HomeMy WebLinkAboutInformal Packet 05-27-2008
AGENDA
Tuesday, May 27, 2008
1:30 P.M.
INFORMAL MONTHLY MEETING
1. CALL TO ORDER - COMMISSIONER SMITH, CHAIRMAN, BOARD OF COUNTI
COMMISSIONERS
2. NIGHT MEETINGS VS. DAY MEETINGS
3. PROPOSED CHANGES RFQ CRITERIA
-Faye Outlaw, Assistant County Administrator
-Neil Appel, Purchasing Director
4. ST. LUCIE LAND TRUST
5. REDLINED EMPLOYEES
6. CONTINGENCY FUND ACCOUNT BALANCE
7. QUESTIONS AND COMMENTS
8. BOARD DIRECTION
9. ADJOURNMENT
CONFERENCE ROOM #.
ROGER POITRA' ADMINISTRATION ANNEX
3100 VIRGINIA AVENUE, FORT PIERCE FLORIDA 14913
NOTICE: All Proceedings before thi, Board are electronically recorded. Any per<on who decides to appeal any action taben by the Board at the,e meetin9" will
need a record of the proceedings and for ,uch purpo,e may need to emure that a verbatim record of the proceedings I, made. Upon the reque,t of any party to
the proceeding" individuals testifying during a hearing will be ,worn in. Any party to the proceedings will be granted the opportunity to cros,-examine any
individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting ,hould contact the St. Lucie County
Community Services Manager at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hour< prior to the meeting.
Item No.2
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COUNTY ADMINISTRATION
MEMORANDUM
. 08-01
TO:
Board of County Commissioners
Via:
FROM:
Douglas M. Anderson, County Administrator
Lee Ann Lowery, Assistant County Administrato6 ~
DATE:
May 20, 2008
RE:
May 27,2008 Informal Meeting
Survey of Boards of County Commissioners
Per the Board of County Commissioners' (BaCC) request, please find attached the results
of a phone survey of selected Boards of County Commissioners in Florida. Martin and
Indian River Counties and counties of similar size in populatipn were included in this
survey. The information provided includes:
· BaCC meeting schedules
· BaCC public hearing schedules
· Planning & Zoning meeting schedules
Please feel free to contact me if you have additional questions.
LAUjdp 08-01
Attachment.
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<
ST. LUCIE '"
COUNTY )
CHAMBER OF
COl'AMERCE
~,. ..'
SI". LUCIE COUNTY CHAMBER OF COMMERCE
ADMINISTRATIVE OFFICES
1850 SW Fountainview Blvd" SUIte 201
Pon St. Lucie, FL 34986
Phone: (772)340-1333
Fax: (772) 785-7021
THE CHAMBER AT SEVEN GABLES
HOUSE VISITOR CENTER
482 N, Indian River Drive
Downtown Fort Pierce
Phone: (772) 468-9152
Fax: (772) 468-9826
www,STLUCIECHAMDER.ORG
INfO@STLuCIECHAMBER,ORCi
TOLL FREE -- 888 STLUCIE
Item No.3
May 16, 2008
FayeOutlaw, Assistant County Administrator
St. Lucie County Administration
2300 Virginia Avenue
Fort Pierce, FL 34982
Neil Appel, Director
St. Lucie County Purchasing Department
2300 Virginia Avenue
Fort Pierce, FL 34982
Re: County Purchasing
Dear Ms. Outlaw and Mr, Appel:'
On behalf of the St. Lucie County Chamber of Commerce
Governmental Affairs Committee, I am writing to thank you for all of
your efforts in working with Chamber officials to address our
concerns with county purchasing policies,
Following our meeting on May 12, we believe the proposed changes
should address our issues. Specifically, the scoring should now
accommodate local firms in securing government contracts. We
appreciate the change in selection committee makeup, The project
close-out forms should alleviate future misunderstandings and/or
"grudges" with firms wishing to do bid on future government projects.
