HomeMy WebLinkAboutSpecial Meeting 04/12/2011
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ITEM NO. III
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DATE: 04/12/11
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a . ~ . AGENDA REQUEST REGULAR (X)
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PUBLIC HEARING ( )
LEG. ( )
QUASI-JD ( )
CONSENT ( )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Debra Brisson
SUBMITTED BY: Parks, Recreation & Facilities Director
SUBJECT: Approval of Resolution 11-081 -(Old) Clerk of Court Building
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of Resolution No. 11-081 declaring the completion of interior
renovation of the (Old) Clerk of Court building to be an emergency,
authorizing the expedited solicitation of competitive bids, authorizing the
waiving of the bid process for the direct purchase of materials and direct hire
of subcontractor, and authorizing the County Administrator to execute a Work
Authorization to Edlund, Drittenbas, Binkley, Architects and Associates, P.A
for design and construction administration of the project as outlined in the
agenda memorandum.
COMMISSION ACTION: CONCURRENCE:
~j; APPROVED ( ) DENIED
( ) OTHER
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Coordination/Siqnatures
OMB Director f ,~p/~A,
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County Attorney ( X) r ~ Budget Analyst ( X) ~
. Daniel Mclntyre ~ ari Gouin
Patty Marston
Originating Dept. ( X ) Purchasing ( )
Debra Brisson Melissa Simberlund
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' ' ' ' MEMORANDUM
TO: Board of County Commissioners
FROM: Debra Brisson, Director
DATE: April 12, 2011
SUBJECT: Approval of Resolution 11-081 - Old Clerk of Court Building
ITEM NO. III - Regular Agenda
Backqround:
In September of 2004, during Hurricanes Frances and Jeanne, the (Old) Clerk of the Court building
experienced significant water intrusion primarily through the windows. Damage was so extensive
that all four (4) floors of the building had to be gutted. One hundred and thirty eight employees were
relocated to other offices. Following an onsite evaluation, FEMA developed a scope of work which
recognized the extensive damages, but allocated only $404,398 for the renovations. Staff notified
FEMA that the allocated $404,398 was not sufficient to complete renovations and that additional
funding would be required, per FEMA regulations. Over the past 5 plus years, staff has continually
requested project time extensions while waiting for FEMA to officially respond to the County's request
for a change in the scope of work to more accurately delineate the required renovations and
subsequent increase in funding.
In January of 2007, due to the pressing need for court space and despite the limited scope of work
approved by FEMA, the County decided to proceed with renovation of the 1 St and 2"d floors of the
(Old) Clerk of Court building. Funding for the $5.9+ Million project came from the following:
• 316 - County Capital $3,006,944
• 001 - FEMA / Insurance $1,886,177
• 001 - General Fund $ 804,137
• 170 - Court Facilities $ 221,508
• 315 - County Capital $ 6,475
In May of 2009, renovations of the 1St and 2"d floors, including holding cells, Law Library, Sheriff's
Civil Services offices and the Jury selection room were completed.
Last month, County officials discussed the (Old) Clerk of Court building with FEMA officials.
As a result, on March 30t" the County received an email from Peg Kemler, Public Assistance
Coordinator for SLC, Florida Division of Emergency Management, advising the County of the
following:
• FEMA will issue a revised PW (Project Worksheet) soon. .
o The PW's scope of work will delineate total project expenses of $9,425,789 for all 4
floors of the (Old) Clerk of Court building.
o The PW will commit FEMA and the State to fund $97.5% of the total project costs
for renovating all 4 floors of the (Old) Clerk of Court building not paid for by
insurance.