HomeMy WebLinkAbout10-13-2009 Signed AgendasAGENDA REQUEST
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ITEM NO. I V-A
DATE: October ! �3, 2009
REGULAR [XX]
PUBLIC HEARING []
CONSENT[]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Daniel 5. McIntyre
County Attorney
SUBJECT: Resolution No. 09-298 proclaiming the month of November as
"ALZHEIMER'S DISEASE AWARENESS MONTH" in St. Lucie
County, Florida
BACKGROUND: Diane Charette, Development Coordinator, Alzheimer's Community
Care, has requested that this Board proclaim the month of
November as "Alzheimer's Disease Awareness Month" in St. Lucie
County, Florida. The attached Resolution No. 09-298 has been
drafted for that purpose.
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that the Board adopt the attached Resolution
No. 09-298 as drafted.
COMMISSION ACTION: CONCURRENCE:
b� APPROVED [ ] DENIED
[ ] OTHER: PULLED PRIOR TO
MEETING.
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
County Attorney: �� Management d Budget Purchasing:
Daniel 5. McIntyre
Originating Dept. Public Works Dir: County Eng.:
Finance: (Check for copy only, if applicable)
Eff. 5/96
RESOLUTION NO. 09-298
A RESOLUTION PROCLAIMING THE MONTH
OF NOVEMBER, 2009, AS "ALZHEIMER'S
DISEASE AWARENESS MONTH" IN ST.
LUCIE COUNTY, FLORIDA
WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made
the following determinations:
1. Alzheimer's disease is a progressive, degenerative brain disorder that causes
loss of memory, impaired thinking, confusion and disorientation.
2. In the United States 5.3 million people have Alzheimer's disease, and every
seventy (70) seconds another American develops the disease.
3. More than five hundred thousand (500,000) Floridians have Alzheimer's disease
or a related disorder, including nine thousand one hundred four (9,104) in St. Lucie County.
4. Specialized dementia specific care will ensure that our families live within a
safe and secure community, their dignity and quality of life is preserved, and that services
and resources are accessible to all cultures within our communities.
6. This Board extends its' gratitude to those who provide vital care and support,
including Alzheimer's Community Care, a local community -based provider of specialized
services and resources.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St.
Lucie County, Florida:
AGENDA REQUEST
COUNTY
F L O R I D A
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO, VI-B-1
DATE: October 13, 2009
REGULAR[]
PUBLIC HEARING [J
CONSENT [XX]
PRESENTED BY:
Daniel 5. McIntyre
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement
with Vivia Thompson and Sheena Sigsworth for delinquent
Impact Fees pursuant to Resolution No. 09-114.
BACKGROUND: See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that the Board approve the attached
Impact Fee Payment Agreement with Vivia Thompson and
Sheena Sigsworth and authorize the Chair to sign the
Agreement as drafted by the County Attorney's office.
COMMISSION ACTION:
[� APPROVED [ ] DENIED
[ ] OTHER: Approved 5-0
County Attorney:
Daniel 5. McIntyre
Originating Dept
Finance: (Check for copy only, if applicable)
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
Management & Budget Y Public Works:
If, ' Chris Lestrange
Public Works Dirt L f County Eng.:
rtt
Eff. 5/96
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Mackenzie -Smith, Assistant County Attorney
C.A. NO: 09-1175
DATE: September 16, 2009June 23, 2009
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement with
Vivia Thompson and Sheena Sigsworth for delinquent Impact Fees
pursuant to Resolution No. 09-114.
BACKGROUND:
St. Lucie County has adopted ordinances establishing impact fees so as to assure that
new development bears a proportionate share of the cost of capital expenditures necessary
to provide public buildings, roads and parks in St. Lucie County. On September 6, 2005, the
Board of County Commissioners approved Ordinance No. 05-030 which provided for an
alternative method for collection of impact fees for public buildings, roads and parks.
The alternative collection mechanism provided for the County to serve an Impact Fee
Statement notice upon the Fee Payer. If the impact fees were not paid and became
delinquent, the County served a Notice of Lien upon the Fee Payer and the Owner. The
Notice of Lien advised that upon failure to pay the impact fees, the County would record a
Claim of Lien with the Clerk of the Circuit Court. Once recorded, the Claim of Lien
constituted a lien against the property.
On February 3, 2009, the Board of County Commissioners granted permission for the
County Attorney to file suit to foreclose said lien(s). It has been requested by Fee Payers
to enter into a payment plan to pay the unpaid principal balance, accrued interest, late
charges and other default -related costs recoverable under the terms of the Lien.
i°
AGENDA REQUEST
COUNTY
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TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. '! -6 Z
DATE: October 13, 2009
REGULAR[]
PUBLIC HEARING []
CONSENT [XX]
PRESENTED BY:
Katherine MacKenzie -Smith
Assistant County Attorney
SUBJECT: Authorization to Enter into an Impact Fee Payment Agreement
with Norman and Ophelia McDaniels for Delinquent Impact
Fees pursuant to Resolution No. 09-114
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
See attached memorandum
RECOMMENDATION: Staff recommends that the Board approve the attached
Impact Fee Payment Agreement with Norman and Ophelia
McDaniels and authorize the Chair to sign the Agreement as
drafted by the County Attorney's office.
COMMISSION ACTION:
[� APPROVED [ ] DENIED
[ ]OTHER:
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
County Attorney: Management & Bud Purchasing: _
Daniel S. McIntyre
Originating Dept. Public Works Di KCounty Eng.
Christo h L ange
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Mackenzie -Smith, Assistant County Attorney
C.A. NO: 09-1257
DATE: September 28, 2009
SUBJECT: Authorization to enter into an Impact Fee Payment Agreement with
Norman and Ophelia McDaniels for delinquent Impact Fees pursuant
to Resolution No. 09-114.
BACKGROUND:
St. Lucie County has adopted ordinances establishing impact fees so as to assure that new
development bears a proportionate share of the cost of capital expenditures necessary to provide
public buildings, roads and parks in St. Lucie County. On September 6, 2005, the Board of County
Commissioners approved Ordinance No. 05-030 which provided for an alternative method for
collection of impact fees for public buildings, roads and parks.
The alternative collection mechanism provided for the County to serve an Impact Fee
Statement notice upon the Fee Payer. If the impact fees were not paid and became delinquent,
the County served a Notice of Lien upon the Fee Payer and the Owner. The Notice of Lien advised
that upon failure to pay the impact fees, the County would record a Claim of Lien with the Clerk of
the Circuit Court. Once recorded, the Claim of Lien constituted a lien against the property.
On February 3, 2009, the Board of County Commissioners granted permission for the
County Attorney to file suit to foreclose said lien(s). It has been requested by Fee Payers to enter
into a payment plan to pay the unpaid principal balance, accrued interest, late charges and other
default -related costs recoverable under the terms of the Lien.
Resolution No. 09-114 allows the Board of County Commissioners to enter into a payment
plan with the delinquent fee payer. Such payment schedule shall be inconformity with the following
guidelines:
A) The terms of the Payment Schedule must be included within a binding Agreement
between St. Lucie County and the Fee Payer.
B) The Fee Payer shall agree to pay equal monthly payments for a term not to exceed
18 months beginning the month following execution of the Agreement. Payments
shall be calculated on a calendar day basis, until paid in full, using the total impact
fees, plus the delinquency fee and interest set at the statutory rate for final
judgments. An amortization table shall be attached to the Agreement.
C
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AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B-3
Date: October 13, 2009
Regular [ ]
Public Hearing[ ]
Consent [X ]
PRESENTED BY:
Heather Young
Assistant County Attorney
SUBJECT: Treasure Coast Education, Research and Development Authority - OF/IFAS Weather
Station Site Memorandum of Understanding
BACKGROUND: See C.A. No. 09-1205
FUNDS AVAIL.(State type & No. of transaction or N/A): N/A
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the proposed
Memorandum of Understanding for the relocation of the OF/IFAS Weather Station, and authorize
the Chair to sign the Memorandum of Understanding.
COMMISSION ACTION:
APPROVED [ ] DENIED
[ ] OTHER: Approved 5-0
7
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County Attorney:
Daniel 5. McIntyre
Originating Dept.:
CONCURRENCE:
Faye W. Outlaw, M.P.A.
County Administrator
Coordination/Signatures
Mgt. d Budget: Purchasing:
Other: Other:
Finance (Check for Copy only, if applicable):
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather Young, Assistant County Attorney
C.A. NO: 09-1205
DATE: September 21, 2009
SUBJECT: Treasure Coast Education, Research and Development Authority -
UF/IFAS Weather Station Site Memorandum of Understanding
BACKGROUND:
Attached to this memorandum is a copy of a proposed Memorandum of
Understanding ("MOU") with the University of Florida Board of Trustees, the Treasure
Coast Agricultural Research Foundation, Inc., the Treasure Coast Education, Research, and
Development Authority ("Authority") for the relocation of the OF/IFAS Weather Station
Site adjacent to the Treasure Coast Research Park. In 1949; the County and the Board of
Trustees entered into a lease agreement for certain property including the Weather
Station Site. In 1996, the Board of Trustees assigned its interest in the lease to the
Foundation. The Foundation has in turn subleased the Weather Station site to the
University of Florida and IFAS. In conjunction with the development of the Treasure
Coast Research Park, the MOU provides for the OF/IFAS to relocate the Weather
Station at such time as they obtain sufficient funding for the project which is currently
estimated to be one hundred twenty thousand and 00/100 dollars ($120,000.00). Upon
relocation of the Weather Station, the parties will terminate the related subleases and
the Board and the Authority will amend their lease to add the former Weather Station
site to the leased premises.
