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HomeMy WebLinkAboutAgenda Packet 09-23-20089:00 A.M. BOARD OF COUNTY COMMISSIONERS AGENDA REVISED 9/22/08 WELCOME ALL MEETINGS ARE TELEVISED. ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDAS WHILE IN USE IN THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda, which will determine the order of business conducted at today's Board meeting. CONSENT AGENDA-- These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually, usually in the order listed on the agenda. PUBLIC HEARINGS — These items may be heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible, or on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allotted at the beginning of each meeting for general public comment. Please limit comments to five minutes. DECORUM — Please be respectful of others' opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. September 23, 2008 9:00 A.M. BOARD OF COUNTY COMMISSIONERS www.co.st-lucie.fl.us w Joseph E. Smith, Chairman District No. 1 Paula A. Lewis, Vice Chairman District No. 3 Doug Coward District No. 2 Charles Grande District No. 4 Chris Craft District No. S I. INVOCATION II. PLEDGE OF ALLEGIANCE III MINUTES �Iwe Approve the minutes from the Final Public Hearing on the FY 2008-2009 Budget. � �pprove the minutes from the SeptemberX, 2008 meeting. 'Q woz IV. PROCLAMATIONS/PRESENTATIONS air Housing Workshop Presentation by Jessica Parrish, Housing Coordinator V. GENERAL PUBLIC COMMENT VI. CONSENT AGENDA l� ca �WA ed �? II o p. � �U A. WARRANTS j�`1 f t �'( 0-11 Approve warrant list No. 51 J B. COUNTY ATTORNEY 1.1 Indian River Lagoon Wetland Restoration Project — Interlocal Agreement with St. Lucie County Mosquito Control District for Administration of American Sportfishing Association — Fish America Foundation Grant — Consider staff recommendation to approve the proposed interlocal agreement with St. Lucie County Mosquito Control District, and authorize the Chairman to sign the agreement. 2. Walton Road Annex — First Amendment to December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc. - Consider staff recommendation to approve the proposed First Amendment to the December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc., and authorize the Chairman to sign the First Amendment. 3. Approval of Budget Amendment BA08-045 and Equipment Request EQ08-354 for the purchase of software for the G.P.S./Pretrial Servers - Consider staff recommendation approve Budget Amendment BA 08-045 and Equipment Request EQ08-354. Funds will be made available in 107- 2360-568000-200. C. PARKS AND RECREATION 1. , Approval of Budget Resolution No. 08-281 Accepting and Allocating Funds from the Children's Services Council for Summer Camp Scholarship Reimbursements for July -August 2008 (Westwood Camp) - Consider staff recommendation to approve Budget Resolution No. 08-281, recognizing the additional grant revenues from the Children's Services Council and allocating the funds for summer camp program expenses into the appropriate Recreation Division budget. PARKS AND RECREATION (Contd.) ,,Z2.Approval of Request to Serve Alcohol at Pepper Park - Consider staff recommendation to approve Mr. Gary Jones' request to serve alcohol at Pepper Park on October 25, 2008. Purchase of an Occupational Safety & Health Administration (OSHA) — Approved Chemical Storage Shed, Budget Amendment BA08-044 & Equipment Request EQ08-353 - Consider staff recommendation to approve Budget Amendment BA08-044 & Equipment Request EQ08-353 to purchase an OSHA -approved chemical storage container for the Parks Division at a cost of $12, 750.00, including shipping. D. HUMAN RESOURCES Compensation for staff called up for active duty to run the October 1, 2008 thru September 30, 2009 - Consider staff recommendation to approve the attached request and authorize approval by the chairman October 1, 2008 to September 30, 2009. 2. Request Board approval to advertise a Request for Proposal for an On -Site Employee Health Clinic — Consider staff recommendation to approve to advertise for Request for Proposal for an On -Site Employee Health Clinic. GROWTH MANAGEMENT Request to approve purchase of EQ#08-351; Fujitsu flatbed, color scanner — Consider staff recommendation to approve purchase of EQ#08-351 for $5,250. IT quote attached and specifications of scanner. 2. Approve Fourth amendment to Contract C04-03-132 with Clarion & Associates to extend the term of services - Consider staff recommendation to approve the amendment to the contract for extension of time and authorize the Chairman to sign. Approve First Amendment to Contract C08-03-189 with Municipal Corporation to extend the term of the contract until 1/31/09 — Consider staff recommendation to approve the amendment to the contract for extension of time and authorize the Chairman to sign. 4. Approve Second Amendment to Contract C07-07-490 with Fla. Atlantic University to extend the term of the contract until 4/01/09 additional compensation of $35,668 and delete retainage clause — Consider staff recommendation to approve the amendment to the contract for extension of time, additional compensation, deletion of the retainage clause and authorize the Chairman to sign. Request permission to advertise for one public hearing consider Draft Ordinance No. 08-033, correcting a Scrivener's Error to eliminate the second "Whereas" clause within Ordinance No. 07- 044, adopted on December 18, 2007 — Consider staff recommendation to authorize staff to advertise the following Public Hearing to be held on October 14, 2008 at 9:00 a.m. or as soon thereafter as possible. PUBLIC WORKS Request Board approval of Amendment No. 1 (Time Extension) to grant contract #4600000621 with South Florida Water Management District for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement project - Consider staff recommendation to approve Amendment No. 1 (Time Extension) to grant contract #4600000621 with South Florida Water Management District for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement project and approval of signature by the Chairman . PUBLIC WORKS (Contd.) 2. Request for Board of County Commissioners approval of Work Authorization No. 9 for professional engineering services for the Ridgehaven 20-Acre Site for the temporary upland dredge material management site with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 2 Spoil Site selection — Staff is requesting Board approval and signature of the Chairman for approval of Work Authorization No. 9 in the amount of $90,000.00 for professional services for the Ridgehaven 20-Acre Site for the temporary upland dredge material management site with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 2 Spoil Site Selection. Approval of Work Authorization No. 3 to Continuing Contract #C07-07-385 with Kimley-Horn and Associates, Inc. for Professional Roadway Design Services — St. James Drive Pedestrian/Bicycle Pathway Project in the amount of $55,000. - Consider staff recommendation to approve Work Authorization No. 3 to Contract C07-07-385 with Kimley-Horn and Associates, Inc. in the amount of $55,000 for the design, engineering and permitting of the St. James Drive Pedestrian/Bicycle Pathway project and have the Chairman sign the work authorization. Road and Bridge Division - Approval of Equipment Requests (EQ08-355 & EQ08-356) — Consider staff recommendation to approve Equipment Requests (EQ08-355 & EQ08-356) to purchase two 10 inch Hydraulic Trash pumps not to exceed the total amount of $82,000. G. MANAGEMENT AND BUDGET Purchasing Division - Board approval to award Invitation to Bid (ITB) Bid #08-006 Lakewood Park Regional Park Sidewalk — Consider staff recommendation to approve to award Invitation to Bid (ITB) Bid #08-006 Lakewood Park Regional Park Sidewalk according to the attached tabulation of the lowest responsive, responsible bidder Sunshine Land Design Company, Inc. in the amount of $85,373.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. 2. Purchasing Division - Bid waiver and sole source declaration for service and purchase of parts for certain county equipment for Fiscal year 2008-2009. This is for the Solid Waste Department, Road and Bridge Division and the Central Services — Service Garage — Consider staff recommendation to approve the bid waiver and sole source declaration for the purchase of parts and services to the following companies: Kelly Tractor for Caterpillar, Flagler Equipment Company for Volvo and Samsung, Sierra International Machinery, LLC, Continental Biomass Industries, Inc., Lubo USA, LLC, Menzi USA, and Great Southern Equipment. 3. Budget Resolution 08-289, which will correct Budget Resolution 08-273's project assignment of $38,760 to project #48006, by reassigning the grant award to project #48005 - Consider staff recommendation approve Budget Resolution 08-289, which will correct Budget Resolution 08- 273. H. AIRPORT Change Order No. 5 for Dickerson Florida, Inc., — Consider staff recommendation to approve Change Order No. 5 for Dickerson Florida, Inc., increasing the contract amount by $493,681.29 from $5,183,800.00 to $5,667,481.74, and the time by 120 days for a new completion date of March 20, 2009, for the first phase of construction for Runway 9L/27R and Taxiway at the St. Lucie County International Airport, and authorize the Chair or designee to execute the same. COMMUNITY SERVICES 1. Approval of the contract with the State of Florida for operation of the St. Lucie County Health Department and the attached Fee Schedule. - Consider staff recommendation to approve the contract with the State of Florida for a total project amount of $20,454,445.00 including funds from State General Revenue, other State Funds, Federal Funds and $1,056,980.00 from the General Fund of St. Lucie County for operation of the St. Lucie County Health Department and authorize the Chairman to sign the necessary documentation. COMMUNITY SERVICES (Contd.) 2. Resolution No. 08-287 to adopt the St. Lucie County Housing Assistance Plan for the Community Development Block Grant Programs including the Small Cities Community Development Block Grant application — Consider staff recommendation to adopt Resolution No. 08-287 adopting the St. Lucie County Housing Assistance Plan for the Community Development Block Grant Programs including the Small Cities Community Development Block Grant application. Approval to allocate funds to the City of Port St. Lucie's "Sammies Landing" project — Staff recommends the allocation of $62,021.64 towards the City of Port St. Lucie's "Sammies Landing" project. 4. ADDITION — Permission to request $1.3 million in emergency funding from the Department of Community Affairs - Consider staff recommendation to grant permission to request $1.3 million in emergency funding from the Department of Community Affairs to assist in the recovery from the massive flooding as a result of Tropical Storm Fay J. CENTRAL SERVICES Dooleymack Constructors of South FL, LLC/Change Order No. 14 to #C07-04-195 Project: Havert L. Fenn Center -Special Needs Shelter/Auditorium. Change Order No. 14 will increase the contract sum by $15,301.52 and increase contract time by thirty (30) days. - Consider staff recommendation to approve Change Order No. 14 to #C07-04-195, Dooleymack Constructors, Havert L. Fenn Center, to increase the contract sum by $15,301.52; the new contract sum will be $13,566,396.57. Change Order No. 14 will increase the contract time thirty (30) days changing the date of substantial completion to October 28, 2008. Staff further recommends the board authorize the Chair to sign the Change Order as prepared by the County Attorney. 2. Approval to reject all bids on Bid #08-058 for the purchase of one (1) Sewage Grinder for the St. Lucie County Jail. Two submittals were received and both came in over budget — Consider staff recommendation to approve rejecting all bids on Bid #08-058, Purchase of One (1) Sewage Grinder for the St. Lucie County Jail. Two (2) submittals were received on this bid and both came in over budget. K. UTILITIES Establishment and adoption of Resolution No. 08-286 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges for developers within the St. Lucie County Water and Sewer District - Consider staff recommendation to approve the adoption of Resolution No. 08-286 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges for developers within the St. Lucie County Water and Sewer District. L. SHERIFF'S OFFICE Request for distribution from the Law Enforcement Trust (L.E.T.) Fund in the amount of $463,785.23 - Consider staff recommendation to approve the Sheriff's budget amendment and transfer of funds in the amount of $463,785.23. END OF CONSENT AGENDA VII. PUBLIC HEARINGS �1 A. GROWTH MANAGEMENT 0C4• at I ,6"m or as S 4'cr( Petition of WCA of St. Lucie Count LLC for a Major Adjustment to an Approved Conditional Use Permit for a Recycling Transfer Facility located at 9901 Range Line Road in the IH (Industrial, Heavy) Zoning District. - Consider staff recommendation to adopt Resolution No. 08-229 granting WCA of St. Lucie County, LLC a Major Adjustment to an Approved Conditional Use Permit to provide for the following changes: • Changes the name of the petitioner to WCA of St. Lucie County LLC; and • Removes Condition 2 within Resolution No. 07-043 because it has been met; and • Extension of time for the issuance of a zoning compliance; and • Modify the conditions to recognize the petitioner. END OF PUBLIC HEARINGS VIII. PARKS AND RECREATION t ` 2008 Strategic Planning - St. Lucie County Pool Operations — Consider staff recommendation to approve the 4 closing of all county pools except the Ravenswood Pool beginning the day after Labor Day until May 15th and the closing of the Ravenswood Pool from December 1st to May 1st. IX. ANNOUNCEMENTS 1. The Board of County Commissioners will hold an Informal Monthly Meeting on Tuesday, September 23, 2008 at 1:30 p.m. in Conference Room #3. 2. The St. Lucie County Master Gardener 25th Annual Plant Sale will be on Saturday, October 11, 2008 from 8:00 a.m. to 2:00 p.m. and Sunday, October 12, 2008 from 10:00 a.m. to 2:00 p.m. at the St. Lucie County Extension 8400 Picos Road, Fort Pierce. 3. The Board of County Commissioners would like to invite the public to attend a Ribbon Cutting Ceremony on Thursday, October 16, 2008 at 1:30 p.m. for the Havert L. Fenn Center located at 2000 Virginia Avenue, Fort Pierce. 4. St. Lucie County will be hosting the 2nd Annual Treasure Coast Green Conference on Thursday, October 23, 2008 from 8:30 a.m. - 4:30 p.m. at the Havert L. Fenn Center at 2000 Virginia Avenue in Fort Pierce. Call the Oxbow Eco-Center at (772) 785-5833 or visit www.treasurecoastgreen.com for more information. 5. The St. Lucie Cooperative Extension will hold a Spread the Shade Plant a Tree, Tree Give -A -Way on October 25, 2008 from 8:00 a.m. until Noon at City Hall 121 SW Port St. Lucie Boulevard, Port St. Lucie. 6. The Board of County Commissioners will hold an Informal Monthly Meeting on Tuesday, October 28, 2008 at 1:30 p.m. in Conference Room #3. 7. The November 4, 2008 Regular Board of County Commissioners Meeting has been canceled due to the General Election. 8. County offices will be closed on Tuesday, November 11, 2008 to observe Veteran's Day. 9. The National Navy UDT-SEAL will host its FREE annual Veterans' Day Celebration (Muster) on November 15, 2008. This will be the first Muster the Museum has hosted since receiving National Designation by the United States Congress. This year's Muster, which will be the biggest and best yet, will include celebrities, activities for the entire family, and demonstrations by the US Navy Seals! For more information, please contact the Museum at 772-595-5845, or via the Internet at www.NavySEALmuseum.com. 10. The Board of County Commissioners will hold the Annual Reorganization meeting on Tuesday, November 18, 2008 at 9:00 a.m. in the County Commission Chamber. 11. The Board of County Commissioners will hold an Informal Monthly Meeting on Tuesday, November 25, 2008 at 1:30 p.m. in Conference Room #3. 12. County offices will be closed on Thursday, November 27, 2008 and Friday, November 28, 2008 to observe Thanksgiving. 13. The December 23, 2008 Regular Board of County Commissioners Meeting has been canceled. 14. County offices will be closed on Thursday, December 25, 2008 and Friday, December 26, 2008 to observe Christmas. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any parry to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. MOSQUITO CONTROL DISTRICT www.co.st-lucie.fl.us Charles Grande, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 Chris Craft District No. 5 I. MINUTES Q r�( /� Approve the minutes from the September 9, 2008 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS Approve warrant list No. 50 and 51. B. COUNTY ATTORNEY Indian River Lagoon Wetland Restoration Project — Interlocal Agreement with St. Lucie County for Administration of American Sportfishing Association — Fish America Foundation Grant - Consider staff recommendation to approve the proposed interlocal agreement with St. Lucie County, and authorize the Chairman to sign the agreement. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TOD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. EROSION DISTRICT www.co.st-lucie.fl.us Chris Craft, Chairman District No. 5 Charles Grande, Vice Chairman District No. 4 Doug Coward District No. 2 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 I. `� MINUTES IN Q. RQvo Approve meeting minutes from the September 9, 2008 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS AApprove warrant list No. 50 and 51. P� NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. September 23, 2008 9:00 A.M. BOARD OF COUNTY COMMISSIONERS AGENDA REVISED 9/22/08 WELCOME ALL MEETINGS ARE TELEVISED. ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDAS WHILE IN USE IN THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda, which will determine the order of business conducted at today's Board meeting. CONSENT AGENDA-- These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually, usually in the order listed on the agenda. PUBLIC HEARINGS — These items may be heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible, or on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allotted at the beginning of each meeting for general public comment. Please limit comments to five minutes. DECORUM — Please be respectful of others' opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. September 23, 2008 9:00 A.M. BOARD OF COUNTY COMMISSIONERS www.co.st-lucie.fl.u-------------- 3oseph E. Smith, Chairman District No. 1 Paula A. Lewis, Vice Chairman District No. 3 Doug Coward District No. 2 Charles Grande District No. 4 Chris Craft District No. 5 --------------- I. INVOCATION II. PLEDGE OF ALLEGIANCE III. MINUTES Approve the minutes from the Final Public Hearing on the FY 2008-2009 Budget. Approve the minutes from the September 2T,' 2008 meeting. b IV. PROCLAMATIONS/PRESENTATIONS A. Fair Housing Workshop Presentation by Jessica Parrish, Housing Coordinator V. GENERAL PUBLIC COMMENT VI. CONSENT AGENDA A. WARRANTS Approve warrant list No. 51 B. COUNTY ATTORNEY 1. Indian River Lagoon Wetland Restoration Project — Interlocal Agreement with St. Lucie County Mosquito Control District for Administration of American Sportfishing Association — Fish America Foundation Grant — Consider staff recommendation to approve the proposed interlocal agreement with St. Lucie County Mosquito Control District, and authorize the Chairman to sign the agreement. Walton Road Annex — First Amendment to December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc. - Consider staff recommendation to approve the proposed First Amendment to the December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc., and authorize the Chairman to sign the First Amendment. Approval of Budget Amendment BA08-045 and Equipment Request EQ08-354 for the purchase of software for the G.P.S./Pretrial Servers - Consider staff recommendation approve Budget Amendment BA 08-045 and Equipment Request EQ08-354. Funds will be made available in 107- 2360-568000-200. C. PARKS AND RECREATION Approval of Budget Resolution No. 08-281 Accepting and Allocating Funds from the Children's Services Council for Summer Camp Scholarship Reimbursements for July -August 2008 (Westwood Camp) - Consider staff recommendation to approve Budget Resolution No. 08-281, recognizing the additional grant revenues from the Children's Services Council and allocating the funds for summer camp program expenses into the appropriate Recreation Division budget. F PARKS AND RECREATION Contd. 2. Approval of Request to Serve Alcohol at Pepper Park - Consider staff recommendation to approve Mr. Gary Jones' request to serve alcohol at Pepper Park on October 25, 2008. Purchase of an Occupational Safety & Health Administration (OSHA) — Approved Chemical Storage Shed, Budget Amendment BA08-044 & Equipment Request EQ08-353 - Consider staff recommendation to approve Budget Amendment BA08-044 & Equipment Request EQ08-353 to purchase an OSHA -approved chemical storage container for the Parks Division at a cost of $12, 750.00, including shipping. HUMAN RESOURCES 1. Compensation for staff called up for active duty to run the October 1, 2008 thru September 30, 2009 - Consider staff recommendation to approve the attached request and authorize approval by the chairman October 1, 2008 to September 30, 2009. 2. Request Board approval to advertise a Request for Proposal for an On -Site Employee Health Clinic — Consider staff recommendation to approve to advertise for Request for Proposal for an On -Site Employee Health Clinic. GROWTH MANAGEMENT 1. Request to approve purchase of EQ#08-351; Fujitsu flatbed, color scanner — Consider staff recommendation to approve purchase of EQ#08-351 for $5,250. IT quote attached and specifications of scanner. 2. Approve Fourth amendment to Contract C04-03-132 with Clarion & Associates to extend the term of services - Consider staff recommendation to approve the amendment to the contract for extension of time and authorize the Chairman to sign. 3. Approve First Amendment to Contract C08-03-189 with Municipal Corporation to extend the term of the contract until 1/31/09 — Consider staff recommendation to approve the amendment to the contract for extension of time and authorize the Chairman to sign. 4. Approve Second Amendment to Contract C07-07-490 with Fla. Atlantic University to extend the term of the contract until 4/01/09 additional compensation of $35,668 and delete retainage clause — Consider staff recommendation to approve the amendment to the contract for extension of time, additional compensation, deletion of the retainage clause and authorize the Chairman to sign. 5. Request permission to advertise for one public hearing consider Draft Ordinance No. 08-033, correcting a Scrivener's Error to eliminate the second "Whereas" clause within Ordinance No. 07- 044, adopted on December 18, 2007 — Consider staff recommendation to authorize staff to advertise the following Public Hearing to be held on October 14, 2008 at 9:00 a.m. or as soon thereafter as possible. PUBLIC WORKS 1. Request Board approval of Amendment No. 1 (Time Extension) to grant contract #4600000621 with South Florida Water Management District for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement project - Consider staff recommendation to approve Amendment No. 1 (Time Extension) to grant contract #4600000621 with South Florida Water Management District for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement project and approval of signature by the Chairman . PUBLIC WORKS (Contd.) Request for Board of County Commissioners approval of Work Authorization No. 9 for professional engineering services for the Ridgehaven 20-Acre Site for the temporary upland dredge material management site with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 2 Spoil Site selection — Staff is requesting Board approval and signature of the Chairman for approval of Work Authorization No. 9 in the amount of $90,000.00 for professional services for the Ridgehaven 20-Acre Site for the temporary upland dredge material management site with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 2 Spoil Site Selection. 3. Approval of Work Authorization No. 3 to Continuing Contract #C07-07-385 with Kimley-Horn and Associates, Inc. for Professional Roadway Design Services — St. James Drive Pedestrian/Bicycle Pathway Project in the amount of $55,000. - Consider staff recommendation to approve Work Authorization No. 3 to Contract C07-07-385 with Kimley-Horn and Associates, Inc. in the amount of $55,000 for the design, engineering and permitting of the St. James Drive Pedestrian/Bicycle Pathway project and have the Chairman sign the work authorization. 4. Road and Bridge Division - Approval of Equipment Requests (EQ08-355 & EQ08-356) — Consider staff recommendation to approve Equipment Requests (EQ08-355 & EQ08-356) to purchase two 10 inch Hydraulic Trash pumps not to exceed the total amount of $82,000. G. MANAGEMENT AND BUDGET Purchasing Division - Board approval to award Invitation to Bid (ITB) Bid #08-006 Lakewood Park Regional Park Sidewalk — Consider staff recommendation to approve to award Invitation to Bid (ITB) Bid #08-006 Lakewood Park Regional Park Sidewalk according to the attached tabulation of the lowest responsive, responsible bidder Sunshine Land Design Company, Inc. in the amount of $85,373.00 and authorize the Chairman to sign the contract as prepared by the County Attorney. Purchasing Division - Bid waiver and sole source declaration for service and purchase of parts for certain county equipment for Fiscal year 2008-2009. This is for the Solid Waste Department, Road and Bridge Division and the Central Services — Service Garage — Consider staff recommendation to approve the bid waiver and sole source declaration for the purchase of parts and services to the following companies: Kelly Tractor for Caterpillar, Flagler Equipment Company for Volvo and Samsung, Sierra International Machinery, LLC, Continental Biomass Industries, Inc., Lubo USA, LLC, Menzi USA, and Great Southern Equipment. Budget Resolution 08-289, which will correct Budget Resolution 08-273s project assignment of $38,760 to project #48006, by reassigning the grant award to project #48005 - Consider staff recommendation approve Budget Resolution 08-289, which will correct Budget Resolution 08- 273. H. AIRPORT Change Order No. 5 for Dickerson Florida, Inc., — Consider staff recommendation to approve Change Order No. 5 for Dickerson Florida, Inc., increasing the contract amount by $493,681.29 from $5,183,800.00 to $5,667,481.74, and the time by 120 days for a new completion date of March 20, 2009, for the first phase of construction for Runway 9L/27R and Taxiway at the St. Lucie County International Airport, and authorize the Chair or designee to execute the same. I. COMMUNITY SERVICES 1. Approval of the contract with the State of Florida for operation of the St. Lucie County Health Department and the attached Fee Schedule. - Consider staff recommendation to approve the contract with the State of Florida for a total project amount of $20,454,445.00 including funds from State General Revenue, other State Funds, Federal Funds and $1,056,980.00 from the General Fund of St. Lucie County for operation of the St. Lucie County Health Department and authorize the Chairman to sign the necessary documentation. COMMUNITY SERVICES (Contd.) 2. Resolution No. 08-287 to adopt the St. Lucie County Housing Assistance Plan for the Community Development Block Grant Programs including the Small Cities Community Development Block Grant application — Consider staff recommendation to adopt Resolution No. 08-287 adopting the St. Lucie County Housing Assistance Plan for the Community Development Block Grant Programs including the Small Cities Community Development Block Grant application. 3. Approval to allocate funds to the City of Port St. Lucie's "Sammies Landing" project — Staff recommends the allocation of $62,021.64 towards the City of Port St. Lucie's "Sammies Landing" project. 4. ADDITION — Permission to request $1.3 million in emergency funding from the Department of Community Affairs - Consider staff recommendation to grant permission to request $1.3 million in emergency funding from the Department of Community Affairs to assist in the recovery from the massive flooding as a result of Tropical Storm Fay J. CENTRAL SERVICES Dooleymack Constructors of South FL, LLC/Change Order No. 14 to #C07-04-195 Project: Havert L. Fenn Center -Special Needs Shelter/Auditorium. Change Order No. 14 will increase the contract sum by $15,301.52 and increase contract time by thirty (30) days. - Consider staff recommendation to approve Change Order No. 14 to #C07-04-195, Dooleymack Constructors, Havert L. Fenn Center, to increase the contract sum by $15,301.52; the new contract sum will be $13,566,396.57. Change Order No. 14 will increase the contract time thirty (30) days changing the date of substantial completion to October 28, 2008. Staff further recommends the board authorize the Chair to sign the Change Order as prepared by the County Attorney. 2. Approval to reject all bids on Bid #08-058 for the purchase of one (1) Sewage Grinder for the St. Lucie County Jail. Two submittals were received and both came in over budget — Consider staff recommendation to approve rejecting all bids on Bid #08-058, Purchase of One (1) Sewage Grinder for the St. Lucie County Jail. Two (2) submittals were received on this bid and both came in over budget. K. UTILITIES Establishment and adoption of Resolution No. 08-286 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges for developers within the St. Lucie County Water and Sewer District - Consider staff recommendation to approve the adoption of Resolution No. 08-286 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges for developers within the St. Lucie County Water and Sewer District. L. SHERIFF'S OFFICE Request for distribution from the Law Enforcement Trust (L.E.T.) Fund in the amount of $463,785.23 - Consider staff recommendation to approve the Sheriff's budget amendment and transfer of funds in the amount of $463,785.23. END OF CONSENT AGENDA VII. PUBLIC HEARINGSa ./f 0 A. ROWTH MANAGEMENT A d C A;+ I U P H Petition of WCA of St. Lucie County, LLC for a Major Adjustment to an pprove on i Iona se ermi for a Recycling Transfer Facility located at 9901 Range Line Road in the IH (Industrial, Heavy) Zoning District. - Consider staff recommendation to adopt Resolution No. 08-229 granting WCA of St. Lucie County, LLC a Major Adjustment to an Approved Conditional Use Permit to provide for the following changes: • Changes the name of the petitioner to WCA of St. Lucie County LLC; and • Removes Condition 2 within Resolution No. 07-043 because it has been met; and • Extension of time for the issuance of a zoning compliance; and • Modify the conditions to recognize the petitioner. END OF PUBLIC HEARINGS VIII. ARKS AND RECREATION 2008 Strategic Planning - St. Lucie County Pool Operations — Consider staff recommendation to approve the closing of all county pools except the Ravenswood Pool beginning the day after Labor Day until May 151h and the closing of the Ravenswood Pool from December 1st to May 1st. IX. ANNOUNCEME _v r 1. The B of County Commissioners will hold an Informal Monthly Meeting on Tuesday, September 23, 2008 at .m. in Conference Room #3. 2. The St. Lucie County Master Gardener 25th Annual Plant Sale will be on Saturday, October 11, 2008 from 8:00 a.m. to 2:00 p.m. and Sunday, October 12, 2008 from 10:00 a.m. to 2:00 p.m. at the St. Lucie County Extension 8400 Picos Road, Fort Pierce. 3. The Board of County Commissioners would like to invite the public to attend a Ribbon Cutting Ceremony on Thursday, October 16, 2008 at 1:30 p.m. for the Havert L. Fenn Center located at 2000 Virginia Avenue, Fort Pierce. 4. St. Lucie County will be hosting the 2nd Annual Treasure Coast Green Conference on Thursday, October23, 2008 from 8:30 a.m. - 4:30 p.m. at the Havert L. Fenn Center at 2000 Virginia Avenue in Fort Pierce. Call the Oxbow Eco-Center at (772) 785-5833 or visit www.treasurecoastgreen.com for more information. 5. The St. Lucie Cooperative Extension will hold a Spread the Shade Plant a Tree, Tree Give -A -Way on October 25, 2008 from 8:00 a.m. until Noon at City Hall 121 SW Port St. Lucie Boulevard, Port St. Lucie. 6. The Board of County Commissioners will hold an Informal Monthly Meeting on Tuesday, October 28, 2008 at 1:30 p.m. in Conference Room #3. 7. The November 4, 2008 Regular Board of County Commissioners Meeting has been canceled due to the General Election. 8. County offices will be closed on Tuesday, November 11, 2008 to observe Veteran's Day. 9. The National Navy UDT-SEAL will host its FREE annual Veterans' Day Celebration (Muster) on November 15, 2008. This will be the first Muster the Museum has hosted since receiving National Designation by the United States Congress. This year's Muster, which will be the biggest and best yet, will include celebrities, activities for the entire family, and demonstrations by the US Navy Seals! For more information, please contact the Museum at 772-595-5845, or via the Internet at www.NayySEALmuseum.com. 10. The Board of County Commissioners will hold the Annual Reorganization meeting on Tuesday, November 18, 2008 at 9:00 a.m. in the County Commission Chamber. 11. The Board of County Commissioners will hold an Informal Monthly Meeting on Tuesday, November 25, 2008 at 1:30 p.m. in Conference Room #3. 12. County offices will be closed on Thursday, November 27, 2008 and Friday, November 28, 2008 to observe Thanksgiving. 13. The December 23, 2008 Regular Board of County Commissioners Meeting has been canceled. 14. County offices will be closed on Thursday, December 25, 2008 and Friday, December 26, 2008 to observe Christmas. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. MOSQUITO CONTROL DISTRICT www.co.st-lucie.fl.us Charles Grande, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 Chris Craft District No. 5 I. MINUTES Approve the minutes from the September 9, 2008 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS Approve warrant list No. 50 and 51. B. COUNTY ATTORNEY Indian River Lagoon Wetland Restoration Project — Interlocal Agreement with St. Lucie County for Administration of American Sportfishing Association — Fish America Foundation Grant - Consider staff recommendation to approve the proposed interlocal agreement with St. Lucie County, and authorize the Chairman to sign the agreement. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. EROSION DISTRICT www.co.st-lucie.fl.us Chris Craft, Chairman District No. 5 Charles Grande, Vice Chairman District No. 4 Doug Coward District No. 2 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 I. MINUTES Approve meeting minutes from the September 9, 2008 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS Approve warrant list No. 50 and 51. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. UJ/1G/UO Ji. LUL1L LUUNlY - LUAKll YHVL 1 FZABWARR WARRANT LIST #50- 06-SEP-2008 TO 12-SEP-2008 FUND SUMMARY- MOSQUITO FUND TITLE EXPENSES PAYROLL 145 Mosquito Fund 79,250.25 0.00 146 Mosquito State I Fund 4,909.00 0.00 GRAND TOTAL: 84,159.25 0.00 09/12/08 ST. LUCIE COUNTY - BOARD PAGE 1 FZABWARR WARRANT LIST #50- 06-SEP-2008 TO 12-SEP-2008 FUND SUMMARY- EROSION FUND TITLE EXPENSES PAYROLL 184 Erosion Control Operating Fund 578.95 0.00 GRAND TOTAL: 578.95 0.00 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA FINAL BUDGET PUBLIC HEARING FY 2009-2009 Date: September 18, 2008 Convened: 6:00 p.m. Adjourned: 7:00 p.m. Commissioners Present: Chairman, Joseph Smith, Paula A. Lewis, Doug Coward, Chris Craft, Charles Grande Others Present: Doug Anderson, County Administrator, Lee Ann Lowery, Asst. County Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Beth Ryder, Community Services Director, Dennis Wetzel, IT Director, Debra Brisson, Parks and Rec. Director, Lauri Case, Utilitie Director, Mark Satterlee, Growth Management Director, Millie Delgado -Feliciano, Deputy Clerk INVOCATION PLEDGE OF ALLEGIANCE 1. PUBLIC HEARING ON THE FINAL BUDGET FOR FISCAL YEAR 2008-2009 THE PURPOSE OF THE PUBLIC HEARING IS TO ADOPT A FINAL MILLAGE RATE AND A BUDGET FOR FISCAL YEAR 2008-2009. 1A. DISCUSSION AND READING OF THE ROLLED -BACK RATE. THE ROLLED -BACK RATE IS 8.9416 THE MANAGEMENT AND BUDGET DIRECTOR READ THE ROLL BACK RATE AND ADDRESSED THE MILLAGE RATE FIGURE DUE TO THE TWO LIGHTING DISTRICTS. THE COUNTY ADMINISTRATOR MADE A POWER POINT PRESENTATION. 1 B. MILLAGES AND BUDGETS (NOTE: ONLY MILLAGES WERE BE READ INTO THE RECORD. FUND BUDGETS ARE PROPOSED AS LISTED). The following are the millage rates presented by the Management and Budget Director. General Fund 3.6173 Fine & Forfeiture Fund 2.5478 Port I&S Fund 0.0154 Environmental Land I&S Fund 0.0459 SPECIAL TAXING DISTRICTS River Park I Fund 0.2117 River Park II Fund 0.4660 Harmony Heights 3 Fund 0.4561 Harmony Heights 4 Fund 0.3415 Sheraton Plaza Fund 0.3948 Sunland Gardens Fund 0.3534 Sunrise Park Fund 0.4819 Paradise Park Fund 0.7638 Holiday Pines Fund 0.1651 The Grove Fund 0.1029 Blakely Subdivision Fund 1.2925 Indian River Estates Fund 0.0743 Queens Cove Lighting Dist#13 Fund 0.0874 Palm Grove Fund 0.3990 Southern Oak Estates Lighting 0.4626 MUNICIPAL SERVICES TAXING UNITS Unincorporated Services Fund 0.4605 Drainage Maintenance MSTU 0.4731 Law Enforcement MSTU 0.3511 Parks MSTU Fund 0.2313 SLC Public Transit MSTU 0.0833 Meadowood MSTU 0.2866 Palm Lake Gardens MSTU Fund 0.2452 MOSQUITO CONTROL DISTRICT Mosquito Fund EROSION DISTRICT Erosion Control Operating Fund 0.2036 0.0925 The following is the final budget for fiscal year 2008/2009. P v � �u�� �� ,S ,�"w A °�S'�>^�'� p (y y� y f `����7 '001 'General Fund 167,631,982 101 Transportation Trust Fund 59,617,638 102 Unincorporated Services Fund 7,261,958 102001 Drainage Maintenance MSTU 14,627,488 103 Law. Enforcement MSTU 3,318,957 104 Grants & Donations Fund 932,181 105 Library Special Grants Fund 186,645 107 Fine & Forfeiture Fund 73,966,305 109 Drug Abuse Fund 50,168. III ;River Park I Fund 52,363 112 River Park II Fund 9,945 113 Harmony Heights 3 Fund 4,441 114 Harmony Heights 4 Fund 8,321 115 Sheraton Plaza Fund 10,512 116 Sunland Gardens Fund 12,293 117 Sunrise Park Fund 3,755 118 Paradise Park Fund 16,532 119 Holiday Pines Fund 17,888 120 The Grove Fund 4,340 121 Blakely Subdivision Fund 3,420 122 Indian River Estates Fund 19,308 123 Queens Cove Lighting Dist# 13 Fund 6,159 126 Southern Oak Estates Lighting 4,414 127 Pine Hollow Street Lighting MSTU 7,130 ;128 Kings Hwy Industrial Park Lighting 11,520 129 Parks MSTU Fund 13,759,873 130 SLC Public Transit MSTU 3,570,569 136 Meadowood MSTU 32,067 138 Palm Lake Gardens MSTU Fund 6,821 139 Palm Grove Fund 13,860 140 Airport Fund 21,551,538 140001 Port Fund 9,030,938 142 Port MSBU Development Fund 90,788 145 Mosquito Fund 7,939,361 146 Mosquito State I Fund 35,000 150 Impact Fee Collections 418,317 160 Plan Maintenance RAD Fund 420,120 162 Tourism Dev-5th Cent 139,945 170 Court Facilities Fund 1,653,723 171 Court Facilities Fund -Court Costs 149,828 181 SLC Housing Finance Authority Fund 29,565 182 ;Environmental Land Acquisition Fund 68,797 183 Ct Administrator- 19th Judicial Cir 2,879,345 184 Erosion Control Operating Fund 9,032,378 185 Housing Assistance SHIP Program 881,670 187 Boating Improvement Projects 785,910 188 Bluefield Ranch Improvements 109,428 189 Hurricane Housing Recovery Pla 5,806,963 201 So County Regional Stadium Debt 54,127 204 Communication System I&S Fund 1,213,776 210 Impact Fees I&S 262,164 ,215 Sales Tax Revenue Bonds I&S Fund 13,531,448' 216 County Capital I&S 1,815,396 217 State Revenue Sharing Bonds I&S 5,409,604 218 Transportation I&S Fund 4,151,413 2 Port I&S Fund _ 801,374 250 Capital Projects I&S 219972,308 262 Tourism Dev 4th Cent I&S Fund 1,497,905 282 .Environmental Land I&S Fund 2,951,206 295 River Branch I&S Fund 41,266 301 So. County Regional Stadium 4,265 310 Impact Fee Funds 21,410,505 315 County Building Fund 2,339,327 316 County Capital,. 26,818,476 317 County Capital -St Rev Share Bnd 12,102,336 318 County Capital - Transportation 28,396,883 342 Port Development Capital Fund 223,150 362 Sports Complex Improv Fund 1,039,224 370 MSBU Inhouse Financing Projects 1,495,075 382 Environmental Land Capital Fund 4,956,268 390 MSBU Capital 15,885,977 396 ,Lennard Road 1 - Roadway Capital 118,191 397 Lennard Road 2 - Water Capital 32,166 398 Lennard Road 3 - Sewer Capital 42,763 401 Sanitary Landfill Fund 23,177,674 418 Golf Course Fund 1,812,773 451 S. Hutchinson Utilities Fund 3,311,897 458 SH Util-Renewal & Replacement 433,335 461 Sports Complex Fund 2,634,039 471 No CountyUtility District-Operatin 7,414,209 478 No Cty Util Dist -Renewal & Replace 519,261 479 No Cty Util Dist -Capital Facilities 4,539,523 491 Building Code Fund 4,719,001 505 Health Insurance Fund 23,727,468 610 Tourist Development Trust Fund 859,750 611 Tourist Development Trust-Adv Fund 594,770 620 Law Enforcement Trust Fund 705,180 625 Law Library 367,539 665 SLC Art in Public Places Trust Fund 1,393,965 666 SLC Economic Dev Trust Fund 65,375 669 Lake Drive MSBU 6,054 673 S. Hutchinson Fund 3,016,683 681 King Orange 2 11,009 682 Skylark 2 7,705 683 Revels Lane 1 _._ 13,424 685 Sunland Gardens MSBU 40,957 686 Greenacres MSBU 17,973 688 Briargate MSBU 8,269 689 Rouse Road MSBU 13,970 690 Treasure Cove/Ocean Harbor S MSBU 94,320 691 North A I A MSBU 6,767 694 Raintree Forest MSBU 3,986 Total Budget 654,275,936 C. THE MANAGEMENT AND BUDGET DIRECTOR COMMENTED ON ERRATA AND SUBSTANTIVE CHANGES. ifi�111ci�NZK� ►� Mr. Bill Hammer, Reserve resident addressed the Board and gave the Board recommendations. He felt essential services should be provided through government taxation, however non -essential services should be less of a priority and operated through privatization or funded by user fees. Pastor, Bryan Longworth of Port St. Lucie addressed what he felt was a 300% increase in the budget from 2001 to present. The County Administrator addressed Mr. Longworth's comments. 1E. BOARD DISCUSSION OF THE MILLAGE AND BUDGET 3 FY09 ERRAi, ,-,.IEET - REVISED Changes to the final budget Account Description Revenue Expenditure 1 Regional Conflict Council 107006-9910-599300-800 Reserves $ (15,015) 107006-604-534100-6000 Information Technology $ 15,015 To establish Regional Conflict Council 2.6% of $577,500 estimated revenues for Court Related Technology Funds beginning 1010112008. 2 Capital Projects Interest & Sinking 250-9950-384300-800 Proceeds -font from Property Owners $ 135,000 250-9950-571100-800 Principal -Notes $ 112,000 250-9950-572100-800 Interest -Notes $ 23,000 Adjustments to estimated revenue and loan payments. 3 Parks & Recreation 001-7420-369911-7136 Novelties $ 325 001-7420-229916-7136 Novelties Tax $ (325) 001-7420-347222-7136 RV Site Rental Fees $ 138 001-7420-229921-7136 RV Site Rental Tax 6.5% $ (78) 001-7420-229928-7136 Tourist Dev Tax 5% $ (60) Correct budget for the Fairgrounds SLC Holiday Car Show 4 Parks & Recreation 001-7216-347210-7104 Program Fees $ (10,000) 001-7510-347210-700 Program Fees $ 10,000 001-7216-534000-7104 Other Contractual Services $ (10,000) 001-7510-534000-700 Other Contractual Services $ 10,000 Transfer budget for Specialist Agreements to correct org and program. 5 Airport 140-9910-599300-800 Reserves $ (108,400) 140-4220-563000-4804 Infrastructure $ 108,400 Move County Match into place for an upcoming grant. 6 Parks and Recreation - Parks 001-7210-5xxxxx-700 Various Salaries Accounts $ - 001-9910-599300-800 Reserves $ ' Reclass Forman I position back to Maintenance Foreman (1.0 FTE). This position was changed to Forman I in error. 7 Economic Development 001-9910-599330-800 Project Reserve $ (1,250,000) 001-1515-582000-100 Aid to Private Organizations $ 1,250,000 Move the funding for Torrey Pines into the Economic Development Budget 8 Property Appraiser Various Funds-XXXX-549120-100 Property Appraiser Fees $ 1,005 Various Funds-XXXX-599300-800 Reserves $ (1,005) Property Appraiser 2008-09 Budget Amendment/Per Department of Revenue Approval (SLC%). 8B Parks and Recreation - Recreation - Aquatics 001-7216-5xxxxx-7106 Various Salary Accounts $ 73,640 001-9910-599300-800 Reserves $ (73,640) Reclass Aquatics Supervisor I and Supervisor 11 positions (0.33 FTEs each) back to.full-time positions (1.0 FTEs each). Rollover Funds (9-30) 9 Airport 140-0000-389902-000 Fund Balance Forward $ 59,854 140-4210-531000-400 Professional Services $ 9,761 140-4210-564000-400 Machinery & Equipment $ 50,093 Carryover funding for purchase order 1 of 5 10 Pari ation - Administration 001-0000-389902-000 Fund Balance Forward �001-72101-551200-700 Equipment< $1000 Carryover finding for purchase order 11 Parks & Recreation - Fenn Center (SNS) 001-0000-389902-000 Fund Balance Forward 001-7510-551200-700 Equipment< $1000 Carryover funding for purchase order 12 Parks & Recreation - Parks 001-0000-389902-000 Fund Balance Forward 001-7210-531000-700 Professional Services 001-7210-546200-700 Maintenance Improvement Projects 001-7210-546200-700 Maintenance Improvement Projects 001-7210-546200-700 Maintenance Improvement Projects 001-7210-564000-75008 Machinery & Equipment Carryover funding for purchase order 13 Parks & Recreation - Recreation 001-0000-389902-000 Fund Balance Forward 001-7215-551200-700 Equipment < $1000 Carryover funding for purchase order 14 Parks & Recreation - Recreation - LPCC 001-0000-389902-000 Fund Balance Forward 001-7216-546200-7102 Maintenance Improvement Projects Carryover funding for purchase order 15 Parks and Recreation - Tradition Field Sports Complex 461-0000-389902-000 Fund Balance Forward 461-75201-546300-700 Grounds Maintenance 461-75201-546300-700 Grounds Maintenance 461-75201-546300-700 Grounds Maintenance Carryover funding for purchase order 16 Parks and Recreation - Tradition Field Sports Complex 001-0000-599305-000 Funding Reserve 001-75201-546100-700 Building Maintenance 001-75201-546200-700 Maintenance Improvement Projects True -up rollover fiords 17 Environmental Resources/Oxbow 001-0000-389902-000 Fund Balance Forward 001-7912-549300-700 Licenses & Fees Carryover funds for Certified Green Local Government 18 Grants / Cultural Affairs - Historical Museum 001-9910-389902-800 Fund Balance Forward 001-7910-563000-700 Infrastructure Reverse purchase order carry-over for one item that was purchased in fiscal year 08. 16 Information Technology 001-0000-389902-000 Fund Balance Forward 001-1955-531000-100 Professional Services Carry overferndingforpurchase order 17 Growth Management 001-0000-389902-000 Fund Balance Forward 001-1510-531000-100 Professional Services 001-1510-531000-4904 Professional Services 001-15101-531000-100 Professional Services Carry overfimdingforpurchase orders 2of5 $ 14,075 $ 14,075 $ 11,430 $ 11,430 $ 78,076 $ 6,084 $ 8,943 $ 6,625 $ 15,000 $ 41,424 $ 11,575 $ 11,575 $ 9,914 $ 9,914 $ 49,871 $ 23,000 $ 10,000 $ 16,871 $ 45,843 $ (30,259) $ (15,584) $ 4,000 $ 4,000 $ (7,000) $ (7,000) $19,000 $19,000 $ 348,089 $ 216,656 $ 24,550 $ 106,883 °a ,18 Gr ...... _ _...agement 5 102-1510 369930-100 Reimbursement $ 90,000 102-0000-389902-000 Fund Balance Forward $ 950,423 102-1510-531000-100 Professional Services $ 670,s I:T-.. N. 102-1510-531000-1924 Professional Services $ 200,000 102-1510-534000-100 Other Contractual Services $ 28,550 102-15101-531000-100 Professional Services $ 141,360 Carry over funding for purchase orders 19 Community Services 001-0000-389902-000 Fund Balance Forward $ 43,260 001-6210-564000-600 Machinery & Equipment $ ,0 00 15 001-6900-582015-600 Council on Aging $ ,0 Carry over funding for purchase orders 20 Community Services $ 1,083,864 130-0000-389902-000 Fund Balance Forward $ 1,083,864 130-4910-582015-400 Council on Aging Carry over fundingfor purchase orders 21 Utilities 451-0000-389902-000 Fund Balance Forward $ 20,497 451-3510-531000-300 Professional Services $ 20,497 Carry over finding for purchase orders 22 Utilities 471-0000-389902-000 Fund Balance Forward $ 102,023 140 471-3600-531000-300 Professional Services $ 88,89 471-3602-531000-300 Professional Services $ 4,2 471-1300-531000-300 Professional Services $ ,991 Carry over fiinding for purchase orders 24 Criminal Justice -Drug Lab 001-0000-389902-000 Fund Balance Forward $ 19,000 001-2360-552000-2053 Operating Supplies $ 19,000 Carry over finding for purchase orders 25 County Capital 316-0000-384200-000 Loan Proceeds $ 1,059,656 316-1930-562000-2615 Buildings $ 1,059,656 Line of Credit for Emergency Operations Center. 26 Parks and Recreation 310205-7210-334715-7697 Dept of Environmental Protection $ 135,611 310205-7210-563000-7697 Infrastructure $ 135,611 Grant for improvements at Martin Luther King Jr. - Dreamland Park. 27 Sheriff 620-0000-389902-000 Fund Balance Forward $ 362,934 620-2110-591900-200 Transfer to Sheriff $ 362,934 To carry forward revenues for Law Enforcement Trust Fund -Confiscated Property. 28 Cultural Affairs 001-0000-389902-000 Fund Balance Forward $ 19,600 001-7910-599330-700 Project Reserve $ 19,600 Carryforward fiinding to be used for Historical Museum/Marine Center Sign in the event arts in public places finding cannot be used. 29 Mosquito Control $ 52,541 145-0000-389902-000 Fund Balance Forward $ 17,013 145-6230-563005-6613 lnfrastructure-Consulting Engineering $ 12,928 145-6230-547000-600 Printing & Binding $ 22,600 145-6230-534000-600 Other Contractual Services Carry-over Purchase Orders 3of5 30 Indian River Estate MSBU _ _,39007-4115-389902-3804 Fund Balance Forward 39007-4115-384200-3804 Proceeds From Loans 39007-4115-599300-3804 Project Reserve To adjust budget for Fund Balance Forward and Project Reserves. Grant Funds (31-46) 31 Mosquito Control District 145122.6230.331393-310065 National Oceanic & Atmos. Admin. 145122-6230-534000-310085 Other Contractual Services To set up grant fundingforjiscal year 08-09 32 Environmental Resources 102111-3920-331391-300 US Dept of Interior - Fish & Wildlife 102111-3920-531000-300 Professional Services To set tip remaining grant balance forfiscal year 08-09 33 Community Services 185010-5420-335510-500 Florida Housing Finance Agency 185010-5420-512000-500 Salaries 185010-5420-549600-500 Housing Assistance -Discretionary 185010-5420-549601-500 Housing Assistance -Mandatory To set up grant funding for fiscal year 08-09 34 Transportation Planning Organization 001434-1540-334491-100 Transportation Disadvantaged 001434-1540-599330-100 Project Reserves To set up grant funding for fiscal year 08-09 35 Public Safety 001431-2120-564000-200 Machinery & Equipment 001430-2120-564000-200 Machinery & Equipment Correct fttnd for grant set-up in fiscal year 08-09. 36 Airport 140135-4220-563000-48006 Infrastructure 140135-4220-563005-48006 Infrastructure -Consulting Engineer To move fitnds in to place for a purchase order 37 Airport 140351-4220-563000-48005 Infrastructure 140351-4220-563005-48005 Infrastructure -Consulting Engineer 140351-4220-563000-4803 Infrastructure 140351-4220-563005-4803 Infrastructure -Consulting Engineer Correct project number for grant true -tip in fiscal year 08-09. 38 Airport 140352-4220-562005-4806 Building -Consulting Engineer 140352-4220-562011-4806 Infrastructure -Consulting Engineer 1vlove fitnds into place for an upcoming purchase order in fiscal year 08-09. 39 Port 140328-4315-563000-465016 Infrastructure 140328-4315-563005-465016 Infrastructure -Consulting Engineer Move fitnds into place for an upcoming purchase order in fiscal year 08-09. 40 Port 140353-4315-561000-46501 Land 140353-4315-561001-46501 Land -Appraisals Move fitnds into place for an upcoming purchase order in fiscal year 08-09. 41 Public Safety 001419-2510-562005-2615 Building -Consulting Engineer 4of5 $ 1,600,000 $ (4,000,000) $ (2,400,000) $ 45,000 $ 45,000 $ 199,108 $ 189,108 $ 175,405 $ 17,541 $ 110,504 $ 47,360 $ 22,412 $ 22,412 $ (1,019,394) $ 1,019,394 $ (526,796) $ 526,796 $ (671,000) $ 10,421 $ 671,000 $ (10,421) $ (720) $ 720 $ (6,551) $ 6,551 $ (2,300) $ 2,300 $ (3,905) 001, ., 563000-2615 Infrastructure Nlove funds into place for an upcoming purchase order in fiscal year 08-09. 42 Metropolitan Planning Organization 001188-1540-331130-100 Federal Highway Administration 001188-1540-599330-100 Project Reserves Increase Grant Funding 43 Engineering -Public Works 318102-4113-331130-400 Federal Highway Administration 318102-4113-563000-400 Infrastructure Grant for Angle Road Sidewalk (Ave Q to 53rd Street). 44 Transportation Planning Organization 001199-1540-331130-100 Federal Highway Administration 001199-1540-512000-100 Project Reserves To set up Section 112 grant for budgeting salaries purposes 45 Airport 140136-4220-331411-48006 FAA 140136-4220-563005-48006 Infrastructure -Consulting Engineer To set up grant funding for fiscal year 08-09 46 Airport 140-0000-389902-000 Fund Balance Forward 140-4210-531000-400 Professional Services To set up grant funding for fiscal year 08-09 (Master Drainage Plan Update) Total 5of5 3,905 $237,355 $ 237,355 $ 840,000 $ 840,000 $ 200,000 $ 200,000 $ 38,760 $ 38,760 $ 66,000 $ 66,000 $ 4,087,333 $ 4,087,333 1 F. MOTION TO APPROVE RESOLUTION NO. 08-284 ADOPTING THE FY 2008-2009 FINAL MILLAGE RATES. It was moved by Com. Grande, seconded by Com. Craft, to approve Resolution No. 08-284 adopting the FY 2008-2009 final millage rates, and; upon roll call, motion carried unanimously. RESOLUTION NO. 08-284 A RESOLUTION ADOPTING A FINAL MILLAGE RATE FOR FISCAL YEAR 2008-2009 WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. On September 4, 2008, after TRIM notices were mailed to all property owners pursuant to Section 200.069, Florida Statutes, the Board (sitting as the Board of County Commissioners, the Mosquito Control Board, and Erosion Control Board) held a public hearing to consider adopting the Tentative Millage for fiscal year 2008-2009 and adopted the Tentative Millage. 2. On September 18, 2008, after notice published in the Tribune on September 14, 2008, the Board held a Public Hearing and adopted the Final Millage for fiscal year 2008-2009. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: A. The following are hereby adopted as the Final Millage rates for fiscal year 2008-2009 General Fund 3.6173 Fine & Forfeiture 2.5478 Port I & S 0.0154 Environmental Land I & S Fund 0.0459 SPECIAL TAXING DISTRICTS River Park I Fund 0.2117 River Park II Fund 0.4660 Harmony Heights 3 Fund 0.4561 Harmony Heights 4 Fund 0.3415 Sheraton Plaza Fund 0.3948 Sunland Gardens Fund 0.3534 Sunrise Park Fund 0.4819 Paradise Park Fund 0.7638 Holiday Pines Fund 0.1651 The Grove Fund 0.1029 Blakely Subdivision Fund 1.2925 Indian River Estates Fund 0.0743 Queens Cove Lighting Dist # 13 Fund 0.0874 Palm Grove Fund 0.3990 Southern Oak Estates Lighting 0.4626 MUNICIPAL SERVICES TAXING UNITS Unincorporated Services Fund 0.4605 Drainage Maintenance MSTU 0.4731 Law Enforcement MSTU 0.3511 Parks MSTU Fund 0.2313 SLC Public Transit MSTU 0.0833 Meadowood MSTU 0.2866 Palm Lake Gardens MSTU Fund 0.2452 MOSQUITO CONTROL DISTRICT Mosquito Control 0.2036 000 4 EROSION DISTRICT Erosion Control Operating Fund 0.0925 Aggregate Millage Rate 7.2695 0.2036 The proposed aggregate millage rate to be levied is lower than the roll back rate as computed pursuant to Section 200.065(1), Florida Statutes by 18.70%. 0.0925 7.2695 1G. MOTION TO APPROVE RESOLUTION NO. 08-285 ADOPTING THE FY 2008-2009 FINAL BUDGET, INCLUDING THE ERRATA AND SUBSTANTIVE CHANGES. It was moved by Com. Lewis, seconded by Com. Craft, to approve Resolution No. 08-285 adopting the FY 2008-2009 Final Budget, and; upon roll call, motion carried unanimously. RESOLUTION NO. 08-285 A RESOLUTION ADOPTING THE FINAL BUDGET FOR FISCAL YEAR 2008-2009 WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. On September 4, 2008, after TRIM notices were mailed to all property owners pursuant to Section 200.069, Florida Statutes, the Board (sifting as the Board of County Commissioners, the Mosquito Control Board, and Erosion Control Board) held a public hearing to consider adopting the Tentative Budget for fiscal year 2008- 2009 and adopted the Tentative Budget. 2. On September 18, 2008, after notice published in the Tribune on September 14, 2008, the Board held a Public Hearing and adopted the Final Budget for fiscal year 2008-2009. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: A. The following is hereby adopted as the Final Budget for fiscal year 2008-2009: e y T. ,o._ 2 F f19 Budget ! 001 General Fund 167,631,982 101 Transportation Trust Fund 59,617,638 102 Unincorporated Services Fund 7,261,958 102001 . Drainage Maintenance MSTU 14,627,488 103 Law Enforcement MSTU 3,318,957 104 Grants & Donations Fund 932,181 105 Library Special Grants Fund 186,645 107 Fine & Forfeiture Fund 73,966,305 109 Drug Abuse Fund 50,168 III River Park I Fund 52,363 112 River Park II Fund 9,945 113 Harmony Heights 3 Fund 4,441 114 Harmony Heights 4 Fund 8,321 115 Sheraton Plaza Fund 10,512 116 Sunland Gardens Fund 12,293 117 Sunrise Park Fund 3,755 118 Paradise Park Fund 16,532 119 Holiday Pines Fund 17,888 120 The Grove Fund 4,340 121 Blakely Subdivision Fund 3,420 122 Indian River Estates Fund 19,308 123 Queens Cove Lighting Dist#13 Fund 6,159 126 Southern Oak Estates Lighting 4,414 127 Pine Hollow Street Lighting MSTU 7,130 5 128 Kings Hwy Industrial Park Lighting 11,520 129 Parks MSTU Fund 13,759,873 130 SLC Public Transit MSTU 3,570,569 136 Meadowood MSTU 32,067 138 Palm Lake Gardens MSTU Fund 6,821 139 Palm Grove Fund 13,860 140, Airport Fund 21,551,538 140001 Port Fund 9,030,938 142 Port MSBU Development Fund 90,788 145 Mosquito Fund 7,939,361 146 Mosquito State I Fund 35,000 150 Impact Fee Collections 418,317 160 Plan Maintenance RAD Fund 420,120 162 Tourism Dev-5th Cent 139,945 170 Court Facilities Fund 1,653,723 171 Court Facilities Fund -Court Costs 149,828 181 SLC Housing Finance Authority Fund 29,565 182 ,Environmental Land Acquisition Fund 68,797 183 Ct Administrator- 19th Judicial Cir 2,879,345 184 Erosion Control Operating Fund 9,032,378 185 Housing Assistance SHIP Program 881,670 187 Boating Improvement Projects 785,910 188 Bluefield Ranch Improvements 109,428 189 Hurricane Housing Recovery Pla 5,806,963 .201 So County Regional Stadium Debt 54,127 204 Communication System I&S Fund 1,213,776 210 Impact Fees I&S 262,164 215 Sales Tax Revenue Bonds I&S Fund 13,531,448 216 County Capital I&S 1,815,396 217 State Revenue Sharing Bonds I&S 5,409,604 218 Transportation I&S Fund 4,151,413 242 Port I&S Fund. 801,374 250 Capital Projects I&S 21,972,308 262 Tourism Dev 4th Cent I&S Fund 1,497,905 282 Environmental Land I&S Fund 2,951,206 295 River Branch I&S Fund 41,266 301 So. County Regional Stadium 4,265 310 Impact Fee Funds 21,410,505 315 County Building Fund 2,339,327 316 County Capital 26,818,476 317 County Capital -St Rev Share Bnd 12,102,336 318 County Capital - Transportation 28,396,883 342 Port Development Capital Fund 223,150 362 Sports Complex Improv Fund 1,039,224 370 MSBU Inhouse Financing Projects 1,495,075 382 Environmental Land Capital Fund 4,956,268 390 MSBU Capital 15,885,977 396 Lennard Road 1 - Roadway Capital 118,191 397 Lennard Road 2 - Water Capital 32,166 398 Lennard Road 3 - Sewer Capital 42,763 401 Sanitary Landfill Fund 23,177,674 418 Golf Course Fund 1,812,773 451 S. Hutchinson Utilities Fund 3,311,897 .458 SH Util-Renewal & Replacement 433,335 461 Sports Complex Fund 2,634,039 471 No County Utility District-Operatin 7,414,209 478 No Cty Util Dist -Renewal & Replace 519,261 479 No Cty Util Dist -Capital Facilities 4,539,523 491 Building Code Fund 4,719,001 505 Health Insurance Fund 23,727,468 610 Tourist Development Trust Fund 859,750 611 Tourist Development Trust-Adv Fund 594,770 620 Law Enforcement Trust Fund 705,180 625 Law Library 367,539 665 SLC Art in Public Places Trust Fund 1,393,965 666 SLC Economic Dev Trust Fund 65,375 669 Lake Drive MSBU 6,054 673 S. Hutchinson Fund 3,016,683 0 681 King Orange 2 _ _ 11,009 682 Skylark 2 7,705 683 Revels Lane 1 13,424 685 Sunland Gardens MSBU 40,957 686 Greenacres MSBU 17,973 688 Briargate MSBU 8,269 .689 Rouse Road MSBU 13,970 690 Treasure Cove/Ocean Harbor S MSBU 94,320 691 North A I A MSBU 6,767 694 Raintree Forest MSBU 3,986 Total Budget _ 654,275,936 There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of the Circuit Court 7 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: September 16, 2008 Convened: 6:00p.m. Adjourned: 8:00 p.m. Commissioners Present: Chairman, Joseph Smith, Paula A. Lewis, Chris Craft, Charles Grande, Doug Coward Others Present: Doug Anderson, County Administrator, Faye Outlaw, Asst. County Administrator, Lee Ann Lowery, Asst. County Administrator, Dan McIntyre, County Attorney, Mark Satterlee, Growth Management Director, Beth Ryder, Community Services Director, Diana Lewis, Airport Director, Debra Brisson, Parks and Rec. Director, Lauri Case, Utilities Director, Don West, Public Works Director, Millie Delgado -Feliciano, Deputy Clerk I. INVOCATION II. PLEDGE OF ALLEGIANCE III. MINUTES Approve the minutes from the Public Hearing on the Tentative FY 2008-2009 Budget. Approve the minutes from the September 9, 2008 meeting. It was moved by Com. Coward, seconded by Com. Craft, to approve the minutes of the meeting held September 4, 2008, and; upon roll call, motion carried unanimously. It was moved by Com. Craft, seconded by Com. Grande, to approve the minutes of the meeting held September 9, 2008, and; upon roll call, motion carried unanimously. IV. PROCLAMATIONS/PRESENTATIONS A. Resolution No. 08-279 - Commending the Youth Leadership St. Lucie Council, who, with support from the Executive Roundtable of St. Lucie County, Indian River State College and St. Lucie County Public Schools, are conducting the "Kids Feeding Kids" Student Food Drive from September 22, 2008, to November 1, 2008, to benefit the Treasure Coast Food Bank in St. Lucie County, Florida - Consider staff recommendation to adopt the attached Resolution No. 08-279 as drafted. It was moved by Com. Craft, seconded by Com. Coward, to approve Resolution No. 08-279, and; upon roll call, motion carried unanimously. V. GENERAL PUBLIC COMMENT Mr. John Arena, area resident addressed extending the Jetty walkway. He also addressed additional heat source for manatees as a conservation effort. Ms. Pam Hammer, PGA Village addressed the Board and requested an update on the Allied Chemical spill during Tropical Storm Faye. She also addressed the City of Port St. Lucie Council meeting scheduled for Monday to discuss a one million square foot of space for retail and other businesses and the impact this would have on traffic in the St. Lucie West area. Mr. Craig Mundt North Hutchinson Island resident addressed the Board and requested staff provide all Planning and Zoning meeting outcome information for the general public to review. Com. Coward stated he believed this was just an oversight. Com. Craft stated the information is provided to the Board in their agenda material, however he believes the request is to make it available to the public. VI. CONSENT AGENDA It was moved by Com. Coward, seconded by Com. Lewis, to approve the Consent Agenda as amended with items 6-D2 and 6-H pulled, and; upon roll call, motion carried unanimously. A. WARRANTS Approve warrant list No. 50 B. COUNTY ATTORNEY Request Permission to Advertise — Notice of Intent to Abandon — St. Lucie County — Petition for Abandonment — Portion of North 15th Street between Barcelona Avenue and Rosarita Avenue — The Board approved staff recommendation to authorize staff to advertise the Notice of Intent to Abandon, authorize the Chairman to execute the Petition for Abandonment and proceed with the Abandonment. 2. Termination Without Cause of Contracts with American Equipment Rentals and Randall Rents — The Board approved staff recommendation to terminate contracts with American Equipment Rentals and Randall Rents. 3. Approval of Budget Resolution No. 08-280 to recognize revenue generated by the St. Lucie County Drug Screening Lab — The Board approved staff recommendation to approve Budget Resolution No. 08- 280 to recognize revenue generated by the St. Lucie County Drug Screening Lab. Funds will be made available in 001-2360-552000-2053. C. GRANTS 1. Approve the submittal of a grant application to the South Florida Water Management District St. Lucie River Issues Team Program (SLRIT) for funding of $1,800,000 for restoration and reconnection of a 151-acre wetland to the Indian River Lagoon. The Wetland is located within the Harbor Branch project. Please see Exhibit 1. — The Board approved staff recommendation to approve the submittal of the grant application to SLRIT requesting $1,800,000 for restoration of the Harbor Branch wetlands. Approve the purchase, installation and license for the Point of Sale software upgrades and hardware improvements for the Marine Center and Historical Museum. Also, approve Budget Amendment s BA08-041, BA08-042, Equipment Requests EQ08-348, EQ08-349 and working with FPUA to install a Dark Fiber Link between the facilities. — The Board approved staff recommendation to approve to purchase, installation and license for the Point of Sale software upgrades and hardware improvements for the Marine Center and Historical Museum. Also, approve Budget Amendment BA08-041, BA08-042, Equipment Requests EQ08-348, EQ08-348 and installing a Dark Fiber Link between the facilities. 3. Consider the request to authorize submitting a grant application to the South Florida Water Management District (SFWMD) - St. Lucie River Issues Team. These funds will be utilized to conduct water quality monitoring and testing at the North Fork of the St. Lucie River. — The Board approved staff recommendation to approve the submittal of a grant application to the South Florida Water Management District (SFWMD) - St. Lucie River Issues Team, requesting $25,000 toward the estimated $50,000 cost of conducting water quality sampling and testing for the North Fork Water Quality Monitoring Project. 4. Approve Budget Amendment BA 08-043 and Equipment Request EQ 08- 350 for the purchase of an SC 550 Tour -Mate Audio Tour system for the St. Lucie County Historical Museum — The Board approved staff recommendation to approve of Budget Amendment BA 08-043 and G 09/12/08 FZABWARR FUND TITLE 001 001184 001188 001195 001419 001422 001424 001428 101 101002 101003 101004 101006 102 102001 102109 102811 105 107 107003 107006 107204 107205 107206 115 118 129 130200 140 140001 140133 140328 140335 140341 140342 140352 140353 140354 150 160 183 183001 183003 183006 184103 184209 184211 184212 ST. LUCIE COL - BOARD WARRANT LIST #50- 06-SEP-2008 TO 12-SEP-2008 FUND SUMMARY General Fund CDBG 07 Section 112/MPO/Fhwa/Planning 2007 Community Services Block Grant FDCA-Construct County EOC Bill & Melinda Gates Foundation Pub Dept of Financial Services My Safe FDCA Emrg. Mgmt Preparedness & Assi Transportation Trust Fund Transportation Trust/80o Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Transportation Trust/Impact Fees Unincorporated Services Fund Drainage Maintenance MSTU Indian River Estates Stormwater Imp I. R. Estates Stormwater Ph 2 SFWMD Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-800 Mhz Oper F&F Fund -Court Related Technology FL Dept Juvenile Justice-DMC Civil Juvenile Justice & Delinquency Prev FDCF Criminal Justice, Mental Healt Sheraton Plaza Fund Paradise,Park Fund Parks MSTU Fund FDOT-Service Development Grant Airport Fund Port Fund Construct Runway 9L/27R/Fence FDOT Land Acquisitions/Planning Stu Parallel Runway Design-9L/27R Construction of Airport Rescue & Fi Construction of Access Road forARFF Upgrade the Electrical Vault Taylor Creek New Spoil Site Lighting Protection Impact Fee Collections Plan Maintenance RAD Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.-County Teen Court Guardian Ad Litem Fund Artificial Reef Construction Phase2 FDEP - Fort Pierce Shore Protection FDEP South SLC Beach Restoration Fort Pierce IMP Implementation EXPENSES 721,580.34 11., 902.72 2,710.70 8,234.26 695,503.39 280.00 1, 641.11 9,127.13 16,031.47 15,721.45 14,468.46 3,303.91 3,863.37 46,087.92 326,349.10 130,000.00 50,000.00 4,394.03 76,411.94 4,247.50 8, 361.07 1, 506.75 822.17 588.00 649.91 898.20 46,897.24 32,782.23 22,661.91 76.44 151, 961.09 92,0.45.97 7, 997. 95 305.22 7,759.50 712.80 2,300.00 2,279.00 189.00 1,120.73 8,076.14 1, 153.96 137.95 2,273.93 57,000.00 10,948.36 19,481.08 1,355.00 PAGE PAYROLL 3,275.20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0- 00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1 09/12/08 FZABWARR FUND TITLE 184213 189201 216 310002 310806 316 316001 318 362 39007 396 401 418 451 461 471 479 491 505 505001 611 625 665 666 801 ST. LUCIE CC - BOARD WARRANT LIST #50- 06-SEP-2008 TO 12-SEP-2008 FUND SUMMARY FDEP S SLC Dune Restoration FHFC Hurricane Housing Recovery Pla County Capital I&S Impact Fees -Parks FIND-S. Causeway Island Park Imp County Capital 5th Cent Fuel -Capital County Capital -Transportation Bond Sports Complex Improv Fund Indian River Estates MSBU Lennard Road 1 - Roadway Capital Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist -Capital Facilities Building Code Fund Health Insurance Fund Property/Casualty Insurance Fund Tourist Development Trust-Adv Fund Law Library SLC Art in Public Places Trust Fund SLC Economic Development Trust Fund Bank Fund GRAND TOTAL: EXPENSES 7, 077.30 7, 684.68 1,202.00 86,.191.10 14,583.65 1,264,223.41 3,150.00 120.00 240,356.79 5,556.82 9, 784.00 431,587.29 22,404.65 8, 926.87 22,067.99 2,599. 60 30,327.50 8,567.69 614,427.82 1,911.65 4,668.55 9,027.1S 86,879.58 25,000.00 -1,648.82 5, 564, 175. 31 PAGE PAYROLL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,378.20 0.00 0.00 0.00 0.00 0.00 0.00 5, 653.40 Equipment Request EQ 08-350 for the purchase of an SC 550 Tour -Mate Audio Tour system for the St. Lucie County Historical Museum. D. PUBLIC WORKS 1. Angle Road Sidewalk Project — The Board approved staff recommendation to approve the Fifth Amendment to Work Authorization 5 with Inwood Consulting Engineers, Inc. for additional design efforts in the amount of $18,065, and authorize the Chairman to sign. 2. Roadway Improvement Agreement with Cortez Townhomes, LLC for off - site roadway improvements — Consider staff recommendation to approve the Road Improvement Agreement with Cortez Townhomes, LLC and authorize the Chairman to sign. This item was pulled prior to the meeting. CENTRAL SERVICES Dooleymack Constructors of South FL, LLC - Change Order No. 11 to C07-04-195 Project: Havert L. Fenn Center -Special Needs Shelter/Auditorium. Change Order No. 11 will increase the contract sum by $56,943.70; the new contract sum will be $13,518,779.53 — The Board approved staff recommendation to approve Change Order No. 11 to C07-04-195, to increase the contract sum by $56,943.70; the new contract sum will be $13,518,779.53. and further authorized the Chair to sign the Change Order as prepared by the County Attorney. COMMUNITY SERVICES Approve purchase of desktop and laptop computers for the Community Services Department, using grant funds. — The Board approved staff recommendation to approve Equipment Request #EQ08-347 and Budget Amendment #08-040 for the purchase of desktop and laptop computers for the Community Services Department, using grant funds. G. AIRPORT Request approval of LPA Group Inc. Work Authorization No. 13 at a lump sum amount of $352,251.50 for the Runway 9L/27R Mitigation Area Enhancements at the St. Lucie County International Airport — The Board approved staff recommendation to approve the LPA Group Inc. Work Authorization No. 13 for a lump sum amount of $352,251.50 for the Runway 9L/27R Mitigation Area Enhancements at the St. Lucie County International Airport, and authorize the Chair or designee to execute the same. H. AGRICULTURE Agriculture Enhancement Board - Consider staff recommendation to approve Resolution No. 08-039 establishing an Agriculture Enhancement Board signaling approval to move forward with the recruitment and seating of Board members. This item was pulled prior to the meeting. Com. Coward objected to how this had been drafted. He felt the Board should be able to selection their members rather than selecting from a pool submitted by this Board. ADMINISTRATION Permanent Spoil Site — Joint Participation Agreement Transfers - The Board (Port Authority) approved the transfer of Joint Participation Agreements ANC00 — Second Street, AOX96 Phase III Taylor Creek Restoration, and AND42 — Taylor Creek, to the Permanent Spoil Site Budget for the Port of Fort Pierce. ECONOMIC DEVELOPMENT Request Board approval to accept the 4th Quarter Economic Development Council's report on the accomplishments in July, August and September as fulfilling the requirements of the contract. — The Board approved staff recommendation to approve the 4th quarter interim report by the EDC and the continued pursuit of economic growth in the County. K. PARKS AND RECREATION Tradition Field — Concessions Ice Machine Replacement & Budget Amendment BA08-039 — Equipment Request EQ08-346 — The Board approved staff recommendation to approve Budget Amendment BA08-039 to purchase an ice machine (EQ08-346) at a cost of $4,850.00. L. TRANSPORATION PLANNING ORGANIZATION Recognize the Florida Commission for the Transportation Disadvantaged Planning Grant awarded for $22,412.00 for fiscal year 08/09 budget. Adopting the budget resolution 08-282 — The Board approved staff recommendation to adopt Budget Resolution No. 08-282 to recognize the budget for the Florida Commission for the Transportation Disadvantaged Planning Grant #001434-1540 for FY 08/09. END OF CONSENT AGENDA VII. PUBLIC HEARINGS A. GROWTH MANAGEMENT Reserve Homes, Ltd. has petitioned to Amend Resolution No. 04-081, through the Notice of Proposed Change (NOPC) to a previously approved Development of Regional Impact: The Reserve DRI. The Developer is Kolter — Consider staff recommendation to: 1) The St. Lucie County Development Review Committee staff recommend that the St. Lucie County Board of County Commissioners find that the application for the notice of proposed change does not constitute a substantial deviation from the previously approved DRI and that the NOPC application meets the standards of review in accordance with section 380.06(19)(f)(5), Florida Statutes. 2) Staff recommends the St. Lucie County Board of County Commissioners adopt draft Resolution No. 08-091 granting approval to the modifications to the conditions of approval as contained in Appendix "A". Mr. Steve Ball, representing Kolter addressed the Board's questions on the transpiration issues, land use issues and others. Ms. Pam Hammer, PGA Homeowners Assoc. President, addressed the Board and commended staff for the amount of time spent on this issue. She stated the homeowners association is comfortable with the conservation noted on the deed with protect the land. She stated they feel they need to start on the 6 lane bridge as soon as possible as this is a major concern for their area. She stated they presently do not have any objections to what is being presented. It was moved by Com. Grande, seconded by Com. Craft, to approve finding the application for the notice of proposed change does not constitute a substantial deviation from the previously approved DRI and that the NOPC application meets the standards of review in accordance with section 380.06(19)(f)(5), Florida Statutes, and; upon roll call, motion carried unanimously. The Board approved adopting draft Resolution No. 08-091 granting approval to the modifications to the conditions of approval as contained in Appendix "A", and; upon roll call, motion carried unanimously. B. COUNTY ATTORNEY Ordinance No. 08-024 — Restrictions on Residences for Sexual Offenders and Sexual Predators — Based on the recommendation of the St. Lucie Sheriff, staff recommends that the Board of County Commissioners approve Ordinance No. 08-024 and authorize the Chairman to sign the Ordinance. Ms. Susan Woodward, Detective for St. Lucie County Sheriff's office addressed the Board on this item and advised the Board of the various safety measures being implemented by this ordinance. Mr. Jack Hemming, a convicted sex offender, addressed the Board on the affect of this ordinance to those being released from prisons. Ms. Debra Wesson, area resident and parent of a victim of sexual abuse addressed the Board and requested the ordinance be passed to protect the children of the county. 