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April 14, 2009
9:00 A.M.
BOARD OF COUNTY COMMISSIONERS
AGENDA
REVISED 04i13/09
WELCOME
ALL MEEfINGS ARE TELEVISED.
ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE.
PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS.
PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDAS WHILE IN USE IN THE COMMISSION CHAMBERS.
GENERAL RULES AND PROCEDURES - Attached is the agenda, which will determine the order of business conducted at
today's Board meeting.
CONSENT AGENDA - These items are considered routine and are enacted by one motion. There will be no separate
discussion of these items unless a Commissioner so requests.
REGULAR AGENDA - Proclamations, Presentations, Public Hearings, and Department requests are items, which the
Commission will discuss individually, usually in the order listed on the agenda.
PUBLIC HEARINGS - These items may be heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as
possible, or on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or
as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed prior
to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one
at a time. Comments will be limited to five minutes.
As a general rule, when issues are scheduled before the Commission under department request or public hearing, the
order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a
public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board.
ADDRESSING THE COMMISSION - Please state your name and address, speaking clearly into the microphone. If you
have backup material, please have eight copies for distribution.
NON-AGENDA ITEMS - These items are presented by an individual Commissioner or staff as necessary at the conclusion
of the printed agenda.
PUBLIC COMMENT - Time is allotted at the beginning of each meeting for general public comment. Please limit
comments to five minutes.
DECORUM - Please be respectful of others' opinions.
MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00
P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County
Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board
schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is
provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a
disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services
Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting.
April 14, 2009 .
9:00 A.M.
BOARD OF COUNTY
COMMISSIONERS
www.co.st-I ucie.fl. us
www.stlucieco.orq
Paula A. Lewis, Chair District No. 3
Charles Grande, Vice Chair District No. 4
Doug Coward District No. 2
Chris Dzadovsky District No. 1
Chris Craft District No. 5
I. INVOCATION
II. PLEDGE OF ALLEGIANCE
III. ~ MINUTES
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~ Approve the minutes from the April 7, 2009 meeting.
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IV. PROCLAMATIONS/PRESENTATIONS
~ A. Resolution No. 09-115 proclaiming April 19, 2009 as "Patriot's Day" in St. Lucie County, Florida
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P~~~ v Consider staff recommendation to adopt Resolution No. 09-115 as drafted.
B. ~ Resolution No. 09-133 proclaiming April 28, 2009, as °Treasure Coast Volunteer Day" in St. Lucie County,
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Consider staff recommendation to adopt Resolution No. 09-133 as drafted.
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V. GENERAL PUBLIC COMMENT
VI. CONSENT AGENDA ~-~m5,
r ~ ~Q,. WARRANTS
~r/r ~ v_ y~ Approve warrant list No. 28
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~ B. COUNTY ATTORNEY
1. Newberry Fields - Donation of Right-of-Way - South Jenkins Road - S& S Enterprises, Inc. - 28
feet - Resolution No. 09-129 - S& S Rentals, L.L.C. - 26 feet - Resolution No. 09-130 - P. K.
Trading Company - 29 feet - Resolution No. 09-131
Consider staff recommendation to accept the Special Warranty Deeds, authorize the Chair to sign
Resolution Nos. 09-129, 09-130 and 09-131 and direct staff to record the documents in the Public
Records of St. Lucie County, Florida.
2. Resolution No. 09-118 - Supporting House Bill 451, which, if passed, would require sterilization
of dogs and cats of specified age; amending Section 828.27, Florida Statutes, to establish certain
provisions; and authorize St. Lucie County to enact ordinances requiring the licensor of certain
animals to be exempt from sterilization.
Consider staff recommendation to adopt Resolution No. 09-118 as drafted.
B. COUNTY ATTORNEY CONTINUED
3. A Resolution requesting the assistance of Governor Crist and Florida Department of
Transportation Secretary Kopelousos to prioritize the Intercity Rail Component of the Florida East
Coast Corridor Project (from Jacksonville to Miami) as part of the Federal Economic Stimulus
Package for the State of Florida
Consider staff recommendation to adopt Resolution No. 09-123 as drafted.
C. ADMINISTRATION/MEDIA
1. Media - Laptop Replacement
Consider staff recommendation to approve Budget Resolution No. 09-120 to replace the stolen
laptop.
2. Economic Development Council - Acceptance of 2nd Quarter report and Authorization for $62,500
Matching Grant Payment
Staff recommends acceptance of the 2"d Quarter Report from EDC as fulfilling the requirements
of the Contract and authorization for disbursing payment in the amount of $62,500 towards the
matching grant.
D. SHERIFF'S OFFICE
Permission to apply for the 2009 Recovery Act: Byrne Memorial Competitive Grant from the U.S.
Department of Justice, Office of Justice Programs, Bureau of Justice Assistance.
Consider staff recommendation to authorize the submission of 2009 Recovery Act: Byrne Memorial
Competitive Grant application and authorize the County Administrator to sign the electronic grant
application.
E. PUBLIC WORKS
1. Permission to advertise an RFP for mitigation bank project at Platt's Creek.
Consider staff recommendation to approve to advertise the attached RFP for the Platt's Creek
Mitigation Bank.
2. White City Canal D
Consider staff recommendation to accept the White City Canal D project; and approval of final
payment and release of retainage in the amount of $28,236.00 to Johnson-Davis Construction,
Inc.
3. Request to Advertise for Qualifications (RFQs) for Multiple Continuing Contracts
Consider staff recommendation to approve to advertise RFQs from qualified firms to perForm
Bridge Evaluation and Design, Construction Management, Geotechnical Engineering and
Construction Materials Testing, Roadway and Intersection Design, and Stormwater Management
on an as-needed basis under the limitations of the St. Lucie County Purchasing Manual and
Florida Statutes.
4. Lennard Road, 1, 2, and3 Municipal Services Benefit Units
Consider staff recommendation to approve the First Amendment to Work Authorization No. 1
with CDM for the Lennard Road 1, 2, and 3 MSBUs and authorize the Chair to sign.
E. PUBLIC WORKS CONTINUED ~
5. Taylor Creek Restoration - Spoil Site
Consider staff recommendation to approve supplemental Agreement No. 1 to ]oint Participation
Agreement (424248-1-94-01) with Florida Department of Transportation and Florida Ports Council
(FSTED) for Taylor Creek Restoration - Spoil Site Evaluation & Design Project; and Resolution
No. 09-127 and authorize the Chair to sign.
F. GRANTS
Priority ranking of two funding applications to the Florida Fish and Wildlife Conservation Commission,
Florida Boating Improvement Program (FBIP).
Staff recommends approval to priority rank two funding applications to the Florida Fish and Wildlife
Conservation Commission, Florida Boating Improvement Program (FBIP), as follows: (1) Stan Blum
Memorial Boat Ramp - Restroom Construction, and (2) Little Mud Creek at Blind Creek Park - Boat Ramp
Construction.
G. MANAGEMENT AND BUDGET
1. Purchasing Division - Fixed asset inventory-properly record removal
Consider staff recommendation to authorize staff to remove the attached records from the fixed
asset inventory of the Board of County Commissioners.
2. Purchasing Division - Fixed asset inventory-properly record remova~
Consider staff recommendation to authorize staff to remove the attached record from the fixed
asset inventory of the Supervisor of Elections Office.
3. Purchasing Division - Fixed asset inventory-property record removal
Consider staff recommendation to authorize staff to remove the attached records from the fixed
asset inventory of the Clerk of Court Office.
4. Purchasing Division - Fixed asset inventory-property record removal
Consider staff recommendation to authorize staff to remove the attached records from the fixed
asset inventory of the Property Appraiser Office.
5. Amendment to contract for aquatic vegetation control services.
Consider staff recommendation to approve the fourth amendment to contract C07-12-695 with
DeAngelo Brothers, Inc. d/b/a Aquagenix adding a location (Savanna Retention Area) and
authorize the Chair to sign the amendment as prepared by the County Attorney.
6. Amendment to contract for County pest control services.
Consider staff recommendation to approve the eighth amendment to contract C06-07-407 with
Hulett Environmental Services adding a location (Central Services Garage and Fuet Pumps) and
authorize the Chair to sign the amendment as prepared by the County Attorney.
7. Amendment to contract for water and sewer monitoring services.
Consider staff recommendation to approve the second amendment to contract C06-06-414 with
Walsh Environmental Services, Inc. extending the contract through June 5, 2010 and authorize
the Chair to sign the amendment as prepared by the County Attorney.
H. AIRPORT
Terminal Renovations at the St. Lucie County International Airport
Consider staff recommendation to approve Resolution 09-126 accepting Florida Department of
Transportation Joint Participation Agreement 426499-1-94-01 for a$50,000 grant (50%) and a Budget
Amendment to use the capital facilities Tourist Development Tax funds for the local match of up to
$50,000 (50%) for a total design cost not to exceed $100,000 for the Terminal Renovations at the St.
Lucie County International Airport, and authorize the Chair or designee to execute same.
I. COMMUNITY SERVICES
Resolution No. 09-128 accepting the donation of a lot for the afFordable housing program
Consider staff recommendation to approve Resolution No. 09-128 accepting the donation of a lot for the
affordable housing program and authorize the chair to execute the deed as prepared by the Property
Acquisition Division, and record in the Public Records of St. Lucie County, Florida.
J. PARKS AND RECREATION
1. Card printer for the ActiveNet software system
Consider staff recommendation to approve EQ09 - 031 for the purchase of a card printer for the
ActiveNet software system.
2. Additional section of stage for the Havert L. Fenn Center
Consider staff recommendation to approve EQ 09 - 032 for the purchase of an additional section
of stage for the Havert L. Fenn Center.
3. Waiver of all fees for the 2009 Police & Fire Games
Consider staff recommendation to approve to waive facility rental fees at the Havert L. Fenn
Center and the Fairgrounds and staffing fees, as indicated in the agenda memorandum, for the
2009 Police and Fire Games.
END OF CONSENT AGENDA
VII. PUBLIC HEARINGS
There are no public hearings scheduled for April 14, 2009.
END OF PUBLIC HEARINGS
REGULAR AGENDA
VIII. BOARD OF COUNTY COMMISSIONERS
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Updates from the Commissioners on the variou~oa~/Committees
IX. ANNOUNCEMENTS
1. The Oxbow Eco-Center's 9th Annual Earth Day Festival will be held on April 18th from l0am until 3pm.
The theme of the Festival is "Growing Green Together" in St. Lucie County and will highlight alternative
energy, water harvesting, healthy homes, slow foods, and lots more. This fun-filled event is designed for
the entire family with games, crafts, live animals, musical entertainment, and a wildlife parade. The event
is free and open to the public.
IX. ANNOUNCEMENTS CONTINUED '
2. St. Lucie County's Community Services Department and Wachovia are sponsoring a free foreclosure
prevention seminar on Saturday, April 18, 2009 from 10:00 a.m. to Noon at the Havert L. Fenn Center.
For more information about this free foreclosure prevention seminar call St. Lucie County's Community
Services Department at (772) 462-1777. The Havert L. Fenn Center is located at 2000 Virginia Avenue,
Fort Pierce.
3. The 18`h Annual United Veterans Golf Classic will be held at Fairwinds Golf Course, Ft. Pierce, FL on April
18, 2009. This event is sponsored by St. Lucie County Veteran Services to benefit the St. Lucie County
United Veterans Transportation Program. The tournament is limited to the first 128 paid players. For
more information, please call 772-337-5670.
4. The 8"' Annual Employee Health Fair will be held on Thursday, April 23, 2009 from 8:00 a.m. to 11:00
a.m. at the Havert L. Fenn Center located at 2000 Virginia Avenue, Fort Pierce.
5. The Master Gardener Spring into Gardening Festival will be held on Saturday April 25th from 8-2 p.m. As
well as plants for sale from our nursery, there will also be some local vendors selling their products too.
We will have a fashion show at 11:30 a.m. and the Taste of the Tropics at 12:30 p.m. where you can
sample fruits you may have never tried before! The sale will be held at the Extension Office, 8400 Picos
Road, Fort Pierce. Call 772-462-1660 or htt~1/stlucie.ifas.ufl.edu for additional information.
6. The Ribbon Cutting for the Emergency Operations 911 Center will be at 10:00 a.m. on Friday, ]une 12,
2009 at 15305 W. Midway Road, Fort Pierce.
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these
meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the
request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any party to the proceedings will be granted the
opportunity to cross-examine any individual testifying during a hearing upon request. Myone with a disability requiring accommodation to attend this
meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior
to the meeting.
MOSQUITO CONTROL DISTRICT
www.co.st-lucie.fl.us
www.stiucieco.or4
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Chris Dzadovsky, Chairman District No. 1
Chris Craft, Vice Chairman District No. 5
Doug Coward District No. 2
Charles Grande District No. 4
Paula A. Lewis District No. 3
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I. ~p~ MINUTES
~ nl)I~"~ ~Approve the minutes from the March 24, 2009 meeting.
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II. GENERAL PUBLIC COMMENT
III. CONSENT AGENDA
A. WARRANTS
~
~ (G~% Approve warrant list No. 26, 27 and 28.
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NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these
meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the
request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any party to the praeedings will be granted the
opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this
meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior
to the meeting.
EROSION DISTRICT ~
www.co.st-I ucie.fl.us
www.stluCieco.orq
T=,. _ . _ . . . f . . ~ . . . . . . . . . . , .
Chris Craft, Chairman District No. 5
Charles Grande, Vice Chairman District No. 4
Doug Coward District No. 2
Chris Dzadovsky District No. 1
Paula A. Lewis District No. 3
I. ~ MINUTES
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~~~~~~Q Approve meeting minutes from the March 24, 2009 meeting.
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II. GENERAL PUBLIC COMMENT
III. CONSENT AGENDA
~Q~. WARRANTS
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~ Approve warrant list No. 26, 27 and 28.
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these
meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the
request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any parly to the proceedings will be granted the
opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this
meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior
to the meeting.
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: April 7, 2009 Convened: 6:00 p.m.
Adjourned: 11:07 p.m.
Commissioners Present: Paula A. Lewis, Charles Grande, Chris Dzadovsky, Chris
Craft, Doug Coward
Others Present: Faye Outlaw, County Administrator, Lee Ann Lowery, Asst. County
Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director,
Lauri Case, Utilities Director, Marie Gouin, OMB Director, Diana Lewis, Airport
Director, Debra Brisson, Parks and Rec. Director, Millie Delgado-Feliciano, Deputy
Clerk
I. INVOCATION
II. PLEDGE OF ALLEGIANCE
III. MINUTES
Approve the minutes from the March 24, 2009 meeting.
It was moved by Com. Coward, seconded by Com. Craft, to approve the minutes of the
meeting held March 24, 2009, and; upon roll call, motion carried unanimously.
IV. PROCLAMATIONS/PRESENTATIONS
There are no proclamations/presentations scheduled for April 7, 2009.
V. GENERAL PUBLIC COMMENT
Mr. George Baker, area resident, addressed the Board regarding providing picnic tables
at various park locations.
Mr. John Arena, area resident, addressed the Board regarding the CD of the underwater
survey of Natural Coral Reefs and questioned when the CD would be televised on SLCTV.
VI. CONSENT AGENDA
It was moved by Com. Dzadovsky, seconded by Com. Coward, to approve the Consent
Agenda as amended, and; upon roll call, moticn carried unanimously.
A. WARRANTS
Approve warrant list No. 26 and 27.
The Board approved Warrant List No. 26 and 27.
B. COUNTY ATTORNEY
1. Agreement with Department of Corrections on Inmate Labor
1
The Board approved Agreement with DOC and authorized the Chair to
sign.
2. Donation of Right-of-Way - M.C.V. Properties, Inc. - Site Plan - Oceanic
Transportation Inc. - 5 feet on Boyd Road - Resolution No. 09-104
The Board accepted the Warranty Deed, authorized the Chair to sign
Resolution No. 09-104 and directed staff to record the documents in the
Public Records of St. Lucie Counry, Florida.
3. Donation of Right-of-Way - Dogs and Cats Forever - 10 feet on Selvitz
Road - Resolution No. 09-107
The Board accepted the Corporate Warranty Deed, authorized the Chair
to sign Resolution No. 09-107 and directed staff to record the documents
in the Public Records of St. Lucie County, Florida.
4. Request Permission to Advertise - Notice of Public Hearing - Petition to
abandon a portion of North 43rd Street.
The Board authorized staff to advertise a Public Hearing to be held on
May 5, 2009 at 6:00 p.m. or as soon thereafter as possible.
B. COUNTY ATTORNEY CONTINUED
5. St. Lucie County Airport - Florida Power & Light Company - 15' Utility
Easement
The Board approved the 15' Utility Easement in favor of Florida Porver &
Light Company, authorized the Chair to execute the Easement and
directed staff to record the Easement in the Public Records of St. Lucie
County, Florida.
C. SHERIFF'S OFFICE
Authorization to apply for the Recovery Act: Edward Byrne Memorial )ustice
Assistance Grant (JAG) Formula Program.
This item was placed on the regular agenda.
D. PUBLIC WORKS
1. Approval of Budget Resolution No. 09-105 in amount of $1,000,000 from
South Florida Water Management District (SFWMD) for Paradise Park
Storm Water Improvements - Phase III.
The Board approved Budget Resolution No. 09-105 in the amount of
$1,000,000 from South Florida Water Management District (SFWMD) for
Paradise Park Storm Water Improvements - Phase III, and signature by
the Chair.
2. Agreement for the sale of potable water infrastructure to Port St. Lucie
Utilities
The Board approved the Agreement for the sale of potable water
infrastructure to Port St. Lucie Utilities, and authorized the Chair to sign.
3. Request for Board of County Commissioners approval of Construction
contract for Taylor Creek (Site 7) Shoreline Emergency Erosion Repair.
The Board approved awarding Taylor Creek ~~Site 7" Emergency Erosion
Repair to Ranger Construction, Inc. in the amount of $376,129.65,
establishment of the Project budget outlined, and authorized the Chair to
sign the contract as approved by the County Attorney.
4. Approval of amended Schedule "A" for Contract C03-02-208 with
Municipal Software Corporation.
The Board approved the amended Schedule "A" to Contract C03-0-208
with Municipal Soflware Corporation for annual license renewal and the
suspension of twenty licenses in the amount of $28,240.00 and
2
authorized the Chair to sign the amended Schedule "A" as prepared by
the County Attorney.
5. Final Release of Surety for KMJ Apartments, LLC
The Board approved to conditionally accept the improvements.
6. Sunland Gardens Phase II Municipal Services Benefit Unit (MSBU)
Restrictive Covenant Agreements.
The Board approved the referenced Restrictive Covenant Agreemen~.
E. COMMUNITY SERVICES
1. Interlocal Agreement between St. Lucie County Board of County
Commissioners and the Fort Pierce Redevelopment Agency (FPRA) for
the Avenue D& 8`h Street Intermodal Transfer Facility.
This item was pulled from the agenda.
2. Federal Transit Administration (FTA) grant and Council on Aging Inc.
grant agreement.
The Board accepted the FfA 5309 Grant FL 04-0069-00, approval of
Budget Resolution No. 09-112 and the Subgrant agreement with the
Council on Aging of St. Lucie, Inc. and authorized the Chair to execute
the documents.
3. Federal Transit Administration (FTA) and grant agreement with Council
on Aging of St. Lucie, Inc.
The Board accepted the FTA 5307 Grant FL 90-X684-00; appc•oved
Budget Resolution No. 09-113 and the sub-grant agreement with the
Council on Aging of St. Lucie, Inc.; authorized the Chair to execute
documents.
4. Resolution No. 09-099 to modify the St. Lucie County Hurricane Housing
Recovery Program (HHR) Housing Assistance Plan (HAP).
The Board adopted Resolution No. 09-099 to modify the St. Lucie County
HHR Program HAP and authorized staff to send the modification to
Florida Housing Finance Corporation for approval.
5. Second Amendment to C07-01-021 with Cortez Townhomes, L.L.C. and
Gregg R. Wexler correcting a scrivener's error to the contract expiration
date from June 30, 2008 to June 30, 2009.
The Board approved the Second Amendment to C07-O1-021 with Cortez
Townhomes, L.L.C. and Gregg R. Wexler correcting a scrivener's error to
the contract expiration date and authorized the Chair to sign the Second
Amendment.
F. HUMAN RESOURCES
Request approval of reclassification of Sr. Staff Assistant pay grade 14 to
Executive Assistant pay grade 16 in the Environmental Resources Department.
The Board approved the reclassification to Executive Assistant pay grade 16 from
Sr. Staff Assistant pay grade 14.
G. AIRPORT
1. Request approval of Resolution No. 09-111 accepting the Florida
Department of Transportation (FDOT) Joint Participation Agreement
(JPA) #426457-1-94-01 in the amount of $25,000 (80% FDOT share)
with a 20% local match of $6,250 for a total project cost of $31,250 to
fund the LED lighting upgrade for the new runway project at St. Lucie
County International Airport.
3
The Board approved Resolution No. 09-111 accepting the Florida
Department of Transportation (FDOT) Joint Participation Agreement
(JPA) #426457-1-94-O1 in ihe amount of $25,000 (80% FDOT share)
with a 20% local match of $6,250 for a total project cost of $31,250 to
fund the LED lighting upgrade for the new runway project at St. Lucie
County International Airport, and authorized the Chair to designee to
execute the same.
G. AIRPORT CONTNUED
2. Request approval of the Second Amendment to Work Authorization 14
for professional services by Masteller and Moler, Inc. for a lump sum
amount not to exceed $36,800 for the design, bidding and construc,-tion
services on the second phase of the Airport West Commerce Park
Sanitary Sewer project at the St. Lucie County International Airport.
The Board approved the Second Amendment to Work Authorization 14
for professional services by Masteller and Moler, Inc. for a lump sum
amount not to exceed $36,800 for the design, bidding and construction
services on the second phase of the Airport West Commerce Park
Sanitary Sewer projed at the St. Lucie County International Airport, and
authorized the Chair or designee to execute same.
3. Budget Resolution No. 09-075 establishing an Airport fund to accept
proceeds from the sale of Airport land to the Port for use as a spoil site
for the Taylor Creek Restoration project.
The Board approved Budget Resolution No. 09-075 establishing the
Airport fund to accept the proceeds from the sale of Airport land to the
Port for use as a spoil site for the Taylor Creek Restoration project, and
authorized the Chair or designee to execute same.
H. GROWTH MANAGEMENT
The Board authorized staff to advertise proposed Ordinance No. 09-015 for a
public hearing before the Board of County Commissioners on April 28, 2009
beginning at 9:00 a.m. or as soon thereafter as may be heard.
END OF CONSENT AGENDA
VII. PUBLIC HEARINGS
A. GROWTH MANAGEMENT
The continuation of the petition of St. Lucie Self Storage, LLC for
Preliminary/Final PNRD (Planned Non - Residential Development) Site Plan
approval for the project to be known as St. Lucie Business Park Storage PNRD
located in Lot # 1 St. Lucie Business Park. The project is located on Business Park
Drive, 610 feet West of US-1, and across US-1 from Mediterranean Avenue in a
PNRD Zoning District. Draft Resolution No 09-008 is attached.
Pursuant to Section 11.02.05.F of the LDC, the DRC staff stands by the previous
determinations that this proposed Major Adjustment to a Final PNRD Site Plan is
not in substantial conformity to the previously approved Final PNRD Site Plan for
the St. Lucie Business Park and therefore recommends that this application be
remand back to the Development Review Committee to revise the proposed
building to reduce the overall height, size and mass of the building.
Ms. Noreen Dwyer, Ruden McCloskey, representing the petitioner, addressed the
Board and gave an overview of the project and the history indicating the reason
for their request of the zoning.
Mr. Norm Shulman, applicant addressed the Board and advised them after
reviewing the cost analysis of the project there was a reduction in the
construction cost which gave them the opportunity to remove one story from the
project. However he indicated everything else would remain the same.
4
Com. Dzadovsky requested information regarding the drainage proposal.
Mr. Randy Rogers, Engineer for the project presented an overview of the
drainage proposal for the project.
Com. Coward stated his main concern with the project was the magnitude. The
site plan approval was for 26,000 s~~uare foot building and this proposal is for
over 100,000 square feet. He believes they need to scale it back for it to be
compatible with the area and the neighbors. He is in favor of the project and
would like to work with the applicant and come to a compromise to move the
project forward.
Mr. Shutman stated if he reduced the size of the structure any further would not
make it economically feasible.
Com. Coward stated he did not object to the square footage but objected to the
height of the building.
Com. Craft recommended it be remanded back to the DRC with the stipufation
that they will work with the applicant and bring it back to the Board.
Ms. Ann Morrison, Spanish Lakes Homeowners Association representative
addressed the Board and stated that in her opinion Palm Trees are not
considered good buffers. She believes residents should not have to wake up
looking at a concrete wall. She also stated there were too many storage facilities
in the county and felt the county did not need an additional one.
Father Bernie Sheffield, resident of Spanish Lakes addressed the Board and
advised them he had not received the letter indicating this project was being
proposed. He indicated his objectian to a six story building and expressed his
concerns regarding the drainage of the swale.
It was moved by Com. Grande, seconded by Com. Dzadovsky to approve staff
recommendation to remand this application back to the Development Review
Committee for further consideration with the hope the applicant and the staff
consider comments and information that have been put on the table tonight and
also to apply maximum flexibility to achieve the reduction in height and square
footage, and the buffer; upon roll call, motion carried unanimously.
B. GROWTH MANAGEMENT
St. Lucie County has initiated an amendment to the Development Order of a
previously approved Development of Regional Impact: The Reserve DRI,
through the Notice of Proposed Change (NOPC) process. The Developer is
Kolter.
Consider staff recommendation to:
1) To determine if the County's application for a Substantial Deviation from the
previously approved development order for the Reserve-DRI (Development of
Regional Impact) will create additional regional impacts that were not previously
reviewed according to Chapter 380.Oc:~, Florida Statutes;
The Planning Manager addressed the Board and provided a brief history on the
DRI.
Com. Dzadovsky requested it be made clear that no areas of vegetation
permitted will not be cleared prior to any construction.
Ms. Pam Hammer, Reserve resident thanked the Board and staff for their
diligence during this process.
B. GROWTH MANAGEMENT CONTINUED
2) To accept the Treasure Coast Regional Planning Council Report and Findings,
and document that Council has no objection to the proposed DO amendments
described in the Substantial Deviation application dated December 3, 2008 and,
5
3) To adopt draft Resolution No.: 09-016 which is the Ninth Amendment to the
Development Order to the Reserve DRI which provides for the amendments
required by the Settlement Agreement dated January 17, 2007. (Section E)
It was moved by Com. Grande, seconded by Com. Coward to approve staff
recommendation, and; upon roll call, motion carried unanimously.
C. GROWTH MANAGEMENT
Petition of "Selvitr Road Properties LLC" for an Amendment to the Official Zoning
Atlas
Consider staff recommendation to ~ct~pt Draft Resolution No. 09-009 denying
the request.
Mr. Brad Curry, Land Design and representing the applicant addressed the
Board on this item and stated he was looking to have a decision on this issue.
Com. Craft stated he would like to hear comments from the City of Ft. Pierce
before he takes a position on this issue.
Com. Grande stated he was not opposed to straight zoning, but the applicant
is here proposing straight zoning and an incredible gift from St. Lucie County
a five fold increase in density
Mr. Roy Royce, representing Helena Chemicals, addressed the Board in
opposition to this request. He requested the Board reject this request. He
believes residential development is not compatible with the industrial use in
the area. Selvitr Road is very busy and constantly has large trucks coming in
and out of Helena Chemicals.
Com. Coward stated if they were to come forward with a straight zoning
which their property rights today. They could submit a site plan that would
only need to be approved by staff. The Board has asked for proper planning
and felt this was not much to ask.
It was moved by Com. Grande, seconded by Com. Coward, to adopt
Resolution No. 09-009 denying the request, and; upon roll call, motion carried
unanimously.
D. UTILITIES
Adoption of Resolution 09-125 authorizing the adjustment of water, wastewater,
and reuse utility rates, fees, and charges for customers within the St. Lucie
County Water and Sewer District.
Consider staff recommendation to approve the adoption of Resolution No. 09-
125 authorizing the adjustment of water, wastewater, and reuse utility rates,
fees, and charges for customers within the St. Lucie County Water and Sewer
District.
The Utilities Director addressed the Board on this item.
Mr. Dan Anderson, CDM Consultant for Utilities addressed the Board and
reviewed the proposed rate increases.
Mr. Anderson recommended the Board approve Table 4 it being the least amount
to impact the rate payers at this time.
Ms. Kathy Dwyer, Indian River Estates addressed the Board regarding the base
rate being imposed for potable water. Ms. Dwyer alluded to the minutes of a
prior meeting where she stated Indian River Estates was not listed and then on
the Resolution it was listed. She believes Indian River Estates may not have
been discussed. She also addressed updated information received from the
county stated they would pay the base rate of $29.00. She had requested a
breakdown of this base fee and to date has not received the information. She
also addressed a response from the County Attorney.
6
The County Attorney stated the answer he provided was regarding the special
assessment not the rates used to support the basic water charge.
Com. Craft addressed the issue of when they were looking for a bulk water
partner. Port St. Lucie wanted to be the sole provider of the water, they did not
want a bulk water agreement.
Ms. Dwyer alluded to a letter she had received stating the City of Port St. Lucie
indicated they had a deadline, however she did not have the letter available at
tonight's meeting.
Com. Coward requested the date of the official final approval from the Board.
The MSBU Assistant stated in minutes for the 2005 meeting they alluded to the
Utility Resolution indicating the consolidation of districts and did not have
anything to do with the MSBU. The Board approved to proceed with the MSBU
in 2004 with the bulk water being prr,vided by FPUA.
Ms. Dwyer stated they were informed they would be independent. She
understands water rates increase they are opposing the base facility fee.
Com. Coward questioned where the base facility goes.
The Utilities Director stated the fees are used for fixed variable costs such as
debt (not the 10 million debt), insurance and some payroll costs. The smaller
the base of customers the higher the rate along with the other cities have built
their utility plant with grants. The county purchased existing plants.
Ms. Devon Zaia, Indian River Estates resident addressed the Board regarding the
rate increase and the base facility charge which she felt was too high.
Mr. Ron Borne, Pine Tree Drive addressed the Board regarding the increase aRer
2010 which could reach 40% by 2013.
Mr. Russ Erickson, Lakewood Park resident addressed the FPUA rates and stated
they were too high and stated many residents in Lakewood Park are on fixed
incomes and cannot afford increased rates.
Mr. Charles Cuomo, Indian River Estates resident, addressed the Board and
requested early disclosure of specifc details when such projects are being
presented to the public. The county may need to look to see if they have an
efficient system that would keep the costs down.
Com. Dzadovsky commented on his position being he believed they needed to
have a regional facility. He asked the Utilities Director how many employees she
had.
The Utilities Director stated they had 9 employees for over 12,000 customers.
Com. Dzadovsky commended the Utility Director for being able to keep the costs
down as much as possible.
Ms. Devon Zaia asked the Board to compare them to the smaller towns and their
costs.
Ms. Margaret McCorder, area resident, addressed the Board and stated she was
not informed of the base rate when she applied for her permit. She stated she
did not expect growth to help the cost after 2011.
The Utilities Director advised the Board of other projected utility customers in the
future.
Com. Coward questioned if there was a growth rate built into the figures.
Mr. Anderson stated they had not factored any growth rates in the figures.
Com. Coward stated he felt this was then a worse case scenario.
Com. Craft stated before he would even consider an MSBU in Lakewood Park the
costs would need to come down. Presently the costs are estimated at $10,000
per household.
7
It was moved by Com. Dzadovsky, seconded by Com. Craft (for discussion) to
support staff recommendation, "Table No. 4" as the proposed rate increase,
and; upon roil call, the vote was as foilows:
Com. Craft stated it was his opinion that table 3 would make more sense for the
rate payers and the stability of the utility. He expressed his concern with what
would happen if they did not meet the bond covenants.
Mr. Jay Globber, County Financial Advisor firm, stated there needs to be a plan
before approaching a rating agency and the best scenario would be to come into
compliance as soon as possible. The county has made all of its payments on the
bond and the bond holders have been made whole to date, the only violation is
on some of the covenants (default).
Aye's: Coward, Grande, Dzadovsky, Lewis; Nay's: Craft, motion
carried by a vote of 4 to i.
END OF PUBLIC HEARINGS
REGULAR AGENDA
VIII. SHERIFF'S OFFICE
Request authorization to apply for the 2009 COPS Hiring Recovery Program Grant
Consider staff recommendation to approve the St. Lucie County Sheriff's Office
submission of the 2009 COPS Hiring Recovery Program Grant (CHRP) electronic
application.
The Board asked if this grant would be eligible to be used for the SRO program.
The Chief Deputy stated the grant is not eligible for the SRO program only for
new positions or positions that were laid off. In the past they had used the grant for
equipment not for re-occurring payroll needs.
It was moved by Com. Grande, seconded by Com. Coward, to approve staff
recommendation, and; upon roll call, motion carried unanimously.
C6C- SHERIFF'S OFFICE
Authorization to apply for the Recovery Act: Edward Byrne Memorial Justice Assistance
Grant (JAG) Formula Program
Consider staff recommendation to approve the St. Lucie County's Sheriff's office
Submission of the electronic application for the Recovery Act: Edward Byrne Memorial
Justice Assistance Grant
It was moved by Com. Grande, seconded by Com. Craft, to approve staff
recommendation, and; upon roll call, motion carried unanimously.
BOARD COMMENTS
Com. Dzadovsky advised the Board and those present of a donation made by the Major
League Baseball Foundation for rennovation of two baseball fields at Martin Luther King
Dreamland Park in the amount of $39,000.
Com. Coward stated the donation was actually made by the Players Association.
Com. Grande thanked Karen Taylor, Animal Control for attending the City of Ft. Pierce
Commission meeting regarding the county's program.
Com. Coward stated he would like to have discussions on this issue in the future. He
believes there are some differences between the city and the county regarding the
8
program that need to be discussed.
Com. Grande advised the Board the Provinces issue on the City of Ft. Pierce Commission
meeting was taken off the agenda
There being no further business to be brought before the Board, the meeting was
adjourned.
Chairman
Clerk of the Circuit Court
9
04/09/09 ST. LUCIE COUNTY - BOARD PAGE
FZABWARR WARRANT LIST #28- 04-APR-2009 TO 10-APR-2009
FUND SUMMARY
FUND TITLE EXPENSES PAYROLL
001 General Fund 851,442.76 155,645.80
001188 Section 112/MPO/Fhwa/Planning 2007 27.43 0.00
001190 FTA Sec 5307 - Buses 05/06 127.00 0.00
001193 FDCA SLC Buildings Wind Retrofit pr 17,377.90 0.00
001424 Dept of Financial Services My Safe 619.20 0.00
001500 FDEM Emergency Mgmt Performance 149.51 0.00
001501 CSBG 2008-2009 Dept of Health and H 8,655.18 0.00
001506 Us Dept of Health Earned Income Tax 4,155.00 0.00
101 Transportation Trust Fund 14,134.97 81,112.88
101002 Transportation Trust/80o Constitut 21,992.96 0.00
101003 Transportation Trust/Local Option 2,385.94 0.00
101004 Transportation Trust/County Fuel Tx 5,847.72 0.00
101006 Transportation Trust/Irnpact Fees 914,685.60 0.00
102 Unincorporated Services Fund 18,812.49 0.00
102001 Drainage Maintenance MSTU 30,139.94 0.00
102809 Paradise Park Phase 2 SFWMD 2,461.00 0.00
107 Fine & Forfeiture Fund 19,879.73 0.00
107001 Fine & Forfeiture Fund-Wireless Sur 1,035.69 0.00
107002 Fine & Forfeiture Fund-E911 Surchar 33.13 0.00
107003 Fine & Forfeiture Fund-800 Mhz Oper 618.19 0.00
107006 F&F Fund-Court Related Technology 3,716.26 0.00
107204 FL Dept Juvenile Justice-DMC Civil 580.50 0.00
107205 Juvenile Justice & Delinquency Prev 1,307.34 0.00
140 Airport Fund 15,326.48 0.00
140001 Port Fund 47.91 0.00
160 Plan Maintenance RAD Fund 473.46 0.00
183 Ct Administrator-19th Judicial Cir 5,131.66 0.00
183001 Ct Administrator-Arbitration/Mediat 180.00 0.00
183006 Guardian Ad Litem Fund 1,096.29 0.00
184211 FDEP South SLC Beach Restoration 11,362.18 0.00
189201 FHFC Hurricane Housing Recovery Pla 13,271.20 0.00
189202 My Safe Florida Home 9,039.23 0.00
216 County Capital I&S 1,202.00 0.00
310001 Impact Fees-Library 108.75 0.00
310002 Impact Fees-Parks 34,303.69 0.00
316 County Capital 91,204.18 0.00
382 Environmental Land Capital Fund 263,565.50 0.00
901 Sanitary Landfill Fund 4,041.85 62,394.00
418 Golf Course Fund 19,787.91 0.00
451 S. Hutchinson Utilities Fund 112.33 0.00
461 Sports Complex Fund 17,371.92 30,039.00
471 No County Utility District-Operatin 18,722.57 0.00
479 No Cty Util Dist-Capital Facilities 5,690.91 0.00
491 Building Code Fund 1,022.49 0.00
505 Health Insurance Fund 24,522.69 1,633.70
505001 Property/Casualty Insurance Fund 3,032.34 0.00
611 Tourist Development Trust-Adv Fund 25,000.00 0.00
801 Bank Fund 31,040.31 0.00
GRAND TOTAL: 2,516,842.79 330,825.38
AGENDA REQUEST ITEM NO. IV-A
DATE: April 14, 2009
~ " ~ -
~ REGULAR [x ]
. .
- PUBLIC HEARING L ]
CONSENT [ ]
T0: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Daniel S. Mclntyre
County Attorney
SUBJECT: Resolution No. 09-115 proclaimingApril 19, 2009 as "Patriot's
Day" in St. Lucie County, Florida
BACKGROUND: Jay Wise, President of the St. Lucie River Chapter of the Sons
of the American Revolution has requested that this Board
proclaim Aprit 19, 2009 as Patriot's Day in St. Lucie Countjr,
Florida. The attached Resolution No. 09-115 has been
drafted for that purpose.
RECOMMENDATION: Staff recommends that the Board adopt the attached
Resolution No. 09-115 as drafted
COMMISSION ACTION: CONCURRENCE:
APPROVED [ ] DENIED
[ ] OTHER: - ~ ~ ~
Approved 5-0 Faye M. Outlaw, MPA
County Administrator
~
Review and Approvals
[X] County Attorney: [ JManagement & Budget: [ JPurchasing:
Daniel S. Mcintyre
Road & Bridge.: Parks & Recreation Director Solid Waste Mgr
[ JFinance:(check for copy only, if applicabte) Effective 5/96
~
RESOLUTION NO. 09-115
A RESOLUTION PROCLAIMING APRIL 19, 2009, AS
"PATRIOT'S DAY" IN ST. LUCIE COUNTY, FLORIDA
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has
made the following determinations:
1. Late in the evening of April 18, 1775, three men went to the Old Norfh
Church in Boston, Sexton of the Church Robert Newman, and at least two members
of the Sons of Liberty Captain John Pulling and Captain Thomas Barnard.
2. Captain John Pulling, a vestryman of the church, demanded the
keys to the church from Robert Newman and Newman gave the keys to him.
3. It is unknown who actually held the lanterns in the belfry, but the act
of Roberf Newman giving the church keys to Captain John Pulling saved
Newman when he was arrested the following day.
4. At least four men were waiting for the signal, the Sons of Liberty
knew the British Orders, Go to Lexington and arrest John Hancock and Samuel
Adams for Treason, and continue on to Concord and destroy a cache of arms
stored there.
5. The men we know that were waiting to ride were Paul Revere,
William Dawes, Dr. Samuel Prescott and Richard Devens. They were probably
more either spaced along the main routes out of Boston and or waiting with
the four we know. They rode in the night stopping to notify leaders of the Sons of
Liberty, members of Committees of Safety and Captains of local militias.
~
6. In the morning there would be thousands of armed citizens
gathered on viliage greens from Portsmouth, New Hampshire, south to
Providence, Rhode Island and West to Worcester, Massachusetts, and Hartford,
Connecticut. The most famous wouid be at Lexington, Massachusetts where on
the green the shot heard around the world was fired and the second most the
bridge at Concord, where the British were turned back to Boston.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
St. Lucie County, Florida, that this Board does hereby recognize the men who put
everything on the line so that we could be free, and prociaims April 19, 2009, as
"PATRIOT'S DAY" in St. Lucie County, Florida.
PASSED AND DULY ADOPTED this 14'h day of April, 2009.
ATfESI': BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIRMAN
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
~
AGENDA REQUEST ITEM NO. IV-B
~ t r ~ _ ~ DATE: April 14, 2009
~ REGULAR [x ]
: .
PUBLIC HEARING [ ]
CONSENT[]
T0: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Daniel S. Mclntyre
County Attorney
SUBJECT: Resolution No. 09-133 proclaiming April 28, 2009, as
"TREASURE COAST VOLUNTEER APPRECIATION DAY" in St.
Lucie County, Florida.
BACKGROUND: Sydney Liebman, Editor of Luminaries, a Scripps Treasure Coast
weekly supplement has requested that this Board proclaim April
• 28, 2009 as "Treasure Coast Volunteer Appreciation Day" in St.
Lucie County, Florida. The attached Resolution No. 09-133 has
been drafted for that purpose.
RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution
No. 09-133 as drafted.
COMMISSION ACTION: CONCURRENCE:
APPROVED [ ] DENIED
( ] OTHER: Approved 5-0 ~ ~
Faye M. Outlaw, MPA
County Administrator
Review and Approvals
[X] County Attorney: f ~ ( ]Management & Budget: [ ]Purchasing:
Daniel S. Mclntyre
Road B Bridge.: Parks & Recreation Director Solid Waste Mgr
[~Finance:~check for copy only, if applicable) Effective 5/96
~
RESOLUTION N0. 09-133
A RESOLUTION PROCLAIMING APRIL 28, 2009,
AS "TREASURE COAST VOLUNTEER
APPRECIATION DAY" IN ST. LUCIE COUNTY,
FLORIDA
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has
made the following determinations:
1. Governor Charlie Crist and the Florida Cabinet have proclaimed April to be
Florida Volunteer Month, and this month was established as the official time to recognize
and celebrate the efforts of volunteers at the local, state and national levets.
2. Volunteerism strengthens communities, improves social problerns and
enhances the overall quality of life for all citizens, including children, seniors, those who
are disabled, impoverished, imprisoned, homeless, physically or mentally itl, or
otherwise in need of assistance.
3. Volunteering changes the lives of volunteers in a positive way by increasing
self confidence, self-esteem and physical well-being; offering the chance to make new
friends; and providing opportunities to learn new,skitls and abilities.
