HomeMy WebLinkAbout8-21-2012 Signed AgendasAGENDA REQUEST
ITEM NO. W
DATE: August 21, 2012
REGULAR[ )
PUBLIC HEARING [ )
CONSENT[x]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Katherine Barbieri
Assistant County Attorney
SUBJECT: Assignment of The LPA Group, Inc. Contract to Michael Baker Jr., Inc.
BACKGROUND: See attached memorandum CA 12-0792
PREVIOUS ACTION:
CONCLUSION: Staff recommendsthe Board approve the assignment of The LPAGroup, Inc. contract
to Michael Baker Jr., Inc. and sign the agreement as prepared by the County
Attorney's Office.
APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0
Review and Approvals
[X] County Attorney: e
Daniel S. McIntyre
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Barbieri, Assistant County Attorney
C.A. NO: 12-0792
DATE: August 21, 2012
SUBJECT: Assignment of The LPA Group, Inc. Contract to Michael Baker Jr., Inc.
BACKGROUND:
The County has the following contract with The LPA Group, Inc.:
C07-04-213 Professional Engineering Services
On July 2, 2012, the County Attorney's office received a letter from Michael Baker Jr., Inc.
informingthem that Michael Baker Corporation had acquired The LPA Group, Inc. and their name
change from LPA to Michael Baker Jr., Inc. became effective on July 1, 2012.
RECOMMENDATION/CONCLUSION:
Staff recommends that the Board approve the assignment of The LPA Group, Inc. to
Michael Baker Jr., Inc. and sign the agreement as prepared by the County Attorney's office.
Respectfully submitted,
KB/cb Katherine Barbieri
Encl. Assistant County Attorney
1:\CB H DrNe\AgendaMemo-KPAPA Assignmentwpd
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT.): County Attorney
SUBJECT: Revocable License Agreement
Dustin Hawkins
5407 Paleo Pines Circle
Holiday Pines
BACKGROUND: See an attached Memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
ITEM NO: VI-B.;�
DATE August 21, 2012
REGULAR [ ]
PUBLIC HEARING
Leg. [ ] Quasi -JD [ ]
CONSENT [X]
PRESENTED BY:
JoAnn Riley
Property Acquisition Manager
RECOMMENDATION: Staff recommends that the Board approve the Revocable License
Agreement, authorize the Chairman to sign the Revocable License
Agreement and direct Mr. Hawkins to record the Revocable License
Agreement in the Public Records of St. Lucie County, Florida.
COMMISSION ACTION: CONCURRENCE:
[AAPPROVED [ ] DENIED
[ ] OTHER
Approved 5-0
[x] County Attorney:A-
Daniel McIntyre
[ ] Originating Dept:
JoAnn Riley
Review and Approvals
[x] Road and Bridg
Don Pauley
[x] Engineering: �VuY
Mike Powley
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
[x] Public Works
Don est
[xj County Surveyor: A/
Ron Harris
AGENDA REQUEST ITEM NO. VI-B-3
DATE: B-21-12
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [x]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY (DEPT): County Attorney Mark Godwin
Criminal Justice Coordinator
SUBJECT:
Funding request for a Case Manager for Mental Health Court. Mental Health Court (MHC)
hears cases that are both misdemeanors and felonies. The goal of Mental Health Court is to
provide services along with resources for mentally ill defendants involved in the criminal justice
community.
BACKGROUND:
Case Manager is a key position in diverting the mentally ill from the County Jail into community
resources via the Mental Health Court. This position helps defendants with mental health
evaluations, doctor appointments, along with continual contact with this specialized group of
defendants. This position also helps the mentally ill defendants solve their day-to-day issues.
Please see attached Memorandum CA No. 12-0797.
FUNDS AVAIL:
Account String 107-2360-534000-200 (other contractual services)
PREVIOUS ACTION:
The Board has funded this position since 2007 for the same amount.
RECOMMENDATION:
Staff recommends the Board deem New Horizons as the provider in accordance with F.S.
287(2)(f)(7), and enter into a contract with New Horizons of the Treasure Coast, Inc. for staffing
the Case Manager position that works in the Mental Health Court, and authorize the chairman to
sign the contract.
COMMISSION ACTION:
[)C] APPROVED [ ] DENIED
[ ] OTHER:
Approved 5.0
[X] County Attorney: %'x (r 6-n
Dan McIntyre
H�� o
CONCURRENCE:
Faye W. Outlaw, MPA, ICMA-CA
County Admi istrator
Review and Approvals
[x] Management & Budget: [
Marie Gouin, Director
CONTRACT
THIS CONTRACT, made this day of August, 2012, between ST. LUCIE COUNTY, a
political subdivision of the State of Florida, hereinafter called the "COUNTY", and NEW HORIZONS
OF THE TREASURE COAST, Inc. a Florida nonprofit corporation, their successors, executors,
administrators, and.assigns hereinafter called the "CONTRACTOR".
WITNESSETH:
WHEREAS, the County desires to retain the services of the Contractor to provide services
and support to defendants with mental health and/or co-occurring issues who would otherwise be
incarcerated in the St. Lucie County Jail through St. Lucie County's mental health court; and
WHEREAS, the Contractor desires to provide the County with such clinical services.
NOW, THEREFORE, :in consideration of their mutual promises made herein, and for other
good and valuable consideration, receipt of which is hereby acknowledged by each party, the parties
intending to be legally bound, hereby agree as follows:
1. PURPOSE
That Contractor agrees with County, for the consideration herein mentioned, at his, its or
their own proper cost and expense to.furnish the labor necessary to carry out the clinical portion of
this Contract in the manner and to the full extent as set forth in the Contract Documents and to the
satisfaction of the duly authorized representatives of St. Lucie County, who shall have at all times full
opportunity to inspect the materials to be furnished and the Work to be done under this Contract.
GENERAL DESCRIPTION OF WORK
It is agreed that the services provided under this Contract shall be done by a professional as a
mental health court manager to assist with Mental Health Court more specifically as set forth in the
position description attached hereto and made a part hereof. Any conflict between the terms and
conditions of the position desciption attached and the terms and conditions of this Contract, shall be
interpreted in favor of this Contract.
AGENDA REQUEST ITEM NO. VI-B-4
DATE: 08/21/12
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT [XI
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY (DEPT): County Attorney Mark Godwin
Criminal Justice Coordinator
SUBJECT: Approve a Fifth Amended Agreement between St. Lucie County
and Satellite Tracking of People, LLC (S.T.O.P.). In lieu of
incarceration, this company provides Global Position Satellite
(G.P.S.) electronic monitoring technology, enabling the County
Pretrial Program to track criminal defendants and offenders via
satellite.
BACKGROUND: Please see attached Memorandum CA No. 12-0798
FUNDS AVAIL: Funds for this contractor are designated in 'other contractual
services' account: 107-2360-534000-200. It should be noted that
the daily costs have been reduced from $8.00 per day in FY 09, to
$6.00 per day in FY 10, to $5.00 per day in FY 11, and now to
$4.50 per day in FY 12. In FY13 the daily costs remain at $4.50
per day.
PREVIOUS ACTION: On May 22, 2007, the Board approved the contractor S.T.O.P. to
monitor criminal defendants through the County Pretrial Release
Program. S.T.O. P. currently continues to provide public safety for
individuals placed on GPS by the court system.
RECOMMENDATION:
COMMISSION ACTION:
[�C] APPROVED [ ] DENIED
[ ] OTHER:
Approved 5.0
Staff recommends the Board approve the Fifth Amendment to the
June 22, 2007 Agreement.
[X] County Attorney: 'tom 09- ^
Dan McIntyre
CONCURRENCE:
Faye W. Outlaw, MPA ICMA-CA
County Administrat
Review and Approvals
[x] Management & Budget:
Marie Gouin, Director
County Attorney
MEMORAND UM12-0798
TO: Board of County Commissioners
THROUGH: Daniel S. McIntyre, County Attorney
FROM: Mark J. Godwin, Criminal Justice Coordinator
DATE: August 21, 2012
SUBJECT: Approve a Fifth Amended Agreement between St. Lucie County and Satellite
Tracking of People, LLC (S.T.O.P.)
ITEM NO. VI B 4
Background:
Since June 2007, the County has contracted with Satellite Tracking of People, LLC (S.T.O.P.) for the
electronic monitoring of criminal defendants and offenders. The County Pretrial Release Program has
been satisfied with the services of S.T.O.P. resulting in positive judicial decisions for the program.
The judiciary is also satisfied with the results that GPS provides.
In June 2009, S.T.O.P. agreed to a price reduction, which resulted in a $102,000.00 savings. In
budget year (FY 10/11) another $27,000.00 saving was achieved by reducing the contracted amount
to $5.00 per day per defendant. In FY 11/12 was again reduced to $4.50 per day resulting in an
additional savings of $18,250.00. The proposed Fifth Amendment would continue the same daily rate
of $4.50 per day per defendant and extend the Agreement through September 30, 2013.
Recommendation:
Staff recommends the Board approve the Fifth Amendment to the June 22, 2007 Agreement.
ITEM NO. VI-B-5
DATE: 08/21 /12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED 13
Mark J. Godwin
SUBMITTED BY: County Attorney/Criminal Justice Div. Criminal Justice Coor ator
SUBJECT: Adopt Resolution No. 12-144 to award the 2012-2013 Alcohol and Other Drug
Abuse Treatment Fund Grant to the St. Lucie County Drug Screening Lab
pursuant to Section 893.165F.S.
BACKGROUND: Please see CA Memo 12-0807. The St. Lucie County Drug Lab qualifies as an
alcohol and drug abuse prevention, treatment and or education program in
accordance to Section 893.165, Florida Statutes and St. Lucie Code and Complied
Laws Section 1-7-23.
FUNDS AVAILABLE: 109-8110-591107-800 Transfer to Fine & Forfeiture
PREVIOUS ACTION: In 2007 the Board awarded the Lab appx. $48,000.00 in drug abuse trust fund
dollars. In 2008 the Board awarded the Lab $14,300.00 in drug abuse trust fund
dollars. In 2009 the Board awarded the Lab $63,000.00 in drug abuse trust fund
dollars. In 2010 the Board awarded the Lab $30,000.00 in drug abuse trust fund
dollars. In 2011 the Board awarded the Lab $30,000 in drug abuse trust fund
dollars.
RECOMMENDATION: Staff recommends that the Board adopt Resolution No. 12-144 and award the
2012-2013 funds collected from the Alcohol and Other Drug Abuse trust fund to
the St. Lucie County Drug Screening Lab. Once approved, the FY12/13 budget will
be revised to reflect this annual allocation.
COMMISSION ACTION:
(mil APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
County Attorney (X)
'>�f t�' o s-m
Danile S. McIntyre
CONCURRENCE:
Faye W. Outlaw, MPA, ICMA-CA
County Administrator
OMB Director (X) n
Budget Analyst
Marie ouin
Robert O'Sullivan
CiriLl(lYTOF ...
• • -
F -7 0 ::R I. D iA -�<<
MEMORANDU M12-0807
TO: Board of County Commissioners
THROUGH: Daniel S. McIntyre, County Attorney
FROM: Mark J. Godwin, Criminal Justice Coordinator \
DATE: August 21, 2012
SUBJECT: Adopt Resolution No. 12-144 to award the 2012-2013 Alcohol and Other Drug
Abuse Trust Fund to the St. Lucie County Drug Screening Lab
ITEM NO. Consent / VI-B-5
Background:
On March 18, 2008, the Board approved the implementation and opening of the St. Lucie County
Drug Screening Lab. The Lab opened on July 1, 2008, and currently averages over 500 individual
tests per week.
The Judiciary supports the SLC Lab, and feels the lab is vital program in substance abuse detection
of defendants. Furthermore, successful completion and management of defendants participating in
Mental Health and Drug Court is paramount to successful programs and specialty courts.
