HomeMy WebLinkAbout06-23-2009 Signed AgendasAGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-B-1
DATE: June 23, 2009
REGULAR[]
PUBLIC HEARING []
CONSENT[x]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Katherine Mackenzie -Smith
Assistant County Attorney
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement
with Violet Trajeuski & Zoran Bezanoski for delinquent Impact
Fees pursuant to Resolution No. 09-114.
BACKGROUND: See CA No. 09-0654
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION: Staff recommends that the Board approve the attached Impact
Fee Payment Agreement with Violet Trajeuski & Zoran
Bezanoski and sign the Agreement as drafted by the County
Attorney's Office.
COMMISSION ACTION: CONCURRENCE:
[)(j APPROVED [ ] DENIED
[ ] OTHER: �
Faye W. Outlaw, MPA
Approved 5-0 County Administrator
Review and Approvals �
[X] County Attorney: N"-4' [ ]Management & Budget: PO )' Public Works: e j" yJjw/�
Daniel McIntyre Chris Lestrange
[ ] Road & Bridge.: [ ) Parks & Recreation Director [ ] Solid Waste Mgr
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Mackenzie -Smith, Assistant County Attorney
C.A. NO: 09-0654
DATE: June 23, 2009
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement with
Violet Trajeuski & Zoran Bezanoski for delinquent Impact Fees
pursuant to Resolution No. 09-114.
BACKGROUND:
St. Lucie County has adopted ordinances establishing impact fees so as to assure that new
development bears a proportionate share of the cost of capital expenditures necessary to provide
public buildings, roads and parks in St. Lucie County. On September6, 2005, the Board of County
Commissioners approved Ordinance No. 05-030 which provided for an alternative method for
collection of impact fees for public buildings, roads and parks.
The alternative collection mechanism provided for the County to serve an Impact Fee
Statement notice upon the Fee Payer. If the impact fees were not paid and became delinquent,
the County served a Notice of Lien upon the Fee Payer and the Owner. The Notice of Lien advised
that upon failure to pay the impact fees, the County would record a Claim of Lien with the Clerk of
the Circuit Court. Once recorded, the Claim of Lien constituted a lien against the property.
On February 3, 2009, the Board of County Commissioners granted permission for the
County Attorney to file suit to foreclose said lien(s). It has been requested by Fee Payers to enter
into a payment plan to pay the unpaid principal balance, accrued interest, late charges and other
default -related costs recoverable under the terms of the Lien.
Resolution No. 09-114 allows the Board of County Commissioners to enter into a payment
plan with the delinquent fee payer. Such payment schedule shall be inconformity with the following
guidelines:
A) The terms of the Payment Schedule must be included within a binding Agreement
between St. Lucie County and the Fee Payer.
B) The Fee Payer shall agree to pay equal monthly payments for a term not to exceed
18 months beginning the month following execution of the Agreement. Payments
shall be calculated on a calendar day basis, until paid in full, using the total impact
fees, plus the delinquency fee and interest set at the statutory rate for final
judgments. An amortization table shall be attached to the Agreement.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-B-2
DATE: June 23, 2009
REGULAR[]
PUBLIC HEARING [ ]
CONSENT[x]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Katherine Mackenzie -Smith
Assistant County Attorney
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement
with Angela and Kemas Nkemakolam for delinquent Impact
Fees pursuant to Resolution No. 09-114.
BACKGROUND: See CA No. 09-0683
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION: Staff recommends that the Board approve the attached Impact
Fee Payment Agreement with Angela and Kemas Nkemakolam
and sign the Agreement as drafted by the County Attorney's
Office.
COMMISSION ACTION: CONCURRENCE:
[A APPROVED [ ] DENIED
[ j OTHER:
Approved 5-0
]Management &Review and Approvals
v
[X] County Attorney: [ Budget.
DarilelVctntyie
[ j Road & Bridge.: [ ) Parks & Recreation Director
[ ]Finance: (check for copy only, if applicable)
Faye W. Outlaw, MPA
County Administrator
Chris Lestrange
[ j Solid Waste Mgr -
Effective 01/09
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Mackenzie -Smith, Assistant County Attorney
C.A. NO: 09-0683
DATE: June 23, 2009
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement with
Angela and Kemas Nkemakolam for delinquent Impact Fees
pursuant to Resolution No. 09-114.
BACKGROUND:
St. Lucie County has adopted ordinances establishing impact fees so as to assure that new
development bears a proportionate share of the cost of capital expenditures necessary to provide
public buildings, roads and parks in St. Lucie County. On September 6, 2005, the Board of County
Commissioners approved Ordinance No. 05-030 which provided for an alternative method for
collection of impact fees for public buildings, roads and parks.
The alternative collection mechanism provided for the County to serve an Impact Fee
Statement notice upon the Fee Payer. If the impact fees were not paid and became delinquent,
the County served a Notice of Lien upon the Fee Payer and the Owner. The Notice of Lien advised
that upon failure to pay the impact fees, the County would record a Claim of Lien with the Clerk of
the Circuit Court. Once recorded, the Claim of Lien constituted a lien against the property.
On February 3, 2009, the Board of County Commissioners granted permission for the
County Attorney to file suit to foreclose said lien(s). It has been requested by Fee Payers to enter
into a payment plan to pay the unpaid principal balance, accrued interest, late charges and other
default -related costs recoverable under the terms of the Lien.
Resolution No. 09-114 allows the Board of County Commissioners to enter into a payment
plan with the delinquent fee payer. Such payment schedule shall be in conformity with the following
guidelines:
A) The terms of the Payment Schedule must be included within a binding Agreement
between St. Lucie County and the Fee Payer.
B) The Fee Payer shall agree to pay equal monthly payments for a term not to exceed
18 months beginning the month following execution of the Agreement. Payments
shall be calculated on a calendar day basis, until paid in full, using the total impact
fees, plus the delinquency fee and interest set at the statutory rate for final
judgments. An amortization table shall be attached to the Agreement.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-B-3
DATE: June 23, 2009
REGULAR[]
PUBLIC HEARING [ ]
CONSENT[x]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Katherine Mackenzie -Smith
Assistant County Attorney
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement
with Edwin and Patricia Mason for delinquent Impact Fees
pursuant to Resolution No. 09-114.
BACKGROUND: See CA No. 09-0683
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION: Staff recommends that the Board approve the attached Impact
Fee Payment Agreement with Edwin and Patricia Mason and
sign the Agreement as drafted by the County Attorney's Office.
COMMISSION ACTION: CONCURRENCE:
�C] APPROVED [ ] DENIED
j ] OTHER:
Approved 5-0
Review and Approvals
[X] County Attomey. [ ]Management & Budget:
DaffM: lcfntym
[ ] Road & Bridge.: [) Parks & Recreation Director
[ ]Finance: (check for copy only, K applicable)
Faye W. Outlaw, MPA
County Administrator
[X=j° pUbtic-WOrkl:
Ctfds L'estrarige
[ ] Solid Waste Mgr
Effective 01/09
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Mackenzie -Smith, Assistant County Attorney
C.A. NO: 09-0688
DATE: June 23, 2009
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement with
Edwin and Patricia Mason for delinquent Impact Fees pursuant to
Resolution No. 09-114.
BACKGROUND:
St. Lucie County has adopted ordinances establishing impact fees so as to assure that new
development bears a proportionate share of the cost of capital expenditures necessary to provide
public buildings, roads and parks in St. Lucie County. On September 6, 2005, the Board of County
Commissioners approved Ordinance No. 05-030 which provided for an alternative method for
collection of impact fees for public buildings, roads and parks.
The alternative collection mechanism provided for the County to serve an Impact Fee
Statement notice upon the Fee Payer. If the impact fees were not paid and became delinquent,
the County served a Notice of Lien upon the Fee Payer and the Owner. The Notice of Lien advised
that upon failure to pay the impact fees, the County would record a Claim of Lien with the Clerk of
the Circuit Court. Once recorded, the Claim of Lien constituted a lien against the property.
On February 3, 2009, the Board of County Commissioners granted permission for the
County Attorney to file suit to foreclose said lien(s). It has been requested by Fee Payers to enter
into a payment plan to pay the unpaid principal balance, accrued interest, late charges and other
default -related costs recoverable under the terms of the Lien.
Resolution No. 09-114 allows the Board of County Commissioners to enter into a payment
plan with the delinquent fee payer. Such payment schedule shall be inconformity with the following
guidelines:
A) The terms of the Payment Schedule must be included within a binding Agreement
between St. Lucie County and the Fee Payer.
B) The Fee Payer shall agree to pay equal monthly payments for a term not to exceed
18 months beginning the month following execution of the Agreement. Payments
shall be calculated on a calendar day basis, until paid in full, using the total impact
fees, plus the delinquency fee and interest set at the statutory rate for final
judgments. An amortization table shall be attached to the Agreement.
AGENDA REQUEST
�1
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B4
DATE: June 23, 2009
REGULAR []
PUBLIC HEARING [J
CONSENT [xx]
PRESENTED BY:
Heather Sperrazza Lueke
Assistant County Attorney
SUBJECT: Permission to Advertise Public Hearing - Resolution No. 09-
184-Lawnwood Baseball Bathroom Project- St: Lucie County
Economic Stimulus Projects
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
See attached memorandum
RECOMMENDATION: Staff requests permission to advertise proposed Resolution No.
09-184 for public hearing before the Board of County
Commissioners on July 7, 2009, at 6p.m, or as soon
thereafter as may be heard.
COMMISSION ACTION:
[�Q APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
CONCURRENCE:
—ram
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
County Attorney: Vq Management & Budget Purchasing:
Daniel 5. McIntyre Marie Gouin
Originating Dept
Finance: (Check for copy only, if applicable)
Public Works Dir: County Eng.:
Don West Mike Powley
Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather 5perrazza Lueke, Assistant County Attorney
C.A. NO.: 09-0728
DATE: June 23, 2009
SUBJECT: Permission to Advertise Resolution No. 09-184 -Lawnwood
Baseball Bathroom Project - St. Lucie County Economic
Stimulus Project
BACKGROUND:
On April 21, 2009, the Board adopted Ordinance No. 09-008 establishing a local
economic stimulus program. On April 28, 2009, the Board adopted Resolution No. 09-
119 which provided for a list of local economic stimulus projects. The list includes the
Lawnwood Baseball Bathroom project. Attached to this memorandum is a copy of draft
Resolution No. 09-184 which, if adopted, would authorize the Lawnwood Baseball'
Bathroom project as a local economic stimulus project. The Resolution would also
authorize the Director of Parks and Recreation to advertise for competitive sealed
bids for the project. There is no local manufacturer of the precast concrete
bathrooms, but Staff believes that the 75% minimum local material supplier
requirement can still be met. Based on the publication Estimates of Job Creation From
The American Recovery and Reinvestment Act of 2009, published by the U.S. Council
of Economic Advisors, the number of job years directly and indirectly created by the
project is approximately 2.62 and the number of induced job years created by the
project is approximately 1.38. A job year is defined as employment in one job for one
year. Direct jobs are jobs created in the actual government -sponsored
project. Indirect jobs are jobs created at suppliers who make materials used in the
project. Induced jobs are jobs created elsewhere in the economy as increased income
from the direct government spending lead to additional increases in spending by
workers and firms.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B5
DATE: June 23, 2009
REGULAR []
PUBLIC HEARING []
CONSENT [xx]
PRESENTED BY:
Heather 5perrazza Lueke
Assistant County Attorney
SUBJECT: Permission to Advertise Public Hearing - Resolution No. 09-
188 -Courthouse Annex Phase 1-A Project- St. Lucie County
Economic Stimulus Projects
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
See attached memorandum
RECOMMENDATION: Staff requests permission to advertise proposed Resolution No.
