HomeMy WebLinkAboutMinutes 10-27-2006
St. Lucie County Unified Local Mitigation Strategy
(LMS)
Steering Committee Meeting
Minutes
October 27, 2006
Attendants:
Larry Nadeau, Chair, City of PSL
Nick Mimms, Vice-Chair, City of Fort Pierce
Bill Hoeffner, Coordinator, Saint Lucie County
Danita Morgan, City of Fort Pierce
James Moses, SLC Health Department
Walter Fauth, Fort Pierce SBA
Roberta Breene, St. Lucie County
Gary Perdew, SLC Fire District
Rogelio Gonzelez, COA Community Transit
Alane Sisilli, City of PSL
Marty Sanders, Saint Lucie County Schools
Desma Alexander, SLC School Board
Brian Blizzard, SLC Fire District
Olive Wedderburn, American Red Cross
Karla Lenfesty, St. Lucie County Windstorm Center
Tom Christopher, St. Lucie County Public Safety
Kathy LaMartina SFWMD
Bob Massa, SLC School Board of County Commissioners
Bo Hutchinson, FPUA, St. Lucie Village
Ray Garcia, NSLRWCD/FPFWCD
Sharon Rayner, American Red Cross
David Wood, SLC, IT Department
Bill Martin, SLC, IT Department
Thirteen of Twenty-Four organizations composing the Steering Committee were represented at
the meeting.
Meeting Announcement:
An email was sent to known members of the Steering Committee.
Public notice was posted at the Press Table in the St. Lucie County Administration Building.
The agenda was posted on the Board of County Commissioners’ calendar on the St. Lucie
County website.
1. LMS Webpage:
To accommodate David Wood and Bill Martin of the St. Lucie County
Information Technology, this item was moved to the first item on the agenda. A
recommendation was made by Mr. Nadeau to have an LMS webpage. Mr. Wood and Mr.
Martin were therefore invited to the meeting to discuss the County’s webpage capabilities.
After determining LMS webpage needs from meeting attendees, Mr. Wood discussed design,
cost, links, location, audience, and updating information. The formation of a volunteer
committee to help develop the LMS webpage was also discussed. Mr. Sanders made a motion
for the LMS group to use the County’s resources to obtain a website to promote LMS projects.
Mr. Moses seconded the motion and it was approved.
Mr. Nadeau, Mr. Hoeffner, Ms. Wedderburn, and Ms. Alexander volunteered to work with St.
Lucie County’s IT department on the project.
LMS Steering Committee Meeting
October 27, 2006
Page 2
2. Minutes of September 29, 2006 Meeting:
Mr. Moses made a motion to accept the minutes.
Mr. Mimms seconded the motion and it was passed.
3. Individual representing multiple agencies:
A question was raised in a prior meeting
regarding one person representing multiple agencies and whether the person then counted as
more than one in determining a quorum. Mr. Hoeffner reported he consulted with the County
Attorney’s office and was advised an individual person can only be counted as one in
determining a quorum even if that person represents multiple agencies. Individuals
representing multiple agencies were therefore encouraged to have additional persons attend.
Combining agencies so a smaller number would be needed for a quorum was discussed.
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4. Annual Report:
The annual report was due October 15. Mr. Hoeffner reported it was
submitted in a timely manner. He reported 11 projects were successfully closed out and a list of
those was included in the annual report. These included the following:
Project # 59 Purchase of infrared technology for Fire District (Fire District - $300,000)
Project # 160 Replacement of 14-year-old hazardous material unit (Sheriff’s Office -$ 400,000)
Project # 150 Purchase of two fully encapsulated haz-mat suits (Sheriff’s Office - $5,000)
Project # 151 Purchase of Explosive Mitigation Suit (Sheriff’s Office - $16,500)
Project # 152 Purchase of total containment vessel for bomb transport (Sheriff’s Office -
$297,000)
Project # 129 Stabilization of the Indian River Lagoon embankment (St. Lucie County -
$45,000,000)
Project # 123 Stabilization of Hutchinson Island dikes to prevent breaching (St. Lucie County -
$1,000,000)
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Project # 117 Construct a centralized wastewater collection system for S 26 Street subdivision
(St. Lucie County - $1,585,750)
Project # 70 Acquire AM radios for information dispersal (St. Lucie County - $300,000)
Project # 73 Acquisition of Emergency generators and pumps (St. Lucie County - $240,000)
Project # 175 Emergency restoration of South Hutchinson Island dunes (St. Lucie County -
$4,000,000)
Four projects were removed from the project list without successful completion:
Project # 1 Replacement and upgrade of Mayflower Canal culverts (Fort Pierce - Culverts
have been replaced without upgrades due to failure of the culverts and
insufficient funding for the upgrades.)
