Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Agenda Packet 05-26-2009
n � � ii niu it i� sit is�natnina ti [� itlil i t i t ti t � pit t r�� i wilififlififfliffill f May 26, 2009 9:00 A.M. BOARD OF COUNTY COMMISSIONERS AGENDA REVISED 05/21/09 WELCOME ALL MEETINGS ARE TELEVISED. ALL MEETINGS PROVIDED WITH WIRELESS INTERNET ACCESS FOR PUBLIC CONVENIENCE. PLEASE TURN OFF ALL CELL PHONES AND PAGERS PRIOR TO ENTERING THE COMMISSION CHAMBERS. PLEASE MUTE THE VOLUME ON ALL LAPTOPS AND PDAS WHILE IN USE IN THE COMMISSION CHAMBERS. GENERAL RULES AND PROCEDURES - Attached is the agenda, which will determine the order of business conducted at today's Board meeting. CONSENT AGENDA — These items are considered routine and are enacted by one motion. There will be no separate discussion of these items unless a Commissioner so requests. REGULAR AGENDA — Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will discuss individually, usually in the order listed on the agenda. PUBLIC HEARINGS — These items may be heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible, or on a second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible. These time designations are intended to indicate that an item will not be addressed 2[jq[ to the listed time. The Chairman will open each public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes. As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public comment, (4) further discussion and action by the board. ADDRESSING THE COMMISSION — Please state your name and address, speaking clearly into the microphone. If you have backup material, please have eight copies for distribution. NON -AGENDA ITEMS — These items are presented by an individual Commissioner or staff as necessary at the conclusion of the printed agenda. PUBLIC COMMENT — Time is allotted at the beginning of each meeting for general public comment. Please limit comments to five minutes. DECORUM — Please be respectful of others' opinions. MEETINGS - All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting. May 26, 2009 9:00 A.M. BOARD OF COUNTY COMMISSIONERS www.co.st-lucie.fl.us www.stiucieco.org Paula A. Lewis, Chair District No. 3 Charles Grande, Vice Chair District No. 4 Doug Coward District No. 2 Chris Dzadovsky District No.1 Chris Craft District No. 5 INVOCATION II. PLEDGE OF ALLEGIANCE III. MINUTES Approve the minutes from the May 19, 2009 meeting. IV. PROCLAMATIONS/PRESENTATIONS A. Presentation by Carol Wyatt, WPSL Christmas Kids/WPSL Radio and Ashley Mock, Children's Services Council of St. Lucie County V. GENERAL PUBLIC COMMENT VI. CONSENT AGENDA p�Q 11 5e�1 ke� A WARRANTS /� R&J P`' rr 11e19' Approve warrant list No. 34 B. GRANTS Severe Repetitive Loss Pilot Program, Budget Amendment BA09-020 Consider staff recommendation to approve to provide $24,000 to assist homeowners obtain required documentation for Severe Repetitive Loss Program (SRL) to authorize Chair to sign documents as approved by the County Attorney and to approve Budget Resolution Amendment BA09-020. C. COURT ADMINISTRATION Request approval of Budget Resolution No. 09-166, to establish a budget for the Drug Court Grant award in the amount of $3,300. Consider staff recommendation to approve Budget Resolution No. 09-166 to setup budget for the Drug Court Grant which provides free drug screenings for participants in the Drug Court Program in the amount of $3,300. D. HUMAN RESOURCES Catastrophic Inmate Medical Insurance Annual Policy Consider staff recommendation to approve to purchase the Catastrophic Inmate Medical Insurance Policy with an annual premium of $88,506. E. PARKS AND RECREATION Cable Channel Modulator for the Havert L. Fenn Center Consider staff recommendation to approve Equipment Request EQ09-033 in the amount of $2,675 for the purchase of a cable channel modulator for the Havert L. Fenn Center. F. MANAGEMENT AND BUDGET Purchasing Division — Fixed asset inventory -property record removal Consider staff recommendation to authorize removal of the requested records from the fixed asset inventory of the St. Lucie County Property Appraiser's Office. 2. Purchasing Division — Contract No. C09-01-105 with Innviron Corporation for leachate pre-treatment system Consider staff recommendation to approve to cancel contract C09-01-105 with Innviron Corporation and authorize to re -advertise a request for proposal for design, build, own and operate a landfill leachate pre-treatment system. 3. Purchasing Division — Contract No. C08-10-558 with Cliff Berry Incorporated (CBI), for leachate transportation and disposal Consider staff recommendation to approve to cancel contract C08-10-558 with Cliff Berry Incorporated (CBI), due to violation of Section 7.7 Public Entity Crimes of the St. Lucie County Purchasing Manual and authorize permission to advertise an invitation to bid for leachate transportation and disposal. Purchasing Division — Amendment to contract for County fire sprinkler system maintenance Consider staff recommendation to approve an amendment to contract C06-04-408 with Life Safety Systems, Inc. adding the Havert L. Fenn Center and authorize the Chair to sign documents as approved by the County Attorney. 5. Purchasing Division — Amendment to contract for County pest control services Consider staff recommendation to approve the ninth amendment to contract C06-07-407 with Hulett Environmental Services, adding two locations (Lakewood Park Pool and Ravenswood Pool) and authorize the Chair to sign the documents as approved by the County Attorney. Purchasing Division — Bid No. 09-035, Delivery and Installation of One Modular Home. Consider staff recommendation to approve to award Bid No. 09-020, delivery and installation of one modular home to Carmel Capital in the amount of $57,640.00 and authorize the Chair to sign documents as approved by the County Attorney. MANAGEMENT AND BUDGET CONTINUED Purchasing Division — Request for Proposal for Credit Card Processing Services Consider staff recommendation to authorize permission to advertise a request for proposal for credit card processing services. G. COMMUNITY SERVICES Grant award for 31 foot — passenger bus Consider staff recommendation to accept the FTA Section 5311 Capital Stimulus Grant award to purchase equipment as outlined in agenda memorandum, approval of sub grant agreement with Council on Aging of St. Lucie County Inc., transit provider and authorization for Chair to sign documents as approved by the County Attorney. 2. Avenue D and 8"h Street Park and Ride Consider staff recommendation to approve an extension to the Park and Ride grant agreement to March 1, 2011 and authorize for the Chair to sign documents as approved by the County Attorney. 3. Short List of Architectural Service firms for Intermodal Transfer Facility, RFQ 09 00 Consider staff recommendation to approve the short-listed firms for architectural services for the Intermodal Transfer Facility and authorization to: 1. Conduct oral presentations with the short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; and 3. If negotiations are successful, award contract to the short-listed firm and authorization for the Chair to sign the documents as prepared by the County Attorney. H. INVESTMENT FOR THE FUTURE Central Services - Equipment Request No. 09-034 and Budget Amendment No. 09-018 for 32- Channel DVR for Courthouse Annex Consider staff recommendation to approve Equipment Request No. 09-034 and Budget Amendment No. 09-018 in the amount of $6,260 for the purchase of a 32 channel DVR for Sheriff security at the Courthouse Annex. SHERIFF'S OFFICE PULLED PRIOR TO MEETING - Permission to Apply for the 2009 Residential Substance Abuse Treatment Grant Consider staff recommendation to approve the St. Lucie County Sheriffs Office submission of a 2009 Residential Substance Abuse Treatment Program electronic grant application and authorize the electronic submission of the required signatures. 2. Permission to Apply for the 2009 Bullet Proof Partnership Grant Consider staff recommendation to approve the St. Lucie County Sheriffs Office submission of the 2009 Bullet Proof Partnership grant electronic application and authorize the electronic submission of the required signatures. J. ENVIRONMENTAL RESOURCES Savanna Club Golf Course Restrooms Landscaping Improvement Agreement Consider staff recommendation to approve the Landscaping Improvement Agreement with the Savanna Club Homeowners Association, Inc., developers of the Savanna Club Golf Course Restrooms in the amount of $1,223.00 and authorize the Chair to sign the Agreement. K. AIRPORT Request for Proposal (RFP) to lease 3104 and 3106 Industrial Avenue 3 Consider staff recommendation to approve to issue a Request for Proposal (RFP) to lease 3104 and 3106 Industrial Avenue 3 at the St. Lucie County International Airport. 2. Budget Resolution No. 09-153, LED Airfield Lighting Upgrade Consider staff recommendation to approve Budget Resolution No. 09-153 establishing the fund for the LED Airfield Lighting Upgrade project totaling $31,250 with an 80% FDOT grant ($25,000) and the 20% local share ($6,250) and authorize the Chair to sign as approved by the County Attorney. Request for Bid (RFB) to sell two lots in Airport Industrial Park Consider staff recommendation to approve to issue a Request for Bid (RFB) to sell two lots in the Airport Industrial Park off Industrial Avenue 2, as identified in the agenda memorandum. END OF CONSENT AGENDA VII. PUBLIC HEARINGS There are no public hearings scheduled for May 26, 2009 REGULAR AGENDA Vill. ANNOUNCEMENTS The Board of County Commissioners will hold a follow up Informal Meeting on Thursday, June 4, 2009 at 9:00 a.m. in Conference Room #3. 2. The Board of County Commissioners will hold a Ribbon Cutting for the Douglas M. Anderson Emergency Operations 911 Center at 10:00 a.m. on Friday, June 12, 2009 at 15305 W. Midway Road, Fort Pierce. 3. The 2009 Florida Police & Fire Games will be held June 215t -27th at various venues throughout the Treasure Coast. Admission is free for all games. For details visit: www.treasurecoastsports.org The Board of County Commissioners will hold a Workshop on Monday, June 22, 2009 at 2:00 p.m. in Conference Room #3. The June 23, 2009 Monthly Informal Meeting has been rescheduled to Friday, June 30, 2009 at 1:30 p.m. in Conference Room #3. 6. The August 4, 2009 Regular Board of County Commissioners Meeting is canceled due to lack of quorum. Three or more Commissioners will be attending the Airport Conference. MOSQUITO CONTROL DISTRICT www.co.st-lucie.fl.us www.stlucleco.org iiih sir iII1011,166 6i ililiilt l� itt uti a � e iris lie uu i iliiiii{ #tiltEiiiiiCtill3iiilii llii�iiiti�iil�iEi l tiiiiiiil Chris Dzadovsky, Chairman District No.1 Chris Craft, Vice Chairman District No. 5 Doug Coward District No. 2 Charles Grande District No. 4 Paula A. Lewis District No. 3 li{li111111 1 iNltuCltE1IW1,11iN-- Hi fi1111i liffilii ili ' I. MINUTES W(� �6 _f) Approve the minutes from the May 12, 2009 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA el` A. WARRANTS 6j) Approve warrant list No. 33 and 34. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462- 1428 at least forty-eight (48) hours prior to the meeting. EROSION DISTRICT www.co.st-lucie.fl.us www.stlucieco.org fiiii####iiii 1W, t##Nii N"111iiii`#I i#i1 #iii#tiii#i#i#i[## 3#i##ifiiii{#i ii#Mfdi Chris Craft, Chairman District No. 5 Charles Grande, Vice Chairman District No. 4 Doug Coward District No. 2 Chris Dzadovsky District No. 1 Paula A. Lewis District No. 3 I. MINUTES jApprove meeting minutes from the May 5, 2009 meeting. Approve meeting minutes from the May 12, 2009 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS RApprove warrant list No. 33 and 34. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be swom in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462- 1428 at least forty-eight (48) hours prior to the meeting. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: May 19, 2009 Convened: 6:00 p.m. Adjourned: 7:30 p.m. Commissioners Present: Chairperson, Paula A. Lewis, Charles Grande, Chris Dzadovsky, Doug Coward, Chris Craft Others Present: Faye Outlaw, County Administrator, Lee Ann Lowery, Asst. County Administrator, Dan McIntyre, County Attorney, Lauri Case, Utilities Director, Beth Ryder, Community Services Director, Jack Southard, Public Safety Director, Marie Gouin, OMB Director, Diana Lewis, Airport Director, Roger Shinn, Central Services Director, Mark Satterlee, Growth Management Director, Bill Hoeffner, Grants Resource/Disaster Projects, Mike Powley, County Engineer, Millie Delgado - Feliciano, Deputy Clerk INVOCATION II. PLEDGE OF ALLEGIANCE III. MINUTES Approve the minutes from the May 12, 2009 meeting. It was moved by Com. Dzadovsky, seconded by Com. Grande, to approve the minutes of the meeting held May 12, 2009, and; upon roll call, motion carried unanimously. IV. PROCLAMATIONS/PRESENTATIONS There are no proclamations/presentations scheduled for May 19, 2009. V. GENERAL PUBLIC COMMENT Ms. Sudy Perez-Lizano, area resident, addressed the Board regarding a suit she filed against the County's Growth Management Department. Ms. Lizano stated she had been before The Honorable Judge Barnes and he had informed her that she was in the wrong place for the handling of such an issue and directed her to the Board of County Commissioners. She advised the Board the reason for her suit and requested her application fees be refunded. The Chairperson directed Ms. Lizano to contact her office so she can schedule an appointment and she can direct her to the correct person to handle this issue. Mr. John Arena, area resident addressed the Board regarding many developers from out of town coming to St. Lucie County. He also addressed a marine company wishing to donate a barge as an artificial reef. Ms. Christine Epps, Executive Round Table, addressed the Board and wished to publicly thank the Board for their support. She commended Com. Dzadovsky for his support of the Kids at Hope initiative. He assisted in providing away for the leaders to attend the necessary training. Mr. Jeff Furst, Property Appraiser, addressed the Board and presented the preliminary report on the county's roll for this coming budget year. He stated ovarall it was down 17%, with new construction it would be a reduction of $3.6 billion, and without the new construction it would be closer to 19%. Mr. Craig Mundt, Hutchinson Island resident, addressed the Board regarding problems at Pepper Park. There are large groups violating the parking and several fights have broken out where the Sheriff had to be called. The County Administrator advised the Board she has a meeting with the Sheriff to work out strategy on the issue. Mr. Terry Cooper, area resident, addressed the Board requesting vindication for something he is being accused of. He requested a public apology. Com. Lewis expressed her apologies to Mr. Cooper if comments made were misunderstood and offensive. Mr. Cooper requested his vindication in writing and requested the letter state he was correct and the county was not. Com. Coward recommended sending a letter to the property owner requesting they fulfill what they had promised. Com. Dzadovsky concurred with this recommendation. Staff was directed to draft the letter. VI. CONSENT AGENDA It was moved by Com. Grande, seconded by Com. Craft, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. A. WARRANTS Approve warrant list No. 33 The Board approved Warrant List No. 33. B. COUNTY ATTORNEY 1. Florida Communities Trust— Harbor Branch Preserve/FCT Project 07-027-FF7 — Option Agreement for Sale and Purchase The Board approved the Option Agreement for Sale and Purchase of the Harbor Branch Preserve parcels, authorized the Chair to execute the Option Agreement and directed staff to close the transaction and record the documents in the Public Records of St. Lucie County, Florida. 2. Walton Road Annex — Second Amendment to Facilities Use Agreement with Port St. Lucie Historical Society, Inc. The Board approved the proposed Second Amendment to the Facilities Use Agreement with Port St. Lucie Historical Society, Inc. and authorized the Chair to sign the Second Amendment. 3. Revocable License Agreement to install monitoring well in the right of way of Range Line Road The Board approved the Revocable License Agreement, authorized the Chair to sign the Revocable License Agreement and directed Chem -Tex Supply Corporation to record the document in the Public Records of St. Lucie County, Florida. C. PUBLIC WORKS Gator Trace Boulevard The Board approved the conditional acceptance of the road improvements and releases the surety pursuant to Chapter 11.04.01 of the St. Lucie County Land Development Code and accepted the Maintenance Agreement together with the surety in the amount of $589.43 for a period of one year and 30 days. 2 05/15/09 1="ZABWARR FUND TITLE 001 001180 001181 001188 001190 001194 001424 001434 001.436 001500 D01501 D01505 D01506 101 1, 01.001 1.01002 01003 01004 01006 02 02.001 .02809 04001 05 07 07001 07002 07003 07006 0 7204 07205 21 29 30 30100 40 40001 4013S 10136 40335 10352 10355 10360 )0 >0 33 33001 13004 ST. LUCIE COUNTY - BOARD WARRANT LIST #33- 09-MAY-2009 TO 15-MAY-2009 FUND SUMMARY General Fund US Dept Housing HUD Shelter Plus Gr FTA Section 5307 Operating & Capita Section 112/MPO/Fhwa/Planning 2007 FTA Sec 5307 - Buses 05/06 U.S. Dept of Housing & Community Dept of Financial Services My Safe Fla Comm for the Disadvantaged Tran INTACT Inspired Network to Achieve FDEM Emergency Mgmt Performance CSBG 2008-2009 Dept of Health and H FDCA Emerg. Mgmt Prep & Assist FY09 Us Dept of Health Earned Income Tax Transportation Trust Fund Transportation Trust Interlocals Transportation Trust/80o Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Transportation Trust/Impact Fees Unincorporated Services Fund Drainage Maintenance MSTU Paradise Park Phase 2 SFWMD Recreation Donations Fund Library Special Grants Fund Fine & Forfeiture Fund Fine & Forfeiture Fund -Wireless Sur Fine & Forfeiture Fund-E911 Surchar Fine & Forfeiture Fund-800 Mhz Oper F&F Fund -Court Related Technology FL Dept Juvenile Justice-DMC Civil Juvenile Justice & Delinquency Prev Blakely Subdivision Fund Parks MSTU Fund SLC Public Transit MSTU FTA 5307 Capital and Operating assi Airport Fund Port Fund FAA Security Fencing & Runway 9L/27 Security Fencing Parallel Runway Design-9L/27R Upgrade the Electrical Vault Security Fencing FDEP Airport W Commerce Prk Sewer Impact Fee Collections Plan Maintenance RAD Fund Ct Administrator-19th Judicial Cir Ct Administrator-Arbitration/Mediat Ct Admin.- Teen Court EXPENSES 596,496.30 1, 338.00 4,294.00 1,251.13 972.90 20.15 2,525.18 55.68 235.92 510.72 1,578.03 1, 886.10 109.15 69, 583.18 79.30 23,004.54 17., 318. 63 16, 845.10 128,877.13 25,974.99 22,299.17 1,495.17 1, 196.00 4, 343.09 65,613.50 84.70 21,400.25 26, 665.27 7, 995.34 199.26 397.62 97.24 2,015,118.00 105,858.88 33, 037.00 6,851.95 49.25 28,453.64 11,528.00 44.80 117,450.00 2,059.50 65,101.53 114.98 4, 874. 40 5, 082. 99 760.00 395.38 PAGE PAYROLL 550,501.55 0.00 0.00 9,763.66 0.00 266.24 0.00 754.62 1, 102.40 0.00 1, 386. 80 0.00 0.00 38,227.20 1, 036. 50 46,465.20 26,839.78 19, 979.30 0.00 78,099.1.2 5, 493.19 0.00 0.00 0.00 134,845.12 1, 113. 60 1, 113. 60 0.00 8, 736. 95 1, 507. 10 2, 076.00 0.00 0.00 2, 176.18 0.00 14,841.82 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1, 523.20 3, 815.04 3, 009.49 0.00 5, 404 . 72 2. White Way Dairy Road The Board approved to declare an emergency at the White Way Dairy Road crossing of 5-Mile Creek and utilize emergency bidding procedures along with the Local Preference Ordinance. Lakewood Park Drainage Improvements The Board approved the Third Amendment to Work Authorization No. 16 in the amount of $13,112, and authorized the Chair to sign contract documents as approved by the County Attorney. D. PUBLIC SAFETY Change Order No. 2, Jacquin & Sons, Inc., Contract # C08-01-029, construction of the new Emergency Operations Center. The Board approved Change Order No. 2 to #C08-01-029, Jacquin & Sons, Inc. increasing the amount by $31,528.82 and the contract time by 85 days and authorized the Chair to sign the documents as approved by the County Attorney. The new contract sum will be $8,610,199.62 and the date of completion will change to May 31, 2009. Certificate of Public Convenience and Necessity (CON) — Renewal of All County Advanced Life Support Transport Service. The Board approved the renewal of All County Advance Life Support Transport Service application and authorized the Chair to sign the documents as approved by the County Attorney. 3. Certificate of Public Convenience and Necessity (CON) — Renewal of Community Transit for Wheelchair Vehicle Service. The Board approved the renewal of Community Transit Wheelchair Vehicle Service application and authorized the Chair to sign the documents as approved by the County Attorney. 