Press Alt + R to read the document text or Alt + P to download or print.

No preview available

The URL can be used to link to this page

Home My WebLink About08-11-2009 Signed AgendasAGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. VI-Bi I DATE: August 11, 2009 REGULAR [J PUBLIC HEARING [] CONSENT [xx] PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Sperrazza Lueke Assistant County Attorney SUBJECT: Permission to Advertise - Ordinance No. 09-009 - Historic Preservation BACKGROUND: See CA09-806 FUNDS AVAILABLE. PREVIOUS ACTION: RECOMMENDATION: Staff requests permission to advertise proposed Ordinance No. 09-009 for public hearing before the Local Planning Agency on September 24, 2009, and the Board of County Commissioners on October 20, 2009, and November 3, 2009, at 6p.m. or, as soon thereafter as may be heard. COMMISSION ACTION: [� APPROVED [ J DENIED [ ] OTHER: Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Review and Approvals County Attorney. V �' Management & Budget Purchasing; Daniel S. McIntyre Originating Dept. Public Works Dir: ;' V County Eng.: Don W t ;'Mike Powley Finance: (Check for copy only, if applicable) I 'Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather 5perrazza Lueke, Assistant County Attorney C.A. NO.: 09-806 DATE: August 11, 2009 SUBJECT: Permission to Advertise Ordinance No_ 09-009 - Historic Preservation BACKGROUND: On August 2, 2005, the Board of County Commissioners adopted Ordinance No. 05- 003, creating Chapter 1-10.2 of the St. Lucie County Code and Compiled Laws, known as the "Historic Preservation Ordinance." Staff recommends making several changes to the Ordinance to bring it into compliance with case law and with Florida Certified Local Government requirements. By becoming a Certified Local Government, St. Lucie County would become eligible for State and Federal grants related to historic preservation. On May 26, 2009, the Historical Commission reviewed and the proposed ordinance and suggested revisions which have been incorporated into this draft. The recommended changes are summarized as follows: Chapter 2.00.00 LDC Changes definition of Historic Resource to match definition of Exceptional Historic Resource in the Historic Preservation Ordinance • Replaces Florida Master Site File threshold with registration on National, State or Local Historic Registries Chapter 4.11.01 LDC Moves Historic Preservation Ordinance to the Land Development Code Creates Historic Preservation Board of five professional experts and two lay persons, as required by case law and the Florida Certified Local Government AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): County Attorney SUBJECT: Flowage Easement Stuart Property Holdings, Ltd. Gilson Road Parcel No. 4436-311-0001-000/3 Resolution No. 09-209 BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: See Attached Memorandum N/A ITEM NO. VI-B-2 DATE: August 11, 2009 REGULAR [ ] PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT [X] PRESENTED BY: JoAnn Riley Property Acquisition Manager RECOMMENDATION: Staff recommends the Board accept the Flowage Easement from Stuart Property Holdings, Ltd., authorize the Chair to execute Resolution No. 09-209 and direct staff to record Resolution No. 09-209 in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: CONCURRENCE: [Kj APPROVED [ ] DENIED [ ] OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Review and Approvals [x] County Attorney: '" 0 Road and Bridge [x] Public Works: 114V ' DO P11 Daniel S. McIntyre Don Pauley Don West [x] Originating Dept: IMIL [x] Engineering: AAV V [ ],Purchasing: JoAnn Riley Mike Powley AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.). County Attorney SUBJECT: Donation of Right -of -Way Easement Fort Pierce Mosque 10 feet on Sunrise Boulevard Resolution No. 09-234 BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: See attached memorandum N/A ITEM NO. VI-B3 DATE: August 11, 2009 REGULAR[] PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT [X] PRESENTED BY: JoAnn Ri ley Property Acquisition Manager February 17, 2009 - Board of County Commissioners approved Resolution No. 09-023 granting an Amendment to the Official Zoning Atlas and Preliminary and Final PNRD Site Plan approval. RECOMMENDATION: Staff recommends that the Board accept the Right -of -Way Easement, authorize the Chair to sign Resolution No. 09-234 and direct staff to record the documents in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: M APPROVED [ ] DENIED [ ] OTHER Approved 5-0 [x] County Attorney: Daniel S. McIntyre [x] Originating Dept: -jrnIL JoAnn Riley CONCURRENCE: Faye W. Outlaw, MPA County Administrator Review and Approvals J [x] Road and Bridgg� [x] Public Works: xj Y -ytfL)i'i N Don Pouley Don West [ ] Mosquito Control: [x] County Engineer: &N Michael Powley S:\ACQ\WP\Right of Way Donations\Fort Pierce Masque\Agendo Request.wpd PROPERTY ACQUISITION DIVISION MEMORANDUM TO: Board of County Commissioners FROM: JoAnn Riley, Property Acquisition Manager DATE: August 11, 2009 SUBJECT: Donation of Right -of -Way Easement Fort Pierce Mosque 10 feet on Sunrise Boulevard Resolution No. 09-234 BACKGROUND: On February 17, 2009, the Board of County Commissioners approved Resolution No. 09-023 granting an Amendment to the Official Zoning Atlas and Preliminary and Final PNRD Site Plan approval subject to conditions. Condition Number 11 required Fort Pierce Mosque tb convey 10 feet of right-of-way for Sunrise Boulevard to St. Lucie County, in a manner and form acceptable to the St. Lucie County Attorney. We have attached the Right -of -Way Easement executed by The North American Islamic Trust Inc. for your review and acceptance. RECOMMENDATION: Staff recommends that the Board accept the Right -of -Way Easement, authorize the Chair to sign Resolution No. 09-234 and direct staff to record the documents in the Public Records of St. Lucie County, Florida. Respectfully submitted, J Ann Riley Property Acquisition Manager 5:\ACQ\WP\Right of Way Donations\Fort Pierce Mosque\Agenda Memompd AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): County Attorney SUBJECT: South Causeway Island Sovereignty Submerged Lands Lease Renewal Modification to Reduce Square Footage BOT Lease No. 561391568 BACKGROUND: FUNDS AVAILABLE. PREVIOUS ACTION: RECOMMENDATION: Please see an attached memorandum N/A N/A ITEM NO. VI-B4 DATE: August 11, 2009 REGULAR[ } PUBLIC HEARING[ } CONSENT [xx] PRESENTED BY: JoAnn Riley Property Acquisition Manager Staff recommends approval of the Sovereignty Submerged Lands Lease Renewal, BOT Lease No. 561391568, extending the effective date to June 14, 2013, authorize the Chair to execute the Lease Renewal, direct staff to forward the Lease Renewal to the Department of Environmental Protection for signature and record the Lease Renewal in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: CONCURRENCE: b4 APPROVED [ ] DENIED [ ] OTHER: —� Approved 5-0 Faye W. Outlaw, MPA County Administrator Review and Approvals [XX] County Attorney: �' [ ] Environmental Resources: [ j County Engineer: Daniel 5. McIntyre [XX] Originating Dept. - l'lP- [ ] Airport: [XX] Parks A Recreation: JoAhn Riley Debbie Brisson 5;\ACQ\WP\JOAnn\South Causeway Island\2009 Agenda Request Lease Renewal.wpd INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: JoAnn Riley, Property Acquisition Manager DATE: August 11, 2009 SUBJECT: South Causeway Island Sovereignty Submerged Lands Lease Renewal Modification to Reduce Square Footage BOT Lease No. 561391568 BACKGROUND: Attached you will find the Sovereignty Submerged Lands Lease Renewal for South Causeway Park for your review and approval. The Lease will allow the County to construct and operate a 23-slip docking facility to be used for temporary mooring of commercial and recreational vessels. The effective date of this lease renewal will be June 29, 2009 through June 14, 2013. Parks and Recreation have reviewed and approved the Lease Renewal. RECOMMENDATION: Staff recommends approval of the Sovereignty Submerged Lands Lease Renewal, BOT Lease No. 561391568, extending the effective date to June 14, 2013, authorize the Chair to execute the Lease Renewal, direct staff to forward the Lease Renewal to the Deportment of Environmental Protection for signature and record the Lease Renewal in the Public Records of St. Lucie County, Florida. Respectfully submitted, 4nn Riley Property Acquisition Manager 5:\ACQ\WP\JoAnn\5outh Causeway Island\2009 Agendo Memo Lease Penewal.wpd AGENDA REQUEST ITEM NO. VI-B-5 DATE: August 11, 2009 REGULAR[] PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT[XI TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney JoAnn Riley Property Acquisition Manager SUBJECT: After the Fact Revocable License Agreement Mr. & Mrs. Poole 703 SW Goodrich Street BACKGROUND: FUNDS AVAILABLE PREVIOUS ACTION: See Attached Memorandum N/A RECOMMENDATION: Staff recommends the Board approve the After the Fact Revocable License Agreement with Mr. & Mrs. Poole, authorize the Chair to execute the Agreement and direct Mr. & Mrs. Poole to record the Agreement in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: [/] APPROVED [ ] DENIED [ ] OTHER Approved 5-0 [x] County Attorney:-42� Daniel S. McIntyre [x] Originating Dept: J44- JoAnn Riley Review and Approvals [x] Road and Bridge Don Pauley [x] Engineering: OT Mike Powley CONCURRENCE: Faye W. Outlaw, MPA County Administrator 0 [x] Public works: A fVA' &L Don West j [ ] Purchasing: PROPERTYACQUISITION DIVISION MEMORANDUM TO: Board of County Commissioners FROM: JoAnn Riley, Property Acquisition Manager DATE: August 11, 2009 SUBJECT: After the Fact Revocable License Agreement Mr. & Mrs. Poole 703 5W Goodrich Street BACKGROUND: Mr. Poole has installed a three (3) inch PVC pipe in the County's drainage canal in Port St. Lucie. He installed the PVC pipe to help drain the standing water on his property. Mr. Poole is requesting an After the Fact Revocable License Agreement to keep the PVC pipe in the canal for drainage of the standing water on his property. Mr. Poole has been advised from staff that if he is allowed to keep the drainage pipe, he had to install it in a manner that is acceptable to the County Engineer. Mr. Poole has agreed to the terms of the After the Fact Revocable License Agreement which also states that if there is any damage caused by the pipe, Mr. Poole will be responsible for the repair. RECOMMENDATION: Staff recommends the Board approve the After the Fact Revocable License Agreement with Mr. & Mrs. Poole, authorize the Chair to execute the Agreement and direct Mr. & Mrs. Poole to record the Agreement in the Public Records of St. Lucie County, Florida. Respectfully submitted, J Ann Riley Property Acquisition Manager AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. VI-B-6 DATE: August 11, 2009 REGULAR[] . PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT [x] SUBMITTED BY (DEPT.): County Attorney PRESENTED BY: JoAnn Riley SUBJECT: Donation of Right -of -Way Property Acquisition Manager G.I.K. Development, LLC Midway Road Professional Plaza 15 feet on Midway Road and 20 feet on Christensen Road Resolution No. 09-227 BACKGROUND: FUNDS AVAILABLE PREVIOUS ACTION: See attached Memorandum N/A September 19, 2006 - Board of County Commissioners approved Resolution No. 06-165 granting approval to a Planned Non -Residential Development site plan known as Midway Road Professional Plaza. March 10, 2009 - Board of County Commissioners approved a 12 month extension for the Planned Non -Residential Development, Resolution No. 09-005. RECOMMENDATION: Staff recommends that the Board accept the Warranty Deed, authorize the Chair to sign Resolution No. 09-227 and direct staff to record the documents in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: [}Z] APPROVED [ ]OTHER Approved 5-0 [xj County Attorney: Daniel McIntyre [xj Originating Dept: J't%,P- JoAnn Riley f ] DENIED Review and Approvals [x] Road and Bridge��'--�,—� Don Pauley [x] Engineering: h1y P Michael Powley CONCURRENCE: Faye W. Outlaw, MPA County Administrator [x] Public Works: ✓P )i Don West PROPERTYACQUISITION DIVISION MEMORANDUM TO: Board of County Commissioners FROM: JoAnn Riley, Property Acquisition Manager DATE: August 11, 2009 5UBJECT: Donation of Right -of -Way G.I.K. Development, LLC Midway Road Professional Plaza 15 feet on Midway Road and 20 feet on Christensen Road Resolution No. 09-227 BACKGROUND: Resolution No. 06-165 required G.I.K. Development, LLC. to donate 15 feet of right-of-way on Midway Road and 20 feet on Christensen Road to St. Lucie County prior to any construction activities as part of their site plan approval for Midway Road Professional Plaza. Resolution No. 09-005 approved a 12-month extension requiring G.I.K. Development, LLC to convey to St. Lucie County the road right-of-way on Midway Road and Christensen Road within 60 days of the site plan extension approval. Attached is a copy of the Warranty Deed for the 15 feet of right-of-way on Midway Road and 20 feet on Christensen Road along with Resolution No. 09-227. RECOMMENDATION: Staff recommends that the Board accept the Warranty Deed, authorize the Chair to sign Resolution No. 09-227 and direct staff to record the documents in the Public Records of St. Lucie County, Florida. Respectfully submitted, 4A�� nn Riley Property Acquisition Manager AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS ITEM NO. VI-B.7 DATE: August 11, 2009 REGULAR [] PUBLIC HEARING [] CONSENT [XX] PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre SUBJECT: First Amendment to Lease Agreement with Beach Club Colony on the Ocean, Inc. BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the First Amendment to the Lease Agreement with Beach Club Colony on the Ocean, Inc. and authorize the Chair to sign the Amendment. COMMISSION ACTION: CONCURRENCE: [�C] APPROVED [ ] DENIED [ ] OTHER: lti Approved 5-0 l Faye W. Outlaw, MPA County Administrator Review and Approvals County Attorney: Management & Bu get Purchasing: Daniel S. McIntyre Originating Dept. Utilities Dir: d-d-)County Eng.: Laurie Walclie Finance: (Check for copy only, if applicable) Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel S. McIntyre, County Attorney C.A. NO.: 09-0933 DATE: July 27, 2009 SUBJECT: First Amendment to Lease Agreement with Beach Club Colony on the Ocean, Inc. BACKGROUND: On March 2, 2004, the County entered into a Lease Agreement with Beach Club Colony on the Ocean, Inc. to use the site of the old wastewater treatment plant in Beach Club Colony for recreational activities. The Lessee desires to exercise its option to extend the Lease an additional period of five (5) years as allowed in the Lease Agreement. Attached is a First Amendment to the Lease Agreement extending the Lease Agreement. RECOMMENDATION/CONCLUSION : Staff recommends that the Board approve the First Amendment to the Lease Agreement with Beach Club Colony on the Ocean, Inc. and authorize the chair to sign the Amendment. Daniel S. County A D5M/caf Attachment submi AGENDA REQUEST ITEM NO_ VI-B-8 Date: August 11, 2009 Regular [ ] Public Hearing [ ] Consent [X] TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Young Assistant County Attorney SUBJECT: Queens Island Preserve - Agreement with BMR Funding, LLC for Subdivision Improvements BACKGROUND: See C.A. No. 09-0939 FUNDS AVAIL.