RECOMMENDATION/CONCLUSION :
Staff recommends the Board of County Commissioners approve the proposed
Memorandum of Understanding for the relocation of the OF/IFAS Weather Station, and
authorize the Chair to sign the Memorandum of Understanding.
Respectfully submitted,
T'
Heather Young
Assistant County Attorney
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT.): County Attorney
SUBJECT: Fort Pierce Utilities Authority
10' x 110' Utility Easement
Administration Building
Parcel I.D. No. 2416-504-0770-000-8
ITEM NO. VI-B4
DATE: October 13, 2009
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [xx]
PRESENTED BY:
Jo Ann Riley
Property Acquisition Manager
BACKGROUND: Please see an attached memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION:
Staff recommends that the Board approve the Utility Easement in favor of Fort Pierce Utilities
Authority, authorize the Chair to execute the Easement and direct staff to record the Easement in
the Public Records of St. Lucie County, Florida.
COMMISSION ACTION:
[ APPROVED [ ] DENIED
[ J OTHER:
Approved S-O
[XX] County Attorney:
Daniel 5. McIntyre
[XX] Originating Dept.: 'r1�
JoAnn Riley
Review and Approvals
[ ] Environmental Resources:
[ ] Road & Bridge:
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
5:\ACQ\WP\JoAnn\Easements\Administration Building\FPUA Easement Agenda Request.wpd
R6�--
[XX] Central Service
Roger Shinn/Don McLam
[ ] Parks & Recreation:
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: JoAnn Riley, Property Acquisition Manager
DATE: October 13, 2009
SUBJECT: Fort Pierce Utilities Authority
10' x 110' Utility Easement
Administration Building
Parcel I.D. No. 2416-504-0770-000-8
BACKGROUND:
Fort Pierce Utilities Authority (FPUA) has requested a Utility Easement for the Lawnwood
Substation Project at the Northeast corner of South 251h Street and Rhode Island Avenue.
During the installation of a 6" conduit within the South 251h Street right-of-way FPUA
discovered.AT&T and Comcast had underground facilities. To install the conduit FPUA has
requested a 10' x 110' Utility Easement as shown on the attached sketch and legal description.
The County Surveyor has reviewed and approved the sketch and legal description. Central
Services has no objections to the proposed Utility Easement.
RECOMMENDATION:
Staff recommends that the Board approve the Utility Easement in favor of Fort Pierce Utilities
Authority, authorize the Chair to execute the Easement and direct staff to record the Easement
in the Public Records of St. Lucie County, Florida.
Respectfully submitted,
^s
'JoAnn Riley
Property Acquisition Manager
5:\ACQ\WP\JoAnn\Easements\Administration Building\FPUA Easement Agenda Memo.wpd
1W
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-135
DATE: October 13, 2009
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [ x ]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Heather Sperrazza Lueke
Assistant County Attorney
SUBJECT: Interlocal Agreements for Court Administration and
Guardian Ad Litem Funding
BACKGROUND: See CA09-1292
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION: Staff recommends the Board approve the Interlocal
. Agreements
COMMISSION ACTION: CONCURRENCE:
[X] APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
[X] County Attorney: [ ]Management & Budget: [ ]Purchasing:
[ ] Road & Bridge.: L ({,� Parks & Recreation Director [ ] Solid Waste Mgr
[ ]Finance:(check for copy only, if applicable)
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather Sperrazza Lueke, Assistant County Attorney
C.A. NO: 09-1292
DATE: October 13, 2009
SUBJECT: Interlocal Agreements Regarding Court and Guardian Ad
Litem Funding
BACKGROUND:
Since 1989, St. Lucie County has had an Interlocal Agreement with
Okeechobee County, Indian River County, Martin County, the Chief Judge for the
19th Circuit, and the Clerk of the Circuit Court for St. Lucie County regarding funding
for personnel necessary for the proper and efficient functioning of the circuit and
county courts. The Agreement sets out the procedures wherein expenditures are
prorated by population among the four counties in the circuit. Starting in 2008,
staff for each party worked together to draft a new Interlocal which more accurately
reflects the procedures used by staff. In addition, Florida Statute now requires that
counties pay for certain costs associated with the Guardian Ad Litem program and
staff recommends approval of an additional Interlocal which sets out procedures for
expenditures to that program.
The Chief Judge, the Clerk of the Circuit Court, and the Boards of County
Commissioners for Okeechobee and Indian River Counties.have approved both
Interlocals. Martin County is scheduled to vote on them this month.
RECOMMENDATION/CONCLUSION:
Staff recommends approval of the Interlocal Agreements on Court
and Guardian Ad Litem funding.
Respectfully submitted,
Heather Sper za ke
Assistant Co ty At rney
�ou�v-ry
F L O R I D A
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B-6
DATE: October 13, 2009
REGULAR []
PUBLIC HEARING []
CONSENT [XX]
PRESENTED BY:
Daniel 5, McIntyre
SUBJECT: Allied New Technologies - Second Amendment to October 4,
2007 Road Improvement Agreement; First Amendment to
November 6, 2007 Escrow Agreement
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
See attached memorandum
RECOMMENDATION: Staff recommends that the Board approve the Second
Amendment to the October 4, 2007 Road Improvement
Agreement and the First Amendment to the November 6, 2007
Escrow Agreement and authorize the Chair to sign the Second
Amendment and the First Amendment
COMMISSION ACTION:
b} APPROVED [ ] DENIED
[ ] OTHER: Approved 5-0
County Attorney:
Daniel 5. McIntyre
Originating Dept.
Finance: (Check for copy only, if applicable)
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
Management & Budget Purchasing:
Public Works Dir: County Eng.:
Eff. 5/96
- - - AGENDA REQUES6- -1, - -0 M 0, T
Wi
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B-7
Date: October 13, 2009
Regular [ ]
Public Hearing[ J
Consent [X ]
PRESENTED BY:
Heather Young
Assistant County Attorney
SUBJECT: FBO Fort Pierce, L.L.C. - Approval of Financing by Florida Development Finance
Corporation (FDFC) pursuant to Resolution No. 09-0301, and Consent to Assignment of Lease from
Volo Holdings Fort Pierce, L.L.C. to FBO Fort Pierce, L.L.C.
BACKGROUND: See C.A. No. 09-1302
FUNDS AVAIL.(State type & No. of transaction or N/A): N/A
RECOMMENDATION: Staff recommends the Board of County Commissioners approve Resolution
No. 09-0301 and consent to the assignment of the lease agreement with Volo Holdings Fort Pierce,
L.L.C. to FBO Fort Pierce, L.L.C., and authorize the Chair to sign the necessary documents, subject
to approval as to legal form and correctness by the County Attorney.
COMMISSION ACTION:
APPROVED [ ] DENIED
[ ] OTHER: Approved 5-0
CONCURRENCE:
Faye W. Outlaw, M.P.A.
County Administrator
Coordination/Signatures
County Attorney: '` Mgt. & Budget: Purchasing:
Daniel 5. McIntyre
Originating Dept. -"—�' Other : Other
Diana Lewis
incnce (Check for Copy only, if applicable):
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather Young, Assistant County Attorney
C.A. NO: 09-1302
DATE: October 5, 2009
SUBJECT: FBO Fort Pierce, L.L.C. - Approval of Financing by Florida Development
Finance Corporation (FDFC) pursuant to Resolution No. 09-0301 and Consent
to Assignment of Lease from Volo Holdings Fort Pierce, L.L.C. to FBO Fort
Pierce, L.L.C.
BACKGROUND:
On April 24, 2007, the Board of County Commissioners consented to the assignment
of the fixed base operator lease agreement with B & E Houck Enterprises, Inc. to Volo
Holdings Fort Pierce, L.L.C. On November 27, 2007, the Board adopted Resolution No. 07-
0378 which authorized the issuance of not to exceed $37,500,000.000 of industrial
revenue bonds by the Florida Development Finance Corporation (FDFC) to. finance the
acquisition, construction and improvement of the leased premises by Volo and approve an
interlocal agreement between the County and FDFC in conjunction with the issuance of the
bonds. As set forth in the attached letter from Airport Property Partners, L.L.C., Volo
now intends to sell the business and leasehold to FBO Fort Pierce, L.L.C. A copy of a
proposed Consent Agreement providing the County's consent to the assignment of the lease
to FBO Fort Pierce, L.L.C. is also attached. The Consent Agreement appears acceptable as
to legal form and correctness.
FBO Fort Pierce, L.L.C. intends to finance the purchase and further improvements
to the leasehold with revenue bonds issued by the FDFC in an amount not to exceed
$16,000,000.00. Attached to this memorandum is a copy of proposed Resolution No. 09-
301 which authorizes FDFC to issue the bonds. The resolution has been reviewed and
approved as to legal form and correctness by the County's bond counsel. A project
summary from the FDFC is also attached.
