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HomeMy WebLinkAbout10-15-2012 Signed AgendasTO: BOARD OF COUNTY SUBMITTED BY(DEPT): SUBJECT: AGENDA REQUEST County Attorney ITEM NO. IV-C DATE: October 16, 2012 REGULAR[x] PUBLIC HEARING [ J CONSENT[] PRESENTED BY: DanielS. McIntyre County Attorney Resolution No. 12-198- "NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH" in St. Lucie County, BACKGROUND: Adrienne Moore with Communications Strategies, has requested that this Board proclaim the month of October 2012 as "NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH" in St. Lucie County, Florida. The attached Resolution No. 12-198 has been drafted for that purpose. Staff recommends that the Board adoptthe attached Resolution No. 12-198 as drafted. �] APPROVED [ j DENIED — [) OTHER: - ---� Approved 5.0 Faye W. Outlaw, MPA County Administrator Review and Approvals [X) County Attorney: Daniel S. McIntyre RESOLUTION NO. 12-198 A RESOLUTION PROCLAIMING THE MONTH OF OCTOBER 2012 AS "NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH" IN ST. LUCIE COUNTY, FLORIDA WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. October is National Disability Awareness Month, during which the contributions of Americans with disabilities are recognized and citizens are encouraged to ensure equal opportunity in the workforce. 2. Across America, Individuals with disabilities are making important contributions in the workplace, and here in St. Lucie County, individuals with disabilities are becoming part of the fabric of our workforce. 3. The employers in St. Lucie County are recognized for valuing the ability and worth of all citizens, noting that employing a person with a disability contributes to the quality of life of the individual and also to the diversity and economic viability of our community. 4. Helping People Succeed Inc. has a commitment to people with disabilities through its various programs and services in areas of Employment Options and Community Connections that help people with disabilities obtain and maintain employment, thus helping them live the American dream of an everyday life. Florida: ATTEST: NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of St. Lucie County, 1. This Board commends Helping People Succeed,Inc., itsemployeesand volunteers for their continuing good works in helpingthose citizenswith disabilities obtain gainful employment and contribute to the sustainability of our community. 2. This Board does hereby proclaim the month of October 2012 as "NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH" in St. Lucie County, Florida. PASSED AND DULY ADOPTED this 16`h day of October 2012. BOARD OF COUNTY COMMISSIONERS ST. LUCIE COUNTY, FLORIDA BY: DEPUTY CLERK CHAIRMAN APPROVED AS TO LEGAL FORM AND CORRECTNESS: COUNTY ATTORNEY AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTEDBY(DEPT): County Attorney ITEM NO. VI-B.1 DATE: October 16, 2012 REGULAR [j PUBLIC HEARING [j CONSENT [XXJ PRESENTED BY: Katherine Barbieri Assistant County Attorney SUBJECT: Resolution No. 12-146 - Rescinding Resolution No. 92-07 and Establishing New Contractor Categories for Purposes of Issuance of Contractor Certificates of Competency BACKGROUND: See attached memorandum FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: Staff recommends that the Board adopt Resolution No. 12-146 and authorize the Chairman to sign the Resolution. COMMISSION ACTION: CONCURRENCE: [ APPROVED [ J DENIED (J OTHER: ` Approved 5-0 Faye W. Outlaw, MP.A County Administrator, ICMA-CM Review and Approvals County Attorney: klel Management & Budget Purchasing: Daniel S. McIntyre Originating Dept. Planning & Dev. Svcs. Dir.: County Eng Mark Satterlee Finance: (Check for copy only, if applicable) Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Katherine Barbieri, Assistant County Attorney C.A. NO.: 12-1076 DATE: September 20, 2012 SUBJECT: Resolution No. 12-246- Rescinding Resolution No. 92-07and Establishing New Contractor Categories for Purposes of Issuance of Contractor Certificates of Competency s**ssrt*rtss*rt*sssss**ssss*sss**ss**tsrtrtssrt***rtrt*ss*sss*esssrtss***rt*rtrtssssss***srt*ss BACKGROUND: on April 28, 1992, the Board adopted Resolution No. 92-07 which established the contractor categories for purposes of issuance of contractor certificates of competency. The categories were amended by Resolution No.92-124, No. 92-267, No. 97-035, No. 01-27 and 05-296. The Contractor Licensing Board has reviewed new contractor categories and has recommended approval. Attached to this memorandum is a copy of draft Resolution No. 12-146 which, if approved, would rescind Resolution No. 92-07 and create new contractor categories for the purpose of issuance of contractor certificates of competency. RECOMMENDATION: Staff recommends that the Board adopt Resolution No.12-146 and authorize the Chairman to sign the Resolution. Respectfully submitted, Kather�e B" arbieri Assistant County Attorney KB/caf Attachment AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT): County Attorney ITEM NO. VI-B-2 DATE: 10-16-12 REGULAR[ ] PUBLIC HEARING [ ] CONSENT [X] PRESENTE BY: Mark Godwin)Iq Criminal Justice Coordinator SUBJECT: Approve funding for Mental Health/Substance Abuse services offered by New Horizons of the Treasure Coast. Funds will support housing, treatment and services of persons who are in the criminal justice system and are mentally disabled. The objective of this funding would be to provide alternatives to incarceration and to shorten the time required for persons who meet criteria to enter mental health court and other case management services. BACKGROUND: Please see attached Memorandum CA No. 12-1094. FUNDS AVAIL: $481,000.00 has been approved in the criminal justice budget 12/13 for mental health services through New Horizons. The account string is: 107-2360-534000-2904. PREVIOUS ACTION: In FY06/07, the Board funded these services and has done the same for the past six (6) years. RECOMMENDATION: Staff recommends the Board approve the contract with New Horizons. The contract will have a start date of October 1, 2012, incompliance with services rendered since the start of the 2013 fiscal year. COMMISSION ACTION: CONCURRENCE: M APPROVED [) DENIED [ )OTHER: Approved 5-0 Faye W. Outlaw, MPA, ICMA-CA County Administrator Review and Approvals [XI County Attorney: / [x] Management & Budget: �nh/ � [ Dan McIntyre Marie Gouin, Director Patty Marston, Analyst County Attorney M E M 0 RA N D U M 12-1094 TO: Board of County Commissioners THROUGH: Daniel S. McIntyre, County Attorney FROM: Mark J. Godwin, Criminal Justice Coordinator DATE: October 16, 2012 SUBJECT: Approval of funding Mental Health Services offered by New Horizons of the Treasure Coast ITEM NO. VI B 2 Backaround: Since 2005/2006, the Board has funded New Horizons of the Treasure Coast Inc. to provide services to individuals involved with the criminal justice system that suffer from mental and or substance abuse disorders. The $481,000 in funding from the Fine and Forfeiture Fund provides housing, medication, case management, psycho -social rehabilitation and substance abuse services in community based settings. The contract for services is for $481,000.00. Early intervention opportunities for mental health and substance abuse offenders provide these defendants/offenders with access to alternative, more appropriate community mental health treatment at a cost significantly less than the cost of incarceration. New Horizons of the Treasure Coast, Inc. partners closely with the courts and criminal justice system to provide a broad range of mental health and substance abuse services. As a nonprofit corporation providing residential and outpatient