09-188 for public hearing before the Board of County
Commissioners on July 7, 2009, at 6p.m. or as soon
thereafter as may be heard.
COMMISSION ACTION:
DO APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
CountyAttorne : � Management A Budge, Purchasing:
Y 9 9 ���-.`.�-z-�— 4
Daniel S. McIntyre (�6oum
Originating Dept. Public Works Dir: County Eng.; AfV1
Don est Mike Powley
Finance: (Check for copy only, if applicable) Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather 5perrazza Lueke, Assistant County Attorney
C.A. NO.: 09-0741
DATE: June 23, 2009
SUBJECT: Permission to Advertise - Resolution No. 09-188 -Courthouse
Annex Phase 1-A Project - St. Lucie County Economic
Stimulus Project
BACKGROUND:
On April 21, 2009, the Board adopted Ordinance No. 09-008 establishing a local
economic stimulus program. On April 28, 2009, the Board adopted Resolution No. 09-
119 which provided for a list of local economic stimulus projects. The list includes the
Courthouse Annex Phase I -A project. Attached to this memorandum is a copy of draft
Resolution No. 09-188 which, if adopted, would authorize the Courthouse Annex Phase
I -A project as a local economic stimulus project. The Resolution would also authorize
the Director of Central Services to advertise for competitive sealed bids for the
project. Based on the publication Estimates of Job Creation From The American
Recovery and Reinvestment Act of 2009, published by the U.S. Council of Economic
Advisors, the number of job years directly and indirectly created by the project is
approximately 18.09 and the number of induced job years created by the project is
approximately 10.17. A' job year is defined as employment in one job for one
year. Direct jobs are jobs created in the actual government -sponsored
project. Indirect jobs are jobs created at suppliers who make materials used in the
project. Induced jobs are jobs created elsewhere in the economy as increased income
from the direct government spending lead to additional increases in spending by
workers and firms.
AGENDA REQUEST
a
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B6
DATE: June 23, 2009
REGULAR[]
PUBLIC HEARING []
CONSENT [xx]
PRESENTED BY:
Heather Sperrazza Lueke
Assistant County Attorney
SUBJECT: Permission to Advertise Public Hearing - Resolution No. 09-
189 -State Attorneys Office A/C Maintenance Project- St.
Lucie County Economic Stimulus Projects
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
See attached memorandum
RECOMMENDATION: Staff requests permission to advertise proposed Resolution No.
09-189 for public hearing before the Board of County
Commissioners on July 7, 2009, at 6p.m. or as soon
thereafter as may be heard.
COMMISSION ACTION:
bQ APPROVED [ ] DENIED
j ] OTHER:
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
,�� Review and Approvals
County Attorney: Management & Budget- Purchasing:
Daniel S. McIntyre Marie Gouin
Originating Dept. Public Works Dir: ',A • County Eng.:-
Don W4st Mike Powley
Finance: (Check for copy only, if applicable) Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather Sperrazza Lueke, Assistant County Attorney
C.A. NO.: 09-0740
DATE: June 23, 2009
SUBJECT: Permission to Advertise - Resolution No. 09-189 -State
Attorney's Office A/C Maintenance Project - St. Lucie
County Economic Stimulus Project
BACKGROUND:
On April 21, 2009, the Board adopted Ordinance No. 09-008 establishing a local
economic stimulus program. On April 28, 2009, the Board adopted Resolution No. 09-
119 which provided for a list of local economic stimulus projects. The list includes the
State Attorney's Office A/C Maintenance project. Attached to this memorandum is
a copy of draft Resolution No. 09-189 which, if adopted, would authorize the State
Attorney's Office A/C Maintenance project as a local economic stimulus project. The
Resolution would also authorize the Director of Central Services to advertise for
competitive sealed bids for the project. Based on the publication Estimates of Job
Creation From The American Recovery and Reinvestment Act of 2009, published by the
U.S. Council of Economic Advisors, the number of job years directly and indirectly
created by the project is approximately 2.96 and the number of induced job years
created by the project is approximately 1.66. A job year is defined as employment in
one job for oneyear. Direct jobs are jobs created in the actual government -sponsored
project. Indirect jobs are jobs created at suppliers who make materials used in the
project. Induced jobs are jobs created elsewhere in the economy as increased income
from the direct government spending lead to additional increases in spending by
workers and firms.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI - B7
Date: June 23, 2009
Regular [ ]
Public Hearing[ ]
Consent [X]
PRESENTED BY:
Heather Young '
Assistant County Attorney
SUBJECT: Sustainable Resources International, Inc. - First Amendment to Lease Agreement
BACKGROUND: See C.A. No. 09-0757
FUNDS AVAIL.(5tate type & No. of transaction or N/A): N/A
RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the proposed
First Amendment to the Lease Agreement with Sustainable Resources International, Inc., and authorize the
Chair to sign the First Amendment.
COMMISSION ACTION:
(x] APPROVED j ] DENIED
[ ] OTHER:
Approved 5-0
County Attorney: 4'tz
Daniel S Mc tyre
Originating Dept a ---
Diana Lewis
Finance (Check for Copy only, if applicable):
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
Mgt. & Budget: Purchasing:
Other: Other:
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO. Board of County Commissioners
FROM: Heather Young, Assistant County Attorney
C.A. NO: 09-0757
DATE. June 12, 2009
SUBJECT: Sustainable Resources International, Inc. - First Amendment to Lease
Agreement
BACKGROUND:
Attached to this memorandum is a copy of the proposed First Amendment to the
September 15, 2008 Lease Agreement between the County and Sustainable Resources, Inc.
("5RI") for property at the St. Lucie County International Airport. The lease provides for
SRI to commence an aquaculture operation on the site within six months. Due to economic
conditions, SRI has requested the lease be amended to extend the commencement date for
an additional six (6) months to September 15, 2009. The proposed First Amendment would
extend the commencement date as requested.
RECOMMENDATION/CONCLUSION :
Staff recommends the Board of County Commissioners approve the proposed First
Amendment to the Lease Agreement with Sustainable Resources International, Inc., and
authorize the Chair to sign the First Amendment.
Respectfully submitted,
Heather Young
Assistant County Attorney
Attachment
HY/
Copies to: County Administrator
Airport Director
Finance Director
Management and Budget Director
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-B-,-,
DATE: June 23, 2009
REGULAR[]
PUBLIC HEARING [ ]
CONSENT[x]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre,
County Attorney
SUBJECT: Budget Amendment #BA-09-027- Requesting the transfer of
$35,000 from Contingency Account #001-9910-599100-800 to
Professional Services Account #001-1410-531000-100.
BACKGROUND: See CA No. 09-0749
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION: Staff recommends that the Board of County Commissioners approve
the transfer of $35,000 from Contingency to Professional Services as
requested.
COMMISSION ACTION: CONCURRENCE:
[A APPROVED [ j DENIED
[ ] OTHER:
Approved 5-0
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
[X] County Attorney: ( ]Management & Budget ( ]Purchasing:
[ ] Road &Bridge.: [) Parks & Recreation Director I I Solid Waste Mgr
[ ]Finanoe:(check for copy only, if applicable) Effective 5/96
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEY'S OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Daniel S. McIntyre, County Attorney
C.A. NO: 09-0749
DATE: June 23, 2009
SUBJECT: Budget Amendment #BA-09-027 - Requesting the transfer of $35,000 from
Contingency Account #001 -9910-599100-800 to Professional ServicesAccount
#001-1410-531000-100
BACKGROUND:
The attached Budget Amendment #BA07-079 has been prepared in order to pay additional
litigation services not anticipated in Fiscal Year 2008-09.
RECOMMENDATION/CONCLUSION:
Staff recommends that the Board of County Commissioners approve the transfer of $35,000
from Contingency to Professional Services as requested.
Respectfully submitted,
DSM/cb r— "NJ
H.,w,da+e=.DSM-sA.wPd Danie S. Mcl
County Attorr
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B9
DATE: June 23, 2009
REGULAR[]
PUBLIC HEARING []
CONSENT [xx]
PRESENTED BY:
Heather Sperrazza Lueke
Assistant County Attorney
SUBJECT: Permission to Advertise Public Hearing - Resolution No. 09-
195 -Martin Luther King/Dreamland Park Bathroom Project -
St. Lucie County Economic Stimulus Projects
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: Funds will be made available 316-7210-563000-7697
-Infrastructure & 001-7210-563000-7697 - Infrastructure
PREVIOUS ACTION:
RECOMMENDATION: Staff requests permission to advertise proposed Resolution No.
09-195 for public hearing before the Board of County
Commissioners on July 7, 2009, at 6p.m. or as soon
thereafter as may be heard.
COMMISSION ACTION:
APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
County Attorney: Management & Budget /I urchasing:
Daniel S. McIntyre a 'e Gouin �A
Originating Dept. Public Works Dir, County Eng.:
7Don Mike Powley
Finance: (Check for copy only, if applicable) Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLOP-IDA
TO: Board of County Commissioners
FROM: Heather 5perrazza Lueke,. Assistant County Attorney
C.A. NO.: 09-0764
DATE: June 23, 2009
SUBJECT: Permission to Advertise Resolution No. 09-195 -Martin
Luther King/Dreamland Park Bathroom Project - St. Lucie
County Economic Stimulus Project
BACKGROUND:
On April 21, 2009, the Board adopted Ordinance No. 09-008 establishing a local
economic stimulus program. On April 28, 2009, the Board adopted Resolution No. 09-
119 which provided for a list of local economic stimulus projects. The list includes the
Martin Luther King/Dreamland Park Bathroom project. Attached to this memorandum
is a copy of draft Resolution No. 09-195 which, if adopted, would authorize the Martin
Luther King/Dreamland Park Bathroom project as a local economic stimulus project.
The Resolution would also authorize the Director of Parks and Recreation to advertise
for competitive sealed bids for the project. There is no local manufacturer of the
precast concrete bathrooms, but Staff believes that the 75% minimum local material
supplier requirement can still be met. Based on the publication Estimates of Job
Creation From The American Recovery and Reinvestment Act of 2009, published by the
U.S. Council of Economic Advisors, the number of job years directly and indirectly
created by the project is approximately 1.64 and the number of induced job years
created by the project is approximately 0.93. A job year is defined as employment in
one job for one year. Direct jobs are jobs created in the actual government -sponsored
project. Indirect jobs are jobs created at suppliers who make materials used in the
project. Induced jobs are jobs created elsewhere in the economy as increased income
from the direct government spending lead to additional increases in spending by
workers and f irms.
AGENDA REQUEST
ITEM NO. VI-Cl
DATE: 6/23109
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( }
QUASI -JD ( )
CONSENT (X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Daniel J. Lutzke
SUBMITTED BY: Human Resources/Risk Management Interim Risk Manager
SUBJECT: Prison Health Services Inmate Health Care Invoice, second quarter FY 08-09.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-2300-531300-200 Inmate Medical Expenses (pending BOCC approval)
PREVIOUS ACTION: First quarter FY 08-09 invoice has been paid.
RECOMMENDATION: Board approval for payment of Prison Health Services invoice number
PHS0005847 for the second quarter period of Jan. 1, 2009 to Mar. 31, 2009, in
the amount of $445,803.61.