In 2009, Judge Cox stated "Many graduates have admitted that drug testing was the biggest
deterrent to relapse. As a felony judge, I was much more confident in allowing someone to be
released from the jail, knowing that they would be drug tested and if they used drugs, their bonds or
ROR were immediately revoked by the pretrial services dept. Many of the litigants are on SSI/SSD
and are unable to pay the full testing fees. Drug addiction requires random and frequent testing to
serve as a true deterrent, which can be costly to many, although the frequency decreases once
they are involved in treatment and meetings. Without continued drug testing in SLC, our jail
population will expand quickly'.
Once awarded, the funds from the Alcohol and Other Drug Abuse Trust Fund would be used to help
offset the cost of the indigent drug screening.
Recommendation:
Staff recommends that the Board adopt Resolution No. 12-144 and award the 2012/2013 funds
collected from the Alcohol and Other Drug Abuse Treatment Fund to the St. Lucie County Drug
Screening Lab. Due to economic conditions the funds for FY 12/13 are only estimated to
be $30,000.00 which is the same amount that was awarded last year.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT): County Attorney
ITEM NO. VI-B.6
DATE: August 212012
REGULAR[ ]
PUBLIC HEARING [ ]
CONSENT[x]
PRESENTED BY:
Heather Young
Assistant County Attorney
SUBJECT: St. Lucie County International Airport - Consent to Sublease
Agreement between Fort Pierce FBO, LLC and Silver Passage, Inc., a
Nevada Company
BACKGROUND: See C.A. No. 12-0857
RECOMMENDATION: Staff recommends the Board of County Commissioners consent to
the proposed sublease agreement between Fort Pierce FBO, LLC and
Silver Passage, Inc., a Nevada Company, and authorize the Chairman
to sign the Consent of Master Ground Lessor.
COMMISSION ACTION:
jf} APPROVED [ ] DENIED
[ ] OTHER:
Approved 5.0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Review and Approvals
[X] County Attorney:
Daniel S. McIntyre
[X] Airport: &
Todd Cox
Originating Department:
Mark Satterlee
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Heather Young, Assistant County Attorney
C.A. NO: 12-0857
DATE: August 21, 2012
SUBJECT: St. Lucie County International Airport - Consent to Sublease Agreement
between Fort Pierce FBO, LLC and Silver Passage, Inc., a Nevada Company
BACKGROUND:
Pursuant to the terms of its fixed base operator ("FBO") lease agreement, Fort Pierce FBO,
LLC has requested the County's consent to a proposed sublease agreement with Silver Passage,
Inc., a Nevada Company for a three thousand six hundred (3,600) square feet hangar located at
2958 Curtis King Blvd. The hangar will be used for and occupied solely for aircraft painting,
storage, general office, administrative and related uses. The sublease provides for an initial five
yearterm subject to renewal fortwo (2) additional five (5) year periods. The sublease is expressly
subordinate to the FBO lease.
RECOMMENDATION/CONCLUSION:
Staff recommends the Board of County Commissioners consent to the proposed sublease
agreement between Fort Pierce FBO, LLC and Silver Passage, Inc., a Nevada Company, and
authorize the Chairman to sign the Consent of Master Ground Lessor.
Respectfully submitted,
HY/cb Heather Young
Attachment Assistant County Attorney
is\CB H Drive\AgendaMemo-HY-SIIverPassage.wpd
Copy to: County Administrator
Planning & Development Services Director
Airport Manager
AGENDA REQUEST
•
•
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTEDBY(DEPT): County Attorney
ITEM NO. VI-B.7
DATE: August 21, 2012
REGULAR []
PUBLIC HEARING []
CONSENT [XX]
PRESENTED BY:
Daniel S. McIntyre
County Attorney
SUBJECT: Resolution No. 12-025 - Amending the Schedule of fees to Cover
the Costs of Technical and Administrative Activities
BACKGROUND: See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that the Board adopt Resolution 12-025 and
authorize the Chairman to sign the Resolution.
COMMISSION ACTION: CONCURRENCE:
[ ] APPROVED [ ] DENIED
OTHER:
PULLED Faye W. Outlaw, MPA
County Administrator, ICMA=CM
/Q� Review and Approvals
County Attorney: �� " Management & Budget Purchasing:
Daniel S. McIntyre
Originating Dept. Planning & Dev. Svcs County Eng.:
Mark Satterlee
Finance: (Check for copy only, if applicable)
Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Daniel S. McIntyre, County Attorney
C.A. NO.: 12-0919
DATE: August 10, 2012
SUBJECT: Resolution No. 12-025 - Amending the Schedule of Fees to Cover the
Costs of Technical and Administrative Activities
BACKGROUND:
On August 1, 1990, the Board enacted the St. Lucie County Land Development Code (LDC)
to further implement the Comprehensive Plan for the County which calls for the regulation of land
development activities. Section 125.01, Florida Statutes, and the LDC authorize this Board to
establish a schedule of fees in order to cover the costs of technical and administrative activities
required pursuant to the LDC. Section 11.12.00 of the LDC calls for the establishment of a schedule
of fees bythe Board of County Commissioners by resolution. The Board last amended the schedule
of fees for technical and administrative activities under the LDC in 2008 pursuant to Resolution No.
08-060. Attached to this Resolution is a copy of draft Resolution No. 12-025 which, if adopted,
would amend the schedule of fees for technical and administrative activities under the LDC.
RECOMMENDATION:
Staff recommends thatthe Board adopt Resolution No.12-025 and authorize the Chairman
to sign the Resolution.
Daniel S.
County P
DSM/caf
Attachment
subm
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT.): County Attorney
SUBJECT: Revocable License Agreement
Casimer and Judith Kogut
4100 Lookout Court
BACKGROUND: See an attached Memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
ITEM NO.VI-B.8
DATE: August 21, 2012
REGULAR[]
PUBLIC HEARING
Leg. [ ] Quasi -JD [ ]
CONSENT [x]
PRESENTED BY:
JoAnn Riley
Property Acquisition Manager
RECOMMENDATION: Staff recommends that the Board approve the Revocable License
Agreement, authorize the Chairman to sign the Revocable License
Agreement and direct Mr. & Mrs. Kogut to record the Revocable License
Agreement in the Public Records of St. Lucie County, Florida.
COMMISSION ACTION:
]APPROVED [ ] DENIED
[ ] OTHER
Approved 5.0
[x] County Attorney:k
Daniel McIntyre
[ ] Originating Dept:_
JoAnn Riley
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Review and Approvals
[x] Road and Bridge_
,Don Pauley
[x] Engineering: v
Mike owley
[x] Public Works(
Don Vest
AGENDA REQUEST ITEM NO. VI-B-9
DATE: August 21, 2012
REGULAR[ ]
PUBLIC HEARING []
CONSENT[X]
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED �Y:
SUBMITTED BY (DEPT): County Attorney Mark Godwin \`Vhv'� /`�
Criminal Justice Coordinator
SUBJECT: Request to have the Board approve an Interagency Agreement
with the Florida Department of Juvenile Justice for the operations
of the Juvenile Assessment Center for FY 12/13
BACKGROUND: Please see attached Memorandum CA No. 12-0887
FUNDS AVAIL: 107-6291-549925-6001 (miscellaneous costs - JAC)
PREVIOUS ACTION: In October 26, 2010, the Board approved the Department of
Juvenile Justice to operate the Juvenile Assessment Center.
RECOMMENDATION: Staff recommends the Board approve the Interagency Agreement
with the Department of Juvenile Justice (D.J.J.) for the operation
of the JAC Center for FY 12/13. Since D.J.J. is a department of
State Government, this Agreement can be approved without a
RFP.
COMMISSION ACTION: CONCURRENCE:
KAPPROVED [ ] DENIED
[ ]OTHER:
Faye W. Outlaw, MPA ICMA-CA
Approved 5-0 County Administrator
Review and Approvals
[X] County Attorney:- Psi [x] Management & Budget:
Dan McIntyre Marie Gouin, Director
R�aL' '1=''-� Sophia Holt, Analyst
a
County Attorney
MEMORANDU M12-0877
TO: Board of County Commissioners
THROUGH: Daniel S. McIntyre, County Attorney
FROM: Mark J. Godwin, Criminal Justice Coordinator
DATE: August 21, 2012
SUBJECT: Request to renew the Interagency Agreement with the Department of Juvenile
Justice for the operation of the Juvenile Assessment Center
ITEM NO. Consent / VI-B-9
Background:
In 2005, St. Lucie County funded the Juvenile Assessment Center (J.A.C.) as an eighteen -month
pilot project. In 2007, the Board again funded the J.A.C., with two thirds of the funding being
provided by the Cities of Fort Pierce and Port Saint Lucie along with court fine contributions.
The J.A.C. is a 24-hour central receiving, booking program serving juveniles throughout St. Lucie
County. After taking juveniles to the JAC, Law Enforcement Officers can return to assigned duties
within approximately 15 minutes, thereby saving an average of three (3) hours per juvenile case.
Prior to the JAC, officers had to take the children to the jail for booking. The jail is not currently able
to accommodate juveniles. Once the juvenile arrives at the J.A.C., they are electronically
fingerprinted and photographed. The juveniles then are screened to determine if they are going to
be placed in the detention center.
On April 27, 2010, the Board terminated the contract with the vendor who operated the JAC. The
Fort Pierce Police Department was unable to make contributions to the JAC fund, additionally a
dramatic reduction in court fines also contributed to the funding shortfall.
In May and October of 2010, the Board approved interagency agreements with the Department of
Juvenile Justice (DJJ), and they provided staff for the booking, screening, fingerprinting and
photographing of juveniles.
Recommendation:
Staff recommends that the Board approve the Interagency Agreement with the Department of
Juvenile Justice (D.J.J.) for the operation of the JAC Center for FY 12/13. Since D.J.J. is a
department of State Government, this agreement can be approved without a RFP.
AGENDA.REOUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY (DEPT.): County Attorney
SUBJECT: Revocable License Agreement
FGS Group
Angle Road
BACKGROUND: See an attached Memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
ITEM NO. VI-B.10
DATE: August 21, 2012
REGULAR [ ]
PUBLIC HEARING
Leg. [ ] Quasi -JD[ ]
CONSENT [x]
PRESENTED BY:
JoAnn Riley
Property Acquisition Manager
RECOMMENDATION: Staff recommends that the Board approve the Revocable License
Agreement, authorize the Chairman to sign the Revocable License
Agreement and instruct FGS Group to record the Revocable License
Agreement in the Public Records of St. Lucie County, Florida.
COMMISSION ACTION: CONCURRENCE:
[ APPROVED [ ] DENIED —
[ ] OTHER
Faye W. Outlaw, MPA
Approved 5.0 County Administrator, ICMA-CM
[x] County Attorney: q1
Daniel McIntyre
[ ] Originating Dept:
JoAnn Riley
Review and Approvals
[x] Road and Bridge
ti11
Don Pauley
Mik
[x] Engineering: i—
owley
[x] Public Work
Don est
ITEM NO. VI-C
DATE: 08/21/12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY
Jack T. Southard
SUBMITTED BY: Public Safety & Communications Public Safety & C . )irector
SUBJECT: Radiological Emegency Preparedness Agreement with Florida Power & Light
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 160-25501256M2570-XXXXXX-200 - Radiological
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval of the Radiological Emergency Preparedness Agreement with
Florida Power & Light and St. Lucie County and authorization for the Chairman to
sign documents as approved by the County Attorney.
COMMISSION ACTION:
{�) APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Coordination/Signatures /
County Attorney ( ) OMB Director
k �o Budget Analyst
Dan McIntyre Patty Marston
kk�&3 " Y o'3 Marie Gouin
Originating Dept. ( )
(Name)
ERD ( )
(Name)
AGENDA REQUEST
ITEM NO. VI-D1
DATE: 08/21/12
REGULAR
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Britton De Witt
SUBMITTED BY: Planning and Development Services Senior Planner
Planning Division
SUBJECT: Request to Advertise — Future Land Use Map Amendments and Concurrent
Rezonings
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See agenda memorandum.
