits
Expenses
Total Budget
$82,435
$12,282
$94,717
FDLE Byrne Formufa Grant AppffcatJon Package
Revised 03/25/2002
$47,773
$10,287
$ 1,858
$ 2,940
$ 3,897
$ 911
$ 5,520
$ 8,785
$ 150
$ 314
$82,435
Grant Appflcatlon
Section If - Paga 9
\.,
FDLE Byrne Formula Grant Application Package
Budget Breakdown:
Federal Support @ 75%
Local Matching Funds @ 25%
Total Budget
Port St. Lucie Police Athletic League IV
OPERATING EXPENSES:
Gas & 011
Repair & Maintenance of Vehicle
Includes maintenance charges and new tires.
Travel Expense
Includes State and National PAL conferences.
Insurance
Uability Insurance.
Utilities
Includes monthly utility costs In PAL Building for electricity,
telephone, and water. Estimated at $500lmonth.
Office Supplies
Includes desk supplies, protective padding for PAL gym area,
and color copier costs.
Operating Supplies
Includes uniforms, batteries, cleaning & shoe allowances,
toner, film, etc.
Training & Education
Includes costs for training & conference registrations.
Grand Total- Operating Expense
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Section II - Page 9 (Cont'd)
$71,038
$23.679
$94,717
$ 1,000
$ 599
$1,100
$ 523
$ 6,000
$ 1,860
$ 800
~
$12,282
All purchases will be made in accordance with existing federal, state, and local laws and
regulations.
,
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local govemment (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
, current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide.
2. Reports
a. Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May 1,
August 1, and within forty-five (45) days after the subgrant termination date, In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Pelformance
Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
3. Fiscal Control and Fund Accounting Procedures
a, The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on
this project shall be disbursed according to provisions of the project budget as approved by OCJG.
FDtE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 10
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110. in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
5. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
6. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
8. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b, The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes,
9. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles of
allowability and standards for selected cost items setforth in the OJP Financial Guide, U,S. Department of
Justice Common Rule for State And Local Governments and federal OMB Circular A-87, "Cost Principles
for StateL Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b, All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular
A-110 and Florida law to be eligible for reimbursement.
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 11
\w
..."
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
and U,S. Department of Justice Common Rule for State and Local Govemments (reference 31 CFR Part 206 _
Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund),
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall be
based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department of
Justice Common Rule for State and Local Governrnents, and in applicable state statutes. The Departmenfs
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate to
this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and managemenfs
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of the
audit report in instances of noncompliance with federal laws and regulations.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 12
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or its
designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 following the end of the
fiscal year.
g. If this agreement is closed out without an audit, the Department reselVes the right to recover any
disallowed costs Identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those selVices
satisfactorily performed prior to the effective date of such sanction,
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request a
revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
FDLE Byrne Formula Grant Application Package
Revised 03125/2002
Grant Application
Section /1 - Page 13
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes In this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes. These include, but are not
limited to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transferfunds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le" increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties. The
subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b, If the subgrant recipient appeals the Departmenfs decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Departmenfs clerk (agency clerk). The subgrant recipienfs right to
appeal the Departmenfs decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code, Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, ofthe U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Application
Section II- Page 14
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S, Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
books, documents, papers and records of the subgrant recipient, implementing agency and contractors for
the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons,
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee,
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for him/her, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a, All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses to
cooperate in such investigation or refuses to submit fingerprints shall be disqualified for employment
in such position or, if employed, shall be dismissed.
FaLE Byrne Fonnula Grant Application Package
Revised 03/25/2002
Grant ApplIcation
Section 11- Page 15
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available to
U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a, The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968, 42
U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made, If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance, Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award offederal funds. The subgrant recipient is
responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds, The signed certification must be submitted at the time of grant application,
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in, be
refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI of
the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
FDLE Byrne Formula Grant Application Package
Revised 03125/2002
Grant Application
Section II - Page 16
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, implemented and maintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject to
the sanctions in the Justice System Improvement Act of 1979, Pub. l. 96-157,42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance
Information).
c, Any state agency, county or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for $1 ,000,000 or more during any 18 month period in federal funds, must have approval of its
EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U.S. DOJ, OCR has approved an agency's
EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the
subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval
is more than two years old, an updated Plan must be submitted.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local govemment services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation ofthe employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 17
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example, in
office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized by
the Department.
38. Federal Restrictions on Lobbying
a, Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress In
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbvina Activities, according to its
instructions.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant ApplIcation
Section Ii-Page 18
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It
does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means a
program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply with
this condition, which provides for individual site environmental assessmentlimpact statements as required under
the National Environmental Policy Act
a, General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1 ) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party,
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2, Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and ather personnel assigned by the subgrantee to either the seizure or
closure of clandestine methamphetamine laboratories;
3, As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 19
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (Ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9, Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant ApplIcation Package
Revised 0312512002
Grant ApplIcation
Section II - Page 20
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below,
Corrections on this page, Including
Strikeovers, whiteout, etc. are not acceptable.
~~þ,fE'prld
epa~e?t~9f"La,Y,{,§l1f9~~e
Office .of Criminal Justice Gran
Signature:
Typed Name and Title: Clavton H. Wilder. Community Proaram Administrator
Date:
Typad Nama 01 s~ R~a~' Port St. loc;a
~Mtum /ÔÄ<.1:JC!dt£....:I
Typed Name and Title: Robert E. Minskv. Mavor
~~/o~
Date:
: ",_u .........; ..;. ~.. .... ',:,.... '" __ :..',.. .. .. ',0_ ._._ ,:.._ .. .. .. _,. '," ;-;"::"" , .. ........ .,_, ;. '-:', ;
'-"',-::-<'". --_--:»t:;~-:;':.:::.···· ,,:'~/::>-" '-','o.':i.':; -,'"
,",":, ','/~ ~1:;t~,: Implementing Agenc
. Offlciàl, Administrator or Designated Repr
,- ": .",'::.,' . . .,:':. ';::.. ...,.;.....', '''_' ""',' .. :.c",' - '.' /;::;;..;;.c.-;....... _, ".." ...... .. .'- '. ...~
Typed Name of Implementing Agency:
Port St. Lucie Police Decartment
Signature: ~. --7?! ~
Typed Name and Title:~ohn M. Skinner. Chief of Police
~-~
Date: ::5 - / - (;) Z
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Applfcatlon
Section If - Page 21
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APPENDIX 1- FIFTY-ONE (51) PERCENT LETTERS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
Letters from at least 51 percent of the local units of govemment, representing at least 51 percent of the county
population must be submitted with the application for funding. The letters should follow the format presented
below. Each letter must be signed by the chief elected official ofthe unit of government Identified as approving
the distribution of funds.
May 1, 2002
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Business Support Programs Office
Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 9B-61.003(4)(d), FAC., the City of Port St. Lucie
approves the distribution of $ 213.112 (total allocation available) of Federal Fiscal Year 2002 Byrne Formula
Grant Program funds for the following projects within St. Lucie County:
Subgrantee
(Citv or County)
City of Port St. Lucie
SLCSO Records Enhancement
Program
Dollar Amount
(Federal Funds)
$71,038
$71,037
$71,037
Title of Proiect
Community Crime Prevention (PAL)
City of Fort Pierce
St. Lucie County
Gang Abatement & Reduction"
Robert E. Minsky
Mayor, City of Port St. Lucie
RMlaa
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
51% Letter of Approval
AppendIx I - Page 1
Vi
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Agenda Request
Item Number
Date:
1
May 14, 2002
Consent
Regular
Public Hearing
Leg. [ ]
[ X ]
[ ]
[ ]
Quasi-JD [
To:
Submitted By:
Board of County Commissioners
Community Development Dept.
SUBJECT:
Consider Final Record Plat approval for the "Links @ Savanna Club" (a/kIa Savanna Club
Phase V)
BACKGROUND:
On January 15, 2002, the Board of County Commissioners approved Resolution 02-024,
which granted a Major Adjustment to an Existing Planned Unit Development approval for the
portion of the Savanna Club PUD/DRI known as Phase V.
The Phase V parcel is located at the wesVcentral portion of the Savanna Club project.
This phase of development includes 228 residential lots and a five-acre clubhouse parcel.
All required subdivision improvements (infrastructure) have been completed and certified to
the County.
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION:
Staff recommends that the Board approve the Final Plat for the "Links @ Savanna Club"
and authorize staff to complete the final processing of this Plat.
COMMISSION ACTION:
D APPROVED D DENIED
[:xJ OTHER Defer 1 week
information.
for more
Douglas M. Anderson
County Administrator
County Attorney
Originating Dept.:
Finance:
Coordination/ Signatures
Mgl. & Budget:
Other:
Purchasing:
Other:
-- ..
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COMMISSION REVIEW: May 14, 2002
COMMUNITY DEVELOPMENT DEPARTMENT
Planning Division
MEMORANDUM
TO:
County Commission
FROM:
Community Development Director
DATE:
May 7, 2002
SUBJECT:
Consider Final Record Plat approval for the "Links @ Savanna Club" (a/kJa
Savanna Club Phase V)
On January 15, 2002, the Board of County Commissioners approved Resolution 02-024, which
granted a Major Adjustment to an Existing Planned Unit Development approval for the portion of
the Savanna Club PUD/DRI known as Phase V.
The Phase V parcel is located at the west/central portion of the Savanna Club project. This
phase of development includes 228 residential lots and a five-acre clubhouse parcel. All
required subdivision improvements (infrastructure) have been completed and certified to the
County.
Staff recommends that the Board approve the Final Plat for the "Links @ Savanna Club" (a/k/a
Savanna Club Phase V) and authorize staff to complete the final processing of this Plat.
If you have any questions, please let us know.
J. urphy, AICP
ty Development Director
DJM/cs
H:/wplprojects/Savanna Club/Savanna Club Phase VIplaVbccmemo2.fnl
cc: County Administrator
County Attorney
County Engineer
County Surveyor
Richard Ladyko
Bobby Klein
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AGENDA REQUEST
~EM NO...Qi:
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY (DEPT): PURCHASING
Michael Rath, Purchasinq Director
SUBJECT: Amendment to Contract No. C01-10-068 with Tri-Brothers Trees & Landscaping and
permission to advertise for bids for an annual contract to furnish and install sod.
BACKGROUND: Tri-Brothers Trees & Landscaping has agreed to furnish and install sod in accordance
with the rates set forth in the attached Contract. It was originally estimated that the County would require
less than $19,999 of sod annually. As several Departments of the County use this contract, it is
anticipated that the County will exceed this amount. It is staffs recommendation to amend this contract to
an amount not to exceed $40,000 and to issue an Invitation to Bid for the annual requirements of sod for
all County Departments.
FUNDS AVAILABLE: Funds are available in the various Departments Operations Budgets.
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that the Board of County Commissioner's approve the
amendment to the contract with Tri-Brothers Trees & Landscaping to furnish and install sod for an
amount not to exceed $40,000, authorize the Chairman to sign the amendment as prepared by the
County Attorney and approval for the permission to advertise bids for an annual contract to furnish and
install sod.
COMMISSION ACTION:
--~
JCJ APPROVED [] DENIED
[ ] OTHER:
County Attorney. (X)
/').
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...
Coordination/Signatures
Mgt. & Budget (X) 240 f'r)rrJ ~
Originating Dept:
Other:
~
!. :,,'
Purchasing Mgr,:(X) ,¿F-
ather:
Finance: (Check Dr Copy only, if Applicable)
Eft.1/9?
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CONTRACT
THIS CONTRACT, made this
~ð
day of Orrn'aQ J\..~ 2001,
between ST. LUCIE COUNTY, a political subdivision of the State of
Florida¡ hereinafter called the "COUNTY", and TRI-BROTHERS TREES &:
LANDSCAPING, or his,
its or their successors,
executors,
administrators, and assigns hereinafter called the "CONTRACTOR":
WITNESSETH:
1. PURPOSE
That Contractor agrees with County, for the consideration
herein mentioned¡ at his¡ its or their own proper cost and expense
to do all 'the work and furnish all the materials¡ equipment¡
supplies¡ 'and labor necessary to carry out this Contract in the
manner and to the full extent as set forth in the proposal and the
accompanying plans¡ specifications¡ addenda if any¡ and drawings¡
and they are as fully a part of the Contract as if hereto attached
or herein repeated, and to the satisfaction of the duly authorized
representatives of St. Lucie County, who shall have at all times
full opportunity to inspect the materials to be furnished and the
work to be done under this Contract.
2. DESCRIPTION OF WORK
It is agreed that the work to be done under this Contract is
supplying and installing sod at the request of the County.
3, PROJECT MANAGER
The Project Manager for the County is Ray Murankusat (561)
462-2511. The Project Manager for the Contractor is Russell
Fasnacht at (561) 465-9000.
