HomeMy WebLinkAboutBudget Minutes 07-07-2008BOARD OF COUNTY COMMISSIONERS
ST. LUCIE COUNTY, FLORIDA
BUDGET WORKSESSION
Date: July 7, 2008 Convened: 9:00 a.m.
Adjourned: 3:50 p.m.
Commissioners Present: Chairman, Joseph Smith, Paula A. Lewis, Doug Coward, Chris
Craft, Charles Grande
Others Present: Doug Anderson, County Administrator, Faye Outlaw Asst. County
Administrator, Lee Ann Lowery, Asst. County Administrator, Marie Gouin, Management
and Budget Director, Millie Delgado-Feliciano, Deputy Clerk
The County Administrator advised the Board they would be presenting a 24 month
budget. He commended staff for working diligently in putting this 24 month budget
together.
The County Administrator advised the Board the 2007/2008 budget was $710,079,239.
The budget for 2008/2009 is estimated at $638,643,120 or 10.06% less than last year.
The County Administrator advised the Board the 2008 millage rate presently is 6.4612
mills. The rollback rate for 2009 and he stated he was not suggesting this figure, would
be 7.9109 due to the property value decrease. He is proposing for 2009 the rate stay at
6.4612.
A five year overview of the millage reduction approved by the Board was presented as
well as the ad valorem revenue history.
The June ls` 2008/2009 property values are down 15.83% from the July 1, 2007 certified
property values. This results in a decrease of $29,313,026 in property tax revenue.
When they calculated the 2008/2009 budget in March, they estimated a $29,888,798
reduction in property tax revenue.
With the total decrease at 15.83% versus 16.05% previously projected, they have been
able to apply $1,151,544 ($575,772 x 2 years) toward the 2009/2010 estimated budget
deficit of $14,032,788 reducing it to $12,881,244 (additional changes to the County
budget have further reduced the deficit to $11,424,377). The $575,772 variance was
within 0.3% of the County Staff's estimate.
The revenue reductions from FY 2008 and what they are facing in FY 2009 due to
constitutional amendment and economic conditions is as follows:
Fund Constitutional Amendment Declining Total Revenue
Property values Reductions
General Fund 6,827,436 9,957,460 16,784,896
Fine & Forfeiture 3,123,585 4,555,587 7,679,172
Mosquito Control 326,765 474,397 801,162
Erosion District 149,303 217,752 367,055
Unincorp. MSTU 195,016 368,566 563,582
Stormwater 200,352 378,651 579,003
Law Enforcement 148,687 281,007 429,694
Parks 373,339 544,495 917,834
Transit 134,453 196,094 330,547
St. Lighting 20,088 16,763 36,851
Total 11,499,024 16,990,772 24,498,796
A summary of the 2009/2010 Budget Gap was provided.
The 2009/2010 Budget Gap was $28,132, 399
Less 2008/2009 Fund Balance Forward of $ (16,708,022)
The 2009/2010 Budget Gap Subtotal is $11,424,377
Less: Early Retirement $(5,029,907) 68 positions
Voluntary Layoffs $(1,432,920) 18.5 positions
Layoffs $(1,246,166) 12 positions
Buyouts $1,346,330
The estimated 2009/2010 Budget Gap is now at $5,061,714.
In addition to the layoff staff recommended: $500,000 is set aside to be used towards
future staffing needs. $340,000 for unemployment compensations.
The estimated 2009/2010 budget gap prior to final property value numbers from the
Property Appraiser is $5,901.714.
The July 1st Certified Property Values are slightly higher than the June 1st estimated
values. With this variance we have been able to apply an additional $1,986,846
($993,423 x 2 years) to the 2009/2010 estimated budget deficit.
Also, the July 1st property values for the CRA's show a reduction in property value. This
reduction will allow us to apply an additional $2,000,000 ($1,000,000 x 2 years) to the
2009/2010 estimated budget deficit.