4 It was moved by Com. Coward, seconded by Com. Lewis, to approve Ordinance No. 08-024 effective October 1, 2008, and; upon roll call, motion carried unanimously. C. GROWTH MANAGEMENT Ordinance No. 08-025 amending Section 7.04.00 Area, Yard, Height, and Open Space Requirements Table 7-10 Lot Size and Dimensional Requirements to permit the construction of a handicap ramp to encroach up to 50% of any required front, rear and side yard setback. — Consider staff recommendation to adopt Ordinance No. 08-025 and authorize the Chairman to sign. This is the second of two required public hearings with this Board. It was moved by Com. Grande, seconded by Com. Coward to approve staff recommendation to approve Ordinance No. 08-025, and; upon roll call, motion carried unanimously. D. PUBLIC WORKS Engineering Division - Engineering Division — Indian River Estates MSBU — Potable Water — Parcels south of Easy Street — Based on the written representation of the City of Port St. Lucie that the City has changed its position and now intends to provide potable water service to the parcels south of Easy Street within 12 months at a lower capital cost than the MSBU assessment, staff recommends that the Board adopt Resolution No. 08-260 (Attachment "V% amending the project boundary to exclude all parcels south of Easy Street (Attachment "2'� from the Indian River Estates MSBU, revise the MSBU Assessment Roll, and refund assessment payments from excluded parcels. Staff provided the history of this project for the Board and those present. Com. Coward expressed his disappointment with the City of Port St. Lucie with regard to this project. He believes there must be a better way for the City to work with the residents. He asked the County Attorney to confirm the fact the city is not requiring annexation as a condition of service. The County Attorney stated the City of Port St. Lucie does not require annexation as a condition of service. Com. Grande advised the Board the State Legislature stated they would not support involuntary annexation. Mr. Gary Moore, Indian River Estate resident, addressed the Board and thanked them for the clarification on the annexation issue. He does not plan to hook up to the water. He feels he has good water. Mr. Jim Waska, Indian River Estate resident, addressed the Board and stated there will be other residents who are not in this service area who will be upset due to the fact they paid a certain amount for their project and those on the south end will be paying less for their water from the City of Port St. Lucie. He felt it would create a problem. Ms. Donna Roaden, Public Information Officer for City of Port St. Lucie Utilities addressed the Board's and resident questions on the reduction in.cost. Ms. Harriett Bruger, area resident addressed the Board and stated she does not care who provides the service she would like the water. Ms. Judy Wasko, resident on the south side of Midway Road, addressed the Board and stated she would like to have the water from the City since the cost is much lower. Mr. Frank Bruger, area resident questioned how the city can provide the service at a much lower cost. Ms. Roaden gave a breakdown of the cost for the service. The upfront cost to the customer would be $50.00 deposit, $28.00 recording fee for the capital charge agreement to be recorded. The balance would be divided into 120 equal installments of $16.00 per month which would be added to the water bill. These are the city's standard connection fees effective October 1, 2008. It was moved by Com. Coward, seconded by Com. Craft, to approve staff recommendation, and; upon roll call, motion carried unanimously. 5 Com. Craft commented on the idea of the Regional Water Plant and felt 4 utility companies in the county are not necessary. END OF PUBLIC HEARINGS There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of the Circuit Court T 09/19/08 ST. LUCIE_COUNTY - BOARD PAGE FZABWARR WARRANT LIST #51- 13-SEP-2008 TO 19-SEP-2008 FUND SUMMARY FUND TITLE EXPENSES PAYROLL 001 General Fund 590,496.31 627,812.61 001164 USDOJ Violence Against Women Grant 26.94 366.16 001176 FTA Section 5303 F/Y06 25,000.00 0.00 001180 US Dept Housing HUD Shelter Plus Gr 6,267.10 266.24 001188 Section 112/MPO/Fhwa/Planning 2007 25,752.11 7,759.63 001194 U.S. Dept of Housing & Community 3,065.00 0.00 001195 Community Services Block Grant 1,764.77 2,042.06 001404 05 CDBG Sup Disaster Recovery 8,913.43 0.00 001419 FDCA-Construct County EOC 17,301.39 0.00 001424 Dept of Financial Services My Safe 3,505.89 1,572.80 001428 FDCA Emrg. Mgmt Preparedness & Assi 625.54 0.00 101 Transportation Trust Fund 20,258.04 41,517.61 101001 Transportation Trust Interlocals 72.77 951.41 101002 Transportation Trust/80% Constiuct 82,365.15 47,705.67 101003 Transportation Trust/Local Option 69,433.69 30,553.12 101004 Transportation Trust/County Fuel Tx 27,261.34 19,214.90 101006 Transportation Trust/Impact Fees 8,411.66 0.00 102 Unincorporated Services Fund 33,811.16 83,913.18 102001 Drainage Maintenance MSTU 63,348.92 4,807.91 102810 White City Drainage Imp -Citrus & Sa 16,796.00 0.00 105 Library Special Grants Fund 1,792.85 0.00 107 Fine & Forfeiture Fund 248,493.44 158,631.79 107001 Fine & Forfeiture Fund -Wireless Sur 90.02 1,169.28 107002 Fine & Forfeiture Fund-E911 Surchar 4,726.99 1,169.28 107003 Fine & Forfeiture Fund-800 Mhz Oper 4,379.89 0.00 107006 F&F Fund -Court Related Technology 26,907.69 8,640.80 107154 USDOJ Edward Byrne Memorial Justice 15,077.14 0.00 107204 FL Dept Juvenile Justice-DMC Civil 111.03 1,507.10 107205 Juvenile Justice & Delinquency Prev 383.82 2,076.00 107206 FDCF Criminal Justice, Mental Healt 208.20 0.00 121 Blakely Subdivision Fund 99.36 0.00 129 Parks MSTU Fund 8,165.38 0.00 130 SLC Public Transit MSTU 161.40 2,176.18 140 Airport Fund 37,573.66 15,251.73 140001 Port Fund 152.62 0.00 140133 Construct Runway 9L/27R/Fence 275.21 0.00 140335 Parallel Runway Design-9L/27R 14.48 0.00 150 Impact Fee Collections 118.59 1,523.20 160 Plan Maintenance RAD Fund 2,314.29 3,849.44 170 Court Facilities Fund 7,109.88 0.00 183 Ct Administrator-19th Judicial Cir 60,253.87 3,009.49 183001 Ct Administrator-Arbitration/Mediat 408.73 0.00 183004 Ct Admin.- Teen Court 375.37 5,140.64 183006 Guardian Ad Litem Fund 686.22 0.00 184103 Artificial Reef Construction Phase2 3,000.00 0.00 184211 FDEP South SLC Beach Restoration 8,633.16 0.00 185007 FHFA SHIP FY06/07 50.09 743.83 189201 FHFC Hurricane Housing Recovery Pla 1,806.79 5,586.40 1 09/19/08 ST. LUCIE COUNTY - BOARD PAGE 2 FZABWARR WARRANT LIST #51- 13-SEP-2008 TO 19-SEP-2008 FUND SUMMARY FUND TITLE EXPENSES PAYROLL 310002 Impact Fees -Parks 3,083.50 0.00 310807 MLK/Dreamland Park 3,681.50 0.00 316001 5th Cent Fuel -Capital 51,225.60 0.00 317 County Capital -St Revenue Share Bnd 2,200.00 0.00 318 County Capital -Transportation Bond 64,348.52 0.00 39007 Indian River Estates MSBU 200.00 0.00 401 Sanitary Landfill Fund 28,767.54 69,216.27 418 Golf Course Fund 9,409.53 23,581.67 451 S. Hutchinson Utilities Fund 404.50 1,689.52 458 SH Util-Renewal & Replacement Fund 47.04 640.15 461 Sports Complex Fund 36,402.91 17,622.88 471 No County Utility District-Operatin 1,662.85 10,519.36 478 No Cty Util Dist -Renewal & Replace 102.27 1,384.10 479 No Cty Util Dist -Capital Facilities 2,865.39 881.13 491 Building Code Fund 2,544.53 34,767.23 505 Health Insurance Fund 272,969.64 3,889.66 611 Tourist Development Trust-Adv Fund 6,582.79 5,475.66 615 Impact Fees Fund 48,867.26 0.00 625 Law Library 188.71 0.00 630 Tax Deed Overbid Agency Fund 19,879.9"1 0.00 665 SLC Art in Public Places Trust Fund 631.16 0.00 801 Bank Fund 252,473.24 0.00 GRAND TOTAL: 2,246,385.83 1,248,626.09 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. VI- B 1 Date: September 23, 2008 Regular [ ] Public Hearing[ ] Consent [X ] PRESENTED BY: Heather Young Assistant County Attorney SUBJECT: Indian River Lagoon Wetland Restoration Project - Interlocal Agreement with St. Lucie County Mosquito Control District for Administration of American Sportfishing Association - Fish America Foundation Grant BACKGROUND: See C.A. No. 08-1343 FUNDS AVAIL.(State type & No. of transaction or N/A): Account No. 154-6230-534000-600 - Other Contracted Services RECOMMENDATION: Staff recommends that the Board approve the proposed interlocal agreement with St. Lucie County Mosquito Control District, and authorize the Chairman to sign the agreement. COMMISSION ACTION: (yJ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Daniel S. McIntyre r y f Originating Dept.: William effner Finance (Check for Copy only, if applicable): CONCURRENCE: Douglas M. Anderson County Administrator Coord i nation/Signatures Mgt. & Budget: Purchasing: Other . Other amen David INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 08-1343 DATE: September 5, 2008 SUBJECT: Indian River Lagoon Wetland Restoration Project - Interlocal Agreement with St. Lucie County Mosquito Control District for Administration of American Sportfishing Association - Fish America Foundation Grant BACKGROUND: On March 4, 2008, the Board of County Commissioners authorized the submission of a grant application to the American Sportfishing Association - Fish America Foundation for the Indian River Lagoon Wetland Restoration Project. The County has been awarded the grant in the amount of forty-five thousand and 00/100 dollars ($45,000.00). As indicated in the grant application, the St. Lucie County Mosquito Control District will contribute four thousand five hundred and 00/100 dollars ($4,500.00) toward the project. In addition, the South Florida Water Management District will contribute forty thousand eight hundred fifty-eight and 00/100 dollars ($40,858.00) from the Indian River Lagoon License Plate Program. Attached to this memorandum is a proposed Interlocal agreement between the County and the District which provides for the District to administer the grant and oversee the project. RECOMMENDATION/CONCLUSION : Staff recommends that the Board approve the proposed interlocal agreement with the St. Lucie County Mosquito Control District, and authorize the Chairman to sign the agreement. Respectfully submitted, 9�_� '12— Heather Young Assistant County Attorney Attachment HY/ Copies to: County Administrator Grants/Disaster Recovery Director Mosquito Control Director Finance Director Management and Budget Director INTERLOCAL AGREEMENT THIS AGREEMENT is entered into this day of , 2008, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County"), and ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT, a special taxing district, (the "District".) WHEREAS, the County has received a grant from the American Sportfishing Association - Fish America Foundation (the "Grant") for Indian River Lagoon Wetland Restoration Project, (the "Project"); and, WHEREAS, the Project will assist in mosquito control operations along the Indian River Lagoon; and, WHEREAS, in recognition of the benefit to the District from the Project, the District is willing to assist the County in the financial and administrative responsibilities for the Project under the Grant. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. GENERAL. This Agreement is entered into pursuant to Section 163.01, Florida Statutes, Florida Interlocal Cooperation Act. 2. COUNTY RESPONSIBILITIES. The parties acknowledge that the County has entered into the Grant Agreement with American Sportfishing Association - Fish America Foundation for the Indian River Lagoon Wetland Project. The parties shall coordinate the installation of the improvements required under the Grant. -1- 3. DISTRICT RESPONSIBILITIES. The District shall assist the County in the administration of the Grant and contribute four thousand five hundred and 00/100 dollars ($4,500.00) toward the project. The parties shall coordinate the installation of the improvements required under the Grant. 4. AMENDMENT. The Agreement may only be amended by a written document signed by all parties and filed with the Clerk of the Circuit Court of St. Lucie County, Florida. 5. TERMINATION. This Agreement will terminate upon the completion of the Grant. Either party may terminate this Agreement upon one hundred eighty (180) days prior written notice to the other party. 6. NOTICES. All notices, requests, consents, and other communications required or permitted under this Agreement shall in writing (including telex and telegraphic communication) and shall be (as elected by the person giving such notice) hand delivered by messenger or courier service, telecommunicated, or mailed by registered or certified mail (postage prepaid), return receipt requested, and addressed to: As to District: St. Lucie County Mosquito Control Director 2300 Virginia Avenue Fort Pierce, Florida 34982 As to County County Administrator 2300 Virginia Avenue Fort Pierce, Florida 34982 With a copy to: St. Lucie County Attorney 2300 Virginia Avenue Fort Pierce, Florida 34982 With a copy to: St. Lucie County Attorney 2300 Virginia Avenue Fort Pierce, Florida 34982 or to such other address as any party may designate by notice complying with the terms of this section. Each such notice shall be deemed delivered: (a) on the date delivered if by personal -2- delivery, (b) on the date telecommunicated if by telegraph, (c) on the date of transmission with confirmed answer back if by telex, and (d) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. 7. AUDIT. The County agrees that District or any of its duly authorized representatives shall, until the expiration of three (3) years after expenditure of funds under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the County involving transactions related to this Agreement. The District agrees that the County or any of its duly authorized representatives shall, until the expiration of three (3) years after expenditure of funds under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the District involving transactions related to this Agreement. 8. PUBLIC RECORDS. The County and the District shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by them in conjunction with this Agreement. 9. ASSIGNMENT. No party shall assign this Agreement to any other persons or firm without first obtaining the other parties' approval. 10. FILING. This Agreement shall be filed with the Clerk of the Circuit Court of St. Lucie County, Florida, prior to its effectiveness. 11. GENERAL. This Agreement embodies the whole understanding of the parties. There are no promises, terms, conditions, or obligations other than those contained therein, and this Agreement shall supersede all previous telecommunications, representations, or agreements, -3- either verbal or written, between the parties hereto IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized officials as of the dates below stated. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN DATE: ATTEST: DEPUTY CLERK g:\atty\agreemnt\interloc\mcd.fish.america.doc 0 APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT BY: DATE: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO. VI-B2 Date: September 23, 2008 Regular [ ] Public Hearing[ ] Consent [X ] PRESENTED BY: Heather Young Assistant County Attorney SUBJECT: Walton Road Annex - First Amendment to December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc. BACKGROUND: See C.A. No. 08-1395 FUNDS AVAIL.(State type & No. of transaction or N/A): N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the proposed First Amendment to the December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc., and authorize the Chairman to sign the First Amendment. COMMISSION ACTION: APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 �-- County Attorney: Daniel 5. McIntyre Originating Dept.: CONCURRENCE: Douglas M. Anderson County Administrator Coordination/Signatures Mgt. & Budget: Purchasing: Other:` Other: _ Roger Shinn Finance (Check for Copy only, if applicable): INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 08-1395 DATE: September 12, 2008 SUBJECT: Walton Road Annex - First Amendment to December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc. BACKGROUND: On December 18, 2007, the County entered into a Facilities Use Agreement with Port St. Lucie Historical Society, Inc. for use of office space at the Walton Road Annex. The Historical Society is using the space for the documentation, collection, recordation and arrangement of historic materials relative to the history of Port St. Lucie. The agreement provides for an October 31, 2008 termination date subject to extension upon mutual agreement of the parties. The Historical Society has requested the termination date be extended through and including October 31, 2009. Attached to this memorandum is a copy of a First Amendment to the Facilities Use Agreement which would extend the term as requested. RECOMMENDATION/CONCLUSION : Staff recommends that the Board of County Commissioners approve the proposed First Amendment to the December 18, 2007 Facilities Use Agreement with Port St. Lucie Historical Society, Inc., and authorize the Chairman to sign the First Amendment. Respectfully submitted, Heather Young Assistant County Attorney Attachment HY/ Copies to: County Administrator Central Services Director Finance Director Management and Budget Director I FIRST AMENDMENT TO DECEMBER 18, 2007 FACILITIES USE AGREEMENT THIS FIRST AMENDMENT, made and entered into on this day of , 2008, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as "County," and the PORT ST. LUCIE HISTORICAL SOCIETY, INC., a Florida non-profit corporation, hereinafter referred to as "Society." WITNESSETH: W! 'EREAS, the County owns a building located at 166; 5. E. Walton Road, Office No. 253, Port St. Lucie, Florida, hereinafter referred to as the "Facility", and, WHEREAS, on December 18, 2007, the parties entered into a Facilities Use Agreement which provided for the Society to use office space in the Facility to encourage the documentation, collection, arrangement, recordation of historic materials, data and places relative to the history of Port St. Lucie, hereinafter referred to as the "Agreement"; and, WHEREAS, the Agreement provided for an initial term running through and including October 31, 2008, subject to extension upon mutual agreement of the parties; and, WHEREAS, the Society has requested the term of the Agreement be extended for an ad( 'tional year through and including October 31, 2009: and, WHEREAS, the County is willing to amend the Agreement to extend the term as requested by the Society. NOW, THEREFORE, in consideration of the mutual covenants and promises herein contained, the parties agree to amend the Agreement as follows: 1. Paragraph 3, TERM, of the Agreement is hereby amended to read as follows: 3. Term. The term of this Agreement shall be for the period beginning November 1, 2007 through and including October 31, 2009, unless otherwise terminated as provided herein. The term of this Agreement may be renewed for one (1) year periods, upon the same terms and conditions. G:\at-y\o9reemnt\foc-use\P5L Historical Society.la.doc 3. All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this First Amendment on the day of , 2008. ATTEST: BY: veputy Clerk ATTEST: Secretary G'.\atty\o9reemnt\fac-use\P5L Historical Society.1a.doc BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney PORT ST. LUCIE HISTORICAL SOCIETY, INC. BY: Co -Chairman -7- AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. VI-B-3 DATE: September 23, 2008 REGULAR[] PUBLIC HEARING [] CONSENT[x] PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Mark Godwin Criminal Justice Coordinator SUBJECT: Approval of Budget Amendment BA 08-045 and Equipment Request EQ08-354 for the purchase of software for the G.P.S./Pretrial Servers. BACKGROUND: Please see attached Memorandum CA No. 08-1 FUNDS AVAIL: $4,000.00 from 107-2360-568000-200 to (software) for the Pretrial Department PREVIOUS ACTION: In July 2007, the Board approved the County to operate the pretrial release and G.P.S. Program. RECOMMENDATION: Staff recommends the Board approve Budget Amendment BA 08-045 and Equipment Request EQ08-354. Funds will be made available in 107-2360-568000-200. COMMISSION ACTION: APPROVED [ ] DENIED (] OTHER: Approved 5-0 CONCURRENCE: --Douglas M. Anderson County Administrator Review and Approvals +50 .pMiA [X] co,&ty. +ttprney: �� [ x ]Management &Budget: _ [ ]Purchasing: [ ] Road Et Bridge.: [ ) Parks E& Recreation Director [ ] Solid Waste Mgr [ ]Finance: (check for copy only, if applicable) Effective 5/96 PNachel C INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Mark Godwin, Criminal Justice Coordinator C.A. NO.: 08-1412 DATE: September 23, 2008 SUBJECT: Approval of Budget Amendment No. 08-045 and Equipment Request EQ08-354 for the purchase of software for the G.P.S./Pretrial Servers. BACKGROUND: The requested "software" will be used by the St. Lucie County Pretrial Release/ G.P.S. Department. This software will allow the two (2) GPS Servers to become compatible with the new Microsoft Outlook configuration. The Pretrial Release/GPS Department receives alerts and notifications via handheld blackberry phones, when a defendant leaves his or her residence without permission. The current system (Novell) will be obsolete when the County I.T. Department transfers to Microsoft Outlook as the e-mail provider. When this transition to "Outlook" occurs, it is vital to public safety that the alert notification system maintains its integrity. Recommendation / Conclusion: Staff recommends the Budget Amendment No. 08-045 and Equipment Request EQ 08-354 be approved. Funds would be made available in 107- 2360-568000-200. Respectfully submitted, V 4 - �� V� Mark Godwin Criminal Justice Coordinator to BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: County Attorney - Criminal Justice PREPARED DATE: 9/12/2008 AGENDA DATE: 9/23/2008 ACCOUNT NUMBER TO: 107-2360-568000-200 FROM: 107-2360-534000-200 REASO ACCOUNT NAME Software Other Contractual Services N FOR BUDGET AMENDMENT: Blackberry software for GPS oroaram CONTINGENCY BALANCE: THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: n/a n/a Ue- BA08-045 AMOUNT $4,000 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2007-2008 DEPARTMENT: County Attorney DIVISION: Criminal Justice - GPS EQUIPMENT: Software BUDGET AMOUNT: $4,000 NEW I REPL RECOMMENDED:1 IYES I INO I IREVISED APPROVED: I YES I NO I REVISED ADDITIONAL COSTS11 ACEMENT YES X NO The requested "software" will be used by the St. Lucie County Pretrial Release/ G.P.S. Department. This software will allow the two (2) GPS servers to become compatible with the new Microsoft Outlook configuration. The Pretrial Release/GPS Department receives alerts and notifications when a defendant leaves his or her residence without permission. The current system (Novell) will be obsolete when the County I.T. Department transfers to Microsoft Outlook as the e-mail provider. When this transition to "Outlook" occurs, it is vital to public safety that the alert notification system maintains its integrity. 1EQUIPMENT REQ#: EQ08-354 107-2360-568000-200 Vendor Information: Research In Motion Corporation 122 West John Carpenter Parkway, Suite 430 Irving, TX 75039 Phone:1-519-888-7465 Email: sales@blackberry.net To Place Order, Contact: Corey Doerner (#531) Quote Number: Research In Motion Quote Date: Email: cdoerner@rim.com Quote Expiry: Phone: 1-888-746-5831 ext. 34994 Sales Office Phone: 1-800-327-9085 GSAM: Quote Prepared For: Sold To: Ship To: Charles Rosart Charles Rosart St Lucie County St Lucie County 2300 Virginia Avenue 2300 Virginia Avenue Fort Pierce, FL 34982 Fort Pierce, FL 34982 United States United States 772-462-6417 772-462-6417 rosartc@stlucieco.org rosartc@stlucieco.org Milli iii Stackftrry. 531/67387 Aug 22, 2008 Sep 21, 2008 1 BlackBerry Enterprise Serverrm PRD-10459-001 $3,999.00 $3,999.00 v4.1 for Microsoft@ Exchange - 20 user Sub -Total $3,999.00 Electronic Shipping $0.00 Please add all applicable taxes to your payment. Total (Before Taxes) $3,999.00 All prices shown in USD. Comments: Legal Notices: This information is collected, used, and disclosed by Research In Motion Limited and/or its affiliated companies ("RIM"): (1) to process your order; (ii) for RIM's internal use; and (III) for the purposes set out in RIM's privacy policy which can be found at htto7/www blackberry com/legal/orivacvshtmi. The collection, use, and disclosure of the information is in accordance with RIM's privacy policy. BlackBerry Enterprise Server The BlackBerry Enterprise Server Software is licensed, not sold. Under this transaction you are acquiring a license to use the BlackBerry Enterprise Server Software. Use of the BlackBerry Enterprise Server Software is governed by the terms of a RIM License Agreement. Before using the software, please read the License Agreement carefully and if you decide you are unwilling to agree to the terms of the License Agreement, do not install the software, and promptly return the software and accompanying documentation and packaging to RIM. If you have already paid for the software within the time period specified in the License Agreement (or if no time period is specified within the previous thirty (30) days), provide us with your proof of purchase and we will refund the fees you have paid for the BlackBerry Enterprise Server Software.To review the RIM License Agreement, please click here. QNTY-. - Q It ,- 1, ' DALI AGENDA REQUEST ITEM NO: VI-Cl TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation DATE: September 23, 2008 REGULAR: [ ] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Debra Brisson, Director SUBJECT: Approval of Budget Resolution 08-281 Accepting and Allocating Funds from the Children's Services Council for Summer Camp Scholarship Reimbursements for July -August 2008 (Westwood Camp) BACKGROUND: The Parks and Recreation Department received two (2) grants from the Children's Services Council of St. Lucie County to provide summer camp scholarships to children needing financial assistance. Per the grant, the County submits monthly reimbursement requests based upon the number of enrolled scholarship campers. County financial procedures require a Budget Resolution to accept the revenue and appropriate the dollars into the proper expense account.' The County received a total of $16,065 for July and August 2008 for the camp held at Westwood High School. Because these funds change the approved budgets for the Recreation Division, Board approval is needed at this time. FUNDS AVAILABLE: Funds in the amount of $16,065 will be added to 001-7216-512000-7103 (Recreation, Sports & Athletics, Salaries). PREVIOUS ACTION: N/A RECOMMENDATION: Staff requests Board approval of Budget Resolution 08-281, recognizing the additional grant revenues from the Children's Services Council and allocating the funds for summer camp program expenses into the appropriate Recreation Division budget. . COMMISSION ACTION: [�j APPROVED [ ] DENIED [ ] OTHER Approved 5-0 CONCURRENCE: I Douglas M. Anderson County Administrator Coordination/Signatures County Attorney:_)(.�- .Management & Budget: t ti7 Purchasing: Dani I McIntyre Marie Gouin Originating Dept: b�lFinance: Other: Debra Brisson (Check copy/sign only if applicable) Desiree Cimino COUNT' �t Parks & Recreation Department 2300 Virginia Avenue Ft. Pierce, FL 34982 MEMORANDUM To: Board of County Commissioners From: Debra Brisson, Director Subject: Agenda Item VI -CI— Grant Reimbursement from Children's Services Council for July/August 2008 Summer Camp Scholarships Date: September 12, 2008 The Parks and Recreation Department received two grants from the Children's Services Council of St. Lucie County to provide summer camp scholarships to children needing financial assistance. Per the grant, the County submits monthly reimbursement requests based upon the number of enrolled scholarship campers. County financial procedures require a Budget Resolution to accept the revenue and appropriate the dollars into the proper expense account. The county received a total of $16,065 for July and August 2008 for the camp held at Westwood High School. Because these funds change the approved budgets for the Recreation Division, Board approval is needed at this time. Staff recommends the Board approve Budget Resolution 08-281, recognizing the additional grant revenues from the Children's Services Council and allocating the funds for summer camp program expenses in the appropriate Recreation Division budget. DB: em Attachment C: Douglas M. Anderson, County Administrator Lee Ann Lowery, Assistant County Administrator Chron File RESOLUTION NO. 08- 281 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Children's Services Council of St. Lucie in the form of one check totaling $16,065. The funds are to provide reimbursement funding for the Westwood Summer Camp, operated by Sports and Athletics division of the Parks and Recreation Department. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 23rd day of September, 2008, pursuant to Section 129.06 (d), Florida Statutes, that such funds are hereby appropriated for the fiscal year 2007-2008, and the County's budget is hereby amended as follows: REVENUE 001-7216-337920-7103 Children's Services Council $16,065 APPROPRIATIONS 001-7216-512000-7103 Salaries $16,065 After motion and second the vote on this resolution was as follows: Commissioner Joseph E. Smith, Chairperson XXX Commissioner Paula Lewis, Vice Chairperson XXX Commissioner Doug Coward XXX Commissioner Chris Craft XXX Commissioner Charles Grande XXX PASSED AND DULY ADOPTED THIS 23rd DAY OF SEPTEMBER, 2008. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY M6 =cvwrw— i cNT u17 / F L 0 R t D A AGENDA REQUEST ITEM NO: VI — C2 TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation DATE: September 23, 2008 REGULAR: ( ] PUBLIC HEARING [ ] CONSENT [X] PRESENTED BY: Debra Brisson, Director SUBJECT: Approval of Request to Serve Alcohol at Pepper Park BACKGROUND: Parks & Recreation has received a Reservation Request from Gary Jones to rent the large pavilion at Pepper Park (beachside) to host a picnic for the Florida Sportbikers for a maximum of sixty (60) persons on October 25, 2008. As part of the event Mr. Jones is requesting a permit to serve alcohol. Per County Ordinance 1-15-23, Board of County Commission (BOCC) approval is required. If the BOCC approves the request to serve alcohol, Mr. Jones will be required to provide proof of General Liability insurance in the amount of $1,000,000 per occurrence / $1,000,000 aggregate with the BOCC listed as an additional insured prior to the permit being issued by the department. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Mr. Gary Jones' request to serve alcohol at Pepper Park on October 25, 2008. COMMISSION ACTION: [ ] APPROVED [ ] DENIED [� OTHER: VI-C2 — Pulled prior to meeting. Coy Y County Attorney: Da, ie ,Mcintyre Originating Dept: Debra Brisson N for Copy only, if applicable) CONCURRENCE: 1 Douglas M. Anderson UU County Administrator Coordination/Signatures Management & BudgetAVD Purchasing:: pQ,u�NNJn Marie Goui Other: Finance COUNTY ''` E L O R L D A -- Parks and Recreation Department Memorandum To: Board of County Commissioners From: Debra Brisson, Director` Subject: Request from Mr. Gary Jones to serve alcohol at Pepper Park September 23, 2008 Agenda Item VI-C2 Date: 9/16/2008 Parks & Recreation has received a Reservation Request from Gary Jones to rent the large pavilion at Pepper Park (beachside) to host a picnic for the Florida Sportbikers for a maximum of sixty (60) persons on October 25, 2008. As part of the event Mr. Jones is requesting a permit to serve alcohol. Per County Ordinance 1-15-23, Board of County Commissioner (BOCC) approval is required. If the BOCC approves the request to serve alcohol, Mr. Jones will be required to provide proof of General Liability insurance in the amount of $1,000,000 per occurrence / $1,000,000 aggregate with the BOCC listed as an additional insured prior to the permit being issued by the department. Staff recommends that the Board of County Commissioners approve Mr. Gary Jones' request to serve alcohol at Pepper Park on October 25, 2008. DB: em Attachment C: Douglas M. Anderson, County Administrator Lee Ann Lowery, Assistant County Administrator Chron File r St. Lucie County Parks & Recreation Department Reservation Request/ Facility Use Permit 'iC• • Name of Group Date: %sl lar'a Address 185"1 IV V �07A,1014h ►fi1%C City: F()(� q. t0ti? Zip Code: Applicant Name vUt �U►�r5 Phone: 7%Z-Z1�= 3331 U �),( Time: From to 7____ Grp Facility/Park Requested (include set up & tear down) Date(s) requested l(�Izs�a� No. of People Expected to Attend zoo 6d Intended Use Alcohol Sale or Consumption? Y6 (Complete Alcohol Beverage Permit) List any special circumstances; services, and / or materials needed 1) The following capacity limits have been established: Indrio School House: 116 Walton Community Center: 130 Maravilla Park: 1.30 Facilities are intended to be used for recreational activities, not commtuerts or those deemed not to be adequately supervised. Theial ventures. The Parks and Recreation Department sDepartmenright to refuse rental for commercial ventures, events exceeding capacity r may require security guard and/or uniformed officers depending on the event, at the renter=s expense. A county employee (AHouseman@) will be present and will be paid for by the renter. No rental shall last beyond midnight. A penalty of $100/hour will be assessed after midnight, in additional to Houseman fees. 2) General Liability insurance in the amount of $1 Million per occurrence/$lmillion in the aggregate is required. Non-profit organizations er of includin famil rou s can arran a for this insurance throu h the Recreation D Lucie Count Board of County Commissioners as an additional eI3 nt. Insurance rates vary depending on the attendees at the event. An insurance certificate must be produced showing St Y insured. Products are included but not medical payments. Consumption of alcoholic beverages requires additional insurance. If selling alcohol, all applicable State permits and an alcohol beverage permit must be obtained and submitted to the Parks and Recreation Department. 3) All fees, deposits and insurance documentation must be received no later than 2 weeksbe a aid at the end of the rental. 25% of rental feesof these will result in cancellation of the rental. Any difference estimated and actual costs shall p will be retained if cancellation or rescheduling notification is not given at least 2 weeks prior to the rental period. 4) Should any visible danger be observed by the Permittee or brought to his/her attention De artment at usin462-g1521 between the houhs of 8 00, said Permittee shall not use the facility and shall report the visible danger to the Recreation P AM to 5:00 Pm Monday through Friday. 5) Please DO NOT go on the fields if they have water on them, or if they are muddy. At no time will anyone alter, damage or deface the playing fields, press box, concession stand, restroom or any part of the facilities under this permit. 6) Possession of permit is required while using facilities or outdoor areas. Failure to supply permit when requested by Director or his designee may result in removal from area. 7) Facilities or outdoor areas must be left in clean and adequate condition as determined bPDirector nlean and accer)table condition. oneIf the 11 be L ALCOHOL BEVERAGE PERMIT ST. LUCIE COUNTY PARKS AND RECREATION DEPT. (This form is to be used in conjunction with the Facility Use Permit) representing L o << -Jr,, S I-Abihkrequest a permit to consume and/or sell alcoholic be erages for on -site consumption at _ &;ter 1 � � I � on Criteria for issuance of the permit I . An applicant must be at least 21 years of age. 2. An applicant must possess a valid driver's license or another form of identification containing a current address. 3. Application for permit must be completed and delivered to the Parks and Recreation Department at least 15 days prior to the event. 4. User must present a General Liability Insurance policy certificate for the date of use and a host liquor liability policy certificate each in an amount not less than one million dollars ($1,000,000) when the facility use permit application is submitted. 5. In the event any user intends to sell alcoholic beverages, they are required to meet all state requirements regarding sale of alcohol and obtain all required permits. Copies of said permits shall be submitted with the facility use permit. 6. The user must pay the cost of security provided by the St. Lucie. County Sheriff's Office. The fee is payable directly to the. Parks and Recreation Department at the time of payment for the facility use. Conditions of Permit 1. Person signing the permit must be present during the event. 2. Area of permit use will be confined to the area specified above. User shall be responsible for the behavior of any parties with the user's group. 3. User is responsible to ascertain that no alcoholic beverage shall be served to any person under the age of 21. 4. Alcoholic beverages shall be sold/served only in conjunction with food sales. No alcohol will be served during the last 30 minutes of the user's event. 6. The user must abide by all other operational policies and procedures as set forth in the facility use permit. Any violation of any of these rules can result in termination of the event. 7. User is not to state that St. Lucie County is a sponsor or participant in the event. By signing, I agree to abide by the laws of the State of Florida as they apply to the consumption of alcoholic beverages, any applicable St. Lucie County ordinances and the conditions of this permit as set out above. JS`O?' Date Date State Permit Received Date Insurance Certificates Received c6UNTY F L 0 R' t D A _. AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks and Recreation ITEM NO. VI-C3 DATE: September 23, 2008 REGULAR ( ) PUBLIC HEARING ( ) CONSENT (x) PRESENTED BY: Debra Brisson, Director SUBJECT: PURCHASE OF AN OCCUPATIONAL SAFETY & HEALTH ADMINISTRATION (OSHA) -APPROVED CHEMICAL STORAGE SHED, BUDGET AMENDMENT BA08- 044 & EQUIPMENT REQUEST EQ08-353 BACKGROUND: The Parks Division Grounds Maintenance and Public Properties maintenance crews must use an OSHA -approved chemical storage container in order to comply with the requirements of storing hazardous materials per the Department of Environmental Protection (DEP). A recent inspection of the existing storage shed revealed a number of OSHA violations. Staff is requesting the Board's approval to purchase an OSHA -approved chemical storage container, at a cost of $12,750.00, including shipping. The purchase will be funded from the current operations budget. FUNDS WILL BE MADE AVAILABLE IN: 001-7210-564000-700- Machinery and Equipment (Parks). RECOMMENDATION: Staff recommends Board approval of Budget Amendment BA08-044 & Equipment Request EQ08-353 to purchase an -OSHA-approved chemical storage container for the Parks Division at a cost of $12,750.00, including shipping. COMMISSION ACTION: APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: i Douglas M. Anderson County Administrator Coordination/Signatures County Attorney: �,Z? Management & Budget 0 Purchasing Dan 4cl t e ��c�u �al�'�1�w. arie Gouin Desiree Cimino y Originating Dept: 0 Other Finance Debra Brisson (Signature only if applicable) Parks & Recreation Department 2300 Virginia Avenue Ft. Pierce, FL 34982 MEMORANDUM TO: Board of County Commissi Hers FROM: Debra Brisson, Director RE: VI-C3 — PURCHASE OF AN OCCUPATINAL SAFETY & HEALTH ADMINISTRATION (OSHA) APPROVED CHEMICAL STORAGE SHED — BUDGET AMENDMENT BA08- 044 & EQUIPMENT REQUEST EQ-08353 DATE: September 12, 2008 The Parks Division Grounds Maintenance and Public Properties maintenance crews must use an OSHA -approved chemical storage container in order to comply with the requirements of storing hazardous materials per the Department of Environmental Protection. A recent inspection of the existing storage shed revealed a number of OSHA violations. Staff is requesting the Board's approval to purchase an OSHA -approved chemical storage container, at a cost of $12,750.00, including shipping. The purchase will be funded from the current operations budget. Staff recommends Board approval of Budget Amendment BA08-044 & Equipment Request EQ08- 353 to purchase an OSHA -approved chemical storage container for the Parks Division at a cost of $12,750.00, including shipping. GM:DB:bh C: Douglas M. Anderson, County Administrator Lee Ann Lowery, Assistant County Administrator Chron File BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: Parks and Recreation - Parks PREPARED DATE: 9/11/2008 AGENDA DATE: 9/23/2008 TO: 001-7210-564000-700 FROM: 001-7210-534000-700 Machinery and Eaui er Contractua REASON FOR BUDGET AMENDMENT: Purchase of OSHA -a CONTINGENCY BALANCE: THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: n/a n/a BA08-044 chemical 12,750 1 12,750 1 container AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM: # VI-D j REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] PRESENTED BY: Carl Holeva �.�--- Human Resources Director SUBMITTED BY (DEPT): HUMAN RESOURCES DEPARTMENT SUBJECT: Compensation for staff called up for active duty to run from October 1, 2008 thru September 30, 2009 BACKGROUND: On October 23, 2001 the BOCC passed item C-7 (see attached) to be reviewed annually. The item has been reviewed each year to run through September of the following year. FUNDS AVAIL: Funds available for personnel who are eligible for call up, in the various departments budgets. RECOMMENDATION: Staff recommends the BOCC approve the attached request and authorize approval by the Chairman October 1, 2008 to September 30, 2009. COMMISSION ACTION: CONCURRENCE: APPROVED [ ] DENIED OTHER: Approved 5-0 County Attorney: Review and Approvals Management & Budget: tt Douglas M. Anderson County Administrator Purchasing: Originating Dept.,40' Other: Other: Finance: (Check for Copy only, if applicable)_ AGENDA TO: BOARD OF COUNTY COMMISSIONERS FROM: Carl Holeva Human Resources Director DATE: September 9, 2008 SUBJECT: Compensation for staff called to active military duty BACKGROUND: On Oct. 23, 2001, the Board of County Commissioners approved compensation for staff called up for active military duty based on The Governor Jeb Bush and the Florida Cabinet resolution. At that time, the agenda item stated (due to the uncertainty of the conflict, this policy will be reviewed on an annual basis). The main concern of employees who are called up was their County positions which was addressed in the Oct. 23, 2001 agenda item reading "upon termination of service, or upon their honorable discharge, they shall have the right to return to their positions or a comparable position in the County service without suffering any loss of standing or seniority." RECOMMENDATION: Staff recommends the Board approve an extension to its compensation for staff called up for active military duty until Sept. 30, 2009. Respectful submitted, Carl Holeva Human Resources Director CH/Ir Attached: Governor Bush's Resolution of Sept. 25, 2001 AGENDA TO: BOARD OF COUNTY COMMISSIONERS FROM: David Rodrigues Human Resources Director DATE: Oct. 161 2001 SUBJECT: Compensation for staff called to active military du BACKGROUND: On Sept. 25, 2001, Governor Jeb Bush and the Florida Cabinet' passed the attached resolution suggesting that employees of all Political subdivisions of the _stat e-,_�a_il_'__secef_full--cv-ilan-pay------- -- - addition to their military pay fc= the rirst 30 days -of their a=_i-re duty, and wi 11 the_eafte: re_e-'!e the --. _-- t0 raise t^ military pay to the 1e-lel of ::"a-;: ci-ii?ian oar and continue t:,eir existing benefits. REMOMNDAT I ON : 0 es -- a n Cafn ai:.i�. t� =-e-_ `a-'./ �a_i fo: first -- s =:- a va c':t:;, a-,. --= - .---=_: :ece the pay a=a85c:'I t^. -.34 the-- Ca :0 Z _-`='!e- 0 Cf122r c: ,1Uta . pay and con c roue their ex-st-n^ Gene=-ts fo: a per_od of 2 3 d s : �._s;,, to CC�tr1.^.:e the-- - •1! S'-:d1C?' for the elol0yee a...- C.^.= a1--Y, C 3 e.T-Ci ovee 00= --C:^. C= "'re -..S.-.:=ance CCs: W4_11 ::e Ced dsty C' UOC:, t-,e to:-mi nation of service, or upon r-heir honorable discharge, tne./ shall- have the right to return to their positions or a compa:aCle poslt'_On ^ =n- Ccunty S2_V'-Ce 'Aiithcut suffering any loss 5=_'v:. 0r Due to t- Unce_ta"'tf c_ t=e de=--= w-:Z:''s policy w'_1_1 be re"iew ed on an annual basis. Respectfully su mitted, David Rodriguez Fuman Resources Director OR/MP Attarad: Governor Bush's Resolution of Sept. 25, 2001 E.;.p_oyee ,handb-cok page. 12 & 13 Military Duty RFa4)1.TrTt0N v4 EHAS, the United States o(A=c::ca vry fnund:d ou the pr:aeipl,s of libc.:/. fr_•dom, and justic= Cot all; sad WIL t1 M AS, c}uou;hout history, ,jac.-ic:ta suldic:s have been eslled upon cu dcf,.sd &so principles both at home add throughout flit wodd; and WFM'RFAS, on Septe=bc: It, 200I th,t Utuc:d States was subj::: to tets ofwar?c-c=. tcd as'*UtC. Uwsby to :rats; and WTIEREAS, is response to these acts of terror, the 0-widest of the Uaicd Sacs hi: eslled ueou re,e:Yes of the At-tted Fote:s of the l.'uitel States and a:e=bc_•r or the Nadnn:t Cuard to protect.A=ica's eids:ns and her Leedotas; and -----a It ,t►S, �:;� oC-trrsc Anc'lc= saldiea+•alle:l to duty liten:s ati Cull -acre s:= 1010;/e:s whose c:•nlisa pa" exc::ds eamrenswioa; add their ct 4mrj t-.c fir -sillies of these told:::s, d:'cd_g lice-ies enioyed by :11, :ow be fac_s rimmiai L:.di! p :a addition to the pain of a :d wi zra.AS. fie ;'.or:da Lgslstt:r.• hm crud:: in s:c::oas l i:.C9 add !' a tat sil 0Mc:*:(s Lad :=_loyc= of d-x ata•=, eaencts :nd t j Mom..'. -m ices or;oi:%:s:aas ai e s as:. may r::eiv: tit'.::'�d:�C 73y ` :ct:rcr, :cr ate firs: �C days oC th:_'Act:vc c::y, _d =7 t the :w., nt:::::r+ :o as: :o ::e lev:i of the_ -j:! In...an in_e Ls:i.g ocZ-- U. : IN0W, T>?".0—CF0RE. BE IT R£SOL%7ED L:t _: Cu•,c _ur =d Cs:iac: pLov:sicas ;r:'urdz'i Wit:r, Se: mac: Coece=arce U." Cor sll ee_iu ,ea c=iie? :o :c-i cu-./ zs a m.-U.". of eSc:; :rocs: ace. Ttt Go _ �eor t •I :r_ Cac__. of c:e Scz:c ^.r F:c:id: ;:::wily the c_u=ccs. music:;slices s:_ :a.i _1 st:cc:emsroc_ : r :te sa:e to htsM :c imclwnent the ;re•i.s:ors of the i !a+w far Jsei- :mp(oy:a. T_: CJ�e.=t,r =d Caoitc: of t.1: , S• . of -ler a ancour.;: p::Vste _cluycs, to Le ex::nt dtey ar: able, to talc: :c:ioes to —"e-. whole these "ec.ple called :a :ct•ic duty as s ccsua of this ;cr_.._..=ct.2!1 :%:au:eS us:de: the Covc-nor arse ;:he Cabiae: of the 5:::_ of For:da's Lm Zir_c.:d m eanside::dditiow! ie ruts tha 1v'I•ti.s'rlytU�`tY wIRISOF. the CoV,�rnor :nd C:b;ce: oC L: Sl:t: of Fioricla ltav: tsc:-_-=to subsc: oed their names acd have eawc-1 the of^e°al seat or Lc Statc of Florida .a be lt:rtuuto aCLua is the City of Tillahassa: this 2=' day r Employees who are members cf the Florida National Guard orotr,er military reserve units who -ate duly ordered by their commanding officer to engage in active duty, field exercises, or other training shall be entitled to a leave of absence from their respective duties forup to a maximum of seventeen (17) during nyees labes ofatled to absen absence. full If the leave benefits they would have otherwise eamed g said le exceeds seventeen (17) days, it will be wi6cut pay. Upon the termination of such service, or upon their honorable discharge, they shall have the right to retum to their position or a comparable position in the County service, provided such position still exists and they are otherwise qualified, without suffering any loss of standing or seniority of any kind whatsoever. Federal and State regulations may supersede the above. Employees are advistd to - consult the Personnel/Risk Management Department for information concerning health and life insurance continuance while on military leave. The County will comply with the Uniformed Services Employment and Reinploynent Rights Act of 1994 (USERRA). A copy is on file in the Personnel (Department. An e.mclovee drafted or ordered to active duty in connection with reserr/e activities ether than s; ,or,-:erm training, as outlined in the first caracraph above shall. upon presen(atcn of a coot/ of his,herof .�cial orders. be granted to a lea`/e�Nitf',out pay ext2ndir,c nine^/(S4) Ca'a-ndar days beyond the date of separation from the miiitar/ ser/iczs. :=.11 unused leave benefits s;nall be retained by the er —lo` ee who s*lail have the same credited to his,her recor.:s if applying fcr reinstatemeni..Curing such leaves Cc aCsanca • zhe e•^icicvee stall be entitled to presen/e all rights es:ablis�Ed by the Ccunty _mcicyee �ar.dbco�, _ : recu«♦ rc'r.stG; :ra,Cra v:C:� SG. G G::Cn rron rIIItor/ SCr''IICC, lhE e.�nt.IC`/�� r•L�. ' �� •c r,lr,e:•/„ _ ) c2iEndzr da`I FEr;Cd if lr'"e�i►atciv CIIC`•`/inc _Zc.ara;iCn. Tine CCl:ni i r .a,t rECC:ire cyee tc '.*nder_c a medical axamJr,a :Icr, and %c test C CE`.E•'.T. r'E icr.ass c Cl:: es C� ;CCr'� tC ` `' nc If :. c c^'ClGvice tC �ErfCr. n ' •i t the rCs HhIC~ he srIE im_ay.,E, _:ur,u , Cr an addiCCr'al ,CurCf miiitar/ duty, helS E wrTei(s rainsta;emen;1-:'&ts. AGENDA REQUEST im. COUNTY F LORI DA-40 ITEM: VI — D2 DATE: 09/232008 REGULAR [] PUBLIC HEARING [ ] CONSENT [ X ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Carl Holeva, Director, Human Resources Resources SUBMITTED BY (DEPT): Human Resources SUBJECT: Request Board approval to advertise a Request for Proposal for an On- Site Employee Health Clinic. BACKGROUND: Please see attached memorandum. GENERAL NOTES: N/A. FUNDS AVAIL: 505-1900-523001- Various (Group Health). PREVIOUS ACTION: N/A. RECOMMENDATION: Staff recommends Board approval to advertise for Request for Proposal for an On —Site Employee Health Clinic. COMMISSION ACTION: [jj APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: Douglas M. Anderson County Administrator Review and Approvals �y}- County Attorney: )JISL Management & Budget: m Purchasing: fo�— AAQ.I tv^-" /yillii. �j d(!/ �QS�LC'� ♦y.��N�(7 Originating Dept.,+r Other: Other: Finance: (Check for Copy only, if applicable)_ BOARD OF COUNTY COMMISSIONERS AGENDA VI- D2 TO: BOARD OF COUNTY COMMISSIONERS -01 FROM: Carl Holeva, Human Resources Director DATE: September 23, 2008 SUBJECT: Request Board approval to advertise a Request for Proposal For an On — Site Employee Health Clinic HUMAN RESOURCES DIRECTOR CARL HOLEVA BACKGROUND: The County is looking for proposals from interested parties to provide for on — site medical services to its employees, dependents and retirees enrolled in our self -funded medical plan. The scope of services to include but not limited to primary care, health risk assessments, call support, immunizations, injections, new hire physicals, exams and screenings (including random and required drug testing), prescriptions, pharmaceuticals, based on a drug formulary determined by the County. Disease management, and primary case management including the ability to perform on site X-rays and treatment of minor non -job related injuries. In addition to on site healthcare, the County desires on -site medical services to provide health risk assessments and handle job injury services including treatment of injuries and case management. The provider will also develop and provide a wellness program to provide educational, intervention and incentive programs. The company must comply with all guidelines and regulations set forth in the Health Insurance Portability and Accountability Act (HIPAA) and Clinical Laboratory Improvement Act (CLIA). The County has designed a potential 3000 square foot on -site medical office at the County's Logistics Center. The County would like to have doctors and physician extenders on -site throughout the work week, including providing evening as well as Saturday services. The County Board and the Proposers would adhere to the following schedule in all actions concerning the RFP: September 28, 2008 - Board issues the RFP September 28, 2008 through November 28, 2008, the County will receive and answer inquiries received by mail. December 1, 2008 — All Proposals must be received by the County by 3:00 p.m. TBD — The County may enter into a contract after conducting negotiations and obtaining appropriate approvals. The County will notify unsuccessful Proposers at that time. JOSEPH E. SMITH, District No. 1 - DOUG COWARD, District No. 2 - PAULA A. LEWIS, District No. 3 - CHARLES GRANDE, District No. 4 - CHRIS CRAFT, District No. 5 County Administrotor - Douglos M. Anderson 2300 Virginia Avenue - Fort Pierce, FL 34982 e Phone (772) 462-1546 FAX (772) 462-2361 0 TDD (772) 462-1428 - Job Line (772) 462-1967 - web site: www.co.st-lucie.fl.us RECOMMENDATION; Staff recommends Board approval to advertise for Request for Proposal for an On — Site Employee Health Clinic. Respectfully Submitted, Carl Holeva Human Resources Director Attachment: Proposed RFP # 08-073 On -Site Employee Health Clinic RFP # 08-073 ON -SITE EMPLOYEE HEALTH CLINIC St. Lucie County Purchasing Division 2300 Virginia Avenue, Room 228 Ft. Pierce, FL 34982-5652 (772) 462-1700 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REQUEST FOR PROPOSALS Sealed Proposals will be received at the Purchasing Division, 2300 Virginia Avenue, Fort Pierce, FL 34982, until 3:OOPM local time on MONDAY, DECEMBER 1, 2008), for the following: RFP # 08 - 073 ON -SITE EMPLOYEE HEALTH CLINIC RFP documents may be obtained via the Internet using the County's website at hftp://www.co.st-lucie.fl.us. If you do not have internet access, you may obtain the documents by calling DemandStar by Onvia 800-711-1712 and request document number #08-073 or contact the Office of the Purchasing Director at 2300 Virginia Avenue, Fort Pierce, Florida, 34982, (772) 462-1700. RFP's may be either mailed or hand delivered to the Purchasing Department, 2300 Virginia Avenue, Fort Pierce, FL 34982. Any RFP'S received after the above stated time will be returned to the bidder unopened. The Board of County Commissioners reserves the right to waive any informalities or minor irregularities; reject any and all bids/Proposals which are incomplete, conditional, obscure, or which contain additions not allowed for; accept or reject any proposal in whole or in part with or without cause; and accept the proposal which best serves the County. For Bids, RFP, RFQ, Bid Results and other information visit the St. Lucie County Purchasing Web Site at hftp://www.co.st-lucie.fl.us. St. Lucie County is an Equal Opportunity/Affirmative Action Employer. Board of County Commissioners St. Lucie County, Florida By: Desiree Cimino, Procurement Coordinator Publish: Sunday, September 28, 2008 RFP # 08-073 EMPLOYEE HEALTH CLINIC 2 Table of Contents Part I General Information 1-1 Definitions 1-2 Invitation to Propose; Purpose 1-3 Issuing Office 1-4 Awards 1-5 Development costs 1-6 Inquiries 1-7 Timetables 1-g Delays 1-9 Proposal Submission and Withdrawal 1-10 Rejection of Irregular Proposals 1-11 Addenda 1-12 Equal Opportunity 1-13 Oral Presentation 1.14 Insurance 1-15 Lobbyist Disclosure 1-16 Public Entity Crimes Statement Part II Statement of Work 2-1 Background 2-2 Scope of Work Part III Instructions for Preparing Proposals 3-1 Rules for Proposals 3-2 Proposal Format 3-3 Proposals Questionnaire Part IV Evaluation of Proposals 4-1 Evaluation Method and Criteria Part V Proposer Information 5-1 Proposer Information Form Part VI Questionnaire 6-1 Proposer's Questionnaire Form RFP # 08-073 EMPLOYEE HEALTH CLINIC 3 GENERAL INFORMATION PART 1-1 DEFINITIONS For the purposes of this Request for Proposals ("RFP"), Proposer shall mean contractors, consultants, respondents, organizations, firms, or other persons submitting a response to this Request for Proposals. 1-2 INVITATION TO PROPOSE; PURPOSE The Board of County Commissioners (the "Board"), St. Lucie County, Florida solicits offers for a Proposer to offer On -site Medical Services. 1-3 ISSUING OFFICE AND LOCATION OF PROPOSAL OPENING St. Lucie County Purchasing Division Administration Annex 2300 Virginia Avenue, Room 228 Fort Pierce, Florida 34982 1-4 CONTRACT AWARDS The Proposer understands that this RFP does not constitute an agreement or a contract with the Proposer. An official contract or agreement is not binding until Proposals are reviewed and accepted by the Board and a written agreement or contract is approved by both the Board and the successful Proposer. The Board reserves the right to reject all Proposals, to waive any informalities, and to solicit and re -advertise for other Proposals. 1-5 DEVELOPMENT COSTS Neither the Board nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this RFP. Proposer should prepare their Proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of the RFP. 1-6 INQUIRIES The County will not respond to oral inquiries. Proposers may mail or fax written inquiries for interpretation of this RFP to: Desiree Cimino, Procurement Coordinator St. Lucie County Purchasing Division Administration Annex 2300 Virginia Avenue, Room 228 Fort Pierce, Florida, 34982 (772) 462-1704 (fax) RFP # 08-073 EMPLOYEE HEALTH CLINIC 4 The County will respond to written inquiries if received at least 7 working days prior to the date scheduled for receiving the Proposals. The County will record its responses to inquiries and any supplemental instructions in the form of a written addendum. If addenda are issued, the County will mail or fax written addenda at least 5 working days before the date fixed for receiving the Proposals. This will be adhered to even if the opening date must be postponed in order to observe the time requirements. The County will send written addenda to all Proposers who receive the RFP. 1-7 TIMETABLES The County Board and the Proposers shall adhere to the following schedule in all actions concerning this RFP. A. On Sunday, September 28, 2008, the Board issues the RFP. B. From September 28, 2008 to November 28, 2008, the County will receive and answer inquiries received by mail. C. The County must receive the Proposals by 3:00 PM on Monday, December 1, 2008. D. From opening time, County staff will review and evaluate the Proposals on a timely basis. E. The Board may enter into a contract after conducting negotiations and obtaining appropriate approvals. The County will notify unsuccessful Proposers at this time. 1-8 DELAYS The County may delay scheduled due dates if it is to the advantage of the County. The County will notify Proposers of all changes in scheduled due dates by written addenda. 1-9 PROPOSAL SUBMISSION AND WITHDRAWAL The County will receive Proposals at the following address: St. Lucie County Purchasing Division Administration Annex 2300 Virginia Avenue, Room 228 Fort Pierce, Florida 34982 To facilitate processing, please mark the outside of the envelope as follows: "(RFP #08-073 Proposal for On- site Employee Health Clinic) ". The envelope shall also include the Proposer's return address. RFP # 08-073 EMPLOYEE HEALTH CLINIC 1-10 1-12 1-13 Proposers shall submit ten copies (10) including one marked original on the outside (with an original signature inside) of the proposal in a sealed, opaque package marked as noted above. The Proposer may submit the proposal in person or by mail. 3:00 P.M. ON MONDAY, DECEMBER 1, 2008. Due to the irregularity of mail service, the County cautions Proposers to assure actual delivery of Proposals to the County prior to the deadline set for receiving Proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (772) 462-1700 before proposal opening time. Proposals received after the established deadline will be returned unopened to the Proposer. Proposers may withdraw their Proposals by notifying the County in writing at any time prior to the opening. Proposers may withdraw their Proposals in person or through an authorized representative. Proposers and authorized representatives must disclose their identify and provide a signed receiptforthe proposal. Proposals, once opened, become the property of the County and will not be returned to the Proposers. Upon opening, Proposals become "public records" and shall be subject to public disclosure in accordance with Chapter 119, Florida Statutes. IRREGULARITIES; REJECTION OF PROPOSALS Proposals not meeting stated minimum terms may be rejected by the County as non -responsive or irregular. However, the County reserves the right to waive any irregularities, technicalities or informalities in any proposal. The County reserves the right to reject the Proposal of any Proposer in arrears or in default upon any debt or contract to the Board of County Commissioners of St. Lucie County or who have failed to perform faithfully any previous contract with the County or with other governmental jurisdictions. The County reserves the right to reject any or all Proposals without cause. ADDENDA If revisions become necessary, the County will provide written addenda at least five working days prior to the opening date to all Proposers who receive the RFP. This will be adhered to even if the opening date must be postponed in order to observe the time requirements. Any changes to the RFP will be made available for all prospective proposers to receive. Although we will make an attempt to notify you of the addendum, it is the sole responsibility of the proposer to ensure it is received. EQUAL OPPORTUNITY The County recognizes fair and open competition as a basic tenet of public procurement and encourages participation by minority and women business enterprises. The County requests minority and women business enterprises to submit evidence of such classification with their Proposals. ORAL PRESENTATION RFP # 08-073 EMPLOYEE HEALTH CLINIC Agencies that have been selected for the final short list may or may not be expected to render an oral presentation based on past achievements, staff qualifications, and overall capabilities. 1-14 INSURANCE The Proposer, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions required by the County: A. Yes Worker's Compensation $500,000.00 by accident — each accident $500,000.00 by disease — each employee $500,000.00 by disease — policy limit B. Yes Commercial General Liability $1,000,000.00 per occurrence $2,000,000.00 per job aggregate C. Yes Commercial Auto Liability: Combined Single Limit, Bodily Injury/Property Damage $1,000,000.00 1-15 LOBBYIST DISCLOSURE REQUIREMENT Pursuant to Article IV of Chapter 1-2 of the Code of Ordinances of St. Lucie County, Florida, any professional consultant who utilizes the services of a lobbyist as defined in Section 1-2-62 is required to make full disclosure with the Clerk of the Court prior or concurrently with the submission of a proposal to the Board for the performance of any services for the Board. Such disclosure shall include the following: A. The name of any lobbyist employed directly or indirectly by the consultant for the purpose of influencing or attempting to influence the selection of the professional consultant by the Board. B. The name and address of the lobbyist. C. The length of such agreement, contract or understanding and the amount of any fee, gratuity, compensation or consideration paid or promised to be paid to the lobbyist either before or after hiring whether or not same is set out as compensation for the lobbying or is for other services. RFP # 08-073 EMPLOYEE HEALTH CLINIC The disclosure shall be filed with the Clerk on forms provided by the Board and such records shall be open to the public. 1-16 PUBLIC ENTITY CRIME STATEMENT A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the County, may not submit a bid on a contract to the County for the construction or repair of a public building or public work, may not submit bids on leases of real property to the County, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the County, and may not transact business with the County in excess of $10,000.00 for a period of 36 months from the date of being placed on the convicted vendor list. The County will not intentionally award publicly -funded contracts to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA" )]. The County shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the I NA. Such violation by the Recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the County. RFP # 08-073 EMPLOYEE HEALTH CLINIC $ STATEMENT OF WORK PART II 2-1 BACKGROUND The County is looking for proposals from interested parties to provide for on -site medical services to its employees, dependents and retirees enrolled in our self -funded medical plan. The County is self -funded for its medical plan with WEB/TPA as its third party administrator. Current participation in the medical plan is 1192 full time employees and 179 retirees. No claims will be submitted to the third party administrator for the health plan or workers compensation. All fees will be paid monthly by the County to the awarded proposer. The County intends to provide space for the clinic(s) using existing vacant space in the County's Logistics Center located in Ft. Pierce on Highway US 1. The square footage will be approx. 3000 square feet. The successful proposer would work with our staff to design the floor plan that best meets the needs of the County. The County would construct the space. See attached Draft Floor plan. Proposers are required to thoroughly inspect the County Logistics Center and provide assurance of its ability to operate a clinic on the premises. 2-2 SCOPE OF WORK The County seeks a company to offer on -site medical services to its employees, dependents and retirees to include but not limited to primary care, health risk assessments, call support, immunizations, injections, new hire physicals, exams and screenings (including random and required drug testing), prescriptions, pharmaceuticals, based on a drug formulary determined by the County. Disease management, and primary care case management including the ability to perform on -site X-rays and treatment of minor non -job related injuries. In addition to on -site healthcare, the County desires on -site medical services to provide health risk assessments and handle job injury services including treatment of injuries and case management. The provider will also develop and provide a wellness program to provide educational, intervention and incentive programs. The company must comply with all guidelines and regulations set forth in the Health Insurance Portability and Accountability Act (HIPAA) and Clinical Laboratory Improvement Act (CLIA). The County has designated a potential on -site medical office as indicated above. The County would like to have doctors and physician extenders on -site throughout the work week, including providing evening as well as Saturday services. 2-3 REQUIREMENTS In order to be considered by the County, all Proposals must include the information requested below. 1.Title Page — Each proposal must begin with a title page containing the words "On -Site Medical Clinic— St. Lucie County Board of County Commissioners" and the name of the firm, name of the representative, email address, telephone number of the representative having signature authority for the firm. RFP # 08-073 EMPLOYEE HEALTH CLINIC 9 2. Table of Contents 3. Proposal Summary 4. Company Background Information 5. Key Person Designation — Identify the individual who will have primary responsibility for the contract with the County 6. Exceptions and Restrictions — Should the firm take any exception to any provision or requirement contained in this RFP, it must be clearly stated in this section. 7. Claims and Complaint History — List any claims filed against the firm (or its agents or employees) with the firm's liability insurance carrierfor professional error and omissions, including the nature and resolution of such claims; list all written complaints filed with local, state or federal regulatory agencies, business organizations, or other outside agencies against the firm or any of its agents or employee within the past five (5) years, together with an explanation of their resolution. 8.Relationship with the County —The on -site medical provider will serve as an independent contractor and as such the company will provide the coverage necessary for the maintenance of their business and will hold the County harmless for any claim for damages by third party of any of their employees for negligence by the proposing company. 9. Proof of Insurance Coverage as described in this RFP. 10.All proposals' must include it's most recent financial statement audited by an independent third party. RFP # 08-073 EMPLOYEE HEALTH CLINIC 10 INSTRUCTIONS FOR PREPARING PROPOSALS 3-1 RULES FOR PROPOSALS The proposal must name all persons or entities interested in the proposal as principals. The proposal must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to this RFP. 3-2 PROPOSAL FORMAT Proposers shall prepare their Proposals using the following format: A. Letter of Transmittal This letter will summarize in a brief and concise manner, the Proposer's understanding of the Scope of Work. The letter must name all of the persons authorized to make representations for the Proposer, including the titles, addresses, and telephone numbers of such persons. An official authorized to negotiate for the Proposer must sign the Letter of Transmittal. B. Proposed Program Costs- Please include the following in your detailed pricing proposal: (25 Points) 1. Baseline fees/a flat monthly rate paid to the third party administrator based on employee population negotiated annually with the only variable rate being supplies and drugs. 2. Start-up costs / fees 3. Indicate all payment terms and conditions 4. Number of year's baseline fees are guaranteed 5. Offering of performance guarantees Indicate outcome measures you are willing to use and performance standards you are willing to guarantee including financial penalties for non-performance. C. Organization Profile, Qualifications and Experience (35 Points) This section of the proposal must describe the Proposer, including the size, range of activities, etc. Each Proposer must be authorized to do business in the State of Florida and, if a corporation, must be incorporated under the laws of one of the States of the United States, proof of same must be provided. The Proposer must emphasize its expertise in, and experience with similar programs. The proposal must identify the primary individuals responsible for supervising the work. The Proposer shall provide the County with the resumes of the primary individuals. D. Additional Information Required by St. Lucie County: Each proposer is required to answer all questions listed below: (Failure to answer all questions in Proposal Format D: Sections I thru Vl/ shall render proposal non- responsive) RFP # 08-073 EMPLOYEE HEALTH CLINIC 11 Section I: Primary Care 1. How are appointments scheduled? 2. Is the appointment scheduling process available online? 3. Describe the types of problems that can be addressed on -site. 4. How do you determine the drug formulary to be used on -site? 5. What if a disease process escalates? 6. Will your physician(s) have hospital privileges? Where? 7. Describe the primary care case management process. 8. What if the medical team is not available on the day the care is needed? 9. What if problem occurs after hours? Section II: Workers' Compensation 1. What if a medical / injury condition escalates? 2. Describe the role of the On -Site physician in conjunction with the . County's job injury case management services. 3. Describe the process for determining fitness for duty. Section III: Communication Plan & Member Services: Please provide a proposed communication plan for introducing the on -site healthcare and wellness program and reference the ongoing communication process. Outline your company's responsibilities in these processes. Please include copies of your educational materials and timelines for distribution. 1. How can employees communicate with the medical team? 2. How do you determine the standard hours of operation for member services? 3. Is your health risk assessment available both on-line and off- line? 4. Can your website be linked with the County's website? 5. Describe your ability to communicate with an employee population that is geographically dispersed. Provide examples If appropriate. 6. Discuss the frequency and type of communications that eligible persons will receive throughout the program period. 7. How can an employee access your company for Member services after hours? 9. Provide your web address and any access codes needed to explore your services. 10.Are you willing for the County to use its own branding in communication and program materials? 11.What medical equipment will you provide and are these associated costs? If these are associated costs, please provide . Section IV: Identification of High Risk Individuals: Understanding that there are a variety of methodologies for implementing a HRA/targeted intervention process, please explain in detail the HRA/targeted intervention model that your organization would recommend be implemented. RFP # 08-073 EMPLOYEE HEALTH CLINIC 12 Explain the rationale behind your recommendation. Please keep in mind that this needs to be a confidential process following all HIPAA guidelines. 1. How would your company identify high -risk members (i.e. health risk assessment, member services calls, medical claims data, pharmacy claims data)? 2. Please describe your methodology for tracking and intervening with high - risk members on an on -going basis. 3. Do you stratify members by severity of risk for complication? Please elaborate. 4. What Health Risk Assessment (HRA) do you use and how long have you used it? List all risk factors you identify in your profile. Please provide a sample HRA in your response. 5. How often do you recommend distributing the HRA? 6. Please describe turnaround time for each of the following areas: a. Providing the HRA results to individuals. b. Contacting individuals for possible interventions. c. Providing County with a summary report of the initial HRA results. 7. Please describe how your organization would provide a system to assist HRA participants' in completion of their questionnaires and in the interpretation of their personal profile. 8. What level of participation can we expect in years one, two and three of this program? 9. Describe how your organization will set and reach participation goals. 10.Do you recommend using incentives? If so, please describe the Incentives your organization recommends. 11.Please describe your plan to involve new employees in the HRA process. 12.Please describe your capabilities to update an individual's HRA record while conducting follow-up calls. 13.How does your HRA monitor and report individual change from year to year? Section V: Intervention: Please describe a typical intervention conversation. 1. Are intervention conversations monitored for quality assurance? How? 2. Describe the process for engaging the targeted individual. 3. Describe the process for persons you are unable to reach. 4. Describe and provide samples of any support materials used with the intervention. 5. Describe the process for documentation and tracking of each conversation. 6. Describe and provide samples of any management reports on intervention activity. 7. How do you line to on -site or community programs (Employee Assistance Program, Wellness Screenings, Health Fairs)? 8. Describe your methods for ensuring confidentiality of caller information. 9. Indicate what type of provider interventions and education your Plan provides and the results of these interventions. RFP # 08-073 EMPLOYEE HEALTH CLINIC 13 Section VI: Measurement Tools & Results: Provide a copy of your quality assurance program. This should include standards and measurement criteria for onsite healthcare activities, costs, outcomes, HRA, disease management, member services, member intervention, and educational materials. 1.How would you propose measuring outcomes and success of the overall program? 2.Describe your standard management reports. Describe your custom reporting capabilities and the associated costs. Please provide a recommendation and examples of reports that you would provide to the County. 3. Provide examples of the following: a. On -site healthcare activity report b. HRA and member profile c. Member participation d. Member intervention e. Financial summary/savings report f. Management reports online 4. Describe how your Plan specifically evaluates the effectiveness of primary care case management. Include any results of the evaluation as an attachment. 