HomeMy WebLinkAboutAgenda Packet 07-17-2009 - J _ _
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July 17, 2009
2:00 P.M.
CONFERENCE ROOM #3
SPECIAL MEETING
BOARD OF COUNTY COMMISSIONERS
AGENDA
WELCOME
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GENERAL RULES AND PROCEDURES -Attached is the agenda, which will determine the order of business conducted at today's Board
meeting.
CONSENT AGENDA -These items are considered routine and are enacted by one motion. There will be no separate discussion of these
items unless a Commissioner so requests.
REGULAR AGENDA -Proclamations, Presentations, Public Hearings, and Department requests are items, which the Commission will
discuss individually, usually in the order listed on the agenda.
PUBLIC HEARINGS -These items may be heard on the first and third Tuesday at 6:00 P.M. or as soon thereafter as possible, or on a
second or fourth Tuesday, which begins at 9:00 A.M., then public hearings will be heard at 9:00 A.M. or as soon thereafter as possible.
These time designations are intended to indicate that an item will not be addressed prior to the listed time. The Chairman will open each
public hearing and asks anyone wishing to speak to come forward, one at a time. Comments will be limited to five minutes.
As a general rule, when issues are scheduled before the Commission under department request or public hearing, the order of presentation
is: (1) County staff presents the details of the Board item (2) Commissioners comment (3) if a public hearing, the Chairman will ask for public
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MEETINGS -All Board meetings are open to the public and are held on the first and third Tuesdays of each month at 6:00 P.M. and on the
second and fourth Tuesdays at 9:00 A.M., unless otherwise advertised. Meetings are held in the County Commission Chambers in the
Roger Poitras Administration Annex at 2300 Virginia Ave., Ft. Pierce, FL 34982. The Board schedules additional workshops throughout the
year as necessary to accomplish their goals and commitments. Notice is provided of these workshops. Assistive Listening Device is available
to anyone with a hearing disability. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie
County Community Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting.
Duly 17, Zoos
2:00 P.M.
BOARD OF COUNTY
COMMISSIONERS
www.cost-lucie.fl.us
wwwstlucieco.ora
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Paula A. Lewis, Chair District No. 3
Charles Grande, Vice Chair District No. 4
Doug Coward District No. 2
Chris Dzadovsky District No.1
Chris Craft District No. 5
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I. INVOCATION
II. PLEDGE OF ALLEGIANCE
REGULAR AGENDA
III. MANAGEMENT AND BUDGET
Approval of proposed millage rates to be submitted to the Property Appraiser and set dates for public hearings
Consider staff recommendation to approve the following:
1. Advise the Property Appraiser of the millage rates as outlined on "Worksheet Analysis of Roll-Back Millage Rate
for fiscal year 2009-2010" under the column headed "2009-2010 proposed millage".
2. Set two public hearings on September 10~ and 22°d 2009 at 6:00 P.M. in the Roger Poitras Administration Annex
Commission Chambers.
3. Authorize the County Administrator to be able to modify the millage rates between General Fund and Fine and
Forfeiture Fund as long as the total countywide millage stays the same. Also, Authorize the County Administrator to
transmit the proposed millage rates to the Property Appraiser on Form DR-420, DR-420 C-P, and DR-420 TIF.
4. Set the proposed aggregate millage as outlined on "Worksheet Analysis of Roll-Back Millage Rate for fiscal year
2009-2010" under the column headed "2009-2010 proposed millage".
IV. HUMAN RESOURCES
Award of RFP #09-029 Administrative Services Only (ASO) for Self Funded Medical and Flexible Spending Account
(FSA) Administration to Blue Cross/Blue Shield.
Consider staff recommendation to approve to award RFP #09-029 for Administrative Services Only (ASO) for Self
Funded Medical and Flexible Spending Account (FSA) to top ranked proposer Blue Cross/Blue Shield, and
permission for the Chairman to sign the contract as prepared by the County Attorney.