COMMISSION ACTION:
{�Cf APPROVED { ) DENIED
( ) OTHER
Approved 5-0
Coordination/Signatures
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
County Attorney (x) OMB Director
f Budget Analyst
(Daniel S. McIntyre) (Marie G
Originating Dept. (K) LERD ( )
(Dani ice (Name)
Human Resources/Risk Management
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Carl Holeva, Human Resources Directo;�j.04
FROM: Daniel J. Lutzke, Interim Risk Manager
DATE: June 3, 2009
SUBJECT: Prison Health Services Inmate Health Invoice, second quarter FY 08-09.
ITEM NO. VI-Cl
Background:
Prison Health Services (PHS) acts as a third party administrator for prisoner health care and
manages and pays for medical care expenses for incarcerated jail inmates that is provided off -site
(outside the Jail). PHS is then reimbursed by the County according to contract for those medical
services, including psychotropic drugs.
Alliance Medical Management, the Sheriffs Office Medical Consultant, has reviewed the attached
invoice number PHS000587 in the amount of $445,803.61 and supporting documentation and
certified them to be correct as presented.
Attachments
A. Alliance Medical Management certification of accuracy of Invoice Number PHS000587.
B. Prison Health Services Invoice No. PHS000587 in the amount of $445,803.61.
Previous Action
First quarter FY 08-09 invoice has been paid.
Recommendation
Board approval for payment of Prison Health Services invoice number PHS0005847 for the second
quarter period of Jan. 1, 2009 to Mar. 31, 2009, in the amount of $445,803.61. .
AGENDA REQUEST
ITEM NO. V1-C2
DATE: 6/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Daniel J. Lutzke
SUBMITTED BY: Human Resources/Risk Management Interim Risk Manager
SUBJECT: Prison Health Services Inmate Health Care Invoice FY-07/08.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-2300-531300-200 Inmate Medical Expenses (pending BOCC approval)
PREVIOUS ACTION: Quarterly Invoices for Contract Year have been paid.
RECOMMENDATION: Board approval for payment of Prison Health Services invoice number
PHS0005578 for period of Oct. 1, 2007 to Sept. 30, 2008, in the amount of
$113, 582.66.
COMMISSION ACTION:
APPROVED ( } DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney %) OMB Director
- P* Budget Analyst
(Daniel S. McIntyre)
4 Originating Dept. () ERD
(Daniel u
(Marie Gouin)
(Name)
THROUGH: Carl Holeva, Human Resources Director
FROM: Daniel J. Lutzke, Interim Risk Manage -
DATE: June 8, 2009
SUBJECT: Prison Health Services Inmate Health Invoice FY-07/08.
ITEM NO. V1-C2
Backaround:
Prison Health Services (PHS) acts as a third party administrator for prisoner health care and
manages and pays for medical care expenses for incarcerated jail inmates that is provided off -site
(outside the Jail). PHS is then reimbursed by the County according to contract for those medical
services, including psychotropic drugs.
The contract provides PHS with 150 days to settle the aggregate claim each year. The contract ends
9/30 of each year and because it takes time for PHS to get the claims in from their medical providers,
process and pay them, this settlement period was agreed upon. This invoice was submitted to the
County on February 27, 2009 which was within the 150 day settlement period. This is the final
invoice for that contract year.
Alliance Medical Management, the Sheriffs Office Medical Consultant, has reviewed the above
mentioned invoice and supporting documentation and certified them to be correct as presented.
Attachments
A. Alliance Medical Management certification of accuracy of Invoice Number PHS0005578.
B. Prison Health Services Invoice number PHS0005587 in the amount of $ 113,582.66.
Recommendation
Board approval for payment of Prison Health Services invoice number PHS0005578 for period of
Oct. 1, 2007 to Sept. 30, 2008, in the amount of $113,582.66.
ITEM NO.
DATE:
AGENDA REQUEST REGULAR
PUBLIC HEARING
LEG.
QUASI -JD
CONSENT
VI-C3
6123/09
(X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Carl Holevj�
SUBMITTED BY: Human Resources/Administration Human Resources Director
SUBJECT: Reclassification of Economic & Tourism Development Manager position to
Economic Sustainability Coordinator
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 50% in 001-1515-512001-700 & 50% in 102-1515-512002-700
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval for reclassification of the Economic & Tourism Development
Manager to that of Economic Sustainability Coordinator..
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney { } OMB Director
Budget Analyst
(Darnel S. McIntyre)
Originating Dept. ERD
(Carl Holeva)
Fay (Mane Gouin)
(Name)
Human Resources/Risk Management
MEMORANDUM
TO: Board of County Commissioners.
THROUGH: Faye W. Outlaw, MPA, County Administrator
FROM: Carl Holeva, Human Resources Director
DATE, June 23, 2009
SUBJECT: Reclassification of Economic &Tourism Development Manager position to
Economic Sustainability Coordinator.
ITEM NO. VI-C3
Background:
The Economic Sustainability Coordinator will provide the in-house leadership in establishing the new
Office of Economic Sustainability. The position will coordinate and monitor county -wide economic
development, tourism, cultural affairs activities, as well as green collar initiatives. This involves
coordinating energy and green technologies with local businesses, related financing, job growth
incentives, marketing, museum programs and the review of significant development projects meeting
the strategic objectives of the County. Work is performed under the general direction of the County
Administrator. The current Economic & Tourism Development Manager position is a pay grade 23.
The Economic Sustainability Coordinator position will be a pay grade 26.
Attachments
A. Economic & Tourism Development Manager Job Description (Current).
B. Economic Sustainability Coordinator Job Description (Requested)
C. Reclassification Request: RC09-001
Previous Action
N/A
Recommendation
Board approval for the reclassification of the Tourism & Economic Development Manager position to
that of Economic Sustainability Coordinator.
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
AGENDA REQUEST
ITEM NO. VI-D1
DATE: 06/23/09
REGULAR { }
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT ( X )
BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Diana D. Lewis
Airport Airport D' c or
Disadvantaged Business Enterprise (DBE) Plan for Fiscal Year (FY) 2010
See attached memorandum.
N/A
May 28, 2006 — adopted Resolution 06-178 for the 2006 DBE Plan
July 18, 2006 — adopted Resolution 07-022 for the 2007 DBE Plan
January 16, 2007 — adopted Resolution 07-027 updating the 2006 DBE Plan Goal
July 24, 2007 — adopted Resolution 07-224 for the 2008 DBE Plan
July 8, 2008 — adopted Resolution 08-219 for the 2009 DBE Plan
RECOMMENDATION: Board adoption of Resolution 09-194 approving the DBE Plan and authorizing
Airport staff to transmit the plan to the FAA Civil Rights Office, advertise the 3.09%
goal to receive public comments, and authorization for the Chair to sign the
document as approved by the County Attorney.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
Coordination/Sianatures
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
County Attorney ( ) OMB Director
10b 4,,Ds Budget Analyst
an el McIntyre Marie Gouin
Heather Young Patty Marston
Purchasing ( ) ERD ( )
AIRPORT
MEMORANDUM
TO: Board of County Commissioners
FROM: Diana D. Lewis, Airport Director
DATE: June 23, 2009
SUBJECT: Disadvantaged Business Enterprise (DBE) Plan for Fiscal Year (FY) 2010
ITEM NO. VI -DI
Background:
As a condition of the acceptance of Federal Aviation Administration (FAA) and Florida Department of
Transportation (FDOT) grants for Airport projects, the Airport is required to have a Disadvantaged
Business Enterprise (DBE) Program. Each year, the Airport must prepare a plan that establishes a DBE
goal based on the projects planned in the upcoming fiscal year and what certified DBE firms are
available to do the work. The list of certified DBEs is provided by FDOT.
For Fiscal Year 2009, a goal of 1.29% was proposed, advertised, and subsequently approved by the
FAA Civil Rights Office. The goal for FY 2010 DBE Plan is 3.09%. The reason for the increase is there
are more DBE firms with the skills needed for the types of construction projects planned in FY 2010 plan
as opposed to the projects in FY 2009.
The attached DBE Plan must be advertised locally for comments and then will be sent to the FAA Civil
Rights Office for their review and approval.
Recommendation
Board adoption of Resolution 09-194 approving the DBE Plan and authorizing Airport staff to transmit
the plan to the FAA Civil Rights Office, advertise the 3.09% goal to receive public comments, and
authorization for the Chair to sign the document as approved by the County Attorney.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Airport
SUBJECT: Cancellation of contract for roof replacement.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 140-4210-546100-400
ITEM NO. VI-D2
DATE: 06/23109
REGULAR ( )
PUBLIC HEARING ( }
LEG. ( )
QUASWD ( )
CONSENT ( X )
PRESENTED BY:
Diana D. Lewi
Airport Dire r
PREVIOUS ACTION: January 20, 2009 — Board awarded project to David Greenlaw Construction in the
amount of $36,292.06.
RECOMMENDATION: Board authorization to cancel Contract No. C09-01-044/Purchase Order No.
P2911640 with David Greenlaw Construction.
COMMISSION ACTION:
(Xj APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
Coordination/Signatures
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
County Attorney ( ) OMB Director
Ds" Budget Analyst + t t
Da el McIntyre Marie Gouin
Heather Young Patty Marston
Purchasing ( } ERD ( )
W
MEMORANDUM
TO: Board of County Commissioners
FROM: Diana D. Lewis, Airport Directo
DATE: June 23, 2009
SUBJECT: Cancellation of contract for roof replacement.
ITEM NO. VI-D2
Background:
In December 2008, three quotes were obtained for the replacement of an existing 150' x 80' metal roof
for Phoenix Metal Products, Inc., an Airport tenant. The three quotes were obtained from the following
companies:
• David Greenlaw Construction - $36,292.06
• J.A. Taylor Roofing - $39,100.00
• Richard K. Davis Construction - $40,903.00
The project was subsequently awarded to David Greenlaw Construction in January 2009. All contracts
were prepared and the project notice -to -proceed was issued on March 5, 2009, with an estimated
completion date of June 3, 2009. A pre -construction meeting was held on March 10, 2009 at which time
the contractor stated that the work would start on March 23, 2009, pending permit approval.
On March 23, 2009, Mr. Greenlaw was contacted regarding the status of the project. He stated that the
County Code Compliance Division was still reviewing the project permit. Subsequently, Mr. Greenlaw
was informed by the Code Compliance Division that he needed to provide a letter of certification from
the roofing materials engineer showing that the roof could withstand wind load requirements and that
due to new changes in the Florida Building Code, signed and sealed plans were required.
In an email to the Airport dated April 29, 2009, Mr. Greenlaw stated that he had ordered the plan sets
and that it would take approximately two weeks to receive them. Subsequent emails were sent to Mr.
Greenlaw requesting the status of the drawings and the project start date, in which he responded that he
was still waiting for the drawings. On May 26, 2009, an email was sent by the Airport reminding him of
the notice -to -proceed deadline and requesting the status of the project. No response was received.
AGENDA REQUEST
ITEM NO. WE r'
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT M
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Faye W. Outlaw, MPA
SUBMITTED BY: Administration/Value Adjustment Board County Administrator
SUBJECT: Value Adjustment Board Budget Amendment For Professional Services
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-1325-531000-100 Professional Services (pending BOCC approval)
PREVIOUS ACTION: None.
RECOMMENDATION: Board approval of Budget Amendment 09-026 transferring $10,000 from
Contingency (001-9910-599100-800) to Value Adjustment Board Professional
Services (001-1325-531000-100).
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney ( ) OMB Director ( )
A.