4. Certificate of Public Convenience and Necessity (CON) — Renewal of Port St. Lucie Volunteer Ambulance Advanced Life Support Transport Service. The Board approved the renewal of Port St. Lucie Volunteer Ambulance Advance Life Support Transport Service and authorized the Chair to sign the documents as approved by the County Attorney. D. PUBLIC SAFETY CONTINUED Certificate of Public Convenience and Necessity (CON) — Renewal of St. Lucie County Fire District Advanced Life Support Service. The Board approved the renewal of St. Lucie County Fire District Advance Life Support Transport Service and authorized the Chair to sign documents as approved by the County Attorney. E. COMMUNITY SERVICES Small Cities Community Development Block Grant (CDBG) contract The Board approved to accept the contract between St. Lucie County and the Florida Department of Community Affairs for the amount of $750,000, approval for Budget Resolution No. 09-167 and authorized the Chair to sign the contract as approved by the County Attorney. F. CENTRAL SERVICES Contract with Richmond Electric for installation of voice and data cabling 3 The Board approved entering into a contract with Richmond Electric, in the amount of $43,687.94, for the installation of voice and data cabling in the Old Courthouse Renovation Phase I, and authorized the Chair to sign the contract as approved by the County Attorney. G. AIRPORT Runway Rehabilitation Grant Application The Board approved the submittal of a grant application to the Federal Aviation Administration (FAA) to construct the runway rehabilitation project at the St. Lucie County International Airport for a cost not to exceed $4,144,545. END OF CONSENT AGENDA VII. PUBLIC HEARINGS A. COUNTY ATTORNEY Resolution No. 09-163 - Five Mile Creek at Whiteway Dairy Road Project — St. Lucie County Economic Stimulus Project Consider staff recommendation to approve proposed Resolution No. 09-163. The County Attorney advised the Board of a correction to the Resolution in section B. The change was to delete the words "competitive quotes" and insert "sealed bids". It was moved by Com. Coward, seconded by Com. Grande, to approve Resolution No. 09-163 as amended, and; upon roll call, motion carried unanimously. B. GROWTH MANAGEMENT Seahorse Beach Bungalows Conditional Use — Major Adjustment Consider staff recommendation to approve Resolution No. 09-134 and find the renovations to be in substantial conformity with the existing conditional use and approve the major adjustment to the existing conditional use for Seahorse Beach Bungalows. The Growth Management Director advised the Board the owner has applied for a motel License with the Department of Business Regulations and also paragraph 9 in the Resolution had been deleted. Also in the Resolution the term hotel had been changed to Motel throughout the document. Com. Coward questioned if ADA standards had been met The Code Enforcement Manager advised the Board they have complied with the ADA Standards required due to the fact they were grandfathered in regarding other code Compliance issues that were eliminated. Mr. Craig Mundt, North Beach Homeowners Association, addressed the Board and stated there had been a need to provide a fair and open hearing to the neighborhood and provided the outcome of the neighborhood polling taken. He advised the Board there were 19 not in favor of the continued use, 16 in favor with stipulations and 11 in favor of continued use as a motel. Mr. Mundt gave an overview of the meeting held with staff and the residents and stated He was made aware of the fact that a site plan was not required. This information was provided by the building department. He also advised the Board that the bathrooms had 4 not been modified to adhere to ADA standards where the entry doors to the bathrooms are not wide enough for wheel chairs. Ms. Jenny Sherlock, counsel for the various individuals and the North Beach Association addressed the Board regarding the county being noted as the applicant. The Assistant County Attorney alluded to the following letter sent to Ms. Sherlock in Response to this concern. May 11, 2009 Virginia P. Sherlock, Esquire Littman & Heims, P.A. 618 East Ocean Boulevard, Suite 5 Post Office Box 1197 Stuart, Florida 34995 Re: Seahorse Beach Bungalows Dear Ms. Sherlock: Your letter of May 6 was referred to me for response. Please note that the Court's December 22, 2008 order determined that only the Board of County Commissioners has the authority to authorize what is essentially a rebuilding of a pre-existing conditional use. The Court remanded the case to the Board to hold a public hearing to determine whether the adjustment is in substantial conformity with the pre-existing use. Under the unique circumstances of this case, the County is the "Applicant" only in the sense that the Board is holding a public hearing pursuant to the December 22, 2008 Court order. I strongly disagree with your conclusion that the Board's compliance with the Court's Order has poisoned the Board's ability to be a fair and impartial decision -maker. Sincerely, Heather Young Assistant County Attorney Mr. Robert Tabor, North Hutchinson Island resident, addressed the Board in favor of the project. He stated the property faces open space and it will be a multiple dwelling building. He stated he believed the site was historical due to the date it was first constructed. Mr. Jeff Mitchell, Cameron Drive resident reiterated Mr. Mundt's comments and addressed the parking angle on the reverse side. Com. Dzadovsky asked the applicant if they would consider the handicapped parking be concrete rather than pavers and if the would consider having one bathroom wheelchair entry accessible. The applicant stated the bathrooms were too small for a wheelchair but would look into it if the Board required them to do so. Also with regards to the pavers, she stated the reason they decided to go with the pavers was due to the drainage required if they did them in concrete. Quasi -Judicial The following Board members acknowledged speaking with the interested parties. Com. Lewis stated she had received letters and phone calls on the issue. Com. Craft stated he had previous contact with Mr. Mitchell, however not since the last meeting. Com. Dzadovsky stated he had not had any contact since the last meeting. 5 It was moved by Com. Grande, seconded by Com. Craft, to approve Resolution No. 09- 134 as re -written, and; upon roll call, motion carried unanimously. C. GROWTH MANAGEMENT Ordinance No. 09-013 amending the St. Lucie County Land Development Code (LDC) to correct inconsistencies, minor errors and omissions in the existing version of the code. Consider staff recommendation to approve Ordinance No. 09-013. The Growth Management Director advised the Board the graphics would be the best quality they could get. He advised the Board of the corrections, minor errors and omissions. It was moved by Com. Grande, seconded by Com. Dzadovsky to approve Ordinance No. 09-013, and; upon roll call, motion carved unanimously. D. GROWTH MANAGEMENT Ordinance No. 09-012 accepting the draft St. Lucie County Land Development Code (LDC) received from Municipal Code Corporation (Municode) as the official Land Development Code of St. Lucie County. Consider staff recommendation to approve Ordinance No. 09-012. The Growth Management Director addressed this item. It was moved by Com. Craft, seconded by Com. Dzadovsky, to approve Ordinance No. 09-012, and; upon roll call, motion carried unanimously. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of the Circuit Court 0 05/22/09 FZABWARR FUND TITLE 001 001164 001180 001188 001190 001436 001501 001505 001506 101 101002 101003 101004 101006 1.02 102001 102809 104001 107 107002 107005 107006 107204 107205 113 114 116 117 119 123 127 128 129 130 136 138 140 140135 140306 140335 140348 140356 140358 140359 140360 150 160 181 ST. LUCIE COUNTY - BOARD WARRANT LIST #34- 16-MAY-2009 TO 22-MAY-2009 FUND SUMMARY General Fund USDOJ Violence Against Women Grant US Dept Housing HUD Shelter Plus Gr Section 112/MPO/Fhwa/Planning 2007 FTA Sec 5307 - Buses 05/06 INTACT Inspired Network to Achieve CSBG 2008-2009 Dept of Health and H FDCA Emerg. Mgmt Prep & Assist FY09 Us Dept of Health Earned Income Tax Transportation Trust Fund Transportation Trust/80o Constitut Transportation Trust/Local Option Transportation Trust/County Fuel Tx Transportation Trust/Impact Fees Unincorporated Services Fund Drainage Maintenance MSTU Paradise Park Phase 2 SFWMD Recreation Donations Fund Fine & Forfeiture Fund Fine & Forfeiture Fund-E911 Surchar F&F Fund -Legal Aid F&F Fund -Court Related Technology FL Dept Juvenile Justice-DMC Civil Juvenile Justice & Delinquency Prev Harmony Heights 3 Fund Harmony Heights 4 Fund Sunland Gardens Fund Sunrise Park Fund Holiday Pines Fund Queens Cove Lighting Dist#13 Fund Pine Hollow Street Lighting MSTU Kings Hwy Industrial Park Lighting Parks MSTU Fund SLC: Public Transit MSTU Monte Carlo Lighting MSTU#4 Fund Palm Lake Gardens MSTU Fund Airport Fund FAA Security Fencing & Runway 9L/27 DOT -New N. Entrance Port Ft. Pierce Parallel Runway Design-9L/27R Taxiway Shoulders & Drainage FDOT Airport Master Plan Update FDOT Update Master Drainage Plan FDOT Environmental Mitigation FDEP Airport W Commerce Prk Sewer Impact Fee Collections Plan Maintenance RAD Fund SLC Housing Finance Authority Fund EXPENSES 149,659.60 16,414.39 2, 096.00 1,432.38 89.00 1,026.45 7, 724 .28 315.20 990.00 22,206.45 37,138.03 12,660.88 269.51 6, 799.00 3,281.86 7,549.86 4,200.00 624.00 3, 024 . 66 21,977.48 8, 627.75 9, 383.50 371.52 787.13 236.58 516.14 576.94 143.65 894.59 364.71 375.18 502.22 10,092.01 825.60 1, 752.78 258.24 6, 039.76 467,737.04 31,897.82 24,617.74 19,538.00 26,863.87 14,524.25 7,205.47 800.00 189.00 6,125.30 1, 974 . 00 PAGE PAYROLL 30, 081 .25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 05/22/09 FZABWARR FUND TITLE 1.83 ?83001 83006 185007 "89100 189201 189202. 216 318102 /1, 01 ,118 451 461 471 ;79 91 606 611_ 625 630 665 801 ST. LUCIE COUNTY - BOARD WARRANT LIST #34- 16-MAY-2009 TO 22-MAY-2009 FUND SUMMARY Ct Administrator-19th Judicial Cir Ct Admi.nistrator-Arbitration/Mediat Guardian Ad Litem Fund FHFA SHIP FY06/07 Home Consortium FHFC Hurricane Housing Recovery Pla My Safe Florida Home County Capital I&S FHWA Angle Rd Sidewalk & Signalizat Sanitary Landfill Fund Golf Course Fund S. Hutchinson Utilities Fund Sports Complex Fund No County Utility District-Operatin No Cty Util Dist -Capital Facilities Building Code Fund Health Insurance Fund Shared Pool Cash -Property Appraiser Tourist Development Trust-Adv Fund Law Library Tax Deed Overbid Agency Fund SLC Art in Public Places Trust Fund Bank Fund GRAND TOTAL: EXPENSES 3, 880.47 280.03 15,057.83 13,915.57 241.00 53,839.66 19,613.52 1,202.00 16,419.50 108,083.59 13,261.16 1, 084 . 60 24,151.30 30,060.46 11,700.00 198.25 163,222.04 400,000.00 2, 779.93 6, 038. 99 6, 364.26 1,425.07 25,178.90 1, 860, 697. 95 PAGE PAYROLL 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1, 633 . 70 0.00 0.00 0.00 0.00 0.00 0.00 31,714.95 642 ITEM NO. VI-B AGENDA REQUEST DATE: 05/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: //��,,,, Roberta Breene Ad SUBMITTED BY: Grants/Disaster Recovery Grants Resource Developer SUBJECT: Severe Repetitive Loss Pilot Program, Budget Amendment BA09-020 . BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-9910-599100-800, Contingency. PREVIOUS ACTION: May 13, 2008 - Board approval of a grant application to the Florida Department of Emergency Management. RECOMMENDATION: Board approval to provide $24,000 to assist homeowners obtain required documentation for Severe Repetitive Loss Program (SRL, to authorize Chair to sign documents as approved by the County Attorney, and to approve Budget Amendment BA09-020. COMMISSION ACTION: CONCURRENCE: ( APPROVED ( ) DENIED ( ) OTHER Gl Approved 5-0 Faye W. Outlaw, MPA County Administrator County Attorney (X) Coord i nation/S is n atu res OMB Director Budget Analyst Daniel McIntyre Originating Dept. (X) Willis o ffne (X) ow / mq$ Marie ouin F04- Robert O'Sullivan (X) Grants/Disaster Recovery MEMORANDUM TO: Board of County Commissioners THROUGH: William Hoeffner� Grants/Disaster Recovery Director FROM: Roberta Breene Grants Resource Developer DATE: May 26, 2009 SUBJECT: Severe Repetitive Loss Pilot Program ITEM NO. VI-B Background: The Severe Repetitive Loss Pilot Program (SRL) provides funding to reduce or eliminate the long-term risk of flood damage to severe repetitive loss residential structures insured under the National Flood Insurance Program (NFIP). Under certain conditions, the program will elevate the structure, acquire and demolish the structure, or demolish and reconstruct the structure. If the property is acquired, the structure must be demolished, and the property must remain as open space in perpetuity. The Federal Emergency Management Agency (FEMA) provided a list of nine eligible structures in St. Lucie County. The Florida Department of Emergency Management (FDEM) is the Applicant under this program. The County is the Sub -applicant. The County has prepared elevation applications for the eight interested homeowners. All eight applications have initially been approved, although one applicant has since withdrawn. In addition, as a result of Tropical Storm Fay, we are now attempting to modify the pending elevation contracts to include three elevations, two reconstructions and two acquisitions. FDEM has informed us that no homeowner should have to spend money to secure the information listed below to participate in the grant. Some homeowners have already fronted monies to secure required information, whereas other homeowners have stated they are not financially able to do so. FDEM also has indicated that the County may fund obtaining the information and then build the cost of reimbursement into the funding requests for each of the seven projects. The requested funds would be used as follows: • Due diligence (Title commitment, deed chain, appraisal): o Two homes at $4,500 each = $ 9,000 • Base flood elevation/ 1 st floor elevation estimates: o Elevation certificates - 5 homes at $1,000/each: = $ 5,000 o Soil borings of 5 homes at $2,000/each = $10,000 Total = $24,000 There is a high probability that the $24,000 being requested from the County will be reimbursed to the County since the properties have been identified as eligible for the SRL Program. The anticipated net result is that FEMA will fund 90% of project costs, and the homeowner will fund 10% of project costs. The County will receive 5% of total project costs for project management. Authorization of the $24,000 being requested requires the Board's approval of Budget Amendment BA09-20 which is attached. Recommendation: Board approval to provide $24,000 to assist homeowners obtain required documentation for Severe Repetitive Loss Program (SRL, to authorize Chair to sign documents as approved by the County Attorney, and to approve Budget Amendment BA09-020. BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: PREPARED DATE: AGENDA DATE: TO: 001-1350-531000-1931 FROM: 001-9910-599100-800 Grant Resourses / D. Recovery 5/18/2009 5/26/2009 Professional Services REASON FOR BUDGET AMENDMENT: 5/26/09 Consent Agenda Item #VI -I, requesting funds to assist in obtaining required documentation for the Severe Repetitive Loss Pilot Program. CONTINGENCY BALANCE: THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: 0.000 � 12 Z4. BA09-020 6 COUNTY F L O R I D A ' AGENDA REQUEST ITEM NO. VI-Cl DATE: 05/26/2009 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Tom Genung SUBMITTED BY: COURT ADMINISTRATION Trial Court Administrator SUBJECT: Request approval of Budget Resolution No. 09-166, to establish a budget for the Drug Court Grant award in the amount of $3,300. BACKGROUND: St. Lucie County awarded a Drug Court Grant to Court Administration (see memo attached). FUNDS AVAILABLE: 183003-601-389700-6000 Court Administration -Teen Court PREVIOUS ACTION: Board of County Commissioners approved grant award on 2/10/2009. RECOMMENDATION: Staff recommends the Board of County Commissioners approve Budget Resolution No. 09-166 to setup budget for the Drug Court Grant which provides free drug screenings for participants in the Drug Court Program in the amount of $3, 300. COMMISSION ACTION: ( APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Coordination/Signatures County Attorney (X ) Da ntyre Originating Dept. ( X ) Tom Genung CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Director Budget Analyst (X)'�W aw � Marie Gouin Sophia Holt ERD ( ) (Name) COURT ADMINISTRATION DRUG COURT MEMORANDUM TO: Board of County Commissioners FROM: Tom Genung, Trial Court Administrator DATE: May 26, 2009 SUBJECT: Drug Court Grant Award Resolution ITEM NO. VI-C1 Background: St. Lucie County awarded a Drug Court Grant to Court Administration in the amount of $3,300 to provide free drug screenings for participation in the Drug Court Program. Previous Action The Board of County Commissioners approved the grant award on 02/10/2009. Recommendation Staff recommends the Board of County Commissioners approve Budget Resolution No. 09-166 to setup budget for the Drug Court Grant which provides free drug screenings for participants in the Drug Court program in the amount of $3,300. I RESOLUTION NO. 09-166 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the St. Lucie County Alcohol and Drug Abuse Mini -Grant Program in the amount of $3,300. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 26th day of May, 2009, pursuant to Section 129.06 (d), Florida Statutes, that such funds are hereby appropriated for the fiscal year 2008-2009, and the County's budget is hereby amended as follows: REVENUE 183003-601-389700-6000 Court Administration -Teen Court $3,300 APPROPRIATIONS 183003-601-552000-6000 Operating Supplies $3,300 After motion and second the vote on this resolution was as follows: Commissioner Paula Lewis, Chair XXX Commissioner Charles Grande, Vice Chair XXX Commissioner Doug Coward XXX Commissioner Chris Craft XXX Commissioner Chris Dzadovsky XXX PASSED AND DULY ADOPTED THIS 26TH DAY OF MAY, 2009. ATTEST: BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY 1 7C6UNTY F C a R I D A TO: SUBMITTED BY: SUBJECT: BACKGROUND: AGENDA REQUEST ITEM NO. VI-D DATE: 5/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) BOARD OF COUNTY COMMISSIONERS PRESENTED BY Daniel J. Lutzke� CJ Human Resources/Risk Management Interim Risk Manager Catastrophic Inmate Medical Insurance Annual Policy See attached memorandum FUNDS AVAILABLE: 001-2300-531300-200 Inmate Medical Expenses (pending BOCC approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to purchase the Catastrophic Inmate Medical Insurance Policy with an annual premium of $88,506. COMMISSION ACTION: �) APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney DOMB Director ( ) N Budget Analyst (Da ' I S. McIntyre) Originating Dept. ( ERD ( ) (Daniel J. L ex (Marie Gouin) (Name) Human Resources/Risk Management 'r' �COUNTY MEMORANDUM TO: Board of County Commissioners THROUGH: Carl Holeva, Human Resources Director FROM: Daniel J. Lutzke, Interim Risk Manager T DATE: May 12, 2009 , SUBJECT: Catastrophic Inmate Medical Insurance Annual Policy ITEM NO. VI-D Background: The catastrophic inmate medical insurance coverage that has been in effect since May 1, 2003 protects the County from extremely large insurance claims involving incarcerated inmates. Claims such as kidney disease, heart ailments, severe trauma, etc., requiring surgery or long term in —patient hospital care can be very costly and this insurance coverage helps shield the County from such catastrophic claims. The broker for this coverage, Hunt Insurance Group, obtained quotes from various health insurance carriers and after review recommended a change of carriers from AIG/Lexington to UnitedHealthCare/OptumHealth. Risk Management concurs with that recommendation. At a better rate quote, the Optum Specific Stop Loss Health Coverage will provide both a higher Average Daily Maximum (ADM) per admission coverage and no overall annual aggregate maximum coverage. The combination of an increase in average daily inmate count from 1,439 last year to 1,484 this year, better coverage and a $0.01 rate increase resulted in a annual premium increase from $79,573 to $88,506. See Attachment "B" for our broker's discussion/explanation of the premium and $0.01 per day per inmate rate increase. Prison Health Services (PHS) acts as a third party administrator for prisoner health care and manages out -patient care and hospitalization of prison in -mates while paying for those services with county funds. The Catastrophic coverage reimburses the county after a per inmate Specific Deductible has been met. Attachments A. Hunt Insurance Group Invoice No. 146500 in the amount of $ 88,506 B. Communications discussing/explaining the rate increase of $0.01 per day. C. Hunt Insurance Group letter advising of coverage placement requirements. Previous Action N/A Recommendation Board approval to purchase the Catastrophic Inmate Medical Insurance Policy with an annual premium of $88,506. HUNT INSURANCE. GROUP, LLC. 6l &Hobbs 30 Mac 66 Maclay Boulevard South Tallahassee, FL 32312 Attachment A h i i b r o g a l & h o b o s- Mail to: P.O. Box 12909 • Tallahassee, FL 32317 Telephone: (850) 385-3636 Fax (850) 385-2124 ---------- I N V O I C E---------- St. Lucie County Sheriff's Office Invoice Date 04/30/09 4700 W. Midway Road Invoice No. 146500 Fort Pierce, FL 34981 Bill -To Code 8STLUCIE Client Code - 8STLUCIE Inv Order No. 8 * 1410 04 Named Insured: St. Lucie County Sheriff's office Amount Remitted: $ >rotuni tl'ds pnf L'On \ 41, yOUr payment. Make checks payable to: Hunt Insurance Group 8PASH Page: 1 ORIGINAL INVOICE Dan Lutzke Attachment B From: Ashburn, Pat [Pat.Ashbum@willis.com] Sent: Wednesday, April 29, 2009 4:16 PM To: Dan Lutzke Cc: Dunbar, David; Zellers, Naomi W Subject: RE: Inmate Medical Renewal Dan: Thank you for your quick response. I immediately put in a call to the company to check on this years rates. If you refer to the