5. Provide all clinical indicators used to tract the success of the program and the results, if any, by year since inception of the program. Please include the following: a. Program Outcomes b. Utilization Measures (list measures) c. Member Satisfaction d. Productivity/Absenteeism (list indicators) Describe specifically how records for individuals with both personal health and job injury clinic experience will be managed. Section VII: HIPAA Compliance 1. Is your firm HIPAA compliant? 2. Describe your system for the assurance of personal health data security. 3. Has your network security systems ever been breached? Describe. D. References: This section of the proposal should list the names of both current as well as former clients and how to contact them. The Proposals must also include recent and pertinent references, including bank references, contact name, telephone number and address. (25 Points) E. Financial Resources: All proposals must include it's most recent financial statement audited by an independent third party. (10 Points) RFP # 08-073 EMPLOYEE HEALTH CLINIC 14 F. Advertising/Marketing Plan: This section should provide a detail plan on how you will advertise/market the on -site medical clinic to our employees, dependents and eligible retirees. (5 Points) 3-3. CONTRACT AWARDS: The County may enter into a contract with one (1) firm whose submittal is judged to be most advantageous to the County. Upon completion of successful negotiations, the selected firm shall be required to sign a formal agreement with the County. Firms are to understand that this RFP does not constitute an agreement or a contract. A submittal is not binding until reviewed and accepted by the Board of County Commissioners and a contract is executed by both parties. EVALUATION OF PROPOSALS Part IV RFP # 08-073 EMPLOYEE HEALTH CLINIC 15 4-1 EVALUATION METHOD AND CRITERIA A. General The County shall be the sole judge of its own best interests, the proposal, and the resulting negotiated agreement. The County reserves the right to investigate the financial capability, reputation, integrity, skill, business experience and quality of performance under similar operations of each Proposer, including stockholders and principals before making an award. Awards, if any, will be based on both an objective and subjective comparison of Qualifications and Proposers. The County's decisions will be final. The County's evaluation criteria will include, but shall not be limited to, consideration of the following: 1. Cost Proposal 25 points 2. Experience and qualifications; both yourself and staff 35 points 3. References including current and former clients 25 points 4. Financial resources, financial stability/financial report 10 points 5. Plan for advertising/marketing 5 points B. Selection A Selection Committee will review all Proposals received and establish a list in order of preference of no fewer than three Proposers deemed to be the most qualified to provide the service requested based on the criteria set forth above. Alternatively, the Board may direct the Committee to establish a "short list" of no fewer than three Proposers without establishing a priority order. The Committee or the Board may request oral presentation from the Proposers when establishing the priority list. If three or fewer Proposals are received, all Proposers shall be included in the selection process as described below. Once the list of Proposers has been prepared by the Committee, the list shall be submitted to the Board for approval. At the option of the Board, either the Board or the Committee shall attempt to negotiate a contract with the most qualified Proposer at compensation, which is fair, competitive and reasonable. If the Committee or the Board is unable to negotiate a satisfactory contract with the first Proposer, negotiations with that Proposer shall be terminated and the Committee or the Board shall attempt to negotiate a contract with the next most qualified Proposer. If these negotiations are not successful, negotiations shall be terminated with the second Proposer and attempted with the third most qualified. If the Board or the Committee is not successful in negotiating a satisfactory contract with any of the selected Proposers, the Board or the Committee shall select additional Proposers in order of their qualifications and continue negotiations until an agreement is reached or if no agreement can be reached the Board may reject all Proposals and may re -advertise for new Proposals. RFP # 08-073 EMPLOYEE HEALTH CLINIC 16 All contracts negotiated by the Committee shall be subject to final approval by the Board unless such approval is waived by the Board. RFP # 08-073 EMPLOYEE HEALTH CLINIC 17 PROPOSER INFORMATION PART V 5.1 PROPOSER INFORMATION FORM Submitted by: Proposer (Entity): Signature: Name (Typed): _ Address: City/State: Telephone: Fax: It is understood and agreed by proposer that the County reserves the right to reject any and all proposals, to make awards on all items or any items according to the best interest of the County, and to waive any irregularities in the RFP or in the proposals received as a result of the RFP. It is also understood and agreed by the proposer that by submitting a proposal, proposer shall be deemed to understand and agree than no property interest or legal right of any kind shall be created at any point during the aforesaid evaluation/selection process until and unless a contract has been agreed to and signed by both parties. (Authorized Signature) (Date) (Printed Name) Proposer must sign below to acknowledge receipt of addendum (if necessary). Amendment No. 1: Amendment No. 2: Amendment No. 3: RFP # 08-073 EMPLOYEE HEALTH CLINIC 18 QUESTIONNAIRE PART VI 6.1 PROPOSER'S QUESTIONNAIRE: This questionnaire must be filled out in its entirety and included with original and each copy of proposal. Proposer's Name: Principal Office Address: Official Representative: Individual Partnership (Circle One) Corporation If a Corporation, answer this: When Incorporated: In what State: If Foreign Corporation: Date of Registration with Florida Secretary of State: Name of Resident Agent: Address of Resident Agent: President's Name: Vice -President's Name: Treasurer's Name: Members of Board of Directors: If a Partnership: Date of organization: General or Limited Partnership*: RFP # 08-073 EMPLOYEE HEALTH CLINIC 19 Questionnaire (continued) Name and Address of Each Partner: NAME ADDRESS * Designate general partners in a Limited Partnership I. Number of years of relevant experience in operating similar business: 2. Have any similar agreements held by proposer for a project similar to the proposed project ever been canceled? Yes() No() If yes, give details on a separate sheet. 3. Has the proposer or any principals of the applicant organization failed to qualify as a responsible bidder, refused to enter into a contract after an award has been made, failed to complete a contract during the past five (5) years, or been declared to be in default in any contract in the last 5 years? If yes, please explain: 4. Has the proposer or any of its principals ever been declared bankrupt or reorganized under Chapter 11 or put into receivership? Yes() No() If yes, give date, court jurisdiction, action taken, and any other explanation deemed necessary. 5. Person or persons interested in this Qualification Form (have) (have not) been convicted by a Federal, State, County, or Municipal Court of any violation of law, other than traffic violations. To include stockholders over ten percent (10%). (Strike out inappropriate words) Explain any convictions: RFP # 08-073 EMPLOYEE HEALTH CLINIC 20 Questionnaire (continued) 6. Lawsuits (any) pending or completed involving the corporation, partnership or individuals with more than ten percent (10%) interest: A. List all pending lawsuits: B. List all judgments from lawsuits in the last five (5) years: C. List any criminal violations and/or convictions of the proposer and/or any of its principals: WITNESSES: IF INDIVIDUAL: Signature Signature Print Name Print Name WITNESSES: IF PARTNERSHIP: Signature Print Name of Firm Print Name Address By: Signature (General Partner) (Print Name) (Print Name) WITNESSES: IF CORPORATION: Signature Print Name of Corporation Print Name Address By: President Attest: Secretary (CORPORATE SEAL) RFP # 08-073 EMPLOYEE HEALTH CLINIC 21 0 c i '� 00 ` I b � J nip z ; A � i y y�roOl 0 N Oil II i C 5C Mtj n i I � I To: Submitted By: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Agenda Request Board of County Commissioners Growth Management Item Number VI -El Date: 9/23/08 Consent [ X ] Regular [ ] Public Hearing [ ] Leg. [ ] Quasi -JD [ l Presented By irector Request to approve purchase of EQ #08-351; Fujitsu flatbed, color scanner. See attached memorandum. 102-15101-564000-100 — Capital Equipment; Administration Due to savings of $25,000 for EQ#08-106 file system that will not be purchased. N/A Staff recommends that the Board approve purchase of EQ #08-351 for $5,250. IT Quote attached and specifications of scanner. COMMISSION ACTION: ® APPROVED DENIED OTHER Approved 5-0 County Attorney (Printed Name) Asst. Co. Administrator.: (Printed Name) CONCURRENCE: ,}Y� Douglas M. Anderson U County Administrator Coordination/ Signatures Mgt. & Budget: Purchasing: (Printed Name) (Printed Name) IYA /arkl4 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Mark Satterlee, Direct6— DATE: September 23, 2008 SUBJECT: Request to approve purchase of EQ #08-351 Fujitsu FI-6770 flatbed color scanner for $5,250 BACKGROUND: The department currently has no color scanning equipment. Our goal is to produce electronic files on the GM database or CD from hard copies or email which will contain cost, maximize resources and reduce staff labor; both for the Commissioners and numerous committee members to review agenda packages/reports/maps and to accelerate customer service to the public. The capabilities of the upgraded equipment include color scanning and accommodate paper size as large as 12" x 17" with a scanning speed of 90 ppm and holds up to 200 sheets at a time. It will also be utilized in conjunction with our Records Management Implementation Plan and Laserfiche as well as the FTP website and County website. Document storage is a County wide problem and GM is the first to create an electronic document storage system. It eliminates paper storage and makes documents more readily accessible to the public and county staff. The requested scanner is a replacement to a broken Fujitsu scanner, standard model that was disposed of and removed from inventory in 05/06 fiscal year. RECOMMENDATION/CONCLUSION: Request to approve purchase of EQ #08-351; Fujitsu Model FI6770 Flatbed color scanner for $5,250. We have a savings of $25,000 in Administration Capital Equipment because we are not purchasing the filing system that was approved this fiscal year. ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2007-2008 DEPARTMENT: GROWTH MANAGEMENT RECOMMENDED: X YES NO REVISED DIVISION: ADMINISTRATION APPROVED: I YES I NO REVIIIEdilo- EQUIPMENT: FUJITSU FI-6770 COLOR SCANNER ADDITIONAL COSTS BUDGET AMOUNT: $5,260 NEW X REPLACEMENT I YES X NO 7JUTIF!1CAT!1ON:' This equipment will be used for scanning color maps/reports, etc. into Laserfiche and on CD's for distribution to numerous committee members and Board of County Commissioners.. Document storage is a County wide problem and GM is the first to create an electronic document storage system. It eliminates paper storage and makes documents more readily accessible to the public and county staff. The requested scanner is a replacement to a broken Fujitsu scanner, standard model that was disposed of and removed from inventory in 05/06 fiscal year. IT quote #107764 REIN 9 06-Wt OUNT#: 102-15101-564000-100 CDW CDWG CDW Canada 800.581.4239 Page 1 of 1 'M Shopping Cart 0 hems Support Log On Shop CDW My Account . 4� Search for... All Products Browse All Categories ii Products Services Solutions Center What CDW Offers j; view Larger Send To An Associate • Find Similar Products Overview Main Features • Document scanner • Duplex • Ledger • 600 dpi x 600 dpi • up to 90 ppm (mono) / up to 90 ppm (color) • ADF ( 200 sheet ) • up to 15000 scans per day • Ultra SCSI / Hi -Speed USS en Fuirsu FUJITSU FI-6770 FBSCAN 90PPM W/VRS Product ID Cow Part: 1532992 Mfg. Part: PAO3576-BOOS UNSPSC: 43211711 Availability: In stock and ready for shipment . Ships same day if ordered before 4 P.M. CT Specifications are provided by the manufacturer. Refer to the manufacturer for an explanation of the pNnt speed and other ratings. Fujitsu Computer Products of America, Inc. is pleased to announce the fi-6770 and fi- 6770A, the newest addition to the family of production level scanners. These color, duplex scanners offer new intelligent functions for advanced paper handling and improved feeding technology and enhanced Image processing speeds to provide best - in -class document scanning. • Scan in color at the same speed as monochrome (Up to 9Oppm / 18Oipm @ 2OOdpi, Landscape) (Up to 80ppm/ 16Oipm @ 3OOdpl, Landscape) • 200 page capacity automatic document feeder • Scans up to 15,000 document daily • Onboard JPEG color compression • Ultrasonic double -feed detection with Intelligent • Long document scanning • Blank page detection • Dual Interface: Ultra SCSI & Hi -speed USB 2.0 • 180 degrees swivel ADF • Includes VRS Professional 4.2 with Bar Code Recognition, Acrobat® 8 Standard & ScandAll Pro software Enhance productivity with Fujitsu service and support To maintain optimum performance and reduce downtime, consider Fujitsu factory service (sold separately). From ScanCare, our total service solution, to ScanAid consumables kit, to 24/7 response time options (for ScanCare, ScanCare Plus, Basic and Basic Plus service), we provide end users with the highest level of coverage to protect their scanner investment. Fujitsu service delivers extra peace of mind. About Us Careers Newsroom Product Pricing $5,6SS.82 Price: Lease from a171.31/month Qty:i1 Terms and Conditions Contact Us Copyright © 2008 CDW Corporation t WWW.edwg,com/shop/products/default.aspx?EDC=1532992 9/8/2008 tnforme0on Tech Phone: (772) 462-1681 Fax (772) 462-1443 Sheree Bell GM - Admin. 772-462-1959 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY FORT PIERCE, FLE34982 IT Quote NAME/DEPARTMENT Date I Quote / Work Order # 109/10/20081 1077" I VENDOR INFORMATION CDW-G Mighel A. Rojas The Right Technology Phone: 866-339-5848 / 312-705-9043 Fax: 312-705-9143 Product Description Part No. Quantity Price Extended Fujitsu FI-6770 FBScan 90PPM PA03576-6005 1 5,250.00 5,250.00 )TES: Sub Total $5,250.00 Shipping Price $0.00 Price Adjustment $0.00 goods and/or services as quoted hereon have been requested in the quanity Total $5,250.00 quality stated. Quotes are valid for 30 days unless othewise stated. DOTE VALID UNTIL 10/10/2008 IF THIS QUOTE IS VALID THEN PLEASE PROCEED WITH THE PURCHASING PROCESS Administrative use only Appoved: ❑ Denied: ❑ Authorized Signature Date To: Submitted By: SUBJECT: BACKGROUND: FUNDS AVAILABLE: Agenda Request Board of County Commissioners Growth Management Item Number VI-E2 Date: 9/23/08 Consent [ X ] Regular [ ] Public [ Presentation Leg. [ ] Quasi - JD [ ] Presented By Director Approve 4th amendment to Contract C04-03-132 with Clarion & Associates to extend the term of services. See attached memorandum. 102-1510-531000-100 PREVIOUS ACTION: A 3`d amendment was approved 12/4/07 to expand the scope of services, extend the time for completion of services and change the amount of compensation. RECOMMENDATION: Recommend staff approve the amendment to the contract for extension of time and authorize the Chairman to sign. COMMISSION ACTION: APPROVED = DENIED OTHER Approved 5-0 — CONCURRENCE: �1 Douglas M. Anderson County Administrator Coordination/ Signatures County Attorney12' Mgt. & Budget: Purchasing: Asst. Co. Administrator.: Gn�r , �� Other: °Ljr'e G° Other: ` ' lry%tOt Auld Finance: U (insert) MAgenda ItemACIarion4agpnda doc INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners 141, FROM: Mark Satterlee, Directdi DATE: September 23, 2008 SUBJECT: Fourth Amendment to consultant agreement with Clarion Associates Amendments to Land Development Code Chapters 10-12 BACKGROUND: On March 9, 2004, the Board entered into a consultant agreement with Clarion Associates to provide consulting services for land use/planning assistance to the County. It includes scope of services to revise the Administration Module of the Land Development Code, Chapters 10-12. The scope of services was revised in 10/07 with the Third amendment which expired 6/1/08. There are further revisions to be drafted and additional hearings before P&Z and the Board of County Commissioners before the scope of services are completed. These services have taken longer than expected because of staff turnover. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the proposed Fourth Amendment to the March 9, 2004 consultant agreement C04-03-132 with Clarion Associates and authorize the Chairman to sign. I FOURTH AMENDMENT TO MARCH 9, 2004 CONSULTING AGREEMENT BETWEEN ST. LUCIE COUNTY AND CLARION ASSOCIATES THIS FOURTH AMENDMENT made this day of , 2008, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida (County) and CLARION ASSOCIATES, or his, its or their successors, executors, administrators and assigns (Consultant). WHEREAS, on March 9, 2004, the parties entered into a Consultant Agreement (the "Agreement") whereby the Consultant agreed to provide professional consulting services for land use/planning assistance to St. Lucie County; and WHEREAS, on September 27, 2005, the parties entered into a First Amendment amending the Time of Performance allowing for additional time to complete the work; and WHEREAS, on February 27, 2007, the parties entered into a Second Amendment extending the time of performance and expanding the scope of services; and WHEREAS, the parties desire to further amend the Agreement to amend the Time of Performance allowing for additional time to complete the work. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the Contract as follows: 1. Paragraph 4. TIME OF PERFORMANCE of the Contract shall be amended to read as follows: 4. TIME OF PERFORMANCE The Consultant shall complete all work on or before March 31, 2009. 2. All other terms and conditions of the original Agreement shall remain in full force and effect. GAATTY\AGREEMNT\c1arion-4A.wpd -1- i IN WITNESS WHEREOF, the County has hereunto subscribed and the Vendor has affixed his, its, or their names, or name, and the date aforesaid. ATTEST: beputy Clerk WITNESSES: GAATTY\AGREEMNT\c1arion-4A.wpd -2- BOARQ OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney CLARION ASSOCIATES BY: Print Name: Print Title: —_ Agenda Request Item Number WE3 Date: 9/23/08 Consent [ X ] Regular [ ] Public [ ] Presentation Leg. [ Quask JD [ ] To: Board of County Commissioners *Pented By Submitted By: Growth Managementcto SUBJECT: Approve First Amendment to Contract C08-03-189 with Municipal Corporation to extend the term of the contract until 1 /31 /09. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 102-1510-534000-100 PREVIOUS ACTION: Board approved scope of services and execution of the contract for a total amount of $28,550 on 3/18/08 for the publication of St. Lucie County's Land Development Code and Comprehensive Plans on the Municode website and will be maintained by Municode. RECOMMENDATION: Recommend staff approve the amendment to the contract for extension of time and authorize the Chairman to sign. COMMISSION ACTION: CONCURRENCE: [�E] APPROVED 0 OTHER Approved 5-0 Douglas M. Anderson County Administrator Coordination/ Signatures County Attorney ` ,, Mgt. & Budget: Purchasing Asst. Co. Administrator: Other: Other. ► �� Finance: (insert fill e INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Mark S�a�e - 46�- DATE: September 23, 2008 SUBJECT: Contract Amendment for Term Extension Municipal Corporation BACKGROUND: The Growth Management Department has been working with the vendor since March, 2008 to prepare the correct formats, graphics and subsequent updates needed to publish the Land Development Code and the Comprehensive Plan online. This task has taken longer than expected and the current deadline of 9/30/08 cannot be met. RECOMMENDATION/CONCLUSION: Request approval of the contract amendment for extension of time and authorize the Chairman to sign. FIRST AMENDMENT TO MARCH 18, 2008 AGREEMENT BETWEEN ST. LUCIE COUNTY AND MUNICIPAL CODE CORPORATION THIS FIRST AMENDMENT is dated this day of , 2008, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "County," and MUNICIPAL CODE CORPORATION, or its successors, executors, administrators, and assigns, hereinafter referred to as "Contractor." WHEREAS, on March 18, 2008, the parties entered into an Agreement (the "Agreement") which provided for the Contractor to publish the St. Lucie County Comprehensive Plan and St. Lucie County Land Development Code (the "Project"); and, WHEREAS, the Agreement provided for the Agreement to terminate on or before six months from the date the Agreement was fully executed unless extended by the parties; and, WHEREAS, the parties have determined additional time is required in order to complete the Project. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the Agreement as follows: 1. Paragraph 5, TERM, is hereby amended to read as follows: 5. This Agreement shall be effective upon the date of execution of this Agreement as written above and shall terminate on January 31, 2009, unless extended upon written agreement of the parties. 2. Except as amended herein, the remaining terms and conditions of the Agreement shall remain in full force and effect. -1- IN WITNESS WHEREOF, the parties hereunto have subscribed and the Recipient has affixed his, its, or their names, or name, and seal the date aforesaid. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: MUNICIPAL CODE CORPORATION g Aatty\agreemnt\1 a-mcc.ldc. doc BY: NAME: TITLE: -2- Agenda Request Item Number VI-E4 Date: 9/23108 Consent [ X ] Regular [ ] Public Presentation Leg. [ ] Quasi - JD [ ] To: Board of County Commissioners Pres to By Submitted By: Growth Management Director SUBJECT: Approve Second Amendment to Contract C07-07-490 with Fla. Atlantic University to extend the term of the contract until 4/01/09 additional compensation of $35,668 and delete retainage clause. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 102-15101-531000-100- Professional Services (Administration) PREVIOUS ACTION: Board approved scope of services and execution of the contract for a total amount of $47,000 on 7/24/07 and a First Amendment on 1/23/08 to extend the term. The retainage clause does not apply to this type of service and was incorporated into the contract by the previous Purchasing Director. RECOMMENDATION: Recommend staff approve the amendment to the contract for extension of time, additional compensation, deletion of the retainage clause and authorize the Chairman to sign. COMMISSION ACTION: L APPROVED 0 OTHER = DENIED Approved 5-0 Coordination/ Signatures County Attorney. Asst. Co. Administrator: Finance: Mgt. & Budget: Other: CONCURRENCE: Douglas M. Anderson County Administrator Purchasing: Other: �` z (insert file INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Mark i Aorl\-- DATE: September 23, 2008 SUBJECT: Contract Amendment for term and additional compensation Records Management Implementation services to be performed by Florida Atlantic University, Institute of Government BACKGROUND: - The Growth Management Department has been working with the consultant in preparing an implementation plan for the record management needs of the department to bring them into compliance with State Statue and Public Records Act since November, 2006. The Department of State also ordered that we become compliant. Since FAU is a government entity, they are exempt from the bid process per F.S. s.287.057(5) (f) 13. This Records Management Implementation Plan will take approximately 4-5 months to complete once the project has commenced. During the preparation of the Records Management Plan, Information Technology was not included in the process. The links to the department's database and Laser fiche are a key component to this Plan and required the resources of the I.T. Department. In addition, there were communication issues to the server to perform the tasks from the Logistics Center where the department files are now located. Also, it was discovered that previous staff did not incorporate all the files relevant to this project. These issues have finally been resolved but due to these issues the amended term of 9/30/08 is not feasible and additional compensation maybe requested. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the proposed Second amendment to the 10/1/07 consultant agreement C07-07-490 with FAU and authorize the Chairman to sign. N SECOND AMENDMENT TO OCTOBER 1, 2007 AGREEMENT WITH JOHN SCOTT DAILEY FLORIDA INSTITUTE OF GOVERNMENT AT FLORIDA ATLANTIC UNIVERSITY THIS SECOND AMENDMENT is made and entered into this day of , 2008, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida ("County") and JOHN SCOTT DAILEY FLORIDA INSTITUTE OF GOVERNMENT AT FLORIDA ATLANTIC UNIVERSITY ("Consultant"). WHEREAS, on October 1, 2007, the parties entered into a Agreement which provided for the implementation of a Records Management Plan; and WHEREAS, on January 23, 2008, the parties entered into a First Amendment to the Agreement which extended the term through and including September 30, 2008; and WHEREAS, the parties desire to further amend the termof the Agreement extending it through and including April 1, 2009, and to provide for additional compensation for services to be provided during the extension. NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree to amend the Agreement as follows: 1. Paragraph 4. TIME OF PERFORMANCE shall be amended to read as follows: 4. TIME OF PERFORMANCE The Consultant shall begin work within ten (10) calendar days after the signing, execution and delivery of written notice to proceed, and shall guarantee completion of the Agreement on or before April 1, 2009. 2. Paragraph 5. COMPENSATION shall be amended to read as follows: The Consultant shall be compensated for all services rendered under this Agreement as set forth in the proposed budget contained within the Scope of Work. The total amount paid hereunder shall not exceed eighty-two thousand six hundred sixty- eight and 00/100 dollars ($82,668.00). The Consultant shall invoice the County as follows: at the end of 30 days and at the end of 60 days based upon percent of completed deliverables. The final invoice is due upon satisfactory completion of the project. Upon completion of the Agreement, the Consultant shall submit evidence satisfactory to the County that all payroll material, bills, and other indebtedness incurred by the Consultant in connection with the project have been paid in full. After the Work has been inspected and approved and after the Consultant has submitted satisfactory evidence of payment, the County's Project Manager shall promptly release the final payment. 3. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this First Amendment upon the terms and conditions above stated. BOARD OF COUNTY COMMISSIONERS ATTEST: ST. LUCIE COUNTY, FLORIDA BY: Deputy Clerk Chairman ATTEST: Secretary President BY: APPROVED AS TO FORM AND CORRECTNESS: County Attorney FLORIDA ATLANTIC UNIVERSITY BY: APPROVED AS TO FORM AND CORRECTNESS: BY: General Counsel Agenda Request Item Number_..,,,.. ,,,,.,❑ Meeting Date: 09/23/2008 Consent [ X ] Regular [ ] Public Hearing [ ] Leg. [ ] Quasi -JD [ To: Board of County Commissioners Pr ented By Submitted By: Growth Management Department a Vk Satterlee Growth Management Director SUBJECT: Request permission to advertise for one public hearing considering Draft Ordinance No. 08-033, correcting a Scrivener's Error to eliminate the second "Whereas" clause cited within Ordinance No. 07-044, adopted on December 18, 2007. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: On December 18, 2007, this Board, through Ordinance No. 07-044, amended the text of the adopted Comprehensive Plan, Future Land Use Element by adding a new Policy, 1.1.4.5 that prohibits transferring density to a parcel of land from which density has been previously transferred. RECOMMENDATION: Staff recommends that the Board authorize staff to advertise the following Public Hearing to be held on October 14, 2008 at 9:00 a.m. or as soon thereafter as possible. COMMISSION ACTION: CONCURRENCE: APPROVED DENIED ❑ OTHER Approved 5-0 -j� i Douglas M. Anderson VV County Administrator Coordination/ Signatures County Attorney E.R.D.: County Surveyor: County Engineer: Code Compliance: Other: Form No. 07-07 �I GROWTH MANAGEMENT DEPARTMENT PLANNING MEMORANDUM TO: Board of County Commissioners THROUGH: Mark Satterlee, Growth Management Directo FROM: Peter W. Jones, Planning M DATE: September 9, 2008 SUBJECT: Request permission to advertise for one public hearing considering Draft Ordinance No. 08-033, correcting a Scrivener's Error to eliminate the second "Whereas" clause cited within Ordinance No. 07-044, adopted on December 18, 2007. Background: On December 18, 2007, this Board, through Ordinance No. 07-044, amended the text of the adopted Comprehensive Plan, Future Land Use Element by adding a new policy, 1.1.4.5 that prohibits transferring density to a parcel of land from which density has been previously transferred. The ordinance inadvertently included a clause from an earlier draft and needs to be removed. Recommendation/Conclusion: Staff recommends that the Board authorize staff to advertise the following Public Hearing to be held on October 14, 2008 at 9:00 a.m. or as soon thereafter as possible. Approved by: DEPARTMJZNT-OF GROWTH MANAGEMENT ORDINANCE NO. 08-033 AN ORDINANCE CORRECTING A SCRIVENER'S ERROR TO ELIMINATE THE SECOND "WHEREAS" CLAUSE CITED WITHIN ORDINANCE NO. 07-044, ADOPTED ON DECEMBER 18, 2007; PROVIDING FOR APPLICABILITY; PROVIDING FOR FILING WITH THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. On December 18, 2007, this Board, through Ordinance No. 07-044, amended the text of the adopted comprehensive plan, future land use element by adding a new policy 1.1.4.5 that prohibits transferring density to a parcel of land from which density has been previously transferred. 2. Following the recordation of Ordinance No. 07-044, staf f determined that the second "Whereas" clau s a er's err anbeen included in the Ordinance. NOW, THERE E NE yFeBoTardCounty Commissioners of St. Lucie County, Florida: A. Ordinance No. 07-044 is hereby amended to delete the second "Whereas" clause as follows: B. All the remaining terms, findings and conditions otherwise cited in Ordinance No. 07-044, approved on December 18, 2007, shall remain in full force and effect. C. APPLICABILITY. This Ordinance shall be applicable in the unincorporated area of St. Lucie County. Underlined passages are added. 1 6+raek +0 eugh passages are deleted. D. FILING WITH THE DEPARTMENT OF STATE. The Clerk is hereby directed forthwith to send a certif ied copy of this ordinance to the Bureau of Administrative Code and Laws, Department of State, The Capitol, Tallahassee, Florida 32304. E. SEVERABILITY. If any portion of this ordinance is for any reason held or declared to be unconstitutional, inoperative or void, such holding shall not affect the remaining portions of this ordinance. If this ordinance or any provision thereof shall be held to be inapplicable to any person, property, or circumstance, such holding shall not affect its applicability to any other person, property or circumstance. F. EFFECTIVE DATE. This ordinance shall take effect upon filing with the Department of State. G. ADOPTION. After motion and second, the vote on this ordinance was as follows: Chairman Joseph E. Smith XXX Vice Chair Paula A. Lewis XXX . Commissioner Chris Craft XXX CommissMA—a CommissX PASSED AND f , 2008. ATTEST: Deputy Clerk Underlined passages are added. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney V 2 S#ruelt#hroagh passages are deleted. A s.n Ln. n•xz, Jr., CLERK OF THE CIRCUIT COURT - SAINT LUCIE COUNTY r FILE II 3162602 OR BOOK 2932 PAGE 1727, Recorded 01/30/2008 at 09:14 AM 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 O DINANCE NO.07-044 FILE NO. ORD 520071138 AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, AMENDING THE TEXT OF THE ADOPTED. -COMPREHENSIVE PLAN, FUTURE LAND USE ELEMENT AV--AQPWG A _.NEVI POLICY 4 4 d R TueT 12nnu.n,T- FILM161NM FOR TRANS AFFAIRS: P 7ENS _ Tq A P CEL OF L E P VI SQ ANIM DIkG F AILITY; FLORIDA E ART E AL TO T E DE RTMENT PROVIDING I Fj%R DATE. ___ J L_ WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has determined that once density allowed by the Future Land Use Map is transferred from one parcel of land to increase density on another parcel of land, further density increases on the parcel of land from which density is transferred promotes overcrowding of land and is inconsistent with the policy of the Board; and WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has determined that its present policies regarding Planned Unit Development permitted in the Agriculture 5 and Agriculture 2.5 Future Land Use Categories are in need of clarifica ' a h reoard to thg_defi 'ion of ope clusterilr g-req�iremftn"d nor k , rT RD E by the Boj y:,,m 'ssio rs St. aunty, F ri a: One. A e Future LanU e Ele an4.cre t y adding s shown in un eri ad _type, fo ows: adiacent Parcel of land Section Two. CONFLICTING PROVISIONS Special acts of the Florida Legislature applicable only to unincorporated areas of St. Lucie County, County Ordinances and County Resolutions, or parts thereof, in conflict with this Ordinance are hereby superseded by this Ordinance to the extent such conflict. ORD 520071 or 18, 2007 DOrdinan No. 7. Pa 1 t 1 Section Three. SEVERABILITY 2 3 If any portion of this Ordinance is for any reason held or declared to be 4 unconstitutional, inoperative or void, such holding shall not affect the remaining 5 portions of this Ordinance. If this Ordinance or any provision thereof shall be held 6 to be inapplicable to any person, property, or circumstances, such holding shall 7 Cnalicability t other perso or circu 8 9 S AP LI O OR AN10M h 11 b applicable s ted n ra s Ban12 13 aFI IN WITH T D PAR M STATE 1415 eby ' acted fort ith to end a cert' ied copy o this Ordina ce16 Laws, ant of Sta apitol, Tallahassee, onda, 17 32304. 18 19 Section Six. FILING WITH THE DEPARTMENT OF COMMUNITY AFFAIRS 20 21 The Growth Management Director shall send a certified copy of this Ordinance to 22 the Department of Community Affairs, 2555 Shumard Oak Boulevard, 23 Tallahassee, Florida 32399-2100. 24 25 Section Seven. EFFECTIVE DATE 26 27 T Ordina a hall a effect on th issuance by S to La Panning 28 ge N ice f I fin the p�na d n pli ce ' 29 a rdance it S cti 163.31 (9) or S i25.6 (4) 14 rid at s, 30 o upon the A min st lion Commi sio issu ng rd findin the ad pted 31 a endment in co pll ce in acco an a wit Section 16 184(10). 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 ------ OR BOOK 2932 PAGE 1729 1. Section Eight. ADOPTION 2 3 After motion and second, the vote on this resolution was as follows: 4 5 Chairman Joseph E. Smith AYE 6 7 is -Chairma . Lewis 8 9 m iss' ne oug w 10 11 Commis io er Charles ran e 12 13 Commis ion r Chris Cr ft 14 15 16 PASS ULY ADO 17 is 10 Day o ecember, 2007. 18;" - 19 BOARD OF COUNTY CI�SIGNERS 21 20 ST. LUCIE COON 22- 23 BY 24 25 hairmap . ✓r 26 v%A cuugr , o 27 ATT c ?� 28 i APPR ED FE 29 N N 3 c' / 31 ty Cie rc �� �' Coun tt y 33 {• 34 35 36 37 38 39 40 41 42 43 44 45 AA AGENDA REQUEST 'se c6uNTY i F L O R I D A TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. VI — F1 DATE: September 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [ X ] SUBMITTED BY: PUBLIC WORKS PRESENTED BY: DONALD B. WE T SUBJECT: Request Board approval of Amendment #1 (Time Extension) to grant contract #4600000621 with South Florida Water Management District for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement project. BACKGROUND: See attached memo. FUNDS WILL BE MADE AVAILABLE IN: N/A PREVIOUS ACTION: 4/10/2007 — Board acceptance of Budget Resolution #07-109 in the amount of $250,000.00 from SFWMD for Lakewood Park Canal Control Structures, Stormwater Drainage and Water Quality Improvement project. 2/14/2007 — Board acceptance and approval of JPA with SFWMD for Lakewood Park Canal Control Structures. RECOMMENDATION: Public Works staff recommends the Board of County Commissioners approve Amendment #1 (Time Extension) to grant contract #460000062 1 with South Florida Water Management District for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement project and approval of signature by the Chairman. COMMISSION ACTION: [ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: ti Douglas M. Anderson County Administrator C oordination/Sgpatur�s [X] County Attorney: [X] Management & Budget/Purchasing Daniel McIntyre —re, "I, ^k JA �ron [X] Originating Dept -Public Works: - [X] Copy to Finance unal B. West Shai Frances 41v� �Gouin PUBLIC WORKS DEPARTMENT ADMINISTRATION MEMORANDUM TO: Board of County Commissioners FROM: Don West, Public Works Director .411, DATE: September 23, 2008 RE: Approval of Amendment #1 (Time Extension) to grant contract #4600000621 with SFWMD for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement BACKGROUND: The project is replacement of the primary water control structures with operational gates to provide maximum flexibility for stormwater management under varying conditions. The immediate goals of this stormwater improvement project are flood control and groundwater recharge, accomplished by managing canal stages at optimum levels under variable conditions. After conducting studies to evaluate the Lakewood Park stormwater system and the downstream Fort Pierce Farms Water Control District canals, a three phased approach to the potential Lakewood Park improvements was outlined, to improve overall performance of the stormwater management system. The first phase involves improving and upgrading the primary outfall control structures for Lakewood Park Subdivision. The structures will be designed and permitted as operable gates, to replace the fixed crest weirs that currently exist. This improvement would give the County the ability to lower internal canal stages prior to major storm events, and provide greater flood protection. Likewise, during drought conditions the water could be maintained at higher levels, to improve lake aesthetics and maintain higher groundwater levels. RECOMMENDATION: Public Works staff recommends the Board of County Commissioners approve Amendment #1(Time Extension) to grant contract #4600000621with South Florida Water Management District for Lakewood Park Canal Control Structures — Stormwater Drainage and Water Quality Improvement project and approval of signature by the Chairman. h_ .F 01 SOUTH FLORIDA WATER MANAGEMENT DISTRICT AMENDMENT 4600000621-A01 AMENDMENT NO. 01 TO CONTRACT NO.4600000621 BETWEEN THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT AND ST LUCIE COUNTY This AMENDMENT NO. 01, entered into on that CONTRACT dated March 7, 2007 between "the Parties," Management District (DISTRICT), and St Lucie County (COUNTY). WITNESSETH THAT: to the South Florida Water WHEREAS, the CONTRACT may be amended with the prior written approval of the parties; and WHEREAS, the parties wish to amend the CONTRACT in order to extend the period of performance and amend the Payment and Deliverable Schedule; NOW THEREFORE, the DISTRICT and the COUNTY, in consideration of the mutual benefits flowing from each to the other, do hereby agree as follows: 1. The term of the CONTRACT is hereby extended by twelve (12) months and the expiration date, as amended, is September 6, 2009. Regardless of the actual date of execution, this AMENDMENT NO. 01 shall be effective on September 6, 2008. 2. This AMENDMENT NO. 01 shall be at no additional cost to the DISTRICT. 3. The Payment & Deliverable Schedule is also hereby revised in accordance with Exhibit "B I", attached hereto and made a part of this AMENDMENT NO. 01. Amendment No. 01 to No 460000062 1 - -- Page 1 of 2 4 SOUTH FLORIDA WATER MANAGEMENT DISTRICT AMENDMENT All other terms and conditions of the CONTRACT, as amended, remain unchanged IN WITNESS WHEREOF, the parties or their duly authorized representatives hereby execute this AMENDMENT NO.01 on the date first written above. SFWMD PROC�t ROVED By: Q •�.f/1LEI� Date: SOUTH FLORIDA WATER MANAGEMENT DISTRICT Frank Hayden, Procurement Director ST LUCIE COUNTY. Title: Amendment No. 01 to No 4600000621- -- Page 2 of 2 EXHIBIT 6611199 PAYMENT AND DELIVERY SCHEDULE TASK DELIVERABLE SCHEDULE DISTRICT (time from PAYMENT contract execution Task 1: 1-copy of progress Every 3 months Quarterly report every quarter starting from Progress throughout duration of contract Reports contract execution Task 2: 1-copy of construction September 2008 Permitting & permits & 1 copy of Construction construction contract Contract Execution Task 3 : 1-copy of progress December 2008 $100,000 Construction reports Task 4: 1-copy of progress March 2009 $100,000 Construction reports Task 5: 1-copy of progress September 2009 $50,000 Construction reports & Engineers Certification Total District $250,000 Payment Agreement # 4600000621- AO Page 1 of 1 AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): PUBLIC WORKS DEPARTMENT (4117) ITEM NO. VI-F2 DATE: 9/23/2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [x] PRESENTED BY: Don West Public Works Director SUBJECT: Request for Board of County Commissioners approval of Work Authorisation # 9 for professional engineering services for the Ridgehaven 20 Acre Site for the temporary upland dredge material management site with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase '2 Spoil Site selection. BACKGROUND: SEE ATTACHED MEMEORANDUM FUNDS AVAILABLE: Funds will be made available in the Port Budget Grant Account #--140353.4315.534000- 46501. PREVIOUS ACTION: 10124106: BOCC action to relocate the spoil site on Mr. Bell's Port Property. 03/27/07: Award of Construction Budget in the amount of $185,406.00 for removal of spoil site. 04127/07: Award of Management Services of Spoil site removal at the Port of Fort Pierce with Dredging and Marine Consultants, LLC. 10/02107: Award of WA # 7 with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 3 Shoreline Stabilization, Construction Inspection Services. 02112/08: Board of County Commissioner approval of Amendment 1 of WA # 7 for a time extension with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 3 Shoreline Stabilization, Construction Inspection Services. 05120108: Board of County Commissioners approved WA # 8 for professional services forthe Ridgehaven 20- Acre Site Boundary Survey and Legal Description. RECOMMENDATION: Public Works Staff is requesting Board approval and signature of the Chairman for approval of Work Authorization # 9 in the amount of $90,000.00 for professional services for the Ridgehaven 20-Acre Site for the temporary upland dredge material management site with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 2 Spoil Site selection. COMMISSION ACTION: CONCURRENCE: [ APPROVED [ ] DENIED --C� [ ] OTHER ti Douglas Anderson Approved 5-0 County Administr#tor [ ] County Attorney /�e [ ] Mgt. & Budget/ Purchasing Dept. *!L Mok;N- Daniel McIntyre PKJ4-C4A V boAma!%JZn Pq Copy to Finance [ ] Originating Dept Public Works Shai Frances Donald B. West Page 1 of 2 PUBLIC WORKS DEPARTMENT ADMINISTRATION MEMORANDUM TO: Board of County Commissioners FROM: Don West, Public Works Director DATE: September 23, 2008 RE: Request for Board of County Commissioners approval of Work Authorization # 9 for professional engineering services for the Ridgehaven 20-Acre Site for the temporary upland dredge material management site with Dredging and Marine Consultants, LLC for Taylor Creek Restoration Dredging Project, Phase 2 Spoil Site selection. In 1998, the County initiated the Taylor Creek Dredging and Restoration Project, to remove the muck sediments from Taylor Creek. Removal of muck sediments from the tributaries to the Indian River Lagoon is a goal of the IRL National Estuary Program. Taylor Creek/C25 Dredging Restoration Project involves the dredging of Taylor Creek from the C-25 spillway and Ft. Pierce Farms Canal No 1 to the Indian River Lagoon Intra-coastal Waterway. The project will involve the removal of approximately 210,000 cubic yards of muck sediments to restore Taylor Creek to original design depth or hard sand bottom. The accumulation of sediments over the past 40 years represents a threat to the health of the seagrasses in the Indian River Lagoon Estuary. Once the sediments are removed, Taylor Creek will function as a silt trap to accumulate silt before it is discharged to the Indian River Lagoon. In addition, the navigation channel will be restored to its full depth to benefit the public. In April, 2003, the County submitted permit applications for the entire Taylor Creek Dredging Project. In August, 2003 a decision was made to subdivide the Project into 3 Phases for purposes of permitting and construction. This decision was based upon the complexity of permitting issues and the need to expend grant funds in a timely manner. Currently, Phase 1 of the dredging has been completed. Approximately 100,000 cubic yards of muck sediments have been dredged from the navigation channel, east of the Railroad Bridge. Phase 3 construction has been completed. Improvements include stabilization of the shoreline and the banks of Taylor Creek at selected locations. Limits of the Project are between the C-25 spillway structure and the U.S. Highway 1 Bridge. Currently the County is proceeding with selection of a dredge spoil site that will be used to implement the Phase 2 dredging project. Approximately 110,000 cubic yards of muck sediment will be dredged between the Railroad Bridge and the C-25 spillway structure. The attached Work Authorization Number 9 provides for the professional engineering services that are needed to complete evaluation and assessment of the 20 acre Ridgehaven Spoil Site, including: tree surveys, endangered species surveys, topographic surveys, gopher tortoise management plan, soil surveys, canal cross sections, and permitting coordination with regulatory agencies including USDA and FAA (Airport). Page 2 of 2 Attachment "A" r amp ouvry O D A. WORK AUTHORIZATION NO.09 CONTRACT C04-12-563 FOR CONTINUING PROFESSIONAL ENGINEERING SERVICES THIS WORK AUTHORIZATION is made as of the day of , 2008, by and between the ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "County" and DREDGING & MARINE CONSULTANTS, LLC, hereinafter referred to as the "Consultant". WITNESSETH: WHEREAS, on July 13, 2004, the COUNTY entered into a Consulting Agreement (Contract No. C04-12-563) hereinafter referred to as "Contract" with the CONSULTANT to provide continuing professional engineering services; and, WHEREAS, pursuant to the Contract, the CONSULTANT is to provide the professional services as outlined in this individual work authorization; and, NOW, THEREFORE, in consideration of their mutual promises made herein, and for other good and valuable consideration, receipt of which is hereby acknowledged by each party, the parties who are legally bound, hereby agree as follows: PROJECT: The COUNTY has determined that it would like to complete a project described below: Taylor Creek Restoration Dredging Project Phase 2 Additional TUMMA Assessments — Engineering Services (hereinafter referred to as "the Project".) 2. SERVICES: The COUNTY has determined that it would like to utilize the services of the CONSULTANT in the completion of the Project, to provide professional engineering services for the Project under the pricing, terms and conditions of the continuing contract (C04-12-563). The services to be provided by CONSULTANT on the Project shall be for those as outlined in the Scope of Services attached hereto as Exhibit "A" and according to the schedule attached hereto as Exhibit "C" which are attached hereto and made a part of this work authorization and incorporated herein. 3. COMPENSATION: The cost to perform all services as described in the attached Scope Of Services shall be billed on an hourly basis, and shall not exceed a total amount of ninety thousand and 00/100 dollars ($90,000.00), as further detailed in Exhibit "B". Fage 1 of 2 V 4. CONTRACT DOCUMENT: Except as amended hereby, all of the original terms and conditions in the Continuing Contract shall remain in full force and effect. 5. TIME OF COMPLETION: a. It is hereby understood and mutually agreed by and between parties hereto that the time of completion is an essential condition of this Contract, time being of the essence. b. Consultant shall commence work per the written Notice To Proceed, and shall complete all work within the time specified in the Exhibit "C". C. The period herein above specified for project completion may be extended by such time as shall be approved by the County Administrator or her designee, or the Contract may be cancelled by the County Administrator with the County invoking all rights and remedies thereof. d. Where any deductions from or forfeitures of payment in connection with the work of this Contract are duly and properly imposed against the CONSULTANT, in accordance with the terms of the Contract, State Laws, governing ordinances or regulations, the total amount thereof may be withheld from any monies due or to become due the CONSULTANT under the Contract; and when deducted, shall be deemed and taken as payment in such amount. IN WITNESS WHEREOF, the parties hereto have executed this Addendum in multiple copies, each of which shall be ponsidered an original on the following dates. BOARD OF COUNTY COMMISSIONERS ATTEST: ST. LUCIE COUNTY, FLORIDA BY: Deputy Cleric Chairman APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: DREDGING & MARINE CONSULTANTS BY: Print Name: Title: Page 2 of 2 Attachment "B" September 2, 2008 DMC PN: 08-002-12 Mr. Donald B. West, P.E. Director of Public Works St. Lucie County 2300 Virginia Ave, 2"d Floor, Annex Room 229 Ft. Pierce, FL 34982 RE: Taylor Creek Restoration Dredging Project Phase 2 Additional TUMMA Assessments Engineering Services; Scope of Services, Budget, and Schedule Dear Mr. West: Dredging & Marine Consultants, LLC (DMC) is pleased to submit this proposal with supporting exhibits for the above referenced project. At your request, we have attached the three exhibits: Exhibit A - Scope of Services, Exhibit B - Budget, and Exhibit C — Schedule. This scope includes the services necessary to evaluate the Ridgehaven property and prepare a report on the environmental and engineering feasibility of utilizing this as a potential Upland Dredge Material Management Site for the Taylor Creek Dredging, Phase 2. The work will involve property ownership verification, conceptual design of selected site, topographic and tree surveys, vegetation and species surveys, Airport, FDOT and FAA requirements for site utilization as well as any coordination, meetings and reports required by supporting review agencies such as USDA. DMC is able to commence work immediately upon receipt of the County's Notice to Proceed. We look forward to working with St. Lucie County. Respectfully, Dredging & Marine Consultants, LLC Shailesh K. Patel, M.Sc., CPSSc. Project Manager CADMC PROJECTS\002 -St. Lucie County\07-002-12 Taylor Creek Dredging AdditionalTUMMA Assessment\08-002-12 St.LucieCounty TaylorCreekDredging Phase 2 TUMMA Assessment Proposal Coverltr09-02-08.doc Page 1 of 5 Exhibit A Scope of Services Project: Taylor Creek Restoration Dredging Project Phase 2 Additional TUMMA Assessment Client: St. Lucie County County Project Manager: Mr. Donald B. West, P.E. DMC Project Manager: Mr. Shailesh K. Patel, M.Sc., CPSSc. DMC Project Number: 08-002-12 Scope of Services Task 1: Environmental and Engineering Assessments: This task will include field visits to the Ridgehaven site at the St. Lucie Airport, to evaluate as dredged material management location for the Phase 2 dredging of Taylor Creek. Our engineers and ecologists will review the site for any environmental issues and challenges pertaining to both upland flora and fauna including threatened and endangered species. A tree survey of protected species will be conducted to comply with County zoning. Field meetings and surveys for Scrub Jay and Gopher Tortoise habitat will be coordinated with FDEP, FWC and St. Lucie Environmental Resources Department (ERD). This will include preparation of a Gopher Tortoise Management Plan in coordination with the County's ERD. The site will also be assessed to facilitate dredge capacity, potential surrounding impacts and issues, as well as for temporary dredged material treatment, storage and hauling. We will coordinate a preliminary site compatibility meeting with regulatory agencies for their input on this site in terms of permitting requirements and restrictions. This task will also provide a potential cost for utilization of any suitable location as well as a generic site plan for the selected area. DMC staff will assist with coordinating parcel identification for potential land transfer issues between County and the Airport/FDOT and will assist with FAA Site Impact Survey and further coordination of queries and information with the USDA staff as required. Task 2: Topographic and Tree Location Surveys: This task will include a Topographic surveying to develop one foot contours of the selected site. Additionally, cross sections will extend into the center of the creek/canal adjacent to the property on the west. Vertical datum shall be determined by the client prior to the commencement of work on the site, Horizontal and vertical datum will be tied to local NGS control. This task will also include a Tree Location Survey to locate all trees 4" or great at breast height, Pepper heads and Australian pine stand at parameters of heads/stands. Page 2 of 5 The Topographic and Tree Location Surveys will be prepared under the direct supervision of a professional surveyor and mapper registered in the State of Florida, in accordance with the Minimum Technical Standards for surveying in the State of Florida, pursuant to Chapter 61 G17-6, Florida Administrative Code. Task 3: Reports and Meetings: This task will involve providing the County with a report of our findings for this site. DMC will also assist the County in preparing reports associated with any Airport Impact Surveys for FAA/FDOT. We anticipate six meetings with the County and Airport staff as well as any regulatory agencies associated with the FAA, FDOT, USDA and potentially two meetings with the County Commission regarding the findings. CADMC PROJECTS\002 -St. Lucie County\08-002-12 Taylor Creek Dredging TUMMA Assessment\08-002-12St.LucieCounty TaylorCreekDredging Phase 2 Additional TUMMA Assessments Scope Exhibit A09-02-08.doc Page 3 of 5 Exhibit B Budget Project: Taylor Creek Restoration Dredging Project Phase 2 Additional TUMMA Assessments Client: St. Lucie County County Project Manager: Mr. Donald B. West, P.E. DMC Project Manager: Mr. Shailesh K. Patel, M.Sc., CPSSc. DMC Project Number: 08-002-12 Budget Task Description Cost ($) 1 Environmental and Engineering Assessments 40,295.00 2 Topographic and Tree Location Surveys 39,905.00 3 Reports and Meetings 9,800.00 TOTAL 90,000.00 C:\DMC PROJECTS\002 -St. Lucie County\08-002-12 Taylor Creek Dredging TUMMA Additional Assess ment\08-002-12St.LucieCounty TaylorCreekDredging Phase 2 Additional TUMMA Assessments BudgetExhibit B 09-02-08.doc Page 4 of 5 Dredging & Marine ConsuBants ENGINEERS • SCIENTISTS \ 4 w � \ ƒ � Q E �k o—� % 22� 2 k2$ @ ■ \ M § 0 u u 2 ��•guu cc 2 a a ° I o a-0000 gaff 5 of 5 c t \ 0. 7 JJf j % 5 2 ) ■ ■ . \ 3 LL a c >ecVngaMadne Co_ka --JJ ENGINEERS •SCIENTISTS AGENDA REQUEST COi.,i NTY F L Q R I D A TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. VI — F3 DATE: September 23, 2008 REGULAR [ ] PUBLIC HEARING [ J CONSENT [ X ] SUBMITTED BY: PUBLIC WORKS PRESENTED BY:Azuuc#-�-% ONALD B. IVEST SUBJECT: Approval of Work Authorization #3 to Continuing Contract #C07-07-385 with Kimley-Hom and Associates, Inc. for Professional Roadway Design Services — St. James Drive PedestrianBicycle Pathway Project in the amount of $55,000. BACKGROUND: See attached memo. FUNDS WILL BE MADE AVAILABLE IN: 101002-4112-563003-k43106 Transportation Trust — Constitutional 101002-4112-563005- 43106 Transportation Trust — Constitutional PREVIOUS ACTION: Approved Agenda C-8A, March 14, 2006, and Approved Agenda C-10C, April 25, 2006, (attached). RECOMMENDATION: Staff recommends Board of County Commissioners approve of Work Authorization #3 to Contract C07-07-385 with Kimley-Horn and Associates, Inc. in the amount of $55,000 for the design, engineering and permitting of the St. James Drive Pedestrian/Bicycle Pathway project and have the Chairman sign the work authorization. COMMISSION ACTION: [ xr APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 [X] County Attorney: Daniel McIntyre CONCURRENCE: Douglas M. Anderson County Administrator Coordination/Signatures [X] Management & Budget/Purchasing: y� Marie Gouin [X] Originating Dept -Public Works: 0 • [X] Copy to Finance D h (!=o4B. West Shai Frances Agenda; Page 1 of 2 PUBLIC WORKS DEPARTMENT ADMINISTRATION MEMORANDUM TO: Board of County Commissioners FROM: Don West, Public Works Director r"P - DATE: September 23, 2008 RE: Work Authorization #3 — Kimley-Horn and Associates, Inc. St James Drive Pedestrian/Bicycle Pathway Project BACKGROUND: In 2002, the Board approved the submittal of two (2) Transportation Enhancement grants to FDOT. On March 14, 2006, the BOCC approved funding of $55,000 from contingency funds for the design, engineering and permitting of the St. James Drive Pedestrian/Bicycle Pathway project. As FDOT funds will be available for construction of the project in FY 2009-2010, staff is requesting.approval of Work Authorization #3 to Kimley-Hom and Associates, Inc. Continuing Contract C07-07-385 for $55,000 for the design, engineering and permitting of the St. James Drive Pedestrian/Bicycle Pathway project and authorization for the Chairman to sign. RECOMMENDATION: Staff recommends approval of Work Authorization #3 to Kimley-Hom and Associates, Inc. Continuing Contract C07-07-385 for $55,000 for the design, engineering and permitting of the St. James Drive Pedestrian/Bicycle Pathway project and authorization for the Chairman to sign. Agenda; Page 2 of 2 AGENDA REQUEST ITEM NO. C&A DATE: March 14, 2006 REGULAR [] PUBLIC HEARING [] CONSENT [X] TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY (DEPT): Grants Bill Boeffner, Grants Writer SUBJECT: Authorize a request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge. BACKGROUND: In 2002, St.,Lucie County submitted two Transportation Enhancement grant Applications. One was for a sidewalk on St. James Drive from Rivers Edge Elementary to the Oxbow Environmental Center and the second was for a pedestrian bridge across Canal 80 at Avenue J. The Avenue J project was funded at $77,000. The St. James Drive project was funded at $200,000. Both projects were placed in the FDOT work schedule for 06-07 (See attached 5-Year Transportation Plan). Due to escalating construction costs during the four years since the grant applications were submitted, there is insufficient funding to complete both projects. FDOT District 4 was consulted regarding this and a recommendation was made by County staff to combine the funding for the two projects into one. FDOT advised approval of the MPO would have to be secured before FDOT could formally consider the request. Staff is recommending that funding for the St. James Drive project be transferred to the Avenue J Pedestrian Bridge Project since the cost of the St. James Drive project is expected to exceed all funding available. With funding for the two projects combined, there will be adequate funding for the Avenue J Project. The County has received cost estimates for the Avenue J bridge project as follows: Engineering Services $49,383 Construction $254,453 Total $303,836. If funding for the two projects is combined, available funding would be as follows: St. James Sidewalk FDOT $200,000 St. James Sidewalk Local Contribution $50,000 Avenue J Pedestrian Bridge FDOT $77,000 Avenue J Pedestrian Bridge Local Contribution $18,000 Total $345,000 Cost estimates provide by Inwood Consulting Engineers are attached. FUNDS AVAIL.: NA PREVIOUS ACTION: During 2002, the Board approved the submittal of the two Transportation 'Enhancement grants to FDOT. Attachment 1; Page 1 of 2 RECOIr2IENDATION: COMMISSION ACTION: [ x ] APPROVED [ ] OTHER: Staff recommends the Board authorize the request to the St. Lucie County MPO and Florida Department of Transportation to combine grant funding for two Transportation Enhancement grants for St. James Drive Sidewalk and Avenue J Pedestrian Bridge into one project to fund the construction of the Avenue J Pedestrian Bridge. County Attorney: Originating Dept:��/I [ ] DENIED Approved 5-0 CONCURRENCE:,' Dou as Anderson County Administrator %..00raination/Signatures Mgt i Budget: Public Works: Purchasing: Fxruu=& : Attachment 1; Page 2 of 2 AGENDA REQUEST ITEM NO. C1 aC DATE: April 25, 2006 REGULAR PUBLIC HEARING [] CONSENT [X] PRESENTED BY: TO: Board of County Commissioners Bill Hoeffner, Grants Writer SUBMITTED BY (DEPT): Grants Authorize the submittal of a grant application to the FOOT Transportation SUBJECT: Enhancement Program for funding of 5200,000 to construct a sidewalk on James Drive from River's Edge Elementary School to the Oxbow Environmental Center. Also authorize the acceptance of the grant if funding is awarded. BACKGROUND: In 2002, St. Lucie County submitted two Transportation Enhancement grant applications. One was for a sidewalk on St. James Drive from Rivers Edge Elementary to the Oxbow Environmental Center and the second was for a pedestrian bridge across Canal 80 at Avenue J. The Avenue J project was funded at $77,000. The St. James Drive project was funded at $200,000. Both projects were placed in the FOOT work schedule for 06-07. Due to escalating construction costs during the four years that elapsed between submittal of the grant application and the funding of the project, there was insufficient funding to complete both projects. FOOT District 4 was consulted regarding this and a recommendation was made by County staff to combine the funding for the two projects into one: the Avenue J Pedestrian Bridge. The BOCC approved this recommendation on 3/14/2006. In addition, in order to allow the St. James sidewalk project to continue moving forward, the BOCC approved $55,000 in funding from contingency funds to be utilized for design, engineering, and permitting of the St. James sidewalk project. The BOCC also recommended at the 3/14/2006 meeting that County staff re -submit this project for Transportation Enhancement funding in the next Transportation Enhancement grant cycle. The current estimated cost of this project is $255,000 with $55,000 for design, engineering and permitting and $200,00 for construction. Design, engineering, and permitting will be accomplished within the next year. Funds to be provided through the Transportation Enhancement grant, will not be made available until FY 2009-2010. Inflation during the next four years, at 10% per year, could increase construction costs by 60%. Therefore, construction costs are being estimated to be $320,000. Because St. Lucie County is limited obe ng awarded $640,000 in Transportation Enhancement funds in this applicationcycle because the County is additionally submitting an application for a sidewalk on Angle Road that has a considerably higher cost, the application for the St. James sidewalk is being limited to $200,000. FUNDS AVAIL: This grant does not require a match. However, e probabilithas beeny of feeding is improved if a match is provided. The $55, 000 the BOCC for design, engineering, and permitting will serve as match. These funds are available in 001-4115-563000-43106. An additional $120,000 will be made available in the Capital Improvement Plan in future years to cover anticipated inflationary increases in construction costs. Attachment 2; Page 1 of 2 PREVIOUS ACTION: During 2002, the Board approved the submittal of a grant application for this project to the Transportation Enhancement Program. On 3/14/2006, the BOCC approved the transfer of funds awarded through the Transportation Enhancement Program for this project to the Avenue J Pedestrian Bridge Project. The BOCC also approved, on 3/14/2006, funding of $55,000 for design, engineering, and permitting of the project. RECOMMENDATION: Staff recommends the Board for $200,000 in funding for Transportation Enhancement is awarded. COMISSION ACTION: [ x] APPROVED [ ] OTHER: [ ] DENT Approved 5-0 County Attorney: Originating Dept:�s ppp authorize the submittal of a grant application the St. James Sidewalk project to the Program and the acceptance of the grant if it CONCURRE 64uqlas Anderson County Administrator Coordination/Si natures Mgt G Budget: Public Works: 11 Purchasing: 8inanw: Attachment 2; Page 2 of 2 _ o COUNTY1i F L O R I D A PROJ/PROG #43106 WORK AUTHORIZATION NO.03 CONTRACT C07-07-385 FOR CONTINUING PROFESSIONAL ROADWAY DESIGN SERVICES THIS WORK AUTHORIZATION is made as of the 23rd day of September, 2008, by and between the ST. LUCIE COUNTY, a political subdivision of the State of Florida, hereinafter referred to as the "County" and KIMLEY-HORN AND ASSOCIATES, INC. hereinafter referred to as the "Consultant". WIT NESSETH: WHEREAS, on July 24, 2007 the COUNTY entered into a Consulting Agreement (Contract No. C07-07-385) hereinafter referred to as "Contract" with the CONSULTANT to provide continuing professional Roadway and Intersection Design; and, WHEREAS, pursuant to the Contract, the CONSULTANT is to provide the professional services as outlined in this individual work authorization; and, NOW, THEREFORE, in consideration of their mutual promises made herein, and for other good and valuable consideration, receipt of which is hereby acknowledged by each party, the parties who are legally bound, hereby agree as follows: PROJECT: The COUNTY has determined that it would like to complete a project described below: ST. JAMES DRIVE PEDESTRIAN/BICYCLE PATHWAY (hereinafter referred to as "the Project".) 2. SERVICES: The COUNTY has determined that it would like to utilize the services of the CONSULTANT in the completion of the Project, to provide professional engineering services for the Project under the pricing, terms and conditions of the continuing contract (C07-07-385). The services to be provided by CONSULTANT on the Project shall be for those as outlined in the Scope of Services attached hereto as Exhibit "A" and according to the schedule attached hereto Page 1 of 3 as Exhibit "C" which are attached hereto and made a part of this work authorization and incorporated herein. 3. CONSTRUCTION COSTS: The construction costs of the Project for which the CONSULTANT will render the Professional Services are estimated by the COUNTY not to exceed $1,000,000 or any other costs or fees as otherwise described under the "Consultants Competitive Negotiation Act", (CCNA). 4. COMPENSATION• The cost to perform all services as described in the attached Scope Of Services shall be billed on an hourly basis, and shall not exceed a total amount of Fifty -Five Thousand ($55,000.00 ) Dollars as further detailed in Exhibit "B" 5. CONTRACT DOCUMENT: Except as amended hereby, all of the original terms and conditions in the Continuing Contract shall remain in full force and effect. 6. TIME OF COMPLETION: a. It is hereby understood and mutually agreed by and between parties hereto that the time of completion is an essential condition of this Contract, time being of the essence. b. Consultant shall commence work per the written Notice to Proceed, and shall complete all work on or before April 28, 2009, as further described in Exhibit "C". C. If the work is not fully completed according to the terms of the Contract and within the time limits stipulated herein, it is hereby acknowledged that the COUNTY will suffer damages which are not capable of ascertainment or calculation, and therefore the CONSULTANT shall pay the COUNTY, as liquidated damages, a sum of One Hundred Dollars 100.00) per day for each day following the required completion date, until the date upon which actual completion occurs. d. The period herein above specked for project completion may be extended by such time as shall be approved by the County Administrator or his designee, or the Contract may be cancelled by the County Administrator with the County invoking all rights and remedies thereof. e. Where any deductions from or forfeitures of payment in connection with the work of this Contract are duly and properly imposed against the CONSULTANT, in accordance with the terms of the Contract, State Laws, governing ordinances or regulations, the total amount thereof may be withheld from any monies due or to become due the CONSULTANT under the Contract; and when deducted, shall be deemed and taken as payment in such amount. IN WITNESS WHEREOF, the parties hereto have executed this Addendum in multiple copies, each of which shall be considered an original on the following dates. Attachment 3 Page 2 of 3 ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: ATTEST CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY WITNESSES: KIM ND ASSOCIATES, INC. awdoo BY: MC1)yl e zwl Print Name: ���. e&i T Title: Vicc pres is Attachment 3 Page 3 of 3 rM Kimley-Horn M and Associates, Inc. a July 17, 2008 Buie 900 60121st Street Mark DiMascio Vero Beech, Paida 32960.0e61 St. Lucie County Parks and Recreation Department 2300 Virginia Ave. Ft. Pierce, FL 34982 772-462-2551 RE: St. James Drive Pedestrian/ Bicycle Pathway Project Dear Mr. DiMascio: As requested we have prepared a scope and fee proposal for engineering services associated with the pedestrian facility improvements along the east side of NW St. James Drive. This proposal includes limited topographic survey, sidewalk design and permitting. The limits of the improvements extend between Rivers Edge Elementary School driveway to the Oxbow Eco-Center (NW Hatches Harbor), which equates to approximately 4,500 linear feet. We appreciate this opportunity to work with St. Lucie County and look forward to participating in this project. Should you have any questions, please feel free to contact me at 772-794-4083. Sincerely, ■ TEL 772 562 7961 FAX 772 562 999 INC. UAProje 0000ML lamp SWK Project'& James Sidewalk.doe Attachment 4; Page 1 of 4 Kimley-Morn �J and Associates, Inc. Exhibit A Scope of Services Task I — Survey Topographic survey data will be collected within the project limits from the northbound outside travel lane to a minimum of 10 feet beyond the right-of-way line. Topographic data will extend a minimum-20 feet beyond the right-of-way line adjacent to the Oxbow Eco Center. All above ground appurtenances within the project limits will be located and project horizontal and vertical control will be established. Task 2 - Sidewalk Design and Permitting We will utilize the design survey to develop design documents to support the construction of the contemplated pedestrian improvements. The sidewalk improvements will be designed to meet pertinent Florida Department of Transportation and County standards, as well as all applicable ADA regulations. We will utilize the latest version of the FDOT Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways ("Florida Greenbook") and 2008 FDOT Standard Specifications for Road and Bridge Construction. The sidewalk improvements will tie into the existing sidewalk just north of Rivers Edge Elementary School and extend to the entrance at the Oxbow Eco Center. We will incorporate one designated pedestrian crossing to permit safe crossing of the St. James Drive/ Blanton Boulevard intersection along the east side. The design will consist of a 6 foot wide, 4" thick concrete sidewalk to be constructed within the County right-of-way. Contingent upon authorization from the South Florida Water Management District, we will design the sidewalk to meander in and out of the Oxbow Eco Center property, within the limits of the survey as described in Task 1. The pedestrian improvements are anticipated to terminate at the Oxbow Eco Center driveway and are not contemplated to extend into or along the Oxbow Eco Center entrance drive. It is anticipated that this project will qualify for a No Notice General SFWMD or Department of Environmental Protection Permit. The consultant will coordinate the improvements with the appropriate permitting agencies. Attachment 4; Page 2 of 4 Mnmley-Horn M - and Associates, Inc. Exhibit B Compensation We will provide the services described in Task l and 2 for a lump sum aamount of $55,000, inclusive of expenses. For informational purposes a breakdown of the individual tasks are provided below. • Task 1- Survey $12,600 • Task 2 - Sidewalk Design and Permitting $42,400 Attachment 4; Page 3 of 4 CI /� Kimley-Horn and Associates, Inc. Exhibit C Schedule Upon authorization to proceed by the COUNTY, final design documents are expected to take seven (7) months from the Notice to Proceed (NTP). Milestone dates: NTP anticipated on or before 30% Design Drawings 60% Design Drawings 90% Design Drawings Final Design Drawings 9f9/08 I1/4/O8 12/2/08 2/1009 4/28b9 Attachment 4; Page 4 of 4 AGENDA REQUEST ITEM NO. VI-F4 DATE: September 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: ROAD & BRIDGE (4108) PRESENTED QY: ,_ cZa Road & Bridge Mana r SUBJECT: Approval of Equipment Requests (EQ08-355 & EQ08-356) to purchase two 10 inch Hydraulic Trash pumps not to exceed the total amount of $82,000. BACKGROUND: See attached memorandum. FUNDS WILL BE MADE AVAILABLE IN: 101003-4108-564000-400 Capital Equipment PREVIOUS ACTION: N/A RECOMMENDATION: Approve Equipment Request (EQ08-355 & EQ08-356) to purchase two 10 inch Hydraulic Trash pumps not to exceed the amount of $82,000. COMMISSION ACTION: [ APPROVED [ ] DENIED [ OTHER: Approved 5-0 CONCURRENCE: C1 Douglas M. Anderson County Administrator Coordination/Signatures " County Attorney:Y Management & Budget & Purchasing law •,v K a-1 P,,- Dan McIntyre Marie Gouin Originating Dept: Public Works: P - Other: ��+auley Da :ald B. West Finance: (Check for Copy only, if applicable) � Page 1 of 2 TO: FROM: DATE: ROAD & BRIDGE DEPARTMENT MEMORANDUM Board of County Commissioners Donald Pauley, Road & Bridge Manage September 23, 2008 RE: Two Hydraulic Trash Pumps ************************************************************************************************ BACKGROUND During Tropical storm Fay the Road & Bridge Drainage Division needed to rent several pumps to help with emergency flooding issues throughout the County. These pumps are not always available in emergency situations. The Road & Bridge Division has saved monies from not purchasing some budgeted items and would like to purchase two 10" Hydraulic trash pumps off of the Florida Sheriffs Association Contract not to exceed a total of $82,000 (See Al & A2). Budgeted Amount Actual Cost Savings Pipe Lifter (EQ08-253) $6,000.00 $0.00 $6,000.00 Steel Drum Roller (EQ08-254) $55,000.00 $53,860.00 $1,140.00 Dewatering System (EQ08-255) $75,000.00 $0.00 $75,000.00 TOTAL $136,000 $53,860.00 $82,140.00 RECOMMENDATION Approve Equipment Requests (EQ08-355 & EQ08-356) to purchase two 10 inch Hydraulic Trash pumps not to exceed the total amount of $82,000. Page 2 of 2 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2007-2008 DEPARTMENT: PUBLIC WORKS RECOMMENDED: IX IYES I NO I IREVISED DIVISION: ROAD & BRIDGE - DRAINAGE APPROVED: I IYES I NO i REVISED EQUIPMENT: 10" Hydraulic Trash Pump ADDITIONAL COSTS]l BUDGET AMOUNT: $41,0001X INEW REPLACEMENT �AYES XINO 0 JUSTIFICATION: During Tropical storm Fay the Road & Bridge Drainage Division needed to rent several pumps to help with emergency flooding issues throughout the County. These pumps are not always available in emergency situations. The Road & Bridge Division has saved monies from not purchasing some budgeted items would like to purchase two 10" Hydraulic trash pumps off of the Florida Sheriffs Association Contract not to exceed a total of $82,000. Budgeted Amount Actual Cost Savings Pipe Lifter (EQ08-253) $6,000.00 $0.00 $6,000.00 Steel Drum Roller (EQ08-254) $55,000.00 $53,860.00 $1,140.00 Dewatering System(EQ08-255) $75,000.00 $0.00 $75,000.00 TOTAL $136,000 $53,860.00 $82,140.00 Al EQUIPMENT REQ#: EQ08-355 1ACCOUNT#: 101003-4108-564000-400 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2007-2008 DEPARTMENT: PUBLIC WORKS RECOMMENDED: X YES NO REVISED DIVISION: ROAD & BRIDGE - DRAINAGE APPROVED: YES NO REVISED 77777777 �h EQUIPMENT: 10" Hydraulic Trash Pump ADDITIONAL COSTS 11 BUDGET AMOUNT: $41,000 X NEW REPLACEMENT YES X NO »N" �S F ,x '3 '^tE f ".XYtM.Sd'n wsx i Y-;,..i*''SY' %i e),uS.Y y^ff $ ` A '�+..