Budget Analyst
Daniel McIntyre
Originating Dept. �� - _�.-> > . ERD ( }
Faye W. Outlaw
W /JMk
do-• arie Gouin
Patty Marston
(Name)
ADMINISTRATION
MEMORANDUM
TO: Board of County Commissioners
FROM: Faye W. Outla
County Administrator
DATE: 06/23/2009
SUBJECT: Value Adjustment Board Budget Amendment For Professional Services
ITEM NO. WE
Background:
The Value Adjustment Board has experienced an overwhelming amount of individuals who have
petitioned to have their property taxes re-evaluated. To date, the Value Adjustment Board will need
approximately $10,000 to finish paying invoices until the end of FY 08/09 for Special Magistrate
Services, postage and advertising.
Previous Action
None.
Recommendation
Board approval of Budget Amendment 09-026 transferring $10,000 from Contingency (001-9910-
599100-800) to Value Adjustment Board Professional Services (001-1325-531000-100).
AGENDA REQUEST
ITEM NO. VI-,EZ
DATE: 06123/09
REGULAR
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Charlotte Lombard
SUBMITTED BY: Administration / Tourism Tourism Development Manager
SUBJECT: Resolution No. 09-196 Grand Bahama Island Ad Hoc Committee
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of Resolution No. 09-196 for the creation of an Ad Hoc Committee
for the St. Lucie County / Grand Bahama Island Tourism and Economic
Development partnership.
COMMISSION ACTION:
(x( APPROVED { } DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
4 . County Attorney ( ) OMB Director ( )
Budget Analyst
(Name)
Originating Dept 01 ERD ( )
(Name)
(Name)
(Name)
(Name)
Administration / Tourism
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Faye W. Ou A -=
County Administrator _
FROM: Charlotte Lombard J-1__/
Tourism Development Manager
DATE: June 23, 2009
SUBJECT: Resolution No. 09-196 Grand Bahama Island Ad Hoc Committee
ITEM NO. VI-E3
Background:_
In December 2008, the County signed a non -binding Memorandum of Understanding (MOU) with the
Grand Bahama Island Tourism Board.
On May 13, 2009, the Tourist Development Council unanimously recommended the creation of a St.
Lucie County / Grand Bahama Island Ad Hoc Committee. The purpose of the committee is to achieve
the goals and objectives of a sustainable economic development plan through the development of a
public/private ad hoc committee to identify and advance opportunities related to the St. Lucie County /
Grand Bahama Island partnership.
Recommendation
Board approval of Resolution 09-196 for the creation of an Ad Hoc Committee for the St. Lucie County /
Grand Bahama Island Tourism and Economic Development partnership.
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Parks and Recreation
ITEM NO. VI-F1
DATE: 6123/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. { )
QUASI -JD ( )
CONSENT {X)
PRESENTED BY:
Mark A. DiMascio
Projects Manager
Time extension of Florida Boating Improvement Program (FBIP}' Grant for
Summerlin Dock Renovation
See attached memorandum.
316202-7210-563000-7698 Parks and Recreation Capital
PREVIOUS ACTION: April 24, 2007 — BOCC Approval of FBIP grant application and approval of Budget
Resolution Number 07-155
November 27, 2007 — BOCC Acceptance of FBIP Grant No. 07102
RECOMMENDATION: Board approval of Amendment #1 to Contract No. 07102 for the Florida Boating
Improvement Program (FBIP) Grant Agreement extending the project completion
date to August 15, 2009 as outlined on the agenda memorandum, and authorize
Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
CX) APPROVED ( ) DENIED
{ } OTHER
Approved 5-0
County Attorney (X)
Originating Dept. (X)
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB Director
Budget Analyst
ntyre
Brisson
(X) M-: � / I'To
Marie Gouin
Robert O'Sullivan
(Name)
Parks and Recreation
MEMORANDUM
TO: Board of County Commissforiers
THROUGH: Debra Brisson, Director
FROM: Mark A. DiMascio, Projects Manager
DATE: June 23,2009
SUBJECT: Time extension of Florida Boating Improvement Program (FBIP) Grant for Summerlin
Dock Renovation
ITEM NO. VI-F1
Background:
Summerlin Boat Dock is located at the Inlet along the South Causeway just north of the St. Lucie
County Regional History Center in Fort Pierce, Florida. Currently, the dock provides docking for
larger -sized boats and/or ships.
In order to renovate the docks to accommodate smaller boats, the County received a Florida
Boating Improvement Grant. Renovations will include the installation of pilings, ramps, and adding
two floating docks onto the southern interior sections of the T-dock. The cost of the project is
estimated at $100,000.
Recommendation:
Board approval of Amendment #1 to Contract No. 07102 for the Florida Boating Improvement
Program (FBIP) Grant Agreement extending the project completion date to August 15, 2009 as
outlined on the agenda memorandum, and authorize Chair to sign documents as approved by the
County Attorney.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-F2
DATE: 6123/09
REGULAR ( }
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (x)
PRESENTED BY:
Patti Raffensberger,
SUBMITTED BY: Parks and Recreation, Recreation Division Recreation Manager
SUBJECT: Budget Resolution 09-190, Summer Camp Scholarships
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: February 27, 2008 - Award of $24,750 by the FPRA
RECOMMENDATION: Board approval of Budget Resolution 09-190, accepting $23,040 from the Ft.
Pierce Redevelopment Agency for summer camp scholarship funds for the Lincoln
Park Community Center.
COMMISSION ACTION:
(X) APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB Director
County Attorney ( x) Budget Analyst
Dan McIntyre
Originating Dept. (x )66�L
Debra Brisson
(x) �—
Marie Gouin
Patty Marston
ERD ( )
(Name)
Parks & Recreation
MEMORANDUM
TO: Board of County Commissi n s
THROUGH: Debra Brisson, Director
FROM: Patti Raffensberger, Recreation Manager
DATE: June 23, 2009
SUBJECT: Budget Resolution 09-190, Summer Camp Scholarships
ITEM NO. VI-F2
Background:
The Parks and Recreation Department has been awarded $23,040 by the Fort Pierce
Redevelopment Agency (FPRA) for summer camp scholarships for children living within the
boundaries of the FPRA. The Lincoln Park Community Center is receiving the funds because this
facility is within the Agency's boundaries. Campers may be eligible for a full or partial scholarship
based on meeting family income guidelines. This year's award will enable 33 or more children to
attend one of the two camps operated at the community center and pays for some or all of the
weekly fees and field trips.
In 2008, we requested $24,750 which was based on an estimate of costs at that time and the
number of children we planned to serve. This year's request was originally $28,800, based on
current costs and the number of children we plan to serve. However, earlier this month, we were
notified that in May, the FPRA voted to reduce allocations by 20% for all summer camps they had
funded. The difference between the original request and the actual allocation ($4,760) will be taken
from Community Services Block Grant funds. The attached budget resolution is necessary to
accept and allocate these funds to accounts in Lincoln Park's budget to cover expenses.
Recommendation
Board approval of Budget Resolution 09-190, accepting $23,040 from the Ft. Pierce
Redevelopment Agency for summer camp scholarship funds for the Lincoln .Park Community
Center.
AGENDA REQUEST
ITEM NO. VI-F3
DATE: 6/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT ( x )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Patti Raffensberger
SUBMITTED BY: Parks and Recreation, Recreation Division Recreation Manager
SUBJECT: Change Fund Increase for Sports and Athletics
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-0000-102106-000
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval to increase the change fund for the Sports and Athletics section
from $800 to $1,000.
COMMISSION ACTION:
(C) APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( )
(Name)
Originating Dept. (x )
Debra Brisson
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
C oo rd in ati on/Sig natures
OMB Director
Budget Analyst
Finance (x )
Mane /A�-
Gouin
Patty Marston
Shai Francis
Parks and Recreation
MEMORANDUM
TO: Board of County Commiss'oners
THROUGH: Debra Brisson, Director
FROM: Patti Raffensberger, Recreation Manager
DATE: June 23, 2009
SUBJECT: Change Fund Increase for Sports and Athletics
ITEM NO. VI-F3
Background:
The Sports and Athletics section of the Recreation Division is assigned an $800 change fund. This
is primarily used for tickets sales at high school sporting events at the Lawnwood and South County
Regional Football Stadiums. Last year ticket prices were raised from $5 to $6, requiring the need
for additional change. On several occasions, staff ran out of change resulting in long lines and
delays.
High school football is scheduled to start in August and staff -is requesting to increase the change
fund from $800 to $1,000. Per the County's purchasing procedures, the Board must approve this
request before the Finance Department will provide the additional sum.
Recommendation
Board approval to increase the change fund for the Sports and Athletics section from $800 to
$1,000,
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Office of Management & Budget/Purchasing
ITEM NO. VI-G1
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING
LEG.
QUASWD ( )
CONSENT ( X)
PRESENTED BY:
Marie M. Gouin VADirector
Amendment to contract for County pest control services
See attached memorandum.
00 1 -2510-534000-200— Other Contractual Services
See attached memorandum.
RECOMMENDATION: Board approval of the tenth amendment to contract C06-07-407 with Hulett
Environmental Services adding the new Emergency Operations Center, deleting
the Clerk of Courts office on Rhode Island Avenue, and extending the contract
term through August 31, 2010, and authorization for the Chair to sign documents
as approved by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
(X) APPROVED ( ) DENIED _
( ) OTHER
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
County Attorney (X)
3�
Dan McIntyre
Coordination/Signatures
Other (X )
kU21>
Melissa Simberlund
OMB
Budget Analyst' (X)
Patty Marston
Public Safety (X)
ack Southard
.'-"'�;Z:.,�,r_�_=� x�s. Office of Management
+���$ fur..`;��iY�.lS��'"
14
& Budget/Purchasing
pa. "- MEMORANDUM
h
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director
DATE: June 23, 2009
SUBJECT: Amendment to contract for County pest control services
ITEM NO. VI-G1
Background:
In 2006, St. Lucie County entered into a contract with Hulett Environmental Services, located in Ft.
Pierce, to provide continuing pest control services on a monthly basis for County facilities and buildings.
The new Emergency Operations Center located at 15305 W. Midway Road is now complete and now
requires monthly pest control services. This facility/building can be added to the contract for $49.00 per
month. The Clerk of Court employees have moved from the Rhode Island office to the new Clerk of
Courts building downtown. This building can now be deleted from the list of locations being serviced
saving $20.00 per month. The new contract total will be $18,698.64 per year. The initial contract term
was for a period of two years and allowed for two additional one-year renewal options. The current term
expires on August 31, 2009. With this renewal, these services will then be bid mid -year, 2010, for the
new contract to be in place prior to September 1, 2010.
Previous Action
July 11, 2006 — BOCC approval of contract
August 28, 2007 — First amendment to add Guardian Ad Litem
October 9, 2007 — Second'amendment to add Open Space Pool and Tradition Field
January 8, 2008 — Third amendment to add the new Clerk of Courts Building
May 5, 2008 — Fourth amendment to delete Clerk of Courts, Depot Drive and Orange Blossom Mall, to
add Clerk of Courts, Rhode Island and exercise the first one-year renewal option
May 22, 2008 - Fifth amendment to add St. Lucie County Logistic Center
August 12, 2008 - Sixth amendment to add 3 Parks locations (Lawnwood Maintenance Building, Parks
Office Building and Lakewood Park Regional Maintenance Building)
February 10, 2009 - Seventh amendment to remove the Ft. Pierce Community Center and add the
Havert L. Fenn Center
April 14, 2009 — Eighth amendment to add Central Services Garage and Fuel Pumps
May 26, 2009 — Ninth amendment to add Lakewood Park Pool and Ravenswood Pool facilities/buildings
Recommendation
Board_ approval of the tenth amendment to contract C06-07-407 with Hulett Environmental Services
adding the new Emergency Operations Center, deleting the Clerk of Courts office on Rhode Island, and
extending the contract term through August 31, 2010, and authorization for the Chair to sign documents
as approved by the County Attorney.