4. Volunteerism is proven to have a positive influence on businesses that are
socially responsible by increasing employee morale, loyalty and teamwork, and buildin~
goodwill toward the company.
5. Nonprofits, charities, community and faith-based ~roups, schools, volunteer
centers and national service programs in St. Lucie County have joined together with
state and local governments in celebration and praise of volunteers who have given
tirelessly and selflessly to the service of others.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St.
Lucie County, Florida:
1. This Board does hereby proclaim April 28, 2009, as "TREASURE COAST
VOLUNTEER APPRECIATION DAY" in St. Lucie County, Florida.
2. This Board ur~es the citizens of St. Lucie County to promote the spirit of
volunteerism; to observe the day with appropriate activities, programs and ceremonies
supportin~ volunteerism; and to participate and enga~e others in volunteer activities
now and for as long as they are able.
PASSED AND DULY ADOPTED this 14`h day of April, 2009.
ATTEST: BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIRMAN
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
e~
- _ LL " AGEN~A REQVEST ITEM NO. VI-B~f
~ATE: Apri) 14, 2009
• REGULAR [ ]
a ~ .
_ _ .
PUBLIC HEARING [ ]
CONSENT [xx]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY (DEPT,): County Attorney JoAnn Riley
Property Acquisition Manager
SUBJECT: Newberry Fields - Donation of Right-of-Way - South Jenkins Road
5& 5 Enterprises, Inc. - 28 feet - Resolution No. 09-129
S& 5 Rentals, L.L.C. - 26 feet - Resolution No. 09-130
Cornerstone Fort Pierce Development, LLC - 29 feet - Resolution No. 09-131
BACKGROUND: Please see attnched memornndum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION:
Staff recommends that the Board accept the Special Warranty Deeds, authorize the Chair to sign
Resolution Nos. 09-129, 09-130 nnd 09-131 nnd direct staff to record the documents in the Public
Records of St. Lucie County, Florida.
COMMISSION ACTION: CONCURRENCE:
~ APPROVED [ ] DENIED
[ ] OTHER: -
Approved 5-0
Faye W. Outlnw, MPA
County Administrntor
Review and Approvals
i ~ ~
[XXJ County Attorney: [XX] Public Works Director: [XXJ County Surveyor:
Dan McIntyre Don West Ron Harris
i
[XX] Originating Dept.: [ ] Road 4 Bridge: [ j OMB:
JoAnn Riley
5:\ACQ\WP\Right ot Way Donations\Newberry Fields\Agenda Request.wpd
~
~ ~ ~
INTER-OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
•
o. ~ s
TO: Board of County Commissioners
FROM: JoAnn Riley, Property Acquisition Mannger
DATE~ April 14, 2009
SUBJECT: Newberry Fields - Donation of Right-of-Way - South Jenkins Roc?d
5& 5 Enterprises, Inc. - 28 feet - Resolution No. 09-129
5& 5 Rentals, L.L.C. - 26 feet - Resolution No. 09-130
Cornerstone Fort Pierce Development, LLC - 29 feet - Resolution No. 09-131
BACKGROUN~:
Newberry Fields is within the jurisdiction of the City of Fort Pierce, at the Northwest corner of
Okeechobee Road and South Jenkins Rond. During the site plnn review process, our Public Works
~epartment requested right-of-wuy nlong South Jenkins Rond.
We have attnched the Special Warrunty Deeds for your review nnd ncceptance.
RECOMMENDATION:
Staff recommends that the Bonrd accept the Specinl Warrnnty Deeds, authorize the Chnir to sign
Resolution Nos. 09-129, 09-130 nnd 09-131 und direct staff to record the documents in the Public
Records of St. Lucie County, Florida.
Respectfully submitted,
~ ~ 1
a
L;~,~ti ~
( JcAnn Riley
Property Acquisition Mnnager
5:\ACQ\WP\Right of Way Donations\Newberry Fields\Agenda Memo.wpd
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This Docwnent Prepared by:
Greenberg Traurig, P.A.
401 East Las Olas Boulevard, Suite 2000
~'ort Lauderdale, Florida 333o1
Attention: Jonathan S. Gelman, Esq.
Part of Tax Parcel ID#: 2419-321-0001-0(}0/5
SPECIAL WARRANTY DEED
This Indeahue, Made this day of , 200~ A.D., Belween S& S Enterprises, Inc., existing
under the iaws of the State of Florida, whose address is 400 High Point Drive, Suite 500, Cocoa, Florida 32926,
grantor, and St. Lucie County, a political subdivision of the State of Florida, whose address is 2300 Virginia
Avenue, Fort Pierce, Florida 34982, grantee.
Wimesseth that the GR.AN'fOR, for and in consideration of the sum of $10.00 DOLLARS, and other good and
valuable consideration to GRANTOR in hand paid by GRANTEE, the receipt whereof is hereby aclrnowledged, has
gcanted, bargained and sold to the said GRANTEE and GRANTEE'S heirs, successors and assigns Forever, the
following described land, situate, lying and being in the County of St T.,ucie, State of Florida to wit:
See Exhibit "A" attached hereto and made a part hereof.
Subject to: A certain Non-Exclusive Utility Easement Granted to Comerstone Fort Pierce Development, LLC,
recorded in Book Page , Public Records, St Lucie County, Florida and restrictions,
reservations and easements of record, if any provided, however, that this reference shall not serve to reimpose the.
same; and taxes accruing, subsequent to December 31, 2048.
Grantor specially warrants the title to said property only against the lawful claims of persons claiming by, tluough or
under Grantor, subject to the foregoing exceptions set forth in this deed.
In Wifiess Whereof, the grantor has hereunto set its hand and seaI the day and year fizst above written.
Signed, sealed and delivered in our presence:
S& S Enterpr' Inc., a Florida corporation
~~Jt-.~aJ " sP ` By: F (seal)
Printed Name: Name: t ~
Wi~ess: Its: fS
_ (
~
Pnnted Name: SUS/¢itl L• %~7/Y! i A1
W imess:
FTL f 07217258v1 COFFMANF December 24, 2008 102103.010100
STATE OF FLORIDA
COUNTY OF _~,~~j ~
~0~9
The foregoing instru ent was acknowledged before me this ~o~~ay o ~d s by
`T •~a ~n; , the fi~ S; n1 ~ n-~- of S& S Enterprises, Inc., a Florid orpordtion,
on behalf of the company. He/~ is rsonally l~own o me or he/she has produced his/her
[state] driver's license as identification.
Notary Pu ic:
Printed Name.
My Commission E~ires:
[NOTARIAL SEAL]
, ...........................................n
LAURq M. MOfFETT
?~y?,PP
a2 COIIIf11~DDO4~SZB
~7t~lq~ ~~/P/2000
~ ip`~ ~ 00110b Y1IY ~a~~~b'1:
~M~~NNMN~MN~M~~ M~
FTL 107217258v1 COFFMANE December 24, 2008 102103.010f00
EXHIBIT "A"
~....~C~" ~~~~~`~~~I~?~
°arcel E
~J~r~ner: 5 ana S Ent~rprises knc. ~
z~?~U-~z ~-o~~o~~-coa~
Being a strip of l~nd, 28.Q0 f~et in width, lying in S~ction ~G, ToL~~nship 35 Sottti;, Rang~~ ~(1
East, 5l. 1_u~ie Couniy, Fiarida. Said ~trip being more partic~tlariy describeJ as follaws:
1'hs West 2B_00 feef or the Toflawtng d~SCtik3~d parce{, as recordeci in C~f-~~cial i~~e~r~ Bc;~l:
1193; paga 7~~8, puOlic feco~ds o~Sl. I~UCi~ Ca~.fnty, F(orida.
P, parcer oz fand I;~ing 1n Sectian 19, Totrlnshio 3~ Saut~, Range ~U ~ast, St_ ~ucie
~ouniy, Flori~a; heing rnor~ ~articularly described as folfo~~rs;
Cor,~mence at th~ inter~~ciion ot thA South~rly~ right oi way (ins or Okee~hube~ Road
ia 12G iooi wide nr~~: o~ ~ay) with the ~ast righi of w2y fine of ,1~f11:ir,s Roacl ~ an f~G
faoi wide rig~t af way) and thence S 01 °50';8" VV, along tiie `2si ngni o; v~ay lin;~
Jenkins Road, a ciistance aT 10.64 ieet, ti~ence continuE S Ci1 °50°38° W, along said
righi ~f way line, a disCanC~ af 2~3.,'7 feat to ti-~~ POf1~IT G~ B~GiNNING: ih~n~;
coniinued 5 G9 °5Q'38" NJ; afong said rigi~~ a~ way {ine, ~ distance c~f
160.08 feet; thence ~ast a distance of a2?.$0 teet; thence N 0~°; 2'~ r"'F_,
a distance ort 4?7.16 feet; the~rce S'1 °55'3~'" W, a~cfisfan~F of ?2~ .7? fe~t; thence S
10°0~'29" E, a distance af 261,Qo f~et; thence 1/~lest a distance of 5i35.?~ i~e; ia the
POINT OF BEG{Ni~lfNG; containing 3.~10 acres, irregular sh~ped parc~i w[zt~ 16u^.Or,
lroriiage on Jenkir~s Road,
Said str~p contains ~,482 squara f~e~, more ar ies~.
FTL 107217258v1 COFFMANE December 24, 2008 1021Q3.010100
_
~ ~ ~I'~~ ~
P:)1NT OY r~~,(~ F LIY~C. f j~DtF$1~ f~ f
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Tnts drowing does no3 reoreseni ~ si.~-ra+ ,u~ ~a! pES'"Rwnc~v F-~
o boundery survey anc I~based ~nwvarr~• Frclds at ~ t. ~'ier,ce i
on ofifc= informatlon onl , ~
s. il~~e w~xir;, =~o4u,F ~
INCO?PCTc~T~n
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{ ~ I 10 ICK NR • mCS SY MhMM NtiC s~ caa~an.-uw wa a~ a..~.f s~..~
F M0. ' R:V1~la.~ OAr BY P~'~'l-,oei~ T~ w's~ aA5 ! o.Yf. ~ J cv
CO°YF3Gi~f'f O 2DGo ~Y C";, Ii:C.. ?ROFTS901VAL StJR~'£YORS AN~ 11APFEPS ~ pro~rlnc Nomc Nsv~oerry ~~dds eicatcn
, i
_ •
`~~1 .I~.
RESOLUTION NO. 09-129
A RESOLUTION ACCEPTING A
SPECIAL WARRANTY DEED
ON BEHALF OF ST. LUCIE COUNTY, FLORIDA
BE IT RESOLVED by the Board of County Commissioners of St. Lucie County,
Florida, thut:
The foregoing SPECIAL WARRANTY ~EED from 5& 5 Enterprises, Inc. is duly
accepted on behalf of St. Lucie County this 14'h day of APRIL, 2009.
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
Chair
ATTEST:
Deputy Clerk
APPROVED AS TO FORM AND
CORRECTNE55:
BY:
County Attorney
5:\ACQ\WP\Right of Way ~onations\Newberry Fields\Resolution No. 09-129.wpd
This Uocument Prepared Uy:
Gre~~~Uer~ Trauri~, l'.A.
~i01 East Las OEas Boulevard, Suite 20U0
Fort Lauderdale, Flarida 33301
Attention: Jonathan S. Gclman, ~sq.
Part of Tax Parccl ID~: 243 9-322-0002-OOQ+'~
SPECIAG ~V aRR AN7'Y DEE~
Tl~is Tndentun, MaJc this day of , 200~ A.D., BCIv.'CCI] SB.S Retuals, L.L•.C., e~isiin~
undcr d~e laws of' the St~ue oti Florida, ~~~I~ase address is 400 High Point nrivc, Suite ~00, Cocaz. Florida 3292G,
grantor, and St. Lucic County, a political suUdivision of the State of Flo-ida, whose <tddress is 2300 Vir~,inia
,~venue, Fort Pierce, Florida 34982, brantee.
~'~'itnesseUi tt3at tlie URAN"1'UX, for and in consideralion of tne sum of ~IU.UU llOLLA1Z5, and other good and
valuable consideration to GRAI~TOR in hand paid by GRANTEL, th~ reccipc wl~ereof is hereby acknowledged, ha5
grant~d, Uargaincd and sold to the said GRANTE~ and GRANTLL'S heirs, successors and assigns iorz~~er, d~e
folEowin~ dcscribcd I;~~d, sin~atc, lying ar,d bcing in the County of St. Y,ucic, Siatc of 1'lorida to ~~~ir.
See fkt~iUit "A" attacl~ed hereto and i~~ade a part hcreof.
5ubject to: A cestain T`'on-T~~clusive Utility L-asement Granted to Conierstone Fort Pierce D~velopnteut, LLC,
r~cordcd in Book Pa~~ _ , Public Records, St. Lucie Counry, Ftorida and restrietions,
resen-ations and easc:ments of'recard, if an~~ provided, however, tl~at this refercnce shail not sen~e to rcimpose the
samc; and caxes accruing, subscquen~ to December 31, 2UOS. .
Grantor specially ~i~arr~~nts the title ta said property only aa~inst d~e lawful ciaims of persons c[aiming by, d~roueh or
under Grantor, subject to the foresoing exceptions set forth in this deed.
ln ~'Vitaess'~~'hereof, d~e gi3nior has hereunto sct its hand and seal the day and year first above. written.
Siened, sealed and delivered ic1 our presence (as to Both):
S&S Rentzils, L.L.C.. a Florida imited liabilin~
compan}' .Y.
Printeci Namc: By; (seal)
N~imcss: Natne: . Shgr.' f TT~~~ _
res: pta~a~a
~ . ~s '3vrZ1~'~-~ ~ ; _ . .
PnnredName: . tI. J!`- A/ ~ 5 Name: B,ld.
SimDki E___~._~
FVitncss; ItS: ~anages
FTL f0721?256v1 COFFMANEDecember24, 2008 f02~03.010100
STr1TG OF FLURIDA
CoU'~'TY OF 3 r~-n c-c~
r -
The forc~oiqg strum~nt ~~-as acknowledged bcforc m~ ihis ciay o'€~.. ~00~ by
ihe Yl'1`7vr,- _.af3&~-R+:Ai~ Is, L.L.C.,
T'I~~ted Iiability
Co3npany, on behalf nf tlie comPany. He/S~ i. ` er~ nally knnwn to m he/she hac ~roduced his/her
(statc] driver's [icensc as identi icanon. n ~
~
Notarv Pui~~~c. ~ '~..o~ ~ - d'"
Printcd Namer• J /
My Commission E~cpires:
~u..~.......,...~...•i.........~•.~...sun..~ .
~rrorAxr~~. s~aL~ ~ ~1URA M. MOFFETT
"~~•-v;~'*% Commf Q08073526 '
•
Exp~res ttl9I2009 '
: _ Ec~.~ ttw t800}<92~ZSa~:
STATE OF FLORIDA ~ ;
~:onda Notary Acsn., tric
~ ~.UU~~? ~F'~rv,C'~~~ i ..w...n.. a~...~.n...i
The foreg~ing insmnnent w~~ :~cknowiedgect bef~r~ me ri~is day of _ 2[}0~ hy
"T-~ S~ I~r`p~ ~~I'.5' dze ~-~a ~ ,~o~ als, L.L.C., a Florida limiied iiabiliry
company, on behalf o
r~campany. Hc!~Y~ ' pe~sonaIly known to mc heJshe ha~ produced his:'hcr
[state] dnver s ~cense as i ~ ' - .
Notary Pub ~l-c:'~ Uu - ~ ~
Printcd Na~ •
My Comniission Lxpires:
[NOTARIAL SLAT.~ •
....~.........,»,..«.».....s
~~I.AURA M. MOfFETT
- w~"" Gomrrst7 OQ0173528
3Y:~'~~.`'_ Ex~rosllfB/20D9 :
~ Eu:+ae~0 trirv l~)~32.t2542
:~4,4~+~~;~ ~
~ FHodO ~NOtary A~.. Ine
6 w rsw.••.~..••.... i
FTL 10721T25&u1 COFFMANE December 24, 2008 102f03.010Y00
Legal Description
Parcel 7
Owner: S and S Rentals LLC
Tax I D: 2419-322-0002-000/5
Being a strip of land, 26.00 feet in width, lying in Section 19, Township 35 South, Range 40
East, St. Lucie County, Florida. Said strip being more particularly described as follows:
The West 26.00 feet of the following described parcel, as recorded in Official Record Book
2898, page 1570, public records of St. Lucie County, Florida.
A parcel of land lying in Section 19, Township 35 South, Range 40 East, St. Lucie
County, Florida, being more particularly described as follows:
Commence at the intersection of the Southerly right of way line of Okeechobee
Road (a 120 foot wide right of way) with the East right of way line of Jenkins Road
(an 80 foot wide right of way) and thence S 01 °50'38" W, along said East right of
way line of Jenkins Road, a distance of 10.64 feet to the POINT OF BEGINNING:
thence continue S 01 °50°38" W, along said East right of way line, a distance of
243.77 feet; thence East, a distance of 505.70 feet; thence N 18° 04°29" W, a
distance of 261.06 feet; thence N 71 °55'31" E, a distance of 221.77 feet; thence
. N 01 °32'47" E, a distance of 87.44 feet to a point on the South line of NSLRDD .
Canal #38; thence N 89 °46'42" W, along said South line, a distance of 56.17 feet;
thence S 71 °55'31" W, a distance of 202.25 feet; thence N 18°02'48" W, a distance
of 25.00 feet to a point 10.00 feet distant Southeasterly, by right angle measurement,
from the aforesaid Southerly right way line of Okeechobee Road; thence
S 71 °55'4p" W, parallel with and 10.00 feet distant from said Southerly right of way
line, a distance of 393.26 feet to the POINT OF BEGINNING; containing 3.712
acres.
Subject to all easement, restrictions, limitations and/or rights of way of record.
Said strip contains 6,450 square feet, more or less.
Parcel 7
SKETqi AND lEGA1 DESCRIP710N FOR:
Newberry Flelds ot Ft. Pierce
~ ST. WCE COUN
lY, FLORIOA
3 REVISE CALL IN DESCRIPTION 04-07-09 DWS I N C 0 R P 0 R A T E D
2 REV15E LEGAL DESCRIPTION 12-12-08 JAS PROFSSSIONAL SUNVSYORS AND YAPPSR.S ~ a~ ~
cIIrrmc~a or ~trreoxnrr~oN ie uoe N/A 3 OB
ca~row,h ars~a ru~~ ~ / 07-1101-03-01
1 REVISE OWNER NAME 9-24-OS DWS Po~~~, ~~y ~TM ~y ~y~ ~,~TM ~ a~ ~ ~hK1a~ Sh~t
PAW pl'!. R KWI TNIAXASSFE, iL Jt7p}
N0. REVISIONS DATE BY (eao> xe-ioes (eso> a~eua p.y~.g ~ ~ 3
COPYRIGHT 0 2006 BY GCY, INC., PROFESSIONAL SURVEYORS ANO MAPPERS Drowing Nome: Newbercy Flelds aketch
SOUTHERLY RIGHT-OF-WAY UNE OF
NORTH ST. LUCIE RIVER DRAINAGE DISTRICT CANAL ~38
`120 R N89'46'42"W
~ 56.17' ~
~ P, 0 ~
Z R NE Z~2.25~ ~ -
w ~ ~ P.~ u ~ ,~~•~1 N~
W ~ g E ~~W ~ y~ ~.55 ~
o~ Z G N~ ~~R
OK~~C
~gEE R°P' o N~
N• 51 ' Z•
a v`a 0 K 5~ ~E / Mw ~ g93.26 op ~p ~p~ 22~ 11
5~~~55, 4p N~,.yg 3
S01'50'38"W • •
10.64' •
• 6450 SQUARE FEETt
c~
z y
z I ~
W J ~ OWNER: ~
m~ i ~ S AND S RENTALS, LLC ~y
0 a 3 ~i
z W M NC~
~ 'O~
d a ~
~ N
~ WEST 26 FEET OF LANDS DESCRIBED
I IN O.R.B. 2898, PAGE 1570.
~ ST. LUCIE COUNTY, FLORIDA
( ~ ~ ~
EAST 505.70'
' 40' 40' •
~
0 0
a° N
a ~
~
o~ z
Y
~I ~
W E
z
~
rn ~
tn " Q S
Z o 3 0 ~oo
~ U ~
Y N o
Z W ~ 1"=100'
W ~ ~
~ ~ ~ LEGEND
w I R/W = RIGHT-OF-WAY
~
No~: Parcel 7
This drawing does not represent
a boundary survey and is based SKETCH AND LEt~AI DESCRIP110N Fqt:
on office information only. Newberry Flelds at Ft. Pleres
sr. ~uaE cauNrr, ~oRw~
3 REVISE CALL IN DESCRIP110N 04-07-09 DWS 1 N C 0 R P 0 R A T E D
2 REVISE LEGAL DESCRIPTION 12-12-08 JAS PROFSSSIONAL SURVSYORS AND YAPPSRS ~K paGc FN s pewY~y Na;
CsrmlCr7E OF ~u7'eowz~?TtON LB 4308 1'~100' 3/08 07-1101-03-01
1 REVISE OWNER NAME 9-24-08 DWS ~E Tu~u~ss~ °c~~
ro eoz ~~sa • isos sw rnxn~ Hwr. i~o cawaiwrxn~ w~ Draw~ B~c qNdc~ SI+Mt
~ PAUI CITY. ii ]~YYI TMINUSSFF. iL 3TJ07
N0. REVISIONS DATE BY (eoo) aee-ioee (eso) s~e-esse J,A.S. D.W.S 3 OF 3
COPYRIGHT ~ 2006 BY GCY, INC., PROFESSIONAL SURVEYORS AND MAPPERS Drowing Name: Nawberry Flelds sketch
RESOLUTION NO. 09-130
A RESOLUTION ACCEPTING A
SPECIAL WARRANTY DEED
ON BEHALF OF ST. LUCIE COUNTY, FLORIDA
BE IT RESOLVED by the Board of County Commissione~s of St. Lucie County,
Florida, that:
The foregoing SPECIAL WARRANTY ~EED from 5$ 5 Rentals, L.L.C. is duly
nccepted on behalf of St. Lucie County this 14"' day of APRIL, 2009.
BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
Chair
ATTEST:
Deputy Cle~k
APPROVED AS TO FORM AN~
CORRECTNE55:
BY:
County Attorney
5:\ACQ\WP\Right of Way ~onations\Newberry Fields\Resolution No. 09-130.wpd
This Document Prepared by:
Greenberg Traurig, P.A.
401 East Las Olas Boulevard. Suite 2000
Fort Lauderdale, Florida 33301
Attention: Jonathan S. Gelman, Esq.
Part of Tax Parcel ID#: 2419-332-0001-000/9
SPECIAL WARRANTY DEED
This Indenture, Made this day of , 2009 A.D., Between Cornerstone Fort
Pierce Development, LLC, a limited liability company existing under the laws of the State of Delaware,
whose address is c/o Cornerstone Real Estate Advisers LLC, 180 Glastonbury Boulevard, Suite 401,
Glastonbury, Connecticut 06033, Grantor, and St. Lucie County, a political subdivision of the State of
Florida, whose address is 2300 Virginia Avenue, Fort Pierce, Florida 34982, Grantee.
Witnesseth that the Grantor, for and in consideration of the sum of $10.00 DOLLARS, and other good
and valuable consideration to Grantor in hand paid by Grantee, the receipt whereof is hereby
acknowledged, has granted, bargained and sold to Grantee and Grantee's heirs, successors and assigns
forever for right-of-way purposes, the following described land, situate, lying and being in the County of
St. Lucie, State of Florida to wit:
See Exhibit "A" attached hereto and made a part hereof (the "Property").
Subject to: Restrictions, reservations and easements of record, if any provided, however, that this
reference shall not serve to reimpose the same; and taxes for 2009 and subsequent years .
Reserving to Grantor: and its successors and assigns, the privilege and easement for the installation,
maintenance, operation, repair, replacement or renewal of a municipal-owned electric, water, sewer and
natural gas utilities, in, under, upon, along, over and across the following parcel located on the Property,
to wit:
See Exhibit "B" attached hereto and incorporated herein (the "Easement Parcel"),
Together with the right of access, ingress, and egress, over, across, and through the Property to the
Easement Parcel. Grantor may cut or trim trees, bushes and saplings growing upon or extending over the
Easement Parcel so far as may be reasonably necessary in the installation, maintenance, operation, repair,
replacement or renewal of said utilities. Patrolling said easement shall not constitute grounds for a claim
for damage. The easement rights herein reserved may be assigned in whole or in part. The Grantor will
indemnify and save the Grantee harmless from any damages, injuries, losses, claims, demands or costs
proximately caused by the sole fault or negligence of the Grantor, its representatives, subcontractors, or
agents in the installation, maintenance, operation, repair, replacement or renewal of said utilities and the
equipment and facilities connected therewith, over and across the Easement Parcel. Provided, however,
that regardless of whether any such obligations are based on a tort, contract, statute, strict liability,
negligence, product liability or otherwise, the obligations of Grantor under this indemnification provision
sha]] be limited in the same manner that would have applied if such obligations were based on, or arose
out of, an action at law to recover damages in tort and were subject to Section 768.28, Florida Statutes, as
1
FTL 107, 259,182v1 102103.010100
that section existed at the inception of this instrument, and that the maximum amount of indemnity to be
paid under this provision, for a single claim or occurrence by any one person, shall not exceed the sum of
$100,000.00 for any claim or judgment, or portions thereof, subject to the ma~cimum sum of $200,000.00
as the result of all claims and judgments arising out of the same incident or occurrence. It is understood
and agreed that upon any assignment by Grantor of the easement and privileges created in this
reservation, Grantor shall thereafter be released from all obligations under this instrument relating to the
easement rights reserved hereunder which arise subsequent to such assignment.
And: Grantor specially warrants the title to the Property only against the lawfui claims of persons
claiming by, through or under Grantor, subject to the foregoing exceptions and reservation set forth in this
deed.
In Witness Whereof, the grantor has hereunto set its hand and seal the day and year first above written.
Signed, sealed and delivered in our presence:
Cornerstone Fort Pierce Development, LLC,
a Delaware limited liability company
Printed Name: By: Massachusetts Mutual Life Insurance
Witness: #1 Company, its Managing Member
By: Cornerstone Real Estate Advisers,
Printed Name: LLC, its Agent
Witness: #2
• By: (seal)
Name:
Its:
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of , 2009 by
the of
Cornerstone Real Estate Advisers, LLC, the Agent of Massachusetts Mutual Life Insurance Company, the
Managing Member of Cornerstone Fort Pierce Development, LLC, a Delaware limited liability
company, the above-named Grantor, on behalf of the company. He/She is personally known to me or
he/she has produced his/her [state] driver's license as identification.
Notary Public:
Printed Name:
My Commission Expires:
[NOTARIAL SEAL]
2
FTL 107, 259,182v1 102103.010100
EXHIBIT "A" - Property
Lega~ Description
Far~eE 4
Owner; r~K Tradino ~ompany
i~x iD: 24' 9-332-~00 i-D00!~
Be~ng a 5t!'ip oT iand, 29,U0 fsei in width, lying in Section 19, Towns~ip 35 So~rth, P,ange 4p
~as;, Si. ? ucie County, Fkorid2. Said strip being more particwar}y described as fofiow;;
i he Wesi 29.00 feet of the f~liawing dQscr;beci ~ercel, as recorded in Of~~cia! ftacord Book
~~7, ~~9~ ~ a~~, public records or Si. Zucin Counry, ~forida,
s he North 20G feet of the Nlrl,r of the SW pf the SW of 5ectior 19, Townshio
35 Sovth, Rarge 4Q East, exc~p~ing therefram the West 40 fee; of tne tVorth 200
fie~` a; the NW of the SW of the S1N af 5ectian i 9, 7~wnsh'rp 35 Soutn,
Range 40 ~asl, S:. Lucie Couniy, Floriaa,
Said strip contains 5,800 SqU~re feei, mare or Iess.
Exhibit A - Page 1
FTL 107,259,182v1 102103.010100
I ~ , ,
i ~
i I ~
i I. ~ ~ _
~ i I i
~ o ,oc
I ~ I ~ S
!
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~ I ! .
~ ! I ( -=~=ND
I~( ~ R!w = R~Gh
~-O~-WP,y
e~ I
p~ I NORTN UN~ OF SW i/4 I
~ ~ I ~C1 5W 1/4 0~ ScCTIDN 19 ~
i ~
( ~ ~ 25' JWtJEP.: ' i ~
,a ~ F Y lRADING CO~APAhY I
~ F NORTFI 2D0 rG_T 0= NVt' 1/4 Or 5W i/4 , J
Or THt SW i/4, SEGTION ? g, : N ~
~ T~WhSHI? 35 SOUTH, RANG= 4p ~p.~T i~
I /~j^--SB00 SDUARt F~T= { ~
1 / ~ i
v~sr zs.oo ~ o- v.+~QS osr~~a~ iH o.~.e. ea~. I
i PAGE t560, 57, LUGIE CDUN'iY, Ft„ORtpq I
I ! ~i o
I I ~ p ~SOU'S'H t1N~ OF NORTH 200' OF NW 1/~
i~( y I o~ sw t/4 0~ sw ~/a o= s~c~oN ~ s I
,
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Y
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a J~
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i W
'
~
~
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i~, ;
ucr~ Parcpl ; ~
+ This drowino does not represent ~
! o boundary aurvey ond is baeeo I~ ~'~m ~°'s"-mP'tta+ ~
on ofr`~ce irtrormation only, Newbmry Fidds a: F+ Pimcz
!~~l ~~f
f sr, wca= c»urrr„ n.awa
iH c 06P Of.6T6D
r~wra~o~a~. aoRVercxs ~xn
I I I ~mxaa o. ~s
um~ t~r n. t w...,. «o:
.o.a ~,,,c a.~ . .u,.w+s~ ome ~+'-~oc~ I s/~ f rn-nD'~-avp,
r.u err~.
n s~ ~
uVi(am~m a'~"^^ ~
i~~ Ftit
Nc i REVSS~ars i o~r ~ e~ nam ~...,m (
CU°YR(~ G 2UQ6 BY GrY, Flr.. PRDiTSStONrI SUP~ J•/`. ~ D•~"j. ' ~
YORS AN'~ IAAVPr725 R9wn9 Nomc N
•m"«*y «+b. ~katen
Exhibit A - Page 2
FTL 107,259,182v1 102103.010100
RESOLUTION NO. 09-131
A RESOLUTION ACCEPTING A
SPECIAL WARRANTY DEE~
ON BEHALF OF ST. LUCIE COVNTY, FLORIDA
BE IT RESOLVE~ by the Board of County Commissioners of St. Lucie County,
Florida, thnt:
The foregoing SPECIAL WARRANTY DEED from Cornerstone Fort Pierce
Development, LLC is duly accepted on behalf of St. Lucie County this 14'" dny of APRIL, 2009.
BOARD OF COVNTY COMMISSIONERS
ST. LUCIE COVNTY, FLORIDA
BY:
Chcir
ATTEST:
Deputy Clerk
APPROVED AS TO FORM AND
CORRECTNE55:
BY:
County Attorney
5:\ACQ\WP\Right of Way Donations\Newberry Fields\Resolution No. 09-131.wpd
~
AGENDA REQUEST ITEM NO. VI-B-2
~ ~ ~ - ~ ~ DATE: April 14, 2009
s
• ~ REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT[X]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Daniel S. Mclntyre
County Attorney
SUBJECT:
Resolution No. 09-118 - Supporting House Bi11451, which, if passed, would require sterilization of dogs and cats
of specified age; amending Section 828.27, Florida Statutes, to establish certain provisions; and authorizing St.
Lucie County to enact ordinances requiring the licensor of certain animals to be exempt from sterilization.
BACKGROUND: ~
Commissioner Charles Grande has requested that this Board Support House Bi11451. The attached Resolution No.
09-118 has been drafted for that purpose.
PREVIOUS ACTION:
RECOMMENDATION:
Staff recommends that the Board adopt the attached Resolution No. 09-118 as drafted.
COMMISSION ACTION: CONCURRENCE:
~ APPROVED [ ] DENIED
[ ] OTHER: Approved 5-0
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
~
County Attorney: Management & Budget Purchasing :
Daniel S. McIntyre
Originating Dept. Other: Other:
Finance: (Check for Copy only, if applicable) _ Eff. 5/96
~
RESOLUTION NO. 09-118
A RESOLUTION SUPPORTING HOUSE BILL 451 WHICH,
IF PASSED, WOULD REQUIRE STERILIZATION OF DOGS
AND CATS OF SPECIFIED AGE; AMENDING SECTION
828.27, FLORIDA STATUTES, TO ESTABLISH CERTAIN
PROVISIONS; AND AUTHORIZING ST. LUCIE COUNI'Y
TO ENACT ORDINANCES REQUIRING THE LICENSOR OF
CERTAIN ANIMALS TO BE EXEMPT FROM
STERILIZATION
WIiEREAS, the Board of County Commissioners of St. Lucie
County, Florida, has made the following determinations:
l. Pet overpopulation has become an increasing threat to
Public Health and Safety within certain areas in the United States.
Unsterilized animals result in high numbers of unwanted pets,
overcrowding at animal care centers, and high rates of euthanasia.
. 2. House Bill 451 amends Section 828.27, Florida Statutes,
to establish certain provisions; and also requires the
sterilization of dogs and cats that are released from animal
shelters or animal-control agencies.
3. This Board believes it is in the best interest of St.
Lucie County, and the well-being of the citizens of St. Lucie
County, to support House Bill 451.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of St. Lucie County, Florida:
l. This Board does hereby support House Bill 451, which, if
passed, would require sterilization of dogs and cats of specified
age. The Bill would also amend Section 828.27, Florida Statutes,
to establish certain provisions and authorize St. Lucie County to
~f
~
enact ordinances requiring the Licensor of certain animals to be
exemgt from sterilization.
2. The County Administrator is hereby directed to provide
copies of this resolution to the St. Lucie County Legislative
Delegation.
After motion and second the vote on this resolution was as
follows:
Chair Paula A. Lewis XX
Vice-Chair Charles Grande XX
Commissioner poug Coward XX
Commissioner Chris Dzadovsky XX
Commissioner Chris Craft XX
PASSED AND DULY ADOPTED this 14t'' day of April, 2009.
ATTEST: BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIR
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
~
AGENDA REQUEST ITEM NO. VI-B-3
_ ~ . DATE: April 14, 2009
~ ~
~ REGULAR [ ]
. .
PUBLIC HEARING [ )
CONSENT [ x ]
T0: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Daniel S. Mclntyre
County Attorney
SUBJECT: A resolution requesting the assistance of Governor Crist and Florida
Department of Transportation Secretary Kopelousos to prioritize the
Intercity Rail Component of the Florida East Coast Corridor Project (from
Jacksonville to Miami) as part of the Federal Economic Stimulus Packa~e
for the State of Florida
BACKGROUND: At its March 20, 2009 meeting, the Treasure Coast Regional Planning
Council passed Resotution No. 09-04 in support of the inclusion of the
Intercity Rail Component of the Florida East Coast Corridor project as part
of Florida's economic stimulus plan. The project consists of train track
and local train station improvements necessary to put passenger service
back on the FEC rail line via Amtrak. Michael J. Busha, Executive Director
of the Treasure Coast Regionat Planning Council, has requested that its
locat governments adopt a simitar resolution. The attached Resolution No.
09-123 has been drafted for that purpose.
RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution No. 09-123
as drafted.
COMMISSION ACTION: CONCURRENCE:
~ APPROVED [ ] DENIED
[ ] OTHER: ~
Approved 5-0 Faye M. Outlaw, MPA
County Administrator
Review and Approvals
[X] County A[torney: r [ ]Management & Budget: [ ]Purchasing:
Daniel 5. Mclntyre
Road & Bridge.: Parks & Recreation Director Solid Waste Mgr
[]Finance:~check for copy only, if appticable) Effective 5/96
.
~
RESOLUTION N0. 09-123
A RESOLUTION OF THE ST. LUCIE COUNTY BOARD OF
COUNTY COMMISSIONERS REQUESTING THE ASSISTANCE OF
GOVERNOR CRIST AND FLORIDA DEPARTMENT OF
TRANSPORTATION SECRETARY KOPELOUSOS TO PRIORITIZE
THE INTERCITY RAIL COMPONENT OF THE FLORIDA EAST
COAST CORRIDOR PROJECT (FROM JACKSONVILLE TO
MIAMI) AS PART OF THE FEDERAL ECONOMIC STIMULUS
PACKAGE FOR THE STATE OF FLORIDA
WHEREAS, the Florida East Coast (FEC) corridor was historically operated as a
passenger rail line along Florida's east coast, traversing or providing rail connections to
urban areas like St. Lucie County; and
WHEREAS, Florida's east coast historically developed around train stations along
the FEC railroad; and
WHEREAS, locat governments and the private sector along Florida's east coast are
currently implementing programs to redevetop historic down towns built around train
stations; and
WHEREAS, improved mobility is hi~hly desired in St. Lucie County and througf~out
the State of Ftorida; and
WHEREAS, transit, inctuding rail transit, is a key component of improved mobility,
especialty between cities and throughout the Florida's east coast; and
WHEREAS, the 2006 Ftorida Rail Plan identifies passen~er transit alon~ the FEC
corridor as a potential "Coastal Route" for new passenger rail service in the State of
Florida; and
WHEREAS, Amtrak is well-suited to provide passen~er rait service along Florida's
east coast; and
WHEREAS, the reintroduction of Amtrak service alon~ Florida's east coast would
provide near-term jobs and economic stimulus for Florida's residents and businesses; and
WHEREAS, the Federal Government is seeking appropriate projects for inclusion
in the Federal economic stimulus package to provide immediate and near-term job
opportunities for projects; and
WHEREAS, the Intercity FEC Corridor Project (Jacksonvitte/Miami) is an
~
appropriate project for inclusion by the State of Ftorida in the American Recovery and
Reinvestment Plan; and
WHEREAS, former work by Amtrak and Ftorida Department of Transportation
includes plans for the improvements necessary to initiate Amtrak service on the FEC
corridor;
NOW THEREFORE BE IT RESOLVED:
1. The St. Lucie County Board of County Commissioners request the assistance
of Governor Crist and Florida Department of Transportation Secretary Kopelousos to
prioritize the Amtrak/FEC Corridor Project (from Jacksonville to Miami) as part of the
Federal economic stimulus packa~e for the State of Florida.
2. The County Administrator is hereby directed to forward a copy of this
resolution to Governor Charlie Crist, Florida Department of Transportation Secretary
Stephanie Kopelousos, and Treasure Coast Regionat Planning Council Executive Director
Michael J. Busha .
After motion and second the vote on this resolution was as foltows:
Chair Paula A. Lewis XX
Vice-Chair Charles Grande XX
Commissioner poug Coward XX
Commissioner Chris Dzadovsky XX
Commissioner Chris Craft XX
PASSED AND DULY ADOPTED this 14`" day of April, 2009.
ATTEST: BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIR
APPROVED AS TO LEGAL FORM AND
CORRECTNESS:
COUNTY ATTORNEY
w
AGENDA REQUEST ITEM NO. VI-C 1
?'p°°""~" - DATE: April 14, 2009
~ r
REGULAR [ ]
~ PUBLIC HEARING [ ]
. .
_ _ ~ _ ~ . _ _ CONSENT [ X ]
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: MEDIA RELATIONS P~$~~B~~
Shane DeWitt
Technical Operations Manager
SUBJECT: Laptop Replacement
BACKGROLTND: Please see attached memorandum.
FUNDS AVAILABLE: Funds will be made available in 001-1225-564000-100.
PREVIOUS ACTION: None.
RECOMMENDATION: Board approval of Budget Resolution No. 09-120 to replace the stolen laptop.
COMMISSION ACTION: CONCURRENCE:
~Q APPROVED [ ] DENIED
[ ] OTHER: -
ApprOVed 5-0 Faye W. Outlaw, MPA
County Administrator
Coordin ation/Sienatu res
~ ~C OMB/Purchasin : County Engineer:
[X]County Attomey: ] g ~ ~
. G1 f
L~r ~'v~c~0.~.t.~,n,.~
[]Public Works Dir: J[]Utilities: Finance: (Check for Copy) _
~
- - Media
~
~ ~ • MEMORANDUM
TO: Board of County Commissioners
S~
FROM: Shane DeWitt, Technical Operations Manager
DATE: April 14, 2009
SUBJECT: Laptop Replacement
AGENDA ITEM: VI-C1
BACKGROUND:
On January 18, 2009, a police report was made to the Indian River County Sheriffls Office in
response to a burglary that took place at the home of the Technical Operations Manager. As a
result of that burglary, the Media Relations laptop was stolen. On January 19, 2009, a report was
made to Wayne Teegardin, St. Lucie County's Risk Manager for insurance purposes. As a result,
the County was reimbursed for the stolen laptop and the funds are now available to replace it.
PREVIOUS ACTION:
None.
RECOMMENDATION:
Staff recommends that the Boazd approve Budget Resolution No. 09-120 to replace the stolen
laptop.
,
~ RESOLUTION NO. 09-120
WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget
for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become
available in the form of a reimburesement from Tri County Insurance for the replacement of a stolen
Media Relations laptop computer, in the amount of $3,241.30.
WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a
resolution to appropriate and expend such funds.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County,
Florida, in meeting assembled this 14th day of April, 2009, pursuant to Section 129.06 (d), Florida
Statutes, that such funds are hereby appropriated for the fiscal year 2008-2009, and the County's budget
is hereby amended as follows:
REVENUE
001-1225-369930-100 Reimbursements $3,242
APPROPRIATIONS
001-1225-564000-100 Machinery 8~ Equipment $3,242
After motion and second the vote on this resolution was as follows:
Commissioner Paula Lewis, Chair ~
Commissioner Charles Grande, Vice Chair XXX
Commissioner poug Coward ~
Commissioner Chris Craft ~
Commissioner Chris Dzadovsky ~
PASSED AND DULY ADOPTED THIS 14TH DAY OF APRIL, 2009.
ATTEST: BOARD OF COUNTY COMMISSIONERS
ST LUCIE COUNTY, FLORIDA
BY:
CHAIRMAN
APPROVED AS TO CORRECTNESS
AND FORM:
COUNTY ATTORNEY
Ind~ar~ River County Case `
Report ~
Summary
Print DatelTime: 01/20/2009 09:00 ind(an Ri~er County SheriFPs Office
Logln ID: DZIMMERM ORI Number: FL0310000
Case Number. 2009-00006873
Case Detaiis
Casa Number• ~nna.mnnFat~ Inc(dent7ype: Bur+glary Residence
Lvcatlon: Occurr¢d From: 01h5/2009 78:00
Vero 8each, FL, 32968 Occurred 7hrt1: 01/18124~9 10:04
Raportlhg Officer ID: 1931- MecConnell Olspositlon• Open
Dfsposltlon ~Data: 1/18/2009
Offenses
No. Grou IORI Crlma Code Stdtute Desc~i t(on Counts
1 State 220D 810.02 Burglary ~
2 State 23UG 812,014(2)(C)(1) Crand Theft Over $300 ~
Sub'ects
TYpe No, . Name Addr~S~ Phona RaCe SeX dOB
ViCtim 1 SHANE ALAN DEWITT White Male 11l16H972
Vem Re~~?~, FL 32966
Witness 1 GERIE KASSEES ~ White Female 01/09/1950
Vero Beach, FL 329s8
Arrests
Arrest No. Namg__, .~.R Address Date/71me Type
Pro e
Date Code Type MakeModelDescrlptlon Tag hem
No. No.