(State type & No. of transaction or N/A): N/A RECOMMENDATION/CONCLUSION: Staff recommends the Board of County Commissioners approve the proposed agreement with BMR Funding, LLC, and authorize the Chair to sign the agreement. COMMISSION ACTION : APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Originating Dept. Daniel S. McIntyre /WVP „- Vr-5W Donald hest, P.E. Fina:;:-z (Check for Copy only, if applicable): CONCURRENCE: Faye W. Outlaw, M.P.A. County Administrator Coord i no ti on /5 i gnatu res Mgt. & Budget: Purchasing: n Other: Other: _ Mark Satterlee INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 09-0939 DATE: July 30, 2009 SUBJECT: Queens Island Preserve - Agreement with BMR Funding, LLC for Subdivision Improvements BACKGROUND: On August 22, 2008, the County entered into a Subdivision Improvement Agreement with Acorn Real Estate, LLC, for the Queens Island Preserve subdivision. Pursuant to the agreement, Acorn delivered a letter of credit in the amount of $1,180,541.18 to the County to guarantee the completion of the required subdivision improvements within twelve (12) months from the recording of the plat. The plat was recorded on September 27, 2008, but the letter of credit runs concurrently with the Subdivision Improvement Agreement and will expire on August 22, 2009. To date, the developer has pulled no permits for construction of the improvements. In addition, the lender for the project, BMR Funding, LLC, has filed suit to foreclose its mortgage on the property.. BMR has advised the County that it intends to proceed with the project and has requested the County draw down on the letter of credit prior to its expiration in order to insure funds are available for construction of the required improvements. Attached to this memorandum is a copy of a proposed agreement between the County and BMR which provides for BMR to construct the improvements subject the County's draw down of the funds from the letter of credit. BMR is seeking to have a receiver appointed by the court in foreclosure. In the event the receiver is appointed, the receiver would be charged with the responsibility for retaining the engineers and contractors necessary to construct the improvements. The County would then advance funds from the proceeds of the letter of credit to the receiver to cover the costs of the construction. If the funds from the letter of credit are insufficient to cover the current costs, BMR will advance the additional funds to the receiver. In the event a receiver is not appointed, the agreement provides for BMR to assume these responsibilities upon receipt of clear title to the AGENDA REQUEST ITEM NO. VI-B-9 DATE: August 11, 2009 REGULAR [ ] PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney JoAnn Riley Property Acquisition Manager SUBJECT: Revocable License Agreement Chem -Tex Supply Corporation (Allied) Monitoring Wells - Range Line Road and Glades Cut -Off Road BACKGROUND: See Attached Memorandum FUNDS AVAILABLE: N/A PREVIOUS ACTION: May 19, 2009 - Board approved a Revocable License Agreement for six monitoring wells on Range Line Road for Chem -Tex Supply. . RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chair to sign the Revocable License Agreement and direct Chem -Tex Supply Corporation to record the document in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: L4 APPROVED [ ] OTHER Approved 5-0 [x] County Attorney:! �' Daniel S. McIntyre jx] Originating Dept: JmIL JoAnn Riley CONCURRENCE: [ ] DENIED Faye W. Outlaw, MPA County Administrator Review and Approvals [x] Road and Bridge_ Don Pauley [x] Engineering: A4 _) Mike Powley [x] Public Works: A1'4p' V-L wkvl Don West [ ] Purchasing: AGENDA REQUEST ITEM NO. VI-B-10 Date: August 11, 2009 Regular [ ] Public Hearing[ J Consent [X] TO: Board of County Commissioners PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Young Assistant County Attorney SUBJECT: Treasure Coast FBO, LLC - Sublease Agreement with South Aviation, Inc. BACKGROUND: See C.A. No. 09-0941 FUNDS AVAIL.(State type & No. of transaction or N/A): N/A RECOMMENDATION/CONCLUSION: Staff recommends the Board of County Commissioners consent to the sublease agreement between Treasure Coast FBO, LLC, and South Aviation, Inc. COMMISSION ACTION: APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 County Attorney: Daniel . McIntyr , Originating Dept.: Diana Lewis Finance (Check for Copy only, if applicable): CONCURRENCE: Faye W. Outlaw, M.P.A. County Administrator Coordination/Signatures Mgt. & Budget: Purchasing: Other: c2L Other Karen Smith INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 09-0941 DATE: July 31, 2009 SUBJECT: Treasure Coast FBO, LLC - Sublease Agreement with South Aviation, Inc. BACKGROUND: Attached to this memorandum is a copy of a sublease agreement between Treasure Coast FBO, LLC and South Aviation, Inc. for sublease of two hangars at the St. Lucie County International Airport. The hangars have been used as an aircraft painting operation in the past and South Aviation intends to continue that use. As the term of sublease will exceed twelve (12) months, Treasure Coast FBO's master lease requires consent by the Board of County Commissioners. Staff has reviewed the sublease agreement and it appears acceptable as to form. RECOMMENDATION/CONCLUSION: Staff recommends the Board of County Commissioners consent to the approve the proposed sublease agreement between Treasure Coast FBO, LLC, and South Aviation, Inc. Respectfully submitted, Heather�u'ng Assistant County Attorney Attachment HY/ Copies to: County Administrator Assistant County Administrator Steers Airport Director AGENDA REQUEST ® ITEM NO. VI.B.11 DATE: August 11, 2009 REGULAR PUBLIC HEARING 0 CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT): County Attorney Mark Godwin SUBJECT: Request to purchase a renewed "Maintenance Agreement" on one (1) camera for the First Appearance System. This agreement will cover all aspects of the camera including the computerized software for this advanced system. BACKGROUND: Please see attached memorandum and price quote from the current vendor. FUNDS AVAIL: The funds have been budgeted in the account string: 107-2360-546000- 1613. PREVIOUS ACTION: In FY07 the Board approved a maintenance agreement on eight (8) cameras, but this camera was not part of the maintenance cycle. RECOMMENDATION: Staff recommends the Board approve the purchase of a three (3) year Maintenance Agreement with BT Conferencing Video, Inc. for the Polycom VSX 7000 First Appearance Computerized Camera. COMMISSION ACTION: [ya APPROVED [ ] DENIED [ j OTHER: Approved 5-0 County Attorney: Originating Depa Finance: Check for copy only, CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures Management & Budget X Purchasing: Other. Other: ,di, ��K6�h a INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Mark Godwin, Criminal Justice Coordinator C.A. NO.: 09-0954 DATE: August 11, 2009 SUBJECT: Request to purchase a renewed maintenance agreement on one(1) camera for the First Appearance System. BACKGROUND: In 2004, the new First Appearance Video Conferencing system was designed and installed at a total cost of $66,468.52. Since that time the County has purchased maintenance agreements which provide overnight equipment replacement for defective systems. The maintenance agreement will provide unlimited technical support with technicians who help diagnose equipment for network failures, 24 hours a day, 7 days a week. The First Appearance Video system operates seven days per week and allows the criminal justice system to operate more effectively and efficiently. The proposed cost from BT Conferencing Video, Inc. for a three (3) year maintenance agreement is $2,395.00; please note that the maintenance agreement costs are $2,712.37 less expensive than purchasing a new camera in the next three years. Recommendation / Conclusion: Staff recommends the Board approve the purchase of a three �3) year maintenance agreement from BTConferencing Video, Inc. for one 1) video conferencing system. Respectfully submitted, Mark Godwin Criminal Justice Coordinator ITEM NO. VI-Cl DATE: 08/11/2009 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Tom Genung SUBMITTED BY: COURT ADMINISTRATION Trial Court Administrator SUBJECT: Request approval for usage of Court Innovations Funds BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 107-6291-599300-6000 Court Innovations Reserve Fund Expenses will be disbursed from Fund #183. PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board of County Commissioners approve Budget Resolution No. 09-226 and Budget Amendment No. 09-032 to fund Judges Professional Dues and Judicial Assistants travel and education from the Court Innovations Fund in the amount of $17,300. St. Lucie County share would be $4,000. Indian River County has approved $3,000 Martin County has approved $9,700 and Okeechobee County has approved $600. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Faye W. Outlaw, MPA Approved 5-0 County Administrator Coord inationlSig natures County Attorney (X ) Dan tyre Originating Dept. (X ) Tom Genung OMB Director { X) JW Budget Analyst ( ie Gouin Sophia Holt ERD { ) (Name) COURT ADMINISTRATION DRUG COURT MEMORANDUM TO: Board of County Commissioners FROM: Tom Genung, Trial Court Administrator DATE: August 11,2009 SUBJECT: Request approval from Court Innovations Fund. ITEM NO. VI-Cl Background: Court Administration requests board approval to fund Professional Dues and Judicial Assistants travel and education from Court Innovations Funds pursuant to s. 939.185(1)(a)1., Florida Statutes, which is funded through court costs "to fund innovations to supplement state funding for the elements of the state courts system identified in s. 29.004 and county funding for local requirements under s. 29.008(2)(a)2", in the total amount of $17,300. St. Lucie County's share would be $4,000. Indian River County has approved $3,000, Martin County has approved $9,700 and Okeechobee County has approved $600 (copies of approvals attached). Budget Resolution No. 09-226 is needed to establish the budget for other counties share of these expenses. Also, Budget Amendment No. 09-032 is to transfer St. Lucie County's portion from reserves in fund #183 the budgeted transfer from Court innovations fund will be increased to replace the reserves. Previous Action N/A Recommendation Staff recommends the Board of County Commissioners approve Budget Resolution No. 09-226 Budget Amendment No. 09-032 to fund Judges Professional Dues and Judicial Assistants travel and education from the Court Innovations Fund in the amount of $17,300. St. Lucie County share would be $4,000. Indian River County has approved $3,000 Martin County has approved $9,700 and Okeechobee County has approved $600. AGENDA REQUEST ITEM NO. VI -DI DATE: 08/11109 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: -- Guy D. Medor SUBMITTED BY: Parks and Recreation Parks Manager SUB JECT; Waveland Beach Concession Demolition and Debris Removal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: NIA PREVIOUS ACTION: NIA RECOMMENDATION: Board approval to demolish the Waveland Beach concession building for risks and safety reasons as outlined in the agenda memorandum. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CoordinationlSignatures CONCURRENCE: Faye W. Outlaw, MPA County Administrator (-' Public Safety County Attorney (X) rl Director Daniel McIntyre & -- Originating Dept. ( X ) Purchasing Debra Brisson (X) — (� Southard Parks and Recreation MEMORANDUM. TO: Board of County Commissione s THROUGH: Debra Brisson, Director FROM: Guy D. Medor, Parks DATE: August 11, 2009 SUBJECT: Waveland Beach Concession Building Demolition and Debris Removal ITEM NO. VI -DI Background: The concession building at Waveland Beach has not been used for its intended purposes since 1988. Since that time, the Public Safety lifeguards have used it as a storage facility for their rescue equipment. The building's roof is more than 20 years old and leaks, the ventilation system and hood are completely decayed, and the wooden siding has deteriorated beyond repair. Over the years, the effects of termite infestation, rodents, and weather have taken a toll on the building. Following a visit to assess the hazards of keeping the building open to the lifeguards, the County Risk Manager recommends that the structure be demolished, as it poses a health and safety threat to the public as well as county employees (see attached email dated 10/22/08). Due to the risks and safety hazards, staff is seeking the Board's approval to demolish the building. In order to eliminate any additional cost, Parks personnel will demolish the structure, haul away the debris, and finish it with a deck, at a cost not to exceed $3,500 broken down as follows: Construction debris disposal: $ 500 Construction materials - deck to match: $3,000 In the event that the demolition is not approved, the cost estimate to renovate the structure including repairs to the roof, siding, lumber, painting, flooring, lighting, and staff labor is approximately $60,000. The Public Safety Director has made arrangements to store the lifeguard's equipment at Fire Station #2. Recommendation: Board approval to demolish the Waveland Beach concession building for risks and safety reasons as outlined in the agenda memorandum. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Parks and Recreation, Recreation Contract Amendment, Lisa's' Kayaks, Inc. See attached memorandum. N/A ITEM NO. VI-D2 DATE: 8111/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT (x) PRESENTED BY: Patti Raffensberger, Recreation Manager February 26, 2008 — Award of RFP #08-013 Kayak Rentals and Excursions to Lisa's Kayaks, Inc. RECOMMENDATION: Board approval of the first amendment to the February 26, 2008 Concession Lease Agreement C08-02-157 with Lisa's Kayaks, Inc. as outlined in the agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: }APPROVED ( ) DENIED OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Adovnisfrator„ Coordination/Signatures OMB Director County Attorney { x) Budget Analyst Daniel S. McIntyre Originating Dept. { x ) _ Debra Brisson {x) _ x M 'e Gouin () (Name) Parks and Recreation MEMORANDUM TO: Board of County Commissioners THROUGH: Debra Brisson, Director FROM: Patti Raffensberger, Recreation Manager DATE: August 11, 2009 SUBJECT: Contract Amendment, Lisa's Kayaks, Inc. ITEM NO. VI-D2 Background: On February 26, 2008, the County entered into a concession lease agreement with Lisa's Kayaks, Inc. for the operation of kayak rentals and excursions at five county -owned sites. The term of the agreement was one year with an option to renew the lease for two additional periods of one year each. The five county sites are North Causeway Island, Little Mud Creek, Harbour Pointe, Bear Point and Pepper Park Riverside. The vendor has notified the county that she would like to renew the lease through February 26, 2010. The vendor has requested to remove the Harbour Pointe, Pepper Park Riverside and Little Mud Creek sites from the original agreement as they have not produced enough income to warrant payment of the $55 per site monthly rent. The Parks & Recreation Department has reviewed the activity at all sites and concurs with the vendor's request. Because the original agreement was approved by the Board and signed by the Chair, this amendment also needs to be approved by the Board including authorization for the Chair to sign the amendment. Recommendation: Board approval of the first amendment to the February 26, 2008 Concession Lease Agreement C08-02-157 with Lisa's Kayaks, Inc. as outlined in this agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Parks and Recreation, Recreation ITEM NO. VI-D3 DATE: 8111109 REGULAR t 1 PUBLIC HEARING ( } LEG. ( } QUASI -JD ( ) CONSENT (X) PRESENTED BY: Patti Raffensberger, Recreation Manager Budget Resolution 09-228, Children's Services Council Summer Camp Grant Funds See attached memorandum. NIA January 27, 2009 - BOCC approval of grant applications March 20, 2009 - Award of grant funding RECOMMENDATION: Board approval of Budget Resolution No. 09-228, allocating $13,115 in summer camp grant funds from the Children's Services Council of St. Lucie County as outlined in the agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: � Faye VV. Outlaw, MP County Administrator Coordination/Signatures OMB Director County Attorney (x ) !�Budget Analyst Daniel S. McIntyre Originating Dept. ( x ) V Debra Brisson (x) �. Cv{ ie Gouin Patty Marston (Name) Parks and Recreation MEMORANDUM TO: Board of County Commissioners THROUGH: Debra Brisson, Director Al FROM: Patti Raffensberger, Recreation Manager DATE: August 11, 2009 SUBJECT: Budget Resolution 09-228, Children's Services Council Summer Camp Grant Funds ITEM NO. VI-D3 Background: Since 2005, the Recreation Division has applied to the Children's Services Council of St. Lucie County (CSC) for scholarships for children to attend summer camp. This year, the CSC awarded SLC Parks & Recreation up to $45,940 for scholarships for three camps, two at the Fenn Center and one at Westwood High Schooi. The County receives the funds in three monthly. reimbursement payments. On July 24, 2009, the County received the first of the three monthly reimbursement checks for summer camp expenses for June. The County does not budget revenues or expenses associated with scholarships for campers as they are grant funded and there is no guarantee that we will receive funding from outside agencies. Therefore, funds received must be recognized through the Budget Resolution process which allocates both revenue and expenses. Budget Resolution No. 09-228 recognizes $7,235 as revenue for the Fenn Center and $5,880 for the Westwood High School camp and allocates both amounts to temporary employee salaries to pay for additional camp counselors as needed for the scholarship campers. The County will receive reimbursement checks for July and August camp expenses prior to the end of September 2009 at which time additional agenda items will be presented to the Board for acceptance and distribution of the funds. Recommendation: Board approval of Budget Resolution No. 09-228, allocating $13,115 in summer camp grant funds from the Children's Services Council of St. Lucie County as outlined in the agenda memorandum and authorization for the Chair to sign documents as approved by the County Attomey. TO: SUBMITTED BY: SUB- BACKGROUND: FUNDS AVAILABLE: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Parks and Recreation ITEM NO. VI-D4 DATE: . 