The parties shall direct all matters ar~s~ng in connection
with the performance of this Contract¡ other than invoices and
notices, to the attention of theProj ect Managers for attempted
resolution or action, The Project Managers shall be responsible
for overall resolution or action. The Project Managers shall be
responsible for overall coordination and oversight relating to the
performance of this Contract.
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4 , TERM: TIME OF PERFORMANCE
The term of the Contract shall begin on October 1, 2001 and
shall terminate on September 30, 2002. The County and the
Contractor shall develop a Work Authorization form for each work
request. The form shall provide the scope of the work requested,
the time of performance and the amount of compensation.
In the sole opinion of the County, should the organization of
the Contractor, or its management, or the manner of carrying on the
work be manifestly incompetent, or inadequate to do the work
specified within the stated time, then the County shall have the
right to take charge of the work and finish it and provide the
labor, materials and equipment necessarY to complete the work as
planned within the required time and to charge the cost of all such
work against the Contractor and his, or its Surety shall be held
responsible therefore, The Contractor fully understands and agrees
that the County shall not pay for' any obligation incurred or
expenditure made by the Contractor prior to the effective date of
the notice to proceed described above, unless the County authorizes
such payment in writing,
5. DELAY DAMAGES
It is mutually agreed between the parties hereto that time is
of the essence in the performance of this Contract, and in the
event the work is not completed within the time herein specified,
it is agreed that from the compensation otherwise to be paid to the
Contractor, the County may retain the sum of ten and 00/100 dollars
($10.00) per calendar day for each day thereafter, Sundays and
hòlidays included, that the work remains uncompleted, which sum
shall represent the actual ,damages which the County will have
sustained per calendar day by failure of the Contractor to complete
the work within the time stipulated, and this sum is not a penalty,
being the liquidated damages the County will have sustained in
event of such default by the Contractor.
6 . CONTRACT PAYMENT
The County shall pay the Contractor for the performance of
this Contract and satisfactory completion of the project in
accordance with the prices set out in Exhibit UA", The specific
price for each work request shall be set out in· the Work
Authorization form referenced in Paragraph 4, During the term of
the contract, the total payment amounts shall not exceed nineteen
thousand nine hundred ninety-nine and 0/100 dollars ($19,999.00),
unless approved by the Board of County Commissioners in writing.
-2-
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. ,
The County shall make payments on account of the Contract as
follows:
Upon the satisfactory completion of the work requested and the
delivery by the Contractor to County of satisfactory releases of
liens and claims if applicable, the County shall pay the entire
amount found to be due to the Contractor, not later than. forty five
(45) days after completion of the work requested and the delivery
of said releases of liens and claims.
7 . AUDIT
The Contractor agrees that the. County or any of its duly
authori zed representatives shall, until the expiration of three
years after expenditure of funds under this Contract, have access
to and the right to examine any directly pertinent books,
documents, papers, and records of the Contractor involving
transactions related to this Contract. The Contractor agrees that
payment(s) made under this Contract shall be subject to reduction
for amounts charged thereto which are found on the basis of audit
examination not to constitute allowable costs under this Contract.
The Contractor shall refund by check payable to the County the
amount of such reduction of payments, All required records shall
be maintained until an audit is completed and all questions arising
therefrom are resolved, or three years after completion of the
project and issuance of the final certificate, whichever is sooner.
8. PUBLIC RECORDS
The Contractor shall allow public access to all documents,
papers, letters, or other material subject to the provisions of
Chapter 119, Florida Statutes, and made or received by the County
in conjunction with this Contract.
9. GUARANTEE
The Contractor guarantees to repair, replace or otherwise make
good to the satisfaction of the County any defects in workmanship
or material appearing in the work, Contractor further guarantees
the successful performance of the work for the service intended,
Neither inspection nor payment, including final payment by the
County shall relieve the Contractor from his or its obligations to
do and complete the work in accordance with this contract. If the
County deems it inexpedient to require the Contractor to correct
deficient or defective materials or labor, an equitable deduction
from the contract price shall be made therefore or in the
alternative, the County may sue for damages. This guarantee is in
-3-
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addition to any other warranty available to the County for the Work
including but not limited to manufacturers warranties.
10, CONTRACTOR RESPONSIBILITY
The Contractor is an independent contractor and is not an
employee or agent of the County. ~othing in this Contract shall
be interpreted to establish any relationship other than that of an
independent contractor, between the County and the Contractor, its
employees, agents, subcontractors, or assigns, during or after the
performance of this Contract. The Contractor shall take the whole
responsibility for the means, methods, techniques, sequences, ànd
production of the work.
The Contractor shall bear all losses resulting to him, or its,
on account of the amount or character of the work, or because of
the nature of the ground in or on which the work is done is
different from what was assumed or expected, or because of bad,
weather, or because of errors or omissions in his or its bid on the
Contract price, or except as otherwise provided in the Contract
Documents because of any other causes whatsoever, Execution of this
Contract by the Contractor is a representation that the Contractor
has visited the site, become familiar with the local conditions
under which the work is to be performed, and correlated personal
observations with the requirements of the Contract Documents.
The Contractor shall protect the entire work, all materials
under the Contract and the County's property (including machinery
and equipment) in, or on, or adjacent to the site of the work until
final completion of the work, from the action of the elements, acts
of other contractors, or except as otherwise provided in the
Contract Documents, and from any other causes whatsoever; should
any damage occur by reason of any of the foregoing, the Contractor
shall repair at his, or its, own expense to the satisfaction of
the County or itsproj ect Manager. Neither the County nor its
officers, employees or agents assume any responsibility for
collection of indemnities or damages from any person or persons
causing injury to the work of the Contractor.
At his, or its, expense the Contractor shall take all
necessary precautions, including without limitation, the furnishing
of guards, fences, warnings signs, walks, flags, cables and lights
for the safety of and the prevention of injury, loss and damage to
persons and property, including without limitation, interim
persons, members of the public, the County and its employees and
agents, the project Manager and his employees, Contractor's
employees, his or its subcontractors and their respective
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employees, other contractors, their subcontractors and respective
employees, on, about or adjacent to the premises where said work is
being performed, and shall comply with all applicable provisions of
safety laws, rules, ordinances, regulations and orders of duly
constituted public authorities and building codes.
The Contractor assumes all risk of loss, damage and
destruction to all of his or its materials, tools, appliances and
property of every description and that of his or its subcontractors
and of their respective employees or agents, and injury to or death
of the Contractor, his or its employees, subcontractors or their
respective employees or agents, including legal fees, court costs
or other legal expenses, arising out of or in connection with the
performance of this Contract.
11 , INDEMNITY
Contractor agrees to pay of behalf of, protect, defend,
reimburse, indemnify and hold the County, its agents, employees,
elected officers and representatives and each of them, (hereinafter
collectively and for the purposes of this paragraph, referred to as
"County"), free and harmless at all times from and against any and
all claims, liability, expenses, losses, costs, fines and damages,
including attorney's fees, and causes of action of every kind and
character against County by reason of any damage to property or the
environment, or bodily injury (including death) incurred or
sustained by any party hereto, or of any party acquiring any
interest hereunder, any agent or employee of any party hereto or of
any party acquiring an interest hereunder, and any third or other
party whomsoever, or any governmental 'agency, arising out of or in
incident to or in connection with Contractor's performance under
this Contract, the condition of the premises, Contractor's acts, or
omissions or operations hereunder, or the performance, non-
performance or purported performance of the Contractor of any
breach of the terms of this Contract; provided however that
Contractor shall not be responsible to County for damages resulting
'out of bodily injury or damages to property which Contractor can
establish as being attributable to the sole negligence of County,
its respective agents, servants, employees or officers.
Contractor further agrees to pay on behalf of and hold
harmless and indemnify County for any fines, citations, court
judgments, insurance claims, restoration costs or other liability
resulting from its activities on the project, whether or not
Contractor was negligent or even knowledgeable of any events
precipitating a cl~!.Ìm or arising as a result of any situation
involving Contractor's activities.
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Said indemnification by Contractor shall be extended to
include all deliverers, suppliers, furnishers of material or anyone
acting for, on behalf of, or at the request of Contractor,
Contractor recognizes the broad nature of this indemnification and
hold harmless clause and voluntarily makes this covenant, In
conformance with section 725.061 Florida Statutes 1 the specific
consideration given for the promises of the Contractor set forth
with regard to this indemnification and hold harmless clause is
$10.00 in hand paid by the County to the Contractor as a portion of
the contract pricel receipt thereof is hereby acknowledged and the
adequacy of which the Contractor accepts as completely fulfilling
the obligations of the County under the requirement of section
725.06, Florida Statutes, This indemnification and hold harmless
survives acceptance of the work. This clause of the Contract will
extend beyond the term of the Agreement for a period of ten (10)
years after the date of the acceptance of the work by the County.
12. INSPECTION
The project will be inspected by the Project Manage±:"for the
County and will be rejected if it is not in conformity with the
Contract provisions. Rejected work will be immediately corrected
by the Contractor,
13. INSURANCE
Commercial General Liabilitv:
The Contractor shall maintain and, prior to commencement of
this contract 1 provide the County with evidence of commercial
general liability insurance to include: 1) premises/operations,
products/completed operations, (including XCU hazards) and personal
and advertising injury for limits of not less than $1,000,000 per
occurrence; 2) fire damage for limits of not less than $100,000 per
occurrence; 3) medical payments for limits not less than $5,000 per
person and 4) a general 1 per contract/projectl aggregate limit of
not less than $2/000,000. The policy shall also provide the County
will be given a thirty (30) day written notice of cancellation or
non-renewal and include County as an additional insured.
Business Automobile Liabilitv:
The Contractor shall maintain and, prior to commencement of
this contract 1 provide the County with evidence of business
automobile liability insurance to include:' 1) coverage for any
automobile for limits of not less than $1/000/000 combined single
limit (bodily injury & property damage) per accident and 2)
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Personal Injury Protection (Florida no-fault) with full statutory
limits. The policy shall also provide the County will be given a
thirty (30) day written notice of cancellation or non-renewal and
include County as an additional insured.
Workers' Comoensation and EmPlovers Liabilitv:
The Contractor shall maintain and, prior to the commencement
of this contract, provide the County with evidence of workers'
compensation insurance providing Florida statutory (chapter 440 ,
Florida Statutes) limits to cover all employees and include
Employers Liability coverage with limits of not less than $500,000
for accidents or disease. The policy shall also provide the County
will be given a thirty (30) day written notice of cancellation or
non-renewal.
14 . DEFAULT ~ TERMINATION
A. FOR CAUSE
If either party fails to fulfill its obligations under
this Contract in a timely and proper manner, the other party shall
have the right to terminate this Contract by giving written notice
of any deficiency and by allowing the party in default seven (7)
calendar days to correct the deficiency. If the defaulting party
fails to correct the deficiency within this time, this Contract
shall terminate at the expiration of the seven (7) calendar day
time period.
With regard to the Contractor, the following items shall
be considered a default under this Contract:
(1) If the Contractor should be adjudged bankrupt, or if
he, or it, should make a general assignment for the benefit of his,
or its, creditors, or if a receiver should be appointed on account
of his, or its, insolvency.
(2) If the Contractor should refuse or fail, except in
cases for which an extension of time is provided, to supply enough
properly skilled workmen or proper material or if the Contractor
should fail to make prompt payment for materials, or labor or other
services entering into the work.
(3) If the Contractor disregards laws, ordinances, or
the instructions of the Project Manager or otherwise be guilty of
a substantial violation of the provisions of the Contract,
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In the event of termination, the County may take possession of
the premises and all materials, tools, and appliances thereon and
finish the work by whatever method it may deêm expedient. In such
cases, the Contractor shall only be entitled to receive payment for
work satisfactorily completed prior to the termination date. If
such expense of finishing the work shall exceed such unpaid balance
the Contractor shall pay the difference to the County, The expense
incurred by the County as herein provided, and the damage incurred
through the Contractor's default, shall be certified by the Project
Manager.
B, WITHOUT CAUSE
. Either party may terminate the Contract without cause at
any time upon thirty (30) calendar days prior written notice to the
other party, In the event of termination, the County shall
compensate the Contractor for all authorized work performed through
the termination date.
15. NON DISCRIMINATION
Contractor covenants and agrees that Contractor shall not
discriminate against any employee or applicant for employment to be
employed in the performance of the Contract with respect to hiring,
tenure, terms, conditions or privileges of employment, or any
matter directly or indirectly related to employment because of age,
sex or physical handicaps (except where, based on a bonafide
occupational qualification); or because of marital status, race,
color, religion, national origin or ancestry,
16. VERIFICATION OF EMPLOYMENT STATUS
Contractor agrees that it shall bear the responsibility for
verifying the employment status, under the Immigration Reform and
Control act of 1986, of all persons it employs in the performance
of the contract.