1118l2Q091 Ses Description ST. LUCIE COUNTY SHERIFF'S OFFICE DUTY SELT WITH QU7Y GEAR EXCEP7
Stolen GUN, SEE NARITIVE.
1/1B/20081 Laptep GIZqYAND BIACK DELLXPS LAPTOP COMPU7~R '
Stolen Computer
Sus ect Vehicles
No. Vehicle Type Year , Make„__ .,Model , Calor l.icense Piate 3tate
OfficerlD; Cmacconn~ Narrative
On 01-18-2009 at ap~roximately 2140 hours T responded to . in reference
to a past resxdential burglary. Upon arrival I made contact witb~ Shane Alan Dewitt. Sha~o~e advised that he has
been in the process of moving out of the above address for the past couple of weeks. Shazxe's roommate was the
Iast one in the house before today. The roommate k~as not bcen in the house since Thursday 01-14-2009. Shane
said that he spoke with lus roommate w~,o advised that nothing appeared to be missing on Thursday. Shane who
has not been in the house in over a week arrived at the house today to remove some more of his be~ongings at
approximately 1p00 hours. Shane not~ced that his la~top was missing from were he keeps it. Shane advised tk~at
the Iaptop is kept on the enterta~iznment center in his bed room. At the time Sk~ane did not realize that hxs laptop
was stolen or tlaat his house was broken into. Shane wanted to check his other house for the laptop. Shatte was
unable to find his laptop at his other house. Upon arrivix~g back at the above ~mentioned address Sha,x~e further
searched his k~ouse for the nussizxg laptop. Shane noticed that the bac~ dinning room window appeared to have
been opened. Shane also notzced that the scYeen on that window r~vas bent. Shane explained that he keeps b~is
Reserve Deputy Duty gear in a black Galls duffel bag in his bedroom closet. This bag was also missing. At thfs
time Shane was sure t~at his house was burglarized azad called Law Enforcement.
Shane ~uvozks for the St. Lucie Board of County Comnussioz~ers and is also a Reserve Deputy for the St. Lucie
County Sherif~s Office. The stolen black Galls duffel bag conta~ined the followit~g items a duty belt, a Glock .4Q
cal. mag pouclx, a handcuff case, O.C. spray holder, ASP baton holder, and radao holder all of which were black
basket weave department issue. 5hane's departu~ent issued radio, O.C. spray, handeuffs, handcuffkeys, ASP
batom, a orange Sheri~s traffic vest, a rechargeable Mag light flasb~light, a mini Stingex flashligk~t, a pair of
Page: 1 of 2
Z'd ti~8L 'ON titi~8-645-ZLL l OSa~ I W~'BO ~ b b00Z 'OZ 'Ndf
T
indian River Co~rnty Case ~
~ Report
Summary
Prlnt Datelf(me; 01/20C2009 09'~0 India~ Rive~ County SherifPs Offce
ORf Numbar. FL0310000
Log1n I~: DZIMMERM
Case Number; 2009-00006613
black Magnum boots, and two fuliy Ioaded Glock .40 cal. magazines wexe in the bag. Shane was unsuze of tlxe .
value of the items since they aze department issued. Shane department issue gun was not in the bag. Shane was
still in possession of his fiirearm. The stolen laptop is Shane's work co~anputier form the St. Lucie ~oard of
County Cvz~znissioners. Shane informed me that the laptop is a gray and black Dell XPS. Shane did raot ha~ve
the serial number for the laptop at this time. Slaane advised that he would call the Sheriffs 0£~ice baclc vvith the
exact model and serial numbers ~or the laptop. Shane advised that these were the onl~ items that were stolen.
I observed the dinning room wiudovv on the north east side of the house to be partially open. The screen was
bent on the top cornez, The screen appeared to have been removed and replaced. This appears to be t~e point of
entzy euad e~cit, There was part of a dirty shoe print on t~ae tile floor under thc window inside tk~e house. I
observed a shoe print on ground in the dirt undez tk~e outside of the window. It appeared to be the same type of
shoe ~rint as the one I located inside. Skzane ad~vised that all the dresser draws frozn inside his bedroom were
partially opemed as if someone was looking for something inside them. Shane advised that the draws slaould not
be this way. There is a large drainage canal bekai~md Shane's house with an access road that is accessi6le form
north corner of Sth S~eet Sout}a West and 58th Avenue or from the 300 block o£43rd Avenue. I located two
footprints in the dirt on the edge of Shane's property by the access road. Shane's house is in Citrus Springs
which is a gated neighboxhood. Xt xs very likely that the suspects used the access road behind Shane's house to
avoid being no~iced. The two foot prints led out to tlie access road. I spoke with the next door neighbor's. Gerie ,
Kassees who lives at - informed me that on Q1-16-2009 in between the hours of
1200 and 1500 hours she observed a gray ~ull size picl~-up truck on the access road. Gerie could ~not describe the
truck any further or the occupants of the velucle.
I informed my supezvxsoz~ Sgt• Macen Levan of the situation. Crime Scene Detective Uavid Kurz'uvas called to
the Scene. I informed Kurz of what I observed. I walked T~urz aroumd the scene and showed him what I found. I
turned the scene ovez~ to XCurz for prvicessing.
This case is active,
Page~ 2 of 2
E'd ~~8L 'ON titiE8-695-ZCLI OS~~I Wd80~b 6001 '6Z 'Nd~
INTER-DEPARTMENTAL INVOICE
INVOICE # 09-001 DATE: 2/16/2009
i~~ ' . zs .
,;q~.."- -r-:~' • 'a5"~ rtz"~n° ~m~.~s`+i~s'>~ ~ . ~"'~'.~~5 ~ w'~~,=n•xrv~ „~'w
s ~ - `~'.`~~h~~`~"c~~^z Y~~~~~:.~~'~''"_~ a..,~',~.~~~..'~ 3 .~~u-rt= 'k'x~: ~ '~,..z~::
_ `~a.~A..~'~"'Cw`:w:.+.~:~ ~'~'a:.~ . ~3~:s:i=~..~a'~-.~_ ~:~^ta"`~~:..;~s.~&?~+...» '.,€»"~z=
PAY TO: MEDIA RELATIONS APPROVED BY;
!N
FROM: RISK MANAGEMENT n
INSURANCE WA E TE RDIN, RISK MANAGER
REIMBURSEMENT: STOLEN LAPTOP - D/O/L 1/17/09
SEE ATTACHED PAPERWORK
'"R~--~~ % ~ ~ ~ . . ` x.~:, t~.s~^„~ "~A-~ ° 4 ,s,j ~~,~.4:r:
g~.~..,~_~~z .
AMOUNT CREDIT ACCOUNT #
001- ~5-564000-100
LABOR:
SALARI ES: $ 0.00
BENEFITS: $
TOTAL LABOR CHARGE: $ 0.00
OPERATING:
MATERIAL COST: $ 0.00
EQUIPMENT/FUEL COST: $ 3,241.30
0.00
TOTAL OPERATING CHARGE: $
TOTAL AMOUNT DUE: $ 3,241.30
PAYMENT MADE FROM ACCOUNT(S): DEDUCTIBLE 505001-1905-545200-100
$1,000.00
LOSS 505001-1905-545020-100
$2, 241.30
EMPLOYERS MUTUAL, INC
' Description From Date To Date Invoice # Invoice Amt Amount
Building/Content $0.00 $2,241.30
Ctaim Number: GC863-812009089140
Claiman~ St Lucie County Board of County Commissioners
Payee: St Lucie County Board of County Commissioners
Check Numbe~: 139681 Total Check Amt: a2,241.30 Event Date: 111712009 Date of Check: 1122/2009
Department 863•81-110-111 Media Relations
Adjuster Name: DANIELLE WYMER Adjuster Phone
Memo: laptop
(~QQaS I-~ ~ Cl~ Lt-CCG~-+'~~
~
505 0~ l- tq ~5- 5~ s~~o- icso ~ I
505~~~.. ?qo5-5u5~a - ~ l,ay~.3o
REMITTANCE STATEMENT - PLEASE DETACH BEFORE DEPOSITING
. ~ : . ~
" ' : . . w ;
TRl CQUNTY INSURANCE RISK MGT " .~novi.H~na,.is.~k
, , ow s~o,oao Wy~~~.. s.oooa siy~au~
- ,
' 700 Central Pa~way ' Voio ~ne~ ~~o o.y:
Siuart, FL 34994 , ,
: ~soo) a3i-222~ p~2> 2s~-~sso , _
DATE CHECK NO.
1I2212009 139681
: _
AMOUNT
PAY, Two Thousand Two Hundred Forty-One and 30/100,Dollars******'k*****"`*'~"* S**~2,241.30**
To St Lucie County Board of County Commissioners
TwE 2300 Virginia Avenue ~ ~
ORDER Fort Pieroe, FL 34982 ~
OF _ t
AUTHORIZEDACCOUNTSIGNER(S) ~yp
u'000 L 3968 Lii' ~:06 70064 3 2~: 2000009480946u'
ipdatgd 3126/07 ST. LUCIE COUNTY RISK MANAGEMENT/SAFETY DEPARTMENT •
ACCIDENT/INCIDENT OR LOSS REPORT
Check one or more: Accidentllncident ~ Loss (Items damaged or stolen) ~
a EMPLOYEE ~ NON-EMPLOYEE
Vehicle ~ Damage to County ~roperty ~ Damage to personal property ~
First Aid only~ Reporting only ~ Sent to doctor ~ Sent to hospital ~
MUST BE SUBMITTED TO RISK MANAGEMENT/SAFETY WITHIN 24 HOURS
OR NEXT BUSINESS DAY
PART I - SUPERV/SOR SECT/ON
Date of occurrence (MMlDD/YYYY) TIME: DEPARTMENT/DIVISION
01/17/2009 10:00 AM AdministrationlMedia Relations
Name of employee or non-employee:
Shane A. DeWitt
Address: (for non-employee/citizens) Street/apt.
City: State: Zip Code: Tel. # 772-462_1869
Location of accident/incident or loss:
427 E Key Lime Square SW
Vero Beach, Fl. 32968
Description of accidenUincident or loss:
Dell Inspirion XPS Laptop - Serial # 1 XN651
Description of injury (part of body, nature of injury, etc.)
N/A
Explain any conditions or factors you feel contributed to this accidenUincident/or loss:
Witness #1 name: Shane A. DeWitt Tel. # 772-462-1869
Address:
Witness #2 name: Andrew J. DeWitt Tel. # 772-971-8102
Address:
AccidenUincident or loss reported to: (Person in Risk Management) Wayne Teegardin Title: Risk Management Manager
Accident Ancident or loss reports to: (Person in originating department) Faye Outlaw Title: County Administrator
Name of Supervisor. Faye Outlaw T~~e~ County Administrator
Reported by: Shane A. DeWltt Title: Technical Operations Manager, SLCN
What actions have been or will be taken to prevent recurrence of this or any similar accidenUincident or loss?
Alarm System.
Complete each section as applicable. Forward any other additional reports and statements (police, sheriff, e ployee, +nntness, etc) to Risk ;
ManagemenUSafety within 24 hours or next business day. Provide all photographs showing date and time take ~
I J ` ~ ~ ,
Dept Code GO TO PAGE 2~ EMPLOYEE SECTION i~~ i
s - - - - ~
r=:it:.... ;hz~.G'c~i%;~T
5T. L~' ~k~ ':r..~_tr.~I-`•. F=^RtD.4
J ST. LUCIE COUNTY RISK MANAGEMENT/SAFETY DEPARTMENT
ACCIDENT/INCIDENT OR LOSS REPORT
MUST BE SUBMITTED TO RISK MANAGEMENT/SAFETY
WITHIN 24 HOURSE OR NEXT BUSINESS DAY
PART II - EMPLOYEE SECTION
What were you doing just before the accident/incident or loss happened?
Was away from the house. In the process of moving to a new location and had not been to the above address for a few days.
Exact location where accidentlincident or loss took place (inside, outside, building name, room, vehicle, etc)
inside bedroom.
Describe in detail what happened. Use additional sheets if necessary.
See attached police report.
Explain any conditions or factors you feel contributed to this accidenUincident or loss.
Window may have been accidentally left opened or cracked.
COUNTYEMPLOYEE MEDICAL RELEASE ONLY
I do not wish to seek medical attention at this time.
Should I need medical attention at a later date concerning this accident or incident, I will
notify the Risk Management/Safety Department as well as my own department.
Department Signature of employee
Witness Date
Supervisor signature Date Manager/Director signature Date
/ RISK MANAGEMENT OFFICE USE ONLY
ROUTED TO: ~ Wayne Teegardin ~ John Lenfesty P t Clute
SENT TO EML• . O C` ~ Kathy Weaver or ~te Holland or Danielle Wymer
Chris Lyons
Updated 3126/07 PAGE 2 OF 2
AGENDA REQUEST
~ - ~ ITEM NO. VI - C2
~ ~ - =
~ DATE: April 14, 2009
' ~ ~ REGULAR
PUBLIC HEARING
CONSENT [X]
TO: Board of County Commissioners PRESENTED BY:
SUBMITTED BY (DEPT): Administration ~1' `
Faye W. Outlaw, MPA
County Administrator
SUBJECT: Economic Development Council -
Acceptance of 2"d Quarter Report and
Authorization for $62,500 Matching Grant Payment
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: Funds are available in:
Account #001-1515-582000-100 Aid to Private Organization $50,000
Account #666-1515-582000-100 Aid to Private Organization $12,500
PREVIOUS ACTION: See attached memorandum
RECOMMENDATION: Staff recommends acceptance of 2"d Quarter Report from EDC as
fulfilling the requirements of the Contract and authorization for
disbursing payment in the amount of $62,500 towards the matching
grant.
COMMISSION ACTION: CONCURRENCE:
~APPROVED DENIED
OTHER: Approved 5-0
Faye W. Outlaw, MPA
County Administrator
Review and Aaprovals
County Attorney: Management 8~ Budget: Purchasing:
Originating Dept: Other: Other:
FII1811C@: (Check for Copy only, if applicable) Effective: 5/96
-~t; - ~ ~ _ ~ - ~T~ COUNTY ADMINISTRATION
~ MEMORANDUM
. .
09-035
TO: Board of County Commissioners
FROM: Faye W. Outlaw, MPA, County or ~
DATE: April 14, 2009
RE: Economic Development Council - Accepting 2"d Quarterly Report and
Authorizing Matching Grant Funds Payment
BACKGROUND
The Board of County Commissioners entered into a contract on October 14, 2008 (C08-10-
594) agreeing to disburse a grant, in the amount of $150,000.00, to the Economic
Development Council of St. Lucie County, for FY 2008-2009.
On January 6, 2009, the Board agreed to amend Contract 08-10-594, increasing the
amount to $250,000.00, with the understanding that prior to any quarterly payment of
$62,500.00, EDC would provide St. Lucie County quarterly interim reports showing that the
goals and objectives have been met, as outlined in the Contract. Therefore, attached is a
copy of the 2"d Quarter Activities Report, as well as Invoice #715, in the amount of
$62, 500.00.
RECOMMENDATION
Staff recommends acceptance of the 2"d Quarter Activities Report from the Economic
Development Council of St. Lucie County, and authorization for disbursing payment in the
amount of $62,500 toward the matching grant.
FWO/ab 09-035
c: Lee Ann Lowery, Assistant County Administrator
Dan Mclntyre, County Attorney
Marie Gouin, Management and Budget Director
Attachments
<
~ ~
E
couK
w~~oi~sr~.
a~u~~~c~iE
c~ou~M
PUBLIC PARTNERS
St. Lucie County
City of Fort Pierce
City of Port St ~ucie
~lorida ktlantic University
Fort Pierce Utilities Authority
Indian River State College
SLC Chamber of Commerce
St Lucie County School District
NJorkforce Cev~topment Board Mareh 30, 2009
BOARD OF ADVISOR LEVEL
Core Comrriunities
Lawnvaeod Regional Medical Center & Heart
Institut2 i St. Wcie Medical Center
Martin Memorial Health Systems Ms. Faye Outlaw
National City County Administrator
Riverside National Bank St. Lucie County
Torrey Pines Institute for Mclecular Studies 2300 Virginia
cHaiar~nAN'S LEVEL Ft. PierCe, FL 34982
AT~T Florida
Mann Pesearch Center
McNicholas Associates
Seacoast National Bank Dear Ms. Outlaw:
Suffolk Construction Company
TroGicana Enclosed please find the second quarter Activities Report, fiscal year 2008-
LEADERSHIP LEVEL `Z009, for the Economic Development Council of St. Lucie County as required
Asset Specialists inc.
First Peoples Bank by our contract.
Florida Power & Light
HomE Town Cable TV An invoice for $62,500 is also enclosed.
Scripps Treasure Coast Newspapers
Weiss, Handler, Angelos & CornwelL PA
CORPORATE LEVEL If you have any questions, please do not hesitate to contact me.
Anderson-Moore Construction Corp.
Astorino Sincerely~
i
Baliour Beatiy ~
Bank Atlantic
BE&K Building Group. Inc.
Boyle / AECOM
Coloniai Bank ` arry P
C R Klewin Southeast. Inc. P(@SI Clt
Dean, Mead. ~4linton & Zwemer
DPR Construction; Inc.
Grand Bank 3 Trust of Florida
Gunsier. Yoakley & Stuart, P-A.
KIRCO
Liberty Medica!
Mapp Construction. LLC
Orange Blossom Busin2ss Center
PGA Golf Club
Realiors Association of Si. Lucie
Rhodes Holdings
Ruden McGlosky
SLC CommerciaL Inc.
Spherio~ ~
-'-~i .
lu~ ~ ~ 1 ~
~ ~
~u MAR 3 o zoc~9 ~
C0. AD~,N• ~FFlCE
1850 SW Fountainview Boulevard, Suite 205, Port St. Lucie, FL 34986
(772) 879-4144 Office •(772) 879-7477 Fax • contact@YourEDC.com • www.YourEDC.com
s
Economic Development Council of St. Lucie County, Inc. ~
Activities Report - Fiscal Year 2008-09 Q2
RECRUITMENT
During the second quarter of FY 2008-09, active recruiting efforts included:
• Met with four companies visiting potential sites for projects in Florida. EDC is continuing to follow up with all
prospective companies.
• Participated in a conference call with a prospective project from the west coast.
• Assisted a prospective project in completing an Enterprise Florida project application.
• Responded to requests for information through Enterprise Florida for two possible projects.
• Participated in the visit from SABIT at the county airport.
• Participated in the tourism venture with the Bahamas.
• Participated in TCERDA monthly meetings.
BUSINESS RETENTION AND EXPANSION
EDC continues working with companies already located within the county including:
• A manufacturer in Fort Pierce with expansion plans to add 50-75 high-wage jobs to their existing 44 employee
workforce; however this project was put on hold as a result of the economy.
• A manufacturing company with expansion plans to add 25 jobs to their existing 60+ job-base as well as an
additional 40,000 SF building and equipment of approximately a$7,000,000 capital investment.
• An existing Fort Pierce business looking for a new site location, they project approximately $5,000,000 capital
investment in new equipment and the building (excludes land cost). Potentially adding 10 new jobs.
• Assistance to a newly relocated Port St. Lucie business completing their Ad Valorem Tax Abatement application,
which was approved by the BOCC in mid-2008.
• Retaining an existing Fort Pierce business to move into new facilities within St. Lucie rather than Martin County.
This company currently employs 15 people in technical jobs.
The EDC re-activated the partnerships of the Chamber of Commerce and Workforce Solution to increase the number of
companies evaluated through the Business Retention and Expansion Program. The expectation is to identify companies
ready for expansion or at risk, understand local businesses' needs, trends and other factors that might lead to expansion
or relocation and establish ongoing communication between the public and private sector.
The EDC staff continues to develop relationships with the staffs at the county and cities to better assist new and existing
businesses as their needs arise. ~
MEMBER RELATIONS
Respond to all inquiries for membership providing information and follow-up. During second quarter of FY08-09, eight
companies joined the EDC, adding $12,500 to maintain and increase private revenue to $405,000.
In collaboration with Indian River State College's Community 8~ Corporate Training Institute the 2009 Learn @ Lunch
. workshops schedule was developed. The workshops will be presented by EDC members and attended by entrepreneurs
and local business owners to gain an understanding of the realities of business ownership and challenges of
entrepreneurship.
COMMUNICATION
EDC staff routinely meets with the mayors, council members and administrative staff of both cities, and commissioners
and staff at the County to make sure lines of communication are open and that the EDC is a constant resource for both
cities and the County. We are also in close and constant communication with the St. Lucie County School Board.
Retained a public relations firm to assist in media strategies and in promotion strategy for the county as well as the
TCERDA research park.
S:Wdmin~EDC Activities Report FY 08-09 Q2.doc
.
~ Invoice
E 1850 SW FOUNTAINVIEW BLVD., STE 205
PORT ST. LUCIE, FL 34986
Date Invoice #
EcowoNUC oEV~o~Nr
COUMCII Of fT. LUCIl COUNTT
3/30/2009 715
Bill To
St. Lucie County
Faye Outlaw
2300 Virginia Avenue
Fort Pierce, FI. 34982
Due Date
4/29/2009
Quantity Description Rate Amount
Investment Partnership (FY 08-09 $250,000) quarterly invoice for Jan - Mar 2009 62,500.00 62,500.00
Thank you for your prompt payment. TOta I $62,500.00
If you have questions concerning your invoice, please contact 772-879-4144.
ITEM NO. VI-D
~ ~ J _ _
DATE: 04/14/2009
•
. • . ~ AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: St. Lucie County Sheriff's Office Sheriff's Office
SUBJECT: Permission to apply for the 2009 Recovery Act: Byrne Memorial Competitive Grant
from the U.S. Department of Justice, Office of Justice Programs, Bureau of Justice
Assistance.
BACKGROUND: St. Lucie County Sheriff's Office is requesting permission to apply for the 2009
Recovery Act: Byrne Memorial Competitive Grant. This grant will assist our agency
with the hiring of one additional civilian crime scene investigator and one additional
evidence custodian. We are applying under category IV: Hiring of Civilian Staff in Law
Enforcement Agencies.
FUNDS AVAILABLE: No matching funds required
PREVIOUS ACTION: None
RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize the submission
of the 2009 Recovery Act: Byrne Memorial Competitive Grant application and
authorize the County Administrator to sign the electronic grant application.
COMMISSION ACTION: CONCURRENCE:
APPROVED ( ) DENIED
~ ) OTHER r.- _=--1,
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Siqnatures
~ ~
Count Attorne M mt Bud t P r h in
y y g & ge ~V~~ u c as g
Daniel Mclntyre Sophia Holt Marie Gouin
Other Other Finance (J for copy only if appiicabie)
~
MEMORANDUM
TO: St. Lucie County Board of Co r~t~r Commissioners
FROM: Shenff Ken J. Mascar -
, ~
DATE: Aprii 3, 2009
RE: Permission to apply for the 2009 Recovery Act: Byme Memorial Competitive Grant
St. ~ucie County Sherifif's Office is requesting permission to apply for the 2009 Recovery Act~ Byme
Memorial Competitive Grant. This grant will assist our agency with the hiring of one additional civilian
Crime scene investigator and one additional evidence custodian. We are applying under category IV:
Hiring of Civilian Staff in Law Enforcement Agencies.
This grant program is authorized by the American Recovery and Reinvestment Act of 2009 (Public
Law 111-5) (the "Recovery Act"~.
The stated purposes of the Recovery Act are: to preserve and create jobs and promote economic
recovery; to assist those most impacted by the recession; to provide investments needed to increase
economic effciency by spumng technofogical advances in science and health; to invest in
transportation, environmental protection, and other infrastructure that will provide long-term economic
benefits; and to stabilize state and local govemment budgets, in order to minimize and avoid
reductions in essential services and counterproductive state and local tax increases.
cc: Chief Deputy Garry Wilson
OMBNo. i121-0323
U.S. Dcpartmcnt of Justicc
Office of Justice Programs ' ~`i'-- ~
Bureau ofJusliceAssistance ~
~
- R~CQV~RY ACT-
The U.S. Department of Justice, Office of Justice Proqrams' (OJP) Bureau of Justice Assistance (BJA) is
pleased to announce that it is seeking applications for funding under the Recovery Act Edward Byrne
Memorial Competifive Grant Program.
On February 17, 2009, President Obama signed into law the landmark American Recovery and
Reinvestment Act of 2009 (the "Recovery Act°). As one of its many elements, the Recovery Act provides
the U.S. Department of Justice (DOJ) with funding for grants to assist state, local, and tribal law
enforcement (including support for hiring), to combat violence against women, to fight intemet crimes
against chiidren, to improve the functioning of the criminaf justice system, to assist victims of crime, and to
support youth mentoring. DOJ is committed to working with our national, state, local and tribal partr~ers to
ensure this funding invests in the American workforce.
Specificaliy, under this solicitation, BJA will assist state, local, and tribal jurisdictions in improving the
criminal justice system, providing assistance to victims of crime (other than compensation) and supporting
communities in preventing drug abuse and crime. Note: tn addition to the purposes cited above, the
Recovery Act authorizes 8yme Competitive grant funding for "youth mentoring grants ° Applications for
this aspect of the program are being solicited separately by OJP.
Recovery Act:
Edward Byrne Memorial Competitive
Grant Program Announcement
Eligibility
Applicants are limited to national, regional, state, or local public and private entities, including
for-profit (comrr~ercial) and nonprofit organizations, faith-based and community organizations,
institutions of higher education, tribal entities, and units of local govemment that support
initiatives to improve the functioning of the criminal justice system and provide assistance to
victims of crime (other than compensation)_
(See "Eligibility,n page 2)
Deadline
Registration with OJP's Grants Management System (GMS) is required prior to
application submission.
Appiicants must obtain a DUNS number from Dun and Bradstreet prior to application
submission. Applicants must register with the Central Contractor Registration (CCR)
database.
(See ~Deadline: Registration,n page 2)
All applications are due by 8:Ot~ p.m. Eastern Time on Apri! 27, 20G9.
(See "Dead{ine: Applications," page 2)
Important Note to Prospective Applicants
This solicitation is issued pursuant to the American Recovery and
Reinvestment Act of 2009 (Public Law 111-5), which was signed into
law by President Obama on February 17, 2009. As of the date this
solicitation is issued, government-wide guidance is still forthcoming
on various aspects of the Act.
Applicants are strongly advised to check the appropriate web site
and Hwww.oip.usdoj.qov/recoverv/solicitationrequirements.htmH
periodically (including before submitting an application) for updates
to this solicitation and its associated requirements. Additional
information may become available that could affect project proposal
narratives, timelines, budget requests, certifications, and other
matters related to applications.
Award recipients will be required to follow any applicable provisions
of government-wide guidance that may be issued pursuant to the
Recovery Act.
Contact Information
Far assisfance with the requirements of this solicitation, contact BJA tall-free at 1-866-859-
2687, or send an email Bvme.Discretionary~a.usdoi.QOV. This e-mail account will be checked
hourly. A response will be provided within one business day. You may also contact the following
BJA staff directfy based on the category far which you are applying {e-mail is the preferred
method for questions on this solicitation):
Cateqorv I: Comprehensive Communitv-Based Data-Driven Approaches to Preventing
and Reducinq Violent Crime
James Chavis
202-307-0688
James.Chavis(a~usdoi.gov
Cateqorv 11: Providinq for Fundinq of Neiqhborhood Probatian and Parole Officers
Gary Dennis
202-305-9059
Gary.Dennis(~a.usdoi.9ov
Cateaorv III: Reducinq Mortaaae Fraud and Crime Related to Vacant Properties
Paul Steiner
202-616-3630
Paul.SteinerC?.usdoj.gov
Cateporv iV: Hirinq of Civilian Staff in Law En#orcement and Public Safetv-Reiated
Aqencies
Steve Edwards
202-307-05Q0
Steven. Edwards(u~usdoj.qov
OMB No. 1121-0323 II
Approval Expires 9/30/2009
Cateqorv V~ Enhancinq Forensic and Crime Sc~ne Investiqations.
Thurston Bryant
202-514-8082
Thurston.Brvant(~a usdoj.qov
Cateqorv VI• Improvinq Resources and Services for Victims of Crime
Laura Ivkovich
202-616-3576
Laura.lvkovich a(~.usdoj~gov
Cateqorv VII: Supportinq Problem-Solvinct Courts
Preeti Menon
202-353-3511
Preeti.Menon(c~usdoj.gov
Cateqory Vli!• National Traininq and Technical Assistance Partnerships
Deborah Meader
202-305-2601
Deborah.MeaderCa~usdoi.4ov
This application must be submitted through OJP's Grants Management System (GMS). For
technica! assistance relating to the online application system, cal! the Gran#s Management
System Support Hotline at 1-888-549-9901, option 3.
Note: The GMS Support Hot{ine hours of operation are Monday-Friday frorn 7:00 a.m. to 9:00
p.m. Eastem Time. For step-by-step GMS guidance, pfease utilize OJP's online Grants
Management System training tool: www.ojp.usdoj_,qov/ mq scbU.
Release date: March 19, 2009
vM8 No 1121-0323 Ilt
Approval Expirzs 9/30/~OC9
CONTENTS
avervieGV of the Edward Byrr~e Memariai Competitive Grant Program 1
Deadline: Registration 2
Deadline; Applicati~ns 2
Eligibility 2
4dditiana! Requirements Related to the Recovery net
Faifh-Based and Other Community Organizations
American Indian Tribes and Alaska Native Tribes and/or Tribal Organizations
Byme G~mpetitivs Program-Specifc lnformation 4
Accountability and Transparency under the Recovery Act 10
Performance Measures 12
How to Apply 17
What an Appiication Must include: ~8
Stanciard Form 424
Abstract
Program Narrative
Budget and Budgef Narrative
Other Attachments
Certifications
Selection Cnteria 19
Review Process 20
Additional Requirements 21
Appendix. Templates for Required Certifications 23
O"AB No. 11'~',-~323 jy
Approvai r~cplres 9/30/20U9
Recovery Act; Edward Byrne Memoriai
Competitive Grant Program
CDFA #16.808
Qverview af the Edward Byrne Memoriat Competitive Grant Program
This grant program is autharized by the American Recavery and Reinvestment Act of 20~9
(Public Law 111-5) (the °Recovery Act°).
The sta#ed purposes of the Recovery Act are: to preserve and create jobs and promote
economic recovery; to assist those most impacted by the recession; to provide investments
needed to increase economic efficiency by spurring technological advances in science and
health; #o invesf in transportation, environmenta! protection, and other infrastruc#urs that will
pravide long-term economic benefits; and to stabilize state and local govemment budgets, in
order to minimize and avoid reductions in essential services and counterproductive state and
local tax increases.
The Recovery Act places great emphasis on accountability and transparency in the use of
taxpayer da!lars. Among othet things, it creates a new Recovery Accountability and
Transparency Board and a new web site - Recovery_gav - to provide information to the pubiic,
including access to detailed information on grants and contracts made with Recovery Act funds.
The Qffice of Justice Programs' (OJP) Bureau of Justice Assistance (SJA), through the
Recovery Act Edward Byrne Memorial Competitive Grant Program (Byme Competitive
Program), will help communities improve the capacity of state and local justice systems and
provide far national support efforts including training and technical assistance programs
strategically targefed to address local needs. This competitive grant announcement focuses on
initiatives in eight areas: 1) preventing and reducing viotent crime through community-based
data-driven approaches; 2) providing funding for neighborhood-based proba#ion and parole
o~cers; 3) reducing mortgage fraud and crime related ta vacant properties; 4) hiring of civilian
support personnel in law enforcement (training staff, analysts, dispatchers, etc.); 5) enhancing
forensic and crime scene investigations; 6) improving resources and services for victims o#
crime; 7) supporting probiem-solving courts; and 8) national training and technical assistance
partnerships.
Grant recipients will participate in an evaiuation of programs supported through this solicitation.
The Natianal lnstitute af Justice will manage these evaluation activities through the selection af
evaluators, who will worlc direetly with grant recipients. Each applicant must certify their
willingness and capacity to participate in an evaiuation, including offering full cooperation to thz
evaluator, and to provide access and data.
Note: Absent explicit statutary autharization or written delegation of authority to the contrar~, all
finai grant award decisions will be made by the OJP Assistant Attomey General (t~AG), who
may also give consideration to factors including, but not limited to, underserved populations,
strategic priorities, past performance, and availabie funciing when making awards.
0:+8^lo.1i21 ~B~s ~
Approval ~es S/°tii~'~,~ ~
Deadline: Registration
Registering with OJP's Grants Management System (GMS)
Applications must be submitted through OJP's anline Grants Management System (GMS}. Ta
access the system, go to https://qrants.oip.usdoi.qov. Applicants should begin the process
immediately to meet the GMS registration deadline, especially if this is the first time they have
used the system. Each appfication requires a separate GMS registration. The registration
process for organizations includes: (1) Obtaining a Data Universal Numbering System (DUNS)
number; (2) Registering your organization with the Central Contractor Registration (CCR)
database; and (3) Registering with GMS prior to applying.
The deadline to register is 8:00 p.m. Eastem Time on Apri127, 2009.
A DUNS number is required. All applicants under this solicitation must include a DUNS (Data
Universal Numbering System) number in their application. Applications without a DUNS number
are incomplete.
A DUNS number is a unique nine-digit sequence recagnized as the universal standard for
identifying and keeping track of entities receiving Federal funds. The identifier is used for
tracking purposes and to validate address and point of contact information for federal assistance
applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant
life cycle. Obtaining a DUNS number is a free, simple, one-time activity. Obtain one by calling 1-
866-705-5711 or by applying online at http://fedqov.dnb.com/webform/displayHomePaqe.do.
Centrai Contractar Reqistratian tCCR) is required. In addition to the DUNS number
requirement, OJP requires that all applicants (other than individuals) for federal financiai
assistance maintain current registrations in the Central Contractor Registration (CCR) database.
The CCR database is the repository for standard information about federal financial assistance
applicants, recipients, and subrecipients. Organizations that have previousty submitted
applications via Grants.gov are already registered with CCR, as it is a requirement for
Grants_gov registration. Please note, however, that applicants must update or renew their CCR
registration at least once per year ta maintain an active status. Information about registration
procedures can be accessed at www.ccr.qov.
Deadline: Applications
The due date for app{ying for funding under this announcement is 8:00 p.m. Eastem Time on
April 27, 2009.
Eligibility
Applicatians are solicited from national, regional, state, and lacal public and private entities,
including for-profit (commercial) and nonprofit organizations, faith-based and community
organizations, institutions of higher education, tribal jurisdictions, and units of local govemment
to improve the functioning of the criminal justice system, provide assistance to victims of crime
(other than compensation). For-profit organizations must agree to waive any profit or fees for
services.
OMB No. 1121-d;i23 2
Hpproval Ezpires 9/"a0/2009
Additional Requirements Related to the Recovery Act (including certification
requirements):
Reportincl en the Use of Funds. In o:der to be eligible fo receive fiunds urder this solic;tation,
applicants must certify that they will satisfy the reparting requirements of section 1512(c) af the
Recovery Act, which requires detailed reporting (including reporting on subawards) not later
than ten caiendar days after the end of each calendar quarter. Detailed information on
section 1512(c} appears below, under ~Accountability and Transparency under the Recovery
Act.' A template for the certification is included in the appendix. Applicants may expect that a
standard form and/or standard reporting mechanism will b~ made availabEe at a future date.
Fundinq Distribution and Aqpropriate Use of Funds. Section 1607 of the Recovery Act requires
either a certification by the Govemor or a cancurrent resolution of the state legislature
concerning funds distribution and assurance of appropriate use of funds. States may not receive
funds under this Recovery Act solicitation unless section 1607 is satisfied. (Refer to the OJP
Recovery Act Additianal Requirements web page at
www.aip.usdoi.4ov/recoveN/solicitationrequirements.htm for the text of section 1607.)
Certification reqardinc~ Infrastructure Investments_ Pursuant to section 1511 of the Recovery Acf,
a state or local government (including a federally-recognized Indian tribal government) may not
receive funds for an infrastructure investment (for example, construction or major renovation of
a carrectional facility) unless the Govemor, mayor, or other chief executive, as appropriate,
ce~tifies that the infrastructure investment has received the full vetting required by law and that
the chief executive accepts responsibility that the infrastructure is an appropriate use of
taxpayer dallars. The certificatian must include a description of the infrastructure investment, the
estimated total cost, and the amount of Recovery Act funds to be used, and must be posted on
a web site that is linked to Recovery.gov. (Refer to the OJP Recovery Act Additional
Requirements web page at www.ojp.usdoy,aov/recovery/solicitationrequirements.htm for the text
of sectian 1511.)
Consistent with section 1511, all applicants under this solicitation must complefe a"General
Certification as to Requirements for Receipt of Funds for Infrastructure Investments," a template
for which is included in the appendix. Recipients that are awarded funds for one or more
infrastructure investment projects must also submit and post a certification that satisfies section
1511 as to each such specific project prior to obligating, expending, or drawing down funds for
such a project. Appiicants or recipients that intend to prepare a section 1511 certificatian should
consult the OJP Recovery Act Additional Requirements web page at
www.oip.usdoi.4ov/recovery/solicitationrequirements.htm. If a standard form becomes availabie,
OJP will include a notice in the appropriate section of the web page.
Faith-Based and Other Community Organizations: Consistent with E~cecutive Order 13279,
dated December 12, 2002, and 28 C.F.R. Part 38, faith-based and other community
organizations that statutorily qualify as eligible applicants under DOJ programs are invited and
encouraged to apply for assistance awards to fund eligible grant activities. Faith-based and
other community organizations wifl be considered for awards on the same basis as other e(igible
applicants and, if they receive assistance awards, will be treated on an equal basis with all other
grantees in the adrr~inistration of such awards. No eligible applicant or gran#ee wifl be
discriminated for or against on the basis ofi its religious character or affiiiation, religious name, or
the religious composition of its board of directors or persons working in the organization.
cnns r~c ~ ~21-03~3 3
Appro~al Expires 9/30Y'009
Faith-based organizations receiving DOJ assistance awards retain their independence ard do
not lose ar have to modify their religious identity (e.g., remove religious symbols) to receive
assistance awards. DOJ grant funds, however, may not be used to fund any inherently religious
activity, such as prayer or worship. Inherently religious activity is permissible, although it cannot
occur during an activity funded with DOJ grant funds; rather, such religious activity must be
separate in time or place from the DOJ-funded program. Further, participation in such activity by
individuals receiving services must be voluntary_ Programs funded by DOJ are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion.
If yaur organization is a faith-based organization that makes hiring decisions on the basis of
religiaus belief, it may be entitled, under the Retigious Freedom Restoration Act, 42 U.S.C. §
2000bb, to receive federal funds and yet maintain that hiring practice, even if the law creating
the funding program contains a genera! ban on religious discriminatian in employment. For the
circumstances under which this may occur, and the certifications that may be required, please
see the section titled, "Funding to Faith-Based Organizations" on the "Other Requirements for
OJP Appiications" web page at www.oip.usdoi.qov/fundinq/other requirements.htm.
Appiicants are also encauraged to review the ~Civil Rights Compliance° sectian on the ~Other
Requirements for OJP Applications" web page, which can be found at the web address shown
above.
American Indian Tribes and Alaska Native T~ibes and/or Tribal Organizations: If a grant
application is being submitted on behalf of a tribe or tribal organization, a current authorizing
resolution of the governing body of the tribal entity or other enactment of the tribal council or
comparable govemment entity authorizing the inclusion of the tribe or triba! organization named
in the application must be included with the application.
Byrne Competitive Program-Specific Information
All awards are subject to the avai/abiliiy af appropriated funds and any madifications or
additiona/ requirements that may be imposed by law. Applicants also should ar?ticipate
that awards under the Recovery Act will be one-time awards and according/y should
propose project activities and deliverables that can be accomplished without additiona!
DOJ funding.
The Byrne Campetitive Pragram, administered by BJA, helps improve criminal justice systems,
provides assistance to victims of crime (other than compensation), and provides programs and
efforts such as training and technical assistance to sfrategically address the needs of state and
local justice systems and communities. Priority will be given to applications that demanstrate the
use of evidence-based practices and/or data-driven strategies.
Evidence-based program and/or practice is defined as: Programs and practices that have
been shown, through rigorous evaluation and replication, to be effective at accomplishing goals
and achieving criminal justice-related priorities (e.g., preventing or reducing crime, disrupting
criminal activity, reducing vi~timization, etc.). Where sufficient evidence is not available for a
program or practice to be recognized as "evidenced-based,° the applicant should use the
research literature and a clear, well-articulated theory or conceptual framework to develop their
program or practice.
Data-driven strategies are defined as: Criminal justice interventions that are informed by
analyses o~ the fact~rs beiieved to be generating the particular crime problerr~ in a community,
OMB No. 1121-0323 4
Approval Expires 9/30/2009
and that link the crime problem to evidence-based practice. The goaf is to use the probiem
anaiysis to produce highly focused interventions on the people, places, and contexts generating
the specific crime problem.
See the Frequentlv Asked Questions (FAQs) for further information on the soficitation, priority
selection criteria, and applicatian requirements.
Award Categories
Applicants may submit their proposal under any one of the foilowing eight categories. Shouid a
proposal span multiple categories, identify one category which best describes the project.
Applicants should not submit duplicate proposals to multiple categories. An applicant may
submit more than one proposal as long as the applications are different.
CATEGORY i: COMPREHENSIVE COMMUNITY-BASED DATA-DRIVEN APPROACHES TO
PREVENTING AND REDUCING VIOLENT CRIME.
Comprehensive, community-based data-driven approaches are required to reduce violent crime.
Initiatives in this area may include replication and expansion of promising models such as the
Drug Market Intervention (DMI/High Point, NC Initiative), ihe Chicago Violence Prevention
Initiative or ~Chicago Ceasefire,A Weed and Seed, and the Project Safe Neighborhoods model).
If replicating or expanding an existing model, applicants must specify which model is being used
and how it constitutes replication or expansion. Initiatives may include one or more o# the
following: outreach to youth, community policing, community courts, involvement of probation
officers, engagement of the community, enlistment of community or faith-based organizations,
gang training, projects that examine and enhance investigative strategies, and projects that
address community engagement. Close coordination with federal agencies, including local U.S.
