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Home My WebLink About03-09-2010 Signed Agendas ~ AGENDA REQUEST ITEM NO. VI-B1 ~ - DATE: March 9, 2010 : ~ ! _ _ REGULAR I ~ • . ~ • - PUBLIC HEARING [ ] CONSENT [ x ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Sperrazza Lueke Assistant County Attorney SUB7ECT: Logistics Center - Facilities Use Agreement with Treasure Coast Food Bank, Inc. BACKGROUND: See CA10-0203 FUNDS AVAILABLE: PREVIOUS ACTION: RECOMM ENDATION CONCLUSION: Staff recommends the Board approve the Facilities Use Agreement with Treasure Coast Food Bank, Inc. and authorize the Chairman to sign the Agreement. COMMISSION ACTION: CONCURRENCE: APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Faye W. Outlaw, MPA County Administrator Review and Approvals [X] County Attorney: [ ~Management & Budget: [ ]Purchasing: ~ u ~ rU Road & Bridge.: an~ 5 ~[J) Parks & Recreation Director Solid Waste Mgr []Finance:(check for copy only, if applicable) [X] Central Services: ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Sperrazza Lueke, Assistant County Attorney C.A. NO: 10-0203 DATE: March 9, 2010 SUBJECT: Logistics Center - Facilities Use Agreement with Treasure Coast Food Bank, Inc. BACKGROUND: Attached to this memo is a copy of the proposed Facilities Use Agreement with the Treasure Coast Food Bank, Inc., for the Logistics Center. As in past years, the Agreement provides for the Food Bank to use approximately five thousand (5000) square feet to store surplus commodities for the period May 10, 2010, through August 10, 2010. The Food Bank will have access to the space once per week. The County and the Food Bank entered into similar agreements in 2007, 2008, and 2009. RECOMMENDATION/CONCLUSION: Staff recommends the Board approve the Facilities Use Agreement with Treasure Coast Food Bank, Inc. and authorize the Chairman to sign the Agreement. Respectfully submitted, / G~- Heather Sperrazz Lue Assistant County Atto ey ~ ~,:~N~,~,,~, AGENDA REOUEST ITEM NO. VI-6-2 ~ DATE: March 9, 2010 • ' ~ ~ REGULAR [ ] PUBLIC HEARING Leg. [ ] Quasi-JD [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: JoAnn Riley Property Acquisition Manager SUBMITTED BY (DEPT.): County Attorney SUBJECT: License Agreement Extension Dated March 5, 2005, Resolution No. 0~-082 State Road 70 (Okeechobee Road) Widening Project BACKGROLTND: See Attached Memorandum FUNDS AVAILABLE: N/A PREVIOUS ACTION: March 1, 2005 - Board of County Commissioners approved Resolution No. OS-082 for a License Agreement for restoration of County property in connection with the widening project on Okeechobee ~ Road. RECOMMENDATION: Staff recommends the Board approve the License Agreement Extension and Resolution No. 10-070 with the Florida Department of Transportation, authorize the Chairman to execute the License Agreement Extension and Resolution No. 10-070 and direct staff to record the documents in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: CONCURRENCE: APPROVED [ ] DENIED [ ] OTHER Approved 5-0 Faye W. Outlaw MPA County Administrator ~ Review and Anprovals [x] County Attorney. [x] Road and Bridge:~~~ S~ [x] Public Works: Daniel McIntyre Don Pauley Don West~c~. [x] Originating Dept:~v-~ [x] En ineerin JoAnn Riley .j g Mike Po Purchasing: Y ~ ~ " " PROPERTYACQUISITION DIVISION • ~ ~ ~ ~ ~ 1VIEIVIORANDUIVI TO: Board of County Commissioners FROM; JoAnn Riley, Property Acquisition Manager DATE~ March 9, 2010 SUBJECT: License Agreement Extension Dated Mnrch 5, 2005, Resolution No. 05-082 State Road 70 (Okeechobee Road) Widening Project BACKGROUND~ St. Lucie County and the Florida Department of Transportntion (FDOT) hnve been working together to improve State Road 70 (Okeechobee Road) into a four (4) lane-divided highway. This project will offer significant transportation benefits to the County ond all traveling public. FDOT is making improvements to Peacock Road and re-alignment of Midway Road from State Road 70, enstward, to the enstern boundary of the County Fairgrounds site. The License Agreement with FDOT dated March 5, 2005 wns to ultow for sloping, grading, tying in, harmonizing nnd reconnecting the Fairgrounds entrance to the realigned Midway Road as shown on the attnched sketch. This License Agreement had an expiration date of July 31, 2010. Unfortunately, it appenrs the State Rood 70 project will not be completed by then. FDOT is requesting the License Agreement be extended to June 30, 2015. RECOMMEN~ATION: Staff recommends the Board approve the License Agreement Extension and Resolution No. 10-070 with the Florida Deportment of Transportation, authorize the Chairman to execute the License Agreement Extension and Resolution No. 10-070 and direct staff to record the documents in the Public Records of St. Lucie County, Florida. Respectfully submitted, G~,,~ Ann Riley Property Acquisition Mannger ti AGENDA REQUEST ITEM NO. VI-B-3 ,~,s ~ DATE: March 9, 2010 ~ REGULAR : . PUBLIC HEARING CONSENT [XX] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel 5. McIntyre SUBJECT: AXIA Softwure License Agreement with Pioneer Technology 6roup, LLC - Vnlue Ad justment Bourd BACKGROUND: See attqched memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends thnt the Board npp~ove the AXIA Softwnre License Agreement and authorize the Chnirman to sign the Agreement. COMMISSION ACTION: CONCURRENCE: APPROVED [ ] DENIED [ ] OTHER: - - Approved 5-0 Faye W. Outlaw, MPA County Administrator Review and Approvals County Attorney: Management & Budget Purchasing: Danie) 5. McIntyre Originating Dept. Public Works Dir; County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 ~ ~ INTER-OFFICE MEMORANDUM ~ ' ST. LUCIE COUNTY, FLORIDA • • . TO: Board of County Commissioners FROM: Danie) S. McIntyre, County Attorney C.A. NO.: 10-0227 ~ATE: February 22, 2010 SUBJEGT: AXIA Software License Agreement with Pioneer Technology Group, LLC - Vnlue Ad justment Board BACKGROUND: As Clerk to the Value Adjustment Bonrd ("VAB"), the Clerk of the Circuit Court hns negotiated the purchnse of application software needed to cover three distinct areas within the VAB process with Pioneer Technology Group, LLC. The proposed cost is approximately $56,900, broken down as follows: License Fee $40,500 Installation & Implementation Fee $ 5,300 Yenrly Maintenance $ 11,100 The expense of the VAB are shnred by the County (60%) and the School Board (40%). The Clerk has funds availoble to pay for the County's 60% share. The Clerk has discussed the proposed software purchase with the School Board and will invoice the School Board upon approval. RECOMMENDATION/CONCLUSION: Staff recommends that the Bourd approve the AXIA Software License Agreement nnd authorize the Chairmnn to sign the Agreement. Respect ul ~ t ~anie 5. McIntyr County Attorney DSM/caf 4~ AGENDA REQUEST ITEM NO. VI-B-4 ~ u ~ DATE: March 9, 2010 ~ REGULAR [ ] ~ ~ ~ • PUBLIC HEARING Leg. [ ] Quasi-JD [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney JoAnn Riley Property Acquisition Manager SUBJECT: Contract for Sale and Purchase Harmony Heights Stormwater Improvements 17~' Street Church of God Parcel I . D. 1431-802-0024-000/3 BACKGROUND: Please see attached Memorandum FUNDS AVAILABLE: Funds will be made available in: Harmony Heights SLC Stormwater Imp. - Stormwater Management 102001-3725-561007-42507-Drainage Maintenance MSTU PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board approve the Contract for Sale and Purchase from 17~' Street Church of God, authorize the Chairman to sign the Contract, direct staff to proceed with the closing and record the Warranty Deed in the Public Records of St. Lucie County. COMMISSION ACTION: CONCURRENCE: ~yCJ APPROVED [ ] DENIED [ ] OTHER Y Approved 5-0 Faye W. Outlaw, MPA County Administrator Review and Approvals [x] County Attorney: ~ x Road and Brid x Publi [ ] g~ [ ] c Works: Daniel Mclntyre Don Pauley Don We (x] Originating Dept: [x] Engineering: I~'~~~~~ JoAnn Riley J Mike Powley ~r AUENDA RE(?UEST ITEM NO. VI-B-S ~ DATE: March 9, 2010 ~ . ~ . REGULAR~I .s.,~ s ,,...~.u~..~.~_~..._...~...~~..~~.,~..~a. PUBLIC HEARING Leg. [ ] Quasi-JD [ ] CONSENT [x] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: JoAnn Riley SUBMITTED BY (DEPT.): County Attorney Property Acquisition Manager SUBJECT: Donation of Right-of-Way Lennar Homes, LLC Silver Oaks Planned Unit Development 20 feet on Silver Oaks Drive and 120 feet for the realignment of Lennard Road Resolution No. 10-079 BACKGROUND: See attached Memorandum FUNDS AVAILABLE: N/A PREVIOUS ACTION: March l, 2005 - Resolution No. OS-021 granted Preliminary and Final Planned Unit Development approval for Silver Oaks PUD. February 6, 2007 - Resolution No. 07-018 granted a 12 Month Extension of the Final Planned Unit Development Site Plan approval for Silver Oaks PUD. February 19, 2008 - Resolution No. 08-012 granted a 12 Month Extension of the Final Planned Unit Development Site Plan approval for Silver Oaks PUD. February 10, 2009 - Public Hearing for Lennar Homes, LLC to consider DVA 09-002 and schedule a second Public Hearing for February 17, 2009. February 17, 2009 - DVA 09-002 was approved between Lennar Homes, LLC and St. Lucie County. RECOMMENDATION: Staff recommends that the Board accept the Warranty Deed, authorize the Chairman to sign Resolution No. 10-079 and direct staff to record the documents in the Public Records of St. Lucie County, Florida COMMISSION ACTION: CONCURRENCE: APPROVED [ ] DENIED [ ] OTHER ~-~1~~ Approved 5-0 Faye W. Outlaw, MPA County Administrator Review and Approvals [x] County Attomey: [x] Road and Bri : [x] Public Works:~`~'~ Daniel McIntyre Don Pauley Don Wes [x] OriginatingDept:~ [x] Engineering: My~ [X[ ~-p~t $~'~7 _~'i_L- JoAnn Riley Michael Powley y eyorr RQIl HaEI'1S ~ ' w~ ~ - ~ ~ A6ENDA REQUEST ITEM NO. VI-B-6 ~ Dnte: Mnrch 9, 2010 . . Regular [ ] Public Henring [ ] Consent[X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Henther Young Assistant County Attorney SUBJECT: Resolution No.10-060 - Expedited permit review for County funded affordnble housing pro jects BACKGROUND~ See C.A. No. 10-0251 FUNDS AVAIL.