RECOMMENDATION/CONCLUSION:
Staff recommends the Board of County Commissioners approve Resolution No. 09-
0301 and approve the Consent Agreement for the assignment of the lease agreement with
Volo Holdings Fort Pierce, L.L.C. to FBO Fort Pierce, L.L.C., and authorize the Chair to sign
the necessary documents, subject to approval as to legal form and correctness by the
County Attorney.
AGENDA REQUEST
Hemp
C'Ou"T
,
TO: BOARD OF COUNTY COMMISSIONERS
ITEM NO. VI-138 Addition
DATE: October 13, 2009
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [ x ]
PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Heather Sperrazza Lueke
Assistant County Attorney
SUBJECT: Facilities Use Agreement with the SLC Health
Department
BACKGROUND: See CA09-1328
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION: Staff recommends the Board approve the Facilities Use
Agreement . with the St. Lucie County Health
Department
COMMISSION ACTION: CONCURRENCE:
[ APPROVED [ ] DENIED
[ ] OTHER: Approved 5-0
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
[X] County Attorney: / [ ]Management & Budget: ( ]Purchasing:
[ ] Road & Bridge.: ) Parks & Recreation Director [ ] Solid Waste Mgr
[ ]Finance: (check for copy only, if applicable)
It ITEM NO. VI-C1
COUNTY
F L O R I D A ,
DATE:
AGENDA REQUEST REGULAR
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Public Works, Road & Bridge Division
SUBJECT: Bid waiver and sole source determination
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
10/13/09
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
PRESENTED BY(-a—�-
Donald Pauley
Road & Bridge Manager
PREVIOUS ACTION: October 12, 2004 — BOCC approved bid waiver and sole source
October 4, 2005 — BOCC approved bid waiver and sole source
September 26, 2006 — BOCC approved bid waiver and sole source
September 25, 2007 — BOCC approved bid waiver and sole source
September 23, 2008 — BOCC approved bid waiver and sole source
July 7, 2009 — BOCC approved bid waiver and sole source
RECOMMENDATION: Board approval of the bid waiver and sole source determination for service and the
purchase of parts to the following companies: Kelly Tractor for Caterpillar, Flagler
Equipment Company for Volvo and Samsung, Menzi USA for Menzi Muck
equipment, Econolite Control Products for Traffic signal equipment and Great
Southern Equipment for Gradall and authorization for the Chair to sign contracts
as approved by the County Attorney.
COMMISSION ACTION:
(� APPROVED ( ) DENIED
( ) OTHER Approved 5-0
County Attorney (X )
Originating Dept. (X )
Coordination/Si-gnatures
Daniel S. Mclntrye
kl� IP.
Ponald Pauley
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
OMB Director
Budget Analyst
Public Works
0 Marie Gouin
Tawonna Johnson
cX)$
Don West
T
COUNTY
F
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TO: Board of County Commissioners
Public Works Department
Road & Bridge Division
MEMORANDUM
THROUGH: Don West, Director
FROM: Donald Pauley, Road & Bridge Manager
DATE: October 13, 2009
SUBJECT: Bid waiver and sole source determination.
ITEM NO. VI-C1
Background:
The St. Lucie County Road & Bridge owns and operates equipment from vendors that are either
proprietary or has protected territories from their respective manufacturers. Kelly Tractor for
Caterpillar, Flagler Equipment Company for Volvo and Samsung, Menzi USA for Menzi Muck,
Econolite Control Products for Traffic signal equipment and Great Southern Equipment for Gradall,
are the vendors that the Road & Bridge Division utilizes. All of the parts for the equipment are only
available from the dealers of the equipment. Service almost always has to be done by the dealer
because of their expertise.
As per Section 5.5; Paragraph a, (4) of the Purchasing Manual this request is for service contracts for
maintenance, repairing, or servicing of existing equipment owned by the County.
Recommendation:
Board approval of the bid waiver and sole source determination for service and the purchase of parts
to the following companies: Kelly Tractor for Caterpillar, Flagler Equipment Company for Volvo and
Samsung, Menzi USA for Menzi, Econolite Control Products for Traffic signal equipment and Great
Southern Equipment for Gradall and authorization for the Chair to sign contracts as approved by the
County Attorney.
DBP:dds
COUNTY
F
LORI
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TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Parks and Recreation, Tradition Field
ITEM NO. VI-D1
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (x)
PRESENTED BY:
Guy D. Medor
Parks Manager
Waiver of Facility Rental Fees for Core Communities Port St. Lucie Fall Festival
See attached memorandum.
N/A
October 14, 2008 - BOCC waived $5,916.08 in facility rental fees for the 2008
Fall Festival.
RECOMMENDATION: Board approval to waive $4,313.25 in facility rental fees for Core Communities
Port St. Lucie Fall Festival at Tradition Field as outlined in the agenda
memorandum.
COMMISSION ACTION:
(�) APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney (X) t ( )
Daniel McIntyre
Originating Dept. (X) JAI --
Debra Brisson
(Name)
(Name)
ao,
Parks and Recreation
MEMORANDUM
TO: Board of County Commissi n�eerrs
THROUGH: Debra Brisson, Director
FROM: Guy D. Medor, P
DATE: October 13, 2009
SUBJECT: Waiver of Facility Rental Fees for Core Communities Port St. Lucie Fall Festival
ITEM NO. VI-D1
Background:
In 2001, Core Communities, formerly known as St Lucie West Development Corp., donated the
property for the South County Regional Stadium. Per the terms of the agreement, Core
Communities can utilize the stadium for events at no charge, subject to priority use by the County,
City of Port St. Lucie, and the School Board. In an effort to protect the turf at South County Stadium
from the damage a large festival could potentially cause, staff requested that Core Communities
utilize the grass parking lot in front of Tradition Field for their Fall Festival. Because the agreement
with Core Communities does not provide a waiver of facility rental fees for Tradition Field, Board
approval is required.
Attached is a letter from Ms. Jane Rowley, Core Communities Director of Community Relations,
requesting the use of Tradition Field's grass parking lot for the 9th Annual Port St. Lucie Fall Festival
from October 28 - November 1, 2009. As stated, profits from the festival are donated to local
charitable organizations. Core Communities has agreed to cover the County's staffing costs
estimated at $537.50.
Recommendation:
Board approval to waive $4,313.25 in facility rental fees for Core Communities Port St. Lucie Fall
Festival at Tradition Field as outlined in this agenda memorandum.
ITEM NO. VI-D2
= DATE: 10/13/09
iCOUNTY
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT (X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Debra Brisson
SUBMITTED BY: Parks and Recreation, Administration Director
SUBJECT: Budget Resolution 09-288 - Lawnwood and South County Regional Stadiums
Revenue and Expense
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Budget Resolution 09-288, allocating $110,000 in revenues and
$110,000 in expenses for Lawnwood and South County Regional Stadiums as
outlined in the agenda memorandum and authorization for the Chair to sign
documents as approved by the County Attorney.
COMMISSION ACTION:
(� APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
CoordinationlSignatures
OMB Director
County Attorney (x) Budget Analyst
Daniel McIntyre
Originating Dept. ( x ) p-
Debra Brisson
(x)zm� /-4p
Marie Gouin
Patty Marston 4Q;ae
(Name)
COUNTY ,
F LORI D A
Parks and Recreation
MEMORANDUM
TO: Board of County Commissioners
FROM: Debra Brisson, Parks and Recreation Director
DATE: October 13, 2009
SUBJECT: Budget Resolution 09-288, Lawnwood and South County Regional Stadiums Revenue
and Expense
ITEM NO. VI-D2
Background:
On August 25, 2009, the Board of County Commissioners approved an Interlocal Agreement with the
School Board of St. Lucie County for use of Lawnwood and South County Regional Stadiums. The
agreement requires the School Board to pay the County a minimum of $50,000 and up to a total of
$110,000 annually for maintenance and repairs to the stadiums from School Board capital funds. On
9/30/09 the County received a payment of $50,000 from the School Board. In return, the County
agrees to pay up to $110,000 in gate receipt revenue to the School Board to fund their athletic
programs. Budget Resolution 09-288 budgets $110,000 in revenues and $110,000 in expenses to the
appropriate accounts in accordance with the agreement.
Recommendation:
Board approval of Budget Resolution 09-288, allocating $110,000 in revenues and $110,000 in
expenses for Lawnwood and South County Regional Stadiums as outlined in this agenda
memorandum and authorization for the Chair to sign documents as approved by the County Attorney.
ITEM NO. VI-D3
DATE: 10/13/09
';COUNTY
• I D A AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Guy D. Medor
SUBMITTED BY: Parks and Recreation, Tradition Field Parks Manager
SUBJECT: Capital Improvement Projects at Tradition Field
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 362-75201-563000-700 Tradition Field - Infrastructure
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of the request from Sterling Facility Services, L.L.C. to
complete the FY 09/10 capital improvement projects in the amount of
$67,870.02 as outlined in the agenda memorandum.
COMMISSION ACTION:
(x) APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB Director
County Attorney (X) Budget Analyst
Daniel McIntyre
Originating Dept. (X)
4-11
Debra Brisson
Purchasing
(X)
Marie Gouin
Robert O'Sullivan
Parks and Recreation
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Debra Brisson, Director (
R/
FROM: Guy D. Me , a
DATE: October 13, 2009
SUBJECT: Capital Improvement Projects at Tradition Field
ITEM NO. VI-D3
Background:
On August 1, 2003, St. Lucie County entered into a Facilities Use Agreement for the St. Lucie
Sports Complex with Sterling Facility Services (SFS), owners of the New York Mets major and
minor league baseball teams. Per the terms of the agreement, $160,423 of Tourist Development
Tax is to be allocated annually through 2018 for capital improvements acceptable to SFS at
Tradition Field. Since 2006, in an effort to expedite the improvements, the BOCC has approved the
list of capital improvements and authorized SFS to manage the projects on a reimbursable basis
upon submittal of substantiating documents.