same deductible of $75,000 and (ADM) $8,000/$4,000 which the county has had for the past five (5) years, the rate has increased by $0.01. In reviewing the quotation, I see your concern as the quotation shows Rate per inmate, per day, when in actuality, it should show Rate per inmate, per "month." If you divide the $4.85 out by the number of inmates, by 365, it will work out to be $0.16. We have paid several substantial claims over the years and the $0.01 increase is a mild adjustment, especially in lieu of current medical trending costs. Another thing that impacted the rate is the inmate count from last year (1439) to this year of (1484). There is no Aggregate Cap and there is no Terrorism figured into the premium. Please review again and give me your thoughts. If there is anything else you have a question on, please do not hesitate to contact me. I look forward to hearing from you soon. Take care. Pat From: Dan Lutzke [mailto:LutzkeD@sducieco.org] Sent: Wednesday, April 29, 200911:58 AM To: Ashburn, Pat Subject: RE: Inmate Medical Renewal I did not receive any quotes with the prior communications. In reviewing the quotes, they are considerably higher than last years, a $6796 increase over the same option 1. The no aggregate is a plus. Call United and tell them they need to sharpen their pencils on this. We will waive the Terrorism coverage for this type policy. I am still reviewing these and will respond as soon as possible. We appreciate your efforts, Daniel J. Lutzke, CSP, CDS, ARM, ARM-P Interim Risk & Safety Manager St. Lucie County BOCC 2300 Virginia Avenue Fort Pierce, FL 34982 Ph. (772) 462-1783 Fax (M) 462-2361 UptumHealth,, April 30, 2009 Mr. David Dunbar Hunt Insurance Group d/b/a Hilb, Rogal & Hobbs 3606 Maclay Boulevard South Tallahassee, FL 32312 Re: Specific Stop Loss Coverage County: St. Lucie County Board of County Commissioners Effective: 05/01 /09-10 Attachment C We have approved the Specific Excess Loss coverage for the county listed above. The policy for St. Lucie County Board of County Commissioners will be issued upon receipt of our signed Application, Plan Document and applicable premium. Please let me know if you have any questions regarding this matter, and thank you for Choosing OptumHealth. Sincerely, Naomi Zellers; Senior Underwriter 3803 North Elm Street Greensboro, NC 27455 email: naomi.zellers(a)-OptumHealth.com Phone: 336-540-7662 ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2008-2009 DEPARTMENT: Parks and Recreation RECOMMENDED: IX IYES I INO I IREVISED DIVISION: Havert L. Fenn Center APPROVED: I YES I NO I REVISED EQUIPMENT: Cable Channel Modulator w/Computer I ADDITIONAL COSTS1 BUDGET AMOUNT: $2,675 X NEW REPLACEMENT I YES I NO During the initial cable installation, a cable channel modulator into the Comcast Cable system was requested by staff for the (10) television monitors within the Fenn Center. This system will allow staff the availability to post video/presentations from a rack mounted PC to the cable Community Channel, (Channel 79). PC can be accessed remotely through existing network which need to be configured by the St. Lucie County I/T Department. The Community Channel will have the capability of both audio and video and will be available to all the televisions within the Fenn Center that are connected to the Comcast cable system and tuned to the Community Channel (79). Funding for the purchase of this equipment is available from the Havert L. Fenn Center construction account. 3 ACCOUNT#: 129-1930-564000-2614 AGENDA REQUEST ITEM NO. VI-E DATE:5/26/2009 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Patti Raffensberger SUBMITTED BY: Parks & Recreation / Recreation Recreation Manager SUBJECT: Cable Channel Modulator for the Havert L. Fenn Center BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 129-1930-564000-2614 Parks & Recreation Fenn Center (pending BOCC approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of Equipment Request EQ09-033 in the amount of $2,675 for the purchase of a cable channel modulator for the Havert L. Fenn Center. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 County Attorney ( x ) CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB Director I� Budget Analyst Dan Mclnyre Originating Dept. (x) P-WP�4 Tra Briss (x) 09Axv Marie Gouin Robert O'Sullivan Parks and Recreation MEMORANDUM TO: Board of County Commissioners THROUGH: Debra R. Brisson, Director FROM: Patti Raffensberger Recreation Manager DATE: May 26, 2009 SUBJECT: Cable Channel Modulator for the Havert L. Fenn Center ITEM NO. WE Background: The Havert L. Fenn Center's current cable system does not have the capability to view current information and upcoming events. This information could be provided by, County Administration, Human Resources Department, Parks and Recreation Department and other county departments. The purchase of a cable channel modulator is needed to allow the public to view this information on the television monitors. The cable channel modulator was not approved in the FY 2009 budget. The funds are available in the Fenn Center budget. Recommendation: Board approval of Equipment Request EQ09-033 in the amount of $2,675 for the purchase of a cable channel modulator for the Havert L. Fenn Center. - __ I __ I- i c6tU,NT,Y If 1 0 R I D A AGENDA REQUEST ITEM NO DATE: VI-F1 05/26/09 REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin M#�r SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Fixed asset inventory -property record removal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to remove the attached records from the fixed asset inventory of the St. Lucie County Property Appraiser's Office. COMMISSION ACTION: ( APPROVED () DENIED () OTHER Approved 5-0 Coordination/Signatures Attorney County tto y ( X ) Dan McIntyre Purchasing (X ) _ 2��// - Sandra Morando CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Budget Analyst ( ) ERD ( ) (Name) (Name) cOUNTY F L O R I D A TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: May 12, 2009 Office of Management & Budget/Purchasing MEMORANDUM SUBJECT: Fixed asset inventory -property record removal ITEM NO. VI-F1 Background: Per Section 18.4 of the Purchasing Manual, staff is requesting authorization to remove the fixed assets, as listed on the attached Property Disposition Forms (pages 1— 8), from the inventory of the St. Lucie County Property Appraiser's Office. Recommendation: Board authorization to remove the attached records from the fixed asset inventory of the St. Lucie County Property Appraiser's Office. MG/sm Property # Dept. 402492 Property Appraiser workstations 402493 of° 402497 to 402500 It" 402501 If" 402502 It" 402503 of" 402504 It 402505 if 402506 It 402507 it 402508 if" 402509 if 402510 if" 402511 402512 " 402515 " 402516 " 402660 work units 402661 " 402662 " 402667 " 402668 402672 " 402677 " 402678 " 402679 402680 " 402681 " 402682 " 402683 " 402684 " 402685 401236 Lateral cabinet 402491 Shelving unit ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 5/7/09 1. INVOICE DATE (IF NEW PURCHASE) I 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) I 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # PROPERTY APPRAISER 4. LOCATION CODE ,,PAPROP 5. PROPERTY RECORD #'402491 TRANSFERRING TO OTHER DEPARTMENT? YES Q NO 0 k IF YES, DEPARTMENT NAME 6. DISPOSING OF YES @ NO 0 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) =1993 i 8. DESCRIPTION OF PROPERTY !SHELVING UNIT F 9. MAKE INUCRAFT 10. MODEL NUMBER 11. SERIAL NUMBER 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC. DEPARTMENT ED PERSON 5/7/09 DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. I INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 5/7/09 1. INVOICE DATE (IF NEW PURCHASE) 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) I I 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # PROPERTY APPRAISER 4. LOCATION CODE IPAPROP -^ 5. PROPERTY RECORD # 1401236 TRANSFERRING TO OTHER DEPARTMENT? YES Q NO Q IF YES, DEPARTMENT NAME 6. DISPOSING OF YES NO 0 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 8. DESCRIPTION OF PROPERTY `LATERAL CABINET 9. MAKE JADAPTAFILE 10. MODEL NUMBER I 11. SERIAL NUMBER 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC.) DEPARTMENT H ZED PERSON 5/7/09 DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 5/7/09 1. INVOICE DATE (IF NEW PURCHASE) a t 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # PERTY APPRAISER 4. LOCATION CODE IPAPROP 5. PROPERTY RECORD # !SEE ATTACHED TRANSFERRING TO OTHER DEPARTMENT? YES 0 NO 0 IF YES, DEPARTMENT NAME 6. DISPOSING OF YES Q NO 0 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) 1993 8. DESCRIPTION OF PROPERTY ;MODULAR WORKSTATION 9. MAKE ':STEELCASE 10. MODEL NUMBER 11. SERIAL NUMBER 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC.) 5/7/09 DEPARTMENT F�EA6ZOR &UTII ORIZED PERSON DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION 0 0 0 0 O O O 0 C, (S O C) M 0 0 0 N N N N N N N N i :N N N N N (n (n (n Cn In Ln Ln L� .b a O O O O O O O O CD �C C) Cn X� W N H O co J W N H I� N N N N N N N 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 (n O O O O O O O O O O O Q O O 1 p O O p O p p p C C C C C C C C C C tD © a a r r r r r r r r r r' r r r r r C > >� I > > H E E E E E E E E g E E E E O O O O O O O O Q p O O O O C (cn Cl) In W Lo (xn ((nn (xis [b w (xn w m Cl) Cl) H H H H H H H -3 -3 -A -3 �3 � f,'*.i �L3 H H H H H -3 H H H H H H �3 J 1 H H H H H H H H H H H H H V4 F-I H H H O O O O O O O O o O m 0 0 0 0 t z z z z z z z z z z Z z z (n (n (n (D (n In (n In H H H H H H H f-3 txl m m m t-I t'l r J m h7 h7 r+l m m t'l m m > > > �;o > b b > (n In En In (n m m W N O O O N 13 H t*7 C) to H z N H t z 1 �b a 1 , 1 i I 1 q I i W W W W W W W W G) w W (-<) W W W W W ll�'J N O N N O fv O O O O O O O O O O O O O O O O O .0 .d t'O (n m (n c I I I I I I I 1 :1 1 1 I. 1 1 1 1 1 1 1I 1 1 1 1 Cn [n . (n (D (D (n (n Gn GJ (n . N . (n Cn CD W (Y) � (� 4 C4 r l r�7 r l t'7 (Tl rh iTl tT1 ttl th m rh t l M m m t'7 Gil t?:l ro t1l > > t�J ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro ro Z z F' F-' W I-F' F-' r Fj lD lD l0 ID �o ID lD �D lD f.D t�D "D lD �D tD ID lD ID t0 l0 lD to lD to lD lD ID lD to to lD ID lD tD �D lD lD lD lD kD l,D \D lD .o l0 lD op W W W W W W W W C.) w W W W w W W f.) W W (iJ hJ O O lb f I � N N N N N N N rJ N N N N N IJ 01 W r N F-� F-d1I Cn N N N N N tJ N N fU N N tJ N N n O .a Co Om m F-? G) n O C) Gl 01 G) M n C) C) Gl m C) J J H N F-� Ol W J' m Ud 0) a) m OD Cn OJ (D Oo W m m m W CO N m O Ct1 Q C) W O co co of 0] 07 co m W m m CJJ G 07 I [V IU J 6 !-? co O O O O O O 0 O 0 O 0 0 O G) DJ 0 O 0 Uf C1J O W 6 ft ro H x p (n H b cn r �l c L.Hn O (n H n t-I H Hzn 0ma z z z m O K 10 K zIn0 a0z 1-1 0 O H z I N O O co ro C1 r7 r N C :n 71 W 41 o c N N m p. tv o N o N O N o N O N e f�J o N 0 N 0 N o N O N O Cl C rn OD J (,-,t lr m m N C) is r C\ Ci O Ln r m Cn r Ln N .b Ln f4,- w Ln r N 1-1 r H s r O Ln O �o L/ o CO N N �o �o E E O O x x c c z z H H H H iJ N N N N N 'p lD l0 lD l0 l0 0 0 C x1 p O s x x x c c C C C: c C ;pl x x m cn 13 1 H H H H �0 0 zz r H i r r H i r H H r r H ko s m I I I � '.0 'D "D 'D �oI ID � �oio io i �o ko I �o i � ID � ID � m � m �o a i ( 1t N N N N N O O 00 O O O 0 O O 0 C: c c c C O O O O O x x �o �o x co m CT) Cl) co H H H H H z z z z z En Lo to &) m (D CD cj� E H H H H H H Cr7 m m t[7 m t J M M m > > > > > > > in to to to cn to to I th t J p7 �+7 t�] C�7 C'] tl7 C'7 I t I f I t I I i I s I t I I 7 � co Cn co 4) UJ (In cn [n cn - 7 m m t=J �H1 m H H H � � 0 t' r t� r r C y m n b n n n 1 7 t J h7 C t 7 t�f7 C» [f] Cn tin Cl) } ( j C7 to DI ' [� IIIJ N N NN N f}J N N N W W W w W W w w W J J J -�1 -i.3 J j J J J O O O O O O O O O i > > b � C m (j, Qb �o io �D o 0 0 o io io �o o io �o �o �o io �o ,o lb n b o �o m �p �o io io �o W w W w W w w w W I I i I N N `J [V N N N fJ N IV I J 1 V' rU lrJ '9 i� In Ut W N fJ f fV N hJ fJ N N I Vt Ut Cn Ut (j't C O W m m m dl m m Cl Cl C1 I Ut Ut C{t C t L{1 cn r r H O] m IA m co m O m co I .3 1 N N N) I fb ^b W W W O m m m CO co m m co I of m O O C O 116O O N O O O O O O C 0 0 1 H X � o � 3 cn x m C t7 t' H n OcnH n to + C O zzz En O K 10 r-C I C ttl > to zm0 n > m0�u r] 0 0 r I C4 CD I N O m "0 :>y C. r N C C to -� ST. LUCIE COUNTY PURCHASING DEPARTMENT REPORT OF ACQUISITION/DISPOSITION OR TRANSFER OF PROPERTY TODAY'S DATE 5/7/09 1. INVOICE DATE (IF NEW PURCHASE) I j 3 2. ACCOUNT NUMBER USED TO PURCHASE ITEM (IF NEW PURCHASE) 3. GOVERNMENT NAME, DIVISION, BUILDING AND ROOM # {PROPERTY APPRAISER i 4. LOCATION CODE IPAPROP 5. PROPERTY RECORD # ';SEE ATTACHED TRANSFERRING TO OTHER DEPARTMENT? YES 0 NO IF YES, DEPARTMENT NAME 6. DISPOSING OF YES e NO 01 I f u 7. YEAR ACQUIRED (IF TRANSFERRED/DONATED/TRADED, ETC.) j 1994 8. DESCRIPTION OF PROPERTY IWORK UNIT 9. MAKE )ISTEELCASE 10. MODEL NUMBER 11. SERIAL NUMBER 12. METHOD OF DISPOSAL (IF DISPOSING OF: JUNK, SURPLUS, SOLD, TRADED, ETC.) DEPARTMENT ZED PERSON 5/7/09 DATE THIS FORM IS TO BE USED FOR ALL CAPITAL EQUIPMENT PURCHASED, DISPOSED OF OR TRANSFERRED FROM ONE DEPARTMENT TO ANOTHER. A. WHEN PURCHASING AN ITEM, FILL THIS FORM OUT, ATTACH TO THE. INVOICE AND RECEIVING COPY OF P.O. AND SUBMIT TO FINANCE FOR PAYMENT, FINANCE WILL SEND TO PURCHASING. (IF YOU ARE NOT SURE OF ANY PART OF THE INFORMATION REQUESTED, YOU WILL NEED TO CALL THE VENDOR). THIS INFORMATION IS EXTREMELY IMPORTANT FOR THE FIXED ASSET RECORDS. B. IF DISPOSING OF OR TRANSFERRING AN ITEM, FILL OUT FORM AND SEND TO PURCHASING. INTRANET:PURCHASING FORMS:PROPERTY DISPOSITION z" O O O O N N J �1 m m 01 D o o O o 0 0 0 0 C) 0 0 0 17.1 N N N N N r�j N N N N N m m m (n (n up (n cn :n L� r_n J N N N N N N N N N N 7 l0 lD �D to to �p lD lD lD lD lD i > O O O O O O O O O O O O J Z7 � zl O p p p p O O p c c c > > > yr y ry z z z i H H H 3 H H H E E £ E E E E £ E Q x x x co 1 13 L3 -3 13 13 -3 -3 H H H H H H H H H H H H 0 H H H H F-i o � H o X- r 7 D x. i H ,o w 'm r ,D I io x H I kD I �D 1 a, ! H � ko x I H "D ko Im r �o � N j �o j H ,D ,o H k I ,D N H �o ,D rl H H � ,o ,D ,o JI .a I I i f Cn En Cf] m (n W W (n W H H H H H H H H h7 h7 ] M M t 1 M t 7 m r r r r r r r C) n :0 � > > > > > > co to to to (n m to cn r� vi m m m 1 I i !n W Cn (n m do c O (6 W W w m [7l H H H H H H H H H H q�7 h7 L'7 t'7 Lo n v-) (fin In U) M n y0 n n n to t� 7 to t 7 bi ccn t�i ccn Cf) In I l to ' M � � I N N UJ RJ N N N N N 'r N N N W W W W w w w w W O O O O O O Y b v y > y v cn m 'V ro > > m cn cn cn to to cn CIO C'7 3� 77 zr 7� x w 10 ro ro ro ro ro ro ro ro t I,-' r r F-' L� r F� H r H H H 1� H r r r r H I v o yr (o Qb o u p ip �o 'D o �o yr �o �o �0. tD �o �.D �o �o �.o I lD �O l0 co to I9 lD to lD lO X, W I N t,) N IJ I L 1 ,' I lD w V' Vr 'V 0 I9 �D (n Ln W N CJ [rJ [V N tJ N N [J Cn (n ltt (3': Is (n Is rs O O w m m C� m m 0) m 0-) m I U (n (J1 Ch Cn Cn (in (.n In r H r m m W m m CD m O7 m I [V N N N N N IV fIJ ^J W W W m m m m m m m m m m cc co m m m m m C 7 m Ch O O N O O O O O O O O O I 7 I H I 3 [xrJ I r J p Cn L7 H x r H n O to H C) t=s + C O °zzz co 0 m�d 10 K I n co m0 �v O H I z I N O O m 2 ;t t" r� C u t=7 CD ���--- U O O O O O O O O O H Q N w W J `J N N N N N N N N N N N (r.7 m n �c is D O n J s m s s m m s s p N N ()1 m m m tD m m m J J J 1 I--3 tp W W N H O to m J I H H K (i 1 I i 1 0 o r C)m J 1 z o I H ro j N N N N > a (n U U'� QJ N O �O l0 lD l0 l0 to iD lD �D lD lID I - 'd I LTJ 0 o C n In 6 m W n m h7 Ln j N (n E :E E :E x :E :2 £ :2 E £ i V '17 :U h ri O >n w o o O (D,D x) z ro O O 0 O 0 O 0 O O b O I C 1 J b 0 V) E- O a b o o C$ 00 O Lo m 7a ,o w ;o "a ,a Z) z ;o Ilk H i t7 �-3 H n 4 o N Z n O fV 0 H y x x x x x x x x x x T i n ro Ln[J 0 nw0w0 mn2 c� z> > m ro C O { O w Q7 H MH M w z z z z z z z z z z 1 'D 'D { ; O n to o "ClT'O' o ` H H H H H H H H H PH H 1 H (D x 0 V' o n7 H H H H H H H H H �H H I H n K C) Ilii C.r 0 I Z K I i CA H W H o ) ! O R [T7 Ca 1 ov ro m I w ftl C) H b x? (n ro z [-f C C y C7 H LD D Lo LD Lo LD Lo LD c ID LD I C7 cn C) - C K i O I4-I f4-I ['�] H a m a � m ,ten ` i j H OBI [7 x I H H E > � zou' u' > m I mr Y c C:K; m O x tic n0 Nj I t7HH 1 I £ I n ['] H z I p 7cn 0. i ; I C) I 'b H ova zzz Lo ! I ['70 K I KD K I I z(Ln0 I n � { i i m0� i 4 I z 1 N 1 0 I o m W n ! O cb eo 3 cn (n Cl) m (n In Cl) In (n (n in I (n xm ,'r1 H H H H H H H H H H H I C+] Lin N ! C) HO IV C 7 m N m ['7 LT] lT] ['] (*J &I t 7 1 H N w Cr r Ir r r r r r k C 1 y o o o 0 z n n n n n n n n n n n I C o ro ? 0 0 ro H > 9' > > > > > > b b I n i m I (n (n (n in Cn (n (n (n (n Cl) f/) m I N cn C rn to th N m m m m Lro ( I n E ro p 1 O Id 4 s 6 { I z I � H tiJ (+•) W w w w lJ (iJ O ri W N N N N N N N N N !u N I d o [n Ln O o O o O o m ri o J J J J J J J y 1 ,t I (n CD en w31 I I I 8 I I H [?7 t1i m t') tr7 �'J (n q b I C=7 ro ro m m ro ro ro ro � � � ro ro ro ro ro ro ro ro ro ro ro I 1 I i 1I I I I I I I I I I 3 1 I C F-' W H F' H Fr H H H F-' !71 I C) io �o 110 �D Lp to %o b D u D Lo �o �D ko �o �D ib v 1 O O cD to to lD lD to tD 1D l0 to l0 LD l0 1 O to N m m (b m m do w U'I N p I ` I o D H LP �j co m > l0 to to O7 J J (((i��n Ol lD l0 lD �D �D �0 l�J lD I C) CID O tV 61 a i0 Ln H w lD al m Ln Ln Ln Ln Ln Ln Ln Ln Ln Cn ul I C LT7 o J Ln U tD b O O O Cn N a Ln Ln Ln Ln Ln Ln Ln Ln Ln (n In I > O O O) -O O O G W W O O yr O W N N N N N N N N IjJ t i I C Lr' 0 m O W m CD m m m m m m co m I (=7 Ln COUNT 7%� -F-1 RvI -D-A# TO: SUBMITTED BY: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Office of Management & Budget/Purchasing ITEM NO. VI-F2 DATE: 5/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X ) PRESENTED BY: Marie M. Gouin Director SUBJECT: Contract No. C09-01-105 with Innviron Corporation for leachate pre-treatment system BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval to cancel contract C09-01-105 with Innviron Corporation and authorization to re -advertise a request for proposal to design, build, own and operate a landfill leachate pre-treatment system. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB �CCounty Attorney ( X) c• Budget Analyst ( X ) Dan McIntyre OtaWonna Johnson Purchasing ( XN\-1-1 Solid Waste ( X) t Desiree Cimino Leo Cordeiro NT F L 0 R I D _A= TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: May 26, 2009 Office of Management & Budget/Purchasing MEMORANDUM SUBJECT: Contract No. C09-01-105 with Innviron Corporation for leachate pre-treatment system ITEM NO. VI-F2 Background: The St. Lucie County Baling and Recycling Facility generates approximately 30,000 gallons of leachate per day. This leachate is pumped by a force main sewer line to the Fort Pierce Utilities Authority (FPUA). The leachate is mixed with the nearly four million gallons of waste water FPUA receives daily. It is treated to the Florida Department of Environmental Protection specifications and it is injected down a deep well for disposal. Rules have become more stringent on waste water treatment plant operators that accept wastewater from industrial generators. These changes have caused the Baling Facility leachate to be out of compliance with the new guidelines. The Baling Facility is currently under a consent order with FPUA to implement a plan which will bring the leachate into compliance with all permit conditions. This consent order also contains a timeline in which this will be accomplished. The consent order requires that a pretreatment system be installed to achieve this requirement. The County entered into a contract with Innviron to design, build, own and operate a landfill leachate pretreatment system. The County has been notified that Innviron Corporation was unable to secure the required public construction bond. Previous Action July 1, 2008 - Board authorized permission to advertise. August 27, 2008 - Responses to RFP No. 08-053 to design, build, own and operate a landfill leachate pretreatment system were opened. One proposal was received; 893 companies were notified and 37 documents were distributed. October 14, 2008 - Board approved award of RFP No. 08-053 to design, build, own and operate a landfill leachate pretreatment system, to Innviron Corporation. Recommendation Board approval to cancel contract C09-01-105 with Innviron Corporation and authorization to re - advertise a request for proposal to design, build, own and operate a landfill leachate pre-treatment system. C ITEM NO. VI-F3 F L R -=I Q-A ;- AGENDA REQUEST DATE: 5/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Contract No. C08-10-558 with Cliff Berry Incorporated (CBI), for leachate transportation and disposal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 401-3410-534000-300 Solid Waste Other Contractual Services (pending BOCC approval) PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval to cancel contract C08-10-558 with CBI, due to violation of Section 7.7 Public Entity Crimes of the St. Lucie County Purchasing Manual and authorization to advertise an invitation to bid for leachate transportation and disposal. COMMISSION ACTION: CONCURRENCE: (� APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney ( X) Budget Analyst ( X) Dan McIntyre Ta onna Johnson Purchasing ( X) "' c\� Solid Waste ( X ) Desiree Cimino Leo Cordeiro Office of Management & Budget/Purchasing iCOUNTY • R I D A MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director W\"' DATE: May 26, 2009 SUBJECT: Contract No. C08-10-558 with Cliff Berry Incorporated (CBI) for leachate transportation and disposal ITEM NO. VI-F3 Background: St. Lucie County and Fort Pierce Utilities Authority (FPUA) entered into an Interlocal Agreement in October 1994 for the treatment and disposal of leachate from the St. Lucie County