NOTICE: All Proceedings before this Board are electronically recorded. Any person who decides to appeal any action taken by the Board at these meetings will need
a record of the proceedings and for such purpose may need to ensure that a verbatim record of the proceedings is made. Upon the request of any party to the
proceedings, individuals testifying during a hearing will be sworn in. Any party to the proceedings will be granted the opportunity to cross-examine any individual
testifying during a hearing upon request. Anyone with a disability requiring accommodation to attend this meeting should contact the St. Lucie County Community
Services Director at (772) 462-1777 or TDD (772) 462-1428 at least forty-eight (48) hours prior to the meeting.
' ITEM NO. III
DATE: 07/17/09
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI-JD ( )
CONSENT ( )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gouin Y~t~
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Approval of proposed millage rates to be submitted to the Property Appraiser
and set dates for public hearings.
BACKGROUND: See attached memo.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the following:
1. Advise the Property Appraiser of the millage rates as outlined on
"Worksheet Analysis of Roll-Back Millage Rate for fiscal year 2009-
2010" under the column headed "2009-2010 proposed millage."
2. Set two public hearings on September 10th and 22"d 2009, at 6:00 P.M.
in the Roger Poitras Administration Annex Commission Chamber.
3. Authorize the County Administrator to be able to modify the millage
rates between General Fund and Fine and Forfeiture Fund as long as
the total countywide millage stays the same. Also, authorize the
County Administrator to transmit the proposed millage rates to the
Property Appraiser on Form DR-420, DR-420 C-P and DR-420 TIF.
4. Set the proposed aggregate millage as outlined on "Worksheet
Analysis of Roll-Back Millage rate for fiscal year 2009-2010" under the
column headed "2009-2010 proposed millage°.
COMMISSION ACTION: CONCURRENCE:
(x~) APPROVED ( ) DENIED .-mil
( ) OTHER
~~rQy ~ Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB
County Attorney (X) o'+^ Budget Analyst (X )
D n McIntyre Jennifer Hill
k~~lv ti~ub
Other ( ) ERD ( )
(Name)
(Name)
Office of Management '
~ J _ ~ & Budget/Purchasing
• ~ MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director
DATE: July 17, 2009
SUBJECT: Approval of proposed millage rates to be submitted to the Property Appraiser and
set dates for public hearings.
ITEM NO. III
Background:
The attached worksheet reflects the FY 2009-2010 proposed and roll-back millage rates. The
recommended rates were established pursuant to the budget reviews held by the Board on July 13 -
16, 2009, and as required to meet special district, debt service, and related millage requirements.
Significant points are:
1. The proposed Maximum Total Countywide millage remains at 6.4612, or no increase from
the current year, as directed by the Board. Mosquito Control has been included with
countywide millages for purposes of this calculation.
2. The proposed millage rate for the General Fund will be decreased, offset by an increase in
the millage rate for the Fine & Forfeiture Fund. This change has no net affect on the
countywide millage. The purpose for making this adjustment is to balance the Fine &
Forfeiture fund.
3. All proposed millages in Street Lighting Districts have been increased except Sunrise Park
(SLD #7) and Southern Oaks Estates (SLD #126). The purpose for making this adjustment
is because property values have decreased, and the County is required to pay the lights
bills based on the agreements.
4. The total proposed aggregate millage has increased by .0422 mills over fiscal year 2008-
2009.
5. The decrease in roll-back aggregate millage over current aggregate millage is -2.0239. This
is due essentially to the decrease in certified value of 20.85%.
Recommendation
Staff recommends the Board of County Commissioners approve the following:
1. Advise the Property Appraiser of the millage rates as outlined on "Worksheet Analysis of
Roll-Back Millage Rate for fiscal year 2009-2010" under the column headed "2009-2010
propose millage."
2. Set two public hearings on September 10th and 22"d 2009, at 6:00 P.M. in the Roger Poitras
Administration Annex Commission Chamber.