These adjustments reduce the estimated 2009/2010 budget gap to $1,074,868,
The 2009/10 Ad Valorem revenue decreased based on the assumption that property
values will decrease 12% and a $3 million shortfall from tax reform.
As a result of the Board action our new staff level of 721.75 positions is the same as
2000/2001 (716.45).
In 2000/2001 the county population was 192,695. Today it is estimated at 277,400 or
44% greater.
The County Administrator stated he hopes to have a two year balanced budget by the
time all is concluded.
The County Administrator highlighted various department budgets and histories.
The North Airport Environmental Study, there was $400,000 set aside in the 2007/2008
budget for this purpose. At this time staff has not proceeded with this study. By
postponing the study until future years, the $400,000 has been applied towards the
2009/2010 budget gap.
The following are department budgets presented by staff with comments following.
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Com. Coward commented on the Economic Development Council funding. He believes
the decrease is much deeper if you add the deletion of the county department. He asked
why there was such a significant cut when the county had invested so much with the bio-
tech projects.
The County Administrator stated various responsibilities are being shifted and handled by
other departments and he felt they needed to make adjustments.
Com. Coward stated he felt this was an area they needed to re-visit.
Com. Craft addressed the Public Defender budget. He stated there were positions funded
by the Board and if there were reductions (turnovers) in staff he felt the county should be
reimbursed for those unfilled positions. He has a serious concern when the county is
funding a state agency and felt the county was not being treated fairly.
The County Administrator advised the Board of the effects the budget cuts would have on
County Services.
With the reduction of County staff, they will be less capable of continuing operations
when there are employees out on leave. This may result in the temporary closing of
various county facilities on a per case basis.
Response times will be longer.
Reduced lifeguards on beaches. 3 beaches are guarded now versus 9 beaches in the past.
Mowing and cleaning of facilities will be done less frequently.
Reduction of hours at various County facilities.
No new programs.
The County Administrator explained how the CRA's are paid out. He hopes there are
more funds next year than anticipated so that they can continue with the improvements.
Com. Craft commented on the GPS Post Sentencing program where the county now plans
on charging those under this new program $8.00 per day which will cover the satellite
cost. He asked staff to review this program and those would could afford it. He did not
wish to set up those who could not afford this daily cost to fail.
Com. Coward asked if the funds for the Lincoln Park Community Center were impact fee
funds.
The County Administrator stated the majority of the funds would be general fund dollars.
Com. Coward asked the information be brought forward at the time this item was to be
discussed.
The County Administrator advised the Board and the general public the total percentage
of tax revenue is 25% the other funds are obtained through grants and federal programs.
In essence the taxpayers are paying less in taxes and the county has more revenue due to
these programs.
The Chairman addressed the mandated outside counsel for the Value Adjustment Board.
The County Administrator stated this additional cost was not in the budget and he felt this
was not a good way to be spending taxpayer dollars. He also addressed the fact that
because interest rates were down, they were not sure what the return would be on the
county's investments.
At this time a fifteen minute recess was taken and the session would reconvene in
conference room 3.
3
CD# 2
The County Administrator advised those present upon leaving the chambers this morning,
the 2009/2010 budget gap was estimated at $1,161,741.
He advised the Board whatever adjustments are made today will compound the figure.
DEPARTMENTAL SUMMARIES
COUNTY COMMISSION
This total budget reflects a 1.7% decrease and is totally funded by the General Fund.
There are 5 Commissioners and 5 Aides. Office supplies are noted by district as well as
computer supplies by district.
• This budget was approved.
COUNTY ATTORNEY
The budget reflects a 14.7% decrease. There are 3 divisions in the County Attorney's
office. He has fewer positions than in 1990. There is one additional person retiring and
this position will not be filled.
They will be proposing 2 additional positions for the pre-trail program but will not fill
them until necessary and they will request approval by the BOCC.
• It was the consensus of the Board to approve this budget.
