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HomeMy WebLinkAboutBOCC Minutes 09-25-2007 BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA REGULAR MEETING Date: September 25, 2007 Convened: 9:00 a.m. Adjourned: 10:30 a.m. Commissioners Present: Chairman, Chris Craft, Joseph Smith, Paula A. Lewis, Doug Coward, Charles Grande Others Present: Doug Anderson, County Administrator, Faye Outlaw, Asst. County Administrator, Lee Ann Lowery, Asset. County Administrator, Dan McIntyre, County Attorney, Debra Brisson, Parks and Recreation Director, Lauri Case, Utilities Director, Diana Lewis, Airport Director, Neil Appel, Purchasing Director, Leo Cordeiro, Solid Waste Director, Don West, Public Works Director, Roger Shinn, Central Services Director, Paul Hiott, Veteran Services Director, Marie Gouin, M & B Director, Ed Fry, Clerk of Courts, Jack Southard, Susan Kilmer, Library Director, Millie Delgado- Feliciano, Deputy Clerk 1.MINUTES It was moved by Com. Coward, seconded by Com. Smith, to approve the minutes from the following meetings: September 6, 2007 Preliminary Budget Public Hearing September 13, 2007 Final Budget Public Hearing September 18, 2007 Regular Meeting and; upon roll call, motion carried unanimously. 2.PROCLAMATIONS/PRESENTATION A.Resolution No. 07-296 Proclaiming September 25, 2007 “QVC DAY” in St. Lucie County, Florida. It was moved by Com. Lewis, seconded by Com. Grande, to approve Resolution No. 07- 296, and; upon roll call, motion carried unanimously. B.Nutrition and Fitness for a Healthy Lifestyle Anita Neal, Director UF/IFAS th SLC Cooperative Education. Ms. Neal introduced Present Annabel Roy, 5 grade student at Frances K. Sweet Elementary. C.The County Administrator announced the Employee of the Quarter for April, May and June 2007, Ms. Debbie Scribner from the Solid Waste Department. PRESENTATION Mr. Paul Hiott, Veteran Services Director presented the Bowl for Kids Sake Awards. The bowling trophy was presented to the Clerk of Courts and his employees and the fundraising award was presented to the Board of County Commissioners and their employees. 1 3.PUBLIC COMMENTS Ms Arden. Peck , South Hutchinson Association, addressed the Board regarding the Causeway Park’s condition and requested the Board consider deeding the park to the City of Ft. Pierce for it to be maintained. She felt the park was eroding and not being taken care of properly. The Parks and Recreation Director advised the Board and Ms. Peck that she is presently working on an interlocal agreement with the City of Ft. Pierce and Glattin and Jackson for improvements to the park. She does not recommend deeding the park to the city. She is still waiting for the City of Ft. Pierce to come forward with the interlocal to make the improvements. The city was adamant about the interlocal coming from their staff. Com. Coward recommended working with the City. Due to budget constraints he felt the county could not do it all. He does recognize there are many things that need to be done, however he does not believe deeding the park to the city is the solution. Com. Coward questioned if funding had been identified. Ms. Peck stated at this time the city had allocated $68,000 with a portion going for the building of a berm. Com. Smith stated he was not interested in deeding the park to the city and recommended sending a letter to the city. He felt they have a positive relationship with the city. 4.CONSENT AGENDA It was moved by Com. Smith, seconded by Com. Grande, to approve the Consent Agenda, with item C-11-C being pulled ; and including the additions CA 1 though CA 6, and item C-5 C pulled for a separate vote, and; upon roll call, motion carried unanimously. 1.WARRANT LIST The Board approved Warrant List No. 51. 2.COUNTY ATTORNEY A.Revenue Sharing Agreement- Florida Gaming Centers Inc., The Board approved the Agreement and authorized the Chairman to sign the Agreement. B.Ordinance No. 07-012- Towing Fees- Permission to advertise The Board approved advertising Ordinance No. 07-012. C.TVC- Third Amendment to November 9, 2004 Interlocal Agreement- The Board approved the Third Amendment and authorized the Chairman to sign the Third Amendment. D.Resolution No. 07-281- Commending the Fort Pierce Alumnae Chapter of Delta Sigma Theta Sorority, In., for their outstanding contributions in helping to conquer injustices, and fighting for the plight of all people and further proclaiming October 5, 2007 through October 7, 2007 as The Fort Pierce Alumnae Chapter of Delta Sigma Theta Sorority Inc. Day in St. Lucie County, Florida- The Board adopted Resolution No. 07-281. E.Permission to Advertise- Ordnance No. 07-057 - The Board approved advertising Ordinance No. 07-057 for public hearing on November 6, 2007 at 6:00 p.m. or as soon thereafter as it may be heard. 