Project # 98 Replacement and upgrade of Citrus Avenue storm water infrastructure (Fort
Pierce - Replacements without upgrade are underway due to emergency failure
of system and insufficient funding for the upgrades.)
Project #139 Construction of storm water pond at Indian River Community College (Indian
River Community College - Project has been determined to be no longer viable.)
Project # 78 Survey and replace equipment on 5-year replacement list (St. Lucie County - No
longer a viable project.)
LMS Steering Committee Meeting
October 27, 2006
Page 3
Four projects were added to the project list during the 2005/2006 year:
----- Replace storm shutters on Department of Health Building on Avenue C (St. Lucie
County - $50,000)
----- Provide windstorm damage mitigation and hurricane preparedness educational
programming to the community and to deliver information resources regarding
building codes, wind-load design, and wind resistant technology to the
building/construction industry (St. Lucie County Extension Service - $400,000)
----- Installation of storm panels on Port St. Lucie Utilities Administration Building (Port
St. Lucie - $330,000)
----- Storm Retrofit the channel banks of the FPWCD Canal #1 (North St. Lucie Water
Control District - $85,000)
Current contact information was also sent with the annual report.
5. Update on HMGP funding for Hurricane Frances and Hurricane Jeanne Projects:
Mr. Nadeau reported the below projects have been considered for HMGP funding:
Hurricane Frances
1545-243 St. Lucie County Fire District Hardening of 15 buildings $1,172,315
1545-122 Fort Pierce Utilities Authority Flood Proofing Lift Station $167,449
1545-161 Fort Pierce Utilities Authority Elevation of Pump Facility $670,833
1545-119 St. Lucie Village Wind retrofit of Town Hall $7,920
1545-117 St. Lucie Village Wind retrofit of village school $15,377
1545-140 St. Lucie County Wind retrofit of 11 buildings $797,794
1545-97 Port St. Lucie DROW culvert replacement $2,100,000
1545-198 Fort Pierce Moores Creek Canal $1,633,312
Total $6,565,000
Hurricane Jeanne
1561-249 St. Lucie County Indian River Estates $4,911,000
1561-100 Port St. Lucie Watershed A West E-84 $2,400,000
1561-101 Port St. Lucie Watershed A West E-5 $375,000
1561-178 Fort Pierce Housing Authority Wind Retrofit of two buildings $965,216
1561-102 Port St. Lucie Watershed B $706,125
Total $9,357,341
Mr. Nadeau additionally stated he was advised by DCA that there is more money available
because some communities have decided not to wait.
Mr. Nadeau encouraged the members to call their contacts.
6. Proposal to Change Project Scoring:
Mr. Hoeffner passed out a proposal to change LMS
project scoring so that it better delineates mitigation priorities. The proposal is attached as
Attachment A to the minutes. The changes were explained and discussed. Mr. Perdew
suggested each item be looked at in four ways: 1. How likely is it? 2. How large of an impact
would it have? 3. Is there anything we can do about it? 4. Is it something we can sell as a viable
LMS Steering Committee Meeting
October 27, 2006
Page 4
mitigation project? It was decided to look at the priorities at the next meeting. Mr. Hoeffner
asked the members to send recommendations to him before the next meeting.
7. Hurricane Mitigation Measures:
Mr. Hoeffner passed out a list of current LMS projects that
primarily mitigate hurricanes. The list is attached to these minutes as Attachment B. He
recommended the Committee consider adding County-wide projects to the list that would help
the County prepare for a category five hurricane. There was discussion on shelters. Ms.
Rayner expressed the concerns of the Red Cross and Mr. Sanders told how the school board is
given mandates for buildings without funding. County plans and new developments with
shelters were discussed. It was agreed that the Committee should come up with a unified
sheltering plan. Contacting representatives and local governments for funds were also
discussed. Having the situation analyzed by an expert and funding were talked about. Mr.