•. , x. .. cx. [. ., .... ,vv "u.^. 3'P,i;h "'m°'' k#., , JUSTIFICATION: During Tropical storm Fay the Road & Bridge Drainage Division needed to rent several pumps to help with emergency flooding issues throughout the County. These pumps are not always available in emergency situations. The Road & Bridge Division has saved monies from not purchasing some budgeted items would like to purchase two 10" Hydraulic trash pumps off of the Florida Sheriffs Association Contract not to exceed a total of $82,000. Budgeted Amount Actual Cost Savings Pipe Lifter (EQ08-253) $6,000.00 $0.00 $6,000.00 Steel Drum Roller (EQ08-254) $55,000.00 $53,860.00 $1,140.00 Dewatering System(EQ08-255) $75,000.00 $0.00 $75,000.00 TOTAL $136,000 $53,860.00 $82,140.00 A2 EQUIPMENT REQ#: EQ08-356 ACCOUNT#: 101003-4108-564000-400 V. AGENDA REQUEST ITEM NO. VI- Gi DATE: 9/23108 REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED Y: SUBMITTED BY: Purchasing Division Marie . Gouin, Director SUBJECT: Board approval to award Invitation to Bid (ITB) Bid #08-006 Lakewood Park Regional Park Sidewalk according to the attached tabulation of the lowest responsive, responsible bidder Sunshine Land Design Company, Inc in the amount of $85,373.00. BACKGROUND: Please see the attached memorandum. FUNDS AVAILABLE: 129-7210-563000-7692: MSTU — Parks - Infrastructure PREVIOUS ACTION: B.O.C.C. recommended approval for permission to advertise, 10/09/07, Agenda Item C9-B. RECOMMENDATION: Staff recommends Board approval to award Invitation to Bid (ITB) Bid #08-006 Lakewood Park Regional Park Sidewalk according to the attached tabulation of the lowest responsive, responsible bidder Sunshine Land Design Company, Inc in the amount of $85,373.00 and authorization for the Chairman to sign the contract as prepared by the County Attorney. COMMISSION ACTION: APPROVED O DENIED OTHER County Attorney Parks and Rec Approved 5-0 CONCURRENCE: t i Douglas M. Anderson County Administrator Coordination/Signatures Mgmt & Budget (X) Purchasing (X) i'Mo r e � rN Desiree Cimino Public Works ( ) Finance (J for copy only if applicable) PURCHASING DIVISION Office of Management and Budget MEMORANDUM TO: Board of County Commissioners FROM: Marie Gouin, Director DATE: September 23, 2008 RE: Board approval to award Invitation to Bid (ITB) Bid #08-006 Lakewood Park Regional Park Sidewalk according to the attached tabulation of the lowest responsive, responsible bidder. Background: ITB 08-006 was issued October 21, 2007 the bids were opened August 21, 2008. One Thousand three hundred and fifty-seven (1357) firms were notified, one hundred eight (108) bids were issued, and two (2) bids were received. The lowest responsive, responsible bidder is Sunshine Land Design, Inc of Stuart, Florida in the amount of $85,373.00. This bid was for the construction of approximately 2,307 SY of new 4" thick concrete sidewalk, aluminum handrails, CMP pipe culverts, concrete end wall and mitered concrete end sections in the FDOT right of way outside fence along Emerson Avenue, the length of the Lakewood Park Regional Park. Recommendation: Staff recommends Board approval to award Invitation to Bid (ITB) Bid #08-0006 Lakewood Park Regional Park Sidewalk according to the attached tabulation of the lowest responsive, responsible bidder Sunshine Land Design Company, Inc of Stuart, Florida and authorization for the Chairman to sign the contract as prepared by the County Attorney. MG/dc r BOARD OF COUNTY COMMISSIONERS PURCHASING DEPARTMENT Bid #08-006 — LAKEWOOD REGIONAL PARK SIDEWALK TABULATION SHEET OPENED: AUGUST 21, 2008 AT 2:30 P.M. ALL SUBMISSIONS ARE UNDER REVIEW. A LETTER OF INTENT TO AWARD WILL BE FAXED TO ALL BIDDERS PRIOR TO AWARD. TWO (2) submittals were received: TOTAL BID h US 1, Ft. Pierce, FL 34946 I $ 104,860.00 467-9859 SE Lionel Terrace, Stuart, FL 34997 I $ 85,373.00 (772) 283-8944 Number of companies notified*: 1357 Number of bid documents distributed*: 108 Number of bids received: 2 *per demandstar.com JOSEPH E. SMITH, District No.1 ♦ DOUG COWARD, District No. 2 ♦ PAULA A. LEWIS, District No. 3 ♦ CHARLES GRANDE, District No. 4 ♦ CHRIS CRAFT, District No. 5 County Administrator— Douglas M. Anderson 2300 Virginia Avenue — Fort Pierce, FL 34982-5652 — Phone (772) 462-1700 — TDD (772) 462-1428 website: www.co.st-lucie.fl.us 1 Page 1 of 1 Desiree Cimino - Bid Award for Lakewood Park Sidewalk Bid#08-006 From: Elaine Messier To: Cimino, Desiree Date: 8/22/2008 2:09 PM Subject: Bid Award for Lakewood Park Sidewalk Bid#08-006 CC: DiMascio, Mark Hi Desiree, Below is the information that you need for the Bid Award Agenda for Bid# 08-006 to Sunshine Land Design, Co., Inc.. We are recommending that the award of the contract for the Lakewood Park Sidewalk Project to the lowest responsive responsible bidder, Sunshine Land Design Company, Inc. in the amount of: $85,373.00. 1) Address of Vendor: Sunshine Land Design Company, Inc. 3291 S.E. Lionel Terrace Stuart, FI 34997 2) Scope of Services is as follows: To construct approximately 2,307 SY of new 4" concrete sidewalk (in the FDOT right of way outside fence along Emerson Avenue (the length of the new Lakewood Park Regional Park), aluminum handrails, CMP pipe culverts, concrete end wall and mitered concrete end section. The lump sum bid includes all or a portion of the following items listed on sheet 2E of the (St. Lucie County Capron Trail Park in Lakewood Park Emerson Ave., S.R. 607 Turn Lane) plans: mobilization, maintenance of traffic, clearing and grubbing, excavation regular, embankment, sodding, concrete class 1, concrete sidewalk 4", aluminum handrail and CMP pipe culvert (14" x 23"). Also, cuts and fills per Earthwork summary from sheet 2E. Sidewalks must be constructed in accordance with FDOT Standard Specification Section 522 and the Americans with Disabilities Act (ADA)- Nondiscrimination on the basis of Disability by Public Accommodations and in Commercial Facilities and the requirements of the ADA Accessibility Guidelines for Buildings and Facilities. 3) Account String is as follows: 129-7210-563000-7692 (MSTU- Parks - Infrastructure). If you need any additional information, please let me know. Elaine Messier Admin Support Coordinator SLC Parks and Recreation Tel: (772) 462-1524 Fax: (772) 462-1940 messiere@co. st-lucie. f 1. us file://C:\Documents and Settings\administrator\Local Settings\Temp\XPgrpwise\48AEC89... 8/25/2008 2 ITEM NO. VI- G2 DATE: 9/23/08 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Purchasing Division Marie Gouin, Director SUBJECT: Bid waiver and sole source declaration for service and purchase of parts for certain county equipment for Fiscal year 2008-2009. This is for the Solid Waste Department, Road and Bridge Division and the Central Service — Service Garage. BACKGROUND: Please see the attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: October 12, 2004 — BOCC approved bid waiver and sole source October 4, 2005 — BOCC approved bid waiver and sole source September 26, 2006 — BOCC approved bid waiver and sole source RECOMMENDATION: Staff recommends approval of the bid waiver and sole source declaration for the purchase of parts and services to the following companies: Kelly Tractor for Caterpillar, Flagler Equipment Company for Volvo and Samsung, Sierra International Machinery, LLC, Continental Biomass Industries, Inc., Lubo USA, LLC, Menzi USA, and Great Southern Equipment. COMMISSION ACTION: ( ; APPROVED O DENIED O OTHER Approved 5-0 CONCURRENCE: c� TV Douglas M. Anderson County Administrator ti Coordination/Signatures County Attorney (X) Road and Bridge (X) _ Don Pauley Solid Waste ( Central Sery (XqL o Corddeei"ro er Shinn �- (� Tu4r�J Purchasing (X) Desiree Cimino Finance (✓ for copy only if applicable) PURCHASING DIVISION Office of Management and Budget MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: August 29, 2008 RE: Bid waiver and sole source declaration for service and purchase of parts for certain county equipment for Fiscal year 2008-2009. This is for the Solid Waste Department, Road and Bridge Division and the Central Service — Service Garage. Background: Bid waiver and sole source declaration for the purchase of parts and services from the following companies: Kelly Tractor for Caterpillar equipment, Flagler Equipment Company for Volvo and Samsung equipment, Sierra International Machinery, LLC for MacPress balers and conveyors, Continental Biomass Industries, Inc. for Solid Waste Department grinder equipment, Lubo USA, LLC for C & D processing equipment, Menzi USA for the Menzi Muck equipment, and Great Southern Equipment for Gradall equipment. Each of the vendors has protected territories from each manufacturer. Recommendation: Staff recommends approval of the bid waiver and sole source declaration for the purchase of parts and services to the following companies: Kelly Tractor for Caterpillar, Flagler Equipment Company for Volvo and Samsung, Sierra International Machinery, LLC, Continental Biomass Industries, Inc., Lubo USA, LLC, Menzi USA, and Great Southern Equipment. MG/dc AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): Purchasing ITEM NO. C9G DATE: 10/12/04 REGULAR( ) PUBLIC HEARING ( ) CONSENT (X) PRESENTED BY: Ed Parker, Purchasing Director SUBJECT: Bid Waiver and. sole source declaration for service and purchase of parts for certain County Equipment for Fiscal year 2004-2005. This is for the Public Works Department, Solid Waste Division, and Central Service Department, Service Garage. BACKGROUND: Staff requests consideration for a bid waiver and sole source declaration to Kelly Tractor for Caterpillar parts and service, Flagler Construction for Volvo and Samsung parts and service, Sierra International Machinery, LLC for MacPress balers and conveyors parts and service, Continental Biomass Industries, Inc. for grinder parts and service, Lubo USA, LLC for C & D processing equipment parts and service, Menzi USA for Menzi Muck parts and services and Great Southern Equipment for Gradall parts and services. Each of the vendors have protected territories from each manufacturer. FUNDS AVAILABLE: N/A PREVIOUS ACTION: Sept. 26, 2000 BOCC approved bid waiver and sole source. Oct. 9, 2001 BOCC approved bid waiver and sole source. Oct. S, 2002 BOCC approved bid waiver and sole source. Sept. 23, 2003 BOCC approved bid waiver and sole source. RECOMMENDATION: Staff recommends approval of the bid waiver and sole source declaration for the parts and services to Kelly Tractor for Caterpillar, L.B. Smith for Volvo and Samsung, Sierra International M achinery, L LC f or M acPress b alers a nd conveyors, C ontinental B iomass Industries, Inc. for grinder, Lubo U SA, LLC for C&D processing equipment, M enzi USA for Menzi Muck and Great Southern Equipment for Gradall. COMMISSION ACTION: [5� APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Coo rdination/Sianatures County Attome)r(X) l*#-1j r-, Mgt. & Budget;() Originating Dept: Other. Finance: (Check for Copy only, if Applicable) CONCURRENCE: Anderson County Administrator Purchasing Mgr.: Other. ITEM NO. 6C DATE: 10/04/05 AGENDA REQUEST REGULAR( } PUBLIC HEARING () TO: BOARD OF COUNTY COMMISSIONERS PRESEN EDSBY: (X) SUBMITTED BY (DEPT): Purchasing Ed_ Parker, Purchasing Director SUBJECT: Bid Waiver a nd s ole source d eclaration for s ervice a nd p urchase o f parts for c ertain County Equipment for Fiscal year 2005-2006. This is for the Solid Waste Department, and Central Service Department, Service Garage. BACKGROUND: Staff requests consideration for a bid waiver and sole source declaration to Kelly Tractor for Caterpillar parts and service, Flagler Construction for Volvo and Samsung p arts a nd s ervice, S ierra I ntemational M achinery, L LC for M acPress balers and conveyors parts and service, Continental Biomass Industries, Inc. for grinder parts and service, Lubo USA, LLC for C & D processing equipment parts and service, Menzi USA for Menzi Muck parts and services and Great Southern Equipment for Gradall parts and services. Each of the vendors has protected territories from each manufacturer. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: Sept. 26, 2000 BOCC approved bid waiver and sole source. Oct. 9, 2001 BOCC approved bid waiver and sole source. Oct. 8, 2002 BOCC approved bid waiver and sole source. Sept. 23, 2003 BOCC approved bid waiver and sole source. Oct. 12, 2004 BOCC approved bid waiver and sole source. RECOMMENDATION: Staff recommends approval of the bid waiver and sole source declaration for the parts and services to Kelly Tractor for Caterpillar, Flagler Equipment Company, L.B. Smith for Volvo and Samsung, Sierra International Machinery, LLC for MacPress balers and conveyors, Continental Biomass Industries, Inc. for grinder, Lubo USA, LLC for C&D processing equipment, Menzi USA for Menzi Muck and Great Southem Equipment for Gradall. COMMISSION ACTION: CONCURRE PjQ APPROVED [ ] DENIED j ] OTHER: Approved 5-0 Doug n erso County Administrator CoordlnationlSicinatures County Attorney!( X) Mgt & Budget:;() Purchasing Mgr.;(X)-4Si� Originating Dept: Other: Other: France: (Check for Copy only, if Applicable) C AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. C-1013 DATE: 9/26/06 REGULAR( } PUBLIC HEARING ( ) CONSENT (X) PRESENTED BY: SUBMITTED BY (DEPT): Purchasing Desiree Cimino, Interim Director SUBJECT: Bid Waiver and sole source declaration for service and purchase of parts for certain County Equipment for Fiscal year 2006-2007. This is for the Solid Waste Department and Central Service Department - Service Garage. BACKGROUND: Staff requests consideration for a bid waiver and sole source declaration to Kelly Tractor for Caterpillar parts and service, Flagler Equipment Company, L.B. Smith for Volvo and Samsung parts and service, Sierra International Machinery, LLC for MacPress balers and conveyors parts and service, Continental Biomass Industries, Inc. for grinder parts and service, Lubo USA, LLC for C & D processing equipment parts and service, Menzi USA for Manzi Muck parts and services and Great Southern Equipment for Gradall parts and services. Each of the vendors has protected territories from each manufacturer. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: Sept. 26, 2000 - BOCC approved bid waiver and sole source. Oct. 9, 2001 - BOCC approved bid waiver and sole source. Oct. 8, 2002 - BOCC approved bid waiver and sole source. Sept. 23, 2003 - BOCC approved bid waiver and sole source. Oct. 12, 2004 - BOCC approved bid waiver and sole source. October 4, 2005 - BOCC approved bid waiver and sole source. RECOMMENDATION: Staff recommends approval of the bid waiver and sole source declaration for the parts and services to the following companies: Kelly Tractor for Caterpillar, Flagler Equipment Company, L.B. Smith, for Volvo and Samsung, Sierra International Machinery, LLC for MacPress balers and conveyors, Continental Biomass Industries, Inc. for grinder, Lubo USA, LLC for C&D processing equipment, Manzi USA for Menzi Muck and Great Southern Equipment for Gradall. COMMISSION ACTION: CONCURRI APPROVED [ DENIED [ ] OTHER: Approved 5-0 Doug n er Coun Pdrr Coordination/Slanatures County Attomey:(X) Mgt. & Budget:;() Purchasing Originating Dept: Other: Other - Finance: (Check for Copy only. if Applicable) 3 COGNTY f L 0 R I D A AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: SUBJECT: BACKGROUND: Office of Management & Budget ITEM NO. VI _ G3 DATE: 09/23/2008 REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) PRESENTE BY: Marie M. Gouin, Director Budget Resolution 08-289, which will correct Budget Resolution 08-273`s project assignment of $38,760 to project #48006, by reassigning the grant award to project #48005. Please see attached OMB Memo #08-59. FUNDS AVAILABLE: N/A. PREVIOUS ACTION: Board approval of Budget Resolution 08-289. RECOMMENDATION: Staff recommends that the Board approve Budget Resolution 08-289, which will correct Budget Resolution 08-273. COMMISSION ACTION: () APPROVED () DENIED () OTHER CONCURRENCE: 1 Douglas M. Anderson County Administrator Coordination/Signatures County Attorney f„pT s�, Mgmt & Budget "n Purchasing Other Other Finance (✓ for copy only if applicable) MANAGEMENT & BUDGET • • MEMORANDUM #08-59 TO: Board of County Commissioners FROM: Marie M. Gouin, Management & Budget Director DATE: September 23, 2008 RE: Correction of Assigned Project Number for Airport's Installation of Perimeter Fencing (Phase 4A) Project. On September 2, 2008, the Board of County Commissioners adopted Resolution Number 08-273 to recognize a grant from the Federal Aviation Administration (FAA) for the installation of perimeter fencing. Budget Resolution 08-273 assigned the unanticipated revenues of $38,760 to project #48006 at the St. Lucie County International Airport. The grant funds need to placed and tracked with the correct project number. Therefore, it is necessary to amend Resolution Number 08-273, which will transfer the grant from project #48006 to project #48005. Staff recommends that the Board approve Budget Resolution 08-289, which will correct Budget Resolution 08-273. RESOLUTION NO. 08-289 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Federal Aviation Administration (FAA) through a Grant Agreement, in the amount of $38,760, as funding to Install Perimeter Fencing (Phase 4A) at the St. Lucie County International Airport. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 15th day of July, 2008, pursuant to Section 129.06 (d), Florida Statutes, that such funds are hereby appropriated for the fiscal year 2007-2008, and the County's budget is hereby amended as follows: REVENUE 140136-4220-331411-48005 APPROPRIATIONS 140136-4220-563005-48005 FAA Infrastructure -Consulting Engineer After motion and second the vote on this resolution was as follows: Commissioner Joseph E. Smith, Chairperson Commissioner Paula Lewis, Vice Chairperson Commissioner Chris Craft Commissioner Doug Coward Commissioner Charles Grande XXX XXX XXX XXX XXX PASSED AND DULY ADOPTED THIS 23rd DAY OF SEPTEMBER, 2008. $38,760 $38,760 ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY rTW ITEM NO. VI-C3 C6UNTY F L O R I iD A AGENDA REQUEST DATE: September 2, 2008 REGULAR( ) PUBLIC HEARING( ) CONSENT(X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: Airport Diana D. Lewis SUBJECT: Request the Board accept the Grant Offer from the Federal Aviation Administration (FAA) and approve Budget Resolution # 08-273 in the amount of $38,760 for the next phase of the installation of perimeter fencing at the St. Lucie County International Airport. BACKGROUND: See attached memo. FUNDS AVAILABLE: FAA fund number is to be determined. Funds for the FDOT 2.5% match and the local 2.5% match are already established in 140335-4220-56300048005, PREVIOUS ACTION: The Board accepted theFDO0' TnI PUy and approved Resolution 08-100 in May 2008, The Board approved Budget Resolution 08 the Board the Grant ffer RECOMMENDATION: Staff recommends thataccept the next pha0se of the installation from the FAA (Project Number 3-12-0023-030-2008) in the amount of $38,760 forBudget Resolution # 08- of perimeter fencing at the St. Lucie County International Airport; approve g_ 273, and authorize the Chair or designee to execute same. COMMISSION ACTION: A. APPROVED ()OTHER Approved 5-0 ( ) DENIED iL �14 County Attorney( ) Dan McIntyre Originating Dept. Diana Lewis COUNTY ADMINISTRATOR Coordination/Signatures �1 Mgt. &Budget () Purchasing( ) Patty Marston/Marie Gouin Other( ) Finance: (check for copy, only if applicable) Other( ) No BOARD OF COUNTY COMMISSIONERS COUNTY F L O R'l Q R MEMORANDUM To: Board of County Commissioners From: Diana Lewis, Airport Directcff7�-�t-" — � G Date: August 22, 2008 AIRPORT Diana Lewis, Director Re: Request the Board accept the Grant Offer of $38,760 fora thenext Aviation ephas e oftheon installation of A) and approve Budget Resolution # 08-273 in the amount perimeter fencing at the St. Lucie County International Airport. This request supports an additional Federal Aviation Administration (FAA) entitlement grant for perimeter fencing, which will enable the Airport to continue the installation of fencing, gates nd culverts around the perimeter of Airport property. The Florida Department of Transportation (FROsolution 08-100. issued) has already The grant amount was foatching grant h$3 948 was approved by the Board in May 2008 through the with a local share of $3,948 in anticipation that the t$1�50,000ement grant woulentitleme t grantth seyear,tnplthe cal /° $150,000. However, the FAA funded only 75 ofhe amount of $111,240. The FAA grant offer for the fencing was accepted by the Board on June 17, 2008. ovement On July 7, 2008, the FAA advised that they had received vewouldr be ver � g $38,7f their i60 wh chrport r was the Program Authorizations for 2008 and that the Airporttotal FAA remaining 25% of the $150,000 entitlement grant. With this additional grant, the Combined of Entitlement Grant amount for the fencingproject 3 948 and01oc0al (mat match $3 948, the total project cost with the previously approved FDOT match $ , is $157,896. This is the amount that was previously approved by the Board in the Airport's Capital Budget for FY 2008. Staff recommends that the Board accept the Grant Offer from the FAA (Project Number 3-12-0023- 030-2008) in the amount of $38,760 for 95% of the costfor Resolut Rehe solutionat# 108-27on of 3erimeter fencing at the St. Lucie County International Airport and approve Budget Ir GRANT AGREEMENT U. S. Department of Transportation Federal Aviation Administration Date of Offer: August 18, 2008 Project Number: 3-12-0023-030-2008 Recipient: St. Lucie County (Herein called Sponsor) Airport: St. Lucie County International Airport OFFER ED THE FEDERAL AVIATION ADMINISTRATIO1V, e1°tesAs D share, Ninety -Five percent (95EHALF OF THE ') of the allowable ,R costs OFFERS AND AGREES to pay, as the *United incurred in accomplishing the project consisting of the following: "Install Perimeter Fencing (Phase 4A)" as more particularly described in the Project Application dated May 28, 2008. The maximum obligation of the United States payable under this Offer shall be $38,760 for airport development. This offer is made in accordance with and for the purpose of carrying out the provisions of Title 49, United States Code, herein called Title 49 U.S.C.'nutin Acceptance he contactu:Ac tion of igathis offer shall ofprise a the United GrantAgreement, and the provided by Title 49 U.S.C., coast g Sponsor. UNITED STATES OF AMERICA g Manager, Airports District Office FEDERAL AVIATION ADMINISTRATION ACCEPTANCE tained herein and The Sponsor agrees to accomplish the project in compliance Programh the terms and ltlGrantsn dated March 29 in the document "Terms and Conditions of Accepting Airport 2005. Executed this _ day of > 20 Name of Sponsor (Seal) Attest Signature of Sponsors Designated Official Representative Title Title CERTIFICATE OF SPONSOR'S ATTORNEY acting as Attorney for the Sponsor do hereby i, certify: That in my opinion the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of State of Florida. Further, I have examined the foregoing Grant Agreement, and the actions taken by said Sponsor d Sponsor and relating thereto, and find thatthe acceptance the execution ththereof of sin all I respects due and pp opersofficial and in accordance representative been duly authorized and thatwith the laws of the said State and Title 49 U.S.C. In additon, for grants involving projects to be carried out on property no owned by the Sponsor, there are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a legal and binding obligation of the Sponsor in s RESOLUTION NO. 08- 273 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Federal Aviation Administration (FAA) through a Grant Agreement, in the amount of $38,760, as funding to Install Perimeter Fencing (Phase 4A) at the St. Lucie County International Airport. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 2nd day of September, 2008, pursuant to Section 129.06 (d), Florida Statutes, that such funds are hereby appropriated for the fiscal year 2007-2008, and the County's budget is hereby amended as follows: REVENUE 140136-4220-331411-48006 APPROPRIATIONS 140136-4220-563005-48006 FAA Infrastructure -Consulting Engineer After motion and second the vote on this resolution was as follows: Commissioner Joseph E. Smith, Chairperson XXX Commissioner Paula Lewis, Vice Chairperson XXX Commissioner Doug Coward XXX Commissioner Chris Craft XXX Commissioner Charles Grande XXX PASSED AND DULY ADOPTED THIS 2nd DAY OF SEPTEMBER, 2008. ATTEST: $38,760 $38,760 BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Airport ITEM NO. VI-H DATE: September 23, 2008 REGULAR( ) PUBLIC HEARING ( ) CONSENT(X) PRESENTED BY: Diana Lewis, Director - SUBJECT: Request that the Board approve Change Order #5 for Dickerson Florida, Inc., increasing the contract amount by $493,681.29 from $5,183,800.45 to $5,667,481.74, and the time by 120 days for a new completion date of March 20, 2009, for the first phase of construction for the Runway 9U27R and Taxiway at the St. Lucie County International Airport. BACKGROUND: See attached memorandum. FUNDS AVAILABLE IN ACCT#: Funds are available in Federal Aviation Administration (FAA) grant fund 140133-4220-563000-48006 and Florida Department of Transportation (FDOT) grant fund 140335-4220-563000-48006 Infrastructure PREVIOUS ACTION: Board approved Change Order #1 in June 2007, Change Order #2 in November 2007, Change Order #3 in April 2008, and Change Oder #4 in July 2008. RECOMMENDATION: Staff recommends that the Board of County Commissioners approve Change Order #5 for -Dickerson Florida, Inc., increasing the contract amount by $493,681.29 from $5,183,800.45 to $5,667,481.74, and the time by 120 days for a new completion date of March 20, 2009, for the first phase of construction for Runway 9L/27R and Taxiway at the St. Lucie County International Airport, and authorize the Chair or designee to execute the same. COMMISSION ACTION: (,)'APPROVED O DENIED (`1 OTHER Approved 5-0 CONCURRENCE: Douglas M. Anderson County Administrator Coordination/Sig atures. County Attorney( ) _ Mgt. & Budget( ) 0 Purchasing Heather Young MariA uin/Patty Marston Originating Dept. Other( Other( ) _ Diana Lewis Finance: (check for copy, only if applicable) Melis berlund BOARD OF COUNTY COMMISSIONERS MEMORANDUM To: Board of County Commissioners From: Diana Lewis, Airport Director Date: September 11, 2008 AIRPORT Diana Lewis, Director RE: Request that the Board approve Change Order #5 for Dickerson Florida, Inc., increasing the contract amount by $493,681.29 from $5,183,800.45 to $5,667,481.74, and the time by 120 days for a new completion date of March 20, 2009 for the first phase of construction for Runway 9U27R and Taxiway at the St. Lucie County International Airport. On October 10, 2006, the Board awarded the first phase of the construction of RW 9U27R to Dickerson Florida, Inc., in the amount of $5,323,348.00. Change Order #1 was approved in June 2007, for the contractor to assist with the relocation of the gopher tortoises. In addition, the original bid documents had an error in the number of days to complete. This change order corrected the number of days to complete from 150 days to 300 days. Change Order #2 was approved by the Board on November 6, 2007, to extend the contract time from November 14, 2007 until July 18, 2008, a total of 247 days. The need for this additional time was due to delays in the permitting process. South Florida Water Management District (SFWMD) had not issued an early work permit at this time and the contractor was limited in what could be cleared and grubbed. Change Order #3 was approved on April 22, 2008, to reduce the contract amount because a substantial portion of the drainage infrastructure was modified during the permitting process. For the runway project, SFWMD requested different control elevations, which resulted in an increase in the pond elevations, a change in the type of inlets, and a reduction in the pipe sizes. In addition, Ft. Pierce Farms Water Control District (FPFWCD) requested a different configuration of the canal realignments, which resulted in a change in the grading and riprap quantities. As a result of these permitting changes, some of the original items were deducted from the contract, and revised items were added, for a net decrease of $229,277.55. Additional time of 124 days was added to the contract time changing the current completion date from July 18, 2008 to November 19, 2008. Change Order #4 was approved on July 15, 2008, to increase the contract by $89,730.00 because of adjustments needed to topsoil quantities and the addition of jute mesh. The area with topsoil increased but this increase was offset by a reduction in unit price because on -site materials can be used. In addition, jute mesh was added to the project as a means to improve the stabilization of the new canal slopes to meet the requirements of the Ft. Pierce Farms Water Control District permit. With this request for $89,730.00, the total contract amount increases to $5,183,800.45; however, this is still $139,547.55 less than the original contract amount. No additional time was requested. 9 This Change Order #5 is requested to cover the costs and time needed for a net increase fill of 90,291 cubic yards. This net increase represents an update of the earthwork quantities based on surveys redone after areas were dewatered during construction. Also, more unsuitable material had to be removed and more material was needed than anticipated to fill the wetlands associated with the project. In addition, after Tropical Storm Fay, the project site suffered severe flooding and the contractor needs to get the site back into pre -storm conditions. An explanation of all the items in Change Order #5 is included in Exhibit B, which is attached to the change order. It should be noted that while the cost for this change order is an increase of $493,681.29, this is really an increase of $354,133.79, or 7%, above the original contract price of $5,323,348.00. Money is available in existing grants and the local match budgeted to cover the cost of this change order. Time is being extended for this project to March 20, 2009 due to weather and time needed for the borrow and hauling of materials. Since Dickerson has also been awarded Phase II of the new runway/taxiway construction, this change in date is not expected to impact the completion of the runway project. Staff recommends that the Board of County Commissioners approve Change Order #5 for Dickerson Florida, Inc., increasing the contract amount by $493,681.29 from $5,183,800.45 to $5,667,481.74, and the time by 120 days for a new completion date of March 20, 2009, for the first phase of construction for Runway 9L/27R and Taxiway at the St. Lucie County International Airport. 2 CHANGE ORDER ST. LUCIE COUNTY PROJECT. Runway 9L-27R and Parallel Taxiway System St. Lucie County International Airport TO Dickerson Florida, Inc. P.O. Box 910 Ft. Pierce, FI 34594-0910 You are directed to make the following changes in this contract: A description of the changes is attached as Exhibit B. The original (Contract Sum) was Net change by previous authorized Change orders The (Contract Sum) prior to this Change order The (Contract Sum) will be (increased) by this Change Order The new (Contract Sum) including this Change order will be The Contract Time will be (Increased) by CHANGE ORDER NUMBER: 5 INITIATION DATE: 9110108 CONSULTANT'S PROJECT NO.: 071378.16 (PBS&J) ST. LUCIE COUNTY CONTRACT NO: C06-10-587 CONTRACT DATE: 10110106 The Date of Substantial Completion as of the date of this Change Order therefore is: Funds Available: Account Numbers 140133-4220-563000-48006 & 140335-4220-563000-48006 $ 5,323,348.00 $ (139,547.55) $ 5,183,800.45 $ 493,681.29 $ 5,677,481.74 120 Days 20-Mar-09 The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. CONTRACTOR: Dickerson Florida, Inc. Contractor: P.O. Box 910, Ft. Pierce, Florida 34954 Address By Date ARCHITECT/ENGINEER PBS&J Engineer: 482 South Keller Road, Orlando, FL 32810 Address By Date Approved: St. Lucie County International Airport St. Lucie County Department 2300 Virginia Avenue, Ft. Pierce, Florida 34982 Address By Authorized: St. Lucie County Board of County Commissioners By:CHAIRMAN Date Approved as to Form and Correctness: County Attorney EXHIBIT A CHANGES ORDERED BASE BID :ITEM QUANTITY: UNIT: PRICE € AMOUNT: ADD/DEDUCT P-152-1 ;Unsuitable Excavation : (?2:000)1 CY $ ....2.45 $ .. . 522540000)' DEDUCT ........................................................................................................ P-152-2 !Embankment in Place 959) CYt $ 7.25 $ (86,70275) DEDUCT ........................................................................................................................ P-156 3 :Rip-Rap .................(11 1;047 : ................:................(...........),................r.................................,......................(....:.......:......),I.................................... SY: $ 19.90 € $ 20 835 30 DEDUCT ..................................................................................................... T-901-1 :Seedin 20 : AC: $ 1,420.00 : $ 28,400.00: DEDUCT BASE BID :ITEM QUANTITY: UNIT: PRICE: AMOUNT: ADD/DEDUCT M 101- Repairs/Clean-up Associated w/ T S Fay 11 LSI $ 7,011.741 $ 7,011.74 ADD ADD ALTERNATE 1 TOTAL $ 7,011.74 :ITEM QUANTITY: UNIT:: PRICE € AMOUNT : ADD/DEDUCT P 152 1 jUnsuitable Excavation (2 300)i CYi $ 3.50 $ (8,050.00)i DEDUCT ADD ALTERNATE 1 TOTAL $ (8,050.00) :ITEM QUANTITY: UNIT! PRICE: AMOUNT: ADD/DEDUCT D 751 °Manhole (Type P-7) 2 : EAI $ 3,500.00 I $ 7,000.00 _ ADD TOTAL $ 7,000.00 ADD ALTERNATE 2 :ITEM QUANTITY! UNIT: PRICE € AMOUNT: ADD/DEDUCT P-152-1 !Unsuitable Excavation I........ 1,100 CYI $ 3.00 $ ..............�3.300: ...3 TI.................DEDUCT ......................................................................5.............�......... ... ........$ ............. P-152 :Borrow Material Hauling 416;784)I CYI $ 7.10 $ �..................... (119:166:40): DEDUCT , .....................5...............................................lin...........................i................ P-152-2 :Embankment in Place . 24,300 : r CY: $ 9.30 $ (225,990.00): DEDUCT ADD ALTERNATE 2 IVIML .) t.I+ , ..v+ :ITEM QUANTITY: UNIT: PRICE's AMOUNT: ADD/DEDUCT P-152-2 :Embankment in Place 126,550 : CY•. $ 9.48 $ 1,199,694.00 I ADD ADD ALTERNATE 3 TOTAL $ 1,199,694.00 :ITEM QUANTITY: UNIT! PRICE; AMOUNT: ADD/DEDUCT U-150-2 :30" Steel Casing: 10 LF: $ 218.00 $ 2,180.00 : DEDUCT TOTAL CHANGE ORDER #5 $ (2,180.00) $ 493,681.29 F EXHIBIT B Change Order #5 Justification Increase in Embankment -in -Place quantity / unit price: The total embankment (fill) required for the project has increased from 201,300 CY to 291,591 CY. The additional fill requirement is not a result of any change to the design or construction of the project. It represents an update of the earthwork quantities using additional survey information obtained during construction, in areas that were previously inaccessible or difficult to reach. Specifically, the survey information in and around the existing wetlands and canals was updated with more accurate information obtained in the field during construction. This resulted in an increase in the estimated amount of embankment -in -place required to meet the permitted design. In addition, the amount of unsuitable material needing to be removed from these areas was greater than anticipated. As a result, an additional 90,291 CY of fill material will be required to complete the project. A total of 165,041 CY of embankment (fill) has been placed to date. This represents all of the suitable material available on -site for embankment. This is 36,259 CY short of the original embankment requirement (which is being deducted from the contract), and 126,550 CY short of the revised embankment requirement (which is being added to the contract). In order to complete the project, 126,550 CY of suitable material will have to be imported from an off -site source. Dickerson has submitted a proposal (with back-up documentation) for the borrow, importation, and placement of 126,550 CY of embankment. The premium for borrow and importation is $0.18 / CY. Decrease in Unsuitable Excavation quantity: In the original contract, all unsuitable material (unsuitable for construction of structural embankment) was to be excavated and disposed of in a waste area. During construction, it was determined that the "unsuitable material" excavated from the site would be suitable for use as topsoil and embankment in non -load bearing areas (berms, drainage swales, etc.) As a result, this material is being used and paid for under other contract line items. No unsuitable excavation (as currently defined) remains in the project. This results in a deduct of 95,400 CY of Unsuitable Excavation. Decrease in Borrow Material Hauling: This item was added in Change Order #4, and represents the cost to haul material from the former FEMA site on Indrio to the Runway project area. The original quantity added in Change Order #4 was an estimate of the suitable fill material located at the site. Once the material was tested, and the suitable material hauled to the site, the total amount of Borrow Material Hauling was reduced by 16,784 CY. Repairs/Clean-up Associated with T.S. Fay: The project suffered severe flooding during Tropical Storm Fay. The contractor had the proper erosion control measures in place and the project site was protected in accordance with the permitting. However, the amount of water was too great to control or protect against, and the damage was beyond the control of the contractor. The Contractor requires three (3) days of heavy equipment work to get the project area back in shape. Addition of Type P-7 Manholes: As part of Change Order #3, the stormwater was revised to meet permitting requirements. As part of that revision, additional manholes were added to the project. Two (2) manholes (Type P-7) were accidently left out of that change order and are being added in Change Order #5. Increase in Contract Time: One hundred and twenty (120) calendar days are being added to the contract. This additional time is required for the borrow and hauling of material from an off -site source and to make up for time lost due to excessive weather delays. AGENDA REQUEST ITEM NO: VI- Ii DATE: September 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY DEPT: Community Services PRESENTED BY: Beth Ryder,% Director �- SUBJECT: Approval of the contract with the State of Florida for operation of the St. Lucie County Health Department and the attached Fee Schedule. BACKGROUND: In order to coordinate the operation of the Health Department and pursuant to Chapter 154.01(2), F.S. the Board of County Commissioners enters into a contract each year with the State of Florida for public health services, personal health services, primary care services and miscellaneous services. FUNDS AVAILABLE: 001-6210-581020-600 (County Health Department) PREVIOUS ACTION: The Board approved the allocation for the St Lucie County Health Department at the FY08/09 Budget Hearings held September 5, 2008 and September 18, 2008. RECOMMENDATION: Approve the contract with the State of Florida for a total project amount of $21,613,466.00 including funds from State General Revenue, other State Funds, Federal Funds and $959,782.00 from the General Fund of St. Lucie County for operation of the St. Lucie County Health Department and authorize the Chairman to sign the necessary documentation. COMMISSION ACTION: APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: x -1--4 1r 4 Heather Young/Dan McIntyre CONCURRENCE: -ice tDouglas M. Anderson U County Administrator Coordination/Signatures Management & Budget �� /" Purchasing: Marie Gouin PW.� � vYi Originating Department: Beth Ryder Other: COMMUNITY SERVICES MEMORANDUM #08-221 TO: Board of County Commissioners FROM: Beth Ryder, Director SUBJECT: Approval of the contract with the State of Florida for operation of the St. Lucie County Health Department and the attached Fee Schedule. DATE: September 23, 2008 In order to coordinate the operation of the Health Department and pursuant to Chapter 154.01(2), F.S. the Board of County Commissioners enters into a contract each year with the State of Florida for public health services, personal health services, primary care services and miscellaneous services. The Board of County Commissioners approved the allocation for the St Lucie County Health Department at the FY08109 Budget Hearings held September 5, 2008 and September 18, 2008. Recommendation: Approval of the contract with the State of Florida for a total project amount of $21,613,466.00 including funds from State General Revenue, other State Funds, Federal Funds and $959,782.00 from the General Fund of St. Lucie County for operation of the St. Lucie County Health Department and authorize the Chairman to sign the necessary documentation. COUNTY HEALTH DEPARTMENT 2008-09 CORE CONTRACT REVIEW CHECK LIST COUNTY:St. Lucie -56 11 15 16, 17 Check when Page Complete Reference Instructions 1, X Verify that three original contracts were submitted. Certification Determine if there were changes to contract. ?. Memorandum Yes: Make PDF file and email to CHD Unit Coordinator. No: X Proceed with review. 3. X Page 1 Verify that the county name is entered in the various required fields. I• Page 2 In section 4.a.i., verify that the amount equals the Schedule C total for General Revenue, Other x State Funds and Federal Funds. Pages 2 & JIn section 4.a.ii., verify that the amount equals the Board of County Commissioners Annual X page 16 Appropriated Amount (Attachment II, Part II, Section 9). X Page 3 In section 4.e., verify that the county name and address is entered, X Page 4 In section 6.d., verify that the county name is entered. Page 8 In section 9.b., verify that the State and County contract manager information is entered in the X respective fields. X page g In the top paragraph, verify that the number of contract pages is entered and correct. I• X Page 9 Verify that the county name for the BOCC is entered. Verify that the CHD provided the required signatures from the Board of County Commissioners, Page 9 the Witness ("Attested To"), and the CHD Director/Administrator in the respective fields. X Exception: If the Board of County Commissioners reauires DOH to sign first X Page 10 g Attachment I: Verify that the county name is entered at the top of the page. Page 12 Attachment II. Part I: X Verify that the county name in entered at the top of the page. Attachment II, Part I: :P:agel Verify that the section 1. - CHD Trust Fund Ending Balance 9/30/08 Total is within 5% the FIRS X Spending Plan projected cash balance for September of the current fiscal year. Attachment II. Part I: Verify Pages 12 & that the section 2, - Draw down for Contract Year amount indicated in the Estimated State share 15 column equals the amount indicated on the Attachment II, Part II, Draw down from Public Health X Unit line and is split based on the estimated revenue participation rate. Attachment II. Part I: Verify Pages 12 & that the section 2. - Draw down for Contract Year amount indicated in the Estimated County 17 share column equals the amount indicated Attachment II, Part II, Draw down from Public Health X Unit line and is split based on the estimated revenue participation rate, II, Part I: Attachment D­ 17 %1, ;A. 4L 1 X - - -- . -• •• / -• •-•• •• •.- , — ualai 1« ncaerveu ror 1-onangency t-und Total is in line with the FIRS Spending Plan projected cash balance for September of the next fiscal year. 18. Page 12 Attachment II, Part I: Verify X that the balances and totals were calculated correctly. Attachment II, Part I: 19. Pages 12 20 Verify that the section 4. - Cash -to budget percentage is > that the CHD's reserve requirement. Divide & 23 the 9; 30/08 total cash balance (subtracting the special project savings from the Attachment V less the special project expenditures from line 3) by the total planned xpenditures. 10.21 19erify ttachment II, Part II and III: that attachments are not working copies. ttachment II, Part II: Verify 20.at MI all state in -kind contributions are included .vith the correct amounts in section 8. - Other tate Contributions not in CHD Trust Fund. 21.ttachment II. Part II•erify that county in -kind contributions are included. 22.ttachment II.rify that Clients and Services have been entered for Vital Statistics 3• Pages 19 & Attachment II Part III 20 Verify that projections are not straigtliried, additional pay periods are accounted for and stateJand X county expenses reasonably align with state and county revenue sources. COUNTY HEALTH DEPARTMENT 2008-09 CORE CONTRACT REVIEW CHECK LIST COUNTY:St. Lucie -56 25 26 27 28. Check when Page Complete Reference Instructions Page 21 Attachment III: X Verify that the county name is entered at the top of the page. Attachment IV: Page 22 Verify that the county name is entered at the top of the page and that the facility information X looks correct. Attachment V: Page 23 Verify that the county name is entered at the top of the page. If applicable, verify that the X special project information is entered correctly. Attachment VI: X Page 24 Verify that the Primary Care program information is entered. Complete the CHD Core Contract Review form using Attachments II, Part II & Part III and the X Schedule C. FLORIDA DEPARTMENT OF HEALT Charlie C'rist CioN ernur \na �l. Vianwnte State Surgeon General INTEROFFICE MEMORANDUM DATE: September 9, 2008 TO: Gary J. Mahoney, Director Division of Administration FROM: Administrator/Director St. Lucie County Health Department SUBJECT: Core Contract Certification INFORMATION ONLY XX I certify that no changes have been made to the 2008-2009 Core Contract document or attachments by the St. Lucie County Health Department. ❑ I certify that the following changes have been made to the 2008-2009 Core Contract document and attachments by the St. Lucie County Health Department as follows: Signature (Administraton'Director) f' bate St. Lucie County I IeaIth Department • 5150 NW Milner Dr. • Pont St. Lucie. FL. 3-1983 CONTRACT BETWEEN St. Lucie COUNTY BOARD OF COUNTY COMMISSIONERS AND STATE OF FLORIDA DEPARTMENT OF HEALTH FOR OPERATION OF THE St. Lucie COUNTY HEALTH DEPARTMENT CONTRACT YEAR 2008-2009 This agreement ("Agreement") is made and entered into between the State of Florida, Department of Health ("State") and the St. Lucie County Board of County Commissioners ("County"), through their undersigned authorities, effective October 1, 2008. RECITALS A. Pursuant to Chapter 154, F.S., the intent of the legislature is to "promote, protect, maintain, and improve the health and safety of all citizens and visitors of this state through a system of coordinated county health department services." B. County Health Departments were created throughout Florida to satisfy this legislative intent through "promotion of the public's health, the control and eradication of preventable diseases, and the provision of primary health care for special populations." C. St. Lucie County Health Department ("CHD") is one of the County Health Departments created throughout Florida. It is necessary for the parties hereto to enter into this Agreement in order to assure coordination between the State and the County in the operation of the CHD. NOW THEREFORE, in consideration of the mutual promises set forth herein, the sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. RECITALS. The parties mutually agree that the forgoing recitals are true and. correct and incorporated herein by reference. 2. TERM. The parties mutually agree that this Agreement shall be effective from October 1, 2008, through September 30, 2009, or until a written agreement replacing this Agreement is entered into between the parties, whichever is later, unless this Agreement is otherwise terminated pursuant to the termination provisions set forth in paragraph 8, below. 3. SERVICES MAINTAINED BY THE CHD. The parties mutually agree that the CHD shall provide those services as set forth on Part III of Attachment II hereof, in order to maintain the following three levels of service pursuant to Section 154.01(2), Florida Statutes, as defined below: a. "Environmental health services" are those services which are organized and operated to protect the health of the general public by monitoring and regulating activities in the environment which may contribute to the occurrence or transmission of disease. Environmental health services shall be supported by available federal, state and local funds and shall include those services mandated on a state or federal level. Examples of environmental health services include, but are not limited to, food hygiene, safe drinking water supply, sewage and solid waste disposal, swimming pools, group care facilities, migrant labor camps, toxic material control, radiological health, occupational health. b. "Communicable disease control services" are those services which protect the health of the general public through the detection, control, and eradication of diseases which are transmitted primarily by human beings. Communicable disease services shall be supported by available federal, state, and local funds and shall include those services mandated on a state or federal level. Such services include, but are not limited to, epidemiology, sexually transmissible disease detection and control, HIV/AIDS, immunization, tuberculosis control and maintenance of vital statistics. c. "Primary care services" are acute care and preventive services that are made available to well and sick persons who are unable to obtain such services due to lack of income or other barriers beyond their control. These services are provided to benefit individuals, improve the collective health of the public, and prevent and control the spread of disease. Primary health care services are provided at home, in group settings, or in clinics. These services shall be supported by available federal, state, and local funds and shall include services mandated on a state or federal level. Examples of primary health care services include, but are not limited to: first contact acute care services; chronic disease detection and treatment; maternal and child health services; family planning; nutrition; school health; supplemental food assistance for women, infants, and children; home health; and dental services. 4. FUNDING. The parties further agree that funding for the CHD will be handled as follows: a. The funding to be provided by the parties and any other sources are set forth in Part II of Attachment II hereof. This funding will be used as shown in Part I of Attachment II. i. The State's appropriated responsibility (direct contribution excluding any state fees, Medicaid contributions or any other funds not listed on the Schedule C) as provided in Attachment II, Part II is an amount not to exceed $ 6,036,706.00 (State General Revenue, Other State Funds and Federal Funds listed on the Schedule C). The State's obligation to pay under this contract is contingent upon an annual appropriation by the Legislature. ii. The County's appropriated responsibility (direct contribution excluding any fees, other cash or local contributions) as provided in Attachment Il, Part II is an amount not to exceed $959,782.00 (amount listed under the "Board of County Commissioners Annual Appropriations section of the revenue attachment). b. Overall expenditures will not exceed available funding or budget authority, whichever is less, (either current year or from surplus trust funds) in any service category. Unless requested otherwise, any surplus at the end of the term of this Agreement in the County Health Department Trust Fund that is attributed to the CHD shall be carried forward to the next contract period. c. Either party may establish service fees as allowed by law to fund activities of the CHD. Where applicable, such fees shall be automatically adjusted to at least the Medicaid fee schedule. d. Either party may increase or decrease funding of this Agreement during the term hereof by notifying the other party in writing of the amount and purpose for the change in funding. If the State initiates the increase/decrease, the CHD will revise the Attachment II and send a copy of the revised pages to the County and the Department of Health, Bureau of Budget Management. If the County initiates the increase/decrease, the County shall notify the CHD. The CHD will then revise the Attachment II and send a copy of the revised pages to the Department of Health, Bureau of Budget Management. e. The name and address of the official payee to who payments shall be made is: County Health Department Trust Fund St. Lucie County 5150 NW Milner Dr. Port St. Lucie, FL 34983 5. CHD DIRECTOR/ADMINISTRATOR. Both parties agree the director/administrator of the CHD shall be a State employee or under contract with the State and will be under the day-to-day direction of the Deputy State Health Officer. The director/administrator shall be selected by the State with the concurrence of the County. The director/administrator of the CHD shall insure that non -categorical sources of funding are used to fulfill public health priorities in the community and the Long Range Program Plan. A report detailing the status of public health as measured by outcome measures and similar indicators will be sent by the CHD director/administrator to the parties no later than October 1 of each year (This is the standard quality assurance "County Health Profile" report located on the Office of Planning, Evaluation & Data Analysis Intranet site). 6. ADMINISTRATIVE POLICIES AND PROCEDURES. The parties hereto agree that the following standards should apply in the operation of the CHD: a. The CHD and its personnel shall follow all State policies and procedures, except to the extent permitted for the use of county purchasing procedures as set forth in subparagraph b., below. All CHD employees shall be State or State -contract personnel subject to State personnel rules and procedures. Employees will report time in the Health Management System compatible format by program component as specified by the State. b. The CHD shall comply with all applicable provisions of federal and state laws and regulations relating to its operation with the exception that the use of county purchasing procedures shall be allowed when it will result in a better price or service and no statewide Department of Health purchasing contract has been implemented for those goods or services. In such cases, the CHD director/administrator must sign a justification therefore, and all county -purchasing procedures must be followed in their entirety, and such compliance shall be documented. Such justification and compliance documentation shall be maintained by the CHD in accordance with the terms of this Agreement. State procedures must be followed for all leases on facilities not enumerated in Attachment IV. c. The CHD shall maintain books, records and documents in accordance with those promulgated by the Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB), and the requirements of federal or state law. These records shall be maintained as required by the Department of Health Policies and Procedures for Records Management and shall be open for inspection at any time by the parties and the public, except for those records that are not otherwise subject to disclosure as provided by law which are subject to the confidentiality provisions of paragraph 6.i., below. Books, records and documents must be adequate to allow the CHD to comply with the following reporting requirements: i. The revenue and expenditure requirements in the Florida Accounting System Information Resource (FLAIR). ii. The client registration and services reporting requirements of the minimum data set as specified in the most current version of the Client Information System/Health Management Component Pamphlet; Financial procedures specified in the Department of Health's Accounting Procedures Manuals, Accounting memoranda, and Comptroller's memoranda; iv. The CHD is responsible for assuring that all contracts with service providers include provisions that all subcontracted services be reported to the CHD in a manner consistent with the client registration and service reporting requirements of the minimum data set as specified in the Client Information System/Health Management Component Pamphlet. d. All funds for the CHD shall be deposited in the County Health Department Trust Fund maintained by the state treasurer. These funds shall be accounted for separately from funds deposited for other CHDs and shall be used only for public health purposes in at. Lucie County. e. That any surplus/deficit funds, including fees or accrued interest, remaining in the County Health Department Trust Fund account at the end of the contract year shall be credited/debited to the state or county, as appropriate, based on the funds contributed by each and the expenditures incurred by each. Expenditures will be charged to the program accounts by state and county based on the ratio of planned expenditures in the core contract and funding from all sources is credited to the program accounts by state and county. The equity share of any surplus/deficit funds accruing to the state and county is determined each month and at contract year-end. Surplus funds may be applied toward the funding requirements of each participating governmental entity in the following year. However, in each such case, all surplus funds, including fees and accrued interest, shall remain in the trust fund until accounted for in a manner which clearly illustrates the amount which has been credited to each participating governmental entity. The planned use of 4 surplus funds shall be reflected in Attachment II, Part I of this contract, with special capital projects explained in Attachment V. f. There shall be no transfer of funds between the three levels of services without a contract amendment unless the CHD director/administrator determines that an emergency exists wherein a time delay would endanger the public's health and the Deputy State Health Officer has approved the transfer. The Deputy State Health Officer shall forward written evidence of this approval to the CHD within 30 days after an emergency transfer. g. The CHD may execute subcontracts for services necessary to enable the CHID to carry out the programs specified in this Agreement. Any such subcontract shall include all aforementioned audit and record keeping requirements. h. At the request of either party, an audit may be conducted by an independent CPA on the financial records of the CHD and the results made available to the parties within 180 days after the close of the CHD fiscal year. This audit will follow requirements contained in OMB Circular A-133 and may be in conjunction with audits performed by county government. If audit exceptions are found, then the director/administrator of the CHD will prepare a corrective action plan and a copy of that plan and monthly status reports will be furnished to the contract managers for the parties. i. The CHD shall not use or disclose any information concerning a recipient of services except as allowed by federal or state law or policy. j. The CHD shall retain all client records, financial records, supporting documents, statistical records, and any other documents (including electronic storage media) pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit has been initiated and audit findings have not been resolved at the end of five (5) years, the records shall be retained until resolution of the audit findings. k. The CHD shall maintain confidentiality of all data, files, and records that are confidential under the law or are otherwise exempted from disclosure as a public record under Florida law. The CHD shall implement procedures to ensure the protection and confidentiality of all such records and shall comply with sections 384.29, 381.004, 392.65 and 456.057, Florida Statutes, and all other state and federal laws regarding confidentiality. All confidentiality procedures implemented by the CHD shall be consistent with the Department of Health Information Security Policies, Protocols, and Procedures, dated April 2005, as amended, the terms of which are incorporated herein by reference. The CHD shall further adhere to any amendments to the State's security requirements and shall comply with any applicable professional standards of practice with respect to client confidentiality. I. The CHD shall abide by all State policies and procedures, which by this reference are incorporated herein as standards to be followed by the CHD, except as otherwise permitted for some purchases using county procedures pursuant to paragraph 6.b. hereof. m. The CHD shall establish a system through which applicants for services and current clients may present grievances over denial, modification or termination of services. The 5 CHD will advise applicants of the right to appeal a denial or exclusion from services, of failure to take account of a client's choice of service, and of his/her right to a fair hearing to the final governing authority of the agency. Specific references to existing laws, rules or program manuals are included in Attachment I of this Agreement. n. The CHD shall comply with the provisions contained in the Civil Rights Certificate, hereby incorporated into this contract as Attachment III. o. The CHD shall submit quarterly reports to the county that shall include at least the following: i. The DE3851-1 Contract Management Variance Report and the DE580L1 Analysis of Fund Equities Report; ii. A written explanation to the county of service variances reflected in the DE385L1 report if the variance exceeds or falls below 25 percent of the planned expenditure amount. However, if the amount of the service specific variance between actual and planned expenditures does not exceed three percent of the total planned expenditures for the level of service in which the type of service is included, a variance explanation is not required. A copy of the written explanation shall be sent to the Department of Health, Bureau of Budget Management. 6 p. The dates for the submission of quarterly reports to the county shall be as follows unless the generation and distribution of reports is delayed due to circumstances beyond the CHD's control: March 1, 2009 for the report period October 1, 2008 through December 31, 2008; ii. June 1, 2009 for the report period October 1, 2008 through March 31, 2009; iii. September 1, 2009 for the report period October 1, 2008 through June 30, 2009; and iv. December 1, 2009 for the report period October 1, 2008 through September 30, 2009. 7. FACILITIES AND EQUIPMENT. The parties mutually agree that: a. CHD facilities shall be provided as specified in Attachment IV to this contract and the county shall own the facilities used by the CHD unless otherwise provided in Attachment IV. b. The county shall assure adequate fire and casualty insurance coverage for County - owned CHD offices and buildings and for all furnishings and equipment in CHD offices through either a self-insurance program or insurance purchased by the County. c. All vehicles will be transferred to the ownership of the County and registered as county vehicles. The county shall assure insurance coverage for these vehicles is available through either a self-insurance program or insurance purchased by the County. All vehicles will be used solely for CHD operations. Vehicles purchased through the County Health Department Trust Fund shall be sold at fair market value when they are no longer needed by the CHD and the proceeds returned to the County Health Department Trust Fund. 8. TERMINATION. a. Termination at Will. This Agreement may be terminated by either party without cause upon no less than one -hundred eighty (180) calendar days notice in writing to the other party unless a lesser time is mutually agreed upon in writing by both parties. Said notice shall be delivered by certified mail, return receipt requested, or in person to the other party's contract manager with proof of delivery. b. Termination Because of Lack of Funds. In the event funds to finance this Agreement become unavailable, either party may terminate this Agreement upon no less than twenty-four (24) hours notice. Said notice shall be delivered by certified mail, return receipt requested, or in person to the other party's contract manager with proof of delivery. C. Termination for Breach. This Agreement may be terminated by one party, upon no less than thirty (30) days notice, because of the other party's failure to perform an obligation hereunder. Said notice shall be delivered by certified mail, return receipt requested, or in person to the other party's contract manager with proof of delivery. Waiver of breach of any provisions of this Agreement shall not be deemed to be a waiver of any other breach and shall not be construed to be a modification of the terms of this Ag reement. 9. MISCELLANEOUS. The parties further agree: a. Availability of Funds. If this Agreement, any renewal hereof, or any term, performance or payment hereunder, extends beyond the fiscal year beginning July 1, 2009, it is agreed that the performance and payment under this Agreement are contingent upon an annual appropriation by the Legislature, in accordance with section 287.0582, Florida Statutes. b. Contract Managers. The name and address of the contract managers for the parties under this Agreement are as follows: For the State: Traci Fox Name Finance & Accounting Director Title St. Lucie County Health Dept 5150 NW Milner Dr. Port St. Lucie, FL 34983 Address 772-873-4885 Telephone For the County: Beth Ryder Name Community Services Director Title St. Lucie Countv 437 7 Street Ft. Pierce, FL 24952 Address 772-462-1772 Telephone If different contract managers are designated after execution of this Agreement, the name, address and telephone number of the new representative shall be furnished in writing to the other parties and attached to originals of this Agreement. C. Captions. The captions and headings contained in this Agreement are for the convenience of the parties only and do not in any way modify, amplify, or give additional notice of the provisions hereof. Is In WITNESS THEREOF, the parties hereto have caused this _9th_ page agreement to be executed by their undersigned officials as duly authorized effective the 1 sc day of October, 2008. BOARD OF COUNTY COMMISSIONERS FOR St Lucie COUNTY SIGNED BY: NAME: Joe Smith TITLE: Chairman DATE: ATTESTED TO: SIGNED BY: NAME: TITLE: Clerk of the Court DATE: STATE OF FLORIDA DEPARTMENT OF HEALTH SIGNED BY: NAME: Ana M. Viamonte Ros, M.D., M.P.H. TITLE: State Surgeon General DATE: r- SIGNED BY:`� NAME: Larry Lee TITLE: CHDcDDirector/Administrator DATE: / —/0" OF 9 ATTACHMENT St. Lucie COUNTY HEALTH DEPARTMENT PROGRAM SPECIFIC REPORTING REQUIREMENTS AND PROGRAMS REQUIRING COMPLIANCE WITH THE PROVISIONS OF SPECIFIC MANUALS Some health services must comply with specific program and reporting requirements in addition to the Personal Health Coding Pamphlet (DHP 50-20), Environmental Health Coding Pamphlet (DHP 50-21) and FLAIR requirements because of federal or state law, regulation or rule. If a county health department is funded to provide one of these services, it must comply with the special reporting requirements for that service. The services and the reporting requirements are listed below: Service 1. Sexually Transmitted Disease Program 2. Dental Health 3. Special Supplemental Nutrition Program for Women, Infants and Children. 4. Healthy Start/ Improved Pregnancy Outcome 5. Family Planning 0 Requirement Requirements as specified in FAC 64D-3, F.S. 381 and F.S. 384 and the CHD Guidebook. Monthly reporting on DH Form 1008`. Service documentation and monthly financial reports as specified in DHM 150-24' and all federal, state and county requirements detailed in program manuals and published procedures. Requirements as specified in the 2007 Healthy Start Standards and Guidelines and as specified by the Healthy Start Coalitions in contract with each county health department. Periodic financial and programmatic reports as specified by the program office and in the CHD Guidebook, Internal Operating Policy FAMPLAN 14* Immunization Periodic reports as specified by the department regarding the surveillance/investigation of reportable vaccine preventable diseases, vaccine usage accountability, the assessment of various immunization levels and forms reporting adverse events following immunization and Immunization Module quarterly quality audits and duplicate data reports. Chronic Disease Program Requirements as specified in the Healthy Communities, Healthy People Guidebook, Environmental Health Requirements as specified in Environmental Health Programs Manual 150-4' and DHP 50-21' HIV/AIDS Program Requirements as specified in F.S. 384.25 and 64D-3.016 and 3.017 F.A.C. and the CHD Guidebook. Case reporting should be on Adult HIV/AIDS Confidential Case Report CDC Form 50.42A and Pediatric HIV 'AIDS Confidential Case Report CDC Form 50.426. Socio- demographic data on persons tested for HIV in CHD clinics should be reported on Lab Request DH Form 1628 ATTACHMENT I (Continued) or Post -Test Counseling DH Form 1628C. These reports are to be sent to the Headquarters HIV/AIDS office within 5 days of the initial post-test counseling appointment or within 90 days of the missed post-test counseling appointment. 10. School Health Services Requirements as specified in the Florida School Health Administrative Guidelines (April 2007). *or the subsequent replacement if adopted during the contract period. U) w U Z g a m Z LL H H H Z W a a w G H QJ W z M O V LL. O w N 0 w z z I a H Q a a� m 0 U) O T C � c �Lo o " 0 o y I— cu iD N U = c U m rn W o m o c° o L � a rn LL o :? w- o y O o c y CD E c rn 2 N U Cl) W o m 603� U I-' ca (3) } U O coc))O N U � Q E a) 7 .. v � � U o a00 cII O Q N m - U U L O cn O Cl) '4t 0 0 0 0 v 0 N Cl) 0 O (O M M N O V) c c0 L m a) L O z O E C ca y U cu a a) N a) L L 3 a) c"o O N h m a a> E a' a� O` a) c w 3 a� c a c m w U a) 0 a c O ca O c O c O U w c O U 3 m c v m V) U O CL cII a m U m U Z a� N a� c E2 CD a O m w 2- O 7 H H c c o c U o m N L cn y c N w c O � c w E 0 0 w� E O c � EL N c m U m a� Q C Q' W m LL O N 7 OLn C L O � O 0 0 a> C C Ca C m a E ATTACHMENT II. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part If. Sources of Contributions to County Health Department October 1, 2008 to September 30, 2009 State C11D Count• Total CHD Trust Fund CHD 'Frust Fund Other (cash) Trust Fund (cash) Contribution Total I. GENERAL REVENUE - STATE 015040 015040 01 i040 0150,10 015040 0150.40 015040 015040 015040 015040 015040 015040 015040 015040 015040 0150,10 015040 015040 015040 015040 015040 0150,10 015040 015040 015040 015040 015040 015040 015040 015040 015040 015040 015040 0I M If) ALCiCF.SSPOOLIDEN1"IFICAFIONANDELIMINATION , J,CONTR TO CIIDS-AIDS PA FIENT CARE ;ALG,CONTR TO CHDS-AIDS PREY & SURV & FIELD STAFF ALG,CONTR TO CHDS-DENTAL. PROGRAM ALCuCONTR TO CI IDS-kI1GRANT LABOR CAMP SANITATION ALG; CONTR. TOCIIDS-(MMUNIZATIONOUTREACHTEAMS ALG,CONTR. TO CIIDS-INDOOR AIR ASSIST PROG ALG,,CONTR. TO CHDS-MCH I IEALTH - FIELD STAFF COST ALG, CONTR.TO CI IDS-SOVERFIGN IMMUNITY ALG/CONTRIBUTION TO CLIDS-PRIMARY CARE ALG/FAMILY PLANNING ALG/IPO HEALTHY START,'IPO ALGi PRIMARY CARE ALG'SCHOOL HEALTH/SUPPLEMENTAL CATE - ESCAMBIA CHD SUPPORT POSITION CLOSING THE GAP PROGRAM COMMUNITY'FB PROGRAM DENTAL SPECIAL INITIATIVE PROJECTS DUVAL TEEN PREGNANCY PREVENTION ENHANCED DENTAL, SERVICES FL C'LPPP SCREENING & CASE: MANAGEMENT FL HEPATITIS & LIVER FAILURE PREVENTIONCONFROL HEALTHY BEACHES MONITORING HEALTHY PROMO & EDUCATION INITITATIVES HIV/AIDS JAIL LINKAGE PROJECT INDIGENT DENTAL CARE- ESCAMBIA LA L1GA CONTRA E1, CANCER MEDIVAN - BROWARD METRO ORLANDO URBAN LEAGUE TEENAGE PREG PREY PENALVER CLINIC- MIAMI-DARE PRIMARY CARE SPECIAL DEN FAL PROJECTS SPECIAL, NEEDS SIIELTER PROGRAM STATI:N6IDF DENTISTRY NETWORK- ESCAM131A 0 I92,000 118,417 0 414 13,170 0 0 0 25,937 49,181 0 332,289 0 0 0 0 129,907 0 0 0 0 0 6,826 7,614 48,000 0 0 0 0 0 20,070 0 ') 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 192,000 118,417 0 414 13,17,0 0 0 0 25,937 49,181 0 332,289 0 0 0 0 129,907 0 0 0 0 0 6,826 7.614 48,000 0 0 0 0 0 20.070 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 192,000 118.417 0 414 13,170 0 0 0 25,937 49,181 0 332,289 0 0 0 0 129,907 0 0 0 0 0 6,826 7,614 48,000 0 0 0 0 0 20,070 0 0 015040 1i 15050 STD GENERAL REVEM.F 1LCi,CONTR TO CI DS 30,049 1.099.637 U 30,049 2.099.637 0 0 30.019 1.099.637 GENERAL REVENUE TO"F.,1L 3."73.511 0 3.673.511 o 3.073.511 2. VON GENERAL. REVENUE - STA'FE 01;11O I (; (_'ONIR FO C11DS-RF:BA.SI\(i FOBA((O "FF 98.268 98.268 0 98.168 � 15"If-' �rl;i�ln 6,1.SIC'S(H(1101-11FALI11-C'Ms IT RASIC.SC'IIOOI.HFALIH- 1(11RACCO 1F f'lll) PR(; iR \N1 Si Pl'('RT 12.811 ;r;;r:9 a 12,817 116,�69 ) 0 12.81- 15 (0 IfD.SI PP"RF I:xPI \'SL lIU.51:1111ORTP).SI110,4 15',I'1 CF1RO`:I(' U151i,1SF I'RI:N'1,",I]ON & ('I:)SAIION PROtiRAM 33.oUu l.I!EP.1'II IS,L 1.iVI'R F,NII IiRI_f PR1:VI.:NTIONCO\FR( )I. �115010 LULL SLRVIt'li SCl1OOL.S- IOR ACCO IF IUi.b')6 0 In5096 a 1 696 ATTACHMENT II. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part 11. Sources of Contributions to County Health Department October 1, 2008 to September 30, 2009 State CIID County Total C'HD Trust Fund CIID Trust Fund Other (cash) Trust Fund (cash) Contribution Total 2. NON GENERAL REVENUE -STATE 015010 015010 u15010 I IFAL I'HY PEOPLE HEALTHY CO%IM11 PUBLIC SWIMMING POOL PROGRAM SCHOOL HEALIIL SUPPLEMENTAL 5,373 0 0 0 0 0 . 373 0 0 0 0 0 5.373 0 ) 015010 015010 ()I5010 015010 015018 015020 015020 015020 SI:PPL[iMENTAI;COMPREHENSIVE SCHOOL IIL:ALTiI-IOB'TI' TOBACCO PREVENTION & CESSATION PROGRAM VARICELLA IMMUNIZATION REQUIREMENT TOBACCOTF YOUTH SCI TOOL & AFTER SCHOOL PROGRAM Summer Food Program ALG/CONTR. TO CHDS-BIOMEDICAL WASTE DEP ADNI TF ALG/CONTR. TO CHDS-SAFE DRINKING WATER PRGDEP ADM FOOD AND WATERBORNE DISEASE PROGRAM ADM TF'DACS 0 53,072 6,077 104,293 0 8,098 0 0 0 0 0 0 0 0 0 0 0 53,072 6,077 104,293 0 8,098 0 0 0 0 0 0 0 0 0 0 �) 53,0-2 6,077 104,293 0 8.098 0 0 NON GENERAL REVENUE TOTAL 563,263 0 563.263 0 563,263 3. FEDERAL FUNDS- State 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 007000 607000 AFRICAN AMERICAN TESTING INITIATIVE(AATt) AIDS PREVENTION AIDS SURVEILLANCE BIOTERR SURVEILLANCE & EPIDEMIOLOGY BIOTERRORISM PLANNING & READINESS CHD SUPPORT POSITION CHILDHOOD LEAD POISONING PREVENTION COASTAL BEACH MONITORING PROGRAM FGTF/AIDS MORBIDITY FGTF/BREAST & CERVICAL CANCER ADMIN/CASE MAN FGTFTAMILY PLANNING TITLE X SPECIAL INITIATIVES FGTFFAMILY PLANNINGTI'TLE X FGTF/IMMUNIZATION ACTION PLAN FGTF/WICADMINISTRATION FLORIDA PANDEMIC INFLUENZA HEALTH PROGRAM FOR REFI 1GFES FIEALTHY PEOPLE HEALTHY COMMUNITIES IiIV INC'IDENC'E SURVEILLANCE 197,250 324,156 0 61,238 277,640 0 0 5,832 0 0 0 76,674 19,914 1,113,551 8,489 0 20.639 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 197,250 324,156 0 61,238 277,640 0 0 5,832 0 0 0 76,674 19,914 1,113,551 8,489 0 30,639 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ) 0 197,250 324,156 0 61,238 277,640 0 0 5,832 0 0 0 7667,4 19,91 1 1,113,551 8.489 0 20,639 0 007000 007000 0070n0 IMMUNIZATION FIELD STAFF IiXPINSF 1110MUNIZAI-ION SPECIAL PROJECT tti1Mt,�N1z,�r1oN sI1PPLFNILN r,�L 0 6,269 0 �) 0 6.269 0 0 0 6,_169 Gu7�;rii) IMMLNIZATION IVIGLINKAGI S IMMI V'IL,.% i) � VCH B(i l F-G:\DSDI:N SCIP )OI. C LINIC 0 �) n�,7,�,r, M�H BcrrF-IIF,�LruY sT:�RT IPO �, , U u it i) , 1'H1) 1.AR CAP- VOCI .S C � u HIPLAB C';1P- �61-N 1S26,)7-,)8 D I'IiP-CITIFS IZFSI'ONSI= 1NITi.ArIVE Pi IP-CITII:.S RLtiI'r)^:.SL IM 11.%II%I:_;;(;7_2,,,,S RISK ( i).A1MI NIC ,\ I II )`,S 0 q `)71,of) ;,,-,;"�, RYAN \VIIII I: [;l_�,A1VIIIT[:-1:'V11�Rril\GtO�1�1l�NIF11`S 7' �02 tl 73.012 ni7)UO RYAN \VI If I 1:-Co %SOR 1'1.1 �) -8 Sit 73.Si? �) �� ATTACHMENT II. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part If. Sources of Contributions to County Health Department October 1, 2008 to September 30, 2009 State CHD County "rota) C'HD Trust Fund CIID "Trust Fund Other (cash) "Trust Fund (cash) Contribution 3. FEDERAL FENDS -State 007000 S 1'D FEDERAL GRANT- CSPS 007000 Si'D PROGRAM - PHYSICIAN TRAINING CEN I-L-R 007000 SI'D PROGRAM INFERTILITY PREVENTION PROJECTIIPP) o07000 S'FD PROGRAM-INFERFILLFY PREVENTION PROJFCT(IPP) 007000 SYPHILIS ELIMINATION 007000 TITLF. X HIV, -:AIDS PROJECT 007000 T1 FLE X MALE PROJECT 007000 TUBERCULOSIS CON FROL- FEDERAL GRANT 007000 W IC BRFASTFEEDING PEER COUNSELING 015009 MEDIPASS WAIVER-HLTHY STRT CLIENT SERVICES 015009 MEDIPASS WAIVER-SOBRA 015075 CHD SUPPORT POSITION 015075 STATE ENVIRONMENTAL, FEES FEDERAL FUNDS TOTAL 4. FEES ASSESSED BY STATE OR FEDERAL RULES - STATE 001020 TANNING FACILITIES 001020 BODY PIERCING 001020 MIGRANT HOUSING PERMIT 001020 MOBILE HOME AND PARKS 001020 FOOD HYGIENE PERMIT 001020 BIOHAZARD WASTE PERMIT 001020 SWIMMING POOLS 001020 PRIVATE WATER CONSTR PERMIT 001020 PUBLIC WATER ANNUAL OPER PERMIT 001020 PUBLIC WATER C:ONSTR PERMIT 001020 NON-SDWA SYSTEM PERMIT 001020 SAFE DRINKING WATER 001092 NON SDWA LAB SAMPLE 001092 OSDS VARIANCE FEE 001092 ENVIRONMENTAL HEALTH FEES 001092 OSDS REPAIR PFRMI"I' 001092 OSDS PERMIT FEE 001092 1 & M ZONED OPFRA FING PERAtII (MI092 :AEROBIC OPE-RATING PERMIT Go 1092 SEPTIC TANK SI FF EVALI;A IION 001 170 LAIC F1:1- CHEAJICAL .-AN,,AL.Y.SIS 001170 '11ONP0'FA[3LI:WA'IT.R,ANA1 YSIS 001 170 AAA,A f F R AN'ALVSIS- POI;113L[: G10304 AIQ,A IN.SPECFION FEE FEES ASSESSED BY STATE OR FEDERAL RI LES'rOTAL 5. OTHER CASH CONTRIBLTIO,NS - s-rATE 01i 3i'1 1)f,X1,10) 4,ARY 1101.11 1-A�L1 S"IC)R.Aail I*.AA'KS n�n1u�)I DPA'X i)(M', FRU`.1 PLRLIC III'..ALI11 [ NII OTHER CASH CONTRIBUTIONS TOTAL Total 50,050 0 i1),050 l) 50,050 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 54,396 0 54,396 0 54,396 31,650 0 31,650 0 31,650 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,399,932 0 2,399,932 0 2,399,932 10,000 0 10,000 0 10,000 2,000 0 2,000 0 2,000 0 0 0 0 0 20,000 0 20,000 0 20,000 20,000 0 20,000 0 20,000 10,000 0 10,000 0 10,000 10,000 0 10,000 0 10,000 0 0 10 0 0 100,000 0 100,000 0 100.000 0 0 0 0 0 0 0 0 0 0 149,951 0 149,951 0 149,951 25,000 0 25,000 0 25,000 0 0 0 0 0 169.765 0 169,765 0 169,765 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 o 0 u 0 0 U 0 � I ti,716 i 16.71 516. 716 I ,S3. 7 S Y 1 `{ 3. 7..S S 1.X 3.',`S `{ 183.'48 0 I,K 3.7` 8 " 183.7S8 j ATTACHMENT II. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part 11. Sources of Contributions to County Health Department October 1, 2008 to September 30, 2009 State CIID County Total CIID Trust Fund CIID Trust Fund Other (cash) Trust Fund (cash) Contribution 6. MEDICAID - STATECOUNTY 001956 %IEDIC':ID PHARMACY 0 0010-6 MEDICAID I'B 0 001O'8 MPDIC.-ID :ADMINISTR:ITION OF VACCINE 0 001079 MEDICAID CASE MANAGEMENT 0 001080 MEDICAID OTHER 135,033 001081 MEDICAID CHILD HEALTH CHECK UP 0 001082 MEDICAID DENTAL 282,917 001093 MEDICAID FAMILY PLANNING 12,000 001087 MEDICAID STD 0 001099 MEDICAID AIDS 76,706 001147 MEDICAID HMO RATE 0 001191 MEDICAID MATERNITY 187,452 001192 MEDICAID COMPREHENSIVE CHILD 37,116 001193 MEDICAID COMPREHENSIVE ADULT 164,001 001194 MEDICAID LABORATORY 0 001208 ME'DIPASS $3.00 ADM. FEE 22,500 001059 Medicaid Low Income Pool 0 MEDICAID TOTAL 917,725 7. ALLOCABLE REVENUE -STATE 018000 REFUNDS 0 037000 PRIOR YEAR WARRANT 0 038000 12 MONTH OLD WARRANT 0 ALLOCABLE REVENUE TOTAL 0 8. OTHER STATE CONTRIBUTIONS NOT IN CHD TRUST FUND - STATE PHARMACY SERVICES 0 LABORATORY SERVICES 0 TB SERVICES 0 IMMUNIZA FION SERVICES 0 STD SERVICES 0 CONSTRUCTION: RENOVA'I-ION 0 %k K' FOOD 0 NDAP 0 DEN FAL SFIRVICES r) O IlIE.R (SPECIFY 0 F111:R!S11I:01`YI 0 OTHER STATE CONTRIBUTIONS TOTAL 0 9. DIRECT COUNTY CONTRIBUTIONS - COL N T Y '-S(;3,) 3C(' G,ntrihL1tWrt (Hint Ilcalth Care F,ix (;Sf,3.1 from (;cncral Fund l DIREC'I' COUNTY' CON,rRIBUT'ION ,ro,r,%L u 10. FEES AL THORIZ.ED BY COUNTY ORDINANCE OR RESOLUTION - COUNTY" ,Q1060 VIFALSi AIIsIR'SFFLSOTI11IR n Total o 0 n u 0 0 0 0 0 0 0 0 0 0 0 0 192.399 327,432 0 327. 132 0 0 0 0 403,109 686,026 0 686,026 108,000 12000 0 120,000 0 0 0 0 109,294 186,000 0 186,000 0 0 0 0 267,087 454,539 0 454,539 52,884 90,000 0 90,000 233,673 397,674 0 397,674 0 0 0 0 22,500 45,000 0 45,000 0 0 0 0 1,388,946 2,306,671 0 2,306,671 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 147,518 147.548 0 0 152,852 152,852 0 0 0 0 0 0 257,129 257,129 0 0 01,760 6i,760 0 0 0 �) 0 0 6.735,843 6,735,843 0 J 875.882 875.882 0 ) 3 L26( 31.266 0 0 0 0 0 0 S.262.'_3u 8.262.28u 9:9.752 `1i9. `tip iy j:'r.'�52 9i9.782 �� �):,a 7.52 n')ili) r.illJU U h.",.lil ATTACHMENT 11. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part 11. Sources of Contributions to County Health Department October 1, 2008 to September 30, 2009 State CIID County Total C'HD Trust Fund CIID Trust Fund Other (cash) 'Trust Fund (cash) Contribution 'Total 10. FEES AUTHORIZED BY COUNTY ORDINANCE OR RESOLUTION - COUNTY GN077 001077 001077 G01()77 001094 001094 001114 001 1 15 001 117 001073 RABIES VACCINE CI IILD CAR SEAT PROG PERSONAL HEAIJII FEES AIDS CO -PAYS LOCAL ORDINANCE FEES ;ADULT ENTER PERMIT FEES NEW BIRTH CERTIFICATES DEATH CERTIFICATES VITAL. STATS-ADM. FEE 50 CENTS Co -Pay for the AIDS Care Program 0 0 0 0 0 0 0 0 0 0 0 0 726,159 0 0 0 105,000 225,000 4,000 0 0 0 726,159 0 0 0 10500 225,000 4,000 0 0 0 0 0 0 0 0 0 0 0 0 0 726.159 0 0 0 10;,000 225,000 4,000 0 FEES AUTHORIZED BY COUNTY TOTAL 0 1,066,159 1,066,159 0 1,066,159 11. OTHER CASH AND LOCAL CONTRIBUTIONS - COUNTY 001009 001029 001029 001054 001077 001090 001190 005040 0050,11 007010 008010 008020 008050 008000 010300 010301 010.105 010409 011000 RETURNED CHECK ITEM THIRD PARTY REIMBURSEMENT HEALTH MAINTENANCE ORGAN (HMO) MEDICARE PART D RYAN WHITE TITLE. 11 MEDICARE PART B Health Maintenance Organization INTEREST EARNED INTF,RF,ST EARNED -STATE INVESTMENT ACCOUNT U.S. GRANTS DIRECT Contribution from City Government Contribution from Health Care Tax not thru BCC School Board Contribution Special Project Contribution SALE OF GOODS AND SERVICES TO STATE AGENCIES EXP WITNESS FEE CONSIILTNT CHARGES SALE OF PHARMACEUTICALS SALE OF GOODS OUTSIDE STATE GOVERNMENT GRANT -DIRECT 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50,000 0 0 0 0 0 0 0 0 q 901,333 0 0 0 0 0 0 0 0 50,000 0 0 0 0 0 0 0 0 0 901.333 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50,000 0 0 0 0 0 0 0 0 0 901,333 011000 GII000 GRANT -DIRECT GRANT -DIRECT 0 0 0 0 0 0 o 0 0 0 011000 GRANT-DIRFCT 0 0 0 0 0 011000 GRANT -DIRECT 011001) GR:AN'T-DIRECT O U 0 0 U 01 kiGO 0R.ANI'-1)IRECT �)I1 00 GRANT -DIRECT 0 G ) q n il1(jo l UI1'Iu" HE AI.TfIA'.ST;IRTCO:ALIIIONCi)NfRIH� lloN.S G1S11 Df)N;1TIONS PR1V.AfE ) �) 53�.431 Il :35.031 0 0 �) 5351i31 ii 12Q') 1`1\1:S AND T(>RFEn I RFS 12f,2I RE:I I RN ( II1_CK CILAR(iF* ,l'�;2�; �I1 INSt R,A`:C'IiRI[C'O�'I{RIBS-(l'IIiIIR DRAB DOWN FROM PI 131_iC I IE A1, 1 H I,NI I' (IR,AN1 DIRECT-(,)l.,ANI'CMDFNI':AI. U G �) 0 �) �) I l GRANT 1)I1?ECI-11I I. III CAKE 1)1 iIRI( I PAIIOKI E UII0f)0 6RANTDIRJ:('I-NOVA1,NIVIR511YC'IID I -RAINING 0 0 0 U G ATTACHMENT II. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part If. Sources of Contributions to County Health Department October 1, 2008 to September 30. 2009 State CIID Countv Total CHD Trust Fund CHD Trust Fund Other (cash) Trust Fund (cash) Contribution 11. OTHER CASH AND LOCAL CONTRIBUTIONS - COUNTY 011000 ORANI' DIRECT -COUNTY HFAJ� "EH DEP:AR FDI DIRI:CE SERVICFS 0 011000 DIRFC"E-ARROW 0 01 I000 GRANT DIRECT -ARROW 0 OTHER CASH AND LOCAL CONTRIBUTIONS TOTAL u 12. ALLOCABLE REVENUE -COUNTY 018000 RF,FUNDS 0 037000 PRIOR YEAR WARRANT 0 038000 12 MONTH OLD WARRANT 0 COUNTY ALLOCABLE REVENUE TOTAL 0 13. BUILDINGS -COUNTY ANNUAL RENTAL EQUIVALENT VALUE 0 BUILDING MAINTENANCE 0 INSURANCE 0 UTILITIES 0 GROUNDS MAINTENANCE 0 OTHER (SPECIFY) 0 OTHER (SPECIFY) 0 BUILDINGS TOTAL 0 14. OTHER COUNTY CONTRIBUTIONS NOT IN CHD TRUST FUND - COUNTY EQUIPMENT/VEHICLE PURCHASES 0 VEHICLE INSURANCE 0 VEHICLE MAINTENANCE 0 OTHER COUNTY CONTRIBUTION (SPECIFY) 0 O"EI IFR COUNTY CONTRIBUTION (SPECIFY) 0 OTHER COUNTY CONTRIBUTIONS TOTAL 0 GRAND TOTAL CHD PROGRAM 7,654,935 Total 0 0 0 0 0 0 0 0 0 0 u 0 1,486364 1.186,364 0 1,480,364 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 720,000 720,000 0 0 75,000 75,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 795,000 795,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,901,251 12,556,186 9,057,280 21,613,46o ATTACHNIENT II. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part H1. Planned Staffing, Clients, Services, And Expenditures By Program Service Area Within Each Level Of Service October 1, 2008 to September 30, 2009 Quarterly Expenditure Plan F FE's Clients lst 2nd 3rd 4th Grand (0.00) Units Sen'ices (Whole dollars only) State County Total A. CONINIUNICABLE DISEASE CONTROL: VITAL ST:AFISTICS(I80) 3.46 10,000 23,000 87,000 83A00 87,000 83,000 0 340,000 340.000 00MUNIZATION(101) 8.00 4,500 12,000 63,000 59,489 63,000 59,489 45,430 199.548 244,978 STD (102) 12.00 1,200 1200 120,000 113,264 120,000 113,263 90,099 386,428 -166,527 A.l D.S. (103) 25.00 500 5,692 725,000 659,473 725,000 659,47,3 2,062,968 705,978 2,768,946 TB CONTROL SERVICES (104) 7.00 800 3,000 113,000 108,134 113,000 108,133 184,303 257.964 442,267 COMM. DISEASE SURV. (106) 5.00 0 3,000 73,000 69,273 73,000 69,272 0 284,545 284,545 HEPATITIS PREVENTION(109) 0.02 1 0 175 125 175 125 600 0 600 PUBLIC HEALTH PREP AND RESP(I 16) 5.00 0 30 166,000 162,457 166,000 162,457 347,367 309,547 656,914 COMMUNICABLE DISEASE SUBTOTAL 65.48 17,001 58,722 1,347,175 1,255,215 1,347,175 1,255,212 2,720,767 2,484,010 5,204.777 B. PRIMARY CARE: CHRONIC DISEASE SERVICES(210) 2.00 1,200 13,000 41,000 36,861 41,000 36,861 33,626 122,096 155,722 TOBACCO PREVENTION (212) 2.00 0 3,200 49,000 46,183 49,000 46,182 190,365 0 190,365 HOME HEALTH (215) 0.00 0 0 0 0 0 0 0 0 0 W.I.C. (221) 26.00 12,000 90,000 288,000 284,601 288,000 284,600 1,145,201 0 1,145,201 FAMILY PLANNING(223) 11.00 3,300 13,000 105,000 102,679 105,000 102,678 125,855 289,502 415,357 IMPROVED PREGNANCY OUTCOME (225) 10.00 1,500 14,000 148,000 144,582 148,000 144,583 292,583 292,582 585,165 HEALTHY START PRENATAL(227) 5.00 2,100 18,000 103,000 100,870 103,000 100,869 0 407,739 407,739 COMPREHENSIVE CHILD HEALTH(229) 9.00 1,200 9,000 131,000 128,727 131,000 128,727 519,454 0 519,454 HEALTIIY START INFANT(231) 3.00 1,600 15,000 41,000 38,895 41,000 38,896 0 159,791 159,791 SCHOOL HEALTH(234) 14.00 0 500,000 268,000 262,740 268,000 262,739 711,479 350,000 1,061,479 COMPREHENSIVE ADULT HEALTH(237) 13.00 3,000 16,000 280,000 270,547 280,000 270,548 726,159 374,936 1,101,095 DENTAL HEALTH(240) 6.00 2,500 15,000 125,000 121,193 125,000 121,193 350,000 142,386 492,386 Healthy Start Interconception Woman(232) 0.00 0 0 0 0 0 0 0 0 0 PRIMARY CARE SUBTOTAL 101.00 28,400 706,200 1,579,000 1,537,878 1,579,000 1,537,876 4,094,722 2,139,032 6,233,754 C. ENVIRONNIENTAL HEALTH: Water and Onsite Sewage Programs COASTAL BEACH MONITORING(347) 0.14 250 250 5,000 4,668 5,000 4,667 19,335 0 19,335 LIMITED USE PUBLIC WATER SYSTEMS(357) 2.33 150 3,000 50,000 45,962 50.000 45,863 171,725 20,000 191.725 PUBLIC WVATFR SYSTEM1358) 0.00 0 0 0 0 0 0 0 0 0 PRIVATE WATER SYSTF.M(359) 2.63 000 900 35,000 41,366 35.000 41.366 132,732 20.000 152,732 INDIVIDUAL SEWAGE DISP. (361) 3.00 600 1,400 55,000 5I.748 55,00 51.7-18 193,496 20,000 213,490 Group Total 8.10 1,600 5,550 145,0)0 143.E-44 1-45.000 1-43.644 517 288 60.(;oo .577.288 Facility Programs FOOD I IYGIENE (348) 1.66 140 600 27.000 24,491 27.O0i) 24.-190 0 112.981 P)2.981 BODYARTi349) OA3 IO 10 1.460 L078 1,4011 1.078 0 4,956 4.956 6ROC1) C.ARF.. FACILI I Y)351) I'll 30o iOU 20.:i00 16,827 20.000 I6.827 0 73.E54 73.654 \I16RANE LABOR CA\1P(352) 1 OO 1 15 2.400 2.110 2.400 2.110 9 O2ii O q 010 11O! SIM; N RLIC BLhG SAH:FY..S \NIT.A710\'353in0 0 0 f) ,iil3lLli 1IiAll- -1ND PARKS SERVICES051) 0 W 25 0 � GOO 6,916 sf;hO 6,946 A) 29,..S92 29.892 S\k 1`,I%II\6 1)OOL9BATlIING 1360) (,.65 225 1,100 12.000 9,099 12.000 9.(A8 42,197 O 42.197 BI(AIFIACALV;ASIT.SERVICI:.S(36-1) 0io 150 Ii0 9.1)00 7,553 9.000 7554 3',If) 7 1 33.I1i7 ATTACHMENT II. SAINT LUCIE COUNTY HEALTH DEPARTMENT Part II1. Planned Stuffing, Clients, Services, And Expenditures By Program Service Area %1 ithin Each Level Of Service October 1, 2008 to September 30, 2009 Quarterly Expenditure Plan I'TE's Clients Ist 2nd 3rd 4th Grand (0.00) Units Services hole dollars only) State ('aunty Total C. ENVIRONMENTAL HEALTH: Facility Programs TANNING FACILITY SER%ICES(369) 0.05 15 35 650 600 650 600 1500 0 2.i00 Group Total 5.40 866 2,610 80,450 68,704 80,450 68,703 85,824 211483 298,307 Groundwater Contamination STORAGE TANK COMPLIANCE(355) 200 225 i50 50.000 44,209 50,000 44,209 188,418 0 188,418 SLPER ACT SERVICE (356) 0.52 40 175 10,000 7,644 10.000 7,645 35,289 0 35,289 Group Total 2.52 265 725 60,000 51,853 60,000 51,854 223,707 0 223,707 Community Hygiene RADIOLOGICAL HEALTH(372) 0.00 0 0 0 0 0 0 0 0 0 TOXIC SUBSTANCES (373) 0.00 0 0 0 0 0 0 0 0 0 OCCUPATIONAL HEALTH(344) 0.15 0 200 250 208 250 207 915 0 915 CONSUMER PRODUCT SAFETY (345) 0.00 0 0 0 0 0 0 0 0 0 INJURY PREVENTION (346) 0.00 0 0 0 0 0 0 0 0 0 LEAD MONITORING SERVICES(350) 0.00 0 0 0 0 0 0 0 0 0 PUBLIC SEWAGE(362) 0.00 0 0 0 0 0 0 0 0 0 SOLID WASTE DISPOSAL(363) 0.00 0 0 0 0 0 0 0 0 0 SANITARY NUISANCE(365) 0.06 10 25 1,500 1,363 1,500 1,363 0 5,726 5,726 RABIES SURVEILLANCE'CONTROL SERVICES(3titll)05 0 120 2,200 2,052 2,200 2,052 8,504 0 8,504 ARBOVIRUS SURVEILLANCE(367) 0.00 0 0 0 0 0 0 0 0 0 RODE NT/ARTIIROPOD CONTROL (368) 0,00 0 0 0 0 0 0 0 0 0 WATER POLLUTION(370) 0.00 0 0 0 0 0 0 0 0 0 AIR POLLUTION(371) 0.04 0 5 950 654 950 654 3,208 0 3,208 Croup Total 0 30 10 350 4,900 1,277 .1,900 4,276 12,627 5,726 18,353 ENVIRONMENTAL LIEALTH SUBTOTAL 16.32 2,741 9,235 290,350 268,478 290,350 268,477 839,446 278,209 1,117,655 D. SPECIAL CONTRACTS: SPECIAL CONTRACTS(599) 0,00 0 0 0 0 0 0 0 0 0 SPECIAL CONTRACTS SUBTOTAL, 0.00 0 0 0 0 0 0 0 0 0 'TOTAL CONTRACT 182.80 .18,142 77-1,157 3,216,525 3,061,571 3,216,525 3,061,565 7,654.935 -1,901,251 12,556,180 ATTACHMENT III St. Lucie COUNTY HEALTH DEPARTMENT CIVIL RIGHTS CERTIFICATE The applicant provides this assurance in consideration of and for the purpose of obtaining federal grants, loans, contracts (except contracts of insurance or guaranty), property, discounts, or other federal financial assistance to programs or activities receiving or benefiting from federal financial assistance. The provider agrees to complete the Civil Rights Compliance Questionnaire, DH Forms 946 A and B (or the subsequent replacement if adopted during the contract period), if so requested by the department. The applicant assures that it will comply with: Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C., 2000 Et seq., which prohibits discrimination on the basis of race, color or national origin in programs and activities receiving or benefiting from federal financial assistance. 2. Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 794, which prohibits discrimination on the basis of handicap in programs and activities receiving or benefiting from federal financial assistance. 3. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. 1681 et seq., which prohibits discrimination on the basis of sex in education programs and activities receiving or benefiting from federal financial assistance. 4. The Age Discrimination Act of 1975, as amended, 42 U.S.C. 6101 et seq., which prohibits discrimination on the basis of age in programs or activities receiving or benefiting from federal financial assistance. 5. The Omnibus Budget Reconciliation Act of 1981, P.L. 97-35, which prohibits discrimination on the basis of sex and religion in programs and activities receiving or benefiting from federal financial assistance. 6. All regulations, guidelines and standards lawfully adopted under the above statutes. The applicant agrees that compliance with this assurance constitutes a condition of continued receipt of or benefit from federal financial assistance, and that it is binding upon the applicant, its successors, transferees, and assignees for the period during which such assistance is provided. The applicant further assures that all contracts, subcontractors, subgrantees or others with whom it arranges to provide services or benefits to participants or employees in connection with any of its programs and activities are not discriminating against those participants or employees in violation of the above statutes, regulations, guidelines, and standards. In the event of failure to comply, the applicant understands that the grantor may, at its discretion, seek a court order requiring compliance with the terms of this assurance or seek other appropriate judicial or administrative relief, to include assistance being terminated and further assistance being denied. ATTACHMENT IV St. Lucie COUNTY HEALTH DEPARTMENT FACILITIES UTILIZED BY THE COUNTY HEALTH DEPARTMENT Facility Description Location Owned By St. Lucie County Health 714 Ave. C St. Lucie County Department Clinic Ft. Pierce, FL 34952 St. Lucie County 5150 NW Milner Dr. St. Lucie County Department Admin Port St. Lucie, FL 34983 St. Lucie County 706 N 7th Street Gerald Pierone, M.D. HIV Clinic Ft. Pierce, FL 34950 ATTACHMENT V St. Lucie COUNTY HEALTH DEPARTMENT SPECIAL PROJECTS SAVINGS PLAN IDENTIFY THE AMOUNT OF CASH THAT IS ANTICIPATED TO BE SET ASIDE ANNUALLY FOR THE PROJECT. CONTRACT YEAR STATE COUNTY TOTAL 2006-2007 $ $ $ _ 2007-2008 $ $ $ _ 2008-2009 $ $ $ _ 2009-2010 $ $ $ _ 2010-2011 $ $ $ _ PROJECT TOTAL $ - $ _ $ _ SPECIAL PROJECT CONSTRUCTION/RENOVATION PLAN PROJECT NAME: LOCATION/ ADDRESS: PROJECT TYPE: NEW BUILDING ROOFING RENOVATION PLANNING STUDY NEW ADDITION OTHER SQUARE FOOTAGE: PROJECT SUMMARY: Describe scope of work in reasonable detail ESTIMATED PROJECT INFORMATION: START DATE (initial expenditure of funds) : COMPLETION DATE: DESIGN FEES: $ CONSTRUCTION COSTS: $ FURNITURE/EQUIPMENT $ TOTAL PROJECT COST: $ - COST PER SQ FOOT: $ #DIV/0! Special Capital Projects are new contruction or renovation projects and new furniture or equipment associated with these projects and mobile health vans. ATTACHMENT VI St. Lucie COUNTY HEALTH DEPARTMENT PRIMARY CARE 'Primary Care" as conceptualized for the county health departments and for the use of categorical Primary Care funds (revenue object code 015040) is defined as: "Health care services for the prevention or treatment of acute or chronic medical conditions or minor injuries of individuals which is provided in a clinic setting and may include family planning and maternity care." Indicate below the county health department programs that will be supported at least in part with categorical Primary Care funds this contract year: X Comprehensive Child Health (229/29) X Comprehensive Adult Health (237/37) Family Planning (223/23) Maternal Health/IPO (225/25) X Laboratory (242/42) X Pharmacy (241/93) Other Medical Treatment Program (please identify) Describe the target population to be served with categorical Primary Care funds. St. Lucie CHD's target population is the uninsured and medically indigent population. Does the health department intend to contract with other providers for the delivery of primary health care services using categorical (015040) Primary Care funds? If so, please identify the provider(s), describe the services to be delivered, and list the anticipated contractual amount by provider. In addition, contract providers are required to provide data on patients served and the services provided so that the patients may be registered and the service data entered into HMS. NO DEPARTMENT OF HEALTH BUREAU OF BUDGET MANAGEMENT 2008-2009 CHD CORE CONTRACT REVIEW COUNTY NAME: St. Lucie DATE: 09/08/08 A. REVENUE/EXPENDITURE COMPARISON Schedule ontract Totals OCA Programs Component Level 5 State county Total XXXXX Rev Vital Statist cs as Cther �01060 6,000 6 CC0 J`,000 Rev New B!eh=ertif,cetes ;G11' 4 I'll CS,C00 7000 Rev CeathCart;feates 0111E 225CC0 225.Cu^0 XXXXX Rev ', dal St3ts-Adm,n Fee EO Cents C01117 4 ':00 4 CCO Vital Statistics Rev total ISO 340,000 340 COO Vital Statistics ExpTatal 180 NIA IMCXX Rev Immun¢aticn=NlC .,nkages C07000 MFXX Rev mrrur zaton Field 6taff Expense O07000 IMMXX Rev FGTFlmrnun,zatton Action Plan C07000 19,914 19,914 19914 IMSXX Rev Imi-r izahcn Supplemental OC7CC0 MSPX Rev Immunizaticn Special Protect 007000 6,269 6,269 6 269 VAR2K Rev Vanceila Immunization C 15010 6 077 6,077 6 077 CT00 Rev prnmumzaticri Outreach Teams 015040 13,110 13,17C 13,170 Immunization Rev Total 101 45,436 46,430 46,430 Immunization ENO Total 101 NIA SXOOX Rev STD Grant - CSPS 007C00 50,0E-0 50.050 50,050 SXIPX Rev STD Program -Infertility Prclect C07000 SXSEX Rev STD Program -Syphilis Elimination PrcJect 007000 SXTRX Rev STD/HIV Physician Training Center 007000 9P000 Rev STD General Revenue 015040 30,049 30,049 30,049 9Td Rev Total 102 80,099. 80,099 BQ,09lt 5to 9xp Total ttla NiA ADAPX Rev RW-Drug AssistancePrg-Adman 007000 78,552 78,552 78,552 ADIXX Rev HIV Incidence Surveillance 007000 ADSXX Rev AIDS Surveillance 007000 ATCXX Rev African American Testing Initiative 007000 150.000 150,000 ATNXX Rev African American Testing Initiative 007000 47,250 47.250 PRVXX Rev AIDS Prevention C07000 324,156 324,156 324,156 PTCXX Rev Ryan White 007000 73,632' 73.632 73,632 PTCXX Rev Ryan White-Ccnscrtia 007000 PTEXX Rev Ryan White -Emerging Communities 007000 RBSOX Rev FGTF/AIDS Morbidity 007000 46000 Rev ALG/Ccntr to CHDs-AIDS Patient Care 015040 192,000 192,000 192,000 4B000 Rev ALG/Contr to CHDs-AIDS Prev & Sury 015040 118,417 118,417 118,417 4B000 Rev HIV/AIDS Jail Linkage Project 015040 48,000 48,000 48,000 AIDS Rav Total 103, 1,032,00y 1,032,007 1,032T A108 Oxp Total ids NIA REFXX Rev Health Prcgram for Refugees 007000 T800X Rev JTuberculosis Control 007000 54,336 54,396 54,396 7F000 Rev JCcmmunity TB Program 015C40 129,907 129.907 129,907 T13 Rev Total 10A 184,3tI1 184,3.03 194,303 TO Exp Total 11I1 NIA 12000 Rev JFocd & Niatertorne Cisease Program 015C20 XXXXX Rev JCcrinimlin,cable Cisease Fees OC1077 Comm Disease Surveillance Rev Total 106 Comm, Disease surveillance Exp.total ids NIA HEPLF Rev Hepaths & Lr.er Famjre Prev/Contrcl 01E010 HEPLF Rev Hepatt,s & L,,,er Farure Pre"rCcrtml C!`_C40 Hepatitis Prevention Rev Total Ids Hepatitis prevention Exp Total 109 NIA PHPAX JRev B,cterrcr<r Plarr,r 1 3 Rea 7icess 277 64,, -7 n4 ; 2-7 �dC PI-iFBX Re. 6,:1ern.rsn Sur, 3 Epdar- :C 1 218 23a 5� - PHPCX Rev PHP Lab Cap-6 -, :3 -a, cgert;-F:cs � PYFCX ;Rev IPHP tab Cap-8 : a. A lerts-Fccvs PHPFX JRev JR,sk Ccmi-,, :a'.cns - PHPPX Rev F-r,da Parder- - za '- 4 - �0 40", - �HL tRev 1 Specai 1aee 'erF --rar, 4C . Biotefrorism Rev Total 116 lie 347,367 347,367 347,367 Bioterrorism Exp Total NIA General Primary Care Rev Total 2004y General Primary Care Exp Total 200 N/A .,rCX Roy Pea'b, Pa„p a•✓Cci ­jr, t.as r3„ �3 _ -IPXX re be.�tit�.�/P..GeHe;�!F�'r :r-r'�,�r.�5 :C7 E 37 �i ^P GR Rev lHcaith Pr-m_t & Ed = ttcr In tatL,es 0rg0 - 714 .4 Page 1 of 3 DEPARTMENT OF HEALTH BUREAU OF BUDGET MANAGEMENT 2008-2009 CHD CORE CONTRACT REVIEW OCA Programs Component Level 5 Schedule on rac ota s C State County Total RECCH IRev Clcs,,j the G.4P Prr Jram ClEC40 Chronic Disease Prey Program Rev Total 210 33,626 33,626 33,62$ Chronic Disease Prev Program Exp Totat 210 NIA "CENP IRev ITcbaccc Prev 8 Cassahcn Program 015G10 53.072 53 072 53,072 T==BCX Rev Youth Schccl 3 After Schocl Program 115010 1'4 293 1C4 293 104.293 TCBEX IRev jChrcric Cisease Preverticr 8 Cessation Pr .15017-1 33 CCC 33 C00 33,000 Tobacco Prevention & Cessation Rev Total 212 S3,D72 190,365 190,365 Tobacco Prevention S Cessation Exp Total 212 NIA . EPCCX IR9, INC Breastfeeding Peer Ccunsehr,g C07CCO 31 650 31 650 31 650 NFCX Rev WIC Infrastr_ictu,re Grant 007CO0 AiCOX IRev jFGTF,1iVlCAdmmistrabon 307CGO 1,113,551 1 113,5EI 1,113551, WIC Rev Total 221 t,145,201 1,145,2D1 1,145,201 WIC Exp Total 221 NIA - FMPXX Rev FGTF,Family Planning -Title X 007000'6,674 76,674 76,674 FMPAX Rev Tine X HNiAIDS Prrlect 007000 FMPMX Rev Title X Male Prclect 007000 FMSOX Rev Fam ly Plan ring-T,tie X-Special I datives 007 000 FMPDX FMPDX Rev Rev ALG Family Planning Duval Teen Pregnancy Prevention 0151340 015040 49,181 49,181 49,161 f7fly Planning Rev Total FaMOY Planning Exp Total 2211 Z23 120,958 NIA 125 855 125,855 GADOX Rev IMCH BGTF/Gadsden School Clinic 007000 8K000 Rev ALG/Contr to CHDs-MCH Hlth-Field Staff 015040 Maternal llealth/1pQ Rev Total 2211 Maternal HeBlthilPl7 Hite Total 728 NIA - HSTRT IRev ALG/IPO Healthy Start-0507,07 015040 XXXXX IRev Healthy Start Coalition Contritutions 011001 535,031 535,031 HeefthY Stsrt Prenatal ev Total 297 - 535,Q3S 535,031 Heafthy Start Prenatal Exp Total 22.7 NIA - PCG00 PCG00 Rev IRev ALG/Cunt to CHD/Primary Care (050329) ALG/Prmary Care (050331) 015040 015040 205,050 153,176 205,050 153.176 1 205,050 153,176 Compneheostve Chitd Health Rev Total Comprehenslve Child Health Exp Total 229 22E 35$,22g NIR .. 358 226 35$326 , HSTOX IRev IMCH BGTF-Healthy Start IPO 007000 Health SfariF Int'ants Rev Total 231<. Health S1aot Infants Ex 7atal 931 NIA Flealtby Start Inter44nceptual Woman Hxp Total 232 NIA SCBDN IRev IBasic School Health -CMS TF 015010 12,817 12,817 12,817 SCBST IRev 18asic Schocl Health -Tobacco TF 015010 136,569 136,569 136,569 SCFLT IRev IFull Service Schools-Totarco TF 015010 105,696 105,696 105,696 SCHSP Rev Full Service Schocls-Tcbacco TF 015010 SCHSP Rev Schocl Health/Supplemental 015010 SCHSP jRev Supplemental/Comp School Health TOB TF 015010 SCHSP IRev ALG/School Health/Supplemental 015040 XXXXX Rev ISchool Board Ccntrtution C08050 school Health Rey Total School Health Exp Total 234, Z3e 255.002 NA 265,002 255,082 BCAXX I Rev Breast 8 Cervical Cancer-Aden/Case Mgt C07300 P0000 lRev AL3,Pnmary Care (C5O331) 015C40 XXXXX IRev XXXXX Rev Personal Third Health Fees Party/HMO Revenues C01r77 ari-us '2F 1r0 72� 150 Com Comprehensive rehensive Adult Health Rev Total Adult Health Exp Total 237 237 NA 726,159 726,159 CENTL Rev j,6Lr3,Ccrfttr --HCs-CentaiProgram 015r4r :E`j7T Rev Er,l-or -,ed Certal 5 r, cps ,15,4C CPICP„ Rev -Certai Spgc,a ,1,1 1,,e Prnects P _7E"1 Re, IFr.Tar f _,3'e : re.. a. Pr':'9.te C4G 2 - 'TEI.'. AF rq0 'Dental Dental Health Rev Total Health Exp Total 240 240 20,D7D NIA 20,070 20070 E" �X ReV ; ';35tn! L'car• Pr";ra rr, '�� ._ _L _ _XR9V '�:yr �: '�� 3d P G'rav :r c.-g76�d Rev �ah'v BeacFes'L_r t f FL -F PP A(.'�.t/(a',fL„C:r"an'p;:ir.t,1;r, 5;4C 414 414 ----- 414 Page 2 of 3 DEPARTMENT OF HEALTH BUREAU OF BUDGET MANAGEMENT 2008-2009 CHD CORE CONTRACT REVIEW OCA Programs Component Level 5 Schedule ontract Totals C State County Total CPOoO Rev CessH:a :'en6fi atcn and Ehriin C15040 USACO Rev !ndocr A,r Ass stance Pr,-.-ra rn 15040 XXXXX Rev Env renn-ertal Hearth Fees arcus ; CC 5c4 C 5C4 Environmental Health Rev Total I 3XX 21,170 21,170 700,504 721,674 Environmental Health Exp Total 3XX NIA _ SPACE JR9, I PACE EH o15C10 cKCCO JRev JLa L ga Ccrtra EI Cancer 015040 9KCCC JQev IMetro Crlardo'-rt,an League Teenage Prg 015C4C CHiGR JR9, I Lagie'ative Special Prc;ects C15040 REDCH JRev Closing the GAP Program 015C40 REDCH Rev JPeralver C1,mc-Miami Dade C15040 Special Contracts/Non.Recurring Rev Total 599 Special ContractstNon-Reewring Exp Total 599 NIA 8KC00 JRev Non-Categorcal Revenue - Tcbacco 015010 98,268 98,268 98,268 8K000 JRev Non -Categorical Revenue - GR 015050 2,099,637 2 009,637 2,C99,637 XXXXX JRev IMedicaid ',ancus 2,306,671 2,306,671 XXXXX Rev JBCCC Ccntnbuticns Various 959,782 959,762 XXXXX Rev Med,care `darous XXXXX XXXXX Rev linterest Rev US Grants Grect Various 007010 50,000 50,000 XXXXX XXXXX Rev Rev Grant -Direct Other Revenues 011000 Various 901,333 901,333 Other Rev Total Other ftp Total XXX, 5% 2,107,903 NIA 2 1!7 905 : 4,217,7116 4415,891 DRAWDCWN/UP TOTALREVENt1ES TOTAL EXPENDITURES 5,d994l3 NIA B,b56;766 8319,496 fZ558,186 - B. CORE CONTRACT State County Total 1. Planned -Revenues Planned Expenditures 6,036,706 DIFFERENCE 2. Special Projects _ Prepared By: Traci Fox Date: 09/08/08 Reviewed By: Jim Gilbert Date: 09/08/08 Page 3 of 3 ci c CO LL L C-: t ..... ..... .... ..... t .... .... . .... .... ... ..... ..... ..... ..... ..... .... ..... ........... ..... ..... ........... ..... .... ..... ..... .... ..... .... ... ........... ..... ..... +-.4 .... .... ..... ..... ..... ..... .... ..... w . CA V: IN w C, IN IN IN Is LL IN 7 7 7 7 7 C?: 1., 1 rN rN rN (�: 1 7 6 0o o o of In : CN rN IN of E 61 0 IN IN 14 o IN ..... ..... ..... . .... .... .... . ..... ..... ..... ..... .... .... ..... .... ..... .... .... ..... .... .... .... ...... ..... ..... ..... .... .... ..... ..... ..... ... .... .0 Y In .0 IQ x .0 .0 co co I Ix, m ..... ..... ..... .... ..... ..... ...... .... .... L) x S > .... . .... ..... ..... ..... 1 ... ..... ..... ..... 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G ✓ _ ` �L 3 3 J L= •�• A r.• CC L Y ~ a Y LL - o o All Other FY 07-08 INKIND ALLOCATION County TB STD RHO Family Planning Insulin Total Alachua 6985 7412 1640 101200 122884 6136 246257 Baker 269 454 831 6000 13289 3280 24123 Bay 7612 2210 0 37600 92177 6309 145908 Bradford 2597 520 812 7600 15763 706 27999 Brevard 18806 5796 8746 93600 237894 53753 418594 Broward 57223 28853 35 344000 105524 38922 574557 Calhoun 448 184 105 4800 11955 769 18261 Charlotte 4567 788 4783 25600 35681 3531 74951 Citrus 4657 822 2947 30800 117766 29C3 159894 Clay 3224 1736 1324 20800 76132 18849 122064 Collier 12447 2988 352 62000 31143 51210 160140 Columbia 2687 1108 0 16800 21246 10562 52403 Dade 267038 30327 1828 739600 140523 179070 1358385 DeSoto 1164 559 1535 14000 14492 738 32489 Dixie 537 236 899 5200 14486 706 22064 Duval 100386 29164 5476 178000 106386 36301 455713 Escam bia 3940 6968 2887 82000 97544 20905 214243 Flagler 2866 384 1475 15600 50773 157 71255 Franklin 358 157 775 4000 14026 895 20211 Gadsen 6179 2036 1936 16400 23655 3704 53910 Gilchrist 448 150 755 4400 12241 377 18371 Glades 1164 76 5 2800 5398 487 9930 Gulf 716 118 5 5200 14351 1036 21426 Hamilton 358 365 649 6400 19615 157 27543 Hardee 7880 387 2616 10800 41481 1899 65064 Hendry 2687 639 4041 15200 81744 1554 105866 Hernando 4388 973 389 30400 100337 4504 140991 Highlands 13164 1099 2139 26800 45202 157 88562 Hillsborough 67879 19655 11927 248800 285147 82489 715897 Holmes 537 160 70 6400 19957 847 27971 Indian River 4567 1527 4375 23600 56001 3955 94025 Jackson 1612 728 119 15600 26769 4253 49081 Jefferson 806 213 303 4400 8380 1334 15436 Lafayette 269 45 459 2400 3092 345 6610 Lake 10746 2945 6770 50000 73677 12650 156788 Lee 24626 7265 0 107200 200695 26978 366764 Leon 8149 10444 33 87600 148341 2825 257392 Levy 1343 681 1206 12800 38170 1789 55989 Liberty 0 50 209 2800 8633 722 12414 Madison 716 332 701 8000 24273 1193 35216 Manatee 12268 4103 0 56000 83079 13105 168555 Marion 10388 4650 2993 75600 124787 12948 231367 Martin 11373 1120 2004 23200 28191 1256 67144 Monroe 3851 482 0 14400 15875 157 34765 Nassau 1433 582 7 10800 33174 5069 51065 Okaloosa 2597 2274 18 29200 118583 157 152829 Okeechobee 2597 524 2705 10400 37291 2982 56500 Orange 39133 23399 10743 222400 126872 13701 436249 Osceola 6179 1977 11052 51200 205398 1381 277188 Palm Beach 25880 13505 14625 224800 192656 129712 601178 Pasco 5463 2558 1353 82400 199378 38812 329964 Pinellas 31880 16381 5645 167600 389884 39800 651190 Polk 22656 9224 17816 126400 185432 16667 378194 Putnam 3134 1356 1119 26000 44094 2433 78136 St. Johns 2328 782 2643 24800 35908 7423 73884 St. Lucie 12268 3443 5227 64000 55188 7423 147548 Santa Rosa 2C60 4944 5 23600 45199 157 75966 Sarasota 7880 747 8333 56400 64040 11755 149155 Seminole 11731 2992 6941 53200 18539 157 93560 Sumter 3940 816 1428 23200 33903 1397 64685 Suwannee 716 582 '579 12800 23840 973 40491 Taylor 1970 387 901 68C0 20468 863 31390 Union 806 240 7 4OCO 8328 1118 14499 Volusia 11642 5239 6963 12-4800 131102 28454 288200 Wakulla 716 255 730 6000 12485 1161 21348 Walton 1970 367 398 148C0 63133 1C04 81673 Washington 2597 174 13 8000 4707 2631 18121 Total 895501 2736611 180407 4000000 4858374 931653 11139596 pup,/le hives.. lnh Jere I' iAdr-;ti. dlon/B�dy e!/C�n e_C orry,a�b„ nN md_Fharmncy as 00 O Qni ItV O- N m O N M cO O) N r- M m 0) O M m O m M N O> In N n n M V) V �t T 00 <A (fl (>9 _ v) EA O J N w O O C c L) p U c 7 CDo 00 U to C M N U > C ° " m 2 c o E o 01 j . n E w C7 L > c _ d p m 2 w 'a a N c % V > m > U .2 > CD a) Q o a 5 a _= ani Q F- 0 O O O a a _T N 'D 7 7 > N m C ? L.L N O 7, C C6 U 9CL O `L ` U M U O N O 'LO !� Y y U N O 0 N Q) CM U- L U aci E c L N y U u ; U O N y O c °t! .0 c _U D1 J C c CO O 2 c w Y 0 cn 9 — 0 O 'C ` (N M C CO U L 0 m .N ID n N N M N h O N M OD 'aC M M N lD O0o O 7 OI M r/ OD r0 tD n V O n OO lD N I N N O O 1p fh N n N O m m O ap n N V f0 'n Y A N n O co 0 (n rI n O N t0 N n N Of n � M O � N N N w M V1 a0 tO N M m f�1 IA fH N f9 1+I lA /A H 19 !D N 9 r- /A W N 1A 6, W IH fA 49 N Vf IA 49 A N _� Q W \ M 7 N O tD 'D V n n n aD e- N V t+1 m O o N N Of N � a` Of c') JO 7 O a{ M O1 � � � q n w L M O O O O M O O O N (D N N 7 m O O O O N N N 7 t O N O O O O N O O O d IL Ol a, tt) Y N n < V O o M N n M N a r� oo O O O O M M O M N M M N N O Ot dp to T T JlJ M y V a0 N tD N C r N c0 N O O n n OI O O O n N (D) N O fD O O O r" W A V (OD n cOD N r O a O n O .� n < ^ N N M V N Oo n A JD !D OI m M tp O (p m aYa{{ V M N n Jf1 Of M N u) OD (D n [7 A rD N M M a N N < O1 !> n n h N 7 OD M N 7 W M N O N o N � a N JO d 7 ; C T C C C J J C Jy' U C C U C j U J:' C C J U 7 J ... O JT C Jy' O 7 O Jy' T C L' C 7 O U O U J C 7 N 7 O 7 O U 7 O p L U C J 7 O ✓� 7 p O U 7 O O7 O O U = J U= c C J 7 O C U U = > J O U O U O JO U U N O U N O U C 7 U U N O U O JD J O 7 O U O p J VU O p U+ C o U U ul LSm O y m U U E L y U a O] N U N c U O U D N C C O = .l 8 3 N O 7 t� p N C A O yy Np y � N M A JO 5 O Y of A C ? J J Z U O U a A a(I O a J O. r15 0 N 0 N N J tp C O 0 0 (n 0 H C>M3� f ro M O 0 n N N n O N O r!I N S O M Q M N r0 9 M O 7 N M M O M Of M M O �D N n n n t0 n O Oo OD N m a0 tD �- (p n (p OD ro ro OD M M , O rD rD n M D2 tD O N OD a0 V N �/f m JCO M N OD M O n eD tD M 41 W 19 aa O N n N �A lD JA n N Q) (/i (p 1D s M Op JA rNj ,T O O cA D7W C q 19 1A IA to M w N 19 1/f N /9 Wo W (4 J9 Vi M M64 N 1A tp G 69 N 69 _o N Q W C �'1 aU < o ro n T n M O O (D N O N O O O O N ro N th 7 0 m 0 0 o rJ vo 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o rD o n 0 N 0 0 0 a rD N N O O n N O ro M M ro '� ro T ro O C N rD tD O n a O ro M S ao N n �A rJ r7 O D N O C o ro n N tD n <A ? n C O N V J1 � rA M D vs Qf 0 0 a CC C C C j > 7 r 7 :> C >. C > O C C ] �, J ] JJ y O C ^ C J 7 ] C ] C C •�7 rC '� C 'J _ ] 7 O J U O O (C U C T ] U 7 G L 7 O O r7 ] O rC rJ U O TJ O ] C' O U 7 O 0 O > r A 7 .0 7 « ° (� () U C ] , J Y F= J O r L '� 1. F= C C L C rO .O U Q m ip O O Y K 7 ✓Vi N 9 'Q ] = m .� ;D u� U U '.J10 O 0 w ti (.7 S July 1, 2007 - June 30, 2008 All Project/Depots County Health Department Immunizations Shipped Alachua $442,917.63 Baker $98.205.67 Bay $468.972.44 Bradford $63,207.70 Brevard $1,026.780,40 Broward $1,621,512.74 Calhoun $61,695.78 Charlotte $414,061.7 8 Citrus $202,621 22 Clay $215,279.30 Collier $996,695.76 Columbia $85.243.55 Dade $2,284,577.85 Desoto $103,394.69 Dixie $91.904.90 Duval $2,477.774.41 Escambia $1,302,129.24 Flagler $398,207.68 Franklin $68,119A0 Gadsden $179,245.00 Gilchrist $87,784.09 Glades $40,880.99 Gulf $94,832.44 Hamilton $69,596.99 Hardee - $276,130.31 Hendry $164,715.29 Hernando $262,590.16 Highlands $261,638.68 Hillsborough $2,742,842.62 Holmes $74,417.21 Indian River $610,026.67 Jackson $146,135.50 Jefferson $27,972.44 Lafayette $25,054.79 Lake $702,244.66 Lee $1, 574, 648.92 Leon $218,795.81 Levy $205,387.25 Liberty $86,350.90 Madison _ $101,147.06 Manatee $515,735.50 Marion $1, 054, 750.89 Martin $370,241.06 Monroe $461,250.40 Nassau $38,001.24 Okaloosa $785,499.71 Okeechobee $70,168.37 Orange $2,256,143.76 Osceola $1.332,377.63 Palm Beach $2,148.589.53 Pasco S566.295.67 Pinellas $1,516,126.41 Polk $1,767,464.20 Putnam $155,791.35 Santa Rosa $250,993.16 Sarasota $1.215,561 27 Seminole $826,703.99 St. Johns S506,717.81 St. Lucie $257,129.43 Sumter $132.205.53 Suwannee S154.892.72 Tayicr S59.969 99 Unicn S50.1 C6 95 Volus�a $743 764 50 Wakulla S37.347.30 Walton $198,971 21 Washington $87 923.62 TOTAL = $37,936,457.32 14 Imm,VFC InternaPCHD Items and FerinsICHD Distributed FYO`-0s 1),-1;-jO County Health Department - In -kind Contributions Program: Sexually Transmitted Disease Fiscal Period: County Contract Year 2008 - 2009 Alachua 145,621 Broward 85,000 Hillsborough 84,000 Leon 67,493 Miami -Dade 289,259 Palm Beach 139,489 St. Lucie 61,760 Total STD In -kind 872,622 INKIND CONTRIBUTIONS, SPECIAL PROJECT, AND STATE FEE SCHEDULE FOR PREPARATION OF 2008- 09 DOH COUNTY HEALTH DEPARTMENT CONTRACTS WIC PROGRAM County Apr-08 Closeout Participation Percent Statewide Total Participation $ Total In -Kind Food Contribution of 373,332,874 Alachua 5,026 1.082°o $ 4,039,898 Baker 1.079 0.232% $ 867,300 Bay 5,533 1.191% $ 4.447,425 Bradford 802 0.173% $ 644,647 BREVARD 10,664 2.296% $ 8,571,722 BROWARD 31,725 6.831% $ 25,500,550 Calhoun 626 0,135% $ 503,179 CHARLOTTE 2,907 0,626% $ 2,336,646 CITRUS 2,802 0.603% $ 2,252,247 CLAY 3,068 0.661 % $ 2,466,058 COLLIER 10,402 2.240% $ 8,361,126 Columbia 2,099 0,452% $ 1,687,176 DADE/UM 71,612 15.418% $ 57,561,714 DESOTO 1,870 0.403% $ 1,503,106 Dixie 411 0.088% $ 330,362 DUVAL 22,297 4.801% $ 17,922,325 ESCAMBIA 10,188 2.194% $ 8,189,113 Flagler 2,020 0,435% $ 1,623,676 Franklin 248 0.053% $ 199,342 GADSDEN 2,717 0.585% $ 2,183,924 Gilchrist 471 0.101% $ 378,590 Glades 59 0.013% $ 47,424 Gulf 299 0.064% $ 240,336 Hamilton 481 0.104% $ 386,628 Hardee 1,878 0.404% $ 1,509,536 Hendry 2,871 0.618% $ 2,307,709 HERNANDO 3,806 0.819% $ 3,059,262 HIGHLANDS 3,436 0,740% $ 2,761,856 HILLSBOROUGH 30,863 6.645% $ 24,807,674 Holmes 880 0.189% $ 707,344 INDIAN RIVER 3,050 0.657% $ 2,451,590 Jackson 1,772 0.382% $ 1,424,333 Jefferson 487 0.105% $ 391,451 Lafayette 204 0.044% $ 163,975 LAKE 6,311 1.359% $ 5,072,781 Lee 12,683 2.731% $ 10,194,593 Leon 5,389 1.160% $ 4,331,677 Levy 1,170 0.252% $ 940,446 Liberty 242 0.052% $ 194,520 Madison 815 0.175% $ 655,097 MANATEE 9,586 2.064% $ 7,705,225 MARION 9,779 2.105% $ 7,860,359 MARTIN 3.309 0.712% $ 2,659,774 MONROE 1,261 0.271% $ 1,013,592 Nassau 1,645 0,354% $ 1,322,251 OKALOOSA 5,459 1.175% $ 4,387,943 OKEECHOBEE 1,889 0.407% $ 1,518,378 ORANGE 31,274 6.733% $ 25,138,036 OSCEOLA 11,918 2.566% $ 9,579,687 PALM BEACH 25,621 5.516% $ 20,594,156 PASCO 10,376 2 234% $ 8.340,227 PINELLAS 18,799 4.047% $ 15,110,633 Polk 20,649 4,446% $ 16,597,663 PUTNAM 3.413 0.735% $ 2,743,369 SANTA ROSA 3.159 0.680% $ 2.539.2C4 ISARASOTA 5.408 1.164% $ 4.346,950 �SEMINCLE 7,'67 1.672% $ 6,243,113 ST JCHNS 2.594 0.558% $ 2.085.057 ST. LUCIE 8.380 1,804% $ 6.735,843 Sumter 1398 0,3011/o S 1123,712 Suwannee 1,347 0 2909io S 1.082,718 Tavl,or 879 0.187 A S C�99.306 L,mcn 295 0 064°'o $ 237,121 `✓olusia 10,288 2.215'/o S 8.269.493 'Piakulla 466 0.100% S 374.571 'Halton 1.446 0311% $ 1,162,295 /ashin3ton 801 0.172°16 S 643 844 STATE TOTAL 464,460 100 00111'6 $ 273 332 2'4 CA r Expenditures Apr 07-Mar 08 CHD Expenditures CAT I&11 Bay $ 445,528.64 Brevard $ 1,114,218.60 Broward $ 12,720,301.26 Citrus $ 363,717.81 Collier $ 1,436,601.66 Dade $ 18,878,034.22 Duval $ 3,649,565.75 Escambia $ 1,110,009.35 Hillsborough $ 5,025,347.95 Lee $ 1,791,082.18 Leon $ 1,005,544.15 Manatee $ 1,055,627.44 Orange $ 4,993,831.93 Osceola $ 1,228,390.18 Palm Beach $ 8,454,528.77 Pinellas $ 4,039,618.97 Polk $ 1,775,598.06 Saint Lucie $ 875,882.01 Sarasota $ 1,170,839.43 Seminole $ 621,351.08 Volusia 1 $ 934,692.54 CAT I & II Expenditures $ 72,690,311.98 CAT III Alachua $ 722,054.07 Baker $ 24,153.63 Bradford $ 2,936.61 Charlotte $ 200,690.08 Clay $ 139,154.73 Columbia $ 46191.09 Desoto $ 133,686.54 Dixie $ 13,686.63 Fla ler $ 10,366.31 Franklin $ 19 381.30 Gadsden $ 59,100.93 Gulf $ 9,037.24 Hamilton $ 7,162.39 Hardee $ 22,551,11 ,Hendry$ 167,390.35 ,Highlands $ 151,986.07 Holmes $ 7,681.17 Indian River $ 353,159.13 Jackson $ 90,679.28 Jefferson $ 5,763.20 Lake 1 $ 733,731.82 Le $ 25,307,75 Madison $ 21,040.11 Marion $ 586 759.09 Martin $ 364,562.16 Monroe $ 453,225.06 Nassau $ 20.633.41 Okaloosa $ 322,889.24 !Ckeechobee $ 80,504.25 Pasco $ 303,771.94 M, jPut,am $ 131,492.64 Saint Johns $ 224,980.72 'Santa Rosa $ 29,741.34 Sumter $ 46,626,82 ISuwar ,nee $ 4,488,89 (Taylor _ $ 17.635.68 liashingtcn $ 7.563 49 Cat Hi iotal $ 5,561,766.77 Total Expenditures $ 78,252,078.75 M U) F- F- W00 U 0: Z = U ZU H 0 O o N z Z O D O N OZO U LL z O Q � U z O JO aU o} zm 4 z ll 2 z O g w LL O w a } f- c O m cv u 0 Q �v .r 0 C 0 U V <v v J O 'o' = E o c 0 + O N V) Z u v C 4w iC t O. aL_+ d C V t 0 jQ O' Gl N 0 r y a vi v 0 > ` .` p N O O R tC0 eEv > V O = v v c $ rn o �v >> w o o E c c u u R CL E c a w w y 0 u u p c. t g c o m >, v u v u v r rn v w u 41 o;?�.cvviacoy Iv_ Y � c v U r o 7 w C Q 0 V 0 d U cot,-(D v rn co � O N co M .- 69— M (19 69 7 v rn cc a. y � _ � � G =nei U L gg gg 4 G u V U li U � o s O W { O � - 6 � y E L � y f, ` S el F O F O � I - _ S a _ t s - n i x - s _ c 4 Y — W mmmma m u u o 0 0 0< `: c c$< tobm u u u x V W = O W L tY k� m (L - C a0 m U m V a 0 0 0 OF ; n.J Vui N U W 6 b b b b b 6 b 6 Vi N F F 3 3 U u O O 1 m V � m iZi. � w 7. F- F- '• m m — 7 � � ~ J 3 3 a = i � z I Attachment B Florida Department Of Environmental Protection Task Assignment Notification Form for ST. LUCIE COUNTY Contract No. GC687 Task No. 02 Amendment No. Date 5,'19 2o08 Performance Period: Effective the date of execution of this Task Assignment or July I, 2008, whichever is later, and shall remain in effect until .June 30, 2009. Description: (Additional Pages May be Utilized) Contractor will _perform inspections for all reported discharges installations closures invol,,ink regulated storage tank systems Contractor will also perform all re -inspections as necessary to confirm compliance. CONTRACTOR will conduct routine compliance inspections for at least 75% of the facilities listed in Exhibit #1 Contractor's Facilities Inventor List(provided via email in the followin priority order: facilities that have not met the December 31 2009 upgrade deadline facilities that were not insat tcd last fiscal year and facilities with open SNC violations Exhibit #2 (1 pa a identifies tht. number of regulated. tanks as of May 12 2008 and the funding allotment for FY 08-09 as indicated below. CONTRACTOR will oerform all Enforcement Actions in accordance with Guidance Document F (Level of Effort). The Department will use its judgment to determine whether the CONTRACTOR is satisfactoril ursuin resolution of these violations. The CONTRACTOR shall not allocate fundin to non -program activities outside the scope of the contract or Task Assignment The CONTRACTOR acknowledges that the provisions of Section 376 3071 F S prohibit the use of Inland Protection Trust Fund money for purposes other than those snecified in that section Payment schedule: Payments 1 - 11, S 15,315.67 Payment 12, $15,315.88 Task Managers: DEP "Task Manager: Stephen E. Brown Phone: (561) 681-6668 Contractor Task Manager: James 11. Moses Phone: (772) 873-4931 Authorization: ' - G DEP Contract Manager Date Co tractor's Contract Manager Date DEP Budget Represe a ive Date Funding OR(i.\M/A I0)N C(OF 11 H) (AUR.I C (q* I MUUI; LF I SPI-VI.1I CA I [:(;()RI I YR I .1%1OI'N I- 37�50.102000 '' TH 1 132500 -t562 IPTF 100029 08 S 183,788.25 I Notes: CC: OFP Contracts 04S 93) I in.ince & .lccounting. C ontr,CtS DiOhur�cn)ent sct.tiun (%1S '8) - Copies DFP bask .Ntan;rger C ontr mor FASk \-tanager i IWP Contract No. GCb87, kttachmen t 13, Page I of I ------------- -- --� AGENDA REQUEST / 0-1 ITEM NO: 4 ov— DATE: September 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS / SUBMITTED BY: Community Services Department PRESENTED BY: Jessica Parrish Housing Coordi for SUBJECT: Resolution No. 08-287 to adopt the St. Lucie County Housing Assistance Plan for the Community Development Block Grant Programs including the Small Cities Community Development Block Grant application. BACKGROUND: Please see memorandum 08-259. FUNDS AVAIL: 001184-6420-334693-600 (2005 CDBG Disaster Recovery Program) 001443-6420-334693-600 (2005 CDBG Supplemental Disaster Recovery Program) PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends adopting Resolution No. 08-287 adopting the St. Lucie County Housing Assistance Plan for the Community Development Block Grant Programs including the Small Cities Community Development Block Grant application. COMMISSION ACTION: [� APPROVED [ ] DENIED [ ] OTHER Approved 5-0 County Attorney: x ' �^ Daniel S. McIntyre Originating Department: Beth Ryder CONCURRENCE: Douglas M. Anderson County Administrator Coordination/Signatures Mana ement : & Budget x I l Purchasing: 9 9 � 9 Rachel Pena/Marie Gouin Other: Other: fmhe- r. Pe \k COMMUNITY SERVICES MEMORANDUM #08-259 TO: Board of County Commissioners FROM: Jessica Parrish, Housing Project Coordinator 6�1 SUBJECT: Resolution No. 08-287 to adopt the St. Lucie County Housing Assistance Plan for the 2005 Community Development Block Grant Disaster Recovery Program and for the Small Cities Community Development Block Grant application. DATE: September 23, 2008 Prior to submittal of the Small Cities Community Development Block Grant application, St. Lucie County is required to adopt a Housing Assistance Plan (HAP). In an effort to make all programs consistent, staff is proposing to adopt the HAP for the 2005 CDBG DRI and the CDBG DRI Supplemental grant. Within the HAP are the guidelines for the grant program. Staff is focusing on rehabilitation of St. Lucie County's current housing stock and to assist with damages from the recent storms. The maximum allocation has been increased to $40,000 to cover the increased cost in building materials. Recommendation: Staff recommends adopting Resolution No. 08-287 adopting the St. Lucie County Housing Assistance Plan for the Community Development Block Grant Programs and for the Small Cities Community Development Block Grant application. RESOLUTION NO. 08-287 A RESOLUTION ADOPTING THE ST. LUCIE COUNTY CDBG HOUSING ASSISTANCE PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS, St. Lucie County recognizes the need to establish local policy guidelines for their Community Development Block Grant (CDBG) Housing Program; and, WHEREAS, the County has developed the "St. Lucie County CDBG Housing Assistance Plan" that conforms to the application requirements for the CDBG Housing Program in accordance with Rule 9B43, Florida Administrative Code, which governs the CDBG program; and, WHEREAS, it is the intent of the County, to the greatest extent feasible, to improve the housing standards for the very low and low -to -moderate income residents of the County through the use of CDBG and other County housing programs. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, as follows: 1. The Board hereby adopts the "St. Lucie County CDBG Local Housing Assistance Plan' for the Community Development Block Grant Program, incorporated herein by reference. 2. The County Administrator and/or his designee is hereby authorized to coordinate the implementation of the St. Lucie County Local Housing Assistance Plan. 3. All resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict. 4. This Resolution shall become effective immediately upon adoption. After motion and second the vote on this resolution was as follows: Chairman Joseph E. Smith Vice Chairman Paula Lewis Commissioner Douglas Coward Commissioner Charles Grande Commissioner Chris Craft PASSED AND DULY ADOPTED this ATTEST: BY: XXX XXX XXX XXX XXX day of 2008. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY Community Development Block Grant Housing Assistance Plan for ST. LUCIE COUNTY St. Lucie County Page 1 Housing Assistance Plan INTRODUCTION HOUSING REHABILITATION OBJECTIVES AND POLICIES . Obiectives V. A. B. VI. A. B. Structural Integrity C. Cost Feasibility VII PROCEDURES A. Application and Inspection B. Bidding C. Contracting and Rehabilitation D. Inspections E. Change Orders F. Payment G. Disputes and Contract Termination H. Follow -Up VIII. CLEARANCEIPERMANENTRELOCATIONIDEMOLITIONRELOCATION A. General B. Clearance C. Permanent Relocation/Demolition Relocation D. Differences IX. CONTRACTOR LISTING A. Recruiting B. Contractor Eligibility C. Disqualification XI. APPEALS/COMPLAINTS XII PROGRAM INCOME Rehabilitation Policies Identification of Units Removal of Units from Program CONFLICT OF INTEREST HOUSING REHA BILITA TION FINANCING Deferred Payment Loans (DPL) Scope of Rehabilitation Assistance QUALIFICATIONS General Household Income STR UCTURAL REQUIREMENTS General St. Lucie County Page 2 Housing Assistance Plan 3 3 3 4 4 5 5 6 6 7 8 8 8 9 9 9 10 10 10 11 12 12 12 13 14 14 15 15 15 15 15 16 16 17 18 19 20 I. INTRODUCTION This manual is a guide for operating the housing rehabilitation related aspects of the St. Lucie County Community Development Block Grant (CDBG) program. The responsibilities of St. Lucie County, the homeowner, and construction contractor are specifically addressed in this manual. The major focus of this manual is on housing rehabilitation, and replacement of dwellings. Relocation of households is also covered to a limited extent. The Anti -displacement Policy should be consulted if displacement or permanent relocation becomes necessary. The goal for the CDBG program is to rehabilitate substandard units located in St. Lucie County and to bring them up to a minimum acceptable living standard. This standard is the HUD Section 8 Minimum Housing Quality Standard and the Florida Building Code. This goal will be achieved through the use of CDBG funds to contract for the required rehabilitation construction. The rehabilitation units to be assisted shall be owner -occupied. II. HOUSING REHABILITATION OBJECTIVES AND POLICIES A. Objectives The objectives of the St. Lucie County Housing Rehabilitation Program are: 1. To encourage the revitalization of very low to low -to -moderate income neighborhoods through a Housing Rehabilitation Deferred Payment Loan (DPL) Program. 2. To remove unhealthy or hazardous conditions in low -to -moderate income households. 3. To use Community Development Block Grant rehabilitation grant funds as a catalyst to encourage residents of low -to -moderate income neighborhoods to improve their community. 4. To preserve existing housing stock and to replace substandard housing. 5. To enable low -to -moderate income families to rehabilitate their homes by providing financial and technical assistance to those unable to obtain private financing. 6. To reduce utility costs and to improve the comfort of very low to low -to -moderate income families through weatherization aspects of rehabilitation. 7. To improve the property tax base in low -to -moderate income neighborhoods. 8. To increase employment and training opportunities for local residents and minority persons through the provision of funds for the rehabilitation of homes. 9. To make homes accessible to elderly/handicapped occupants as may be required by code, accessibility requirements, and as good judgment may dictate. 10. To minimize impact of program participation on recipients and to limit direct costs encountered because of program participation. St. Lucie County Page 3 Housing Assistance Plan B. Rehabilitation Policies It is the policy of the St. Lucie County Rehabilitation Program to: 1. Assure that the program is administered in strict conformance with the community development and rehabilitation rules and all applicable local, state and federal requirements (including equal opportunity, conflict of interest, etc.) 2. Treat all participating property owners, residents, and contractors fairly, with sensitivity and respect for their needs, and in accordance with program rules. 3. Provide all program participants any reasonable assistance necessary to carry out the objectives of the program, bearing in mind: 1) that property owners hold the primary responsibility for maintaining their property and personal finances; 2) that contractors are primarily responsible for the quality of their work and their obligations to suppliers, creditors, subcontractors, and employees; and 3) that any assistance provided must be authorized at the proper level. 4. Assure that no member of the Congress of the United States, the Citizen Advisory Task Force, or the St. Lucie County Board of County Commissioners shall share in proceeds or benefits of CDBG funded rehabilitation work. 5. Allow some flexibility in administering the program in order to meet the program's goals and objectives of rehabilitating each addressed dwelling to attain HUD Section 8 Minimum Housing Quality Standards and the Florida Building Code. The St. Lucie County Board of County Commissioners may waive program rules only when the result will be consistent with established goals and objectives and applicable federal, state, or local regulations. 6. Housing rehabilitation will be the first priority, with housing replacement units being addressed when program funds are available. C. Identification of Units Housing Rehabilitation will take place only on units approved by St. Lucie County and in accordance with grant requirements established by the State of Florida. Alternate units may be provided to replace any primary units that may become ineligible. St. Lucie County will solicit applications either from other housing assistance providers that have knowledge of need within St. Lucie County, by placing notices in public areas throughout St. Lucie County and/or by advertising in publicly circulated publications. St. Lucie County will review applications received using the following selection criteria: 1. A former recipient cannot be assisted for ten years and, in any event, will not be served again until all other eligible recipients have received assistance. 2. Number of persons in the family and the family income. 3. Type of construction (i.e., block, manufactured home, wood frame, etc.), state of deterioration of the residence, and estimated cost to rehabilitate as compared to 1) average residence cost calculated in the application and 2) the value of the residence after rehabilitation. St. Lucie County Page 4 Housing Assistance Plan 4. Location of the residence with reference to defined areas, i.e., floodplain, zoning, incompatible use, etc. 5. Compatibility (consistency) of the proposed residence rehabilitation with the local comprehensive plan and/or land development regulations. 6. Recipient current on payments to the local government and mortgage/lien holders. 7. Recipients' willingness to maintain reasonable standard of care and maintenance to protect and enhance the investment by meeting local nuisance, trash, and other environmental or health codes. 8. Recipient must have clear title to the property. 9. The applicant shall indicate on the application form whether to his/her knowledge the structure is older than 50 years old. If he/she answers yes or if other evidence suggests the structure is more than 50 years old, St. Lucie County must notify the State Bureau of Historic Preservation and receive written approval for the rehabilitation. Property appraiser, tax records, or other government agencies records will be researched to verify the age of the structure. 11. This program will not assist in the rehabilitation or replacement of rental housing structures. D. Approval of Ranking, and Removal of Units from the Program Housing staff shall review and rank the applications based on the criteria attached as Appendix A. This ranking shall be reviewed and approved by the Citizen Advisory Task Force, and their recommendation to the local governing body for their approval. The application process will have a noticed cut off date for the receipt of applications. Applications received after that date shall be considered on a first come, first served basis after the primary list of applicants has been considered. Housing staff may remove a housing unit from the program for a change in household income, approved selection criteria, or for not complying with the minimum qualification procedures. If it is determined that it is necessary to remove an applicant from the program, a certified letter will be sent to the applicant stating the reasons for the removal. The applicant will have the right to appeal the decision as identified in the Citizen Participation Plan. III. CONFLICT OF INTEREST Although addressed in other places in this Policy, adherence to rules and regulations on this matter is mandatory. All applicants that may have a business or familial relationship with a member of the St. Lucie County Board of County Commissioners (BOCC), Citizen Advisory Task Force (CATF) Committee, Community Services Department, or participating construction contractors must fully disclose this relationship on the Application and definitely before a construction contract is executed. In addition, all beneficiary names must be disclosed at the regular meetings of the St. Lucie County BOCC and the CATF as selection of beneficiaries occur, and these names must be included in the minutes of both the BOCC and the CATF meetings. The St. Lucie County BOCC and CATF members must disclose any relationship with St. Lucie County Page 5 Housing Assistance Plan an applicant and must abstain from any vote related to that applicant. As soon as a final ranking of the applications is made, that ranking and any cases of conflict of interest must be made known at a meeting of the St. Lucie County Board of County Commissioners. Before an applicant with a potential or real conflict is given final approval for participation, St. Lucie County must notify the Department of Community Affairs (DCA) in writing. Prior to any rehabilitation, St. Lucie County must receive written notification of DCA's approval of the application, in accordance with 24 C.F.R. Section 570.489. If this process is not followed the local government and/or the applicant may be liable for returning the funds to the program. IV. HOUSING REHABILITATION FINANCING The Housing Rehabilitation Program provides financing to homeowners in the form of 100% Deferred Payment Loans, the amount of which shall include the accepted bid amount plus a contingency reserve. A. Deferred Payment Loans (DPL) Deferred Payment Loans are conditional grants, and are provided to homeowners who are unable or unlikely to obtain conventional financing due to their income limits. The Deferred Payment Loan (DPL) involves a security instrument (lien) requiring repayment of the loan only if the homeowner sells or transfers ownership of the rehabilitated home, ceases to use it as his/her primary residence within ten years of the date of the DPL, or fails to maintain reasonable required standards of care and maintenance. During the ten-year period, the principal is "forgiven" or subtracted from the principal balance in equal monthly amounts, so that at the end of the tenth year of owner occupancy (by at least one of the recipients if owned jointly), the loan is fully amortized. There is no interest charged during the ten years. In the event that the sole owner dies or both/all owners die within the ten-year loan period, repayment of the loan will not be required. If repayment of a DPL becomes due, the prorated principal balance will be due in full within thirty (30) days of the sale/transfer of ownership or the owner's cessation of primary residence at the property. If the owner is unable to make such payment, the St. Lucie County BOCC may, at their discretion, allow repayment of the DPL over a term not to exceed ten (10) years, at a yield of not more that six percent (6%) interest per annum. Homeowners whose household incomes do not exceed the HUD Section 8 low -to -moderate income limit will receive a Deferred Payment Loan for 100% of the cost of rehabilitation paid from CDBG funds. The maximum DPL for an owner -occupied single family dwelling is $40,000. If rehabilitation costs require more than $40,000 and the owner is unable to finance the additional cost, the dwelling unit may be disqualified unless alternative funding is available. Grant application scoring indicates an average rehabilitation amount that is to be attained. Very St. Lucie County Page 6 Housing Assistance Plan high costs frequently adversely impact other units planned for rehabilitation. Therefore, the ability to maintain the necessary average must enter into the decision process. As a general policy, a contingency amount of about 5% should be placed on reserve for change orders. Exceptions may be made to this rule if the owner provides a firm commitment to pay for all required changes exceeding the authorized loan limit or if the Administrator determines that the situation does not require a contingency fund. B. Scope of Rehabilitation Assistance CDBG financing of housing rehabilitation is available for the following purposes: 1. correcting local housing code (Florida Building Code) and Section 8 standard violations; 2. providing cost effective energy conservation features; 3. provide reasonable repairs and modifications to make the dwelling accessible to handicapped and elderly occupants as necessary and technically feasible; and 4. correcting health and/or safety violations that may be present, including replacement of dilapidated or malfunctioning stoves or refrigerators and interim controls or abatement of lead -based paint hazards; New construction (adding a room or closing in a carport, etc.) is eligible for rehabilitation financing only to eliminate over -crowding or to provide bathroom or laundry hook ups. General property improvements are eligible for program funds when necessary to obtain an accurate level of utility, to decrease high maintenance costs, or the elimination of blight. Examples of eligible general property improvements include installation of cabinets and linen closets, functional changes in room layout, replacement of unapproved or damaged floor covering, and enclosure of a porch for use as a bathroom where the dwelling does not have adequate interior space. Some general property improvements may be provided at the owner's expense. Other additional improvements, above those required to achieve minimum standards, are optional and at owner expense. The cost for any such improvements shall be borne totally by the owner who must deposit the funds with the local government before the improvements begin if the improvements are to be a part of the rehabilitation contract. General property improvements that are paid for by the property owner must be included in the Contract for Rehabilitation that is developed and administered by the Housing Rehabilitation Program. However, ineligible new construction must be contracted separately. The property owner must also deposit the necessary funds to cover the additional improvements into the local government's program account. This must be done prior to construction. Otherwise, the addition items will not be included in the construction. Furthermore, any construction not covered in the construction contract will be inspected by the local Building Inspector but will not be inspected by Housing staff. St. Lucie County Page 7 Housing Assistance Plan V. QUALIFICATIONS A. General In order for a homeowner to be eligible for rehabilitation assistance, the following criteria must be met: 1. Total Household income must not exceed the low -to -moderate limits set for the HUD Section 8 program at the time assistance is provided. 2. The owner must possess and provide clear title to the property. Although, it may be jointly owned, and the property may be mortgaged. Ownership through life estate, heir property, or other legal satisfactorily documented ownership is considered satisfactory for program participation. Providing proof of title is an owner responsibility and expense. 3. Property tax, mortgage payments, and utility bills must be current; and ownership must not be jeopardized by any other threat of foreclosure, default or clouded title. 4. The property must be fully insured for flood insurance if the home is in the 100-year flood plain. Flood insurance must remain in effect for the entire period of the Deferred Payment Loan Agreement. Any unit to be addressed with rehabilitation funds must be elevated to at least 1' above base flood elevation (or to local code) whichever is greater. 5. All applicants that may have a business or familial relationship with a member of the St. Lucie County BOCC, the CATF, Community Services Department, and participating construction contractors must fully disclose this relationship at the time of the application, at the point in time in which the conflict occurs, and definitely before a construction contract is executed. 6. If a boundary survey is required, the owner is responsible for providing necessary proof or documentation at the owner's expense. 7. Residents and owners of rental property are not eligible to participate in the program. B. Household Income The following rules are applicable in determining household income: 1. The gross income of all household members occupying the dwelling is included in calculating household income. However, wages earned by dependent minor children (under 18) are not included in total. 2. Rent or other household support contributed by non -household occupants of a dwelling is included in household income. 3. The owner' s assets, with the exception of the home in which he/she resides and personal property such as an automobile, will be considered in determining eligibility. The actual annual income from the asset will be calculated as part of the total household income. Inclusion of such assets, if any, will be in strict accordance with 24 CFR 813.106 and any current modification thereof. St. Lucie County Page 8 Housing Assistance Plan VI. STRUCTURAL REQUIREMENTS A. General In addition to owner eligibility requirements for participation in the Housing Rehabilitation Program, the dwelling must be: must: 1. below Section 8 Minimum Housing Quality Standards; and 2. feasible for rehabilitation. In order for a house to be considered feasible for rehabilitation, proposed construction a) correct all violations of the local housing code and Section 8 standards; b) provide interim controls or abatement for lead -based paint hazards as required by HUD and EPA for structures constructed prior to 1978 that will be assisted by the program. All houses built prior to 1978 will be tested for lead based paint. If lead based paint is found, interim control procedures will be used for all houses rehabilitated at or below $25,000. Houses above $25,000 will be rehabilitated using abatement procedures. The occupants will be notified of the hazards of lead -based paint, the symptoms and treatment of lead poisoning, how to avoid poisoning, lead level screening requirements, and appropriate abatement procedures; c) meet applicable local zoning requirements, as well as local, state, and federal housing code requirements for rehabilitation work; d) leave at least 20% of the original structure based upon the formula provided in this plan; e) not exceed the program costs noted in this plan; fj be made reasonably accessible to handicapped/elderly occupants, when the unit is occupied by such; and g) substantial improvement of any residential building located within the 100 year flood plain shall have the lowest floor including basement elevated no lower than (1) foot above the base flood elevation (or per local code). Should solid foundation perimeter walls be used to elevate a structure, openings sufficient to facilitate the unimpeded movements of flood waters shall be provided. B. Structural Integrity Rehabilitation requires that at least 20% of the original structure remain after construction, based upon the following formula. Three (3) major components of the house are considered, with each component weighted to total 100% of the structural value of the house. These components and ratios are: roof - 20%, exterior walls - 60%, and flooring system - 20%. St. Lucie County Page 9 Housing Assistance Plan As an illustration, if 50% of the roof must be replaced, 50% of the walls must be replaced, and 25% of the flooring system (including framing) must be replaced, the factors are then ratioed based on the 20/60/20 formula, so that 50% replacement of the roof is equal to replacing 10% of the structure, 50% replacement of the exterior walls equals 30% replacement of the structure, and 25% replacement of the flooring system equals 5% replacement of the structure. Thus, replacement equals 10%, plus 30%, plus 5%, or a total of 45% of the structure. This leaves 55 % of the original structure, indicating that the structure is feasible for rehabilitation. This calculation will be performed by Housing staff. Should significant deterioration occur between application and time the unit is scheduled for rehabilitation, the unit will be re-evaluated for continued eligibility and a decision made by Housing staff whether to replace it with an alternate unit or to request a change in type of rehabilitation (demolition, permanent relocation, etc.) in accordance with current DCA contract requirements. C. Cost Feasibility As an additional means of guarding against program penalties for substantial reconstruction of a dwelling, the following cost limits are applicable to all rehabilitation areas. These limits are above the allowable CDBG financing limits and assume requirements for owner contributions or leveraging. The limits may be exceeded for rehabilitation costs when alternative funds are available for leveraging but must be specifically approved by the St. Lucie County BOCC as exceeding the described limits. $60,000 per single family detached house In addition, the cost of rehabilitation and improvements may not exceed the after -rehabilitation value of the dwelling. In the absence of conflicting information, the mobile home CDBG cost limits shall be assumed to meet this requirement. For site -built dwellings, the total cost of rehabilitation (plus other improvements, if any) may not exceed $40 per square foot of dwelling space, excluding septic tank, well, or water/sewer hook-ups, which is less than the cost of new construction and will be assumed to meet the cost/value limit. VII. PROCEDURES A. Application and Inspection Each property owner who applies for rehabilitation assistance is initially screened to determine whether he/she is eligible for a 100% Deferred Payment Loan. A preliminary inspection is then conducted to determine feasibility of rehabilitation. If either the owner or the structure does not meet eligibility requirements for program participation, Housing staff will reject the application. A written rejection notification will be sent to the owner via certified mail and the local government designated representative within ten (10) days stating the reason for rejection. St. Lucie County Page 10 Housing Assistance Plan If both the owner and the house appear to be eligible for program participation, the application/verification process continues. A work write-up with cost estimate is developed by Housing staff and approved by the property owner. The cost estimate for the job is considered confidential information until bid opening. If special financing arrangements (such as the owner covering excessive costs or general property improvements) are required or anticipated, arrangements must be made prior to bidding to prevent soliciting bids on a case that cannot be financed. When the case receives preliminary approvals, bids are solicited for the job. B. Bidding Bidding of potential cases is conducted by the Purchasing Division in accordance with St. Lucie County Purchasing Manual. No housing unit owner or occupant, or employee or immediate relative of the same, either personally or corporately, shall serve as a contractor or sub -contractor to be paid with CDBG funds for the rehabilitation of said building nor shall they be paid for their own labor with CDBG funds for the rehabilitation of said building. Newspaper advertising for individual jobs will be conducted. Each contractor must attend a pre -bid conference held at the house to be rehabilitated or inspect the house under the owner's supervision. Failure to do so will result in automatic rejection of his/her bid(s) for the house(s). Sealed bids will be opened at a public bid opening. Housing staff will generally recommend that the contract be awarded to the lowest responsible bidder within plus or minus fifteen percent (15%) of the cost estimate. St. Lucie County reserves the right to reject any and all bids and to award in the best interest of the owner and St. Lucie County. No contractor will be allowed to have more than two (2) jobs under construction at one time without consent of the local government designated representative unless: 1) the anticipated date of commencement is after the scheduled and estimated date of completion of current jobs; or 2) the contractor has demonstrated, through past performance, his/her ability to satisfactorily complete multiple contracts in a timely manner thereby causing no impact on project and program completions. This rule may be waived by the St. Lucie County BOCC if it is determined that there is an inadequate pool of qualified bidders, if the other bids are excessive, or if other extenuating circumstances arise. St. Lucie County Page 11 Housing Assistance Plan C. Contracting and Rehabilitation Housing staff presents each case to the St. Lucie County designated representative before the DPL and contact are signed. The DPL amount, contract amount, contractor, and owner eligibility are all approved by the designated representative. The rehabilitation contract is executed between the homeowner and the contractor when the rehabilitation DPL is closed, with the three (3) day rescission period running simultaneously for both legal agreements. Rehabilitation Agreements (for DPL's) are executed by the designated representative authorized to act on behalf of the St. Lucie County Board of County Commissioners. The DPL and the Notice of Commencement are recorded immediately. The program pays for recording of the Agreement. The filing of the Notice of Commencement shall be the responsibility of the Contractor. The Notice to Proceed is issued to the contractor as soon as possible after the rescission period elapses. When temporary relocation of the occupants is required, the Notice to Proceed will be delayed until the house is vacated. The contract time of performance (generally 30 - 45 days) begins with issuance of the Notice to Proceed. D. Inspections Periodic inspections of the rehabilitation construction are performed by St. Lucie County throughout the contract period. These inspections are conducted to assure compliance with the contract standards for workmanship and materials, to detect any unauthorized deviations and to identify necessary changes to the contract work in its early stages. Inspection and approval of completed work must be conducted by Housing staff prior to the contractor's receiving partial or final payment. The owner's acceptance of the work is also required before payment is received. E. Change Orders Any additions to, deletions from, or changes in the rehabilitation contract work, time, or price must be approved in a written change order before the additional work is started. The change order is executed by the owner and contractor and is approved by the Program Administrator and the designated representative. Change orders may be issued to correct code deficiencies or to obtain any other desired change in the work. CDBG funds can only be for change orders that correct code violations as documented by the local building official, a bonafide code violation report, or to meet Section 8 housing quality standards found after construction begins. Other changes will be at the owner's expense. St. Lucie County Page 12 Housing Assistance Plan F. Payment Contracts of $10,000 or less will not be paid until the contractor has completed the job. Contracts in excess of $10,000 allow a partial payment upon satisfactory completion of 60% of the work, with a retainage of 20% of the completed contract amount. Completion of 61 % - 90% of the work allows a partial payment less a retainage of 20% of the full contract amount. Depending on extenuating circumstances and contract balance, a second partial payment may be authorized at the recommendation of the Program Administrator. Construction Completion Payment Schedule Less than 60% 60% 100% 100% Approval of a partial payment requires: Percentage of Funds Paid 0% 40% 80% After Certificate of Occupancy is issued and all punch list items are 100% completed. a determination by Housing staff and the designated representative that the claimed percentage of completion of the work has been satisfactorily completed. Payment will be issued for the amount claimed less retainage depending on the physical progress as long as the contract funds remaining are sufficient to complete the work in the event of default by the contractor; 2. an approval of the work by the owner; and 3. an affidavit from the contractor stating that either: (a) there are no claims for unpaid goods and/or services connected with the job and all laborers, suppliers and subcontractors have received just compensation for their goods and services up to the date of the request (as evidenced by full or partial waiver of lien from subcontractors); or (b) a list of all unpaid parties and the amounts owed to each has been submitted with the request. The final payment approval requires: l . acceptance of all work by the property owner, and Housing staff, 2. submission of all manufacturers' and other warranties (i.e., appliances, roofing, extermination, contractor's warranty coveting the entire job for one year, etc.); 3. waivers of liens from all subcontractors, all parties who were not paid when the contractor received partial payment, and from any other party supplying notice; St. Lucie County Page 13 Housing Assistance Plan 4. a certificate of occupancy or final approval from the Building Inspector to show compliance of the rehabilitation work with the locally adopted building (and other applicable) code requirements; 5. completion of all punch list items; and 6. an affidavit from the contractor stating that all bills have been paid and there are no claims for subcontracted jobs or materials, or any outstanding Notice to Owner. If the owner refuses to authorize payment due to a dispute with the contractor, the Program Administrator may recommend disbursement without the owner's approval if the claim is shown to be without merit or inconsistent with policies and the goal of the program. Such disbursement shall be issued only after the Program Administrator has reviewed the facts and circumstances involved in the dispute and has determined that the owner's refusal to issue payment is without just cause. A record of all pertinent information shall be presented to the Citizen Advisory Task Force for their review in accordance with the Complaint Procedures set forth in St. Lucie County's policies and procedures. The St. Lucie County Commission has the authority to uphold, rescind or reverse a previous CATF determination. An appeal of the local determination/decision made by the St. Lucie County BOCC should be filed with the Department of Community Affairs, as set forth in the St. Lucie County policies and procedures. Sufficient documentation to this effect shall be placed in the case file. G. Disputes and Contract Termination Disputes, the owner's right to stop work, and termination of the contract by the owner or contractor shall be as authorized in the Contract for Rehabilitation. H. Follow -Up After completion of the contract, it is the owner's responsibility to notify the contractor in writing of any defect in the work or material. The owner is also requested to notify the Housing Rehabilitation Specialist or the Program Administrator of any complaints to the contractor so assistance in follow-up can be provided. If the contractor does not respond to the owner's written complaint within a reasonable time frame and in a satisfactory manner, the Administrator will verify the complaint. If the Program Administrator judges the complaint to be valid, he/she will send written request for warranty service to the contractor and a copy to the designated representative. The contractor will then take action as monitored by the owner and the Housing Rehabilitation Specialist. Upon receiving notice from the owner that the complaint has been satisfied, the Housing Rehabilitation Specialist will inspect the work and make such note in the case file. Failure to resolve complaints shall be justification for removing a contractor from participation with the program. St. Lucie County Page 14 Housing Assistance Plan VIII. CLEARANCE/PERMANENT RELOCATION/DEMOLITION RELOCATION A. General Permanent Relocation and/or Demolition Relocation are synonymous terms used in the rehabilitation program when a home is unsound and not suitable for rehabilitation based on the structural integrity criteria. Homeowner eligibility requirements are the same as for rehabilitation. Further policies are included in the local Anti -displacement and Relocation Policy. B. Clearance Requirements are identified by the Housing Rehabilitation Specialist and are included in the replacement unit bid package. In this way, the same contractor is responsible for site cleanup and preparation as for provision of the replacement unit. Disposal of debris and associated activities are also included if this method is utilized. When demolition or clearance is conducted separately, bid packages are prepared with procedures following those identified for rehabilitation in this manual. C. Permanent Relocation/Demolition Relocation This activity involves replacement of an eligible owner occupied unit that is beyond economic repair. The St. Lucie County BOCC will decide with the Housing Rehabilitation Specialist on a case -by -case basis whether to utilize a slab "site built" replacement unit, a prefabricated unit, or a modular home. Decision items will include budget, zoning, replacement requirements, cost estimates, and a number of other items that may vary case -by -case. Once the decision is made, the Housing Rehabilitation Specialist prepares bid specifications based on owner input from review of available plans from the contractors. Bidding contracting and inspections then proceed as in the rehabilitation process. D. Differences 1. No partial payment is provided for modular replacement units, as the time frame to complete the transaction is relatively brief. The contractor is paid in full upon satisfactory completion of work and providing of warranties. Partial payments are utilized for site built homes along the same lines as for rehabilitation work. 2. Program disbursements are made from the local CDBG operating account. As a result, attention must be paid to the ordering and receipt of funds, to ensure that disbursements are made in a timely manner and that the federal three-day rule is not violated. St. Lucie County Page 15 Housing Assistance Plan 3. Cost feasibility limits are based on number of bedrooms to be provided for site built homes. These limits that may not be exceeded without approval from the St. Lucie County Board of County Commissioners are: (a) four or more bedrooms - $85,000 (b) three bedrooms - $80,500 (c) two bedrooms - $72,500 In the case of replacement of existing mobile/manufactured homes, the limit will be based upon the acceptable bid price of a replacement home of comparable size. If the existing home is inadequately sized, the replacement home will be sized to include the appropriate bedrooms needed to meet Section 8 and/or local housing code requirements for occupancy. In no case will the total assistance be greater than those limits listed above. Necessary site improvements, including water supply, sewage disposal, and clearance, will also be provided along with the actual dwelling replacement. Budgetary and scoring constraints, as well as priorities for assisting other households, may dictate that some homeowners will be offered less than the maximum amounts shown hereto, even if their demolition and replacement housing costs are above the offered amount. In these cases, homeowners must provide non-CDBG funds from other sources, or they may decline the offer and withdraw from the program. If the offer is declined, no CDBG funded demolition will occur. IX. CONTRACTOR LISTING The Housing Rehabilitation Program will establish and maintain a current listing of eligible contractors for bidding on all phases of the program. Only those contractors who are so listed will be considered for work on this program. Establishment of this list will include maximum effort to utilize local and minority contractors. A. Recruiting Contractors residing or maintaining offices in the local area will be recruited through public notice to all such contractors, as part of the local government's compliance with Federal Section 3 requirements. This special effort will be based upon the list of contractors licensed in the jurisdiction including residential, building and general contractors. Letters sent to contractors, or advertisements placed soliciting them, will be placed in the appropriate program file. The contractor listing will include all local contractors who apply and are determined eligible based upon program qualification standards. St. Lucie County Page 16 Housing Assistance Plan If the pool of local contractors is inadequate to provide a sufficient pool of contractors willing and qualified to perform the rehabilitation work at prices that are considered reasonable and comparable to the prepared estimate, other contractors will be solicited. Maintenance of a pool of competitive, qualified, and capable contractors is essential to program completion. The existing purchasing policy of St. Lucie County will be used to determine eligibility of the contractors. B. Contractor Eligibility In order to participate in the Housing Rehabilitation Program, a contractor must be certified as eligible by the Administrator of Housing Rehabilitation and by the Florida Department of Community Affairs. Basic contractor qualifications include: 1. Current license(s) with the appropriate jurisdiction; 2. A satisfactory record regarding complaints filed against the contractor at the state, federal or local level; 3. Insurance meeting Type "A" requirements as established by the St. Lucie County Risk Management division including: Contractor's Public Liability Insurance in an amount not less than $1,000,000 aggregate coverage. A certificate evidencing Worker's Compensation insurance in statutory limits in accordance with Florida law. A certificate evidencing Auto Insurance including bodily injury in an amount not less than $1,000,000 per accident and in the aggregate. A certificate evidencingGeneral Liability insurance covering bodily in ur � includin death Y g Y J Y� g and property damage, in an amount not less than $1,000,000 combined single limit per occurrence. Copies of certificates shall be provided to the County. The Contractor shall provide the County with a certificate of insurance from the insurer guaranteeing ten (10) day notice to the Housing Rehabilitation Program before discontinuing coverage. 