HomeMy WebLinkAboutMinutes 07-23-2009
St. Lucie County Unified Local Mitigation Strategy
(LMS)
Steering Committee Meeting
Conference Room 3
July 23, 2009
Agenda
1. Minutes of 6/17/09 Meeting
2. Attendance Policy: During the May 25, 2007 LMS Steering Committee Meeting a
discussion was held regarding voting privileges for committee members. After the
discussion; a motion was made, seconded and passed that a member organization will
lose its voting privilege if it has three consecutive unexcused absences. The
Committee also voted that a member organization may have its voting privileges
reinstated if it attends two consecutive meetings after losing its voting privileges.
Suggestion:
It is suggested that the LMS Steering Committee discuss, consider and
vote to adopt an attendance policy for inclusion in the 2009 LMS update.
3. Quorum and Approval of Motions: At the 9/28/2007 LMS Steering Committee meeting,
a motion was passed which stipulated that a quorum shall consist of nine (9) members
and that a motion shall be approved by a majority of members present at a meeting, but
Suggestion:
at least by nine (9) votes in favor of the motion. It is recommended the
Committee approve this policy for inclusion in the 2009 LMS update.
4. It was recommended in prior meetings that the LMS Steering Committee membership
be updated for inclusion in the 2009 LMS update. It was also recommended the LMS
Steering Committee membership support the 17 Emergency Support Functions (ESF).
The following is a list of the ESF and possible support organizations for each.
1. ESF 1 Transportation
- St. Lucie County School District
- St. Lucie Transportation Planning Organization
- St. Lucie County Council on Aging
2. ESF 2 Communications
- St. Lucie County Public Safety
- St. Lucie County Sheriff’s Office
- St. Lucie County Fire District
3. ESF 3 Public Works and Engineering
- Fort Pierce
- Port St. Lucie
- St. Lucie Village
- St. Lucie County
- South Florida Water Management District
- North St. Lucie and Fort Pierce Farms Water Control Districts (serving
as one member)
4. ESF 4 Firefighting
- St. Lucie County Fire District
- Florida Division of Forestry
5. ESF 5 Information and Planning
- St. Lucie County Public Safety
- Treasure Coast Regional Planning Council
- St. Lucie County Extension – University of Florida
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6. ESF 6 Mass Care
- American Red Cross
- Fort Pierce Housing Authority
7. ESF 7 Resource Management
- St. Lucie County Public Safety
- INTACT
8. ESF 8 Public Health
- St. Lucie County Department of Health
9. ESF 9 Search and Rescue
- St. Lucie County Fire District
- St. Lucie County Sheriff’s Office
10. ESF 10 Hazardous Materials
- St. Lucie County Fire District
11. ESF 11 Food and Water
- American Red Cross
- St. Lucie County Council on Aging
- INTACT
12. ESF 12 Energy and Utility Services
- Florida Power and Light
- Fort Pierce Utilities Authority
13. ESF 13 Military Support
- ?
14. ESF 14 Public Information
- St. Lucie County Public Safety
- WQCS
15. ESF 15 Volunteers and Donations
- INTACT
- St. Lucie County Council on Aging
16. ESF 16 Law Enforcement
- St. Lucie County Sheriff’s Office
17. ESF 17 Animal Care
- St. Lucie County Agricultural Extension – University of Florida
The above would provide the following Steering Committee members:
1. Fort Pierce
2. Port St. Lucie
3. St. Lucie Village
4. St. Lucie County
5. St. Lucie County School District
6. St. Lucie Transportation Planning Organization
7. South Florida Water Management District
8. North St. Lucie River and Fort Pierce Farms Water Control Districts
(serving as one)
9. St. Lucie County Fire District
10. St. Lucie County Sheriff’s Office
11. St. Lucie County Department of Health
12. Florida Division of Forestry
13. St. Lucie County Public Safety
14. Treasure Coast Regional Planning Council
15. American Red Cross
16. Fort Pierce Housing Authority
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17. St. Lucie County Council on Aging
18. Florida Power & Light
19. Fort Pierce Utilities Authority
20. WQCS
21. INTACT
22. St. Lucie County Extension – University of Florida
23. St. Lucie County Council on Aging
Please note St. Lucie West Services District (SLWSD) has requested to serve on the
Steering Committee. SLWSD has contributed positively to the committee during
recent meetings, has demonstrated consistent attendance and would be reliable in
meeting quorum. However, having SLWSD serve on the Committee would provide
residents of SLW with dual representation since SLW is part of Port St. Lucie.
Suggestion:
It is recommended the Committee discuss and vote on membership of
the LMS Steering Committee.