Landfill. The requirements placed on FPUA by the Florida Department of Environmental Protection for the discharge of treated wastewater into their deep injection well have substantially increased. At the present time, the landfill is under a consent order from FPUA for non-compliance with our permit conditions on leachate constituents. Tropical Storm Fay produced a rainfall event of 12.80" creating 9.8 million additional gallons of leachate. This event caused FPUA to request that the landfill cease pumping leachate to the plant as it was causing major upsets. To date, we have trucked approximately four million gallons of leachate off site for disposal. In December 2008, CBI was convicted of two counts of grand theft and two counts of fraud in Dade County. On March 5, 2009, CBI was placed on the Excluded Parties List System, a site provided by the General Services Administration (GSA) for the purpose of providing information on parties that are excluded from receiving federal contracts (Attachment A). Previous Action October 28, 2008 - Board approved contract with CBI. Recommendation Board approval to cancel contract C08-10-558 with CBI, due to violation of Section 7.7, Public Entity Crimes of the St. Lucie County Purchasing Manual and authorization to advertise an invitation to bid for leachate transportation and disposal. Excluded Parties List System Attachment A Search - Current Exclusions Resources > Advanced Search Results Results 1 - 6 of 6 > Search Help ---. _�-- -v --. > Multiple Names = Search Results for Parties = > Public User's Manual > Exact Name and SSNtTIN Excluded by - > FAQ > MyEPLS - Partial Name: cliff > Acronyms > Recent Updates 3 As of 18-May-2009 3.06 PM EDT > Privacy Act Provisions - Save to MyEPLS > News View Cause and Treatment Code = Descriptions _ Page: 1 Reports > Reciprocal Codes > Advanced Reports > Procurement Codes a Name CLIFF BERRY, INC. > Recent Updates > Nonprocurement Codes Classification Firm > Dashboard Exclusion Reciprocal Agency & Acronym Information Type Description none Archive Search - Past Exclusions _ Cage Code 09EX2 -_ > Agency Contacts > Advanced Archive Search > Agency Descriptions Address(es) — > Multiple Names > State/Country Code Descriptions Address 851 ELLER DRIVE, FORT > Recent Updates LAUDERDALE, FL, 33316-0000 L DUNS 071303317 OFFICIAL GOVERNMENT USE ONLY Contact information CT Action(s) - > Debar Maintenance - > Email: suoport@epIs.gov > Administration - Action Date - Termination 05-Mar-2009 Indef. gRjspommene�ls gov_ > Upload Login - Dam > Phone: 1-866-GSA-EPLS CT Code Al - 1.g6fi 472-3757 Agency DLA Y Agency POC DLA Contacts EPLS Create 06-Mar-2009 = Date EPLS Modify -_ _ Date Action Date 05-Mar-2009 = Termination Indef. Date CT Code J1 Agency DLA - t Agency POC DLA Contacts r EPLS Create 06-Mar-2009 Date s EPLS Modify Date Action Date 04-May-2009 - Termination 04-Mar-2012 = _ Date CT Code A = Agency DLA Agency POC DLA Contacts - EPLS Create 05-May-2009 Date EPLS Modify = Date Page 1 of 5 https://www.epls.gov/epls/search.do 5/18/2009 Excluded Parties List System Attachment A Action Date 04-May-2009 Termination 04-Mar-2012 Date CT Code J Agency DLA Agency POC DLA Contacts EPLS Create 05-May-2009 Date EPLS Modify Date Address(es) — Verify Street 1 Verify Street 2 Address(es) — Verify Street 1 Verity Street 2 Page 2 of 5 SR https://www.epls.gov/epls/search_do 5/18/2009 Excluded Parties List System Attachment A Search - Current Exclusions Resources > Advanced Search > Multiple Names > Exact Name and SSN/TIN > MyEPLS > Recent Updates View Cause and Treatment Code Descriptions > Reciprocal Codes > Procurement Codes > Nonprocurement Codes Agency & Acronym Information > Agency Contacts > Agency Descriptions > State/Country Code Descriptions OFFICIAL GOVERNMENT USE ONLY > Debar Maintenance > Administration > Upload Login Important Notice to EPLS Users Beginning January 20, 2009, the EPLS web site will be updated to disallow the use of SSL (Secure Socket Layer) version 3.0 for secure connections. Once the site is updated, TLS (Transport Layer Security) version 1.0 will be the only supported protocol for secure connections to EPLS. Introduction This World Wide Web site is provided as a public service by General Services Administration (GSA) for the purpose of efficiently and conveniently disseminating information on parties that are excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O. 12689, 48 CFR 9.404, and each agency's codification of the Common Rule for Nonprocurement suspension and debarment. Security Notice This system and related software and equipment are intended solely for the communication, transmission, processing, and storage of U.S. Government information. For site security purposes and to ensure that this Web site remains available to all users, GSA monitors network traffic to identify unauthorized attempts to upload or change information or to otherwise cause damage to the site. Anyone using this Web site expressly consents to such monitoring. Unauthorized attempts to modify any information stored on this system, or to Page 3 of 5 > Search Help > Public User's Manual > FAQ > Acronyms > Privacy Act Provisions > News Reports >Advanced Reports > Recent Updates > Dashboard Archive Search - Past Exclusions > Advanced Archive Search > Multiple Names > Recent Updates Contact Information > Email: su000rf eols.gov e s-cscomments a-eptq.gQy > Phone: 1-866-GSA-EPLS 1-866-472-3757 https://www.epls.gov/ 5/ 18/2009 Excluded Parties List System Attachment A defeat or circumvent security features are prohibited and may result in criminal prosecution. If monitoring reveals evidence of possible criminal activity, such evidence may be provided to law enforcement personnel. Privacy Notice The Excluded Parties List System (EPLS) includes information regarding entities debarred, suspended, proposed for debarment, excluded or disqualified under the nonprocurement common rule, or otherwise declared ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits. This information may include names, addresses, DUNS numbers, Social Security Numbers, Employer Idenfification Numbers or other Taxpayer Identification Numbers, if available and deemed appropriate and permissible to publish by the agency taking the action_ Please be aware that although GSA operates this system, individual agencies are responsible for the timely reporting, maintenance, and accuracy of their data. Since every attempt is made to adhere to all applicable laws and regulations, any concerns regarding information contained on the EPLS, should be addressed to the acting -agency, in accordance with the information provided via link on the Web site under the "CT Action" field. Pursuant to applicable authorities, a Privacy Impact Assessment has been conducted for this system and Privacy Act System of Records GSA/Govt-8 applies. All entities listed in the EPLS have been notified of this publication and have been given the opportunity to be heard. The information available on the public EPLS has been deemed publicly accessible, and therefore, does not require User ID and/or Password protection. The EPLS does not display SSNs or an excluded individual's residential information to public users. Users employing the "Name and SSN/TIN" search or users who verify a residential address after a "Name" Page 4 of 5 https://www.epls.gov/ 5/18/2009 Excluded Parties List System Attachment A search will not receive stored protected data if a match is found. Alternatively, EPLS will identify only whether or not matching results were found based on the name and SSN/TIN or residential address data entered by the user. This web site does not automatically collect personal information about those who access it. It collects summary information used for statistical purposes to assess interest, validate and improve design, and identify performance or problem areas. Users should have no expectation of privacy while using this system or any material on this system. At your specific request —through the MyEPLS option, persistent "cookies" will be used to store search criteria and results on the accessing computer. These cookies will contain no privacy information. Disclaimer for EPLS Information As all information provided through this site is public, it may be distributed or copied. While GSA believes the information to be reliable, human or mechanical error remains a possibility. Therefore, the Government does not guarantee the accuracy, completeness, timeliness, or correct sequencing of the information. Neither GSA, nor any of the Federal sources of the information, shall be responsible for any error or omission, or for the use of, or the results obtained from the use of, this information. - SA. v E-,GOV Page 5 of 5 https://www.epls.gov/ 5/18/2009 r ITEM NO. VI-174 DATE: 05/26/09 91-1. M-W 41 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director r I M . SUBJECT: Amendment to contract for County fire sprinkler system maintenance BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-7510-534000-700 Fenn Center — Other Contractual Services PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of an amendment to contract C06-04-408 with Life Safety Systems, Inc. adding the Havert L. Fenn Center and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: ( APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Coordination/Signatures CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB County Attorney ( X) Budget Analyst (X) !:;I tuL. Dan McIntyre 'Patty Marston Other (X) ` ERD ( ) Melissa Simberlund (Name) Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director w� DATE: May 26, 2009 SUBJECT: Amendment to contract for County fire sprinkler system maintenance ITEM NO. VI-F4 Background: In 2006, St. Lucie County entered into a contract with Life Safety Systems, Inc. to provide continuing fire sprinkler system inspections, testing, and maintenance for County facilities. The Havert L. Fenn Center was not included on the original list of facilities because it had not been completed. The Fenn Center can be added to the contract for $75.00 per inspection for hood fire suppression system inspections and $10.00 per link for the annual fusible link replacement. Previous Action April 11, 2006 — BOCC approval of contract January 22, 2008 — Amendment adding Clerk of Courts Building August 12, 2008 — Amendment adding Logistic Center February 24, 2009 — First extension of contract Recommendation Board approval of an amendment to contract C06-04-408 with Life Safety Systems, Inc. adding the Havert L. Fenn Center and authorization for the Chair to sign documents as approved by the County Attorney. 05/08/2009 11:08 7724621940 PARKS ADMIN SLC PAGE 02/02 AY-06-2000 WED) 12:43 P.001/001 NEW=7SQ.'s $..,'iJV_ ,�FAr.'t M,Olit�iREis'R p►�aigC7 �T„ LU�IIiE .FL �Cq'�5:3 do IF IrAfmiBa br72�a44—dal? PROPOSAL SUBMTTED TO: AAP,L'RONY ALLU NAME: SAINT IMIX C=Mr PORCBASING PH: 772 462-1519 DATE: 5/6/09 FX: 772 462-122$ JOB NAME: SLC HAVERT L FERN CENTER STREET: 2300 VIRGINIA AVE. STREET: 2000 VIRGINIA AVE CITY: FT. PIERCE STATE: FL, 34982 CITY: FORT PIERCE -STATE., FL, 34982 ESTIMATES FOR: SEMI-ANNUAL HOOD FIRE SUPPRESSION SYSTEM INSPECTION TO BE ADDED TO TERM CONTRACT BID #0&036. SEMI-ANNUAL HOOD FIRE SUPPRESSION SYSTEM INSPECTION FOR THE SUM OF.._._._._..,.W.,,,.,,_,_,,,,,, 75.00 PER INSPECTION ANNUAL FUSIBLE LINX REPLACEMENT FOR THE SUM OF $10.0 0 PER LINK pqY a hereby medeoa a to Eurni h�,and install ll PetA erjaf s— 00=10te and in Accordnnae With too Abby, opealEioatione shall be, aomplgted in a woxkmanilka mennor AOOOrdl SCandar . A11 ua, An Ja 4uartton Co be a9 lnvolvi n9 to sCgndard pzectlCAs. Any alterati��n or specified, ntl, cork rxl extra aoetn. wt11 be c�cncuted only upon wplttan orders. And Will bgepmo an extra char rdcviation Lion ent! estimate. All nproomentm contingent upon acceptance witnin 30 Onya and is void therearker the qugd and above d:nc estimate. Llulto Of CcntrACCDr's Llnbii.ity. She at the option of the ity forgthe of persons in the prot"tad ptamicea and foriprotach nc against properte cu&tcmemy x103ona the ogle r�Ponoibili[y for the lies qnd health ce,latlno both Co him own property loaeae due to edrkluit ,ontraY in tlfq pmtccicd Dzemiaea person o= prpperty or to that e� others. it la t►,rictOLA agreed S"n Contract le net Protected Prle sea pornonal Injury ar gkhCs losses which are allogod to be caused by the lmpzoper operation oe Chp system, Nnett�r due t0 delecror tq in the pygt.m or nCt3 or amiasioRD DL the Contractor in receiving and rcupondino to alArm IFiejnaln. The PArblc;r farther agree. that the CentpnCher iv net an Insurer And thNt insurance, is any, o4varinc ouch pelannsl injury and other lenpe. be obtained by Cnstamer. IL, net withstanding use above gploomenta, odors mould seise any liAbhtty on the pare er the Contractor, such liability shall be limited to an amount of 0750.00. No WARRANTY' THE CONTRACTOR DO= NOT MAKE ANY REPRIR6NTATXON OR WAAPANYY xNcLuDjpV ANY IMI�a,zBp SWARANTY OF MENCHJINTADiLI17 OR TITNPRO TRAT THE 8 hICHt T : BRVLCE SOP PLIED MAY IiCT DE COMPRO?Q$EDr ON THAT T1iE ':SCa"PRl1, ON dXFZ CEO STILL �N 6U6RY AB I ITT OR TiSC RROTECTION FOR wtllcrt IT zc zNTENpEp, LP Authorized Signature 7 aT0 tI171M (�S. LSCtl 6F-L017 [wCe; ����� The 'bona a no A, 3orizedca jOnq ovr. and Wnditione ate haroby accepted, You Ape authorized to do the wrk a3 apeclllnd, CAyadenc 4111 be rxddo no authorizzu abdvr,. AccepCed By Date State Certifled Fir- PratecbOn Contractor License 073406400041999 State Certtfled Fine Alarm Contracttr Ucense #E1t-0001037 Page 1 -COUNTY -- F L o it L D_A AGENDA REQUEST ITEM NO. VI-F5 DATE: 05/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin }�n SUBMITTED BY: Office of Management & Budget/Purchasing Director 1 V SUBJECT: Amendment to contract for County pest control services BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-7216-534000-7106 Aquatics —Other Contractual Services PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the ninth amendment to contract C06-07-407 with Hulett Environmental Services, adding two locations (Lakewood Park Pool and Ravenswood Pool) and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: r Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB 1 County Attorney (X) Budget Analyst (X) Dan McIntyre 1 Patty Marston Other (X)KS Melissa Simberlund ERD ( ) (Name) 7CiiUNTY >��o>r>� TO: Board of County Commissioner FROM: Marie M. Gouin, Directors DATE: May 26, 2009 Office of Management & Budget/Purchasing MEMORANDUM SUBJECT: Amendment to contract for County pest control services ITEM NO. VI-F 5 Background: In 2006, St. Lucie County entered into a contract with Hulett Environmental Services to provide continuing pest control services on a monthly basis for County facilities and buildings. The Lakewood Park pool/building and the Ravenswood pool/building were not included on the original list of facilities. They are experiencing ongoing pest control issues. These facilities/buildings can be added to the contract for $15.00 per month each for a new contract total of $18,350.64 per year. Previous Action July 11, 2006 — BOCC approval of contract August 28, 2007 — First amendment to add Guardian Ad Litem October 9, 2007 — Second amendment to add Open Space Pool and Tradition Field January 8, 2008 — Third amendment to add the new Clerk of Courts Building May 5, 2008 — Fourth amendment to delete Clerk of Courts, Depot Drive and Orange Blossom Mall, to add Clerk of Courts, Rhode Island and exercise the first one-year renewal option May 22, 2008 — Fifth amendment to add St. Lucie County Logistic Center August 12, 2008 - Sixth amendment to add 3 Parks locations (Lawnwood Maintenance Building, Parks Office Building and Lakewood Park Regional Maintenance Building) February 10, 2009 — Seventh amendment to remove the Ft. Pierce Community Center and add the Havert L. Fenn Center April 14, 2009 — Eighth amendment to add Central Services Garage and Fuel Pumps Recommendation Board approval of the ninth amendment to contract C06-07-407 with Hulett Environmental Services adding two locations (Lakewood Park Pool and Ravenswood Pool) and authorization for the Chair to sign documents as approved by the County Attorney. C06-07-407 NINTH AMENDMENT TO JULY 11, 2006 CONTRACT BETWEEN ST. LUCIE COUNTY AND HULETT ENVIRONMENTAL SERVICES THIS NINTH AMENDMENT, is made and entered into this day of , 2009, by and between ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County") and HULETT ENVIRONMENTAL SERVICES or his, its or their successors, executors, administrators, and assigns (the "Contractor"). WHEREAS, on July 11, 2006 the parties entered into a contract for Pest Control Services; and WHEREAS, on August 29, 2007 the parties executed the first amendment to the Contract adding one (1) location (Guardian Ad Litem); and WHEREAS, on October 9, 2007, the parties executed the second amendment to further amend the Contract adding two (2) locations (Open Space Pool and Tradition Field); and WHEREAS, on January 8, 2008 the parties executed the third amendment to further amend the Contract adding one (1) locations (New Clerk of Courts Building); and WHEREAS, on May 5, 2008 the parties executed the fourth amendment to the contract to deleting two (2) locations (Clerk of Courts - Depot Drive and Orange Blossom Mall), adding one (1) location (Clerk of Courts - Rhode Island), and exercising the first one- year renewal option; and, WHEREAS, on May 22, 2008 the parties executed the fifth amendment to the contract adding one (1) location (St. Lucie County Logistic Center); and, WHEREAS, on August 12, 2008 the parties executed the sixth amendment to the contract adding three (3) Parks locations (Lawnwood Maintenance Building, Parks Office Building, and Lakewood Park Regional Maintenance Building); and, WHEREAS, on February 10, 2009 the parties executed the seventh amendment to the contract removing the Ft. Pierce Community Center and adding the Havert L. Fenn Center; and, WHEREAS, on April 14, 2009, the parties executed the eighth amendment to the contract adding Central Services Garage and Fuel Pumps; and, WHEREAS, the parties desire to further amend the contract to add two (2) additional locations (Lakewood Park Pool and Ravenswood Pool). NOW, THEREFORE, in consideration of the mutual promise contained herein, the parties agree to amend the Contract as follows: Page 1 of 2 C06-07-407 1. Paragraph 7. CONTRACT PAYMENT shall be amended to read as follows: 7. CONTRACT PAYMENT The County shall pay the Contractor for the performance of this Contract and completion of the project in accordance with the Contract Documents, subject to adjustment by change order, the total amount in current funds being: $18,350.64 (eighteen thousand three hundred fifty and 64/100 dollars) per year as further described on the Bid Form attached as the Amended Exhibit "A". 2. The Bid Form Bid #06-068 Pest Control Services (Exhibit "A") to the Contract is hereby amended and attached hereto and made a part hereof as Amended Exhibit "A" Bid Form - Bid No. 06-068 Pest Control Services. 