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Home My WebLink About01-08-2008 Signed Agendas AGENDA REOUEST ITEM NO. 2 A DATE: January 8, 2008 REGULAR [X] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Resolution No. 08-026 - Proclaiming January 26, 2008, as "The Agricultural and Labor Programs, Inc. 40th Anniversary Day" in St. Lucie County, Florida. BACKGROUND: Deloris Johnson, Chief Executi ve Officer for The Agricultural and Labor Program, Inc. (ALPI) has requested that this Board adopt a resolution proclaiming January 26, 2008, as "The Agricultural and Labor Program, Inc. 40lh Anniversary Day" in St. Lucie County, Florida. The attached Resolution No. 08-026 has been drafted for that purpose. PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution No. 08-026 as drafted. COMMISSION ACTION: CONCURRENCE: I.X APPROVED [] DENIED [ ] OTHER: -- :::t .,..- "- , -------- -" Approved 5-0 Douglas Anderson County Administrator County Attor~ey: Jy Review and Approvals ~anagernent & B~dget Purchasing Originating Dept. Other: Other: ?inance: ICheck for Copy only, if appl:cablel___ Eft. 5/96 AGENDA REQUEST ITEM NO. 5A DATE: January 8,2008 REGULAR [ ] PUBLIC HEARING [xx] Leg. [ ] Quasi-JD [xx] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney JoAnn Riley Property Acquisition Manager SUBJECT: Public Hearing to consider the closing of a portion of Taylor Dairy Road Resolution No. 08-044 BACKGROUND: Please see an attached memorandum FUNDS AVAILABLE: N/A PREVIOUS ACTION: December 18, 2007 - Board of County Commissioners approved Permission to Advertise the Public Hearing. RECOMMENDATION: Staff recommends that the Board approve Resolution No. 08-044, instruct staff to publish the final Notice and record Resolution No. 08-044, the Proof of Publication of the Notice of Public Hearing and the final Notice in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: CONCURRENCE: ~ APPROVED [ ] OTHER: Approved 5-0 Motion to continue to January 22"' at g:oo a.m. or as soon thereafter as the item may be heard. v <.s [xl County Attorney; [xl Originating Dept;:: ,'Ycl- [ ] DENIED ~ ~ ---------.~~, Douglas Anderson County Administrator Review and ADorovals [ l Mosquito Control; [xl County Engineer:_M\lþ . ---~".¡:-~:'--:-) [xl Airport Director: "~/ _ I ' [xl Road and Brid~~ G:\ACQ\ WP\JoAnn\ROADS\ Taylor Dairy Road\Agenda Request Public Hearing.wpd AGENDA REQUEST ITEM NO. /.;; DATE: January 8,2008 REGULAR [XX] PUBLIC HEARING [] CONsENT [] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Administration Douglas M. Anderson SUBJECT: Right-of-Way Permit - Rangeline Road; City of Port St. Lucie BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMEND A TION: Staff recommends that the Board approve the Right-of- Way permit as drafted. on condition that the City consent and sign the permit with the conditions attached. COMMISSION ACTION: CONCURRENCE: )(] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Motion to continue to January 15"' ;,t 6:00 p.m. or as soon thereafter as the item may be heard. -~---------} ~. _/ - Douglas Anderson County Administrator -- .: Review and Approvals County Attorney: Management & Budget Purchasing: Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 AGENDA REQUEST ITEM NO. '--7 DATE: January 8, 2008 REGULAR I)l PUBLIC HEARING [] CONsENT r TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: Ordinance No. 08-006 - Credits for Right-of-Way Dedication BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDA TION: Staff recommends that the Board determine whether to grant permission to advertise Ordinance No. 08-006. COMMISSION ACTION: CONCURRENCE: f.<J APPROVED [ ] DENIED [ ] OTHER: -' ----"" ....:' ~---------¡ Approved 5-0 Douglas Anderson County Administrator County Attorney: lß/ Review and Approvals Management & Budget Purchasing: Originating Dept Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 To: Submitted By: Agenda Request Item NumberS _..L.: Meeting Date: Jan. 08, 2008 Consent Regular Public Hearing Leg. [ ] [ ] [X] [ ] Quasi-JD [ Board of County Commissioners Growth Management Department SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: ~ APPROVED o OTHER Petition of SI. Lucie County Emergency Operation Center, for a Major Site Plan approval for the project to be known as SI. Lucie County Emergency Operation Center for property consisting of 16.30 acres of land located on the south side of Midway Road at the intersection of West Midway Road and Okeechobee Road in the I (Institutional) Zoning District. (MJSP-22007978) The Emergency Operation Center Major Site Plan will consist of a 27,170 square foot operation center building, 7,257 square foot future addition to the operation center, 3,818 square foot maintenance building, radio tower facility, and a helicopter landing pad. N/A On April 20,1999, the Board of County Commissioners approved Resolution No. 99-015 granting a change in zoning from the AG-5 (Agricultural - 1 dul 5 acres) Zoning District to the I (Institutional) Zoning District. On September 18, 2007, this Board granted Conditional Use approval for the operation of the SI. Lucie County Fairgrounds, Florida Division of Forestry and Emergency Operation Center. Adopt Resolution No. 08-010 approving the application of SI. Lucie County Emergency Operation Center for a Major Site Plan approval for the project known as St. Lucie County Emergency Operation in the I (Institutional) Zoning District. CONCURRENCE: D DENIED ----- ------:::¡ Douglas M. Anderson County Administrator Approved 5-0 County Attorney E.R.D.: Cty. Engineer: ¡UV p Form No. 07-07 Coordination! Signatures Mgt. & Budget: Public Works: ~. Other: ~ Purchasing: Cty. Surveyor: -?M.,/ Other: AGENDA REQUEST ITEM NO. 01 DATE: Jan 8, 2008 REGULAR [x] PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBMITTED BY (DEPT): CENTRAL SERVICES SUBJECT: Dooleymack Constructors of South FL, LLC / #C07-04-195 Havert L Fenn Center-Special Needs Shelter/Auditorium Change Order No.2 BACKGROUND: SEE ATTACHED MEMORANDUM FUNDS AVAIL: 001405-1930-562000-2614 (State Grant-Bldgs.) 316-1930-562000-2614 (FEMAllns.-Bldgs.) 001417 -1930-562000-2614 (State Grant-Bldgs.) 316-1930-563000-2614 (FEMAllns.-lnfrastructure) 129-1930-562000-2614 (MSTU Funds-Bldgs.) PREVIOUS ACTION: On Nov. 6,2007, the Board approved Change Order No.1 to #C07-04-195, to increase the contract sum and contract time. RECOMMENDATION: Staff recommends the Board of County Commissioners approve Change Order No.2 to #C07-04-195, Dooleymack Constructors, Special Needs Shelter/Auditorium, to increase the contract sum by $46,941.68: the new contract sum will be $12,932,454.36 and authorize the Chair to sign the Change Order as prepared by the County Attorney. MISSION ACTION: :,. APPROVED [] DENIED [ J OTHER: Approved 5-0 CONCURRENCE: ---------¡. " --------' - ., Doug Anderson County Administrator I~/ County Attorney: L- . Originating Dept:--L.~~ \À, ~ C-t--- Finance: (Check for Copy only, if Applicable) Coordination/Signatures >1/' 1 ~ Mgt & Budget: f('~ C- \ \ ~, Other: '-' Purchasing Mgr.: Other: Elf. 1/97 H:\AGENDA\AGENDA-253 DOOLEYMACK CO-2.DOC AGENDA REQUEST ITEM NO. C2A DATE: January 8,2008 REGULAR [ ] PUBLIC HEARING Leg. [ ] Quasi-JD [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney J o Ann Riley Property Acquisition Manager SUBJECT: Revocable License Agreement Sun Grove Montessori School, Inc. Parcel LD. 3403-502-0294-000/4 BACKGROUND: See Attached Memorandum FUNDS A V AILABLE: N/A PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct Sun Grove Montessori School, Inc. to record the document in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: CONCURRENCE: [XAPPROVED [ ] OTHER Approved 5-0 [ ] DENIED :--ì ____~ Douglas M. Anderson County Administrator ~ 91, i/é [x] County Attorney:~ [x] Originating Dept: j;¡d- Review and Approvals [X] Road and Bridg~ . A 1''::> [x] Engineermg:~ [x] Public WorkS:~' [ ] Purchasing: AGENDA REQUEST ITEM NO. C-2B DA TE: January 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COD""NTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Resolution No. 08-027 - Urging Congress to Amend Necessary Federal Regulations to Allow Federal Financial Participation for Medical Benefits to Incarcerated Individuals. BACKGROUND: Doug Anderson, County Administrator, has requested that this Board adopt a resolution urging Congress to amend necessary Federal Regulations to allow Federal Financial Participation for Medical Benefits to Incarcerated Individuals. The attached Resolution No. 08-027 has been drafted for that purpose. PREVIOUS ACTION: RECOM1ŒNDATION: Staff recommends that the Board adopt the attached Resolution No. 08-027 as drafted. COMMISSION ACTION: M APPROVED [] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: .