CLERK OF THE CIRCUIT COURT
This budget reflects a 5.86% decrease. He is down in all areas.
The Clerk stated the Board had requested a reduction in all the budgets. He had
eliminated two positions and felt proud of his staff being able to come in with the budget
being presented.
• It was the consensus of the Board to approve this budget.
TAX COLLECTOR
This budget is not due to the state until August 1St
PROPERTY APPRAISER
This budget reflects a 3.30% increase.
He advised the Board when he first took office all the vehicles were leased and this was
at a high cost. He is purchasing the vehicles and this has brought about one half a million
dollars in savings. He has budgeted money for new automobiles and computers. He now
has many certified employees and due to this they have never been unsuccessful in law
suits. The budget shows an increase for various reasons and his total budget is not up
3%.
• It was the consensus of the Board to approve this budget.
4
SUPERVISOR OF ELECTIONS
This budget reflects a 1.57% increase due to upcoming elections and this is mostly
postage. She is not able to cut staff due to the upcoming elections. She asked if the
Board was to take away the $41,000 from her budget she would request the Board keep it
in contingency where she would be able to ask for it if needed.
• It was the consensus of the Board to add the $41,000 to contingency.
SHERIFF
This budget reflects a requested increase by the Sheriff of $600,000 +.
The Sheriff stated he was committed to maintaining the School Resources Officers and
Crossing Guards.
They have frozen 52.5 positions, and terminated the tuition reimbursement program.
This budget has no salary increases for this year anywhere. He requested the cost savings
from this year he be permitted to use next year for a one time salary bonuses for
employees. There are cost increases he has no control over, i.e. contractual, insurance,
vehicle maintenance.
The actual number of $2,168,903 would be the increase from the general and fine and
forfeiture fund because he does not have the sale of the helicopter this year x 2 would be
$4,336,186 added to the gap of $ 1, 161,741 for 2009/2010.
The Sheriff advised the Board they did not receive the full amount budgeted for the
helicopter sale which made them short for this year.
Staff is recommending no increase from the Sheriff's budget of $63,634, 000 from last
year.
The Sheriff stated they would need the $66,102,976 requested to keep the School
Resource Officers program and the school guards. Last year they were able to obtain
other funds to assist in the funding of these two programs, i.e. children's services council,
the sale of the helicopter and a grant.
The Sheriff s Finance Director stated total budget numbers $66 million vs. $65 million,
the total budget has increased by $682,000.
Com. Coward questioned the calculation stating if you take the 07/08 budget of $63 +
million and add the $1.7 million the increase from that is then $682,000.
The Sheriff s Finance Director stated that was a correct calculation. He stated the budget
the County Administrator is recommending would cost the Sheriff's office 25 deputies
and they would be from law enforcement. Eliminating the school resource officers would
only eliminate one half of a position due to the fact the school board funds the other half.
Com. Smith stated the Sheriff has an option to raise taxes for law enforcement funding.
He has a problem in widening the gap and felt this additional requested funding would
add to the problem.
The County Administrator stated they are at a point where they have shut down all they
could. They will be bringing back recommendations on reorganizations of various
departments. The will continue to work on the 2009/2010 budget to attempt to balance it.
He stated he would do whatever the Board decides.
Com. Coward stated he felt today was not the day to make a decision. They still have the
rest of the budget process to go through and would like more information before making
a decision.
~~ ~~ ~~
Com. Lewis stated she felt it was going to come back to the County if the Sheriff should
decide to go to the Department of Revenue especially since the Governor stated the
budget cuts were not to affect law enforcement.
The County Administrator directed staff to bring this back on Thursday for further
discussion.
Com. Coward questioned if there was a possibility for the Sheriff to look at other aspects
of their budget and find other ways to cut.
The Sheriff stated they have frozen positions and believe they have cut as far as they
could without affecting public safety and he felt it was a priority.
Com. Coward stated the Board too was responsible for public safety, i.e. Roads.