5. Review Changes to Current Identified Hazards: During the June 17, 2009 LMS
Steering Committee Meeting, it was suggested by the LMS intern that the committee
reconsider and possibly remove some of the hazards identified in the current LMS.
After discussion regarding this suggestion, the LMS chairperson created an ad hoc
subcommittee to further consider this issue. The LMS intern met individually with
several committee members to reorganize and reconsider several of the identified
Suggestion:
hazards in the current plan. It is suggested the committee review,
consider and vote regarding changes outlined in the attached document #1
regarding the reorganization of hazards identified in the LMS.
6 Definition of Critical Facilities and Distinction between Primary and Secondary
Facilities: In light of item #8 on the Project Proposal Form #3, several discussions
have been held regarding the formal definition of the term “critical facility” and
whether or not specific proposed projects meet the criteria to be considered a
critical facility. During the April 25, 2008 meeting of the LMS Steering Committee; a
motion was made, seconded and passed regarding the definition of the term “critical
facility” (Please see attached document #2). During the June 17, 2009 LMS
Steering Committee Meeting, it became apparent that some committee members
wanted a tiered method regarding the ranking of specific critical facilities projects.
Suggestion:
It is suggested that the committee further divide critical facilities into
“primary critical facilities” and “secondary critical facilities” and change the project
scoring for item #8 accordingly. Please see attached document #2 for more
information regarding the proposed changes.
7. Given that the project scoring system has been changed, it is recommended that
changing the tie break rules be considered. Current tie break rules are the
following: “For projects with identical ranking scores that address different hazards,
the project that addresses the highest priority hazard shall be ranked higher. For
instance, if a tornado project and a hazardous materials accident project received
identical ranking scores, the tornado project would be ranked higher because it’s
overall hazard priority is higher than hazardous materials accidents. For projects
with identical ranking scores that address the same hazards, the benefit cost ratio
Suggestion:
will be used to break the tie.” It is recommended the Committee
consider the following proposed changes to tie break rules.
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a. For projects with identical ranking scores, the project with the higher score
on Consistency with LMS Goals (Scoring Factor 1) shall be ranked higher.
b. For projects with identical ranking scores and identical scores on
Consistency with LMS Goals, the project with the higher score on
Consistency with Disaster Impact (Scoring Factor 2) shall be ranked higher.
c. For projects with identical ranking scores and identical scores on
Consistency with LMS Goals and Consistency with Disaster Impact, the
project that benefits the greater number of citizens shall be ranked higher.
d. For projects with identical ranking scores, identical scores on Consistency
with LMS Goals and Consistency with Disaster Impact , and identical
number of citizens benefited; the project that has the highest benefit cost
ratio shall be scored higher.
8. The current LMS Plan stipulates the Chair and Vice Chair will not have regular
voting authority, but will have tie-breaking voting authority when such occasion
arises. Because of difficulties in obtaining quorum, it is recommended this policy be
reconsidered.
9. The current LMS Plan stipulates that, in regard to the Chair and Vice Chair,
one representative shall be from one of the local governments, and one shall be
from a non-governmental organization. It is recommended this policy be
reconsidered.
10. Other Business
11. Announcements
12. Adjournment
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Document #1: Proposed Re-Organization of Hazards Identified for the 2009
St. Lucie County LMS Update
Original List of Identified Hazards:
Natural Hazards
1. Floods
2. Hurricanes/Tropical Storms
3. Tornadoes
4. Severe Thunderstorms
5. Lightning
6. Wildland/Urban Interface Zone
7. Muck Fires
8. Extreme Temperatures
9. Erosion
10. Drought
11. Seismic Hazards
12. Agricultural Pests and Disease
13. Epidemics
Technological Hazards
1. Radiological Accidents
2. Power Failures (Outages)
3. Hazardous Materials Accidents
4. Transportation System Accidents
5. Wellfield Contaminations
6. Communications Failures
7. Military Ordinance
Societal Hazards
1. Terrorism and Sabotage
2. Civil Disturbance
3. Immigration Crises
4. Societal Alienation
5. Substance Abuse
6. Economic Collapse
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Re-Organized List of Hazards Identified
1. Floods
2. Hurricanes/Tropical Storms
3. Tornadoes
4. Severe Thunderstorms + Lightning
5. Wildland/Urban Interface Zones + Muck Fires
6. Extreme Temperatures
7. Erosion
8. Drought
9. Seismic Hazards
10. Agricultural Pests and Disease
11. Epidemics
12. Technological Hazards: All of the following within one hazard assessment –