~ --" -, --- Douglas Anderson County Administrator Ccunty j\ttor.:1ey: [k/ Review and Approvals Management & Budget P'..lrchasing Originacing Dept. Other: Other: F:nance, (Check for Copy only, if applicablel___ Eft. 5/96 AGENDA REQUEST ITEM NO. C.2.C Date: January 8, 2008 Regular [ ] Public Hearing [ ] Consent [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Young Assistant County Attorney SUBJECT: Permission to Advertise - Ordinance No. 08-001 Amending Art in Public Places Ordinance for Airport Projects BACKGROUND: See CA No. 07-2027 FUNDS A VAIL. (State type & No. of transaction or N/A): N/A RECOMMENDATION: Staff requests permission to advertise proposed Ordinance No. 08-001 for a public hearing on January 22, 2008 at 9:00 a.m., or as soon thereafter as may be heard. COMMISSION ACTION: CONCURRENCE: [~ APPROVED [] DENIED [ ] OTHER: --------., ~ Douglas M. Anderson County Administrator Approved 5-0 County Attorney: !ß Coordination/Sil!natures Mgl. & Budget: Purchasing: Originatîng Dept.: Other: Other: Finance (Check for Copy only, if applicable): AGENDA REQUEST ITEM NO. C.2.D Date: January 8, 2008 Regular [ ] Public Hearing [ ] Consent [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Young Assistant County Attorney SUBJECT: Resolution No. 08-040 - Amending Terms of Treasure Coast Education, Research and Development Authority Members BACKGROUND: See C.A. No. 07-2178 FUNDS AVAIL.(State type & No. of transaction or N/A): N/A RECOMMENDA TION: Staff recommends that the Board of County Commissioners approve proposed Resolution No. 08-040 as drafted. COMMISSION ACTION: CONCURRENCE: [>c.l APPROVED [ ] DENIED [ ] OTHER: ~ ~ , --.:::- Approved 5-0 Douglas M. Anderson County Administrator Coordination/Signatures County Attorney: ',7-, _p...,,1¡-¡'''' Mgt. & Budget: Purchasing: Originating Dept.: Other : Other : Finance (Check for Copy only, if applicable): AGENDA REQUEST ITEM NO. C.2.E Date: January 8, 2008 Regular [ ] Public Hearing [ Consent [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Young Assistant County Attorney SUBJECT: Phoenix Metal Products, Inc. - Third Amendment to January 13,1998 Lease Agreement BACKGROUND: See C.A. No. 07-217 FUNDS A V AIL.(State type & No. of transaction or N/ A): N/ A RECOMMENDA nON: Staff recommends that the Board of County Commissioners approve the proposed Third Amendment to the January 13, 1998 Lease Agreement with Phoenix Metal Products, Inc., and authorize the Chairman to sign the amendment. COMMISSION ACTION: CONCURRENCE: [1 APPROVED [ ] DENIED [ ] OTHER: ~ - ------ Approved 5-0 Douglas M. Anderson County Administrator X. County Attorney: a , ,/k :\J' Coordination/Signatures Mgt. & Budget: Purchasing: ..,-- f Originating Dept.: I·~ Other : Other: Finance (Check for Copy only, if applicable): Agenda Request Item Number Date: ê.3Ä 1/8/2008 Consent Regular Public Presentation Leg. [ [Xl [ ] [ ] Quasi-JD [ To: Submitted By: Board of County Commissioners Growth Management Presented By 'i/ 1¿ ~1·~tt (þ L ¡/ ,7 r; £~ ul/Á. -&'/ ~./ /,(..f Director SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: COMMISSION ACTION: Approve First Amendment to Contract C07-07-490 with Fla. Atlantic University to extend the term of the contract until 9/30/08. During the preparation of the Records Management Plan, Information Technology was not included in the process. The database links to the department's database and Laserfiche are a key component to this Plan and will require the resources of the I.T. Department. Therefore, the timeframe established cannot be achieved. N/A Board approved scope of services and execution of the contract for a total amount of $47,000 on 7/24/07; Item C-11. Request approval and execution of the First Amendment to contract C07-07-490 with Fla. Atlantic University. CONCURRENCE: ~ APPROVED C OTHER D DENIED ~::::::::::::-) .,- ..----_d Douglas M. Anderson County Administrator Approved 5-0 .....County Attorney Originating Dept.: Finance: ~ , l : Coordination/ Signatures , ~.\ Mgt. & Budget: Other: Purchasing: Other: (insert file ref) Agenda Request Item Number Meeting Date: c36 01.08.08 Consent Regular Public Hearing Leg. [ ] [X] [ ] [ ] Quasi-JD [ BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: P~BY ~ ~t ".Mark Satterlee Gr~ Management Director Ordinance 08-003 amending Section 3.01.03.A of the St. Lucie County Land Development Regulations See attached memorandum To: Submitted By: Board of County Commissioners Growth Management Department SUBJECT: NJA NJA Staff recommends that the Board grant permission to advertise Ordinance No. 08-003. COMMISSION ACTION: I X I APPROVED D DENIED D OTHER CONCURRENCE: _~-=-t .--- -- County Attorney Cty. Engineer: r, '11/ T/ :¿-- Douglas M. Anderson County Administrator Coordinationl Signatur~ .' -n..f'lv.é:lf l~ E.R.D.: }!pJtzll~()1 Cty. Surveyor: af+:.(tW - Other: Other: Approved 5-0 Form No. 07-07 AGENDA REQUEST ITEM NO: C-4a DATE Jan. 8, 2008 REGULAR [ ] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Debra Brisson Director SUBJECT: Equipment Request 08-295/Gator Utility Cart/Savannas Recreation Area BACKGROUND: Staff is requesting to purchase an additional Gator utility cart to facilitate operations at the Savannas Recreation Area. The cart will be used by maintenance workers to move around the grounds without having to use the one truck at the Savannas. The truck is needed for moving heavy items, off-site trips and other tasks requiring a bigger vehicle with more capacity. The utility cart will also be used for special events where a smaller cart (rather than a truck) makes it easier to move within the area/activities. Staff has requested additional mobile capability for years but did not receive approval. Because this Gator can be purchased from a state contract, the price fits within savings accumulated from other approved purchases. The Savannas was budgeted $27,800 for equipment and has purchased the approved items for $19,570. The savings are $8,230 and the price ofthe Gator is $4,996. A Savannas capital equipment purchase list is attached identifying what equipment purchases, savings were realized on. PREVIOUS ACTION: N/A FUNDS AVAILABLE: 001-7220-564000-700 (Savannas Recreation Area, Machinery and Equipment) RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Equipment Request No. 08-295 for the purchase of an additional Gator utility cart for the Savannas Recreation Area. COMMISSION ACTION: CONCURRENCE: þ(J APPROVED [ ] OTHER: [ ] DENIED ---------. ~ ----' ------- Approved 5-0 Doug Anderson County Administrator Coord i natio nlS iQ natu res County Attorney: ¡ 9J/ Mgt & Budget: ~ \'{ì~ Purchasing: Originating Dept: ~ Public Works: Other: Finance: (Check for Copy only, if applicable) AGENDA REQUEST ITEM NO: C-4b DATE: January d, 2000' REGULAR [ ] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Debra Brisson Director SUBJECT: Fairgrounds Wastewater Treatment Plant Expansion/Donation Agreement/Fairgrounds/Approve BudgetResolution No. 08-029 . - BACKGROUND: On April 17, 2007, the Board of County Commissioners approved a Donation Agreement with the St. Lucie County Fair Association for its proportionate share of the Fairgrounds Wastewater Treatment Plant Expansion Project. The Agreement stipulates that the Fair Association will remit $10,000 annually for five years for a total of $50,000. The last $10,000 installment is due by May 23, 2011. The Fair Association remitted its first $10,000 installment on July 9, 2007. In order for the County to accept the donation, the Board must approve Budget Re~olution No. 08-029 and approve Budget Amendment 08-007 to advance $30,000 from ~:Q11tingency . PREVIOUS ACTION: Please see background FUNDS WILL BE MADE AVAILABLE: 001-7420-562000-7655 (Fairgrounds Bldg) RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Budget Resolution No 08-029, accepting the St. Lucie County Fair Association's $10,000 donation for FY 07 proportionate share and approve Budget Aml'!ndment 08-007 to advance $30,000 from contingenc~ ' CONCURRENCE: COMMISSION ACTION: '. [;<j APPROVED [] DENIED [ ] OTHER: -------=-r :::> ~ Approved 5-0 Doug Anderson County Administrator f) Coordination/Si Purchasing: County Attorney: Originating Dept: "'¡ , , I V z.::/fO Mgt & Budget: J''':', Public