Below is a list of SFS's proposed capital improvement projects for FY 09/10 totaling $67,870.02.
a.
Refrigeration system for terrace Tiki Bar
$
6,475.68
b.
Shade Structures over bleachers on field # 7
$ 10,800.00
c.
Phone lines for credit card machines — left field terrace
$
1,171.80
d.
Media room counter/cabinet and water line
$
2,939.76
e.
Electrical Wiring for concourse
$
2,500.00
f.
Ice maker for concourse vending room
$
6,630.12
g.
Wind barrier/hockey glass on open air suites
$ 33,960.60
h.
Food warmers — Minor League cafeteria
$
3,392.06
Currently, $160,845.86 is available in Tradition Field Infrastructure account no. 362-75201-563000-
700, for the improvements.
Previous Action:
November 14, 2006 - BOCC approved SFS' Tradition Field capital improvement projects at a cost
not to exceed the available balance of $100,164.
January 15, 2008 - BOCC approved SFS' Tradition Field capital improvement projects at a cost not
to exceed the available balance of $257,000.
November 25, 2008 - BOCC approved SFS' Tradition Field capital improvement projects at a cost
not to exceed the available balance of $176,925.
Recommendation:
Board approval of the request from Sterling Facility Services, L.L.C. to complete the FY 09/10
capital improvement projects in the amount of $67,870.02 as outlined in this agenda memorandum.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Growth Management Department
SUBJECT: Impact fee methodology update
BACKGROUND: See attached memorandum.
ITEM NO. VI -El
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
PRESENTED BY:
Mark Satterlee, AICPTU
Director
FUNDS AVAILABLE: 102-15101-531000-100 (Unincorporated Services Fund), Growth Management
Administration- Professional Services (pending BOCC approval)
PREVIOUS ACTION:
May 19, 2008 — Letter of agreement approved by the County Administrator for
$12,800 with completion by 6/15/08
September 24, 2008 — Amendment to agreement approved by the County
Administrator for extension of services through 12/31/08 and increase of
$10, 000
RECOMMENDATION: Board approval of the third amendment to agreement with James C. Nicholas,
PhD to extend the agreement to December 31, 2009 and increase the contract
amount by $5,000, as outlined in the agenda memorandum. Request
authorization for the Chair to sign documents as approved by the County
Attorney.
COMMISSION ACTION:
( APPROVED ( ) DENIED
( ) OTHER Approved S-O
ro,
County Attorney ( X)
County Engineer ( )
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Surveyor
Daniel S. McIntyre
Michael Powley
Purchasing ( X)�
Melissa Simberland
Originating Dept. ( ) Itz
Mark Satterlee
Ron Harris
ERD ( )
Karen Smit
OMB (X) (I�
TovonnaJohnson
si-Am_a-.9Growth Management Department
t~ L Q R t D A
MEMORANDUM
TO: Board of County Commissioners
FROM: Mark Satterlee, AICP, Growth Management Director
THROUGH: Michael Brillhart, AICP, Capital Improvements Planne�AV
DATE: October 13, 2009
SUBJECT: Impact fee methodology update
ITEM NO. VI -El
Background:
In 1986, the County adopted road impact fees; park & recreation, public buildings, law
enforcement, fire protection, public libraries and public education impact fees followed later. These
impact fees were all calculated utilizing the consumption based approach. This approach (also
known as ("standards based") calculates impact fees based on the value of public infrastructure
consumed per unit of land use.
During 2007-2008, the County considered moving from the general consumption approach of
impact fees to a more specific improvements based approach. An improvements based approach
(also known as "needs based") charges new development based on a specific set of capital
improvement projects.
This approach failed to receive the support of the Local Planning Agency. Therefore, the roads,
parks & recreation and public buildings impact fees were prepared with an updated consumption
based methodology by James C. Nicholas, PhD.
The additional public hearings required to adopt this methodology were not included on the original
letter of agreement.
Recommendation
Board approval of the third amendment to agreement with James C. Nicholas, PhD to extend the
agreement to December 31, 2009 and increase the contract amount by $5,000, as outlined in the
agenda memorandum. Request authorization for the Chair to sign documents as approved by the
County Attorney.
IMP
COUNTY
F
L
A
R
I D A
AGENDA REQUEST
ITEM NO. VI-E2
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT
(X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Michael Brillhart A6
SUBMITTED BY: Growth Management Department Capital Improvements Manager
SUBJECT: Annual update to the Comprehensive Plan Capital Improvements Element (CIE)
for FY 2009/10 - FY 2013/14.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board authorization to advertise proposed Ordinance 09-029 updating the Capital
Improvements Element for FY 2009/10 - FY 2013/14 at a public hearing before
the Board of County Commissioners on November 3, 2009, beginning at 6:00 p.m.
or as soon thereafter as possible.
COMMISSION ACTION:
�Q APPROVED ( ) DENIED
( ) OTHER Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney ( ) 2. OMB Director
Budget Analyst
Daniel S. McIntyre
County Engineer ( ) V'� ` Parks & Rec.
Mi hael Nowley
Originating Dept. ( ) Mark Satterlee Other
Marie Gouin
Robert O'Sullivan
Debra Brisson
COUNTY
F
L
O
R
l D A
TO: Board of County Commissioners
Growth Management
MEMORANDUM
THROUGH: Mark Satterlee, Growth Management Director
FROM: Michael Brillhart, Capital Improvements Manager��
DATE: October 13, 2009
SUBJECT: Annual Update to the Comprehensive Plan Capital Improvements Element (CIE)
for FY 2009/10 — FY 2013/14
ITEM NO. VI-E2
Background:
In 1990, the Board of County Commissioners enacted Ordinance No. 90-01, adopting the St. Lucie
County Comprehensive Plan, Capital Improvements Element (CIE). Chapter 163.3177(3)(a)(6)(b)l,
F.S. requires an annual update to the Capital Improvements Element.
The procedure for updating the CIE is through a plan amendment that requires only one adoption
public hearing with the Board of County Commissioners and is exempt from the two Comprehensive
Plan amendment cycle administered by the State Department of Community Affairs (DCA).
Attached to this memorandum is a copy of proposed Ordinance No. 09-029 which would amend the
St. Lucie County Comprehensive Plan, Capital Improvements Element for FY 2009/10 — FY 2013/14
as required by Chapter 163.3177(3)(a)(6)(b)l, F.S. of the Florida State Statues.
Previous Action:
November 25, 2008 — BOCC adopted Ordinance No. 08-036 amending the comprehensive plan
Capital Improvements Element for FY 2008/09 — FY 2012/13 in consideration of the annual update
requirement.
April 28, 2009 - BOCC adopted Ordinance No. 09-015 amending Ordinance 08-036 and the
accompanying CIE update through substantive changes in the revised "Revenue Sources" table
shown on page 12 of the update based upon final revisions to the State 5-Year Transportation Work
Program during FY 2008/09 — FY 2012/13.
Recommendation:
Board authorization to advertise proposed Ordinance 09-029 updating the Capital Improvements
Element for FY 2009/10 — FY 2013/14 at a public hearing before the Board of County Commissioners
on November 3, 2009, beginning at 6:00 p.m. or as soon thereafter as possible.
ITEM NO. VI-171
AGENDA REQUEST
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT M
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED B&YjJack T. Southa
SUBMITTED BY: Public Safety Public Safety Director
SUBJECT: County Emergency Management Preparedness and Assistance Trust Fund
Program Base Grant (EMPA).
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001515-2510-331233-200 Department of Homeland Security (EMPA)
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of State of Florida, Division of Emergency Management
Agreement #10-BG-25-10-66-01 in the amount of $105,806 less $3,082.00 for
recurring charges for satellite communication service and authorization for the
Chair to sign the agreement as approved by the County Attorney.
Also, Board approval of Budget Resolution No. 09-287.
COMMISSION ACTION:
�yQ APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
Coordination/S is n atu res
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator`
County Attorney ()c ) OMB Director (Y-)
0 T-1 Budget Analyst r%
aniel McIntyre Ll Patty Marston
.3•,,y are ouin
Originating Dept. ( ) ERD ( )
Jack T. Southard
(Name)
ki
AGENDA REQUEST
ITEM NO. VI-F2
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY.
Jack T. Southar ``
SUBMITTED BY: Public Safety Public Safety Director
SUBJECT: Second Amendment to the SchenkelShultz Contract No. C06-08-446
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 316-1930-563000-2615 - EOC Construction Funds
PREVIOUS ACTION: Oct. 10, 2006 - Board approved contract with SchenkelShultz for architectural
services for the new Emergency Operations Center.
May 6, 2008 - Board approved First Amendment to increase contract by
$4, 339.00.
RECOMMENDATION: Board approval of the Second Amendment to the SchenkelShultz contract No.
C06-08-446 and authorization for the Chair to sign documents as approved by the
County Attorney. Also, Board approval of Budget Amendment No. 10-002.
