HomeMy WebLinkAboutMay 24, 2011~.
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ITEM NO. III
AGENDA REQUEST
DATE: 05/24/11
REGULAR (X)
PUBLIC HEARING ( )
LEG. ( )
QUASI-JD ( )
CONSENT ( )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY!
Debra Brisson +/l~
SUBMITTED BY: Parks, Recreation and Facilities Director
SUBJECT: Bid Protest -Bid #11-023 -Renovation of Floors 3 & 4 of the Old Clerk of Court
Building
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval to deny the bid protest and uphold the decision to award Bid #11-
023 -Renovation of Floors 3 & 4 of the Old Clerk of Court Building to Paul Jacquin
& Sons, Inc. as previously approved by the Board on May 17, 2011.
COMMISSION ACTION: CONCURRENCE:
(>C) APPROVED ( ) DENIED
( ) OTHER
approved 4.0
'Comm. Mowery Absent)
County Attorney (X)
Daniel Mclntyr
Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
OMB Director
e Purchasing
(X) `~~
Marie Gouin
Desiree Cimino
Originating Dept.. (X)
De ra Brisson
MEMORANDUM
TO: Board of County Commissioners ~~~
C ~, .
FROM: Marie Gouin, Management and Budget Director ~,
Debra Brisson, Parks, Recreation and Facilities Director
Cc; Faye Outlaw, County Administrator
DATE: May 24,2011
SUBJECT: Bid Protest, Notice of Appeal, Demand for Administrative Review for Bid No. 11-
023 -Project: Renovation of Floors 3 & 4 of the Old Clerk of Courts Building
Background:
In September 2004, during Hurricanes Frances and Jeanne, the (Old) Clerk of Court building
experienced significant water intrusion primarily through the windows. Damage was so extensive that
all four (4) floors of the building had to be gutted. Working in conjunction with FEMA, in January
2007, the County proceeded with renovation of the 1St and 2"d floors of the building. In May 2009,
renovations of the 1St and 2"d floor were completed.
In March 2011, the Federal Emergency Management Agency (FEMA) stated that it would reimburse
St. Lucie County for the cost of completion of interior renovations to floors one (1), two (2), three (3)
and four (4) of the Old Clerk of Court Building, less any insurance reimbursement, if the County
completes the reconstruction of floors three (3) and four (4) by December 31, 2011. On April 12,
2011, the Board approved Resolution 11-081, declaring this project an emergency and authorizing the
expedited solicitation of bids.
On April 17, 2011, an Invitation to Bid was issued for Bid No. 11-023 -Renovation of Floors 3 & 4 of
the Old Clerk of Court Building. Bids were due on May 10, .2011. Paul Jacquin & Sons, Inc.
(hereinafter referred to as "Jacquin") of Ft. Pierce was the lowest bidder at $1,980,000.00. Compass
Construction (hereinafter referred to as "Compass") of Okeechobee was the second lowest bidder at
$1,996,044.00 (a difference of $16,044.00 from the low bidder). David Brooks Enterprises, Inc.
(hereinafter referred to as "Brooks") of Palm Beach Gardens was the third lowest bidder at
$2,190,500.00 (a difference of $210,500.00 from the low bidder).
On Tuesday, May 17, 2011, the Board of County Commissioners approved award to Jacquin
conditioned on Jacquin executing the county contract form, as sent out to all bidders in Addendum #3,
within the time required by the bid and without modification and should Jacquin refuse to execute the
county contract form without modification, the Board approved award to the next responsible
responsive bidder (Exhibit "A").