Finally, the Fresh Start Forms should resolve the specific concerns
that we discussed,
The Chamber will assist the county in identifying technical assistance
options for firms seeking help with proposal writing, including
consultants, training programs and other options which may become
available, I'll keep you abreast of our progress.
Again, thank you for all of your efforts and willingness to address the
concerns of our business community, If you have any questions or
need any clarification, please give me a call,
Very truly yours,
;~/-nci( ((-~I ('çY"
Linda W _ Cox
President
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ST, LUCIE COUNTY
ENGINEERING CONSULTANT EVALUATION
Contract No,:
Contract Name:
Consultant Name:
Consultant Project Manager:
SLC Project Manager:
PERFORMANCE RA TING SCALE
4 Above Satisfactory 90 - 100%
Completed task(s) with no issues, Exceeded requirements, recommended for future contracts.
3 Satisfactory 75 - 89%
Completed task(s) with minor issues. Resolution required little effort, met all requirements.
Recommended for future contracts.
2 Below Satisfactory 50 - 74%
Completed task(s) with numerous issues. Resolution required significant effort, discussions, meetings
and/or rework. May be recommended for future contracts, after corrective action has been taken,
1 Unacceptable 25 - 49%
Failed to complete task(s), Problems were encountered on an ongoing basis, Performance was
substandard, and requirements were not met Not recommended for future contracts.
TOTAL SCORE:
D
Note: An overall grade of 33 = 75% is considered satisfactory performance,
The maximum grade attainable is 44 = 100%.
Department Evaluator
Date
Consultant Project Manager
Date
(Acknowledgment: Consultant comments can be added as a separate page,)
Page 1 of 2
ENGINEERING EVALUATION CRITERIA
Instructions:
For each numbered item below, please select a numericai score from 1 to 4 in accordance with the performance rating
scale Select nJa if the items is not applicable Comments may be entered below
Qualitv Criteria
Project submittals were complete on time and in accordance with the depertments standerd
and contract requirements.
2 Completeness of drawings and technical specification. Project submittals did not require
corrections for error and omissions,
3 Supervised and managed Sub consultants on individual projects, responded to technical
questions and reviewed their in progress and completed worl<,
4 Conducted project meetings with staff, consultants and other entities, and represented staff
when necessary
5 Worl<ed effectively with department staff to create a cohesive team to accomplish goals and
objectives.
6 Identified, analyzed and verified that all permits, regulatory and legal requirements were
addressed.
7 Verified that utilities were identified and coordinated property,
8 Requests for Information sent by bidders during the bid process were minimal,
9 Change orders during construction were minimal,
10 Knowledgeably inspected jobsite and determined compliance to the plans and specifications.
11 All worl< was completed on time and within budget
Comments:
Page 2 of2
engrev
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Item No.5
2008 Strate2:ic Plannin2: Policv Issue
Department/Division: Human Resources
Policy Question:
Should salar) increases stop upon reaching top of the pay grade'} (Redl ine lhe salary)
Background and Service Impact:
Dcparture limn the current practice of increasing an employee's salary by a % increase
when they reach lop of their pay gradc.
Cost Savings and lor Benefit:
Reduced ()\er~dl salar) costs. Gile cmployee who reaches top of salary lump sum ~;,
increase instead of a % increase 10 salary,
Histun and n~colllmendati()ns/suggestions:
It has becnlhc practice ifnot the policy ofSt. Lucic County that ifan cmployee is at the
tup uf his/her pay range for the position they are in, and a pay increase will exceed the
top ufthe pay rangC for the positiun, they will receive the full amount ofthc increase. but
the 11;1) range for the position will not be affected as a result of the increase.
Based 011 this practice there are currently Ilfty five (55) employees on the pay roll who
h~lve exceeded the top or maximum of their pay range, (See attached. list)
I'ost- Maximum Incentive
The maximums of the pay ranges arc the point where an employee' s pay progression
usually stops, This marks the place where the worlh or the position, according to the
market place and comparable jobs, has reached its limit. However. many agencies as
Ilell as the private sector recogni/e thal some type or pay incentive past this ll1ilXìmnl1l
point is neeessClry to continue the producli vity of the individual at an acceptable level.