COMMISSION ACTION: CONCURRENCE:
(-X) APPROVED ( ) DENIED
( ) OTHER
Approved 5-o Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney (X) OMB Director
06.-4.,. OsF► Budget Analyst
Dan McIntyre
Originating Dept. ( )
(Name)
(X) l X-�o 1p
Patty Marston
Marie Gouin
(Name)
N
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Public Safety
Ethernet Time Server for the 911 Center
See attached memorandum.
ITEM NO. VI-F3
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASWD ( )
CONSENT (X)
PRESENTEDV
Jack T. South
Public Safety
001430-2120-564000-200 - 911 Phone System Grant - Interest
June 12, 2008 - Board accepted a $1,019,393.06 grant from the State for the
purchase of a new phone system for the new 911 Center.
RECOMMENDATION: Board approval of the purchase of an Ethernet Time Server for the 911 Center in
the amount of $1,500.00 and authorization for the Chair to sign documents as
approved by the County Attorney. Also, approve Budget Resolution No. 09-290
and Equipment Request No. EQ10-014.
COMMISSION ACTION: CONCURRENCE:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney (X) OMB Director ( X )
%& AOC&'&► Budget Analyst -64"" A"k---1
Dan McIntyre 4&vgPatty Marston
K�--Yam Marie Gouin
Originating Dept. ( ) ( )
(Name) (Name)
ITEM NO. VI-G
y! DATE: 10/13/09
'COUNTY
LORI , AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BYy
Diana D.
SUBMITTED BY: Airport Airport Director
SUBJECT: Resolution No. 09-294, Florida Department Transportation (FDOT) Joint
Participation Agreement (JPA), Taxiway A and B Rehabilitation
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: Pending BOCC approval.
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of Resolution No. 09-294 accepting the FDOT Joint Participation
Agreement in the amount of $71,250 for the Taxiway A and B Rehabilitation
project, and authorization for the Chair to sign the document as approved by the
County Attorney.
COMMISSION ACTION:
(xj APPROVED ( ) DENIED
( ) OTHER
Approved 5-o
Coordination/Sianatures
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
County Attorney (-,) OMB Director (�%) ���
l h Budget AnalystM1M
4
BiMei Mcin" Marie Gouin
Heather Young 'rawr►na i p hnsbn
Originating Dept. ( ) ERD ( )
(Name)
(Name)
M"
AGENDA REQUEST
ITEM NO. VI-H I
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT W
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Faye W. Outlaw, M. P.A.
SUBMITTED BY: Administration County Administrator
SUBJECT: Economic Development Council Fourth Quarter Invoice
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: 001-1515-582000-100 - Aid to Private Organization $50,000
666-1515-582000-100 - Aid to Private Organization $12,500
PREVIOUS ACTION: See attached memorandum
RECOMMENDATION: Board acceptance of the Fourth Quarter Report from EDC as fulfilling the
requirements of the Contract and authorization for disbursing payment in the
amount of $62,500 towards the matching grant.
COMMISSION ACTION:
(X) APPROVED
( ) OTHER
( ) DENIED
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, M. P.A.
County Administrator
Coordination/Signatures
County Attorney ( ) OMB Director ( )
Budget Analyst
Daniel McIntyre
Originating Dept. ERD ( )
e W. Outlaw,
M.P.A.
mmk k
Marie Gouin
Patty Marston
(Name)
ow
COUNTY ADMINISTRATION
MEMORANDUM
TO: Board of County Commissioners
FROM: Faye W. ,
County Administrator
DATE: October 13, 2009
RE: Economic Development Council —Accepting the Fourth Quarter Report and
Authorizing Matching Grant Funds Payment
ITEM NO: VI-H
BACKGROUND
The Board of County Commissioners entered into a contract on October 14, 2008 (C08-10-
594) agreeing to disburse a grant, in the amount of $150,000, to the Economic
Development Council of St. Lucie County for FY 2008-2009.
On January 6, 2009, the Board agreed to amend Contract 08-10-594 increasing the
amount to $250,000. The increase was made with the understanding that prior to any
quarterly payment of $62,500, EDC would provide St. Lucie County quarterly interim
reports showing that the goals and objectives have been met, as outlined in the Contract.
Therefore, attached is a copy of the Fourth Quarter Activities Report, as well as an invoice
in the amount of $62,500.
RECOMMENDATION
Staff recommends acceptance of the Fourth Quarter Activities Report from the Economic
Development Council of St. Lucie County, and authorization for disbursing payment in the
amount of $62,500 toward the matching grant.
FWOfjdp 09-090
c: Lee Ann Lowery, Assistant County Administrator
Dan McIntyre, County Attorney
Marie Gouin, Management and Budget Director
Attachments
1
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Administration/Tourism
ITEM NO. VI-H2
DATE: 10/13/09
REGULAR
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
PRESENTED BY:
Charlotte Lombard
Tourism Development Manager
2009 / 2010 Contracts for the Treasure Coast Sports Commission
See attached memorandum.
FUNDS AVAILABLE: 611-5210-582000-500 Aid to Private Organizations
001-5210-582000-500 Aid to Private Organizations
PREVIOUS ACTION: October 7, 2008 — Board approval of 2008 / 2009 contracts
September 22, 2009 — Board approval of $100,000 one time supplemental funding
RECOMMENDATION: Board approval of the 2009 / 2010 contracts for the Treasure Coast Sports
Commission in the amount of $250,000 and authorization for the Chair to sign the
contracts as prepared by the County Attorney.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER Approved 5-0
County Attorney ( )
Originating Dept. ( )
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB Director
JU D., 'l Budget Analyst
Dan McIntyre
(Name)
ERD ( )
i \ Jennifer Hill
(Name)
Administration/Tourism
MEMORANDUM
TO: Board of County Commissioners
THROUGH: County Administrator, Faye W. Outlaw, MPA
FROM: Charlotte Lombard (! y
Tourism
DATE: October 13, 2009
SUBJECT: Proposed 2009 / 2010 Contracts for the Treasure Coast Sports Commission
ITEM NO. VI-H2
Background:
The Treasure Coast Sports Commission (TCSC) has been promoting tourism in the County by
attracting sporting events that provide measurable economic impact to the County and the Treasure
Coast since 1999. At the July 1, 2009 Tourist Development Council (TDC) meeting, the TDC
recommended the approval of $150,000 of grant funding to the TCSC. These funds are generated by
the tourist tax.
In addition, the TDC requested the Board provide an additional $100,000 of one-time supplemental
funding from the general fund to the TCSC. The additional funds will fund bid fees and sponsorships
that will bring more sporting events to the County. The Board approved the one time supplemental
funding request at the Board meeting on Tuesday, September 22, 2009.
Total recommended funding to the TCSC for FY 2009 / 2010 is $250,000. Below is a breakdown of
the funding allocation:
$100,000 —Administrative costs (funded by the TDC)
150 000 — Bids fees and sponsorships (funded by the TDC and the BOCC)
$250,000 — Total
Recommendation
Board approval of the 2009 / 2010 contracts for the Treasure Coast Sports Commission in the amount
of $250,000 and authorize the Chair to sign the contract as prepared by the County Attorney.
C6UNTY
F
LORI
D A
_.
AGENDA REQUEST
ITEM NO. VI -II
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Leo J. Cordeiro
SUBMITTED BY: Solid Waste Director
SUBJECT: Bid waiver and sole source determination.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 401-3410-546000-300 Equipment Maintenance
PREVIOUS ACTION: October 12, 2004 - Board approved bid waiver and sole source.
October 4, 2005 - Board approved bid waiver and sole source.
September 26, 2006 - Board approved bid waiver and sole source.
September 25, 2007 - Board approved bid waiver and sole source.
September 23, 2008 - Board approved bid waiver and sole source.
(X)
RECOMMENDATION: Board approval of bid waiver and sole source determination for the purchase of
parts and service from Kelly Tractor for Caterpillar, Flagler Equipment for Volvo,
Sierra International Machinery for the balers and conveyors, Continental Biomass
Industries for the grinder and Lubo, USA, for the construction and demolition
recycling equipment. Authorization for Chair to execute contracts as approved by
the County Attorney.
COMMISSION ACTION:
Q� APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( )
(Name)
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB Director
Budget Analyst
Solid Waste ( ) Purchasing
(Name)
Marie Gouin
Tawonna Johnson
(X)r
Desiree Ciminio
Solid Waste Department
MEMORANDUM
TO: Board of County Commissioners
FROM: Leo J. Cordeiro A�
Solid Waste Director (t
DATE: 10/13/09
SUBJECT: Bid waiver and sole source declaration for the purchase of parts and service from various
vendors for Landfill equipment.
ITEM NO. VI -II
Background:
The St. Lucie County Landfill owns and operates equipment from vendors that are either
proprietary or has protected territories from their respective vendors: Kelly Tractor for
Caterpillar, Flagler Equipment Company for Volvo, Sierra International Machinery, LLC, for the
baler system, Continental Biomass Industries, Inc for the grinder and LUBO USA for the
construction and demolition recycling system are the vendors that the Solid Waste Department
utilizes. Most of the equipment has an extended warranty and the service is required to be
performed by the dealer.
As per Section 5.5; Paragraph a, (4), of the Purchasing Manual this request is for service
contracts for maintenance, repairing, or servicing of existing equipment owned by the County.