RECOMMENDATION: Board approval to advertise for a series of amendments as outlined in the agenda
memorandum.
COMMISSION ACTION: CONCURRENCE:
Qc) APPROVED ( ) DENIED
( ) OTHER I -----�
Approved 5.0 Faye W. Outlaw, MPA
pp County Administrator, ICMA-CM
COO RD I NATI O N/SIGNATURES
County Attorney (X)
Daniel S. McIntyre
County Engineer ( )
Michael Powley
Originating Dept. ( X )
Mark Satterlee
County Surveyor ( )
Ron Harris
ERD ( )
OMB ( )
Karen Smith
Marie Gouin
Planning and Development
Services Department
Planning Division
J,1_:9171Eel MAZ,11411Sril
TO: Board of County Commissioners
THROUGH: Mark Satterlee, AICP, Planning & Development Services Direct
Kara Wood, Planning Manager q,
FROM: Britton De Witt, Senior Planner /2—
DATE: August 21, 2012 P
SUBJECT: Request to Advertise — Future Land Use Map Amendments and Concurrent Rezonings
ITEM NO. VI-D1
BACKGROUND:
On December 7, 2004, the Board of County Commissioners adopted Resolution 04-210 approving
general amendments to the County's official zoning atlas to be consistent with recent changes to the
County's Future Land Use Map. After reviewing Resolution 04-210 in early 2006, staff discovered that
various private parcels were included in the action and rezoned to more intensive zoning classifications
without analysis or the standard public review and notice. In addition, it was also discovered that
Resolution 04-210 was never recorded and, therefore, never took effect. Because the Board rescinded
Resolution 04-210 on April 8, 2008 to eliminate these errors, staff is now proposing to submit new
amendments to address previous intentions of the Board. Because of the number of properties
affected, it has taken staff the last four years to gradually assemble all of the necessary documentation
to revisit the amendments.
Per Section 11.00.03 of the Land Development Code (LDC), a sign is required to be posted on
properties for zoning or Future Land Use amendments. However, this posting of notice is not required
by Florida Statutes, and according to the County's LDC, the lack of posting a sign notice does not
invalidate the amendment process. Given that the County is proposing to change the zoning, and in
some cases, the Future Land Use designation, of almost 7800 acres on 67 parcels of public property,
posting of a sign on each parcel would be prohibitive in terms of time and expense. In addition, some of
the effected parcels have no public access so posting a sign on the property would serve no practical
purpose. Past large-scale County amendments have been done without posting a sign notice on the
property, TVC being one example, so this massive public amendment process is proposed to follow
that precedent. Private parcels going through this process will not be exempt from the sign posting
requirement.
RECOMMENDATION:
Board approval to advertise for a series of amendments as outlined in this agenda memorandum.
ITEM NO.
I BYA 129
AGENDA REQUEST REGULAR
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Planning & Development Services
St. Lucie County International Airport
SUBJECT: Security Improvements Supplemental Grant
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A.
VI-D2
08/21/12
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
PRESENTED BY:
Todd A. Cox ()/1
Airport Manager
PREVIOUS ACTION: November 9, 2010 - Board approved Resolution No. 12-152 accepting the Florida
Department of Transportation (FDOT) Supplemental Joint Participation Agreement
(SJPA).
January 4, 2011 - Board approved Budget Resolution No. 11-025.
RECOMMENDATION: Board approval of Resolution No. 12-152 accepting FDOT SJPA in the amount of
$6,702 for the Security Improvements Project, and authorization for the Chairman
to sign documents as approved by the County Attorney.
COMMISSION ACTION:
(X} APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Coord ination/Sin natures
County Attorney ( ) OMB Director ( )u
2!k Budget Analyst ' C
Daniel S. McIntyre Marie Gouin
Heather Young Patty Marston
Purchasing ( )
Originating Dept. ( )
Desiree Cimino
Melissa Si erlund
Mark Satterlee
ERD ( )
Planning and Development
Services Department
Airport Division
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Mark Satterlee, AICP, Director,`
Planning & Development Services
FROM: Todd A. Cox, C.M., Airport ManagerL/
DATE: August 21, 2012
SUBJECT: Security Improvements Supplemental Grant
ITEM NO. VI-D2
Background:
The attached Supplemental Joint Participation Agreement (SJPA) amends an FDOT Joint
Participation Agreement (JPA) related to the Security Improvements project. This project was
approved under the FY 2010 Capital Improvement Program.
On March 26, 2012, a Notice -to -Proceed was issued to A Great Fence for the Security Fencing project
along Indrio Road. In June 2012, it was discovered that a portion of the fence alignment would have an
impact on a wetland located close to the alignment. This resulted in a change to the project scope in
which additional fence poles would need to be installed to accommodate the new alignment.
The Airport contacted FDOT to ask if additional grant dollars were available to cover the cost of the
$6,702 proposed change order. FDOT advised the Airport to contact them in July 2012 to see if a
supplement to the grant would be feasible.
In July 2012, FDOT advised the additional funding would be available to cover the cost of the change
order. The Supplemental Grant funding consists of a FDOT 80% match share of $5,362 and a local
20% match share of $1,340. Funds are available under the Airport's Local Match Account (140-4220-
563000-4804) with no impact to the General Fund.
Recommendation
Board approval of Resolution No. 12-152 accepting FDOT SJPA in the amount of $6,702 for the
Security Improvements Project, and authorization for the Chairman to sign documents as approved by
the County Attorney.
ITEM NO. VI-D3
DATE: 08/21/12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Planning & Development Services Todd A. Cox
St. Lucie County International Airport Airport Manager
SUBJECT: Budget Resolution No. 12-135 for Strategic Business Plan
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 140378-4220-531000-48021 — Professional Services (pending BOCC approval).
PREVIOUS ACTION: July 17, 2012 - Board approved Resolution No. 12-131 accepting the Florida
Department of Transportation (FDOT) Joint Participation Agreement.
RECOMMENDATION: Board approval of Budget Resolution No. 12-135 establishing the fund for the
Strategic Business, Marketing, and GIS Survey Plan, and authorization for the
Chairman to sign documents as approved by the County Attorney.
COMMISSION ACTION:
( APPROVED
( ) OTHER
Approved 5.0
County Attorney ( )
Purchasing ( )
CONCURRENCE:
( ) DENIED
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Coordination/Sip natures
OMB Director ( )
Budget Analyst I
Daniel S. McIntyre Marie Gouin
Heather Young Patty Marston
Desiree Cimino
Melissa Sim erlund
Originating Dept. ( )
Mark tterlee
ERD ( )
Planning and Development
Services Department
Airport Division
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Mark Satterlee, AICP, Director
Planning & Development Servic s
FROM: Todd A. Cox, C.M., Airport Manager
DATE: August 21, 2012
SUBJECT: Budget Resolution No. 12-135 for Strategic Business Plan
ITEM NO. VI-D3
Background:
This agenda request is for Board approval of the attached Budget Resolution establishing the project
funds for the Strategic Business, Marketing, and GIS Survey Plan.
In August 2011, the BOCC approved the Airport Master Plan Update which included a variety of
strategies to guide future capital development over the coming 20 years. Airport master plans typically
do not include a business approach to airport asset management, operations or marketing. The
proposed business and marketing plan is intended to fill this important gap not addressed in the master
plan update.
In July 2012, the Board accepted an FDOT grant to develop a Business and Marketing Plan to help
promote increased development at the Airport over the next 10 years. This development is intended to
complement the goals in the Master Plan as well as help foster long-term economic sustainability for
airport operations. Also included in the JPA are grant funds to develop an Airport Obstruction and
Airspace Analysis Survey along with an Air Traffic Control Line -of -Sight (LOS) study.
The funding for this project was originally approved by the Board under the FY 2012 Capital Budget
Plan and funds are available with no impact to the General Fund. The project funding consists of an
FDOT 80% match share of $400,000 and a local 20% match share of $100,000.
Recommendation
Board approval of Budget Resolution No. 12-135 establishing the fund for the Strategic Business,
Marketing, and GIS Survey Plan, and authorization for the Chairman to sign documents as approved by
the County Attorney.
AGENDA REQUEST
ITEM NO. VI-D4
DATE: 8/211/12
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY: Planning & Development Services Todd A. Cox (FI/
St. Lucie County International Airport Airport Manager
SUBJECT: Budget Resolution No. 12-153 for Wildlife Hazard Assessment
'P
BACKGROUND: She attached memorandum.
FUNDS AVAILABLE: 140139-4220-531000-4953 — Professional Services.
140378-4220-531000-4953 — Professional Services (pending BOCC approval).
PREVIOUS ACTION: July 17, 2012 — Board acceptance of FAA Grant Offer (Project Number 3-12-0023-
033-2012) and approval of Budget Resolution No. 12-134.
July 17, 2012 - Board approved Resolution No. 12-132 accepting the Florida
Department of Transportation (FDOT) Joint Participation Agreement.
RECOMMENDATION: Board approval of Budget Resolution No. 12-153 establishing the fund for the
Wildlife Hazard Assessment, and authorization for the Chairman to sign
documents as approved by the County Attorney.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
CONCURRENCE:
Approved 5.0 Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Coordination/Siq natures
County Attorney ( ) OMB Director
At
Budget Analyst
Dan el S. McIntyre Mahe Gouin
Heather Young Patty Marston
Purchasing ( ) ERD ( )
Desiree Cimino
Melissa Si berlund
Originating Dept. ( )
Mark Satterlee
TO: Board of County Com+f
THROUGH: Mark Satterlee, AICP, Der,
Planning & Developmeryvi
FROM: Todd A. Cox, C.M., Airp at
DATE: 8/21/2012
SUBJECT: Budget Resolution No. 16
ITEM NO. VI-D4
Backp�d-
This agenda request is for Board apprc
funds for the Wildlife Hazard Assessn-
Wildlife Hazard Management Program,
average of 75, 000 or more operations p
to initiate a 12-month wildlife hazard assi
with this new regulatory requirement.
nning and Development
Services Department
Airport Division
MEMORANDUM
for Wildlife Hazard Assessment
of the attached Budget Resolution establishing the project
& Management Plan. Per recent changes to the FAA's
oup 1 general aviation airports, categorized as having an
lear of which more than 100 are jet operations, are required
sment by the end of Fiscal Year 2013. This project complies
The funding for this project was originally approved by the Board under the FY 2012 Capital Budget
Plan and funds are available with no impact to the General Fund. Project funding consists of a FAA
90% match share of $123,342, a FDOT5% match share of $6,852 and a local 5% match share of
$6,852.
Recommendation
Board approval of Budget Resolution No. 12-153 establishing the fund for the Wildlife Hazard
Assessment, and authorization for the Chairman to sign documents as approved by the County
Attorney.
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
ITEM NO.
DATE:
AGENDA REQUEST REGULAR
BOARD OF COUNTY COM
Planning & Development Services
St. Lucie County International Airport
VI-D5
[IT&A0PA
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
PRESENTED BY:
Todd A. Cox .N/
Airport Manager
Professional Services —Wildlife Hazard Assessment & Management Plan
See attached memorandum.
140139-4220-531000-4953 — Professional Services.
140378-4220-531000-4953 — Professional Services — (pending BOCC approval).
PREVIOUS ACTION: July 17, 2012 — Board acceptance of FAA Grant Offer (Project Number 3-12-0023-
033-2012) and approval of Budget Resolution No. 12-134.
July 17, 2012 - Board approved Resolution No. 12-132 accepting the Florida
Department of Transportation (FDOT) Joint Participation Agreement.