Sanders, Mr. Christopher, Mr. Perdew and Ms. Rayner volunteered to serve on a committee
that will investigate the County’s shelter needs.
8. Announcements:
Mr. Nadeau thankedMs.LaMartina for electronically sending out funding
information.
Mr. Perdew reported that the Fire Department took possession of a hazardous material vehicle.
Mr. Hoeffner stated that a representative of the St. Lucie County Board of Realtors contacted
him to determine if there would be interest in having John Sebree of the Florida Association of
Realtors speak with the LMS Steering Committee regarding recent changes in homeowner’s
insurance. Mr. Sebree has been working with the Florida Association of Realtors and state
legislators on this issue. It was decided Mr. Sebree would be invited to the next meeting.
9. Adjournment:
Mr. Nadeau adjourned the meeting at 11:00 a.m
THE NEXT MEETING WILL BE FRIDAY JANUARY 26, 2007, 9:30-11:30 a.m.
CONFERENCE ROOM #3 OF THE COUNTY ADMINISTRATION BUILDING,
2300 VIRGINIA AVENUE, FORT PIERCE.
Respectfully Submitted: Brenda Marlin
LMS Steering Committee Meeting Minutes
October 27, 2006
ATTACHMENT A: Proposed Changes To LMS Project Evaluation
The following are proposed changes to the LMS project evaluation process.
A. Under the current process, scores are assigned in 5 areas:
1. Goals,
2. Hazards,
3. Plans/Policies,
4. Public Health/Safety/Welfare, and
5. Benefit Cost Ratio
Under the proposed process, scoring for Public Health/Safety/Welfare would be
deleted. The current system allows only 2 scores under the Public
Health/Safety/Welfare Measure: 5 points if a measure does address a Public
Health/Safety/Welfare Issue and 0 points if it does not. Given that any measure
to be added to the LMS list is suppose to address the mitigation of a hazard, it
seems that all measures would address a Public Health/Safety/Welfare Issue
since this is a very general criterion. Given this, this is an unnecessary criterion.
B. Under the current process, scores under goals are assigned in the following
manner.
Multiple goals – 10 points
Highest priority goal – 5 points
nd
2 highest priority goal – 4 points
rd
3 highest priority goal – 3 points
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4 highest priority goal – 2 points
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5 highest priority goal – 1 point
Under the current process, the goals, in order of priority, are the following:
1) To reduce the loss of life and property and potential reoccurrence in areas
vulnerable to the effects of natural, technological, and societal hazards.
2) To ensure orderly, effective short-term recovery and redevelopment by
establishing a program that provides adequate provision of shelters,
community health services, food and water, debris removal, and promotes
rapid economic recovery following a disaster.
3) To minimize public and private exposure to and economic disruption in the
event of natural, technological, and societal hazards.
4) To achieve safe and fiscally sound, sustainable communities through
thoughtful long-range planning of the natural and man-made environment.
5) To optimize the effectiveness use of all available resource by establishing
public/private partnerships, and promote intergovernmental coordination
and cooperation.
Under the proposed process, it is being recommended that assigning 10 points for
multiple goals be eliminated.Allowing 10 points for multiple goals creates a situation in
which a project that addresses priorities 4 and 5 scores higher than one that addresses
priority 1, which is reduction of the loss of human life. The scoring under the proposed
system would be as follows:
Highest priority goal – 10 points
nd
2 highest priority goal – 9 points
rd
3 highest priority goal – 8 points
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4 highest priority goal – 7 points
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5 highest priority goal – 6 points
Under the new process, it is also being recommended that Goal 1 and Goal 3 be
changed to the following. These changes serve to make the reduction of the loss
of human life a higher priority than the reduction of the loss of property.
1) To reduce the loss of human life through the provision of sheltering,
evacuation, and disaster preparedness/emergency response services.
3) To minimize public and private exposure to loss of property and
economic disruption in the event of natural, technological, and societal
hazards.