It was the consensus of the Board to review this budget again on Thursday
morning.
Com. Coward stated he would like to know if any Constitutional Officers are offering
salary increases. He felt they all needed to be consistent.
The Management and Budget Director
Lunch Break
Com. Coward stated he would like to see actual budget figures from the Sheriff.
The County Administrator stated he would attempt to provide them on Thursday.
19TH JUDICIAL DISTRICT
Court Administration
This budget reflects a 21.48% decrease.
The Court Administrator advised the Board they will continue to strive to keep costs
down.
Com. Smith addressed IT expenses and requested information on the cost of the
Constitutional departments having their own IT areas.
• It was the consensus of the Board to approve this budget.
Guardian Ad Litem
This budget reflects a 13.27% decrease- They have reduced communication costs by
$50,000 due to over estimation last year and utility costs have decreased. They feel they
are right on target.
• It was the consensus of the Board to approve this budget.
Medical Examiner
This budget reflects a 13.35 % increase. This cost is due to health care costs no longer
being provided by Indian River Community College and have asked the County to
provide the health insurance package.
• It was the consensus of the Board to approve this budget.
6
Public Defender
This budget reflects a 13.15% decrease and advised the Board they have received a grant
for the Mental Health Court.
The County had funded 1St appearance and 2 mental health court positions; however the
two positions for mental health court are now being funded by the grant. The Public
Defender draws down funds and if there is any money left over the county holds the
funds.
The Boazd asked for more information on these funds and the positions funded by the
grant.
Com. Craft stated if the county is funding positions that should be funded through the
state and there are funds left from these positions, he believes these funds should be
reimbursed to the county.
The Public Defender stated she does not receive money in advance; she is given a budget
and draws down on the budget as needed. She never has extra money left from the
county because it is drawn as it is used. They take from various pots to make it through
the year.
The Chairman recommended drafting a letter to the Governor from everyone affected
advising him the affect these issues aze having at the local level.
• It was the consensus of the Boazd to approve this budget.
State Attorney
This budget reflects a 17.02% decrease. The State Attorney advised the Boazd they had
saved money on IT since they are not connected with the county.
• It was the consensus of the Boazd to approve this budget.
Central Services
Maintenance/Custodial
This department's total budget reflects an 18.1 % decrease.
Service Garage
This budget reflects a 6.8% decrease.
Central Services Capital Improvements
There is no new money coming in from the general fund, all the monies listed aze carry
forwards.
• It was the consensus of the Boazd to approve the budgets.
Veterans Services
This budget reflects a 4.5% decrease. They will maintain 7 employees. Last year they
had 9 employees.
• It was the consensus of the Boazd to approve this budget.
7
County Extension
This budget reflects a 12.9% decrease operating costs are down, revenues down 17.4%.
Operating down 19%. The South County operation is closed and they are working on
obtaining grants.
• It was the consensus of the Board to approve this budget.
Solid Waste
This budget reflects a 13.8% decrease. They are looking for an increase in tipping fees
for 2009. Incoming revenues are down 30% due to the empty houses, construction C &
D is down 70%.
• It was the consensus of the Board to approve this budget.
Environmental Resources /Administration
This budget reflects an increase of 18.3%. This increase is due to the fact health benefits
are now being included in the position posting. The previous director did not have health
benefits and accepted a lower salary. At this time they have re-advertised the position.
Oxbow
This budget reflects a 63.0% decrease. They have lost $21,000 from the School Board
due to the elimination of a program. They will submit operational recommendations.
The programs will not be as comprehensive as in the past. They have cancelled the
parking lot and lecture hall projects.
Environmental Lands
This budget reflects a 56.9% increase and is recommending grant funds for the Harbor
Branch project.
Environmental Regulations
This budget reflects a 33.0% decrease.
Capital - $75,000 for Cypress Creek Bluefield Ranch (this is received every year.)
• It was the consensus of the Board to approve these budgets.
The meeting was adjourned.
8