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HomeMy WebLinkAbout06-22-2010 Signed Agendas ADDITION AGENDA REQUEST ITEM NO. IV-C _ DATE: June 22, 2010 ~ ~ REGULAR [x J PUBLIC HEARING [ ] CONSENT [ ] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre County Attorney SUBJECT: Resolution No. 10-189 -Commending Norm Penner, Executive Director of the Boys & Girls Club of St. Lucie County for being awarded the title of "National Executive of the Year" by the Boys & Girls Club of America. BACKGROUND: Melanie Wiles, Director of Development at the Boys & Girls Club of St. Lucie County has requested that this Board commend Norm Penner for the significant contributions he has made to the work of the Boys & Girls Club profession and the award he received for that work from the Boys & Girls Club of America. Resolution No. 10-189 (attached) has been drafted for that purpose. RECOMMENDATION: Staffrecommendsthatthe Board adopttheattached Resolution No. 10-189 as drafted. COMMISSION ACTION: CONCURRENCE: ~Q APPROVED [)DENIED [)OTHER: Approved 5-O Faye W. Outlaw, MPA County Administrator Review and Approvals [X) County Attorney: ~ Heather Young, ACA RESOLUTION NO. 10-189 A RESOLUTION COMMENDING NORM PENNER, EXECUTIVE DIRECTOR OF THE BOYS & GIRLS CLUB OF ST. LUCIE COUNTY, AS HE WAS RECENTLYTITLED NATIONAL EXECUTIVE OFTHE YEAR BYTHE BOYS & GIRLS CLUBS OF AMERICA FOR THE SIGNIFICANT CONTRIBUTIONS HE HAS MADE TO THE WORK OF THE BOYS & GIRLS CLUB PROFESSION WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. Norm Penner began his career with the Boys & Girls Club in 1963. He has worked as a dedicated Executive Director at the Boys & Girls Club of St. Lucie County for the past eleven years. Under his direction, the Club has grown from 12 sites to 19 sites and now serves more than 4500 kids in the local community. 2. Mr. Penner has deeply impacted the Boys & Girls Club movement by involving his board members and staff in leadership programs and training. He is an active member of more than twelve local organizations including the Fort Pierce Rotary and the Executive Roundtable of St. Lucie County. 3. In his acceptance speech, Mr. Penner exclaimed, "I am acutely aware of two things - thereare hundreds of Club CEO'sthat qualifyto stand here; and second, that I would not be standing here without the support of family, friends, colleagues and my staff." 4. Mr. Penner was awarded Executive of the Year at the Boys & Girls Club National Conference in New York City on May 13, 2010from the Boys & Girls Club Professional Association. The mission of the Professional Association is to enhance the work of Boys & Girls Club professionals through career development and networking opportunities, peer recognition and scholarships, and to act as an advocate for issue affecting the health, welfare and employment of Boys & Girls Club professionals. 5. The Boys & Girls Club of St. Lucie County is a nonprofit organization dedicated to servingthe youth ofthe community. With nineteen locations throughoutthe county, the Boys & Girls Club programs serve a diverse group of kids age 5-18. The more than 3,000 members come from a variety of backgrounds, although special effort is made to reach out to those children from disadvantaged circumstances. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, Florida, for itself and on behalf of the citizens of St. Lucie County, does hereby commend Mr. Norm Penner for this prestigious award and for the significant contributions he has made to the work of the Boys & Girls Club Profession. BE IT FURTHER RESOLVED that a copy of this resolution will be presented to Mr. Norm Penner as a token of this Board's appreciation. l _ AGENDA REQUEST ITEM NO. VI-B-1 Date: June 22, 2010 Regular [ ] Public Hearing [ ] Consent [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Heather Young Assistant County Attorney SUBJECT: Street Lighting Improvement Service Districts - Interlocal Agreements with St. Lucie County Property Appraiser and St. Lucie County Tax Collector BACKGROUND: See C.A. No. 10-0616 FUNDS AVAIL.: (State type & No. of transaction or N/A): N/A RECOMMENDATION: Staff recommends that the Board of County Commissioners approve the proposed interlocal agreements with the St. Lucie County Property Appraiser and the St. Lucie County Tax Collector for the Street Lighting Improvement Service Districts, and authorize the Chairman to sign the agreements. COMMISSION ACTION: CONCURRENCE: APPROVED [ ]DENIED [ ]OTHER: Approved 5-O Faye W. Outlaw, M.P.A. County Administrator Coordination/Signatures County Attorney: Mgt. ~ Budget: ~urchnsing: Daniel 5. McIntyre Marie Gouin Originating Dept.: Other : Other Donald West Finance (Check for Copy only, if applicable): INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 10-0616 DATE: June 8, 2010 SUBJECT: Street Lighting Improvement Service Districts - Interlocal Agreements with St. Lucie County Property Appraiser and St. Lucie County Tax Collector BACKGROUND: On May 10, 2010, the Board of County Commissioners adopted Ordinance No. 10-017 which amended Chapter 1-17 (Roads and Bridges) of the Code of Ordinances to establish a new procedures for the creation and administration of Street Lighting Improvement Service Districts. Under Ordinance No. 10-017, assessments for street lighting improvements shifts from an ad valorem basis to a non-ad valorem basis using the actual cost of services provided. Attached to this memorandum are copies of proposed interlocal agreements with the St. Lucie County Property Appraiser and the St. Lucie County Tnx Collector which provide for their assistance in assembling the assessment rolls and collecting the assessments under the under uniform method of collection authorized by Section 197.3632, Florida Statutes. RECOMMENDATION/CONCLUSION: Staff recommends that the Board of County Commissioners approve the proposed interlocal agreements with the St. Lucie County Property Appraiser and the St. Lucie County Tax Collector for the Street Lighting Improvement Service Districts, and authorize the Chairman to sign the agreements. Respec fully submitted, Heat er Young Assistant Cou ttorney AGENDA REQUEST ITEM NO. VI-B-2 DATE: June 22, 2010 - ~ _ • REGULAR PUBLIC HEARING CONSENT [xx] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): SUBJECT: Permission to Advertise -Ordinance No. 10-024 -County Seal and Logo BACKGROUND: See CA10-746 FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff requests permission to advertise proposed Ordinance No. 10-024 for public hearing before the Board of County Commissioners on July 6, 2010, at 6p.m. or as soon thereafter ns may be heard. COMMISSION ACTION: CONCURRENCE: ~ APPROVED [ ]DENIED [)OTHER: ~ ~ Approved 5-O Faye W. Outlaw, MPA County Administrator Review and Approvals County Attorney: Mnna ement & Bud et Purchnsin 9 9 9 Daniel 5. McIntyre Originating Dept. Public Works Dir: County Eng.: Finance: (Check for copy only, if applicable) Eff. 5/96 - ~ _ = INTER-OFFICE MEMORANDUM ~ ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Sperrazza Lueke, Assistant County Attorney C.A. NO.: 10-746 DATE: June 22, 2010 SUBJECT: Permission to Advertise -Ordinance No. 10-024 -County Seal and Logo BACKGROUND: Section 165.043, Florida Statutes, allows counties to designate an official seal. Staff recommends that the Board designate the already-existing county seal as its official seal. The use of the county logo by persons or entities other than the County causes confusion to the public. Staff therefore additionally recommends that the Board designate the already-existing county logo as its official logo. RECOMMENDATION/CONCLUSION: Staff requests permission to advertise proposed Ordinance No. 10-024 for public hearing before the Board of County Commissioners on July 6, 2010, at 6p.m. or as soon thereafter as may be heard. Respectfully submitted, Heather Sperrazza Lueke Assistant County Attorney AGENDA REQUEST ITEM NO. VI-B-3 j _ DATE: June 22, 2010 • REGULAR • r PUBLIC HEARING CONSENT [XX] TO. BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY(DEPT): County Attorney Daniel 5. McIntyre