RECOMMENDATION: Board approval of Michael Baker Corporation Work Authorization No. 48 for
professional services as outlined in the agenda memorandum, and authorization
for the Chairman to sign documents as approved by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
(�) APPROVED ( ) DENIED _
( ) OTHER
Approved 5.0 Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Coordination/Sip natures /
County Attorney ( ) OMB Director
Budget Analyst fr /
Daniel `S. McIntyre Marie Gouin
Heather Young Patty Marston
Purchasing ( ) ERD ( )
Desiree Cimino
Melissa Si erlund
Originating Dept. ( )
Mark atterlee
Planning and Development
Services Department
Airport Division
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Mark Satterlee, AICP, Director
Planning & Development Service
FROM: Todd A. Cox, C.M., Airport Manager a,/
DATE: August 21, 2012
SUBJECT: Professional Services —Wildlife Hazard Assessment & Management Plan
ITEM NO. VI-D5
Background:
This agenda request is for Board approval of Michael Baker Corporation Work Authorization No. 48 for
professional services related to the Wildlife Hazard Assessment & Management Plan project. Due to
recent changes in the Federal Aviation Administration's (FAA) Wildlife Hazard Management program,
an assessment must be completed by the end of FY2013. Additionally, the FAA requires that the
assessment must be conducted by a Qualified Airport Wildlife Biologist.
The Scope of Services provided by Michael Baker Corporation meets this regulatory requirement and
includes full time professional services for a lump sum amount of $137,046. The funding for this project
was originally approved by the Board under the FY 2012 Capital Budget Plan and funds are available
with no impact to the General Fund. Project funding consists of a FAA 90% match share of $123,342, a
FDOT 5% match share of $6,852 and a local 5% match share of $6,852.
Recommendation
Board approval of Michael Baker Corporation Work Authorization No. 48 for professional services as
outlined in the agenda memorandum, and authorization for the Chairman to sign documents as
approved by the County Attorney.
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIOI\
SUBMITTED BY: Planning & Development Services
St. Lucie County International Airport
ITEM NO. VI-D6
DATE: 08121 /12
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
PRESENTED BY:
Todd A. Cox el -
Airport Manager
SUBJECT: Terminal Renovation Project Change Order
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 140372-4220-562000-094600 — Buildings
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Change Order No. 4 for Building Management Systems, Inc., as
outlined in the agenda memorandum for the Terminal Renovation Project, and
authorization for the Chairman to sign documents as approved by the County
Attorney.
COMMISSION ACTION: CONCURRENCE:
(X) APPROVED ( ) DENIED
( ) OTHER Approved 5-0 5.0 Faye W. Outlaw, MPA
County Administrator
Coordination/Signatures
County Attorney ( ) OMB Director
Budget Analyst t
Daniel S. McIntyre Ma a Gouin
Heather Young Patty Marston
Purchasing ( ) ERD ( )
Desiree Cimino
Melissa Simberlund
Originating Dept. ( )
Mark Satterlee
Planning and Development
Services Department
Airport Division
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Mark Satterlee, AICP, Director,*
Planning & Development Services
FROM: Todd A. Cox, C.M., Airport Manager
DATE: August 21, 2012
SUBJECT: Terminal Renovation Project Change Order
ITEM NO. VI-D6
Background:
This agenda request is for Board approval of Change Order No. 4 which is linked to the Terminal
Renovation project at the Airport. On June 21, 2011, the Board awarded the construction project to
Building Management Systems, Inc., in the amount of $1,595,000 and the notice -to -proceed was
issued on August 15, 2011. Since the issuance of the notice to proceed, the following change order
requests have been approved:
Change Order No. 1 was approved in October 2011 which covered additional costs
($16,904.70) and added 51 construction days due to permitting delays related to the
temporary school portable installation.
Change Order No. 2 was approved in February 2012 which covered the costs ($27,039.39)
and added 41 construction days to the project due to the replacement of the building's original
HVAC system. This was required due to US Environmental Protection Agency rule changes
related to Freon usage in HVAC systems. Because of this change, the existing HVAC system
could not be retro-fitted to accommodate the new Freon requirements resulting in the
replacement of the system.
Change Order No. 3 was approved in April 2012 which covered the costs ($143,539.33) and
added 30 construction days to the project due to unforeseen conditions discovered during the
project and the addition of Customs & Border Protection (CBP) requirements related to
temporary use of the terminal.
This specific change order request includes additions and deletions to the project, upgrades to
specific maintenance -related items to ensure that impacts to County departments responsible for the
maintenance and upkeep of the terminal building are minimized, relocation of the airport security
server, and replacement of existing sidewalks that were not identified under the original project, and
requiring 42 additional days for completion. The specific change order items are detailed in
Attachment A of this agenda request.
AGENDA REQUEST
ITEM NO. VI-E
DATE: 08/21 /12
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY. -
Lee Ann Lower
SUBMITTED BY: Administration Assistant Coun Administrator
SUBJECT: Resolution 12-156, Advisory Board Operational Procedures
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Resolution 12-156 and the revised Advisory Board/Committee
Operational Procedures per Attachments A and B and authorization for the
Chairman to sign documents as approved by the County Attorney.
COMMISSION ACTION:
(�- APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
//Coordination/Signatures
(1A.County Attorney
Katherine Barbieri
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator
Administration
91APArOWT-31MUMMI
TO: Board of County Commissioners (BOCC)
THROUGH: Faye Outlaw, MPA, ICMA-CM
FROM: Lee Ann Lowery, Assistant County Administrat901-1
DATE: August 21, 2012
SUBJECT: Advisory Board Operational Procedures
ITEM NO. WE
Background
In 2009, due to significant staff reductions, the BOCC adopted new Operational Procedures for all
County non -quasi-judicial advisory boards and committees. Although these procedures have been
very helpful, staff is recommending updates to the operational procedures which include:
• Clarification of the duties of Ad hoc committees/boards and the requirement for Board direction or
approval of assignments and projects.
• Clarification of the 5-year review process and recommendations.
• Prohibition of informal meetings of advisory boards/committees.
• Clarification of procedure for excused absences by a board/committee member.
• Updates on the status and review dates of advisory boards/committees.
These changes will become effective with Board approval.
Recommendation
Board approval of Resolution 12-156 and the revised Advisory Board/Committee Operational
Procedures per Attachments A and B and authorization for the Chairman to sign documents as
approved by the County Attorney.
ITEM NO. VI-F1
— ,
DATE: 08/21/2012
`
'_
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Don Pauley'
SUBMITTED BY: Public Works — Road & Bridge Road & Bridge Manager
SUBJECT: Resolution No. 12-142 — Renaming Adopt -A -Highway Program
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Resolution No. 12-142 and authorization for the Chairman to
sign the Resolution.
COMMISSION ACTION:
(?C) APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Coordination/Signatures
(ke,�,County Attorney ( X) OMB Director
Budget Analyst
Dan McIntyre
Public Works. ( X ) ` Road & Bridge
Dnald B. West
(X)A
Marie Gouin
Sophia Holt
Don Pauley
Public Works Administration
_- Road & Bridge Division
s h MEMORANDUM
TO: Board of County Commissioners
FROM: Don Pauley, Road & Bridge Manage
DATE: August 21, 2012
SUBJECT: Resolution No. 12-142 — Renaming Adopt -A -Highway Program
ITEM NO. VI-F1
Background:
The State Legislature in Section 403.4131, Florida Statures, has encouraged the implementation
of an "Adopt -A -Highway Program" for the participation of local businesses and organizations in
specific highway litter removal, beautification and maintenance projects.
St. Lucie County implemented a similar "Adopt -A -Highway" program for roads owned and
maintained by St. Lucie County.
Attached is a copy of Resolution No. 12-142 which, if adopted, would amend St. Lucie County's
procedures for performing certain duties as well as renaming this program the "Adopt -A -Road
Program" for debris removal, beautification and maintenance on St. Lucie County roads.
Previous Action
May 24, 1994 - Board adopted Resolution No. 94-106 which established a County "Adopt -A -
Highway Program".
August 19, 2008 - Board adopted Resolution No. 08-116 which amended the "Adopt -A -Highway
Program" and which delegated the St. Lucie County Public Works Director the authority to
approve, sign and implement all "Adopt -A -Highway Agreements".
Recommendation
Board approval of Resolution No. 12-142 and authorization for the Chairman to sign the
Resolution.
ITEM NO
DATE:
AGENDA REQUEST REGULAR
VI-F2
8/21/2012
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Donald B. West �) _
SUBMITTED BY: Public Works Administration Public Works Dir for
SUBJECT: Bid No. 12-020 Taylor Creek Dredge Material Management Area
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 140369-4315-563000-094650 - Taylor Creek Permanent Spoil Site Construction
140353-4315-563000-46501 - Taylor Creek New spoil site
140361-4315-563000-46506 - Port of Fort Pierce Dredging
140370-4315-563000-4657 -Taylor Creek Dredging Phase 2
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION. Board approval of bid -award to the lowest responsive and responsiblebidderGuettter
Brothers Construction, Inc. in the amount of $1,867,487 for Taylor Creek Dredge Material
Management Area and authorization for the Chairman to sign documents as approved by
the County Attorney,
COMMISSION ACTION:
CONCURRENCE:
(� APPROVED ( ) DENIED
( ) OTHER -
Approved 4.0 Faye W. outlaw, MPA,
Comm. Hutchinson Abstained County Administrator, ICMA-CM
Coordination/Signatures
County Attorney (x) OMB Director (x)
Budget Analyst t i
Daniel McIntyre Mari Gouin
Originating Dept. ( x) 1 kA -
D nald West
ERD ( )
Karen Smith
Public Works Administration
MEMORANDUM
TO: Board of County Commissioners
FROM: Donald B. West, Public Works Director
DATE: August 21, 2012
SUBJECT: Bid No. 12-020 Taylor Creek Dredge Material Management Area
ITEM NO. VI-F2
Background:
On July 25, 2012 bids were received for Taylor Creek Dredge Material Management Area project. While
ninety (90) plan sets were provided to contractors, sixteen (16) bids were received. Guettler Brothers
Construction, Inc. was the low bidder in the amount of $1,697,715 (Attachment A).
We have four (4) Joint Participation Agreements (JPA's) with Florida Department of Transportation (FDOT)
for reimbursement of approximately $2 million. Budget resolutions to establish the FDOT grant funds in this
projectbuu get have -been completed: No federal funding is involved so Prevailing -Wage Rates do -not -apply
to this contract. Due to State requirements, the Local Preference Ordinance No. 09-005 and the
Apprenticeship Requirements have been excluded. It is our request to award the project to Guettler Brothers
Construction, Inc. for the construction of Spoil Site. The project budget will be established as follows:
Construction Contract $1,697,715
10% Contingency $ 169,772
Soil Testing $ 15,500
Construction Engineering Inspection (CEI) $ 155,180
TOTAL PROJECT BUDGET $2,038,167
Previous Action:
March 10, 2009 — Board approval of Budget Resolution No. 09-076, in the amount of $1,050,000 from Florida
Department of Transportation (FDOT) for Taylor Creek Restoration — Phase 2 Dredging.
June 2, 2009 — Board approval of Budget Resolution No. 09-169, in the amount of $227,000 from FDOT for
the Taylor Creek Restoration — Spoil Site Design and Permitting
October 20, 2009 — Board approval of Work Authorization No. 11 with Dredging and Marine Engineering,
LLC., for engineering design of Taylor Creek Restoration Dredging Phase 2.
February 9, 2010 — Board approval of Budget Resolution No. 10-053, in the amount of $760,000 from FDOT
for the Permanent Spoil Site Construction
May 25, 2010 — Board approval of Budget Resolution No. 10-152, in the amount $454,904 from FDOT for the
Taylor Creek Dredging Phase 2
Recommendation:
Board approval of bid award to the lowest responsive and responsible bidder Guettler Brothers Construction,
Inc. in the amount of $1,867,487 for Taylor Creek Dredge Material Management Area and authorization for
the Chairman to sign documents as approved by the County Attorney.
AGENDA REQUEST
ITEM NO. VI-F3
DATE: 8/21/12
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO:
BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Don WestW .
SUBMITTED BY:
'Alf
Public Works Public Works irecto
SUBJECT:
Bid Waiver and Sole Source Determination
BACKGROUND:
See attached memorandum.