4. A satisfactory credit record, including: (a) references from two (2) suppliers who have done business with the contractor involving credit purchases; and (b) references from three (3) subcontractors who have subcontracted with the contractor; and (c) the ability to finance rehabilitation contract work so all bills are paid before requesting final payment; St. Lucie County Page 17 Housing Assistance Plan 5. Satisfactory references from at least three (3) parties for whom the contractor has done construction; 6. Absence from any list of debarred contractors issued by the Federal or State DOL, HUD or DCA.. The Housing Rehabilitation Specialist will assure that current and past performance of the contractor are satisfactory based upon readily available information and reserves the right to check any reliable source in establishing such determination. The Housing Rehabilitation Specialist will explain the contractor's obligations under Federal Equal Opportunity regulations and other contractual obligations at the pre -bid conference. Program procedures, such as bidding and payment, are also explained to the contractor. C. Disqualification Contractors may be prohibited or removed from program participation for: 1. poor workmanship or use of inferior materials; 2. evidence of bidding irregularities such as low balling, bid rigging, collusion, kickbacks, and any other unethical practice; 3. failure to abide by the work write-up, failure to complete work write-up (and bid) accomplishments, and any attempts to avoid specific tasks in attempts to reduce costs; 4. failure to pay creditors, suppliers, laborers or subcontractors promptly and completely; 5. disregarding contractual obligations or program procedures; 6. loss of license(s), insurance or bonding; 7. lack of reasonable cooperation with owners, rehabilitation staff or the others involved in the work; 8. abandonment of a job; 9. failure to complete work in a timely manner; 10. inability or failure to direct the work in a competent and independent manner; 11. failure to honor warranties; St. Lucie County Page 18 Housing Assistance Plan 12. ineligibility to enter into federally or state assisted contracts as determined by the U.S. Secretary of Labor, HUD or DCA; 13. other just cause that would expose the Program or owner to unacceptable risk; 14. failure to respond to a minimum of three (3) consecutive requests for bids; or 15. at the contractor's request. X. RELOCATION/DISPLACEMENT The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 does not apply to displacement under the St. Lucie County Community Development Program since St. Lucie County does not acquire the vacated (demolished or rehabilitated) property and residents participate voluntarily. Therefore, relocation services will be provided in the St. Lucie County Anti -Displacement and Relocation Policy which covers specific situations in great detail. Household/property owners previously approved for proposed housing assistance may voluntarily withdraw their application for assistance, which must be confirmed in writing. If the Administrator determines the applicant to be ineligible for assistance, the Administrator shall send written notification to the applicant, stating that the application has been rejected and the reason for the rejection. XI. APPEALS/COMPLAINTS The Housing Rehabilitation Specialist, the designated representative and the Program Administrator are authorized by St. Lucie County to make all determinations of eligibility for assistance and level of assistance, scheduling of rehabilitation, demolition and relocation, and contract management. Citizens and/or contractors should issue complaints to the Housing Rehabilitation Specialist or the Program Administrator. For a complaint to be considered valid, it must be issued in writing within a period of 45 days of its occurrence. Responses also should be issued in writing. If the complainant is not satisfied with the Program Administrator's response, the issue must be presented in writing to the County Manager or his designee in accordance with the Complaint Procedures set forth in St. Lucie County's CDBG Complaint and Grievance Procedures. If the complaint cannot be resolved by the County Manager or his designee, he or his designee will notify the Chair of the Community Advisory Task Force who will make a recommendation to the County Manager's office within 10 days. Any appeals will made according to the St. Lucie County CDBG Complaint and Grievance Procedures. Further appeals, if necessary, must be addressed to the Florida Department of Community Affairs. St. Lucie County Page 19 Housing Assistance Plan XII. PROGRAM INCOME No program income is planned to result from this program. Deferred Payment Loans will be monitored by the Housing Rehabilitation Specialist during the CDBG period of agreement. After the expiration of the agreement between St. Lucie County and the State, the monitoring will be performed by the designated representative. If repayment of a DPL or program income is received during the CDBG agreement period, it will be used for additional rehabilitation as authorized by the Department of Community Affairs. Program income or DPL payment received subsequent to closeout will be returned to the Department of Community Affairs unless the state's program income regulations are changed. XIII. PROPERTY ACQUISITION POLICY A. Voluntary St. Lucie County may purchase property with Community Development Block Grant funds for use in the Community Development Program. While most property acquisition must follow the procedures outlined in the Uniform Relocation and Real Property Acquisition Act, residential property to be used for relocation purposes shall be purchased on a voluntary basis. The City shall determine the property features needed and the budget available for the purchase defined in the contract agreement. A request for proposals will then be published in a local newspaper. The request will state the specifications and budget and indicate that the purchase is voluntary. No displacement of renters may occur as a result of the program. Owners will not receive any relocation assistance, so owner -occupants must waive the Uniform Act Rights. A voluntary acquisition occurs when real property is acquired from an owner who has submitted a proposal to the recipient for purchase of their property in response to a public invitation or solicitation of offers. The St. Lucie County BOCC is committed to this mode of acquisition to the maximum practicable extent. Voluntary acquisition shall be permitted only if the property being acquired is not site specific and at least two properties in the community meet the criteria established by the local government for usage, location, and/or interest to be acquired. The St. Lucie County BOCC, prior to publication of a public notice or attendance of any local government representative at a property auction, must approve all voluntary acquisitions in principle. A public notice must be published inviting offers from property owners. This notice must: St. Lucie County Page 20 Housing Assistance Plan 1. accurately describe the type, size and approximate location of the property it wishes to acquire; 2. describe the purpose of the purchase; 3. specify all terms and conditions of sale, including maximum price; 4. indicate whether or not an owner -occupant must waive relocation benefits as a condition of sale; 5. announce a time and place for offers to be accepted; and 6. announce that local powers of condemnation shall not be invoked to acquire any property offered for which a mutually agreed to sale price cannot be reached. Property may also be acquired at auction. The Uniform Relocation Act does not apply to voluntary acquisitions. In each voluntary acquisition, a public solicitation shall occur. Offers shall be sealed and opened at the same time, in the same place, by a responsible official. Records of offers shall be kept. Appraisals are not required for purchases less than $2,500 if a mutually agreed to sales price can be reached. Clear title must be present in every transaction. The St. Lucie County BOCC must decide at the time of approving the acquisition whether or not appraisals and review appraisals will be necessary and what the maximum permissible sales price will be. The decision to acquire will rest with the St. Lucie County BOCC which can reject or accept any and all offers. Written records shall be maintained documenting decisions and rationale for selected courses of action. B. Non -Voluntary Acquisition Plan Acquisition of property (including easements and right-of-way) using federal funds shall occur in accordance with the Uniform Relocation Act of 1970 (as amended) and with any State and Federal regulations that may apply. Fundamental steps that occur in each purchase may vary case by case. However, in general terms, the following should take place: (1) source of funds and authority to acquire confirmed, (2) property/site identified and suitable, (3) legal description/survey/preliminary title search performed (services procured as necessary), (4) notice of intent to acquire sent owner, (5) appraisal and review appraisal services solicited and appraiser retained, (6) appraisal received and sent for review, (7) title companies solicited and retained after review received (title insurance amount and necessity determined in advance), (8) offer to purchase and notice of just compensation sent owner, (9) owner contacted by attorney or other representative and contract formalized, (10) settlement costs calculated and closing date set, (11) closing conducted with funds changing hands and, (12) records of proceedings retained. St. Lucie County Page 21 Housing Assistance Plan The Uniform Relocation Act requires certain specific procedures such as some letters being sent certified. The CDBG Implementation manual provides a checklist that may be utilized in following each transaction to successful conclusion. In no case will CDBG funds be utilized which would create involuntary displacement. See St. Lucie County separate policy on this subject. C. Timing/Planning Properties necessary for easements or acquisition shall be identified as early in the planning stage as is practicable. Every attempt shall be made to affect a design that is not wholly site dependent, that is, where two or more sites are suitable for the project. It is recognized this may not always be possible. However, a policy of minimizing single site alternatives is emphasized. In general terms, the voluntary acquisition process shall be utilized to identify possible sites early in the project. Sites shall be evaluated for suitability prior to the final design phase to the maximum practicable extent. As soon as alternative sites are identified and evaluated, applicable acquisition procedures should commence. Projects shall not normally be sent out for bids unless properties to be acquired or utilized for easements have been formally acquired or a commitment exists which is sufficiently firm and binding to be considered safe for the project to proceed with start up. The St. Lucie County BOCC shall make the determination as to whether or not bidding, award and start up may proceed to closing on the property. In those cases where need for easements and/or acquisition is not identified until after the project is underway, procedures shall be expedited to the maximum practicable extent and utilization of funds, the value of which would be unrecoverable if the transaction did not occur. St. Lucie County Page 22 Housing Assistance Plan APPENDIX A Point Values to be Used in Ranking Applicants Handicapped and elderly persons on fixed income within established very low income (VLI) guidelines (13 Points) Elderly persons on fixed income within established VLI guidelines (12 Points) Handicapped or disabled persons within established VLI guidelines (11 Points) Households with handicapped or disabled dependents within established VLI guidelines (10 Points) Handicapped and elderly persons on fixed income within established low to moderate income (LMI) guidelines (9 Points) Elderly persons on fixed income within established LMI guidelines (8 Points) Handicapped or disabled persons within established LMI guidelines (7 Points) Households with handicapped or disabled dependents within established LMI income guidelines (6 Points) Households within established VLI guidelines (5 Points) All others within established VLI guidelines (4 Points) Households within established LMI guidelines (3 Points) All others within established LMI guidelines (2 Points) Any homeowner or physical residence that has received state or federal housing assistance within the last 10 years regardless of age, handicap, or income level (1 Point) SHIP applicants that were previously approved but did not receive assistance due to lack of funds will have 4 points added to their calculated household score. In the event of a tie, the household with the largest number of residents shall prevail. If a tie still exists, then the household with the lowest income shall prevail. St. Lucie County Page 23 Housing Assistance Plan AGENDA REQUEST ITEM NO: y . y DATE: September 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Community Services Department PRESENTED BY: Jessica Parrish Housing Coor in for SUBJECT: Approval to allocate funds to the City of Port St. Lucie's "Sammies Landing" project. BACKGROUND: Please see memorandum 08-251. FUNDS AVAIL: 189201-6420-534000-600 (HHRP - Other Contractual Services) PREVIOUS ACTION: On July 12, 2005 the Board approved the Housing Assistance Plan for the Hurricane Housing Recovery Program (HHRP). The Board granted permission to advertise for a RFP to solicit proposals for a workforce housing development in conjunction with Hurricane Housing Recovery (HHR) funding. Submitted proposals were reviewed by a collaboration of St. Lucie County, City of Fort Pierce & City of Port St. Lucie. On January 24, 2006 the Board approved the distribution of up to $2,000,000 for a 136 unit affordable housing development by American Realty Development, LLC and up to $2,000,000 for a 93 unit affordable housing development by Wexler Development, LLC. RECOMMENDATION: Staff recommends the allocation of $62,021.64 towards the City of Port St. Lucie's "Sammies Landing" project. COMMISSION ACTION: CONCURRENCE: [ ;,I APPROVED [ ] DENIED [ ] OTHER Approved 5-0 County Attorney: x " Daniel S. McIntyre ( i(, N y �— ,. "�y�s ) Orininatinn nP-nartmP.nt' x ito Douglas M. Anderson U County Administrator Coordination/Signatures Management & Budget lk L Purchasing: Rachel Pena/Marie Gown Other: Other: _ Beth Ryder COMMUNITY SERVICES MEMORANDUM #08-251 TO: Board of County Commissioners FROM: Jessica Parrish, Housing Project Coordinator SUBJECT: Approval to contribute funds to the City of Port . Lucie's "Sammies Landing" project. DATE: September 23, 2008 Sammies Landing is an eight unit, 16 bedroom facility rental project that will house extremely low income women and children (1 unit will house very -low income) located within the city limits of Port St. Lucie. All of the adults in the complex are required to have jobs and/or be attending school with the goal of helping them move up to be self- sustaining. The project is being developed by Mothers and Infants Striving for Success (M.I.S.S.) of the Treasure Coast, Inc. M.I.S.S. is a small but successful non-profit organization started in Martin County in 1999 to provide housing and supportive services for women and children. This organization has built one housing facility in Martin County, under budget and on -time and is finishing a second facility within budget and time lines. Due to the fact that donations for non -profits are at the lowest level in years as a result of the economy, M.I.S.S. is facing a budget shortfall of $62,021.64 to complete the project. The City of Port St. Lucie has asked St. Lucie County to allocate funds from the Hurricane Housing Recovery Program to assist in completing this project. Staff has determined that this is a worthwhile project Port St. Lucie has agreed to contribute $1,231,455 of Hurricane Housing Recovery Program (HHRP) funding. St. Lucie County is seeking approval to utilize $62,021.64 of HHRP funds under the Community Planning Strategy. The BOCC approved the HHRP Housing Assistance Plan on July 12, 2005. STAFF RECOMMENDATION: Staff recommends the allocation of $62,021.64 towards the City of Port St. Lucie's "Sammies Landing" project. Page 1 of 1 7essica Parrish - Fwd: MISS, Inc. "Sammy's Landing" Extremely Low Income Projectin Port St. Lucie From: 'Tricia Swift -Pollard" To: "Jessica Parrish" Date: 9/8/2008 10:43 AM Subject: Fwd: MISS, Inc. "Sammy's Landing" Extremely Low Income Projectin Port St. Lucie Jessica: As we discussed, and as I mentioned in the previous email (printed below), donations for nonprofits is at its lowest level in years as a result of the economy. If possible, I would like to amend my request for assistance to the MISS, Inc. "Sammy's Landing" extremely low income project in Port St. Lucie to give the option to the nonprofit to keep the $10,000 in administrative funding they were going to contribute towards the project. The additional $10,000 would bring the request for Hurricane Housing funds from St. Lucie County to $62,022. Thank you again for your consideration of funding towards this project. If you have any questions or require additional information please let me know. Also, if you could advise as to timing of the request for approval for these funds that would also be appreciated. Tricia Swift -Pollard Community Services Director 772-871-5284 phone 772-344-4340fax TriciaP@cityofpsl.com >>> Tricia Swift -Pollard 8/1/2008 12:20 PM >>> Jessica: We are requesting consideration by St. Lucie County for allocation of $52,022 in funding for the MISS, Inc. "Sammy's Landing" project in Port St. Lucie. This is a 8 unit, 16 bedroom facility that will house extremely low income women and children (1 unit will house very -low income). All of the adults in the complex are required to have jobs and/or be attending school with the goal of helping them move up to a self-sustaining life style. The hope was to use donations for the complex in order to build the laundry facility; however, due to the downturn in the economy the donations have dropped dramatically. Unfortunately, we do not have the luxury of waiting for the economy to improve, the contractor is at the point where the facility needs to move forward. The laundry facility is listed as a costs of $62,021.64, the nonprofit, MISS, Inc. is providing $10,0000 towards the cost of the building, therefore, the request from St. Lucie County is for $52,022. I have the copies of MISS, Inc. proposal and the deed restrictions recorded by Port St. Lucie on this property. I will either send you those or bring them by your office within the next week. Please let me know if you require additional information. Tricia Swift -Pollard Community Services Director 772-871-5284 phone 772-344-4340fax TriciaP@cityofpsl.com file://C:\Documents and Settings\Adnainistrator\Local Settings\Temp\XPGrpWise\48C501C... 9/8/2008 Page 1 of 1 Jessica Parrish - MISS, Inc. "Sammy's Landing" Extremely Low Income Project inPort St. Lucie From: "Tricia Swift -Pollard" To: "Jessica Parrish" Date: 8/1/2008 12:21 PM Subject: MISS, Inc. "Sammy's Landing" Extremely Low Income Project inPort St. Lucie CC: "'Beth Ryder"' Jessica: We are requesting consideration by St. Lucie County for allocation of $52,022 in funding for the MISS, Inc. "Sammy's Landing" project in Port St. Lucie. This is a 8 unit, 16 bedroom facility that will house extremely low income women and children (1 unit will house very -low income). All of the adults in the complex are required to have jobs and/or be attending school with the goal of helping them move up to a self-sustaining life style. The hope was to use donations for the complex in order to build the laundry facility; however, due to the downturn in the economy the donations have dropped dramatically. Unfortunately, we do not have the luxury of waiting for the economy to improve, the contractor is at the point where the facility needs to move forward. The laundry facility is listed as a costs of $62,021.64, the nonprofit, MISS, Inc. is providing $10,0000 towards the cost of the building, therefore, the request from St. Lucie County is for $52,022. I have the copies of MISS, Inc. proposal and the deed restrictions recorded by Port St. Lucie on this property. I will either send you those or bring them by your office within the next week. Please let me know if you require additional information. Tricia Swift -Pollard Community Services Director 772-871-5284 phone 772-344-4340fax TriciaP@cityofpsl.com file://C:\Documents and Settings\Administrator\Local Settings\Temp\XPGrpWise\4892FFB... 9/8/2008 POItr-jT. LUCIE CITY COUNCIL - AGENDA ITEM REQUEST Meeting Date: January 22, 2007 Public Hearing - Ordinance Resolution Motion X Legal Ad Dates: 10/26/2006 & 10/3120/06 Newspaper: The Tribune Item: RFP #20060198 —New Construction of Affordable Housing Recommended Action: 1) Approval of award for the New Construction of Affordable Housing to Creative Choice Homes XXI, Ltd. and The M.I.S.S. Inc. of the Treasure Coast in the amount of $500,000.00 and $1,231,455.00 respectively. Contract period will end June 2009. Exhibits: Department memo attached [ X] yes [ ] no Copies of the RFP, Proposals from Vendors and Evaluation Scores Summary Explanation/Background Information: Previously, the City Council awarded $2,000,000 of the City'.s Hurricane Housing Funding for the construction of Villa Seton II, an extremely low income senior housing complex. Unfortunately, the Catholic Diocese withdrew the Villa Seton project as there were concerns over ownership and land use. The City reissued an RFP in October 2006 to award the City's $2,000,000 in Hurricane Housing Funding. Two viable (2) proposals were received and the Community Services Department recommends awarding funds to both projects. Purchase is budgeted from the Hurricane Housing Recovery Plan Expenditure for Creative Choice Homes XXI, Ltd.: $500,000.00 Expenditure for The M.I.S.S. Inc. of the Treasure Coast: $1,231,455.00 Department requests expenditure from the following: 117 HHR Fund Fund Cost Center 5501 HHR Project Object Code 549111 Other Current Charges / Repair & Rehabilitation Project 00000 Director of OMB concurs with award: DKP City Manager concurs with award: Department requests minutes to make a presentation. Submitted by: Tricia Swift -Pollard Date 1/16/07 Title: Community Services Director Memo To: DONALD B. COOPER, CITY MANAGER JERRY BENTROTT, ASSISTANT CITY MANAGER From: TRICIA SWIFT -POLLARD, DIRECTOR, COMMUNITY SERVICES '� �► Date: JANUARY 16, 2007 Re: RFP AWARDS, FUNDING FROM HURRICANE HOUSING FUNDING I would like to request Council approval at the January 22, 2007 City Council Meeting to award $1,731,455 in Hurricane Housing Funding for two projects. The first project is Creative Choice Homes, Peacock Run, Phase II in the amount of $500,000 for 128 rental units of extremely low and very -low income. The second project is M.I.S.S. Inc. of the Treasure Coast in the amount of $1,231,455 for seven extremely low income rental units and one very -low income rental unit This funding must be allocated by June 30, 2007. As you may remember, the City Council awarded $2 million of City of Port St Lucie's Hurricane Housing Funding for the construction of Villa Seton II, an extremely low income senior housing complex Unfortunately, the Catholic Diocese withdrew the Villa Seton project as there were concerns over ownership and land use. The City reissued an RFP in October 2006 in a request for proposals to award the City's $2 million in Hurricane Housing Funding. The RFP's were opened December 12, 2006 and the evaluation committee met on December 20, 2006 and selected both the Peacock Run Phase 11 and the M.I.S.S. Inc. of the Treasure Coast proposals for funding. Peacock Run Phase 11, is a 128 rental unit project situated on 11 acres, next to Peacock Run Phase I, Creative Choice Homes will leverage the HHR allocation with low income housing tax credits from Florida Housing Finance Corporation. Creative Choice Homes has built similar projects in Florida, Nevada, Kansas, Georgia, Missouri and Virginia. The corporation has a multi -family portfolio of 6,000 units and has been recognized by Forbes and the Wall Street Journal for its innovative housing approaches. This project will include a grant of 5% of the total rent paid by the clients towards a down payment for a home purchase, literacy training and job training. The project will not be competitive for tax credit funding without financial assistance from the City. The second project is proposed by Mothers and Infants Striving for Success, (M.I.S.S.) of the Treasure Coast, Inc. is a small but successful non profit organization started in Martin County in 1999 to provide housing and support services for women and children. The project will provide 8 units of rental housing to serve working poor women and children presently living in overcrowded conditions or without housing. This organization has built one housing facility in Martin County, under budget and on -time and is finishing a second facility within budget and time lines. M.I.S.S. has proposed to leverage approximately $100,000 to build a club house and play area for the children, as well as provide support services including job training. • Page 1 CITY COUNCIL REGULAR MEETING ACTION AGENDA MARCH 26, 2007 INFRASTRUCTURE, CONSTRUCTION OF THE SOUTHPORT 24" WATER MAIN TO BE COMPLETED IN 120 DAYS, #98-02100, $950,877, FUND 444-3315-5630, UTILITY SYSTEMS ACTION: Motion passed unanimously to approve Item 13 i). OTHER: Councilwoman Berger requested that the City Manager look at the Felix sign at the Westport Wastewater Treatment Plant due to the possibility that it may be oversized. j) .FLORIDA INLAND NAVIGATION DISTRICT (FIND) WATERWAYS ASSISTANCE PROGRAM RESOLUTION, AUTHORIZING APPLICATION FOR A $428,000 GRANT TO FUND 50o OF THE COST FOR DEMOLITION AND RECONSTRUCTION OF THE NORTHERN SECTION OF THE BOARDWALK AT VETERANS' PARK AT RIVERGATE; CITY WILL MATCH WITH $428,000 FROM THE CAPITAL IMPROVEMENT BUDGET, PARKS & RECREATION/COMMUNITY SERVICES ACTION: Motion passed unanimously to approve Item 13 j). k) WAIVER OF BID PER SECTION 35.04(C), FOR GOOD CAUSE SHOWN, TO PURCHASE FROM HANSON'S PIPE & PRECAST, INC., CONCRETE PIPE AND FITTINGS, #20070081, $250,000 WITH A ONE-YEAR RENEWAL POSSIBLE WITH A 55.1 INCREASE IF BOTH PARTIES AGREE, FUND 401-4126-5530, PUBLIC WORKS ACTION: Motion passed unanimously to approve Item 13 k). 1) SUFFOLK CONSTRUCTION, CHANGE ORDER #2, CLEARING, GRUBBING, AN ACCESS ROAD AND SPECIAL ASSESSMENT DISTRICT "SAD" UTILITY WORK AT THE TORREY PINES FACILITY, #20070001, $3,076,050, NO ADDITIONAL CALENDAR DAYS WILL BE ADDED, FUND 359-5200-5340, CITY MANAGER ACTION: Motion passed unanimously to approve Item 13 1). THE M.I.S.S. INCORPORATED OF THE TREASURE COAST, NEW CONSTRUCTION OF AFFORDABLE HOUSING0;6A98 $1,231,455 BUDGETED FROM THE HURRICANE HOUSING RECOVER PLAN, FUND 117-5501-5491, COMMUNITY SERVICES C' ION:.__ Motion passed - to--- approve-- - Item- _ .1-3... .... m) ; with-Mayord - Christensen, Councilman Cooper, Vice Mayor Kelly, and Councilwoman Berger voting in favor, and Councilwoman Bartz abstaining. 14. COUNCIL REPORTS ON COMMITTEE ASSIGNMENTS COUNCILWOMAN BERGER - PARAPHERNALIA SOLD IN GAS STATIONS AND CONVENIENCE STORES OTHER: Councilwoman Berger requested that the issues each Council member is working on with the Legal Department be put on an 8 CITY OF PORT ST. LUCIE GRANT CONTRACT #20060198 HURRICANE HOUSING RECOVERY (HER) This Contract made this day of , 2007 by and between CITY OF PORT ST. LUCIE, a municipal corporation, duly organized and existing under the laws of the State of Florida, (hereinafter referred to as the "City") and THE M.I.S.S. INCORPORATED OF THE TREASURE COAST, a Florida not -for -profit corporation, (hereinafter referred to as the "Recipient"), 3820 SE Dixie Highway,. Stuart, Florida 34997 and acknowledged by RIVERSIDE BANK, A NATIONAL CHARTER BANK, (hereinafter referred to as "Recipient's Bank.") WITNESSETH: Now, therefore, in accordance with the mutual covenants hereinafter contained and other good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties agree as follows: 1.0 Disbursement and Use of Funds. .1.1 The City shall disburse to the Recipient through Recipient's Bank a Grant amount totaling One million Two Hundred Thirty-one .Thousand Four Hundred Fifty - Five Dollars ($1,231,455.00). Disbursement will be made for the Grant Period and according to the schedule set forth in Exhibit "A" and prior to the expiration of the Grant Period, set forth in Exhibit "B" both of which are attached hereto and incorporated herein by this reference. 1.2 The Grant shall be used only for the purposes set forth in the City of Port St. Lucie Hurricane Housing Recovery Plan (HHRP), incorporated herein by reference. 1.3 The Recipient shall maintain adequate internal controls in order to safeguard the Grant. 1.4 If the Recipient cannot use the Grant or some portion of it, then all unused funds must be returned to the City for placement in the HHR Local Housing Assistance Trust Fund. Funding will be monitored for compliance with this agreement and timelines required by the Page 1 of 21 Contract #20060198 state. If it is determined by the. City that the project will not meet State expenditure deadlines by June 30, 2007 then the project may be terminated by City and all disbursed funds will be repaid to the program. 1.5 The Recipient shall comply at all times with all federal, state, and local laws, rules, 'and regulations, which include, but are not limited to Fair Housing, Antidiscrimination and Americans with Disabilities Regulations. 1.6 The project must comply with the rules and regulations of the Hurricane Housing Recovery Program, as authorized by Section 420.907, as amended, Florida Statutes, Florida Administrative Code 67-37 and 67ER05, and the City of Port St. Lucie Hurricane Housing Recovery Plan authorized by City of Port St. Lucie Resolution 05-R52, as may be amended from time to time- 1.7 All publications, press releases, media productions, and exhibit graphics produced by the Recipient or Recipient's Bank shall include the following statement: Sponsored by -the City of Port St. Lucie, Florida through an allocation from the Hurricane Housing Recovery Program (HHRP) . 1.8 As consideration for receipt of the grant, Recipient shall execute and record the Declaration of Covenants, Conditions, and Restrictions attached hereto as Exhibit "C" and incorporated herein by reference, which places certain restrictions upon the property and shall run with the land and be binding upon all parties having any right, title, or interest in the property or any part thereof, their heirs, successors, and assigns. 2.0 Indemnification. 2.1 The Recipient shall indemnify, hold harmless and defend the City, its agents, servants, and employees from and against any and all claims, liability, losses, or causes of action which may arise from any misconduct, negligent act, or omission of the Page 2 of 21 Contract #20060198 Recipient, its agents,. servants or employees in the performance of services under this Contract. 2.2 The City shall, to the extent permitted by law, indemnify and hold harmless and defend the Recipient, its agents, servants, and employees from and against any and all claims, liability, losses, or causes of action which may arise from any misconduct, negligent act or omission of the City, its agents, servants or employees in the performance of services under this Contract, provided, however, nothing herein shall constitute a waiver of the City's sovereign immunity afforded by the Florida Constitution and Section 768.28.Florida Statues. 3.0 Availability of Funds. 3.1 The obligations of the City under this Contract are subject to the availability of funds lawfully appropriated for its purpose by the City Council of the City of Port St. Lucie. 4.0 Termination. 4.1 This Contract may be terminated by either party .in the event of a substantial failure of the other party to perform in accordance with the terms of the Contract upon Thirty (30) days prior written notice. 4.2 In the event the City or Recipient terminates this Contract, the Recipient shall be required to return all funds disbursed for the project. 5.0 Notices. 5.1 Any notice, request, demand, consent, approval or other communication required or permitted by this Contract shall be given or made in writing and shall be served, as elected by the party giving such notice, by any of the following methods: (i) Hand delivery to the other party; or (ii) Delivery by commercial overnight courier service; or (iii) Mailed by registered or certified mail (postage prepaid), return receipt requested. Page 3 of 21 Contract #20060198 5.2 For purposes of notice the addresses are as follows: Recipient: The M.I.S.S. Inc. the Treasure Coast Schonna Green Executive Director 3820 SE Dixie Hwy. Stuart, FL 34997 City: of _ City of Port St. Lucie City Manager 121 SW Port St. Lucie Blvd. Port •St. Lucie, FL 34984 Recipient' s Bank Riverside National Bank 2810 South Federal Highway Ft Pierce, FL 34982 Copy to: City of Port St. Lucie City Attorney 121 SW Port St. Lucie Blvd. Port St. Lucie, FL 34984 Copy to: City of Port St. Lucie Community Services Director 121 SW Port St. Lucie Blvd. Port St. Lucie, FL 34984 5.3 Notice given in accordance with the provisions of this paragraph shall be deemed to be delivered and effective on the date of hand delivery or on the second day after the date of the deposit with an overnight courier or on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not delivered as the case may be, if mailed. 6.0 Successors and Assigns. 6.1 The City and the Recipient each binds itself and its successors, executors, administrators and assigns to the other party of this Contract and to the successors, executors, administrators and assigns of such other party. 6.2 Neither party shall assign or transfer its interest in this Contract without the written consent of the other, which consent shall not be unreasonably withheld. Nothing herein shall be construed as Page 4 of 21 Contract #20060198 creating any personal liability on the part of any officer or agent of the City which may be a party hereto, nor shall it be construed as giving any rights or benefits hereunder to anyone other than the City or the Recipient. 7.0 Remedies, Choice of Law, and Enforcement Costs. 7.1 This Contract shall be governed by the laws of the State of Florida and any and all legal action instituted because of this Contract shall be instituted in St. Lucie County. 7.2 No remedy herein conferred upon any party is intended to be exclusive of any other remedy and each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. No single or partial exercise by any party of any right, power, or remedy hereunder shall preclude any other or further exercise thereof. 7.3 If any legal action or other proceeding is brought for the enforcement of this Contract or because of an alleged dispute, breach, default or misrepresentation in connection with any provisions of this Contract, the prevailing party shall be entitled to recover reasonable attorney's fees, court costs and all expenses even if not taxable as court costs including, without limitation, all such fees, costs and expenses incident to appeals, incurred, in that action or proceeding, in addition to any other relief to which such party or parties may be entitled. 8.0 Nondiscrimination. The Recipient warrants and represents that all of its employees are treated equally during employment without regard to race, creed, religion, color, age, sex, family status, national origin or handicap. The Recipient warrants and represents that it shall not deny assistance to or exclude from participation any person or entity. based on race, creed, religion, color, age, sex, family status, national origin or handicap. 9.0 Entirety of Contract. This Contract incorporates and includes all prior negotiations, correspondence, Request for Proposal #20060198 specifications, conversations, Page 5 of 21 Contract #20060198 agreements, and understandings applicable to the matters contained herein and the, parties agree that there are no commitments, agreements, or understandings concerning the subject matter of this Contract that are not contained in this document. Accordingly, it is agreed that no deviation from the terms hereof shall be predicated upon any prior representations or agreements, whether oral or written. It is further agreed that no modification, amendment or alteration in the terms and conditions contained herein shall be effective unless contained in a written document executed with the formality and of equal dignity herewith. 10.0 Severability. If any term or provision of this Contract or the application thereof to any person or circumstance shall, to any extent, be held invalid or unenforceable for the remainder of this Contract, then the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected, and every other term and provision of this Contract shall be deemed valid and enforceable to the extent permitted by law. 11.0 Captions. Captions in this Contract are included for convenience only and are not to be considered in any construction or interpretation of this Contract or any of its provisions. 12.0 Insurance. It shall be the responsibility of The M.I.S.S. of the Treasure Coast to ensure that the Selected Contractor for -the project, on a primary basis and at its sole expense, agree to maintain in full force and effect at all times during the life of this Contract, insurance coverages, limits, including endorsements, as described in the Request for Proposal #20060198 - New Construction of Affordable Housing specifications. Certificates of Insurance shall clearly state that coverage required by the contract has been endorsed to include the City of Port St. Lucie, a political subdivision of the State of Florida, its officers, agents and employees as Additional Insured. The Certificate of Insurance shall unequivocally provide thirty (30) days written notice to the City prior to any adverse changes, cancellation, or non -renewal of coverage thereunder. Said liability insurance must be acceptable by and approved by the City as to form and types of coverage. In the event that the statutory liability of the City is amended during the term Page 6 of 21 Contract #20060198 of this Contract to exceed the above limits, the Select Contractor for M.I.S.S. Inc. shall be required, upon thirty (3) days written notice by the City, to provide coverage at least equal to the amended statutory limit of liability of the City. BALANCE OF PAGE INTENTIONALLY LEFT BLANK Page 7 of 21 Contract *20060198 IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized officials as of the day and year first written above. ATTEST: BY: KAREN PHILLIPS, CITY CLERK CITY OF PORT ST. LUCIE DONALD B. COOPER, CITY MANAGER THE M.I.S.S. INCORPORATED OF THE TREASURE COAST By4Pre1via Ta or siders RIVERSIDE NATIONAL BANK By: STATE OF FLORIDA COUNTY OF ST. LUCIE The foregoing instrument was acknowledged before me this .'7 7 day of Korb 2007 by of MSS S Florida not -for - profit corporation, on behalf of the corporation. He or she is personally known to me or as produce 'bL-* 7'-4 (,0,725- NOTARY PUBLIC it Z r 1' n ` j /Sal tl.O �'NNNM/NM�NN�NN\�N-N�NNNNNN _ JANICE l CAMIS • G0^ i State o. Florida ' at Large Eon IM3=0 Fbt MftyAm, IBC My Commission Expires: Page 8 of 21 Contract #20060198 Exhibit A Disbursement Schedule Funds will be disbursed by Recipient's Bank to Title Company at closing and during construction according to the draw schedule attached as Exhibit A-1. Disbursements made by Recipient's Bank will be reimbursed within 30 days upon presentation of adequate documentation of work completed; copies of release of lien waivers, as applicable; and documentation of payment to Contractor. See Example Construction Loan Procedures below. Final payment will be disbursed to Recipient's Bank when the project is completed, as evidenced by documentation of final payment to the contractor and release of all lien waivers, issuance of the certification of occupancy by the City of Port St. Lucie Building Department, and proof of occupancy of all units by eligible persons or eligible households. BALANCE OF PAGE ET=IONALLPLEFT BLANK Page 10 of 21 Contract #20060198 EXHIBIT A-1 Riverside National Bank Inspection Report Borrower: Property Address; Loan Number: Items Completed: % 1 213 141 5 6 17 18 P ermits 3 % Site Preparation (Lot Prep, Fill and Rough Grade) 3 % Wall Footings 2% First Rou h Plumbing 3 % Slab Poured 5% Exterior Studs - Sheeting/Concrete Block Lintel. 11 % Interior Studs - Walls and Partitions 2% Roof Framing, Sheathed and Dried In 9% Second Rough Plumbing (Tub Set) 2% Rough Electric 4% Duct Work 2% Exterior Window and Door Frames 1 % Windows Installed 2% Soffit and Fascia 1% Outside Doors (including Overhead Garage Door) 1% Finish Roof 2% Exterior Finish 5% Wall Insulation 1% Rough Drywall — Plaster 3 % Finish Drywall — Plaster 3% Bath Tile 2% Interior Doors and Trim 4% Cabinets - Vanities and Exterior Detail 5% Interior and Exterior Prime Coat of Paint 1% Finish Painting 1% Finish Plumbing Fixtures and Trim 2% Finish Electric Fixtures and Trim 2% Finish Floor Covering 4% Exterior Concrete .E., Driveway, Walks, Stoop & Patio 1% Appliances Installed 2% Finish Grade, Grass, Landscaping 2% Au• Condition Trim, Condenser and. Heating 4% Septic Tank - Drain Field - Sewer Connection 2% Well or Public Water Connected 2% Clean-up 1 % Total Percentage Complete for this Draw Page 11 of 21 Contract #20060198 Note: *Tirst Draw must be 16% or more *All interim draws must be a minimum of 10% *10% will be held for the final draw. BALANCE OF PAGE INTENTIONALLYLEFT BLANK Page 12 of 21 Q Contract #20060198 (Example) CONSTRUCTION LOAN PROCEDURES 1. The following surveys must be provided by the Borrower/Contractor: a) An acceptable boundary survey may be required prior to loan closing. b) An acceptable form board or foundation survey must be provided prior to the first draw. An acceptable form board survey may be accepted if required and approved by the local building department. The survey must be reviewed and approved by the Riverside Construction Department. A survey reflecting the foundation of home and/or pool is required prior to any draws being disbursed for either the home or pool. c) A final survey showing all improvements (home and pool, if applicable) must be provided prior to the disbursement of the final draw. The survey must show the location of the well and septic (if applicable) along with the distance of the well from the septic, the well from the house, and the distance of the well and septic from the property lines. The survey must also show the proper certifications as required by the Lender and/or Title Agent. NOTE: SEE SURVEY REQUIREMENTS 2. Evidence of Flood Insurance along with a paid receipt must be provided prior to first draw for all properties determined to be located in a Flood Zone. 3. No funds shall be disbursed at anytime if a Certified Copy of the Recorded Notice of Commencement, along with the Building Permit, are not visibly posted on the job site. 4. Construction interest will be billed monthly on funds disbursed. 5. Escrows for taxes and insurance are required. Escrows will be collected at closing and collected monthly with interest billings. NOTE: NO FUNDS WILL BE DISBURSED IF CONSTRUCTION INTEREST AND/OR ESCROWS ARE PAST DUE. Page 13 of 21 Contract #20060196 6. Inspections are required prior to disbursement of funds. All requests should be made to our Construction Disbursement Department. Your builder must call to schedule an inspection at least one (1) day prior to the needed inspection. 1-800-741-3283 Ext.55444 for Renee Strotz and Ext-.55383 for Ann Molly. 7..A minimum nonrefundable fee to cover inspections will be collected at closing. The cost for any additional inspections (other than final draw) will be charged to the loan in process account at the rate of $75.00 per inspection. All additional inspection fees will be deducted from the final construction disbursement. B. Riverside National Bank requires that the Builder/Borrower provide prior to the release of any construction draw a Contractor's Interim Affidavit and a Partial Release of Lien from all parties who have served a Notice -to -Owner to the Bank and/or Borrower (Owner). The Partial Release of Lien must be through a period of not more than 30 days. prior to the date of disbursement, must be dated after the date of the last disbursement and can not be dated prior to the date of the Notice -to -Owner. 9. A final inspection verifying- completion per plans and specifications is required prior to disbursement of the final draw by the original appraiser. Please allow 3-5 days for this inspection to be completed. The Borrower/ Builder must provide access to the home for this inspection. Should the property not pass the final inspection a $100.00 re - inspection fee will be required prior -to scheduling another inspection. 10. Riverside National Bank will not issue a Partial Final Draw. However, if the Home Builder and the Pool Contractor are not the same Riverside can issue separate final draws for each contractor if a final inspection is completed and acceptable. Riverside will deduct $100.00 from the disbursement of the first Final Draw to cover the additional inspection fee. 11. A Final Contractors Affidavit, Certificate of Occupancy, Final Survey, Survey Approval by Title Company and Title Update are required prior to disbursement of the final draw. There may be instances where other documentation is required. Page 14 of 21 Contract #20060198 12. Riverside National Bank expects that the requirements for the first draw be met within 90 days from closing. Progress between each draw should occur approximately. every 30 days. Should this not occur, the Borr-ower and Builder should contact the bank and notify them of the status, reasons for delay and projected date for meeting draw requirement. 13. Once the plans, spec sheet and contract have been delivered to the bank. There are to be no changes (additions or deletions) without the"Banks approval. Signature: Company Name: Bate: BALANCE OF PAGE INTENTIONALLPLEFT BLANK Page 15 of 21 Contract #20060198 Exhibit B Scope of Work 1. The Project, as approved for grant .assistance, is described in the attached proposal. The amount of funding awarded may differ from that stated in the requested amount. If a lesser amount of funds is awarded than the amount requested, the project scope will be reduced accordingly. 2. Any revenues accruing from the funds shall revert to the HHR Local Housing Assistance Trust Fund for further use according to stated purposes of the fund. 3. Recipient/Grantee, its agents, contractors and subgrantees under the HHR Program will comply with the program guidelines in Rule 67-37 and 674R05 of the Florida Administrative Code, as amended and revised. The grantee will include language in each contract and subcontract to contractually commit each agent, contractor and subgrantee to compliance. 4. If, at any time, the recipient is unable to comply with any provision of the Hurricane Housing Recovery Plan, the City shall be notified immediately so that the City may seek the guidance, direction and assistance of the Florida Housing Finance Corporation. 5. Of the units to be constructed, seven units must be occupied by extremely low income persons and one unit by very low income persons. The definition of income relates to total annual gross household income that does not exceed the following percentages of the median annual income adjusted for family size for households within the metropolitan statistical area. With respect to the unit maximum income levels in the project, the following definitions will apply: Extremely low income -- 300 or less of median income; Very low income -- 50% or less of median income. The grantee shall use the income limits as determined by the United States Department of Housing and Urban Development, adjusted for family size, and as distributed by the Florida Housing Finance Corporation. Page 16 of 21 Contract #20060198 6. Rental housing constructed, rehabilitated or otherwise assisted with local housing distributions provided from the Hurricane Housing Recovery Program must comply with the affordable housing criteria provided under 420.907=9079 F.S., which, among other requirements, includes the stipulation that "monthly rents do not exceed 30 percent of that amount which represents the percentage of the median annual gross income adjusted for family size for households within the metropolitan statistical area." 420.9071(2)1F.S. Extremely low-income household's annual income at time of initial occupancy may -not exceed 30 percent of the area's median income adjusted for family size, Very low-income may not exceed 50 percent. While occupying the rental unit, an extremely low-income household's annual income may increase to an amount not to exceed 140% of 30% of the area's median income adjusted for family size. A Very -Low income household's annual income may increase to an amount not to exceed 140% of 50% of the area's median income adjusted for family size. 7. Rental units constructed, rehabilitated or otherwise assisted from the HHR funding must be monitored at least annually for 25 years from the date of purchase of the property for compliance with tenant income and affordability requirements, as referenced in Section 420.9075(3)(e)I F.S. Eligible sponsors who offer rental housing for sale before twenty-five (25) years or that have remaining mortgages funded under this program must give a first right of refusal to eligible not -for -profit . organizations for purchase at the current market value for continued occupancy by eligible recipients. 8. HHR Funds awarded under this grant contract must be expended during the Grant Period which begins on , 2007 and ends on June 30, 2008, unless extended by mutual consent of the parties hereto. Extension may not exceed one year. Expended means the housing activity is complete as evidenced by documentation of final payment to the contractor and release of all lien waivers, issuance of a certificate of occupancy and occupancy of each unit by eligible persons or eligible households. Rule 67- 37.002 (17) and 67-37. 005 (6) (f) (2) . 9. The grantee will provide to the City of Port St. Lucie proof of the following prior to receiving final payment: - proof of property ownership - proof of income of resident beneficiaries - proof of affordability of units - proof of final inspection or C.O. Page 17 of 21 Contract #20060198 10. In order to insure expenditure of funds in accordance with Rule 67-37 of the Florida Administrative Code, recipient will provide' to the City a monthly status report on the progress of the project. BALANCE OF PAGE INTENTIONALLY LEFT BLANK Page 18 of 21 Contract 420060198 EXHIBIT C DECLARATION OF COVENANTS, CONDITIONS, AND RESTRICTIONS Prepared by & return to: Community Services City of Port St. Lucie 121 S.W. Port St. Lucie Blvd. Port St. Lucie, FL 34984 THE M.I.S.S INCORPORATED OF THE TREASURE COAST, a Florida not -for -profit corporation (hereinafter "Declarant"), whose address is 3820 SE Dixie Highway, Stuart, Florida 34997, and is the owner in fee simple of certain real property located in St. Lucie County, Florida, more particularly described as follows: Lots 14, 15, 16 and 17, Block 2072 of Port St. Lucie Section 21, according to the Plat thereof as recorded in Plat Book 44, Page 30N, of the Public Records of St. Lucie County, Florida, (hereinafter the "Property"), upon which Property the Declarant is establishing an eight (8) unit affordable rental housing project to be known as SAMMY'S LANDING (hereinafter the "Project"). The Declarant has, through its President, Sylvia Taylor, entered into a Grant Contract #20060198 dated , (said contract hereinafter the "Contract") with the City of Port St. Lucie, a municipal corporation organized and existing under the laws of the State of Florida (hereinafter the "City") governing the approval and Standing of a direct subsidy for the Project by City, whose principal address is 121 SW Port St. Lucie Blvd, Port St. Lucie, Florida, in accordance with the City of Port St. Lucie's Hurricane Housing Recovery Plan ("HHRP"). In consideration of the funding, Declarant states that all of the Property shall be held, leased, sold, and conveyed subject to the following covenants, conditions and restrictions, which shall constitute covenants running with the land for the term of years described herein below and which shall be binding on all parties having any right, title, or interest in the Property or any part thereof their heirs, successors, and assigns: Page 19 of 21 Contract #20060198 (i) the Project's rental units, or applicable portion thereof, must remain occupied by and affordable for households with incomes at or below the levels committed to be served in the Contract for the duration of twenty-five (25) years from the date of the Project completion; (ii) the City is to be given notice of any sale or refinancing of the Project occurring prior to the end of the twenty-five (25) year period; (iii) in the case of a sale of the Project prior to the end of the twenty-five (25) year period, an amount equal to the direct subsidy of One Million Two Hundred Thirty-one Thousand Four Hundred Fifty-five Dollars ($1,231,455), with 0% interest thereon, shall be due and payable to the Hurricane Housing Recovery Trust Fund of the City of Port St. Lucie, 121 S.W. Port St. Lucie Blvd., Port St. Lucie, Florida 34894. The amount paid shall be reduced by 4% four percent on the anniversary date of this contract and every year thereafter as long as the Project is in compliance with these restrictions or other legally enforceable retention agreements or mechanisms incorporating the income -eligibility and affordability restrictions committed to the Contract for the duration of the twenty-five (25) year period; and This Declaration shall automatically terminate on the date twenty-five (25) years from the date of the Project beginning. For purposes of this Declaration "the date of the Project beginning" shall be the date of closing on Declarant's purchase of the Property. The Declarant shall cause a copy of the Warranty Deed to be recorded in the Public Records of St. Lucie County, Florida. Except as otherwise provided herein, this Declaration shall not terminate unless and until the same may be released by written instrument, in recordable form, executed by the City of Port St. Lucie. Page 20 of 21 Contract #20060198 Signed, sealed, and acknowledged this day of 2007. Witness: THE M.I.S.S. INCORPORATED OF THE TREASURE COAST, a Florida not -for -profit corporation By: Sylvia Taylor, President STATE OF FLORIDA COUNTY OF ST LUCIE BEFORE ME personally appeared SYLVIA TAYLOR , as President of THE M.I.S.S. INCORPORATED OF THE TREASURE COAST, who is personally known to me or who produced as identification this day of 2007. , Notary Public (Name of Notary printed, typed or stamped) Page 21 of 21 [Notarial Seal] Contract #20060198 03/09/2007 14:54 FAX 772 978 0545 RIVERSIDE LEGAL U 002 16VEIRDEBANK 4100 20a' Street Vero Beach, Florida 32960 Telephone: 772-770-0005 Fax: 7727978-0545 Email: alan.polackwich@riversidenb.00m Via Faesmile Transmittal Only March 9, 2007 Fax No, 772.344.4340 Ms. Tricia Swift -;Pollard Community Services Director City of Port St. Lucie 121 SW Port St. Lucie Boulevard Port St. Lucie, Florida 34984 RE: Construction Management Services for Sammy's Landing Dear Ms. SwiftPollard: The purpose of this letter is to set forth the understanding of Riverside National Bank of Florida ("Riverside") of its role in the affordable housing initiative between the City of Port St. Lucie,. Florida ("City") and The M.X.S.S, of the Treasure Coast, a Florida not -for -profit corporation ('WUS"). The City and MISS have requested that Riverside provide construction management services for the project known as Sammy's Landing, in accordance with the draft grant contract between the City and MISS The project consists of two residential four-plex buildings, together with a clubhouse and gazebo. Construction for the four-plex buildings will be funded from the grant, and construction of the clubhouse and gazebo will be funded by private donations. Riverside is willing to facilitate the project by providing construction management services, as follows: 1. Riverside will review the proposed builder(s) to determine whether such builder(s) would be qualified as an "approved builder" under Riverside's usual and customary criteria; 2. Riverside: will perform a general review of the feasibility of the project and project budget, in accordance with Riverside's usual and customary procedure for reviewing the feasibility of such projects. The City or MISS will provide an appraisal of the project to be used by Riverside in its efforts. The City or MXSS will pay Riverside a fee of $500.00 for such feasibility services; xrturcavreu�,nnm�e�reu�vomcammr�e��,ws� r.�w�+.�..nd.ure,.�u�� Member FDIC EEO/AA/M/F/DN 03/09/2007 14:55 FAX 772 978 0545 RIVERSIDE LEGAL 2003 Ms, Triaia Swift -Pollard March 9, 2007 Page Two 3. Riverside will disburse construction draws in accordance with its usual and customary practice, including inspections to determine the percentage of completion (but not the quality of construction), and will secure lien releases. The City or MISS will pay a fee of 5100.00 per inspection; 4. The City will deposit the grant funds ($1,231,455.00) into an interest bearing account. The funds will be transferred periodically into one or more construction accounts in connection with the funding of each draw. The same process will be followed with respect to the funds provided by MISS for construction of the clubhouse and gazebo; and 5. The City and MISS acknowledge that Riverside is providing the construction management services as an accommodation to facilitate a community project. Accordingly, the City and MISS agree that Riverside will have no liability for any losses or damages arising out of Riverside's services, except in the event of intentional misconduct by Riverside. MISS agrees that it will defend, hold ha=less and indemnify Riverside from all actions, claims, losses, damages or expenses of any type whatsoever (including reasonable attorney's fees), arising out of relating in any way to Riverside's services. A suggested scenario of events is set forth on Exhibit "A" attached to this letter. We at Riverside are very excited to be, part of this unique partnership that will assist homeless mothers and children in the Port St. Lucie area. If you have any questions, please feel free to contact Michael Smith, CRA Officer (Telephone: 772.467.2075, Extension 55624), with any questions. Very truly Alan S . P ackwic , EVP and ral Counsel ASF:LAC .Attachment cc: Mr, Michael Smith, Vice President/CRA. Officer nnnv�evmrN.anad.Mvwnawvmu,.�auvwrs, ude�sa�.n•+u�a.ro•r+�a.+rc 03/09/2007 14:55 FAZ 772 978 0545 RIVERSIDE LEGAL 11004 EXMBXT "A" The following is a proposed sequence of events relating to Riverside's involvement in the S=my's Landing project: 1. The City and MISS execute the grant contract and declaration of covenants; Z. The City, MISS and Riverside enter into a separate agre=ent relating to construction management services; 3. The City transfers the grant funds into an RNB interest bearing account; 4. Riverside determines wbether the builder would be qualified as an "approved builder"; 5. Riversideprovides MISS with names of appraisers, and MISS obtains the appraisal; 6. Riverside performs the general feasibility analysis; 7. MISS transfers the funds for construction of the clubhouse and gazebo into an interest bearing account; 8. Riverside manages the construction draw process, including lien releases (inspection fees to be deducted from draws); and 9. Riverside obtains final lien releases upon completion of each building. IUBYEEYM(henllltN�IfGIi/YERRIOhIG+uenNiCNA41wIFl L.ds /Gur(VhLaitldµl•tlxA.doc involute aDamon loin DECLARATION OF COVENANTS, CONDITIONS, AND RESTRICTIONS THE M.I.S.S. INCORPORATED OF THL TREASURE COAST, a Florida Not - For -Profit Corporation (hereinafter "Declarant", whose address is 3920 Southeast Dixie Highway #4, Stuart, FL 34997, and is the owner in fee simple of certain real proporty located in Martin County, Florida, being more particularly described as follows: SEE E)=I TS "A", `B", and "C" ATTACKED HERETO AND MADE PART THEREOF BY REFERENCE (hereinafter the `Property"), upon which Property the Declarant is establishing a four (4) unit affordable rental housing project to be known as THE M.I.S.S. INCORPORATED OF THE TREASURE COAST (hereinafter the "Project'). The declarant has through it's President, Sylvia Taylor entered into a Grant Contract dated February 26, 2002, (said contract hereinafter the "Contract'D with Martin County, a political subdivision of the State of Florida (hereinafter the "County") governing the approval and Standing of a direct subsidy for the Project by Martin County, a political subdivision of the State of Florida (hereinafter the "County"), whose principal address is 2401 SE Monterey Road, Stuart, Florida, in accordance with the Martin County SHIP Program ("SHIP"). In consideration of the funding, Declarant states that all of the Property shall be held, leased, sold, and conveyed subject to the following covenants, conditions, and restrictions, which shall constitute covenants running with the land for the term of years described hereinbelow and which shall be binding on all parties having any right, title, or interest in the Property or any part thereof , their heirs, successors, and assigns: (i) the Proj ect's rental units, or applicable portion thereof, must remain occupied by and affordable for households with incomes at or below the levels committed to be served in the Contract for the duration of fifteen (15) years from the date of the Project completion; (ii) the County is to be given notice of any sate or refinancing of the Project occurring prior to the end of the fifteen (15) year period; (iii) in the case of the sale or the refinancing of the Project prior to the end of the fifteen (15)-year period, an amount equal to the full amount of the direct subsidy ONE HUNDRED FOURTEEN THOUSAND EIGHT HUNDRED FIFTY-ONE AND 9711OOTHS DOLLARS ($114,851.97) shall be repaid to the County unless the Project continues to be subject to a deed restriction or other legally enforceable retention agreement or mechanism incorporating the income -eligibility and affordability OR BK 01816 PG 1132 restrictions committed to the Contract for the duration of the fifteen (15) year period; and (iv) the income -eligibility and affordability restrictions applicable to the Project terminate after any foreclosure. This Declaration shall automatically terminate on the date fifteen (15) years from the data of the Project beginning. For purposes of this Declaration "the date of the Project beginning" shall be the date of closing on Declarant's purchase of the Property. The Declarant shall cause a copy of the Warranty Deed to be recorded in the Public Records of Martin County, Florida Except as otherwise provided herein, this Declaration shall not terminate unless and until the same may be released by written instrument, in recordable form, executed by the County. Signed, sealed, and aclmowledged this 12ei day of September, 2003. Witnesses: STATE OF FLORIDA THE M.I.S.S. INCORPORATED OF THE TREASURE COAST, a Florida Not -for - Profit Corporation BYk TAYLOR ITS: BY:�/lam/r•� SCHRNNA A. GREEN ITS: Executive Director COUNTY OF MARTIN BEFORE ME, personally appeared SYLVIA TAYLOR, President and SCHANNA A. GREEN, Executive Director of THE MISS INCORPORATED OF THE TREASURE COAST, A Florida Not -For -Profit Corporation who duly acknowledges the due execution of the foregoing instrument and who produced Florida Driver's Licenses as identification the 12` day of September, 20D N tary Public forte tate of Florida My Commission Expires: w1andt 398 L:o%\- Dunker '�mjgnuar' 2g96136 January a20D5 OR BIK 01616 PG 1133 xa�di�lcx EXHIBIT "A" The West So feet of the East 1/2 of Tract 64 of SALERNO SMALL FARMS Subdivision of Government Lots 1 and 2 In Section 25, Township 38 South, Range 41 East, according to the Plat thereof as recorded in Plat Book 2, Page(s) 56, of the Public Records of Martin County, Florida. And The East 50 feet of the West 1/2 of Tract 64 of SALERNO SMALL FARMS Subdivision of Govemment Lots 1 and 2 in Section 25, Township 38 South, Range 41 East, according to the Plat thereof as recorded In Plat Book 2, Page(s) 56, of the Public Records of Martin County, Florida. File No.: 1071-322233 OR BK 01816 PG 1134 Exhlbit x "B" Tract 65 of SALERNO SMALL FARMS, a Subdivision of Government Lots 1 and 2, Section 25, Township 38 South, Range 41 East, according to the Plat thereof as recorded in Plat Book 2, Page(s) 56, of the Public Records of Martin County, Florida. INVITATION TO BID Sealed Bid #20040072-BG for Inspection and Coordination Activities for Repair and Rehabilitation for the State Housing Initiatives Partnership (SHIP) Program will be received by the Office of Management and Budget of the City of Port St. Lucie no later than 2:30:00 p.m. on March 2, 2004. Specifications are attached. Bids must be mailed or delivered to the Office of Management & Budget, 3'd Floor, Suite 390, Building "A" of the Municipal Complex located at 121 SW Port St. Lucie Boulevard, Port St. Lucie, FL 34984-5099. All bids must be received by the date and time specified above, when they will be opened and publicly read aloud. The bid time must be and shall be scrupulously observed. Under no circumstances shall bids delivered after the time specified be accepted or considered. It is the sole responsibility of the bidder to ensure that his or her bid reaches the Office of Management and Budget on or before the closing date and time. The City shall in no way be responsible for delays caused by any occurrence. No exceptions will be made. The City reserves the rights to waive irregularities, reject and/or accept any and all bids, in whole or in part, or take other such action as serves the best interests of the City. Barbara Gassaway, CPPB Office of Management and Budget CAUTION Bidders should take caution if United States mail or mail delivery services are utilized for the submission of bids. Internal mail distribution in City Hall frequently does not occur prior to 2: 00 pm. It is suggested that you mail your response in adequate time to assure that it will arrive on the day prior to the closing date. Sealed Bid #20040072-BG Page 1 of 23 SPECIFICATIONS SEALED BID # 20040072-BG Inspection and Coordination Activities for Repair And Rehabilitation — SHIP Program OVERVIEW The City of Port St. Lucie desires to obtain quotations from qualified individuals, firms, and legal entities relative to assisting the Port St. Lucie Community Services Department by performing inspections, preparing inspection reports and work write-ups as needed, plus coordinating activities between contractor and clients in the repair and rehabilitation portion of the State Housing Initiatives Partnership (SHIP) Housing Program. The Contract period shall be for an initial period of thirty-six (36) months, with an option to renew for one (1) additional thirty-six (36) month period. 