Works: Other: Finance: (Check for Copy only, if applicable) AGENDA REOUEST ITEM NO: C-4C DATE: January 8, 2008 REGULAR PUBLIC HEARING CONSENT [XI TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Debra Brisson SUBJECT: TRADITION FIELD PROPOSED PRICING FOR TICKET, PARKING, PROGRAMS, AND CONCESSIONS FOR THE 2008 BASEBALL SEASON BACKGROUND: In accordance with contract C03-08-457, dated August 1,2003, between St. Lucie County and Sterling Facility Services, LLC, which owns and operates the franchises for the New York Mets major league baseball team and the St. Lucie Mets minor league team, the proposed pricing for the 2008 baseball season (ticket, parking, programs, and concessions) are submitted to the Board of County Commissioners for approval. See attached memorandum from Sterling Facility Services, LLC, dated December 1,2007. It should be noted that the ticket prices for the Boston Red Sox game on March 10,2008, are slightly higher than the other spring training games. FUNDS WILL BE MADE AVAILABLE IN: N/A PPREVIOUS ACTION: N/A RECOMMENDATION: Staff requests the Board's approval of Sterling Facility Services, LLC's proposed 2008 pricing for the following areas of operation: ticket, parking, programs, and concessions at Tradition Field. COMMISSION ACTION: CONCURRENCE: [~APPROVED [] DENIED [ ] OTHER: Approved 5-0 -------.. ) ~ .-/ --:.., Doug M. Anderson County Administrator err // ';/4 Com", Attom~ Originating D . Coordination/S ignatures Management & Budget: Purchasing: Other: Admin/Finance (if applicable) AGENDA REOUEST ITEM NO: ~ycl DATE: January 8, 2008 REGULAR PUBLIC HEARING CONSENT [Xl TO: SAINT LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation PRESENTED BY: Debra Brisson . SUBJECT: DONATION TO ST. LUCIE COUNTY (PARKS AND RECREATION DEPARTMENT) - AND APPROVAL OF BUDGET RESOLUTION 08-025 BACKGROUND: On December 6,2007, the St. Lucie County Youth Pilot Baseball Program donated $1,500.00 to be used towards . maintenance at Elks Park. This agenda requests that the BOCC's approval of Budget Resolution 08-025, and acceptance of the donation. Staff will utilize the funds to purchase new trash receptacles for the facility. FUNDS WILL BE MADE AVAILABLE IN: 001-7210-366900-700 001-7210-552000-700 Parks (Donations) Parks (Operating Supplies) RE::OMMENDATION: Staff recommends that the Board approve Budget Resolution Number 08-025, and accept the donation in the amount of$I,500 from the St. Lucie County Youth Pilot Baseball Program, to be used towards maintenance at Elks Park. COMMISSION ACTION: CONCURRENCE: LX APPROVED [l DENIED [ 1 OTHER: Approved 5-0 -=:::::::::::::----' ~ Doug M. Anderson County Administrator -~ , County Attorney: ä: CoordinationlS i gnatures Management & Budget: ~ ~rChaSing: AGENDA REQUEST ITEM NO; LY~ DATE: January 8,2008 REGULAR [ ] PUBLIC HEARING [] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation PRESENTED BY: Debra Brisson Director SUBJECT: United WaylWaiver of Fees Request/Fairgrounds BACKGROUND: On Saturday, January 26, 2008, the United Way will be hosting its Founder's Celebration Event and Fundraiser at the St. Lucie County Equestrian & Event Center. The event will be western themed, complete with dinner buffet, live entertainment, live & silent auctions and much more. On behalf of the United Way, Michelle D. King, VP of Resource Development is requesting that the Board of County Commissioners waive the $1,656.75 fee for use of the facilities including, tables and chair rentals and rental of Exhibit Hall C (request letter attached). As this would be considered an in-kind donation, the County would receive credit towards it annual United Way contribution goal. PREVIOUS ACTION: N/A FUNDS WILL BE MADE AVAILABLE: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the United Way's request to waive the $1,656.75 fee for use of the St. Lucie County Fairgrounds Equestrian & Event Center on January 26, 2008 to host its Founder's Celebration Event and Fundraiser. COMMISSION ACTION: CONCURRENCE: [Xl APPROVED [] DENIED [ 1 OTHER: Approved 5-0 -----------' -.~ Doug Anderson County Administrator ----" '. County Attorney: Originating Dept: (h Coordination/SiQnatures ~.J.:. ¡J ¡ Mgt & Budget Purchasing: 1ft- ~'PubliC Works\ Other: Finance: (Check for Copy only, if applicable) AGENDA REQUEST ITEM NO. C5 DATE: January 8, 2008 REGULAR [] PUBLIC HEARING [] CONSENT [Xl SUBMITTED BY WEPT): Administration TO: Board of County Commissioners SUB1ECT: Extension of Contract with Marlowe and Company for Federal Lobbyist Services BACKGROUND: See attached memorandum FUNDS AVAILABLE: Account No. 001-1210-531000-100 Administration - Professional Services PREVIOUS ACTION: N/ A RECOMMENDATION: Staff recommends entering into an agreement as drafted by the County Attorney with Marlowe and Company for the period of January 1, 2008 to December 31, 2008 in the amount of $27,000 for Federal Lobbyist Services other than beach renourishment. COMMISSION ACTION: CONCURRENCE: PJAPPROVED [] OTHER: [] DENIED Approved 5-0 ------------') ...--..-::? Douglas M. Anderson County Administrator --::> Review and Approvals County Attorney: Originating Dept: Finance: (Check for Copy only, if applicable) Management & Budget: Other: Purchasing: Other: Effective: 5/96 AGENDA REOUEST ITEM NO. C6 -.-.. .'..-...'. -,-.. . -.;. ~ ... . .. .. ~...,. DATE: January 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: St. Lucie County Sheriff's Office Toby Long Director of Finance SUBJECT: Draw Request - January 2008 BACKGROUND: The Sheriff is requesting funds for operations from the General Fund & Fine Forfeiture in the amount of $10,605,678.84. Double Draw (1st draw total = $5,302,839.42) (2nd draw total = $5,302,839.42). See attached memos. FUNDS ARE AVAILABLE IN: General Fund & Fine Forfeiture. 001-8191-599043-800 107-711-599040-6000 107-8191-599042-800 107-8191-599043-800 PREVIOUS ACTION: None RECOMMENDATION: Staff recommends approval of the Sheriff double draw request for January 2008 in the amount of $10,605,678.84 (1st draw total = $5,302,839.42) (2nd draw total = $5,302,839.42) COMMISSION ACTION: CONCURRENCE: rx] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 --- ~":'----- - -1 ~-~ . :::;::.:> Douglas Anderson County Administrator County Attor~ey: 'Ô C/~, . ./ ~ ç/ Review and Approvals ~ Eanagement & Bt:.dgetJLJiJ· J Purchasi~g: O~iginating Dept. Other: Other: Finance: (Check ~or Copy on:y, if appl~cablel Eft. 5/96 Aaenda ReQuest ITEM NO. C - 7 DATE: January 8, 2008 REGULAR [ 1 PUBLIC HEARING [l CONSENT [Xl TO: SUBMITTED BY : Board of County Commissioners PRESENTED BY: Economic & Strategic Development Michael Brillhart Economic & Strategic Development Consider approving the attached FY 07/08 Grant Contract for Bid Fees and Sponsorships in the amount of $40,000 with the Treasure Coast Sports Commission (TCSC). Contract funding will be used to reimburse the TCSC for expenses associated with bid fees and sponsorships for sports events administered by the Sports Commission on the Treasure Coast. SUBJECT: BACKGROUND: At its June 13, 2007 meeting, the Tourist Development Council recommended the approval of annual bid fees and sponsorships costs in the amount of $40,000 forthe Treasure Coast Sports Commission. FUNDS AVAILABLE: Tourism Fund Grant Contract account #611-5210-582000-500 (Aid to Private Organizations) in the amount of $40,000. PREVIOUS ACTION: The Board of County Commissioners approved the Fiscal Year 06/07 Grant Contract (bid fees and sponsorships) in the amount of $60,000. The $20,000 decrease in contract funding between FY06/07 and FY07/08 is in consideration of anticipated reductions in tourist development bed tax revenue during this fiscal year. RECOMMENDATION: Staff is recommending that the Board of County Commissioners approve the sports event Grant Contract for Bid Fees and Sponsorships with the Treasure Coast Sports Commission for FY07/08 in the amount of $40,000. COMMISSION ACTION: CONCURRENCE: b4 APPROVED r 1 OTHER: Approved 5-0 [ 1 DENIED -=:::::;-....-----, ~ Douglas M. Anderson County Administrator -- County Attorney: _ Originating Dept: l1Jð Coordi nation/SiQnatures Management & Budget _ Finance: Environ. Resources: Purchasing: _ AGENDA REOUEST ITEM NO. CS DATE: January 8, 200707 _--I.~.."::.··.. .