Page 2
July 17, 2009
Proposed Millage Rates
3. Authorize the County Administrator to be able to modify the millage rates between General
Fund and Fine and Forfeiture Fund as long as the total countywide millage stays the same.
Also, authorize the County Administrator to transmit the proposed millage rates to the
Property Appraiser on Form DR-420, DR-420 C-P and DR-420 TIF.
4. Set the proposed aggregate millage as outlined on "Worksheet Analysis of Roll-Back Millage
rate for fiscal year 2009-2010" under the column headed "2009-2010 proposed millage°.
WORKSHEET ANALYSIS OF ROLL-BACK MILEAGE RATE FOR FISCAL YEAR 2009-2010 1
A B C D E F G H 1
FUND 2008-2009 2008-2009 2008-2009 2009-2010 2009-2010 2009-2010 2009-2010 PRIOR 2009-2010
NAME MILEAGE TAXES TAXES ROLLBACK ROLLBACK PROPOSED PROPOSED YEAR'S GROSS
leas TlF RATE TAXES MILEAGE TAXES VALUE VALUE
COUNTYWIDE MILEAGE
GENERAL FUND 3.6173 77,984,828 74,810,355 4.6153 78,756,006 2.B599 48,801,633 21,558,849,841 17,064,104,692
FINE B: FORFEITURE 2.5478 54,927,638 52,701,590 3.2513 55,481,179 3.3052 56,400,279 21,558,849,841 17,064,104,692
EROSION CONTROL-ZONEE 0.0925 1,994,194 1,994,194 0.1183 2,019,163 0.0925 1,578,430 21,558,849,841 17,064,104,692
SUB-TOTAL COUNTYWIDE MILEAGE 6.2576 134,906,660 129,506,139 7.9850 136,256,348 6.2576 106,780,342
MOSQUITO DISTRICT 0.2036 4,317,026 4,317,026 0.2605 4,371,104 0.2036 3,416,695 21,203,468,161 16,781,410,629
MAX. TOTAL COUNTYWIDE MILEAGE 6.4612 139,223,686 133,823,165 8.2451 110,627,452 6.4612 110,197,037
MUNICIPAL SERVICE TAXING UNITS
TREEr LIGHTING DISTRICTS
SLD#1-RIVER PARKI 0.2117 27,313 27,313 0.2907 27,336 0.3303 31,059 129,0]6,540 94,031,461
SLD #2 -RIVER PARK 2 0.4660 6,244 6,244 0.6404 6,244 0.9331 9,097 13,398,075 9,749,414
SLD #3 -HARMONY HEIGHTS 0.4561 2,704 2,704 0.5501 2,704 0.8803 4,328 5,928,066 4,916,339
SID #4 -HARMONY HEIGHTS 0.3415 4,737 4,737 0.4032 4,806 0.6918 8,245 13,870,619 11,918,504
SLD #5 -SHERATON PLAZA 0.3948 5,724 5,724 0.5359 5,728 0.7918 8,464 14,499,139 10,690,025
SID #6-SUNLAND GARDENS 0.3534 6,516 6,516 04305 6,647 0.3954 6,]05 18,436,632 15,440,360
SLD#7-SUNRISE PARK 0.4819 2,341 2,341 0.5533 2,348 0.4819 2,045 4,858,227 4,243,140
SLD #8 -PARADISE PARK 0.7638 8,883 8,683 0.9147 9,103 1 0293 10,244 11,630,284 9,952,479
SLD #9 -HOLIDAY PINES 0.1651 10,291 10,291 0.1931 10,304 0.1690 9,020 62,331,475 53,372,921
SLD #10 -THE GROVE 0.1029 2,432 2,432 0.1390 2,432 0.1169 2,045 23,634,013 17,490,953
SLD#11-BLAKELY SUBDMSION 1.2925 2,016 2,016 1.8350 2,072 1.4022 1,583 1,559,890 1,128,969