mental health and substance abuse rehabilitation for over 48 years it has been the primary local provider of substance abuse and mental health services. Since mental health court started in 2006, there have been over 350 graduates, and we currently have 152 active cases, which totals 502 individuals that have been diverted from the jail. The national average cost of mental health cases in custody is $125.00 per day. Mental health cases can stay up to seven (7) times longer than the average inmate (the average is 35 days). It should also be noted that the recidivism rate is only 7.6 percent for individuals completing the mental health court program. The national average for mental health clients is 78 percent recidivism. Recommendation: Staff recommends the Board deem New Horizons as the provider in accordance with F.S.287.057(3)(f)(a) and enter into a contract with New Horizons for the wrap around services that are needed for the jail diversion clients to begin October 1, 2012 thru September 30, 2013. AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY (DEPT.): County Attorney SUBJECT: Revocable License Agreement Adriana Serna 167 NE Hemet Street River Park BACKGROUND: See an attached Memorandum FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A ITEM NO. VI-6.3 DATE: October 16, 2012 REGULAR [ ] PUBLIC HEARING Leg. [ ] Quasi -JD [ ] CONSENT [x] PRESENTED BY: JoAnn Riley Property Acquisition Manager RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct Adriana Serra to record the Revocable License Agreement in the Public Records of St. Lucie County, Florida. COMMISSION ACTION: (� APPROVED [ j DENIED [ ] OTHER Approved 5.0 Faye W. Outlaw, MPA County Administrator, ICMA-CM [x] County Attorney: Ok/ Daniel McIntyre Review and Approvals [x] Road and Bridge,k Don Pauley [x] Originating Dept:_ [x] Engineering: mvp JoAnn Riley Mike Powley 'f'�, (� [x] Public Works`"" " Don W st PROPERTY ACQUISITION DIVISION MEMORANDUM TO: Board of County Commissioners FROM: JoAnn Riley, Property Acquisition Manager DATE: October 16, 2012 SUBJECT: Revocable License Agreement Adriana Serna 167 NE Hemet Street River Park BACKGROUND: Adriana Serna is requesting a Revocable License Agreement to install a 6-ft. wood fence around their property. The fence will fall within the County's drainage/utility easement that is 6-ft. along the sides and 10-ft. in the rear of their property. Ms. Serna will be installing and maintaining the fence subject to the conditions of the Revocable License Agreement. The Revocable License states that if the fence needs to be removed or relocated, at the determination of the County Engineer or Utility Department, it will be at Ms. Serna's expense. RECOMMENDATION: Staff recommends that the Board approve the Revocable License Agreement, authorize the Chairman to sign the Revocable License Agreement and direct Ms. Serna to record the Revocable License Agreement in the Public Records of St. Lucie County, Florida. Respectfully submitted, JoAnn Riley Property Acquisition Manager AGENDA REQUEST ITEM NO. VI.B.4 Ictober 16, 2012 'I I TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney •ney SUBJECT: Teamsters Local Union No. 769 BACKGROUND: See C.A. No. 12-1129 FUNDS AVAIL.(State type & No. of transaction or N/A): Sufficient funds for expenditures under the proposed Collective Bargaining Agreement have been included in the Fiscal Year 2012/13 budget. RECOMMENDATION: Staff recommends the Board of County Commissioners approve the proposed Collective Bargaining Agreement with Teamsters Local Union No. 769, and authorize the Chairman to sign the agreement subject to ratification by the members of the bargaining unit. COMMISSION ACTION: J$-APPROVED [ ] DENIED [ ] OTHER: Approved 5.0 Faye W. Outlaw, M.P.A., ICMA-CM PP County Administrator (��[/ Coordination/Signatures County Attorne F �4 Mgt. & Budget: rn Purchasing: D iel clntyre Marie Gouin Originating Dept.: Other : Other Tara Raymor Finance (Check for Copy only, if applicable): INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Heather Young, Assistant County Attorney C.A. NO: 12-1129 DATE: October 10, 2012 SUBJECT: Teamsters Local Union No. 769 - Collective Bargaining Agreement BACKGROUND: Attached to this memorandum is a copy of the proposed Collective Bargaining Agreement with Teamsters Local Union No. 769. If approved, the agreement will take effect retroactively on October 1, 2012 and run through and including September 30, 2015 with negotiations reopened on or before February 1" of 2013 and 2014 on wages and one article of each parties choosing. Under the proposed agreement, each full time member of the bargaining unit will receive a gross lump sum payment of $1,350.00 added to the October 26, 2012 paycheck. Part-time members of the bargaining unit will receive a pro rata lump sum payment based upon number of hours worked. This is the same payment previously approved for non -bargaining unit employees. The bargaining unit employees will also continue to participate in the same insurance programs offered to all other employees at the same rates of employee contribution. The union will hold its ratification meeting on October 15, 2012, RECOMMENDATION/CONCLUSION Staff recommends the Board of County Commissioners approve the proposed Collective Bargaining Agreement with Teamsters Local Union No. 769, and authorize the Chairman to sign the agreement subject to ratification by the members of the bargaining unit. Respectfully submitted, Heather Young Assistant County Attorney Attachment HY/ AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: RECOMMENDATION: County Attorney ITEM NO. VI-B.5 DATE: October 16, 2012 REGULAR [] PUBLIC HEARING [] CONSENT [XX] PRESENTED BY: Katherine Barbieri Assistant County Attorney Consent to Special Assessment - Collection and Disposal of Residential Solid Waste and Recyclable Materials See attached memorandum Staff recommends that the Board approve the Consents to Special Assessment and authorize the Chairman to sign the Consents. COMMISSION ACTION: Q� APPROVED [ ] DENIED [ ] OTHER: Approved 4.0 (Comm. Hutchinson Abstained) County Attorney: Management& Daniel S. McIntyre Originating Dept. Solid Waste Mgr Finance: (Check for copy only, If applicable) Review and Approvals Ron Roberts Faye W. Outlaw, MPA County Administrator Purchasing: County Eng.: Eff. 5/96 INTER -OFFICE MEMORANDUM ST. LUCIE COUNTY, FLORIDA TO: Board of County Commissioners FROM: Katherine Barbieri, Assistant County Attorney C.A. NO.: 12-1199 DATE: October 9, 2012 SUBJECT: Consent to Special Assessment - Collection and Disposal of Residential Solid Waste and Recyclable Materials BACKGROUND: Attached tothis memorandum are two Consents to Special Assessment executed byJoshua A. and Brianne L. Hutchinson and Kimberly A. Datillio aka Kimberly Burnsed (collectively "Landowners"). The Consents, if approved, would allow the imposition of special assessments against the assessed property pursuant to Article V Collection of Solid Waste and Recyclable Materials. The Landowners consent to the imposition of assessments against the assessed property to be computed, collected and enforced in order to fund the collection and disposal of residential waste and recyclable materials. RECOMMENDATION/CONCLUSION: Staff recommends that the Board approve the Consents to Special Assessment and authorize the Chairman to sign the Consents. Respectfully submitted, v1� Katherine Barbieri Assistant County Attorney KDB/caf Attachments AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY(DEPT): County Attorney ITEM NO.