17 . FLORIDA PRODUCED LUMBER
Contractor agrees to comply with the provisions of section
255.20, Florida Statutes (2000), where pertinent,
18. ASBESTOS-FREE MATERIALS
Contractor shall not use any asbestos or asbestos-based f,iber
materials in the work performed under this Contract.
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19. ASSIGNMENJ:'
The County reserves the right to freely assign this Contract.
The Contractor, however, shall not assign this Contract to any
other persons or firm without first obtaining County's written
approval,
20, ATTORNEYS' FEES AND COSTS
In the event of any dispute concerning the terms and
conditions of this Contract or in the event of any action by any
party to this Contract to judicially interpret or enforce this
Contract or any provision hereof, or in any dispute arising in
any manner from this Contract, subj ect to the provisions of
section 768,28, Florida Statutes, and in no way altering the extent
of the County's liability under section 768.28, Florida Statutes,
the prevailing party shall be entitled to recover its reasonable
costs, fees and expenses, including but not limited to, witness
fees, expert fees, consultant fees, attorney, paralegal and
legal assistant fees, costs and expenses and other professional
fees, costs and expenses, whether suit be brought or not, and
whether any settlement shall be entered in any declaratory action,
at trial or on appeal, The liability of the Contractor and its
surety or sureties, if any, for such fees and costs is joint and
several.
21 . NOTICES
All notices or other communications hereunder shall be in
writing and shall be deemed duly given if delivered in person or
sent by certified mail return receipt requested and addressed as
follows:
As to County:
With a copy to:
St. Lucie County Administrator
2300 Virginia Ave.
Administration Annex
Fort pierce, FL 34982
St, Lucie County Attorney
2300 Virginia Avenue
Administration Annex
Fort Pierce, FL 34982
As to Contractor:
Tri-Brothers Trees & Landscaping
2400 Dade Road
Fort Pierce, FL 34982
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22 . NON -WAIVER
The rights of the parties under this Contract shall be
cumulative and the failure of either party to exercise properly any
rights given hereunder shall not operate to forfeit any of the said
rights.
23. CONFLICT OF INTEREST
The Contractor represents that it presently has no interest
and shall acquire no interest, either direct or indirect, which
would conflict in any manner with the performance of services
required hereunder, as provided for in Florida Statutes 112.311,
The Contractor further represents that no person having any
interest shall be employed for said performance.
The Contractor shall promptly notify the County in writing by
certified mail of all potential conflicts of, interest prohibited by
existing state law for any prospective business association,
interest or other circumstance which may influence or appear to
influence the Contractor's judgment or quality of services being
provided hereunder. Such written notification shall identify the
prospective business association, interest or circumstance, the
nature of work that the Contractor may undertake and request an
opinion of the County as to whether the association, interest or
circumstance would, in the opinion of the County, constitute a
conflict of interest if entered into by the Contractor. The County
agrees to notify,the Contractor of 'its opinion by certified mail
within thirty (30) days of receipt of notification by the
Contractor. If, in the opinion of the County, the prospective
business association, interest or circumstance would not constitute
a conflict of interest by the Contractor, the County shall so state
in the notification and the Contraètor shall, at his or its option,
enter into said association, interest or circumstance and it shall
be deemed not in conflict of interest with' respect to services
provided to the County by the Contractor under the terms of this
Contract.
24. DISPUTE RESOLUTION
Any disputes relating to interpretation of the terms of this
Contact or a question of fact or arising under this Contract shall
be resolved through good faith efforts upon the part of the
Contractor and the County or its project Manager. At all times, the
Contractor shall carry on the work and maintain its progress
schedule in accordance with the requirements of the Contract and
the determination of the County or its representatives, pending
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resolution of the dispute. Any dispute which is not resolved by
mutual agreement shall be decided by the County Administrator who
shall reduce the decision to writing. The decision of the County
shall be ,final and conclusive unless determined by a court of
competent jurisdiction to be fraudulent, capricious, arbitrary, so
grossly erroneous as to necessarily imply bad faith, or not be
supported by substantial evidence.
25. MEDIATION
Prior to initiating any litigatio~ concerning this Contract,
the parties agree to submit the disputed issue or issues to a
mediator for non-binding mediation. The parties shall agree on a
mediator ,chosen from a list of certified mediators available from
the Clerk of Court for St, Lucie County. The fee of the mediator
shall be shared equally by the parties. To the extent allowed by
law, the mediation process shall be confidential and the results of
the mediation or any testimony or argument introduced at the
mediation shall not be admissible as evidence in any subsequent
proceeding concerning the disputed issue.
26, INTERPRETATION¡VENUE
This Contract constitutes the entire agreement between the
parties with respect to the subject matter hereof and supersedes
all prior verbal or written agreements between the parties with
respect thereto, This Contract may only be amended by written
document, properly authorized, executed and delivered by both
parties hereto. This Contract shall be interpreted as a whole unit
and section headings are for convenience only. All interpretations
shall be governed by the lawS of the State of Florida. 'In the
event' it is necessary for either party to initiate legal action
regarding this Contract, venue shall be in the Nineteenth Judicial
circuit for St, Lucie County, Florida, for claims understate law
and the Southern District of Florida for any claims which are
justiciable in federal court.
IN WITNESS WHEREOF, the parties hereto have accepted, made and
executed this Agreement in counterparts each of which shall be
treated as an original upon the terms and conditions above stated,
BY:
COMMJ: SS IONERS
WITNESSES:
~kV&-Á
fJ~1L>;d· r);;Jr-rLill
BOARD
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APPROVED AS TO FORM AND
CORRECTNESS:
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A././'+ COUNTY TgRNEY
WITNESSES;
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BY:
AUTHORIZED REPRESENTATIVE
Print Name: ~L ç ¡4.C;n~cV
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Title: ¿;'I..p('vl ç~
G : \AT'1'Y\AGREEMNT\CONTRACT\ Tri-Brothers Trees&Landscaping. wpd
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'1ri~Bró's Tree"& Lanèlscaping
2400 Dade Road
Fort Pierce, Fl 34982
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Sod Contract Specifications
The contractor is to place sod in areas specified by the Road and Bridge
Department within two working days of written notification from the Projects
Manager or his designee.
The contractor will place like sod (Bahia or Floratam) in the specified areas, while
leaving a four inch (4") gap in the exact bottom center when dealing with a swale.
The sides of this gap are to be straight at all times.
The contractor will be notified of areas to receive sod via a work order, It will be
the contractors responsibility to determine the amount of sod needed as well as
the type of sod to be placed.
Payment to be considered only after a job area is completed by the contractor,
checked and accepted as completed by the Project Manager or his designee.
Bids to be as follows:
1.
Bahia Sod
Picked up price per pallet for:
1-4 11 6~ 5-8 lEt ta5
, 9 or more It 6 S
De!i~ered price per pallet for:
1-8 b S' e<tJ-.+ .9-16 If {., ~ ~ +
~d.S~ l!i~S"~
Installed price per pallet for:
1-41tla 5-8 ;. ì~
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17 or more b S"' ~ -r
4~5~
13-20 It ì ~
21-30#17 a
9 or morefC J d..
310r more ~ 7;J.. I b
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Installed price per roll for: N / A
1-4 5-8 9 or more
,13-20
21-30
31 or more
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Tri-Bros Tree & Landscaping
2400 Dade Road
Fort Pierce. FL 34982
2.
Floratam Sod
Picked up price per pall~t for:
1-4 ~ ~.s 5-8 ts ~ S
9 or more -It ~S
Delivered price per pall~t for:
1-8 ~ ~~I!.d- ,9-16 ~ ~S ee...+
i,as ~ Mas ~
Installed price per pallet for:
1-4 ~ J oö 5-8 ~ OC
13-20 ;'(00 21-30 ~ 100
17ormore~~S ~+
ka5~
90rmore~'Öé :;,5
31 or more ~ I ()()
Installed price per roll for: N I F\
1-4 5-8 9 or more
13-20
21-30
31 or more
Picked up price is from where contractor asks us to get it from only.
Delivered price is for delivery to the Road and Bridge yard only,
Installed prices will include all separate arèas within a one mile radius of one
another.
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1026 SW Bayshore B1Yd. HOLDER. 11418 CE
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Pert st. Lucie, FL 34983 INS!
[561)871-9133
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Location:4715 S. US 1, Pt. P~erce, FL 34982
I.oanà8oapeMaintance and tree trimming.
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CANCIi!J.J.ATION
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st. Lucl. County Road Dept.
2300 Virginia Avenue
Ft. Píerce, FL 34982
Attn: Ray
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AGENDA REQUEST
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ITEM NO .1.//' -lA
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DATE: May 14, 2002
REGULAR [J
PUBLIC HEARING []
CONSENT [XX]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney
Daniel S. McIntyre
County Attorney
SUBJECT: The Links at Savanna Club - Subdivision Improvement Agreement
BACKGROUND:
See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDA TION: Staff recommends that the Board approve the Subdivision Improvement Agreement
and authorize the Chairman to sign the Agreement.
[ ] APPROVED [ ] DENIED
[x] OTHER: Defer 1 week for more
information.
u sAnderson
County Administrator
COMMISSION ACTION:
Review and Approvals
County Attorney:
Management & Budget
Purchasing:
Originating Dept,
Public Works Dir:
County Eng.:
Finance: (Check for Copy only. if applicable)
Eff, 5}96
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AGENDA REQUEST
ITEM NO. J /1 I
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: Dennis Wetzel, Director
SUBMITTED BY(DEPT): Information Technology
SUBJECT: Consider staff recommendation to approve the first amendment to the contract with IKON
Office Solutions to upgrade the county firewall Nokia technical support from the existing 8X5 weekday
support to 7X24X365 for the balance of the annual contract year (four months). The cost for the upgrade
is $2,812.50.
BACKGROUND: The County purchased the Nokia firewall system in FY01 with basic Nokia
support. The firewall is a critical component of the county network and is utilized 24 hours a day by
the Emergency Operations Center, Sheriff's office and 19th Judicial Circuit. This support upgrade is
needed to insure minimum downtime should the systêm require troubleshooting or repair.
FUNDS AVAIL:
Funds are available in Communications Account 001-1955-541000-100.
PREVIOUS ACTION: The Board of County Commissioners had previously approved the purchase
of the Nokia firewall system in FY01 in the amount of $21 ,529.45.
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the first
amendment to the contract and authorize the Chairman of the Board to sign the agreement.
. APPROVED [] DENIED
[ ] OTHER:
COMMISSION ACTION:
Dou a Anderson
County Administrator
County Attorney: ~'
Oog;oo'og DePt~
Review and Approvals
Management & BUdget~ Purchasing:
Other:
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FIRST AMENDMENT TO AUGUST 14,2001
CONTRACT BETWEEN
ST, LUCm COUNTY AND SYSINCT
TillS FIRST AMENDMENT made and entered into this _ day of
, 2002,
by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter
called the "County', and SYSINCT, a division of IKON Office Solutions, or its successors,
executors, administrators, and assigns hereinafter called the "Contractor":
WI TNE S SE TH:
WHEREAS, the parties entered into a Contract dated August 14,2001 (Contract) whereby
the Contractor agreed to provide information technology hardware and software maintenance to the
County; and
WHEREAS, the parties desire to amend the Contract to provide for phone support 24 hours
a day, 7 days a week.
NOW THEREFORE, in consideration ofthe promises contained herein, the parties agree
as follows:
1. Composite Exhibit "A" of the Contract is amended to include
Quotation #5604-01, a copy of which is attached to the Amendment
as Exhibit "A". All remaining references in Composite Exhibit "A"
to phone support :tÌ"om Monday through Friday, 8:00 am to 5:00 pm
shall be deemed changed to 24 hours a day, 7 days a week.
2. Paragraph 5 "CONTRACT PAYMENT" is amended to read as follows:
The County shall pay the Contractor for the performance of
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this Contract the sum of twenty-four thousand three hundred
forty-one and 95/100 ($24,341.95) dollars.
3. Except as amended herein, the remaining terms and conditions of the August
14,2001 Contract shall remain in full force and effect.
IN WITNESS WHEREOF, the County has hereunto subscribed and the Contractor has
affIXed his, its or their names, or name.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK
CHAIRMAN
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
WITNESS:
SYSINCT, a Division of IKON Solutions
BY:
(þU
Print name ~~ () ð2ted
G:\AITY\AGREEMNl\lAMEND\Sysinct.wpd
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Quotation #5604-01 ...".¡
Bradford Reed
Sysinct. A Division of IKON Office Solutions
5445 West Cypress Street. Suite 100
Tampa, FL 33607
Phone: 813-261-2030 x4272 fax: 413-280-6742
Saint Lucie County Finance Department
2300 Virginia Avenue
Ft. Pierce, FL 34982-5652
Ship To:
Saint Lucie County
Attn: Roger Poitras - 1st Floor
Information Technologies
Fort Pierce, FL 34982
Bül To:
SISI\Cr I \'11' L\TE\f)Ff)
(jl} \1 Iml.R I)L\( RIPfI() \ PRf(L PRlcr
1
Access 7x24 Nokia Access 7x24 support program provides
7x24 phone support and hardware unit swap
for one year from date of order
Note: Incudes credit of $937,50 for 4 unused months
from existing 5x8 contract
$3,750.00
$3,750.00
-$937.50
Total Quotation Price
$2,812.50
Terms of Quotation:
1.) This quotation is valid for 30 days.