3. Except as amended herein, all other terms and conditions of the Contract shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Agreement upon the terms and conditions above stated. ATTEST: DEPUTY CLERK WITNESSES: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS COUNTY ATTORNEY HULETT ENVIRONMENTAL SERVICES BY: Print Name: Title: Page 2 of 2 AMENDED EXHIBIT "A" BID FORM - Bid No. 06-068 Pest Control Services BUILDING ADDRESS MONTHLY COST YEARLY COST Airport Terminal 3000 Aviation Way $ 15.22 $ 182.64 Federal Inspection 2990 St. Lucie Blvd. $ 12.06 $ 144.72 Airport Maintenance Building 4801 Airport Road $ 14.00 $ 168.00 Court Admin. (Old Tribune Bldg.) 200 S. 2nd Street $ 8.00 $ 96.00 Health Kids Old IM Water Bldg.) 117 Atlantic Avenue $ 8.00 $ 96.00 Public Defender 216 S. 2nd Street $ 15.00 $ 180.00 Courthouse Annex 218 S. 2nd Street $ 78.00 $ 936.00 State Attorney 14 Stories 411 S. 2nd Street $ 36.85 $ 442.20 State Attorney II 2 Stories 415 S. 2nd Street $ 15.00 $ 180.00 SteF{Fof. a- A- 210 Depot DF„e $ - $ - Libra (Hurston Branch) 3008 Avenue D $ 8.00 $ 96.00 Libra Fort Pierce 101 Melody Lane $ 20.00 $ 240.00 Library (Port St. Lucie) 180 SW Prima Vista Blvd. $ 8.00 $ 96.00 Libra (Lakewood Park) 7605 Santa Barbara Drive $ 15.00 $ 180.00 Library (Mornin side) 2410 SE Mornin side Blvd. $ 20.00 $ 240.00 Agricultural Center 8400 Picos Road $ 15.00 $ 180.00 Hurricane House (A) 8400 Picos Road $ 5.00 $ 60.00 Administration Complex 2300 Virginia Avenue $ 125.00 $ 1,500.00 South County Annex 250 SW Country Club Drive $ 45.00 $ 540.00 Walton Road Annex 1664 SE Walton Road $ 36.25 $ 435.00 Road & Bridge - Main Office 3071 Oleander Avenue $ 5.00 $ 60.00 Road & Bridge - Barn Offices 3071 Oleander Avenue $ 5.00 $ 60.00 Road & Bridge - Sign/Traffic Offices 3071 Oleander Avenue $ 5.00 $ 60.00 Central Services - Office Building 3071 Oleander Avenue $ 8.00 $ 96.00 A/C Maintenance Shop 3071 Oleander Avenue $ 5.00 $ 60.00 Rock Road Jail 900 N. Rock Road $ 188.84 $ 2,266.08 Emergency Operations Center 101 N. Rock Road $ 10.00 $ 120.00 Community Services/Record Management 437 N. 7th Street $ 15.00 $ 180.00 Juvenile Court/Clerk Records Mana ement 435 N. 7th Street $ 20.00 $ 240.00 Sheriff Department - Office Building 4700 Midway Road $ 55.00 $ 660.00 Lincoln Park Community Center 1306 Avenue M $ 8.00 $ 96.00 Restroom/Pump House 2020 Juanita Avenue $ 5.00 $ 60.00 Indrio School House 18850 Indrio Road $ 5.00 $ 60.00 Page 1 of 3 AMENDED EXHIBIT "A" BID FORM - Bid No. 06-068 Pest Control Services BUILDING ADDRESS MONTHLY COST YEARLY COST Walton Road Community Center 11090 Ridge Avenue $ 8.00 $ 96.00 Recreation Division Office 1302 Virginia Avenue $ 8.00 $ 96.00 Gardner House 414 E. Seaway Drive $ 8.00 $ 96.00 Historical Museum 414 E. Seaway Drive $ 15.00 $ 180.00 UDT Seal Museum 3300 N. A.1.A. $ 8.00 $ 96.00 $ - $ - Fairwinds Golf Course 4400 Fairwinds Drive $ 8.00 $ 96.00 Savannas Recreation Area 1400 E. Midway Road $ 5.00 $ 60.00 Oxbow Environmental Center 5400 St. James Drive $ 8.00 $ 96.00 Fairgrounds Maintenance Bldg 15601 W. Midway Road $ 5.00 $ 60.00 Fairgrounds Concession Bldg 15601 W. Midway Road $ 5.00 $ 60.00 Fairgrounds Main Office 15601 W. Midway Road $ 5.00 $ 60.00 Fairgrounds - Exhibit Hall Bldg. #1 15601 W. Midway Road $ 10.00 $ 120.00 Fairgrounds - Exhibit Hall Bldg. #2 15601 W. Midway Road $ 8.00 $ 96.00 Fairgrounds - Exhibit Hall Bldg. #3 15601 W. Midway Road $ 8.00 $ 96.00 Pumping Station 3251 N. A.1.A. $ 5.00 $ 60.00 South Hutchinson Wastewater Treatment Plant 7601 S. Ocean Drive $ 5.00 $ 60.00 $ - $ - Supervisor of Elections - Orange Blossom Mall 4300 Okeechobee Road $ 10.00 $ 120.00 First Amendment Addition Guardian Ad Litem 584 NW University Blvd. Ste 600 1 $ 10.00 $ 120.00 Second Amendment Addition Open Space Pool 1211 Avenue M $ 8.00 $ 96.00 Tradition Field 1527 NW Peacock Blvd. $ 188.00 $ 2,256.00 Third Amendment Addition New Clerk of Courts Building 201 S. Indian River Drive 1 $ 78.00 $ 936.00 Fourth Amendment Addition Clerk of Court 2400 Rhode Island $ 20.00 $ 240.00 Fifth Amendment Addition St. Lucie County Logistics Center 3855 S. U.S. Highway 1 $ 150.00 $ 1,800.00 Page 2 of 3 AMENDED EXHIBIT "A" BID FORM - Bid No. 06-068 Pest Control Services BUILDING ADDRESS MONTHLY COST YEARLY COST Sixth Amendment Addition Lawnwood Maintenance Building 1805 Quincy Avenue $ 14.00 $ 168.00 Parks Office 3020 Will Fee Road $ 14.00 $ 168.00 LWP Regional Maintenance Building 5990 Emerson Avenue $ 14.00 $ 168.00 Seventh Amendment Addition Havert L. Fenn Center 2000 Virginia Avenue $ 32.00 $ 384.00 Eighth Amendment Addition Central Services - Garage and Fuel Pumps 3071 Oleander Avenue $ 8.00 1 $ 96.00 Ninth Amendment Addition Lakewood Park Pool & Building 5990 Emerson Avenue $ 15.00 $ 180.00 Ravenswood Pool & Building 200 Ravenswood lane $ 15.00 $ 180.00 TOTAL $ 18,350.64 Page 3 of 3 ITEM NO. VI-F6 F - RI -D -_-i AGENDA REQUEST DATE: 5/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Bid No. 09-035, Delivery and Installation of One Modular Home BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 189201-6420-549605-600 Hurricane Housing Recovery Program (pending BOCC approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to award Bid No. 09-020, delivery and installation of one modular home to Carmel Capital in the amount of $57,640.00 and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: (X) APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures I OMB County Attorney ( X) Budget Analyst an McIntyre Purchasing ( X) +�(., Community Sery Desiree Cimino (X ) GIA) Sophia Holt (X) Beth Ryder Office of Management & Budget/Purchasing • • MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: May 26, 2009 SUBJECT: Bid No. 09-035, Delivery and Installation of One Modular Home ITEM NO. VI-F6 Backaround: The applicant's primary residence, a travel trailer, was destroyed during Hurricane Jeanne. A modular home was the most suitable home for the property size and the most affordable option for the homeowner. The client has met all eligibility requirements for the Hurricane Housing Recovery Program. This is the first time the County has purchased a modular home. Recommendation Board approval to award Bid No. 09-020, delivery and installation of one modular home to Carmel Capital in the amount of $57,640.00 and authorization for the Chair to sign documents as approved by the County Attorney. COt riT�! = f L 0 R T.I ;D AGENDA REQUEST ITEM NO. VI-F7 DATE: 5/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director o� SUBJECT: Request for Proposal for Credit Card Processing Services BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to advertise a request for proposal for credit card processing services. COMMISSION ACTION: (( APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney ( X) Budget Analyst ( ) Dan McIntyre Purchasing ( X) \&1C , Desiree Cimino ERD ( ) (Name) (Name) Office of Management .� & Budget/Purchasing • • e MEMORANDUM TO: Board of County Commissioner FROM: Marie M. Gouin, Director DATE: May 26, 2009 SUBJECT: Request for Proposal for Credit Card Processing Services. ITEM NO. Vl-F7 Backaround: Currently, some County departments offer service locations for walk-in, point -of -sale transactions. The County departments who accept credit cards are charged fees by the processing service providers they utilize. To ensure that departments are receiving fair and reasonable fees, staff has recommended a request for proposal for credit card processing services be issued, so that one vendor will provide the service and one set of fees will apply to all departments. Recommendation Board authorization to advertise a request for proposal for credit card processing services. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE PREVIOUS ACTION: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Community Services/Transit Grant award for 31 foot - passenger bus See attached memorandum. N/A ITEM NO. VI - DATE: 05/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT (X) PRESENTED BY: Corine C. Williams Transit Manager March 10, 2009 - Board approved an application for the (FTA) U.S.C. 5311 non -urbanized area formula grant. RECOMMENDATION: Board acceptance of the FTA Section 5311 Capital Stimulus Grant award to purchase equipment as outlined in agenda memorandum, approval of sub grant agreement with Council on Aging of St. Lucie County Inc., transit provider and authorization for Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Sianatums County Attorney ( ) OMB Director 14 Budget Analyst Dam I McIntyre Originating Dept. ( ) Beth Ryder ERD Marie Gouin Sophia Holt Community Services MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Community Services Director FROM: Corine Williams, Transit Manager Community Services/Transit 5� DATE: 05/26/09 SUBJECT: Grant award for 31 foot - passenger bus ITEM NO. VI- L1 Background: On March 10, 2009, the Board approved submission of an application to the Florida Department of Transportation (FDOT) for the Federal Transit Administration U.S.0 5311 Non -urbanized area formula grant, America Recovery and Reinvestment Act (ARRA) Capital Stimulus Funds. Under this stimulus program, funds must be used for capital expenses. The grant award was approved by FDOT in the amount of $89,090 to purchase one 31 foot passenger diesel bus with two wheelchair positions and fare box equipment. The stipulation of the award is that the vehicle must be purchased from FDOT's State Transit Research Inspection Procurement Services contract (TRIPS), which requires an order from the recipient of the award to be submitted to FDOT for approval. Once approved, FDOT submits the order to the vendor for purchase. FDOT will directly pay the vendor for the vehicle at 100% of the cost. Council on Aging of St. Lucie, Inc., acting on behalf of the County has submitted the order to FDOT. Recommendation Board acceptance of the FTA Section 5311 Capital Stimulus Grant award to purchase equipment as outlined in the agenda memorandum, approval of sub grant agreement with Council on Aging of St. Lucie County Inc., transit provider and authorization for Chair to sign documents as approved by the County Attorney. Memorandum 09-215 Florida Department of Transportation CHARLIE CRIST OFFICE OF MODAL DEVELOPMENT STEPHANIE C. KOPELOUSOS GOVERNOR SECRETARY 3400 W. Commercial Blvd. Ft. Lauderdale, FL 33309-3421 Telephone: (954) 777-4490 Fax: (954) 677-7892 April 20, 2009 Corine Williams St. Lucie County Government Transit Division 2300 Virginia Avenue Ft. Pierce, FL 34950 Re: Notice of Grant Award Dear Corine, Attached is your Notice of Grant Award (NOGA) to purchase vehicles with American Recovery and Reinvestment Act (ARRA) funds. Please sign and return your NOGA as soon as possible. The ordering of vehicles under the 5311 ARRA program will be a little different than the normal 5310 process. All vehicles must be ordered from TRIPS program contracts. A list of current contracts by vehicle type is attached. These contracts and order forms can be found at www.tripsflorida.or . After completing your order form, please forward your order packet to: Liz Stutts FDOT 605 Suwannee St., MS 26 Tallahassee, FL 32399 All 5311 ARRA awards are 100% funding. Please submit your order as soon as possible. Congress imposed strict obligation and spending timeframes on these funds. It is everyone's best interest to spend the funds as quickly as possible. ARRA awards were based on estimated vehicle costs. There is a small amount of funds set aside to. cover cost increases on the vehicles. Liz Stutts will assist you in getting a vehicle order as close as possible to your award amount, while procuring a vehicle that best meets your agency's needs. Sincerely, C lyn eck Trans rants Coordinator cc: Larry Merrit, Florida Department of Transportation MAY '11.4009 . s�#.woidt�b�afMy e Florida Department of Transportation CHARLIE CRIST 3400 West Commercial Boulevard STEPHANIE C. KOPELOUSOS GOVERNOR Fort Lauderdale, FL 33309-3421 SECRETARY NOTICE OF GRANT AWARD (To be completed, signed, and sent to the Applicant/Recipient by the FDOT District Office) Based on the Agency's Application for Federal Assistance under U.S.C. Section 5311 ARRA Stimulus Funds dated March, 5, 2009, on file in the Department, the Florida Department of Transportation hereby makes the following grant award to: St. Lucie County Board of County Commissioners 2300 Virginia Avenue Fort. Pierce FL 34950 Award year Description Estimated Value 2009 (1) Diesel Bus 18 passenger $89,090 & Equipment (Check One) X Purchasing and placing vehicle orders from the 5311 ARRA Stimulus Funds must be completed through the Florida Department of Transportation Central Office at www.TRIPSFlorida.orci. NA A Joint Participation Agreement (JPA) will be issued by FDOT for this award. FLORIDA DEPARTMENT OF TRANSPORTATION DaAward Approved by (vAme) Typed Name and Title ACCEPTANCE OF GRANT AWARD (To be completed and signed by recipient's authorized representative and returned to the FDOT District Office) The undersigned accepts the above -described award and: (Check all appropriate) �_ a. Reaffirms its assurances to FTA and FDOT as stated in Exhibits F, G, H, I, and J of its application. / b. Requests purchase of the vehicles/equipment . NA c. Requests a JPA in (monthlyear.) Date AGENCY: (name) Accepted by (signature) Typed Name and Title Agency vendor number as registered in My Florida Marketplace: www. dot. state .fl.0 s N FLORIDA VEHICLE PROCUREMENT PROGRAM 5311AARA STIMULUS FUNDS CONTRACT NUMBER: FVPP-05-CA-2 Champion Cut -Away Bus AGENCY: Council on Agino of St Lucie Inc. Date 04-28-09 CONTACT PERSON: Rogelio A. Gonzalez PHONE (77Z 345-8216 1505 Orange Avenue VENDOR: Transit Plus cs o;-- C71 r64� gAOrn P.O. 11 09-03 FAX (7721 465-1682 FID#: 59-1474012 Item Cost Quantity Total Cost Base Vehicle: Chev/GMC Chasis 5500 31 Foot $74,793.00 1 $74,793.00 Engine Diesel - Standard $0.00 1 $0.00 Standard Seat $220.00 24 $5,280.00 Fold -away Seat ( per person) $385.00 2 $770.00 Seat Belt Extensions ( set of two) $12.00 2 $24.00 Electric Entry Door $0 1 $0 Aluminum Wheels $650 1 $650 Heater Shut-off Valve ( manuaD $0 1 $0 Dual Delco Remy AD230 Altemator $0 1 $0 Access cover to sending unit $0 1 $0 Q-Straint Wheelchair Tie -down $400.00 2 $800.00 Paint Scheme $548.00 1 $548.00 Lettering Inside & Ouside of Vehicle $0.00 1 $0.00 Chrome Front Bumper $0.00 1 $0.00 Help Bumpers - Rear with Hawkeye $440.00 1 $440.00 Breakaway Mirrors ( both sides) $0 1 $0 Lowered Entry Step & flat floor $0.00 1 $0.00 AM -FM Radio $0 1 $0 Fare box $1,025 1 $1,025 Public Address System $155.00 1 $155.00 Rear Lift - Braun Model #L9191113 $3,311.00 1 $3,311:00 Flooring ( Transit Rubber) Standard $0.00 1 $0.00 Rear Door with Upper & Lower Glass $0 1 $0 Driver Seat - CL 67 Seat $990 1 $990 GRAND TOTAL 11 $88,786.00 Seating Colors: Circle one gray Flooring Colors: Circle one gray Si natur Title PRESIDENT CE �blue tan black tan black DateI l r AGREEMENT THIS AGREEMENT, made this day of , 2009, between ST. LUCIE COUNTY, a Political Subdivision of the State of Florida, whose address is 2300 Virginia Avenue, Fort Pierce, Florida 34982, hereinafter called the "County", and COUNCIL ON AGING OF ST. LUCIE, INC., or its successors, executors, administrators, and assigns, whose address is 1505 Orange Avenue, Fort Pierce, Florida 34950, hereinafter called the "Council": IN CONSIDERATION of the mutual benefits received by each part, the parties mutually agree as follows: 1. The Florida Department of Transportation (the "FDOT") has awarded the County a Federal Transit Administration U.S.0 Section 5311 Non -Urbanized Formula Grant pursuant to the American Recovery and Reinvestment Act (the "Grant'). The Grant provides for FDOT to purchase a thirty-one foot (31') bus on behalf of the County for use in the County's public transit program. Within fifteen (15) days of the receipt of the Vehicle, the County hereby agrees to convey co -title to the vehicle to the Council. The Council agrees to comply with all terms and conditions of the Grant in the use and operation of the Vehicle and shall fully cooperate with the County with regard to any reporting or other requirements of the Grant and County purchasing procedures. 2. The Council shall be fully responsible for all expenses incurred in the operation of the Vehicle including but not limited to providing a licensed driver to operate the Vehicle, fuel, all maintenance, insurance coverage and any other related expenses. 3. The Council is and shall be an independent contractor, responsible to all parties for all of its acts or omissions and the County shall in no way be responsible for such acts or omission. The Council shall and will indemnify and hold harmless the County from and against any and all liability, claims, damages, expenses, fees, fines, penalties, suits, proceedings, and actions and cost of actions, including reasonable attorney's fees of any kind and nature arising or growing out or in any way connected with the use, occupations, administration or control of the above described services by the Council or its agents, employees, customers, patrons or invitee, or resulting from injury to person or property, or a loss of life or property of any kind or nature whatsoever sustained during the term of this Agreement. The Council hereby acknowledges that the conveyance of interest in the Vehicle to the Council under this Agreement constitutes specific consideration for the indemnification provided herein. 4. The Council agrees to comply with all local, state and federal laws, rules and regulations. 1 5. All publications, media productions and exhibit graphics shall include the following statement: Sponsored in part by the Board of County Commissioners, St. Lucie County, Florida. 6. Any notice shall be in writing and sent registered or certified mail, postage and charges prepaid, and addressed to the parties at the following address: TO THE COUNTY WITH COPY TO: TO THE COUNCIL: St. Lucie County Administrator Administration Annex 2300 Virginia Ave., 3rd Floor Fort Pierce, Florida 34982 St. Lucie County Attorney Administration Annex 2300 Virginia Ave., 3rd Floor. Fort Pierce, Florida 34982 Council on Aging of St. Lucie, Inc. 1505 Orange Avenue Fort Pierce, Florida 34950 7. No amendment, modification or waiver of this Agreement shall be valid or effective unless in writing and signed by both parties and no waiver of any breach or condition of this Agreement shall be deemed to be a waiver of any other conditions or subsequent breach whether of like or different nature. If the County currently provides or subsequently provides any forms for agreement modification, The Council agrees to use said forms. 8. The Council represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder, as provided for in Florida Statutes 112.311 (2008) and as may be amended from time to time. The Council further represents that no person having any interest shall be employed for said performance. The Council shall promptly notify the County in writing by certified mail of all potential conflicts of interest prohibited by existing state law for any prospective business association, interest or other circumstance which may influence or appear to influence the Council's judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that the Council may undertake and request an opinion of the County as to whether the association, interest or circumstance would, in the opinion of the County, constitute a conflict of interest if entered into by the Council. The County agrees to notify the Council of its opinion by certified mail within thirty (30) days of receipt of notification by the Council. If, in the opinion of the County, the prospective business association, interest or circumstance would not constitute a conflict of interest by the Council, the County shall so state in the notification and shall, at his/her option, enter into 2 said association, interest or circumstance and it shall be deemed not in conflict of interest with respect to services provided to the County by the Council under the terms of this Agreement. 9. In the event it is necessary for either party to initiate legal action regarding this Agreement, venue shall be in the Nineteenth Judicial Circuit for St. Lucie County, Florida for claims under state law and the Southern District of Florida for any claims which are justiciable in federal court. 10. Except as otherwise provided, this Agreement shall be binding upon and shall insure to the benefit of the parties. 11. This Agreement embodies the whole understanding of the parties. There are no promises, terms, conditions, or obligations other than those contained herein, and this Agreement shall supersede all previous communications, representations or agreements, either verbal or written, between the parties hereto. IN WITNESS WHEREOF, the parties have caused the execution by their duly authorized officials as of the day and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY DEPUTY CLERK CHAIRMAN APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY ATTEST: COUNCIL ON AGING OF ST. LUCIE, INC. BY: SECRETARY PRESIDENUCHIEF EXECUTIVE OFFICER GAatty\agreement\coa.van.5311.arra.doc (SEAL) 3 11% IWArNWIr c6uNTY F L 0 R I D A AGENDA REQUEST ITEM NO. VI- r- DATE: 05/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -ID ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Corine C. Williams SUBMITTED BY: Community Services/Transit Transit Manager o's SUBJECT: Avenue D and 80 Street Paris and Ride BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001413-4910-334411-400, FDOT — Park and Ride PREVIOUS ACTION: June 17, 2008 - Board approved Resolution 08-199 for the Florida Department of Transportation Joint Participation Agreement for the Ave D and 8"' Street Park & Ride. RECOMMENDATION: Board approval for an extension to the Park and Ride grant agreement to March 1, 2011 and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (X) APPROVED ( ) DENIED ( ) OTHER L7.5 Approved 5-0 Faye W. Outlaw, UPA County Administrator Coordination/Sianatures County Attorney ( ) OMB Director ( ) IU ik, 0sri Budget Analyst a iel McIntyre Marie Gouin ldv y�� Sophia Holt Originating Dept. ( ) ,`'✓� Other ( ) Beth Ryder OPW Community Services MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Community Services Director FROM: Corine Williams, Transit Manager / Community Services/Transit DATE: 05/26/09 SUBJECT: Avenue D & 8th Street Park and Ride ITEM NO. VI- L2 Background: The Florida Department of Transportation (FDOT) awarded Service Development Discretionary funds in the amount of $150,000 for the purchase, design and construction of a Park and Ride lot at Avenue D and 8th Street. An additional $14,750 was later awarded for a total of $164,750. This grant is 100% funded by FDOT with no local match required. On June 17, 2008, the Board approved submission of a request to FDOT to allow integration of the Park and Ride project with the Intermodal Transfer Facility with a contract extension until June 8, 2009. To ensure that the agreements expiration dates coincide, FDOT has approved extensions until March 1, 2011. Recommendation Board approval for an extension to the Park and Ride grant agreement to March 1, 2011 and authorization for the Chair to sign documents as approved by the County Attorney. Memorandum 09-214 Florida Department of Transportation CHARLIE CRIST GOVERNOR MEMORANDUM DATE: May 11, 2009 3400 West Commercial Boulevard STEPHANIE C. KOPELOUSOS Fort Lauderdale, FL 33309-3421 SECRETARY TO: Ms. Corine Williams Transit Manager St Lucie County 437 North 7 Street Fort Pierce, FL 34950/`= (L FROM: Nancy A. Ziegler, District Modal Development Administrator l SUBJECT: EXTENSION OF TIME —Joint Participation Agreement , Park and Ride Lot FM No. 418257-1-94-01 Contract No. AOD 10 The time allotted for the completion of services on subject agreement dated March 30, 2006 and any supplemental thereto will expire on June 8.2009. In accordance with Section 