%aB -fn DATE: October 16, 2012 REGULAR [x ] PUBLIC HEARING [ ] CONSENT [ ] PRESENTED BY: Daniel S. McIntyre County Attorney SUBJECT: Resolution No. 12-201- proclaiming the month of November 2012 as "PANCREATIC CANCER AWARENESS MONTH" in St. Lucie County, Florida. BACKGROUND: Michelle Plata Oesterle, a volunteer with Pancreatic Cancer Action Network, has requested that this Board proclaim the month of November 2012 as "PANCREATIC CANCER AWARENESS MONTH" in St. Lucie County, Florida. The attached Resolution No. 12-201 has been drafted for that purpose. RECOMMENDATION: Staff recommends thatthe Board adoptthe attached Resolution No. 12-201 as drafted. COMMISSION ACTION: CONCURRENCE: [] APPROVED [ ] DENIED [ ] OTHER: Approved 5.0 Faye W. Outlaw, MPA County Administrator Review and Approvals [X) County Attorney: Daniel S. McIntyre RESOLUTION NO. 12-201 A RESOLUTION PROCLAIMING THE MONTH OF NOV EMB ER 2012 AS "PANCREATIC CANCER AWARENESS MONTH" IN ST. LUCIE COUNTY, FLORIDA WHEREAS, the Board of County Commissioners of St. Lucie County, Florida, has made the following determinations: 1. In 2012, an estimated 43,920 people will be diagnosed with pancreatic cancer in the United States and 37,390 will die from the disease. 2. Pancreatic cancer is one of the deadliest cancers, is the fourth leading cause of cancer death in the United States, and is the only major cancer with a five-year relative survival rate in the single digits at just six percent. 3. When symptoms of pancreatic cancer present themselves, it is usually too late for an optimistic prognosis, and 74 percent of pancreatic cancer patients die within the first year of their diagnosis while 94 percent of pancreatic cancer patients die within the first five years. 4. Of all the racial/ethnic groups in the United States, African Americans have the highest incidence rate of pancreatic cancer, between 34 percent and 70 percent higher than the other groups. 5. Approximately 2,670 deaths will occur in Florida in 2012. 6. There is no cure for pancreatic cancer and there have been no significant improvements in survival rates in the last 40 years. 7. The Federal Government invests significantly less moneyin pancreatic cancer research than it does in any ofthe other leading cancer killers; and pancreatic cancer research constitutes only approximately 2 percent of the National Cancer Institute's federal research funding, a figure far too low given the severity of the disease, its mortality rate, and how little is known about how to arrest it. 8. The Pancreatic Cancer Action Network is the first and only national patient advocacy organization that serves the pancreatic cancer community in St. Lucie County and nationwide by focusing its efforts on public policy, research funding, patient services, and public awareness and education related to developing effective treatments and a cure for pancreatic cancer. 9. The Pancreatic Cancer Action Network and its affiliates in St. Lucie County support those patients currently battling pancreatic cancer, as well as to those who have lost their lives to the disease, and are committed to nothing less than a cure. 10. The good health and well-being of the residents of St. Lucie County are enhanced as a direct result of increased awareness about pancreatic cancer and research into early detection, causes, and effective treatments. ITEM NO. VI-C1 e DATE: 10/16/12 Q AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Ron Robert SUBMITTED BY: Public Works —Solid Waste Solid Waste Division Director SUBJECT: Award Bid #12-048— Disposal of Scrap Metal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 401-0000-365100-000 —Scrap Metal Revenue Account PREVIOUS ACTION: N/A RECOMMENDATION: Request Board approval to award Bid #12-048 - Disposal of Scrap Metal to the high bidder Trademark Metals Recycling and authorize Chairman to execute contract approved by the County Attorney. CONCURRENCE: COMMISSION ACTION: ( APPROVED ( ) DENIED 3 ( ) OTHER Approved 5.0 Faye W. outlaw, MPA County Administrator, ICMA-CM Coordination/Signatures County Attorney (X) '/. OMB Director (X ) Daniel S. McIntyre Marie Gouin Public Works ( X) r Purchasing (X) Director Mllt'' Dock West Desiree Ciminio Public Works Department MEMORANDUM TO: Board of County Commissioners FROM: Ron Roberts ,_ __) Solid Waste Division Director DATE: October 16, 2012 SUBJECT: Award Bid #12-048 — Disposal of Scrap Metal ITEM NO. VI-C1 Background: Purchasing advertised for bids for disposal of scrap metal from the Baling Facility on August 26th, 2012. Two bids were received; 74 companies were notified and 6 bid documents were distributed. Bid #12- 048 was bid in accordance with Local Preference Ordinance No. 09-005. Trademark Metals Recycling was the highest responsive, responsible bidder. The Apprenticeship program and Federal Davis -Bacon provisions are not applicable to this contract. Recommendation: Request Board approval to award Bid #12-048 - Disposal of Scrap Metal to the high bidder Trademark Metals Recycling and authorize Chairman to execute contract approved by the County Attorney. aT . Attachment A Bid Tabulation Sheet TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS ITEM NO. DATE: VI-C2 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) PRESENTED BY: Michael Powley, P.E. lvllt3 Public Works/Engineering Division County Engineer Roadway and Intersection Design Continuing Contracts See attached memorandum. N/A PREVIOUS ACTION: See attached memorandum. RECOMMENDATION: Board approval to cancel last cycle's Roadway and Intersection Design Continuing Contracts. COMMISSION ACTION: CONCURRENCE: (y�) APPROVED ( ) DENIED ( ) OTHER Approved 5.0 Faye W. Outlaw, MPA County Administrator, ICMA-CM County Attorney ( x ) Daniel McIntyre Originating Dept. ( x) . Don Id West roadway & intersection design cancel contracls.ag Coordination/Signatures OMB Director ( x ) Budget Analyst Marie Gouin County Engineer ( x) mj Michael Powley TO: Board of County Commissioners THROUGH: Donald West, Public Works Direct o FROM: DATE: SUBJECT: ITEM NO. Background: Michael Powley, County Engineer October 16, 2012 Engineering Division MEMORANDUM r ��. Roadway and Intersection Design Continuing Contracts VI-C2 The Engineering Division administers Continuing Services Contracts for Roadway and Intersection Design. These contracts are renewed approximately every three years. Now that new contracts have been awarded, it is necessary to terminate last cycle's contracts. Previous Action: April 14, 2009 — Board granted permission to advertise RFQs from qualified firms. May 15, 2012 — Board approved award of new contracts to short-listed firms. Recommendation: Board approval to cancel last cycle's Roadway and Intersection Design Continuing Contracts. AGENDA REQUEST ITEM NO. VI-C3 DATE: 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P.E. SUBMITTED BY: Public Works/Engineering Division County Engineer Wh SUBJECT: ECM Group, Inc. — 3851 Virginia Avenue Medical Center BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: See attached memorandum RECOMMENDATION: Board approval of the conditional acceptance of the off -site improvements and Maintenance Agreement, release of surety in the amount of $136,600.15 and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: �X) APPROVED ( ) DENIED ( ) OTHER CONCURRENCE: Approved 5.0 Faye W. Outlaw, MPA County Administrator, ICMA-CM Coordination/Signatures County Attorney ( x) 11 Finance (x) Daniel McIntyre Zai Frances Originating Dept. ( x ) S (A ` Donald West Road/Bridge (x) lP� Don Pauley virginaavenuemedicalcenter conditional acceptance release of surety.ag County Engineer ( x) my Michael Powley County Surveyor (x) fi-lt� Ronald Harris Engineering Division MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Directorl FROM: Michael Powley, County Engineer Alp DATE: October 16, 2012 