Attomey's Offices, is strongiy encouraged for appiicants under this category. See the FAQs for
more information on programs available for replication and where to get additional details on
each.
Hiring and retention of staff for p~oject implementation, to include law enforcement officers,
analysts, and community workers to reduce violent crime, inGuding gang and gun violence is
allowable and encouraged within this category.
CATEGORY II: PROVID{NG FOR FUN~ING OF NEIGHBORHOOD PROBATION AND
PAROLE OFFiCERS.
Community corrections professionals play a key role in both aiding prisoner reentry and
preventing crime by monitoring and engaging adult and juvenile offenders in effective case
management and offender supervision. Probation, parole, and community corrections officers
help jurisdictions °manage down" the incarceration costs by allowing them to release non-violent
vffenders earlier into the community, thus helping relieve the burden on stretched state and
local budgets.
Applications are solicited under Category !I to increase the number of neighborhood-based
probation, parole, and community corrections officers. Initiatives should demonstrate how
officers will play a key role in both aiding prisoner reentry and in preventing crime.
CATEGORY III: REDUCING MORTGAGE FRAUD AND CRIME RELATED TO VACANT
PROPERTIES.
Addressing the crime of mortgage fraud is an important element in protecting the public during
this economic downtum. It is becaming more apparent that martgage frauc3 is a significar,t factor
in the rapid increase in fareclasures. Some of the major vulnerabilities enabling cnmina{s to
OMB No. 1121-0323 5
Approval Expires 9/30/2009
perpetrate mortgage fraud are: 1) the one-to-twa manth delay in state systems for recording
liens on real estate, which allows criminals to sell a properiy multiple times to multiple straw
buyers, or take out multiple home equity loans before any of the liens are recorded by the state;
2) ineffective policies, procedures, and document security allaw filing of fraudulent deeds, which
gives criminals the opportunity to acquire equity loans for real property or to se(I property to
which they have no legal title; and 3) the inadequacy of information sharing on licensing and
sanctioning of practitioners in real estate, housing, and mortgage professians is an impediment
to deterring repeat offenders.
Applications are solicited under Category 111 to increase the number of state and lacal
investigators, prosecutors, and crime prevention practitioners, and to support innovative efforts
such as regional mortgage fraud task forces that give states and localities additional tools to
address mortgage fraud_ Initiatives may increase the personnel who investigate and prosecute
mortgage fraud; and/or hire a training expert or a mortgage fraud subject-matter expert to assist
with training of their mortgage fraud task force; for example, training on mortgage fraud
technolagy, including software and information sharing. As part of their mortgage fraud initiative,
applicants may also include the prevention and/or reduction of ctime in connection with vacant
properties, including crimes that occur on or around vacant and abandoned properties.
Examples include, suppor#ing regional task force activities to raise citizen awareness, reduce
scams and fraud, and forge law enforcement-community partnerships, as well as pnvate
entities, to revitalize and increase safety in neighborhoods experiencing high rates of problem
vacant properties. Close coordination with federal agencies, including local Federal Bureau of
Investigation and U.S. Attomey's Offices, is required for applicants under this category.
Priority will be given to applicants addressing mortgage fraud or vacant properties in the top 15
states with the highest level of mortgage fraud activity. The 15 states are listed in the FAQs.
CATEGORY 1V: HIRING OF CfVILIAN STAFF IN LAW ENFORCEMENT AGENCIES.
Law enforcement agencies must prioritize competing demands for services and resources every
day. Law enforcement agencies may use civilian crime and intelligence analysts, dispatchers,
and training staff to augmenf their workforce. Effective use of local, regional, and natiena! data
should inform the agency approach to address the range of criminal activity and the deployment
of resources.
Applications solicited under Category IV are to hire civilian staff in law enforcement agencies.
Personnel in this category include but are not limited to civilian crime and intelligence analysts,
dispatchers, and training staff to support swam law enforcement with the goal of making swom
law enforcement more avaiiable on the street in an effort to reduce and prevent cnme.
Personnel in this category may not be used for administrative or clerical support. The applicant
agency should cfearly document how personnel will be used within law enforcement operations
and define expected outcomes of the implementation.
CATEGORY V: ENHANCING FORENSIC AND CRIME SCENE INVESTIGATIONS.
Science continues to provide advancements in the field af forensics and crime scene
investigations that may serve to enhance the criminal justice system. Developing and enhancing
the capacity of state and local forensic lab analysts, crime scene specialists, and law
enfarcement personnel (such as detectives and officers) is critical to the realization of the
potential offered by the science.
Applications are solicited under Category V from 1) state and local crimina! justice agencies to
hire swrom and non-swom crime scene investigators and computer forensic analysts and 2)
cMB No 'I121-0323 &
Appraval Expires 9/30l2009
existing and accredited public laboratories for hiring and retaining more DNA and other forensic
evidence analysts. These staff resources will be devated to pursuing cases requiring
investigative and forensics expertise such as violent crime cases or child exploitation cases.
Applicant agencies may also consider hiring crime laboratory evidence coordinators to manage
the flow of evidentiary information among laboratories, law enforcement, and pr~secutors.
CATEGORY VI: IMPROVING RESOURCES AND SERVICES FOR VICTIMS OF CRIME.
The participation of vi~tims of crime in criminal justice processes is necessary and improves the
operation and effectiveness of the criminal justice system. Victims of crime often need to feel
safe, be given and understand their rights, express their emotions, and know what comes ne~ct
in the process. The enforcement of victims' rights allows the victim to be better protected in the
future, as well as to serve as a resource to inform and improve the criminal justice system.
Applications are solicited under Category VI to develop new and enhance existing
resources/services (other than compensation) available to all crime victims and their families
especially in underserved populations. Areas of consideration should include all types of crimes
such as criminal fraud/identity theft, hate crimes, domestic vialence, and physical and sexual
child abuse and exploitation. A range of resources and direct services for victims in this
category may inctude assistance to victims through staffing domestic violence shelters,
advocacy centers, hotlines, peer support, etc.
CATEGORY VII: SUPPORTING PROBLEM-SOLVING COURTS.
Initiatives that use BJA's problem-solving court and community prosecution models support the
collaboration between the criminal justice system and the local communities to enhance public
safety. To be effective, judges, prosecutors, defense counsel, court managers, pretrial services
staff, and others must work collectivefy to address a community's local crime problem. Such
work includes addressing issues, faced by defendants that often fuel crime (such as drug
addition, mental illness, prostitution, and domestic violence).
Applications are solicited under Category VII for state or local courts systems to implement ar
enhance a problem-soiving court such as a community court, to include hiring of personnel. The
goal of this initiative is to reduce the conflicts, gaps, and inconsistencies that can be created by
inefficient court operations and multiple problem-solving courts operating within a jurisdiction.
Essential elements of the program are: 1) engaging the community in defining the issues to be
addressed and building strong links to citizens, schools, and community groups; 2) establishing
pretrial screening, assessment, pre-adjudication diversion, and close supervisian of offenders;
and 3) establishing effective links beiween criminal justice system and cornmunity social service
organizations that lead to diverse sentencing options and access to appropriate community
resources.
BJA is also soliciting applicatians from local jurisdictions to implement or enhance community
prosecution in their jurisdictions, including hiring of local, neighborhood-based prosecutors in
order to support innovative probtem-solving strategies. The goal of the initiative is to strengthen
links between the criminal justice system and the community, to promote partnerships among
local agencies, and to encourage the development of problem-solving strategies for prosecution
and crime prevention. Applicants must use BJA's key principles of Community Prosecution in
their program design. For more information on these principles and problem solving in general,
vis':t the FAQs for this solicitation_
OMB No. ? 121-0323 7
Approval Expires 9/30/2009
CATEGORY VIII: National Traininq and Technical Qssistance Partnershias.
BJA is soliciting for a national organization to work collaboratively with the State Administering
Agencies (SAAs) to assist states in developing their state-wide plans to include the proper use
of the Byme Justice Assistance Grant (JAG} Program funds and other funds. The national
organization will also assist states in the use of evidence-based practices and data-driven
strategies. As a product of this initiative, the national organization will develop a case study to
include lessons leamed and promising practices. Applications may not exceed $1 million.
BJA also is soliciting applications from multiple national partner organizations to provide
training, technical assistance, public awareness, and outreach strategies. Each national partner
organization must demonstrate a specialized capacity to provide training and technical
assistance in one of the following areas: 1) implementation of community-based, data-driven
approaches to reducing and preventing violent crime; 2} implementation of evidence-based
practices in support of neighborhood-based probation and parole; 3} implementation of data-
driven strategies to support the use of civilian personnel to include crime and intelligence
analysts, dispatchers, and !aw enforcement training staff; 4) enhancing the skiils of crime scene
investigators, law enforcement detectives, law enforcement officers, forensic analysts, and
prosecutors to improve case investigations; 5) implementation of evidence-based practices in
support of reducing mortgage fraud and crime related to vacant properties; 6) implementation or
enhancement of problem-solving courts through the use of evidence-based practices; and 7)
implementation or enhancement of community prosecution approaches through the use of
evidence-based practices, ta include the cross-disciplinary training of prosecutors, defense
attomeys, court staff, case managers, community corcections staff, and other agencies that
supervise defendants. fn addition, applications are solicited to provide public awareness and
outreach strategies to support the above areas.
Applicants must demonstrate the ability to develop content and suppo~t nationwide delivery of
BJA trainings using a variety of training delivery mechanisms such as on-line trainings and other
electronic or distance learning formats, including podcasts, webinars, etc. Applicants must
demonstrate the ability to support, refine and reproduce curriculum; recruit and train subject
matter-appropriate trainers; schedule and organize training venues; market trainings and recruit
participants; and administer and oversee implementation of the trainings. Applicants must also
demonstrate the ability to provide technical assistance support through problem-solving
program guidance such as project assessments and proven implementation strategies.
Amount and Length of Awards
The amaunt wi{I be determined by what is available under this Recovery Act Byrne Competitive
Grant Program solicitation. The project period for awards under this program is up to 24 months.
The project start date should be on or after July 31, 2009. No funding beyond the 24-month
project period should be anticipated.
Limitation on Use of Award Funds for Employee Compensation; Waiver: No portion of any
award of more than $250,400 made under this solicitation may be used to pay any portion of the
totai cash compensation (salary plus bonuses) of any employee of the award recipient whose
total cash compensation exceeds 110 percent of the maximum annual salary payable to a
member of the Federal govemment's Senior Executive Service (SES) at an agency with a
Certified SES Performance Appraisal System for that year. For FY 2009, the total cash
compensation cannot exceed $194,700 ($177,000 [current maximum SES salary] plus
[$177,000 times 10 percent]). (The salary tabfe for SES empioyees is available at
vwvw.opm.Aov.)
o~na r~~ ~ ~t ~-os2a g
Approval Expires qt3012009
This prohibition may be waived at the discretion of the Assistant Attomey General for the Office
o~ Justice Programs. An applicant that wishes tQ request a waiver should include a detai(ed
jusfification in the budget narrative of the application. The justification should include: fhe
particular qualification and expertise of the individual, the uniqueness of the service being
provided, the individual's specific knowledge of the program or project undertaken with the grant
funds and a statement explaining that the individual's salary is commensurat~ with the regular
and customary rate for an individual with her/his qualifications and expertise, and for the work
that is to be done.
NonSupplanting: For purposes of this Recovery Act solicitation, the general non-supplanting
requirement of the OJP Financiai Guide (Part II, Chapter 3) does not apply.
Recovery Act: Buy American
A!I applicants that propose to use grant funds to construct, alter, maintain, or repair a public
building or pub(ic work should be aware that the Recovery Act (in seetion 1605) contains a"Buy
Americanp provision that applies to iron, steel, and manufactured goods, subject to certain
exceptions. The provision is to be appfied in a manner consistent with United States obligations
under internationa! agreements. Government-wide guidance on this provision is not yet
available, but is expected. For the text of section 1605, please refer to the ""OJP Recovery Act
Additional Requirements" web page at
www.oip.usdoi.qov/recoverv/solicitationrequirements.htm.
Recovery Act: Wage Rate Requirements
All appiicants should be aware that the Recovery Act contains a provision on wage rate
requirements that concems projects funded or assisted by Recovery Act funds that employ
laborers and mechanics. See section 1606 of the Recovery Act, the text of which appears on
the "OJP Recovery Act Additional Requirementsn web page at
www.oip.usdoi.qov/recovery/solicitationrequirements.htm. Govemment-wide guidance on this
provision is not yet available, but is expected.
Recovery Act: Preference for Quick-Start Activities
Pursuant to section 1602 of the Recovery Act, recipient of funds under this soficitation for
infrastructure investment are to give preference to activities that can be started and completed
expeditiously, and also are expected to use grant funds in a mannerthat maximizes job crzation
and economic benefit. For the detaiis of this requirement, please refer to the te~ct of section
1602, which appears on the "OJP's Recovery Act Additional RequirementsT web page at
www. ojp.usdoj_„QOV/recovery/solicitationrequirements.htm.
Recovery Act: Contracts
Generally speaking, the Recovery A~t places special emphasis on the use of fixed-price
cantraets awarded thraugh competitive procedures. As information becomes available, OJP will
provide guidance to applicants as to what, if any, particular procurement requirements or
procedures may apply to contracts awarded with Recovery A~t grant funds, apart from those
that appear in 28 C.F.R. Part 66 and 28 C.F.R. Pa~t 70.
Recovery Act: Limit on Funds
The Recovery Act specifically provides that funds may not be used by any state or local
govemment, or any private entity, for any casino or other gambling establishment, aquarium,
zoo, golf course, or swimming pool.
C M B No. '1'I ~ ~-C3~3 ~
:.pproval Ex~ires 913O/2009
Recovery ~ct: Use ~f Funds in Conjunction with Funds from Other Sources.
Recover~r ~ct funds may be used in conjunction with other funding as necessary to camplete
projects, but tracking and reporting of Recovery Act funds must be separate, to meet the
reparting and other requirements of the Recovery A.ct and other applicable 1aw. There can be nG
commingling of funds. (See °Accountability and Transparency under the Recovery Act,n below.)
Accountability and Transparency under the Recovery Act
Separate Tracking and Reporting af Recovery Act Funds and Outcomes
Consistent with the special purposes and goafs of the Recovery Act, and its strong emphasis on
accountability and transparency, it is essential that all funds from a Recovery Act grant be
tracked, accaunted for, a~d reparted on separately from ail other funds (including C~J grant
funds from non-Recovery A~t grants awarded for the same ar similar purpases ar programs}.
Recipients must also be prepared to track and report on the specific outcomes and benefits
attributable ta use af Pecovery Act funds.
The accounting systems of all recipients and subrecipients must ensure that funds from any
award under this Recovery Act solicitation are not cornmingled with funds from any ather
source.
Misuse of grant funds may result in a range af penaities, including suspension of current and
future funds, suspension or debarment from federal grants, recoupment of monies provided
under a grant, and civil and/ar criminal penalties.
Quarterly Financial and Pragrammatic Reporting
Consistent with the Recavery Act emphasis on accountability and transparency, reporting
requirements under Recovery Act grant programs will differ from and expand upon OJP's
standard reporting requirements for grants. !n particular, section 1512(c) of the Recovery Act
sets out detailed requirements for quarte~l}r reports that must be submitted within 10 days of the
end of each calendar quarter. Receipt of funds will be contingent on meeting the Recovery Act
reparting requirements.
Under this Recovery Act program, quarterly financiat and programmatic reporting will be
required, and wilf be due within 10 calendar days after the end of each calendar quarter,
starting July 10, 2009.
Programmatic and Financiai Reporting ' Due Dates
Periods
October- December Janua 10
Janua - March A ril 10
A ril-June Jul 10
Jul -Se tember October 10
The information fram grantee reports wil! be pasted on a publi~ wcbsite. Ta the extent that grant
funds are available to pay a grantee's administrative expenses, those funds may be used to
assist the grantee in meeting the accelerated time-frame and extensive reporting requirements
of the Recovery Act.
Recovery Aet grant recipients may expect that the information posted by OJP will identify
grantees tha# ar~ delinqusr~t in #heir reporting. #n addition, in keepir~c~ with star~dard OJP
practice, grant recipients who do not submit required repoRs by the due date wiil not be
OMB No. 1121-0323 ~ ~
9pprova! Expires ~/".jUi2Gv9
permitted ta draw dawn funds thereafter, during the pen~+ency of the delinquency, ~nd may 5c
subject to other appropriate actions by OJP, inciuding, but not limited to, restrictions on eligibility
for future OJP awards, restrictions on draw down on other OJP awards, and suspension or
termination of the Recovery Act award.
Funding recipients may expect that a standard form and/or reporting mechanism may be
available. Additianal instructions and guidance regarding the required reporting wilE be provided
as they become available. For planning purposes, however, ali applicants should be aware that
the Recovery Act section 1512(c) provides as follows:
Recipient Reports: Not later than 10 days after the end of each calendar quarter, each
recipient that received recovery funds from a Federal agency sha(I submit a report to that
agency that contains-
(1) the total amount of recovery funds received from that agency;
(2) the amount of recovery funds received that were expended or obligated to
projects or activities; and
(3) a detailed list of all projects or activities forwhich recovery funds were expended
or obligated, including--
(A) the name of the project or activity;
(B) a description of the project or activity;
(C) an evaluation of the completion status of the project or activity;
(D) an estimate of the number of jobs created and the number of jobs
retained by the project er activity; and
(E) for infrastructure investments made by state and local governments, the
purpose, total cost, and rationale of the agency for funding the infrastructure
investment with funds made availabfe under this Act, and name of the person
to contact at the agency if there are concerns with the infrastructure
investment.
(4) Detailed information on any subcontracts or subgrants awarded by the recipient
to include the data elements required to comply with the Federal Funding
Accountability and Transparency Act of 2006 (Public Law 109-282}, allowing
aggregate reporting on awards below $25,OQ0 or to individuals, as prescribed by the
Director of the O~ce of Management and Budget.
Subawards under Recovery Act Grants
Reqortina: DUNS and CCR. As indicated above, quarterly reporting requirements for Recovery
Act awards include reporting with respect to subawards. In order to facilitate that reporting,
award recipsents must work with their first-tier subawardees (if any) to ensure that, nc later than
the due date of the award recipient's first quarterly report after a subaward is made, the
subawardee has a DUNS numbers and is registered with the Central Contractor Registration
(CCR) database. See "Deadline: Registration,n above, far more information on CCR and DUNS
numbers.
Monitoriria of subawards. AA applicants should bear in mind that any recipient of an award
under this solicitation will be responsible for monitoring of subawards under the grant in
accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the
OJP Financiai Guide. Primary recipients will be responsible for oversight of subawardee
spending and monitonng of specific outcomes and benefits attributable to use of Recovery Act
funds.
OMB No. 1121-0323 ~
Approval Expires 9/30/2009
Reporting Fraud, Waste, Error, and Abuse
Each grantee or subgrantee awarded funds made availabie under the Recovery Act is to
promptly refer to an appropriate inspector general any credible evidence that a principal,
employee, agent, contractor, subgrantee, subcontractor, or other person has submitted false
claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining
to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving Recovery Act funds.
You may repart potentia{ fraud, waste, abuse, or misconduct to the U.S. Department of Justice,
Office of the Inspector General (OIG) by-
mail: Ofifice of the Inspectar General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W_
Room 4706
Washington, DC 20530
e-mail: oig.hotiine@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG web site at www.usdoi.qov/oiq/.
The Recovery Act provides certain pratections against reprisals for emptayees of non-Federal
employers who disclose information reasonably believed to be evidence of gross management,
gross waste, substantial and specific danger to public health or safety, abuse of authority, or
violations af law related to contracts or grants using Recovery Act funds. For additianal
information, refer to section 1553 of the Recovery Act.
Performance Measures
To assist in fulfilling the accountability objectives of the Recovery Act, as well as the
DepartmenYs responsibilities under the Govemment Performance and Results Act of 1993
(GPRA), Public Law 103-62, applicants who receive funding under this solicitation must provide
data that measure the results of their work_ In addition, applicants must discuss their data
coilection methods in the appiication. Appiicants must address all the Recovery Act
performance measures. Also, applicants must address all the pe~formance measures that are
applicable to the category of funding for which they are applying. Pertormance measures for this
solicitation are as follows:
OBJECTIVE PERFORMANCE MEASURES DATA THE GRANTEE PROVIDES DESCRIPTION
FOR 3-MONTH REPORTING PERIOD (PI.NN LANGUAGE EXPLANATION
OF WHAT EXACTLY IS BEING
PROVIDED
Categories I VIII Number of jobs retained (by How many jobs (by type) were An unduplicated number of jobs that
Recovery Act: type) due to Recovery Act prevented from being eliminated with would have been eliminated if not
Preserving jobs funding. the Recovery Act funding during tl~is for the Recovery Act funding during
reporting period? the three-month quarter. Report this
data for each position only once
durin the rant. A~ob can include
a~ne rjo. ~~2~-0~23 12
Approval Expires 9/30%Z009
~ i ~ fuii ~me; parttime, contrac'cual, or
othzr empiayment relationship.
I Ho~r~ many jobs (by type) were I An unduplicated n~mber of iobs that ~
eiiminated vyithin the last 12 months and ~ uPre eliminated 12 rr~onths prior to '
i subsequenUy reinstated with Recovery ~ receiving Recovery Act funding.
I Act funding? Report this data for each position
i + aniy once during the grant. r~ job
can include fuH time, part time,
( co~tractual or other employment
, relaticnshi .
Categories 1-VIII NumbPr of jobs cre~ted (by Now many jobs (by type} were created An unduplicated num~er of jobs
Recovery Act type) due to Recovery Act with Recovery Act funding this reporting created due to Recovery Act
Creating jobs funding. period? funding during the three month
quarter. Repart this data far each
i position onfy once during the grant. I
A job can include full time, part
time, contractual, or other
emplcyment relationship. '
Categorfes 1-VIII Percent of essential services How many essential services were Essential services are defined as
Recover~ Act: maintained wi~out disruption. prevented from eliminauon due to services that are necessary to ~
Promoting Recovery Act funding? achieving the grantee's mission.
economic They are mission critical.
recovery Hov~ many essential services does your
agency provide?
Percent increase of essential How many new essential services are
services. you providing as a result of grant
I funding?
i Hov~ rrany essential services did your
aaen rovide befere rant fundi~ ? ~
Categories I VIII Number of collaborative How many parfierships were formed Partnerships are defined as the task
Recovery Act: parfierships established to this quarter that prevented reductions in force activities between state, local,
' Fromating avoid reductions in essential services or duplication of efforfis? federaf, or trihal law enforcement
economic services and duplication. agencies I
recovery
Categary To Percent increase in database The number of commonly-accessible ~
facilitate justice inquiries. databases for inquiries established or
information used during the past quarter.
j sharing, ~
collaboration, and I Number of new database inquiries in
( problem solving the past quarter. I
I Percent increase in the The rtumber of new database ~
I number of submissions to a submissions made in the last quarter.
database.
i
~ Percentage of tipslleads ' tVumber of tipslieads referred to other
~ referred to other agencies that agencies during the current reporting
result in an arrest ar ~ oeriod.
~ ~ cenviction. ~
I Number of tips/leads referred to other
agencies that resulted in an arrest or
convictian during the current reporting
eriod.
CM6 No. 112'1-O;s23 ~ ~
Approval Expires 9l3012009
~ Category IL• To Percent reduction in average Average caseload cf aif community ~ ~
enhance the case~~ad of community corrections agency when grant begins.
capacity of correctional officers in agency.
community i Average caseload of cammunity ,
~ corrections i corrPctions agency during the quarter i
for which the grantee is reporting.
! Categol'ies i, 111, Percentage of planned I idumber of pianned initiatives Examples of initiatives: Ey~ ne-
~ Vi, and VIL' To initiatives impiemented. impiemented during the reporting funded PSt~, Cea~Efire, problerr~-
enhance or ( period. I solving courts, victim hot-lines,
implement ~ estabiishing mortgage fraud units.
initiatives to ~ I Tota! number ef initiatives pianned with Where appropriate, mulUple
reduce tfie Byme funding. initiatives need to be identified.
inadence of ( Where the scope is to accomplish
violent crime or i one initiative, please indicate one
improve services as the initiative is implemented.
to victims. I Indude the Byme-funded initiatives
: your agency plans to implement
! ~ over the entire grant period.
Percentage of individuals who Number of individuals who completed Individuals are defined as those
' completed (intended} programming during the reporting vvho particpate in the program,
programming. period. those wha are targeted far receiving
services or those who benefit from
, Total number of individuals who . the intener~on or initiative.
~ provided programming during thP ~
reporting period. This number should include all
those who participate in the
~ program, those who are targeted for
receiving services, or those who
benefit from the intervention or
initiative lNGLUDING those whe
compfeted programming.
I Cost savings as a result of Non-grant dollars expended prior to The purpose of this outcome
I
i nevv initiative implemente~. initiative. indicator is to measure prograrri
I cost savings in doliars. Appropriste
for categories that provide direct
, servic~ and are able to realize a
~ cost savings as a result af
implementing new initiatives. Count
only the non-grant dollars expended
on persennel, administra~v~,
~quipment, and contractual
obligations for the initiative.
Non-grant dollars expended after Report the non-grant dollars
initiative. expended after the grant begins.
Categories If, iV, Percent af uni#s that report Number of units that r°port increased ~
and V: To create increased efficiency. efficiency. I
or retain jobs to
incsease criminal Total number of units.
justice capacity to ~ ~
reduce violent
crime.
; Category VIII: To ~ Percentage of trairees who Number ofi individuaEs Nrho stt~nded i ~
improve the successfu{fy completad the edch training.
I capacity of the I program. I
, criminal justice l~lumber of individuals tvho completed
~ system thrcugh ! the training. i
in-person training
Percenta e of trainees who Number of individuals who rated the
GMB IVO. ~ 121~73 ~ 4
Approval Expires 9/30l2009
i co~rpieted the trainin5 who ~ Uair,ing as satisfactor~ or bette~. '
' ratzd the training as ~
satisfactory or better. I
~ Percentage of tr~inees sJho ! Number of individuais who carr~pletPd a~ '
completed the training whose pre- and post-test. ~
post-test indicated an I
` ~ i~nproved score efe~ the:r p~e- i Paum~er of trai~ess vrhose ~ost-test I +
test. indicated an improved score aver their I
pre-test.
; Category Vlli: To PercentagP of tr~inees ~iho Number of individuais vvho started the i
increase the successfully completed the training. (
~ knowledge of program.
~ crimina! justice ~ Numbe~ of individuals who compieted
' practitioners ( thz training. I
through web-
hased leaminq ; Pescsntage of trai^ees :vhc l~Jumber of trainees k~ho completed the ,
~ completed the training v~ho ~ training Hrho rat?d the training as i I
rated tf~e training as satisfactory or better.
I satisfactory or better. I
i i i Number of ind'syiduals who completed ~
i an evafuation at the conclusion af the
training.
I j Percenta~e of frainees vyho ~ Number of individuais ~rvho complPted a
I completed the training whose pre- and post-test.
post-test indicated an
i improved score cver their pre- ~
~ test.
Category VIII: To Percentage of organizations Number of organizations receiving
increase the ; that completed the survey vrtto i CD/QVQs.
I knowledgs of ! expressesi satisfaction that the !
criminal justice CD/DVD met their training Number of organizations who received ~
'ractitioners I needs. I CD/DVDs who were surveyed.
I thraugn distancs ~
learning using ! I Number of organizations who
CD/DVDs ~ ~ responded to the survey. I
j I Numtaer of organizations who I
I expressed satisfaction that the CD/DVD
met their training needs. I
i i
' Category VIII: i o Percentage ofi surveyed Nurriber of training scholarships i
increase the trainees who reported that tfie I provided.
, 1c~owledae of ~ training prc~ided inf~rmation
i criminal justice ! that couid be utilizsd in their ~ Num~er of trainees v~rhe recsived I
practitioners by job. scholarships who were surveyed. ~ I
I providing training
~ scholarships i Number of trainees surveyed ~vho ~ j
responded to the survey. ~ I
` I , Namber af surveyed trainaes :rho
reportPd that the training provid?d ~ I
information that could be utilized in their
'ob.
~ Categary Vlll: Percentage of requesting Flumber of reauestinc~ agencies ~,+ho ~
Increase a agencies who rated services rated services as satisfactory or better ~
( criminal justice ( as satisfactory or better in in terms of timeliness and quality I
, acency's abit ~;r t~ , terrru cf tim~l~nsss and qualiry ~ foAo~vin~ ccmpletion cf a OfS5it2 visit. ~ i
! sel~~e problems ~ follo:^~ing completien ~f a I i
and/or modify onsite visit. Number of requesting agencies who
policies or com leted an evaluation of other onsite
L~~fj.'.~Z ~y'O. J .L I-L'.~LJ IS
Approval Expires 9/30/2d09
~ ~ractices ~ ` services. ~ '
~ ~ i ~
I ( Percentage of requesting ' Number of requesting agencies that I
aaencies tha± ti+: ere plannirg to , v:ere Flanning to implement at least
! implement at least somP of the ~ somP of the repott recommendations !
report recommendations six six months after the onsite visit. I
I I months after the onsite visit
~ I i
~ ~ Percentage of peer visitors Number of peer visitors who reported
( I who reported that the visit to ( that the visit to the other agency was I
the ~ther agency ~:~as useful in ; useful in pro~~iding ir~crm3tian or ,
~ ~ providing information on policies ar practices. j
I policies or practices. `
Fercertage of peer visitor~ Number of peer v~sitors that ~ver~ ! i
that w~re p1811fi1(1~ tG planning to implem~nt at least same
I implement at least some policies or practices six months after ~
I ~ po!'scias or practices six they vrere obssrved at the visitPd site. ,
manths after they were ~ i ~
~ observed at the visited site. I I
Percentage of reque~ting Number of requesting agencies of other i
j agenciss of ott~er ansitz onsite services who rated tf~e s~rvices
I services who rated the provided as satisfactory or better. (
i servicss providPd as ,
satisfactory ar better.
Number of peer-to-peer visits
' completed. ~
Number of follow-ups with I
~ requesting agencies completed soc ~
( months after ansite visit.
Number of reports completed by I
peer visitors after comple~on of the I
visit.
1 ~ Number of follow-ups with the
I ~ requesting peer visitor completed
six months after the peer to peer
~ j visit. ~
Number of other onsite services
pravided.
Number of reports submitted to
~ reguesting agencies foiiowing other ~
( onsite services. I
IVumber of onsite visits completed. ;
Number of requesting agencies who
completed an evaiuation of ~ ~
services.
Category Vl11: To Percentage of advisory/focus Number of advisory/~ocus groups held. ,
i incrzase ~ groups evaluated as i
information satisfactory or better. Number of advisory/focus groups
rovided to BJA evaluated as saiisfacto or better.
or;r s r~o. i ~~~-es~a 1~
Apprwa! ExA~res 913ui~~Q9
~ and the criminal
justice community
Percentage of conference Number of conference attendees who
attendees who rated the completed an evaluatian at the
conference as satisfactory or conclusion of the conference.
better.
Number of conference attendees who
rated the conference as satisfactory or
better.
Number of documents produced as a
result of advisory/focus groups.
Number of documents disseminated to
the field as a resuft of advisoryffocus
groups.
Number of times the requesting agency
evaluated the product of the
advisory/focus group.
Number of conferences held.
Number of web sites developed.
Number of web sites maintained.
Number of publications developed.
Number of visits to web sites.
Number of publications disseminated.
Number of requests for information
re onded to.
Category VIII: To Percentage of curricula that Number of training curricula developed.
increase the were pilot tested.
knowledge of Number of training curricula pilot tested.
Southem border
law enforcement Percentage of curricula that Number of training curricula revised
through the were revised after pilot testing. after being pilot tested.
development
and/or revision of
trainin curricula
How to Apply
Grants Management System Instn,ictions. Applications must be submitted through OJP's
online Grants Management System (GMS}. To access the system, ga ta
https://qrants.ojp.usdoi.4ov. Applicants should begin the process a few weeks prior to the GMS
registration deadline, especially if this is the first time they have used the system. Each
application requires a separate GMS registration. For a step-by-step guide, visit
http://www.oip.4ov/qmscbt/ and refer to the section entitled "Extemal Overview: Locating &
Applying for Funding Opportunities." For additional assistance, call the GMS Support Hotline at
1-888-549-9901 from 7:00 a.m. to 9:00 p.m. Eastern Time Monday to Friday.
Funding Opportunities with Multiple Categories: Some OJP solicitations posted on GMS
contain categories, denoted by the individuai solicitation titie referencing the category area. Ifi
OMB No. '112'I-0323 ~ ~
Approval Expires 9/30/2009
you are appiyinc~ to a solicitation with multiple categories, you must select the appropriate
soficitation title for the intended category of your application. The application wiil be peer
reviewed according to the requirements of the category under which it is submitted.
Note: OJP's Grant Management System (GMS) does not support Microsoft Vista or
Microsoft 2007. OJP will not review any application with attachments in Microsoft Vista
or Microsoft 2007 format. Applications submitted via GMS must be in the following formats:
Microsoft Ward ('.dac), Word Perfect (*.wpd), Microsoft Excel ('`.xls), PDF fifes (".pdfl, orText
documents ('`.txt). GMS is not yet compatible with Vista and cannot yet process Microsoft Ward
2007 documents saved in the new default format with the extension ".docx.° Please ensure that
any Word documents you are submitting are saved using "Word 97-2003 Document (".doc)"
format. Additionally, GMS does not accept executable file types as application attachments.
These disallowed file types include, but are not limited to, the following extensions: ".com,"
".bat " ".exe " ".vbs " ".cfg " ".dat " ".db " ".dbf " ".dll " ".ini " ".log " ".ora " ".sys " and ".zip."
, , , , , , , , , , , ,
Recovery Act CFDA Number: The Catalog of Federal Domestic Assistance (CFDA) number
for this solicitation is 16.808, titled ~Recovery Act: Edward Byme Memorial Competitive Grant
Program."
What an Application Must Include
Standard Form 424
Program Abstract (Qttachment 1)
Applicants must provide an abstract identifying the applicant's name, title of the project, dollar
amount requested, and category for which the applicant is applying (i.e., Category I:
Comprehensive Community-Bas~d Data-Driven Appraaches to Preventing and Reducing
Violent Crime). The abstract must include goals of the project, a description of the strategies to
be used, a numerical listing of key/major deliverables, and coordination plans. Applicants must
use a standarc! 12-point font (Times New Roman is preferred) with 1-inch margins. The abstract
must not exceed 1 page. Submissions that do not adhere to the format will be deemed
ineligible.
Program Narrative (Attachment 2)
Applicants must clearly indicate on the front page of the program narrative which category they
are applying under. Should a proposal span multiple categories, select one category which best
describes the project. The program naRative must respond to the solicitation and the Se{ection
Criteria (1-3, 5) in the order given. The program narrative must be double-spaced, using a
standard 12-point font (Times New Roman is preferred) with 1-inch margins, and must not
exceed 8 pages. Please number pages "1 of 8,A ~2 of S,° etc. Submissions that do nat adhere to
the format will be deemed ineligible.
Budget and Budget Narrative (Attachment 3)
Applicants must provide a budget that is allowable and reasonable (Selection Criteria 4).
Allowable costs include, but are not limited to, personnel, overtime, equipment, and fuel.
App{icants must submit a budget detail worksheet and budget narrative. A budget detail
worksheet form is availabte on OJP's web site at
www.ojp.usdoj.qov/fundinq/forms/budqet detail.pdf. When using this form, you must also
include a budget naRative, in MS Word or PDF format, as a separate attachment. Both the
budget detail worksheet and narrative explanation of costs can be provided in a single
document using this acceptable MS Word Budget template, available at
OMB No. 1121-0323 ~ g
Apprwat F~cpires 9/30/2009
www.oip.usdoi.qov/BJA/fundinq/Budqet Worskheet Narrative Template.doc. Applicants may
submit the budget and budget narrative in a different format (i.e., Excel spreadsheet), but it must
contain all categories listed within the budget detail worksheet.
Applicants must budget funding to travel to up to finro Department of Justice-sponsored grant
meetings. Applicants should estimate the costs of travel and accommodations for two staff to
attend two meetings, with one trip to Washington D.C. and one in their region.
Project Timeline and Position Descriptions (Attachment 4)
Applicants must attach a project timeline with each project goal, related objective, activity,
expected completion date, and responsible person or organization. Applicants should also
provide position descriptions for a{I positions the applicant seeks to fund under this grant and
any resumes of staff already identified.
Certifications (Attachment 5)
Applicants must attach certifications required by this solicitation, as outlined on page 3. Copies
of the certifications are in the Appendix.
Selection Criteria
1. Statement of the Problem (15 percent of 100)
Identify the precise problem to be addressed by the project. Provide specific data where
available. Describe how activities can be started and completed expeditiousy and in a
manner that maximizes job creation and economic benefits.
2. Program Design and Implementation (30 percent of 100~
Describe project objectives that are linked to meaningful and measurable outcomes
consistent with the goals of the Recovery Act and the like likelihood of achieving such
outcomes, such as job creation and preservation. Applications that demonstrate job creation
and sustainability will receive priority consideration. Describe how the project will reach the
stated goals and objectives by providing a complete description of its design and proposed
implementation. Discuss the significance of the program to improve the functioning of the
criminal justice system. Tie program activities to goals, objectives, and the perFormance
measures applicable to the project. Include a comprehensive timeline that identifies
milestones, numerically listed deliverables, and who is responsible for each activity (as
Attachment 4). Where applicable, describe the extent to which the proposed approach is
data-driven and evidence-based, as w~ell as the extent to which coordination (in some
categories, coordination with federal agencies is required) has taken place or will take place.
Applic~tions proposing to replicate an evidence-based program should demonstrate that
coordination with model-developers has taken place and plans are in place to adapt and
follow the model's requirements_ For more information on specific models, please see the
FAQs.
3. Capabilities/Competencies (25 percent of 100)
Fully describe the applicant(s) capabilities to impiement the project and the competencies of
the staff assigned to the project. Describe the proposed management structure and project
staffing. !f applicable, describe how the partners will collaborate with the applicant to
implement the program successfully. Describe how the organization will track ai{ drawdowns
and grant expenditures separately from other federal funding.
4. Budget (10 percent of 100)
OMB No. '1121-0323 ~ 9
Apprwal F~cpires 9/30/2009
Provid~ a camprehensive ~udget and budg~t narrative that are complete, a8awabfe, an~
justified based on the proposed project (as Attachment 2). Appiicants are strongiy
encouraged to avoid unsubstantiated equipment purchases. Applicants must budget funding
to trave! to up #o two Departmen# of Justice-sponsored grant msetings. R~plicants should
estimate the costs of travef and accommodations for two staff to attend fwo meetings, with
one trip to Washington D.C. and one in their region.
5. ImpactlOutcomes, Evaluation, Sustainment, and Description of the Applicant's Plan
for the Collection of the Data Required for PerFormance Measures (20 percent of 100j
Evaluation Certification_ Applicants must certify their willingness and capacity to participate
in an evaEuation to be managed by the Nationa! Institute of Justice. Capacity may be
demonstrated by documenting participation in priar evaluations; existence of data
management systems; or program maturity and/or stability. For innovative programs,
applicants should provide evidence that the program model has shown promise in being
effective.
Explain how the program's effectiveness will be demonstrated. Discuss the significance of
the program's impact ta improve the functioning of fhe criminal justice system. For each
performance measure selected, describe: 1) what data witl be collected, 2) how it will be
coiiec#ed, 3) haw it will be assessed/analyzed; and 4} the process for reporting the findings
and outcomes, which wiif ineasure the impact of the proposed efforts. For Categories I-VII
only, outline a project timeline and a strategy for sustaining the project when the federal
grant ends, including a plan for sustaining personnel hired with grants funds after the
funding has ended, including what innovative approaches you wifl use to mawmize your
programs impact and cost-effectiveness.
Review Process
OJP is committed to ensuring a standardized process for awarding grants. 7he Bureau of
.fustice Assistance (BJA} reviews ttte application to make sure that the information presented is
reasonable, understandable, measurable, and achievabie, as welf as consistent with program or
legislative requirements as stated in the solicitation.
Peer reviewers wiil be reviewing the app{ications submitted under this salicita#ion as well. SJA
may use either intemal peer reviewers, extemal peer reviewers or a combination of both to
review the applications under this solicitation. An extemal peer reviewer is an expert in the field
of th~ subject matter of a given solicitatian wha is NOT a current U.S. Department of Justice
empioyee. An internal reviewer is an expert in the field of the subject matter of a given
solicitation who is a current U.S. Department of Justice employee. Applications will be screened
initially to determine whether the applicant meets all eligibility requirements. Only applicatians
submitted by eligible applicants that meet all ather requirements (such as timeliness, proper
format, required attachments, and responsiveness to the scope of the solicitation) will be
evaluated, scored, and rated by a peer review panel. Peer reviewers' ratings and any resulting
recommendations are advisory only. In addition to peer review ratings, considerations may
include, but are not limited to, underserved populations, strategic priorities, past performance,
and availabie funding.
After the peer review is finalized, the Office of the Chief Financial Officer (OCFO), in
consultatian avith SJ~, conducts a financial review af all potential discretionary awards and
cooperative agreemenfs to evaluate the fiscal integrity and financiai capability of applicants;
examines proposed costs to determine if the budget and budget narrative accurately explain
aMaF:o. ~~z~ Ln
Approvai Expires 9f Qi'2~?u9
projecf costs; and determines whether costs are reasonabie, necessary, and all~wable under
applicabie Federal cost principles and agency regulations. OCFO alsa reviews the award
document and verifies the OJP Vendor Number.
Absent expiicit statutory authorizatian or vrritten delegation of authority to the contrary, all final
grant award decisions will be made by the OJP Assistant Attorney General (AAG}, who may
also give consideration to factors including, but not limited to, underserved populations, strategic
priorities, past performance, and available funding when making awards.
Additional Requiremen#s
Successful applicants selected for awards under this Recovery Act solicitation must agree to
comply with additional applicable requirements prior to receiving grant funding. We strongfy
encourage you to review the list below pertaining to these additional requirements prior to
submitting your application. Additional information for each can be found at
www.oip.usdoi.QOV/recoverv/solicitationrequirements.htm.