~ ~ - .. . .. .. - REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: ,BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): PUBLIC SAFETY JACK T. SOUTHARD PUBLIC SAFETY DIRECTOR SUBJECT: Approve the updated Comprehensive Emergency Management Plan and Resolution No. 08-023 BACKGROUND: In 1997, the St. Lucie County Board of County Commissioners adopted the St. Lucie County Comprehensive Emergency Management Plan. Within the past years, updates have been made to the plan and approved by the Board of County Commissioners, as well as the State of Florida, Division of Emergency Management (Please see attached letter from Division of Emergency Management) FUNDS WILL BE AVAILABLE: N/A PREVIOUS ACTION: N/ A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the updated Comprehensive Emergency Management Plan, along with Resolution No#OB-023 and authorize the Chairman to sign. COMMISSION ACTION: I e<J APPROVED [] DENIED [ ] OTHER: CONCURRENCE: Approved 5-0 ~--=-====' -~- Douglas Anderson County Administrator --==-~ Review and Aoorovals Finance: (Chec Management & Budget Purchasing; Ix":.- County Attorney: rp1 Originating Dep Other: Other: if applicable) Eff. 5/96 AGENDA REQUEST ITEM NO. C- 9 DATE: January 8, 2008 REGULAR [] PUBLIC HEARING [] CONSENT [Xl SUBMITTED BY (DEPT): Agricultural Extension PRESENTED BY: ~~../ Anita S. Ne I County Extension Director TO: Board of County Commissioners SUBJECT: Staff recommends approval of Resolution 07-236 for the creation of the Agricultural Enhancement Board (AEB), providing for duties and membership of the committee, and providing for an effective date. BACKGROUND: This Resolution is the result of direction by Administration at the suggestion of the BOCC. After several meetings with agriculturally related organizations and the public, it was decided that the purpose of this proposed committee will be to provide the Agricultural community a voice in matters that are relevant to both the industry and S1. Lucie County. FUNDS AVAILABLE: N/A PREVIOUS ACTION: No previous action taken by the Board of County Commissioners RECOMMENDATION: Staff recommends approval of Resolution 07-236 for the creation of the Agricultural Enhancement Board (AEB), providing for duties and membership of the committee, and providing for an effective date. COMMISSION ACTION: CONCURRENCE: [] APPROVED {]CaTHER: C9 Pulled prior to meeting. [] DENIED ----~ ~ - ~ .-:;:> Douglas M. Anderson County Administrator Review and A als County Attorney: Management & Budget: - Originating Dept: _ Other: Finance: _ (Check for Copy only, if applicable) Purchasing: _ Other: Effective: 5/96 AGENDA REQUEST ITEM NO. C-IO DATE: January 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] TO: CONSENT [ X ] ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: OMB PRESENTED BY: Marie M. Gouin SUBJECT: Property Appraiser Budget Amendment #1. BACKGROUND: The St. Lucie County Property Appraiser request Budget Amendment for fiscal period ending September 30, 2008 in the amount of $131,449 for Vehicle Purchase (see memo attached). FUNDS AVAILABLE: Various Ad Valorem Funds - 2007 Excess Fees. Budget will be adjusted after completion of the 2007 Audit. PREVIOUS ACTION: Board of County Commissioners approved the FY08 Property Appraiser Budget. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Budget Amendment #1 in the amount of $131,449 and amend the Property Appraiser FY08 budget accordingly. COMMISSION ACTION: CONCURRENCE: [;'-<J APPROVED [] DENIED [ ] OTHER Approved 5-0 County Attorney: tY Doug Anderson County Administrator coordinatiOn/Siqnatur~ Management & Budget: 4'1tf Other: '1 " Finance: (Check for Copy only, if applicable) J AGENDA REQUEST ITEM NO. C- 11 DATE: January 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: Board of County Commissioners SUBMITTED BY (DEPT): Cultural Affairs SUBJECT: Approve the Interlocal Agreement as prepared by the County's Attorney office with the City of Fort Pierce for the 2nd Biannual St. Lucie County sculpture show. BACKGROUND: A county-wide component of the annual Art in Public Places (AiPP) pian is to host an outdoor sculpture exhibition throughout the community. The first With Out Walls sculpture exhibition was in 2004 and was a partnership project with the City of Fort Pierce. A total of thirty sculpture pieces will be shown and will be located on County and City of Fort Pierce property. The sculptures have been reviewed to ensure that they are structurally sound and their theme is appropriate for public viewing. The County Attorney's office has been working with the City's Attorney's office to develop the Interlocal agreement. The Interlocal attached is substantially in the final form and may change only slightly after the City's Attorney comments on it. City and County crews will install of the With Out Walls 2 (WOW 2) sculpture exhibition throughout the community. FUNDS AVAILABLE: 665-7310-534000-700 $44,000 Contracted Services -Art in Public Trust Fund with a reimbursement from the City of Ft. Pierce for 50% of the cost. PREVIOUS ACTION: On November 27, 2007, the BOCC approved the Annual Art in Public Places Plan and the lease agreement with the individual artists. RECOMMENDATION: Staff recommends that the Board approve the Interlocal Agreement as prepared by the County's Attorney Office for the 2nd Biannual St. Lucie County WOW 2 sculpture exhibition. COMMISSION ACTION: ~APPROVED [] DENIED [] OTHER: Approved 5-0 CONCURRENCE: ~.----- -""-.., ..- . ...-' --.~-=-') Douglas M. Anderson County Administrator Review and AP~aIS tlC IYr' £l.s'ø- County Attorney: _ Management & Budget", ' ,. Originating Dept: _ Other: _ Finance: _x_ (Check for Copy only, if applicable) Purchasing: _ Other: Effective: 5/96 ITEM NO. C ,';2. a..- DATE: January 8,2008 AGENDA REQUEST REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115) SUBJECT: Diamond Sands subdivision - Partial release of surety (85%) in the amount of $1,257,115.15. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: n/a PREVIOUS ACTION: BOCC àpproved a replacement surety bond for Diamond Sands on August 07,2007. RECOMMENDATION: Staff recommends Board approve the partial release of surety for Diamond Sands subdivision, and authorize the Chairman to sign. COMMISSION ACTION: CONCURRENCE: ~ APPROVED [ ] OTHER Approved 5-0 [ ] DENIED " .-==.=-...:::::> [X] \j()umy AIlomey [x]Orig. Dept. Public Warks~- Diamond Sands partiai reler suref·ag () Jk Douglas Anderson County Administrator ,'1 [x]Env. Resources' L,·Y) ITEM NO. C-j.;¿ 13 DATE: January 8, 2008 AGENDA REQUEST REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] SUBMITTED BY (DEPT.): ENGINEERING DIVISION (4115) TO: BOARD OF COUNTY COMMISSIONERS SUBJECT: Quitclaim Deed with Florida Department of Transportation (FDOT) for conveyance and perpetual maintenance of retention ponds along US 1 (Rio Mar Drive to Midway Road). BACKGROUND: See attached Memorandum FUNDS AVAILABLE: n/a PREVIOUS ACTION: October9, 2001 - The Board approved the Memorandum of Understanding with FDOT for regional ponds. RECOMMENDATION: Staff recommends the Board approve the Quitclaim Deed with FDOT, as approved to form by the County Attorney, and authorize the Chair to sign. COMMISSION ACTION: [~ .APPROVED [ ] OTHER CONCURRENCE: 4'HAI ---------1 ~""""5""------. Douglas Anderson County Administrai#0r [X] Originating Dep!. Public Works ~ . [ ] Finance Dept [ ] (Check for copy only, if applica e) [X] County Attorney [X] Prop. Acq. -;;ifrvd'-. [X] Road & Bridge .. ~ Ponds MOU with FDOT.ag [ ] DENIED (1 t-" [ ] Mg!. & Budget [ ] Exec. Ass!. [X] Co. Surveyor Approved 5-0 AGENDA REQUEST ITEM NO. C-12c DATE: January 8, 2007 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] SUBMITTED BY(DEPT): ENGINEERING DIVISION 4115 TO: BOARD OF COUNTY COMMISSIONERS SUBJECT: Third Amendment to the December 20, 2005 Agreement with Inwood Consulting Engineers in the amount of $317,426.00 for the westward extension of the Walton Road improvement project, from Village Green Drive to US 1. . BACKGROUND: See attached memorandum 426. FUNDS AVAIL.: Funds will be made available in: 101006-4116-563005-41011 and 101006-4116- 563021-41011 Engineering Reimbursables, Transportation Trust/Road Impact Fees. PREVIOUS ACTION: 7/26/01 - The project was authorized for advancement from outside the five-year work program. 9/9/03 - The Board approved the short-listing of three firms (LOI #03-073). 1/18/04 - RFP #04-024 was published for construction-level design services.. 3/9/04 -:- The Board approved authorization to negotiate with Inwood Consulting Engineers for the design of the Four-Lane Roadway Section of Walton Road. 12/20/05 - The Board approved award of the contract to Inwood Consulting Engineers in the amount of $741,483.77 for the Four-Lane Design of Walton Road from Village Green Drive to Lennard Road. 1/9/07 - Board approved the First Amendment to the December 20, 2005 Agreement with Inwood Consulting Engineers in the amount of $78,336.07. 