18.00 of the Joint Participation Agreement, you may request a time extension. For your convenience, you may complete, sign, date and return this form to me. It is requested that the Joint Participation Agreement for the subject project be extended until March 1, 2011 for the following reason(s): See Attached Agency: St. Lucie County Date: By: APPROVED: District Project Manager District Director Transportation Development Title: Date: Date: www. dot. state.fl.0 s REVISED AGENDA REQUEST ITEM NO. VI-G3 DATE: 5/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Corine C. Williams SUBMITTED BY: Community Services/Transit Transit Manager SUBJECT: Short List of Architectural Service firms for Intermodal Transfer Facility, RFQ 09-019 BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 130204-4910-334493-400 Florida Department of Transportation 130204-4910-337910-400 Fort Pierce Redevelopment Agency 130204-4910-599330-400 Municipal Service Taxing Unit PREVIOUS ACTION: December 16, 2008 - Board approved Request For Qualifications (RFQ) for architectural services to develop and produce construction design for the Intermodal Transfer Facility. RECOMMENDATION: Board approval of the short-listed firms for architectural services for the Intermodal Transfer Facility and authorization to: 1. Conduct oral presentations with the short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; and 3. If negotiations are successful, award contract to the short-listed firm and authorization for the Chair to sign the documents as prepared by the County Attorney. COMMISSION ACTION: r') County Attorney APPROVED ( ) DENIED OTHER ( X ) Approved 5-0 --�7 D Irolo? Dah McIntyre CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMD Director ( X ) Budget Analyst Mane �Gouin Sophia Holt Originating ( X) , Purchasing (X) Deptt ,_�'Y y� Beth Ryder Desiree Cimino Community Services t xa MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Community Services Director696�_ FROM: Corine Williams, Transit Manager) Community Services/Transit DATE: 05/26/09 SUBJECT: Short List of Architectural Service Firms for Intermodal Transfer Facility, RFQ 09-019 ITEM NO. VI- G3 Background: The Board has approved and accepted both initial and supplemental Joint Participation Agreements from the Florida Department of Transportation in the amount of $750,000.00 for the Avenue D & 8th Street Intermodal Transfer Station. This Agreement was matched with local funds from the St. Lucie County Transit Municipal Service Taxing Unit (MSTU) and the Fort Pierce Redevelopment Agency. To date, funding has been utilized for the acquisition of properties, and a conceptual design contest which was conducted through University of South Florida - Architect School. This contest produced design concepts created by graduate students. On December 16, 2008, the BOCC approved the Request for Qualifications (RFQ) for architectural services to create construction drawings for the building of a pedestrian -friendly transfer facility with ADA compliant restrooms, bicycle racks, signage, kiosk with ticket and route information, a small park and ride area and a connection to the Moore's Creek Pathway and Greenway. On February 25, 2009, responses to RFQ No. 09-019 for the Intermodal Transfer Facility were opened; 1,545 companies notified,140 RFQ documents distributed and 18 proposals received. On May 15, 2009, the selection committee evaluated and ranked the proposals. The committee members' scores and rank for each firm are provided in Attachment A. The short-listed firms in order of ranking are as follows: 1. Edlund, Dritenbas, Binkley Architects — Vero Beach, Florida (HQ) 2. Jack H. Scott Architect, Inc. — Fort Pierce, Florida (HQ) 3. Miller Legg — Port St. Lucie, Florida (Branch) 4. TRC Worldwide Engineering, Inc.— Fort Pierce, Florida (Branch) 5. Powell Design Group, Inc. — Fort Pierce, Florida (Branch) 6. Treasure Coast Building Engineers, Inc. — Fort Pierce, Florida (HQ) Recommendation Board approval of the short-listed firms for architectural services for the Intermodal Transfer Facility and authorization to: 1. Conduct oral presentations with the short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; and 3. If negotiations are successful, award contract to the short-listed firm and authorization for the Chair to sign the documents as prepared by the County Attorney Memorandum 09-216 Attachment A Past Performance Total Firm Location References Qualifications Score Rankin Total possible points per Committee Member Four members 0-20 0-55 0-25 Edlund, Dritenbas, Binkley Architects 36 295 139 470 1 Jack H. Scott Architect 120 205 138 463 2 Miller Legg 60 265 130 455 3 TRC Worldwide Engineering Inc. 60 253 126 439 4 Powell Design Group Inc. 60 255 121 436 5 Treasure Coast Building Engineers, Inc 120 184 130 434 6 V�Attachment B BOARD OF M PURCHASING COUNTY ® DEPARTMENT COMMISSIONERS o r TABULATION SHEET — RFQ# 09-019 PROFESSIONAL SERVICES- ARCHITECTURAL SERVICES-INTERMODAL TRANSFER TRANSIT FACILITY OPENED: FEBRUARY 25, 2009 AT 3:00 PM (18) Submittals were received for subject proposal: ALL SUBMISSIONS ARE UNDER REVIEW. A LETTER OF INTENT TO AWARD WILL BE FAXED TO ALL BIDDERS PRIOR TO AWARD. ALFONSO HERNANDEZ ARCHITECT LLC Contact: Alfonso E. Hernandez Phone: 561-653-3939 Fax: 561-653-9299 Address: 224 Datura Street, West Palm Beach, FL. 33401 ARCHITECTS DESIGN GROUP INC. Contact: I.S.K. Reeves, V Phone: 407-647-1706 Fax: 407-645-5525 Address: 333 North Knowles Avenue, Winter Park, FL. 32789 BENTLEY ARCHITECTS & ENGINEERS INC. Contact: Gary Kranston Phone: 407-331-6116 Fax: 407-331-4566 Address: 665 W. Warren Avenue, Longwood, FL. 32750 DJ ARCHITECTS 8t PLANNERS Contact: Dana M. Smith I Phone: 386-255-6987 Fax: 386-255-6989 Address: 913 North Nova Road, Holly Hill, FL. 32117 DONADIO & ASSOCIATES ARCHITECTS P.A. Contact: Anthon J. Donadio I Phone: 772-794-2929 Fax: 772-562-8600 Address: 609 17 Street, Vero Beach, FL. 32960 EDLUND DRITENBAS BINKLEY ARCHITECTS $ ASSOCIATES P.A. Contact: Paul U. Dritenbas I Phone: 772-569-4320 1 Fax: 772-569-9208 Address: 65 Royal Palm Pointe, Suite D, Vero Beach, FL. 32960 GLE FACILITIES & ENVIRONMENTAL CONSULTANTS Contact: Robert B. Greene I Phone: 813-241-8350 1 Fax: 407-658-4410 Address: 3109 W. Dr. Martin Luther King Jr. Blvd, Ste. 550, Tampa, FL. 33607 JACK H. SCOTT ARCHITECT P.A. Contact: Jack H. Scott J Phone: 772-464-3122 Fax: 772-464-5068 Address: 2101 Sunrise Blvd., Fort Pierce, FL. 34982 JMWA ARCHITECTS Contact: James R. Williams Phone: 561-997-9997 Fax: 561-997-1610 Address: 949 Clint Moore Road, Boca Raton, FL. 33487 MILLER LEGG Contact: Sandra Smith Phone: 954-436-7000 Fax: 954-436-8664 Address: 1800 N. Douglas Road, Suite 200, Pembroke Pines, FL. 33024-3200 NEXUS DESIGN GROUP LLC Contact: Gregory G. Hong I Phone: 561-748-7727 1 Fax: 561-748-7726 Address: 2875 Jupiter Park Drive, Suite 500, Jupiter, FL. 33458 NXG ARCHITECTURE Contact: Noe Guerra Phone: 561-842-0484 1 Fax: 561-842-0454 Address: 321 Northlake Blvd., Suite 202, North Palm Beach, FL. 33408 PEACOCK 8t LEWIS ARCHITECTS AND PLANNERS INC. Contact: Donald L. Ber man I Phone: 561-626-9704 1 Fax: 561-626-9719 Address: 11760 U.S. 1, Suite 102, North Palm Beach, FL. 33408 POWELL DESIGN GROUP INC. Contact: George L. Powell Phone: 407-622-6882 Fax: 407-622-6883 Address: 303 East Par Street, Orlando, FL. 32804 CHRIS DZADOVSKY, District No.1 ♦ DOUG COWARD, District No. 2 • PAULA A. LEWIS. District No. 3 • CHARLES GRANDE, District No. 4 • CHRIS CRAFT, District No. 5 County Administrator— Faye W. Outlaw, MPA 2300 Virginia Avenue — Fort Pierce, FL 34982-5652 — Phone (772) 462-1700 — TDD (772) 462-1428 website: www.co.st4ucie.fl.us REG INC Contact: Rick Gonzalez Phone: 561-659-2383 Fax: 561-659-5546 Address: 307 Evernia Street, 4 Floor, West Palm Beach, FL. 33401 STARMER RANALDI PLANNING AND ARCHITECTURE INC Contact: Bill Starmer Phone: 407-977-1080 Fax: 407-977-1019 Address: 820 West Broadway Street, Suite 3000, Oviedo, FL. 32765 TRC WORLDWIDE ENGINEERING INC Contact: Surendra Ramanna Phone: 772-466-3773 Fax: 772-468-3700 Address: 217 Ward Circle, Brentwood, TN. 37027 TREASURE COAST BUILDING ENGINEERS INC Contact: Harvey E. Koehnen I Phone: 772-466-7349 Fax: 772-489-3035 Address: 7205 Elyse Circle, Port St. Lucie, FL. 34952 NUMBER OF COMPANIES NOTIFIED*: 1545 NUMBER OF BID DOCUMENTS DISTRIBUTED": 140 NUMBER OF BIDS RECEIVED: 18 - Per demandstar.com CHRIS DZADOVSKY, District No.1 • DOUG COWARD, District No. 2 • PAULA A. LEWIS, District No. 3 • CHARLES GRANDE, District No. 4 • CHRIS CRAFT, District No. 5 County Administrator — Faye W. Outlaw, MPA 2300 Virginia Avenue — Fort Pierce, FL 34982-5652 — Phone (772) 462-1700 — TOO (772) 462-1428 website: w .co.st-Iucie.8.us Page 2 N c v E L u (D El U Q LL H Z H w d E cu Z car U- w LL c Q 3. AM m ~ aa) c J rn co o Y m a) E Q Q o 4 y CD (D w 7 LO } v a t o (� U m m JCo ( JF- m ONINN" 0 �`d101 N 10 0 LL OOH13 W '8 HOVOUdd`d o S1N3W3uino32i lO3fONd Lt1 T MUDOUd JNIOMd1S83ONn 0 0E U SNOIldO131�Vf1D o p � 1(41 Ci" n( q (- sparad ` U , U V 0 u JeRwls uo aoueuLo}Jad 3uaiinOpoud Lo O O CO S3ON3a3d32i 3ONVWb032i3d 1S`dd o �- 3- J �'Lo 1 -1 QI NOIIHOO-1 1 o I IM IM IM ICO IW Im IN to Io � N w ~ ad Z W H } O N a v w Z w ea my a J N G V Z H o N) z �_ = 06 CO y a H ow �• Z W m mCo ~ O _ E`° 03 U OV V aar F- °a OQ J� 0 U W 0 0 �+ i J J IL U) H H W W 0 p � W a gym, a crs IL �. ; 10 IL O= U. V _ C) �.Z Z F3 m Q Q Z 'J J Y u.y W Z Y C) Q Z W J OV Q Q2 Q J0: as mV a? WZ mW 7 0 O 0 CZ Wm JO 0 C) Q _J L v un a a) do a LL H W LL Q Qs E w Z CY LL w O Q> O 3 O °� ? Z cv C: to J(D o a0i � .j- l� Q C m a)c ` Q �^ C O � w 3 0 � Q } M _� v6y� _� es �4 U m m J «s cD UJJ J H H H �. s I- 4X Q m U U W u_ JNIMN" 0 -lV1O.L N g Amw-w �n, OOKON V HOVOUddV SIN3VONinoBuI03roUd V NVH90W ONIONVISH30NnON per. c� Lo sNOIltJOldndnD o A N spalad CO jepwis uo aouewJOPgd;uaLnOpoud ,n =S30N3H3J3H 30NVWUO:IH3d 1SVd `� � © CD QI NOIlVOOI o I� IM IM IM Icn Ita IM I':'N I C' lo N i Z,� Z Z CO) W O w 1- 4 O N Q d I- V to QU > W x Z W °6 ttl a) v) H O Z I -- LU� °d wU)�? Q U UJ Z E W a7 cE EQ VNV U = ad O < WU QJCJ9 Wp MJ o. WW J a We d LLU U -° z(3 ' a Z JIc -1 WZ U0 Y 0 Qa a? WZ mW U O 0 Wm Oi CDU Q -, m v tko ro CL v on co a J a =a o CD z o rn CD O Q J C: cc m ~ a) E0 �- a a cc o W3 .2 N c ., LL (d m m '-' y f6 N zj J H I' I : Q Q m U W LL C9 JNIHNVN J Q o IV101 N Co O _. 0LLJ z o OORON V HDVOHddV o N LLJ S1N3W3NinD3N I03fONd C) W '8 WVNJONd ONIONVISN30Nn 0 =gin f ;o /� , W r - � N t� () SNOIIVOI31IVf1D o <4 H U W s}oafoid N jellwls uo aoueuLoPad luaLnDpoud O 0Q U m :S3DN3N3d3N 30NVVlNOjN3d 1SVd o �1 Q ai ZQ NOIIVOOI o cM CO) CO) �D to m N O O CI LL � a N W W 0U H N W W0z N Z J F. W > _ U m a U ¢v w U < ca QU W °d ZHad V o> o H- � � LU Vz co V CO CO Hv wF. H O O � q o z EE �• Q W =V CO Q� W H ad OQ HZ O U = U O W O E=°m = V O C* (~� >- O O W Ja w G` ` J E� 9 LLa FW- 02 � = W W f..? V 0 Q �Y Q WN Y Q J CJ s^ o �a a Qx Q u.0 J� U Wz zt� WZ a 7 z O Oz wz JO U -mi cot) Q 4c Qi mW 0 0 Wm 00 v to n ml �l 0 0I _I t4 f�l elI -I N +I �I oI 0100 M IM I.Crl-, Icr,", I I ICT! IN J Z d' Z J a M o '0 'm ul cc H m 0f- fn C9 z 02WVy Q�o_?Qa 0 W -i W QQ�OOZ ui J - W U Lli Z—�ZZZ WZ0cc W:)W a x c 3: C9 C)0LU w Z x z Wr0 dQG. W le CAdF- 0:ZitZ WHW m [0 W (7!�,U 1 -1) U- w E a; E cc Z CY U- w *k CY U- w %t < CD R 0 (D 4A Co CD C: 0 0 r < E .2 a) m LU 4-A 06 cc C: LO -0 :3 a) C7 C13 M m 0 —(a 0") cc T 0 < < of cc W w LL 0 DNIMNVS -1v101 C? CDO U- GOH13W'8 HOVOHddV I C) SIN3YY3UinoAN iowoMd LLJ I? WVHE)OHd E)NIONVM:13(1Nn o N, SNOIIVOi=nvno Cl C� spefoid jel!wis uo eoueulJOP9d lualjnO/JOud CO :S30N3N3=13H 30NVYY2lOJM3d ISVd NNS CD a CD 0NOIIVOOI CC) � 04 co Lu 0 Z CA 02; W z LU co > z CD Uzi co z LU m RI 0 z .6 Cj) W CO3Y) Uj z -i Ir _j a C.) z V) UJ U) cc - () < Z Lu 0 E E cc t= z F= - x CO) 06 u W 04C _3 < U LU 00 U) 0 00 0 >- if CO) LU LU LIJ 0 3. z LU oc CL U. _j z ui t IL o co ES 0 E Ne 0 gas Z go 0 "a IL u.0 00 z o ok , < z LU Z 0 m Lu Q 0 ui co 0 o m R., UIQ ai E cc z OF u_ w c ¢ T a3i O m z CO ~ ✓ � C 'A N o Y o� cam w Q y a) ca tu O u') -O 5 a) 6 -05 m cr u_ co m CD — ca W lr w [0 F-F- a m ❑ w u_ c� OMNN`dM 0 1V101 N ❑ --- - .. U SNOI1bOI-AiivnD N .� 0 spafoid ` jelpis uo aoueuuOPad }uamnOpoud ,n CO :S30N3H3J3U 30Nt MOzlH3d 1S`dd o a NOLLVOO1I ,� o P IM I" Icq Iw Iw In IN I� I, m °8 w W U F 0 U z � a V QU m w w � to F- -i ❑ m z FN- N LU = W N a FN- Q O Fw- EE � Q xF- F-�aN w e� p._Ja U (� W o ?� aa_j U J �W W F_ It Ww w x O ❑"� VJ x Q w oI 3.- F- U zw Q� t� S� Q. AO . tiU .ice C.)z0 OCz wz Q z O J ❑Z Wz JO a ^n a 0o m a �C a; E cc z CY U- w O O O CF U- w ILI < D R .0 ID Co F- CD W 0 0 �e C" m Iz. m < E 0 CU m 0 ui M LO M > _j (D Q Cr 4� > 0 < < m w F- F- w LL 0 E)NIMNVU CD CD -iviojL C� CD F. LL C) GOH13VY V HOVONddV I C� w SIN3W3uinD3N 103roUd C) (D T N"DOW ONIONV1SU3GNn SNouvounvno C) spofoid CO JBIPIS UO aDuewJOPad juaiinO/JOud U') :S30N3N333H 30NVV4NO=lN3d ISVd L? NOIJLV')O-1 m CO) to to CV) N C) U) LU 0 w 06 z z < LLI w 0 > uj d V i Z c d (ay 0 m ui Z W= ad U) U) I.- (I LU 0. wo E E z E LLI 3: U) Co LU UJ I.- z 71 0 t C.) C-9 Lu 0 C.) i ou ul 10 P 0 UJ P.- ui UJ U) IL L ES IL z 0 Z 0: < z uj -J m < U. �e ui IL <= 4 LL -1 w 0:0 LU 0 a z ui z -3 0 C.) as z M Lu 0 cl ui co ou G 14 INM ti CDO Cp m m C� CD z Jw X D Z 13: A o3 It lu o Lu 0 z 0 za -i Z<§ a ui z - 00z - w C.) 0 LU Lu ui U) CC LU a w 0- LUUJ U3 z o w S <0 'z x CD CD G C) 46 LiUL d m z < C.) ui tu z x z U aC M<M 0 W M Z M Z AV ITEM NO. DATE: AGENDA REQUEST REGULAR INVESTMENT FOR THE FUTURE PUBLIC HEARING LEG. QUASI -JD CONSENT VI-H 05/26/09 TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Don McLa SUBMITTED BY: Central Services Assistant Director SUBJECT: Equipment Request No. 09-034 and Budget Amendment No. 09-018 for 32- Channel DVR for Courthouse Annex BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 316-1931-564000-1531 Equipment/Central Services Maintenance Projects (Pending BOCC approval.) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of Equipment Request No. 09-034 and Budget Amendment No. 09-018 in the amount of $6,260 for the purchase of a 32-Channel DVR for Sheriff security at the Courthouse Annex. COMMISSION ACTION: (� APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( x) OMB Director Budget Analyst Dan McIntyre Originating Dept. ( x ERD Ter A. Shinn (x) //�-u Marie Gouin Robert O'Sullivan (Name) Central Services MEMORANDUM TO: Board of County Commissioners THROUGH: Roger A. Shinn, Director(WA- FROM: Don McLam, Assistant Director�vc-- Central Services DATE: May 26, 2009 SUBJECT: Equipment Request No. 09-034 and Budget Amendment No. 09-018 for 32- Channel DVR for Courthouse Annex ITEM NO. VI-H Background: The Courthouse Annex currently uses a 32-Channel VCR recording security system. Due to the age of the equipment, it is not operating properly and needs to be replaced. Staff evaluated the options and is recommending the unit be replaced with a 32-Channel DVR. Investment for the Future (IFF) funds in the amount of $6,260 are available and staff is requesting use of these funds to purchase the DVR, through Equipment Request No. 09-034 and Budget Amendment No. 09-018, as shown in Attachment "A" and "B". Recommendation: Board approval of Equipment Request No. 09-034 and Budget Amendment No. 09-018 in the amount of $6,260 for the purchase of a 32-Channel DVR for Sheriff security at the Courthouse Annex. ATTACHMENT ST. LUCIE COUNTY BOARD OF COUNTY COMMISSIONERS EQUIPMENT REQUEST FOR FISCAL YEAR 2008-2009 )EPARTMENT: CENTRAL SERVICES )IVISION: ADMINISTRATION ;QUIPMENT: DVR IUDGET AMOUNT: FUSTIFICATION: RECOMMENDED: APPROVED: NEW IX [REPLACEMENT NO The Sheriff Security at the Courthouse Annex has a 32 channel VCR that has broken and is now beyond economical repair. They would like to replace it with a 32 channel DVR. REVISED 316-1931-564000-1531 ATTACHMENT 2 BUDGET AMENDMENT REQUEST FORM REQUESTING DEPARTMENT: PREPARED DATE: AGENDA DATE: Central Services 5/6/2009 5/26/2009 TO: 316-1931-564000-1531 Machinery & FROM: 316-1931-546200-100 Maintenance REASON FOR BUDGET AMENDMENT: DVR for Sheriff security at Courthouse Annex to CONTINGENCY BALAN THIS AMENDMENT: REMAINING BALANCE: DEPARTMENT APPROVAL: OMB APPROVAL: BUDGET AMENDMENT #: DOCUMENT # & INPUT BY: broken VCR. n/a n/a n/a moo' ___ BA09-018 ,260 ITEM NO. VI-I1 �- DATE: 05/26/09 OUNTY • I . A- AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Ken J. Mascara SUBMITTED BY: St. Lucie County Sheriff's Office, Detention Sheriff SUBJECT: Permission to Apply for the 2009 Residential Substance Abuse Treatment Grant BACKGROUND: The St. Lucie County Sheriff's Office requests permission to apply for the 2009 Residential Substance Abuse Treatment Grant Program. This grant will enable the Sheriff's Office, Department of Detention, to expand on their jail inmate rehabilitation efforts and bring additional services to inmates who have an addiction to alcohol or drugs. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board approval for the St. Lucie County Sheriffs Office submission of a 2009 Residential Substance Abuse Treatment Program electronic grant application and, authorize the electronic submission of the required signatures. COMMISSION ACTION: CONCURRENCE: ( ) APPROVED ( ) DENIED (� OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures tS'� ounty Attorney ( X) 44�OMB Director (X ) Budget Analyst "�� wo� Dan McIntyre Marie Gouin JlLuu� Sophia Holt Originating Dept. ( ) ERD ( ) (Name) (Name) c6iUNTY f LORI D A St. Lucie County Sheriff's Office TO: Board of County Commissioners FROM: Ken J. Mascara, Sheriff Sheriff's Office, Administratio DATE: 05/26/09 MEMORANDUM SUBJECT: Permission to Apply for the 2009 Residential Substance Abuse Treatment Grant ITEM NO. VI-I1 Background: The St. Lucie County Sheriffs Office requests permission to apply for the 2009 Residential Substance Abuse Treatment Grant Program. This grant will enable the Sheriff's Office, Department of Detention, to expand on their jail inmate rehabilitation efforts and bring additional services to inmates who have an addiction to alcohol or drugs. The grant funding request is for $50,000.00 and requires a 25% cash match of $12,500.00 for a total program cost of $62,500.00. The St. Lucie County Sheriffs Office will provide the 25% cash match required by this grant program. In addition, the St. Lucie County Sheriffs Office will provide financial and programmatic administration for the grant program. Recommendation Board approval for the St. Lucie County Sheriffs Office submission of a 2009 Residential Substance Abuse Treatment Program electronic grant application and, authorize the electronic submission of the required signatures. FDLE Florida Department of Law Enforcement Gerald M. Bailey Commissioner April 24, 2009 Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850)410-8700 www.fdle.state.fl.us The Honorable Paula Lewis Chairperson, St. Lucie County Board of Commissioners 2300 Virginia Avenue Fort Pierce, Florida 34982 Dear Chairperson Lewis: Charlie Crist, Governor Bill McCollum, Attorney General Alex Sink, Chief Financial Officer Charles H. Bronson, Commissioner of Agriculture y The Florida Department of Law Enforcement (FDLE) is pleased to announce the availability of funds under the Residential Substance Abuse Treatment (RSAT) program. Funds will be awarded only to Boards of County Commissioners within the State of Florida to implement substance abuse treatment programs in state and local facilities. The funds available under this Notice of Funding Availability (NFA) total $554,708. Each subgrantee will receive no more than $50,000. Each award must be matched in cash in an amount no less than 25 percent of the total program cost. Subject to funding availability, models which are successfully implemented, will be eligible to receive another award in an equal amount for one additional year. A copy of this package has been mailed to the attention of the jail administrator. Applications must be received by the FDLE no later than June 1, 2009 at 5:00 p.m. Eastern Standard Time in order to be eligible. Applications received after this date will not be considered. Awards will be based on evaluation using the scoring document enclosed. Also enclosed are "Frequently Asked Questions," provided as a tool to assist jail administrators in the development of the application for funding. Applications are submitted on-line using the FDLE Subgrant Information Management On -Line (SIMON). Applicants must also submit two hard copies (each with original signatures) of the application to the Office of Criminal Justice Grants no later than June 1, 2009. SIMON can be accessed at httyil/simon.fdle.state.fl.us. The following steps should be taken prior to completion of an application: 1. The Project Director is typically responsible for the administration of the subgrant activities and; therefore, should create a user account for the Chief Official, Chief Financial Officer, as well as themselves for submission of the application. Users Service • Integrity • Respect • Quality will then receive an email containing the username and password. These are computer generated and only the person whose email address appears in the request will receive the usemame and password. The user may now proceed to the next step. 2. Enter the Subgrantee Organization and Implementing Agency (if different from the subgrantee) into SIMON. User will receive an email approving the Organization(s) and may now proceed to the next step. 3. The Project Director should then modify or request permission to fill out an application. Email notification