Additionally, as per Section 5.5; b attached is a memorandum of explanation for sole source
procurements approved by the Management and Budget/Purchasing Director. (Attachment A.)
Recommendation:
Board approval of bid waiver and sole source declaration for the purchase of parts and service
from Kelly Tractor for Caterpillar, Flagler Equipment for Volvo, Sierra International Machinery
for the balers and conveyors, Continental Biomass Industries for the grinder and Lubo, USA, for
the construction and demolition recycling equipment. Authorization for Chair to execute
contract as approved by the County Attorney.
LJC:dls
Attachment
"we
ITEM NO. VI -I
AGENDA REQUEST
DATE: 10/13/0S
REGULAR
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Leo J. Cordeir
SUBMITTED BY: Solid Waste Director 77
SUBJECT: Purchase of Equipment from City of Port St. Lucie.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: Budget Amendment BA10-001 moving funds from 401-3410-599300-300
Reserves to 401-3410-564000-300 Equipment & Machinery.
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of Equipment Request EQ10-015 and Budget Amendment BA10-
001. Additionally, Board authorization to purchase a used tractor and Litter Picker
from City of Port St. Lucie for a total purchase price of $20,000.
COMMISSION ACTION: CONCURRENCE:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
County Attorney ( )
Originating Dept. ( )
(Name)
(Name)
Coordination/Signatures
OMB Director
Budget Analyst
Purchasing
(X)
4 /
Marie Gouin
Tawonna Johnson
(X) VC c
'Tesiree Cimino
Solid Waste Department
MEMORANDUM
TO:
Board of County Commissioners
FROM:
Leo J. Cordeiro, Director o(/
Solid Waste
DATE:
10/13/09
SUBJECT:
Purchase of Equipment from City of Port St. Lucie.
ITEM NO.
VI-I2
Background:
Due to the nature of an active Landfill, litter from the hill or trucks is a constant maintenance issue. It
takes four day laborers and a supervisor at least four hours per week to pick up the litter on the 300+
acres of the Landfill, at a cost of approximately $28,000 per year.
The City of Port St. Lucie has a tractor and Litter Picker that is surplus to them and has been approved
by the City Council for sale. The City has allowed us to use the tractor and Litter Picker to see if it would
accomplish the job. The Litter Picker accomplished in two hours with one man what it took five people
four hours to do. Amortizing the cost of the equipment ($20,000) over five years, and the two hours
labor per week, it will cost $5,600 per year. If Board approved, the savings the first year would be
approximately $22,400, which pays back the initial cost in the first year.
Attached are photos of before and after as well as a comparable cost on a tractor of similar age and
operating hours.
Recommendation:
Board approval of Equipment Request EQ10-015 and Budget Amendment BA10-001. Additionally,
Board authorization to purchase a used tractor and Litter Picker from City of Port St. Lucie for a total
purchase price of $20,000.
LJC:dIs
Attachment A — Equipment Request EQ10-015
Attachment B — Budget Amendment BA10-001
Attachment C, D & E — Photos of before and after
Attachment F — Comparable cost.
ITEM NO. VI-I3
DATE: 10/13/09
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT
(X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Leo J. Cordeiro
SUBMITTED BY: Solid Waste Department Director /L
SUBJECT: Construction of a closure cap system on Phase II and IIIA of the Class I Landfill.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 401-0000-209600-000 Phase II Closure
401-0000-209609-000 Phase IIIA Closure
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval and authorization for Chair to execute an Agreement from CDM,
as approved by the County Attorney for engineering services to assist St. Lucie
County with the construction of a closure cap system on Phase II and IIIA of the
Class I Landfill for $671,100 as outlined in the agenda memorandum.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER Approved 5-0
County Attorney ( X )
Originating Dept. ( )
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Sicinatures
r OMB Director
Budget Analyst
Daniel McIntyre
(Name)
Purchasing
( X) W K, ( �
rie Gouin
Tawonna Johnson
(x) KV9--tl
Melissa Simberlund
Solid Waste Department
MEMORANDUM
TO: Board of County Commissioners
FROM: Leo J. Cordeiro, Director (&//
Solid Waste Department
DATE: 10/13/09
SUBJECT: Construction of a closure cap system on Phase II and IIIA of the Class I Landfill.
ITEM NO. VI-I3
Background:
CDM has prepared an Agreement to provide professional engineering services for the design,
permitting, bidding, and construction administration for the proposed Class I landfill Phases II and IIIA
closure cap system. The closure design will consist of a polyethylene cap liner system, stormwater let-
downs, limited landfill gas improvements, and a permanent paved access road. Approximately 30 acres
are proposed to be closed under this Scope of Services.
This task consists of the development of plans, specification and contract documents, in accordance
with the closure design requirements set forth in Rule 62-701.600(5) F.A.C, to construct the project.
Closure of these two cells will eliminate the infiltration of rain water, creating leachate.
Currently, the funds are placed into the escrow account out of the Equity in Pooled Cash — Operating
account. As required by State law, funds have been accruing in escrow accounts since the opening of
Phase II in 1988 and the opening of Phase IIIA in 2004.
Recommendation :
Board approval and authorization for Chair to execute an Agreement from CDM, as approved by the
County Attorney for engineering services to assist St. Lucie County with the construction of a closure
cap system on Phase 11 and IIIA of the Class I Landfill for $671,100.
LJC:dls
Attachment
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Solid Waste
Landfill gas system management.
See attached memorandum.
401-3410-531000-300 Professional Services
ITEM NO. VI-I4
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X )
PRESENTED BY:
Leo J. Cordeiro
Director
10/14/08 — Board approved Agreement with CDM for landfill gas management.
10/23/07 — Board approved Agreement with CDM for landfill gas management.
10/10/06 — Board approved Agreement with CDM for landfill gas management.
06/28/05 — Board approved Agreement with CDM for landfill gas management.
RECOMMENDATION: Board approval and authorization for Chair to execute an Agreement from CDM,
as approved by the County Attorney for engineering services related to the landfill
gas system management for a lump sum of $375,350.
COMMISSION ACTION:
(� APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney (X )
Solid Waste ( )
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB Director
- Budget Analyst
Daniel McIntyre
Purchasing
(Name)
( X) I _
"-'Ma& Gouin
Tawonna Johnson
(X)
Melissa Simberlund
Solid Waste Department
MEMORANDUM
TO: Board of County Commissioners
FROM: Leo J. Cordeiro, Director
Solid Waste
DATE: 10/13/09
SUBJECT: Landfill gas system management.
ITEM NO. VI-I4
Background:
CDM will provide professional services related to the design, installation, operations, maintenance,
corrective action and permit compliance for Phase I and II Landfill systems and gas systems compliance
monitoring. This service is required as part of our permit and is an annual requirement. The total
cost of this service for 2008-09 was $375,350 and the cost has remained the same for this proposal.
CDM has provided this service since 2005.
Recommendation:
Board approval and authorization for Chair to execute an Agreement from CDM, as approved by the
County Attorney for engineering services related to the landfill gas system management for a lump sum
of $375, 350.
LJC:dls
Attachment
AGENDA REQUEST
I ED-A NO. vi-il
DATE: 10/13/009
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY14
Marie M. Gouin
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Amendment to Contract for Temporary Clerical Personnel Services
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: Various departments (534000) Other Contractual Services as needed
PREVIOUS ACTION: January 8, 2008 — BOCC approved the award and contract
RECOMMENDATION: Board approval of the first amendment to Contract No. C08-01-013 with Kelly
Services, Inc., extending the contract through December 31, 2010, and
authorization for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
( APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( X )
Purchasing (X )
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB
` Budget Analyst ( )
Dan McIntyre
r-
Melissa Simberlund
Human Resources ( X ) �'-
Carl Holeva
Office of Management
- = _ & Budget/Purchasing
9
MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director rl�4
DATE: October 13, 2009
SUBJECT: Amendment to Contract for temporary clerical personnel services
ITEM NO. VI-J 1
Background:
On January 8, 2008, St. Lucie County entered into a contract with Kelly Services, Inc., located in
Port St. Lucie, Florida to provide temporary clerical personnel on an as needed basis. Kelly
Services was the lowest, responsive and responsible bidder for Bid No. 08-002. The contract
allows for a multiplying factor of 1.29 per hour which will remain the same for the renewal period.
The original contract was for a period of two years with two one-year renewal options. This first
amendment will extend the contract through December 31, 2010. The first amendment to Contract
No. C08-01-013 is attached.
Recommendation:
Board approval of the first amendment to Contract No. C08-01-013 with Kelly Services, Inc.,
extending the contract through December 31, 2010, and authorization for the Chair to sign
documents as approved by the County Attorney.