County Attorney SUBJECT: Local Option Gns Tnx Division of Proceeds Beginning September 1, 2010 BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board approve the annual redetermination set out in the attached memorandum and direct the County Attorney to notify the Department of Revenue of the redetermination by July 1, 2010. COMMISSION ACTION : CONCURRENCE pG] APPROVED [ ]DENIED [ ]OTHER: Approved 5-O Faye W. Outlaw, MPA County Administrator Review and Approvals County Attorney: Management ~ Budget Purchasing: Daniel 5. McIntyre ~ D~ Originating Dept. Public Works Dir: County Eng.: ~o ~T Finance: (Check for copy only, if applicable) Eff. 5/96 ~ _ , _ • • INTER-OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Daniel 5. M`Intyre, County Attorney C. A. NO.: 10-0740 DATE: June 10, 2010 SUBJECT: Local Option Gns Tnx Division of Proceeds Beginning September 1, 2010 BACKGROUND: On May 12,1987, the Board approved interlocal agreements with the cities of Fort Pierce and Port St. Lucie concerning the allocation of the six (b) cent local option gas tax. In November, 1992, the State of Florida Department of Revenue notified the County that St. Lucie Village became eligible to receive a portion of the gas tax. As a result of that notification, on April b, 1993, the Board amended the interlocal agreements with the cities of Fort Pierce and Port St. Lucie to include St. Lucie Village. For the periods beginning September 1, 2007 through August 2010 the tax was distributed as follows: Recipient 2007-08 2008-09 2009-2010 Fort Pierce 17.7990% 19.3984% 17.9891% Port St. Lucie 57.8076% 56.6115% 59.1293% St. Lucie Village 0.0823% 0.0815% 0.0720% St. Lucie County 24.1110% 23.9085% 22.8096% The agreement provides that all subsequent divisions of the proceeds shall be redetermined by the County before July 1 of each succeeding year based on transportation expenditures for the five (5) fiscal years preceding the year in which the annual redetermination is made. AGENDA REQUEST ITEM NO. VI-B-4 DATE: June 22, 2010 ~ - - REGULAR [ ] 1 s ~ - PUBLIC HEARING [ ] CONSENT [X] TO: BOARD OF COUNTY COMMISSIONERS PRESENTED B SUBMITTED BY (DEPT): County Attorney Mark Godwin Criminal Justice Coordinator SUBJECT: Request to have the Board to amend and approve a Contractual Rate Agreement (Amendment No. 0005) with United for Families, Inc (UFF) for drug screening services. BACKGROUND: Please see attached Memorandum CA No. 10-0738. FUNDS AVAIL: Funds received for drug screening (going from $40,560.00 to $79,880.00) would be deposited into the fine and forfeiture fund in the account string: 107-2360-369940-2053 Drug Lab Testing. PREVIOUS ACTION: The St. Lucie County Drug Screening Lab Opened for testing on July 1, 2008. On January 5, 2010, the Board approved the previous Contractual Rate Agreement with UFF. RECOMMENDATION: Staff recommends the Board approve the Amended Contractual Rate Agreement with United for Families, Inc., and that the Chairman be authorized to sign the Amended Contractual Rate Agreement. COMMISSION ACTION: CONCURRENCE: ~C] APPROVED [ ]DENIED _ [ ]OTHER: Approved 5-O Faye W. Outlaw, MPA County Administrator Review and Auprovals [X] County Attorney: [x] Management & Budget: ~ / ~ [ Dan McIntyre Marie Gouin, Director Patty Marston, Analyst County Attorney • MEMORANDUM10-0738 TO: Board of County Commissioners THROUGH: Daniel S. McIntyre, County Attorney FROM: Mark J. Godwin, Criminal Justice Coordinator DATE: June 22, 2010 SUBJECT: Approve the Contractual Rate Agreement between United for Families, Inc. and the St. Lucie County Drug Screening Lab, resulting in an increase in revenue ITEM NO. VI B 4 Background: The St. Lucie County Drug Screening Lab opened on July 1, 2008. The Lab has tested many clients in the public and private sectors. In 2009, the Board approved a fixed price agreement between United for Families, Inc. and the County for testing clients. In January 2010, the Board approved and amended the original agreement which increased revenue from $15,600.00 to $29,540.00. In May 2010 the Board approved the fourth (4~') amended agreement which increase revenue from $29,540.00 to $32,160.00. United for Families has now requested another amendment to the Contractual Rate Agreement going from $40,560.00 to $79,880.00 dollars in FY10/11 (Note: State Budget year runs from July 1, 2010 through June 30, 2011). If approved, this additional revenue would be deposited into the fine and forfeiture fund (107-2360- 369940-2053 -Drug Lab Screening) Recommendation: Staff recommends that the Board approve The Contractual Rate Agreement Amendment (0005) with United for Families, Inc. for screening clients receiving services, and fees will be paid in part or whole, by UFF, and authorize the Chairman to sign the amended agreement. Respectfully ubmitted, Mark Go in Criminal Justice Coordinator ~ _ _ _ ITEM NO. VI-C ~ DATE: 06/22/10 • ~ AGENDA REQUEST REGULAR ( ) INVESTMENT FOR THE FUTURE PUBLIC HEARING ( ) LEG. ( ) QUASIti1D ( ) CONSENT (x) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Don McLam`"-~n~ SUBMITTED BY: Central Services Assistant Director SUBJECT: Award of Bid No. 10-028 -Media Studio A/C Project BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-1931-546200-1536 Administration Building Maintenance Projects 001-1930-562000-091600 Media Renovations PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to award Bid No. 10-028 to DAC Air Conditioning Corp. and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED _ ( ) OTHER Approved 5-o F-~~ Faye W. Outlaw, MPA County Administrator Co/ordinationlSignatures County Attorney (x) OMB Director (x ) Budget Analyst Dan McIntyre Contract Coordinator Marie Gouin Robert O'Sullivan Melissa Simberlund Originating Dept. (x) ( ) oger A. Shinn H \ AGENDA - 358 Central Services MEMORANDUM TO: Board of County Commissioners THROUGH: Roger A. Shinn, Director ~~,,o~ FROM: Don McLam, Assistant Dire ~~l~c~ Central Services ~~11'' DATE: June 22, 2010 SUBJECT: Award of Bid No. 10-028 -Media Studio A/C Project ITEM NO. VI-I Background: Invitation to Bid (ITB) went out April 25, 2010 for Bid No. 10-028, Media Studio A/C Project. Conversion of office space in Room 101 at the Administration building into a N studio to accommodate SLCTV programming requires the removal of the original a/c system, over thirty years old, and installation of completely new system. Installation of the new a/c system will include connection to the new chiller plant. Bids were due May 26, 2010. Per Demandstar.com, 320 companies were notified, 15 bid documents distributed and three bids received (Attachment 1). DAC Air Conditioning Corp. of Miami (Miami-Dade County) was the lowest bidder at $53,977. Cost for public construction bond is $1,635 and the total contract price will be $55,612. This project falls under the Local Preference Ordinance, however, the local business is not within five percent of the price submitted by the non- local business. Recommendation: Board approval to award Bid No. 10-028 to DAC Air Conditioning Corp. and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-D1 - r , ~ - ~ DATE: 6/22/10 • • . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark A. DiMascio SUBMITTED BY: Parks and Recreation Services Interim Recreation Manager SUBJECT: Time extension of Florida Boating Improvement Program (FBIP) Grant for Stan Blum Boat Ramp Restroom BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 316203-7210-562000-764 Parks Capital -Stan Blum -FBIP Grant PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of Amendment #1 to Contract No. 08074 for the Florida Boating Improvement Program (FBIP) Grant Agreement extending the project completion date for the Stan Blum Boat Ramp Restroom to September 30, 2010 as outlined in the agenda memorandum, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~`i _ Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB Director County Attorney (X) ~ 9sw, Budget Analyst (X) rJ~ Daniel McIntyre Marie Gouin ° "J Robert O'Sullivan Originating Dept. (X) Debra Brisson ~ ~a Parks and Recreation - - ' ~ ~ ~ MEMORANDUM TO: Board of County Commissioners THROUGH: Debra Brisson, Director FROM: Mark A. DiMascio, Interim Recreation Mana r;-~ DATE: June 22, 2010 SUBJECT: Time extension of Florida Boating Improvement Program (FBIP) Grant for Stan Blum Boat Ramp Restroom ITEM NO. VI-D1 Background: Stan Blum Boat Ramp is a heavily used facility on North Hutchinson Island just east of the North Bridge. Amenities include a four ramp boat launch, fish cleaning station and paved trailer parking situated on 14 acres. A future restroom building was included in the master plan for the site. Final permits have been issued by the Florida Department of Environmental Protection (FDEP) and St. Lucie County Utility Department. Bids for construction have been opened, but longer than expected lead time in the design and permitting process has made it impossible to meet the original grant project completion deadline of June 15, 2010. Previous Action: On November 10, 2009, BOCC accepted a grant award from the Florida Fish and Wildlife Conservation Commission, Florida Boating Improvement Program (FBIP) in the amount of $99,113 and approved Budget Resolution 09-314 to establish the budget toward Phase 2 construction costs including a 2,100 foot waste line and pre-cast concrete restroom at the Stan Blum Boat Ramp. On May 12, 2009, BOCC approved Budget Resolution 09-156 and 09-157 to establish budget for Fiscal Year 2009 and Work Authorization #1 of Contract C07-05-028 with Culpepper and Terpening for engineering and permitting services for utility services to a proposed restroom building at the Stan Blum Boat Ramp. On March 24, 2009, BOCC approved staff's request to submit applications to FIND and FBIP for a total amount not to exceed $207,600 towards Phase 2 construction costs including a 2,100 foot waste line and pre-cast concrete restroom at the Stan Blum Boat Ramp. ITEM NO. VI-D2 -ter _ - - - ~ ~ + - DATE: 6122110 s . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark A. DiMascio SUBMITTED BY: Parks and Recreation Services Interim Recreation Manager SUBJECT: Budget Resolution No.10-190 -WPSL Christmas Kids of St. Lucie County Donation BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-7216-552000-7106 (Recreation -Aquatics -Operating Supplies) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of Budget Resolution No. 10-190 to accept WPSL Christmas Kids of St. Lucie County donation in the amount of $4200 to be utilized to provide American Red Cross Water Safety Lessons at Open Space Pool as outlined in the agenda memorandum, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Approved 5-O yF e W. Outlaw, MPA County Administrator Coordination/Signatures OMB Director County Attorney (X) ~ Budget Analyst (X) ' a iel McIntyre ~ Mari Gouin N ~ 7 ~ Patty Marston-Duva Originating Dept. (X) Debra Brisson _ Parks and Recreation ~ • ._~R.~~~~_ ~ ~ MEMORANDUM TO: Board of County Commissioners THROUGH: Debra Brisson, Director r' FROM: Mark A. DiMascio, Interim Recreation Manager~R~~~' DATE: June 22, 2010 SUBJECT: Budget Resolution No. 10-190 -WPSL Christmas Kids of St. Lucie County Donation ITEM NO. VI-D2 Background: WPSL Christmas Kids of St. Lucie County has donated money to sponsor children under the age of 18 to receive American Red Cross Water Safety Swim Lessons at the St. Lucie County Open Space Pool for the past six years. This year WPSL Christmas Kids of St. Lucie County is donating $4200. These funds would help 105 St. Lucie County youth receive water safety lessons at the Open Space Pool. The cost of water safety lessons is $50.00 per participant. WPSL's contribution will provide $40 toward each participant's fee. Recommendation: Board approval of Resolution No. 10-190 to accept WPSL Christmas Kids of St. Lucie County donation in the amount of $4200 to be utilized to provide American Red Cross Water Safety Lessons at Open Space Pool as outlined in this agenda memorandum, and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-E1 y`y DATE: 6/22/2010 ~ . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI~ID ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Barbara Guettler 'g SUBMITTED BY: Public Works -Engineering MSBU Assistant SUBJECT: River Park 1, River Park 2, Sheraton Plaza, Paradise Park and Palm Lake Gardens Street Lighting Districts BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 101001-4115-5490000-400 Advertising PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board authorization to advertise public hearings for the River Park 1, River Park 2, Sheraton Plaza, Paradise Park and Palm Lake Gardens Street Lighting Districts to be held on July 20, 2010 at 6:00 p.m. or as soon thereafter as may be heard. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ ' Approved 5-O Faye W. Outlaw, MPA County Administrator Coo rd ination/Sit natu res County Attorney (X) OMB Director (X) Budget Analyst Daniel McIntyre Marie Gouin Originating Dept. (X) W • County Engineer (X) ~~r Don d West Michael Powley Public Works i F - • • ' MEMORANDUM TO: Board of County Commissioners THROUGH: Donald B. West, Public Works Director FROM: Barbara Guettler, MSBU Assistant Engineering DATE: June 22, 2010 SUBJECT: River Park 1, River Park 2, Sheraton Plaza, Paradise Park and Palm Lake Gardens Street Lighting Districts ITEM NO. VI-E1 Back= The County has 19 Street Lighting Districts (SLDs). Two of the districts were created in 2000 and are funded by non-ad valorem special assessments based upon equivalent dwelling units ("EDUs") whereby the cost of providing the street lighting services are allocated on a pro rata basis among the parcels which benefit from each district. The 17 other SLDs which were created prior to 1996 and were funded by ad valorem assessments based on property value. As a result of recent decreases in property value and increases in the cost of electricity, however the proceeds of the ad valorem assessments are no longer sufficient to fund the cost of providing street lighting services to the properties within these districts. Therefore, the Board has converted the method of assessment for four of the 17 districts to one based on EDUs and the actual cost of providing the service. The uniform method for collection of non-ad valorem assessments as set forth in Florida Statute 197.3632, is a fair and reasonable way to fund street lighting improvements. It is our proposal to modify the remaining 13 SLDs (which include these five) ftom ad valorem based assessments to non-ad valorem based assessments before the end of the fiscal year. ITEM NO. VI-E2 _ - DATE: 6/22/10 . ~ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) GIUASI-JD ( ) CONSENT (X ) 'TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P.E. SUBMITTED BY: Public Works/Engineering Division County Engineer~~~ SUBJECT: Adams Ranch State Road 70 Borrow Pit BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends Board approval to schedule a public hearing to be held July 20, 2010 at 6:00 p.m. or soon thereafter to consider the request of Adams Ranch Mining Permit application for the State Road 70 Borrow Pit. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER Gam' Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney (x) ~ Environmental (x) Daniel McIntyre Services Director y~ ~ Karen Smith ~~yat Originating Dept. (x) County Engineer (x) Mv' P S Do ald West Michael Powley Planning & Dev. Services Dir. (x ) Mark Satterlee Adams Ranch Mine request PH.ag Engineering Division 3 _ ~ - MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Directo~~W' FROM: Michael Powley, County Engineer ji~r1 DATE: June 22, 2010 SUBJECT: Adams Ranch State Road 70 Borrow Pit ITEM NO. VI-E2 Background: The proposed Adams Ranch State Road 70 Borrow Pit is located approximately six miles east of Bluefield Road on the north side of Okeechobee Road. The mine is situated in a 32.4 acre parcel inside a much larger parent tract. Staff requests permission to advertise a Public Hearing on July 20, 2010 to discuss the permit application. Recommendation: Staff recommends Board approval to schedule a public hearing to be held July 20, 2010 at 6:00 p.m. or soon thereafter to consider the request of Adams Ranch Mining Permit application for the State Road 70 Borrow Pit. ~ ITEM NO. VI-F1 ~ ~ ~ - ~ DATE: 6/22/10 • . ~ - AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin ; ~ SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Amendment to the Contract for Enhanced Swale Maintenance BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 102001-3725-534000-400 Other Contractual Services (Stormwater) 101003-4108-534000-400 Other Contractual Services (Drainage) PREVIOUS ACTION: September 22, 2009 -Board award of contract RECOMMENDATION: Board approval of the first amendment to Contract No. C09-09-457 with Environmental Land Development, Inc., extending the contract through September 30, 2011, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER Approved 5-O ~ Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) Budget Analyst (X ) Dan McIntyre TaW n a Johnson Purchasing (X) Public Works (X W Y GL Melissa Simberlund Water Quality ristop er Lestrange Office of Management - - ~ = - _~T & Budget/Purchasing • - MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director r~`~ DATE: June 22, 2010 SUBJECT: Amendment to the Contract for Enhanced Swale Maintenance ITEM NO. VI-F1 Background: On August 26, 2009, submittals to Bid No. 09-067 for enhanced swale maintenance were opened. Nine submittals were received; 338 companies were notified and 34 documents were distributed. Bid No. 09-061 was bid in accordance with Local Preference Ordinance 09-005. The purpose of this bid is for the mechanical cleaning of roadside swales, ditches and culvert pipes throughout the unincorporated area of St. Lucie County under the direction of the Drainage Section of the Road & Bridge Division. So far this fiscal year, we have spent $300,000 under this contract. The County entered into a contract with Environmental Land Development, Inc., located in Ft. Pierce, for an initial term of one year effective October 1, 2009. The current term will expire on September 30, 2010. The contract allows for two additional one-year renewal options at the same terms and conditions. The vendor will hold his prices for the renewal period. Attachment "A" -First amendment to Contract No. C09-09-457 Recommendation: Board approval of the first amendment to Contract No. C09-09-457 with Environmental Land Development, Inc., extending the contract through September 30, 2011, and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-F2 ~ J - ~ DATE: 6/22/10 • - AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin ~ SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Amendment to the Contract for LaserFche Software Support BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-1955-534110-100 -Software Support Contracts PREVIOUS ACTION: December 8, 2009 - BOCC approved contract RECOMMENDATION: Board approval of the first amendment to Contract No. C09-12-601 with R&S Integrated Products & Services, Inc. extending the contract through September 30, 2011, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ Approved 5-o Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB ~ n ~ County Attorney (X) Budget Analyst (X) c~~ Dan McIntyre Patty Marston Purchasing (X) Public Safety & (X) f Melissa Simberlund Communications f pack Southard Office of Management ~ _ _ & Budget/Purchasing _ MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director t~~~ DATE: June 22, 2010 SUBJECT: Amendment to the Contract for Lasefiche Software Support ITEM NO. VI-F2 Background: Laserfiche is a document imaging system that was purchased in 2000. It is utilized by the Board of County Commissioners' departments for scanning, storage and retrieval of documents. Laserfiche is a proprietary system that requires ongoing support and maintenance. R&S Integrated is the approved vendor to provide this specialized support. In 2009, pursuant to the purchasing manual Section 5.5(a)(4), the County entered into a contract with R&S Integrated for a service contract for the maintenance, repair, or servicing of existing facilities, equipment owned or leased by the County. The formal bidding process was waived. The initial contract term was for a period of one year and allowed for two additional one-year renewal terms. The current term will expire on September 30, 2010. The current annual amount for FY 2009/2010 is $26,156.00. The payment amount is negotiated annually due to the fluctuation of the per license fee for the Full User and the Retrieval User. The final negotiated annual amount for FY2010/2011 will be $29,426.47. Attachment "A" -Renewal notice from R&S Attachment "B" -First Amendment to Contract No. C09-12-601 Recommendation: Board approval of the first amendment to Contract No. C09-12-601 with R&S Integrated Products & Services, Inc. extending the contract through September 30, 2011, and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-F3 ~ _ - - DATE: 6/22/10 • . ~ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Amendment to the Contract for Concrete, Culvert and Asphalt Installation BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 102001-3725-534000-400 Other Contractual Services (Stormwater) 101003-4108-534000-400 Other Contractual Services (Drainage) PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval of the second amendment to Contract No. C09-09-456 with Melvin Bush Construction, Inc. extending the contract through September 30, 2011, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ` Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) Budget Analyst (X ) Dan McIntyre Ta onna Johnson Purchasing (X) Road & Bridge (X) ~ ~ Melissa Simberlund Wald auley Office of Management ~ _ & Budget/Purchasing • • ~ MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: June 22, 2010 SUBJECT: Amendment to the Contract for Concrete, Culvert and Asphalt Installation ITEM NO. VI-F3 Background: On August 5, 2009, submittals to Bid No. 09-061 for concrete, culvert and asphalt installation were opened. Nine submittals were received; 406 companies were notified and 37 documents were distributed. The lowest bidder, High Tower Construction, Inc., has requested to have their proposal withdrawn and not considered for this bid. Bid No. 09-061 was bid in accordance with Local Preference Ordinance 09-005. The purpose of this bid is for the removal and replacement of existing driveway installations, both with and without existing culverts, removal and replacement of existing concrete, asphalt and dirt or rock driveway surfaces and the removal and replacement of existing concrete sidewalk sections on an as-needed basis for the Road and Bridge Division. So far this fiscal year, we have spent $135,000 under this contract. The County entered into a contract with Melvin Bush Construction, Inc., located in Ft. Pierce, for an initial term of one year effective October 1, 2009. The current term will expire on September 30, 2010. The contract allows for two additional one-year renewal options at the same terms and conditions. The vendor will hold his prices for the renewal period. Attachment "A" -Second amendment to Contract No. C09-09-456 Previous Action: September 22, 2009 -Board award of Contract March 2, 2010 -First amendment adding scope of services Recommendation: Board approval of the second amendment to Contract No. C09-09-456 with Melvin Bush Construction, Inc. extending the contract through September 30, 2011, and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-F4 DATE: 6/22/10 • • . - AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin.~ SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Bid No. 10-026, Stan Blum Boat Ramp Force Main Construction BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 129801-7210-562000-764 Buildings -FIND Grant PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to award Bid No. 10-026, Stan Blum Boat Ramp Force Main Construction, to the lowest responsive and responsible bidder, AWM Construction of Fort Pierce, in the amount of $43,299.00 and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~C) APPROVED ( ) DENIED ( ) OTHER ~ ? , Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) ~ Budget Analyst (X) Dan McIntyre Robert O'Sullivan Purchasing (X) Parks and (X) ' ~ ~C ~ Recreation ` ~ 1: ~ ~~1.