C. Under the current process , scores under hazards are the following:
Multiple hazards – 10 points
Highest priority hazard – 5 points
nd
2 highest priority hazard – 4 points
rd
3 highest priority hazard – 3 points
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4 highest priority hazard – 2 points
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5 highest priority hazard – 1 point
Under the new process, it is being recommended that assigning 10 points for multiple
hazards be eliminated. Allowing 10 points for multiple goals creates a situation in which
a project that addresses priorities 4 (hazardous materials) and 5 (power failure), scores
higher than one that addresses priority 1 (hurricane). The scoring under the proposed
system would be as follows:
Highest priority hazard – 10 points
nd
2 highest priority hazard – 9 points
rd
3 highest priority hazard – 8 points
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4 highest priority hazard – 7 points
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5 highest priority hazard – 6 points
There is no proposed change in the prioritization of the hazards which is as listed
below. However, changes in the prioritization can be considered.
1) Hurricane/Tropical Storm
2) Radiological Hazard
3) Flooding
4) Tornado
4) Wellfield Contamination
5) Hazardous Materials Accident
5) Power Failure
6) Wildland Fire
7) Communication Failure
7) Epidemic
7) Transportation System Accident
8) Drought
8) Erosion
8) Terrorism/Sabotage
Agricultural Pest & Disease;
Civil Disturbance;
Economic Collapse;
Extreme Temperatures;
Immigration Crisis;
Military Ordnance;
Seismic (Sinkholes, Earthquakes, Dam/Levee Failure);
Societal Alienation;
Substance Abuse; and
Thunderstorm/Lightning.
D. There would be no change in the scoring for either Plans/Policies or Benefit Cost
Ratio. The scoring for these areas is as follows:
Project is:
Supported in multiple plans or policies = 10 points
Supported in a plan or policy = 5 points
Not supported in any plan or policy = 0 points
Project's benefit cost ratio is:
Project ratio is greater than 2 = 10 points
Project ratio is greater than 1 but less than 2 = 5 points
Project ratio is less than 1 = project is no longer
considered for
listing on the PPL
TIE BREAK
E.
Under the current system, tie break rules are the following:
- For projects with identical ranking scores that address different hazards,
the project that addresses the highest priority hazard shall be ranked
higher. For instance, if a tornado project and a hazardous materials
accident project received identical ranking scores, the tornado project
would be ranked higher because it’s overall hazard priority is higher than
hazardous materials accidents.
- For projects with identical ranking scores that address the same hazards,
the benefit cost ratio will be used to break the tie.
Under the proposed system, tie break rules would be as follows:
- For projects with identical ranking scores, the project that addresses the
highest priority planned goal shall be ranked higher.
- For projects with identical ranking scores and identical planned goal
scores, the project that address the highest priority hazards shall be
ranked higher.
- For projects with identical ranking scores, identical planned goal scores,
and identical hazard scores; the project that benefits the greater number
of citizens shall be ranked higher.
- For projects with identical ranking scores, identical planned goal scores,
identical hazard scores, and identical number of citizens benefited; the
project that has the highest benefit cost ratio shall be scored higher.
LMS Steering Committee Meeting Minutes
October 27, 2006
LMS Projects Mitigating Hurricane Damage
ATTACHMENT B:
Project
Agency IDProject Type ProjectCost
Fort Pierce Wind/Water Install storm shutters or hurricane glass on Fort $3,000,000
HousingRetrofitPierce Housing Authority Buildings (Fort Pierce High
Authority Rise Building and old Fort Pierce Hospital Building).
Both buildings provide housing to elderly and disabled
174Hurricane
citizens
Fort PierceEmergency Four-wheel drive Risk/Threat Assessment, Search $184,200
Responseand Rescue vehicles – Acquire 6 4-wheel drive
vehicles for Police Department for risk/threat
158Hurricane
assessment, search and rescue and ability to bring
supplies and personnel to flooded or damaged areas
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Fort PierceShelterDesign Community Center at Avenue D & 29for use $4,000,000
159Hurricane
as a shelter
Indian River Wind/Water Marine Science Center Flood Protection – $150,000
Community RetrofitConstruction of waterproofing and stormwater removal
Collegemeasures to prevent flooding of college building on
133Hurricane
South Hutchinson Island
Port St. LucieWind/Water Recreation Building Upgrades – Retrofit current Information not
Retrofitbuildings in parks to current codes (garages, doors) available
87Hurricane
Port St. LucieWind/Water Vital Records Protection Information not
Retrofitavailable
89Hurricane
Port St. LucieWind/Water Employee Hurricane Shutters – Coordinate loans for Information not
Retrofitthe acquisition of hurricane shutters for city available
employees’ personal homes
93Hurricane
Port St. Lucie PlanningPost Disaster Redevelopment Plan $250,000
81Hurricane
Port St. LucieWind/Water Public Works Facility – Construct a new Public Works $3,500,000
RetrofitFacility to Cat. 5 standards
101Hurricane
Port St. LucieWind/Water Reverse Osmosis Plant shuttering $250,000
Retrofit
157Hurricane
Port St. Lucie Wind/Water Shuttering of Utilities Administration Building $330,000
Retrofit
Hurricane
St. Lucie EducationProvide windstorm damage mitigation and hurricane $400,000
County preparedness educational programming to the
Cooperativecommunity and also to deliver information/resources
177Hurricane
Extensionregarding building codes, wind-load design, and wind
Serviceresistant technology to the building/construction
industry.