SUBJECT: ECM Group, Inc. — 3851 Virginia Avenue Medical Center ITEM NO. VI-C3 Backaround: ECM Group, developer of Virginia Avenue Medical Center, was granted minor site plan approval on August 12, 2009 (GM Order 09-010). The project is located at 3851 Virginia Avenue between South 38th Street and South 39th Street. As a condition of approval, the developer was required to construct improvements to portions of South 38th Street and South 39th Street. The improvements included sidewalks, drainage swales and paved travel lanes. The developer's engineer has submitted a Certification of Completion together with record drawings (Attachment "A"). The developer has executed the Maintenance Agreement (Attachment "B"). Staff has reviewed the written documentation, field verified the constructed improvements, and find them to be in general compliance with the plans and specifications. Previous Action: March 9, 2010 - Board approved the Road Improvement Agreement. February 20, 2011 - Board approved First Amendment to the Road Improvement Agreement. Recommendation: Board approval of the conditional acceptance of the off -site improvements and Maintenance Agreement, release of surety in the amount of $136,600.15 and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-C4 DATE: 10/16/12 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Michael Powley, P.E. SUBMITTED BY: Public Works/Engineering Division County Enainpp, MVP SUBJECT: Shinn Road at North St :anals 82 and 83 Culvert Replacements BACKGROUND: See attached memoran( FUNDS AVAILABLE: 316001-41131-563000 4 __-. 316001-9910-599300 80' PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of the bii"" ""lf $501,059 for Shinn Road at NSLRWC "`"'}"' 'acements and authorization for the Chairr - `"'! Attorney. COMMISSION ACTION: (>S) APPROVED ( ) DENIED 7 ( ) OTHER �— — --- Faye W. Outlaw, MPA Approved 5.0 County Administrator, ICMA-CM Coord i nation/Sin natu res County Attorney (x) 6 OMB Director (x ) t F Budget Analyst Daniel McIntyreA jyGouin MVP Originating Dept. ( x ) ® County Engineer (x) Do ald West Michael Powley Shinn Rd. Emergency Culverts award.ag Engineering Division MEMORANDUM TO: Board of County Commissioners THROUGH: Donald West, Public Works Directo FROM: Michael Powley, County Engineerf'vti" DATE: October 16, 2012 SUBJECT: Shinn Road at North St. Lucie River Water Control District (NSLRWCD) Canals 82 and 83 Culvert Replacements ITEM NO. VI-C4 Background: The Shinn Road crossing of NSLRWCD Canal 82 was damaged by Tropical Storm Isaac. With the assistance of the Road and Bridge Division, the integrity of the crossing was maintained and Shinn Road remained open as our consultant began the design of the repair. Unbeknownst to us, the Shinn Road crossing of Canal 83 was also damaged. However, there were no outward signs of distress. The canal crossing failed without notice late in September. Shinn Road remains closed. It is our intention to construct both crossings concurrently and work around the clock until the road can be reopened. October 15, 2012 quotes were opened for the referenced project. Three quotes were received. Project Nos. 1230 & 1231 were bid in accordance with Local Preference No. 09-005. The lowest responsive, responsible bidder was Johnson-Davis,lnc of Ft. Pierce in the amount of $ 501,058.80 (Attachment A). The budget will be established as follows: Construction $ 455,508 10% Contingency $ 45,551 Total Budget $ 501,059 Recommendation: Board approval of the bid award to Johnson -Davis, Inc in the amount of $501,059 for Shinn Road at NSLRWCD Canals 82 and 83 Emergency Culvert Replacements and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-D1 DATE: 10/16/12 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Mark DiMascio SUBMITTED BY: Parks, Recreation & Facilities Division Manager SUBJECT: Waiver of Savannas open space rental fees for the 2012 Sons of Confederate Veterans Civil War Re -Enactment BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to waive $1,200 in open space rental fees for the 2012 Raid on Ft Pierce Civil War Re -Enactment to be held at the Savannas Recreation Site as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: O APPROVED ( ) DENIED ( ) OTHER Faye W. Outlaw, MPA Approved 5.0 County Administrator, ICMA-CM Coordination/Signatures �[ OMB a' County Attorney (X) N Budget Analyst () 1 Daniel McIntyre Marie Gouin Patty Marston Originating Dept. ( X) ff® / _ PRF Division (X) G� Manager �._.. Edward Matthews Mark DiMascio Parks, Recreation and Facilities MEMORANDUM TO: Board of County Commissioners THROUGH: Edward Matthews, Director FROM: DATE: SUBJECT: ITEM NO. Background: Mark DiMascio, Division Manager October 16th, 2012 Waiver of Savannas open space rental fees for the 2012 Sons of Confederate Veterans Civil War Re -Enactment VI-D1 In 2001, the Raid of Ft. Pierce Civil War Re -Enactment was established to provide education about the civil war to the local community and schools. The Sons of Confederate Veterans participates in many similar events throughout Florida and have agreed to sponsor this event. The re-enactment stages a fictional battle that includes a living history day and period correct demonstrations such as artillery, cooking, blacksmithing, uniforms, authentic camping and mounted cavalry. The first day of the event is a living history school day open to all Treasure Coast schools and daycares. The Sons of the Confederate Veterans is a 501(c)(3) organization with a locally affiliated club in Port St. Lucie. The organization and event meet the requirements of the St. Lucie County Facility Use Policy for fee waivers. This organization is requesting to host the event on December 10-12, 2012, in the wilderness area at the Savannas Recreation Area. They are requesting that the County waive the open space rental fees of $1,200. The Sons of Confederate Veterans have agreed to reimburse the County $1,332 for staff and equipment costs associated with the event, as required by Board policy. This event will not interfere with the Savanna Campground operations. Recommendation: Board authorization to waive $1,200 in open space rental fees for the 2012 Raid on Ft Pierce Civil War Re -Enactment to be held at the Savannas Recreation Site as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-132 DATE: 10/16/12 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY. Mark DiMascio SUBMITTED BY: Parks, Recreation & Facilities Division Manager SUBJECT: Acceptance of Swim Strong Settlement Agreement BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A (X) RECOMMENDATION: Board approval to accept a settlement agreement in the amount of $862.50 from Denise Gillespie for the Swim Strong rental at Ravenswood Pool as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: NAPPROVED ( ) DENIED OTHER Approved 5.0 Faye W. Outlaw, MPA County Administrator, ICMA-CM Coordination/Signatures OMB County Attorney (X) ? Budget Analyst Daniel McIntyre Originating Dept. (X) 1i; s /� PRF Division ;�( Manager Edward Matthews Marie Gouin Patty Marston (X) Mark DiMascio Parks and Special Facilities MEMORANDUM TO: Board of County Commissioners THROUGH: Edward Matthews, Director FROM: Mark DiMascio, Division Manager DATE: October 16th, 2012 SUBJECT: Acceptance of Swim Strong Settlement Agreement ITEM NO. VI-D2 Background: Denise Gillespie has been operating the Swim Strong program at the Ravenswood Pool for the past six years. Rates and fees were revised in April 2012, but staff failed to apply the newly increased rate for the first month of rental for the Swim Strong program when they prepared her original estimate. This resulted in her paying less than she should have for the first half of her season. Swim Strong