SID #12-INDIAN RIVER ESTATES 0.0743 10,754 10,754 0.0992 10,821 0,1127 12,297 144,735,655 109,109,019
SLD #13 -QUEENS COVE 0.0874 5,385 5,385 0.0933 5,438 0.1050 6,121 61,617,148 58,291,234
SID#16-PALM GROVE 0.3990 7,101 7,101 0.5679 7,101 0.6377 7,973 17,797,616 12,503,523
SLD #126 -SOUTHERN OAKS ESTATES 0.4626 2,493 2,493 0.4919 2,493 0.4626 2,344 5,390,155 5,067,6] 7
OTHER MUNICIPAL SERVICE TAXING UNITS
UNINCORPORATED SERVICES 0.4605 3,799,413 3,799,413 0.5499 3,815,643 04605 3,195,365 8,250,625,155 6,938,902,449
STORMWATER 0.4731 3903,371 3,903,371 0.5649 3,920,045 0.4731 3,282,795 8,250,625,155 6,938,902,M9
LAW ENFORCEMENT 0.3511 2,896,794 2,696,794 0.4193 2,909,168 0.3736 2,592,374 8,250,625,155 6,938,902,M9
PARKS MSTU 0.2313 4,986,562 4,986,562 0.2959 5,048,998 0.2313 3,946,927 21,558,849,841 17,064,104,692
TRANSPORTATION MSTU 0.0833 1,795,852 1,795,852 0.1066 1,818,338 0.0833 1421,440 21,558,849,841 17,064,104,692
MEADOWOOD 0.2866 17,221 17,221 0.3318 !7,432 0.3023 15,860 60,066,545 52,532,078
PALM LAKE GARDENS 0.2452 4,007 4,007 0.4134 4,007 0.3119 3,023 16,341,806 9,693,700
A•LIXIMUM UNINCORPORATED A9LLAGE 1.5777 3.3690 Z. 7094
TOTAL AGGREGATE MILEAGE 7.2700 156,731,840 t51~31~19 9.3361 159*312,188 7.3122 121,775,811 21,558,849,841 17,064,104,692
GCRECATE MILEAGE INCREASE (DECREASE 0.0122
INCREASE ECREASE OVER ROLLBACK -2.0239
ERCENTINCREASE(DECREASE INACCREGATE MILEAGE OVER ROLL-BACK -21.68X
EBT SERVICE FUNDS
ENVIRONMENTAL LAND 0.0459 999,265 999,265 0.0459 792,177 21,770,469,661 17,258,752,562
PORT PROPERTY BOND 0.0154 335,265 335,265 0.0154 265,785 21,770,469,661 17,258,752,562
TOTAL DEBT SERVICE FUNDS 1}34,530 1,057,962
GRAND TOTAL OF TAXES 158,066,370 125,833,773
NOTES: (1) The property vduea are o certified by the Property Appraiser.
Explanations
2008-2009 MILEAGE This figure represents the millage that was approved for the previous fiscal yeaz. It is interpreted as dollars per thousand.
2008-2009 TAXES This is the computed taxes derived by multiplying the 2008-2009 Millage by the Prior Yeazs Value and then dividing by 1000.
2009-2010 ROLLBACK RATE The Rollback Rate is the millage that would have to be levied in 2009-2010 to produce the same computed tax revenue as last
year. The calculation is 2008-2009 Taxes (less TIF) divided by 2009-2010 Adjusted Value (less TIF) and multiplied by 1000.
2009-2010 ROLLBACK TAXES Rollback Taxes is the amount of computed taxes that would be generated in 2009-2010 if the millage imposed was the 2008-2009
Rollback Rate. The formula is: 2009-2010 Rollback Rate multiplied by the 2009-2010 Gross Value and then divided by 1000.