~ (State type & No. of transaction or N/A): N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners adopt proposed Resolution No. 10-060. COMMISSION ACTION: CONCURRENCE: ~ APPROVED [ ] DENIED [ J OTHER: - Approved 5-0 Faye W. Outlaw, M.P.A. County Administrator Coordi nnti on/Signotures ~ County Attorney: x~ ~ Mgt. & Budget: Purchnsing: Dani 5. cIntyre ~ Originating Dept.:`%~ Other : Other : Beth Ryder Christo Le J nge Finance (Check for Copy only, if applicnble): ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Henther Young, Assistant County Attorney C.A. NO: 10-251 DATE: February 24, 2010 SUBJECT: Resolution No. 10-060 - Expedited Permit Review for County Funded Affordable Housing Projects BACKGROUND: On January 27, 2009, the Board of County Commissioners adopted Resolution No. 09-036 which accepted the 2008 Incentive Review and Recommendation Report of the Affordable Housing Advisory Committee. The report included a recommendution that the Bonrd authorize expedited permit review for affordable housing projects. Attached to this memorandum is n copy of proposed Resolution No. 10-060 which would establish a policy of expedited permit review for affordable housing projects receiving grant funding through the County. On January 27, 2010, the Affordable Housing Advisory Committee reviewed the proposed resolution nnd recommended it be forwarded to the BoQrd of County Commissioners for approval. If ndopted, the resolution will take effect on March 10, 2010. RECOMMEN~ATION/CONCLUSION : Staff recommends thut the BoQrd of County Commissioners adopt proposed Resolution No. 10-060. Respectfully submitted, `1~-~, Heuther Young Assistant County Attorney Attnchment HY/ Copies to: County Administrator Community Services ~irector Code Compliance Manager Housing Manager ~ AGENDA REQUEST ITEM NO. VI-B7 DATE: March 9, 2010 • REGULAR [ ] o ' ~ ~ - PUBLIC HEARING [ ] CONSENT [x] TO: BOARD OF COUNIy COMMISSIONERS PRESENTED BY: SUBMITTED BY (DEPT.): County Attorney JoAnn Riley Property Acquisition Manager SUBJECT: Donation of Right-of-Way Treasure Const Bible Assembly, Inc. 27 feet on Edwards Road Resolution No. 10-086 BACKGROVND: Please see nttached memorandum FUNOS AVAILABLE: N/A PREVIOUS ACTTON: N/A RECOMMEN~ATION: Staff recommends that the Board accept the Warranty Deed of Donation, authorize the Chuirman to sign Resolution No. 10-086 and direct staff to record the documents in the Public Records of St. Lucie County, Florida, COMMISSION ACTION: CONCURRENCE: pCJ APPROVED [ ] DENIED [ ] OTHER: Approved 5-0 Faye W. outlaw, MPA County Administrntor Review and Approvals [X) County Attorney: [X] Public Works Director: ~ [X] County Engineer: M~P Danie~ 5. McIntyre Don West ~ Michael Powley ~ [X] Originating Dept.: ry [X] Road 6 Bridge: [X] County Surveyor: ~ JoAnn Riley Don Pauley Ron Harris 5;\ACQ\WP\Right of Way Donations\Treasure Coast Bible Assembly\Agenda Request.wpd ~ ~ INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA • . ~ ~ ~ TO; Bonrd of County Commissioners FROM: JoAnn Riley, Property Acquisition Munager DATE~ Mnrch 9, 2010 SUBJECT: Donntion of Right-of-Way Trensure Const Bible Assembly, Inc. 27 feet on Edwards Road Resolution No. 10-086 BACKGROUND: Trensure Const Bible Assembly, Inc. is within the jurisdiction of the City of Fort Pierce, at 4146 Edwnrds Road. During the site plnn review process, our Public Works Depnrtment requested 27 feet of right-of-way nlong Edwnrds Road. We have attached a Wnrranty Deed of Donation from Trensure Const Bible Assembly, Inc. for your review nnd acceptnnce. RECOMMENDATION ~ Staff recommends thnt the Bonrd nccept the Warranty Deed of Donation, nuthorize the Chairman to sign Resolution No. 10-086 and direct staff to record the documents in the Public Records of St. Lucie County, Floridn. Respectfully submitted, ~ 1,,.,~.,~. J nn Riley Property Acquisition Manager 5:\ACQ\WP\Right of Way Donations\Treasure Coast Bible Assembly\Agenda Memo.wpd ~ ITEM NO. VI-C1 _ ~ F ~ ~ ' DATE: 03/09/10 • , . ~ • AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED Y- Jack T. Southa SUBMITTED BY: Public Safety Public Safety Dir SUBJECT: State of Florida, Domestic Security Federally Funded Sub-grant Agreement. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001516-2510-534000-200 PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of the State of Florida, Domestic Security Federally Funded Sub- grant Agreement and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Siqnatures County Attorney (x) OMB Director (X) Budget Analyst . Dan Mclntyre Patty Marston Marie Gouin Originating Dept. ( ) ERD ( ) (Name) (Name) ~ _ _ Public S~#-ety Department ~ - ~ - ~ • . ~ . - - MEMORANDUM TO: Board of County Commissioners FROM: Jack T. Southard, Directo Pubiic Safety Department DATE: March 9, 2010 SUBJECT: State of Florida, Domestic Security Federally Funded Sub-grant Agreement. ITEM NO. VI-C Backs~round: This agreement shall begin October 1, 2009 and end April 30, 2010. The amount of the agreement is not to exceed $72,250.00 and no county match is required. Funding provided is to perform local planning, exercise, and training for law enforcement, Fire District and Emergency Management personnel. Also,funding will maintain the Emergency Deployable Interoperable Communication System (EDICS) and Emergency Deployable Wide Area Remote Data System (EDWARDS) packages. St. Lucie County is the host county for both EDICS and EDWARDS in the Region 5 Domestic Security Task Force. These two units are utilized for interoperable communications after a disaster has hit. The EDICS is used to tie a couple of different frequency radios together, so everyone is able to talk to one another. The EDWARDS is used for telephone and data communications. The EDICS/EDWARDS packages have already been deployed in the following disasters: Hurricane Charlie in 2004 Hurricane Katrina in 2005 ' Deland/Flagler County fire in 2007 Palm Bay fire in 2008 Recommendation: Board approval of the State of Florida, Domestic Security Federally Funded Sub-grant Agreement and authorization for the Chairman to sign documents as approved by the County Attorney. ~ i~..~ . ITEM NO. VI-C2 ; - _ _ ~ ^ ~ ~ ^ DATE: 03/09/10 • r• AGENDA REQUEST REGULAR O PUBLIC HEARING ( ) LEG. ( ) QUASI~ID ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY• Jack T. Southard SUBMITTED BY: Public Safety Public Safety Dire ' SUBJECT: Resolution No. 10-072 County Emergency Management Preparedness and Assistance Trust Fund Base Grant (EMPA} Federal match portion. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001515-2510-331233-29501 PREVIOUS ACTION: October 14, 2008 - Board approved Base Grant in the amount of $98,726.00. July 14, 2009 - Board approved Resolution No.09-199 accepting additional $70,009.00. RECOMMENDATION: Board approval of Budget Resolution No.10-072 accepting the additional $24,999.26 and authorization for the Chairman to sign documents as approved by the County Attomey. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Sianatures County Attorney ()C') OMB Director ~udget Analyst ~r " ~ . Dan Mclntyre Patty Marston Marie Gouin Originating Dept. ( ) ERD ( ) (Name) (Name) . ~ Public Safety Department - - _ _ . 5 " . ~ ~ ~ MEMORANDUM TO: Board of County Commissioners FROM: Jack T. Southard, Directo Public Safety Department DATE: March 9, 2010 SUBJECT: Resolution No. 10-072 County Emergency Management Preparedness and Assistance Trust Fund Base Grant (EMPA) Federal match portion. ITEM NO. VI-C2 Backaround: The Federal match portion of the County Emergency Management Preparedness and Assistance Trust Fund Base Grant (EMPA) is a cost-reimbursement agreement. Funding provided is intended to enhance county emergency management plans and programs that are consistent with the State Comprehensive Emergency Management Plan and Program (reference Rule Chapter 9G-6, Florida Administrative Code and Chapter 252, Florida Statutes). Recommendation: Board approval of Budget Resolution No.10-072 accepting the additional $24,999.26 and authorization for the Chairman to sign documents as approved by the County Attomey ~ ITEM NO. VI-C3 ~ r - - ~ . _ - DATE: 03/09/10 • • • . . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jack T. Southard SUBMITTED BY: Pubiic Safety Public Safety Direct SUBJECT: Emergency Management Services (EMS) Grant BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 104-2610-581060-2950 - Fire District PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of Resolution No. 10-083 for the EMS grant in the amount of $94,205.00 and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (~c~ APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordi nation/Siq natures County Attorney ( X) OMB Director ( X) n~~/ ~ Budget Analyst "l.-i . Dan Mclntyre Patty Marston Marie Gouin Originating Dept. ( ) ( ) (Name) (Name) ~ - F ~ ~ ~ - Public Safety Department • • ~ ~ MEMORANDUM TO: Board of County Commissioners FROM: Jack T. Southard Public Safety Dire DATE: March 09, 2010 SUBJECT: Emergency Management Services (EMS) Grant ITEM NO. VI-C3 Back~round: The St. Lucie County Fire District has filled out an application for the annual Emergency Management Services (EMS) Grant offered by the Bureau of Emergency Management, State of Florida Department of Health. The application was approved by the Board of Commissioners for the St. Lucie County Fire District on Wednesday, February 17, 2010. They anticipate receiving up to $94,205.00 in the fiscal year 2009-2010. Section 4 of the application calls for a resolution from the Board of County Commissioners certifying the monies from the EMS County grant will improve and expand the County's pre-hospital EMS system and the grant monies will not be used to supplant existing Fire District EMS budget allocations. Recommendation: Board approval of Resolution No. 10-083 for the EMS grant in the amount of $94,205.00 and authorization for the Chairman to sign documents as approved by the County Attorney. ~ ITEM NO. VI - D; ' " - DATE: 03/09/2010 ~ AGENDA REQUEST REGULAR ( ) . • PUBLIC HEARING ( ) LEG. ( ) QUASI~ID ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Laurie Waldie SUBMITTED BY: Utilities Department Utility Director `r SUBJECT: Resolution 10-069, Connection Fees and Charges. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: September 23, 2008 - BOCC approval of connection fees and charges. RECOMMENDATION: Board approval to adopt Resolution 10-069 authorizing the adjustment of water, wastewater, and reuse utility connection fees and charges within the St. Lucie County Water and Sewer District as outlined in the agenda memorandum and attached exhibits. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Faye W. Outlaw, MPA Approved 5-0 County Administrator Coordination/Siqnatures County Attorney ( X) OMB Director ~ Budget Analyst Dan Mclntyre ~ Originating Dept. ( X ) ~ ~,i'~,; i,~ Other ( ) L`aurie Waldie , ~ Office of Management ~ - ' ~ ~ _ _ _ _ & Budget/Purchasing ~ ~ ' ~ ' - MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director ~ DATE: March 9, 2010 SUBJECT: Amendment to Contract for Processing and Recycling Yard Trash, Landscape Debris and Land Clearing Debris ITEM NO. VI-E1 ~ Backqround: In 2005, St. Lucie County entered into a contract with Thelin Recycling Company, L.P. for the processing and recycling of yard trash, landscape debris and land clearing debris as needed for the St. Lucie County Bailing and Recycling Facility. The original RFP and contract allowed for the initial term of five years with a three-year renewal option. Thelin has agreed to renew for a one- year extension in lieu of the three-year extension. This extension will extend the contract through and including March 31, 2011. With this renewal, an RFP will be done near the end of calendar year 2010 for a new contract to be in place prior to the expiration of the current contract. Attachment A is a background memorandum from Solid Waste. Attachment B is the tabulation sheet from the original bid, RFP No. 05-017. Attachment C is the proposed first amendment to contract C05-02-096. Recommendation: Board approval of the first amendment to Contract No. C05-02-096 with Thelin Recycling Company, L.P., extending the contract through and including March 31, 2011, and authorization for the Chairman to sign documents as approved by the County Attorney. 2+s°~' -~i-- _~~~ra.gn - - _ = - = ITEM NO. VI-E2 _ _ : - DATE: 03/09/10 ~ AGENDA REQUEST REGULAR ( ) ~i r~_ I - ~ ~ ~ p S~ _ ~ PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY• Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Amendment to Contract for Garbage Collection and Recyciing Services for St. Lucie County Facilities BACKGROUND: See attached memorandum. FUNDS AVAILABLE: Various department accounts PREVIOUS ACTION: May 13, 2008 - BOCC approved award of contract RECOMMENDATION: Board approval of the first amendment to Contract No. C08-05-231 with All Haul, extending the contract through June 30, 2011, increasing the contract price due to Solid Waste's increased tipping fees, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ( 1 APPROVED ( ) DENIED ~ OTHER Pulled prior to meeting. Faye W. Outlaw, MPA County Administrator CoordinationlSiqnatures ~ OMB County Attorney ( X) ~ Budget Analyst . Dan Mclntyre ,n ~ ~ i~~,~ Purchasing ( X) Solid Waste ( X) Melissa Simbertund Ron Roberts ~ Office of Management ~ - ' ~ ~ = _ _ & Budget/Purchasing ~ a • ~ ' - - MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: March 9, 2010 SUBJECT: Amendment to Contract for Generator Preventive Maintenance, Service, Inspections and Load Bank Testing ITEM NO. VI-E3 Backqround: In 2005, St. Lucie County entered into a contract with Genset Services, Inc., the lowest responsive, responsible bidder, located in Pompano Beach, to provide generator preventive maintenance, service, inspections and load bank testing. The Platt's Creek Stormwater building requires generator testing and preventive maintenance to ensure that the system is running when needed. The eleventh amendment to Contract No. C05-08-485, adding Platt's Creek Stormwater building, is attached. Previous Action: August 23, 2005 - BOCC approval of award of contract May 9, 2006 - First amendment adding the Rock Road jail facility January 8, 2008 - Second am~ndment adding the Road & Bridge Division building April 15, 2008 - Third amendment adding the St. Lucie County Logistic Center June 17, 2008 - Fourth amendment adding the St. Lucie County Fairgrounds August 22, 2008 - Fifth amendment extending the contract through October 1, 2009 November 25, 2008 - Sixth amendment adding South County Annex and correcting model numbers February 3, 2009 - Seventh amendment adding the downtown chiller plant March 17, 2009 - Eighth amendment adding the new Clerk of Courts building August 18, 2009 - Ninth amendment extending contract through October 1, 2010 and adding the Agriculture building February 9, 2010 - Tenth amendment adding the St. Lucie County Courthouse, the Health Department, the Hurricane House and the old EOC building Recommendation: Board approval of the eleventh amendment to Contract No. C05-08-485 with Genset Services, Inc., adding the Platt's Creek Stormwater building generator, and authorization for the Chairman to sign documents as approved by the County Attorney. ' ~ ~ _ ~ ITEM NO. VI-E4 ~ ` - ~ ~ - - - DATE: 03/09/10 ~ _ . ~~r y`- ~ ~ AGENDA REQUEST REGULAR ( ) ` PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin ry~ SUBMITTED BY: Office of Management & Budget/Purchasing Director <<~ SUBJECT: Bank of America Purchasing Card Agreement BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: August 25, 1998 - Board approval to establish Purchasing Card Program RECOMMENDATION: Board approval for the Chairman to sign City of Port Saint Lucie procurement card program linking agreement with Bank of America. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Siqnatures 0 ~ OMB County Attorney ( X) ~ Budget Analyst O . Dan Mclntyre Purchasing ( X ) Other ( ) Desiree Cimino Office of Management ~ - ~ ~ : ~ _ _ & Budget/Purchasing s . • • ~ ~ MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director m~ DATE: March 9, 2010 SUBJECT: Bank of America Purchasing Card Agreement ITEM NO. VI-E4 Backqround: On August 25, 1998, the Board of County Commissioners approved the implementation of the purchasing card program. The Florida State contract offered the purchasing card program with Bank of America. There was no associated cost with the program and the use of the purchasing cards provided a revenue stream to the County based on the total spending of St. Lucie County. The City of Port Saint Lucie has negotiated an agreement with Bank of America. Their agreement allows the rebate percentage to be calculated on the sum of the total spending of all agencies that elect to sign a linking agreement (Attachment A). This increases the rebate amount received by all agencies who have signed the linking agreement. Last year under our current agreement with Bank of America, the County had a total of $3,482,439.00 in purchasing card transactions and received a rebate of $13,929.72. In comparison, if the County was to sign the linking agreement with Bank of America and our total amount spent was $3,000,000.00, our rebate amount would be $37,200.00. Each agency will be paid their rebate directly from Bank of America. The City of Port Saint Lucie will not keep any portion of the rebate. To date, eight governmental agencies have signed the linking agreement with Bank of America. The City of Port Saint Lucie and Bank of America have recently opened this opportunity to include non-profit organizations. Recommendation: Board approval for the Chairman to sign City of Port Saint Lucie procurement card program linking agreement with Bank of America. ~ ~ ITEM NO. VI-F ~ ~ ~ - ~ DATE: 03/09/10 • a _ • . - AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark A. DiMascio SUBMITTED BY: Parks & Recreation Department Project Manager SUBJECT: Museum Pointe Park Playground BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-7210- ~,64000700 PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to purchase Landscape StructuresT"^ playground equipment totaling $74,541.53 for Museum Pointe Park utilizing the U.S. CommunitiesT"" Government Purchasing Alliance National Contract #040376, as outlined in the agenda memorandum, permission to demolish and remove the existing playground from the fixed asset list, and authorization for the Chairman to sign documents, as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ' ~ ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Siqnatures OMB Director County Attomey ( x) Budget Analyst ( x) ~ . Daniel S. Mclntyre Marie Gouin ? Originating Dept. ( x ) ( ) Debra Brisson (Name) Parks and Recreation ~ _ • 4 ! MEMORANDUM TO: Board of County Commissioners THROUGH: Debra Brisson, Director ~~~1~ FROM: Mark A. DiMascio, Project Manag r 3% DATE: March 9, 2010 SUBJECT: Museum Pointe Park Playground ITEM NO. VI-F Backqround: Three years ago, the Parks Division began a playground replacement program budgeting $75,000 annually to replace one failing playground. In the FY 2010 budget, the Board again approved $75,000 to replace one playground. Staff has been working with several playground manufacturers and is requesting Board approval to purchase Landscape StructuresT"' equipment to replace the playground at Museum Pointe Park for the following reasons: 1) On August 13, 2009, Employers Mutual Incorporated (EMI), St. Lucie County's Insurance Brokers, inspected the playground equipment and deemed the equipment unsafe due to excessive rust and decay. (The Inspection Report is attached.) 2) As a result of the report, staff boarded up the playground for safety reasons. 3) The playground is located between St. Lucie County Regional History Museum and Marine Center and is heavily utilized by schools and groups for field trips. 