W,
TO:
SUBMITTED BY:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Office of Management & Budget/Purchasing
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X)
PRESENTED BY:
Marie M. Gouin ffip�
Director
SUBJECT: Amendment to Contract for Fire Alarm System Testing, Monitoring and Inspections
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 107-712-546000-1645 Equipment Maintenance
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of the fourth amendment to Contract No. C06-07-542 with 1st Fire
& Security, Inc., extending the contract through September 30, 2010, and
authorization for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
(jc) APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( X )
Dan McIntyre
CONCURRENCE:
G�
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB
Budget Analyst
r
Purchasing (X)-� Central Services
Melissa Simberlund
(X) r�w
Ta4VonnaJohnson
(X)
Roger Shinn
Office of Management
& Budget/Purchasing
MEMORANDUM
TO: Board of County CommissionWA
FROM: Marie M. Gouin, Director P1
DATE: October 13, 2009
SUBJECT: Amendment to Contract for Fire Alarm System Testing, Monitoring and Inspections
ITEM NO. VI-J2
Background:
On July 18, 2006, St. Lucie County entered into a contract with 1st Fire & Security, Inc., located in
Vero Beach, Florida to provide fire alarm system testing, monitoring and inspections for County
buildings. 1s' Fire & Security was the 2"d lowest bidder for Bid No. 06-082. The lowest bidder, from
Miami, Florida, could not meet the County's required response time. 1st Fire & Security's bid was
only $160.00 higher than the lowest bid. The contract pays $1,527.50 monthly and will remain the
same for the second renewal option year. The original contract was for a period of two years with
two one-year renewal options. This is the second one-year renewal option. This fourth amendment
will extend the contract through September 30, 2010. This contract will be re -bid mid -year 2010.
The fourth amendment to Contract No. C06-07-542 is attached.
Previous Action:
July 18, 2006 — BOCC approval of award of bid
October 23, 2007 — First amendment adding Clerk of Courts Building
August 22, 2008 — Second amendment extending the contract to September 30, 2009
March 17, 2009 — Third amendment adding the elevator emergency monitoring for the Clerk of
Courts Building
Recommendation:
Board approval of the fourth amendment to Contract No. C06-07-542 with 1st Fire & Security, Inc.,
extending the contract through September 30, 2010, and authorization for the Chair to sign
documents as approved by the County Attorney.
'*V'
Iri
•
COUNTY
I I'MT
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Office of Management & Budget/Purchasing
ITEM NO. WJ3
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X)
PRESENTED BY:
Marie M. Gouin rq
Director
Bid No. 09-065, Installation of Light Grid, Fixtures and Electrical for a Multi -use TV
Studio
See attached memorandum.
001-1930-562000-091600 Buildings
July 7, 2009 - Board authorization for studio relocation, budget amendment and
permission to advertise for studio relocation project
RECOMMENDATION: Board approval to award Bid No. 09-065, Installation of Light Grid, Fixtures and
Electrical for a Multi -use TV Studio, to IM Solutions, in the amount of $219,791.00
and authorization for the Chair to sign documents as approved by the County
Attorney.
COMMISSION ACTION:
(� APPROVED ( ) DENIED
( ) OTHER Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
(1
OMB
County Attorney (X) Budget Analyst
Dan McIntyre
Purchasing (X)
Desiree Cimino
Media
(X)
Patty Marston-Duva
(X)
Shane DeWitt
Office of Management
& Budget/Purchasing
MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director %NA/
DATE: October 13, 2009
SUBJECT: Bid No. 09-065, Installation of Light Grid, Fixtures and Electrical for a Multi -use TV
Studio
ITEM NO. VW3
Background:
On September 2, 2009, submittals to Bid No. 09-065 for the installation of light grid, fixtures and
electrical for a multi -use television studio were opened. Four submittals were received; 69
companies were notified and 20 documents were distributed. IM Solutions, located in Melbourne
FL, was the lowest responsible bidder.
The purpose of this bid is for the purchase and installation of light grid, fixtures and electrical for a
multi -use TV studio to be located in Room 101 of the County Administration Complex. Vendor will
supply piping for grid with all materials, lighting packages as recommended in packet, all electrical
work and dimming controls and training for staff. Vendor will also supply lighting director to light the
set and green screen.
Recommendation:
Board approval to award Bid No. 09-065, Installation of Light Grid, Fixtures and Electrical for a
Multi -use TV Studio, to IM Solutions, in the amount of $219,791.00 and authorization for the Chair
to sign documents as approved by the County Attorney.
CflCiNTY
F
L
O
R
1 D A
ITEM NO. VI-J4
DATE: 10/13/0�
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gouin Mr�l
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Request for Proposal for Canoe and Kayak Rental
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval to advertise a Request for Proposal for canoe and kayak rental at
River Park Marina.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( X )
Dan McIntyre
AGENDA REQUEST
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB
Budget Analyst
Purchasing (X) s Parks and
Recreation
Desiree Cimino
O
(X)
L
Debra Brisson
Office of Management
& Budget/Purchasing
MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director
DATE: October 13, 2009
SUBJECT: Request for Proposal for Canoe and Kayak Rental
ITEM NO. VW4
Background:
The request for proposal is for the operation of a canoe and kayak rental and boat related novelty
sales at River Park Marina. The current contract with St. Lucie County Canoe and Kayak,
Incorporated, for canoe and kayak rental at River Park Marina which was awarded on December 9,
2003, expires December 8, 2009.
Recommendation:
Board approval to advertise a Request for Proposal for canoe and kayak rental at River Park Marina.
Y�
AGENDA REQUEST
ITEM li . Vj
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gouin �NW��
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Request for Qualifications (RFQ) No. 09-042, Stormwater Management -
Continuing Contract
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 102001-3725-563005-300 Infrastructure - Drainage Maintenance MSTU
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of the short-listed firms for Stormwater Management and
permission to:
1. Conduct oral presentations with the short-listed firms;
2. Conduct contract negotiations with the successful short-listed firms;
3. If negotiations are successful, award contract to the successful short-listed
firms and authorization for the Chair to sign the documents as prepared by
the County Attorney.
COMMISSION ACTION:
(r� APPROVED ( ) DENIED
( ) OTHER Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
'-P
Coordination/Signatures
County Attorney ( X) < Budget Analyst ( X )
Dan McIntyre
Purchasing ( X) j Public Works/ ( X )
Engineering
Desiree Cimino
/ 2�11)
Robert O'Sullivan
tom- ,M
on West
Michael Powley
Office of Management
& Budget/Purchasing
MEMORANDUM
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director hO�
DATE: October 13, 2009
SUBJECT: Request for Qualifications (RFQ) No. 09-042, Stormwater Management -
Continuing Contract
ITEM NO. VI-J5
Background:
On June 10, 2009, responses to RFQ No. 09-042, Stormwater Management — Continuing Contract,
were opened. Fifteen proposals were received; 917 companies were notified and 88 RFQ
documents were distributed.
The services provided by this contract are one or more of the following:
1. The consultant will investigate stormwater problems and make recommendations for
possible solutions, cost estimates, and a time frame for each project.
2. The consultant will complete the stormwater study, perform the design, and prepare
complete construction contract documents for selected stormwater projects.
3. The consultant will prepare applications, exhibits, and submittal packages required by the
various federal, state, regional, and local permitting agencies for stormwater improvement
projects.
4. The consultant will coordinate permitting of stormwater improvement and/or replacement
projects with the North St. Lucie River Water Control District, Ft. Pierce Farms Water
Control District, South Florida Water Management District, Florida Department of
Transportation District, Florida Department of Environmental Protection, U.S. Army Corps
of Engineers, etc.
5. The consultant will identify anticipated stormwater improvements and provide budget
estimates for design and construction.
On September 10, 2009, the selection committee evaluated and ranked the proposals that were
received. The committee members' scores and ranking for each firm are provided in Attachment A.
The short-listed firms in order of ranking are as follows:
1. Culpepper and Terpening — Fort Pierce, Florida
2. EDC Engineering Design & Construction, Inc. — Fort Pierce, Florida
3. Creech Engineering — Stuart, Florida (St. Lucie County Satellite Office)
4. Inwood Consulting Engineers, Inc. — Oviedo, Florida (St. Lucie County Satellite Office)
5. RJ Rudd Jones, P.E. & Associates — Port St. Lucie, Florida
6. Kimley-Horn and Associates, Inc. — Cary, North Carolina (St. Lucie County Satellite Office)
7. Keith & Schnars, P.A. — Fort Lauderdale, Florida (St. Lucie County Satellite Office)
8. Miller Legg — Pembroke Pines, Florida (St. Lucie County Satellite Office)
ITEM y0. VI -Jo
- - DATE: 10/13/09
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY*ok
Marie M. Gouin
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Amendment to Contract for Car Washing Services
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: Various departments (546000) Equipment Maintenance
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of the third amendment to Contract No. C07-11-704 with Rocket
Car Wash, Inc., extending the contract through November 5, 2010, and
authorization for the Chair to sign documents as approved by the County Attorney.
COMMISSION ACTION:
(y� APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB
County Attorney (X) Budget Analyst ( )
Dan McIntyre
Purchasing (X)` Other ( )
Melissa Simberlund
TO:
FROM:
DATE:
SUBJECT:
ITEM NO.
Background:
Marie M. Gouin, Director
October 13, 2009
Office of Management
& Budget/Purchasing
- - MEMORANDUM
Board of County Commissioners
ftZ
Amendment to Contract for Car Washing Services
VI-J6
On November 6, 2007, St. Lucie County entered into a contract with Rocket Car Wash, Inc., located
in Ft. Pierce, Florida, to provide car washing services as needed for County vehicles. Rocket Car
Wash was the lowest, responsive, responsible bidder for Bid No. 07-102. The vendor will continue
to honor the prices from the original contract. Exhibit "A" showing all contract prices is attached.
The original contract was for a period of two years with two one-year renewal options. This is the
second one-year renewal option. This third amendment will extend the contract through November
5, 2010. This contract will be re -bid mid -year 2010. The third amendment to Contract No. C07-11-
704 is attached.