1. GENERAL REQUIREMENTS 1.1 Invitation to Bid - All requirements contained in the Invitation to Bid are hereby incorporated in this specification. 1.2 Cost of Preparation of Bid - The City will not be responsible for any cost incurred by any Bidder in the preparation of his/her bid. 1.3 Examination of Drawings and Contract Documents - Bidders shall thoroughly examine these specifications, documents or other materials referred to herein and conduct such investigations and visits as may be necessary to thoroughly inform themselves regarding existing plant, facility, personnel and other conditions relative to compliance with this specification. No plea of ignorance by the Bidder of conditions that exist or that may hereafter exist, as a result of failure or omission on the part of the Bidder to make said investigations and visits, and/or failure to fulfill in every detail the requirements of this specification and documents promulgated therein, will be accepted as a basis for varying the requirements of the City or the compensation of the Selected Bidder. 1.4 Bid Price - Bidders must agree to furnish all services that are awarded to them as a result of their response to this specification at the prices indicated on their respective Bid Reply Sheet. Bidders shall guarantee that said prices shall be firm, not subject to escalation, for the 90 days after bid opening period. Submittal of a bid shall be prima facie evidence of the Bidder's intent to comply with this requirement. Any bid submitted with escalation clauses shall be rejected. 1.5 Oualifications - Bidders shall have the necessary organization, experience, capital, and equipment to carry out the provisions of the contract to the satisfaction of the City. References from existing accounts, financial statements, list of projects recently completed and in process, major equipment available for this project, and experience of the principal members of the Bidder's organization must be furnished within seven (7) days, if requested. 1.6 Award of Contract — The City shall take measures as deemed necessary to determine the ability of the Bidder to perform the obligations of the Contract. The City may reject any bid where an Sealed Bid #20040072-BG Page 2 of 23 investigation of the available information indicates a Bidder is not the most qualified to perform the obligation of the Contract. The City may require a Bidder to furnish additional statements of qualifications. Some or all of the following criteria may be used to select the bid that will provide the best value to the City: ♦ Have sufficient financial resources to complete the order. ♦ Can meet quoted delivery considering all other business commitments. ♦ Has a satisfactory record of performance. ♦ Has adequate staffing to fulfill requirements. ♦ Have the necessary production, technical equipment and facilities (or ability to readily obtain them). ♦ Have necessary organization experience, operational controls, and technical skills (or ability to readily obtain them). ♦ Bidder is a manufacturer, supplier, authorized distributor or vendor for the requirement. ♦ The Bidder is qualified and eligible to receive an award under applicable laws and regulations. ♦ Has bid within a competitive price range in relation to the needed goods, services or construction. ♦ The skill and experience demonstrated by the bidder in performing contracts of a similar nature. ♦ The bidder's past performance with City. ♦ Has met all requirements of the solicitation (delivery, quality and price). ♦ Has met bounds of commonality. Absolute conformity is not required, just substantial or material compliance. ♦ Has met bid security requirements. Lack of security, where required, is a material nonconformity. ♦ Price: The element of price is but one of the criteria elements. When considering a proposal: Evaluate the pricing offered by the bidder; consider lifecycle costing, depreciation, and service contracts. ♦ Determine what proposal provides the best value to the City. The award date is the date that City Council executed the motion to award the bid regardless of the date bidder received the notification of award. Notification of the award may be given by e-mail, facsimile, U.S. mail system, courier or on the web site. 1.7 Variances to Specifications - Bidders must indicate any variances to the Specifications. If variations are not stated in Bidder's reply, it shall be construed that the bid fully conforms to the specifications. 1.8 OSHA Compliance - Bidders must agree that the products furnished and application methods will comply with applicable provisions of the Williams -Steiger Occupational Safety and Health Act of 1970 and/or the Florida Division of Safety, whichever is applicable. Sealed Bid #20040072-BG Page 3 of 23 1.9 Submittal of Bid - All bids shall be submitted by completing and returning the Bid Reply Sheet and any other documentation that is required by this bid. The Bid Reply Sheet must be typed or printed and signed in black ink. The individual signing the bid must initial all changes. NOTE: Bidders shall submit one (1) original and two (2) copies of the required bid documents. The documents must be returned in an envelope marked with the vendor's name, bid number, title of bid, and date and time of opening on the outside of the envelope. Responses by telephone, telegram or facsimile shall not be accepted. 1.9.1 Right to Reject -The City reserves the right to waive irregularities, reject and/or accept any and all bids, in whole or in part, to solicit and re -advertise for new bids, abandon the project in its entirety, or take other such action as serves the best interests of the City. 1.9.2 Bid Opening Extension — The City reserves the right to extend the bid opening date when no responses or only one (1) response is received. The City will return the received response unopened. 1.9.3 Checklist - Bidders are requested to return the attached Checklist that is contained in the bid package with the Bid Reply Sheet. 1.10 Shipping Terms - Bidders shall quote F.O.B. Destination. 1.11 Payment Terms - Invoices shall be submitted once a month, by thel Oth of the month and payments shall be made within thirty (30) days unless contractor has chosen to use the Purchasing Card. Cash discounts for using the Purchasing Card will be considered when evaluating bids. PLEASE NOTE The City has implemented a Purchasing Card Program. The Selected Bidder can take advantage of this program and in consideration receive payment within several days instead of the City's policy of Net 30 Days After Receipt of Invoice (ARI). Any percentage off the bid price for the acceptance of Visa will be considered in the bid award. If no such percentage is given, the City shall assume 0% discount applies. Bidders are requested to state on the Bid Reply Sheet if they will honor the VISA Purchasing Card. In the event of failure on the part of the Bidder to make this statement the City shall assume the Net 30 ARI shall govern the purchase or contract price. 1.12 Execution of Contract - Selected Bidder(s) will be required to execute a Standard City Contract within ten (10) days after notification by the City that contract is available and thereafter comply with the terms and conditions contained therein. No contract shall be considered binding upon the City until it has been properly executed by all parties. 1.12.1 The City reserves the right to award separate contracts for Inspections and/or Coordination activities. Sealed Bid #20040072-BG Page 4 of 23 NOTE: The Selected Bidder(s) will be required to accept the terms and conditions of the City's contract If bidder cannot accept these terms and conditions do not submit a bid. 1.13 Failure to Execute Contract — Failure on the part of the Selected Bidder(s) to execute the Contract as required will be justification for the annulment of the award. 1.14 Subletting or Assigning of the Contract — The Selected Bidder(s) shall not sublet, sell, transfer, assign or otherwise dispose of the Contract or any portion thereof, or of the work provided for therein, or of his right, title or interest therein, to any person, firm or corporation without the written consent of the City. Each Bidder shall list all subcontractors and the work provided by the suppliers in the area provided on the Bid Reply Sheet. 1.15 Time of Award - The City reserves the right to hold bid guarantees for a period not to exceed 90 days after the date of the bid opening stated in the Invitation to Bid before making award. 1.16 Public Entity Statement - A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statute, Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.16.1 Discrimination — An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 1.17 City's Public Relations Image_— Selected Bidder's personnel shall at all times handle complaints and any public contact with due regard to the Municipality's relationship with the public. Any personnel in the employ of the Selected Bidder involved in the execution of work that is deemed to be conducting themselves in an unacceptable manner shall be removed from the project at the request of the City Manager, or his/her designee. 1.18 Patent Fees, Royalties, and Licenses — If the Selected Bidder requires or desires to use any design, trademark, device, material or process covered by letters of patent or copyright, the Selected Bidder and his surety shall indemnify and hold harmless the City from any and all claims for infringement in connection with the work agreed to be performed. Selected Bidder shall indemnify the City from any cost, expense, royalty or damage which the City may be obligated to pay by reason of any infringement at any time during the prosecution of or after completion of the work. 1.19 Tie Bid Statement - Identical tie bids, in accordance with Section 287.087, Florida Statutes, preference shall be given to businesses with drug -free workplace programs. Whenever two or more bids Sealed Bid #20040072-BG Page 5 of 23 that are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. Please submit the form that is enclosed with your bid response. 1.20 Cooperative Purchasing Agreement - This bid may be expanded to include other governmental agencies provided a cooperative Purchasing Agreement exists or an Inter -local Agreement for joint purchasing exists between the City of Port St. Lucie and other public agencies. Vendor may agree to allow other public agencies the same items at the same terms and conditions as this bid, during the period of time that this bid is in effect. Each political entity will be responsible for execution of its own requirements with the Selected Bidder. 1.21 Material Safety Data Sheets.— The Selected Bidder(s) is required to provide a copy of the Material Safety Data Sheets (MSDS) for any/all chemicals used in the execution of their work in compliance with Chapter 442, Florida Statutes. The MSDS must be maintained by the user agency. 1.22 Permits — The Selected Bidder(s) shall be responsible for obtaining all permits, licenses, certifications, etc., required by Federal, State, County, and Municipal laws, regulations codes, and ordinances for the performance of the work required in these specifications and to conform with the requirements of said legislation. 1.22.1 The Selected Bidder(s) will be required to file a W9 Taxpayer Identification Form with the City. This form must be submitted and received by the City's Finance Department before payment can be authorized. 1.23 Familiarity with Laws — The Selected Bidder is assumed to be familiar with all Federal, State and local laws, ordinances, rules and regulations that may affect the work. Ignorance on the part of the Bidder will in no way relieve him from responsibility. 1.24 Damage to Property - The Selected Bidder shall preserve from damage all property along the line of work, or which is in the vicinity of or is in any way affected by the work, the removal, or destruction of which is not called for by the plans. This applies to public and private property, public and private utilities, trees, shrubs, crops, signs, monuments, fences, guardrail, pipe and underground structures, public highways, etc., and whenever such property is damaged due to the activities of the Selected Bidder, it shall be immediately restored to a condition equal or better to that existing before such damage or injury was done by Selected Bidder, and at his own expense. The Selected Bidder's special attention is directed to protection of any geodetic monument, horizontal, vertical or property corner, located within the limits of construction. National Geodetic Vertical Datum 1929 (NGVD '29) or North American Vertical Datum 1988 (NAVD '88) monuments shall be protected. If in danger of damage, notify: Geodetic Information Center 6001 Executive Boulevard Rockville, MD 20852 Attn: Mark Maintenance Center (301)443-8319 Sealed Bid #20040072-BG Page 6 of 23 City of Port St. Lucie vertical or horizontal datum shall be also protected. In case of damage or if relocation is needed, notify: City of Port St. Lucie Engineering Department 121 SW Port St. Lucie Boulevard Port St. Lucie, FL 34984-5099 (772) 871-5175 2. SPECIAL REQUIREMENTS 2.1 Implied Warranty of Merchantability - It is understood that the implied warranty of merchantability and fitness for the specified purpose are not disclaimed not withstanding any representation to the contrary. 2.2 Sample Inspection Report — All bidders shall submit a sample of their inspection report form(s) with their Bid Reply Sheet. 3. SPECIFIC REQUIREMENTS 3.1 Description of the Statement of Work: The Port St. Lucie State Housing Initiatives Partnership (SHIP) Housing Program offers two programs for repair and rehabilitation. The first program provides up to $22,000 in repair/rehabilitation assistance for qualified low-income homeowners. The second program provides down payment assistance and an average of $2,600 in repair/rehabilitation assistance for prospective qualified low-income homebuyers. Rehabilitation is defined as "repairs or improvements that are needed for safe or sanitary habitation, correction of substantial code violations, or the creation of additional necessary living space." SHIP Program staff will contact the Selected Company when a home needs to be inspected. From that inspection it will be determined, with SHIP Program staff, which repairs will be eligible. The Selected Company will follow through with the homeowners/homebuyers and coordinate repairs as listed below in 3.2. An average of 70 homes will be inspected each year. However, additional inspections are required on some homes, so an average of 95 inspections are performed each year. Of the 70 homes to be repaired approximately 50 will have the $22,000 allowance for repairs and the remaining 20 will require an average of $2,600 for repairs. Each repair and/or inspection will also require some coordination with SHIP program staff, clients and contractors. Sealed Bid #20040072-BG Page 7 of 23 3.2 Specific duties to be performed: 3.2.1 Selected Company shall perform the following duties: a) Inspect homes to be purchased and/or repaired with funds from the Port St. Lucie SHIP program upon receipt of information from program staff. b) Determine which repairs qualify as eligible for assistance, in coordination with SHIP program staff. Prepare a cost estimate for use by SHIP program staff. c) Assist buyers and/or homeowners to obtain proper bids from contractors, preparing specific work write-ups for each repair when necessary. d) Provide digital photos of before and after repairs for each file. e) Request purchase orders for successful contractorsibidders and convey information on payments procedures to homeowners/contractors. f) Conduct preconstruction conferences with homeowners and contractors on any repair items over $2,500 up to $25,000. Coordinate bidding process with SHIP program staff and the Office of Management and Budget for repairs over $25,000. g) Coordinate any dispute resolution between contractor and homeowner in conjunction with SHIP program staff. h) Prepare a list of at least three (3) appliance vendors (and other vendors as required) who will agree to sell their items at a reasonable rate to SHIP applicants with a purchase order from the City. i) Authorize change orders where work will exceed the original estimate, inspecting areas of potential increased cost as necessary, in coordination with SHIP program staff. j) Inspect repair work when finished (as evidenced by an invoice to the City) if no permit was required. (If a permit is required, the building department will inspect the repair work.) k) Maintain contact with City Building Department staff to stay current with local code enforcement regulations, contractor licensing requirements and permitting requirements. 1) Maintain separate billing process (hourly time sheet) for inspections; work write-ups and coordination procedures if billed at different rates. The cost of all items listed above should be included in the hourly price. Sealed Bid #20040072-BG Page 8 of 23 4. INSURANCE REQUIREMENTS — Bidders are required to submit a copy of their current insurance certificates with the Bid Reply Sheet. 4.1 Indemnification - The Selected Bidder shall indemnify, defend and hold harmless the City, its representatives, employees and elected and appointed officials, from and against all claims, costs, demands, legal fees, costs of action, losses, damages or other expenses arising as a result of any negligent act, conduct, error or omission by the City, its agents, or employees in the performance of this contract or occasioned wholly or in part by any negligent act, conduct, error or omission by the Selected Bidder, or its agents, employees or subcontractors, in the performance of this Contract. As consideration for this indemnity provision the Selected Bidder shall be paid the sum of ten dollars ($10.00), which will be invoiced and paid prior to commencement of work. The Selected Bidder shall be responsible to provide a separate invoice that shall be submitted with the signed Contracts, or, if a Purchase Order is issued, the Selected Bidder shall remit this invoice with their Insurance Certificates. 4.2 Workers Compensation - The Selected Bidder shall agree to maintain Workers Compensation Insurance & Employers Liability in accordance with Florida Statute Chapter 440. 4.3 Business Auto Policy - Selected Bidder shall agree to maintain Business Automobile Liability at a limit of liability not less than $500,000 each occurrence for any auto, owned, non -owned and hired automobiles. In the event, the Bidder does not own any automobiles; the Business Auto Liability requirement shall be amended allowing Bidder to agree to maintain only Hired & Non -Owned Auto Liability. This amended requirement may be satisfied by way of endorsement to the Commercial General Liability, or separate Business auto Coverage form. 4.4 Commercial General Liability - Commercial General Liability for public liability during the lifetime of this contract shall have minimum limits of $1,000,000 per claim, $2,000,000 per occurrence for Personal Injury, Bodily Injury, and Property Damage Liability. Coverage shall include Premises and/or Operations, Independent Contractors, Products and/or Complete Operations, Contractual Liability and Broad Form Property Damage Endorsements. Coverage shall not contain an exclusion or limitation endorsement for Contractual Liability or Cross Liability. Coverage for the hazards of explosion, collapse and underground property damage (XCU) must also be included when applicable to the work to be performed. All insurance policies shall be issued from a company or companies duly licensed by the State of Florida. All policies shall be on an occurrence -made basis; the City shall not accept claims - made policies. Specific endorsements will be requested depending upon the type and scope of work to be performed. 4.5 Additional Insured Requirements - Except as to Workers' Compensation and Employers' Liability, said Certificate(s) and policy shall clearly state that coverage required by the contract has been endorsed to include the City of Port St. Lucie, a political subdivision of the State of Florida, its officers, agents and employees as Additional Insured with a CG 2026-Designated Person or Organization endorsement, or similar endorsement, to it's Commercial General Liability. The name for the Additional Insured endorsement issued by the insurer shall read "City of Port St. Lucie, political subdivision of the State of Florida, its officers, employees and agents". Contract and Bid number. The Certificate of Insurance and policy shall unequivocally provide thirty - (30) days written notice to the City prior to any adverse changes, cancellation, or non -renewal of coverage thereunder. Said liability insurance must be acceptable by and approved by the City as to form and types of coverage. In the event that the statutory Sealed Bid #20040072-BG Page 9 of 23 liability of the City is amended during the term of this agreement to exceed the above limits, the Selected Bidder shall be required, upon thirty - (30) days written notice by the City, to provide coverage at least equal to the amended statutory limit of liability of the City. 4.6 Waiver of Subrogation - Selected bidder shall agree by entering into this Contract to a Waiver of Subrogation for each required policy. When required by the insurer, or should a policy condition not permit an Insured to enter into a pre -loss agreement to waive subrogation without an endorsement then bidder shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy where a condition to the policy specifically prohibits such an endorsement, or voids coverage should bidder enter into such an agreement on a pre -loss basis. 4.7 Subcontractors - It shall be the responsibility of the Selected Bidder to insure that all subcontractors comply with the same insurance requirements referenced above. 4.8 Deductible Amounts - All deductible amounts shall be paid for and be the responsibility of the Selected Bidder for any and all claims under this contract. 4.9 Certificate(s) of Insurance - Immediately following notification of the award of this Agreement, Bidder shall agree to deliver to the City a Certificate(s) of Insurance and said policy evidencing that all types and amounts of insurance coverage required by this Bid have been obtained and are in full force and effect. Such Certificate(s) of Insurance and policy shall include a minimum thirty (30) day notification due to cancellation or non -renewal or change of coverage. In the "Description of Operations ..." Certificate and policy shall list Contract # 20040072 for Inspection and Coordination Activities for Repair/Rehabilitation — SHIP Program. 4.10 Umbrella or Excess Liability - Selected Bidder may satisfy the minimum limits required above for either Commercial General Liability, Business Auto Liability, and Employer's Liability coverage under Umbrella or Excess Liability. The Umbrella or Excess Liability shall have an Aggregate limit not less than the highest "Each Occurrence" limit for either Commercial General Liability, Business Auto Liability, or Employer's Liability. When required by the insurer, or when Umbrella or Excess Liability is written on Non -Follow Form," the City shall be endorsed as an "Additional Insured." 4.11 Right to Review - The City by and through its Risk Management Department reserves the right, but not the obligation, to review and reject any insurer providing coverage. 5. ADDITIONAL INFORMATION 5.1 Collusion - The City reserves the right to disqualify bids, upon evidence of collusion with intent to defraud or other illegal practices upon the part of the Bidder. More than one (1) bid from an individual, partnership, corporation, association, firm, or other legal entity under the same or different names will not be considered. Reasonable grounds for believing that a Bidder is interested in more than one (1) proposal for the same work will be cause for rejection of all proposals in which such Bidders are believed to be interested. Any or all proposals will be rejected if there is any reason to believe that collusion exists among the Bidders. Sealed Bid #20040072-BG Page 10 of 23 5.2 Withdrawal of Bids - A Bidder may withdraw his bid without prejudice to himself no later than the day and hour set in the "Invitation to Bid" by communicating his purpose in writing to the City at the address given in the "Invitation for Bid". When received, it will be returned to him unopened. 5.3 Bid Information - For information concerning procedures for responding to this bid, contact Barbara Gassaway at (772) 871-5221. Such contact is to be for clarification purposes only. To ensure fair consideration for all bidders, it must be clearly understood that Mrs. Gassaway is the only individual who is authorized to represent the City. Questions submitted to any other person in any other department will not be addressed. Additionally, the City prohibits communications initiated by a bidder to any City Official or employee evaluating or considering the bids (up to and including the Mayor and City Council), prior to the time an award decision has been made. It is the responsibility of the Bidder to receive any and all bid information and documents. Material changes, if any, to the scope of services, or bidding procedures will be transmitted only by addendum by DemandStar.com. The Bidder, in turn, shall acknowledge receipt of the addendum by marking the Bid Reply Sheet with the Addendum number and the date of issuance. The City will not be responsible for any interpretation, other than those transmitted by Addendum to the bid, made or given prior to the bid award. The Bidder is responsible for verifying they have received all Bid Addenda. The City of Port St. Lucie shall not be responsible for providing said addenda to potential bidders who receive a bid package from other sources. BALANCE OF PAGE INTENTIONALLY LEFT BLANK Sealed Bid #20040072-BG Page 11 of 23 Bid Reply Sheet Sealed Bid # 20040072-BG Inspection and Coordination Activities for Repair And Rehabilitation — SHIP Program 1. COMPANY NAME: DIVISION OF: PHYSICAL ADDRESS: MAILING ADDRESS: CITY, STATE, ZIP CODE: TELEPHONE NUMBER: ( CONTACT PERSON: FAX NO. ( ) E-MAIL: 2. ORGANIZATIONAL PROFILE: (complete all appropriate information) Is the firm incorporated? Yes --No If yes, in what state? President Secretary Treasurer How long in present business: How long at present location: Is firm a minority business: Yes --No; Does firm have a drug -free workplace program: Yes --No If no, is your company planning to implement such a program? 3. ADDENDUM ACKNOWLEDGMENT - Bidder acknowledges that the following addenda have been received and are included in his/her proposal/bid: d.�eridurxt iui�l��x '�D�ate=.Issued.: Sealed Bid #20040072-BG Page 12 of 23 4. VENDOR'S LIST — If your company offers commodities other than the one specified for this bid, and you wish to be put on the vendor's list, please contact DemandStar.com at (800) 711-1712. Bid Tabulation Reports are advertised on the City's Web Site at www.Cityofpsl.com. 5. BID RESPONSE: 5.1 Bidder will / will not accept the Procurement Card (Visa). (please circle one) 5.2 Percentage of discount when payment is made with Visa: 5.3 Bidder's quote to supply services in accordance with specifications on a fixed price: Inspection Services $ Coordination Activities $ Per Hour Per Hour (The City may choose to award separate contracts for Inspections and Coordination Activities) 6. INSURANCE CERTIFICATES - Bidders are required, in accordance with Section 4, to submit a copy of their Insurance Certificate for the type and dollar amount of insurance they currently maintain. 7. COMPLETION OF FORM - An authorized representative of the firm offering this Bid must complete this form in its entirety. Prices entered herein shall not be subject to withdrawal or escalation by Bidder. The City reserves the right to hold proposals and bid guarantees for a period not to exceed 90 days after the date of the bid opening stated in the Invitation to Bid before awarding the Contract. Contract award constitutes the date that City Council executes the motion to award the bid. 8. AGREEMENT - Bidder agrees to comply with all requirements stated in the specifications for this bid. 9. CERTIFICATION This bid is submitted by: Name (print) who is an officer of the above firm duly authorized to sign bids and enter into contracts. I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid. Signature Date 10. Bidder has read and accepts the terms and conditions of the City's standard contract: Signature Title If a corporation renders this Bid, the corporate seal attested by the secretary shall be affixed below. Any agent signing this Bid shall attach to this form evidence of legal authority. Sealed Bid #20040072-BG Page 13 of 23 *****(THIS IS A SAMPLE ONLY -DO NOT EXECUTE)***** CITY OF PORT SAINT LUCIE CONTRACT FORM This CONTRACT, executed this day of , 2004, by and between the CITY OF PORT ST. LUCIE, FLORIDA, a municipal corporation, duly organized under the laws of the State of Florida, hereinafter called "City" party of the first part, and name of contractor, address, Telephone No. ( ) Fax No. () , hereinafter called "Contractor", party of the second part. RECITALS In consideration of the below agreements and covenants set forth herein, the parties agree as follows: CONTRACT SUPERVISOR As used herein the contract supervisor shall mean Mrs. Tricia Swift -Pollard at (772) 871-5264 or her designee. SECTION I DESCRIPTION OF SERVICES TO BE PROVIDED The specific work that the Contractor has agreed to perform pursuant to the Bid Specifications made a part of this Contract is Inspection and Coordination Activities for Repair/Rehabilitation — SHIP Program in Bid # 20040072-BG. SECTION II TIME OF PERFORMANCE Contract period shall commence April 11, 2004 and terminate April 10, 2007. In the event all work required in the bid specifications has not been completed by the specified date, the Contractor agrees to provide work as authorized by the Contract Supervisor until all work specified in the bid specifications has been rendered. SECTION III COMPENSATION The total amount to be paid by the City to the Contractor is to be determined by the actual number of inspections and coordination activities performed in accordance with the following rates: Inspections: $ Per Hour Coordination Activities: $ Per Hour Contractor shall invoice the City for the amount of the indemnification payment and said invoice shall accompany the signed Contracts. Sealed Bid #20040072-BG Page 14 of 23 The Contractor shall not be paid additional compensation for any loss, and/or damage, arising out of the nature of the work, from the action of the elements, or from any delay or unforeseen obstruction or difficulties encountered in the performance of the work, or for any expenses incurred by or in consequence of the suspension or discontinuance of the work. Invoices for services shall be submitted once a month, by the 10th of the month, and payments shall be made within thirty (30) days unless contractor has chosen to take advantage of the Purchasing Card Program, which guarantees payment within several days. Payments shall be made provided the submitted invoice is accompanied by adequate supporting documentation and approved by Contract Supervisor. No payment for projects involving improvements to real property shall be due until Contractor delivers to City a complete release of all claims arising out of the contract or receipts in full in lieu thereof, and an affidavit on his personal knowledge that the releases and receipts include labor and materials for which a lien could be filed. All invoices and correspondence relative to this contract must contain the Purchase Order number and Contract number. SECTION IV CONFORMANCE WITH BID It is understood that the materials and/or work required herein are in accordance with the bid made by the Contractor pursuant to the Invitation to Bid and Specifications on file in the Office of Management and Budget of the City. All documents submitted by the Contractor in relation to said bid, and all documents promulgated by the City for inviting bids are, by reference, made a part hereof as if set forth herein in full. SECTION V INDEMNIFICATION/INSURANCE The Contractor shall indemnify, defend, and hold harmless the City, its representatives, employees and elected and appointed officials, from and against all claims, cause, demands, legal fees, cost of action, losses, damages or other expenses occasioned by any negligent act, conduct, error or omission by the City, or its agents, employees or subcontractors, in the performance of this contract, or occasioned wholly or in part by any negligent act, conduct, error or omission by the Contractor, or its agents, employees or subcontractors, in the performance of this contract. As consideration for this indemnity provision the Contractor shall be paid the sum of ten dollars ($10.00), which will be added to the contract price, and paid prior to commencement of work. The Contractor shall, on a primary basis and at its sole expense, agree to maintain in full force and effect at all times during the life of this contract, insurance coverage, limits, including endorsements, as described herein. The requirements contained herein, as well as City's review or acceptance of insurance maintained by Contractor are not intended to and shall not in any manner limit or qualify the liabilities and obligations assumed by Contractor under the contract. The Contractor shall agree to maintain Worker's Compensation Insurance & Employers Liability in accordance with Florida Statutes Chapter 440. Coverage must include Employers' Liability with a minimum limit of $100,000 each. Sealed Bid #20040072-BG Page 15 of 23 Selected Contractor shall agree to maintain Business Automobile Liability at a limit of liability not less than $500,000 each occurrence for all owned, non -owned and hired automobiles. In the event the Contractor does not own any automobiles the Business Auto Liability requirement shall be amended allowing Contractor to agree to maintain only Hired & Non -Owned Auto Liability. This amended requirement may be satisfied by way of endorsement to the Commercial General Liability, or separate Business auto Coverage form. Commercial General Liability for public liability during the lifetime of this contract shall have minimum limits of $1,000,000 per claim, $2,000,000 per occurrence for Personal Injury, Bodily Injury, and Property Damage Liability. Coverage shall include Premises and/or Operations, Independent Contractors, Products and/or Complete Operations, Contractual Liability and Broad Form Property Damage Endorsements. Coverage shall not contain an exclusion or limitation endorsement for Contractual Liability or Cross Liability. Coverage for the hazards of explosion, collapse and underground property damage (XCU) must also be included when applicable to the work to be performed. All insurance policies shall be issued from a company or companies duly licensed by the State of Florida. All policies shall be on an occurrence -made basis; the City shall not accept claims -made policies. Specific endorsements will be requested depending upon the type and scope of work to be performed. Except as to Workers' Compensation and Employers' Liability, said Certificate(s) and policies shall clearly state that coverage required by the contract has been endorsed to include the City of Port St. Lucie, a political subdivision of the State of Florida, its officers, agents and employees as Additional Insured with a CG 2026- Designated Person or Organization endorsement, or similar endorsement, to its' Commercial General Liability. The name for the Additional Insured endorsement issued by the insurer shall read "City of Port St. Lucie, political subdivision of the State of Florida, its officers, employees and agents, and Contract # 20040072. The Certificate of Insurance and policy shall unequivocally provide thirty (30) days written notice to the City prior to any adverse changes, cancellation, or non -renewal of coverage thereunder. Said liability insurance must be acceptable by and approved by the City as to form and types of coverage. In the event that the statutory liability of the City is amended during the term of this agreement to exceed the above limits, the Contractor shall be required, upon thirty (30) days written notice by the City, to provide coverage at least equal to the amended statutory limit of liability of the City. Contractor shall agree by entering into this Contract to a Waiver of Subrogation for each required policy. When required by the insurer, or should a policy condition not permit an Insured to enter into a pre -loss agreement to waive subrogation without an endorsement then Contractor shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of Rights of Recovery Against Others, or its equivalent. This Waiver of Subrogation requirement shall not apply to any policy where a condition to the policy specifically prohibits such an endorsement, or voids coverage should Contractor enter into such an agreement on a pre -loss basis. It shall be the responsibility of the Contractor to insure that all subcontractors comply with the same insurance requirements referenced above. All deductible amounts shall be paid for and be the responsibility of the Contractor for any and all claims under this contract. Sealed Bid #20040072-BG Page 16 of 23 Selected Contractor may satisfy the minimum limits required above for either Commercial General Liability, Business Auto Liability, and Employer's Liability coverage under Umbrella or Excess Liability. The Umbrella or Excess Liability shall have an Aggregate limit not less than the highest "Each Occurrence" limit for either Commercial General Liability, Business Auto Liability, or Employer's Liability. When required by the insurer, or when Umbrella or Excess Liability is written on 'Non -Follow Form," the City shall be endorsed as an "Additional Insured. The City, by and through its Risk Management Department, reserves the right, but not the obligation, to review and reject any insurer providing coverage. SECTION VI PROHIBITION AGAINST FILING OR MAINTAINING LIENS AND SUITS Subject to the laws of the State of Florida and of the United States, neither Contractor nor any subcontractor, supplier of materials, laborer or other person shall file or maintain any lien for labor or materials delivered in the performance of this contract against the City. The right to maintain such lien for any or all of the above parties is hereby expressly waived. SECTION VII WORK CHANGES The City reserves the right to order work changes in the nature of additions, deletions or modifications without invalidating the Contract, and agrees to make corresponding adjustments in the contract price and time for completion. Any and all changes must be authorized by a written change order signed by the Director of OMB or his designee as representing the City. Work shall be changed and the contract price and completion time shall be modified only as set out in the written change order. Any adjustment in the contract price resulting in a credit or a charge to the City shall be determined by mutual agreement of the parties. SECTION VIII COMPLIANCE WITH LAWS The Contractor shall give all notices required by and shall otherwise comply with all applicable laws, ordinances and codes and shall, at his own expense, secure and pay the fees and charges for all permits required for the performance of the contract. All materials furnished and work done are to comply with all local, state and federal laws and regulations. SECTION IX CLEANING UP "Not Applicable" SECTION X ADDITIONAL REQUIREMENTS In the event of any conflict between the terms and conditions, appearing on any purchase order issued relative to this Contract, and those contained in this Contract and the Specifications herein referenced, the terms Sealed Bid #20040072-BG Page 17 of 23 of this Contract and Specifications herein referenced shall apply. If there is a conflict between the contract and the specifications, the contract will control SECTION XI LICENSING Contractor warrants that he possesses all licenses and certificates necessary to perform required work and is not in violation of any laws. Contractor warrants that his license and certificates are current and will be maintained throughout the duration of the contract. SECTION XII SAFETY PRECAUTIONS Precaution shall be exercised at all times for the protection of persons, including employees, and property. The safety provisions of all applicable laws and building and construction codes shall be observed. SECTION XIII ASSIGNMENT Contractor shall not delegate, sublet or subcontract any part of the work under this contract or assign any monies due him hereunder without first obtaining the written consent of the City. SECTION XIV TERNIINATION The City may terminate this agreement with or without cause by giving the vendor/contractor thirty (30) days notice in writing. Upon delivery of said notice and upon expiration of the thirty (30) day period, the vendor/contractor shall discontinue all services in connection with the performance of this agreement and shall proceed to cancel promptly all existing contracts in so far as such contracts are chargeable to this agreement. SECTION XV LAW AND VENUE This agreement is to be construed as though made in and to be performed in the State of Florida and is to be governed by the laws of Florida in all respects without reference to the laws of any other state or nation. The venue of any action taken pursuant to this contract shall be in St. Lucie County, Florida. Sealed Bid #20040072-BG Page 18 of 23 SECTION XVI APPROPRIATION APPROVAL The Contractor acknowledges that this contract is subject to approval by City Council of budget appropriation for the contract period beyond September 30, 2004. The Contractor agrees that, in the event such appropriation is not forthcoming, this contract may be terminated by the City and that no charges, penalties or other costs shall be assessed. SECTION XVII RENEWAL OPTION This Contract may be extended for one (1) additional thirty-six (36) month period provided the City and Contractor have mutually agreed upon a two (2) hourly rate for the extension. NOTE: To exercise this option a response should be submitted three (3) months prior to the termination of the contract period SECTION XVIII ENTIRE AGREEMENT The written terms and provisions of this contract shall supersede all prior verbal statements of any official or other representative of the City. Such statements shall not be effective or be construed as entering into, or forming a part of, or altering in any manner whatsoever, this contract or contract documents. BALANCE OF PAGE INTENTIONALLY LEFT BLANK Sealed Bid #20040072-BG Page 19 of 23 IN WITNESS WHEREOF, the parties have executed this contract at Port St. Lucie, Florida, the day and year first above written. CITY OF PORT ST. LUCIE FLORIDA By: City Manager ATTEST: By: By: Authorized Representative of (company name) State of: County of: Before me personally appeared: (please print) Please check one: City Clerk Personally known Produced Identification: (type of identification) Identification No. and known to me to be the person described in and who executed the foregoing instrument, and acknowledged to and before me that executed said instrument for the purposes therein expressed. (he/she) WITNESS my hand and official seal, this day of 52004. Notary Signature Notary Public -State of _ My Commission Expires at Large. (seal) Sealed Bid #20040072-BG Page 20 of 23 DRUG -FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute 287.087 hereby certifies that does: (Name of Business) 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Bidder's Signature Date Sealed Bid 420040072-BG Page 21 of 23 STATEMENT OF NO BID To: City of Port St. Lucie Office of Management & Budget 121 S.W. Port St. Lucie Boulevard Port St. Lucie, FL 34984-5099 Bid: # 20040072-BG Bid Title: Inspection and Coordination Activities for Repair and Rehabilitation for the State Housing Initiatives Partnership (SHIP) Program We, the undersigned have declined to bid on the subject bid for the following reasons: [ ] Insufficient time to respond to the Invitation to Bid [ ] We do not offer this product or service. [ ] Our schedule would not permit us to perform. [ ] We are unable to meet specifications. [ ] We are unable to meet bond requirements. [ ] Specifications are unclear (Explain below). [ ] We are unable to meet insurance requirements. [ ] Other (Specify below). Remarks: Company Name: Division: Address: Signature: Telephone: ( ) Sealed Bid #20040072-BG Page 22 of 23 Date: CHECKLIST Sealed Bid #20040072-BG Inspection and Coordination Activities for Repair and Rehabilitation - (SHIP) Program Name of Bidder: This checklist is provided to assist bidders in the preparation of their bid response. Included in this checklist are important requirements that are the responsibility of each Bidder to submit with their response in order to make their bid response fully compliant. This checklist is only a guideline -- it is the responsibility of each Bidder to read and comply with the Invitation to Bid in its entirety. Bid Reply Sheet with proper signature and notarized. Mailing envelope has been addressed to: City of Port St. Lucie Office of Management & Budget 121 SW Port St. Lucie Boulevard Port St. Lucie, FL 34984 Mailing envelope must be sealed and identified with: • Bidders Name and Address • Bid Number • Bid Title • Bid Opening Date & Time Drug -Free Workplace Form All pricing has been mathematically reviewed and all corrections have been initialed. Each Bid Addendum (when issued) is acknowledged. Copy of Insurance Certificate in accordance with Section 4 Copy of MSDS Sheets in Accordance with Item #1.21 Have reviewed the Contract and accept all City Terms and Conditions Sample Inspection Report One (1) original and two (2) copies of required documents (NO RINGED BINDERS) *THIS FORM MUST BE RETURNED WITH YOUR BID REPLY SHEET* Sealed Bid #20040072-BG Page 23 of 23 a AGENDA REQUEST ltt}OMON - - ITEM NO '< - f4 DATE: September 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Community Services Department PRESENTED BY: Jessica Parris Housing Coor in for SUBJECT: Permission to request $1.3 million in emergency funding from the Department of Community Affairs to assist in the recovery from the massive flooding as a result of Tropical Storm Fay. BACKGROUND: Please see memorandum 08-262. FUNDS AVAIL: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends permission to request $1.3 million in emergency funding from the Department of Community Affairs to assist in the recovery from the massive flooding as a result of Tropical Storm Fay. COMMISSION ACTION: [ APPROVED [ ] DENIED [ ] OTHER Approved 5-0 CONCURRENCE: �1 — tiDouglas M. Anderson County Administrator Coordination/Signatures k go -)!4County Attorney: x Management & Budget r\ LA Purchasing: Daniel S. McIntyre P-h,",A0 ""��`�°" ' achel Pena/Marie Gouin Originating Department: a Other: Other: Beth Ryder C . �`X-,(� COMMUNITY SERVICES MEMORANDUM #08-262 TO: Board of County Commissioners FROM: Jessica Parrish, Housing Project Coordinator r SUBJECT: Permission to request $1.3 million in emergency funding from the Department of Community Affairs to assist in the recovery from the massive flooding as a result of Tropical Storm Fay DATE: September 23, 2008 Pursuant to Rule 9B-43.0061, Florida Administrative Code, the Department sets aside 5% of its federal fiscal year's allocation for emergency purposes. The rule further stipulates that access to this funding shall only be made available if the Governor issues an Executive Order relative to the disaster. Executive Order 08-170 was issued and signed on August 17, 2008 declaring a state of emergency for the entire state of Florida. The issuance of this Executive Order meets the litmus test of the rule for which funding under the emergency set -aside can be requested. Although several other areas experienced damage as a result of Tropical Storm Fay, St. Lucie County, an eligible recipient under the Small Cities Program, has endured massive flooding which has caused damages to residences, infrastructure, public facilities and agriculture in excess of $70 million according to the latest published data. St. Lucie County has been the victim of many storms over the past three years and is still in the process of recovering from the disasters of the past. Although disaster recovery efforts are underway, Tropical Storm Fay has provided a different type of damage — flooding, which poses a greater challenge for us as we devise strategies to address this issue. Unlike storms with associated high velocity winds, residences with extreme flood damage are often unsalvageable and requires demolishing and rebuilding. The costs to do that are far greater than those associated with rehabilitation associated with wind-borne debris and other wind related damages. Therefore, it becomes necessary to invest a greater level of funding to ensure that the residents of St. Lucie County have the resources needed to revert their lives back to a state of normalcy. RECOMMENDATIONS: Staff recommends permission to request $1.3 million in emergency funding from the Department of Community Affairs to assist in the recovery from the massive flooding as a result of Tropical Storm Fay. September 23, 2008 Mr. Mario Taylor, Interim Director Division of Housing & Community Development Florida Department of Community Affairs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399 RE: CDBG Emergency Set -aside Dear Mr. Taylor: This letter is written to request that the Department release the $1.3 million in emergency funding through the Florida Small Cities Program to St. Lucie County to assist in recovery from the massive flooding as a result of Tropical Storm Fay. The latest estimates indicated that over 250 residences were flooded — causing significant damage to many of the homes with some in a state of total disrepair. Pursuant to Rule 913-43.0061, Florida Administrative Code, the Department sets aside 5% of its federal fiscal year's allocation for emergency purposes. The rule further stipulates that access to this funding shall only be made available if the Governor issues an Executive Order relative to the disaster. Executive Order 08-170 was issued and signed on August 17, 2008 declaring a state of emergency for "the entire state of Florida. The issuance of this Executive Order meets the litmus test of the rule for which funding under the emergency set -aside can be requested. Although several other areas experienced damage as a result of Tropical Storm Fay, St. Lucie County, an eligible recipient under the Small Cities Program, has endured massive flooding which has caused damages to residences, infrastructure, public facilities and agriculture in excess of $70 million according to the latest published data. St. Lucie County has been the victim of many storms over the past three years and is still in the process of recovering from the disasters of the past. Although disaster recovery efforts are underway, Tropical Storm Fay has provided a different type of damage — flooding, which poses a greater challenge for us as we devise strategies to address this issue. Unlike storms with associated high velocity winds, residences with extreme flood damage are often unsalvageable and requires demolishing and rebuilding. The costs to do that are far greater than those associated with rehabilitation associated with wind- borne debris and other wind related damages. Therefore, it becomes necessary to invest a greater level of funding to ensure that the residents of St. Lucie County have the resources needed to revert their lives back to a state of normalcy. Mr. Mario Taylor September 23, 2008 Page 2 To that end, St. Lucie County is again requesting that the Department specifically release the $1.3 million in CDBG funding under the Small Cities Program to St. Lucie County in the interest of assisting with the flood damage that transpired as a result of the Tropical Storm Fay. The county is amenable to fulfilling the necessary requirements under the program rules to successfully secure the funding. Please confirm that funding is available and the Department's willingness to assist us with navigating through this time of devastation by allowing access to the funding available under the program. Should you have any questions or concerns, please contact Jessica Parrish at (772) 462- 2857. Sincerely, Joseph E. Smith Chairman St. Lucie County Board of County Commissioners cc: Tom Pelham, Secretary, DCA Mike Richardson, Asst. Secretary, DCA Gail Stafford, Interim CDBG Administrator, DCA Douglas M. Anderson, County Administrator, St. Lucie County Lee Ann Lowery, Assistant County Administrator, St. Lucie County Beth Ryder, Community Services Director, St. Lucie County Jessica Parrish, Housing Project Coordinator, St. Lucie County AGENDA REQUEST ITEM NO. N'I-J1 TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): CENTRAL SERVICES DATE: Sept. 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT[x] PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBJECT: Dooleymack Constructors of South FL, LLC I Change Order No. 14 to #C07-04-195 Project: Havert L. Fenn Center -Special Needs Shelter/Auditorium. Change Order No. 14 will increase the contract sum by $15,301.52 and increase contract time by thirty (30) days. BACKGROUND: See Attached Memorandum FUNDS AVAIL: 001405-1930-562000-2614 (State Grant-Bldgs.) 316-1930-562000-2614 (FEMAIIns.-Bldgs.) 001417-1930-562000-2614 (State Grant-Bldgs.) 316-1930-563000-2614 (FEMAIIns.-infrastructure) 129-1930-562000-2614 (MSTU Funds-Bldgs.) PREVIOUS ACTION: On Sept. 16, 2008 agenda item VI-E, staff is seeking the Boards' approval of Change Order No. 11 to #C07-04-195 to increase the contract sum by $56,943.70. Change Order No. 12 is a Construction Change Directive and was approved on 8128/08 to increase the contract sum by $12,772.13. Change Order No. 13 is a Construction Change Directive and was approved on 8128/08 to increase the contract sum by $19,543.39. RECOMMENDATION: Staff recommends the Board of county Commissioners approve Change Order No. 14 to #C07-04-195, Dooleymack Constructors, Havert L. Fenn Center, to increase the contract sum by $15,301.52; the new contract sum will be $13,566,396.57. Change Order No. 14 will increase the contract time thirty (30) days changing the date of substantial completion to October 28, 2009. Staff further recommends the Board authorize the Chair to sign the Change Order as prepared by the County Attorney. MISSION ACTION: (] APPROVED [ ] [ j OTHER: Approved 5-0 DENIED Coordination/Signatures _ r County Attornev Met. & �Bu?aae: Onalnatlr a Dep`.' r Othef. Don Ma-ar. Finance: (CnecK for Coov oniv. if Apphcaole CONCURRENCE: Douglas M. Anderson County Administrator Purcnasina Nigr. Otne- tf 1rc- H: AAGEIIDF:AAGEND= =� DOOLEYMF,C" 1d.D0� MEMORANDUM DEPARTMENT OF CENTRAL SERVICES TO: BOARD OF COUNTY COMMISSIONERS FROM: Don McLam, Assistant Director DATE: September 23, 2008 SUBJECT: Dooieymack Constructors of South FL, LLC / Change Order No. 14 to #C07- 04-195. Project: Havert L. Fenn Center -Special Needs Shelter/Auditorium. Change Order No. 14 will increase the contract sum by $15,301.52 and increase contract time by thirty (30) days. BACKGROUND: On March 27, 2007, the Board approved award of Bid #07-025 to Dooleymack Constructors for construction of the Special Needs Shelter/auditorium. On April 23, 2007, St. Lucie County entered into #C07-04-195 with Dooleymack Constructors and construction commenced October 2007. (See Attachment No. 1) Staff is seeking approval of Change Order No. 14 to #C07-04-195 to incorporate the following changes: (See Attachment No. 2) • COR #48R: Architectural drawings show one wall sconce and $ 1,907.10 electrical drawings do not, so this item was not part of the bid and will need to be added. • COR #61: To incorporate all irrigation changes submitted with the $10.217.72 irrigation drawings dated 2-2-07, but not included in bid. • COR # 62: Staff is requesting to have the key operated controls $ 3,176.70 for the_gymnasium lighting relocated from the storage area to $15.301.52 the gymnasium. Staff recommends the Board of county Commissioners approve Change Order No. 14 to #C07-04-195, Dooleymack Constructors, Havert L. Fenn Center, to increase the contract sum by $15,301.52; the new contract sum will be $13,566,396.57. Also, Change Order No. 14 will increase the contract time thirty (30) days changing the date of substantial completion to October 28, 2008. This increase in time is owner requested to allow ample time for final application for payment and closeout of project. 0 00 r" cn O O M U w cz cC b O C,3 CO ( ct O d U c 00 cn U d cz CO O\ U v) V — cn O 64 r N a m .� as ,x-_, U � U O f" En OU ,�" p OU �" ccn n OU OU �4 0 V O cz CZ cn W N.cz ii co O w O CA O U U U U U U tgo O rq rq U U O 00 Oi O O O O [--i ,2 00 01 v) N ON M UN O y 00 O 00 r- -- O O Z O� U O 00 v M -� 00 M 'b s. V1 N M M d 00 't -� Ln OO SUS" 00 O\ N M M 03 Z cn N N M M M p O 69 69 Os Cf? 69 CnO 00 r- - U bA U 00 M N [� 00 W U O Q o Z O Lm v� N cf 00 M +�- t - 00 01 N U s9 bs s coq N +, o b cs. U cn aA ca cz 03 NCd ¢ N .b M '. En N >1� O ^ C N N °00 Ln (44 g. � 3 ,� c ° u ;fib U u U 3 v> cd cq U m U U o o o O o o oEn cz ° o o U o cd _ _ o Cl.cd 64 y' Gj V cd V U T bA cad u A 00 U U U U U U U U 00 00 00 00 o 00 00 O 00 0 0 O o O k N N ij to [� 0000 0\0 M N 0000 N O M N 00 �n O d --o6 00 r" M M M M M M M M b9 E19 69 co� b4 i M M � d1 �•-•� d' N �/'1 � � M N 00 � o0 00' M M M M M M M ^ 69 EtA, 69 E0q 59 69 64 N CHANGE ORDER ST. LUCIE COUNTY ATTACHMENT 2 PROJECT: (name, address) Special Needs Shelter/Auditorium TO (Contractor): Dooleymack Constructors of South FL, LLC 11971 NW 37th Street Coral Springs, FL 33065 You are directed to make the following es in this contract: (Additional sheet attached as Exhibi No) (Additional sheet attached as Exhibit B Yes No) Increase in contract sum and increase in contract time. CHANGE ORDER NUMBER: 14 INITIATION DATE: 9/15/2008 CONSULTANT'S PROJECT NO.: ST. LUCIE COUNTY CONTRACT NO: C07-04-195 CONTRACT DATE 23-Apr-07 The original (Contract Sum) (Guaranteed Maximum Cost) was $ 12,720,633.00 Net change by previous authorized Change orders $ 830,462.05 The (Contract Sum) (Guaranteed Maximum Cost) prior to this - me order $ 13,551,095.05 The (Contract Sum) (Guaranteed Maximum Cost) will be(ncreased) (, aset r wed}by this Change Order r $ 15,301.52 The new (Contract Sum) (GuqLaateecl Maximum Cost) including this Change order will be $ 13,566,396.57 The Contract Time will be ( crea _Xd@Graased(unelieRgedj by (30) Days The Date of Substantial Completion as of the date of this Change Order therefore is: 28-Oct-08 Funds Available: Account Number (See Attached Sheets) The adjustment in Contract Price and/or Contract Time stated in this Change Order shall comprise the total price and/or time adjustment due or owed the Contractor for the work or changes defined in this Change Order. By executing this Change Order, the Contractor acknowledges and agrees that the stipulated price and/or time adjustments include the costs and delays for all work contained in the Change Order, including costs and delays associated with the interruption of schedules, extended overheads, delay, and cumulative impacts or ripple effect on all other non -affected work under this Contract. Signing of the Change Order constitutes full and mutual accord and satisfaction for the adjustment in contract price or time as a result or increases or decreases in costs and time of performance caused directly and indirectly from the Change Order, subject to the current scope of the entire work as set forth in the Contract Documents. Acceptance of this waiver constitutes an agreement between the County and Contractor that the Change Order represents an equitable adjustment to the Contract, and the Contractor will waive all rights to file a claim on this Change Order after it is properly executed. All work performed under this Change Order shall be performed in accordance with the contract specifications. CONTRACTOR: Dooleymack Constructors of South FL, LLC Contractor., 11971 NW 37th St., Coral Springs, FL 33065 Address By: Date: CONSULTANT: Schenkel Shultz Architecture Architect/Engineer By: Date: ATTEST: APPROVED: Central Services St. Lucie County Department., 2300 Virginia Avenue, Ft. Pierce, Florida 34982 Address By: Date: AUTHORIZED: ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS By: CHAIRMAN Date: Approved as to Form and Correctness: DEPUTY CLERK County Attorney i EXHIBIT "A" Havert L. Fenn Center Special Needs Shelter/Auditorium Funds Available: 001405-1930-562000-2614 (State Grant-Bldgs.) 316-1930-562000-2614 (FEMA/Ins.-Bldgs.) 001417-1930-562000-2614 (State Grant-Bldgs.) 316-1930-563000-2614 (FEMA/Ins.-Infrastructure) 129-1930-562000-2614 (MSTU Funds-Bldgs.) 4 SCHENKELSHULTZ ❑❑❑ ARCHITECTURE❑❑❑ September 4, 2008 Mr. Jerry Parenteau St. Lucie County 2300 Virginia Avenue Ft. Pierce, FL 34982 RE: St. Lucie County Special Needs Shelter SCHENKELSHUL77 Commission No. 0620801 Subject: COR# 048R Dear Mr. Parenteau: EXHIBIT B I- I I SCHENKELSHULTZ has reviewed Dooleymack constructors - Change Order Request (COR) #048R submitted on August 27, 2008 for the project referenced above and has the following comments: The enclosed COR #048R has been examined and found to be necessary. The cost information or this work is complete and detailed. The cost has been examined and is fair and reasonable. This being the case, the above has been approved and is being recommended to the St. Lucie County for the amount of $1,907.10. Explanation: This additional work is to furnish and install one wall sconce outside multipurpose room 2. Reason: Consultant Ommission Justification: The architectural drawings show this fixture in several locations. The fixture is not shown on the electrical drawings and was not bid. SchenkelShultz has rejected this change order several times and still does not agree with the price. However, at the request of the County SchenkelShultz is writing this approval letter. SCHENKELSHULTZ deems this COR in the amount of $1,907.10 to be fair and reasonable. Sincerely, SCHENKELSHULTZ Jeie D. Jr tMer Enclosures: Dooleymack constructors — COR No. 048R cc: 0620801/COR No. 48R 1300 North Congress Avenue, West Palm Beach, Florida 33409 Phone 561-697-3451 • Fax 561-697-5210 • www.schenkelshultz.com • Architecture License No. AA-0000937 eQ� dooleyffi�ck u ctors C)+ y Change Order Request . i Detailed, Grouped by Each Number St. Lucie County Special Needs Shelter/Auditoriu Project # FLL - 720035-)XMack Constructors of South Florida, LLC 2000 Virginia Ave. Tel: 772-461-5419 Fax: 772-461-8351 Fort Pierce, FL 34947 Change Order Request: 048R Date: 8/26/2008 To: Johnnie Lohrum, JR. Schenkel Shultz Architecture 1300 North Congress Ave. W. Palm Beach, FL 33409 From: Dan Sanger DooleyMack Constructors of South Florida, LLC 11971 NW 37th Street Coral Springs FL 33065 Description Category Status Additional Wall Sconce COR - Submitted Reference Required By Days Req Amt Req 9/2/2008 0 1,907.10 Notes PCO No Date Reference Amt Prop Days Req Category Reason Description Notes 087 6/25/2008 Additional Wall Sconce 1,907.10 0 Furnish and install one additional new typer wall sconce. Location will be in corridor outside multipurpose room #2 opposite the sink. Not shown on electrical drawings. Approved By: Signature Name Date Prolog Manager Printed on: 8/26/2008 Prolog 7 New Projects 2005 Page 1 @ � ■ ■ m \? $Lin �fo / u c 0 , � � 0 � � E k ■ � . � % o ) E \/ � 2 / f �/ m ka /0 E <f/k k $ � / j /a Llno7 ° Q �<\ k 7 B § § SCHENKELSHULTZ ❑ E1❑ ARCHITECTURE❑ September 11, 2008 Mr. Jerry Parenteau St. Lucie County 2300 Virginia Avenue Ft. Pierce, FL 34982 RE: St. Lucie County Special Needs Shelter SCHENKELSHULTZ Commission No. 0620801 Subject: COR# 061 Dear Mr. Parenteau: fs - 4 C)+ I � SCHENKELSHULTZ has reviewed Dooleymack constructors - Change Order Request (COR) #061 submitted on September 10, 2008 for the project referenced above and has the following comments: The enclosed COR #061 has been examined and found to be necessary. The cost information or this work is complete and detailed. The cost has been examined and is fair and reasonable. This being the case, the above has been approved and is being recommended to the St. Lucie County for the amount of $10,217.72. Explanation: This additional work is to provide all labor, materials, tools and equipment required to incorporate all irrigation changes submitted with the irrigation drawings dated 2.2.07. Reason: Owner Requested Justification: Schenkel Shultz was given the date of February 16th as a cut-off date to submit addendums for this project. We submitted new irrigation drawings dated 2.2.07 on the 16"'. The purchasing department never released this addendum so the contractor did not include these changes in the bid. SCHENKELSHULTZ deems this COR in the amount of $10,217.72 to be fair and reasonable. Sincerely, SCHENKELS LTZ o ie D. o m Jr. oject M er Enclosures: Dooleymack constructors — COR No. 061 cc: 0620801/COR No. 061 1300 North Congress Avenue, West Palm Beach, Florida 33409 Phone 561-697-3451 • Fax 561-697-5210 • www.schenkelshultz.com - Architecture License No. AA-0000937 ec �I Lohrum, Johnnie From: Lohrum, John Sent: Friday, February 16, 2007 2:35 PM To: 'Neil Appel' Subject: Addendum No. 9 items Attachments: 2007.02.07_76927_IR.zip; 09 65 68.0620801.02.16.07.doc NEIL, 13ELOW ARE THE ITEMS FOR ADDENDUM NO. 9 WITH TODAY'S DATE. 1. ADDITIONAL INFORMATION FOR THE A/C SYSTEM REQUIRED IN THE MORGUE. Provide a 2 ton cooling only ductless AC split system, Mitsubishi PK24F or approved equal. Mount above door to the Storage/Morgue room 1-133. Locate condensing unit in the chiller yard. Provide an automatic condensate pump at the split system. Route a 314 inch PVC condensate line to the condensate drain in mechanical room 1-133. Power the ductless split and condensate pump from panel L-3 circuits 31, 33, 35, 37 and 39 as required. 2. IRRIGATION DRAWINGS THAT WERE MISSING FROM ADDENDUM NO. 4 3. REVISED SPECIFICATION SECTION #09 65 68 JOHNNIE LOHRUM JR., LEED AP SCHENKELSHULTZ PHONE:561 .697.3451 FAx:561 .697.521 O JLOHRUM@SCHENKELSHULTZ.COM °00 dooley,,,Wck tors Change Order Request Detailed, Grouped by Each Number St. Lucie County Special Needs Shelter/Auditoriu Project # FLL - 720035-black Constructors of South Florida, LLC 2000 Virginia Ave. Tel: 772-461-5419 Fax: 772-461-8351 Fort Pierce, FL 34947 Change Order Request: 061 Date: 8/21/2008 To: Johnnie Lohrum, JR. Schenkel Shultz Architecture 1300 North Congress Ave. W. Palm Beach, FL 33409 From: Dan Sanger DooleyMack Constructors of South Florida, LLC 11971 NW 37th Street Coral Springs, FL 33065 Description Category Status Additional Irrigation COR - Submitted Reference Required By Days Req Amt Req 8/28/2008 0 10,217.72 Notes PCO No Date Reference Amt Prop Days Req Category Reason Description Notes 106 8/21/2008 Additional Irrigation 10,217.72 0 Provide all labor, materials, and equipment to incorporate all irrigation changes per drawing sheets IR1.1, IR1.2, IR1.3, and IR1.4 dated 2/2/07. Approved By: Signature Name Date Prolog Manager Printed on: 8/22/2008 Prolog 7 New Projects 2005 rage i + Q Qtl- Om 1 f` OD h-co 64 I--LON S1 00 Hp, N co bg h+ ,Fw � 0 CL _E r !D u C E to vm m oC1� 0 3� � c GL C. 0 � 1fj tv C/1 m m � a a J �- [I ;- I_', A H G H I i t 1. I u rt C -' September 4, 2008 Mr. Jerry Parenteau St. Lucie County 2300 Virginia Avenue Ft. Pierce, FL 34982 RE: St. Lucie County Special Needs Shelter SCHENKELSHULTZ Commission No. 0620801 Subject: COR# 062 Dear Mr. Parenteau: SCHENKELSHULTZ has reviewed Dooleymack constructors - Change Order Request (COR) #062 submitted on August 27, 2008 for the project referenced above and has the following comments: The enclosed COR #062 has been examined and found to be necessary. The cost information or this work is complete and detailed. The cost has been examined and is fair and reasonable. This being the case, the above has been approved and is being recommended to the St. Lucie County for the amount of $3,176.70. Explanation: This additional work is to relocate the musco gymnasium lighting control from the storage area to the gymnasium. Reason: Owner Requested Justification: The controls were originally located in the storage area for security. The parks and recreation department directed SchenkelShultz to move the controls into the gymnasium. SCHENKELSHULTZ deems this COR in the amount of $3,176.70 to be fair and reasonable. Sincerely, SCHENKELSHULTZ die . hru Jr. t ager Enclosures: Dooleymack constructors — COR No. 062 cc: 0620801/COR No. 62 1300 North Contpess,Avenue, West Palm Beach, Honda 33409 Phone 56i-697-3451 • Fax 561-697-5210 Architecture LicenseNo.AA-00(}0937 'off dooley4tors Change Order Request Detailed, Grouped by Each Number St. Lucie County Special Needs Shelter/Auditoriu Project # FLL - 720035-pack Constructors of South Florida, LLC 2000 Virginia Ave. Tel: 772-461-5419 Fax: 772-461-8351 Fort Pierce, FL 34947 Change Order Request: 062 Date: 8/26/2008 To: Johnnie Lohrum, JR. Schenkel Shultz Architecture 1300 North Congress Ave. W. Palm Beach FL 33409 From: Dan Sanger DooleyMack Constructors of South Florida, LLC 11971 NW 37th Street Coral Springs, FL 33065 Description Category Status RFI 116 Electrical Changes COR - Submitted Reference Required By Days Req Amt Req 9/2/2008 0 3,176.70 Notes PCO No Date Reference Amt Prop Days Req Category Reason Description Notes 108 8/26/2008 RFI 116 Electrical Changes 3,176.70 0 This change order is being issued as a result of changes by Schenkel Shultz and/or St. Lucie County. This electrical work is the result of changes in accordance with RFI #116 and RFI #133 responses and corresponding SKE sheets 101.1, 201.3 - 201.5, 202.2, 202.3, 600.1 & 700.1 dated 2/4/08. Approved By: Signature Name Electrical - Relocation of Musco lighting contactor, multi -watt contactor and control box from electrical room to entrance of gym. $1,365.00 Install one (1) additional %" conduit and circuitry from Musco multi -watt contactor to relocated key switch. $1,185.00 Replace #12 AWG wire between Musco control box and Musco ballast enclosure with a #10 AWG wire. $185.00 Dooleymack - Cost of payment and performance bond. $27.35 The total amount of this change order request is Three Thousand One Hundred Seventy -Six & 70/100 Dollars $3,176.70 The total impact to the schedule is 0 days. Date Prolog Manager Printed on: 8/26/2008 Prolog 7 New Projects 2006 Page 1 Coc7o WOO ,� Q QOM M M 1l lU LooL6M Cp 0p Cp N Cl _ cq E to N C C m N C v u w :� U m oQ w A d U) Change Order Request # 62- 031R1 This change order is being issued as a result of changes by Scbenkel Shultz and/or St. Lucie County. This electrical work is the result of changes in accordance with RFI # 116 and RFI # 133 responses and corresponding SKE sheets 101.1., 201.3 -- 201.5, 202.2, 202.3, 600.1 & 700.1 dated 2/4/0$. Electrical —Relocation of Musco lighting contactor, multi -watt contactor and control box from electrical room to entrance of gym. $1,365.00 4-"' 'rFi`� • (6) single rihnno `] .]GZi1VMAYr, l TCw 3 � �$z2 ey •4 v�,�n �nr iv�def9"arm-V447R"Sball�aA'P? alA' 1. 