Radiological Accidents; Power Failures (Outages); Hazardous Materials Accidents;
Transportation System Accidents; Wellfield Contaminations; Communications
Failures; Military Ordinance
13. Societal Hazards: All of the following within one hazard assessment – Terrorism and
Sabotage; Civil Disturbance; Immigration Crises
Hazards completely removed from list: Societal Alienation; Substance Abuse; Economic
Collapse
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Document #2: Definitions for Critical Facility, Primary Critical Facility and Secondary
Critical Facility
Critical Facilities:
comprise all public and private facilities deemed by a community to be
essential for the delivery of vital services, protection of special populations and the provision
of other services of importance for that community. Critical facilities include, hospitals;
emergency operation centers; medical facilities, nursing homes, assisted living facilities; key
grocery stores; fuel dispensing stations; newspaper facilities; radio broadcasting facilities;
Florida Division of Forestry offices; fire stations; law enforcement offices; schools; shelters;
government offices; funeral homes; power generating plants; water treatment plants; waste
water treatment plants; major water, stormwater, flood, and water control structures;
airports; railways; port facilities; roads classified as evacuation routes; and others as
identified by the LMS Steering Committee
Primary Critical Facilities
: facilities that are critical to the immediate support of life and
public safety. Primary critical facilities include, emergency operations centers (EOCs);
hospitals; emergency shelters; other major medical care facilities; nursing home and
assisted living facilities; communications (radio broadcasting) facilities; fire stations; law
enforcement offices; Division of Forestry Offices; roads classified as evacuation routes;
major fuel dispensing stations; power generating plants; water treatment plants; wastewater
treatment plants and major water, stormwater, flood, and water control structures.
Secondary Critical Facilities
: facilities that will be critical for community recovery and the
restoration of services. Secondary critical facilities include, key grocery stores; son-shelter
schools; universities; minor fuel dispensing facilities; newspaper and mail delivery facilities;
government offices; funeral homes; airports; railways; port facilities; minor utilities facilities
(power transmission lines, potable water mains, wastewater lines, sewage lift stations, etc.);
minor water, stormwater, flood, and water control structures; and any other facility as
identified by the LMS Steering Committee.
Proposed Changes to Scoring System:
Currently, the scoring system awards a total of 12
points (3 x a weight of 4) for projects that involve a critical facility and 0 points (0 x a weight
Suggestion:
of 12) for projects that do not. It is suggested that, should the steering
committee accept the proposed differentiation of “primary” and “secondary” critical facilities,
the scoring system be augmented to award a total of 8 points (2 x a weight of 4) for projects
that involve a primary critical facility, 4 points (1 x a weight of 4) for projects that involve a
secondary critical facility and 0 points for those projects that do not involve any type of
critical facility.
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St. Lucie County Unified Local Mitigation Strategy
(LMS)
Steering Committee Meeting
July 23, 2009 at 9:30AM
Attendees (Members):
Larry Nadeau, Chair
Bill Thiess, Vice Chair
Bill Hoeffner, Coordinator
Roberta Breene, St. Lucie County
Bo Hutchinson, St. Lucie Village
Christa Razem, Fort Pierce
James Moses, St. Lucie County Health Dept.
Alane Sisilli, Port St. Lucie
Clayton Vorreyer, Port St. Lucie
Karla Lenfesty, University of Florida IFAS
Stefanie Myers, INTACT
Tom Daly, St. Lucie County Public Safety
Terence Gadson, Florida Division of Forestry
Wayne Fuzzard, Fort Pierce Housing Authority
Kristin Fecko, North St. Lucie River Water Control District
David Thompson, St. Lucie County Sheriff’s Office
Gary Perdew, St. Lucie County Fire District
Heather Wiley, American Red Cross
Attendees (Non-Members):
Ryan Sweeney, Florida State University Intern
Suzanne Antonetti, Recording Secretary
Bill Hayden, St. Lucie West Services District
John Imperato, St. Lucie West Services District
Harvey Cutler, St. Lucie West Services District
Fifteen of twenty-four LMS Steering Committee organizations were present. A quorum was
therefore present.
Meeting Announcement:
An email was sent to known members of the Steering
Committee and to recent past meeting attendees. Public notice was given through an ad
in the St. Lucie News Tribune and through posting at the Press Table in the St. Lucie
County Administration Building. The agenda was posted on the Board of County
Commissioners’ calendar on the St. Lucie County website.
Location:
The meeting was conducted in Conference Room 3 the St. Lucie County
Administration Building.
10. Minutes of 6/17/2009 Meeting:
Mr. Hoeffner informed the committee he was not able
to prepare the minutes of the 6/17/2009 meeting in time for this meeting. The minutes
will be presented at the next meeting.