8/11109 REGULAR l ) PUBLIC HEARING ( } LEG. ) QUASWD ) CONSENT M PRESENTED BY: Mark A. DiMascio Projects Manager Time extension of Florida Boating Improvement Program (FBIP) Grant for Summerlin Dock Renovation See attached memorandum. 316202-7210-563000-7698 Parks and Recreation Capital PREVIOUS ACTION: April 24, 2007 — BOCC approval of FBIP grant application and Budget Resolution No. 07-155 November 27, 2007 — BOCC acceptance of FBIP Grant No. 07102 June 23, -2008 — BOCC approval of Amendment # 1 of FBIP Grant No. 07102 RECOMMENDATION: Board approval of Amendment #2 to Contract No. 07102 of the Florida Boating Improvement Program (FBIP) Grant Agreement extending the project completion . date for the Summerlin Dock improvements to September 30, 2009 as outlined in the agenda memorandum, and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: (� APPROVED { ) DENIED (" > OTHER Approved 5-0 County Attorney (X) Originating Dept. (X) Coordination/Signatures Danie clntyre Debra Brisson CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Director nor/ KV Budget Analyst (X) a W MaUs Gouin . Robert O'Sullivan (Name) Parks and Recreation MEMORANDUM TO: Board of County CommiF#iqners THROUGH: Debra Brisson, Director FROM: Mark A. DiMascio, Projects Manage ER DATE: August 11, 2009 SUBJECT: Time extension of Florida Boating Improvement Program (FBIP) Grant for Summerlin Dock Renovation ITEM NO. VI-D4 Background: Summerlin Boat Dock is located at the Fort Pierce Inlet along the South Causeway just north of the St. Lucie County Regional History Center. Currently, the T-dock provides docking for large boats and/or ships up to 154 feet in length. In order to renovate the dock to accommodate smaller boats, the County received a Florida Boating Improvement Program (FBIP) Grant in the amount of $50,000. Renovations include the installation of pilings, ramps, and two floating docks onto the interior sections of the T-dock. The cost of the project is estimated at $100,000. On June 23, 2009, the BOCC approved Amendment #1 to Contract. No 07102 extending the project completion date from June 15, 2009 to August 15, 2009 (60 days). Staff requested the time extension as the permits and a lease for the submerged lands for the new floating docks had not been received from the Florida Department of Environmental Protection (FDEP). On July 30, 2009 we received the FDEP permits. The County Attorney is requesting approval of the lease under item VI-611 on today's agenda. Because we must still receive construction permits from the City of Ft. Pierce, staff is concerned that the completion of the project may be delayed beyond the August 15, 2009 FBIP grant deadline and is requesting approval of Amendment # 2 to the agreement extending the project completion to September 30, 2009. Recommendation., Board approval of Amendment #2 to Contract No. 07102 with the Florida Boating Improvement Program (FBIP) Grant Agreement extending the project completion date to September 30, 2009 as outlined in the agenda memorandum, and authorization for the Chair to sign documents as approved by the County Attorney. ITEM NO. VI-D5 DATE: 8/11/09 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark A. DiMascio SUBMITTED BY: Parks and Recreation, Capital Projects Project Manager SUBJECT: Lawnwood Baseball Restroom Gravity Sewer Connection — Engineering Services BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 129-7210-562000-75009 Parks MSTU — Lawnwood Sports Complex PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Work Authorization #2 of Contract C07-05-258 with Culpepper A Terpening in the amount of $33,240 for engineering and permitting services at the Lawnwood Sports Complex as outlined in the agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED { OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB Director �A County Attorney (X) Budget Analyst (X) Daniel McIntyre W' Mar"ouin Robert O'Sullivan Originating Dept. (X) ' Purchasing (X) Debra Brisson Melissa Simberlund Parks and Recreation MEMORANDUM TO: Board of County Commissioners THROUGH: Debra Brisson, Director FROM: Mark DiMascio, Project Managerr-^1 M1M© DATE: August 11, 2009 SUBJECT: Lawnwood Baseball Restroom — Engineering Services ITEM NO. Vl-D5 Background: In 2007, a new maintenance building was constructed at' Lawnwood Regional Park. During the permitting process, FPUA advised staff that the maintenance building and any future buildings at Lawnwood would have to be connected to the new lift station at the Fenn Center, via gravity system, after its completion. On April 28, 2009, the BOCC approved the construction of restrooms for the Lawnwood Baseball Complex as a Local Stimulus Project. To proceed, construction, design, engineering and permitting of a gravity sewer connection to the Parks' maintenance building and the new restrooms must be completed. Culpepper & Terpening is eligible to complete this work under St. Lucie County continuing contract C07-05-258. Previous Action: April 21, 2009 — BOCC adopted the Local Stimulus Ordinance No. 09-008. April 28, 2009 — BOCC adopted Resolution No. 09-119 approving a list of local economic stimulus projects including the Lawnwood Baseball Restroom Project. June 23, 2009 — BOCC approved Permission to Advertise. Public Hearing, Resolution No. 09-195 for Lawnwood Baseball Restroom Project as a St. Lucie County Economic Stimulus Project. July 7, 2009 — BOCC approved Resolution No. 09-1.95. Recommendation: Board approval of Work Authorization #2 of Contract C07-05-258 with Culpepper & Terpening in the amount of $33,240 for engineering and permitting services at the Lawnwood Sports Complex as outlined in this agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney. TO: SUBMITTED BY: SUBJECT: BACKGROUND: ITEM NO. AGENDA REQUEST DATE:.. BOARD OF COUNTY COMMISSIONERS St. Lucie County Sheriffs Office V I-E 08/11/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( } QUASWD ( ) CONSENT ( x ) PRESENTED BY: j Toby Long / Director of Finance Budget Amendment in the amount of $139,365 to purchase replacement vehicles. During the Budget workshop for the 2008-2009 Budget, the Board agreed to return to the Sheriff all interest earned on investments of the Sheriff's Office for the purpose of purchasing replacements vehicles. I am requesting use of interest collected during the 2007-2008 Budget Year. FUNDS AVAILABLE: Funds will be made available during fund balance forward adjustments. Account Number: 107-8191-599042-800 (Law Enforcement) PREVIOUS ACTION: NIA RECOMMENDATION: Staff recommends approval of the Sheriff's request for budget amendment to increase the budget $139,366 for the purchase of replacement vehicles. COMMISSION ACTION: APPROVED ( } DENIED ( ) OTHER Approved 5-0 Coordination/Signatures CONCURRENCE: Faye W. Outlaw, MPA County Administrator County Attorney ( ) OMB Director t Budget Analyst `\ (Daniel McIntyre) (McN Gouin (Sophia Holt) Originating Dept. -( ) ERD { ) (Name) (Name) D St. Lucie County Sheriff Office MEMORANDUM TO: Board of County Commissioners THROUGH: Sheriff Ken Mascara FROM: The St Lucie County eriff's Office DATE: 08/11 /09 SUBJECT: Budget Amendment in the amount of $139,365 to purchase replacement vehicles ITEM NO. VI-E Background: During budget discussions for the 2008-2009 budget, the Board, as it has done for the past several years, agreed to return interest earnings from my prior year's budget to assist in the purchase of patrol vehicles. The attached budget amendment is in the amount of $139,365. Recommendation Staff recommends approval of the Sheriff's request for budget amendment to increase the budget $139,365 for the purchase of replacement vehicles. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Administration ITEM NO. VI-1= DATE: 8111 /09 REGULAR { ) PUBLIC HEARING ( } LEG. { ) QUASI -JD { ) CONSENT (X) PRESENTED BY: Faye W: Outlaw, MPA County Administrator Florida Atlantic University's education seat on the Treasure Coast Education, Research and Development Authority board. See attached memorandum. 20-1 RECOMMENDATION: Board approval and ratification of recommended appointment of Mr. Hoyt C. "Pat" Murphy, Jr., for the vacant partial term of August 2009 to August 2010 on the Treasure Coast Education, Research and Development Authority board. COMMISSION ACTION: ( APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Coordination/Signatures CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Director County Attorney (X) Budget Analyst (X) Daniel McIntyre Marie Gouin Robert O'Sullivan Originating Dept. (X) Purchasing (X) Faye W. Outlaw, Melissa Simberlund MPA Administration MEMORANDUM TO: Board of County Commissioners FROM: Faye W. Outlaw, MPA, Cou or DATE: August 11, 2009 SUBJECT: FAU Representative on the TCERDA Board ITEM NO. VI-O Background: On July 21, 2009 a letter was sent to Chair Paula A. Lewis from Frank T. Brogan, President Florida Atlantic University recommending Mr. Hoyt C. "Pat" Murphy, Jr., President of Hoyt C. Murphy Realtors, for Florida Atlantic University's education seat on the Treasure Coast Education, Research and Development Authority board. Mr. Murphy will be filling the partial tern left vacant by the university's previous board designee Gerri McPherson. Recommendation: Board approval and ratification of recommended appointment of Mr. Hoyt C. "Pat" Murphy, Jr., for the vacant partial term of August 2009 to August 2010 on the Treasure Coast Education, Research and Development Authority board. TO: - SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Public Works/Engineering Division Verada Ditch Improvements South of Calmoso Drive See attached memorandum. ITEM NO. VI-G1 DATE: 8/11 /09 REGULAR { } PUBLIC HEARING { ) LEG. ( } QUASI -JD ( } CONSENT (X ) PRESENTED BY: Aw Michael Powley, P.E. County Engineer 001507-4115-563000-19014J NRCS Grant (pending BOCC approval) PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the First Amendment to Work Authorization No. 23 with Dunkelberger Engineering & Testing, Inc. in the amount of $32,415 and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: fjd APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney (x) OMB Director (x ) bb z s 01� Budget Analyst Jvk4 Da iel McIntyre Marie Gouin C Originating Dept. ( x) Count Engineer P ' *D� . Y 9 (x) C �°t;"t-� gr�r✓' West ichael Pow r Verada Ditch Dunkelberger.ag Page 1 of 2 TO: Board of County Commissioners THROUGH: Donald West, Public Works Director FROM: DATE: SUBJECT ITEM NO. Backsaround: Michael Powley, County Engineer August 11, 2009 Engineering Division MEMORANDUM �fhl. X/tvp Verada Ditch Improvements South of Calmoso Drive VI-G1 The attached First Amendment to Work Authorization No. 23 with Dunkelberger Engineering & Testing, Inc., (Attachment A) in the amount of $32,415 is for additional testing services and a contract extension through September 30, 2009. This work is completely funded by the Natural Resources Conservation Service (NRCS) grant and the County's matching funds. Previous Action: December 23, 2008 - County Administrator signed Work Authorization No. 6 in the amount of $24,640,58 for preliminary survey. January 13, 2009 - Board approved the First Amendment with Miller Legg for the emergency repair of Verada Ditch in the amount of $269,737.03. February 24, 2009 - Board approved use of Emergency Procedures for waiver of formal bidding process for construction for the Verada Ditch Emergency Repair Project. March 10, 2009 - Board approved a dawn -to -dusk, seven-day work week. March 24, 2009 - Board approved award for the Verada Ditch South of Calmoso Drive and Lucero Drive Culvert Replacement Projects to the low bidder, Ranger Construction Industries, Inc., in the amount of $2,756,468 and set up the project budget in the amount of $3,032,500. Board approved Work Authorization No. 23 (Verada Ditch Improvements South of Calmoso Drive) to Dunkelberger Engineering and Testing, in the amount of $66,705. June 16, 2009 — Board approved Change Order No. 1 in the amount of $379,972.42. June16, 2009 - Board approved First Amendment to the original grant application, accepting additional NRCS funds (and County match) in the amount of $817,922.50. June 14, 2009 — Board approved Change Order No. 2 in the amount of $15,100. Recommendation: Board approval of the First Amendment to Work Authorization No. 23 with Dunkelberger Engineering & Testing, Inc. in the amount of $32,415 and authorization for the Chair to sign documents as approved by the County Attorney. Attachment A: First Amendment to Work Authorization No. 23 — 4 pages Page 2 of 2 AGENDA REQUEST ITEM NO. VI-G2 DATE: 8111 /09 REGULAR ( } PUBLIC HEARING { ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P.E. A/iVt:) SUBMITTED BY: Public Works/Engineering Division County Engineer SUBJECT: Verada Ditch Improvements South of Calmoso Drive BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the correct contract number C09-03-107 for all documents, including Change Orders No. 1 and No. 2, related to the Verada Ditch Improvements south of Calmoso Drive. COMMISSION ACTION: �c} APPROVED ( } DENIED ( } OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator C oordinatiorVSignatures County Attorney ( x) OMB Director Budget Analyst D nfana el McIntyre Originating Dept. ( x } _ County Engineer ff D ald West cc: Finance Verada Ditch South 001 and CO2 scriveners error.ag ( arie Gouin (x) Z .��L �f � 3�-�rti iAal Po ey Jf Page 1 of 2 Engineering Division MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Director FROM: Michael Powley, County Engineer DATE: August 11, 2009 SUBJECT: Verada Ditch Improvements South of Calmoso Drive ITEM NO. VI-G2 Background: On June 16, 2009 Change Order No. 1 (Attachment A) was approved in the amount of $379,972.42, and on July 14, 2009 Change Order No. 2 (Attachment B) was approved in the amount of $15,100. Due to a scrivener error in the contract number used on both Change Orders, this item is being brought before the Board again solely for the approval of the correct contract number C09-03-107. Previous Action: December 23, 2008 - County Administrator signed Work Authorization No. 6 in the amount of $24,640.58 for preliminary survey work. January 13, 2009 - Board approved First Amendment to Work Authorization No. 6 (C07-07-387) with Miller Legg for the emergency repair of Verada Ditch in the amount of $269,737.03. February 24, 2009 - Board approved of the use of Emergency Procedures for waiver of formal bidding process. March 10, 2009 - Board approved a dawn -to -dusk, seven-day work week. March 24, 2009 - Board approved award of the Emergency Repairs to the low bidder, Ranger Construction Industries, Inc., in the amount of $2,756,468 and set up the project budget in the amount of $3,032,500. Board approved Work Authorization No. 23 to Dunkelberger Engineering and Testing, in the amount of $66,705. June 16, 2009 — Board approved Change Order No. 1 in the amount of $379,972.42. July 14, 2009 - Board approved of Change Order No. 2 in the amount of $15,100. Recommendation: Board approval of the correct contract number C09-03-107 for all documents, including Change Orders No. 1 and No. 2, related to the Verada Ditch Improvements south of Calmoso Drive. Attachments: Change Order 1 - Attachment A Change Order No. 2 - Attachment B Page 2 of 2 AGENDA REQUEST ITEM NO. VI-G3 DATE: 8111 /09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( } CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P.E. /,4tp SUBMITTED BY: Public Works/Engineering Division County Engineer SUBJECT: Verada Ditch Improvements - Lucero Drive Culvert Replacement BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the correct contract number C09-03-108 for all documents, including Change Order No. 1, related to the Verada Ditch Improvements - Lucero Drive Culvert Replacement. COMMISSION ACTION: (}C} APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MP County Administrator CoordinatioNSignatures County Attorney ( x } OMB Director ( x ) � Budget Analyst a iel McIntyre Originating Dept. ( x } County Engineer (x ) D ald West cc: Finance verada Ditch Lucero Cot scriveners error.ag Page 1 of 2 Engineering Division MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Director . FROM: Michael Powley, County Engineer R f DATE: August 11, 2009 SUBJECT: Verada Ditch Improvements - Lucero Drive Culvert Replacement ITEM NO. VI-G3 Background: On July 14, 2009 Change Order No. 1 (Attachment A) was approved in the amount of $19,000. Due to a scrivener error in the contract number this item is being brought before the Board again solely for the approval of the correct contract number C09-03-108. Previous Action: December 23, 2008 - County Administrator signed Work Authorization No. 6 in the amount of $24,640.58 for preliminary survey work. January 13, 2009 - Board approved the First Amendment to Work Authorization No. 6 with Miller Legg for the emergency repair of Verada Ditch in the amount of $269,737.03. February 24, 2009 - Board approved the use of Emergency Procedures for waiver of formal bidding process. March 10, 2009 - Board approved a dawn -to -dusk, seven-day work week. March 24, 2009 - Board approved award of the Emergency Repairs related to the low bidder, Ranger Construction Industries, Inc., in the amount of $2,756,468 and set up the project budget in the amount of $3,032,500. Board approved Work Authorization No. 23 to Dunkelberger Engineering and Testing, in the amount of $66,705. July 14, 2009 - Board approved Change Order No. 1 in the amount of $19,000. Recommendation: Board approval of the correct contract number C09-03-108 for all documents, including Change Order No. 1, related to the Verada Ditch Improvements - Lucero Drive Culvert Replacement. Attachment A: Change Order 1 Page 2 of 2 TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: AGENDA REQUEST ITEM NO, VI-G4 DATE: 8/11/09 REGULAR ( ) PUBLIC HEARING ( j LEG. { } QUASI -JD ( ) CONSENT { X ) BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P.E. M P Public Works/Engineering Division County Engineer Midway Road Widening (East of the Turnpike Bridge to South 25"' Street) See attached memorandum. 