FUNDS AVAILABLE:
401-3410-546000-300 Solid Waste/Equipment Maintenance
101002-4110-546000-400 Road & Bridge Maintenance/Equipment Maintenance
PREVIOUS ACTION: Since 2004, the Board approved a bid waiver and sole source for purchase of parts and
services for specific equipment
RECOMMENDATION: Board approval of bid waiver and sole source determination for the purchase of parts and
service as outlined in the agenda memorandum and authorization for the Chairman to
execute contracts as approved by the County Attorney.
COMMISSION ACTION: CONCURRENCE:
K) APPROVED ( ) DENIED
( ) OTHER
Faye W. Outlaw, MPA
Approved 5.0 County Administrator
Coordination/Signatures
Road & Bridge (X) OMB Director (X)
Budget Analyst
Don Pauley Marie Gouin
Solid Waste ( X)Purchasing (X)
Ron Roberts Desiree Ciminio
Public Works Department
MEMORANDUM
TO: Board of County Commissioners
FROM: Don West
Public Wor Di ctor
DATE: August 21, 2012
SUBJECT: Bid Waiver and Sole Source Determination
ITEM NO. VI-F3
Background:
The St. Lucie County Baling and Recycling Facility and the Road & Bridge Division own and operate
equipment from:
• Kelly Tractor for Caterpillar
• Flagler Equipment Company for Volvo and Samsung
• Trekker Tractor, LLC, for Case
• Everglades Equipment for John Deere,
• Sierra International Machinery, LLC, for the baler system
• Continental Biomass Industries, Inc for the grinder
• LUBO USA for the construction and demolition recycling system
• Menzi USA for the Menzi Muck
• Great Southern Equipment for Gradall
• Econolite Control Products for traffic signal equipment
• Nortrax for John Deere heavy equipment.
All of the parts for the equipment are only available from the licensed dealer of the respective
equipment. Per Section 8.1(a)(2); of the Purchasing Manual, if there is only a single source for goods or
service a waiver of formal sealed bids may be requested.
This request is for service contracts for maintenance, repairing, or servicing of existing equipment owned
by the County.
Recommendation:
Board approval of bid waiver and sole source determination for the purchase of parts and service as outlined
in this agenda memorandum and authorization for the Chairman to execute contracts as approved by the
County Attorney.
Revised DW:Ijr
Attachment A — Sole Source Forms with letters
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION:
AGENDA REQUEST
BOARD OF COUNTY COMMISSIONERS
Public Works — Solid Waste
Bid No. 12-034 — Disposal of Scrap Metal
See attached memorandum.
N/A
ITEM NO.
DATE:
REGULAR
PUBLIC HEARING
LEG.
QUASI -JD
CONSENT
PRESENTED BY:
Ron Roberts
Solid Waste Division Director
N/A
Board approval to reject all bids received for Bid No.12-034 - Disposal of Scrap Metal and
permission to re -advertise.
COMMISSION ACTION:
Q<j APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Coordination/Signatures
IIIL4 County Attorney (X) fG — /L OMB Director
Daniel S. McIntyre °'
Public Works ( X) o Purchasing
Director �N
on West
(X) M
Marie Gouin
(X)
Desiree Ciminio
Public Works Department
MEMORANDUM
TO: Board of County Commissioners
FROM: Ron Roberts
Solid Waste Division Director�(V
DATE: August 21, 2012
SUBJECT: Bid No. 12-034 — Disposal of Scrap Metal
ITEM NO. VI-F0
Background:
Purchasing advertised for bids for disposal of scrap metal from the Baling Facility on June 24th. Three bids
were received; 289 companies were notified and 11 bid documents were distributed
Bid No. 12-034 was bid using the American Metals Market No. 2 Bundle Price from Birmingham. Effective
August 27, 2012, that index will de -listed from the American Metals Market publication, therefore Solid
Waste is requesting that all bids be rejected and permission to re -advertise for the disposal of scrap metal be
granted.
Recommendation:
Board approval to reject all bids received for Bid #12-034 - Disposal of Scrap Metal and permission to re -advertise.
RR:dls
Attachment A — Bid Tabulation Sheet
TO:
SUBMITTED BY:
SUBJECT:
BACKGROUND:
FUNDS AVAILABLE:
PREVIOUS ACTION:
ITEM NO.
DATE:
AGENDA REQUEST REGULAR
BOARD OF COUNTY COMMISSIONERS
Public Works — Water Quality
VI-F5
08121 /12
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT
Bid No. 12-037, Enhanced Swale Maintenance
See attached memorandum.
(X )
PRESENTED BY:
Christopher Lestrange
Manager Gv
102001-3725-534000-300 Other Contractual Services
N/A
RECOMMENDATION: Board approval to award Bid No. 12-037, to the lowest responsive and responsible
bidder, Environmental Land Development, Incorporated of Ft. Pierce, and
authorization for the Chairman to sign documents as approved by the
County Attorney.
COMMISSION ACTION:
(X� APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
Coordi nation/Sian atu res
'd �sJ-.County Attorney ( X ) //-�
Dan McIntyre F`r
Purchasing. ( X )
Desiree Cimino
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
OMB Director ( X ) e
Budget Analyst ni 6kJ
Marie Gouin
Sophia Holt
Public Works ( X) o
Don Id B. West
Chris Lestrange
TO: Board of County Commissioners
FROM: Christopher Lestrange, Water Quality Manager
DATE: August 21, 2012
SUBJECT: Bid No. 12-037, Enhanced Swale Maintenance
ITEM NO. VI-F5
Background:
On July 25, 2012, submittals to Bid No. 12-037, Enhanced Swale Maintenance, were opened.
Six bids were received; 293 companies were notified and 24 bid documents were distributed.
Environmental Land Development, Incorporated of Ft. Pierce had the lowest bid based upon
comparison of the grand total of all unit prices listed in each bid on the attached bid tabulation
sheet. Bid No. 12-037 was bid in accordance with Local Preference Ordinance No. 09-005. The
Apprenticeship Program is not applicable for Bid No. 12-037
The purpose of this bid is for mechanical cleaning of roadside swales, ditches and culvert pipes
throughout the unincorporated area of St. Lucie County under the direction of the Water Quality
Division.
Recommendation
Board approval to award Bid No. 12-037 to the lowest responsive and responsible bidder,
Environmental Land Development, Incorporated of Ft. Pierce, and authorization for the Chairman
to sign documents as approved by the County Attorney.
CONSENT (X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Christopher Lestrange
SUBMITTED BY: Public Works — Water Quality Manager G°Z—
SUBJECT: Bid No. 12-038, Purchase of Concrete and Metal Culvert Pipe, Metal Bands with
Gaskets
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 102001-3725-553200-300 Road Materials
PREVIOUS ACTION: N/A
RECOMMENDATION: Board approval to award Bid No. 12-038, to the lowest responsive and responsible
bidder, Contech Engineered Solutions, LLC of Pinellas Park, and authorization for
the Chairman to sign documents as approved by the
County Attorney.
COMMISSION ACTION: CONCURRENCE:
( APPROVED
( ) DENIED
( ) OTHER
Faye W.
Outlaw, MPA
Approved 5.0
County Administrator, ICMA-CM
Coordination/Signatures
A' ,County Attorney ( X)
/
OMB Director
Budget Analyst
( X) r,
E`
w '"' x'.h'r `
Dan McIntyre
Marlb Gouin
Sophia Holt
Purchasing. ( X)
c
Public Works
( X) ft -
Desiree Cimino
Dcliald B. West
Chris Lestrange
Public Works o Water Quality
MEMORANDUM
TO: Board of County Commissioners
FROM: Christopher Lestrange, Water Quality Manager ez-,
DATE: August 21, 2012
SUBJECT: Bid No. 12-038, Purchase of Concrete and Metal Culvert Pipe, Metal Bands with
Gaskets
ITEM NO. VI-F6
Background:
On July 31, 2012, submittals to Bid No. 12-038, Purchase of Concrete and Metal Culvert Pipe,
Metal Bands with Gaskets, were opened. One bid was received; 99 companies were notified
and 14 bid documents were distributed. Contech Engineered Solutions, LLC of Pinellas Park,
FL with offices in Ft. Pierce was the sole and lowest responsive and responsible bidder formetal
culvert pipe, bands and gaskets as shown on the attached bid tabulation sheet. Bid No. 12-038
was bid in accordance with Local Preference Ordinance No. 09-005.
An addendum was issued to remove concrete pipe from this bid on July 10, 2012, leaving the
purpose of this bid to furnish and deliver metal culvert pipe, bands and gaskets for use on
various drainage projects.
Recommendation
Board approval to award Bid No. 12-038 to the lowest responsive and responsible bidder,
Contech Engineered Solutions, LLC of Pinellas Park, and authorization for the Chairman to sign
documents as approved by the County Attorney.
A
a
as i„k i51 rL 1
ITEM NO. VI-F7
DATE: 08/21/12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Donald Paule.
SUBMITTED BY: Public Works — Road & Bridge Manager
SUBJECT: Bid No. 12-023, Signal Maintenance and Master Construction Contract
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 101004-4109-553110-400
PREVIOUS ACTION: N/A
(X )
RECOMMENDATION: Board approval to award Bid N. 12-023, to the lowest responsive and responsible
bidder, The Signal Group Inc., and authorization for the Chairman to sign
documents as approved by County Attorney.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
Coord ination/Sig natures
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
'1i4, County Attorney ( X) OMB Director ( X )
Budget Analyst
Dan McIntyre
Purchasing ( X ) \ V Public Works ( )
Desiree Cimino
Mahe Gouin
Sophia Holt
—'-
onald B. West
Don Pauley
Public Works Administration
MEMORANDUM
TO: Board of County Commissioners
FROM: Don Pauley, Road & Bridge Manage
DATE: August 21, 2012
SUBJECT: Bid No. 12-023, Signal Maintenance and Master Construction Contract
ITEM NO. VI-F7
Background:
On July 25, 2012, submittals to Bid No. 12-023, Signal Maintenance and Master Construction
were opened. One submittal was received; 275 companies were notified and 17 documents
were distributed. Staff recommends awarding to the lowest responsive, responsible bidder, The
Signal Group, Inc., for the amount of $459,662.58. Bid No. 12-023 was bid in accordance with
Local Preference Ordinance No. 09-005.
This contract provides for the maintenance of all County maintained traffic signals, school
flashers, streetlights and the construction of new signal installations as required.
Recommendation
Board approval to award Bid N. 12-023 to the lowest responsive and responsible bidder, The
Signal Group, Inc., and authorization for the Chairman to sign documents as approved by
County Attorney.
e
ITEM NO.
DATE:
VI-G1
08/21/12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gouin {�/)
SUBMITTED BY: Office of Management & Budget/Purchasing Director I `
SUBJECT: Fixed Asset Inventory - Property Record Removal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove fixed assets, as listed on the attached Property
Disposition Forms from the capital asset inventory of various departments of St.
Lucie County Board of County Commissioners.
COMMISSION ACTION:
(yQ APPROVED () DENIED
() OTHER
Approved 5.0
Coordination/S ig natures
OMB
County Attorney (X) A/ Budget Analyst
Dan McIntyre
Purchasing ( X )
Sandra Mo ndo
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
(Name)
ITEM NO.
DATE:
VI-G2
08/21/12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie M. Gouin
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Fixed Asset Inventory -Property Record Removal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove the fixed assets, as listed on the attached Property
Disposition Form, from the capital asset inventory of the Court Administration.
COMMISSION ACTION: CONCURRENCE:
QCj APPROVED O DENIED
() OTHER
Faye W. Outlaw, MPA
Approved 5.0 County Administrator, ICMA-CM
Coordination/Signatures
/ OMB
County Attorney (X) Budget Analyst
Dan McIntyre
Purchasing ( X )
SaTfdra M, rando
(Name)
(Name)
ITEM NO. VI-G3
DATE: 08/21/12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY•�� 0
Marie M. Gouin
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Fixed Asset Inventory -Property Record Removal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove the fixed assets, as listed on the attached Property
Disposition Form, from the capital asset inventory of the Clerk of Circuit Court. .