• Civil Rights Compliance
• Funding to Faith-Based Organizations
• Confidentiality and Human Subjects Protection
• Anti-Lobbying Act
• Financial and Govemment Audit Requirements, includes Single Audit Act Requirements
• National Environmental Policy Act (NEPA)
• DOJ Information Technology Standards
• Single Point of Contact Review
• Non-Supplanting of State and Local Funds
• Criminal Penalty for False Statements
• Compliance with Office of Justice Programs Financia/ Guide
• Suspension or Termination of Funding
• Non-Profit Organizations
• For-Profit Organizations
• Govemment Performance and Results Act (GPRA)
• Ric~hts ir~ Intellectual Property
• Federal Funding Accountability and Transparency Act (FFATA) of 2006
C~viB No 1121-0323 21
Approval Expires 9
~~/20C9
: Recovery Act Reporting Requirements; Section 1512{c) of the Recavery Act
. Section 1511 of the Recovery Act: Certifications
= Section 16Q2 of the Recavery Act: Preference for Quick-Start Activities
• Section 1604 of the Recovery Act: Limit on Funds
. Section 1605 of the Recovery Act: Buy American
. Section 1606 of the Recovery Act: Wage Rate Requirements
• Section 1607 of the Recovery Act: Additional Funding Distribution and Assurance of
Appropriate Use of Funds
• Section 1609 of the Recovery Act: Relating to National Environmental Policy Act
OMB No. 112'I-0323 22
Approval Expires 9/30l2009
Appendix. Templates for Required Certificatians
Instructions: Scar sign~~ certifications and submit image files electronically as pArt of your
application package.
L1AaC~1`!G. ~?_?-1;3~~3
Approval Expires 9/30/2009
U.S. DEPliRTN1ENT OF JUSTICE
OFFiCE OF JUSTICE PROGRAMS
Recovery Act - Edward Byrne Memorial Competitive Grant Pragram
Certification as to Recovery Act Reporting Requirements
On behaif af the applicant entity narTted bel~w, 1 certify the following to the (~ffice afi Justice
Pragrams, U.S. Department of Justice:
I have perscnally read and reviewed the section entifled "Accountability and
Transparency under the Recovery Act" in the program announcement for the Recovery
Act grant program identified above. I have also read and reviewed section 1512(c) of the
American Recovery and Reinvestment Act of 20d9 (Public Law 111-5), conceming
reparting requirements for grants. I agree that the app{icant will comply with the reporting
requirements set forth therein with respect to any grant the applicant may receive under
the Recovery Act grant program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prasecution; incl~siing under 18 U.S.C. § 1001. 1 also acknowledge that Office of Justice
Pragram grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs, and/or by the Department of
Justice's affice of the lnspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
appfying directfy to the Offce of Justice Programs).
Signature of Certifying (~fficial
Printed Name of Certifying Official
Title of Certifying Official
Full Name of Applicant Entity
Date
OMBNa 1i21-03~~ 24
Approval Expires 9/30/2009
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Recovery Act - Edward Byme Memorial Competitive Grant Program
General Certification as to Requirements for Receipt of Funds
for Infrastructure Investments
On behalf of the applicant state or unit of focal govemment (including tribal govemment) named
below, I certify the following to the Office of Justice Programs (°OJPn), U.S_ Department of
Justice:
I have personally reac! and revievved the section entitled °Eligibilit~' in the program
announcement for the Recovery Act grant pragram named above. I also have personaliy
read and reviewed section 1511 of the American Recovery and Reinvestment Act of
2009 (the "Recovery Actn), which requires a spec~c cert~cation prior to receipt af
Recovery Act funds for infrastructure investments.
Initial the statement that applies:
The applicant identified below does not intend to use any portion of any
funds received under this Recovery Act gran# program for any
infrastructure investment. Should this intention change, the appiicant will
promptly notify OJP, and (except to the extent, if any, that OJP has given
pnorwritten approva! to expend funds to conduct the review and vetting
required by law) wiil not draw dawn, abligate, or expend any funds
received under this Recovery Act program for any infrastructure
investment project until section 1511 of the Recavery Aet has been
satisfied, and an adequate project-specific certification has been
executed, posted, and submitted to OJP.
The applicant identified belaw does intend to use some or all of any
funds received under this Recovery Aet grant program for one or more
infrastructure investment projects. F~ccept to the extent, if any, that OJP
has given prior written approval to expend funds to conduct the review
and vetting required by law, I agree that the applicant entity wiH execute,
post, and submit to OJP, prior to obligating, expending, or drawing down
fun~s f~r such projsct, a prajzct-specific certification that satisfies a31 af
the requirements of section 1511 (including execution by the Govemor,
mayor, or other chief executive, as appropriate) for each such
infirastructure investment projec#.
.~;,8 ^io. i 12? ~~sz3 „
Apprwai Exp;res 9,"30Y_'~G09 c~
Page 2 cf 2
U.S. DEPARTMENT OF JUSTICE
OFFiCE OF JUSTICE PROGRAMS ~
Generai Certification as to Requirements for Receipt of Funds
for Infrastructure Investments
I acknowiedge that a false statement in this certification may be subject to crimina!
prosecution, inciuding under 18 U.S.C. g 1001. 1 also acknowledge that Office of Justice
Program grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs and/or by the Department of
Justice's Office of the Inspector General.
I have authority to make this certification on behalf of the applicant (that is, the governmentai
entity appfying directly to the O~ce of Justice Programs}.
Signature of Certifying Official
Printed Name of Certifying Official
Title of Certifying Ofificial
Full Name of Applicant Govemment Entity
Date
O?1;S No. '1 ~2'-03'Y3 2&
A,~rcval Exr,;res 9I30
~LU'~
AGENDA REOUEST
ITEM NO. VI- E1
_ ~ _
DATE: April 14, 2009
# REGULAR [ ]
• , .
_ PUBLIC HEARING [ ]
CONSENT [ X ]
TO: Board of County Commissioners PRESENTED BY:
SUBMITTED BY: Public Works Administration Donald B. West, Public Works Director~G~'
SUBJECT: Permission to advertise an RFP for mitigation bank project at Platt's Creek.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval to advertise the RFP for the Platt's Creek Mitigation Bank.
COMMISSION ACTION: CONCURRENCE:
APPROVED [ ] DENIED
[ ] OTHER: ~ ~
Approved 5-0 Faye W. Outlaw, MPA ~
County Administrator
Reviews and Approval
[X] County Attorney: [X] Management & Budget/Purchasing:
Danie McIntyre Marie Gouin\~:~e~C-:Y.,:_,,.r,
[X] Originating Dept-Public Works: [X] Copy to Finance
Don Id B. West Shai Frances
Page 1 of 3
~
PUBLIC WORKS DEPARTMENT
O ADMINISTRATION
• . •
,
MEMORANDUM
TO: Board of County Commissioners
FROM: Don West, Public Works Director W' '
~
DATE: April 14, 2009
RE: Platt's Creek Mitigation Bank
BACKGROUND:
In 1999 St. Lucie County received a$1 million dollar grant from the St. Lucie River Issues Team to purchase
the 100-acre Becker Grove property at Platt's Creek and Sunrise Boulevard. Upon purchase of the property,
the County initiated design and permitting of a project to construct a combined stormwater retrofit and
mitigation bank on the 100 acres. The project consists of a 20-acre stormwater project with an 80 acre
mitigation bank proposed along the shoreline of the north fork of the St. Lucie River.
Permitting of the combined project was extremely complex due to the state and federal agency processes
that were involved. Permits were obtained for the combined Project in 2003.
A second grant was received from the St. Lucie River Issues Team in 2000 for the construction of the
stormwater retrofit project at Platt's Creek and Sunrise Boulevard. This $2.7 million project was constructed
in 2004 and is currently operational. The stormwater project provides water quality treatment for the 1000+
acre drainage basin of Platt's Creek, prior to discharging to the North Fork of the St. Lucie River. The project
consists of a 16-acre wet detention lake and quadraplex pump station that diverts stormwater from Platt's
Creek into the treatment system, prior to discharge to the River.
The remaining vacant 80 acres is proposed as the mitigation bank site. Mitigation Banks are not eligible for
grant funds, as they are intended to be profitable businesses. However, they require a large capital
investment up front for construction and operation.
In 2008, the County extended the permits for another 5-year term to allow completion of the mitigation bank
project. The County is seeking proposals from a private company that is capable of funding, constructing,
operating, and administering the mitigation bank permit on the County-owned property. The County would
receive a portion of the proceeds from the sale of mitigation bank credits. In addition, the 80-acre site would
be improved and restored as a preserve. Upon final completion and closure of the permit conditions, the
County will assume ownership of the mitigation bank.
The RFP document establishes the conditions and requirements for the proposals and is intended to require
no funding from the County. ~
PREVIOUS ACTION•
)uly 14, 1998 - Board approved a conceptual mitigation plan and authorized the expenditure of $2,000,000
from the ESL Fund for the project.
August 11, 1998 - Board directed staff to seek an alternative funding source.
Page 2 of 3
I
_
September 22, 1998 - Board approved work authorization for Hazen & Sawyer to prepare and present
conceptual plans for the Platt's Creek Mitigation & Stormwater Improvement project to the St. Lucie River
Issue Team. The Board also gave authorization to apply for St. Lucie Issues Team Grant Funds in the
amount of $1,000,000 for the purchase of the 102 acre site.
December 8, 1998 - Board approved an engineering contract with Hazen & Sawyer for conceptual design in
the amount of $7,020.
December 7, 1999 - Board purchased the 102 acre site in the amount of $1,070,000.
December 14, 1999 - Board approved an engineering contract with Hazen & Sawyer for design plans and
permitting in the amount of $156,500.
January 2000-Board approved authorization to apply for St. Lucie Issues Team grant funds in the amount of
$760,180 for construction of stormwater improvements.
June 25, 2001- Board approved authorization to apply for EPA Section 319 Grants in the amount of $380,000
for stormwater improvements.
June 25, 2002 - Board approved authorization to apply for additional EPA Section 319 Grants in the amount of
$150,000 for stormwater improvements.
April 13, 2004 - Board awarded the construction of the Platt's Creek Stormwater Project to WPC Industrial
Contractors, Inc. in the amount of $2,745,740.
May 25, 2004 - Board approved Platt's Creek Stormwater Project- WorkAuthorization No. 5(C03-10-686) for
Soil Testing Services with Dunkelberger Engineering & Testing, Inc.
October 11, 2005 - Staff recommended the Board approve Platt's Creek Stormwater Project - First
Amendment to Work Authorization No. 5 for Soil Testing with Dunkelberger Engineering &Testing Inc. for the
Platt's Creek Stormwater Project in the amount of $25,000 and extending the contract to January 31, 2006.
October 18, 2005 - Board approved Change Order No. 1 in the amount of $26,340.75 for modification to the
Platt's Creek Stormwater Management Facilities project. The proposed modifications will improve the
connection between the existing drainage facilities constructed in 2000 with the newly constructed
stormwater management facilities.
December 20, 2005 - Board approved a reduction in the overall retainage of the Platt's Creek Stormwater
Management Facilities project with WPC Industrial Contractors, Ltd. from ten percent (10%) to five percent
(5%).
February 7, 2006 - Board approved Change Order No. 2 for a time extension to the Platt's Creek Stormwater
Management Facilities project and approved a reduction in the overall retainage of the project with WPC
Industrial Contractors, Ltd. from five percent (5%) to one percent (1%) for the remainder of the contract.
February 28, 2006 - Board approved Change Order No. 3 in ~he amount of $248,485.00 for improvements to
the Platt's Creek Stormwater Management Facilities project.
October 9, 2007 - Board approved Change Order No. 4 in the deductive amount of ($44,520.00) and
approved final acceptance of the Project.
RECOMMENDATION:
Board approval to advertise the RFP for the Platt's Creek Mitigation Bank.
i
Page 3 of 3
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AGENDA REQUEST
3 ITEM NO. VI - E2
~ ~
S - R DATE: April 14, 2009
~
* , REGULAR [ ]
- PUBLIC HEARING [ ]
CONSENT [ X ]
TO: Board of County Commissioners PRESENTED BY:
SUBMIITED BY: Pubiic Works Administration Donald B. West, Public Works Director
SUBJECT: White City Canal D
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 102808-0000-205100-4258 Retainage Account.
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board acceptance of White City Canal D project; and approval offinal payment
and release of retainage in the amount of $28,236.00 to Johnson-Davis
Construction, Inc.
COMMISSION ACTION: CONCURRENCE:
[x] APPROVED [ ] DENIED
[ ] OTHER: - -1 -
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Reviews and Approval
[X] County Attorney: [X] Management & Budget/Purchasing: I~ y~-~~~
Daniel McIntyre j.)D{tnsan arie Gouin
[X] Originating Dept-Public Works: W' ~ [X] Finance:
Do ald B. West Shai Frances
Page 1 of 2
~
- .
PUBLIC WORKS DEPARTMENT
• ADMINISTRATION
. . •
~ . ~
MEMORANDUM
TO: Board of County Commissioners
FROM: Don West, Public Works Director
DATE: April 14, 2009
RE: White City Canal D final payment
BACKGROUND:
This project involved the re-routing and installation of an underground stormwater system from private
property to County utility easements along Citrus Avenue in White City. Two water quality enhancements are
incorporated in the system.
PREVIOUS ACTION:
August 12, 1997 - BOCC authorized a design contract with Hazen & Sawyer for stormwater improvements for
White City Canals D, F, and G in the amount of $24,700.00.
March 23, 1999 - BOCC approved WA#14 with Hazen & Sawyer for Enhanced Stormwater Improvements for
White City Canals D, F, and G in the amount of $21,505.00.
May 22, Z007 - BOCC approved WA #4 with Hazen & Sawyer for Professional Engineering Services for the
White City Canal D Project.
December 9, 2008 - BOCC awarded the construction of the White City Canal D project to )ohnson-Davis
Construction, Inc. in the amount of $269,500.00.
RECOMMENDATION:
Board acceptance of White City Canal D project; and approval of final payment and release of retainage in
the amount of $28,236.00 to Johnson-Davis Construction, Inc.
Page 2 of 2
APPLICATION FOR _4_ AND FINAL PAYMENT
Page 1 of 2
PROJECT NAME: White City Canal D
ENGINEER's PRO~ECT No. PO Number: P2911268 OW NER: BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY FLORIDA
coNTRACTOR: JOHNSON-DAVIS INC CONTRACT DATE~
APPLICATION AMOUNT: $ 28,236.00 APPLICATION DATE: 1-Mar-09
INITIAL CONTRACT AMOUNT
FOR PERIOD ENDING: 1-Mar-09 BASED ON EST. QUANTITIES $263,500.00
TABULATION OF AMOUNT DUE THIS APPLICATION AS APPLIED FOR AS APPROVED
BY CONTRACTOR BY ENGINEER
TOTAL CONTRACT AMOUNT COMPLETED TO DATE
(see Attached "Estimate of Complete Work") ~
$ zs3,5oo.00 $ ~ 500 ~
CHANGE ORDER NO. _t_ @ $18,860.00 @ 100.00°/a COMPLETE $ 18,860.00 $ ~2~ $ O °O
CHANGE ORDER NO. _@ @ 100.00% COMPLETE $ 0.00 $
CHANGE ORDER NO. _@ @ 100.00% COMPLETE $ 0.00 $
CHANGE ORDER NO. _@ @ 100.00% COMPLETE $ 0.00 $
Previous Payments~ TOTAL WORK TO DATE $ 282,360.00 $ 2,~~~ 3~0 QU
NO. 01 $76,842.00 LESS PREVIOUS PAYMENTS ( - ) $ -254,124.00 $ ~
~
~
NO. 02 $146,290.50 SUB-TOTAL $ 28,236.00 $ ~ ~
NO. 03 $30,991.50 pending @ 3-20-09 LESS FAILED LAB. TESTS $ 2~
NO. 04
NO. 05
Total $254,124.00 AMOUNT DUE FINAI PAYMENT, EXCEPT FOR ANY
LIQUIDATED DAMAGES ASSESSED BY BOARD $ 28,236.00
CONTRACTOR'S AFFIDAVIT
The undersigned Contractor hereby swears under penalty of peryury that all obligations incurred by the Contractor under
this Contract to date have n discharged in full; that no suits are pending in connection with the work under the
Contract; that the Contra r grees to the total final price of $ and final payment of
~ as full settlement of his account under the Contract and of all claims in
connection therewith.
CONTRACTOP.: J INC.
BY' TITLE: President
Sc Johnson
COUNTY OF: PALM BEACH
STATE OF: FLORIDA
Before me this 23rd day of March 2009, personally appeared Scott Johnson, known to
me, who being duly swom, did depose and say that he / she is the President (office) of the Contractor
above mentioned; that he prepared attached application for payment and executed above a~davit on behatf of said Contractor;
and that all of the statements contained therein are true, c ~pN~ Stete d Florida
Mycommjssion expires: ~~2y2p~p Lar~CDiluPeNcey • ~ ~
~ My Com~ssion DD5091
~orw~ E7cp'u6S Oll22l2p10 Notary Public
TO: BOARD OF COUNTY COMMISSIONERS, ST. LUCIE COUNTY, FLORIDA
The attached application for payment by the Contractw has been reviewd by the Engineer. The Engineer hereby approves
final payment under this application in the amount of $ , less liquidated damages assessed by
the Board, W ITH ACTUAL PAYMENT SUBJECT TO CONTRACTOR'S SIGNING ABOVE AFFIDAVIT
ST. LUCIE COUNTY ENGINEERING DEPT.
DATE: APPROVED BY:
Michael V. Powley, PE Donald B. West, PE
GountyEngineer Public Works Director
CHECKED BY~
Page 2 of 2
,~-.w-•..~
DIVISIO
~ N ~F E
NGINEE
RING
MEMORANDUM
09-086
TO: Da~n McIntyrc, County Attorney
FROM: Mike Powiey, County Engineer ~~i~;o'~'~
DATE: Matrcfi 26, 2009
SUBJECT: White City Cara~ p- Relenses of Lien
Attached are the Releases of Lien for the cbove referenced pro
ject. Pie~se
process for correctness.
If we can be of arry assistance, please cnll Jason Bessey, Storrnwater Pro ram
Coordinotor, ct extension 1668. 9
Bom
Attachments (3)
cc: ~on West, Public Works Director
Jason Bessey, Storrnwater Progrom Coordir~ctor
Lori Rocky, Grant Speciolist
~~i
~
~
AGENDA REQUEST
ITEM NO. VI-E3
~ ~ ~ ~ ~ DATE: April 14, 2009
~
•
~ , ~ , REGULAR [ ]
PUBLIC HEARING [ ]
CONSENT[X]
TO: Board of County Commissioners PRESENTED BY:
SUBMITTED BY: Public Works-Engineering Division
Michael V. Powley, P. Q
County Engineer ~'"~Y ~~J ~
~
SUBJECT: Request to Advertise for Qualifications (RFQs) for Multiple Continuing Contracts
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval to advertise RFQs from qualified firms to perform Bridge Evaluation
' and Design, Construction Management, Geotechnical Engineering and Construction
Materials Testing, Roadway and Intersection Design, and Stormwater Management
on an as-needed basis under the limitations of the St. Lucie County Purchasing
Manual and Florida Statutes.
COMMISSION ACTION: CONCURRENCE:
APPROVED [ ) DENIED
[ ] OTHER: ,qpproved 5-0 ~ ~
Faye W. Outlaw, MPA
County Administrator
Review and Aooro~flal ~x]Mgt.Bud et & Purchasin ~
9 9 [ ]Road/Bridge,
[x]CouMyAttomey MarieGouin ' ~w~~+~cs
Danie/ Mcln[yre !a [x)Co. Eng ~ Y V~ [ JOther
[x~riginating Dept. Public Works Michae/ V. owle
Doaeld M/est
Finanoe (Checic for copy ony, if a _
rfq adv 2009.ag
Page 1 of 2 1
~:w.^.~~ ~~~~wi~
~ DIVISION OF ENGINEERING
• ~ . . ,
. ~ MEMORANDUM
TO: Board of County Commissioners
FROM: Michael V. Powley, P.E., County Engineer -
DATE: April 14, 2009
SUBJECT: Request to Advertise for Qualifications (RFQs) for Multiple Continuing Contracts
BACKGROUND:
The Engineering Division administers multiple continuing engineering services contracts. These contracts
are on an as-needed basis for:
• Bridge Evaluation and Design
• Construction Management
~ Geotechnical Engineering and Construction Materials Testing
• ' Roadway and Intersection Design
• Stormwater Management
These contracts were last awarded to firms in 2007 to 40 firms, which receive work on a rotating basis. Since
that time, our evaluation criteria have been modified. As a result, on many contracts we only have a limited
number of local firms. It is our intention to advertise these contracts again to allow local vendors another
opportunity to work for St. Lucie County. We will return to the Board to award new contracts and cancel the
40 current continuing contracts.
RECOMMENDATION:
Board approval to advertise RFQs from qualified firms to perform Bridge Evaluation and Design, Construction
Management, Geotechnical Engineering and Construction Materials Testing, Roadway and Intersection
Design, and Stormwater Management on an as-needed basis under the limitations of the St.Lucie County
Purchasing Manual and Florida Statutes.
Page 2 of 2
AGENDA REOUEST ITEM NO. VI - E4
~ ~ :
~ ~ ; DATE: April 14, 2009
~ REGULAR [ ]
PUBLIC HEARING [ ]
. .
CONSENT [X]
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: PUBLIC WORKS - ENGINEERING DNISION PRESENTED BY:
Michael V. Powley, P.E. W~~, _
County Engineer
SUBJECT: Lennard Road 1, 2, and 3 Municipal Services Benefit Units
BACKGROLTND: See attached memorandum.
FUNDS AVAILABLE: Lennard Road 1 MSBU - 396-4115-563005-4502 - Imp O/T Bldgs-Const Eng
Lennazd Road 2 MSBU - 397-4115-531000-38002 - Professional Services
Lennard Road 3 MSBU - 398-4115-531000-38004 - Professional Services
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: The Board approval of the First Amendment to Work Authorization No. 1 with CDM for the
Lennard Road 1, 2, and 3 MSBUs and authorization for the Chair to sign.
COMMISSION ACTION: CONCURRENCE:
APPROVED [ ] DENIED
] OTHER: ApprOVed 5-0 Faye W. Outlaw, MPA
County Administrator
CoordinaNon/Si~natures
[X]County Attorney: ~ [X]OMB/Purchasing: ~ [XJCounty Engineer: W r
Daniel Mclnryre Marie Gouin j,~:~ Michael Powley
~~1~~ ~
[X]Public Works Dir: []Utilities: S~rv~~/~..~Finance: (Check for Copy) X
Donald West
Page 1 of 2
COMMISSION REVIEW: Apri114, 2009
ENGINEERING MEMORANDUM NO. 09- 088
TO: Board of County Commissioners
FROM: Michael V. Powley, P.E., County Engineer ~V 1"
~
DATE: April 14, 2009
SUBJECT: Lennard Road l, 2 and 3 Municipa( Services Benefit Units
BACKGROUND
On June 6, 2000, the Board created the Lennard Road l, 2, and 3 Municipal Services Benefit Units (MSBUs) and
authorized the County Engineer to proceed with the engineering, permitting, and design of the projects. The
improvements to be funded by the MSBUs are paving and drainage, potable water, and wastewater respectively.
The First Amendment to Work Authorization No. 1 for Contract No. C06-12-817 (Attachment 1) is to provide an
additional $18,340 in assessment services increasing the work authorization to a not-to-exceed cost of $78,300.
Attached please find the amended Scope of Services (Exhibit A) and Project Budget (Exhibit B). The additional
work consists of updating the preliminary and final assessment rolls for each of the three MSBUs for Lennard Road.
PREVIOUS ACTION
June 6, 2000 - Board created the Lennard Road l, 2, and 3 Municipal Services Benefit Unit Projects (MSBUs).
May 10, 2005 - Board approved Work Authorization No. 3 for Contract No. COS-04-188 with Camp, Dresser, and
McKee, Inc. (CDM) in the amount of $49,410 to provide assessment services.
March 25, 2008 - Board approved Work Authorization No. 1 for Contract No. C06-12-817 with CDM in the amount
of $59,960 to provide additional assessment services.
RECOMMENDATION
The Boazd approval of the First Amendment to Work Authorization No. l with CDM for the Lennard Road 1, 2, and
3 MSBUs and authorization for the Chair to sign.
Page 2 of 2
7
?
ATTACHMENT 1
n : .
, ,
' -
; :
•
FIRST AMENDMENT TO WORK AUTHORIZATION NO. 01
CONTRACT C06-12-817
FOR CONTINUING PROFESSIONAL ENGINEERING SERVICES
THIS WORK AUTHORIZATION is made as of the day of , 2009,
by and between the ST. LUCIE COUNTY, a political subdivision of the State of Fiorida,
hereinafter referred to as the °County" and CAMP, DRESSER 8 MCKEE, INC., hereinafter
referred to as the "Consultant".
WITNESSETH:
WHEREAS~ on December 12, 2006, the County ente~ed into a Consulting Agreement
(Contract No. C06-12-817) hereinafter referred to as °Contract" with the Consultant to provide
continuing professional engineering services; and,
WHEREAS, pursuant to the Contract, the Consultant is to provide the professional
services as outlined in this individual work authorization; and,
WHEREAS, on April 15, 2008, the parties executed work authorization no. 01; and,
WHEREAS, the parties desire to amend the work authorization to include additional
services, compensation, and time.
NOW, THEREFORE, in consideration of their mutual promises made herein, and for
other good and valuable consideration, receipt of which is hereby acknowledged by each party,
the parties who are legally bound, hereby agree as follows:
1. PROJECT:
The County has determined that it would like to complete a project described below:
Lennard Road Specia/ Assessment Program - Roadway, Potable Water, and Wastewater
MSBUs - Professional Services
(hereinafter referred to as "the Project".)
Page 1 of 3
~
.
ATTACHMENT 1
2. SERVICE3:
The County has determined that it woutd like to utilize additional services of the
Consultant in the completion of the Project, to provide professional engineering services for the
Project under the pricing, terms and conditions of the continuing contract (C06-12-817). The
additional services to be provided by Consultant on the Project shall be for those as outlined in
amendment attached hereto as Exhibit "A" and according to the schedule which is attached
hereto and made a part of this work authorization and incorporated herein.
3. COMPENSATION:
The cost to perform all additional services as described in the attached Scope Of
Services shall not exceed an additional amount of eighteen thousand three hundred forty and
00/100 dollars ($18,340.00), for a new total work authorization amount not to exceed seventy-
eight thousand three hundred and 00/100 dollars ($78,300.00)
4. CONTRACT DOCUMENT:
Except as amended hereby, all of the original terms and conditions in the Continuing
Contract shall remain in full force and effect.
5. TIME OF COMPLETION:
a. It is hereby understood and mutually agreed by and between parties hereto that
the time of completion is an essential condition of this Contract, time being of the essence.
b. Consultant shall commence work per the written Notice To Proceed, and shall
complete all work as further described in Exhibit "A".
c. The period herein above specified for project completion may be extended by
such time as shall be approved by the County Administrator or designee, or the Contract may
be cancelled by tMe County Administrator with the County invoking all rights and remedies
thereof.
d. Where any deductions from or forfeitures of payment in connection with the work
of this Contract are duly and properly imposed against the Consultant, in accordance with the
terms of the Contract, State Laws, goveming ordinances or regulations, the total amount thereof
may be withheld from any monies due or to become due the Consultant under the Contract; and
when deducted, shall be deemed and taken as payment in such amount.
IN WITNESS WHEREOF, the parties hereto have executed this Work Authorization in
multiple copies, each of which shall be considered an original on the following dates.
BOARD OF COUNTY COMMISSIONERS
ATTEST: ST. LUCIE COUNTY, FLORIDA
BY:
CLERK CHAIRMAN
Page 2 of 3
ATTACHMENT 1
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
WITNESSES: CAMP, DRE~SSER MCKEE, INC.
' ~ BY: •
Print Name: E~:
~ lsfa`~
Tit~e• Pr ~ ~k.~Q~
Page 3 of 3
EXHIBIT A
ST. LUCIE COUNTY
LENNARD ROAD SPECIAL ASSESSMENT PROGRAM
ROADWAY, POTABLE WATER, AND WASTEWATER MSBUs
ADDITIONAL PROFESSIONAL SERVICES
SCOPE OF SERVICES
St. Lucie County (SLC) has requested an amendment for CDM to provide additional services for
reviewing and updating the three municipal services benefit units ("MSBUs") for Lennard Road.
These MSBU's are for roadway paving and drainage, potable water, and wastewater
improvements.
SERVICES TO BE PROVIDED BY CDM:
Task 1- Participate in Additional Conference Calls/Meetings
CDM shall participate in additional conference calls and meetings related to the project as
directed by SLC. Included are discussions with the Financial Advisor and Bond Counsel with
respect to re-financing of outstanding notes.
Task 2- Update of Specially Benefited Properties
For each MSBU, CDM shall re-confirm with SLC the specially benefited properties to be
included based on changes in the boundary, existing access to service, developer agreements,
etc. To be specifically included is an analysis of the School Boazd property, because the amount
of the roadway special assessment may be greater than the original cost borne by the School
Board.
Task 3- Update of Units of Benefit for Each MSBU
Based on the specially benefited properties to be included within each MSBU, CDM shall update
the number of units of benefit for each.
Task 4- Update of Special Assessment Rates for Each MSBU
Based on the costs associated with the special benefit to be included within each MSBU, and
analyses from the SLC Financial Advisor, CDM shall update the special assessment rates for
each MSBU. These rates include the prepayment discount amounts, the principal amounts of
the assessments, and the annual installment payments.
Task 5- Uvdate Preliminary Special Assessment Roll for Each MSBU
CDM shall update the preluninary special assessment roll for each MSBU to include all specially
benefited properties. CDM shall deliver the required number of copies of the preliminary roll,
both in electronic and hard copy format, to the proper entities.
Page 1 of 2
1 ST AMENDExhibit A.doc
` • EXHIBIT A
SLC has indicated it will print and mail the statutorily required notices by first class mail. CDM
shall assist SLC in this effort by providing the updated preliminary rolls in electronic format
enabling SLC to perform a"mail merge" of the roll with the letter template.
Task 6- Assistance with and Attendance at Public Hearin
CDM shall assist SLC in preparing for the public hearing on the special assessment program.
CDM shall attend the public hearing to make any necessary presentations and answer any
questions by the SLC Board of County Commissioners or affected property owners.
Task 7- Bond Validation Proceedin~s
In addition to attendance at the public hearing, CDM shall assist with and attend the bond
validation proceeding for issuance of bonds.
Task 8- Prenare Final Special Assessment Roll for Each MSBU
At the completion of the project when actual costs are known, CDM shall prepare the final
special assessment roll for each MSBU to contain all specially benefited properties. CDM shall
deliver the required number of copies of the final roll, both in electronic and hard copy format,
to the proper entities. If the final amounts of the special assessments are less than the
preliminary amounts, SLC will credit the difference to the account of each specially benefited
property.
Estimated Proiect Schedule
CDM shall perform the above tasks as required by SLC.
Page 2 of 2
1ST AMENDExhibit A.doc
. ~
EXHIBIT B
PROJECT BUDGET
PROJECT: Lennard Road Special Assessment Program
Additional Professional Senrices for
Roadway, Potable Water and Wastewater MSBUs
PROJECT
DESCRIPTION: As outlined in the Scope of Services, Exhibit A
REFERENCE: Agreement between St. Lucie County Board of County Commissioners and
Camp Dresser & McKee inc.
labor Cate~orv Hours
Officer Z
Principal/Associate 48
Professional II 32
Professional I 32
Staff Support Services 10
Project Admin 24
TOTAL HOURS 148
TOTAL LABOR COST $18,340
OUTSIDE ~ROFESSIONAL $p
GRAND TOTAL $18,340
USE A LUMP SUM $18,340
Page 1 of 1
AGENDA REQUEST
ITEM NO. VI-E5
~
~ ~ ~
- ~ DATE: April 14, 2009
e
. , REGULAR L ]
PUBLIC HEARING ~ ~
CONSENT [ X ]
TO: Board of County Commissioners PRESENTED BY:
SUBMIITED BY: Pubiic Works Administration Donald B. West, Public Works Director~~'
SUB]ECT: Taylor Creek Restoration - Spoil Site
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 140001-4315-534000-46501- Spoil Site Property Acquisition - County match
of $45,600 (25%) is required for this grant.
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Supplemental Agreement No. 1 to Joint Participation
Agreement (424248-1-94-01) with Florida Department of Transportation and
Florida Ports Council (FSTED) for Taylor Creek Restoration - Spoil Site
Evaluation & Design Project; and Resolution #09-127 and authorization for the
Chair to sign.
COMMISSION ACTION: CONCURRENCE:
[~c] APPROVED [ ] DENIED
[ ] OTHER: ~
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Reviews and Approval
;!a
[X] County Attorney: ~ [X] Management & Budget/Purchasing:
Daniel McIntyre ~~p~~~(~~r~ Marie Gouin
[X] Originating Dept-Public Works: [X] Copy to Finance
Don Id B. West Shai Frances
Page 1 of 3
I}I ~
PUBLIC WORKS DEPARTMENT
• ADMINISTRATION
. .
, . ~ - _m -
MEMORANDUM
TO: Board of County Commissioners
FROM: Donald B. West, Public Works Director ~$~1 .
~ ~
DATE: April 14, 2009
RE: Taylor Creek Restoration - Spoil Site Evaluation & Design Project
BACKGROUND:
In 1998, the County initiated the Taylor Creek Dredging and Restoration Project, to remove the muck
sediments from Taylor Creek. Removal of muck sediments from the tributaries to the Indian River Lagoon is
a goal of the IRL National Estuary Program.
In 1999, the County initiated a spoil site study, to select a location for the Taylor Creek Project. A total of 13
sites were evaluated for feasibility as potential dredge spoil disposal sites.
In December 2000, the County selected the "Seminole Property" as a potential permanent spoil site. In early
2001, the City of Fort Pierce and St. Lucie. Village objected to the use of the "Seminole Properly" as a
permanent spoil disposal site.
The County proceeded with selection of an alternate location to be used as a temporary spoil site. The Port
Property was determined to be the best location for a temporary spoil site, due to the fact that it was
previously built out of dredged fill material. In September of 2003, Mr. Lloyd Bell granted the use of his Port
Property as a temporary spoil site.
In April 2004, the County commenced construction of Phase 1 of the Taylor Creek Dredging Project. A 16
acre spoil disposal site was constructed for handling the muck sediments. The Project was completed in June
of 2005, and the spoil site was removed from Mr. Bell's property in April 2007.
The Phase 1 Project resulted in the removal and disposal of 94,767 cubic yards of muck sediments. Phase 2
involves the dredging of Taylor Creek in the upstream reach between the railroad and the C25 spillway
structure. This phase will require dredging of an additional 100,000 cubic yards of muck sediments.
The attached Supplemental Joint Participation Agreement with Florida Department of Transportation will
provide additional funding for the design and permitting of a Spoil Site on the Ridgehaven Property.
PREVIOUS ACTION:
February 12, 2008 - Approval of JPA with FDOT and Florida Ports Council (FSTED) for Taylor Creek
Restoration - Spoil Site Evaluation & Design Project and Resolution #08-050. FSTED's contribution is in the
amount of $90,000 (75%) towards an estimated total project cost of $120,000.
August 14, 2007 - Approval of WA # 5 with Dredging and Marine Consultants, LLC in the amount of
$9,500.00 for Engineering Services for Taylor Creek Dredging
April 27, 2007 - Award of Management Services of Spoil site removal at the Port of Fort Pierce with Dredging
and Marine Consultants, LLC.
Page 2 of 3
March 27, 2007 - Award of Construction Budget in the amount of $185,406.00 for removal of spoil site.
' October24, 2006 - BOCC action to relocate the spoil site on Mr. Bell's Port Property.
March 16, 2004 - Award of Construction Contract for Phase I Dredging of Taylor Creek in the amount of
$2,485,820.
February 17, 2004 - Approval of Work Authorization #4 with BCI Engineers, Inc. in the amount of $7,494 for
design of spoil site.
February 4, 2004 - Approval of contract with DMC Engineering in the amount of $24,970 for design of spoil
site.
September 30, 2003 - PO# 2313589 for Dredging & Marine Consultants, Inc. for Grant Coordination and
Permit Finalization in the amount of $19,990.
August 22, 2003 - PO# 2313379 for Scientific Environmental Services for Soil Sampling in the amount of
$10,500.
August 22, 2003 - PO# 2313388 for Elab for Analytical Services in the amount of $18,894.
August 22, 2003 - PO# 2313380 for ARC Surveying for Hydrographic Survey in the amount of $18,500.
March 5, 2002 - Approval of Work Authorization #3 with BCI Engineers, Inc in the amount of $17,500 for cost
analysis and grant application preparation and submittal to FIND and SJRWMD.
February 5, 2002 - Approval of Work Authorization #2 with BCI Engineers, Inc in the amount of $33,050 for
the Taylor Creek Restoration Dredging Project Shoreline Stabilization and Improvements Reach 2.
May 1, 2001 - Approval of Work Authorization #1 with BCI Engineers, Inc. in the amount of $137,000 for
design and permitting of Taylor Creek Project.
March 7, Z000 - Approval of Work Authorization #14 with Williams, Hatfield & Stoner in the amount of
$32,200 for a hydrogeologic study of the groundwater at the Seminole property.
February 15, 2000 - Approval of Work Authorization #13 with Williams, Hatfield & Stoner in the amount of
$86,900 for sediment testing and analysis.
August 9, 1999 - Approval of WA #11 with Williams, HatField & Stoner in the amount of $11,000 for
preparation of FIND Grant.
May 4, 1999 - Approval of Work Authorization #12 with Williams, Hatfield & Stoner in the amount of $25,220
for spoil site selection process.
RECOMMENDATION:
Board approval of Supplemental Agreement No. 1 to Joint Participation Agreement (424248-1-94-01) with
Florida Department of Transportation and Florida Ports Council (FSTED) for Taylor Creek Restoration - Spoil
Site Evaluation & Design Project; and Resolution #09-127 and authorization for the Chair to sign.
Page 3 of 3
- - - - .
STATE OF FLORIDA DEPARTMENT OF TR4NSPORTATION
PUBLIC TRANSPORTATION PUBLICTR,4NSPOR ATOON
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Pa~ 04~/0~
Number 1
Financial Project No.: Fund: Port DS FLAIR Approp.: 088794
42424819401 Function: 683 FLAIR Obj.: 750005
item-segment-p ase-sequence
Federal No.: ~~a Org. Code: 55042010429
Contract No.: AP328 DUNS No.: n/a Vendor No.: VF596000835079
Catalog of Federal Domestic Assistance Number: ~~a Catalog of State Financial Assistance Number: 5505
THIS AGREEMENT, made and entered into this day of
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and St Lucie County BOCC - Port of Ft Pierce
2300 Virginia Ave, Ft Pierce, Florida 34982-5652
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 14th day of March ,2008
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended
hereto; and
WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment
"A" for a total Department Share of $227,000.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow
from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended
and supplemented as follows:
1.00 Project Description: The project description is amended
to provide additional funds for design and permitting of the spoil site.
~
_ _ _
_ - _ _ _ _ _ _ - _ _ - - - - - _ -
• . 725-030.07
PUBLIC TRANSPORTATION
04/07
Page 2 of 4
2.00 Project Cost:
Paragraph 3.00 of said Agreement is increased by $182,600.00
bringing the revised total cost of the project to $ 302,600.00
Paragraph 4.00 of said Agreement is increased by $137,000.00
bringing the DepartmenYs revised total cost of the project to $ 227,000.00
3.00 Amended Exhibits:
Exhibit(s) of said Agreement is amended by Attachment "A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement June 30th ,2010
725-030-07
PUBLICTRANSPORTATION r
04/07
Page 3 of 4
Financial Project No. 42424819401
Contract No. AP328
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated March 14th 2008
and any subsequent supplements shail remain in fuli force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY FDOT
St Lucie County BOCC - Port of Ft Pierce See attached Encumbrance Form for date of Funding
AGENCY NAME Approval by Comptroller
SIGNATORY (PRINTED OR TYPEDj LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
SIGNATURE
DEPARTMENT OF TRANSPORTATION
TITLE TITLE
725-030-07
~ PUBLIC TRANSPORTATION
04f07
Page 4 of a
Financial Project No. 42424819401
Contract No. AP328
Agreement Date
ATTACHMENT "A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Suppiemental Joint Participation Agreement between
the State of Florida, Department of Transportation and St Lucie County BOCC - Port of Ft Pierce
2300 Virginia Ave, Ft Pierce, Florida 34982-5652
dated
DESCRIPTION OF SUPPLEMENT (Include justification for cost change):
to provide additional funds for design and permitting of the spoil site.
I. Project Cost: As Approved As Amended Net
$120,000.00 $302,600.00 $182,600.00
Total Project Cost $120,000.00 $302,600.00 $182,600.00
I. Fund As Approved As Amended Net
Department: $90,000.00 $227,000.00 $137,000.00
Agency: $30,000.00 $75,600.00 $45,600.00
$0.00 $0.00 $0.00
Total Project Cost $120,000.00 $302,600.00 $182,600.00
Comments:
725-030-07
PUBLIC TRANSPORTATION `
04/07
Additional Page
III. MULTI-YEAR OR PREQUALIFIED PROJECT FUNDING
If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds
are programmed in the DepartmenYs Work program in the following fiscal year(s):
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
~1' $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
FY $0.00 FY $0.00
Project years may be advanced or deferred subject to Legislative appropriation or availabity of funds.
RESOLUTION NO. 09-127
A RESOLUTION ACCEPTING THE FLORIDA PORTS
COUNCIL AND FLORDA DEPARTMENT OF
TRANSPORTATION SUPPLEMENTAL 70INT
PARTICIPATION AGREEMENT NO. 1(# 424248-1-94-01)
FOR TAYLOR CREEK RESTORATION - SPOIL SITE
EVALUATION AND AUTHORIZING THE CHAIRPERSON TO
EXECUTE THE AGREEMENT AND FURTHER AUTHORIZING
THE COUNTY ATTORNEY TO EXECUTE THE AGREEMENT
BY APPROVING IT AS TO FORM AND CORRECTNESS
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has
made the following determinations:
1. The Florida Ports Council and Florida Department of Transportation have
awarded the County funding for Taylor Creek Restoration - Spoil Site Evaluation
(#424248-1-94-01).
2. The Board should authorize and approve execution of the Supplemental
Joint Participation Agreement with the Florida Ports Councit and Florida Department of
Transportation for the above-referenced project.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners
of St. Lucie County, Florida:
1. The Board hereby accepts and approves the Supplemental Joint
Participation Agreement with the Florida Ports Council and Florida Department of
Transportation (#424248-1-94-01) to provide funding for Taylor Creek Restoration -
Spoil Site Evaluation.
2. The Board hereby authorizes and Chairperson to execute the above-
referenced agreement and further authorizes the County Attorney to execute the
agreement by approving it as to form and correctness.