ITEM NO. VI-G2
DATE: 06/23/09
AGENDA REQUEST REGULAR ( }
PUBLIC HEARING { }
LEG. { )
QUASI -JD ( )
CONSENT - ( X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gouin �04
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Amendment to contracts for the purchase and supply of bailing wire
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 401-3410-552000-300 Operating Supplies
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of the second amendment to contract C05-10-592 with Cavert
Wire Co. and the third amendment to contract C05-10-601 with Granite Falls
Furnace extending both contracts through September 30, 2010, and authorization
for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
P9 APPROVED ( ) DENIED
( ) OTHER
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Slanatures
r ' County Attorney (X)
Dan McIntyre
Other (X ) W2
Melissa Simbedund
OMB
Budget Analyst ( X )
TaWonna Johnson
Solid Waste ( X )
0�-k=
Leo Cordeiro
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director
DATE: June 23, 2009
SUBJECT: Amendment to contracts for the purchase and supply of bailing wire
ITEM NO. VI-G2
Background:
In 2005, St. Lucie County bid bailing wire for the St. Lucie County Bailing and Recycling Facility. Two
bids were received, Cavert Wire Co., located in Atlanta, Georgia, and Granite Falls Furnace, and
located in Vale, North Carolina. St. Lucie County entered into contracts with both Cavert Wire Co. and
Granite Falls Furnace. The initial contract was for a period or three years with two additional one-year
renewal options. The current term expires on September 30, 2009. With this renewal, this will then be
bid mid -year, 2010, for the new contract(s) to be in place prior to October 1, 2010.
Previous Action
October 11, 2006 — BOCC approval of contracts
March 3, 2006 - First amendment to contract C05-10-601 amending payment terms
August 22, 2008 -- First amendment to contract C05-10-592 and second amendment to contract C05-
10-601 extending the contract terms through September 30, 2009
Recommendation
Board approval of the second amendment to contract C05-10-592 with Cavert Wire Co. and the third
amendment to contract C05-10-601, with Granite Falls Furnace extending both contracts through
September 30, 2010 and authorization for the Chair to sign documents as approved by the County
Attorney.
ITEM NO. VI-G3
DATE: 06/23/09
AGENDA REQUEST REGULAR { )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gown
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Amendment to contract for the disposal of scrap metal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 401-0000-3651000-000 Revenue account
PREVIOUS ACTION: August 24, 2004 — BOCC approved the contract.
RECOMMENDATION: Board approval of the first amendment to contract C04-08-458 with Trademark
Metals Recycling Co., LLC extending the contract through August 23, 2012, and
authorization for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
{ APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB
County Attorney (X) Budget Analyst
Dan McIntyre
Other (X ) "Q Solid Waste
Melissa Simberlund
(X) CA �/
Wonna Johnson
{X}
A�'-
Leo Cordeiro
Office of Management
& Budget/Purchasing
MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director
DATE: June 23, 2009
SUBJECT: Amendment to contract for the disposal of scrap metal
ITEM NO. VI-G3
Background:
In 2004, St. Lucie County bid the disposal of scrap metal for St. Lucie County Bailing and Recycling
Facility. Three companies responded to the bid. Trademark Metals Recycling Co., LLC located in
Rockledge, Florida, Mike Anderson's Hauling, located in Alva, Florida and Ashley & Sons Hauling,
located in La Belle, Florida. St. Lucie County entered into a contract with Trademark Metals Recycling
Co., LLC, the lowest, responsive, and responsible bidder. The initial contract was for a period of five
years. There is an option for one additional three-year renewal term.
Recommendation
Board approval of the first amendment to contract C04-08-458 with Trademark Metals Recycling Co.,
LLC extending the contract through August 23, 2012, and authorization for the Chair to sign documents
as approved by the County Attorney.
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Office of Management & Budget/Purchasing
ITEM NO. VI-G4
DATE: 06/23/09
REGULAR { )
PUBLIC HEARING ( )
LEG.. ( )
QUASI -JD ( )
CONSENT ( X)
PRESENTED BY:
Marie M. Gouin
Director
Amendment to contract for the rental of uniforms and shop supplies
See attached memorandum.
534000 — Multiple departments other contractual services
PREVIOUS ACTION: July 11, 2006 — BOCC approved contract
RECOMMENDATION: Board approval of the first amendment to contract C06-07-364 with Aramark
Uniform Services extending the contract through August 31, 2010, and
authorization for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
APPROVED { ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB
County Attorney (X) Budget Analyst ( )
Dan McIntyre
Other (X LN Other ( )
Meliss imberlund
Office of Management
- & Budget/Purchasing
d � A MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director rp*k
DATE: June 23, 2009
SUBJECT: Amendment to contract for the rental of uniforms and shop supplies
ITEM NO. VI-G4
Background:
In 2006, St. Lucie County bid the rental of uniforms and supplies. Two companies responded to the bid,
Aramark Uniform Services, located in Rivera Beach, and Unifirst, located in Titusville. St. Lucie County
entered into a contract with Aramark Uniform Services, the lowest, responsive, and responsible bidder.
The initial contract was for a period of three years. The current term expires on August 31, 2009. There
is an option for two additional one-year renewal terms.
Recommendation
Board approval of the first amendment to contract C06-07-364 with Aramark Uniform Services extending
the contract through August 31, 2010, and authorization for the Chair to sign documents as approved by
the County Attorney.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-G6
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT (X )
PRESENTED BY:
Marie M. Gouin
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Funding for Special General Election
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-9910-599100-800 Contingency
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of Budget Amendment No. 09-022 to provide funding for the
Special General Election in the amount of $150,000.
COMMISSION ACTION:
APPROVED
( ) OTHER
Approved 5-0
County Attorney (X )
CONCURRENCE:
( ) DENIED
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB (X)
Budget Analyst A/x
Daniel McIntyre Sophia Holt
Originating Dept. ( ) ERD ( }
(Name)
(Name)
Office of Management
& Budget/Purchasing
MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director
DATE: June 23, 2009
SUBJECT: Funding for Special Primary and Special General Elections
ITEM NO. VI-G5
Background:
In Fiscal Year 2009, the Board of County Commissioners set aside $41,175 in contingency for the
Supervisor of Elections in case it was needed for the 2008 General Election. These funds were
not used and are being utilized in this request. See attached memorandum from Supervisor of
Elections.
Recommendation
Board approval of Budget Amendment No. 09-022 to provide funding for the Special General
Election in the amount of $150,000.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Public Works/Engineering Division
ITEM NO. VI-H1
DATE: 6/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
PRESENTED BY:
Michael Powley, P.E.
County Engineer PAP
SUBJECT: Verada Ditch Improvements North of Calmoso Drive
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001507-4115-563000-19014J NRCS Grant
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Change Order No. 1 in ,the amount of $36,338.62 and contract
extension until July 7, 2009.
COMMISSION ACTION:
( APPROVED ( } DENIED
} OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney (x) OMB Director (x) _
Budget AnalystMd
Daniel McIntyre Marier3ouin
Originating Dept. ( x )
DOaid West
Verada Ditch North C01.ag
County Engineer (x) AP 8Afl
Michael Powley v P
Page 1 of 2
Engineering Division
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Donald West, Public Works Director kA .
FROM: Michael Powley, County Engineer AIVP
DATE: June 23, 2009
SUBJECT: Verada Ditch Improvements North of Calmoso Drive
ITEM NO. VI-H1
Background:
St. Lucie County was fortunate to receive $5.4 million (with the County's 25% match) in Natural
Resources Conservation Service (NRCS) grant funds to assist us in repairing damage from Tropical
Storm Fay to the Taylor Creek Shoreline and the Verada Ditch. The north project is now substantially
complete and only punch list items remain.
This change order adjusts the plan quantities and modifications made during construction. The funds
are available in the 10% construction contingency budget. A time extension until July 7, 2009 to pay
invoices is also necessary.
Previous Action
December 23, 2008 - County Administrator signed Work Authorization No. 6 in the amount of
$24,640.58.
January 13, 2009 - Board approved Amendment 1 to Work Authorization No. 6 (C07-07-387) with Miller
Legg for the emergency repair of Verada Ditch in the amount of $269,737.03.
February 24, 2009 - Board approved of the use of Emergency Procedures for waiver of formal bidding
process and solicitation of quotes for construction for the Verada Ditch Emergency Repair Project.
March 10, 2009 - Board approved a dawn -to -dusk, seven-day work week for Emergency Repairs
Related to Tropical Storm Fay,
March 24, 2009 - Board approved award of the Emergency Repairs related to Tropical Storm Fay for
the Verada Ditch North of Calmoso Drive and Calmoso Drive Culvert Replacement Projects to the low
bidder, Dickerson Florida, Inc., in the amount of $2,091.304.00 and set up the project budget (to include
the contingency) in the amount of $2,300,500.00. Board approved Work Authorization No. 22 (Verada
Ditch Improvements North of Calmoso Drive) to Dunkelberger Engineering and Testing in the amount of
$53,000.00. ,
June 16, 2009 — Board approval of Amendment No. 1 to the original grant application, Budget
Resolution No. 09-180 and Budget Amendment BA09-025.
Recommendation
Board approval of Change Order No. 1 in the amount of $36,338.62 and contract extension until July 7,
2009.
Attachment: Change Order 1 — 2 pages
Page 2 of 2
ITEM NO. VI-H2
DATE: 6/23/09
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( }
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Michael Powley, P.E.
SUBMITTED BY: Public Works/Engineering Division County Engineer,,Vp
SUBJECT: Request for Qualifications (RFQ) No. 09-040 — Construction Management
Continuing Contract
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: April 14, 2009 — Board granted permission to advertise RFQs from qualified firms.
RECOMMENDATION: Board approval of the short-listed firms for the Construction Management
Continuing Contract and permission to:
1. Conduct oral presentations with the short-listed firms;
2. Conduct contract negotiations with the successful short-listed firms;
3. If negotiations are successful, award contract to the successful short-listed
firms and authorization for the Chair to sign the documents as prepared by the
County Attorney.
COMMISSION ACTION: CONCURRENCE:
APPROVED ( ) DENIED
{ } OTHER �l -
Faye W. Outlaw, MPA
Approved 5-0 County Administrator
County Attorney ( x )
Coordination/Signatures
Daniel McIntyre
Originating Dept. ( x ) ,
D nald West
Construction Mgt. shortiist, negotiate, award contracts.ag
OMB/Purchasing ( x }
Director AA
Marie Gouin be.
County Engineer (x) 4f VP
Michael Powley
Page 1 of 2
Engineering Division
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Donald West, Public Works Director_�W -
FROM: Michael Powiey, County Engineer �VP
DATE: June 23, 2009
SUBJECT: Request for Qualifications (RFQ) No. 09-040 — Construction Management Continuing
Contract
ITEM NO. VI-H2
Background:
On June 3, 2009 18 responses to RFQ No. 09-040 were received. A total of 1233 companies were
notified and 90 RFQ documents were distributed. On June 11, 2009, the selection committee evaluated
and ranked the proposals. The committee members' scores and ranking for each firm are provided in
Attachment A.
The short-listed firms in order of ranking are as follows:
1. Keith & Schnars
2. Stanley Consultants
3. AECOM
4. Culpepper & Terpening
5. Dunkelberger Engineering & Testing
6. Target Engineering
7. Milestone Construction Group
S. Inwood Consulting Engineers
9. The Corradino Group
10. PBS&J
11. TBE Group
Recommendation
Board approval of the short-listed firms for the Construction Management Continuing Contract and
permission to:
1. Conduct oral presentations with the short-listed firms;
2. Conduct contract negotiations with the successful short-listed firms;
3. If negotiations are successful, award contract to the successful short-listed firms and authorization
for the Chair to sign the documents as prepared by the County Attorney.