101006-4116-563005-4118, 101006-4116-563021-4118 Transportation Trust/Impact Fees. See attached memorandum. Board approval of the Fourth Amendment with H.W. Lochner, Inc. in the amount of $226,490.35 and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED { ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coord inatiortJSignatures County Attorney ( x) _ Aar-_;—, Engineering at7 Aiel Mclntyre Originating Dept. ( x) OMB Director nald West Budget Analyst Midway Widening contract fourth amendment Lochner.ag f < ll (x) -' ichael Po' ley M h () N; x Marie Gouin Pagel of 2 Engineering Division TO: Board of County Commissioners THROUGH: Donald West, Public Works Director FROM: Michael Powley, County Engineer ffMV �, DATE: August 11, 2009 SUBJECT: Midway Road Widening (East of the Turnpike Bridge to South 25t" Street) ITEM NO. VI-G4 Background: The majority of the Fourth Amendment (Attachment A) is to assist in acquiring the necessary right-of-way for this project. Of particular note, recently the Florida Department of Transportation has requested that all right- of-way acquisitions east of 251" Street must be in conformance with the Federal Uniform Relocation Act. This is a very detailed process that our own process generally mirrors but not to the full extent because of substantial costs involved. Also, several parcels proposed for acquisition have been identified as having the potential for environmental contamination prompting the need for a detailed assessment_ Funds for these analyses are included. The remaining portion of this amendment is to finalize our pond engineering evaluations and to evaluate construction procedures for a portion of Canal 103. Attached is the Fourth Amendment to the Agreement (C06-04-174) with H.W. Lochner, Inc. for additional services in the amount $226,490.35. Previous Action: April 11, 2006 - Board approved the agreement with H.W. Lochner, Inc., in the amount of $1,718,442.90 for widening of Midway Road from east of the Turnpike bridge to South 25t" Street. May 8 2007 - Board approved the First Amendment to the Agreement with H.W. Lochner, Inc., in the amount of $188,052.04, for additional work associated with Canal 103. May 6, 2008 — Board approved the Second Amendment to the Agreement with H.W. Lochner, Inc., in the amount of $190,470.02, for additional design work and field analysis. March 31, 2009 — County Administrator approved the Third Amendment for a time extension only. Recommendation: Board approval of the Fourth Amendment with H.W. Lochner, Inc. in the amount of $226,490.35 and authorization for the Chair to sign documents as approved by the County Attorney. Attachment: Fourth Amendment Page 2 of 2 COUNTY f L 0 R I D A -� AGENDA REQUEST ITEM NO. VI-G5 DATE: 8/11 /09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD { ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P. E. �4v! SUBMITTED BY: Public Works/Engineering Division County Engineer SUBJECT: Indian River Estates Potable Water Municipal Service Benefit Unit (MSBU) Project BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 39007-0000-205100-3804 Retainage PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board acceptance of Indian River Estates MSBU project and approval of final payment in the amount of $375,172.21 to B&B Underground Contractors, Inc. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Coordination/Sia natures CONCURRENCE: Faye W. Outlaw, MPA County Administrator County Attorney (x) OMB Director (x ) Budget Analyst Daniel McIntyre Marie Gouin Originating Dept. ( x) kf i +, D1 N County Engineer (x) /WV}✓� � F/ Q nald West Michael Powley it Utilities (x) Laurie Waldie cc: Finance Indian River Estates final pymt B&B.ag Page 1 of 2 Engineering Division MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Director FROM: Michael Powley, County Engineer`��`j� DATE: August 11, 2009 SUBJECT: Indian River Estates Potable Water Municipal Service Benefit Unit (MSBU) project ITEM NO. VI-G5 Background: The MSBU project installed a potable water system to the Indian River Estates neighborhood. Staff recommends the Board accept the Indian River Estates Potable Water MSBU project, deduct $1,701.00 for failed laboratory tests, release retainage in the amount of $376,873.21, and approve final payment (Attachment A) in the amount of $375,172.21 to B&B Underground Contractors, Inc. The project was completed in the specified contract time. The delay for closing out the project is due to the final release of liens not being received until recently. Previous Action: December 10, 2002 — Board created the Indian River Estates MSBU. June 22, 2004 — Board approved the mail -out package and voting ballot. August 24, 2004 — Board accepted the re -balloting results and approved St. Lucie County Utilities as the service provider. February 20, 2007 — Board approved award of Bid No. 07-014 for the Indian River Estates Potable Water MSBU project to B&B Underground Contractors, Inc. in the amount of $7,436,075. October 28, 2007 — Board approved Change Order No. 1 to Contract No C07-02-114 with B&B Underground Contractors, Inc. in the amount of $101,389.20 for adjustment to quantities and modification to the plans for a total contract amount of $7,537,464.20. Recommendation: Board acceptance of Indian River Estates MSBU project and approval of final payment in the amount of $375,172.21 to B&B Underground Contractors, Inc. Attachment A: Final Pay Request Page 2 of 2 TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: REOMMENDATION: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Public Works/Engineering Division Walton Road Widening (US 1 to Village Green Drive) See attached memorandum. ITEM NO. VI-G6 DATE: 8111 /09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( } CONSENT ( X ) PRESENTED BY: Michael Powley, P.E. �I D County Engineer 318-4113-563012-464 and 318-4113-563009-464 County Capital -Transportation Bond Local Option Gas Tax (See attached spreadsheet. Pending BOCC approval.) See attached memorandum. Board approval of re -programming funds from the County's Road Bond Fund in the amount of $6,975,000 and approval of Work Authorization No. 1 for Construction Management Services with Culpepper & Terpening, Inc. for the Walton Road -Widening project (US 1 to Village Green Drive) in the amount of $442,000. Board approval of Work Authorization No. 29 for construction materials testing with Dunkelberger Engineering and Testing, Inc. in the amount of $102,550. Authorization for the Chair to sign documents as approved by the County Attorney related to Work Authorizations. COMMISSION ACTION: {� APPROVED { ) DENIED ( } OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures bounty Attorney (x) OMB Director (x ) i Budget Analyst Driginating Dept. (x ) Nalton Rd. WA1 const mgt.ag D niel McIntyre Pgfiald West County Engineer (x ) �r • tv,4P Michael Powley Page 1 of 3 Engineering Division MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Director" 1A FROM: Michael Powley, County Engineer ;Atp DATE: August 11, 2009 SUBJECT: Walton Road Widening (US 1 to Village Green Drive) ITEM NO. VI-G6 Background: The County has agreed to improve the portion of Walton Road in front of the Port St. Lucie Civic Center. The project has been awarded to Felix Associates, LLC. The contract includes the County Local Stimulus provisions. To assist with the management of this project, it is our intention to retain the services of Culpepper & Terpening, Inc. utilizing our continuing services contract for construction management (Attachment A) and to retain the services of Dunkelberger Engineering and Testing for geotechnical engineering services (Attachment B). It is staff's intention to fund all of the tasks associated with the Walton Road Widening (US 1 to Village Green Drive) through the County's Road Bond Fund. This will be accomplished by transferring funds from a number of projects. This information was presented to the Board at the Local Stimulus Workshop on March 17, 2009. A graphic (Attachment C) from the presentation is included in this package detailing the re -programming funds from five different sources. It is our intention to recoup these funds in the future with Roadway Impact Fees when the economy improves. Previous Action: December 20, 2005 — The Board approved the contract to Inwood Consulting Engineers in the amount of $741, 483.77 for the design of Walton Road from Village Green Drive to Lennard Road, January 9, 2007 - Board approved the First Amendment with Inwood Consulting Engineers in the amount of $78,336.07 for design modifications. November 20, 2007 — Board approved the Second Amendment with Inwood Consulting Engineers in the amount of $31,654.83 for the PD&E update. January 15, 2008 - Board approved the Third Amendment with Inwood Consulting Engineers in the amount of $317,426 to incorporate US 1 to Village Green Drive. February 17, 2009 - Board approved the Fourth Amendment with Inwood Consulting Engineers in the amount of $339,807.17 to convert the drainage system to a closed design. February 17, 2009 - Board approved the Fifth Amendment with Inwood Consulting Engineers in the amount of $63,251.05 for xeriscape and enhanced lighting. February 17, 2009 - Board approved the Interlocal Agreement with Port St. Lucie related to the Walton Road Improvement Project (US 1 to Village Green Drive), Page 2 of 3 TO: SUBMITTED BY: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Public Works Administration ITEM NO. VI — G7 DATE: 08/11/09 REGULAR ( ) PUBLIC HEARING ( } LEG. ( } QUASI -JD ( ) CONSENT (X ) PRESENTED BY: Donald B. West Public Works Director SUBJECT: Kings Highway Corridor Study BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 101006-4116-563005-4174 — Transportation Trust — Impact Fees PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the Second Amendment to Work Authorization No. 6 with Kimley-Horn and Associates, Inc. for a time extension and an increase in the amount of $6,000 for a total contract amount of $55,500, and authorization for the Chair to sign. COMMISSION ACTION: (x) APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator CoordinationlSignatures r County Attorney ( ) OMB Director Budget Analyst Daniel McIntyre Marie Gouin Originating Dept. ( ) t ERD ( ) Do Id B. West Karen Smith Public Works Administration MEMORANDUM TO: Board of County Commissioners FROM: Donald B, West, Public Works Director W DATE: 08/11 /09 SUBJECT: Kings Highway Corridor Study ITEM NO. VI — G7 Background: The attached proposal from Kimley-Horn and Associates, Inc. (Attachment "A") and the Second Amendment to Work Authorization No. 6 with Kimley-Horn and Associates, Inc., in the amount of $55,500, is for additional tasks.requested by County Staff to be considered in the study. The purpose of the Kings Highway Corridor Study approved in 2006 was to quantify the future traffic demand at intersections along the Roadway, based upon future land use projections. The initial study was based upon a broad based approach using future land use as a prediction tool to quantify traffic volumes. The second amendment modified the approach to include a more detailed analysis of specific parcels of land. Projects such as the Research & Education Park, Airport Industrial Park, existing DRI's, etc. were considered in the traffic modeling analysis, to provide a more accurate forecast. The additional work involved modification of the modeling analysis to include the additional projects, and to assess additional impacts to the roadway. Previous Action: April 25, 2006 — Board approval of Work Authorization No. 6 with Kimley-Horn in the amount of $43,000. November 6, 2008 — Assistant County Administrator approved First Amendment to Work Authorization No. 6 in the amount of $6,500 to $49,500. Recommendation: Board approval of the Second Amendment to Work Authorization No. 6 with Kimley-Horn and Associates, Inc. for a time extension and an increase in the amount of $6,000 for a total contract amount of $55,500, and authorization for the Chair to sign. AGENDA REQUEST ITEM NO. VI — G8 DATE: 08/11 /09 REGULAR { ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT N) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Donald B. West SUBMITTED BY: Public Works Administration Public Works Director SUBJECT: Concurrency Management Database BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-4110-531000-400 — Road & Bridge Maintenance — Professional Services PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the Second amendment to Work Authorization No. 5 with Kimley-Horn and Associates, Inc for a time extension and an increase in the amount of $3,100 for a total contract amount of $52,600, and authorization for the Chair to sign. COMMISSION ACTION: (X) APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( ) OMB Director i� Budget Analyst Daniel McIntyre M'bqe Gouin Originating Dept. ( ) � ' ERb ( ) Don Id B. West Karen Smith . � ��* � ei'4� . �:7� T�a2;c'•� _ r sue..<-`r4� ..:.:. Ct')C�NTY Public Works Administration TO: Board of County Commissioners FROM: Donald B. West, Public Works Director DATE: 08/11 /09 SUBJECT: Concurrency Management Database ITEM NO. VI — G8 Background: MEMORANDUM The attached proposal from Kimley-Horn and Associates, Inc. (Attachment "A") and the Second Amendment to Work Authorization No. 5 with Kimley-Horn and Associates, Inc. in the amount of $52,600 is for additional work that was requested by the staff to complete the Concurrency Management Database. This database will provide information for staff determinations for projects related to roadway concurrency, and then allow for staff to keep the database updated, as new development projects are approved. The Second Amendment will finalize the scope of tasks, extend the contract schedule, and complete final payment of the project. Previous Action: September 7, 2003 — Board approval of contract No. 03-09-644 with Kimley-Horn and Associates, Inc in the anticipated cost of $113,000. November 20, 2008 — County Administrator approved a time extension and cost reduction from $63,050 to $49,950. Recommendation: Board approval of the Second amendment to Work Authorization No. 5 with Kimley-Horn and Associates, Inc for a time extension and an increase in the amount of $3,100 for a total contract amount of $52,600, and authorization for the Chair to sign. AGENDA REQUEST ITEM NO. VI - G9 DATE: 08/11/09 REGULAR { ) PUBLIC HEARING { ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Donald B. West V - SUBMITTED BY: Public Works Administration Public Works Dir for SUBJECT: Request to Advertise for Qualifications (RFQ) for continuing contracts for Port Engineering BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff requests permission to advertise an RFQ from qualified firms to perform dredging, design, permitting, and port engineering services through continuing contracts. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator C oo rd i nation) S i a n atu res County Attorney ( ) ! OMB Director ( } Budget Analyst Daniel McIntyre Originating Dept. ERD ( } Donald B. West MariE ouin Karen Smith Public Works Administration MEMORANDUM TO: Board of County Commissioners FROM: Donald B. West, Public Works Director' DATE: 08/11/09 SUBJECT: Request to Advertise for Qualifications (RFQ) for continuing contracts ITEM NO. VI — G9 Background: The Public Works Department is pursuing engineering design contracts for the Port of Fort Pierce. These contracts will be used on an as -needed basis for engineering services related to dredging projects and port infrastructure. Recommendation: Staff requests permission to advertise an. RFQ from qualified firms to perform dredging, design, permitting, and port engineering services through continuing contracts. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Public Works Administration Lakewood Park Drainage Improvements See attached memorandum. ITEM NO. VI — G1A DATE: 08/11/09 REGULAR ( } PUBLIC HEARING ( } LEG. ( } QUASI -JD ( } CONSENT (X) PRESENTED BY: Donald B. West I Public Works Director 101003-41131-563005-425047 Transportation Trust local option gas tax — culvert replacement. PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Fourth Amendment to Work Authorization No. 16 with Hazen & Sawyer in the amount of $10,196, and authorization for the Chair to sign contract documents as approved by the County Attorney. COMMISSION ACTION: (} APPROVED ( ) OTHER County Attorney ( ) ( ) DENIED Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB Director Budget Analyst Daniel McIntyre Mar!b 13ouin ERD Originating Dept. ( )►tl .-�'L'L- t>IW ( ) Da ald B. West Karen Smith Public Works Administration y TV- 7- -COUNTY- MEMORANDUM TO: Board of County Commissioners FROM: Donald B. West, Public Works Director� DATE: 08/11/09 SUBJECT: Lakewood Park Drainage Improvements ITEM NO. VI — G10 Background: This project involves replacement of the three primary water control structures with adjustable outfalls to provide maximum flexibility for stormwater management under varying conditions. The primary goals of this stormwater improvement project are flood control and groundwater recharge, accomplished by managing canal stages at optimum levels under variable conditions. The attached proposal from Hazen & Sawyer (Attachment "A") and the Amendment to Work Authorization No. 16 provides for the necessary engineering services to complete design and permitting of the water control structures. Although the value of this amendment is relatively small, it must be approved by the Board because the original Work Authorization No. 16 was approved by the Board. Previous Action: July 27, 2004 — BOCC approval of Work Authorization #9 with Hazen & Sawyer for a Lake Enhancement Strategy Plan in the amount of $21,500. March 1, 2005 — BOCC approval of Work Authorization #16 with Hazen & Sawyer for design of Lakewood Park Phase 1 Improvements in the amount of $149,190. June 20, 2006 — BOCC approval of Amendment #1 for Work Authorization No. 16 for grant contract time extension. February 13, 2007 — BOCC approval of grant contract with South Florida Water Management District in the amount of $250,000 for Phase 1 construction. June 10, 2008 — BOCC approval of Amendment #2 for Work Authorization No. 16 for grant contract time extension. April 28, 2009 — BOCC award of construction contract to American Engineering and Development Corp. in the amount of $116,870. May 19, 2009 — BOCC approval of Amendment # 3 for Work Authorization No. 16 with Hazen & Sawyer in the amount of $13,112. Recommendation: Board approval of Fourth Amendment to Work Authorization No. 16 with Hazen & Sawyer in the amount of $10,196, and authorization for the Chair to sign contract documents as approved by the County Attorney. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Public Works/Engineering Division Walton Road Widening (US 1 to Village Green Drive) See attached memorandum. ITEM NO. VI-G11 DATE: 8/11/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) PRESENTED BY: AWf-, Michael Powley, P.E. County Engineer 318-4113-563005-464 County Capital -Transportation Bond, Local Option Gas Tax - Construction, 318-4113-563000-464 Construction, 318-4113-563009-464 Soil PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the Sixth Amendment with Inwood Consulting Engineers in the amount of $25,000 and authorization for the Chair to sign document as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: �1) APPROVED ( ) DENIED ( } OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator CoordinatiorVSianatures County Attorney (x) OMB Director (x) },* _-c:.t Budget Analyst Daniel McIntyre Marie Gouin Yk-•4 - 4 Originating Dept. (x)� F s'K, County Engineer (x) _jDonald West - ichael Powley Walton award Inwood amendment 6.ag Page 1 of 2 Engineering Division MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Director bkw FROM: Michael Powley, County Engineer Mvp DATE: August 11, 2009 SUBJECT: Walton Road Widening (US 1 to Village Green Drive) ITEM NO. V1-G11 Background: The attached Sixth Amendment (Attachment A) to the contract (C05-12-722) with Inwood Consulting Engineers is to provide design services, including closing out our regulatory permits at the conclusion of construction, in the amount of $25,000. Previous Action: December 20, 2005 — The Board approved the contract to Inwood Consulting Engineers in the amount of $741, 483.77 for the design of Walton Road from Village Green Drive to Lennard Road. January 9, 2007 - Board approved the First Amendment with Inwood Consulting Engineers in the amount of $78,336,07 for design modifications. November 20, 2007 — Board approved the Second Amendment with Inwood Consulting Engineers in the amount of $31,654.83 for the PD&E update. January 15, 2008 - Board approved the Third Amendment with Inwood Consulting Engineers in the amount of $317,426 to incorporate US 1 to Village Green Drive. February 17, 2009 - Board approved the Fourth Amendment with Inwood Consulting Engineers in the amount of $339,807,17 to convert the drainage system to a closed design. February 17, 2009 - Board approved the Fifth Amendment with Inwood Consulting Engineers in the amount of $63,251.05 for xeriscape and enhanced lighting. February 17, 2009 - Board approved the Interlocal Agreement with Port St. Lucie related to the Walton Road Improveriment Project (US 1 to Village Green Drive). Recommendation: Board approval of the Sixth Amendment with Inwood Consulting Engineers in the amount of $25,000 and authorization for the Chair to sign document as approved by the County Attorney. Attachment A: Sixth Amendment Page 2 of 2 AGENDA REQUEST ITEM NO. VI-G12 DATE: 08/11/09 REGULAR ( ) PUBLIC HEARING ( } LEG. ( ) QUASI -JD ( } CONSENT (X} TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Donald B. West SUBMITTED BY: Public Works Administration Public Works Director SUBJECT: Solid Waste — Initial Assessment Resolution BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 101001-4115-549000-3911 Advertising (pending BOCC approval) PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board adoption of Resolution No. 09-205, the Solid Waste Initial Assessment Resolution, and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED OTHER Approved 5-0 CONCURRENCE: Faye W. Outl�aw,PS-' County Administrator CoordinationlSignatures County Attorney (X) OMB Director (X) Budget Analyst Daniel McIntyre Originating Dept. ( X ) r Solid Waste (X) DOW Director Donafd B. West Ntle Gouin Leo Co dei'ro Page 1 of 3 Public Works Administration MEMORANDUM TO: Board of County Commissioners FROM: Donald B. West, Public Works Director DATE: August 11, 2009 SUBJECT: Solid Waste — Initial Assessment Resolution ITEM NO. VI-G10 Background: Pursuant to Chapter 1-9, Code of Ordinances and Compiled Laws of St. Lucie County, the St. Lucie County Board of County Commissioners (the Board) has the authority to impose annual assessments for solid waste (garbage and recycling) collection, disposal and administrative services, facilities or programs against certain property within St. Lucie County. On September 14, 2004, the Board initially levied recurring assessments on residential properties within the County Solid Waste Urban Service Area for the purpose of including solid waste fees on property tax bills. This method of collection is in lieu of the garbage hauler billing property owners directly for garbage and recycling services. The purpose for this action is to provide residential property owners and occupants proper, safe and cost effective disposal of residential waste and recyclable materials generated on such property. Prior to this year, an advertised public hearing has been held annually for the Board to consider comments from the public before adopting new rolls; however, only property owners that were subject to the Solid Waste Assessment for the first time were notified by mail. Based on the County's new five- year contract with Waste Pro of Florida, Inc., the newly designated Solid Waste Assessment rate is $252.06 per dwelling unit annually. Because this amount exceeds the previous maximum rate of $170.88, the County is required by the Uniform Assessment Collection Act to provide notice by first- class mail of the public hearing to the owner of each parcel subject to the Solid Waste Assessment. Upon Board approval, approximately 19,000 notices will be mailed. The St. Lucie County Municipal Services Benefit Unit (MSBU) program has managed the Solid Waste Assessment Rolls since initially placed on property tax bills in 2004. As of October 1, 2009, management of the Solid Waste Rolls will be handed over to the Solid Waste Department and the Property Appraiser which will save property owners $4.68 per unit annually. Resolution No. 09-205 establishes a public hearing to be held on September 8, 2009 at 9:00 a.m. or as soon thereafter as may be heard, authorizes the Board to impose Solid Waste Service Assessments for the fiscal year commencing October 1, 2009, and directs the County Administrator to prepare assessment rolls using the uniform method of collecting on the 2009 property tax bill. Page 2of3 TO: SUBMITTED BY: SUBJECT: BACKGROUND: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Human Resources ITEM NO. VI-H DATE: 08/11/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. { ) QUASI -JD ( ) CONSENT (X) PRESENTED BY: Carl Holeva Director Extension of Administrative Agreement with WEB -TPA, Inc., C04-10-448 See attached memorandum. FUNDS_ AVAILABLE: 505-1900-523001XXX Group Health Insurance Fund. PREVIOUS ACTION: On June 9, 2009, the Board approved the termination of Agreement C04-10-448 to take effect on October 1, 2009 RECOMMENDATION: Board approval and authorization for the Chair to sign documents as prepared by the County Attorney. COMMISSION ACTION: (-A APPROVED { } DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures Review and Approvals: County Attorney { ) OMB Director Budget Analyst (Daniel S, McIntyre) { ) W(Ma Gouin) Originating Dept. ( ) �/ Purchasing ( ) _ aO� (Carl Holeva) (Desiree Cimino) AGENDA REQUEST ITEM NO. VI-1 DATE: 8111/09 REGULAR PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT ( x ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jennifer Evans SUBMITTED BY: Environmental Resources Environmental Planning Coordinator - TVC SUBJECT: Landscaping Improvement Agreement with Treasure Coast Hospice. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: NIA RECOMMENDATION: Board approval of the Landscaping Improvement Agreement with Treasure Coast Hospice. COMMISSION ACTION: CONCURRENCE: ( APPROVED ( } DENIED1 ( ) OTHER . Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney (x) OMB Director ( } Budget Analyst Dan McIntyre Marie Gouin Originating Dept. (x) Growth { } c. Management ERD Kare ith Finance ( x ) Shai FASncis Mark Satterlee Environmental Resources MEMORANDUM TO: Board of County Commissioners THROUGH: Karen L. Smith Environmental Resources Director FROM: Jennifer Evans Environmental Planning Coordinator - TVC DATE: August 13, 2009 SUBJECT: Landscaping Improvement Agreement with Treasure Coast Hospice. ITEM NO. IV-1 Background: The Hospice Foundation of Martin & St. Lucie, Inc., developer of Treasure Coast Hospice, is required to install landscaping as part of the approved site development plans. As a condition of site plan approval, the developer is required to finalize an. improvement agreement acceptable to Environmental Resources Department covering the cost of all required landscaping, irrigation, and related improvements as shown on the site plan. The required surety in the amount of $118,073 has been provided to the Environmental Resources Department. Attached are copies of the following documents: - Landscaping Improvement Agreement - Cost Estimate - Copy of surety Staff has reviewed and approved these documents. Recommendation Board approval of the Landscaping Improvement Agreement with Treasure Coast Hospice. AGENDA REQUEST ITEM NO. VI-J1 DATE: 08/11/09 REGULAR ( } PUBLIC HEARING ( ) LEG. ( ) QUASI -JD { ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: For Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director o SUBJECT: Budget Resolution No. 09-231, to correct the fund number for Airport's Florida Department of Transportation (FDOT) Design Terminal Improvements Grant BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 362300-4220-562005-094600 (pending Board approval) PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Staff recommends that the Board approve Budget Resolution No. 09-231, which will amend Budget Resolution No. 09-202. COMMISSION ACTION: (--A APPROVED ( ) DENIED () OTHER Approved 5-0 Coordination/Signatures Attorney �J County A y ( X ) Dan McIntyre Other ( ) (Name) CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Budget Analyst ( X) eianaPaMarston Airport (XLewis Office of Management & Budget/Purchasing r p • - MEMORANDUM TO: Board of County Commissioners FROM: For Marie M. Gouin, Director DATE: August 11, 2009 SUBJECT: Budget Resolution No. 09-231, to correct the fund number for Airport's Florida Department of Transportation (FDOT) Design Terminal Improvements Grant ITEM NO. VI-J1 Background: Budget Resolution 09-202 assigned the unanticipated revenues of $50,000 to the Airport's 50% FDOT Design Terminal Improvements grant, fund #140364. Budget Resolution No. 09-231 will reassign the unanticipated revenues to fund #362300, which is a sub -fund of fund #362. Since the County's 50% match ($50,000) is from Tourism funds, the local match is required to remain within fund #362. Therefore, it is necessary to amend Budget Resolution No. 09-202, to place the grant funds in the same fund as the Tourism revenue. Previous Action: April 14, 2009 - Board of County Commissioners approved Budget Amendment No. 09-016 to establish the local match on the project. July 14, 2009 - Board of County Commissioners adopted Budget Resolution No. 09-202 to recognize a $50,000 grant from the FDOT. Recommendation Staff recommends that the Board approve Budget Resolution No. 09-231, which will amend Budget Resolution No. 09-202. ITEM NO. VI-J2 DATE: 08/11 /09 AGENDA REQUEST REGULAR { ) PUBLIC HEARING ( ) LEG. { ) QUASI -JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: �-'oc Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Bid No. 09-032 Walton Road Project US-1 to Village Green Drive City Center Improvements BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 318-4113-563000-464 County Capital — Transportation Bond — Local Option Gas Tax (pending BOCC approval) PREVIOUS ACTION: May 5, 2009 — BOCC approval for permission to advertise bid RECOMMENDATION: Board approval to award Bid No. 09-032 to Felix Associates in the amount of $4,222,347.65 and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (C) APPROVED ( ) DENIED ( ) OTHER ---'— Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures'" County Attorney ( XBudget Analyst ( X) Dan McIntyre Robert O'Sullivan Purchasing ( X) _�� Public Works ( X } ��1Y P%v _ Desiree Cimino Don West Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: NI -Marie M. Gouin, Director Gs-' DATE: August 11, 2009 SUBJECT: Bid No 09-032, Walton Road Project US-1 to Village Green Drive City Center Improvements ITEM NO. VI-J2 Backaround: On May 5, 2009, the Board of County Commissioners approved advertising for the Invitation to Bid for the Walton Road Project US-1 to Village Green Drive City Center Improvements. The Bid was advertised on May 10, 2009, with an opening date of June 10, 