Page 1 of 2
~
After motion and second, the vote on Resolution 09-127 was as follows:
Chair Paula Lewis
Vice-Chair Charles Grande
Commissioner poug Coward
Commissioner Chris Craft
Commissioner Chris Dzadovsky
PASSED AND DULY ADOPTED this day of
ATTEST: BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
CHAIR
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
Page 2 of 2
~
AGENDA REQUEST ITEM NO. VI-F-1
DATE: April 14, 2009
~ ? ~ REGULAR Il
~ PUBLIC HEARING
~ ~ ~ ~ CONSENT [X]
~ : t~~.~
TO: Board of County Commissioners
SUBMITTED BY (DEPT): Grants/ Disaster Recovery PRESENTED BY: Roberta Breene, Grants/
Resource Developer
SUB.IECT: Priority ranking of two funding applications to the Florida Fish and Wildlife
Conservation Commission, Florida Boating Improvement Program (FBIP).
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: These are reimbursement grants and require an undesignated match amount. No
County funds are being used for the construction phase of either project. The required
match for each grant is being requested under a separate application to the Florida
Inland Navigation District (FIND) Waterways Assistance Program. Should any of the
applications not be funded, or alternative funding not be secured, the matching
application would be withdrawn.
PREVIOUS ACTION: March 24, 2009 - Board approval of the submittal of two applications to the Florida
Fish and Wildlife Conservation Commission, Florida Boating Improvement Program
(FBIP) for one half of the funding estimated to cover Phase 2 construction costs for
the: (1) Stan Blum Memorial Boat Ramp restroom and waste line, and (2) Little Mud
Creek at Blind Creek Park boat ramp and canoe launch.
Apri122, 2008 - Board approval of the submittal of a grant application to the Florida
Fish and Wildlife Conservation Commission, Florida Boating Improvement Program
(FBIP) for one half of the funding estimated to cover Phase 1 engineering and
permitting costs for the Stan Blum Memorial Boat Ramp restroom and waste line. This
funding was awarded and was accepted by the Board on October 28, 2008.
RECOMMENDATION: Board approval to priority rank two funding applications to the Florida Fish and
Wildlife Conservation Commission, Florida Boating Improvement Program (FBIP), as
follows: (1) Stan Blum Memorial Boat Ramp-Restroom Construction, and (2) Little
Mud Creek at Blind Creek Park - Boat Ramp Construction.
COMMISSION ACTION: CONCURRENCE:
~APPROVED DENIED
OTHER: ~ 1'
Approved 5-0
Faye W. Outlaw, MPA
County Administrator
Review and A ro Is
County Attorney: ~ Management & Bud et~ Purchasing:
Daniel Mclntyre Marie Gouin
Robert O'Sullivan ~
Originating Dept: Gr Other: Parks and Re r tion: Other: Mosquito Control
William Hoeffner _ Debbie Brisson ~ Jim David
Roberta Breene Mark DiMascio ~
Finance: (Check for Copy only, if applicable
.
~ '
_ > .
•
• .
TO: Board of County Commissioners
From: Roberta Breene, Grants/Disaster Recovery Department
Date: April 1, 2009
Subject: Board Meeting, April 14, 2009 - Consent Agenda No. VI-F-1
Florida Fish and Wildlife Conservation Commission,
Florida Boating Improvement Program (FBIP)
Priority Ranking of Two Applications
Back ogr und:
On March 24, 2009, the Board approved the submittal of two unrelated applications to the Florida Fish
and Wildlife Conservation Commission, Florida Boating Improvement Program (FBIP). These grants
were due and submitted by Apri12, 2009.
Since two projects were being submitted for the same funding opportunity, we were required to rank the
projects in terms of priority.
The two projects are:
• Stan Blum Memorial Boat Ramp Restroom - Phase 2 construction
• Little Mud Creek at Blind Creek Park - Phase 2 construction of a single-lane boat launch and
canoe launch.
While recognizing that both projects are meritorious, we are recommending that the Stan Blum Boat
Ramp restroom be the first priority. The $36,000 design and engineering currently underway includes
$18,000 already awarded from the Florida Inland Navigation District. These funds are contingent upon
our moving to construction. If we do not move to construction, we will not receive the engineering and
design dollars from the Florida Inland Navigation District.
The Phase 1 design and engineering cost for the Little Mud Creek and Blind Creek Park boat ramp has
been funded by the Mosquito Control District.
This recommended ranking requires no additional commitment of County funds, but represents an
$18,000 loss of funds for the design and engineering in process for Stan Blum Memorial Boat Ramp, if
we do not rank as recommended.
Should the Board not rank the projects as recommended, we will work with the funding agency to
change the ranking priority as submitted.
Recommendation:
Board approval to priority rank two funding applications to the Florida Fish and Wildlife Conservation
Commission, Florida Boating Improvement Program (FBIP), as follows: (1) Stan Blum Memorial Boat
Ramp - Restroom Construction, and (2) Little Mud Creek at Blind Creek Park - Boat Ramp
Construction.
- ITEM NO. VI- G1
~ ~ ~ ~ - - ' - DATE: 04/14/Q9
i
• , , • - - ` AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Purchasing Division
Marie M. Gouin, Director
SUBJECT: Fixed asset inventory-property record removal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVtOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove the attached records from the fixed asset inventory of
the St. Lucie County Board of County Commissioners.
COMMISSION ACTION: CONCURRENCE:
APPROVED ( ) DENIED
~ ) '--y
OTHER Approved 5-0 `J Faye W. Outlaw, MPA
County Administrator
~ Coordination/Siqnatures
~
County Attorney (X) Mgmt & Budget Purchasing (X)
Daniel Sandra
Mclntyre Morando
Other Oth@~ Finance for copy only if applicable)
~ = ~ ^ _
- . PURCHASING DIVISION
~ Office of Management and Budget
. - . • ~ MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Management & Budget Director
DATE: April 6, 2009
RE: Board approval fixed asset inventory-property record removal
Backpround:
Per Section 18.4 of the Purchasing Manual, staff is requesting permission to remove the fixed
assets as ~isted on the attached Property Disposition Forms (pages 1- 11) from the St. Lucie
County Board of County Commissioners' inventory.
Recommendation:
Board authorization to remove the attached records from the fixed asset inventory of the St. Lucie
County Board of County Commissioners.
MG/sm
~
PROPRTY # BOCC DEPTS. VARIOUS ITEMS
800197 LSGOLF ball washer
800155 " old ISDN bridges
800156 " "
800157 " "
800112 " golf ball dispenser
800005 " ball picker
800184 " ice machine
406437 MEDIA /ADMIN projector
405230 LSENLM counter in store
6427 LSLIBI cassette display
402727 LSL164 book return
402940 LSL163 book displayer
8615 LSPARK front end loader
~ - = ITEM NO. VI- G2
~ _ _
DATE: 04/14/09
• -
, • , . - AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Purchasing Division ,M,{/~ ~
Marie M. Gouin, Director ~~~d~
SUBJECT: Fixed asset inventory-property record removal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove the attached record from the fixed asset inventory of
the St_ Lucie County Supervisor of Elections Office.
COMMISStON ACTION: CONCURRENCE:
APPROVED ( ) DENIED
_ - -lr -
( ) OTHER
- Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Siqnatures
' ' f~ ~i~,r/~
County Attorney (X) l Mgmt & Budget O Purchasing (X~~~;~~"`-~
Daniel Sandra
Mclntyre Morando
Other Other FIf12f1Ce for copy only if applicable)
~
~1~ _ ' _ - ~ PURCHASING DIVISION
~ Office of Management and Budget
. ~ . • - MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Management & Budget Director
DATE: April 6, 2009
RE: Board approval fixed asset inventory-property record removal
Backaround:
Per Section 18.4 of the Purchasing Manual, staff is requesting permission to remove the fixed
assets as listed on the attached Property Disposition Forms (pages 1-3) from the St. Lucie County
Supervisor of Elections Office inventory.
Recommendation:
Board authorization to remove the attached record from the fixed asset inventory of the St. Lucie
County Supervisor of Elections Office.
MG/sm
~=__3 ITEiVI NO. VI- G3
~ ~ ~ - - - DATE: 04114/09
~ - I~ AGENDA REQUEST REGULAR ( )
. •
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Purchasing Division
Marie M. Gouin, Director ~
SUBJECT: Fixed asset inventory-property record removal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove the attached records from the fixed asset inventory of
the St. Lucie County Clerk of Circuit Court Office.
COMMISSION ACTION: CONCURRENCE:
(,4 APPROVED ( ) DENIED
( ) OTHER ~
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney (X) ~ Mgmt & Budget ( ) Purchasing (X) ~ ~ .
Daniel Sandra -
Mclntyre Morando
Other Other FIf18t1C2 for copy only if applicable)
~
~ ~4 _ ~ PURCHASING DIVISION
. Office of Management and Budget
• ~ ~ • MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Management & Budget Director~
DATE: April 6, 2009
RE: Board approval fixed asset inventory-property record removal
Backqround:
Per Section 18.4 of the Purchasing Manual, staff is requesting permission to remove the fixed assets
as listed on the attached Property Disposition Forms (1-8) from the St. Lucie County Clerk of Circuit
Court inventory.
Recommendation:
Board authorization for staff to remove the attached records from the fixed asset inventory of St. Lucie
County Clerk of Circuit Court.
MG/sm
~
~
Property # Dept.
404912 clerk of court
400160 "
402467 "
402467A "
402472 "
402472A "
402472B "
402473 "
~
~ ITEM NO. VI- G4
-
, _ ~ ! _
- DATE: 04/14/09
~
, • . • - AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Purchasing Division
Mane M. Gouin, Director
SUBJECT: Fixed asset inventory-property record removal
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove the attached records from the fixed asset inventory of
the St. Lucie Counry Property Appraiser Office.
COMMISSION ACTION: CONCURRENCE:
APPROVED ( ) DENIED
( ) OTHER ~~~'ti -
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
` Coordination/Siqnatures
County Attorney (X) Mgmt & eudget ( ) ~urchasing (X) .~1 < ~
Daniel Sandra '
Mclntyre Morando
Other Other FIt1211Ce for copy only if applicable)
~
~ = ~ _ _ PURCHASING DIVISION
o Office of Management and Budget
• - • ~ ~ MEMORANDUM
TO: Board of County Commissioners
FROM: Marie Gouin, Management & Budget Director ~
DATE: April 6, 2009
RE: Board approval of fixed asset inventory-property record removal
Backaround:
Per Section 18.4 of the Purchasing Manual, staff is requesting permission to remove the fixed
assets as listed on the attached Property Disposition Forms (pages 1- 5) from the St. Lucie County
Property Appraiser Office's inventory.
Recommendation:
Board authorization for staff to remove the attached records from the fixed asset inventory of the St.
Lucie County Property Appraiser Office.
MG/sm
•
Property # Dept.
407333 Property Appraiser COMPUTERS
408189 "
407331 "
408164 "
407326 "
407330 "
407253 "
407337 "
408161 "
407325 "
407334 "
407346 "
407342 "
407341 "
~ ~ ITEM NO. VI- G5
~Y
DATE: 04/14/09
~
. - . ~ - = AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Purchasing Division
Marie M. Gouin, Director
SUBJECT: Amendment to contract for aquatic vegetation control services
BACKGROUND: Please see the attached memorandum.
FUNDS AVAILABLE: 101003-4108-534000-400 Other Contractual Services
PREVIOUS ACTION: October 14, 2008 - Board approved the third amendment to contract C07-12-695 with
DeAngelo Brothers d/b/a Aquagenix adding a location (White City Park) to the contract.
RECOMMENDATION: Board approval of the fourth amendment to contract C07-12-695 with DeAngelo
Brothers, Inc. d/b/a Aquagenix adding a location (Savanna Retention Area) and
authorization for the Chair to sign the amendment as prepared by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
~ APPROVED ( ) DENIED
( ) OTHER ""-Y
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Siqnatures
~
County Attorney (X) y~ Mgmt & Budget (X) Purchasing (X)
Daniel T onna Melissa
Mclntyre Johnson Simberlund
Road & Bridge (X) Oth@~ FIf1aI1C8 for copy only if applicable)
Don Pauley
~
~ - = _ = PURCHASING DIVISION
~ - Office of Management and Budget
. ~ • • MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Management & Budget Director
DATE: April 6, 2009
RE: Amendment to contract for aquatic vegetation control services
Backqround:
The Road and Bridge Division is responsible for the maintenance of approximately ten lakes, 15
retention areas and four large canals. Road and Bridge does not have the in-house resources or
certified technicians that are mandatory for the chemical spraying and mowing required. On October
31, 2007, St. Lucie County Bid #07-115 was opened. Notices were sent to 558 firms, 31 bid packages
were issued, and three bids were submitted.
On December 18, 2007, the Board approved the award of Bid #07-115 to the lowest responsive
responsible bidder, Aquagenix, in the amount of $395,702.16. It was determined that there was a
mathematical error. On January 22, 2008, the Board approved the revised award and the three-year
combined total of $397,946.28.
The St. Lucie County Parks Department is also responsible for maintaining lakes and retention ponds in
St. Lucie County. On February 19, 2008, the Board approved the first amendment to the contract
adding a location (Lakewood Park Regional Park - Retention Pond) for an amended three-year
combined total of $404,246.28.
On March 18, 2008, the Board approved the second amendment to the contract adding a location
(Tradition Field - Retention Pond) for an amended three-year combined total of $405,266.28.
On October 14, 2008, the Board approved the third amendment to the contract adding a location (White
City Park - Lake) for an amended three-year combined total of $407,426.28
Staff is now requesting approval of the fourth amendment to the contract adding a location (Savanna
Retention Area) for an amended three-year combined total of $414,781.96.
Recommendation:
Board approval of the fourth amendment to contract C07-12-695 with DeAngelo Brothers, Inc. d/b/a
Aquagenix adding a location (Savanna Retention Area) and authorization for the Chair to sign the
amendment as prepared by the County Attorney.
MG/mrs
.
C07-12-695
FOURTH AMENDMENT TO DECEMBER 18, 2007 CONTRACT
THIS FOURTH AMENDMENT, is made and entered into this day of
, 2009, by and between ST. LUCIE COUNTY, a political subdivision of the
State of Florida, (the "County") and DEANGELO BROTHERS, INC. d/b/a AQUAGENIX, or his,
its or their successors, executors, administrators, and assigns (the "Contractor").
WHEREAS, on December 18, 2007 the parties entered into a contract to provide
Aquatic Vegetation Control of Drainage Right-of Ways, Waterways, Lakes, Ponds, and Water
Retention Areas; and,
WHEREAS, on February 19, 2008 the parties executed the first amendment to the
contract adding a location (Lakewood Park Regional Park); and
WHEREAS, on March 18, 2008 the parties executed the second amendment to the
contract adding a location (Tradition Field); and
WHEREAS, on October 14, 2008 the parties executed the third amendment to the
contract adding a location (White City Park)
WHEREAS, the parties desire to further amend the Contract to add another location
(Savanna Retention Area).
NOW, THEREFORE, in consideration of the mutual promise contained herein, the
parties agree to amend the Contract as follows:
1. Paragraph 7. CONTRACT PAYMENT shall be amended to read as follows:
7. CONTRACT PAYMENT
The County shall pay the Contractor for the performance of this Contract
and completion of the project in accordance with the Contract Documents, '
subject to adjustment by change order, the total amount in current funds
according to the Amended Schedule #1 - Fourth Amendment. '
The County shall pay the Contractor thraugh payments issued by the
County Finance Department in accordance with the Florida Prompt Payment
Act of the Florida Statutes, Chapter 218.70, upon receipt of the certified
invoice from the County Project Manager. The parties agree, however, that
1
C07-12-695
any payments withheld as liquidated damages or for any other reason
allowed by this Contract, shall not be governed by the Florida Prompt
Payment Act.
2. Schedule #1 for Bid #07-115 Aquatic Vegetation Control Services, of the
Contract is hereby amended hereto and made a part hereof as Amended
Schedule #1. - Fourth Amendment.
3. Except as amended herein, all other terms and conditions of the Contract shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this
Agreement upon the terms and conditions above stated.
BOARD OF COUNTYCOMMISSIONERS
ATTEST: ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIRMAN
APPROVED AS TO FORM AND
CORRECTNESS
COUNTY ATTORNEY
WITNESSES: DEANGELO BROTHER, INC. d/b/a AQUAGENIX
BY:
Print Name:
Title:
2
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~ ITEM NO. VI- G6
~ ~ ~ . - _ _
DATE: 04/14/09
~
a ~ ~ • AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Purchasing Division
Marie M. Gouin, Director
SUBJECT: Amendment to contract for County pest control services
BACKGROUND: See the attached memorandum.
FUNDS AVAILABLE: 001-1920-534000-100 Other Contractual Services
PREVIOUS ACTION: February 10, 2009 - Board approved the seventh amendment to contract C06-07-407
with Hulett Environmental Services removing the Ft. Pierce Community Center and
adding The Havert L. Fenn Center.
RECOMMENDATION: Board approval of the eighth amendment to contract C06-07-407 with Hulett
Environmental Services adding a location (Central Services Garage and Fuel Pumps)
and authorization for the Chair to sign the amendment as prepared by the County
Attorney.
COMMISSION ACTION: CONCURRENCE:
) APPROVED ( ) DENIED
OTHER _ - llr
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Si natu es
County Attorney (X) z~V Mgmt & Budget (X) Purchasing (X)
Daniel Ta onna Melissa
c nt e Johnson Simberiund
Central Services (X) Other Fif18fIC2 for copy only if applicable)
Roger Shinn
~
~ ~ _ PURCHASING DIVISION
, Office of Management and Budget
• • • ~ - MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Management & Budget Director
DATE: April 6, 2009
RE: Amendment to contract for County pest control services
Backqround:
On June 21, 2006, Bid #06-068, Pest Control Services was opened. Notices were sent to 315 vendors,
18 documents were distributed, and five bids were received. Staff recommended award of Bid #06-068
to the low bidder, Hulett Environmental Services for an initial contract period of two years beginning on
September 1, 2006, and continuing until August 31, 2008. The contract also allows for two additional
one-year renewal terms.
On August 28, 2007, the Board approved the first amendment adding the Guardian Ad Litem office
located at 584 NW University Blvd., Suite 600, Port St. Lucie for an additional cost of $10.00 per month or
$120.00 per year.
On October 9, 2007, the Board approved the second amendment adding finro additional locations. The
first addition was Open Space Pool Office, located at 1211 Avenue M, Ft. Pie~ce for an additional cost of
$8.00 per month or $96.00 per year. The second addition was Tradition Field, offices and concessions,
located at 527 NW Peacock Blvd., Port St. Lucie for an additional $188.00 per month or $2,256.00 per
year.
On January 8, 2008, the Board approved the third amendment adding the New Clerk of Courts Building
for an additional monthly cost of $78.00 or $936.00 per year.
On May 6, 2008, the Board approved the fourth amendment for following changes: (1) added a new
Clerk of Circuit Court location on Rhode Island Avenue for an additional monthly cost of $20.00 or
$240.00 per year; (2) eliminated the Clerk of Circuit Court locations on Depot Drive and Orange Blossom
Mall, thereby decreasing the contract by $15.00 per month or $180.00 a year; and (3) exercised the first
one-year renewal option extending the contract through August 31, 2009.
On May 13, 2008, the Board approved the fifth amendment adding the St. Lucie County Logistic Center
for an additional monthly cost of $150.00 or $1,800.00 per year.
On August 12, 2008, the Board approved the sixth amendment adding the Lawnwood Maintenance
Building ($14.00 per month or $168.00 per year), the Parks Office Building ($14.00 per month or $168.00
per year), and the Lakewood Park Regional Maintenance Building ($14.00 per month or $168.00 per
year).
r
Memorandum, Page 2 '
On February 10, 2009, the Board approved the seventh amendment removing the Ft. Pierce Community
Center (saving $8.00 per month or $96.00 per year), and adding the Havert L. Fenn Center ($32.00 per
month or $384.00 per year).
Staff is now requesting to further amend the contract to add the Centrai Services Garage and Fuel
Pumps for $8.00 per month or $96.00 per year. The new contract total wili be $17,990.64 per year.
Recommendation:
Board approval of the eighth amendment to contract C06-07-407 with Hulett Environmental Services
adding a location (Central Services Garage and Fuel Pumps) and authorization for the Chair to sign the
amendment as prepared by the County Attorney.
MG/mrs
r
C06-07-407
EIGHTH AMENDMENT TO JULY 11, 2006 CONTRACT
BETWEEN ST. LUCIE COUNTY AND HULETT ENVIRONMENTAL SERVICES
THIS EIGHTH AMENDMENT, is made and entered into this day of
, 2009, by and between ST. LUCIE COUNTY, a political subdivision of the
State of Florida, (the "County") and HULETT ENVIRONMENTAL SERVICES or his, its or their
successors, executors, administrators, and assigns (the "Contractor").
WHEREAS, on July 11, 2006 the parties entered into a contract for Pest Control
Services; and
WHEREAS, on August 29, 2007 the parties executed the first amendment to the
Contract adding one (1) focation (Guardian Ad Litem); and
WHEREAS, on October 9, 2007, the parties executed the second amendment to further
amend the Contract adding two (2) locations (Open Space Pool and Tradition Field); and
WHEREAS, on January 8, 2008 the parties executed the third amendment to further
amend the Contract adding one (1) locations (New Clerk of Courts Building); and
WHEREAS, on May 5, 2008 the parties executed the fourth amendment to the contract
to deleting two (2) locations (Clerk of Courts - Depot Drive and Orange Blossom Mall), adding
one (1) location (Clerk of Courts - Rhode Island), and exercising the first one-year renewal
option; and,
WHEREAS, on May 22, 2008 the parties executed the fifth amendment to the contract
adding one (1) location (St. Lucie County Logistic Center); and,
WHEREAS, on August 12, 2008 the parties executed the sixth amendment to the
contract adding three (3) Parks locations (Lawnwood Maintenance Building, Parks Office
Building, and Lakewood Park Regional Maintenance Building); and,
WHEREAS, on February 10, 2009 the parties executed the seventh amendment to the
contract removing the Ft. Pierce Community Center and adding the Havert L. Fenn Center; and,
WHEREAS, the parties desire to further amend the contract to add one (1) additional
location (Central Services Garage and Fuel Pumps).
NOW, THEREFORE, in consideration of the mutual promise contained herein, the
parties agree to amend the Contract as follows:
1. Paragraph 7. CONTRACT PAYMENT shall be amended to read as follows:
7. CONTRACT PAYMENT
The County shall pay the Contractor for the performance of this Contract
and completion of the project in accordance with the Contract
Documents, subject to adjustment by change order, the total amount in
Page 1 of 2
r
C06-07-407
current funds being: $17,990.64 (seventeen thousand nine hundred
ninety and 64/100 dollars) per year as further described on the Bid Form
attached as the Amended Exhibit "A".
2. The Bid Form Bid #06-068 Pest Control Services (Exhibit "A") to the Contract is
hereby amended and attached hereto and made a part hereof as Amended
Exhibit "A" Bid Form - Bid No. 06-068 Pest Control Services.
3. Except as amended herein, all other terms and conditions of the Contract shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this
Agreement upon the terms and conditions above stated.
BOARD OF COUNTY COMMISSIONERS
ATTEST: ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIRMAN
APPROVED AS TO FORM AND
CORRECTNESS
COUNTY ATTORNEY
WITNESSES: HULETT ENVIRONMENTAL SERVICES
BY:
Print Name:
Title:
Page 2 of 2
. AMENDED EXHIBIT "A" `
BID FORM - Bid No. 06-068 ~
Pest Control Services
ADDRESS MONTHLY YEARLY
BUILDING COST COST
Airport Terminal 3000 Aviation Way $ 15.22 $ 182.64
Federal Inspection 2990 St. Lucie Blvd. $ 12.06 $ 144.72
Airport Maintenance Building 4801 Airport Road $ 14.00 $ 168.00
Court Admin. (Old Tribune Bldg.) 200 S. 2nd Street $ 8.00 $ 96.00
Healthy Kids (Old IM Water Bidg.) 117 Atlantic Avenue $ 8.00 $ 96.00
Public Defender 216 S. 2nd Street $ 15.00 $ 180.00
Courthouse Annex 218 S. 2nd Street $ 78.00 $ 936.00
State Attorney I(4 Stories) 411 S. 2nd Street $ 36.85 $ 442.20
State Attorney II (2 Stories) 415 S. 2nd Street $ 15.00 $ 180.00
SIeF~-9~-SA~ ~~n no,,,,+ n,-~„ $ - $ -
Library (Hurston Branch) 3008 Avenue D $ 8.00 $ 96.00
Library (Fort Pierce) 101 Melody Lane $ 20.00 $ 240.00
Library Port St. Lucie) 180 SW Prima Vista Blvd. $ 8.00 $ 96.00
Library (Lakewood Park) 7605 Santa Barbara Drive $ 15.00 $ 180.00
Library (Mornin side) 2410 SE Mornin side Blvd. $ 20.00 $ 240.00
Agricultural Center 8400 Picos Road $ 15.00 $ 180.00
Hurricane House (Ag) 8400 Picos Road $ 5.00 $ 60.00
Administration Complex 2300 Vir inia Avenue $ 125.00 $ 1,500.00
South Coun Annex 250 SW Count Club Drive $ 45.00 $ 540.00
Walton Road Annex 1664 SE Walton Road $ 36.25 $ 435.00
Road & Bridge - Main Office 3071 Oleander Avenue $ 5.00 $ 60.00
Road & Brid e- Barn Offices 3071 Oleander Avenue $ 5.00 $ 60.00
Road & Brid e- Si n/Traffic Offices 3071 Oleander Avenue $ 5.00 $ 60.00
Central Services - Office Buildin 3071 Oleander Avenue $ 8.00 $ 96.00
A/C Maintenance Shop 3071 Oleander Avenue $ 5.00 $ 60.00
Rock Road Jail 900 N. Rock Road $ 188.84 $ 2,266.08
Emer enc Operations Center 101 N. Rock Road $ 10.00 $ 120.00
Communit Services/Record Management 437 N. 7th Street $ 15.00 $ 180.00
Juvenile Court/Clerk Records Management 435 N. 7th Street $ 20.00 $ 240.00
Sheriff Department - Office Buildin 4700 Midwa Road $ 55.00 $ 660.00
Lincoln Park Community Center 1306 Avenue M $ 8.00 $ 96.00
Restroom/Pump House 2020 Juanita Avenue $ 5.00 $ 60.00
Indrio School House 8850 Indrio Road $ 5.00 $ 60.00
Page 1 of 3
' AMENDED EXHIBIT "A"
~ BID FORM - Bid No. 06-068
Pest Control Services
BUILDING ADDRESS MONTHLY YEARLY '
COST COST
Walton Road Community Center 11090 Rid e Avenue $ 8.00 $ 96.00
Recreation Division Office 1302 Virginia Avenue $ 8.00 $ 96.00
Gardner House 414 E. Seawa Drive $ 8.00 $ 96.00
Historical Museum 414 E. Seawa Drive $ 15.00 $ 180.00
UDT Seal Museum 3300 N. A.1.A. $ 8.00 $ 96.00 '
$ - $ -
Fairwinds Golf Course 4400 Fairwinds Drive $ 8.00 $ 96.00
Savannas Recreation Area 1400 E. Midwa Road $ 5.00 $ 60.00
Oxbow Environmental Center 5400 St. James Drive $ 8.00 $ 96.00
Fairgrounds Maintenance Bld 15601 W. Midway Road $ 5.00 $ 60.00
Fairgrounds Concession Bld 15601 W. Midway Road $ 5.00 $ 60.00
Fairgrounds Main Office 15601 W. Midway Road $ 5.00 $ 60.00
Fair rounds - Exhibit Hall Bld .#1 15601 W. Midway Road $ 10.00 $ 120.00
Fair rounds - Exhibit Hall Bld .#2 15601 W. Midway Road $ 8.00 $ 96.00
Fair rounds - Exhibit Hall Bld .#3 15601 W. Midwa Road $ 8.00 $ 96.00
Pumpin Station 3251 N. A.1.A. $ 5.00 $ 60.00
South Hutchinson Wastewater Treatment Plant 7601 S. Ocean Drive $ 5.00 $ 60.00
$ - $ -
Supervisor of Elections - Orange Blossom Mall 4300 Okeechobee Road $ 10.00 $ 120.00 '
First Amendment Addition
Guardian Ad Litem 584 NW University Blvd. Ste 600 $ 10.00 $ 120.00 '
Second Amendment Addition '
Open Space Pool 1211 Avenue M $ 8.00 $ 96.00 '
Tradition Field 527 NW Peacock Blvd. $ 188.00 $ 2,256.00 '
Third Amendment Addition '
New Clerk of Courts Building 201 S. Indian River Drive $ 78.00 $ 936.00 '
Fourth Amendment Addition '
Clerk of Court 2400 Rhode Island $ 20.00 $ 240.00 '
Fifth Amendment Addition
St. Lucie County Logistics Center 3855 S. U.S. Highway 1 $ 150.00 $ 1,800.00
Page 2 of 3
, AMENDED EXHIBIT "A" ~
BID FORM - Bid No. 06-068 •
Pest Control Services
BUILDING ADDRESS MONTHLY YEARLY
COST COST
Sixth Amendment Addition
Lawnwood Maintenance Buildin 1805 Quinc Avenue $ 14.00 $ 168.00
Parks Office 3020 Will Fee Road $ 14.00 $ 168.00
LWP Regional Maintenance Building 5990 Emerson Avenue $ 14.00 $ 168.00
Seventh Amendment Addition
Havert L. Fenn Center 2000 Virginia Avenue $ 32.00 $ 384.00
Ei hth Amendment Addition
Central Services - Garage and Fuel Pumps 3071 Oleander Avenue $ 8.00 $ 96.00
TOTAL $ 17,990.64
Page 3 of 3
~ - ITEM NO. VI- G7
_
~ ~ ' - DATE: 04/14/09 '
~
. ~ . - AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Purchasing Division
Marie M. Gouin, Directo
SUBJECT: Amendment to contract for water and sewer monitoring services
BACKGROUND: See the attached memorandum.
FUNDS AVAILABLE: 001-7210-534000-700 Other Contractual Services
001-7420-534000-700 Other Contractual Services
PREVIOUS ACTION: May 6, 2008 - Board approved the first amendment to contract C06-06-414 with Walsh
Environmental Services, Inc.
RECOMMENDATION: Board approval of the second amendment to contract C06-06-414 with Walsh
Environmental Services, Inc. extending the contract through June 5, 2010, and
authorization for the Chair to sign the amendment as prepared by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
~ APPROVED ( ) DENIED
( ) OTHER
Approved 5-0 Faye W. Outlaw, MPA
County Administrator '
Coordination/SiQnatures
Counry Attomey (X) ~.~C;. Mgmt & Budget (X) Purchasin9 (X) '
Daniel atty Melissa '
Mclntyre Marston-Duva Simberlund '
Parks & ReCreation (X) Other Finance (Jfor copy only if applicable)
Guy Medor ,
~
~ _ ~ _ - PURCHASING DIVISION
e Office of Management and Budget
• • • • MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Management & Budget DirectorV'~,
DATE: April 6, 2009
RE: Amendment to contract for water and sewer monitoring services
Backqround:
On May 17, 2006, Bid #06-042 - Water and Sewer Monitoring Services was opened. Notices were sent
to 1461 companies, 24 documents were distributed, and three bids were received. The Parks &
Recreation Department recommended award to the low bidder, Walsh Environmental Services, Inc.
On June 6, 2006, the Board awarded the contract to Walsh Environmental Services, Inc. for the Water
and Sewer Monitoring Services for an initial term of two years with two additional one-year renewal
options.
On May 6, 2008, the parties executed the first amendment to contract C06-06-414 to: (1) exercise the
first one-year renewal option extending the contract term through June 5, 2009; and (2) add Lakewood
Park Regional Park to the list of approved sites and allow $40.00 per hour for the standard service rate
and $45.00 per hour for the overtime rate.
Staff is now recommending approval of the second amendment to the contract to exercise the second
and final one-year renewal option extending the contract term through June 5, 2010.
Recommendation:
Board approval of the second amendment to contract C06-06-414 with Walsh Environmental Services,
Inc. extending the contract through June 5, 2010, and authorization for the Chair to sign the amendment
as prepared by the County Attorney.
MG/mrs
~ r '
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C06-06-414
SECOND AMENDMENT TO JUNE 6, 2006 CONTRACT
BETWEEN ST. LUCIE COUNTY AND
WALSH ENVIRONMENTAL SERVICES, INC. '
THIS SECOND AMENDMENT, is made and entered into this day of
, 2009, by and between ST. LUCIE COUNTY, a political subdivision
of the State of Florida, (the "County") and WALSH ENVIRONMENTAL SERVICES,
INC., or his, its or their successors, executors, administrators, and assigns (the
"Contractor").
WHEREAS, on June 6, 2006 the parties entered into a contract for water and
sewer monitoring services; and
WHEREAS, on May 6, 2008 the parties executed the first amendment to the
contract to add one (1) additional location (Lakewood Park Regional Park) and exercise
the first one-year renewal option; and,
WHEREAS, the parties desire to further amend the contract to exercise the
second one-year renewal option.
NOW, THEREFORE, in consideration of the mutual promise contained herein,
the parties agree to amend the Contract as follows
1. Paragraph 6. TERM shall be amended to read as follows:
6. TERM
The term of this Contract shall be for a period of four (4) years '
and begin on June 6, 2006 and continue through June 5,
2010. '
2. Except as amended herein, all other terms and conditions of the Contract
shall remain in full force and effect. '
IN WITNESS WHEREOF, the parties hereto have accepted, rnade and executed
this Agreement upon the terms and conditions above stated.
BOARD OF COUNTY
COMMISSIONERS '
ATTEST: ST. LUCIE COUNTY, FLORIDA '
BY:
DEPUTY CLERK CHAIRMAN
1
#
C06-06-414
APPROVED AS TO FORM AND
CORRECTNESS
COUNTY ATTORNEY
WITNESSES: WALSH ENVIRONMENTAL
SERVICES, INC.
BY:
Print Name:
Title:
2
~ '
ITEM NO. VI-H '
^Y DATE: April 14, 2009
~ ~ . ~ AGENDA REQUEST REGULAR '
•
_ PUBLIC HEARING ( ) '
CONSENT(X) '
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
,
SUBMITTED BY: Airport Diana Lewis, Direc~er-;
~t~~
SUBJECT: Terminal Renovations at the St. Lucie County International Airport
BACKGROUND: See attached memo.
FUNDS AVAILABLE: Funds to be moved from Fund 362-9910-599305-800 Funding
Reserve to Fund 362-4220-562000-4615 Buildings
PREVIOUS ACTION: Not applicable
RECOMMENDATION: Board approval of Resolution 09-126 accepting Florida Department of
Transportation Joint Participation Agreement 426499-1-94-01 for a
$50,000 grant (50%) and a Budget Amendment to use the capital '
facilities Tourist Development Tax funds for the local match of up to '
$50,000 (50%) for a total design cost not to exceed $100,000 for the
Terminal Renovations at the St. Lucie County International Airport,
and authorization for the Chair or designee to execute same.
COMMISSION ACTION: CONCURRENCE: '
APPROVED ( ) DENIED '
~ ) OTHER . '
Approved 5-0 Faye W. Outlaw, MPA ,
County Administrator
Coordination/Siqnatures
County Attorney O psM Mgt. & Budget O Purchasing O
Dan clntyre~Nt~,.`~ y,~,.,7 Patty MarstoN~z,,~~; ~r
~ ~ ?1 I
Originating Dept. Other ( ) Other ( )
Diana Lewis
Finance: (check for copy, only if applicable)
~
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BOARD OF ~,~YW~~4 ~r~~ Y~~, ~~~~~~~jy,~~, r,~
~ AIRPORT
COUNTY ~ Diana ~ewis, Director
COMMISSIONERS ~ ~ # '
MEMORANDUM
To: Board of County Commissioners
From: Diana Lewis, Airport Director
~ 4,
Date: April 1, 2009
Re: Terminal Renovations at the St. Lucie County International Airport
Backqround
At the March 17, 2009 Special Informal Workshop, the Board directed staff to obtain information about
design costs for a terminal renovation to accommodate a possible Bahamas flight, determine grant
funding opportunities for the design, and coordinate the possible use of the Tourist Development Tax
fund as a local match if grant funds were available.
LPA Group, one of the Airport's consultants, provided a cost estimate of $55,000 to design the
terminal and $18,000 to include the design of Airport offices being displaced with the terminal
renovations. The total cost of design is $73,000.
Staff contacted FDOT on March 17, 2009 to determine if grant funds were immediately available for
the terminal renovation, assuming design costs did not exceed $100,000. The Florida Department of
Transportation confirmed they could immediately provide an Economic Development grant for 50%,
up to $50,000 of the design costs. The attached Joint Participation Agreement was generated as the
result of this request. Resolution 09-126 includes the authorization to accept this grant.
As directed by the Board, the proposed construction of the terminal renovations using the capital
facilities Tourist Development Tax funding was discussed with Mr. Recor, Ft. Pierce City Manager on
March 18, 2009 in a meeting with Lee Ann Lowery, Assistant County Administrator. Mr. Recor
expressed general support for the proposal. The County Attorney also confirmed that these funds
coutd be used as a local match for this purpose if the Board determines this project would promote
tourism. The Budget Amendment (BA09-016) proposed will move money from Fund 362-9910-
599305-800 Funding Reserve to Fund 362-4220-562000-4615 Buildings for the local match on the
terminal renovations project.
Recommendation
Board approval of Resolution 09-126 accepting Florida Department of Transportation Joint
Participation Agreement 426499-1-94-01 for a$50,000 grant (50%) and a Budget Amendment (BA09-
016) to use the capital facilities Tourist Development Tax funds for the local match of up to $50,000
(50%) for a tota~ design cost not to exceed $100,000 for the Terminal Renovations at the St. Lucie
County International Airport.
RESOLUTION N0. 09-126 '
A RESOLUTION ACCEPTING THE STATE OF FLORIDA '
DEPARTMENT OF TRANSPORTATION PUBLIC '
TRANSPORTATION JOINT PARTICIPATION AGREEMENT '
(FIN. PROJ. N0. 426499-1-94-01) FOR THE DESIGN OF
TERMINAL IMPROVEMENTS AT THE ST. LUCIE COUNTY '
INTERNATIONAL AIRPORT AND AUTHORIZING THE
CHAIRPERSON TO EXECUTE THE AGREEMENT AND
FURTHER AUTHORIZING THE COUNTY ATTORNEY TO
EXECUTE THE AGREEMENT BY APPROVING IT AS TO FORM
AND CORRECTNESS '
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has ,
made the following determinations
1. The Florida Department of Transportation has awarded the County funding '
for the Design of Terminal improvements at the St. Lucie County international Airport
(Fin. Proj. No. 426499-1-94-01). '
2. The Board should authorize and approve execution of the Public '
Transportation Joint Participation A~reement with the State of Florida Department of
Public Transportation for the above-referenced project. '
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of '
St. Lucie County, Florida: i,
1. The Board hereby accepts and approves the Public Transportation Joint
Participation A~reement with the State of Florida (Fin. Proj. No. 426499-1-94-01) to !
provide funding for the Design of Terminal Improvements at the St. Lucie County ,
International Airport.
2. The Board hereby authorizes the Chairperson to execute the above- I~
referenced agreement and further authorizes the County Attorney to execute the 'I
agreement by approving it as to form and correctness. i
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After motion and second, the vote on Resolution 09-126 was as follows:
Chair Paula Lewis XXX
Vice-Chair Charles Grande XXX
Commissioner poug Coward XXX
Commissioner Chris Craft XXX
Commissioner Chris Dzadovsky XXX
PASSED AND DULY ADOPTED this day of 2009.
ATTEST: BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BY:
DEPUTY CLERK CHAIR
APPROVED AS TO FORM AND
CORRECTNESS:
COUNTY ATTORNEY
2
' STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-030-06
PUBLIC TRANSPORTATION PUBLICTRANSPORTATION
JOINT PARTICIPATION AGREEMENT Pa9e,~0o '
Financial Project No.: Fund: DDR FLAIR Approp.: 088809
426499-1-94-01 Function: 637 FLAIR Obj.: 750098 ,
i em-segmen -p ase-sequence Federal No.: Org. Code: 55042010429 '
Contract No.: DUNS No.: Vendor No.: 596000835030 '
CFDA Number: CSFA Number: 55014
THIS AGREEMENT, made and entered into this day of , '
by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida,
hereinafter referred to as the Department, and St. Lucie County Board of County Commissioners
~
hereinafter referred to as Agency. The Department and Agency agree that all terms of this Agreement will be completed
on or before June 30, 2011 and this Agreement will expire unless a time extension is provided I~
in accordance with Section 18.00. '
WITNESSETH: '
WHEREAS, the Agency has the authority to enter into said Agreement and to undertake the project hereinafter described,
and the Department has been granted the authority to function adequately in all areas of appropriate jurisdiction including
the implementation of an integrated and balanced transportation system and is authorized under '
341.053 , '
Florida Statutes, to enter into this Agreement. '
NOW, THEREFORE, in consideration of the mutual covenants, promises and representations herein, the parties agree
as follows: ~I
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1.00 Purpose of Agreement: The purpose of this Agreement is I
To provide FDOT participation in a project to Design Terminal Improvements at St Lucie County International Airport. ~I
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II
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and as further described in Exhibit(s) A, B, C, & D attached hereto and by this reference made a part ,
hereof, hereinafter referred to as the project, and to provide Departmental financial assistance to the Agency and state the '
terms and conditions upon which such assistance will be provided and the understandings as to the manner in which the '
project will be undertaken and completed.
,I
725-030-06
PUBLIC TRANSPORTATION
06~07
Page 2 of 14
2.00 Accomplishment of the Project
2.10 General Requirements: The Agency shall commence, and complete the project as described in Exhibit
"A" attached hereto and by this reference made a part hereof this Agreement, with all practical dispatch, in a sound,
economical, and efficient manner, and in accordance with the provisions herein, and all applicable laws.
2.20 Pursuant to Federal, State, and Local Law: In the event that any election, referendum, approval, permit,
notice, or other proceeding or authorization is requisite under applicable law to enable the Agency to enter into this
Agreement or to undertake the project hereunder, or to observe, assume or carry out any of the provisions of the
Agreement, the Agency will initiate and consummate, as provided by law, all actions neces'sary with respect to any such
matters so requisite.
2.30 Funds of the Agency: The Agency shall initiate and prosecute to completion all proceedings necessary
including federal aid requirements to enable the Agency to provide the necessary funds for completion of the project.
2.40 Submission of Proceedings, Contracts and Other pocuments: The Agency shall submit to the
Department such data, reports, records, contracts and other documents relating to the project as the Department may
require as listed in Exhibit "C" attached hereto and by this reference made a part hereof.
3.00 Project Cost: The total estimated cost of the project is $ 100,000 . This amount
is based upon the estimate summarized in Exhibit "B" attached hereto and by this reference made a part hereof this
Agreement. The Agency agrees to bear all expenses in excess of the total estimated cost of the project and any deficits
involved.
4.00 Department Participation: The Department agrees to maximum participation, including contingencies,
in the project in the amount of $ 50,000 as detailed in Exhibit "B", or in an amount equal to the
percentage(s) of total project cost shown in Exhibit "B", whichever is less.