COMMISSION ACTION: CONCURRENCE:
APPROVED O DENIED
O OTHER --- —'
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Approved 5.0
County Attorney (X)
Coordination/Sig natures
OMB
l Budget Analyst
Dan McIntyre
Purchasing ( X )
San ra M ando
(Name)
(Name)
ITEM NO. VI-G4
DATE: 08/21 /12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Marie IV Gouin {y�
SUBMITTED BY: Office of Management & Budget/Purchasing Director 1
SUBJECT: Fixed Asset Inventory -Property Record Removal
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove fixed assets, as listed on the attached Property
Disposition Form, from the capital asset inventory of the St. Lucie County Supervisor
of Elections Office.
COMMISSION ACTION: CONCURRENCE:
O) APPROVED O DENIED
() OTHER
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Approved 5.0
Coord ination/S ianatu res
OMB
County Attorney (X) 6 Budget Analyst ( )
Dan McIntyre (Name)
Purchasing ( X ) ( )
Sandra Morando (Name)
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Office of Management & Budget/Purchasing
SUBJECT: Fixed Asset Inventory -Property Record Removal
BACKGROUND:
See attached memorandum.
FUNDS AVAILABLE:
N/A
PREVIOUS ACTION:
N/A
ITEM NO.
DATE:
REGULAR
VI-G5
08/21/12
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT ( X )
PRESENTED BY: 1,C
Marie M. Gouin Y '
Director
RECOMMENDATION: Board authorization to remove fixed assets, as listed on the attached Property
Disposition Forms, from the capital asset inventory of the St. Lucie County Tax
Collector's Office.
COMMISSION ACTION: CONCURRENCE:
( APPROVED O DENIED
O OTHER _ ----�)
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
Approved 5.0
Coordination/Sianatu res
OMB
County Attorney (X) All Budget Analyst ( )
Dan McIntyre (Name)
Purchasing ( X) ( )
San, a rando (Name)
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY: Office of Management & Budget/Purchasing
ITEM NO.
DATE:
VI-G6
08/21 /12
REGULAR ( )
PUBLIC HEARING ( )
CONSENT ( X )
PRESENTED BY:
Marie M. Gouin �(
Director
SUBJECT: Fixed Asset Inventory -Property Record Removal
BACKGROUND: See attached memorandum
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: N/A
RECOMMENDATION: Board authorization to remove fixed assets as listed on the attached Property
Disposition Forms, from the capital assets inventory of the St. Lucie County Property
Appraiser Office.
COMMISSION ACTION:
( APPROVED () DENIED
() OTHER
Approved 5.0
Coordination/Signatures
OMB
County Attorney (X) VA�Budget Analyst
Dan McIntyre
Purchasing ( X )
Sandra Morando
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
(Name)
(Name)
-ITEM NO.
DATE:
VI-G7
08/21/12
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: I j
Marie M. Gouinrn
SUBMITTED BY: Office of Management & Budget/Purchasing Director
SUBJECT: Request for Proposals (RFP) No. 12-022, Auditing Services.
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: 001-1300-532000-100 Accounting & Auditing — General Fund
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of the highest ranked firm for Auditing Services and authorization
for:
1. The County Administrator to conduct contract negotiations with the highest
COMMISSION ACTION:
(x) APPROVED ( )
( ) OTHER
Approved 5.0
ranked firm, Berger, Toombs, Elam, Gaines & Frank of Fort Pierce, Florida;
2. If the County Administrator is unable to negotiate a satisfactory contract
with the highest ranked proposer, negotiations with that firm shall be
terminated and the County Administrator shall attempt to negotiate a
contract with the second ranked firm. If these negotiations are not
successful, they shall be terminated with .the second proposer and
attempted with the next ranked firm;
3. If negotiations are successful, award contract and authorization for the
Chairman to sign the documents as prepared by the County Attorney.
CONCURRENCE:
DENIED
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
C o o rd i n at i o n /Signatures
County Attorney ( X) Budget Analyst . ( X )
Dan McIntyre Patty Marston
Other ( )
Purchasing ( X )
Desiree Cimino (Name)
Office of Management
& Budget/Purchasing
IIT, I=1V1tell :7_\kqINVAJ
TO: Board of County Commissioners
FROM: Marie M. Gouin, Management & Budget Director'
DATE: August 21, 2012
SUBJECT: Request for Proposals (RFP) No. 12-022, Auditing Services
ITEM NO. VI-67
Background:
The purpose of this RFP is for the selection of a firm to assist the Auditor Selection Committee in
selecting an auditor to conduct the County's annual financial audit required by Section 218.39,
Florida Statutes.
On January 17, 2012, the Board of County Commissioners approved establishing the Auditor
Selection Committee and appointed Commissioner Chris Craft as the Board designee. Florida .
Statutes 218.391(2) (Attachment A) require "The governing body of ...each noncharter county shall
establish an audit committee that, at a minimum, shall consist of each of the county officers elected
pursuant to s. 1(d), Art. VIII of the State Constitution, or a designee, and one member of the board of
county commissioners or its designee..."
Once established, the committee must publicly announce requests for proposals, to include a general
description of the audit and instructions on how qualified interested certified public accounting firms
licensed under Section 473, Florida Statutes can apply for consideration.
On May 25, 2012, responses to the Auditing Services RFP (No. 12-022), were opened. Five
proposals (Attachment B) were received; 166 companies were notified and 21 RFP documents were
distributed,
On July 16, 2012, the Auditor Selection Committee evaluated and ranked the proposals that were
received. The committee members' scores and ranking for each firm is provided in Attachment C.
Previous Action:
January 17, 2012 - The Board established the Auditor Selection Committee and appointed
Commissioner Chris Craft as the Board designee.
Recommendation:
Board approval of the highest ranked firm for Auditing Services and authorization for:
1. The County Administrator to conduct contract negotiations with the highest ranked firm, Berger,
Toombs, Elam, Gaines & Frank of Fort Pierce, Florida;
2. If the County Administrator is unable to negotiate a satisfactory contract with the highest ranked
proposer, negotiations with that firm shall be terminated and the County Administrator shall
AGENDA REQUEST
ITEM NO. VII-A
DATE: 08/21/12
REGULAR
PUBLIC HEARING (X)
LEG. ( )
QUASI -JD ( )
CONSENT O
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
Britton De Witt
SUBMITTED BY: Planning and Development Services Senior Planner19)%
Department Planning Division
SUBJECT: Ordinance 12-014 — Land Development Code Text Amendment Updating the
Zoning and Land Use Compatibility Table — First Reading
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: July 19, 2012 — The Planning and Zoning Commission unanimously recommended
approval.
RECOMMENDATION: Board approval to schedule the second reading of Ordinance 12-014 for October
2, 2012 at 6:00 p.m. or soon thereafter as outlined in the agenda memorandum.
COMMISSION ACTION: CONCURRENCE:
(y� APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
County Attorney
COORDINATION/SIGNATURES
(X)
Daniel S. McIntyre
County Engineer ( )
Michael Powley
Originating Dept. (X ) — -
Mark Satterlee
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
County Surveyor ( )
ERD
IEm
Ron Harris
Karen Smith
Marie Gouin
Planning and Development
Services Department
Planning Division
MEMORANDUM
TO: Board of County Commissioners
THROUGH: Mark Satterlee, AICP, Planning & Develo ment Services Directo
Kara Wood, Planning Manager.
FROM: Britton De Witt, Senior Planner /f�
DATE: August 21, 2012 � /W{ /
SUBJECT: Ordinance 12-014 = Land Development Code Text Amendment Updating the Zoning and
Land Use Compatibility Table — First Reading
ITEM NO. VII-B
BACKGROUND:
The Evaluation and Appraisal Report (EAR) Based Amendments to the St. Lucie County
Comprehensive Plan were adopted in October of 2010. Included in the amendments was Table 1-3,
the Land Use Designation/Zoning Compatibility Matrix (see attached Comprehensive Plan Table 1-3).
This table is intended to provide assistance in the application of compatible zoning districts within
Future Land Use designations. The Land Development Code contains a similar table, Table 11-1, St.
Lucie County Zoning District/Land Use Category Compatibility Chart, which holds the same purpose.
The purpose of Ordinance 12-014 is to amend the text of the Land Development Code to update Table
11-1 (Exhibit A in attached draft Ordinance 12-014) so that it reflects the same land use and zoning
district compatibility as Table 1-3 in the adopted Comprehensive Plan. Edits to the table are depicted in
strike through and underline format. Adoption of Ordinance 12-014 will result in clearing up any
confusion resulting from existing discrepancies between the two tables.
RECOMMENDATION:
Board approval to schedule the second reading of Ordinance 12-014 for October 2, 2012 at 6:00 p.m.
or soon thereafter as outlined in this agenda memorandum.
ATTACHMENTS:
Comprehensive Plan Table 1-3, Land Use Designation/Zoning Compatibility Matrix
Draft Ordinance 12-014 with proposed Table 11-1, St. Lucie County Zoning District/ Land Use
Category Compatibility Chart
AGENDA REQUEST
TO: BOARD OF COUNTY COMMISSIONERS
SUBMITTED BY(DEPT):
SUBJECT:
BACKGROUND:
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION:
COMMISSION ACTION:
County Attorney
ITEM NO. VII-16
DATE: August 21, 2012
REGULAR[]
PUBLIC HEARING [ x ]
CONSENT[]
PRESENTED BY:
Katherine Barbieri
Assistant County Attorney
Code Enforcement Case No. 73250, 2205 Barbara Avenue, Fort
Pierce, FL
See attached memorandum CA 12-0849
Staff recommends thatthe Board authorize a 30 day notice be sent to
the Estate of the property owner orderingthem to mow and maintain
the entire property for excessive overgrowth of grass and weeds or St.
Lucie County will have it abated and place a lien on the Property.
K] APPROVED [ ] DENIED
[ ] OTHER:
Approved 5.0
Review and Approvals
[X] County Attorney:
Daniel S, McIntyre
CONCURRENCE:
----�
Faye W. Outlaw, MPA
County Administrator
[X] Planning & Dev. Svcs. Director —-�
Mark Satterlee
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEY'S OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Barbieri, Assistant County Attorney
C.A. NO: 12-0849
DATE: August 21, 2012
SUBJECT: Code Enforcement Case No. 73250, 2205 Barbara Avenue, Fort Pierce, FL
BACKGROUND:
St. Lucie County has received code compliance complaints from the neighbors of this
property at 2205 Barbara Avenue, Fort Pierce, FL (the "Property") and have exhausted all avenues
to gain compliance.
The Property was cited by Code Enforcement on July 16, 2012 in Case No. 73250. The
Property was found to be in violation of Section 1-9-32 Public Nuisance of the St. Lucie County
Code and Compiled Laws and Section 13.09.00 Exterior Property Maintenance of the St. Lucie
County Land Development Code. It was requested that the owner mow and maintain the entire
property for excessive overgrowth of grass and weeds.
The violations continue to exist. The conditions have created a public health safety and
unsanitary nuisance on this Property. (See photograph attached).
Chapter 67-1998, Laws of Florida, Section 5 finds that all lots in recorded subdivisions in
St. Lucie County, outside of municipalities, will be kept free from debris or any other matter which
by reason of physical conditions or other peculiar characteristics might cause damage to life or
property within the immediate area surrounding the same.
If the Board of County Commissioners finds itwise and expedient and serves a public health
or safety purpose forsuch propertyto be cleaned of weeds orothergrowth of materials, including,
boarding and securing all windows and doors, the Board of County Commissioners shall cause a
notice to be delivered requiring abatement of this nuisance. If the nuisance is not abated, the
Board may order those lots to be cleared of materials.
TO: BOARD OF COUNTY
SUBMITTED BY(DEPT):
AGENDA REQUEST
County Attorney
ITEM NO. VII-C
DATE: August 21, 2012
REGULAR[]
PUBLIC HEARING [ x ]
CONSENT[ ]
PRESENTED BY:
Katherine Barbieri
Assistant County Attorney
SUBJECT: Code Enforcement Case No. 69389, 4505 Juanita Avenue, Fort
Pierce, FL - Unsightly and Unsanitary Conditions and Unsafe
Structure causing serious threat to public safety
BACKGROUND: See attached memorandum CA 12-0907.