~~~ Desiree Cimino Debra Brisson Office of Management S = ~ _ ~ ~ & Budget/Purchasing • ~ MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: June 22, 2010 SUBJECT: Bid No. 10-026, Stan Blum Boat Ramp Force Main Construction ITEM NO. VI-F4 Background: On May 19, 2010, submittals to Bid No. 10-026, Stan Blum Boat Ramp Force Main Construction, were opened. Five submittals were received; 412 companies were notified and 28 documents were distributed. Staff recommends awarding to the lowest responsive, responsible bidder, AWM Construction of Fort Pierce. Bid No. 10-027 was bid in accordance with Local Preference Ordinance No. 09-005. The purpose of this bid is to establish a contract, for construction of a force main at the Stan Blum Boat Ramp. This will include all labor, materials, equipment and appurtenances for the future installation of a restroom facility and related force main improvements. Recommendation: Board approval to award Bid No. 10-026, Stan Blum Boat Ramp Force Main Construction, to the lowest responsive and responsible bidder, AWM Construction of Fort Pierce, in the amount of $43,299.00 and authorization for the Chairman to sign documents as approved by the County Attorney. ~ ITEM NO. VI-F5 ~ _ J- . _ - _ y , DATE: 6/22/10 • • . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin y~ SUBMITTED BY: Office of Management & Budget/Purchasing Director ~''v SUBJECT: Bid No. 10-040, Manufacture and Deliver Precast Concrete Restroom at the Stan Blum Boat Ramp BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 129801-7210-562000-764 Buildings -FIND Grant PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to award Bid No. 10-040, Manufacture and Deliver Precast Concrete Restroom at the Stan Blum Boat Ramp, to the lowest responsive and responsible bidder, J.E. Hill Precast Company of Leesburg, in the amount of $81,884.00 and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER ~ Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) 6 Budget Analyst (X) I~~ Dan McIntyre Robert O'Sullivan r Purchasing (X) ~ ~ Parks and (X) ' Recreation f= Desiree Cimino Debra Brisson Office of Management _ ~ _ v _ & Budget/Purchasing • MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director ~ DATE: June 22, 2010 SUBJECT: Bid No. 10-040, Manufacture and Deliver Precast Concrete Restroom at the Stan Blum Boat Ramp ITEM NO. VI-F5 Background: On June 2, 2010, submittals to Bid No. 10-040 for the manufacture and delivery of a precast concrete restroom at the Stan Blum Boat Ramp were opened. Two submittals were received; 63 companies were notified and 6 documents were distributed. Staff recommends awarding to the lowest responsive, responsible bidder, J.E. Hill Precast of Leesburg, Florida. Bid No. 10-027 was bid in accordance with Local Preference Ordinance No. 09-005. The purpose of this bid is to establish a contract, by means of sealed bids, for the manufacture and delivery of a precast concrete building at the Stan Blum Boat Ramp. Recommendation: Board approval to award Bid No. 10-040, Manufacture and Deliver Precast Concrete Restroom at the Stan Blum Boat Ramp, to the lowest responsive and responsible bidder, J.E. Hill Precast of Leesburg, Florida, in the amount of $81,884.00 and authorization for the Chairman to sign documents as approved by the County Attorney. i~` ITEM NO. VI-F6 _ _ DATE: 6/22/10 • • . ~ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director ' SUBJECT: Bid No. 10-027, Manufacture and Deliver Precast Concrete Restroom at Lawnwood Sports Complex BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 129-7210-562000-107604 Buildings - MSTU PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to award Bid No. 10-027, Manufacture and Deliver Precast Concrete Restroom at Lawnwood Sports Complex, to the lowest responsive and responsible bidder, Concrete Modular Systems of St. Petersburg, in the amount of $121,253.05 and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER J Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) i Budget Analyst (X) f`~ Dan McIntyre Robert O'Sullivan Purchasing (X) Parks and (X) ~/r. ~ _ Recreation f`~/' Desiree Cimino Debra Brisson Office of Management _ ~ ~ _ & Budget/Purchasing • MEMORANDUM TO: Board of County Commissioner s FROM: Marie M. Gouin, Director y DATE: June 22, 2010 SUBJECT: Bid No. 10-027, Manufacture and Deliver Precast Concrete Restroom at Lawnwood Sports Complex ITEM NO. VI-F6 Background: On May 19, 2010, submittals to Bid No. 10-027 for the manufacture and delivery of a precast concrete restroom at Lawnwood Sports Complex were opened. Three submittals were received; 151 companies were notified and 23 documents were distributed. Staff recommends awarding to the lowest responsive, responsible bidder, Concrete Modular Systems of St. Petersburg. Bid No. 10-027 was bid in accordance with Local Preference Ordinance No. 09-005. The third low bidder, Hennis Construction Company, Inc., of Fort Pierce, was not within five percent of the low bidder and therefore not allowed to match the low bid. The purpose of this bid is to establish a contract, by means of sealed bids, for the manufacture and delivery of a precast concrete building at Lawnwood Sports Complex. Recommendation: Board approval to award Bid No. 10-027, Manufacture and Deliver Precast Concrete Restroom at Lawnwood Sports Complex, to the lowest responsive and responsible bidder, Concrete Modular Systems of St. Petersburg, in the amount of $121,253.05 and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-F7 . _ ~ ~ ~ 1 DATE: 6/22/10 • • . ~ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin r SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Contract No. 10-01-046 with Medical Logistics Solutions, Inc. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval to cancel Contract No. C10-01-046 with Medical Logistics Solutions, Inc. and authorization to request three written quotes for the 19tH Judicial Circuit Courier Services. COMMISSION ACTION: CONCURRENCE: (}C) APPROVED ( ) DENIED ( ) OTHER Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) Budget Analyst (X) Dan McIntyre Sophia olt Purchasing (X) Court (X) e~` Administration (J Desiree imino h mas nu g _ _ _ _ Office of Management ~ ~ - & Budget/Purchasing • MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director ' DATE: June 22, 2010 SUBJECT: Contract No. C10-01-046 with Medical Logistics Solutions, Inc. ITEM NO. VI-F7 Background: The intent of Contract No. C10-01-046 was to provide courier services for the 19th Judicial Circuit and its respective departments, branches, and officers with inter-office correspondence/delivery service. The County entered into a contract with Medical Logistics Solutions, Inc. When the employee that was hired by Medical Logistic Solutions was unable to pass a criminal background check suitable to the 19th Judicial Circuit Courts, Medical Logistic Solutions was made aware of this and to date has not made an attempt to send a replacement that can pass the criminal background check. Previous Action: January 12, 2010 -Board authorized award of Bid No. 09-072 to Medical Logistics Solutions, Inc. February 15, 2010 -Copies of driver's license and social security card for courier employee was provided to the County by Medical Logistic Solutions, Inc. February 25, 2010 - 19~'Judicial informed the County that the background check on the employee of Medical Logistic Solutions was unsatisfactory due to multiple interactions with the court system. March 9, 2010 - A letter was sent to Medical Logistic Solutions, per their request, regarding criteria on background information for the courier employee. April 22, 2010 - A letter was sent to Medical Logistic Solutions informing them that if the County did not receive courier employee information by April 30, 2010, we would ask the Board of County Commissioners to rescind the award of Bid No. 09-072. Recommendation: Board approval to cancel Contract No. C10-01-046 with