4.10 Project Cost Eligibility : Project costs eligible for State participation will be allowed only from the effective
date of this agreement. It is understood that State participation in eligible project costs is subject to:
(a) Legislative approval of the DepartmenYs appropriation request in the work program year that the project is
scheduled to be committed;
(b) Availability of funds as stated in Section 17.00 of this Agreement;
(c) Approval of all plans, specifications, contracts or other obligating documents and all other terms of this
Agreement;
(d) Department approval of the project scope and budget (Exhibits A& B) at the time appropriation authority
becomes available.
4.20 Front End Funding : Front end funding Q is ~ is not applicable. If applicable, the Department
may initially pay 100% of the total allowable incurred project costs up to an amount equal to its total share of participation
as shown in paragraph 4.00.
5.00 Retainage : Retainage ~ is ~ is not applicable. If applicable, percent of the
Department's total share of participation as shown in paragraph 4.00 is to be held in retainage to be disbursed, at the
Department's discretion, on or before the completion of the final project audit.
I
. 725-030-06
PUBUC TRANSPORTATION
06/07 '
Page 3 of 14
6.00 Project Budget and Payment Provisions: '
6.10 The Project Budget: A project budget shail be prepared by the Agency and approved by the Department.
The Agency shall maintain said budget, carry out the project and shall incur obligations against and make disbursements '
of project funds only in conformity with the latest approved budget for the project. No budget increase or decrease shall '
be effective unless it complies with fund participation requirements established in Section 4.00 of this Agreement and is '
approved by the Department Comptroller. '
6.20 Payment Provisions: Unless otherwise allowed under Section 4.20, payment will begin in the year the
project or project phase is scheduled in the work program as of the date of the agreement. Payment will be made for
actual costs incurred as of the date the invoice is submitted with the final payment due upon receipt of a finaf invoice.
7.00 Accounting Records: '
7.10 Establishment and Maintenance of Accounting Records: The Agency shall establish for the project, in
conformity with requirements established by DepartmenYs program guidelines/procedures and "Principles for State and
Local Governments", separate accounts to be maintained within its existing accounting system or establish independent ,
accounts. Such accounts are referred to herein collectively as the "project accounY'. Documentation of the project
account shall be made available to the Department upon request any time during the period of the Agreement and for
three years after final payment is made. '
7.20 Funds Received Or Made Available for The Project: The Agency shall appropriately record in the project
account, and deposit in a bank or trust company which is a member of the Federal Deposit Insurance Corporation, all '
payments received by it from the Department pursuant to this Agreement and all other funds provided for, accruing to, or
otherwise received on account of the project, which Department payments and other funds are herein collectively
referred to as "project funds". The Agency shall require depositories of project funds to secure continuously and fully all '
project funds in excess of the amounts insured under federal plans, or under State plans which have been approved for '
the deposit of project funds by the Department, by the deposit or setting aside of collateral of the types and in the manner
as prescribed by State Law for the security of public funds, or as approved by the Department.
7.30 Costs Incurred for the Project: The Agency shall charge to the project account all eligible costs of the
project. Costs in excess of the latest approved budget or attributable to actions which have not received the required ,
approval of the Department shall not be considered eligible costs.
7.40 Documentation of Project Costs: All costs charged to the project, including any approved services I!
contributed by the Agency or others, shall be supported by properly executed payrolls, time records, invoices, contracts, or ,
vouchers evidencing in proper detail the nature and propriety of the charges.
7.50 Checks, Orders, and Vouchers: Any check or order drawn by the Agency with respect to any item which is
or will be chargeable against the project account will be drawn only in accordance with a properly signed voucher then on
file in the office of the Agency stating in proper detail the purpose for which such check or order is drawn. All checks, I
payrolls, invoices, contracts, vouchers, orders, or other accounting documents pe~taining in whole or in part to the project
shall be clearly identified, readily accessible, and, to the extent feasible, kept separate and apart from all other such ~
documents.
I
7.60 Audit Reports: In addition to the requirements below, the Agency agrees to comply and cooperate with any ~
monitoring procedures/processes deemed appropriate by the Department, including but not limited to site visits I
and limited scope audits. The Agency further agrees to comply and cooperate with any inspections, reviews, I
investigations, or audits deemed necessary by the State Comptroller or Auditor General. The Agency shall retain
sufficient records demonstrating its compliance with the terms of this Agreement for a period of three years from the date
the audit report is issued, and shall allow the Department access to such records and working papers upon request. The
following requirements do not limit the authority of the Department to conduct or arrange for the conduct of additional i
audits or evaluations of state financial assistance or limit the authority of any state agency inspector general, the Auditor ,
General, or any other state officiaL '
The Agency shall comply with all audit and audit reporting requirements as specified in Exhibit "D" attached hereto and by '
this reference made a part hereof this Agreement. '
725-030-06 ~
PUBLIC TRANSPORTATION
osio~
Page 4 oT 14
7.61 Monitoring: In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section
215.97, Florida Statutes, (see "Audits" below), monitoring procedures may include, but not be limited to, on-site visits by
Department staff, limited scope audits as defined by OMB Circular A-133, and/or other procedures. The Agency agrees
to comply and cooperate fully with any monitoring procedures/processes deemed appropriate by the Department. In the
event the Department determines that a limited scope audit of the Agency is appropriate, the Agency agrees to comply
with any additional instructions provided by the Department staff to the Agency regarding such audit. The Agency further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by FDOT's
O~ce of Inspector General (OIG) and Florida's Chief Financial Officer (CFO) or Auditor General.
7.62 Audits:
Part I Federally Funded: If the Agency is a state, local government, or non-profit organizations as defined in OMB
Circular A-133 and a recipient of federal funds, the following annual audit criteria will apply:
1. In the event that the recipient expends $500,000 or more in Federal awards in its fiscal year, the recipient must
have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised.
Exhibit D" to this agreement indicates Federal resources awarded through the Department by this agreement. In
dete?mining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards,
including Federal resources received from the Department. The determination of amounts of Federal awards expended
should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the recipient
conducted by the Auditor General in accordance with the provisions OMB Circular A-133, as revised, will meet the
requirements of this part.
2. In connection with the audit requirements addressed in Part I, Paragraph 1., the recipient shatl fulfill the
requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133.
3. If the recipient expends less than the amount in Part I, Paragraph 1., an audit conducted in accordance with the
provisions of OMB Circular A-133, is not required. If the recipient elects to conduct such an audit, the cost of the audit
must be paid from resources obtained from other than Federal entities.
4. Federal awards are to be identified using the Catalog of Federal Domestic Assistance (CFDA) title and number,
award number and year, and name of the awarding federal agency.
Part II State Funded: If the Agency is a nonstate entity as defined by Section 215.97(2)(m), Florida Statutes, and
a recipient of state funds, the following annual audit criteria will apply:
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,
000 in any fiscal year, the recipient must have a State single or project-specific audit for such fiscal year in accordance
with Section 215.97, Florida Statutes; applicable rules of the Department of Financial Services and the CFO; and Chapters
10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
Exhibit "D" to this agreement indicates state financial assistance awarded through the Department by this agreement. In
determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state
financial assistance, including state financial assistance received from the Department, other state agencies, and other
nonstate entities. State financial assistance does not include Federal direct or pass-through awards and resources
received by a nonstate entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in Part II, Paragraph 1., the recipient shall ensure that the
audit complies with the requirements of Section 215.97(7), Florida Statutes. This includes submission of a financial
reporting package as defined by Section 215.97(2)(e), Florida Statutes, and Chapter 10.550 (local governmental entities)
or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than the amount in Part II, Paragraph 1., such audit is not required. If the recipient
elects to conduct such an audit, the cost of the audit must be paid from the recipienYs resources obtained from nonstate
entities.
4. State awards are to be identified using the Catalog of State Financial Assistance (CSFA) title and number,
award number and year, and name of the state agency awarding it.
. 725-030-06
PUBLIC TRANSPORTATION ~I
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Page 5 of 14
Part 111 Other Audit Requirements '
1. The Agency shall foliow-up and take corrective action on audit findings. Preparation of a summary schedule of
prior year audit findings, including corrective action and current status of the audit findings is required. Current year audit '
findings require corrective action and status of findings.
2. Records related to unresolved audit findings, appeals, or litigation shall be retained until the action is completed
or the dispute is resolved. Access to project records and audit work papers shall be given to the Department, the '
Department Comptroller, and the Auditor General. This section does not limit the authority of the Department to conduct or
arrange for the conduct of additional audits or evaluations of state financial assistance or limit the authority of any other
state official. i
Part IV Report Submission '
1. Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required '
by Section 7.622 Part I of this agreement shall be submitted, when required by Section .320 (d), OMB Circular A-133, '
by or on behalf of the recipient directly to each of the following: '
A. The Department at each of the following addresses: '
Office of Modal Development
3400 W. Commercial Blvd. '
Ft Lauderdale, FL 33309
B. The number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, submitted to the following
address:
Federal Audit Clearinghouse '
Bureau of the Census
1201 East 10th Street '
Jeffersonville, IN 47132 '
C Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (fl, OMB Circular
A-133. ~I
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2. In the event that a copy of the reporting package for an audit required by Section 7.62 Part I of this Agreement and
conducted in accordance with OMB Circular A-133 is not required to be submitted to the Department for reasons
pursuant to section .320 (e)(2), OMB Circular A-133, the recipient shall submit the required written notification ~
pursuant to Section .320 (e)(2) and a copy of the recipient's audited schedule of expenditures of Federal awards ,
directly to each of the following:
Office of Modal Development
3400 W. Commercial Blvd. II
Ft Lauderdale, FL 33309 ~
In addition, pursuant to Section .320 (fl, OMB Circular A-133, as revised, the recipient shall submit a copy of the ~
reporting package described in Section .320 (c), OMB Circular A-133, and any management letters issued by the
auditor, to the Department at each of the following addresses: II
Office of Modal Development '
3400 W. Commercial Blvd.
Ft Lauderdale, FL 33309
II~
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725-030-06
PUBLIC TRANSPORTATION
06/07
Page6oT14
3. Copies of financial reporting packages required by Section 7.62 Part II of this Agreement shall be submitted by or on
behalf of the recipient directly to each of the following:
A. The Department at each of the following addresses:
Office of Modal Development
3400 W. Commercial Blvd.
Ft Lauderdale, FL 33309
B. The Auditor General's Office at the following address:
Auditor General's Office
Room 401, Pepper Building
111 West Madison Street
Tallahassee, Florida 32399-1450
4. Copies of reports or the management letter required by Section 7.62 Part III of this Agreement shall be submitted by
or on behalf of the recipient directly to:
A. The Department at each of the following addresses:
Office of Modal Development
3400 W. Commercial Blvd.
Ft Lauderdale, FL 33309
5. Any reports, management letter, or other information required to be submitted to the Department pursuant to this
Agreement shall be submitted timely in accordance with OMB Circular A-133, Section 215.97, Florida Statutes, and
Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, as applicable.
6. Recipients, when submitting financial reporting packages to the Department for audits done in accordance with OMB
Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General, should indicate the date that the reporting package was delivered to the Agency in
correspondence accompanying the reporting package.
7.63 Record Retention: The Agency shall retain su~cient records demonstrating its compliance with the terms of
this Agreement for a period of at least five years from the date the audit report is issued, and shall allow the Department,
or its designee, the CFO or Auditor General access to such records upon request. The Agency shall ensure that the
independent audit working papers are made available to the Department, or its designee, the CFO, or Auditor General
upon request for a period of at least five years from the date the audit report is issued, unless extended in writing by the
Department.
7.64 Other Requirements: If an audit discloses any significant audit findings related to any award, including
material noncompliance with individual project compliance requirements or reportable conditions in internal controls of the
Agency, the Agency shall submit as part of the audit package to the Department a plan for corrective action to eliminate
such audit findings or a statement describing the reasons that corrective action is not necessary. The Agency shall take
timely and appropriate corrective action to any audit findings, recommendations, and corrective action plans.
7.65 Insurance: Execution of this Joint Participation Agreement constitutes a certification that the Agency has and
will maintain the ability to repair or replace any project equipment or facilities in the event of loss or damage due to any
accident or casualty for the useful life of such equipment or facilities. In the event of the loss of such equipment or
facilities, the Agency shall either replace the equipment or facilities or reimburse the Department to the extent of its interest
in the lost equipment or facility. In the event this Agreement is for purchase of land or for the construction of infrastructure
such as airport runways the Department may waive or modify this section.
. 725-030.06
PUBLICTRANSPORTATION
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Page 7 of 14
8.00 Requisitions and Payments:
8.10 Action by the Agency: In order to obtain any Department funds, the Agency shall file with the Department
of Transportation, District Four Public Transportation Office 3400 W. Commercial Blvd. Ft Lauderdale , FL, '
33309 its requisition on a form or forms prescribed by the Department, and any other data pertaining to ,
the project account (as defined in Paragraph 7.10 hereo~ to justify and support the payment requisitions.
8.11 Invoices for fees or other compensation for services or expenses shall be submitted in detail
su~cient for a proper preaudit and postaudit thereof. '
8.12 Invoices for any travel expenses shall be submitted in accordance with Chapter 112.061, F.S. ,
The Department may establish rates lowerthan the maximum provided in Chapter 112.061, F.S.
8.13 For real property acquired, submit; ~I
~a~ the date the Agency acquired the real property, '
(b) a statement by the Agency certifying that the Agency has acquired said real property, and ~I
actual consideration paid for real property.
a statement by the Agency certifying that the appraisal and acquisition of the real property Ii
together with any attendant relocation of occupants was accomplished in compliance with all I
federal laws, rules and procedures required by any federal oversight agency and with all state ,
laws, rules and procedures that may apply to the Agency acquiring the real property.
8.20 The DepartmenYs Obligations: Subject to other provisions hereof, the Department will honor such II
requisitions in amounts and at times deemed by the Department to be proper to ensure the carrying out of the project
and payment of the eligible costs. However, notwithstanding any other provision of this Agreement, the Department ,
may elect by notice in writing not to make a payment on the project if: ,
8.21 Misrepresentation: The Agency shall have made misrepresentation of a material nature in its application,
or any supplement thereto or amendment thereof, or in or with respect to any document or data furnished therewith or
pursuant hereto; '
8.22 Litigation: There is then pending litigation with respect to the performance by the Agency of any of its duties '
or obligations which may jeopardize or adversely affect the project, the Agreement, or payments to the project; II
8.23 Approval by Department: The Agency shall have taken any action pertaining to the project which, under
this agreement, requires the approval of the Department or has made related expenditures or incurred related
obligations without having been advised by the Department that same are approved;
8.24 Conflict of Interests: There has been any violation of the conflict of interest provisions contained herein;
or
8.25 Default: The Agency has been determined by the Department to be in default under any of the I
provisions of the Agreement.
8.26 Federal Participation (If Applicable): Any federal agency providing federal financial assistance to the
project suspends or terminates federal financial assistance to the project. In the event of suspension or termination of
federal financial assistance, the Agency will reimburse the Department for all disallowed costs, including any and all
federal financial assistance as detailed in Exhibit "B." I
8.30 Disallowed Costs: In determining the amount of the payment, the Department will exclude all projects '
costs incurred by the Agency prior to the effective date of this Agreement, costs which are not provided for in the latest
approved budget for the project, and costs attributable to goods or services received under a contract or other II
arrangements which have not been approved in writing by the Department.
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8.40 Payment Offset: If, after project completion, any claim is made by the Department resulting from an audit
or for work or services performed pursuant to this agreement, the Department may offset such amount from payments
due for work or services done under any public transportation joint participation agreement which it has with the Agency
owing such amount if, upon demand, payment of the amount is not made within sixty (60) days to the Department.
Offsetting amounts shall not be considered a breach of contract by the Department.
9.00 Termination or Suspension of Project:
9.10 Termination or Suspension Generally: If the Agency abandons or, before completion, finally discontinues
the project; or if, by reason of any of the events or conditions set forth in Sections 8.21 to 8.26 inclusive, or for any other
reason, the commencement, prosecution, or timely completion of the project by the Agency is rendered improbable,
infeasible, impossible, or illegal, the Department will, by written notice to the Agency, suspend any or all of its
obligations under this Agreement until such time as the event or condition resulting in such suspension has ceased or
been corrected, or the Department may terminate any or all of its obligations under this Agreement.
9.11 Action Subsequent to Notice of Termination or Suspension. Upon receipt of any final termination or
suspension notice under this paragraph, the Agency shall proceed promptly to carry out the actions required therein
which may include any or all of the following: (1) necessary action to terminate or suspend, as the case may be, project
activities and contracts and such other action as may be required or desirable to keep to the minimum the costs upon the
basis of which the financing is to be computed; (2) furnish a statement of the project activities and contracts, and other
undertakings the cost of which are otherwise includable as project costs; and (3) remit to the Department such portion of
the financing and any advance payment previously received as is determined by the Department to be due under the
provisions of the Agreement. The termination or suspension shall be carried out in conformity with the latest schedule,
plan, and budget as approved by the Department or upon the basis of terms and conditions imposed by the Department
upon the failure of the Agency to furnish the schedule, plan, and budget within a reasonable time. The approval of a
remittance by the Agency or the closing out of federal financial participation in the project shall not constitute a waiver of
any claim which the Department may otherwise have arising out of this Agreement.
9.12 The Department reserves the right to unilaterally cancel this Agreement for refusal by the contractor
or Agency to allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter
119, F.S. and made or received in conjunction with this Agreement.
10.00 Remission of Project Account Upon Completion of Project: Upon completion of the project, and after
payment, provision for payment, or reimbursement of all project costs payable from the project account is made, the
Agency shall remit to the Department its share of any unexpended balance in the project account.
11.00 Audit and Inspection: The Agency shall permit, and shall require its contractors to permit, the
DepartmenYs authorized representatives to inspect all work, materials, payrolls, records; and to audit the books, records
and accounts pertaining to the financing and development of the project.
12.00 Contracts of the Agency:
12.10 Third Party Agreements: Except as otherwise authorized in writing by the Department, the Agency shall
not execute any contract or obligate itself in any manner requiring the disbursement of Department joint participation
funds, including consultant, construction or purchase of commodities contracts or amendments thereto, with any third
party with respect to the project without the written approval of the Department. Failure to obtain such approval shall be
sufficient cause for nonpayment by the Department as provided in Section 8.23. The Department specifically reserves
unto itself the right to review the qualifications of any consultant or contractor and to approve or disapprove the
employment of the same.
• 725-030-06
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12.20 Compliance with Consultants' Competitive Negotiation Act: It is understood and agreed by the parties
hereto that participation by the Department in a project with an Agency, where said project involves a consultant contract
for engineering, architecture or surveying services, is contingent on the Agency complying in full with provisions of
Chapter 287, F.S., Consultants' Competitive Negotiation Act. At the discretion of the Department, the Agency will involve '
the Department in the Consultant Selection Process for all contracts. In all cases, the Agency's Attomey shall certify to
the Department that selection has been accomplished in compliance with the Consultants' Competitive Negotiation Act. i
12.30 Disadvantaged Business Enterprise (DBE) Policy and Obligation: I
12.31 DBE Policy: It is the policy of the Department that disadvantaged business enterprises as defined I,
in 49 CFR Part 26, as amended, shall have the maximum opportunity to participate in the performance of
contracts financed in whole or in part with Department funds under this Agreement. The DBE requirements of 49 CFR
Part 26, as amended, apply to this Agreement. ,
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12.32 DBE Obligation: The Agency and its contractors agree to ensure that Disadvantaged Business I
Enterprises as defined in 49 CFR Part 26, as amended, have the maximum opportunity to participate in the performance ,
of contracts and this Agreement. In this regard, all recipients, and contractors shall take all necessary and reasonable '
steps in accordance with 49 CFR Part 26, as amended, to ensure that the Disadvantaged Business Enterprises have the
maximum opportunity to compete for and perform contracts. Grantees, recipients and their contractors shall not '
discriminate on the basis of race, color, national origin or sex in the award and performance of Department assisted
contracts.
12.40 The Agency agrees to report any reasonable cause notice of noncompliance based on 49 CFR Part 26 filed '
under this section to the Department within 30 days of receipt by the Agency. '
13.00 Restrictions, Prohibitions, Controls, and Labor Provisions:
13.10 Equal Employment Opportunity: In connection with the carrying out of any project, the Agency shall '
not discriminate against any employee or applicant for employment because of race, age, creed, color, sex or national
origin. The Agency will take affirmative action to ensure that applicants are employed, and that employees are treated '
during employment, without regard to their race, age, creed, color, sex, or national origin. Such action shall include, but I
not be limited to, the following: Employment upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
The Agency shall insert the foregoing provision modified only to show the particular contractual relationship in all its I
contracts in connection with the development or operation of the project, except contracts for standard commercial
supplies or raw materials, and shall require all such contractors to insert a similar provision in all subcontracts, except I
subcontracts for standard commercial supplies or raw materials. When the project involves installation, construction,
demolition, removal, site improvement, or similar work, the Agency shall post, in conspicuous places available to
employees and applicants for employment for project work, notices to be provided by the Department setting forth the
provisions of the nondiscrimination clause.
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13.20 Title VI - Civil Rights Act of 1964: Execution of this Joint Participation Agreement constitutes a
certification that the Agency will comply with all the requirements imposed by Title VI of the Civil Rights Act of 1964 (42 ,
U.S.C. 2000d, et. seq.), the Regulations of the Federal Department of Transportation issued thereunder, and the I
assurance by the Agency pursuant thereto. '
13.30 Title VIII - Civil Rights Act of 1968: Execution of this Joint Participation Agreement constitutes a I
certification that the Agency will comply with all the requirements imposed by Title VIII of the Civil Rights Act of 1968, 42
USC 3601,et seq., which among other things, prohibits discrimination in housing on the basis of race, color, national
origin, creed, sex, and age.
13.40 Americans with Disabilities Act of 1990 (ADA): Execution of this Joint Participation Agreement
constitutes a certification that the Agency will comply with all the requirements imposed by the ADA (42 U.S.C. 12102, et. I
seq.), the regulations of the federal government issued thereunder, and the assurance by the Agency pursuant thereto.
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13.50 Prohibited interests: The Agency shall not enter into a contract or arrangement in connection with the
project or any property included or planned to be included in the project, with any officer, director or employee of the
Agency, or any business entiry of which the officer, director or employee or the o~cer's, director's or employee's spouse
or child is an officer, partner, director, or proprietor or in which such officer, director or employee or the officer's, director's
or employee's spouse or child, or any combination of them, has a material interest.
"Material Interest" means direct or indirect ownership of more than 5 percent of the total assets or capital stock of any
business entity.
The Agency shall not enter into any contract or arrangement in connection with the project or any property included or
planned to be included in the project, with any person or entity who was represented before the Agency by any person
who at any time during the immediately preceding two years was an officer, director or employee of the Agency.
The provisions of this subsection shall not be applicable to any agreement between the Agency and its fiscal
depositories, any agreement for utility services the rates for which are fixed or controlled by the government, or any
agreement between the Agency and an agency of state government.
13.60 Interest of Members of, or Delegates to, Congress: No member or delegate to the Congress of the
United States shall be admitted to any share or part of the Agreement or any benefit arising therefrom.
14.00 Miscellaneous Provisions:
14.10 Environmental Pollution: Execution of this Joint Participation Agreement constitutes a certification by the
Agency that the project will be carried out in conformance with all applicable environmental regulations including the
securing of any applicable permits. The Agency will be solely responsible for any liability in the event of non-compliance
with applicable environmental regulations, including the securing of any applicable permits, and will reimburse the
Department for any loss incurred in connection therewith.
14.20 Department Not Obligated to Third Parties: The Department shall not be obligated or liable hereunder
to any party other than the Agency.
14.30 When Rights and Remedies Not Waived: In no event shall the making by the Department of any
payment to the Agency constitute or be construed as a waiver by the Department of any breach of covenant or any
default which may then exist, on the part of the Agency, and the making of such payment by the Department while any
such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the Department with
respect to such breach or default.
14.40 How Agreement Is Affected by Provisions Being Held Invalid: If any provision of this Agreement is
held invalid, the remainder of this Agreement shall not be affected. In such an instance the remainder would then
continue to conform to the terms and requirements of applicable law.
14.50 Bonus or Commission: By execution of the Agreement the Agency represents that it has not paid and,
also, agrees not to pay, any bonus or commission for the purpose of obtaining an approval of its application for the
financing hereunder.
14.60 State or Territorial Law: Nothing in the Agreement shall require the Agency to observe or enforce
compliance with any provision thereof, perform any other act or do any other thing in contravention of any applicable State
law: Provided, that if any of the provisions of the Agreement violate any applicable State law, the Agency will at once notify
the Department in writing in order that appropriate changes and modifications may be made by the Department and the
Agency to the end that the Agency may proceed as soon as possible with the project.
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14.70 Use and Maintenance of Project Facilities and Equipment: The Agency agrees that the project facilities I
and equipment will be used by the Agency to provide or support public transportation for the period of the useful life of II
such facilities and equipment as determined in accordance with general accounting principles and approved by the
Department. The Agency further agrees to maintain the project facilities and equipment in good working order for the '
useful life of said facilities or equipment.
14.71 Property Records: The Agency agrees to maintain property records, conduct physical inventories and
develop control systems as required by 49 CFR Part 18, when applicable.
14.80 Disposal of Project Facilities or Equipment: If the Agency disposes of any project facility or equipment '
during its useful life for any purpose except its replacement with like facility or equipment for public transportation use, the ~I
Agency will comply with the terms of 49 CFR Part 18 relating to property management standards. The Agency agrees to
remit to the Department a proportional amount of the proceeds from the disposal of the facility or equipment. Said ~i
proportional amount shall be determined on the basis of the ratio of the Department financing of the facility or equipment I,
as provided in this Agreement.
14.90 Contractual Indemnity: To the extent provided by law, the Agency shall indemnify, defend, and hold I~,
harmless the Department and all of its officers, agents, and employees from any claim, loss, damage, cost, charge, or '
expense arising out of any act, error, omission, or negligent act by the Agency, its agents, or employees, during the
performance of the Agreement, except that neither the Agency, its agents, or its employees will be liable under this ,
paragraph for any claim, loss, damage, cost, charge, or expense arising out of any act, error, omission, or negligent act
by the Department or any of its officers, agents, or employees during the performance of the Agreement. '
When the Department receives a notice of claim for damages that may have been caused by the Agency in the
performance of services required under this Agreement, the Department will immediately forward the claim to the
Agency. The Agency and the Department will evaluate the claim and report their findings to each other within fourteen ,
(14) working days and will jointly discuss options in defending the claim. After reviewing the claim, the Department will ,
determine whether to require the participation of the Agency in the defense of the claim or to require that the Agency '
defend the Department in such claim as described in this section. The Department's failure to promptly notify the Agency
of a claim shall not act as a waiver of any right herein to require the participation in or defense of the claim by Agency.
The Department and the Agency wilf each pay its own expenses for the evaluation, settlement negotiations, and trial, if
any. However, if only one party participates in the defense of the claim at trial, that party is responsible for all expenses
at trial. I~
15.00 Plans and Specifications: In the event that this Agreement involves the purchasing of capital equipment il
or the constructing and equipping of facilities, the Agency shall submit to the Department for approval all appropriate I
plans and specifications covering the project. The Department will review all plans and specifications and will issue to the
Agency written approval with any approved portions of the project and comments or recommendations concerning any
remainder of the project deemed appropriate. After resolution of these comments and recommendations to the
DepartmenYs satisfaction, the Department will issue to the Agency written approval with said remainder of the project. li
Failure to obtain this written approval shall be sufficient cause for nonpayment by the Department as provided in ~
8.23. I
16.00 Project Completion, Agency Certification: The Agency will certify in writing on or attached to the final I~
invoice, that the project was completed in accordance with applicable plans and specifications, is in place on the Agency ~i
facility, that adequate title is in the Agency and that the project is accepted by the Agency as suitable for the intended I
purpose.
17.00 Appropriation of Funds:
17.10 The State of Florida's performance and obligation to pay under this Agreement is contingent upon an '
annual appropriation by the Legislature. ,
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17.20 Multi-Year Commitment: In the event this Agreement is in excess of $25,000 and has a term for a period
of more than one year, the provisions of Chapter 339.135(6)(a), F.S., are hereby incorporated: "(a) The Department,
during any fiscal year, shall not expend money, incur any liability, or enter into any contract which, by its terms involves
the expenditure of money in excess of the amounts budgeted as available for expenditure during such fiscal year. Any
contract, verbal or written, made in violation of this subsection is null and void, and no money may be paid on such
contract. The Department shal~ require a statement from the comptroller of the Department that funds are available prior
to entering into any such contract or other binding commitment of funds. Nothing herein contained shall prevent the
making of contracts for periods exceeding 1 year, but any contract so made shall be executory only for the value of the
services to be rendered or agreed to be paid for in succeeding fiscal years; and this paragraph shall be incorporated
verbatim in all contracts of the Department which are for an amount in excess of 25,000 dollars and which have a term for
a period of more than 1 year."
18.00 Expiration of Agreement: The Agency agrees to complete the project on or before
June 30, 2011 . If the Agency does not complete the project within this time period, this Agreement
will expire unless an extension of the time period is requested by the Agency and granted in writing by the
Director of Transportation Development . Expiration of this Agreement will be considered termination
of the project and the procedure established in Section 9.00 of this Agreement shall be initiated.
18.10 Final Invoice: The Agency must submit the final invoice on this project to the Department within 120 days
after the expiration of this Agreement. Invoices submitted after the 120 day time period will not be paid.
19.00 Agreement Format: All words used herein in the singular form shall extend to and include the plural. All
words used in the plural form shall extend to and include the singular. All words used in any gender shall extend to and
include all genders.
20.00 Execution of Agreement: This Agreement may be simultaneously executed in a minimum of two
counterparts, each of which so executed shall be deemed to be an original, and such counterparts together shall
constitute one in the same instrument.
21.00 Restrictions on Lobbying:
21.10 Federal: The Agency agrees that no federal appropriated funds have been paid or will be paid by or on
behalf of the Agency, to any person for influencing or attempting to influence any officer or employee of any federal
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any
federal contract, grant, loan or cooperative agreement.
If any funds other than federal appropriated funds have been paid by the Agency to any person for influencing or
attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Joint Participation Agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with
its instructions.
The Agency shall require that the language of this section be included in the award documents for all subawards at all
tiers (including subcontracts, subgrants, and contracts under grants, loans and cooperative agreements) and that all
subrecipients shall certify and disclose accordingly.
21.20 State: No funds received pursuant to this contract may be expended for lobbying the Legislature or a state
agency.
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li
22.00 Vendors Rights: Vendors (in this document identified as Agency) providing goods and services to the ,
Department should be aware of the following time frames. Upon receipt, the Department has five (5) working days to I
inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. ,
The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 !
days are measured from the latter of the date the invoice is received or the goods or services are received, inspected
and approved.
If a payment is not available within 40 days after receipt of the invoice and receipt, inspection and approval of goods and
services, a separate interest penalty in accordance with Section 215.422(3)(b), F.S. will be due and payable, in addition I
to the invoice amount to the Agency. The interest penalty provision applies after a 35 day time period to health care
providers, as defined by rule. Interest penalties of less than one (1) dollar will not be enforced unless the Agency
requests payment. Invoices which have to be retumed to an Agency because of vendor preparation errors will result in a
delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the ,
Department.
A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual II
indude acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the
Department. The Vendor Ombudsman may be contacted at (850) 413-5516 or by calling the Department of I
Financial Services Hotline, 877-693-5236. '
23.00 Public Entity Crime: A person or affiliate who has been p~aced on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, ,
may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work,
may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, ,
supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any ,
public entity in excess of the threshold amount provided in s. 287.017, F.S. for CATEGORY TWO for a period of 36 il
months from the date of being placed on the convicted vendor list. ~
24.00 Discrimination: An entity or affiliate who has been placed on the discriminatory vendor list may not submit I
a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a
public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity. ,
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Financial Project No. 426499-1-94-01
Contract No.
Agreement Date
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the day and year first above written.
AGENCY FDOT
St Lucie County Board of County Commissioners See attached Encumbrance Form for date of Funding
AGENCY NAME Approval by Comptroller
LEGAL REVIEW
SIGNATORY (PRINTED OR TYPED) DEPARTMENT OF TRANSPORTATION
SIGNATURE DEPARTMENT OF TRANSPORTATION
Director of Transportation Development
TITLE TITLE
. I
, 725-030-06 ~I~~~'
PUBUCTRANSPORTATION II
06/07
Exhibit D E=n~b~~o ,
~
FEDERAL and/or STATE resources awarded to the recipient pursuant to this agreement should be listed below. If the I~
resources awarded to the rec;pient represent more than one Federal or State program, provide the same information for I
each program and the total resources awarded. Compliance Requirements applicable to each Federal or State program
should also be listed below. If the resources awarded to the recipient represent more than one program, list applicable ,
compliance requirements for each program in the same manner as shown here:
• (e.g., What services or purposes the resources must be used for)
• (e.g., Eligibility requirements for recipients of the resources) '
• (Etc... ) '
NOTE: Instead of listing the specific compliance requirements as shown above, the State awarding agency may elect to ,
use language that requires the recipient to comply with the requirements of applicable provisions of specific laws, rules,
regulations, etc. The State awarding agency, if practical, may want to attach a copy of the specific law, rule, or regulation I
referred to. ~
FEDERAL RESOURCES II
Federal Agency Catalo~of Federal Domestic Assistance (Number & Titlel Amount I'I
Compliance Re~uirements '
1.
2.
3. '
STATE RESOURCES II
State Agency Catalo~3c of State Financial Assistance (Number & Title) Amount
~
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Compliance Reguirements 'i
i
1• I
2. II
3. I~
I
Matchin~c Resources for Federal Proarams
Federal Agencv Catalo~Jc of Federal Domestic Assistance (Number & Title) Amount
liance Re uirements I
C~m~ M
1.
2. '
~
3. '
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes, require that
the information about Federal Programs and State Projects included in this exhibit be provided to the recipient.
,
i
Fin. Proj. No.: 426499-1-94-01
Contract No.:
Agreement Date:
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement
between the State of Florida, Department of Transportation and St Lucie County BOCC
PROJECT LOCATION: St. Lucie County International Airport
PROJECT DESCRIPTION: Design Terminal Improvements
SPECIAL CONSIDERATIONS BY AGENCY:
The audit report(s) required in paragraph 7.60 of the Agreement shall include a schedule
of project assistance that will reflect the Department's contract number, Financial Project
Number and the Federal Identification number, where applicable and the amount of state
funding action (receipt and disbursement of funds) and any federal or local funding
action and the funding action from any other source with respect to the project.
The plans and specifications review required in paragraph 15.00 of the Agreement shall
include an Engineer Certification and compliance with Department requirements as
outlined in Exhibit "C".
SPECIAL CONSIDERATIONS BY DEPARTMENT: N/A
T
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Fin. Proj. No.: 426499-1-94-01
Contract No.: ~I
Agreement Date: I
EXHIBIT "B„ '
PROJECT BUDGET
This exhibit forms an integral part of that certain Joint Participation Agreement between the II
State of Florida, Department of Transportation and St. Lucie County BOCC. !I
L TOTAL PROJECT COST: $100,000 ~I
II . PARII CI PATI ON:
Federal Participation: II
FA~ FT'A, UMTA, etc. 0.00% $0
Agency Partiapation: I
!
I n-Knd ,
Cash 50.00% $50,000 I
Other
**Ma~amum Department Partiapation: I',
Primary(DS) (DDR) (DIM) (POR~ 50.00% $50,000
Federal Reimbursable (DU) (FRA) (DFTP~
Local Reimbursable (DL) I
I
III. TOTAL PROJECT COST: $100,000 I
II
Financial Project No. 426499-1-94-01
Contract No.
Agreement Date
EXHIBIT C
AVIATION PROGRAM ASSURANCES
This exhibit forms an integral part of the Joint Participation Agreement between the State of Florida,
Department of Transportation and St Lucie Countv BOCC
A. General
1. Duration: The terms, conditions, and assurances of the Agreement shall remain in full force and
effect throughout the useful life of the facilities developed or equipment acquired for an airport
development or noise compatibility program project, or throughout the useful life of the project items
installed within a facility under a noise compatibility program project, but in any event not to exceed
twenty (20) years from the date that the Agreement is executed. However, there shall be no limit on the
duration of the assurances regarding Exclusive Rights and Airport Revenue so long as the airport is used
as an airport. There shall be no limit on the duration of the terms, conditions, and assurances with respect
to real property acquired with state funds.
2. Obligation: The Agency shall honor these assurances for the duration of this Agreement. If the
Agency takes any action that is not consistent with these assurances, the full amount of this Agreement
will immediately become due and payable to the Florida Department of Transportation.
B. General Assurances
The Agency hereby assures that:
1. Good Title: It holds good title, satisfactory to the Department, to the landing area of the airport or site
thereof, or will give assurance satisfactory to the Department that good title will be acquired.
2. Preserving Rights and Powers:
a. It will not take or permit any action which would operate to deprive it of any of the rights and
powers necessary to perform any or all of the terms, conditions, and assurances in the
Agreement without the written approval of the Department, and will act promptly to acquire,
extinguish or modify any outstanding rights or claims of right of others which would interfere with
such performance by the Agency. This shall be done in a manner acceptable to the Department.
b. If an arrangement is made for management and operation of the airport by any agency or
person other than the Agency or an employee of the Agency, the Agency will reserve sufficient
rights and authority to ensure that the airport will be operated and maintained according to
applicable federal and state laws, regulations, and rules.
3. Hazard Removal8~ Mitigation: It will clear and protect terminal airspace required for instrument and
visual operations at the airport (including established minimum flight altitudes) by removing, lowering,
Joint Participation Agreement (JPA) Exhibit C
Page 1
(8/2/2007)
relocating, marking, or lighting or otherwise mitigating existing airport hazards and by preventing the '
establishment or creation of future airport hazards.
4. Compatible Land Use: It will take appropriate action to ensure local government adoption of airport
zoning ordinances that comply with Chapter 333, F.S. The ordinances shall address height restrictions '
and other potential aviation hazards and limitations on incompatible land uses in the vicinity of the airport. ,
The vicinity of the airport includes all areas that will be affected by normal aircraft operations and noise. ,
The Agency assures that it will take appropriate action to oppose and/or disapprove any attempted ~I
change in local land use regulations that would adversely affect the continued level of airport operations I
by the creation or expansion of incompatible land use areas. The Agency assures that it will provide the ,
Department with a copy of all local airport zoning ordinances, codes, rules, regulations, and amendments, ,
including proposed and granted variances thereto. ,
5. Consistency with Local Plans: It will take appropriate actions to have the current airport master plan I,
adopted into the local government comprehensive plan at the earliest feasible opportunity. I
I
6. Airport Layout Plan: ~~I
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a. It will keep a layout plan of the airport up to date showing: I
I
(1) Boundaries of the airport and all proposed additions thereto, together with the I
boundaries of all offsite areas owned or controlled by the Agency for airport purposes and '
proposed additions thereto; !
(2) Location and nature of all existing and proposed airport facilities and structures (such I~'~,
as runways, taxiways, aprons, terminal buildings, hangars, and roads), including all '
proposed extensions and reductions of existing airport facilities; and ~i
(3) Location of all existing and proposed non-aviation areas and of all existing I~
improvements thereon. ~
b. Such airport layout plans and each amendment, revision, or modification thereof, shall be
subject to the approval of the Department. The Agency will not make or permit any changes or I
alterations in the airport or any of its facilities that are not in conformity with the airport layout plan
as approved by the Department and which might, in the opinion of the Department, adversely
affect the safety, utility, or efficiency of the airport.
7. Fee and Rental Structure: It will maintain a fee and rental structure for the facilities and services at
the airport which will make the airport as self-sustaining as possible under the circumstances existing at
the particular airport taking into account such factors as the volume of traffic and economy of collection. If
this Agreement results in a facility that will be leased or otherwise produces revenue, the Agency assures
that the revenue will be at fair market value or higher.
8. Airport Revenue: That all revenue generated by the airport will be expended for capital or operating
costs of the airport; the local airport system; or other local facilities which are owned or operated by the
owner or operator of the airport and which are directly and substantially related to the actual air
transportation of passengers or property, or for environmental or noise mitigation purposes on or off the
airport.
9. Financial Plan: It will develop and maintain a cost-feasible financial plan to accomplish the projects ,
necessary to achieve the proposed airport improvements depicted in the airport layout plan. The financial
plan shall be a part of the airport master plan. The financial plan shall realistically assess project phasing I
considering availability of state funding and local funding and the likelihood of federal funding under the '
Federal Aviation Administration's priority system. All project cost estimates contained in the financial plan
Joint Participation Agreement (JPA) Exhibit C '~i
Page 2 ~i
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(8/2/2007) ~I
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shall be entered in the Joint Automated Capital Improvement Program (JACIP) Online Web site. The
JACIP Online information shall be kept current as the financial plan is updated.
10. Operation 8~ Maintenance: The airport and all facilities which are necessary to serve the
aeronautical users of the airport, shall be operated at all times in a safe and serviceable condition and in
accordance with the minimum standards as may be required or prescribed by applicable federal and state
agencies for maintenance and operation. The Agency assures that it will not cause or permit any activity
or action thereon which would interfere with its use for airport purposes. Any proposal to temporarily
close the airport for non-aeronautical purposes must first be approved by the Department. The Agency
will have arrangements for promptly notifying airmen of any condition affecting aeronautical use of the
airport. Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when flooding or other climatic conditions interfere with such
operation and maintenance. Further, nothing herein shall be construed as requiring the maintenance,
repair, restoration, or replacement of any structure or facility which is substantially damaged or destroyed
due to an act of God or other condition or circumstance beyond the control of the Agency.
11. Economic Nondiscrimination: It will make the airport available as an airport for public use on
reasonable terms and without unjust discrimination to all types, kinds, and classes of aeronautical
activities, including commercial aeronautical activities offering services to the public at the airport.
12. Exclusive Rights: It will permit no exclusive right for the use of the airport by any person providing,
or intending to provide, aeronautical services to the public.
13. Federal Funding Eligibility: It will take appropriate actions to maintain federal funding eligibility for
the airport. Further, it will avoid any action that renders the airport ineligible for federal funding.
14. Termination of Agreement: It will make expenditures or incur obligations pertaining to this
Agreement within two years after the date of this Agreement or the Department of Transportation may
terminate this Agreement. The Agency may request a one-year extension of this two-year time period.
The District Secretary shall have approval authority.
15. Retention of Rights and Interests: It will not sell, lease, encumber, or otherwise transfer or dispose
of any part of its title or other interests in the property shown on Exhibit A to this application or, for a noise
compatibility program project, that portion of the property upon which state funds have been expended,
for the duration of the terms, conditions, and assurances in the Agreement without approval by the
Department.