We feel that there is some merit to this practice as evidenced by the pt"aetiees ofll1ost
employers in the market place
Pagl' 2, 2008 Str-ategil' Polil'~ ISSIIl' (lh'dlinl'Sahtl,y)
Reeomm en cIa tions/s uggestions
Option I. When the individual has reached the maximum of the pay range, he/she
vvill he eligible for a lump sum type adjustment. This adjustment would not be
added to the individual's hase pay, The amount of the adjustment will he determined
hy the Board of County Administrators approved pay increases, This type of
arrangement has the effect of not compounding salary or fringe bene1ìt costs and
limits the overall short and long term impact on the County, It also helps in the
retention of productive long term employees,
Option 2. Make yearly maximum 0/;, increase adjustments to the salar) range until
such time as the affeeled emplovees fall vvithin their respectivc pay ranges
Option 3, ¡'"lake a one 1 ime salary increase to the maximum for all pay rangl~s
in order to hring affected employees within range. Would not adjust the minimum,
No impad on the employees salary or Cringe benetìt costs,
Option 4. Freeze the salary of ,Ill) employee being paid above the maximulll for
their pay range until such time as the maximum oCthe salary range is increased, due
t() salary adjustments,
AND
In addition to having the County Administrator and the Assistant COLlI1t)
Administmtors in ungnllled pay grades, include the County Attorney in that group
also, Doing so vvill give the ßoard grcatcl llexihility in the hirillg and retaining of
their lOp level staff.
!\ttachments Employees Over the Top or Pay Range
St. Lucie County Pay Grade Scale FY07 -os
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ST. LUCIE COUNTY PAY GRADE SCALE FY07-08
PAYGRADE FY07 MINIMUM MIDPOINT MAXIMUM
1 DOES NOT EXIST
2 DOES NOT EXIST
3 $15.071 57 $1926424 $23,43486
$724 $9.26 $11.27
4 $16241 10 $20367.58 $24,47200
$7.81 $9.80 $1176
5 $1732238 $21470.92 $25,59740
$8.33 $10.32 $1231
6 $1827124 $2330245 $28,26746
$8.79 $11.21 $1359
7 $1939665 $24648.53 $29,83421
$9.32 $11 86 $1435
8 $20.764.78 $26480.06 $32,15121
$998 $12.73 $1546
9 $2151505 $27009.67 $3248221
$10.34 $1299 $1561
10 $2275078 528.46607 $34,20342
$1094 51369 $1645
11 $23743 79 $30.47414 $37,20449
$1141 $14.65 $1789
12 $24,95746 $31,489.21 $37 998 89
$12.00 $15.14 $18.27
13 $25,994.59 $32,813.21 $39.609.76
51249 $1578 $19.04
14 $27,23034 $34,379 95 $4155163
$1309 $16.53 $19.97
15 $28,664.67 $36,388.03 $44 111 .38
$1378 $1749 $21 21
16 $30,761.01 $39,058,09 $47)8898
$14.79 $18.78 $22.73
17 $32,85735 $42,63291 $52,40846
$1580 $20.50 $25.19
18 $34,843,36 $45,369,17 $55,939,14
$16,75 $21 82 $26 89
19 $37,822,36 $48)0125 $59,58014
$1818 $2341 $28 64
20 $40,360,04 $51503.73 $62,64742
$19.41 $24 76 $3012
21 $41794,37 553,88693 $66,001 56
$20,10 $2590 $31 73
22 $44,883.71 $56,821,80 $68,75990
$21 58 $2732 $3305
23 $47619,98 $61,632,35 $75,666 79
$22 90 $29 63 $36,38
24 $50,885,85 $66,001 56 $81,11726
$2446 $31 73 $3900
25 $53,09252 $67,85516 $82,61780
$25,52 $32 62 $3972
26 $55,12266 $71,62857 $88,15655
$26,50 $3443 $42,38
27 $56.73353 S73.74698 $90)8249
$2727 S35.45 $4364