Attachment A - 1 page
Page 2of2
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Agriculture — County Extension Office
ITEM NO.
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT (X)
PRESENTED BY:
Ken Gioeli
Natural Resources A nt
Budget Resolution No. 09-182 Caribbean Conservation Corporation — Sea Turtle
Grant Program
See attached memorandum.
001822-3715-548000-300 Promotional Activities
NIA
RECOMMENDATION: Board approval of Budget Resolution No. 09-182 Caribbean Conservation
Corporation — Sea Turtle Grant Program
COMMISSION ACTION: CONCURRENCE:
04 APPROVED ( ) DENIED
( ) OTHER
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney (X) OMB Director (X )
Budget Analyst
Dan McIntyre V Marie Gouin
Originating t. X ",I,9 9 De ( ) . ERD ( )
P
Anita S , Neal NIA
Agriculture
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Anita Neal, County Extension Director
FROM: Ken Gioeli, Natural Resources Agen
Agriculture — County Extension Offic
DATE: June 23, 2009
SUBJECT: Budget Resolution No. 09-182 Caribbean Conservation Corporation — Sea Turtle Grant
Program
ITEM NO. VI -I
Background:
This is the second year in a row that St. Lucie County has been awarded grant funds, with last year's
funds resulting in a Silver Award from the Association of Communications Excellence (ACE) for its "Sea
Turtle Billboard" program. The entry, created by Extension Agents Ken Gioeli and Sue Munyan and OF
Graphic Designer Tracy Bryant, was chosen out of 241 international entries submitted to the 2009 ACE
Critique and Awards program.
This year County Extension has been awarded the amount of $3,900.00 and intends to again use the
award -winning billboard and use remaining funds for educational programming and promotional
materials.
Recommendation
Board approval of Budget Resolution No. 09-182 Caribbean Conservation Corporation — Sea Turtle
Grant Program.
AGENDA REQUEST
ITEM NO. VI-J1
DATE: 06/23/09
REGULAR { )
PUBLIC HEARING { )
LEG. ( )
QUASWD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED B
Jessica ParrishSUBMITTED BY: Community Services/Housing Division Housing Man ge
SUBJECT: Community Development Block Grant Disaster Recovery Initiative (CDBG DRI)
Grant Modification
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001184-6420-331510-600 CDBG DRI
PREVIOUS ACTION: February 27, 2007 — Contract execution
March 25, 2008 — Approval of Modification Number One
October 14, 2008 — Approval of Modification Number Two
December 16, 2008 — Approval of Modification Number Three
RECOMMENDATION: Board approval of Modification Number Four to St. Lucie County CDBG DRI Grant
07-DB-3V-10-66-01-Z04, and authorization for the Chair to sign the modification as
approved by the County Attorney.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
Coordination/Sionatures
CONCURRENCE:
Faye W. Outlaw, MPA -
County Administrator
County Attorney ( ) OMB Director ( )
Budget Analyst111,1141
D niel S. McIntyre Marie Gouin
fi'e-44-U' Ifs V-d
Sophia Holt
Originating Dept. ( } - Z:% ERD ( }
Beth Ryder
Community Services
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Beth Ryder, Director& a,
FROM: Jessica Parrish, Housing Manager
DATE: 06/23/09
SUBJECT: Community Development Block Grant Disaster Recovery Initiative (CDBG DRI) Grant
Modification
ITEM NO. VI-J 1
Background:
The CDBG DRI Grant is a federal program that provides funding for low-income residents located in
communities that have been affected by a natural disaster. Congress appropriates additional
funding for the CDBG program as disaster recovery grants to rebuild affected areas and provide
money to start the recovery process.
Modification Number Four will revise the program budget and scope of work. The following line
items are affected by this modification:
• Housing Rehabilitation will be increased by $211,445.19.
• Replacement Housing will be decreased by $20,000.00 due to lower bid prices.
• Demolition of Dilapidated Housing will be decreased by $11,936.54 as there are no additional
projects.
• Street Improvements, Resurfacing will be decreased by $179,508.65 due to the project
completed under budget.
Recommendation
Board approval of Modification Number Four to St. Lucie County CDBG DRI Grant 07-DB-3V-10-
66-01-Z04, and authorization for the Chair to sign the modification as approved by the County
Attorney.
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE-
PREVIOUS ACTION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Community Services/Housing Division
St. Lucie County Housing Disaster Plan
See attached memorandum.
NIA
ITEM NO. VI-J2
DATE: 06/23/09
REGULAR
PUBLIC HEARING
LEG.
QUASI -JD
CONSENT
PRESENTED I Y:
Jessica ParrisF
Housing Ma ge
1\
(X)
November 14, 2006 — Approval to implement the St. Lucie County Housing
Disaster Plan.
RECOMMENDATION: Board approval of the updated St. Lucie County Housing Disaster Plan.
COMMISSION ACTION: CONCURRENCE:
(�4 APPROVED ( ) DENIED
( ) OTHER
Faye W. Outlaw, MPA
Approved 5-0 County Administrator
CoordiinationiSianatu res
County Attorney ( ) OMB Director ( )
-1os--, Budget Analyst
Dafiiel S. McIntyre Marie Gouin
R-AL—K a-&;p Sophia Holt
Originating Dept ( ) ERD ( )
Beth Ryder
Community Services
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Beth Ryder, Director
FROM: Jessica Parrish, Housing Manager
DATE: 06/23/09
SUBJECT: St. Lucie County Housing Disaster Plan
ITEM NO. VW2
Background -
St. Lucie County was instructed by the State Emergency Response Team (SERT) to develop and
implement a County Housing Disaster Plan in 2006. The plan was approved and implemented on
November 14, 2006. Staff has reviewed and updated the current plan.
Staff is .proposing to modify the current Housing Disaster Plan to include the following changes,
additions and/or deletions:
• Correct typographical errors;
• Modify miscellaneous wording throughout to focus more on local disaster response;
• Update data to reflect current numbers;
• Update the list of Available Resources for Temporary Housing; and
• Update the Storm Surge Area Map for St. Lucie County;
Recommendation
Board approval of the updated St. Lucie County Housing Disaster Plan.
ITEM NO. VW3
DATE: 06123/09
AGENDA REQUEST REGULAR { )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTEDoe
Jessica Parri
SUBMITTED BY: Community Services/Housing Division Housing Man
SUBJECT: U.S. Department of Agriculture (USDA) Rural Housing Service (RHS) Grant
Application
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: NIA
RECOMMENDATION: Board approval of the submission of the USDA RHS grant application, and
authorization for the Chair to sign necessary application documents as approved
by the County Attorney.
COMMISSION ACTION:
APPROVED ( )
( ) OTHER
Approved 5-0
County Attomey ( )
CONCURRENCE:
DENIED
Faye W. Outlaw, MPA
County Administrator
Coordination/Sianatures
OMB Director
la p"', Budget Analyst
Dani I S. McIntyre
K cow `� owl
Originating Dept. ( ) �Y ERD
Beth Ryder
MaFfe Gouin
Sophia Holt
Community Services
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Beth Ryder, Director
FROM: Jessica Parrish, Housing Manager
DATE: 06/23/09
SUBJECT: U.S. Department of Agriculture (USDA) Rural Housing Service (RHS) Grant Application
ITEM NO. VI-J3
Background:
The USDA RHS Housing Preservation Grant MI be utilized to assist approximately 5 very low and
low income persons in the repair and rehabilitation of owner -occupied single family housing units
located within the unincorporated areas of St. Lucie County. Assistance will be provided to those
who are in need of life safety/code violation corrections. Households meeting the criteria will be
brought up to St. Lucie County building code standards and will be in compliance with Section 8
Housing Quality Standards.
The funding cycle of this grant will be approximately one year. Community Services will be responsible
for administration of the grant.
The application for this grant is due July 10, 2009 at 5:00 p.m.
Recommendation
Board approval of the submission of the USDA RHS grant application, and authorization for the
Chair to sign necessary application documents as approved by the County Attorney.
AGENDA REQUEST
ITEM NO.
DATE:
REGULAR
VI-J4
6123109
PUBLIC. HEARING ( )
LEG. ( )
QUASWD ( j
CONSENT (X j
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Corine C. Williams
Transit Manager i
SUBMITTED BY: Community Services- Transit Division
SUBJECT: Request to award RFQ 09-038 for the Transit Provider
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: 1301004910-582015-400 (Federal Transit Administration 5307)
1302074910- 582015-400 (Florida Dept. of Transportation Discretionary)
130-4910-582015400 (Transit Municipal Services Taxing Unit)
130209-4910-582015-400 (Florida Commission for the Transportation
Disadvantaged); and numerous other funding sources.
PREVIOUS ACTION: March 24, 2009 - Board approved Request For Qualifications (RFQ) for
Public Transportation Services for St. Lucie County.
RECOMMENDATION: Board approval and authorization to award the contract to the highest ranked
responder for transit services, Council on Aging of St. Lucie Inc.;
authorization for the Chair to sign the documents as prepared by the County
Attorney.
OMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( X
%-, 0 s%17
Dad McIntyre
Originating { X)
Dept.
Beth Ryder
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMD Director ( X )
Budget Analyst N#46 '4jop
Made Gouin
Sophia Holt
Purchasing (X)
Desiree Cimino
Community Services
MEMORANDUM
TO:
Board of County Commissioners
�L--
THROUGH:
Beth Ryder, Director
FROM:
Corine Williams, Transit Manager Y_Z.
DATE:
06/23/09
SUBJECT: Request to award RFQ 09-038 for the Transit Provider
ITEM NO. VI- J4
Background:
The Commission for the Transportation Disadvantaged requires the Community Transportation
Coordinator to advertise a Request for Qualification for a provider of Transportation Services. Since
1991, the Board approved transportation for demand response and fixed route transportation services
to qualified individuals with disabilities in accordance with Chapter 427, Florida Statutes and to
members of the public of all ages. The contract is awarded for three years and allows for two - one
year extension. The first contract was executed by St. Lucie County with the Council on Aging, Inc.
on August 13, 1991.
On March 24, 2009, the Board approved the Request for Qualifications (RFQ) for transportation
services.
The RFQ was published, a total of 112 companies were notified, 23 received the RFQ document and
five providers submitted. (See attached)
On June 9, 2009, the selection committee evaluated, ranked and selected the qualified transit
provider for demand response and public transportation fixed route services- A Master Agreement
contract, if approved, will be awarded and signed on or by June 30, 2009.
Recommendation :
Board approval and authorization to award the contract to the highest ranked responder for transit
services, Council on Aging of St. Lucie Inc.; authorization for the Chair to sign the documents as
prepared by the County Attorney.
09-245
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Community Services -Transit Division
SUBJECT: Trip and Equipment Grant
BACKGROUND: See attached memorandum
ITEM NO. VI - J5
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( }
LEG. ( }
QUASI -JD ( }
CONSENT (X}
PRESENTED BY:
Corine C. Williams
Transit Manager
FUNDS AVAILABLE: 130209-4910-582015-400 Trip and Equipment 2009-2010
PREVIOUS ACTION: April 28, 2009 - Board approved application to FCTD
RECOMMENDATION: Board approval to accept Trip and Equipment grant agreement; approval of
Budget Resolution 09-192; authorization for the Chair to sign the documents
prepared by the County Attorney.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
Coordination/Signatures
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
County Attorney ( ) OMB Director ( )
p m Budget Analyst
Ddhibl S. McIntyre Marie ouin
0 - 43 Sophia Holt
Originating Dept. ( ) /% / A'P-� ERD ( )
Beth Ryder (Name)
09-247 T&E grant
TO: Board of County Commissioners
THROUGH. Beth Ryder, Director#g--
FROM:
DATE:
SUBJECT:
ITEM NO.