St. Lucie Emergency Acquisition of two Heavy Rescue Vehicles: Acquire $380,000
County Fire Responseand equip two heavy rescue vehicles
59Hurricane
District
St. Lucie Wind/Water Replace roofs at the Central Station, $375,500
County Fire RetrofitSCBA/Maintenance Shop, Purchasing/Auditorium and
162Hurricane
District Stations 2 through 12 to meet most stringent wind
code.
St. Lucie Wind/Water Replace Bay Doors at the Maintenance Shop, Central $172,800
County Fire RetrofitStation and Stations 2 thru 12 with doors meeting
163Hurricane
District most stringent wind code
St. Lucie Wind/Water Replace existing aluminum soffetts at the Central $89,320
RetrofitStation, SCBA/Maintenance Shop,
County Fire
District Purchasing/Auditorium, Stations 2 thru 12 and
164Hurricane
Stations 14 and 15 with lathe and stucco type to
prevent catastrophic structure failure
St. Lucie Emergency Purchase and equip an outreach van To be added
County Responselater
109Hurricane
Department of
Health
St. Lucie Shelter Structural Improvements to School Shelters – $180,000
County School Installing shutters on designated windows, prewiring
6Hurricane
Boardfor generators and construction of enclosures to
protect generators from high winds and debris
St. Lucie Wind/Water Shutter Retrofit Project in two parts – 1. Installation of $3,700,000
County School Retrofitelectric generator-powered shutters on 5 cafeterias
Board165Hurricanethroughout the County, to use cafeterias as shelters
and to protect interior contents of county owned
facilities. 2. Installation of manual al
St. Lucie Emergency Enhancement to Sheriff’s Office Emergency $17,000,000
County ResponseCommand Center – Including, but not limited to:
Sheriff’s Office additional telephone line/jacks, dedicated computer,
wall mounted map, fans, secure satellite dishes, wall
140Hurricane
mounted television, ceiling mounted power point
projector
St. Lucie Emergency Camp – The administration bldg. is used as a “camp” $99,030
County Responseas defined by ICS. Includes, but is not limited to:
141Hurricane
Sheriff’s Office connecting existing generator to lift station; installing
stainless double sink and additional kitchen appliance
circuits; constructing a 1000 square
St. Lucie Emergency Roadside Message Board Systems – One vehicle $70,000
County Responsecapable of towing 4,000 pound trailer. Two trailers
Sheriff’s Office equipped with solar energy powered electronic
144Hurricane
message boards that can be transported to incident
scenes to provide curfew evacuation or other
important information.
St. Lucie Emergency Six satellite phones to allow communications between $30,000
County Responsekey Sheriff’s Office Emergency
Sheriff’s Office 145Hurricanemanagers/commanders, when cellular and radio
communications are overwhelmed during a disaster or
major event.
St. Lucie Emergency EOC Base Station –Need base station radio installed $3,500
County Responseat EOC for Emergency Management usage.
146Hurricane
Sheriff’s Office
St. Lucie Emergency Emergency Responders Assistance Equipment – $7,000
County ResponseHitch, light trailer, equipment and supplies such as,
147Hurricane
Sheriff’s Office but not limited to, air compressor, nail gun, ladders,
supply of tarps, etc. to mitigate further damage to the
homes of first responders and 24/7 essential
St. Lucie Emergency Bi-Directional Amplifiers – Due to heavy construction $320,000
County Responseof school buildings, Sheriff and PSLPS officers cannot
Sheriff’s Office communicate effectively with cellular or 800 Mhz
149Hurricane
radios. Schools are used as shelters for hurricanes
and other disasters and are a potential terrorism
target.