11/20/07 - Board approved the Second Amendment to the December 20,2005 Agreement with Inwood Consulting Engineers in the amount of $31 ,654.83. RECOMMENDATION: Staff recommends the Board approve the Third Amendment to the December 20, 2005 Agreement with Inwood Consulting Engineers in the amount of $317,426.00 for the westward extension of the Walton Road improvement project, from Village Green Drive to US 1, and authorize the Chairman to sign. COMMISSION ACTION: L ] APPROVED [" OTHER: CONCURRENCE: [ ] DENIED _=::::=ì . --' Cl2e Pulled prior to meeting. Douglas Anderson County Administrator LXJ Couniy AilOr flt!y ,9:v t/ ~ ~ (2 f:<- C oordinationlSiCl natures J A... h/'\"'~ lX] ivigt. õ. ¡judge! ,...... l''' I r I' IV " [X] unglnaung uept. f'uOllcVVorKS ç:t- ~. [xl Fiscal Coordinator \':")~\1. [] Purchasing Depl [l MSBU Coordinator [] (Check for copy only, if applicable) [xl Project. Manager [xl Road & Bridge AGENDA REQUEST ITEM NO. c- I ::-c1 DATE: January 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] SUBMITTED BY (DEPT): ENGINEERING DIVISION 4115 TO: BOARD OF COUNTY COMMISSIONERS SUBJECT: SR 615 S. 25th Roadway Widening (Midway Road-Edwards Road) - Award the demolition of 3621 S. 25th Street to Sunrise Systems of Brevard, Inc., in the amount of $6,025.00. BACKGROUND: Please see attached memorandum. FUNDS AVAIL. Funds are available in 101006-4116-563000-4108 - Transportation Trust/Impact Fees. PREVIOUS ACTION: nla RECOMMENDATION: Staff recommends Board authorize staff to use the informal bidding procedures and award the demolition of 3621 S. 25th Street to Sunrise Systems of Brevard, Inc. in the amount of $6,025.00, and authorization for the Chairman to sign. COMMISSION ACTION: CONCURRENCE: ~ APPROVED [ ] OTHER: Approved 5-0 [ ] DENIED "\ ----:-~----"_.:..) [x]County AllOrney--¥'d [x]Originating Depl. Public Works [ ]Finance 5. 25"' Widening demolition.ag.d Douglas M. Anderson County Administrator CoordlnatlonlSiallllb.n-. ,,,,,l A , [x]Mgt. & Budget ,J( iO .~ff1(r [x]Exec. Ass!.. 13 ~ [X)Prog. Mgr. Co -t:> [ )Other /' AGENDA REQUEST ITEM NO. c-13A DATE: Jan. 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBMITTED BY (DEPT): CENTRAL SERVICES SUBJECT: Approve Budget Resolution Number 08-024 South Florida Water Management District Grant for St. Lucie County Jail BACKGROUND: SEE A TTACHED MEMORANDUM FUNDS WILL BE MADE AVAILABLE: 107802-1940-564000-1542 (Machinery & Equipment) PREVIOUS ACTION: The Board approved the following: . March 20, 2007, Item No. c-1 0: Approval to submit grant application to South Florida Water Management District Water Savings Incentive Program Grant for the retrofit of indoor plumbing in the St. Lucie County Jail. . October 23, 2007, Item No. c-7B: Acceptance of grant from South Florida Water Management District for $25,000 to be utilized for indoor plumbing retrofit in the St. Lucie County Jail. RECOMMENDATION: Staff recommends the Board of County Commissioners approve Budget Resolution Number 08-024 in the amount of $25,000 from South Florida Water Management District Water Savings Incentive Program for the retrofit of indoor plumbing in the St. Lucie County Jail. MISSION ACTION: f<] APPROVED [] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: ------. ..- -==,:,=:', =- ~ =, Doug Anderson County Administrator --' // 1/ County Attorney: Originating D~pl;- \ -"illA ~ f- Mgt. & Budget: Purchasing Mgr.: ~ Other: Other: Finance: (Check for Copy only, if Applicable) Eff. 1/97 H,\AGENDA\AGENDA-24B SFWMD GRANT.DOC AGENDA REQUEST ITEM NO. c-13B DATE: Jan. 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBMITTED BY (DEPT): CENTRAL SERVICES SUBJECT: Schenkel Shultz Architecture Special Needs Shelter/Auditorium Amendment No.3 to #C06-03-213 BACKGROUND: SEE ATTACHED MEMORANDUM FUNDS AVAIL: 316-1930-562004-2614 (Buildings-Architectural Services) PREVIOUS ACTION: On June 19, 2007, Item No. c-8B, the Board approved Amendment No.2 to (#C06-03-213) between Schenkel Shultz Architecture and St. Lucie County for the design of the Special Needs Shelter/Auditorium. RECOMMENDATION: Staff recommends the Board of County Commissioners approve Amendment No.3 to #C06-03-213 with Shenkel Shultz Architecture for the design of the Special Needs Shelter/Auditorium, to increase the contract sum $9,000 changing the total contract sum to $666,872.00. This request is for additional services not included in the existing contract but necessary to the project. Staff further recommends the Board authorize the Chair to sign the Amendment as prepared by the County Attorney. MISSION ACTION: ~ APPROVED [] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: -==:::: ----¡ -----=:=s---::, Doug Anderson County Administrator County Attorney: U 1~ Originating De~u...u, ~ Finance: (Check for Copy only, if Applicable) Coordination/Signatures Mgt. & Budget: ll...:'Û Purchasing Mgr.: Other: Other: Eft. 1/97 H,\AGENDA\AGENDA-249 SCHENKEL SHULTZ AMEND. NO. 3.DOC AGENDA REQUEST ITEM NO. c-13t DATE: Jan. 8, 2007 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBMITTED BY (DEPT): CENTRAL SERVICES SUBJECT: FPL Water Conservation Project-Final Acceptance Certificate Demand Side Management and Energy Efficient Services Rock Road Jail BACKGROUND: SEE A TTACHED MEMORANDUM FUNDS AVAIL: 107-1940-564000-1542 (Machinery & Equipment) PREVIOUS ACTION: On November 27,2007, Item No. c-3D, the Board approved Budget Resolution 07 -37 4 establishing the budget for the $1.4 lease Purchase Agreement for the Water Conservation Project at the Rock Road Jail for 2008. RECOMMENDATION: Staff recommends the Board of County Commissioners approve final disbursement for the Water Conservation Project at Rock Road Jail in the amount of $1 ,389,373, and authorize the Chair to sign the Payment Request and Acceptance Certificate #1 submitted by the Escrow Agent, UMB Bank. MISSION ACTION: [~ APPROVED [] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: _"__,_"r "I Doug Anderson County Administrator , Mgt. & Budget: Purchasing MgL: / County Attorney: ¡Já. Originating D~~~ \ÁA ~ Finance: (Check for Copy only, if Applicable) Other: Other: Elf. 1/97 H:\AGENDA\AGENDA-252 FPL WATER CONSERVATION PROJECT-RR JAIL.DOC ITEM NO. C14-A DATE: 01/08/08 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PRESENTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director SUBJECT: Award of Invitation to Bid #08-002 Temporary Clerical Services to Kelly Services based upon the included unit price schedule. BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: Individual department budgets on an as used basis. PREVIOUS ACTION: See the attached memorandum. RECOMMENDATION: Staff recommends Board approval to award Invitation to Bid #08-002, Temporary Clerical Services to Kelley Services, and authorization for the Chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: )<) ( ) APPROVED OTHER () DENIED Approved 5-0 County Attorney (X) Human (X) Resources ~ ;~/ ..__---.-- --ì ----=;=--=- ~. Douglas M. Anderson County Administrator Coordination/Sianatures Mgmt & Budget (X) ~ Purchasing (X) ~ Other Finance (" for copy only if applicable) ITEM NO. C14-B DATE: 01108/08 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PRESENTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director SUBJECT: Award of Invitation to Bid #08-003, Replacement of the Port St.Lucie Library Roof to the lowest responsive, responsible bidder, J.A. Taylor Roofing for $34,956.00. BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: 001-1931-546:'00-7506 Maintenance Improvement Projects PREVIOUS ACTION: See the attached memorandum. RECOMMENDATION: Staff recommends Board approval to award Invitation to Bid #08-003, Replacement of the Port St.Lucie Library Roof to the lowest responsive, responsible bidder, J.A. Taylor Roofing for $34,956.00, and authorization for the Chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~ ( ) APPROVED OTHER () DENIED Approved 5-0 County Attorney 'Î (X) [10-/ (X) cJ/ Central Services -ì Douglas M. Anderson County Administrator Coordination/Sianatures ft, I k _ Mgmt & Budget (X) ~ MI~ Other Purchasing (X) -~ Finance ('1/ for copy only if applicable) ITEM NO. C14-C DATE: 01/08/07 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) PRESENTED BY: TO: BOARD OF COUNTY