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July 23, 2009
Page 2 of 5
11. Attendance Policy:
During the May 25, 2007 LMS Steering Committee Meeting, a
discussion was held regarding voting privileges for committee members. At that
meeting, a motion was passed that a member organization will lose its voting privilege if
it has three consecutive unexcused absences. The Committee also voted that a
member organization may have its voting privileges reinstated if it attends two
consecutive meetings after losing its voting privileges. The Committee was asked by Mr.
Hoeffner to consider and adopt an attendance policy for inclusion in the 2009 LMS
update. After discussion, a motion was made by Stephanie Myers and seconded by
Roberta Breene that a member organization will lose its voting privilege if it has three
consecutive absences, but a member organization may have its voting privileges
reinstated if it attends two consecutive meetings after losing its voting privileges. The
word “unexcused” was removed from the previously approved policy. The motion was
approved unanimously.
12. Quorum and Approval of Motions:
At the 9/28/2007 LMS Steering Committee
meeting, a motion was passed which stipulated that a quorum shall consist of nine (9)
members and that a motion shall be approved by a majority of members present at a
meeting, but at least by nine (9) votes in favor of the motion. The Committee was asked
by Mr. Hoeffner to discuss and approve a quorum and motion approval policy for
inclusion in the 2009 LMS update. After discussion, a motion was made by Roberta
Breene and seconded by Alane Sisilli that a quorum shall consist of nine (9) members
and that a motion shall be approved by a majority of members present at a meeting, but
at least by nine (9) votes in favor of the motion. The motion was approved unanimously.
13. LMS Steering Committee Membership:
Mr. Hoeffner presented a proposal that the
LMS Steering Committee members include the following:
1.
Fort Pierce
2.
Port St. Lucie
3.
St. Lucie Village
4.
St. Lucie County
5.
St. Lucie County School District
6.
St. Lucie Transportation Planning Organization
7.
South Florida Water Management District
8.
North St. Lucie River and Fort Pierce Farms Water Control Districts (serving as one)
9.
St. Lucie County Fire District
10.
St. Lucie County Sheriff’s Office
11.
St. Lucie County Department of Health
12.
Florida Division of Forestry
13.
St. Lucie County Public Safety
14.
Treasure Coast Regional Planning Council
15.
American Red Cross
16.
Fort Pierce Housing Authority
17.
St. Lucie County Council on Aging
18.
Florida Power & Light
19.
Fort Pierce Utilities Authority
20.
WQCS
21.
INTACT
22.
St. Lucie County Extension – University of Florida
Mr. Hoeffner also noted that St. Lucie West Services District (SLWSD) has submitted a
written request to serve on the Committee. He additionally noted that the proposed 22
members did
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July 23, 2009
Page 3 of 5
address all17 ESF functions except Military Support. Discussion addressed what
precedent might be established by allowing SLWSD to serve on the Committee.
Discussion also questioned why FPUA was included on the Committee, but not utilities
from other jurisdictions. A motion was made by Jim Moses and seconded by Stefanie
Myers to table the issue to the next meeting. The motion was approved by a vote of 13-
2.
5. Changes To Hazards:
It was recommended by Ryan Sweeney that hazards listed in
the LMS Plan be reduced to the following:
1. Floods
2. Hurricanes/Tropical Storms
3. Tornadoes
4. Severe Thunderstorms + Lightning
5. Wildland/Urban Interface Zones (Wildfires) + Muck Fires
6. Extreme Temperatures
7. Erosion
8. Drought
9. Seismic Hazards
10. Agricultural Pests and Disease
11. Epidemics
12. Technological Hazards: All of the following within one hazard assessment –
Radiological Accidents; Power Failures (Outages); Hazardous Materials
Accidents; Transportation System Accidents; Wellfield Contaminations;
Communications Failures; Military Ordinance
13. Societal Hazards: All of the following within one hazard assessment –
Terrorism and Sabotage; Civil Disturbance; Immigration Crises
Hazards removed from list: Societal Alienation; Substance Abuse; Economic
Collapse
A motion was made by David Thompson and seconded by Bo Hutchinson to approve
the list of hazards. The motion was approved unanimously.
6. Definition of Critical Facilities and Distinction Between Primary and Secondary
Facilities:
Ryan Sweeney proposed definitions of Critical Facility, Primary Critical
Facilities, and Secondary Critical facilities. He additionally recommended a change
to the section of the project scoring which addresses critical facilities. After
discussion, a motion was made by Stefanie Myers and seconded by Tom Daly that
the following definitions be adopted and that the project scoring be changed as
indicated below to reflect the differentiation between primary and secondary critical
facilities. The motion was approved unanimously.