4) A poured-in-place rubber safety surface will be installed under the playground which meets all current playground safety standards, ADA Accessibility guidelines and also requires less maintenance than mulch or sand. The U.S. CommunitiesT^^ Government Purchasing Alliance is a nonprofit government purchasing cooperative that assists local and state government agencies, school districts (K-12), higher education, and nonprofit organizations in reducing the cost of purchased goods through pooling the purchasing power of public agencies nationwide. This is accomplished through competitively solicited contracts for quality products through lead public agencies. Today more than 39,200 public agencies utilize U.S. CommunitiesT"" contracts and suppliers to procure more than 1 billion dollars in products and services annually. Each month more than 400 new public agencies register to participate. The continuing rapid growth of public agency participation is fueled by the program's proven track record of providing public agencies unparallel value. Both the County Attorney and the OMB Director have approved the purchase of the equipment utilizing the U.S. CommunitiesT"' Government Purchasing Alliance. ~ ~ ITEM NO. VI - G1 - DATE: 3/09/10 f r fr • ~ . • . • AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI~,JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Stefanie Myers SUBMITTED BY: Community Services Assistant Director BSU JECT: Equipment Request and Budget Amendment BACKGROUND: See attached memorandum. FUND3 AVAILABLE: 001-1931-564000-15019 Community Services Renovations PREVIOUS ACTION: Approvat of Equipmerrt Request No. 10-017 and Budget Amendmerrt No. 10- 008. RECOMMENDATION: Board approval of Equipment Request No.10-022, Budget Amendment No.10-014 and authorization for the Chairman to sign documents as approvecl by the Courrty Attomey. COMMtSSION ACTION; CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator CoordlnatioNSls~naturos County Attorney ( ) ~ OM8 Director ( ) Budget Analyst . Daniel S. Mclntyre ouin Sophia Hoft Originating Dept. ( ) ' Beth yder ~ Community Services • ' ~ ~ ~ MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Directo~ FROM: Stefanie Myers, Assistant Diredor~ DATE: March 9, 2010 SUBJECT: Equipment Request and Budget Amendment ITEM NO. VI-G1 Backs~round: Due to an increase in the cost of equipment for the voicemail system for Community Services, a modified equipment request and a budget amendment are required. The addition of voicemail to the Community Services office will allow one receptionist to handle the calls without having to take messages directly or place callers on hold for extended periods of tfine, allowing for faster service and higher client satisfaction. It will also allow the messages to be retained for public record via email. The revised equipment cost for the voicemail system will be approximately $9,700. This is an increase of $3,000 over the originally approved request. Funds have been allocated for this purchase as a part of the Community Services renovation projeet. This is not an allowable expense under grant funding. Recommendatlon Board approval of Equipment Request No.10-022, Budget Amendment No.10-014 and authorization for th~ Chairman to sign documents as approved by the County Attomey. Attachments: Equipment Request EQ 10-022 IT Quote SLCCOMSVC110109 Budget Amendment BA10-014 ITEM NO. VI -GZ _ - ~ DATE: 03/09/10 • • ~ . • AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI~D ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRE3ENTED BY: Stefanie Myers SUBMITTED BY: Community Services/Social Services Division Assistarrt Director ~ UBJE T: Early Leaming Coalition (ELC) First Amendment BACKGROUND: See attached memorandum. ~UNOS AVAILABLE: 001511-6420-331691-600 Department of Health and Human Services PREVIOUS ACTION: November 24, 2009 - Approved agreement with the Early Leaming Coalition of St. Lucie. RECOMMENDATION: Board approval of the oontract amendmeM with the Early Leaming Coalition of St. Lucie and authorization for the Chairman to sign documerrts as approved by the County Attomey. COMMtSSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator CooMinatioNSis~natures County Attomey ( ) ~ OMB Director ( ) Budget Analyst . Daniel S. Mclntyre Marie Gouin Sophia Holt Originating Dept. ( ) rn, Beth yder Community Services • . • ~ • MEMORANDUM TO: Board of Courrty Commissioners THROUGH: Beth Ryder, Director FROM: Stefanie Myers, Assistant Director ~ DATE: March 9, 2010 SUBJECT: Ea~ly Leaming Coalition (ELC) First Amendment ITEM NO. VI -G2 Backaround: The Community Services Block Grant (CSBG) American Recovery and Reinvestment Act (ARRA) is a federal grant designed to assist residents with: • Securing and maintaining meaningful employment; • Attaining adequate education; • Making better use of available income; • Obtaining and mairrtaining adequate housing and suitable living environment; • Removing obstacles and solving problems that block achievement of self-sufficiency; • Achieving greater participation in the affairs of a community; and • Making more effective use of other programs. A community needs assessmer~t ident~ed a gap in services for those lower income residerrts who struggle with finding supervision for their children when they are at work or pursuing college training. The inability to receive childcare subsidies or affordable childcare has led to job loss and an inabilit~r to obtain post secondary education. The Early Leaming Coalition (ELC) has a waiting list of more tha~ 1,000 families in need of childcare subsidy so the parents can work. In response to this need, an initial allocation of ARRA funds in the amourrt of $105,350 was given to ELC. It was later determined that additional funds from St. Lucie Counry's allocation of the CSBG ARRA grant could be used to assist those on the ELC waiting tist. The mod~cation increases the agreement by $75,250 for a total of $180,600. This will allow a total of 60 chitdren to be assisted. Recommandation Board approval of the contract amendmerrt with the Ea~ly Leaming Coalition of St. Lucie and authorization for the Chairman to sign documents as approved by the County Attomey. Attachments: Amendment r ITEM NO. VI-G3 _ DATE: 3/09/10 • • • . • AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI~ID ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Corine C. Williams SUBMITTED BY: Community ServiceslTransit Division Transit Manager SUBJECT: Federal Legislative Appropriation Request BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to support the Flo~ida Public Transportation Association (FPTA) to submit a Federal Legislative Earmark request for the replacement of transit buses. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER , Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Sianatures County Attorney ( ) OMB Director ( ) ~ Budget Analyst . Daniel S. Mclntyre Marie ouin Sophia Holt Originating Dept. ( ) Beth Ry r ~ 'E Community Services ~ • ~ ~ ~ ~ MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director ~ FROM: Corine C. Williams, Transit Manager DATE: March 9, 2010 SUBJECT: Federal Legislative Appropriation Request ITEM NO. VI-G3 Backs~round: In the past, St. Lucie County has submitted Federal Legislative Earmark requests through the Florida Public Transit Association (FPTA). FPTA is a nonprofit association whose members include every major public transit agency, interested citizens and businesses in Florida and local governments. St. Lucie County is a voting member of this organization. The FPTA acts as a collective voice in promoting the recognition, use and improvement of public transit in the State of Florida. Members of the FPTA employ thousands of Floridians, transport 300 million riders each year, and create several billion dollars per year in economic activity. Since 2005, St Lucie County has received legislative earmark allocations that exceeded $1,700,000, which has funded the purchase of replacement vehicles and the expansion of transit services. Staff is recommending that a legislative earmaric request for FPTA be suppo~ted by the Board in the amount of $1 million for the replacement of vehicles that are past their useful life. Currently, the County owns 34 vehicles that need replacement: 14 buses from the fixed routes and 20 buses from the demand response fleet. The demand response buses are expected to last five years or 150,000 miles; and fixed route buses are expected to last seven to ten years or 300,000 miles. These 34 vehicles have met or exceed thei~ expected useful life. Attached is the proposed congressional request to be included in the FPTA legislative packet. Recommendation Board approval to support the Florida Public Transportation Association (FPTA) to submit a Federal Legislative Earmark request for the replacement of transit buses. Attachments: FPTA Legislative Earmark Request ~ ITEM NO. VI -G4 _ ~ ~ ~ ~ - - DATE: 03/09/10 ~ AGENDA REQUEST REGULAR ( ) • ' ~ • PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) ~ BOARD OF COUNTY COMMISSIONER3 PRESENTED BY: ~ Stefanie Myers SUBMITTED BY: Community Services/Social Services Division Assistant Director gU_ CT; US Department of Justice Volence Against Women OfFce (VAWO) BACKGROUND: See attached memorandum. FUNDS AVAILABLE: NJA PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to submit an application to the U.S. Department of Justice VAWO for the Safe Havens: Supervised Visitation and Safe Exchange Grant Program for FY 10-12 on behalf of The Exchange Club Center and authorization for the Chairman to sign documents as approved by the County Attomey. COMMISSION ACTION: CONCURRENCE: ( APPROVED ( ) DENIED ~ OTHER ' Faye W. Outlaw, MPA Approved 5-0 County Administrator Coordinatlon/Si~natures Courrty Attorney ( ) OMB Director ( ) /~n Budget Analyst ? ~ l . Daniel S. Mclntyre Marie Gouin Sophia Holt Originating Dept. ( ) Beth r ~ _ _ Community Services • ' ' ' ' MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director FROM: Stefanie Myers, Assistant Director c,,~~ DATE: March 9, 20t0 ~ SUBJECT: US Department of Justice ~olence Against Women Office (VAWO) ITEM NO. VI -G4 Backs~round• Since FY02, St. Lucie County, on behalf of the Exchange Club Castle, has been awarded the Safe Havens: Supervised Visitation and Safe Exchange Program by the VAWO. The full amount is being requested from VAWO; there is no local match required. This is a pass through gran# provided to Exchange Club Castle. : The Valued Visits project is a partnership between St. Lucie County and The Exchange Club Center for the Prevention of Child Abuse of the Treasure Coast; d.b.a. CASTLE. Valued ~sits provides court o~dered supervised visits and exchanges of children in cases of domestic violence, dating violence, child abuse, sexuai assault, and stalking. Valued Visits operates three sites in three adjacent counties. ~ Safe Havens (Site 1) 2945 W. Midway Rd Fort Pierce, FL 34981 ~ Safe Havens (Site 2) 1275 Old Dixie Highway Vero Beach, FL 32960 • Safe Havens (Site 3) 3824 SE Dixie Highway Stuart, FL 34997 Recomrr~endation Board approval to submit an application to the U.S. Department of Justice VAWO for the Safe Havens: Supervised Visitation and Safe Exchange Grant Program for FY 10-12 on behalf of Exchange Club Castle and authorization for the Chaimnan to sign documents as approved by the County Attomey. Attachment: Grant Application - - - ~2-ev ~ Community Services = 1 t 1 c--1 1~_ V ~ VI-G5 ITEM NO. , ~ - J = = DATE: 03l09/10 ! ~ . , . AGENDA REQUEST REGULAR ( ) _ PUBLIC HEARING ( ) qUASi-JD ( ) ~ CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jessica Pams SUBMITTED BY: Community Services/Housing Division Housing Ma ge SUBJECT: Award of Community Development Block Grant Disaster Recovery Initiative (CDBG DRI) Housing Rehabilitation/Replacement Bids BACKGROUND: See attached memorandum_ FUNDS AVAILABLE: 001184-6420-549605-600 CDBG DRI 2005 001113-6420-549605-600 CDBG Supplemental Disaster Recovery 001113-6420-549610-600 CDBG Supplemental Disaster Recovery PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of bid awards for one rehabilitation and five replacement housing projects under the St. Lucie County CDBG DRI Grants, and authorization for the Chairman to sign documents as approved by the County Attomey. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER A roved 5-0 Faye W_ Outlaw, MPA PP County Administrator CoordinatloNStstnatures County Attomey ( ) /I~/ OMB Directior ( ) ~~~?/1 ~,/d Budget Malyst ~ . Danie{ S. Mclntyre Marie uin Sophia Holt Originating Dept ( ) Beth Ryder ~2-~v ~ . Community Services ~ ~ - ..l = • . . MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director FROM: Jessica PaRish, Housing Mana DATE: March 9, 2010 SUBJECT: Award of Community Development Block Grant Disaster Recovery Initiative (CDBG DRI) Housing Rehabilitation/Replacement Bids ITEM NO. VI -G5 Backqround: The CDBG DRI Grant is a federal program that provides funding for low-income residents located in communities that have been impacted by a natural disaster. Congress has appropriated additional funding for the CDBG program in the form of Disaster Recovery grants to assist with recovery. In order to decrease the potential for change orders, a cost estimate was prepared for each bid and bids falling 15 percent (15%) below or above the cost estimate were rejected. An Invitation for Bid (IFB) was advertised on January 24, 2010. On February 9, 2010, a mandatory project review with contractors was completed. February 23, 2010, bids were evaluated in compliance with the approved Housing Assistance Plan. Staff is recommending award to the following contractors: • IFB 4(Replacement) to Hartnett Building Group located in Fort Pierce, for $82,550. • IFB 10 (Replacement) to A Thomas Constn~ction, Inc. located in Fort Pierce, for $82,600. • IFB 11 (Replacement) to White Sands Construction located in Arcadia, for $82,450. • IFB 12 (Replacement) to White Sands Construction located in Arcadia for $82,550. • IFB 13 (Replacement) to Bitantar Construction USA, LLC located in Miami for $104,198. • IFB 14 (Rehabilitation) to Black Street Enterprises, Inc_ located in Port St. Lucie for $20,711. On March 5, 2010, staff received a letter from The Griffith Law Firm, P.A. regarding a bid protest on IFB 3. IFB 3 will be awarded at a later date when the protest is resolved. All the above bids have incorporated green, energy efficient products, such as Energy Star appliances, solar hot water heaters, low flow fauoets and Low-E impact windows. ~ ITEM NO. VI-H ~ , _ . ~J _ : ' - - DATE: 03/09/10 • ~ . , . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: - Michael Brillhart fll~ SUBMiTTED BY: Growth Management Department Capital Improvements Manager SUBJECT: Proportionate Fair Share and Road Impact Fee Credit Agreement - Oceanic Transportation, Inc. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: December 1, 2009 - Growth Management Order GM-09-014 approved by Growth Management Director. RECOMMENDATION: Board authorization to advertise for a public hearing before the Board of County Commissioners on April 6, 2010 as outlined in the agenda memorandum. COMMISSION ACTION: CONCURRENCE: ~C APPROVED ( ) DENIED ^Gi ( ) OTHER ~ Faye W. Outlaw, MPA Approved 5-0 County Administrator CoordinationlSianatures County Attorney O t' County Surveyor O ~N~~ . Daniel S. Mclntyre Ron Harris ~ r7 County Engineer ( ) ~r ERD ( ) Michael Powley Karen Smith Originating Dept. ( ) ~ Mark Satterlee 4~ Growth Management Department _ _ ~ . ~ ~ • : ~ MEMORANDUM TO: Board of County Commissioners THROUGH: Mark Satterlee, AICP, Growth Management D~ FROM: Michael Brilihart, Capital improvements Manage~Q DATE: March 9, 2010 SUBJECT: Proportionate Fair Share and Road Impact Fee Credit Agreement - Oceanic Transportation, Inc. ITEM NO. VI-H Backqround: On December 1, 2009, Growth Management Order GM-09-014 was authorized by the Growth Management Director granting approval for the Oceanic Transportation minor site plan consisting of 160,069 square feet of parking area and 460 square feet of office space for a truck storage and distribution center located along West Orange Avenue. In accordance with Section 5.07(A) of the Land Development Code (LDC), Condition No. 5 of the Growth Management Order (attached) requires the developer to enter into a Proportionate Fair Share Agreement with St. Lucie County as a means of mitigating project transportation concurrency impacts on the Kings Highway at Orange Avenue intersection. The developer's proportionate fair share contribution is in the amount of $6,814.05. In addition, Section 5.07 (E) of the LDC allows the proportionate fair share contribution to be applied as a credit against road impact fees. A Proportionate Fair Share and Road Impact Fee Credit Agreement requires an advertised public hearing before the Board of County Commissioners. Recommendation: Board authorization to advertise for a public hearing before the Board of County Commissioners on April 6, 2010, as outlined in this agenda memorandum. ~ AGENDA REQUEST ITEM NO. V~-~ ' - DATE: 03/09110 ~ ~ ~ REGULAR ~ ) • ~ PUBLIC HEARING ( ) LEG. ~ ~ QUASI-JD ~ ) CONSENT ~X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Daniel J. Lutzke ~ SUBMITTED BY: Human Resources/Risk Management Risk Manager SUBJECT: Prison Health Services Inmate HIV Medications Invoice for January, FY 09-10. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-2300-531300-200 Inmate Medical Expenses (pending BOCC approval) PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Boar000 249 for HIV medi at onsf forr'the per odt of Janu'ary 01,v2010 through PHS January 31, 2010, in the amount of $39,082.06. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED , ( ) OTHER Faye W. Outlaw, MPA Approved 5-0 County Administrator Coordination/Siqnatures County Attorney ( X) ~ OMB Director ( X) Budget Analyst . (Daniel S. Mclntyre) (Marie Gouin) Originating Dept. ( X) T ERD ( ) (Daniel J. (Name) ~ ~ ~ = Human Resources/Risk Management ~ . , MEMORANDUM TO: Board of County Commissioners THROUGH: Carl Holeva, Human Resources irD ector FROM: Daniel J. Lutzke, Risk Manager r ~ DATE: March 9, 2010 SUBJECT: Prison Health Services Inmate HIV Medications Invoice for January, FY 09-10. ITEM NO. VI-I Backqround: Prison Health Services (PHS) acts as a third party administrator for St. Lucie County jail inmate health care and manages, administers and pays for inmate medications and out-patient medical services provided to inmates by off-site medical providers. PHS is now requesting reimbursement from the County for January 2010 inmate HIV medication costs in accordance with Florida Statute F.S. 901.35 which states that the medical services provider shall be reimbursed from the general fund of the County when no other source of payment is available. The Board has previously approved FY 09/10 inmate HIV medication payments of $147,759.23, first quarter Out-Patient Medical Costs of $475,003.61 and prior FY late Out-Patient Medical costs of $410,923.16. Those costs and this invoice result in a total inmate medical cost paid to date for FY 09-10 of $1,072,768.06. The Board has established a FY 09-10 total budget of $1,850,000 for inmate medical care. Attachments Prison Health Services Invoice number PHS0007249 i~ the amount of $39,082.06. Certification of invoice number PHS0007249 by Sheriff's Consultant, Alliance Medical Management. Recommendation Board approval for payment of Prison Health Services invoice number PHS0007249 for HIV medications for the period of January 01, 2010 through January 31, 2010, in the amount of $39,082.06. ~ _ ~ ITEM NO. V~-•1 ~ r _ ~ ~ ~ -g;~ 3/9/10 ' ~ r ~ ~ . DATE: ~ AGENDA REQUEST REGULAR ( ) • ' ~ ' - PUBLIC HEARING ( ) LEG. I ) QUASI-JD ( ) CONSENT ( X 1 TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P. E. SUBMITTED BY: Public Works/Engineering Division County Engineer SUBJECT: Road Improvement Agreement with ECM Group BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: Minor site plan approval on August 12, 2009 • RECOMMENDATION: Board approval of