2.) Does not include shipping and handling or applicable taxes.
3.) Our terms are Net 30
EXHIBIT
I ,\ A (/
Page 1 of 1
Confidential. 4/8/2002
Our Mission is to be dedicated to Quality, Integrity and our Customers' Success!
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ST. LUCIE COUNTY
EROSION DISTRICT
BOARD OF COMMISSIONERS
John D. Bruhn
District 1
Doug Coward
District 2
Paula A. Lewis
District 3
Frannie Hutchinson
District 4
Cliff Barnes
District 5
AGENDA
May 14, 2002
1. !\fINUTES
Approve the minutes of the meeting held April 23, 2002.
2. GENERAL PUBLIC COMMENT
CONSENT AGENDA
1. WARRANTS LISTS
Approve Warrants List No. 32
2. PUBLIC WORKS
A. Shoreline Stabilization at South Causeway Island - Consider staff recommendation
to approve the Amendment No.2 to the Work Authorization NO.5 with Taylor
Engineering, Inc. to increase the amount of compensation by $7,587 for additional
services, and autho'rize the Chairman to sign the amendment.
B. Spur Jetty: License Agreement with the US Army Corps of Engineers (USACOE) -
Consider staff recommendation to approve the agreement and authorize the
Chairman to sign the agreement.
C. Florida Beach Erosion Control Program (FBECP) - Consider staff recommendation to
approve the funding application request to the Florida Department of
Environmental Protection (FDEP) and authorize the Chairman to sign Resolution No.
02-001.
KOTIC£: All proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board
at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings
is made, Upon the request of any party to the proceedings, indhiduals testifying during a hearing will be sworn in, Any party to the
proceedings will be granted an opportunity to cross,examine any individual testifying during a hearing upon request. Anyone with a
disability requiring accommodation to attend this meeting should contact the SI. Lucie County Community Services Manager at (561) 462-
1777 or TDD (561) 462-1428 at least forty-eight(48) hours prior to the meeting,
EROSION DISTRICT
ST, LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: April 23, 2002
Tape: 2
Convened: 11:3 I a.m.
Adjourned: 11 :31 a,m.
Commissioners Present: Chainnan, Frannie Hutchinson, Paula A. Lewis, John D. Bruhn,
Cliff Barnes, Doug Coward
Others Present: Doug Anderson, County Administrator, Robert Bradshaw, Asst. County
Administrator, Dan McIntyre, County Attorney, Paul Phillips, Airport Director, Ray
Wazny, Public Works Director, Don West, County Engineer, Richard Bouchard, Coastal
Engineer, A. Millie Delgado, Deputy Clerk
I. MINTUES (2-1403)
It was moved by Com, Coward, seconded by Com. Bruhn, to approve the minutes of the
meeting held April 9, 2002; and, upon roll call, motion carried unanimously,
2. GENERAL PUBLIC COMMENTS
3. PRESENTATION
Mr. Ralph Srinivas of Taylor Engineering provided an update on Long Tenn
Shoreline Stabilization for Fort Pierce Beach,
The Board discussed scheduling a worksession and inviting the City of Ft. Pierce for
their input to the continuing erosion problem.
4, CONSENT AGENDA
It was moved by Com, Lewis, seconded by Com. Barnes, to approve the Warrant List No.
26 and 27; and, upon roll call, motion carried unanimously,
It was moved by Com, Barnes, seconded by Com, Bruhn, to approve items C2, A, B,C
and upon roll call, motion carried unanimously.
A, Bid No, 02-051- Shoreline Stabilization at South Causeway Island- the
District approved the project budget amount of $357,000 and awarded the
construction to the low bidder, Sunshine Land Design, in the amount of
$318,957.14, and authorized the Chainnan to execute the contract.
n. Mainlcn'lIIeè & Re ,air nr (:cnluhes- '('he District approved the elulllge order
wilh Underwater Engineering Services, Inc., in the amount or $28.284 and the
cluUlge order with Stewart Mining Industries in the amount of $20,000 and
authorized the Chainnan to execute the Change Orders.
C. Shoreline Stabilization at North Causeway Island- The Board approved Work
Authorization No. 8 (C-00-12-181) with Taylor Engineering Inc., in the
amount of$44,357 and authorized the Chainnan to execute the agreement.
There being no further business to be brought before the District, the meeting was
adjourned,
Chainnan
Clerk of Circuit COllrt
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INTER-OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO:
Board of County Commissioners
FROM:
Daniel S. McIntyre, County Attorney
C.A. NO.
02-666
DATE:
May 6, 2002
SUBJECT:
The Links at Savanna Club - Subdivision Improvement
Agreement
----------------------------------------------------------------------
----------------------------------------------------------------------
BACKGROUND:
Culpepper and Terpening, Inc., (C&T) , is the civil engineer for a
development known as The Links at Savanna. Lot corner markers are
required to be set before the recording of a plat. In accordance with
requirements of the Land Development Code, C&T is required to supply with
County with a cashier's check in an amount representing 115':10 of the
estimated cost of the improvement. C&T has provided the County with a
check in the amount of fifteen thousand seven hundred thirty-two and
0/100 ($15,732.00) dollars (copy attached).
RECOMMENDATION/CONCLUSION:
Staff recommends that the Board approve the Subdivision
Improvement Agreement and Authorize the Chairman to sign the
Agreement.
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THE LINKS AT SAVANNA CLUB
SUBDIVISION IMPROVEMENT AGREEMENT
(LOT CORNER MARKERS)
THIS SUBDIVISION IMPROVEMENT AGREEMENT, is entered into
this day of , 20_, by and between CULPEPPER &
TERPENING, INC. (the "Developerll), and ST. LUCIE COUNTY, a political
subdivision of the State of Florida, (the IICountyll).
WIT N ESE T H:
WHEREAS, the Developer is commencing proceedings to effect a
subdivision of land in St. Lucie County; and
WHEREAS, the Developer intends to record a certain plat of a
subdivision in St. Lucie County, Florida, to be known as The Links at Savanna
Club (the IISubdivisionll); and
WHEREAS, subdivision and platting ordinances of St. Lucie County
establish procedures and standards for the development and subdivision of
real estate and for the surveying and platting thereof, requiring the
installation of certain improvements and providing penalties for violations
among other things; and
WHEREAS, a final plat of a subdivision within the unincorporated area
of St. Lucie County shall not be recorded until the Developer has installed
the required improvements or has guaranteed, to the satisfaction of the
County, such improvements will be installed; and
WHEREAS, the required improvements of the Subdivision are to be
installed after recording of the plat under the guarantees posted with the
County.
NOW THEREFORE, in consideration of the intent and desire of the
Developer as set forth herein, and to gain approval of St. Lucie County to
record said plat, the Developer and County agree as follows:
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1. COMPLmON OF REQUIRED IMPROVEMENTS. The
Developer agrees to satisfactorily complete the required improvements for
the above referenced development within twelve (12) months from and after
the recording of the above referenced plat according to the plans approved
by the County Surveyor. The required improvements are setting the lot
corners on the 228 lots within the Subdivision as set out in a letter dated
April 24, 2002 from Richard M. Ladyko, P.E., which is attached as Exhibit
"A",
2. SECURITY. The Developer, in accordance with the
requirements established by the St. Lucie County Land Development Code,
agrees to supply the County with a cashier's check in a form acceptable to
the County Attorney in the amount of fifteen thousand seven hundred
thirty-two and 0/100 ($15,732.00) dollars representing 115% of the
estimated cost of the required improvements as submitted by the
Developer I sengi neer and approved by the County Surveyor
3. REDUCTION OF AMOUNT OF SECURITY. The amount of
the security may be reduced once during the term of this Agreement upon
the completion of a portion of the required improvements by the Developer
and upon inspection and acceptance by the County. In no event, however,
shall the amount of the security be less than one hundred percent (100/0) of
the cost of completing the remaining required improvements, plus fifteen
percent (15/0) of the total cost for construction of all the required
improvements.
4. SUPERVISION OF CONSTRUCTION. The required
improvements shall be constructed under the supervision of the Developer's
engineer in full compliance with the specifications and requirements of St.
Lucie County, and when complete, Developer's engineer shall furnish the
County Surveyor with a certificate of satisfactory completion for approval.
5. FAILURE TO COMPLETE IMPROVEMENTS. It is further
understood and agreed by and between the parties to this Agreement that,
in the event said required improvements are not constructed within twelve
(12) months from the date of the recording of the above referenced plat,
the County shall have and is hereby granted the right to cause the required
\.
improvements to be made and to use the security provided herewith for
G: \atty\agreemnt\Links at Savanna Club
2
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payment of all costs and expenses incurred in the construction thereof,
including but not limited to, engineering, surveying, construction, legal and
contingent costs. Furthermore, it is agreed by the parties hereto that
County shall be reimbursed from the security provided for any damages,
either direct or consequential, which the County may sustain as a result of
the failure of Developer to carry out and execute all of the provisions of
this Agreement and the provisions of the St. Lucie County Land Development
Code. In the event of Developer's failure or refusal to construct and install
the required improvements in accordance with the terms of this Agreement,
the County shall have the option to do so, with County employees and
equipment, or pursuant to public advertisement and receipt of bids. In the
event that the total costs incurred in construction and full completion of the
improvements shall exceed the amount of security provided, such additional
costs shall be paid by Developer on written demand by the County Surveyor.
6. RELEASE OF SECURITY. Upon completion of construction of
all required improvements, the Developer's engineer shall certify that the
improvements have been constructed in accordance with the regulations set
forth in the St. Lucie County Land Development Code. When the
improvements have been certified by the Developer's engineer, the County
Surveyor shall inspect the improvements. If all required improvements are
completed to the satisfaction of the County Surveyor, the County Surveyor
shall confirm this in writing to the St. Lucie County Board of County
Commissioners. The Developer's security shall then be released in
accordance with Section 11.04.01 of the St. Lucie County Land Development
Code.
7. RECORDATION OF PLAT. Following execution of this
Agreement by both parties and approval of the form of security by the
County Attorney, the County agrees to record the plat of the above
referenced Subdivision at such time as the plat complies with the subdivision
and platting requirements set forth in Section 11.03.00 of the St. Lucie
County Land Development Code.
8. INTERPRETATION; VENUE This Agreement constitutes the
entire agreement between the parties with respect to the subject matter
hereof and supersedes all prior verbal or written agreements between the
'.
parties with respect thereto. This Agreement may only be amended by
G:\atty\agreemnt\Link$ at Savanna Club
3
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written document, properly authorized, executed and delivered by both
parties hereto. This Agreement shall -be interpreted as a whole unit and
section headings are for convenience only. All interpretations shall be
governed by the laws of the State of Florida. In the event it is necessary
for either party to initiate legal action regarding this Agreement, venue
shall be in the Nineteenth Judicial circuit for St. Lucie County, Florida, for
claims under state law and the Southern District of Florida for any claims
which are justiciable in federal court.
IN WITNESS WHEREOF, the parties hereto have executed these
presents on the dates indicated below. The date of this Agreement shall be
the date on which this Agreement is approved by the Board of County
Commissioners.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK
CHAIRMAN
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
WITNESSES:
CULPEPPER & TERPENING, INC.
BY:
Print Name:
Title:
'..
G:\atty\agreemnt\Links at Savanna Club 4
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Consulting Engineers . Land Surveyors
2980 Soulh 25th Streel . Ft. Pierce, FL 34981
(772) 464-3537 . Fax (772) 464-9497
,. www.ct-eng.com
Sender s Emall: rladvko@ct-ene.com
April 24, 2002
Job 00-18
VIA: HAND DELIVER
Mr. Ray Wazny, PE
Director of Public Works
St. Lucie County
2300 Virginia Avenue
Ft. Pierce, FL 34982
RE: Savanna Club Phase V
Record Plat - Lot Corners Surety Instrument
Dear Mr. Wazny:
Enclosed, please find a check in the amount of $15,732.00 payable to the 8t. Lucie County Board of
County Commissioners for the cost of completion of the setting of lot comers subsequent to the
recordilJ.g of the Record Plat.
Please be advised that the amount in the above paragraph represents the cost of the setting of the lot
comers at a rate of $60.00 per lot on the 228 lots within the subdivision plus a 15% contingency on top
of that. The cost of the setting of the comers is $13,680.00 plus a 15% contingency of $2,052.00. I
hereby certify that the above cost is a reasonable and accurate reflection of the cost associated to
complete said work.