7,L '�. '0'V7CG'c'r77GSzva -c+-� o er de :8� Install one (1) additional 3/A" conduit and circuitry from Musco multi -watt contactor to relocated key switch. $1,1.85.00 Replace #12 AWG wire between. Musco control. box, and Musco ballast enclosure with. a # 10 AWG wire. $185.00 Dooleywack-" Cost of payment and performance bond. $27.35 The total amount of this change order request is Three Thousand One Hundred SeventwSix & 70/100 Dollars $3,1.76.70 The total impact to the schedule is 0 days. AGENDA REQUEST ITEM NO. V142 TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): CENTRAL SERVICES DATE: Sept. 23, 2008 REGULAR [ ] PUBLIC HEARING [ ] CONSENT[x] PRESENTED BY: DON MCLAM ASSISTANT DIRECTOR SUBJECT: Approval to reject all bids on Bid #08-058 for the purchase of one (1) sewage grinder for the St. Lucie County Jail. Two submittals were received and both came in over budget. BACKGROUND: FUNDS AVAIL: N/A PREVIOUS ACTION: N/A SEE ATTACHED MEMORANDUM RECOMMENDATION: Staff recommends the Board of County Commissioners approve rejecting all bids on Bid #08-058 for the purchase of one (1) sewage grinder for the St. Lucie County Jail. Two (2) submittals were received on this bid and both came in over budget. MISSION ACTION: CONCURRENCE: DQ APPROVED [ ] DENIED [ ]OTHER: Approved 5-0 , Douglas M. Anderson County Administrator Coordination/Si u es County Attorney: �--- (!I!,C'• u r Mgt. & Budget: V ra1�Jr 04sDh ar:Q owir� Purchasing Mgr.: �2S�c2C :rr"�v�U Originating Dept: Other: Don McLam Finance: (Check for Copy only, if Applicable) Eff. 1/97 H:\AGENDA\AGENDA-313 REJECT JAIL GRINDER BID.DOC MEMORANDUM DEPARTMENT OF CENTRAL SERVICES TO: BOARD OF COUNTY COMMISSIONERS FROM: Don McLam, Assistant Director DATE: September 23, 2008 SUBJECT: Approval to reject all bids on Bid #08-058 for the purchase of one (1) sewage grinder for the St. Lucie County Jail. Two submittals were received and both came in over budget. BACKGROUND: Broadcast date for Bid #08-058 for the purchase of one (1) sewage grinder for the St. Lucie County Jail, was on June 26, 2008 with bids due on July 23, 2008. Three hundred and seventy three (373) companies were notified and two (2) bid were received (Attachment 1). Both of the bids received are over budget and staff is seeking approval to reject all bids for Bid #08-058. Because the companies bidding the equipment received their pricing from JCW, the sole source manufacturer of the grinder, rejecting all bids will allow staff to explore what other options are available to keep us within the budget for this project. Staff recommends the Board of County Commissioners approve rejecting all bids on Bid #08-058 for the purchase of one (1) sewage grinder for the St. Lucie County Jail. Two (2) submittals were received on this bid and both came in over budget. BOARD OF COUNTY COMMISSIONERS ATTACHMENT I PURCHASING DEPARTMENT Bid #08-058 — PURCHASE OF ONE (1) SEWAGE GRINDER FOR THE ST. LUCIE COUNTY JAIL TABULATION SHEET OPENED: JULY 22, 2008 AT 2:30 P.M. ALL SUBMISSIONS ARE UNDER REVIEW. A LETTER OF INTENT TO AWARD WILL BE FAXED TO ALL BIDDERS PRIOR TO AWARD. TWO (2) submittals were received: TOTAL BID Aqua Waste Repairs, Inc. 3575 Sneed Road, Fort Pierce, FL 23945 $ 34,391.30 Fax: (772) 461-6668 Grande Construction of Florida, Inc. $ 34,990.00 P.O. Box 881765 Port St. Lucie, FL 34988 Fax: (772) 785-8851 Number of companies notified*: 373 Number of bid documents distributed*: 27 Number of bids received: 2 *per demandstar.com JOSEPH E. SMITH, District No.1 ♦ DOUG COWARD, District No. 2 ♦ PAULA A. LEWIS, District No. 3 ♦ CHARLES GRANDE, District No. 4 ♦ CHRIS CRAFT, District No. 5 County Administrator — Douglas M. Anderson 2300 Virginia Avenue — Fort Pierce, FL 34982-5652 — Phone (772) 462-1700 — TDD (772) 462-1428 website: www.co.st-lucie.fl.us 10 . NM. COUNTY F L O R I D A AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): UTILITIES DEPARTMENT ITEM NO. DATE: Sept. 23, 2008 REGULAR: ( ) PUBLIC HEARING: ( ) CONSENT: (X) PRESENTED BY: r Laurie Case Utility Director SUBJECT: Establishment and adoption of Resolution 08-286 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges for developers within the St. Lucie County Water and Sewer District. FUNDS AVAILABLE: N/A PREVIOUS ACTION: Board of County Commissioners approved previous rate structures, including the utility connection fees and charges, for the District on May 1, 2007 in Resolution No. 07-154. RECOMMENDATION: Staff recommends that the Board approve the adoption of Resolution 08-286 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges for developers within the St. Lucie County Water and Sewer District. COMMISSION ACTION: 1RAPPROVED O DENIED O OTHER: Approved 5-0 CONCURRENCE: L ti Douglas Anderson County Administrator j/ Review and Approvals 11 County Attorney: 41 o Management and Budget: ❑ Purchasing: El Originating Dept: ❑ Parks & Rec: ❑ Other: 'l CLLLr it ❑ Finance: (Check for copy only, if applicable): Anyone with a disability requiring accommodations to attend this meeting should contact the St. Lucie County Community Services Managerat 772-462-1777 or TTD 772-462-1428, at least 48 hours (48) prior to the meeting. ER UTILITY DEPARTMENT MEMORANDUM TO: Board of County Commissioners FROM: Laurie Case, Utility Director DATE: September 23, 2008 RE: St. Lucie County Water and Sewer District Resolution 08-286 BACKGROUND: Per the Charter of the St. Lucie County Water and Sewer District (District), Section 4.03(E): "The rates, fees and charges of the District shall further be automatically increased without further action of the Commission based upon the implementation of a rate increase to the Commission by any utility which provides utility service to the Commission", and in Section 2 of the Uniform Extension Policy, as adopted under Resolution No. 05-277, provides: "Connection Fees shall be indexed annually for cost of living increases at an amount of 6% per year, provided such indexing shall no longer apply once a Connection Fee has been paid to the District." Based on the above governing District policies, staff is requesting approval through this resolution to adopt connection fees effective October 1, 2008 for developers of a new property, or an existing home that now requests connection to the County's central utility services. This amendment is required to cover the costs of providing utility capacity to our new customers and in essence, to have growth pay for growth. The adjusted Connection and Meter Installation Fees are shown on Attachment A. As part of the pass - through of costs from another utility to the District, any increase in Connection Fees from Fort Pierce Utility Authority (FPUA) would also be included in the charge to those District customers' being served through the bulk agreement with FPUA. Currently the additional pass -through connection charges from FPUA per ERC are $236.00 for new water service and $1,236.00 for new wastewater service. RECOMMENDATION: Staff recommends that the Board approve the adoption of Resolution 07-154 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges for developers within the St. Lucie County Water and Sewer District. RESOLUTION NO.08-286 A RESOLUTION OF THE ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS SITTING AS THE COMMISSION OF THE ST. LUCIE COUNTY WATER AND SEWER DISTRICT, AUTHORIZING THE ADJUSTMENT OF . WATER, WASTEWATER, AND REUSE UTILITY CONNECTION CHARGES FOR CUSTOMERS WITHIN THE ST. LUCIE COUNTY WATER AND SEWER DISTRICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Ordinance No. 04-023, (the "District Ordinance") the St. Lucie County Board of County Commissioners ("Commission") created the St. Lucie County Water and Sewer District ("District') for the purpose of providing water, wastewater, and reclaimed water service within the boundaries of the District; and WHEREAS, on May 1, 2007, in Resolution No. 07-154, the Commission, sitting as the Board of the St. Lucie County Water and Sewer District ("Board") established the existing water, wastewater and reuse utility rates, fees and charges for the utility services furnished to the customers of the District ("2007 Rate Resolution"); and WHEREAS, in Section 2 of the Uniform Extension Policy, as adopted under Resolution No. 05-277, provides: "Connection Fees shall be indexed annually for cost of living increases at an amount of 6% per year, provided such indexing shall no longer apply once a Connection Fee has been paid to the District."; and WHEREAS, the Charter of the District, Section 4.03(E), provides: (E) The rates, fees and charges of the District shall be automatically increased without further action of the District Commission based upon the application of the Florida Public Service Commission utility price indices, as established from time to time by the Florida Public Service Commission pursuant to Florida Statute section • 367.081(4)(a), as amended, to the then existing rates, fees and charges of the District. Prior to application of this automatic cost escalation provision, the District Utility Director shall submit to the Commission at a Commission meeting a report detailing the amount of the escalation and the new rates as revised. Unless the Commission votes to withhold the automatic cost escalation, the District's rates, fees, and charges tariff shall be adjusted pursuant to this section as required effective as of the first billing cycle after the Commission's meeting. The rates, fees and charges of the District shall further be automatically increased without further action of the Commission based upon the implementation of a rate increase to the Commission by any utility which provides utility service to the Commission, or upon implementation or increase of any taxes or PILOT levied by a governmental authority against the Commission, or upon an increase of costs incurred for water quality or wastewater quality testing required by the Department of Environmental Protection. Prior to application of this automatic cost escalation provision, the District Utility Director shall submit to the Commission at a Commission meeting a report detailing the amount of the escalation and the new rates as revised. Unless the Commission votes to withhold the automatic cost escalation, the District's rates, fees, and charges tariff shall be adjusted pursuant to this section as required effective as of the first billing cycle after the Commission's meeting. Notwithstanding the provisions of Section 4.03(C) hereof, no public hearing shall be required for the automatic adjustments set forth in this section (E); and WHEREAS, the District receives water and wastewater utility service from the Ft. Pierce Utility Authority ("FPUA"), and the FPUA has implemented increases in the connection fees and charges levied against the District for such utility service, which pursuant to Section 4.03(E) of the District Charter are to be passed through to the developer; and WHEREAS, the Commission, on the advice and recommendations of its Utility staff and technical advisors, finds that the adjusted Connection Fees for future customers of the District set forth in the attached Exhibit "1" ("2008 Schedule of Connection Fees"), correctly implements the provisions of Section 2 of the District Uniform Extension Policy to incorporate the Annual Indexing Adjustments and the pass -through ,! C provisions of Section 4.03(E) of the District Charter, and finds that such adjusted 2008 Connection Fee Schedule is just and equitable and in the public interest; and WHEREAS, the Commission provided for advertising of the proposed Schedule of Connection Fees for the District; the notice set forth the date, time and place of the meeting of the Commission at which such proposal would be considered and whereby interested parties had an opportunity to be heard concerning the 2008 Schedule of Connection Fees. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, sitting as the Board of the St. Lucie County Water and Sewer District: Section 1. ADOPTION OF 2008 SCHEDULE OF CONNECTION FEES FOR THE DISTRICT. The Report from the District Utility Director detailing the amount of the increase in the Connection Fee Schedule is accepted. The 2008 Schedule of Connection Fees is hereby approved. The 2008 Schedule of Connection Fees shall be effective October 1, 2008. Section 2. SEVERABILITY. If any section, paragraph, sentence, clause, phrase, or word of their Resolution is for any reason held by a court to be unconstitutional, inoperative, or void, such holding shall not affect the remainder of this Resolution. Section 3. EFFECTIVE DATE. This Resolution shall become effective upon adoption (the "Effective Date") Section 4. ADOPTION. After motion and second, the vote on this Resolution was as follows: Chairman Joseph Smith XXX Vice Chairman Paula A. Lewis XXX Commissioner Doug Coward XXX Commissioner Charles Grande XXX Commissioner Chris Craft XXX PASSED AND DULY ENACTED this 23rd day of September, 2008. BOARD OF COUNTY COMMISSIONER ST. LUCIE COUNTY, FLORIDA ATTEST: Deputy Clerk BY: Chairman APPROVED AS TO FORM AND CORRECTNESS: BY: County Attorney EXHIBIT "I" SCHEDULE OF CONNECTION FEES ATTACHMENT A CONNECTION FEES RATES: Residential and Commercial (At time of connection) Line Charge (per ERC) Plant Charge (per ERC) Reclaim Lines (per ERC) Reclaim Plant (per ERC) Total ERC for water equals 300 gpd ERC for wastewater equals 240 gpd Multi -Family Line Charge (per unit) Plant Charge (per unit) Reclaim Lines (per unit) Reclaim Plant (per unit) Total Meter Installation Fees Meter Size 5/8" 1" 1 1/2" 2" 3" 4" CURRENT Water Wastewater $ . 700.00 $ 590.00 $ 1,960.00 $ 1,920.00 $ 400.00 $ 60.00 1 $ 2,660.00 $ 2,970.00 I CURRENT Water Wastewater $ 520.00 $ 440.00 $ 1,450.00 $ 1,420.00 $ 295.00 $ 45.00 $ 1,970.00 $ 2,200.00 ADJUSTED Water Wastewater $ 834.00 $ 703.00 $ 2,334.00 $ 2,287.00 $ 476.00 $ 71.00 $ 3,168.00 $ 3,537.00 ADJUSTED Water Wastewater $ 619.00 $ 524.00 $ 1,727.00 $ 1,691.00 $ 351.00 $ 54.00 $ 2,346.00 $ 2,620.00 CURRENT I ADJUSTED $ 305.00 $ 364.00 $ 400.00 $ 477.00 $ 700.00 $ 834.00 $ 1,200.00 $ 1,430.00 $ 2,800.00 $ 3,335.00 Actual cost plus 15% Actual cost plus 15% Lateral Fees Short (same side of street) Actual Cost Actual Cost Long (opposite side of street) Actual Cost Actual Cost New Total Difference $ 1,537.00 $ 247.00 $ 4,621.00 $ 741.00 $ 476.00 $ 76.00 $ 71.00 $ 11.00 $ 6,705.00 $ 1,075.00 New Total Difference $ 1,143.00 $ 183.00 $ 3,418.00 $ 548.00 $ 351.00 $ 56.00 $ 54.00 $ 9.00 $ 4,966.00 $ 796.00 Difference erenceI $59.00 $77.00 $134.00 $230.00 $535.00 Note: Currently the amount a developer would pay for connecting to the Utility system includes an additional pass -through connection charge from Fort Pierce Utility Authority (FPUA) of $236.00 for new water service and $1,368.00 for new wastewater service for those properties to be serviced through the FPUA bulk agreement. Thusly, for a new single family residential (SFR) connection for water that is to be served through the FPUA agreement the connection fee would be $3,168.00 + $236.00 = $3,404.00 and for new SFR wastewater (no reuse) $2,990.00 + $1,368.00 = 4,358.00. Attachment A CF Agenda Request Memo Resolution 08-286 9/23/08 im AGENDA REQUEST CouNTV F L Q R 1 D R TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: St. Lucie County Sheriffs Office ITEM NO.''Ll DATE: September 23,2008 REGULAR[] PUBLIC HEARING[ ] CONSENT[X] PRESENTED BY: Toby Long Director of Finance SUBJECT: Request for distribution from the Law Enforcement Trust (L.E.T.) Fund in the amount of $463,785.23. BACKGROUND: The monies will be used for complex and protracted investigations, as well as, Crime Prevention and School Resource Deputy expenditures. See attachment. FUNDS WILL BE AVAILABLE IN: Law Enforcement Trust (L.E.T.) Fund — 620-2110-591000-200 PREVIOUS ACTION: None RECOMMENDATION: Staff recommends approval of the Sheriffs budget amendment and transfer of funds in the amount of $463,785.23. COMMISSION ACTION: CONCURRENCE: ] APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 1 Doug Anderson County Administrator Coordination/Stgnatures County Attorney:-rr Management & Budget, Purchasing: �+�0 si /� �.laJ,.•v 2 G S�,.l i v H Orig Dept: Finance: (Check for Copy only, if applicable) PWorks: Other: 0 bberif f KEN J. MASCARA Telephone: (772) 462-3200 • Fax: (772) 489-5851 4700 West Midway Road • Fort Pierce, Florida 34981 September 15, 2008 The Honorable Joseph Smith, Chair St. Lucie Board of County Commissioners 2300 Virginia Avenue Ft. Pierce, FL 34982 Dear Chairman Smith: Attached is a request for distribution of funds from the Law Enforcement Trust Fund in the amount of $463,785.23. I herby certify that this request complies with the provisions in the 2008 Florida Statute 932.7055. Thank you for your continued support and assistance. Sincerely M Attachment cc: Doug Anderson, County Administrator .wl y ? o n a ° m '0 m m � b 0 0 0 <<>>>ca a G3a j y 0^?2 1N O 000 u N>>> i C O q n m m_ -� = N yo �bCom g C N=_ A N O v au.Td0C0000o.0on0� 0 NO �C A m �A� A�Dp�: 3 = —o 0 0 =•T. 7cm �n3 0 D o n ^om °o o:°°1D3 m �o' G j < ON D Jm ObSin°�• y °x�DN rn m ccm :L o ii O o �p N N 1 9 o o m d a 'aw°mcmmel T z o 3 N i 7c m o 'b m 04F � c ° 3 ° m o m y °c Ci 'o 4i0 e°� 3 e `� 30°i (1�bO6voop�. 0CL n d 8' a maaaA33. a rti a ? o o cm m < m mcb09oM�o=30Aem° �.. '�` y a$ .p ao' p9 �a m n �» Qo3dvm v2.° 3 Soo b ^ J(p �a a ii � c �^ v 3 =nibAI a�<d cr o7.�mvao�a=-"6"M� o c mac. ov x a ooZ O 3 9 0 N a S a C. y= O a=aa •oa'm.b m=y n m o (a3'a a @ m v C ° 3 3 N 010 S J S m e ° m _. Ocn m 0 b = a 2 2 m 0 ? o z 3 3 u° c _ D y O m b C c y � N y{ o p� N a o• N o' O1 V A G v My N Ny�N� Nyye�++A NN S N W NNN W A v •ONO N NNN aD 00 V W 00NOO NNOOOALNA ADD O C) O N V m C•+NODOAN+V o w� 0aomm m j V oO000000Oo V OODD w wm V O A t0 N O N O i G A t r 41 0 C N O O O O O O O N N N V O C I 1 G C 0 0 0 C G O C A G o C l C O O N A W O W O O O f T N 0+ 0 0 A m O O O O O O O O O N O O l N 0 A O U O W t11 jN OD A V W N O NtOCAN-+V 01 NNN 00 N NNN+ W Nye++• N N V W 00NOONNOOCAANA L.. 10 N V V OOOOSO000100NN pa OD O+W N Om VO 0000+00 W 10 O W W +N 0000 V O GO ONO W Ag!loC O C1 V C OOOOGOGOA om"O A 0 0 0 0 0 0 01 O e O O o i 1 N f O N 0+ co (n n 40 l 0 0 0 0 y n y m � y N v N O U U = U < U N O ^ U U N U O) U b b y d V d O JQ fDn ° m v H ° O c j J O J O IR O y n q a a M a a n 0 3 0 o n 0 Agenda Request Item Number Date: 9/23/08 Consent [ ] Regular [ ] Public Hearing [ X j Leg. [ ] Quasi -JD [ X ] To: Board of County Commissioners PMnte B Submitted By: Growth Management Department Growth Management Dire6Qor SUBJECT: Petition of WCA of St. Lucie County, LLC for a Major Adjustment to an Approved Conditional Use Permit for a Recycling Transfer Facility located at 9901 Range Line Road in the IH (Industrial, Heavy) Zoning District to provide for the following changes: • Changes the name of the petitioner to WCA of St. Lucie County LLC; and • Removes Condition 2 within Resolution No. 07-043 because it has been met; and • Extension of time for the issuance of a zoning compliance; and • Modify the conditions to recognize the petitioner. BACKGROUND: The petitioner requests a change in the applicant and project name, and an extension of time for the approvals granted to SP Recycling Inc. through Resolution No. 07-043 (Attachment A). The use of the property would not change. In 2007, this Board approved a Major Adjustment to an Approved Conditional Use Permit that changed the use of a 5 acre parcel on Range Line Road from a recycling facility for construction debris to a recycling transfer station for curb side pick-up. WCA was the owner of the property and authorized the conditional use permit modification approved for SP Recycling Inc. The facility is no longer operated by SP Recycling Inc. and a zoning compliance for the transfer facility was not obtained as required for the recycling transfer facility, therefore a new expiration date is incorporated into the Draft Resolution. FUNDS AVAILABLE: -N/A PREVIOUS ACTION: On August 7, 2007, through Resolution No. 07-043, the Board granted SP Recycling Inc. a Major Adjustment to an Approved Conditional Use Permit for a recycling transfer facility. On January 16, 1996, through Resolution No. 95-232, the Board granted a Conditional Use Permit for the construction and debris recycling facility known as C.A.T. recycling. RECOMMENDATION: Adopt Resolution No. 08-229 granting WCA of St. Lucie County, LLC a Major Adjustment to an Approved Conditional Use Permit to provide for the following changes: • Changes the name of the petitioner to WCA of St. Lucie County LLC; and • Removes Condition No. 2 within Resolution No. 07-043 because it has been met; and • Extension of time for the issuance of a zoning compliance; and • Modifies the conditions to recognize the petitioner. COMMISSION ACTION: APPROVED = DENIED OTHER Approved 5-0 Motion to continue to October 28, 2008 at 9:00 a.m. or as soon thereafter as possible. - County Attorney >y. Daniel S. McIntyre County Engineer: Michael Powley CONCURRENCE: U 1 Douglas M. Anderson �J County Administrator Coordination/ Signat es E.R.D.: County Surveyor: f1 Ron Harris Other: �{''"�� ��' Other: GROWTH MANAGEMENT DEPARTMENT Administration MEMORANDUM TO: Board of CountLy, Commissioners THROUGH: Mark Satterle h AbElagement Dom' ector Kristin Tetsworth, Planning Manag`��j( FROM: Diana Waite, Senior Planner, AICP DATE: September 9, 2008 SUBJECT: Petition of WCA of St. Lucie County, LLC for a Major Adjustment to an Approved Conditional Use Permit for a Recycling Transfer Facility located at 9901 Range Line Road in an IH (Industrial, Heavy) Zoning District (CUMJ 520081467). On September 23, 2008, the public hearing for the subject modification will be scheduled for your review. The petitioner is requesting a change to the applicant and project name, and an extension of time for the approvals granted to SP Recycling Inc. though Resolution No. 07-043 (Attachment A). The Conditional Use Permit for the subject property was originally granted to C.A.T. Roll -Off Service & Recycling Yard on July 1, 1996 to allow for the operation of a recycling facility for construction demolition materials. On August 7, 2007, a Major Adjustment to the Condition Use Permit was granted to SP Recycling Inc. to change the use of the property from the originally approved recycling center for construction and debris material to a recycling transfer station for curbside recycling operations (Attachment A). The property owner, WCA of St. Lucie County, LLC now wishes to be indicated as the applicant to change the project name in the Resolution granting Conditional Use Permit approval. The proposed resolution also provides for an extension of time to obtain zoning compliance for the approved recycling transfer facility. No change in use is proposed. Since the adoption of Resolution 07-043, the applicant has met condition number 2 of the Resolution which required certain landscaping and exotic plant removal. The County's Environmental Resources Department has confirmed the condition has been met. Staff is recommending the condition be omitted and has not included the condition in the proposed Draft Resolution for WCA of St. Lucie County LLC. To summarize, Draft Resolution 08-229 provides the following changes: • Changes the name of the petitioner to WCA of St. Lucie County LLC; and • Removes Condition No. 2 within Resolution No. 07-043 because it has been met; and • Provides a new date for the issuance of a zoning compliance; and • Modifies the conditions to recognize the petitioner. The subject project has been reviewed by staff in accordance with the standards of review set forth in Section 11.07.05(E) of the St. Lucie County Land Development Code. Our review of the September 9, 2008 Page 2 Subject: WCA of St. Lucie County, LLC File No.: CUMJ 520081467 above petition included providing a copy of the application materials to several County Departments with a request for comments on the proposed conditional use permit. Staff has reviewed all comments and recommendations and determined the above referenced Conditional Use Permit meets all applicable provisions of the St. Lucie County Land Development Code. In accordance with Land Development Code Section 11.07.05(E) a major adjustment to a conditional use may be granted by the Board when the proposed changes are in substantial conformity with the original conditional use approval. Staff has reviewed the request and determined that the proposed changes meet this requirement. Staff recommends adoption of Resolution No. 08-229 granting a Major Adjustment to the subject Conditional Use Permit, with the conditions cited therein. If you have any questions regarding this petition please let us know. Environmental Resources Department Agenda Item Companion Report TO: Board of County Commissioners FROM: Yvette Alger Environmental Resources orApill IN 00u DATE: August 27, 2008 RE: WCA of St. Lucie County, LLC Major Adjustment to a Conditional Use Permit DEPARTMENT COORDINATION GM requested ERD input on the proposed Major Adjustment to a Conditional Use Permit. ERD visited the site and met with the applicant on July 25, 2008 to discuss landscaping requirements per Resolution 07-043 Condition #2, and subsequently on August 22, 2008 to confirm that required landscaping had been installed. ERDINPUT Condition #2 from the prior resolution has been addressed, and there are no further environmental issues regarding the proposed Major Adjustment. ERD RECOMMENDATION ERD has no objection to GM recommendation. PENN-�lel �_ I J 00 C CD a Cq 0 y z /� � W lf) eo a Ole o CL U QI 4 � I R,4at C U y v im i e�nd+l B s S a PnIB o� V a m � p i Mls � PN9 apnl 3$ pod "1 PM WNW ouPo '3 aNU148IJ ijwwl PM 1 a lu+ iP PM sjwi s a'P any Uo a P u,"u4or o� �Jm ,pe+�NL G m PLI uoisuyor Q-o ,ys I X 3 4) P?J wa IQoH a G U I Cl) a '� Paotl —14$ Z 1 a E i PM Wl a aM PU m I ■ -PMH v PH I i� PM 1poH IpPI � 1 Pam$ Pl! uo1Pa'J I Imso YZ-J _ U O I I I 1 I i I i I i--------------------------------------------------------------------------! daunoo aagoysaayo CUMJ-520081467 Future Land use WCA of St. Lucie County, LLC Oor AG-5 0 0 J G 5 O G Q- � O W Z J W IND • ■ 500 ft. ® Subject parcel SLC Future Land Use AG-5 - Agricultural (1 du/5 ac) N ■ ■ ■ ■ ■ IND - Industrials ■ ■ 500' notification area PSL Future Land Use mom ■ I Srowtk Atanggn.rsnr 9s�®tersnt RGC/I/CG -Residential (RLxRGC) City of Port St. Lucie NCD - New Community i evefopment CG - Commercial Limifed (CLXCG) Map prepared August 12, 2008 CUMJ-520081467 zoning WCA of St. Lucie County, LLC 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 RESOLUTION NO. 08-229 CUMN 520081467 A RESOLUTION GRANTING WCA OF ST. LUCIE COUNTY A MAJOR ADJUSTMENT TO AN APPROVED CONDITIONAL USE PERMIT FOR A RECYCLING TRANSFER STATION IN THE IH (INDUSTRIAL, HEAVY) ZONING DISTRICT FOR PROPERTY LOCATED AT 9901 RANGE LINE ROAD IN ST. LUCIE COUNTY, FLORIDA. WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, based on the kwlfrramy aid &vldenca, including but not limited to the staff report, MW mob the following determinations: 1. WCA of St. Lucie County, LLC, presented a petition for a Major Adjustment to change the applicant and project name of the Approved Conditional Use Permit, and provide for the extension of time, to allow for the operation of a recycling transfer station in the IH (Industrial, Heavy) Zoning District for the property located at 9901 Range Line Road as described in Part B below and depicted in Exhibit "A". 2. On January 16, 1996, through Resolution 95-232, the St. Lucie County Board of County Commissioners granted a Conditional Use Permit for the C.A.T. Roll -Off Service & Recycling Yard for the operation of a recycling facility in IH (Industrial, High) Zoning District. 3. On July 1, 1996, through Community Development Order CD-96-008, the St. Lucie County Community Development Director approved site plan drawings for the petition property prepared by Lindahl, Browning, Ferrari, & Hellstrom, Inc. on June 28, 1996 and date stamped by the Community Development Director on July 1, 1996. 4. On August 7, 2007, through Resolution No. 07-043, the St. Lucie County Board of County Commissioners approved the petition of S.P. Recycling Corp. for a Major Adjustment to an Approved Conditional Use Permit to allow for the operation of a recycling transfer station within the IH (Industrial, Heavy) Zoning District on property owned by WCA of St. Lucie County LLC. 5. On September 23, 2008 held a public hearing o n Res. No. 08-229 Page 1 -of — 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 6. The proposed Major Adjustment to the Approved Conditional Use Permit is consistent with the goals, objectives, and policies of the St. Lucie County Comprehensive Plan and has satisfied the requirements of Section 11.07.05(E)(2) of the St. Lucie County Land Development Code. 7. The proposed modification is in substantial conformity to the original approval and will not have an undue adverse effect on adjacent property, the character of the neighborhood, traffic conditions, parking, utility facilities, or other matters affecting the public health, safety and general welfare. 8. A Certificate of Capacity was granted by the Growth Management Director on July 10, 2007. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: A. Pursuant to Section 11.07.05(E)(2) of the St. Lucie County Land Development Code, a Major Adjustment to an Approved Conditional Use Permit for WCA of St. Lucie County, LLC to change the applicant and project name of the Conditional Use Permit that allows for the operation of a recycling transfer station in the IH (Industrial, Heavy) Zoning District is hereby granted for the property described below, subject to the following condition: 1. This conditional use site improvements and operation areas shall be consistent with the site plan prepared by Lindahl, Browning, Ferrari, & Hellstrom, Inc. dated stamped by the Community Development Director on July 1, 1996. Major or minor revisions to the site plan may be made consistent with the County's Land Development Code. 2. In accordance with Section 7.10.12(B) of the Land Development Code, the building, concrete pad, gravel, vehicular use, and storage areas are limited to a total of 200,000 square feet. 3. There shall be no disposal of any materials on site. 4. Hours of operation are limited to 7:00 AM to 6:00 PM Monday through Friday and 7:30 AM till 12 PM on Saturday. 5. The applicant shall maintain all required permits and licenses from the Department of Environmental Protection and other applicable agencies for the recycling of each type of material received. 6. Recycling of hazardous materials shall be prohibited. Any hazardous material received inadvertently shall be placed in temporary storage facilities and transported to final approved disposal sites as required by all applicable local, state and federal rules and regulations. 7. Exterior lights must be directed in a manner that does not disrupt traffic on Range Line Road or uses on surrounding lands. September 23, 2008 File No. CUMN 520081467 Res. No. 08-229 Page 2 1 2 3 4 5 6 7 8 9 10 1.1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 8. The applicant must furnish the St. Lucie County Solid Waste Division with reports of tonnage received and recycled, in a form and at a frequency acceptable to the Division. 9. If WCA of St. Lucie County LLC should cease operations of this site, all stored materials shall be removed by the applicant. B. The property on which this Major Adjustment to an Approved Conditional Use Permit approval is being granted is described as follows: FROM THE NORTHEAST CORNER OF SECTION 1 RUN SOUTH 00000'54" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 3260.81 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 00000'54" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 330.00 FEET; THENCE NORTH 89059'06" WEST A DISTANCE OF 660.00 FEET; THENCE NORTH 00°00'54" EAST A DISTANCE OF 330.00 FEET; THENCE SOUTH 89°59'06" EAST A DISTANCE OF 660.00 FEET TO THE POINT OF BEGINNING LYING IN SECTION 1, TOWNSHIP 37 SOUTH, RANGE 38 EAST, IN ST. LUCIE COUNTY, FLORIDA. PARCEL CONTAINS 5.0 ACRES MORE OR LESS. Location: 9901 Range Line Road, approximately 0.7 mile south of Glades Cut -Off Road. Parcel ID Number: 4201-134-0003-0105 C. This Conditional Use Permit shall expire on September 23, 2009, unless the developer has obtained a zoning compliance for the uses described in Part A above, or an extension has been granted in accordance with Section 11.07.05(F), St. Lucie County Land Development Code. D. The approvals and authorizations granted by this Resolution are for the purpose of obtaining Zoning Compliance from St. Lucie County, and are not assigned to any other party or institution. Should WCA of St. Lucie County, LLC choose or decide to assign this business to another entity or individual, a major adjustment to the conditional use permit shall be required. E. The Certificate of Capacity granted by the Growth Management Director on July 10, 2007, shall remain valid for the period of this development order. If this order expires or otherwise terminates, the certificate of capacity shall automatically terminate. F. The approval granted under this administrative order is specifically conditioned to the requirement that the property owner/petitioner, WCA of St. Lucie County LLC including any successors in interest, shall obtain all necessary September 23, 2008 Res. No. 08-229 File No. CUMN 520081467 Page 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 development permits and construction authorizations from the appropriate State and Federal regulatory authorities including, but not limited to; the United States Army Corps of Engineers, the Florida Department of Environmental Protection, and the South Florida Water Management District, prior to the issuance of any local building permits of authorizations to commence development activities on the property described in Part A. G. The St. Lucie County Growth Management Director is hereby authorized and directed to cause the notation of this resolution to be made on the Official Zoning Map of St. Lucie County, Florida, and to make notation of reference to the date of adoption of this resolution. H. This order shall be recorded in the Public Records of St. Lucie County. After motion and second, the vote on this resolution was as follows: Chairman Joseph E. Smith XXX Vice -Chairman Paula A. Lewis XXX Commissioner Doug Coward XXX Commissioner Chris Craft XXX Commissioner Charles Grande XXX PASSED AND DULY ADOPTED this 23rd day of September 2008 ATTEST: DEPUTY CLERK September 23, 2008 File No. CUMN 520081467 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY Res. No. 08-229 Page 4 September 23, 2008 File No. CUMN 520081467 Exhibit A • Site Location Map Res. No. 08-229 Page 5 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO.07-043 FILE NO.: CU:122006928 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF ST. LUCIE COUNTY, FLORIDA, GRANTING SP RECYCLING CORP. A MAJOR ADJUSTMENT TO AN APPROVED CONDITIONAL USE PERMIT TO ALLOW FOR THE OPERATION A RECYCLING TRANSFER STATION IN THE IH (INDUSTRIAL, HEAVY) ZONING DISTRICT FOR PROPERTY LOCATED AT 9901 RANGE LINE ROAD IN ST. LUCIE COUNTY, FLORIDA; PROVIDING FOR DETERMINATIONS; PROVIDING FOR APPROVAL SUBJECT TO CONDITIONS; PROVIDED FOR DESCRIPTION OF THE AFFECTED PROPERTY; PROVIDING FOR ENFORCEMENT OF CONDITIONS; AND PROVIDING FOR A RECORD FILE LOCATION. WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, based on the testimony and evidence, including but not limited to the staff report, has made the following determinations: 1. S.P. Recycling Corp., presented a petition for a Major Adjustment to a Conditional Use Permit to allow the operation of a Recycling Transfer Station in the IH (Industrial, Heavy) Zoning District for the property described in Part B below and depicted in Exhibit "A". 2. On January 16, 1996, through Resolution 95-232, the St. Lucie County Board of County Commissioners granted a Conditional Use Permit for the C.A.T. Roll -Off Service & Recycling Yard for the operation of a recycling facility in IH (Industrial, High) Zoning District. 3. On July 1, 1996, through Community Development Order CD-96-008, the St. Lucie County Community Development Director approved site plan drawings for the petition property prepared by Lindahl, Browning, Ferrari, & Hellstrom, Inc. on June 28, 1996 and date stamped by the Community Development Director on July 1, 1996. 4. On August 7, 2007, this Board held a public hearing on the petition, after publishing a notice of such hearing and notifying by mail all owners of property within 500 feet of the subject property. 5. The proposed Major Adjustment to an Approved Conditional Use Permit is consistent with the goals, objectives, and policies of the St. Lucie County Comprehensive Plan and has satisfied the requirements of Section August 7, 2007 Resolution No. 07-043 File No.: CU:122006828 EDIMN M. FRY, Jr., CLERK OF THE CIRCUIT COURT SAINT LUCIE COUNTY FILE 0 3098049 08121r"7 at 0428 PM OR BOOK 2868 PAGE 2614 - 2626 Doc Type: RESO RECORDING: $112.00 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 11.07.05(E) of the St. Lucie County Land Development Code. 6. All reasonable steps have been taken to minimize any adverse effect of the proposed conational use on the immediate vicinity through building design, site design, landscaping and screening; 7. The proposed project will not have an undue adverse effect on adjacent property, the character of the neighborhood, traffic conditions, parking, utility facilities, or other matters affecting the public health, safety and general welfare. 8. The applicant has received a Certificate of Capacity, a copy of which is attached to this order as Exhibit "B", as required under Chapter V, St. Lucie County Land Development Code. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida: A. Pursuant to Section 11.07.05(E) of the St. Lucie County Land Development Code, a Major Adjustment to an Approved Conditional Use Permit for SP Recycling Corp., to allow the operation of a Recycling Transfer Station in IH (Industrial, Heavy) Zoning at the location described in Part B, is hereby approved subject to the following conditions: 1. This conditional use site improvements and operation areas shall be consistent with the site plan prepared by Lindahl, Browning, Ferrari, & Hellstrom, Inc. dated December 5, 1995. Major or minor revisions to the site plan may be made consistent with the County's Land Development Code Site Plan. 2. Prior to the issuance of zoning compliance the following requirements must be met: a. Landscaping and fencing as shown on the site plan for the property shall be provided. Any plants that have died or fencing removed since the original approval and zoning compliance for the C.A.T. Recycling project shall be replaced in accordance with County standards. b. Any "Category 1" exotic vegetation, as identified in the latest edition of the Florida Exotic Pest Plant Councils "Most Invasive Species List", that remains or has become re-established on the property shall be removed, and any remaining stumps chemically treated. 3. In accordance with Section 7.10.12(B) of the Land Development Code, the building, concrete pad, gravel, vehicular use, and storage areas are limited to a total of 200,000 square feet. 4. There shall be no disposal of any materials on site. August 7, 2007 File No.: CU:122006928 Page 2 Resolution No. 07-043 6 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 5. Hours of operation are limited to 7:00 AM to 6:00 PM Monday through Friday and 7:30 AM till 12 PM on Saturday. 6. The applicant shall maintain all required permits and licenses from the Department of Environmental Protection and other applicable agencies for the recycling of each type of material received. 7. Recycling of hazardous materials shall be prohibited. Any hazardous material received inadvertently shall be placed in temporary storage facilities and transported to final approved disposal sites as required by all applicable local, state and federal rules and regulations. 8. Exterior light must be directed in a manner that does not disrupt traffic on Range Line Road or uses on surrounding lands. 9. The applicant must furnish the St. Lucie County Solid Waste Division with reports of tonnage received and recycled, in a form and at a frequency acceptable to the Division. 10.If SP Recycling Corp. should cease operations of this site, all stored materials shall be removed by the applicant. B. The property on which this Major Adjustment to an Approved Conditional Use Permit is being granted is described as follows: FROM THE NORTHEAST CORNER OF SECTION 1 RUN SOUTH 00000'64" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 3260.81 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 00°00'54" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 330.00 FEET; THENCE NORTH 89°59'06" WEST A DISTANCE OF 660.00 FEET; THENCE NORTH 00°00'54" EAST A DISTANCE OF 330.00 FEET; THENCE SOUTH 89°59'06" EAST A DISTANCE OF 660.00 FEET TO THE POINT OF BEGINNING LYING IN SECTION 1, TOWNSHIP 37 SOUTH, RANGE 38 EAST, IN ST. LUCIE COUNTY, FLORIDA. PARCEL CONTAINS 5.0 ACRES MORE OR LESS. Location: 9901 Range Line Road, approximately 0.7 mile south of Glades Cut -Off Road. Parcel ID Number: 4201-134-0003-0105 C. The approvals and authorizations granted by this Resolution are for the purpose of obtaining Zoning Compliance from St. Lucie County, and are not assigned to any other party or institution. Should the petitions choose or decide to assign this business to another entity or individual, a major adjustment to the conditional use permit shall be required. August 7, 2007 Resolution No. 07-043 File No.: CU:122008928 Page 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 4 3� 44 D. This conditional use permit shall expire on August 7, 2008, unless the developer has obtained a zoning compliance for the uses described in Part A above, or an extension has been granted in accordance with Section 11.07.05(F), St. Lucie County Land Development Code. E. The Certificate of Capacity, a copy of which is attached to this resolution, shall remain valid for the period of Conditional Use approval. Should the Conditional Use approval granted by this resolution expire or an extension be sought pursuant to Section 11.07.05(F) of the St. Lucie County Land Development Code, a new certificate of capacity shall be required. F. The St. Lucie County Growth Management Director is hereby authorized and directed to cause the notation of this resolution to be made on the Official Zoning Map of St. Lucie County, Florida, and to make notation of reference to the date of adoption of this resolution. After motion and second, the vote on this resolution was as follows: Chairman Chris Craft AYE Vice -Chairman Joseph E. Smith AYE Commissioner Doug Coward AYE Commissioner Paula A. Lewis AYE Commissioner Charles Grande AYE PASSED AND DULY ADOPTED this 7th day of August 2007 ATTEST: August 7, 2007 File No.: CU:122006928 BOARD OF COUNTY COMMISSIONERS ST. , .WIE COUNTY, FLORIDA APPROVED AS TO FORM AND CORRECTNESS: — Page 4 Resolution No. 07-043 2 3 4 5 6 B 9 10 11 12 13 14 15 16 August 7, 2007 File No.: CU:122006928 Exhibit A • Vicinity Maps •Site Location Map Page 5 Resoludon No. 07-043 !| K CL 2■ ` # co - 2 c » ■ U. Q cc }\R ` 06 CL CD ` I-e | % m� , _ �P 2 W,54!p2z 6, | • - ! , I _ m __._ - PH WNW D-DI -• PH --- ow ' | ! _ __r s $ ___ --m o f ! ® o ° z . _. « | - PH On _ PH O_. - ! 2 ° § PH uowvo ! � - ° « _ a � ■ �¥ � ■ +-,O WWO-40 A petition of SP Recycling Corp. for a Conditional Use Permit to Operate a Recycling Transfer Station in IH (Industrial, Heavy) Zoning District �.Ir. :!}r 0 J (7 :tr '•.55: � :•tom.::: '.: •::.':..:t:::•'. •^ ® Subject property CU 112006928 N City of Port St. Lucie Map February 15, 2007 prepared Land Use CU 112006928 SP Recycling Corp. Subject property City of Port St. Lucie w w 0 N O-f Map prepared February 15, 2007 SP Recycling Corp. 2.78 •4YlT1T••- 13.19 W 2 12.04 i ��t,•4� �.::.::� .:3�.'.'.: 5: �•••••'t.: :•J -.5. :..: ' i1.• :t.t CU 112006928 500 ft buffer# F-W:KaisggsTTissrs 1JePashwset ® Subject property City of Port St. Lucie Map prepared February 15, 2007 10 Exhibit B Certificate of Capacity August 7, 2007 Resolution No. 07-043 File No.: CU:122006928 Page 6 Date: 7/10/2007 2300 Virginia Avenue CERTIFICATE OF CAPACITY Ft.(772)-4�2 22 Certificate No. 2637 Phis document certifies that concurrency will be met and that adequate public facility capacity exists to maintain the standards for levels of service as adopted in the St Lucie County Comprehensive Plan for: 1'. Type of development R8CYcft Stmbn - Cl5ndltionsi Use Permit Number of units Number of square feet OPN STRGE 2. Property legal description & Tax ID no. 420113400030105 9901 RANGE LINE RD SIP Recycling Corp 3. Approval: Building Permit Resolution No. 07-043 4. Subject to the following conditions for concurrency: Owner's name WCA of St Lucie LLC Address One Riverway # 14W Houston TX 77056 6. Certificate Expiration Date 8/7/2008 Letter This Certificate of Capacity is transferable only to subsequent owners of the same parcel, and is subject to the same terms, conditions and expiration date listed herein. The expiration date can be extended only under the same terms and conditions as the underlying development orderissued with this certificate, or for subsequent development order(s) issued for the same property, use and size as described herein. 13 OY All)( Signed Aai� Date: 7/10/2007 Growth Management Director: St Lucie County, Florida �lW." ehoik Signed ,- Date: 7/10/2007 Concurrency Review by: Tuesday, July 10, 2007 Page 1 of 1 ST. LUCIE COUNTY BOARD OF COUNTY COM- MISSIONERS PUBLIC HEAR- ING AGENDA September 9, 2008 NOTICE OF PROPOSED MAJOR ADJUSTMENT TO AN APPROVED CONDITIONAL USE PERMIT The St. Lucie County Boam of Ceumy Corn aslenars orepesea Is coroWer tho adoption of the following by reaoht Don: RESOLUTION NO.OD-228 A RESOLUTION GRANTING WCA OF ST. LUCIE COUNTY A MAJOR AD- JUSTMENT TO AN APPROVED CONOI- TONAL USE PERMR POtI A IMcyelNgg Transfer Station in the IH IMdustrial. He sv 17o onto DrsHict FOR PROPERTY LOCATED AT rl RANGE LINE ROAD IN ST. LUCIE COUNTY. FLORIDA. APPLICANT. WCA of St. Lucie, LLC FILE NUMBER: CUMN 52MO1467 LEGAL DESCRIPTION: FROM THE NORTHEAST CORNER OF SECTION 1 RUN SOUTH OD DEGREES 00'W WEST ALONG THE EAST LINE OF SAID SEC- TION 1 A DISTANCE OF 3260.81 FEET TO THE POINT OF BEGINNING; THENCE SOUTH N DEGREES 00'54' WEST ALONG THE EAST LINE OF SAID SECTION i A DISTANCE OF 330.00 FEET: THENCE NORTH 89 DEGREES 59.08" WEST A DISTANCE OF 600.00 FEET: THENCE NORTH 00 DEGREES 00.54" EAST A DISTANCE OF 330.00 FEET: THENCE SOUTH 89 DEGREES 59'06" EAST A DISTANCE OF 660.00 FEET TO THE POINT OF BEGINNING LYING IN SECTION 1. TOWNSHIP 37 SOUTH, RANGE 36 EAST, IN ST. LUCIE COUNTY, FLORIDA. PARCEL CONTAINS 5.0 ACRES MORE OR LESS. LOCATION: 9901 flsope Line Road, ap• proximately 0.7 mile south o} Glades Cut -Off Road. PURPOSE: To slim for the aperatien of a redyciinDDmafer arnlon inil M11- ndurtnaL NwWI Zon rg Du nct, The PUBLIC HEARING on this dam wrll be held in the Commission Chambers, Roger Poltras Annex, 3rd Floor, St Lu- cia County Administration Building, 2300 Virginia Avenue, Fort Pura, Flori- da on Tuesday SaotamMr 9. 2009. ha - ginning at Dd10 Ah1 w ac soo. thersal- faras possible. All Interested wrsons will be given an oppwtunhvvie be halo . Written com. cents r ed in advance of the public has ring will also be considered. Written comments to the Board of avbyMhiimeed e Commissioners D- partment - Planning Division at least 3 days parlor to the scheduled hearing. The Padden file Is evallsbie for review at the Growth Management DepaH- ment offices located at 2300 Virginia Avenue. 2nnd Flow, Fora Pierre, Florida. dudn99 regular business hours. Flames ',1772r462"2822 or TOD 772,462.1426 if you have any qupdons or require ad. ditional inlor on, The St. Lucia County Board of County Commissioners has the power to m- view and gent any A . _licadons wifirm thae am of responsi�, The praaedlags.ef Me Board of Ceunry . Commissioners are aleetror"y to - corded. PURSUANT TO Section 286.0106. Florida Swwus, it a wrsen decides to appeal any deckion made by the Board of Coumy Commesiocers with respect to env matter considered at a meeting or hearing, he or she will need a record of the proeesMngs T-er such purpose, he or she may need to anoure that a verbatim record of the proceedings n made, which lecoid in- cludes the WUmonY and evidence upon which the appeal is to be based. UPon Ma request of any carry to the Pacaadlrrgg, NMlvidunit fee no dur- ng a heating will w sworn in. Any parry to the ppteeaedlog will be premed an oppertiniry w Dross -recta any lo- dividual testit during a hearing upon" I. 1► it Wcomas naceswy. s public hearing may be continued hoc time on tima se may be necessary m a clowcertain. Anyone with a disability requiring ac. corrrmodatlon to '"and his mooting should contact the St. Lucia County Community Services Director at Reset forty-eight (40) hours prim to the meet- ing at 772462-1777 or T.D.D. 7721M- 1428. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA IS' JOSEPH E. SMITH. CHAIRMAN Publislu August 28. 2006 1887576 BOARD OF COUNTY COMMISSIONERS August 7, 2008 Joe Smith 1800 Anywhere DR. Anywhere, FL 34982 WCA of St. Lucie, LLC/ CUMN 520081467 GROWTH MANAGEMENT In accordance with the St. Lucie County Land Development Code, you are hereby advised that WCA of St. Lucie. LLC has petitioned St. Lucie County for a Major Adjustment to an Approved Conditional Use Permit to change the applicant and project name of the Conditional Use Permit that allows for the operation of a recycling transfer station in the IH (Industrial, Heavy) Zoning District for the following described property: Location: 9901 Range Line Road, approximately 0.7 mile south of Glades Cut -Off Road Legal Description: FROM THE NORTHEAST CORNER OF SECTION 1 RUN SOUTH 00°00'54" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 3260.81 FEET TO THE POINT OF BEGINNING; THENCE SOUTH 00°00'54" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 330.00 FEET; THENCE NORTH 89°59'06" WEST A DISTANCE OF 660.00 FEET; THENCE NORTH 00°00'54" EAST A DISTANCE OF 330.00 FEET; THENCE SOUTH 89°59'06" EAST A DISTANCE OF 660.00 FEET TO THE POINT OF BEGINNING LYING IN SECTION 1, TOWNSHIP 37 SOUTH, RANGE 38 EAST, IN ST. LUCIE COUNTY, FLORIDA. PARCEL CONTAINS 5.0 ACRES MORE OR LESS. The public hearing on the petition will be held at 9.00 A.M., or as soon thereafter as possible, on Tuesday. September 9, 2008 County Commissioner's Chambers, St Lucie County Administration Building Annex; 2300 ruginia Avenue, Fort Pierce, Florida. All interested persons will be given an opportunity to be heard at that time. Written comments received in advance of the public hearing will also be considered. The County Planning Division should receive written comments to the Board of County Commissioners at least 3 days prior to a scheduled hearing. County policy strongly encourages your input and comment at the public hearing of this matter before the Board of County Commission, rather than by contact outside of the scheduled public hearing. We encourage you to speak at these public hearings, or provide written comments for the record. The proceedings of the Board of County Commissioners are electronically recorded. If a person decides to appeal any decision made by the Board of County Commissioners with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Upon the request of any party to the proceeding, individuals testifying during a hearing will be swom in. Any party to the proceeding will be granted an opportunity to cross-examine any individual testifying during a hearing upon request. If it becomes necessary, a public hearing may be continued to a date -certain. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at least forty-eight (48) hours prior to the meeting at (772) 462-1777 or T.D.D. (772) 462-1428. If you no longer own property adjacent to the above -described parcel, please forward this notice to the new owner. Please call (772) 462-2822 or at dianaw &ducieco rov if you have any questions, and refer to the project name and number listed above. Sincerely, ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS Joseph E. Smith, Chairman Form No. 07-19 JOSEPH E. SMITH, District No. I - DOUG COWARD, District No. 2 - PAULA A. LEWIS, District No. 3 - CHARLES GRANDE, District No. 4 - CHRIS CRAFT, District No. 5 County Administrator - Douglas M. Anderson Website: www.co.st-lucie.fl.us 2300 Virginia Avenue - Fort Pierce, FL. 34982-5652 Administration: (772) 462-1590 Planning: (772) 462-2822 GIS/Technical Services: (772) 462-2822 FAX: (772) 462-1581 Economic Development: (772) 462-1550 FAX: (772) 462-1579 Tourist Development: (772) 462-1535 1(800) 344-TGIF FAX: (772) 462-2132 CUMJ-520081467 A petition of WCA of St. Lucie County, LLC for a Major Adjustment to an Approved Conditional Use Permit for a Recycling Transfer Station in IH (Industrial, Heavy) Zoning District ` O J G 5 O G G Q 0 w z J W 0 ■ ■ 500 ft. ■do ® Subject parcel N ■ .... ■ Sr'� G�`a't ■ 500' notification area .... � so.•«'x�yy� nspa�e,r.enr City of Port St. Lucie Map August 12, 2008 prepared Form 08-47 Project Name: Applicant/Agent: Public Hearing Body: Public Hearing Date: GROWTH MANAGEMENT DEPARTMENT PLANNING DIVISION PUBLIC NOTICE SIGN CONTENT WCA of St. Lucie, LLC Steve Seed/ HSA Golden BOCC September 9, 2008 This Sign must be installed between the dates of 08110108 & 08131108. Required sign content: Heading: PUBLIC NOTICE Body: Public Hearing for the Application of WCA of St. Lucie County, LLC for a Major Adjustment to an Approved Conditional Use Permit for a Recycling Transfer Station in IH (Industrial, Heavy) Zoning District, to be held in the County Administration Building Annex, 2300 Virginia Avenue, Fort Pierce, on 09/9/08 @ 9 AM before the St. Lucie County Board of County Commissioners. Submit signed and notarized affidavit (see attached) along with two dated photos of the installed sign to St. Lucie County Growth Management at least 20 days prior to the scheduled Public Hearing. Failure to submit within 20 days of the hearing will result in the petition being removed from the Agenda. Please call the Project Planner, Diana Waite at (772) 462-1577 if you have questions. • BOARD OF COUNTY COMMISSIONERS September 9, 2008 WCA of St Lucie LLC One Riverway # 1400 Houston, TX 77056 WCA of St. Lucie, LLC! CUMJ 520081467 GROWTH MANAGEMENT ' 'a rldvillhat 0 A =m hereby advised that WCA of St. Lucie. LLC has petitioned St. Lurie �SY Use Permit to change the applicant and project name of the Conditional't permit t allow I fo`r. the ope anon 6f-a recycling transfer station in the IH (Industrial, Heavy) Zoning District for the following described property: - - Location: 9901 Range Line Road, approximately 0.7 miles south of Glades Cut -Off Road Legal Description: FROM THE NORTHEAST CORNER OF SECTION I RUN SOUTH 0OW54" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 3260M FEET TO THE POINT OF BEGINNING; THENCE SOUTH 00,00154" WEST ALONG THE EAST LINE OF SAID SECTION 1 A DISTANCE OF 330.00 FEET; THENCE NORTH 89°59'06" WEST A DISTANCE OF 660.00 FEET; THENCE NORTH 00100154" EAST A DISTANCE OF 330.00 FEET; THENCE SOUTH 8"9106" EAST A DISTANCE OF 660.00 FEET TO THE POINT OF BEGINNING LYING IN SECTION 1, TOWNSHIP 37 SOUTH, RANGE 38 EAST, IN ST. LUCIE COUNTY, FLORIDA. PARCEL CONTAINS 5.0 ACRES MORE OR LESS. The public hearing on the peddfon wift be held at 9.00A.M. or as soon thereafter as pnssibk, on ?luesdav, September 23, 2008 County Conlinimoaer's Chambers, & Lucie County Adminutradm Building Annex, 2300 Virginia Averme, Fort Pierce, Florida. All interested persons will be given an opportunity to be heard at that time. Written comments received in advance of the public hearing will also be considered The County Planning Division should receive written comments to the Board of County Commissioners at least 3 days prior to a scheduled hearing. County policy strongly encourages your input and comment at the public hearing of this matter before the Board of County Commission, rather than by contact outside of the scheduled public hearing. We encourage you to speak at these public hearings, or provide written comments for the record The proceedings of the Board of County Commissioners are electronically recorded. If a person decides to appeal any decision made by the Board of County Commissioners with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, Which record includes the testimony and evidence upon which the appeal is to be based Upon the request of any patty to the proceeding, individuals testifying during a hearing will be sworn in. Any party to the proceeding will be granted an opportunity to cross-exi mine any individual testifying during a hearing upon request. If it becomes necessary, a public hearing may be continued to a date-certam. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at least forty-eight (48) hours prior to the meeting at (772) 462-1777 or T.D.D. (772) 462-1428, If you no longer own property adjacent to the above -described parcel, please forward this notice to the new owner. Please call (772) 462-2822 or at dianaWa-)%lrtcseco Qov if you have any questions, and refer to the project name and number listed above. Sincerely, ST. LUCIE COUNTY BOARD OF COUNTY COMIVIISSIONERS Joseph E. Smith, Chairman Form No. 07-19 JOSEPH E. SMITH, District No. I - DOUG COWARD, District No. 2 - PAULA A. LEWIS, District No. 3 - CHARL.ES GRANDE, District No. 4 - CHRIS CRAFT, District No. 5 County Administrator -Douglas M. Anderson Website:www.co.st4ucle.fi.us 2300 Virginia Avenue - Fort Pierce, FL. 34982-5652 Administration: (772) 462-1590 Planning: (772) 462-2822 GIS/Technical Services: (772) 462-2822 FAX: (772) 462-1581 Economic Development: (772) 462-1550 FAX: (772) 462-1579 Tourist Development: (772) 462-1535 1(800) 344-TGIF FAX: (772) 462-2132 b I . LUUIt WUNTY BOARD OF COUNTY COMMISSIONERS PUBLIC HEARING AGENDA September 23, 2008 NOTICE OF PROPOSED MAJOR ADJUSTMENT TO AN APPROVED CONDITIONAL USE PERMIT The St. Lucie County Board of County Commissioners pro. poses to consider the adoption of the following by resolution: RESOLUTION NO.08-229 A RESOWTION GRANTING WCA OF ST. LUCIE COUNTY, LLC A MAJOR ADJUSTMENT TO AN APPROVED CONDITIONAL H(IDUSTRIAL, HEAAVY) ZONING ISTRICT FFOORIPROPERTYY LOCATED AT 9901 RANGE LINE ROAD IN ST_ LUCIE COUN- TY, FLORIDA. APPLICANT: WCA of St. Lucie, LLC FILE NUMBER: CUMJ 520081467 LION 1 RUN SOUTH 00 DEGREE; EAST LINE OF SAID SECTION 1 A TO THE POINT OF BEGINNING; 1 ES 00'54" WEST ALONG THE EA 1 1 A DISTANCE OF 330.00 FEET;1 ES 59'06" WEST A DISTANCE OF LANCE OF 660.OD FEET TO THE POINT OF IN SECTION 1 TOWNSHIP 37 SOUTH, R ST. LUCIE COUNTY. FLORIDA_ PARCEL CONTAINS 5.0 ACRES MORE OR LESS LOCATION: 9901 Range Line Road. approximately 0.7 mile south of Glades Cut -Off Road. PURPOSE: To allow for the operation of a recycling transfer station In the IH Ilndustrial, Heavy) Zoning DisMct. The PUBLIC HEARING on this item will be held in the Commis- sion Chambers, Roger Poitras Annex, 3rd Floor, St. Lucie County Administration Building, 2300 Virginia Avenue, Fort Pierce, Florida on Tuesday September 23, 2000, beginning at 9l00 AM or as soon thereafter as possible. All interested persons will be given an opportunity to be heard. Written comments received in advance of the public hearing will also be considered. Written comments to the Board of County Commissioners should be received by the Growth Management Departmant • Planning Division at least 3 clays prior to the scheduled hearing. The petition file is available for review at the Growth Management Department offices located at2300 Virginia Avenue, 2nd Floor, Fort Pierce, Florida, during regular business hours. Please call 772/462-2822 or TDD 772/462-1428 if you have any questions or require additional information. rhe St. Lucie County Board of County Commissioners has the, power to review and grant any applications within their area of responsibility. the proceedings of the Board of County Commissioners are electronically recorded. PURSUANT TO Section 288.0105, Florida Statutes, H a person decides to appeal any decision made by the Board of County Commissioners with respect to any matter considered at a meeting or hearing, he or she will need a record of the proceedings. For such purpose, he or she may need to ensure that a verbatim record of the pro- ceedings Is made, which record includes the testimony and evidence upon which the appeal is to be based. Upon the re- quest of any party to the proceeding, individuals testifying during a hearing will be sworn In. Any party to the proceed- Ing will be granted an opportunity to cross-examine any indi- vidual testifying during a hearing upon request. If it becomes necessary, a public hearing may be continued from time to time as may be necessary to a date -certain. 6nyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at least forty-eight (48) hours prior to the meeting at 772,1462-1777 or T.D.D. 772/462-1428, OARD OF COUNTY COMMISSIONERS T. LUCIE COUNTY, FLORIDA is JOSEPH E. SMITH. CHAIRMAN UBLISH DATE: September 12, 2008 1902052 (9/15/2008) Diana Waite - /Device Memory/home/user/pictures/IMG00122.jpg Page 1 i UNTY O R 1 D A AGENDA REQUEST STRATEGIC PLANNING TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Parks & Recreation SUBJECT: St. Lucie County Pool Operations BACKGROUND: See Memorandum Attached FUNDS AVAILABLE: Fund Balance Forward FY 2010 / 2011 PREVIOUS ACTION: NIA ITEM NO: VIII DATE: September 23, 2008 REGULAR: [X] PUBLIC HEARING [] CONSENT [] PRESENTED BY: Debra Brisson, Director RECOMMENDATION: Staff recommends that the Board approve the closing of all county pools except the Ravenswood Pool beginning the day after Labor Day until May 15th and the closing of the Ravenswood Pool from December 1 st to May 1 sc COMMISSION ACTION: [` `) APPROVED [ ] DENIED [ ] OTHER Approved 5-0 Coordination/Signatures CONCURRENCE: b� ►Douglas M. Anderson V County Administrator County Attorney: Management & Budget III Purchasing: Daniel d1nyre Marie ouin Ji Originating Dept: Finance: Other: Debra Brisson (Check copy/sign only if applicable) Desiree Cimino Estimated 2010 / 2011 General Fund - Fund Balance Forward $2,982,759 Extended Hours Ravenswood Pool -$ 25,000 Estimated 2010 / 2011 General Fund - Fund Balance Forward $2,957,759 Parks & Recreation Department 2300 Virginia Avenue Ft. Pierce, FL 34982 MEMORANDUM DATE: September 23, 2008 TO: Board of County Commissioners FROM: Debra Brisson, Director ( RE: Regular Agenda Item VII - County Pool Operations Due to the passage of Amendment 1 and the anticipated reduction in County revenues, staff presented policy options for the BOCC to consider at their Strategic Planning session in March 2008 in order to cut departmental operating costs. At that meeting the Board conceptually approved moving forward with a policy to close all County pools from the day after Labor Day until May 15 effective October 1, 2008. At the August 12, 2008 BOCC meeting staff presented Agenda Item 1-7 recommending that the Board consider adopting the policy to change the schedule of pool operations. At that meeting several concerned residents came forward and requested that the Board delay a decision on closing the Ravenswood Pool to allow the community time to raise funds to assist the County in keeping the pool open. Staff was asked to work with the group, to see if any grant funding were available to assist with extending the operations at the pool and to bring the item back to the Board for consideration on September 23rd Since that time, the "Friends of the Ravenswood Pool" have worked diligently and have successfully raised approximately $5,500 (see attached copy of Tribune newspaper article). On September 26 & 27, 2008, in coordination with Aquatics staff, there will be an Open House at Ravenswood Pool to promote community awareness of the facility and programs offered. Because of their dedication and commitment and their fund raising efforts to date, staff recommends that the BOCC approve keeping the Ravenswood Pool open until December 1, 2008 and reopen the pool on May 1, 2009 and fund the difference between the funds raised by the "Friends of the Ravenswood Pool" and the estimated operating costs. Staff also recommends that the BOCC agree to consider opening the pool sooner when additional funds are raised. Staff estimates the net additional costs associated with extending pool operations of the Ravenswood Pool to be $25,000. Unfortunately, per the copy of the email attached, the Grants Department has not be able to identify any grants to assist with keeping the pool open. The funds are available from the fund balance forward FY2010 / 2011. Staff recommends approval of the pool operating hours as presented. Fundraiser to benefit Port St. Lucie pool : TCPalm.com Page 1 of 2, TCP FL0PjD. S TREAS1JRE COAST AND PALM BEACHES READ MORE AT W'WWTUALM.Com Fundraiser to benefit Port St. Lucie pool By Eric Pfahler Monday, September 15, 2008 PORT ST. LUCIE — A grass -roots effort to keep the Port St. Lucie Community Pool in Ravenswood Park open appears to be making a difference in a short time. The Friends of Ravenswood Pool is planning a two-day fundraiser at the pool later this month aimed at raising enough money to keep the pool open and bringing awareness to some of the pool's programs for adults, seniors and children. The group has already raised $5,500 — close to what it would cost to keep the pool open through October. St. Lucie County commissioners decided to close the pool, and three others in Fort Pierce and Lakewood Park from October to May 15 to save money, due to necessary budget cuts brought on by state tax reform. They estimated they could save $80,000 by closing the Port St. Lucie pool for about eight months. It costs the county $194,500 a year to keep the pools open year-round. The fundraising group hopes to reopen the pool much earlier than May 15. How much earlier depends on how much money the group raises. Commissioner Chris Craft said he would prefer to prevent the pool from continuously opening and closing throughout the winter. He has monitored the group's progress and has worked with them to find ways to raise the money. "Within just a few weeks, we have gotten organized and now that we're being told that we just need to raise $10,000 to go month -by -month, it's seeming much more feasible," said Deni Gillespie, a member of the group. Meanwhile, members are wading through the red tape of filling out paperwork and employee verification to gain nonprofit status. "We've been getting such overwhelming response," said group member Dave Pepitone. The Friends of Ravenswood Pool hopes to have non-profit status in January. GET INTO THE SWIM http://www.tepalm.com/news/2008/sep/15/fundraiser-to-benefit-psl-pool/?printer=l/ 9/15/2008 Page 1 of 1 Debra Brisson - Re: Ravenswood From: Ken Justice To: Brisson, Debra Date: 9/8/2008 8:48 AM Subject: Re: Ravenswood CC: Breene, Roberta Good morning, Debbie. I've spoken with both, the Red Cross and the Children Services Council, and there is currently no funding available for operations, programs, etc. Both entities appear to be strapped for any amount of dollars. Roberta and I will keep our eyes open for grants that fit the needs of Ravenswood. Please let me know if you have any questions. Ken >>> Roberta Breene 9/4/2008 10:51 AM >>> Debbie, As a follow-up to your email and our conversation on Tuesday night, Ken and I have discussed the possibility of finding funding to help keep Ravenswood open. The stumbling block is that we need operating funds, and grants typically do not fund operating costs. If we were to find funding for new programs, it could help but would also require additional staff. Therefore, Ken has placed calls to the Red Cross and to Children's Services to see if there are local funding possibilities with either. She will get back to you when she hears from them. Thanks, Debbie. Roberta Roberta Breene Grants/Resource Developer St. Lucie County Grants/Disaster Recovery 2300 Virginia Avenue Ft. Pierce, FL 34982-5652 772-462-6412 (office) 772-260-4725 (cell) 772-462-2535 (fax) file://C:\Documents and Settings\Administrator\Local Settings\Temp\XPgrpwise\48C4E6E... 9/15/2008 MOSQUITO CONTROL DISTRICT www.co.st-lucie.fl.us Charles Grande, Chairman District No. 4 Doug Coward, Vice Chairman District No. 2 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 Chris Craft District No. 5 I. MINUTES Approve the minutes from the September 9, 2008 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS Approve warrant list No. 50 and 51. B. COUNTY ATTORNEY Indian River Lagoon Wetland Restoration Project Interlocal Agreement with St. Lucie County for Administration of American Sportfishing Association Fish America Foundation Grant - Consider staff recommendation to approve the proposed interlocal agreement with St. Lucie County, and authorize the Chairman to sign the agreement. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any patty to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. MOSQUITO CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: September 9, 2008 Convened: 10:26 a.m. Adjourned: 10:26 a.m Commissioners Present: Chairman, Charles Grande, Paula A. Lewis, Doug Coward, Chris Craft, Joseph Smith Others Present: Doug Anderson, County Administrator, Faye Outlaw, Asst. County Administrator, Lee Ann Lowery, Asst. County Administrator, Dan McIntyre, County Attorney, Jim David, Mosquito Control Director, Don West, Public Works Director, Millie Delgado -Feliciano, Deputy Clerk 1. MINUTES It was moved by Com. Smith, seconded by Com. Craft to approve the minutes of the meeting held August 12, 2008, and; upon roll call, motion carried unanimously. 2. GENERAL PUBLIC COMMENTS None 3. CONSENT AGENDA It was moved by Com. Craft, seconded by Com. Coward to approve the Consent Agenda, and; upon roll call, motion carried unanimously. A. The Board approved Warrant List No. 46, 47, 48 and 49. B. PURCHASING Adopt Budget Resolution No. 08-002- The Board approved Budget Resolution No. 08- 002 with the correction to the agenda under the Mosquito Control District. C. PURCHASING Approval to piggyback: The Board approved piggybacking to the Charlotte County Bid number 2008000066 for Aerial Adulticide Services with Vector Disease Control Inc., for an amount not to exceed $200,000 as prepared by the County Attorney. D. PURCHASING Fixed Asset Inventory- The Board approved removing the attached records from the fixed asset inventory of the Mosquito Control District. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of the Circuit Court AGENDA REQUEST TO: ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT SUBMITTED BY(DEPT): County Attorney ITEM NO . III . B - 2 Date: September 23, 2008 Regular [ ] Public Hearing( ] Consent [X ] PRESENTED BY: Heather Young Assistant County Attorney SUBJECT: Indian River Lagoon Wetland Restoration Project - Interlocal Agreement with St. Lucie County for Administration of American Sportfishing Association - Fish America Foundation Grant BACKGROUND: See C.A. No. 08-1344 FUNDS AVAIL.(State type & No. of transaction or N/A): Account No. 154-6230-534000-600 - Other Contracted Services RECOMMENDATION: Staff recommends that the Board approve the proposed interlocal agreement with St. Lucie County, and authorize the Chairman to sign the agreement. COMMISSION ACTION: [ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Daniel S. McIntyre Originating Dept.:,'�,y Wil6-7 effner d Finance (Check for Copy only, if applicable): CONCURRENCE: tI Douglas M. Anderson County Administrator Coordination/Signatures Mgt. 6 Budget: Purchasing: Other:"' Other: _ ames David INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: St. Lucie County Mosquito Control District FROM: Heather Young, Assistant County Attorney C.A. NO: 08-1344 DATE: September 5, 2008 SUBJECT: Indian River Lagoon Wetland Restoration Project - Interlocal Agreement with St. Lucie County for Administration of American 5portfishing Association - Fish America Foundation Grant BACKGROUND: On March 4, 2008, the Board of County Commissioners authorized the submission of a grant application to the American 5portfishing Association - Fish America Foundation for the Indian River Lagoon Wetland Restoration Project. The County has been awarded the grant in the amount of forty-five thousand and 00/100 dollars ($45,000.00). As indicated in the grant application, the St. Lucie County Mosquito Control District will contribute four thousand five hundred and 00/100 dollars ($4,500.00) toward the project. In addition, the South Florida Water Management District will contribute forty thousand eight hundred fifty-eight and 00/100 dollars ($40,858.00) from the Indian River Lagoon License Plate Program. Attached to this memorandum is a proposed interlocal agreement between the County and the District which provides for the District to administer the grant and oversee the project. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the proposed interlocal agreement with St. Lucie County, and authorize the Chairman to sign the agreement. Respectfully submitted, Heather Young Assistant County Attorney Attachment HY/ Copies to: County Administrator Grants/Disaster Recovery Director Mosquito Control Director Finance Director Management and Budget Director INTERLOCAL AGREEMENT THIS AGREEMENT is entered into this day of , 2008, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County"), and ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT, a special taxing district, (the "District".) WHEREAS, the County has received a grant from the American Sportfishing Association - Fish America Foundation (the "Grant") for Indian River Lagoon Wetland Restoration Project, (the "Project"); and, WHEREAS, the Project will assist in mosquito control operations along the Indian River Lagoon; and, WHEREAS, in recognition of the benefit to the District from the Project, the District is willing to assist the County in the financial and administrative responsibilities for the Project under the Grant. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1. GENERAL. This Agreement is entered into pursuant to Section 163.01, Florida Statutes, Florida Interlocal Cooperation Act. 2. COUNTY RESPONSIBILITIES. The parties acknowledge that the County has entered into the Grant Agreement with American Sportfishing Association - Fish America Foundation for the Indian River Lagoon Wetland Project. The parties shall coordinate the installation of the improvements required under the Grant. -1- 3. DISTRICT RESPONSIBILITIES. The District shall assist the County in the administration of the Grant and contribute four thousand five hundred and 00/100 dollars ($4,500.00) toward the project. The parties shall coordinate the installation of the improvements required under the Grant. 4. AMENDMENT. The Agreement may only be amended by a written document signed by all parties and filed with the Clerk of the Circuit Court of St. Lucie County, Florida. 5. TERMINATION. This Agreement will terminate upon the completion of the Grant. Either party may terminate this Agreement upon one hundred eighty (180) days prior written notice to the other party. 6. NOTICES. All notices, requests, consents, and other communications required or permitted under this Agreement shall in writing (including telex and telegraphic communication) and shall be (as elected by the person giving such notice) hand delivered by messenger or courier service, telecommunicated, or mailed by registered or certified mail (postage prepaid), return receipt requested, and addressed to: As to District: St. Lucie County Mosquito Control Director 2300 Virginia Avenue Fort Pierce, Florida 34982 As to County County Administrator 2300 Virginia Avenue Fort Pierce, Florida 34982 With a copes St. Lucie County Attorney 2300 Virginia Avenue Fort Pierce, Florida 34982 With a copy to: St. Lucie County Attorney 2300 Virginia Avenue Fort Pierce, Florida 34982 or to such other address as any party may designate by notice complying with the terms of this section. Each such notice shall be deemed delivered: (a) on the date delivered if by personal -2- delivery, (b) on the date telecommunicated if by telegraph, (c) on the date of transmission with confirmed answer back if by telex, and (d) on the date upon which the return receipt is signed or delivery is refused or the notice is designated by the postal authorities as not deliverable, as the case may be, if mailed. 7. AUDIT. The County agrees that District or any of its duly authorized representatives shall, until the expiration of three (3) years after expenditure of funds under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the County involving transactions related to this Agreement. The District agrees that the County or any of its duly authorized representatives shall, until the expiration of three (3) years after expenditure of funds under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers, and records of the District involving transactions related to this Agreement. 8. PUBLIC RECORDS. The County and the District shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by them in conjunction with this Agreement. 9. ASSIGNMENT. No party shall assign this Agreement to any other persons or firm without first obtaining the other parties' approval. 10. FILING. This Agreement shall be filed with the Clerk of the Circuit Court of St. Lucie County, Florida, prior to its effectiveness. 11. GENERAL. This Agreement embodies the whole understanding of the parties. There are no promises, terms, conditions, or obligations other than those contained therein, and this Agreement shall supersede all previous telecommunications, representations, or agreements, -3- either verbal or written, between the parties hereto IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized officials as of the dates below stated. ATTEST: BOARD OF COUNTY COMMISSIONERS DEPUTY CLERK ATTEST: DEPUTY CLERK g:\atty\agreemnt\interloc\mcd.fish.america.doc Em ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN DATE: APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT BY: DATE: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY EROSION DISTRICT www.co.st-lucie.fl.us wavilpp�� �jy�y�y,^�,re-". y - „,{�_g�y. y� adp�pg ��yggg 4, yid �. �tatB iii �th ikti ,c �(tMag •, ulli � � ��)I EIi t Chris Craft, Chairman District No. 5 Charles Grande, Vice Chairman District No. 4 Doug Coward District No. 2 Joseph E. Smith District No. 1 Paula A. Lewis District No. 3 MINUTES Approve meeting minutes from the September 9, 2008 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS Approve warrant list No. 50 and 51. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. EROSION CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: September 9, 2008 Convened: 10:27 a.m. Adjourned: 10:27 a.m. Commissioners Present: Chairman, Chris Craft, Joseph Smith, Charles Grande, Paula A. Lewis, Doug Coward Others Present: Doug Anderson, County Administrator, Faye Outlaw, Asst. County Administrator, Lee Ann Lowery, Asst. County Administrator, Dan McIntyre, County Attorney, Richard Bouchard Erosion Manager, Don West, Public Works Director, Millie Delgado -Feliciano, Deputty Clerk 1. MINUTES It was moved by Com. Lewis, seconded by Com. Coward, to approve the minutes of the meetings held August 12th and August 22, 2008, and; upon roll call, motion carried unanimously. 2. GENERAL PUBLIC COMMENTS None 3. CONSENT AGENDA It was moved by Com. Smith, seconded by Com. Lewis, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. A. Warrants The Board approved Warrant List No. 46,47,48 and 49. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of the Circuit Court