2 F.Permission to File Suit- Taylor Creek Townhouses, LLC - The Board authorized the County Attorney’s office to file suit against Taylor Creek th Townhouses, LLC for failure to correct code violations at 1910 N. 13 St., Ft. Pierce, Fla. Which are causing a public safety concern. 3.PARKS AND RECREATION A. Fairwinds Golf Course Proposed Rate Increase/Approval of Resolution No. 07-276- This item was pulled for separate discussion and vote. B.Purchase of fertilizer spreader (Equipment Request EQ07-362) - The Board approved purchasing a new fertilizer spreader at a cost of $2,650.00. C.Request for waiver of Lawnwood fees/ELEVATE Inc.- The Board approved waiving fees in the amount of $2000.00 associated with the use of the Lawnwood nd facility for the 2 Annual Palm Beach Post Drum Line competition to take place Saturday, October 20, 2007. D.Navy UTD Seal Museum/Seal Muster/Restroom & Stage Request /Approve Budget Amendment No. 07-086- The Board approved Budget Amendment No. 07-086 utilizing $1,470.00 from General Fund Contingency to cover the rental cost of portable restrooms and stage for the 2007 Navy UTD Seal Museum to be th held on November 10. 4.MANAGEMENT AND BUDGET A.Adopt Budget Resolution No. 07-270 to establish the budget for the $650,000 loan proceeds for the Sport Complex- The Board approved adopting Budget Resolution No. 07-270 establishing the budget for the $650,000 loan proceeds. B.Permission to advertise a Public Hearing- The Board authorized the Office of Management and Budget to schedule and advertise a public hearing to amend the budget. C.Request to approve Budget Resolution No. 07-272- The Board approved Budget Resolution No. 07-272. D.Dori Slosberg Mini-Grant Awards- The Board approved the awarding of the grant funds and authorized the County Attorney’s office to draw up the appropriate contracts for the Chairman’s signature. 5.PURCHASING A.Award of Request for Proposal # 07-091 Recycling of Cardboard from St. Lucie County Solid Waste and Recycling to the highest responsive, responsible proposer, Smurfit-Stone Container Corp- The Board approved awarding RFP 07-091 to Smurfit-Stone Container Corp. B.Board approval to advertise an Invitation for Bid for temporary clerical services- The Board approved advertising for Bid the purchase of temporary clerical services. C.Second Amendment to Contract C04-10-558 (Robert Guettler Sod LLC as primary vendor)- and C04-482 T & J Sod as secondary vendor- this item was pulled for separate discussion and vote.. D.Board approval to reject all bids received for Invitation to Bid # 07-094, Aquatic Vegetation Control and permission to re-advertise and re-issue the ITB- The Board approved rejecting all bids for ITB # 07-094 and authorized re-advertising and re-issuing the ITB. 3 E.Permission to advertise an Invitation to Bid for the sale of a 1997 John Deere Gator 6x4 (PR# 500597) and a 1998 John Deere Gator 6x4 (500604)- The Board approved an Invitation for Bid for the sale of a 1997 and 1998 John Deer and authorized removing the equipment from Solid Waste’s fixed assets. F.Bid Waiver and sole source declaration for service and purchase of parts for certain County equipment for Fiscal Year 2007-2008- The Board approved the Bid Waiver and sols source declaration for the parts and services to the following companies: Kelly Tractor for Caterpiller, Flagler Equipment Company, L.B. Smith for Volvo and Samsung, Sierra International Machinery, LLC for MacPress balers and conveyors, Continental Biomass Industries, Inc., for grinder, Lubo USA, LLC for C & D processing equipment, Menzi USA for Menzi Muck and Great Southern Equipment for Gradall. G.Advertising a Request for RFP- The Board approved advertising an RFP for the lease of the North Dock on South Causeway Island in Ft. Pierce Florida. H.Bid # 07-098- Courier Services- The Board approved awarding Bid # 07-098 to the low bidder Treasure Coast Courier Services for $40,404.00 and authorized the Chairman to sign the contract as prepared by the County Attorney. 6.COMMUNITY SERVICES A.Approval of contract with the State of Florida for operation of the St. Lucie County Health Department and the fee schedule- The Board approved the contract with the State of Florida for a total project amount of $20,454,445.00 including funds from State General Revenue, other State Funds, Federal Funds and $1,056,980.00 from the General Fund of St. Lucie County for operation of the St. Lucie County Health Department and authorized the Chairman to sign the necessary documentation. B.Acceptance of funding in the amount of $312,660.00 as per contract # C06- 05-829 with United States Department of Housing and Urban Development and approval of Budget Resolution No. 07-280 in order to encumber and expend the funds- The Board approved accepting the grant award of $312,660 and approved Budget Resolution No. 07-280 and authorized the Chairman or designated representative to sign all necessary documents. 