If there are any additional questions regarding this matter, please do not hesitate to contact our office.
Very truly yours,
CULPEPPER & TERPENING, INC,
~;~~a&
Vice President of Engineering
Fla. Registration #34288
RML:pw
Enclosure
cc: Joe Gaynor
t
P:\Proj~2000\OOeJ B Savanna Club Phase V\corT\ltrs\OOI 8-wazny-bond.doc
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NOTICE TO CUSTOMERS
The purchase of an Indemnity Bond will De required before this check
will be repJaced or refunded in the event iI is last, misplaced or stolen.
RIVE"RCTDE
NATIONAt'='BANK
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2211 OIIEECtCBE£ AOAC FCFIT PIERCE. FI.OFIltM :M95O
317817
63·1114/670
REMITTER Culpepper & Terpening
DATE U/25/02
PAY TO THE
ORDER OF St. Lucie County Board of Commissioners
1$15.732.00
RIVERSIDE
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AGENDA REQUEST
ITEM ~ i!lL0
DATE: May 14. 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [x ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPí): County Attorney
Daniel S. Mcintyre
County Attorney
SUBJECT:
Amendment to September 8, 1987 Easement between County and City of
Fort Pierce - Lawnwood Tennis Courts
BACKGROUND:
See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION:
Staff recommends that the Board of County Commissioners approve the
Amendment to Easement and authorize the Chairman to sign the Amendment
to Easement.
COMMISSION ACTION:
E:
[ ] APPROVED [J DENIED
~J OTHER: Defer 1 week for more information.
D s M. Anderson
County Administrator
[X] County Attorn"",
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Review and Approvale;
[ ]Manag_m_nt & Budg_t:
,
[ ]Purchasing:
[ )information T _chnology :
[ 1 PuÞlìc Works Di,"ctor qlidcas~ Mgr
~ Parki5 & Recreation Director . , ,
[]Financ-=(ch_ck for copy only, if applicaÞI_J
Eff_ctiv_ 5/96
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INTER-OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Daniel S. Mcintyre, County Attorney
C.A. NO: 02-391
DATE: May 3, 2002
SUBJECT: Amendment to September 8,1987 Easement between County and City of Fort
Pierce - Lawnwood Tennis Courts
BACKGROUND:
On September, 1987, the County granted the City/FPUA a utility easement adjacent to the
Lawnwood Tennis Complex. The County now desires to construct a tennis court within the easement
area. A coPy of a proposed Amendment to Easement is attached. The FPUA has no objection to
amending the Easement to allow the County to construct a tennis court within the easement area.
The proposed Amendment does provide that the County will bear the expense of restoring the
tennis court in the event FPUA needs to service its water lines. According to the Parks and
Recreation Department, there is no alternate location to site the new tennis court,
RECOMMENDATION/CONCLUSION:
Staff recommends that the Board of County Commissioners approve the Amendment to
Easement and authorize the Chairman to sign the Amendment to Easement.
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AMENDMENT TO EASEMENT
THIS AMENDMENT TO EASEMENT dated the ____ day of
, 2002, by and between BOARD OF COUNTY
COMMISSIONERS, ST. LUCIE COUNTY, FLORIDA, Grantor, and the CITY
OF FORT PIERCE, FLORIDA, a municipal corporation under the laws
of the State of Florida, for the use and benefit of the Fort
Pierce Utilities Authority, Grantee, its successors and assigns.
WHEREAS, by Easement dated September 8, 1987, recorded in
Official Records Book 559, Page 377, Public Records of St. Lucie
County, Florida, (the "Easement"), Grantor granted a utility
easement to the Grantee encumbering the Real Property described
in Exhibit A attached hereto.
WHEREAS, Grantor wishes to construct a tennis court within
the easement and has requested that the above-described Easement
be modified as to the pavement restoration and overlay
requirements in the event the Grantee needs to service the water
lines located within the Easement.
NOW, THEREFORE, in consideration of mutual promises and
other valuable considerations, the Grantor and the Grantee hereby
agree to amend the above-described Easement by addition of the
following paragraph which shall amend and modify the Easement as
follows:
1. Grantor, at its expense, may construct a tennis
court within the easement described herein.
2. In the event Grantee needs to service its water
lines located within the easement, and in the event any
part of the tennis court must be demolished in accord
to service the water lines, Grantee will bear the
expense of demolition of same, and the Grantor will
bear the expense of restoration of the tennis courts.
IN WITNESS WHEREOF, the parties hereto have executed this
Amendment to Easement the day and year first above written.
Signed, sealed and delivered
in the presence of:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA.
ATTEST:
By
CLERK
CHAIRMAN
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Signed, sealed and delivered
in the presence of:
CITY OF FORT PIERCE, FLORIDA
A municipal corporation under
the laws of the State of
Florida, for the use and
benefit of the FORT PIERCE
UTILITIES AUTHORITY
By
206 S. 6th Street
Fort Pierce, FL 34950
STATE OF FLORIDA
COUNTY OF ST. LUCIE
I HEREBY CERTIFY that on this day, before met an officer
duly authorized in the State and County aforesaid to take
acknowledgements¡ personally appeared
¡ Chairman and
Clerk, of the Board of County Commissioners, St. Lucie County¡
Florida, in whose name the foregoing instrument was executed¡ and
that they acknowledged executing samet freely and voluntarily,
under authority duly vested in them by said entity, and that I
relied upon the following form of identification of the above-
named persons:
WITNESS my hand and official seal in the State and County
last aforesaid this day of April, 2002.
_ ' Notary
Public, State of Florida
STATE OF FLORIDA
COUNTY OF ST. LUCIE
I HEREBY CERTIFY that on this day, before me, an officer
duly authorized in the State and County aforesaid to take
acknowledgements¡ personally appeared
, known to me to be the
of the CITY OF FORT PIERCE¡ FLORIDA¡ a
municipal corporation under the laws of the State of Florida¡ for
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the use and benefit of the Fort Pierce Utilities Authority, in
whose name the foregoing instrument was executed, and that he
acknowledged executing same for such limited partnership, freely
and voluntarily¡ under authority duly vested in him by said
corporation¡ and that I relied upon the following form of
identification of the above-named person:
WITNESS my hand and official seal in the State and County
last aforesaid this day of April¡ 2002.
¡ Notary
PublicI State of Florida
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AGENDA REOUEST
ITEM NO, ~
Date: April 14, 2002
Regular [ ]
Public Hearing [ ]
Consent [ X ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney
Heather Young
Assistant County Attorney
SUBJECT: Economic Development Council of S1. Lucie County - 2001-2002 InvestmentJPartnership Fee
Contract
BACKGROUND: See C.A. No, 02-684
FUNDS A V AIL.(State type & No. of transaction or N/A): Account No, 001-1900-582000-100 (Aid to Private
Organizations)
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the proposed contract
with the Economic Development Council ofSt. Lucie County, and authorize the chairman to sign the contract upon
receipt of the signed originals from the Council.
COMMISSION ACTION:
~ ~
J1G APPROVED [] DENIED
[ ] OTHER:
Dou . Anderson
Coun' Administrator
County Attorney:
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Coordination/Sie:natures
Mgl. & Budget:
Purchasing:
Originating Dept.:
Other:
Other '
Finance (Check for Copy only, if applicable):
.
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INTER-OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather Young, Assistant County Attorney
C.A. NO: 02-684
DATE: May 8, 2002
SUBJECT: Economic Development Council of S1. Lucie County - 2001-2002
Investment/Partnership Fee Contract
BACKGROUND:
Attached to this memorandum is a copy of a proposed contract between the County and the
Economic Development Council of St. Lucie County which provides for the County to pay the
Council an Investment/Partnership Fee in the amount of one hundred thousand and 00/100 dollars
($100,000,00) for fiscal year 2001-2002. The funds will be used towards the Council's costs in it's
efforts to facilitate economic development in the County. As set forth in the contract, the Council's
activities will include contact with businesses which may relocate to the County as well as support
for existing businesses in the County. Funds were included in the 2001-2002 budget for this
expenditure,
RECOMMENDATION/CONCLUSION:
Staff recommends the Board of County Commissioners approve the proposed contract with
the Economic Development Council of St. Lucie County, and authorize the chairman to sign the
contract upon receipt of the signed originals from the Council.
Respectfully submitted
~~
Heather Young
Assistant County Attorney
Attachment
HY/
Copies To:
Concurring Staff
Clerk Secretary
Press Public
,
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CONTRACT
TillS CONTRACT, made this
day of
,2001, between ST,
LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter called the "County",
and ECONOMIC DEVELOPMENT COUNCIL OF ST. LUCIE COUNTY, or its successors,
executors, administrators, and assigns hereinafter called the "Council":
IN CONSIDERATION of the mutual benefits received by each part, the parties mutually
agree as follows:
1. The County shall pay the Council an InvestmentlPartnership Fee in the total amount of
one hundred thousand and 00/1 00 dollars ($100,000.00) for the period October 1,2001 through and
including September 30, 2002, The County shall make one lump sum payment to the Council within
fifteen (15) days after this contract is executed on behalf ofthe County.
2. The grant shall be used towards the Council's costs in its efforts to facilitate economic
development in 81. Lucie County, The goals and objectives for the Council's economic development
efforts in connection with this contract shall include (a) contact with businesses which may relocate
to S1. Lucie County, and (b) support for existing businesses located in 81. Lucie County. On or
before December I, 2002, the Council shall submit a report to the County analyzing its activities to
meet such goals and objectives during the period October 1,2001 through and including September
30, 2002.
3. The Council shall have internal controls adequate to safeguard the grant.
4. If the grant can not be used or a subsequent audit reveals the grant was not used according
to the terms and conditions of this contract, any money not so used shall be reimbursed to the
.
1
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County.
5. On or before April I, 2003, the Council shall provide an audit, by a certified or duly
licensed public accountant, of the expenditure ofthe grant. In the alternative and subject to the prior
written approval of the County Management and Budget Director, the Council may submit qualifying
paid invoices in lieu of a certified audit.
6. The Council gives the County the right, until the expiration of three (3) years after
expenditure of funds under this agreement, to audit the use of the grant monies. Upon demand, the
County shall have access to and the right to examine any directly pertinent books, documents, papers,
and records of the Council involving transactions related to these grant monies. All required records
shall be maintained until an audit is completed and all questions arising therefrom are resolved, or
until the expiration of three (3) years after the expenditure of the funds,
7. The Council agrees to fully indemnify and hold harmless the County, its officers,
employees, and agents of and from all liabilities, damages, claims, recoveries, costs and expense in
any way arising out of the receipt or expenditure ofthese monies.
8, The Council agrees to comply with all local, state and federal laws, rules and regulations,
9. All publications, media productions and exhibit graphics produced by the Council to
facilitate economic development in the St. Lucie County shall include the following statement:
Sponsored in part by the Board of County Commissioners, St. Lucie County, Florida.
10. Either party may terminate this contract with or without cause upon thirty (30) days
written notice to the other provided however the Council shall reimburse the County for all
unencumbered funds or funds expended or encumbered in conflict with Council's application, as of
the date of termination notice.
.
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11, Any notice shall be in writing and sent registered or certified mail, postage and charges
prepaid, and addressed to the parties at the following address:
To the County:
St. Lucie County Administrator
Administration Annex, Room 300
2300 Virginia Ave., 3rd Floor
Fort Pierce, Florida 34982
With copy to:
St. Lucie County Attorney
Administration Annex, Room 306
2300 Virginia Ave., 3rd Floor
Fort Pierce, Florida 34982
To the Council:
Economic Development Council of St. Lucie County.
Post Office Box 880143
Port St. Lucie, Florida 34988-0143
12. No amendment, modification or waiver of this Contract shall be valid or effective unless
in writing and signed by both parties and no waiver of any breach or condition of this Contract shall
be deemed to be a waiver of any other conditions or subsequent breach whether of like or different
nature. If the County currently provides or subsequently provides any forms for contract
modification, Council agrees to use said forms.
13. Except as otherwise provided, this agreement shall be binding upon and shall insure to
the benefit of the parties.
14. In the event it is necessary for either party to initiate legal action regarding this Contract,
venue shall be in the Nineteenth Judicial Circuit for St. Lucie County, Florida for claims under state
law and the Southern District of Florida for any claims which are justiciable in federal court.
15. This Contract embodies the whole understanding of the parties. There are no promises,
terms, conditions, or obligations other than those contained herein, and this Contract shall supersede
.
3
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all previous communications, representations or agreements, either verbal or written, between the
parties hereto.
IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized
officials as of the day and year first written above.