2009. On June 10 2009, responses to Bid No. 09-032 for Walton Road Project US-1 to Village Green Drive City Center Improvements were opened. Six bids were received; 512 companies were notified and 84 bid documents were distributed. On July 14, 2009, an administrative hearing was held at the request of Felix Associates, to protest staffs recommendation to reject all bids. The Board determined that all bids should not be rejected with the exception that the lowest bid from H & J Contracting, Incorporated was non- responsive. Recommendation Board approval to award Bid No. 09-032 to Felix Associates in the amount of $4,222,347.65 and authorization for the Chair to sign documents as approved by the County Attorney. AGENDA REQUEST ITEM NO. VI-J3 DATE: 08/11/09 REGULAR 11 PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Qd� Marie M. Gouin � SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Request for Qualifications (RFQ) No. 09-022, Traffic Engineering and Transportation Planning Services BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 102-1510-531000-100 Planning — Professional Services (pending BOCC approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of the short-listed firms for Traffic Engineering and Transportation Planning Services and permission to: 1. Conduct oral presentations with the short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; 3. If negotiations are successful, award contract to the successful short-listed firm and authorization for the Chair to sign the documents as prepared by the County Attorney_ COMMISSION ACTION: AA APPROVED ( ) DENIED ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney { X } % 9j, Budget Analyst Dan McIntyre Purchasing ( X } �k Growth Mgmt. Desiree Cim o (X} aWonna Johnson (X} __*_ Mark Satterlee i Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners r R� FROM: 1Narie M. Gouin, Director may, DATE: August 11, 2009 SUBJECT: Request for Qualifications (RFQ) No. 09-022, Traffic Engineering and Transportation Planning Services ITEM NO. VI-J3 Background: On April 24 2009, responses to RFQ No. 097022 for Traffic Engineering and Transportation Planning Services were opened. Sixteen proposals were received; 855 companies were noted and 74 RFQ documents were distributed. On July 13, 2009, the selection committee evaluated and ranked the proposals that were received. The committee members' scores and ranking for each firm are provided in Attachment A. The short-listed firms in order of ranking are as follows: 1. Culpepper and Terpening — Fort Pierce, Florida 2. Kimley-Horn — Fort Lauderdale, Florida 3. GMB Engineers & Planners — Orlando, Florida 4. Calvin, Giordano & Associates — Ft. Lauderdale, Florida (St. Lucie County Satellite Office) 5. Miller Legg — Pembroke Pines, Florida (St. Lucie County Satellite Office) 6. Keith & Schnars — Fort Lauderdale, Florida (St. Lucie County Satellite Office) 7. Stanley Consultants — West Palm Beach, Florida 8. Engineering Design & Construction — Fort Pierce, Florida Recommendation Board approval of the short-listed firms for Traffic Engineering and Transportation Planning Services and permission to: 1. Conduct oral presentations with the eight short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; 3. If negotiations are successful, award contract to the successful short-listed firm and authorization for the Chair to sign the documents as prepared by the County Attorney. AGENDA REQUEST ITEM NO. VI-J4 DATE: 8/11 /09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: le Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Bid No. 09-043, Purchase of Asphalt Millings BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 101002-41122-546200-42003 Maintenance Improvement Projects (pending BOCC approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to award Bid No. 09-043, purchase of asphalt millings to Dickerson Florida, Incorporated of Ft. Pierce, Florida and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( } DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Sig natures OMB County Attorney (X) Budget Analyst (X) o Dan McIntyre Robert O'Sullivan Purchasing ( X) \C' k , Public Works ( X } mvp{3W Desiree Cimino on West Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: - Varie M. Gouin, Director DATE: August 11, 2009 SUBJECT: Bid No. 09-043, Purchase of Asphalt Millings ITEM NO. VI-J4 Background: On July 8, 2009, submittals to Bid No. 09-043 for the Purchase of Asphalt Millings were opened. Three submittals were received; 94 companies were notified and 12 documents were distributed. All bidders that responded met the criteria of the Local Preference Ordinance No. 09-005. Recommendation Board approval to award Bid No. 09-043, purchase of asphalt millings to Dickerson Florida, Incorporated of Ft. Pierce, Florida and authorization for the Chair to sign documents as approved by the County Attorney. AGENDA REQUEST ITEM NO. VI-J5 DATE: 8/11 /09 REGULAR ( } PUBLIC HEARING { } LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: VNlarie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Bid No. 09-044, Recycling of Cardboard from the St. Lucie County Solid Waste Baling and Recycling Facility BACKGROUND: See attached memorandum. FUNDS AVAILABLE: NIA PREVIOUS ACTION: April 28, 2009 — BOCC approval for permission to advertise an Invitation to Bid RECOMMENDATION: Board approval to reject the sole proposal received for Bid No. 09-044, Recycling of Cardboard from the St. Lucie County Solid Waste Baling and Recycling Facility, and permission to re -advertise. COMMISSION ACTION: ( APPROVED ( } DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) 41 Budget Analyst Dan McIntyre Purchasing ( X ) C Solid Waste Desiree Cimino (X ) (& aWoonna Johnson y (XI-, Leo J. Cordeiro i Office of Management & Budget/Purchasing TAMMO: ; TCiI��►��1 TO: Board of County Commissioners FROM: ,��Marie M. Gouin, Director VVI' DATE: August 11, 2009 SUBJECT: Bid No 09-044, Recycling of Cardboard from the St. Lucie County Solid Waste Baling and Recycling Facility ITEM NO. VI-J5 Background: On July 8, 2009, submittals to Bid No. 09-044 for the recycling of cardboard from the St. Lucie County Solid Waste Baling and Recycling Facility were opened. One submittal was received; 275 companies were notified and eight documents were distributed. After receiving the proposal, the Solid Waste Department determined that the amount of compensation that was offered to the County was not in the County's best interest. Staff believes that the market for cardboard recycling has changed and will now provide a cost effective solution to recycling cardboard from St. Lucie County. Recommendation Board approval to reject the sole proposal received for Bid No. 09-044, Recycling of Cardboard from the St. Lucie County Solid Waste Baling and Recycling Facility, and permission to re - advertise. AGENDA REQUEST ITEM NO. VI-J6 DATE: 8/11109 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Xarie M. Gouin (� SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: RFP No. 09-049, Design, Build, Own and Operate Landfill Leachate Treatment System_ BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval to reject the sole proposal received for RFP No. 09-049, design, build, own and operate a landfill leachate pre-treatment system. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER—�---�� Approved 5-0 Faye W, Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( X ) IS Dan McIntyre Purchasing ( X) _k�S Desiree Cimino OMB Budget Analyst (X ) aW'onna Johnson Solid Waste { XL - Leo J. Cordeiro Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: V'Marie M. Gouin, Director DATE: August 11, 2009 SUBJECT: RFP No. 09-049, Design, Build, Own and Operate Landfill Leachate Treatment System ITEM NO. VI-J6 Background: On June 24, 2009, responses to RFP No. 09-049 for the design, build, own and operate a landfill leachate pre-treatment system were opened. One proposal was received; 955 companies were notified and 50 documents were distributed. On July 20, 2009, Solid Waste began hauling leachate off -site. Hauling the leachate allows Solid Waste to control the cost and needs without being subject to the fluctuating price of gas or electric. On July 22, 2009, Solid Waste receives a letter (Attachment 2) from Camp, Dresser and McKee, the County's consultant for RFP No. 09-049, supporting staffs recommendation for rejecting the sole proposal. Previous Action: July 1, 2008 — Board authorized permission to advertise. August 27, 2008 — Responses to RFP No. 08-053 to design, build, own and operate a landfill leachate pretreatment system were opened. One proposal was received; 893 companies were notified and 37 documents were distributed. October 14, 2008 — Board approved award of RFP No. 08-053 to design, build, own and operate a landfill leachate pretreatment system, to Innviron Corporation. May 26, 2009 — Board approved canceling contract C09-01-105 with Innviron Corporation and authorization to re -advertise a request for proposal to design, build, own and operate a landfill leachate pre-treatment system. Recommendation Board approval to reject the sole proposal received for Bid No. 09-049, design, build, own and operate a landfill leachate pre-treatment system. Tra.nsportatioa I A-0 Wplanning organization ST. LUCIE URBAN AREA TO: SUBMITTED BY: SUBJECT: BACKGROUND: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS St. Lucie TPO ITEM NO. VI K DATE: 08/11/2009 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT ( X ) PRESENTED BY: Peter Buchwald Executive Director Resolution No. 09-208, Agenda Request Process The Florida Commission for the Transportation Disadvantaged Grant awarded for $22,575.00 for fiscal year 09/10 budget. See attached agreement. FUNDS AVAILABLE: See attached Budget Resolution PREVIOUS ACTION: NIA RECOMMENDATION: Board approval of adopting budget resolution 09-208 to appropriate and expend funds from the Florida Commission for the Transportation Disadvantaged Planning grant for the amount of $22,575.00. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( ) OMB Director • ; Budget Analyst (Heather Young) Originating Dept. ( ) Purchasing (Peter Buchwald) ()641 (v, j (Marie G in) (Tawonna Jo nson) (Desiree Cimino) Ttan�po�laliien s �lanniinq organizalion ST. LUCIE URBAN AREA TO: Board of County Commissioners FROM: Peter Buchwald 00 Executive Director DATE: August 11, 2009 SUBJECT: Resolution 09-208 ITEM NO. VI K St. Lucie TPO MEMORANDUM Back -ground: The TPO Transportation Disadvantaged funds were approved by FDOT authorization agreement, dated 711/09, for a total of $22,575.00. These funds are a part of the Unified Planning Work Program (UPWP) for 2009/2010 grant fiscal year. Previous Action N/A Recommendation Board approval of adopting budget resolution 09-208 to appropriate and expend funds from the Florida Commission for the Transportation Disadvantaged Planning grant for the amount of $22,575.00. AGENDA REQUEST ITEM NO. VI-L1 DATE: 08/11/09 REGULAR PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jessica Parrish SUBMITTED BY: Community Services/Housing Division Housing Man e SUBJECT: Acceptance of the Neighborhood Stabilization Program Grant Contract, Budget Resolution Number 09-232 and Position Request 09-007 BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001512-6420-331510-600 Neighborhood Stabilization Program 001509-6420-512000-600 Small Cities CDBG PREVIOUS ACTION: March 10, 2009 — Permission to apply RECOMMENDATION: Board acceptance of the contract with the Department of Community Affairs for the Neighborhood Stabilization Program; approval of Budget Resolution Number 09- 232; approval of Position Request 09-007 and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 County Attorney ( ) Originating Dept. ( ) Coordi nation/Sicinatures d--- Daniel S. McIntyre Beth Ryder CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Director ( ) Budget Analyst _ Qd librie Goui Sophia Holt H K- (0'� ---- Community Services MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director 'j FROM: Jessica Parrish, Housing Manager DATE: 08111/09 SUBJECT: Neighborhood Stabilization Program Grant Contract and Budget Resolution Number 09-232 ITEM NO. VI-L1 Background: The Neighborhood Stabilization Program (NSP) was authorized by the US Housing and Economic Recovery Act of 2008. The NSP funds are to be used to acquire, rehabilitate, demolish and redevelop foreclosed and abandoned properties in order to help stabilize neighborhoods. On December 1, 2008, the Florida Department of Community Affairs (DCA) announced the funding allocations for the State NSP; St. Lucie County has been allocated $3,984,601. These funds are to be used in the targeted areas within the unincorporated areas of the County. + Twenty-five percent (25%) of the funds, $840,091, are to be used for rental activities that serve individuals at or below fifty percent (50%) of the Area Median Income (AMI); the AMI for St. Lucie County is $59,600. The maximum rents allowed to be charged must meet the fair market rents as defined by HUD under 24 CFR 888.111. • The foreclosed or abandoned properties must be purchased at a price that is at least one percent (1 %) below appraised value, with the appraisal being conducted within sixty (60) days of the final offer. • Up to 6.8 percent (6.8%) may be used for general administration and planning activities. In preparation for the short timeframe, Requests for Proposals have been completed. Due to the increase in the responsibilities associated with the grant, it is necessary to hire two additional grant funded Housing Program Specialist positions. The positions will be responsible for the following duties, including but not limited to: • Research possible properties for purchase; • Negotiate purchase of properties; • Order all necessary services including but not limited to appraisals, lead inspections and historic documentation; • Preparation of bid documents for the rehabilitation of homes; • Initial and progress inspections of homes under construction; AGENDA REQUEST ITEM NO. VI-1-2 DATE: 08/11/09 REGULAR { } PUBLIC HEARING { } LEG. ( } QUASWD ( } CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED B : Jessica Parrish SUBMITTED BY: Community Services/Housing Division Housing Man er SUBJECT: Community Development Block Grant Disaster Recovery Initiative (CDBG DRI) Grant Agreement Modification Number Five. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001184-6420-331510-600 2005 CDBG DRI PREVIOUS ACTION: February 27, 2007 — Approved grant agreement March 25, 2008 — Approved Modification Number One October 14, 2008 — Approved Modification Number Two January 27, 2009 — Approved Modification Number Three June 23, 2009 — Approved Modification Number Four RECOMMENDATION: Board approval of Modification Number Five to the St. Lucie County CDBG DRI Grant 07-DB3V-10-66-01-Z04 to extend the contract date to January 16, 2010, and authorization for the Chair to sign the documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (,Q APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordhisdonflillknaftim County Adomey ( ) OM8 Director ( ) Budget Analyst Daniel S. McIntyre pis Gouuf Sophia Molt Originating Dept. ( ) ERD ( ) Be —,Ryder Community Services MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director FROM: Jessica Parrish, Housing Manager DATE: 08/11 /09 SUBJECT: Community Development Block Grant Disaster Recovery Initiative (CDBG DRI) Grant Agreement Modification Number Five. ITEM NO. VI-L2 Backaround: The Community Development Block Grant Disaster Recovery Initiative (CDBG DRI) Grant is a federal program that provides funding for low-income residents located in communities that have been affected by a natural disaster. Congress appropriates additional funding for the CDBG program as Disaster Recovery grants to rebuild affected areas and provide money to start the recovery process. These funds were allocated in response to Hurricane Wilma. St. Lucie County was the lead entity with sub -recipient agreements with the cities of Port St. Lucie and Fort Pierce. Seventy percent (70%) of the funding allocated was to be spent on housing activities. The remaining thirty percent (30%) could be spent on infrastructure activities. The City of Port St. Lucie dedicated its funds ($387,738) to flood and drainage improvements of Darwin Boulevard. The Darwin Boulevard project came in under budget at $208,229.35 with $179,508.65 remaining to be allocated. The City of Port St. Lucie approved moving the remaining funds to St. Lucie County for housing activities. The City of Fort Pierce and St. Lucie County dedicated their funding ($452,361 each) to housing rehabilitation/replacement for homes damaged from Hurricane Wilma. Modification Number Five will extend the contract date to January 16, 2010. Due to the delay in receiving FEMA verifications and the Darwin Boulevard project completed under budget, the extension is necessary to allow adequate time for current and pending projects to be completed in a timely manner. Recommendation Board approval of Modification Number Five to the St. Lucie County CDBG DRI Grant 07-DB3V-10- 66-01-Z04 to extend the contract date to January 16, 2010, and authorization for the Chair to sign the documents as approved by the County Attorney. AGENDA REQUEST ITEM NO. VI-L3 DATE: 08111 /09 REGULAR { } PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: -- Jessica Parrish �. SUBMITTED BY: Community Services/Housing Division Housing Man e(,4, :F SUBJECT: Application to the Florida Division of Emergency Management for a Residential Construction Mitigation Program -BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001509-6420-331510-600 Small Cities CDBG (Match) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to submit an application for the Residential Construction Mitigation Program, and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coord i nation/Signatures County Attorney ( ) OMB Director Budget Analyst Daniel S. McIntyre Originating Dept. ( ) �_eERD Beth Ryder rie Gouin Sophia Holt Community Services MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director FROM: Jessica Parrish, Housing Manager DATE: 08/11/09 SUBJECT: Application to the Florida Division of Emergency Management for the Residential Construction Mitigation Program ITEM NO. Vl-L3 Background: The Residential Construction Mitigation Program provides funding to low and moderate income residents promoting wind mitigation including retrofits, education, inspections, and related activities. Five homes will receive wind mitigation and over 200 residents will receive wind mitigation education. All retrofits/installations will be systematically approached and ties together all aspects of wind mitigation to the maximum degree possible. This will include pre and post inspections to provide both the scope of work and to certify completion. A $50,000 match will be provided using Small Cities Community Development Block Grant. The application for this grant is due August 17, 2009 at 4:00 p.m. and will not exceed the maximum allowable of $100,000. Recommendation Board approval to submit an application for the Residential Construction Mitigation Program, and authorization for the Chair to sign documents as approved by the County Attorney. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Community Services ITEM NO. VI- L4 DATE: 08111 /09 REGULAR PUBLIC HEARING LEG. QUASI -JD CONSENT PRESENTED BY: Beth Ryder Director (X) Grant Agreement with Care Net Pregnancy Services of the Treasure Coast for Expenditure of the Choose Life License Plate Funding. See attached memorandum. 001-6420-534000-69001 Choose Life License Plate Program - $36,680.00. PREVIOUS ACTION: March 24, 2009 - Issuance of a Request for Qualifications (RFQ) to all eligible agencies in St. Lucie County. RECOMMENDATION: Board approval of the Grant Agreement with Care Net Pregnancy Services of the Treasure Coast and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( ) OMB Director Budget Analyst Daniel S. McIntyre Originating Dept. ( ) Beth Ryder Purchasing A'[� 24%�' arie Gown Sophia Holt Desiree Cimino Community Services MEMORANDUM TO: Board of County Commissioners FROM: Beth Ryder, Director (qa CJ� DATE: 08/11 /09 SUBJECT: Grant Agreement with Care Net Pregnancy Services of the Treasure Coast for Expenditure of the Choose Life License Plate Funding. ITEM NO. Vl-L4 Background: The 1999 legislature designated each County as the entity that would distribute the funds collected from the sale of Choose Life license plates sold in the County. Section 320.08058 (30), Florida Statutes, requires the agencies that receive the funds must be non -governmental, not -for - profit agencies providing services that are limited to counseling and meeting the physical needs of pregnant women who are committed to placing their children for adoption. On July 15, 2009, Care Net Pregnancy Services of the Treasure Coast was the sole responder to RFQ 09-041. The Grant Agreement allocates $36,680, which is the total amount of funding currently available. Recommendation Board approval of the Grant Agreement with Care Net Pregnancy Services of the Treasure Coast and authorization for the Chair to sign documents as approved by the County Attorney. TO: SUBMITTED BY: SUBJECT: BACKGROUND: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Central Services ITEM NO. VI-M1 DATE: 08/11 /09 REGULAR ( } PUBLIC HEARING ( ) LEG. { ) QUASI -JD ( } CONSENT (x) PRESENTED BY: � f Don McLam �--- Assistant Director Repair work on elevator located at Courthouse Annex. See attached memorandum. FUNDS AVAILABLE: 001-1925-546000-100 Equipment Maintenance/Central Services (Pending BOCC approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of Budget Amendment No. 09-033 in the amount of $50,000 to repair the Courthouse Annex elevator. COMMISSION ACTION: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator coordination/Signatures County Attorney ( x) OMB Director { x) f /j Budget Analyst t ( /�- Dan McIntyre arie Gouin Ro ert O'Sullivan Originating Dept. ( x ) q&*-- ERD { ) Roger A. Shinn (Name) Central Services MEMORANDUM TO: Board of County Commissioners THROUGH: Roger A. Shinn, Director?"V- FROM: Don McLam, Assistant Director Central Services DATE: August 11, 2009 SUBJECT: Repair work on elevator located at Courthouse Annex. ITEM NO. VI-M Background: On November 1, 2005, St. Lucie County entered into Contract #C05-11-708 with General Elevator Sales & Service for elevator repair and maintenance. services for County facilities. One of the two elevators located at the Courthouse Annex is in need of repairs; the cylinder and piston need to be replaced. General Elevator Sales & Service submitted a proposal to make needed repairs on this elevator, indicating there are several variables that could occur with opening up the elevator shaft, generating additional repair costs. As shown in Attachment 1, initial costs to provide all necessary labor and materials are $26,677 and General Elevator feels replacement of both cylinder and piston should remedy the problem. If any alterations or deviations from the work specified arise, such as existing casing not being plumb and the need to pull old casing, re -drill and re -case the well, or remove contaminated spoils and or soil, only upon written order from Central Services would General Elevator proceed. Additional charges could be $21,875 or higher. To cover the cost of the repair work and any additional work deemed necessary, staff is requesting the transfer of $50,000 from the BOCC Contingency Account through Budget Amendment No. 09-033 (Attachment 2) for repairs to the Courthouse Annex elevator. Should the need arise and repairs exceed the estimated $26,677, staff will have the ability to continue the repair work without interruption. Staff will transfer back any BOCC Contingency funds not used for the elevator repair work. Recommendation: Board approval of Budget Amendment No. 09-033 in the amount of $50,000 to repair the Courthouse Annex elevator. TO: SUBMITTED BY: SUBJECT. BACKGROUND: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Central Services ITEM NO. VI-M2 DATE: 08/11/09 REGULAR PUBLIC HEARING ( } LEG. ( } QUASI -JD ( } CONSENT (X) PRESENTED BY: Don McLam �--�'" Assistant Director Lease Agreement with UDT Seal Museum for storage space. See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of the lease agreement with UDT Seal Museum for storage space at the St. Lucie County Logistics Center and authorization for the Chair to sign documents as approved by the County Attorney. COMMISSION ACTION: ( APPROVED ( ) DENIED OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( x ) OMB Director Budget Analyst Dan McIntyre Originating Dept. ( x ) ERD . Roger A. Shinn (Name) Central Services MEMORANDUM TO: Board of County Commissioners THROUGH: Roger A. Shinn, Director FROM: Don McLam, Assistant Director Central Services DATE: August 11, 2009 SUBJECT: Lease Agreement with UDT Seal Museum for storage space ITEM NO. VI-M2 Background: St. Lucie County has historically provided storage space at the former BOCC document storage area located an Seventh Street for tDStreethe UT l Museum. The Regional and prefers to retain that HistoryCenter As part ofi the uses the same storage area on Seventh accreditation process the s offeris r00 sq d to have a climate ft. of her designated space at the Logistics Center to d area for storage. The Regional History Center has offer q the Museum. The lease agreement between UDT Seal Museum and St. Lucie County is for 600 sq. ft. for five years (Attachment 1). The Museumrelatedtospacef or theresponsible G�eenall Col Collar Train ngitems stored aCenter,the oHeall cs h Center. The leased space is not Department or Free Clinic, as shown in Attachment 2. Recommendation: Board approval of the lease agreement with UDT Seal Museum for storage space at thStby the Lucie County Logistics Center and authorization for the Chair to sign documents as approved County Attorney. TO: SUBMITTED BY:' SUBJECT: BACKGROUND: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Utilities Department ITEM NO. VI-N DATE: 08/11/2009 REGULAR { } PUBLIC HEARING ( ) LEG. ( } QUASI -JD { ) CONSENT (X ) PRESENTED BY: Laurie Waldie Utility Director Approval of Resolution #09-098 adopting the St Lucie County Water & Wastewater Master Plan Update. See attached memorandum. FUNDS AVAILABLE: NIA PREVIOUS ACTION: September 12, 2006 - BOCC approved the Work Authorization with LBFH, Inc. (later acquired by Boyle and now AECOM Water) for the preparation of an updated Water and Wastewater Master Plan. RECOMMENDATION: Board approval of Resolution #09-098 adopting the St Lucie County Utilities Water & Wastewater Master Plan Update. COMMISSION ACTION: CONCURRENCE: (} APPROVED ( ) DENIED §4 OTHER VI-N Pulled prior to Faye W. Outlaw, MPA meeting. County Administrator County Attorney (X) t Coord ination/Sicinatures OMB Director Budget Analyst Dan McIntyre Originating Dept. ( X) (,Lkku,Lc, Laurie Waldie ERD Utility Department MEMORANDUM TO: Board of County Commissioners } FROM: Laurie Waldie, Utility Director DATE: August 11, 2009 SUBJECT: Approval of Resolution #09-098 adopting the St Lucie County Water & Wastewater Master Plan Update. ITEM NO. VI-N Backaround: The first St Lucie County Water & Wastewater Master Plan was completed in November of 1991. Between 1991 and 1999 St Lucie County Utilities (SLCU) acquired the Bryn Mawr and North Hutchinson Island (NHI) water & wastewater utilities; sold the utilities located in Port St Lucie to the City; constructed the 0.5 million gallon a day NHI wastewater plant; put into service the 1.6 million gallon a day wastewater treatment plant located on South Hutchinson Island; and acquired the Holiday Pines Water and Wastewater Utility located in north St Lucie County. An updated Master Plan was completed in 2000 to reflect these changes. Another update to the SLCU Water & Wastewater Master Plan occurred in 2004. St Lucie County subsequently went through a period of increased growth and a new Master Plan study was requested in 2006 to provide updated system information, present future growth projections and recommend the future infrastructure needs of the utility system. While growth has since slowed considerably, the recent Master Plan update assesses the current utility system, and then looking forward, provides the County with an outline of the infrastructure the system will require whenever growth accelerates. Recommended capital improvements are included, however, they will be used as guidelines with the projects addressed on an "as needed" basis depending on customer growth. It is not likely, given the current economic conditions, that the projects noted for completion by 2012 will occur. As the Board's policy is for "growth to pay for growth" developers' contributed capital and utility Connection Fees will be the main funding sources. The Board is asked to adopt the results of the Master Plan study. An executive summary is included in the attached Master Plan Update. Slides that provide a synopsis of the master plan are also provided. Recommendation Board approval of Resolution #09-098 adopting the St Lucie County Utilities Water & Wastewater Master Plan Update. AGENDA REQUEST TO: BOARD OF COUNTY COMMI55IONER5 ITEM NO. Vli-Pr DATE: August 11, 2009 REGULAR[] PUBLIC HEARING [XX] CONSENT [] PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel 5. McIntyre SUBJECT: Resolution No. 09-154 and Exchange Agreement with the City of Fort Pierce - Jetty Park/Lownwood Park Parcels BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: See attached memorandum RECOMMENDATION: Staff recommends that the Board determine if it wishes to exchange the proposed property and, if the Board authorizes the exchange of the proposed property, approve Resolution No. 09-154 as drafted and authorize the Chairman to sign the Resolution. COMMISSION ACTION: [�] APPROVED [ ] DENIED [ ]OTHER: Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Review and Approvals County Attorney: ' Management &Budget Purchasing: :Daniel S. McIntyre Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel 5. McIntyre, County Attorney C. A. NO.: 09-0892 DATE: June 29, 2009 SUBJECT: Exchange Agreement with the City of Fort Pierce - Jetty Park/ Lawnwood Park Parcels BACKGROUND: Attached to this memorandum is a copy of a draft Exchange Agreement with the City of Fort Pierce. As proposed, the County would convey the County -owned Jetty Park parcel (as identified on the attached maps) to the City. The County would retain an easement for access to the Jetty Park parcel for beach restoration, inlet and spur jetty maintenance projects. The City would also agree that the County would be able to continue to use a portion of "St. Lucie Court" for access and staging for beach restoration and renourishment provided that the area is available. As proposed, the City would convey the Chamber of Commerce parcel and the adjacent corner parcel (as identified on the attached maps) to the County. The parcels to be conveyed to the County include the old Chamber of Commerce building. Please note that the building contains 1880 square feet and will need a new roof, new air conditioning system and other renovations. County staff estimates that the needed repairs/renovations will cost an estimated $130,000.00. Under Section 125.37, Florida Statutes, before any exchange of County property may be effected, the County must publish a notice outlining the terms and conditions of the exchange and adopt a resolution authorizing the exchange. Attached is a copy of draft Resolution No. 09-154 which, if adopted, would authorize the proposed exchange. Permission to advertise was granted on July 14, 2009 and notice was published in the St. Lucie News Tribune on July 28 and August 4, 2009. RECOMMENDATION/CONCLUSION : AGENDA REQUEST ITEM NO. Vill DATE: 8111/09 REGULAR (X ) PUBLIC HEARING ( ) LEG. { ) QUASWD ( ) CONSENT { ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jeffrey Johnson SUBMITTED BY: Growth Management Department Senior Planner SUBJECT: Petition of International Airport Business Park of St. Lucie County, LLC for a Post - Development Order Change to Resolution No. 05-149. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board adoption of Resolution No. 09-073 granting a modification to the final development order, as authorized in the agenda memorandum and authorization for the Chair to sign documents as approved by the County Attorney, COMMISSION ACTION: CONCURRENCE: (�() APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Sici natures County Y Attorne ( ) 4i County Surveyor Daniel S. McIntyre Ron Harris County Engineer ( ) /%l ERD ( ) YA Michael Powley wren Smith Originating Dept. ( ) ark gatterlee Growth Management Department MEMORANDUM TO: Board of County Commissioners THROUGH: Mark Satterlee, 9;4 ; ector rr��# L9tr FROM: Jeffrey Johnson, Senior Planner Growth Management Department (�c DATE: August 11, 2009 SUBJECT: Petition of International Airport Business Park of St. Lucie County, LLC for a Post - Development Order Change to Resolution No. 05-149. ITEM NO. VIII Backaround: In accordance with Land Development Code, Section 11.01.04 (Post -Development Order Changes), International Airport Business Park of St. Lucie County, LLC is requesting a modification to their final development order (Part D of Resolution No. 05-149). The proposed modification is to allow for a building permit to be issued prior to the receipt of the United States Fish and Wildlife Service (USFWS) permit and the County's Vegetation Removal Permit. If the modification is granted, it would be with the condition that no construction activities, including land clearing be permitted until these permits are received. Due to unforeseen circumstances, the applicant is concerned that the USFWS permit may not be issued until after August 16, 2009, which is the date by which a building permit must be issued or the site plan will expire. The original developer obtained Major Site Plan approval for International Airport Business Park (a project consisting of 27,570 square feet of flexible business/industrial space and a 2,400 square foot convenience store/service station) on August 16, 2005. The property owner obtained the first, one-year site plan extension on May 22, 2007 under Resolution No. 07-125. The current applicant purchased the property in the spring of 2008 and applied for a Vegetation Removal permit on April 29, 2008. Through the Environmental Resources Department review process, the applicant was informed in late May that a scrub jay survey and a permit from the USFWS would be required. The applicant also filed for County building permits to construct both buildings on July 9, 2008. The applicant has obtained all other necessary agency permits including: Department of Environmental Protection; South Florida Water Management District Environmental Resource Permit; and Gopher Tortoise Off -site Relocation Permit. A US Army Corp of Engineers Permit is not required for this project. The optimal window for the scrub jay survey begins in July, therefore, the survey was conducted at the earliest possible opportunity (July 1-5, 2008) and results were provided to USFWS on July 8, 2008. USFWS provided responses and mitigation alternatives to the applicant on August 15, 2008. Since August 15, 2008, the applicant has been coordinating with USFWS with regard to the TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Office of Management 8 Budget/Purchasing Update regarding street lighting districts See attached memorandum. N/A ITEM NO. IX DATE: 08111/09 REGULAR ( X ) PUBLIC HEARING ( ) LEG. ( ) QUASWD ( ) CONSENT ( ) PRESENTED BY: cam`• Marie M. Gouin Director July 2009 — BOCC approved the proposed millage rates for the street lighting districts and directed staff to work on alternatives that might allow us to reduce these rates in September. RECOMMENDATION: Board approval to leave the millage rates for the street lighting districts as proposed during the budget workshops. Staff would then work on converting these districts from municipal service taxing units (MSTUs) to municipal service benefit units (MSBUs) for next year. This would fund these districts using special assessments instead of property tax millages, which would. allow the cost of operating the street lights to be distributed based on the number of parcels instead of based on property value, thereby eliminating large fluctuations to individual homeowners from one year to the next. COMMISSION ACTION: ( ) APPROVED bQ OTHER No Action Taken County Attorney ( X ) Other ( ) CONCURRENCE: ( ) DENIED Faye W. Outlaw, MPA County Administrator Coordination/Signatures -b OMB t, Budget Analyst ( X ) Dan McIntyre (Name) ERD ( ) /\V Robert O'Sullivan (Name) Office of Management & Budget/Purchasing TO: Board of County Commissioners FROM: VIVIarie M. Gouin, Director DATE: August 11, 2009 SUBJECT: Update regarding street lighting districts ITEM NO. IX Background: The street lighting district budgets fund the utilities payments for street lights. Last year's property value declines were partially offset by utilizing some reserve funding in these budgets. With property values continuing to decline and reduced reserves, many of these districts will require millage rate increases, as listed on the attached worksheet analysis of roll -back millage rate for fiscal year 2009-2010, to balance to utilities payments. During the fiscal year 2009/10 budget workshops, the Board approved the increased millage rates and directed staff to work on alternatives that might allow us to reduce these rates in September. The Board also asked staff to get input from the residents on these alternatives. The initial idea was that the residents could choose to reduce the level of service in order to reduce the millage rate. For example, if half of the street lights were turned off, we would expect that the cost to the district would be cut in half and that the millage rate would not need to be increased. After detailed discussions with Florida Power & Light (FP&L), the likelihood of being able to reduce the millage rate is minimal. If a light is not being used, it must be removed. The cost of removal could vary widely based on a number of factors, and will likely exceed the operating cost for one year. The current average operating cost per light ranges from $8.72 to $17.76 per month. The cost to remove one light could potentially cost hundreds of dollars. Recommendation Board approval to leave the millage rates for the street lighting districts as proposed during the budget workshops. Staff would then work on converting these districts from municipal service taxing units (MSTUs) to municipal service benefit units (MSBUs) for next year. This would fund these districts using special assessments instead of property tax millages, which would allow the cost of operating the street lights to be distributed based on the number of parcels instead of based on property value, thereby eliminating large fluctuations to individual homeowners from one year to the next. AGENDA REQUEST ITEM NO. III-B1 DATE: 08/11 /09 REGULAR ( ) PUBLIC HEARING ( } LEG. ( ) QUASI -JD { ) CONSENT (X) TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY: Richard A. Bouchard, P.E. SUBMITTED BY: Public Works — Erosion District Erosion District Manager SUBJECT: FDEP Fort Pierce Shore Protection Project Agreement BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Change Order No. 1 to FDEP Fort Pierce Shore Protection Project Agreement 04SL1 as outlined in the agenda memorandum and authorization for the Erosion District Manager to sign the attached change order as the Grantee Grant Manager. COMMISSION ACTION: (�} APPROVED { ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Siunatares County Attorney (x) i OMB Director r Budget Analyst Daniel clntyre Originating Dept. (x ) AGEND355.COI DEP04S • Erosion District Don Id B. West (x) 5 Marie Gouin Tawonna Johnson (x) RicharcTA. Bouchard Page 1 of 2 Public Works Erosion District MEMORANDUM TO: St. Lucie County Erosion District Board THROUGH: Donald B. West, P.E., Public Works Director If%� FROM: Richard A. Bouchard, P.E., Erosion District Manager ak- DATE: August 11, 2009 SUBJECT: FDEP Fort Pierce Shore Protection Project Agreement ITEM NO. III-B1 Background: The Florida Beach Erosion Control Program (FBECP) is administered through the Florida Department of Environmental Protection (FDEP) and in recent years has provided approximately $30 million annually to assist eligible local governments with their beach erosion control projects. The Ft. Pierce Shore Protection Project Agreement 04SL1 with FDEP was initially approved by the Board on January 13, 2004 and allocated state funds of $974,000 for beach and coastal related activities along Ft. Pierce Beach. As depicted below, several amendments have since occurred that have cumulatively increased the level of state funding to $1.92 million and extended the expiration date of the agreement. FDEP is now implementing change orders to project agreements when the proposed revisions are considered to be very minor in nature. In this particular case, the change order will reflect two minor revisions; a change in the FDEP project manager and the reallocation of funding tasks. To further clarify the funding reallocation; surplus funding in tasks 2.1 and 4.0 will be moved to tasks 2.2 and 2.3 to accurately reflect expenditures in those tasks. A copy of the change order is attached for Board consideration. Previous Action: January 13, 2004 - Board approved FDEP Project Agreement 04SL1 in the amount of $974,000. March 9, 2004 - Board approved Amendment No. 1 in the amount of $650,000. January 11, 2005 - Board approved Amendment No. 2 in the amount of $831,000. May 23, 2006 - Board approved Amendment No. 3 in the amount of $115,000. April 24, 2007 - Board approved Amendment No. 4 extending the expiration date to December 31, 2008. December 16, 2008 - Board approved Amendment No. 5 extending the expiration date to August 31, 2009. Recommendation: Board approval of Change Order :No. 1 to FDEP Fort Pierce Shore Protection Project Agreement 04SL1 as outlined in this agenda memorandum and authorization for the Erosion District Manager to sign the attached change order as the Grantee Grant Manager. Attachment: Change Order No. 1 (2 pages) Page 2 of 2 AGENDA REQUEST ITEM NO. I11-132 DATE: 08/11/09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY: Richard A. Bouchard, P.E. Oj SUBMITTED BY: Public Works — Erosion District Erosion District Manager SUBJECT: Florida Beach Erosion Control Program FY-2010/11 Funding Request BACKGROUND: See attached memorandum. FUNDS AVAILABLE: Funds are available in the District budget for the required 50% match. When the plan is approved by FDEP, specific projects will be brought to the Board for approval. PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to submit the Florida Beach Erosion Control Program FY-2010/11 funding application request along with supporting Resolution No. 09-006. COMMISSION ACTION: CONCURRENCE: APPROVED ( } DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA — County Administrator CoordinatiowSiApa-cures . County Attorney (x) Budget BDirector Analyst Dan' McIntyre Originating Dept. ( x ) Do ald B. West AGE ND355.001. DEPU S Erosion District {x} ! 0 Marie Gouin Tawonna Johnson (x) RichaFcTA. Bouchard Page 1 ,of 2 Public Works Erosion District MEMORANDUM TO: St. Lucie County Erosion District Board THROUGH: Donald B. West, P.E., Public Works Director�� FROM: Richard A. Bouchard, P.E., Erosion District Manager DATE: August 11, 2009 SUBJECT: Florida Beach Erosion Control Program FY-2010/11 Funding Request ITEM NO. III-62 Background: The Florida Beach Erosion Control Program (FBECP) is a Long -Range Budget Plan administered through the Florida Department of Environmental Protection (FDEP). This program has in recent years provided approximately $30 million annually to assist eligible local governments with their beach erosion control projects. Each application request must include a detailed project description, cost estimate, and supporting resolution from the governing body. Individual projects are then put through a priority ranking process based upon several criteria. In order to have an opportunity to receive funding for FY-2010/11, our request must be submitted to the State (FDEP) by August 18, 2009. This funding request is in anticipation of the following beach erosion related projects which are explained in greater detail in the attached worksheets: 1) Ft. Pierce Beach: beach & inlet monitoring, beach renourishment and long term shoreline management strategies: (State: $995,000, County: $995,000), 2) Inlet Sand Bypassing: final design (State: $60,000, County: $60,000), and 3) Southern St. Lucie County Beach Restoration: design and permitting activities (State: $172,000, County: $228,000). These funding estimates are based upon the best available information at the time they are compiled and are subject to revision due to many influencing factors. in addition, various assumptions were made for those projects dependent on federal funding. For example, if construction of the Ft. Pierce Beach does not receive federal funding during the FY-2009/10 budget then the matching State funds that a presently earmarked for that project would be reallocated to another State project are nd construction would be delayed one additional year to the spring of 2011. In order to re-establish State funding for the next year, a new request has been included in this funding application. Recommendation: Board approval to submit the Florida Beach Erosion Control Program FY-2010/11 funding application request along with supporting Resolution No. 09-006_ Attachments: Resolution (1 page), Project Worksheets (6 pages) Page 2 of 2 TO: Erosion District AGENDA REQUEST SUBMITTED BY: Public Works — Erosion District SUBJECT: Artificial Reef Grant Program BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A ITEM NO. III — B3 DATE: 8111/09 REGULAR PUBLIC HEARING ( ) LEG. ( ) QUASWID ( ) CONSENT (X) PRESENTED BY: Donald B. West, P.E. MVP741 I Public Works Director PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to apply for artificial reef construction grant to the Marine Fisheries Initiative (MARFIN) for up to $525,000. COMMISSION ACTION: (yc) APPROVED ( ) DENIED ( ) OTHER Approved 5-0 CONCURRENCE: �1 Faye W. Outlaw, MPA—- County Administrator Coordination/Signatures County Attorney (X) OMB Director s Budget Analyst Public Works. (X) Daniel McIntyre Doriald B. West (X) A ( Marie � in Tawonna Johnson Erosion District (X) Richard A. Bouchard gap TO: Erosion District Board Public Works Department MEMORANDUM THROUGH: Donald B. West, P.E., Public Works Director�tia FROM: James B. Oppenborn, M.S., Marine Resource Coordinat L6 Public Works/Erosion District DATE: 8/11 /09 SUBJECT: Artificial Reef Grant Program ITEM NO. III — B3 Backqround: The National Oceanographic and Atmospheric Administration (NOAA) Marine Fisheries Initiative (MARFIN) grant is being advertised to help the collection of basic biological data for species in commercially and recreationally important fisheries. This grant will be used to deploy 120 artificial reef modules at four different depths on the County's permitted artificial reef sites, purchase fossilized oyster shell for restoration of 1 acre of oyster reef in the Indian River Lagoon, and install cameras and hydro - acoustic devices to monitor select modules for 24-hour continual hours on a quarterly basis. The St. Lucie County Artificial Reef Program is asking for approval to apply for up to $525,000 in Federal funding to use artificial reefs in integrated coastal management and to show the connectivity of inshore and offshore habitats. No matching funds are required. Recommendation: Board approval to apply for artificial reef construction grant to the Marine Fisheries Initiative (MARFIN) for up to $525,000. TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: AGENDA REQUEST Erosion District Public Works Administration Artificial Reef Grant Program See attached memorandum. ITEM NO. III — B4 DATE: 8/11 /09 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( j CONSENT (X) PRESENTED BY: Donald B. West, P.E. Public Works Director 184-3710-563000-39003: Erosion District — Artificial Reefs - Infrastructure March 17, 2009 - Erosion District Board approved the application for $33,990 in supplemental FWC artificial reef grant funding. RECOMMENDATION: Board approval of $50,000 supplemental grant funding from the Florida Fish and Wildlife Conservation Commission, acceptance of Budget Resolution 09-007 and authorization for the Chair to sign document as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( } DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney (X) �— OMB Director (X) Budget AnalystV Daniel McIntyre Marie ouin � Tawonna ohnson Public Works. (X) l4�E�� 1,, D -I .1 Erosion District (X) D nald B. West Richard A. Bouchard �ouN-�� Public Works Department MEMORANDUM TO: Erosion District Board THROUGH: Donald B. West, P.E., Public Works Director FROM: James B. Oppenbom, M.S., Marine Resource Coordinat Public Works/Erosion District DATE: 8/ 11 /09 SUBJECT: Artificial Reef Grant Program. ITEM NO. 111 — 64 Background: The St. Lucie County Artificial Reef Program deployed four artificial reefs on the County's permitted deepwater artificial reef site in the summer of 2008 using $60,000 in Florida Fish and Wildlife Conservation Commission grant funding. An additional $50,000 from the same funding cycle has been offered to the County and must be spent by August 31, 2009. This funding will give the County three additional artificial reefs for fishing, diving and propagation of marine life. No matching funds are required. Recommendation: Board approval of $50,000 supplemental grant funding from the Florida Fish and Wildlife Conservation Commission, acceptance of Budget Resolution 09-007, and authorization for the Chair to sign document as approved by the County Attorney