7.SHERIFF’S OFFICE Law Enforcement Impact Fees- The Board approved the Sheriff’s request and transfer of funds in the amount of $1,596,050. 8. INVESTMENT FOR THE FUTURE A. Central Services Bid Waiver and Sole Source Declaration- Siemens Building Technologies Inc.- Project Rock Road Jail APOGEE Energy Management System control upgrades and repairs- The Board approved the bid waiver and sole source declaration to Siemens Building Technologies, for the Rock Road Jail APOGEE Energy Management System control upgrades and repair project at a cost of $37,054 and authorized the Chairman to sign the contract as prepared by the County Attorney. B. Central Services – Manufacturers Product Care (MPC) /C07-02-086 – Purchase and install flooring in showers at Rock Road Jail- Change Order No. 1 to increase contract time- the Board approved Change Order No. 1 to Contract No. C07-02- 086 Manufacturers Product Care, purchase and installation of Protect-All – Specialty Flooring in the showers at Rock Road Jail to increase contract time an additional sixty eight days for completion date of November 23, 2007. The Board authorized the Chair to sign the Change Order as prepared by the County Attorney. 4 C. Purchasing – The Board approved to Piggyback the City of Jacksonville contract # SC-0511- 06 with Bliss Products, Inc. for the purchase and installation of two pavilions at the Savannas Recreation Area for a cost of $44,372.00 and authorized the Chairman to sign the contract as prepared by the County Attorney. 9. CENTRAL SERVICES A.County Storage Building (aka ) Old Sam’s Club Building –The Board approved the installation of the following: Three sets of double doors with concrete ramps, additional doorway to receive ADA ramp and railing. B.Approval to remove Central Services pole shed and supply shed located at the County Compound from the Capital Assets List- The Board approved removing Central Services pole shed and supply shed located at the County Compound from the Capital Assets List. C.Purchase 16’x 83” equipment trailer to be used for transporting a portable generator to provide backup power when needed at various County facilities- Approve Equipment Request EQ 07-361- The Board approved the purchase of the 16’ x 83” equipment trailer to be used transporting a portable generator to provide backup power when needed at various County facilities at a cost of $3,450.00. The Board also approved Equipment Request EQ 07-361. D.Edlund Dritenbas Binkley Architects- Amendment No. 4 to C03-12-762, Old Courthouse renovation- The Board approved Amendment No. 4 to C03-12- 762 for additional Architectural Services in the amount of $15,110.00 and authorized the Chairman to sign the Amendment as prepared by the County Attorney. E.David Brooks Enterprises, Inc.- Change Order No. 19 to C05-12-636- Construction of New Clerk of Court Building and downtown Chiller Plant- The Board approved Change Order No. 19 to # C05-12-636 to increase contract time 7 days, changing the date of substantial completion for the Clerk of Court building to November 6, 2007 and to increase the contract sum by $91,197.00 the new contract sum will be $13,190,712.00 The Board authorized the Chairman to sign the Change Order as prepared by the County Attorney. 10. ECONOMIC & STRATEGIC DEVELOPMENT The Board approved the annual Grant Contract for administrative costs in the amount of $60,000 and a new contract for administrative assistance in the amount of $20,000 with the Treasure Coast Sports Commission. Both contracts are used 11.PUBLIC WORKS A.Approve Change Order No. 3- The Board approved and authorized the Chairman to sign Change Order No. 3 in the deductive amount of $25,392.00 for a total contract price of $2,379,579.10 and reduce the retainage amount by th half from 10% to 5% from $210,860.17 to $105,430.09 for the South 26 Street area improvement project, Contract No. C06-11-782 with Ric-Man International Inc. B.Emergency Repair of Seminole Canal Culvert Replacement at Winder Garden Parkway- Award bid to Johnson-Davis Inc., in the amount of $ 152,615.00 - The Board approved awarding the Seminole Canal Culvert Replacement at Winter Garden Parkway to the low bidder, Johnson Davis, establish the project budget in the amount of $152,615 and authorized the Chairman to sign the contract as prepared by the County Attorney. 5 C.Lennard Road 2 MSBU- Kitterman Woods Utility Construction Agreement- This item was pulled. 