Critical Facilities:
Critical facilitiescomprise all public and private facilities
deemed by a community to be essential for the delivery of vital services,
protection of special populations and the provision of other services of
importance for that community.
Primary Critical Facilities
: Primary critical facilities are defined as facilities
that are critical to the immediate support of life and public safety. Primary
critical facilities include the following:
Emergency operations centers (EOCs);
Hospitals;
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July 23, 2009
Page 4 of 5
Emergency shelters;
Major medical care facilities;
Nursing homes;
Assisted living facilities;
Communications (radio broadcasting) facilities;
Fire stations;
Law enforcement offices;
Division of Forestry offices;
Roads classified as evacuation routes;
Airports;
Major fuel dispensing stations;
Power generating plants and support facilities;
Water treatment plants;
Wastewater treatment plants;
Major water, wastewater, stormwater, flood and water control structures;
Electrical substations;
Pumping facilities;
Re-pump facilities;
Water and wastewater tanks; and
Any other facility as identified by the LMS Steering Committee.
Secondary Critical Facilities
: Secondary critical facilities are defined as
facilities that will be critical for community recovery and the restoration of
services. Secondary critical facilities include the following:
Key grocery stores;
Non-shelter schools;
Universities;
Minor fuel dispensing facilities;
Newspaper and mail delivery facilities;
Government offices;
Funeral homes;
Railways;
Port Facilities;
Minor water, wastewater, stormwater, flood and water control structures;
Minor utilities facilities; and
Any other facility as identified by the LMS Steering Committee.
Proposed Changes to Scoring System:
The scoring system will be
changed to award a total of 8 points (2 x a weight of 4) for projects that
involve a primary critical facility, 4 points (1 x a weight of 4) for projects that
involve a secondary critical facility and 0 points for those projects that do not
involve any type of critical facility.
7. Change in Tie-Break Rules:
Given the changes in project scoring the Committee
has adopted, Mr. Hoeffner recommended the tie break rules be changed to be
consistent with the
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July 23, 2009
Page 5 of 5
new project scoring procedures. The proposed changes to the tie-break rules were
the following:
a. For projects with identical ranking scores, the project with the higher score on
Consistency with LMS Goals (Scoring Factor 1) shall be ranked higher.
b. For projects with identical ranking scores and identical scores on Consistency
with LMS Goals, the project with the higher score on Consistency with
Disaster Impact (Scoring Factor 2) shall be ranked higher.
c. For projects with identical ranking scores and identical scores on Consistency
with LMS Goals and Consistency with Disaster Impact, the project that
benefits the greater number of citizens shall be ranked higher.
d. For projects with identical ranking scores, identical scores on Consistency
with LMS Goals and Consistency with Disaster Impact , and identical number
of citizens benefited; the project that has the highest benefit cost ratio shall
be scored higher.
A motion was made by Stefanie Myers and seconded by Karla Lenfesty to adopt the
proposed tie- break changes. The motion was approved unanimously.
8. Voting Rights of Chair and Vice-Chair:
Mr. Hoeffner noted the current LMS Plan
stipulates the Chair and Vice Chair will not have regular voting authority, but will
have tie-breaking voting authority when such occasion arises. He recommended the
Committee reconsider this policy. After discussion, a motion was made by David
Thompson and seconded by Bo Hutchinson that the Chair and Vice-Chair shall have
voting rights. The motion was approved unanimously.
9. Chair and Vice-Chair:
Mr. Hoeffner noted the current LMS Plan stipulates that, in
regard to the Chair and Vice Chair, one representative shall be from one of the local
governments, and one shall be from a non-governmental organization. He
recommended the Committee reconsider this policy. After discussion, a motion was
made by Stefanie Myers and seconded by Jim Moses that the policy be changed to
state that either the Chair or Vice-Chair shall be from one of the local governments
(St. Lucie County, Fort Pierce, Port St. Lucie, or St. Lucie Village). The motion was
passed unanimously.
10. Other Business:
A motion was made by David Thompson and seconded by Jim
Moses that Mr. Hoeffner draft a letter to the Division of Emergency Management and
Florida State University commending Ryan Sweeney for his professional work on
revising the LMS Plan. The motion was approved unanimously.
11.Announcements:
Stefanie Myers noted the 2010 Pre-Disaster Mitigation Grant
Program has been announced. Applications will be accepted through 12/4/09.
12. Adjournment:
A motion was made, seconded and approved unanimously to
adjourn. The meeting adjourned at 11:35 AM.
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