operated one hour sessions for a total of 10 weeks, twice a week at the Ravenswood Pool. At last year's rate structure, she would have paid a total of $1,200 for the season. After adjusting her rate to comply with the newly approved rates and fees for the second month of her program, the actual amount owed for the 2012 season is a total of $1,350. Ms. Gillespie took exception to rates being increased in the middle of her season and has offered a settlement agreement of $862.50, which represents $300 for staffing, $500 for rental and $32.50 for sales tax and $30 for a Non -Sufficient Funds fee for previous check. If approved this would bring the total amount that she would have actually paid for the season to $1,162.50. Recommendation: Board approval to accept a settlement agreement in the amount of $862.50 from Denise Gillespie for the Swim Strong rental at Ravenswood Pool as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-E DATE: 10116/12 AGENDA REQUEST REGULAR l ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: SUBMITTED BY: St. Lucie TPO Peter Buchwald, AICP Executive Director SUBJECT: Resolution No. 12-196, Approval of Federal Metropolitan Planning Grant Second Authorization for FY 2012. BACKGROUND: The St. Lucie Transportation Planning Organization (TPO) has been granted an authorization of planning funds in the amount of $173,113. These funds are budgeted in the first year of the Unified Planning Work Program (UPWP) covering FY 2012. Because the TPO account is within the budgetary system of the County, the County is required by Florida Statute Section 129.06(d) to amend by resolution the County budget for the receipt of the grant funds on behalf of the TPO. FUNDS AVAILABLE: 001547-1540-331130-100 Federal Highway Administration (Pending BOCC Approval) PREVIOUS ACTION: N/A RECOMMENDATION: Board approval of Resolution No. 12-196 to amend the County budget in the amount of $173,113 for receipt of grant funds on behalf of the St. Lucie TPO. COMMISSION ACTION: CONCURRENCE: ( APPROVED ( ) DENIED �) --- ---� ( ) OTHER Faye W. Outlaw, MPA Approved 5.0 County Administrator Coordination/Signatures County Attorney ( ) OMB Director ( ) VT Budget Analyst Daniel S. McIntyre Marie Gouin Sophia Holt goyOriginating Dept. ( ) Peter Buchwald } MEM®RAN®UM TO: Board of County Commissioners FROM: Peter Buchwald, AICP Executive Director s DATE: October 16, 2012 SUBJECT: Resolution No. 12-196, Approval of Federal Metropolitan Planning Grant Second Authorization for FY 2012 ITEM NO: VI-E Background: The St. Lucie Transportation Planning Organization approved on April 4, 2012 the allocation of $648,000 in Federal Metropolitan Planning (PL) funds. These funds were budgeted in the first year of the Unified Planning Work Program (UPWP) covering FY 2012. The St. Lucie Transportation Planning Organization has been authorized by the Florida Department of Transportation to expend $173,113 of PL Funds for the first year of the UPWP. This is the second authorization of PL funds for the first year of the UPWP. Recommendation: Board approval of Resolution No. 12-196 to amend the County budget in the amount of $173,113 for receipt of grant funds on behalf of the St. Lucie TPO. Transportation Planning for Foit Pierce, Port 51 Lucie, St Lucie Village and St Lucie County AGENDA REQUEST ITEM NO. DATE: REGULAR PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. GouinM SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Fixed Asset Inventory - Property Record Removal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to remove fixed assets, as listed on the attached Property Disposition Forms for the 2012 year-end, from the capital asset inventory of various departments of St. Lucie County Board of County Commissioners. COMMISSION ACTION: APPROVED () DENIED ( OTHER Approved 5-0 Coordination/Signatures OMB County Attorney (X) Budget Analyst Darn/McIntyre Purchasing ( X )" Sandrd Morando CONCURRENCE: Faye W. Outlaw, MPA County Administrator O (Name) Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Management & Budget Director DATE: October 16, 2012 SUBJECT: Fixed Asset Inventory —Property Record Removal ITEM NO. VI- F1 Background: Per Section 22.3 of the Purchasing Policy Manual, staff is requesting authorization to remove the fixed assets for the 2012 year-end, as listed on the attached Property Disposition Forms (pages 1- 43), from the inventory of various departments of St. Lucie County Board of County Commissioners. Information Technology inspects the computers to determine if they are eligible for the Surplus Computer Donation Program. Recommendation: Board authorization to remove fixed assets for the 2012 year-end, as listed on the attached Property Disposition Forms, from the capital asset inventory of various departments of St. Lucie County Board of County Commissioners. AGENDA REQUEST TO: BOARD OF COUNTY COMMISSIONERS SUBMITTED BY: Office of Management & Budget/Purchasing SUBJECT: Fixed Asset Inventory -Property Record Removal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A ITEM NO. DATE: VI-F2 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) PRESENTED BY: )} Marie M. Gouin GV1/r11r111d Director M 1 RECOMMENDATION: Board authorization to remove the fixed assets for 2012 year-end, as listed on the attached Property Disposition Forms, from the capital asset inventory of the Court Administration. COMMISSION ACTION: CONCURRENCE: ( APPROVED O DENIED — O OTHER Approved 5.0 Faye W. Outlaw, MPA County Administrator, ICMA-CM Coordination/S ignatures County Attorney (X) y� Dan McIntyre Purchasing ( X ) Sandra orando OMB Budget Analyst ( ) (Name) (Name) Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Management & Budget Director +mmk DATE: October 16, 2012 SUBJECT: Fixed Asset Inventory -Property Record Removal ITEM NO. VI-F2 Background: Per Section 22.3 of the Purchasing Policy Manual, staff is requesting authorization to remove the fixed assets for the 2012 year-end, as listed on the attached Property Disposition Forms (Pages 1- 14), from the inventory of the Court Administration. Recommendation: Board authorization to remove the fixed assets for the 2012 year-end, as listed on the attached Property Disposition Forms, from the capital asset inventory of the Court Administration. AGENDA REQUEST ITEM NO. DATE: VI-F3 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: A Marie M. Gouin /� /yj� �'I . SUBMITTED BY: Office of Management & Budget/Purchasing Director �/r' SUBJECT: Fixed Asset Inventory -Property Record Removal See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to remove the fixed asset for the 2012 year-end, as listed on the attached Property Disposition Forms, from the capital asset inventory of the Clerk of Circuit Court. COMMISSION ACTION: ( APPROVED () DENIED () OTHER Approved 5.0 Coordination/Sin natures County Attorney ( X) Dan McIntyre Purchasing ( X ) Sandra orando CONCURRENCE: Faye W. Outlaw, MPA County Administrator OMB Budget Analyst ( ) (Name) (Name) Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Management & Budget Director DATE: October 16, 2012 SUBJECT: Fixed Asset Inventory -Property Record Removal ITEM NO. VI-F3 Background: Per Section 22.3 of the Purchasing Policy Manual, staff is requesting authorization to remove the fixed asset for the 2012 year-end, as listed on the attached Property Disposition Forms (Pages 1- 6),from the inventory of the Clerk of Circuit Court. Recommendation: Board authorization to remove the fixed asset for the 2012 year-end, as listed on the attached Property Disposition Forms, from the capital asset inventory of the Clerk of Circuit Court. AGENDA REQUEST ITEM NO. VI-F4 DATE: 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY - Marie M. Gouin 1111 �Y�Y�'�'�`���''���� ``" SUBMITTED BY: Office of Management & Budget/Purchasing Director SUBJECT: Fixed Asset Inventory -Property Record Removal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to remove fixed assets for the 2012 year-end, as listed on the attached Property Disposition Form, from the capital asset inventory of the St. Lucie County Health Department. COMMISSION ACTION: � APPROVED () DENIED l J OTHER Approved 5.0 Coordination/Signatures OMB County Attorney (X) Budget Analyst Dan McIntyre Purchasing ( X) 1 Sandra Morando CONCURRENCE: Faye W. Outlaw, MPA County Administrator (Name) (Name) Office of Management & Budget/Purchasing TkWdTkir9W1F_,Vk9FVU TO: Board of County Commissioners FROM: Marie M. Gouin, Management & Budget Director Y I 1 DATE: October 16, 2012 SUBJECT: Fixed Asset Inventory -Property Record Removal ITEM NO. VI-174 Backaround: Per Section 22.3 of the Purchasing Manual, staff is requesting permission to remove the fixed assets for the 2012 year-end, as listed on the attached Property Disposition Forms (pages 1-4) from the St. Lucie County Health Department inventory. Recommendation: Board authorization to remove fixed assets for the 2012 year-end, as listed on the attached Property Disposition Form, from the capital asset inventory of the St. Lucie County Health Department. AGENDA REQUEST ITEM NO. VI-F5 DATE: 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Marie M. Gouin /VI SUBMITTED BY: Office of Management & Budget/Purchasing Director Ak SUBJECT: Fixed Asset Inventory -Property Record Removal BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board authorization to remove fixed assets for the 2012 year-end, as listed on the attached Property Disposition Form, from the capital asset inventory of the St. Lucie County Sheriff Office. COMMISSION ACTION: ( APPROVED () DENIED () OTHER Approved 5.0 Coordination/Signatures OMB County Attorney (X) 41� Budget Analyst Dan McIntyre Purchasing ( X ) Sandra orando CONCURRENCE: Faye W. Outlaw, MPA County Administrator (Name) (Name) Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: Marie M. Gouin, Management & Budget Director M 4 DATE: October 16, 2012 SUBJECT: Fixed Asset Inventory -Property Record Removal ITEM NO. VI-F5 Background: Per Section 22.3 of the Purchasing Manual, staff is requesting permission to remove the fixed assets for the 2012 year-end, as listed on the attached Property Disposition Form (page 1) from the St. Lucie County Sheriff Office inventory. Recommendation: Board authorization to remove fixed assets for the 2012 year-end, as listed on the attached Property Disposition Form, from the capital asset inventory of the St. Lucie County Sheriff Office. TO: SUBMITTED BY: SUBJECT: BACKGROUND: ITEM NO. DATE: AGENDA REQUEST REGULAR BOARD OF COUNTY COMMISSIONERS Planning & Development Services St. Lucie County International Airport VI-G1 10/16/12 PUBLIC HEARING ( ) LEG. ( ) QUASI ID ( ) CONSENT ( X ) PRESENTED BY: Mark Satterlee, Director Planning & Development Install REILS (Runway End Identifier Lights) 28L Grant — Florida Department of Transportation (FDOT) See attached memorandum. FUNDS AVAILABLE: 140-4220-563000-4804 — Infrastructure (pending BOCC approval). PREVIOUS ACTION: N/A. RECOMMENDATION: Board approval of Resolution No. 12-197 accepting FDOT JPA in the amount of $65,000 for the Installation of REILS on Runway 28L, and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: (� APPROVED ( ) DENIED ( ) OTHER County Attorney ( ) Purchasing ( ) Approved 5-0 r- r �.. r Coord ination/Sip natures Daniel S. McIntyre Heather -Young Desiree Cimino Melissa Si berlund Originating Dept. ( ) Mark Satterlee CONCURRENCE: Faye W. Outlaw, MPA County Administrator, ICMA-CM OMB Director Budget Analyst ERD M rie Gouin Patty Marston Planning and Development Services Department Airport Division MEMORANDUM TO: Board of County Commissioners THROUGH: Mark Satterlee, AICP, Director Planning & Development Servic s FROM: Airport DATE: October 16, 2012 SUBJECT: Install REILS (Runway End Identifier Lights) 28L Grant — Florida Department of Transportation (FDOT) ITEM NO. VI-G1 Backaround: This agenda request is for the acceptance of the attached Florida Department Transportation (FDOT) Joint Participation Agreement (JPA) in the amount of $65,000 for the Installation of REILS on Runway 28L. This project was identified in the 2011 master plan. Runway 10R is currently the only runway end equipped with REILs. These lights are typically provided for runways with a circling or non -precision approach, and should therefore be provided on Runway ends 28L, 14, and 32, which all have circling and non -precision approaches, to help aid in identification of the runway ends. This project covers Runway 28L. The funding for this project was approved by the Board under the FY 2013 Capital Budget Plan and funds are available with no impact to the General Fund. Project funding consists of a FDOT 80% match share of $65,000 and a local 20% match share of $16,250. Recommendation Board approval of Resolution No. 12-197 accepting FDOT JPA in the amount of $65,000 for the Installation of REILS on Runway 28L, and authorization for the Chairman to sign documents as approved by the County Attorney. ITEM NO. VI-H1 DATE: 10/16/12 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Diana Wesloski SUBMITTED BY: Community Services/Housing Division Housing Manager SUBJECT: Residential Construction Mitigation Program (RCMP) Agreement BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001452-5420-334693-500 RCMP 001538-5420-583000-500 Neighborhood Stabilization Program 3 (Match) PREVIOUS ACTION: N/A (X) RECOMMENDATION: Board acceptance of the Residential Construction Mitigation Program grant award and Budget Resolution No. 12-200 as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (; APPROVED ( ) DENIED ( ) OTHER Approved 5.0 Faye W. Outlaw, MPA County Administrator, ICMA-CM Coordination/Sig natures County Attorney ( ) OMB Director ( ) Budget Analyst Daniel S. McIntyre Marie Gouin Sophia Holt Originating Dept. Beth Ryder Housing and Community Services MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director Wit_ FROM: Diana Wesloski, Housing Manager DATE: October 16, 2012 SUBJECT: Residential Construction Mitigation Program (RCMP) Agreement ITEM NO. VI-H1 Background: RCMP provides funding to low and moderate income residents in support of wind mitigation to include retrofits, education, inspections, and related activities. Five homes will receive wind mitigation and over 200 residents will receive wind mitigation education through a partnership with the Cooperative Extension office. All retrofits/installations will tie together aspects of wind mitigation to the maximum degree possible, including strengthening, secondary water barriers and other potential interventions as identified in the grant award. The award amount is $150,000 and a $120,000 match will come from the Neighborhood Stabilization Program 3 funds. Recommendation Board acceptance of the Residential Construction Mitigation Program grant award and Budget Resolution No. 12-200 as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. Attachment: Agreement Budget Resolution No. 12-200 ITEM NO. VI-H2 DATE: 10/16/12 AGENDA REQUEST REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( } CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Diana Wesloski SUBMITTED BY: Community Services/Housing Division Housing Manager SUBJECT: Change Order for 101" Street Road Construction BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001519-5420-583000-500 —CDBG DRI Fay PREVIOUS ACTION: March 23, 2010 - Board approval of the interlocal agreements with Fort Pierce