Previous Action:
November 6, 2007 — BOCC approval of award of bid
April 1, 2008 — First amendment revising award
October 14, 2008 — Second amendment extending the contract to November 5, 2009
Recommendation:
Board approval of the third amendment to Contract No. C07-11-704 with Rocket Car Wash, Inc.,
extending the contract through November 5, 2010, and authorization for the Chair to sign
documents as approved by the County Attorney.
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Office of Management & Budget/Purchasing
'TEAM NO. Vl-JT
DATE: 10/13/09
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
PRESENTED BY -
Marie M. Gouin �A
Director
Request for Qualifications (RFQ) No. 09-053, Architectural Services for the Jail
Medical Addition and Minimum Security Dormitory
See attached memorandum.
FUNDS AVAILABLE: 310005-1930-562000-2619 Law Enforcement Impact Fees for Design
PREVIOUS ACTION:
January 6, 2009—Board approval to advertise a request for qualifications
RECOMMENDATION: Board approval of the short-listed firms for architectural services for the jail medical
addition and minimum security dormitory and permission to:
1. Conduct oral presentations with the short-listed firms;
2. Conduct contract negotiations with the successful short-listed firm;
3. If negotiations are successful, award contract to the successful short-listed
firm and authorization for the Chair to sign the documents as prepared by
the County Attorney.
COMMISSION ACTION:
( APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( X )
Dan McIntyre
Purchasing ( X )
Desiree Cimino
Coordination/Signatures
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Budget Analyst ( X)
Robert O'Sullivan
S
Central Services (X)��
Roger Shinn
Office of Management
& Budget/Purchasing
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director
DATE: October 13, 2009
SUBJECT: Request for Qualifications (RFQ) No. 09-053, Architectural Services for the Jail
Medical Addition and Minimum Security Dormitory
ITEM NO. VI-J7
Background:
On July 22, 2009, responses to RFQ No. 09-053, Architectural Services for the Jail Medical
Addition and Minimum Security Dormitory, were opened. Nine proposals were received; 820
companies were notified and 97 RFQ documents were distributed.
On September 28, 2009, the selection committee evaluated and ranked the proposals that were
received. The committee members' scores and ranking for each firm are provided in Attachment A.
The short-listed firms in order of ranking are as follows:
1. RQAW Corporation — Lehigh Acres, Florida
2. Schenkel-Shultz, Incorporated — West Palm Beach, Florida
3. DLR Group, Incorporated — Orlando, Florida
4. Clemons, Rutherford and Associates, Inc. — Tallahassee, Florida
Recommendation:
Board approval of the short-listed firms for architectural services for the jail medical addition and
minimum security dormitory and permission to:
1. Conduct oral presentations with the four short-listed firms;
2. Conduct contract negotiations with the successful short-listed firm;
3. If negotiations are successful, award contract to the successful short-listed firm and
authorization for the Chair to sign the documents as prepared by the County Attorney.
AGENDA REQUEST
ITEM NO
DATE:
REGULAR
PUBLIC HEARING
LEG.
QUASI -JD
CONSENT ( X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gouin
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Authorization to Advertise a Public Hearing to amend FY 08-09 Budget
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-1100-549000-100 Advertising
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to schedule and advertise a public hearing to amend the fiscal
year 2008-09 budget.
COMMISSION ACTION:
( APPROVED ( ) DENIED
( ) OTHER
Approved 5-0
County Attorney ( X )
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
Budget Analyst
Dan McIntyre
Originating Dept. ( ) ERD
(Name)
(X )
Jennifer Hill
(Name)
TO: Board of County Commissioners
FROM: Marie M. Gouin, Director �A
Office of Management
& Budget/Purchasing
MEMORANDUM
DATE: October 13, 2009
SUBJECT: Authorization to Advertise a Public Hearing to amend FY 08-09 Budget
ITEM NO. VI-J8
Background:
The Office of Management and Budget is preparing to present a budget amendment to the Board for
the purpose of clearing accounts with insufficient funds in fiscal year 2008-09. This budget
amendment will recognize revenue that exceeded the budget amount and establish budgets for
interfund transfers.
Florida Statute 129.06 (f) requires the Board to hold a public hearing before amending the adopted
budget in this manner.
Recommendation:
Board authorization to schedule and advertise a public hearing to amend the fiscal year 2008-09
budget.
AGENDA REQUEST
P
UOP&M-M
nh
cOU
E
LORI
D A
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. q
DATE: October 13, 2009
REGULAR [XX]
PUBLIC HEARING []
CONSENT[]
PRESENTED BY:
Daniel 5. McIntyre
SUBJECT: Juanita Avenue Bridge Project Agreements with FDOT-Locally
Funded Agreement; Memorandum of Agreement; Highway
Maintenance Memorandum of Agreement
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: 318-41133-563000-4600 County Capital -Transportation Bond, Local
Option Bridge Maintenance
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that the Board approve the Local Funding
Agreement, Resolution No. 09-302, Memorandum of Agreement
pertaining to interest bearing escrow account, Highway
Maintenance Memorandum of Agreement and Resolution No. 09-
303 and authorize the Chair to sign the documents.
COMMISSION ACTION:
[k] APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Review and Approvals
County Attorney: 1-' Management & Budget Purchasing:
(�� Vl�
Originating Dept. Daniel S. McIntyre Public Works Dir: �`� ' County Eng.: AJ
Finance: (Check for copy only, if applicable) Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Daniel S. McIntyre, County Attorney
C.A. NO.: 09-1312
DATE: October 9, 2009
SUBJECT: Juanita Avenue Bridge Project Agreements with FDOT - Locally Funded
Agreement; Memorandum of Agreement; Highway Maintenance
Memorandum of Agreement
BACKGROUND:
The State of Florida Department of Transportation (FDOT) has offered to design and
construct the Juanita Avenue Bridge Replacement over Taylor Creek from North 151h Street to North
13'h Street. The estimated cost of the project is $2,313,651.00, The County's estimated share is
$1,158,569.00. The County's share could increase or decrease depending on the cost of the project.
The County would be solely responsible for any cost increases. Funding is available in Account Number
318-41133-563000-466 County Capital - Transportation Bond, Local Option Bridge Maintenance.
Attached are copies of the following documents:
- Locally Funded Agreement (LFA)
- Resolution No. 09-302 authorizing the Chair to sign the LFA
- Memorandum of Agreement pertaining to interest bearing escrow account
- Highway Maintenance Memorandum of Agreement
- Resolution No. 09-303 authorizing the Chair to sign the Highway Maintenance
Memorandum of Agreement
RECOMMENDATION/CONCLUSION.
Staff recommends that the Board approve the Local Funding Agreement, Resolution No. 09-
302, Memorandum of Agreement pertaining to interest bearing escrow account, Highway Maintenance
Memorandum of Agreement and Resolution No. 09-303 and authorize the Chair to sign the documents.
Respectfully submitted, t,
Daniel S. McIntyre
County Attorney
D5M/caf
Attachments
ITEM NO. III-B
iL
DATE: 10/13/09
COUNTY
• I . A AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT M
TO: MOSQUITO CONTROL BOARD PRESENTED BY:
James R. David
SUBMITTED BY: Mosquito Control District Mosquito Control Director
SUBJECT: Bid Waiver - Telemetry Equipment Monitoring and Maintenance Services
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 145-6230-546000-600 Equipment Maintenance
PREVIOUS ACTION: Prior contract with Locher Environmental Technology, Inc. (C07-11-715)
RECOMMENDATION: Board approval of bid waiver and sole source determination for telemetry
equipment and software monitoring and maintenance. Authorization for Chair to
execute a contract with Locher Environmental Technology, Inc., as approved by
the County Attorney.
COMMISSION ACTION:
(� APPROVED
( ) OTHER
County Attorney ( X)
Originating Dept.
( ) DENIED
Approved S-O
Coordination/Signatures
Daniel S. McIntyre
eather Young
( X)
J mes R. David
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
OMB Director (X )
Budget Analyst
*M4arieon
Tawonna Johnson
ERD ( )
(Name)
Mosquito Control
MEMORANDUM
TO: Mosquito Control Board
FROM: James R. David, Mosquito Control Director 1�
Mosquito Control
DATE: October 13, 2009
SUBJECT: Bid Waiver - Telemetry Equipment Monitoring and Maintenance Services
ITEM NO. III-B
Background:
Telemetry equipment manufactured by Campbell Scientific, Inc. is used on Mosquito Control
Impoundments to relay and record water level, rainfall, pump operation and aerator data. This
equipment and its operating software requires daily monitoring and monthly maintenance oversight to
ensure proper performance measures are met. Locher Environmental Technologies, Inc., located in
Lakeland, Florida, provides that service as a sole source, authorized manufacturer's representative and
supplier of Campbell Scientific, Inc. products in Florida. An annually renewable contract with Locher
Environmental Technology, Inc. is sought, in the amount of $69,461.67, Purchasing procedures
outlined in Section 5.5, sub -section (a)(2) have been followed.
Previous Action
N/A
Recommendation
Board approval of bid waiver and sole source determination for telemetry equipment and software
monitoring and maintenance. Authorization for Chair to execute a contract with Locher Environmental
Technology, Inc., as approved by the County Attorney.