ATTEST:
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY
DEPUTY CLERK
CHAIRMAN
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
WITNESSES:
ECONOMIC DEVELOPMENT COUNCIL
OF ST, LUCIE COUNTY
BY:
NAME:
TITLE:
g:\anylagreem ntlcontract\edc, 0 1-02, wpd
.
4
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AGENDA REQUEST
....,
ITEM NO.
~~O
DATE: May 14,2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [x ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: Paul Julin
Project Manager
SUBMITTED BY(DEPT): Central Services
SUBJECT: Contract Amendment I C01-09-590
T::::CO BGA, Inc,
BACKGROUND: St. Lucie County entered into a Peñormance Contract with TECO BGA, Inc. on
9-25-01, Scope of Work originally described for Rock Road Jail Correctional Facility was for a
new central plant generating hot water and chilled water, After further review we would be
spending more money on the hot water than we would generate in savings. Through discussion
with TECO and Road and Bridge Dept. we have found an alternate energy savings in LED (light
emitting diode) traffic signals at no additional cost to the county. (Please see attached)
FUNDS AVAIL: 001007-1930-534000-15012 (other contractual services)
PREVIOUS ACTION: Board of County Commissioners approved entering into a Peñormance
Contract with TECO on Sept. 25, 20p1,
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the
Contract Amendment for TECO BGA, Inc. Contract #C01-09-590, and incorporate an alternate
project under the existing Peñormance Contract and authorize the Chairman to sign when
prepared by the County Attorney,
LJ(
County AttorneY~ ~,(l
Originating De¡ ~?- #--
Finance: (Check for Copy only, if Applicable)
Coordination/siqnatures
~
MISSION ACTION:
I1á APPROVED [] DENIED
[ ] OTHER:
derson
Administrator
Mgt. & Budget:
~~o~~ ¿ß_ ./
Purchasing Mgr,:
Other:
Eff, 1/97
H:\Ag.~da-TECO,wpd
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PUBLIC WORKS DEPARTME'NT
ROAD & BRIDGE DIVISION
MEMORANDUM
TO:
Roger Shinn, Centr~1 Services Director
Ray Wazny, Public Works Director ~
J. Sc~tt Herring. Road & Bridge M e.nagep--
April 29, 2002
TECO BGA, Inc.
VIA:
F~OM:
DATE:
SUBJ ECT:
We have reviewed the attached preliminary analysis and have found its results beneficial
to the County Traffic Engineering Department. Our staff has examined the findings within
the analysis and concur that it is accurate and reasonable.
Upon approval of the "Notice of Change," submitted to you by TECO BGA, we would like to
be incorporated into the existing Performance Contract to execute this project.
It is our understanding that there will be no capital costs to Road & Bridge and that of the
approximately $33,000.00 in savings; $24,000.00 will be used for debt service and
approximately 9,000 will be direct savings on our utility cost.
JSH/sb
Attachment
cc: Doug Anderson, County Administrator
Marie Gouin, Management & Budget Director
Peter Bryon, TECO BGA, Inc. .
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TECO BGA, INC.
800 CORPORATE DR., SUITE 608
FORT LAUDERDALE, FLORIDA 33334
Voice - 954-772-7481
Fax - 954-776-8434
DATE:
TO:
FROM:
RE:
26 April 2002
Roger Sbinn, Scott Herring
Jim Coleman C.E.M.
LED Signal Upgrade via
Existing Perlormance Contract
A scope of work change has been developed at Rock Road Jail that has freed up $271,061 of
implementation costs that will require a generation of $241,340 of savings over 10 years if used on an
alternate project. It is recommended that LED upgrades of traffic signals and pedestrian crosswalks, which
are capable of generating a 90% energy reduction, be incorporated as an alternate project under the existing
perfonnance contract.
A preliminary study has determined that the conversion all of the Red Signals, Green Signals, Yellow
Flashers, and Pedestrian Cross Walks to LED's can generate approximately $33,908 in savings per year,
This represents a $339,089 total savings over a 10 year term. In order to utilize the now available $271,061
of implementation funds, this project will need to provide $24,130 per year in savings, which is $241,061
over 10 years, If incorporated into the perfonnance contract, the LED signal upgrade would represent an
increase savings of $9,774 per year for a total of $97,749 over the 10 year period ($339,089 - $241,061 =
$97,749),
In order to generate the above savings, the cost of the upgrade must be less than the available $271,061.
The LED signal project will cost approximately $263,065 of the available $271,061. This is $7,996 less
than required.
In Summary:
This project requires no up front money from Road and Bridges. The project is paid entirely out of the
savings generated each year from the utility savings 0[$33,908 per year. The cost of repayment is $24,130
per year, $9,774 less than the $33,908 required. The surplus savings of $9,774 per year can be used any
way the County wishes. The upgrade cost of $263,065 is $7,996 less (lower cost) than the available
$271,061. This balance can be used any way the County wishes.
Target Proposed
Savings $241,340 $ 339,089 $ 97,749
Cost $271,061 $ 263,065 (7,996)
Increased Saving
Reduced Cost
This is a Scope of Work Change, not a change order and is permitted under the existing perfonnance
contract. No additional funding or financing is required. The attached Scope of Work Change Notice need
only be signed along with authorization from Road and Bridges to perform this work. This project can
begin immediately within the current time frame of the contract.
FORT LAUDERDALE FORT MYERS JACKSONVILLE MIAMI TALLAHASSEE TAMPA
WEST PALM BEACH ORLANDO PENSACOLA LAFAYETTE, CA
~~-~-~~ ~....--..........~ -.....................,,~..... ............- .
04/26/02
F7.ABWARR
FUND
TITLE
184
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ST. LUCIE COUNTY - BOARD
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WARRANT LIST #30- 20-APR-2002 TO 26-APR-2002
FUND SUMMARY- EROSION
Erosion Control Operating Fund
GRAND TOTAL:
EXPENSES
9,119.47
9,119.47
PAGE
1
PAYROLL
2,438.01
2,438.01
05/10/02
FZABWARR
FUND
184
TITLE
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ST. LUCIE COUNTY - BOARD
""""
WARRANT LIST #32- 04-MAY-2002 TO 10-MAY-2002
FUND SUMMARY- EROSION
Erosion Control Operating Fund
GRAND TOTAL:
EXPENSES
26,108.62
26,108.62
PAGE
1
PAYROLL
2,438.01
2,438.01
'-'
'-'
...
05/10/02 ST. LUCIE COUNTY - BOARD
F7ABWARR VOID LIST# 32- 04-MAY-2002 TO 10-MAY-2002
~uND: 184 - Erosion Control Operating Fund
CHECK INVOICE VENDOR
00284242 I2218576 Nextel
PAGE
9
FUND TOTAL:
TOTAL
23.92
23.92
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AGENDA REQUEST
..."
ITEM NO, C-2A
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
PRESENTED BY:
.ß cr(\~ .{So ~.u\.--
(Donald B, We~t, P.E.
County Engineer
TO: ST. LUCIE COUNTY EROSION DISTRICT
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
SUBJECT: Shoreline Stabilization at South Causeway Island: Amendment NO.2 to Work Authorization NO.5 (C-
00-12-181) with Taylor Engineering, Inc. to increase the amount of compensation by $7,587 for additional services.
BACKGROUND: On March 24, 1998, the Board approved a scope services for Taylor Engineering to investigate,
design, and permit an engineering solution to the eroding shoreline along the South Causeway Island in the vicinity
of the Historical Museum. Permits have been secured for the final design consisting of approximately 1,225 LF
of rock revetment with a 10' concrete walkway along the upland splash zone, On October 23, 2001, the Board
approved Work Authorization NO.5 (C-00-12-181) with Taylor Engineering ($34,030) to update the construction
plans and assist with administration & inspection services during construction. On January 8, 2002, the Board
approved Amendment No. 1 ($3,934) to coordinate several additional project features which needed to be
identified on the plans including potential utility conflicts and the extension of the sidewalk to the boat ramp area.
Substantial effort was expended beyond the original estimated effort to update the plans and resolve additional
issues and conflicts. As a result of this extra effort, additional funding ($7,587) is requested in Amendment No.
2 to carry this project through the construction phase. The Board approved award of a construction contract for
this project on April 23, 2002. Existing Grant funds with FDEP and FIND will be utilized for this effort.
FUNDS: Funds for the engineering services will be made available in the following accounts:
FIND (SL-01-30): 184804-3710-563005-36204 ($3,794); FDEP (98SL 1): 184203-3710-563005-36204 ($3,794).
PREVIOUS ACTION:
December 12, 2000: Erosion District approved original Consultant's Agreement with Taylor Eng., Inc,
October 23, 2001: Erosion District approved Work Authorization No, 5 with Taylor Eng., Inc.
January 8, 2002: Erosion District approved Amendment No, 1 with Taylor Eng., Inc,
April 23, 2002: Erosion District awarded a construction contract for this project.
RECOMMENDATION: Staff recommends Erosion District Board approval of Amendment No, 2 to Work
Authorization No, 5 (C-00-12-181) with Taylor Engineering, Inc. and execution of said amended work authorization
by the Chair.
COMMISSION ACTION:
it APPROVED
rl OTHER:
[ ] DENIED
~
Dou Anderson
County Administrator
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I
[x]County Attorney ¡t-<t
[x]Originating Dep!. Public Works '1 i.~}
[x]Co, Eng
[x]Dep!. Revenu~ ß f\ 'i\
[x]Finance Dep!.. t>
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April 18, 2002
fõ) Œ œ Œ_D \Yl Œ rñì
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Mr. Richard A. Bouchard, P.E,
St. Lucie County Engineering Division
2300 Virginia Avenue
2nd Floor Annex, Room 229
Ft. Pierce, Florida 34982-5652
E~': ," ,
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Re: P2002-038, South Causeway Island Shoreline Protection, Request for Additional Funds
Dear Mr. Bouchard:
-
-
-
-
-
-
As you are aware, our scope of services for the bidding and construction phases of the
above referenced project included time for revising the draft plans and specifications to account
for changes in the site shoreline. However, as work on the revisions progressed, we identified a
number of additional issues (e.g. sidewalk reconfiguration, specification reformatting, disposition
of trees in project area) besides the location of the shoreline that required attention, Therefore,
we expended substantial effort beyond our original estimate to resolve these issues and the
resulting to incorporate the resulting additions into the drawings and specifications.
Consequently, our remaining contract balance falls below what we need to complete the
construction phase of the project. We request that the County provide us with additional funding
to carry through the construction phase of the project. Our proposed Scope of Services for
construction-phase services is presented in Exhibit A, Our estimated cost to perform this phase is
$7,587.00. A summary of costs is presented in Exhibit B and our Schedule of Performance is
presented in Exhibit C.
Please contact me if you have questions concerning this matter.
Sincerely,
attachments
9000 CYPRESS GREEN DR SUITE 200 JACKSONVILLE FL 32256 TEL 904 731 7040 FAX 904731 9847
'-'
12-181
~ #5, Amend #2)
SECOND AMENDMENT TO
WORK AUTHORIZATION NO.5
Engineering Services Related to Shoreline Stabilization at South Causeway Island
Work Authorization No.5 between St. Lucie County Erosion District (the "District") and
Taylor Engineering, Inc. (the "Consultant"), for Services related to Shoreline Stabilization at South
Causeway Island, dated October 23,2001 (the "Agreement"), is hereby amended to increase the
amount of the compensation to be paid to the Consultant to a total not to exceed Thirty-Seven
Thousand, Nine Hundred Sixty-Four Dollars ($45,551). The Consultant's additional "Scope of
Services", "Work Compensation Sheet", and "Project Schedule" have also been attached hereto and
made a part hereof as Exhibits "A", "B", and "C", respectively, All other terms and conditions of
Work Authorization No.5 (C-OO-I2-181) shall be the same and remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused this Second Amendment to Work
Authorization No.5 (C-OO-12-181) to be executed and delivered on the dates below.
WITNESSES:
ST, LUCIE COUNTY EROSION DISTRICT
BY:
CHAIRPERSON
Date:
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
WITNESSES:
T AYLOR ENGINEERING, INe.
BY:
Print Name:
Title:
Date:
R/Wp!MISCrr ^ YLORW A2
'-'
.,
EXHIBIT A
SOUTH CAUSEWAY SHORELINE EROSION PROTECTION
CONSTRUCTION-PHASE SERVICES
Pre-construction Meeting
Our project manager will attend the pre-construction meeting with the contractor selected
to construct the project to assist the County in answering the contractor's questions
concerning design aspects of the project.
Attendance at Site by Engineer's Representative
We assume that the County will provide its own on-site observation and inspection
services for the construction of the project. Taylor Engineering's project engineers will
make routine visits to the site to assist County staff with observation oversight and
guidance. These site visits will be conducted as follows: one visit at the start of
construction, up to three visits during construction, and one visit at the end of the
construction during the final walk-through.