and Port St. Lucie. January 17, 2012 - Board approval to reject and re -bid Community Development Block Grant Disaster Recovery Initiative (CDBG DRI) Bid No. 11-031 March 20, 2012 — Board approval of Bid No. 12-013 to Dickerson Florida, Inc. RECOMMENDATION: Board approval of change order number two as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (�) APPROVED ( ) DENIED ( ) OTHER �� Approved 5.0 Faye W. Outlaw, MPA County Administrator, ICMA-CM q Coordination/Signatures County Attorney ( ) / OMB Director ( ) J V Budget Analyst Y a Daniel S. McIntyre Marie Oouin Sophia Holt Originating Dept. y--" Beth Ryder Housing and Community Services MEMORANDUM TO: Board of County Commissioners THROUGH: Beth Ryder, Director FROM: Diana Wesloski, Housing Manager DATE: October 16, 2012 SUBJECT: Change Orderfor 10h Street Road Construction ITEM NO. VI — H2 Background: St. Lucie County was granted $8,058,428 in Community Development Block Grant (CDBG) funds for recovery projects as a result of Tropical Storm Fay. The County has partnered with Fort Pierce and Port St. Lucie to coordinate five infrastructure projects. The 10`h Street Road Construction project went out to bid on January 29, 2012 to 635 vendors. Five (5) responses were received. The lowest responsive bidder was Dickerson Florida, Inc. in the amount of $2,051, 534.00. Administration approved change order No. 1 in the amount of $32,709.75 for modification of structures, and pull boxes for street lights. Change order number two ($69,462.39) is for drainage changes, recovery from Tropical Storm Isaac, removal and disposal of a sewer line, concrete removal, gravity sewer revisions, drainage pipe removal, and additional related work, as outlined in the attached copy of change order number two. Each change order has been reviewed and approved for payment by Fort Pierce Engineering Department. The maximum amount of the grant allocation for the 101h Street project is $1,490,455 and any additional expenses will be paid by the city of Fort Pierce per the First Amendment to the Interlocal Agreement. Recommendation Board approval of change order number two as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. Attachment: Change Order #2 First Amendment to the Interlocal Agreement AGENDA REQUEST ITEM NO. VI -I DATE: 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT (X) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY: Gertrude Walker SUBMITTED BY: St. Lucie County Supervisor of Elections Supervisor of Elections SUBJECT: Federal Election Activities Certificate Regarding Matching Funds BACKGROUND: See attached memorandum. FUNDS AVAILABLE: 001-8191-599080-800 SLC Supervisor of Elections PREVIOUS ACTION: N/A RECOMMENDATION: Board approval for Chairman to sign the Certificate of Matching Funds for the amount of $6,728.87. This is to certify that the Board of County Commissioners will provide matching funds for the Federal Election Activities grant in county FY 2012- 2013. The Supervisor of Elections approved budget for FY 2012-2013 did include the funds. COMMISSION ACTION- () APPROVED ( ) DENIED ( ) OTHER Approved 5.0 County Attorney ( ) Originating Dept. ( ) CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coordination/Signatures Budget Analyst Other ( ) J �yw Sophia Holt ' out � O n Office of Management & Budget/Purchasing MEMORANDUM TO: Board of County Commissioners FROM: Gertrude 01,Supervisor of Elections DATE: October 16, 2012 SUBJECT: Federal Election Activities Certificate Regarding Matching Funds ITEM NO. VI-1 Background: The Supervisor of Elections receives state funding each year to help St. Lucie County in funding a portion of the elections. The matching funds that are required from St. Lucie County were included in the approved Budget Request for year 2012-2013. Recommendation: Board approval for Chairman to sign the Certificate of Matching Funds for the amount of $6,728.87. This is to certify that the Board of County Commissioners will provide matching funds for the Federal Election Activities grant in county FY 2012-2013. The Supervisor of Elections approved budget for FY 2012-2013 did include the funds. AGENDA REQUEST ITEM NO. VI-J DATE: 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI -JD ( ) CONSENT ( X ) TO: BOARD OF COUNTY COMMISSIONERS PRESENTED BY:.--iz Toby Long SUBMITTED BY: St. Lucie County Sheriff's Office Director Finance & Technology SUBJECT: Law Enforcement Impact Fees for budget year 2012. BACKGROUND: All of these expenditures are related to the growth of the county and expansion of services to meet that growth. The Sheriff is requesting the following disbursements from the Law Enforcement Impact Fee: FUNDS AVAILABLE: PREVIOUS ACTION: ❖ Document Imaging System Phase V Due to increases in population served and the resulting paperwork, electronic storage of documents is necessary to allow for efficient storage and retrieval of documents. The current system of paper storage is overtaxed and storage space is limited and expensive. Phase V will encompass the jail and should substantially complete this multi -year project. Total cost, $75,000. 310005-2110-591900-200 None RECOMMENDATION: Staff recommends approval of the Sheriff's request and transfer of funds in the amount of $75t000 COMMISSION ACTION: CONCURRENCE: (� APPROVED ( ) DENIED ( ) OTHER �! Approved 5.0 Faye W. Outlaw, MPA County Administrator County Attorney ( ) Coordination/Signatures N(Na�mS mf� t fo n,e OMB Director ( ) k Budget Analyst t �,I Robert O'Sulli n) (Marie Gouin) Originating Dept. ( ) ERD ( ) (Name) (Name) TO: SUBMITTED BY: SUBJECT: BACKGROUND: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Public Works - Engineering ITEM NO. vll-A-J DATE: 10116/12 REGULAR ( ) PUBLIC HEARING ( X ) LEG. ( ) QUASI -JD 1 ) CONSENT ( ) PRESENTED BY: Barbara Guettler MSBU Project Manager Special Assessment Notices of Intent (NOI) for 2013 See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: September 4, 2012 — Board authorized advertising 10 NOI Public Hearings RECOMMENDATION: Board adoption of Resolution numbers 12-178 through 12-187, Special Assessment NOI for 2013 as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: ( APPROVED ( ) DENIED ( ) OTHER Approved 5.0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( X) 9? - OMB Director ( ) (11 Budget Analyst Daniel McIntyre Marie Gouin Originating ) g g Dept. ( X p ) (� , County Engineer (X) Do ald West Michael Powley Public Works MEMORANDUM TO: Board of County Commissioners THROUGH: Donald B. West, Public Works Director i° FROM: Barbara Guettler, MSBU Project Manager t DATE: October 16, 2012 SUBJECT: Special Assessment NOI for 2013 ITEM NO. VIII-A-J Background: One of the funding methods available for the capital improvements and essential services listed below is through non -ad valorem special assessments levied on those properties which benefit from the improvements. A non -ad valorem special assessment is not a tax; therefore, it is not based on millage. This type of assessment, which is considered a fee, is based on benefit and collected along with property taxes using the uniform method pursuant to Section 197.3632, Florida Statutes. With this method each benefitting property is assessed an equal charge per unit. In order to preserve this funding option, it is necessary for the Board to adopt resolutions expressing its intent to use the uniform method commencing in November, 2013. The resolutions must be considered at duly advertised public hearings held prior to January 1, 2013. The resolutions listed below do not in any way obligate the County to levy the special assessments; rather, they simply satisfy the legal requirement preserving the County's option to use the uniform method