will be sent approving the applicants' request and granting clearance to proceed with the application itself. Due to the time involved in processing and approving user accounts and organization(s) requests, it is imperative that these steps be taken as soon as possible. Application completion will require an "Announcement Code" which is a security feature allowing access to the application. The Announcement Code is RSAT2009. Application completion will not be possible without this Code. A user manual is available on the website. In addition, two hard copies of the application must be submitted (both with original signatures) to: Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 A detailed user manual, complete with screen shot examples, can be found on the website. Please read this manual before beginning the application process in SIMON. Please refer to the manual before calling for assistance. For technical assistance with SIMON please call the SIMON helpdesk at (850) 617-1258. Otherwise please feel free to call Susan Adams, Martha McWilliams or me at (850) 617-1250. Sincerely, ila*114k Wild Community Program Administrator Office of Criminal Justice Grants Enclosures CC: Jail Administrator CHW/mkm/sa Residential Substance Abuse Treatment Program Florida Department of Law Enforcement SUBGRANT APPLICATION EVALUATION SCORE SHEET Application Date of Receipt: Applicant Subgrantee: Date of Review: Project Name: Name of Reviewer: ITEM EVALUATED POSSIBLE POINTS COMMENT POINTS SCORED I. Transmittal Letter — (Original Signature Required) 5 II. Subgrant Application Package • Measurable objectives 5 5 — • Statement supporting need for the program — AII documents correctly completed and signed as instructed: • EEO Certifications 5 5 — • Application Signature Pages 5 — • Sole Source Justification (if needed) 5 — • ADP Equipment Form (if needed) 30 — Section II Subtotal Points — Ill. Program Description Completion • Measurable objectives 5 — • Statement supporting need for program services 2 — • Program model description clear and comprehensive 3 — • Statement of goal to become self-sufficient 2 2 — • Statement specifying data collection for performance reporting 2 — • Staffing (Quantity of staff, minimum qualifications and description of — duties performed for each position) 2 • Positions and qualifications are task -appropriate 2 — • Period of treatment six-to-12 months in length 2 — • Treatment is provided in residential treatment facilities set apart 2 — from the general prison population — • Treatment focuses on substance abuse problems of inmates 2 • Treatment develops cognitive, behavioral, social, vocational and 2 = other skills • Statement indicating a reliable form of drug testing, its frequency 2 — and injunction for positive tests. • Individual treatment plans incorporating aftercare treatment 2 — • Letter of support on letterhead from aftercare agency indicating 4 — preference given to RSAT participants • Program model representative of a new program 4 — Section III Subtotal Points 40 — IV. Budget Narrative • Allowable costs clearly related to program 5 — • Sufficient detail and justification to support each budget category 5 • Minimum cash match requirement 5 -_ • Source of match 5 5 • Award amount requested to be within reason 25 _ Section IV Subtotal Points TOTAL POINTS SCORED 100 RSAT Evaluation Scoresheet FFY 2009 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement FREQUENTLY ASKED QUESTIONS The following are answers to frequently asked questions related to the Residential Substance Abuse Treatment (RSAT) for Prisoners Held in Community Correctional Facilities Program currently being implemented by the Florida Department of Law Enforcement. Most of the questions have been raised by officials in offices that are responsible for administration of this federally funded grant program. This document provides guidance regarding the program provisions and requirements. PURPOSE 1. Question: What is the purpose of the RSAT for Community Corrections Prisoners Program? Answer: The purpose of the program is to assist units of local government to -develop and implement residential substance abuse treatment programs in local correctional and detention facilities in which prisoners are incarcerated for a period of time sufficient to permit substance abuse treatment. ELIGIBILITY 2. Question: Who is eligible to apply? Answer: Eligible applicants include a Board of County Commissioners and Chairman or designated representative thereof representing a county in the State of Florida. MATCHING FUND REQUIREMENT 3. Question: Is there a matching fund requirement? Answer: Yes. The federal share of the program may not exceed 75 percent of the total program. The 25 percent matching fund requirement must be in the form of a cash match. Cash match is defined as cash spent for project -related costs which are allowable applications of federal funds. Federal funds may not be used as match. PROGRAM DEVELOPMENT AND DESIGN - 4. Question: What are the basic program design requirements? Answer: Programs shall: • Last between six and 12 months. Each offender with a substance abuse problem must participate in the program for not less than six nor more than 12 months, unless he or she drops out or is terminated; • Be provided in residential treatment facilities where every effort is made to separate program participants from the general correctional population (totally separate facilities or a dedicated housing unit within a facility exclusively for use by program participants); kitchen and recreational facilities may be shared with the general correctional population, but offenders served under these programs should otherwise be separated; • Focus on the substance abuse problems of the inmate; RSAT Frequently Asked Questions I FFY 2009 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement Develop the inmate's cognitive, behavioral, social, vocational, and other skills to solve the substance abuse and related problems; and, • Have in place and continue to require or agree to implement urinalysis and/or other proven reliable forms of drug and alcohol testing of individuals assigned to residential substance abuse treatment programs in correctional facilities. The applicant must include a description in the subgrant application of its current drug testing program, the number of offenders tested, and plans to expand or continue these programs. 5. Question: Will funding preference be given to program models meeting enhanced requirements? Answer: Yes. Funding preference will be given to programs which: • Feature individualized treatment plans incorporating aftercare services. • Exhibit linkages to aftercare services. Linkages shall be evidenced by Letters of Intent drawn - up on aftercare agency letterhead and signed by authorized representatives. Subgrant applications with letters which clearly indicate that RSAT graduates will be given priority - access to aftercare services will receive additional preference. • Provide residential treatment facilities that are totally separate from the general correctional population (programs which share kitchen and recreational facilities with the general correctional population will not receive preference). • Are new programs, i.e., the subgrant application must state that the program is a new program and indicate that residential substance abuse treatment services will not be available in the planned area of service unless the subgrant application is awarded. The subgrant application must clearly indicate that the proposed program does not represent an enhancement or expansion of a pre-existing program in order to receive preference. 6. Question: Can the program be designed to last less than six months? Answer: No. Federal statutes require that the program last between six and 12 months. A subgrant- funded program should accept inmates who can participate in the residential phase of the program for at least six months. 7. Question: Can inmates participate in the program for longer than twelve months? Answer: No. Studies have shown that the effectiveness of a residential treatment program begins to decrease if the offender remains in the program too long. This is not to suggest that offenders will not require additional treatment and support after the residential portion of the program. The program should be designed with at least two phases, i.e., the grant -supported residential phase, followed by an intensive and comprehensive aftercare program which is not grant -supported. 8. Question: Can funds be used to treat offenders who abuse alcohol? Answer: Yes. Substance abuse refers to both alcohol and drug abuse. 9. Question: Must the program be located within a jail? Answer: No. Residential treatment may be provided in conventional jail facilities, as well as boot camps, halfway houses, residential community corrections programs, and other similar types of residential correctional facilities. RSAT Frequently Asked Questions 9 FFY 2009 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement 10. Question: Can the program be designed to provide, for example, three months of residential Treatment in an institution and the balance in a residential correctional facility, such as a halfway house, in the community. Answer: Yes, as long as the residential portion of the program lasts between six and twelve months. If the program is split, the two residential components must be coordinated to provide a continuity of services. An aftercare component should still be available to provide treatment services and support to the offenders after release from the community residential component. 11. Question: The treatment facility must be set apart or totally separate from the general correctional population. What does "set apart" or "totally separate" mean? Answer: "Set apart" and "totally separate" mean a building, component, or dedicated housing unit within a correctional facility that is exclusively for use by program participants. It should separate the participants by sight and sound and have a dedicated space for housing and for program activities. Program participants may share facilities with the general population for meals, recreation, general education and other activities. AFTERCARE 12. Question: May grant funds be used to pay for aftercare services? Answer: No. Grant funds may only be used for the residential portion of a treatment program. 13. Question: Guidelines indicate that preference will be given to applicants that provide aftercare services to program participants. Does this mean that programs without an aftercare component could be funded? Answer: Yes. However, the State is required to give preference to programs which provide aftercare because research indicates that such programs are much more effective if aftercare services are provided. 14. Question: If an offender is returned to the general population after completing the residential substance abuse program, can we provide aftercare within the facility? Answer: Aftercare refers to nonresidential community -based services, including treatment, support, and monitoring of the offender, which follows release from the residential treatment program. Generally, offenders should be placed in a residential treatment program during the last six to twelve months of their sentence in a residential facility so that they can be released directly into a community -based aftercare program. If an offender is returned to the general population, he or she should be provided with support services within the institution and should be placed in an aftercare program when returned to the community. PROGRAM PARTICIPANTS 15. Question: Can grant funds be used to provide substance abuse treatment in juvenile facilities? Answer: Yes. 16. Question: Must an offender be sentenced to jail to qualify for participation in a grant -funded treatment program? Answer: No. The offender must be sentenced to or held in a residential facility operated by a local correctional agency. The facility may be an institution, such as a jail or boot camp, or in the RSAT Frequently Asked Questions 3 FFY 2009 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement community, such as a halfway house or a community corrections program. 17. Question: Can the courts sentence directly to a community -based residential treatment program? Answer: Grant funds may be used to support residential substance abuse treatment programs in correctional facilities which serve as an alternative to incarceration and accept offenders directly from the courts. 18. Question: Can grant funds be used to establish a community -based residential treatment program which serves as an intermediate sanction for probation or parole violators rather than returning them to prison? Answer: Yes, as long as the program meets the other basic required criteria. 19. Question: Can grant funds be used to buy slots or pay for services for offenders in a private treatment facility? Answer: No. The program must be in a correctional facility. 20. Question: Could a correctional facility use grant funds to contract with a private entity to provide services within a correctional facility? Answer: Yes. DRUG AND ALCOHOL TESTING REQUIREMENT 21. Question: Each grant recipient must have in place and continue to require or agree to implement urinalysis and/or other proven reliable forms of drug and alcohol testing of individuals assigned to residential substance abuse programs in correctional facilities. Does this apply to all of the grant recipient's residential substance abuse treatment programs or only those that are grant funded? Answer: Although grant recipients are encouraged to test individuals in all corrections substance abuse treatment programs, this requirement only applies to grant -funded activities. 22. Question: May grant funds be used to implement the drug testing requirement? Answer: Yes, but only the costs associated with testing offenders while in the grant -funded program may be paid with grant funds. SUPPLANTING 23. Question: May grant funds be used to expand or enhance an existing residential substance abuse treatment program? Answer: Yes. Grant funds may be used for the expanded or enhanced portion of an existing program. However, grant funds may not be used to supplant or replace existing non-federal funds. 24. Question: Can the residential substance abuse treatment program funds be used to continue a program currently funded by another federal grant program? Answer: Yes. Although the intent of this program is to increase the availability of treatment programs for offenders, these funds could be used to continue a program currently funded by another federal grant program. However, the rules related to supplanting would apply to the continuation of RSAT Frequently Asked Questions 4 FFY 2009 Residential Substance Abuse Treatment Program Florida Department of Law Enforcement programs currently funded with state or local funds. Programs initiated with other federal funds must meet or be modified to meet the requirements for this program. ADMINISTRATION 25. Question: Will subgrant recipients receive funding in a lump sum or the normal advance/reimbursement method? Answer: Subgrant recipients will receive funding via the advance/reimbursement method. 26. Question: What are allowable costs? Answer: Allowable costs are those which are directly associated with the provision of treatment services. Allowable costs are governed according to "General Principals of Allowability and Standards for Selected Cost Items" set forth in the United States Bureau of Justice Assistance Office of Justice Programs' Financial Guide (as amended) and federal Office of Management and Budget's (OMB) Circular No. A-87, "Cost Principles for State and Local Governments." RSAT Frequently Asked Questions 5 FFY 2009 ITEM NO. VI-12 DATE: 05/26/09 AGENDA REQUEST REGULAR ( ) PUBLIC NEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT () TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Key � J. Mas- a SUBMITTED BY: St. Lucie County Sheriff's Office, Administration Sheriff SUBJECT: Permission to Apply for the 2009 Bullet Proof Partnership Gr nt BACKGROUND: The St. Lucie County Sheriff's Office requests permission to apply for the 2009 Bullet Proof Partnership vrant Program. This grant program will reimburse the Sheriff's Office (up to 50%) of expenditures for the purchase of new or replacement bullet proof vests ordered on or after April 1, 2009. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board approval for the St. Lucie County Sheriff's Office to submit the 2009 Bullet Proof Partnership grant electronic application and authorize the electronic submission of the required signatures. COMMISSION ACTION: (J<) APPROVED OTHER County Attorney ( X ) Originating Dept. ( ) CONCURRENCE: ( ) DENIED Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB Director (X ) ( Budget Analyst it Dan McIntyre Marie Gouin Sophia Holt (Name) ERD ( ) (Name) St. Lucie County Sheriff's Office MEMORANDUM TO: Board of County Commissioners FROM: Ken J. Mascara, Sheriff Sheriff's Office, Administrati DATE: 05126/09 SUBJECT: Permission to Apply for the 2009 Bullet Proof Partnership Grant ITEM NO. VI-12 Background: The St. Lucie County Sheriff's Office requests permission to apply for the 2009 Bullet Proof Partnership Grant Program. This grant program will reimburse the Sheriff's Office (up to 50%) of expenditures for the purchase of new or replacement bullet proof vests ordered on or after April 1, 2009. Recommendation Board approval for the St. Lucie County Sheriff's Office to submit the 2009 Bullet Proof Partnership grant electronic application and authorize the electronic submission of the required signatures. William Simon From: owner-vests-iist@s'I.ojp.gov on behalf of BUIletproof Vest Partnership Program Team [vests@ojp.gov] Sent: Thursday, May 07, 2009 4:40 P To: vests-list@ojp.gov Subject: Bulletproof Vest Partnership FY 2009 update Dear . ,,'P Particit)ant: The Bureau of Justice Assistance (BJA) is pleased to announce the Fiscal Year (FY) 2009 B%rp application funding period. Applications for FY 2009 BVP funds will be accepted beginning Wednesday, May 13, 2009. A11 applications must be submitted online at http://www.ojp.usdoj.gov/bvpbasi/ by 5:00 pm (Eastern Time), Wednesday, June 24, 2009. -mportant Information Regarding FY 2009 BVP Funds se. 1. FY 2009 BVP funds may only be used toward the purchase of vests ordered on or a-:er April _, 2009. 2. Each vest purchased with FY 2009 funds must meet National Institute of Justice (1\1J;--andards on the date it was ordered. 3. Beginning with FY 2008 funds, the use period for BVP funds will be two years. To draw down FY 2009 BVP funds, vests must be received and the request for payment submitted to the BVP system by September 30, 2011. ensure that program participants are submitting applications that accurately reflect their vest needs for the next two years, please review the program guidance below. Prior to submitting an application for FY 2009 BVP funds: 1. Verify that the number of pests indicate:~ on the application does not exceed actual agency needs. Review all currently deployed vests for those that will need to be replaced during the next two years, according to the replacement cycle indicated on your BVP system: profile. Applications for funds should reflect the number of vests your agency needs to replace within the next two years, and vests for officers your agency anticipates hiring in the next two years. (New hires can be anticipated based on the average number of officers hired over the most recent three years.) 2. Ensure that the application accurately reflects the current market cost for the vests identified cn the applicut-on. 3. Review previous year(s) BVP funding to identify any unspent funds that might currently be available f:;r BVP needs. Your careful attention to actual vest needs will help ensure that all eligible - _=sdi_l-iOns b^ti tti nq � uests will receive the =,taximtam: allowanle oased on the appropriation and distribution guidelines. rl � ssUes �a' sed �= Fi 200.6, reme:aber t a t `l:: Official !✓`,'P -i,, 1„ a to ap-1 y -ter a SpeC1==eQ �._r�_�cr, or �li-'=j -- Veit• Fror QUes -1Ons regarding this s emai1 or for as_=stance with the onl=rte a;DTD ation pro:.es , please do not hesitate to call the BVP Help Desk at 1-677-756-3787, or email vests@usdoj.gov. i t ITEM NO. VI-J TO: SUBMITTED BY: SUBJECT: BACKGROUND: DATE: AGENDA REQUEST REGULAR BOARD OF COUNTY COMMISSIONERS Environmental Resources Department, Environmental Regulations Division 5/26109 PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT ( X ) PRESENTED BY: Yvette Alger Environmental Planning Coordinator Savanna Club Golf Course Restrooms Landscaping Improvement Agreement See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: March 24, 2009 — Growth Management Department approved a Minor Adjustment to an approved Final Planned Development Site Plan to construct two restrooms within the Savanna Club Golf Course. A Landscaping Improvement Agreement was required as a condition of approval of the Minor Adjustment. RECOMMENDATION: Board approval of the Landscaping Improvement Agreement with the Savanna Club Homeowners Association, Inc., developers of the Savanna Club Golf Course Restrooms, in the amount of $1,223.00 and authorization for the Chair to sign the Agreement. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( ) OMB Director Budget Analyst I Dan McIntyre Ta'wonna Johnson/ Marie Gouin Originating Dept. ( ) Growth ( ) Management Kare ith >fark Satterlee Finance Shai Francis Department Name MEMORANDUM TO: Board of County Commissioners THROUGH: Karen Smith, Environmental Resources Department Director FROM: Yvette Alger, Environmental Resources Department DATE: May 26, 2009 SUBJECT: Savanna Club Golf Course Restrooms Landscaping Improvement Agreement ITEM NO. VI-J Background: Savanna Club Homeowners Association, Inc., developers of the Savanna Club Golf Course Restrooms, is required to install landscaping as part of the approved site development plans. Per a condition of the Minor Adjustment site plan approval, the developer has submitted an approved Improvement Agreement covering the cost of landscaping. The required surety of $1,223.00 has been provided to the Environmental Resources Department. Attached are copies of the following documents: • Landscaping Improvement Agreement • Cost Estimate • Surety in the form of checks. totaling $1,223.00 Recommendation Board approval of the Landscaping Improvement Agreement with the Savanna Club Homeowners Association, Inc., developers of the Savanna Club Golf Course Restrooms, in the amount of $1,223.00 and authorization for the Chair to sign the Agreement. v LANDSCAPING/MITIGATION nOROVENENT AGREEME'gT THIS IMMVEMSNT AGREEMENT, is entered into this day of Apil , 20 09, by and between ° (the "Developer") , and ST. LUCIE COUNTY, a political subdivision of the State of Florida, (the "County"). W I T N E S E T H: WHEREAS, the Developer intends to commence development on a project in St. Lucie County, Florida, to be known as so mOubConca.xn (the "Project") ; and WHEREAS, the St. Lucie County Land Development Code (LDC), Section 11.04.01(B) requires that any site plan shall be subject to the Developer providing assurance that all required improvements shall be satisfactorily constructed according to the approved plan and an Improvement Agreement; and WHEREAS, the LDC requires that the Developer of this Project complete certain landscaping and mitigation improvements; and WHEREAS, the required improvements of the Project are to be installed after approval of a Vegetation Removal Permit or Exemption under the guarantees posted with the County. NOW THEREFORE, in consideration of the intent and desire of the Developer as set forth herein, the Developer and County agree as follows: 1. COMPLETION OF REQUIRED II4PROVENENTS. The Developer agrees to satisfactorily complete the required improvements (the "Improvements") for the above referenced -development within twelve (12) months from approval of a Vegetation Removal Permit or Exemption according to the landscape and mitigation plans approved by the Director of the Environmental Resources Department ("Director"). The Director may extend the time to complete the required improvements for one additional six-month term. If this extension is granted, the term of the bond must also be extended for at least six months. The Improvements are more particularly set forth on those certain plans drawn by the Developer's f or es landscape pe amended a architect, William A. Flint , dated 03/112009 approved by the Director. The Improvements must then remain alive and in healthy condition as determined by the Director for eighteen months (18) after installation or completion of construction, whichever occurs later. I -1- r 2. SECURITY. The Developer, in accordance with the requirements established by the St. Lucie County LDC, agrees to provide the County with security OM ywmwd form acceptable o L223.00 ) County Attorney in the amount of ,...,we" woMM ting 100% of the estimated cost of representhe Improvements f (i calculated using Betrock Plant Finder, irrigation, mulch, and other related landscaping plan items, and applicable), shall be approved by the Director. The term of the security effective for at least nineteen months, but in no case shall the term of the security be any less than the identified period of construction for the proposed development or development phaseP us eighteen months. CaKPLETE �VEMENTS. It is further 3. FAILURE parties to this Agreement understood and agreed by and between the p that, in the event Improvements are not constructed within twelve (12) months from the date of the approval of a Vegetation Removal Permit or Exemption, or if the Improvements do not remain alive and in healthy condition for the subsequent eighteen (18) months after installation, or upon completion eti ranted h the construction, right to causethnty e shall have and is hereby g reinstal Improvements to be made ent of all costs and hsecurity and expenses incurred in provided herewith for paym including but not limited to, design, the construction thereof, g materials, installation, byathetpartiesgal and hereto that1ngent Countycshall be reimbursed it is agreedY damages, either direct or from the security provided for any 9 consequential, which the County may sustain as a result of the failure of Developer to carry out and execute all of the provisions of this Agreement, the provisions of the LDC or the County -approved plan, as may be amended consistent with applicable County Codesand . In the event of Developer's s inilure or accordance refusal the terms to construct this install the Imp with Agreement, the County shall have the option to do so, with County or pursuant to public advertisement and employees and equipment, vent tt total costs receipt of bids. In the letionoftheeincurred improvements shall exceed construction and full comp the amount of security provided, such additional costs shall be paid by Developer on written demand by the County. 4. RELASE OF SECURITY. Upon completion of construction of he Developer's landscape architect shall certify all Improvements, t e been constructed e that the improvements havrovements have been certified County -approved plans. When the imp designee by the Develop he im landscape Iftall •Improvements are the Director r completed shall inspect t P to the satisfaction of the Director or designee, and the Improvements survive for eighteen (18) months after satisfactory -2- installation, or completion of construction, the Director shall confirm this in writing to the St. Lucie County Board of County Commissioners. The Developer's security shall then be released in accordance with Section 11.04.01, LDC. 5. INTERPRETATION; VENUE This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior verbal or written agreements between the parties with respect thereto. This Agreement may only be amended by written document, properly authorized, executed and delivered by both parties hereto. This Agreement shall be interpreted as a whole unit and section headings are for convenience only. All interpretations shall be governed by the laws of the State of Florida. In the event it is necessary for either party to initiate legal action regarding this Agreement, venue shall be in the Nineteenth Judicial Circuit for St. Lucie County, Florida, for claims under state law and the Southern District of Florida for any claims which are justiciable in federal court. IN WITNESS WHEREOF, the parties hereto have executed these presents on the dates indicated below. The date of this Agreement shall be the date on which this Agreement is approved by the Board of County Commissioners. ATTEST: DEPUTY CLERK BOARD OF COUNTY C0193ISSIONERS ST. LUCIE COUNTY, FLORIDA BY: CHAITOM APPROVED AS TO FORM AND CORRECTNESS: COUNTY ATTORNEY -3- r-- XX BY: Print Name: George Snyder Title: President a EXHIBIT A SUPPLY AND INSTALLATION COST OF LANDSCAPE MATERIAL Savanna Club Golf Course Restrooms ITEM SIZE Cocoplum #3 24" x 18" 12'-14, x 5,, 2-1l2" DBH Live Oak Lump Sum Mulch Irrigation Lump Sum Total Grand Total of Surety QUANTITY UNIT PRICE 28 $6.00 6 $120.00 1 $85.00 1 $250.00 Time Schedule June 15, 2009 Begin Plantings: July 15, 2009 Complete Plantings: NG 459 T \Y. Prima Milo Blvd., Port Sr_ LAWk, FL 34983 PH: (772) 3.30-d9<.lo F.'LY: (772) 3407996 BPR & FliPE Lkvnw No. 6424 TOTAL $168.00 $720.00 $85.00 $250.00 $1,223.00 $1,223.00 SAVANNA CLUB HOMEOWNERS ASSOC. INC 1120 REPLACEMENT ACCOUNT e& 7r2-340-,ems 3M CRAeAPPLE DR PORT SAINT LLIM FL 30M � GATE 9 �/I .Z ""p PAY MTHE ov ooLLaRs :� - • BAW FOR [h�1t,fH-el(.t tJ�[4tt ,r 1.00 L 120v' 1:06YO L L L4 24 . L000 2093 Or :-:-SAVA )HUNDREE o�ala/ulu 17 k246.20'-: -.DOLLAP.S-:,n ANNA CLUB HOMOTMERS' ASSOCIATION INC OPERATING ACCOUNT 4/MW 17860 maLfft #.- SCBCC ST. LUCE COUNTY COMMISSIONERS Check* 017860 woudw Invoice # br4oice Dole Invoice Amowd Amount Paid Dbcourit Tak . an 4127 427 Ret Outdoor Bathrooms 4r24A)9 24620 246.20 .00 avanna Ckib 1-omeowneks' Assoc Check Total 24620 IN ITEM NO. VI-K1 COUNTY F L O R I D A AGENDA REQUEST DATE: 05/26/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Diana D. Lewis ' SUBMITTED BY: Airport Airport Director SUBJECT: Request for Proposal (RFP) to lease 3104 and 3106 Industrial Avenue 3 BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: April 11, 2007 — RFP issued but no responsive proposal received. RECOMMENDATION: Board approval to issue a Request for Proposal (RFP) to lease 3104 and 3106 Industrial Avenue 3 at the St. Lucie County International Airport. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Coordination/S is natu res CONCURRENCE: Faye W. Outlaw, MP County Administrator County Attorney ( ) OMB Director ( ) W-3 Budget Analyst Heather Young Marie Gouin Purchasing ( ) ERD ( ) Desiree Cimino J Department Name MEMORANDUM TO: Board of County Commissioners FROM: Diana D. Lewis, Airport Director _V DATE: May 26, 2009 SUBJECT: Request for Proposal (RFP) to lease 3104 and 3106 Industrial Avenue 3 ITEM NO. VI-K1 Background: Located in the Airport Industrial Park, the buildings at 3104 and 3106 Industrial Avenue 3 were recently vacated by Treasure Coast Fasteners, which had leased the property from the Airport since February 1995. The buildings on the property are about 10,500 sq. ft. and 12,000 sq. ft. in size, were built in the 1970s and are of metal and concrete block construction. The property is approximately 3 acres in size, is zoned Light Industrial and has airfield access. Since the property has been vacated, there have been three parties that have expressed interest in leasing the property. Due to the interest from multiple parties, the Airport Leasing Policy requires that a Request for Proposal (RFP) be issued. Recommendation Board approval to issue a Request for Proposal to lease 3104 and 3106 Industrial Avenue 3 at the St. Lucie County International Airport. E'.,GLE I aG > w h' z s uj r-? OINDRIO RD! i J;1 KA�PLAN I I , Subject Location oFairwinds Golf Course J r 51 ROUSE RD � T P ®St Lucie County Intl BER MASON SubINDUSTRIAL AVENUE 3 i UCL ject 1 s�. r SUN CRRUS Blgtt i CL z+l g yl �RIDGE w + ` Zd CC l ! _ -z D CR 608 ST UCIE CR 2 FAIRGROUNDS tm _ W w p n _ 4 D p w z 7 O < . w ai S = m z ��ii Rj g 2 3 W EF9E- 1! S = w cc ANT AN NO 1 RD � • �-.-- .___Canal 1 .. __... _-: _ anal / Iw MATANZ#S I fm 1� �t T � VIED -{OJ �x MAR r 1 E R ffi AN R < + JUANITA 9 _W w '4 r- reurt tIE NUEV BAN DIEGO CELOPA ANGLE RD ry.L' GRAD nGLE RD A e I u GREEN + y s� NU I� z �O NL �JQ z iI � i ejoi N J W 1 ER LN 2000 DeL.orme. Street Atlas•USA; ® 2000 GDT, Inc., Rel. 04/2000 ,3Garfiela Fish Hm Old hrlel ,..-_-' 5 &1 IEW LN T %T�\� AVENUE S z ZI s AVENUEI z ANUE P ! NUE, N vnl. 1 0 Gerdens z A NUE AVENUE w E 0 VENUEL I r NU L 1 Z/ AVEN E L i 5RAVENUE M_EXT E /ENUE K A K NU�� ' = AVENU J NHESi-�-i i SPORT VEND Ir z r AVENUE Ip\N .OAN = ,., p Al FENUE H NJN D —' z I n G H ISH Z I NU 67, ITEM NO. VI — K2 COUNTY .. F L O R I D A� DATE: 05/26/09 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Diana D. Lewis SUBMITTED BY: Airport Airport Director . SUBJECT: Budget Resolution No. 09-153, LED Airfield Lighting Upgrade BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 140363-4220-563000-48006 (pending BOCC approval). (X) PREVIOUS ACTION: April 7, 2009 - Board approval of Resolution No. 09-111 accepting the Florida Department of Transportation (FDOT) Joint Participation Agreement for the LED Airfield Lighting Upgrade. RECOMMENDATION: Board approval of Budget Resolution No. 09-153 establishing the fund for the LED Airfield Lighting Upgrade project totaling $31,250 with an 80% FDOT grant ($25,000) and the 20% local share ($6,250) and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER County Attorney ( ) Approved 5-0 Coordination/Signatures Daniel S. McIntyre 1 i •-�-�i..� y � � CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Director ( ) Budget Analyst arie Gouin Patty Marston Originating Dept. ( ) ERD ( ) N/A c6UNTY F L O R I D A TO: Board of County Commissioners FROM: Diana D. Lewis, Airport Director DATE: May 26, 2009 AIRPORT MEMORANDUM SUBJECT: Budget Resolution No. 09-153, LED Airfield Lighting Upgrade ITEM NO. VI — K2 Background: The subject project consists of upgrading the quartz taxiway lights to LED lights for the new runway project. The average rated life expectancy of an LED light is 100,000 hours at full intensity, as opposed to 1,000 hours rated life expectancy for quartz lighting. LED lighting also reduces power consumption and maintenance requirements. This LED light upgrade will reduce electrical and maintenance costs normally associated with quartz lighting and is compatible with existing LED taxiway lights. When the project was originally bid, quartz lights were specified because of their lower cost to purchase. The cost to upgrade to LED lighting is $30,360. In January, both the Federal Aviation Administration (FAA) and FDOT were contacted to request funding to upgrade to LED lights. The FAA advised that while they supported the upgrade, they would not fund the change since the quartz lights were adequate. FDOT stated that they would only match what FAA would fund under the grant. Airport staff also contacted FPL and FPUA without success to determine if other funds were available under energy savings programs. In March 2009, FDOT advised that there was an unanticipated $25,000 available for use with current or future projects being conducted at the Airport. After discussing the lighting upgrades, FDOT concurred with the reasoning for the upgrade and allowed Airport staff to use the new funds towards the project. The subsequent FDOT Joint Participation Agreement (JPA) was accepted and approved by the Board in April 2009. This Budget Resolution establishes the fund for FDOT JPA #426174-1-94-01 for the LED Airfield Lighting Upgrade at St. Lucie County International Airport. Recommendation Board approval of Budget Resolution No. 09-153 establishing the fund for the LED Airfield Lighting Upgrade project totaling $31,250 with an 80% FDOT grant ($25,000) and the 20% local share ($6,250) and authorization for the Chair to sign documents as approved by the County Attorney. T RESOLUTION NO. 09-153 WHEREAS, subsequent to the adoption of the St. Lucie County Board of County Commissioners budget for St. Lucie County, certain funds not anticipated at the time of adoption of the budget have become available from the Florida Department of Transportation through a Joint Participation Agreement, in the amount of $25,000, as funding for the Upgrade of Lights and Signage at the St. Lucie County International Airport. WHEREAS, Section 129.06 (d), Florida Statutes, requires the Board of County Commissioners to adopt a resolution to appropriate and expend such funds. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, in meeting assembled this 26th day of May, 2009, pursuant to Section 129.06 (d), Florida Statutes, that such funds are hereby appropriated for the fiscal year 2008-2009, and the County's budget is hereby amended as follows: REVENUE 140363-4220-334411-48006 APPROPRIATIONS 140363-4220-563000-48006 FDOT-Transportation $25,000 Infrastructure $25,000 After motion and second the vote on this resolution was as follows: Commissioner Paula Lewis, Chair Commissioner Charles Grande, Vice Chair Commissioner Doug Coward Commissioner Chris Craft Commissioner Chris Dzadovsky PASSED AND DULY ADOPTED THIS 26TH DAY OF MAY, 2009. ATTEST: XXX XXX XXX XXX XXX BOARD OF COUNTY COMMISSIONERS ST LUCIE COUNTY, FLORIDA BY: CHAIRMAN APPROVED AS TO CORRECTNESS AND FORM: COUNTY ATTORNEY *� ITEM NO. VI-K3 ,-- -� DATE: 05/26/09 'COUNTY • I . A AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Diana D. Lewis SUBMITTED BY: Airport Airport Direct: SUBJECT: Request for Bid (RFB) to sell two lots in Airport Industrial Park BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: May 14, 2008 — RFB to sell both parcels RECOMMENDATION: Board approval to issue a Request for Bid (RFB) to sell two lots in the Airport Industrial Park off Industrial Avenue 2, as identified in the agenda memorandum. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coord ination/Sic natures County Attorney ( ) OMB Director Budget Analyst eather Young Purchasing ( )V %Q, ERD Desiree Cimino M a f feG o u 112� >~ COUNTY F L O R I D A TO: Board of County Commissioners FROM: Diana D. Lewis, Airport Director DATE: May 26, 2009 Department Name MEMORANDUM SUBJECT: Request for Bid (RFB) to sell two lots in Airport Industrial Park ITEM NO. VI-K3 Background: There are two undeveloped lots, 2.32 acres and 3.05 acres in size, owned by the County and located in the Airport Industrial Park. The parcel identification numbers for these lots are 1429-501-008-00-4 and 1429-501-0020-0004. A map showing the location of the parcels is attached. In an effort to raise funds to acquire a parcel south of the new runway, a RFB was issued in May 2008 to sell these properties but no bids were received. Recently, a company has expressed interest in acquiring both parcels, which necessitates that these parcels be offered for sale through a bid process. Recommendation Board approval to issue a Request for Bid (RFB) to sell two lots in the Airport Industrial Park off Industrial Avenue 2, as identified in the agenda memorandum. f _.—.—.—.—.—._.�. INJLU-ST.EU.,iL.—AXEti.U.E..—IYiLO.—.—.—.—.—.—`._. ]DO 20e 21s Ir 204 let 146.e2 !s,30 i UN -NAMED STREET s s 7 i 501-0015- F 1-0016- (Sol- ( �50 " O00" ) 0017- 000l0) 204 140.ex as. 3a log FT. 10 10-00011) 209 & AIRPOPWOO 00/4) M N 10 N I . ee 2 0• x 1 3 _ INDUSTRIAL AVENUE ONE .. z a s 1 s 0. i 3 61,30 (501-00204=4) 9 8 •C Q ea tae.ez 13134 UNDEVELOPED STREET 1 4 0 - 19 1� 0 1b a 138 S 19 136 is 33 $ J o 133 19 133 $ - to '� I 1 3 1 a 1 3 1 t '- is [Y1 a 17 Q 20 17 $ 2D I - 4 a 17 21 16 $ 21 3 16 53 Sf . 21 $ /6 $ 0 21 n I a 1 MOSQUITO CONTROL DISTRICT www.co.st-lucle.fl.us www.stlucieco.org fllrtu �lil�lal � �i la�l�ul 1 1 I �ii lla>Il�i u r l a 11"MR111 Chris Dzadovsky, Chairman District No.1 Chris Craft, Vice Chairman District No. 5 Doug Coward District No. 2 Charles Grande District No. 4 Paula A. Lewis District No. 3 uu�ti ' a i�il rua#��aruita;i��ia Iliul�uulu i1l�iitiili�ii3itNiili�UN! tl�tl;�l�tu MINUTES Approve the minutes from the May 12, 2009 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS Approve warrant list No. 33 and 34. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462- 1428 at least forty-eight (48) hours prior to the meeting. MOSQUITO CONTROL DISTRICT ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: May 12, 2009 Convened: 10:26 a.m. Adjourned: 10:27 a.m. Commissioners Present: Chairman, Chris Dzadovsky, Paula A. Lewis, Charles Grande, Doug Coward, Chris Craft Others Present: Faye Outlaw, County Administrator, Lee Ann Lowery, Asst. County Administrator, Dan McIntyre, County Attorney, Don West, Public Works Director, Millie Delgado -Feliciano, Deputy Clerk MINUTES Approve the minutes from the April 28, 2009 meeting. It was moved b;y Com. Lewis, seconded by Com. Coward, to approve the minutes of the meeting held April 28, 2009, and; upon roll call, motion carried unanimously. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA It was moved by Com. Craft, seconded by Com. Lewis, to approve the Consent Agenda, and; upon roll call, motion carried unanimously. A. WARRANTS Approve warrant list No. 31 and 32. The Board approved Warrant List No. 31 and 32. There being no further business to be brought before the Board, the meeting was adjourned. Chairman Clerk of the Circuit Court 05/15/09 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #33- 09-MAY-2009 TO 15-MAY-2009 FUND SUMMARY- MOSQUITO tFUND TITLE EXPENSES 195 Mosquito Fund 35,380.05 GRAND TOTAL: 35,380.05 PAGE 1 PAYROLL 36,229.82 36,229.82 05/22/09 ST. LUCIE COUNTY - BOARD FZABWARR WARRANT LIST #34- 16-MAY-2009 TO 22-MAY-2009 FUND SUMMARY- MOSQUITO FUND TITLE EXPENSES 145 Mosquito Fund 56,577.08 GRAND TOTAL: 56,577.08 PAGE PAYROLL 0.00 0.00 EROSION DISTRICT www.co.st-lucie.fl.us www.stiucieco.org i#i##i#I#iUi#i#i#i#ii#i##i#�il#il t#i#iiti##i#t�#i#iii ##i#lit##iiiti�iil�##iiiii#ii###�tiii#i�####iii####iii##ii####iiiii#i#t# Chris Craft, Chairman District No. 5 Charles Grande, Vice Chairman District No. 4 Doug Coward District No. 2 Chris Dzadovsky District No. 1 Paula A. Lewis District No. 3 MINUTES Approve meeting minutes from the May 5, 2009 meeting. Approve meeting minutes from the May 12, 2009 meeting. II. GENERAL PUBLIC COMMENT III. CONSENT AGENDA A. WARRANTS Approve warrant list No. 33 and 34. NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community Services Director at (772) 462-1777 or TDD (772) 462- 1428 at least forty-eight (48) hours prior to the meeting. 05/22/09 ST. LUCIE COUNTY - BOARD F'7ABWARR WARRANT LIST #34- 16-MAY-2009 TO 22-MAY-2009 FUND SUMMARY- EROSION i'JND TITLE EXPENSES 84 Erosion Control Operating Fund 273.00 GRAND TOTAL: 273.00 PAGE 1 PAYROLL 0.00 0.00