12.GRANTS Authorize the submittal of a grant application to the US Fish and Wildlife Service, 2008 Boating Infrastructure Grant Program for funding to design, permit and renovate the Summerlin Boat Dock- The Board approved the submittal of the grant application to the US Fish and Wildlife Service- 2008 Boating Infrastructure Grant Program and the match of $50,000 to be used from the recently awarded Florida Boating Improvement Program Grant. C5-C Second Amendment to Contract C04-10-558 Robert Guettler Sod LLC as primary vendor and C04-10-482 T & J Sod as secondary vendor- Com. Smith requested information with regard to the staff report and the contract, where it states the county would add pallet charges. Mr. Apple stated pallet charges are a standard item on sod contracts. Com. Grande stated he too had questioned this issue and questioned since this was a bidded contract if it was possible some of the bidders may have included this in their bid. Com. Smith moved to deny this item and requested staff go back and eliminate the charge or go back through the bidding process. Com. Craft requested this be continued rather than denying this item. Com. Smith withdrew his motion. It was moved by Com. Smith, seconded by Grande to continue this item, for next week and; upon roll call, motion carried unanimously. C3-A Fairwinds Golf Course- Com, Coward requested this proposed rat increase be modified to 1 year and then discuss the issue at budget sessions. It was moved by Com. Coward, seconded by Com. Smith to approve Resolution No. 07- 276 with the modification of to increase the fees by $1.00 for one year and then be reviewed and discussed at budget sessions and; upon roll call, motion carried unanimously. CA-1. ADMINISTRATION Staff requested approval of expenditure for FPUA to being wastewater services from FPUA to two County buildings, the Hurricane House and the Extension Services, and a portion of the Research and Education Park in an amount estimated to be $60,000. The new U.F. building will also receive wastewater services and their share is $30,000 for a total project cost of $90,000. This cost includes engineering, design, permitting and construction of the force main and lift station- The Board approved the above requested expenditure and approved Budget Amendment # 07-087. CA-2. PUBLIC SAFETY Bob Cat 942295 Lawn Tractor- Approve Budget Resolution No. 07-294 and Equipment Request # EQ07-363 in the amount of $5,700.00- The Board approved Budget Resolution No, 07-294 and Equipment Request # EQ 07-363 in the amount of $5,700.00. 6 CA-3- LIBRARY Budget Resolution No. 07-182 Communication Funds- The Board approved Resolution No. 07-182 for the acceptance of refunded communication charges for the Library Department. CA-4. LIBRARY State Aid to Libraries Grant- The Board authorized the Chairman of the Board to sign two copies of the application, at the time of approval for the State Aid to Libraries Grant application- the date will be added once the original application is signed in Tallahassee. CA.5- PURCHASING Change Order No. 01 to Contract C07-07-389 with ADS Telecom Inc., d/b/a Black Box Network Services for Structured Cabling system for the Clerk of Courts facility- The Board approved to approve Change Order No. 1 to Contract C07-07-389 with ADS Telecom Inc., d/b/a Black Box Network Services for Bid No. 07-072 structured cabling system for the Clerk of Courts facility in the amount of $19,852.83 and authorized the Chairman to sign the change order as prepared by the County Attorney. CA.6- INFORMATION TECHNOLOGY Request for Board approval for the purchase of a Kronos Time Clock, Software, Support Services for the new Clerk’s building- The Board approved the purchase of a Kronos Time Clock, Software, Support Services, approval of Budget Amendment # BA07-088 and approval of Equipment Request # 07-364. REGULAR AGENDA 5.A There are no public hearings scheduled. 6. GROWTH MANAGEMENT (1:00:32) Petition of James P. Brown for Herbert S. Garten, Lynnore Moss, front Street, LLC Ute Avenue, LLC Indiantown Land, Inc., and Aspen, LLC for a Major Site plan for property located on South Hutchinson Island along Highway A-1-A one quarter mile south of Frederick Douglas Park and due south of Sea Oats (aka Anacostia Place) North of Middle Cove for the project to be known as Hutchinson Sands. Draft Denial Resolution No. 07-247 - Consider staff recommendation to deny this petition because of the non- compliance by the applicant to the policies of the St. Lucie County Comprehensive Plan and St. Lucie County Land Development Code. Staff advised the Board that in speaking with the petitioner’s representatives they had come to the conclusion that it may be best to defer this item for 60 days in order to clear up technical issues and environmental issues. It was moved by Com. Grande, to continue this item for 60 days; Com. Coward