Background:
Corine C. Williams, Transit Manage
06/23/09
Community Services
r
Trip and Equipment Grant 2009- 2010.
VI - J5
The Florida Commission for the Transportation Disadvantaged (FCTD) annually allocates funds to
each Community Transportation Coordinator (CTC) for non -sponsored Transportation
Disadvantaged (TD) trips. The total allocation for St. Lucie County for FY 09/10 is $334,562 which
requires a local match of $37,174 from the Public Transit Municipal Services Taxing Unit. This grant
will be used to purchase trips for the TD population through a sub grant agreement with the Council
on Aging of St. Lucie County/Community Transit, transit provider.
Previous Action
On April 28, 2009 — Board approved application for grant.
Recommendation
Board approval to accept Trip and Equipment grant agreement; approval of Budget Resolution 09-
192; authorization for the Chair to sign the documents prepared by the County Attorney.
09-247 T&E grant
AGENDA REQUEST
ITEM NO. VI-J6
DATE: 06/23/09
REGULAR ( }
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Jessica Parrish
SUBMITTED BY: Community Services/Housing Division Housing Mana er
SUBJECT: Homebuyer Education and Housing Counseling
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 185009-5420-549600-500 FY07108 SHIP
185009-5420-549601-500 FY07108 SHIP
185010-5420-549600-500 FY08/09 SHIP
185010-5420-549601-500 FY08/09 SHIP
189100-6420-549600-600 FY07 HOME
189101-6420-549600-600 FY08 HOME
Neighborhood Stabilization Program (Pending contract from DCA)
PREVIOUS ACTION: January 6, 2009 — Permission to advertise RFP
(X)
RECOMMENDATION: Board approval of the award of RFP 09-027 to Building Affordable Communities
and Housing Foundation, and authorization for the Chair to sign the contracts as
approved by the County Attorney.
COMMISSION ACTION:
CONCURRENCE:
(- APPROVED ( ) DENIED _
( ) OTHER ---�1
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Sicinatures
County Attorney ( ) OMB Director
_•)&.I 4n DT" Budget Analyst V 1
Dani I S. McIntyre Marie Goum
k -wu„v- 7�,7 Sophia Holt
Originating Dept. ( } �� ERD ( )
Beth Ryder
Community Services
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Beth Ryder, Director "'-o 9-
FROM: Jessica Parrish, Housing Manager
DATE: 06/23/09
SUBJECT: Homebuyer Education and Housing Counseling
ITEM NO. VI — J6
Background:
On June 17, 2009, the selection committee met to evaluate the three proposals received for RFP
09-027 Homebuyer Education and Housing Counseling. The selection committee chose Building
Affordable Communities and Housing Foundation (BACH Foundation).
The contracted entity will be responsible for providing homebuyer education and housing
counseling services for the following grants:
FY 07/08 State Housing Initiative Partnership
185009-5420-549600-500
185009-5420-549601-500
FY 08/09 State Housing Initiative Partnership
185010-5420-549600-500
185010-5420-549601-500
FY 2007 HOME Investment Partnership Program
189100-6420-549600-600
FY 2008 HOME Investment Partnership Program
189101-6420-549600-600
Neighborhood Stabilization Program
To Be Determined; Awaiting
Contract from DCA
Recommendation
Board approval of the award of RFP 09-027 to Building Affordable Communities and Housing
Foundation (BACH Foundation), and authorization for the Chair to sign the contracts as approved
by the County Attorney.
AGENDA REQUEST
ITEM NO. VI-K1
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (x)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Roger A. Shinn
SUBMITTED BY: Central Services Director
SUBJECT: Resolution No. 09-191, Second Street Parking Garage
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: October 21, 2008-BOCC approval of Resolution No. 08-293 and Resolution No.
08-313 restructuring the Second Street Parking garage system.
RECOMMENDATION: Board approval of Resolution No. 09-191 amending Resolution No. 08-313 to
reserve an additional 55 employee spaces on the second floor of the County's
parking garage, effective October 1, 2009, and charge a $50 annual fee for all
reserved spaces, and authorize the Chair to sign the resolution as prepared by the
County Attorney.
COMMISSION ACTION:
{� APPROVED ( ) DENIED
( ) OTHER
Amended to exempt Judges from
Approved 5-0 paying the fee.
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
CoordinationlSianatures
County Attorney ( x) OMB Director ( x )
Budget Analyst
Dan McIntyre
Originating Dept. ( x ) (,�8 ERD ( }
Roger A. Shinn
Marie Gouin
Robert O'Sullivan
(Name)
Central Services
MEMORANDUM
TO: Board of County Commissioners
FROM: Roger A. Shinn, Directgule
DATE: June 23, 2009
SUBJECT: Resolution No. 09-191, Second Street Parking Garage
ITEM NO. Vl-K1
Background:
At the March 2008 Strategic Planning Session, the Board gave staff conceptual approval to
restructure the Second Street Parking Garage.
On October 21, 2008, the Board approved Resolution No. 08-313 restructuring the Second Street
Parking Garage system and Resolution No. 08-293 reserving 13 first floor parking spaces and an
additional 9 parking spaces adjacent to the downtown chiller plant for the Judiciary, effective April
1, 2009.
Of the 189 parking spaces, 40 spaces on the 1'� floor are reserved for lease to private individuals
and entities; 20 spaces are currently leased, six to County employees, as shown in Attachment 2.
As discussed at the recent Court Facilities Space Needs Committee meeting and in letters dated
April 2, 2009 (Attachment 1), and May 26, 2009 (Attachment 3), Sheriff Ken J. Mascara requested
55 spaces be reserved on the second floor of the County's parking garage for "courthouse area"
employees. With the additional 55 requested spaces, there would be a total of 68 reserved
employee spaces.
Current Parkinq
1 floor: 59 spaces
40 Lease
13 Reserved spaces: judicial use
6 Handicapped spaces
2"d floor: 65 spaces
First come, first served -free spaces
3rd floor: 65 spaces
24 Reserved spaces -Public Defender (tem-
porary basis)
41 First come, first served -free spaces
*Courthouse Annex and Old Courthouse
Proposed Parking
ls'floor 59 spaces
40 Lease
13 Reserved spaces: judicial use
6 Handicapped spaces
2nd floor: 65 spaces
55 Reserved spaces: Courthouse area employees*
10 First come, first served -free spaces
P floor: 65 spaces
24 Reserved spaces -Public Defender (temporary
basis)
41 First come, first served -free spaces
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Central Services
ITEM NO. VI -K2
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (x)
PRESENTED BY:'���
Don McLam
Assistant Director
Fourth Amendment to Work Authorization No. 14, Edlund Dritenbas Binkley
Architects
See attached memorandum.
FUNDS AVAILABLE: 00 1 -1930-562004-1531 Courthouse Annex Phase I -A Renovation
(pending BOCC approval)
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of a Fourth Amendment to Work Authorization No. 14, Edlund
Dritenbas Binkley Architects, continuing contract #C05-05-248, to provide
professional services for the Courthouse Annex Renovation Phase I -A at a cost of
$7,820, authorizing the Chair to sign the Amendment as prepared by the County
Attorney.
COMMISSION ACTION: CONCURRENCE:
(be4 APPROVED ( ) DENIED
( ) OTHER
Faye W. Outlaw, MPA
Approved 5-0 County Administrator
Coordination/Sig natures
County Attorney ( x) OMB Director (x )
Budget Analyst
Dan McIntyre Marie Gouin
Robert O'Sullivan
Originating Dept. { x) �l"Q- ERD ( )
Roger A. Shinn (Name)
Central Services
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Roger A. Shinn, Directok�G _
FROM: Don McLam, Assistant Dir or
Central Service§D;* c
DATE: June 23, 2009
SUBJECT: Edlund Dritenbas Binkley Architects
Fourth Amendment to Work Authorization No. 14
ITEM NO. VI -K2
Background:
One of the components of the downtown judicial complex project is the Courthouse Annex Renovation
Phase I -A. Through continuing contract #C05-05-248, Work Authorization No. 14, Edlund Dritenbas Binkley
(EDB) Architects has provided architectural services for the Courthouse Annex Renovation -Phase 1-A.
Architectural services included modifications to Architectural and M.E.P. drawings to allow permitting and
construction of the four new holding cells and a new elevator equipment room on the first floor of the
Courthouse Annex.
Through a Fourth Amendment to Work Authorization No. 14, EDB Architects will amend drawings for Phase
I -A of the Judicial improvements. Prior to going out for sealed bids, modifications in the Architectural and
M.E.P. drawings will be required to reflect the completed work on the first floor of the Courthouse Annex.
Costs to provide these services are $7,820, and staff is seeking Board approval of a Fourth Amendment to
Work Authorization No. 14 with EDB Architects, as shown in Exhibit "A".
Previous Action:
November 14, 2006-BOCC approval of Work Authorization No. 14 to #C05-05-248.
June 26, 2007-First Amendment to Work Authorization No. 14 for new security and access control system.
February 12, 2008-Second Amendment to Work Authorization No. 14 to locate the handicap ramp and one
month extension.
August 12, 2008-Third Amendment to Work Authorization No. 14 to modify plans to allow permitting to
construct holding cells and elevator equipment room.
Recommendation:
Board approval of a Fourth Amendment to Work Authorization No. 14, Edlund Dritenbas Binkley Architects,
continuing contract #C05-05-248, to provide professional services for the Courthouse Annex Renovation
Phase I -A at a cost of $7,820, authorizing the Chair to sign the Amendment as prepared by the County
Attorney.
ITEM NO. VI-K3
DATE: 06/23/09
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT
(x)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY -
Don McLam
SUBMITTED BY: Central Services Assistant Director
SUBJECT: Edlund Dritenbas Binkley Architects, Compensation for additive change orders
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-1930-562004-1531 Courthouse Annex -Phase 1A Renovation (pending BOCC
approval)
001-1930-562004-15010 Old Courthouse Renovation (a.k.a. Clerk of Court
Remodel) (pending BOCC approval)
001-1930-562004-16014 Judicial Chiller Plant (pending BOCC approval)
PREVIOUS ACTION: November 27, 2007-BOCC approval of requested compensation by Edlund
Dritenbas Binkley Architects for additive change orders associated with the New
Clerk of Court project.
RECOMMENDATION: Board approval to compensate Edlund Dritenbas Binkley Architects $21,424.35 for
approved additive change orders for the Downtown Chiller Plant, Clerk of Court
Remodel and the Courthouse Annex Renovation projects.
COMMISSION ACTION:
APPROVED { } DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney ( x } OMB Director ( x )
Budget Analyst
Dan McIntyre
Originating Dept. ( x ) 0�6111:1__ ERD ( )
Roger A. Shinn
6A 1 kTo-
Marie Gouin
Robert O'Sullivan
(Name)
Central Services
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Roger A. Shinn, Director
FROM: Don McLam, Assistant Dire r
Central Services
DATE: June 23, 2009
SUBJECT: Edlund Dritenbas Binkley Architects, Compensation for additive change orders
ITEM NO. VI-K3
Background:
Through continuing contracts #CO3-08-520 (Downtown Chiller Plant), #CO3-12-762 (Clerk of Court
Renovation), and #C05-05-248 (Courthouse Annex Renovations), Edlund Dritenbas Binkley (EDB)
Architects provided professional services for these downtown judicial complex projects. In
accordance with Article 1.5.5 of these Agreements (contracts), EDB Architects is requesting
compensations at the approved percentages for additive change orders for items not due to errors
and omissions of the Architect or his consultant in the amount of $21,424.35.