the Road Improvement Agreement with ECM Group and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: OQ APPROVED ( ) DENIED _ ( ) OTHER Faye W. Outlaw, MPA Approved 5-0 County Administrator Coordination/Sianatures County Attorney ( x) OMB Director ' Budget Analyst Daniel Mclntyre (Marie Gouin) • County Engineer ( x ) ti'~~'~ Originating Dept. ( x) Michael Powley D ald West cc: Finance Virginia Ave Medical Center RIA .ag ~ Engineering Division t ~ ~ ~ ~ ~ ~ ~ • ' ~ • ~ MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Director ~ FROM: Michael Powley, County Engineer DATE: March 9, 2010 SUBJECT: Road Improvement Agreement with ECM Group ITEM NO. VI-J Backs~round: ECM Group, developer of the proposed Virginia Avenue Medical Center, was granted minor site plan approval on August 12, 2009 (GM Order 09-010). The project is located on the south side of Virginia Avenue between South 38~' Street and South 39"' Street. As a condition of approval, the developer is required to construct right-of-way improvements to portions of South 38~' Street and South 39~h Street. The improvements to be constructed include sidewalks, drainage swales and travel lanes. As part of the right-of-way permitting process, the developer is required to enter into a Road Improvement Agreement (Attachment A) and provide surety in the amount of $157,090.17 (Attachment B). Recommendation: Board approval of the Road Improvement Agreement with ECM Group and authorization for Chairman to sign documents as approved by the County Attorney. ~ ~ - - - ITEM NO. VI - J2 ; ~ v . . , - ~ .j ' ~ DATE: 3/9/2010 • ~ . , . AGENDA REQUEST REGULAR ( ) _x _ . . PUBLIC HEAR(NG ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: ~ Donald B. West . SUBMITTED BY: Public Works - Administration Public Works Dir ctor SUBJECT: Paradise Park Stormwater Improvements Phase 2; South Florida Water Management District (SFWMD) Amendment No. 1- Time Extension BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Amendment No. 1 for time extension to contract No. 4600001221 with SFWMD for Paradise Park Stormwater Improvements Phase 2 project as outlined in the agenda memorandum and signature by the Chairman. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ - A roved 5-0 Faye W. Outlaw, MPA Pp County Administrator J-'~ Coordination/Sis~natures OMB Director County Attorney ( ) ~ ~ . Dan Mclntyre Marie Gouin Originating Dept. ( ) W • ERD ( ) Don Id B. West Public Works Department ~-:.~~Y~ _ ~ r,, • . . . . MEMORANDUM : x.~ t.~ _ TO: Board of County Commissioners FROM: Donald B. West, Public Works Directory~W - ~ ~ DATE: March 9, 2010 SUBJECT: Paradise Park Stormwater Improvements Phase 2; SFWMD Amendment No. 1 - Time Extension ITEM NO. VI - J2 Backaround: Paradise Park Subdivision consists of approximately 168 acres located between North 15~' and North 23`~ Streets and between two drainage canals: SFVIIMD Canal 25 (C-25) and Ft. Pierce Farms Water Control District (FPFWCD) Canal 1. The subdivision was developed in the 1960's before State water quality regulations, and has poor stormwater conveyances and lacks stormwater treatment. During rain events, stormwater outfalls directly into the two canals, both of which discharge into the Indian River Lagoon by means of Taylor Creek. Project improvements include drainage swales, dry detention ponds, and control structures for pretreatment and conveyance of stormwater. This system will dramatically reduce outfall of fresh water and stormwater pollutants from Paradise Park into the Indian River Lagoon. Phase 1 of this project was completed in May 2007. The current grant allocation of $500,000 is assisting with construction expenses associated with Phase 2. St. Lucie County's cost share is $500,000 totaling $1,000,000 toward the total project costs for Phase 2 of the Paradise Park retrofit. The original project completion date was March 10, 2010. This amendment will extend the grant deadline to July 10, 2010. This extension will allow the County to complete the project and recover the remaining funds available from the granting agency. Previous Action: February 12, 2008 - Board approval of Local Governmental Agreement with SFWMD in the amount of $500,000.00 (50%) for Paradise Park Stormwater Improvements - Phase 2. Estimated total project cost of $1,000,000.00. Recommendation: Board approval of Amendment No. 2 for time extension to contract No. 4600000621 with South Florida Water Management District for Lakewood Park Canal Control Structures Stormwater Drainage and Water Quality Improvement project as outlined in the agenda memorandum and signature by the Chairman. ITEM NO. VI - J3 £ ~ ~ ` DATE: 319/2010 f ~ . , . AGENDA REQUEST REGULAR ( ) ~ ~ . , . ~,.3_ , ~ _ PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Donald B. West SUBMITTED BY: Public Works - Administration Public Works Dir ctor SUBJECT: Indian River Estates Stormwater, Federal Emergency Management Agency (FEMA) Project No. 1561-135-R Modification No. 1- Time Extension BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Modification No. 1 for time extension to contract No. 1561-135- R with FEMA for Indian River Estates Stormwater as outlined in the agenda memorandum and signature by the Chairman. COMMISSION ACTION: CONCURRENCE: bQ. APPROVED ( ) DENIED ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator ~ CoordinationlSianatures County Attorney ( ) ~f OMB Director ( ) , Dan Mclntyre arie Gouin Originating Dept. ( ) ~ ERD ( ) Don d B. West ~ Public Works Department ~ ~ ~ . ~ ...P : ~ - -R:-~ . ' ' ' ' MEMORANDUM .~m~ TO: Board of County Commissioners FROM: Donald B. West, Public Works Director~~w ~ DATE: March 9, 2010 SUBJECT: Indian River Estates Stormwater, FEMA Project No. 1561-135-R Modification No. 1 - Time Extension ITEM NO. VI - J3 Backqround: In April 2005, County staff submitted a grant application to the FEMA. Hazard Mitigation Grant Program for funding in the amount of $4.19 million for the construction of the Indian River Estate/Savannas Water Retention Facilities Retrofit Project Phase 2. Phase 1 consisted of the construction of a pump station and the water retention facilities and was completed in early 2009. St. Lucie County partnered with the South Florida Water Management District, Florida Department of Environmental Protection, and the Indian River Lagoon National Estuary Program to design and construct the first segment. Currently, we are partnering with FEMA to design and construct the storm water collection and conveyance system. This current grant allocation of $116,243 is assisting with design expenses associated with Phase 2. St. Lucie County's cost share is $38,747 totaling $154,990 toward the total design costs for this phase of the Indian River Estates retrofit. The original grant completion date was November, 14, 2009. This modi~cation will extend the grant deadline to November 14, 2010. This extension will allow the County to move toward design and recover the remaining funds available from the granting agency. Previous Action: April 19, 2005 - Board approved submittal of grant application to the FEMA Hazard Mitigation Grant Program. January 27, 2009 - Board accepted the agreement from FEMA Hazard Mitigation Grant Program in the amount of $116,243, requiring a 25% match or $38,747, for a total project cost of $154,990. March 17, 2009 - Board approved Budget Resolution No.09-039 in the amount of $116,243 from FEMA for Indian River Estates Storm Water Improvements Phase 2. Recommendation: Board approval of Modification No. 1 for time extension to contract No. 1561-135-R with FEMA for Indian River Estates Stormwater as outlined in the agenda memorandum and signature by the Chai~man. ITEM NO. VI - J4 - DATE: 3/9/10 ~ ~ . , . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Donald 8. West ~ MITTED BY: Public Works Administration Public Works Dir~ctor SUB SUBJECT: Lakewood Park Phase 1 BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 102001-3725-563000-425047 SFMWD - MSTU, Stormwater Management. PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Change Order No. 3 with American Engineering and Development Corp. in the amount of $20,442.13 for Lakewood Park Phase 1 canal control structures, and authorization for the Chairman to sign contract documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER Faye W. Outlaw, MPA Approved 5-0 County Administrator Coordination/Sis~natu res , County Attorney (X ) OMB Director ( X) p Budget Analyst . Daniel Mclntyre Marie Gouin Originating Dept. (X ) W - ERD ( ) Don Id B. West Karen Smith _ Public Works Administration - J f<,~' ~ • ~ • ` " ` MEMORANDUM TO: Board of County Commissioners FROM: Donald B. West, Public Works Director~~W ' DATE: March 9, 2010 SUBJECT: Lakewood Park Phase 1 ITEM NO. VI - J4 Backs~round: This project involves replacement of the three primary water control structures with adjustable outfalls to provide maximum flexibility for stormwater management under varying conditions. The primary goals of this stormwater improvement project are flood control and groundwater recharge, accomplished by managing canal stages at optimum levels under variable conditions. The ability to provide pre-storm drawdown of the water in the Lakewood Park canals will maximize storage volume and provide enhanced flood protection during the wet season. Fort Pierce Farms Water Control District (FPFWCD) has agreed to allow the County to install the desired operable gates. An operations agreement between County and FPFWCD will guarantee that the permit limitations for Lakewood Park will not be violated. County staff has determined that a catwalk is needed to provide safe access to the operational gate at the Seminole Canal structure. A chain link fence is needed to provide secured access to the operational gates at Eastwood and Seminole canals. These additional features will require a Change Order from the Contractor, as the operational gates were not included in the original design drawings and permits. The Contractor has submitted the attached