In-office Assistance
We will assist the County with administration of the construction contract from our
offices here in Jacksonville. In-office duties will include assistance with reviewing the
contractor's shop drawings and pay applications, and review of any proposed changes to
the project design,
'-',
...."
TAYLOR ENGINEERING, INC.
COST SUMMARY BY TASK
P2002-038: SOUTH CAUSEWAY ISLAND CONSTRUCTION OBSERVATION
TASK 1: Construction Observation Services
Labor
Director
Project Professional
Staff Technician
Administrative Support
Total Man-Days
Labor Cost
Non-Labor
Car Rental
Meals
Total Non-Labor Cost
Total Task 1
Days Cost Task Totals
7.000 5,152,00
3,000 1,776.00
0.500 144.00
0.375 150,00
10.875
7,222.00
Units Cost
5,0 325.00
5.0 40.00
365.00
7,587,00
Project Total $ 7,587.00
EXHIBIT B
-
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Exhibit C
Schedule of Performance
South Causeway Shoreline Protection Construction Observation
ID Task Name
1 Pre-Construction Meeting
2 In-Office Assistance
3 Site Visit No.1
4 In-office Assistance
5 Site Visit No.2
6 In-office Assistance
7 Site Visit No.3
8 In-office Assistance
9 Final Site Visit
10 Project Close-out
Project: North Causeway Schedule
Date: Wed 4/17/02
Task
Split
Progress
Milestone
Summary
Rolled Up Task
May I Jun I
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AGENDA REQUEST
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ITEM NO. C-2B
DATE: May 14, 2002
REGULAR [ J
PUBLIC HEARING [ J
CONSENT [X J
PRESENTED BY:
(~~~~s~~
County Engineer
TO: ST. LUCIE COUNTY EROSION DISTRICT
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
SUBJECT: Spur Jetty: License agreement renewal with the U.S. Army Corps of Engineers (USACOE).
BACKGROUND: Prior to constructing the spur jetty along the Federal Government's jetty at the Fort
Pierce Inlet, the County secured a License agreement from the USACOE. The original agreement took
effect on December 1, 1996 for a period of five years. Attached is a new five year agreement for Board
consideration.
FUNDS AVAIL.: N/A.
PREVIOUS ACTION:
December, 1996: License Agreement executed with the USACOE for the spur jetty.
RECOMMENDATION: Staff recommends Erosion District Board approval of the attached License
agreement with the U.S. Army Corps of Engineers and execution of said agreement by the Chair.
COMMISSION ACTION: E:
kJ APPROVED [ J DENIED
[ J OTHER:
'Â-
[xJCounty Attorney V n J
[x]Onginating Depl. Public Works ,i
Coord ination/S ianatures
[ ]Mgt. & Budget [ ]Budget & Revenue Coordinator
[x]Co, Eng t46/ (~. [ ]Finance Department (Grants)
·,
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DEPARTMENT OF THE ARMY
JACKSONVIlle DIS11ICT CORPS OF ENGMERS
P. O. BOX 4970
JACKSONVILLE, FLORIDA 32232-0019
~
REPLY TO
ATTENTION OF
April 19, 2002
Real Estate Division
Management and Disposal Branch
Mr. Richard Bouchard
st. Lucie County Public Works Department
2300 Virginia Avenue
Fort Pierce, Florida 34982
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Dear Mr. Bouchard:
Reference is made to Department of the Army License No.
DACW17-3-97-0002 which was granted to st, Lucie County for the
construction of a spur jetty along the Government's jetty at the
Fort Pierce Harbor Project.
The aforementioned license expired on November 30, 2001.
Therefore, it is necessary for a new license to be issued to st.
Lucie County for continued use of the Government's property. In
this regard, enclosed you will find, in duplicate, Department of
the Army License No. DACW17-3-02-0003 which supersedes your
current agreement,
Please review the enclosed document and have both copies
properly executed on behalf of St. Lucie County. Return both
copies of the signed license to this office, Upon receipt, the
license will be signed on behalf of the Government and a signed
original forwarded to you.
Thank you for your cooperation. If you have any questions,
please telephone Mr. Larry Wright at 904-232-2537.
Sincerely,
~tu.~
..J..A Bart J. Wivell
LJ' Chief, Real Estate Division
Enclosure
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No. DACW17-3-02-0003
DEPARTMENT OF THE ARMY LICENSE
Fort Pierce Harbor
PROJECT/INSTALLATION
St. Lucie County, Florida
COUNTY, STATE
THE SECRETARY OF THE ARMY, hereinafter referred to as the Secretary,
under authority of General Administrative Powers, hereby grants to St. Lucie
County, Florida, hereinafter referred to as the Grantee, a license to
construct and maintain a spur jetty in accordance with the plans attached
hereto and made a part hereof as Exhibit "A", over, across, in and upon the
existing south jetty of the Fort Pierce Harbor Project, a real property
interest of the United States, containing approximately 0.01 of an acre, more
or less, located in Section 36, Township 34 South, Range 40 East, St. Lucie
County, Florida, as identified in Exhibit "B", attached hereto and made a
part hereof, hereinafter referred to as the premises.
THIS LICENSE is granted subject to the following conditions.
1. TERM
This license is granted for a term of five (5) years, beginning
1 December 2001 and ending 30 November 2006, but revocable at will by the
Secretary. This license shall replace and supersede Department of the Army
License No. DACW17-3-97-0002, dated 21 January 1997.
2. CONSIDERATION
The consideration for this license shall be the construction, operation
and maintenance of the premises for the benefit of the general public in
accordance with the conditions hereinafter set forth.
3. NOTICES
All notices and correspondence to be given pursuant to this license shall
be addressed, if to the Grantee, to St. Lucie County Public Works Department,
2300 Virginia Avenue, Fort Pierce, Florida 34982; and if to the United
States, to the District Engineer, U.S. Army Engineer District, Jacksonville,
Attention: Chief, Real Estate Division, Post Office Box 4970, Jacksonville,
Florida 32232-0019; or as may from time to time otherwise be directed by the
parties. Notice shall be deemed to have been duly given if and when enclosed
in a properly sealed envelope addressed as aforesaid, and deposited, postage
prepaid, in a post office regularly maintained by the United States Postal
Service.
'-
.....,
No. DACW17-3-02-0003
Fort Pierce Harbor
4. AUTHORIZED REPRESENTATIVES
Except as otherwise specifically provided, any reference herein to
"Secretary", "District Engineer", "Installation Commander", or "said officer"
shall include their duly authorized representatives. Any reference to
"Grantee" shall include any duly authorized representatives.
5. SUPERVISION BY THE DIS'I'RICT ENGINEER
The use and occupation of the premises shall be subject to the general
supervision and approval of the District Engineer, hereinafter referred to as
said officer, and to such rules and regulations as may be prescribed from
time to time by said officer.
6. APPLICABLE LAWS AND REGULATIONS
The Grantee shall comply with all applicable Federal, state, county and
municipal laws, ordinances and regulations wherein the premises are located.
7 . CONDITIONAL USE BY GRANTEE
The exercise of the privileges herein granted shall be:
a. without cost or expense to the United States;
b. subject to the right of the United States to improve, use or maintain
the premises;
c. subject to other outgrants of the United States on the premises;
d. personal to the Grantee, and this license, or any interest therein,
may not be transferred or assigned.
8. CONDITION OF PREMISES
The Grantee acknowledges that it has inspected the premises, knows its
condition, and understands that the same is granted without any
representations or warranties whatsoever and without any obligation or. the
part of the United States.
9. PROTECTION OF PROPERTY
The Grantee shall keep the premises in good order and in a clean, safe
condition by and at the expense of the Grantee. The Grantee shall be
responsible for any damage that may be caused to property of the United
States by the activities of the Grantee under this license, and shall
exercise due diligence in the protection of all property located on the
premises against fire or damage from any and all other causes. Any property
of the United States damaged or destroyed by the Grantee incident to the
2
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No. DACW17-3-02-0003
Fort Pierce Harbor
exercise of the privileges herein granted shall be promptly repaired or
replaced by the Grantee to a condition satisfactory to said officer, or at
the election of said officer, reimbursement made therefor by the Grantee in
an amount necessary to restore or replace the property to a condition
satisfactory to said officer.
10. INDEMNITY
The United States shall not be responsible for damages to property or
injuries to persons which may arise from or be incident to the exercise of
the privileges herein granted, or for damages to the property of the Grantee,
or for damages to the property or injuries to the person of the Grantee's
officers, agents, or employees or others who may be on the premises at their
invitation or the invitation of anyone of them, and the Grantee shall hold
the United States harmless from any and all such claims not including damages
due to the fault or negligence of the United States or its contractors.
11. RESTORATION
On or before the expiration of this license or its termination by the
Grantee, the Grantee shall vacate the premises, remove the property of the
Grantee, and restore the premises to a condition satisfactory to said
officer. If, however, this license is revoked, the Grantee shall vacate the
premises, remove said property and restore the premises to the aforesaid
condition within such time as the District Engineer may designate. In either
event, if the Grantee shall fail or neglect to remove said property and
restore the premises, then, at the option of said officer, the property shall
either become the property of the United States without compensation
therefor, or said officer may cause the property to be removed and no claim
for damages against the United States or its officers or agents shall be
created by or made on account of such removal and restoration work. The
Grantee shall also pay the United States on demand any sum which may be
expended by the United States after the expiration, revocation, or
termination of this license in restoring the premises.
12. NON-DISCRIMINATION
The Grantee shall not discriminate against any person or persons or
exclude them from participation in the Grantee's operations, programs or
activities because of race, color, religion, sex, age, handicap or national
origin in the conduct of operations on the premises. The Grantee will comply
with the Americans with Disabilities Act and attendant Americans with
Disabilities Act Accessibility Guidelines (ADAAG) published by the
Architectural and Transportation Barriers Compliance Board.
13 . TERMINATION
This license may be terminated by the Grantee at any time by giving the
District Engineer at least ten (10) days notice in writing provided that no
3
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No. DACW17-3-02-0003
Fort Pierce Harbor
refund by the United States of any consideration previously paid shall be
made and provided further, that in the event that said notice is not given at
least ten (10) days prior to the rental due date, the Grantee shall be
required to pay the consideration for the period shown in the Condition on
CONSIDERATION.
14. ENVIRONMENTAL PROTECTION
a. Within the limits of their respective legal powers, the parties to
this license shall protect the premises against pollution of its air, ground
and water. The Grantee shall comply with any laws, regulations, conditions,
or instructions affecting the activity hereby authorized if and when issued
by the Environmental Protection Agency, or any Federal, state, interstate or
local governmental agency having jurisdiction to abate or prevent pollution.
The disposal of any toxic or hazardous materials within the premises is
specifically prohibited. Such regulations, conditions, or instructions in
effect or prescribed by said Environmental Protection Agency, or any
Federal, state, interstate or local governmental agency are hereby made a
condition of this license. The Grantee shall not discharge waste or effluent
from the premises in such a manner that the discharge will contaminate
streams or other bodies of water or otherwise become a public nuisance.
b. The Grantee will use all reasonable means available to protect the
environment and natural resources, and where damage nonetheless occurs from
the Grantee's activities, the Grantee shall be liable to restore the damaged
resources.
c. The Grantee must obtain approval in writing from said officer before
any pesticides or herbicides are applied to the premises.
15. HISTORIC PRESERVATION
The Grantee shall not remove or disturb, or cause or permit to be
removed or disturbed, any historical, archeological, architectural or other
cultural artifacts, relics, remains or objects of antiquity. In the event
such items are discovered on the premises, the Grantee shall immediately
notify said officer and protect the site and the material from further
disturbance until said officer gives clearance to proceed.
16. DISCLAIMER
This license is effective only insofar as the rights of the United
States in the premises are concerned; and the Grantee shall obtain any permit
or license which may be required by Federal, state, or local statute in
connection with the use of the premises. It is understood that the granting
of this license does not preclude the necessity of obtaining a Department of
the Army permit for activities which involve the discharge of dredge or fill
material or the placement of fixed structures in the waters of the United
States, pursuant to the provisions of Section 10 of the Rivers and Harbors
Act of 3 March 1899 (33 U.S.C. Section 403), and Section 404 of the Clean
Waters Act (33 U.S.C. Section 1344).
4
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...,.¡
No. DACW17-3-02-0003
Fort Pierce Harbor
THIS LICENSE is not subject to Title 10, United States Code, Section
2662, as amended.
IN WITNESS WHEREOF, I have hereunto set my hand by authority of the
Secretary of the Army, this day of 20
UNITED STATES OF AMERiCA
By:
Chief, Real Estate
U.S. Army Engineer
Jacksonville
Division
District
THIS LICENSE is also executed by the Grantee this
, 20
day of
ST, LUCIE COUNTY, FLORIDA
By:
ATTEST:
By:
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AGENDA REQUEST
ITEM NO. C-2C
DATE: May 14, 2002
REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT [X]
TO: ST, LUCIE COUNTY EROSION DISTRICT
PRESENTED BY:
~:~j~t~~
County Engineer
SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115
SUBJECT: Approval to submit an application request and supporting Resolution No. 02-001 to the
Florida Department of Environmental Protection (FDEP) for funding under the Florida Beach Erosion
Control Program (FBECP).