2009-2010 PROPOSED MILEAGE This figure represents the millage for the 2009-2010 fiscal yeaz. It is interpreted as dollazs per thousand-
2009-2010 PROPOSED TAXES This is derived by multiplying the 2009-2010 Millage by the 2009-2010 Gross Value and then dividing by 1000.
PRIOR YEARS VALUE This is the prior yeazs Final Value as determined by the Office of the Property Appraiser.
2009-2010 GROSS VALUE This is the 2009-2010 fiscal yeaz Gross Value as determined by the Office of the Property Appraiser.
Note: Your calculations may vary slightly from those on this form due to rounding.
AGENDA REQUEST
ITEM: IV
- - - - - DATE: 07/17/2009
f
~ REGULAR [X]
* ~
PUBLIC HEARING [ ]
CONSENT [ ]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Carl Holeva, Director,
Human Resources
SUBMITTED BY (DEPT): Human Resources
SUBJECT: Award of RFP # 09-029 Administrative Services Only (ASO) for Self Funded Medical and Flexible
Spending Account (FSA) Administration to Blue CrossBlue Shield.
BACKGROUND: Please see attached memorandum and attachments.
FUNDS AVAIL: 505-1900-523001-XXX Group Health Insurance Fund.
PREVIOUS ACTION: N/A.
RECOMMENDATION: Staff recommends approval to award RFP #09-029 for Administrative Services Only
(ASO) for Self Funded Medical and Flexible Spending Account (FSA) to top ranked proposer Blue Cross/ Blue
Shield, and permission for the Chairman to sign the contract as prepared by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
[X] APPROVED [ ]DENIED ~ ~
[ ]OTHER:
Faye W. Outlaw, MPA
i ~rbv~ d vS-~ County Administrator
Review and Approvals
;~5'~County Attorney:_D~anie®l
S. McIntry~~' Management & Budget: Marie Gouin Purchasing: Desiree Cimino
G
Originating Dept. Carl Holeva, HR Other: Other:
Finance: (Check for Copy only, if applicable)
QOARD OF HUMAN
COUNTY ~ . RESOURCES
COMMISSIONERS DIRECTOR
CARL HOLEVA
AGENDA IV
TO: BOARD OF COUNTY COMMISSIONERS
FROM: Carl Holeva, Human Resources Director
DATE: July 17, 2009
SUBJECT: Award of RFP #09-029 Administrative Services Only (ASO) for Self
Funded Medical and Flexible Spending Account (FSA)
BACKGROUND:
On Wednesday, May 15, 2009, proposals were opened for RFP # 09-029 for
Administrative Services Only (ASO) for Self Funded Medical and Flexible Spending
Account (FSA). Five hundred fifty five (555) vendors were notified, twenty two (22) bid
documents were distributed, and three (3) bids were received. Our Insurance Agent of
record Employers Mutual Incorporated (EMI) was tasked to evaluate the proposals and
prepare an overall Self-Funded Health Plan Cost Comparison for the three (3) bids
submitted. Bids were received from Blue Cross and Blue Shield of Florida (BOBS),
Cigna, and our current Third Party Administrator (TPA) WEB-TPA. Comparison of the
total annual expected costs as provided by all three proposals indicates that the County
could see a savings of $2,000,000.00 + in annual expected costs if BCBS were to be
selected.
RECOMMENDATION;
Staff recommends Board approval to award 12FP #09-029 for Administrative Services Only
(ASO) for Self Funded Medical and Flexible Spending Account (FSA) to top ranked proposer
Blue Cross/Blue Shield, and permission to sign the contract as prepared by the County Attorney.
Attachment(s): Tabulation Sheet- RFP #09-029, Administration Services Only (ASO)
for Self Funded Medical & Flexible Spending Account
(FSA) Administration.