proposal (Attachment "A") as Change Order No. 3, (Attachment "B") to construct the project with the fence and cafinralk in the amount of $20,442.13. Previous Action: March 1, 2005 - BOCC approval of Work Authorization #16 with Hazen & Sawyer for design of Lakewood Park Phase 1 Improvements in the amount of $149,190. February 13, 2007 - BOCC approval of grant contract with South Florida Water Management District for Phase 1 construction in the amount of $250,000. April 28, 2009 - BOCC award of construction contract to American Engineering and Development Corp. in the amount of $116,870. August 25, 2009 - BOCC approval of change order no. 1 with American Engineering and Development Corp. in the amount of $16,871. November 3, 2010 - BOCC approval of change order no. 2 with American Engineering and Development Corp. in the amount of $58,054. r ITEM NO. VI-K ; ~ ~ " ~ = ` - DATE: 03/09/10 ~ AGENDA REQUEST REGULAR ( ) ~ , . _ _ _ PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:,~,~' Todd A. Cox ' ~ / Air ort Mana er ~ SUBMITTED BY: Airport P 9 SUBJECT: Resolution No. 10-085, Fence Obstruction Lights and Airport Security I mprovements BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 140362-4220-564000-400 No local match required. PREVIOUS ACTION: March 24, 2009 - BOCC approval of Resolution No. 09-093 accepting the Florida Department of Transportation (FDOT) Joint Participation Agreement. May 5, 2009 - BOCC approval of Budget Resolution No. 09-145 establishing the fund. RECOMMENDATION: Board approval of Resolution No. 10-085 accepting the FDOT Supplemental Joint Participation Agreement in the amount of $83,090.90 with no local match required for the Install Fence Obstruction Lights and Airport Security Improvements project and authorization for the Chairman to sign the document as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ; ( ) OTHER Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Siqnatures County Attorney ( ) OMB Director ( ) Budget Analyst . D iel S. Mclntyre arie Gouin Heather Young Purchasing ( ) ~ ERD ( ) (Name) ~ AIRPORT ~~.ti 4,~~ F - = - ~ , • . . . t~.~~.~~_..~ M E M O R A N D U M TO: Board of County C mmissioners FROM: Todd A. Cox ~ Airport Manager DATE: March 9, 2010 SUBJECT: Resolution No. 10-085, Fence Obstruction Lights and Airport Security Improvements. ITEM NO. VI-K Backqround: This agenda request is for the Board to accept the attached Florida Department Transportation (FDOT) Supplemental Joint Participation Agreement (SJPA) amending an existing FDOT grant approved by the Board in March 2009. The original grant was used to install obstruction lights on 3,955 linear of feet of fencing as recommended by FDOT to ensure that the Airport met the licensing requirements contained in Chapter 330 of the Florida Statutes. The project was completed leaving an unused balance of $103,864. This balance consisted of $83,090.90 in FDOT grant funds and $20,772.72 in local match funds. In January 2010, the Airport advised FDOT that it would not be using the balance of the grant for this project. FDOT stated that they would issue a supplement to the grant that would allow the Airport to use the remaining $83,090.90 to fund 100% of a security improvement project. The Airport plans to use the $83,090.90 for fencing, which is an on-going need. The unused local match funds ($20,772.72) will be moved into a reserve account. Recommendation Board approval of Resolution No. 10-085 accepting the FDOT Supplemental Joint Participation Agreement in the amount of $83,090.90 with no local match required for the Install Fence Obstruction Lights and Airport Security Improvements project and authorization for the Chairman to sign the document as approved by the County Attorney. ITEM NO. VI-L ~ ~ - - DATE: 03/09/10 i , . , AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED B: Don McLam Assistant Director SUBMITTED BY: Central Services SUBJECT: Work order program software for Central Services. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-19301-568000-100 Central Services Administration-Software (pending BOCC approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of Budget Amendment No. 10-013 and Equipment Request No. 10-021 to purchase work order program software in the amount of $2,800 for Central Services. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTH E R ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator ~~~rdination/Siqnatures / County Attorney ( x ) "Y~ - OMB Director ( x ) ~ a c~ Budget Analyst ~ . Dan Mclntyre Marie ouin Tawonna Johnson Originating Dept. ( x ) ~~G~d Other ( ) Roger A. Shinn H \ AGENDA - 354 ~ ~ - J _ Central Services • . - MEMORANDUM TO: Board of County Commiss~oners THROUGH: Roger A. Shinn, Direc Ir4~ FROM: Don McLam, Assistant Directo~~~ Central Services DATE: March 9, 2010 SUBJECT: Work order program software for Central Services ITEM NO. VI-L Backqround: On October 28, 2009 a selected group of employees met with the Board of County Commissioners to discuss employee budget reduction suggestions. As a cost savings measure, one of the groups' suggestion to Central Services was to reduce paper trails and utilize an electronic system for work orders. In response to the employee suggestion, staff is seeking approval to purchase a work order program that will allow work orders to be generated electronically by any County department or agency. The work order is received electronically by Central Services, assigned a work order number and forwarded directly to staff assigned to complete the work. When the work is completed the work order is signed off on and returned for final closeout. This process will eliminate the need for additional paper copies and will save delivery time and turnaround time on the work orders. Cost to purchase the work order p~ogram software is $2,800. There will be an annual cost of $240 for the database and server host maintenance. Funds are available and staff is requesting use of these funds to purchase the software through Budget Amendment No. 10-013 and Equipment request No. 10-021, as shown in Attachment 1 and Attachment 2. Recommendation: Board approval of Budget Amendment No. 10-013 and Equipment Request No. 10-021 to pu~chase work order program software in the amount of $2,800 for Central Services. ~ ITEM NO. VI-M ~ DATE: 3/9/10 i ~ , • AGENDA REQUEST REGULAR ~ ) PUBLIC HEARtNG ( ) LEG. ( ) ~ QUASI-JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Glenn Henderson ~ SUBMITTED BY: Grants/Disaster Recovery Department Grants/Resource Developer SUBJECT: Indrio Savannas Preserve Habitat Restoration ~ BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: December 8, 2009 - Board approval of an application to the Florida Fish and Wildlife Commission. RECOMMENDATION: Board authorization to accept a purchase order agreement in the amount of $20,000 from the Florida Fish and Wildlife Conservation Commission to improve gopher tortoise and scrub jay habitat in the Indrio Savannas Preserve and to approve Budget Resolution No. 10-073. COMMISStON ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Siqnatures - rn County Attorney ( ) OMB Director ( ) ' ' I , Dan Mclntyre Marie Gouin Budget Analyst ( ) T onnaJohnson Grants/Disaster ( ) Environmental ( ) Recovery Dept. Resources Dept. i m oeffner Ka n. Smith ~ , o ~ . : = r~ : ~ ~~~!!~,~~'i Grants/Disaster Recovery ~ Department . • . • vt~3..._~~~_~.~~~ MEMORANDUM TO: Board of County Commissioners THROUGH: William Hoeffner, Grants/Disaster Recovery Department Director~.~~ FROM: Glenn Henderson, Grants/Resource Developer ~ DATE: March 9, 2010 SUBJECT: Indrio Savannas Preserve Habitat Restoration ITEM NO. VI-M1 Backaround: This agenda item is a request for Board authorization to accept a purchase order agreement from the Florida Fish and Wildlife Conservation Commission in the amount of $20,000 to improve gopher tortoise and scrub jay habitat in the Indrio Savannas Preserve. The amount originally requested was $19,278, but budget modifications have resulted in that amount being increased to $20,000. These funds will be held in Account No. 001-3920-534000-310035 (Other Contractual Services). The project will include reduction of saw palmetto stands and a prescribed burn in the preserve's scrubby flatwoods to improve habitat and forage areas while reducing the threat of uncontrolled fires. The grant does not require matching funds from St. Lucie County. Recommendation Board authorization to accept a purchase order agreement in the amount of $20,000 from the Florida Fish and Wildlife Conservation Commission to improve gopher tortoise and scrub jay habitat in the Indrio Savannas Preserve and to approve Budget Resolution No. 10-073. ITEM NO. 111_g r , ~ ~ ~ ~ DATE: 3/9/10 ~ • • ~ • AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: MOSQUITO CONTROL BOARD PRESENTED BY: James R. David SUBMITTED BY: Mosquito Control Director SUBJECT: Native pianting at Queen's Island. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 145123-6230-534000-600 Other Contracted Services - SJRWMD NEP Grant 145832-6230-534000-600 Other Contracted Services - SFWMD IRL License Plate Grant PREVIOUS ACTION: January 26, 2010 - BOCC approval of Budget Resolution RECOMMENDATION: Board approval of a contract with Design Buiid, Inc. and authorization for the Chairman to sign the contract as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Faye W. Outlaw, MPA Approved 5-0 County Administrator Coordination/Sipnatures County Attorney ( ~ OMB/Purchasing ( t,~ Director ~ ~ ~sr-~ Budget Analyst . Dani I S. Mclntyre Marie Goui Heather Young Tawonna Johnson Originating Dept. ( ~ Other ( ) Ja es R. David Mosquito Control _ ~fi_-~ ~ , _ • ~ . , , MEMORANDUM TO: Mosquito Control Board FROM: James R. David, Mosquito Control Director Mosquito Control DATE: March 9, 2010 SUBJECT: Native planting at Queen's Island ITEM NO. ~~~-B Backqround: St. John's River Water Management District (SJRWMD) and South Florida Water Management District (SFWMD) have awarded grants in the amount of $20,000 each to St. Lucie County for plant restoration activities in Queen's Island Park. In accordance with Section 7-2 of the Purchasing Manual, formal quotes were solicted from the Purchasing DepartmenYs list of locally registered vendors, and three vendors responded with formal proposals. The low quote was received from Design Build Inc., located in Port St Lucie, in the amount of $31,664. Recommendation Board approval of a contract with Design Build, Inc. and authorization for the Chairman to sign the contract as approved by the County Attorney. ~ ~ ITEM NO. ~~~_g~ ~ ~ `S ~ _ J - _ , - DATE: 03/09/10 • • ' • ~ AGENDA REQUEST REGULAR ( ~ PUBLIC HEARING ( ) LEG. ~ ~ QUASI~ID ( ~ CONSENT ( X ~ TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY: SUBMITTED BY: Public Works - Erosion District Richard A. Bouchard, P.E. Erosion District Manager SUBJECT: South St Lucie Caunt~C Beach Restoration Project BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 184211-3710-531000-36203 Erosion District - South St. Lucie County Beach 184214-3710-531000-36203 Erosion District - South St. Lucie County Beach PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Amendment No. 3 to Work Authorization No. 6 with Coastal Tech and Work Authorization No. 4 with Taylor Engineering and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER ~---y _ Approved 5-0 Faye W. Outlaw, MPA County Administrator Coord i nation/Si~tnatures County Attorney ( x) ~ OMB Director ( x) ~ Budget Analyst ? ~ t . Daniel S. Mclntyre arie uin Tawonna Johnson Originating Dept. ( x) - Erosion District ( x) Do ald B. West Richar A. Bouchard AGEND356.PERMIT.SC6 ~ ~ _ - Public Works ~ . ~ - ' ' ' ' Erosion District ~ • • . • MEMORANDUM TO: St. Lucie County Erosion District Board THROUGH: Donald B. West, P.E., Public Works Director~? ~ f ~ FROM: Richard A. Bouchard, P.E., Erosion District Manager ~ i DATE: March 9, 2010 SUBJECT: South St. Lucie County Beach Restoration Project ITEM NO.: III-B1 Back~round: St. Lucie County has initiated a non-federal project to address the severely deteriorated conditions of the South County shoreline while paralleling the development of a federal Shore Protection Project to provide for future re-nourishment of the beaches in the project area. During the 2006/07 budget session, the State approved $3 million to assist St. Lucie County with the South St. Lucie County Beach Restoration project because of impacts from hurricane activity. On January 23, 2007, the Board approved finro separate work authorizations with Coastal Tech along with FDEP Project Agreement 07SL2 for $3 million in State funds to undertake these long-term tasks. The proposed design includes an enhanced dune in concert with an equilibrated 35-foot beach berm width, similar to the Martin County beach project design immediately to the south. The intent is to provide for a one-time State-County beach restoration project in anticipation of future re-nourishments through the federal shore protection program. Considering the lengthy permitting process and sea turtle nesting season, it would appear the earliest construction could commence would be after October 31, 2011. With the recent addition of grassed parking areas at both Dollman and Waveland beach and the completion of the restroom at Dollman, State cost sharing for this project increased from 29.9% to 44.1 % while the County's share decreased to 55.9%. Additional cost savings are likely if a regional project could be coordinated with the Martin County, tentatively scheduled for construction during the spring of 2012. Consistent with the most recent Board action, application submittals for the South St. Lucie County Beach and Dune Restoration project to the appropriate permitting agencies occurred on September 18, 2009. As a result, the U.S. Army Corps of Engineers (USACE) informed the County that they determined an Environmental Impact Statement (EIS) would be necessary to evaluate potential impacts associated with the construction of this project. Pursuant to federal guidelines, the USACE requested the County submit a list of contractors (consultants) for their consideration during an interview process. The County submitted both Coastal Technology and Taylor Engineering as potential consultants since they were already under contract to assist the County with coastal engineering related services. After their interview process, the USACE recommended utilizing the services of Taylor Engineering, as a third party contractor, to develop the EIS for the South County project. ITEM NO. III-62 . „,a r„_~- ~ ~ ~ . r ~ - ~ " # DATE: 3/09/10 • . • ~ . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI~ID ( ) CONSENT ( X ) TO: EROSION DISTRICT BOARD PRESENTED BY: Donald B. West . SUBMITTED BY: Public Works - Administration Public Works Di cto SUBJECT: Artificial reef grant application BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 184-3710-563005-39003, Erosion District-A~tificial Reefs-Consulting Engineer. PREVIOUS ACTION: January 12, 2010 - Erosion District Board approved permission to submit a pre- application to the National Geographic Conservation Trust. RECOMMENDATION: Erosion District Board approval of an artificial reef construction grant application to the National Geographic Conservation Trust for $20,000. COMMISSION ACTION: CONCURRENCE: Q~ APPROVED ( ) DENIED ( ) OTHER ..,~~1 Approved 5-0 Faye W. Outlaw, MPA County Administrator CoordinatioNSis~natures County Attorney ( X) OMB Director ( X) Budget Analyst . Dan Mclntyre Marie Gouin Originating Dept. ( X) W• ERD ( ) Do Id B. West ~~e ykE'~,~. '-d'.~,ae~4- -4 ~.~c~ocefyr~~? r~ _ ~ ` ~ A . N : . . ~ Public Works Administration • • ~ • _ MEMORANDUM TO: Erosion District Board FROM: Donald B. West, Public Works Director~W ' i" THROUGH: James Oppenborn, Marine Resources Coordinat DATE: March 9, 2010 SUBJECT: Artificial Reef Grant Application ITEM NO.: III-B2 Back~round: The National Geographic Conservation Trust grants up to $20,000 to projects that will a) improve threatened animal populations, and b) can be exported to other tocations around the world to achieve similar gains. The South Atlantic Fisheries Management Council has approved Amendments 17A and 17B to the Snapper Grouper Fishery Management Plan. Said amendments prohibit fishing for red snapper and the Warsaw grouper, respectively. St. Lucie County's Artificial Reef Program has deployed 19 artificial reefs that help support growth and survival of numerous regulated fish species that are experiencing overfishing and are threatened by habitat degradation, including red snapper and Warsaw grouper. The proposed juvenile fish habitat artificial reef would complement other artificial reefs in the area and would serve as an example for the use of artificial reefs in fisheries management. The $20,000 grant from the National Geographic Conservation Trust will be used to pay the $17,000 artificial reef deployment cost and $3,000 in monitoring costs. Although this grant does not require a match, supplemental funding will be provided by the Artificial Reef Program to help pay for the remaining costs that include conducting pre-deployment surveying ($1,750), deployment monitoring and assistance ($4,650), and post-deployment mapping ($7,275). Recommendation: Erosion District Board approval of an artificial reef construction grant application to the National Geographic Conservation Trust for $20,000. ITEM NO. III-B3 , ~ ,.r~:^ ; ~ ; DATE: 3/09/10 • i• r • AGENDA REQUEST REGULAR PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT ( X ) TO: EROSION DISTRICT BOARD PRESENTED BY: Donald B. West ~ • SUBMITTED BY: Public Works - Administration Public Works Di cto SUBJECT: Artificial Reef Grant Application BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 184-3710-563000-39003, Erosion District-Artificial Reefs-Infrastructure. 184-3710-563005-39003, Erosion District-Artificial Reefs-Consulting Engineer. PREVIOUS ACTION: N/A RECOMMENDATION: Erosion District Board approval of an artificial reef construction grant application to the Florida Fish and Wildlife Conservation Commission (FWC) for $60,000. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Siqnatures County Attorney ( X) ~ OMB Director ( X) Budget Analyst . Dan Mclntyre Marie Gouin Originating Dept. ( X) W. ERD ( ) Do ald B. West ~ ~~~~~x~ public Works Administration ~ r ~ MEMORANDUM • • ~ • TO: Erosion District Board FROM: Donald B. West, Public Works Director~~W ' THROUGH: James Oppenborn, Marine Resources Coordinat DATE: March 9, 2010 SUBJECT: Artificial Reef Grant Application ITEM NO.: III-63 Back~round: The Florida Fish and Wildlife Conservation Commission's (FWC) Artificial Reef Program supports the deployment of artificial reefs for the creation of recreational opportunities and _ management of fisheries. Last year, the St. Lucie County's Artificial Reef Program deployed three new artificial reefs with the assistance of a$50,000 FWC artificial reef grant and a$10,000 FishAmerica Foundation grant. This new grant application is to apply for $60,000 to construct four new artificial reefs on the County's permitted artificial reef sites. This would bring the number of St. Lucie County reefs to 23 reefs deployed in the last 5 years, including the accompanying application to the National Geographic Conservation Trust. There are no matching requirements for this grants program. The St. Lucie County Erosion District will provide $14,200 in matching funds however. A$14,200 match to the construction grant will be provided by the Artificial Reef Program to help pay for artificial reef deployments ($8,000) and to pay for conducting deployment dives and deployment monitoring ($6,200). This match is needed to take full advantage of the grant funds available and deploy a fourth artificial reef on the County's permitted artificial reef sites. Recommendation: Erosion District Board approval of an artificial reef construction grant application to the Florida Fish and Wildlife Conservation Commission (FWC) for $60,000.