BACKGROUND: The FBECP is a Long-Range Budget Plan administered through FDEP, This program
presently provides approximately $30 million annually to assist eligible local governments with their
beach erosion control projects, Each application request must include a detailed project description, cost
estimate, and supporting resolution from the governing body. Individual projects are then put through
a priority ranking process based upon several criteria. In order to have an opportunity to receive funding
for FY-2003/04 our request must be submitted to the State (FDEP) by May 31,2002.
This funding request is in anticipation of four beach erosion related projects; 1) continued beach & inlet
monitoring activities ($60,000), 2) long term shoreline management strategies-structures ($1,450,000),
3) sand by-passing permitting & design ($100,000), and 4) South County Shoreline feasibility phase
($125,000), The attached work sheets explains each project in greater detail and includes cost estimates
for each participating agency (i.e. FDEP, USACOE, and the County).
FUNDS: FBECP funds for FY-2003/04 should be available in July, 2003 and typically requires a 50%
match from the local sponsor.
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends the Erosion District Board approve the Florida Beach Erosion
Control Program funding application request to FDEP and authorize the Chair to sign Resolution No. 02-
001.
COMMISSION ACTION: E:
~ APPROVED [ ] DENIED
[ ] OTHER:
I Anderson
. y Administrator
)r/
"jC,,,,,,, ,""",, c' ~
[x]Originating Dept. Public Works
['j'"d9''''''W"~ ~~
[x]Finance Dept.
[x]Co, Eng
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RESOLUTION NO. 02-001
A RESOLUTION OF THE ST. LUCIE COUNTY EROSION DISTRICT
AUTHORIZING THE SUBMITTAL OF AN APPLICATION TO THE
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION FOR
FISCAL YEAR 2003/04 FUNDS UNDER THE FLORIDA BEACH
EROSION CONTROL PROGRAM; SETTING FORTH FINDINGS; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Erosion District Board of St. Lucie County, Florida ("District") and the Florida
Department of Environmental Protection ("DEP") have adopted the Fort Pierce Inlet Management
Plan and desires to implement the recommendations contained therein; and,
WHEREAS, the District has established a Long-Range Budget Plan for the Florida Beach
Erosion Control Program and desIres to implement specific projects contained therein; and,
WHEREAS, under the provisions of Section 161.101, Florida Statutes, DEP accepts and
processes applications for the Florida Beach Erosion Control Program; and,
WHEREAS, under the Program guidelines ofthe Florida Beach Erosion Control Program, the
District is required to submit a supporting resolution with their application request.
NOW, THEREFORE, BE IT RESOLVED by the Erosion District Board of St. Lucie County,
Florida, as follows:
1. DEP is requested to approve and support the maximum State funding allowed forthis
application request for Fiscal Year 2003/04 and the District will provide the local share in accordance
with the State Legislature's appropriation.
2. This Resolution shall take effect immediately upon its adoption.
AFTER MOTION AND SECONDED, the vote on this Resolution was as follows:
Chair Frannie Hutchinson AYE
Vice-Chair Cliff Barnes AYE
Commissioner John D. Bruhn AYE
Commissioner Doug Coward AYE
Commissioner Paula A. Lewis AYE
PASSED AND DULY ADOPTED this
14th
day of
Mav
,2002.
ATTEST:
EROSION DISTRICT BOARD
ST. LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
DEPUTY CLERK
APPROVED AS TO FORM AND
CORRECTNESS:
BY:
COUNTY ATTORNEY
h :lwplmemoslagend195,dep
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Fort Pierce Beach Restoration Project
Project Description: The project is an extension of a federally authorized project and
consists of the restoration and maintenance of 2.3 miles of Atlantic shoreline in (Fort
Pierce) St. Lucie County. Initial restoration of the project area was begun in 1971 with the
construction (718,000 cy) of a 1.3-mile segment immediately south of the Fort Pierce Inlet.
Prior to the expiration of the federal project life (1985), a second restoration (346,000 cy)
was completed in 1983. Soon after Congress reauthorized (WRDA, 1996) the project life
to the year 2020, a third shoreline restoration (850,000 cy) was completed in May, 1999.
Congress finally authorized (WRDA, 1996 and 1999) the extension of the federal project
one (1) additional mile, for a total project length of 2.3 miles. This funding request is for
continued beach & inlet monitoring activities and implementation of long term shoreline
management strategies (structures).
Location: St. Lucie County (Fort Pierce), R34 - R46
Project Evaluation:
Severitv of Erosion: The State of Florida's comprehensive long-term management plan,
for restoration of the State's critically eroding beaches, has identified this 2.3-mile segment
of shoreline as critically eroding. Restoration ofthis segment of shoreline is recommended
within the implementation phase of the adopted Fort Pierce Inlet Management Plan.
Benefits: This project provides several benefits including recreation, storm damage
protection, economic (tourist) and environmental. Public access consists of four primary
parks (paved parking & bathroom facilities), five secondary parks (paved parking), and
several street ends. The remaining beachfront is a mixture of residential (single-family,
condominiums), commercial (hotels and restaurants) and undeveloped property.
Threatened and endangered marine turtles utilize the entire area for nesting purposes,
Project Performance: Within eighteen months after the most recent renourishment (May,
1999), all of the advanced beach fill and most of the beach berm width eroded out of the
first 2,200 LF of shoreline south of the inlet. Short term emergency measures have been
implemented to assist in stabilizing a portion of this shoreline. The USACOE is presently
reevaluating the draft General Re-Evaluation Report (feasibility document) and the
nourishment cycle for this project along with long term shoreline management strategies.
This project is immediately downdrift of the Fort Pierce Inlet and is a recommended
element of the adopted inlet management plan. Placement of beach quality material along
this shoreline will provide for mitigation of the adverse impacts due to the inlet and serve
as a feeder beach to the downdrift beaches.
Federal Funding: The project is federally authorized to the year 2020, with a federal cost
share of 46.7%. The draft General Re-Evaluation Report (GRR) identifies an increase in
federal cost share to 77.5% by including Section 111 impacts of the inlet. The
Environmental section of the GRR is presently under review and will require substantial
coordination of the offshore borrow area (Capron Shoal), including a recently completed
bryozoan study, An appropriations request (FY-2002/03) has been submitted to Congress
requesting funds for construction.
Page 1 of 2
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Fort Pierce Beach Restoration Project
(Continued)
Use of Innovative Technology: The initial project (1.3-mile) was recently constructed using
conventional beach fill activities, and it is anticipated that the extended project (2.3-miles)
will also utilize similar technology during construction. The results of beach & inlet
monitoring along with shoreline and inlet modeling, intended to enhance project
performance, may yield potential innovative applications of conventional technologies.
Local Commitment: St. Lucie County Erosion District has a coastal engineer on staff who
will serve as project manager. The Erosion District has also retained the services of a
professional coastal engineering firm to assist in the design, permitting, and other project
related activities. Local funding for the project will most likely be obtained from a
combination of special property assessments and ad valorem taxes,
State Commitment: FDEP previously funded the initial restoration efforts of the 1,3-mile
segment in 1971, 1983 and 1999. The extended project (2.3-miles) is recommended in
the adopted inlet management plan for Fort Pierce Inlet and the Strategic Beach
Management Plan, and is located in an area of critical erosion designation.
Use of Program Funds: Funds requested for FY-2003/04 will be used to support long
term shoreline management strategies (structures) and monitoring. The Erosion District
is responsible for all permitting activities. The USACOE will conduct the design elements
including the preparation of plans and specifications.
St. Lucie County Erosion District will seek credit towards the non-federal costs of this
project for state and local expenditures associated with permitting and other related
activities.
FY-2003/04
Estimated Project Costs ($1 ,000's)
Project Task Total Federal State Local
Monitoring 120 0 60 60
Construction 5.445 2,545 1.450 1 .450
Total $ 5,565 $ 2,544 $1,510 $ 1,510
Page 2 of 2
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Sand By-Passing at Ft. Pierce Inlet
Project Description: The adopted management plan for Fort Pierce Inlet indicates it is
cost effective to utilize off-shore sand sources to mitigate the erosive impacts due to the
inlet on the down drift shoreline--but to consider sand by-passing alternatives (transfer of
beach sand from the north side of the inlet to the south side) in the future. A feasibility
study to evaluate sand by-passing alternatives at the Fort Pierce Inlet is scheduled for
completion in 2002. This funding request is in anticipation of a favorable recommendation
to move forward with the design and permitting phase for sand by-passing.
Location: St. Lucie County (Fort Pierce), R28 - R47
Project Evaluation:
Severitv of Erosion: The State of Florida's comprehensive long-term management plan,
for restoration of the State's critically eroding beaches, has identified the 2.3-mile segment
of shoreline immediately south of the Fort Pierce Inlet as critically eroding. Restoration of
this segment of shoreline and future consideration of sand by-passing is a
recommendation within the implementation phase ofthe approved and adopted Fort Pierce
Inlet Management Plan,
Benefits: This study will provide support for several shore protection benefits related to
recreation, storm damage protection, economic (tourist) and environmental. Within the
limits of the project area--public access consists of four primary parks (paved parking &
bathroom facilities), four secondary parks (paved parking), and several street ends. The
remaining beachfront is a mixture of residential (single-family, condominiums), commercial
(hotels and restaurants) and undeveloped property. Threatened and endangered marine
turtles utilize the entire area for nesting purposes.
Proiect Performance: The Fort Pierce Inlet Management Plan was approved and formally
adopted by FDEP on May 30, 1997. Several elements of the plan have been
implemented, including the construction ofthe spur jetty and beach & inlet monitoring. By-
passing of sand from the shoreline north of the inlet to the downdrift beaches will help
provide for mitigation of the adverse impacts due to the inlet and serve as a feeder beach.
Federal Funding: The shore protection portion of this project is federally authorized to the
year 2020, with a present federal cost share at 46.6%. The draft General Re-Evaluation
Report identifies a revised federal cost share at 77.5%. Additional federal funding may be
available since the Fort Pierce Inlet is a federally maintained harbor.
Use of Innovative Technology: The results of beach & inlet monitoring along with shoreline
and inlet modeling and the feasibility study, intended to enhance project performance, may
yield potential innovative applications of conventional technologies,
Page 1 of 2
\.,
'.J
Sand By-Passing at Fort Pierce Inlet
(Continued)
Local Commitment: St. Lucie County Erosion District has a coastal engineer on staff who
will serve as project manager. The Erosion District has also retained the services of a
professional coastal engineering firm to assist in the design, permitting, and other project
related activities, Local funding for the project will most likely be obtained from ad valorem
taxes.
State Commitment: FDEP, in partnership with St. Lucie County, approved and adopted the
inlet management plan for Fort Pierce Inlet. FDEP has funded various elements of the
implementation phase including beach restoration efforts of the 1,3-mile segment,
construction of the spur jetty, beach & inlet monitoring, and the sand by-passing feasibility
study.
Use of Program Funds: Funds requested for FY-2003/04 will be used to support design
and permitting activities. Future elements of this project include construction, and long
term operation & maintenance.
FY-2003/04
Proiect Task
Design/Permit
Total
Estimated Project Costs ($1,OOO's)
Total Federal State Local
200 0 100 100
$ 200 $ 0 $ 1 00 $ 100
Page 2 of 2
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....;
St. Lucie County Southern Shoreline
{Continued)
Use of Innovative Technology: Although this project is in the early stages, both conventual
and innovative technology will be considered during future phases, Localized beach
scraping has already been used in this project area to provide some relief to areas
experiencing dune wash-over.
Local Commitment: St. Lucie County Erosion District has a coastal engineer on staff who
will serve as project manager. The Erosion District has also retained the services of a
professional coastal engineering firm to assist in the design, permitting, and other project
related activities. Local funding for the project will most likely be obtained from a
combination of special property assessments and ad valorem taxes.
State Commitment: FDEP assisted with the funding of a Post Storm Beach & Erosion study
of this shoreline in 2001102. This study will be used as a tool to help evaluate the southern
shoreline of St. Lucie County and determine which segments may qualify as critically
eroding under the State of Florida's comprehensive long-term management plan,
Use of Program Funds: Funds requested for FY-2003/04 will be used to support the
feasibility phase of this project. The feasibility phase of a federal project requires a 50%
match from the local sponsor (St. Lucie County).
FY-2003/04
Proiect Task
Feasibility
Total
Estimated Project Costs ($1,000's)
Total Federal State Local
500 250 125 125
$ 500 $ 250 $ 125 $ 125
Page 2 of 2