PREVIOUS ACTION:
RECOMMENDATION
CONCLUSION: Staff recommends that the Board authorize Staff to abate the
violations by clearing the debris, mow and maintain the entire
propertyfor excessive overgrowth of grass and weeds and place a lien
on the Property for the cost.
COMMISSION ACTION: CONCURRENCE:
[kj APPROVED [ ] DENIED
[ ] OTHER:
Approved 5-0 Faye W. Outlaw, MPA
County Administrator
Review and Approvals
[X] County Attorney:- [X] Planning & Dev. Svcs. Director
Daniel S. McIntyre Mark Satterlee
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEY'S OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Barbieri, Assistant County Attorney
C.A. NO: 12-0907
DATE: August 21, 2012
SUBJECT: Code Enforcement Case No. 69389, 4505 Juanita Avenue, Fort Pierce, FL - Unsightly
and Unsanitary Conditions and Unsafe Structure causing serious threat to public
safety
BACKGROUND:
St. Lucie County has received code compliance complaints from the neighbors of this property at
4505 Juanita Avenue, Fort Pierce, FL (the "Property") and have exhausted all avenues to gain compliance.
The Propertywas cited by Code Enforcement on October25, 2011 in Case No. 69389. The Property
was found to be in violation of Section 1-9-32(D) Public Nuisance of the St. Lucie County Code and Compiled
Laws and Section 13.09.00 Exterior Property Maintenance of the St. Lucie County Land Development Code.
It was requested that the owner mow and maintain the entire property for excessive overgrowth of grass
and weeds. The conditions have created a public health safety and unsanitary nuisance on this Property.
(See photograph attached).
As of August 6, 2012, the property has not been abated. On August 1, 2012, the Code Enforcement
Board issued an order to Staff to bring the property to the Board of County Commissioners, as they found
the property to present a serious threat to public safety. Section 162.09 Florida Statutes provides that the
Code Enforcement Board may order Staff to notify the Board of County Commissioners when they feel the
violation presents a serious threat to the public health, safety and welfare and the County may make all
reasonable repairs which are required to bring the property into compliance and charge the violator.
Making such repairs does not create a continuing obligation on the part of the County to make further
repairs to or maintain the property. Staff is requesting authorization to have any debris removed, grass
mowed, all openings to the structure boarded and place a lien on the property for the cost.
If the Board of County Commissioners finds it wise and expedient and serves a public health or
safety purpose for such property to be cleaned of weeds or othergrowth of materials, including, boarding
and securing all windows and doors, the Board of County Commissioners shall cause a notice to be
delivered requiring abatement of this nuisance. If the nuisance is not abated, the Board may order those
lots to be cleared of materials.
TO: BOARD OF COUNTY
SUBMITTED BY(DEPT):
AGENDA REQUEST
ERS
County Attorney
ITEM NO. VII-D
DATE: August 21, 2012
REGULAR[]
PUBLIC HEARING [ x ]
CONSENT[ ]
PRESENTED BY:
Katherine Barbieri
Assistant County Attorney
SUBJECT: Code Enforcement Case No. 69962,1204 W. Joy Lane, Fort Pierce,
FL - Unsightly and Unsanitary Conditions and Unsafe Structure,
causing serious threat to public safety
BACKGROUND: See attached memorandum CA 12-0908.
PREVIOUS ACTION:
RECOMMENDATION
Staff recommends that the Board authorize Staff to abate the
violations by clearing the debris, mowing the grass, boarding up on
openings on the structure and placing a lien on the property for the
cost.
COMMISSION ACTION:
[� APPROVED [ ] DENIED
[ ] OTHER:
Approved 5.0 Faye W. Outlaw, MPA
County Administrator
Review and Approvals
[X] County Attorney: "
Daniel S. McIntyre
[X] Planning & Dev. Svcs. Director v
Mark Satterlee
INTER -OFFICE MEMORANDUM
COUNTY ATTORNEYS OFFICE
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Katherine Barbieri, Assistant County Attorney
C.A. NO: 12-0908
DATE: August 21, 2012
SUBJECT: Code Enforcement Case No.69962,1204 W. Joy Lane, Fort Pierce, FL- Unsightly and
Unsanitary Conditions and Unsafe Structure, causing serious threat to public safety
BACKGROUND:
St. Lucie County has received code compliance complaints from the neighbors of this property at
1204 W. Joy Lane, Fort Pierce, FL (the "Property") and have exhausted all avenues to gain compliance.
The Property was cited by Code Enforcement on August 26, 2011 in Case No. 69962. The Property
was found to be in violation of Section 1-9-32(D) Public Nuisance of the St. Lucie County Code and
Compiled Laws. It was requested that the owner mow and maintain the entire property for excessive
overgrowth of grass and weeds. The conditions have created a public health safety and unsanitary nuisance
on this Property. (See photograph attached).
As of August 6, 2012, the property has not been abated. On August 1, 2012, the Code
Enforcement Board issued an order to Staff to bring the property to the Board of County Commissioners,
as they found the property to present a serious threat to public safety. Section 162.09 Florida Statutes
provides that the Code Enforcement Board may order Staff to notify the Board of County Commissioners
when they feel the violation presents a serious threat to the public health, safety and welfare and the
County may make all reasonable repairs which are required to bring the property into compliance and
charge the violator. Making such repairs does not create a continuing obligation on the part of the County
to make further repairs to or maintain the property. Staff is requesting authorization to have any debris
removed, grass mowed, all openings to the structure boarded and place a lien on the property for the cost.
If the Board of County Commissioners finds it wise and expedient and serves a public health or
safety purpose for such property to be cleaned of weeds or other growth of materials, including, boarding
and securing all windows and doors, the Board of County Commissioners shall cause a notice to be
delivered requiring abatement of this nuisance. If the nuisance is not abated, the Board may order those
lots to be cleared of materials.
AGENDA REQUEST
ITEM NO.�Jl I
DATE: August 21, 2012
REGULAR [XX)
PUBLIC HEARING []
CONSENT [XX)
TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Daniel S. McIntyre
County Attorney
SUBJECT: County Medicaid Billing / HB 5301
BACKGROUND: See attached memorandum
FUNDS AVAILABLE:
PREVIOUS ACTION:
RECOMMENDATION: Staff recommends that the Board authorize the County Attorney to
file a petition with the Division of Administrative Hearings
challenging the amount certified by the Agency for Health Care
Administration to St. Lucie County of August 1, 2012.
COMMISSION ACTION:
[X] APPROVED [ ] DENIED
[) OTHER:
Approved 5-0
CONCURRENCE:
Faye W. Outlaw, MPA
County Administrator, ICMA-CM
CDl Review and Approvals
County Attorney: Management & Budge*1H,
Purchasing:
Daniel S. McIntyre �el ltlr Q0,11M
Originating Dept. Hsng & Com. Svcs: rCounty Eni
Beth Ryder
Finance: (Check for copy only, if applicable)
Eff. 5/96
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: Board of County Commissioners
FROM: Daniel S. McIntyre, County Attorney
C.A. NO.: 12-0917
DATE: August 9, 2012
SUBJECT: County Medicaid Billing / HB 5301
**+++wrtrt++wwwrtrtrtwwwwwwwwwwwrtw+wrtw***wwrtrtrtrtrtrtrtwtrt*rt+rtrtrtrtrtwrt*rtrtrtrtrtw+rtwrtrtrtrtrt+wrtw+**rtrt
BACKGROUND:
Attached is a copy of a Background Report for Florida Association of Counties (FAC) Board
of Directors meeting that summarizes the effects of House Bill 5301.
On April 17, 2012, the Board voted to authorize St. Lucie County to be a named plaintiff in
a legal challenge to HB 5301 filed by the Florida Association of Counties (FAC) and 57 counties
(including St. Lucie County). This lawsuit alleged, among other things, violations of the Florida
Constitution (unfunded mandates) and the applicable statute of limitations (four (4) years instead
of the ten (10) year payback requirement imposed by HB 5301). Since the filing of the lawsuit, the
state agency, the Agency for Health Care Administration (ACHA), has been working to review the
backlog amounts, which review has resulted in significant reductions in the overall (statewide)
backlog number. It appears that most of the counties as well as FAC are satisfied with the
reductions proposed by ACHA. Although St. Lucie County staff appreciates the efforts by ACHA to
reduce the backlog amount, County staff does not believe that the reductions proposed by ACHA
as to St. Lucie County go far enough. A discussion of the St, Lucie County backlog amount follows.
St. Lucie County Backlog Amount (as determined by ACHA)
The history of the backlog amount for St. Lucie County as determined by ACHA is as follows:
$16,646,464.00 - backlog amount ACHA says St. Lucie County owes as of 3/12
$11,904,219.99 - backlog amount ACHA certifies that St. Lucie County owes as of
8/1/12
$1,785,633.00 - amount of 15% discount
$10,118,586.99 - backlog amount that ACHA certifies that St. Lucie County owes
with the 15%discount
AGENDA REQUEST ITEM NO. 3B
Date: August 21, 2012
Regular [ ]
Public Hearing [ ]
Consent [X]
TO: ST. LUCIE COUNTY MOSQUITO CONTROL DISTRICT PRESENTED BY:
SUBMITTED BY(DEPT): County Attorney Heather Young
Assistant County Attorney
SUBJECT: Florida Department of Agriculture and Consumer Services - Fiscal Year 2012/13 Contractual Services
Agreement
BACKGROUND: See C.A. No. 12-841
FUNDS AVAIL.(State type & No. of transaction or N/A): N/A
RECOMMENDATION: Staff recommends the Board of County Commissioners approve the proposed Fiscal Year
2012/13 Contractual Services Agreement with the Florida Department of Agriculture and Consumer Services and
authorize the Chairman to sign the agreement.
COMMISSION ACTION: CONCURRENCE:
N APPROVED [ ] DENIED `J
[ ] OTHER:
Faye W. Outlaw, M.P.A., ICMA-CM
Approved 5.0 County Administrator
Coordination/Signatures
County Attorney: % Mgt. & Budget: �/v Purchasing:
Daniel S. clyre i
Originating Dept.: Other: Marie in� Other
James R. David
Finance (Check for Copy only, if applicable):
INTER -OFFICE MEMORANDUM
ST. LUCIE COUNTY, FLORIDA
TO: St. Lucie County Mosquito Control District
FROM: Heather Young, Assistant County Attorney
C.A. NO: 12-841
DATE: July 20, 2012
SUBJECT: Florida Department of Agriculture and Consumer Services - Fiscal Year 2012/13
Contractual Services Agreement
BACKGROUND:
Attached to this memorandum is a copy of the proposed Contractual Services
Agreement with the Florida Department of Agriculture and Consumer Services (FDACS) for
Fiscal Year 2012/13 to support mosquito control activities. Pursuant to Section33.271, Florida
Statutes, the agreement provides for the submission of the District's annual work plan and
budget procedures for the disbursement of state funds in the amount of eighteen thousand five
hundred and 00/100 dollars ($18,500.00).
RECOMMENDATION/CONCLUSION:
Staff recommends the Board of County Commissioners approve the proposed Fiscal
Year 2012/13 Contractual Services Agreement with the Florida Department of Agriculture and
Consumer Services and authorize the Chairman to sign the agreement.
Respectfully submitted,
Heather Young
Assistant County Attorney
Attachment
HY/
Copies to: County Administrator
Mosquito Control and Coastal Management Services Director
Finance Director
Management and Budget Director
Deputy Clerk
ITEM NO. III-B
DATE: 08/21/12
AGENDA REQUEST
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO:
EROSION DISTRICT BOARD
PRESENTED BY:
Richard A. Bouchard, P.E.
SUBMITTED BY:
Mosquito Control & Coastal Management
Coastal Engineer
Services
SUBJECT:
South County Beach Additional Permitting Services
BACKGROUND:
See attached memorandum.