The following change orders considered and approved as additive change orders on the Chiller
Plant, Clerk of Court Renovation and the Courthouse Annex Renovation projects are as follows,
and shown in Attachment 1:
Proiect/Contract # Change Order Amount Percentage/Compensation
Chiller Plant/Sally Port #CO3-08-520 $ 48,202.00 5.7% $ 2,747.49
Clerk of Court Remodel #CO3-12-762 $158,234.00 7.0% $11,076.38
Courthouse Annex Reno #C05-05-248 $ 89,103.00 8.53% $ 7,600.48
Total $21,424.35
Recommendation:
Board approval to compensate Edlund Dritenbas Binkley Architects $21,424.35 for approved
additive change orders for the Downtown Chiller Plant, Clerk of Court Remodel and the
Courthouse Annex Renovation projects.
AGENDA REQUEST
INVESTMENT FOR THE
FUTURE
ITEM NO. VI-L
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT
(x)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Don McLam
SUBMITTED BY: Central Services Assistant Dire
SUBJECT: Work authorization with TRC Worldwide Engineering, Green Collar Training
Program
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-1930-562004-096602 Green Collar Training Program/Logistics
(pending BOCC approval)
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval to proceed with the following: 1) Work authorization with TRC
Worldwide Engineering in the amount of $42,000 for the Green Collar Training and
Apprenticeship Program build -out at the Logistic Center, authorizing the Chair to
sign the work authorization as prepared by the County Attorney; and 2) Reallocate
budgeted IFF funds in the amount of $50,000 for the Green Collar Training
Program at the St. Lucie County Logistics Center.
COMMISSION ACTION:
CONCURRENCE:
APPROVED ( ) DENIED
( } OTHER —�
Faye W. Outlaw, MPA
Approved 5-0 County Administrator
Coord i n ati on/S ig natu res
County Attorney (x) OMB Director (x) �Q
�1 Budget Analyst mpd/
Dan McIntyre Marie ouin
Robert O'Sullivan
Originating Dept. ( x) GL_ ERD ( )
Roger A. Shinn
afi
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Office of Management & Budget/Purchasing
SUBJECT: Amendment to the fiscal year 2008-2009 budget
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
ITEM NO. VII-A
DATE: 06/23/09
REGULAR ( )
PUBLIC HEARING ( X )
LEG. ( )
QUASI -JD ( )
CONSENT
PRESENTED BY
Marie M. Gouin
Director
PREVIOUS ACTION: September 18, 2008 - The Board held a Public Hearing and adopted the FY 20087
2009 budget.
March 10, 2009 - The Board authorized advertising a public hearing on this matter.
RECOMMENDATION: Board approval of Budget Resolution 09-177 amending the fiscal year 2008-2009
budget.
COMMISSION ACTION:
(� APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
Coordination/Signatures
County
ou ty Attorney (X ) a- —
Dan McIntyre
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
OMB
Budget Analyst { X)
Jennifer Hill
Other ( ) ERD ( )
(Name)
(Name)
Office of Management
& Budget/Purchasing
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director P&k
DATE: June 23, 2009
SUBJECT: Amendment to the fiscal year 2008-2009 budget
ITEM NO. VII-A
Background:
The audit of the Board of County Commissioners' Financial Statements has been completed and
staff has calculated the actual beginning balances of the numerous funds. Additionally, staff has
found the need to revise certain revenue estimates and to establish transfers for various purposes.
In keeping with good financial practices, staff proposes amending the fiscal year 2008-2009 budget
to reflect the actual beginning cash balances, the revised revenue estimates and establishing
transfers between funds, as seen on attachment A.
On March 10, 2009, the Board authorized advertising a public hearing on this matter.
The following transfers between funds are included in this amendment:
• There are several adjustments to the Sales Tax Revenue Bonds Interest & Sinking Fund (215).
These adjustments include:
o Adjustments reducing the funding for debt service from impact fees due to a
shortfall in building impact fee collections and increasing the funding for debt
service from the Court Facilities Fund (170); and
o Moving $3,458,543 in budgeted half -cent sales tax revenue to the General Fund
(001).
On February 10, 2009, the Board approved awarding $14,942 from the Drug Abuse Trust Fund
(109) to the County's drug lab, which is in the General Fund (001). This budgeted transfer
moves this funding into the General Fund;
• $1,205,504 from the South St. Lucie County Beach Restoration Grant Fund (184206) to the
Fort Pierce Shore Protection Grant Fund (184209) to correct an error that occurred where
revenue was posted to the wrong fund in a prior year;
• $3,500 from the Beach Bond Interest & Sinking Fund (205) to the General Fund (001) to move
the residual balance in order to close the Beach Bond Interest & Sinking Fund. The debt has
been paid off. The balance in this account is related to delinquent property taxes;
• $58 from the Becker Road Interest & Sinking Fund (235) to the Transportation Trust Interlocal
Fund (101001) to move the residual balance in order to close fund 235. The debt has been
paid off. The balance in this account is related to interest revenue posted to this fund;
• $1,000,000 from the Health Insurance Fund (505) to the General Fund (001) to repay funds
that were transferred into the Health Insurance Fund in a prior year; and
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO, V111
DATE: June 23, 2009
REGULAR [XX]
PUBLIC HEARING []
CONSENT[]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Robert O. Freeman
Bond Counsel
SUBJECT: Resolution No. 09-193 - St. Luce County, Florida
Improvement Refunding Revenue Note, Series 2009A
BACKGROUND: See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that the Board adopt Resolution No. 09-
193 and authorize the Chair to sign the Resolution.
COMMISSION ACTION: CONCURRENCE:
D4 APPROVED [ DENIED
[ ] OTHER:
Approved 5-0
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
County Attorney: Management A Budget Solid Waste Dir,:
Originating Dept. Public Works Dir: County Eng.:_
Finance: (Check for copy only, if applicable) Eff. 5/96
Bryant m Miller ■ Olive P.A.
MEMORANDUM
TO: Chairman and Members of the Board of County Commissioners of
St. Lucie County, Florida
FROM: Randy Clement
Robert Freeman
Camille Evans
CC: Daniel S. McIntyre, County Attorney
Faye W. Outlaw, County Administrator
Marie Gouin, Management and Budget Director
Jay Glover, Public Financial Management
DATE: June 17, 2009
RE: St. Lucie County, Florida Improvement Refunding Revenue Note, Series 2009A
The attached Resolution No. 09-193 would authorize the borrowing of up to $10,500,000,
in the form of a term loan, fr6m National City Bank (the "Bank"), for the purpose of retiring the
County's Improvement Revenue Note, Series 2004 (North County Utilities Project). The
Resolution authorizes the acceptance of the Commitment from the Bank to provide the term
loan. It also authorizes the execution of a Loan Agreement between the County and the Bank
and delivery of a Series 2009A Note by the County to the Bank to evidence the amounts due to
the Bank by- the County under the term loan. The form of Loan Agreement is an exhibit to the
Resolution.
The term loan, evidenced by the Loan Agreement and the Series 2009A Note, would be
secured by a covenant of the County to budget and appropriate in each Fiscal Year amounts of
legally available Non -Ad Valorem Revenues, sufficient to pay the principal and interest on the
term loan coming due in such year. Neither the faith and credit nor taxing power of the County
would be pledged. The Series 2009A Note would mature no later than July 1, 2014. The Bank
and the County have locked in an interest rate of 3.57%.
(25048/008/00361124,DOCvl )
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. t X
DATE: June 23, 2009
REGULAR [XX]
PUBLIC HEARING []
CONSENT[]
PRESENTED BY:
Daniel S. McIntyre
County Attorney
5UBJECT: Local Option Gas Tax Division of Proceeds Beginning September 1, 2009
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that. the Board determine whether to approve the
annual redetermination set out in the attached memorandum and direct
the . County Attorney to notify the Department of Revenue of the
redetermination by July 1, 2009.
COMMISSION ACTION:
APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
County Attorney: "-
Daniel S. McIntyre
Originating Dept.
Finance: (Check for Copy only, if applicable)
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
Management & Budgetw [Ro�
Marie Gouin
Public Works Dir:
Purchasing:
County Eng.:
Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Daniel S. M`Intyre, County Attorney
C. A. NO.: 09-0748
DATE: June 11, 2009
SUBJECT, Local Option Gas Tax Division of Proceeds Beginning September 1, 2009
BACKGROUND:
On May 12,1987, the Board approved interlocal agreements with the cities of Fort Pierce and
Port St. Lucie concerning the allocation of the six (6) cent local'option gas tax. In November,1992,
the State of Florida Department of Revenue notified the County that St. Lucie Village became
eligible to receive a portion of the gas tax. As a result of that notification, on April 6, 1993, the
Board amended the interlocal agreements with the cities of Fort Pierce and Port St. Lucie to include
St. Lucie Village. For the periods beginning September 1, 2006 through August 2009 the tax was
distributed as follows:
Recipient
2006-07
2007-08 .
2008-09
Fort Pierce
18.9839%
17.7990%
19.3984%
Port St, Lucie
54.4783%
57.8076%
56.6115%
St. Lucie County
26,4649%
24.1110%
23.9085%
St. Lucie Village
0,0729%
0.0823%
0,0815%
The agreement provides that all subsequent divisions of the proceeds shall be redetermined
by the County before July 1 of each succeeding year based on transportation expenditures for the
five (5) fiscal years preceding the year in which the annual redetermination is made.
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
ITEM NO.
DATE:
AGENDA REQUEST REGULAR
ST. LUCIE COUNTY MOSQUITO CONTROL
DISTRICT
Office of Management & Budget/Purchasing
Im
06/23/09
PUBLIC HEARING ( )
LEG. ( }
QUASWD ( )
CONSENT ( X)
PRESENTED BY:
Marie M. Gouin
Director
Amendment to contract for environmental education and wildlife survey and tours
See attached memorandum.
FUNDS AVAILABLE: 145-6230-534000-6906 Educational Outreach — Other Contractual Services
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of the second amendment to contract C06-06-425 with Marine
Resource Council extending the term through June 26, 2010, and authorization for
the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
(yG} APPROVED ( } DENIED
{ ) OTHER
Faye W. Outlaw, MPA
Approved 5-0 County Administrator
Coordination/Signatures
OMB
County Attorney (X } Budget Analyst (X)
Dan McIntyre 4TaWonna Johnson
Other (X }, Mosquito Control (X)
Melissa Simberlund Jim David
a�£ IOffice of Management
& Budget/Purchasing
MEMORANDUM
TO: St. Lucie County Mosquito Control District
FROM: Marie M. Gouin, Director
DATE: June 23, 2009 �11
SUBJECT: Amendment to contract for environmental education and wildlife survey and tours
ITEM NO. Ill-B
Backciround:
In 2006, St. Lucie County Mosquito Control District entered into a contract with Marine Resource
Council to provide environmental educations and wildlife survey and tours.. The initial contract was for a
period of two year and allowed for two additional one-year renewal options.
Previous Action
June 26, 2006 — Mosquito Control District approval of contract
May 13, 2008 — First amendment extending the contract through June 26, 2009
Recommendation
Board approval of the second amendment to contract C06-06-425 with Marine Resource Council
extending the term through June 26, 2010, and authorization for the Chair to sign documents as
approved by the CountyAttorney.