of collection if a special assessment is levied. The Board is considering the creation of, or has created, the following special assessment districts: Agenda Item Resolution Number Special Assessment VII-E 12-178 Canoe Creek MSBU VII-G 12-179 Kings/Indrio MSBU TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: AGENDA REQUEST BOARD OF COUNTY COMMISSIONERS Planning and Development Services Department Planning Division ITEM NO. VII-K DATE: 10/16/12 REGULAR () PUBLIC HEARING (X) LEG. { ) QUASI -JD {X) CONSENT () PRESENTED BY: Linda Pendarvis Planner Silver Oaks PUD Development Agreement Extension, located on southeast corner of Tilton Road and Silver Oak Drive. See attached memorandum. N/A PREVIOUS ACTION: March 1, 2005 — BOCC approved Silver Oaks PUD. April 29, 2009 — BOCC approved Silver Oaks PUD Development Agreement. October 2, 2012 — Board held first public hearing for Development Agreement Extension. RECOMMENDATION: Board approval of Silver Oaks PUD Development Agreement Extension, as outlined in the agenda memorandum. COMMISSION ACTION: (� APPROVED ( ) ( ) OTHER Approved 5.0 County Attorney County Engineer CONCURRENCE: DENIED Faye W. Outlaw, MPA County Administrator, ICMA-CM COORDINATION/SIGNATURES (X) X County Surveyor Daniel S. McIntyre (X) Originating Dept. (X) ERD Michael Powiey . - OMB Mark Satterlee (X) /zw/l Ron Harris (X) en m th Marie Gouin Planning and Development Services Department Planning Division MEMORANDUM TO: Board of County Commissioners S THROUGH: Mark Satterlee, AICP, Planning & Development Services Direct Kara Wood, Planning Manager FROM: Linda Pendarvis, Planner d") i� DATE: October 16, 2012 SUBJECT: Silver Oaks PUD Development Agreement Extension, located on southeast corner of Tilton Road and Silver Oak Drive. ITEM NO. VII-K FVP Miami Lakes, LLC submitted an application to amend the Development Agreement between Lennar Homes, LLC and St. Lucie County to allow a five year extension from the current scheduled expiration date of June 27, 2012. This amendment will transfer the Development Agreement from Lennar Homes, LLC to FVP Miami Lakes, LLC and will extend the expiration date of the agreement for five years to June 27, 2017. There are no additional changes proposed to the agreement or the Silver Oaks PUD site plan. BACKGROUND: After conducting two public hearings the term of a Development Agreement may be extended by mutual consent of the Board of County Commissioners and the developer. The first public hearing was held on October 2, 2012. There were no comments or correspondence in opposition of the requested extension at the first public hearing and the Board authorized the second public hearing for October 16, 2012. RECOMMENDATION: Board approval of Silver Oaks PUD Development Agreement Extension, as outlined in this agenda memorandum. ATTACHMENTS: Development Agreement Draft TO: SUBMITTED BY: SUBJECT: BACKGROUND: FUNDS AVAILABLE: PREVIOUS ACTION: AGENDA REQUEST Erosion District Board ITEM NO. III-B DATE: 10/16/12 REGULAR ( ) PUBLIC HEARING ( ) LEG. ( ) QUASI ID ( ) CONSENT (X) PRESENTED BY: James B. Oppenborn, M.S. Coastal Resources Supervisor Mosquito Control and Coastal Management Services Artificial Reef Grant See attached memorandum. Funds will be made available in 184-3710-534000-39003 Other Contracted Services - Artificial Reefs April 16, 2012 — Administrative approval of a $60,000 Florida Fish and Wildlife Conservation Commission (FFWC) artificial reef construction grant application. RECOMMENDATION: Board acceptance of $60,000 in grant funding from the FWC (FWC 12105), approval of Budget Resolution 12-006, approval of Work Authorization No. 5 with McCulley Marine Services, Inc. and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: () APPROVED ( ) DENIED ( ) OTHER Approved 5.0 CONCURRENCE: Faye W. Outlaw, MPA County Administrator Coo rd i natio n/Signatures i County Attorney N OMB Director Budget Analyst Daniel S. McIntyre MC&CMS N Erosion District Director James R. David Marie Gouin Patti Marston Page 1 of 2 Mosquito Control & Coastal Management Services MEMORANDUM TO: Erosion District Board THROUGH: James R. David, Mosquito Control & Coastal Management Services Director FROM: James B. Oppenborn, M.S., Coastal Resources Supervisor`:r" DATE: October 16, 2012 SUBJECT: Artificial Reef Grant ITEM NO. III-B Background: The St. Lucie County Artificial Reef Program received Administrative approval to submit a grant application to the Florida Fish and Wildlife Conservation Commission (FFWC) on April 16, 2012 for the purpose of deploying artificial reef materials at the permitted 'North County Nearshore' and 'Offshore' Artificial reef sites. The Artificial Reef Program proposes to provide local match in the amount of $25,600 for permit -required pre -deployment surveys, deployment of a fourth barge -load of materials and post -construction monitoring. Budget Resolution 12-006 has been prepared to budget the unanticipated grant funds, and Work Authorization No. 5 has been prepared to have the work performed by McCulley Marine Services, Inc. Recommendation: Board acceptance of $60,000 in grant funding from the FWCC (FWC Contract No. 12105), approval of Budget Resolution 12-006, approval of Work Authorization No. 5 with McCulley Marine Services, Inc. and authorization for the Chairman to sign documents as approved by the County Attorney. Page 2 of 2 AGENDA REQUEST ITEM NO. III DATE: 10/16/12 REGULAR ( ) PUBLIC HEARING ( X ) LEG. ( ) QUASI -JD ( ) CONSENT ( ) TO: ST. LUCIE COUNTY SUSTAINABILITY DISTRICT PRESENTED BY: Barbara Guettler SUBMITTED BY: Public Works — Engineering MSBU Project Mana er SUBJECT: Energy Conservation and Renewable Energy Special Assessment District Notice of Intent for 2013 BACKGROUND: See attached memorandum. FUNDS AVAILABLE: N/A PREVIOUS ACTION: N/A RECOMMENDATION: Board adoption of Resolution No.12-003, as outlined in the agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney. COMMISSION ACTION: CONCURRENCE: (k) APPROVED ( ) DENIED ( ) OTHER --- Approved 5-0 Faye W. Outlaw, MPA County Administrator Coordination/Signatures County Attorney ( X) Daniel McIntyre Originating Dept. ( X ) County Engineer (X) NO - Don Id West Michael Powley Public Works TO: St. Lucie County Sustainability District THROUGH: Donald B. West, Public Works Director t " FROM: Barbara Guettler, MSBU Project ManagE� DATE: October 16, 2012 SUBJECT: Energy Conservation and Renewable Energy Special Assessment District Notice of Intent for 2013 ITEM NO. III Backnround: One of the funding methods available for energy conservation and renewable energy improvements is through non -ad valorem special assessments levied on those properties which derive a direct benefit from the improvements. A non -ad valorem special assessment is not a tax; therefore, it is not based on millage. This type of assessment, which is considered a fee, is based on benefit and collected along with property taxes using the uniform method pursuant to Section 197.3632, Florida Statutes. In order to preserve this funding option, it is necessary for the Board to adopt a resolution expressing its intent to use the uniform method to be collected commencing in November 2013. The resolution must be considered at a duly advertised public hearing held prior to January 1, 2013. The resolution does not in any way obligate the County to levy the special assessments; rather, it simply satisfies the legal requirement preserving the County's option to use the uniform method of collection if a special assessment is levied. Recommendation: Board adoption of Resolution No.12-003, as outlined in this agenda memorandum and authorization for the Chairman to sign documents as approved by the County Attorney.