FUNDS AVAILABLE:
184-3710-531000-36203 South County Beach
(pending Board approval)
PREVIOUS ACTION:
See attached memorandum.
RECOMMENDATION: Board approval of Work Authorization No. 07 with Coastal Technology Corporation
and authorization for the Chairman to sign documents as approved by the County
Attorney.
COMMISSION ACTION:
CONCURRENCE:
(x) APPROVED
( ) DENIED
( ) OTHER
------
Faye W. Outlaw, MPA
Approved 5-0
County Administrator, ICMA-CM
Coordination/Signatures
County Attorney (x)
nIls
OMB Director (x)��p'
//ta
(i �3
Budget Analyst
Daniel S. McIntyre
Marie Gouin
Patty Marston
Melissa Simberlund
Originating Dept. (x)
;!`, % �✓
Erosion District (x )
Jaes R. David
RichartTA. Bouchard
AGEND376.S000ADDREEF
Mosquito Control & Coastal
Management Services
Erosion District
MEMORANDUM
TO: Erosion District Board
THROUGH: James R. David, Mosquito Control & Coastal Management Services Director
FROM: Richard A. Bouchard, P.E., Coastal Engineer
DATE: August 21, 2012
SUBJECT: South County Beach Additional Permitting Services
ITEM NO. III-B
Background:
Recent coordination with the U.S. Army Corps of Engineers (USACE) in securing a Federal permit for the
South County Beach and Dune Restoration project required additional services beyond the previously
authorized work authorization for the County's Consultant (Coastal Tech). The USACE permit is
conditioned to require an additional 0.92 acres of mitigation reef above what was required by the FDEP
permit. Due to the size limitation of the original permitted mitigation reef site adjacent to Ocean Bay Park,
a second site will be needed to accommodate the additional reef acreage. An area adjacent to Blind
Creek Park that was previously investigated appears to be sufficient to meet this need. The attached
work authorization ($76,868) identifies the additional services that will need to be performed to address
the additional permitting requirements. This scope of work has been transmitted to FDEP for review and
should be eligible for state cost sharing (+44%) with the recent approval of state funding for this project.
The local share will come from the Erosion District Reserves.
Previous Action:
December 20, 2011 — Guidance from the Board during special workshop to proceed with a weighted
residential assessment ballot for the creation of a S.A.D., contingent on receiving state funding.
June 5, 2012 — Board approval of Resolution No. 12-004 creating the South Hutchinson Island Special
Assessment District (S.A.D.) for the South St. Lucie County Beach and Dune Restoration,
Recommendation:
Board approval of Work Authorization No. 07 with Coastal Technology Corporation and authorization for
the Chairman to sign documents as approved by the County Attorney,
W.A. N0.7 W/Coastal Tech (5 pages)
AGENDA REQUEST
ITEM NO. III-Ct
DATE: 8/21/2012
REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X)
TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY:
Barbara Guettler
SUBMITTED BY: Public Works - Engineering MSBU Project Manager
SUBJECT: South Hutchinson Island Beach and Dune Restoration
Special Assessment District (SAD)
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Resolution No. 12-005, as outlined in the agenda memorandum
and authorization for the Chairman to sign documents as approved by the County
Attorney.
COMMISSION ACTION:
APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
CONCURRENCE:
----------------------
Faye W. Outlaw, MPA, ICMA-CM
County Administrator
Coordination/Signatures
County Attorney (X) ` � / OMB Director ( )
L��:l Budget Analyst
Daniel McIntyre
Originating Dept. ( X) %.
Do ald West
Erosion District ( X ) p n e
Richar 'Bouchard
Marie Gouin
County Engineer ( X) l 4f,
MIidbael Powley
11
Mosquito Control ( X)
Director
James David
Public Works - Engineering
MEMORANDUM
TO: St. Lucie County Erosion District Board
THROUGH: Donald B. West, Public Works Director
FROM: Barbara Guettler, MSBU Project ManagerC
Engineering
DATE: August 21, 2012
SUBJECT: South Hutchinson Island Beach and Dune Restoration SAD
ITEM NO. III-C
Background:
Over the past several years the Presidents' Council of South Hutchinson Island (the Presidents' Council) has
been working closely with St. Lucie County (the County) in an effort to initiate a one-time restoration project
(the Project) to address the deteriorating shoreline that threatens upland structures, property, and habitat from
Normandy Beach south to the Martin County line (Attachment "1"). Based on historical sand loss rates, this
project will have a ten-year life expectancy and will run parallel with the development of a federal project to
provide for future beach restoration projects.
The costs to develop the Project to -date are $3,940,000, Of that amount, 83% has been paid from grants
awarded to the County by the State of Florida (the State) and 17% from Erosion District Zone E, a county-
wide ad valorem taxing district administered by the St. Lucie County Erosion District, a dependent special
district of St. Lucie County most recently codified by Chapter 2004-409, Laws of Florida (the Erosion District).
Although the St. Lucie County Board of County Commissioners acts ex officio as the governing body (the
Board) of the Erosion District, the County and the Erosion District are separate and distinct legal entities
which are working in conjunction to advance the Project. Development of the Project to -date includes erosion
studies, geotechnical investigations, hardbottom mapping, planning and design, permitting, and
environmental studies. This information will also be beneficial to any future beach restoration projects in this
area.
The Project lies within state designated "critically eroded" Atlantic shoreline and includes all beachfront
parcels from Normandy Beach to the Martin County line. The Project entails placement of approximately
485,900 cubic yards of beach quality sand with native vegetation planted in the restored dune crest along
about 3.4 miles of shore line. The sand source will be off -shore and has met Florida Department of
Environmental Protection permitting standards. The estimated cost to complete the Project is $11,730,000.
The Project funding plan includes three funding sources; State funding, the proceeds of certain property taxes
derived from Erosion Zone E, and the South Hutchinson Island Beach and Dune Restoration SAD (the SAD).
On behalf of the Project, the County has been approved for approximately 43% in state matching funds to
construct the project. Zone E is an existing countywide taxing district created to help fund erosion control
projects for publicly -owned properties. Zone E will fund approximately 23% of the future project cost and
includes funding for the two public beaches located within the Project's boundary as well as 100% of what
has been determined to be the recreational benefit for the entire Project.
u
ITEM NO. III -'Ca
DATE: 8/21 /2012
AGENDA REQUEST REGULAR ( )
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X )
TO: ST. LUCIE COUNTY EROSION DISTRICT PRESENTED BY
Barbara Guettler
SUBMITTED BY: Public Works - Engineering MSBU Project Manager
SUBJECT: South Hutchinson Island Beach and Dune Restoration
Special Assessment District (SAD)
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval of Interlocal Agreements with the Tax Collector and Property
Appraiser, as outlined in the agenda memorandum and authorization for the
Chairman to sign documents as approved by the County Attorney.
COMMISSION ACTION:
CONCURRENCE:
,c) APPROVED ( ) DENIED
( ) OTHER
Approved 5.0 Faye W. Outlaw, MPA, ICMA-CM
County Administrator
Coordination/Signatures
i
County Attorney (X) OMB Director ( )
Budget Analyst
Daniel McIntyre Marie Gouin
Originating Dept. ( X ) xN'
Dohald West
Erosion District ( X ) sl
Richard Bouchard
County Engineer ( X ) Al
Michael Powley
Mosquito Control ( X )
Director
James David
Public Works - Engineering
MEMORANDUM
TO: St. Lucie County Erosion District Board
THROUGH: Donald B. West, Public Works Director I``
FROM: Barbara Guettler, MSBU Project Manage
�1��
Engineering LLLLLL
DATE: August 21, 2012
SUBJECT: South Hutchinson Island Beach and Dune Restoration SAD
ITEM NO. III-D
Background:
The attached Interlocal Agreements with the Tax Collector (Attachment "1") and Property Appraiser
(Attachment "2") allow the Tax Collector and Property Appraiser to provide information and services to the
County for the SAD and allows the County to reimburse them for their necessary administrative costs as
required by Chapter 197 of the Florida Statutes.
Previous Action:
June 10, 2011 — Board adoption of Resolution No. 11-004, establishing the procedures for implementing non -
ad valorem assessments by the District.
December 20, 2011 — Board adoption Resolution No. 11-006, stating its intent to use the uniform method of
collecting non -ad valorem special assessments levied by the South Hutchinson Island SAD commencing with
the 2012-2013 Fiscal Year.
June 5, 2012 — Board adoption of Resolution No. 12-004, creating the South Hutchinson Island SAD.
Recommendation:
Board approval of Interlocal Agreements with the Tax Collector and Property Apraiser, as outlined in this
agenda memorandum and authorization for the Chairman to sign documents as approved by the County
Attorney.
TO:
SUBMITTED BY:
SUBJECT:
AGENDA REQUEST
ST. LUCIE COUNTY EROSION DISTRICT
ITEM NO.
DATE:
REGULAR
ULM
ETKFK1SF
PUBLIC HEARING ( )
LEG. ( )
QUASI -JD ( )
CONSENT (X )
PRESENTED BY: t �.
Barbara Guettler
Public Works - Engineering MSBU Project Manager
South Hutchinson Island Beach and Dune Restoration Project
BACKGROUND: See attached memorandum.
FUNDS AVAILABLE: N/A
PREVIOUS ACTION: See attached memorandum.
RECOMMENDATION: Board approval to reject the proposals received for Bid 12-032, permission to re -
advertise and to expedite the solicitation of competitive bids, as outlined in the
agenda memorandum.
COMMISSION ACTION:
(>O APPROVED ( ) DENIED
( ) OTHER
Approved 5.0
County Attorney ( X )
CONCURRENCE:
Faye W. Outlaw, MPA, ICMA-CM
County Administrator
Coordination/Signatures
-' Purchasing
Daniel McIntyre
Originating Dept. ( X ) o
J Dona J West
Erosion District (X)
Richard -Bouchard
(X) —\'��
Desiree Cimino
County Engineer (X) A t
Michael Powley
Mosquito Control ( X) n -
Director
J, 'mes David
Public Works - Engineering
MEMORANDUM
TO: St. Lucie County Erosion District Board
THROUGH: Donald B. West, Public Works Director
FROM: Barbara Guettler, MSBU Project Manager
Engineering
DATE: August 21, 2012
SUBJECT: South Hutchinson Island Beach and Dune Restoration Project
ITEM NO. III-E
Background:
One of the permitting requirements to construct the South Hutchinson Island Beach and Dune Restoration
Project is to also construct a mitigation reef. Construction of the mitigation reef was advertised for proposals
on June 17, 2012. On July 24, 2012, an addendum was issued which increased the tonnage of rock required
for the mitigation reef. On August 1, 2012. construction bids were opened. Three bids were received
(attachment "1"). The lowest bid included mathematical errors which if corrected would either exceed the next
lowest bid or reduce the unit cost per ton. Because once bids are open unit cost cannot be changed, the
lowest bid is non -responsive. The other two bids received exceed the funds budgeted for this project.
By rejecting all proposals received for Bid #12-032 and re -advertising for proposals including any changes
made though previous addendums, staff believes prospective contractors will have a better understanding of
the project which should result in bids within the project budget.
Due to the time sensitive nature of this project staff request the Board to authorize the expedited solicitation of
competitive bids from the typical 30 days to 24 days.
Previous Action:
June 10, 2011 —Board adoption of Resolution No. 11-004, establishing the procedures for implementing non -
ad valorem assessments by the District.
December 20, 2011 — Board adoption Resolution No. 11-006, stating its intent to use the uniform method of
collecting non -ad valorem special assessments levied by the South Hutchinson Island SAD commencing with
the 2012-2013 Fiscal Year.
June 5, 2012 — Board adoption of Resolution No. 12-004, creating the South Hutchinson Island SAD.
Recommendation:
Board approval to reject the proposals received for Bid 12-032, permission to re -advertise and to expedite the
solicitation of competitive bids, as outlined in this agenda memorandum.