28 $6266948 581.4 70 33 $100,249,11
$3013 $39,17 $4819
EXECUTIVE RANGES
EX1 $54,50480 $71,29757 $8811241
EX2 S59,13881 $77,10112 $9504137
EX3 S65.411.96 $84,934,81 $10435352
EX4 $70,723,84 $91,863,75 $113,04780
EX5 $75,35785 $97,38043 $11942509
EX6 S81,76326 $106,29225 $130.82123
EX7 $88,71314 $115,32708 S 141,941 02
EX8 $96,253,76 $125,12989 S154,00601
·
DEPARTMENT
FISCAL YEAR 2007-2008
FUNDS APPROVED FROM CONTINGENCY
GENERAL FUND
AMOUNT REMAINING:
$700,500
ITEM
ACCOUNT #
Approved Budget Contingency
001-9910-599100-800
BA08-006
BA08-007
BA08-011
BA08-015
BA08-020
BA08-023B
Proposed action:
SA08-024
To be revisited
Certified Green Local Government fees 1/8/2008
Fairgrounds Wastewater Plant 1/8/2008
Additional Funds Needed for Unanticipated Litigation
Additional Funds Needed for Unanticipated Litigation
Additional Funds Needed for Invoices for Value Adjustment Board
PHS Inmate Medical Expenses NOT APPROVED BY SOCC
Total used:
Balance Available
Additional Funds Needed for Unanticipated Litigation
PHS Inmate Medical Expenses
Balance Available After Proposed Action:
Item No.6
AMOUNT
$1,000,000
$4,500
$30,000
$100,000
$150,000
$15,000
$0
$299,500
$700,500
$75,000
$482,000
$143,500
DATE
2/12/2008
3/11/2008
4/29/2008
5/13/2008
5/27/2008
TBD
AGENDA REQUEST
ITEM: # 02
DATE: 5/13/08
REGULAR []
PUBLIC HEARING [ ]
CONSENT [ X ]
TO: BOARD OF COUNTY COMMISSIONERS
PRESENTED BY: Wayne Teegardin
Risk Manager
SUBMITTED BY (DEPT): Human Resources / Risk Management
SUBJECT: Prison Health Services Inmate Health Aggregate Cap & Psychotropic Drug
Invoices,
[X APPROVED [] DENIED Approved S-O
[ ] OTHER: Motion to approve payment for the first half of this item, (the PHS invoice
number PHS0003932 in the amount of $359,013,10) and give Ms. Outlaw the
opportunity to look at the contingency fund and do an analysIs as to where
they will be at tne end of the year and then come back to the Board for the
later oortion of the Item This would leave the contingency at a $200,000 and
Ms. Outlaw felt this maWn Issue of concern.
'1 / KeVlew and Approvals ,^ j
V.-/ Management & Budget: ~ ht~
BACKGROUND:
GENERAL NOTES:
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION:
COMMISSION ACTION:
County Attorney:
Originating Jept. tvYf7
Medical care for incarcerated jail inmates provided off-site (outside the jail)
are paid under contract by Prison Health Services (PHS) and reimbursed by
the County according to contract including psychotropic drugs.
Our contract with PHS requires that the aggregate cap invoices be
reimbursed per fiscal year quarter, This request is for second quarter
invoice number PHS0003932 for FY 07 - 08 in the amountof$359,013,10,
Funds are available in: 001-2300-531300-200,
First quarter FY 07 -08 invoice has been paid,
Staff recommends payment of PHS invoice number PHS0003932 in the
amount of $359,013,1 0 and approval of Budget Amendment # BA08-023 per
contract agreement. BA08-023 is required for anticipated increased third
and fourth quarter invoices due to higher inmate population and rising
medìcal costs,
o glas M, Anderson
County Administrator
Purchasing'
\, ~c.
Otne"
Othe~:
Finance: (Check for Copy onlY, if appiicable)_