COMMISSIONERS Neil Appel, Purchasing Director SUBMITTED BY: PURCHASING DEPARTMENT SUBJECT: Board approval to reject the sole response to Request For Proposals (RFP) #07-112, Dock Lease Agreement for the North Dock on South Causeway Island. BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See the attached memorandum. RECOMMENDATION: Staff recommends Board approval to reject the sole response to Request For Proposals (RFP) #07-112, Dock Lease Agreement for the North Dock on South Causeway Island from Andrew Keblinsky. COMMISSION ACTION: CONCURRENCE: ()( ( ) APPROVED OTHER () DENIED Approved 5-0 I '-~ Douglas M. Anderson County Administrator Coordi nation/S iQ natu res County Attorney (X) Parks & Recreation ( ) (X) -M:h Purchasing (X) ~ Finance (-.,¡ for copy only if applicable) ITEM NO. C14-D DATE: 01/08/07 AGENDA REQUEST REGULAR ) PUBLIC HEARING ) CONSENT X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director SUBJECT: Board approval to advertise an Invitation to Bid for the sale of waste lead acid, cadmium, nickel hydride batteries, and related items to the highest bidder. BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends Board approval to advertise an Invitation to Bid for the sale of waste lead acid, cadmium, nickel hydride batteries, and related items to the highest bidder. CONCURRENCE: COMMISSION ACTION: or. ( ) APPROVED OTHER () DENIED ..-=-~--:-~ì ~-- Approved 5-0 Douglas M. Anderson County Administrator Solid Waste JJ- (X) if! Coordination/Sianatures County Attorney (X) Mgmt & Budget () Purchasing (X) -;:"C,/ Finance ("" for copy only if applicable) Other ITEM NO. C-14-E DATE: 01/08/2008 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasinq Department Neil Appel. PurchasinQ Director SUBJECT: Approval of Amended Schedule "A" for Contract C03-02-208 with Municipal Software Corporation BACKGROUND: See the attached memo. FUNDS AVAILABLE: 491-2415-534110-200 (Software Support) PREVIOUS ACTION: On February 6, 2007 the SOCC approved the annual Amended Schedule "A" in the amount of $33,898.50. RECOMMENDATION: Staff recommends approval of the amended Schedule "A" to Contract C03-02-208 with Municipal Software Corporation, for annual licenses renewal in the amount of $33,898.50, and authorization for the Chairman to sign the amended Schedule "A" as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: r ~ APPROVED r ] DENIED [ ] OTHER: Approved 5-0 ~-/----l ..- - Doug Anderson County Administrator County Attorney:(X) J¡ Coordi nation/Sianatures MO· & Boo,,, (x,J,f /}l~ Other: Purchasing Mgr.:(X) ;;;¡;:;Þ '--- Originating Dept: Other: Finance: (Check for Copy only, if Applicable) ",..~. '.' ~"'.""'"""""'~"'-",;"--:,c"''''0!\:'''-'"'''<'"'''~'''''''''''''';~''''',,,,",c;Hmr'''ci:!l·-f''''~'~''",""!'"'- ":'i.M",',''''riiii<i''1i¡~[ft'' ",·,···'t'..·, I"" ~'"r" ""'0<"'<' """1"''''''\ â~.¡j~~b~~Jf~'~j~ã!ttW~§~~ ITEM NO. C-14-F DATE: 01/08/2008 AGENDA REQUEST '~I!llì.~~ REGULAR ( ) PUBLIC HEARING ( ) CONSENT(X) TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT PRESENTED BY: NEIL APPEL, DIRECTOR SUBJECT: Third Amendment to Contract C06-07-407 with Hulett Environmental Services for Pest Control Services BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 107-712-534000-1645 (Other Contractual Services) PREVIOUS ACTION: On October 9, 2007 the Board approved the second amendment to Contract C06-07-407 adding Open Space Pool and Tradition Field Offices and concessions. RECOMMENDATION: Staff recommends that the Board approve the third amendment to contract C06-07-407 with Hulett Environmental Services, adding the new Clerk of Courts building to the existing pest control contract, and authorize the Chairman to sign the amendment as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: (>1 APPROVED ( ) OTHER Approved 5-0 ( ) DENIED -- --- --.-----, ~. DOUG ANDERSON COUNTY ADMINISTRATOR County Attorney (X) Originating Dept. ( ) ~y Coordination/Siqnatures ~ Mgt. & Budget (X)~ . Other ( ) Purchasing (X) ~-. i I ~~/ Other ( ) Finance: (check for copy, only if applicable)_ ITEM NO. C-14-G DATE: 01/08/2008 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: PURCHASING DEPARTMENT PRESENTED BY: NEIL APPEL, DIRECTOR SUBJECT: Second Amendment to Contract C05-08-485 with Genset Services, Inc. for generator preventative maintenance, service, inspections, and load bank testing BACKGROUND: Please see the attached memo. FUNDS AVAILABLE: Account #107-1940-546000-100 (Equipment Maintenance) PREVIOUS ACTION: On May 9, 2006, the Board approved the First Amendment to the Contract RECOMMENDATION: Staff recommends approval to the Second Amendment to Contract C05- 08-485 with Genset Services, Inc., which adds one (1) additional generator located at Road and Bridge to the contract, and permission for the Chairman to sign the Amendment as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: '(~ APPROVED () DENIED ( ) OTHER Approved 5-0 ~ ~ ~ DOUG ANDERSON COUNTY ADMINISTRATOR County Attorney (X) en tft/ Coord ination/Sianatures Mgt. & Budget (X)!/J¡ mnlG) Other ( ) Purchasing (X) -Ø~> Originating Dept. ( ) Other ( ) finance: (check for copy, only if applicable)_ ¿¡;¡~-d;h",!,4¡¡¡¡",I;ì¡j;j;"~;ìi:L~:!Úi;iHJ;;¡:¡f¡¡üh,j;¿¡f1i:L:b;¡t.I\i~."~"_";.G~':'.ili~;iU;",; AGENDA REQUEST ITEM: # 15A DATE: 01/08/2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Carl Holeva, Director, Human Resources SUBMITTED BY (DEPT): Human Resources SUBJECT: Request for Board approval of $7,500.00 increase in annual salary for Criminal Justice Attorney, Employee 10 B1436. BACKGROUND: Public Defender's Office, request to increase salary of incumbent employee due to additional responsibilities and duties as outlined in Essential Job Function of attached Job Description Job Code 591. Increase in salary to be funded by Sheriff's Office GENERAL NOTES: Position is a pay grade 22. Current salary range from $44,883.71 to $68,75990 Mid range is $56,821.80. Current salary of incumbent is $55,140.80 A $7,500.00 increase will bring current salary to $62,640.80, resulting in a 13.6% increase. FUNDS AVAIL: Funds for additional salary increase available from the Sheriff's Budget PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends Board approval of Resolution # 08-041 for the increase as requested from the Office of Public Defender. COMMISSION ACTION: [~APPROVED [] DENIED [ ] OTHER Approved 5-0 CONCURRENCE ----~ ~ ---- ---- ------.=-t ./ Douglas MAnderson County Administrator County Attorney ;1y/ PurchaSing Originating Dept AI,¿. # Other: Finance: (Check for Copy only, if applicablel_ AGENDA REQUEST ITEM # 1SB DATE 01/08/200::' REC,;ULAR [ ] PUBLIC HEARING: ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY Carl Holeva, Director Human Resources SUBMITTED BY (DEPT) Human Resources SUBJECT Request for Board approval to reduce staff in Code Compliance BACKGROUND Due to the continuing slow down In building activity III the last 12 'ìlonihs. we are recommending a reduction of Code CornpllcH1ce Divislor, staffin~l by eight (;'3) p()~;ltionc; Cost savings due to staff reductions are enclosed GENERAL NOTES See attached Memo and summal"Y of cost savings due to Statf leduClIOI FUNDS AVAIL. N/A PREVIOUS ACTION. Agenda C50 dated 11/14/2006 Staff reduction RECOMMENDATION Staff recommenos Board approvai for the reductlun 01 eight Positions in the Code Compliance DiviSion COMMISSION ACTION [~APPROVED [ ] DENIED [ ] OTHER Approved 5-0 CONCURRENCE --_..-------~ -----, -- . , ~~-_.-~ ~..---- Duugld;:j ~J¡ /-'\i·l;jer~~~..\)i C~uunt\¡ ;\dlìl:¡-¡;:.¡¡¡;J\ :' COLlnty Attomey ~- f:L~~~.vJ C1LL~L6.Qº.LQ~,!-<I!~ Management ," Budget ~ ~J U rch d S I 1"11J Originating Dept #.?