Overall Self-Funded Health Plan Cost Comparison RFP # 09-029
Plan Design Comparison RFP # 09-029
CHRIS DZADOVSKY, District No. 1 • DOUG COWARD, District No. 2 PAULA A. LEWIS, District No. 3 CHARLES GRANDE, District No. 4 CHRIS CRAFT, District No. 5
2300 Virginia Avenue Fort Pierce, FL 34982-5652 Phone (772) 462-1546 TDD (772) 462-1428
FAX (772) 462-2361 Job Line (772) 462-1967 email: holevoc@stlucieco.org
web site: www.stlucieco.orq
BOARD OF ~ ~ - PURCHASING
COUNTY • DEPARTMENT
COMMISSIONERS
TABULATION SHEET - RFP# 09-029
ADMINISTRATION SERVICES ONLY (ASO) FOR SELF FUNDED MEDICAL 8~ FLEXIBLE
SPENDING ACCOUNT (FSA) ADMINISTRATION
OPENED: MAY 15, 2009 AT 3:00 PM
THREE (3) Submittals were received for subject proposal:
ALL SUBMISSIONS ARE UNDER REVIEW. A LETTER OF INTENT TO
AWARD WILL BE FAXED TO ALL BIDDERS PRIOR TO AWARD.
BLUE CROSS AND BLUE SHIELD of FL. INC.
Contact: And Carroll Phone: 407-833-7703 Fax: 407-833-7703
Address: 4800 Deerwood Cam us Parkwa ,Jacksonville, FL 32246
CIGNA
Contact: L nne Swift Phone: 954-514-6872 Fax: 954-514-6905
Address: Two Libe Place, 1601 Chestnut St., Philadel hia, PA 19192
WEB-TPA
Contact: Kristi Hassin er Phone: 317-862-8184 Fax: 469-1970
Address: 8500 Free ort Parkwa South, Suite 400, Irvin , TX 75063
NUMBER OF COMPANIES NOTIFIED*: 555
NUMBER OF BID DOCUMENTS DISTRIBUTED*: 22
NUMBER OF BIDS RECEIVED: 3
* -Per demandstar.com
CHRIS DZADOVSKY, District No.1 ~ DOUG COWARD, District No. 2 ~ PAULA A. LEWIS, District No. 3 ~ CHARLES GRANDE, District No. 4 ~ CHRIS CRAFT, District No. 5
County Administrator- Faye W. Outlaw, MPA
2300 Virginia Avenue -Fort Pierrx, FL 34982-5652 -Phone (772) 462-1700 - TDD (772) 462-1428
Website: www.cost-lucie.fl.us
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Anne Bowers
From: Butch Terpening [bterpening@ct-eng.com]
Sent: Thursday, July 16, 2009 9:02 PM
To: Faye W. Outlaw; Stef Matthes
Cc: Daniel McIntyre
Subject: Mr. Stef Matthes
Dr. Ms. Outlaw
On behalf of Culpepper &Terpening we are honored that Mr. Matthes is under consideration for a seat on the TCERA
board. WE support and encourage his participation if affirmed as a board member and acknowledge that during his serve
to the County that Culpepper &Terpening will not participate nor be eligible to be considered for any work undertaken by
the TCERA Board nor St. Lucie County on behalf of the TCERA Board.
In 1995 St.Lucie County identified the goal of establishing a research park in "Vision St. Lucie" and look forward to the
future success of the TCERA Park and the employment and benefits that will come to the Treasure Coast.
I'm currently out of town so please accept this a-mail as a officer of Culpepper &Terpening that our firm will be precluded
from Professional Engineering Service during Mr. Matthes appointment if affirmed by the Board.
Sincerely
James P. "Butch" Terpening, Jr., P.E.
President
Cul ~c~per and '1'erx~enin_g.
Inc.
('on5ultin~ Fri~>yncers and band Suract~ors
2980 South 25~~' Street
Ft. Pierce, FL 34981
Telephone 772-464-3537 Ext. *102
Facsimile 772-464-9497
lrterpertint~a)ct-cn~ com
1