Medical Logistics Solutions, Inc. and authorization to request three written quotes for the 19th Judicial Circuit Courier Services. ITEM NO. VI-F8 ~ ~ - - - DATE: 6122110 • ~ ~ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Request for Qualifications (RFQ) No. 10-015, Professional Engineering Services - Dredging Projects BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 140361-4315-546350-46506 Maintenance Dredging PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of the short-listed firms for Professional Services -Dredging Projects and permission to: 1. Conduct oral presentations with the short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; 3. If negotiations are successful, award contract to the successful short-listed firm and authorization for the Chairman to sign the documents as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Approved 5-O ~ Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney (X) Budget Analyst (X ) Dan McIntyre Patty Marston-Duva Purchasing (X) Public Works (X) W' esiree Cimino Don West ' f Mana ement Office o g = & Budget/Purchasing • ~ r MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: June 22, 2010 SUBJECT: Request for Qualifications (RFQ) No. 10-015, Professional Engineering Services - Dredging Projects ITEM NO. VI-F8 Background: On January 13, 2010, responses to RFQ No. 10-015, Professional Engineering Services -Dredging Projects, were opened. Ten proposals were received; 783 companies were notified and 68 RFQ documents were distributed. Upon selection of the most qualified firms, the consultants shall provide professional engineering services related to dredging projects in various locations throughout St. Lucie County. The consultants will investigate dredging projects for the County and make recommendations for design, cost estimates, time schedules, prepare necessary reports and/or studies to identify the project scope and sediment characteristics, biological surveys to assist in obtaining permits, identify potential spoil disposal sites, and prepare the necessary design plans and permits to perform the work. This may include preparation of grant applications for securing funding, presentations, exhibits, public meetings, etc..., to assist the County as needed. The consultant will perform the necessary field surveying and scientific and/or biological analysis as may be needed to design or permit the project. Services may include the work necessary to assist in purchasing property for spoil disposal sites. On May 11, 2010, the selection committee evaluated and ranked the proposals that were received. The committee members' scores and ranking for each firm are provided in Attachment A. The short-listed firms in order of ranking are as follows: 1. Dredging & Marine Consultants, LLC -Port Orange, Florida 2. Taylor Engineering, Inc. -Jacksonville, Florida 3. URS -Miami, Florida 4. TK Environmental Consulting, Inc. -Port St. Lucie, Florida 5. Applied Technology & Management -Gainesville, Florida ~ ITEM NO. VI-F9 DATE: 6/22/10 • AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin i~. SUBMITTED BY: Office of Management & Budget/Purchasing Director i SUBJECT: Bid No. 10-029, Baling Wire for the St. Lucie County Solid Waste Baling and Recycling Facility BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to reject the sole proposal received for Bid No. 10-029, Baling Wire for the St. Lucie County Solid Waste Baling and Recycling Facility, and permission to re-advertise. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER .r - Appro~ed 5-o Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) Budget Analyst (X ) Dan McIntyre TaWo a J nson Purchasing (X) ~d ~ Solid Waste (X ) Desiree Cimino Ron Roberts Office of Management ~ _ = & Budget/Purchasing • + MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: June 22, 2010 SUBJECT: Bid No 10-029, Baling Wire for the St. Lucie County Solid Waste Baling and Recycling Facility ITEM NO. VI-F9 Background: On May 26, 2010, submittals to Bid No. 10-029 for the baling wire for the St. Lucie County Solid Waste Baling and Recycling Facility were opened. One submittal was received; 75 companies were notified and seven documents were distributed. Bid No. 10-029 was issued as a "Spot Market Purchase" request, which due to the volatile pricing of steel does not lock a vendor to a set price for the term of the contract. Awarded vendors will be requested to submit facsimile price quotations (Spot Marking Pricing) for Baling Wire as needed by the Solid Waste Department. Due to the uniqueness of this bid, receiving one submittal would not be in the best interest of St. Lucie County, therefore the Solid Waste Department has requested that the sole submittal be rejected and permission to re-advertise for the purchase of baling wire be granted. Recommendation: Board approval to reject the sole proposal received for Bid No. 10-029, Baling Wire for the St. Lucie County Solid Waste Baling and Recycling Facility, and permission to re-advertise. ~ ITEM NO. VI-F10 ~ - _ ~ - - DATE: 6/22/10 • _ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Request for Qualifications (RFQ) No. 10-016, Weatherbee Road Sidewalk Design BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 1 01 1 1 3-41 1 5-563000-41 65 Infrastructure PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of the short-listed firms for Weatherbee Road Sidewalk Design and permission to: 1. Conduct oral presentations with the short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; 3. If negotiations are successful, award contract to the successful short-listed firm and authorization for the Chairman to sign the documents as prepared by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER -r ` Approved s-o Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney (X) Budget Analyst (X) Dan McIntyre Robert O'Sullivan Purchasing (X) l„ Q ~ Public Works (X) ~t~,. Desiree Cimino Don West _ _ Office of Management - ~ = _ & Budget/Purchasing i MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director , ~ DATE: June 22, 2010 SUBJECT: Request for Qualifications (RFQ) No. 10-016, Weatherbee Road Sidewalk Design ITEM NO. VI-F10 Background: On February 10, 2010, responses to RFQ No. 10-016, Weatherbee Road Sidewalk Design, were opened. Fourteen proposals were received; 788 companies were notified and 69 RFQ documents were distributed. Upon selection of the most qualified firm, the consultant shall provide all design survey services necessary to support and facilitate design and permitting activities associated with this project. The northern design limits are Weatherbee Road, the southern design limits are Midway Road, the western design limits US Highway 1 (SR5), and the eastern limits are Silver Oak Drive. The project should forma 1.8 mile loop beginning at Weatherbee Road and US Highway 1 (SR 5) and terminating at Buchanan Drive and Weatherbee Road On June 3, 2010, the selection committee evaluated and ranked the proposals that were received. The committee members' scores and ranking for each firm are provided in Attachment A. The short-listed firms in order of ranking are as follows: 1. Culpepper and Terpening -Fort Pierce, Florida 2. Inwood Consulting -Port St. Lucie, Florida (Satellite office) 3. Engineering Design and Construction -Fort Pierce, Florida 4. CPH Engineers, Inc. -Port St. Lucie, Florida (Satellite office) Recommendation: Board approval of the short-listed firms for Weatherbee Road Sidewalk Design and permission to: 1. Conduct oral presentations with the short-listed firms; 2. Conduct contract negotiations with the successful short-listed firm; 3. If negotiations are successful, award contract to the successful short-listed firm and authorization for the Chairman to sign the documents as prepared by the County Attorney. r? ITEM NO. VI-F11 J DATE: 06/22/10 • . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Fixed Asset Inventory-Property Record Removal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to remove fixed assets, as listed on the attached Property Disposition Forms, from the capital asset inventory of the St. Lucie County Health Department. COMMISSION ACTION: CONCURRENCE: (y~) APPROVED DENIED OTHER Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) Budget Analyst ( ) . Dan McIntyre (Name) Purchasing (X) ` ( ) Sandra orando (Name) . Office of Management i & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Director DATE: June 08, 2010 SUBJECT: Fixed Asset Inventory-Property Record Removal ITEM NO. VI- F11 Background: Per Section 18.4 of the Purchasing Manual, staff is requesting authorization to remove the fixed assets, as listed on the attached Property Disposition Forms (pages 1-7), from the inventory of the St. Lucie County Health Department. Recommendation: Board authorization to remove fixed assets, as listed on the attached Property Disposition Forms, from the capital asset inventory of the St. Lucie County Health Department. ~ ITEM NO. VI-F12 _ _ ~ J - - DATE: 6/22/10 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY• r n ~ Marie M. Gouin SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Bid No. 10-024, Water and Sewer Monitoring Services BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-7210-534000-700 Other Contractual Services PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to award Bid No. 10-024, Water and Sewer Monitoring Services, to the second lowest responsive and responsible bidder, Walsh Environmental Services of Vero Beach and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Approved 5-0 ~ ~ Faye W. Outlaw, MPA County Administrator Coordination/Signatures OMB County Attorney (X) Budget Analyst (X ) Dan clntyre Patty Marston-Duva Purchasing (X) Parks and (X) f ~ Recreation s Desiree Cimino Debra Brisson Office of Management = ` . & BudgetlPurchasing • • MEMORANDUM TO: Board of County Commissioners rj FROM: Marie M. Gouin, Director j,vl'~'~ DATE: June 22, 2010 SUBJECT: Bid No. 10-024, Water and Sewer Monitoring Services ITEM NO. VI-F12 Background: On April 14, 2010, submittals to Bid No. 10-024 for the water and sewer monitoring services were opened. Two submittals were received; 340 companies were notified and 16 documents were distributed. Staff recommends awarding to the second lowest responsive, responsible bidder, Walsh Environmental Services. The lowest bidder, Accurate Utilities, was deemed non-responsive (Attachment 1). Bid No. 10-024 was bid in accordance with Local Preference Ordinance No. 09- 005. The purpose of this bid is to establish a contract, by means of sealed bids, for a qualified contractor to operate, maintain, and manage the water, wastewater, and reclaimed water facilities for the Parks and Recreation Department of St. Lucie County. Recommendation: Board approval to award Bid No. 10-024, Water and Sewer Monitoring Services, to the second lowest responsive and responsible bidder, Walsh Environmental Services of Vero Beach, and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-G ~ J DATE: 06/22/2010 • • . AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Tom Genung SUBMITTED BY: COURT ADMINISTRATION Trial Court Administrator SUBJECT: Request approval for a Budget Amendment No. 10-025 in the amount of $8,948 from the Court Innovation Fund for the purchase and installation of a sound enhancement system for Courtroom M, pursuant to s. 939.185(1)(a)1., Florida Statutes. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 107-6291-564000-6000 Court Innovations Fund PREVIOUS ACTION: N/A RECOMMENDATION: Staff recommends the Board of County Commissioners approve the Budget Amendment No. 10-025 in the amount of $8,948 from the Court Innovation Fund for the purchase and installation of a sound enhancement system for Courtroom M. COMMISSION ACTION: CONCURRENCE: ()Q APPROVED ( ) DENIED ( ) OTHER ,q ~ ppro~ed 5-O ° Faye W. Outlaw, MPA County Administrator Coordination/Sia natures County Attorney (X) ~ OMB Director (X) Budget Analyst ;r/~ /,~1,~ Dan McIntyre Marie Gouin r,Tz Sophia Holt ~ Originating Dept. (X) _ ERD ( ) Tom Gen~g (Name) COURT ADMINISTRATION a g ~ , _ - y DRUG COURT • • ~ ~ _ _ MEMORANDUM TO: Board of County Commissioners FROM: Tom Genung, Trial Court Administrator DATE: June 22, 2010 SUBJECT: Request approval for a Budget Amendment No. 10-025 in the amount of $8,948 from the Court Innovation Fund for the purchase and installation of a sound enhancement system for Courtroom M, pursuant to s. 939.185(1)(x)1., Florida Statutes. ITEM NO. VI-G Background: Court Administration requests board approval for a Budget Amendment in the amount of $8.948 from the Court Innovation Fund to fund the purchase and installation of a sound enhancement system for Courtroom M pursuant to s. 939.185(1)(x)1., Florida Statutes. Sufficient funds exist in the Court Innovations Fund to support this request. Please see the attached quote. Previous Action N/A Recommendation Staff recommends the Board of County Commissioners approve the Budget Amendment No. 10- 025 in the amount of $8,948 from the Court Innovation Fund for the purchase and installation of a sound enhancement system for Courtroom M. ITEM NO. VI-H1 ~ - - DATE: 06/22/10 • AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jessica Parrish SUBMITTED BY: Housing and Community Setvices/Housing Housing Manager SUBJECT: Award of Housing Rehabilitation/Replacement Bids BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001113-6420-549605-600 CDBG Supplemental Disaster Recovery 001113-6420-549610-600 CDBG Supplemental Disaster Recovery 001509-6420-549605-600 CDBG 07 189101-6420-54960x600 HOME Consortium 07 PREVIOUS ACTION: N/A RECOMMENDATION: Board approvaE of bid awards for two replacement and three rehabilitation housing projects, and authorization for the Chairman to sign documents as approved by the County Attomey. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Qppro~ed 5-o Faye W. Outlaw, MPA County Administrator CoordinatioNSignatures ^ County Attorney ( ) OMB Director ( ) ~1 ~ ~ ^ t Budget Analyst ~ Da el S. McIntyre Marie Gouin N ~.-~L.~. H ~ Sophia Holt Originating Dept. ( ) Beth Ryder ITEM NO. VI-HZ ~ - DATE: 06/22/10 • • , - AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY. Jessica Parrish SUBMITTED BY: Housing and Community Services/Housing Housing Manager SUBJECT: U.S. Department of Agriculture (USDA) Rural Housing Service (RHS) Grant Application BACKGROUND: See attached memorandum. FUNDS AVAILABLE: No match required. PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to submit the USDA RHS grant application, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED OTHER Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatun3s County Attorney ( ) OMB Director ( ) , i~h.~ o~ Budget Analyst ! ? ~ Danie! S. my a Marie Gouin c~(~-..z;;/-- ~ ° ti Sophia Holt Originating Dept. ( ) ~ Beth Ryder ITEM NO. VI-H3 - - DATE: 06/22/10 • • , AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Jessica Parrish SUBMITTED BY: Housing and Community Services/Housing Housing Man er SUBJECT: Housing Finance Agency Hardest Hit Fund BACKGROUND: See attached memorandum. FUNDS AVAIL-ABLE: No match required. PREVIOUS ACTION: N/A RECOMMENDATION: Board approval to submit a response for the Request for Quaifications (RFQ) for Housing Counseling Agencies under the Hardest Hit Fund, and authorization for the Chairman to sign documents as approved by the County Attomey. COMMISSION ACTION: CONCURRENCE: APPROVED ( ) DENIED ( ) OTHER Approved 5-o Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( ) OMB Director ( ) / , Budget Analyst ~ ~ ~ ~ % ~ ni 1 S. McIntyre Marie Gouin r,~ y ~ Sophia Holt Originating Dept. ( ) S~%~~v`~' Beth Ryder ~ _ ITEM NO. VI-H4 DATE: 6/22/10 • • ~ ~ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Corine C. Williams SUBMITTED BY: Housing and Community Services/Community Transit Coordinator, Services SUBJECT: Federal Transit Administration (FTA) Section 5307 FY 2010 Grant BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: None RECOMMENDATION: Board approval to submit a Section 5307 grant application to FTA for FY10 and Resolution No.10-194 and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER ` Approved 