16. Consultant, Contractor, Scope, and Cost Approval: It will grant the Department the right to
disapprove the Agency's employment of specific consultants, contractors, and subcontractors for all or
any part of this project if the specific consultants, contractors, or subcontractors have a record of poor
project perFormance with the Department. Further, the Agency assures that it will grant the Department
the right to disapprove the proposed project scope and cost of professional services.
17. Airfield Access: The Agency will not grant or allow easement or access that opens onto or crosses
the airport runways, taxiways, flight line, passenger facilities, or any area used for emergency equipment,
fuel, supplies, passengers, mail and freight, radar, communications, utilities, and landing systems,
including but not limited to flight operations, ground services, emergency services, terminal facilities,
maintenance, repair, or storage.
18. Project Development: All project related work will comply with federal, state, and professional
standards; applicable Federal Aviation Administration advisory circulars; and Florida Department of
Transportation requirements per chapter 14-60, Florida Administrative Code, Airport Licensing,
Registration, And Airspace Protection.
Joint Participation Agreement (JPA) Exhibit C
Page 3
(8/2/2007)
C. Planning Projects '
If this project involves planning or other aviation studies, the Agency assures that it will: '
1. Project Scope: Execute the project in accordance with the approved project narrative or with
approved modifications. I
2. Reports: Furnish the Department with such periodic project and work activity reports as required.
3. Public Information: Make such material available for examination by the public. No material
prepared under this Agreement shall be subject to copyright in the United States or any other country. 'I
4. Disclosure: Grant the Department unrestricted authority to publish, disclose, distribute, and ~I
otherwise use any of the material prepared in connection with this Agreement. ,
5. Department Guidelines: Comply with Department airport master planning guidelines if the project I'!
involves airport master planning or developing an airport layout plan. This includes
a. Providing copies, in electronic and editable format, of final project materials to the Department.
This includes computer-aided drafting (CAD) files of the airport layout plan.
b. Developing a cost-feasible financial plan, approved by the Department, to accomplish the
projects described in the airport master plan or depicted in the airport layout plan. The cost- ,
feasible financial plan shall realistically assess project phasing considering availability of state
and local funding and the likelihood of federal funding under the Federal Aviation Administration's ,
priority system.
c. Entering all projects contained in the cost-feasible plan out to twenty years in the Joint II
Automated Capital Improvement Program (JACIP) database.
6. No Implied Commitments: Understand and agree that Department approval of this project ,
Agreement or any planning material developed as part of this Agreement does not constitute or imply any i
assurance or commitment on the part of the Department to approve any pending or future application for I
state aviation funding. 'I
D. Land Acquisition Projects
If this project involves land purchase, the Agency assures that it will: 'I
1. Applicable Laws: Acquire the land interest in accordance with the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970; the National Environmental Policy of 1969; FAA Order j
5100.37A; FAA Order 5050.4A.; chapters 73 and 74, F.S., when property is acquired through '
condemnation; and section 286.23, F.S.
2. Administration: Maintain direct control of project administration, including:
a. Maintaining responsibility for all contract letting and administrative procedures necessary for
the acquisition of the land interests.
b. Securing written permission from the Department to execute each agreement with any third I
PartY~
c. Furnishing a projected schedule of events and a cash flow projection within twenty (20) j
calendar days after completion of the review appraisal.
Joint Participation Agreement (JPA) Exhibit C '~I
Page 4 I~
(8/2/2007)
d. Establishing a project account for purchase of land interests.
e. Collecting and disbursing federal, state, and local project funds.
3. Loans: Comply with the following requirements if the funding conveyed by this Agreement is a loan
for land purchase according to Chapter 332, F.S.:
a. The Agency shall apply for a Federal Aviation Administration Airport Improvement Program
grant for the land purchase within 60 days of executing this Agreement.
b. If federal funds are received for the land purchase, the Agency shall notify the Department by
U.S. Mail within 14 calendar days of receiving the federal funds and is responsible for
reimbursing the Department within 30 calendar days to achieve normal project federal, state,
and local funding shares as described in Chapter 332, F.S.
c. If federal funds are not received for the land purchase, the Agency shall reimburse the
Department to achieve normal project state and local funding shares as described in Chapter 332,
F.S., within 30 calendar days after the loan matures.
d. If federal funds are not received for the land purchase and the state funding share of the land
purchase is less than or equal to normal state and local funding shares as described in Chapter
332, F.S., when the loan matures, no reimbursement to the Department shall be required.
4. New Airports:
a. Protect the airport and related airspace by ensuring local government adoption of an airport
zoning ordinance or amending an existing airport zoning ordinance, consistent with the provisions
of Chapter 333, F.S., prior to the completion of the project.
b. Apply for federal and state funding to construct a paved runway, associated aircraft parking
apron, and connecting taxiway within one year of the date of land purchase.
c. Complete an airport master plan within two years of land purchase.
d. Complete construction necessary for basic airport operation within ten years of land purchase.
5. Use of Land: The Agency shall use the land for aviation purposes in accordance with the terms of
this Agreement within ten years after the acquisition date.
6. Disposal of land: For land purchased under an Agreement for airport noise compatibility or airport
development purposes, disposition of such land will be subject to the retention or reservation of any
interest or right therein necessary to ensure that such land will only be used for purposes which are
compatible with noise levels associated with operation of the airport.
E. Aviation Construction Projects
If this project involves construction, the Agency assures that it will:
1. Certifications: Provide certifications that:
a. Consultant and contractor selection comply with all applicable federal, state and local laws,
rules, regulations, and policies.
b. All design plans and specifications comply with federal, state, and professional standards and
applicable Federal Aviation Administration advisory circulars.
Joint Participation Agreement (JPA) Exhibit C
Page 5
(8/2/2007)
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c. The project complies with all applicable building codes and other statutory requirements. ~
d. Completed construction complies with the project plans and specifications. Such certification
must include an attestation from the Engineer that the project was completed per the approved
project plans and specifications.
2. Design Development Criteria: The plans, specifications, construction contract documents, and any i,
and all other similar engineering, construction, and contractual documents produced by the Engineer for !
the project is hereinafter collectively referred to as "plans" in this Exhibit.
Plans shall be developed in accordance with sound engineering and design principles, and with generally II
accepted professional standards.
Plans shall be consistent with the intent of the project as defined in Exhibits "A" and "B" of this III
Agreement. I
The Engineer shall perForm a thorough review of the requirements of the following standards and make a
determination as to their applicability to this project. Plans produced for this project shall be developed in
compliance with the applicable requirements of these standards: I~
• Federal Aviation Administration Regulations and Advisory Circulars ~
• Florida Department of Transportation requirements per chapter 14-60, Florida Administrative Code, I
Airport Licensing, Registration, And Airspace Protection
• Florida Department Of Transportation Standard Specifications For Construction Of General Aviation
Airports
• Manual Of Uniform Minimum Standards For Design, Construction And Maintenance For Streets And I!,
Highways, commonly referred to as the Florida Greenbook
• Manual on Uniform Traffic Control Devices
Development of the plans shall comply with all applicable laws, ordinances, zoning and permitting ~I
requirements, public notice requirements, and other similar regulations that apply to the scope and
location of the project. I
3. Construction Inspection 8 Approval: Provide and maintain competent technical supervision at the
construction site throughout the project to assure that the work conforms to the plans, specifications, and
schedules approved by the Department for the project. The Agency assures that it will allow the
Department to inspect the work. The Department may require cost and progress reporting by the
Agency. I
4. Pavement Preventative Maintenance: With respect to a project for the repfacement or reconstruction
of pavement at the airport, implement an effective airport pavement maintenance management program
and the Agency assures that it will use such program for the useful life of any pavement constructed,
reconstructed, or repaired with state financial assistance at the airport. I
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F. Noise Mitigation Projects I~~
If this project involves noise mitigation, the Agency assures that it wilL '
1. Local Government Agreements: For all noise compatibility projects that are carried out by another ,
unit of local government or are on property owned by a unit of local government other than the Agency, 'i
Joint Participation Agreement (JPA) Exhibit C
Page 6
(8/2/2007)
II
enter into an agreement with that government. The agreement shall obligate the unit of local government
to the same terms, conditions, and assurances that apply to the Agency. The agreement and changes
thereto must be satisfactory to the Department. The Agency assures that it will take steps to enforce the
agreement if there is substantial non-compliance with the terms of the agreement.
2. Private Agreements: For noise compatibility projects to be carried out on privately owned property,
enter into an agreement with the owner of that property to exclude future actions against the airport. The
Agency assures that it will take steps to enforce the agreement if there is substantial non-compliance with
the terms of the agreement.
Joint Participation Agreement (JPA) Exhibit C
Page 7
(8/2/2007)
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Financial Project No. 4~R499-1-94-~1 ~II'
~ Contract No.
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Agreement Date I~~i
EXHIBIT D I
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State Aqencv Cataloq of State Financial Assistance (Number & Title) Amount I
FDOT 55014 - Intermodal Development Program $50,000 II'~
COMPLIANCE REQUIREMENTS:
Restrictions: ~I
Projects funded under the program should be consistent to the maximum extent feasible ~~I
with approved local government comprehensive plans for the unit of government in which
the project is located. Projects are also identified through legislative proviso. No single
transportation authority or single fixed-guide way transportation system receiving funds 'I
under the Intermodal Development Program is to receive more than 33 1/3 percent of the i,
total intermodal development funds appropriated between )uly 1, 1990, and June 30, 2015. !I
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A~plication Procedures: I
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District Offices consult with appropriate Metropolitan Planning Organizations in urbanized
areas, or Boards of County Commissioners in non-urbanized area, to identify projects that
may be eligible for Intermodal Development Program funding. For each candidate project
an Intermodal Project Description is prepared. Application procedures are described in the
work program instructions and are established by each District.
Award Procedures:
District personnel are responsible for the review and approval of the intermodal projects
selected for annual formula funding.
Information Contact:
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Department of Transportation '
Public Transportation Office ~
605 Suwannee Street, Mail Station 68
Tallahassee, FL 32399-0450
Phone: (850) 414-4551 ,
Joint Participation Agreement (JPA) Exhibit D II
Page 1 i
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BUDGET AMENDMENT REQUEST FORM
REQUESTIfVG DEPARTMENT: AIRPORT
PREPARED DATE: 412/2009
AGENDA DATE: 4/1412009
ACCOUNfi NUMSER ACCOUh1T NAME ~?MC~UNT
TO: 362-4220-562000-4615 Buildin s $50,000
FROM: 362-9910-599305-800 Fundin Reserve $50,000
REASON FOR BUDGET AMENDMENT: Move funds into place as a Coun Match for a 50/50
funded FDOT Economic Development rant for the desi n of the Airport terminal renovations.
CONTINGENCY BALANCE: n/a
THIS AMENDMENT: n/a
REMAINING BALANCE: n/a
DEPARTMENT APPROVAL:
OMB APPROVAL:
BUDGET AMENDMENT BA09-016
DOCUMENT # 8~ INPUT BY:
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AGENDA REQUEST
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. ITEM NO: VI -11 I~I
DATE: April 14, 2009 ,
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REGULAR [ ] ~
PUBLIC HEARING [ ] ~I
CONSENT [X] I
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jessica Parrish , I~
Housing Mar~+ag r
SUBMITTED BY: Community Services I
SUBJECT: Resolution 09-128 accepting the donation of a lot for the affordable housing program. II
BACKGROUND: Please see Memorandum 09-187. I
I
FUNDS AVAIL: NA
PREVIOUS ACTION: NA III
RECOMMENDATION: Board approval of Resolution 09-128 accepting the donation of a lot for the affordable
housing program and authorization for the Chair to execute the deed as prepared by
the Property Acquisition Division, and record in the Public Records of St. Lucie, County,
Florida. 'i
COMMISSION ACTION: CONCURRENCE: I
[J~C] APPROVED [ ] DENIED
[ ] OTHER pp ~ _ -
A roved 5-0 Faye W. Outlaw, MPA II~
County Administrator
Coord i nation/Signatu res
County Attomey: x'~ .f.-, D~ M Management & Budget x Purchasing:
Daniel 5. Mdntyre/Heather Young Marie Gouin /Sophia Holt
Originating Department: x~~ Other: Other:
Beth Ryder I
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COMMUNITY SERVICES
~ MEMORANDUM 09-187
• ~ ~
TO: Board of County Commissioners
FROM: lessica Parrish, Housing Manager
SUBJECT: Resolution 09-128 accepting the donation of a lot for the affordable housing
p~ogram.
DATE: April 14, 2009
Back~round•
Staff was contacted by Mr. Davis Jones who resides in Stockholm, Sweden offering to donate a lot
that has been in his name since July, 1976. Mr. Jones was interested in donating a lot in Indian
River Estates to the affordable housing program. Attached is the property record on this property.
Recommendation: •
Board approval of Resolution 09-128 accepting the donation of a lot for the affordable housing
program and authorization for the Chair to execute the deed as prepared by the Property
Acquisition Division, and record in the Public Records of St. lucie, County, Florida.
~ Property Appraiser - St.Lucie County, FL Page 1 of 1 I
PROPERTY RECORD CARD
Daais'iV Jcnas sce~~r~: ~E e' 1 «i-rev NezT» 5pec.assrar:t 3axes cxP~pi:a~ s~:r^;its ~€eme r~!i!:t ~
Pr~;,e~y IGe~*if;caiion
,~tiUCIE C0
Site Address: TBD ParcellD: 3402-609-0156-000-0 ~ ~ Gy I
SeGTown/Range: 11:36S :40E Account 37717 {`i~' < I
Ma ID 34/11N Land Use: Vac Res ` ,
Zo Png: RS~ City/Cnty: ST. LUCIE COUNIY ~ 1 ~ ~I
G~?~ners;?iv and ~A~sl~rg i~agal Gescripticn ~
Owner: Davis W Jones INDIAN RIVER ESTATES-UNIT-08- BLK 56 LOT 18 (MAP 34/11 N) (OR ~i
Address: Valhallav 128 1 Tr 255-2735) I
I
Sale~ is~t3rmation Assessment ~OG3 Fina1 ~~tal ~~nd a!:d Bt~ii~ing I~,
Date Price Code Deed Book/Page 2008 Final: 25600 Land Value: 25600 Acres: 023 I
7/1/1976 2000 00 CV 0255 / 2735 Assessed: 25600 Building Value: 0 I
Ag.Credit: 0 Finished Area: 0 SqFt
Exempt: U
Taxable: 25600
Taxes: 489.6 ~
BUILDiNv fNFOftPJIATiON I~
I
iil
Na Sketch Na Image ,
~
~
Available 1~vailabl~
. ~
~;,~r'scr ~eat:~r2s ii
View: - RoofCover: - RoofStruct: - i,
ExtType: - YearBlt: Frame: -
Grade: - EffYrBit: PrimeWall: - ,
StoryHght: - No.Units: SecWall: - I
Enteriar ~eatures ~I
BedRooms: Electric: - PrmintWall: - li
FuliBath: HeatType: - AvgHUFI: II
1/2Bath: HeatFuel: - Prm.Flors: -
~/oq/~: %Heated: %Sprinkled: I
S~ecia! Features a~u' Yard ltems Land fnformat'son
Type YJS Qty. Units Qual. Cond. YrBlt. No. Land Use Type Measure Depth
1 0000-Vac Res BI -Front Ft 80 125
THIS INFORMATION IS BELIEVED TO BE CORRECT AT THIS TIME BUT IT IS SUBJECT TO CHANGE AND IS NOT WARRANTED. I
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http://www.paslc.org/prc.asp?prclid=340260901560000 4/8/2009
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RESOLUTION NO. 09-128
A RESOLUTION PROVIDING FOR THE ~ONATION
OF A PARCEL TO ST. LUCIE COUNTY, FOR THE
CONSTRUCTION OF PERMANENT AFFORDABLE
HOUSING PURSUANT TO SECTION 125.379(1),
FLORIDA STATUTES.
WHEREAS, Section 125.379(1), Florida Statutes, requires each County to prepare an
inventory of all real property within its jurisdiction which is owned by the County in fee simple
title and is appropriate for use ns nffordable housing.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St.
Lucie County, Florida:
1. The Board does hereby accept the donation of Q lot from David W. Jones, Parcel
I.D. 3402-609-0156-000-0 for the construction of permanent affordable housing pursuant to
Section 125.379(2), Florida Statutes.
2. This Resolution shall tnke effect upon recording in the Public Records of St.
Lucie County, Florida.
After motion and second, the vote on this resolution wns as follows:
Chair Paula A. Lewis XX
Vice Chair Chnrles Grande XX
Commissioner poug Coward XX
Commissioner Chris Craft XX
Commissioner Chris Dzadovsky XX
PASSED AND DULY ADOPTE~ this 14th dny of April, 2009.
BOARD OF COVNTY COMMISSIONERS
ATTEST: ST. LUCIE COUNTY, FLORIDA
By:
Deputy Clerk Chair
APPROVED AS TO FORM AND
CORRECTNE55:
By:
County Attorney
.
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AGENDA REQUEST ITEM NO: VI - J1 I
DATE: April 14, 2009
i _ REGULAR: [ ] '
, _ _ , : ~ - . PUBLIC HEARING [ l
CONSENT [X] ~I
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TO: BOARD OF COUNTY COMMISSIONERS
'
SUBMITTED BY: Parks & Recreation PRESENTED BY: Debra Brisson, Director ~I
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~ SUBJECT: Card printer for the ActiveNet software system ~
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BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-7510-564000-700 (Fenn Center, Machinery and Equipment) I
PREVIOUS ACTION: N/A .
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RECOMMENDATION: Board approval of EQ 09 - 031 for the purchase of a card printer for the ActiveNet
software system.
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COMMISSION ACTION: CONCURRENCE:
[7(~ APPROVED [ ] DENIED I~,
~ l OTHER
Approved 5-0 ~ti . ~
Faye W. Outlaw, MPA
County Administrator I
Coordination/Siqnatures
,
County Attorney: Management & Budget: ~ rchasing: ~~~5,~
Daniel M n re ~~ctz~~~~?~~ ~ Mari Gouin Desiree Cimino '
1 '
Originating Dept: Finance: Other: i
Debra Brisson
~i
(Check copy/sign only if applicable)
I
Parks & Recreation Department
~ ` ~ ~ 2000 Virginia Avenue
~ Ft. PiPrrP, FL 344R~
~ . , .
, MEMORANDUM
TO: Board of County Commis 'o ers
FROM: Debra Brisson, Director
DATE: April 14, 2009
RE: Consent Agenda Item VI - J1
Card printer for the ActiveNet software system ~
Backqround:
The Parks & Recreation Department currently utilizes ActiveNet software for program
registrations and facility reservation management. In order for the department to
register and track daily users of facilities, ActiveNeYs membership module is
required. There is no charge for the software component of the module; however, a
card printer is required to operate the system. Currently, for daily
programs/admissions, a person registers and pays each time they come to a facility.
The membership module will speed up entry and eliminate the need for staff to
reenter a person's information into the system every time they visit a facility providing
for a more efficient use of staff time and better customer service. The cost for the
card printer is $2,086. Funds are available in account 001-7510-564000-700, Fenn
Center Machinery and Equipment. Because the card printer was not approved in the
. original FY 08-09 budget, Board approval is required. .
Recommendation:
Approval of Equipment Request No. EQ09-031 for the purchase of a card printer for
the ActiveNet software system.
DB:pr
C: Faye W. Outlaw, MPA, County Administrator
Lee Ann Lowery, Assistant County Administrator
Chron File
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ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS ,
EQUIPMENT REQUEST FOR FISCAL YEAR 2008-2009 ~
DEPARTMENT: Parks and Recreation RECOMMENDED: X YES NO REVISED
DIVISION: Havert L. Fenn Center APPROVED: YES NO REVISED I
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EQUIPMENT: Card Printer AD~ITIONAL COSTS '~I
BUDGET AMOUNT: $2,086.00 X NEW REPLACEMENT YES NO I
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JUSTIFICATION:
I~
The Parks and Recreation Department currently utilizes ActiveNet software for program ~
registrations and facility reservation management. In order for the department to register and track
daily users of facilities Active Net's membership module is required. There is no charge for the ,
software component of the module however; a card printer is required to operate the system.
Currentiy for daily programs/admissions, a person registers and pays each time they come to a I
facility. The membership module will speed up entry and eliminate the need for staff to re-enter a
person's information into the system every time they visit a facility providing for a more efficient use
; of staff time and better customer service. !
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EQUIPMENT REQ#: EQ09-031 ACCOUNT#: 001-7510-564000-700
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Quoted by: Terry Jones
Date: 02lQ3/2009
Quate Expiration: 05/04/2009
Quote Number: 264854-78695
Reference Id: 3724/2b4854
Pricing Form
Tamika Butts
St Lucie County Parks 8 Recreation Department
Ship To: Bill To;
' 230~ Virginia Av6nue 2300 Virginia ~lvenue
County Courthouse County Courthouss
Fort Pierce. FL 34982-5&32 Fart Pierce. FL 34982-5632
PurGtiase Order:
Phone: Tr~-462-1~53 Fax:
Enzail: Buttst@stlucieco.gov
Software No. Of License C~st Total Maint. ServicF
Licenses License Cast Fee Hrs.
Membership 1 ~0 $0 $ 0.00 Q
7ota1 Softr,vare $ d•~~
Tota~ Annuai Maintenance Cost: $ a•~d •
S@TVIC@S C2tY. Unit Price Extended Price
Seivices @ $10(1/haur - Remote 8 $300 $ 50~.0~
Service
Totai Services $ g~~dQ
3rd Party HWISW Qty. unit Price Extended Price
Microsoft LifeCam VX-300~ (only 1 $5Q $ 50.00
compatiake with V~JinXP and
higher)
Farga DTC 55Q Card Printer w/o 1 $2,086 $ 2,08b.GQ
~aastri~e
Fargo Cteaning Kit for DTC 500 fl $32 $ 32.00
Fargo Ribbon for DTC 556, 1 $153 $ 153.0~
YMCKO, 5~0 images
' Fargo Blank Ca~ds 500 cards/box 1 $40 $ 40.00 '
(without magstripe)
Metrologic MS9520 Barcode i $159 $ 159.GG
Scanrier U56
' Total 3rd Party HW/SVd $ 2,520•00
_ _ _ _
Quote Summary
!Tota1 Software Cost $ O.Od
Tota) Maintenance Cost $ o~o0
Total 5ervices Cost ~ $~fl•aQ
Totaf 3rd Party NardwareJSoftware Cost $ 2,520.00
Grand Total: $ 3,320.40'
Please Note _ _
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¦ Sales taxes, where applicaLle, are not induded and prices are in the currency of the country of
~ installatiun ;subject tu change without notice).
¦ Hardware, operating system, 3rd party software and ~it? preparation are nc,t induded unles~ oth?r4visa
noted.
¦ On-site serdices are exclusive of aiifare.
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AGENDA REQUEST ITEM NO: VI - J2 ~
~ ~ - - DATE: April 14, 2009
S ~ - - ~ _ , REGULAR: [ ]
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~ , , ~ ~ . --~-L:~ PUBLIC HEARING I l
CONSENT [X] I
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TO: BOARD OF COUNTY COMMISSIONERS i
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SUBMITTED BY: Parks & Recreation PRESENTED BY: Debra Brisson, Director
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SUBJECT: Additional section of stage for the Havert L. Fenn Center 'I
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BACKGROUND: See attached memorandum.
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FUNDS AVAILABLE: 001-7510-564000-700 (Fenn Center, Machinery and Equipment)
PREVIOUS ACTION: N/A ~ II
RECOMMENDATION: Board a roval of E 09 - 032 for the urchase of an additional section of sta e I
NN ~ r ~
for the Havert L. Fenn Center. I
COMMISSION ACTION: ~ CONCURRENCE:
()L] APPROVED [ ] DENIED
[ ] OTHER
Approved 5-0 ~ -~r _ _ j
Faye W. Outlaw, MPA
County Administrator I
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Coordination/Siqnatures II
r~
Count Attorne : Mana ement & Bud et: ~4~
~F~urchasin : ~'a I'
y y Daniel Mcln re g~~-T~~c~R t~~~ f Marie Gouin g Des~e Cimino '
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Originating Dept: Finance: Other:
Debra Brisson
(Check copy/sign only if applicable) I,
II
Parks & Recreation Department
~ ' ~ - 2000 Virginia Avenue
~ ~t, Pigr~a, F~ 34AR~
~ . ~ . ..s.,
MEMORANDUM
TO: Board of County Commis i er f
/
FROM: Debra Brisson, Director
DATE: April 14, 2009
RE: Consent Agenda Item VI - J2
Additional section of stage for the Havert L. Fenn Center
Backqround:
The small mob~le stage at the Havert L. Fenn Center is frequently utilized because it
is on wheels and easy to set up, move and take down. It is often rented, for a fee, for
use in the multipurpose rooms. Currently when a larger stage is required, staff must
set up and then take down the main Fenn Center stage which is labor intensive. An
additional section of stage for the mobite stage will allow it to be utilized in lieu of the
larger stage thus saving staff time. The cost for the additional section of stage is
$1,424 which includes freight. Because this equipment was not approved in the
original FY 08-09 budget Board approval is required. Funds are available in account
001-7510-564000-700, Fenn Center Machinery and Equipment.
Recommendation:
Board approval of Equipment Request No. EQ09-032 for the purchase of an
additional section of stage for the Havert L. Fenn Center.
DB:pr
C: Faye W. Outlaw, MPA, County Administrator
Lee Ann Lowery, Assistant County Administrator
Chron File
`
ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS
EQUIPMENT REQUEST FOR FISCAL YEAR 2008-2009
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DEPARTMENT: Parks and Recreation RECOMMENDED: X YES NO REVISED
DIVISION: Havert L. Fenn Center APPROVED: YES NO REVISED I
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EQUIPMENT: Stage Section ADDITIONAL COSTS II
BUDGETAMOUNT: $1,424.00 X NEW REPLACEMENT YES NO 'I
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JUSTIFICATION:
Staff is requiesting approval to purchase an additional section of stage for the small mobile stage at ~I
the Havert L. Fenn Center. As this stage is on wheels and easy to move around and set up. It is
utilized often. It is frequently rented, for a fee, for use in the multi-purpose rooms for smaller events. I
The cost for the additional section of stage includes the freight charges.
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EQUIPMENT REQ#: EQ09-032 ACCOUNT#: 001-7510-564000-700 I!,
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PO 43os G~23 Lon~~ iew, TX 75608
Quote Prepared For:
St Lucie Countv Parks and Recreatio.i Integrity Phone: 1.8~~.60t?.8b39
=~ttn, Tamika Butts Integrity Fax: 1.903.663.2(}=~0
24~J0 ~~ixginia r'1ve Enldil:
F't Pie.-ce, FL 34982 ' quotes(c~integrityfurniture.eon~
',?~.463.18~~
PFone # Fax # Quoie Expires: Prepa;ed By~
?72.~6?.1s~3 4;2~~20U9 Phili~ CToocl~~•in
Qty 1?em Description Price Each Totai
3'~fS?~C ~I' x 8' x?a" `fobiie Stag~ - Carpet Deck 1,12-t.Jf~ 1.i24.00
Deck Carpet-Char Carpei: Charcoat Grey ;~.(i9
1~*amc-Btack k~lack :~fetaE Frame ;?.Ofi
i=reieht-7'ailsate Frei~~ht- Tailga:e I7e(i~°en~' 300.Ot) 3{70.t?0
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`'fAILG 1fE I>~EL,I~VERY: The. drit~r oC tli~ tru~}. ~,~i11 take Rer~s to the taii~ate of?he truGter ~
° Subtotai st.~z~.c~n
aed y~~i are recponsibte to unload thv zt~ins at~d tal.'~ them in;ide.
"*Lifit'GA1'E DGLIVF:RY: The truck wili be c:quipped ~.~~ith a hydraulic lift or ramp to lo•~+•er Sales Tax t~.0°/0~ 5{~
t~
item~ to th: ~rt~ur:d. It is thcn vour responsibilit•y t~ takc th~ items ir.side.
Y""1\SIDfc QEI„IVERY: The dri~'cr i, there to "as~isf' in tneving the fitrniturr inside the Total ~ 1,~2`t.~~
r:earest f~r.t fluor doorway. Tlic driv~r ma~• r,ot be ahle to do i~ afone or take it to i:s tinal
Ic~catior.. Inside deliverv also does not includ~ ~rc~cuct setu~ c~r carton rcmaval.
'
AGENDA REQUEST ITEM NO: VI-J3
~ DATE: April 14, 2009
_
~ - _ - KE~~ILAR: I )
- ~ ~ ~ PUBLIC HEARING
CONSENT ~X~
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TO: BOARD OF COUNTY COMMISSIONERS
I
SUBMITTED BY: Parks & Recreation PRESENTED BY: Debra Brisson, Directc r II~
SUBJECT: Waiver of all fees for the 2009 Police and Fire Games
BACKGROUND: See attached memorandum.
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FUNDS AVAILABLE: N/A ~ I
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PREVIOUS ACTION: Fees were waived for the 2003 & 2004 Police and Fire Games I~~
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RECOMMENDATION: Board approval to waive facility rental fees at the Have II
Fairgrounds and staffing fees, as indicated in the agenda memorandum, for he 009 0~l cte anddFire
Games. ,
COMMISSION ACTION: CONCURRENCE: '
(~Q APPROVED [ ] DENIED
[ ] OTHER
Approved 5-0 -1' ' !
Faye W. Outlaw, MPA
County Administrator
Coordination/Siqnatures
County Attorney: ~ M mt. 8~ ~
Da ' g~ Budget: Purchasing: Nl~ ,
ni I clntyre r~'~-t~nc~Q µ~~~r Marie Gouin Desiree Cimino '
Originating Dept: r Finance: Other: II'
Debra Brisson I
(Check copy/sign only if applicable) I~i
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Parks & Recreation Department
~ ' ~ - ~ 2000 Virginia Avenue
~ ~ rL. ~1~1~~~ ~L J~JVL
~ . ~ . .
MEMORANDUM
TO: Board of County Commis 'o ers
FROM: Debra Brisson, Director
DATE: April 14, 2009
RE: Consent Agenda Item VI - J3
Waiver of afl fees for the 2009 Police and Fire Games
Backaround:
Attached is a request from Chief Deputy Garry R. Wilson of the St. Lucie County
Sheriff's Depa~tment seeking a waiver of all fees for the 2009 Police and Fire Games
for St. Lucie County Parks & Recreation Department facilities.
The Police and Fire Games committee has requested the use of two (2) St. Lucie
County facilities: (1) Havert L. Fenn Center for men's and women's basketball and
(2) St. Lucie County Fairgrounds for horseshoes and equestrian events. Staff
estimates facility rental fees of $3,811.88 for the Fenn Center and $10,500 for the
Fairgrounds. The Sheriff's Department and the Police and Fire Games committee
will provide 100% of the support required for the events at the Fairgrounds including
set up and daily clean up. They will also provide event staff for the basketball events
at the Fenn Center. However, staff estimates additional staffing fees of $270 for the
Havert L. Fenn Center to clean the gym floor. See estimate of fees attached.
In 2003 & 2004, St. Lucie, Indian River and Martin counties, hosted the Police & Fire
Games and the Board waived all associated fees for St. Lucie County facilities. Tom
Colucci, Executive Director of the Treasure Coast Sports Commission, estimated the
annual economic impact of the 2003 and 2004 games to be approximately $3 million.
The 2009 games are expected to bring over 4,500 participants to the Treasure Coast
and the economic impact is estimated to be between $4 and $5 million. The games
were held in Jacksonville in 2005 & 2006 and in Sarasota in 2007 & 2008.
Recommendation:
Board approval of the request to waive facility rental and staff fees as outlined in the
agenda memorandum for the 2009 Police and Fire Games.
DB:pr
C: Faye W. Outlaw, MPA, County Administrator
Lee Ann Lowery, Assistant County Administrator
Chron File
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Ta: Debra Sri.ssc~zi, Parks and Recreation Director I
F~•o13~: G~~iicf Dcputy Ga1-~y IZ ~~Vilsc~ia ~
Date: Febi-uary 10, 2~0~) ~
ite: Police aY~d Fire Games ~'enue Expensc~jFccs
I
Tli3nk you for zneetin~ ~i~itli the cc~tnmittee n~embers of tl~is yzar's Florida Police and
Fire Gan~es cc~ncernint~ St. Lucie Cot~nt}~ venues. 4G'e ap}~reciate your help in
scheduling otu- events and Che ~.~r~akdo~~~ n~f ex~cnses required by the county for use
cf th~sc locations.
D~ue~~o tlie f~ct t1~e counzv i~ a~~~ajoi• sponsor for tl~e Police and Fire Gamcs, I am I
;equesrn~ the count}~ ~~'aiti~e al1 iees rel~ued to this upcomin~.: et-ent. As was ~
d:sc~tssed, the garnes ~~~ill result in ap€~ro~imately ~,(~O~ particip~ints c~min~; to our
ar~a stippo~-tin`~ our eco7~om~~. The cooperatioii of tlie co~uity conceini3~g these
ti enues would bc s~~-eatly <~p~~~~ciatcd.
It 4~ou i~ave any qt~estions ~vith re~~~~a~-d to tl~is request, }~lease feel free to contact me.
ts II
ec~ ~~,r. Tam C'olucci, TCSC' ~ ~
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SL~ Parlc~ ~ .°.~c: eatio^
Event: 2009 Police 8 Fire Games
Estimated Fees
Facility Requested Event(s) Day Dates Time Hours Fee Total Fees
Havert L. Fenn Center Men's & Women's Basketball Tuesday 23-Jun 7:30 a.m. - 5:00 p.m. 9.5 $ 125/hr $1,187.50
(No locker rooms required) Wednesday 24-Jun 7:30 a.m. - 5:00 p.m. 9.5 $ 125/hr $1,187.50
Thursday 25-Jun 7:30 a.m. - 5:00 p.m. 9.5 $ 125/hr $1,187.50
Friday 26-Jun 7:30 a.m. - 5:00 p.m. 9.5 $ 160/hr $1,520.00
$5,082.50
Fee after 25% discount $3,811.88
Fairgrounds Equestrian & Horseshoes Monday 22-Jun 8:00 a.m. -~:00 p.m. 9 $3,500/day $3,500.00
Sheriff's Dept & Police & Fire Games Committee will provide Tuesday 23-Jun 8:00 a.m. - 5:00 p.m. 9 $3,500/day $3,500.00
100% of support required for events Q Fairgrounds including Wednesday 24-Jun 8:00 a.m. - 5:00 p.m. 9 $3,500/day $3,500.00
set up, ciean up and staffing. Thursday 25-Jun 8:00 a.m. - 5:00 p.m. 9 $3,500/day $3,500.00
$14,000.00
Fee after 25% discount $10,500.00
Add'I Staffing
Havert L. Fenn Center Clean Gym Floors OT Wednesday 2 men (2 hours)(22.50) _$90.00 $90.00
Thursday 2 men (2 hours)(22.50) _ $90.00 $90.00
Friday 2 men (2 hours)(22.50) _ $90.00 $90.00
$270.00
Grand Total Estimated Fees S14,581.88
MOSQUITO CONTROL DISTRICT
www.co.st-lucie.fl.us
www.stlucieco.ora
- , ~ . ~ . _~1 i ~ ~
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Chris Dzadovsky, Chairman District No. 1
Chris Craft, Vice Chairman District No. 5
Doug Coward District No. 2
Charles Grande District No. 4
Paula A. Lewis District No. 3
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I. MINUTES
Approve the minutes from the March 24, 2009 meeting.
II. GENERAL PUBLIC COMMENT
III. CONSENT AGENDA I
A. WARRANTS II
Approve warrant list No. 26, 27 and 28. I
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NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these '
meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the '
request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any parly to the proceedings will be granted the I,
opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this
meeting should contact the St. Lucie County Community Services Diredor at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior ,i
to the meeting.
I
' MOSQUITO CONTROL DISTRICT
ST. LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: March 24, 2009 Convened: 12:01 p.m.
Adjourned: 12:02 p.m.
Commissioners Present: Chairman, Chris Dzadovsky, Paula A. Lewis, Doug Coward,
Chris Craft, Charles Grande
Others Present: Faye Outlaw, County Administrator, Lee Ann Lowery, Asst. County
Administrator, Dan McIntyre, County Attorney, Beth Ryder, Community Services
Director, Mark Satterlee, Growth Management Director, Don West, Pubiic Works ,
Director, 7im David, Mosquito Control Director, Millie Delgado-Feliciano, Deputy Clerk i
•
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I. MINUTES I~
Approve the minutes from the March 10, 2009 meeting.
It was moved by Com. Coward, seconded by Com. Craft, to approve theminutes of the
meeting held March 10, 2009, and; upon roll call, motion carried unanimously. ~
I
II. GENERAL PUBLIC COMMENT I
III. CONSENT AGENDA ~
It was moved by Com. Lewis, seconded by Com. Grande, to approve the Conent Agenda, I
and; upon roll call, motion carried unanimously.
A. WARRAtVTS I
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Approve warrant list No. 24 and 25. ,
The Board approved Warrant List No. 24 and 25. '
B. MANAGEMENT AND BUDGEf
Purchasing Division - Board approval of the cancellation without cause of ,
contract C08-03-217 with Freud Jean d/b/a Coverall I
The Board approved the cancellation without cause of contract C08-03-217 with
Freud Jean d/b/a Coverall li
C. GRANTS I'I
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1. The Board approved Work Authorization No. 3 to (Attachment 1) I
Contract No. C08-01-062 relating to design, engineering and permitting I
services for a single-lane boat ramp to be located at Little Mud Creek in
Blind Creek Park. In addition, the Board approved to proceed with said
engineering, permitting and surveying for the planned single-lane boat
ramp on Little Mud Creek at Blind Creek Park at an estimated cost of
$33,800. I
2. The Board approved an expenditure of $52,300 for engineering, '
environmental, and permitting services for the restoration of j
Impoundment 14C wetland. The Board also approved Work
Authorization No. 3 to Contract C08-01-062 with Kimley Horn and
Associates to provide the engineering, environmental, and permitting '
services. Impoundment 14C wetlands border the Indian River Lagoon
and are located immediately north of the Florida Atlantic University
Harbor Branch campus and extend north to the Indian River County line.
The engineering, environmental, and permitting services need to be !
expedited to ensure the project is °shovel-ready" for a potential Federal I,
Stimulus Program grant.
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There being no further business to be brought before the Board, themeeting was adjourned.
Chairman
Clerk of the Circuit Court
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03/27/09 ST. LUCIE COUNTY - BOARD PAGE 1
FZABWARR WARRANT LIST #26- 21-MAR-2009 TO 27-MAR-2009 ,
FUND SUMMARY- MOSQUITO I
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FUND TITLE EXPENSES PAYROLL li
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145 Mosquito Fund 56,089.77 0.00 I
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GRAND TOTAL: 56,089.77 0.00
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04/09/09 ST. LUCIE COUNTY - BOARD PAGE ',1
FZABWARR WARRANT LIST #28- 04-APR-2009 TO 10-APR-2009 ~I~I
FUND SUMMARY- MOSQUITO I
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FUND TI'TLE EXPENSES PAYROLL I
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145 Mosquito Fund 21 753.86 0.00
145122 Indian River Lagoon Wetland Restora 982.50 0.00 II
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GRAND TOTAL: 22,736.36 0.00 ~I
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04/03/09 ST. LUCIE COUNTY - BOARD PAGE -
FZABWARR WARRANT LIST #27- 28-MAR-2009 TO 03-APR-2009
FUND SUMMARY- MOSQUITO
FUND TITLE EXPENSES PAYROLL
195 Mosquito Fund 10,299.17 34,463.05
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GR.AND TOTAL: 10,299.17 34,463.05
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EROSION DISTRICT
www.co.st-lucie.fl.us
www.stiucieco.ora
; ~ . .F . : : . : . . , ,
~~~~~~t ~ tt~~~ti"~~~~~~
Chris Craft, Chairman District No. 5
Charles Grande, Vice Chairman District No. 4
Doug Coward District No. 2
Chris Dzadovsky District No. 1
Paula A. Lewis District No. 3
u~ ~ ~f~ ~ - - _ E.
I. MINUTES
Approve meeting minutes from the March 24, 2009 meeting.
II. GENERAL PUBLIC COMMENT
III. CONSENT AGENDA
i
A. WARRANTS ~
Approve warrant list No. 26, 27 and 28. ~
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NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these
meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the
request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the
opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this I
meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior
to the meeting.
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EROSION DISTRICT ~
ST. LUCIE COUNTY, FLORIDA
REGULAR MEETING
Date: March 24, 2009 Convened: 12:02 p.m.
Adjourned: 12:03 p.m. '
Commissioners Present: Chairman, Chris Craft, Charles Grande, Chris
Dzadovsky, Paula A. Lewis, Doug Coward
Others Present: Faye Outlaw, County Administrator, Lee Ann Lowery, Asst.
County Administrator, Dan Mclntyre, County Attorney, Beth Ryder, Community
Services Director, Mark Satterlee, Growth Management Director, Don West, I
Public Works Director, Millie Delgado-Feliciano, Deputy Clerk II
I. MINUTES I
Approve meeting minutes from the March 10, 2009 meeting. I~,
Approve meeting minutes from the March 17, 2009 meeting. I
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It was moved by Com. Lewis, seconded by Com. Coward, to approve the ~
minutes of the meetings held on March 10 and March 17, 2009, and; upon roll
call, motion carried unanimously.
II. GENERAL PUBLIC COMMENT
III. CONSENT AGENDA I
I
it was moved by Com. Lewis, seconded by Com. Grande to approve the '
Consent Agenda, and; upon roll call, motion carried unanimously.
A. WARRANTS '
Approve warrant list No. 25 ~
The Board approved warrant List No. 25.
There being no further business to be brought before the Board, the meeting was
adjourned.
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03/27/09 ST. LUCIE COUNTY - BOARD PAGE 1
FZABWARR WARRANT LIST #26- 21-MAR-2009 TO 27-MAR-2009
FUND SUMMARY- EROSION
FUND TITLE EXPENSES PAYROLL
184 Erosion Control Operating Fund 7,241.87 0.00
GRAND TOTAL: 7,241.87 0.00
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04/03/09 ST. LUCIE COUNTY - BOARD PAGE
FZABWARR WARRANT LIST #27- 28-MAR-2009 TO 03-APR-2009
FUND SUMMARY- EROSION
FUND TITLE EXPENSES PAYROLL
184 Erosion Control Operating Fund 361.81 4,966.40
GRAND TOTAL: 361.81 4,966.40
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04/09/09 ST. LUCIE COUNTY - BOARD PAGE I
FZABWARR WARRANT LIST #28- 04-APR-2009 TO 10-APR-2009
FUND SUMMARY- EROSION
FUND TITLE EXPENSES PAYROLL ~
184 Erosion Control Operating Fund 40.28 0.00
GRAND TOTAL: 40.28 0.00
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