requested some discussion on this item. He stated he reviewed the plan and it was very difficult to follow and would like more information brought forward and a summary upfront that lays out the project. The Growth Management Director concurred with Com. Coward’s comments and stated he would like to have the opportunity to review the plan more closely and 60 days would be ideal for him. Com. Coward stated in reviewing the plan he sees the development spread out and he felt it could be designed better to minimize the impact on the environmental areas. Mr. Jim Brown, applicant, addressed the Board and stated he would like input from the Board. He also stated there would be an impact on wetlands regardless of what they do. 7 He looks forward to meeting with each individual Commissioner to try and resolve the issues. Com. Coward stated he does acknowledge the impact on the wetlands, however it does not necessarily there has to be 4.5 acres of wetland impacted. He encourages having less buildings and less asphalt. Mr. Brown stated they would give it their best effort. The County Attorney recommended withdrawing the item since it is not a public hearing with a motion not being necessary and re-agenda it sometime in November. The Board concurred. RA.1 GROWTH MANAGEMENT Petition of Jet Investments Inc., for a major adjustment to a major site plan for property located at 4145 S. U.S. 1 and due north of Tumblin Kling Road for the project known as Jetson TV & Appliance. Draft Resolution No. 07-250. Consider staff recommendation to approve this petition with conditions because of the compliance by the applicant to the policies of the St. Lucie County Comprehensive Plan and conditions that will bring the site plan into compliance with the St. Lucie County Land Development Code. The Representative for the applicant advised the Board that the misunderstanding which led to condition # 4 had been cleared up and would like to have it removed. The Growth Management Director concurred with the removal of item # 4. It was moved by Com. Coward, seconded by Com. Grande to approve staff recommendation with the deletion of condition # 4, and; upon roll call, motion carried unanimously. RA.2- GRANTS Authorize the withdrawl of a grant application to the Hazard Mitigation Grant Program for funds to be used for construction costs associated with strengthening the wind load resistance of new Special Needs Shelter. Also authorize the Special Needs Shelter to be constructed to a 180 mph wind load as stipulated in two grant contracts the County has received from the State Legislature. Also authorize the county to continue a construction schedule to have the Special Needs Shelter constructed by 8/15/08 which will allow the County to retain a $2.5 million grant it has received from the State- Consider staff recommendation to authorize withdrawing the County’s HMGP grant application for the Special Needs Shelter, construction the new Special Needs Shelter to a 180 mph wind load, and maintaining a construction schedule to have the Special Needs Shelter constructed by 8/15/08 which will allow the County to retain a $2.5 million grant it has received from the State. The County Administrator advised the Board staff wished to amend their recommendation being they are not requesting to withdraw their grant agreement and would like to continue to work with their delegation to change the requirements on the wind load. It was moved by Com. Coward, seconded by Com. Grande to approve staff recommendation as amended, and; upon roll call, motion carried unanimously. 8 Com. Coward requested Board input on the use of the space at Walton Road Annex . th The Historical Society would like to utilize it for the 50 anniversary of the City of Port St. Lucie and would like to offer them a 1 year lease. Com. Smith stated he did not see a problem and his only concern was if they would be opening the door for others to request the space. Com. Coward stated the Historical Society would be working in conjunction with our Cultural Affairs office for this event. ADDITION LIBRARIES Com. Grande commented on the fact that Martin County is charging St. Lucie County residents for the use of their libraries. He would like for staff to speak with the county staff to see if they can work out an agreement on this issue. It was moved by Com. Grande, seconded by Com. Coward to direct staff to contact Martin County to see if they could work out an agreement with regard to the charge being applied to St. Lucie County residents, and; upon roll call, motion carried unanimously. There being no further business to be brought before the Board, the meeting was adjourned. ___________________________ Chairman ___________________________ Clerk of the Circuit Court 9