5-O Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( ) ~ OMB Director ( ) Daniel S. McIntyre Budget Analyst Mari Gouin Sophia Holt Originating Dept. ( ) Beth Ryder Housing and Community Services i i ~ MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director FROM: Corine C. Williams, Transit Coordinator DATE: June 22, 2010 SUBJECT: Federal Transit Administration (FTA) Section 5307 FY 2010 Grant ITEM NO. VI- H4 Background: Since FY1992/93, St. Lucie County has applied annually for Section 5307 grants from the Federal Transit Administration (FTA) to fund operating and capital costs for the contracted transportation provider. The total grant project cost for FY2010 is $2,056,111 with $827,143 allocated for capital assistance and $1,288,968 for operating assistance. Operating assistance requires a match of $614,484 and will be funded from sources including the St. Lucie County Public Transit Municipal Services Taxing Unit (MSTU). The match for capital expenses will be met with Toll Revenue Credits (intangible formula used as local match to Federal funding) in the amount of $206,787. Council on Aging of St. Lucie, Inc. is the contracted transportation provider. The approved funds will be used towards the following: • Purchase of two (2) replacement buses for the fixed route system • Purchase of a new communications system, including radios • Preventive Maintenance of vehicles • Safety "and security equipment including lighting and cameras • Bus shelters • Project Administration Recommendation Board approval to submit a Section 5307 grant application to FTA for FY10 and Resolution No.10- 194 and authorization for the Chairman to sign documents as approved by the County Attorney. Attachments: Grant Cover Sheet Resolution 10-194 F ITEM NO. VII-A f - DATE: 06/22/10 . ~ AGENDA REQUEST REGULAR ( ) PUBLIC HEARING (X ) LEG. ( ) QUASI-JD (X ) CONSENT ( ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Kristin Tetswortl~ SUBMITTED BY: Planning and Development Services Senior Planner 1(% Department, Planning Division SUBJECT: Petition of David Wright for a waiver from Section 8.00.05 (A) - Fencing Requirements for a Swimming Pool. BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board adoption of Resolution No. 10-032 granting the requested waiver from Section 8.00.05 (A) -Fencing Requirements fora Swimming Pool. COMMISSION ACTION: CONCURRENCE: ~ APPROVED ( ) DENIED ( ) OTHER Approved 5-o F~ Outlaw, MPA County Administrator Coordination/Signatures me X Count Surve or X f~ County Attu y ( ) Y Y ( ) Daniel S. McIntyre Ron Harris County Engineer (X) ERD (X) Michael Powley K n Smith ! ~ ~ Originating Dept. (X) ~ ~ L.~ Mark Satterlee i _ Office of Management = & Budget/Purchasing MEMORANDUM TO: Erosion District FROM: Marie M. Gouin, Director DATE: June 22, 2010 SUBJECT: Request for Qualifications (RFQ) No. 10-011, Professional Marine and Engineering Consultant Services -Related to Artificial Reef Projects ITEM NO. III-B Background: On January 10, 2010, responses to RFQ No. 10-011, Professional Marine and Engineering Consultant Services -Related to Artificial Reef Projects, were opened. Nine proposals were received; 706 companies were notified and 59 RFQ documents were distributed. Upon selection of the most qualified firms, the consultants will provide professional engineering services related to artificial reef projects in St. Lucie County. The consultants will perform stability analysis for artificial reef materials, conduct pre-deployment and post-deployment surveys, coordinate material placement with the contractor and/or assess biological resources on artificial reef sites and oyster restoration sites for fishes, invertebrates, seagrasses or other sensitive flora and fauna. The consultants will also investigate the effects of artificial reefs on nearby structures including stability and erosional processes and will help to develop methodologies to study the effects of artificial reef structures on surrounding biotic communities. On May 12, 2010, the selection committee evaluated and ranked the proposals that were received. The committee members' scores and ranking for each firm are provided in Attachment A. The short-listed firms in order of ranking are as follows: 1. TK Environmental Consulting, Inc -Port St. Lucie, Florida 2. Coastal Eco-Group, Inc -Port St. Lucie, Florida (satellite office) 3. Maxwell Marine Consulting -Indian Harbor Beach, Florida 4. Hesprides Group, LLC. -Stuart, Florida 5. PBS & J -Melbourne, Florida 6. Taylor Engineering -Jacksonville, Florida 7. Tetra Tech, Inc. -Stuart, Florida ITEM NO. 111-C 1 - _ f - ~ r DATE: 06/22/10 ~ AGENDA REQUEST REGULAR ( ) • ~ PUBLIC HEARING ( ) LEG. ( ) QUASI-JD ( ) CONSENT (X ) TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY: Richard A. Bouchard, P.E. SUBMITTED BY: Public Works -Erosion District Erosion District Manager SUBJECT: Bid No. 10-021, Emergency Dune Restoration and Misc. Beach Services BACKGROUND: See attached memorandum. FUNDS AVAILABLE: Services rendered on an as needed basis. PREVIOUS ACTION: Board approved bid solicitation on December 22, 2009. RECOMMENDATION: Board approval to award Bid No. 10-021, Emergency Dune Restoration and Miscellaneous Beach Services, to the lowest responsive and responsible bidders per the attached spreadsheet; and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (J{) APPROVED ( ) DENIED ( ) OTHER Approved 5-0 r Faye W. Outlaw, MPA County Administrator Coord inationlSis~ natures County Attorney (x) OMB Director (x) t b~~ Purchasing ~l Daniel S. McIntyre Marie Gouin Desiree Cimino Originating Dept. (x) w - Erosion District (x) i`~'~' Don Id B. West Ric and A. Bouchard AGEND363.SAND Public Works A r Erosion District • • ~ MEMORANDUM TO: St. Lucie County Erosion District Board THROUGH: Donald B. West, P.E., Public Works Director FROM: Richard A. Bouchard, P.E., Erosion District Manager DATE: June 22, 2010 SUBJECT: Bid No. 10-021, Emergency Dune Restoration and Misc. Beach Services ITEM NO.: III-C Background: Severe episodic erosion of St. Lucie County beaches has prompted the need for the County to be in a better position to deal with future post-storm emergency beach and dune restoration needs. Concerns regarding the quality of sand for dune restoration warrant identification of sand sources acceptable to permitting authorities In advance of future emergencies. The intent of this bid is to identify and secure contracts for the supply, transportation and placement of suitable beach- compatible sand for dune restoration in St. Lucie County following future storm events. A few miscellaneous beach services have also been included as part of the bid to assist the County with such activities as beach tilling and escarpment removal. The Board did previously approve two upland sand contracts that expired on January 23, 2010. On April 15, 2010, the County received bids from seven responsive bidders. Coastal Tech assisted the County by evaluating and testing each of the sand samples for beach compatibility. Based upon Coastal Tech's analysis, and their discussions with Florida DEP staff, they concluded that seven of the eleven sand samples were acceptable for emergency dune restoration. Based upon evaluation of sand quality, production rate, and unit cost, staff concurs with the recommendation from Coastal Tech to award separate dune restoration contracts to Guettler Brothers, CKA-LLC, Sunshine Land Design and South Florida Land Clearing. Staff also concurs to award contracts for the miscellaneous beach services to all of the contractors recommended for dune restoration contracts plus Ranger Construction and Eastman Aggregates. Advertisement of Bid No. 10-021 was in accordance with Local Preference Ordinance No. 09-005. Recommendation: Board approval to award Bid No. 10-021, Emergency Dune Restoration and Miscellaneous Beach Services, to the lowest responsive and responsible bidders per the attached spreadsheet; and authorization for the Chairman to sign documents as approved by the County Attorney. Attachment "A": Bid Tabulation (1 page) Attachment "B": Recommended Bid Award (1 page)