~ . Otlle" Othel Finance (Check fOI Copy only, if appllcdblei__ ITEM NO. C 16 DATE: January 8,2008 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT(X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: ERD/Oxbow Eco-Center Sandra Boaan. Manaaer SUBJECT: Budget Amendment (BA08-006) and Recommendation by Sustainability Advisory Ad Hoc Committee to St. Lucie County BOCC to submit an application to the Florida Green Building Coalition (FGBC) to become a Green Certified Local Government. BACKGROUND: At its last meeting, the Sustainability Advisory Committee unanimously passed a motion to recommend to the Board that the County pursue certification as a Green Local Government through the Florida Green Building Coalition (FGBC). At this time, the total cost for certification through the FGBC is $4,500. The pre-application process requires a 'down payment' of $500, with the remaining $4,000 due upon full application. The pre-application fee will lock in the current fee structure for certification. This fee is expected to increase significantly beginning in early 2008. As a result. staff is recommending that the County submit the pre-application to confirm the current $4500 certification cost. Following submittal of the pre-application, staff will be meeting with Department Directors to review the criteria for achieving Green Local Government certification and obtain their feedback on the potential benefits and barriers. Following completion of this evaluation, and prior to submitting the f~1I application, staff will be providing Commissioners with a comprehensive report. FUNDS AVAILABLE: Request that the Board approve moving $4500 from the contingency fund (001-9910-599100- 800) into ERDjOxbow acct. 001-7912-549300-700 (Licenses & Fees) for the FGBC Green Local Government application fee. PREVIOUS ACTION: On October 10, 2006 the SI. Lucie County BOCC passed a Sustainability Resolution to demonstrate a significant commitment to establish and implement policies. guidelines, goals and strategic actions to promote sustainability throughout the County. On November 14, 2006, the Board created the Sustainability Advisory Ad Hoc Committee to advise and make recommendations to the Board on matters relating to Sustainabie Practices and assisting in implementation of those recommendations. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve budget amendment BA08- 006, and submit a pre-application to initiate the process for Green Local Government Certification. COMMISSION ACTION: CONCURRENCE: (X APPROVED () DENIED ( ) OTHER -- "_.,-~' '-""ì -' Approved 5-0 DOUG ANDERSON COUNTY ADMINISTRATOR Coord i nation/SiQnatures County Attorney (X) ~ mOM Originating Dept. (X) 4J '." \\fn Mgt. & Budget ( )~1J¡~ Purchasing ( Other ( ) Other ( ) I ~__ ~__.. __I..:.t ____Ii........hl.....\ AGENDA REQUEST ITEM NO. c-" 7 DATE: Jan. 8,2007 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] INVESTMENT FOR THE FUTURE TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBMITTED BY (DEPT): CENTRAL SERVICES SUBJECT: Rock Road Jail-Reallocate Central Services-Reserve Funds (IFF Funds) in the amount of $32,510 for the purchase and installation of new grinder head for the existing muffin monster. BACKGROUND: SEE ATTACHED MEMORANDUM FUNDS AVAIL: 316-1931-599300-100 (Central Services-Reserve Funds) FUNDS WILL BE MADE AVAIL: 316-1940-546000-100 (Equipment Maintenance) PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board of County Commissioners approve the reallocation of Central Services-Reserve Funds (IFF Funds) in the amount of $32,510 for the purchase ($29,010) and installation ($3,500) of a new grinder head for the existing muffin monster located at Rock Road Jail. MISSION ACTION: [~APPROVED [] [ ] OTHER: Approved 5-0 CONCURRENCE: DENIED .----------¡ --- ~ ------ ~ , ~ Doug Anderson County Administrator C~"'A,"~~ Originating Dept" Purchasing Mgr.: Other: Other: Finance: (Check for Copy only, if Applicable) Eft. 1/97 H,\AGENDA\AGENDA-2S1 ROCK ROAD JAIL-GRINDER HEAD.OOC ITEM NO. () DATE: Jan. 8. 2008 AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) SUBMITTED BY (DEPT): UTILITIES DEPARTMENT PRESENTED BY: ùiU/U-i t1ne Laurie Case Utility Director TO: BOARD OF COUNTY COMMISSIONERS SUBJECT: Staff requests approval of Change Order #2 with Danella Companies, Inc. for construction services related to the 16" Force Main to Lift Station "A" project in the amount of $322,798.56 and for an extension of 64 days to the contract. FUNDS AVAILABLE: 479-3600-563000-3642 (Infrastructure) PREVIOUS ACTION: Board of County Commissioners approved Contract #C06-07-472 between Danella Companies, Inc. and St. Lucie County in July 2006. RECOMMENDATION: Staff recommends that the Board Change Order #2 with Danella Companies, Inc. for construction services related to the 16" Force Main to Lift Station "A" project in the amount of $322,798.56 and for an extension of 64 days to the contract. COMMISSION ACTION: CONCURRENCE: ~APPROVED o OTHER: Approved 5-0 o DENIED ------ ", Douglas Anderson County Administrator "¡Co,",y A"m"y. '~_ º Originating Dept: Review and Approvals lIl'Management and Budget: (l:!fJ ~~ Purchasing: D Other: D Other: º Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462·1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. ITEM NO. í88 DATE: Jan. 8. 2008 AGENDA REQUEST REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) SUBMITTED BY (DEPT): UTILITIES DEPARTMENT PR~Y: ~~ Laurie Case Utility Director TO: BOARD OF COUNTY COMMISSIONERS SUBJECT: Staff requests approval of the First Amended and Restated Interlocal Agreement Creating the Treasure Coast Regional Utilities Organization. FUNDS AVAILABLE: N/A PREVIOUS ACTION: Approved an Interlocal Agreement dated May 28, 2002 creating the Treasure Coast Regional Utilities Organization RECOMMENDATION: Staff recommends that the Board approve the First Amended and Restated Interlocal Agreement Creating the Treasure Coast Regional Utilities Organization. COMMISSION ACTION: ~APPROVED o OTHER: CONCURRENCE: -~ o DENIED ~ ./ ~/ Douglas Anderson County Administrator Approved 5-0 ~ounty Attorney: 01/ e/dS. Review and Approvals D Management and Budget: D Purchasing: D Originating Dept: ~ D Other: D Other: º Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Manager at 772-462-1777 or ITD 772-462-1428, at least 48 hours (48) prior to the meeting. AGENDA REQUEST ITEM NO: C-19 DATE: January 8, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [~ TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY DEPT: Community Services PRESENTED BY: Corine C. Williams éL-) Transit Manager SUBJECT: Approval of Subgrant Agreement with Council on Aging of St Lucie, Inc., in the amount of $84,634.00 for the purchase of a less than 30 foot bus, utilizing funds from the Florida Commission for tile Transportation Disadvantaged, and Public Transit Municipal Service Taxing Unit (MSTU), and Budget Resolution #08-045 to encumber and expend the funds. BACKGROUND: St. Lucie County received funds from the FY07f08 Shirley Conroy Rural Capital Assistance Support Grant. FUNDS AVAILABLE: Grant account number to be determined. 10% required local match will come from the SLC Public Transit MSTU (130-4910-582015-400). PREVIOUS ACTION: On March 27, 2007, the Board approved submission of the application and acceptance of the FY07f08 Shirley Conroy Rural Capital Assistance Support Grant, if awarded. The total project cost is $82,634.00, which includes a 10% match from St Lucie County in the amount of $8,263.00. RECOMMENDATION: Staff recommends the approval of the Subgrant Agreement with Council on Aging of St Lucie, Inc and, expenditure of $8,263 from Public Transit MSTU and Budget Resolution #08-045 to encumber and expend the funds and authoriza'óon tor the Chair to sign all necessary documents. COMMISSION ACTION: CONCURRENCE: ,(>1 APPROVED [] DENIED [ ] OTHER: Approved 5-0 =, -_-.--.:.-_.-~ Douglas M. Anderson County Administrator I'"'_.............................IC;,.........~,·.......... ............\..11 UU ta~IVI tJ ..J1Yf IÇI~UIO;:;~ \ 7>: County Attorney: x JVv/ Management & Budget ~ q f Purchasing' Onglnatlng Department Other Other' (:"õ..................·" (".....or-v f....... rMnll nnlu if ~nn¡;r~hl"" AGENDA REOUEST ITEM NO. C~O DATE: January 8, 2008 REGULAR PUBLIC HEARING CONSENT [XI TO: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Information Technology PRESENTED BY: Kevin Sweeney SUBJECT: Request to approve Budget Resolution 08-042 for Florida Department of Community Affairs, Division of Housing and Community Development's grant for Florida Local Update of Census Addresses (LUCA) for 2008 in the amount of $8,490. BACKGROUND: On 07/03/2007, the BOCC approved the submittal and acceptance of the Local Update of Census Addresses (LUCA) grant offered to complete the US Census Bureau's address updates for the 2010 Census. Federal Funds approved were $8,490 for reimbursement of costs incurred in satisfactory performance of work pertaining to LUCA. In order to expend these funds, a budget for FY2008 must be established. FUNDS AVAILABLE: 001426-1955-xxxxxx-100 PREVIOUS ACTION: Board approval to submit and accept the grant application on 07/03/2007. RECOMMENDATION: Staff recommends the Board approve Budget Resolution 08-042 to establish the 2008 budget for the Florida Department of Community Affairs, Division of Housing and Community Development's grant for LUCA in the amount of $8,490. COMMISSION ACTION: CONCURRENCE: (~APPROVED [] DENIED [ ] OTHER --- - '') -----" Approved 5-0 Doug Anderson County Administrator coordination~atu1~.. A A _ ...