St. Lucie Emergency Access Route Clearing Equipment – Hitch and light $10,000
County Responsetrailer equipped with items such as but not limited to
Sheriff’s Office 154Hurricanehand tools, chain saws, ropes and tackle, to enable
trained personnel to readily clear routes to critical
facilities and neighborhoods where limited
St. Lucie Emergency Purchase and equip an emergency communication $300,000
County Responsevehicle in order to provide continual broadcast on
16Hurricane
television during an emergency event
St. Lucie Emergency Design and build new County emergency operations $10,000,000
County Responsecenter to increase the capacity of the center and to
more strategically locate the center
114Hurricane
St. Lucie Emergency Construct safe spaces at Central Services Building $100,000
County Responseand Road/Bridge Department so that first responders
118Hurricane
will be safe during storm events
St. Lucie Roadways Roundabout Feasibility Study – South Indian River $500,000
County Drive at Midway Savannah, and Walton Roads – Fund
study to determine necessity for a roundabout to serve
as traffic control and bank stabilization and evacuation
47Hurricaneroute
St. Lucie Roadways Remove Australian pine and other woody invasive $1,000,000
County exotic plants along Highway A1A on South Hutchinson
Island and create a water barrier to prevent their
regeneration to reduce downed power lines and
126Hurricane
impeding of traffic on Highway A1A
St. Lucie Shelter School Shelter Retrofit – Retrofitting current school $25,000,000
County hurricane shelters with generators, hardening facilities,
increasing capacity
57Hurricane
St. Lucie Shelter Special Needs Shelter – Design and construct an $13,000,000
County additional Special Needs Shelter for the citizens of St.
60Hurricane
Lucie County
St. Lucie Shelter Pet/Small Animal Shelter – Design and construct a $1,500,000
County pet/small animal shelter
84Hurricane
St. Lucie Wind/Water Redesign EOC Building – Redesign existing St. Lucie $3,000,000
County RetrofitCounty Emergency Operations Center to provide more
secure environment for County computer and
44Hurricane
technology operations and to continue housing 911
operations
St. Lucie Wind/Water Install storm shutters or hurricane glass on County $1,500,000
County Retrofitbuildings, including: Historic Fort Pierce Post Office,
Gardner House, Oxbow Environmental Center,
119Hurricane
Administration Building, Platts Creek, Walton Scrub,
Rassmussen House, Walton Community Center,
Sheriff
St. Lucie Wind/Water Replace garage doors at County buildings (Airport, $250,000
County RetrofitSolid Waste, Central Services, Road and Bridge) with
120Hurricane
doors constructed to Miami-Dade building standards
St. Lucie Wind/Water Install floating docks at Black Pearl Boat Ramp $100,000
County Retrofit
124Hurricane
St. Lucie Wind/Water Improve ability of Bear Point Fishing Pier to withstand $100,000
County 125HurricaneRetrofithigh tides and storm surge by reconstructing it with
Rigidex instead of wood
St. Luce Wind/Water Replace shutters on Dept. of Health building on
Hurricane
County RetrofitAvenue c
$50,000
St. Lucie Planning National Register Properties Damage Assessment – Information not
VillageAssess the exposure to damage by any type of available
disaster for properties located within the Village’s
76Hurricane
Historic District
St. Lucie Planning Comprehensive Emergency Management Plan – Information not
VillageComplete a study to determine the appropriate available
process to handle emergency management in the
Village
77Hurricane
St. Lucie Planning Comprehensive Plan – Review and prepare revisions $25,000
Villageto the Village’s Comprehensive Plan
83Hurricane
Town of St. Wind/Water Install storm shutters on St. Lucie Village School $20,503
170Hurricane
Lucie VillageRetrofit
Town of St. Wind/Water Install storm shutters on Town of St. Lucie Village $10,560
171Hurricane
Lucie VillageRetrofitTown Hall
Treasure Wind/Water Convert and strengthen existing building into shelter $1,000,000
CoastRetrofitfor the homeless
Homeless
155Hurricane
Services
Council