//.. )'/1 t pal? ¿::/ , ~ County Attorney: 0 Management & Budget: _~ Other:i<:::' ~ÞL~~ Finance: (Check for Copy only, if applicable) J i I- ITEM NO. 2:6- DATE: 01/08/07 REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) AGENDA REQUEST <i! TO: ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director SUBJECT: Board approval of the following firms to conduct contract negotiations from Request For Qualifications #07-101, Engineering Services for the Mosquito Control District. Firm Hazen & Sawyer Kimley-Horn Creech BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: 145-6230-531000-600 Professional Services PREVIOUS ACTION: BOCC approval of the shortlist to conduct oral presentations. November 27, 2007, Agenda Item 3B RECOMMENDATION: Board approval of the above listed firms to: 1. Conduct contract negotiations from Request For Qualifications #07-101, Engineering Services for the Mosquito Control District, and 2. If negotiations are successful, award contracts to the successful firms; and 3. Authorization for the Chairman to sign the contracts as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~ ( ) APPROVED OTHER () DENIED ~ ~ Approved 5-0 Douglas M. Anderson County Administrator Coordination/Sianatu res Purchasing (X) '~~ Grants (X}.t'<l-.L.. Management ~ County Attorney (X) ~ 1'" 1J<f11 Mgmt & Budget Mosquito Control (X) 'r Public Works ~"''-'·'·~iiìi· ,.0""W~~"""'-~... "''11'' ~'.~" ."l¡;.~' - !"'~l '( j¡~":-l~I¡;A~';it~¡¡þ¡__:~,~'J'~rl;'l'¡'J~ L- .' - . . ~ ~ :~ 1 ~¡ ., .,"" };.~' ~~ I~r i':I"¡' ~~ '~l';..~;¿,~*< ITEM NO. 2B DATE: 01/08/07 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT PRESENTED BY: SUBMITTED BY: PURCHASING DEPARTMENT Neil Appel, Purchasing Director SUBJECT: Permission to advertise an Invitation to Bid (ITB) for trash-receptacle and scattered- trash collection services for multiple Mosquito Control Impoundment Parks and sites. BACKGROUND: Please see attached memorandum. FUNDS AVAILABLE: 145-6230-534000-600 Contractual Service PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends Board approval to advertise an Invitation to Bid (ITB) for trash- receptacle and scattered-trash collection services for multiple Mosquito Control Impoundment Parks and sites. COMMISSION ACTION: CONCURRENCE: (~ APPROVED ( ) OTHER () DENIED Approved 5-0 ~County Attorney (X) It¿' ~ M"",lo Coolcol (XI ¥- ~'r --' Douglas M. Anderson County Administrator ---., Coordination/S iQnatu res Mgmt & Budget (X) '~···-·,í~ Purchasing (X) Jð Other Finance (" for copy only if applicable) AGENDA REQUEST ITEM NO. C-2A DATE: January 8,2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [Xl SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION PRESENTED BY: ~,vJ.-~levVJÂ.. Richard A. Bouchard, P.E. Erosion District Manager TO: ST. LUCIE COUNTY EROSION DISTRICT SUBJECT: Project Agreement 07SL3 with FDEP for a matching grant to undertake additional tasks associated with the Sand By-Passing Feasibility Study at Ft. Pierce Inlet. BACKGROUND: The management plan (May, 1997) for Ft. Pierce Inlet indicates it is cost effective to utilize off-shore sand sources to mitigate the erosive impacts due to the inlet on the down-drift shoreline but to consider sand by-passing alternatives (transfer of beach sand from the north side of the inlet to the south side) in the future. On January 8,2002, the Board approved a matching grant with FDEP along with a scope of work for Taylor Engineering, Inc. to initiate a feasibility study to evaluate various sand by-passing alternatives. Taylor Engineering, Inc. completed a draft feasibility study in June 2003 and forwarded it to FDEP for review. After several discussions on the draft feasibility study, FDEP staff recommended evaluating the deposition basin alternative in greater detail. This effort will require substantial field measurements, data collection and computer modeling. Work Authorization No. 13 with Taylor Engineering, Inc. includes a scope of work approved by FDEP and provides for the tasks necessary to undertake this effort. This work authorization along with a grant agreement from FDEP to provide a 50% match ($117,905) for this work is attached for Board consideration. FUNDS: FDEP Grant 07SL3; Total Amount: $235,810; (Erosion District: $117,905, FDEP: $117,905). Funds ($235,810) will be made available in Account #184212-3710-531000-3712; Erosion District & FDEP-IMP Grant. Budget Resolution No. 08-001 is also attached. PREVIOUS ACTION: On January 8,2002: Board approved FDEP Grant ($68,983) and Work Authorization ($137,966) with Taylor Engineering to initiate a Sand By-Passing Feasibility Study for Ft. Pierce Inlet. RECOMMENDATION: Staff recommends the Erosion District Board approval of: 1) Project Agreement 07SL3 with FDEP for $117,905 in Grant funds, 2) Work Authorization No. 13 (Contract #04-11-622) with Taylor Engineering, Inc., in the amount of $235,809 and 3) Budget Resolution #08-001 supporting the grant; and signature of said documents by the Chairperson. COMMISSION ACTION: CONCURRENCE: [~ APPROVED [ ] OTHER: Approved 5-0 [ ] DENIED .-------, ----=--- -.. ~ --- ---' Douglas Anderson County Administrator IxlCountv Attornev ,;;r [x]Originating Depl. Pubiic werk{>~' rVl¡::::VAt"llti\IQ AC2.r.iC2.t~nt Þ-.-D. \-'\ [x]Finance Department (Grants) (ceev) AGENDA REQUEST ITEM NO. C-28 DATE: January 8,2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: ST. LUCIE COUNTY EROSION DISTRICT SUBMITTED BY (DEPT): PUBLIC WORKS - EROSION 3710 PRESENTED BY: QJ.;.~~~.L Richard A. Bouchard, P.E. Erosion District Manager SUBJECT: Authorization to extend the contract with Marlowe & Company for the upcoming year (2008) to continue coordinating beach lobbying efforts in Washington, D.C. and with the U.S. Army Corps of Engineers. BACKGROUND: Since acquiring the services of Marlowe & Company in June, 1995, they have effectively communicated and gained support for our project(s) with our Legislative delegation in Washington, D.C. In addition to their work with Congress, they also spend a substantial amount of time working with the U.S. Army Corps of Engineers (Corps) at various levels. They have assisted in securing critical appropriations and authorizations to construct and renourish the 1.3-mile project and for the Corps to commence with the feasibility phase of the southern shoreline in St. Lucie County. Additionally, they have monitored the progression of both the Limited Re-evaluation Report (LRR) and the General Re-evaluation Report (GRR) at various stages with the Corps. With the need for future appropriations and authorizations in the upcoming legislation, St. Lucie County needs to be kept well informed on the policies in Washington, D.C. and have the opportunity to position us for federal dollars. This continues to be a very critical time for our projects in Washington D.C. Marlowe & Company has been most successful in their efforts on the County's behalf. Therefore, we request the Board's consideration in extending the services of Marlowe & Company from January 1,2008 through December 31, 2008. Funds were previously authorized within the FY-2007/08 budget. Recognizing the County's fiscal situation as well as Marlowe's desire to maintain a long-term working relationship with the County, their proposal includes a reduction in last year's monthly fee rate from $3,000 to $2,750. FUNDS: Funds will be made available in 184-3710-531000-300 (Erosion District Operatinq Fund/Conservation) PREVIOUS ACTION: July, 1995 to December, 2007: Board approved contract extensions with Marlowe & Company. RECOMMENDATION: Staff recommends the Erosion District Board approval to waive the bid process and authorize staff to extend the contract with Marlowe & Company for the period beginning January 1,2008 and ending December 31,2008 for a flat monthly fee rate of $2,750 ($33,000 total), which includes professional services and out-of-pocket expenses; with execution of said contract by the Chairperson. COMMISSION ACTION: CONCURRENCE: I><l APPROVED [ ] OTHER: Approved 5-0 [ ] DENIED -- ~--- ~ -.- Douglas Anderson County Administrator [x]Counly Attorney 1---," ,-/J- [x]Mgl. & Budget [x]Executive Assistant ßF\- M :\. 1\.... [x]Originating Dept. Public work~ ' ~x]Purchasing Depl. []Finance Department (Grants)